7531 San Joaquin JH (2023-2024 inspection cycle)

March 20, 2024 Steve Jackson, Chief Probation Officer San Joaquin County Probation Department 24 S Hunter St, Ste 201 Stockton, CA 95202 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SAN JOAQUIN COUNTY PROBATION DEPARTMENT DETENTION FACILITYIES Dear Chief Jackson: The 2023-2024 Comprehensive Inspection of the San Joaquin County Probation Department’s juvenile detention facilities has been completed. A pre-inspection briefing was held on Thursday, August 10, 2023, and the following facilities were inspected on Friday, December 8, 2023: FACILITY NAME BSCC # FACILITY TYPE San Joaquin County Juvenile Hall 7529 JH San Joaquin Secure Youth Treatment Facility 7531 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to the annual inspection, Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. The San Joaquin Camp Peterson facility, BSCC #7530, was vacant, therefore there was no inspection conducted for that facility. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Steve Jackson, Chief of Probation Page 2 Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Friday, December 8, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at forrest.coleman@bscc.ca.gov or call (916) 508-7559 if you have any questions. Sincerely, FORREST COLEMAN Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, San Joaquin County Juvenile Court* Chair, Juvenile Justice Commission, San Joaquin County* Chair, Board of Supervisors, San Joaquin County* County Administrator, San Joaquin County* Deputy Chief Probation Officer (Juvenile Hall), San Joaquin County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7529 7531 San Joaquin County JH SYTF LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7529 FACILITY NAME: San Joaquin County Juvenile Hall (SJCJH) FACILITY TYPE: Juvenile Hall PERSON(S) INTERVIEWED: PERSON(S) INTERVIEWED: Steve Jackson, Chief Probation Officer; Assistant Chief Probation Officer, Emily Hammond; Michelle Cantlin, Deputy Chief Probation Officer; Vera Bonpua Assistant Deputy Chief Probation Officer- Operations; , Ly Fong Assistant Deputy Chief Probation Officer-Administration; Darron Rhone, Facility Supervisor; Brenda Vaca, Youth Advocate DPO; Adrianna Agans, Supervisor, SJC BHS; Doris Amayo, MH Specialist, SJC BHS; Amanda Yocham, Chief MH Clinician; Winifreda Guirit, RN, SJC Health Services; Doug Silva, Court Schools Director; Francisco Amezcua, Aramark Food Services Director; Joan Gonzales, Food Services Manager; Shanequa Jenkins, JH Unit Supervisor; Christopher Rodriguez, Juvenile Detention Officer; Male youth age 18; youth age ; Male youth age 16; Female youth age 16; Random youth during facility tour. FIELD REPRESENTATIVE: Forrest Coleman DATE: December 8, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND County inspections and evaluation of EVALUATION OF BUILDING AND GROUNDS grounds were performed by authorized persons and agencies per Title 15 Regulation On an annual basis, or as otherwise required by law, each 1313. juvenile facility administrator shall obtain a documented inspection and evaluation from the following: Inspections occurred accordingly. However, multiple inspection reports were pending at the time of inspection. BSCC staff requested ☒ ☐ ☐ that San Joaquin County Juvenile Hall (SJCJH) forward outstanding inspection reports as they become available. There were no areas of non-compliance discovered during the inspections covering Title 15 Regulation, 1313 County Inspection and Evaluation of Building and Grounds. (A) County building inspection by agency designated by 2023: Conducted on June 29, 2023, and the Board of Supervisors to approve building safety; completed by Jay Clayton, Senior Building Inspector, SJC Community Development Department. ☒ ☐ ☐ There were no areas of non-compliance discovered during the County Building inspections. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Fire authority having jurisdiction, including a fire 2023: Conducted on April 10, 2023, and clearance as required by Health and Safety Code completed by Jesus Valencia, Lieutenant, Section 13146.1 (a) and (b); French Camp Mckinley Fire District. The facility passed the inspection. However, recommendations were made to ensure ☒ ☐ ☐ safety compliance. There were no areas of non-compliance discovered during the local Fire Authority inspections. (C) Local health officer, inspection in accordance with 2023: Health and Safety Code Section 101045; Environmental Health: Inspected on October 17, 2023, and completed by Jeffrey Wong, Lead Senior Environmental Health Specialist. Nutritional Health: Inspected on October 17, 2023, and completed by Barrett Lee Shin, RDN, Public Health Nutritionist. Medical/Mental Health: Inspected on October 17, 2023, and completed by Jose ☒ ☐ ☐ Leonardo Del Toro, LMFT, LPCC. An area of deficiency was discovered during the Nutritional Health inspection. Specifically, for lactose intolerant detainees, the Pacific Foods Barista Soy Beverage product observed in use does not have the needed fortification of calcium nor vitamin D needed. It is recommended that another product be purchased that meets these criteria. The faculty’s food service personnel is making the needed modifications. (D) County superintendent of schools on the adequacy 2023: of educational services and facilities as required in Conducted on August 10, 2023, and Section 1370; completed by John Luis, Principal Stanislaus County OE ☒ ☐ ☐ There were no areas of non-compliance discovered during the educational services inspections. (E) Juvenile court as required by Section 209 of the 2023: Welfare and Institutions Code Inspected on August 14, 2023, and completed by Juvenile Court Judge, Tony ☒ ☐ ☐ Agbayani Barrera There were no areas of non-compliance discovered during the Juvenile Court inspection. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (F) Juvenile Justice Commission as required by Section 2023: 229 of the Welfare and Institutions Code or Inspected on September August 14, 2023, Probation Commission as required by Section 240 of and completed by JJDPC Commissioners, the Welfare and Institutions Code. Ashley Wolfe, Luis Salas, Gretchen Newby, ☒ ☐ ☐ Vickie Delph, Geneen Green, Shana Brucia, Rondi Pacheco, Janette Rossell There were no areas of non-compliance discovered during the Juvenile Justice Commission inspections. 1320 APPOINTMENT AND QUALIFICATIONS Bulletin D-400 Staffing and 450 BSCC Note: Compliance with this section is Qualifications determined by receipt of the Chief Probation Officer’s A letter, dated January 30, 2023, was certification letter confirming that all elements of received from San Joaquin County, Chief regulation are met. Probation Officer (CPO) Steve Jackson (a) Appointment certifying all appointments of staff are In each juvenile facility there shall be a superintendent, pursuant to the applicable laws including director or facility manager in charge of its program and ☒ ☐ ☐ minimum standards from BSCC, Penal Code 6035. Further, all staff who are present at the employees. Such superintendent, director, facility facility meet all required qualifications and manager and other employees of the facility shall be clearances including contract personnel, appointed by the facility administrator pursuant to volunteers, and other non-employees. applicable provisions of law. The letter confirms that the San Joaquin County Juvenile Justice Center meets Title 15 minimum standards for this regulation. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess Bulletin D-400 Policy knowledge, skills and abilities appropriate to ☒ ☐ ☐ their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Bulletin D-400, A-1, a examination including tuberculosis screening test and evaluation for immunity to contagious ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO letter dated January illnesses of childhood (i.e., diphtheria, rubeola, 30, 2023. rubella, and mumps); (3) adhere to the minimum standards for the Bulletin D-400, A-1, b selection and training requirements adopted by The Board of State and Community the Board pursuant to Section 6035 of the Penal Corrections, Standard and Training for Code; and ☒ ☐ ☐ Corrections (STC), Division reports that the San Joaquin County Probation Department complies with Title 15 regulatory training requirements. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) conduct a criminal records review, on each new Bulletin D-400, A-1, c employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Bulletin D-400, A-2 employees of the facility, who may be present at the Unless always supervised, all contract facility, shall have such clearance and qualifications personnel, volunteers, and other non- as may be required by law, and their presence at the ☒ ☐ ☐ members of the facility, who may be present facility shall be subject to the approval and control of at our facility, have had such clearance and the facility manager. qualifications as may be required by law and their presence is subject to the approval and control of the Deputy Chief Probation Officer. 1321 STAFFING Bulletin D-400, Staffing Standards, identifies all expectations and responsibilities of the Each juvenile facility shall: Title 15 Regulation minimum standards. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to Bulletin D-400, B-1 carry out the overall facility operation and its Policy Bulletin 226 programming, to provide for safety and security of youth and staff, and meet established standards and BSCC staff reviewed the above policies and regulations; procedures, as well as, the agency’s Organization Chart, random weekly staff schedule, and daily unit schedule covering the time from the agency’s prior inspection, dated July 29, 2022, to the present inspection date. In addition, we made personal observations. Juvenile Detention Facility Supervisors are vested with the responsibility of developing a staff schedule that responds to the needs of the institution as it pertains to programming and the safety and security of the facility. ☒ ☐ ☐ The format and content on the daily schedule showed vast improvement and provided the necessary detail and clarity needed to identify the number of Juvenile Detention Officer staff present on each housing unit. San Joaquin County’s Camp Peterson, a commitment facility, was vacated during this inspection cycle. Camp staff were reassigned to the SJCJH, and all youth housed at the camp facility were moved to SJCJH. The San Joaquin County Juvenile Hall has incorporated the elements of the Camp Peterson Program into programming at the juvenile hall for committed youth. These elements include but are not limited to staffing. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied Bulletin D-400, B-1 because of insufficient numbers of staff on duty Through our review of the above policy, absent exigent circumstances; visual observations, a review of work schedules for September, October, and November 2023, as well as a review of the unit programming documentation, BSCC determined that SJCJH regularly ensures that the staffing levels are adequate. To ensure that no required services shall be denied because of insufficient staffing, The ☒ ☐ ☐ San Joaquin County JH provides the following Juvenile Detention Officer staffing numbers: • 21 Juvenile Detention Officers (JDO) • 10 On-call Juvenile Detention Officer Assistants (JDOA) As of August 18, 2023, San Joaquin County’s Camp Peterson, youth camp, was vacated. As a result, 5 Camp Peterson JDO staff were reassigned to Juvenile Hall. c) have a sufficient number of supervisory level staff to Bulletin D-400, B-2 ensure adequate supervision of all staff members; In review of the daily staff schedule, as well as, through interviews with youth housed at the facility, and staff, BSCC staff confirmed that there is a Juvenile Detention Facility Supervisor (JDFS) present at the facility on each shift. The (JDFS) is responsible for all ☒ ☐ ☐ facility operations in the absence of administrators. Monday through Friday from 8:00AM to 5:00PM, there is a Chief Deputy Probation Officer and two Assistant Chief Deputy Probation Officers. There are currently 7 JDFS positions filled. d) have a clearly identified person on duty at all times Bulletin D-400, B-3 who is responsible for operations and activities and There is a Juvenile Detention Unit has completed the Juvenile Corrections Officer Core Supervisor (JDUS) assigned to each housing Course and PC 832 training; ☒ ☐ ☐ unit and is easily identified on the daily staffing schedule. There are currently 9 JDUS positions filled at SJCJH. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) have at least one staff member present on each living Bulletin D-400, B-4 unit whenever there are youth in the living unit; Through personal observations, as well as, through interviews with staff and youth ☒ ☐ ☐ housed at the facility, the SJCJH regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. f) have sufficient food service personnel relative to the Bulletin D-400, B-5, a-f number and security of living units, including staff BSCC staff interviewed the Food Service qualified and available to: plan menus meeting Manager and the Food Services Director. nutritional requirements of youth; provide kitchen Both the Director and the Manager oversee supervision; direct food preparation and servings; meal preparations for San Joaquin County conduct related training programs for culinary staff; juvenile and adult facilities. Onsite food and maintain necessary records; or, a facility may services personnel at the Juvenile Hall are as serve food that meets nutritional standards prepared follows: by an outside source; • 1 Lead Cook (Supervisor) ☒ ☐ ☐ • 4 cooks The Food Services Manager works closely with the Nutritionist for support and guidance, including but not limited to, special diets. Youth eat all meals in the living units. Meals are prepared in the facility kitchen and are delivered to the units on carts. Detention staff serve the youth their meals in the unit. g) have sufficient administrative, clerical, recreational, Bulletin D-400, B-6 medical, dental, mental health, building BSCC staff interviewed medical services maintenance, transportation, control room, facility personnel, Behavioral Health personnel security and other support staff for the efficient Education Services, and detention staff. We management of the facility, and to ensure that youth also made personal observations over the supervision staff shall not be diverted from course of the inspection week. The agency is supervising youth; and, fortunate to have such a significant base of collaborative partners and support staff. The SJCJH contracts with outside agencies to ☒ ☐ ☐ assist in providing pro-social programming to youth. 2 Clerks and 2 Office Assistants 4 Behavioral Health Clinicians. 4 Mental Health Specialists (3 full time/1 part time) 2 Full time Nurses, 2 full time LVNs. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide Bulletin D-400, B-7 continuous wide-awake supervision of youth, BSCC staff interviewed youth housed at the subject to temporary variations in staff assignments facility, detention staff and reviewed housing to meet special program needs. Staffing shall be in unit logs, programming schedules, and compliance with a minimum youth-staff ratio for the ☒ ☐ ☐ employee daily schedules. following facility types: The SJCJH regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for this regulation. (1) Juvenile Halls (minimum youth-staff ratio) Bulletin D-400, B-8, a-i (A) during the hours that youth are awake, one wide- Through documentation review, personal awake youth supervision staff member on duty for observations, as well as interviews with each 10 youth in detention; youth housed at the facility and detention staff, the facility regularly ensures that there is one wide-awake youth supervision staff member on duty for every 10 youths in ☒ ☐ ☐ detention. At the time of this inspection, there were 36 detention youths in the juvenile hall detention facility (# 7529), not including the units housing the 13 SB-823 SYTF (facility # 7531) youth or Camp commitment program youths. (B) during the hours that youth are confined to their Bulletin D-400, B-8, a-ii room for the purpose of sleeping, one wide-awake In review of housing unit video surveillance youth supervision staff member on duty for each recordings, housing unit logs, the daily staff 30 youth in detention; schedule, as well as, through personal ☒ ☐ ☐ observation, the SJCJH ensures that one wide-awake JDO staff is present and that staffing ratios are consistently in compliance with Title 15 minimum standards for this regulation. (C) at least two wide-awake youth supervision staff Bulletin D-400, C-3 and 4; D-2 through 4 members on duty at all times, regardless of the Through a review of housing unit logs, and number of youth in detention, unless an the daily staff schedule, personal arrangement has been made for backup support ☒ ☐ ☐ observations, as well as, through interviews services which allow for immediate response to with youth housed at the facility, and emergencies; and, detention staff, SJCJH regularly ensures that the minimum youth to staff ratio is met. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) at least one youth supervision staff member on duty Bulletin D-400, B-8, a-iii who is the same gender as youth housed in the Through documentation review, personal facility. ☒ ☐ ☐ observations, as well as, through interviews with youth and detention staff, SJCJH regularly ensures that there are always male and female staff on duty. (E) personnel with primary responsibility for other Bulletin D-400, B-8, a-v duties such as administration, supervision of The policy clearly identifies roles and personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as ☒ ☐ ☐ responsibilities of staff who are not deemed youth supervision staff. Only youth youth supervision staff positions. supervision staff provide supervision of the youth. (2) Special Purpose Juvenile Halls (minimum youth- San Joaquin County Juvenile Hall is not a staff ratio) Special Purpose Juvenile Hall. Therefore, ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake this section of the Title 15 Regulation is not youth supervision staff member is on duty for each applicable to this inspection report. 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) San Joaquin County Juvenile Hall is not a (A) during the hours that youth are awake, one wide- Camp. Therefore, this section of the Title 15 ☐ ☐ ☒ awake youth supervision staff member on duty for Regulation is not applicable to this each 15 youth in the camp population; inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Bulletin D-227 Training for Juvenile ORIENTATION AND TRAINING Detention Officers (a) Prior to assuming any responsibilities each youth A letter, dated January 30, 2023, was supervision staff member shall be properly oriented received from San Joaquin County, Chief to their duties, including: Probation Officer (CPO) Steve Jackson certifying all appointments of staff are pursuant to the applicable laws including minimum standards from BSCC, Penal Code 6035. Further, all staff who are present at the ☒ ☐ ☐ facility meet all required qualifications and clearances including contract personnel, volunteers, and other non-employees. According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, San Joaquin County Juvenile Hall follows Title 15 minimum standards regarding staff training. (1) youth supervision duties; ☒ ☐ ☐ Bulletin D-227, A-1, a (2) scope of decisions they shall make; ☒ ☐ ☐ Bulletin D-227, A-1, b (3) the identity of their supervisor; Bulletin D-227, A-1, c ☒ ☐ ☐ The elements of this regulation are identified in the SJCJH training procedure. (4) the identity of persons who are responsible to Bulletin D-227, A-1, d ☒ ☐ ☐ them; 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) persons to contact for decisions that are beyond Bulletin D-227, A-1, e ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Bulletin D-227, A-1, f (b) Prior to assuming any responsibility for the Bulletin D-227, A supervision of youth, each youth supervision staff According to the Board of State and member shall receive a minimum of 40 hours of Community Corrections’ Standard and facility-specific orientation, including: Training for Corrections (STC) Division, San Joaquin County JH ensures each youth supervision staff member shall receive a minimum of 40 hours of facility-specific orientation training. To ensure adequate training is provided to ☒ ☐ ☐ JDO staff, the SJCJH goes over and beyond in this area by requiring that 64 hours of Orientation is completed prior to assuming youth supervision duties. As of August 18, 2023, San Joaquin County’s Camp Peterson, youth camp, was vacated. As a result, 5 Camp Peterson JDO staff were reassigned to Juvenile Hall. These staff were previously cross-trained to work at both the Camp and the Juvenile Hall. (1) individual and group supervision techniques; Bulletin D-227, A-1 The Juvenile Hall Director/Deputy Chief Probation Officer ensures that staff meet ☒ ☐ ☐ mandated training requirements. Within 60 days of assignment to Juvenile Detention, each JDO staff member will receive Orientation Training. (2) regulations and policies relating to discipline and Bulletin D-227, A-2, b and r: rights of youth pursuant to law and the Managing Youth Behavior and Behavior ☒ ☐ ☐ provisions of this chapter; Management System. (3) basic health, sanitation and safety measures; Bulletin D-227, A-2 The initial 40-hour training encompasses the ☒ ☐ ☐ elements of this regulation. Specifically, Blood-borne Pathogens and Universal Precautions training are provided to detention staff. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) suicide prevention and response to suicide Bulletin D-227, A-2, e Suicide Prevention attempts Plan reference to D-801 ☒ ☐ ☐ Juvenile Detention Officer staff receive suicide prevention training as part of their initial training as well as annual suicide prevention training updates. (5) policies regarding use of force, de-escalation Bulletin D-227, A-2, d; A-4 through 6 techniques, chemical agents, mechanical and physical restraints; The facility has a precise curriculum for the ☒ ☐ ☐ orientation of staff that includes the elements in this section that meet Title 15 Regulation minimum standards. (6) review of policies and procedures referencing Bulletin D-227.1, A-1 Approaches when trauma and trauma-informed approaches; working with Youth. ☒ ☐ ☐ The supervisory staff in conjunction with the Training Officer ensure that newly hired detention staff are properly trained with the elements of this regulation. (7) procedures to follow in the event of Bulletin D-227, A-2, m emergencies; ☒ ☐ ☐ The facility provided training class rosters that indicate that detention staff receive emergency refresher training annually. (8) routine security measures, including facility Bulletin D-227, A-2, j perimeter and grounds; The facility provided training class rosters ☒ ☐ ☐ that indicates show detention staff also receive security measures refresher training annually. (9) crisis intervention and mental health referrals to Bulletin D-227, A-2, a, k, y mental health services; ☒ ☐ ☐ Staff receive initial training in addition to an annual suicide prevention update. (10) documentation; and ☒ ☐ ☐ Bulletin D-227, A-2, i (11) fire/life safety training Bulletin D-227, A-2, l, m, n Fire and Life safety training is included in the initial training. In addition, fire drills and ☒ ☐ ☐ fire and life safety inspections are conducted as required. Together, the training provided, drills and inspections keep detention staff prepared in the event of an emergency. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Prior to assuming sole supervision of youth, each Bulletin D-227, B youth supervision staff member shall successfully complete the requirements of the Juvenile The elements of this regulation are Corrections Officer Core Course pursuant to Penal confirmed in the CPO letter dated January ☒ ☐ ☐ Code Section 6035. 30, 2023. Staff complete probation CORE training within the first year of assignment. (d) Prior to exercising the powers of a peace officer Bulletin D-227, C youth supervision staff shall successfully complete training pursuant to Section 830 et seq. of the Penal The elements of this regulation are Code. confirmed in the CPO letter dated January ☒ ☐ ☐ 30, 2023. Staff complete PC 832 training within the first year of assignment. 1323 FIRE AND LIFE SAFETY Bulletin D-400, F Whenever there is a youth in a juvenile facility, there The elements of this regulation are shall be at least one wide awake person on duty at all confirmed in the CPO letter dated January times who meets the training standards established by the 30, 2023. Board for general fire and life safety which relate ☒ ☐ ☐ specifically to the facility. All youth supervision staff are trained in Fire and Life Safety as part of the orientation curriculum. In addition, all detention staff are required to review emergency procedures, including those for fire and life safety, on an annual basis. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Bulletin D-150 Policy and Procedure Manual Policy, B and C All facility administrators shall develop, publish, and implement a manual of written policies and procedures The San Joaquin County Probation that address, at a minimum, all regulations that are Department’s policy and procedure juvenile applicable to the facility. Such a manual shall be made facility manual is available in electronic and available to all employees, reviewed by all employees, hard copy format. A hard copy version is and shall be administratively reviewed at a minimum available on each unit. every two years, and updated, as necessary. Those records relating to the standards and requirements set Confirmed in a memorandum dated forth in these regulations shall be accessible to the Board December 5, 2023, and written by Deputy on request. Chief PO, Michelle Cantlin, an annual The manual shall include: administrative review of the SJCJH’s policy and procedures manual was conducted and continues to be reviewed on a continuous ☒ ☐ ☐ basis. The newly assigned Director is working diligently to ensure policies are updated and that practice is in line with written policy and procedure. Per SJCJH policy, the Detention Policy and Procedure Manual shall be administratively reviewed at a minimum every two years and updated as necessary. Additionally, all Detention staff are required to review the Detention Policy and Procedure Manual annually and acknowledge they have done so by signing the Annual Security and Safety Procedure Review Checklist. (a) table of organization, including channels of Bulletin D-100 Mission and Philosophy communications and a description of job Statement ☒ ☐ ☐ classifications; Bulletin D-103 Organizational Chart Bulletin D-900 JDO Responsibilities (b) responsibility of the probation department, purpose Bulletin D-102 Relationships of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention In review of inspection reports by the Commission or Probation Committee, probation Juvenile Court, the Juvenile Justice staff, school personnel and other agencies that are Commission, and through interviews with involved in juvenile facility programs; the probation staff, school personnel and collaborative partners, all persons involved ☒ ☐ ☐ in programming and contact with youth, have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the San Joaquin County Probation Department’s policy and procedure manual. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) responsibilities of all employees; Bulletin D-100 Mission and Philosophy Statements of all Detention staff. ☒ ☐ ☐ Detention staff have access to the policy and procedure manuals in hard copy and/or electronic format. (d) initial orientation and training program for Bulletin D-227 Juvenile Detention Officers ☒ ☐ ☐ employees; (e) initial orientation, including safety and security Bulletin D-227.5 Training and Orientation issues and anti-discrimination policies, for support for Non-Youth Supervision Staff and staff, contract employees, school, mental/behavioral Volunteers health and medical staff, program providers and volunteers; ☒ ☐ ☐ Prior to initial entry to the facility, the SJCJH ensures new support staff, contractors, and/or volunteers undergo a safety/security briefing and must complete the initial orientation training. (f) maintenance of record-keeping, statistics and Bulletin D-152 Record Keeping and File communication system to ensure: Storage ☒ ☐ ☐ The agency’s support staff report and maintain records required by regulation. (1) efficient operation of the juvenile facility; Bulletin D-150, A In part, a case management system, handwritten tracking forms, housing unit ☒ ☐ ☐ programming forms, and shift activity schedules are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; ☒ ☐ ☐ Bulletin D-150, A (3) maintenance of individual youth's records; ☒ ☐ ☐ Bulletin D-152 Policy (4) supply of information to the juvenile court and Bulletin D-152, A-4 those authorized by the court or by the law; and, The agency utilizes a case management ☒ ☐ ☐ system for communication and record keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. Bulletin 320 Confidentiality of Juvenile ☒ ☐ ☐ Records (g) ethical responsibilities; ☒ ☐ ☐ Bulletin D-900 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) trauma-informed approaches; Bulletin D-227.1, A-1 Juvenile Detention Officers will be trained regarding Child Trauma/Adverse Childhood Experiences (ACEs) as part of their initial ☒ ☐ ☐ training. Also, ongoing training will be provided regarding child trauma, ACEs, trauma-informed care, how trauma affects child development, and how officers can help youth become more resilient. (i) culturally responsive approaches; Bulletin D-227.1, A-2 Juvenile detention officers will be trained regarding culturally responsive approaches ☒ ☐ ☐ as part of their initial training and orientation program. Also, annual training updates, include, but are not limited to, culturally responsive approaches. (j) gender responsive approaches; Bulletin D-227.1, A-3 ☒ ☐ ☐ Annual training updates, include, but are not limited to, gender responsive approaches. (k) a non-discrimination provision that provides that all Bulletin D-401, C-1 Non-Discrimination youth within the facility shall have fair and equal Policy access to all available services, placement, care, treatment, and benefits, and provides that no person Detention staff and non-detention staff are shall be subject to discrimination or harassment on required to take non-discriminatory training. the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration BSCC staff reviewed the above policy and status, color, religion, gender, sexual orientation, orientation packets and interviewed youth to gender identity, gender expression, mental or conclude that the SJCJH complies with this physical disability, or HIV status, including regulation. restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Bulletin D-1300, I Safety and Security chemical agents related security devices, and weapons and ammunition, where applicable; OC chemical spray is assigned to the housing unit, kept in a locked drawer behind the staff counter in each unit and passed to relief staff at shift change. When necessary, staff are ☒ ☐ ☐ provided with a new canister from the Duty Officer who has the only key to the Intake Property Room cabinet. Lock boxes are available to law enforcement officers for the safe storage of firearm weapons prior to entering the facility. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (m) establishment of procedures for collection of Medi- Bulletin D-402, A-4, xii Cal eligibility information and enrollment of eligible ☒ ☐ ☐ youth; and, (n) establishment of a policy that prohibits all forms of Bulletin D-665 PREA Policy sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, Annual training updates, include, but are not detecting and responding to such conduct and any ☒ ☐ ☐ limited to, a review of the above PREA retaliation for reporting such conduct, as well as a policy that prohibits all forms of sexual provision for reporting such conduct by youth, staff abuse, sexual assault, and sexual harassment. or a third party. 1325 FIRE SAFETY PLAN Bulletin D-1200, B Emergency Procedures The facility administrator shall consult with the local fire A fire inspection notice dated April 10, 2023, department having jurisdiction over the facility, or with ☒ ☐ ☐ and completed by Jesus Valencia, the State Fire Marshal, in developing a plan for fire safety Lieutenant, French Camp Mckinley Fire which shall include, but not be limited to: District, provides confirmation of compliance. a) a fire prevention plan to be included as part of the Bulletin D-1300 Fire Prevention ☒ ☐ ☐ manual of policy and procedures; b) monthly fire and life safety inspections by facility Bulletin D-1300, B-2 and D staff with two- year retention of the inspection record; BSCC staff requested a review of monthly Fire and Life Safety facility inspections since its prior July 2022 inspection. SJCJH keeps ☒ ☐ ☐ well detailed and organized Fire and Life Safety inspection records. The facility completes monthly Fire and Life Safety Inspections per policy and Title 15 minimum standards. c) fire prevention inspections as required by Health A Fire Inspection was conducted on April and Safety Code Bulletin13146.1(a) and (b); ☒ ☐ ☐ 10. 2023, by Jesus Valencia, Lieutenant, French Camp Mckinley Fire District. d) an evacuation plan; Bulletin D-1300, C BSCC staff were impressed with the SJCJH ☒ ☐ ☐ efforts to conduct annual facility evacuation drills. This effort exceeds Title 15 minimum standards for an evacuation plan. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; Bulletin D-1200, B-6 and R BSCC requested a review of quarterly fire drills documentation for the time since their prior July 2022 inspection to the current 2023 inspection. SJCJH exceeded Title 15 ☒ ☐ ☐ minimum standards for fire drills, in terms of intervals of occurrence. Fire Drill records show that fire drills occur monthly in comparison to the quarterly requirement. BSCC was impressed with the attention to detail with the items of accountability identified in the fire drill document. f) a written plan for the emergency housing of youth in Bulletin D-1200, B-9 and 10. the case of fire; and, Bulletin D-1200, N ☒ ☐ ☐ The facility has a memorandum of understanding with Stanislaus County in the event there is a need for emergency housing of youth. g) development of a fire suppression pre-plan in Bulletin D-1200, B-7 ☒ ☐ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW Bulletin D-1300, K Each facility administrator shall develop policies and A Security Review memo was completed by procedures to annually review, evaluate, and document Deputy Chief Probation Officer, Shannon security of the facility. The review and evaluation shall ☒ ☐ ☐ Gonzales, dated January 30, 2023. The include internal and external security, including, but not memo was well detailed outlining the limited to, key control, equipment, and staff training. facility’s ongoing efforts to maintain compliance with the title 15 minimum standards of this regulation. 1327 EMERGENCY PROCEDURES Bulletin D-1200 The facility administrator shall develop facility-specific An Emergency Procedure Review memo policies and procedures for emergencies that shall was completed by Deputy Chief Probation include, but not be limited to: ☒ ☐ ☐ Officer, Shannon Gonzales, dated January 30, 2023. The memo ensures compliance with the Annual Emergency Procedures Review of the San Joaquin County Probation Department’s Juvenile Detention Facility. (a) escape, disturbances, and the taking of hostages; Bulletin D-1200, C Civil Disturbances; D ☒ ☐ ☐ Escapes; P Hostages (b) civil disturbance, active shooter and terrorist attack; Bulletin D-1200, C Civil Disturbances; M ☒ ☐ ☐ Terrorist Attack/Active Shooter (c) fire and natural disasters; Bulletin D-1200, B Fire; H Earthquake; L ☒ ☐ ☐ Flooding Bulletin D-1300 B, Fire Prevention (d) periodic testing of emergency equipment; Administrative Manual, Bulletin 664 ☒ ☐ ☐ Bulletin D-1300 B, Fire Prevention 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) emergency evacuation of the facility; and Bulletin D-1200, B-3 and D-1300, C ☒ ☐ ☐ The facility routinely conducts evacuation drills. (f) a program to provide all youth supervision staff Bulletin D-150, C-3 with an annual review of emergency procedures. BSCC staff observed that all detention staff ☒ ☐ ☐ are required to annually review and sign off the Annual Security and Safety Review Checklist which includes emergency policy and procedures. 1328 SAFETY CHECKS Bulletin D-1301, A-2 Safety Checks The facility administrator shall develop and implement We randomly reviewed safety checks for policy and procedures that provide for direct visual each month August, September, October of observation of youth at a minimum of every 15 minutes, 2023. We also reviewed housing unit at random or varied intervals during hours when youth surveillance video recordings and safety are asleep or when youth are in their rooms, confined in check tracking software. All active units holding cells or confined to their bed in a dormitory. were included in the reviews. Supervision is not replaced, but may be supplemented Per SJCJH policy safety checks are by, an audio/visual electronic surveillance system documented by using the Guardian RFID designed to detect overt, aggressive or assaultive (Radio Frequency Identification) system, behavior and to summon aid in emergencies. All safety which utilizes hand-held SPARTANs to checks shall be documented with the actual time the electronically log safety checks. All check is completed. detention staff are assigned an individual fob and an individual SPARTAN log-in to complete safety checks. The JDFS of the assigned housing unit/area is responsible for reviewing the safety checks ☒ ☐ ☐ for compliance. Compliance reviews are completed at least weekly, and all issues of concern are reported to the assigned Assistant Deputy Chief Probation Officer. The JDFS do a great job with the weekly reviews and video review if late checks are indicated. BSCC provide technical assistance in recommending including random and varied safety checks to the reported review process. BSCC was impressed with the oversight provided via the operational intelligence system that provides a wide range of statistics and comparable information. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Bulletin D-800, R-1 Coordinated Suicide Prevention Plan D-802 Suicide Prevention Plan The facility administrator, in collaboration with the Correctional Health Services (CHS) Series healthcare and behavioral/mental health administrators, 300, Procedure J312 shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. Per the above policy, Juvenile Detention The plan shall consider the needs of youth experiencing Services, in collaboration with Correctional past or current trauma. Suicide prevention responses Health Services and Behavioral Health shall be respectful and in the least invasive manner Services shall plan and implement written ☒ ☐ ☐ consistent with the level of suicide risk. The plan shall policies and procedures which delineate a include the following elements: Suicide Prevention Plan. The Suicide Prevention Plan ensures that youth at risk or identified as at-risk are supervised appropriately and provided with necessary services. Both Health Services and Behavioral Health Services work closely together under the same Department of Public Health umbrella. (a) Suicide prevention training as required in Section Bulletin D-802, D-1 and 2 1322, Youth Supervision Staff Orientation, and Bulletin D-227 Training for Juvenile Training and the Juvenile Corrections Officer Core Detention Officers Course. The Appointment and Qualifications Letter completed by Chief Probation Officer Steve ☒ ☐ ☐ Jackson and dated January 30, 2023, confirms that SJCJH, annually, complies with this regulation. SJCJH also provided training rosters to show annual Suicide Prevention training was provided by Behavioral Health staff. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and Bulletin D-802, B-1 through 3, Suicide Precautionary Protocols Identification and Assessment (1) All youth shall be screened for risk of BSCC staff reviewed 12 most recent youth suicide at intake and as needed during intake screenings and/or assessments detention. completed by Intake facility staff. Upon admission to Juvenile Hall, all youth shall be pre-screened and assessed for crisis and/or suicide risk by utilizing the Massachusetts Youth Screening Instrument (MAYSI) assessment tool. This provides ☒ ☐ ☐ youth an opportunity to self-report suicide behaviors and allows staff to identify and/or prevent suicide behaviors. Additionally, intake staff complete a Booking Officer Observation Questionnaire to screen, assess, and identify youth who may be at suicide risk. In part, the elements of this regulation are performed via staff’s personal observations, intake questions, interviews with the arresting officer, and information from parents. Medical staff conduct an assessment as well. (2) All youth supervision staff who perform Bulletin D-802, D (1), Staff Training: intake processes shall be trained in Bulletin 227 D (h) Annual Training: All staff screening youth for risk of suicide. are required to take a suicide awareness training titled, “Unique characteristics of the detention environment that enhance suicide ☒ ☐ ☐ behavior.” As part of the Suicide Prevention Plan, all Juvenile Detention Officers will participate in mandatory annual Suicide Prevention training provided by Behavioral Health staff. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) All youth who have been identified during Bulletin D-802.5, A-3 Placement in the the intake screening process to be at risk of Safety Room and/or Observation Room suicide shall be referred to Bulletin D-802, B (3), Suicide Identification behavioral/mental health staff for a suicide and Assessment risk assessment. Specific criteria in the plan address communication probation and agency ☒ ☐ ☐ partners. Compliance was confirmed, in part, through a review of the above policy and an interview with behavioral health staff. There was one incident involving suicide risk behaviors. The suicide prevention plan was followed accordingly. (4) Precautionary protocols shall be developed Bulletin D-802.5, A (1-4) to ensure the youth’s safety pending the Youth are placed in the Safety Cell pending behavioral/mental health assessment. ☒ ☐ ☐ response from BH. If Behavioral Health Services staff is not available, the Duty Officer shall contact the San Joaquin County Behavioral Health Crisis Unit. (c) Referral process to behavioral/mental health staff Bulletin D-802, B (3), Suicide Identification ☒ ☐ ☐ for assessment and/or services. and Assessment (d) Procedures for monitoring of youth identified at Bulletin D-802, B-3, c and k risk for suicide. Youth are placed in the Safety Cell pending response from BH or if BH is not on site, youth can be placed in the observation room in the living unit under suicide watch ☒ ☐ ☐ protocols. Safety rooms are only to be used to hold those youth who present an immediate danger to themselves or others, or reveal the intent to cause self-inflicted physical harm. (e) Safety Interventions Bulletin D-802, B Suicide Identification and (1) Procedures to address intervention Assessment protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not limited to: A. Housing consideration Bulletin D-802, B-3, c and k ☒ ☐ ☐ A youth may be placed in an observation room located on the housing unit. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS B. Treatment strategies including Bulletin D-802 Policy trauma-informed approaches In part, after the crisis assessment has been completed by Behavioral Health Services staff, a plan of action shall be developed collaboratively by the BHS staff and the Duty Officer. ☒ ☐ ☐ An annual refresher training that includes trauma informed approaches is included in the SJCJH Suicide Prevention Plan. Multi-Disciplinary Team (MDT) meetings provide collaboration needed to incorporate treatment strategies and trauma-informed approaches. (2) Procedures to instruct youth supervision Bulletin D-802, A and B staff how to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ Compliance with this regulation is identified in the Chief Probation Officer’s Appointment and Qualifications Letter. (f) Communication Bulletin D-802, B-2, a and B-3, b (1) The intake process shall include communication with the arresting officer Specific criteria in the plan address intake and family guardians regarding the youth’s assessments and screenings, communication past or present suicidal ideations, behaviors amongst agency partners, response by staff or attempts. and notifications to staff, administration, family, and the Court when appropriate. ☒ ☐ ☐ During the intake process, the intake Juvenile Detention Officer asks targeted questions of the arresting officer regarding a youth’s mental, and/or physical state of being. In addition, documentation show that a parent and/or guardian is telephoned and questioned regarding a youth’s prior or recent suicidal behaviors. (2) Procedures for clear and current Bulletin D-802, B-2, c information sharing about youth at risk for MDT meetings occur, that may include suicide with youth supervision, healthcare, ☒ ☐ ☐ representatives from probation (staff and and behavioral/mental health staff. administrators), medical, behavioral health and teachers or school administrators. (g) Debriefing of Critical Incidents Related to Suicides Bulletin D-802, E-3 Debriefing Incidents or Attempts related to Suicide or Attempt ☒ ☐ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Process for a debriefing event with affected Bulletin D-802, E-2 ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Bulletin D-802, E-2 ☒ ☐ ☐ youth. (h) Documentation Bulletin D-802 Critical Incident Debriefing (1) Documentation processes shall be Form: Attachment C ☒ ☐ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Bulletin D-802, F, Participation in Facility the opportunity to participate in facility programs, Programs, Services, and Activities services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Bulletin D-1400 Reporting of Legal Actions Each facility shall submit to the Board a letter of ☒ ☐ ☐ At the time of this inspection, there were no notification on each legal action, pertaining to conditions report of legal action having occurred of confinement, filed against persons or legal entities during this 2023-2024 inspection cycle. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR Bulletin D-1401 Death and Serious Illness or INJURY OF A YOUTH WHILE Injury while Detained DETAINED D-1401, C-4 CHS Series 100, Procedure J114 (1) Death of a Youth. Correctional Health Services Policy on (a) The facility administrator, in cooperation with the medical review of Death in Custody. health administrator and the behavioral/mental ☒ ☐ ☐ At the time of this inspection, there were no health director, shall develop written policies and reports of death or serious illness, or injury procedures in the event of the death of a youth while having occurred during this 2023-2024 detained, which include notifications to necessary inspection cycle. parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the D-1401, C-3 facility administrator, shall develop written policies CHS Series 100, Procedure J114 and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☐ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the D-1401, D-1 Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Upon receipt of a report of the death of a youth from D-1401, D-3, Written Reports the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth D-1401 Death and Serious Illness or Injury (a) The facility administrator, in cooperation with the while Detained health administrator, shall develop written policies D-1401, B-1 through 3 and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING D-1403 Population and Profile Survey Reports Each juvenile facility shall submit required population and profile survey reports to the Board within 10 ☒ ☐ ☐ Per the Board of State and Community working days after the end of each reporting period, in Corrections records, SJCJH Profile survey a format to be provided by the Board. Reports are timely and meets minimum standards for this regulation. 1343 JUVENILE FACILITY CAPACITY D-1402 Juvenile Facility Crowding Report When the number of youth detained in a living unit of a Rated Capacity for SJCJH is as follows: juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ JH (max rated cap = 179): fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the JH Beds – 164 Board in a format provided by the Board. STYF Beds – 15 1350 ADMITTANCE PROCEDURES D-300 Intake Procedures Policy The facility administrator shall develop and implement BSCC reviewed 12 of the most recent SJCJH written policies and procedures for admittance of youth youth intake packet forms. BSCC also that emphasize respectful and humane engagement with interviewed youth in custody, detention staff, youth, and reflect that the admission process may be medical and behavioral health personnel, and traumatic to youth who may have already experienced education services personnel. We concluded trauma. Policies shall be trauma-informed, culturally that the intake detention staff are respectful relevant, and responsive to the language and literacy ☒ ☐ ☐ and provide humane engagement to youth needs of youth. In addition to the requirements of during the intake process. Intake staff also Sections 1324 and 1430 of these regulations: follow policy in the utilization of the required screening tools and document the admission process accordingly. Medical and Behavior Health personnel are available to meet with youth and ensure the elements of this regulation are met. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) the admittance process shall include: D-300, B-18 (1) Access to two free phone calls within one hour ☒ ☐ ☐ of admittance in accordance with the provisions A review of intake packets confirm of Welfare and Institution Code Section 627; compliance with this regulation. (2) Offer of a shower; D-300, B-13 BSCC staff interviewed youth and SJCJH ☒ ☐ ☐ detention staff, we concluded that youth are offered shower and clean clothes upon intake. (3) Documented secure storage of personal D-300, B-11, a-k ☒ ☐ ☐ belongings; (4) Offer of food upon arrival; D-300, B-15 ☒ ☐ ☐ A booking form is utilized to document that youth have been offered food upon arrival. (5) Screening for physical and behavioral health D-300, C-1 and safety issues, intellectual or developmental The facility utilizes the MAYSI tool to disabilities; respond to medical and behavioral issues ☒ ☐ ☐ learned during the admission process as well as a booking questionnaire which documents information regarding the youth’s medical and behavioral status. (6) Screening for physical and developmental D-300, C-2 disabilities in accordance with Sections 1329, The MAYSI Assessment tool provides 1413, and 1430 of these regulations; information to staff and ancillary partners regarding medical and behavioral health ☒ ☐ ☐ concerns. BSCC conducted interviews with medical and behavioral health staff, BSCC confirmed compliance. (7) Contact with Regional Center for the D-300, C-3 Developmentally Disabled for youth that are ☒ ☐ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. D-800, GG-3, a Mental Health Services ☒ ☐ ☐ (b) juvenile hall administrators shall establish written D-300, A-3 Booking Criteria criteria for detention that considers the least ☒ ☐ ☐ restrictive environment. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) juvenile camps and post-dispositional programs in D-401, H-5 and 6 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of ☒ ☐ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures D-401, H-5 that advise any committed youth of the estimated ☒ ☐ ☐ length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL D-401, B-1 Classification ABUSE BSCC reviewed the 12 most recent youth The facility administrator shall develop and implement intake screening packets. BSCC also written policies and procedures to reduce the risk of interviewed youth housed at SJCJH. The sexual abuse by or upon youth. The policy shall require documentation reviewed and youth facility staff to assess each youth within 72 hours of confirmed being screened for the risk of ☒ ☐ ☐ admission based on the following information: sexual abuse upon intake. We observed that the Intake Probation Officer completes the Intake Sexual Abuse Screening questionnaire and subsequent referral to Behavior Health within 72 hours of each admission into Juvenile Hall. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ D-401, B-2, a Classification (b) Gender nonconforming appearance or manner; or D-401, B-2, b Classification identification as lesbian, gay or bisexual, ☒ ☐ ☐ transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ D-401, B-2, c Classification (d) Age; ☒ ☐ ☐ D-401, B-2, d Classification (e) Level of emotional and cognitive development; ☒ ☐ ☐ D-401, B-2, e Classification (f) Physical size and stature; ☒ ☐ ☐ D-401, B-2, f Classification (g) Mental illness or mental disabilities; ☒ ☐ ☐ D-401, B-2, g Classification (h) Intellectual or developmental disabilities; ☒ ☐ ☐ D-401, B-2, h Classification (i) Physical disabilities; ☒ ☐ ☐ D-401, B-2, I Classification (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ D-401, B-2, j Classification (k) Any other specific information about the individual D-401, B-2, k Classification youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Staff shall ascertain this information through D-401, B-3 Classification conversations with the youth during the admittance process, medical and behavioral health screenings; All youth upon admittance to the facility during classification assessments; and by reviewing remain in the Intake area, until the court records, case files, facility behavioral records, and following assessments have been other relevant documentation from the youth’s files. completed: ☒ ☐ ☐ • Detention Risk Assessment Instrument (DRAI) • Positive Achievement Change Tool (PACT) Pre-Screen • Massachusetts Youth Screening Instrument (MAYSI-2) The facility administrator shall implement appropriate D-401, B-4 Classification controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES D-304 Release Procedures The facility administrator shall develop and implement BSCC reviewed the 12 most recent youth written policies and procedures for release of youth release packets. BSCC also interviewed from custody which provide for: youth housed at SJCJH. San Joaquin County’s Camp Peterson, a commitment facility, was vacated. Camp staff were reassigned to the SJCJH, and all ☒ ☐ ☐ youth housed at the camp facility were moved to SJCJH. The San Joaquin County Juvenile has incorporated the elements of the Camp Peterson Program into a commitment program with the juvenile hall for court committed youth. These elements include but are not limited to release policies and procedures. (a) verification of identity/release papers; ☒ ☐ ☐ D-304, D-1 Release Procedures (b) return of personal clothing and valuables; ☒ ☐ ☐ D-304, G Release Procedures (c) notification to the youth's parents or guardian; ☒ ☐ ☐ D-304, F-1 Release Procedures (d) notification to the facility health care provider in D-304, F-2 Release Procedures accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; D-304, F-3 Release Procedures. BSCC staff interviewed education services ☒ ☐ ☐ personnel. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) notification of facility mental health personnel. D-304, F-2 Release Procedures BSCC staff interviewed health services and behavioral health service providers. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. ☒ ☐ ☐ Via the Daily Roster, BHS is notified of a youth’s pending release. BHS will determine if the youth was receiving mental health services while in custody and schedule a follow-up appointment for continuity of care in the community. The facility administrator shall develop and implement D-304, F-4 Release Procedures policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry Through interviews, we were able to confirm services including, but not limited to, medical and that the Youth Advocacy Unit is notified behavioral health, education, probation supervision and upon the release of any post-dispositional community-based services. youth so transitional and re-entry services with medical, Behavioral Health Services, ☒ ☐ ☐ education, probation supervision staff, and community-based services can be coordinated. However, BSCC staff provided technical assistance in recommending that procedure is updated in policy to provide clarity with proof of practice, and to ensure practice is consistently in line with the policy. The facility administrator shall develop and implement D-304, I-2, c (Camp Peterson passes) written policies and procedures for the furlough of ☒ ☐ ☐ Release Procedures youth from custody. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION D-401 Classification Policy The facility administrator shall develop and implement Compliance with this regulation is confirmed written policies and procedures on classification of based on a review of facility policies and youth for the purpose of determining housing placement procedures and a review of youths’ 12 most in the facility. recent youth intake packets. BSCC staff also conducted interviews with detention staff Such procedures shall: and youth housed at the facility. San Joaquin County’s Camp Peterson, a ☒ ☐ ☐ commitment facility, was vacated. Camp staff were reassigned to the SJCJH, and all youth housed at the camp facility were moved to SJCJH. The San Joaquin County Juvenile Hall has incorporated the elements of the Camp Peterson Program into a commitment program within the juvenile hall complex for committed youth. These elements include but are not limited to Classification of youth. (a) provide for the safety of the youth, other youth, D-401, C-1, E-2, F and G Classification facility staff, and the public by placing youth in the Policy appropriate, least restrictive housing and program The facility uses a Classification form to settings. Housing assignments shall consider the assist intake staff in determining the most need for single, double or dormitory assignment or appropriate housing unit. location within the dormitory; BSCC staff confirmed that SJCJH follow their policy to ensure proper classification for youth are made by requiring that all youth, upon admittance to the facility, shall ☒ ☐ ☐ remain in the Intake area until the following assessments have been completed: • Detention Risk Assessment Instrument (DRAI) • Positive Achievement Change Tool (PACT) Pre-Screen • Massachusetts Youth Screening Instrument (MAYSI-2) • Classification worksheet (b) consider facility populations and physical design of D-401, D Classification Policy ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon D-401, C-3, a-k Classification Policy admittance to the facility; classification factors shall include, but not be limited to: age, maturity, The Intake JDO completes the Classification sophistication, emotional stability, program needs, ☒ ☐ ☐ Worksheet during the booking process to legal status, public safety considerations, ensure the factors identified in this section medical/mental health considerations, gender and are part of the classification process and gender identity of the youth; form. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, D-401, H Classification Policy including provisions that consider the level of supervision and the youth's behavior while in SJCJH has a Classification and Behavior custody; and, Team that is responsible for re-classifying youth regarding their housing unit at a ☒ ☐ ☐ minimum every 30 days. A review of documentation and interviews with supervisory staff provided confirmation of compliance for this regulation. (e) provide that facility staff shall not separate youth D-401, C-1 Classification Policy from the general population or assign youth to a single occupancy room based solely on the youth's The facility intake staff completed the actual or perceived race, ethnic group classification form that identifies specific identification, ancestry, national origin, color, criteria to determine housing classifications. religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ In addition, the intake staff asks the gender expression, mental or physical disability, or necessary questions of the youth and the HIV status. This section does not prohibit staff from arresting officer and makes visual placing youth in a single occupancy room at the observations of the youth. youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, D-401, C-2 Classification Policy bisexual, transgender, questioning or intersex ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. D-664 Transgender and Intersex Youth The facility administrator shall develop written policies Through a review of the above policy, and procedures ensuring respectful and equitable admission documentation, and interviews treatment of transgender and intersex youth. The ☒ ☐ ☐ with detention and supervisory staff, SJCJH policies shall provide that: has implemented policy for their Transgender population, incorporating all aspects of this regulation. There were specific examples given for youth. (a) Facility staff shall respect every youth’s gender D-664, B-1 and 2 Transgender and Intersex identity and shall refer to the youth by the youth’s Youth preferred name and gender pronoun, regardless of The elements of this regulation are the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ accomplished, in part, through new staff initial orientation and training that compromise facility operations as determined by encapsulates multiple policies and the facility manager or designee, and shall procedures that ensure ongoing compliance document any decision made on this basis. with this regulation. (b) Facility staff shall permit youth to dress and present D-664, B-3 Transgender and Intersex Youth themselves in a manner consistent with their gender BSCC staff interviewed detention staff, and identity and shall provide youth with the ☒ ☐ ☐ medical and behavioral health providers to institution’s clothing and undergarments consistent confirm procedures for following this with their gender identity. regulation. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Facility staff shall house youth in the unit or room D-664, C-1 through 12 Transgender and that best meets their individual needs and promotes Intersex Youth their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender D-664, D-1 through 6 Transgender and and intersex youth have access to medical and Intersex Youth behavioral health providers qualified to provide care and treatment to transgender and intersex ☒ ☐ ☐ BSCC staff interviewed detention staff, and medical and behavioral health providers to youth. confirm compliance with following procedure with this regulation. (e) Consistent with the facility’s reasonable and D-664, B-9 Transgender and Intersex Youth necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any D-664, C-1 through 8 Transgender and youth for the purpose of determining the youth’s Intersex Youth ☒ ☐ ☐ anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION D-599 Managing Youth’s Behavior D-599, B-1 through 4 The facility administrator shall develop and implement written policies and procedures to orient a youth prior As part of confirming compliance, BSCC to placement in a living area. Both written and verbal staff reviewed the 10 most recent youth information shall be provided and supplemented with orientation documents. We also interviewed video orientation if feasible. Provision shall be made to youth housed at the facility, detention staff, provide accessible orientation information to all and education services. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall San Joaquin County’s Camp Peterson, a include information that addresses: commitment facility, was vacated. Camp staff were reassigned to the SJCJH, and all youth housed at the camp facility were ☒ ☐ ☐ moved to SJCJH. The San Joaquin County Juvenile Hall has incorporated the elements of the Camp Peterson Program into a commitment program within the juvenile hall complex for committed youth. These elements include but are not limited to the youth orientation process. The youth handbook contains the elements of this regulation pertaining to the orientation process. Further, during the orientation process, each youth sign and acknowledge that he/she received the handbook and understand the content within the handbook. (a) facility rules including contraband and searches and ☒ ☐ ☐ D-599, B-4, a disciplinary procedures; (b) facility’s system of positive behavior interventions D-599, B-4, b and supports, including behavior expectations, incentives that youth will receive for complying The Behavior Management System provides with facility rules, and consequences that may an incentive-based system to allow youth to result when youth violate the rules of the facility; be promoted through the program based on good behavior, as well as a defined level of sanctions for negative behavior. ☒ ☐ ☐ The Dream Center incentive program provides off unit activities for good behavior and program progress. It is a dedicated housing unit dayroom displaying a comforting environment for a variety of activities. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) age appropriate information that explains the D-599, B-4, c facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents or In addition to the above policy and suspicions of sexual abuse or sexual harassment; documentation, BSCC staff interviewed youth housed at the facility. The facility is consistent with ensuring youth are provided age appropriate information that explains the ☒ ☐ ☐ facility’s policy prohibiting sexual abuse and sexual harassment. In part, the process is conducted utilizing the Prison Rape Elimination Act (PREA) vulnerability and assessment tool and a video explaining how to identify and report incidents or suspicions of sexual abuse or sexual harassment. (d) identification of key staff and their roles; ☒ ☐ ☐ D-599, B-4, d (e) the existence of the grievance procedure, the steps D-599, B-4, e that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court D-599, B-4, f ☒ ☐ ☐ process; (g) access to routine and emergency health and mental D-599, B-4, g health care; Via interviews with health services staff, behavioral health staff, and youth housed at ☒ ☐ ☐ the facility, BSCC staff determined that SJCJH follow compliance with Title 15 minimum standards for this regulation (h) access to education, religious services, and D-599, B-4, h recreational activities; BSCC staff observed that the youth ☒ ☐ ☐ handbook and the facility policy contain the elements of this regulation pertaining to the orientation process. Youth also view an orientation video. (i) housing assignments; ☒ ☐ ☐ D-599, B-4, i (j) opportunity for personal hygiene and daily showers D-599, B-4, j including the availability of personal care items ☒ ☐ ☐ Via interviews with youth housed at the facility, BSCC staff determined that SJCJH complies with this regulation. (k) rules and access to correspondence, visits and D-599, B-4, k ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and D-599, B-4, l ☒ ☐ ☐ other activities; 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (m) facility policies on the use of force, use of restraints, D-599, B-4, m chemical agents and room confinement; ☒ ☐ ☐ Via interviews with youth housed at the facility, BSCC staff determined that SJCJH complies with this regulation. (n) immigration legal services; ☒ ☐ ☐ D-599, B-4, n (o) emergencies including evacuation procedures; ☒ ☐ ☐ D-599, B-4, o (p) non-discrimination policy and the right to be free D-599, B-4, p from physical, verbal or sexual abuse and harassment by other youth and staff; ☒ ☐ ☐ Via interviews with youth housed at the facility, BSCC staff determined that SJCJH complies with this regulation. (q) availability of services and programs in a language D-599, B-4, q ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, D-599, B-4, r ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive D-599, B-4, s information regarding the youth’s stay in the facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to D-599, B-4, t ☒ ☐ ☐ Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION D-600.5 Separation ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures that address: 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, but are D-600.5, A-1 through 3 Group Separation not be limited to, medical and mental health D-600.5, B Room Separation conditions, assaultive behavior, disciplinary D-600.5, C Self Separation consequences and protective custody. BSCC staff reviewed the 12 most recent incidents that resulted in youth placed on any type of separation status that separated a youth from other youth during regular programming activities. We also interviewed youth housed at the facility, detention staff ☒ ☐ ☐ and collaborative partners. The facility utilizes the following types of separations: • Self-Separation • Group Separation • Room Separation Per SJCJH policy, Room Separation incorporates Medical Separation and Self- Isolation/ Room Confinement. (b) consideration of positive youth development and D-600.5 Separation ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal D-600.5 Separation privileges available at the facility, except when necessary to accomplish the objective of separation. BSCC staff reviewed the above separation policy, programming logs, random separation logs and documentation. We also interviewed youth detained at the facility, ☒ ☐ ☐ staff, and supervisors. When placing a youth on a separation, the facility has a process that undergoes multiple levels of supervisory critique and debriefs with detention staff. (d) when the objective of the separation is discipline, D-600.5, A Separation Title 15 Section 1390 shall apply. Per SJCJH policy, Non-room Separation ☒ ☐ ☐ incorporates Group Separation and Self- Separation. In both cases, a youth is not confined to his or her room. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) when separation results in room confinement, the D-600 Room Confinement separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Per SJCJH policy, Room Separation Section1354.5 of these regulations. incorporates Medical Separation and Self- Isolation. In both cases, a youth is confined to his or her room. We discussed the importance of ensuring that the youth are clearly aware of the distinction/options between Self-Separation and Self-Isolation and their ability to re-integrate with the ☒ ☐ ☐ group. BSCC staff provided technical assistance to update policy and procedure so that practice is in line with the policy as it specifically relates to developing a “Separation Plan” for all youth who voluntarily self-isolate in a locked room. If a youth self-isolates for 30 minutes, according to policy, a Separation Plan should be developed. (f) policies and procedures shall ensure a daily review D-600.5, A-4 Separation of separated youth to determine if separation remains necessary. Through documentation review, we observed that SJCJH follow their policy. The agency ☒ ☐ ☐ ensures youth on Room Separation for self- isolation, shall have a Room Separation Plan completed. The plan for continued room separation is to be evaluated no less than every four hours. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT D-600 Room Confinement (a) The facility administrator shall develop and BSCC reviewed 12 most recent incident implement written policies and procedures reports that resulted in a youth being placed addressing the confinement of youth in their room ☒ ☐ ☐ in room confinement. BSCC also that are consistent with Welfare and Institutions interviewed youth housed at the facility, Code Section 208.3. The placement of a youth in detention staff, education personnel, and the room confinement shall be accomplished in behavioral and mental health partners that accordance with the following guidelines: work within the facility. (1) Room confinement shall not be used before D-600, A-5 Room Confinement other, less restrictive, options have been attempted and exhausted, unless attempting BSCC confirmed compliance, in part, those options poses a threat to the safety or through interviews with youth housed at the security of any youth or staff. facility, behavioral and medical health staff, and a full review of incident reports. ☒ ☐ ☐ BSCC staff provided technical assistance to be consistent and provide clarity with documenting utilizing less restrictive options being attempted and exhausted prior to placing a youth in room confinement, unless those options pose a threat to safety and security. (2) Room confinement shall not be used for the D-600, Policy Statement- Room purposes of punishment, coercion, Confinement convenience, or retaliation by staff. BSCC staff reviewed 12 most recent incidents that involved youth being placed in room confinement. We also interviewed youth housed at the facility, detention staff and collaborative partners. BSCC staff observed that in many reports, following a behavior issue, room ☒ ☐ ☐ confinement was being referenced alongside a disciplinary level sanction. BSCC provided technical assistance to ensure JDO staff understands that sanctions for behavior are determined post incident and room confinement is determined during the incident, in real time. The determination of room confinement should never appear to be part of the sanction for unfavorable behavior. (3) Room confinement shall not be used to the D-600, Policy Statement- Room extent that it compromises the mental and ☒ ☐ ☐ Confinement physical health of the youth. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room D-600, Policy Statement - Room confinement. After the youth has been held in room Confinement confinement for a period of four hours, staff shall do one or more of the following: The Duty Supervisor authorizes room confinement and assesses the need for continued room confinement no less than ☒ ☐ ☐ every hour. Facility staff and medical/behavior health staff provide complete and timely responses with documentation, to remove the youth as soon as possible. (1) Return the youth to general population. D-600, D-2- Room Confinement Upon receiving authorization by the Duty Officer, the Juvenile Detention Unit Supervisor (JDUS) initiates the Room Confinement Assessment and Activity Report. Also, within one hour of being ☒ ☐ ☐ placed in room confinement, the JDUS completes an interactive assessment with the youth to work toward removing the youth from room confinement. The JDUS continues to assess the youth in room confinement every 2 hours. (2) Consult with mental health or medical staff. D-600, D-4, c and d- Room Confinement The (JDUS) immediately notifies Behavioral ☒ ☐ ☐ Health Services (BHS), and the Youth Advocate. BHS and Medical assess and document when practical. (3) Develop an individualized plan that includes D-600, D-4, e and f- Room Confinement the goals and objectives to be met in order to reintegrate the youth to general population. If the need for continued room confinement ☒ ☐ ☐ is determined, the Duty Supervisor will develop an Individualized Plan with the youth. (4) If room confinement must be extended beyond D-600, D-5- Room Confinement ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room D-600, D-4, g- Room Confinement confinement and the basis for the extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Develop an individualized plan that D-600, D-5- Room Confinement includes the goals and objectives to be met ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the D-600, D-6- Room Confinement facility superintendent or his or her ☒ ☐ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of D-600, D-5 and 7- Room Confinement single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards ☐ ☐ ☒ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or ☐ ☐ ☒ additional protections to youth. (8) This section does not apply during an D-600, A-9- Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is D-600, A-10- Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☐ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND D-402 Institutional Assessment, Case Plan PLAN and Casework The facility administrator shall develop and implement BSCC reviewed the above policy and written policies and procedures for assessment and case ☒ ☐ ☐ inspected youth Institutional Assessments planning. and Plans examples. BSCC observed improvements with consistency in documentation, and the assessment and plan follow up process. (a) Assessment: D-402 Policy Statement, Institutional The assessment is based on information collected Assessment, Case Plan and Casework during the admission process with periodic review, Intake packets and orientation which includes the youth's risk factors, needs and ☒ ☐ ☐ documentation complies with the elements of strengths including, but not limited to, this regulation. BSCC staff also interviewed identification of substance abuse history, youth housed at the facility. educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: D-402, A-1, a and b Institutional (1) A case plan shall be developed for each youth Assessment, Case Plan and Casework held for at least 30 days or more and created within 40 days of admission. The facility is fortunate to have a Probation Youth Advocate/ a Probation Officer III assigned to the facility, whose responsibility is to ensure case plans are completed. San Joaquin County’s Camp Peterson, a ☒ ☐ ☐ commitment facility, was vacated. Camp staff were reassigned to the SJCJH, and all youth housed at the camp facility were moved to SJCJH. The San Joaquin County Juvenile has incorporated the elements of the Camp Peterson Program into a commitment program with the SJCJH for court committed youth. These elements include but are not limited to Initial Assessment and Case Plans for youth. (2) The institutional plan shall include, but not be D-402, A-4, c and d Institutional ☒ ☐ ☐ limited to, written documentation that provides: Assessment, Case Plan and Casework (A) objectives and time frame for the resolution D-402, A-4, c-I Institutional Assessment, of problems identified in the assessment; Case Plan and Casework BSCC reviewed youths’ Case Plan notes. ☒ ☐ ☐ We observed that the objectives and time frame for the resolution of problems identified in the assessment were appropriately met and documented. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) a plan for meeting the objectives that D-402, A-4, c-ii Institutional Assessment, includes a description of program resources Case Plan and Casework ☒ ☐ ☐ needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting D-402, A-4, c-v and A-4, d-I Institutional the objectives, including periodic review and Assessment, Case Plan and Casework discussion of the plan with the youth; ☒ ☐ ☐ BSCC staff observed compliance with this regulation by reviewing case plan notes and interviewing youth housed at the facility. (4) a transition plan, the contents of which shall be D-402, A-4, d-ii Institutional Assessment, subject to existing resources, shall be developed Case Plan and Casework for post dispositional youth in accordance with BSCC staff reviewed random transition plans Section 1351; and, for the 12 most recent release packets. Transition plan completion was consistent, and each youth’s Plan was individually assessed for transition needs. BSCC staff were impressed with the transition planning collaborative efforts between the Probation Officer, school department, and behavioral health staff. ☒ ☐ ☐ Upon the youth’s release from Juvenile Detention, the Youth Advocacy Unit is notified to update the transition or re-entry plan. San Joaquin County’s Camp Peterson, a commitment facility, was vacated. Camp staff were reassigned to the SJCJH, and all youth housed at the camp facility were moved to SJCJH. As it pertains to case planning and transitional services, commitment youth are receiving the same program services that were being provided at the Camp Peterson Program. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) in as much as possible and if appropriate, the D-402, A-4, d-iii, iv, v Institutional plan, including the transition plan, shall be Assessment, Case Plan and Casework developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. Transition Planning starts at intake and efforts are made to continue services locally. ☒ ☐ ☐ BSCC staff were impressed with the wrap around services provided to youth from the behavior health and education partners. Consistency in providing detail of the transition wrap around services is recommended. 1356 COUNSELING AND CASEWORK D-402, B Counseling and Casework Services SERVICES The collaborative efforts between Probation The facility administrator shall develop and implement and Behavioral Health were noteworthy. ☒ ☐ ☐ written policies and procedures ensuring the availability Behavior Health staff works with probation of appropriate counseling and casework services for all staff to facilitate an evidence based program youth. Policies and procedures shall ensure: identified as Trauma, Affect, Guide for Educating and Treatment (TARGET). (a) youth will receive assistance with needs or concerns D-402, B-1 that may arise; BSCC staff were pleased with Youth Advocacy/Programming staff that provide ☒ ☐ ☐ services for all youth held in Juvenile Hall for 30 days or more until the youth is released. The Probation Youth Advocate/Probation Officer assist youth with needs or concerns. (b) youth will receive assistance in requesting contact D-402, B-3 with parents, other supportive adults, attorney, ☒ ☐ ☐ clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources ☒ ☐ ☐ D-402, B-4 to meet the youth’s needs. 1357 USE OF FORCE D-602 Juvenile Detention Force Options (UF) The facility administrator, in cooperation with the responsible physician, shall develop and implement BSCC staff reviewed the 12 most recent Use written policies and procedures for the use of force, of Force (UOF) Incident reports. We also which may include chemical agents. Force shall never interviewed youth housed at the facility and ☒ ☐ ☐ be applied as punishment, discipline, retaliation or detention staff. Collaborative partners were treatment. also interviewed to gain further insight to confirm compliance with this regulation. (a) At a minimum, each facility shall develop policies and procedures which: The facility is compliant with Title 15 minimum standards for this regulation. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) restricts the use of force to that which is deemed D-602, GP A-1 through 7 reasonable and necessary, as defined in Section ☒ ☐ ☐ D-602, C Reasonableness in Use of Force 1302 to ensure the safety and security of youth, options staff, others and the facility. (2) outline the force options available to staff D-602, Procedures A, Juvenile Detention including both physical and non-physical Force Options options and define when those force options are D-602, Procedure B Non-Physical Force Options appropriate. D-602, Procedure C Physical Force Options Detention staff are trained to make use of the following physical and non-physical use of ☒ ☐ ☐ force options: Non-Physical • Presence (Show of force) • Verbal Dialogue and Interaction • Verbal Commands Physical • Non-Violent Physical Intervention • Weaponless Defense Techniques • Chemical Agents (3) describe force options or techniques that are ☒ ☐ ☐ D-602, Procedure C-1, b expressly prohibited by the facility. (4) describe the requirements of staff to report any D-602, D, Duty to Intervene ☒ ☐ ☐ inappropriate use of force, and to take affirmative action to immediately stop it. (5) define a standardized reporting format that D-602, Procedure F, Documenting Physical includes time period and procedure for Intervention Options documenting and reporting the use of force, D-602, Procedure H, Tracking and Reporting including reporting requirements of BSCC staff were impressed with the level of management and line staff and procedures for oversight through multiple documented reviewing and tracking use of force incidents by debriefs/critiques and notification supervisory and or management staff, which confirmations that occurred following an include procedures for debriefing a particular ☒ ☐ ☐ incident involving the use of force. incident with staff and/or youth for the purposes of training as well as mitigating the effects of Use of force incidents are reviewed monthly trauma that may have been experienced by staff by the Use of Force Review Committee, and /or the youth involved. consisting of the Assistant Deputy Chief of Detention, Deputy Chief of Detention, Detention Training Officer, and Youth Advocate. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) Include an administrative review and a system D-602, Procedure G Use of Force Review for investigating unreasonable use of force. Committee BSCC staff observed that all use of force ☒ ☐ ☐ incidents are reviewed by the Use of Force Review Committee consisting of the Assistant Deputy Chief of Detention, Deputy Chief of Detention, Detention Training Officer and Youth Advocate. (7) define the role, notification, and follow-up D-602, Procedure C-1, h (medical) and procedures required after use of force incidents D-602, Procedure C-1, i (Behavior Health for medical, mental health staff and parents or and Youth Advocate.) legal guardians. D-602, F-10 Parents or Legal Guardians ☒ ☐ ☐ In review of use of force incident reports and interviews with youth housed at the facility, medical and mental health staff, youth are evaluated immediately after use of force incidents by both health services providers. (8) describe the limitations of use of force on D-602, Procedure C-1, g, vi pregnant youth in accordance with Penal Code Staff are trained in knowing the limitations Section 6030(f) and Welfare and Institutions ☒ ☐ ☐ of UF for the specific criteria in this section Code Section 222. of policy. (b) Facilities that authorize chemical agents as a force ☒ ☐ ☐ D-602, Procedure C-4, a Chemical Agents option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize D-602, Procedure C-4, a-i chemical agents in the facility and the type, size SJCJH detention staff are required to and the approved method of deployment for ☒ ☐ ☐ satisfactorily complete the department and those chemical agents. STC approved, Chemical Agents course prior to being approved to carry OC spray. (2) mandate that chemical agents only be used when D-602, Procedure C-4, a-iii there is an imminent threat to the youth’s safety In review of the Incident Reports, in most or the safety of others and only when de- ☒ ☐ ☐ cases, chemical agents were used to de- escalation efforts have been unsuccessful or are escalate youth on youth mutual physical not reasonably possible. combat. (3) outline the facility’s approved methods and D-602, Procedure C-4, b Decontamination timelines for decontamination from chemical and Aftercare agents. This shall include that youth who have In review of Incident Reports, and been exposed to chemical agents shall not be left ☒ ☐ ☐ interviewing youth and staff, SJCJH unattended until that youth is fully detention staff follow the decontamination decontaminated or is no longer suffering the procedure outlined in policy. The policy effects of the chemical agent. follows the Title 15 minimum standards for this section. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up D-602, Procedure C-1, h (Medical) procedures required after use of force incidents Procedure C-1, i (Behavior Health and Youth ☒ ☐ ☐ involving chemical agents for medical, mental Advocate.) health staff and parents or legal guardians. D-602, Procedure F-10 (Parents) (5) provide for the documentation of each incident D-602, Procedure F, Documenting Physical of use of chemical agents, including the reasons Intervention Options for which it was used, efforts to de-escalate D-602, Procedure C-4, b Decontamination prior to use, youth and staff involved, the date, and Aftercare time and location of use, decontamination D-602 Procedure D Monitoring Youth for ☒ ☐ ☐ procedures applied and identification of any Medical Signs and Symptoms injuries sustained as a result of such use. Incident Reports reviewed are compliant with this regulation. (c) Facilities shall develop policies and procedure D-227 Training for Juvenile Detention which require that agencies provide initial and Officers regular training in use of force and chemical agents A letter, dated January 30, 2023, was when appropriate that address: received from Chief Probation Officer, Steven Jackson, certifying that all ☒ ☐ ☐ appointments of the San Joaquin County Juvenile Hall (SJCJH) staff are trained pursuant to the applicable laws and that all staff present at the facility meet all required qualifications and clearances. This letter aides in confirming compliance with this regulation. (1) known medical and behavioral health D-602, Procedure C-1, g-i through vii conditions that would contraindicate certain ☒ ☐ ☐ Specific training for this area of the types of force; regulation is confirmed in the CPO letter dated January 30, 2023. (2) acceptable chemical agents and the methods of ☒ ☐ ☐ D-602, Procedure C-4, a-ii application. (3) signs or symptoms that should result in D-602, Procedure C-1, h ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☒ ☐ ☐ D-602, Procedure C-1, c-i, ii, iii Use of Force. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) physical training force options that may require D-227 Training for Juvenile Detention the use of perishable skills. Officers Departmentally approved physical intervention techniques are those taught in: ☒ ☐ ☐ • Jireh Safe Management Principles and Techniques training • Departmental Weaponless Defense training • Cell Extraction Training (6) timelines the facility uses to define regular D-227 Training for Juvenile Detention training. Officers ☒ ☐ ☐ Facility staff are required to complete an initial orientation, Juvenile Core Training, and annual training specific to use of force, and use of restraints. 1358 USE OF PHYSICAL RESTRAINTS D-602, Procedure C-5 Mechanical Restraints The facility administrator, in cooperation with the BSCC staff reviewed the 12 most recent Use responsible physician and mental health director, shall of Physical Restraint Incident Reports. We develop and implement written policies and procedures ☒ ☐ ☐ also interviewed youth housed at the facility and facility detention staff. for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth D-602, Procedure C-5, a-v who present an immediate danger to themselves or D-602, Procedure C-5, f Initial or Continued Retention in Restraints others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ BSCC staff observed that instances of use of self-inflicted physical harm. Physical restraints should physical restraints were justifiably used and be utilized only when it appears less restrictive when less restrictive alternatives were alternatives would be ineffective in controlling the exhausted youth’s behavior. In no case shall restraints be used as punishment or D-602, Procedure C-5, a-iii discipline, or as a substitute for treatment. The use of D-602, Procedure C-5, e-vi restraint devices that attach a youth to a wall, floor or D-602, Procedure C-5, a-vii, g other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The provisions of this section do not apply to the use of D-602, Procedure C-5, b Use of Restraint handcuffs, shackles or other restraint devices when used Devices for Transportation and Movement to restrain youth for movement or transportation within ☒ ☐ ☐ within the Facility the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval D-602, Procedure C-5, a-iv of the facility manager or designee. The facility manager D-602, Procedure C-5, f-i Continued may delegate authority to place a youth in restraints to a retention physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of All juvenile Detention Youth Supervision every hour. staff are authorized to apply restraints and supervisors may approve the application of restraints. A medical opinion on the safety of placement and D-602, Procedure C-5, f-ii retention shall be secured as soon as possible, but no later BSCC staff interviewed medical personnel. than two hours from the time of placement. The youth ☒ ☐ ☐ The medical staff provide ongoing review shall be medically cleared for continued retention at least and assessment while a youth is in every three hours thereafter. mechanical or any type of restraint. A mental health consultation shall be secured as soon as D-602, Procedure C-5, f-iii possible, but in no case longer than four hours from the BSCC staff interviewed Behavioral Health time of placement, to assess the need for mental health treatment. ☒ ☐ ☐ personnel. The Behavioral Health staff provide ongoing review and assessment while a youth is in mechanical or any type of restraint. Continuous direct visual supervision shall be conducted D-602, Procedure C-5, f-iv to ensure that the restraints are properly employed, and It was recognized that while in mechanical to ensure the safety and well-being of the youth. restraints, ongoing de-escalation counseling Observations of the youth's behavior and any staff ☒ ☐ ☐ occurred, and youth were under continuous interventions shall be documented at least every 15 direct supervision. The mechanical restraints minutes, with actual time of the documentation recorded. were removed once the youth showed no signs of combative or self-harming behavior. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an D-602, Procedure F-5, a-g and F-6 application of restraints. BSCC observed the SJCJH is well versed in ☒ ☐ ☐ documenting incidents and providing appropriate debriefing and critique following an incident. (b) known medical conditions that would D-602, Procedure C-5, a-vii ☒ ☐ ☐ contraindicate certain restraint devices and/or techniques. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) acceptable restraint devices. D-602, Procedure C-5, a-iii ☒ ☐ ☐ SJCJH authorized mechanical restraints include handcuffs, waist chains, and leg restraints. (d) signs or symptoms which should result in ☒ ☐ ☐ D-602, Procedure D-1, a and b immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation ☒ ☐ ☐ D-602, Procedure D-3 equipment. (f) protective housing of restrained youth. While in D-602, Procedure C-5, e-iv restraint devices, all youth shall be housed alone or ☒ ☐ ☐ in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ D-602, Procedure C-5, e-ii (h) exercising of extremities. ☒ ☐ ☐ D-602, Procedure C-5, e-iii 1358.5 USE OF RESTRAINT DEVICES FOR D-602, Procedure C-5, b Use of Restraint MOVEMENT AND TRANSPORTATION WITHIN Devices for Transportation and Movement THE FACILITY. within the Facility BSCC staff reviewed incident reports for this regulation, mostly involving mutual physical The Facility Administrator, in cooperation with the combat between youth. In all cases, responsible physician and behavioral/mental health ☒ ☐ ☐ mechanical restraints were used to move a director, shall develop and implement written policies combative youth to his/her room. The and procedures for the use of restraint devices when the observations and documentation were purpose is for movement or transportation within the complete. facility that shall include the following: Reports describe the incident and justify the use of restraints for each application of restraints used. (a) identification of acceptable restraint devices, staff D-602, Procedure C-5, b-i Devices approved to utilize restraint devices and the D-602, Procedure C-5, b-ii Authorized staff required training. D-227 Training for Juvenile Detention Officers ☒ ☐ ☐ In addition to the above policies and procedures, the elements of this regulation are confirmed in the CPO Appointment and Qualifications Letter dated July 23, 2023. (b) the circumstances leading to the application of D-602, Procedure C-5, b-iii Use of Restraint restraints must be documented. ☒ ☐ ☐ Devices for Transportation and Movement within the Facility 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) an individual assessment of the need to apply D-602, Procedure C-5, b-iv Use of Restraint restraints for movement or transportation that Devices for Transportation and Movement includes consideration of less restrictive within the Facility ☒ ☐ ☐ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, D-602, Procedure C-5, b-vi Use of Restraint with a clearly defined expectation that restraint ☒ ☐ ☐ Devices for Transportation and Movement devices shall not be used for the purposes of within the Facility discipline or retaliation. (e) the use of restraints on pregnant youth is limited in D-602, Procedure C-5, a-vii, g Use of accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Restraint Devices for Transportation and Welfare and Institutions Code Section 222. Movement within the Facility 1359 SAFETY ROOM PROCEDURES D-802.5 Safety Room Placement Policy (a) The facility administrator, and where applicable, in Safety Room incident reviews are included cooperation with the responsible physician, shall in the monthly administrative review of all develop and implement written policies and UOF incidents. The Safety Room forms procedures governing the use of safety rooms, as were completed with per policy. Youth are described in Title 24, Part 2, Section 1230.1.13. The to be removed from the safety room as soon room shall be used to hold only those youth who ☒ ☐ ☐ as cleared by medical, behavior health and present an immediate danger to themselves or staff. others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of D-802.5, Procedure A-13 and 15 Safety ☒ ☐ ☐ necessary nutrition and fluids, access to a toilet, Room Placement Policy and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or D-802.5, Procedure A-5 Safety Room designee, before a youth is placed into a safety ☒ ☐ ☐ Placement Policy room; (3) provide for continuous direct visual supervision D-802.5, Procedure A Safety Room and documentation of the youth's behavior and Placement Policy any staff interventions every 15 minutes, with A youth placed in the Safety Room remains actual time recorded; under continuous direct visual supervision. ☒ ☐ ☐ If the Safety Room is unavailable, a youth may also be placed in an Observation Room on Units 1, 2, or 3, where the secured rooms allow for continuous direct visual supervision. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) provide that the youth shall be evaluated by the D-802.5, Procedure A-7 Safety Room facility manager, or designee, every four hours; Placement Policy A Safety Room and Observation Room Evaluation sheet is completed and includes a review by medical staff at a minimum of every 4 hours. The above policy states “After the youth has been held in the safety room for a period of four hours, the Duty Officer shall: (e) ☒ ☐ ☐ Develop an Individualized Plan with the youth that identifies goals and objectives”. BSCC staff provided technical assistance to ensure the practice is in line with the policy. The technical assistance was to update the policy to include behavioral health staff in the development of the Individualized Plan. Further, to indicate if a behavioral health reassessment occurs leading up to the four hours. (5) provide for immediate medical assessment, D-802.5, Procedure A-3 Safety Room ☒ ☐ ☐ where appropriate, or an assessment at the next Placement Policy daily sick call; and, (6) provide a process for documenting the reason for D-802.5, Procedure A-16 and 18 Safety placement, including attempts to use less ☒ ☐ ☐ Room Placement Policy restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less D-802 .5 Policy Statement- Safety Room restrictive options have been attempted and Placement Policy ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of D-802 .5 Policy Statement- Safety Room ☒ ☐ ☐ punishment, coercion, convenience, or Placement Policy retaliation by staff. (3) safety room shall not be used to the extent that it D-802 .5 Policy Statement- Safety Room ☒ ☐ ☐ compromises the mental and physical health of Placement Policy the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☒ ☐ ☐ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. D-802.5, Procedure A-7, a Safety Room ☒ ☐ ☐ Placement Policy 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) consult with mental health or medical staff, D-802.5, Procedure A-7, b Safety Room ☒ ☐ ☐ Placement Policy (3) develop an individualized plan that includes the D-802.5, Procedure A-7, e Safety Room goals and objectives to be met in order to Placement Policy reintegrate the youth to general population. In practice, prior to four hours of being placed in the safety room, the JDUS, behavioral health Services staff, and medical ☒ ☐ ☐ staff will develop an Individualized Plan to aid in reintegrating the youth back into regular programming status. Policy solely identifies this responsibility to the JDUS. BSCC discussed the importance of updating policy to reflect used practices. (d) If confinement in the safety room must be extended D-802.5, Procedure A-7, e and f Safety beyond four hours, staff shall develop an Room Placement Policy individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES D-605 Searches The facility administrator shall develop and implement The facility search policy as it relates to new written policies and procedures governing the search of admissions is clear and follows this youth, the facility, and visitors. Policies and procedures ☒ ☐ ☐ regulation. Staff have a structured procedure shall provide that: on when a search is to be completed, how it is to be articulated, by whom it is to be completed, and means of appropriate authorization. (a) Searches shall be conducted to ensure the safety and D-605 Policy Statement security of the facility, public, visitors, youth, and D-605, Procedure G Facility and Rec Yard staff. Searches D-605, Procedure H Room Searches Facility staff utilize the below search protocols: • Pat Down Search ☒ ☐ ☐ • Visual Search (Strip) • Room Search • Unit Search • Facility Search Strip searches require a prior supervisory approvals. All visitors are also subject to search prior to entrance into the facility. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Searches shall be conducted in a manner that D-605 Policy Statement preserves the privacy and dignity of the person ☒ ☐ ☐ being searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity D-605, Procedure B Authority to Search searches shall comply with Penal Code Section The facility maintains expectations for strip 4030. searches pursuant to PC 4030, for pre- detention youth and post-detention youth. All strip searches will be approved in advance of the search. ☒ ☐ ☐ BSCC staff provided technical assistance with updating the facilities strip search form, provided clarity with regard to ensuring that there are articulable facts that raise reasonable suspicions to conduct a strip search. (d) Physical body cavity searches shall only be D-605, Procedure F Physical Body Cavity ☒ ☐ ☐ conducted by a medical professional. Search (e) Any youth held after a detention hearing shall only D-605, Procedure B-4 be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall D-605, Procedure C Transgender Searches comply with Section 1352.5. During the intake process, transgender youth ☒ ☐ ☐ are provided with a Statement of Search Preference Form that allows the youth to indicate his/her preference of a staff’s gender that will conduct the search on the youth. (g) Cross-gender pat-down searches and strip searches D-605, Procedure B-7 are prohibited except in exigent circumstances or ☒ ☐ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE D-606 Youth Grievances Policy Statement The facility administrator shall develop and implement BSCC staff reviewed random grievances written policies and procedures whereby any youth may submitted by youth over the prior six months appeal and have resolved grievances relating to any to the current inspection date. BSCC staff condition of confinement, including but not limited to also interviewed youth housed at the facility, health care services, classification decisions, program ☒ ☐ ☐ as well as detention staff. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a D-606, Procedure A-3 and 4 grievance, which includes provisions for the youth BSCC staff interviewed multiple youth who to have free access to the form; indicated that during the intake and orientation process, the grievance procedure was clearly explained. The youth were also aware of the grievance procedures and the ☒ ☐ ☐ location of the grievances and the grievance lockbox. During our physical inspection, we observed that grievances were readily available to youth. In addition, grievance lock boxes were in the housing units to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file D-606, Procedure B-2 ☒ ☐ ☐ the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate D-606, Procedure A-7 staff level; ☒ ☐ ☐ Currently the first step in the resolution process is a response from the unit supervisor. (d) provision for a prompt review and initial response D-606, Procedure B-13 to grievances within three (3) business days, ☒ ☐ ☐ grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain D-606, Procedure B-14 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by ☒ ☐ ☐ D-606, Procedure B-15 the facility administrator to assist the youth. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provision for a written response to the grievance D-606, Procedure B-22 and 23 which includes the reasons for the decisions; ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond professionally. (f) a system which provides that any appeal of a D-606, Procedure B-16 and 17 grievance shall be heard by a person not directly A youth may also submit a Youth Advocate involved in the circumstances which led to the Discussion Form to speak with the Youth grievance; ☒ ☐ ☐ Advocate about an issue without filing a formal grievance. The Youth Advocate will respond to all requests daily. The youth advocate may address and/or assist the youth with resolution of the grievance. (g) resolution of the grievance must occur within ten D-606, Procedure B-19 (10) business days unless circumstances dictate a BSCC staff reviewed random grievances and longer time frame. The youth shall be notified of any delay; and, ☒ ☐ ☐ monthly grievance logs covering six months prior to the current inspection date. Grievances were responded to per Title 15 Regulation requirements. (h) the policy shall provide multiple internal and D-606, Procedure B-9 external methods to report sexual abuse and sexual Facility Administrator only. harassment. D-665 PREA Policy Youth Handbook ☒ ☐ ☐ During the intake and orientation process, youth are provided multiple internal and external methods to report inappropriate behaviors of any kind. Whether or not associated with a grievance, concerns of D-606, Procedure B-20 and 21 parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS D-601 Incident Reports A written report of all incidents which result in physical Throughout the inspection process, written harm, use of force, serious threat of physical harm, or reports of various incidents were requested death of an employee, youth or other person(s) shall be ☒ ☐ ☐ and received. In review, SJCJH incident maintained. Such written record shall be prepared by the reports are written and prepared as required staff and submitted to the facility manager by the end of by Title 15 minimum standards. the shift, unless additional time is necessary and authorized by the facility manager or designee. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO The Facility does not use force to collect COLLECT DNA SPECIMENS, SAMPLES, DNA. If minor refuses, he/she is returned to IMPRESSIONS Court. (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☐ ☐ ☒ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent ☐ ☐ ☒ correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be ☐ ☐ ☒ documented and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM D-700 A, B, I, Annual Review Education (a) School Programs Per Title 15, Section 1313 County Inspection The County Board of Education shall provide for the and Evaluation of Building and Grounds (d), administration and operation of juvenile court schools in the facility was annually evaluated on conjunction with the Chief Probation Officer, or designee August 10, 2023, and completed by John pursuant to applicable State laws. The school and facility Luis, Principal Stanislaus County OE. administrators shall develop and implement written policy and procedures to ensure communication and Educational services for the San Joaquin coordination between educators and probation staff. County Juvenile Hall (SJCJH) are provided Culturally responsive and trauma-informed approaches by the San Joaquin Office of Education should be applied when providing instruction. Education (SJOE). staff should collaborate with the facility administrator to The school director does a great job in use technology to facilitate learning and ensure safe securing grants that not only benefit the technology practices. The facility administrator shall ☒ ☐ ☐ school department, but also provide request an annual review of each required element of the programing services to probation. For program by the Superintendent of Schools, and a report example, as part of the grant funded, Rising or review checklist on compliance, deficiencies, and Scholars Program Juvenile Hall works as a corrective action needed to achieve compliance with this partner agency with Delta Community section. Such a review, when conducted, cannot be College to provide the school Department delegated to the principal or any other staff of any with an Adjunct Counselor, an Academic juvenile court school site. The Superintendent of Schools Advisor, and two tutors. shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, In addition, there is a culinary program that the facility administrator or designee shall review each provides a culinary teacher and a mobile item with the Superintendent of Schools and shall take kitchen. All youth are allowed to work whatever corrective action is necessary to address each toward obtaining a Safe Serve Certification. deficiency and to fully protect the educational interests of all youth in the facility. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements D-700, Policy Statement The facility school program shall comply with the State D-700, Education (A) Annual Review Education Code and County Board of Education policies, In part, compliance was confirmed as part of all applicable federal education statutes and regulations the required annual, Title 15, Regulations, and provide for an annual evaluation of the educational Section 1313 County Inspection and program offerings. As stated in the 2009 California Evaluation of Building and Grounds Standards for the Teaching Profession, teachers shall evaluation that requires the Superintendent establish and maintain learning environments that are of Schools to ensure an annual evaluation of physically, emotionally, and intellectually safe. Youth the school program is conducted annually by shall be provided a rigorous, quality educational program a qualified outside agency or individual. that responds to the different learning styles and abilities of students and prepares them for high school graduation, The school program consists of 5 Fully career entry, and post-secondary education. ☒ ☐ ☐ Credentialed Teachers, 1 RSP Teacher, 1 Counselor, 3 CTE Teachers, 1 Tutor, and 1 Art Therapy Teacher BSCC staff interviewed education staff, Doug Silva, Court Schools Director. BSCC staff also interviewed youth detained at the facility. The facility classrooms were also physically inspected. The facility continues to use PBIS, a philosophy of teaching realistic and positive expectations through genuine interventions, outlying consequences and understanding. All youth shall be treated equally, and the education D-700, Education B-2 Youth in Juvenile program shall be free from discriminatory action. Staff Detention shall refer to transgender, intersex and gender- BSCC staff interviewed education staff, as nonconforming youth by their preferred name and well as youth detained at the facility. We gender. ☒ ☐ ☐ also physically inspected classrooms. As a result, BSCC staff found that the learning environment and the quality of educational programming are compliant with this regulation. (1) The course of study shall comply with the State D-700, Education C-3, a-c Education Code and include, but not be limited Youth in detention are afforded Common to, courses required for high school graduation. Core classroom instruction. ☒ ☐ ☐ The primary courses of study are Math, English, Science, Social Science, PE, Art, CTE College and Career Exploration. (2) Information and preparation for the High School D-700, Education C-3 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Youth shall be informed of post-secondary D-700 Education education and vocational opportunities. The Facility supports efforts by the San Joaquin Office of Education (SJOE) to assist current students and high school graduates ☒ ☐ ☐ with enrolling in online college courses at the San Joaquin Delta College. BSCC staff were impressed with the CTE truck and forklift simulator that will provide active training for operating machinery. (4) Administration of the High School Equivalency D-700, Education C-3, c Tests as approved by the California Department ☒ ☐ ☐ of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to D-700, Education D-10 youth who do not demonstrate sufficient Having two teachers per classroom and the progress towards grade level standards. ☒ ☐ ☐ class size being limited to 7-12 youth, students are afforded ample support toward achieving grade level standards. (6) The minimum school day shall be consistent with D-700, Education C-5, a and b State Education Code Requirements for juvenile D-700, E Excused absences court schools. The facility administrator, in The typical school day is Monday – Friday conjunction with education staff, must ensure ☒ ☐ ☐ 8:30 am-1:00 pm. that operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth D-700, (B) Education regardless of classification, housing, security BSCC staff interviewed youth housed at the status, disciplinary or separation status, facility, detention staff, and education including room confinement, except when ☒ ☐ ☐ services personnel to confirm compliance providing education poses an immediate threat with this regulation. to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline D-700, Education D-1 (1) Positive behavior management will be implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) School staff shall be advised of administrative D-700, Education D-2 decisions made by probation staff that may Via Interviews with education services, affect the educational programming of students. ☒ ☐ ☐ BSCC staff found that SJCJH detention staff effectively communicate administrative decisions that may affect educational programming. (3) Except as otherwise provided by the State D-700, Education D-4 Education Code, expulsion/suspension from If a school suspension occurs, it is typically a school shall be imposed only when other means one-day suspension. of correction fails to bring about proper conduct. School staff shall follow the appropriate due ☒ ☐ ☐ process safeguards as set forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with D-700, Education D-10 education staff will develop policies and SJCJH and SJOE meet compliance with this procedures that address the rights of any student regulation. Education services employ a who has continuing difficulty completing a Transition Specialist who is at the facility school day. ☒ ☐ ☐ three times per week. The education services program employs a transitional specialist who are individually assigned to specific youth that need assistance with their learning plans. (d) Provisions for Special Populations D-700, Education F There is an RSP teacher who work with (1) State and federal laws and regulations shall be observed for all individuals with disabilities or youths’ Individualized Education Programs suspected disabilities. This includes but is not ☒ ☐ ☐ BSCC staff observed a reading intervention limited to child find, assessment, continuum of program that diagnoses and provide alternative placements, manifestation prescriptive learning to youth who need determination reviews, and implementation of supplemental instruction. Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall D-700, Education F be afforded an educational program that ☒ ☐ ☐ Per the annual education services evaluation, addresses their language needs pursuant to all applicable state and federal laws and regulations SJCJH complies with this regulation. governing programs for EL students. (e) Educational Screening and Admission D-700, Education G (1) Youth shall be interviewed after admittance and ☒ ☐ ☐ Upon admittance, youth are referred to the a record maintained that documents a youth's Transition Specialist who screens youth and educational history, including but not limited to: initiates an Education Plan. (A) School progress/school history; ☒ ☐ ☐ D-700, Education G-1, a 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Home Language Survey and the results of D-700, Education G-1, b ☒ ☐ ☐ the State Test used for English language proficiency; (C) Needs and services of special populations as D-700, Education G-1, c defined by the State Education Code, ☒ ☐ ☐ including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ D-700, Education G-1, d (2) Youth will be immediately enrolled in school. D-700, G-2 and 3 Educational staff shall conduct an assessment to The school department’s Transition determine the youth's general academic functioning levels to enable placement in core ☒ ☐ ☐ Specialist plays a key role in ensuring the curriculum courses. elements of this regulation are met. (3) After admission to the facility, a preliminary D-700, Education G-5 ☒ ☐ ☐ education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply D-700, G-6, 7 and 9 with the State Education Code and request the It is fortunate that the SJOE has a transition youth's records from his/her prior school(s), including, but not limited to, transcripts, specialist who ensures all records including Individual Education Program (IEP), 504 Plan, transcripts are received when the students ☒ ☐ ☐ state language assessment scores, immunization arrive at the facility. records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting D-700, Education H-1 The Transition Specialist ensures that student (1) The complete facility educational record of the youth shall be forwarded to the next educational records and transcripts are forwarded to the placement in accordance with the State appropriate school district in a timely Education Code. ☒ ☐ ☐ manner. We commend the effort as this is an integral step toward a successful transition back into the community. In addition, Education Services employ a Registrar to assist with ensuring ongoing compliance with this regulation. (2) The County Superintendent of Schools shall D-700, Education H-2 provide appropriate credit (full or partial) for course work completed while in juvenile court ☒ ☐ ☐ Education Services employ a Registrar to school in accordance with the State Education ensure ongoing compliance with this Code. regulation. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Transition and Re-Entry Planning The SJOE does a good job in providing a continuum of education services by (1) The Superintendent of Schools and the Chief providing the youth with local wrap around Probation Officer or designee, shall develop services. policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities The facility has the assistance of a Counselor from the SJOE that assists youth with (1) The school and facility administrator should, registration, orientation, and completion of whenever possible, collaborate with local post- ☒ ☐ ☐ the FAFSA for community college secondary education providers to facilitate enrollment. access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND D-500 Facility Activities EXERCISE. BSCC staff reviewed the facility’s Program, Recreation, and Exercise and Recreation policy and procedure, logs, and pertinent The facility administrator shall develop and implement documentation for the months of September, written policies and procedures for programs, ☒ ☐ ☐ October, and November 2023. recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms The facility’s policy and procedure are or their bed area. applicable to the elements of this regulation, as required. BSCC staff confirmed that detention staff are following policy accordingly. Juvenile facilities shall provide the opportunity for D-500, E-4, a, b, c programs, recreation, and exercise a minimum of three In review of activity logs and interviews with hours a day during the week and five hours a day each youth, SJCJH follows compliance with the Saturday, Sunday or other non-school days, of which Title 15 minimum standards for this one hour shall be an outdoor activity, weather regulation. permitting. ☒ ☐ ☐ SJCJH does well in ensuring that daily programming complies with the elements of this regulation. BSCC staff observed improvement in how programming is tracked and documented on the daily shift report. A youth’s participation in programs, recreation, and D-500, E-10 exercise may be suspended only upon a written finding ☒ ☐ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Such program, recreation, and exercise schedule shall D-500, C-1 be posted in the living units. During the physical inspection of both ☒ ☐ ☐ facilities, BSCC observed program and recreation schedule calendars posted on the living units. There will be a written annual review of the programs, D-500, A-1 recreation, and exercise by the responsible agency to A letter dated January 30, 2023, was written ensure content offered is current, consistent, and by Deputy Chief Probation Officer, Shannon relevant to the population. Gonzales. The letter confirmed an annual ☒ ☐ ☐ review of the programs, recreation, and exercise was conducted. Further, that the content was found to be current, consistent, and relevant to the population being held at SJCJH. (a) Programs. All youth shall be provided with the D-500, B-1, 2, 3 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best In review of program activity logs, practice interventions that are culturally relevant and interviews with youth housed at the facility, linguistically appropriate, or pro-social interventions detention staff, behavioral health staff, and and activities designed to reduce recidivism. These education service staff, compliance was programs should be based on the youth’s individual confirmed. ☒ ☐ ☐ needs as required by Sections 1355 and 1356. Such BSCC were impressed with the collaborative programs may be provided under the direction of the programming collaboration efforts that the Chief Probation Officer or the County Office of agency has with education services. Education and can be administered by county partners such as mental health agencies, community The Art program facilitated by education based organizations, faith-based organizations or services, provides learning and therapy Probation staff. through art expression. Programs may include but are not limited to: 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; D-500, B-4, a-r (2) Management of Stress and Trauma; (3) Anger Management; The programs offered at the facility are, but (4) Conflict Resolution; not limited to: (5) Juvenile Justice System; Aggression Replacement Training (ART); (6) Trauma-related interventions; Cognitive Behavior Groups (CBG); Seeking (7) Victim Awareness; Safety; Youth for Christ; Substance/Alcohol (8) Self-Improvement; Abuse Treatment and Education, Religious (9) Parenting Skills and support; Programming, Nutrition Education, ☒ ☐ ☐ (10) Tolerance and Diversity; HIV/Aids Education, and Dream Center (11) Healing Informed Approaches; Library. Art therapy, Rising Scholars (12) Interventions by Credible Messengers; Program, Culinary Arts, and CTE forklift (13) Gender Specific Programming; and truck simulation. (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the D-500, E-4, d opportunity for at least one hour of daily access to In review of daily programming activity logs unscheduled activities such as leisure reading, letter ☒ ☐ ☐ and interviews with youth, BSCC staff writing, and entertainment. Activities shall be determined that SJCJH follows compliance supervised and include orientation and may include with this regulation. coaching of youth. (c) Exercise. All youth shall be provided with the D-500, E-4, c opportunity for at least one hour of large muscle In review of daily programming activity logs activity each day. ☒ ☐ ☐ and interviews with youth, BSCC staff determined that SJCJH follows compliance with this regulation. The administrator/manager may suspend, for a period not D-500, E-10 to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM D-500, F-1 through 3 Religious Services The facility administrator shall provide access to In review of daily programming activity logs religious services and/or religious counseling at least and interviews with youth, BSCC once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ determined that SJCJH follows compliance shall be allowed to participate in an activity outside of with the Title 15 minimum standards for this their room if he/she elects not to participate in religious regulation. programs. Religious programs shall provide for: (a) opportunity for religious services and practices; D-500, F-4 In review of daily programming activity logs ☒ ☐ ☐ and interviews with youth, SJCJH follows compliance with the Title 15 minimum standards for this regulation. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) availability of clergy; and, ☒ ☐ ☐ D-500, F-5 (c) availability of religious diets. D-500, F-6 Per policy, the agency honors religious diets. ☒ ☐ ☐ The request for religious diets is made to medical staff. Medical staff informs the food service personnel of the religious diet request. 1373 WORK PROGRAM D-500, C-2, a-f The facility administrator shall develop policies and SJCJH has a Work Detail Program for the procedures regarding the fair and consistent assignment living units. All youth participate; work of youth to work programs. Work assigned to a youth ☒ ☐ ☐ detail assignments are fair and consistent; shall be meaningful, constructive and related to and work assigned is meaningful, vocational training or increasing a youth's sense of constructive, and related to vocational responsibility. Work programs shall not be imposed as a training or increasing the youth’s sense of disciplinary measure responsibility. 1374 VISITING D-501, Visiting Policy Statement D-501, Procedure B-1 Regular Visits The facility administrator shall develop and implement D-501, Procedure B-2 Special Visits written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to BSCC staff reviewed visiting policy and receive visits by parents, guardians or persons standing procedure, visiting schedules, and logs for ☒ ☐ ☐ in loco parentis, and children of youth. Other family August, September, October 2023. We also members, such as grandparents and siblings, and interviewed youth and detention staff. Based supportive adults, may be allowed to visit with the on information received and interviews, approval of the facility administrator or designee, and in BSCC staff conclude that SJCJH complies conjunction with the youth’s case plan or in the best with this regulation. interest of the youth. All visits shall occur at reasonable times, subject only to D-501, Visiting Policy Statement the limitations necessary to maintain order and security. D-501, Procedure A-1 through 5 Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, ☒ ☐ ☐ whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Opportunity for visitation shall be a minimum of two D-501, Visiting Policy Statement hours per week. Visits may be supervised, but D-501, Procedure K Supervision of Visits conversations shall not be monitored unless there is a security or safety need. Visits are scheduled in 30-minute increments up to 2 hours per week. BSCC staff reviewed visiting policy and ☒ ☐ ☐ procedure, visiting schedules, and interviewed youth and detention staff. Based on information received and the interviews, BSCC concluded that SJCJH ensures youth have an opportunity to have visitation for a minimum of two hours per week. Provisions for special visits, in addition to the two-hour D-501, Procedure D Visiting Hours and minimum and/or outside of the regular visiting hours, Guidelines shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be SJCJH follows compliance with the Title 15 accommodated outside the provisions of this regulation. minimum standards for this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an D-501, Procedure A-5 ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE D-500, G Correspondence The facility administrator shall develop and implement ☒ ☐ ☐ Staff and youth interviews and a review of written policies and procedures for correspondence policy and procedures revealed compliance which provide that: with this regulation. (a) there is no limitation on the volume of mail that youth D-500, G-1 ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; D-500, G-2 ☒ ☐ ☐ BSCC staff interviewed youth and detention staff to determine that SJCJH follows compliance with this regulation. (c) youth may correspond confidentially with state and D-500, G-3 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described D-500, G-5 through 8 in (c), may be read by staff only when there is ☒ ☐ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1376 TELEPHONE ACCESS D-500, H Telephone Access The administrator of each juvenile facility shall develop The youth’s Probation Officer provides a list and implement written policies and procedures to of authorized numbers that youth may call. provide youth with access to telephone communications. Detention staff assist youth with ☒ ☐ ☐ communicating with the Probation Officer to add persons to the list of approved persons to be called. BSCC also interviewed youth to confirm compliance. 1377 ACCESS TO LEGAL SERVICES D-500, I Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ BSCC staff interviewed detention staff and procedures to ensure the right of youth to have access to interviewed youth housed at the facility. We the courts and legal services. Such access shall include: also reviewed policy and procedures. (a) access, upon request by the youth, to licensed D-500, I-1 Access to Legal Services attorneys and their authorized representatives; BSCC staff interviewed youth to determine ☒ ☐ ☐ that SJCJH follows compliance with the Title 15 minimum standards for this regulation. (b) provision for confidential consultation with D-500, I-2 Access to Legal Services ☒ ☐ ☐ attorneys; and, (c) unlimited postage free, legal correspondence and D-500, I-3 Access to Legal Services ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE D-595, Behavior Management System Policy Statement The facility administrator shall develop and implement written policies and procedures for the discipline of D-603, Procedure A Youth Rights and Due youth that shall promote acceptable behavior; including Process the use of positive behavior interventions and supports. The facility has established rules outlined Discipline shall be imposed at the least restrictive level ☒ ☐ ☐ and supported by their Behavior which promotes the desired behavior and shall not Management System, which promotes and include corporal punishment, group punishment, incentivizes good behavior. Youth are aware physical or psychological degradation. Deprivation of of expectations through the positive behavior the following is not permitted: interventions and supports philosophy of PBIS. (a) bed and bedding; D-603, Procedure A-1, b Youth Rights and ☒ ☐ ☐ Due Process (b) daily shower, access to drinking fountain, toilet and D-603 Procedure A-1, c Youth Rights and personal hygiene items, and clean clothing; Due Process ☒ ☐ ☐ BSCC staff interviewed youth and detention staff, physically inspected the facility, randomly tested functionality of toilets, and drinking fountains to confirm compliance. (c) full nutrition; D-603 Procedure A-1, a Youth Rights and ☒ ☐ ☐ Due Process 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) contact with parent or attorney; D-603 Procedure A-1, j Youth Rights and ☒ ☐ ☐ Due Process (e) exercise; D-603 Procedure A-1, e Youth Rights and ☒ ☐ ☐ Due Process (f) medical services and counseling; D-603 Procedure A-1, g and h ☒ ☐ ☐ BSCC staff interviewed medical services to assist in determining compliance. (g) religious services; D-603 Procedure A-1, i Youth Rights and Due Process ☒ ☐ ☐ BSCC staff interviewed youth and detention staff and reviewed documentation to determine compliance. (h) clean and sanitary living conditions; D-603 Procedure A-1, d Youth Rights and ☒ ☐ ☐ Due Process (i) the right to send and receive mail; D-603 Procedure A-1, k Youth Rights and Due Process ☒ ☐ ☐ BSCC staff interviewed youth and detention staff and reviewed documentation to determine compliance (j) education; and, D-603 Procedure A-1, f Youth Rights and Due Process ☒ ☐ ☐ BSCC staff interviewed youth, detention staff and education services staff to confirm compliance. (k) rehabilitative programming. D-603 Procedure A-1, l Youth Rights and Due Process BSCC staff interviewed youth housed at the ☒ ☐ ☐ facilities and the Juvenile Detention Facility Supervisors. Through our interviews and inspection of documentations, we were able to conclude that SJCJH complies with this regulation. The facility administrator shall establish rules of conduct D-595 Behavior Management System and disciplinary penalties to guide the conduct of youth. During the physical inspection, BSCC staff Such rules and penalties shall include both major observed the facility rules posted on the violations and minor violations, be stated simply and ☒ ☐ ☐ housing unit walls. Youth also sign an affirmatively, and be made available to all youth. orientation acknowledgement during the Provision shall be made to provide accessible orientation process. information to youth with disabilities, limited English proficiency, or limited literacy. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS D-603, Procedure B Youth Rights and Due Process The facility administrator shall develop and implement written policies and procedures for the administration BSCC staff interviewed youth and detention of discipline which shall include, but not be limited to: staff reviewed over fifteen most recent incidents that occurred over the prior three ☒ ☐ ☐ months that documents proof of practice and use of appropriate disciplinary actions including both minor and major rule violations. (a) designation of personnel authorized to impose D-603, Procedure B Youth Rights and Due ☒ ☐ ☐ discipline for violation of rules; Process (b) prohibiting discipline to be delegated to any youth; D-595 Behavior Management System Policy ☒ ☐ ☐ Statement (c) definition of major and minor rule violations and D-599, Procedure E Institutional Rules their consequences, and due process requirements; Policy articulates that during the orientation process, the minor, moderate, and major rule ☒ ☐ ☐ violations, as well as sanctions and due process requirements, are explained to each youth. BSCC staff also interviewed youth and observed that the rules posted were available to youth to review. (d) trauma-informed approaches and positive behavior D-595 Behavior Management System Policy ☒ ☐ ☐ interventions; Statement (e) minor rule violations may be handled informally by D-595 Behavior Management System Policy counseling, advising the youth of expected conduct Statement imposing a minor consequence. Discipline shall be accompanied by written documentation and a Minor rule violations are described as Level policy of review and appeal to a supervisor; and, ☒ ☐ ☐ 1 violations and have appropriate minor sanctions. Staff make entries in the log or complete an incident report, depending on the circumstances of the incident. (f) major rule violations and the discipline process D-595 Behavior Management System Policy shall be documented and require the following: Statement Major rule violations are described as Level ☒ ☐ ☐ 2 or 3 violations and include appropriate sanctions. The rules and sanctions are provided to youth in the handbook and posted in the living units. (1) written notice of violation prior to a hearing; D-603, Procedure B-1 Procedure B Youth ☒ ☐ ☐ Rights and Due Process (2) accommodations provided to youth with D-603, Procedure B-2 Procedure B Youth disabilities, limited literacy, and English ☒ ☐ ☐ Rights and Due Process language learners; 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) hearing by a person who is not a party to the D-603, Procedure B-3 Procedure B Youth ☒ ☐ ☐ incident; Rights and Due Process (4) opportunity for the youth to be heard, present D-603, Procedure B-6 Procedure B Youth ☒ ☐ ☐ evidence and testimony; Rights and Due Process (5) provision for youth to be assisted by staff in the D-603, Procedure B-4 Procedure B Youth hearing process; ☒ ☐ ☐ Rights and Due Process (6) provision for administrative review. D-603, Procedure B-8 Procedure B Youth ☒ ☐ ☐ Rights and Due Process (g) violations that result in a removal from camp or D-603, Procedure C Procedure B Youth commitment program, but not a return to court, will Rights and Due Process ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE D-800 Health Care Services DISEASES. D-800 Communicable Diseases, P The health administrator/responsible physician, in cooperation with the facility administrator and the local ☒ ☐ ☐ health officer, shall develop written policies and procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) . D-800, N. Health Appraisals and Assessments D-800, D Intake Medical Screening Questionnaire D-800 Communicable Diseases – COVID- ☒ ☐ ☐ 19, 6 (b) A complete health appraisal will be conducted by Correctional Health Services staff on all youth within 96 hours (excluding holidays) on their admission into detention. (b) Identification of relevant symptoms; D-800, N. Health Appraisals and ☒ ☐ ☐ Assessments (c) Referral for medical evaluation; ☒ ☐ ☐ D-800 O. Authorization for Treatment (d) Treatment responsibilities during detention; ☒ ☐ ☐ D-800 O. Authorization for Treatment (e) Coordination with public and private community- D-800 O. Authorization for Treatment ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ D-800, P. Communicable Diseases (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ D-800, P. Communicable Diseases The policies and procedures shall be updated as D-800, B. Quality Management Program necessary to reflect communicable disease priorities identified by the local health officer and currently Per policy, the physician, and the facility recommended public health interventions. ☒ ☐ ☐ administrator, shall establish policies and procedures to assure the quality and adequacy of health care services are assessed every two years 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1433 REQUESTS FOR HEALTH CARE D-800, E. Access to Health Care, (6) SERVICES (EXCERPT) We observed blank medical call slips and The health administrator, in cooperation with the interviewed youth to determine that SJCJH facility administrator, shall develop policy and ☒ ☐ ☐ follows compliance with the Title 15 procedures to establish a daily routine for youth to minimum standards for this regulation. convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE D-502, B. Clothing The youth’s personal clothing, undergarments and BSCC staff interviewed youth to determine footwear may be substituted for the institutional that SJCJH follows compliance with the ☒ ☐ ☐ clothing and footwear specified in this regulation. The Title 15 minimum standards for this facility has the primary responsibility to provide regulation. clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily D-502, B. Clothing laundered, in good repair, and free of holes and tears. BSCC staff interviewed youth to determine ☒ ☐ ☐ that SJCJH follows compliance with the Title 15 minimum standards for this regulation. (b) The standard issue of climatically suitable clothing ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ D-502, B. Clothing (2) Outer garments; ☒ ☐ ☐ D-502, B. Clothing (3) New non-disposable underwear which shall D-502, B. Clothing remain with the youth throughout their stay, and; Although BSCC staff confirmed compliance, we observed a supply of used and laundered undergarments. BSCC staff discussed that to maintain compliance, it is very important to ☒ ☐ ☐ ensure that all intake staff are aware that all youth being admitted to the facility shall receive new non-disposable underwear. This includes a youth who may have been released for a short period of time. The facility promptly discarded all used, stored underwear. (4) Undergarments, that are freshly laundered and D-502, B. Clothing free of stains, including tee shirts and bras. BSCC staff interviewed youth to determine ☒ ☐ ☐ that SJCJH follows compliance with the Title 15 minimum standards for this regulation. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Clothing is laundered at the temperature required by D-502, A. General Guidelines local ordinances for the commercial laundries and D-502, B. Clothing dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ D-502, B Clothing, (7) 1482 CLOTHING EXCHANGE D-502, A. General Guidelines D-502, B. Clothing The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S D-502, H. Control of Vermin PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS D-502, C. Personal Care Items There shall be written policies and site-specific BSCC staff interviewed youth to determine procedures developed and implemented by the facility that SJCJH follows compliance with this administrator for the availability of personal hygiene ☒ ☐ ☐ regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ D-502, C. Personal Care Items (b) Toothpaste; ☒ ☐ ☐ D-502, C. Personal Care Items (c) Soap; ☒ ☐ ☐ D-502, C. Personal Care Items (d) Comb; ☒ ☐ ☐ D-502, C. Personal Care Items (e) Shaving implements; ☒ ☐ ☐ D-502, C. Personal Care Items (f) Deodorant; ☒ ☐ ☐ D-502, C. Personal Care Items (g) Lotion; ☒ ☐ ☐ D-502, C. Personal Care Items (h) Shampoo; and, ☒ ☐ ☐ D-502, C. Personal Care Items (i) Post-shower conditioning hair products. ☒ ☐ ☐ D-502, C. Personal Care Items 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall not be required to share any personal care D-502, C. Personal Care Items items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. BSCC staff interviewed youth to determine Youth shall not share disposable razors. Double edged that SJCJH follows compliance with this safety razors, electric razors, and other shaving regulation. ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE D-502, C. Personal Care Items There shall be written policies and site specific BSCC staff interviewed youths and detention procedures developed and implemented by the facility staff. We also reviewed multiple forms of administrator for showering/bathing and brushing of ☒ ☐ ☐ documentation to determine that SJCJH teeth. Youth shall be permitted to shower/bathe up on follows compliance with this regulation. assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING D-502, D. Shaving Youth shall have access to a razor daily, unless their BSCC staff interviewed youths and detention appearance must be maintained for reasons of staff. We also reviewed multiple forms of identification in Court. All youth shall have equal ☒ ☐ ☐ documentation to determine that SJCJH opportunity to shave face and body hair. The facility follows compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) D-502, E. Haircuts Hair care services shall be available in all juvenile BSCC staff interviewed youths and detention facilities. Youth shall receive hair care services ☒ ☐ ☐ staff. We also reviewed multiple forms of monthly. Equipment shall be cleaned and disinfected documentation to determine that SJCJH after each haircut or procedure, by a method approved follows compliance with this regulation. by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE D-502, F. Bedding and Linens Clean laundered, suitable bedding and linens, in good BSCC staff interviewed youths and detention ☒ ☐ ☐ repair, shall be provided for each youth entering a living staff. We also reviewed multiple forms of area who is expected to remain overnight, shall include, documentation to determine that SJCJH but not be limited to: follows compliance with this regulation. (a) One mattress or mattress-pillow combination which D-502, F. Bedding and Linens meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in D-502, F. Bedding and Linens ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ D-502, F. Bedding and Linens (d) One towel; and, ☒ ☐ ☐ D-502, F. Bedding and Linens (e) One blanket or more, up on request ☒ ☐ ☐ D-502, F. Bedding and Linens 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1501 BEDDING LINEN EXCHANGE D-502, F. Bedding and Linens The facility administrator shall develop and implement BSCC staff interviewed youths and detention site specific written policies and procedures for the staff. We also reviewed multiple forms of scheduled exchange of laundered bedding and linen ☒ ☐ ☐ documentation to determine that SJCJH issued to each youth housed. Washable items such as follows compliance with this regulation. sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once D-502, F. Bedding and Linens ☒ ☐ ☐ a month. 1510 FACILITY SANITATION, SAFETY AND Bulletin D-1300, B-2 and D MAINTENANCE D-1300 I. Storage and Maintenance of Chemical Agents The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall BSCC staff interviewed youths and detention provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ staff. We also reviewed multiple forms of equipment, including restraint devices, and physical documentation to determine that SJCJH plant maintenance and inspections to identify and follows compliance with this regulation. correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 74 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7529 San Joaquin Juvenile Hall Comprehensive PRO 23-24 - 75 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7529/7531 FACILITY NAME: San Joaquin County Juvenile Hall/ San Joaquin Secure Youth FACILITY TYPE: Juvenile Hall/ Treatment Facility Secure Youth Treatment Facility CONSTRUCTION/REMODEL DATE(S): Original construction 1949, Additions 1984/85 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: Units 4 and 5 opened 2001. Unit 6 opened in 2002 FIELD REPRESENTATIVE: Forrest Coleman DATE: December 8, 2023 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) X Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins at a X ratio of a 1:8; and Provide access to drinking fountain. X Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) New construction and destruction of old units has brought this area into compliance. X Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; X Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and one X urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic X materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room X doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7529 7531 San Joaquin JH PHY 23-24.doc 23-24 - 1 - J455 PHY Pre-98 TITLE 24 SECTION YES NO N/A COMMENTS DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off X the floor; and, Mattresses are made of a fire-retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50-foot candles of illumination at desk X level and, at night, there is a maximum illumination of two- foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Newer housing units comply with this regulation. Each classroom contains a minimum of 160 square feet with Older housing units hold classes in the dayrooms a teacher's desk and work area, and a minimum of 28 square X in a design approved by CYA at the time of feet per student. Classrooms should be designed for no construction. more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7529 7531 San Joaquin JH PHY 23-24.doc 23-24 - 2 - J455 PHY Pre-98 TITLE 24 SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of X clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: X No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than X 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more X than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7529 7531 San Joaquin JH PHY 23-24.doc 23-24 - 3 - J455 PHY Pre-98 BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7529 FACILITY: San Joaquin Juvenile Hall TYPE: Juvenile Hall RC: 154 FIELD REPRESENTATIVE: Forrest Coleman DATE: December 8, 2023 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Each Room FIXTURES* Unit Applicable # Total Size (L x W x H) or COMMENTS Room Type # Designation Standards Rooms RC RC Square/Cubic Feet T U W F S Beds Booking Holding 1998 2 0 (3) (6) 71.25 square feet 1 1 1 There is a 5-foot bench which limits the RC. Holding 1998 1 0 (5) (5) 76.79 square feet There is a 5-foot bench which limits the RC. Safety 1998 1 0 (1) (1) 65 square feet 1 Restroom 1998 2 1 1 1 1 Court and Transportation There is 24 feet of bench space which limits the Holding Pre 1998 2 (5) (10) 81 square feet RC. This room is used for court staging. Safety Pre 1998 1 (1) (1) 92 square feet 1 Restroom Pre 1998 1 1 1 1 1 Unit #1 Currently using the dayroom for CTE programs Single Pre 1998 30 1 1 30 7 x 10 = 70 sq. ft. 1 1 1 Unless otherwise stated, ceiling height: 10 ft. Showers are in a separate area in the unit. Restroom Pre 1998 2 2 2 2 5 Washbasins each contain a drinking fountain. Dayroom Pre 1998 29 x 19 = 841 sq. ft. Dayroom Pre 1998 30 x 16 = 480 sq. ft. Added space. Recreation Pre 1998 94 x 64 = 6016 sq.ft. Note: At the time of inspection, this unit was unoccupied. Unit #2 Single Pre 1998 30 1 1 30 7 x 10 = 70 sq. ft. 1 1 1 Showers are in a separate area in the unit. Restroom Pre 1998 1 2 2 2 2 5 Washbasins each contain a drinking fountain. Dayroom Pre 1998 29 x 29 = 841 sq. ft. Dayroom Pre 1998 30 x 16 = 480 sq. ft. Added space Note: At the time of inspection, this unit is being used as a Gender responsive unit *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7529 San Joaquin JH LASE 23-24.docx 23-24 ROOMS EACH ROOM Each Room FIXTURES* Unit Applicable # Total Size (L x W x H) or COMMENTS Room Type # Designation Standards Rooms RC RC Square/Cubic Feet T U W F S Beds Unit #3 Single Pre 1998 29 1 1 29 7 x 10 = 70 sq. ft. 1 1 1 Showers are in a separate area in the unit. Restroom Pre 1998 2 2 2 2 5 Washbasins each contain a drinking fountain. Recreation Pre 1998 64 x 83 = 5312 sq.ft. Small Rec Pre 1998 64 x 20 = 1280 sq.ft. Dayroom Pre 1998 29 x 29 = 841 sq. ft. Dayroom Pre 1998 30 x 16 = 480 sq. ft. Added space Courtyard Pre 1998 94 x 64 = 6016 sq.ft. Gym Pre 1998 48 x 10 = 480 sq. ft. Note: This unit was not occupied during the Inspection. At the time of inspection, the dayroom is being used as Dream Center incentive Program Unit #4 Single 1998 30 1 1 30 6 x 11 = 66 sq. ft. 1 1 1 8-foot ceiling height Dayroom 1998 1 64 x 31 = 1999 sq.ft. 1 1 1 5 There is a restroom and showers off dayroom. Classroom 1998 2 21 x 34 = 724 sq. ft. Allows for 20 students per classroom. Courtyard 1998 45 x 68 = 3112 sq.ft. 1 Note: Unit 4 is for Less sophisticated youth Unit #5 This unit houses JH commitments and younger high-risk youth. Single 1998 30 1 1 30 6 x 11 = 66 sq. ft. 1 1 1 8-foot ceiling height Dayroom 1998 1 64 x 31 = 1999 sq.ft. 1 1 2 5 There is a restroom and showers off dayroom. Classroom 1998 2 21 x 34 = 724 sq. ft. Allows for 20 students per classroom. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7529 San Joaquin JH LASE 23-24.docx 23 24 - 2 - ROOMS EACH ROOM Each Room FIXTURES* Unit Applicable # Total Size (L x W x H) or COMMENTS Room Type # Designation Standards Rooms RC RC Square/Cubic Feet T U W F S Beds Courtyard 1998 45 x 68 = 3112 sq.ft. 1 Unit #6 This unit houses high-risk Juvenile Hall detention youth and SYTF youth. 5 of the 30 rated beds are Juvenile Hall facility rated beds Single 1998 30 1 1 30 71 square feet 1 1 1 Intake Unit, 8-foot ceiling height Dayroom 1998 1 54 x 30 = 1635 sq.ft. 1 1 2 5 There is a restroom and showers off dayroom. Classroom 1998 2 35 x 20 = 7265 sq.ft. Allows for 20 students per classroom. Courtyard 1998 46 x 91 = 4273 sq.ft. 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7529 San Joaquin JH LASE 23-24.docx 23 24 - 3 - JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7531 FACILITY NAME: San Joaquin Secure Youth Treatment Facility at SJCJH FACILITY TYPE: Secure Youth Treatment facility PERSON(S) INTERVIEWED: PERSON(S) INTERVIEWED: Steve Jackson, Chief Probation Officer; Assistant Chief Probation Officer, Emily Hammond; Michelle Cantlin, Deputy Chief Probation Officer; Vera Bonpua Assistant Deputy Chief Probation Officer- Operations; , Ly Fong Assistant Deputy Chief Probation Officer-Administration; Darron Rhone, Facility Supervisor; Brenda Vaca, Youth Advocate DPO; Adrianna Agans, Supervisor, SJC BHS; Doris Amayo, MH Specialist, SJC BHS; Amanda Yocham, Chief MH Clinician; Winifreda Guirit, RN, SJC Health Services; Doug Silva, Court Schools Director; Francisco Amezcua, Aramark Food Services Director; Joan Gonzales, Food Services Manager; Shanequa Jenkins, JH Unit Supervisor; Christopher Rodriguez, Juvenile Detention Officer; Male youth age 18; youth age ; Male youth age 16; Female youth age 16; Random youth during facility tour. FIELD REPRESENTATIVE: Forrest Coleman DATE: December 8, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND The San Joaquin Secure Youth Treatment EVALUATION OF BUILDING AND GROUNDS Facility (SJSYTF) is a housing unit within the San Joaquin County Juvenile Hall On an annual basis, or as otherwise required by law, each complex along with the San Joaquin County juvenile facility administrator shall obtain a documented Juvenile Hall (SJCJH) facility # 7529. All inspection and evaluation from the following: policies and procedures pertaining to the SJCJH also applies to the SJSYTF. This includes, but is not limited to, Title 15 requirements for evaluations and building inspections. County Inspections and evaluation of grounds were performed by authorized ☐ persons and agencies per Title 15 Regulation ☒ ☐ 1313. Inspections occurred accordingly. However, multiple inspection reports were pending at the time of inspection. BSCC staff requested that San Joaquin County Juvenile Hall (SJCJH) forward outstanding inspection reports as they become available. There were no areas of non-compliance discovered during the inspections covering Title 15 Regulation, 1313 County Inspection and Evaluation of Building and Grounds. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) County building inspection by agency designated by 2023: Conducted on June 29, 2023, and the Board of Supervisors to approve building safety; completed by Jay Clayton, Senior Building Inspector, SJC Community Development Department. ☐ ☒ ☐ There were no areas of non-compliance discovered during the County Building inspections. (B) Fire authority having jurisdiction, including a fire 2023: Conducted on April 10, 2023, and clearance as required by Health and Safety Code completed by Jesus Valencia, Lieutenant, Section 13146.1 (a) and (b); French Camp Mckinley Fire District. The facility passed the inspection. However, ☐ ☐ recommendations were made to ensure ☒ safety compliance. There were no areas of non-compliance discovered during the local Fire Authority inspections. (C) Local health officer, inspection in accordance with 2023: Health and Safety Code Section 101045; Environmental Health: Inspected on October 17, 2023, and completed by Jeffrey Wong, Lead Senior Environmental Health Specialist, Nutritional Health: Inspected on October 17, 2023, and completed by Barrett Lee Shin, RDN, Public Health Nutritionist, Medical/Mental Health: Inspected on October 17, 2023, and completed by Jose ☐ ☐ Leonardo Del Toro, LMFT, LPCC, ☒ An area of deficiency was discovered during the Nutritional Health inspection. Specifically, for lactose intolerant detainees, the Pacific Foods Barista Soy Beverage product observed in use does not have the needed fortification of calcium nor vitamin D needed. It is recommended that another product be purchased that meets these criteria. The faculty’s food service personnel is making the needed modifications. (D) County superintendent of schools on the adequacy 2023: of educational services and facilities as required in Conducted on August 10, 2023, and Section 1370; completed by John Luis, Principal Stanislaus County OE ☐ ☐ ☒ There were no areas of non-compliance discovered during the educational services inspections. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) Juvenile court as required by Section 209 of the 2023: Welfare and Institutions Code Inspected on August 14, 2023, and completed by Juvenile Court Judge, Tony ☐ ☐ Agbayani Barrera ☒ There were no areas of non-compliance discovered during the Juvenile Court inspection. (F) Juvenile Justice Commission as required by Section 2023: 229 of the Welfare and Institutions Code or Inspected on September August 14, 2023, Probation Commission as required by Section 240 of and completed by JJDPC Commissioners, the Welfare and Institutions Code. Ashley Wolfe, Luis Salas, Gretchen Newby, ☐ ☐ Vickie Delph, Geneen Green, Shana ☒ Brucia, Rondi Pacheco, Janette Rossell There were no areas of non-compliance discovered during the Juvenile Justice Commission inspections. 1320 APPOINTMENT AND QUALIFICATIONS Bulletin D-400 Staffing and 450 BSCC Note: Compliance with this section is Qualifications determined by receipt of the Chief Probation Officer’s certification letter confirming that all elements of A letter, dated January 30, 2023, was received from San Joaquin County, Chief regulation are met. Probation Officer (CPO) Steve Jackson (a) Appointment certifying all appointments of staff are In each juvenile facility there shall be a superintendent, pursuant to the applicable laws including director or facility manager in charge of its program and minimum standards from BSCC, Penal Code 6035. Further, all staff who are present at the employees. Such superintendent, director, facility facility meet all required qualifications and manager and other employees of the facility shall be clearances including contract personnel, appointed by the facility administrator pursuant to volunteers, and other non-employees. applicable provisions of law. ☐ ☐ ☒ The letter confirms that the San Joaquin County Juvenile Detention Officers complies with standards for this regulation. The San Joaquin Secure Youth Treatment Facility (SJSYTF) is a housing unit within the San Joaquin County Juvenile Hall complex along with the San Joaquin County Juvenile Hall (SJCJH) facility # 7529. All policies and procedures pertaining to the SJCJH also applies to the SJSYTF. This includes, but is not limited to, Title 15 requirements for Appointments and Qualifications of detention staff. (b) Employee Qualifications Each facility shall: 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) recruit and hire employees who possess Bulletin D-400 Policy knowledge, skills and abilities appropriate to ☒ ☐ ☐ their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Bulletin D-400, A-1, a examination including tuberculosis screening test and evaluation for immunity to contagious ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO letter dated January illnesses of childhood (i.e., diphtheria, rubeola, 30, 2023 rubella, and mumps); (3) adhere to the minimum standards for the Bulletin D-400, A-1, b selection and training requirements adopted by The Board of State and Community the Board pursuant to Section 6035 of the Penal Corrections, Standard and Training for Code; and ☒ ☐ ☐ Corrections (STC), Division reports that the San Joaquin County Probation Department complies with Title 15 regulatory training requirements. (4) conduct a criminal records review, on each new Bulletin D-400, A-1, c employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Bulletin D-400, A-2 employees of the facility, who may be present at the Unless always supervised, all contract facility, shall have such clearance and qualifications personnel, volunteers, and other non- as may be required by law, and their presence at the ☒ ☐ ☐ members of the facility, who may be present facility shall be subject to the approval and control of at our facility, have had such clearance and the facility manager. qualifications as may be required by law and their presence is subject to the approval and control of the Deputy Chief Probation Officer. 1321 STAFFING Bulletin D-400, Staffing Standards, identifies all expectations and responsibilities of the Each juvenile facility shall: Title 15 Regulation minimum standards. The San Joaquin Secure Youth Treatment Facility (SJSYTF) is a housing unit within the San Joaquin County Juvenile Hall complex along with the San Joaquin County Juvenile Hall (facility # 7529). All policies and procedures pertaining to the SJCJH also applies to the SJSYTF. This includes, but is not limited to, Title 15 requirements for facility staffing. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to Bulletin D-400, B-1 carry out the overall facility operation and its Policy Bulletin 226 programming, to provide for safety and security of youth and staff, and meet established standards and BSCC staff reviewed the above policies and regulations; procedures, as well as, the agency’s Organization Chart, random weekly staff schedule, and daily unit schedule covering the time from the agency’s prior inspection, dated July 29, 2022, to the present inspection date. In addition, we made personal observations. ☒ ☐ ☐ Juvenile Detention Facility Supervisors are vested with the responsibility of developing a staff schedule that responds to the needs of the institution as it pertains to programming and the safety and security of the facility. The format and content on the daily schedule showed vast improvement and provided the necessary detail and clarity needed to identify the number of Juvenile Detention Officer staff present on each housing unit. b) ensure that no required services shall be denied Bulletin D-400, B-1 because of insufficient numbers of staff on duty Through our review of the above policy, absent exigent circumstances; visual observations, a review of work schedules for September, October, and November 2023, as well as a review of the unit programming documentation, BSCC determined that SJSYTF regularly ensures that the staffing levels are adequate. ☒ ☐ ☐ To ensure that no required services shall be denied because of insufficient staffing, The San Joaquin SYTF, in conjunction with the San Joaquin County JH, provides the following Juvenile Detention Officer staffing numbers: • 21 Juvenile Detention Officers (JDO) • 10 On-call Juvenile Detention Officer Assistants (JDOA) 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) have a sufficient number of supervisory level staff to Bulletin D-400, B-2 ensure adequate supervision of all staff members; In review of the daily staff schedule, as well as, through interviews with youth housed at the facility, and staff, BSCC staff confirmed that there is a Juvenile Detention Facility Supervisor (JDFS) present at the facility on each shift. The (JDFS) is responsible for all ☒ ☐ ☐ facility operations in the absence of administrators. Monday through Friday from 8:00AM to 5:00PM, there is a Chief Deputy Probation Officer and two Assistant Chief Deputy Probation Officers. There are currently 7 JDFS positions filled. d) have a clearly identified person on duty at all times Bulletin D-400, B-3 who is responsible for operations and activities and There is a Juvenile Detention Unit has completed the Juvenile Corrections Officer Core Supervisor (JDUS) assigned to each housing Course and PC 832 training; unit where SSYTF youth are housed and are ☒ ☐ ☐ easily identified on the daily staffing schedule. In conjunction with the San Joaquin County Juvenile Hall, there are currently 9 JDUS positions filled at SJSYTF. e) have at least one staff member present on each living Bulletin D-400, B-4 unit whenever there are youth in the living unit; Through personal observations, as well as, through interviews with staff and youth ☒ ☐ ☐ housed at the facility, the SJSYTF regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) have sufficient food service personnel relative to the Bulletin D-400, B-5, a-f number and security of living units, including staff BSCC staff interviewed the Food Service qualified and available to: plan menus meeting Manager and the Food Services Director. nutritional requirements of youth; provide kitchen Both the Director and the Manager oversee supervision; direct food preparation and servings; meal preparations for San Joaquin County conduct related training programs for culinary staff; juvenile and adult facilities. Onsite food and maintain necessary records; or, a facility may services personnel at the Juvenile Hall are as serve food that meets nutritional standards prepared follows: by an outside source; • 1 Lead Cook (Supervisor) ☒ ☐ ☐ • 4 cooks The Food Services Manager works closely with the Nutritionist for support and guidance, including but not limited to, special diets. Youth eat all meals in the living units. Meals are prepared in the facility kitchen and are delivered to the units on carts. Detention staff serve the youth their meals in the unit. g) have sufficient administrative, clerical, recreational, Bulletin D-400, B-6 medical, dental, mental health, building BSCC staff interviewed medical services maintenance, transportation, control room, facility personnel, Behavioral Health personnel security and other support staff for the efficient Education Services, and detention staff. We management of the facility, and to ensure that youth also made personal observations over the supervision staff shall not be diverted from course of the inspection week. The agency is supervising youth; and, fortunate to have such a significant base of collaborative partners and support staff. The SJSYTF, in conjunction with SJCJH, ☒ ☐ ☐ contracts with outside agencies to assist in providing pro-social programming to youth. Support staff are as follows: 2 Clerks and 2 Office Assistants 4 Behavioral Health Clinicians. 4 Mental Health Specialists (3 full time/1 part time) 2 Full time Nurses, 2 full time LVNs. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide Bulletin D-400, B-7 continuous wide-awake supervision of youth, BSCC staff interviewed youth housed at the subject to temporary variations in staff assignments facility, detention staff and reviewed housing to meet special program needs. Staffing shall be in unit logs, programming schedules, and compliance with a minimum youth-staff ratio for the ☒ ☐ ☐ employee daily schedules. following facility types: The SJSYTF regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for this regulation. (1) Juvenile Halls (minimum youth-staff ratio) Bulletin D-400, B-8, a-i (A) during the hours that youth are awake, one wide- Through documentation review, personal awake youth supervision staff member on duty for observations, as well as interviews with each 10 youth in detention; youth housed at the facility and detention staff, the facility regularly ensures that there ☒ ☐ ☐ is one wide-awake youth supervision staff member on duty for every 10 youths in detention. At the time of this inspection, there were 13 SJSYTF youths in the SJSYTF facility #7531. (B) during the hours that youth are confined to their Bulletin D-400, B-8, a-ii room for the purpose of sleeping, one wide-awake In review of housing unit video surveillance youth supervision staff member on duty for each recordings, housing unit logs, the daily staff 30 youth in detention; schedule, as well as, through personal ☒ ☐ ☐ observation, the SJSYTF ensures that one wide-awake JDO staff is present and that staffing ratios are consistently in compliance with Title 15 minimum standards for this regulation. (C) at least two wide-awake youth supervision staff Bulletin D-400, C-3 and 4; D-2 through 4 members on duty at all times, regardless of the Through a review of housing unit logs, and number of youth in detention, unless an the daily staff schedule, personal arrangement has been made for backup support ☒ ☐ ☐ observations, as well as, through interviews services which allow for immediate response to with youth housed at the facility, and emergencies; and, detention staff, SJSYTF regularly ensures that the minimum youth to staff ratio is met. (D) at least one youth supervision staff member on duty Bulletin D-400, B-8, a-iii who is the same gender as youth housed in the Through documentation review, personal facility. ☒ ☐ ☐ observations, as well as, through interviews with youth and detention staff, SJSYTF regularly ensures that there are always male and female staff on duty. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) personnel with primary responsibility for other Bulletin D-400, B-8, a-v duties such as administration, supervision of The policy clearly identifies roles and personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as ☒ ☐ ☐ responsibilities of staff who are not deemed youth supervision staff. Only youth youth supervision staff positions. supervision staff provide supervision of the youth. (2) Special Purpose Juvenile Halls (minimum youth- San Joaquin Secure Youth Treatment staff ratio) Facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide-awake ☐ ☐ ☒ Hall. Therefore, this section of the Title 15 youth supervision staff member is on duty for each Regulation is not applicable to this 10 youth in detention; inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) San Joaquin Secure Youth Treatment (A) during the hours that youth are awake, one wide- Facility is a commitment program, but not a awake youth supervision staff member on duty for ☐ ☐ ☒ Camp. Therefore, this section of the Title 15 each 15 youth in the camp population; Regulation is not applicable to this inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility; 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Bulletin D-227 Training for Juvenile ORIENTATION AND TRAINING Detention Officers (a) Prior to assuming any responsibilities each youth A letter, dated January 30, 2023, was supervision staff member shall be properly oriented received from San Joaquin County, Chief to their duties, including: Probation Officer (CPO) Steve Jackson certifying all appointments of staff are pursuant to the applicable laws including minimum standards from BSCC, Penal Code 6035. Further, all staff who are present at the facility meet all required qualifications and ☒ ☐ ☐ clearances including contract personnel, volunteers, and other non-employees. This letter applies to all facilities with the San Joaquin Juvenile Hall complex. According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, San Joaquin Secure Treatment Facility follows Title 15 minimum standards regarding staff training. (1) youth supervision duties; ☒ ☐ ☐ Bulletin D-227, A-1, a (2) scope of decisions they shall make; ☒ ☐ ☐ Bulletin D-227, A-1, b (3) the identity of their supervisor; Bulletin D-227, A-1, c ☒ ☐ ☐ The elements of this regulation are identified in the new employee orientation training procedure. (4) the identity of persons who are responsible to Bulletin D-227, A-1, d ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Bulletin D-227, A-1, e ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Bulletin D-227, A-1, f 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Prior to assuming any responsibility for the Bulletin D-227, A supervision of youth, each youth supervision staff According to the Board of State and member shall receive a minimum of 40 hours of Community Corrections’ Standard and facility-specific orientation, including: Training for Corrections (STC) Division, San Joaquin County ensures each youth supervision staff member shall receive a minimum of 40 hours of facility-specific orientation training. To ensure adequate training is provided to JDO staff, the San Joaquin County goes over ☒ ☐ ☐ and beyond in this area by requiring that 64 hours of Orientation is completed prior to assuming youth supervision duties. As of August 18, 2023, San Joaquin County’s Camp Peterson, youth camp, was vacated. As a result, 5 Camp Peterson JDO staff were reassigned to Juvenile Hall complex. These staff were previously cross- trained to work at the Camp, the SJSYTF, and the Juvenile Hall. (1) individual and group supervision techniques; Bulletin D-227, A-1 The Juvenile Hall Director/Deputy Chief Probation Officer ensures that staff meet ☒ ☐ ☐ mandated training requirements. Within 60 days of assignment to Juvenile Detention, each JDO staff member will receive Orientation Training. (2) regulations and policies relating to discipline and Bulletin D-227, A-2, b and r: rights of youth pursuant to law and the Managing Youth Behavior and Behavior ☒ ☐ ☐ provisions of this chapter; Management System. (3) basic health, sanitation and safety measures; Bulletin D-227, A-2 The initial 40-hour training encompasses the ☒ ☐ ☐ elements of this regulation. Specifically, Blood-borne Pathogens and Universal Precautions training are provided to detention staff. (4) suicide prevention and response to suicide Bulletin D-227, A-2, e Suicide Prevention attempts Plan reference to D-801 ☒ ☐ ☐ Juvenile Detention Officer staff receive suicide prevention training as part of their initial training as well as annual suicide prevention training updates. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) policies regarding use of force, de-escalation Bulletin D-227, A-2, d; A-4 through 6 techniques, chemical agents, mechanical and physical restraints; The facility has a precise curriculum for the ☒ ☐ ☐ orientation of staff that includes the elements in this section that meet Title 15 Regulation minimum standards. (6) review of policies and procedures referencing Bulletin D-227.1, A-1 Approaches when trauma and trauma-informed approaches; working with Youth. ☒ ☐ ☐ The supervisory staff, in conjunction with the Training Officer ensure that newly hired detention staff are properly trained with the elements of this regulation. (7) procedures to follow in the event of Bulletin D-227, A-2, m emergencies; ☒ ☐ ☐ The facility provided training class rosters that indicate that detention staff receive emergency refresher training annually. (8) routine security measures, including facility Bulletin D-227, A-2, j perimeter and grounds; The facility provided training class rosters ☒ ☐ ☐ that indicates show detention staff also receive security measures refresher training annually. (9) crisis intervention and mental health referrals to Bulletin D-227, A-2, a, k, y mental health services; ☒ ☐ ☐ Staff receive initial training in addition to an annual suicide prevention update. (10) documentation; and ☒ ☐ ☐ Bulletin D-227, A-2, i (11) fire/life safety training Bulletin D-227, A-2, l, m, n Fire and Life safety training is included in the initial training. In addition, fire drills and ☒ ☐ ☐ fire and life safety inspections are conducted as required. Together, the training provided, drills and inspections keep detention staff prepared in the event of an emergency. (c) Prior to assuming sole supervision of youth, each Bulletin D-227, B youth supervision staff member shall successfully complete the requirements of the Juvenile The elements of this regulation are Corrections Officer Core Course pursuant to Penal confirmed in the CPO letter dated January ☒ ☐ ☐ Code Section 6035. 30, 2023. Staff complete probation CORE training within the first year of assignment. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Prior to exercising the powers of a peace officer Bulletin D-227, C youth supervision staff shall successfully complete training pursuant to Section 830 et seq. of the Penal The elements of this regulation are Code. confirmed in the CPO letter dated January ☒ ☐ ☐ 30, 2023. Staff complete PC 832 training within the first year of assignment. 1323 FIRE AND LIFE SAFETY Bulletin D-400, F Whenever there is a youth in a juvenile facility, there The elements of this regulation are shall be at least one wide awake person on duty at all confirmed in the CPO letter dated January times who meets the training standards established by the 30, 2023. Board for general fire and life safety which relate ☒ ☐ ☐ specifically to the facility. All youth supervision staff are trained in Fire and Life Safety as part of the orientation curriculum. In addition, all detention staff are required to review emergency procedures, including those for fire and life safety, on an annual basis. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Bulletin D-150 Policy and Procedure Manual Policy, B and C All facility administrators shall develop, publish, and implement a manual of written policies and procedures The San Joaquin County Probation that address, at a minimum, all regulations that are Department’s policy and procedure juvenile applicable to the facility. Such a manual shall be made facility manual is available in electronic and available to all employees, reviewed by all employees, hard copy format. A hard copy version is and shall be administratively reviewed at a minimum available on each unit. The expectations and every two years, and updated, as necessary. Those requirements within the manual applies to records relating to the standards and requirements set the San Joaquin S forth in these regulations shall be accessible to the Board on request. Confirmed in a memorandum dated The manual shall include: December 5, 2023, and written by Deputy Chief PO, Michelle Cantlin, an annual administrative review of the SJCJH’s policy and procedures manual, that applies to all detention facilities, was conducted and ☒ ☐ ☐ continues to be reviewed on a continuous basis. The newly assigned Director is working diligently to ensure policies are updated and that practice is in line with written policy and procedure. Per SJCJH Policy, the Juvenile Hall Policy and Procedure Manual for detention facilities shall be administratively reviewed at a minimum every two years and updated as necessary. Additionally, all Detention staff are required to review the Policy and Procedure Manual annually and acknowledge they have done so by signing the Annual Security and Safety Procedure Review Checklist. (a) table of organization, including channels of Bulletin D-100 Mission and Philosophy communications and a description of job Statement ☒ ☐ ☐ classifications; Bulletin D-103 Organizational Chart Bulletin D-900 JDO Responsibilities 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose Bulletin D-102 Relationships of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention In review of inspection reports by the Commission or Probation Committee, probation Juvenile Court, the Juvenile Justice staff, school personnel and other agencies that are Commission, and through interviews with involved in juvenile facility programs; the probation staff, school personnel and collaborative partners, all persons involved ☒ ☐ ☐ in programming and contact with youth, have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the San Joaquin County Probation Department’s policy and procedure manual. (c) responsibilities of all employees; Bulletin D-100 Mission and Philosophy Statements of all Detention staff. ☒ ☐ ☐ Detention staff have access to the policy and procedure manuals in hard copy and/or electronic format. (d) initial orientation and training program for Bulletin D-227 Juvenile Detention Officers ☒ ☐ ☐ employees; (e) initial orientation, including safety and security Bulletin D-227.5 Training and Orientation issues and anti-discrimination policies, for support for Non-Youth Supervision Staff and staff, contract employees, school, mental/behavioral Volunteers health and medical staff, program providers and volunteers; ☒ ☐ ☐ Prior to initial entry to the facility, the SJSYTF ensures new support staff, contractors, and/or volunteers undergo a safety/security briefing and must complete the initial orientation training. (f) maintenance of record-keeping, statistics and Bulletin D-152 Record Keeping and File communication system to ensure: Storage ☒ ☐ ☐ The agency’s support staff report and maintain records required by regulation. (1) efficient operation of the juvenile facility; Bulletin D-150, A In part, a case management system, handwritten tracking forms, housing unit ☒ ☐ ☐ programming forms, and shift activity schedules are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; ☒ ☐ ☐ Bulletin D-150, A (3) maintenance of individual youth's records; ☒ ☐ ☐ Bulletin D-152 Policy 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) supply of information to the juvenile court and Bulletin D-152, A-4 those authorized by the court or by the law; and, The agency utilizes a case management ☒ ☐ ☐ system for communication and record keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. Bulletin 320 Confidentiality of Juvenile ☒ ☐ ☐ Records (g) ethical responsibilities; ☒ ☐ ☐ Bulletin D-900 (h) trauma-informed approaches; Bulletin D-227.1, A-1 Juvenile Detention Officers will be trained regarding Child Trauma/Adverse Childhood Experiences (ACEs) as part of their initial ☒ ☐ ☐ training. Also, ongoing training will be provided regarding child trauma, ACEs, trauma-informed care, how trauma affects child development, and how officers can help youth become more resilient. (i) culturally responsive approaches; Bulletin D-227.1, A-2 Juvenile detention officers will be trained regarding culturally responsive approaches ☒ ☐ ☐ as part of their initial training and/orientation program. Also, annual training updates, include, but are not limited to, culturally responsive approaches. (j) gender responsive approaches; Bulletin D-227.1, A-3 ☒ ☐ ☐ Annual training updates, include, but are not limited to, gender responsive approaches. (k) a non-discrimination provision that provides that all Bulletin D-401, C-1 Non-Discrimination youth within the facility shall have fair and equal Policy access to all available services, placement, care, treatment, and benefits, and provides that no person Detention staff and non-detention staff are shall be subject to discrimination or harassment on required to take non-discriminatory training. the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration BSCC staff reviewed the above policy and status, color, religion, gender, sexual orientation, orientation packets and interviewed youth to gender identity, gender expression, mental or conclude that the SJSYTF complies with this physical disability, or HIV status, including regulation. restrictive housing or classification decisions based solely on any of the above mentioned categories; 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (l) storage and maintenance requirements for any Bulletin D-1300, I Safety and Security chemical agents related security devices, and weapons and ammunition, where applicable; OC chemical spray is assigned to the housing unit, kept in a locked drawer behind the staff counter in each unit and passed to relief staff at shift change. When necessary, staff are ☒ ☐ ☐ provided with a new canister from the Duty Officer who has the only key to the Intake Property Room cabinet. Lock boxes are available to law enforcement officers for the safe storage of firearm weapons prior to entering the facility. (m) establishment of procedures for collection of Medi- Bulletin D-402, A-4, xii Cal eligibility information and enrollment of eligible ☒ ☐ ☐ youth; and, (n) establishment of a policy that prohibits all forms of Bulletin D-665 PREA Policy sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, Annual training updates, include, but are not detecting and responding to such conduct and any ☒ ☐ ☐ limited to, a review of the above PREA retaliation for reporting such conduct, as well as a policy that prohibits all forms of sexual provision for reporting such conduct by youth, staff abuse, sexual assault, and sexual harassment. or a third party. 1325 FIRE SAFETY PLAN Bulletin D-1200, B Emergency Procedures The facility administrator shall consult with the local fire A fire inspection notice dated April 10, 2023, department having jurisdiction over the facility, or with ☒ ☐ ☐ and completed by Jesus Valencia, the State Fire Marshal, in developing a plan for fire safety Lieutenant, French Camp Mckinley Fire which shall include, but not be limited to: District, provides confirmation of compliance. a) a fire prevention plan to be included as part of the Bulletin D-1300 Fire Prevention ☒ ☐ ☐ manual of policy and procedures; b) monthly fire and life safety inspections by facility Bulletin D-1300, B-2 and D staff with two- year retention of the inspection record; BSCC staff requested a review of monthly Fire and Life Safety facility inspections since its prior July 2022 inspection. SJSYTF ☒ ☐ ☐ keeps well detailed and organized Fire and Life Safety inspection records. The facility completes monthly Fire and Life Safety Inspections per policy and Title 15 minimum standards. c) fire prevention inspections as required by Health A Fire Inspection was conducted on April and Safety Code Bulletin13146.1(a) and (b); ☒ ☐ ☐ 10. 2023, by Jesus Valencia, Lieutenant, French Camp Mckinley Fire District. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) an evacuation plan; Bulletin D-1300, C BSCC staff were impressed with the ☒ ☐ ☐ SJSYTF efforts to conduct annual facility evacuation drills. This effort exceeds Title 15 minimum standards for an evacuation plan. e) documented fire drills not less than quarterly; Bulletin D-1200, B-6 and R BSCC requested a review of quarterly fire drills documentation for the time since their prior July 2022 inspection to the current 2023 inspection. SJSYTF exceeded Title 15 ☒ ☐ ☐ minimum standards for fire drills, in terms of intervals of occurrence. Fire Drill records show that fire drills occur monthly in comparison to the quarterly requirement. BSCC was impressed with the attention to detail with the items of accountability identified in the fire drill document. f) a written plan for the emergency housing of youth in Bulletin D-1200, B-9 and 10. the case of fire; and, Bulletin D-1200, N ☒ ☐ ☐ The facility has a memorandum of understanding with Stanislaus County in the event there is a need for emergency housing of youth. g) development of a fire suppression pre-plan in Bulletin D-1200, B-7 ☒ ☐ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW Bulletin D-1300, K Each facility administrator shall develop policies and A Security Review memo was completed by procedures to annually review, evaluate, and document Deputy Chief Probation Officer, Shannon security of the facility. The review and evaluation shall ☒ ☐ ☐ Gonzales, dated January 30, 2023. The include internal and external security, including, but not memo was well detailed outlining the limited to, key control, equipment, and staff training. facility’s ongoing efforts to maintain compliance with the title 15 minimum standards of this regulation. 1327 EMERGENCY PROCEDURES Bulletin D-1200 The facility administrator shall develop facility-specific An Emergency Procedure Review memo policies and procedures for emergencies that shall was completed by Deputy Chief Probation include, but not be limited to: ☒ ☐ ☐ Officer, Shannon Gonzales, dated January 30, 2023. The memo ensures compliance with the Annual Emergency Procedures Review of the San Joaquin County Probation Department’s Juvenile Detention Facilities. (a) escape, disturbances, and the taking of hostages; Bulletin D-1200, C Civil Disturbances; D ☒ ☐ ☐ Escapes; P Hostages 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) civil disturbance, active shooter and terrorist attack; Bulletin D-1200, C Civil Disturbances; M ☒ ☐ ☐ Terrorist Attack/Active Shooter (c) fire and natural disasters; Bulletin D-1200, B Fire; H Earthquake; L ☒ ☐ ☐ Flooding Bulletin D-1300 B, Fire Prevention (d) periodic testing of emergency equipment; Administrative Manual, Bulletin 664 ☒ ☐ ☐ Bulletin D-1300 B, Fire Prevention (e) emergency evacuation of the facility; and Bulletin D-1200, B-3 and D-1300, C ☒ ☐ ☐ The facility routinely conducts evacuation drills. (f) a program to provide all youth supervision staff Bulletin D-150, C-3 with an annual review of emergency procedures. BSCC staff observed that all detention staff ☒ ☐ ☐ are required to annually review and sign off the Annual Security and Safety Review Checklist which includes emergency policy and procedures. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Bulletin D-1301, A-2 Safety Checks The facility administrator shall develop and implement We randomly reviewed safety checks for policy and procedures that provide for direct visual each month August, September, October of observation of youth at a minimum of every 15 minutes, 2023. We also reviewed housing unit at random or varied intervals during hours when youth surveillance video recordings and safety are asleep or when youth are in their rooms, confined in check tracking software. All active units holding cells or confined to their bed in a dormitory. were included in the reviews. Supervision is not replaced, but may be supplemented Per policy safety checks are documented by by, an audio/visual electronic surveillance system using the Guardian RFID (Radio Frequency designed to detect overt, aggressive or assaultive Identification) system, which utilizes hand- behavior and to summon aid in emergencies. All safety held SPARTANs to electronically log safety checks shall be documented with the actual time the checks. All detention staff are assigned an check is completed. individual fob and an individual SPARTAN log-in to complete safety checks. The JDFS of the assigned housing unit/area is responsible for reviewing the safety checks for compliance. Compliance reviews are ☒ ☐ ☐ completed at least weekly, and all issues of concern are reported to the assigned Assistant Deputy Chief Probation Officer. The JDFS do a great job with the weekly reviews and video review if late checks are indicated. BSCC provides technical assistance in recommending including random and varied safety checks to the reported review process. BSCC was impressed with the oversight provided via the operational intelligence system that provides a wide range of statistics and comparable information. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Bulletin D-800, R-1 Coordinated Suicide Prevention Plan D-802 Suicide Prevention Plan The facility administrator, in collaboration with the Correctional Health Services (CHS) Series healthcare and behavioral/mental health administrators, 300, Procedure J312 shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. Per the above policy, Juvenile Detention The plan shall consider the needs of youth experiencing Services, in collaboration with Correctional past or current trauma. Suicide prevention responses Health Services and Behavioral Health shall be respectful and in the least invasive manner Services shall plan and implement written ☒ ☐ ☐ consistent with the level of suicide risk. The plan shall policies and procedures which delineate a include the following elements: Suicide Prevention Plan. The Suicide Prevention Plan ensures that youth at risk or identified as at-risk are supervised appropriately and provided with necessary services. Both Health Services and Behavioral Health Services work closely together under the same Department of Public Health umbrella. (a) Suicide prevention training as required in Section Bulletin D-802, D-1 and 2 1322, Youth Supervision Staff Orientation, and Bulletin D-227 Training for Juvenile Training and the Juvenile Corrections Officer Core Detention Officers Course. The Appointment and Qualifications Letter completed by Chief Probation Officer Steve ☒ ☐ ☐ Jackson and dated January 30, 2023, confirms that SJSYTF, annually, complies with this regulation. SJSYTF also provided training rosters to show annual Suicide Prevention training was provided by Behavioral Health staff. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and Bulletin D-802, B-1 through 3, Suicide Precautionary Protocols Identification and Assessment (1) All youth shall be screened for risk of BSCC staff reviewed 12 most recent youth suicide at intake and as needed during intake screenings and/or assessments detention. completed by Intake facility staff. Upon admission to Juvenile Hall complex, all youth shall be pre-screened and assessed for crisis and/or suicide risk by utilizing the Massachusetts Youth Screening Instrument (MAYSI) assessment tool. This provides ☒ ☐ ☐ youth an opportunity to self-report suicide behaviors and allows staff to identify and/or prevent suicide behaviors. Additionally, intake staff complete a Booking Officer Observation Questionnaire to screen, assess, and identify youth who may be at suicide risk. In part, the elements of this regulation are performed via staff’s personal observations, intake questions, interviews with the arresting officer, and information from parents. Medical staff conduct an assessment as well. (2) All youth supervision staff who perform Bulletin D-802, D (1), Staff Training: intake processes shall be trained in Bulletin 227 D (h) Annual Training: All staff screening youth for risk of suicide. are required to take a suicide awareness training titled, “Unique characteristics of the detention environment that enhance suicide ☒ ☐ ☐ behavior.” As part of the Suicide Prevention Plan, all Juvenile Detention Officers will participate in mandatory annual Suicide Prevention training provided by Behavioral Health staff. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) All youth who have been identified during Bulletin D-802.5, A-3 Placement in the the intake screening process to be at risk of Safety Room and/or Observation Room suicide shall be referred to Bulletin D-802, B (3), Suicide Identification behavioral/mental health staff for a suicide and Assessment risk assessment. Specific criteria in the plan address communication probation and agency ☒ ☐ ☐ partners. Compliance was confirmed, in part, through a review of the above policy and an interview with behavioral health staff. There was one incident involving suicide risk behaviors. The suicide prevention plan was followed accordingly. (4) Precautionary protocols shall be developed Bulletin D-802.5, A (1-4) to ensure the youth’s safety pending the Youth are placed in the Safety Cell pending behavioral/mental health assessment. ☒ ☐ ☐ response from BH. If Behavioral Health Services staff is not available, the Duty Officer shall contact the San Joaquin County Behavioral Health Crisis Unit. (c) Referral process to behavioral/mental health staff Bulletin D-802, B (3), Suicide Identification ☒ ☐ ☐ for assessment and/or services. and Assessment (d) Procedures for monitoring of youth identified at Bulletin D-802, B-3, c and k risk for suicide. Youth are placed in the Safety Cell pending response from BH or if BH is not on site, youth can be placed in the observation room in the living unit under suicide watch ☒ ☐ ☐ protocols. Safety rooms are only to be used to hold those youth who present an immediate danger to themselves or others, or reveal the intent to cause self-inflicted physical harm. (e) Safety Interventions Bulletin D-802, B Suicide Identification and (1) Procedures to address intervention Assessment protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not limited to: A. Housing consideration Bulletin D-802, B-3, c and k ☒ ☐ ☐ A youth may be placed in an observation room located on the housing unit. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS B. Treatment strategies including Bulletin D-802 Policy trauma-informed approaches In part, after the crisis assessment has been completed by Behavioral Health Services staff, a plan of action shall be developed collaboratively by the BHS staff and the Duty Officer. ☒ ☐ ☐ An annual refresher training that includes trauma informed approaches is included in the SJCJH Suicide Prevention Plan. Multi-Disciplinary Team (MDT) meetings provide collaboration needed to incorporate treatment strategies and trauma-informed approaches. (2) Procedures to instruct youth supervision Bulletin D-802, A and B staff how to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ Compliance with this regulation is identified in the Chief Probation Officer’s Appointment and Qualifications Letter. (f) Communication Bulletin D-802, B-2, a and B-3, b (1) The intake process shall include communication with the arresting officer Specific criteria in the plan address intake and family guardians regarding the youth’s assessments and screenings, communication past or present suicidal ideations, behaviors amongst agency partners, response by staff or attempts. and notifications to staff, administration, family, and the Court when appropriate. ☒ ☐ ☐ During the intake process, the intake Juvenile Detention Officer asks targeted questions of the arresting officer regarding a youth’s mental, and/or physical state of being. In addition, documentation show that a parent and/or guardian is telephoned and questioned regarding a youth’s prior or recent suicidal behaviors. (2) Procedures for clear and current Bulletin D-802, B-2, c information sharing about youth at risk for MDT meetings occur, that may include suicide with youth supervision, healthcare, ☒ ☐ ☐ representatives from probation (staff and and behavioral/mental health staff. administrators), medical, behavioral health and teachers or school administrators. (g) Debriefing of Critical Incidents Related to Suicides Bulletin D-802, E-3 Debriefing Incidents or Attempts related to Suicide or Attempt ☒ ☐ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Process for a debriefing event with affected Bulletin D-802, E-2 ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Bulletin D-802, E-2 ☒ ☐ ☐ youth. (h) Documentation Bulletin D-802 Critical Incident Debriefing (1) Documentation processes shall be Form: Attachment C ☒ ☐ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Bulletin D-802, F, Participation in Facility the opportunity to participate in facility programs, Programs, Services, and Activities services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Bulletin D-1400 Reporting of Legal Actions Each facility shall submit to the Board a letter of ☒ ☐ ☐ At the time of this inspection, there were no notification on each legal action, pertaining to conditions report of legal action having occurred of confinement, filed against persons or legal entities during this 2023-2024 inspection cycle. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR Bulletin D-1401 Death and Serious Illness or INJURY OF A YOUTH WHILE Injury while Detained DETAINED D-1401, C-4 CHS Series 100, Procedure J114 (1) Death of a Youth. Correctional Health Services Policy on (a) The facility administrator, in cooperation with the medical review of Death in Custody. health administrator and the behavioral/mental ☒ ☐ ☐ At the time of this inspection, there were no health director, shall develop written policies and reports of death or serious illness, or injury procedures in the event of the death of a youth while having occurred during this 2023-2024 detained, which include notifications to necessary inspection cycle. parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the D-1401, C-3 facility administrator, shall develop written policies CHS Series 100, Procedure J114 and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☐ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the D-1401, D-1 Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Upon receipt of a report of the death of a youth from D-1401, D-3, Written Reports the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth D-1401 Death and Serious Illness or Injury (a) The facility administrator, in cooperation with the while Detained. health administrator, shall develop written policies D-1401, B-1 through 3 and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING D-1403 Population and Profile Survey Reports Each juvenile facility shall submit required population and profile survey reports to the Board within 10 ☒ ☐ ☐ Per the Board of State and Community working days after the end of each reporting period, in Corrections records, SJSYTF Profile survey a format to be provided by the Board. Reports are timely and meets minimum standards for this regulation. 1343 JUVENILE FACILITY CAPACITY D-1402 Juvenile Facility Crowding Report When the number of youth detained in a living unit of a Rated Capacity for SJCJH complex is as juvenile facility exceeds its rated capacity for more than follows: fifteen (15) calendar days in a month, the facility ☒ ☐ ☐ JH (max rated cap = 179): administrator shall provide a crowding report to the Board in a format provided by the Board. JH Beds – 164 STYF Beds – 15 1350 ADMITTANCE PROCEDURES D-300 Intake Procedures Policy The facility administrator shall develop and implement BSCC reviewed 12 of the most recent written policies and procedures for admittance of youth SJSYTF youth intake packet forms. BSCC that emphasize respectful and humane engagement with also interviewed youth in custody, detention youth, and reflect that the admission process may be staff, medical and behavioral health traumatic to youth who may have already experienced personnel, and education services personnel. trauma. Policies shall be trauma-informed, culturally BSCC staff concluded that the intake relevant, and responsive to the language and literacy detention staff are respectful and provide ☒ ☐ ☐ needs of youth. In addition to the requirements of humane engagement to youth during the Sections 1324 and 1430 of these regulations: intake process. Intake staff also follow policy in the utilization of the required screening tools and document the admission process accordingly. Medical and Behavior Health personnel are available to meet with youth and ensure the elements of this regulation are met. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) the admittance process shall include: D-300, B-18 (1) Access to two free phone calls within one hour ☒ ☐ ☐ of admittance in accordance with the provisions A review of intake packets confirm of Welfare and Institution Code Section 627; compliance with this regulation. (2) Offer of a shower; D-300, B-13 BSCC staff interviewed youth and SJSYTF ☒ ☐ ☐ detention staff, we concluded that youth are offered shower and clean clothes upon intake. (3) Documented secure storage of personal D-300, B-11, a-k ☒ ☐ ☐ belongings; (4) Offer of food upon arrival; D-300, B-15 ☒ ☐ ☐ A booking form is utilized to document that youth have been offered food upon arrival. (5) Screening for physical and behavioral health D-300, C-1 and safety issues, intellectual or developmental The facility utilizes the MAYSI tool to disabilities; respond to medical and behavioral issues ☒ ☐ ☐ learned during the admission process as well as a booking questionnaire which documents information regarding the youth’s medical and behavioral status. (6) Screening for physical and developmental D-300, C-2 disabilities in accordance with Sections 1329, The MAYSI Assessment tool provides 1413, and 1430 of these regulations; information to staff and ancillary partners regarding medical and behavioral health ☒ ☐ ☐ concerns. BSCC staff conducted interviews with medical and behavioral health staff, BSCC confirmed compliance. (7) Contact with Regional Center for the D-300, C-3 Developmentally Disabled for youth that are ☒ ☐ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. D-800, GG-3, a Mental Health Services ☒ ☐ ☐ (b) juvenile hall administrators shall establish written D-300, A-3 Booking Criteria criteria for detention that considers the least ☒ ☐ ☐ restrictive environment. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) juvenile camps and post-dispositional programs in D-401, H-5 and 6 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of ☒ ☐ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures D-401, H-5 that advise any committed youth of the estimated ☒ ☐ ☐ length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL D-401, B-1 Classification ABUSE BSCC staff reviewed the 12 most recent The facility administrator shall develop and implement youth intake screening packets. BSCC also written policies and procedures to reduce the risk of interviewed youth housed at SJSYTF. The sexual abuse by or upon youth. The policy shall require documentation reviewed and youth facility staff to assess each youth within 72 hours of confirmed being screened for the risk of ☒ ☐ ☐ admission based on the following information: sexual abuse upon intake. We observed that the Intake Probation Officer completes the Intake Sexual Abuse Screening questionnaire and subsequent referral to Behavior Health within 72 hours of each admission into Juvenile Hall. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ D-401, B-2, a Classification (b) Gender nonconforming appearance or manner; or D-401, B-2, b Classification identification as lesbian, gay or bisexual, ☒ ☐ ☐ transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ D-401, B-2, c Classification (d) Age; ☒ ☐ ☐ D-401, B-2, d Classification (e) Level of emotional and cognitive development; ☒ ☐ ☐ D-401, B-2, e Classification (f) Physical size and stature; ☒ ☐ ☐ D-401, B-2, f Classification (g) Mental illness or mental disabilities; ☒ ☐ ☐ D-401, B-2, g Classification (h) Intellectual or developmental disabilities; ☒ ☐ ☐ D-401, B-2, h Classification (i) Physical disabilities; ☒ ☐ ☐ D-401, B-2, I Classification (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ D-401, B-2, j Classification (k) Any other specific information about the individual D-401, B-2, k Classification youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Staff shall ascertain this information through D-401, B-3 Classification conversations with the youth during the admittance process, medical and behavioral health screenings; All youth upon admittance to the facility during classification assessments; and by reviewing remain in the Intake area, until the court records, case files, facility behavioral records, and following assessments have been other relevant documentation from the youth’s files. completed: ☒ ☐ ☐ • Detention Risk Assessment Instrument (DRAI) • Positive Achievement Change Tool (PACT) Pre-Screen • Massachusetts Youth Screening Instrument (MAYSI-2) The facility administrator shall implement appropriate D-401, B-4 Classification controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES D-304 Release Procedures The facility administrator shall develop and implement BSCC reviewed the 12 most recent youth written policies and procedures for release of youth release packets. BSCC also interviewed from custody which provide for: youth housed at SJSYTF. ☒ ☐ ☐ San Joaquin SYTF is a commitment facility within the Juvenile Hall complex. The San Joaquin SYTF follow the same release policy and procedures as the San Joaquin County Juvenile Hall. (a) verification of identity/release papers; ☒ ☐ ☐ D-304, D-1 Release Procedures (b) return of personal clothing and valuables; ☒ ☐ ☐ D-304, G Release Procedures (c) notification to the youth's parents or guardian; ☒ ☐ ☐ D-304, F-1 Release Procedures (d) notification to the facility health care provider in D-304, F-2 Release Procedures accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; D-304, F-3 Release Procedures. BSCC staff interviewed education services ☒ ☐ ☐ personnel. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) notification of facility mental health personnel. D-304, F-2 Release Procedures BSCC staff interviewed health services and behavioral health service providers. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. ☒ ☐ ☐ Via the Daily Roster, BHS is notified of a youth’s pending release. BHS will determine if the youth was receiving mental health services while in custody and schedule a follow-up appointment for continuity of care in the community. The facility administrator shall develop and implement D-304, F-4 Release Procedures policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry Through interviews, we were able to confirm services including, but not limited to, medical and that the Youth Advocacy Unit is notified behavioral health, education, probation supervision and upon the release of any post-dispositional community-based services. youth so transitional and re-entry services with medical, Behavioral Health Services, ☒ ☐ ☐ education, probation supervision staff, and community-based services can be coordinated. However, BSCC staff provided technical assistance in recommending that procedure is updated in policy to provide clarity with proof of practice, and to ensure practice is consistently in line with the policy. The facility administrator shall develop and implement D-304, I-2, c (Camp Peterson passes) written policies and procedures for the furlough of ☒ ☐ ☐ Release Procedures youth from custody. 1352 CLASSIFICATION D-401 Classification Policy The facility administrator shall develop and implement Compliance with this regulation is confirmed written policies and procedures on classification of based on a review of facility policies and youth for the purpose of determining housing placement procedures and a review of youths’ 12 most in the facility. recent youth intake packets. BSCC staff also conducted interviews with detention staff Such procedures shall: and youth housed at the facility. ☒ ☐ ☐ The San Joaquin Secure Youth Treatment Facility (SJSYTF) is a housing unit within the San Joaquin County Juvenile Hall complex along with the San Joaquin County Juvenile Hall (SJCJH) facility # 7529. All policies and procedures pertaining to the SJCJH also apply to the SJSYTF. This includes, but is not limited to, Title 15 requirements for youth classifications. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) provide for the safety of the youth, other youth, D-401, C-1, E-2, F and G Classification facility staff, and the public by placing youth in the Policy appropriate, least restrictive housing and program The facility uses a Classification form to settings. Housing assignments shall consider the assist intake staff in determining the most need for single, double or dormitory assignment or appropriate housing unit. location within the dormitory; BSCC staff confirmed that SJSYTF follow their policy to ensure proper classification for youth are made by requiring that all youth, upon admittance to the facility, shall ☒ ☐ ☐ remain in the Intake area until the following assessments have been completed: • Detention Risk Assessment Instrument (DRAI) • Positive Achievement Change Tool (PACT) Pre-Screen • Massachusetts Youth Screening Instrument (MAYSI-2) • Classification worksheet (b) consider facility populations and physical design of D-401, D Classification Policy ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon D-401, C-3, a-k Classification Policy admittance to the facility; classification factors shall include, but not be limited to: age, maturity, The Intake JDO completes the Classification sophistication, emotional stability, program needs, ☒ ☐ ☐ Worksheet during the booking process to legal status, public safety considerations, ensure the factors identified in this section medical/mental health considerations, gender and are part of the classification process and gender identity of the youth; form. (d) provide for periodic classification reviews, D-401, H Classification Policy including provisions that consider the level of supervision and the youth's behavior while in SJSYTF, in conjunction with the SJCJH has custody; and, a Classification and Behavior Team that is responsible for re-classifying youth ☒ ☐ ☐ regarding their housing unit at a minimum every 30 days. A review of documentation and interviews with supervisory staff provided confirmation of compliance for this regulation. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth D-401, C-1 Classification Policy from the general population or assign youth to a single occupancy room based solely on the youth's The facility intake staff completed the actual or perceived race, ethnic group classification form that identifies specific identification, ancestry, national origin, color, criteria to determine housing classifications. religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ In addition, the intake staff asks the gender expression, mental or physical disability, or necessary questions of the youth and the HIV status. This section does not prohibit staff from arresting officer and makes visual placing youth in a single occupancy room at the observations of the youth. youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, D-401, C-2 Classification Policy bisexual, transgender, questioning or intersex ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. D-664 Transgender and Intersex Youth The facility administrator shall develop written policies Through a review of the above policy, and procedures ensuring respectful and equitable admission documentation, and interviews treatment of transgender and intersex youth. The ☒ ☐ ☐ with detention and supervisory staff, policies shall provide that: SJSYTF has implemented policy for their Transgender population, incorporating all aspects of this regulation. There were specific examples given for youth. (a) Facility staff shall respect every youth’s gender D-664, B-1 and 2 Transgender and Intersex identity and shall refer to the youth by the youth’s Youth preferred name and gender pronoun, regardless of The elements of this regulation are the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ accomplished, in part, through new staff initial orientation and training that compromise facility operations as determined by encapsulates multiple policies and the facility manager or designee, and shall procedures that ensure ongoing compliance document any decision made on this basis. with this regulation. (b) Facility staff shall permit youth to dress and present D-664, B-3 Transgender and Intersex Youth themselves in a manner consistent with their gender BSCC staff interviewed detention staff, and identity and shall provide youth with the ☒ ☐ ☐ medical and behavioral health providers to institution’s clothing and undergarments consistent confirm procedures for following this with their gender identity. regulation. (c) Facility staff shall house youth in the unit or room D-664, C-1 through 12 Transgender and that best meets their individual needs and promotes Intersex Youth their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that transgender D-664, D-1 through 6 Transgender and and intersex youth have access to medical and Intersex Youth behavioral health providers qualified to provide care and treatment to transgender and intersex ☒ ☐ ☐ BSCC staff interviewed detention staff, and medical and behavioral health providers to youth. confirm compliance with following procedure with this regulation. (e) Consistent with the facility’s reasonable and D-664, B-9 Transgender and Intersex Youth necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any D-664, C-1 through 8 Transgender and youth for the purpose of determining the youth’s Intersex Youth ☒ ☐ ☐ anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION D-599 Managing Youth’s Behavior D-599, B-1 through 4 The facility administrator shall develop and implement written policies and procedures to orient a youth prior As part of confirming compliance, BSCC to placement in a living area. Both written and verbal staff reviewed the 10 most recent youth information shall be provided and supplemented with orientation documents. We also interviewed video orientation if feasible. Provision shall be made to youth housed at the facility, detention staff, provide accessible orientation information to all and education services. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall The San Joaquin Secure Youth Treatment include information that addresses: Facility (SJSYTF) is a housing unit within the San Joaquin County Juvenile Hall complex along with the San Joaquin County Juvenile Hall (SJCJH) facility # 7529. All ☒ ☐ ☐ policies and procedures pertaining to the SJCJH also apply to the SJSYTF. This includes, but is not limited to, Title 15 requirements for the youth orientation process. There is an assigned Secure Youth Treatment Facility Probation Officer who conducts the orientation process for SJSYTF youth. The youth handbook contains the elements of this regulation pertaining to the orientation process. Further, during the orientation process, each youth sign and acknowledge that he/she received the handbook and understand the content within the handbook. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) facility rules including contraband and searches and ☒ ☐ ☐ D-599, B-4, a disciplinary procedures; (b) facility’s system of positive behavior interventions D-599, B-4, b and supports, including behavior expectations, incentives that youth will receive for complying The Behavior Management System provides with facility rules, and consequences that may an incentive-based system to allow youth to result when youth violate the rules of the facility; be promoted through the program based on good behavior, as well as a defined level of sanctions for negative behavior. ☒ ☐ ☐ The Dream Center incentive program provides off unit activities for good behavior and program progress. It is a dedicated housing unit dayroom displaying a comforting environment for a variety of activities. (c) age appropriate information that explains the D-599, B-4, c facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents or In addition to the above policy and suspicions of sexual abuse or sexual harassment; documentation, BSCC staff interviewed youth housed at the facility. The facility is consistent with ensuring youth are provided age appropriate information that explains the ☒ ☐ ☐ facility’s policy prohibiting sexual abuse and sexual harassment. In part, the process is conducted utilizing the Prison Rape Elimination Act (PREA) vulnerability and assessment tool and a video explaining how to identify and report incidents or suspicions of sexual abuse or sexual harassment. (d) identification of key staff and their roles; ☒ ☐ ☐ D-599, B-4, d (e) the existence of the grievance procedure, the steps D-599, B-4, e that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court D-599, B-4, f ☒ ☐ ☐ process; (g) access to routine and emergency health and mental D-599, B-4, g health care; Via interviews with health services staff, behavioral health staff, and youth housed at ☒ ☐ ☐ the facility, BSCC staff determined that SJSYTF follow compliance with Title 15 minimum standards for this regulation 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) access to education, religious services, and D-599, B-4, h recreational activities; BSCC staff observed that the youth ☒ ☐ ☐ handbook and the facility policy contain the elements of this regulation pertaining to the orientation process. Youth also view an orientation video. (i) housing assignments; ☒ ☐ ☐ D-599, B-4, i (j) opportunity for personal hygiene and daily showers D-599, B-4, j including the availability of personal care items ☒ ☐ ☐ Via interviews with youth housed at the facility, BSCC staff determined that SJSYTF complies with this regulation. (k) rules and access to correspondence, visits and D-599, B-4, k ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and D-599, B-4, l ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, D-599, B-4, m chemical agents and room confinement; ☒ ☐ ☐ Via interviews with youth housed at the facility, BSCC staff determined that SJSYTF complies with this regulation. (n) immigration legal services; ☒ ☐ ☐ D-599, B-4, n (o) emergencies including evacuation procedures; ☒ ☐ ☐ D-599, B-4, o (p) non-discrimination policy and the right to be free D-599, B-4, p from physical, verbal or sexual abuse and harassment by other youth and staff; ☒ ☐ ☐ Via interviews with youth housed at the facility, BSCC staff determined that SJSYTF complies with this regulation. (q) availability of services and programs in a language D-599, B-4, q ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, D-599, B-4, r ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive D-599, B-4, s information regarding the youth’s stay in the facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to D-599, B-4, t ☒ ☐ ☐ Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION D-600.5 Separation ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures that address: 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, but are D-600.5, A-1 through 3 Group Separation not be limited to, medical and mental health D-600.5, B Room Separation conditions, assaultive behavior, disciplinary D-600.5, C Self Separation consequences and protective custody. BSCC staff reviewed the 12 most recent incidents that resulted in youth placed on any type of separation status that separated a youth from other youth during regular programming activities. We also interviewed youth housed at the facility, detention staff ☒ ☐ ☐ and collaborative partners. The facility utilizes the following types of separations: • Self-Separation • Group Separation • Room Separation Per policy, Room Separation incorporates Medical Separation and Self-Isolation/ Room Confinement. (b) consideration of positive youth development and D-600.5 Separation ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal D-600.5 Separation privileges available at the facility, except when necessary to accomplish the objective of separation. BSCC staff reviewed the above separation policy, programming logs, random separation logs and documentation. We also interviewed youth detained at the facility, ☒ ☐ ☐ staff, and supervisors. When placing a youth on a Separation, the facility has a process that undergoes multiple levels of supervisory critique and debriefs with detention staff. (d) when the objective of the separation is discipline, D-600.5, A Separation Title 15 Section 1390 shall apply. Per policy, Non-room Separation ☒ ☐ ☐ incorporates Group Separation and Self- Separation. In both cases, a youth is not confined to his or her room. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) when separation results in room confinement, the D-600 Room Confinement separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Per policy, Room Separation incorporates Section1354.5 of these regulations. Medical Separation and Self-Isolation. In both cases, a youth is confined to his or her room. We discussed the importance of ensuring that the youth are clearly aware of the distinction/options between Self- Separation and Self-Isolation and their ☒ ☐ ☐ ability to re-integrate with the group. BSCC staff provided technical assistance to update policy and procedure so that practice is in line with the policy as it specifically relates to developing a “Separation Plan” for all youth who voluntarily self-isolate in a locked room. If a youth self-isolates for 30 minutes, according to policy, a Separation Plan should be developed. (f) policies and procedures shall ensure a daily review D-600.5, A-4 Separation of separated youth to determine if separation remains necessary. Through documentation review, we observed that SJSYTF follow their policy. The agency ensures youth on Room Separation for self- isolation, shall have a Room Separation Plan completed. The plan for continued room separation is to be evaluated no less than every four hours. ☒ ☐ ☐ 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT D-600 Room Confinement (a) The facility administrator shall develop and BSCC reviewed 12 most recent incident implement written policies and procedures reports that resulted in a youth being placed addressing the confinement of youth in their room ☒ ☐ ☐ in room confinement. BSCC also that are consistent with Welfare and Institutions interviewed youth housed at the facility, Code Section 208.3. The placement of a youth in detention staff, education personnel, and the room confinement shall be accomplished in behavioral and mental health partners that accordance with the following guidelines: work within the facility. (1) Room confinement shall not be used before D-600, A-5 Room Confinement other, less restrictive, options have been attempted and exhausted, unless attempting BSCC confirmed compliance, in part, those options poses a threat to the safety or through interviews with youth housed at the security of any youth or staff. facility, behavioral and medical health staff, and a full review of incident reports. ☒ ☐ ☐ BSCC staff provided technical assistance to be consistent and provide clarity with documenting utilizing less restrictive options being attempted and exhausted prior to placing a youth in room confinement, unless those options pose a threat to safety and security. (2) Room confinement shall not be used for the D-600, Policy Statement- Room purposes of punishment, coercion, Confinement convenience, or retaliation by staff. BSCC staff reviewed 12 most recent incidents that involved youth being placed in room confinement. We also interviewed youth housed at the facility, detention staff and collaborative partners. BSCC staff observed that in many reports, following a behavior issue, room ☒ ☐ ☐ confinement was being referenced alongside a disciplinary level sanction. BSCC provided technical assistance to ensure JDO staff understands that sanctions for behavior are determined post incident and room confinement is determined during the incident, in real time. The determination of room confinement should never appear to be part of the sanction for unfavorable behavior. (3) Room confinement shall not be used to the D-600, Policy Statement- Room extent that it compromises the mental and ☒ ☐ ☐ Confinement physical health of the youth. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room D-600, Policy Statement - Room confinement. After the youth has been held in room Confinement confinement for a period of four hours, staff shall do one or more of the following: The Duty Supervisor authorizes room confinement and assesses the need for continued room confinement no less than ☒ ☐ ☐ every hour. Facility staff and medical/behavior health staff provide complete and timely responses with documentation, to remove the youth as soon as possible. (1) Return the youth to general population. D-600, D-2- Room Confinement Upon receiving authorization by the Duty Officer, the Juvenile Detention Unit Supervisor (JDUS) initiates the Room Confinement Assessment and Activity Report. Also, within one hour of being ☒ ☐ ☐ placed in room confinement, the JDUS completes an interactive assessment with the youth to work toward removing the youth from room confinement. The JDUS continues to assess the youth in room confinement every 2 hours. (2) Consult with mental health or medical staff. D-600, D-4, c and d- Room Confinement The (JDUS) immediately notifies Behavioral ☒ ☐ ☐ Health Services (BHS), and the Youth Advocate. BHS and Medical assess and document when practical. (3) Develop an individualized plan that includes D-600, D-4, e and f- Room Confinement the goals and objectives to be met in order to reintegrate the youth to general population. If the need for continued room confinement ☒ ☐ ☐ is determined, the Duty Supervisor will develop an Individualized Plan with the youth. (4) If room confinement must be extended beyond D-600, D-5- Room Confinement ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room D-600, D-4, g- Room Confinement confinement and the basis for the extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Develop an individualized plan that D-600, D-5 - Room Confinement includes the goals and objectives to be met ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the D-600, D-6- Room Confinement facility superintendent or his or her ☒ ☐ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of D-600, D-5 and 7- Room Confinement single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards ☐ ☐ ☒ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or ☐ ☐ ☒ additional protections to youth. (8) This section does not apply during an D-600, A-9- Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is D-600, A-10- Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☐ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND D-402 Institutional Assessment, Case Plan PLAN and Casework The facility administrator shall develop and implement BSCC reviewed the above policy and written policies and procedures for assessment and case ☒ ☐ ☐ inspected youth Institutional Assessments planning. and Plans examples. BSCC observed improvements with consistency in documentation, and the assessment and plan follow up process. (a) Assessment: D-402 Policy Statement, Institutional The assessment is based on information collected Assessment, Case Plan and Casework during the admission process with periodic review, Intake packets and orientation which includes the youth's risk factors, needs and ☒ ☐ ☐ documentation complies with the elements of strengths including, but not limited to, this regulation. BSCC staff also interviewed identification of substance abuse history, youth housed at the facility. educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: D-402, A-1, a and b Institutional (1) A case plan shall be developed for each youth Assessment, Case Plan and Casework held for at least 30 days or more and created within 40 days of admission. The facility is fortunate to have a Probation Youth Advocate/a Probation Officer III assigned to the facility, whose responsibility is to ensure case plans are completed. The San Joaquin Secure Youth Treatment Facility (SJSYTF) is a housing unit within the San Joaquin County Juvenile Hall ☒ ☐ ☐ complex along with the San Joaquin County Juvenile Hall (SJCJH) facility # 7529. All policies and procedures pertaining to the SJCJH also apply to the SJSYTF. This includes, but is not limited to, Title 15 requirements for Initial Assessment and Case Plan for youth. There is an assigned Secure Youth Treatment Facility Probation Officer who conducts the assessment and case planning specifically for SJSYTF youth. (2) The institutional plan shall include, but not be D-402, A-4, c and d Institutional ☒ ☐ ☐ limited to, written documentation that provides: Assessment, Case Plan and Casework 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) objectives and time frame for the resolution D-402, A-4, c-I Institutional Assessment, of problems identified in the assessment; Case Plan and Casework BSCC reviewed youths’ Case Plan notes. ☒ ☐ ☐ We observed that the objectives and time frame for the resolution of problems identified in the assessment were appropriately met and documented. (B) a plan for meeting the objectives that D-402, A-4, c-ii Institutional Assessment, includes a description of program resources Case Plan and Casework ☒ ☐ ☐ needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting D-402, A-4, c-v and A-4, d-I Institutional the objectives, including periodic review and Assessment, Case Plan and Casework discussion of the plan with the youth; ☒ ☐ ☐ BSCC staff observed compliance with this regulation by reviewing case plan notes and interviewing youth housed at the facility. (4) a transition plan, the contents of which shall be D-402, A-4, d-ii Institutional Assessment, subject to existing resources, shall be developed Case Plan and Casework for post dispositional youth in accordance with BSCC staff reviewed random transition plans Section 1351; and, for the 12 most recent release packets that contained Transition Plans. Transition plan completion was consistent, and each youth’s Plan was individually assessed for transition needs. BSCC staff were impressed with the transition planning collaborative efforts between the Probation Officer, school department, and behavioral health staff. ☒ ☐ ☐ Upon the youth’s release from Juvenile Detention, the Youth Advocacy Unit is notified to update the transition or re-entry plan. The San Joaquin Secure Youth Treatment Facility (SJSYTF) is a housing unit within the San Joaquin County Juvenile Hall complex along with the San Joaquin County Juvenile Hall (SJCJH) facility # 7529. All policies and procedures pertaining to the SJCJH also apply to the SJSYTF. This includes, but is not limited to, Title 15 requirements for case planning and transitional services. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) in as much as possible and if appropriate, the D-402, A-4, d-iii, iv, v Institutional plan, including the transition plan, shall be Assessment, Case Plan and Casework developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. Transition Planning starts at intake and efforts are made to continue services locally. BSCC staff were impressed with the wrap around services provided to youth from the ☒ ☐ ☐ behavior health and education partners. Consistency in providing detail of the transition wrap around services provided to youth is recommended. The facility conducts MDT meetings prior to SJSYTF youths’ 6 month court review hearings. This is also referred to the behavior team who works together to formulate a Transition Plan for the youth. 1356 COUNSELING AND CASEWORK D-402, B Counseling and Casework Services SERVICES The collaborative efforts between Probation The facility administrator shall develop and implement and Behavioral Health were noteworthy. ☒ ☐ ☐ written policies and procedures ensuring the availability Behavior Health staff works with probation of appropriate counseling and casework services for all staff to facilitate an evidence based program youth. Policies and procedures shall ensure: identified as Trauma, Affect, Guide for Educating and Treatment (TARGET). (a) youth will receive assistance with needs or concerns D-402, B-1 that may arise; BSCC staff were pleased with Youth Advocacy/Programming staff that provide ☒ ☐ ☐ services for all youth held in Juvenile Hall for 30 days or more until the youth is released. The Probation Youth Advocate/Probation Officer assist youth with needs or concerns. (b) youth will receive assistance in requesting contact D-402, B-3 with parents, other supportive adults, attorney, ☒ ☐ ☐ clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources ☒ ☐ ☐ D-402, B-4 to meet the youth’s needs. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE D-602 Juvenile Detention Force Options (UF) The facility administrator, in cooperation with the responsible physician, shall develop and implement BSCC staff reviewed the 12 most recent Use written policies and procedures for the use of force, of Force (UOF) Incident reports. We also which may include chemical agents. Force shall never interviewed youth housed at the facility and ☒ ☐ ☐ be applied as punishment, discipline, retaliation or detention staff. Collaborative partners were treatment. also interviewed to gain further insight to confirm compliance with this regulation. (a) At a minimum, each facility shall develop policies and procedures which: The facility is compliant with Title 15 minimum standards for this regulation. (1) restricts the use of force to that which is deemed D-602, GP A-1 through 7 reasonable and necessary, as defined in Section ☒ ☐ ☐ D-602, C Reasonableness in Use of Force 1302 to ensure the safety and security of youth, options staff, others and the facility. (2) outline the force options available to staff D-602, Procedures A, Juvenile Detention including both physical and non-physical Force Options options and define when those force options are D-602, Procedure B Non-Physical Force appropriate. Options D-602, Procedure C Physical Force Options JDO staff are trained to make use of the following physical and non-physical use of ☒ ☒ ☐ force options: Non-Physical • Presence (Show of force) • Verbal Dialogue and Interaction • Verbal Commands Physical • Non-Violent Physical Intervention • Weaponless Defense Techniques • Chemical Agents (3) describe force options or techniques that are ☒ ☐ ☐ D-602, Procedure C-1, b expressly prohibited by the facility. (4) describe the requirements of staff to report any D-602, D Duty to Intervene ☒ ☐ ☐ inappropriate use of force, and to take affirmative action to immediately stop it. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that D-602, Procedure F, Documenting Physical includes time period and procedure for Intervention Options documenting and reporting the use of force, D-602, Procedure H, Tracking and Reporting including reporting requirements of BSCC staff were impressed with the level of management and line staff and procedures for oversight through multiple documented reviewing and tracking use of force incidents by debriefs/critiques and notification supervisory and or management staff, which confirmations that occurred following an include procedures for debriefing a particular ☒ ☒ ☐ incident involving the use of force. incident with staff and/or youth for the purposes of training as well as mitigating the effects of Use of force incidents are reviewed monthly trauma that may have been experienced by staff by the Use of Force Review Committee, and /or the youth involved. consisting of the Assistant Deputy Chief of Detention, Deputy Chief of Detention, Detention Training Officer, and Youth Advocate. (6) Include an administrative review and a system D-602, Procedure G Use of Force Review for investigating unreasonable use of force. Committee BSCC staff observed that the use of force ☒ ☐ ☐ incidents are reviewed by the Use of Force Review Committee consisting of the Assistant Deputy Chief of Detention, Deputy Chief of Detention, Detention Training Officer and Youth Advocate. (7) define the role, notification, and follow-up D-602, Procedure C-1, h (medical) and procedures required after use of force incidents D-602, Procedure C-1, i (Behavior Health for medical, mental health staff and parents or and Youth Advocate.) legal guardians. D-602, F-10 Parents or Legal Guardians ☒ ☐ ☐ In review of use of force incident reports and interviews with youth housed at the facility, medical and mental health staff, youth are evaluated immediately after use of force incidents by both health services providers. (8) describe the limitations of use of force on D-602, Procedure C-1, g, vi pregnant youth in accordance with Penal Code Staff are trained in knowing the limitations Section 6030(f) and Welfare and Institutions ☒ ☐ ☐ of UF for the specific criteria in this section Code Section 222. of policy. (b) Facilities that authorize chemical agents as a force ☒ ☐ ☐ D-602, Procedure C-4, a Chemical Agents option shall include policies and procedures that: 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) identify who is approved to carry and/or utilize D-602, Procedure C-4, a-i chemical agents in the facility and the type, size SJSYTF detention staff are required to and the approved method of deployment for ☒ ☐ ☐ satisfactorily complete the department and those chemical agents. STC approved, Chemical Agents course prior to being approved to carry OC spray. (2) mandate that chemical agents only be used when D-602, Procedure C-4, a-iii there is an imminent threat to the youth’s safety In review of the Incident Reports, in most or the safety of others and only when de- ☒ ☐ ☐ cases, chemical agents were used to de- escalation efforts have been unsuccessful or are escalate youth on youth mutual physical not reasonably possible. combat. (3) outline the facility’s approved methods and D-602, Procedure C-4, b Decontamination timelines for decontamination from chemical and Aftercare agents. This shall include that youth who have In review of Incident Reports, and been exposed to chemical agents shall not be left ☒ ☐ ☐ interviewing youth and staff, SJSYTF unattended until that youth is fully detention staff follow the decontamination decontaminated or is no longer suffering the procedure outlined in policy. The policy effects of the chemical agent. follows the Title 15 minimum standards for this section. (4) define the role, notification, and follow-up D-602, Procedure C-1, h (Medical) procedures required after use of force incidents Procedure C-1, i (Behavior Health and Youth ☒ ☐ ☐ involving chemical agents for medical, mental Advocate.) health staff and parents or legal guardians. D-602, Procedure F-10 (Parents) (5) provide for the documentation of each incident D-602, Procedure F, Documenting Physical of use of chemical agents, including the reasons Intervention Options for which it was used, efforts to de-escalate D-602, Procedure C-4, b Decontamination prior to use, youth and staff involved, the date, and Aftercare time and location of use, decontamination D-602 Procedure D Monitoring Youth for ☒ ☐ ☐ procedures applied and identification of any Medical Signs and Symptoms injuries sustained as a result of such use. Incident Reports reviewed are compliant with this regulation. (c) Facilities shall develop policies and procedure D-227 Training for Juvenile Detention which require that agencies provide initial and Officers regular training in use of force and chemical agents A letter, dated January 30, 2023, was when appropriate that address: received from Chief Probation Officer, Steven Jackson, certifying that all ☒ ☐ ☐ appointments of the San Joaquin Secure Treatment Facility (SJSYTF) staff are trained pursuant to the applicable laws and that all staff present at the facility meet all required qualifications and clearances. This letter aides in confirming compliance with this regulation. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) known medical and behavioral health D-602, Procedure C-1, g-i through vii conditions that would contraindicate certain ☒ ☐ ☐ Specific training for this area of the types of force; regulation is confirmed in the CPO letter dated January 30, 2023. (2) acceptable chemical agents and the methods of ☒ ☐ ☐ D-602, Procedure C-4, a-ii application. (3) signs or symptoms that should result in D-602, Procedure C-1, h ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☒ ☐ ☐ D-602, Procedure C-1, c-i, ii, iii Use of Force. (5) physical training force options that may require D-227 Training for Juvenile Detention the use of perishable skills. Officers Departmentally approved physical intervention techniques are those taught in: ☒ ☐ ☐ • Jireh Safe Management Principles and Techniques training • Departmental Weaponless Defense training • Cell Extraction Training (6) timelines the facility uses to define regular D-227 Training for Juvenile Detention training. Officers ☒ ☐ ☐ Facility staff are required to complete an initial orientation, Juvenile Core Training, and annual training specific to use of force, and use of restraints. 1358 USE OF PHYSICAL RESTRAINTS D-602, Procedure C-5 Mechanical Restraints The facility administrator, in cooperation with the BSCC staff reviewed the 12 most recent Use responsible physician and mental health director, shall of Physical Restraint Incident Reports. We develop and implement written policies and procedures ☒ ☐ ☐ also interviewed youth housed at the facility and facility detention staff. for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth D-602, Procedure C-5, a-v who present an immediate danger to themselves or D-602, Procedure C-5, f Initial or Continued Retention in Restraints others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ BSCC staff observed that instances of use of self-inflicted physical harm. Physical restraints should physical restraints were justifiably used and be utilized only when it appears less restrictive when less restrictive alternatives were alternatives would be ineffective in controlling the exhausted youth’s behavior. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or D-602, Procedure C-5, a-iii discipline, or as a substitute for treatment. The use of D-602, Procedure C-5, e-vi restraint devices that attach a youth to a wall, floor or D-602, Procedure C-5, a-vii, g other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of D-602, Procedure C-5, b Use of Restraint handcuffs, shackles or other restraint devices when used Devices for Transportation and Movement to restrain youth for movement or transportation within ☒ ☐ ☐ within the Facility the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval D-602, Procedure C-5, a-iv of the facility manager or designee. The facility manager D-602, Procedure C-5, f-i Continued may delegate authority to place a youth in restraints to a retention physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of All juvenile Detention Youth Supervision every hour. staff are authorized to apply restraints and supervisors may approve the application of restraints. A medical opinion on the safety of placement and D-602, Procedure C-5, f-ii retention shall be secured as soon as possible, but no later BSCC staff interviewed medical personnel. than two hours from the time of placement. The youth ☒ ☐ ☐ The medical staff provide ongoing review shall be medically cleared for continued retention at least and assessment while a youth is in every three hours thereafter. mechanical or any type of restraint. A mental health consultation shall be secured as soon as D-602, Procedure C-5, f-iii possible, but in no case longer than four hours from the BSCC staff interviewed Behavioral Health time of placement, to assess the need for mental health treatment. ☒ ☐ ☐ personnel. The Behavioral Health staff provide ongoing review and assessment while a youth is in mechanical or any type of restraint. Continuous direct visual supervision shall be conducted D-602, Procedure C-5, f-iv to ensure that the restraints are properly employed, and It was recognized that while in mechanical to ensure the safety and well-being of the youth. restraints, ongoing de-escalation counseling Observations of the youth's behavior and any staff ☒ ☐ ☐ occurred, and youth were under continuous interventions shall be documented at least every 15 direct supervision. The mechanical restraints minutes, with actual time of the documentation recorded. were removed once the youth showed no signs of combative or self-harming behavior. In addition to the requirements above, policies and procedures shall address: 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) documentation of the circumstances leading to an D-602, Procedure F-5, a-g and F-6 application of restraints. BSCC observed the SJSYTF is well versed ☒ ☐ ☐ in documenting incidents and providing appropriate debriefing and critique following an incident. (b) known medical conditions that would D-602, Procedure C-5, a-vii ☒ ☐ ☐ contraindicate certain restraint devices and/or techniques. (c) acceptable restraint devices. D-602, Procedure C-5, a-iii ☒ ☐ ☐ SJSYTF authorized mechanical restraints include handcuffs, waist chains, and leg restraints. (d) signs or symptoms which should result in ☒ ☐ ☐ D-602, Procedure D-1, a and b immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation ☒ ☐ ☐ D-602, Procedure D-3 equipment. (f) protective housing of restrained youth. While in D-602, Procedure C-5, e-iv restraint devices, all youth shall be housed alone or ☒ ☐ ☐ in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ D-602, Procedure C-5, e-ii (h) exercising of extremities. ☒ ☐ ☐ D-602, Procedure C-5, e-iii 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR D-602, Procedure C-5, b Use of Restraint MOVEMENT AND TRANSPORTATION WITHIN Devices for Transportation and Movement THE FACILITY. within the Facility BSCC staff reviewed incident reports for this regulation, mostly involving mutual physical The Facility Administrator, in cooperation with the combat between youth. In all cases, responsible physician and behavioral/mental health ☒ ☐ ☐ mechanical restraints were used to move a director, shall develop and implement written policies combative youth to his/her room. The and procedures for the use of restraint devices when the observations and documentation were purpose is for movement or transportation within the complete. facility that shall include the following: Reports describe the incident and justify the use of restraints for each application of restraints used. (a) identification of acceptable restraint devices, staff D-602, Procedure C-5, b-i Devices approved to utilize restraint devices and the D-602, Procedure C-5, b-ii Authorized staff required training. D-227 Training for Juvenile Detention Officers ☒ ☐ ☐ In addition to the above policies and procedures, the elements of this regulation are confirmed in the CPO Appointment and Qualifications Letter dated July 23, 2023. (b) the circumstances leading to the application of D-602, Procedure C-5, b-iii Use of Restraint restraints must be documented. ☒ ☐ ☐ Devices for Transportation and Movement within the Facility (c) an individual assessment of the need to apply D-602, Procedure C-5, b-iv Use of Restraint restraints for movement or transportation that Devices for Transportation and Movement includes consideration of less restrictive within the Facility ☒ ☐ ☐ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, D-602, Procedure C-5, b-vi Use of Restraint with a clearly defined expectation that restraint ☒ ☐ ☐ Devices for Transportation and Movement devices shall not be used for the purposes of within the Facility discipline or retaliation. (e) the use of restraints on pregnant youth is limited in D-602, Procedure C-5, a-vii, g Use of accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Restraint Devices for Transportation and Welfare and Institutions Code Section 222. Movement within the Facility 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES D-802.5 Safety Room Placement Policy (a) The facility administrator, and where applicable, in Safety Room incident reviews are included cooperation with the responsible physician, shall in the monthly administrative review of all develop and implement written policies and UOF incidents. The Safety Room forms procedures governing the use of safety rooms, as were completed with per policy. Youth are described in Title 24, Part 2, Section 1230.1.13. The to be removed from the safety room as soon room shall be used to hold only those youth who ☒ ☐ ☐ as cleared by medical, behavior health and present an immediate danger to themselves or staff. others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of D-802.5, Procedure A-13 and 15 Safety ☒ ☐ ☐ necessary nutrition and fluids, access to a toilet, Room Placement Policy and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or D-802.5, Procedure A-5 Safety Room designee, before a youth is placed into a safety ☒ ☐ ☐ Placement Policy room; (3) provide for continuous direct visual supervision D-802.5, Procedure A Safety Room and documentation of the youth's behavior and Placement Policy any staff interventions every 15 minutes, with A youth placed in the Safety Room remains actual time recorded; under continuous direct visual supervision. ☒ ☐ ☐ If the Safety Room is unavailable, a youth may also be placed in an Observation Room on Units 1, 2, or 3, where the secured rooms allow for continuous direct visual supervision. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) provide that the youth shall be evaluated by the D-802.5, Procedure A-7 Safety Room facility manager, or designee, every four hours; Placement Policy A Safety Room and Observation Room Evaluation sheet is completed and includes a review by medical staff at a minimum of every 4 hours. The above policy states “After the youth has been held in the safety room for a period of four hours, the Duty Officer shall: (e) ☒ ☐ ☐ Develop an Individualized Plan with the youth that identifies goals and objectives”. BSCC staff provided technical assistance to ensure the practice is in line with the policy. The technical assistance was to update the policy to include behavioral health staff in the development of the Individualized Plan. Further, to indicate if a behavioral health reassessment occurs leading up to the four hours. (5) provide for immediate medical assessment, D-802.5, Procedure A-3 Safety Room ☒ ☐ ☐ where appropriate, or an assessment at the next Placement Policy daily sick call; and, (6) provide a process for documenting the reason for D-802.5, Procedure A-16 and 18 Safety placement, including attempts to use less ☒ ☐ ☐ Room Placement Policy restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less D-802 .5 Policy Statement- Safety Room restrictive options have been attempted and Placement Policy ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of D-802 .5 Policy Statement- Safety Room ☒ ☐ ☐ punishment, coercion, convenience, or Placement Policy retaliation by staff. (3) safety room shall not be used to the extent that it D-802 .5 Policy Statement- Safety Room ☒ ☐ ☐ compromises the mental and physical health of Placement Policy the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☒ ☐ ☐ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. D-802.5, Procedure A-7, a Safety Room ☒ ☐ ☐ Placement Policy 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) consult with mental health or medical staff, D-802.5, Procedure A-7, b Safety Room ☒ ☐ ☐ Placement Policy (3) develop an individualized plan that includes the D-802.5, Procedure A-7, e Safety Room goals and objectives to be met in order to Placement Policy reintegrate the youth to general population. In practice, prior to four hours of being placed in the safety room, the JDUS, behavioral health Services staff, and medical ☒ ☐ ☐ staff will develop an Individualized Plan to aid in reintegrating the youth back into regular programming status. Policy solely identifies this responsibility to the JDUS. BSCC discussed the importance of updating policy to reflect used practices. (d) If confinement in the safety room must be extended D-802.5, Procedure A-7, e and f Safety beyond four hours, staff shall develop an Room Placement Policy individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES D-605 Searches The facility administrator shall develop and implement The facility search policy as it relates to new written policies and procedures governing the search of admissions is clear and follows this youth, the facility, and visitors. Policies and procedures ☒ ☐ ☐ regulation. Staff have a structured procedure shall provide that: on when a search is to be completed, how it is to be articulated, by whom it is to be completed and means of appropriate authorization. (a) Searches shall be conducted to ensure the safety and D-605 Policy Statement security of the facility, public, visitors, youth, and D-605, Procedure G Facility and Rec Yard staff. Searches D-605, Procedure H Room Searches Facility staff utilize the below search protocols: • Pat Down Search ☒ ☐ ☐ • Visual Search (Strip) • Room Search • Unit Search • Facility Search Strip searches require a prior supervisory approvals. All visitors are also subject to search prior to entrance into the facility. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Searches shall be conducted in a manner that D-605 Policy Statement preserves the privacy and dignity of the person ☒ ☐ ☐ being searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity D-605, Procedure B Authority to Search searches shall comply with Penal Code Section The facility maintains expectations for strip 4030. searches pursuant to PC 4030, for pre- detention youth and post detention youth. All strip searches will be approved in advance of the search. ☒ ☐ ☐ BSCC staff provided technical assistance with updating the facilities strip search form and provided clarity with regard to ensuring that there are articulable facts that raise reasonable suspicions to conduct a strip search. (d) Physical body cavity searches shall only be D-605, Procedure F Physical Body Cavity ☒ ☐ ☐ conducted by a medical professional. Search (e) Any youth held after a detention hearing shall only D-605, Procedure B-4 be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall D-605, Procedure C Transgender Searches comply with Section 1352.5. During the intake process, transgender youth ☒ ☐ ☐ are provided with a Statement of Search Preference Form that allows the youth to indicate his/her preference of a staff’s gender that will conduct the search on the youth. (g) Cross-gender pat-down searches and strip searches D-605, Procedure B-7 are prohibited except in exigent circumstances or ☒ ☐ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE D-606 Youth Grievances Policy Statement The facility administrator shall develop and implement BSCC staff reviewed random grievances written policies and procedures whereby any youth may submitted by youth over the prior six months appeal and have resolved grievances relating to any to the current inspection date. BSCC staff condition of confinement, including but not limited to also interviewed youth housed at the facility, health care services, classification decisions, program ☒ ☐ ☐ as well as detention staff. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a D-606, Procedure A-3 and 4 grievance, which includes provisions for the youth BSCC staff interviewed multiple youth who to have free access to the form; indicated that during the intake and orientation process, the grievance procedure was clearly explained. The youth were also aware of the grievance procedures and the ☒ ☐ ☐ location of the grievances and the grievance lockbox. During our physical inspection, we observed that grievances were readily available to youth. In addition, grievance lock boxes were in the housing units to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file D-606, Procedure B-2 ☒ ☐ ☐ the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate D-606, Procedure A-7 staff level; ☒ ☐ ☐ Currently the first step in the resolution process is a response from the unit supervisor. (d) provision for a prompt review and initial response D-606, Procedure B-13 to grievances within three (3) business days, ☒ ☐ ☐ grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain D-606, Procedure B-14 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by ☒ ☐ ☐ D-606, Procedure B-15 the facility administrator to assist the youth. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provision for a written response to the grievance D-606, Procedure B-22 and 23 which includes the reasons for the decisions; ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond professionally. (f) a system which provides that any appeal of a D-606, Procedure B-16 and 17 grievance shall be heard by a person not directly A youth may also submit a Youth Advocate involved in the circumstances which led to the Discussion Form to speak with the Youth grievance; ☒ ☐ ☐ Advocate about an issue without filing a formal grievance. The Youth Advocate will respond to all requests daily. The youth advocate may address and/or assist the youth with resolution of the grievance. (g) resolution of the grievance must occur within ten D-606, Procedure B-19 (10) business days unless circumstances dictate a BSCC staff reviewed random grievances and longer time frame. The youth shall be notified of any delay; and, ☒ ☐ ☐ monthly grievance logs covering six months prior to the current inspection date. Grievances were responded to per Title 15 Regulation requirements. (h) the policy shall provide multiple internal and D-606, Procedure B-9 external methods to report sexual abuse and sexual Facility Administrator only. harassment. D-665 PREA Policy Youth Handbook ☒ ☐ ☐ During the intake and orientation process, youth are provided multiple internal and external methods to report inappropriate behaviors of any kind. Whether or not associated with a grievance, concerns of D-606, Procedure B-20 and 21 parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS D-601 Incident Reports A written report of all incidents which result in physical Throughout the inspection process, written harm, use of force, serious threat of physical harm, or reports of various incidents were requested death of an employee, youth or other person(s) shall be ☒ ☐ ☐ and received. In review, SJSYTF incident maintained. Such written record shall be prepared by the reports are written and prepared as required staff and submitted to the facility manager by the end of by Title 15 minimum standards. the shift, unless additional time is necessary and authorized by the facility manager or designee. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO The Facility does not use force to collect COLLECT DNA SPECIMENS, SAMPLES, DNA. If minor refuses, he/she is returned to IMPRESSIONS Court. (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☐ ☐ ☒ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent ☐ ☐ ☒ correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be ☐ ☐ ☒ documented and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM D-700 A, B, I, Annual Review Education (a) School Programs Per Title 15, Section 1313 County Inspection The County Board of Education shall provide for the and Evaluation of Building and Grounds (d), administration and operation of juvenile court schools in the facility was annually evaluated on conjunction with the Chief Probation Officer, or designee August 10, 2023, and completed by John pursuant to applicable State laws. The school and facility Luis, Principal Stanislaus County OE. administrators shall develop and implement written policy and procedures to ensure communication and Educational services for the San Joaquin coordination between educators and probation staff. Secure Treatment Facility (SJCJH) are Culturally responsive and trauma-informed approaches provided by the San Joaquin Office of should be applied when providing instruction. Education Education (SJOE). staff should collaborate with the facility administrator to The school director does a great job in use technology to facilitate learning and ensure safe securing grants that not only benefit the technology practices. The facility administrator shall ☒ ☐ ☐ school department, but also provide request an annual review of each required element of the programing services to probation. For program by the Superintendent of Schools, and a report example, as part of the grant funded, Rising or review checklist on compliance, deficiencies, and Scholars Program Juvenile Hall works as a corrective action needed to achieve compliance with this partner agency with Delta Community section. Such a review, when conducted, cannot be College to provide the school Department delegated to the principal or any other staff of any with an Adjunct Counselor, an Academic juvenile court school site. The Superintendent of Schools Advisor, and two tutors. shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, In addition, there is a culinary program that the facility administrator or designee shall review each provides a culinary teacher and a mobile item with the Superintendent of Schools and shall take kitchen. All youth are allowed to work whatever corrective action is necessary to address each toward obtaining a Safe Serve Certification. deficiency and to fully protect the educational interests of all youth in the facility. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements D-700, Policy Statement The facility school program shall comply with the State D-700, Education (A) Annual Review Education Code and County Board of Education policies, In part, compliance was confirmed as part of all applicable federal education statutes and regulations the required annual, Title 15, Regulations, and provide for an annual evaluation of the educational Section 1313 County Inspection and program offerings. As stated in the 2009 California Evaluation of Building and Grounds Standards for the Teaching Profession, teachers shall evaluation that requires the Superintendent establish and maintain learning environments that are of Schools to ensure an annual evaluation of physically, emotionally, and intellectually safe. Youth the school program is conducted annually by shall be provided a rigorous, quality educational program a qualified outside agency or individual. that responds to the different learning styles and abilities of students and prepares them for high school graduation, The school program consists of 5 Fully career entry, and post-secondary education. ☒ ☐ ☐ Credentialed Teachers, 1 RSP Teacher, 1 Counselor, 3 CTE Teachers, 1 Tutor, and 1 Art Therapy Teacher BSCC staff interviewed education staff, Doug Silva, Court Schools Director. BSCC staff also interviewed youth detained at the facility. The facility classrooms were also physically inspected. The facility continues to use PBIS, a philosophy of teaching realistic and positive expectations through genuine interventions, outlying consequences and understanding. All youth shall be treated equally, and the education D-700, Education B-2 Youth in Juvenile program shall be free from discriminatory action. Staff Detention shall refer to transgender, intersex and gender- BSCC staff interviewed education staff, as nonconforming youth by their preferred name and well as youth detained at the facility. We gender. ☒ ☐ ☐ also physically inspected classrooms. As a result, BSCC staff found that the learning environment and the quality of educational programming are compliant with this regulation. (1) The course of study shall comply with the State D-700, Education C-3, a-c Education Code and include, but not be limited Youth in detention are afforded Common to, courses required for high school graduation. Core classroom instruction. ☒ ☐ ☐ The primary courses of study are Math, English, Science, Social Science, PE, Art, CTE College and Career Exploration. (2) Information and preparation for the High School D-700, Education C-3 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Youth shall be informed of post-secondary D-700 Education education and vocational opportunities. The Facility supports efforts by the San Joaquin Office of Education (SJOE) to assists current students and high school graduates with enrolling in online college courses at the San Joaquin Delta College. ☒ ☐ ☐ BSCC staff were impressed with the CTE truck and forklift simulator that will provide active training for operating machinery. Many SYTF youth are high school graduates and are housed on Unit 6 where there is an additional classroom designated for college instruction. (4) Administration of the High School Equivalency D-700, Education C-3, c Tests as approved by the California Department ☒ ☐ ☐ of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to D-700, Education D-10 youth who do not demonstrate sufficient Having two teachers per classroom and the progress towards grade level standards. ☒ ☐ ☐ class size being limited to 7-12 youth, students are afforded ample support toward achieving grade level standards. (6) The minimum school day shall be consistent with D-700, Education C-5, a and b State Education Code Requirements for juvenile D-700, E Excused absences court schools. The facility administrator, in The typical school day is Monday – Friday conjunction with education staff, must ensure ☒ ☐ ☐ 8:30 am-1:00 pm. that operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth D-700, (B) Education regardless of classification, housing, security BSCC staff interviewed youth housed at the status, disciplinary or separation status, facility, detention staff, and education including room confinement, except when ☒ ☐ ☐ services personnel to confirm compliance providing education poses an immediate threat with this regulation. to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) School Discipline D-700, Education D-1 (1) Positive behavior management will be implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative D-700, Education D-2 decisions made by probation staff that may Via Interviews with education services, affect the educational programming of students. ☒ ☐ ☐ BSCC staff found that SJSYTF detention staff effectively communicate administrative decisions that may affect educational programming. (3) Except as otherwise provided by the State D-700, Education D-4 Education Code, expulsion/suspension from If a school suspension occurs, it is typically a school shall be imposed only when other means one-day suspension. of correction fails to bring about proper conduct. School staff shall follow the appropriate due ☒ ☐ ☐ process safeguards as set forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with D-700, Education D-10 education staff will develop policies and In conjunction with the San Joaquin County procedures that address the rights of any student Juvenile Hall, the SJSYTF and SJOE meet who has continuing difficulty completing a compliance with this regulation. Education school day. ☒ ☐ ☐ services employ a Transition Specialist who is at the facility three times per week. The education services program employs a transitional specialist who are individually assigned to specific youth that need assistance with their learning plans. (d) Provisions for Special Populations D-700, Education F There is an RSP teacher who work with (1) State and federal laws and regulations shall be observed for all individuals with disabilities or youths’ Individualized Education Programs suspected disabilities. This includes but is not ☒ ☐ ☐ BSCC staff observed a reading intervention limited to child find, assessment, continuum of program that diagnoses and provides alternative placements, manifestation prescriptive learning to youth who need determination reviews, and implementation of supplemental instruction. Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall D-700, Education F be afforded an educational program that ☒ ☐ ☐ Per the annual education services evaluation, addresses their language needs pursuant to all applicable state and federal laws and regulations SJSYTF complies with this regulation. governing programs for EL students. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Educational Screening and Admission D-700, Education G (1) Youth shall be interviewed after admittance and ☒ ☐ ☐ Upon admittance, youth are referred to the a record maintained that documents a youth's Transition Specialist who screens youth and educational history, including but not limited to: initiates an Education Plan. (A) School progress/school history; ☒ ☐ ☐ D-700, Education G-1, a (B) Home Language Survey and the results of D-700, Education G-1, b ☒ ☐ ☐ the State Test used for English language proficiency; (C) Needs and services of special populations as D-700, Education G-1, c defined by the State Education Code, ☒ ☐ ☐ including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ D-700, Education G-1, d (2) Youth will be immediately enrolled in school. D-700, G-2 and 3 Educational staff shall conduct an assessment to The school department’s Transition determine the youth's general academic functioning levels to enable placement in core ☒ ☐ ☐ Specialist plays a key role in ensuring the curriculum courses. elements of this regulation are met. (3) After admission to the facility, a preliminary D-700, Education G-5 ☒ ☐ ☐ education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply D-700, G-6, 7 and 9 with the State Education Code and request the It is fortunate that the SJOE has a transition youth's records from his/her prior school(s), including, but not limited to, transcripts, specialist who ensures all records including Individual Education Program (IEP), 504 Plan, transcripts are received when the students ☒ ☐ ☐ state language assessment scores, immunization arrive at the facility. records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting D-700, Education H-1 The Transition Specialist ensures that student (1) The complete facility educational record of the youth shall be forwarded to the next educational records and transcripts are forwarded to the placement in accordance with the State appropriate school district in a timely Education Code. ☒ ☐ ☐ manner. We commend the effort as this is an integral step toward a successful transition back into the community. In addition, Education Services employ a Registrar to assist with ensuring ongoing compliance with this regulation. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The County Superintendent of Schools shall D-700, Education H-2 provide appropriate credit (full or partial) for course work completed while in juvenile court ☒ ☐ ☐ Education Services employ a Registrar to school in accordance with the State Education ensure ongoing compliance with this Code. regulation. (g) Transition and Re-Entry Planning The SJOE does a good job in providing a continuum of education services by (1) The Superintendent of Schools and the Chief providing the youth with local wrap around Probation Officer or designee, shall develop services. policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities The facility has the assistance of a Counselor from the SJOE that assists youth with (1) The school and facility administrator should, registration, orientation, and completion of whenever possible, collaborate with local post- ☒ ☐ ☐ the FAFSA for community college secondary education providers to facilitate enrollment. access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND D-500 Facility Activities EXERCISE. BSCC staff reviewed the facility’s Program, Recreation, and Exercise and Recreation policy and procedure, logs, and pertinent The facility administrator shall develop and implement documentation for the months of September, written policies and procedures for programs, ☒ ☐ ☐ October, and November 2023. recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms The facility’s policy and procedure are or their bed area. applicable to the elements of this regulation, as required. BSCC staff confirmed that detention staff are following policy accordingly. Juvenile facilities shall provide the opportunity for D-500, E-4, a, b, c programs, recreation, and exercise a minimum of three In review of activity logs and interviews with hours a day during the week and five hours a day each youth, SJSYTF follows compliance with the Saturday, Sunday or other non-school days, of which Title 15 minimum standards for this one hour shall be an outdoor activity, weather regulation. permitting. ☒ ☐ ☐ SJSYTF does well in ensuring that daily programming complies with the elements of this regulation. BSCC staff observed improvement in how programming is tracked and documented on the daily shift report. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A youth’s participation in programs, recreation, and D-500, E-10 exercise may be suspended only upon a written finding ☒ ☐ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall D-500, C-1 be posted in the living units. During the physical inspection of both ☒ ☐ ☐ facilities, BSCC observed program and recreation schedule calendars posted on the living units. There will be a written annual review of the programs, D-500, A-1 recreation, and exercise by the responsible agency to A letter dated January 30, 2023, was written ensure content offered is current, consistent, and by Deputy Chief Probation Officer, Shannon relevant to the population. Gonzales. The letter confirmed an annual ☒ ☐ ☐ review of the programs, recreation, and exercise was conducted. Further, that the content was found to be current, consistent, and relevant to the population being held at SJSYTF. (a) Programs. All youth shall be provided with the D-500, B-1, 2, 3 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best In review of program activity logs, practice interventions that are culturally relevant and interviews with youth housed at the facility, linguistically appropriate, or pro-social interventions detention staff, behavioral health staff, and and activities designed to reduce recidivism. These education service staff, compliance was programs should be based on the youth’s individual confirmed. ☒ ☐ ☐ needs as required by Sections 1355 and 1356. Such BSCC was impressed with the collaborative programs may be provided under the direction of the programming collaboration efforts that the Chief Probation Officer or the County Office of agency has with education services. Education and can be administered by county partners such as mental health agencies, community The Art program facilitated by education based organizations, faith-based organizations or services, provides learning and therapy Probation staff. through art expression. Programs may include but are not limited to: 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; D-500, B-4, a-r (2) Management of Stress and Trauma; (3) Anger Management; The programs offered at the facility are, but (4) Conflict Resolution; not limited to: (5) Juvenile Justice System; Aggression Replacement Training (ART); (6) Trauma-related interventions; Cognitive Behavior Groups (CBG); Seeking (7) Victim Awareness; Safety; Youth for Christ; Substance/Alcohol (8) Self-Improvement; Abuse Treatment and Education, Religious (9) Parenting Skills and support; Programming, Nutrition Education, ☒ ☐ ☐ (10) Tolerance and Diversity; HIV/Aids Education, and Dream Center (11) Healing Informed Approaches; Library. Art therapy, Rising Scholars (12) Interventions by Credible Messengers; Program, Culinary Arts, and CTE forklift (13) Gender Specific Programming; and truck simulation. (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the D-500, E-4, d opportunity for at least one hour of daily access to In review of daily programming activity logs unscheduled activities such as leisure reading, letter ☒ ☐ ☐ and interviews with youth, BSCC staff writing, and entertainment. Activities shall be determined that SJSYTF follows compliance supervised and include orientation and may include with this regulation. coaching of youth. (c) Exercise. All youth shall be provided with the D-500, E-4, c opportunity for at least one hour of large muscle In review of daily programming activity logs activity each day. ☒ ☐ ☐ and interviews with youth, BSCC staff determined that SJSYTF follows compliance with this regulation. The administrator/manager may suspend, for a period not D-500, E-10 to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM D-500, F-1 through 3 Religious Services The facility administrator shall provide access to In review of daily programming activity logs religious services and/or religious counseling at least and interviews with youth, BSCC once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ determined that SJSYTF follows compliance shall be allowed to participate in an activity outside of with the Title 15 minimum standards for this their room if he/she elects not to participate in religious regulation. programs. Religious programs shall provide for: (a) opportunity for religious services and practices; D-500, F-4 In review of daily programming activity logs ☒ ☐ ☐ and interviews with youth, SJSYTF follows compliance with the Title 15 minimum standards for this regulation. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) availability of clergy; and, ☒ ☐ ☐ D-500, F-5 (c) availability of religious diets. D-500, F-6 Per policy, the agency honors religious diets. ☒ ☐ ☐ The request for religious diets is made to medical staff. Medical staff informs the food service personnel of the religious diet request. 1373 WORK PROGRAM D-500, C-2, a-f The facility administrator shall develop policies and There is a work detail program. All youth procedures regarding the fair and consistent assignment participate; work detail assignments are fair of youth to work programs. Work assigned to a youth ☒ ☐ ☐ and consistent; and work assigned is shall be meaningful, constructive and related to meaningful, constructive, and related to vocational training or increasing a youth's sense of vocational training or increasing the youth’s responsibility. Work programs shall not be imposed as a sense of responsibility. disciplinary measure 1374 VISITING D-501 Visiting Policy Statement D-501, Procedure B-1 Regular Visits The facility administrator shall develop and implement D-501, Procedure B-2 Special Visits written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to BSCC staff reviewed visiting policy and receive visits by parents, guardians or persons standing procedure, visiting schedules, and logs for ☒ ☐ ☐ in loco parentis, and children of youth. Other family August, September, October 2023. We also members, such as grandparents and siblings, and interviewed youth and detention staff. Based supportive adults, may be allowed to visit with the on information received and interviews, approval of the facility administrator or designee, and in BSCC staff conclude that SJSYTF complies conjunction with the youth’s case plan or in the best with this regulation. interest of the youth. All visits shall occur at reasonable times, subject only to D-501 Visiting Policy Statement the limitations necessary to maintain order and security. D-501, Procedure A-1 through 5 Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, ☒ ☐ ☐ whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Opportunity for visitation shall be a minimum of two D-501 Visiting Policy Statement hours per week. Visits may be supervised, but D-501, Procedure K Supervision of Visits conversations shall not be monitored unless there is a security or safety need. Visits are scheduled in 30-minute increments up to 2 hours per week. BSCC staff reviewed visiting policy and ☒ ☐ ☐ procedure, visiting schedules, and interviewed youth and detention staff. Based on information received and the interviews, BSCC concluded that SJSYTF ensures youth have an opportunity to have visitation for a minimum of two hours per week. Provisions for special visits, in addition to the two-hour D-501, Procedure D Visiting Hours and minimum and/or outside of the regular visiting hours, Guidelines shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be SJSYTF follows compliance with the Title accommodated outside the provisions of this regulation. 15 minimum standards for this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an D-501, Procedure A-5 ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE D-500, G Correspondence The facility administrator shall develop and implement ☒ ☐ ☐ Staff and youth interviews and a review of written policies and procedures for correspondence policy and procedures revealed compliance which provide that: with this regulation. (a) there is no limitation on the volume of mail that youth D-500, G-1 ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; D-500, G-2 ☒ ☐ ☐ BSCC staff interviewed youth and detention staff to determine that SJSYTF follows compliance with this regulation. (c) youth may correspond confidentially with state and D-500, G-3 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described D-500, G-5 through 8 in (c), may be read by staff only when there is ☒ ☐ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1376 TELEPHONE ACCESS D-500, H Telephone Access The administrator of each juvenile facility shall develop The youth’s Probation Officer provides a list and implement written policies and procedures to of authorized numbers that youth may call. provide youth with access to telephone communications. Detention staff assist youth with ☒ ☐ ☐ communicating with the Probation Officer to add persons to the list of approved persons to be called. BSCC also interviewed youth to confirm compliance. 1377 ACCESS TO LEGAL SERVICES D-500, I Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ BSCC staff interviewed detention staff and procedures to ensure the right of youth to have access to interviewed youth housed at the facility. We the courts and legal services. Such access shall include: also reviewed policy and procedures. (a) access, upon request by the youth, to licensed D-500, I-1 Access to Legal Services attorneys and their authorized representatives; BSCC staff interviewed youth to determine ☒ ☐ ☐ that SJSYTF follows compliance with the Title 15 minimum standards for this regulation. (b) provision for confidential consultation with D-500, I-2 Access to Legal Services ☒ ☐ ☐ attorneys; and, (c) unlimited postage free, legal correspondence and D-500, I-3 Access to Legal Services ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE D-595 Behavior Management System Policy Statement The facility administrator shall develop and implement written policies and procedures for the discipline of D-603 Procedure A Youth Rights and Due youth that shall promote acceptable behavior; including Process the use of positive behavior interventions and supports. The facility has established rules outlined Discipline shall be imposed at the least restrictive level ☒ ☐ ☐ and supported by their Behavior which promotes the desired behavior and shall not Management System, which promotes and include corporal punishment, group punishment, incentivizes good behavior. Youth are aware physical or psychological degradation. Deprivation of of expectations through the positive behavior the following is not permitted: interventions and supports philosophy of PBIS. (a) bed and bedding; D-603 Procedure A-1, b Youth Rights and ☒ ☐ ☐ Due Process (b) daily shower, access to drinking fountain, toilet and D-603 Procedure A-1, c Youth Rights and personal hygiene items, and clean clothing; Due Process ☒ ☐ ☐ BSCC staff interviewed youth and detention staff, physically inspected the facility, randomly tested functionality of toilets, and drinking fountains to confirm compliance. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) full nutrition; D-603 Procedure A-1, a Youth Rights and ☒ ☐ ☐ Due Process (d) contact with parent or attorney; D-603 Procedure A-1, j Youth Rights and ☒ ☐ ☐ Due Process (e) exercise; D-603 Procedure A-1, e Youth Rights and ☒ ☐ ☐ Due Process (f) medical services and counseling; D-603 Procedure A-1, g and h ☒ ☐ ☐ BSCC staff interviewed medical services to assist in determining compliance. (g) religious services; D-603 Procedure A-1, i Youth Rights and Due Process ☒ ☐ ☐ BSCC staff interviewed youth and detention staff and reviewed documentation to determine compliance. (h) clean and sanitary living conditions; D-603 Procedure A-1, d Youth Rights and ☒ ☐ ☐ Due Process (i) the right to send and receive mail; D-603 Procedure A-1, k Youth Rights and Due Process ☒ ☐ ☐ BSCC staff interviewed youth and detention staff and reviewed documentation to determine compliance (j) education; and, D-603 Procedure A-1, f Youth Rights and Due Process ☒ ☐ ☐ BSCC staff interviewed youth, detention staff and education services staff to confirm compliance. (k) rehabilitative programming. D-603 Procedure A-1, l Youth Rights and Due Process BSCC staff interviewed youth housed at the ☒ ☐ ☐ facilities and the Juvenile Detention Facility Supervisors. Through our interviews and inspection of documentations, we were able to conclude that SJSYTF complies with this regulation. The facility administrator shall establish rules of conduct D-595 Behavior Management System and disciplinary penalties to guide the conduct of youth. During the physical inspection, BSCC staff Such rules and penalties shall include both major observed the facility rules posted on the violations and minor violations, be stated simply and ☒ ☐ ☐ housing unit walls. Youth also sign an affirmatively, and be made available to all youth. orientation acknowledgement during the Provision shall be made to provide accessible orientation process. information to youth with disabilities, limited English proficiency, or limited literacy. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS D-603, Procedure B Youth Rights and Due Process The facility administrator shall develop and implement written policies and procedures for the administration BSCC staff interviewed youth and detention of discipline which shall include, but not be limited to: staff reviewed over fifteen most recent incidents that occurred over the prior three ☒ ☐ ☐ months that documents proof of practice and use of appropriate disciplinary actions including both minor and major rule violations. (a) designation of personnel authorized to impose D-603, Procedure B Youth Rights and Due ☒ ☐ ☐ discipline for violation of rules; Process (b) prohibiting discipline to be delegated to any youth; D-595 Behavior Management System Policy ☒ ☐ ☐ Statement (c) definition of major and minor rule violations and D-599, Procedure E Institutional Rules their consequences, and due process requirements; Policy articulates that during the orientation process, the minor, moderate, and major rule ☒ ☐ ☐ violations, as well as sanctions and due process requirements, are explained to each youth. BSCC staff also interviewed youth and observed that the rules posted were available to youth to review. (d) trauma-informed approaches and positive behavior D-595 Behavior Management System Policy ☒ ☐ ☐ interventions; Statement (e) minor rule violations may be handled informally by D-595 Behavior Management System Policy counseling, advising the youth of expected conduct Statement imposing a minor consequence. Discipline shall be accompanied by written documentation and a Minor rule violations are described as Level policy of review and appeal to a supervisor; and, ☒ ☐ ☐ 1 violations and have appropriate minor sanctions. Staff make entries in the log or complete an incident report, depending on the circumstances of the incident. (f) major rule violations and the discipline process D-595 Behavior Management System Policy shall be documented and require the following: Statement Major rule violations are described as Level ☒ ☐ ☐ 2 or 3 violations and include appropriate sanctions. The rules and sanctions are provided to youth in the handbook and posted in the living units. (1) written notice of violation prior to a hearing; D-603, Procedure B-1 Procedure B Youth ☒ ☐ ☐ Rights and Due Process (2) accommodations provided to youth with D-603, Procedure B-2 Procedure B Youth disabilities, limited literacy, and English ☒ ☐ ☐ Rights and Due Process language learners; 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) hearing by a person who is not a party to the D-603, Procedure B-3 Procedure B Youth ☒ ☐ ☐ incident; Rights and Due Process (4) opportunity for the youth to be heard, present D-603, Procedure B-6 Procedure B Youth ☒ ☐ ☐ evidence and testimony; Rights and Due Process (5) provision for youth to be assisted by staff in the D-603, Procedure B-4 Procedure B Youth hearing process; ☒ ☐ ☐ Rights and Due Process (6) provision for administrative review. D-603, Procedure B-8 Procedure B Youth ☒ ☐ ☐ Rights and Due Process (g) violations that result in a removal from camp or D-603, Procedure C Procedure B Youth commitment program, but not a return to court, will Rights and Due Process ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE D-800 Health Care Services DISEASES. D-800 Communicable Diseases, P The health administrator/responsible physician, in cooperation with the facility administrator and the local ☒ ☐ ☐ health officer, shall develop written policies and procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) . D-800, N. Health Appraisals and AssessmentsD-800, D Intake Medical Screening Questionnaire D-800 Communicable Diseases – COVID- ☒ ☐ ☐ 19, 6 (b) A complete health appraisal will be conducted by Correctional Health Services staff on all youth within 96 hours (excluding holidays) on their admission into detention. (b) Identification of relevant symptoms; D-800, N. Health Appraisals and ☒ ☐ ☐ Assessments (c) Referral for medical evaluation; ☒ ☐ ☐ D-800 O. Authorization for Treatment (d) Treatment responsibilities during detention; ☒ ☐ ☐ D-800 O. Authorization for Treatment (e) Coordination with public and private community- D-800 O. Authorization for Treatment ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ D-800, P. Communicable Diseases (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ D-800, P. Communicable Diseases The policies and procedures shall be updated as D-800, B. Quality Management Program necessary to reflect communicable disease priorities identified by the local health officer and currently Per policy, the physician, and the facility recommended public health interventions. ☒ ☐ ☐ administrator, shall establish policies and procedures to assure the quality and adequacy of health care services are assessed every two years 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1433 REQUESTS FOR HEALTH CARE D-800, E. Access to Health Care, (6) SERVICES (EXCERPT) We observed blank medical call slips and The health administrator, in cooperation with the interviewed youth to determine that SJSYTF facility administrator, shall develop policy and ☒ ☐ ☐ follows compliance with the Title 15 procedures to establish a daily routine for youth to minimum standards for this regulation. convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE D-502, B. Clothing The youth’s personal clothing, undergarments and BSCC staff interviewed youth to determine footwear may be substituted for the institutional that SJSYTF follows compliance with the ☒ ☐ ☐ clothing and footwear specified in this regulation. The Title 15 minimum standards for this facility has the primary responsibility to provide regulation. clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily D-502, B. Clothing laundered, in good repair, and free of holes and tears. BSCC staff interviewed youth to determine ☒ ☐ ☐ that SJSYTF follows compliance with the Title 15 minimum standards for this regulation. (b) The standard issue of climatically suitable clothing ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ D-502, B. Clothing (2) Outer garments; ☒ ☐ ☐ D-502, B. Clothing (3) New non-disposable underwear which shall D-502, B. Clothing remain with the youth throughout their stay, and; Although BSCC staff confirmed compliance, we observed a supply of used and laundered undergarments. BSCC staff discussed that to maintain compliance, it is very important to ☒ ☐ ☐ ensure that all intake staff are aware that all youth being admitted to the facility shall receive new non-disposable underwear. This includes a youth who may have been released for a short period of time. The facility promptly discarded all used, stored underwear. (4) Undergarments, that are freshly laundered and D-502, B. Clothing free of stains, including tee shirts and bras. BSCC staff interviewed youth to determine ☒ ☐ ☐ that SJSYTF follows compliance with the Title 15 minimum standards for this regulation. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Clothing is laundered at the temperature required by D-502, A. General Guidelines local ordinances for the commercial laundries and D-502, B. Clothing dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ D-502, B Clothing, (7) 1482 CLOTHING EXCHANGE D-502, A. General Guidelines D-502, B. Clothing The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S D-502, H. Control of Vermin PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS D-502, C. Personal Care Items There shall be written policies and site-specific BSCC staff interviewed youth to determine procedures developed and implemented by the facility that SJSYTF follows compliance with this administrator for the availability of personal hygiene ☒ ☐ ☐ regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ D-502, C. Personal Care Items (b) Toothpaste; ☒ ☐ ☐ D-502, C. Personal Care Items (c) Soap; ☒ ☐ ☐ D-502, C. Personal Care Items (d) Comb; ☒ ☐ ☐ D-502, C. Personal Care Items (e) Shaving implements; ☒ ☐ ☐ D-502, C. Personal Care Items (f) Deodorant; ☒ ☐ ☐ D-502, C. Personal Care Items (g) Lotion; ☒ ☐ ☐ D-502, C. Personal Care Items (h) Shampoo; and, ☒ ☐ ☐ D-502, C. Personal Care Items (i) Post-shower conditioning hair products. ☒ ☐ ☐ D-502, C. Personal Care Items 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall not be required to share any personal care D-502, C. Personal Care Items items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. BSCC staff interviewed youth to determine Youth shall not share disposable razors. Double edged that SJSYTF follows compliance with this safety razors, electric razors, and other shaving regulation. ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE D-502, C. Personal Care Items There shall be written policies and site specific BSCC staff interviewed youths and detention procedures developed and implemented by the facility staff. We also reviewed multiple forms of administrator for showering/bathing and brushing of ☒ ☐ ☐ documentation to determine that SJSYTF teeth. Youth shall be permitted to shower/bathe up on follows compliance with this regulation. assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING D-502, D. Shaving Youth shall have access to a razor daily, unless their BSCC staff interviewed youths and detention appearance must be maintained for reasons of staff. We also reviewed multiple forms of identification in Court. All youth shall have equal ☒ ☐ ☐ documentation to determine that SJSYTF opportunity to shave face and body hair. The facility follows compliance with this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) D-502, E. Haircuts Hair care services shall be available in all juvenile BSCC staff interviewed youths and detention facilities. Youth shall receive hair care services ☒ ☐ ☐ staff. We also reviewed multiple forms of monthly. Equipment shall be cleaned and disinfected documentation to determine that SJSYTF after each haircut or procedure, by a method approved follows compliance with this regulation. by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE D-502, F. Bedding and Linens Clean laundered, suitable bedding and linens, in good BSCC staff interviewed youths and detention ☒ ☐ ☐ repair, shall be provided for each youth entering a living staff. We also reviewed multiple forms of area who is expected to remain overnight, shall include, documentation to determine that SJSYTF but not be limited to: follows compliance with this regulation. (a) One mattress or mattress-pillow combination which D-502, F. Bedding and Linens meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in D-502, F. Bedding and Linens ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ D-502, F. Bedding and Linens (d) One towel; and, ☒ ☐ ☐ D-502, F. Bedding and Linens (e) One blanket or more, up on request ☒ ☐ ☐ D-502, F. Bedding and Linens 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 74 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1501 BEDDING LINEN EXCHANGE D-502, F. Bedding and Linens The facility administrator shall develop and implement BSCC staff interviewed youths and detention site specific written policies and procedures for the staff. We also reviewed multiple forms of scheduled exchange of laundered bedding and linen ☒ ☐ ☐ documentation to determine that SJSYTF issued to each youth housed. Washable items such as follows compliance with this regulation. sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once D-502, F. Bedding and Linens ☒ ☐ ☐ a month. 1510 FACILITY SANITATION, SAFETY AND Bulletin D-1300, B-2 and D MAINTENANCE D-1300 I. Storage and Maintenance of Chemical Agents The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall BSCC staff interviewed youths and detention provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ staff. We also reviewed multiple forms of equipment, including restraint devices, and physical documentation to determine that SJSYTF plant maintenance and inspections to identify and follows compliance with this regulation. correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 75 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7531 San Joaquin SYTF Comprehensive Insp PRO 23- 24 - 76 - J453 JUV PRO-Eff. 01-01-2019 BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7531 FACILITY: San Joaquin Secure Youth Treatment Facility TYPE: Secure Youth RC: 25 Treatment Facility FIELD REPRESENTATIVE: Forrest Coleman DATE: December 8, 2023 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Each Room Size (L x W x H) FIXTURES* Unit Applicable # Total COMMENTS Room Type # or Square/Cubic Designation Standards Rooms RC RC T U W F S Beds Feet Booking Holding 1998 2 0 (3) (6) 71.25 square feet 1 1 1 There is a 5-foot bench which limits the RC. Holding 1998 1 0 (5) (5) 76.79 square feet There is a 5-foot bench which limits the RC. Safety 1998 1 0 (1) (1) 65 square feet 1 Restroom 1998 2 1 1 1 1 Court and Transportation There is 24 feet of bench space which limits the Holding Pre 1998 2 (5) (10) 81 square feet RC. This room is used for court staging. Safety Pre 1998 1 (1) (1) 92 square feet 1 Restroom Pre 1998 1 1 1 1 1 Unit #1 Currently using the dayroom for CTE programs Single Pre 1998 30 1 1 30 7 x 10 = 70 sq. ft. 1 1 1 Unless otherwise stated, ceiling height: 10 ft. Showers are in a separate area in the unit. Restroom Pre 1998 2 2 2 2 5 Washbasins each contain a drinking fountain. 29 x 19 = 841 sq. Dayroom Pre 1998 ft. 30 x 16 = 480 sq. Dayroom Pre 1998 Added space ft. 94 x 64 = 6016 Recreation Pre 1998 sq.ft. Note: At the time of inspection, this unit was unoccupied. Unit #3 (Dream Center Incentive Programming) Single Pre 1998 29 1 1 29 7 x 10 = 70 sq. ft. 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7531 San Joaquin SYTF LASE 23-24.docxE 23-24 - 1 - ROOMS EACH ROOM Each Room Size (L x W x H) FIXTURES* Unit Applicable # Total COMMENTS Room Type # or Square/Cubic Designation Standards Rooms RC RC T U W F S Beds Feet Showers are in a separate area in the unit. Restroom Pre 1998 2 2 2 2 5 Washbasins each contain a drinking fountain. 64 x 83 = 5312 Recreation Pre 1998 sq.ft. 64 x 20 = 1280 Small Rec Pre 1998 sq.ft. 29 x 29 = 841 sq. Dayroom Pre 1998 ft. 30 x 16 = 480 sq. Dayroom Pre 1998 Added space. ft. 94 x 64 = 6016 Courtyard Pre 1998 sq.ft. 48 x 10 = 480 sq. Gym Pre 1998 ft. Note: This unit was not occupied during the Inspection. At the time of inspection, the dayroom is being used as Dream Center incentive Program Unit #6 This unit houses high-risk Juvenile Hall detention youth and SYTF youth. 25 of the 30 rated beds are Secure Youth Treatment Facility rated beds Single 1998 30 1 1 30 71 square feet 1 1 1 Intake Unit, 8-foot ceiling height 54 x 30 = 1635 Dayroom 1998 1 1 1 2 5 There is a restroom and showers off dayroom. sq.ft. 35 x 20 = 7265 Classroom 1998 2 Allows for 20 students per classroom. sq.ft. 46 x 91 = 4273 Courtyard 1998 1 sq.ft. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7531 San Joaquin SYTF LASE 23-24.docxE 23-24 - 2 -