San Joaquin Probation (2023-2024 inspection cycle)

February 25, 2025 Steve Jackson, Chief Probation Officer San Joaquin County Probation Department 24 S. Hunter St. Ste 201 Stockton, CA 95202 2023-2024 TARGETED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SAN JOAQUIN COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Jackson: A Targeted Inspection of the San Joaquin County Probation Department has been completed. A pre-inspection briefing was held on Thursday, September 5, 2024, and the following facilities were inspected between Tuesday, October 22, 2024, and Wednesday, October 23, 2024: FACILITY NAME BSCC # FACILITY TYPE San Joaquin County Juvenile Hall 7529 JH San Joaquin County Secure Youth Treatment Facility 7531 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Procedures Checklist for detailed information. I would like to extend my gratitude to the San Joaquin County Probation management team for their cooperation and diligence compiling the large amounts of documentation BSCC staff requested for the inspection. An Exit Briefing with your staff was held on Wednesday, October 23, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. Please email me at ray.watson@bscc.ca.gov or call (916) 846-5986 if you have any questions. Steve Jackson Chief Probation Officer Page 2 Sincerely, RAY WATSON Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, San Joaquin County Juvenile Court* Chair, Juvenile Justice Commission, San Joaquin County* Chair, Board of Supervisors, San Joaquin County* County Administrator, San Joaquin County* Amanda Wilder, Deputy Chief Probation Officer, San Joaquin County* *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7529 San Joaquin Probation JH SYTF Targeted LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7529 FACILITY NAME: San Joaquin County Juvenile Hall (SJCJH) FACILITY TYPE: Juvenile Hall PERSON(S) INTERVIEWED: Steve Jackson, Chief Probation Officer; Emily Hammond, Assistant Chief Probation Officer; Amanda Wilder, Deputy Chief Probation Officer; Vera Bonpua, Assistant Deputy Chief Probation Officer; Ryan Arbini, Assistant Deputy Probation Officer; Darron Rhone, Facility Supervisor; Amanda Yocham, Chief MH Clinician; Doug Silva, Court Schools Director; Brooke Zuidema, Court School Teacher; Winifreda Guirit, RN, SJC Health Services; Male youth age 16; Male youth age 17; Female youth age 14 FIELD REPRESENTATIVE: Ray Watson DATE: October 22, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Policy: Bulletin D-400, B-1; D- 226 – Each juvenile facility shall: Scheduling (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its BSCC staff reviewed the agency’s programming, to provide for safety and security of youth Organization Chart, staffing rosters, and and staff, and meet established standards and weekly staff schedules to determine regulations; compliance with this regulation. An appointment and qualifications memo, dated October 3, 2024, was provided by the Chief Probation officer confirming all San Joaquin County detention staff have been hired in accordance with applicable laws and regulations. ☒ ☐ ☐ The facility operates with a minimum of four child supervision staff in each unit during the day and three child supervision staff during the evenings. At the time of inspection, there were a total of 65 youth detained in juvenile hall: 56 males and 9 females. The agency has enough staff to carry out the overall facility operations and its programming, while maintaining safety and security of the facility. (b) ensure that no required services shall be denied Policy: Bulletin D- 400, B-1 because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7529 San Joaquin Juvenile Hall Targeted PRO 23-24 Page 1 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to Policy: Bulletin D-400, B-2 ensure adequate supervision of all staff members; The facility was operating three Units at the ☒ ☐ ☐ time of inspection. Each Unit was staffed with a supervisor. (d) have a clearly identified person on duty at all times Policy: Bulletin D-400, B-3 who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Policy: Bulletin D-400, B-4 unit whenever there are youth in the living unit; BSCC staff interviewed youth housed in the ☒ ☐ ☐ facility to determine compliance with this regulation. (f) have sufficient food service personnel relative to the Policy: Bulletin D-400, B-5 (a-f) number and security of living units, including staff qualified and available to: plan menus meeting nutritional The agency has the following food service requirements of youth; provide kitchen supervision; direct personnel onsite to ensure youth meals are food preparation and servings; conduct related training ☒ ☐ ☐ served daily and meet nutritional standards. programs for culinary staff; and maintain necessary • 1 Lead Cook records; or, a facility may serve food that meets nutritional • 4 Line cooks standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Policy: Bulletin D-400, B-6 medical, dental, mental health, building maintenance, transportation, control room, facility security and other BSCC staff reviewed documentation and support staff for the efficient management of the facility, spoke with agency partners to determine and to ensure that youth supervision staff shall not be ☒ ☐ ☐ compliance with this regulation. The facility diverted from supervising youth; and, has adequate medical, mental health, and auxiliary staff to ensure youth supervision staff are not diverted from supervising youth. (h) assign sufficient youth supervision staff to provide Policy: Bulletin D-400, B-7 continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy: Bulletin D-400, B-8 (a-i) (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☒ ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their Policy: Bulletin D-400, B-8 (a-ii) room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☒ ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff Policy: Bulletin D-400, C-3 and 4; D-2 through members on duty at all times, regardless of the 4 number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy: Bulletin D-400, B-8 (a-iii) duty who is the same gender as youth housed in the facility. ☒ ☐ ☐ Staffing rosters indicate the agency has sufficient female staffing on each shift. (E) personnel with primary responsibility for other Policy: Bulletin D-400, B-8; (a-v) duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. 7529 San Joaquin Juvenile Hall Targeted PRO 23-24 Page 2 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Special Purpose Juvenile Halls San Joaquin County Juvenile Hall is not a (A) during hours that youth are awake, one wide- Special Purpose Juvenile Hall. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps San Joaquin County Juvenile Hall is not a (A) during the hours that youth are awake, one Camp. wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7529 San Joaquin Juvenile Hall Targeted PRO 23-24 Page 3 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Policy: Bulletin D-1301, A-2 Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual BSCC staff reviewed safety checks for the first observation of youth at a minimum of every 15 minutes, weeks of June, July, and August 2024. We at random or varied intervals during hours when youth also spoke to the youth and staff in each are asleep or when youth are in their rooms, confined in housing unit to confirm compliance with this holding cells or confined to their bed in a dormitory. regulation. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system San Joaquin County detention staff utilizes the designed to detect overt, aggressive or assaultive Guardian RFID system to document and audit behavior and to summon aid in emergencies. All safety safety checks. If a youth is placed in intake for checks shall be documented with the actual time the observation, safety checks are completed check is completed. using handwritten logs Juvenile Detention Facility Supervisors ☒ ☐ ☐ (JDFS) are responsible for completing weekly safety check audits. JDFS staff will follow up and counsel with line staff when late or missing checks are discovered. During review of the facility’s safety check documentation, it was noted on several occasions that safety check logs appeared to show late or missing checks. After further inquiry, including video review, BSCC staff determined safety checks were being completed and that on occasion facility staff failed to use the Guardian RFID system correctly. 1354.5 ROOM CONFINEMENT Policy: D-600 Room Confinement (a) The facility administrator shall develop and implement written policies and procedures addressing BSCC staff reviewed the agency’s policies the confinement of youth in their room that are and procedures as well as other consistent with Welfare and Institutions Code Section ☒ ☐ ☐ documentation related to room confinement. 208.3. The placement of a youth in room confinement We also reviewed the 10 most recent shall be accomplished in accordance with the following incidents involving youth being placed in room guidelines: confinement. (1) Room confinement shall not be used before Policy: D-600; A-5 - Room Confinement other, less restrictive, options have been attempted and exhausted, unless attempting those options The agency’s policy indicates all incidents of ☒ ☐ ☐ poses a threat to the safety or security of any youth room confinement must be authorized by the or staff. Duty Officer. (2) Room confinement shall not be used for the Policy: D-600, Policy Statement- Room purposes of punishment, coercion, convenience, or Confinement ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy: D-600, Policy Statement- Room that it compromises the mental and physical health Confinement ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy: D-600, Policy Statement- Room confinement. After the youth has been held in room Confinement confinement for a period of four hours, staff shall do one or more of the following: ☒ ☐ ☐ In each incident of room confinement reviewed by BSCC staff, youth were not held in room confinement for more than four hours. Policy: D-600, D-2- Room Confinement (1) Return the youth to general population. ☒ ☐ ☐ Policy: D-600, D-4, c and d- Room (2) Consult with mental health or medical staff. ☒ ☐ ☐ Confinement 7529 San Joaquin Juvenile Hall Targeted PRO 23-24 Page 4 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Develop an individualized plan that includes the Policy: D-600, D-4, e and f- Room goals and objectives to be met in order to reintegrate Confinement ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy: D-600, D-5; D-4, (g) - Room four hours, staff shall do each of the following: Confinement (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy: D-600, D-5- Room Confinement the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy: D-600, D-6- Room Confinement facility superintendent or his or her designee every four hours thereafter. The agency’s policy indicates all incidents of ☒ ☐ ☐ room confinement, including any extensions, must be authorized by the Duty Officer. (5) This section is not intended to limit the use of Policy: D-600, D-5 and 7- Room Confinement single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☐ ☐ ☒ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☐ ☐ ☒ protections to youth. (8) This section does not apply during an Policy: D-600, A-9- Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy: D-600, A-10- Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE Policy: D-602 - Juvenile Detention Force The facility administrator, in cooperation with the Options (UF) responsible physician, shall develop and implement written policies and procedures for the use of force, The agency provided BSCC staff with the 10 which may include chemical agents. Force shall never most recent Use of Force (UOF) incident ☒ ☐ ☐ be applied as punishment, discipline, retaliation or reports. We also reviewed the agency’s treatment. policies and procedures related to UOF. (a) At a minimum, each facility shall develop policies and procedures which: 7529 San Joaquin Juvenile Hall Targeted PRO 23-24 Page 5 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) restricts the use of force to that which is deemed Policy: D-602, GP A-1 through 7; C - reasonable and necessary, as defined in Section 1302 Reasonableness in Use of Force options to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Policy: D-602, Procedures A, B, C - Physical both physical and non-physical options and define and Non-Physical Juvenile Detention Force when those force options are appropriate. Options ☒ ☐ ☐ The agency’s policies and procedures detail the force options available to staff. Staff are also trained in both physical and non-physical force options. (3) describe force options or techniques that are Policy: D-602, Procedure C-1, b expressly prohibited by the facility. ☒ ☐ ☐ (4) describe the requirements of staff to report any Policy: D-602, D - Duty to Intervene inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy: D-602, Procedure F - Documenting includes time period and procedure for documenting Physical Intervention Options; Procedure H - and reporting the use of force, including reporting Tracking and Reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Policy: D-602, Procedure G - Use of Force investigating unreasonable use of force. ☒ ☐ ☐ Review Committee (7) define the role, notification, and follow-up Policy: D-602, Procedure C-1, h; Procedure procedures required after use of force incidents for C-1, I; Procedure F-10 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant Policy: D-602, Procedure C-1, g, vi youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy: D-602, Procedure C-4, a-i - Chemical option shall include policies and procedures that: Agents (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and BSCC staff reviewed the agency’s policies ☒ ☐ ☐ the approved method of deployment for those and procedures and spoke with the youth chemical agents. housed in the facility to confirm compliance with this regulation. (2) mandate that chemical agents only be used when Policy: D-602, Procedure C-4, a-iii there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy: D-602, Procedure C-4, b - timelines for decontamination from chemical agents. Decontamination and Aftercare This shall include that youth who have been exposed to chemical agents shall not be left unattended until BSCC staff reviewed UOF documentation and that youth is fully decontaminated or is no longer spoke with youth and staff in the facility to suffering the effects of the chemical agent. ☒ ☐ ☐ determine compliance with this regulation. BSCC staff provided technical assistance to the agency to ensure they are documenting that all surfaces exposed to OC spray have been decontaminated. 7529 San Joaquin Juvenile Hall Targeted PRO 23-24 Page 6 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) define the role, notification, and follow-up Policy: D-602, Procedure C-1, h; Procedure procedures required after use of force incidents C-1, I; Procedure F-10 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of Policy: D-602, Procedure F; use of chemical agents, including the reasons for Procedure C-4,b; Procedure D which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Policy: D-227 -Training for Juvenile Detention require that agencies provide initial and regular training Officers; D-602, Procedure C-1, g-i through vii in use of force and chemical agents when appropriate that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy: D-602, Procedure C-4, a-ii application. ☒ ☐ ☐ (3) signs or symptoms that should result in Policy: D-602, Procedure C-1, h immediate referral to medical or behavioral health. ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Policy: D-602, Procedure C-1, c-i, ii, iii Use of Force. ☒ ☐ ☐ (5) physical training force options that may require Policy: D-227 -Training for Juvenile Detention the use of perishable skills. ☒ ☐ ☐ Officers (6) timelines the facility uses to define regular Policy: D-227 -Training for Juvenile Detention training. ☒ ☐ ☐ Officers 1361 GRIEVANCE PROCEDURE Policy: D-606 -Youth Grievances Policy The facility administrator shall develop and implement Statement written policies and procedures whereby any youth may appeal and have resolved grievances relating to any The agency had 241 grievances filed by youth condition of confinement, including but not limited to from January 2024 to the date of inspection. health care services, classification decisions, program BSCC staff reviewed a sample of JH participation, telephone, mail or visiting procedures, ☒ ☐ ☐ grievances for the months of June, July, and food, clothing, bedding, mistreatment, harassment or August 2024. The agency employs youth violations of the nondiscrimination policy. There shall be advocates who ensure grievances are no time limit on filing grievances. Policies and handled in a timely manner. procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Policy: D-606, Procedure A-3 and 4 grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ BSCC staff observed grievance forms in each living unit which were accessible to youth. (b) the youth shall have the option to confidentially file Policy: D-606, Procedure B-2 the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy: D-606, Procedure A-7 staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Policy: D-606, Procedure B-13 grievances within three (3) business days, grievances that relate to health and safety issues must be ☒ ☐ ☐ All grievances were responded to within three addressed immediately; business days. (1) The youth may elect to be present to explain Policy: D-606, Procedure B-14 his/her version of the grievance to a person not directly involved in the circumstances which led to ☒ ☐ ☐ the grievance. (2) Provision for a staff representative approved by Policy: D-606, Procedure B-15 the facility administrator to assist the youth. ☒ ☐ ☐ 7529 San Joaquin Juvenile Hall Targeted PRO 23-24 Page 7 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provision for a written response to the grievance Policy: D-606, Procedure B-22 and 23 which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Policy: D-606, Procedure B-16 and 17 grievance shall be heard by a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance; (g) resolution of the grievance must occur within ten (10) Policy: D-606, Procedure B-19 business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; ☒ ☐ ☐ All grievances reviewed by BSCC staff were and, resolved within 10 business days. (h) the policy shall provide multiple internal and external Policy: D-606, Procedure B-9 - methods to report sexual abuse and sexual harassment. Facility Administrator only; D-665 PREA ☒ ☐ ☐ Policy Youth Handbook Whether or not associated with a grievance, concerns Policy: D-606, Procedure B-20 and 21 of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND Policy: D-500 - Facility Activities EXERCISE. The facility administrator shall develop and implement BSCC staff reviewed the agency’s policies written policies and procedures for programs, and procedures for programs, recreation, and ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to exercise. We also interviewed youth and staff minimize the amount of time youth are in their rooms or to ensure compliance with this regulation. their bed area. Juvenile facilities shall provide the opportunity for Policy: D-500, E-4, a, b, c programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy: D-500, E-10 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy: D-500, C-1 be posted in the living units. ☒ ☐ ☐ There will be a written annual review of the programs, Policy: D-500, A-1 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and A memo was provided by Deputy Chief relevant to the population. Probation Officer Amanda Wilder confirming ☒ ☐ ☐ that an annual review of the facility’s programs, recreation, and exercise is conducted by Administration. 7529 San Joaquin Juvenile Hall Targeted PRO 23-24 Page 8 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Policy: D-500, B-1, 2, 3; B-4, a-r opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, After reviewing the facility’s program evidence-based, best practice interventions that are schedules and activity logs, it was determined culturally relevant and linguistically appropriate, or pro- the agency has sufficient programs that are social interventions and activities designed to reduce relevant to the youth housed in the facility. recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 The programs include, but are not limited to: and 1356. Such programs may be provided under the • Cognitive Behavioral Training direction of the Chief Probation Officer or the County • Aggression Replacement Training Office of Education and can be administered by county • Seeking Safety partners such as mental health agencies, community • Career Technical Education (CTE) based organizations, faith-based organizations or • Art Therapy Probation staff. • Dream Center Programs may include but are not limited to: (1) Cognitive Behavior Interventions; The agency offers a multitude of programming (2) Management of Stress and Trauma; ☒ ☐ ☐ facilitated by probation staff and community- (3) Anger Management; based organizations. (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Policy: D-500, E-4, d for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and This regulation was confirmed by reviewing ☒ ☐ ☐ entertainment. Activities shall be supervised and include daily logs and interviewing youth housed in orientation and may include coaching of youth. the facility. (c) Exercise. All youth shall be provided with the Policy: D-500, E-4, c opportunity for at least one hour of large muscle activity each day. BSCC staff reviewed daily logs and ☒ ☐ ☐ interviewed youth to confirm youth are offered at least one hour of large muscle activity each day. The administrator/manager may suspend, for a period Policy: D-500, E-10 not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7529 San Joaquin Juvenile Hall Targeted PRO 23-24 Page 9 of 9 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7531 FACILITY NAME: San Joaquin County Secure Youth Treatment Facility FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Steve Jackson, Chief Probation Officer; Emily Hammond, Assistant Chief Probation Officer; Amanda Wilder, Deputy Chief Probation Officer; Vera Bonpua, Assistant Deputy Chief Probation Officer; Ryan Arbini, Assistant Deputy Probation Officer; Darron Rhone, Facility Supervisor; Amanda Yocham, Chief MH Clinician; Doug Silva, Court Schools Director; Brooke Zuidema, Court School Teacher; Winifreda Guirit, RN, SJC Health Services; Male youth age 16; Male youth age 17; Female youth age 14 FIELD REPRESENTATIVE: Ray Watson DATE: October 23, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Policy: Bulletin D-400, B-1; D- 226 – Each juvenile facility shall: Scheduling (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its BSCC staff reviewed the agency’s programming, to provide for safety and security of youth Organization Chart, staffing rosters, and and staff, and meet established standards and weekly staff schedules to determine regulations; compliance with this regulation. An appointment and qualifications memo, dated October 3, 2024, was provided by the Chief Probation officer confirming all San Joaquin County detention staff have been hired in accordance with applicable laws and regulations. ☒ ☐ ☐ The facility operates with a minimum of four child supervision staff in each unit during the day and three child supervision staff during the evenings. At the time of inspection, there were a total of 10 youth detained in SYTF. All 10 were males. The agency has enough staff to carry out the overall facility operations and its programming, while maintaining safety and security of the facility. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy: Bulletin D-400, B-2 ensure adequate supervision of all staff members; The facility was operating three Units at the ☒ ☐ ☐ time of inspection. Each Unit was staffed with a supervisor. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7531 San Joaquin Secure Youth Treatment Facility Targeted PRO 23-24 Page 1 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times Policy: Bulletin D-400, B-3 who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Policy: Bulletin D-400, B-4 unit whenever there are youth in the living unit; BSCC staff interviewed youth housed in the ☒ ☐ ☐ facility to determine compliance with this regulation. (f) have sufficient food service personnel relative to the Policy: Bulletin D-400, B-5 (a-f) number and security of living units, including staff qualified and available to: plan menus meeting nutritional The agency has the following food service requirements of youth; provide kitchen supervision; direct personnel onsite to ensure youth meals are food preparation and servings; conduct related training ☒ ☐ ☐ served daily and meet nutritional standards. programs for culinary staff; and maintain necessary • 1 Lead Cook records; or, a facility may serve food that meets nutritional • 4 Line cooks standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Policy: Bulletin D-400, B-6 medical, dental, mental health, building maintenance, transportation, control room, facility security and other BSCC staff reviewed documentation and support staff for the efficient management of the facility, interviewed agency partners to determine and to ensure that youth supervision staff shall not be ☒ ☐ ☐ compliance with this regulation. The facility diverted from supervising youth; and, has adequate medical, mental health, and auxiliary staff to ensure youth supervision staff are not diverted from supervising youth. (h) assign sufficient youth supervision staff to provide Policy: Bulletin D-400, B-7 continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy: Bulletin D-400, B-8 (a-i) (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☒ ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their Policy: Bulletin D-400, B-8 (a-ii) room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☒ ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff Policy: Bulletin D-400, C-3 and 4; D-2 through members on duty at all times, regardless of the 4 number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy: Bulletin D-400, B-8 (a-iii) duty who is the same gender as youth housed in the facility. ☒ ☐ ☐ Staffing rosters indicate the agency has sufficient female staffing on each shift. (E) personnel with primary responsibility for other Policy: Bulletin D-400, B-8; (a-v) duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls San Joaquin County Secure Youth Treatment (A) during hours that youth are awake, one wide- Facility is not a Special Purpose Juvenile Hall. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; 7531 San Joaquin Secure Youth Treatment Facility Targeted PRO 23-24 Page 2 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps San Joaquin County Secure Youth Treatment (A) during the hours that youth are awake, one Facility is not a Camp. wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7531 San Joaquin Secure Youth Treatment Facility Targeted PRO 23-24 Page 3 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Policy: Bulletin D-1301, A-2 Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual BSCC staff reviewed safety checks for the first observation of youth at a minimum of every 15 minutes, weeks of June, July, and August 2024. We at random or varied intervals during hours when youth also spoke to the youth and staff in each are asleep or when youth are in their rooms, confined in housing unit to confirm compliance with this holding cells or confined to their bed in a dormitory. regulation. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system San Joaquin County detention staff utilizes the designed to detect overt, aggressive or assaultive Guardian RFID system to document and audit behavior and to summon aid in emergencies. All safety safety checks. If a youth is placed in intake for checks shall be documented with the actual time the observation, safety checks are completed check is completed. using handwritten logs. Juvenile Detention Facility Supervisors ☒ ☐ ☐ (JDFS) are responsible for completing weekly safety check audits. JDFS staff will follow up and counsel with line staff when late or missing checks are discovered. During review of the facility’s safety check documentation, it was noted on several occasions that safety check logs appeared to show late or missing checks. After further inquiry, including video review, BSCC staff determined safety checks were being completed and that on occasion facility staff failed to use the Guardian RFID system correctly. 1354.5 ROOM CONFINEMENT Policy: D-600 Room Confinement (a) The facility administrator shall develop and implement written policies and procedures addressing BSCC staff reviewed the agency’s policies the confinement of youth in their room that are and procedures as well as other consistent with Welfare and Institutions Code Section ☒ ☐ ☐ documentation related to room confinement. 208.3. The placement of a youth in room confinement We also reviewed the five most recent shall be accomplished in accordance with the following incidents involving SYTF youth being placed guidelines: in room confinement. (1) Room confinement shall not be used before Policy: D-600; A-5 - Room Confinement other, less restrictive, options have been attempted and exhausted, unless attempting those options The agency’s policy indicates all incidents of ☒ ☐ ☐ poses a threat to the safety or security of any youth room confinement must be authorized by the or staff. Duty Officer. (2) Room confinement shall not be used for the Policy: D-600, Policy Statement- Room purposes of punishment, coercion, convenience, or Confinement ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy: D-600, Policy Statement- Room that it compromises the mental and physical health Confinement ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy: D-600, Policy Statement- Room confinement. After the youth has been held in room Confinement confinement for a period of four hours, staff shall do one or more of the following: ☒ ☐ ☐ In each incident of room confinement reviewed by BSCC staff, youth were not held in room confinement for more than four hours. (1) Return the youth to general population. Policy: D-600, D-2- Room Confinement ☒ ☐ ☐ Policy: D-600, D-4, c and d- Room (2) Consult with mental health or medical staff. ☒ ☐ ☐ Confinement 7531 San Joaquin Secure Youth Treatment Facility Targeted PRO 23-24 Page 4 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Develop an individualized plan that includes the Policy: D-600, D-4, e and f- Room goals and objectives to be met in order to reintegrate Confinement ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy: D-600, D-5; D-4, (g) - Room four hours, staff shall do each of the following: Confinement (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy: D-600, D-5- Room Confinement the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy: D-600, D-6- Room Confinement facility superintendent or his or her designee every four hours thereafter. The agency’s policy indicates all incidents of ☒ ☐ ☐ room confinement, including any extensions, must be authorized by the Duty Officer. (5) This section is not intended to limit the use of Policy: D-600, D-5 and 7- Room Confinement single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☐ ☐ ☒ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☐ ☐ ☒ protections to youth. (8) This section does not apply during an Policy: D-600, A-9- Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy: D-600, A-10- Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE Policy: D-602 - Juvenile Detention Force The facility administrator, in cooperation with the Options (UF) responsible physician, shall develop and implement written policies and procedures for the use of force, The agency provided BSCC staff with the five which may include chemical agents. Force shall never most recent SYTF Use of Force (UOF) ☒ ☐ ☐ be applied as punishment, discipline, retaliation or incident reports. We also reviewed the treatment. agency’s policies and procedures related to (a) At a minimum, each facility shall develop policies and UOF. procedures which: 7531 San Joaquin Secure Youth Treatment Facility Targeted PRO 23-24 Page 5 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) restricts the use of force to that which is deemed Policy: D-602, GP A-1 through 7; C - reasonable and necessary, as defined in Section 1302 Reasonableness in Use of Force options to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Policy: D-602, Procedures A, B, C - Physical both physical and non-physical options and define and Non-Physical Juvenile Detention Force when those force options are appropriate. Options ☒ ☐ ☐ The agency’s policies and procedures detail the force options available to staff. Staff are trained in both physical and non-physical force options. (3) describe force options or techniques that are Policy: D-602, Procedure C-1, b expressly prohibited by the facility. ☒ ☐ ☐ (4) describe the requirements of staff to report any Policy: D-602, D - Duty to Intervene inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy: D-602, Procedure F - Documenting includes time period and procedure for documenting Physical Intervention Options; Procedure H - and reporting the use of force, including reporting Tracking and Reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Policy: D-602, Procedure G - Use of Force investigating unreasonable use of force. ☒ ☐ ☐ Review Committee (7) define the role, notification, and follow-up Policy: D-602, Procedure C-1, h; Procedure procedures required after use of force incidents for C-1, I; Procedure F-10 medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant Policy: D-602, Procedure C-1, g, vi youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy: D-602, Procedure C-4, a-i - Chemical option shall include policies and procedures that: Agents (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and BSCC staff reviewed the agency’s policies ☒ ☐ ☐ the approved method of deployment for those and procedures and interviewed youth chemical agents. housed in the facility to confirm compliance with this regulation. (2) mandate that chemical agents only be used when Policy: D-602, Procedure C-4, a-iii there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy: D-602, Procedure C-4, b - timelines for decontamination from chemical agents. Decontamination and Aftercare This shall include that youth who have been exposed to chemical agents shall not be left unattended until BSCC staff reviewed UOF documentation and that youth is fully decontaminated or is no longer interviewed youth and staff in the facility to suffering the effects of the chemical agent. ☒ ☐ ☐ determine compliance with this regulation. BSCC staff provided technical assistance to the agency to ensure they are documenting that all surfaces exposed to OC spray have been decontaminated. 7531 San Joaquin Secure Youth Treatment Facility Targeted PRO 23-24 Page 6 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) define the role, notification, and follow-up Policy: D-602, Procedure C-1, h; Procedure procedures required after use of force incidents C-1, I; Procedure F-10 involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of Policy: D-602, Procedure F; use of chemical agents, including the reasons for Procedure C-4,b; Procedure D which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Policy: D-227 -Training for Juvenile Detention require that agencies provide initial and regular training Officers; D-602, Procedure C-1, g-i through vii in use of force and chemical agents when appropriate that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy: D-602, Procedure C-4, a-ii application. ☒ ☐ ☐ (3) signs or symptoms that should result in Policy: D-602, Procedure C-1, h immediate referral to medical or behavioral health. ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Policy: D-602, Procedure C-1, c-i, ii, iii Use of Force. ☒ ☐ ☐ (5) physical training force options that may require Policy: D-227 -Training for Juvenile Detention the use of perishable skills. ☒ ☐ ☐ Officers (6) timelines the facility uses to define regular Policy: D-227 -Training for Juvenile Detention training. ☒ ☐ ☐ Officers 1361 GRIEVANCE PROCEDURE Policy: D-606 -Youth Grievances Policy The facility administrator shall develop and implement Statement written policies and procedures whereby any youth may appeal and have resolved grievances relating to any The agency had 241 grievances filed by youth condition of confinement, including but not limited to from January 2024 to the date of inspection. health care services, classification decisions, program BSCC staff reviewed a sample of SYTF participation, telephone, mail or visiting procedures, ☒ ☐ ☐ grievances for the months of June, July, and food, clothing, bedding, mistreatment, harassment or August 2024. The agency employs youth violations of the nondiscrimination policy. There shall be advocates who ensure grievances are no time limit on filing grievances. Policies and handled in a timely manner. procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Policy: D-606, Procedure A-3 and 4 grievance, which includes provisions for the youth to have free access to the form; ☒ ☐ ☐ BSCC staff observed grievance forms in each living unit which were accessible to youth. (b) the youth shall have the option to confidentially file Policy: D-606, Procedure B-2 the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy: D-606, Procedure A-7 staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Policy: D-606, Procedure B-13 grievances within three (3) business days, grievances that relate to health and safety issues must be ☒ ☐ ☐ All grievances were responded to within three addressed immediately; business days. (1) The youth may elect to be present to explain Policy: D-606, Procedure B-14 his/her version of the grievance to a person not directly involved in the circumstances which led to ☒ ☐ ☐ the grievance. (2) Provision for a staff representative approved by Policy: D-606, Procedure B-15 the facility administrator to assist the youth. ☒ ☐ ☐ 7531 San Joaquin Secure Youth Treatment Facility Targeted PRO 23-24 Page 7 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) provision for a written response to the grievance Policy: D-606, Procedure B-22 and 23 which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Policy: D-606, Procedure B-16 and 17 grievance shall be heard by a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance; (g) resolution of the grievance must occur within ten (10) Policy: D-606, Procedure B-19 business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; ☒ ☐ ☐ All grievances reviewed by BSCC staff were and, resolved within 10 business days. (h) the policy shall provide multiple internal and external Policy: D-606, Procedure B-9 - methods to report sexual abuse and sexual harassment. Facility Administrator only; D-665 PREA ☒ ☐ ☐ Policy Youth Handbook Whether or not associated with a grievance, concerns Policy: D-606, Procedure B-20 and 21 of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND Policy: D-500 - Facility Activities EXERCISE. The facility administrator shall develop and implement BSCC staff reviewed the agency’s policies written policies and procedures for programs, and procedures for programs, recreation, and ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to exercise. We also interviewed youth and staff minimize the amount of time youth are in their rooms or to ensure compliance with this regulation. their bed area. Juvenile facilities shall provide the opportunity for Policy: D-500, E-4, a, b, c programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy: D-500, E-10 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy: D-500, C-1 be posted in the living units. ☒ ☐ ☐ There will be a written annual review of the programs, Policy: D-500, A-1 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and A memo was provided by Deputy Chief relevant to the population. Probation Officer Amanda Wilder confirming ☒ ☐ ☐ that an annual review of the facility’s programs, recreation, and exercise is conducted by Administration. 7531 San Joaquin Secure Youth Treatment Facility Targeted PRO 23-24 Page 8 of 9 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Policy: D-500, B-1, 2, 3; B-4, a-r opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, After reviewing the facility’s program evidence-based, best practice interventions that are schedules and activity logs, it was determined culturally relevant and linguistically appropriate, or pro- the agency has sufficient programs that are social interventions and activities designed to reduce relevant to the youth housed in the facility. recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 The programs include, but are not limited to: and 1356. Such programs may be provided under the • Cognitive Behavioral Training direction of the Chief Probation Officer or the County • Aggression Replacement Training Office of Education and can be administered by county • Seeking Safety partners such as mental health agencies, community • Career Technical Education (CTE) based organizations, faith-based organizations or • Art Therapy Probation staff. • Dream Center Programs may include but are not limited to: (1) Cognitive Behavior Interventions; The agency offers a multitude of programming (2) Management of Stress and Trauma; ☒ ☐ ☐ facilitated by probation staff and community- (3) Anger Management; based organizations. (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Policy: D-500, E-4, d for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and This regulation was confirmed by reviewing ☒ ☐ ☐ entertainment. Activities shall be supervised and include daily logs and interviewing youth housed in orientation and may include coaching of youth. the facility. (c) Exercise. All youth shall be provided with the Policy: D-500, E-4, c opportunity for at least one hour of large muscle activity each day. BSCC staff reviewed daily logs and ☒ ☐ ☐ interviewed young people to confirm youth are offered at least one hour of large muscle activity each day. The administrator/manager may suspend, for a period Policy: D-500, E-10 not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7531 San Joaquin Secure Youth Treatment Facility Targeted PRO 23-24 Page 9 of 9 A453 JUV Targeted PRO eff. 1/2024