San Luis Obispo PRB (2025-2026 inspection cycle)

July 3, 2025 Robert Reyes, Chief Probation Officer San Luis Obispo County Probation Department 1730 Bishop Street San Luis Obispo, CA 93401 2025-2026 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SAN LUIS OBISPO COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Reyes: The 2025-2026 Comprehensive Inspection of the San Luis Obispo County Probation Department has been completed. A pre-inspection briefing was held on Wednesday, February 26, 2025, and the following facilities were inspected between Monday, June 23, 2025, and Wednesday, June 25, 2025: FACILITY NAME BSCC # FACILITY TYPE San Luis Obispo Juvenile Hall 7539 JH San Luis Obispo Coastal Valley Academy 7540 CAMP San Luis Obispo Secure Youth Treatment 7541 SYTF Facility – Coastal Valley Academy San Luis Obispo Secure Youth Treatment 7543 SYTF Facility – Juvenile Hall These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition to the inspection(s) by the Board of State and Community Corrections (BSCC), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. On the contrary, we found policy, operations, documentation, and programming to be outstanding for your youth population. Your Administrative and on-site facility staff understand the needs of your Robert Reyes Chief Probation Officer Page 2 population and are responsive to providing the most efficient and appropriate opportunities for youth. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation and Living Area Space Evaluation attachments for information related to Rated Capacity. Please keep us posted on the progress for modifications and upgrades being completed around the facility. An Exit Briefing with your staff was held on Wednesday, July 23, 2025; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, ELIZABETH GONG Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, San Luis Obispo County Juvenile Court* Chair, Juvenile Justice Commission, San Luis Obispo County* Chair, Board of Supervisors, San Luis Obispo County* County Administrator, San Luis Obispo County* Tom Milder, Assistant Chief Probation Officer, San Luis Obispo Probation Jennifer Gonzalez, Assistant Chief Deputy Probation Officer, San Luis Obispo Probation *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7539+ San Luis Obispo Probation JH Camp SYTF CI LTR 25-26 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7539 FACILITY NAME: San Luis Obispo Juvenile Services Center: Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Robert Reyes, Chief Probation Officer; Tom Milder, Assistant Chief Probation Officer; Jeremiah Malzhan, Chief Deputy Probation Officer; Jennifer Gonzalez, Assistant Deputy Chief Probation Officer; Seth Price, Supervising Probation Officer; Elizabeth Chavez, Supervising Probation Officer; Laureen Kilenberger, Supervising Probation Officer; Adam Chambers, Supervising Probation Officer; Heidi Rouse, Juvenile Service Officer II; Juan Cortez, Juvenile Services Officer I; Jose Sanchez, Juvenile Services Officer I Juvenile Service Officer II; Katherine Aaron, Assistant Superintendent, San Luis Obispo Office of Education (SLOCOE); Chris Balough, Director SLOCOE; Jill Rietjens, SLO Behavior Health Division Manager – Youth Services; Lynley Ewen, SLO Behavior Health Program Supervisor; Kyle May, SLO Behavior Health Clinician; Colleen Buckley, SLO Behavior Health Clinician; Michelle Shoresman, SLO Public Health Manager (Medical); Liz Holly, Restorative Justice Program Manager – Restorative Partners; Ricardo Moctezuma, Restorative Partners Program Manager; Youth: Avery, age 16; Abel, age 16 FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 23-25, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS All local Inspections are for the Juvenile Services Center Juvenile Hall, Coastal Valley On an annual basis, or as otherwise required by law, each Academy, and Secure Youth Treatment juvenile facility administrator shall obtain a documented Facility. inspection and evaluation from the following: ☒ ☐ ☐ (a) county building inspector or person designated by the November 4, 2024 Board of Supervisors to approve building safety; March 31, 2023 (b) fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code Section November 1, 2024 13146.1(a) and (b); ☒ ☐ ☐ March 30, 2023 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 1 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health: November 24, 2024 November 2023 Medical/Mental Health: March 3, 2025 February 29, 2024 Nutritional Health: January 16, 2025* ☒ ☐ ☐ November 14, 2023 There were noted issues of noncompliance regarding Minimum Diet, Posted/Reviewed Menus, Food Service Plan, and Kitchen Sanitation. A Corrective Action Plan was submitted and subsequently all items were corrected by February 12, 2025. NOTE: All youth meals are prepared at the SLO County Jail. (d) county superintendent of schools on the adequacy of educational services and facilities as required in Section October 24, 2024 1370; ☒ ☐ ☐ November 28, 2023 (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, November 14, 2024 ☒ ☐ ☐ November 30, 2023 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or September 17, 2024 Probation Commission as required by Section 240 of the ☒ ☐ ☐ December 1, 2023 Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS Chapter 3, 3.1 Appointment and Qualifications Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification letter The elements of this regulation are addressed confirming that all elements of regulation are met. in a memorandum completed by Chief Probation Officer Robert Reyes dated May 27, (a) Appointment ☒ ☐ ☐ 2025. The memo articulates the hiring In each juvenile facility there shall be a superintendent, practices of the agency which meets the director or facility manager in charge of its program and regulation. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: Chapter 3, 3.1, B-1 (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and Chapter 3, 3.1, B-2 evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 2 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Chapter 3, 3.1, B-3 and 6 (3) adhere to the minimum standards for the selection The BSCC Standards for Training and and training requirements adopted by the Board ☒ ☐ ☐ Corrections (STC) report for 2023-2024 found pursuant to Section 6035 of the Penal Code; and San Luis Obispo County Probation in compliance with requirements for staff training. (4) conduct a criminal records review, on each new employee, and psychological examination in Chapter 3, 3.1, B-4 and 5 accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Chapter 3, 3.1, B-7 facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 1321 STAFFING Chapter 3, 3.2 Staffing Each juvenile facility shall: Chapter 3, 3.2, A-2 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility has 38 Juvenile Supervision programming, to provide for safety and security of youth Officers (JSO), six JSO III’s, and three and staff, and meet established standards and Supervising Deputy Probation Officers regulations; (SDPO). There are no vacancies in this series. Of the 38 JSO I/II, two are new hires and have ☒ ☐ ☐ not yet completed Core Training. The staffing patterns are 12-hour shifts: 6 a.m. to 6 p.m.; 6 p.m. to 6 a.m.; 8 a.m. to 8 p.m.; 9 a.m. to 9 p.m.; and 10 a.m. to 10 p.m. This allows for more coverage during waking hours to complete programming and other T15 responsibilities. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent Chapter 3, 3.2, A-1 exigent circumstances; ☒ ☐ ☐ The agency continues to have sufficient staffing levels with the added program. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Chapter 3, 3.2, A-12 There are three SDPO assigned to the facility. ☒ ☐ ☐ The necessary graveyard supervisory staff is a JSO III who maintains supervision of overall operations of the facility during that time. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has Chapter 3, 3.2, A-3 completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☐ ☐ There is always a SDPO or JSO III on duty, and in charge of the facility. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 3 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) have at least one staff member present on each living unit whenever there are youth in the living unit; Chapter 3, 3.2, A-4 ☒ ☐ ☐ (f) have sufficient food service personnel relative to the number and security of living units, including staff qualified The facility contracts with the SLO County Jail and available to: plan menus meeting nutritional to provide food services. requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, Chapter 3, 3.2, A-7 transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ Ancillary personnel are not responsible for and to ensure that youth supervision staff shall not be youth supervision. diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Chapter 3, 3.2, A-6 temporary variations in staff assignments to meet special program needs. Staffing shall be in compliance with a The facility operates with a minimum of seven ☒ ☐ ☐ minimum youth-staff ratio for the following facility types: JSO’s during waking hours and four during sleeping hours. (1) Juvenile Halls (A) during the hours that youth are awake, one Chapter 3, 3.2, A-8 wide-awake youth supervision staff member on ☒ ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake Chapter 3, 3.2, A-9 youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 3, 3.2, A-6 number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ The facility will operate with a minimum of one services which allow for immediate response to supervisor/shift leader and six JSO’s on duty. emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in Chapter 3, 3.2, A-10 ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of Chapter 3, 3.2, B-3, 4 personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a SPJH. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 4 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 5 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Chapter 3, 3.3, A Orientation Chapter 3.4 Facility Training Program (a) Prior to assuming any responsibilities each youth Chapter 3, 3.3, A-1 supervision staff member shall be properly oriented to their duties, including: The Training Program for Juvenile Supervision (1) youth supervision duties; staff incorporates many tenents of the Department’s philosophy as well as required elements in Youth Supervision Core Training. This includes all staff to be oriented to the ☒ ☐ ☐ Mission, Vision, and Values of the Agency; the philosophy of detained youth; an overview of Positive Behavior Interventions and Supports (PBIS); employee responsibilities and conduct; and a review of the agency’s Use of Force policy. These requirements promote the agency’s philosophy; staff are able to support the physical, emotional, intellectual, and social development of youth. (2) scope of decisions they shall make; Chapter 3, 3.3, A-2 ☒ ☐ ☐ (3) the identity of their supervisor; Chapter 3, 3.3, A-3 ☒ ☐ ☐ (4) the identity of persons who are responsible to them; Chapter 3, 3.3, A-4 ☒ ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and Chapter 3, 3.3, A-5 ☒ ☐ ☐ (6) ethical responsibilities. Chapter 3, 3.3, A-6 ☒ ☐ ☐ 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 6 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff member shall Chapter 3, 3.3, B Training receive a minimum of 40 hours of facility-specific Chapter 3, 3.3, B-1 orientation, including: (1) individual and group supervision techniques; Department policy requires new staff to complete 160 hours of facility-specific training established with an assigned permanent staff (FTO) who mentors the officers in all elements in the Facility Training Manual, including assessment of their comprehension and understanding of all elements of youth supervision. Performance Reports on their knowledge and efficiency are completed and submitted/reviewed by the facility ☒ ☐ ☐ Superintendent. The Facility Training Program Manual is reviewed and updated annually by the Deputy Chief of Facilities and the Leadership Team in the department. This enhanced requirement exceeds Title 15 Minimum Standards and reveals the dedication from Administration in putting such a high level of dedication to training youth supervision staff. (2) regulations and policies relating to discipline and rights of youth pursuant to law and the provisions of Chapter 3, 3.3, B-2 ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Chapter 3, 3.3, B-3 (4) suicide prevention and response to suicide Chapter 3, 3.3, B-4. attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and Chapter 3, 3.3, B-5 ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Chapter 3, 3.3, B-6 trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; Chapter 3, 3.3, B-7 ☒ ☐ ☐ (8) routine security measures, including facility Chapter 3, 3.3, B-8 perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Chapter 3, 3.3, B-9 mental health services; ☒ ☐ ☐ (10) documentation; and Chapter 3, 3.3, B-10 ☒ ☐ ☐ (11) fire/life safety training Chapter 3, 3.3, B-11 ☒ ☐ ☐ 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 7 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Chapter 3, 3.3, C complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section ☒ ☐ ☐ Staff are also required to complete Annual 6035. Training as specified in Chapter 3, 3.5, A. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training Chapter 3, 3.3, B-1 ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Chapter 3, 3.2, A-11 Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Chapter 1, 1.3 Policy Statement All facility administrators shall develop, publish, and Chapter 3, 3.6 Policy and Procedure Manual implement a manual of written policies and procedures Chapter 3, 3.6, D Procedure requirements for that address, at a minimum, all regulations that are specific manual inclusions. applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, Chief Deputy Probation Officer Jeremiah and shall be administratively reviewed at a minimum Malzhan provided documentation that the every two years, and updated, as necessary. Those ☒ ☐ ☐ SLO Juvenile Services Center Manual was records relating to the standards and requirements set last reviewed and updated on June 11, 2025. forth in these regulations shall be accessible to the Board The manual is reviewed annually. on request. The manual shall include: The agency is considering a transition to Lexipol in the near future. (a) table of organization, including channels of communications and a description of job classifications; Chapter 3, 3.6, C-1 Appendix #8 Has Job Descriptions, Chain of ☒ ☐ ☐ Command, and the Organization Chart for the facility. (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Chapter 3, 3.6, C-2 Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Chapter 3, 3.6, C-3 ☒ ☐ ☐ (d) initial orientation and training program for employees; Chapter 3, 3.6, C-4 ☒ ☐ ☐ (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract Chapter 3, 3.6, C-5 employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 8 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) maintenance of record-keeping, statistics and communication system to ensure: Chapter 3, 3.6, C-6 (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Chapter 3, 3.6, C-6, ap (2) legal and proper care of youth; Chapter 3, 3.6, C-6, b ☒ ☐ ☐ (3) maintenance of individual youth's records; Chapter 3, 3.6, C-6, c ☒ ☐ ☐ (4) supply of information to the juvenile court and Chapter 3, 3.6, C-6, d those authorized by the court or by the law; and, ☒ ☐ ☐ (5) release of information regarding youth. Chapter 3, 3.6, C-6, e ☒ ☐ ☐ Chapter 3, 3.6, C-7 (g) ethical responsibilities; The department has an established ethics ☒ ☐ ☐ policy, incorporated in the Agency Manual, which is required to be read by all new staff. Chapter 3, 3.6, C-8 (h) trauma-informed approaches; The facility’s training curriculum articulates ☒ ☐ ☐ staff responsibilities in their dealing with youth as it relates to trauma. Chapter 3, 3.6, C-9 The facility’s training curriculum articulates (i) culturally responsive approaches; ☒ ☐ ☐ staff responsibilities in their dealing with youth as it relates to culturally-responsive approaches with their youth population. Chapter 3, 3.6, C-10 (j) gender responsive approaches; The facility’s training curriculum articulates ☒ ☐ ☐ staff responsibilities in their dealing with youth as it relates to gender in the facility. (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access to Chapter 1, Section 1.2 Non-Discrimination all available services, placement, care, treatment, and Statement benefits, and provides that no person shall be subject to Chapter 3, 3.6, C-11 discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, This information is also in the Youth ☒ ☐ ☐ national origin, immigration status, color, religion, gender, Handbook. sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 9 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (l) storage and maintenance requirements for any chemical agents related security devices, and weapons Chapter 3, 3.6, C-12 ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; Chapter 3, 3.6, C-13 ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. Chapter 3, 3.6, C-14 The policy shall include an approach to preventing, Chapter 3, 3.27 PREA Policy detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Chapter 3, 3.7 Fire Safety Plan The facility administrator shall consult with the local fire Chapter 3, 3.7, A-1 department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; Chapter 3, 3.7, A-2 Chapter 3, 3.7, E This section articulates the procedures to conduct the inspection, including the inspection to occur by the 15th day of each month. ☒ ☐ ☐ We reviewed the monthly inspections for 2025, noting the completion of the form includes comments for any items that need to be addressed. The follow-up is documented on the following month’s inspection. Facility administration reviews the monthly forms and maintains them in a binder for easy review. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); Chapter 3, 3.7, A-3 The most recent fire inspection was conducted ☒ ☐ ☐ on November 1, 2025. Although the agency is only required to have these inspections done biannually, they complete these annually. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 10 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) an evacuation plan; Chapter 3, 3.7, A-5 Chapter 3, 3.7, K-5, d Chapter 3, 3.10 Facility Evacuation Plan The facility conducts periodic evacuation drills for each unit in the facility during fire drills. ☒ ☐ ☐ On June 12, 2025, SFM Tayone McLeod submitted a memo to the agency indicating the review of the facility’s Institution Fire Safety Plans and Procedures and found they comply with Titles 15, 19, and 24 of the California Code of Regulations. (e) documented fire drills not less than quarterly; Chapter 3, 3.7, A-5 Chapter 3, 3.7, G and J This policy articulates fire drills are to occur monthly as training tools in the areas of fire, ☒ ☐ ☐ emergency systems, and evacuation drills. Our review found monthly drills each month in 2025, lasting anywhere from 3-30 minutes. (f) a written plan for the emergency housing of youth in the case of fire; and, Chapter 3, 3.7, A-6 Evacuation Chapter 3, 3.7, K-5, d Chapter 3, 3.11 Emergency Housing of Youth The Santa Barbara County Probation Department (SBCPD) will house youth in the ☒ ☐ ☐ event of a full evacuation of 24 hours or more. SLO Probation has an active Memorandum of Agreement with Santa Barbara for housing. If less than 24 hours, the agency will work with the SLO Sheriff to arrange for temporary housing at the Jail. (g) development of a fire suppression pre-plan in cooperation with the local fire department. Chapter 3, 3.7, A-7 ☒ ☐ ☐ Chapter 3, 3.7, J Fire Response 1326 SECURITY REVIEW Chapter 3, 3.8 Security Review Each facility administrator shall develop policies and procedures to annually review, evaluate, and document This policy requires the annual review of security of the facility. The review and evaluation shall security issues, including a report to the Chief include internal and external security, including, but not Probation Officer. The most recent Security limited to, key control, equipment, and staff training. Review was completed via memo by SDPO ☒ ☐ ☐ Seth Price, documenting his review from February 27-March 3, 2025. We found the memo very specific to all elements of security practices with a comprehensive review of 2024-2025 practices. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 11 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1327 EMERGENCY PROCEDURES Chapter 3, 3.10 Emergency Procedures The facility administrator shall develop facility-specific Chapter 3, 3.6, D-2 policies and procedures for emergencies that shall Chapter 3, 3.10, G Riot (Inside facility) include, but not be limited to: ☒ ☐ ☐ Chapter 3, 3.10, A-1 Escapes (a) escape, disturbances, and the taking of hostages; Chapter 3, 3.10, A-1 and 13 Hostages Chapter 3, 3.10, F Procedure Chapter 3, 3.10, A-2 and F Civil Disturbance (b) civil disturbance, active shooter and terrorist attack; Chapter 3, 3.10, A-4 Active Shooter ☒ ☐ ☐ Chapter 3, 3.10, A-5 Terrorist Attack Chapter 3, 3.10, A-3 List Chapter 3, 3.10, B-6 Definition Chapter 3, 3.10, H Disasters (c) fire and natural disasters; ☒ ☐ ☐ The facility procedures for fire and natural disasters are the same. (d) periodic testing of emergency equipment; Chapter 3, 3.10, A-7 ☒ ☐ ☐ Chapter 3, 3.10, A-9 Emergency Evacuation We reviewed an open-ended Memorandum of (e) emergency evacuation of the facility; and ☒ ☐ ☐ Understanding dated January 11, 2023, with the Santa Barbara Probation Department for emergency housing of youth. Chapter 3, 3.10, A-10 The facility requires that staff complete a two- hour training annually on Emergency Procedures. (f) a program to provide all youth supervision staff with an annual review of emergency procedures. ☒ ☐ ☐ A memo was completed on June 2, 2025, by Assistant Chief Deputy Probation Officer Jennifer Gonzalez, verifying all staff had this training in 2024. The next annual training is scheduled for all staff on July 2, 2025. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 12 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS Chapter 3, 3.15 Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual The facility uses the Guard 1/Pipe Electronic observation of youth at a minimum of every 15 minutes, safety check system. The policy includes an at random or varied intervals during hours when youth audit process and staff expectations in terms are asleep or when youth are in their rooms, confined in of ‘random and varied’ specific language. holding cells or confined to their bed in a dormitory. Operationally, the policy provides direction for Supervision is not replaced, but may be supplemented staff in how to use and download the by, an audio/visual electronic surveillance system information before, during, and after their shift designed to detect overt, aggressive or assaultive to ensure the correct officer is associated with behavior and to summon aid in emergencies. All safety the check. checks shall be documented with the actual time the check is completed. Facility administration audit and review all safety checks, handling late checks by staff through a counseling, documented memo, or other measures internally. We noted there have been 28 late safety ☒ ☐ ☐ checks so far in 2025, with an average of 5.6 per month. For comparison, there were an average 6.4 per month in 2024. Facility Administration acknowledges 100% compliance with policy by recognizing staff who had no late checks in a given month. In January 2025, 19/30 staff had 100% compliance with safety checks, 25/30 in March and 22/30 in May. We note there were approximately 3348 safety checks completed in each of the noted months, with 8 late checks in January 2025, 5 in March, and 7 in May, totaling in 20 late checks in the months we reviewed. Audits include video review and noted documented discussions with staff. Overall, the agency acknowledges staff for the importance of timely recorded safety checks. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 13 of 59 A453 JUV PRO eff. 01.01.25 1329 SUICIDE PREVENTION PLAN Chapter 3, 3.16, A Suicide Prevention Plan The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, The agency policy requires the plan to be shall plan and implement written policies and reviewed annually by the Law Enforcement procedures which delineate a Suicide Prevention Plan. Medical Committee (LEMC), with the last plan The plan shall consider the needs of youth experiencing review on April 11, 2025. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner Facility administration work closely with San consistent with the level of suicide risk. The plan shall Luis Obispo County Behavior Health and San include the following elements: Luis Obispo County Public Health, the medical provider, to establish any concerns or behaviors related to suicide ideation or acting out are addressed immediately by all personnel. The forms for articulating a special watch or more strict measures are clearly explained and documented by all involved agency partners. The factors addressed are housing, clothing, room checks, meals, showering, items allowed in rooms, and program participation. There is no “automatic’ protocol but rather a determination of supervision pending clinician review or assessment. The agency has four Clinicians through SLO County who are on- site Monday through Friday 8:00 a.m. to 8:30 p.m. and 9:00 a.m. to 7:00 p.m. Saturday and Sunday. We reviewed 22 incidents since January 2025, ☒ ☐ ☐ which resulted in the implementation of the Mental Health Safety Protocol form. Of those, five youth were placed on a safety protocol at Intake and released within 24 hours. Three youth had multiple safety Protocols (9 incidents) established by SLO Behavior Health, lasting 1-3 days. One youth had an incident which necessitated a 4-day Safety Protocol. The remaining seven youth had 1- day protocols in place. We spoke with Behavior Health managers and Clinicians on site to understand the levels of supervision expectations. Most forms indicated a placement in the Holding ‘Camera’ Room, however, allowed for regular programming, meals, and shower. The youth would then return to the holding room after evening program or earlier. We provided technical assistance to utilize the holding room for 1:1 or closer supervision timelines and keep youth in their unit if the need for direct and close supervision was necessary. It was our point that a youth on 15- minute checks and little to no limitations on items allowed could be housed in their own room rather than isolated in the holding area which is not typically supervised, unless there is a 1:1 requirement for constant, direct supervision. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 14 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The agency and Behavior Health acknowledged the incidents of suicide behaviors have been high in 2025, with each committing to make adjustments if appropriate for supervising a youth in their own room, especially given the camera rooms available on the west unit. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training Chapter 3, 3.16, B-1 and the Juvenile Corrections Officer Core Course. This policy requires four hours of Suicide Prevention Training during Core Training and ☒ ☐ ☐ two hours annually thereafter. Training records were provided for youth supervision staff and we found the agency met this internal requirement. (b) Screening, Identification Assessment and Precautionary Protocols Chapter 3, 3.16, B-2, a (1) All youth shall be screened for risk of suicide at intake and as needed during detention. When a youth is admitted, intake staff along with medical personnel complete numerous assessments and screening questionnaires to ☒ ☐ ☐ adequately assess their level of risk as it relates to trauma, health and behavior health issues, and classification criteria related to special or articulated behaviors necessitating placement in a special unit or room. (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk Chapter 3, 3.16, B-1, a of suicide. ☒ ☐ ☐ Policy requires all staff to be trained, not just intake staff. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall Chapter 3, 3.16, B-2, e-1 and 2 be referred to behavioral/mental health staff for a suicide risk assessment. This policy outlines the process for mental ☒ ☐ ☐ health referrals. Mental health staff are on duty seven days per week, with the MET Crisis Team on-call after traditional hours. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the Chapter 3, 3.16, C-1 through 4 behavioral/mental health assessment. ☒ ☐ ☐ This includes housing, treatment, supervision, and programming strategies. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 15 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Referral process to behavioral/mental health staff for assessment and/or services. Chapter 3, 3.16, B-2, a and e-2 This policy articulates the immediate referral to the Mental Health Therapist (MHT) or ☒ ☐ ☐ Clinician. If not on duty, there is a procedure in place to contact the Mental Health Evaluation Team for emergencies. (d) Procedures for monitoring of youth identified at risk for suicide. Chapter 3, 3.16, C-3, a-d This policy articulates the level of supervision ☒ ☐ ☐ based on the MHT/Clinician established protocol and relayed to on-duty staff. (e) Safety Interventions (1) Procedures to address intervention protocols for Chapter 3, 3.16, C Safety Interventions youth identified at risk for suicide which may Chapter 3, 3.16, C-1 ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- informed approaches Chapter 3, 3.16, C-2 ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal behaviors. Chapter 3, 3.16, C-5 Facility staff are required to address any forms ☒ ☐ ☐ of suicide ideation, discussion, or response to suicide behaviors. (f) Communication (1) The intake process shall include communication Chapter 3, 3.16, B-2, a-d with the arresting officer and family guardians Chapter 3, 3.16, C-5, c regarding the youth’s past or present suicidal ideations, behaviors or attempts. The on-duty intake officer is required to communicate with officers, parents/family, facility staff, and agency partners to retrieve current or past information relating to suicide behaviors. That intake officer then ☒ ☐ ☐ communicates the information to the on-duty supervisors, medical, and mental health staff. Additionally, any threats or actions while the youth is in custody shall be reported immediately to the lead unit staff, supervisor, Medical, and Mental Health staff. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 16 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information sharing about youth at risk for suicide with youth There are weekly (ICMC) meetings which supervision, healthcare, and behavioral/mental include discussions of each youth and any health staff. circumstances relevant to depression or isolation. We spoke with the administrative partners from each agency included in regulation and, ☒ ☐ ☐ although there are weekly meetings to address youth behavior, all partners are in active communication with facility staff regarding any behaviors that need to be communicated or addressed, sometimes several times a day. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Chapter 3, 3.16, F Critical Incident Debrief (1) Process for administrative review of the Chapter 3, 3.16, F-4 Administrative Review ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Chapter 3, 3.16, F-1 and 2 ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Chapter 3, 3.16, F-3 ☒ ☐ ☐ (h) Documentation (1) Documentation processes shall be developed to Chapter 3, 3.16, E ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services Chapter 3, 3.16, C-4 Programming and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the The facility houses, treats, supervises, and youth or security of the facility. Any deprivation of encourages all youth identified as being at risk programs, services or activities for youth at risk of ☒ ☐ ☐ for suicidal behaviors. The daily BH suicide shall be documented and approved by the facility evaluations and constant staff engagement manager. are encouraged and supported by administration. 1340 REPORTING OF LEGAL ACTIONS Chapter 4, 4.1 Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED Chapter 4, 4.2,1(a) Chapter 4, 4.2 Paragraph #1and F (1) Death of a Youth. (a) The facility administrator, in cooperation with the The policy identifies all parties required to be health administrator and the behavioral/mental notified in the event of an in-custody death. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 17 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Chapter 4, 4.2, G-1 and 2 Operational Review and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Chapter 4, 4.2, F-5, b Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 Chapter 4, 4.2, F-6 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with the Chapter 4, 4.2, I Notifications in event of health administrator, shall develop written policies Serious Illness or Injury and procedures for the notification to necessary parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Chapter 3, 3.16 Each juvenile facility shall submit required population Chapter 4, 4.3 and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Chapter 4, 4.5 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ The facility has not exceeded rated capacities fifteen (15) calendar days in a month, the facility this cycle. administrator shall provide a crowding report to the Board in a format provided by the Board. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 18 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES Chapter 5, 5.1 Admittance Procedures The facility administrator shall develop and implement Chapter 5, 5.1 General Policy 1st paragraph written policies and procedures for admittance of youth that emphasize respectful and humane engagement The agency has many policies and required with youth, and reflect that the admission process may assessments in place for youth admission. be traumatic to youth who may have already Intake staff complete a process for booking a experienced trauma. Policies shall be trauma-informed, youth, including Orientation and Rules; Non- culturally relevant, and responsive to the language and Association Orders; Property Inventory, literacy needs of youth. In addition to the requirements Parent Notifications; Mental Health of Sections 1324 and 1430 of these regulations: History/Screening; WIC 627 admission requirements; Non-Racial agreement; Gang Information worksheet; a SOGIE assessment; Gender Preference Questionnaire; and Disability and/or IEP questions. The level of information is communicated with all staff and agency partners to make the most appropriate decision for unit placement, classification status, and room placement. Each tool provides information on the youth’s attitude, prior victimization, gang influence, ☒ ☐ ☐ sexual abuse or assault, and aggression via the intake questionnaire. The medical and mental health assessments include questions related to illnesses, medication, history of medical incidents, mental health conditions, prior assaultive or suicidal behaviors, trauma, and family issues and dynamics. The historical and current information are relevant to detention decisions as well as appropriate to establish relevant goals and objectives during the youth’s stay. We reviewed 10 admission packets for each program, 30 in all, verifying the comprehensive and detailed intake process to admit youth into the facility, which are responsive to all required elements in regulation. The narrative entries by staff are informative and include necessary information to address health, mental health, classification, and related concerns in determining youth needs at admission. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of Chapter 5, 5.1, a admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; (2) Offer of a shower; Chapter 5, 5.1, b ☒ ☐ ☐ (3) Documented secure storage of personal Chapter 5, 5.1, c belongings; ☒ ☐ ☐ 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 19 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Offer of food upon arrival; Chapter 5, 5.1, d-1 and 2 ☒ ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Chapter 5, 5.1, e General Policy ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, Chapter 5, 5.1, f General Policy ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are Chapter 5, 5.1, g General Policy suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Chapter 5, 5.3, G Transgender and Intersex (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Youth (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive Chapter 5, 5.1, A Detention Policy Statement ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that Chapter 5, 5.1, P advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length Chapter 5, 5.1, P ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE Chapter 5, 5.2 Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement Chapter 5, 5.2, a written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require The facility has a comprehensive screening facility staff to assess each youth within 72 hours of process, including intake forms, the SOGIE admission based on the following information: ☒ ☐ ☐ and CSEC assessments, case file reviews, (a) Prior sexual victimization or abusiveness; Court records, and incident or behavior reports to assess this risk. We reviewed 10 initial assessment forms for detention youth while on site which provided information for staff to understand the youth’s risk. (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, Chapter 5, 5.2, b queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; Chapter 5, 5.2, c ☒ ☐ ☐ (d) Age; Chapter 5, 5.2, d ☒ ☐ ☐ 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 20 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Level of emotional and cognitive development; Chapter 5, 5.2, e ☒ ☐ ☐ (f) Physical size and stature; Chapter 5, 5.2, f ☒ ☐ ☐ (g) Mental illness or mental disabilities; Chapter 5, 5.2, g ☒ ☐ ☐ (h) Intellectual or developmental disabilities; Chapter 5, 5.2, h ☒ ☐ ☐ (i) Physical disabilities; Chapter 5, 5.2, i ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, Chapter 5, 5.2, j ☒ ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for Chapter 5, 5.2, k supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Chapter 5, 5.2, 2nd paragraph process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the Chapter 5, 5.2, 3rd paragraph facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Chapter 5, 5.3 Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth from The Institution Case Management Committee custody which provide for: (ICMC) meets weekly to assist youth with release and reintegration into the community. This team is a coordinated effort with facility staff, the assigned probation officer, and representatives from medical, MH, and education. This full-service approach provides ☒ ☐ ☐ transition services to allow for better adjustment as the youth exits the facility. We reviewed 10 youth release documents/ forms from detention, detailing the length of stay and who ordered the release, most by the Court after completion of the program or original order. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 21 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Chapter 5, 5.3, F-3, b and c (a) verification of identity/release papers; ☒ ☐ ☐ Chapter 5, 5.3, M-1 Chapter 5, 5.3, F-3, d (b) return of personal clothing and valuables; Chapter 5, 5.3, J ☒ ☐ ☐ Chapter 5, 5.3, M-4 (c) notification to the youth's parents or guardian; Chapter 5, 5.3, F-3, a ☒ ☐ ☐ (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these Chapter 5, 5.3, F-3, e ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; Chapter 5, 5.3, F-3, f ☒ ☐ ☐ (f) notification of facility mental health personnel. Chapter 5, 5.3, F-3, f ☒ ☐ ☐ The facility administrator shall develop and implement policies and procedures for post-disposition youth to Chapter 5, 5.1, O coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of youth Chapter 5, 5.3, K ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Chapter 5, 5.4 Classification The facility administrator shall develop and implement written policies and procedures on classification of youth The policy includes the process by which staff for the purpose of determining housing placement in the identify a youth’s needs while in detention, at facility. CVA or in SOAR. There were three operational Such procedures shall: units when we were on site: West had 10 pre- disposition youth and 2 SYTF youth; Pismo and Morrow units had 6 in CVA and 1 in SOAR. Detention youth are placed in the appropriate room in the unit to address any specific areas identified during intake such as proximately to the staff counter or, for those that do not pose ☒ ☐ ☐ a risk, farther away from the control counter. Morro, Center (not occupied), and Pismo units house post-dispositional youth committed to the program and placement is evaluated based on criteria identified throughout their stay. We reviewed 15 Classification Screening documents facility-wide since January 2025, which demonstrated the ability to adjust a youth’s classification status based on new information and youth behavior. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 22 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the appropriate, Chapter 5, 5.4, A least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; Chapter 5, 5.4, E This section identifies the facility unit design ☒ ☐ ☐ and the appropriate classification factors for placement. (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall Chapter 5, 5.4, A-1 through] 14 include, but not be limited to: age, maturity, Chapter 5, 5.4, F Security Classifications: sophistication, emotional stability, program needs, legal General Population, Restricted Status, Special ☒ ☐ ☐ status, public safety considerations, medical/mental Modified Program health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the Chapter 5, 5.4, F-11 youth's behavior while in custody; and, The facility assesses all youth on a special ☒ ☐ ☐ program daily to evaluate progress and/or modification. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single Chapter 5, 5.4, F-12 occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or Chapter 5, 5.4, F-13 status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Chapter 5, 5.5 Transgender and Intersex The facility administrator shall develop written policies Youth and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The facility administers the SOGIE and CSEC The policies shall provide that: ☒ ☐ ☐ tools to assess a youth’s likelihood to victimize or exploit others, as well as their potential to be victimized or exploited. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Chapter 5, 5.5, D preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 23 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender Chapter 5, 5.5, E and F identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their Chapter 5, 5.5, G and I safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and Chapter 5, 5.5, K behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, Chapter 5, 5.5, L facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Chapter 5, 5.5, M and N anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 24 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Chapter 5, 5.6 Orientation of Youth The facility administrator shall develop and implement Chapter 5, 5.4, A and B written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal The Youth Handbook and intake booking information shall be provided and supplemented with process provide youth with a summary of all video orientation if feasible. Provision shall be made to elements required by regulation. The provide accessible orientation information to all detained description in the handbook allows youth to youth including those with disabilities, limited literacy, or understand what to expect while in custody as English language learners. well as a summary of daily processes. The Orientation shall include information that addresses: agency requires youth to sign a form indicating they understand expectations while in custody. The agency operates in conjunction with the PBIS (Positive Behavior Interventions and Supports) philosophy and youth are frequently reminded of rules/expectations that promote ☒ ☐ ☐ safe, responsible, and considerate behaviors. This is promoted by all youth supervision staff and agency partners. The CVA Handbook articulates the program components required to maneuver the necessary responsibilities in the program to establish parameters for successful community re-entry. The SOAR and new Phoenix Handbooks are developed for the SYTF population to provide an understanding of expectations and milestones to prepare a youth for the responsibilities of the program(s). (a) facility rules including contraband and searches and disciplinary procedures; Chapter 5, 5.6, B-1 ☒ ☐ ☐ (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Chapter 5, 5.6, B-17 incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment Chapter 5, 5.6, B-18 and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Chapter 5, 5.6, B-19 ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free Chapter 5, 5.6, B-2 Grievance Procedure of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Chapter 5, 5.6, B-3 Legal Services process; ☒ ☐ ☐ Chapter 5, 5.6, B-8 Court Process 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 25 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) access to routine and emergency health and mental Chapter 5, 5.6, B-4 Health Care health care; ☒ ☐ ☐ Chapter 5, 5.6, B-7 Counseling Services Chapter 5, 5.6, B-5 Education and (h) access to education, religious services, and Recreational recreational activities; ☒ ☐ ☐ Chapter 5, 5.6, B-6 Religious Services (i) housing assignments; Chapter 5, 5.6, B-9, ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items Chapter 5, 5.6, B-10 ☒ ☐ ☐ (k) rules and access to correspondence, visits and telephone use; Chapter 5, 5.6, B-11 ☒ ☐ ☐ (l) availability of reading materials, programming, and other activities; Chapter 5, 5.6, B-12 ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; Chapter 5, 5.6, B-13 Use of Restraints and Chemical Agents ☒ ☐ ☐ Chapter 5, 5.6, B-14 Use of Force (n) immigration legal services; Chapter 5, 5.6, B-3 ☒ ☐ ☐ (o) emergencies including evacuation procedures; Chapter 5, 5.6, B-15 Evacuation ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by Chapter 5, 5.6, B-16 Non-Discrimination other youth and staff; Policy ☒ ☐ ☐ Chapter 5, 5.6, B-20 (q) availability of services and programs in a language other than English if appropriate; Chapter 5, 5.6, B-21 ☒ ☐ ☐ (r) the process for requesting different housing, education, programming and work assignments; Chapter 5, 5.6, B-24 ☒ ☐ ☐ (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that Chapter 5, 5.6, B-22 at a minimum includes answers to frequently asked questions and provides contact information for the A Parent Notice provides responses to facility, medical, school and mental health; and, ☒ ☐ ☐ frequently asked questions for parents who do not have access to online orientation information. (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. Chapter 5, 5.6, B-23 ☒ ☐ ☐ 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 26 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354 SEPARATION Chapter 5, 5.7 Separation The facility administrator shall develop and implement written policies and procedures that address: Facility staff process the need for Separation through reflection time and/or with privilege suspension as sanctions for incidents which do not pose a threat to the safety or security of the facility, staff, or other youth. The tools use activities which focus on identifying the behavior and making better choices. We reviewed the Separation notes demonstrating the youth’s request for separation (self-separation). We reviewed all ☒ ☐ ☐ Self-Separation incidents for detention youth (9), noting all were the same youth whose explanation for wanting to self-separate were being tired (7), declining breakfast (1), and wanting to calm down (1). Each situation for this was documented on a self-separation form, signed by the youth. Any youth involved in an incident that poses a risk to the safety and security of youth, staff, or the facility is subject to room confinement. It is noted youth reintegration sometimes includes separation from group or unit activities. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, Chapter 5, 5.7, A-1 assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and trauma-informed care. Chapter 5, 5.7, A3 ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when necessary to Chapter 5, 5.7, A-2 ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. Chapter 5, 5.7, C ☒ ☐ ☐ (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and Chapter 5, 5.7, D Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains Chapter 5, 5.7, E ☒ ☐ ☐ necessary. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 27 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Chapter 5, 5.8 Room Confinement (RC) (a) The facility administrator shall develop and Chapter 5, 5.8, C Procedure for implement written policies and procedures addressing implementation of RC the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The The facility staff uses room confinement as a placement of a youth in room confinement shall be last resort, evidenced by their documentation accomplished in accordance with the following of incidents reviewed. The PBIS model of guidelines: behavior modification allows youth to confront negative behaviors by reflection and discussion before a situation escalates. Facility staff are trained to de-escalate issues through counseling and understanding the triggers which escalate bad behavior. Allowing a youth to self-separate to take a time out and work on calming behaviors has been an effective tool as well. We reviewed all 14 incidents involving room confinement in 2025, each of which demonstrated the need to remove a youth from the unit or setting due to an articulable safety- or security-related behavior. Most involved fights, physically challenging staff or others, or defiance to the point of aggressive ☒ ☐ ☐ action or statements. The process in these situations includes monitoring behavior by discussions with the youth at minimum of every 15 minutes and documenting the point when a youth no longer poses a threat, demonstrating he or she is ready for reintegration, mostly with a separated status and BH staff inclusion. The 14 incidents in the first five months of this year average three per month. Ten of the 14 incidents involved detention youth with the longest period in their room of three hours. Staff are required to meet with youth every two hours. Seven incidents lasted between one and two hours. Two incidents were inclusive of operational time and not part of the total time, resulting in less than the recorded room confinement duration. We found the agency senior JSO III removes the youth from RC as soon as appropriate and no longer waits for BH to respond to approve the plan for reintegration. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and Chapter 5, 5.8, C-1 exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or Chapter 5, 5.8, C-2 ☒ ☐ ☐ retaliation by staff. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 28 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of Chapter 5, 5.8, C-3 ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room Chapter 5, 5.8, C-8 confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: (1) Return the youth to general population. Chapter 5, 5.8, C-8 ☒ ☐ ☐ Chapter 5, 5.8, C-5, b (2) Consult with mental health or medical staff. The facility behavior health staff are notified ☒ ☐ ☐ when a youth is placed on RC and respond immediately if on site. (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Chapter 5, 5.8, D ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: Chapter 5, 5.8, D-2 (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to Chapter 5, 5.8, D-3 ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee Chapter 5, 5.8, D-1 ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth Chapter 5, 5.8, A and B-1 ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. Chapter 5, 5.8, B-2 ☒ ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires Chapter 5, 5.8, B-3 a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 29 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and Chapter 5, 5.8, B-4 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Chapter 5, 5.9 Institution Assessment and The facility administrator shall develop and implement Plan written policies and procedures for assessment and case planning. The case plan is developed with the assistance of the Institution Case Management Committee (ICMC), comprised of a SDPO or assigned DPO, JSO III, Mental Health Clinician, an Education representative, and nurse or nurse practitioner. The Family Care Network provides two case managers to the facility for completing the initial, ongoing, and transition plans. Policy requires a case plan to be completed within 25 days of admission and every 30 days thereafter. We reviewed 10 initial, ongoing, and transition case plans, as well as an Individual Rehabilitation Plan from the SOAR/SYTF program. The SOAR plans included independent assessments of the youths’ needs with targeted objectives and ☒ ☐ ☐ referrals for services based on admission information collected at intake. The plans are updated based on information from the ICMC meetings, which occur weekly, and recommendations for treatment or education services. These comprehensive plans require Court appearances every six months to evaluate the youth’s progress in, what is in most cases, a long-term commitment. The agency exceeds regulation, noting the plans were completed prior to the 30 days, and updated with notes on participation in programming and completion of objectives. Each plan addresses Strengths, Substance Abuse, Education, Vocation, Mental Health, Medical, Trauma, Family Relationships, and, when exiting, Aftercare and Transition Planning. The transition plan prior to release were pointed and directed the youth on re- entry expectations. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 30 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Assessment: The assessment is based on information collected Chapter 5, 5.9, B during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth Chapter 5, 5.9, A held for at least 30 days or more and created within 40 days of admission. The facility designates Case Managers to ☒ ☐ ☐ assist in the completion of the initial assessment before 25 days. (2) The institutional plan shall include, but not be limited to, written documentation that provides: Chapter 5, 5.9, B-1, a (A) objectives and time frame for the resolution of ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes a description of program resources needed and Chapter 5, 5.9, B-1, b individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and Chapter 5, 5.9, C-1 discussion of the plan with the youth; The plans are reviewed every 25 days to determine progress or completion of ☒ ☐ ☐ objectives documented. Our review verified the agency complies with this intensive process. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for Chapter 5, 5.9, C-2 post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed Chapter 5, 5.9, A Case Management with input from the family, supportive adults, youth, Committee and Regional Center for the Developmentally Chapter 5, 5.9, C-2 Disabled. Chapter 5, 5.9, C-3 Contact with the Regional Center ☒ ☐ ☐ The committee meets weekly to provide input on the initial, ongoing, and transition case plan. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 31 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Chapter 5, 5.10 Counseling and Casework The facility administrator shall develop and implement Services written policies and procedures ensuring the availability Chapter 5, 5.10, B-1 of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: The agency continues to utilize the PBIS (a) youth will receive assistance with needs or concerns model to fidelity, with facility staff continually that may arise; counseling and re-directing negative behavior and acknowledging positive behavior. The interventions are verbal and sometimes involve Reflection reports to draw the youth back to his or her ‘plan.’ Notes are ☒ ☐ ☐ electronically maintained in the JSO III Logs and discussed at the weekly ICMC meetings, including an adjustment to the case plan to best meet the individual needs of youth. We reviewed numerous days of JSO III log entries, capturing a youth’s behavior on any given day/shift. The entries articulate the positive and negative interventions to capture any necessary changes in the case plan. (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, Chapter 5, 5.10, B-3 ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. Chapter 5, 5.10, B-4 ☒ ☐ ☐ 1357 USE OF FORCE Chapter 5, 5.11 Use of Force (UF) The facility administrator, in cooperation with the Chapter 5, 5.11, D-2 General Provisions responsible physician, shall develop and implement Chapter 5, 5.11, L Chemical Agents written policies and procedures for the use of force, which may include chemical agents. Force shall never We reviewed all 12 of the UF incidents in 2025, be applied as punishment, discipline, retaliation or each one was a Detention youth. Staff are treatment. diligent in preventing the need for force unless (a) At a minimum, each facility shall develop policies and no other options are available. Of the UF procedures which: incidents, none involved OC spray. We noted two incidents were a single youth with assaultive or threatening behavior to staff with no use of restraints. Four incidents involved youth-on-youth assaults, three with two youth, and one incident was multiple fights involving ☒ ☐ ☐ four youth and a Code 2 response. These four incidents involved the use of mechanical restraints for 8 of the 10 youth involved to move the youth to their room. The incidents reviewed provided clear documentation of events leading to the force option, including attempts to de-escalate. When medical and mental health staff are on- site, they respond immediately. It is noted all UF incidents are administratively reviewed, including video review, to determine if the force was necessary. All incidents were determined that appropriate force was used. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 32 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 Chapter 5, 5.11, D-5 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define Chapter 5, 5.11, D-3, 4 and 5 when those force options are appropriate. Chapter 5, 5.11, E Control and Compliance Holds ☒ ☐ ☐ Chapter 5, 5.11, F Other Hand to Hand Force Methods (3) describe force options or techniques that are expressly prohibited by the facility. Chapter 5, 5.11, D-9 and 13 ☒ ☐ ☐ Chapter 5, 5.11, F-3 Kicking and punching (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative Chapter 5, 5.11, O-8 ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting Chapter 5, 5.11, P-1 through 7 and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. Chapter 5, 5.11, P-5, 6 and 7 The Assistant Chief Deputy and SPO conduct an independent review of all UF incidents to ☒ ☐ ☐ determine the need for internal investigation. Their review includes submitted recommendations by the supervisor who reviewed video of the incident. (7) define the role, notification, and follow-up procedures required after use of force incidents for Chapter 5, 5.11, D-14, 15, and 16 Medical and medical, mental health staff and parents or legal Mental Health guardians. ☒ ☐ ☐ Chapter 5, 5.11, L-7 OC Spray notifications Chapter 5, 5.11, O-10 Parent notification of UF (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) Chapter 5, 5.11, C-1, a and Welfare and Institutions Code Section 222. Chapter 5, 5.11, H Pregnant Youth ☒ ☐ ☐ This policy addresses known medical conditions and UF on Pregnant Youth. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 33 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: Chapter 5, 5.11, B-16 Definition (1) identify who is approved to carry and/or utilize Chapter 5, 5.11, L Chemical Agents chemical agents in the facility and the type, size and Chapter 5, 5.11, L-1 Trained staff only the approved method of deployment for those Chapter 5, 5.11, M ☒ ☐ ☐ chemical agents. The agency has not used OC spray since March 2022. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the Chapter 5, 5.11, L-2 safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. Chapter 5, 5.11, L-6 This shall include that youth who have been exposed Chapter 5, 5.11, L-8 to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer ☒ ☐ ☐ Per policy, youth are offered a change of suffering the effects of the chemical agent. clothes within one hour of the incident and are not left unattended. (4) define the role, notification, and follow-up procedures required after use of force incidents Chapter 5, 5.11, L-7 OC Spray notifications involving chemical agents for medical, mental health ☒ ☐ ☐ Chapter 5, 5.11, O-10 Parent notification of UF staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for Chapter 5, 5.11, O-2, a-h which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training Chapter 5, 5.11, C Training in use of force and chemical agents when appropriate Chapter 5, 5.11, C-1, a that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (5) physical training force options that may require the use of perishable skills. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (6) timelines the facility uses to define regular training. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 34 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1358 USE OF PHYSICAL RESTRAINTS Chapter 5, 5.12 Use of Restraints (UR) The facility administrator, in cooperation with the Chapter 5, 5.12, A WRAP System responsible physician and mental health director, shall develop and implement written policies and procedures The WRAP is the tool used by the agency to for the use of restraint devices. Restraint devices include immobilize a youth in the event the youth any devices which immobilize a youth's extremities poses a risk to themselves. There have been and/or prevent the youth from being ambulatory. no incidents of the use of the WRAP since March 2022. It is used as a last resort to protect a youth from self-harm and policy ☒ ☐ ☐ includes very specific criteria for its use, including Medical and MH engagement in the process of application and throughout the time the youth is in the WRAP. Policy is specific that a youth cannot be in the WRAP without ADCPO approval for longer than 30 minutes and, if medical staff are not on duty, the WRAP cannot be used. Physical restraints may be used only for those youth who present an immediate danger to themselves or others, Chapter 5, 5.12 who exhibit behavior which results in the destruction of Chapter 5, 5.12, A-2 property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Chapter 5, 5.12, A-3 restraint devices that attach a youth to a wall, floor or other Chapter 5, 5.11, G Security Restraints fixture, including a restraint chair, or through affixing of (Transportation and Movement only) hands and feet together behind the back (hogtying) is ☒ ☐ ☐ Chapter 5, 5.11, G-4 No affixing hands and prohibited. The use of restraints on pregnant youth is feet or hogtying limited in accordance with Penal Code Section 6030(f) Chapter 5, 5.11, H Pregnant Youth and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Chapter 5, 5.11, G Security Restraints to restrain youth for movement or transportation within the (Transportation and Movement only) facility. Movement within the facility shall be governed by Chapter 5, 5.13, A-1 Transportation and ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Chapter 5, 5.12, A-2 may delegate authority to place a youth in restraints to a Chapter 5, 5.12, A-9 physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every ☒ ☐ ☐ Policy states youth cannot be in the WRAP for hour. longer than 30 minutes without ADCPO approval. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 35 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no Chapter 5, 5.12, A-4 later than two hours from the time of placement. The Chapter 5, 5.12, A-6, a youth shall be medically cleared for continued retention at least every three hours thereafter. This policy requires a nurse consultation prior to placement in WRAP. If medical staff are not ☒ ☐ ☐ available, the WRAP is not to be used. Medical is to respond immediately upon placement and to review/evaluate the need to continue every 15 minutes. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the Chapter 5, 5.12, A-10 time of placement, to assess the need for mental health treatment. Policy notes the BH staff shall respond and engage the youth within 15 minutes of placement. If not on site, staff exercise de- ☒ ☐ ☐ escalation techniques and, if the youth is displaying self-harm behavior, they are to contact the Mental Health Crisis Team to respond to the facility. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Chapter 5, 5.12, A-5, a to ensure the safety and well-being of the youth. Chapter 5, 5.12, A-8 Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 While in the WRAP, the youth’s status is minutes, with actual time of the documentation recorded. documented every 10 minutes. In addition to the requirements above, policies and procedures shall address: Chapter 5, 5.11, P-1 (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. Chapter 5, 5.11, P-1 ☒ ☐ ☐ (c) acceptable restraint devices. Chapter 5, 5.12, A WRAP Restraint System ☒ ☐ ☐ (d) signs or symptoms which should result in immediate medical/mental health referral. Chapter 5, 5.12, A-5 and 6 Chapter 5, 5.12, A-10 Medical and BH staff are called to the scene if a youth is placed in the WRAP and remain on- ☒ ☐ ☐ site until removed. Policy states medical checks every 15 minutes and BH engagement, if on duty, within 15 minutes. Follow-up is determined by Medical and BH staff. (e) availability of cardiopulmonary resuscitation equipment. Chapter 5, 5.12, A-6, c ☒ ☐ ☐ 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 36 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a Chapter 5, 5.12, A-5, b specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Chapter 5, 5.12, A-11 and 12\ ☒ ☐ ☐ (h) exercising of extremities. Chapter 5, 5.12, A-6, b ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Chapter 5, 5.13 THE FACILITY. Chapter 5, 5.13, 1 The Facility Administrator, in cooperation with the The agency has handcuffs, shackles, soft responsible physician and behavioral/mental health restraints, and flex cuffs. All staff are director, shall develop and implement written policies authorized and, upon hire, receive training in and procedures for the use of restraint devices when the CORE as well as annual training. purpose is for movement or transportation within the facility that shall include the following: The JSO’s provide clear documentation of the (a) identification of acceptable restraint devices, staff need to apply restraints when moving a youth approved to utilize restraint devices and the required to their room or to holding. The assessment is training. based on the need to have control over the ☒ ☐ ☐ youth while moving the youth. The articulation was clear and necessary in the incidents we reviewed. Of the 12 use of force incidents in 2025, seven involved the use of restraints for movement of the youth to their room or the holding room. The form utilized to record force, restraints, OC, and appropriate notifications (parents and agency partners) clearly directs staff responsibilities. (b) the circumstances leading to the application of restraints must be documented. Chapter 5, 5.13, 5 Documentation and ☒ ☐ ☐ Supervisor Approval (c) an individual assessment of the need to apply restraints for movement or transportation that includes Chapter 5, 5.13, 3-a through d consideration of less restrictive alternatives, Chapter 5, 5.13, 5 Documentation and consideration of a youth’s known medical or mental Supervisor Approval ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices Chapter 5, 5.13, 6 shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Chapter 5, 5.13, 4 accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 37 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☐ ☐ ☒ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☐ ☐ ☒ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☐ ☐ ☒ (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive means of control, and decisions to continue and end ☐ ☐ ☒ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☐ ☐ ☒ the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 38 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Chapter 5, 5.14 Searches The facility administrator shall develop and implement written policies and procedures governing the search of The facility conducts random but routine unit youth, the facility, and visitors. ☒ ☐ ☐ and facility searches to ensure no contraband Policies and procedures shall provide that: is in the facility. All components of regulation are met in policy and practice. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Chapter 5, 5.14, B ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being Chapter 5, 5.14, C and D searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. Chapter 5, 5.14, E Policy articulates strip searches shall only be conducted with prior supervisor approval and articulated reasonable suspicion of contraband. ☒ ☐ ☐ There have been no strip searches in 2025. The agency documents the need for and approvals for a strip search in an incident report. (d) Physical body cavity searches shall only be conducted by a medical professional. Chapter 5, 5.14, H-8 ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor when Chapter 5, 5.14, E there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ All strip searches require each element of contraband. The reasonable suspicion shall be regulation and as indicated in policy. documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. Chapter 5, 5.14, F ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when Chapter 5, 5.14, H-9 conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 39 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1361 GRIEVANCE PROCEDURE Chapter 5, 5.15 Grievance Procedure The facility administrator shall develop and implement Chapter 5, 5.15 A written policies and procedures whereby any youth may appeal and have resolved grievances relating to any We reviewed all 25 grievances submitted by condition of confinement, including but not limited to youth in 2025, 12 of which were initiated by health care services, classification decisions, program Detention youth. The agency documented a participation, telephone, mail or visiting procedures, response and resolution in most within one food, clothing, bedding, mistreatment, harassment or day, but no longer than four days. All were violations of the nondiscrimination policy. There shall be resolved at the Supervisor level or lower with no time limit on filing grievances. Policies and no youth requesting appeal to the DCPO. procedures shall include provisions whereby the facility Staff responses were fair and appeared manager ensures: ☒ ☐ ☐ consistently applied with the other grievances reviewed for like issues. We noted facility staff have conversations with the youth and review video as a matter of procedure, to ensure the youth understands and accepts the outcome. The monthly average of grievances from the date of the last inspection is three. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to Chapter 5, 5.15, A ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth Chapter 5, 5.15, G-3 ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; Chapter 5, 5.15, G ☒ ☐ ☐ (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances Chapter 5, 5.15, E and G that relate to health and safety issues must be addressed immediately; The facility has an expectation to respond to ☒ ☐ ☐ the grievance by end of shift or within two days and resolution within five days. All were compliant with this expectation. (1) The youth may elect to be present to explain his/her version of the grievance to a person not Chapter 5, 5.15, G-6 directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. Chapter 5, 5.15, C ☒ ☐ ☐ (e) provision for a written response to the grievance which includes the reasons for the decisions; Chapter 5, 5.15, G-7 ☒ ☐ ☐ (f) a system which provides that any appeal of a grievance shall be heard by a person not directly Chapter 5, 5.15, F ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer Chapter 5, 5.15, G-8 ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 40 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. Chapter 5, 5.15, G-13 ☒ ☐ ☐ Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be Chapter 5, 5.15, G-12 addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Chapter 5, 5.16 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed numerous incident reports from death of an employee, youth or other person(s) shall be ☒ ☐ ☐ UF to RC. The facts of the incident were clear maintained. Such written record shall be prepared by the and concise, providing a clear picture of the staff and submitted to the facility manager by the end of incident. the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Chapter 5, 5.17 DNA SPECIMENS, SAMPLES, IMPRESSIONS Chapter 5, 5.17, B (a) Pursuant to Penal Code Section 298.1 authorized If a youth refuses to voluntarily provide a DNA law enforcement, custodial, or corrections personnel sample, sworn staff must receive authorization including peace officers, may employ reasonable force from the ADCPO to use force. In these to collect blood specimens, saliva samples, and thumb incidents, none this cycle, the facility relies on or palm print impressions from individuals who are their existing UF policy. required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to Chapter 5, 5.14, C secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The Chapter 5, 5.14, D authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video Chapter 5, 5.14, E shall be directed at the cell extraction event. The videotape shall be retained by the agency for the Any use of force for DNA Collection is length of time required by statute. Notwithstanding ☒ ☐ ☐ videotaped. the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 41 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Chapter 6, 6.1 Education Program (a) School Programs Chapter 6, 6.1, A The County Board of Education shall provide for the administration and operation of juvenile court schools in The Education program is facilitated by the conjunction with the Chief Probation Officer, or designee San Luis Obispo County Office of Education pursuant to applicable State laws. The school and facility (SLOCOE). We met with the Assistant administrators shall develop and implement written policy Superintendent Katherine Aaron and Director and procedures to ensure communication and of Alternative Education Chris Balogh. Both coordination between educators and probation staff. expressed the intentional and dedicated Culturally responsive and trauma-informed approaches relationship they have with probation, both should be applied when providing instruction. Education agencies understanding the importance of staff should collaborate with the facility administrator to providing necessary and informed services to use technology to facilitate learning and ensure safe the youth under their care. The Office of Ed technology practices. The facility administrator shall goes beyond required elements in regulation request an annual review of each required element of the and in providing services to youth. They work program by the Superintendent of Schools, and a report to identify youth’s goals in meeting education or review checklist on compliance, deficiencies, and requirements and objectives. Teachers are corrective action needed to achieve compliance with this diligent in prioritizing youth goals and section. Such a review, when conducted, cannot be behaviors, evidenced by their involvement in delegated to the principal or any other staff of any juvenile daily/weekly meetings with probation and court school site. The Superintendent of Schools shall other agency staff to discuss student needs. conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the Post-secondary education has become a facility administrator or designee shall review each item priority as there were five youth enrolled at with the Superintendent of Schools and shall take Cuesta College last fall, two currently, and whatever corrective action is necessary to address each seven for this fall. This Spring, seven youth deficiency and to fully protect the educational interests of were dually enrolled in high school and at all youth in the facility. Cuesta, and all passed. This summer, seven ☒ ☐ ☐ youth are enrolled currently. The SLOCOE continues to promote DBT, a social and emotional curriculum for staff to better relate to their students. This premise facilitates a basic understanding of the individual needs students have when entering their classroom. The PBIS philosophy continues to be a huge part of the SLOCOE priorities. They are consistently working with probation staff to develop basic strategies for youth to instill in themselves: Safe, Responsible, and Considerate. The focus is on modeling positive behavior the youth can anticipate and adopt. Teachers and staff maintain firm, fair, and consistent expectations each day, providing positive feedback or a teaching moment when appropriate. Education staff are involved in daily briefings and in the ICMC meetings to provide feedback on youth progress. SLOCOE works with Cuesta College in the Rising Scholars Program, which is operational but still could use more prioritization and consistency with Cuesta on site. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 42 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements The facility school program shall comply with the State Chapter 6, 6.1, B Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Chapter 6, 6.1, C shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, Chapter 6, 6.1, C-1 ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California Chapter 6, 6.1, C-2 Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. Chapter 6, 6.1, C-3 ☒ ☐ ☐ (4) Administration of the High School Equivalency Tests as approved by the California Department of Chapter 6, 6.1, C-4 ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards Chapter 6, 6.1, C-5 ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court Chapter 6, 6.1, C-6 schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary Chapter 6, 6.1, C-7 or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Chapter 6, 6.1, D implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 43 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) School staff shall be advised of administrative decisions made by probation staff that may affect the Chapter 6, 6.1, D-2 ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school Chapter 6, 6.1, D-3 shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures Chapter 6, 6.1, D-4 that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be Chapter 6, 6.1, F-1 observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their Chapter 6, 6.1, F-2 language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a Chapter 6, 6.1, G-1 record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Chapter 6, 6.1, G-2 ☒ ☐ ☐ (B) Home Language Survey and the results of the State Test used for English language proficiency; Chapter 6, 6.1, G-3 ☒ ☐ ☐ (C) Needs and services of special populations as defined by the State Education Code, including but Chapter 6, 6.1, G-4 ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Chapter 6, 6.1, G-5 ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to Chapter 6, 6.1, G-5, a determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth Chapter 6, 6.1, G-5, c ☒ ☐ ☐ within five school days. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 44 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's Chapter 6, 6.1, G-5, d records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the Chapter 6, 6.1, H-1 youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course Chapter 6, 6.1, H-2 work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Chapter 6, 6.1, I-1 Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, Chapter 6, 6.1, J-1 whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 45 of 59 A453 JUV PRO eff. 01.01.25 1371 PROGRAMS, RECREATION, AND EXERCISE. Chapter 6, 6.2 Programs, Recreation and The facility administrator shall develop and implement Exercise written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the Programs for the pre-dispositional youth are amount of time youth are in their rooms or their bed area. facilitated by Restorative Partners (RP), an In- Custody and Reentry Program for San Luis Obispo County. Restorative Partners Inc. serves people impacted by crime through a continuum of services that focus on mind, body, and spiritual transformation. The programs include evidence-based, trauma- informed approaches that increase self- esteem, pro-social skills, multi-cultural and non-violent communication, and life and job skills. The nonprofit agency offers a continuum of services to meet the diverse needs in the community for both youth and adult populations. The goal for the juvenile facility is to include gender-specific, trauma-informed and evidence-based services to the youth population. We met with Restorative Justice Programs Manager Liz Holly and the Juvenile Services Center Program Manager Ricardo Moctezuma while on site. Ricardo presented a plethora of programming and enrichment activities in a structured format. We were impressed with his enthusiasm to work with youth and to promote volunteer/intern engagement while involved ☒ ☐ ☐ with SLO youth. He demonstrated a genuine and thoughtful approach to working with this population, with a focus on providing more opportunities for individual growth. RP offers a vast program schedule with numerous opportunities for youth participation, including: Sunday/Religious Service; Cooking Programs; Crossroads (cognitive- and evidence-based curriculum specific to offense); Book Club; Music Programs; West and CVA Garden Program, Art and Creative Writing; Lumina Alliance Group; Bible Study; Restorative Justice; Chess Club; Sports Programs; AA and NA; Meditation; Ping-Pong; and Tutoring. RP also acknowledges youth Birthdays (one time a month) and Peer Leader status (weekly) with celebrations for the youth. Youth committed to CVA are provided programming services from the San Luis Obispo Behavior Health Clinicians, RP, and agency staff. Programming opportunities include: Individual and Family Counseling; a comprehensive Cognitive Behavior Curriculum; Substance Abuse treatment; Child and Family Team meetings; Independent Living; Parent Education and Support; Off-site Community Activities; Community Work Service Projects; Gardening; Culinary Activities; Video, Board and Card games; 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 46 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Movie Night; High School/Birthday and Holiday celebrations; In house and outside employment opportunities; Career Path Opportunities; Gender specific programming; and PBIS. SYTF youth in SOAR or the upcoming Phoenix program are provided opportunities for all of the above programming partners to establish and achieve a full array of growth for community reintegration. The transition process for these youth is well thought out and occurs with the assistance of all community and facility partners. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Chapter 6, 6.2, A-1 hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Chapter 6, 6.2, A-2 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Chapter 6, 6.2, A-3 ☒ ☐ ☐ There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Chapter 6, 6.2, A-4 ensure content offered is current, consistent, and relevant to the population. The annual review of programs was ☒ ☐ ☐ completed by Ricardo Moctezuma, the Restorative Partners Program Manager at the facility, on May 16, 2025. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 47 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to Chapter 6, 6.2, B-1, a, b, and c include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled Chapter 6, 6.2, C-1 activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity Chapter 6, 6.2, D-1 each day. Youth participate in one hour of Physical ☒ ☐ ☐ Education during the school day facilitated by the SLOCOE and LME with unit staff. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. Chapter 6, 6.2, D-3 The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Chapter 6, 6.3 Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least once each Religious programming is facilitated by week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ Restorative Partners, who also provides allowed to participate in an activity outside of their room if referral for religious programs at the youth’s he/she elects not to participate in religious programs. request. Religious programs shall provide for: 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 48 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) opportunity for religious services and practices; Chapter 6, 6.3, C-1 ☒ ☐ ☐ (b) availability of clergy; and, Chapter 6, 6.3, C-2 ☒ ☐ ☐ (c) availability of religious diets. Chapter 6, 6.3, C-3 ☒ ☐ ☐ 1373 WORK PROGRAM Chapter 6, 6.4 Work Programs The facility administrator shall develop policies and Chapter 10, 10.2 Special Clothing procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall Youth in detention are able to assist with unit be meaningful, constructive and related to vocational cleanup and other options inside the facility. training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary CVA youth can apply for jobs inside and measure outside of the facility. Jobs at the facility include gardening, mowing, cleaning the ☒ ☐ ☐ kitchen, and assisting with cleaning the facility. Outside the facility, once a youth has met certain criteria, they are able to work at locations such as nurseries funded through the California Department of Rehabilitation; Cal Trans (seasonal); Eckerd Connects for job training and workforce development; and a local fuel delivery service. 1374 VISITING Chapter 6, 6.5 Visiting The facility administrator shall develop and implement Chapter 6, 6.5, A, B, F-4 written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to The youth’s parents and approved visitors receive visits by parents, guardians or persons standing schedule their own visiting, which includes two in loco parentis, and children of youth. Other family ☒ ☐ ☐ 1-hour visits each week. This allows the visitor members, such as grandparents and siblings, and to accommodate their own schedule and supportive adults, may be allowed to visit with the promotes more visitation. Special visits are approval of the facility administrator or designee, and in arranged when requested by the youth’s conjunction with the youth’s case plan or in the best probation officer. interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Chapter 6, 6.5, G Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations Chapter 6, 6.5, C shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 49 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall Chapter 6, 6.5, I-11 be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. Chapter 6, 6.5, I-12 ☒ ☐ ☐ 1375 CORRESPONDENCE Chapter 6, 6.6 Correspondence The facility administrator shall develop and implement Chapter 6, 6.6, B written policies and procedures for correspondence which provide that: ☒ ☐ ☐ Youth are able to send an unlimited number of (a) there is no limitation on the volume of mail that youth letters, postage-free. may send or receive; (b) youth may send two letters per week postage free; Chapter 6, 6.6, C ☒ ☐ ☐ (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of Chapter 6, 6.6, D public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable Chapter 6, 6.6, E cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 6, 6.7 Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 6, 6.9 Access to Legal Services The facility administrator shall develop written procedures Chapter 6, 6.9, C-1 to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; and, Chapter 6, 6.9, C-2 ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. Chapter 6, 6.9, C-3 ☒ ☐ ☐ 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 50 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1390 DISCIPLINE Chapter 7, 7.1 Discipline The facility administrator shall develop and implement Chapter 7, 7.1, B PBIS written policies and procedures for the discipline of youth Chapter 7, 7.1, E that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline The Positive Behavior Interventions and shall be imposed at the least restrictive level which Supports (PBIS) model is intertwined with the promotes the desired behavior and shall not include discipline process, with the rules and corporal punishment, group punishment, physical or sanctions identified as expectations and psychological degradation. consequences for certain behaviors. The Deprivation of the following is not permitted: expected behaviors and consequences for not following them are posted in the living unit and ☒ ☐ ☐ on posters throughout the facility. This philosophy is emulated in the classroom as youth are rewarded for following along with expected behaviors, which are promoted through the program with incentive-based levels of leadership. Sanctions include losing privileges or completion of Reflection Time, a written exercise for not following the structure of the program or schedule. (a) bed and bedding; Chapter 7, 7.1, E ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Chapter 7, 7.1, E personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Chapter 7, 7.1, E ☒ ☐ ☐ (d) contact with parent or attorney; Chapter 7, 7.1, E ☒ ☐ ☐ (e) exercise; Chapter 7, 7.1, E ☒ ☐ ☐ (f) medical services and counseling; Chapter 7, 7.1, E ☒ ☐ ☐ (g) religious services; Chapter 7, 7.1, E ☒ ☐ ☐ (h) clean and sanitary living conditions; Chapter 7, 7.1, E ☒ ☐ ☐ (i) the right to send and receive mail; Chapter 7, 7.1, E ☒ ☐ ☐ (j) education; and, Chapter 7, 7.1, E ☒ ☐ ☐ 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 51 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) rehabilitative programming. Chapter 7, 7.1, E ☒ ☐ ☐ The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Chapter 7, 7.1, F Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Chapter 7, 7.2 Discipline Process The facility administrator shall develop and implement Chapter 7, 7.2, A written policies and procedures for the administration of discipline which shall include, but not be limited to: We reviewed 10 separate incident reports, (a) designation of personnel authorized to impose with each including due process elements of a discipline for violation of rules; violation of expectations. Although not required, the agency allows for due process for all discipline-related incidents resulting in a sanction and an incident report. Youth read the incident report and acknowledge verbally and by signature if they want a hearing. The agency added the proposed sanction in writing for the youth to acknowledge by signature for Due Process. ☒ ☐ ☐ We spoke to youth about the PBIS model, expectations, and if they had a clear understanding of sanctions for certain behaviors. Responses from all youth interviewed, including documentation in the reports we reviewed, revealed program expectations are clearly demonstrated verbally by staff and by visual posters throughout the facility. Youth understood consequences would result in re-direction of negative behavior to promote a more positive program. (b) prohibiting discipline to be delegated to any youth; Chapter 7, 7.2, F ☒ ☐ ☐ (c) definition of major and minor rule violations and their consequences, and due process requirements; The facility rules (expectations) and accompanying sanctions (consequences) are ☒ ☐ ☐ in the youth handbook and posted in the living unit. (d) trauma-informed approaches and positive behavior interventions; Chapter 7, 7.2, C ☒ ☐ ☐ (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Chapter 7, 7.2, B imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 52 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) major rule violations and the discipline process shall be documented and require the following: Chapter 7, 7.2, I-1, a ☒ ☐ ☐ (1) written notice of violation prior to a hearing; (2) accommodations provided to youth with disabilities, limited literacy, and English language Chapter 7, 7.2, L ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Chapter 7, 7.2, I-2, a incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Chapter 7, 7.2, I-2 evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Chapter 7, 7.2, I-2 hearing process; ☒ ☐ ☐ (6) provision for administrative review. Chapter 7, 7.2, J ☒ ☐ ☐ (g) violations that result in a removal from camp or commitment program, but not a return to court, will follow Chapter 7, 7.2, I-4, a the due process provisions in subsection (e) above. Youth whose conduct merits a removal from ☒ ☐ ☐ the program are referred for petition or Court action. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Section 8.11 Management of Communicable Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local San Luis Obispo County Public Health health officer, shall develop written policies and ☒ ☐ ☐ (SLOCPH) Policy 1410 - Management of procedures to address the identification, treatment, Communicable Diseases control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Section 8.11, B-1: Intake Health Screening procedures. Section 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): B Booking Procedures (a) Intake health screening procedures; ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #1 Screening These sections articulate the screening by staff and medical, where the screening is done and the reaction to specific criteria at admission. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 53 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Section 8.11, B-2: Identification of relevant symptoms. 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): Booking Procedures B-3 through 8 (b) Identification of relevant symptoms; ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #1 Screening These procedures outline the screening criteria, including relevant information related to questions and observations of symptoms. SLOJF Section 8.11, B-3: Referral for medical evaluation. (c) Referral for medical evaluation; ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #2 Appraisal SLOJF Section 8.11, B-4: Treatment responsibilities during detention. SLOCPH 1410, III-A, Bullet #2 (d) Treatment responsibilities during detention; ☒ ☐ ☐ Appraisal/Treatment SLOCPH 1410, III-B, Bullet #2 Management/Communication SLOJF Section 8.11, B-5: Coordination with public and private community-based (e) Coordination with public and private community- resources for follow-up treatment. based resources for follow-up treatment; ☒ ☐ ☐ SLOCPH 1410, III-C Follow-up care and release information. SLOJF Section 8.11, B-6: Applicable reporting requirements. SLOJF Section 8.11, Administrative 2-d, I-iii SLOCPH 1410, III-B, Bullet #3 Reporting (f) Applicable reporting requirements; and, ☒ ☐ ☐ This includes reporting results of tests to the Public Health Division Manager, Assistant Public Health Director, and the Communicable Disease Program Manager. Other sections include a report to the administrators in the agency, parents, and the Juvenile Court Judge. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 54 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 SLOJF Section 8.11, B-7: Strategies for handling disease outbreaks. SLOJF Section 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): B (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ SLOCPH 1410, III-D, Bullet #2 Outbreaks This section coordinates efforts for youth entering the facility from booking responsibilities to youth/staff protocols. The policies and procedures shall be updated as necessary to reflect communicable disease priorities These policies are reviewed with all new CDC identified by the local health officer and currently ☒ ☐ ☐ and California Public Health Guidelines. recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Chapter 8, 812 Access to Health Care The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Chapter 10, Clothing and Personal Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. Chapter 10, 10.1, A-6 ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: Chapter 10, 10.1, A-1, 3 and 4 (1) Socks and serviceable footwear; ☒ ☐ ☐ Chapter 10, 10.2 Special Clothing (2) Outer garments; Chapter 10, 10.1, A-2 ☒ ☐ ☐ (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; Chapter 10, 10.1, A-4 ☒ ☐ ☐ Chapter 10, 10.1, C-1 (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. Chapter 10, 10.1, A-1 ☒ ☐ ☐ Chapter 10, 10.1, C-1 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried Chapter 10, 10.1, A-6 completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Chapter 10, 10.1, F ☒ ☐ ☐ 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 55 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1482 CLOTHING EXCHANGE Chapter 10, 10.3 Clothing Exchange The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Chapter 10, 10.5 Control of Vermin in Youth’s Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Chapter 10, 10.6 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Chapter 10, 10.6, A-1 ☒ ☐ ☐ (b) Toothpaste; Chapter 10, 10.6, A-2 ☒ ☐ ☐ (c) Soap; Chapter 10, 10.6, A-3 ☒ ☐ ☐ (d) Comb; Chapter 10, 10.6, A-4 ☒ ☐ ☐ (e) Shaving implements; Chapter 10, 10.6, A-5 ☒ ☐ ☐ (f) Deodorant; Chapter 10, 10.6, A-6 ☒ ☐ ☐ (g) Lotion; Chapter 10, 10.6, A-7 ☒ ☐ ☐ (h) Shampoo; and, Chapter 10, 10.7, B ☒ ☐ ☐ (i) Post-shower conditioning hair products. Chapter 10, 10.6, A-9 ☒ ☐ ☐ 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 56 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided Chapter 10, 10.5, B through a common dispenser is permitted. Youth shall Chapter 10, 10.8 Shaving not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Chapter 10, 10.7 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Chapter 10, 10.8 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Chapter 10, 10.9 Hair Care Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Chapter 11, 11.1 Standard Bedding and Linen Clean laundered, suitable bedding and linens, in good Issue repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these Chapter 11, 11.1, A-1 ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in (a) above; Chapter 11, 11.1, A-1 ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Chapter 11, 11.1, A-4 ☒ ☐ ☐ (d) One towel; and, Chapter 11, 11.1, A-3 ☒ ☐ ☐ (e) One blanket or more, up on request Chapter 11, 11.1, A-2 ☒ ☐ ☐ 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 57 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING LINEN EXCHANGE Chapter 11, 11.1, A-4 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. Chapter 11, 11.1, A-2 and 4 ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Chapter 12 Facility Sanitation, Safety and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 58 of 59 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under ☒ the juvenile court who are ages 19 through 21. ☐ ☐ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7539 San Luis Obispo Juvenile Hall CI PRO 25-26 Page 59 of 59 A453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7540 FACILITY NAME: San Luis Obispo Juvenile Services Center: FACILITY TYPE: Camp Coastal Valley Academy (CVA) PERSON(S) INTERVIEWED: Robert Reyes, Chief Probation Officer; Tom Milder, Assistant Chief Probation Officer; Jeremiah Malzhan, Chief Deputy Probation Officer; Jennifer Gonzalez, Assistant Deputy Chief Probation Officer; Seth Price, Supervising Probation Officer; Elizabeth Chavez, Supervising Probation Officer; Laureen Kilenberger, Supervising Probation Officer; Adam Chambers, Supervising Probation Officer; Heidi Rouse, Juvenile Service Officer II; Juan Cortez, Juvenile Services Officer I; Jose Sanchez, Juvenile Services Officer I; Katherine Aaron, Assistant Superintendent, San Luis Obispo Office of Education (SLOCOE); Chris Balough, Director SLOCOE; Jill Rietjens, SLO Behavior Health Division Manager – Youth Services; Lynley Ewen, SLO Behavior Health Program Supervisor; Kyle May, SLO Behavior Health Clinician; Colleen Buckley, SLO Behavior Health Clinician; Michelle Shoresman, SLO Public Health Manager (Medical); Liz Holly, Restorative Justice Program Manager – Restorative Partners; Ricardo Moctezuma, Restorative Partners Program Manager; Youth: Isis, age 16; Ava, age 18; Adrian, age 16 FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 23-25, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS All local Inspections are for the Juvenile Services Center Juvenile Hall, Coastal Valley On an annual basis, or as otherwise required by law, each Academy, and Secure Youth Treatment juvenile facility administrator shall obtain a documented Facility. inspection and evaluation from the following: ☒ ☐ ☐ (a) county building inspector or person designated by the November 4, 2024 Board of Supervisors to approve building safety; March 31, 2023 (b) fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code Section November 1, 2024 13146.1(a) and (b); ☒ ☐ ☐ March 30, 2023 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 1 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health: November 24, 2024 November 2023 Medical/Mental Health: March 3, 2025 February 29, 2024 Nutritional Health: January 16, 2025* ☒ ☐ ☐ November 14, 2023 There were noted issues of noncompliance regarding Minimum Diet, Posted/Reviewed Menus, Food Service Plan, and Kitchen Sanitation. A Corrective Action Plan was submitted and subsequently all items were corrected by February 12, 2025. NOTE: All youth meals are prepared at the SLO County Jail. (d) county superintendent of schools on the adequacy of educational services and facilities as required in Section October 24, 2024 1370; ☒ ☐ ☐ November 28, 2023 (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, November 14, 2024 ☒ ☐ ☐ November 30, 2023 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or September 17, 2024 Probation Commission as required by Section 240 of the ☒ ☐ ☐ December 1, 2023 Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS Chapter 3, 3.1 Appointment and Qualifications Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification letter The elements of this regulation are addressed confirming that all elements of regulation are met. in a memorandum completed by Chief Probation Officer Robert Reyes, dated May (a) Appointment ☒ ☐ ☐ 27, 2025. The memo articulates the hiring In each juvenile facility there shall be a superintendent, practices of the agency which meets the director or facility manager in charge of its program and regulation. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: Chapter 3, 3.1, B-1 (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and Chapter 3, 3.1, B-2 evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 2 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Chapter 3, 3.1, B-3 and 6 (3) adhere to the minimum standards for the selection The BSCC Standards for Training and and training requirements adopted by the Board ☒ ☐ ☐ Corrections (STC) report for 2023-2024 found pursuant to Section 6035 of the Penal Code; and San Luis Obispo County Probation in compliance with requirements for staff training. (4) conduct a criminal records review, on each new employee, and psychological examination in Chapter 3, 3.1, B-4 and 5 accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Chapter 3, 3.1, B-7 facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 1321 STAFFING Chapter 3, 3.2 Staffing Each juvenile facility shall: Chapter 3, 3.2, A-2 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility has 38 Juvenile Supervision programming, to provide for safety and security of youth Officers (JSO), six JSO III’s, and three and staff, and meet established standards and Supervising Deputy Probation Officers regulations; (SDPO). There are no vacancies in this series. Of the 38 JSO I/II, two are new hires and have ☒ ☐ ☐ not yet completed Core Training. The staffing patterns are 12-hour shifts: 6 a.m. to 6 p.m.; 6 p.m. to 6 a.m.; 8 a.m. to 8 p.m.; 9 a.m. to 9 p.m.; and 10 a.m. to 10 p.m. This allows for more coverage during waking hours to complete programming and other T15 responsibilities. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent Chapter 3, 3.2, A-1 exigent circumstances; ☒ ☐ ☐ The agency continues to have sufficient staffing levels with the added program. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Chapter 3, 3.2, A-12 There are three SDPO assigned to the facility. ☒ ☐ ☐ The necessary graveyard supervisory staff is a JSO III who maintains supervision of overall operations of the facility during that time. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has Chapter 3, 3.2, A-3 completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☐ ☐ There is always a SDPO or JSO III on duty and in charge of the facility. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 3 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) have at least one staff member present on each living unit whenever there are youth in the living unit; Chapter 3, 3.2, A-4 ☒ ☐ ☐ (f) have sufficient food service personnel relative to the number and security of living units, including staff qualified The facility contracts with the SLO County Jail and available to: plan menus meeting nutritional to provide food services. requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, Chapter 3, 3.2, A-7 transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ Ancillary personnel are not responsible for and to ensure that youth supervision staff shall not be youth supervision. diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Chapter 3, 3.2, A-6 temporary variations in staff assignments to meet special program needs. Staffing shall be in compliance with a The facility operates with a minimum of seven ☒ ☐ ☐ minimum youth-staff ratio for the following facility types: JSO’s during waking hours and four during sleeping hours. (1) Juvenile Halls CVA is not a Juvenile Hall. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a SPJH. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 4 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one Chapter 3, 3.2, A-8 wide-awake youth supervision staff member on duty for each 15 youth in the camp population; ☒ ☐ ☐ The facility chooses to staff the CVA as a JH with the ratio of 1:10 during waking hours. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake Chapter 3, 3.2, A-9 youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 3, 3.2, A-6 number of youth in residence, unless arrangements have been made for backup support ☒ ☐ ☐ The facility will operate with a minimum of services which allow for immediate response to seven JSO’s on duty. emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in Chapter 3, 3.2, A-10 ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be Chapter 3, 3.2, B-2 given to the size, design, and location of the camp; types of youth committed to the camp; and the The policy has sufficient staff assigned with ☒ ☐ ☐ function of the camp in determining the level of the opportunity to fluctuate depending on supervision necessary to maintain the safety and population. welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of Chapter 3, 3.2, B-4 personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 5 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Chapter 3, 3.3, A Orientation Chapter 3.4 Facility Training Program (a) Prior to assuming any responsibilities each youth Chapter 3, 3.3, A-1 supervision staff member shall be properly oriented to their duties, including: The Training Program for Juvenile Supervision (1) youth supervision duties; staff incorporates many tenents of the Department’s philosophy as well as required elements in Youth Supervision Core Training. This includes all staff to be oriented to the ☒ ☐ ☐ Mission, Vision, and Values of the Agency; the philosophy of detained youth; an overview of Positive Behavior Interventions and Supports (PBIS); employee responsibilities and conduct; and a review of the agency’s Use of Force policy. These requirements promote the agency’s philosophy; staff are able to support the physical, emotional, intellectual, and social development of youth. (2) scope of decisions they shall make; Chapter 3, 3.3, A-2 ☒ ☐ ☐ (3) the identity of their supervisor; Chapter 3, 3.3, A-3 ☒ ☐ ☐ (4) the identity of persons who are responsible to them; Chapter 3, 3.3, A-4 ☒ ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and Chapter 3, 3.3, A-5 ☒ ☐ ☐ (6) ethical responsibilities. Chapter 3, 3.3, A-6 ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 6 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff member shall Chapter 3, 3.3, B Training receive a minimum of 40 hours of facility-specific Chapter 3, 3.3, B-1 orientation, including: (1) individual and group supervision techniques; Department policy requires new staff to complete 160 hours of facility-specific training established with an assigned permanent staff (FTO) who mentors the officers in all elements in the Facility Training Manual, including assessment of their comprehension and understanding of all elements of youth supervision. Performance Reports on their knowledge and efficiency are completed and submitted/reviewed by the facility ☒ ☐ ☐ Superintendent. The Facility Training Program Manual is reviewed and updated annually by the Deputy Chief of Facilities and the Leadership Team in the department. This enhanced requirement exceeds Title 15 Minimum Standards and reveals the dedication from Administration in putting such a high level of dedication to training youth supervision staff. (2) regulations and policies relating to discipline and rights of youth pursuant to law and the provisions of Chapter 3, 3.3, B-2 ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Chapter 3, 3.3, B-3 (4) suicide prevention and response to suicide Chapter 3, 3.3, B-4. attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and Chapter 3, 3.3, B-5 ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Chapter 3, 3.3, B-6 trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; Chapter 3, 3.3, B-7 ☒ ☐ ☐ (8) routine security measures, including facility Chapter 3, 3.3, B-8 perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Chapter 3, 3.3, B-9 mental health services; ☒ ☐ ☐ (10) documentation; and Chapter 3, 3.3, B-10 ☒ ☐ ☐ (11) fire/life safety training Chapter 3, 3.3, B-11 ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 7 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Chapter 3, 3.3, C complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section ☒ ☐ ☐ Staff are also required to complete Annual 6035. Training as specified in Chapter 3, 3.5, A. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training Chapter 3, 3.3, B-1 ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Chapter 3, 3.2, A-11 Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Chapter 1, 1.3 Policy Statement All facility administrators shall develop, publish, and Chapter 3, 3.6 Policy and Procedure Manual implement a manual of written policies and procedures Chapter 3, 3.6, D Procedure requirements for that address, at a minimum, all regulations that are specific manual inclusions. applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, Chief Deputy Probation Officer Jeremiah and shall be administratively reviewed at a minimum Malzhan provided documentation that the every two years, and updated, as necessary. Those ☒ ☐ ☐ SLO Juvenile Services Center Manual was records relating to the standards and requirements set last reviewed and updated on June 11, 2025. forth in these regulations shall be accessible to the Board The manual is reviewed annually. on request. The manual shall include: The agency is considering a transition to Lexipol in the near future. (a) table of organization, including channels of communications and a description of job classifications; Chapter 3, 3.6, C-1 Appendix #8 Has Job Descriptions, Chain of ☒ ☐ ☐ Command, and the Organization Chart for the facility. (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Chapter 3, 3.6, C-2 Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Chapter 3, 3.6, C-3 ☒ ☐ ☐ (d) initial orientation and training program for employees; Chapter 3, 3.6, C-4 ☒ ☐ ☐ (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract Chapter 3, 3.6, C-5 employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 8 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) maintenance of record-keeping, statistics and communication system to ensure: Chapter 3, 3.6, C-6 (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Chapter 3, 3.6, C-6, ap (2) legal and proper care of youth; Chapter 3, 3.6, C-6, b ☒ ☐ ☐ (3) maintenance of individual youth's records; Chapter 3, 3.6, C-6, c ☒ ☐ ☐ (4) supply of information to the juvenile court and Chapter 3, 3.6, C-6, d those authorized by the court or by the law; and, ☒ ☐ ☐ (5) release of information regarding youth. Chapter 3, 3.6, C-6, e ☒ ☐ ☐ Chapter 3, 3.6, C-7 (g) ethical responsibilities; The department has an established ethics ☒ ☐ ☐ policy, incorporated in the Agency Manual, which is required to be read by all new staff. Chapter 3, 3.6, C-8 (h) trauma-informed approaches; The facility’s training curriculum articulates ☒ ☐ ☐ staff responsibilities in their dealing with youth as it relates to trauma. Chapter 3, 3.6, C-9 The facility’s training curriculum articulates (i) culturally responsive approaches; ☒ ☐ ☐ staff responsibilities in their dealing with youth as it relates to culturally responsive approaches with their youth population. Chapter 3, 3.6, C-10 (j) gender responsive approaches; The facility’s training curriculum articulates ☒ ☐ ☐ staff responsibilities in their dealing with youth as it relates to gender in the facility. (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access to Chapter 1, Section 1.2 Non-Discrimination all available services, placement, care, treatment, and Statement benefits, and provides that no person shall be subject to Chapter 3, 3.6, C-11 discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, This information is also in the Youth ☒ ☐ ☐ national origin, immigration status, color, religion, gender, Handbook. sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 9 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (l) storage and maintenance requirements for any chemical agents related security devices, and weapons Chapter 3, 3.6, C-12 ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; Chapter 3, 3.6, C-13 ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. Chapter 3, 3.6, C-14 The policy shall include an approach to preventing, Chapter 3, 3.27 PREA Policy detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Chapter 3, 3.7 Fire Safety Plan The facility administrator shall consult with the local fire Chapter 3, 3.7, A-1 department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; Chapter 3, 3.7, A-2 Chapter 3, 3.7, E This section articulates the procedures to conduct the inspection, including the inspection to occur by the 15th day of each month. ☒ ☐ ☐ We reviewed the monthly facility inspections for 2025, noting the completion of the form includes comments for any items that need to be addressed. The follow-up is documented on the following month’s inspection. Facility administration reviews the monthly forms and maintains them in a binder for easy review. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); Chapter 3, 3.7, A-3 The most recent fire inspection was conducted ☒ ☐ ☐ on November 1, 2025. Although the agency is only required to have these inspections done biannually, they complete these annually. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 10 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) an evacuation plan; Chapter 3, 3.7, A-5 Chapter 3, 3.7, K-5, d Chapter 3, 3.10 Facility Evacuation Plan The facility conducts periodic evacuation drills for each unit in the facility during fire drills. ☒ ☐ ☐ On June 12, 2025, SFM Tayone McLeod submitted a memo to the agency indicating the review of the facility’s Institution Fire Safety Plans and Procedures and found they comply with Titles 15, 19, and 24 of the California Code of Regulations. (e) documented fire drills not less than quarterly; Chapter 3, 3.7, A-5 Chapter 3, 3.7, G and J This policy articulates fire drills are to occur monthly as training tools in the areas of fire, ☒ ☐ ☐ emergency systems, and evacuation drills. Our review found monthly drills each month in 2025, lasting anywhere from 3-30 minutes. (f) a written plan for the emergency housing of youth in the case of fire; and, Chapter 3, 3.7, A-6 Evacuation Chapter 3, 3.7, K-5, d Chapter 3, 3.11 Emergency Housing of Youth The Santa Barbara County Probation Department (SBCPD) will house youth in the ☒ ☐ ☐ event of a full evacuation of 24 hours or more. SLO Probation has an active Memorandum of Agreement with Santa Barbara for housing. If less than 24 hours, the agency will work with the SLO Sheriff to arrange for temporary housing at the Jail. (g) development of a fire suppression pre-plan in cooperation with the local fire department. Chapter 3, 3.7, A-7 ☒ ☐ ☐ Chapter 3, 3.7, J Fire Response 1326 SECURITY REVIEW Chapter 3, 3.8 Security Review Each facility administrator shall develop policies and procedures to annually review, evaluate, and document This policy requires the annual review of security of the facility. The review and evaluation shall security issues including a report to the Chief include internal and external security, including, but not Probation Officer. The most recent Security limited to, key control, equipment, and staff training. Review was completed via memo by SDPO ☒ ☐ ☐ Seth Price, documenting his review from February 27-March 3, 2025. We found the memo very specific to all elements of security practices with a comprehensive review of 2024-2025 practices. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 11 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1327 EMERGENCY PROCEDURES Chapter 3, 3.10 Emergency Procedures The facility administrator shall develop facility-specific Chapter 3, 3.6, D-2 policies and procedures for emergencies that shall Chapter 3, 3.10, G Riot (Inside facility) include, but not be limited to: ☒ ☐ ☐ Chapter 3, 3.10, A-1 Escapes (a) escape, disturbances, and the taking of hostages; Chapter 3, 3.10, A-1 and 13 Hostages Chapter 3, 3.10, F Procedure Chapter 3, 3.10, A-2 and F Civil Disturbance (b) civil disturbance, active shooter and terrorist attack; Chapter 3, 3.10, A-4 Active Shooter ☒ ☐ ☐ Chapter 3, 3.10, A-5 Terrorist Attack Chapter 3, 3.10, A-3 List Chapter 3, 3.10, B-6 Definition Chapter 3, 3.10, H Disasters (c) fire and natural disasters; ☒ ☐ ☐ The facility procedures for fire and natural disasters are the same. (d) periodic testing of emergency equipment; Chapter 3, 3.10, A-7 ☒ ☐ ☐ Chapter 3, 3.10, A-9 Emergency Evacuation We reviewed an open-ended Memorandum of (e) emergency evacuation of the facility; and ☒ ☐ ☐ Understanding dated January 11, 2023, with the Santa Barbara Probation Department for emergency housing of youth. Chapter 3, 3.10, A-10 The facility requires that staff complete a two- hour training annually on Emergency Procedures. (f) a program to provide all youth supervision staff with an annual review of emergency procedures. ☒ ☐ ☐ A memo was completed on June 2, 2025, by Assistant Chief Deputy Probation Officer Jennifer Gonzalez, verifying all staff had this training in 2024. The next annual training is scheduled for all staff on July 2, 2025. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 12 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS Chapter 3, 3.15 Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual The facility uses the Guard 1/Pipe Electronic observation of youth at a minimum of every 15 minutes, safety check system. The policy includes an at random or varied intervals during hours when youth audit process and staff expectations in terms are asleep or when youth are in their rooms, confined in of ‘random and varied’ specific language. holding cells or confined to their bed in a dormitory. Operationally, the policy provides direction for Supervision is not replaced, but may be supplemented staff in how to use and download the by, an audio/visual electronic surveillance system information before, during, and after their shift designed to detect overt, aggressive or assaultive to ensure the correct officer is associated with behavior and to summon aid in emergencies. All safety the check. checks shall be documented with the actual time the check is completed. Facility administration audits and reviews all safety checks, handling late checks by staff through a counseling, documented memo, or other measures internally. We noted there have been 28 late safety ☒ ☐ ☐ checks so far in 2025, with an average of 5.6 per month. For comparison, there were an average 6.4 per month in 2024. Facility Administration acknowledges 100% compliance with policy by recognizing staff who had no late checks in a given month. Facility-wide in January 2025, 19/30 staff had 100% compliance with safety checks, 25/30 in March and 22/30 in May. We note there were approximately 3348 safety checks completed in each of the noted months, with 8 late checks in January 2025, 5 in March, and 7 in May, totaling in 20 late checks in the months we reviewed. Audits include video review and noted documented discussions with staff. Overall, the agency acknowledges staff for the importance of timely recorded safety checks. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 13 of 59 A453 JUV PRO eff. 01.01.25 1329 SUICIDE PREVENTION PLAN Chapter 3, 3.16, A Suicide Prevention Plan The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, The agency policy requires the plan to be shall plan and implement written policies and reviewed annually by the Law Enforcement procedures which delineate a Suicide Prevention Plan. Medical Committee (LEMC), with the last plan The plan shall consider the needs of youth experiencing review on April 11, 2025. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner Facility administration work closely with San consistent with the level of suicide risk. The plan shall Luis Obispo County Behavior Health and San include the following elements: Luis Obispo County Public Health, the medical provider, to establish any concerns or behaviors related to suicide ideation or acting out are addressed immediately by all personnel. The forms for articulating a special watch or more strict measures are clearly explained and documented by all involved agency partners. The factors addressed are housing, clothing, room checks, meals, showering, items allowed in rooms, and program participation. There is no “automatic’ protocol but rather a determination of supervision pending clinician review or assessment. The agency has four Clinicians through SLO County who are on- site Monday through Friday 8:00 a.m. to 8:30 p.m. and 9:00 a.m. to 7:00 p.m. Saturday and Sunday. We reviewed 22 incidents since January 2025 ☒ ☐ ☐ which resulted in the implementation of the Mental Health Safety Protocol form, all from detention or at admission, except two that involved CVA youth. Of those, five youth were placed on a safety protocol at Intake and released within 24 hours. Three youth had multiple safety Protocols (nine incidents) established by SLO Behavior Health, lasting 1- 3 days. One youth had an incident which necessitated a 4-day Safety Protocol. The remaining seven youth had 1-day protocols in place. We spoke with Behavior Health managers and Clinicians on site to understand the levels of supervision expectations. Most forms indicated a placement in the Holding ‘Camera’ Room, however, allowed for regular programming, meals, and shower. The youth would then return to the holding room after evening program or earlier. We provided technical assistance to utilize the holding room for 1:1 or closer supervision timelines and keep youth in their unit if the need for direct and close supervision was necessary. It was our point that a youth on 15- minute checks and little to no limitations on items allowed could be housed in their own room rather than isolated in the holding area which is not typically supervised, unless there 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 14 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 is a 1:1 requirement for constant, direct supervision. The agency and Behavior Health acknowledged the incidents of suicide behaviors have been high in 2025, with each committing to make adjustments if appropriate for supervising a youth in their own room, especially given the camera rooms available on the west unit. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training Chapter 3, 3.16, B-1 and the Juvenile Corrections Officer Core Course. This policy requires four hours of Suicide Prevention Training during Core Training and ☒ ☐ ☐ two hours annually thereafter. Training records were provided for youth supervision staff and we found the agency met this internal requirement. (b) Screening, Identification Assessment and Precautionary Protocols Chapter 3, 3.16, B-2, a (1) All youth shall be screened for risk of suicide at intake and as needed during detention. When a youth is admitted, intake staff along with medical personnel complete numerous assessments and screening questionnaires to ☒ ☐ ☐ adequately assess their level of risk as it relates to trauma, health and behavior health issues, and classification criteria related to special or articulated behaviors necessitating placement in a special unit or room. (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk Chapter 3, 3.16, B-1, a of suicide. ☒ ☐ ☐ Policy requires all staff to be trained, not just intake staff. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall Chapter 3, 3.16, B-2, e-1 and 2 be referred to behavioral/mental health staff for a suicide risk assessment. This policy outlines the process for mental ☒ ☐ ☐ health referrals. Mental health staff are on duty seven days per week, with the MET Crisis Team on-call after traditional hours. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the Chapter 3, 3.16, C-1 through 4 behavioral/mental health assessment. ☒ ☐ ☐ This includes housing, treatment, supervision, and programming strategies. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 15 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Referral process to behavioral/mental health staff for assessment and/or services. Chapter 3, 3.16, B-2, a and e-2 This policy articulates the immediate referral to the Mental Health Therapist (MHT) or ☒ ☐ ☐ Clinician. If not on duty, there is a procedure in place to contact the Mental Health Evaluation Team for emergencies. (d) Procedures for monitoring of youth identified at risk for suicide. Chapter 3, 3.16, C-3, a-d This policy articulates the level of supervision ☒ ☐ ☐ based on the MHT/Clinician established protocol and relayed to on-duty staff. (e) Safety Interventions (1) Procedures to address intervention protocols for Chapter 3, 3.16, C Safety Interventions youth identified at risk for suicide which may Chapter 3, 3.16, C-1 ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- informed approaches Chapter 3, 3.16, C-2 ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal behaviors. Chapter 3, 3.16, C-5 Facility staff are required to address any forms ☒ ☐ ☐ of suicide ideation, discussion, or response to suicide behaviors. (f) Communication (1) The intake process shall include communication Chapter 3, 3.16, B-2, a-d with the arresting officer and family guardians Chapter 3, 3.16, C-5, c regarding the youth’s past or present suicidal ideations, behaviors or attempts. The on-duty intake officer is required to communicate with officers, parents/family, facility staff, and agency partners to retrieve current or past information relating to suicide behaviors. That intake officer then ☒ ☐ ☐ communicates the information to the on-duty supervisors, medical, and mental health staff. Additionally, any threats or actions while the youth is in custody shall be reported immediately to the lead unit staff, supervisor, Medical, and Mental Health staff. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 16 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information sharing about youth at risk for suicide with youth There are weekly (ICMC) meetings which supervision, healthcare, and behavioral/mental include discussions of each youth and any health staff. circumstances relevant to depression or isolation. We spoke with the administrative partners from each agency included in regulation and, ☒ ☐ ☐ although there are weekly meetings to address youth behavior, all partners are in active communication with facility staff regarding any behaviors that need to be communicated or addressed, sometimes several times a day. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Chapter 3, 3.16, F Critical Incident Debrief (1) Process for administrative review of the Chapter 3, 3.16, F-4 Administrative Review ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Chapter 3, 3.16, F-1 and 2 ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Chapter 3, 3.16, F-3 ☒ ☐ ☐ (h) Documentation (1) Documentation processes shall be developed to Chapter 3, 3.16, E ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services Chapter 3, 3.16, C-4 Programming and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the The facility houses, treats, supervises, and youth or security of the facility. Any deprivation of encourages all youth identified as being at risk programs, services or activities for youth at risk of ☒ ☐ ☐ for suicidal behaviors. The daily BH suicide shall be documented and approved by the facility evaluations and constant staff engagement manager. are encouraged and supported by administration. 1340 REPORTING OF LEGAL ACTIONS Chapter 4, 4.1 Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED Chapter 4, 4.2,1(a) Chapter 4, 4.2 Paragraph #1and F (1) Death of a Youth. (a) The facility administrator, in cooperation with the The policy identifies all parties required to be health administrator and the behavioral/mental notified in the event of an in-custody death. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 17 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Chapter 4, 4.2, G-1 and 2 Operational Review and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Chapter 4, 4.2, F-5, b Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 Chapter 4, 4.2, F-6 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with the Chapter 4, 4.2, I Notifications in event of health administrator, shall develop written policies Serious Illness or Injury and procedures for the notification to necessary parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Chapter 3, 3.16 Each juvenile facility shall submit required population Chapter 4, 4.3 and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Chapter 4, 4.5 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ The facility has not exceeded rated capacities fifteen (15) calendar days in a month, the facility this cycle. administrator shall provide a crowding report to the Board in a format provided by the Board. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 18 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES Chapter 5, 5.1 Admittance Procedures The facility administrator shall develop and implement Chapter 5, 5.1 General Policy 1st paragraph written policies and procedures for admittance of youth that emphasize respectful and humane engagement The agency has many policies and required with youth, and reflect that the admission process may assessments in place for youth admission. be traumatic to youth who may have already Intake staff complete a process for booking a experienced trauma. Policies shall be trauma-informed, youth, including Orientation and Rules; Non- culturally relevant, and responsive to the language and Association Orders; Property Inventory, literacy needs of youth. In addition to the requirements Parent Notifications; Mental Health of Sections 1324 and 1430 of these regulations: History/Screening; WIC 627 admission requirements; Non-Racial agreement; Gang Information worksheet; a SOGIE assessment; Gender Preference Questionnaire; and Disability and/or IEP questions. The level of information is communicated with all staff and agency partners to make the most appropriate decision for unit placement, classification status, and room placement. Each tool provides information on the youth’s attitude, prior victimization, gang influence, sexual abuse or assault, and aggression via the intake questionnaire. The medical and ☒ ☐ ☐ mental health assessments include questions related to illnesses, medication, history of medical incidents, mental health conditions, prior assaultive or suicidal behaviors, trauma, and family issues and dynamics. The historical and current information are relevant to detention decisions as well as appropriate to establish relevant goals and objectives during the youth’s stay. We reviewed 10 admission packets for each program, 30 in all, verifying the comprehensive and detailed intake process to admit youth into the facility, which is responsive to all required elements in regulation. When committed and transferred to the CVA Program, youth go through an orientation and admission into the program. The narrative entries by staff are informative and include necessary information to address health, mental health, classification, and related concerns in determining youth needs at admission. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of Chapter 5, 5.1, a admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; (2) Offer of a shower; Chapter 5, 5.1, b ☒ ☐ ☐ (3) Documented secure storage of personal Chapter 5, 5.1, c belongings; ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 19 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Offer of food upon arrival; Chapter 5, 5.1, d-1 and 2 ☒ ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Chapter 5, 5.1, e General Policy ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, Chapter 5, 5.1, f General Policy ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are Chapter 5, 5.1, g General Policy suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Chapter 5, 5.3, G Transgender and Intersex (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Youth (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive Chapter 5, 5.1, A Detention Policy Statement ☐ ☐ ☒ environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that Chapter 5, 5.1, P advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length Chapter 5, 5.1, P ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE Chapter 5, 5.2 Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement Chapter 5, 5.2, a written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require The facility has a comprehensive screening facility staff to assess each youth within 72 hours of process, including intake forms, the SOGIE admission based on the following information: ☒ ☐ ☐ and CSEC assessments, case file reviews, (a) Prior sexual victimization or abusiveness; Court records, and incident or behavior reports to assess this risk. We reviewed 10 initial assessment forms for detention youth while on site, which provided information for staff to understand the youth’s risk. (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, Chapter 5, 5.2, b queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; Chapter 5, 5.2, c ☒ ☐ ☐ (d) Age; Chapter 5, 5.2, d ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 20 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Level of emotional and cognitive development; Chapter 5, 5.2, e ☒ ☐ ☐ (f) Physical size and stature; Chapter 5, 5.2, f ☒ ☐ ☐ (g) Mental illness or mental disabilities; Chapter 5, 5.2, g ☒ ☐ ☐ (h) Intellectual or developmental disabilities; Chapter 5, 5.2, h ☒ ☐ ☐ (i) Physical disabilities; Chapter 5, 5.2, i ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, Chapter 5, 5.2, j ☒ ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for Chapter 5, 5.2, k supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Chapter 5, 5.2, 2nd paragraph process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the Chapter 5, 5.2, 3rd paragraph facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Chapter 5, 5.3 Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth from The Institution Case Management Committee custody which provide for: (ICMC) meets weekly to assist youth with release and reintegration into the community. This team is a coordinated effort with facility staff, the assigned probation officer, and representatives from medical, MH, and ☒ ☐ ☐ education. This full-service approach provides transition services to allow for better adjustment as the youth exits the facility. We reviewed 10 youth release documents/ forms from CVA, detailing the length of stay, progress in the program, and the transition expectations. Chapter 5, 5.3, F-3, b and c (a) verification of identity/release papers; ☒ ☐ ☐ Chapter 5, 5.3, M-1 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 21 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Chapter 5, 5.3, F-3, d (b) return of personal clothing and valuables; Chapter 5, 5.3, J ☒ ☐ ☐ Chapter 5, 5.3, M-4 (c) notification to the youth's parents or guardian; Chapter 5, 5.3, F-3, a ☒ ☐ ☐ (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these Chapter 5, 5.3, F-3, e ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; Chapter 5, 5.3, F-3, f ☒ ☐ ☐ (f) notification of facility mental health personnel. Chapter 5, 5.3, F-3, f ☒ ☐ ☐ The facility administrator shall develop and implement policies and procedures for post-disposition youth to Chapter 5, 5.1, O coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of youth Chapter 5, 5.3, K ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Chapter 5, 5.4 Classification The facility administrator shall develop and implement written policies and procedures on classification of youth The policy includes the process by which staff for the purpose of determining housing placement in the identify a youth’s needs while in detention, at facility. CVA, or in SOAR. There were three Such procedures shall: operational units when we were on site: West had 10 pre-disposition youth and two SYTF youth; Pismo and Morrow units had six in CVA and one in SOAR. CVA youth are placed in the appropriate room in the unit to address any specific areas identified during intake such as proximately to ☒ ☐ ☐ the staff counter or, for those that do not pose a risk, farther away from the control counter. Morro, Center (not occupied), and Pismo units house post-dispositional youth committed to the program and placement is continuously evaluated based on criteria identified throughout their stay. We reviewed 15 Classification Screening documents facility-wide since January 2025, which demonstrated the ability to adjust a youth’s classification status based on new information and youth behavior. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 22 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the appropriate, Chapter 5, 5.4, A least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; Chapter 5, 5.4, E This section identifies the facility unit design ☒ ☐ ☐ and the appropriate classification factors for placement. (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall Chapter 5, 5.4, A-1 through] 14 include, but not be limited to: age, maturity, Chapter 5, 5.4, F Security Classifications: sophistication, emotional stability, program needs, legal General Population, Restricted Status, Special ☒ ☐ ☐ status, public safety considerations, medical/mental Modified Program health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the Chapter 5, 5.4, F-11 youth's behavior while in custody; and, The facility assesses all youth on a special ☒ ☐ ☐ program daily to evaluate progress and/or modification. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single Chapter 5, 5.4, F-12 occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or Chapter 5, 5.4, F-13 status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Chapter 5, 5.5 Transgender and Intersex The facility administrator shall develop written policies Youth and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The facility administers the SOGIE and CSEC The policies shall provide that: ☒ ☐ ☐ tools to assess a youth’s likelihood to victimize or exploit others, as well as their potential to be victimized or exploited. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Chapter 5, 5.5, D preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 23 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender Chapter 5, 5.5, E and F identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their Chapter 5, 5.5, G and I safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and Chapter 5, 5.5, K behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, Chapter 5, 5.5, L facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Chapter 5, 5.5, M and N anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Chapter 5, 5.6 Orientation of Youth The facility administrator shall develop and implement Chapter 5, 5.4, A and B written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal The Youth Handbook and intake booking information shall be provided and supplemented with process provide youth with a summary of all video orientation if feasible. Provision shall be made to elements required by regulation. The provide accessible orientation information to all detained description in the handbook allows youth to youth including those with disabilities, limited literacy, or understand what to expect while in custody as English language learners. well as a summary of daily processes. The Orientation shall include information that addresses: agency requires youth to sign a form indicating they understand expectations while in custody. The agency operates in conjunction with the ☒ ☐ ☐ PBIS (Positive Behavior Interventions and Supports) philosophy and youth are frequently reminded of rules/expectations that promote safe, responsible, and considerate behaviors. This is promoted by all youth supervision staff and agency partners. The CVA Handbook articulates the program components required to maneuver the necessary responsibilities in the program to establish parameters for successful community re-entry. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 24 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) facility rules including contraband and searches and disciplinary procedures; Chapter 5, 5.6, B-1 ☒ ☐ ☐ (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Chapter 5, 5.6, B-17 incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment Chapter 5, 5.6, B-18 and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Chapter 5, 5.6, B-19 ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free Chapter 5, 5.6, B-2 Grievance Procedure of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Chapter 5, 5.6, B-3 Legal Services process; ☒ ☐ ☐ Chapter 5, 5.6, B-8 Court Process (g) access to routine and emergency health and mental Chapter 5, 5.6, B-4 Health Care health care; ☒ ☐ ☐ Chapter 5, 5.6, B-7 Counseling Services Chapter 5, 5.6, B-5 Education and (h) access to education, religious services, and Recreational recreational activities; ☒ ☐ ☐ Chapter 5, 5.6, B-6 Religious Services (i) housing assignments; Chapter 5, 5.6, B-9, ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items Chapter 5, 5.6, B-10 ☒ ☐ ☐ (k) rules and access to correspondence, visits and telephone use; Chapter 5, 5.6, B-11 ☒ ☐ ☐ (l) availability of reading materials, programming, and other activities; Chapter 5, 5.6, B-12 ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; Chapter 5, 5.6, B-13 Use of Restraints and Chemical Agents ☒ ☐ ☐ Chapter 5, 5.6, B-14 Use of Force (n) immigration legal services; Chapter 5, 5.6, B-3 ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 25 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (o) emergencies including evacuation procedures; Chapter 5, 5.6, B-15 Evacuation ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by Chapter 5, 5.6, B-16 Non-Discrimination other youth and staff; Policy ☒ ☐ ☐ Chapter 5, 5.6, B-20 (q) availability of services and programs in a language other than English if appropriate; Chapter 5, 5.6, B-21 ☒ ☐ ☐ (r) the process for requesting different housing, education, programming and work assignments; Chapter 5, 5.6, B-24 ☒ ☐ ☐ (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that Chapter 5, 5.6, B-22 at a minimum includes answers to frequently asked questions and provides contact information for the A Parent Notice provides responses to facility, medical, school and mental health; and, ☒ ☐ ☐ frequently asked questions for parents who do not have access to online orientation information. (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. Chapter 5, 5.6, B-23 ☒ ☐ ☐ 1354 SEPARATION Chapter 5, 5.7 Separation The facility administrator shall develop and implement written policies and procedures that address: Facility staff process the need for Separation through reflection time and/or with privilege suspension as sanctions for incidents which do not pose a threat to the safety or security of the facility, staff, or other youth. The tools use activities which focus on identifying the behavior and making better choices. We reviewed the Separation notes demonstrating the youth’s request for separation (self-separation). We reviewed all ☒ ☐ ☐ Self Separation incidents for CVA youth (6) noting all but one was the same youth. Five were due to the youth being tired and one youth ‘didn’t feel great.’ Each situation for this was documented on a self-separation form, signed by the youth. Any youth involved in an incident that poses a risk to the safety and security of youth, staff, or the facility is subject to room confinement. It is noted youth reintegration sometimes includes separation from group or unit activities. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, Chapter 5, 5.7, A-1 assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 26 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) consideration of positive youth development and trauma-informed care. Chapter 5, 5.7, A3 ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when necessary to Chapter 5, 5.7, A-2 ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. Chapter 5, 5.7, C ☒ ☐ ☐ (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and Chapter 5, 5.7, D Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains Chapter 5, 5.7, E ☒ ☐ ☐ necessary. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 27 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Chapter 5, 5.8 Room Confinement (RC) (a) The facility administrator shall develop and Chapter 5, 5.8, C Procedure for implement written policies and procedures addressing implementation of RC the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The The facility staff uses room confinement as a placement of a youth in room confinement shall be last resort, evidenced by their documentation accomplished in accordance with the following of incidents reviewed. The PBIS model of guidelines: behavior modification allows youth to confront negative behaviors by reflection and discussion before a situation escalates. Facility staff are trained to de-escalate issues through counseling and understanding the triggers which escalate bad behavior. Allowing a youth to self-separate to take a time out and work on calming behaviors has been an effective tool as well. We reviewed all 14 incidents involving room confinement in 2025, each of which demonstrated the need to remove a youth from the unit or setting due to an articulable safety- or security-related behavior. Most involved fights, physically challenging staff or ☒ ☐ ☐ others, or defiance to the point of aggressive action or statements. The process in these situations includes monitoring behavior by discussions with the youth at a minimum of every 15 minutes and documenting the point when a youth no longer poses a threat, demonstrating he or she is ready for reintegration, mostly with a separated status and BH staff inclusion. The 14 incidents in the first five months of this year average three per month. Three of the 14 incidents involved CVA youth with the longest period in their room of three hours, fifty minutes. The others were one hour and one and a half hours. Staff are required to meet with youth every two hours. We found the agency senior JSO III removes the youth from RC as soon as appropriate and no longer waits for BH to respond to approve the plan for reintegration. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and Chapter 5, 5.8, C-1 exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or Chapter 5, 5.8, C-2 ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of Chapter 5, 5.8, C-3 ☒ ☐ ☐ the youth. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 28 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) A youth may be held up to four hours in room confinement. After the youth has been held in room Chapter 5, 5.8, C-8 confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: (1) Return the youth to general population. Chapter 5, 5.8, C-8 ☒ ☐ ☐ Chapter 5, 5.8, C-5, b (2) Consult with mental health or medical staff. The facility behavior health staff are notified ☒ ☐ ☐ when a youth is placed on RC and respond immediately if on site. (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Chapter 5, 5.8, D ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: Chapter 5, 5.8, D-2 (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to Chapter 5, 5.8, D-3 ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee Chapter 5, 5.8, D-1 ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth Chapter 5, 5.8, A and B-1 ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. Chapter 5, 5.8, B-2 ☒ ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires Chapter 5, 5.8, B-3 a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 29 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and Chapter 5, 5.8, B-4 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Chapter 5, 5.9 Institution Assessment and The facility administrator shall develop and implement Plan written policies and procedures for assessment and case planning. The case plan is developed with the assistance of the Institution Case Management Committee (ICMC), comprised of a SDPO or assigned DPO, JSO III, Mental Health Clinician, an Education representative, and nurse or nurse practitioner. The Family Care Network provides two case managers to the facility for completing the initial, ongoing, and transition plans. Policy requires a case plan to be completed within 25 days of admission and every 30 days thereafter. We reviewed 10 initial, on-going, ☒ ☐ ☐ and transition case plans, as well as an Individual Rehabilitation Plan from the SOAR/SYTF program. The agency exceeds regulation, noting the plans were completed prior to the 30 days, and updated with notes on participation in programming and completion of objectives. Each plan addresses Strengths, Substance Abuse, Education, Vocation, Mental Health, Medical, Trauma, Family Relationships, and, when exiting, Aftercare and Transition Planning. The transition plans prior to release were pointed and directed the youth on re- entry expectations. (a) Assessment: The assessment is based on information collected Chapter 5, 5.9, B during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 30 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Institutional Case Plan: (1) A case plan shall be developed for each youth Chapter 5, 5.9, A held for at least 30 days or more and created within 40 days of admission. The facility designates Case Managers to ☒ ☐ ☐ assist in the completion of the initial assessment before 25 days. (2) The institutional plan shall include, but not be limited to, written documentation that provides: Chapter 5, 5.9, B-1, a (A) objectives and time frame for the resolution of ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes a description of program resources needed and Chapter 5, 5.9, B-1, b individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and Chapter 5, 5.9, C-1 discussion of the plan with the youth; The plans are reviewed every 25 days to determine progress or completion of ☒ ☐ ☐ objectives documented. Our review verified the agency complies with this intensive process. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for Chapter 5, 5.9, C-2 post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed Chapter 5, 5.9, A Case Management with input from the family, supportive adults, youth, Committee and Regional Center for the Developmentally Chapter 5, 5.9, C-2 Disabled. Chapter 5, 5.9, C-3 Contact with the Regional Center ☒ ☐ ☐ The committee meets weekly to provide input on the initial, on-going, and transition case plan. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 31 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Chapter 5, 5.10 Counseling and Casework The facility administrator shall develop and implement Services written policies and procedures ensuring the availability Chapter 5, 5.10, B-1 of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: The agency continues to utilize the PBIS (a) youth will receive assistance with needs or concerns model to fidelity, with facility staff continually that may arise; counseling and re-directing negative behavior and acknowledging positive behavior. The interventions are verbal and sometimes involve Reflection reports to draw the youth back to his or her ‘plan.’ Notes are ☒ ☐ ☐ electronically maintained in the JSO III Logs and discussed at the weekly ICMC meetings, including an adjustment to the case plan to best meet the individual needs of youth. We reviewed numerous days of JSO III log entries, capturing a youth’s behavior on any given day/shift. The entries articulate the positive and negative interventions to capture any necessary changes in the case plan. (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, Chapter 5, 5.10, B-3 ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. Chapter 5, 5.10, B-4 ☒ ☐ ☐ 1357 USE OF FORCE Chapter 5, 5.11 Use of Force (UF) The facility administrator, in cooperation with the Chapter 5, 5.11, D-2 General Provisions responsible physician, shall develop and implement Chapter 5, 5.11, L Chemical Agents written policies and procedures for the use of force, which may include chemical agents. Force shall never We reviewed all 12 of the UF incidents in 2025, be applied as punishment, discipline, retaliation or each one was a Detention youth. Staff are treatment. diligent in preventing the need for force unless (a) At a minimum, each facility shall develop policies and no other options are available. Of the UF procedures which: incidents, none involved OC spray. We noted two incidents were a single youth with assaultive or threatening behavior to staff with no use of restraints. Four incidents involved youth-on-youth assaults, three with two youth and one incident was multiple fights involving ☒ ☐ ☐ four youth and a Code 2 response. These four incidents involved the use of mechanical restraints for 8 of the 10 youth involved to move the youth to their room. The incidents reviewed provided clear documentation of events leading to the force option, including attempts to de-escalate. When medical and mental health staff are on- site, they respond immediately. It is noted all UF incidents are administratively reviewed, including video review, to determine if the force was necessary. All incidents were determined that appropriate force was used. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 32 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 Chapter 5, 5.11, D-5 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define Chapter 5, 5.11, D-3, 4 and 5 when those force options are appropriate. Chapter 5, 5.11, E Control and Compliance Holds ☒ ☐ ☐ Chapter 5, 5.11, F Other Hand to Hand Force Methods (3) describe force options or techniques that are expressly prohibited by the facility. Chapter 5, 5.11, D-9 and 13 ☒ ☐ ☐ Chapter 5, 5.11, F-3 Kicking and punching. (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative Chapter 5, 5.11, O-8 ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting Chapter 5, 5.11, P-1 through 7 and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. Chapter 5, 5.11, P-5, 6 and 7 The Assistant Chief Deputy and SPO conduct an independent review of all UF incidents to ☒ ☐ ☐ determine the need for internal investigation. Their review includes submitted recommendations by the supervisor who reviewed video of the incident. (7) define the role, notification, and follow-up procedures required after use of force incidents for Chapter 5, 5.11, D-14, 15, and 16 Medical and medical, mental health staff and parents or legal Mental Health guardians. ☒ ☐ ☐ Chapter 5, 5.11, L-7 OC Spray notifications Chapter 5, 5.11, O-10 Parent notification of UF (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) Chapter 5, 5.11, C-1, a and Welfare and Institutions Code Section 222. Chapter 5, 5.11, H Pregnant Youth ☒ ☐ ☐ This policy addresses known medical conditions and UF on Pregnant Youth. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 33 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: Chapter 5, 5.11, B-16 Definition (1) identify who is approved to carry and/or utilize Chapter 5, 5.11, L Chemical Agents chemical agents in the facility and the type, size and Chapter 5, 5.11, L-1 Trained staff only the approved method of deployment for those Chapter 5, 5.11, M ☒ ☐ ☐ chemical agents. The agency has not used OC spray since March 2022. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the Chapter 5, 5.11, L-2 safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. Chapter 5, 5.11, L-6 This shall include that youth who have been exposed Chapter 5, 5.11, L-8 to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer ☒ ☐ ☐ Per policy, youth are offered a change of suffering the effects of the chemical agent. clothes within one hour of the incident and are not left unattended. (4) define the role, notification, and follow-up procedures required after use of force incidents Chapter 5, 5.11, L-7 OC Spray notifications involving chemical agents for medical, mental health ☒ ☐ ☐ Chapter 5, 5.11, O-10 Parent notification of UF staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for Chapter 5, 5.11, O-2, a-h which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training Chapter 5, 5.11, C Training in use of force and chemical agents when appropriate Chapter 5, 5.11, C-1, a that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (5) physical training force options that may require the use of perishable skills. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (6) timelines the facility uses to define regular training. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 34 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1358 USE OF PHYSICAL RESTRAINTS Chapter 5, 5.12 Use of Restraints (UR) The facility administrator, in cooperation with the Chapter 5, 5.12, A WRAP System responsible physician and mental health director, shall develop and implement written policies and procedures The WRAP is the tool used by the agency to for the use of restraint devices. Restraint devices include immobilize a youth in the event the youth any devices which immobilize a youth's extremities poses a risk to themselves. There have been and/or prevent the youth from being ambulatory. no incidents of the use of the WRAP since March 2022. It is used as a last resort to protect a youth from self-harm and policy ☒ ☐ ☐ includes very specific criteria for its use, including Medical and MH engagement in the process of application and throughout the time the youth is in the WRAP. Policy is specific that a youth cannot be in the WRAP without ADCPO approval for longer than 30 minutes and, if medical staff are not on duty, the WRAP cannot be used. Physical restraints may be used only for those youth who present an immediate danger to themselves or others, Chapter 5, 5.12 who exhibit behavior which results in the destruction of Chapter 5, 5.12, A-2 property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Chapter 5, 5.12, A-3 restraint devices that attach a youth to a wall, floor or other Chapter 5, 5.11, G Security Restraints fixture, including a restraint chair, or through affixing of (Transportation and Movement only) hands and feet together behind the back (hogtying) is ☒ ☐ ☐ Chapter 5, 5.11, G-4 No affixing hands and prohibited. The use of restraints on pregnant youth is feet or hogtying limited in accordance with Penal Code Section 6030(f) Chapter 5, 5.11, H Pregnant Youth and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Chapter 5, 5.11, G Security Restraints to restrain youth for movement or transportation within the (Transportation and Movement only) facility. Movement within the facility shall be governed by Chapter 5, 5.13, A-1 Transportation and ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Chapter 5, 5.12, A-2 may delegate authority to place a youth in restraints to a Chapter 5, 5.12, A-9 physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every ☒ ☐ ☐ Policy states youth cannot be in the WRAP for hour. longer than 30 minutes without ADCPO approval. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 35 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no Chapter 5, 5.12, A-4 later than two hours from the time of placement. The Chapter 5, 5.12, A-6, a youth shall be medically cleared for continued retention at least every three hours thereafter. This policy requires a nurse consultation prior to placement in WRAP. If medical staff are not ☒ ☐ ☐ available, the WRAP is not to be used. Medical is to respond immediately upon placement and to review/evaluate the need to continue every 15 minutes. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the Chapter 5, 5.12, A-10 time of placement, to assess the need for mental health treatment. Policy notes the BH staff shall respond and engage the youth within 15 minutes of placement. If not on site, staff exercise de- ☒ ☐ ☐ escalation techniques and, if the youth is displaying self-harm behavior, they are to contact the Mental Health Crisis Team to respond to the facility. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Chapter 5, 5.12, A-5, a to ensure the safety and well-being of the youth. Chapter 5, 5.12, A-8 Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 While in the WRAP, the youth’s status is minutes, with actual time of the documentation recorded. documented every 10 minutes. In addition to the requirements above, policies and procedures shall address: Chapter 5, 5.11, P-1 (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. Chapter 5, 5.11, P-1 ☒ ☐ ☐ (c) acceptable restraint devices. Chapter 5, 5.12, A WRAP Restraint System ☒ ☐ ☐ (d) signs or symptoms which should result in immediate medical/mental health referral. Chapter 5, 5.12, A-5 and 6 Chapter 5, 5.12, A-10 Medical and BH staff are called to the scene if a youth is placed in the WRAP and remain on- ☒ ☐ ☐ site until removed. Policy states medical checks every 15 minutes and BH engagement, if on duty, within 15 minutes. Follow-up is determined by Medical and BH staff. (e) availability of cardiopulmonary resuscitation equipment. Chapter 5, 5.12, A-6, c ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 36 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a Chapter 5, 5.12, A-5, b specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Chapter 5, 5.12, A-11 and 12\ ☒ ☐ ☐ (h) exercising of extremities. Chapter 5, 5.12, A-6, b ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Chapter 5, 5.13 THE FACILITY. Chapter 5, 5.13, 1 The Facility Administrator, in cooperation with the The agency has handcuffs, shackles, soft responsible physician and behavioral/mental health restraints, and flex cuffs. All staff are director, shall develop and implement written policies authorized and upon hire, receive training in and procedures for the use of restraint devices when the CORE as well as annual training. purpose is for movement or transportation within the facility that shall include the following: The JSO’s provide clear documentation of the (a) identification of acceptable restraint devices, staff need to apply restraints when moving a youth approved to utilize restraint devices and the required to their room or to holding. The assessment is training. based on the need to have control over the ☒ ☐ ☐ youth while moving the youth. The articulation was clear and necessary in the incidents we reviewed. Of the 12 use of force incidents in 2025, seven involved the use of restraints for movement of the youth to their room or the holding room. The form utilized to record force, restraints, OC, and appropriate notifications (parents and agency partners) clearly directs staff responsibilities. (b) the circumstances leading to the application of restraints must be documented. Chapter 5, 5.13, 5 Documentation and ☒ ☐ ☐ Supervisor Approval (c) an individual assessment of the need to apply restraints for movement or transportation that includes Chapter 5, 5.13, 3-a through d consideration of less restrictive alternatives, Chapter 5, 5.13, 5 Documentation and consideration of a youth’s known medical or mental Supervisor Approval ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices Chapter 5, 5.13, 6 shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Chapter 5, 5.13, 4 accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 37 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☐ ☐ ☒ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☐ ☐ ☒ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☐ ☐ ☒ (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive means of control, and decisions to continue and end ☐ ☐ ☒ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☐ ☐ ☒ the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 38 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Chapter 5, 5.14 Searches The facility administrator shall develop and implement written policies and procedures governing the search of The facility conducts random but routine unit youth, the facility, and visitors. ☒ ☐ ☐ and facility searches to ensure no contraband Policies and procedures shall provide that: is in the facility. All components of regulation are met in policy and practice. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Chapter 5, 5.14, B ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being Chapter 5, 5.14, C and D searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. Chapter 5, 5.14, E Policy articulates strip searches shall only be conducted with prior supervisor approval and articulated reasonable suspicion of contraband. ☒ ☐ ☐ There have been no strip searches in 2025. The agency documents the need for and approvals for a strip search in an incident report. (d) Physical body cavity searches shall only be conducted by a medical professional. Chapter 5, 5.14, H-8 ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor when Chapter 5, 5.14, E there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ All strip searches require each element of contraband. The reasonable suspicion shall be regulation and as indicated in policy. documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. Chapter 5, 5.14, F ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when Chapter 5, 5.14, H-9 conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 39 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1361 GRIEVANCE PROCEDURE Chapter 5, 5.15 Grievance Procedure The facility administrator shall develop and implement Chapter 5, 5.15 A written policies and procedures whereby any youth may appeal and have resolved grievances relating to any We reviewed all 25 grievances submitted by condition of confinement, including but not limited to youth in 2025, 12 of which were initiated by health care services, classification decisions, program CVA youth. The agency documented a participation, telephone, mail or visiting procedures, response and resolution in most within one food, clothing, bedding, mistreatment, harassment or day, but no longer than four days. All were violations of the nondiscrimination policy. There shall be resolved at the Supervisor level or lower with no time limit on filing grievances. Policies and no youth requesting appeal to the DCPO. procedures shall include provisions whereby the facility Staff responses were fair and appeared manager ensures: ☒ ☐ ☐ consistently applied with the other grievances reviewed for like issues. We noted facility staff have conversations with the youth and review video as a matter of procedure, to ensure the youth understands and accepts the outcome. The monthly average of grievances from the date of the last inspection is three. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to Chapter 5, 5.15, A ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth Chapter 5, 5.15, G-3 ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; Chapter 5, 5.15, G ☒ ☐ ☐ (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances Chapter 5, 5.15, E and G that relate to health and safety issues must be addressed immediately; The facility has an expectation to respond the ☒ ☐ ☐ grievance by end of shift or within two days, and resolution within five days. All were compliant with this expectation. (1) The youth may elect to be present to explain his/her version of the grievance to a person not Chapter 5, 5.15, G-6 directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. Chapter 5, 5.15, C ☒ ☐ ☐ (e) provision for a written response to the grievance which includes the reasons for the decisions; Chapter 5, 5.15, G-7 ☒ ☐ ☐ (f) a system which provides that any appeal of a grievance shall be heard by a person not directly Chapter 5, 5.15, F ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer Chapter 5, 5.15, G-8 ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 40 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. Chapter 5, 5.15, G-13 ☒ ☐ ☐ Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be Chapter 5, 5.15, G-12 addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Chapter 5, 5.16 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed numerous incident reports from death of an employee, youth or other person(s) shall be ☒ ☐ ☐ UF to RC. The facts of the incident were clear maintained. Such written record shall be prepared by the and concise, providing a clear picture of the staff and submitted to the facility manager by the end of incident. the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Chapter 5, 5.17 DNA SPECIMENS, SAMPLES, IMPRESSIONS Chapter 5, 5.17, B (a) Pursuant to Penal Code Section 298.1 authorized If a youth refuses to voluntarily provide a DNA law enforcement, custodial, or corrections personnel sample, sworn staff must receive authorization including peace officers, may employ reasonable force from the ADCPO to use force. In these to collect blood specimens, saliva samples, and thumb incidents, none this cycle, the facility relies on or palm print impressions from individuals who are their existing UF policy. required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to Chapter 5, 5.14, C secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The Chapter 5, 5.14, D authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video Chapter 5, 5.14, E shall be directed at the cell extraction event. The videotape shall be retained by the agency for the Any use of force for DNA Collection is length of time required by statute. Notwithstanding ☒ ☐ ☐ videotaped. the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 41 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Chapter 6, 6.1 Education Program (a) School Programs Chapter 6, 6.1, A The County Board of Education shall provide for the administration and operation of juvenile court schools in The Education program is facilitated by the conjunction with the Chief Probation Officer, or designee San Luis Obispo County Office of Education pursuant to applicable State laws. The school and facility (SLOCOE). We met with the Assistant administrators shall develop and implement written policy Superintendent Katherine Aaron and Director and procedures to ensure communication and of Alternative Education Chris Balogh. Both coordination between educators and probation staff. expressed the intentive and dedicated Culturally responsive and trauma-informed approaches relationship they have with probation, both should be applied when providing instruction. Education agencies understanding the importance of staff should collaborate with the facility administrator to providing necessary and informed services to use technology to facilitate learning and ensure safe the youth under their care. The Office of Ed technology practices. The facility administrator shall goes beyond required elements in regulation request an annual review of each required element of the and in providing services to youth. They work program by the Superintendent of Schools, and a report to identify youth’s goals in meeting education or review checklist on compliance, deficiencies, and requirements and objectives. Teachers are corrective action needed to achieve compliance with this diligent in prioritizing youth goals and section. Such a review, when conducted, cannot be behaviors, evidenced by their involvement in delegated to the principal or any other staff of any juvenile daily/weekly meetings with probation and court school site. The Superintendent of Schools shall other agency staff to discuss student needs. conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the Post-secondary education has become a facility administrator or designee shall review each item priority as there were five youth enrolled at with the Superintendent of Schools and shall take Cuesta College last fall, two currently and whatever corrective action is necessary to address each seven for this fall. This Spring, seven youth deficiency and to fully protect the educational interests of were dually enrolled in high school and at all youth in the facility. Cuesta, and all passed. This summer, seven ☒ ☐ ☐ youth are enrolled currently. The SLOCOE continues to promote DBT, a social and emotional curriculum for staff to better relate to their students. This premise facilitates a basic understanding of the individual needs students have when entering their classroom. The PBIS philosophy continues to be a huge part of the SLOCOE priorities. They are consistently working with probation staff to develop basic strategies for youth to instill in themselves: Safe, Responsible, and Considerate. The focus is on modeling positive behavior the youth can anticipate and adopt. Teachers and staff maintain firm, fair, and consistent expectations each day, providing positive feedback or a teaching moment when appropriate. Education staff are involved in daily briefings and in the ICMC meetings to provide feedback on youth progress. SLOCOE works with Cuesta College in the Rising Scholars Program, which is operational but still could use more prioritization and consistency with Cuesta on site. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 42 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements The facility school program shall comply with the State Chapter 6, 6.1, B Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Chapter 6, 6.1, C shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, Chapter 6, 6.1, C-1 ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California Chapter 6, 6.1, C-2 Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. Chapter 6, 6.1, C-3 ☒ ☐ ☐ (4) Administration of the High School Equivalency Tests as approved by the California Department of Chapter 6, 6.1, C-4 ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards Chapter 6, 6.1, C-5 ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court Chapter 6, 6.1, C-6 schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary Chapter 6, 6.1, C-7 or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Chapter 6, 6.1, D implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 43 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) School staff shall be advised of administrative decisions made by probation staff that may affect the Chapter 6, 6.1, D-2 ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school Chapter 6, 6.1, D-3 shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures Chapter 6, 6.1, D-4 that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be Chapter 6, 6.1, F-1 observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their Chapter 6, 6.1, F-2 language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a Chapter 6, 6.1, G-1 record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Chapter 6, 6.1, G-2 ☒ ☐ ☐ (B) Home Language Survey and the results of the State Test used for English language proficiency; Chapter 6, 6.1, G-3 ☒ ☐ ☐ (C) Needs and services of special populations as defined by the State Education Code, including but Chapter 6, 6.1, G-4 ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Chapter 6, 6.1, G-5 ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to Chapter 6, 6.1, G-5, a determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth Chapter 6, 6.1, G-5, c ☒ ☐ ☐ within five school days. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 44 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's Chapter 6, 6.1, G-5, d records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the Chapter 6, 6.1, H-1 youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course Chapter 6, 6.1, H-2 work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Chapter 6, 6.1, I-1 Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, Chapter 6, 6.1, J-1 whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 45 of 59 A453 JUV PRO eff. 01.01.25 1371 PROGRAMS, RECREATION, AND EXERCISE. Chapter 6, 6.2 Programs, Recreation and The facility administrator shall develop and implement Exercise written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the Programs for the pre-dispositional youth are amount of time youth are in their rooms or their bed area. facilitated by Restorative Partners (RP), an In- Custody and Reentry Program for San Luis Obispo County. Restorative Partners Inc. serves people impacted by crime through a continuum of services that focus on mind, body, and spiritual transformation. The programs include evidence-based, trauma- informed approaches that increase self- esteem, pro-social skills, multi-cultural and non-violent communication, and life and job skills. The nonprofit agency offers a continuum of services to meet the diverse needs in the community for both youth and adult populations. The goal for the juvenile facility is to include gender-specific, trauma-informed and evidence-based services to the youth population. We met with Restorative Justice Programs Manager Liz Holly and the Juvenile Services Center Program Manager Ricardo Moctezuma while on site. Ricardo presented a plethora of programming and enrichment activities in a structured format. We were impressed with his enthusiasm to work with youth and to promote volunteer/intern engagement while involved ☒ ☐ ☐ with SLO youth. He demonstrated a genuine and thoughtful approach to working with this population, with a focus on providing more opportunities for individual growth. RP offers a vast program schedule with numerous opportunities for youth participation, including: Sunday/Religious Service; Cooking Programs; Crossroads (cognitive- and evidence-based curriculum specific to offense); Book Club; Music Programs; West and CVA Garden Program, Art and Creative Writing; Lumina Alliance Group; Bible Study; Restorative Justice; Chess Club; Sports Programs; AA and NA; Meditation; Ping-Pong; and Tutoring. RP also acknowledges youth Birthdays (one time a month) and Peer Leader status (weekly) with celebrations for the youth. Youth committed to CVA are provided programming services from the San Luis Obispo Behavior Health Clinicians, RP, and agency staff. Programming opportunities include: Individual and Family Counseling; a comprehensive Cognitive Behavior Curriculum; Substance Abuse treatment; Child and Family Team meetings; Independent Living; Parent Education and Support; Off-site Community Activities; Community Work Service Projects; Gardening; Culinary Activities; Video, Board and Card games; 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 46 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Movie Night; High School/Birthday and Holiday celebrations; In house and outside employment opportunities; Career Path Opportunities; Gender specific programming; and PBIS. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Chapter 6, 6.2, A-1 hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Chapter 6, 6.2, A-2 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Chapter 6, 6.2, A-3 ☒ ☐ ☐ There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Chapter 6, 6.2, A-4 ensure content offered is current, consistent, and relevant to the population. The annual review of programs was ☒ ☐ ☐ completed by Ricardo Moctezuma, the Restorative Partners Program Manager at the facility, on May 16, 2025. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 47 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to Chapter 6, 6.2, B-1, a, b, and c include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled Chapter 6, 6.2, C-1 activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity Chapter 6, 6.2, D-1 each day. Youth participate in one hour of Physical ☒ ☐ ☐ Education during the school day facilitated by the SLOCOE and LME with unit staff. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. Chapter 6, 6.2, D-3 The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Chapter 6, 6.3 Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least once each Religious programming is facilitated by week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ Restorative Partners, who also provides allowed to participate in an activity outside of their room if referral for religious programs at the youth’s he/she elects not to participate in religious programs. request. Religious programs shall provide for: 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 48 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) opportunity for religious services and practices; Chapter 6, 6.3, C-1 ☒ ☐ ☐ (b) availability of clergy; and, Chapter 6, 6.3, C-2 ☒ ☐ ☐ (c) availability of religious diets. Chapter 6, 6.3, C-3 ☒ ☐ ☐ 1373 WORK PROGRAM Chapter 6, 6.4 Work Programs The facility administrator shall develop policies and Chapter 10, 10.2 Special Clothing procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall Youth in detention are able to assist with unit be meaningful, constructive and related to vocational cleanup and other options inside the facility. training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary CVA youth can apply for jobs inside and measure outside of the facility. Jobs at the facility include gardening, mowing, cleaning the ☒ ☐ ☐ kitchen, and assisting with cleaning the facility. Outside the facility, once a youth has met certain criteria, they are able to work at locations such as nurseries funded through the California Department of Rehabilitation; Cal Trans (seasonal); Eckerd Connects for job training and workforce development; and a local fuel delivery service. 1374 VISITING Chapter 6, 6.5 Visiting The facility administrator shall develop and implement Chapter 6, 6.5, A, B, F-4 written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to The youth’s parents and approved visitors receive visits by parents, guardians or persons standing schedule their own visiting, which includes two in loco parentis, and children of youth. Other family ☒ ☐ ☐ 1-hour visits each week. This allows the visitor members, such as grandparents and siblings, and to accommodate their own schedule and supportive adults, may be allowed to visit with the promotes more visitation. Special visits are approval of the facility administrator or designee, and in arranged when requested by the youth’s conjunction with the youth’s case plan or in the best probation officer. interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Chapter 6, 6.5, G Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations Chapter 6, 6.5, C shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 49 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall Chapter 6, 6.5, I-11 be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. Chapter 6, 6.5, I-12 ☒ ☐ ☐ 1375 CORRESPONDENCE Chapter 6, 6.6 Correspondence The facility administrator shall develop and implement Chapter 6, 6.6, B written policies and procedures for correspondence which provide that: ☒ ☐ ☐ Youth are able to send an unlimited number of (a) there is no limitation on the volume of mail that youth letters, postage-free. may send or receive; (b) youth may send two letters per week postage free; Chapter 6, 6.6, C ☒ ☐ ☐ (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of Chapter 6, 6.6, D public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable Chapter 6, 6.6, E cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 6, 6.7 Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 6, 6.9 Access to Legal Services The facility administrator shall develop written procedures Chapter 6, 6.9, C-1 to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; and, Chapter 6, 6.9, C-2 ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. Chapter 6, 6.9, C-3 ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 50 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1390 DISCIPLINE Chapter 7, 7.1 Discipline The facility administrator shall develop and implement Chapter 7, 7.1, B PBIS written policies and procedures for the discipline of youth Chapter 7, 7.1, E that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline The Positive Behavior Interventions and shall be imposed at the least restrictive level which Supports (PBIS) model is intertwined with the promotes the desired behavior and shall not include discipline process, with the rules and corporal punishment, group punishment, physical or sanctions identified as expectations and psychological degradation. consequences for certain behaviors. The Deprivation of the following is not permitted: expected behaviors and consequences for not following them are posted in the living unit and ☒ ☐ ☐ on posters throughout the facility. This philosophy is emulated in the classroom as youth are rewarded for following along with expected behaviors, which are promoted through the program with incentive-based levels of leadership. Sanctions include losing privileges or completion of Reflection Time, a written exercise for not following the structure of the program or schedule. (a) bed and bedding; Chapter 7, 7.1, E ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Chapter 7, 7.1, E personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Chapter 7, 7.1, E ☒ ☐ ☐ (d) contact with parent or attorney; Chapter 7, 7.1, E ☒ ☐ ☐ (e) exercise; Chapter 7, 7.1, E ☒ ☐ ☐ (f) medical services and counseling; Chapter 7, 7.1, E ☒ ☐ ☐ (g) religious services; Chapter 7, 7.1, E ☒ ☐ ☐ (h) clean and sanitary living conditions; Chapter 7, 7.1, E ☒ ☐ ☐ (i) the right to send and receive mail; Chapter 7, 7.1, E ☒ ☐ ☐ (j) education; and, Chapter 7, 7.1, E ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 51 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) rehabilitative programming. Chapter 7, 7.1, E ☒ ☐ ☐ The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Chapter 7, 7.1, F Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Chapter 7, 7.2 Discipline Process The facility administrator shall develop and implement Chapter 7, 7.2, A written policies and procedures for the administration of discipline which shall include, but not be limited to: We reviewed 10 separate incident reports (IR), (a) designation of personnel authorized to impose five from CVA, with each including due discipline for violation of rules; process elements of a violation of expectations. These youth earn levels of responsibility in the program and lose some status if they receive an IR. Because the agency utilizes PBIS, IR’s are rare. Although not required, the agency allows for due process for all discipline-related incidents resulting in a sanction and an incident report. Youth read the incident report and acknowledge verbally and by signature if they want a hearing. The agency added the ☒ ☐ ☐ proposed sanction in writing for the youth to acknowledge by signature for Due Process. We spoke to youth about the PBIS model, expectations, and if they had a clear understanding of sanctions for certain behaviors. Responses from all youth interviewed, including documentation in the reports we reviewed, revealed program expectations are clearly demonstrated verbally by staff and by visual posters throughout the facility. Youth understood consequences would result in re-direction of negative behavior to promote a more positive program. (b) prohibiting discipline to be delegated to any youth; Chapter 7, 7.2, F ☒ ☐ ☐ (c) definition of major and minor rule violations and their consequences, and due process requirements; The facility rules (expectations) and accompanying sanctions (consequences) are ☒ ☐ ☐ in the CVA handbook and posted in the living unit. (d) trauma-informed approaches and positive behavior interventions; Chapter 7, 7.2, C ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 52 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Chapter 7, 7.2, B imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall be documented and require the following: Chapter 7, 7.2, I-1, a ☒ ☐ ☐ (1) written notice of violation prior to a hearing; (2) accommodations provided to youth with disabilities, limited literacy, and English language Chapter 7, 7.2, L ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Chapter 7, 7.2, I-2, a incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Chapter 7, 7.2, I-2 evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Chapter 7, 7.2, I-2 hearing process; ☒ ☐ ☐ (6) provision for administrative review. Chapter 7, 7.2, J ☒ ☐ ☐ (g) violations that result in a removal from camp or commitment program, but not a return to court, will follow Chapter 7, 7.2, I-4, a the due process provisions in subsection (e) above. Youth whose conduct merits a removal from ☒ ☐ ☐ the program are referred for petition or Court action. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Section 8.11 Management of Communicable Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local San Luis Obispo County Public Health health officer, shall develop written policies and ☒ ☐ ☐ (SLOCPH) Policy 1410 - Management of procedures to address the identification, treatment, Communicable Diseases control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Section 8.11, B-1: Intake Health Screening procedures. Section 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): B Booking Procedures (a) Intake health screening procedures; ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #1 Screening These sections articulate the screening by staff and medical, where the screening is done and the reaction to specific criteria at admission. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 53 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Section 8.11, B-2: Identification of relevant symptoms. 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): Booking Procedures B-3 through 8 (b) Identification of relevant symptoms; ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #1 Screening These procedures outline the screening criteria, including relevant information related to questions and observations of symptoms. SLOJF Section 8.11, B-3: Referral for medical evaluation. (c) Referral for medical evaluation; ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #2 Appraisal SLOJF Section 8.11, B-4: Treatment responsibilities during detention. SLOCPH 1410, III-A, Bullet #2 (d) Treatment responsibilities during detention; ☒ ☐ ☐ Appraisal/Treatment SLOCPH 1410, III-B, Bullet #2 Management/Communication SLOJF Section 8.11, B-5: Coordination with public and private community-based (e) Coordination with public and private community- resources for follow-up treatment. based resources for follow-up treatment; ☒ ☐ ☐ SLOCPH 1410, III-C Follow-up care and release information. SLOJF Section 8.11, B-6: Applicable reporting requirements. SLOJF Section 8.11, Administrative 2-d, I-iii SLOCPH 1410, III-B, Bullet #3 Reporting (f) Applicable reporting requirements; and, ☒ ☐ ☐ This includes reporting results of tests to the Public Health Division Manager, Assistant Public Health Director, and the Communicable Disease Program Manager. Other sections include a report to the administrators in the agency, parents, and the Juvenile Court Judge. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 54 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 SLOJF Section 8.11, B-7: Strategies for handling disease outbreaks. SLOJF Section 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): B (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ SLOCPH 1410, III-D, Bullet #2 Outbreaks This section coordinates efforts for youth entering the facility from booking responsibilities to youth/staff protocols. The policies and procedures shall be updated as necessary to reflect communicable disease priorities These policies are reviewed with all new CDC identified by the local health officer and currently ☒ ☐ ☐ and California Public Health Guidelines. recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Chapter 8, 812 Access to Health Care The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Chapter 10, Clothing and Personal Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. Chapter 10, 10.1, A-6 ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: Chapter 10, 10.1, A-1, 3 and 4 (1) Socks and serviceable footwear; ☒ ☐ ☐ Chapter 10, 10.2 Special Clothing (2) Outer garments; Chapter 10, 10.1, A-2 ☒ ☐ ☐ (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; Chapter 10, 10.1, A-4 ☒ ☐ ☐ Chapter 10, 10.1, C-1 (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. Chapter 10, 10.1, A-1 ☒ ☐ ☐ Chapter 10, 10.1, C-1 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried Chapter 10, 10.1, A-6 completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Chapter 10, 10.1, F ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 55 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1482 CLOTHING EXCHANGE Chapter 10, 10.3 Clothing Exchange The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Chapter 10, 10.5 Control of Vermin in Youth’s Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Chapter 10, 10.6 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Chapter 10, 10.6, A-1 ☒ ☐ ☐ (b) Toothpaste; Chapter 10, 10.6, A-2 ☒ ☐ ☐ (c) Soap; Chapter 10, 10.6, A-3 ☒ ☐ ☐ (d) Comb; Chapter 10, 10.6, A-4 ☒ ☐ ☐ (e) Shaving implements; Chapter 10, 10.6, A-5 ☒ ☐ ☐ (f) Deodorant; Chapter 10, 10.6, A-6 ☒ ☐ ☐ (g) Lotion; Chapter 10, 10.6, A-7 ☒ ☐ ☐ (h) Shampoo; and, Chapter 10, 10.7, B ☒ ☐ ☐ (i) Post-shower conditioning hair products. Chapter 10, 10.6, A-9 ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 56 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided Chapter 10, 10.5, B through a common dispenser is permitted. Youth shall Chapter 10, 10.8 Shaving not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Chapter 10, 10.7 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Chapter 10, 10.8 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Chapter 10, 10.9 Hair Care Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Chapter 11, 11.1 Standard Bedding and Linen Clean laundered, suitable bedding and linens, in good Issue repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these Chapter 11, 11.1, A-1 ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in (a) above; Chapter 11, 11.1, A-1 ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Chapter 11, 11.1, A-4 ☒ ☐ ☐ (d) One towel; and, Chapter 11, 11.1, A-3 ☒ ☐ ☐ (e) One blanket or more, up on request Chapter 11, 11.1, A-2 ☒ ☐ ☐ 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 57 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING LINEN EXCHANGE Chapter 11, 11.1, A-4 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. Chapter 11, 11.1, A-2 and 4 ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Chapter 12 Facility Sanitation, Safety and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 58 of 59 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through 21. ☒ ☐ ☐ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7540 San Luis Obispo Coastal Valley Academy Camp CI PRO 25-26 Page 59 of 59 A453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7541 FACILITY NAME: San Luis Obispo Juvenile Services Center: FACILITY TYPE: SYTF Secure Youth Treatment Program – Coastal Valley Academy PERSON(S) INTERVIEWED: Robert Reyes, Chief Probation Officer; Tom Milder, Assistant Chief Probation Officer; Jeremiah Malzhan, Chief Deputy Probation Officer; Jennifer Gonzalez, Assistant Deputy Chief Probation Officer; Seth Price, Supervising Probation Officer; Elizabeth Chavez, Supervising Probation Officer; Laureen Kilenberger, Supervising Probation Officer; Adam Chambers, Supervising Probation Officer; Heidi Rouse, Juvenile Service Officer II; Juan Cortez, Juvenile Services Officer I; Jose Sanchez, Juvenile Services Officer I; Katherine Aaron, Assistant Superintendent, San Luis Obispo Office of Education (SLOCOE); Chris Balough, Director SLOCOE; Jill Rietjens, SLO Behavior Health Division Manager – Youth Services; Lynley Ewen, SLO Behavior Health Program Supervisor; Kyle May, SLO Behavior Health Clinician; Colleen Buckley, SLO Behavior Health Clinician; Michelle Shoresman, SLO Public Health Manager (Medical); Liz Holly, Restorative Justice Program Manager – Restorative Partners; Ricardo Moctezuma, Restorative Partners Program Manager; Youth: David, age 18. FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 23-25, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS All local Inspections are for the Juvenile Services Center Juvenile Hall, Coastal Valley On an annual basis, or as otherwise required by law, each Academy, and Secure Youth Treatment juvenile facility administrator shall obtain a documented Facility. inspection and evaluation from the following: ☒ ☐ ☐ (a) county building inspector or person designated by the November 4, 2024 Board of Supervisors to approve building safety; March 31, 2023 (b) fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code Section November 1, 2024 13146.1(a) and (b); ☒ ☐ ☐ March 30, 2023 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 1 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health: November 24, 2024 November 2023 Medical/Mental Health: March 3, 2025 February 29, 2024 Nutritional Health: January 16, 2025* ☒ ☐ ☐ November 14, 2023 There were noted issues of noncompliance regarding Minimum Diet, Posted/Reviewed Menus, Food Service Plan, and Kitchen Sanitation. A Corrective Action Plan was submitted and subsequently all items were corrected by February 12, 2025. NOTE: All youth meals are prepared at the SLO County Jail. (d) county superintendent of schools on the adequacy of educational services and facilities as required in Section October 24, 2024 1370; ☒ ☐ ☐ November 28, 2023 (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, November 14, 2024 ☒ ☐ ☐ November 30, 2023 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or September 17, 2024 Probation Commission as required by Section 240 of the ☒ ☐ ☐ December 1, 2023 Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS Chapter 3, 3.1 Appointment and Qualifications Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification letter The elements of this regulation are addressed confirming that all elements of regulation are met. in a memorandum completed by Chief Probation Officer Robert Reyes dated May 27, (a) Appointment ☒ ☐ ☐ 2025. The memo articulates the hiring In each juvenile facility there shall be a superintendent, practices of the agency which meets the director or facility manager in charge of its program and regulation. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: Chapter 3, 3.1, B-1 (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and Chapter 3, 3.1, B-2 evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 2 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Chapter 3, 3.1, B-3 and 6 (3) adhere to the minimum standards for the selection The BSCC Standards for Training and and training requirements adopted by the Board ☒ ☐ ☐ Corrections (STC) report for 2023-2024 found pursuant to Section 6035 of the Penal Code; and San Luis Obispo County Probation in compliance with requirements for staff training. (4) conduct a criminal records review, on each new employee, and psychological examination in Chapter 3, 3.1, B-4 and 5 accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Chapter 3, 3.1, B-7 facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 1321 STAFFING Chapter 3, 3.2 Staffing Each juvenile facility shall: Chapter 3, 3.2, A-2 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility has 38 Juvenile Supervision programming, to provide for safety and security of youth Officers (JSO), six JSO III’s, and three and staff, and meet established standards and Supervising Deputy Probation Officers regulations; (SDPO). There are no vacancies in this series. Of the 38 JSO I/II, two are new hires and have ☒ ☐ ☐ not yet completed Core Training. The staffing patterns are 12-hour shifts: 6 a.m. to 6 p.m.; 6 p.m. to 6 a.m.; 8 a.m. to 8 p.m.; 9 a.m. to 9 p.m.; and, 10 a.m. to 10 p.m. This allows for more coverage during waking hours to complete programming and other T15 responsibilities. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent Chapter 3, 3.2, A-1 exigent circumstances; ☒ ☐ ☐ The agency continues to have sufficient staffing levels with the added program. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Chapter 3, 3.2, A-12 There are three SDPO assigned to the facility. ☒ ☐ ☐ The necessary graveyard supervisory staff is a JSO III who maintains supervision of overall operations of the facility during that time. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has Chapter 3, 3.2, A-3 completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☐ ☐ There is always a SDPO or JSO III on duty and in charge of the facility. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 3 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) have at least one staff member present on each living unit whenever there are youth in the living unit; Chapter 3, 3.2, A-4 ☒ ☐ ☐ (f) have sufficient food service personnel relative to the number and security of living units, including staff qualified The facility contracts with the SLO County Jail and available to: plan menus meeting nutritional to provide food services. requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, Chapter 3, 3.2, A-7 transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ Ancillary personnel are not responsible for and to ensure that youth supervision staff shall not be youth supervision. diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Chapter 3, 3.2, A-6 temporary variations in staff assignments to meet special program needs. Staffing shall be in compliance with a The facility operates with a minimum of seven ☒ ☐ ☐ minimum youth-staff ratio for the following facility types: JSO’s during waking hours and four during sleeping hours. (1) Juvenile Halls (A) during the hours that youth are awake, one Chapter 3, 3.2, A-8 wide-awake youth supervision staff member on ☒ ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake Chapter 3, 3.2, A-9 youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 3, 3.2, A-6 number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ The facility will operate with a minimum of one services which allow for immediate response to supervisor/shift leader and six JSO’s on duty. emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in Chapter 3, 3.2, A-10 ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of Chapter 3, 3.2, B-3, 4 personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a SPJH. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 4 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one SYTF-CVA is not a Camp. It is designed as a wide-awake youth supervision staff member on Step-Down Program prior to release back into duty for each 15 youth in the camp population; the community and follows some of the same ☐ ☐ ☒ Program components as the Coastal Valley Academy Camp Program. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 5 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Chapter 3, 3.3, A Orientation Chapter 3.4 Facility Training Program (a) Prior to assuming any responsibilities each youth Chapter 3, 3.3, A-1 supervision staff member shall be properly oriented to their duties, including: The Training Program for Juvenile Supervision (1) youth supervision duties; staff incorporates many tenents of the Department’s philosophy as well as required elements in Youth Supervision Core Training. This includes all staff to be oriented to the ☒ ☐ ☐ Mission, Vision, and Values of the Agency; the philosophy of detained youth; an overview of Positive Behavior Interventions and Supports (PBIS); employee responsibilities and conduct; and a review of the agency’s Use of Force policy. These requirements promote the agency’s philosophy; staff are able to support the physical, emotional, intellectual, and social development of youth. (2) scope of decisions they shall make; Chapter 3, 3.3, A-2 ☒ ☐ ☐ (3) the identity of their supervisor; Chapter 3, 3.3, A-3 ☒ ☐ ☐ (4) the identity of persons who are responsible to them; Chapter 3, 3.3, A-4 ☒ ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and Chapter 3, 3.3, A-5 ☒ ☐ ☐ (6) ethical responsibilities. Chapter 3, 3.3, A-6 ☒ ☐ ☐ 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 6 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff member shall Chapter 3, 3.3, B Training receive a minimum of 40 hours of facility-specific Chapter 3, 3.3, B-1 orientation, including: (1) individual and group supervision techniques; Department policy requires new staff to complete 160 hours of facility-specific training established with an assigned permanent staff (FTO) who mentors the officers in all elements in the Facility Training Manual, including assessment of their comprehension and understanding of all elements of youth supervision. Performance Reports on their knowledge and efficiency are completed and submitted/reviewed by the facility ☒ ☐ ☐ Superintendent. The Facility Training Program Manual is reviewed and updated annually by the Deputy Chief of Facilities and the Leadership Team in the department. This enhanced requirement exceeds Title 15 Minimum Standards and reveals the dedication from Administration in putting such a high level of dedication to training youth supervision staff. (2) regulations and policies relating to discipline and rights of youth pursuant to law and the provisions of Chapter 3, 3.3, B-2 ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Chapter 3, 3.3, B-3 (4) suicide prevention and response to suicide Chapter 3, 3.3, B-4 attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and Chapter 3, 3.3, B-5 ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Chapter 3, 3.3, B-6 trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; Chapter 3, 3.3, B-7 ☒ ☐ ☐ (8) routine security measures, including facility Chapter 3, 3.3, B-8 perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Chapter 3, 3.3, B-9 mental health services; ☒ ☐ ☐ (10) documentation; and Chapter 3, 3.3, B-10 ☒ ☐ ☐ (11) fire/life safety training Chapter 3, 3.3, B-11 ☒ ☐ ☐ 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 7 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Chapter 3, 3.3, C complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section ☒ ☐ ☐ Staff are also required to complete Annual 6035. Training as specified in Chapter 3, 3.5, A. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training Chapter 3, 3.3, B-1 ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Chapter 3, 3.2, A-11 Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Chapter 1, 1.3 Policy Statement All facility administrators shall develop, publish, and Chapter 3, 3.6 Policy and Procedure Manual implement a manual of written policies and procedures Chapter 3, 3.6, D Procedure requirements for that address, at a minimum, all regulations that are specific manual inclusions. applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, Chief Deputy Probation Officer Jeremiah and shall be administratively reviewed at a minimum Malzhan provided documentation that the every two years, and updated, as necessary. Those ☒ ☐ ☐ SLO Juvenile Services Center Manual was records relating to the standards and requirements set last reviewed and updated on June 11, 2025. forth in these regulations shall be accessible to the Board The manual is reviewed annually. on request. The manual shall include: The agency is considering a transition to Lexipol in the near future. (a) table of organization, including channels of communications and a description of job classifications; Chapter 3, 3.6, C-1 Appendix #8 Has Job Descriptions, Chain of ☒ ☐ ☐ Command, and the Organization Chart for the facility. (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Chapter 3, 3.6, C-2 Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Chapter 3, 3.6, C-3 ☒ ☐ ☐ (d) initial orientation and training program for employees; Chapter 3, 3.6, C-4 ☒ ☐ ☐ (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract Chapter 3, 3.6, C-5 employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 8 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) maintenance of record-keeping, statistics and communication system to ensure: Chapter 3, 3.6, C-6 (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Chapter 3, 3.6, C-6, ap (2) legal and proper care of youth; Chapter 3, 3.6, C-6, b ☒ ☐ ☐ (3) maintenance of individual youth's records; Chapter 3, 3.6, C-6, c ☒ ☐ ☐ (4) supply of information to the juvenile court and Chapter 3, 3.6, C-6, d those authorized by the court or by the law; and, ☒ ☐ ☐ (5) release of information regarding youth. Chapter 3, 3.6, C-6, e ☒ ☐ ☐ Chapter 3, 3.6, C-7 (g) ethical responsibilities; The department has an established ethics ☒ ☐ ☐ policy, incorporated in the Agency Manual, which is required to be read by all new staff. Chapter 3, 3.6, C-8 (h) trauma-informed approaches; The facility’s training curriculum articulates ☒ ☐ ☐ staff responsibilities in their dealing with youth as it relates to trauma. Chapter 3, 3.6, C-9 The facility’s training curriculum articulates (i) culturally responsive approaches; ☒ ☐ ☐ staff responsibilities in their dealing with youth as it relates to culturally-responsive approaches with their youth population. Chapter 3, 3.6, C-10 (j) gender responsive approaches; The facility’s training curriculum articulates ☒ ☐ ☐ staff responsibilities in their dealing with youth as it relates to gender in the facility. (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access to Chapter 1, Section 1.2 Non-Discrimination all available services, placement, care, treatment, and Statement benefits, and provides that no person shall be subject to Chapter 3, 3.6, C-11 discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, This information is also in the Youth ☒ ☐ ☐ national origin, immigration status, color, religion, gender, Handbook. sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 9 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (l) storage and maintenance requirements for any chemical agents related security devices, and weapons Chapter 3, 3.6, C-12 ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; Chapter 3, 3.6, C-13 ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. Chapter 3, 3.6, C-14 The policy shall include an approach to preventing, Chapter 3, 3.27 PREA Policy detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Chapter 3, 3.7 Fire Safety Plan The facility administrator shall consult with the local fire Chapter 3, 3.7, A-1 department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; Chapter 3, 3.7, A-2 Chapter 3, 3.7, E This section articulates the procedures to conduct the inspection, including the inspection to occur by the 15th day of each month. ☒ ☐ ☐ We reviewed the monthly inspections for 2025, noting the completion of the form includes comments for any items that need to be addressed. The follow-up is documented on the following month’s inspection. Facility administration reviews the monthly forms and maintains them in a binder for easy review. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); Chapter 3, 3.7, A-3 The most recent fire inspection was conducted ☒ ☐ ☐ on November 1, 2025. Although the agency is only required to have these inspections done biannually, they complete these annually. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 10 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) an evacuation plan; Chapter 3, 3.7, A-5 Chapter 3, 3.7, K-5, d Chapter 3, 3.10 Facility Evacuation Plan The facility conducts periodic evacuation drills for each unit in the facility during fire drills. ☒ ☐ ☐ On June 12, 2025, SFM Tayone McLeod submitted a memo to the agency indicating the review of the facility’s Institution Fire Safety Plans and Procedures and found they comply with Titles 15, 19, and 24 of the California Code of Regulations. (e) documented fire drills not less than quarterly; Chapter 3, 3.7, A-5 Chapter 3, 3.7, G and J This policy articulates fire drills are to occur monthly as training tools in the areas of fire, ☒ ☐ ☐ emergency systems, and evacuation drills. Our review found monthly drills each month in 2025, lasting anywhere from 3-30 minutes. (f) a written plan for the emergency housing of youth in the case of fire; and, Chapter 3, 3.7, A-6 Evacuation Chapter 3, 3.7, K-5, d Chapter 3, 3.11 Emergency Housing of Youth The Santa Barbara County Probation Department (SBCPD) will house youth in the ☒ ☐ ☐ event of a full evacuation of 24 hours or more. SLO Probation has an active Memorandum of Agreement with Santa Barbara for housing. If less than 24 hours, the agency will work with the SLO Sheriff to arrange for temporary housing at the Jail. (g) development of a fire suppression pre-plan in cooperation with the local fire department. Chapter 3, 3.7, A-7 ☒ ☐ ☐ Chapter 3, 3.7, J Fire Response 1326 SECURITY REVIEW Chapter 3, 3.8 Security Review Each facility administrator shall develop policies and procedures to annually review, evaluate, and document This policy requires the annual review of security of the facility. The review and evaluation shall security issues including a report to the Chief include internal and external security, including, but not Probation Officer. The most recent Security limited to, key control, equipment, and staff training. Review was completed via memo by SDPO ☒ ☐ ☐ Seth Price, documenting his review from February 27-March 3, 2025. We found the memo very specific to all elements of security practices with a comprehensive review of 2024-2025 practices. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 11 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1327 EMERGENCY PROCEDURES Chapter 3, 3.10 Emergency Procedures The facility administrator shall develop facility-specific Chapter 3, 3.6, D-2 policies and procedures for emergencies that shall Chapter 3, 3.10, G Riot (Inside facility) include, but not be limited to: ☒ ☐ ☐ Chapter 3, 3.10, A-1 Escapes (a) escape, disturbances, and the taking of hostages; Chapter 3, 3.10, A-1 and 13 Hostages Chapter 3, 3.10, F Procedure Chapter 3, 3.10, A-2 and F Civil Disturbance (b) civil disturbance, active shooter and terrorist attack; Chapter 3, 3.10, A-4 Active Shooter ☒ ☐ ☐ Chapter 3, 3.10, A-5 Terrorist Attack Chapter 3, 3.10, A-3 List Chapter 3, 3.10, B-6 Definition Chapter 3, 3.10, H Disasters (c) fire and natural disasters; ☒ ☐ ☐ The facility procedures for fire and natural disasters are the same. (d) periodic testing of emergency equipment; Chapter 3, 3.10, A-7 ☒ ☐ ☐ Chapter 3, 3.10, A-9 Emergency Evacuation We reviewed an open-ended Memorandum of (e) emergency evacuation of the facility; and ☒ ☐ ☐ Understanding, dated January 11, 2023, with the Santa Barbara Probation Department for emergency housing of youth. Chapter 3, 3.10, A-10 The facility requires that staff complete a two- hour training annually on Emergency Procedures. (f) a program to provide all youth supervision staff with an annual review of emergency procedures. ☒ ☐ ☐ A memo was completed on June 2, 2025, by Assistant Chief Deputy Probation Officer Jennifer Gonzalez, verifying all staff had this training in 2024. The next annual training is scheduled for all staff on July 2, 2025. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 12 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS Chapter 3, 3.15 Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual The facility uses the Guard 1/Pipe Electronic observation of youth at a minimum of every 15 minutes, safety check system. The policy includes an at random or varied intervals during hours when youth audit process and staff expectations in terms are asleep or when youth are in their rooms, confined in of ‘random and varied’ specific language. holding cells or confined to their bed in a dormitory. Operationally, the policy provides direction for Supervision is not replaced, but may be supplemented staff in how to use and download the by, an audio/visual electronic surveillance system information before, during, and after their shift designed to detect overt, aggressive or assaultive to ensure the correct officer is associated with behavior and to summon aid in emergencies. All safety the check. checks shall be documented with the actual time the check is completed. Facility administration audits and reviews all safety checks, handling late checks by staff through a counseling, documented memo, or other measures internally. We noted there have been 28 late safety checks facility-wide so far in 2025, with an ☒ ☐ ☐ average of 5.6 per month. For comparison, there was an average of 6.4 per month in 2024. Facility Administration acknowledges 100% compliance with policy by recognizing staff who had no late checks in a given month. In January 2025, 19/30 staff had 100% compliance with safety checks, 25/30 in March, and 22/30 in May. We note there were approximately 3348 safety checks completed in each of the noted months, with eight late checks in January 2025, five in March and seven in May, totaling in 20 late checks in the months we reviewed. Audits include video review and noted documented discussions with staff. Overall, the agency acknowledges staff for the importance of timely recorded safety checks. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 13 of 59 A453 JUV PRO eff. 01.01.25 1329 SUICIDE PREVENTION PLAN Chapter 3, 3.16, A Suicide Prevention Plan The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, The agency policy requires the plan to be shall plan and implement written policies and reviewed annually by the Law Enforcement procedures which delineate a Suicide Prevention Plan. Medical Committee (LEMC), with the last plan The plan shall consider the needs of youth experiencing review on April 11, 2025. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner Facility administration work closely with San consistent with the level of suicide risk. The plan shall Luis Obispo County Behavior Health and San include the following elements: Luis Obispo County Public Health, the medical provider, to establish any concerns or behaviors related to suicide ideation or acting out is addressed immediately by all personnel. The forms for articulating a special watch or more strict measures are clearly explained and documented by all involved agency partners. The factors addressed are housing, clothing, room checks, meals, showering, items allowed in rooms, and program participation. There is no “automatic’ protocol but rather a determination of supervision pending clinician review or assessment. The agency has four Clinicians through SLO County who are on- site Monday through Friday 8:00 a.m. to 8:30 p.m. and 9:00 a.m. to 7:00 p.m. Saturday and Sunday. We reviewed 22 incidents since January 2025 ☒ ☐ ☐ which resulted in the implementation of the Mental Health Safety Protocol form. Of those, five youth were placed on a safety protocol at Intake and released within 24 hours. Three youth had multiple safety Protocols (nine incidents) established by SLO Behavior Health, lasting 1-3 days. One youth had an incident which necessitated a 4-day Safety Protocol. The remaining seven youth had 1- day protocols in place. We spoke with Behavior Health managers and Clinicians on site to understand the levels of supervision expectations. Most forms indicated a placement in the Holding ‘Camera’ Room, however, allowed for regular programming, meals, and shower. The youth would then return to the holding room after evening program or earlier. We provided technical assistance to utilize the holding room for 1:1 or closer supervision timelines and keep youth in their unit if the need for direct and close supervision was necessary. It was our point that a youth on 15- minute checks and little to no limitations on items allowed could be housed in their own room or a camera room on West Unit (Detention and SYTF JH youth) rather than isolated in the holding area which is not 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 14 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 typically supervised, unless there is a 1:1 requirement for constant, direct supervision. The agency and Behavior Health acknowledged the incidents of suicide behaviors have been high in 2025, with each committing to make adjustments if appropriate for supervising a youth in their own room, especially given the camera rooms available on the west unit. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training Chapter 3, 3.16, B-1 and the Juvenile Corrections Officer Core Course. This policy requires four hours of Suicide Prevention Training during Core Training and ☒ ☐ ☐ two hours annually thereafter. Training records were provided for youth supervision staff and we found the agency met this internal requirement. (b) Screening, Identification Assessment and Precautionary Protocols Chapter 3, 3.16, B-2, a (1) All youth shall be screened for risk of suicide at intake and as needed during detention. When a youth is admitted, intake staff along with medical personnel complete numerous assessments and screening questionnaires to ☒ ☐ ☐ adequately assess their level of risk as it relates to trauma, health and behavior health issues, and classification criteria related to special or articulated behaviors necessitating placement in a special unit or room. (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk Chapter 3, 3.16, B-1, a of suicide. ☒ ☐ ☐ Policy requires all staff to be trained, not just intake staff. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall Chapter 3, 3.16, B-2, e-1 and 2 be referred to behavioral/mental health staff for a suicide risk assessment. This policy outlines the process for mental ☒ ☐ ☐ health referrals. Mental health staff are on duty seven days per week, with the MET Crisis Team on-call after traditional hours. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the Chapter 3, 3.16, C-1 through 4 behavioral/mental health assessment. ☒ ☐ ☐ This includes housing, treatment, supervision, and programming strategies. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 15 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Referral process to behavioral/mental health staff for assessment and/or services. Chapter 3, 3.16, B-2, a and e-2 This policy articulates the immediate referral to the Mental Health Therapist (MHT) or ☒ ☐ ☐ Clinician. If not on duty, there is a procedure in place to contact the Mental Health Evaluation Team for emergencies. (d) Procedures for monitoring of youth identified at risk for suicide. Chapter 3, 3.16, C-3, a-d This policy articulates the level of supervision ☒ ☐ ☐ based on the MHT/Clinician established protocol and relayed to on-duty staff. (e) Safety Interventions (1) Procedures to address intervention protocols for Chapter 3, 3.16, C Safety Interventions youth identified at risk for suicide which may Chapter 3, 3.16, C-1 ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- informed approaches Chapter 3, 3.16, C-2 ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal behaviors. Chapter 3, 3.16, C-5 Facility staff are required to address any forms ☒ ☐ ☐ of suicide ideation, discussion, or response to suicide behaviors. (f) Communication (1) The intake process shall include communication Chapter 3, 3.16, B-2, a-d with the arresting officer and family guardians Chapter 3, 3.16, C-5, c regarding the youth’s past or present suicidal ideations, behaviors or attempts. The on-duty intake officer is required to communicate with officers, parents/family, facility staff, and agency partners to retrieve current or past information relating to suicide behaviors. That intake officer then ☒ ☐ ☐ communicates the information to the on-duty supervisors, medical, and mental health staff. Additionally, any threats or actions while the youth is in custody shall be reported immediately to the lead unit staff, supervisor, Medical, and Mental Health staff. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 16 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information sharing about youth at risk for suicide with youth There are weekly (ICMC) meetings which supervision, healthcare, and behavioral/mental include discussions of each youth and any health staff. circumstances relevant to depression or isolation. We spoke with the administrative partners from each agency included in regulation and, ☒ ☐ ☐ although there are weekly meetings to address youth behavior, all partners are in active communication with facility staff regarding any behaviors that need to be communicated or addressed, sometimes several times a day. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Chapter 3, 3.16, F Critical Incident Debrief (1) Process for administrative review of the Chapter 3, 3.16, F-4 Administrative Review ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Chapter 3, 3.16, F-1 and 2 ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Chapter 3, 3.16, F-3 ☒ ☐ ☐ (h) Documentation (1) Documentation processes shall be developed to Chapter 3, 3.16, E ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services Chapter 3, 3.16, C-4 Programming and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the The facility houses, treats, supervises, and youth or security of the facility. Any deprivation of encourages all youth identified as being at risk programs, services or activities for youth at risk of ☒ ☐ ☐ for suicide behaviors. The daily BH suicide shall be documented and approved by the facility evaluations and constant staff engagement manager. are encouraged and supported by administration. 1340 REPORTING OF LEGAL ACTIONS Chapter 4, 4.1 Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED Chapter 4, 4.2,1(a) Chapter 4, 4.2 Paragraph #1and F (1) Death of a Youth. (a) The facility administrator, in cooperation with the The policy identifies all parties required to be health administrator and the behavioral/mental notified in the event of an in-custody death. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 17 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Chapter 4, 4.2, G-1 and 2 Operational Review and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Chapter 4, 4.2, F-5, b Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 Chapter 4, 4.2, F-6 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with the Chapter 4, 4.2, I Notifications in event of health administrator, shall develop written policies Serious Illness or Injury and procedures for the notification to necessary parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Chapter 3, 3.16 Each juvenile facility shall submit required population Chapter 4, 4.3 and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Chapter 4, 4.5 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ The facility has not exceeded rated capacities fifteen (15) calendar days in a month, the facility this cycle. administrator shall provide a crowding report to the Board in a format provided by the Board. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 18 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES Chapter 5, 5.1 Admittance Procedures The facility administrator shall develop and implement Chapter 5, 5.1 General Policy 1st paragraph written policies and procedures for admittance of youth that emphasize respectful and humane engagement The agency has many policies and required with youth, and reflect that the admission process may assessments in place for youth admission. be traumatic to youth who may have already Intake staff complete a process for booking a experienced trauma. Policies shall be trauma-informed, youth including Orientation and Rules; Non- culturally relevant, and responsive to the language and Association Orders; Property Inventory, literacy needs of youth. In addition to the requirements Parent Notifications; Mental Health of Sections 1324 and 1430 of these regulations: History/Screening; WIC 627 admission requirements; Non-Racial agreement; Gang Information worksheet; a SOGIE assessment; Gender Preference Questionnaire; and Disability and/or IEP questions. The level of information is communicated with all staff and agency partners to make the most appropriate decision for unit placement, classification status, and room placement. Each tool provides information on the youth’s attitude, prior victimization, gang influence, ☒ ☐ ☐ sexual abuse or assault, and aggression via the intake questionnaire. The medical and mental health assessments include questions related to illnesses, medication, history of medical incidents, mental health conditions, prior assaultive or suicidal behaviors, trauma, and family issues and dynamics. The historical and current information are relevant to detention decisions as well as appropriate to establish relevant goals and objectives during the youth’s stay. We reviewed 10 admission packets for each program, 30 in all, verifying the comprehensive and detailed intake process to admit youth into the facility, which are responsive to all required elements in regulation. The narrative entries by staff are informative and include necessary information to address health, mental health, classification and related concerns in determining youth needs at admission. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of Chapter 5, 5.1, a admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; (2) Offer of a shower; Chapter 5, 5.1, b ☒ ☐ ☐ (3) Documented secure storage of personal Chapter 5, 5.1, c belongings; ☒ ☐ ☐ 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 19 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Offer of food upon arrival; Chapter 5, 5.1, d-1 and 2 ☒ ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Chapter 5, 5.1, e General Policy ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, Chapter 5, 5.1, f General Policy ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are Chapter 5, 5.1, g General Policy suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Chapter 5, 5.3, G Transgender and Intersex (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Youth (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive Chapter 5, 5.1, A Detention Policy Statement ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that Chapter 5, 5.1, P advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length Chapter 5, 5.1, P ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE Chapter 5, 5.2 Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement Chapter 5, 5.2, a written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require The facility has a comprehensive screening facility staff to assess each youth within 72 hours of process, including intake forms, the SOGIE admission based on the following information: ☒ ☐ ☐ and CSEC assessments, case file reviews, (a) Prior sexual victimization or abusiveness; Court records, and incident or behavior reports to assess this risk. We reviewed 10 initial assessment forms for detention youth while on site which provided information for staff to understand the youth’s risk. (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, Chapter 5, 5.2, b queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; Chapter 5, 5.2, c ☒ ☐ ☐ (d) Age; Chapter 5, 5.2, d ☒ ☐ ☐ 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 20 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Level of emotional and cognitive development; Chapter 5, 5.2, e ☒ ☐ ☐ (f) Physical size and stature; Chapter 5, 5.2, f ☒ ☐ ☐ (g) Mental illness or mental disabilities; Chapter 5, 5.2, g ☒ ☐ ☐ (h) Intellectual or developmental disabilities; Chapter 5, 5.2, h ☒ ☐ ☐ (i) Physical disabilities; Chapter 5, 5.2, i ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, Chapter 5, 5.2, j ☒ ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for Chapter 5, 5.2, k supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Chapter 5, 5.2, 2nd paragraph process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the Chapter 5, 5.2, 3rd paragraph facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Chapter 5, 5.3 Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth from The Institution Case Management Committee custody which provide for: (ICMC) meets weekly to assist youth with release and reintegration into the community. This team is a coordinated effort with facility staff, the assigned probation officer, and representatives from medical, MH, and ☒ ☐ ☐ education. This full-service approach provides transition services to allow for better adjustment as the youth exits the facility. No youth have been released from SYTF thus far in 2025. There is one youth in the SYTF CVA Program who is hoping to be released by June 2026. Chapter 5, 5.3, F-3, b and c (a) verification of identity/release papers; ☒ ☐ ☐ Chapter 5, 5.3, M-1 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 21 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Chapter 5, 5.3, F-3, d (b) return of personal clothing and valuables; Chapter 5, 5.3, J ☒ ☐ ☐ Chapter 5, 5.3, M-4 (c) notification to the youth's parents or guardian; Chapter 5, 5.3, F-3, a ☒ ☐ ☐ (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these Chapter 5, 5.3, F-3, e ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; Chapter 5, 5.3, F-3, f ☒ ☐ ☐ (f) notification of facility mental health personnel. Chapter 5, 5.3, F-3, f ☒ ☐ ☐ The facility administrator shall develop and implement policies and procedures for post-disposition youth to Chapter 5, 5.1, O coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of youth Chapter 5, 5.3, K ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Chapter 5, 5.4 Classification The facility administrator shall develop and implement written policies and procedures on classification of youth The policy includes the process by which staff for the purpose of determining housing placement in the identify a youth’s needs while in detention, at facility. CVA, or in SOAR/Phoenix. There were three Such procedures shall: operational units when we were on site: West had 10 pre-disposition youth and two SYTF youth; Pismo and Morrow units had six in CVA and one in SOAR. Detention youth are placed in the appropriate room in the unit to address any specific areas identified during intake such as proximately to ☒ ☐ ☐ the staff counter or, for those that do not pose a risk, farther away from the control counter. Morro, Center (not occupied), and Pismo units house post-dispositional youth committed to the program and placement is evaluated based on criteria identified throughout their stay. We reviewed 15 Classification Screening documents facility-wide since January 2025, which demonstrated the ability to adjust a youth’s classification status based on new information and youth behavior. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 22 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the appropriate, Chapter 5, 5.4, A least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; Chapter 5, 5.4, E This section identifies the facility unit design ☒ ☐ ☐ and the appropriate classification factors for placement. (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall Chapter 5, 5.4, A-1 through] 14 include, but not be limited to: age, maturity, Chapter 5, 5.4, F Security Classifications: sophistication, emotional stability, program needs, legal General Population, Restricted Status, Special ☒ ☐ ☐ status, public safety considerations, medical/mental Modified Program health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the Chapter 5, 5.4, F-11 youth's behavior while in custody; and, The facility assesses all youth on a special ☒ ☐ ☐ program daily to evaluate progress and/or modification. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single Chapter 5, 5.4, F-12 occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or Chapter 5, 5.4, F-13 status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Chapter 5, 5.5 Transgender and Intersex The facility administrator shall develop written policies Youth and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The facility administers the SOGIE and CSEC The policies shall provide that: ☒ ☐ ☐ tools to assess a youth’s likelihood to victimize or exploit others, as well as their potential to be victimized or exploited. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Chapter 5, 5.5, D preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 23 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender Chapter 5, 5.5, E and F identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their Chapter 5, 5.5, G and I safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and Chapter 5, 5.5, K behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, Chapter 5, 5.5, L facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Chapter 5, 5.5, M and N anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 24 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Chapter 5, 5.6 Orientation of Youth The facility administrator shall develop and implement Chapter 5, 5.4, A and B written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal The Youth Handbook and intake booking information shall be provided and supplemented with process provide youth with a summary of all video orientation if feasible. Provision shall be made to elements required by regulation. The provide accessible orientation information to all detained description in the handbook allows youth to youth including those with disabilities, limited literacy, or understand what to expect while in custody as English language learners. well as a summary of daily processes. The Orientation shall include information that addresses: agency requires youth to sign a form indicating they understand expectations while in custody. The agency operates in conjunction with the PBIS (Positive Behavior Interventions and Supports) philosophy and youth are frequently reminded of rules/expectations that promote ☒ ☐ ☐ safe, responsible, and considerate behaviors. This is promoted by all youth supervision staff and agency partners. The CVA Handbook articulates the program components required to maneuver the necessary responsibilities in the program to establish parameters for successful community re-entry. The SOAR and new Phoenix Handbooks are developed for the SYTF population to provide an understanding of expectations and milestones to prepare a youth for the responsibilities of the program(s) and to the lesser restrictive Step Down program. (a) facility rules including contraband and searches and disciplinary procedures; Chapter 5, 5.6, B-1 ☒ ☐ ☐ (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Chapter 5, 5.6, B-17 incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment Chapter 5, 5.6, B-18 and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Chapter 5, 5.6, B-19 ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free Chapter 5, 5.6, B-2 Grievance Procedure of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Chapter 5, 5.6, B-3 Legal Services process; ☒ ☐ ☐ Chapter 5, 5.6, B-8 Court Process 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 25 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) access to routine and emergency health and mental Chapter 5, 5.6, B-4 Health Care health care; ☒ ☐ ☐ Chapter 5, 5.6, B-7 Counseling Services Chapter 5, 5.6, B-5 Education and (h) access to education, religious services, and Recreational recreational activities; ☒ ☐ ☐ Chapter 5, 5.6, B-6 Religious Services (i) housing assignments; Chapter 5, 5.6, B-9 ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items Chapter 5, 5.6, B-10 ☒ ☐ ☐ (k) rules and access to correspondence, visits and telephone use; Chapter 5, 5.6, B-11 ☒ ☐ ☐ (l) availability of reading materials, programming, and other activities; Chapter 5, 5.6, B-12 ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; Chapter 5, 5.6, B-13 Use of Restraints and Chemical Agents ☒ ☐ ☐ Chapter 5, 5.6, B-14 Use of Force (n) immigration legal services; Chapter 5, 5.6, B-3 ☒ ☐ ☐ (o) emergencies including evacuation procedures; Chapter 5, 5.6, B-15 Evacuation ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by Chapter 5, 5.6, B-16 Non-Discrimination other youth and staff; Policy ☒ ☐ ☐ Chapter 5, 5.6, B-20 (q) availability of services and programs in a language other than English if appropriate; Chapter 5, 5.6, B-21 ☒ ☐ ☐ (r) the process for requesting different housing, education, programming and work assignments; Chapter 5, 5.6, B-24 ☒ ☐ ☐ (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that Chapter 5, 5.6, B-22 at a minimum includes answers to frequently asked questions and provides contact information for the A Parent Notice provides responses to facility, medical, school and mental health; and, ☒ ☐ ☐ frequently asked questions for parents who do not have access to online orientation information. (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. Chapter 5, 5.6, B-23 ☒ ☐ ☐ 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 26 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354 SEPARATION Chapter 5, 5.7 Separation The facility administrator shall develop and implement written policies and procedures that address: Facility staff process the need for Separation through reflection time and/or with privilege suspension as sanctions for incidents which do not pose a threat to the safety or security of the facility, staff, or other youth. The tools use activities which focus on identifying the behavior and making better choices. We reviewed the Separation notes ☒ ☐ ☐ demonstrating the youth’s request for separation (self-separation). There were no self-separation incidents for the solo SYTF CVA youth. Any youth involved in an incident that poses a risk to the safety and security of youth, staff, or the facility is subject to room confinement. It is noted youth reintegration sometimes includes separation from group or unit activities. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, Chapter 5, 5.7, A-1 assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and trauma-informed care. Chapter 5, 5.7, A3 ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when necessary to Chapter 5, 5.7, A-2 ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. Chapter 5, 5.7, C ☒ ☐ ☐ (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and Chapter 5, 5.7, D Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains Chapter 5, 5.7, E ☒ ☐ ☐ necessary. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 27 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Chapter 5, 5.8 Room Confinement (RC) (a) The facility administrator shall develop and Chapter 5, 5.8, C Procedure for implement written policies and procedures addressing implementation of RC the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The The facility staff uses room confinement as a placement of a youth in room confinement shall be last resort, evidenced by their documentation accomplished in accordance with the following of incidents reviewed. The PBIS model of guidelines: behavior modification allows youth to confront negative behaviors by reflection and discussion before a situation escalates. Facility staff are trained to de-escalate issues through counseling and understanding the triggers which escalate bad behavior. Allowing a youth to self-separate to take a time-out and work on calming behaviors has been an effective tool as well. We reviewed all 14 incidents involving room confinement in 2025, each of which demonstrated the need to remove a youth from the unit or setting due to an articulable ☒ ☐ ☐ safety- or security-related behavior. Most involved fights, physically challenging staff or others, or defiance to the point of aggressive action or statements. The process in these situations includes monitoring behavior by discussions with the youth at minimum of every 15 minutes and documenting the point when a youth no longer poses a threat, demonstrating he or she is ready for reintegration, mostly with a separated status and BH staff inclusion. The 14 incidents in the first five months of this year average three per month. None of the incidents involved SYTF CVA youth. Staff are required to meet with youth every two hours. We found the agency senior JSO III removes the youth from RC as soon as appropriate and no longer waits for BH to respond to approve the plan for reintegration. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and Chapter 5, 5.8, C-1 exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or Chapter 5, 5.8, C-2 ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of Chapter 5, 5.8, C-3 ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room Chapter 5, 5.8, C-8 confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 28 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) Return the youth to general population. Chapter 5, 5.8, C-8 ☒ ☐ ☐ Chapter 5, 5.8, C-5, b (2) Consult with mental health or medical staff. The facility behavior health staff are notified ☒ ☐ ☐ when a youth is placed on RC and respond immediately if on site. (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Chapter 5, 5.8, D ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: Chapter 5, 5.8, D-2 (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to Chapter 5, 5.8, D-3 ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee Chapter 5, 5.8, D-1 ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth Chapter 5, 5.8, A and B-1 ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. Chapter 5, 5.8, B-2 ☒ ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires Chapter 5, 5.8, B-3 a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 29 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and Chapter 5, 5.8, B-4 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Chapter 5, 5.9 Institution Assessment and The facility administrator shall develop and implement Plan written policies and procedures for assessment and case planning. The case plan is developed with the assistance of the Institution Case Management Committee (ICMC), comprised of a SDPO or assigned DPO, JSO III, Mental Health Clinician, an Education representative, and nurse or nurse practitioner. The Family Care Network provides two case managers to the facility for completing the initial, ongoing, and transition plans. Policy requires a case plan to be completed within 25 days of admission and every 30 days thereafter. We reviewed 10 initial, on-going, and transitions case plans, as well as an Individual Rehabilitation Plan from the SOAR/SYTF program. The SOAR plans included independent assessments of the youth’s needs with targeted objectives and ☒ ☐ ☐ referrals for services based on admission information collected at intake. The plans are updated based on information from the ICMC meetings, which occur weekly, and recommendations for treatment or education services. These comprehensive plans require Court appearances every six months to evaluate the youth’s progress in what is, in most cases, a long-term commitment. The agency exceeds regulation, noting the plans were completed prior to the 30 days, and updated with notes on participation in programming and completion of objectives. Each plan addresses Strengths, Substance Abuse, Education, Vocation, Mental Health, Medical, Trauma, Family Relationships and, when exiting, Aftercare and Transition Planning. The transition plans prior to release were pointed and directed the youth on re- entry expectations. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 30 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Assessment: The assessment is based on information collected Chapter 5, 5.9, B during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth Chapter 5, 5.9, A held for at least 30 days or more and created within 40 days of admission. The facility designates Case Managers to ☒ ☐ ☐ assist in the completion of the initial assessment before 25 days. (2) The institutional plan shall include, but not be limited to, written documentation that provides: Chapter 5, 5.9, B-1, a (A) objectives and time frame for the resolution of ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes a description of program resources needed and Chapter 5, 5.9, B-1, b individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and Chapter 5, 5.9, C-1 discussion of the plan with the youth; The plans are reviewed every 25 days to determine progress or completion of ☒ ☐ ☐ objectives documented. Our review verified the agency complies with this intensive process. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for Chapter 5, 5.9, C-2 post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed Chapter 5, 5.9, A Case Management with input from the family, supportive adults, youth, Committee and Regional Center for the Developmentally Chapter 5, 5.9, C-2 Disabled. Chapter 5, 5.9, C-3 Contact with the Regional Center ☒ ☐ ☐ The committee meets weekly to provide input on the initial, on-going, and transition case plan. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 31 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Chapter 5, 5.10 Counseling and Casework The facility administrator shall develop and implement Services written policies and procedures ensuring the availability Chapter 5, 5.10, B-1 of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: The agency continues to utilize the PBIS (a) youth will receive assistance with needs or concerns model to fidelity, with facility staff continually that may arise; counseling and re-directing negative behavior and acknowledging positive behavior. The interventions are verbal and sometimes involve Reflection reports to draw the youth back to his or her ‘plan.’ Notes are ☒ ☐ ☐ electronically maintained in the JSO III Logs and discussed at the weekly ICMC meetings, including an adjustment to the case plan to best meet the individual needs of youth. We reviewed numerous days of JSO III log entries, capturing a youth’s behavior on any given day/shift. The entries articulate the positive and negative interventions to capture any necessary changes in the case plan. (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, Chapter 5, 5.10, B-3 ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. Chapter 5, 5.10, B-4 ☒ ☐ ☐ 1357 USE OF FORCE Chapter 5, 5.11 Use of Force (UF) The facility administrator, in cooperation with the Chapter 5, 5.11, D-2 General Provisions responsible physician, shall develop and implement Chapter 5, 5.11, L Chemical Agents written policies and procedures for the use of force, which may include chemical agents. Force shall never We reviewed all 12 of the UF incidents in 2025, be applied as punishment, discipline, retaliation or each one was a Detention youth. Staff are treatment. diligent in preventing the need for force unless (a) At a minimum, each facility shall develop policies and no other options are available. Of the UF procedures which: incidents, none involved OC spray. We noted two incidents were a single youth with assaultive or threatening behavior to staff with no use of restraints. Four incidents involved youth-on-youth assaults, three with two youth and one incident was multiple fights involving ☒ ☐ ☐ four youth and a Code 2 response. These four incidents involved the use of mechanical restraints for eight of the 10 youth involved to move the youth to their room. The incidents reviewed provided clear documentation of events leading to the force option, including attempts to de-escalate. When medical and mental health staff are on- site, they respond immediately. It is noted all UF incidents are administratively reviewed, including video review, to determine if the force was necessary. All incidents were determined that appropriate force was used. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 32 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 Chapter 5, 5.11, D-5 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define Chapter 5, 5.11, D-3, 4 and 5 when those force options are appropriate. Chapter 5, 5.11, E Control and Compliance Holds ☒ ☐ ☐ Chapter 5, 5.11, F Other Hand to Hand Force Methods (3) describe force options or techniques that are expressly prohibited by the facility. Chapter 5, 5.11, D-9 and 13 ☒ ☐ ☐ Chapter 5, 5.11, F-3 Kicking and punching. (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative Chapter 5, 5.11, O-8 ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting Chapter 5, 5.11, P-1 through 7 and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. Chapter 5, 5.11, P-5, 6 and 7 The Assistant Chief Deputy and SPO conduct an independent review of all UF incidents to ☒ ☐ ☐ determine the need for internal investigation. Their review includes submitted recommendations by the supervisor who reviewed video of the incident. (7) define the role, notification, and follow-up procedures required after use of force incidents for Chapter 5, 5.11, D-14, 15, and 16 Medical and medical, mental health staff and parents or legal Mental Health guardians. ☒ ☐ ☐ Chapter 5, 5.11, L-7 OC Spray notifications Chapter 5, 5.11, O-10 Parent notification of UF (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) Chapter 5, 5.11, C-1, a and Welfare and Institutions Code Section 222. Chapter 5, 5.11, H Pregnant Youth ☒ ☐ ☐ This policy addresses known medical conditions and UF on Pregnant Youth. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 33 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: Chapter 5, 5.11, B-16 Definition (1) identify who is approved to carry and/or utilize Chapter 5, 5.11, L Chemical Agents chemical agents in the facility and the type, size and Chapter 5, 5.11, L-1 Trained staff only the approved method of deployment for those Chapter 5, 5.11, M ☒ ☐ ☐ chemical agents. The agency has not used OC spray since March 2022. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the Chapter 5, 5.11, L-2 safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. Chapter 5, 5.11, L-6 This shall include that youth who have been exposed Chapter 5, 5.11, L-8 to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer ☒ ☐ ☐ Per policy, youth are offered a change of suffering the effects of the chemical agent. clothes within one hour of the incident and are not left unattended. (4) define the role, notification, and follow-up procedures required after use of force incidents Chapter 5, 5.11, L-7 OC Spray notifications involving chemical agents for medical, mental health ☒ ☐ ☐ Chapter 5, 5.11, O-10 Parent notification of UF staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for Chapter 5, 5.11, O-2, a-h which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training Chapter 5, 5.11, C Training in use of force and chemical agents when appropriate Chapter 5, 5.11, C-1, a that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (5) physical training force options that may require the use of perishable skills. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (6) timelines the facility uses to define regular training. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 34 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1358 USE OF PHYSICAL RESTRAINTS Chapter 5, 5.12 Use of Restraints (UR) The facility administrator, in cooperation with the Chapter 5, 5.12, A WRAP System responsible physician and mental health director, shall develop and implement written policies and procedures The WRAP is the tool used by the agency to for the use of restraint devices. Restraint devices include immobilize a youth in the event the youth any devices which immobilize a youth's extremities poses a risk to themselves. There have been and/or prevent the youth from being ambulatory. no incidents of the use of the WRAP since March 2022. It is used as a last resort to protect a youth from self-harm and policy ☒ ☐ ☐ includes very specific criteria for its use, including Medical and MH engagement in the process of application and throughout the time the youth is in the WRAP. Policy is specific that a youth cannot be in the WRAP without ADCPO approval for longer than 30 minutes and, if medical staff are not on duty, the WRAP cannot be used. Physical restraints may be used only for those youth who present an immediate danger to themselves or others, Chapter 5, 5.12 who exhibit behavior which results in the destruction of Chapter 5, 5.12, A-2 property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Chapter 5, 5.12, A-3 restraint devices that attach a youth to a wall, floor or other Chapter 5, 5.11, G Security Restraints fixture, including a restraint chair, or through affixing of (Transportation and Movement only) hands and feet together behind the back (hogtying) is ☒ ☐ ☐ Chapter 5, 5.11, G-4 No affixing hands and prohibited. The use of restraints on pregnant youth is feet or hogtying limited in accordance with Penal Code Section 6030(f) Chapter 5, 5.11, H Pregnant Youth and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Chapter 5, 5.11, G Security Restraints to restrain youth for movement or transportation within the (Transportation and Movement only) facility. Movement within the facility shall be governed by Chapter 5, 5.13, A-1 Transportation and ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Chapter 5, 5.12, A-2 may delegate authority to place a youth in restraints to a Chapter 5, 5.12, A-9 physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every ☒ ☐ ☐ Policy states youth cannot be in the WRAP for hour. longer than 30 minutes without ADCPO approval. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 35 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no Chapter 5, 5.12, A-4 later than two hours from the time of placement. The Chapter 5, 5.12, A-6, a youth shall be medically cleared for continued retention at least every three hours thereafter. This policy requires a nurse consultation prior to placement in WRAP. If medical staff are not ☒ ☐ ☐ available, the WRAP is not to be used. Medical is to respond immediately upon placement and to review/evaluate the need to continue every 15 minutes. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the Chapter 5, 5.12, A-10 time of placement, to assess the need for mental health treatment. Policy notes the BH staff shall respond and engage the youth within 15 minutes of placement. If not on site, staff exercise de- ☒ ☐ ☐ escalation techniques and, if the youth is displaying self-harm behavior, they are to contact the Mental Health Crisis Team to respond to the facility. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Chapter 5, 5.12, A-5, a to ensure the safety and well-being of the youth. Chapter 5, 5.12, A-8 Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 While in the WRAP, the youth’s status is minutes, with actual time of the documentation recorded. documented every 10 minutes. In addition to the requirements above, policies and procedures shall address: Chapter 5, 5.11, P-1 (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. Chapter 5, 5.11, P-1 ☒ ☐ ☐ (c) acceptable restraint devices. Chapter 5, 5.12, A WRAP Restraint System ☒ ☐ ☐ (d) signs or symptoms which should result in immediate medical/mental health referral. Chapter 5, 5.12, A-5 and 6 Chapter 5, 5.12, A-10 Medical and BH staff are called to the scene if a youth is placed in the WRAP and remain on- ☒ ☐ ☐ site until removed. Policy states medical checks every 15 minutes and BH engagement, if on duty, within 15 minutes. Follow-up is determined by Medical and BH staff. (e) availability of cardiopulmonary resuscitation equipment. Chapter 5, 5.12, A-6, c ☒ ☐ ☐ 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 36 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a Chapter 5, 5.12, A-5, b specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Chapter 5, 5.12, A-11 and 12 ☒ ☐ ☐ (h) exercising of extremities. Chapter 5, 5.12, A-6, b ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Chapter 5, 5.13 THE FACILITY. Chapter 5, 5.13, 1 The Facility Administrator, in cooperation with the The agency has handcuffs, shackles, soft responsible physician and behavioral/mental health restraints, and flex cuffs. All staff are director, shall develop and implement written policies authorized and, upon hire, receive training in and procedures for the use of restraint devices when the CORE as well as annual training. purpose is for movement or transportation within the facility that shall include the following: The JSO’s provide clear documentation of the (a) identification of acceptable restraint devices, staff need to apply restraints when moving a youth approved to utilize restraint devices and the required to their room or to holding. The assessment is training. based on the need to have control over the ☒ ☐ ☐ youth while moving the youth. The articulation was clear and necessary in the incidents we reviewed. Of the 12 use of force incidents in 2025, seven involved the use of restraints for movement of the youth to their room or the holding room. The form utilized to record force, restraints, OC, and appropriate notifications (parents and agency partners) clearly directs staff responsibilities. (b) the circumstances leading to the application of restraints must be documented. Chapter 5, 5.13, 5 Documentation and ☒ ☐ ☐ Supervisor Approval (c) an individual assessment of the need to apply restraints for movement or transportation that includes Chapter 5, 5.13, 3-a through d consideration of less restrictive alternatives, Chapter 5, 5.13, 5 Documentation and consideration of a youth’s known medical or mental Supervisor Approval ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices Chapter 5, 5.13, 6 shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Chapter 5, 5.13, 4 accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 37 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☐ ☐ ☒ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☐ ☐ ☒ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☐ ☐ ☒ (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive means of control, and decisions to continue and end ☐ ☐ ☒ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☐ ☐ ☒ the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 38 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Chapter 5, 5.14 Searches The facility administrator shall develop and implement written policies and procedures governing the search of The facility conducts random but routine unit youth, the facility, and visitors. ☒ ☐ ☐ and facility searches to ensure no contraband Policies and procedures shall provide that: is in the facility. All components of regulation are met in policy and practice. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Chapter 5, 5.14, B ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being Chapter 5, 5.14, C and D searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. Chapter 5, 5.14, E Policy articulates strip searches shall only be conducted with prior supervisor approval and articulated reasonable suspicion of contraband. ☒ ☐ ☐ There have been no strip searches in 2025. The agency documents the need for and approvals for a strip search in an incident report. (d) Physical body cavity searches shall only be conducted by a medical professional. Chapter 5, 5.14, H-8 ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor when Chapter 5, 5.14, E there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ All strip searches require each element of contraband. The reasonable suspicion shall be regulation and as indicated in policy. documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. Chapter 5, 5.14, F ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when Chapter 5, 5.14, H-9 conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 39 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1361 GRIEVANCE PROCEDURE Chapter 5, 5.15 Grievance Procedure The facility administrator shall develop and implement Chapter 5, 5.15 A written policies and procedures whereby any youth may appeal and have resolved grievances relating to any We reviewed all 25 grievances submitted by condition of confinement, including but not limited to youth in 2025; none were initiated by an SYTF health care services, classification decisions, program CVA youth. The agency documented a participation, telephone, mail or visiting procedures, response and resolution in most within one food, clothing, bedding, mistreatment, harassment or day, but no longer than four days. All were violations of the nondiscrimination policy. There shall be resolved at the Supervisor level or lower with no time limit on filing grievances. Policies and no youth requesting appeal to the DCPO. procedures shall include provisions whereby the facility Staff responses were fair and appeared manager ensures: ☒ ☐ ☐ consistently applied with the other grievances reviewed for like issues. We noted facility staff have conversations with the youth and review video as a matter of procedure, to ensure the youth understands and accepts the outcome. The monthly average of grievances from the date of the last inspection is three. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to Chapter 5, 5.15, A ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth Chapter 5, 5.15, G-3 ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; Chapter 5, 5.15, G ☒ ☐ ☐ (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances Chapter 5, 5.15, E and G that relate to health and safety issues must be addressed immediately; The facility has an expectation to respond to ☒ ☐ ☐ the grievance by end of shift or within two days and resolution within five days. All were compliant with this expectation. (1) The youth may elect to be present to explain his/her version of the grievance to a person not Chapter 5, 5.15, G-6 directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. Chapter 5, 5.15, C ☒ ☐ ☐ (e) provision for a written response to the grievance which includes the reasons for the decisions; Chapter 5, 5.15, G-7 ☒ ☐ ☐ (f) a system which provides that any appeal of a grievance shall be heard by a person not directly Chapter 5, 5.15, F ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer Chapter 5, 5.15, G-8 ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 40 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. Chapter 5, 5.15, G-13 ☒ ☐ ☐ Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be Chapter 5, 5.15, G-12 addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Chapter 5, 5.16 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed numerous incident reports from death of an employee, youth or other person(s) shall be ☒ ☐ ☐ UF to RC. The facts of the incident were clear maintained. Such written record shall be prepared by the and concise, providing a clear picture of the staff and submitted to the facility manager by the end of incident. the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Chapter 5, 5.17 DNA SPECIMENS, SAMPLES, IMPRESSIONS Chapter 5, 5.17, B (a) Pursuant to Penal Code Section 298.1 authorized If a youth refuses to voluntarily provide a DNA law enforcement, custodial, or corrections personnel sample, sworn staff must receive authorization including peace officers, may employ reasonable force from the ADCPO to use force. In these to collect blood specimens, saliva samples, and thumb incidents, none this cycle, the facility relies on or palm print impressions from individuals who are their existing UF policy. required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to Chapter 5, 5.14, C secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The Chapter 5, 5.14, D authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video Chapter 5, 5.14, E shall be directed at the cell extraction event. The videotape shall be retained by the agency for the Any use of force for DNA Collection is length of time required by statute. Notwithstanding ☒ ☐ ☐ videotaped. the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 41 of 59 A453 JUV PRO eff. 01.01.25 1370 EDUCATION PROGRAM Chapter 6, 6.1 Education Program (a) School Programs Chapter 6, 6.1, A The County Board of Education shall provide for the administration and operation of juvenile court schools in The Education program is facilitated by the conjunction with the Chief Probation Officer, or designee San Luis Obispo County Office of Education pursuant to applicable State laws. The school and facility (SLOCOE). We met with the Assistant administrators shall develop and implement written policy Superintendent Katherine Aaron and Director and procedures to ensure communication and of Alternative Education Chris Balogh. Both coordination between educators and probation staff. expressed the intentive and dedicated Culturally responsive and trauma-informed approaches relationship they have with probation, both should be applied when providing instruction. Education agencies understanding the importance of staff should collaborate with the facility administrator to providing necessary and informed services to use technology to facilitate learning and ensure safe the youth under their care. The Office of Ed technology practices. The facility administrator shall goes beyond required elements in regulation request an annual review of each required element of the and in providing services to youth. They work program by the Superintendent of Schools, and a report to identify youth’s goals in meeting education or review checklist on compliance, deficiencies, and requirements and objectives. Teachers are corrective action needed to achieve compliance with this diligent in prioritizing youth goals and section. Such a review, when conducted, cannot be behaviors, evidenced by their involvement in delegated to the principal or any other staff of any juvenile daily/weekly meetings with probation and court school site. The Superintendent of Schools shall other agency staff to discuss student needs. conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the Post-secondary education has become a facility administrator or designee shall review each item priority as there were five youth enrolled at with the Superintendent of Schools and shall take Cuesta College last fall, two currently and whatever corrective action is necessary to address each seven for this fall. This Spring, seven youth deficiency and to fully protect the educational interests of were dually enrolled in high school and at all youth in the facility. Cuesta, and all passed. This summer, seven youth are enrolled currently. The one SYTF CVA youth graduated with full credit via ☒ ☐ ☐ SLOOE in October 2024 and is actively attending Cuesta College. The SLOCOE continues to promote DBT, a social and emotional curriculum for staff to better relate to their students. This premise facilitates a basic understanding of the individual needs students have when entering their classroom. The PBIS philosophy continues to be a huge part of the SLOCOE priorities. They are consistently working with probation staff to develop basic strategies for youth to instill in themselves: Safe, Responsible, and Considerate. The focus is on modeling positive behavior the youth can anticipate and adopt. Teachers and staff maintain firm, fair, and consistent expectations each day, providing positive feedback or a teaching moment when appropriate. Education staff are involved in daily briefings and in the ICMC meetings to provide feedback on youth progress. SLOCOE works with Cuesta College in the Rising Scholars Program, which is operational but still could use more prioritization and consistency with Cuesta on site. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 42 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements The facility school program shall comply with the State Chapter 6, 6.1, B Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Chapter 6, 6.1, C shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, Chapter 6, 6.1, C-1 ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California Chapter 6, 6.1, C-2 Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. Chapter 6, 6.1, C-3 ☒ ☐ ☐ (4) Administration of the High School Equivalency Tests as approved by the California Department of Chapter 6, 6.1, C-4 ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards Chapter 6, 6.1, C-5 ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court Chapter 6, 6.1, C-6 schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary Chapter 6, 6.1, C-7 or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Chapter 6, 6.1, D implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 43 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) School staff shall be advised of administrative decisions made by probation staff that may affect the Chapter 6, 6.1, D-2 ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school Chapter 6, 6.1, D-3 shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures Chapter 6, 6.1, D-4 that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be Chapter 6, 6.1, F-1 observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their Chapter 6, 6.1, F-2 language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a Chapter 6, 6.1, G-1 record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Chapter 6, 6.1, G-2 ☒ ☐ ☐ (B) Home Language Survey and the results of the State Test used for English language proficiency; Chapter 6, 6.1, G-3 ☒ ☐ ☐ (C) Needs and services of special populations as defined by the State Education Code, including but Chapter 6, 6.1, G-4 ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Chapter 6, 6.1, G-5 ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to Chapter 6, 6.1, G-5, a determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth Chapter 6, 6.1, G-5, c ☒ ☐ ☐ within five school days. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 44 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's Chapter 6, 6.1, G-5, d records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the Chapter 6, 6.1, H-1 youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course Chapter 6, 6.1, H-2 work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Chapter 6, 6.1, I-1 Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, Chapter 6, 6.1, J-1 whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 45 of 59 A453 JUV PRO eff. 01.01.25 1371 PROGRAMS, RECREATION, AND EXERCISE. Chapter 6, 6.2 Programs, Recreation and The facility administrator shall develop and implement Exercise written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the Programs for the pre-dispositional youth are amount of time youth are in their rooms or their bed area. facilitated by Restorative Partners (RP), an In- Custody and Reentry Program for San Luis Obispo County. Restorative Partners Inc. serves people impacted by crime through a continuum of services that focus on mind, body, and spiritual transformation. The programs include evidence-based, trauma- informed approaches that increase self- esteem, pro-social skills, multi-cultural and non-violent communication, and life and job skills. The nonprofit agency offers a continuum of services to meet the diverse needs in the community for both youth and adult populations. The goal for the juvenile facility is to include gender-specific, trauma-informed, and evidence-based services to the youth population. We met with Restorative Justice Programs Manager Liz Holly and the Juvenile Services Center Program Manager Ricardo Moctezuma while on site. Ricardo presented a plethora of programming and enrichment activities in a structured format. We were impressed with his enthusiasm to work with youth and to promote volunteer/intern engagement while involved ☒ ☐ ☐ with SLO youth. He demonstrated a genuine and thoughtful approach to working with this population, with a focus on providing more opportunities for individual growth. RP offers a vast program schedule with numerous opportunities for youth participation, including: Sunday/Religious Service; Cooking Programs; Crossroads (cognitive and evidence based curriculum specific to offense); Book Club; Music Programs; West and CVA Garden Program, Art and Creative Writing; Lumina Alliance Group; Bible Study; Restorative Justice; Chess Club; Sports Programs; AA and NA; Meditation; Ping-Pong; and Tutoring. RP also acknowledges youth Birthdays (one time a month) and Peer Leader status (weekly) with celebrations for the youth. Youth committed to CVA are provided programming services from the San Luis Obispo Behavior Health Clinicians, RP, and agency staff. Programming opportunities include: Individual and Family Counseling; a comprehensive Cognitive Behavior Curriculum; Substance Abuse treatment; Child and Family Team meetings; Independent Living; Parent Education and Support; Off-site Community Activities; Community Work Service Projects; Gardening; Culinary Activities; Video, Board and Card games; 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 46 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Movie Night; High School/Birthday and Holiday celebrations; In house and outside employment opportunities; Career Path Opportunities; Gender specific programming; and PBIS. SYTF youth in SOAR or the upcoming Phoenix program are provided opportunities for all of the above programming partners to establish and achieve a full array of growth for community reintegration. The transition process for these youth is well thought out and occurs with the assistance of all community and facility partners. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Chapter 6, 6.2, A-1 hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Chapter 6, 6.2, A-2 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Chapter 6, 6.2, A-3 ☒ ☐ ☐ There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Chapter 6, 6.2, A-4 ensure content offered is current, consistent, and relevant to the population. The annual review of programs was ☒ ☐ ☐ completed by Ricardo Moctezuma, the Restorative Partners Program Manager, at the facility on May 16, 2025. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 47 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to Chapter 6, 6.2, B-1, a, b, and c include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled Chapter 6, 6.2, C-1 activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity Chapter 6, 6.2, D-1 each day. Youth participate in one hour of Physical ☒ ☐ ☐ Education during the school day facilitated by the SLOCOE and LME with unit staff. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. Chapter 6, 6.2, D-3 The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Chapter 6, 6.3 Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least once each Religious programming is facilitated by week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ Restorative Partners, who also provides allowed to participate in an activity outside of their room if referral for religious programs at the youth’s he/she elects not to participate in religious programs. request. Religious programs shall provide for: 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 48 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) opportunity for religious services and practices; Chapter 6, 6.3, C-1 ☒ ☐ ☐ (b) availability of clergy; and, Chapter 6, 6.3, C-2 ☒ ☐ ☐ (c) availability of religious diets. Chapter 6, 6.3, C-3 ☒ ☐ ☐ 1373 WORK PROGRAM Chapter 6, 6.4 Work Programs The facility administrator shall develop policies and Chapter 10, 10.2 Special Clothing procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall Youth in detention are able to assist with unit be meaningful, constructive and related to vocational cleanup and other options inside the facility. training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary CVA youth can apply for jobs inside and measure outside of the facility. Jobs at the facility include gardening, mowing, cleaning the ☒ ☐ ☐ kitchen, and assisting with cleaning the facility. Outside the facility, once a youth has met certain criteria, they are able to work at locations such as nurseries funded through the California Department of Rehabilitation; Cal Trans (seasonal); Eckerd Connects for job training and workforce development; and a local fuel delivery service. 1374 VISITING Chapter 6, 6.5 Visiting The facility administrator shall develop and implement Chapter 6, 6.5, A, B, F-4 written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to The youth’s parents and approved visitors receive visits by parents, guardians or persons standing schedule their own visiting, which includes two in loco parentis, and children of youth. Other family 1-hour visits each week. This allows the visitor members, such as grandparents and siblings, and to accommodate their own schedule and supportive adults, may be allowed to visit with the ☒ ☐ ☐ promotes more visitation. Special visits are approval of the facility administrator or designee, and in arranged when requested by the youth’s conjunction with the youth’s case plan or in the best probation officer. interest of the youth. The sole youth in SYTF CVA has a 2-year-old son and has regular visits with him facilitated by his parents. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Chapter 6, 6.5, G Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations Chapter 6, 6.5, C shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 49 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall Chapter 6, 6.5, I-11 be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. Chapter 6, 6.5, I-12 ☒ ☐ ☐ 1375 CORRESPONDENCE Chapter 6, 6.6 Correspondence The facility administrator shall develop and implement Chapter 6, 6.6, B written policies and procedures for correspondence which provide that: ☒ ☐ ☐ Youth are able to send an unlimited number of (a) there is no limitation on the volume of mail that youth letters, postage-free. may send or receive; (b) youth may send two letters per week postage free; Chapter 6, 6.6, C ☒ ☐ ☐ (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of Chapter 6, 6.6, D public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable Chapter 6, 6.6, E cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 6, 6.7 Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 6, 6.9 Access to Legal Services The facility administrator shall develop written procedures Chapter 6, 6.9, C-1 to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; and, Chapter 6, 6.9, C-2 ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. Chapter 6, 6.9, C-3 ☒ ☐ ☐ 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 50 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1390 DISCIPLINE Chapter 7, 7.1 Discipline The facility administrator shall develop and implement Chapter 7, 7.1, B PBIS written policies and procedures for the discipline of youth Chapter 7, 7.1, E that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline The Positive Behavior Interventions and shall be imposed at the least restrictive level which Supports (PBIS) model is intertwined with the promotes the desired behavior and shall not include discipline process, with the rules and corporal punishment, group punishment, physical or sanctions identified as expectations and psychological degradation. consequences for certain behaviors. The Deprivation of the following is not permitted: expected behaviors and consequences for not following them are posted in the living unit and ☒ ☐ ☐ on posters throughout the facility. This philosophy is emulated in the classroom as youth are rewarded for following along with expected behaviors which are promoted through the program with incentive-based levels of leadership. Sanctions include losing privileges or completion of Reflection Time, a written exercise for not following the structure of the program or schedule. (a) bed and bedding; Chapter 7, 7.1, E ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Chapter 7, 7.1, E personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Chapter 7, 7.1, E ☒ ☐ ☐ (d) contact with parent or attorney; Chapter 7, 7.1, E ☒ ☐ ☐ (e) exercise; Chapter 7, 7.1, E ☒ ☐ ☐ (f) medical services and counseling; Chapter 7, 7.1, E ☒ ☐ ☐ (g) religious services; Chapter 7, 7.1, E ☒ ☐ ☐ (h) clean and sanitary living conditions; Chapter 7, 7.1, E ☒ ☐ ☐ (i) the right to send and receive mail; Chapter 7, 7.1, E ☒ ☐ ☐ (j) education; and, Chapter 7, 7.1, E ☒ ☐ ☐ 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 51 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) rehabilitative programming. Chapter 7, 7.1, E ☒ ☐ ☐ The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Chapter 7, 7.1, F Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Chapter 7, 7.2 Discipline Process The facility administrator shall develop and implement Chapter 7, 7.2, A written policies and procedures for the administration of discipline which shall include, but not be limited to: We reviewed all 10 incident reports, with each (a) designation of personnel authorized to impose including due process elements of a violation discipline for violation of rules; of expectations. Although not required, the agency allows for due process for all discipline related incidents resulting in a sanction and an incident report. Youth read the incident report and acknowledge verbally and by signature if they want a hearing. The agency added to proposed sanction in writing for the youth to acknowledge by signature for Due Process. SYTF CVA had no incidents of Due Process. ☒ ☐ ☐ We spoke to youth about the PBIS model, expectations, and if they had a clear understanding of sanctions for certain behaviors. Responses from all youth interviewed, including documentation in the reports we reviewed, revealed program expectations are clearly demonstrated verbally by staff and by visual posters throughout the facility. Youth understood consequences would result in re-direction of negative behavior to promote a more positive program. (b) prohibiting discipline to be delegated to any youth; Chapter 7, 7.2, F ☒ ☐ ☐ (c) definition of major and minor rule violations and their consequences, and due process requirements; The facility rules (expectations) and accompanying sanctions (consequences) are ☒ ☐ ☐ in the youth handbook and posted in the living unit. (d) trauma-informed approaches and positive behavior interventions; Chapter 7, 7.2, C ☒ ☐ ☐ (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Chapter 7, 7.2, B imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 52 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) major rule violations and the discipline process shall be documented and require the following: Chapter 7, 7.2, I-1, a ☒ ☐ ☐ (1) written notice of violation prior to a hearing; (2) accommodations provided to youth with disabilities, limited literacy, and English language Chapter 7, 7.2, L ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Chapter 7, 7.2, I-2, a incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Chapter 7, 7.2, I-2 evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Chapter 7, 7.2, I-2 hearing process; ☒ ☐ ☐ (6) provision for administrative review. Chapter 7, 7.2, J ☒ ☐ ☐ (g) violations that result in a removal from camp or commitment program, but not a return to court, will follow Chapter 7, 7.2, I-4, a the due process provisions in subsection (e) above. Youth whose conduct merits a removal from ☒ ☐ ☐ the program are referred for petition or Court action. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Section 8.11 Management of Communicable Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local San Luis Obispo County Public Health health officer, shall develop written policies and ☒ ☐ ☐ (SLOCPH) Policy 1410 - Management of procedures to address the identification, treatment, Communicable Diseases control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Section 8.11, B-1: Intake Health Screening procedures. Section 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): B Booking Procedures (a) Intake health screening procedures; ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #1 Screening These sections articulate the screening by staff and medical, where the screening is done, and the reaction to specific criteria at admission. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 53 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Section 8.11, B-2: Identification of relevant symptoms. 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): Booking Procedures B-3 through 8 (b) Identification of relevant symptoms; ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #1 Screening These procedures outline the screening criteria, including relevant information related to questions and observations of symptoms. SLOJF Section 8.11, B-3: Referral for medical evaluation. (c) Referral for medical evaluation; ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #2 Appraisal SLOJF Section 8.11, B-4: Treatment responsibilities during detention. SLOCPH 1410, III-A, Bullet #2 (d) Treatment responsibilities during detention; ☒ ☐ ☐ Appraisal/Treatment SLOCPH 1410, III-B, Bullet #2 Management/Communication SLOJF Section 8.11, B-5: Coordination with public and private community-based (e) Coordination with public and private community- resources for follow-up treatment. based resources for follow-up treatment; ☒ ☐ ☐ SLOCPH 1410, III-C Follow-up care and release information. SLOJF Section 8.11, B-6: Applicable reporting requirements. SLOJF Section 8.11, Administrative 2-d, I-iii SLOCPH 1410, III-B, Bullet #3 Reporting (f) Applicable reporting requirements; and, ☒ ☐ ☐ This includes reporting results of tests to the Public Health Division Manager, Assistant Public Health Director, and the Communicable Disease Program Manager. Other sections include a report to the administrators in the agency, parents, and the Juvenile Court Judge. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 54 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 SLOJF Section 8.11, B-7: Strategies for handling disease outbreaks. SLOJF Section 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): B (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ SLOCPH 1410, III-D, Bullet #2 Outbreaks This section coordinates efforts for youth entering the facility from booking responsibilities to youth/staff protocols. The policies and procedures shall be updated as necessary to reflect communicable disease priorities These policies are reviewed with all new CDC identified by the local health officer and currently ☒ ☐ ☐ and California Public Health Guidelines. recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Chapter 8, 812 Access to Health Care The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Chapter 10, Clothing and Personal Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. Chapter 10, 10.1, A-6 ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: Chapter 10, 10.1, A-1, 3 and 4 (1) Socks and serviceable footwear; ☒ ☐ ☐ Chapter 10, 10.2 Special Clothing (2) Outer garments; Chapter 10, 10.1, A-2 ☒ ☐ ☐ (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; Chapter 10, 10.1, A-4 ☒ ☐ ☐ Chapter 10, 10.1, C-1 (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. Chapter 10, 10.1, A-1 ☒ ☐ ☐ Chapter 10, 10.1, C-1 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried Chapter 10, 10.1, A-6 completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Chapter 10, 10.1, F ☒ ☐ ☐ 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 55 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1482 CLOTHING EXCHANGE Chapter 10, 10.3 Clothing Exchange The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Chapter 10, 10.5 Control of Vermin in Youth’s Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Chapter 10, 10.6 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Chapter 10, 10.6, A-1 ☒ ☐ ☐ (b) Toothpaste; Chapter 10, 10.6, A-2 ☒ ☐ ☐ (c) Soap; Chapter 10, 10.6, A-3 ☒ ☐ ☐ (d) Comb; Chapter 10, 10.6, A-4 ☒ ☐ ☐ (e) Shaving implements; Chapter 10, 10.6, A-5 ☒ ☐ ☐ (f) Deodorant; Chapter 10, 10.6, A-6 ☒ ☐ ☐ (g) Lotion; Chapter 10, 10.6, A-7 ☒ ☐ ☐ (h) Shampoo; and, Chapter 10, 10.7, B ☒ ☐ ☐ (i) Post-shower conditioning hair products. Chapter 10, 10.6, A-9 ☒ ☐ ☐ 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 56 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided Chapter 10, 10.5, B through a common dispenser is permitted. Youth shall Chapter 10, 10.8 Shaving not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Chapter 10, 10.7 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Chapter 10, 10.8 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Chapter 10, 10.9 Hair Care Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Chapter 11, 11.1 Standard Bedding and Linen Clean laundered, suitable bedding and linens, in good Issue repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these Chapter 11, 11.1, A-1 ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in (a) above; Chapter 11, 11.1, A-1 ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Chapter 11, 11.1, A-4 ☒ ☐ ☐ (d) One towel; and, Chapter 11, 11.1, A-3 ☒ ☐ ☐ (e) One blanket or more, up on request Chapter 11, 11.1, A-2 ☒ ☐ ☐ 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 57 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING LINEN EXCHANGE Chapter 11, 11.1, A-4 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. Chapter 11, 11.1, A-2 and 4 ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Chapter 12 Facility Sanitation, Safety and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 58 of 59 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under ☒ the juvenile court who are ages 19 through 21. ☐ ☐ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7541 San Luis Obispo SYTF-CVA CI PRO 25-26 Page 59 of 59 A453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7543 FACILITY NAME: San Luis Obispo Juvenile Services Center: FACILITY TYPE: SYTF Secure Youth Treatment Program - Juvenile Hall PERSON(S) INTERVIEWED: Robert Reyes, Chief Probation Officer; Tom Milder, Assistant Chief Probation Officer; Jeremiah Malzhan, Chief Deputy Probation Officer; Jennifer Gonzalez, Assistant Deputy Chief Probation Officer; Seth Price, Supervising Probation Officer; Elizabeth Chavez, Supervising Probation Officer; Laureen Kilenberger, Supervising Probation Officer; Adam Chambers, Supervising Probation Officer; Heidi Rouse, Juvenile Service Officer II; Juan Cortez, Juvenile Services Officer I; Jose Sanchez, Juvenile Services Officer I; Katherine Aaron, Assistant Superintendent, San Luis Obispo Office of Education (SLOCOE); Chris Balough, Director SLOCOE; Jill Rietjens, SLO Behavior Health Division Manager – Youth Services; Lynley Ewen, SLO Behavior Health Program Supervisor; Kyle May, SLO Behavior Health Clinician; Colleen Buckley, SLO Behavior Health Clinician; Michelle Shoresman, SLO Public Health Manager (Medical); Liz Holly, Restorative Justice Program Manager – Restorative Partners; Ricardo Moctezuma, Restorative Partners Program Manager; Youth: Thomas, age 19; Abel, age 16. FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 23-25, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS All local Inspections are for the Juvenile Services Center Juvenile Hall, Coastal Valley On an annual basis, or as otherwise required by law, each Academy and Secure Youth Treatment juvenile facility administrator shall obtain a documented Facility. inspection and evaluation from the following: ☒ ☐ ☐ (a) county building inspector or person designated by the November 4, 2024 Board of Supervisors to approve building safety; March 31, 2023 (b) fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code Section November 1, 2024 13146.1(a) and (b); ☒ ☐ ☐ March 30, 2023 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 1 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health: November 24, 2024 November 2023 Medical/Mental Health: March 3, 2025 February 29, 2024 Nutritional Health: January 16, 2025* ☒ ☐ ☐ November 14, 2023 There were noted issues of noncompliance regarding Minimum Diet, Posted/Reviewed Menus, Food Service Plan, and Kitchen Sanitation. A Corrective Action Plan was submitted and subsequently all items were corrected by February 12, 2025. NOTE: All youth meals are prepared at the SLO County Jail. (d) county superintendent of schools on the adequacy of educational services and facilities as required in Section October 24, 2024 1370; ☒ ☐ ☐ November 28, 2023 (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, November 14, 2024 ☒ ☐ ☐ November 30, 2023 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or September 17, 2024 Probation Commission as required by Section 240 of the ☒ ☐ ☐ December 1, 2023 Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS Chapter 3, 3.1 Appointment and Qualifications Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification letter The elements of this regulation are addressed confirming that all elements of regulation are met. in a memorandum completed by Chief Probation Officer Robert Reyes, dated May (a) Appointment ☒ ☐ ☐ 27, 2025. The memo articulates the hiring In each juvenile facility there shall be a superintendent, practices of the agency which meets the director or facility manager in charge of its program and regulation. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: Chapter 3, 3.1, B-1 (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and Chapter 3, 3.1, B-2 evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 2 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Chapter 3, 3.1, B-3 and 6 (3) adhere to the minimum standards for the selection The BSCC Standards for Training and and training requirements adopted by the Board ☒ ☐ ☐ Corrections (STC) report for 2023-2024 found pursuant to Section 6035 of the Penal Code; and San Luis Obispo County Probation in compliance with requirements for staff training. (4) conduct a criminal records review, on each new employee, and psychological examination in Chapter 3, 3.1, B-4 and 5 accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Chapter 3, 3.1, B-7 facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 1321 STAFFING Chapter 3, 3.2 Staffing Each juvenile facility shall: Chapter 3, 3.2, A-2 (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The facility has 38 Juvenile Supervision programming, to provide for safety and security of youth Officers (JSO), six JSO III’s, and three and staff, and meet established standards and Supervising Deputy Probation Officers regulations; (SDPO). There are no vacancies in this series. Of the 38 JSO I/II, two are new hires and have ☒ ☐ ☐ not yet completed Core Training. The staffing patterns are 12-hour shifts: 6 a.m. to 6 p.m.; 6 p.m. to 6 a.m.; 8 a.m. to 8 p.m.; 9 a.m. to 9 p.m.; and 10 a.m. to 10 p.m. This allows for more coverage during waking hours to complete programming and other T15 responsibilities. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent Chapter 3, 3.2, A-1 exigent circumstances; ☒ ☐ ☐ The agency continues to have sufficient staffing levels with the added program. (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Chapter 3, 3.2, A-12 There are three SDPO assigned to the facility. ☒ ☐ ☐ The necessary graveyard supervisory staff is a JSO III who maintains supervision of overall operations of the facility during that time. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has Chapter 3, 3.2, A-3 completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☐ ☐ There is always a SDPO or JSO III on duty and in charge of the facility. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 3 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) have at least one staff member present on each living unit whenever there are youth in the living unit; Chapter 3, 3.2, A-4 ☒ ☐ ☐ (f) have sufficient food service personnel relative to the number and security of living units, including staff qualified The facility contracts with the SLO County Jail and available to: plan menus meeting nutritional to provide food services. requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, Chapter 3, 3.2, A-7 transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ Ancillary personnel are not responsible for and to ensure that youth supervision staff shall not be youth supervision. diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Chapter 3, 3.2, A-6 temporary variations in staff assignments to meet special program needs. Staffing shall be in compliance with a The facility operates with a minimum of seven ☒ ☐ ☐ minimum youth-staff ratio for the following facility types: JSO’s during waking hours and four during sleeping hours. (1) Juvenile Halls (A) during the hours that youth are awake, one Chapter 3, 3.2, A-8 wide-awake youth supervision staff member on ☒ ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake Chapter 3, 3.2, A-9 youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 3, 3.2, A-6 number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ The facility will operate with a minimum of one services which allow for immediate response to supervisor/shift leader and six JSO’s on duty. emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in Chapter 3, 3.2, A-10 ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of Chapter 3, 3.2, B-3, 4 personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a SPJH. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 4 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one SYTF is not a Camp. wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 5 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Chapter 3, 3.3, A Orientation Chapter 3.4 Facility Training Program (a) Prior to assuming any responsibilities each youth Chapter 3, 3.3, A-1 supervision staff member shall be properly oriented to their duties, including: The Training Program for Juvenile Supervision (1) youth supervision duties; staff incorporates many tenents of the Department’s philosophy as well as required elements in Youth Supervision Core Training. This includes all staff to be oriented to the ☒ ☐ ☐ Mission, Vision, and Values of the Agency; the philosophy of detained youth; an overview of Positive Behavior Interventions and Supports (PBIS); employee responsibilities and conduct; and a review of the agency’s Use of Force policy. These requirements promote the agency’s philosophy; staff are able to support the physical, emotional, intellectual, and social development of youth. (2) scope of decisions they shall make; Chapter 3, 3.3, A-2 ☒ ☐ ☐ (3) the identity of their supervisor; Chapter 3, 3.3, A-3 ☒ ☐ ☐ (4) the identity of persons who are responsible to them; Chapter 3, 3.3, A-4 ☒ ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and Chapter 3, 3.3, A-5 ☒ ☐ ☐ (6) ethical responsibilities. Chapter 3, 3.3, A-6 ☒ ☐ ☐ 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 6 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff member shall Chapter 3, 3.3, B Training receive a minimum of 40 hours of facility-specific Chapter 3, 3.3, B-1 orientation, including: (1) individual and group supervision techniques; Department policy requires new staff to complete 160 hours of facility-specific training established with an assigned permanent staff (FTO) who mentors the officers in all elements in the Facility Training Manual, including assessment of their comprehension and understanding of all elements of youth supervision. Performance Reports on their knowledge and efficiency are completed and submitted/reviewed by the facility ☒ ☐ ☐ Superintendent. The Facility Training Program Manual is reviewed and updated annually by the Deputy Chief of Facilities and the Leadership Team in the department. This enhanced requirement exceeds Title 15 Minimum Standards and reveals the dedication from Administration in putting such a high level of dedication to training youth supervision staff. (2) regulations and policies relating to discipline and rights of youth pursuant to law and the provisions of Chapter 3, 3.3, B-2 ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Chapter 3, 3.3, B-3 (4) suicide prevention and response to suicide Chapter 3, 3.3, B-4. attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and Chapter 3, 3.3, B-5 ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Chapter 3, 3.3, B-6 trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; Chapter 3, 3.3, B-7 ☒ ☐ ☐ (8) routine security measures, including facility Chapter 3, 3.3, B-8 perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Chapter 3, 3.3, B-9 mental health services; ☒ ☐ ☐ (10) documentation; and Chapter 3, 3.3, B-10 ☒ ☐ ☐ (11) fire/life safety training Chapter 3, 3.3, B-11 ☒ ☐ ☐ 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 7 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Chapter 3, 3.3, C complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section ☒ ☐ ☐ Staff are also required to complete Annual 6035. Training as specified in Chapter 3, 3.5, A. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training Chapter 3, 3.3, B-1 ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Chapter 3, 3.2, A-11 Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Chapter 1, 1.3 Policy Statement All facility administrators shall develop, publish, and Chapter 3, 3.6 Policy and Procedure Manual implement a manual of written policies and procedures Chapter 3, 3.6, D Procedure requirements for that address, at a minimum, all regulations that are specific manual inclusions. applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, Chief Deputy Probation Officer Jeremiah and shall be administratively reviewed at a minimum Malzhan provided documentation that the every two years, and updated, as necessary. Those ☒ ☐ ☐ SLO Juvenile Services Center Manual was records relating to the standards and requirements set last reviewed and updated on June 11, 2025. forth in these regulations shall be accessible to the Board The manual is reviewed annually. on request. The manual shall include: The agency is considering a transition to Lexipol in the near future. (a) table of organization, including channels of communications and a description of job classifications; Chapter 3, 3.6, C-1 Appendix #8 Has Job Descriptions, Chain of ☒ ☐ ☐ Command, and the Organization Chart for the facility. (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Chapter 3, 3.6, C-2 Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Chapter 3, 3.6, C-3 ☒ ☐ ☐ (d) initial orientation and training program for employees; Chapter 3, 3.6, C-4 ☒ ☐ ☐ (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract Chapter 3, 3.6, C-5 employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 8 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) maintenance of record-keeping, statistics and communication system to ensure: Chapter 3, 3.6, C-6 (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Chapter 3, 3.6, C-6, ap (2) legal and proper care of youth; Chapter 3, 3.6, C-6, b ☒ ☐ ☐ (3) maintenance of individual youth's records; Chapter 3, 3.6, C-6, c ☒ ☐ ☐ (4) supply of information to the juvenile court and Chapter 3, 3.6, C-6, d those authorized by the court or by the law; and, ☒ ☐ ☐ (5) release of information regarding youth. Chapter 3, 3.6, C-6, e ☒ ☐ ☐ Chapter 3, 3.6, C-7 (g) ethical responsibilities; The department has an established ethics ☒ ☐ ☐ policy, incorporated in the Agency Manual, which is required to be read by all new staff. Chapter 3, 3.6, C-8 (h) trauma-informed approaches; The facility’s training curriculum articulates ☒ ☐ ☐ staff responsibilities in their dealing with youth as it relates to trauma. Chapter 3, 3.6, C-9 The facility’s training curriculum articulates (i) culturally responsive approaches; ☒ ☐ ☐ staff responsibilities in their dealing with youth as it relates to culturally-responsive approaches with their youth population. Chapter 3, 3.6, C-10 (j) gender responsive approaches; The facility’s training curriculum articulates ☒ ☐ ☐ staff responsibilities in their dealing with youth as it relates to gender in the facility. (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access to Chapter 1, Section 1.2 Non-Discrimination all available services, placement, care, treatment, and Statement benefits, and provides that no person shall be subject to Chapter 3, 3.6, C-11 discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, This information is also in the Youth ☒ ☐ ☐ national origin, immigration status, color, religion, gender, Handbook. sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 9 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (l) storage and maintenance requirements for any chemical agents related security devices, and weapons Chapter 3, 3.6, C-12 ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; Chapter 3, 3.6, C-13 ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. Chapter 3, 3.6, C-14 The policy shall include an approach to preventing, Chapter 3, 3.27 PREA Policy detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Chapter 3, 3.7 Fire Safety Plan The facility administrator shall consult with the local fire Chapter 3, 3.7, A-1 department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; Chapter 3, 3.7, A-2 Chapter 3, 3.7, E This section articulates the procedures to conduct the inspection, including the inspection to occur by the 15th day of each month. ☒ ☐ ☐ We reviewed the monthly inspections for 2025, noting the completion of the form includes comments for any items that need to be addressed. The follow-up is documented on the following month’s inspection. Facility administration reviews the monthly forms and maintains them in a binder for easy review. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); Chapter 3, 3.7, A-3 The most recent fire inspection was conducted ☒ ☐ ☐ on November 1, 2025. Although the agency is only required to have these inspections done biannually, they complete these annually. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 10 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) an evacuation plan; Chapter 3, 3.7, A-5 Chapter 3, 3.7, K-5, d Chapter 3, 3.10 Facility Evacuation Plan The facility conducts periodic evacuation drills for each unit in the facility during fire drills. ☒ ☐ ☐ On June 12, 2025, SFM Tayone McLeod submitted a memo to the agency indicating the review of the facility’s Institution Fire Safety Plans and Procedures and found they comply with Titles 15, 19, and 24 of the California Code of Regulations. (e) documented fire drills not less than quarterly; Chapter 3, 3.7, A-5 Chapter 3, 3.7, G and J This policy articulates fire drills are to occur monthly as training tools in the areas of fire, ☒ ☐ ☐ emergency systems, and evacuation drills. Our review found monthly drills each month in 2025, lasting anywhere from 3-30 minutes. (f) a written plan for the emergency housing of youth in the case of fire; and, Chapter 3, 3.7, A-6 Evacuation Chapter 3, 3.7, K-5, d Chapter 3, 3.11 Emergency Housing of Youth The Santa Barbara County Probation Department (SBCPD) will house youth in the ☒ ☐ ☐ event of a full evacuation of 24 hours or more. SLO Probation has an active Memorandum of Agreement with Santa Barbara for housing. If less than 24 hours, the agency will work with the SLO Sheriff to arrange for temporary housing at the Jail. (g) development of a fire suppression pre-plan in cooperation with the local fire department. Chapter 3, 3.7, A-7 ☒ ☐ ☐ Chapter 3, 3.7, J Fire Response 1326 SECURITY REVIEW Chapter 3, 3.8 Security Review Each facility administrator shall develop policies and procedures to annually review, evaluate, and document This policy requires the annual review of security of the facility. The review and evaluation shall security issues, including a report to the Chief include internal and external security, including, but not Probation Officer. The most recent Security limited to, key control, equipment, and staff training. Review was completed via memo by SDPO ☒ ☐ ☐ Seth Price, documenting his review from February 27-March 3, 2025. We found the memo very specific to all elements of security practices with a comprehensive review of 2024-2025 practices. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 11 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1327 EMERGENCY PROCEDURES Chapter 3, 3.10 Emergency Procedures The facility administrator shall develop facility-specific Chapter 3, 3.6, D-2 policies and procedures for emergencies that shall Chapter 3, 3.10, G Riot (Inside facility) include, but not be limited to: ☒ ☐ ☐ Chapter 3, 3.10, A-1 Escapes (a) escape, disturbances, and the taking of hostages; Chapter 3, 3.10, A-1 and 13 Hostages Chapter 3, 3.10, F Procedure Chapter 3, 3.10, A-2 and F Civil Disturbance (b) civil disturbance, active shooter and terrorist attack; Chapter 3, 3.10, A-4 Active Shooter ☒ ☐ ☐ Chapter 3, 3.10, A-5 Terrorist Attack Chapter 3, 3.10, A-3 List Chapter 3, 3.10, B-6 Definition Chapter 3, 3.10, H Disasters (c) fire and natural disasters; ☒ ☐ ☐ The facility procedures for fire and natural disasters are the same. (d) periodic testing of emergency equipment; Chapter 3, 3.10, A-7 ☒ ☐ ☐ Chapter 3, 3.10, A-9 Emergency Evacuation We reviewed an open-ended Memorandum of (e) emergency evacuation of the facility; and ☒ ☐ ☐ Understanding dated January 11, 2023, with the Santa Barbara Probation Department for emergency housing of youth. Chapter 3, 3.10, A-10 The facility requires that staff complete a two- hour training annually on Emergency Procedures. (f) a program to provide all youth supervision staff with an annual review of emergency procedures. ☒ ☐ ☐ A memo was completed on June 2, 2025, by Assistant Chief Deputy Probation Officer Jennifer Gonzalez verifying all staff had this training in 2024. The next annual training is scheduled for all staff on July 2, 2025. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 12 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS Chapter 3, 3.15 Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual The facility uses the Guard 1/Pipe Electronic observation of youth at a minimum of every 15 minutes, safety check system. The policy includes an at random or varied intervals during hours when youth audit process and staff expectations in terms are asleep or when youth are in their rooms, confined in of ‘random and varied’ specific language. holding cells or confined to their bed in a dormitory. Operationally, the policy provides direction for Supervision is not replaced, but may be supplemented staff in how to use and download the by, an audio/visual electronic surveillance system information before, during, and after their shift designed to detect overt, aggressive or assaultive to ensure the correct officer is associated with behavior and to summon aid in emergencies. All safety the check. checks shall be documented with the actual time the check is completed. Facility administration audits and reviews all safety checks, handling late checks by staff through a counseling, documented memo, or other measures internally. We noted there have been 28 late safety checks facility-wide so far in 2025, with an ☒ ☐ ☐ average of 5.6 per month. For comparison, there were an average 6.4 per month in 2024. Facility Administration acknowledges 100% compliance with policy by recognizing staff who had no late checks in a given month. In January 2025, 19/30 staff had 100% compliance with safety checks, 25/30 in March, and 22/30 in May. We note there were approximately 3348 safety checks completed in each of the noted months, with eight late checks in January 2025, five in March, and seven in May, totaling to 20 late checks in the months we reviewed. Audits include video review and noted documented discussions with staff. Overall, the agency acknowledges staff for the importance of timely recorded safety checks. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 13 of 59 A453 JUV PRO eff. 01.01.25 1329 SUICIDE PREVENTION PLAN Chapter 3, 3.16, A Suicide Prevention Plan The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, The agency policy requires the plan to be shall plan and implement written policies and reviewed annually by the Law Enforcement procedures which delineate a Suicide Prevention Plan. Medical Committee (LEMC), with the last plan The plan shall consider the needs of youth experiencing review on April 11, 2025. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner Facility administration work closely with San consistent with the level of suicide risk. The plan shall Luis Obispo County Behavior Health and San include the following elements: Luis Obispo County Public Health, the medical provider, to establish any concerns or behaviors related to suicide ideation or acting out is addressed immediately by all personnel. The forms for articulating a special watch or more strict measures are clearly explained and documented by all involved agency partners. The factors addressed are housing, clothing, room checks, meals, showering, items allowed in rooms, and program participation. There is no “automatic’ protocol but rather a determination of supervision pending clinician review or assessment. The agency has four Clinicians through SLO County who are on- site Monday through Friday 8:00 a.m. to 8:30 p.m. and 9:00 a.m. to 7:00 p.m. Saturday and Sunday. We reviewed 22 incidents since January 2025 ☒ ☐ ☐ which resulted in the implementation of the Mental Health Safety Protocol form. Of those, five youth were placed on a safety protocol at Intake and released within 24 hours. Three youth had multiple safety Protocols (nine incidents) established by SLO Behavior Health, lasting 1-3 days. One youth had an incident which necessitated a 4-day Safety Protocol. The remaining seven youth had 1- day protocols in place. We spoke with Behavior Health managers and Clinicians on site to understand the levels of supervision expectations. Most forms indicated a placement in the Holding ‘Camera’ Room, however, allowed for regular programming, meals, and shower. The youth would then return to the holding room after evening program or earlier. We provided technical assistance to utilize the holding room for 1:1 or closer supervision timelines and keep youth in their unit if the need for direct and close supervision was necessary. It was our point that a youth on 15- minute checks and little to no limitations on items allowed could be housed in their own room or a camera room on West Unit (Detention and SYTF JH youth) rather than isolated in the holding area which is not 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 14 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 typically supervised, unless there is a 1:1 requirement for constant, direct supervision. The agency and Behavior Health acknowledged the incidents of suicide behaviors have been high in 2025, with each committing to make adjustments if appropriate for supervising a youth in their own room, especially given the camera rooms available on the west unit. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training Chapter 3, 3.16, B-1 and the Juvenile Corrections Officer Core Course. This policy requires four hours of Suicide Prevention Training during Core Training and ☒ ☐ ☐ two hours annually thereafter. Training records were provided for youth supervision staff and we found the agency met this internal requirement. (b) Screening, Identification Assessment and Precautionary Protocols Chapter 3, 3.16, B-2, a (1) All youth shall be screened for risk of suicide at intake and as needed during detention. When a youth is admitted, intake staff along with medical personnel complete numerous assessments and screening questionnaires to ☒ ☐ ☐ adequately assess their level of risk as it relates to trauma, health and behavior health issues, and classification criteria related to special or articulated behaviors necessitating placement in a special unit or room. (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk Chapter 3, 3.16, B-1, a of suicide. ☒ ☐ ☐ Policy requires all staff to be trained, not just intake staff. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall Chapter 3, 3.16, B-2, e-1 and 2 be referred to behavioral/mental health staff for a suicide risk assessment. This policy outlines the process for mental ☒ ☐ ☐ health referrals. Mental health staff are on duty seven days per week, with the MET Crisis Team on-call after traditional hours. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the Chapter 3, 3.16, C-1 through 4 behavioral/mental health assessment. ☒ ☐ ☐ This includes housing, treatment, supervision, and programming strategies. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 15 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Referral process to behavioral/mental health staff for assessment and/or services. Chapter 3, 3.16, B-2, a and e-2 This policy articulates the immediate referral to the Mental Health Therapist (MHT) or ☒ ☐ ☐ Clinician. If not on duty, there is a procedure in place to contact the Mental Health Evaluation Team for emergencies. (d) Procedures for monitoring of youth identified at risk for suicide. Chapter 3, 3.16, C-3, a-d This policy articulates the level of supervision ☒ ☐ ☐ based on the MHT/Clinician established protocol and relayed to on-duty staff. (e) Safety Interventions (1) Procedures to address intervention protocols for Chapter 3, 3.16, C Safety Interventions youth identified at risk for suicide which may Chapter 3, 3.16, C-1 ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- informed approaches Chapter 3, 3.16, C-2 ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal behaviors. Chapter 3, 3.16, C-5 Facility staff are required to address any forms ☒ ☐ ☐ of suicide ideation, discussion, or response to suicide behaviors. (f) Communication (1) The intake process shall include communication Chapter 3, 3.16, B-2, a-d with the arresting officer and family guardians Chapter 3, 3.16, C-5, c regarding the youth’s past or present suicidal ideations, behaviors or attempts. The on-duty intake officer is required to communicate with officers, parents/family, facility staff, and agency partners to retrieve current or past information relating to suicide behaviors. That intake officer then ☒ ☐ ☐ communicates the information to the on-duty supervisors, medical, and mental health staff. Additionally, any threats or actions while the youth is in custody shall be reported immediately to the lead unit staff, supervisor, Medical, and Mental Health staff. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 16 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information sharing about youth at risk for suicide with youth There are weekly (ICMC) meetings which supervision, healthcare, and behavioral/mental include discussions of each youth and any health staff. circumstances relevant to depression or isolation. We spoke with the administrative partners from each agency included in regulation and, ☒ ☐ ☐ although there are weekly meetings to address youth behavior, all partners are in active communication with facility staff regarding any behaviors that need to be communicated or addressed, sometimes several times a day. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Chapter 3, 3.16, F Critical Incident Debrief (1) Process for administrative review of the Chapter 3, 3.16, F-4 Administrative Review ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Chapter 3, 3.16, F-1 and 2 ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Chapter 3, 3.16, F-3 ☒ ☐ ☐ (h) Documentation (1) Documentation processes shall be developed to Chapter 3, 3.16, E ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services Chapter 3, 3.16, C-4 Programming and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the The facility houses, treats, supervises, and youth or security of the facility. Any deprivation of encourages all youth identified as being at risk programs, services or activities for youth at risk of ☒ ☐ ☐ for suicide behaviors. The daily BH suicide shall be documented and approved by the facility evaluations and constant staff engagement manager. are encouraged and supported by administration. 1340 REPORTING OF LEGAL ACTIONS Chapter 4, 4.1 Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED Chapter 4, 4.2,1(a) Chapter 4, 4.2 Paragraph #1and F (1) Death of a Youth. (a) The facility administrator, in cooperation with the The policy identifies all parties required to be health administrator and the behavioral/mental notified in the event of an in-custody death. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 17 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Chapter 4, 4.2, G-1 and 2 Operational Review and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Chapter 4, 4.2, F-5, b Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 Chapter 4, 4.2, F-6 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with the Chapter 4, 4.2, I Notifications in event of health administrator, shall develop written policies Serious Illness or Injury and procedures for the notification to necessary parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Chapter 3, 3.16 Each juvenile facility shall submit required population Chapter 4, 4.3 and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Chapter 4, 4.5 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ The facility has not exceeded rated capacities fifteen (15) calendar days in a month, the facility this cycle. administrator shall provide a crowding report to the Board in a format provided by the Board. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 18 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES Chapter 5, 5.1 Admittance Procedures The facility administrator shall develop and implement Chapter 5, 5.1 General Policy 1st paragraph written policies and procedures for admittance of youth that emphasize respectful and humane engagement The agency has many policies and required with youth, and reflect that the admission process may assessments in place for youth admission. be traumatic to youth who may have already Intake staff complete a process for booking a experienced trauma. Policies shall be trauma-informed, youth including Orientation and Rules; Non- culturally relevant, and responsive to the language and Association Orders; Property Inventory, literacy needs of youth. In addition to the requirements Parent Notifications; Mental Health of Sections 1324 and 1430 of these regulations: History/Screening; WIC 627 admission requirements; Non-Racial agreement; Gang Information worksheet; a SOGIE assessment; Gender Preference Questionnaire; and Disability and/or IEP questions. The level of information is communicated with all staff and agency partners to make the most appropriate decision for unit placement, classification status, and room placement. Each tool provides information on the youth’s attitude, prior victimization, gang influence, ☒ ☐ ☐ sexual abuse or assault, and aggression via the intake questionnaire. The medical and mental health assessments include questions related to illnesses, medication, history of medical incidents, mental health conditions, prior assaultive or suicidal behaviors, trauma, and family issues and dynamics. The historical and current information are relevant to detention decisions as well as appropriate to establish relevant goals and objectives during the youth’s stay. We reviewed 10 admission packets for each program, 30 in all, verifying the comprehensive and detailed intake process to admit youth into the facility, which are responsive to all required elements in regulation. The narrative entries by staff are informative and include necessary information to address health, mental health, classification, and related concerns in determining youth needs at admission. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of Chapter 5, 5.1, a admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; (2) Offer of a shower; Chapter 5, 5.1, b ☒ ☐ ☐ (3) Documented secure storage of personal Chapter 5, 5.1, c belongings; ☒ ☐ ☐ 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 19 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Offer of food upon arrival; Chapter 5, 5.1, d-1 and 2 ☒ ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Chapter 5, 5.1, e General Policy ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, Chapter 5, 5.1, f General Policy ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are Chapter 5, 5.1, g General Policy suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Chapter 5, 5.3, G Transgender and Intersex (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Youth (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive Chapter 5, 5.1, A Detention Policy Statement ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that Chapter 5, 5.1, P advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length Chapter 5, 5.1, P ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE Chapter 5, 5.2 Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement Chapter 5, 5.2, a written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require The facility has a comprehensive screening facility staff to assess each youth within 72 hours of process, including intake forms, the SOGIE admission based on the following information: ☒ ☐ ☐ and CSEC assessments, case file reviews, (a) Prior sexual victimization or abusiveness; Court records and incident or behavior reports to assess this risk. We reviewed 10 initial assessment forms for detention youth while on site which provided information for staff to understand the youth’s risk. (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, Chapter 5, 5.2, b queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; Chapter 5, 5.2, c ☒ ☐ ☐ (d) Age; Chapter 5, 5.2, d ☒ ☐ ☐ 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 20 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Level of emotional and cognitive development; Chapter 5, 5.2, e ☒ ☐ ☐ (f) Physical size and stature; Chapter 5, 5.2, f ☒ ☐ ☐ (g) Mental illness or mental disabilities; Chapter 5, 5.2, g ☒ ☐ ☐ (h) Intellectual or developmental disabilities; Chapter 5, 5.2, h ☒ ☐ ☐ (i) Physical disabilities; Chapter 5, 5.2, i ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, Chapter 5, 5.2, j ☒ ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for Chapter 5, 5.2, k supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Chapter 5, 5.2, 2nd paragraph process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the Chapter 5, 5.2, 3rd paragraph facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Chapter 5, 5.3 Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth from The Institution Case Management Committee custody which provide for: (ICMC), meets weekly to assist youth with release and reintegration into the community. This team is a coordinated effort with facility staff, the assigned probation officer, and ☒ ☐ ☐ representatives from medical, MH, and education. This full-service approach provides transition services to allow for better adjustment as the youth exits the facility. No youth were released from SYTF thus far in 2025. Chapter 5, 5.3, F-3, b and c (a) verification of identity/release papers; ☒ ☐ ☐ Chapter 5, 5.3, M-1 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 21 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Chapter 5, 5.3, F-3, d (b) return of personal clothing and valuables; Chapter 5, 5.3, J ☒ ☐ ☐ Chapter 5, 5.3, M-4 (c) notification to the youth's parents or guardian; Chapter 5, 5.3, F-3, a ☒ ☐ ☐ (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these Chapter 5, 5.3, F-3, e ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; Chapter 5, 5.3, F-3, f ☒ ☐ ☐ (f) notification of facility mental health personnel. Chapter 5, 5.3, F-3, f ☒ ☐ ☐ The facility administrator shall develop and implement policies and procedures for post-disposition youth to Chapter 5, 5.1, O coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of youth Chapter 5, 5.3, K ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Chapter 5, 5.4 Classification The facility administrator shall develop and implement written policies and procedures on classification of youth The policy includes the process by which staff for the purpose of determining housing placement in the identify a youth’s needs while in detention, at facility. CVA, or in SOAR. There were three Such procedures shall: operational units when we were on site: West had 10 pre-disposition youth and two SYTF youth; Pismo and Morrow units had six in CVA and one in SOAR. Detention youth are placed in the appropriate room in the unit to address any specific areas identified during intake such as proximately to ☒ ☐ ☐ the staff counter or, for those that do not pose a risk, farther away from the control counter. Morro, Center (not occupied), and Pismo units house post-dispositional youth committed to the program and placement is evaluated based on criteria identified throughout their stay. We reviewed 15 Classification Screening documents facility-wide since January 2025, which demonstrated the ability to adjust a youth’s classification status based on new information and youth behavior. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 22 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the appropriate, Chapter 5, 5.4, A least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; Chapter 5, 5.4, E This section identifies the facility unit design ☒ ☐ ☐ and the appropriate classification factors for placement. (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall Chapter 5, 5.4, A-1 through] 14 include, but not be limited to: age, maturity, Chapter 5, 5.4, F Security Classifications: sophistication, emotional stability, program needs, legal General Population, Restricted Status, Special ☒ ☐ ☐ status, public safety considerations, medical/mental Modified Program health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the Chapter 5, 5.4, F-11 youth's behavior while in custody; and, The facility assesses all youth on a special ☒ ☐ ☐ program daily to evaluate progress and/or modification. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single Chapter 5, 5.4, F-12 occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or Chapter 5, 5.4, F-13 status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Chapter 5, 5.5 Transgender and Intersex The facility administrator shall develop written policies Youth and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The facility administers the SOGIE and CSEC The policies shall provide that: ☒ ☐ ☐ tools to assess a youth’s likelihood to victimize or exploit others, as well as their potential to be victimized or exploited. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Chapter 5, 5.5, D preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 23 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender Chapter 5, 5.5, E and F identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their Chapter 5, 5.5, G and I safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and Chapter 5, 5.5, K behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, Chapter 5, 5.5, L facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Chapter 5, 5.5, M and N anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 24 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Chapter 5, 5.6 Orientation of Youth The facility administrator shall develop and implement Chapter 5, 5.4, A and B written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal The Youth Handbook and intake booking information shall be provided and supplemented with process provide youth with a summary of all video orientation if feasible. Provision shall be made to elements required by regulation. The provide accessible orientation information to all detained description in the handbook allows youth to youth including those with disabilities, limited literacy, or understand what to expect while in custody as English language learners. well as a summary of daily processes. The Orientation shall include information that addresses: agency requires youth to sign a form indicating they understand expectations while in custody. The agency operates in conjunction with the PBIS (Positive Behavior Interventions and Supports) philosophy and youth are frequently reminded of rules/expectations that promote ☒ ☐ ☐ safe, responsible, and considerate behaviors. This is promoted by all youth supervision staff and agency partners. The CVA Handbook articulates the program components required to maneuver the necessary responsibilities in the program to establish parameters for successful community re-entry. The SOAR and new Phoenix Handbooks are developed for the SYTF population to provide an understanding of expectations and milestones to prepare a youth for the responsibilities of the program(s). (a) facility rules including contraband and searches and disciplinary procedures; Chapter 5, 5.6, B-1 ☒ ☐ ☐ (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Chapter 5, 5.6, B-17 incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment Chapter 5, 5.6, B-18 and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Chapter 5, 5.6, B-19 ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free Chapter 5, 5.6, B-2 Grievance Procedure of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Chapter 5, 5.6, B-3 Legal Services process; ☒ ☐ ☐ Chapter 5, 5.6, B-8 Court Process 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 25 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) access to routine and emergency health and mental Chapter 5, 5.6, B-4 Health Care health care; ☒ ☐ ☐ Chapter 5, 5.6, B-7 Counseling Services Chapter 5, 5.6, B-5 Education and (h) access to education, religious services, and Recreational recreational activities; ☒ ☐ ☐ Chapter 5, 5.6, B-6 Religious Services (i) housing assignments; Chapter 5, 5.6, B-9, ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items Chapter 5, 5.6, B-10 ☒ ☐ ☐ (k) rules and access to correspondence, visits and telephone use; Chapter 5, 5.6, B-11 ☒ ☐ ☐ (l) availability of reading materials, programming, and other activities; Chapter 5, 5.6, B-12 ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; Chapter 5, 5.6, B-13 Use of Restraints and Chemical Agents ☒ ☐ ☐ Chapter 5, 5.6, B-14 Use of Force (n) immigration legal services; Chapter 5, 5.6, B-3 ☒ ☐ ☐ (o) emergencies including evacuation procedures; Chapter 5, 5.6, B-15 Evacuation ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by Chapter 5, 5.6, B-16 Non-Discrimination other youth and staff; Policy ☒ ☐ ☐ Chapter 5, 5.6, B-20 (q) availability of services and programs in a language other than English if appropriate; Chapter 5, 5.6, B-21 ☒ ☐ ☐ (r) the process for requesting different housing, education, programming and work assignments; Chapter 5, 5.6, B-24 ☒ ☐ ☐ (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that Chapter 5, 5.6, B-22 at a minimum includes answers to frequently asked questions and provides contact information for the A Parent Notice provides responses to facility, medical, school and mental health; and, ☒ ☐ ☐ frequently asked questions for parents who do not have access to online orientation information. (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. Chapter 5, 5.6, B-23 ☒ ☐ ☐ 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 26 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354 SEPARATION Chapter 5, 5.7 Separation The facility administrator shall develop and implement written policies and procedures that address: Facility staff process the need for Separation through reflection time and/or with privilege suspension as sanctions for incidents which do not pose a threat to the safety or security of the facility, staff, or other youth. The tools use activities which focus on identifying the behavior and making better choices. We reviewed the Separation notes demonstrating the youth’s request for separation (self-separation). We reviewed all ☒ ☐ ☐ Self Separation incidents for SYTF JH, noting all 14 were from one youth, all for being ‘tired’ and wanting to go to his room and sleep. Two incidents lasted two hours and the remainder were less than one hour. Each situation for this was documented on a self-separation form, signed by the youth. Any youth involved in an incident that poses a risk to the safety and security of youth, staff, or the facility is subject to room confinement. It is noted youth reintegration sometimes includes separation from group or unit activities. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, Chapter 5, 5.7, A-1 assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and trauma-informed care. Chapter 5, 5.7, A3 ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when necessary to Chapter 5, 5.7, A-2 ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. Chapter 5, 5.7, C ☒ ☐ ☐ (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and Chapter 5, 5.7, D Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains Chapter 5, 5.7, E ☒ ☐ ☐ necessary. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 27 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Chapter 5, 5.8 Room Confinement (RC) (a) The facility administrator shall develop and Chapter 5, 5.8, C Procedure for implement written policies and procedures addressing implementation of RC the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The The facility staff uses room confinement as a placement of a youth in room confinement shall be last resort, evidenced by their documentation accomplished in accordance with the following of incidents reviewed. The PBIS model of guidelines: behavior modification allows youth to confront negative behaviors by reflection and discussion before a situation escalates. Facility staff are trained to de-escalate issues through counseling and understanding the triggers which escalate bad behavior. Allowing a youth to self-separate to take a time-out and work on calming behaviors has been an effective tool as well. We reviewed all 14 incidents involving room confinement in 2025, each of which demonstrated the need to remove a youth from the unit or setting due to an articulable ☒ ☐ ☐ safety- or security-related behavior. Most involved fights, physically challenging staff or others, or defiance to the point of aggressive action or statements. The process in these situations includes monitoring behavior by discussions with the youth at minimum of every 15 minutes and documenting the point when a youth no longer poses a threat, demonstrating he or she is ready for reintegration, mostly with a separated status and BH staff inclusion. The 14 incidents in the first five months of this year average three per month. None of the incidents involved SYTF JH youth. Staff are required to meet with youth every two hours. We found the agency senior JSO III removes the youth from RC as soon as appropriate and no longer waits for BH to respond to approve the plan for reintegration. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and Chapter 5, 5.8, C-1 exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or Chapter 5, 5.8, C-2 ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of Chapter 5, 5.8, C-3 ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room Chapter 5, 5.8, C-8 confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 28 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) Return the youth to general population. Chapter 5, 5.8, C-8 ☒ ☐ ☐ Chapter 5, 5.8, C-5, b (2) Consult with mental health or medical staff. The facility behavior health staff are notified ☒ ☐ ☐ when a youth is placed on RC and respond immediately if on site. (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Chapter 5, 5.8, D ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: Chapter 5, 5.8, D-2 (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to Chapter 5, 5.8, D-3 ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee Chapter 5, 5.8, D-1 ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth Chapter 5, 5.8, A and B-1 in juvenile facilities and does not apply to normal ☐ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. Chapter 5, 5.8, B-2 ☒ ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires Chapter 5, 5.8, B-3 a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 29 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and Chapter 5, 5.8, B-4 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Chapter 5, 5.9 Institution Assessment and The facility administrator shall develop and implement Plan written policies and procedures for assessment and case planning. The case plan is developed with the assistance of the Institution Case Management Committee (ICMC), comprised of a SDPO or assigned DPO, JSO III, Mental Health Clinician, an Education representative, and nurse or nurse practitioner. The Family Care Network provides two case managers to the facility for completing the initial, ongoing, and transition plans. Policy requires a case plan to be completed within 25 days of admission and every 30 days thereafter. We reviewed 10 initial, on-going, and transitions case plans, as well as an Individual Rehabilitation Plan from the SOAR/SYTF program. The SOAR plans included independent assessments of the youth’s needs with targeted objectives and ☒ ☐ ☐ referrals for services based on admission information collected at intake. The plans are updated based on information from the ICMC meetings, which occur weekly, and recommendations for treatment or education services. These comprehensive plans require Court appearances every six months to evaluate the youth’s progress in what is, in most cases, a long-term commitment. The agency exceeds regulation, noting the plans were completed prior to the 30 days, and updated with notes on participation in programming and completion of objectives. Each plan addresses Strengths, Substance Abuse, Education, Vocation, Mental Health, Medical, Trauma, Family Relationships, and when exiting, Aftercare and Transition Planning. The transition plans prior to release were pointed and directed the youth on re- entry expectations. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 30 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Assessment: The assessment is based on information collected Chapter 5, 5.9, B during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth Chapter 5, 5.9, A held for at least 30 days or more and created within 40 days of admission. The facility designates Case Managers to ☒ ☐ ☐ assist in the completion of the initial assessment before 25 days. (2) The institutional plan shall include, but not be limited to, written documentation that provides: Chapter 5, 5.9, B-1, a (A) objectives and time frame for the resolution of ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes a description of program resources needed and Chapter 5, 5.9, B-1, b individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and Chapter 5, 5.9, C-1 discussion of the plan with the youth; The plans are reviewed every 25 days to determine progress or completion of ☒ ☐ ☐ objectives documented. Our review verified the agency complies with this intensive process. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for Chapter 5, 5.9, C-2 post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed Chapter 5, 5.9, A Case Management with input from the family, supportive adults, youth, Committee and Regional Center for the Developmentally Chapter 5, 5.9, C-2 Disabled. Chapter 5, 5.9, C-3 Contact with the Regional Center ☒ ☐ ☐ The committee meets weekly to provide input on the initial, ongoing, and transition case plan. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 31 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Chapter 5, 5.10 Counseling and Casework The facility administrator shall develop and implement Services written policies and procedures ensuring the availability Chapter 5, 5.10, B-1 of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: The agency continues to utilize the PBIS (a) youth will receive assistance with needs or concerns model to fidelity, with facility staff continually that may arise; counseling and re-directing negative behavior and acknowledging positive behavior. The interventions are verbal and sometimes involve Reflection reports to draw the youth back to his or her ‘plan.’ Notes are ☒ ☐ ☐ electronically maintained in the JSO III Logs and discussed at the weekly ICMC meetings, including an adjustment to the case plan to best meet the individual needs of youth. We reviewed numerous days of JSO III log entries, capturing a youth’s behavior on any given day/shift. The entries articulate the positive and negative interventions to capture any necessary changes in the case plan. (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, Chapter 5, 5.10, B-3 ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. Chapter 5, 5.10, B-4 ☒ ☐ ☐ 1357 USE OF FORCE Chapter 5, 5.11 Use of Force (UF) The facility administrator, in cooperation with the Chapter 5, 5.11, D-2 General Provisions responsible physician, shall develop and implement Chapter 5, 5.11, L Chemical Agents written policies and procedures for the use of force, which may include chemical agents. Force shall never We reviewed all 12 of the UF incidents in 2025, be applied as punishment, discipline, retaliation or each one was a Detention youth. Staff are treatment. diligent in preventing the need for force unless (a) At a minimum, each facility shall develop policies and no other options are available. Of the UF procedures which: incidents, none involved OC spray. We noted two incidents were a single youth with assaultive or threatening behavior to staff with no use of restraints. Four incidents involved youth-on-youth assaults, three with two youth and one incident was multiple fights involving ☒ ☐ ☐ four youth and a Code 2 response. These four incidents involved the use of mechanical restraints for eight of the 10 youth involved to move the youth to their room. The incidents reviewed provided clear documentation of events leading to the force option, including attempts to de-escalate. When medical and mental health staff are on- site, they respond immediately. It is noted all UF incidents are administratively reviewed, including video review, to determine if the force was necessary. All incidents were determined that appropriate force was used. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 32 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 Chapter 5, 5.11, D-5 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define Chapter 5, 5.11, D-3, 4 and 5 when those force options are appropriate. Chapter 5, 5.11, E Control and Compliance Holds ☒ ☐ ☐ Chapter 5, 5.11, F Other Hand to Hand Force Methods (3) describe force options or techniques that are expressly prohibited by the facility. Chapter 5, 5.11, D-9 and 13 ☒ ☐ ☐ Chapter 5, 5.11, F-3 Kicking and punching. (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative Chapter 5, 5.11, O-8 ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for documenting Chapter 5, 5.11, P-1 through 7 and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. Chapter 5, 5.11, P-5, 6 and 7 The Assistant Chief Deputy and SPO conduct an independent review of all UF incidents to ☒ ☐ ☐ determine the need for internal investigation. Their review includes submitted recommendations by the supervisor who reviewed video of the incident. (7) define the role, notification, and follow-up procedures required after use of force incidents for Chapter 5, 5.11, D-14, 15, and 16 Medical and medical, mental health staff and parents or legal Mental Health guardians. ☒ ☐ ☐ Chapter 5, 5.11, L-7 OC Spray notifications Chapter 5, 5.11, O-10 Parent notification of UF (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) Chapter 5, 5.11, C-1, a and Welfare and Institutions Code Section 222. Chapter 5, 5.11, H Pregnant Youth ☒ ☐ ☐ This policy addresses known medical conditions and UF on Pregnant Youth. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 33 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: Chapter 5, 5.11, B-16 Definition (1) identify who is approved to carry and/or utilize Chapter 5, 5.11, L Chemical Agents chemical agents in the facility and the type, size and Chapter 5, 5.11, L-1 Trained staff only the approved method of deployment for those Chapter 5, 5.11, M ☒ ☐ ☐ chemical agents. The agency has not used OC spray since March 2022. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the Chapter 5, 5.11, L-2 safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. Chapter 5, 5.11, L-6 This shall include that youth who have been exposed Chapter 5, 5.11, L-8 to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer ☒ ☐ ☐ Per policy, youth are offered a change of suffering the effects of the chemical agent. clothes within one hour of the incident and are not left unattended. (4) define the role, notification, and follow-up procedures required after use of force incidents Chapter 5, 5.11, L-7 OC Spray notifications involving chemical agents for medical, mental health ☒ ☐ ☐ Chapter 5, 5.11, O-10 Parent notification of UF staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for Chapter 5, 5.11, O-2, a-h which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training Chapter 5, 5.11, C Training in use of force and chemical agents when appropriate Chapter 5, 5.11, C-1, a that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (5) physical training force options that may require the use of perishable skills. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ (6) timelines the facility uses to define regular training. Chapter 5, 5.11, C-1, a ☒ ☐ ☐ 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 34 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1358 USE OF PHYSICAL RESTRAINTS Chapter 5, 5.12 Use of Restraints (UR) The facility administrator, in cooperation with the Chapter 5, 5.12, A WRAP System responsible physician and mental health director, shall develop and implement written policies and procedures The WRAP is the tool used by the agency to for the use of restraint devices. Restraint devices include immobilize a youth in the event the youth any devices which immobilize a youth's extremities poses a risk to themselves. There have been and/or prevent the youth from being ambulatory. no incidents of the use of the WRAP since March 2022. It is used as a last resort to protect a youth from self-harm and policy ☒ ☐ ☐ includes very specific criteria for its use, including Medical and MH engagement in the process of application and throughout the time the youth is in the WRAP. Policy is specific that a youth cannot be in the WRAP without ADCPO approval for longer than 30 minutes and, if medical staff are not on duty, the WRAP cannot be used. Physical restraints may be used only for those youth who present an immediate danger to themselves or others, Chapter 5, 5.12 who exhibit behavior which results in the destruction of Chapter 5, 5.12, A-2 property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Chapter 5, 5.12, A-3 restraint devices that attach a youth to a wall, floor or other Chapter 5, 5.11, G Security Restraints fixture, including a restraint chair, or through affixing of (Transportation and Movement only) hands and feet together behind the back (hogtying) is ☒ ☐ ☐ Chapter 5, 5.11, G-4 No affixing hands and prohibited. The use of restraints on pregnant youth is feet or hogtying limited in accordance with Penal Code Section 6030(f) Chapter 5, 5.11, H Pregnant Youth and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Chapter 5, 5.11, G Security Restraints to restrain youth for movement or transportation within the (Transportation and Movement only) facility. Movement within the facility shall be governed by Chapter 5, 5.13, A-1 Transportation and ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Chapter 5, 5.12, A-2 may delegate authority to place a youth in restraints to a Chapter 5, 5.12, A-9 physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every ☒ ☐ ☐ Policy states youth cannot be in the WRAP for hour. longer than 30 minutes without ADCPO approval. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 35 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no Chapter 5, 5.12, A-4 later than two hours from the time of placement. The Chapter 5, 5.12, A-6, a youth shall be medically cleared for continued retention at least every three hours thereafter. This policy requires a nurse consultation prior to placement in WRAP. If medical staff are not ☒ ☐ ☐ available, the WRAP is not to be used. Medical is to respond immediately upon placement and to review/evaluate the need to continue every 15 minutes. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the Chapter 5, 5.12, A-10 time of placement, to assess the need for mental health treatment. Policy notes the BH staff shall respond and engage the youth within 15 minutes of placement. If not on site, staff exercise de- ☒ ☐ ☐ escalation techniques and, if the youth is displaying self-harm behavior, they are to contact the Mental Health Crisis Team to respond to the facility. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Chapter 5, 5.12, A-5, a to ensure the safety and well-being of the youth. Chapter 5, 5.12, A-8 Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 While in the WRAP, the youth’s status is minutes, with actual time of the documentation recorded. documented every 10 minutes. In addition to the requirements above, policies and procedures shall address: Chapter 5, 5.11, P-1 (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. Chapter 5, 5.11, P-1 ☒ ☐ ☐ (c) acceptable restraint devices. Chapter 5, 5.12, A WRAP Restraint System ☒ ☐ ☐ (d) signs or symptoms which should result in immediate medical/mental health referral. Chapter 5, 5.12, A-5 and 6 Chapter 5, 5.12, A-10 Medical and BH staff are called to the scene if a youth is placed in the WRAP and remain on- ☒ ☐ ☐ site until removed. Policy states medical checks every 15 minutes and BH engagement, if on duty, within 15 minutes. Follow-up is determined by Medical and BH staff. (e) availability of cardiopulmonary resuscitation equipment. Chapter 5, 5.12, A-6, c ☒ ☐ ☐ 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 36 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a Chapter 5, 5.12, A-5, b specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Chapter 5, 5.12, A-11 and 12\ ☒ ☐ ☐ (h) exercising of extremities. Chapter 5, 5.12, A-6, b ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Chapter 5, 5.13 THE FACILITY. Chapter 5, 5.13, 1 The Facility Administrator, in cooperation with the The agency has handcuffs, shackles, soft responsible physician and behavioral/mental health restraints, and flex cuffs. All staff are director, shall develop and implement written policies authorized and upon hire, receive training in and procedures for the use of restraint devices when the CORE as well as annual training. purpose is for movement or transportation within the facility that shall include the following: The JSO’s provide clear documentation of the (a) identification of acceptable restraint devices, staff need to apply restraints when moving a youth approved to utilize restraint devices and the required to their room or to holding. The assessment is training. based on the need to have control over the ☒ ☐ ☐ youth while moving the youth. The articulation was clear and necessary in the incidents we reviewed. Of the 12 use of force incidents in 2025, seven involved the use of restraints for movement of the youth to their room or the holding room. The form utilized to record force, restraints, OC, and appropriate notifications (parents and agency partners) clearly directs staff responsibilities. (b) the circumstances leading to the application of restraints must be documented. Chapter 5, 5.13, 5 Documentation and ☒ ☐ ☐ Supervisor Approval (c) an individual assessment of the need to apply restraints for movement or transportation that includes Chapter 5, 5.13, 3-a through d consideration of less restrictive alternatives, Chapter 5, 5.13, 5 Documentation and consideration of a youth’s known medical or mental Supervisor Approval ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices Chapter 5, 5.13, 6 shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Chapter 5, 5.13, 4 accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 37 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☐ ☐ ☒ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☐ ☐ ☒ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☐ ☐ ☒ (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive means of control, and decisions to continue and end ☐ ☐ ☒ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☐ ☐ ☒ the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 38 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Chapter 5, 5.14 Searches The facility administrator shall develop and implement written policies and procedures governing the search of The facility conducts random but routine unit youth, the facility, and visitors. ☒ ☐ ☐ and facility searches to ensure no contraband Policies and procedures shall provide that: is in the facility. All components of regulation are met in policy and practice. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Chapter 5, 5.14, B ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being Chapter 5, 5.14, C and D searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. Chapter 5, 5.14, E Policy articulates strip searches shall only be conducted with prior supervisor approval and articulated reasonable suspicion of contraband. ☒ ☐ ☐ There have been no strip searches in 2025. The agency documents the need for and approvals for a strip search in an incident report. (d) Physical body cavity searches shall only be conducted by a medical professional. Chapter 5, 5.14, H-8 ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor when Chapter 5, 5.14, E there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ All strip searches require each element of contraband. The reasonable suspicion shall be regulation and as indicated in policy. documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. Chapter 5, 5.14, F ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when Chapter 5, 5.14, H-9 conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 39 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1361 GRIEVANCE PROCEDURE Chapter 5, 5.15 Grievance Procedure The facility administrator shall develop and implement Chapter 5, 5.15 A written policies and procedures whereby any youth may appeal and have resolved grievances relating to any We reviewed all 25 grievances submitted by condition of confinement, including but not limited to youth in 2025, one of which was initiated by a health care services, classification decisions, program SYTF JH youth. The agency documented a participation, telephone, mail or visiting procedures, response and resolution in most within one food, clothing, bedding, mistreatment, harassment or day, but no longer than four days. All were violations of the nondiscrimination policy. There shall be resolved at the Supervisor level or lower with no time limit on filing grievances. Policies and no youth requesting appeal to the DCPO. procedures shall include provisions whereby the facility Staff responses were fair and appeared manager ensures: ☒ ☐ ☐ consistently applied with the other grievances reviewed for like issues. We noted facility staff have conversations with the youth and review video as a matter of procedure, to ensure the youth understands and accepts the outcome. The monthly average of grievances from the date of the last inspection is three. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to Chapter 5, 5.15, A ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth Chapter 5, 5.15, G-3 ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; Chapter 5, 5.15, G ☒ ☐ ☐ (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances Chapter 5, 5.15, E and G that relate to health and safety issues must be addressed immediately; The facility has an expectation to respond to ☒ ☐ ☐ the grievance by end of shift or within two days and resolution within five days. All were compliant with this expectation. (1) The youth may elect to be present to explain his/her version of the grievance to a person not Chapter 5, 5.15, G-6 directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. Chapter 5, 5.15, C ☒ ☐ ☐ (e) provision for a written response to the grievance which includes the reasons for the decisions; Chapter 5, 5.15, G-7 ☒ ☐ ☐ (f) a system which provides that any appeal of a grievance shall be heard by a person not directly Chapter 5, 5.15, F ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer Chapter 5, 5.15, G-8 ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 40 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. Chapter 5, 5.15, G-13 ☒ ☐ ☐ Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be Chapter 5, 5.15, G-12 addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Chapter 5, 5.16 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or We reviewed numerous incident reports from death of an employee, youth or other person(s) shall be ☒ ☐ ☐ UF to RC. The facts of the incident were clear maintained. Such written record shall be prepared by the and concise, providing a clear picture of the staff and submitted to the facility manager by the end of incident. the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Chapter 5, 5.17 DNA SPECIMENS, SAMPLES, IMPRESSIONS Chapter 5, 5.17, B (a) Pursuant to Penal Code Section 298.1 authorized If a youth refuses to voluntarily provide a DNA law enforcement, custodial, or corrections personnel sample, sworn staff must receive authorization including peace officers, may employ reasonable force from the ADCPO to use force. In these to collect blood specimens, saliva samples, and thumb incidents, none this cycle, the facility relies on or palm print impressions from individuals who are their existing UF policy. required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to Chapter 5, 5.14, C secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The Chapter 5, 5.14, D authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video Chapter 5, 5.14, E shall be directed at the cell extraction event. The videotape shall be retained by the agency for the Any use of force for DNA Collection is length of time required by statute. Notwithstanding ☒ ☐ ☐ videotaped. the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 41 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Chapter 6, 6.1 Education Program (a) School Programs Chapter 6, 6.1, A The County Board of Education shall provide for the administration and operation of juvenile court schools in The Education program is facilitated by the conjunction with the Chief Probation Officer, or designee San Luis Obispo County Office of Education pursuant to applicable State laws. The school and facility (SLOCOE). We met with the Assistant administrators shall develop and implement written policy Superintendent Katherine Aaron and Director and procedures to ensure communication and of Alternative Education Chris Balogh. Both coordination between educators and probation staff. expressed the intentive and dedicated Culturally responsive and trauma-informed approaches relationship they have with probation, both should be applied when providing instruction. Education agencies understanding the importance of staff should collaborate with the facility administrator to providing necessary and informed services to use technology to facilitate learning and ensure safe the youth under their care. The Office of Ed technology practices. The facility administrator shall goes beyond required elements in regulation request an annual review of each required element of the and in providing services to youth. They work program by the Superintendent of Schools, and a report to identify youth’s goals in meeting education or review checklist on compliance, deficiencies, and requirements and objectives. Teachers are corrective action needed to achieve compliance with this diligent in prioritizing youth goals and section. Such a review, when conducted, cannot be behaviors, evidenced by their involvement in delegated to the principal or any other staff of any juvenile daily/weekly meetings with probation and court school site. The Superintendent of Schools shall other agency staff to discuss student needs. conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the Post-secondary education has become a facility administrator or designee shall review each item priority as there were five youth enrolled at with the Superintendent of Schools and shall take Cuesta College last fall, two currently, and whatever corrective action is necessary to address each seven for this fall. This Spring, seven youth deficiency and to fully protect the educational interests of were dually enrolled in high school and at all youth in the facility. Cuesta, and all passed. This summer, seven youth are enrolled currently. Only one of the ☒ ☐ ☐ two SYTF JH youth has graduated and he is attending Cuesta College. The SLOCOE continues to promote DBT, a social and emotional curriculum for staff to better relate to their students. This premise facilitates a basic understanding of the individual needs students have when entering their classroom. The PBIS philosophy continues to be a huge part of the SLOCOE priorities. They are consistently working with probation staff to develop basic strategies for youth to instill in themselves: Safe, Responsible, and Considerate. The focus is on modeling positive behavior the youth can anticipate and adopt. Teachers and staff maintain firm, fair, and consistent expectations each day, providing positive feedback or a teaching moment when appropriate. Education staff are involved in daily briefings and in the ICMC meetings to provide feedback on youth progress. SLOCOE works with Cuesta College in the Rising Scholars Program, which is operational but still could use more prioritization and consistency with Cuesta on site. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 42 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements The facility school program shall comply with the State Chapter 6, 6.1, B Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Chapter 6, 6.1, C shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, Chapter 6, 6.1, C-1 ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California Chapter 6, 6.1, C-2 Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. Chapter 6, 6.1, C-3 ☒ ☐ ☐ (4) Administration of the High School Equivalency Tests as approved by the California Department of Chapter 6, 6.1, C-4 ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards Chapter 6, 6.1, C-5 ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court Chapter 6, 6.1, C-6 schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary Chapter 6, 6.1, C-7 or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Chapter 6, 6.1, D implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 43 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) School staff shall be advised of administrative decisions made by probation staff that may affect the Chapter 6, 6.1, D-2 ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school Chapter 6, 6.1, D-3 shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures Chapter 6, 6.1, D-4 that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be Chapter 6, 6.1, F-1 observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their Chapter 6, 6.1, F-2 language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a Chapter 6, 6.1, G-1 record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Chapter 6, 6.1, G-2 ☒ ☐ ☐ (B) Home Language Survey and the results of the State Test used for English language proficiency; Chapter 6, 6.1, G-3 ☒ ☐ ☐ (C) Needs and services of special populations as defined by the State Education Code, including but Chapter 6, 6.1, G-4 ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Chapter 6, 6.1, G-5 ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to Chapter 6, 6.1, G-5, a determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth Chapter 6, 6.1, G-5, c ☒ ☐ ☐ within five school days. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 44 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's Chapter 6, 6.1, G-5, d records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the Chapter 6, 6.1, H-1 youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course Chapter 6, 6.1, H-2 work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Chapter 6, 6.1, I-1 Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, Chapter 6, 6.1, J-1 whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 45 of 59 A453 JUV PRO eff. 01.01.25 1371 PROGRAMS, RECREATION, AND EXERCISE. Chapter 6, 6.2 Programs, Recreation and The facility administrator shall develop and implement Exercise written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the Programs for the pre-dispositional youth are amount of time youth are in their rooms or their bed area. facilitated by Restorative Partners (RP), an In- Custody and Reentry Program for San Luis Obispo County. Restorative Partners Inc. serves people impacted by crime through a continuum of services that focus on mind, body, and spiritual transformation. The programs include evidence-based, trauma- informed approaches that increase self- esteem, pro-social skills, multi-cultural and non-violent communication, and life and job skills. The nonprofit agency offers a continuum of services to meet the diverse needs in the community for both youth and adult populations. The goal for the juvenile facility is to include gender-specific, trauma-informed, and evidence-based services to the youth population. We met with Restorative Justice Programs Manager Liz Holly and the Juvenile Services Center Program Manager Ricardo Moctezuma while on site. Ricardo presented a plethora of programming and enrichment activities in a structured format. We were impressed with his enthusiasm to work with youth and to promote volunteer/intern engagement while involved ☒ ☐ ☐ with SLO youth. He demonstrated a genuine and thoughtful approach to working with this population, with a focus on providing more opportunities for individual growth. RP offers a vast program schedule with numerous opportunities for youth participation, including: Sunday/Religious Service; Cooking Programs; Crossroads (cognitive and evidence based curriculum specific to offense); Book Club; Music Programs; West and CVA Garden Program, Art and Creative Writing; Lumina Alliance Group; Bible Study; Restorative Justice; Chess Club; Sports Programs; AA and NA; Meditation; Ping-Pong; and Tutoring. RP also acknowledges youth Birthdays (one time a month) and Peer Leader status (weekly) with celebrations for the youth. Youth committed to CVA are provided programming services from the San Luis Obispo Behavior Health Clinicians, RP, and agency staff. Programming opportunities include: Individual and Family Counseling; a comprehensive Cognitive Behavior Curriculum; Substance Abuse treatment; Child and Family Team meetings; Independent Living; Parent Education and Support; Off-site Community Activities; Community Work Service Projects; Gardening; Culinary Activities; Video, Board and Card games; 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 46 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Movie Night; High School/Birthday and Holiday celebrations; In house and outside employment opportunities; Career Path Opportunities; Gender-specific programming; and PBIS. SYTF youth in SOAR or the upcoming Phoenix program are provided opportunities for all of the above programming partners to establish and achieve a full array of growth for community reintegration. The transition process for these youth is well thought out and occurs with the assistance of all community and facility partners. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Chapter 6, 6.2, A-1 hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Chapter 6, 6.2, A-2 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Chapter 6, 6.2, A-3 ☒ ☐ ☐ There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Chapter 6, 6.2, A-4 ensure content offered is current, consistent, and relevant to the population. The annual review of programs was ☒ ☐ ☐ completed by Ricardo Moctezuma, the Restorative Partners Program Manager, at the facility on May 16, 2025. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 47 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to Chapter 6, 6.2, B-1, a, b, and c include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled Chapter 6, 6.2, C-1 activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity Chapter 6, 6.2, D-1 each day. Youth participate in one hour of Physical ☒ ☐ ☐ Education during the school day facilitated by the SLOCOE and LME with unit staff. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. Chapter 6, 6.2, D-3 The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Chapter 6, 6.3 Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least once each Religious programming is facilitated by week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ Restorative Partners, who also provides allowed to participate in an activity outside of their room if referral for religious programs at the youth’s he/she elects not to participate in religious programs. request. Religious programs shall provide for: 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 48 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) opportunity for religious services and practices; Chapter 6, 6.3, C-1 ☒ ☐ ☐ (b) availability of clergy; and, Chapter 6, 6.3, C-2 ☒ ☐ ☐ (c) availability of religious diets. Chapter 6, 6.3, C-3 ☒ ☐ ☐ 1373 WORK PROGRAM Chapter 6, 6.4 Work Programs The facility administrator shall develop policies and Chapter 10, 10.2 Special Clothing procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall Youth in detention are able to assist with unit be meaningful, constructive and related to vocational cleanup and other options inside the facility. training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary CVA youth can apply for jobs inside and measure outside of the facility. Jobs at the facility include gardening, mowing, cleaning the ☒ ☐ ☐ kitchen, and assisting with cleaning the facility. Outside the facility, once a youth has met certain criteria, they are able to work at locations such as nurseries funded through the California Department of Rehabilitation; Cal Trans (seasonal); Eckerd Connects for job training and workforce development; and a local fuel delivery service. 1374 VISITING Chapter 6, 6.5 Visiting The facility administrator shall develop and implement Chapter 6, 6.5, A, B, F-4 written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to The youth’s parents and approved visitors receive visits by parents, guardians or persons standing schedule their own visiting, which includes two in loco parentis, and children of youth. Other family ☒ ☐ ☐ 1-hour visits each week. This allows the visitor members, such as grandparents and siblings, and to accommodate their own schedule and supportive adults, may be allowed to visit with the promotes more visitation. Special visits are approval of the facility administrator or designee, and in arranged when requested by the youth’s conjunction with the youth’s case plan or in the best probation officer. interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Chapter 6, 6.5, G Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations Chapter 6, 6.5, C shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 49 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall Chapter 6, 6.5, I-11 be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. Chapter 6, 6.5, I-12 ☒ ☐ ☐ 1375 CORRESPONDENCE Chapter 6, 6.6 Correspondence The facility administrator shall develop and implement Chapter 6, 6.6, B written policies and procedures for correspondence which provide that: ☒ ☐ ☐ Youth are able to send an unlimited number of (a) there is no limitation on the volume of mail that youth letters, postage-free. may send or receive; (b) youth may send two letters per week postage free; Chapter 6, 6.6, C ☒ ☐ ☐ (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of Chapter 6, 6.6, D public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable Chapter 6, 6.6, E cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 6, 6.7 Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 6, 6.9 Access to Legal Services The facility administrator shall develop written procedures Chapter 6, 6.9, C-1 to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; and, Chapter 6, 6.9, C-2 ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. Chapter 6, 6.9, C-3 ☒ ☐ ☐ 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 50 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1390 DISCIPLINE Chapter 7, 7.1 Discipline The facility administrator shall develop and implement Chapter 7, 7.1, B PBIS written policies and procedures for the discipline of youth Chapter 7, 7.1, E that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline The Positive Behavior Interventions and shall be imposed at the least restrictive level which Supports (PBIS) model is intertwined with the promotes the desired behavior and shall not include discipline process, with the rules and corporal punishment, group punishment, physical or sanctions identified as expectations and psychological degradation. consequences for certain behaviors. The Deprivation of the following is not permitted: expected behaviors and consequences for not following them are posted in the living unit and ☒ ☐ ☐ on posters throughout the facility. This philosophy is emulated in the classroom as youth are rewarded for following along with expected behaviors which are promoted through the program with incentive-based levels of leadership. Sanctions include losing privileges or completion of Reflection Time, a written exercise for not following the structure of the program or schedule. (a) bed and bedding; Chapter 7, 7.1, E ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Chapter 7, 7.1, E personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Chapter 7, 7.1, E ☒ ☐ ☐ (d) contact with parent or attorney; Chapter 7, 7.1, E ☒ ☐ ☐ (e) exercise; Chapter 7, 7.1, E ☒ ☐ ☐ (f) medical services and counseling; Chapter 7, 7.1, E ☒ ☐ ☐ (g) religious services; Chapter 7, 7.1, E ☒ ☐ ☐ (h) clean and sanitary living conditions; Chapter 7, 7.1, E ☒ ☐ ☐ (i) the right to send and receive mail; Chapter 7, 7.1, E ☒ ☐ ☐ (j) education; and, Chapter 7, 7.1, E ☒ ☐ ☐ 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 51 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) rehabilitative programming. Chapter 7, 7.1, E ☒ ☐ ☐ The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Chapter 7, 7.1, F Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Chapter 7, 7.2 Discipline Process The facility administrator shall develop and implement Chapter 7, 7.2, A written policies and procedures for the administration of discipline which shall include, but not be limited to: We reviewed all 10 incident reports, with each (a) designation of personnel authorized to impose including due process elements of a violation discipline for violation of rules; of expectations. Although not required, the agency allows for due process for all discipline-related incidents resulting in a sanction and an incident report. Youth read the incident report and acknowledge verbally and by signature if they want a hearing. The agency added the proposed sanction in writing for the youth to acknowledge by signature for Due Process. SYTF JH had no incidents of ☒ ☐ ☐ Due Process. We spoke to youth about the PBIS model, expectations, and if they had a clear understanding of sanctions for certain behaviors. Responses from all youth interviewed, including documentation in the reports we reviewed, revealed program expectations are clearly demonstrated verbally by staff and by visual posters throughout the facility. Youth understood consequences would result in re-direction of negative behavior to promote a more positive program. (b) prohibiting discipline to be delegated to any youth; Chapter 7, 7.2, F ☒ ☐ ☐ (c) definition of major and minor rule violations and their consequences, and due process requirements; The facility rules (expectations) and accompanying sanctions (consequences) are ☒ ☐ ☐ in the youth handbook and posted in the living unit. (d) trauma-informed approaches and positive behavior interventions; Chapter 7, 7.2, C ☒ ☐ ☐ (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Chapter 7, 7.2, B imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 52 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) major rule violations and the discipline process shall be documented and require the following: Chapter 7, 7.2, I-1, a ☒ ☐ ☐ (1) written notice of violation prior to a hearing; (2) accommodations provided to youth with disabilities, limited literacy, and English language Chapter 7, 7.2, L ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Chapter 7, 7.2, I-2, a incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Chapter 7, 7.2, I-2 evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Chapter 7, 7.2, I-2 hearing process; ☒ ☐ ☐ (6) provision for administrative review. Chapter 7, 7.2, J ☒ ☐ ☐ (g) violations that result in a removal from camp or commitment program, but not a return to court, will follow Chapter 7, 7.2, I-4, a the due process provisions in subsection (e) above. Youth whose conduct merits a removal from ☒ ☐ ☐ the program are referred for petition or Court action. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Section 8.11 Management of Communicable Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local San Luis Obispo County Public Health health officer, shall develop written policies and ☒ ☐ ☐ (SLOCPH) Policy 1410 - Management of procedures to address the identification, treatment, Communicable Diseases control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: Section 8.11, B-1: Intake Health Screening procedures. Section 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): B Booking Procedures (a) Intake health screening procedures; ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #1 Screening These sections articulate the screening by staff and medical, where the screening is done, and the reaction to specific criteria at admission. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 53 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Section 8.11, B-2: Identification of relevant symptoms. 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): Booking Procedures B-3 through 8 (b) Identification of relevant symptoms; ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #1 Screening These procedures outline the screening criteria, including relevant information related to questions and observations of symptoms. SLOJF Section 8.11, B-3: Referral for medical evaluation. (c) Referral for medical evaluation; ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #2 Appraisal SLOJF Section 8.11, B-4: Treatment responsibilities during detention. SLOCPH 1410, III-A, Bullet #2 (d) Treatment responsibilities during detention; ☒ ☐ ☐ Appraisal/Treatment SLOCPH 1410, III-B, Bullet #2 Management/Communication SLOJF Section 8.11, B-5: Coordination with public and private community-based (e) Coordination with public and private community- resources for follow-up treatment. based resources for follow-up treatment; ☒ ☐ ☐ SLOCPH 1410, III-C Follow-up care and release information. SLOJF Section 8.11, B-6: Applicable reporting requirements. SLOJF Section 8.11, Administrative 2-d, I-iii SLOCPH 1410, III-B, Bullet #3 Reporting (f) Applicable reporting requirements; and, ☒ ☐ ☐ This includes reporting results of tests to the Public Health Division Manager, Assistant Public Health Director, and the Communicable Disease Program Manager. Other sections include a report to the administrators in the agency, parents, and the Juvenile Court Judge. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 54 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 SLOJF Section 8.11, B-7: Strategies for handling disease outbreaks. SLOJF Section 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): B (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ SLOCPH 1410, III-D, Bullet #2 Outbreaks This section coordinates efforts for youth entering the facility from booking responsibilities to youth/staff protocols. The policies and procedures shall be updated as necessary to reflect communicable disease priorities These policies are reviewed with all new CDC identified by the local health officer and currently ☒ ☐ ☐ and California Public Health Guidelines. recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Chapter 8, 812 Access to Health Care The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Chapter 10, Clothing and Personal Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. Chapter 10, 10.1, A-6 ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: Chapter 10, 10.1, A-1, 3 and 4 (1) Socks and serviceable footwear; ☒ ☐ ☐ Chapter 10, 10.2 Special Clothing (2) Outer garments; Chapter 10, 10.1, A-2 ☒ ☐ ☐ (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; Chapter 10, 10.1, A-4 ☒ ☐ ☐ Chapter 10, 10.1, C-1 (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. Chapter 10, 10.1, A-1 ☒ ☐ ☐ Chapter 10, 10.1, C-1 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried Chapter 10, 10.1, A-6 completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Chapter 10, 10.1, F ☒ ☐ ☐ 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 55 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1482 CLOTHING EXCHANGE Chapter 10, 10.3 Clothing Exchange The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Chapter 10, 10.5 Control of Vermin in Youth’s Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Chapter 10, 10.6 Issue of Personal Care Items There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Chapter 10, 10.6, A-1 ☒ ☐ ☐ (b) Toothpaste; Chapter 10, 10.6, A-2 ☒ ☐ ☐ (c) Soap; Chapter 10, 10.6, A-3 ☒ ☐ ☐ (d) Comb; Chapter 10, 10.6, A-4 ☒ ☐ ☐ (e) Shaving implements; Chapter 10, 10.6, A-5 ☒ ☐ ☐ (f) Deodorant; Chapter 10, 10.6, A-6 ☒ ☐ ☐ (g) Lotion; Chapter 10, 10.6, A-7 ☒ ☐ ☐ (h) Shampoo; and, Chapter 10, 10.7, B ☒ ☐ ☐ (i) Post-shower conditioning hair products. Chapter 10, 10.6, A-9 ☒ ☐ ☐ 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 56 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided Chapter 10, 10.5, B through a common dispenser is permitted. Youth shall Chapter 10, 10.8 Shaving not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Chapter 10, 10.7 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Chapter 10, 10.8 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Chapter 10, 10.9 Hair Care Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Chapter 11, 11.1 Standard Bedding and Linen Clean laundered, suitable bedding and linens, in good Issue repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these Chapter 11, 11.1, A-1 ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in (a) above; Chapter 11, 11.1, A-1 ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Chapter 11, 11.1, A-4 ☒ ☐ ☐ (d) One towel; and, Chapter 11, 11.1, A-3 ☒ ☐ ☐ (e) One blanket or more, up on request Chapter 11, 11.1, A-2 ☒ ☐ ☐ 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 57 of 59 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING LINEN EXCHANGE Chapter 11, 11.1, A-4 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. Chapter 11, 11.1, A-2 and 4 ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Chapter 12 Facility Sanitation, Safety and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 58 of 59 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under ☒ the juvenile court who are ages 19 through 21. ☐ ☐ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7543 San Luis Obispo SYTF-JH CI PRO 25-26 Page 59 of 59 A453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7539 7540 7541 7543 FACILITY NAME: San Luis Obispo Juvenile Facility: FACILITY TYPE: JH, Camp, and Juvenile Hall (JH), Coastal Valley Academy (CVA), SYTF SYTF - Juvenile Hall, SYTF - Coastal Valley Academy 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): ☒ ☐ ☒ ☒ ☒ ☐ FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 26, 2025 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. A new booking area was added in 2007 and a In each juvenile hall, space used for the reception of new Intake area in 2010. ☒ ☐ ☐ youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; ☒ ☐ ☐ 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used ☒ ☐ ☐ for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; ☒ ☐ ☐ 4. A secure vault or storage space for youth, valuables; ☒ ☐ ☐ 5. Telephone accessible to youth; and ☒ ☐ ☐ 6. Access to hot and cold running water for staff use. ☒ ☐ ☐ 1230.1.2 Locked holding room. One holding room was added in 2007 and A locked holding room shall: three more in 2010. 1. Contain a minimum of 15 square feet of floor area per youth; ☒ ☐ ☐ 2. Provide no less than 45 square feet of floor space and have a clear ceiling height of 8 feet or more; ☒ ☐ ☐ 3. Contain seating to accommodate all youth as specified in Section 1230.2.8; There is a 48” bench in each holding room, allowing for two youth. Practice is one youth in ☒ ☐ ☐ each. 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the ☒ ☐ ☐ youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and ☒ ☐ ☐ 6. Have an outward swinging or lateral sliding door. ☒ ☐ ☐ 7539+ San Luis Obispo Probation JH Camp SYTF CI PHY 25-26 - 1 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping rooms, dormitories and dayrooms. Natural ☒ ☐ ☐ light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors Corridors in living areas shall be at least eight feet ☒ ☐ ☐ wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy ☒ ☐ ☐ sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action if needed. In juvenile halls, the number of ☒ ☐ ☐ youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. The new Unit became occupied upon Locked sleeping rooms shall be equipped with an completion of the SB 81 project. ☒ ☐ ☐ individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide laterally. ☒ ☐ ☐ 1230.1.7 Single occupancy sleeping rooms. Each single room in Units Pismo, Center, and Single occupancy sleeping rooms shall provide the Morro are at least 86 square feet. The two following: ADA rooms are 88 square feet. 1. A minimum of 70 square feet of floor area; ☒ ☐ ☐ The newest unit, West, has 20 irregular- shaped rooms with 73-79 square feet. 2. A minimum ceiling height of eight feet; and, ☒ ☐ ☐ 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of 144 square inches, constructed of security ☒ ☐ ☐ glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 1230.1.8 Double occupancy sleeping rooms. The double rooms in Center Unit have been Double occupancy sleeping rooms shall provide the turned into single rooms for the SYTF youth to ☒ ☐ ☐ following: have larger and more homelike space. 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a minimum width of 7 feet; and, ☒ ☐ ☐ 7539+ San Luis Obispo Probation JH Camp SYTF CI PHY 25-26 - 2 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of 144 square inches, constructed of security ☒ ☐ ☐ glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per ☐ ☐ ☒ youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; ☐ ☐ ☒ 3. Dormitories in juvenile halls shall be designed for no more than 30 youth; ☐ ☐ ☒ 4. Camps shall conform to Items 1 and 2. ☐ ☐ ☒ 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per youth, contain tables and seating to accommodate the ☒ ☐ ☐ maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section ☒ ☐ ☐ 1230.2. 1230.1.11 Physical activity and recreation areas. The activity and recreational space include an Indoor/outdoor physical activity and recreation areas indoor gymnasium and outdoor space to shall be designed as follows: accommodate a myriad of activities. 1. Minimum indoor outdoor recreation space for facility capacity: 40 or less is 9,000 square feet; ☒ ☐ ☐ 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like ☒ ☐ ☐ surface. 1.2 The required recreation area shall contain no single dimension less than 40 feet. ☒ ☐ ☐ 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with Title 15, Section 1371, which requires ☒ ☐ ☐ at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide ☒ ☐ ☐ security. 4. Access must be provided to a toilet, wash basin and drinking fountain as specified in Section 1230.2. ☒ ☐ ☐ 7539+ San Luis Obispo Probation JH Camp SYTF CI PHY 25-26 - 3 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.12 Academic classrooms. Three classrooms were added in 2016; each There shall be a dedicated classroom space for every can accommodate 20 students, more than the juvenile in every facility. ☒ ☐ ☐ rated capacity since the reduction of double rooms in the Central Unit. . The primary purpose for the academic classroom shall be for education. ☒ ☐ ☐ Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work area and a minimum of 28 square feet of ☒ ☐ ☐ floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to ☒ ☐ ☐ emergencies. The classroom shall be designed for a maximum of 20 minors. ☒ ☐ ☐ There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small ☒ ☐ ☐ group educational purposes. 1230.1.13 Safety room. There is no safety room in the facility. A safety room shall: ☐ ☐ ☒ 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; ☐ ☐ ☒ 3. Be padded as specified in Section 1230.2.7; ☐ ☐ ☒ 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 ☐ ☐ ☒ inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in Section 1230.1.22; ☐ ☐ ☒ 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls ☐ ☐ ☒ for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the ☐ ☐ ☒ room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; ☐ ☐ ☒ and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches as measured from the bottom of the ☐ ☐ ☒ food pass to the floor. 1230.1.14 Medical examination room. There must be a minimum of one suitably equipped ☒ ☐ ☐ medical examination room in every juvenile facility. 7539+ San Luis Obispo Probation JH Camp SYTF CI PHY 25-26 - 4 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS Medical examination rooms shall provide the following: 1. Space for carrying out routine medical ☒ ☐ ☐ examinations and emergency care and used for no other purpose; 2. Privacy for youth; ☒ ☐ ☐ 3. Lockable storage space for medical supplies; ☒ ☐ ☐ 4. Not less than 144 square feet of floor space with no single dimension less than 7 feet; ☒ ☐ ☐ 5. Hot and cold running water; ☒ ☐ ☐ 6. Smooth, nonporous, washable surface; ☒ ☐ ☐ 7. A medical exam table; and, ☒ ☐ ☐ 8. Adequate lighting. ☒ ☐ ☐ 1230.2.5 Pharmaceutical storage. Provide lockable storage space for medical supplies ☒ ☐ ☐ and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.2.5 Dining areas. All meals are consumed in the dayroom of Dining areas in juvenile facilities shall contain a each living unit. ☒ ☐ ☐ minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. ☒ ☐ ☐ Dining areas shall not contain toilets or showers in the same room without appropriate visual barrier. ☒ ☐ ☐ 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- ☒ ☐ ☐ person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to ☒ ☐ ☐ accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, supplies and activity equipment. ☒ ☐ ☐ 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with ☒ ☐ ☐ a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for the storage of safety equipment, such as fire ☒ ☐ ☐ extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 7539+ San Luis Obispo Probation JH Camp SYTF CI PHY 25-26 - 5 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable janitorial closet, containing a mop sink and sufficient ☒ ☐ ☐ area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms ☒ ☐ ☐ and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living units, activities areas, corridors, stairs and ☒ ☐ ☐ central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, California Electrical Code, California Code of ☒ ☐ ☐ Regulations. 1230.1.24 Confidential interview room. Confidential interview rooms shall contain a minimum ☒ ☐ ☐ of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably furnished interview room for each 30 youth. ☒ ☐ ☐ In camps there shall be a minimum of one suitably furnished interview room for each facility. ☒ ☐ ☐ This interview room shall provide for confidential consultations with youth. ☒ ☐ ☐ 1230.1.25 Special-purpose juvenile halls. This facility is not a Special Purpose Juvenile Special-purpose juvenile halls shall conform to all Hall. ☐ ☐ ☒ minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in Section 1230.1.11; ☐ ☐ ☒ 2. Academic classrooms as specified in Section 1230.1.12; ☐ ☐ ☒ 3. Medical examination room as specified in Section 1230.1.14; and, ☐ ☐ ☒ 4. Dining areas as specified in Section 1230.1.16. ☐ ☐ ☒ 1230.1.26 Court holding room for youth. A court holding room shall: ☐ ☐ ☒ 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; ☐ ☐ ☒ 3. Provide no less than 40 square feet of floor area and have a ceiling height of 8 feet or more; ☐ ☐ ☒ 7539+ San Luis Obispo Probation JH Camp SYTF CI PHY 25-26 - 6 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 4. Contain seating to accommodate all youth as specified in Section 1230.2.8; ☐ ☐ ☒ 5. Contain a toilet, wash basin and drinking fountain as specified in Section 1230.2; ☐ ☐ ☒ 6. Maximize visual supervision of youth by staff; and, ☐ ☐ ☒ 7. A mirror of material appropriate to the level of security shall be provided as specified in Section ☐ ☐ ☒ 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for ☒ ☐ ☐ specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: 1. Juvenile halls 1:6; ☒ ☐ ☐ 2. Camps 1:10; and ☒ ☐ ☐ 3. Locked holding rooms 1:8: ☒ ☐ ☐ One toilet and one urinal may be substituted for every 15 males. ☒ ☐ ☐ 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio ☒ ☐ ☐ to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and ☒ ☐ ☐ 3. Locked holding rooms 1:8: ☒ ☐ ☐ Wash basis must be provided with hot and cold or tempered water. ☒ ☐ ☐ 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation ☒ ☐ ☐ areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the ☒ ☐ ☐ drinking bubbler; and, 2. The water flow shall be actuated by a mechanical means. ☒ ☐ ☐ 1230.2.4 Showers. Shower areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. ☒ ☐ ☐ Showers shall be provided with tempered water. 7539+ San Luis Obispo Probation JH Camp SYTF CI PHY 25-26 - 7 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.5 Beds. The beds in East, Central, and West Units Beds shall be at least 30 inches wide and 76 inches were approved in a 2004 Pilot Project to be ☒ ☐ ☐ long and be of the solid bottom type. 29.5 inches apart in the double rooms. Beds shall be at least 12 inches off the floor and spaced no less than 36 inches apart ☒ ☐ ☐ Bunk beds must have no less than 33 inches vertically between the solid bottoms. ☒ ☐ ☐ In secure facilities, the bunks shall be securely anchored and flushed against the floor and/or wall. ☒ ☐ ☐ 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, double occupancy rooms, dormitories, day ☒ ☐ ☐ rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to ☒ ☐ ☐ sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the ☐ ☐ ☒ entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this room. ☐ ☐ ☒ All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire ☐ ☐ ☒ Marshal. All padding must be: 1. Approved for use by the State Fire Marshal; ☐ ☐ ☒ 2. Nonporous to facilitate cleaning; ☐ ☐ ☒ 3. At least 112 inch thick; ☐ ☐ ☒ 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal ☐ ☐ ☒ objects; 5. Firmly bonded to all padded surfaces to prevent tearing or ripping; and, ☐ ☐ ☒ 6. Without any exposed seams susceptible to tearing or ripping. ☐ ☐ ☒ 1230.2.8 Seating. ☒ ☐ ☐ Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating for one person. ☒ ☐ ☐ 1230.2.9 Weapons lockers. There is a weapons locker in the Sallyport. Weapons lockers are required in all secure juvenile ☒ ☐ ☐ facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual compartments, each with an individual locking device. ☒ ☐ ☐ 7539+ San Luis Obispo Probation JH Camp SYTF CI PHY 25-26 - 8 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F ☒ ☐ ☐ 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of ☒ ☐ ☐ security must be provided near each wash basin specified in these regulations. 7539+ San Luis Obispo Probation JH Camp SYTF CI PHY 25-26 - 9 - J456 JUV PHY eff. 1.1.20 (25-26) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7539 7540 7541 7543 FACILITY: San Luis Obispo County Juvenile Facility: TYPE: JH, Camp, SYTF RC: JH (25) Juvenile Hall #7539, Coastal Valley Academy #7540, SYTF - Coastal CVA (20) Valley Academy #7541, SYTF - Juvenile Hall #7543 SYTF JH (10) SYTF CVA (5) TOTAL 60 FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 25, 2025 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S RECEIVING 109- Holding 2001 1 - (3) (3) 45 Square Feet 1 1 1 Booking Comments: 48” of bench seating available. INTAKE H1 Holding PRE-97 1 - (1) (1) 86 Square Feet 1 1 1 H2 Holding 1998 1 - (1) (1) 86 Square Feet 1 1 1 H2, H3 Holding 2003 2 - (4) (8) 7’3”x10’9”x8’6” 1 1 1 H5 Holding 2003 1 - (4) (4) 7’6”x12’7”x8’6” 1 1 1 Comments: Holding Room 2 was a safety cell but converted to holding room space. Holding rooms 2 and 3 have 73 Square Feet with 80” of seating area. Holding Room 5 has 77.5 Square Feet with 80” of seating area. Each holding room is equipped with a bed utilized as a bench for holding or as a bed for youth taken to the holding room for safety and security-related behaviors. There are three no-contact visiting rooms, currently used as individual counseling rooms and for Zoom visits with family and for Court. PISMO UNIT There were 4 male CVA youth and 1 male SYTF-CVA youth in this unit on the day of the inspection. 1-5 Single PRE-97 5 1 1 5 86 square feet 6-10 Double PRE-97 5 2 2 10 101 square feet Comments: All rooms are dry rooms. The dayroom has a bathroom with four toilets, four washbasins, four showers, and one drinking fountain. There was a kitchenette added in 2021. Adjacent to the living unit is a CVA Treatment Room and Therapy Room used by the CVA Program Managers and BH Specialist. CENTER UNIT This unit was unoccupied on the date of the inspection. 1-5 Single PRE-97 5 1 1 5 87 square feet 1 1 1 6-10 Single PRE-97 5 1 1 5 101 square feet *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7539+ San Luis Obispo Probation JH CVA SYTF CI LASE 25-26 - 1 - J460 LASE Juvenile.dot (rev.12/23) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Comments: Rooms 1-5 are wet rooms. The dayroom has a bathroom with four toilets, four washbasins, four showers, and one drinking fountain. This unit was modified in 2024 to remove the second bed in rooms 6-10, for the longer-term SYTF youth to use after the bathrooms are upgraded by the end of this year. MORRO UNIT There were 2 female CVA youth in this unit on the day of the inspection. 1-5 Single PRE-97 5 1 1 5 86 square feet 1 1 1 6-10 Double PRE-97 5 2 2 10 101 square feet 1 1 1 Comments: Rooms 3-5 are wet rooms. The dayroom has a bathroom with four toilets, four washbasins, four showers, and one drinking fountain. This unit was unoccupied during the inspection. There is a kitchenette for use by youth. WEST UNIT There were 10 male Detention youth and 2 male SYTF youth in this unit on the day of the inspection. 101,102, Single 2009 18 1 1 18 11.1 x 7 x 10 1 1 1 105-120 103, 104 ADA 2009 2 1 1 2 11.2 x 7.4 x10 1 1 1 Dayroom 2009 4746 Sq. Ft. 5 Rooms 101, 102, 105-120 have 73.5 Square Feet of irregular-shaped space. Rooms 103 and 104 have 79.28 Square Feet of irregular-shaped space. Rooms 101, 102, 103, and 105 have cameras in the room. The dayroom has three regular showers and two ADA showers. There are two Counseling Rooms near the staff control area used for Court, Telepsychiatry, and individual time when requested by youth. There are three classrooms in the Corridor leading to West Unit that can accommodate 20 students each. Two are currently being used for school instruction and the third for the graduates to complete online college courses. The third classroom is supervised by JSO staff. These three classrooms can accommodate 60 youth. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7539+ San Luis Obispo Probation JH CVA SYTF CI LASE 25-26 - 2 - J460 LASE Juvenile.dot (rev.12/23)