San Mateo (2025-2026 inspection cycle)

May 23, 2025 John T. Keene, Chief Probation Officer San Mateo Probation Department 222 Paul Scannell Drive San Mateo, CA, 94402 2025-2026 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SAN MATEO COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Keene: The 2025-2026 Comprehensive Inspection of the San Mateo County Probation Department has been completed. A pre-inspection briefing was held on Tuesday, February 11, 2025, and the following facilities were inspected between Monday, March 3, 2025, and Friday, March 7, 2025: FACILITY NAME BSCC # FACILITY TYPE Youth Services Center 7550 JH Secured Youth Treatment Facility 7554 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition to the inspection(s) by the Board of State and Community Corrections (BSCC), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation and Living Area Space Evaluation attachments for information related to Rated Capacity. An Exit Briefing with your staff was held on Friday, March 7, 2025; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. John T. Keene Chief Probation Officer Page 2 * * * Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, CRAIGUS THOMPSON Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, San Mateo County Juvenile Court* Chair, Juvenile Justice Commission, San Mateo County* Chair, Board of Supervisors, San Mateo County* County Administrator, San Mateo County* Moniay Wade, Deputy Chief Probation Officer, San Mateo County Sanam Aram, Assistant Deputy Chief Probation Officer *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7550+ San Mateo JH SYTF CI LTR 25-26 May 23, 2025 John T. Keene, Chief Probation Officer San Mateo Probation Department 222 Paul Scannell Drive San Mateo, CA 94402 2025-2026 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTION S CODE SECTIONS 209 & 885, SAN MATEO COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Keene: The 2025-2026 Comprehensive I nspection of the San Mateo County Probation Department has been postponed due to your Margaret J. Kemp Girl’s Camp (Camp Kemp) not housing any youth during the 2025 calendar year. FACILITY NAME BSCC # FACILITY TYPE Margaret J. Kemp Girl’s Camp 7551 CAMP When you house youth, the inspection will be conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. Also, the Board of State and Community Corrections (BSCC) staff will be conducting compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults when you house youth. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. In the future, the results of those inspections will be considered a part of this report. INSPECTION RESULTS Due to San Mateo Girl’s Camp not housing any youth during the 2025 calendar year, the Comprehensive Inspection has been postponed. A Comprehensive inspection will be scheduled when you begin to house youth. John T. Keene Chief of Probation Page 2 Juvenile Justice and Delinquency Prevention Act Compliance Monitoring The Board of State and Community Corrections (BSCC) staff will be conducting compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults when you house youth. * * * Please email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, CRAIGUS THOMPSON SR. Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, San Mateo County Juvenile Court* Chair, Juvenile Justice Commission, San Mateo County* Chair, Board of Supervisors, San Mateo County* County Administrator, San Mateo County* Moniay Wade, Deputy Chief Probation Officer, San Mateo County Sanam Aram, Assistant Deputy Chief Probation Officer *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7551 San Mateo Margaret J Kemp Camp CI LTR 25-26 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7550 FACILITY NAME: Youth Services Center (YSC) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Moniay Wade, Assistant Deputy Chief Probation Officer; Ivonne Bustos, Institution Service Manager; Sanam Aram, Superintendent; Shin Choi, Registered Nurse San Mateo Correctional Nurse; Dr. Jesus Jimenez, Director of Court and Community Schools San Mateo Office of Education; Ornit Shoham, Behavioral Health Recovery Services (BHRS); Wallace Richwood, Institution Services Manager (ISM); Carmen Ramirez, Institution Services Manager; Contessa Sterrett, Institution Services Manager; Johnny Rucker; Group Supervisor III; Reynaldo Gonzalez, Group Supervisor III; Ana Davila, Group Supervisor II; Dawn Fregosa, CEO Collaborative Education Advisor FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: March 6, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF All Local Inspections completed for this 9B BUILDING AND GROUNDS inspection cycle. On an annual basis, or as otherwise required by law, each Article 2 Section 1313 juvenile facility administrator shall obtain a documented ☒ ☐ ☐ inspection and evaluation from the following: YSC Building Facility Safety Inspection (a) county building inspector or person designated by the Board of Supervisors to approve building safety; • Completed on February 20, 2025. (b) fire authority having jurisdiction, including a fire 10B clearance as required by Health and Safety Code Section YSC Fire Safety Inspection 13146.1(a) and (b); ☒ ☐ ☐ • Completed on May 20, 2024. (c) local health officer, inspection in accordance with YSC Environmental Health Inspection 11B Health and Safety Code Section 101045; • Completed on October 8, 2024. YSC Nutritional Health Inspection ☒ ☐ ☐ • Completed on May 16, 2024, and October 1, 2024. Medical/ Mental Health Inspection • Completed on May 3, 2024. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 1 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) county superintendent of schools on the adequacy of YSC Educational Review and Evaluation 12B educational services and facilities as required in Section 1370; • Completed on October 25, 2024, by Dr. Jennifer I. Gonzales Senior ☒ ☐ ☐ Director, Alternative Education, Santa Cruz County Office of Education. (e) juvenile court as required by Section 209 of the YSC Juvenile Court Judge 13B Welfare and Institutions Code; and, • Completed on December 4, 2024, by ☒ ☐ ☐ Juvenile Court Judge Susan I. Etezadi. (f) the Juvenile Justice Commission as required by 14B Section 229 of the Welfare and Institutions Code or YSC JJDPC Inspection Probation Commission as required by Section 240 of the Welfare and Institutions Code. • Completed on August 12, 2024, and ☒ ☐ ☐ August 13, 2024, by Commissioners Johanna Rasmussen, Ameya Nori, and Susan Swope. 1320 APPOINTMENT AND QUALIFICATIONS Article 3 Section 1320 15B Note: Compliance with this section is determined by Memo submitted to BSCC by Chief John T. receipt of the Chief Probation Officer’s certification letter Keene on February 19, 2025. confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Article 3 Section 1320 Each facility shall: (1) recruit and hire employees who possess Chief Keene memo. knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Article 3 Section 1320 examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of Chief Keene memo. ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); Article 3 Section 1320 (3) adhere to the minimum standards for the selection and training requirements adopted by the Board ☒ ☐ ☐ Chief Keene memo. pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Article 3 Section 1320 employee, and psychological examination in accordance with Section 1031 of the Government ☒ ☐ ☐ Chief Keene memo. Code. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 2 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Contract personnel, volunteers, and other non- Article 3 Section 1320 employees of the facility, who may be present at the facility, shall have such clearance and qualifications as Chief Keene memo. may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 1321 STAFFING Article 3 Section 1321 Each juvenile facility shall: We reviewed a variety of documents, including (a) have an adequate number of personnel sufficient to safety check records, grievances, disciplinary carry out the overall facility operation and its actions, and incidents reports. Also we programming, to provide for safety and security of youth reviewed January and February 2025 staffing and staff, and meet established standards and schedules for the Youth Service Center (YSC) regulations; Juvenile Hall (JH). Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. At the time of the inspection, the Youth Service Center staffing consisted of 1 Superintendent; 1 Compliance Officer; 5 Institution Services Managers; 12 Group Supervisors III; 19 Group Supervisors II; 4 Group Supervisors I; 1 ☒ ☐ ☐ Transportation Officer; 1 Community Care Program (CCP) Officer; and 13 Extra-Help Group Supervisors. At the time of the inspection, YSC housing units for JH consisted of Forest 2 and 3 units. Interviews with staff revealed staffing continues to be a challenge however, YSC is always staffed to carry out the overall programming of the facility. It should be noted YSC staffing is utilized for JH, Camp Kemp, and SYTF youth. YSC currently has open recruitments for full- time Group Supervisors I and Extra-Help Group Supervisors positions. (b) ensure that no required services shall be denied Article 3 Section 1321 because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Article 3 Section 1321 ensure adequate supervision of all staff members; ☒ ☐ ☐ A Supervisor (Officer of the Day) is identified on the daily shift schedules. (d) have a clearly identified person on duty at all times Article 3 Section 1321 who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the and PC 832 training; ☒ ☐ ☐ Supervisor’s absence, a Lead Officer is identified on the roster and assumes the Supervisor’s role. (e) have at least one staff member present on each living Article 3 Section 1321 unit whenever there are youth in the living unit; Review of staffing schedules as well as the ☒ ☐ ☐ facility walkthrough revealed compliance with this regulation. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 3 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) have sufficient food service personnel relative to the Article 3 Section 1321 number and security of living units, including staff qualified and available to: plan menus meeting nutritional All YSC meals are provided by San Mateo’s requirements of youth; provide kitchen supervision; direct Sheriff Department. food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Article 3 Section 1321 medical, dental, mental health, building maintenance, transportation, control room, facility security and other At the time of the inspection, YSC support staff for the efficient management of the facility, ☒ ☐ ☐ Housekeeping staff consisted of 1 Senior and to ensure that youth supervision staff shall not be Utility Worker, 1 Utility Worker II, and 1 Utility diverted from supervising youth; and, Worker Extra-Help. (h) assign sufficient youth supervision staff to provide Article 3 Section 1321 continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special Review of staffing schedules as well as the ☒ ☐ ☐ program needs. Staffing shall be in compliance with a facility walkthrough revealed compliance with minimum youth-staff ratio for the following facility types: this regulation. (1) Juvenile Halls Article 3 Section 1321 (A) during the hours that youth are awake, one wide-awake youth supervision staff member on At the time of the comprehensive inspection, duty for each 10 youth in detention; YSC JH was utilizing two housing units for JH ☒ ☐ ☐ youth. On the day of the inspection, unit Forest 2 housed 3 male youths and Forest 3 housed 17 youth: 15 males and 2 females. (B) during the hours that youth are confined to their Article 3 Section 1321 room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☒ ☐ ☐ Review of daily schedules revealed youth in detention; compliance with this regulation. (C) at least two wide-awake youth supervision staff Article 3 Section 1321 members on duty at all times, regardless of the number of youth in detention, unless an Review of daily schedules revealed arrangement has been made for backup support ☒ ☐ ☐ compliance with this regulation. services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Article 3 Section 1321 duty who is the same gender as youth housed in the facility. ☒ ☐ ☐ Review of daily schedules revealed compliance with this regulation. (E) personnel with primary responsibility for other Article 3 Section 1321 duties such as administration, supervision of personnel, academic or trade instruction, clerical, Review of daily schedules revealed ☒ ☐ ☐ kitchen or maintenance shall not be classified as compliance with this regulation. youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable. (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 4 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Not Applicable. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Article 3 Section 1322 AND TRAINING The elements of this regulation are covered in (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ Chief Keene’s letter, dated February 19, 2025. supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; (2) scope of decisions they shall make; Article 3 Section 1322 ☒ ☐ ☐ (3) the identity of their supervisor; Article 3 Section 1322 ☒ ☐ ☐ (4) the identity of persons who are responsible to Article 3 Section 1322 them; ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 5 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) persons to contact for decisions that are beyond Article 3 Section 1322 their responsibility; and ☒ ☐ ☐ (6) ethical responsibilities. Article 3 Section 1322 ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision Article 3 Section 1322 of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility-specific It should be noted all new employees receive ☒ ☐ ☐ orientation, including: forty (40) hours of training prior to assuming (1) individual and group supervision techniques; any responsibility for the supervision of youth. (2) regulations and policies relating to discipline and Article 3 Section 1322 rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; Article 3 Section 1322 ☒ ☐ ☐ (4) suicide prevention and response to suicide Article 3 Section 1322 attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation Article 3 Section 1322 techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Article 3 Section 1322 trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; Article 3 Section 1322 ☒ ☐ ☐ (8) routine security measures, including facility Article 3 Section 1322 perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Article 3 Section 1322 mental health services; ☒ ☐ ☐ (10) documentation; and Article 3 Section 1322 ☒ ☐ ☐ (11) fire/life safety training Article 3 Section 1322 ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each Article 3 Section 1322 youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Article 3 Section 1322 supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Article 3 Section 1323 Whenever there is a youth in a juvenile facility, there shall Review of documentation indicates that all be at least one wide awake person on duty at all times youth supervisory staff receive site-specific life who meets the training standards established by the ☒ ☐ ☐ safety training during orientation. Also, all full- Board for general fire and life safety which relate time employees receive fire and safety training specifically to the facility. in juvenile CORE. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 6 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1324 POLICY AND PROCEDURES MANUAL Article 3 Section 1324 (1-3) All facility administrators shall develop, publish, and County of San Mateo Youth Service Center implement a manual of written policies and procedures Policy, Procedures and Operations Manuals that address, at a minimum, all regulations that are was provided prior to the date of the applicable to the facility. Such a manual shall be made inspection. The manual was administratively available to all employees, reviewed by all employees, reviewed by Jehan Clark, Deputy Chief and shall be administratively reviewed at a minimum Probation Officer, on March 29, 2024. It should every two years, and updated, as necessary. Those be noted the policy and procedure manual is records relating to the standards and requirements set ☒ ☐ ☐ utilized for JH, Camp Kemp, and SYTF youth. forth in these regulations shall be accessible to the Board on request. During this inspection cycle, YSC updated The manual shall include: policies 1329 Suicide Prevention Plan, 1354 Separation, and 1354.3 Room Confinement. YSC also added a new policy and procedure, 1603 Minor/Nonminor Voting Rights, during this inspection cycle. (a) table of organization, including channels of Article 3 Section 1324 (b) communications and a description of job classifications; ☒ ☐ ☐ (b) responsibility of the probation department, purpose of Article 3 Section 1324 (f) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Article 3 Section 1324 (d) ☒ ☐ ☐ (d) initial orientation and training program for employees; Article 3 Section 1324 (d) ☒ ☐ ☐ (e) initial orientation, including safety and security issues Article 3 Section 1324 (g) and anti-discrimination policies, for support staff, contract employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Article 3 Section 1324 (h) communication system to ensure: ☒ ☐ ☐ (1) efficient operation of the juvenile facility; (2) legal and proper care of youth; Article 3 Section 1324 ☒ ☐ ☐ (3) maintenance of individual youth's records; Article 3 Section 1324 (h) ☒ ☐ ☐ (4) supply of information to the juvenile court and Article 3 Section 1324 (i) those authorized by the court or by the law; and, ☒ ☐ ☐ (5) release of information regarding youth. Article 3 Section 1324 (j) ☒ ☐ ☐ (g) ethical responsibilities; Article 3 Section 1324 (k) ☒ ☐ ☐ (h) trauma-informed approaches; Article 3 Section 1324 (l) ☒ ☐ ☐ (i) culturally responsive approaches; Article 3 Section 1324 (m) ☒ ☐ ☐ (j) gender responsive approaches; Article 3 Section 1324 (n) ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 7 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) a non-discrimination provision that provides that all Article 3 Section 1324 (o) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Not Applicable chemical agents related security devices, and weapons and ammunition, where applicable; ☐ ☐ ☒ Chemical agents are prohibited within the facility. (m) establishment of procedures for collection of Medi- Article 3 Section 1324 (p) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Article 3 Section 1324 (q) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Article 3 Section 1325 The facility administrator shall consult with the local fire Review of the policy and procedure manual as department having jurisdiction over the facility, or with the well as review of documentation provided State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ revealed compliance with this regulation. which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Article 3 Section 1325 with two-year retention of the inspection record; We reviewed monthly and fire safety ☒ ☐ ☐ inspections for the inspection cycle. Review of documentation reveals compliance with this regulation. (c) fire prevention inspections as required by Health and Article 3 Section 1325 Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ (d) an evacuation plan; Article 3 Section 1325 ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Article 3 Section 1325 We reviewed fire drills for the inspection cycle. ☒ ☐ ☐ Review of documentation reveals compliance with this regulation. (f) a written plan for the emergency housing of youth in Article 3 Section 1325 the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in Article 3 Section 1325 cooperation with the local fire department. ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 8 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1326 SECURITY REVIEW Article 3 Section 1326 Each facility administrator shall develop policies and Security Review for YSC completed by procedures to annually review, evaluate, and document ☒ ☐ ☐ Superintendent Sanam N. Aram on February security of the facility. The review and evaluation shall 25, 2025. include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Article 3 Section 1327 0B The facility administrator shall develop facility-specific On February 19, 2025, Compliance Officer policies and procedures for emergencies that shall Ivonne Bustos sent an all staff email titled include, but not be limited to: “Policies Receipt Acknowledgement (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Institutions Division” requiring staff to read YSC emergency policies and procedures. Review of staff acknowledgement forms revealed compliance with this regulation. (b) civil disturbance, active shooter and terrorist attack; Article 3 Section 1327 ☒ ☐ ☐ (c) fire and natural disasters; Article 3 Section 1327 ☒ ☐ ☐ (d) periodic testing of emergency equipment; Article 3 Section 1327 ☒ ☐ ☐ (e) emergency evacuation of the facility; and Article 3 Section 1327 ☒ ☐ ☐ Article 3 Section 1327 (f) a program to provide all youth supervision staff with Review of Emergency Response Procedures an annual review of emergency procedures. ☒ ☐ ☐ staff acknowledgment forms confirmed all staff have reviewed the facility policy and procedure emergency procedures. 1328 SAFETY CHECKS Article 3 Section 1328 1B The facility administrator shall develop and implement We reviewed each facility’s safety checks for policy and procedures that provide for direct visual the months of January and February 2025. observation of youth at a minimum of every 15 minutes, Review of documentation revealed safety at random or varied intervals during hours when youth checks are being completed per regulation. It are asleep or when youth are in their rooms, confined in should be noted checks were completed at holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ random or varied intervals whenever youth are Supervision is not replaced, but may be supplemented present in their room. by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive We also reviewed live time safety checks as behavior and to summon aid in emergencies. All safety we toured the facility. All checks reviewed checks shall be documented with the actual time the were in compliance with this regulation. check is completed. 1329 SUICIDE PREVENTION PLAN Article 3 Section 1329 2B The facility administrator, in collaboration with the During the inspection process, we reviewed healthcare and behavioral/mental health administrators, one (1) youth suicide prevention reports from shall plan and implement written policies and the YSC JH facility. Review of documentation procedures which delineate a Suicide Prevention Plan. provided and policy and procedure manuals The plan shall consider the needs of youth experiencing revealed compliance with this regulation. past or current trauma. Suicide prevention responses ☒ ☐ ☐ shall be respectful and in the least invasive manner It should be noted, during this inspection cycle, consistent with the level of suicide risk. The plan shall the above youth has been placed on Mental include the following elements: Health Observation five (5) times. The youth continues to be closely monitored by Behavioral Health and Recovery Services (BHRS) while housed at YSC. (a) Suicide prevention training as required in Section Article 3 Section 1329.4 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 9 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Screening, Identification Assessment and Article 3 Section 1329 (1a) Precautionary Protocols (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ intake and as needed during detention. (2) All youth supervision staff who perform intake Article 3 Section 1329.4 processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Article 3 Section 1329 intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a Review of documentation as well as interview suicide risk assessment. ☒ ☐ ☐ with the facility Behavioral Health and Recovery Services Supervisor revealed compliance with this regulation. (4) Precautionary protocols shall be developed to Article 3 Section 1329 ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Article 3 Section 1329 assessment and/or services. ☒ ☐ ☐ (d) Procedures for monitoring of youth identified at risk Article 3 Section 1329.1 for suicide. It should be noted the YSC policy and procedure manual was updated this inspection cycle to provide better clarification regarding ☒ ☐ ☐ youth placed on Mental Health Observation safety checks times while on suicide watch. MH observations for youth on suicide watch are 5- or 10-minute safety checks or continuous direct supervision by staff. (e) Safety Interventions Article 3 Section 1329 (1) Procedures to address intervention protocols for youth identified at risk for suicide which may ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- Article 3 Section 1329 informed approaches ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how Article 3 Section 1329.4 to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ (f) Communication Article 3 Section 1329 (1a) (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information Article 3 Section 1329 (1b) sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Article 3 Section 1329.3 Debriefing Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Article 3 Section 1329.3 ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Article 3 Section 1329.3 ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 10 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Documentation Article 3 Section 1329 (1c) (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Article 3 Section 1329 (1c) opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Article 4 Section 1340 Each facility shall submit to the Board a letter of YSC reports no legal actions filed against the notification on each legal action, pertaining to conditions ☒ ☐ ☐ facility this inspection cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Article 4 Section 1341 OF A YOUTH WHILE DETAINED No death of a youth reported this inspection (1) Death of a Youth. cycle. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Article 4 Section 1341 facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Article 4 Section 1341 the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Article 4 Section 1341 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Article 4 Section 1341 (a) The facility administrator, in cooperation with the health administrator, shall develop written policies No serious illness or injury of a youth reported and procedures for the notification to necessary this inspection cycle. parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 11 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1342 POPULATION ACCOUNTING Article 4 Section 1342 8B Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Article 4 Section 1343 When the number of youth detained in a living unit of a YSC Rated Capacity juvenile facility exceeds its rated capacity for more than fifteen (15) calendar days in a month, the facility ☒ ☐ ☐ JH - 155 administrator shall provide a crowding report to the Camp - 30 Board in a format provided by the Board. SYTF - 30 1350 ADMITTANCE PROCEDURES Article 5 Section 1350 The facility administrator shall develop and implement We reviewed ten (10) youth admittance written policies and procedures for admittance of youth packages from YSC JH facility. Review of that emphasize respectful and humane engagement documentation provided and policy and with youth, and reflect that the admission process may ☒ ☐ ☐ procedure manuals revealed compliance with be traumatic to youth who may have already this regulation. experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Article 5 section 1350/1350.5 (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Article 5 section 1350/1350.5 Youth offering of a shower upon admissions is (2) Offer of a shower; ☒ ☐ ☐ documented on the YSC-Admission Booking Checklist. Review of documentation revealed compliance with this regulation. (3) Documented secure storage of personal Article 5 section 1350/1350.5 belongings; ☒ ☐ ☐ Article 5 section 1350/1350.5 Youth offering of hot food upon admissions is (4) Offer of food upon arrival; ☒ ☐ ☐ documented on the YSC-Admission Booking Checklist. Review of documentation revealed compliance with this regulation. (5) Screening for physical and behavioral health and Article 5 section 1350/1350.5 safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Article 5 section 1350/1350.5 disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Article 5 section 1350/1350.5 Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Article 5 section 1350/1350.5 ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 12 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) juvenile hall administrators shall establish written Article 5 section 1350/1350.5 criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Article 5 section 1350/1350.5 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Article 5 section 1350/1350.5 that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Article 5 Section 1350.5 ABUSE The facility has implemented the West Coast The facility administrator shall develop and implement Children’s Clinic “Commercial Sexual written policies and procedures to reduce the risk of Exploitation Identification Tool” (CSE-IT) to sexual abuse by or upon youth. The policy shall require screen youth for the risk of sexual abuse. facility staff to assess each youth within 72 hours of admission based on the following information: ☒ ☐ ☐ We reviewed ten (10) CSE-IT packages from (a) Prior sexual victimization or abusiveness; the YSC JH facility. Review of documentation provided and policy and procedure manuals revealed compliance with this regulation. Article 5 Section 1350.5 (a) (b) Gender nonconforming appearance or manner; or Article 5 Section 1350.5 (b) identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; Article 5 Section 1350.5 (c) ☒ ☐ ☐ (d) Age; Article 5 Section 1350.5 (d) ☒ ☐ ☐ (e) Level of emotional and cognitive development; Article 5 Section 1350.5 (e) ☒ ☐ ☐ (f) Physical size and stature; Article 5 Section 1350.5 (f) ☒ ☐ ☐ (g) Mental illness or mental disabilities; Article 5 Section 1350.5 (g) ☒ ☐ ☐ (h) Intellectual or developmental disabilities; Article 5 Section 1350.5 (h) ☒ ☐ ☐ (i) Physical disabilities; Article 5 Section 1350.5 (i) ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, Article 5 Section 1350.5 (j) ☒ ☐ ☐ (k) Any other specific information about the individual Article 5 Section 1350.5 (k) youth that may indicate heightened needs for supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through Article 5 Section 1350.5 conversations with the youth during the admittance process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 13 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall implement appropriate Article 5 Section 1350.5 controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Article 5 Section 1351 The facility administrator shall develop and implement We reviewed ten (10) Notice of Release forms written policies and procedures for release of youth from from the YSC JH facility. Review of custody which provide for: ☒ ☐ ☐ documentation provided and policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; Article 5 Section 1351 ☒ ☐ ☐ Article 5 Section 1351 We reviewed ten (10) Property Receipt forms (b) return of personal clothing and valuables; from the YSC JH facility. Review of ☒ ☐ ☐ documentation provided and policy and procedure manual revealed compliance with this regulation. (c) notification to the youth's parents or guardian; Article 5 Section 1351 ☒ ☐ ☐ (d) notification to the facility health care provider in Article 5 Section 1351 accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; and, ☒ ☐ ☐ Interviews with medical staff revealed compliance with this regulation. Article 5 Section 1351 (e) notification of school staff; ☒ ☐ ☐ Interviews with school staff revealed compliance with this regulation. Article 5 Section 1351 (f) notification of facility mental health personnel. ☒ ☐ ☐ Interviews with behavioral health staff revealed compliance with this regulation. The facility administrator shall develop and implement Article 5 Section 1351 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Article 5 Section 1351 written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Article 5 Section 1352 The facility administrator shall develop and implement We reviewed ten (10) youth classification written policies and procedures on classification of youth packets from YSC JH. Review of for the purpose of determining housing placement in the ☒ ☐ ☐ documentation provided and policy and facility. procedure manual revealed compliance with Such procedures shall: this regulation. (a) provide for the safety of the youth, other youth, facility Article 5 Section 1352 (2a) staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 14 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) consider facility populations and physical design of Article 5 Section 1352 (2b) the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon Article 5 Section 1352 (2b) admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Article 5 Section 1352 provisions that consider the level of supervision and the youth's behavior while in custody; and, Youth classifications are reviewed weekly ☒ ☐ ☐ during the Multi-Disciplinary Team Meetings (MDT) with probation, medical, school, and behavioral health staff. (e) provide that facility staff shall not separate youth from Article 5 Section 1352 (4) the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Article 5 Section 1352 (4) transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Article 5 Section 1352.5 3B The facility administrator shall develop written policies We reviewed the Transgender/Intersex Youth and procedures ensuring respectful and equitable Preference form. Review of form provided and treatment of transgender and intersex youth. policy and procedure manuals revealed The policies shall provide that: ☒ ☐ ☐ compliance with this regulation. It should be noted YSC facility has not utilized the Transgender/Intersex Youth Preference form this inspection cycle. (a) Facility staff shall respect every youth’s gender Article 5 Section 1352.5 identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Article 5 Section 1352.5 themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 15 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Facility staff shall house youth in the unit or room that Article 5 Section 1352.5 best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Article 5 Section 1352.5 and intersex youth have access to medical and behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Article 5 Section 1352.5 necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Article 5 Section 1352.5 youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Article 5 Section 1353 The facility administrator shall develop and implement We reviewed ten (10) youth San Mateo written policies and procedures to orient a youth prior to County YSC JH Orientation forms. Review of placement in a living area. Both written and verbal documentation provided and policy and information shall be provided and supplemented with procedure manual revealed compliance with video orientation if feasible. Provision shall be made to ☒ ☐ ☐ this regulation. provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or Each youth is provided a Youth Orientation English language learners. Handbook during the booking process. The Orientation shall include information that addresses: handbook is available in English and Spanish. (a) facility rules including contraband and searches and Article 5 Section 1353 (1) disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior interventions Article 5 Section 1353 (2) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s Article 5 Section 1353 (14) policy prohibiting sexual abuse and sexual harassment and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Article 5 Section 1353 (21) ☒ ☐ ☐ Key staff and their roles are documented within the youth handbook. (e) the existence of the grievance procedure, the steps Article 5 Section 1353 (5) that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Article 5 Section 1353 (9) process; ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 16 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) access to routine and emergency health and mental Article 5 Section 1353 (6) health care; ☒ ☐ ☐ (h) access to education, religious services, and Article 5 Section 1353 (10) recreational activities; ☒ ☐ ☐ (i) housing assignments; Article 5 Section 1353 (8) ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Article 5 Section 1353 (4) including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Article 5 Section 1353 (3) telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and Article 5 Section 1353 (11) other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, Article 5 Section 1353 (12) chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; Article 5 Section 1353 (16) ☒ ☐ ☐ (o) emergencies including evacuation procedures; Article 5 Section 1353 (17) ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from Article 5 Section 1353 (20) physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Article 5 Section 1353 (7) other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Article 5 Section 1353 (23) education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive Article 5 Section 1353 (24) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Article 5 Section 1353 (25) 15 Minimum Standards for Juvenile Facilities. Copies of Title 15 regulations are located ☒ ☐ ☐ within each housing unit. Access to Title 15 regulations is available upon youth request to staff. 1354 SEPARATION Article 5 Section 1354 The facility administrator shall develop and implement During this inspection cycle, the YSC JH has written policies and procedures that address: had one incident which resulted in one youth ☒ ☐ ☐ being placed on Protective Custody (PC) per request of the youth. Documentation provided and review of policy and procedure revealed compliance with this regulation. (a) separation of youth for reasons that include, but are Article 5 Section 1354 not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and Article 5 Section 1354 trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges Article 5 Section 1354 available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Article 5 Section 1354 Title 15 Section 1390 shall apply. ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 17 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) when separation results in room confinement, the Article 5 Section 1354 separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Article 5 Section 1354 separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT Article 5 Section 1354.3 Room Confinement 4B (a) The facility administrator shall develop and We requested to review all room confinement implement written policies and procedures addressing incidents from January 2025 to present. In all, the confinement of youth in their room that are consistent we reviewed seven (7) Room Confinement with Welfare and Institutions Code Section 208.3. The incident reports from the YSC JH facility. placement of a youth in room confinement shall be Review of documentation provided revealed accomplished in accordance with the following compliance with this regulation. guidelines: ☒ ☐ ☐ During YSC JH weekly Supervisors meeting, we provided technical assistance with regards to ensuring room confinement documentation is accurate, especially when listing start and ending times of youth room confinement. It should be noted the facility recently implemented room confinement protocol calls on January 28, 2025. (1) Room confinement shall not be used before other, Article 5 section 1354.3 Room Confinement less restrictive, options have been attempted and (1) exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Article 5 section 1354.3 Room Confinement purposes of punishment, coercion, convenience, or (2) ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Article 5 section 1354.3 Room Confinement that it compromises the mental and physical health of (3) ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Article 5 section 1354.3 Room Confinement confinement. After the youth has been held in room (4) confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: Article 5 section 1354.3 Room Confinement (1) Return the youth to general population. ☒ ☐ ☐ (4a) Article 5 section 1354.3 Room Confinement (2) Consult with mental health or medical staff. ☒ ☐ ☐ (4a) (3) Develop an individualized plan that includes the Article 5 section 1354.3 Room Confinement goals and objectives to be met in order to reintegrate (4c) ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Article 5 section 1354.3 Room Confinement four hours, staff shall do each of the following: (5a) (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Article 5 section 1354.3 Room Confinement the goals and objectives to be met in order to (5b) ☒ ☐ ☐ integrate the youth to general population. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 18 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (C) Obtain documented authorization by the Article 5 section 1354.3 Room Confinement facility superintendent or his or her designee (5c) ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Article 5 section 1354.3 Room Confinement single-person rooms or cells for the housing of youth (6) in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Article 5 section 1354.3 Room Confinement court holding facilities or adult facilities. ☒ ☐ ☐ (11) (7) Nothing in this section shall be construed to Article 5 section 1354.3 Room Confinement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Article 5 section 1354.3 Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Article 5 section 1354.3 Room Confinement placed in a locked cell or sleeping room to treat and (9) protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Article 5 section 1355 The facility administrator shall develop and implement Reviewed ten (10) Youth Institutional written policies and procedures for assessment and ☒ ☐ ☐ Assessment Case plans from the YSC JH case planning. facility. Review of documentation provided revealed compliance with this regulation. (a) Assessment: Article 5 section 1355.1 Assessment (a, b, c, The assessment is based on information collected d) during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Article 5 Section 1355.2 Institutional Case (1) A case plan shall be developed for each youth Plan held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Article 5 Section 1355.2 (a) Institutional Case limited to, written documentation that provides: Plan (A) objectives and time frame for the resolution of ☒ ☐ ☐ problems identified in the assessment; 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 19 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (B) a plan for meeting the objectives that includes Article 5 Section 1355.2 (b) Institutional Case a description of program resources needed and Plan individuals responsible for assuring that the plan is implemented; During the inspection process, we provided ☒ ☐ ☐ technical assistance with regards to youth goals and objectives being individualized for each youth criminogenic needs. (3) periodic evaluation of progress towards meeting Article 5 Section 1355.2 Institutional Case the objectives, including periodic review and Plan (c) discussion of the plan with the youth; ☒ ☐ ☐ It should be noted periodic reviews of youth case plans are conducted every 60 days. (4) a transition plan, the contents of which shall be Article 5 Section 1355.2 (d) Institutional Case subject to existing resources, shall be developed for Plan post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the Article 5 Section 1355.2 (e) Institutional Case plan, including the transition plan, shall be developed Plan with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Article 5 Section 1356 The facility administrator shall develop and implement Reviewed ten (10) youth Counseling and written policies and procedures ensuring the availability of appropriate counseling and casework services for all ☒ ☐ ☐ Casework packets from YSC JH. Review of youth. Policies and procedures shall ensure: documentation provided revealed compliance (a) youth will receive assistance with needs or concerns with this regulation. that may arise; (b) youth will receive assistance in requesting contact Article 5 Section 1356.1 Request and with parents, other supportive adults, attorney, clergy, Referrals ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Article 5 Section 1356.1 Request and to meet the youth’s needs. Referrals ☒ ☐ ☐ 1357 USE OF FORCE Article 5 Section 1357 The facility administrator, in cooperation with the We reviewed six (6) hands-on use of force responsible physician, shall develop and implement written policies and procedures for the use of force, reports from the YSC JH facility. Review of which may include chemical agents. Force shall never policy and procedure and documentation be applied as punishment, discipline, retaliation or revealed compliance with this regulation. It ☒ ☐ ☐ treatment. should be noted each report reviewed (a) At a minimum, each facility shall develop policies and contained staff efforts to de-escalate the procedures which: incident and command calls given to the youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Article 5 Section 1357 reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Article 5 Section 1357.10 Training both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Article 5 Section 1357.10 Training expressly prohibited by the facility. ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 20 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) describe the requirements of staff to report any Article 5 Section 1357 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Article 5 Section 1357.5 Reporting the Use of includes time period and procedure for documenting Force and reporting the use of force, including reporting requirements of management and line staff and It should be noted a considerable amount procedures for reviewing and tracking use of force technical assistance was provided to incidents by supervisory and or management staff, Administrative staff and Supervising staff which include procedures for debriefing a particular regarding consistencies with inclusion of all incident with staff and/or youth for the purposes of details associated with the documentation of a ☒ ☐ ☐ training as well as mitigating the effects of trauma that use of force incident report. may have been experienced by staff and /or the youth involved. We suggested the facility to consider report writing trainings for all supervision staff. We also suggested the facility to implement a more formal debriefing process for reviewing use of force incidents. (6) Include an administrative review and a system for Article 5 Section 1357.9 Use of Force Review investigating unreasonable use of force. ☒ ☐ ☐ (7) define the role, notification, and follow-up Article 5 Section 1357. 6 Institution Services procedures required after use of force incidents for Manager/Officer of the Day Responsibility (g) medical, mental health staff and parents or legal guardians. Review of use of force incidents ☒ ☐ ☐ documentation revealed compliance with this regulation. Notification to parents/guardians, medical, and behavioral health staff are documented within the staff incident reports. (8) describe the limitations of use of force on pregnant Article 5 Section 1357 youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Use of Chemical agents is prohibited at the option shall include policies and procedures that: YSC facility. (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☐ ☐ ☒ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☐ ☐ ☒ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☐ ☐ ☒ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents involving chemical agents for medical, mental health ☐ ☐ ☒ staff and parents or legal guardians. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 21 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☐ ☐ ☒ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training in use of force and chemical agents when appropriate that address: ☐ ☐ ☒ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. ☐ ☐ ☒ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☐ ☐ ☒ (4) instruction on the Constitutional Limitations of Use of Force. ☐ ☐ ☒ (5) physical training force options that may require the use of perishable skills. ☐ ☐ ☒ (6) timelines the facility uses to define regular training. ☐ ☐ ☒ 1358 USE OF PHYSICAL RESTRAINTS Article 5 Section 1358 The facility administrator, in cooperation with the Review of documentation provided and policy responsible physician and mental health director, shall and procedure manuals revealed compliance develop and implement written policies and procedures with this regulation. for the use of restraint devices. Restraint devices include ☒ ☐ ☐ any devices which immobilize a youth's extremities It should be noted handcuffs or mechanical and/or prevent the youth from being ambulatory. restraints are only used for transportation or movement within the facility. Physical restraints may be used only for those youth who Article 5 Section 1358 present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of Handcuffs or mechanical restraints are only property, or reveals the intent to cause self-inflicted used for transportation or movement within the physical harm. Physical restraints should be utilized only ☒ ☐ ☐ facility. when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. Plastic cuffs will be used only in unusual situations where handcuffs are not available. In no case shall restraints be used as punishment or Article 5 Section 1358 discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other Interviews with youth and staff revealed fixture, including a restraint chair, or through affixing of compliance with this regulation. hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Article 5 Section 1358 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 22 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall be placed in restraints only with the approval Article 5 Section 1358 of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Article 5 Section 1358 (5) retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Article 5 Section 1358 (7) possible, but in no case longer than four hours from the time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Article 5 Section 1358 (8) to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Article 5 Section 1358 (9a) procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate Article 5 Section 1358 (9b) certain restraint devices and/or techniques. ☒ ☐ ☐ (c) acceptable restraint devices. Article 5 Section 1358 (9c) ☒ ☐ ☐ (d) signs or symptoms which should result in immediate Article 5 Section 1358 (9d) medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Article 5 Section 1358 (9e) equipment. ☒ ☐ ☐ (f) protective housing of restrained youth. While in Article 5 Section 1358 (9f) restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Article 5 Section 1358 (9g) ☒ ☐ ☐ (h) exercising of extremities. Article 5 Section 1358 (9h) ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR Article 5 Section 1358.5 5B MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. Review of documentation provided and policy and procedure manuals revealed compliance The Facility Administrator, in cooperation with the with this regulation. responsible physician and behavioral/mental health director, shall develop and implement written policies ☒ ☐ ☐ All permanent and core trained youth and procedures for the use of restraint devices when the supervision staff are approved to use purpose is for movement or transportation within the restraints within the facility. facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Article 5 Section 1358.5 restraints must be documented. ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 23 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) an individual assessment of the need to apply Article 5 Section 1358.5 restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Article 5 Section 1358.5 with a clearly defined expectation that restraint devices shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Article 5 Section 1358.5.1 Pregnant Youth accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Article 5 Section 1359 (a) The facility administrator, and where applicable, in Compliance with this regulation is based solely cooperation with the responsible physician, shall on the review of the facility policy and develop and implement written policies and procedures procedure manual as the safety room has yet governing the use of safety rooms, as described in Title to be utilized this inspection cycle. Review of 24, Part 2, Section 1230.1.13. The room shall be used the policy and procedure manual revealed to hold only those youth who present an immediate ☒ ☐ ☐ compliance with this regulation. danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Article 5 Section 1359 nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; (2) provide for approval of the facility manager, or Article 5 Section 1359 designee, before a youth is placed into a safety room; ☒ ☐ ☐ (3) provide for continuous direct visual supervision Article 5 Section 1359 and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☒ ☐ ☐ recorded; (4) provide that the youth shall be evaluated by the Article 5 Section 1359 facility manager, or designee, every four hours; ☒ ☐ ☐ (5) provide for immediate medical assessment, Article 5 Section 1359 where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason for Article 5 Section 1359 placement, including attempts to use less restrictive means of control, and decisions to continue and end ☒ ☐ ☐ placement. (b) The placement of a youth in the safety room shall be Article 5 Section 1359 accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Article 5 Section 1359 punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 24 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) safety room shall not be used to the extent that it Article 5 Section 1359 compromises the mental and physical health of the ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety Article 5 Section 1359 room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☒ ☐ ☐ the following: (1) return the youth to general population. Article 5 Section 1359 ☒ ☐ ☐ (2) consult with mental health or medical staff, Article 5 Section 1359 ☒ ☐ ☐ (3) develop an individualized plan that includes the Article 5 Section 1359 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended Article 5 Section 1359 beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Article 5 Section 1360 The facility administrator shall develop and implement We reviewed the search/strip search logs for written policies and procedures governing the search of January and February 2025 at the YSC JH. youth, the facility, and visitors. Review of policy and procedure and review of Policies and procedures shall provide that: documentation provided revealed compliance ☒ ☐ ☐ with this regulation. However, technical assistance was provided regarding having articulable facts and reasonable suspicion to strip search each youth prior to conducting a strip search. (a) Searches shall be conducted to ensure the safety Article 5 Section 1360.9 Training and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Article 5 Section 1360.9 Training preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Article 5 Section 1360.2 Strip Searches searches shall comply with Penal Code Section 4030. ☒ ☐ ☐ (d) Physical body cavity searches shall only be Article 5 Section 1360.3 Physical Body Cavity conducted by a medical professional. ☒ ☐ ☐ Search 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 25 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Any youth held after a detention hearing shall only be Article 5 Section 1360.2 Strip Search strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and Based on a pattern and practice of the articulable facts to believe that youth is concealing searches we reviewed between January 1, contraband. The reasonable suspicion shall be 2025 through March 3, 2025, the facility has documented. overall met the requirements of this section and is in compliance. However, we identified a strip search involving multiple youths in February 2025 where, although there was reasonable suspicion to conduct a search for contraband, reasonable suspicion was not documented for each individual that was ☒ ☐ ☐ searched. We recommended that facility leadership take steps to ensure that staff articulate and document reasonable suspicion for each youth subjected to strip search. Following the inspection, we were notified that the facility has ordered a body scanner to assist with detecting contraband and that all staff will be trained on policy and practice related to strip searches. Please send verification that training has been provided once it is complete. We will continue to review this issue in upcoming inspections. (f) Searches of transgender and intersex youth shall Article 5 Section 1360.5 Transgender comply with Section 1352.5. ☒ ☐ ☐ Searches (g) Cross-gender pat-down searches and strip searches Article 5 Section 1360.5 Transgender are prohibited except in exigent circumstances or when Searches conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Article 5 Section 1361 The facility administrator shall develop and implement We reviewed the grievance logs from January written policies and procedures whereby any youth may and February 2025 at YSC JH. In all, we appeal and have resolved grievances relating to any reviewed thirty-five (35) youth grievance condition of confinement, including but not limited to forms. Review of policy and procedure and health care services, classification decisions, program ☒ ☐ ☐ review of documentation provided revealed participation, telephone, mail or visiting procedures, compliance with this regulation. food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Article 5 Section 1361 (1) grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Article 5 Section 1361 (8) the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Article 5 Section 1361 (2) staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Article 5 Section 1361 (5) grievances within three (3) business days, grievances that relate to health and safety issues must be It should be noted all grievances reviewed had ☒ ☐ ☐ addressed immediately; initial responses completed prior to three (3) business days. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 26 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) The youth may elect to be present to explain Article 5 Section 1361 his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by Article 5 Section 1361 the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Article 5 Section 1361 which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Article 5 Section 1361 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Article 5 Section 1361.3 Timely Resolution of business days unless circumstances dictate a longer Grievance time frame. The youth shall be notified of any delay; and, ☒ ☐ ☐ It should be noted all grievances reviewed were resolved within ten (10) business days of the grievance being submitted. (h) the policy shall provide multiple internal and external Article 5 Section 1361 methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Whether or not associated with a grievance, concerns of Article 5 Section 1361 parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Article 5 section 1362 A written report of all incidents which result in physical We review several YSC JH incident reports harm, use of force, serious threat of physical harm, or which revealed compliance with this death of an employee, youth or other person(s) shall be regulation. maintained. Such written record shall be prepared by the ☒ ☐ ☐ staff and submitted to the facility manager by the end of However, we suggested the facility to consider the shift, unless additional time is necessary and report writing trainings for all supervision staff. authorized by the facility manager or designee. We also suggested report reviewing for all Institution Services Manager. 1363 USE OF REASONABLE FORCE TO COLLECT Article 5 section 1362 DNA SPECIMENS, SAMPLES, IMPRESSIONS Force will not be used in the collection of (a) Pursuant to Penal Code Section 298.1 authorized samples except as authorized by court order. law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force The OD Supervisor will review and approve to collect blood specimens, saliva samples, and thumb any use of force. The Supervisor shall be or palm print impressions from individuals who are present to supervise and document the use of required to provide such samples, specimens or ☒ ☐ ☐ force. impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. Force has not been utilized to obtain any type (1) For the purpose of this section, the “use of of samples this inspection cycle. reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Article 5 section 1362 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 27 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The force shall not be used without the prior written Article 5 section 1362 authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Article 5 section 1362 extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☒ ☐ ☐ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM The San Mateo County Office of Education (SMOE) Court and Community School (a) School Programs Program provides a student-centered, The County Board of Education shall provide for the standards-based curriculum. SMOE engages administration and operation of juvenile court schools in in a partnership with the College of San Mateo conjunction with the Chief Probation Officer, or designee through Project Change, which provides pursuant to applicable State laws. The school and facility students with unique opportunities to develop administrators shall develop and implement written policy college and career readiness skills, complete and procedures to ensure communication and California’s High School requirements for coordination between educators and probation staff. Graduation, and pursue college-level courses Culturally responsive and trauma-informed approaches for college credit. should be applied when providing instruction. Education staff should collaborate with the facility administrator to We interviewed school staff, probation staff, use technology to facilitate learning and ensure safe youth, and reviewed school daily schedules technology practices. The facility administrator shall ☒ ☐ ☐ which revealed compliance with this request an annual review of each required element of the regulation. program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and It should be noted the Annual Education corrective action needed to achieve compliance with this review was completed on October 25,2024 by section. Such a review, when conducted, cannot be Dr. Jennifer I. Gonzales Senior Director, delegated to the principal or any other staff of any juvenile Alternative Education, Santa Cruz County court school site. The Superintendent of Schools shall Office of Education. conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Article 6 section 1370 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Article 6 section 1370 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 28 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) The course of study shall comply with the State Article 6 section 1370 Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Article 6 section 1370 Equivalency Test as approved by the California Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary Article 6 section 1370 education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Article 6 section 1370 Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Article 6 section 1370 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Article 6 section 1370 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Article 6 section 1370 of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Article 6 section 1370 (1) Positive behavior management will be implemented to reduce the need for disciplinary action The education program is integrated into the in the school setting and be integrated into the facility's juvenile facilities’ overall positive behavioral overall behavioral management plan and security ☒ ☐ ☐ management plan and security program. Any system. violations committed while participating in the education program will be handled under the Youth Discipline Policy. (2) School staff shall be advised of administrative Article 6 section 1370 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Article 6 section 1370 Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Article 6 section 1370 education staff will develop policies and procedures that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 29 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Provisions for Special Populations Article 6 section 1370 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Article 6 section 1370 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Article 6 section 1370 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Article 6 section 1370 ☒ ☐ ☐ (B) Home Language Survey and the results of the Article 6 section 1370 State Test used for English language proficiency; ☒ ☐ ☐ (C) Needs and services of special populations as Article 6 section 1370 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Article 6 section 1370 ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Article 6 section 1370 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Article 6 section 1370 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Article 6 section 1370 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Article 6 section 1370 (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Article 6 section 1370 provide appropriate credit (full or partial) for course work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 30 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) Transition and Re-Entry Planning Article 6 section 1370 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Article 6 section 1370 (1) The school and facility administrator should, whenever possible, collaborate with local post- It should be noted that, at the time of the secondary education providers to facilitate access to inspection, YSC had seven (7) youth enrolled ☒ ☐ ☐ educational and vocational opportunities for youth that in the College of San Mateo. considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Article 6 Section 1371 6B The facility administrator shall develop and implement Review of policy and procedures and daily written policies and procedures for programs, recreation, schedule revealed compliance with this and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. regulation. Documentation of youth’s programs, recreation, and exercise is ☒ ☐ ☐ documented within the youth program sheets. We reviewed the months of January and February 2025 from the YSC JH facility, which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Article 6 Section 1371 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Article 6 Section 1371 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Article 6 Section 1371 be posted in the living units. It should be noted, during the inspection facility ☒ ☐ ☐ walkthrough, the youth daily schedule was observed posted within the living unit. There will be a written annual review of the programs, Article 6 Section 1371 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and Programs Annual Review completed by ☒ ☐ ☐ relevant to the population. Superintendent Sanam Aram on February 25, 2025. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 31 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the Article 6 Section 1371 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, YSC youth all participate in programming evidence-based, best practice interventions that are which focuses on trauma-focused, cognitive, culturally relevant and linguistically appropriate, or pro- evidence-based, best practice interventions social interventions and activities designed to reduce that are culturally relevant and linguistically recidivism. These programs should be based on the appropriate, or prosocial interventions and youth’s individual needs as required by Sections 1355 activities designed to reduce recidivism. and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Review of daily program schedules and Office of Education and can be administered by county interviews with the staff and youth revealed partners such as mental health agencies, community compliance with this regulation. based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Article 6 Section 1371 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Review of daily program schedules and ☒ ☐ ☐ entertainment. Activities shall be supervised and include interviews with the staff and youth revealed orientation and may include coaching of youth. compliance with this regulation. (c) Exercise. All youth shall be provided with the Article 6 Section 1371 opportunity for at least one hour of large muscle activity each day. Review of daily program schedules and ☒ ☐ ☐ interviews with the staff and youth revealed compliance with this regulation. The administrator/manager may suspend, for a period not Article 6 Section 1371 to exceed 24 hours, access to recreation and programs. The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Article 6 Section 1372 The facility administrator shall provide access to religious Review of daily schedule revealed youth can services and/or religious counseling at least once each participate in alternative programming during week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Article 6 Section 1372.2 ☒ ☐ ☐ (b) availability of clergy; and, Article 6 Section 1372.1 ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 32 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Article 6 Section 1372.5 (c) availability of religious diets. ☒ ☐ ☐ 1373 WORK PROGRAM Article 6 section 1373 The facility administrator shall develop policies and Review of policy and procedure revealed procedures regarding the fair and consistent assignment compliance with this regulation. Although the of youth to work programs. Work assigned to a youth shall ☐ ☐ ☒ facility has policies and procedures regarding be meaningful, constructive and related to vocational work programs, the facility is currently not training or increasing a youth's sense of responsibility. operating any work programs for youth. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Article 6 Section 1374 The facility administrator shall develop and implement We reviewed the YSC JH visiting logs for written policies and procedures for visiting, that include January and February 2025. Review of logs provisions for special visits. Youth shall be allowed to and review policy and procedures revealed receive visits by parents, guardians or persons standing compliance with this regulation. in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Article 6 Section 1374 the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Article 6 Section 1374 per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Provisions for special visits, in addition to the two-hour Article 6 Section 1374 minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Article 6 Section 1374 alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to youth but not as a replacement to in-person visits. 1375 CORRESPONDENCE Article 6 Section 1375 The facility administrator shall develop and implement Staff and youth interviewed as well as review written policies and procedures for correspondence which ☒ ☐ ☐ of policy and procedures revealed compliance provide that: with this regulation. (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Article 6 Section 1375 ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 33 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) youth may correspond confidentially with state and Article 6 Section 1375 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Article 6 Section 1375 in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Article 6 section 1376 7B The administrator of each juvenile facility shall develop Staff and youth interviewed as well as review and implement written policies and procedures to provide ☒ ☐ ☐ of policy and procedures revealed compliance youth with access to telephone communications. with this regulation. 1377 ACCESS TO LEGAL SERVICES Article 6 section 1377 The facility administrator shall develop written procedures Staff and youth interviewed as well as review to ensure the right of youth to have access to the courts of policy and procedures revealed compliance and legal services. Such access shall include: ☒ ☐ ☐ with this regulation. (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; Article 6 section 1377.2 (b) provision for confidential consultation with attorneys; Article 6 section 1377.1 and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Article 6 section 1377.4 cost-free telephone access as appropriate. ☒ ☐ ☐ 1390 DISCIPLINE Article 7 Section 1390 The facility administrator shall develop and implement Review of policy and procedures and written policies and procedures for the discipline of youth documentation revealed compliance with this that shall promote acceptable behavior; including the use regulation. of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Article 7 Section 1390 (a) ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Article 7 Section 1390 (b) personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Article 7 Section 1390 (c) ☒ ☐ ☐ (d) contact with parent or attorney; Article 7 Section 1390 (d) ☒ ☐ ☐ (e) exercise; Article 7 Section 1390 (e) ☒ ☐ ☐ (f) medical services and counseling; Article 7 Section 1390 (f) ☒ ☐ ☐ (g) religious services; Article 7 Section 1390 (g) ☒ ☐ ☐ (h) clean and sanitary living conditions; Article 7 Section 1390 (h) ☒ ☐ ☐ (i) the right to send and receive mail; Article 7 Section 1390 (i) ☒ ☐ ☐ (j) education; and, Article 7 Section 1390 (j) ☒ ☐ ☐ (k) rehabilitative programming. Article 7 Section 1390 (k) ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 34 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall establish rules of conduct Article 7 Section 1390 and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Article 7 Section 1391 The facility administrator shall develop and implement We reviewed ten (10) Due Process Tickets written policies and procedures for the administration of ☒ ☐ ☐ from YSC JH. Review of policy and discipline which shall include, but not be limited to: procedures and documentation revealed (a) designation of personnel authorized to impose compliance with this regulation. discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; Article 7 Section 1391 ☒ ☐ ☐ (c) definition of major and minor rule violations and their Article 7 Section 1391 consequences, and due process requirements; ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior Article 7 Section 1391 interventions; ☒ ☐ ☐ (e) minor rule violations may be handled informally by Article 7 Section 1391 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Article 7 Section 1391 be documented and require the following: (1) written notice of violation prior to a hearing; We reviewed ten (10) Due Process Tickets ☒ ☐ ☐ from YSC JH. Review of policy and procedures and documentation revealed compliance with this regulation. (2) accommodations provided to youth with Article 7 Section 1391 disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Article 7 Section 1391 incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Article 7 Section 1391 evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Article 7 Section 1391 hearing process; ☒ ☐ ☐ (6) provision for administrative review. Article 7 Section 1391 ☒ ☐ ☐ (g) violations that result in a removal from camp or Article 7 Section 1391 commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Article 10 Section 1410 DISEASES. Review of policy and procedure revealed The health administrator/responsible physician, in compliance with this regulation. cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; Article 10 Section 1410 ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 35 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Identification of relevant symptoms; Article 10 Section 1410 ☒ ☐ ☐ (c) Referral for medical evaluation; Article 10 Section 1410 ☒ ☐ ☐ (d) Treatment responsibilities during detention; Article 10 Section 1410 ☒ ☐ ☐ (e) Coordination with public and private community- Article 10 Section 1410 based resources for follow-up treatment; ☒ ☐ ☐ (f) Applicable reporting requirements; and, Article 10 Section 1410 ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. Article 10 Section 1410 ☒ ☐ ☐ The policies and procedures shall be updated as Article 10 Section 1410 necessary to reflect communicable disease priorities identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Article 10 Section 1433 The health administrator, in cooperation with the facility All youth Housing units have a medical lock administrator, shall develop policy and procedures to ☒ ☐ ☐ box in the dayroom. Youth fills out a medical establish a daily routine for youth to convey requests for service request form for medical or behavioral emergency and non-emergency medical, dental and health services. behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Article 10 Section 1480 The youth’s personal clothing, undergarments and Review of policy and procedure and interviews footwear may be substituted for the institutional clothing ☒ ☐ ☐ with staff and youth revealed compliance with and footwear specified in this regulation. The facility has this regulation. the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Article 10 Section 1480 laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing Article 10 Section 1480 for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; (2) Outer garments; Article 10 Section 1480 ☒ ☐ ☐ (3) New non-disposable underwear which shall Article 10 Section 1480 remain with the youth throughout their stay, and; ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and Article 10 Section 1480 free of stains, including tee shirts and bras. ☒ ☐ ☐ (c) Clothing is laundered at the temperature required by Article 10 Section 1480 local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Article 10 Section 1480 ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Article 10 Section 1482 The facility administrator shall develop and implement Review of policy and procedure and interviews written policies and site-specific procedures for the with staff and youth revealed compliance with cleaning and scheduled exchange of clothing. Unless this regulation and youth are receiving their work, climatic conditions, or illness necessitates more ☒ ☐ ☐ own underwear back at clothing exchange. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 36 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1484 CONTROL OF VERMIN IN YOUTH’S Article 10 Section 1484 PERSONAL CLOTHING Review of policy and procedure revealed There shall be written policies and site-specific compliance with this regulation. procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Article 10 Section 1485 There shall be written policies and site-specific Review of policy and procedure and interviews procedures developed and implemented by the facility with staff and youth revealed compliance with administrator for the availability of personal hygiene ☒ ☐ ☐ this regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Article 10 Section 1485 ☒ ☐ ☐ (b) Toothpaste; Article 10 Section 1485 ☒ ☐ ☐ (c) Soap; Article 10 Section 1485 ☒ ☐ ☐ (d) Comb; Article 10 Section 1485 ☒ ☐ ☐ (e) Shaving implements; Article 10 Section 1485 ☒ ☐ ☐ (f) Deodorant; Article 10 Section 1485 ☒ ☐ ☐ (g) Lotion; Article 10 Section 1485 ☒ ☐ ☐ (h) Shampoo; and, Article 10 Section 1485 ☒ ☐ ☐ (i) Post-shower conditioning hair products. Article 10 Section 1485 ☒ ☐ ☐ Youth shall not be required to share any personal care Article 10 Section 1485 items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Article 10 Section 1486 There shall be written policies and site specific Review of policy and procedure and interviews procedures developed and implemented by the facility with staff and youth revealed compliance with administrator for showering/bathing and brushing of ☒ ☐ ☐ this regulation. teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 37 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1487 SHAVING Article 10 Section 1487 Youth shall have access to a razor daily, unless their Review of policy and procedure and interviews appearance must be maintained for reasons of with staff and youth revealed compliance with identification in Court. All youth shall have equal ☒ ☐ ☐ this regulation. It should be noted YSC youth opportunity to shave face and body hair. The facility are afforded an opportunity to shave daily. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Article 10 Section 1488 Hair care services shall be available in all juvenile Review of policy and procedure and interviews facilities. Youth shall receive hair care services monthly. with staff and youth revealed compliance with Equipment shall be cleaned and disinfected after each this regulation. haircut or procedure, by a method approved by the State ☒ ☐ ☐ Board of Barbering and Cosmetology. It should be noted the facility has a contract with FadeOclock barbers and braiders who provides haircare services twice a month for all youth. 1500 STANDARD BEDDING AND LINEN ISSUE Article 11 Section 1500 Clean laundered, suitable bedding and linens, in good Review of policy and procedure and interviews repair, shall be provided for each youth entering a living ☒ ☐ ☐ with staff and youth revealed compliance with area who is expected to remain overnight, shall include, this regulation. but not be limited to: (a) One mattress or mattress-pillow combination which Article 11 Section 1500 meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Article 11 Section 1500 (a) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Article 11 Section 1500 ☒ ☐ ☐ (d) One towel; and, Article 11 Section 1500 ☒ ☐ ☐ Article 11 Section 1500 It should be noted that, on multiple occasions (e) One blanket or more, up on request ☒ ☐ ☐ this inspection cycle, the youth have been provided extra blankets due to the Units being cold. 1501 BEDDING LINEN EXCHANGE Article 11 Section 1501 The facility administrator shall develop and implement Review of policy and procedure and interviews site specific written policies and procedures for the with staff and youth revealed compliance with scheduled exchange of laundered bedding and linen ☒ ☐ ☐ this regulation. issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once Article 11 Section 1501 a month. ☒ ☐ ☐ 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 38 of 40 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1510 FACILITY SANITATION, SAFETY AND Article 11 Section 1510 MAINTENANCE Review of policy and procedure revealed The facility administrator shall develop and implement compliance with this regulation. written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 39 of 40 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through 21. ☒ ☐ ☐ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7550 San Mateo Youth Service Center JH CI PRO 25-26 Page 40 of 40 A453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7550+7554 FACILITY: San Mateo Youth Service Center (YSC) TYPE: JH RC: 155 SYTF 30 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: March 6, 2025 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Intake Pre- Interview 2001 1 (0) (0) 9.4 x 9.7 x 9 receiving 75 square feet Note: This room is not rated. This room is for arresting officers to complete forms and/or reports. Seating is provided by the 7.8-foot bench located in the sallyport entrance. Holding 1 Holding 2001 1 5 5 13.2 x 9.7 x 9 1 1 1 115 square feet Note: 7.5-foot bench limits capacity. Holding 2 Holding 2001 1 4 4 8.4 x 9.3 x 9 1 1 1 70 square feet Note: 6.5-foot bench limits capacity. Holding 3,4 Holding 2001 2 4 4 7.5 x 9.8 x 9 1 1 1 68 square feet Note: 6.5-foot bench limits capacity. Transport Holding 2001 1 21 21 24.8 x 13 x 9 Staging 322 square feet Note: 32-foot bench. Fixtures are accessible in the intake area. Safety Safety 2001 1 1 1 7.8 x 8.6 x 8.5 1 67 square feet Note: Safety room has a floor toilet. Forest Unit 1 Single 2001 5 1 1 5 10.4 x 7.3 x 9 1 1 1 Double 2001 2 2 2 4 12.4 x 9.3 x 9 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7550 7554 San Mateo YSC JH SYTF CI LASE 25-26 - 1 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Dayroom 2001 1 1750 square feet 2 2 Note: Tables and seating for 16. Dorm 2009 1 6 6 6 19 x 17 x 9 Safety 1 1 1 10.2 x 6.8 x 9 1 Note: At the time of the inspection, Unit 1 was unoccupied. Unit 2 Single 2001 20 1 1 20 10.4 x 7.3 x 9 1 1 1 Dayroom 2001 1 3806 square feet 1 1 1 4 Note: Tables and seating for 22. Class 2001 1 25 x 15.9 Rec 2001 1 1620 square feet Yard Note: At the time of the inspection, Unit 2 housed male detention youth. Unit 3 Single 2001 9 1 1 9 10.4 x 7.3 x 9 1 1 1 Single 2001 1 1 1 1 13.5 x 7.3 x 9 1 1 1 1 Handicap room Dayroom 2001 3775 square feet 1 1 2 6 Note: Tables and seating for 30. Class 2001 16.6 x 16.2 Rec 2001 2288 square feet Yard Note: At the time of the inspection, Unit 3 housed male and female detention youth. Pine Unit 4 Single 2001 9 1 1 9 10.4 x 7.3 x 9 1 1 1 Single 2001 1 1 1 1 16 x 7.3 x 9 1 1 1 1 Handicap room Double 2001 10 2 2 20 12.4 x 9.3 x 9 1 1 1 Safety 2001 1 1 1 10.2 x 6.8 x 9 1 Dayroom 2001 1 5175 square feet 1 1 2 6 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7550 7554 San Mateo YSC JH SYTF CI LASE 25-26 - 2 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Note: Tables and seating for 32. Class 2001 1 35.5 x 22.7 Rec 2001 1 2200 square feet Yard Note: At the time of the inspection, Pine Unit 4 housed male SYTF youth. Unit 5 Single 2001 1 1 1 1 10.4 x 7.3 x 9 1 1 1 1 Single 2001 1 1 1 1 16 x 7.3 x 9 1 1 1 1 Handicap room Double 2001 14 2 2 28 12.4 x 10.3 x 9 1 1 1 1 Dayroom 2001 1 5175 square feet 1 1 2 6 Note: Tables and seating for 32. Class 2001 1 32.7 x 16 Rec 2001 1 2200 square feet Yard Elm Unit 6 Single 2001 9 1 1 9 10.4 x 7.3 x 9 1 1 1 Single 2001 1 1 1 1 10.4 x 9.5 1 1 1 Handicap room Single 2001 10 2 2 20 12.4 x 9.3 x 9 1 1 1 Dayroom 2001 1 4500 square feet 1 1 2 6 Note: Tables and seating for 32. Class 2001 1 33 x 16 1 1 1 Rec 2001 1760 square feet 1 1 1 Yard Elm Unit 7 Single 2001 9 1 1 9 10.4 x 7.3 x 9 1 1 1 Single 2001 1 1 1 1 10.4 x 9.5 1 1 1 1 Double 2001 10 2 2 20 12.4 x 9.3 x 9 1 1 1 Dayroom 2001 1 4500 square feet 1 1 2 6 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7550 7554 San Mateo YSC JH SYTF CI LASE 25-26 - 3 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Note: Tables and seating for 32. Class 2001 1 33 x 16 Rec 2001 1 1760 square feet Yard Court Holding 236/237 Holding 2001 2 3 6 10.5 x 8 x 9 1 1 1 Note: Juvenile holding rooms. 235 Holding 2001 1 3 3 10.5 x 8 x 9 1 1 1 Note: Utilized as an adult holding cell or juvenile holding room. Note: Youth not considered a security risk can sit in the large open area in the center of the court holding area. Interview rooms and a youth restroom are available. Theater seating is used. Building 4 Gym 2001 1 90 x 62 Class 2001 6 38.75 x 18.1 Class 2001 1 20.5 x 38.75 Computer classroom Class 2001 1 31 x 15.9 Special Education Classroom Class 2001 1 25.5 x 38.75 Resource room/Library Class 2001 1 32.2 x 35.5 Vocational room Yard 2001 1 Over 61,650 sq. Outdoor recreation ft Note: Oval shape with running track at the perimeter. The yard is artificial turf. Dining 2001 1 3312.5 square feet *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7550 7554 San Mateo YSC JH SYTF CI LASE 25-26 - 4 - J460 LAS JUV-05.dot (rev.12/2022) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7550+7554 FACILITY NAME: San Mateo Youth Services Center (YSC) FACILITY TYPE: JH + SYTF 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): ☐ ☒ ☒ ☐ ☐ ☐ FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: March 6, 2025 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. Physical walkthrough of the facility revealed compliance with this regulation. In each juvenile hall, space used for the reception of ☒ ☐ ☐ youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; ☒ ☐ ☐ Weapons lockers located within the Sallyport. 2. A secure room for the confinement of youth pending Physical walkthrough of the facility revealed admission to juvenile hall as specified in Section compliance with this regulation. 1230.1.2; In each juvenile hall, camp and ranch, space used ☒ ☐ ☐ for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; Access to showers is available within the ☒ ☐ ☐ intake unit. 4. A secure vault or storage space for youth, valuables; Youth are locked away in a designated secure ☒ ☐ ☐ area of the intake unit. 5. Telephone accessible to youth; and Access to a telephone is provided outside the ☒ ☐ ☐ holding rooms. 6. Access to hot and cold running water for staff use. ☒ ☐ ☐ Staff have access to running water. 1230.1.2 Locked holding room. Physical walkthrough of the facility revealed compliance with this regulation. A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area See Living Area Space Evaluation (LASE). ☒ ☐ ☐ per youth; 2. Provide no less than 45 square feet of floor space See LASE. ☒ ☐ ☐ and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as ☒ ☐ ☐ specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and Physical walkthrough of the facility revealed drinking fountain unless as specified in Section compliance with this regulation. 1230.2, unless a procedure is in effect to give the ☒ ☐ ☐ youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and ☒ ☐ ☐ 6. Have an outward swinging or lateral sliding door. ☒ ☐ ☐ 7550 7554 San Mateo YSC JH SYTF CI PHY 25-26 - 1 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Natural lighting is provided by skylights and windows in the dayroom and youth sleeping Outer-facing exterior windows where youth’s privacy is rooms. not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy ☒ ☐ ☐ sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors All corridors are a minimum of eight feet wide. ☒ ☐ ☐ Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. The Youth Service Center (YSC) is comprised of seven (7) housing units within three A living unit shall be a self-contained unit containing separate buildings. locked sleeping rooms, single and double occupancy sleeping rooms, or dormitories, dayroom space, toilet, ☒ ☐ ☐ Forest Building - three (3) housing units wash basins, drinking fountains and showers commensurate to the number of youth housed. Pine Building - two (2) housing units Elm Building - two (2) housing units A living unit shall not be divided in a way that hinders No housing unit exceeds 30. direct access, supervision, immediate intervention or ☒ ☐ ☐ other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Physical walkthrough of the facility revealed compliance with this regulation. Locked sleeping rooms shall be equipped with an ☒ ☐ ☐ individual or combination toilet, wash basin, mirror and All housing units sleeping rooms contain a drinking fountain. combination toilet, wash basin, mirror, and drinking fountain. Doors to locked sleeping rooms shall swing outward or All doors in each housing unit swing outward. ☒ ☐ ☐ slide laterally. 1230.1.7 Single occupancy sleeping rooms. Physical walkthrough of the facility revealed compliance with this regulation. Single occupancy sleeping rooms shall provide the ☒ ☐ ☐ following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, ☒ ☐ ☐ See LASE. 3. The door into this room shall swing outward or All doors in each housing unit swing outward. slide laterally and be provided with a view panel, a ☒ ☐ ☐ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 1230.1.8 Double occupancy sleeping rooms. Physical walkthrough of the facility revealed compliance with this regulation. Double occupancy sleeping rooms shall provide the ☒ ☐ ☐ following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a See LASE. ☒ ☐ ☐ minimum width of 7 feet; and, 7550 7554 San Mateo YSC JH SYTF CI PHY 25-26 - 2 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 3. The door into this room shall swing outward or All doors in each housing unit swing outward. slide laterally and be provided with a view panel, a ☒ ☐ ☐ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 1230.1.9 Dormitories Physical walkthrough of the facility revealed compliance with this regulation. Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per ☒ ☐ ☐ See LASE. youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; ☒ ☐ ☐ 3. Dormitories in juvenile halls shall be designed for ☒ ☐ ☐ no more than 30 youth; 4. Camps shall conform to Items 1 and 2. ☐ ☐ ☒ 1230.1.10 Dayrooms Physical walkthrough of the facility revealed compliance with this regulation. Dayrooms shall contain 35 square feet of floor area per ☒ ☐ ☐ youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, Access to toilets, wash basin, drinking drinking fountains and showers as specified in Section ☒ ☐ ☐ fountains, and showers is available in the 1230.2. dayrooms. 1230.1.11 Physical activity and recreation areas. Physical walkthrough of the facility revealed compliance with this regulation. Indoor/outdoor physical activity and recreation areas shall be designed as follows: See LASE. 1. Minimum indoor outdoor recreation space for ☒ ☐ ☐ facility capacity: 40 or less is 9,000 square feet; The drinking fountain is in the outdoor exercise 41-274 is 225 square feet per youth up to 61,650 area as required by Section 460A.2.3. square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like ☒ ☐ ☐ surface. 1.2 The required recreation area shall contain no ☒ ☐ ☐ single dimension less than 40 feet. 2. A portion of the dedicated space for physical Physical walkthrough of the facility revealed activity and recreation shall be out-of-doors and be compliance with this regulation. sufficient size and equipped in such a manner to allow ☒ ☐ ☐ compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be Physical walkthrough of the facility revealed provided to allow for evening activities and to provide ☒ ☐ ☐ compliance with this regulation. security. 4. Access must be provided to a toilet, wash basin A drinking fountain is located within the ☒ ☐ ☐ and drinking fountain as specified in Section 1230.2. recreation outdoor space. 7550 7554 San Mateo YSC JH SYTF CI PHY 25-26 - 3 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.12 Academic classrooms. Physical walkthrough of the facility revealed compliance with this regulation. There shall be a dedicated classroom space for every juvenile in every facility. ☒ ☐ ☐ Academic classrooms are located within Building four (4). Building 4 has a total of ten (10) classrooms. It should be noted one (1) classroom is located within each housing unit. The primary purpose for the academic classroom shall ☒ ☐ ☐ be for education. Each academic classroom shall contain a minimum of See LASE. 160 square feet of floor space for the teacher’s desk ☒ ☐ ☐ and work area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each Physical walkthrough of the facility revealed classroom to allow for immediate response to ☒ ☐ ☐ compliance with this regulation. emergencies. The classroom shall be designed for a maximum of 20 See LASE. ☒ ☐ ☐ minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small ☒ ☐ ☐ group educational purposes. 1230.1.13 Safety room. Physical walkthrough of the facility revealed compliance with this regulation. A safety room shall: ☒ ☐ ☐ 1. Contain a minimum of 48 square feet of floor area See LASE. and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; ☒ ☐ ☐ 3. Be padded as specified in Section 1230.2.7; ☒ ☐ ☐ 4. Provide one or more vertical view panels See LASE. constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 ☒ ☐ ☐ inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified ☒ ☐ ☐ in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting Physical walkthrough of the facility revealed solid waste, mounted flush with the floor, the controls ☒ ☐ ☐ compliance with this regulation. for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the ☒ ☐ ☐ room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; ☒ ☐ ☐ and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches ☒ ☐ ☐ and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. Physical walkthrough of the facility revealed compliance with this regulation. ☒ ☐ ☐ There must be a minimum of one suitably equipped medical examination room in every juvenile facility. 7550 7554 San Mateo YSC JH SYTF CI PHY 25-26 - 4 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS Medical examination rooms shall provide the following: The facility has a Medical Unit which complies with this regulation. 1. Space for carrying out routine medical ☒ ☐ ☐ examinations and emergency care and used for no other purpose; 2. Privacy for youth; ☒ ☐ ☐ 3. Lockable storage space for medical supplies; ☒ ☐ ☐ 4. Not less than 144 square feet of floor space with See LASE. ☒ ☐ ☐ no single dimension less than 7 feet; 5. Hot and cold running water; ☒ ☐ ☐ 6. Smooth, nonporous, washable surface; ☒ ☐ ☐ 7. A medical exam table; and, ☒ ☐ ☐ 8. Adequate lighting. ☒ ☐ ☐ 1230.1.15 Pharmaceutical storage. Physical walkthrough of the facility revealed compliance with this regulation. Provide lockable storage space for medical supplies ☒ ☐ ☐ and pharmaceutical preparations as specified by Title All medication and medical supplies are 15, Section 1438. locked away and stored within the medical unit. 1230.1.16 Dining areas. Physical walkthrough of the facility revealed compliance with this regulation. Dining areas in juvenile facilities shall contain a ☒ ☐ ☐ minimum of 15 square feet of floor space and sufficient At the time of the inspection, the facility was tables and seating for each person being fed. utilizing the dayroom for youth to eat all meals. Persons being fed include youth, staff and visitors. ☒ ☐ ☐ Dining areas shall not contain toilets or showers in the No toilets or showers are located within the ☒ ☐ ☐ same room without appropriate visual barrier. facility’s dining hall. 1230.1.17 Visiting space. Physical walkthrough of the facility revealed compliance with this regulation. Space shall be provided in all juvenile facilities for in- ☒ ☐ ☐ person visiting which shall be unobstructed by barriers The Visiting unit is directly connected to the such as, but not limited to, security glazing for mesh. lobby of the facility. 1230.1.18 Institutional storage. Physical walkthrough of the facility revealed compliance with this regulation. One or more storage rooms shall be provided to ☒ ☐ ☐ accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, ☒ ☐ ☐ bedding, supplies and activity equipment. 1230.1.19 Personal storage. Youth personal storage is secure within the intake unit. Each youth in a juvenile facility shall be provided with ☒ ☐ ☐ a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. Physical walkthrough of the facility revealed compliance with this regulation. In all juvenile facilities, a secure area shall be provided ☒ ☐ ☐ for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 7550 7554 San Mateo YSC JH SYTF CI PHY 25-26 - 5 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.21 Janitorial closet. Physical walkthrough of the facility revealed compliance with this regulation. In all juvenile facilities, at least one securely lockable ☒ ☐ ☐ janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. Physical walkthrough of the facility revealed compliance with this regulation. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms ☒ ☐ ☐ and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. Physical walkthrough of the facility revealed compliance with this regulation. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting ☒ ☐ ☐ in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, ☒ ☐ ☐ California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. Physical walkthrough of the facility revealed compliance with this regulation. Confidential interview rooms shall contain a minimum ☒ ☐ ☐ of 60 square feet of floor area. It should be noted a confidential interview room is located within each housing unit. In juvenile halls there shall be a minimum of one ☒ ☐ ☐ suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably ☒ ☐ ☐ furnished interview room for each facility. This interview room shall provide for confidential ☒ ☐ ☐ consultations with youth. 1230.1.25 Special-purpose juvenile halls. Facility is not an SPJH. Special-purpose juvenile halls shall conform to all ☐ ☐ ☒ minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified ☐ ☐ ☒ in Section 1230.1.11; 2. Academic classrooms as specified in Section ☐ ☐ ☒ 1230.1.12; 3. Medical examination room as specified in Section ☐ ☐ ☒ 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. ☐ ☐ ☒ 1230.1.26 Court holding room for youth. Physical walkthrough of the facility revealed compliance with this regulation. A court holding room shall: ☒ ☐ ☐ 1. Contain a minimum of 10 square feet of floor area It should be noted a youth supervision staff is per youth; always present when a youth is placed in the court holding room. 2. Be limited to no more than 16 youth; ☒ ☐ ☐ 7550 7554 San Mateo YSC JH SYTF CI PHY 25-26 - 6 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 3. Provide no less than 40 square feet of floor area See LASE. ☒ ☐ ☐ and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as ☒ ☐ ☐ specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain Physical walkthrough of the facility revealed ☒ ☐ ☐ as specified in Section 1230.2; compliance with this regulation. 6. Maximize visual supervision of youth by staff; and, ☒ ☐ ☐ 7. A mirror of material appropriate to the level of security shall be provided as specified in Section ☒ ☐ ☐ 1230.2.11. 1230.1.27 Programs and activity areas. Physical walkthrough of the facility revealed compliance with this regulation. All juvenile facilities shall include adequate space for ☒ ☐ ☐ specific programs in addition to recreation and The facility utilizes the housing units’ exercise areas. dayrooms and dormitories for programs and activities. 1230.2.1 Toilets/urinals. Physical walkthrough of the facility revealed compliance with this regulation. All toilet areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: See LASE. ☒ ☐ ☐ 1. Juvenile halls 1:6; 2. Camps 1:10; and ☐ ☐ ☒ 3. Locked holding rooms 1:8: ☒ ☐ ☐ See LASE. One toilet and one urinal may be substituted for every ☒ ☐ ☐ 15 males. 1230.2.2 Wash basins. Physical walkthrough of the facility revealed compliance with this regulation. In living units, wash basins must be available in a ratio ☒ ☐ ☐ to youth as follows: See LASE. 1. Juvenile halls 1:6; 2. Camps 1:10; and ☐ ☐ ☒ 3. Locked holding rooms 1:8: ☒ ☐ ☐ Wash basis must be provided with hot and cold or ☒ ☐ ☐ tempered water. 1230.2.3 Drinking fountains. Physical walkthrough of the facility revealed compliance with this regulation. In living areas and indoor and outdoor recreation ☒ ☐ ☐ areas, drinking fountains must be accessible to youth It should be noted drinking fountains are and to staff. located within the outside recreation yard and the dayrooms. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the ☒ ☐ ☐ drinking bubbler; and, 2. The water flow shall be actuated by a mechanical ☒ ☐ ☐ means. 1230.2.4 Showers. Physical walkthrough of the facility revealed compliance with this regulation. Shower areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating It should be noted showers are located within staff’s ability to supervise. each housing unit dayroom. 7550 7554 San Mateo YSC JH SYTF CI PHY 25-26 - 7 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. ☒ ☐ ☐ Showers shall be provided with tempered water. 1230.2.5 Beds. Physical walkthrough of the facility revealed compliance with this regulation. ☒ ☐ ☐ Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. See LASE. Beds shall be at least 12 inches off the floor and See LASE. ☒ ☐ ☐ spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically See LASE. ☒ ☐ ☐ between the solid bottoms. In secure facilities, the bunks shall be securely ☒ ☐ ☐ anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Physical walkthrough of the facility revealed compliance with this regulation. Lighting in locked sleeping rooms, single occupancy ☒ ☐ ☐ rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to ☒ ☐ ☐ sleep. 1230.2.7 Padding. Physical walkthrough of the facility revealed compliance with this regulation. Padding in safety rooms, padding shall cover the ☒ ☐ ☐ entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor ☒ ☐ ☐ of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire ☒ ☐ ☐ Marshal. All padding must be: ☒ ☐ ☐ 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; ☒ ☐ ☐ 3. At least 112 inch thick; ☒ ☐ ☐ 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal ☒ ☐ ☐ objects; 5. Firmly bonded to all padded surfaces to prevent ☒ ☐ ☐ tearing or ripping; and, 6. Without any exposed seams susceptible to tearing ☒ ☐ ☐ or ripping. 1230.2.8 Seating. Physical walkthrough of the facility revealed ☒ ☐ ☐ compliance with this regulation. Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is ☒ ☐ ☐ seating for one person. 1230.2.9 Weapons lockers. Physical walkthrough of the facility revealed compliance with this regulation. Weapons lockers are required in all secure juvenile ☒ ☐ ☐ facilities and shall be located outside the secure area It should be noted a weapons locker is located of the facility. within the sallyport directly outside of the intake unit. 7550 7554 San Mateo YSC JH SYTF CI PHY 25-26 - 8 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS Weapons lockers shall be equipped with individual ☒ ☐ ☐ compartments, each with an individual locking device. 1230.2.10 Security glazing. Physical walkthrough of the facility revealed compliance with this regulation. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F ☒ ☐ ☐ 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. Physical walkthrough of the facility revealed compliance with this regulation. A mirror of a material appropriate to the level of ☒ ☐ ☐ security must be provided near each wash basin specified in these regulations. 7550 7554 San Mateo YSC JH SYTF CI PHY 25-26 - 9 - J456 JUV PHY eff. 1.1.20 (25-26) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7554 FACILITY NAME: San Mateo Secure Youth Treatment Facility (SYTF) FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Moniay Wade, Assistant Deputy Chief Probation Officer; Ivonne Bustos, Institution Service Manager; Sanam Aram, Superintendent; Shin Choi, Registered Nurse San Mateo Correctional Nurse; Dr. Jesus Jimenez, Director of Court and Community Schools San Mateo Office of Education; Ornit Shoham, Behavioral Health Recovery Services (BHRS); Wallace Richwood, Institution Services Manager (ISM); Carmen Ramirez, Institution Services Manager; Contessa Sterrett, Institution Services Manager; Johnny Rucker; Group Supervisor III; Group Supervisor III; Reynaldo Gonzalez, Group Supervisor III; Ana Davila, Group Supervisor II; Dawn Fregosa, CEO Collaborative Education Advisor FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: March 6, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF All Local Inspection completed for this 9B BUILDING AND GROUNDS inspection cycle. On an annual basis, or as otherwise required by law, each Article 2 Section 1313 juvenile facility administrator shall obtain a documented ☒ ☐ ☐ inspection and evaluation from the following: YSC Building Facility Safety Inspection (a) county building inspector or person designated by the Board of Supervisors to approve building safety; • Completed on February 20, 2025. (b) fire authority having jurisdiction, including a fire 10B clearance as required by Health and Safety Code Section YSC Fire Safety Inspection 13146.1(a) and (b); ☒ ☐ ☐ • Completed on May 20, 2024. (c) local health officer, inspection in accordance with YSC Environmental Health Inspection 11B Health and Safety Code Section 101045; • Completed on October 8, 2024. YSC Nutritional Health Inspection ☒ ☐ ☐ • Completed on May 16, 2024, and October 1, 2024. Medical/ Mental Health Inspection • Completed on May 3, 2024. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 1 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) county superintendent of schools on the adequacy of YSC Educational Review and Evaluation 12B educational services and facilities as required in Section 1370; • Completed on October 25, 2024, by Dr. Jennifer I. Gonzales Senior ☒ ☐ ☐ Director, Alternative Education, Santa Cruz County Office of Education. (e) juvenile court as required by Section 209 of the YSC Juvenile Court Judge 13B Welfare and Institutions Code; and, • Completed on December 4, 2024, by ☒ ☐ ☐ Juvenile Court Judge Susan I. Etezadi. (f) the Juvenile Justice Commission as required by 14B Section 229 of the Welfare and Institutions Code or YSC JJDPC Inspection Probation Commission as required by Section 240 of the Welfare and Institutions Code. • Completed on August 12, 2024, and ☒ ☐ ☐ August 13, 2024, by Commissioners Johanna Rasmussen, Ameya Nori, and Susan Swope. 1320 APPOINTMENT AND QUALIFICATIONS Article 3 Section 1320 15B Note: Compliance with this section is determined by Memo submitted to BSCC by Chief John T. receipt of the Chief Probation Officer’s certification letter Keene on February 19, 2025. confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Article 3 Section 1320 Each facility shall: (1) recruit and hire employees who possess Chief Keene memo. knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Article 3 Section 1320 examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of Chief Keene memo. ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Article 3 Section 1320 and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and Chief Keene memo. (4) conduct a criminal records review, on each new Article 3 Section 1320 employee, and psychological examination in accordance with Section 1031 of the Government ☒ ☐ ☐ Chief Keene memo. Code. (c) Contract personnel, volunteers, and other non- Article 3 Section 1320 employees of the facility, who may be present at the facility, shall have such clearance and qualifications as Chief Keene memo. may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 2 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Article 3 Section 1321 Each juvenile facility shall: We reviewed a variety of documents, including (a) have an adequate number of personnel sufficient to safety check records, grievances, disciplinary carry out the overall facility operation and its actions, and incidents reports. Also we programming, to provide for safety and security of youth reviewed January and February 2025 staffing and staff, and meet established standards and schedules for the Youth Service Center (YSC). regulations; Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. At the time of the inspection, the Youth Service Center staffing consisted of 1 Superintendent; 1 Compliance Officer; 5 Institution Services Managers; 12 Group Supervisors III; 19 Group Supervisors II; 4 Group Supervisors I; 1 ☒ ☐ ☐ Transportation Officer; 1 Community Care Program (CCP) Officer; and 13 Extra-Help Group Supervisors. At the time of the inspection, YSC housing unit for SYTF was Pine 4 unit. Interviews with staff revealed staffing continues to be a challenge, however, YSC is always staffed to carry out the overall programming of the facility. It should be noted YSC staffing is utilized for JH, Camp Kemp, and SYTF youth. YSC currently has open recruitments for full- time Group Supervisors I and Extra-Help Group Supervisors positions. (b) ensure that no required services shall be denied Article 3 Section 1321 because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Article 3 Section 1321 ensure adequate supervision of all staff members; ☒ ☐ ☐ A Supervisor (Officer of the Day) is identified on the daily shift schedules. (d) have a clearly identified person on duty at all times Article 3 Section 1321 who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course A Supervisor is assigned to each shift. In the and PC 832 training; ☒ ☐ ☐ Supervisor’s absence, a Lead Officer is identified on the roster and assumes the Supervisor’s role. (e) have at least one staff member present on each living Article 3 Section 1321 unit whenever there are youth in the living unit; Review of staffing schedules as well as the ☒ ☐ ☐ facility walkthrough revealed compliance with this regulation. (f) have sufficient food service personnel relative to the Article 3 Section 1321 number and security of living units, including staff qualified and available to: plan menus meeting nutritional All YSC meals are provided by San Mateo’s requirements of youth; provide kitchen supervision; direct Sheriff Department. food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 3 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) have sufficient administrative, clerical, recreational, Article 3 Section 1321 medical, dental, mental health, building maintenance, transportation, control room, facility security and other At the time of the inspection, YSC support staff for the efficient management of the facility, ☒ ☐ ☐ Housekeeping staff consisted of 1 Senior and to ensure that youth supervision staff shall not be Utility Worker, 1 Utility Worker II, and 1 Utility diverted from supervising youth; and, Worker Extra-Help. (h) assign sufficient youth supervision staff to provide Article 3 Section 1321 continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☐ Review of staffing schedules as well as the ☒ ☐ program needs. Staffing shall be in compliance with a facility walkthrough revealed compliance with minimum youth-staff ratio for the following facility types: this regulation. (1) Juvenile Halls Not Applicable. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls Not Applicable. (A) during hours that youth are awake, one wide- awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 4 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) Camps Article 3 Section 1321 (A) during the hours that youth are awake, one wide-awake youth supervision staff member on SYTF population at the time of the inspection duty for each 15 youth in the camp population; ☒ ☐ ☐ was four (4) male youths. Review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their Article 3 Section 1321 room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☒ ☐ ☐ Review of daily schedules revealed youth present in the facility; compliance with this regulation. (C) at least two wide-awake youth supervision staff Article 3 Section 1321 members on duty at all times, regardless of the number of youth in residence, unless Review of daily schedules revealed arrangements have been made for backup support ☒ ☐ ☐ compliance with this regulation. services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Article 3 Section 1321 duty who is the same gender as youth housed in the facility; ☒ ☐ ☐ Review of daily schedules revealed compliance with this regulation. (E) in addition to the minimum staff to youth ratio Article 3 Section 1321 required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; Review of daily schedules revealed types of youth committed to the camp; and the compliance with this regulation. It should be ☒ ☐ ☐ function of the camp in determining the level of noted the San Mateo SYTF is located within supervision necessary to maintain the safety and the Youth Service Center (YSC). welfare of youth and staff; (F) personnel with primary responsibility for other Article 3 Section 1321 duties such as administration, supervision of personnel, academic or trade instruction, clerical, Review of daily schedules revealed ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be compliance with this regulation. classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Article 3 Section 1322 AND TRAINING The elements of this regulation are covered in (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ Chief Keene letter, dated February 19, 2025. supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; (2) scope of decisions they shall make; Article 3 Section 1322 ☒ ☐ ☐ (3) the identity of their supervisor; Article 3 Section 1322 ☒ ☐ ☐ (4) the identity of persons who are responsible to Article 3 Section 1322 them; ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Article 3 Section 1322 their responsibility; and ☒ ☐ ☐ (6) ethical responsibilities. Article 3 Section 1322 ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision Article 3 Section 1322 of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility-specific It should be noted all new employees receive ☒ ☐ ☐ orientation, including: forty (40) hours of training prior to assuming (1) individual and group supervision techniques; any responsibility for the supervision of youth. (2) regulations and policies relating to discipline and Article 3 Section 1322 rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 5 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) basic health, sanitation and safety measures; Article 3 Section 1322 ☒ ☐ ☐ (4) suicide prevention and response to suicide Article 3 Section 1322 attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation Article 3 Section 1322 techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Article 3 Section 1322 trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; Article 3 Section 1322 ☒ ☐ ☐ (8) routine security measures, including facility Article 3 Section 1322 perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Article 3 Section 1322 mental health services; ☒ ☐ ☐ (10) documentation; and Article 3 Section 1322 ☒ ☐ ☐ (11) fire/life safety training Article 3 Section 1322 ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each Article 3 Section 1322 youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Article 3 Section 1322 supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Article 3 Section 1323 Whenever there is a youth in a juvenile facility, there shall Review of documentation indicates that all be at least one wide awake person on duty at all times youth supervisory staff receive site-specific life who meets the training standards established by the ☒ ☐ ☐ safety training during orientation. Also, all full- Board for general fire and life safety which relate time employees receive fire and safety training specifically to the facility. in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL Article 3 Section 1324 (1-3) All facility administrators shall develop, publish, and County of San Mateo Youth Service Center implement a manual of written policies and procedures Policy, Procedures and Operations Manuals that address, at a minimum, all regulations that are was provided prior to the date of the applicable to the facility. Such a manual shall be made inspection. The manual was administratively available to all employees, reviewed by all employees, reviewed by Jehan Clark, Deputy Chief and shall be administratively reviewed at a minimum Probation Officer, on March 29, 2024. It should every two years, and updated, as necessary. Those be noted the policy and procedure manual is records relating to the standards and requirements set ☒ ☐ ☐ utilized for JH, Camp Kemp, and SYTF youth. forth in these regulations shall be accessible to the Board on request. During this inspection cycle, YSC updated The manual shall include: policies 1329 Suicide Prevention Plan, 1354 Separation, and 1354.3 Room Confinement. YSC also added a new policy and procedure, 1603 Minor/Nonminor Voting Rights, during this inspection cycle. (a) table of organization, including channels of Article 3 Section 1324 (b) communications and a description of job classifications; ☒ ☐ ☐ 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 6 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) responsibility of the probation department, purpose of Article 3 Section 1324 (f) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Article 3 Section 1324 (d) ☒ ☐ ☐ (d) initial orientation and training program for employees; Article 3 Section 1324 (d) ☒ ☐ ☐ (e) initial orientation, including safety and security issues Article 3 Section 1324 (g) and anti-discrimination policies, for support staff, contract employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Article 3 Section 1324 (h) communication system to ensure: ☒ ☐ ☐ (1) efficient operation of the juvenile facility; (2) legal and proper care of youth; Article 3 Section 1324 ☒ ☐ ☐ (3) maintenance of individual youth's records; Article 3 Section 1324 (h) ☒ ☐ ☐ (4) supply of information to the juvenile court and Article 3 Section 1324 (i) those authorized by the court or by the law; and, ☒ ☐ ☐ (5) release of information regarding youth. Article 3 Section 1324 (j) ☒ ☐ ☐ (g) ethical responsibilities; Article 3 Section 1324 (k) ☒ ☐ ☐ (h) trauma-informed approaches; Article 3 Section 1324 (l) ☒ ☐ ☐ (i) culturally responsive approaches; Article 3 Section 1324 (m) ☒ ☐ ☐ (j) gender responsive approaches; Article 3 Section 1324 (n) ☒ ☐ ☐ (k) a non-discrimination provision that provides that all Article 3 Section 1324 (o) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Not Applicable. chemical agents related security devices, and weapons and ammunition, where applicable; ☐ ☐ ☒ Chemical agents are prohibited within the facility. (m) establishment of procedures for collection of Medi- Article 3 Section 1324 (p) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Article 3 Section 1324 (q) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 7 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1325 FIRE SAFETY PLAN Article 3 Section 1325 The facility administrator shall consult with the local fire Review of the policy and procedure manual as department having jurisdiction over the facility, or with the well as review of documentation provided State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ revealed compliance with this regulation. which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Article 3 Section 1325 with two-year retention of the inspection record; We reviewed monthly and fire safety ☒ ☐ ☐ inspections for the inspection cycle. Review of documentation reveals compliance with this regulation. (c) fire prevention inspections as required by Health and Article 3 Section 1325 Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ (d) an evacuation plan; Article 3 Section 1325 ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Article 3 Section 1325 We reviewed fire drills for the inspection cycle. ☒ ☐ ☐ Review of documentation reveals compliance with this regulation. (f) a written plan for the emergency housing of youth in Article 3 Section 1325 the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in Article 3 Section 1325 cooperation with the local fire department. ☒ ☐ ☐ 1326 SECURITY REVIEW Article 3 Section 1326 Each facility administrator shall develop policies and Security Review for YSC completed by procedures to annually review, evaluate, and document ☒ ☐ ☐ Superintendent Sanam N. Aram on February security of the facility. The review and evaluation shall 25, 2025. include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Article 3 Section 1327 0B The facility administrator shall develop facility-specific On February 19, 2025, Compliance Officer policies and procedures for emergencies that shall Ivonne Bustos sent an all-staff email titled include, but not be limited to: “Policies Receipt Acknowledgement (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Institutions Division” requiring staff to read YSC emergency policies and procedures. Review of staff acknowledgement forms revealed compliance with this regulation. (b) civil disturbance, active shooter and terrorist attack; Article 3 Section 1327 ☒ ☐ ☐ (c) fire and natural disasters; Article 3 Section 1327 ☒ ☐ ☐ (d) periodic testing of emergency equipment; Article 3 Section 1327 ☒ ☐ ☐ (e) emergency evacuation of the facility; and Article 3 Section 1327 ☒ ☐ ☐ Article 3 Section 1327 (f) a program to provide all youth supervision staff with Review of Emergency Response Procedures an annual review of emergency procedures. ☒ ☐ ☐ staff acknowledgment forms confirmed all staff have reviewed the facility policy and procedure emergency procedures. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 8 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS Article 3 Section 1328 1B The facility administrator shall develop and implement We reviewed each facility’s safety checks for policy and procedures that provide for direct visual the months of January and February 2025. observation of youth at a minimum of every 15 minutes, Review of documentation revealed safety at random or varied intervals during hours when youth checks are being completed per regulation. It are asleep or when youth are in their rooms, confined in should be noted checks were completed at holding cells or confined to their bed in a dormitory. ☒ ☐ ☐ random or varied intervals whenever youth are Supervision is not replaced, but may be supplemented present in their room. by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive We also reviewed live time safety checks as behavior and to summon aid in emergencies. All safety we toured the facility. All checks reviewed checks shall be documented with the actual time the were in compliance with this regulation. check is completed. 1329 SUICIDE PREVENTION PLAN Article 3 Section 1329 2B The facility administrator, in collaboration with the Review of YSC policy and procedure manual healthcare and behavioral/mental health administrators, revealed compliance with this regulation. shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ During this inspection cycle, zero (0) SYTF The plan shall consider the needs of youth experiencing youth have been placed on any level on past or current trauma. Suicide prevention responses suicide watch. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Article 3 Section 1329.4 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Article 3 Section 1329 (1a) Precautionary Protocols (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ intake and as needed during detention. (2) All youth supervision staff who perform intake Article 3 Section 1329.4 processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Article 3 Section 1329 intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a Review of policy and procedures as well as suicide risk assessment. ☒ ☐ ☐ interview with the facility Behavioral Health and Recovery Services Supervisor revealed compliance with this regulation. (4) Precautionary protocols shall be developed to Article 3 Section 1329 ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Article 3 Section 1329 assessment and/or services. ☒ ☐ ☐ (d) Procedures for monitoring of youth identified at risk Article 3 Section 1329.1 for suicide. It should be noted the YSC policy and procedure manual was updated this inspection cycle to provide better clarification regarding ☒ ☐ ☐ youth placed on Mental Health Observation safety checks times while on suicide watch. MH observations for youth on suicide watch are 5- or 10-minute safety checks or continuous direct supervision by staff. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 9 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Safety Interventions Article 3 Section 1329 (1) Procedures to address intervention protocols for youth identified at risk for suicide which may ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- Article 3 Section 1329 informed approaches ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how Article 3 Section 1329.4 to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ (f) Communication Article 3 Section 1329 (1a) (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information Article 3 Section 1329 (1b) sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Article 3 Section 1329.3 Debriefing Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Article 3 Section 1329.3 ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Article 3 Section 1329.3 ☒ ☐ ☐ (h) Documentation Article 3 Section 1329 (1c) (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Article 3 Section 1329 (1c) opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Article 4 Section 1340 Each facility shall submit to the Board a letter of YSC reports no legal actions filed against the notification on each legal action, pertaining to conditions ☒ ☐ ☐ facility this inspection cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Article 4 Section 1341 OF A YOUTH WHILE DETAINED No death of a youth reported this inspection (1) Death of a Youth. cycle. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 10 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The health administrator, in cooperation with the Article 4 Section 1341 facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Article 4 Section 1341 the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Article 4 Section 1341 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Article 4 Section 1341 (a) The facility administrator, in cooperation with the health administrator, shall develop written policies No serious illness or injury of a youth reported and procedures for the notification to necessary this inspection cycle. parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Article 4 Section 1342 8B Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Article 4 Section 1343 When the number of youth detained in a living unit of a YSC Rated Capacity juvenile facility exceeds its rated capacity for more than fifteen (15) calendar days in a month, the facility ☒ ☐ ☐ JH - 155 administrator shall provide a crowding report to the Camp - 30 Board in a format provided by the Board. SYTF - 30 1350 ADMITTANCE PROCEDURES Article 5 Section 1350 The facility administrator shall develop and implement We reviewed four (4) youth admittance written policies and procedures for admittance of youth packages from SYTF. Review of that emphasize respectful and humane engagement documentation provided and policy and with youth, and reflect that the admission process may ☒ ☐ ☐ procedure manuals revealed compliance with be traumatic to youth who may have already this regulation. experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Article 5 section 1350/1350.5 (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 11 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Article 5 section 1350/1350.5 Youth offering of a shower upon admissions is (2) Offer of a shower; ☒ ☐ ☐ documented on the YSC-Admission Booking Checklist. Review of documentation revealed compliance with this regulation. (3) Documented secure storage of personal Article 5 section 1350/1350.5 belongings; ☒ ☐ ☐ Article 5 section 1350/1350.5 Youth offering of hot food upon admissions is (4) Offer of food upon arrival; ☒ ☐ ☐ documented on the YSC-Admission Booking Checklist. Review of documentation revealed compliance with this regulation. (5) Screening for physical and behavioral health and Article 5 section 1350/1350.5 safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Article 5 section 1350/1350.5 disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Article 5 section 1350/1350.5 Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Article 5 section 1350/1350.5 ☒ ☐ ☐ (b) juvenile hall administrators shall establish written Article 5 section 1350/1350.5 criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Article 5 section 1350/1350.5 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Article 5 section 1350/1350.5 that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Article 5 Section 1350.5 ABUSE The facility has implemented the West Coast The facility administrator shall develop and implement Children’s Clinic “Commercial Sexual written policies and procedures to reduce the risk of Exploitation Identification Tool” (CSE-IT) to sexual abuse by or upon youth. The policy shall require screen youth for the risk of sexual abuse. facility staff to assess each youth within 72 hours of admission based on the following information: ☒ ☐ ☐ We reviewed four (4) CSE-IT packages from (a) Prior sexual victimization or abusiveness; the SYTF. Review of documentation provided and policy and procedure manuals revealed compliance with this regulation. Article 5 Section 1350.5 (a) 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 12 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Gender nonconforming appearance or manner; or Article 5 Section 1350.5 (b) identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; Article 5 Section 1350.5 (c) ☒ ☐ ☐ (d) Age; Article 5 Section 1350.5 (d) ☒ ☐ ☐ (e) Level of emotional and cognitive development; Article 5 Section 1350.5 (e) ☒ ☐ ☐ (f) Physical size and stature; Article 5 Section 1350.5 (f) ☒ ☐ ☐ (g) Mental illness or mental disabilities; Article 5 Section 1350.5 (g) ☒ ☐ ☐ (h) Intellectual or developmental disabilities; Article 5 Section 1350.5 (h) ☒ ☐ ☐ (i) Physical disabilities; Article 5 Section 1350.5 (i) ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, Article 5 Section 1350.5 (j) ☒ ☐ ☐ (k) Any other specific information about the individual Article 5 Section 1350.5 (k) youth that may indicate heightened needs for supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through Article 5 Section 1350.5 conversations with the youth during the admittance process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Article 5 Section 1350.5 controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Article 5 Section 1351 The facility administrator shall develop and implement Compliance with this regulation is strictly written policies and procedures for release of youth from based on a review of the facility policy and custody which provide for: ☒ ☐ ☐ procedure manual as there has not been a release of a SYTF youth this inspection cycle. Review of the policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; Article 5 Section 1351 ☒ ☐ ☐ (b) return of personal clothing and valuables; Article 5 Section 1351 ☒ ☐ ☐ (c) notification to the youth's parents or guardian; Article 5 Section 1351 ☒ ☐ ☐ (d) notification to the facility health care provider in Article 5 Section 1351 accordance with Sections 1408 and 1437 of these regulations, for coordination with outside agencies; and, ☒ ☐ ☐ Interviews with medical staff revealed compliance with this regulation. Article 5 Section 1351 (e) notification of school staff; ☒ ☐ ☐ Interviews with school staff revealed compliance with this regulation. Article 5 Section 1351 (f) notification of facility mental health personnel. ☒ ☐ ☐ Interviews with behavioral health staff revealed compliance with this regulation. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 13 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall develop and implement Article 5 Section 1351 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Article 5 Section 1351 written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Article 5 Section 1352 The facility administrator shall develop and implement We reviewed four (4) youth classification written policies and procedures on classification of youth ☒ ☐ ☐ packets from SYTF. Review of documentation for the purpose of determining housing placement in the provided and policy and procedure manual facility. revealed compliance with this regulation. Such procedures shall: (a) provide for the safety of the youth, other youth, facility Article 5 Section 1352 (2a) staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Article 5 Section 1352 (2b) the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon Article 5 Section 1352 (2b) admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Article 5 Section 1352 provisions that consider the level of supervision and the youth's behavior while in custody; and, Youth classifications are reviewed weekly during the Multi-Disciplinary Team Meetings ☒ ☐ ☐ (MDT) with probation, medical, school, and behavioral health staff, which occur every Monday. (e) provide that facility staff shall not separate youth from Article 5 Section 1352 (4) the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Article 5 Section 1352 (4) transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 14 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352.5 TRANSGENDER AND INTERSEX YOUTH. Article 5 Section 1352.5 3B The facility administrator shall develop written policies We reviewed the Transgender/Intersex Youth and procedures ensuring respectful and equitable Preference form. Review of form provided and treatment of transgender and intersex youth. policy and procedure manuals revealed The policies shall provide that: ☒ ☐ ☐ compliance with this regulation. It should be noted YSC facility has not utilized the Transgender/Intersex Youth Preference form this inspection cycle. (a) Facility staff shall respect every youth’s gender Article 5 Section 1352.5 identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Article 5 Section 1352.5 themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Article 5 Section 1352.5 best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Article 5 Section 1352.5 and intersex youth have access to medical and behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Article 5 Section 1352.5 necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Article 5 Section 1352.5 youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 15 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Article 5 Section 1353 The facility administrator shall develop and implement We reviewed four (4) youth San Mateo County written policies and procedures to orient a youth prior to SYTF Orientation forms. Review of placement in a living area. Both written and verbal documentation provided and policy and information shall be provided and supplemented with procedure manual revealed compliance with video orientation if feasible. Provision shall be made to ☒ ☐ ☐ this regulation. provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or Each youth is provided a Youth Orientation English language learners. Handbook during the booking process. The Orientation shall include information that addresses: handbook is available in English and Spanish. (a) facility rules including contraband and searches and Article 5 Section 1353 (1) disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior interventions Article 5 Section 1353 (2) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s Article 5 Section 1353 (14) policy prohibiting sexual abuse and sexual harassment and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Article 5 Section 1353 (21) ☒ ☐ ☐ Key staff and their roles are documented within the youth handbook. (e) the existence of the grievance procedure, the steps Article 5 Section 1353 (5) that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Article 5 Section 1353 (9) process; ☒ ☐ ☐ (g) access to routine and emergency health and mental Article 5 Section 1353 (6) health care; ☒ ☐ ☐ (h) access to education, religious services, and Article 5 Section 1353 (10) recreational activities; ☒ ☐ ☐ (i) housing assignments; Article 5 Section 1353 (8) ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Article 5 Section 1353 (4) including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Article 5 Section 1353 (3) telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and Article 5 Section 1353 (11) other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, Article 5 Section 1353 (12) chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; Article 5 Section 1353 (16) ☒ ☐ ☐ (o) emergencies including evacuation procedures; Article 5 Section 1353 (17) ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from Article 5 Section 1353 (20) physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Article 5 Section 1353 (7) other than English if appropriate; ☒ ☐ ☐ 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 16 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (r) the process for requesting different housing, Article 5 Section 1353 (23) education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive Article 5 Section 1353 (24) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Article 5 Section 1353 (25) 15 Minimum Standards for Juvenile Facilities. Copies of Title 15 regulations are located ☒ ☐ ☐ within each housing unit. Access to Title 15 regulations is available upon youth request to staff. 1354 SEPARATION Article 5 Section 1354 The facility administrator shall develop and implement During this inspection cycle, the YSC JH has written policies and procedures that address: had one incident which resulted in one youth being placed on Protective Custody (PC) per request of the youth. Documentation provided ☒ ☐ ☐ and review of policy and procedure revealed compliance with this regulation. It should be noted zero (0) SYTF youth have been placed on a separation program this inspection cycle. (a) separation of youth for reasons that include, but are Article 5 Section 1354 not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and Article 5 Section 1354 trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges Article 5 Section 1354 available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Article 5 Section 1354 Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the Article 5 Section 1354 separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Article 5 Section 1354 separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT Article 5 Section 1354.3 Room Confinement 4B (a) The facility administrator shall develop and Review of policy and procedure manual implement written policies and procedures addressing revealed compliance with this regulation. It the confinement of youth in their room that are consistent ☒ ☐ ☐ should be noted zero (0) SYTF youth had with Welfare and Institutions Code Section 208.3. The been placed on room confinement this placement of a youth in room confinement shall be inspection cycle. accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before other, Article 5 section 1354.3 Room Confinement less restrictive, options have been attempted and (1) exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 17 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Room confinement shall not be used for the Article 5 section 1354.3 Room Confinement purposes of punishment, coercion, convenience, or (2) ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Article 5 section 1354.3 Room Confinement that it compromises the mental and physical health of (3) ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Article 5 section 1354.3 Room Confinement confinement. After the youth has been held in room (4) confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: Article 5 section 1354.3 Room Confinement (1) Return the youth to general population. ☒ ☐ ☐ (4a) Article 5 section 1354.3 Room Confinement (2) Consult with mental health or medical staff. ☒ ☐ ☐ (4a) (3) Develop an individualized plan that includes the Article 5 section 1354.3 Room Confinement goals and objectives to be met in order to reintegrate (4c) ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Article 5 section 1354.3 Room Confinement four hours, staff shall do each of the following: (5a) (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Article 5 section 1354.3 Room Confinement the goals and objectives to be met in order to (5b) ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Article 5 section 1354.3 Room Confinement facility superintendent or his or her designee (5c) ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Article 5 section 1354.3 Room Confinement single-person rooms or cells for the housing of youth (6) in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Article 5 section 1354.3 Room Confinement court holding facilities or adult facilities. ☒ ☐ ☐ (11) (7) Nothing in this section shall be construed to Article 5 section 1354.3 Room Confinement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Article 5 section 1354.3 Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 18 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (9) This section does not apply when a youth is Article 5 section 1354.3 Room Confinement placed in a locked cell or sleeping room to treat and (9) protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Article 5 section 1355 The facility administrator shall develop and implement Reviewed four (4) Youth Institutional written policies and procedures for assessment and ☒ ☐ ☐ Assessment Case plans from the SYTF. case planning. Review of documentation provided revealed compliance with this regulation. (a) Assessment: Article 5 section 1355.1 Assessment (a, b, c, The assessment is based on information collected d) during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Article 5 Section 1355.2 Institutional Case (1) A case plan shall be developed for each youth Plan held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Article 5 Section 1355.2 (a) Institutional Case limited to, written documentation that provides: Plan (A) objectives and time frame for the resolution of ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Article 5 Section 1355.2 (b) Institutional Case a description of program resources needed and Plan individuals responsible for assuring that the plan is implemented; During the inspection process, we provided ☒ ☐ ☐ technical assistance with regards to youth goals and objectives being individualized for each youth criminogenic needs. (3) periodic evaluation of progress towards meeting Article 5 Section 1355.2 Institutional Case the objectives, including periodic review and Plan (c) discussion of the plan with the youth; ☒ ☐ ☐ It should be noted periodic reviews of youth case plans are conducted every 60 days. (4) a transition plan, the contents of which shall be Article 5 Section 1355.2 (d) Institutional Case subject to existing resources, shall be developed for Plan post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the Article 5 Section 1355.2 (e) Institutional Case plan, including the transition plan, shall be developed Plan with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 19 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Article 5 Section 1356 The facility administrator shall develop and implement Reviewed four (4) youth Counseling and written policies and procedures ensuring the availability of appropriate counseling and casework services for all Casework packets from the SYTF. Review of ☒ ☐ ☐ youth. Policies and procedures shall ensure: documentation provided revealed compliance (a) youth will receive assistance with needs or concerns with this regulation. that may arise; (b) youth will receive assistance in requesting contact Article 5 Section 1356.1 Request and with parents, other supportive adults, attorney, clergy, Referrals ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Article 5 Section 1356.1 Request and to meet the youth’s needs. ☒ ☐ ☐ Referrals 1357 USE OF FORCE Article 5 Section 1357 The facility administrator, in cooperation with the Review of YSC policy and procedure manual responsible physician, shall develop and implement written policies and procedures for the use of force, revealed compliance with this regulation. It which may include chemical agents. Force shall never ☒ ☐ ☐ should be noted, during this inspection cycle, be applied as punishment, discipline, retaliation or zero (0) SYTF youth have been involved in a treatment. use of force incident. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed Article 5 Section 1357 reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Article 5 Section 1357.10 Training both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Article 5 Section 1357.10 Training expressly prohibited by the facility. ☒ ☐ ☐ (4) describe the requirements of staff to report any Article 5 Section 1357 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Article 5 Section 1357.5 Reporting the Use of includes time period and procedure for documenting Force and reporting the use of force, including reporting requirements of management and line staff and It should be noted a considerable amount of procedures for reviewing and tracking use of force technical assistance was provided to YSC incidents by supervisory and or management staff, Administrative staff and Supervising staff which include procedures for debriefing a particular regarding consistencies with inclusion of all incident with staff and/or youth for the purposes of details associated with the documentation of a ☒ ☐ ☐ training as well as mitigating the effects of trauma that use of force incident report. may have been experienced by staff and /or the youth involved. We suggested the facility consider report writing trainings for all supervision staff. We also suggested the facility to implement a more formal debriefing process for reviewing use of force incidents. (6) Include an administrative review and a system for Article 5 Section 1357.9 Use of Force Review investigating unreasonable use of force. ☒ ☐ ☐ 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 20 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (7) define the role, notification, and follow-up Article 5 Section 1357. 6 Institution Services procedures required after use of force incidents for Manager/Officer of the Day Responsibility (g) medical, mental health staff and parents or legal guardians. Review of YSC use of force incidents ☒ ☐ ☐ documentation revealed compliance with this regulation. Notification to parents/guardians, medical, and behavioral health staff are documented within the staff incident reports. (8) describe the limitations of use of force on pregnant Article 5 Section 1357 youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Use of Chemical agents is prohibited at the option shall include policies and procedures that: YSC facility. (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☐ ☐ ☒ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☐ ☐ ☒ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☐ ☐ ☒ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents involving chemical agents for medical, mental health ☐ ☐ ☒ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☐ ☐ ☒ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training in use of force and chemical agents when appropriate that address: ☐ ☐ ☒ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. ☐ ☐ ☒ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☐ ☐ ☒ (4) instruction on the Constitutional Limitations of Use of Force. ☐ ☐ ☒ (5) physical training force options that may require the use of perishable skills. ☐ ☐ ☒ (6) timelines the facility uses to define regular training. ☐ ☐ ☒ 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 21 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1358 USE OF PHYSICAL RESTRAINTS Article 5 Section 1358 The facility administrator, in cooperation with the Review of documentation provided and policy responsible physician and mental health director, shall and procedure manuals revealed compliance develop and implement written policies and procedures with this regulation. for the use of restraint devices. Restraint devices include ☒ ☐ ☐ any devices which immobilize a youth's extremities It should be noted handcuffs or mechanical and/or prevent the youth from being ambulatory. restraints are only used for transportation or movement within the facility. Physical restraints may be used only for those youth who Article 5 Section 1358 present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of Handcuffs or mechanical restraints are only property, or reveals the intent to cause self-inflicted used for transportation or movement within the physical harm. Physical restraints should be utilized only ☒ ☐ ☐ facility. when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. Plastic cuffs will be used only in unusual situations where handcuffs are not available. In no case shall restraints be used as punishment or Article 5 Section 1358 discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other Interviews with youth and staff revealed fixture, including a restraint chair, or through affixing of compliance with this regulation. hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Article 5 Section 1358 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Article 5 Section 1358 of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Article 5 Section 1358 (5) retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Article 5 Section 1358 (7) possible, but in no case longer than four hours from the time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Article 5 Section 1358 (8) to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Article 5 Section 1358 (9a) procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 22 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) known medical conditions that would contraindicate Article 5 Section 1358 (9b) certain restraint devices and/or techniques. ☒ ☐ ☐ (c) acceptable restraint devices. Article 5 Section 1358 (9c) ☒ ☐ ☐ (d) signs or symptoms which should result in immediate Article 5 Section 1358 (9d) medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Article 5 Section 1358 (9e) equipment. ☒ ☐ ☐ (f) protective housing of restrained youth. While in Article 5 Section 1358 (9f) restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Article 5 Section 1358 (9g) ☒ ☐ ☐ (h) exercising of extremities. Article 5 Section 1358 (9h) ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR Article 5 Section 1358.5 5B MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. Review of documentation provided and policy and procedure manuals revealed compliance The Facility Administrator, in cooperation with the with this regulation. responsible physician and behavioral/mental health director, shall develop and implement written policies ☒ ☐ ☐ All permanent and core trained youth and procedures for the use of restraint devices when the supervision staff are approved to use purpose is for movement or transportation within the restraints within the facility. facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Article 5 Section 1358.5 restraints must be documented. ☒ ☐ ☐ (c) an individual assessment of the need to apply Article 5 Section 1358.5 restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Article 5 Section 1358.5 with a clearly defined expectation that restraint devices shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Article 5 Section 1358.5.1 Pregnant Youth accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 23 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1359 SAFETY ROOM PROCEDURES Article 5 Section 1359 (a) The facility administrator, and where applicable, in Compliance with this regulation is based solely cooperation with the responsible physician, shall on the review of the facility policy and develop and implement written policies and procedures procedure manual as the safety room has yet governing the use of safety rooms, as described in Title to be utilized this inspection cycle. Review of 24, Part 2, Section 1230.1.13. The room shall be used the policy and procedure manual revealed to hold only those youth who present an immediate ☒ ☐ ☐ compliance with this regulation. danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Article 5 Section 1359 nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; (2) provide for approval of the facility manager, or Article 5 Section 1359 designee, before a youth is placed into a safety room; ☒ ☐ ☐ (3) provide for continuous direct visual supervision Article 5 Section 1359 and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☒ ☐ ☐ recorded; (4) provide that the youth shall be evaluated by the Article 5 Section 1359 facility manager, or designee, every four hours; ☒ ☐ ☐ (5) provide for immediate medical assessment, Article 5 Section 1359 where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason for Article 5 Section 1359 placement, including attempts to use less restrictive means of control, and decisions to continue and end ☒ ☐ ☐ placement. (b) The placement of a youth in the safety room shall be Article 5 Section 1359 accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Article 5 Section 1359 punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it Article 5 Section 1359 compromises the mental and physical health of the ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety Article 5 Section 1359 room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☒ ☐ ☐ the following: (1) return the youth to general population. Article 5 Section 1359 ☒ ☐ ☐ (2) consult with mental health or medical staff, Article 5 Section 1359 ☒ ☐ ☐ (3) develop an individualized plan that includes the Article 5 Section 1359 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 24 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) If confinement in the safety room must be extended Article 5 Section 1359 beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Article 5 Section 1360 The facility administrator shall develop and implement Review of policy and procedure revealed written policies and procedures governing the search of ☒ ☐ ☐ compliance with this regulation. It should be youth, the facility, and visitors. noted zero (0) SYTF youth had been strip Policies and procedures shall provide that: searched this inspection cycle. (a) Searches shall be conducted to ensure the safety Article 5 Section 1360.9 Training and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Article 5 Section 1360.9 Training preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Article 5 Section 1360.2 Strip Searches searches shall comply with Penal Code Section 4030. ☒ ☐ ☐ (d) Physical body cavity searches shall only be Article 5 Section 1360.3 Physical Body Cavity conducted by a medical professional. ☒ ☐ ☐ Search (e) Any youth held after a detention hearing shall only be Article 5 Section 1360.2 Strip Search strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and Zero (0) SYTF youth had been strip searched articulable facts to believe that youth is concealing ☒ ☐ ☐ this inspection cycle. contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Article 5 Section 1360.5 Transgender comply with Section 1352.5. ☒ ☐ ☐ Searches (g) Cross-gender pat-down searches and strip searches Article 5 Section 1360.5 Transgender are prohibited except in exigent circumstances or when Searches conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Article 5 Section 1361 The facility administrator shall develop and implement We reviewed the grievance logs from January written policies and procedures whereby any youth may and February 2025 at the SYTF. In all, we appeal and have resolved grievances relating to any reviewed eight (8) youth grievance forms. condition of confinement, including but not limited to Review of policy and procedure and review of health care services, classification decisions, program ☒ ☐ ☐ documentation provided revealed compliance participation, telephone, mail or visiting procedures, with this regulation. food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Article 5 Section 1361 (1) grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Article 5 Section 1361 (8) the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Article 5 Section 1361 (2) staff level; ☒ ☐ ☐ 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 25 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) provision for a prompt review and initial response to Article 5 Section 1361 (5) grievances within three (3) business days, grievances that relate to health and safety issues must be It should be noted all grievances reviewed had ☒ ☐ ☐ addressed immediately; initial responses completed prior to three (3) business days. (1) The youth may elect to be present to explain Article 5 Section 1361 his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by Article 5 Section 1361 the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Article 5 Section 1361 which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Article 5 Section 1361 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Article 5 Section 1361.3 Timely Resolution of business days unless circumstances dictate a longer Grievance time frame. The youth shall be notified of any delay; and, ☒ ☐ ☐ It should be noted all grievances reviewed were resolved within ten (10) business days of the grievance being submitted. (h) the policy shall provide multiple internal and external Article 5 Section 1361 methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Whether or not associated with a grievance, concerns of Article 5 Section 1361 parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Article 5 section 1362 A written report of all incidents which result in physical We review several YSC SYTF incident reports harm, use of force, serious threat of physical harm, or which revealed compliance with this death of an employee, youth or other person(s) shall be regulation. maintained. Such written record shall be prepared by the ☒ ☐ ☐ staff and submitted to the facility manager by the end of However, we suggested the facility to consider the shift, unless additional time is necessary and report writing trainings for all supervision staff. authorized by the facility manager or designee. We also suggested report reviewing for all Institution Services Manager. 1363 USE OF REASONABLE FORCE TO COLLECT Article 5 section 1362 DNA SPECIMENS, SAMPLES, IMPRESSIONS Force will not be used in the collection of (a) Pursuant to Penal Code Section 298.1 authorized samples except as authorized by court order. law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force The OD Supervisor will review and approve to collect blood specimens, saliva samples, and thumb any use of force. The Supervisor shall be or palm print impressions from individuals who are present to supervise and document the use of required to provide such samples, specimens or ☒ ☐ ☐ force. impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. Force has not been utilized to obtain any type (1) For the purpose of this section, the “use of of samples this inspection cycle. reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 26 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) The use of reasonable force shall be preceded by Article 5 section 1362 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Article 5 section 1362 authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Article 5 section 1362 extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☒ ☐ ☐ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM The San Mateo County Office of Education (SMOE) Court and Community School (a) School Programs Program provides a student-centered, The County Board of Education shall provide for the standards-based curriculum. SMOE engages administration and operation of juvenile court schools in in a partnership with the College of San Mateo conjunction with the Chief Probation Officer, or designee through Project Change which provides pursuant to applicable State laws. The school and facility students with unique opportunities to develop administrators shall develop and implement written policy college and career readiness skills, complete and procedures to ensure communication and California’s High School requirements for coordination between educators and probation staff. Graduation, and pursue college-level courses Culturally responsive and trauma-informed approaches for college credit. should be applied when providing instruction. Education staff should collaborate with the facility administrator to We interviewed school staff, probation staff, use technology to facilitate learning and ensure safe youth, and reviewed school daily schedules technology practices. The facility administrator shall ☒ ☐ ☐ which revealed compliance with this request an annual review of each required element of the regulation. program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and It should be noted the Annual Education corrective action needed to achieve compliance with this review was completed on October 25, 2024, section. Such a review, when conducted, cannot be by Dr. Jennifer I. Gonzales Senior Director, delegated to the principal or any other staff of any juvenile Alternative Education, Santa Cruz County court school site. The Superintendent of Schools shall Office of Education. conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 27 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements Article 6 section 1370 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Article 6 section 1370 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Article 6 section 1370 Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Article 6 section 1370 Equivalency Test as approved by the California Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary Article 6 section 1370 education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Article 6 section 1370 Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Article 6 section 1370 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Article 6 section 1370 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Article 6 section 1370 of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Article 6 section 1370 (1) Positive behavior management will be implemented to reduce the need for disciplinary action The education program is integrated into the in the school setting and be integrated into the facility's juvenile facilities’ overall positive behavioral overall behavioral management plan and security ☒ ☐ ☐ management plan and security program. Any system. violations committed while participating in the education program will be handled under the Youth Discipline Policy. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 28 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) School staff shall be advised of administrative Article 6 section 1370 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Article 6 section 1370 Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Article 6 section 1370 education staff will develop policies and procedures that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations Article 6 section 1370 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Article 6 section 1370 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Article 6 section 1370 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Article 6 section 1370 ☒ ☐ ☐ (B) Home Language Survey and the results of the Article 6 section 1370 State Test used for English language proficiency; ☒ ☐ ☐ (C) Needs and services of special populations as Article 6 section 1370 defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Article 6 section 1370 ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Article 6 section 1370 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Article 6 section 1370 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 29 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Upon enrollment, education staff shall comply with Article 6 section 1370 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Article 6 section 1370 (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Article 6 section 1370 provide appropriate credit (full or partial) for course work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning Article 6 section 1370 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Article 6 section 1370 (1) The school and facility administrator should, whenever possible, collaborate with local post- It should be noted that, at the time of the secondary education providers to facilitate access to inspection, YSC had four (4) youth enrolled in ☒ ☐ ☐ educational and vocational opportunities for youth that the College of San Mateo. considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Article 6 Section 1371 6B The facility administrator shall develop and implement Review of policy and procedures and daily written policies and procedures for programs, recreation, schedule revealed compliance with this and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. regulation. Documentation of youth’s programs, recreation, and exercise are documented within the youth program sheets. ☒ ☐ ☐ We reviewed the months of January and February 2025 from the YSC SYTF facility, which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Article 6 Section 1371 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 30 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A youth’s participation in programs, recreation, and Article 6 Section 1371 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Article 6 Section 1371 be posted in the living units. It should be noted, during the inspection facility ☒ ☐ ☐ walkthrough, the youth daily schedule was observed posted within the living unit. There will be a written annual review of the programs, Article 6 Section 1371 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and Programs Annual Review completed by ☒ ☐ ☐ relevant to the population. Superintendent Sanam Aram on February 25, 2025. (a) Programs. All youth shall be provided with the Article 6 Section 1371 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, YSC youth all participate in programming evidence-based, best practice interventions that are which focus on trauma-focused, cognitive, culturally relevant and linguistically appropriate, or pro- evidence-based, best practice interventions social interventions and activities designed to reduce that are culturally relevant and linguistically recidivism. These programs should be based on the appropriate, or prosocial interventions and youth’s individual needs as required by Sections 1355 activities designed to reduce recidivism. and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Review of daily program schedules and Office of Education and can be administered by county interviews with the staff and youth revealed partners such as mental health agencies, community compliance with this regulation. based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; ☒ ☐ ☐ (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Article 6 Section 1371 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Review of daily program schedules and ☒ ☐ ☐ entertainment. Activities shall be supervised and include interviews with the staff and youth revealed orientation and may include coaching of youth. compliance with this regulation. (c) Exercise. All youth shall be provided with the Article 6 Section 1371 opportunity for at least one hour of large muscle activity each day. Review of daily program schedules and ☒ ☐ ☐ interviews with the staff and youth revealed compliance with this regulation. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 31 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The administrator/manager may suspend, for a period not Article 6 Section 1371 to exceed 24 hours, access to recreation and programs. The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Article 6 Section 1372 The facility administrator shall provide access to religious Review of daily schedule revealed youth can services and/or religious counseling at least once each participate in alternative programming during week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ the scheduled religious program time. allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Article 6 Section 1372.2 ☒ ☐ ☐ (b) availability of clergy; and, Article 6 Section 1372.1 ☒ ☐ ☐ (c) availability of religious diets. Article 6 Section 1372.5 ☒ ☐ ☐ 1373 WORK PROGRAM Article 6 section 1373 The facility administrator shall develop policies and Review of policy and procedure revealed procedures regarding the fair and consistent assignment compliance with this regulation. Although the of youth to work programs. Work assigned to a youth shall ☐ ☐ ☒ facility has policies and procedures regarding be meaningful, constructive and related to vocational work programs, the facility is currently not training or increasing a youth's sense of responsibility. operating any work programs for youth. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Article 6 Section 1374 The facility administrator shall develop and implement We reviewed the SYTF visiting logs for written policies and procedures for visiting, that include January and February 2025. Review of logs provisions for special visits. Youth shall be allowed to and review policy and procedures revealed receive visits by parents, guardians or persons standing compliance with this regulation. in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Article 6 Section 1374 the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Article 6 Section 1374 per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Provisions for special visits, in addition to the two-hour Article 6 Section 1374 minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 32 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility may provide access to technology as an Article 6 Section 1374 alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Zoom visits are offered to youth but not as a replacement to in-person visits. 1375 CORRESPONDENCE Article 6 Section 1375 The facility administrator shall develop and implement Staff and youth interviewed as well as review written policies and procedures for correspondence which ☒ ☐ ☐ of policy and procedures revealed compliance provide that: with this regulation. (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Article 6 Section 1375 ☒ ☐ ☐ (c) youth may correspond confidentially with state and Article 6 Section 1375 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Article 6 Section 1375 in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Article 6 section 1376 7B The administrator of each juvenile facility shall develop Staff and youth interviewed as well as review and implement written policies and procedures to provide ☒ ☐ ☐ of policy and procedures revealed compliance youth with access to telephone communications. with this regulation. 1377 ACCESS TO LEGAL SERVICES Article 6 section 1377 The facility administrator shall develop written procedures Staff and youth interviewed as well as review to ensure the right of youth to have access to the courts of policy and procedures revealed compliance and legal services. Such access shall include: ☒ ☐ ☐ with this regulation. (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; Article 6 section 1377.2 (b) provision for confidential consultation with attorneys; Article 6 section 1377.1 and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Article 6 section 1377.4 cost-free telephone access as appropriate. ☒ ☐ ☐ 1390 DISCIPLINE Article 7 Section 1390 The facility administrator shall develop and implement Review of policy and procedures and written policies and procedures for the discipline of youth documentation revealed compliance with this that shall promote acceptable behavior; including the use regulation. of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Article 7 Section 1390 (a) ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Article 7 Section 1390 (b) personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Article 7 Section 1390 (c) ☒ ☐ ☐ (d) contact with parent or attorney; Article 7 Section 1390 (d) ☒ ☐ ☐ (e) exercise; Article 7 Section 1390 (e) ☒ ☐ ☐ 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 33 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) medical services and counseling; Article 7 Section 1390 (f) ☒ ☐ ☐ (g) religious services; Article 7 Section 1390 (g) ☒ ☐ ☐ (h) clean and sanitary living conditions; Article 7 Section 1390 (h) ☒ ☐ ☐ (i) the right to send and receive mail; Article 7 Section 1390 (i) ☒ ☐ ☐ (j) education; and, Article 7 Section 1390 (j) ☒ ☐ ☐ (k) rehabilitative programming. Article 7 Section 1390 (k) ☒ ☐ ☐ The facility administrator shall establish rules of conduct Article 7 Section 1390 and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Article 7 Section 1391 The facility administrator shall develop and implement Review of policy and procedures and written policies and procedures for the administration of ☒ ☐ ☐ documentation revealed compliance with this discipline which shall include, but not be limited to: regulation. (a) designation of personnel authorized to impose discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; Article 7 Section 1391 ☒ ☐ ☐ (c) definition of major and minor rule violations and their Article 7 Section 1391 consequences, and due process requirements; ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior Article 7 Section 1391 interventions; ☒ ☐ ☐ (e) minor rule violations may be handled informally by Article 7 Section 1391 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Article 7 Section 1391 be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☐ ☐ It should be noted zero (0) SYTF youth have been in violation of YSC major rules. (2) accommodations provided to youth with Article 7 Section 1391 disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Article 7 Section 1391 incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Article 7 Section 1391 evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Article 7 Section 1391 hearing process; ☒ ☐ ☐ (6) provision for administrative review. Article 7 Section 1391 ☒ ☐ ☐ (g) violations that result in a removal from camp or Article 7 Section 1391 commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 34 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1410 MANAGEMENT OF COMMUNICABLE Article 10 Section 1410 DISEASES. Review of policy and procedure revealed The health administrator/responsible physician, in compliance with this regulation. cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; Article 10 Section 1410 ☒ ☐ ☐ (b) Identification of relevant symptoms; Article 10 Section 1410 ☒ ☐ ☐ (c) Referral for medical evaluation; Article 10 Section 1410 ☒ ☐ ☐ (d) Treatment responsibilities during detention; Article 10 Section 1410 ☒ ☐ ☐ (e) Coordination with public and private community- Article 10 Section 1410 based resources for follow-up treatment; ☒ ☐ ☐ (f) Applicable reporting requirements; and, Article 10 Section 1410 ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. Article 10 Section 1410 ☒ ☐ ☐ The policies and procedures shall be updated as Article 10 Section 1410 necessary to reflect communicable disease priorities identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Article 10 Section 1433 The health administrator, in cooperation with the facility All youth Housing units have a medical lock administrator, shall develop policy and procedures to ☒ ☐ ☐ box in the dayroom. Youth fill out a medical establish a daily routine for youth to convey requests for service request form for medical or behavioral emergency and non-emergency medical, dental and health services. behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Article 10 Section 1480 The youth’s personal clothing, undergarments and Review of policy and procedure and interviews footwear may be substituted for the institutional clothing ☒ ☐ ☐ with staff and youth revealed compliance with and footwear specified in this regulation. The facility has this regulation. the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Article 10 Section 1480 laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing Article 10 Section 1480 for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; (2) Outer garments; Article 10 Section 1480 ☒ ☐ ☐ (3) New non-disposable underwear which shall Article 10 Section 1480 remain with the youth throughout their stay, and; ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and Article 10 Section 1480 free of stains, including tee shirts and bras. ☒ ☐ ☐ (c) Clothing is laundered at the temperature required by Article 10 Section 1480 local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Article 10 Section 1480 ☒ ☐ ☐ 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 35 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1482 CLOTHING EXCHANGE Article 10 Section 1482 The facility administrator shall develop and implement Review of policy and procedure and interviews written policies and site-specific procedures for the with staff and youth revealed compliance with cleaning and scheduled exchange of clothing. Unless this regulation and youth are receiving their work, climatic conditions, or illness necessitates more ☒ ☐ ☐ own underwear back at clothing exchange. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Article 10 Section 1484 PERSONAL CLOTHING Review of policy and procedure revealed There shall be written policies and site-specific compliance with this regulation. procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Article 10 Section 1485 There shall be written policies and site-specific Review of policy and procedure and interviews procedures developed and implemented by the facility with staff and youth revealed compliance with administrator for the availability of personal hygiene ☒ ☐ ☐ this regulation. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Article 10 Section 1485 ☒ ☐ ☐ (b) Toothpaste; Article 10 Section 1485 ☒ ☐ ☐ (c) Soap; Article 10 Section 1485 ☒ ☐ ☐ (d) Comb; Article 10 Section 1485 ☒ ☐ ☐ (e) Shaving implements; Article 10 Section 1485 ☒ ☐ ☐ (f) Deodorant; Article 10 Section 1485 ☒ ☐ ☐ (g) Lotion; Article 10 Section 1485 ☒ ☐ ☐ (h) Shampoo; and, Article 10 Section 1485 ☒ ☐ ☐ (i) Post-shower conditioning hair products. Article 10 Section 1485 ☒ ☐ ☐ Youth shall not be required to share any personal care Article 10 Section 1485 items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 36 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1486 PERSONAL HYGIENE Article 10 Section 1486 There shall be written policies and site specific Review of policy and procedure and interviews procedures developed and implemented by the facility with staff and youth revealed compliance with administrator for showering/bathing and brushing of ☒ ☐ ☐ this regulation. teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Article 10 Section 1487 Youth shall have access to a razor daily, unless their Review of policy and procedure and interviews appearance must be maintained for reasons of with staff and youth revealed compliance with identification in Court. All youth shall have equal ☒ ☐ ☐ this regulation. It should be noted YSC youth opportunity to shave face and body hair. The facility are afforded an opportunity to shave daily. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Article 10 Section 1488 Hair care services shall be available in all juvenile Review of policy and procedure and interviews facilities. Youth shall receive hair care services monthly. with staff and youth revealed compliance with Equipment shall be cleaned and disinfected after each this regulation. haircut or procedure, by a method approved by the State ☒ ☐ ☐ Board of Barbering and Cosmetology. It should be noted the facility has a contract with FadeOclock barbers and braiders who provides haircare services twice a month for all youth. 1500 STANDARD BEDDING AND LINEN ISSUE Article 11 Section 1500 Clean laundered, suitable bedding and linens, in good Review of policy and procedure and interviews repair, shall be provided for each youth entering a living ☒ ☐ ☐ with staff and youth revealed compliance with area who is expected to remain overnight, shall include, this regulation. but not be limited to: (a) One mattress or mattress-pillow combination which Article 11 Section 1500 meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Article 11 Section 1500 (a) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Article 11 Section 1500 ☒ ☐ ☐ (d) One towel; and, Article 11 Section 1500 ☒ ☐ ☐ Article 11 Section 1500 It should be noted that, on multiple occasions (e) One blanket or more, up on request ☒ ☐ ☐ this inspection cycle, the youth have been provided extra blankets due to the Units being cold. 1501 BEDDING LINEN EXCHANGE Article 11 Section 1501 The facility administrator shall develop and implement Review of policy and procedure and interviews site specific written policies and procedures for the with staff and youth revealed compliance with scheduled exchange of laundered bedding and linen ☒ ☐ ☐ this regulation. issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 37 of 39 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The covering blanket shall be cleaned or laundered once Article 11 Section 1501 a month. ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND Article 11 Section 1510 MAINTENANCE Review of policy and procedure revealed The facility administrator shall develop and implement compliance with this regulation. written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 38 of 39 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through 21. ☒ ☐ ☐ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7554 San Mateo Youth Service Center SYTF CI PRO 25-26 Page 39 of 39 A453 JUV PRO eff. 01.01.25