Santa Barbara Probation (2023-2024 inspection cycle)

December 7, 2023 Holly Benton, Chief of Probation Santa Barbara County Probation Department 117 E. Carrillo Street Santa Barbara, CA 93101 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SANTA BARBARA COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Benton: The 2023-2024 Comprehensive Inspection of the Santa Barbara County Probation Department has been completed. A pre-inspection briefing was held on Thursday, June 8, 2023, and the following facilities were inspected between Tuesday, September 12, 2023 and Tuesday, September 19, 2023: FACILITY NAME BSCC # FACILITY TYPE Santa Maria Juvenile Justice Center (SMJJC) 7574 JH Santa Barbara Secure Youth Treatment Facility (SYTF) 7575 SYTF Los Prietos Boys Camp 7571 CAMP These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to the annual inspection, Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. Holly Benton Chief of Probation Page 2 INSPECTION RESULTS We identified the following item of noncompliance with Title 15 Minimum Standards: § 1354.5. Room Confinement Per Section (a) (1), (2), and (3) of this regulation, the facility shall adhere to the following: (1) Room confinement shall not be used before other, less restrictive, options have been attempted and exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of the youth BSCC found that, due to assaultive behavior in a housing unit between a group of youth, all youth were separated into two groups and an alternating program schedule was enacted. Due to limited space and limited staffing to facilitate an alternating program, the two groups of youth alternated eating meals in their respective rooms even when the risk level of safety and security for each youth was no longer present or was not individually assessed. BSCC also found that a youth was separated from the group for an extended period and placed on a reintegration plan. Although the reintegration plan indicated that the youth shall participate in limited programming with other youth, it also indicated that the youth would eat all meals in his room. This pre-determined course of action did not include an assessment of the youth’s current emotional stability. Through documentation and an interview with the youth, the youth was regularly eating meals in his room as part of his reintegration plan. Refer to the attached Procedures Checklist for detailed information. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity and Title 24 compliance. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified and no areas of noncompliance were noted. CORRECTIVE ACTION PLAN (CAP) An Exit Briefing with your staff was held on Tuesday, September 19, 2023; BSCC staff presented an overview of the inspection and discussed technical assistance and best practice recommendations. BSCC staff reviewed and provided an Initial Inspection Report for noncompliance items found during the inspection. Your agency provided BSCC staff 7571+ Santa Barbara Probation JH SYTF Camp LTR 23-24 Holly Benton Chief of Probation Page 3 with a CAP addressing these issues on Thursday, November 9, 2023; we responded to the CAP under a separate letter. BSCC staff will verify resolution of corrective action, effective on 11/20/23. * * * Please email me at forrest.coleman@bscc.ca.gov or call (916) 508-7559 if you have any questions. Sincerely, FORREST COLEMAN Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Santa Barbara County Juvenile Court* Chair, Juvenile Justice Commission, Santa Barbara County* Chair, Board of Supervisors, Santa Barbara County* County Administrator, Santa Barbara County* Samuel Leach, Deputy Chief Probation Officer, Santa Barbara County Probation Tiffany Phillips, Facility Manager, Santa Barbara County Probation Malinda Barrera, Deputy Chief, Santa Barbara County Probation *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7571+ Santa Barbara Probation JH SYTF Camp LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7571 FACILITY NAME: Los Prietos Boys Camp (LPBC) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Holly Benton, Chief Probation Officer; Samuel Leach, Deputy Chief Probation Officer; Melinda Barrera, Deputy Chief; Tiffany Phillips, Probation Manager; Christina Ortiz, Behavioral Health; Sam Moreno, Food Service Supervisor; Medina Tasman, RN ; Sarah Miller, Senior DPO; Rene Wheeler, Education Services Director; Mark Lenfkens, School Teacher; JIO Jeff Miller; Random male youth; Male age 15 FIELD REPRESENTATIVE: Forrest Coleman DATE: September 12, 2023, through September 19, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Policy 5102 Program Inspections Program OF BUILDING AND GROUNDS Inspections On an annual basis, or as otherwise required by law, This inspection was conducted nine months each juvenile facility administrator shall obtain a into the first year of the 2023-2024 inspection documented inspection and evaluation from the cycle. Therefore, BSCC staff requested that following: the Los Prietos Boys Camp (LPBC) provide all "County Inspections and Evaluation of Grounds" inspection reports that occurred within a year of the current inspection date. In addition, we requested dates of pending annual reports that shall occur up to December 31, 2023. (A) County building inspection by agency designated by 2022: the Board of Supervisors to approve building safety; Inspected on November 03, 2022, and completed by Larry Haro, Building Inspector, ☐ ☒ ☐ Santa Barbara County. 2023: Report Pending (B) Fire authority having jurisdiction, including a fire 2023: clearance as required by Health and Safety Code ☐ ☐ Inspected on August 8, 2023, and completed ☒ Section 13146.1 (a) and (b); by Greg Nuckols, Fire Dept Inspector, Santa Barbara County Fire Dept. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 1 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2022: Health and Safety Code Section 101045; Environmental Health: Inspected on October 6, 2022, and completed by Alex Solorio, Environmental Health Services (EHS) Medical/Mental Health: Inspected on October 3, 2022, and completed by Yuvette Calhoun, RN; Paige Batson, Deputy Director Community Health. ☐ ☐ ☒ Nutritional Health: Inspected on November 4, 2022, and completed by Susan Liles, MS RD. 2023: Environmental Health: Inspected on September 26, 2023. Report pending. Medical/Mental Health: Inspected on September 16, 2023. Report pending. Nutrition: Pending (D) County superintendent of schools on the adequacy 2022: of educational services and facilities as required in Evaluated on November 9, 2022, and Section 1370; completed by Briam Zimmerman, Director, ☐ ☐ ☒ Pupil Personnel Services, Santa Maria- Bonita School District. 2023: Pending (E) Juvenile court as required by Section 209 of the 2022: Welfare and Institutions Code Inspected on September 15, 2022, and ☐ ☐ completed by Gustavo E Lavayen, Presiding ☒ Judge of the Juvenile Court. 2023: Pending (F) Juvenile Justice Commission as required by Section 2022: 229 of the Welfare and Institutions Code or Probation Inspected on October 7, 2022, and Commission as required by Section 240 of the completed by Commissioners Gabriela Welfare and Institutions Code. ☐ ☐ Ferreir; John Celichowski; Lynn Houston ☒ and assigned commissioners. 2023: Pending. Scheduled for November 9, 2023. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 2 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS LPBC Policy 5103 Staff Orientation, Training, BSCC Note: Compliance with this section is and responsibilities determined by receipt of the Chief Probation Officer’s certification letter confirming that all elements of An Appointment and Qualification Letter, dated July 3, 2023, was received from Santa regulation are met. Barbara County Chief Probation Officer (a) Appointment (CPO), Holly L. Benton, certifying all In each juvenile facility there shall be a superintendent, appointments of staff are pursuant to the director or facility manager in charge of its program and ☐ ☐ applicable laws including minimum standards ☒ from BSCC, Penal Code 6035. Further, that all employees. Such superintendent, director, facility staff who are present at the facility meet all manager and other employees of the facility shall be required qualifications and clearances appointed by the facility administrator pursuant to including contract personnel, volunteers, and applicable provisions of law. other non-employees. The letter confirms that the Santa Barbara County Los Prietos Boys Camp meets Title 15 minimum standards for this regulation. (b) Employee Qualifications LPBC Policy 5103 Staff Orientation, Training, Each facility shall: and responsibilities (1) recruit and hire employees who possess LPBC Policy 5103 Staff Orientation, Training, knowledge, skills and abilities appropriate to and responsibilities ☒ ☐ ☐ their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical LPBC Policy 5103 Staff Orientation, Training, examination including tuberculosis screening and responsibilities test and evaluation for immunity to contagious ☒ ☐ ☐ The elements of this regulation are confirmed illnesses of childhood (i.e., diphtheria, rubeola, in the CPO appointment and qualifications rubella, and mumps); letter dated July 3, 2023. (3) adhere to the minimum standards for the LPBC Policy 5103 Staff Orientation, Training, selection and training requirements adopted by and responsibilities the Board pursuant to Section 6035 of the Penal Detention staff at the Los Prietos Boys Camp Code; and and detentions staff at the Santa Maria Juvenile Justice Center are cross-trained. Thus, when needed, detention staff may be deployed to either facility to provide staffing ☒ ☐ ☐ needs that meet the requirements of this regulation. The Board of State and Community Corrections, Standard and Training for Corrections (STC) Division reports that the Santa Barbara County Probation Department meets Title 15 regulation minimum standards for staff training requirements. (4) conduct a criminal records review, on each new LPBC Policy 5103 Staff Orientation, Training, employee, and psychological examination in and responsibilities ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 3 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Contract personnel, volunteers, and other non- LPBC Policy 5103 Staff Orientation, Training, employees of the facility, who may be present at the and responsibilities facility, shall have such clearance and qualifications Unless always supervised, all contract as may be required by law, and their presence at the personnel, volunteers, and other non- facility shall be subject to the approval and control of the facility manager. ☒ ☐ ☐ members of the facility, who may be present at the facility, have had such clearance and qualifications as may be required by law and their presence is subject to the approval and control of the Chief Probation Officer or designee. 1321 STAFFING LPBC Policy 5105 Supervision of Youth Detention staff at the Los Prietos Boys Camp Each juvenile facility shall: and detentions staff at the Santa Maria Juvenile Justice Center are cross-trained. Thus, when needed, detention staff may be deployed to either facility to provide staffing needs that meet the requirements of this regulation. Further, the LPBC and Juvenile Justice Center abide by the same policies and procedures, as well as the Title 15 regulations including, but not limited to, staff training and qualifications. a) have an adequate number of personnel sufficient to LPBC Policy 5105 Supervision of Youth carry out the overall facility operation and its We reviewed the above policies and programming, to provide for safety and security of procedures, as well as the agency’s youth and staff, and meet established standards and Organization Chart, random weekly staff regulations; schedule, and daily camp schedule covering two consecutive weeks in June, July, and August of 2023. In addition, we made personal observations. At the time of the inspection, the Los Prietos ☒ ☐ ☐ Camp staffing consisted of: 1 Probation Manager 1 Supervising Probation Officer 2 Senior Deputy Probation Officers (Sr. DPO) 2 Senior Juvenile Institutions Officers (SJIO) (3 vacant) 5 Juvenile Institutions Officers (2 vacant) 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 4 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied LPBC Policy 5105 Supervision of Youth because of insufficient numbers of staff on duty absent exigent circumstances; Per the above policy, absent exigent circumstances, the Supervising Probation Officer shall ensure that compliance is met with applicable Title 15 standards set by the Board of State and Community Corrections (BSCC). ☒ ☐ ☐ Through our review of the above policy, visual observations, a review of work schedules for June, July, and August 2023, as well as a review of the camp programming documentation, BSCC staff determined that LPBC regularly ensures that the staffing levels are adequate. BSCC observed that an Sr. DPO and or a Sr. JIO are always on-site in the facility. c) have a sufficient number of supervisory level staff to LPBC Policy 5105 Supervision of Youth ensure adequate supervision of all staff members; After a review of the daily staff schedule, as ☒ ☐ ☐ well as through interviews with youth housed at the facility and staff, BSCC staff confirmed that there is an Sr. DPO and or an Sr. JIO present at the facility on each shift. d) have a clearly identified person on duty at all times LPBC Policy 5105 Supervision of Youth who is responsible for operations and activities and A Senior DPO is assigned to each shift. In the has completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☐ ☐ Senior DPO’s absence, a Lead Senior Juvenile Institution Officer (Sr. JIO) is identified on the roster and assumes the Supervisor’s role. e) have at least one staff member present on each LPBC Policy 5105 Supervision of Youth living unit whenever there are youth in the living unit; Through personal observations, as well as through interviews with staff and youth housed ☒ ☐ ☐ at the facility, LPBC regularly ensures that there is always a staff present in the camp or where a youth is present. Youth are never left unsupervised. f) have sufficient food service personnel relative to the LPBC Policy 5105 Supervision of Youth number and security of living units, including staff qualified and available to: plan menus meeting Meals are prepared on site. nutritional requirements of youth; provide kitchen ☒ ☐ ☐ Current food service personnel staffing supervision; direct food preparation and servings; consists of: conduct related training programs for culinary staff; and maintain necessary records; or, a facility may • 1 Food Services Supervisor who cooks serve food that meets nutritional standards prepared and prepares the meals. by an outside source; 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 5 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, LPBC Policy 5105 Supervision of Youth medical, dental, mental health, building BSCC staff interviewed medical services maintenance, transportation, control room, facility personnel, education services, and camp security and other support staff for the efficient management of the facility, and to ensure that youth ☒ ☐ ☐ staff. We also made personal observations over the course of the inspection week. The supervision staff shall not be diverted from agency is fortunate to have such a significant supervising youth; and, base of collaborative partners and support staff. h) assign sufficient youth supervision staff to provide LPBC Policy 5105 Supervision of Youth continuous wide-awake supervision of youth, subject BSCC staff interviewed camp staff and to temporary variations in staff assignments to meet reviewed housing camp logs, programming special program needs. Staffing shall be in schedules, and employee daily schedules. compliance with a minimum youth-staff ratio for the ☒ ☐ ☐ following facility types: The Santa Barbara County LPBC regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for this regulation. (1) Juvenile Halls (minimum youth-staff ratio) LPBC Policy 5105 Supervision of Youth (A) during the hours that youth are awake, one wide- awake youth supervision staff member on duty for each 10 youth in detention; ☐ ☐ ☒ The Los Prietos Boys Camp (LPBC) is not a Juvenile Hall. Therefore, the below Juvenile Hall Section (1)(A) through section (E) are not applicable to this facility inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, ☐ ☐ ☒ academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum The Los Prietos Boys Camp (LPBC) is not a youth-staff ratio) Special Purpose Juvenile Hall. The below ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake Section A through E are not applicable to this youth supervision staff member is on duty for each facility. 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 6 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, ☐ ☐ ☒ academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) LPBC Policy 5105 Supervision of Youth (A) during the hours that youth are awake, one wide- Through documentation review, personal awake youth supervision staff member on duty for observations, as well as interviews with youth each 15 youth in the camp population; ☒ ☐ ☐ and camp staff, and a review of safety check logs, the facility regularly ensures that there is one wide-awake youth supervision staff member on duty for every 15 youths in detention. (B) during the hours that youth are confined to their room LPBC Policy 5105 Supervision of Youth for the purpose of sleeping, one wide-awake youth ☒ ☐ ☐ supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff LPBC Policy 5105 Supervision of Youth members on duty at all times, regardless of the Supervision of Youth number of youth in residence, unless arrangements In a review of the housing camp log, Safety have been made for backup support services which ☒ ☐ ☐ Check documentation, and daily schedules, allow for immediate response to emergencies; LPBC ensures at least two wide-awake youth supervision staff members are always on duty. (D) at least one youth supervision staff member on duty LPBC Policy 5105 Supervision of Youth who is the same gender as youth housed in the The camp only houses male youth. According facility; ☒ ☐ ☐ to shift schedules, camp logs, visual observations, and interviews with staff and youth, there is always a male staff in the facility. (E) in addition to the minimum staff to youth ratio LPBC Policy 5105 Supervision of Youth required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the function of ☒ ☐ ☐ the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 7 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (F) personnel with primary responsibility for other duties LPBC Policy 5105 Supervision of Youth such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, Through interviews with youth housed at the kitchen or maintenance shall not be classified as facility and staff, we observed that, on occasion, a youth may assist the kitchen with youth supervision staff positions. sole supervision being provided by the cook. However, the cook is not a Core trained staff and primary duties are not the sole ☒ ☐ ☐ supervision of youth. BSCC staff provided technical assistance to the facility in presenting Title 15 guidelines and expectations to maintain ongoing compliance. The facility was assertive in discontinuing the practice and made immediate changes to policy and distributed a work directive to staff. 1322 YOUTH SUPERVISION STAFF LPBC Policy 5101 Introduction ORIENTATION AND TRAINING LPBC Policy 5105 Supervision of Youth Supervision of Youth (a) Prior to assuming any responsibilities each youth LPBC Policy 5103 Staff Orientation, Training supervision staff member shall be properly oriented and Responsibilities to their duties, including: The elements of this regulation are confirmed in the Santa Barbara County Chief Probation Officer’s (CPO) Appointment and Qualifications Letter provided by Santa Barbara County CPO Holly L. Benton and ☒ ☐ ☐ dated July 3, 2023. The letter certifies that LPBC Probation Officers and Institutions Officers (JIO) have been appointed with applicable provisions of law. According to the Board of State and Community Corrections’ Standards and Training for Corrections (STC) Division, Santa Barbara County JJC and LPBC meet Title 15 minimum standards regarding staff training and orientation. (1) youth supervision duties; LPBC Policy 5105 Supervision of Youth 9 The elements of this regulation are identified ☒ ☐ ☐ in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter dated July 3, 2023. (2) scope of decisions they shall make; LPBC Policy 5103 Staff Orientation, Training ☒ ☐ ☐ and Responsibilities (3) the identity of their supervisor; Policy 5103 Staff Orientation, Training and Responsibilities ☒ ☐ ☐ The elements of this regulation are identified in the LPBC training procedure. (4) the identity of persons who are responsible to LPBC 5101 Introduction them; ☒ ☐ ☐ LPBC Policy 5103 Staff Orientation, Training and Responsibilities (5) persons to contact for decisions that are beyond LPBC Policy 5103 Staff Orientation, Training ☒ ☐ ☐ their responsibility; and and Responsibilities 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 8 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) ethical responsibilities. LPBC Policy 5103 Staff Orientation, Training and Responsibilities ☒ ☐ ☐ The Institution Training Officer (ITO) ensure that newly hired camp staff and non-sworn staff are properly trained with the elements of this regulation. (b) Prior to assuming any responsibility for the LPBC Policy 5103 Staff Orientation, Training supervision of youth, each youth supervision staff and Responsibilities member shall receive a minimum of 40 hours of facility-specific orientation, including: All new full-time and temporary employees receive 40 hours of Introductory Training. The elements of this regulation are confirmed in the CPO Appointment and Qualifications ☒ ☐ ☐ Letter dated July 3, 2023. According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, Los Prietos Boys Camp ensures each youth supervision staff member shall receive a minimum of 40 hours of facility-specific orientation training. (1) individual and group supervision techniques; LPBC Policy 5103 Staff Orientation, Training and Responsibilities ☒ ☐ ☐ The Institution Training Officer (ITO) ensures that newly hired camp staff are properly trained with the elements of this regulation. (2) regulations and policies relating to discipline and LPBC Policy 5103 Staff Orientation, Training rights of youth pursuant to law and the provisions and Responsibilities of this chapter; BSCC staff were impressed with the JIO Staff ☒ ☐ ☐ Orientation/Training Checklist that is very detailed and captures the elements of all sections of this regulation. (3) basic health, sanitation and safety measures; LPBC Policy 5103 Staff Orientation, Training and Responsibilities The initial 40-hour training encompasses the ☒ ☐ ☐ elements of this regulation. Specifically, Blood-borne Pathogens and a Universal Precautions training are provided to camp staff. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 9 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) suicide prevention and response to suicide LPBC Policy 5103 Staff Orientation, Training attempts and Responsibilities The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter dated ☒ ☐ ☐ July 3, 2023. In addition, camp staff receive suicide prevention training as part of their initial training as well as annual suicide prevention training updates. (5) policies regarding use of force, de-escalation LPBC Policy 5103 Staff Orientation, Training techniques, chemical agents, mechanical and and Responsibilities physical restraints; The elements of this regulation are identified ☒ ☐ ☐ in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter dated July 3, 2023. (6) review of policies and procedures referencing LPBC Policy 5103 Staff Orientation, Training trauma and trauma-informed approaches; and Responsibilities ☒ ☐ ☐ The Institution Training Officer (ITO) ensures that newly hired camp staff are properly trained with the elements of this regulation. (7) procedures to follow in the event of Policy 5103 Staff Orientation, Training and emergencies; ☒ ☐ ☐ Responsibilities (8) routine security measures, including facility LPBC Policy 5103 Staff Orientation, Training perimeter and grounds; and Responsibilities The elements of this regulation are identified ☒ ☐ ☐ in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter dated July 3, 2023. (9) crisis intervention and mental health referrals to LPBC Policy 5103 Staff Orientation, Training mental health services; and Responsibilities ☒ ☐ ☐ Staff receive initial training in addition to an annual suicide prevention update. (10) documentation; and LPBC Policy 5103 Staff Orientation, Training ☒ ☐ ☐ and Responsibilities 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 10 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (11) fire/life safety training LPBC Policy 5103 Staff Orientation, Training and Responsibilities The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter dated July 3, 2023. ☒ ☐ ☐ The Institution Training Officer (ITO) ensures that newly hired camp staff are properly trained with the elements of this regulation. Staff also receive annual emergency procedures training and or acknowledge a review of policy and procedure. (c) Prior to assuming sole supervision of youth, each LPBC Policy 5103 Staff Orientation, Training youth supervision staff member shall successfully and Responsibilities complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal The elements of this regulation are identified Code Section 6035. in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter dated July 3, 2023. Staff complete CORE within the first year of permanent assignment. (d) Prior to exercising the powers of a peace officer LPBC Policy 5103 Staff Orientation, Training youth supervision staff shall successfully complete and Responsibilities training pursuant to Section 830 et seq. of the Penal Code. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter dated July 3, 2023. Staff complete PC 832 within the first year of permanent assignment. 1323 FIRE AND LIFE SAFETY LPBC Policy 5105 Supervision of Youth, Whenever there is a youth in a juvenile facility, there shall Policy 5103 Staff Orientation, Training and be at least one wide awake person on duty at all times Responsibilities who meets the training standards established by the LPBC Policy 5112 Fire Safety/Emergency Board for general fire and life safety which relate Evacuation Procedures specifically to the facility. After a review of documentation, all staff shall ☒ ☐ ☐ receive Fire and Life Safety Training either through CORE training or other contracted certified providers. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter dated July 3, 2023. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 11 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL LPBC Policy 5101 Introduction LPBC Policy 5103 Staff Orientation, Training All facility administrators shall develop, publish, and and Responsibilities implement a manual of written policies and procedures The facility manual is available to employees that address, at a minimum, all regulations that are in electronic and hard copy format. applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, Confirmed in a memorandum written by and shall be administratively reviewed at a minimum Deputy Chief Probation Officer, Samuel Leach every two years, and updated, as necessary. Those and dated April 19, 2023, the policy and records relating to the standards and requirements set ☒ ☐ ☐ procedure manual was administratively forth in these regulations shall be accessible to the Board reviewed as of the date indicated and on request. reviewed at a minimum of every two years. The manual shall include: Per the agency’s policy, Juvenile Institutions Officer (JIO) staff review the Policy and Procedure Manual during initial training. The policy is reviewed by staff annually and or as needed. (a) table of organization, including channels of LPBC Policy 5101 Introduction communications and a description of job ☒ ☐ ☐ SMJH 4100 Juvenile Justice Center Structure classifications; and Organization (b) responsibility of the probation department, purpose LPBC Policy 5101 Introduction of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention In review of reports submitted, per Title 15 Commission or Probation Committee, probation regulations, Section 1313 County Inspections staff, school personnel and other agencies that are and Evaluation of Building and Grounds, and involved in juvenile facility programs; through interviews with the probation staff, ☒ ☐ ☐ school personnel, and other agencies, BSCC staff concluded that all collaborative partners have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the Los Prietos Boys Camp’s policy and procedure manual. (c) responsibilities of all employees; LPBC Policy 5103 Staff Orientation, Training and Responsibilities ☒ ☐ ☐ Camp staff have access to the policy and procedure manuals in hard copy and or electronic format. (d) initial orientation and training program for LPBC Policy 5103 Staff Orientation, Training employees; ☒ ☐ ☐ and Responsibilities 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 12 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) initial orientation, including safety and security issues LPBC Policy 5103 Staff Orientation, Training and anti-discrimination policies, for support staff, Responsibilities contract employees, school, mental/behavioral LPBC Policy 5101 Introduction health and medical staff, program providers and volunteers; Prior to initial entry to the facility, the LPBC ensures new support staff, contractors, and ☒ ☐ ☐ or volunteers undergo a safety/security briefing and must complete the initial orientation training. BSCC staff observed a well-detailed “Orientation Checklist” specifically geared toward non-probation staff identified in this section of the regulation. (f) maintenance of record-keeping, statistics and LPBC Policy 5103 Staff Orientation, Training communication system to ensure: Responsibilities ☒ ☐ ☐ LPBC Policy 5101 Introduction The agency’s support staff report and maintain records required by regulation. (1) efficient operation of the juvenile facility; LPBC Policy 5101 Introduction In part, a case management system, handwritten tracking forms, housing camp ☒ ☐ ☐ programming forms, and shift activity schedules are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; LPBC Policy 5101 Introduction ☒ ☐ ☐ (3) maintenance of individual youth's records; ☒ ☐ ☐ LPBC Policy 5101 Introduction (4) supply of information to the juvenile court and LPBC Policy 5101 Introduction those authorized by the court or by the law; and, The agency utilizes a case management ☒ ☐ ☐ system for communication and record keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. ☒ ☐ ☐ LPBC Policy 5101 Introduction (g) ethical responsibilities; ☒ ☐ ☐ LPBC Policy 5101 Introduction (h) trauma-informed approaches; LPBC Policy 5101 Introduction In addition to following expectations to the ☒ ☐ ☐ above policy, as part of the annual review training, all LPBC camp staff participated in training that included but was not limited to trauma-informed approaches. (i) culturally responsive approaches; LPBC Policy 5101 Introduction In addition to following expectations to the ☒ ☐ ☐ above policy, as part of annual review training, all LPBC camp staff participated in training that included but was not limited to culturally responsive approaches. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 13 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (j) gender responsive approaches; LPBC Policy 5101 Introduction As part of annual review training, all LPBC ☒ ☐ ☐ camp staff participated in training that included but was not limited to gender-responsive approaches. (k) a non-discrimination provision that provides that all LPBC Policy 5101 Introduction youth within the facility shall have fair and equal access to all available services, placement, care, BSCC staff reviewed the above policy and treatment, and benefits, and provides that no person orientation packets and interviewed youth to shall be subject to discrimination or harassment on conclude that the LPBC meets compliance the basis of actual or perceived race, ethnic group with the elements of this regulation. In ☒ ☐ ☐ identification, ancestry, national origin, immigration addition, camp staff and non-camp staff are status, color, religion, gender, sexual orientation, required to take non-discriminatory training. gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any LPBC Policy 5108 Use of Force chemical agents related security devices, and ☒ ☐ ☐ weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Not applicable Cal eligibility information and enrollment of eligible ☒ ☐ ☐ SMJJC 4124, Section XIV, Pages 19-20 youth; and, (n) establishment of a policy that prohibits all forms of LPBC Policy 5105 Supervision of Youth sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such ☒ ☐ ☐ conduct and any retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN LPBC Policy 5102 Program Inspections The facility administrator shall consult with the local fire Based on the documentation provided, the ☒ ☐ ☐ department having jurisdiction over the facility, or with the facility meets compliance with the elements State Fire Marshal, in developing a plan for fire safety contained in this section of the Title 15 which shall include, but not be limited to: regulations. a) a fire prevention plan to be included as part of the LPBC Policy 5112 Fire Safety/Emergency ☒ ☐ ☐ manual of policy and procedures; Evacuation Procedures b) monthly fire and life safety inspections by facility LPBC Policy 5102 Program Inspections staff with two- year retention of the inspection LPBC Policy 5112 Fire Safety/Emergency record; Evacuation Procedures To aid in ensuring compliance, the facility has a staff assigned as the facility Safety Officer. ☒ ☐ ☐ BSCC staff reviewed monthly fire and life safety inspections from January 2022 to the inspection date. The facility far exceeds expectations for this requirement. In part, elements of a fire and life safety inspection are conducted daily. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 14 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) fire prevention inspections as required by Health LPBC Policy 5112 Fire Safety/Emergency and Safety Code Section 13146.1(a) and (b); Evacuation Procedures LPBC Policy 5102 Program Inspections, Section ☒ ☐ ☐ The facility was inspected on August 8, 2023, and completed by Greg Nuckols, Fire Dept Inspector, Santa Barbara County Fire Dept.. d) an evacuation plan; LPBC Policy 5112 Fire Safety/Emergency ☒ ☐ ☐ Evacuation Procedures e) documented fire drills not less than quarterly; LPBC Policy 5112 Fire Safety/Emergency Evacuation Procedures LPBC Policy 5102 Program Inspections BSCC staff reviewed quarterly fire drills from the prior March 23, 2022, inspection date to ☒ ☐ ☐ the current inspection date. We discussed adding detail to the fire drill form that identifies the number of youths accounted for at the time of the drill. We also discussed clarity in language indicating a fire drill as articulated in Title 15 regulations. f) a written plan for the emergency housing of youth in LPBC Policy 5113 Emergency Alarm, Bomb the case of fire; and, Threat, and Hostage Procedures ☒ ☐ ☐ Per LPBC policy, adequate emergency housing for the youth will be provided by transporting youth to the Santa Maria Juvenile Justice Center. g) development of a fire suppression pre-plan in LPBC Policy 5112 Fire Safety/Emergency cooperation with the local fire department. ☒ ☐ ☐ Evacuation Procedures 1326 SECURITY REVIEW LPBC Policy 5102 Program Inspections Each facility administrator shall develop policies and A memorandum dated July 5, 2023, and procedures to annually review, evaluate, and document written by Deputy Chief Probation Officer security of the facility. The review and evaluation shall Melinda Barrera confirms that LPBC’s include internal and external security, including, but not ☒ ☐ ☐ management team conducted an annual limited to, key control, equipment, and staff training. security review. The review began in December 8, 2022, and was completed on January 25, 2023. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 15 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES LPBC Policy 5112 Fire Safety/Emergency Evacuation Procedures and The facility administrator shall develop facility-specific policies and procedures for emergencies that shall LPBC Policy 5113 Emergency Alarm, Bomb include, but not be limited to: Threat, and Hostage Procedures An LPBC Annual Security/Emergency ☒ ☐ ☐ Procedures Review dated January 25, 2023, was provided. The document indicates that the Santa Barbara County Probation Department’s management team conducted an annual security/emergency procedures review. (a) escape, disturbances, and the taking of hostages; LPBC 5113 Policy Emergency Alarm, Bomb ☒ ☐ ☐ Threat, and Hostage Procedures, Section IV, Page 7 (b) civil disturbance, active shooter and terrorist attack; LPBC 5113 Policy Emergency Alarm, Bomb ☒ ☐ ☐ Threat, and Hostage Procedures (c) fire and natural disasters; LPBC 5113 Policy Emergency Alarm, Bomb ☒ ☐ ☐ Threat, and Hostage Procedures (d) periodic testing of emergency equipment; LPBC Policy 5112 Fire Safety/Emergency ☒ ☐ ☐ Evacuation Procedures (e) emergency evacuation of the facility; and LPBC Policy 5112 Fire Safety/Emergency Evacuation Procedures Los Prietos youth will be transported to the ☒ ☐ ☐ Santa Maria Juvenile Justice Center in the event of an emergency evacuation. The facility has experienced evacuation and has shown itself to be well prepared in all areas. (f) a program to provide all youth supervision staff with LPBC Policy 5112 Fire Safety/Emergency ☒ ☐ ☐ an annual review of emergency procedures. Evacuation Procedures 1328 SAFETY CHECKS LPBC Policy 5105 Supervision of Youth Supervision of Youth The facility administrator shall develop and implement LPBC 5101 Introduction policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed the facility’s safety checks for at random or varied intervals during hours when youth the months of June, July, and August 2023. are asleep or when youth are in their rooms, confined in holding cells or confined to their bed in a dormitory. In review of safety check documentation, Supervision is not replaced, but may be supplemented safety checks are being completed at a by, an audio/visual electronic surveillance system minimum of every 15 minutes and at random ☒ ☐ ☐ designed to detect overt, aggressive or assaultive or varied intervals during the hours youth are behavior and to summon aid in emergencies. All safety confined to their bed areas. To ensure checks shall be documented with the actual time the ongoing compliance with this regulation, we check is completed. provided technical assistance with regard to ensuring that random and varied safety checks are not conducted in a repetitive time frame pattern that can be easily pre- determined by youth. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 16 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN LPBC Policy 5124 Mental Health Services and Procedures/Suicide Prevention and Response Procedures The facility administrator, in collaboration with the healthcare and behavioral/mental health The Los Prietos Boys Camp had zero (0) administrators, shall plan and implement written policies attempted suicide attempts during this and procedures which delineate a Suicide Prevention inspection cycle. Review of policy and Plan. The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention procedure manual revealed compliance with responses shall be respectful and in the least invasive this regulation. manner consistent with the level of suicide risk. The The facility’s Suicide Prevention Plan is a plan shall include the following elements: collaboration with Probation, Behavioral Wellness (Be Well) to ensure youth at risk or identified as at-risk are supervised ☒ ☐ ☐ appropriately and provided with necessary services. Specific criteria in the plan address intake assessments and screenings, communication amongst agency partners, response by staff and notifications to staff, administration, family, and the Court when appropriate. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter dated July 3, 2023. (a) Suicide prevention training as required in Section LPBC Policy 5124 Mental Health Services 1322, Youth Supervision Staff Orientation, and and Procedures/Suicide Prevention and Training and the Juvenile Corrections Officer Core Suicide Prevention Program Course. BSCC staff reviewed annual STC Suicide prevention class rosters showing intake staff and camp staff received the appropriate suicide prevention training. ☒ ☐ ☐ There were no incidents of suicide attempts and/or suicide ideations from the prior 2022 BSCC inspection to the current inspection. The agency confirmed that an annual refresher suicide prevention training is included in the LPBC Suicide Prevention Plan. In addition, staff receive suicide prevention training during Counselor CORE training. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 17 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and LPBC Policy 5124 Mental Health Services and Precautionary Protocols Procedures/Suicide Prevention and Suicide (1) All youth shall be screened for risk of Prevention Program suicide at intake and as needed during detention. BSCC staff reviewed random youth intake screenings and/or assessments completed by intake facility staff. Youth committed to LPBC are screened and assessed prior to ☒ ☐ ☐ being transported to LPBC from the Santa Maria JJC and at intake to LPBC. The elements of this regulation are performed via staff’s personal observations, intake questions, prior SMJJC behaviors, and information from parents. Medical staff conduct an assessment as well. (2) All youth supervision staff who perform LPBC Policy 5124 Mental Health Services intake processes shall be trained in and Procedures/Suicide Prevention and screening youth for risk of suicide. Suicide Prevention Program ☒ ☐ ☐ An annual suicide prevention refresher training is provided to all staff. (3) All youth who have been identified during LPBC Policy 5124 Mental Health Services and the intake screening process to be at risk of Procedures/Suicide Prevention and Suicide suicide shall be referred to Prevention Program behavioral/mental health staff for a suicide risk assessment. Youths identified during the intake screening ☒ ☐ ☐ process or at any time to be at risk of suicide shall be immediately referred to Behavioral Health/Be Well personnel or the on-call provider if behavioral health is not present at the facility. (4) Precautionary protocols shall be developed LPBC Policy 5124 Mental Health Services and to ensure the youth’s safety pending the ☒ ☐ ☐ Procedures/Suicide Prevention and Suicide behavioral/mental health assessment. Prevention Program (c) Referral process to behavioral/mental health staff LPBC Policy 5124 Mental Health Services for assessment and/or services. and Procedures/Suicide Prevention and Suicide Prevention Program Youth indicating any type of suicidal ideations are immediately referred to Behavioral Health/Be Well personnel or the on-call provider if behavioral health is not present at the facility. ☒ ☐ ☐ There is a behavioral health staff person on site weekly. There is an on-call crisis unit available to respond to suicide-related incidents on weekends and after hours. There were no incidents of suicide attempts and/or suicide ideations from the prior BSCC inspection to the current inspection. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 18 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Procedures for monitoring of youth identified at risk LPBC Policy 5124 Mental Health Services and for suicide. Procedures/Suicide Prevention and Suicide Prevention Program ☒ ☐ ☐ To monitor youth at risk for suicide, the facility utilizes the necessary suicide watch precautions. (e) Safety Interventions LPBC Policy 5124 Mental Health Services and (1) Procedures to address intervention Procedures/Suicide Prevention and Suicide protocols for youth identified at risk for Prevention Program suicide which may include, but are not limited to: Youth indicating any type of suicidal ideations are immediately referred to Behavioral ☒ ☐ ☐ Health/Be Well personnel or the on-call provider if behavioral health is not present at the facility. Depending on the severity of circumstance, a youth may be transported to the Santa Maria JJC and placed on the facility suicide watch protocol. A. Housing consideration LPBC Policy 5124 Mental Health Services and Procedures/Suicide Prevention and ☒ ☐ ☐ Suicide Prevention Program B. Treatment strategies including LPBC Policy 5124 Mental Health Services and trauma-informed approaches Procedures/Suicide Prevention and Suicide Prevention Program ☒ ☐ ☐ Multi-Disciplinary Team (MDT) meetings provide collaboration needed to incorporate treatment strategies and trauma-informed approaches. (2) Procedures to instruct youth supervision LPBC Policy 5124 Mental Health Services and staff how to respond to youth who exhibit Procedures/Suicide Prevention and Suicide suicidal behaviors. Prevention Program ☒ ☐ ☐ Camp staff are provided initial and ongoing suicide prevention training. (f) Communication LPBC Policy 5124 Mental Health Services (1) The intake process shall include and Procedures/Suicide Prevention and communication with the arresting officer Suicide Prevention Program and family guardians regarding the youth’s ☒ ☐ ☐ past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current LPBC Policy 5124 Mental Health Services information sharing about youth at risk for and Procedures/Suicide Prevention and suicide with youth supervision, healthcare, Suicide Prevention Program and behavioral/mental health staff. ☒ ☐ ☐ MDT meetings occur that may include representatives from probation (staff and administrators), medical, behavioral health, and teachers or school administrators. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 19 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Debriefing of Critical Incidents Related to Suicides LPBC Policy 5124 Mental Health Services and or Attempts Procedures/Suicide Prevention and Suicide (1) Process for administrative review of the ☒ ☐ ☐ Prevention Program circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected LPBC Policy 5124 Mental Health Services staff. and Procedures/Suicide Prevention and ☒ ☐ ☐ Suicide Prevention Program (3) Process for a debriefing event with affected LPBC Policy 5124 Mental Health Services youth. and Procedures/Suicide Prevention and Suicide Prevention Program ☒ ☐ ☐ (h) Documentation LPBC Policy 5124 Mental Health Services and (1) Documentation processes shall be Procedures/Suicide Prevention and Suicide ☒ ☐ ☐ developed to ensure compliance with this Prevention Program regulation Youth identified at risk for suicide shall not be denied LPBC Policy 5124 Mental Health Services the opportunity to participate in facility programs, and Procedures/Suicide Prevention and services and activities which are available to other non- Suicide Prevention Program suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS LPBC Policy 5101 Introduction Communications Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ At the time of this inspection, there were no of confinement, filed against persons or legal entities reports of legal action having occurred since responsible for juvenile facility operation. the prior inspection. 1341 DEATH AND SERIOUS ILLNESS OR INJURY LPBC Policy 5127 Health Services and OF A YOUTH WHILE DETAINED Procedures (1) Death of a Youth. This policy requires notification from the (a) The facility administrator, in cooperation with the Chief Probation Officer to the parent or legal health administrator and the behavioral/mental guardian and attorney of record. health director, shall develop written policies and procedures in the event of the death of a youth ☒ ☐ ☐ This policy includes notification of the while detained, which include notifications to Juvenile Court by the Chief Probation Officer. necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in At the time of this inspection, there were no loco parentis and the youth’s attorney of record. reports of the death of a youth in custody having occurred since the prior inspection. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 20 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the LPBC Policy 5127 Health Services and facility administrator, shall develop written policies Procedures and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☐ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the LPBC Policy 5127 Health Services and Board a copy of the report submitted to the Attorney Procedures General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from LPBC Policy 5127 Health Services and the administrator, the Board may within 30 calendar Procedures days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this sub. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth LPBC Policy 5127 Health Services and (a) The facility administrator, in cooperation with the Procedures health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING LPBC Policy 5101 Introduction Communications Each juvenile facility shall submit required population and profile survey reports to the Board within 10 ☒ ☐ ☐ Per the Board of State and Community working days after the end of each reporting period, in Corrections, records show that the LPBC a format to be provided by the Board. population capacity reports are timely and meet minimum standards for this regulation. 1343 JUVENILE FACILITY CAPACITY LPBC Policy 5101 Introduction Communications When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than Los Prietos Boys Camp rated capacity is 56 ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility youth. administrator shall provide a crowding report to the Board in a format provided by the Board. At the time of the inspection, the youth population totaled 5 youth. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 21 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES LPBC Policy 5114 Admittance/Release Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth We reviewed 5 admission youth packets that emphasize respectful and humane engagement completed for each month June, July, and with youth, and reflect that the admission process may August. be traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, A review of the documentation indicates ☒ ☐ ☐ culturally relevant, and responsive to the language and LPBC complies with the minimum standards literacy needs of youth. In addition to the requirements for this regulation. of Sections 1324 and 1430 of these regulations: Further, a combination of a variety of documentation reviews, interviews with youth housed at the facility, interviews with camp staff, and interviews with medical health partners confirm compliance. (a) the admittance process shall include: LPBC Policy 5114 Admittance/Release (1) Access to two free phone calls within one hour Procedures of admittance in accordance with the provisions of Welfare and Institution Code Section 627; ☒ ☐ ☐ BSCC staff reviewed documentation and interviewed camp staff, as well as youth housed at the facility. We confirmed that the facility offers required phone calls at intake. (2) Offer of a shower; LPBC Policy 5114 Admittance/Release Procedures BSCC staff reviewed documentation and ☒ ☐ ☐ interviewed camp staff, as well as youth housed at the facility. We confirmed that the facility offers a shower during the intake process. (3) Documented secure storage of personal LPBC Policy 5114 Admittance/Release ☒ ☐ ☐ belongings; Procedures (4) Offer of food upon arrival; LPBC Policy 5114 Admittance/Release Procedures ☒ ☐ ☐ BSCC staff confirmed that youth are offered a meal at intake. (5) Screening for physical and behavioral health LPBC Policy 5114 Admittance/Release and safety issues, intellectual or developmental Procedures disabilities; After a review of the above policy and the youth intake documentation, the facility’s medical and behavioral health personnel ☒ ☐ ☐ evaluate youth within 72 hours of admittance. In addition, the intake JIO is trained to assess and screen each youth using the Massachusetts Youth Screening Instrument (MAYSI-II). 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 22 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) Screening for physical and developmental LPBC Policy 5114 Admittance/Release disabilities in accordance with Sections 1329, Procedures 1413, and 1430 of these regulations; Through documentation and interviews with ☒ ☐ ☐ medical and behavioral health staff, BSCC staff confirmed that LPBC ensures that all youth have a medical screening exam within 96 hours of intake. (7) Contact with Regional Center for the LPBC Policy 5114 Admittance/Release Developmentally Disabled for youth that are Procedures ☒ ☐ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. LPBC Policy 5114 Admittance/Release ☒ ☐ ☐ Procedures (b) juvenile hall administrators shall establish written Not Applicable criteria for detention that considers the least ☐ ☐ ☒ restrictive environment. (c) juvenile camps and post-dispositional programs in SMJH 5114 Admittance/Release Procedures juvenile halls shall develop policies and procedures that advise the youth of the estimated ☒ ☐ ☐ length of stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and LPBC is not a Juvenile Hall. procedures that advise any committed youth of the ☐ ☐ ☒ Not Applicable estimated length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL LPBC Policy 5114 Admittance/Release ABUSE Procedures LPBC Policy 5103 Staff Orientation, Training The facility administrator shall develop and implement and Responsibilities written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require Camper Manual facility staff to assess each youth within 72 hours of admission based on the following information: BSCC staff reviewed eight youth intake packet examples, between January 2023 to present, to confirm youth being screened for the risk of sexual victimization. We observed that through a variety of intake processes and ☒ ☐ ☐ multiple points of contact, the youth receive portions of the screening as it relates to screening for the risk of sexual victimization. To ensure ongoing compliance, BSCC staff discussed favorable outcomes when a Title 15 requirement is specifically identified in policy and procedure. We suggest incorporating and identifying the elements of this regulation in the admission policy. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 23 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Prior sexual victimization or abusiveness; LPBC Policy 5114 Admittance/Release Procedures ☒ ☐ ☐ LPBC Policy 5103 Staff Orientation, Training and Responsibilities (b) Gender nonconforming appearance or manner; or LPBC Policy 5114 Admittance/Release identification as lesbian, gay or bisexual, Procedures transgender, queer or intersex, and whether the LPBC Policy 5103 Staff Orientation, Training youth may, therefore, be vulnerable to sexual ☒ ☐ ☐ and Responsibilities abuse; Camper Manual (c) Current charges and offense history; LPBC Policy 5114 Admittance/Release Procedures ☒ ☐ ☐ LPBC Policy 5103 Staff Orientation, Training and Responsibilities (d) Age; LPBC Policy 5114 Admittance/Release Procedures ☒ ☐ ☐ LPBC Policy 5103 Staff Orientation, Training and Responsibilities (e) Level of emotional and cognitive development; LPBC Policy 5114 Admittance/Release Procedures ☒ ☐ ☐ LPBC Policy 5103 Staff Orientation, Training and Responsibilities (f) Physical size and stature; LPBC Policy 5114 Admittance/Release Procedures ☒ ☐ ☐ LPBC Policy 5103 Staff Orientation, Training and Responsibilities (g) Mental illness or mental disabilities; LPBC Policy 5114 Admittance/Release Procedures ☒ ☐ ☐ LPBC Policy 5103 Staff Orientation, Training and Responsibilities (h) Intellectual or developmental disabilities; LPBC Policy 5114 Admittance/Release Procedures LPBC Policy 5103 Staff Orientation, Training ☒ ☐ ☐ and Responsibilities (i) Physical disabilities; LPBC Policy 5114 Admittance/Release Procedures ☒ ☐ ☐ LPBC Policy 5103 Staff Orientation, Training and Responsibilities (j) The youth’s perception of vulnerability; and, LPBC Policy 5114 Admittance/Release Procedures LPBC Policy 5103 Staff Orientation, Training ☒ ☐ ☐ and Responsibilities 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 24 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) Any other specific information about the individual LPBC Policy 5114 Admittance/Release youth that may indicate heightened needs for Procedures supervision, additional safety precautions, or ☒ ☐ ☐ LPBC Policy 5103 Staff Orientation, Training separation from certain other youth. and Responsibilities Staff shall ascertain this information through LPBC Policy 5114 Admittance/Release conversations with the youth during the admittance Procedures process, medical and behavioral health screenings; LPBC Policy 5103 Staff Orientation, Training during classification assessments; and by reviewing ☒ ☐ ☐ and Responsibilities court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate LPBC Policy 5114 Admittance/Release controls on the dissemination of information within the Procedures facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES LPBC Policy 5114 Admittance/Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth Compliance with this regulation is confirmed from custody which provide for: based on a review of facility policies and procedures. In addition, BSCC staff reviewed ☒ ☐ ☐ three examples of completed youth release packets/forms for each month of February, May, and August 2023. We also conducted interviews with collaborative partners, as well as interviews with camp staff and youth housed at the facility. (a) verification of identity/release papers; LPBC Policy 5114 Admittance/Release ☒ ☐ ☐ Procedures (b) return of personal clothing and valuables; LPBC Policy 5114 Admittance/Release ☒ ☐ ☐ Procedures (c) notification to the youth's parents or guardian; LPBC Policy 5114 Admittance/Release ☒ ☐ ☐ Procedures (d) notification to the facility health care provider in LPBC Policy 5114 Admittance/Release accordance with Sections 1408 and 1437 of these Procedures regulations, for coordination with outside agencies; and, BSCC staff interviewed medical services personnel to determine compliance with ☒ ☐ ☐ minimum standards for this section of the regulation. We observed that collaboration with the Health Services ensures information exchange is made accordingly during the release process. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 25 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) notification of school staff; LPBC Policy 5114 Admittance/Release Procedures BSCC staff interviewed education services, the Education Services Director, and the classroom teacher to determine compliance ☒ ☐ ☐ with minimum standards for this section of the regulation. We observed that prior to release, the assigned Probation Officer ensures information exchange is made to the school, behavioral health, and medical partners. (f) notification of facility mental health personnel. LPBC Policy 5114 Admittance/Release Procedures BSCC staff interviewed Behavioral Health staff to determine compliance with minimum ☒ ☐ ☐ standards for this section of the regulation. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. The facility administrator shall develop and implement LPBC Policy 5114 Admittance/Release policies and procedures for post-disposition youth to Procedures coordinate the provision of transitional and reentry services including, but not limited to, medical and LPBC ’s efforts toward ensuring the youth are behavioral health, education, probation supervision and properly reconnected with community community-based services. resources, including but not limited to education, are impressive. There is a ☒ ☐ ☐ transition team that includes licensed therapists that are a bridge for the youth to continue behavioral health wraparound services to the youth post-release. In fact, Transition Team therapists may escort a youth to his first out-of-custody therapist appointment. The facility administrator shall develop and implement LPBC Policy 5125 Furlough Guidelines written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 26 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION LPBC Policy 5114 Admittance/Release Procedures The facility administrator shall develop and implement written policies and procedures on classification of Compliance with this regulation is confirmed youth for the purpose of determining housing placement based on a review of facility policies and in the facility. procedures and a review of youth classification documents for January 2023 to Such procedures shall: the present inspection date. BSCC staff also conducted interviews with collaborative ☒ ☐ ☐ partners, as well as interviews with camp staff and youth housed at the facility. Prior to placement/commitment to the Los Prietos Boys Camp, youth must be screened by the assigned DPO. LPBC meets Title 15 minimum standards for this regulation. (a) provide for the safety of the youth, other youth, LPBC Policy 5114 Admittance/Release facility staff, and the public by placing youth in the Procedures. appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of LPBC Policy 5114 Admittance/Release the facility; Procedures ☒ ☐ ☐ (c) provide that a youth shall be classified upon LPBC Policy 5114 Admittance/Release admittance to the facility; classification factors shall Procedures include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, Through a review of the above policy, legal status, public safety considerations, interviews with supervisory staff, and medical/mental health considerations, gender and admission documentation, BSCC staff gender identity of the youth; determined that the LPBC meets compliance with the elements of this regulation. Youth ineligible for placement in the Los Prietos Boys Camp area as follows: 1. Youth who have a history of Arson or ☒ ☐ ☐ setting fires 2. Youth who were convicted in adult criminal court. 3. Youth who are actively suicidal 4. Youth who are under age 14 5. Youth with less than 17-week commitment time (case by case basis) 6. Youth who are Insulin-dependent and or have allergies that may be susceptible in the camp environment. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 27 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, including LPBC Policy 5114 Admittance/Release provisions that consider the level of supervision and Procedures the youth's behavior while in custody; and, ☒ ☐ ☐ MDT meetings also provide input regarding a youth’s continued status. (e) provide that facility staff shall not separate youth LPBC Policy 5114 Admittance/Release from the general population or assign youth to a Procedures single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender ☒ ☐ ☐ expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, LPBC Policy 5114 Admittance/Release transgender, questioning or intersex identification or Procedures ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. LPBC Policy 5114 Admittance/Release Procedures The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☐ ☐ The LPBC only houses male youth. treatment of transgender and intersex youth. The policies shall provide that: LPBC meets Title 15 minimum standards for this regulation. (a) Facility staff shall respect every youth’s gender LPBC Policy 5114 Admittance/Release identity and shall refer to the youth by the youth’s Procedures preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the The elements of this regulation are use of gang or slang names or names that ☒ ☐ ☐ accomplished, in part, through new staff otherwise compromise facility operations as initial orientation and training that determined by the facility manager or designee and encapsulates multiple policies and shall document any decision made on this basis. procedures that ensure ongoing compliance with this regulation. (b) Facility staff shall permit youth to dress and present LPBC Policy 5114 Admittance/Release themselves in a manner consistent with their Procedures ☒ ☐ ☐ gender identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room LPBC Policy 5114 Admittance/Release that best meets their individual needs and promotes Procedures their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 28 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that LPBC Policy 5114 Admittance/Release transgender and intersex youth have access to Procedures medical and behavioral health providers qualified to ☒ ☐ ☐ provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and LPBC Policy 5114 Admittance/Release necessary security considerations and physical Procedures plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any LPBC Policy 5110 Searches: Policy, youth for the purpose of determining the youth’s Definitions, Procedures ☒ ☐ ☐ anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION LPBC Policy 5115 Behavior Management, Policies and Procedures, Consequences, The facility administrator shall develop and implement Due Process, Grievances and written policies and procedures to orient a youth prior to Ombudsperson Complaint Procedures placement in a living area. Both written and verbal information shall be provided and supplemented with BSCC staff reviewed policy and procedure video orientation if feasible. Provision shall be made to and reviewed orientation examples in each provide accessible orientation information to all month of February, May, and August 2023. detained youth including those with disabilities, limited We also reviewed the youth handbook, literacy, or English language learners. Orientation shall interviewed camp staff, and interviewed include information that addresses: youth housed at the facility to help determine compliance. ☒ ☐ ☐ All youth are provided written and verbal orientation guidance at intake. Both the staff conducting the orientation and the youth sign the Orientation form. In review of the youth handbook, the handbook provides a summary of policies guidance of behaviors, sets expectations, and allows for dialogue if a youth is unclear on a specific topic. We interviewed youth and intake staff to determine that LPBC meets compliance with the elements of this regulation. (a) facility rules including contraband and searches LPBC Policy 5115 Behavior Management, and disciplinary procedures; Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures (b) facility’s system of positive behavior interventions LPBC Policy 5115 Behavior Management, and supports, including behavior expectations, Policies and Procedures, Consequences, incentives that youth will receive for complying with Due Process, Grievances and facility rules, and consequences that may result ☒ ☐ ☐ Ombudsperson Complaint Procedures when youth violate the rules of the facility; 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 29 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) age appropriate information that explains the LPBC Camper Manual facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; LPBC Policy 5115 Behavior Management, Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures (e) the existence of the grievance procedure, the steps LPBC Policy 5115 Behavior Management, that must be taken to use it, the youth’s right to be Policies and Procedures, Consequences, free of retaliation for reporting a grievance, and the Due Process, Grievances and ☒ ☐ ☐ name of the person or position designated to Ombudsperson Complaint Procedures resolve the issue; Youth Orientation Manual (f) access to legal services and information on the LPBC Policy 5115 Behavior Management, court process; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson ☒ ☐ ☐ Complaint Procedures Youth Orientation Manual (g) access to routine and emergency health and mental LPBC Policy 5115 Behavior Management, health care; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures Youth Orientation Manual ☒ ☐ ☐ We interviewed youth, Behavioral Health personnel, and intake staff to determine that LPBC meets compliance with the elements of this regulation. (h) access to education, religious services, and LPBC Policy 5115 Behavior Management, recreational activities; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures ☒ ☐ ☐ Youth Orientation Manual We interviewed youth, school personnel, and intake staff to determin that LPBC meets compliance with the elements of this regulation. (i) housing assignments; LPBC Policy 5115 Behavior Management, Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures (j) opportunity for personal hygiene and daily showers LPBC Policy 5115 Behavior Management, including the availability of personal care items Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures Youth Orientation Manual 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 30 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) rules and access to correspondence, visits and LPBC Policy 5115 Behavior Management, telephone use; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures ☒ ☐ ☐ Youth Orientation Manual (l) availability of reading materials, programming, and LPBC Policy 5115 Behavior Management, other activities; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson ☒ ☐ ☐ Complaint Procedures Youth Orientation Manual (m) facility policies on the use of force, use of restraints, LPBC Policy 5115 Behavior Management, chemical agents and room confinement; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson ☒ ☐ ☐ Complaint Procedures Youth Orientation Manual (n) immigration legal services; LPBC 5115 ☒ ☐ ☐ (o) emergencies including evacuation procedures; LPBC 5115 ☒ ☐ ☐ Youth Orientation Manual (p) non-discrimination policy and the right to be free LPBC Policy 5115 Behavior Management, from physical, verbal or sexual abuse and Policies and Procedures, Consequences, harassment by other youth and staff; Due Process, Grievances and Ombudsperson Complaint Procedures ☒ ☐ ☐ Youth Orientation Manual (q) availability of services and programs in a language LPBC Policy 5115 Behavior Management, other than English if appropriate; Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures (r) the process for requesting different housing, LPBC Policy 5115 Behavior Management, education, programming and work assignments; Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures (s) a process for which parents/guardians receive LPBC Policy 5115 Behavior Management, information regarding the youth’s stay in the facility Policies and Procedures, Consequences, Due that at a minimum includes answers to frequently Process, Grievances and Ombudsperson asked questions and provides contact information Complaint Procedures ☒ ☐ ☐ for the facility, medical, school and mental health; and, Policy states parents will be provided an orientation form which gives information required by this regulation. (t) a process by which youth may request access to LPBC Policy 5115 Behavior Management, Title 15 Minimum Standards for Juvenile Facilities. Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures Youth Orientation Manual 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 31 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION Los Prietos Boys Camp is a dorm-style facility. The facility administrator shall develop and implement Youth are not placed on a separation status. If written policies and procedures that address: a youth is an immediate threat and or behavior ☐ ☐ ☒ is not consistent with the camp expectations, the youth is transported to the Santa Maria Juvenile Justice Center (JJC). Therefore, this entire section of the Title 15 Regulations is not applicable to this inspection report. (a) separation of youth for reasons that include, but are Not applicable not limited to, medical and mental health conditions, ☐ ☐ ☒ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Not applicable ☐ ☐ ☒ trauma-informed care. (c) separated youth shall not be denied normal Not applicable privileges available at the facility, except when ☐ ☐ ☒ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Not applicable ☐ ☐ ☒ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Not applicable separation shall occur in accordance with Welfare ☒ ☐ ☒ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Not applicable of separated youth to determine if separation ☐ ☐ ☒ remains necessary. 1354.5 ROOM CONFINEMENT Los Prietos Boys Camp is a dorm-style facility. There are no locked cells for the confinement (a) The facility administrator shall develop and of youth. If a youth is an immediate threat and implement written policies and procedures requires room confinement, the youth is addressing the confinement of youth in their room transported to the Santa Maria Juvenile that are consistent with Welfare and Institutions ☐ ☐ ☒ Justice Center (JJC). Therefore, this entire Code Section 208.3. The placement of a youth in section of the Title 15 Regulations is not room confinement shall be accomplished in applicable to this inspection report. accordance with the following guidelines: (1) Room confinement shall not be used before other, less restrictive, options have been attempted and exhausted, unless attempting ☐ ☐ ☒ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the ☐ ☐ ☒ purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☐ ☐ ☒ physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☐ ☐ ☒ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☐ ☐ ☒ 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 32 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Consult with mental health or medical staff. ☐ ☐ ☒ (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☐ ☐ ☒ reintegrate the youth to general population. (4) If room confinement must be extended beyond ☐ ☐ ☒ four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time the youth was ☐ ☐ ☒ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met ☐ ☐ ☒ in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her ☐ ☐ ☒ designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☐ ☐ ☒ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards ☐ ☐ ☒ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or ☐ ☐ ☒ additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☐ ☐ ☒ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not ☐ ☐ ☒ required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 33 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN LPBC Policy 5116 Assessment, Treatment The facility administrator shall develop and implement and Graduation Plan written policies and procedures for assessment and case planning. All incoming youth are administered the Massachusetts Youth Screening Instrument ☒ ☐ ☐ (MAYSI)-II to identify signs of mental/emotional disturbance or distress. LPBC meets Title 15 minimum standards for this regulation. (a) Assessment: LPBC Policy 5116 Assessment, Treatment The assessment is based on information collected and Graduation Plan during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: LPBC Policy LPBC Policy 5116 Assessment, (1) A case plan shall be developed for each youth Treatment and Graduation Plan held for at least 30 days or more and created within 40 days of admission. The Treatment Team is comprised of ☒ ☐ ☐ probation staff, medical, mental health, and education staff. Together, the team develops a treatment/case plan for the youth. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution LPBC Policy LPBC Policy 5116 Assessment, of problems identified in the assessment; Treatment and Graduation Plan The Treatment Team members will complete ☒ ☐ ☐ a re-assessment and review the Treatment Plan. (B) a plan for meeting the objectives that LPBC Policy LPBC Policy 5116 Assessment, includes a description of program resources Treatment and Graduation Plan needed and individuals responsible for ☒ ☐ ☐ The Treatment Team members will complete assuring that the plan is implemented; a re-assessment and review the Treatment Plan. (3) periodic evaluation of progress towards meeting LPBC Policy 5116 Assessment, Treatment the objectives, including periodic review and and Graduation Plan discussion of the plan with the youth; The Treatment Team members will complete a re-assessment and review the Treatment ☒ ☐ ☐ Plan. BSCC commends the follow-up provided to youth in ensuring treatment plans are up to date and well-documented. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 34 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be LPBC Policy 5116 Assessment, Treatment subject to existing resources, shall be and Graduation Plan ☒ ☐ ☐ developed for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the LPBC Policy 5116 Assessment, Treatment plan, including the transition plan, shall be and Graduation Plan developed with input from the family, supportive Youth are provided with an aftercare plan that adults, youth, and Regional Center for the is shared with the assigned DPO upon Developmentally Disabled. release. LPBC’s efforts toward ensuring the youth are properly reconnected with community resources, including but not limited to education, is impressive. There is a transition ☒ ☐ ☐ team that includes licensed therapists that are a bridge for the youth to continue behavioral health wraparound services to the youth post-release. In fact, Transition Team therapists may escort a youth to his first out- of-custody therapist appointment. For youth who are developmentally disabled, the plan includes contacting the Regional Center for the Developmentally Disables (Tri- Counties Regional Center). 1356 COUNSELING AND CASEWORK SERVICES LPBC Policy 5121 Counseling Casew0rk and Programming The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or LPBC Policy 5121 Counseling Casew0rk and concerns that may arise; Programming ☒ ☐ ☐ BSCC staff observed that via the case management system, the JIO documents weekly counseling sessions conducted with the youth. (b) youth will receive assistance in requesting contact LPBC Policy 5121 Counseling Casew0rk and with parents, other supportive adults, attorney, Programming ☒ ☐ ☐ clergy, probation officer, or other public official; and, (c) youth will be provided access to available LPBC Policy 5121 Counseling Casew0rk and resources to meet the youth’s needs. Programming The Treatment Team members will complete ☒ ☐ ☐ a re-assessment and review the Treatment Plan within three months of the initial assessment. In addition, the JIO staff communicate with the youth daily. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 35 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE LPBC Policy 5108 Use of Force The facility administrator, in cooperation with the BSCC staff reviewed the 5 most recent Use responsible physician, shall develop and implement of Force (UOF) Incident reports. We also written policies and procedures for the use of force, interviewed youth housed at the facility and which may include chemical agents. Force shall never ☒ ☐ ☐ camp staff. We also interviewed collaborative be applied as punishment, discipline, retaliation or partners to gain further insight to confirm treatment. compliance with this regulation. (a) At a minimum, each facility shall develop policies The facility is compliant with Title 15 minimum and procedures which: standards for this regulation. (1) restricts the use of force to that which is deemed LPBC Policy 5108 Use of Force reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff LPBC Policy 5108 Use of Force including both physical and non-physical options ☒ ☐ ☐ and define when those force options are appropriate. (3) describe force options or techniques that are LPBC Policy 5108 Use of Force expressly prohibited by the facility. LPBC UOF options that are allowed ☒ ☐ ☐ include, but are not limited to, the below: • Mechanical Restraints • Control and Search Techniques • Unarmed Defensive Tactics • Oleoresin Capsicum (OC) (4) describe the requirements of staff to report any LPBC Policy 5108 Use of Force ☒ ☐ ☐ inappropriate use of force, and to take affirmative action to immediately stop it. (5) define a standardized reporting format that LPBC Policy 5108 Use of Force includes time period and procedure for The above policies address documentation, documenting and reporting the use of force, review by supervisor, and debrief of youth and including reporting requirements of staff. management and line staff and procedures for reviewing and tracking use of force incidents by A review of incident reports requested shows supervisory and or management staff, which ☒ ☐ ☐ that LPBC documents and reports incidents in include procedures for debriefing a particular accordance with Title 15 minimum standards. incident with staff and/or youth for the purposes of training as well as mitigating the effects of In addition to onsite review of all use of force trauma that may have been experienced by staff incidents by the SPO and Facility Manager and /or the youth involved. monthly, there is a Use of Force Review Committee comprised of Deputy Chiefs, Managers, SPOs, and Training Officers. (6) Include an administrative review and a system ☒ ☐ ☐ LPBC Policy 5108 Use of Force for investigating unreasonable use of force. (7) define the role, notification, and follow-up LPBC Policy 5108 Use of Force procedures required after use of force incidents BSCC staff interviewed supervisory, for medical, mental health staff and parents or ☒ ☐ ☐ detention, and medical staff to help determine legal guardians. compliance with the elements of this regulation. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 36 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) describe the limitations of use of force on LPBC Policy 5108 Use of Force pregnant youth in accordance with Penal Code ☒ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☐ ☐ LPBC Policy 5108 Use of Force option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize LPBC Policy 5108Use of Force chemical agents in the facility and the type, size ☒ ☐ ☐ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used LPBC Policy 5108 Use of Force when there is an imminent threat to the youth’s ☒ ☐ ☐ The elements of this regulation are clearly safety or the safety of others and only when de- indicated in policy. escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and LPBC Policy 5108 Use of Force timelines for decontamination from chemical agents. This shall include that youth who have ☒ ☐ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up LPBC Policy 5108 Use of Force procedures required after use of force incidents ☒ ☐ ☐ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident LPBC Policy 5118 Behavior Management, of use of chemical agents, including the Policies and Procedures, Consequences, Due reasons for which it was used, efforts to de- Process, Grievances and Ombudsperson escalate prior to use, youth and staff involved, ☒ ☐ ☐ Complaint Procedures the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure LPBC Policy 5108 Use of Force which require that agencies provide initial and This includes Core Training and annual regular training in use of force and chemical agents ☒ ☐ ☐ updates for use of force for all camp staff. when appropriate that address: (1) known medical and behavioral health LPBC Policy 5108 Use of Force conditions that would contraindicate certain The referenced policy and curriculum for types of force; ☒ ☐ ☐ defensive tactics and verbal de-escalation techniques includes knowing of any pre- existing medical and/or behavioral health conditions which would limit or restrict certain UOF techniques. (2) acceptable chemical agents and the methods ☒ ☐ ☐ LPBC Policy 5108 Use of Force of application. (3) signs or symptoms that should result in LPBC Policy 5108 Use of Force ☒ ☐ ☐ immediate referral to medical or behavioral health. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 37 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) instruction on the Constitutional Limitations of ☒ ☐ ☐ LPBC Policy 510 8 Use of Force Use of Force. (5) physical training force options that may require LPBC Policy 5108 Use of Force the use of perishable skills. The elements of this regulation are identified ☒ ☐ ☐ in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. (6) timelines the facility uses to define regular LPBC Policy 5108 Use of Force training. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated July 3, 2023. Staff at the facility participates in an 8-hour course, updated annually. 1358 USE OF PHYSICAL RESTRAINTS LPBC Policy 5109 Use of Physical Restraints The facility administrator, in cooperation with the BSCC staff reviewed the five most recent Use responsible physician and mental health director, shall of Physical Restraint Incident Reports. We develop and implement written policies and procedures ☒ ☐ ☐ also interviewed youth housed at the facility for the use of restraint devices. Restraint devices include and facility camp staff. any devices which immobilize a youth's extremities The facility is compliant with Title 15 minimum and/or prevent the youth from being ambulatory. standards for this regulation. Physical restraints may be used only for those youth who LPBC Policy 5109 Use of Physical Restraints present an immediate danger to themselves or others, BSCC staff observed through documentation who exhibit behavior which results in the destruction of ☒ ☐ ☐ that all instances of use of physical restraints property, or reveals the intent to cause self-inflicted were justifiably used and when less restrictive physical harm. Physical restraints should be utilized only alternatives were exhausted. when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or LPBC Policy 5109 Use of Physical Restraints discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of LPBC Policy 5109 Use of Physical Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 38 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the approval LPBC Policy 5109 Use of Physical Restraints of the facility manager or designee. The facility manager The facility maintains direct visual observation may delegate authority to place a youth in restraints to a of the youth. Documentation in a Physical physician. Reasons for continued retention in restraints ☒ ☐ ☐ Restraint Log will be maintained if any youth is shall be reviewed and documented at a minimum of in restraints for more than 15 minutes. every hour. A medical opinion on the safety of placement and LPBC Policy 5109 Use of Physical Restraints retention shall be secured as soon as possible, but no BSCC staff interviewed medical staff to help later than two hours from the time of placement. The ☒ ☐ ☐ confirm that medical staff provide ongoing youth shall be medically cleared for continued retention review and assessment while a youth is in at least every three hours thereafter. mechanical or any type of restraint. A mental health consultation shall be secured as soon as LPBC Policy 5109 Use of Physical Restraints possible, but in no case longer than four hours from the BSCC staff interviewed mental health staff to time of placement, to assess the need for mental health help confirm that medical staff provide ongoing treatment. review and assessment while a youth is in ☒ ☐ ☐ mechanical or any type of restraint. The facility policy specifies that medical staff will provide health monitoring on youth every 15 minutes and document the youth’s health record. Continuous direct visual supervision shall be conducted LPBC Policy 5109 Use of Physical Restraints to ensure that the restraints are properly employed, and Through documentation review and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interviews with detention and medical staff, BSCC staff were able to confirm that the interventions shall be documented at least every 15 youth remain under constant supervision until minutes, with actual time of the documentation recorded. the restraints are removed. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an LPBC Policy 5109 Use of Physical Restraints ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate LPBC Policy 5109 Use of Physical Restraints ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. LPBC Policy 5109 Use of Physical Restraints ☒ ☐ ☐ • Handcuffs • Leg Shackles • Security Waist Chains • Soft Restraint (flex cuffs) (d) signs or symptoms which should result in LPBC Policy 5109 Use of Physical Restraints immediate medical/mental health referral. The facility policy specifies that medical staff ☒ ☐ ☐ will provide health monitoring on youth every 15 minutes and document the youth’s health record. (e) availability of cardiopulmonary resuscitation LPBC Policy 5109 Use of Physical Restraints ☒ ☐ ☐ equipment. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 39 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) protective housing of restrained youth. While in LPBC Policy 5109 Use of Physical Restraints restraint devices, all youth shall be housed alone or ☒ ☐ ☐ in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. LPBC Policy 5109 Use of Physical Restraints ☒ ☐ ☐ (h) exercising of extremities. ☒ ☐ ☐ LPBC Policy 5109 Use of Physical Restraints 1358.5 USE OF RESTRAINT DEVICES FOR LPBC Policy 5109 Use of Physical Restraints MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. BSCC staff reviewed incident reports for this regulation, all involving mutual physical combat between youth. In all cases, The Facility Administrator, in cooperation with the mechanical restraints were used in responsible physician and behavioral/mental health ☒ ☐ ☐ preparation to return a youth to the Santa director, shall develop and implement written policies Maria Juvenile Justice Center. and procedures for the use of restraint devices when LPBC meets Title 15 minimum standards for the purpose is for movement or transportation within the the elements of this regulation, describes the facility that shall include the following: incident, and justifies the use of restraints for each application of restraints used. (a) identification of acceptable restraint devices, staff LPBC Policy 5109 Use of Physical Restraints approved to utilize restraint devices and the The elements of this regulation are identified required training. in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated ☒ ☐ ☐ July 3, 2023. The facility allows Handcuffs; Transportation Belly Belts; Flex Cuffs; and Leg Shackles. (b) the circumstances leading to the application of ☒ ☐ ☐ LPBC Policy 5109 Use of Physical Restraints restraints must be documented. (c) an individual assessment of the need to apply LPBC Policy 5109 Use of Physical Restraints restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, LPBC 5109 Use of Physical Restraints with a clearly defined expectation that restraint ☒ ☐ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in LPBC Policy 5109 Use of Physical Restraints ☒ ☐ ☐ accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 40 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a ☐ ☐ ☒ toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or ☐ ☐ ☒ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, ☐ ☐ ☒ where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes ☐ ☐ ☒ of punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that ☐ ☐ ☒ it compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 41 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES LPBC Policy 5110 Searches: Policy, Definitions, Procedures The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety LPBC Policy 5110 Searches: Policy, ☒ ☐ ☐ and security of the facility, public, visitors, youth, Definitions, Procedures and staff. (b) Searches shall be conducted in a manner that LPBC Policy 5110 Searches: Policy, preserves the privacy and dignity of the person Definitions, Procedures ☒ ☐ ☐ being searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity LPBC Policy 5110 Searches: Policy, searches shall comply with Penal Code Section Definitions, Procedures 4030. The facility maintains expectations for strip searches pursuant to PC 4030, for pre- ☒ ☐ ☐ detention youth and post-detention youth. All strip searches are approved in advance of the search. No strip Searches occurred during this inspection cycle. (d) Physical body cavity searches shall only be LPBC Policy 5110 Searches: Policy, conducted by a medical professional. Definitions, Procedures Physical body cavity searches can only be ☒ ☐ ☐ conducted by medical personnel. Our review of the Search Authorization forms included the request, the reason for the request, and the supervisor’s authorization. (e) Any youth held after a detention hearing shall only LPBC Policy 5110 Searches: Policy, be strip searched with prior approval of a supervisor Definitions, Procedures when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 42 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Searches of transgender and intersex youth shall LPBC Policy 5110 Searches: Policy, comply with Section 1352.5. Definitions, Procedures ☒ ☐ ☐ The facility has protocols in the policy addressing expectations for staff related to searching for youth who are transgender. (g) Cross-gender pat-down searches and strip LPBC Policy 5110 Searches: Policy, searches are prohibited except in exigent Definitions, Procedures ☒ ☐ ☐ circumstances or when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE LPBC Policy 5119 Behavior Management, Policies and Procedures, Consequences, The facility administrator shall develop and implement Due Process, Grievances and written policies and procedures whereby any youth may Ombudsperson Complaint Procedures appeal and have resolved grievances relating to any condition of confinement, including but not limited to BSCC staff reviewed examples of random health care services, classification decisions, program youth grievances and due process participation, telephone, mail or visiting procedures, documentation over each month of February, ☒ ☐ ☐ food, clothing, bedding, mistreatment, harassment or May, and August 2023. BSCC staff also violations of the nondiscrimination policy. There shall be interviewed youth housed at the facility, as no time limit on filing grievances. Policies and well as camp staff. It should be noted that all procedures shall include provisions whereby the facility grievances reviewed were resolved within 72 manager ensures: hours. LPBC meets Title 15 minimum standards for this regulation. (a) a grievance form and instructions for registering a LPBC Policy 5119 Behavior Management, grievance, which includes provisions for the youth Policies and Procedures, Consequences, to have free access to the form; Due Process, Grievances and Ombudsperson Complaint Procedures ☒ ☐ ☐ During our physical inspection, we observed that grievances were readily available to youth. In addition, grievance lock boxes were in the Dorm to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file LPBC Policy 5119 Behavior Management, the grievance or to deliver the form to any youth Policies and Procedures, Consequences, supervision staff working in the facility; Due Process, Grievances and Ombudsperson Complaint Procedures ☒ ☐ ☐ The youth were aware of the grievance procedures and the location of the grievances and the grievance lockbox to confidentially file a grievance if needed. (c) resolution of the grievance at the lowest appropriate LPBC Policy 5119 Behavior Management, staff level; Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 43 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provision for a prompt review and initial response to LPBC Policy 5119 Behavior Management, grievances within three (3) business days, Policies and Procedures, Consequences, grievances that relate to health and safety issues Due Process, Grievances and must be addressed immediately; Ombudsperson Complaint Procedures Per policy, below is the response process for grievances: • Lowest level staff (Shift Leader) within 24 hours of grievance ☒ ☐ ☐ received date. • Senior Probation Officer within 24 hours of forwarded received date. (excluding weekends) • Appeal process with 24 hours of non-resolution by the Probation Manager. LPBC complies with the Title 15 minimum standards for this regulation. (1) The youth may elect to be present to explain LPBC Policy 5119 Behavior Management, his/her version of the grievance to a person not Policies and Procedures, Consequences, directly involved in the circumstances which led Due Process, Grievances and to the grievance. Ombudsperson Complaint Procedures ☒ ☐ ☐ The youth interviewed indicated that during the intake and orientation process, the grievance procedure was clearly explained. (2) Provision for a staff representative approved by LPBC Policy 5119 Behavior Management, the facility administrator to assist the youth. Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures (e) provision for a written response to the grievance LPBC Policy 5119 Behavior Management, which includes the reasons for the decisions; Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures, Section XI, Pages 12-14 (f) a system which provides that any appeal of a LPBC Policy 5119 Behavior Management, grievance shall be heard by a person not directly Policies and Procedures, Consequences, ☒ ☐ ☐ involved in the circumstances which led to the Due Process, Grievances and grievance; Ombudsperson Complaint Procedures (g) resolution of the grievance must occur within ten LPBC Policy 5119 Behavior Management, (10) business days unless circumstances dictate a Policies and Procedures, Consequences, ☒ ☐ ☐ longer time frame. The youth shall be notified of Due Process, Grievances and any delay; and, Ombudsperson Complaint Procedures (h) the policy shall provide multiple internal and LPBC Policy 5119 Behavior Management, external methods to report sexual abuse and sexual Policies and Procedures, Consequences, ☒ ☐ ☐ harassment. Due Process, Grievances and Ombudsperson Complaint Procedures 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 44 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Whether or not associated with a grievance, concerns LPBC Policy 5114 Admittance/Release of parents, guardians, staff or other parties shall be Procedures Behavior Management, Policies addressed and documented in accordance with written ☒ ☐ ☐ and Procedures, Consequences, Due policies and procedures within a specified timeframe. Process, Grievances and Ombudsperson Complaint Procedures 1362 REPORTING OF INCIDENTS LPBC Policy 5101 Introduction A written report of all incidents which result in physical Throughout the inspection process, written harm, use of force, serious threat of physical harm, or reports of various incidents were requested death of an employee, youth or other person(s) shall be ☒ ☐ ☐ and received. In review, LPBC incident reports maintained. Such written record shall be prepared by the are written and prepared as required by Title staff and submitted to the facility manager by the end of 15 minimum standards. the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT LPBC Policy 5132 Legal Services/Law DNA SPECIMENS, SAMPLES, IMPRESSIONS Enforcement Access (a) Pursuant to Penal Code Section 298.1 authorized The facility staff do not use force to collect law enforcement, custodial, or corrections DNA. If ordered by the Court, the assigned personnel including peace officers, may employ PO collects the sample. reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from Compliance with this regulation is based solely ☐ ☐ ☒ individuals who are required to provide such on a review of the policy and procedure samples, specimens or impressions pursuant to manual as the use of force to collect DNA has Penal Code Section 296 and who refuse following not been conducted during this inspection written or oral request. cycle. This policy states staff will advise the youth of their court-ordered obligation to submit DNA, however, if the youth refuses, they are returned to Court. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent ☐ ☐ ☒ correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Not applicable efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be ☐ ☐ ☒ documented and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Not applicable authorization of the supervising officer on duty. The authorization shall include information that reflects ☐ ☐ ☒ the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 45 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM LPBC Policy 5120 Los Robles High School Program (a) School Programs Per Title 15, Section 1313 County Inspection The County Board of Education shall provide for the and Evaluation of Building and Grounds (d), administration and operation of juvenile court schools in the facility was evaluated on November 9, conjunction with the Chief Probation Officer, or designee 2022, and completed by Briam Zimmerman, pursuant to applicable State laws. The school and facility Director, Pupil Personnel Services, Santa administrators shall develop and implement written policy Maria-Bonita School District. and procedures to ensure communication and coordination between educators and probation staff. BSCC staff interviewed Rene Wheeler, Culturally responsive and trauma-informed approaches Education Services Director, and the should be applied when providing instruction. Education classroom teacher. BSCC staff also staff should collaborate with the facility administrator to interviewed youth detained at the facility. We use technology to facilitate learning and ensure safe also physically inspected the classrooms. ☒ ☐ ☐ technology practices. The facility administrator shall Youth in detention are afforded Common Core request an annual review of each required element of the classroom instruction. program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements LPBC Policy LPBC Policy 5120 Los Robles High School The facility school program shall comply with the State Education Code and County Board of Education policies, Compliance was confirmed as part of the all applicable federal education statutes and regulations required annual, Title 15, Section 1313 County and provide for an annual evaluation of the educational Inspection and Evaluation of Building and program offerings. As stated in the 2009 California Grounds evaluation. The facility was ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall evaluated on November 9, 2022, and establish and maintain learning environments that are completed by Briam Zimmerman, Director, physically, emotionally, and intellectually safe. Youth Pupil Personnel Services, Santa Maria-Bonita shall be provided a rigorous, quality educational program School District. that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 46 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education LPBC Policy LPBC Policy 5120 Los Robles program shall be free from discriminatory action. Staff High School Program shall refer to transgender, intersex and gender- BSCC staff interviewed Rene Wheeler, nonconforming youth by their preferred name and Education Services Director, and the gender. ☒ ☐ ☐ classroom teacher. BSCC staff also interviewed youth detained at the facility. We found that the learning environment and the quality of educational programming meet the Title 15 minimum standards for this regulation. (1) The course of study shall comply with the State LPBC Policy LPBC Policy 5120 Los Robles Education Code and include, but not be limited High School Program to, courses required for high school graduation. ☒ ☐ ☐ The school program offers Core Curriculum via Chrome Books which provide online coursework that enables students to work independently for hybrid learning. (2) Information and preparation for the High School LPBC Policy LPBC Policy 5120 Los Robles Equivalency Test as approved by the California High School Program Department of Education shall be made The school program offers Core Curriculum available to eligible youth. ☒ ☐ ☐ via Chrome Books which provide online coursework that enables students and high school graduates to take online college courses. (3) Youth shall be informed of post-secondary LPBC Policy LPBC Policy 5120 Los Robles education and vocational opportunities. High School Program Youth can participate online in the Rising Scholars Program through Alan Handcock Community College. In addition, the school ☒ ☐ ☐ provides college and career readiness through its Career Technical Education (CTE) program. The CTE program incorporates the Paxton/Patterson College and Career Ready Labs, a 12-module curriculum on home repair basics. (4) Administration of the High School Equivalency LPBC Policy LPBC Policy 5120 Los Robles Tests as approved by the California Department ☒ ☐ ☐ High School Program Education of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to LPBC Policy LPBC Policy 5120 Los Robles youth who do not demonstrate sufficient High School Program progress towards grade level standards. There is a paraprofessional in the classroom periodically during the week to assist those ☒ ☐ ☐ youth who need supplemental instruction. Per the annual education services evaluation, LPBC is compliant with Title 15 minimum standards for this regulation. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 47 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with LPBC Policy LPBC Policy 5120 Los Robles State Education Code Requirements for juvenile High School Program court schools. The facility administrator, in The school day is from Monday through Friday conjunction with education staff, must ensure ☒ ☐ ☐ from 8:30 am - 2:30 pm. that operational procedures do not interfere with the time afforded for the minimum instructional Per the annual education services evaluation, day. Absences, time out of class or educational LPBC is compliant with Title 15 minimum instruction, both excused and unexcused, shall standards for this regulation. be documented. (7) Education shall be provided to all youth LPBC Policy LPBC Policy 5120 Los Robles regardless of classification, housing, security High School Program status, disciplinary or separation status, Per the annual education services including room confinement, except when ☒ ☐ ☐ evaluation, LPBC is compliant with Title 15 providing education poses an immediate threat minimum standards for this regulation. to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline LPBC Policy LPBC Policy 5120 Los Robles High School Program (1) Positive behavior management will be implemented to reduce the need for disciplinary ☒ ☐ ☐ The school and probation collaborate using action in the school setting and be integrated into the Spell Out Process (SOP). Youth earn the facility's overall behavioral management plan program-level points in school for good and security system. behavior. (2) School staff shall be advised of administrative LPBC Policy LPBC Policy 5120 Los Robles decisions made by probation staff that may High School Program affect the educational programming of students. ☒ ☐ ☐ During an interview, the Education Services Director expressed that Probation does well in keeping education staff advised of circumstances that may affect a student. (3) Except as otherwise provided by the State LPBC Policy LPBC Policy 5120 Los Robles Education Code, expulsion/suspension from High School Program school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due ☒ ☐ ☐ process safeguards as set forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with LPBC Policy LPBC Policy 5120 Los Robles education staff will develop policies and High School Program procedures that address the rights of any Educational services provide supplemental student who has continuing difficulty completing a school day. ☒ ☐ ☐ assistance to youth through Paraprofessionals who are in the classroom periodically during the week. The classroom teacher also provides added assistance when needed. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 48 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations LPBC Policy LPBC Policy 5120 Los Robles High School Program (1) State and federal laws and regulations shall be observed for all individuals with disabilities or Educational services provide supplemental suspected disabilities. This includes but is not ☒ ☐ ☐ assistance to youth through limited to child find, assessment, continuum of Paraprofessionals who are in the classroom alternative placements, manifestation periodically during the week. determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be LPBC Policy LPBC Policy 5120 Los Robles afforded an educational program that addresses High School Program ☒ ☐ ☐ their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission LPBC Policy LPBC Policy 5120 Los Robles High School Program (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's BSCC staff interviewed education staff ☒ ☐ ☐ educational history, including but not limited to: (Education Services Director), as well as youth detained at the facility to assist in confirming compliance with the elements of this regulation. (A) School progress/school history; LPBC Policy LPBC Policy 5120 Los Robles ☒ ☐ ☐ High School Program (B) Home Language Survey and the results of LPBC Policy LPBC Policy 5120 Los Robles ☒ ☐ ☐ the State Test used for English language High School Program proficiency; (C) Needs and services of special populations LPBC Policy LPBC Policy 5120 Los Robles as defined by the State Education Code, High School Program including but not limited to, students with ☒ ☐ ☐ special needs. Per the annual education services evaluation, LPBC is compliant with Title 15 minimum standards for this regulation. (D) Discipline problems. LPBC Policy LPBC Policy 5120 Los Robles ☒ ☐ ☐ High School Program (2) Youth will be immediately enrolled in school. LPBC Policy LPBC Policy 5120 Los Robles Educational staff shall conduct an assessment High School Program Education Program to determine the youth's general academic functioning levels to enable placement in core ☒ ☐ ☐ The Education department employs a school curriculum courses. personnel (Office Assistant) who performs the duties of the School Registrar to ensure compliance with this regulation. (3) After admission to the facility, a preliminary LPBC Policy LPBC Policy 5120 Los Robles education plan shall be developed for each High School Program youth within five school days. ☒ ☐ ☐ BSCC staff interviewed education services staff and reviewed student records to confirm compliance with the elements of this regulation. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 49 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply LPBC Policy LPBC Policy 5120 Los Robles with the State Education Code and request the High School Program youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ The Education department employs a school state language assessment scores, personnel to ensure compliance with this immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the regulation. youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting LPBC Policy LPBC Policy 5120 Los Robles High School Program (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall LPBC Policy LPBC Policy 5120 Los Robles provide appropriate credit (full or partial) for High School Program ☒ ☐ ☐ course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning LPBC Policy LPBC Policy 5120 Los Robles High School Program (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop Education services work closely with the policies and procedures to meet the transition ☒ ☐ ☐ behavioral health and probation staff to needs of youth, including the development of an facilitate multi-disciplinary meetings to education transition plan, in accordance with the discuss the needs of youth being released. State Education Code and in alignment with Title This collaborative effort is identified as the 15, Minimum Standards for Juvenile Facilities, Treatment Team. Section 1355. (h) Post-Secondary Education Opportunities LPBC Policy LPBC Policy 5120 Los Robles High School Program (1) The school and facility administrator should, whenever possible, collaborate with local post- Youth can participate online in the Rising secondary education providers to facilitate Scholars Program through Alan Handcock access to educational and vocational Community College. In addition, the school opportunities for youth that considers the use of ☒ ☐ ☐ provides college and career readiness through technology to implement these programs. its Career Technical Education (CTE) program. The CTE program incorporates the Paxton/Patterson College and Career Ready Labs, a 12-module curriculum on home repair basics. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 50 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND LPBC Policy 5123 Recreation and Exercise EXERCISE. BSCC staff requested and reviewed the program’s Exercise and Recreation policy and The facility administrator shall develop and implement procedure, logs, and pertinent documentation written policies and procedures for programs, for the months of February, May, and August recreation, and exercise for all youth. The intent is to ☒ ☐ ☐ 2023. minimize the amount of time youth are in their rooms or The facility’s policy and procedure are their bed area. applicable to the elements of this regulation, as required. The facility complies with Title 15 minimum standards for this regulation. Juvenile facilities shall provide the opportunity for LPBC Policy 5123 Recreation and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and LPBC Policy 5123 Recreation and Exercise exercise may be suspended only upon a written finding ☒ ☐ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall ☒ ☐ ☐ LPBC Policy 5123 Recreation and Exercise be posted in the living units. There will be a written annual review of the programs, LPBC Policy 5123 Recreation and Exercise recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and A letter provided by Facility Manager Tiffany relevant to the population. ☒ ☐ ☐ Phillips provided confirmation that an annual review of the programs, recreation, and exercise by the responsible agency was conducted to ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the LPBC Policy 5104 A Day in The LPBC opportunity for at least one hour of daily Program programming to include, but not be limited to, trauma LPBC Policy 5123 Recreation and Exercise focused, cognitive, evidence-based, best practice interventions that are culturally relevant and BSCC staff requested and reviewed the linguistically appropriate, or pro-social interventions program’s Exercise and Recreation policy and and activities designed to reduce recidivism. These procedure, logs, and pertinent documentation programs should be based on the youth’s individual for the months of February, May, and August ☒ ☐ ☐ needs as required by Sections 1355 and 1356. Such 2023. programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 51 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; LPBC Policy 5104 A Day in The LPBC (2) Management of Stress and Trauma; Program Programs, Recreation and Exercise (3) Anger Management; for Youth (4) Conflict Resolution; LPBC Policy LPBC Policy 5123 Recreation (5) Juvenile Justice System; and Exercise (6) Trauma-related interventions; (7) Victim Awareness; Programs are facilitated by staff and (8) Self-Improvement; volunteers, including, but not limited to: (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; • Victim Awareness (12) Interventions by Credible Messengers; • Conflict Resolution Specialist (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; • Seeking Safety (15) CPR and First Aid training; • Thriving on the Job ☒ ☐ ☐ (16) Restorative Justice or Civic Engagement; • PEP-Creative Expressions (17) Career and leadership opportunities; and, • Green House (18) Other topics suitable to the youth population. • Freedom for youth • Moral Reconation Therapy (MRT) • Life Skills The Office of Education incorporates CTE training through Paxton/Patterson College and Career labs. In addition, Partners in Education provides job readiness training that focuses on employment interviewing skills. (b) Recreation. All youth shall be provided the LPBC Policy LPBC Policy 5123 Recreation opportunity for at least one hour of daily access to and Exercise Programs, Recreation and unscheduled activities such as leisure reading, letter Exercise for Youth, Section II, Page 2 writing, and entertainment. Activities shall be ☒ ☐ ☐ supervised and include orientation and may include BSCC staff concluded that the facility meets coaching of youth. compliance with Title 15 minimum standards for this regulation. (c) Exercise. All youth shall be provided with the LPBC Policy LPBC Policy 5123 Recreation opportunity for at least one hour of large muscle and Exercise Programs, Recreation and activity each day. Exercise for Youth, Section II, Page 4 ☒ ☐ ☐ After a review of program activity logs, and interviews with youth housed at the facility and with camp staff, LPBC meets compliance with the Title 15 minimum standards for this regulation. The administrator/manager may suspend, for a period LPBC Policy 5123 Recreation and Exercise not to exceed 24 hours, access to recreation and Programs, Recreation and Exercise for Youth, ☒ ☐ ☐ programs. The administrator/manager shall document Section II, Page 4 the reasons why suspension of recreation and programs occurs. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 52 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM LPBC Policy 5129 Religious Services The facility administrator shall provide access to Through interviews with youth housed at the religious services and/or religious counseling at least facility and a review of the programming once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ schedules, we were able to determine that shall be allowed to participate in an activity outside of LPBC meets compliance with the Title 15 their room if he/she elects not to participate in religious minimum standards for this regulation. programs. Religious programs shall provide for: (a) opportunity for religious services and practices; LPBC Policy 5129 Religious Services ☒ ☐ ☐ (b) availability of clergy; and, LPBC Policy 5129 Religious Services Per policy, the agency honors religious diets. ☒ ☐ ☐ The request for a religious diet is made to the medical staff. Medical staff informs the Lead Cook service personnel of the religious diet request. (c) availability of religious diets. LPBC Policy 5129 Religious Services ☒ ☐ ☐ BSCC staff interviewed the Food Services Manager and Cook to aide in confirming compliance with this regulation. 1373 WORK PROGRAM LPBC Policy 5122 Work Training and Programs The facility administrator shall develop policies and procedures regarding the fair and consistent assignment A review of policy and procedures revealed of youth to work programs. Work assigned to a youth ☒ ☐ ☐ compliance with this regulation. shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING LPBC Policy 5128 Visitation The facility administrator shall develop and implement BSCC staff reviewed visiting policy and written policies and procedures for visiting, that include procedure, visiting schedules, and logs for provisions for special visits. Youth shall be allowed to March, April, and May 2023. We also receive visits by parents, guardians or persons standing interviewed youth and camp staff. Based on in loco parentis, and children of youth. Other family ☒ ☐ ☐ information received and interviews, BSCC members, such as grandparents and siblings, and staff conclude that LPBC complies with Title supportive adults, may be allowed to visit with the 15 minimum standards for this regulation. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best Los Prietos Boys Camp meets compliance interest of the youth. with the Title 15 minimum standards for this regulation. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 53 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to LPBC Policy 5128 Visitation the limitations necessary to maintain order and security. LPBC ensures visiting occurs at reasonable Visitation shall not be denied solely based on the visitor’s times and, if a visitor is denied, the youth criminal history. The staff shall determine in each case, ☒ ☐ ☐ affected is notified. whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours LPBC Policy 5128 Visitation per week. Visits may be supervised, but conversations A review of visiting logs and interviews with shall not be monitored unless there is a security or safety ☒ ☐ ☐ youth confirm that LPBC ensures youth have need. an opportunity to have visitation for a minimum of two hours per week. Provisions for special visits, in addition to the two-hour LPBC Policy 5128 Visitation minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an LPBC Policy 5128 Visitation alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE LPBC Policy 5130 Correspondence/Mail The facility administrator shall develop and implement ☒ ☐ ☐ Staff and youth interviewed as well as a written policies and procedures for correspondence review of policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth LPBC Policy 5130 Correspondence/Mail ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ LPBC Policy 5130 Correspondence/Mail (c) youth may correspond confidentially with state and LPBC Policy 5130 Correspondence/Mail federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described LPBC Policy 5130 Correspondence/Mail in (c), may be read by staff only when there is ☒ ☐ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS LPBC Policy 5131 BSCC staff interviewed camp staff and The administrator of each juvenile facility shall develop ☒ ☐ ☐ interviewed youth housed at the facility. We and implement written policies and procedures to provide also reviewed policy and procedures. youth with access to telephone communications. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 54 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1377 ACCESS TO LEGAL SERVICES LPBC Policy 5132 Legal Services/Law Enforcement Access The facility administrator shall develop written ☒ ☐ ☐ BSCC staff interviewed camp staff and procedures to ensure the right of youth to have access to interviewed youth housed at the facility. We the courts and legal services. Such access shall include: also reviewed policy and procedures. (a) access, upon request by the youth, to licensed LPBC Policy 5132 Legal Services/Law attorneys and their authorized representatives; ☒ ☐ ☐ Enforcement Access (b) provision for confidential consultation with LPBC Policy 5132 Legal Services/Law attorneys; and, ☒ ☐ ☐ Enforcement Access (c) unlimited postage free, legal correspondence and LPBC Policy 5132 Legal Services/Law cost-free telephone access as appropriate. Enforcement Access ☒ ☐ ☐ 1390 DISCIPLINE LPBC Policy 5114 Behavior Management, Policies and Procedures, Consequences, The facility administrator shall develop and implement Due Process, Grievances and written policies and procedures for the discipline of youth Ombudsperson Complaint Procedures that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☐ ☐ In addition to a review of policy and Discipline shall be imposed at the least restrictive level procedure, BSCC staff reviewed the 12 most which promotes the desired behavior and shall not recent discipline (W/Due process) examples. include corporal punishment, group punishment, We also interviewed youth housed at the physical or psychological degradation. Deprivation of the facility and camp staff. following is not permitted: (a) bed and bedding; LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures (b) daily shower, access to drinking fountain, toilet and LPBC Policy 5118 Behavior Management, personal hygiene items, and clean clothing; Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures (c) full nutrition; LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures (d) contact with parent or attorney; LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures (e) exercise; LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 55 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) medical services and counseling; LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures ☒ ☐ ☐ BSCC staff interviewed youth, medical staff, and behavioral health staff in addition to reviewing documentation. (g) religious services; LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures (h) clean and sanitary living conditions; LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures (i) the right to send and receive mail; LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures (j) education; and, LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures ☒ ☐ ☐ BSCC staff interviewed youth, education staff in addition to reviewing documentation. The facility complies with the Title 15 minimum standards for this regulation. (k) rehabilitative programming. LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures The facility administrator shall establish rules of conduct LPBC Policy 5118 Behavior Management, and disciplinary penalties to guide the conduct of youth. Policies and Procedures, Consequences, Due Such rules and penalties shall include both major Process, Grievances and Ombudsperson violations and minor violations, be stated simply and Complaint Procedures ☒ ☐ ☐ affirmatively, and be made available to all youth. BSCC staff interviewed youth, medical staff, Provision shall be made to provide accessible and behavioral health staff in addition to information to youth with disabilities, limited English reviewing documentation. proficiency, or limited literacy. 1391 DISCIPLINE PROCESS LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, The facility administrator shall develop and implement Due Process, Grievances and written policies and procedures for the administration of Ombudsperson Complaint Procedures discipline which shall include, but not be limited to: ☒ ☐ ☐ In addition to policy and procedure, BSCC staff reviewed the 12 most recent discipline (W/Due process) examples. We also interviewed youth housed at the facility and camp staff. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 56 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) designation of personnel authorized to impose LPBC Policy 5118 Behavior Management, discipline for violation of rules; Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures (b) prohibiting discipline to be delegated to any youth; LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section III, Page 5 (c) definition of major and minor rule violations and LPBC Policy 5118 Behavior Management, their consequences, and due process Policies and Procedures, Consequences, Due requirements; Process, Grievances and Ombudsperson Complaint Procedures This policy articulates that, during the ☒ ☐ ☐ orientation process, the minor, moderate, and major rule violations, as well as sanctions and due process requirements, are explained to each youth. BSCC staff also interviewed youth and observed that the rules posted were available to youth to review. (d) trauma-informed approaches and positive behavior LPBC Policy 5118 Behavior Management, interventions; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. The agency’s policies and procedures ensure ☒ ☐ ☐ that camp staff make use of training that ensures developmentally appropriate, trauma- informed approaches to working with youths while implementing positive behavior intervention. We were impressed with positive behavior reinforcement through the “Change My Thinking Worksheet” that staff completes with the youth and addresses accountability, resolution, and way of thinking. (e) minor rule violations may be handled informally by LPBC Policy 5118 Behavior Management, counseling, advising the youth of expected conduct Policies and Procedures, Consequences, Due imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Process, Grievances and Ombudsperson accompanied by written documentation and a Complaint Procedures policy of review and appeal to a supervisor; and, 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 57 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) major rule violations and the discipline process LPBC Policy 5118 Behavior Management, shall be documented and require the following: Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures ☒ ☐ ☐ Youth are oriented and understand that major rule violations are violations that directly affect the safety and security of the facility and/or disrupt the normal operation of the facility and programming. (1) written notice of violation prior to a hearing; LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures (2) accommodations provided to youth with LPBC Policy 5118 Behavior Management, disabilities, limited literacy, and English Policies and Procedures, Consequences, language learners; Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures (3) hearing by a person who is not a party to the LPBC Policy 5118 Behavior Management, incident; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson ☒ ☐ ☐ Complaint Procedures (4) opportunity for the youth to be heard, present LPBC Policy 5118 Behavior Management, evidence and testimony; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures ☒ ☐ ☐ The facility does well in documenting that youth are, in a timely manner, provided the opportunity to appeal a discipline being imposed. (5) provision for youth to be assisted by staff in the LPBC Policy 5118 Behavior Management, hearing process; Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures (6) provision for administrative review. LPBC Policy 5118 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures page 1 by SPO (g) violations that result in a removal from camp or Not applicable commitment program, but not a return to court, will ☐ ☐ ☒ follow the due process provisions in subsection (e) All removals from camp or program are heard above. in Juvenile Court 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 58 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE LPBC Policy 5127 Health Services and DISEASES. Procedures LPBC Policy 5114 Admittance/Release The health administrator/responsible physician, in Procedures cooperation with the facility administrator and the local health officer, shall develop written policies and Santa Brabara County Juvenile Detention procedures to address the identification, treatment, Facilities COVID-19 Management Plan/ control and follow-up management of communicable Policy diseases. The policies and procedures shall address, but not be limited to: ☒ ☐ ☐ This policy articulates all facets of this section of the regulation including, but not limited to, the scope; prevention; limiting the Spread (including the testing of youth); and maintaining the well-being of youth. To aid in confirming compliance with Title 15 minimum standards for this regulation, we reviewed the annual Medical/Mental, Nutrition, and Environmental Health evaluations by qualified evaluators. (a) Intake health screening procedures; LPBC Policy 5127 Health Services and Procedures LPBC Policy 5114 Admittance/Release Procedures Santa Barbara County Juvenile Detention Facilities COVID-19 Management Plan/ Policy ☒ ☐ ☐ A complete health appraisal will be conducted by Health Services staff on all new intakes within 96 hours (excluding holidays) of their admission into detention. BSCC staff interviewed medical personnel to help confirm compliance with the Title 15 minimum standards for this regulation. (b) Identification of relevant symptoms; LPBC Policy 5127 Health Services and Procedure ☒ ☐ ☐ LPBC Policy 5114 Admittance/Release Procedures (c) Referral for medical evaluation; LPBC Policy 5127 Health Services and Procedures LPBC Policy 5114 Admittance/Release Procedures ☒ ☐ ☐ This policy includes referral for Medical Evaluation. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 59 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Treatment responsibilities during detention; LPBC Policy 5127 Health Services and Procedures LPBC Policy 5114 Admittance/Release Procedures ☒ ☐ ☐ Juvenile Detention Facilities COVID-19 Management Plan/Policy This operational protocol outlines the treatment responsibilities of medical staff, facility staff, and youth. (e) Coordination with public and private community- LPBC Policy 5127 Health Services and based resources for follow-up treatment; Procedures ☒ ☐ ☐ LPBC Policy 5114 Admittance/Release Procedures (f) Applicable reporting requirements; and, LPBC Policy 4134 Communicable Disease Notification This includes reporting any communicable ☒ ☐ ☐ disease to the Santa Barbara County Public Health Department according to federal, state, and local laws and regulations. (g) Strategies for handling disease outbreaks. LPBC Policy 4124 Health/Medical Services and Procedures LPBC Policy 4134 Communicable Disease Notification To aid in confirming compliance with Title 15 minimum standards, BSCC staff reviewed ☒ ☐ ☐ the annual Medical/Mental, Nutrition, and Environmental Health evaluations by qualified evaluators. BSCC staff also interviewed medical personnel to help determine that LPBC meets the minimum requirements for this regulation. The policies and procedures shall be updated as The agency is required to follow medical and necessary to reflect communicable disease priorities public health guidelines. ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 60 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES LPBC Policy 4124 Health/Medical Services (EXCERPT) and Procedures The health administrator, in cooperation with the facility LPBC Policy 4125 Behavior Wellness administrator, shall develop policy and procedures to Procedures establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and LPBC Policy 5127 Health Services and behavioral/mental health care services. Procedures LPBC Orientation Booklet ☒ ☐ ☐ The regulation requires that youth shall be provided the opportunity to confidentially convey, either through written or verbal communications, or a request for medical, dental, or behavioral/mental health services. During the orientation process, information regarding access to medical services is explained in detail to all youth. LPBC complies with the elements of this regulation. 1480 STANDARD FACILTY CLOTHING ISSUE LPBC Policy 5126 Clothing and Personal Hygiene The youth’s personal clothing, undergarments and BSCC staff reviewed the inventory and footwear may be substituted for the institutional clothing laundry schedules for the facility. and footwear specified in this regulation. The facility has ☒ ☐ ☐ the primary responsibility to provide clothing and BSCC staff interviewed youth and reviewed footwear. Clothing provisions shall ensure that: documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (a) Clothing is clean, reasonably fitted, durable, easily LPBC Policy 5126 Clothing and Personal laundered, in good repair, and free of holes and ☒ ☐ ☐ Hygiene tears. (b) The standard issue of climatically suitable clothing ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene (2) Outer garments; LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene (3) New non-disposable underwear which shall LPBC Policy 5126 Clothing and Personal remain with the youth throughout their stay, ☒ ☐ ☐ Hygiene and; (4) Undergarments, that are freshly laundered and LPBC Policy 5126 Clothing and Personal free of stains, including tee shirts and bras. Hygiene ☒ ☐ ☐ 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 61 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Clothing is laundered at the temperature required To aid in confirming compliance with Title 15 by local ordinances for the commercial laundries minimum standards, BSCC staff reviewed the and dried completely in a mechanical dryer or other ☒ ☐ ☐ annual Medical/Mental, Nutrition, and laundry method approved by the local health officer. Environmental Health evaluations by qualified evaluators. (d) Suitable clothing is issued to pregnant youth. ☐ ☐ ☒ Los Prietos Boys Camp is a boys-only facility. 1482 CLOTHING EXCHANGE LPBC Policy 5126 Clothing and Personal Hygiene The facility administrator shall develop and implement The facility assigns youth their own laundry written policies and site-specific procedures for the bag to ensure they receive their own clothing cleaning and scheduled exchange of clothing. Unless back after being laundered. work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for BSCC staff interviewed youth and reviewed footwear, shall be exchanged at least once each week. documentation to determine that the facility Tee shirts, bras, and underwear shall be exchanged meets compliance with the Title 15 minimum daily; youth shall receive their own underwear back at standards for this regulation. exchange. 1484 CONTROL OF VERMIN IN YOUTH’S LPBC Policy 5126 Clothing and Personal PERSONAL CLOTHING Hygiene There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS LPBC Policy 5126 Clothing and Personal Hygiene There shall be written policies and site-specific BSCC staff interviewed youth and reviewed procedures developed and implemented by the facility documentation to determine that the facility administrator for the availability of personal hygiene ☒ ☐ ☐ meets compliance with the Title 15 minimum items. Each female youth shall be provided with standards for this regulation. sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene (b) Toothpaste; LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene (c) Soap; LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene (d) Comb; LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene (e) Shaving implements; LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 62 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Deodorant; LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene (g) Lotion; LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene (h) Shampoo; and, LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene (i) Post-shower conditioning hair products. LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene Youth shall not be required to share any personal care LPBC Policy 5126 Clothing and Personal items listed in items (a) through (d). Liquid soap Hygiene provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE LPBC Policy 5126 Clothing and Personal Hygiene There shall be written policies and site-specific All elements of this regulation are in the procedures developed and implemented by the facility referenced policy. administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on BSCC staff interviewed youth and reviewed assignment to a housing unit and on a daily basis documentation to determine that the facility thereafter and given an opportunity to brush their teeth meets compliance with the Title 15 minimum after each meal. standards for this regulation. 1487 SHAVING LPBC Policy 5126 Clothing and Personal Hygiene Youth shall have access to a razor daily, unless their BSCC staff interviewed youth and reviewed appearance must be maintained for reasons of documentation to determine that the facility identification in Court. All youth shall have equal ☒ ☐ ☐ meets compliance with the Title 15 minimum opportunity to shave face and body hair. The facility standards for this regulation. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) LPBC Policy 5126 Clothing and Personal Hygiene Hair care services shall be available in all juvenile BSCC staff interviewed youth and reviewed facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ documentation to determine that the facility Equipment shall be cleaned and disinfected after each meets compliance with the Title 15 minimum haircut or procedure, by a method approved by the standards for this regulation. State Board of Barbering and Cosmetology. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 63 of 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1500 STANDARD BEDDING AND LINEN ISSUE LPBC Policy 5126 Clothing and Personal Hygiene Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility area who is expected to remain overnight, shall include, meets compliance with the Title 15 minimum but not be limited to: standards for this regulation. (a) One mattress or mattress-pillow combination which LPBC Policy 5126 Clothing and Personal meets the requirements of Section 1502 of these ☒ ☐ ☐ Hygiene regulations; (b) One pillow and a pillow case unless provided for in LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ (a) above; Hygiene (c) One mattress cover and a sheet or two sheets; LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene (d) One towel; and, LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene (e) One blanket or more, up on request LPBC Policy 5126 Clothing and Personal ☒ ☐ ☐ Hygiene 1501 BEDDING LINEN EXCHANGE LPBC Policy 5126 Clothing and Personal Hygiene The facility administrator shall develop and implement BSCC staff interviewed youth and reviewed site specific written policies and procedures for the documentation to determine that the facility scheduled exchange of laundered bedding and linen ☒ ☐ ☐ meets compliance with the Title 15 minimum issued to each youth housed. Washable items such as standards for this regulation. sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered LPBC Policy 5126 Clothing and Personal once a month. Hygiene ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND LPBC Policy 5112 Fire Safety/Emergency MAINTENANCE Evacuation Procedures LPBC Policy 5122 Work Training and The facility administrator shall develop and implement Programs written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, In part, the elements of this inspection are repair and safety throughout the facility. The plan shall confirmed in review of the annual building and provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ environmental health inspections pursuant to equipment, including restraint devices, and physical Title 15 regulation 1313 County Inspection plant maintenance and inspections to identify and and Evaluation of Building and Grounds. correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall BSCC staff interviewed youth and reviewed be done in accordance to the product label and Safety documentation to determine that the facility Data Sheet which may include the use of Personal meets compliance with the Title 15 minimum Protection Equipment (PPE). standards for this regulation. 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 64 of 65 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☒ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☒ ☐ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the ☐ ☒ ☐ facility in a manner that allows contact with minors. Violation 7571 Santa Barbara Los Prietos Boys Camp PRO 23-24 - Page 65 of 65 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7571 FACILITY NAME: Los Prietos Boys Camp FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1995 (Admin/Dining Hall) 1998 (Dorm) IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: FIELD REPRESENTATIVE: Forrest Coleman DATE: September 19, 2023 Comments: No changes to the facility during the 2023-2024 inspection cycle. TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) ☐ ☐ ☒ Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the ☐ ☐ ☒ rated capacity based on floor space; Provide access to water closets and wash ☐ ☐ ☒ basins at a ratio of a 1:8; and Provide access to drinking fountain. ☐ ☐ ☒ Provide access to telephone. ☐ ☐ ☒ Provide access to private room(s) for interviews. ☐ ☐ ☒ MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to ☒ ☐ ☐ carry out routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) ☐ ☐ ☒ Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; ☐ ☐ ☒ Washbasins at a ratio of 1:6; ☐ ☐ ☒ Water closets at a ratio of 1:6 or water closet and one ☐ ☐ ☒ urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. ☐ ☐ ☒ Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic ☐ ☐ ☒ materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one ☐ ☐ side, or if room doors are staggered, hallways are ☒ at least six feet wide. * Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3 (Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7571 Santa Barbara Los Prietos Boys Camp PHY 23-24 - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS SINGLE ROOMS (JH, SPJH & CAMP) ☐ ☐ ☒ Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) ☐ ☐ ☒ Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) At the time of the inspection, all youth were housed in the Lower dormitory. ☒ ☐ ☐ Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking ☐ ☐ ☒ fountain, wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each ☒ ☐ ☐ sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; ☒ ☐ ☐ Access to toilets at a ratio of 1:10 or toilet and one urinal for every 15 boys; and, ☒ ☐ ☐ Access to a drinking fountain. ☒ ☐ ☐ BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: ☒ ☐ ☐ A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off the floor; and, ☒ ☐ ☐ Mattresses are made of a fire retardant material. ☒ ☐ ☐ INTERVIEW ROOMS (JH, SPJH & CAMP) There is one interview room for each detention ☒ ☐ ☐ unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences and interviews in each camp. ☒ ☐ ☐ LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at ☒ ☐ ☐ desk level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) At the time of the inspection, only one classroom was being utilized due to the low Each classroom contains a minimum of 160 square population. feet with a teacher's desk and work area, and a ☒ ☐ ☐ minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students * Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3 (Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7571 Santa Barbara Los Prietos Boys Camp PHY 23-24 - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DINING SPACE (JH & CAMP) ☒ ☐ ☐ There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 ☒ ☐ ☐ square feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: No less than the equivalent of 90' X 100' outdoor and ☐ ☐ ☒ /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than 40, and a juvenile hall with a capacity between 41 to ☒ ☐ ☐ 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more ☐ ☐ ☒ than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational activities in camps. ☒ ☐ ☐ STORAGE SPACE (JH, SPJH & CAMP) Each minor is provided 9 cubic feet of secure storage space for personal clothing and ☒ ☐ ☐ belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage equipment. ☒ ☐ ☐ * Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3 (Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7571 Santa Barbara Los Prietos Boys Camp PHY 23-24 - 3 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space for reception, dining, recreation, ☐ ☐ ☒ exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the room; ☐ ☐ ☒ 10 feet by 20 feet floor dimensions; and, ☐ ☐ ☒ 1600 cubic feet of air space with a minimum ceiling height of eight feet. ☐ ☐ ☒ * Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3 (Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7571 Santa Barbara Los Prietos Boys Camp PHY 23-24 - 4 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Codes: 7571 FACILITY: Los Prietos Boys Camp TYPE: Camp RC: 56 FIELD REPRESENTATIVE: Forrest Coleman DATE: September 19, 2023 ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms # RC RC Square/Cubic T U W F S Beds Feet Boys Camp Dorm Pre 98 1 45 56 56 95’x38'7"=3,665 5 2 8 1 10 sq. ft. Boys Dorm Pre-98 1 30 40 40 30’x 68’7” =2,061 4 5 12 2 7 This dormitory is identified as the Upper dorm Academy sq ft and it was vacant at the time of the inspection. Ancillary Space Classroom 1 30'6"x29' =884 sf Classroom 2 30'6”x29’=884 sf Classroom 3 30'6"x28'9"=877 sf Classroom 4 30'6"x29'2"=889 sf Resource Room/Library 46'x15'9"=724 sf Medical Exam Room 12'1"x10'=121 sf 1 Toilet available Sick Bay Dorm 10'2"x12'2"=124 1 1 1 sf Dining 47'8"x36'9"=1,752 1 sf Multi-Purpose 123’x60’=6,120 sf Excludes 21 x 60 vocational shop of 1,260 sq. ft. Recreation 50’x90’=4,500 sq. ft. Paved area plus field area. Notes: 2014: The Los Prietos Boys Academy ceased operation in October 2013. The RC of the dormitory that it occupied has been added to the RC of the Los Prietos Boys Camp. 2018: Boys Camp remodel of dormitory restroom schedule to begin in November 2018. 2021: Although the Upper dorm was vacant at the time of the inspection, this dormitory is used for recreation and showers for the youth. Comments: No changes to the facility during the 2020-2022 inspection cycle. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity 7571 Santa Barbara Los Prietos Boys Camp LASE 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7574 FACILITY NAME: Susan Gionfriddo Juvenile Justice Center (referenced as Santa FACILITY TYPE: JH Maria Juvenile Justice Center (SMJJC)) PERSON(S) INTERVIEWED: Holly Benton, Chief Probation Officer; Samuel Leach, Deputy Chief Probation Officer; Melinda Barrera, Deputy Chief; Tiffany Phillips, Probation Manager; Crystal Crockett, Supervising Deputy Probation Officer; Lesli Stamm, Supervising Deputy Probation Officer; Michelle Perez, Administrative Office Professional Senior; Kisha Ojeda, Behavioral Health Supervisor; Sam Moreno, Food Service Supervisor; Shannon Guillen, RN Facility Coordinator; Jerry Gerue, Senior DPO; Rene Wheeler, Education Services Director; School Teacher; JIO Trust Unit; Random male youth; Male age 16 Female age 17; random Youth. FIELD REPRESENTATIVE: Forrest Coleman DATE: September 12, 2023, through September 19, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION This inspection was conducted nine months OF BUILDING AND GROUNDS into the first year of the 2023-2024 inspection cycle. Therefore, BSCC staff requested that On an annual basis, or as otherwise required by law, the Susan Gionfriddo Juvenile Justice Center, each juvenile facility administrator shall obtain a referenced in this report as the Santa Maria documented inspection and evaluation from the Juvenile Justice Center (SMJJC)), provide all following: "County Inspections and Evaluation of Grounds" inspection reports that occurred within a year of the current inspection date. In addition, we requested dates of pending annual reports that shall occur up to December 31, 2023. (A) County building inspection by agency designated by 2022: the Board of Supervisors to approve building safety; Inspected on November 16, 2022, and completed by Larry Haro, Building Inspector, ☒ ☐ ☐ Santa Barbara County. 2023: Report Pending (B) Fire authority having jurisdiction, including a fire 2023: clearance as required by Health and Safety Code Inspected on August 15, 2023, and ☒ ☐ ☐ Section 13146.1 (a) and (b); completed by Bryan Weaver, Fire Dept. Inspector, Santa Barbara County Fire Dept. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 1 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2022: Health and Safety Code Section 101045; Environmental Health: Inspected on October 11, 2022, and completed by Alex Solorio, Environmental Health Services (EHS) Medical/Mental Health: Inspected on October 3, 2022, and completed by Yuvette Calhoun, RN; Paige Batson, Deputy Director Community Health. ☒ ☐ ☐ Nutritional Health: Inspected on November 4, 2022, and completed by Susan Liles, MS RD. 2023: Environmental Health: Inspected on October 19, 2023. Report pending Medical/Mental Health: Inspected on October 16, 2023. Report pending Nutrition: Pending (D) County superintendent of schools on the adequacy 2022: of educational services and facilities as required in Evaluated on November 9, 2022, and Section 1370; completed by Briam Zimmerman, Director, ☒ ☐ ☐ Pupil Personnel Services, Santa Maria- Bonita School District. 2023: Pending (E) Juvenile court as required by Section 209 of the 2022: Welfare and Institutions Code Inspected on August 8, 2022, and completed by Gustavo E Lavayen, Presiding Judge of the ☒ ☐ ☐ Juvenile Court. 2023: Inspected on September 7, 2023. Report pending (F) Juvenile Justice Commission as required by Section 2022: 229 of the Welfare and Institutions Code or Probation Inspected on October 21, 2022, and Commission as required by Section 240 of the completed by Commissioners Gabriela Welfare and Institutions Code. Ferreir; John Celichowski; Lynn Houston, and assigned commissioners. ☒ ☐ ☐ 2023: Inspected on October 20, 2023, and completed by assigned commissioners. Report pending. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 2 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS SMJJC Policy 4102 Staff Orientation-Training BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s An Appointment and Qualification Letter, certification letter confirming that all elements of dated July 3, 2023, was received from Santa Barbara County Chief Probation Officer (CPO) regulation are met. Holly L. Benton certifying all appointments of (a) Appointment staff are pursuant to the applicable laws In each juvenile facility there shall be a superintendent, including minimum standards from BSCC, director or facility manager in charge of its program and ☒ ☐ ☐ Penal Code 6035. Further, that all staff who employees. Such superintendent, director, facility are present at the facility meet all required manager and other employees of the facility shall be qualifications and clearances including appointed by the facility administrator pursuant to contract personnel, volunteers, and other non- applicable provisions of law. employees. The letter confirms that the Santa Barbara County Juvenile Justice Center meets Title 15 minimum standards for this regulation. (b) Employee Qualifications SMJJC Policy 4102 Staff Orientation- Each facility shall: Training (1) recruit and hire employees who possess SMJJC Policy 4102 Staff Orientation- knowledge, skills and abilities appropriate to Training their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system The elements of this regulation are confirmed rules; in the CPO appointment and qualifications letter, dated July 3, 2023. (2) require a medical evaluation and physical SMJJC Policy 4102 Staff Orientation- examination including tuberculosis screening Training test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, The elements of this regulation are confirmed rubella, and mumps); in the CPO appointment and qualifications letter, dated July 3, 2023. (3) adhere to the minimum standards for the SMJJC Policy 4102 Staff Orientation- selection and training requirements adopted by Training the Board pursuant to Section 6035 of the Penal Code; and The Board of State and Community ☒ ☐ ☐ Corrections, Standard and Training for Corrections (STC) Division reports that the Santa Barbara County Probation Department meets Title 15 regulation minimum standards for staff training requirements. (4) conduct a criminal records review, on each new SMJJC Policy 4102 Staff Orientation- employee, and psychological examination in Training accordance with Section 1031 et seq. of the ☒ ☐ ☐ Government Code. The elements of this regulation are confirmed in the CPO Appointment and Qualifications Letter, dated July 3, 2023. (c) Contract personnel, volunteers, and other non- SMJJC Policy 4102 Staff Orientation- employees of the facility, who may be present at the Training facility, shall have such clearance and qualifications as may be required by law, and their presence at the Unless always supervised, all contract facility shall be subject to the approval and control of personnel, volunteers, and other non- the facility manager. ☒ ☐ ☐ members of the facility, who may be present at the facility, have had such clearance and qualifications as may be required by law and their presence is subject to the approval and control of the Chief Probation Officer or designee. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 3 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1321 STAFFING SMJJC Policy 4112 Supervision of Detainees Each juvenile facility shall: The Santa Barbara Secure Youth Treatment Facility (SBSYTF) is a facility located within the Susan J. Gionfriddo Juvenile Justice Center complex (Santa Maria Juvenile Justice Center (SMJJC)). The SBSYTF and the Juvenile Justice Center conduct staff training together. Cross training the staff provides an opportunity to utilize staff from either facility if needed. Further, the SBSYTF abides by the same SMJJC policies and procedures, as well as the Title 15 regulations including, but not limited to, staff training and qualifications. In addition, detention staff from the Santa Barbara County Los Prietos Boys Camp are cross trained to assist if staffing assistance is needed at the JJC. SMJJC meets Title 15 minimum standards for this regulation. a) have an adequate number of personnel sufficient to SMJJC Policy 4112 Supervision of carry out the overall facility operation and its Detainees, Section I, C, Page 2 programming, to provide for safety and security of youth and staff, and meet established standards and We reviewed the above policies and regulations; procedures, as well as the agency’s Organization Chart, random weekly staff schedule, and daily unit schedule covering two consecutive weeks in June, July, and August of 2023. In addition, we made personal observations. ☒ ☐ ☐ At the time of the inspection, the Juvenile Justice Center staffing consisted of: 1 Probation Manager 3 Supervising Probation Officers (SPO) 5 Senior Deputy Probation Officers (Sr. DPO) 11 Senior Juvenile Institutions Officers (SJIO) (3 vacant) 26 Juvenile Institutions Officers (2 vacant) 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 4 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied SMJJC Policy 4112 Supervision of because of insufficient numbers of staff on duty Detainees, Section I, C, Page 2 absent exigent circumstances; Per the above policy, absent exigent circumstances, the Supervising Probation Officers shall ensure that compliance is met with applicable Title 15 standards set by the Board of State and Community Corrections (BSCC). ☒ ☐ ☐ Through our review of the above policy, visual observations, a review of work schedules for June, July, and August 2023, as well as a review of the unit programming documentation, BSCC staff determined that SMJJC regularly ensures that the staffing levels are adequate. BSCC observed that a Sr. DPO and or a Sr. JIO are always on-site in the facility. c) have a sufficient number of supervisory level staff to SMJJC Policy 4112 Supervision of ensure adequate supervision of all staff members; Detainees, Section I, C, Page 2 After a review of the daily staff schedule, as ☒ ☐ ☐ well as through interviews with youth housed at the facility and staff, BSCC staff confirmed that there is a Sr. DPO and or a Sr. JIO present at the facility on each shift. d) have a clearly identified person on duty at all times SMJJC Policy 4112 Supervision of who is responsible for operations and activities and Detainees, Section 1, A, Page 1 has completed the Juvenile Corrections Officer Core Course and PC 832 training; A Senior DPO is assigned to each shift. In the ☒ ☐ ☐ Senior DPO’s absence, a Lead Senior Juvenile Institution Officer (Sr. JIO) is identified on the roster and assumes the Supervisor’s role. e) have at least one staff member present on each SMJJC Policy 4112 Supervision of living unit whenever there are youth in the living unit; Detainees, Section II, H, 6-7, Page 5 Through personal observations, as well as ☒ ☐ ☐ through interviews with staff and youth housed at the facility, SMJJC regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 5 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) have sufficient food service personnel relative to the SMJJC Policy 4112 Supervision of number and security of living units, including staff Detainees, Section I, C, Page 2 qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen Meals are not prepared on-site. The Facility supervision; direct food preparation and servings; contracts with VTC, a local vender, who conduct related training programs for culinary staff; prepares and delivers all meals to the and maintain necessary records; or, a facility may SMJJC. ☒ ☐ ☐ serve food that meets nutritional standards prepared Current food service personnel staffing by an outside source; consists of: • 1 Food Services Supervisor (stationed at the boy’s camp) • 2 Food Support Service workers (1 vacant) g) have sufficient administrative, clerical, recreational, SMJJC Policy 4112 Supervision of medical, dental, mental health, building Detainees, Section I, C, Page 2 maintenance, transportation, control room, facility security and other support staff for the efficient BSCC staff interviewed medical services management of the facility, and to ensure that youth personnel, education services, and detention ☒ ☐ ☐ supervision staff shall not be diverted from staff. We also made personal observations supervising youth; and, over the course of the inspection week. The agency is fortunate to have such a significant base of collaborative partners and support staff. h) assign sufficient youth supervision staff to provide SMJJC Policy 4112 Supervision of continuous wide-awake supervision of youth, subject Detainees, Section II, H, 4-6, Pages 4-5 to temporary variations in staff assignments to meet special program needs. Staffing shall be in BSCC staff interviewed detention staff and compliance with a minimum youth-staff ratio for the reviewed housing unit logs, programming following facility types: schedules, and employee daily schedules. ☒ ☐ ☐ The Santa Barbara County SMJJC regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for this regulation. (1) Juvenile Halls (minimum youth-staff ratio) SMJJC Policy 4112 Supervision of (A) during the hours that youth are awake, one wide- Detainees, Section II, H, 4, 1, Page 4 awake youth supervision staff member on duty for each 10 youth in detention; The Juvenile Justice Center’s overall population, at the time of the inspection, was 32 youths of which 11 were SYTF youths. There were 5 females in custody. ☒ ☐ ☐ Through documentation review, personal observations, as well as interviews with youth and detention staff, and a review of safety check logs, the facility regularly ensures that there is one wide-awake youth supervision staff member on duty for every 10 youths in detention. (B) during the hours that youth are confined to their SMJJC Policy 4112 Supervision of room for the purpose of sleeping, one wide-awake Detainees, Section II, H, 2, Page 4 ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 6 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff SMJJC Policy4112 Supervision of Detainees, members on duty at all times, regardless of the Section II, H, 3, Page 4 number of youth in detention, unless an arrangement has been made for backup support In a review of the housing unit log, Safety ☒ ☐ ☐ services which allow for immediate response to Check documentation, and daily schedules, emergencies; and, SMJJC ensures at least two wide-awake youth supervision staff members are always on duty. (D) at least one youth supervision staff member on duty SMJJC Policy 4112 Supervision of who is the same gender as youth housed in the Detainees, Section II, H, 3, Page 4 facility. According to shift schedules, housing unit logs, visual observations, and interviews with staff and youth, there is always a male and female youth supervision staff in the facility. A morning shift pattern exists where a female Juvenile Institution Officer (JIO) is assigned to ☒ ☐ ☐ work independently on Unit 4, an all-boys unit, also identified as the TRUST, and considered as the facility honor unit. We observed that the facility supervisor on duty provides two “PREA Checks” (Check-ins) per shift to the unit. However, BSCC staff discussed with the facility the importance of random and frequent unit PREA Checks/check-ins by the supervisor or designee due to the staffing circumstances. (E) personnel with primary responsibility for other duties SMJJC Policy 4112 Supervision of such as administration, supervision of personnel, Detainees, Section I, C, Page 2 academic or trade instruction, clerical, kitchen or ☒ ☐ ☐ maintenance shall not be classified as youth Only youth supervision staff provide supervision staff positions. supervision of the youth. (2) Special Purpose Juvenile Halls (minimum The Santa Maria Juvenile Justice Center is not youth-staff ratio) a Special Purpose Juvenile Hall. The below (A) during hours that youth are awake, one wide-awake ☐ ☐ ☒ Section A through E are not applicable to this youth supervision staff member is on duty for each facility. 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or ☐ ☐ ☒ maintenance shall not be classified as youth supervision staff positions. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 7 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Camps (minimum youth -staff ratio) The Santa Maria Juvenile Justice Center is not (A) during the hours that youth are awake, one wide- a Camp. Therefore, the below camp section A ☐ ☐ ☒ awake youth supervision staff member on duty for through F are not applicable to this facility each 15 youth in the camp population; inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the function of ☐ ☐ ☒ the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF SMJJC Policy and Procedure Manual Section ORIENTATION AND TRAINING Policy 4102 Staff Orientation-Training (a) Prior to assuming any responsibilities each youth The elements of this regulation are confirmed supervision staff member shall be properly oriented in the Santa Barbara Chief Probation Officer’s to their duties, including: (CPO) Appointment and Qualifications Letter provided by Santa Barbara County CPO Holly L. Benton and dated July 3, 2023. The letter certifies that SMJJC Probation Officers and ☒ ☐ ☐ Institutions Officers (JIO) have been appointed with applicable provisions of law. According to the Board of State and Community Corrections’ Standards and Training for Corrections (STC) Division, Santa Barbara County JH meets Title 15 minimum standards regarding staff training and orientation. (1) youth supervision duties; SMJJC Policy 4102 Staff Orientation- Training, Section II, Page 2 ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 8 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) scope of decisions they shall make; SMJJC Policy 4102 Staff Orientation- Training, Section II, Page 3 ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. (3) the identity of their supervisor; SMJJC Policy 4102 Staff Orientation- Training, Section II, Page 2 ☒ ☐ ☐ The elements of this regulation are identified in the SMJJC training procedure. (4) the identity of persons who are responsible to SMJJC Policy 4102 Staff Orientation- them; Training, Section II, Page 2 ☒ ☐ ☐ Every Juvenile Institutions Officer (JIO) receives 40 hours of orientation and training that includes this section of the regulation. (5) persons to contact for decisions that are beyond SMJJC Policy 4102 Staff Orientation-Training, their responsibility; and ☒ ☐ ☐ Section II, Page 2 (6) ethical responsibilities. SMJJC Policy 4102 Staff Orientation- Training, Section II, Page 3 The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated ☒ ☐ ☐ July 3, 2023. The Institution Training Officer (ITO) ensures that newly hired detention staff and non-sworn staff are properly trained with the elements of this regulation. (b) Prior to assuming any responsibility for the SMJJC Policy 4102 Staff Orientation- supervision of youth, each youth supervision staff Training, Section I, Page 1 member shall receive a minimum of 40 hours of facility-specific orientation, including: All new full-time and temporary employees receive 40 hours of Introductory Training. The elements of this regulation are confirmed in the CPO Appointment and Qualifications ☒ ☐ ☐ Letter, dated July 3, 2023. According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, Santa Maria Juvenile Justice Center ensures each youth supervision staff member shall receive a minimum of 40 hours of facility- specific orientation training. (1) individual and group supervision techniques; SMJJC Policy 4102 Staff Orientation- Training, Section III, Page 3 ☒ ☐ ☐ The Institution Training Officer (ITO) ensures that newly hired detention staff are properly trained with the elements of this regulation. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 9 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) regulations and policies relating to discipline and SMJJC Policy 4102 Staff Orientation-Training, rights of youth pursuant to law and the provisions Section III, Pages 3-4 of this chapter; ☒ ☐ ☐ BSCC staff were impressed with the JIO Staff Orientation/Training Checklist that is very detailed and captures the elements of all sections of this regulation. (3) basic health, sanitation and safety measures; SMJJC Policy 4102 Staff Orientation- Training, Section III, Page 4 The initial 40-hour training encompasses the ☒ ☐ ☐ elements of this regulation. Specifically, Blood-borne Pathogens and an Universal Precautions training are provided to detention staff. (4) suicide prevention and response to suicide SMJJC Policy 4102 Staff Orientation- attempts Training, Section III, Page 4 ☒ ☐ ☐ Detention staff receive suicide prevention training as part of their initial training as well as annual suicide prevention training updates. (5) policies regarding use of force, de-escalation SMJJC Policy 4102 Staff Orientation-Training, techniques, chemical agents, mechanical and Section II, Page 2 physical restraints; ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. (6) review of policies and procedures referencing SMJJC Policy 4102 Staff Orientation- trauma and trauma-informed approaches; Training, Section III, Page 4 ☒ ☐ ☐ The Institution Training Officer (ITO) ensures that newly hired detention staff are properly trained with the elements of this regulation. (7) procedures to follow in the event of SMJJC Policy 4102 Staff Orientation- emergencies; ☒ ☐ ☐ Training, Section II, Page 2 (8) routine security measures, including facility SMJJC Policy 4102 Staff Orientation- perimeter and grounds; Training, Section II, Page 2 ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. (9) crisis intervention and mental health referrals to SMJJC Policy 4102 Staff Orientation- mental health services; Training, Section III, Page 4 ☒ ☐ ☐ Staff receive initial training in addition to an annual suicide prevention update. (10) documentation; and SMJJC Policy 4102 Staff Orientation- ☒ ☐ ☐ Training, Section II, Page 2 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 10 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (11) fire/life safety training SMJJC Policy 4102 Staff Orientation-Training, Section II, Page 2, Section III, Page 4 The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. ☒ ☐ ☐ The Institution Training Officer (ITO) ensures that newly hired detention staff are properly trained with the elements of this regulation. Staff also receive annual emergency procedures training and or acknowledge a review of policy and procedure. (c) Prior to assuming sole supervision of youth, each SMJJC Policy 4102 Staff Orientation- youth supervision staff member shall successfully Training, Page 1 complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal The elements of this regulation are identified Code Section 6035. in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated July 3, 2023. Staff complete CORE within the first year of permanent assignment. (d) Prior to exercising the powers of a peace officer SMJJC Policy 4102 Staff Orientation- youth supervision staff shall successfully complete Training, Page 1 training pursuant to Section 830 et seq. of the Penal Code. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated July 3, 2023. Staff complete PC 832 within the first year of permanent assignment. 1323 FIRE AND LIFE SAFETY SMJJC Policy and Procedure Manual Section Whenever there is a youth in a juvenile facility, there shall Policy 4120 Fire and Life Safety be at least one wide awake person on duty at all times who meets the training standards established by the After a review of documentation, all staff shall Board for general fire and life safety which relate receive Fire and Life Safety Training either specifically to the facility. through CORE training or other contracted ☒ ☐ ☐ certified providers. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 11 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL The facility manual is available to employees in electronic and hard copy format. All facility administrators shall develop, publish, and implement a manual of written policies and procedures Confirmed in a memorandum written by that address, at a minimum, all regulations that are Deputy Chief Probation Officer, Samuel applicable to the facility. Such a manual shall be made Leach, and dated April 19, 2023, the policy available to all employees, reviewed by all employees, and procedures manual was administratively and shall be administratively reviewed at a minimum ☒ ☐ ☐ reviewed as of the date indicated and every two years, and updated, as necessary. Those reviewed at a minimum of every two years. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board Per the agency’s policy, Juvenile Institutions on request. Officer (JIO) detention staff review the Policy The manual shall include: and Procedures Manual during initial training. The policy is reviewed by staff annually and or as needed. (a) table of organization, including channels of SMJJC Policy 4100 Juvenile Justice Center communications and a description of job ☒ ☐ ☐ Structure and Organization, Pages 1-2 classifications; (b) responsibility of the probation department, purpose SMJJC Policy 4100 Juvenile Justice Center of programs, relationship to the juvenile court, the Structure and Organization, Pages 3-4 Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation In review of reports submitted, per Title 15 staff, school personnel and other agencies that are regulations, Section 1313 County Inspections involved in juvenile facility programs; and Evaluation of Building and Grounds, and through interviews with the probation staff, ☒ ☐ ☐ school personnel, and other agencies, BSCC staff concluded that all collaborative partners have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the Santa Maria Juvenile Justice Center’s policy and procedure manual. (c) responsibilities of all employees; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Pages 3-4 ☒ ☐ ☐ Detention staff have access to the policy and procedure manuals in hard copy and or electronic format. (d) initial orientation and training program for SMJJC Policy 4102 Staff Orientation-Training, employees; ☒ ☐ ☐ Pages 2 (e) initial orientation, including safety and security issues SMJJC Policy 4102 Staff Orientation- and anti-discrimination policies, for support staff, Training contract employees, school, mental/behavioral health and medical staff, program providers and Prior to initial entry to the facility, the SMJJC volunteers; ensures new support staff, contractors, and or volunteers undergo a safety/security ☒ ☐ ☐ briefing and must complete the initial orientation training. BSCC staff observed a well-detailed “Orientation Checklist” specifically geared toward non-probation staff identified in this section of the regulation. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 12 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) maintenance of record-keeping, statistics and SMJJC Policy 4100 Juvenile Justice Center communication system to ensure: Structure and Organization, Page 4 ☒ ☐ ☐ The agency’s support staff report and maintain records required by regulation. (1) efficient operation of the juvenile facility; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Page 3 In part, a case management system, ☒ ☐ ☐ handwritten tracking forms, housing unit programming forms, and shift activity schedules are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Page ☒ ☐ ☐ 3 (3) maintenance of individual youth's records; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section VI, Page ☒ ☐ ☐ 4 (4) supply of information to the juvenile court and SMJJC Policy 4100 Juvenile Justice Center those authorized by the court or by the law; and, Structure and Organization, Section IV, Pages 3-4 ☒ ☐ ☐ The agency utilizes a case management system for communication and record keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Pages ☒ ☐ ☐ 3-4 (g) ethical responsibilities; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Pages ☒ ☐ ☐ 3-4 (h) trauma-informed approaches; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Pages 3-4 ☒ ☐ ☐ In addition to following expectations to the above policy, as part of the annual review training, all SMJJC detention staff participated in training that included but was not limited to trauma-informed approaches. (i) culturally responsive approaches; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Pages 3-4 ☒ ☐ ☐ In addition to following expectations to the above policy, as part of annual review training, all SMJJC detention staff participated in training that included but was not limited to culturally-responsive approaches. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 13 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (j) gender responsive approaches; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Pages 3-4 ☒ ☐ ☐ As part of annual review training, all SMJJC detention staff participated in training that included but was not limited to gender- responsive approaches. (k) a non-discrimination provision that provides that all SMJJC Policy 4103 Juvenile Justice Center youth within the facility shall have fair and equal Employee Conduct, Section II, C, Page 2 access to all available services, placement, care, treatment, and benefits, and provides that no person BSCC staff reviewed the above policy and shall be subject to discrimination or harassment on orientation packets and interviewed youth to the basis of actual or perceived race, ethnic group conclude that the SMJJC meets compliance ☒ ☐ ☐ identification, ancestry, national origin, immigration with the elements of this regulation. In status, color, religion, gender, sexual orientation, addition, detention staff and non-detention gender identity, gender expression, mental or staff are required to take non-discriminatory physical disability, or HIV status, including restrictive trainings. housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any SMJJC Policy 4100 Juvenile Justice Center chemical agents related security devices, and Structure and Organization, Section VII, B, weapons and ammunition, where applicable; Page 5 SMJJC Policy 4121Use of Force Use of ☒ ☐ ☐ Force, Section IV, D10, Page 12 Any law enforcement staff are responsible to store their weapons or equipment in the sallyport lockers prior to entering the facility. (m) establishment of procedures for collection of Medi- SMJJC Policy 4124 Health/Medical Services Cal eligibility information and enrollment of eligible ☒ ☐ ☐ and Procedures, Section XIV, Pages 19-20 youth; and, (n) establishment of a policy that prohibits all forms of SMJJC Policy 4103 Juvenile Justice Center sexual abuse, sexual assault and sexual Employee Conduct, Section, IV, Page 3 harassment. The policy shall include an approach to preventing, detecting and responding to such ☒ ☐ ☐ conduct and any retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN SMJJC Policy 4120 Fire and Life Safety The facility administrator shall consult with the local fire Based on the documentation provided, the ☒ ☐ ☐ department having jurisdiction over the facility, or with the facility meets compliance with the elements State Fire Marshal, in developing a plan for fire safety contained in this section of the Title 15 which shall include, but not be limited to: regulations. a) a fire prevention plan to be included as part of the SMJJC Policy 4120 Fire and Life Safety ☒ ☐ ☐ manual of policy and procedures; 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 14 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) monthly fire and life safety inspections by facility SMJJC Policy 4120 Fire and Life Safety, staff with two- year retention of the inspection Page 3 record; To aid in ensuring compliance, the facility has ☒ ☐ ☐ a staff assigned as the facility Safety Officer. BSCC staff reviewed monthly fire and life safety inspections from January 2022 to the current inspection date. c) fire prevention inspections as required by Health SMJJC Policy 4101 Program and Safety Code Section 13146.1(a) and (b); Inspections/Facility Maintenance, Page 1 ☒ ☐ ☐ The facility was inspected August 15, 2023, and completed by Bryan Weaver, Fire Dept Inspector, Santa Barbara County Fire Dept. d) an evacuation plan; SMJJC Policy 4119 Emergency Procedures, Section VII, F, Page 23 ☒ ☐ ☐ e) documented fire drills not less than quarterly; SMJJC Policy 4120 Fire and Life Safety, Page 3 BSCC staff reviewed quarterly fire drills from ☒ ☐ ☐ the prior March 23, 2022, inspection date to the current inspection date. f) a written plan for the emergency housing of youth in SMJJC Policy 4120 Fire and Life Safety, the case of fire; and, Page 6 ☒ ☐ ☐ Per SMJJC policy, adequate emergency housing for the youth will be provided by neighboring counties San Luis Obispo and or Ventura. g) development of a fire suppression pre-plan in SMJJC Policy 4120 Fire and Life Safety, cooperation with the local fire department. Page 1 ☒ ☐ ☐ 1326 SECURITY REVIEW SMJJC Policy 4101 Program Inspections/Facility Each facility administrator shall develop policies and Maintenance procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall A memorandum dated December 30, 2022 ☒ ☐ ☐ include internal and external security, including, but not and written by Deputy Chief Probation Officer limited to, key control, equipment, and staff training. Melinda Barrera confirms that SMJJC’s management team conducted an annual security review. 1327 EMERGENCY PROCEDURES SMJJC Policy and Procedure Manual Section The facility administrator shall develop facility-specific Policy 4119 Emergency Procedures policies and procedures for emergencies that shall include, but not be limited to: A memorandum dated December 30, 2022 ☒ ☐ ☐ and written by Deputy Chief Probation Officer Melinda Barrera confirms that SMJJC’s management team conducted an annual security review. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 15 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) escape, disturbances, and the taking of hostages; SMJJC Policy 4119 Emergency Procedures, ☒ ☐ ☐ Pages 1-2, 6-7, 14, 19 (b) civil disturbance, active shooter and terrorist attack; SMJJC Policy 4119 Emergency Procedures, ☒ ☐ ☐ Pages 10, 19 (c) fire and natural disasters; SMJJC Policy 4119 Emergency Procedures, ☒ ☐ ☐ Pages 9, 13 (d) periodic testing of emergency equipment; SMJJC Policy 4119 Emergency Procedures, Section VII, G 2B, Page 25 ☒ ☐ ☐ (e) emergency evacuation of the facility; and SMJJC Policy 4119 Emergency Procedures, Attachments D1-D11 ☒ ☐ ☐ Per SMJJC policy, adequate emergency housing for the youth will be provided by neighboring counties SanLuis Obispo and or Ventura. (f) a program to provide all youth supervision staff with SMJJC Policy 4119 Emergency an annual review of emergency procedures. Procedures, Page 1 ☒ ☐ ☐ 1328 SAFETY CHECKS SMJJC Policy 4112 Supervision of Youth The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed the facility’s safety checks for observation of youth at a minimum of every 15 minutes, the months of June, July, and August 2023. at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in In review of safety check documentation, holding cells or confined to their bed in a dormitory. safety checks are being completed at a Supervision is not replaced, but may be supplemented minimum of every 15 minutes and at random by, an audio/visual electronic surveillance system or varied intervals during the hours youth are designed to detect overt, aggressive or assaultive confined to their rooms. However, to ensure behavior and to summon aid in emergencies. All safety ongoing compliance with this regulation, we checks shall be documented with the actual time the provided technical assistance with regards to check is completed. accurately documenting when youth are in and out of their rooms. We also discussed the importance of the unit log documented times of youth out/in of their room to be consistent ☒ ☐ ☐ with the safety check log times youth are out/in of their rooms. Lastly, we provided examples of favorable outcomes when each day and shift are clearly identified and when a standard format of documentation is consistent amongst JIO staff. Per policy, the Supervising Probation Officer (SPO) conducts Welfare Check Audits (Safety Checks) each week and documents findings in the Welfare Check Log. To ensure ongoing compliance, we provided technical assistance in discussing the importance of ensuring practice is in line with facility policy on a consistent basis. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 16 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN SMJJC Policy 4109 Suicide Prevention Program The facility administrator, in collaboration with the healthcare and behavioral/mental health The Juvenile Justice Center had zero (0) administrators, shall plan and implement written policies attempted suicide attempts during this and procedures which delineate a Suicide Prevention inspection cycle. Review of policy and Plan. The plan shall consider the needs of youth procedure manual revealed compliance with experiencing past or current trauma. Suicide prevention this regulation. responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The The facility’s Suicide Prevention Plan is a plan shall include the following elements: collaboration with Probation and Behavioral Health (Be Well) to ensure youth at risk or identified as at-risk are supervised ☒ ☐ ☐ appropriately and provided with necessary services. Specific criteria in the plan address intake assessments and screenings, communication amongst agency partners, response by staff and notifications to staff, administration, family, and the Court when appropriate. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. (a) Suicide prevention training as required in Section SMJJC Policy 4109 Suicide Prevention 1322, Youth Supervision Staff Orientation, and Program, Section I, Page 1 Training and the Juvenile Corrections Officer Core Course. BSCC staff reviewed annual STC Suicide prevention class rosters showing intake staff and detention staff received the appropriate suicide prevention training. We also reviewed suicide attempts and/or suicide ideations ☒ ☐ ☐ incidents from the prior 2022 BSCC inspection to the current inspection. The agency confirmed that an annual refresher suicide prevention training is included in the SMJJC Suicide Prevention Plan. In addition, staff receive suicide prevention training during Counselor CORE training. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 17 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and SMJJC Policy 4109 Suicide Prevention Precautionary Protocols Program, Section III, Page 5 (1) All youth shall be screened for risk of suicide at intake and as needed during We reviewed 10 random youth intake detention. screenings and/or assessments completed by intake facility staff. SMJJC intake staff screen, assess, and identify youth who may ☒ ☐ ☐ be a suicide risk. The elements of this regulation are performed via staff’s personal observations, intake questions, interviews with the arresting officer, and information from parents. Medical staff conduct an assessment as well. (2) All youth supervision staff who perform SMJJC Policy 4109 Suicide Prevention intake processes shall be trained in Program, Section III, Page 5 screening youth for risk of suicide. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated July 3, 2023. In addition, an annual suicide prevention refresher training is provided to all staff. (3) All youth who have been identified during SMJJC Policy 4109 Suicide Prevention the intake screening process to be at risk of Program, Section III, Page 5 suicide shall be referred to behavioral/mental health staff for a suicide Youths identified during the intake screening risk assessment. process to be at risk of suicide shall be immediately referred to behavioral health or ☒ ☐ ☐ the on-call provider if behavioral health is not present at the facility. After a review of the above policy, incident reports, and an interview with health services staff, BSCC staff confirmed that the (4) Precautionary protocols shall be developed SMJJC Policy 4109 Suicide Prevention to ensure the youth’s safety pending the Program, Section III, Page 5 behavioral/mental health assessment. Per the above policy, if youth are found to be actively suicidal, the youth may be placed on See Log Active (SLA) status. The youth will be ☒ ☐ ☐ placed in a camera room and, depending on the level of severity, the youth will be provided one-on-one supervision or safety checks are conducted at a minimum of every 5 minutes. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 18 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral process to behavioral/mental health staff SMJJC Policy 4109 Suicide Prevention for assessment and/or services. Program, Section III, B, Page 6; Section IV, B, Page 9 BSCC staff interviewed Behavioral Health ☒ ☐ ☐ staff. There is a Behavioral Health staff person on site Monday through Friday. There is an on- call crisis unit available to respond to suicide- related incidents on weekends and after hours. (d) Procedures for monitoring of youth identified at risk SMJJC Policy 4109 Suicide Prevention for suicide. Program, Section III, Page 6-8 To monitor youth at risk for suicide, the facility utilizes the necessary suicide watch precautions. ☒ ☐ ☐ Per the above policy, youth found to be at risk for suicide may be placed on a suicide status. The facility has a comprehensive and well- detailed suicide classification and supervision system that identifies youth who are actively suicidal, recently suicidal, and or have a prior history of suicidal activities. (e) Safety Interventions SMJJC Policy 4109 Suicide Prevention (1) Procedures to address intervention Program, Section II, Page 4 protocols for youth identified at risk for suicide which may include, but are not The facility has a comprehensive and well- limited to: detailed suicide classification and supervision ☒ ☐ ☐ system that identifies youth who are actively suicidal (SLA), recently suicidal (SLI-5/10), and or have a prior history of suicidal activities (SLI). A. Housing consideration SMJJC Policy 4109 Suicide Prevention ☒ ☐ ☐ Program, Section III, Page 5 B. Treatment strategies including SMJJC Policy 4109 Suicide Prevention trauma-informed approaches Program, Section VI, Pages 12-13 ☒ ☐ ☐ Multi-Disciplinary Team (MDT) meetings provide collaboration needed to incorporate treatment strategies and trauma-informed approaches. (2) Procedures to instruct youth supervision SMJJC Policy 4109 Suicide Prevention staff how to respond to youth who exhibit Program, Section VI, Pages 12-13 suicidal behaviors. ☒ ☐ ☐ Detention staff are provided initial and ongoing suicide prevention training. (f) Communication SMJJC Policy 4109 Suicide Prevention (1) The intake process shall include Program, Section I, Page 1 communication with the arresting officer and family guardians regarding the youth’s ☒ ☐ ☐ past or present suicidal ideations, behaviors or attempts. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 19 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures for clear and current SMJJC Policy 4109 Suicide Prevention information sharing about youth at risk for Program, Section IV suicide with youth supervision, healthcare, and behavioral/mental health staff. MDT meetings occur, that may include ☒ ☐ ☐ representatives from probation (staff and administrators), medical, behavioral health and teachers or school administrators. (g) Debriefing of Critical Incidents Related to Suicides SMJJC Policy 4109 Suicide Prevention or Attempts Program, Section X, Page 20 (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected SMJJC Policy 4109 Suicide Prevention staff. Program, Section X, Page 21 ☒ ☐ ☐ (3) Process for a debriefing event with affected SMJJC Policy 4109 Suicide Prevention youth. Program, Section X, Page 21 ☒ ☐ ☐ (h) Documentation SMJJC Policy 4109 Suicide Prevention (1) Documentation processes shall be Program, Section IV, Page 9 ☒ ☐ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied SMJJC Policy 4109 Suicide Prevention the opportunity to participate in facility programs, Program, Section I, Page 1 services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS SMJJC Policy 4104 Communications Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ At the time of this inspection, there were no of confinement, filed against persons or legal entities reports of legal action having occurred since responsible for juvenile facility operation. the prior inspection. 1341 DEATH AND SERIOUS ILLNESS OR INJURY SMJJC Policy 4119 Emergency Procedures OF A YOUTH WHILE DETAINED This policy requires notification from the (1) Death of a Youth. Chief Probation Officer to the parent or legal (a) The facility administrator, in cooperation with the guardian and attorney of record. health administrator and the behavioral/mental health director, shall develop written policies and This policy includes notification of the ☒ ☐ ☐ procedures in the event of the death of a youth Juvenile Court by the Chief Probation Officer. while detained, which include notifications to necessary parties, which may include the Juvenile At the time of this inspection, there were no Court, the parent, guardian or person standing in reports of the death of a youth in custody loco parentis and the youth’s attorney of record. having occurred since the prior inspection. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 20 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the SMJJC Policy 4119 Emergency Procedures, facility administrator, shall develop written policies Section VI, 5-8, Pages 15-16 and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the SMJJC Policy 4119 Emergency Procedures, Board a copy of the report submitted to the Attorney Section VI, 6, Page 15 General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from SMJJC Policy 4119 Emergency Procedures, the administrator, the Board may within 30 calendar Section VI 6(b), Page 15 days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this sub. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth SMJJC Policy 4119 Emergency Procedures, (a) The facility administrator, in cooperation with the Section VI, K, Pages 14-15 health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING SMJJC Policy 4104 Communications, Each juvenile facility shall submit required population Section II, Page 3 and profile survey reports to the Board within 10 working days after the end of each reporting period, in Santa Maria Juvenile Justice Center submits a format to be provided by the Board. ☒ ☐ ☐ monthly reports to the BSCC. Per the Board of State and Community Corrections, records show that the SMJJC Profile Survey Reports are timely and meet minimum standards for this regulation. 1343 JUVENILE FACILITY CAPACITY SMJJC Policy 4104 Communications When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than SMJJC building complex rated capacity is 112 fifteen (15) calendar days in a month, the facility youth. ☒ ☐ ☐ administrator shall provide a crowding report to the Board in a format provided by the Board. The rated capacity for the facility is 112. At the time of the inspection, the youth population totaled 32 youth. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 21 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES SMJJC Policy 4108 Intake Detention and Release Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth We reviewed 5 admission youth packets that emphasize respectful and humane engagement completed for each month June, July, and with youth, and reflect that the admission process may August. be traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, A review of the documentation indicates culturally relevant, and responsive to the language and SMJJC complies with the minimum literacy needs of youth. In addition to the requirements standards for this regulation. of Sections 1324 and 1430 of these regulations: ☒ ☐ ☐ Further, a combination of a variety of documentation reviews, interviews with youth housed at the facilities, interviews with detention staff, and interviews with medical health partners confirm compliance. Per policy, the intake JIO makes the initial intake determination, and the Field Services Deputy Probation Officer (DPO) makes continued detention decisions. (a) the admittance process shall include: SMJJC Policy 4108 Intake Detention and (1) Access to two free phone calls within one hour Release Procedures, Section III, A, 1, Page of admittance in accordance with the provisions 16 of Welfare and Institution Code Section 627; ☒ ☐ ☐ BSCC staff reviewed documentation and interviewed detention staff, as well as youth housed at the facility. We confirmed that the facility offers required phone calls at intake. (2) Offer of a shower; SMJJC Policy 4108 Intake Detention and Release Procedures, Section III, A, 1, B, Page 16 ☒ ☐ ☐ BSCC staff reviewed documentation and interviewed detention staff, as well as youth housed at the facility. We confirmed that the facility offers a shower during the intake process. (3) Documented secure storage of personal SMJJC Policy 4108 Intake Detention and belongings; Release Procedures, Section II, K, Pages 14- ☒ ☐ ☐ 16 (4) Offer of food upon arrival; SMJJC Policy 4108 Intake Detention and Release Procedures, Section III, A, 1, d, Page 17 ☒ ☐ ☐ BSCC staff confirmed that youth are offered a meal at intake. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 22 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health SMJJC Policy 4108 Intake Detention and and safety issues, intellectual or developmental Release Procedures, Section III, A, 1, E, Page disabilities; 17 After a review of the above policy and the youth intake documentation, the facility’s ☒ ☐ ☐ medical and behavioral health personnel evaluate youth within 72 hours of admittance. In addition, the intake JIO is trained to assess and screen each youth using the Massachusetts Youth Screening Instrument (MAYSI-II). (6) Screening for physical and developmental SMJJC Policy 4108 Intake Detention and disabilities in accordance with Sections 1329, Release Procedures, Section III, A, 1, E, Page 1413, and 1430 of these regulations; 17 Through documentation and interviews with medical and behavioral health staff, BSCC ☒ ☐ ☐ staff confirmed that SMJJC ensures that all youth have a medical screening exam within 96 hours of intake. SMJJC exceeds requirements by ensuring that youth are screened within 72 hours of admission. (7) Contact with Regional Center for the SMJJC Policy 4108 Intake Detention and Developmentally Disabled for youth that are Release Procedures, Section III, A, 1, f, Page suspected of or identified as having a ☒ ☐ ☐ 17 developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, Page 17 (b) juvenile hall administrators shall establish written SMJJC Policy 4108 Intake Detention and criteria for detention that considers the least Release Procedures, Sections I-II, Pages 1- restrictive environment. 12 Booking Criteria; Policy 4115 Institutional Assessment and Plan, Section I, B ☒ ☐ ☐ We observed documentation showing that all youth are screened by utilizing a classification form that assesses the housing unit placement of the youth based on the criminal sophistication of the youth. (c) juvenile camps and post-dispositional programs in SMJH 4108 Intake Detention and Release juvenile halls shall develop policies and Procedures, Section I procedures that advise the youth of the estimated ☒ ☐ ☐ length of stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and SMJH Policy 4108 Intake Detention and procedures that advise any committed youth of the ☒ ☐ ☐ Release Procedures, Section I, Page 1 estimated length of his/her stay. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 23 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL SMJJC Policy 4108 Intake Detention and ABUSE Release Procedures, Section I The facility administrator shall develop and implement BSCC staff reviewed 8 youth intake packets written policies and procedures to reduce the risk of for the time of January 2023 to present to sexual abuse by or upon youth. The policy shall require confirm screening youth for the risk of sexual facility staff to assess each youth within 72 hours of victimization. It appears that, through multiple admission based on the following information: points of contact, the youth may receive portions of the screening as it relates to screening for the risk of sexual victimization. ☒ ☐ ☐ The agency is currently developing a policy and procedure that is specific to the elements of this regulation. Per the facility Manager, staff will undergo training in the policy within a month of the date of these inspections. BSCC staff discuss adding this screening confirmation to the intake checklist that is initiated by each youth during the intake process. (a) Prior sexual victimization or abusiveness; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section I, Page 1 (b) Gender nonconforming appearance or manner; or SMJJC Policy and Procedure Manual section identification as lesbian, gay or bisexual, Policy 4108 Intake Detention and Release transgender, queer or intersex, and whether the ☒ ☐ ☐ Procedures youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, 2, Page 17 (d) Age; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, 2, Page 17 (e) Level of emotional and cognitive development; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, 2, Page 17 (f) Physical size and stature; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, 2, Page 17 (g) Mental illness or mental disabilities; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, 2, Page 17 (h) Intellectual or developmental disabilities; SMJJC Policy 4108 Intake Detention and Release Procedures, Section III, 2, Page 17 ☒ ☐ ☐ (i) Physical disabilities; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, 2, Page 17 (j) The youth’s perception of vulnerability; and, SMJJC Policy 4108 Intake Detention and Release Procedures, Section III, 2, Page 17 ☒ ☐ ☐ (k) Any other specific information about the individual SMJJC Policy 4108 Intake Detention and youth that may indicate heightened needs for Release Procedures, Section III, 2, Page 17 ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 24 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Staff shall ascertain this information through SMJJC Policy 4108 Intake Detention and conversations with the youth during the admittance Release Procedures, Section III, 2, Page 17 process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate SMJJC Policy 4108 Intake Detention and controls on the dissemination of information within the Release Procedures, Section III, 3, Page 17 facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES SMJJC Policy 4108 Intake Detention and The facility administrator shall develop and implement Release Procedures written policies and procedures for release of youth from custody which provide for: Compliance with this regulation is confirmed based on a review of facility policies and procedures. In addition, BSCC staff reviewed ☒ ☐ ☐ 3 examples of completed youth release packets/forms for each month of February, May, and August 2023. We also conducted interviews with collaborative partners, as well as interviews with detention staff and youth housed at the facility. (a) verification of identity/release papers; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section V, 1, Page 28 (b) return of personal clothing and valuables; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section V, 7, Page 31 (c) notification to the youth's parents or guardian; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Procedures, Section V, 5, Page 30 (d) notification to the facility health care provider in SMJJC Policy 4108 Intake Detention and accordance with Sections 1408 and 1437 of these Release Procedures, Section V, 6, Page 30 regulations, for coordination with outside agencies; and, BSCC staff interviewed medical services personnel to determine compliance with ☒ ☐ ☐ minimum standards for this section of the regulation. We observed that collaboration with the Health Services ensures information exchange is made accordingly during the release process. (e) notification of school staff; SMJJC Policy 4108 Intake Detention and Release Procedures, Section V, 5, Page 30 BSCC staff interviewed education services (Education Services Director) to determine ☒ ☐ ☐ compliance with minimum standards for this section of the regulation. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 25 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) notification of facility mental health personnel. SMJJC Policy 4108 Intake Detention and Release Procedures, Section V, 6, Page 30 BSCC staff interviewed education services (Supervising Mental Health Therapist) to determine compliance with minimum ☒ ☐ ☐ standards for this section of the regulation. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. The facility administrator shall develop and implement SMJJC Policy 4117, Section VI, Page 12 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry SMJJC’s efforts toward ensuring the youth are services including, but not limited to, medical and properly reconnected with community behavioral health, education, probation supervision and resources, including but not limited to ☒ ☐ ☐ community-based services. education, is impressive. There is a transition team of two licensed therapists that are a bridge for the youth to continue Behavioral health wrap-around services to the youth post- release. The facility administrator shall develop and implement SMJJC Policy 4117 Special Programs, written policies and procedures for the furlough of youth ☒ ☐ ☐ Section I, C, Page 1 from custody. 1352 CLASSIFICATION SMJJC Policy 4110 Classification/Room The facility administrator shall develop and implement Confinement Status written policies and procedures on classification of youth for the purpose of determining housing placement Compliance with this regulation is confirmed in the facility. based on a review of facility policies and procedures and a review of youth Such procedures shall: classification documents for January 2023 to ☒ ☐ ☐ the present inspection date. BSCC staff also conducted interviews with collaborative partners, as well as interviews with detention staff and youth housed at the facility. SMJJC meets Title 15 minimum standards for this regulation. (a) provide for the safety of the youth, other youth, SMJJC Policy 4110 Classification/Room facility staff, and the public by placing youth in the Confinement Status, Section 1, Page 1 appropriate, least restrictive housing and program settings. Housing assignments shall consider the Through a review of the above policy, need for single, double or dormitory assignment or interviews with supervisory staff, and location within the dormitory; admission documentation, BSCC staff determined that the SMJJC meets ☒ ☐ ☐ compliance with the elements of this regulation. To aid in providing clarity and specificity, BSCC staff discussed the option of developing a separate policy for classification and room confinement. (b) consider facility populations and physical design of SMJJC Policy 4110 Classification/Room the facility; Confinement Status, Section 1, B, Page 1 ☒ ☐ ☐ 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 26 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) provide that a youth shall be classified upon SMJJC Policy 4110 Classification/Room admittance to the facility; classification factors shall Confinement Status, Section I, C, Page 1 include, but not be limited to: age, maturity, SMJJC Policy 4110 Classification/Room sophistication, emotional stability, program needs, Confinement Status, Attachment A legal status, public safety considerations, ☒ ☐ ☐ medical/mental health considerations, gender and The above policy indicates that the initial gender identity of the youth; classification system provides the basis for unit housing placement and programming decisions. (d) provide for periodic classification reviews, including SMJJC Policy 4110 Classification/Room provisions that consider the level of supervision and Confinement Status, Section I, A, Page 1 the youth's behavior while in custody; and, BSCC staff observed that classification reviews are completed periodically, or if applicable, as needed. ☒ ☐ ☐ As indicated in policy, the housing status for most youths is identified as “Security Status (S)”. MDT meetings also provide input regarding a youth’s classification continued status. (e) provide that facility staff shall not separate youth SMJJC Policy 4110 Classification/Room from the general population or assign youth to a Confinement Status, Section I, D, Pages 2-3 single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, The facility intake staff completed the ancestry, national origin, color, religion, gender, classification form that identifies specific sexual orientation, gender identity, gender ☒ ☐ ☐ criteria to determine housing classifications. expression, mental or physical disability, or HIV In addition, the intake staff asks the status. This section does not prohibit staff from necessary questions of the youth and the placing youth in a single occupancy room at the arresting officer and makes visual youth's specific request or in accordance with Title observations of the youth. 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, SMJJC Policy 4110 Classification/Room transgender, questioning or intersex identification or Confinement Status, Section I, G, Page 3 status as an indicator of likelihood of being sexually abusive. Through a review of the above policy, ☒ ☐ ☐ interviews with supervisory staff, and admission documentation, BSCC staff determined that the SMJJC meets compliance with the elements of this regulation. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 27 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. SMJJC Policy 4110 Classification/Room The facility administrator shall develop written policies Confinement Status and Policy 4114 and procedures ensuring respectful and equitable Clothing, Bedding Laundry, and Personal treatment of transgender and intersex youth. The Hygiene policies shall provide that: ☒ ☐ ☐ Through a review of the above policy, admission documentation, and interviews with detention and supervisory staff, BSCC staff determined that the SMJJC meets compliance with the elements of this regulation (a) Facility staff shall respect every youth’s gender SMJJC Policy 4110 Classification/Room identity and shall refer to the youth by the youth’s Confinement Status, Section F, Page 3; preferred name and gender pronoun, regardless of Section G, Page 3 SMJJC Policy 4110 the youth’s legal name. Facilities may prohibit the Classification/Room Confinement Status, Attachment A use of gang or slang names or names that otherwise compromise facility operations as ☒ ☐ ☐ The elements of this regulation are determined by the facility manager or designee, accomplished, in part, through new staff and shall document any decision made on this initial orientation and training that basis. encapsulates multiple policies and procedures that ensure ongoing compliance with this regulation. (b) Facility staff shall permit youth to dress and present SMJJC Policy 4114 Clothing, Bedding themselves in a manner consistent with their Laundry, and Personal Hygiene, Section I, A, gender identity and shall provide youth with the ☒ ☐ ☐ 2, Page 1 institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room SMJJC Policy 4110 Classification/Room that best meets their individual needs and promotes Confinement Status, Section 1, B, Page 1 their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that SMJJC Policy 4110 Classification/Room transgender and intersex youth have access to Confinement Status, Section 1, C, B, Page 2; medical and behavioral health providers qualified to Section 1, E, Page 3 provide care and treatment to transgender and ☒ ☐ ☐ intersex youth. BSCC staff interviewed medical and behavioral health staff to conclude compliance with this regulation. (e) Consistent with the facility’s reasonable and SMJJC Policy 4110 Classification/Room necessary security considerations and physical Confinement Status, Section I, F, Page 3 plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any SMJJC Policy 4111 Searches: Policy, youth for the purpose of determining the youth’s Definitions, Procedures Searches, Section anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ VII, H, 5, Page 11 respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 28 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION SMJJC Policy 4123 Behavior Management, The facility administrator shall develop and implement Policies and Procedures, Consequences, written policies and procedures to orient a youth prior to Due Process, Grievances and placement in a living area. Both written and verbal Ombudsperson Complaint Procedures information shall be provided and supplemented with video orientation if feasible. Provision shall be made to BSCC staff reviewed policy and procedure; provide accessible orientation information to all reviewed three (3) orientation examples that detained youth including those with disabilities, limited occurred in each month of February, May, and August 2023. We also reviewed the literacy, or English language learners. Orientation shall youth handbook, interviewed detention staff, include information that addresses: and interviewed youth housed at the facility to determine compliance. ☒ ☐ ☐ All youth are provided written and verbal orientation guidance at intake. Both the staff conducting the orientation and the youth sign the Orientation form. In review of the youth handbook, it provides a summary of policies, guidance of behaviors, sets expectations, and allows for dialogue if a youth is unclear on a specific topic. (a) facility rules including contraband and searches SMJJC Policy 4123 Behavior Management, and disciplinary procedures; Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures Discipline, Section I, B, Page 1 (b) facility’s system of positive behavior interventions SMJJC Policy 4123 Behavior Management, and supports, including behavior expectations, Policies and Procedures, Consequences, incentives that youth will receive for complying with Due Process, Grievances and facility rules, and consequences that may result Ombudsperson Complaint Procedures when youth violate the rules of the facility; Discipline, Section I, B, Page 1 ☒ ☐ ☐ In review of the youth orientation handbook, BSCC staff observed areas that should be updated to better reflect the facility’s actual procedures, practices, and expectations. (c) age appropriate information that explains the Youth Orientation Manual facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson ☒ ☐ ☐ Complaint Procedures Discipline, Section 1, Page 1 (e) the existence of the grievance procedure, the steps Youth Orientation Manual that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ We interviewed youth and intake staff to name of the person or position designated to determine That SMJJC meets compliance resolve the issue; with the elements of this regulation. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 29 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) access to legal services and information on the Youth Orientation Manual ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental Youth Orientation Manual health care; ☒ ☐ ☐ (h) access to education, religious services, and Youth Orientation Manual recreational activities; ☒ ☐ ☐ We interviewed youth and intake staff to determine That SMJJC meets compliance with the elements of this regulation. (i) housing assignments; ☒ ☐ ☐ Youth Orientation Manual (j) opportunity for personal hygiene and daily showers Youth Orientation Manual including the availability of personal care items ☒ ☐ ☐ We interviewed youth and intake staff to determine That SMJJC meets compliance with the elements of this regulation. (k) rules and access to correspondence, visits and Youth Orientation Manual telephone use; We interviewed youth and intake staff to ☒ ☐ ☐ determine That SMJJC meets compliance with the elements of this regulation. (l) availability of reading materials, programming, and Youth Orientation Manual ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Youth Orientation Manual chemical agents and room confinement; We interviewed youth and intake staff to ☒ ☐ ☐ determine That SMJJC meets compliance with the elements of this regulation. . (n) immigration legal services; ☒ ☐ ☐ Youth Orientation Manual (o) emergencies including evacuation procedures; ☒ ☐ ☐ Youth Orientation Manual (p) non-discrimination policy and the right to be free Youth Orientation Manual from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a language Youth Orientation Manual ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Youth Orientation Manual ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Youth Orientation Manual information regarding the youth’s stay in the facility that at a minimum includes answers to frequently Policy states parents will be provided an ☒ ☐ ☐ asked questions and provides contact information orientation form which gives information for the facility, medical, school and mental health; required by this regulation. and, (t) a process by which youth may request access to Youth Orientation Manual Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ We interviewed youth and intake staff to determine that SMJJC meets compliance with the elements of this regulation. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 30 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION SMJJC Policies 4110 Classification/Room Confinement Status, 4123 Behavior The facility administrator shall develop and implement Management, Policies and Procedures, written policies and procedures that address: Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures Discipline, and 4124 Health and Medical Services ☒ ☐ ☐ BSCC staff reviewed policy and procedure, reviewed the 10 most recent Separation report examples, interviewed detention staff, and interviewed youth housed at the facility to determine compliance. We also interviewed collaborative partners to gain further insight to confirm compliance with this regulation. (a) separation of youth for reasons that include, but are SMJJC Policy 4124 not limited to, medical and mental health conditions, SMJJC Policy 4110 Classification/Room assaultive behavior, disciplinary consequences and Confinement Status protective custody. BSCC staff observed that there was not a Separation policy that specifically addressed youth separations from other youth. However, in the classification/room confinement policy, the facility specifically identified “Time Out” as a type of Separation. The placement of “Time Out” in the room confinement section of the policy, as well as the term being associated with short periods of time in a locked room may be misinterpreted as room confinement. Further, in documentation, the verbiage for separations was referred to as temporary separations and not time outs. ☒ ☐ ☐ BSCC staff observed the utilization of a program referred to as a Therapeutic Re- Integration Program (TRIP). It appeared to be a type of program that would initially entail a youth being separated from the remainder of the group. However, the practice of utilization is not identified in policy and procedure. In providing technical assistance that will provide clarity and specificity and ensure ongoing compliance, BSCC staff suggested that the facility ensure staff are appropriately documenting separations as outlined in policy, that the facility develops a separate policy from room confinement for youths separated from other youth; and that the facility develop a procedure for the TRIP program. (b) consideration of positive youth development and SMJJC Policy 4110 Classification/Room trauma-informed care. ☒ ☐ ☐ Confinement Status, Section B, 4, Page 13 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 31 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) separated youth shall not be denied normal SMJJC Policy 4110 Classification/Room privileges available at the facility, except when Confinement Status ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, SMJJC Policy 4123 Behavior Management, Title 15 Section 1390 shall apply. Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures (e) when separation results in room confinement, the SMJJC Policy 4110 Classification/Room separation shall occur in accordance with Welfare Confinement Status and Institutions Code Section 208.3 and Section1354.5 of these regulations. BSCC staff observed an occurrence of youth on the A/B split grouping program alternating eating meals in their respective rooms. ☒ ☐ ☐ BSCC staff provided technical assistance and further addressed this noncompliant issue in Section 1354.5 Room Confinement of this report. The Depuy Chief distributed a memorandum to detention staff to discontinue the use of the A/B program. (f) policies and procedures shall ensure a daily review SMJJC Policy 4110 Classification/Room of separated youth to determine if separation Confinement Status remains necessary. BSCC staff observed that, during times when tensions are high among several youth on a housing unit as a group, the entire housing unit is split between two groups and placed on a alternating program described as “A/B Program.” This program is not identified in ☒ ☐ ☐ policy. BSCC staff provided technical assistance in recommending that when incorporating a group or individual separation program such as the A/B Program, such program should be memorialized and included in policy and procedures. This will ensure that practice is in line with policy. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 32 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT SMJJC Policy 4110 Classification/Room (a) The facility administrator shall develop and Confinement Status implement written policies and procedures addressing the confinement of youth in their room To determine compliance. BSCC staff that are consistent with Welfare and Institutions reviewed three examples in each month of Code Section 208.3. The placement of a youth in February, May, and August 2023 and 10 of the room confinement shall be accomplished in ☒ ☐ ☐ most recent incident reports resulting in room accordance with the following guidelines: confinement. We also reviewed policy and procedure; interviewed detention staff, interviewed collaborative partners, and interviewed youth housed at the facility. BSCC staff found that policy and procedure was developed. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 33 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Room confinement shall not be used before SMJJC Policy 4110 Classification/Room other, less restrictive, options have been Confinement Status, Section II, B, 2, Page 4 attempted and exhausted, unless attempting those options poses a threat to the safety or BSCC staff discovered noncompliance when security of any youth or staff. it was found that, due to assaultive behavior on a housing unit, all youth were separated into two groups, and an alternating program, identified as “A/B Program”, schedule was enacted. Due to limited facility space availability and a lack of staffing to facilitate the alternating program, the two groups of youth alternated eating meals in their respective rooms even when the risk level of safety and security for each youth was no longer present or was not individually assessed. BSCC staff provided technical assistance by recommending that when incorporating a group or individual separation program such as the A/B Program, such program, if resulting in room confinement, this should be memorialized and included in policy and procedures. This will ensure that practice is ☐ ☒ ☐ in line with policy and procedures and the provisions of this regulation. Further, each youth shall be individually assessed to determine the need for room confinement. Lastly, BSCC staff suggested ensuring appropriate staffing levels are in place to provide required programming, that may include supervisory staff, prior to instituting split programming on a housing unit. Prior to the end of the onsite inspection, the agency produced and sent out a work performance directive to supervisors and staff to discontinue the practice of creating a split group program unless authorized by the facility manager. On November 9, 2023, the facility submitted a Corrective Action Plan (CAP) to the BSCC, with a resolution date of correction on November 20, 2023. On the submission date, the CAP was approved by the BSCC Deputy Director. BSCC staff will verify resolution of corrective action on or after November 20, 2023. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 34 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Room confinement shall not be used for the SMJJC Policy 4110 Classification/Room purposes of punishment, coercion, Confinement Status n, Section II, B, 3, Page 4 convenience, or retaliation by staff. Noncompliance was discovered when BSCC found that a youth was separated from the group for an extended period on a reintegration plan, identified as a Therapeutic Reintegration Plan (TRIP). Although the youth was allowed limited contact with other youth for programming, the reintegration plan indicated that the youth would eat all meals in his room. In part, the facility determined that the ongoing unpredictable threatening behavior of the youth, staffing, and or space limitations contribute to this item of noncompliance. ☐ ☒ ☐ The agency will immediately discontinue the noncompliant reintegration practice. Further, the agency is actively developing policy and procedure specific to guidelines and expectations as they relate to Reintegration Plans. On November 9, 2023, the facility submitted a Corrective Action Plan (CAP) to the BSCC, with a resolution date of correction on November 20, 2023. On the submission date, the CAP was approved by the BSCC Deputy Director. BSCC staff will verify resolution of corrective action on or after November 20, 2023. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 35 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Room confinement shall not be used to the SMJJC, Policy 4110 Classification/Room extent that it compromises the mental and Confinement Status, Section II, B 3, Page 4 physical health of the youth. Noncompliance was discovered when BSCC found that a youth was separated from the group for an extended period on a reintegration plan, identified as a Therapeutic Reintegration Plan (TRIP). Although the youth was allowed limited contact with other youth for programming, the reintegration plan indicated that the youth would eat all meals in his room. In part, the facility determined that the ongoing unpredictable threatening behavior of the youth, staffing, and or space limitations contribute to this item of noncompliance. ☐ ☒ ☐ The agency will immediately discontinue the noncompliant reintegration practice. Further, the agency is actively developing policy and procedure specific to guidelines and expectations as they relate to Reintegration Plans. On November 9, 2023, the facility submitted a Corrective Action Plan (CAP) to the BSCC, with a resolution date of correction on November 20, 2023. On the submission date, the CAP was approved by the BSCC Deputy Director. BSCC staff will verify resolution of corrective action on or after November 20, 2023. (b) A youth may be held up to four hours in room SMJJC Policy 4110 Classification/Room confinement. After the youth has been held in room Confinement Status, Section II, B, 3, Page confinement for a period of four hours, staff shall do one or more of the following: The facility uses the following documentation ☒ ☐ ☐ tools to help track and log room confinement include, but are not limited to: • Unit Logbook • RCS/MS Review Sheet (1) Return the youth to general population. SMJJC Policy 4110 Classification/Room Confinement Status, Section II, Pages 4-6 Youth are assessed a minimum of every 15 ☒ ☐ ☐ minutes by a Senior DPO and/or a Senior JIO to ascertain the youth’s ability to return to regular programming, with or without a separation. (2) Consult with mental health or medical staff. SMJJC Policy 4110 Classification, Section II, Pages 4-6 ☒ ☐ ☐ 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 36 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Develop an individualized plan that includes the SMJJC Policy 4110 Classification/Room goals and objectives to be met in order to Confinement Status, Section II, Pages 4-6 reintegrate the youth to general population. The Individualized Plan is a well-detailed ☒ ☐ ☐ document outlining room confinement start and end times. BSCC staff were pleased with the clear behavioral expectations that are explained to the youth followed by a signed acknowledgement by the youth. (4) If room confinement must be extended beyond SMJJC Policy 4110 Classification/Room ☒ ☐ ☐ four hours, staff shall do each of the following: Confinement Status, Section II, Pages 4-6 (A) Document the reasons for room SMJJC Policy 4110 Classification/Room confinement and the basis for the Confinement Status, Section II, Pages 4-6 extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that SMJJC Policy 4110 Classification/Room includes the goals and objectives to be met Confinement Status, Section II, B, 3, C, iii, in order to integrate the youth to general Page 6 population. ☒ ☐ ☐ Individualized Plan is identified as a type of reintegration plan. There is also a Time out program that separates a youth from the group outside of his/her room. (C) Obtain documented authorization by the SMJJC Policy 4110 Classification/Room facility superintendent or his or her ☒ ☐ ☐ Confinement Status, Section II, B, 3, C Pages designee every four hours thereafter. 5-6 (5) This section is not intended to limit the use of SMJJC Policy 4110 Classification/Room single-person rooms or cells for the housing of Confinement Status, Section II, B, 3, C ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards SMJJC Policy 4110 Classification/Room in court holding facilities or adult facilities. Confinement Status, Section II, B, 3, C ☒ ☐ ☐ This facility is not either a Court Holding Facility or Adult Facility. (7) Nothing in this section shall be construed to SMJJC Policy 4110 Classification/Room conflict with any law providing greater or Confinement Status, Section II, B, 3, C ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an SMJJC Policy 4110 Classification/Room extraordinary emergency circumstance that Confinement Status, Section D, Page 8 requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 37 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (9) This section does not apply when a youth is SMJJC Policy 4110 Classification/Room placed in a locked cell or sleeping room to treat Confinement Status, Section D, Page 8 and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not ☒ ☐ ☐ required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN SMJJC Policy and Procedure Manual Section The facility administrator shall develop and implement Policy 4115 Institutional Assessment and written policies and procedures for assessment and Plan case planning. All incoming youth are administered the ☒ ☐ ☐ Massachusetts Youth Screening Instrument (MAYSI)-II to identify signs of mental/ emotional disturbance or distress. SMJJC meets Title 15 minimum standards for this regulation. (a) Assessment: SMJJC Policy 4115 Institutional Assessment The assessment is based on information collected and Plan, Section I, A, Page 1, Attachment A during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification ☒ ☐ ☐ of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: SMJJC Policy 4115 Institutional Assessment (1) A case plan shall be developed for each youth and Plan, Page 1 held for at least 30 days or more and created within 40 days of admission. The Treatment Team is comprised of probation staff, medical, mental health, and ☒ ☐ ☐ education staff. Together the team develops a treatment/case plan for the youth. SMJJC meets Title 15 minimum standards for this regulation. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution SMJJC Policy 4115 Institutional Assessment of problems identified in the assessment; and Plan, Section I, B, Page 1 The Treatment Team members will complete ☒ ☐ ☐ a re-assessment and review the Treatment Plan within three months of the initial assessment. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 38 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) a plan for meeting the objectives that SMJJC Policy 4115 Institutional Assessment includes a description of program resources and Plan, Section I, B, 2, Pages 1-2 needed and individuals responsible for assuring that the plan is implemented; ☒ ☐ ☐ The Treatment Team members will complete a re-assessment and review the Treatment Plan within three months of the initial assessment. (3) periodic evaluation of progress towards meeting SMJJC Policy 4115 Institutional Assessment the objectives, including periodic review and and Plan, Section 1, B, 3, Page 2 discussion of the plan with the youth; The Treatment Team members will complete a re-assessment and review the Treatment ☒ ☐ ☐ Plan within three months of the initial assessment. BSCC commends the follow-up provided to youth in ensuring treatment plans are up to date and well documented. (4) a transition plan, the contents of which shall be SMJJC Policy 4115 Institutional Assessment subject to existing resources, shall be and Plan, Section I, B, 4, Page 2 ☒ ☐ ☐ developed for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the SMJJC Policy 4115 Institutional Assessment plan, including the transition plan, shall be and Plan, Section I, Pages 2-3 developed with input from the family, supportive adults, youth, and Regional Center for the Youth are provided with an aftercare plan that Developmentally Disabled. is shared with the assigned DPO upon ☒ ☐ ☐ release. For youth who are developmentally disabled, the plan includes contacting the Regional Center for the Developmentally Disabled (Tri- Counties Regional Center). 1356 COUNSELING AND CASEWORK SERVICES SMJJC Policy and Procedure Manual Section The facility administrator shall develop and implement 4115 Institutional Assessment and Plan written policies and procedures ensuring the availability ☒ ☐ ☐ of appropriate counseling and casework services for all SMJJC meets Title 15 minimum standards for youth. Policies and procedures shall ensure: this regulation. (a) youth will receive assistance with needs or SMJJC Policy 4115 Institutional Assessment concerns that may arise; and Plan, Section II, Page 3 ☒ ☐ ☐ BSCC staff observed that via the case management system, the JIO documents weekly counseling sessions conducted with the youth. (b) youth will receive assistance in requesting contact SMJJC Policy 4115 Institutional Assessment with parents, other supportive adults, attorney, ☒ ☐ ☐ and Plan, Section II, A-B, Page 3 clergy, probation officer, or other public official; and, 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 39 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) youth will be provided access to available SMJJC Policy 4115 Institutional Assessment resources to meet the youth’s needs. and Plan, Section II, Page 3 The Treatment Team members will complete ☒ ☐ ☐ a re-assessment and review the Treatment Plan within three months of the initial assessment. In addition, the JIO staff communicate with the youth daily. 1357 USE OF FORCE SMJJC Policy 4121 Use of Force The facility administrator, in cooperation with the responsible physician, shall develop and implement BSCC staff reviewed the 12 most recent Use written policies and procedures for the use of force, of Force (UOF) Incident reports. We also which may include chemical agents. Force shall never interviewed youth housed at the facility and be applied as punishment, discipline, retaliation or ☒ ☐ ☐ detention staff. We also interviewed treatment. collaborative partners to gain further insight (a) At a minimum, each facility shall develop policies to confirm compliance with this regulation. and procedures which: The facility is compliant with Title 15 minimum standards for this regulation. (1) restricts the use of force to that which is deemed SMJJC Policy 4121 Use of Force, Section 1, reasonable and necessary, as defined in Section 2, Page 1 ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff SMJJC Policy 4121 Use of Force including both physical and non-physical options ☒ ☐ ☐ and define when those force options are appropriate. (3) describe force options or techniques that are SMJJC Policy 4122 Use of Physical expressly prohibited by the facility. Restraints, Section II, C and D, Page 2. SMJJC force options that are allowed ☒ ☐ ☐ include, but are not limited to, the below: • Mechanical Restraints • Control and Search Techniques • Unarmed Defensive Tactics • Oleoresin Capsicum (OC) (4) describe the requirements of staff to report any SMJJC Policy 4121 Use of Force, Section II, inappropriate use of force, and to take ☒ ☐ ☐ 4-5, a-d, Pages 3-4 affirmative action to immediately stop it. (5) define a standardized reporting format that SMJJC Policy 4121 Use of Force, Section IV, includes time period and procedure for E, Pages 15-16 documenting and reporting the use of force, including reporting requirements of The above policies address documentation, management and line staff and procedures for review by supervisor, and debrief of youth and reviewing and tracking use of force incidents by staff. supervisory and or management staff, which include procedures for debriefing a particular ☒ ☐ ☐ A review of incident reports shows that SMJJC incident with staff and/or youth for the purposes documents and reports incidents in of training as well as mitigating the effects of accordance with Title 15 minimum standards. trauma that may have been experienced by staff In addition to onsite review of all use of force and /or the youth involved. incidents by the SPO and Facility Manager monthly, there is a Use of Force Review Committee comprised of Deputy Chiefs, Managers, SPOs, and Training Officers. (6) Include an administrative review and a system SMJJC Policy 4121 Use of Force, Section IV, ☒ ☐ ☐ for investigating unreasonable use of force. F, Page 17 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 40 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up SMJJC Policy 4121 Use of Force, Section IV, procedures required after use of force incidents Page 17 for medical, mental health staff and parents or legal guardians. To ensure ongoing compliance and ☒ ☐ ☐ consistency, BSCC staff discussed the importance of implementing a standard format and location, on incident reports, for parental notifications. (8) describe the limitations of use of force on SMJJC Policy 4121 Use of Force, Section IV, pregnant youth in accordance with Penal Code 8, Page 17 ☒ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force SMJJC Policy 4121 ☒ ☐ ☐ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize SMJJC Policy 4121Use of Force, Section IV, chemical agents in the facility and the type, size D, 8, 9, 12, Pages 10-11 ☒ ☐ ☐ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used SMJJC Policy 4121Use of Force, Section IV, when there is an imminent threat to the youth’s D, 5, Page 9 safety or the safety of others and only when de- ☒ ☐ ☐ escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and SMJJC Policy 4121 Use of Force, Section IV, timelines for decontamination from chemical 14, a-I, Pages 12- 14 agents. This shall include that youth who have been exposed to chemical agents shall not be ☒ ☐ ☐ left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up SMJJC Policy 4121Use of Force, Section IV, procedures required after use of force incidents 14, e, Page 13 ☒ ☐ ☐ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident SMJJC Policy 4121Use of Force, Section IV, of use of chemical agents, including the E, Pages 15-16 reasons for which it was used, efforts to de- escalate prior to use, youth and staff involved, ☒ ☐ ☐ the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure SMJJC Policy 4121Use of Force which require that agencies provide initial and regular training in use of force and chemical agents ☒ ☐ ☐ This includes Core Training and annual when appropriate that address: updates for use of force for all detention staff. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 41 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) known medical and behavioral health SMJJC Policy 4121Use of Force, Section IV, conditions that would contraindicate certain C, 6, C, Page 4; SMJJC Policy 4121Use of types of force; Force, Section IV, D, 8, Page 9 The referenced policy and curriculum for ☒ ☐ ☐ defensive tactics and verbal de-escalation techniques includes knowing of any pre- existing medical and/or behavioral health conditions which would limit or restrict certain UOF techniques. (2) acceptable chemical agents and the methods SMJJC Policy 4121Use of Force, Section IV, ☒ ☐ ☐ of application. C, 6, Page 4 (3) signs or symptoms that should result in SMJJC Policy 4121Use of Force, Section IV, immediate referral to medical or behavioral ☒ ☐ ☐ C, 6, Page 5 health. (4) instruction on the Constitutional Limitations of SMJJC Policy 4121Use of Force, Section IV, ☒ ☐ ☐ Use of Force. C, 6(4), Page 5 (5) physical training force options that may require SMJJC Policy 4121Use of Force, Section IV, the use of perishable skills. C, 6, Page 4 ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. (6) timelines the facility uses to define regular SMJJC Policy 4121Use of Force, Section IV, training. C, 6, Pages 4-5 The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated July 3, 2023. The facility participates in an 8-hour course, updated annually. 1358 USE OF PHYSICAL RESTRAINTS SMJJC Policy 4122 Use of Physical The facility administrator, in cooperation with the Restraints responsible physician and mental health director, shall develop and implement written policies and procedures BSCC staff reviewed the 12 most recent Use for the use of restraint devices. Restraint devices of Physical Restraint Incident Reports. We include any devices which immobilize a youth's ☒ ☐ ☐ also interviewed youth housed at the facility extremities and/or prevent the youth from being and facility detention staff. ambulatory. The facility is compliant with Title 15 minimum standards for this regulation. Physical restraints may be used only for those youth SMJJC Policy 4122 Use of Physical who present an immediate danger to themselves or Restraints, Section I, Page 1 others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ BSCC staff observed that all instances of use self-inflicted physical harm. Physical restraints should of physical restraints were justifiably used and be utilized only when it appears less restrictive when less restrictive alternatives were alternatives would be ineffective in controlling the exhausted. youth’s behavior. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 42 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or SMJJC Policy 4122 Use of Physical discipline, or as a substitute for treatment. The use of Restraints, Section II, C, Page 2 restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of SMJJC Policy 4122 Use of Physical handcuffs, shackles or other restraint devices when used Restraints, Section II, Pages 2-3 to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval SMJJC Policy 4122 Use of Physical of the facility manager or designee. The facility manager Restraints, Section II, D, Page 2 may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints The facility maintains direct visual observation ☒ ☐ ☐ shall be reviewed and documented at a minimum of of the youth. Documentation in a Physical every hour. Restraint Log will be maintained on any youth if held in restraints for more than 15 minutes. A medical opinion on the safety of placement and SMJJC Policy 4122 Use of Physical retention shall be secured as soon as possible, but no Restraints, Section III, F, 6, Page 6 later than two hours from the time of placement. The youth shall be medically cleared for continued retention ☒ ☐ ☐ BSCC staff interviewed medical staff to at least every three hours thereafter. confirm that medical staff provide ongoing review and assessment while a youth is in mechanical or any type of restraint A mental health consultation shall be secured as soon as SMJJC Policy 4122 Use of Physical possible, but in no case longer than four hours from the Restraints, Section III, H, Page 6 time of placement, to assess the need for mental health treatment. BSCC staff interviewed mental health staff to confirm that medical staff provide ongoing review and assessment while a youth is in ☒ ☐ ☐ mechanical or any type of restraint. The facility policy specifies that medical staff will provide health monitoring on youth every fifteen minutes and document the youth’s health record. Continuous direct visual supervision shall be conducted SMJJC Policy 4122 Use of Physical to ensure that the restraints are properly employed, and Restraints, Section III, H, Page 6 to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff Through documentation review and ☒ ☐ ☐ interventions shall be documented at least every 15 interviews with detention and medical staff, minutes, with actual time of the documentation recorded. BSCC staff confirmed that the youth remain under constant supervision until the restraints are removed. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an SMJJC Policy 4122 Use of Physical ☒ ☐ ☐ application of restraints. Restraints, Section II, E, Page 3 (b) known medical conditions that would contraindicate SMJJC Policy 4122 Use of Physical ☒ ☐ ☐ certain restraint devices and/or techniques. Restraints, Section III, C, D, Page 4 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 43 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) acceptable restraint devices. SMJJC Policy 4122 Use of Physical Restraints, Section II, G, Page 3 ☒ ☐ ☐ • Handcuffs • Leg Shackles • Security Waist Chains • Soft Restraint (flex cuffs) (d) signs or symptoms which should result in SMJJC Policy 4122 Use of Physical immediate medical/mental health referral. Restraints, Section III, J, Page 6 ☒ ☐ ☐ The facility policy specifies that medical staff will provide health monitoring on youth every fifteen minutes and document the youth’s health record. (e) availability of cardiopulmonary resuscitation SMJJC Policy 4122 Use of Physical ☒ ☐ ☐ equipment. Restraints, Section III, J, Page 6 (f) protective housing of restrained youth. While in SMJJC Policy 4122 Use of Physical restraint devices, all youth shall be housed alone or Restraints, Section III, O, Page 7 in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. SMJJC Policy 4122 Use of Physical ☒ ☐ ☐ Restraints, Section III, K, L, Page 6 (h) exercising of extremities. SMJJC Policy 4122 Use of Physical ☒ ☐ ☐ Restraints, Section III, M, N, Page 7 1358.5 USE OF RESTRAINT DEVICES FOR SMJJC Policy and Procedure Manual Section MOVEMENT AND TRANSPORTATION WITHIN THE 4122 Use of Physical Restraints FACILITY. BSCC staff reviewed incident reports for this The Facility Administrator, in cooperation with the regulation, mostly involving mutual physical responsible physician and behavioral/mental health combat between youth. In all cases, director, shall develop and implement written policies mechanical restraints were used to move a and procedures for the use of restraint devices when combative youth to his/her room. The ☒ ☐ ☐ the purpose is for movement or transportation within the observations and documentation were facility that shall include the following: complete. SMJJC meets Title 15 minimum standards for the elements of this regulation. Reports describe the incident and justify the use of restraints for each application of restraints used. (a) identification of acceptable restraint devices, staff SMJJC Policy 4122 Use of Physical approved to utilize restraint devices and the Restraints, Section II, G, Page 3 required training. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated July 3, 2023. The facility allows Handcuffs; Transportation Belly Belts; Flex Cuffs; and Leg Shackles. (b) the circumstances leading to the application of SMJJC Policy 4122 Use of Physical ☒ ☐ ☐ restraints must be documented. Restraints, Section II, E, Page 3 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 44 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) an individual assessment of the need to apply SMJJC Policy 4122 Use of Physical restraints for movement or transportation that Restraints, Section II, Pages 3-5 includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, SMJJC 4122 Use of Physical Restraints, with a clearly defined expectation that restraint Section II, C, Page 2 ☒ ☐ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in SMJJC Policy 4122 Use of Physical accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Restraints, Section III, E, Page 4 Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a ☐ ☐ ☒ toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the ☐ ☐ ☒ next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 45 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options ☐ ☐ ☒ poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health ☐ ☐ ☒ of the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to ☐ ☐ ☒ reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES SMJJC Policy 4111 Searches: Policy, The facility administrator shall develop and implement Definitions, Procedures written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures BSCC staff reviewed the 8 most recent shall provide that: examples of strip searches of a youth. We also ☒ ☐ ☐ interviewed youth housed at the facility, as well as detention staff. It was concluded that the facility complies with Title 15 minimum standards of this regulation. (a) Searches shall be conducted to ensure the safety SMJJC Policy 4111 Searches: Policy, and security of the facility, public, visitors, youth, ☒ ☐ ☐ Definitions, Procedures, Sections I and II, and staff. Page 1 (b) Searches shall be conducted in a manner that SMJJC Policy 4111 Searches: Policy, preserves the privacy and dignity of the person Definitions, Procedures, Section II, Page 2 being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity SMJJC Policy 4111 Searches: Policy, searches shall comply with Penal Code Section Definitions, Procedures, Section I, Page 1 4030. The facility maintains expectations for strip ☒ ☐ ☐ searches pursuant to PC 4030, for pre- detention youth and post-detention youth. All strip searches are approved in advance of the search. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 46 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Physical body cavity searches shall only be SMJJC Policy 4111 Searches: Policy, conducted by a medical professional. Definitions, Procedures, Section III, Page 3, and Section IV, D, Page 4 Physical body cavity searches can only be ☒ ☐ ☐ conducted by medical personnel. Our review of the Search Authorization forms included the request, the reason for the request, and the supervisor’s authorization (e) Any youth held after a detention hearing shall only SMJJC Policy 4111 Searches: Policy, be strip searched with prior approval of a supervisor Definitions, Procedures, Section IV, C, Page when there is reasonable suspicion based on 4 ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall SMJJC Policy 4111 Searches: Policy, comply with Section 1352.5. Definitions, Procedures, Section I, C, Page 2 ☒ ☐ ☐ The facility has protocols in the policy addressing expectations for staff related to searching for youth who are transgender. (g) Cross-gender pat-down searches and strip SMJJC Policy 4111 Searches: Policy, searches are prohibited except in exigent Definitions, Procedures, Section IV, A, Page circumstances or when conducted by a medical ☒ ☐ ☐ 3 professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE SMJJC Policy 4123 Behavior Management, The facility administrator shall develop and implement Policies and Procedures, Consequences, written policies and procedures whereby any youth may Due Process, Grievances and appeal and have resolved grievances relating to any Ombudsperson Complaint Procedures condition of confinement, including but not limited to health care services, classification decisions, program BSCC staff reviewed examples of random participation, telephone, mail or visiting procedures, ☒ ☐ ☐ youth grievances and due process food, clothing, bedding, mistreatment, harassment or documentation over each month of February, violations of the nondiscrimination policy. There shall be May, and August 2023. BSCC staff also no time limit on filing grievances. Policies and interviewed youth housed at the facility, as procedures shall include provisions whereby the facility well as detention staff. It should be noted all manager ensures: grievances reviewed were resolved within 72 hours. (a) a grievance form and instructions for registering a SMJJC Policy 4123 Behavior Management, grievance, which includes provisions for the youth Policies and Procedures, Consequences, to have free access to the form; Due Process, Grievances and Ombudsperson Complaint Procedures, Section XI, Pages 12-14 ☒ ☐ ☐ During our physical inspection, we observed that grievances were readily available to youth. In addition, grievance lock boxes were in the housing pods to allow youth to confidentially submit a grievance if needed. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 47 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) the youth shall have the option to confidentially file SMJJC Policy 4123 Behavior Management, the grievance or to deliver the form to any youth Policies and Procedures, Consequences, supervision staff working in the facility; Due Process, Grievances and Ombudsperson Complaint Procedures, Section XI, Pages 12-14 ☒ ☐ ☐ The youth were aware of the grievance procedures and the location of the grievances and the grievance lockbox to confidentially file a grievance if needed. (c) resolution of the grievance at the lowest appropriate SMJJC Policy 4123 Behavior Management, staff level; Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures, Section XI, Pages 12-14 (d) provision for a prompt review and initial response to SMJJC Policy 4123 Behavior Management, grievances within three (3) business days, Policies and Procedures, Consequences, grievances that relate to health and safety issues Due Process, Grievances and must be addressed immediately; Ombudsperson Complaint Procedures, Section XI, Pages 12-14 Per policy, below is the response process for grievances: • Lowest level staff (Shift Leader) ☒ ☐ ☐ within 24 hours of grievance received date. • Senior Probation Officer within 24 hours of forwarded received date. (excluding weekends) • Appeal process with 24 hours of non-resolution by the Probation Manager. (1) The youth may elect to be present to explain SMJJC Policy 4123 Behavior Management, his/her version of the grievance to a person not Policies and Procedures, Consequences, directly involved in the circumstances which led Due Process, Grievances and to the grievance. Ombudsperson Complaint Procedures, ☒ ☐ ☐ Section XI, Pages 12-14 The youth interviewed indicated that during the intake and orientation process, the grievance procedure was clearly explained. (2) Provision for a staff representative approved by SMJJC Policy 4123 Behavior Management, the facility administrator to assist the youth. Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures, Section XI, Pages 12-14 (e) provision for a written response to the grievance SMJJC Policy 4123 Behavior Management, which includes the reasons for the decisions; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, ☒ ☐ ☐ Section XI, Pages 12-14 The documentation as well as interviews show that detention staff respond professionally. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 48 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) a system which provides that any appeal of a SMJJC Policy 4123 Behavior Management, grievance shall be heard by a person not directly Policies and Procedures, Consequences, involved in the circumstances which led to the ☒ ☐ ☐ Due Process, Grievances and grievance; Ombudsperson Complaint Procedures, Section XI, Pages 12-14 (g) resolution of the grievance must occur within ten SMJJC Policy 4123 Behavior Management, (10) business days unless circumstances dictate a Policies and Procedures, Consequences, longer time frame. The youth shall be notified of Due Process, Grievances and any delay; and, Ombudsperson Complaint Procedures, ☒ ☐ ☐ Section XI, Pages 12-14 The documentation as well as interviews show that detention staff respond to grievances in a timely fashion. (h) the policy shall provide multiple internal and SMJJC Policy 4123 Behavior Management, external methods to report sexual abuse and sexual Policies and Procedures, Consequences, harassment. ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures, Section XI, Pages 12-14 Whether or not associated with a grievance, concerns SMJJC Policy 4123 Behavior Management, of parents, guardians, staff or other parties shall be Policies and Procedures, Consequences, addressed and documented in accordance with written ☒ ☐ ☐ Due Process, Grievances and policies and procedures within a specified timeframe. Ombudsperson Complaint Procedures, Section XI, Pages 12-14 1362 REPORTING OF INCIDENTS SMJJC Policy 4104 Communications A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or Throughout the inspection process, written death of an employee, youth or other person(s) shall be reports of various incidents were requested ☒ ☐ ☐ maintained. Such written record shall be prepared by the and received. In review, SMJJC incident staff and submitted to the facility manager by the end of reports are written and prepared as required the shift, unless additional time is necessary and by Title 15 minimum standards. authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT SMJJC Policy 4130 Legal Services/Law DNA SPECIMENS, SAMPLES, IMPRESSIONS Enforcement Access, Section II, D, Page 2 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections The facility staff do not use force to collect personnel including peace officers, may employ DNA. If ordered by the Court, the assigned reasonable force to collect blood specimens, saliva PO collects the sample. samples, and thumb or palm print impressions from individuals who are required to provide such Compliance with this regulation is based solely samples, specimens or impressions pursuant to ☐ ☐ ☒ on a review of the policy and procedure Penal Code Section 296 and who refuse following manual as the use of force to collect DNA has written or oral request. not been conducted during this inspection cycle. This policy states staff will advise the youth of their court-ordered obligation to submit DNA; however, if the youth refuses, they are returned to Court. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 49 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) For the purpose of this section, the “use of SMJJC Policy 4121 Use of Force reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☐ ☐ ☒ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Not applicable efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the ☐ ☐ ☒ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Not applicable authorization of the supervising officer on duty. The authorization shall include information that reflects ☐ ☐ ☒ the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell SMJJC Policy 4122 Use of Physical extraction, the extraction shall be videotaped. Restraints, Section III, F,1(a), Page 5 Video shall be directed at the cell extraction event. The videotape shall be retained by the It is the Policy of Santa Maria Juvenile Justice ☐ ☐ ☒ agency for the length of time required by Center that force will not be used to collect statute. Notwithstanding the use of the video as DNA specimens, samples, or impressions. evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM SMJJC Policy 4116 Education Program (a) School Programs The County Board of Education shall provide for the Per Title 15, Section 1313 County Inspection administration and operation of juvenile court schools in and Evaluation of Building and Grounds (d), conjunction with the Chief Probation Officer, or designee the facility was evaluated on November 9, pursuant to applicable State laws. The school and facility 2022, and completed by Briam Zimmerman, administrators shall develop and implement written policy Director, Pupil Personnel Services, Santa and procedures to ensure communication and Maria-Bonita School District. coordination between educators and probation staff. Culturally responsive and trauma-informed approaches BSCC staff interviewed education staff, Rene should be applied when providing instruction. Education Wheeler (Education Services Director). BSCC staff should collaborate with the facility administrator to staff also interviewed youth detained at the use technology to facilitate learning and ensure safe facility. We also physically inspected the technology practices. The facility administrator shall classrooms. ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report Youth in detention are afforded Common Core or review checklist on compliance, deficiencies, and classroom instruction. corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 50 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements SMJJC Policy 4116 Education Program, The facility school program shall comply with the State Section I, Page 2 Education Code and County Board of Education policies, all applicable federal education statutes and regulations Compliance was confirmed as part of the and provide for an annual evaluation of the educational required annual, Title 15, Section 1313 County program offerings. As stated in the 2009 California Inspection and Evaluation of Building and Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ Grounds evaluation. The facility was establish and maintain learning environments that are evaluated on November 9, 2022, and physically, emotionally, and intellectually safe. Youth completed by Briam Zimmerman, Director, shall be provided a rigorous, quality educational program Pupil Personnel Services, Santa Maria-Bonita that responds to the different learning styles and abilities School District. of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education SMJJC Policy 4116 Education Program, program shall be free from discriminatory action. Staff Section 1, Page 2 shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and BSCC staff interviewed education staff, Rene ☒ ☐ ☐ gender. Wheeler (Education Services Director). We found that the learning environment and the quality of educational programming meet the Title 15 minimum standards for this regulation. (1) The course of study shall comply with the State SMJJC Policy 4116 Education Program, Education Code and include, but not be limited Section I, Page 2 to, courses required for high school graduation. ☒ ☐ ☐ The school program offers Core Curriculum via Chrome Books which provide online coursework that enable students to work independently for hybrid learning. (2) Information and preparation for the High School SMJJC Policy 4116 Education Program, Equivalency Test as approved by the California Section I, Page 2 Department of Education shall be made available to eligible youth. The school program offers Core Curriculum ☒ ☐ ☐ via Chrome Books which provide online coursework that enable students and high school graduates to take online college courses. (3) Youth shall be informed of post-secondary SMJJC Policy 4116 Education Program, education and vocational opportunities. Section I, Page 2 Youth can participate online in the Rising Scholars Program through Alan Handcock Community College. In addition, the school ☒ ☐ ☐ provides college and career readiness through its Career Technical Education (CTE) program. The CTE program incorporates the Paxton/Patterson College and Career Ready Labs, a 12-module curriculum on home repair basics. (4) Administration of the High School Equivalency SMJJC Policy 4116 Education Program, Tests as approved by the California Department Section I, Page 2 ☒ ☐ ☐ of Education, shall be made available when possible. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 51 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Supplemental instruction shall be afforded to SMJJC Policy 4116 Education Program, youth who do not demonstrate sufficient Section I, Page 3 progress towards grade level standards. There is a paraprofessional in the classroom periodically during the week to assist those ☒ ☐ ☐ youth who need supplemental instruction. Per the annual education services evaluation, SMJJC is compliant with Title 15 minimum standards for this regulation. (6) The minimum school day shall be consistent with SMJJC Policy 4116 Education Program, State Education Code Requirements for juvenile Section I, Page 2 court schools. The facility administrator, in conjunction with education staff, must ensure The school day is from Monday through that operational procedures do not interfere with ☒ ☐ ☐ Friday, from 8:30 am -2:30 pm. the time afforded for the minimum instructional day. Absences, time out of class or educational Per the annual education services evaluation, instruction, both excused and unexcused, shall SMJJC is compliant with Title 15 minimum be documented. standards for this regulation. (7) Education shall be provided to all youth SMJJC Policy 4116 Education Program, regardless of classification, housing, security Section I, A, 11, Page 3 status, disciplinary or separation status, including room confinement, except when Per the annual education services providing education poses an immediate threat ☒ ☐ ☐ evaluation, SMJJC is compliant with Title 15 to the safety of self or others. Education minimum standards for this regulation. includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline SMJJC Policy 4116 Education Program, (1) Positive behavior management will be Section I, G, Page 5 implemented to reduce the need for disciplinary action in the school setting and be integrated into ☒ ☐ ☐ The school and probation collaborate using the facility's overall behavioral management plan the Spell Out Process (SOP). Youth earn and security system. program-level points in school for good behavior. (2) School staff shall be advised of administrative SMJJC Policy 4116 Education Program, decisions made by probation staff that may Section I, G, 2, Page 6 affect the educational programming of students. ☒ ☐ ☐ During an interview, the Education Services Director expressed that Probation does well in keeping education staff advised of circumstances that may affect a student. (3) Except as otherwise provided by the State SMJJC Policy 4116 Education Program, Education Code, expulsion/suspension from Section I, G, Page 6 school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 52 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) The facility administrator, in conjunction with SMJJC Policy 4116 Education Program, education staff will develop policies and Section I, H, Pages 6-7 procedures that address the rights of any student who has continuing difficulty completing Educational services provide supplemental a school day. ☒ ☐ ☐ assistance to youth through Paraprofessionals who are in the classroom periodically during the week. The classroom teacher also provides added assistance when needed. (d) Provisions for Special Populations SMJJC Policy 4116 Education Program, Section I, B, Page 3 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or Educational services provide supplemental suspected disabilities. This includes but is not ☒ ☐ ☐ assistance to youth through limited to child find, assessment, continuum of Paraprofessionals who are in the classroom alternative placements, manifestation periodically during the week. determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be SMJJC Policy 4116 Education Program, afforded an educational program that addresses Section I, B, 2, Page 3 their language needs pursuant to all applicable ☒ ☐ ☐ state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission SMJJC Policy 4116 Education Program, Section I, C, Page 4 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's BSCC staff interviewed education staff educational history, including but not limited to: ☒ ☐ ☐ (Education Services Director), as well as youth detained at the facility to assist in confirming compliance with the elements of this regulation. (A) School progress/school history; SMJJC Policy 4116 Education Program, ☒ ☐ ☐ Section I, C, Page 4 (B) Home Language Survey and the results of SMJJC Policy 4116 Education Program, the State Test used for English language ☒ ☐ ☐ Section I, C, Page 4 proficiency; (C) Needs and services of special populations SMJJC Policy 4116 Education Program, as defined by the State Education Code, Section I, C, Page 4 including but not limited to, students with special needs. ☒ ☐ ☐ Per the annual education services evaluation, SMJJC is compliant with Title 15 minimum standards for this regulation. (D) Discipline problems. SMJJC Policy 4116 Education Program, ☒ ☐ ☐ Section I, C, Page 4 (2) Youth will be immediately enrolled in school. SMJJC Policy 4116 Education Program, Educational staff shall conduct an assessment Section I, C, Page 4 to determine the youth's general academic functioning levels to enable placement in core ☒ ☐ ☐ The Education department employs a school curriculum courses. personnel (Office Assistant) who performs the duties of the School Registrar to ensure compliance with this regulation. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 53 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) After admission to the facility, a preliminary SMJJC Policy 4116 Education Program, education plan shall be developed for each Section I, C, Page 4 youth within five school days. ☒ ☐ ☐ BSCC staff interviewed education services staff and reviewed student records to confirm compliance with the elements of this regulation. (4) Upon enrollment, education staff shall comply SMJJC Policy 4116 Education Program, with the State Education Code and request the Section I, C, Page 4 youth's records from his/her prior school(s), including, but not limited to, transcripts, The Education department employs a school Individual Education Program (IEP), 504 Plan, personnel to ensure compliance with this state language assessment scores, ☒ ☐ ☐ regulation. immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting SMJJC Policy 4116 Education Program, Section I, D, Page 5 (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ The Education department employs a school placement in accordance with the State personnel to ensure compliance with this Education Code. regulation. (2) The County Superintendent of Schools shall SMJJC Policy 4116 Education Program, provide appropriate credit (full or partial) for Section I, D, Page 5 course work completed while in juvenile court ☒ ☐ ☐ school in accordance with the State Education Code. (g) Transition and Re-Entry Planning SMJJC Policy 4116 Education Program, Section I, E, Page 5 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop Education services work closely with the policies and procedures to meet the transition ☒ ☐ ☐ behavioral health and probation staff to needs of youth, including the development of an facilitate multi-disciplinary meetings to education transition plan, in accordance with the discuss the needs of youth being released. State Education Code and in alignment with Title This collaborative effort is identified as the 15, Minimum Standards for Juvenile Facilities, Treatment Team. Section 1355. (h) Post-Secondary Education Opportunities SMJJC Policy 4116 Education Program, Section I, F, Page 5 (1) The school and facility administrator should, whenever possible, collaborate with local post- Youth can participate online in the Rising secondary education providers to facilitate Scholars Program through Alan Handcock access to educational and vocational Community College. In addition, the school opportunities for youth that considers the use of ☒ ☐ ☐ provides college and career readiness through technology to implement these programs. its Career Technical Education (CTE) program. The CTE program incorporates the Paxton/Patterson College and Career Ready Labs, a 12-module curriculum on home repair basics. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 54 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND SMJJC Policy 4113 Programs, Recreation EXERCISE. and Exercise for Youth The facility administrator shall develop and implement BSCC staff reviewed the program’s Exercise written policies and procedures for programs, and Recreation policy and procedure, logs, recreation, and exercise for all youth. The intent is to ☒ ☐ ☐ and pertinent documentation for the months of minimize the amount of time youth are in their rooms or February, May, and August 2023. their bed area. The facility’s policy and procedure are applicable to the elements of this regulation, as required. Juvenile facilities shall provide the opportunity for SMJJC Policy 4113 Programs, Recreation programs, recreation, and exercise a minimum of three and Exercise for Youth, Section I, Page 1 hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which BSCC staff observed that youth who are at one hour shall be an outdoor activity, weather the lowest behavior modification/incentive permitting. program level (Bronze) are returned to their rooms for bedtime at as early as 6:30PM. We ☒ ☐ ☐ also observed incidents of these same youths refusing to go to their respective rooms for bedtime. BSCC staff presented examples of bedtimes most often observed at other county facilities and favorable outcomes that may arise from changing the earliest bedtime to 7:30pm or 8:00pm. A youth’s participation in programs, recreation, and SMJJC Policy 4113 Programs, Recreation exercise may be suspended only upon a written finding and Exercise for Youth, Section I, D, Page 1 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall SMJJC Policy 4113 Programs, Recreation ☒ ☐ ☐ be posted in the living units. and Exercise for Youth, Section I, E, Page 1 There will be a written annual review of the programs, SMJJC Policy 4113 Programs, Recreation recreation, and exercise by the responsible agency to and Exercise for Youth, Section I, F, Page 1 ensure content offered is current, consistent, and relevant to the population. A letter provided by Facility Manager, Tiffany ☒ ☐ ☐ Phillips, provided confirmation that an annual review of the programs, recreation, and exercise was conducted to ensure content offered is current, consistent, and relevant to the population. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 55 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the SMJJC Policy 4113 Programs, Recreation and opportunity for at least one hour of daily Exercise for Youth, Section III, Page 9 programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual ☒ ☐ ☐ needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations, or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; SMJJC Policy 4113 Programs, Recreation and (2) Management of Stress and Trauma; Exercise for Youth, Section III, Page 9 (3) Anger Management; (4) Conflict Resolution; Programs are facilitated by staff and (5) Juvenile Justice System; volunteers, including, but not limited to: (6) Trauma-related interventions; (7) Victim Awareness; • Victim Awareness (8) Self-Improvement; • Conflict Resolution Specialist (9) Parenting Skills and support; (10) Tolerance and Diversity; • Seeking Safety (11) Healing Informed Approaches; • SUD Counselling (Youth-Specific) (12) Interventions by Credible Messengers; ☒ ☐ ☐ • PEP-Creative Expressions (13) Gender Specific Programming; • Book Club (14) Art, creative writing, or self-expression; • Introduction to Soft Skills (15) CPR and First Aid training; • Moral Reconation Therapy (MRT) (16) Restorative Justice or Civic Engagement; • Life Skills (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. The Office of Education incorporates CTE training through Paxton/Patterson College and Career labs. In addition, Partners in Education provides job readiness training that focuses on employment interviewing skills. (b) Recreation. All youth shall be provided the SMJJC Policy 4113 Programs, Recreation and opportunity for at least one hour of daily access to Exercise for Youth, Section II, Page 2 unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the SMJJC Policy 4113 Programs, Recreation and opportunity for at least one hour of large muscle Exercise for Youth, Section II, Page 4 activity each day. After a review of program activity logs and ☒ ☐ ☐ interviews with youth housed at the facility and detention staff, Santa Maria JJC meets compliance with the Title 15 minimum standards for this regulation. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 56 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The administrator/manager may suspend, for a period SMJJC Policy 4113 Programs, Recreation not to exceed 24 hours, access to recreation and and Exercise for Youth, Section II, Page 4 programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM SMJJC Policy 4127 Religious Services The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; SMJJC Policy 4127 Religious Services, Section I, Page 1 Through interviews with youth housed at the ☒ ☐ ☐ facility and a review of the programming schedules, we were able to determine that Santa Maria JJC meets compliance with the Title 15 minimum standards for this regulation. (b) availability of clergy; and, SMJJC Policy 4127 Religious Services, Section I, Page 1 Through documentation and interviews with youth housed at the facility, medical staff, and food services personnel, we were able to determine that SMJJC complies with the Title ☒ ☐ ☐ 15 minimum standards for this regulation. Per policy, the agency honors religious diets. The request for a religious diet is made to the medical staff. Medical staff informs the Lead Cook service personnel of the religious diet request. (c) availability of religious diets. SMJJC Policy 4127 Religious Services, ☒ ☐ ☐ Section I, Page 1 1373 WORK PROGRAM SMJJC Policy 4113 Programs, Recreation The facility administrator shall develop policies and and Exercise for Youth, Section II, Pages 7-8 procedures regarding the fair and consistent assignment SMJJC Policy 4117, Section IV, Page 11 of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to A review of policy and procedures revealed vocational training or increasing a youth's sense of compliance with this regulation. responsibility. Work programs shall not be imposed as a disciplinary measure 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 57 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING SMJJC Policy 4126 Visitation The facility administrator shall develop and implement written policies and procedures for visiting, that include BSCC staff reviewed visiting policy and provisions for special visits. Youth shall be allowed to procedure, visiting schedules, and logs for receive visits by parents, guardians or persons standing March, April, and May 2023. We also in loco parentis, and children of youth. Other family ☒ ☐ ☐ interviewed youth and detention staff. Based members, such as grandparents and siblings, and on information received and interviews, supportive adults, may be allowed to visit with the BSCC staff conclude that SMJJC complies approval of the facility administrator or designee, and in with Title 15 minimum standards for this conjunction with the youth’s case plan or in the best regulation. interest of the youth. All visits shall occur at reasonable times, subject only to SMJJC Policy 4126 Visitation, Section I, Page the limitations necessary to maintain order and security. 1 Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, SMJJC ensures visiting occurs at reasonable whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ times and, if a visitor is denied, the youth the safety of youth or staff in the facility. Any denial of affected is notified. visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours SMJJC Policy 4126 Visitation, Section I, Page per week. Visits may be supervised, but conversations 1 shall not be monitored unless there is a security or safety need. ☒ ☐ ☐ A review of visiting logs and interviews with youth confirm that SMJJC ensures youth have an opportunity to have visitation for a minimum of two hours per week. Provisions for special visits, in addition to the two-hour SMJJC Policy 4126 Visitation, Section I, Page minimum and/or outside of the regular visiting hours, 1 shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an SMJJC Policy 4126 Visitation, Section I, Page alternative, but not as a replacement, to in-person ☒ ☐ ☐ 1 visiting. 1375 CORRESPONDENCE SMJJC Policy 4128 Correspondence/Mail The facility administrator shall develop and implement written policies and procedures for correspondence ☒ ☐ ☐ Staff and youth interviews and a review of which provide that: policy and procedures revealed compliance with this regulation. (a) there is no limitation on the volume of mail that youth SMJJC Policy 4128 Correspondence/Mail, may send or receive; ☒ ☐ ☐ Section III, Page 3 (b) youth may send two letters per week postage free; SMJJC Policy 4128 Correspondence/Mail, ☒ ☐ ☐ Section III, Page 3 (c) youth may correspond confidentially with state and SMJJC Policy 4128 Correspondence/Mail, federal courts, any member of the State Bar or holder Section II, Page 2 of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 58 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) incoming and outgoing mail, other than that described SMJJC Policy 4128 Correspondence/Mail, in (c), may be read by staff only when there is Section I, Page 2 reasonable cause to believe facility safety and ☒ ☐ ☐ security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS SMJJC Policy 4129 The administrator of each juvenile facility shall develop BSCC staff interviewed detention staff and and implement written policies and procedures to provide interviewed youth housed at the facility. We ☒ ☐ ☐ youth with access to telephone communications. also reviewed policy and procedures. SMJJC meets compliance with the elements of this regulation. 1377 ACCESS TO LEGAL SERVICES SMJJC Policy 4130 Legal Services/Law Enforcement Access The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to BSCC staff interviewed detention staff and the courts and legal services. Such access shall include: interviewed youth housed at the facility. We also reviewed policy and procedures. (a) access, upon request by the youth, to licensed SMJJC Policy 4130 Legal Services/Law attorneys and their authorized representatives; ☒ ☐ ☐ Enforcement Access, Section I, Page 1 (b) provision for confidential consultation with SMJJC Policy 4130 Legal Services/Law attorneys; and, ☒ ☐ ☐ Enforcement Access, Section I, Page 1 (c) unlimited postage free, legal correspondence and SMJJC Policy 4130 Legal Services/Law cost-free telephone access as appropriate. ☒ ☐ ☐ Enforcement Access, Section I, Page 1 1390 DISCIPLINE SMJJC Policy 4123 Behavior Management, The facility administrator shall develop and implement Policies and Procedures, Consequences, written policies and procedures for the discipline of youth Due Process, Grievances and that shall promote acceptable behavior; including the use Ombudsperson Complaint Procedures of positive behavior interventions and supports. ☒ ☐ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section II, Page 4 (b) daily shower, access to drinking fountain, toilet and SMJJC Policy 4123 Behavior Management, personal hygiene items, and clean clothing; Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures, Section II, Page 4 (c) full nutrition; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section II, Page 4 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 59 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) contact with parent or attorney; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section II, Page 4 (e) exercise; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures, Section II, Page 4 (f) medical services and counseling; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, Section II, Page 4 ☒ ☐ ☐ BSCC staff interviewed youth, medical staff, and behavioral health staff in addition to reviewing documentation. The facility complies with the Title 15 minimum standards for this regulation. (g) religious services; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section II, Page 4 (h) clean and sanitary living conditions; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section II, Page 4 (i) the right to send and receive mail; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section II, Page 4 (j) education; and, SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, ☒ ☐ ☐ Section II, Page 4 BSCC staff interviewed youth and education staff, in addition to reviewing documentation. (k) rehabilitative programming. SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures, Section II, Page 4 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 60 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct SMJJC Policy 4123 Behavior Management, and disciplinary penalties to guide the conduct of youth. Policies and Procedures, Consequences, Due Such rules and penalties shall include both major Process, Grievances and Ombudsperson violations and minor violations, be stated simply and Complaint Procedures, Section IV, Page 6 ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS SMJJC Policy 4123 Behavior Management, The facility administrator shall develop and implement Policies and Procedures, Consequences, written policies and procedures for the administration of Due Process, Grievances and discipline which shall include, but not be limited to: Ombudsperson Complaint Procedures ☒ ☐ ☐ In addition to policy and procedure, BSCC staff reviewed the 12 most recent discipline (W/Due process) examples. We also interviewed youth housed at the facility and detention staff. (a) designation of personnel authorized to impose SMJJC Policy 4123 Behavior Management, discipline for violation of rules; Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section III, Page 5 (b) prohibiting discipline to be delegated to any youth; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section III, Page 5 (c) definition of major and minor rule violations and SMJJC Policy 4123 Behavior Management, their consequences, and due process Policies and Procedures, Consequences, Due requirements; Process, Grievances and Ombudsperson Complaint Procedures, Section IV, Pages 6-7 This policy articulates that during the ☒ ☐ ☐ orientation process, the minor, moderate, and major rule violations, as well as sanctions and due process requirements, are explained to each youth. BSCC staff also interviewed youth and observed that the rules posted were available to youth to review. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 61 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) trauma-informed approaches and positive behavior SMJJC Policy 4123 Behavior Management, interventions; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, Section III, Page 5 The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. ☒ ☐ ☐ The agency’s policies and procedures ensure that detention staff makes use of training that ensures developmentally appropriate, trauma- informed approaches to working with youths while implementing positive behavior intervention. We were impressed with positive behavior reinforcement through the Reflection Assignment (RA). Once per week, youth get the opportunity to earn points to offset prior negative behaviors. (e) minor rule violations may be handled informally by SMJJC Policy 4123 Behavior Management, counseling, advising the youth of expected conduct Policies and Procedures, Consequences, Due imposing a minor consequence. Discipline shall be Process, Grievances and Ombudsperson accompanied by written documentation and a Complaint Procedures, Section IV, Page 8 ☒ ☐ ☐ policy of review and appeal to a supervisor; and, BSCC staff reviewed the policy, reviewed discipline sheets, interviewed youth housed at the facility, and interviewed detention staff. (f) major rule violations and the discipline process SMJJC Policy 4123 Behavior Management, shall be documented and require the following: Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, Section III, Pages 5-6 ☒ ☐ ☐ Youth are oriented and understand that major rule violations are violations that directly affect the safety and security of the facility and/or disrupt the normal operation of the facility and programming. (1) written notice of violation prior to a hearing; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures, Section VIII, Page 9 (2) accommodations provided to youth with SMJJC Policy 4123 Behavior Management, disabilities, limited literacy, and English Policies and Procedures, Consequences, language learners; Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section VIII, Page 10 (3) hearing by a person who is not a party to the SMJJC Policy 4123 Behavior Management, incident; Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures, Section VIII, Page 10 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 62 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) opportunity for the youth to be heard, present SMJJC Policy 4123 Behavior Management, evidence and testimony; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, Section VII, Pages 9- 10 ☒ ☐ ☐ The facility does well in documenting that youth are, in a timely manner, provided the opportunity to appeal a discipline being imposed. (5) provision for youth to be assisted by staff in the SMJJC Policy 4123 Behavior Management, hearing process; Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures, Section VII, Page 10 (6) provision for administrative review. SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures page 1 (g) violations that result in a removal from camp or SMJJC Policy 4123 Behavior Management, commitment program, but not a return to court, will Policies and Procedures, Consequences, follow the due process provisions in subsection (e) Due Process, Grievances and above. Ombudsperson Complaint Procedures, VIII, ☐ ☐ ☒ Page 11 The Juvenile facility is not a commitment program or a Camp. 1410 MANAGEMENT OF COMMUNICABLE SMJJC Policy 4124 Health/Medical Services DISEASES. and Procedures Juvenile Detention Facilities COVID-19 The health administrator/responsible physician, in Management Plan/Policy cooperation with the facility administrator and the local health officer, shall develop written policies and This policy articulates all facets of this procedures to address the identification, treatment, section of the regulation including, but not control and follow-up management of communicable limited to, the scope; prevention; limiting the ☒ ☐ ☐ diseases. The policies and procedures shall address, Spread (including the testing of youth); and but not be limited to: maintaining the well-being of youth. To aid in confirming compliance with Title 15 minimum standards for this regulation, we reviewed the annual Medical/Mental, Nutrition, and Environmental Health evaluations by qualified evaluators. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 63 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Intake health screening procedures; SMJJC Policy 4124 Health/Medical Services and Procedures Juvenile Detention Facilities COVID-19 Management Plan/Policy A complete health appraisal will be ☒ ☐ ☐ conducted by Health Services staff on all new intakes within 96 hours (excluding holidays) of their admission into detention. BSCC staff interviewed medical personnel to confirm compliance with the Title 15 minimum standards for this regulation. (b) Identification of relevant symptoms; SMJJC Policy 4124 Health/Medical Services ☒ ☐ ☐ and Procedures (c) Referral for medical evaluation; SMJJC Policy 4124 Health/Medical Services and Procedures This policy includes referral for Medical Evaluation. ☒ ☐ ☐ BSCC staff interviewed medical personnel to confirm compliance with the Title 15 minimum standards for this regulation. (d) Treatment responsibilities during detention; SMJJC Policy 4124 Health/Medical Services and Procedures Juvenile Detention Facilities COVID-19 Management Plan/Policy ☒ ☐ ☐ This operational protocol outlines the treatment responsibilities of medical staff, facility staff, and youth. (e) Coordination with public and private community- SMJJC Policy 4124 Health/Medical Services based resources for follow-up treatment; and Procedures ☒ ☐ ☐ To aid in confirming compliance with Title 15 minimum standards for this regulation, BSCC staff interviewed medical and behavioral health personnel. (f) Applicable reporting requirements; and, SMJJC Policy 4134 Communicable Disease Notification This includes reporting any communicable ☒ ☐ ☐ disease to the Santa Barbara County Public Health Department according to federal, state, and local laws and regulations. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 64 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Strategies for handling disease outbreaks. SMJJC Policy 4124 Health/Medical Services and Procedures Policy 4134 Communicable Disease Notification To aid in confirming compliance with Title 15 minimum standards, BSCC staff reviewed ☒ ☐ ☐ the annual Medical/Mental, Nutrition, and Environmental Health evaluations by qualified evaluators. BSCC staff also interviewed medical personnel to determine that SMJJC meets the minimum requirements for this regulation. The policies and procedures shall be updated as The agency is required to follow medical and necessary to reflect communicable disease priorities public health guidelines. ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES SMJJC Policy 4124 Health/Medical Services (EXCERPT) and Procedures SMJJC Policy 4125 Behavior Wellness The health administrator, in cooperation with the facility Procedures administrator, shall develop policy and procedures to SMJJC Orientation Booklet establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and The regulation requires that youth shall be behavioral/mental health care services. ☒ ☐ ☐ provided the opportunity to confidentially convey, either through written or verbal communications, a request for medical, dental, or behavioral/mental health services. During the orientation process, information regarding access to medical services is explained in detail to all youth. 1480 STANDARD FACILTY CLOTHING ISSUE SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ BSCC staff reviewed the inventory and and footwear specified in this regulation. The facility has laundry schedules for the facility. the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily SMJJC Policy 4114 Clothing Bedding, laundered, in good repair, and free of holes and Laundry, and Personal Hygiene tears. ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (b) The standard issue of climatically suitable clothing ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 65 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Outer garments; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (3) New non-disposable underwear which shall Policy 4.10.1 Clothing, Bedding, and Linen remain with the youth throughout their stay, ☒ ☐ ☐ Procedure I-B and; (4) Undergarments, that are freshly laundered and SMJJC Policy 4114 Clothing Bedding, free of stains, including tee shirts and bras. Laundry, and Personal Hygiene ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation. (c) Clothing is laundered at the temperature required To aid in confirming compliance with Title 15 by local ordinances for the commercial laundries minimum standards, BSCC staff reviewed the and dried completely in a mechanical dryer or other ☒ ☐ ☐ annual Medical/Mental, Nutrition, and laundry method approved by the local health officer. Environmental Health evaluations by qualified evaluators. (d) Suitable clothing is issued to pregnant youth. SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene ☒ ☐ ☐ Policy 4.10.1 Clothing, Bedding, and Linen Procedure I-B, 3 1482 CLOTHING EXCHANGE SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene The facility administrator shall develop and implement written policies and site-specific procedures for the The facility assigns youth their own laundry cleaning and scheduled exchange of clothing. Unless bag to ensure they receive their own clothing work, climatic conditions, or illness necessitates more ☒ ☐ ☐ back after being laundered. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. BSCC staff interviewed youth and reviewed Tee shirts, bras, and underwear shall be exchanged documentation to determine that the facility daily; youth shall receive their own underwear back at meets compliance with the Title 15 minimum exchange. standards for this regulation. 1484 CONTROL OF VERMIN IN YOUTH’S SMJJC Policy 4114 Clothing Bedding, PERSONAL CLOTHING Laundry, and Personal Hygiene There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (b) Toothpaste; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 66 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Soap; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (d) Comb; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (e) Shaving implements; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (f) Deodorant; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (g) Lotion; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (h) Shampoo; and, SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (i) Post-shower conditioning hair products. SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene Youth shall not be required to share any personal care SMJJC Policy 4114 Clothing Bedding, items listed in items (a) through (d). Liquid soap Laundry, and Personal Hygiene provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene There shall be written policies and site-specific procedures developed and implemented by the facility All elements of this regulation are in the administrator for showering/bathing and brushing of referenced policy. ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis BSCC staff interviewed youth and reviewed thereafter and given an opportunity to brush their teeth documentation to determine that the facility after each meal. meets compliance with the Title 15 minimum standards for this regulation. 1487 SHAVING SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of BSCC staff interviewed youth and reviewed identification in Court. All youth shall have equal ☒ ☐ ☐ documentation to determine that the facility opportunity to shave face and body hair. The facility meets compliance with the Title 15 minimum administrator may suspend this requirement in relation standards for this regulation. to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ BSCC staff interviewed youth and reviewed Equipment shall be cleaned and disinfected after each documentation to determine that the facility haircut or procedure, by a method approved by the meets compliance with the Title 15 minimum State Board of Barbering and Cosmetology. standards for this regulation. 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 67 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1500 STANDARD BEDDING AND LINEN ISSUE SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ BSCC staff interviewed youth and reviewed area who is expected to remain overnight, shall include, documentation to determine that the facility but not be limited to: meets compliance with the Title 15 minimum standards for this regulation. (a) One mattress or mattress-pillow combination which SMJJC Policy 4114 Clothing Bedding, meets the requirements of Section 1502 of these ☒ ☐ ☐ Laundry, and Personal Hygiene regulations; (b) One pillow and a pillow case unless provided for in SMJJC Policy 4114 Clothing Bedding, (a) above; ☒ ☐ ☐ Laundry, and Personal Hygiene (c) One mattress cover and a sheet or two sheets; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (d) One towel; and, SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (e) One blanket or more, up on request SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene The facility administrator shall develop and implement site specific written policies and procedures for the BSCC staff interviewed youth and reviewed scheduled exchange of laundered bedding and linen documentation to determine that the facility issued to each youth housed. Washable items such as meets compliance with the Title 15 minimum ☒ ☐ ☐ sheets, mattress covers, pillow cases and towels shall standards for this regulation. be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered SMJJC Policy 4114 Clothing Bedding, once a month. ☒ ☐ ☐ Laundry, and Personal Hygiene 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 68 of 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1510 FACILITY SANITATION, SAFETY AND SMJJC Program Inspections/Facility MAINTENANCE Maintenance The facility administrator shall develop and implement BSCC staff interviewed youth and reviewed written policies and site-specific procedures for the documentation to determine that the facility maintenance of an acceptable level of cleanliness, meets compliance with the Title 15 minimum repair and safety throughout the facility. The plan shall standards for this regulation. provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 69 of 70 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☒ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☒ ☐ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the ☐ ☒ ☐ facility in a manner that allows contact with minors. Violation 7574 Santa Barbara Santa Maria Juvenile Justice Center PRO 23-24 - 70 of 70 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7574 7575 FACILITY NAME: Susan J. Gionfriddo Juvenile Justice Center (Santa Maria Juvenile FACILITY TYPE: JH SYTF Justice Center) (SMJJC)/ Santa Barbara Secure Youth Treatment Facility APPLICABLE REGULATIONS (Check All That Apply): 4/98: ☒ 2001: ☒ 2003: ☐ OTHER: Units I & II Pre 1998 (Unit III) (Units IV-VI) FIELD REPRESENTATIVE: Forrest Coleman DATE: September 19, 2023 Comments: TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) ☒ ☐ ☐ Contains a weapons locker as specified in these regulations Contains a secure room for the confinement ☒ ☐ ☐ of minors pending admission to JH Provides access to a shower ☒ ☐ ☐ Provides a secure vault or storage space for ☒ ☐ ☐ minor's valuables Provides telephone access to minors ☒ ☐ ☐ Provides staff access to hot and cold running water ☒ ☐ ☐ Locked Holding Room (1.2) Five holding rooms in intake area. ☒ ☐ ☐ Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor ☒ ☐ ☐ area Contains seating to accommodate all minors ☒ ☐ ☐ as specified in these regulations 98: Provides access to a toilet, wash basin Youth will use toilet in search room. and drinking fountain as specified in these regulations ☒ ☐ ☐ 03: Be equipped with a toilet, wash basin and drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ☒ ☐ ☐ 03: Outward swinging or lateral sliding door required ☒ ☐ ☐ Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double ☒ ☐ ☐ occupancy sleeping rooms, dormitories and dayrooms. 7574 7575 Santa Barbara Santa Maria JJC and SYTF PHY 23-24 - 1 - J456 PHY 980103.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms ☐ ☐ ☒ are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain sleeping areas and plumbing ☒ ☐ ☐ fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures ☒ ☐ ☐ 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear ceiling height of eight feet ☒ ☐ ☐ 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ☒ ☐ ☐ 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required ☒ ☐ ☐ Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a ☒ ☐ ☐ clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ☒ ☐ ☐ 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required ☐ ☐ ☒ Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a ☐ ☐ ☒ minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed ☐ ☐ ☒ for no fewer than four minors. 7574 7575 Santa Barbara Santa Maria JJC and SYTF PHY 23-24 - 2 - J456 PHY 980103.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). ☐ ☐ ☒ 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for ☐ ☐ ☒ more than 30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) ☒ ☐ ☐ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 ☐ ☐ ☒ square feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ☒ ☐ ☐ Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square ☐ ☐ ☒ feet dedicated indoor- outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 For a RC of 140, a total of 31,500 sf is required. minors have a minimum of 9,000 Existing Yard: 13,112 sf (103’10”x131’3” minus square feet dedicated indoor- outdoor 526 sf for access ramp) space, plus a field area. The field area Units IV-VI Yards: 6256 each (68’x92’) 18,768 sf contains a minimum of one acre with a total ☒ ☐ ☐ minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors 13,112+18,768=31880 total sf have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ☐ ☐ ☒ 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor- outdoor space is a paved or "like" surface. ☒ ☐ ☐ 01: Changed from one-half to one-quarter of the space 7574 7575 Santa Barbara Santa Maria JJC and SYTF PHY 23-24 - 3 - J456 PHY 980103.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS A portion of the dedicated physical activity and recreation space is out-of-doors, and is ☒ ☐ ☐ equipped and of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no ☒ ☐ ☐ single dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. ☒ ☐ ☐ Academic Classrooms (NA SPJH; 1.12) ☒ ☐ ☐ Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every juvenile in the ☒ ☐ ☐ facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's ☒ ☐ ☐ desk and work area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate ☒ ☐ ☐ response to emergencies. Safety Room (1.13) Provides a minimum of 63 square feet of floor ☐ ☐ ☒ space and a minimum clear ceiling height of eight feet Limited to one minor ☐ ☐ ☒ Padded as specified in these regulations ☐ ☐ ☒ There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room and are no ☐ ☐ ☒ more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these ☐ ☐ ☒ regulations Access to a toilet, wash basin and drinking ☐ ☐ ☒ fountain is provided. 03: Be equipped with a variable intensity security-type lighting fixture, with controls ☐ ☐ ☒ outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s ☐ ☐ ☒ access. Medical Examination Room (NA SPJH; 175 sf room in intake. 1.14) There is a minimum of one suitably equipped ☒ ☐ ☐ medical examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency ☒ ☐ ☐ examinations that is used for no other 7574 7575 Santa Barbara Santa Maria JJC and SYTF PHY 23-24 - 4 - J456 PHY 980103.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS purpose; Privacy for minors; ☒ ☐ ☐ Lockable storage for medical supplies; ☒ ☐ ☐ Not less than 144 square feet floor space with no single dimension less than ☒ ☐ ☐ seven feet; Hot and cold running water; and, ☒ ☐ ☐ 01: Smooth, non-porous, washable surfaces. ☒ ☐ ☐ Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and pharmaceutical preparations ☒ ☐ ☐ as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Youth dine in living units. There is a minimum of 15 square feet ☒ ☐ ☐ floor space and sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is ☒ ☐ ☐ an appropriate visual barrier. Visiting Space (1.17) Visiting space is provided. ☒ ☐ ☐ Institutional Storage (1.18) 3264 cu feet of linen storage in intake. There is a minimum of 80 cubic feet of storage space per minor for institutional ☒ ☐ ☐ clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) 3492 cu feet of storage in intake + 4 rooms on each unit (99sf each). Each minor has a minimum of nine cubic feet ☒ ☐ ☐ of secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self- ☒ ☐ ☐ contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet containing a mop sink and ☒ ☐ ☐ sufficient area for storing cleaning implements within the security area. 7574 7575 Santa Barbara Santa Maria JJC and SYTF PHY 23-24 - 5 - J456 PHY 980103.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and ☒ ☐ ☐ double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire ☒ ☐ ☐ and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) 4 in intake, all over 60 sf. Contain a minimum of 60 square feet of floor ☒ ☐ ☐ area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview room for each 30 minors ☒ ☐ ☐ in JHs. There is a minimum of one suitably furnished interview room in each camp. ☒ ☐ ☐ Court Holding Room for Minors (1.26) ☒ ☐ ☐ Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors ☒ ☐ ☐ Provides 40 square feet of floor area and a ☒ ☐ ☐ minimum clear ceiling height of eight feet Contains seating to accommodate all minors ☒ ☐ ☐ Contains a toilet, wash basin and drinking ☒ ☐ ☐ fountain as specified in these regulations Maximizes staffs' visual supervision of minors No audio monitoring required in court holding rooms. Juvenile Institutions Officer will be posted ☒ ☐ ☐ outside court holding rooms while youths are in rooms. Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One toilet and one ☒ ☐ ☐ urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. 7574 7575 Santa Barbara Santa Maria JJC and SYTF PHY 23-24 - 6 - J456 PHY 980103.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living ☒ ☐ ☐ units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors ☒ ☐ ☐ and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water ☒ ☐ ☐ from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are ☒ ☐ ☐ available on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to ☒ ☐ ☐ supervise. Beds (2.5) Beds are at least 30 inches wide and 76 ☒ ☐ ☐ long and are of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ☒ ☐ ☐ Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping ☒ ☐ ☐ rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ☒ ☐ ☐ Padding (2.7) Padding in safety rooms covers the floor, ☐ ☐ ☒ door and walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper- resistant fire sprinkler as approved by the ☐ ☐ ☒ State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly ☐ ☐ ☒ bonded to all padded surfaces; and, is without exposed seams. 7574 7575 Santa Barbara Santa Maria JJC and SYTF PHY 23-24 - 7 - J456 PHY 980103.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Seating (2.8) Seating is designed for the level of security. ☒ ☐ ☐ When bench seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the ☒ ☐ ☐ security perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking ☒ ☐ ☐ device. Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test ☐ ☐ ☒ standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP- 0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. (Note to inspector: See regulation for ☒ ☐ ☐ specific requirements. Note areas of non- compliance that are applicable to the facility type and construction date in the "comments" section.) 7574 7575 Santa Barbara Santa Maria JJC and SYTF PHY 23-24 - 8 - J456 PHY 980103.dot (8/05) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7574 FACILITY: Santa Maria Juvenile Justice Center (SMJJC) TYPE: SYTF RC: 104 FIELD REPRESENTATIVE: Forrest Coleman DATE: September 19, 2023 ROOMS EACH ROOM Each Room Total Size (L x W x H) FIXTURES* COMMENTS Unit Room Applicable # or Designation Type Standards Rooms # RC RC Square/Cubic T U W F S Beds Feet UNIT I (Vacant) 86 sf Dayroom with 3T, 3W,1F and 3 showers. 1-2 Single Pre 12 12 12 9'6"x6'9"=94 sq. 1 1 1 Wet Rooms 98 ft. 21 Holding/ Pre 1 1 8'7"x6'2"=53 sq. Dry – grandfathered in under CYA Sleeping 98 ft. UNIT II (Vacant) 368.83 sf Dayrooms with 2T, 2W, 1F and 2 showers. 137 sf Medical Room. 840 sf Classroom rated for 20 minors. 330.5 sf Dining Area. 74 sf Interview Room. 13-20 Single Pre 8 1 8 9'5"x6'9"=63 sq. 1 1 1 Wet Rooms 98 ft 22 Holding/ 1 1 8'1"x6'1"=49 sq. Dry – grandfathered in under CYA Sleeping ft. UNIT III Single 4/98 10 1 1 10 11'3"x6'10"x9' 1 1 1 Five showers available on the unit. 76.5 sq. feet One Dayroom, 1,781 sf. Double 4/98 8 2 2 16 15'x7'x9' 1 1 1 100.5 sq. feet Double 4/98 2 2 2 4 11'4"x10'16"x9' 1 1 1 100.9 sq. feet Unit IV Single 2001 10 1 1 10 8’ x 9’4” x 8’10” 1 1 1 5 showers, 1 toilet and sink on unit. 2886 sf of 70 sf dayroom space. Double 2001 10 2 2 20 8” x 13’6” x 8’10” 1 1 1 2 Classrooms on unit: 104 sf 1) 776 sf (20 minors) 2) 666 sf (18 minors) Unit V (Vacant) Single 2001 10 1 1 10 8’x9’4”x8’10”= 1 1 1 5 showers, 1 toilet and sink on unit. 2886 sf of 70 sf dayroom space. Double 2001 10 2 2 20 8”x13’6”x8’10”= 1 1 1 2 Classrooms on unit: 104 sf 1) 776 sf (20 minors) 2) 666 sf (18 minors) * T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If “Total RC” appears in brackets ( ), it is not a part of the facility’s rated capacity. 7575 Santa Barbara Santa Maria Juvenile Justice Center LASE 23-24 - 1 - Juv LAS dot; BOC 460(1/6/97) ROOMS EACH ROOM Each Room Total Size (L x W x H) FIXTURES* COMMENTS Unit Room Applicable # or Designation Type Standards Rooms # RC RC Square/Cubic T U W F S Beds Feet Unit VI (JJC detention youth) Single 2001 10 1 1 10 8’x9’4”x8’10” 1 1 1 5 showers, 1 toilet and sink on unit. 2886 sf of =70 sf dayroom space. Double 2001 10 2 2 20 8”x13’6”x8’10”= 1 1 1 2 Classrooms on unit: 104 sf 1) 776 sf (20 minors) 2) 666 sf (18 minors) Intake I1 Holding 2001 1 - (2) (2) 7’4” x 12’9”=94sf 1 1 1 I2-I4 Holding 2001 3 - (3) (9) 6’ x 7’6”=45 sf Dry Rooms-Minors have access to toilet in search room. One shower located in intake. I5 & I6 Holding 2001 2 - (3) (6) 6’4” x 8’2”=52 sf Notes: R1-R4 are used for interviews, counseling and the MAYSI. They are not used for holding. Court Holding 910 CH 2001 1 - (2) (2) 7’2” x 8’7” x9’ 1 1 1 Holding Capacity for CH rooms are based on (middle) 62 sf bench measurements. Room 910 is accessible. CH-2 Room 909 is a non-rated “quiet room.” It is a dry 911 CH 2001 1 - (4) (4) 6’2” x 8’7”x 9’ 1 1 1 room with a bench with a window which looks into CH-3 59 sf the court room. 909 CH-3 Comments: * T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If “Total RC” appears in brackets ( ), it is not a part of the facility’s rated capacity. 7575 Santa Barbara Santa Maria Juvenile Justice Center LASE 23-24 - 2 - Juv LAS dot; BOC 460(1/6/97) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7575 FACILITY NAME: Santa Barbara Secure Youth Treatment Facility (SBSYTF) FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Holly Benton, Chief Probation Officer; Samuel Leach, Deputy Chief Probation Officer; Melinda Barrera, Deputy Chief; Tiffany Phillips, Probation Manager; Crystal Crockett, Supervising Deputy Probation Officer; Lesli Stamm, Supervising Deputy Probation Officer; Michelle Perez, Administrative Office Professional Senior; Kisha Ojeda, Behavioral Health Supervisor; Sam Moreno, Food Service Supervisor; Shannon Guillen, RN Facility Coordinator; Jerry Gerue, Senior DPO; Rene Wheeler, Education Services Director; School Teacher; JIO Trust Unit; Random male youth; Male age 16 Female age 17; random Youth. FIELD REPRESENTATIVE: Forrest Coleman DATE: September 12, 2023, through September 19, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION The Santa Barbara Secure Youth Treatment OF BUILDING AND GROUNDS Facility (SBSYTF) is a facility within the Santa Maria Juvenile Justice Center. All annual On an annual basis, or as otherwise required by law, inspections and evaluations conducted at the each juvenile facility administrator shall obtain a SMJJC, pursuant to Title 15 regulations, apply documented inspection and evaluation from the to the SBSYTF. following: This inspection was conducted nine months into the first year of the 2023-2024 inspection cycle. Therefore, BSCC staff requested that the Susan Gionfriddo Juvenile Justice Center, referenced in this report as the Santa Maria Juvenile Justice Center (SMJJC) provide all "County Inspections and Evaluation of Grounds" inspection reports that occurred within a year of the current inspection date. In addition, we requested dates of pending annual reports that shall occur up to December 31, 2023. (A) County building inspection by agency designated by 2022: the Board of Supervisors to approve building safety; Inspected on November 16, 2022, and completed by Larry Haro, Building Inspector, ☒ ☐ ☐ Santa Barbara County. 2023: Report Pending (B) Fire authority having jurisdiction, including a fire 2023: clearance as required by Health and Safety Code Inspected on August 15, 2023, and ☒ ☐ ☐ Section 13146.1 (a) and (b); completed by Bryan Weaver, Fire Dept Inspector, Santa Barbara County Fire Dept. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2022: Health and Safety Code Section 101045; Environmental Health: Inspected on October 11, 2022, and completed by Alex Solorio, Environmental Health Services (EHS). Medical/Mental Health: Inspected on October 3, 2022, and completed by Yuvette Calhoun, RN; Paige Batson, Deputy Director Community Health. ☒ ☐ ☐ Nutritional Health: Inspected on November 4, 2022, and completed by Susan Liles, MS RD. 2023: Environmental Health: Inspected on October 19, 2023. Report pending. Medical/Mental Health: Inspected on October 16, 2023. Report pending. Nutrition: Pending (D) County superintendent of schools on the adequacy 2022: of educational services and facilities as required in Evaluated on November 9, 2022, and Section 1370; completed by Briam Zimmerman, Director, ☒ ☐ ☐ Pupil Personnel Services, Santa Maria- Bonita School District. 2023: Pending (E) Juvenile court as required by Section 209 of the 2022: Welfare and Institutions Code Inspected on August 8, 2022, and completed by Gustavo E Lavayen, Presiding Judge of the Juvenile Court. ☒ ☐ ☐ 2023: Inspected on September 7, 2023. Report pending. (F) Juvenile Justice Commission as required by Section 2022: 229 of the Welfare and Institutions Code or Probation Inspected on October 21, 2022, and Commission as required by Section 240 of the completed by Commissioners Gabriela Welfare and Institutions Code. ☒ ☐ ☐ Ferreir; John Celichowski; Lynn Houston, and assigned commissioners. 2023: Pending 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS SMJJC Policy 4102 Staff Orientation- BSCC Note: Compliance with this section is Training determined by receipt of the Chief Probation Officer’s certification letter confirming that all elements of An Appointment and Qualification Letter, regulation are met. dated July 3, 2023, was received from Santa (a) Appointment Barbara County Chief Probation Officer In each juvenile facility there shall be a superintendent, (CPO) Holly L. Benton, certifying all director or facility manager in charge of its program and appointments of staff are pursuant to the employees. Such superintendent, director, facility applicable laws including minimum standards manager and other employees of the facility shall be from BSCC, Penal Code 6035. Further, that all appointed by the facility administrator pursuant to staff who are present at the facility meet all applicable provisions of law. required qualifications and clearances including contract personnel, volunteers, and other non-employees. ☒ ☐ ☐ The letter confirms that the Santa Barbara County Juvenile Justice Center meets Title 15 minimum standards for this regulation. The Santa Barbara Secure Youth Treatment Facility (SBSYTF) is a facility within the Santa Maria Juvenile Justice Center. The detention staff for both facilities are cross-trained. All appointments and qualifications for SMJJC detention staff, pursuant to Title 15 regulations, apply to the SBSYTF staff. Further, all Santa Maria Juvenile Justice Center (SMJJC) policies and procedures apply to the Santa Barbara Secure Youth Treatment Facility (SBSYTF) (b) Employee Qualifications SMJJC Policy 4102 Staff Orientation- Each facility shall: Training (1) recruit and hire employees who possess SMJJC Policy 4102 Staff Orientation- knowledge, skills and abilities appropriate to Training their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system The elements of this regulation are confirmed rules; in the CPO appointment and qualifications letter, dated July 3, 2023. (2) require a medical evaluation and physical SMJJC Policy 4102 Staff Orientation- examination including tuberculosis screening Training test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, The elements of this regulation are confirmed rubella, and mumps); in the CPO appointment and qualifications letter, dated July 3, 2023. (3) adhere to the minimum standards for the SMJJC Policy 4102 Staff Orientation- selection and training requirements adopted by Training the Board pursuant to Section 6035 of the Penal Code; and The Board of State and Community ☒ ☐ ☐ Corrections, Standard and Training for Corrections (STC) Division reports that the Santa Barbara County Probation Department meets Title 15 regulation minimum standards for staff training requirements. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) conduct a criminal records review, on each new SMJJC Policy 4102 Staff Orientation- employee, and psychological examination in Training accordance with Section 1031 et seq. of the ☒ ☐ ☐ Government Code. The elements of this regulation are confirmed in the CPO Appointment and Qualifications Letter, dated July 3, 2023. (c) Contract personnel, volunteers, and other non- SMJJC Policy 4102 Staff Orientation- employees of the facility, who may be present at the Training facility, shall have such clearance and qualifications as may be required by law, and their presence at the Unless always supervised, all contract facility shall be subject to the approval and control of personnel, volunteers, and other non- the facility manager. ☒ ☐ ☐ members of the facility, who may be present at the facility, have had such clearance and qualifications as may be required by law and their presence is subject to the approval and control of the Chief Probation Officer or designee. 1321 STAFFING SMJJC Policy 4112 Supervision of Detainees Each juvenile facility shall: The Santa Barbara Secure Youth Treatment Facility (SBSYTF) is a facility located within the Susan J. Gionfriddo Juvenile Justice Center complex (Santa Maria Juvenile Justice Center (SMJJC)). The SBSYTF and the Juvenile Justice Center conduct staff training together. Cross-training the staff provides an opportunity to utilize staff from either facility if needed. Further, the SBSYTF abides by the same SMJJC policies and procedures, per Title 15 regulations including, but not limited to, staff training and qualifications. In addition, detention staff from the Santa Barbara County Los Prietos Boys Camp are cross trained to assist if staffing assistance is needed at the SBSYTF. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to SMJJC Policy 4112 Supervision of carry out the overall facility operation and its Detainees, Section I, C, Page 2 programming, to provide for safety and security of youth and staff, and meet established standards and We reviewed the above policies and regulations; procedures, as well as the agency’s Organization Chart, random weekly staff schedule, and daily unit schedule covering two consecutive weeks in June, July, and August of 2023. In addition, we made personal observations. The Santa Barbara Secure Youth Treatment Facility (SBSYTF) is a facility located within the Susan J. Gionfriddo Juvenile Justice Center complex (Santa Maria Juvenile Justice Center (SMJJC)). The SBSYTF is ☒ ☐ ☐ under the same management and custody of care as the Santa Maria Juvenile Justice Center. Further, the SBSYTF abides by the same SMJJC policies and procedures, per Title 15 regulations including, but not limited to, supervisory and youth supervision staff. At the time of the inspection, the Santa Barbara Secure Youth Treatment Facility, in conjunction with the Santa Maria Juvenile Justice Center’s staffing consisted of: 1 Probation Manager 3 Supervising Probation Officers (SPO) 5 Senior Deputy Probation Officers (Sr. DPO) 11 Senior Juvenile Institutions Officers (SJIO) (3 vacant) 26 Juvenile Institutions Officers (2 vacant) b) ensure that no required services shall be denied SMJJC Policy 4112 Supervision of because of insufficient numbers of staff on duty Detainees, Section I, C, Page 2 absent exigent circumstances; Per the above policy, absent exigent circumstances, the Supervising Probation Officers shall ensure that compliance is met with applicable Title 15 standards set by the Board of State and Community Corrections (BSCC). ☒ ☐ ☐ Through our review of the above policy, visual observations, a review of work schedules for June, July, and August 2023, as well as a review of the unit programming documentation, BSCC staff determined that SBSYTF regularly ensures that the staffing levels are adequate. BSCC observed that a Sr. DPO and or a Sr. JIO are always on site in the facility. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) have a sufficient number of supervisory level staff to SMJJC Policy 4112 Supervision of ensure adequate supervision of all staff members; Detainees, Section I, C, Page 2 After a review of the daily staff schedule, as ☒ ☐ ☐ well as through interviews with youth housed at the facility and staff, BSCC staff confirmed that there is a Sr. DPO and or a Sr. JIO present at the facility on each shift. d) have a clearly identified person on duty at all times SMJJC Policy 4112 Supervision of who is responsible for operations and activities and Detainees, Section 1, A, Page 1 has completed the Juvenile Corrections Officer Core Course and PC 832 training; A Senior DPO is assigned to each shift. In the ☒ ☐ ☐ Senior DPO’s absence, a Lead Senior Juvenile Institution Officer (Sr. JIO) is identified on the roster and assumes the Supervisor’s role. e) have at least one staff member present on each SMJJC Policy 4112 Supervision of living unit whenever there are youth in the living unit; Detainees, Section II, H, 6-7, Page 5 Through personal observations, as well as ☒ ☐ ☐ through interviews with staff and youth housed at the facility, SBSYTF regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. f) have sufficient food service personnel relative to the SMJJC Policy 4112 Supervision of number and security of living units, including staff Detainees, Section I, C, Page 2 qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen Meals are not prepared on site. The Facility supervision; direct food preparation and servings; contracts with VTC, a local vender, who conduct related training programs for culinary staff; prepares and delivers all meals to the SBSYTF. and maintain necessary records; or, a facility may ☒ ☐ ☐ serve food that meets nutritional standards prepared Current food service personnel staffing by an outside source; consists of: • 1 Food Services Supervisor (stationed at the boy’s camp) • 2 Food Support Service workers (1 vacant) g) have sufficient administrative, clerical, recreational, SMJJC Policy 4112 Supervision of medical, dental, mental health, building Detainees, Section I, C, Page 2 maintenance, transportation, control room, facility security and other support staff for the efficient BSCC staff interviewed medical services management of the facility, and to ensure that youth personnel, education services, and detention ☒ ☐ ☐ supervision staff shall not be diverted from staff. We also made personal observations supervising youth; and, over the course of the inspection week. The agency is fortunate to have such a significant base of collaborative partners and support staff. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide SMJJC Policy 4112 Supervision of continuous wide-awake supervision of youth, subject Detainees, Section II, H, 4-6, Pages 4-5. to temporary variations in staff assignments to meet special program needs. Staffing shall be in BSCC staff interviewed detention staff and compliance with a minimum youth-staff ratio for the reviewed housing unit logs, programming following facility types: schedules, and employee daily schedules. ☒ ☐ ☐ The Santa Barbara County SYTF regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for this regulation. (1) Juvenile Halls (minimum youth-staff ratio) The Santa Barbara Secure Youth Treatment (A) during the hours that youth are awake, one wide- Facility is not a Juvenile Hall. Therefore, the awake youth supervision staff member on duty for ☐ ☐ ☒ below camp sections A through E are not each 10 youth in detention; applicable to this facility inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or ☐ ☐ ☒ maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum The Santa Barbara Secure Youth Treatment youth-staff ratio) Facility is not a Special Purpose Juvenile Hall. (A) during hours that youth are awake, one wide-awake ☐ ☐ ☒ The below Sections A through E are not youth supervision staff member is on duty for each applicable to this facility. 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or ☐ ☐ ☐ maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) SMJJC Policy 4112 Supervision of Detainees, (A) during the hours that youth are awake, one wide- Section II, H, 4, 1, Page 4 awake youth supervision staff member on duty for each 15 youth in the camp population; The Juvenile Justice Center’s overall population at the time of the inspection was 32 youths, of which 11 were SYTF youth. ☒ ☐ ☐ Through documentation review, personal observations, as well as interviews with youth and detention staff, and a review of safety check logs, the facility regularly ensures that there is one wide-awake youth supervision staff member on duty for every 10 youth in detention. (B) during the hours that youth are confined to their room SMJJC Policy 4112 Supervision of for the purpose of sleeping, one wide-awake youth Detainees, Section II, H, 2, Page 4 ☒ ☐ ☐ supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff SMJJC Policy 4112 Supervision of members on duty at all times, regardless of the Detainees, Section II, H, 3, Page 4 number of youth in residence, unless arrangements have been made for backup support services which In a review of the housing unit log, Safety ☒ ☐ ☐ allow for immediate response to emergencies; Check documentation, and daily schedules, SBSYTF ensures at least two wide-awake youth supervision staff members are always on duty. (D) at least one youth supervision staff member on duty SMJJC Policy 4112 Supervision of who is the same gender as youth housed in the Detainees, Section II, H, 3, Page 4 facility; According to shift schedules, housing unit logs, visual observations, and interviews with staff and youth, there is always a male and female youth supervision staff in the facility. A morning shift pattern exists where a female Juvenile Institutions Officer (JIO) is assigned ☒ ☐ ☐ to work independently on Unit 4, an all-boys unit, also identified as the TRUST, and considered as the facility honor unit. We observed that the facility supervisor on duty provides two “PREA Checks” (Check-ins) per shift to the unit. However, BSCC staff discussed with the facility the importance of random and frequent unit PREA Checks/check-ins by the supervisor or designee due to the staffing circumstances. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) in addition to the minimum staff to youth ratio SMJJC Policy 4112 Supervision of required in (h)(3)(A)-(B), consideration shall be given Detainees, Section I, C, Page 2 to the size, design, and location of the camp; types of youth committed to the camp; and the function of ☒ ☐ ☐ Only youth supervision staff provide the camp in determining the level of supervision supervision of the youth. necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF SMJJC Policy and Procedure Manual Section ORIENTATION AND TRAINING Policy 4102 Staff Orientation-Training (a) Prior to assuming any responsibilities each youth The elements of this regulation are confirmed supervision staff member shall be properly oriented in the Santa Barbara Chief Probation Officer’s to their duties, including: (CPO) Appointment and Qualifications Letter provided by Santa Barbara County CPO Holly L. Benton and dated July 3, 2023. The letter certifies that SMJJC/SBSYTF Probation ☒ ☐ ☐ Officers and Institutions Officers (JIO) have been appointed with applicable provisions of law. According to the Board of State and Community Corrections’ Standards and Training for Corrections (STC) Division, Santa Barbara County SYTF meets Title 15 minimum standards regarding staff training and orientation. (1) youth supervision duties; SMJJC Policy 4102 Staff Orientation- Training, Section II, Page 2 ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. (2) scope of decisions they shall make; SMJJC Policy 4102 Staff Orientation- ☒ ☐ ☐ Training, Section II, Page 3 (3) the identity of their supervisor; SMJJC Policy 4102 Staff Orientation- Training, Section II, Page 2 ☒ ☐ ☐ The elements of this regulation are identified in the SBSYTF training procedure. (4) the identity of persons who are responsible to SMJJC Policy 4102 Staff Orientation- them; Training, Section II, Page 2 ☒ ☐ ☐ Every Juvenile Institutions Officer (JIO) receives 40 hours of orientation and training that includes this section of the regulation. (5) persons to contact for decisions that are beyond SMJJC Policy 4102 Staff Orientation-Training, their responsibility; and ☒ ☐ ☐ Section II, Page 2 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) ethical responsibilities. SMJJC Policy 4102 Staff Orientation- Training, Section II, Page 3 ☒ ☐ ☐ The Institution Training Officer (ITO) ensures that newly hired detention staff and non-sworn staff are properly trained with the elements of this regulation. (b) Prior to assuming any responsibility for the SMJJC Policy 4102 Staff Orientation supervision of youth, each youth supervision staff Training, Section I, Page 1 member shall receive a minimum of 40 hours of facility-specific orientation, including: All new full-time and temporary employees receive 40 hours of Introductory Training. The elements of this regulation are confirmed in the CPO Appointment and Qualifications Letter, dated July 3, 2023. ☒ ☐ ☐ According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, Santa Maria Juvenile Justice Center ensures each youth supervision staff member, including SYTF staff, shall receive a minimum of 40 hours of facility-specific orientation training. (1) individual and group supervision techniques; SMJJC Policy 4102 Staff Orientation- Training, Section III, Page 3 ☒ ☐ ☐ The Institution Training Officer (ITO) ensures that newly hired detention staff are properly trained with the elements of this regulation. (2) regulations and policies relating to discipline and SMJJC Policy 4102 Staff Orientation-Training, rights of youth pursuant to law and the provisions Section III, Pages 3-4 of this chapter; The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated ☒ ☐ ☐ July 3, 2023. BSCC staff were impressed with the JIO Staff Orientation/Training Checklist that is very detailed and captures the elements of all sections of this regulation. (3) basic health, sanitation and safety measures; SMJJC Policy 4102 Staff Orientation- Training, Section III, Page 4 The initial 40-hour training encompasses the ☒ ☐ ☐ elements of this regulation. Specifically, Blood-borne Pathogens and an Universal Precautions training are provided to detention staff. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) suicide prevention and response to suicide SMJJC Policy 4102 Staff Orientation- attempts Training, Section III, Page 4 ☒ ☐ ☐ In addition, detention staff receive suicide prevention training as part of their initial training as well as annual suicide prevention training updates. (5) policies regarding use of force, de-escalation SMJJC Policy 4102 Staff Orientation-Training, techniques, chemical agents, mechanical and ☒ ☐ ☐ Section II, Page 2 physical restraints; (6) review of policies and procedures referencing SMJJC Policy 4102 Staff Orientation- trauma and trauma-informed approaches; Training, Section III, Page 4 ☒ ☐ ☐ The Institution Training Officer (ITO) ensures that newly hired detention staff are properly trained with the elements of this regulation. (7) procedures to follow in the event of SMJJC Policy 4102 Staff Orientation- emergencies; ☒ ☐ ☐ Training, Section II, Page 2 (8) routine security measures, including facility SMJJC Policy 4102 Staff Orientation- perimeter and grounds; ☒ ☐ ☐ Training, Section II, Page 2 (9) crisis intervention and mental health referrals to SMJJC Policy 4102 Staff Orientation- mental health services; Training, Section III, Page 4 ☒ ☐ ☐ Staff receive initial training in addition to an annual suicide prevention update. (10) documentation; and SMJJC Policy 4102 Staff Orientation- ☒ ☐ ☐ Training, Section II, Page 2 (11) fire/life safety training SMJJC Policy 4102 Staff Orientation-Training, Section II, Page 2, Section III, Page 4 The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. ☒ ☐ ☐ The Institution Training Officer (ITO) ensures that newly hired detention staff are properly trained with the elements of this regulation. Staff also receive annual emergency procedures training and or acknowledge a review of policy and procedure. (c) Prior to assuming sole supervision of youth, each SMJJC Policy 4102 Staff Orientation- youth supervision staff member shall successfully Training, Page 1 complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal The elements of this regulation are identified Code Section 6035. in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated July 3, 2023. Staff complete CORE within the first year of permanent assignment. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Prior to exercising the powers of a peace officer SMJJC Policy 4102 Staff Orientation- youth supervision staff shall successfully complete Training, Page 1 training pursuant to Section 830 et seq. of the Penal Code. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated July 3, 2023. Staff complete PC 832 within the first year of permanent assignment. 1323 FIRE AND LIFE SAFETY SMJJC Policy and Procedure Manual Section Whenever there is a youth in a juvenile facility, there shall Policy 4120 Fire and Life Safety be at least one wide awake person on duty at all times who meets the training standards established by the ☒ ☐ ☐ After a review of documentation, all staff shall Board for general fire and life safety which relate receive Fire and Life Safety Training either specifically to the facility. through CORE training or other contracted certified providers. 1324 POLICY AND PROCEDURES MANUAL The facility manual is available to employees in electronic and hard copy format. All facility administrators shall develop, publish, and implement a manual of written policies and procedures Confirmed in a memorandum written by that address, at a minimum, all regulations that are Deputy Chief Probation Officer, Samuel applicable to the facility. Such a manual shall be made Leach, and dated April 19, 2023, the policy available to all employees, reviewed by all employees, and procedure manual were administratively and shall be administratively reviewed at a minimum reviewed as of the date indicated and every two years, and updated, as necessary. Those reviewed at a minimum of every two years. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board Per the agency’s policy, Juvenile Institutions on request. ☒ ☐ ☐ Officer (JIO) detention staff review the Policy The manual shall include: and Procedures Manual during initial training. The policy is reviewed by staff annually and or as needed. All Santa Maria Juvenile Justice Center (SMJJC) policies and procedures apply to the Santa Barbara Secure Youth Treatment Facility (SBSYTF). SBSYTF meets Title 15 minimum standards for this regulation. (a) table of organization, including channels of SMJJC Policy 4100 Juvenile Justice Center communications and a description of job ☒ ☐ ☐ Structure and Organization, Pages 1-2 classifications; 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose SMJJC Policy 4100 Juvenile Justice Center of programs, relationship to the juvenile court, the Structure and Organization, Pages 3-4 Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation In review of reports submitted, per Title 15 staff, school personnel and other agencies that are regulations, Section 1313 County Inspections involved in juvenile facility programs; and Evaluation of Building and Grounds, and through interviews with the probation staff, ☒ ☐ ☐ school personnel, and other agencies, BSCC staff concluded that all collaborative partners have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the Santa Barbra Secure Youth Treatment Facility’s policy and procedure manual. (c) responsibilities of all employees; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Pages 3-4 ☒ ☐ ☐ Detention staff have access to the policy and procedure manuals in hard copy and or electronic format. (d) initial orientation and training program for SMJJC Policy 4102 Staff Orientation-Training, employees; ☒ ☐ ☐ Pages 2 (e) initial orientation, including safety and security issues SMJJC Policy 4102 Staff Orientation- and anti-discrimination policies, for support staff, Training contract employees, school, mental/behavioral health and medical staff, program providers and Prior to initial entry to the facility, the SBSYTF volunteers; ensures new support staff, contractors, and or volunteers undergo a safety/security briefing and must complete the initial orientation training. BSCC staff observed a ☒ ☐ ☐ well-detailed “Orientation Checklist” specifically geared toward non-probation staff identified in this section of the regulation. All Santa Maria Juvenile Justice Center (SMJJC) policies and procedures including, but not limited to, orientation and training, apply to the Santa Barbara Secure Youth Treatment Facility (SBSYTF). (f) maintenance of record-keeping, statistics and SMJJC Policy 4100 Juvenile Justice Center communication system to ensure: Structure and Organization, Page 4 ☒ ☐ ☐ The agency’s support staff report and maintain records required by regulation. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) efficient operation of the juvenile facility; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Page 3 In part, a case management system, ☒ ☐ ☐ handwritten tracking forms, housing unit programming forms, and shift activity schedules are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Page ☒ ☐ ☐ 3 (3) maintenance of individual youth's records; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section VI, Page ☒ ☐ ☐ 4 (4) supply of information to the juvenile court and SMJJC Policy 4100 Juvenile Justice Center those authorized by the court or by the law; and, Structure and Organization, Section IV, Pages 3-4 ☒ ☐ ☐ The agency utilizes a case management system for communication and record keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Pages ☒ ☐ ☐ 3-4 (g) ethical responsibilities; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Pages ☒ ☐ ☐ 3-4 (h) trauma-informed approaches; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Pages 3-4 ☒ ☐ ☐ In addition to following expectations to the above policy, as part of the annual review training, all SBSYTF detention staff participated in training that included but was not limited to trauma-informed approaches. (i) culturally responsive approaches; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Pages 3-4 ☒ ☐ ☐ In addition to following expectations to the above policy, as part of annual review training, all SBSYTF detention staff participated in training that included but was not limited to culturally-responsive approaches. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (j) gender responsive approaches; SMJJC Policy 4100 Juvenile Justice Center Structure and Organization, Section IV, Pages 3-4 ☒ ☐ ☐ As part of annual review training, all SBSYTF detention staff participated in training that included but was not limited to gender- responsive approaches. (k) a non-discrimination provision that provides that all SMJJC Policy 4103 Juvenile Justice Center youth within the facility shall have fair and equal Employee Conduct, Section II, C, Page 2 access to all available services, placement, care, treatment, and benefits, and provides that no person BSCC staff reviewed the above policy and shall be subject to discrimination or harassment on orientation packets and interviewed youth to the basis of actual or perceived race, ethnic group conclude that the SBSYTF meets compliance ☒ ☐ ☐ identification, ancestry, national origin, immigration with the elements of this regulation. In status, color, religion, gender, sexual orientation, addition, detention staff and non-detention gender identity, gender expression, mental or staff are required to take non-discriminatory physical disability, or HIV status, including restrictive training. housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any SMJJC Policy 4100 Juvenile Justice Center chemical agents related security devices, and Structure and Organization, Section VII, B, weapons and ammunition, where applicable; Page 5 SMJJC Policy 4121 Use of Force, Section IV, ☒ ☐ ☐ D10, Page 12 Any law enforcement staff are responsible to store their weapons or equipment in the sallyport lockers prior to entering the facility. (m) establishment of procedures for collection of Medi- SMJJC Policy 4124 Health/Medical Services Cal eligibility information and enrollment of eligible ☒ ☐ ☐ and Procedures, Section XIV, Pages 19-20 youth; and, (n) establishment of a policy that prohibits all forms of SMJJC Policy 4103 Juvenile Justice Center sexual abuse, sexual assault and sexual Employee Conduct, Section, IV, Page 3 harassment. The policy shall include an approach to preventing, detecting and responding to such ☒ ☐ ☐ conduct and any retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN SMJJC Policy 4120 Fire and Life Safety The facility administrator shall consult with the local fire ☒ ☐ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the SMJJC Policy 4120 Fire and Life Safety ☒ ☐ ☐ manual of policy and procedures; 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) monthly fire and life safety inspections by facility SMJJC Policy 4120 Fire and Life Safety, staff with two- year retention of the inspection Page 3 record; To aid in ensuring compliance, the facility has ☒ ☐ ☐ a staff assigned as the facility Safety Officer. BSCC staff reviewed monthly fire and life safety inspections from January 2022 to the current inspection date. c) fire prevention inspections as required by Health SMJJC Policy 4101 Program Inspections/ and Safety Code Section 13146.1(a) and (b); Facility Maintenance, Page 1 ☒ ☐ ☐ The facility was inspected August 15, 2023, and completed by Bryan Weaver, Fire Dept Inspector, Santa Barbara County Fire Dept. d) an evacuation plan; SMJJC Policy 4119 Emergency Procedures, Section VII, F, Page 23 ☒ ☐ ☐ Reviewed by MPO e) documented fire drills not less than quarterly; SMJJC Policy 4120 Fire and Life Safety, Page 3 ☒ ☐ ☐ BSCC staff reviewed quarterly fire drills from the prior March 23, 2022 inspection date to the current inspection date. f) a written plan for the emergency housing of youth in SMJJC Policy 4120 Fire and Life Safety, the case of fire; and, Page 6 ☒ ☐ ☐ Per SMJJC policy, adequate emergency housing for the youth will be provided by neighboring counties, San Luis Obispo and or Ventura. g) development of a fire suppression pre-plan in SMJJC Policy 4120 Fire and Life Safety, cooperation with the local fire department. Page 1 ☒ ☐ ☐ 1326 SECURITY REVIEW SMJJC Policy 4101 Program Inspections/ Each facility administrator shall develop policies and Facility Maintenance procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall A memorandum dated December 30, 2022, include internal and external security, including, but not ☒ ☐ ☐ and written by Deputy Chief Probation Officer limited to, key control, equipment, and staff training. Melinda Barrera confirms that SMJJC’s management team conducted an annual security review. 1327 EMERGENCY PROCEDURES SMJJC Policy and Procedure Manual Section The facility administrator shall develop facility-specific Policy 4119 Emergency Procedures policies and procedures for emergencies that shall include, but not be limited to: A memorandum dated December 30, 2022, and written by Deputy Chief Probation Officer ☒ ☐ ☐ Melinda Barrera confirms that SMJJC’s management team conducted an annual security review. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) escape, disturbances, and the taking of hostages; SMJJC Policy 4119 Emergency Procedures, ☒ ☐ ☐ Pages 1-2, 6-7, 14, 19 (b) civil disturbance, active shooter and terrorist attack; SMJJC Policy 4119 Emergency Procedures, ☒ ☐ ☐ Pages 10, 19 (c) fire and natural disasters; SMJJC Policy 4119 Emergency Procedures, ☒ ☐ ☐ Pages 9, 13 (d) periodic testing of emergency equipment; SMJJC Policy 4119 Emergency Procedures, ☒ ☐ ☐ Section VII, G 2B, Page 25 (e) emergency evacuation of the facility; and SMJJC Policy 4119 Emergency Procedures, Attachments D1-D11 ☒ ☐ ☐ Per SMJJC policy, adequate emergency housing for the youth will be provided by neighboring counties, San Luis Obispo and or Ventura. (f) a program to provide all youth supervision staff with SMJJC Policy 4119 Emergency ☒ ☐ ☐ an annual review of emergency procedures. Procedures, Page 1 1328 SAFETY CHECKS SMJJC Policy 4112 Supervision of Youth The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed the facility’s safety checks for observation of youth at a minimum of every 15 minutes, the months of June, July, and August 2023. at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in In review of safety check documentation, holding cells or confined to their bed in a dormitory. safety checks are being completed at a Supervision is not replaced, but may be supplemented minimum of every 15 minutes and at random by, an audio/visual electronic surveillance system or varied intervals during the hours youth are designed to detect overt, aggressive or assaultive confined to their rooms. However, to ensure behavior and to summon aid in emergencies. All safety ongoing compliance with this regulation, we checks shall be documented with the actual time the provided technical assistance with regards to check is completed. accurately documenting when youth are in and out of their rooms. We also discussed the importance of the unit log documented times ☒ ☐ ☐ of youth out/in of their room to be consistent with the safety check log times youth are out/in of their rooms. Lastly, we provided favorable outcomes when each day and shift are clearly identified and when a standard format of documentation is consistent amongst JIO staff. Per policy, the Supervising Probation Officer (SPO) conducts Welfare Check Audits (Safety Checks) each week and documents findings in the Welfare Check Log. To ensure ongoing compliance, we provided technical assistance in discussing the importance of ensuring practice is in line with facility policy on a consistent basis. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN SMJJC Policy 4109 Suicide Prevention Program The facility administrator, in collaboration with the healthcare and behavioral/mental health The Juvenile Justice Center had zero (0) administrators, shall plan and implement written policies attempted suicide attempts during this and procedures which delineate a Suicide Prevention inspection cycle. Review of policy and Plan. The plan shall consider the needs of youth procedure manual revealed compliance with experiencing past or current trauma. Suicide prevention this regulation. responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The The facility’s Suicide Prevention Plan is a plan shall include the following elements: collaboration with Probation and Behavioral Health (Be Well) to ensure youth at-risk or identified as at-risk are supervised ☒ ☐ ☐ appropriately and provided with necessary services. Specific criteria in the plan address intake assessments and screenings, communication amongst agency partners, response by staff and notifications to staff, administration, family, and the Court when appropriate. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. (a) Suicide prevention training as required in Section SMJJC Policy 4109 Suicide Prevention 1322, Youth Supervision Staff Orientation, and Program, Section I, Page 1 Training and the Juvenile Corrections Officer Core Course. BSCC staff reviewed STC Suicide prevention class rosters showing intake staff and detention staff received the appropriate suicide prevention training. We also reviewed suicide attempts and/or suicide ideations ☒ ☐ ☐ from the prior 2022 BSCC inspection to the current inspection. The agency confirmed that an annual refresher suicide prevention training is included in the SMJJC Suicide Prevention Plan. In addition, staff receive suicide prevention training during Counselor CORE training. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and SMJJC Policy 4109 Suicide Prevention Precautionary Protocols Program, Section III, Page 5 (1) All youth shall be screened for risk of suicide at intake and as needed during We reviewed 10 random youth intake detention. screenings and/or assessments completed by intake facility staff. SMJJC intake staff ☒ ☐ ☐ screen, assess, and identify youth who may be a suicide risk. The elements of this regulation are performed via staff’s personal observations, intake questions, interviews with the arresting officer, and information from parents. Medical staff conduct an assessment as well. (2) All youth supervision staff who perform SMJJC Policy 4109 Suicide Prevention intake processes shall be trained in Program, Section III, Page 5 screening youth for risk of suicide. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated July 3, 2023. In addition, an annual suicide prevention refresher training is provided to all staff. (3) All youth who have been identified during SMJJC Policy 4109 Suicide Prevention the intake screening process to be at risk of Program, Section III, Page 5 suicide shall be referred to behavioral/mental health staff for a suicide Youths identified during the intake screening risk assessment. process to be at risk of suicide shall be immediately referred to behavioral health or the on call provider if behavioral health is not ☒ ☐ ☐ present at the facility. After a review of the above policy, incident reports, and an interview with health services staff, BSCC staff confirmed that the SBSYTF meets Title 15 minimum standards for this regulation. (4) Precautionary protocols shall be developed SMJJC Policy 4109 Suicide Prevention to ensure the youth’s safety pending the Program, Section III, Page 5 behavioral/mental health assessment. Per the above policy, if youth are found to be actively suicidal, the youth may be placed on ☒ ☐ ☐ See Log Active (SLA) status. The youth will be placed in a camera room and, depending on the level of severity, the youth will be provided one-on-one supervision or safety checks are conducted at a minimum of every 5 minutes. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral process to behavioral/mental health staff SMJJC Policy 4109 Suicide Prevention for assessment and/or services. Program, Section III, B, Page 6; Section IV, B, Page 9 BSCC staff interviewed Behavioral Health ☒ ☐ ☐ staff. There is a Behavioral Health staff person on site Monday through Friday. There is an on- call crisis unit available to respond to suicide- related incidents on weekends and after hours. (d) Procedures for monitoring of youth identified at risk SMJJC Policy 4109 Suicide Prevention for suicide. Program, Section III, Page 6-8 To monitor youth at risk for suicide, the facility utilizes the necessary suicide watch precautions. ☒ ☐ ☐ Per the above policy, youth found to be at risk for suicide may be placed on a suicide status. The facility has a comprehensive and well- detailed suicide classification and supervision system that identifies youth who are actively suicidal, recently suicidal, and or have a prior history of suicidal activities. (e) Safety Interventions SMJJC Policy 4109 Suicide Prevention (1) Procedures to address intervention Program, Section II, Page 4 protocols for youth identified at risk for suicide which may include, but are not The facility has a comprehensive and well- limited to: ☒ ☐ ☐ detailed suicide classification and supervision system that identifies youth who are actively suicidal (SLA), recently suicidal (SLI-5/10), and or have a prior history of suicidal activities (SLI). A. Housing consideration SMJJC Policy 4109 Suicide Prevention ☒ ☐ ☐ Program, Section III, Page 5 B. Treatment strategies including SMJJC Policy 4109 Suicide Prevention trauma-informed approaches Program, Section VI, Pages 12-13 ☒ ☐ ☐ Multi-Disciplinary Team (MDT) meetings provide collaboration needed to incorporate treatment strategies and trauma-informed approaches. (2) Procedures to instruct youth supervision SMJJC Policy 4109 Suicide Prevention staff how to respond to youth who exhibit Program, Section VI, Pages 12-13 suicidal behaviors. ☒ ☐ ☐ SYTF detention staff are provided initial and ongoing suicide prevention training. (f) Communication SMJJC Policy 4109 Suicide Prevention (1) The intake process shall include Program, Section I, Page 1 communication with the arresting officer and family guardians regarding the youth’s ☒ ☐ ☐ past or present suicidal ideations, behaviors or attempts. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures for clear and current SMJJC Policy 4109 Suicide Prevention information sharing about youth at risk for Program, Section IV suicide with youth supervision, healthcare, and behavioral/mental health staff. MDT meetings occur, that may include representatives from probation (staff and ☒ ☐ ☐ administrators), medical, behavioral health, and teachers or school administrators. SYTF youth case plans are reviewed every 30 days via MDT meetings with collaborative partners and probation. (g) Debriefing of Critical Incidents Related to Suicides SMJJC Policy 4109 Suicide Prevention or Attempts Program, Section X, Page 20 (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected SMJJC Policy 4109 Suicide Prevention ☒ ☐ ☐ staff. Program, Section X, Page 21 (3) Process for a debriefing event with affected SMJJC Policy 4109 Suicide Prevention youth. ☒ ☐ ☐ Program, Section X, Page 21 (h) Documentation SMJJC Policy 4109 Suicide Prevention (1) Documentation processes shall be Program, Section IV, Page 9 ☒ ☐ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied SMJJC Policy 4109 Suicide Prevention the opportunity to participate in facility programs, Program, Section I, Page 1 services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS SMJJC Policy 4104 Communications Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ At the time of this inspection, there were no of confinement, filed against persons or legal entities reports of legal action having occurred since responsible for juvenile facility operation. the prior inspection. 1341 DEATH AND SERIOUS ILLNESS OR INJURY SMJJC Policy 4119 Emergency Procedures OF A YOUTH WHILE DETAINED This policy requires notification from the (1) Death of a Youth. Chief Probation Officer to the parent or legal (a) The facility administrator, in cooperation with the guardian and attorney of record. health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ This policy includes notification of the procedures in the event of the death of a youth Juvenile Court by the Chief Probation Officer. while detained, which include notifications to necessary parties, which may include the Juvenile At the time of this inspection, there were no Court, the parent, guardian or person standing in reports of the death of a youth in custody loco parentis and the youth’s attorney of record. having occurred since the prior inspection. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the SMJJC Policy 4119 Emergency Procedures, facility administrator, shall develop written policies Section VI, 5-8, Pages 15-16 and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the SMJJC Policy 4119 Emergency Procedures, Board a copy of the report submitted to the Attorney Section VI, 6, Page 15 General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from SMJJC Policy 4119 Emergency Procedures, the administrator, the Board may within 30 calendar Section VI 6(b), Page 15 days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this sub. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth SMJJC Policy 4119 Emergency Procedures, (a) The facility administrator, in cooperation with the Section VI, K, Pages 14-15 health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING SMJJC Policy 4104 Communications, Each juvenile facility shall submit required population Section II, Page 3 and profile survey reports to the Board within 10 working days after the end of each reporting period, in Santa Barbra Secure Youth Treatment a format to be provided by the Board. Facility submits monthly reports to the BSCC. ☒ ☐ ☐ Per the Board of State and Community Corrections, records show that the Profile Survey Reports are timely and meet minimum standards for this regulation. 1343 JUVENILE FACILITY CAPACITY SMJJC Policy 4104 Communications When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than SMJJC building complex rated capacity is 112 fifteen (15) calendar days in a month, the facility youth. ☒ ☐ ☐ administrator shall provide a crowding report to the Board in a format provided by the Board. The rated capacity for the SBSYTF is 16. At the time of the inspection, the SYTF youth population totaled 11 youth. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES SMJJC Policy 4108 Intake Detention and Release Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth We reviewed completed admission youth that emphasize respectful and humane engagement packets for the months of June, July, and with youth, and reflect that the admission process may August. be traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, A review of the documentation indicates culturally relevant, and responsive to the language and SBSYTF complies with the minimum literacy needs of youth. In addition to the requirements standards for this regulation. of Sections 1324 and 1430 of these regulations: ☒ ☐ ☐ Further, a combination of a variety of documentation reviews, interviews with youth housed at the facilities, interviews with detention staff, and interviews with medical health partners confirm compliance. Per policy, the intake JIO makes the initial intake determination and the Field Services Deputy Probation Officer (DPO) make continued detention decisions. (a) the admittance process shall include: SMJJC Policy 4108 Intake Detention and (1) Access to two free phone calls within one hour Release Procedures, Section III, A, 1, Page of admittance in accordance with the provisions 16 of Welfare and Institution Code Section 627; ☒ ☐ ☐ BSCC staff reviewed documentation and interviewed detention staff, as well as youth housed at the facility. We confirmed that the facility offers required phone calls at intake. (2) Offer of a shower; SMJJC Policy 4108 Intake Detention and Release Procedures, Section III, A, 1, B, Page 16 ☒ ☐ ☐ BSCC staff reviewed documentation and interviewed detention staff, as well as youth housed at the facility. We confirmed that the facility offers a shower during the intake process. (3) Documented secure storage of personal SMJJC Policy 4108 Intake Detention and belongings; Release Procedures, Section II, K, Pages 14- ☒ ☐ ☐ 16 (4) Offer of food upon arrival; SMJJC Policy 4108 Intake Detention and Release Procedures, Section III, A, 1, d, Page 17 ☒ ☐ ☐ BSCC staff confirmed that youth are offered a meal at intake. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health SMJJC Policy 4108 Intake Detention and and safety issues, intellectual or developmental Release Procedures, Section III, A, 1, E, Page disabilities; 17 After a review of the above policy and the youth intake documentation, the facility’s ☒ ☐ ☐ medical and behavioral health personnel evaluate youth within 72 hours of admittance. In addition, the intake JIO is trained to assess and screen each youth using the Massachusetts Youth Screening Instrument (MAYSI-II). (6) Screening for physical and developmental SMJJC Policy 4108 Intake Detention and disabilities in accordance with Sections 1329, Release Procedures, Section III, A, 1, E, Page 1413, and 1430 of these regulations; 17 Through documentation and interviews with ☒ ☐ ☐ medical and behavioral health staff, BSCC staff confirmed that SMJJC ensures that all youth have a medical screening exam within 96 hours of intake. SMJJC exceeds requirements by ensuring that youth are screened within 72 hours of admission. (7) Contact with Regional Center for the SMJJC Policy 4108 Intake Detention and Developmentally Disabled for youth that are Release Procedures, Section III, A, 1, f, Page suspected of or identified as having a ☒ ☐ ☐ 17 developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, Page 17 (b) juvenile hall administrators shall establish written SMJJC Policy 4108 Intake Detention and criteria for detention that considers the least Release Procedures, Sections I-II, Pages 1- restrictive environment. 12 Booking Criteria; Policy 4115 Institutional Assessment and Plan, Section I, B ☒ ☐ ☐ We observed documentation showing that all youth are screened by utilizing a classification form that assesses the housing unit placement of the youth based on the criminal sophistication of the youth. (c) juvenile camps and post-dispositional programs in SMJJC 4108 Intake Detention and Release juvenile halls shall develop policies and Procedures, Section I procedures that advise the youth of the estimated ☒ ☐ ☐ length of stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and SMJJC Policy 4108 Intake Detention and procedures that advise any committed youth of the ☒ ☐ ☐ Release Procedures, Section I, Page 1 estimated length of his/her stay. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL SMJJC Policy 4108 Intake Detention and ABUSE Release Procedures, Section I The facility administrator shall develop and implement BSCC staff reviewed 8 youth intake packets written policies and procedures to reduce the risk of for the time of January 2023 to present to sexual abuse by or upon youth. The policy shall require confirm screening youth for the risk of sexual facility staff to assess each youth within 72 hours of victimization. It appears that, through multiple admission based on the following information: points of contact, the youth may receive portions of the screening as it relates to screening for the risk of sexual victimization. ☒ ☐ ☐ The agency is currently developing a policy and procedure that is specific to the elements of this regulation. Per the facility Manager, staff will undergo training in the policy within a month of the date of these inspections. BSCC staff discuss adding this screening confirmation to the intake checklist that is initiated by each youth during the intake process. SBSYTF meets Title 15 minimum standards for this regulation. (a) Prior sexual victimization or abusiveness; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section I, Page 1 (b) Gender nonconforming appearance or manner; or SMJJC Policy and Procedure Manual section identification as lesbian, gay or bisexual, Policy 4108 Intake Detention and Release transgender, queer or intersex, and whether the ☒ ☐ ☐ Procedures youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, 2, Page 17 (d) Age; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, 2, Page 17 (e) Level of emotional and cognitive development; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, 2, Page 17 (f) Physical size and stature; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, 2, Page 17 (g) Mental illness or mental disabilities; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, 2, Page 17 (h) Intellectual or developmental disabilities; SMJJC Policy 4108 Intake Detention and Release Procedures, Section III, 2, Page 17 ☒ ☐ ☐ (i) Physical disabilities; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section III, 2, Page 17 (j) The youth’s perception of vulnerability; and, SMJJC Policy 4108 Intake Detention and Release Procedures, Section III, 2, Page 17 ☒ ☐ ☐ 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) Any other specific information about the individual SMJJC Policy 4108 Intake Detention and youth that may indicate heightened needs for Release Procedures, Section III, 2, Page 17 ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through SMJJC Policy 4108 Intake Detention and conversations with the youth during the admittance Release Procedures, Section III, 2, Page 17 process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate SMJJC Policy 4108 Intake Detention and controls on the dissemination of information within the Release Procedures, Section III, 3, Page 17 facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES SMJJC Policy 4108 Intake Detention and The facility administrator shall develop and implement Release Procedures written policies and procedures for release of youth from custody which provide for: Compliance with this regulation is confirmed based on a review of facility policies and procedures. In addition, BSCC staff reviewed ☒ ☐ ☐ 3 examples of completed youth release packets/forms for each month of February, May, and August 2023. We also conducted interviews with collaborative partners, as well as interviews with detention staff and youth housed at the facility. (a) verification of identity/release papers; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section V, 1, Page 28 (b) return of personal clothing and valuables; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Release Procedures, Section V, 7, Page 31 (c) notification to the youth's parents or guardian; SMJJC Policy 4108 Intake Detention and ☒ ☐ ☐ Procedures, Section V, 5, Page 30 (d) notification to the facility health care provider in SMJJC Policy 4108 Intake Detention and accordance with Sections 1408 and 1437 of these Release Procedures, Section V, 6, Page 30 regulations, for coordination with outside agencies; and, BSCC staff interviewed medical services personnel to help in determining compliance ☒ ☐ ☐ with minimum standards for this section of the regulation. We observed that collaboration with the Health Services ensures information exchange is made accordingly during the release process. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) notification of school staff; SMJJC Policy 4108 Intake Detention and Release Procedures, Section V, 5, Page 30 BSCC staff interviewed education services (Education Services Director) to help in determining compliance with minimum ☒ ☐ ☐ standards for this section of the regulation. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. In many cases, SYTF are high school graduates or will complete high school prior to being released. (f) notification of facility mental health personnel. SMJJC Policy 4108 Intake Detention and Release Procedures, Section V, 6, Page 30 BSCC staff interviewed Mental Health Services (Supervising Mental Health Therapist) to help in determining compliance ☒ ☐ ☐ with minimum standards for this section of the regulation. We observed that probation ensures information exchange is made accordingly prior to a youth’s release. The facility administrator shall develop and implement SMJJC Policy 4117, Section VI, Page 12 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry SMJJC’s efforts toward ensuring the youth are services including, but not limited to, medical and properly reconnected with community behavioral health, education, probation supervision and resources, including but not limited to ☒ ☐ ☐ community-based services. education, is impressive. There is a transition team of two licensed therapists that are a bridge for the youth to continue Behavioral health wraparound services to the youth post- release. The facility administrator shall develop and implement SMJJC Policy 4117 Special Programs, written policies and procedures for the furlough of youth ☒ ☐ ☐ Section I, C, Page 1 from custody. 1352 CLASSIFICATION SMJJC Policy 4110 Classification/Room The facility administrator shall develop and implement Confinement Status written policies and procedures on classification of youth for the purpose of determining housing placement Compliance with this regulation is confirmed in the facility. based on a review of facility policies and ☒ ☐ ☐ procedures and a review of youth Such procedures shall: classification documents for January 2023 to the present inspection date. BSCC staff also conducted interviews with collaborative partners, as well as interviews with detention staff and youth housed at the facility. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) provide for the safety of the youth, other youth, SMJJC Policy 4110 Classification/Room facility staff, and the public by placing youth in the Confinement Status, Section 1, Page 1 appropriate, least restrictive housing and program settings. Housing assignments shall consider the Through a review of the above policy, need for single, double or dormitory assignment or interviews with supervisory staff, and location within the dormitory; admission documentation, BSCC staff determined that the SBSYTF meets ☒ ☐ ☐ compliance with the elements of this regulation. To aid in providing clarity and specificity, BSCC staff discussed the option of developing a separate policy for classification and room confinement. (b) consider facility populations and physical design of SMJJC Policy 4110 Classification/Room ☒ ☐ ☐ the facility; Confinement Status, Section 1, B, Page 1 (c) provide that a youth shall be classified upon SMJJC Policy 4110 Classification/Room admittance to the facility; classification factors shall Confinement Status, Section I, C, Page 1 include, but not be limited to: age, maturity, SMJJC Policy 4110 Classification/Room sophistication, emotional stability, program needs, Confinement Status, Attachment A legal status, public safety considerations, ☒ ☐ ☐ medical/mental health considerations, gender and The above policy indicates that the initial gender identity of the youth; classification system provides the basis for unit housing placement and programming decisions. (d) provide for periodic classification reviews, including SMJJC Policy 4110 Classification/Room provisions that consider the level of supervision and Confinement Status, Section I, A, Page 1 the youth's behavior while in custody; and, BSCC staff observed that classification reviews are completed periodically, or if applicable, as needed. ☒ ☐ ☐ As indicated in policy, the housing status for most youths is identified as “Security Status” (S). MDT meetings also provide input regarding a youth’s classification continued status. (e) provide that facility staff shall not separate youth SMJJC Policy 4110 Classification/Room from the general population or assign youth to a Confinement Status, Section I, D, Pages 2-3 single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, The facility intake staff completed the ancestry, national origin, color, religion, gender, classification form that identifies specific sexual orientation, gender identity, gender ☒ ☐ ☐ criteria to determine housing classifications. expression, mental or physical disability, or HIV In addition, the intake staff asks the status. This section does not prohibit staff from necessary questions of the youth, and the placing youth in a single occupancy room at the arresting officer, and makes visual youth's specific request or in accordance with Title observations of the youth. 15 regulations regarding separation. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) facility staff shall not consider lesbian, gay, bisexual, SMJJC Policy 4110 Classification/Room transgender, questioning or intersex identification or Confinement Status, Section I, G, Page 3 status as an indicator of likelihood of being sexually abusive. Through a review of the above policy, ☒ ☐ ☐ interviews with supervisory staff, and admission documentation, BSCC staff determined that the SBSYTF meets compliance with the elements of this regulation. 1352.5 TRANSGENDER AND INTERSEX YOUTH. SMJJC Policy 4110 Classification/Room The facility administrator shall develop written policies Confinement Status and Policy 4114 and procedures ensuring respectful and equitable Clothing, Bedding Laundry, and Personal treatment of transgender and intersex youth. The Hygiene policies shall provide that: ☒ ☐ ☐ Through a review of the above policy, admission documentation, and interviews with detention and supervisory staff, BSCC staff determined that the SBSYTF meets compliance with the elements of this regulation. (a) Facility staff shall respect every youth’s gender SMJJC Policy 4110 Classification/Room identity and shall refer to the youth by the youth’s Confinement Status, Section F, Page 3; preferred name and gender pronoun, regardless of Section G, Page 3 SMJJC Policy 4110 the youth’s legal name. Facilities may prohibit the Classification/Room Confinement Status, use of gang or slang names or names that Attachment A otherwise compromise facility operations as ☒ ☐ ☐ determined by the facility manager or designee, The elements of this regulation are and shall document any decision made on this accomplished, in part, through new staff basis. initial orientation and training that encapsulates multiple policies and procedures that ensure ongoing compliance with this regulation. (b) Facility staff shall permit youth to dress and present SMJJC Policy 4114 Clothing, Bedding themselves in a manner consistent with their Laundry, and Personal Hygiene, Section I, A, gender identity and shall provide youth with the ☒ ☐ ☐ 2, Page 1 institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room SMJJC Policy 4110 Classification/Room that best meets their individual needs and promotes Confinement Status, Section 1, B, Page 1 their safety and well-being. Staff may not automatically house youth according to their Through a review of the above policy, external anatomy and shall document the reasons admission documentation, and interviews ☒ ☐ ☐ for any decision to house youth in a unit that does with detention and supervisory staff, BSCC not match their gender identity. In making a housing staff determined that the SBSYTF meets decision, staff shall consider the youth’s compliance with the elements of this preferences, as well as any recommendations from regulation the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that SMJJC Policy 4110 Classification/Room transgender and intersex youth have access to Confinement Status, Section 1, C, B, Page 2; medical and behavioral health providers qualified to Section 1, E, Page 3 provide care and treatment to transgender and ☒ ☐ ☐ intersex youth. BSCC staff interviewed medical and behavioral health staff to conclude compliance with this regulation. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Consistent with the facility’s reasonable and SMJJC Policy 4110 Classification/Room necessary security considerations and physical Confinement Status, Section I, F, Page 3 plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any SMJJC Policy 4111 Searches: Policy, youth for the purpose of determining the youth’s Definitions, Procedures Searches, Section anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ VII, H, 5, Page 11 respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION SMJJC Policy 4123 Behavior Management, The facility administrator shall develop and implement Policies and Procedures, Consequences, written policies and procedures to orient a youth prior to Due Process, Grievances and placement in a living area. Both written and verbal Ombudsperson Complaint Procedures information shall be provided and supplemented with video orientation if feasible. Provision shall be made to BSCC staff reviewed policy and procedure provide accessible orientation information to all and reviewed 3 orientation examples that detained youth including those with disabilities, limited occurred in each month of February, May, and August 2023. We also reviewed the literacy, or English language learners. Orientation shall youth handbook, interviewed detention staff, include information that addresses: and interviewed youth housed at the facility ☒ ☐ ☐ to determine compliance. All youth are provided written and verbal orientation guidance at intake. Both the staff conducting the orientation and the youth sign the Orientation form. In review of the youth handbook, it provides a summary of policies, guidance of behaviors, sets expectations, and allows for dialogue if a youth is unclear on a specific topic. (a) facility rules including contraband and searches SMJJC Policy 4123 Behavior Management, and disciplinary procedures; Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures Discipline, Section I, B, Page 1 (b) facility’s system of positive behavior interventions SMJJC Policy 4123 Behavior Management, and supports, including behavior expectations, Policies and Procedures, Consequences, incentives that youth will receive for complying with Due Process, Grievances and facility rules, and consequences that may result Ombudsperson Complaint Procedures when youth violate the rules of the facility; Discipline, Section I, B, Page 1 ☒ ☐ ☐ In review of the youth orientation handbook BSCC staff observed areas that, in part, are not current with Title 15 regulations and should be updated to better reflect the facility’s actual procedures, practices, and expectations. (c) age appropriate information that explains the Youth Orientation Manual facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) identification of key staff and their roles; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson ☒ ☐ ☐ Complaint Procedures Discipline, Section 1, Page 1 (e) the existence of the grievance procedure, the steps Youth Orientation Manual that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the We interviewed youth and intake staff to help ☒ ☐ ☐ name of the person or position designated to in determining that SBSYTF meets resolve the issue; compliance with the elements of this regulation. (f) access to legal services and information on the Youth Orientation Manual ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental Youth Orientation Manual ☒ ☐ ☐ health care; (h) access to education, religious services, and Youth Orientation Manual recreational activities; We interviewed youth and intake staff to help ☒ ☐ ☐ in determining that SBSYTF meets compliance with the elements of this regulation. (i) housing assignments; ☒ ☐ ☐ Youth Orientation Manual (j) opportunity for personal hygiene and daily showers Youth Orientation Manual including the availability of personal care items We interviewed youth and intake staff to help ☒ ☐ ☐ in determining that SBSYTF meets compliance with the elements of this regulation. (k) rules and access to correspondence, visits and Youth Orientation Manual telephone use; We interviewed youth and intake staff to help ☒ ☐ ☐ in determining that SBSYTF meets compliance with the elements of this regulation. (l) availability of reading materials, programming, and Youth Orientation Manual ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Youth Orientation Manual chemical agents and room confinement; We interviewed youth and intake staff to help ☒ ☐ ☐ in determining that SBSYTF meets compliance with the elements of this regulation. (n) immigration legal services; ☒ ☐ ☐ Youth Orientation Manual (o) emergencies including evacuation procedures; ☒ ☐ ☐ Youth Orientation Manual (p) non-discrimination policy and the right to be free Youth Orientation Manual from physical, verbal or sexual abuse and harassment by other youth and staff; We interviewed youth and intake staff to help ☒ ☐ ☐ in determining that SBSYTF meets compliance with the elements of this regulation. (q) availability of services and programs in a language Youth Orientation Manual ☒ ☐ ☐ other than English if appropriate; 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (r) the process for requesting different housing, Youth Orientation Manual ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Youth Orientation Manual information regarding the youth’s stay in the facility that at a minimum includes answers to frequently Policy states parents will be provided an ☒ ☐ ☐ asked questions and provides contact information orientation form which gives information for the facility, medical, school and mental health; required by this regulation. and, (t) a process by which youth may request access to Youth Orientation Manual Title 15 Minimum Standards for Juvenile Facilities. We interviewed youth and intake staff to help ☒ ☐ ☐ in determining that SBSYTF meets compliance with the elements of this regulation. 1354 SEPARATION SMJJC Policies 4110 Classification/Room Confinement Status, 4123 Behavior The facility administrator shall develop and implement Management, Policies and Procedures, written policies and procedures that address: Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures Discipline, and 4124 Health and Medical Services ☒ ☐ ☐ BSCC staff reviewed policy and procedure, reviewed 10 most recent Separation report examples, interviewed detention staff, and interviewed youth housed at the facility to determine compliance. We also interviewed collaborative partners to gain further insight to confirm compliance with this regulation. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, but are SMJJC Policy 4124 not limited to, medical and mental health conditions, SMJJC Policy 4110 Classification/Room assaultive behavior, disciplinary consequences and Confinement Status protective custody. BSCC staff observed that there was not a Separation policy that specifically addressed youth separations from other youth. However, in the classification/room confinement policy, the facility specifically identified “Time Out” as a type of Separation. The placement of “Time Out” in the room confinement section of the policy, as well as the term being associated with short periods of time in a locked room, may be misinterpreted as room confinement. Further, in documentation, the verbiage for separations was referred to as temporary separations and not time outs. ☒ ☐ ☐ Lastly, BSCC staff observed the utilization of a program referred to as a Therapeutic Re- Integration Program (TRIP). It appeared to be a type of program that would initially entail a youth being separated from the remainder of the group. However, the practice of utilization is not identified in policy and procedure. In providing technical assistance that will provide clarity, specificity, and ensure ongoing compliance, BSCC staff suggested that the facility ensure staff are appropriately documenting separations as outlined in policy, that the facility develops a separate policy from room confinement for youths separated from other youth, and that the facility develop a procedure for the TRIP program. (b) consideration of positive youth development and SMJJC Policy 4110 Classification/Room trauma-informed care. ☒ ☐ ☐ Confinement Status, Section B, 4, Page 13 (c) separated youth shall not be denied normal SMJJC Policy 4110 Classification/Room privileges available at the facility, except when Confinement Status ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, SMJJC Policy 4123 Behavior Management, Title 15 Section 1390 shall apply. Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) when separation results in room confinement, the SMJJC Policy 4110 Classification/Room separation shall occur in accordance with Welfare Confinement Status and Institutions Code Section 208.3 and Section1354.5 of these regulations. BSCC staff observed an occurrence of youth on the A/B split grouping program alternating eating meals in their respective rooms. ☒ ☐ ☐ BSCC staff provided technical assistance and further addressed this noncompliant issue in Section 1354.5 Room Confinement of this report. The Depuy Chief distributed a memorandum detention staff to discontinue the use of the A/B program. (f) policies and procedures shall ensure a daily review SMJJC Policy 4110 Classification/Room of separated youth to determine if separation ☒ ☐ ☐ Confinement Status remains necessary. 1354.5 ROOM CONFINEMENT SMJJC Policy 4110 Classification/Room (a) The facility administrator shall develop and Confinement Status implement written policies and procedures addressing the confinement of youth in their room To determine compliance, BSCC staff that are consistent with Welfare and Institutions reviewed three examples in each month of Code Section 208.3. The placement of a youth in ☒ ☐ ☐ February, May, and August 2023. We also room confinement shall be accomplished in reviewed policy and procedure, interviewed accordance with the following guidelines: detention staff, interviewed collaborative partners, and interviewed youth housed at the facility. BSCC staff found that policy and procedure was developed. (1) Room confinement shall not be used before SMJJC Policy 4110 Classification/Room other, less restrictive, options have been Confinement Status, Section II, B, 2, Page 4 attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the SMJJC Policy 4110 Classification/Room purposes of punishment, coercion, ☒ ☐ ☐ Confinement Status n, Section II, B, 3, Page 4 convenience, or retaliation by staff. (3) Room confinement shall not be used to the SMJJC, Policy 4110 Classification/Room extent that it compromises the mental and ☒ ☐ ☐ Confinement Status, Section II, B 3, Page 4 physical health of the youth. (b) A youth may be held up to four hours in room SMJJC Policy 4110 Classification/Room confinement. After the youth has been held in room Confinement Status, Section II, B, 3, Page confinement for a period of four hours, staff shall do one or more of the following: The facility uses the following documentation ☒ ☐ ☐ tools to help track and log room confinement which include, but are not limited to: • Unit Logbook • RCS/MS Review Sheet 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Return the youth to general population. SMJJC Policy 4110 Classification/Room Confinement Status, Section II, Pages 4-6 Youth are assessed a minimum of every 15 ☒ ☐ ☐ minutes by a Senior DPO and/or a Senior JIO to ascertain the youth’s ability to return to regular programming, with or without a separation. (2) Consult with mental health or medical staff. SMJJC Policy 4110 Classification, Section II, ☒ ☐ ☐ Pages 4-6 (3) Develop an individualized plan that includes the SMJJC Policy 4110 Classification/Room goals and objectives to be met in order to Confinement Status, Section II, Pages 4-6 reintegrate the youth to general population. The individualized Plan is a well-detailed ☒ ☐ ☐ document outlining room confinement start and end times. BSCC staff were pleased with the clear behavior expectations that are explained to the youth followed by a signed acknowledgement by the youth. (4) If room confinement must be extended beyond SMJJC Policy 4110 Classification/Room ☒ ☐ ☐ four hours, staff shall do each of the following: Confinement Status, Section II, Pages 4-6 (A) Document the reasons for room SMJJC Policy 4110 Classification/Room confinement and the basis for the Confinement Status, Section II, Pages 4-6 extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that SMJJC Policy 4110 Classification/Room includes the goals and objectives to be met Confinement Status, Section II, B, 3, C, iii, in order to integrate the youth to general Page 6 population. ☒ ☐ ☐ Individualized Plan is identified as a type of reintegration plan. There is also a Time Out program that separates a youth from the group outside of his/her room. (C) Obtain documented authorization by the SMJJC Policy 4110 Classification/Room facility superintendent or his or her ☒ ☐ ☐ Confinement Status, Section II, B, 3, C Pages designee every four hours thereafter. 5-6 (5) This section is not intended to limit the use of SMJJC Policy 4110 Classification/Room single-person rooms or cells for the housing of Confinement Status, Section II, B, 3, C ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards SMJJC Policy 4110 Classification/Room in court holding facilities or adult facilities. Confinement Status, Section II, B, 3, C ☒ ☐ ☐ This facility is not either a Court Holding Facility or Adult Facility. (7) Nothing in this section shall be construed to SMJJC Policy 4110 Classification/Room conflict with any law providing greater or ☒ ☐ ☐ Confinement Status, Section II, B, 3, C additional protections to youth. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) This section does not apply during an SMJJC Policy 4110 Classification/Room extraordinary emergency circumstance that Confinement Status, Section D, Page 8 requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is SMJJC Policy 4110 Classification/Room placed in a locked cell or sleeping room to treat Confinement Status, Section D, Page 8 and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not ☒ ☐ ☐ required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN SMJJC Policy and Procedure Manual Section The facility administrator shall develop and implement Policy 4115 Institutional Assessment and written policies and procedures for assessment and Plan case planning. ☒ ☐ ☐ All incoming youth are administered the Massachusetts Youth Screening Instrument (MAYSI)-II to identify signs of mental/emotional disturbance or distress. (a) Assessment: SMJJC Policy 4115 Institutional Assessment The assessment is based on information collected and Plan, Section I, A, Page 1, Attachment A during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification ☒ ☐ ☐ of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: SMJJC Policy 4115 Institutional Assessment (1) A case plan shall be developed for each youth and Plan, Page 1 held for at least 30 days or more and created within 40 days of admission. The Treatment Team is comprised of probation staff, medical, mental health, and ☒ ☐ ☐ education staff. Together, the team develops a treatment/case plan for the youth. The organization and detail of the case plans were impressive. Periodic review with the youth was shown to be consistent with all SYTF youth. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) objectives and time frame for the resolution SMJJC Policy 4115 Institutional Assessment of problems identified in the assessment; and Plan, Section I, B, Page 1 The Treatment Team members will complete ☒ ☐ ☐ a re-assessment and review the Treatment Plan within three months of the initial assessment and every 30 days thereafter. (B) a plan for meeting the objectives that SMJJC Policy 4115 Institutional Assessment includes a description of program resources and Plan, Section I, B, 2, Pages 1-2 needed and individuals responsible for assuring that the plan is implemented; ☒ ☐ ☐ The Treatment Team members will complete a re-assessment and review the Treatment Plan within three months of the initial assessment. (3) periodic evaluation of progress towards meeting SMJJC Policy 4115 Institutional Assessment the objectives, including periodic review and and Plan, Section 1, B, 3, Page 2 discussion of the plan with the youth; The Treatment Team members will complete a re-assessment and review the Treatment ☒ ☐ ☐ Plan within three months of the initial assessment. BSCC commends the follow-up provided to youth in ensuring treatment plans are up to date and well documented. (4) a transition plan, the contents of which shall be SMJJC Policy 4115 Institutional Assessment subject to existing resources, shall be and Plan, Section I, B, 4, Page 2 ☒ ☐ ☐ developed for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the SMJJC Policy 4115 Institutional Assessment plan, including the transition plan, shall be and Plan, Section I, Pages 2-3 developed with input from the family, supportive adults, youth, and Regional Center for the Youth are provided with an aftercare plan that Developmentally Disabled. is shared with the assigned DPO upon ☒ ☐ ☐ release. For youth who are developmentally disabled, the plan includes contacting the Regional Center for the Developmentally Disabled (Tri- Counties Regional Center). 1356 COUNSELING AND CASEWORK SERVICES SMJJC Policy and Procedure Manual The facility administrator shall develop and implement Section 4115 Institutional Assessment and written policies and procedures ensuring the availability ☒ ☐ ☐ Plan of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) youth will receive assistance with needs or SMJJC Policy 4115 Institutional Assessment concerns that may arise; and Plan, Section II, Page 3 BSCC staff observed that, via the case management system, the JIO documents ☒ ☐ ☐ weekly counseling sessions conducted with the youth. The case plans were well organized and clearly indicated periodic review between the youth and Probation Officer. (b) youth will receive assistance in requesting contact SMJJC Policy 4115 Institutional Assessment with parents, other supportive adults, attorney, ☒ ☐ ☐ and Plan, Section II, A-B, Page 3 clergy, probation officer, or other public official; and, (c) youth will be provided access to available SMJJC Policy 4115 Institutional Assessment resources to meet the youth’s needs. and Plan, Section II, Page 3 The Treatment Team members will complete ☒ ☐ ☐ a re-assessment and review the Treatment Plan within three months of the initial assessment. In addition, the JIO staff communicate with the youth daily. 1357 USE OF FORCE SMJJC Policy 4121 Use of Force The facility administrator, in cooperation with the responsible physician, shall develop and implement BSCC staff reviewed the 12 most recent Use written policies and procedures for the use of force, of Force (UOF) Incident reports. We also which may include chemical agents. Force shall never interviewed youth housed at the facility and be applied as punishment, discipline, retaliation or ☒ ☐ ☐ detention staff. We also interviewed treatment. collaborative partners to gain further insight (a) At a minimum, each facility shall develop policies to confirm compliance with this regulation. and procedures which: The facility is compliant with Title 15 minimum standards for this regulation. (1) restricts the use of force to that which is deemed SMJJC Policy 4121 Use of Force, Section 1, reasonable and necessary, as defined in Section 2, Page 1 ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff SMJJC Policy 4121 Use of Force including both physical and non-physical options ☒ ☐ ☐ and define when those force options are appropriate. (3) describe force options or techniques that are SMJJC Policy 4122 Use of Physical expressly prohibited by the facility. Restraints, Section II, C and D, Page 2. SMJJC force options that are allowed ☒ ☐ ☐ include, but are not limited to, the below: • Mechanical Restraints • Control and Search Techniques • Unarmed Defensive Tactics • Oleoresin Capsicum (OC) (4) describe the requirements of staff to report any SMJJC Policy 4121 Use of Force, Section II, inappropriate use of force, and to take ☒ ☐ ☐ 4-5, a-d, Pages 3-4 affirmative action to immediately stop it. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that SMJJC Policy 4121 Use of Force, Section IV, includes time period and procedure for E, Pages 15-16 documenting and reporting the use of force, including reporting requirements of The above policies address documentation, management and line staff and procedures for review by supervisor, and debrief of youth and reviewing and tracking use of force incidents by staff. supervisory and or management staff, which include procedures for debriefing a particular A review of incident reports requested shows incident with staff and/or youth for the purposes ☒ ☐ ☐ that SBSYTF documents and reports incidents of training as well as mitigating the effects of in accordance with Title 15 minimum trauma that may have been experienced by staff standards. and /or the youth involved. In addition to onsite review of all use of force incidents by the SPO and Facility Manager monthly, there is a Use of Force Review Committee comprised of Deputy Chiefs, Managers, SPOs, and Training Officers. (6) Include an administrative review and a system SMJJC Policy 4121 Use of Force, Section IV, ☒ ☐ ☐ for investigating unreasonable use of force. F, Page 17 (7) define the role, notification, and follow-up SMJJC Policy 4121 Use of Force, Section IV, procedures required after use of force incidents Page 17 for medical, mental health staff and parents or legal guardians. BSCC staff interviewed supervisory, detention, and medical staff to determine compliance with the elements of this ☒ ☐ ☐ regulation. To ensure ongoing compliance and consistency, BSCC staff discussed the importance of implementing a standard format and location, on incident reports, for parental notifications. (8) describe the limitations of use of force on SMJJC Policy 4121 Use of Force, Section IV, pregnant youth in accordance with Penal Code 8, Page 17 ☒ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force SMJJC Policy 4121 ☒ ☐ ☐ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize SMJJC Policy 4121 Use of Force, Section IV, chemical agents in the facility and the type, size D, 8, 9, 12, Pages 10-11 ☒ ☐ ☐ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used SMJJC Policy 4121 Use of Force, Section IV, when there is an imminent threat to the youth’s D, 5, Page 9 safety or the safety of others and only when de- ☒ ☐ ☐ escalation efforts have been unsuccessful or are The elements of this regulation are clearly not reasonably possible. indicated in policy. (3) outline the facility’s approved methods and SMJJC Policy 4121 Use of Force, Section IV, timelines for decontamination from chemical 14, a-I, Pages 12- 14 agents. This shall include that youth who have been exposed to chemical agents shall not be ☒ ☐ ☐ left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up SMJJC Policy 4121 Use of Force, Section IV, procedures required after use of force incidents 14, e, Page 13 ☒ ☐ ☐ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident SMJJC Policy 4121 Use of Force, Section IV, of use of chemical agents, including the E, Pages 15-16 reasons for which it was used, efforts to de- escalate prior to use, youth and staff involved, ☒ ☐ ☐ the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure SMJJC Policy 4121 Use of Force which require that agencies provide initial and regular training in use of force and chemical agents ☒ ☐ ☐ This includes Core Training and annual when appropriate that address: updates for use of force for all detention staff. (1) known medical and behavioral health SMJJC Policy 4121 Use of Force, Section IV, conditions that would contraindicate certain C, 6, C, Page 4; SMJJC Policy 4121 Use of types of force; Force, Section IV, D, 8, Page 9 The referenced policy and curriculum for ☒ ☐ ☐ defensive tactics and verbal de-escalation techniques includes knowing of any pre- existing medical and/or behavioral health conditions which would limit or restrict certain UOF techniques. (2) acceptable chemical agents and the methods SMJJC Policy 4121 Use of Force, Section IV, ☒ ☐ ☐ of application. C, 6, Page 4 (3) signs or symptoms that should result in SMJJC Policy 4121 Use of Force, Section IV, immediate referral to medical or behavioral ☒ ☐ ☐ C, 6, Page 5 health. (4) instruction on the Constitutional Limitations of SMJJC Policy 4121 Use of Force, Section IV, ☒ ☐ ☐ Use of Force. C, 6(4), Page 5 (5) physical training force options that may require SMJJC Policy 4121 Use of Force, Section IV, the use of perishable skills. C, 6, Page 4 ☒ ☐ ☐ The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. (6) timelines the facility uses to define regular SMJJC Policy 4121 Use of Force, Section IV, training. C, 6, Pages 4-5 The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated July 3, 2023. The facility participates in an 8-hour course updated annually. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS SMJJC Policy 4122 Use of Physical The facility administrator, in cooperation with the Restraints responsible physician and mental health director, shall BSCC staff reviewed the 12 most recent Use develop and implement written policies and procedures of Physical Restraint Incident Reports. We for the use of restraint devices. Restraint devices ☒ ☐ ☐ also interviewed youth housed at the facility include any devices which immobilize a youth's and facility detention staff. extremities and/or prevent the youth from being The facility is compliant with Title 15 minimum ambulatory. standards for this regulation. Physical restraints may be used only for those youth SMJJC Policy 4122 Use of Physical Restraints, Section I, Page 1 who present an immediate danger to themselves or others, who exhibit behavior which results in the BSCC staff observed that all instances of use destruction of property, or reveals the intent to cause ☒ ☐ ☐ of physical restraints were justifiably used and self-inflicted physical harm. Physical restraints should when less restrictive alternatives were be utilized only when it appears less restrictive exhausted. alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or SMJJC Policy 4122 Use of Physical discipline, or as a substitute for treatment. The use of Restraints, Section II, C, Page 2 restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of SMJJC Policy 4122 Use of Physical handcuffs, shackles or other restraint devices when used Restraints, Section II, Pages 2-3 to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval SMJJC Policy 4122 Use of Physical of the facility manager or designee. The facility manager Restraints, Section II, D, Page 2 may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ The facility maintains direct visual observation shall be reviewed and documented at a minimum of of the youth. Documentation in a Physical every hour. Restraint Log will be maintained on any youth if held in restraints for more than 15 minutes. A medical opinion on the safety of placement and SMJJC Policy 4122 Use of Physical retention shall be secured as soon as possible, but no Restraints, Section III, F, 6, Page 6 later than two hours from the time of placement. The youth shall be medically cleared for continued retention ☒ ☐ ☐ BSCC staff interviewed medical staff to at least every three hours thereafter. confirm that medical staff provide ongoing review and assessment while a youth is in mechanical or any type of restraint 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A mental health consultation shall be secured as soon as SMJJC Policy 4122 Use of Physical possible, but in no case longer than four hours from the Restraints, Section III, H, Page 6 time of placement, to assess the need for mental health treatment. BSCC staff interviewed mental health staff to confirm that medical staff provide ongoing review and assessment while a youth is in ☒ ☐ ☐ mechanical or any type of restraint. The facility policy specifies that medical staff will provide health monitoring on youth every fifteen minutes and document the youth’s health record. Continuous direct visual supervision shall be conducted SMJJC Policy 4122 Use of Physical to ensure that the restraints are properly employed, and Restraints, Section III, H, Page 6 to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff Through documentation review and ☒ ☐ ☐ interventions shall be documented at least every 15 interviews with detention and medical staff, minutes, with actual time of the documentation recorded. BSCC staff confirmed that the youth remain under constant supervision until the restraints are removed. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an SMJJC Policy 4122 Use of Physical ☒ ☐ ☐ application of restraints. Restraints, Section II, E, Page 3 (b) known medical conditions that would contraindicate SMJJC Policy 4122 Use of Physical ☒ ☐ ☐ certain restraint devices and/or techniques. Restraints, Section III, C, D, Page 4 (c) acceptable restraint devices. SMJJC Policy 4122 Use of Physical Restraints, Section II, G, Page 3 ☒ ☐ ☐ • Handcuffs • Leg Shackles • Security Waist Chains • Soft Restraint (flex cuffs) (d) signs or symptoms which should result in SMJJC Policy 4122 Use of Physical immediate medical/mental health referral. Restraints, Section III, J, Page 6 ☒ ☐ ☐ The facility policy specifies that medical staff will provide health monitoring on youth every fifteen minutes and document the youth’s health record. (e) availability of cardiopulmonary resuscitation SMJJC Policy 4122 Use of Physical ☒ ☐ ☐ equipment. Restraints, Section III, J, Page 6 (f) protective housing of restrained youth. While in SMJJC Policy 4122 Use of Physical restraint devices, all youth shall be housed alone or Restraints, Section III, O, Page 7 in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. SMJJC Policy 4122 Use of Physical ☒ ☐ ☐ Restraints, Section III, K, L, Page 6 (h) exercising of extremities. SMJJC Policy 4122 Use of Physical ☒ ☐ ☐ Restraints, Section III, M, N, Page 7 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR SMJJC Policy and Procedure Manual Section MOVEMENT AND TRANSPORTATION WITHIN THE 4122 Use of Physical Restraints FACILITY. BSCC staff reviewed incident reports for this The Facility Administrator, in cooperation with the regulation, mostly involving mutual physical responsible physician and behavioral/mental health combat between youth. In all cases, director, shall develop and implement written policies mechanical restraints were used to move a and procedures for the use of restraint devices when combative youth to his/her room. The ☒ ☐ ☐ the purpose is for movement or transportation within the observations and documentation were facility that shall include the following: complete. SBSYTF meets Title 15 minimum standards for the elements of this regulation. Reports describe the incident and justify the use of restraints for each application of restraints used. (a) identification of acceptable restraint devices, staff SMJJC Policy 4122 Use of Physical approved to utilize restraint devices and the Restraints, Section II, G, Page 3 required training. The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s ☒ ☐ ☐ Appointment and Qualifications Letter, dated July 3, 2023. The facility allows Handcuffs, Transportation Belly Belts, Flex Cuffs, and Leg Shackles. (b) the circumstances leading to the application of SMJJC Policy 4122 Use of Physical ☒ ☐ ☐ restraints must be documented. Restraints, Section II, E, Page 3 (c) an individual assessment of the need to apply SMJJC Policy 4122 Use of Physical restraints for movement or transportation that Restraints, Section II, Pages 3-5 includes consideration of less restrictive alternatives, consideration of a youth’s known SBSYTF meets Title 15 minimum standards ☒ ☐ ☐ medical or mental health conditions, trauma for this regulation. informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, SMJJC 4122 Use of Physical Restraints, with a clearly defined expectation that restraint Section II, C, Page 2 ☒ ☐ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in SMJJC Policy 4122 Use of Physical accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Restraints, Section III, E, Page 4 Welfare and Institutions Code Section 222. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a ☐ ☐ ☒ toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the ☐ ☐ ☒ next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options ☐ ☐ ☒ poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health ☐ ☐ ☒ of the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) develop an individualized plan that includes the goals and objectives to be met in order to ☐ ☐ ☒ reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES SMJJC Policy 4111 Searches: Policy, The facility administrator shall develop and implement Definitions, Procedures written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures BSCC staff reviewed the 8 most recent shall provide that: examples of strip searches of a youth. We also ☒ ☐ ☐ interviewed youth housed at the facility, as well as detention staff. It was concluded that the facility complies with Title 15 minimum standards of this regulation. (a) Searches shall be conducted to ensure the safety SMJJC Policy 4111 Searches: Policy, and security of the facility, public, visitors, youth, ☒ ☐ ☐ Definitions, Procedures, Sections I and II, and staff. Page 1 (b) Searches shall be conducted in a manner that SMJJC Policy 4111 Searches: Policy, preserves the privacy and dignity of the person Definitions, Procedures, Section II, Page 2 being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity SMJJC Policy 4111 Searches: Policy, searches shall comply with Penal Code Section Definitions, Procedures, Section I, Page 1 4030. The facility maintains expectations for strip ☒ ☐ ☐ searches pursuant to PC 4030, for pre- detention youth and post-detention youth. All strip searches are approved in advance of the search. (d) Physical body cavity searches shall only be SMJJC Policy 4111 Searches: Policy, conducted by a medical professional. Definitions, Procedures, Section III, Page 3, and Section IV, D, Page 4 Physical body cavity searches can only be ☒ ☐ ☐ conducted by medical personnel. Our review of the Search Authorization forms included the request, the reason for the request, and the supervisor’s authorization (e) Any youth held after a detention hearing shall only SMJJC Policy 4111 Searches: Policy, be strip searched with prior approval of a supervisor Definitions, Procedures, Section IV, C, Page when there is reasonable suspicion based on 4 ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Searches of transgender and intersex youth shall SMJJC Policy 4111 Searches: Policy, comply with Section 1352.5. Definitions, Procedures, Section I, C, Page 2 ☒ ☐ ☐ The facility has protocols in the policy addressing expectations for staff related to searching for youth who are transgender. (g) Cross-gender pat-down searches and strip SMJJC Policy 4111 Searches: Policy, searches are prohibited except in exigent Definitions, Procedures, Section IV, A, Page circumstances or when conducted by a medical ☒ ☐ ☐ 3 professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE SMJJC Policy 4123 Behavior Management, The facility administrator shall develop and implement Policies and Procedures, Consequences, written policies and procedures whereby any youth may Due Process, Grievances and appeal and have resolved grievances relating to any Ombudsperson Complaint Procedures condition of confinement, including but not limited to health care services, classification decisions, program BSCC staff reviewed examples of random participation, telephone, mail or visiting procedures, ☒ ☐ ☐ youth grievances and due process food, clothing, bedding, mistreatment, harassment or documentation over each month of February, violations of the nondiscrimination policy. There shall be May, and August 2023. BSCC staff also no time limit on filing grievances. Policies and interviewed youth housed at the facility, as procedures shall include provisions whereby the facility well as detention staff. It should be noted that manager ensures: all grievances reviewed were resolved within 72 hours. (a) a grievance form and instructions for registering a SMJJC Policy 4123 Behavior Management, grievance, which includes provisions for the youth Policies and Procedures, Consequences, to have free access to the form; Due Process, Grievances and Ombudsperson Complaint Procedures, Section XI, Pages 12-14 ☒ ☐ ☐ During our physical inspection, we observed that grievances were readily available to youth. In addition, grievance lock boxes were in the housing pods to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file SMJJC Policy 4123 Behavior Management, the grievance or to deliver the form to any youth Policies and Procedures, Consequences, supervision staff working in the facility; Due Process, Grievances and Ombudsperson Complaint Procedures, Section XI, Pages 12-14 ☒ ☐ ☐ The youth were aware of the grievance procedures and the location of the grievances and the grievance lockbox to confidentially file a grievance if needed. (c) resolution of the grievance at the lowest appropriate SMJJC Policy 4123 Behavior Management, staff level; Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures, Section XI, Pages 12-14 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provision for a prompt review and initial response to SMJJC Policy 4123 Behavior Management, grievances within three (3) business days, Policies and Procedures, Consequences, grievances that relate to health and safety issues Due Process, Grievances and must be addressed immediately; Ombudsperson Complaint Procedures, Section XI, Pages 12-14 Per policy, below is the response process for grievances: ☒ ☐ ☐ • Lowest level staff (Shift Leader) within 24 hours of grievance received date. • Senior Probation Officer within 24 hours of forwarded received date. (excluding weekends) • Appeal process with 24 hours of non-resolution by the Probation Manager. (1) The youth may elect to be present to explain SMJJC Policy 4123 Behavior Management, his/her version of the grievance to a person not Policies and Procedures, Consequences, directly involved in the circumstances which led Due Process, Grievances and to the grievance. Ombudsperson Complaint Procedures, ☒ ☐ ☐ Section XI, Pages 12-14 The youth interviewed indicated that, during the intake and orientation process, the grievance procedure was clearly explained. (2) Provision for a staff representative approved by SMJJC Policy 4123 Behavior Management, the facility administrator to assist the youth. Policies and Procedures, Consequences, ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures, Section XI, Pages 12-14 (e) provision for a written response to the grievance SMJJC Policy 4123 Behavior Management, which includes the reasons for the decisions; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, ☒ ☐ ☐ Section XI, Pages 12-14 The documentation as well as interviews show that detention staff respond professionally. (f) a system which provides that any appeal of a SMJJC Policy 4123 Behavior Management, grievance shall be heard by a person not directly Policies and Procedures, Consequences, involved in the circumstances which led to the ☒ ☐ ☐ Due Process, Grievances and grievance; Ombudsperson Complaint Procedures, Section XI, Pages 12-14 (g) resolution of the grievance must occur within ten SMJJC Policy 4123 Behavior Management, (10) business days unless circumstances dictate a Policies and Procedures, Consequences, longer time frame. The youth shall be notified of Due Process, Grievances and any delay; and, Ombudsperson Complaint Procedures, ☒ ☐ ☐ Section XI, Pages 12-14 The documentation as well as interviews show that detention staff respond to grievances in a timely fashion. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) the policy shall provide multiple internal and SMJJC Policy 4123 Behavior Management, external methods to report sexual abuse and sexual Policies and Procedures, Consequences, harassment. ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures, Section XI, Pages 12-14 Whether or not associated with a grievance, concerns SMJJC Policy 4123 Behavior Management, of parents, guardians, staff or other parties shall be Policies and Procedures, Consequences, addressed and documented in accordance with written ☒ ☐ ☐ Due Process, Grievances and policies and procedures within a specified timeframe. Ombudsperson Complaint Procedures, Section XI, Pages 12-14 1362 REPORTING OF INCIDENTS SMJJC Policy 4104 Communications A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or Throughout the inspection process, written death of an employee, youth or other person(s) shall be reports of various incidents were requested ☒ ☐ ☐ maintained. Such written record shall be prepared by the and received. In review, SBSYTF incident staff and submitted to the facility manager by the end of reports are written and prepared as required the shift, unless additional time is necessary and by Title 15 minimum standards. authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT SMJJC Policy 4130 Legal Services/Law DNA SPECIMENS, SAMPLES, IMPRESSIONS Enforcement Access, Section II, D, Page 2 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections The facility staff do not use force to collect personnel including peace officers, may employ DNA. If ordered by the Court, the assigned reasonable force to collect blood specimens, saliva PO collects the sample. samples, and thumb or palm print impressions from individuals who are required to provide such Compliance with this regulation is based solely samples, specimens or impressions pursuant to ☐ ☐ ☒ on a review of the policy and procedure Penal Code Section 296 and who refuse following manual as the use of force to collect DNA has written or oral request. not been conducted during this inspection cycle. This policy states staff will advise the youth of their court-ordered obligation to submit DNA, however, if the youth refuses, they are returned to Court. (1) For the purpose of this section, the “use of SMJJC Policy 4121 Use of Force reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☐ ☐ ☒ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Not applicable efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the ☐ ☐ ☒ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Not applicable authorization of the supervising officer on duty. The authorization shall include information that reflects ☐ ☐ ☒ the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell SMJJC Policy 4122 Use of Physical extraction, the extraction shall be videotaped. Restraints, Section III, F,1(a), Page 5 Video shall be directed at the cell extraction event. The videotape shall be retained by the It is the Policy of Santa Maria Juvenile Justice ☐ ☐ ☒ agency for the length of time required by Center that force will not be used to collect statute. Notwithstanding the use of the video as DNA specimens, samples, or impressions. evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM SMJJC Policy 4116 Education Program (a) School Programs The County Board of Education shall provide for the Per Title 15, Section 1313 County Inspection administration and operation of juvenile court schools in and Evaluation of Building and Grounds (d), conjunction with the Chief Probation Officer, or designee the facility was evaluated on November 9, pursuant to applicable State laws. The school and facility 2022, and completed by Briam Zimmerman, administrators shall develop and implement written policy Director, Pupil Personnel Services, Santa and procedures to ensure communication and Maria-Bonita School District. coordination between educators and probation staff. Culturally responsive and trauma-informed approaches BSCC staff interviewed education staff, Rene should be applied when providing instruction. Education Wheeler (Education Services Director). BSCC staff should collaborate with the facility administrator to staff also interviewed youth detained at the use technology to facilitate learning and ensure safe facility. We also physically inspected the technology practices. The facility administrator shall classrooms. ☒ ☐ ☐ request an annual review of each required element of the program by the Superintendent of Schools, and a report Youth in detention are afforded Common Core or review checklist on compliance, deficiencies, and classroom instruction. corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements SMJJC Policy 4116 Education Program, The facility school program shall comply with the State Section I, Page 2 Education Code and County Board of Education policies, all applicable federal education statutes and regulations Compliance was confirmed as part of the and provide for an annual evaluation of the educational required annual, Title 15, Section 1313 County program offerings. As stated in the 2009 California Inspection and Evaluation of Building and Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ Grounds evaluation. The facility was establish and maintain learning environments that are evaluated on November 9, 2022, and physically, emotionally, and intellectually safe. Youth completed by Briam Zimmerman, Director, shall be provided a rigorous, quality educational program Pupil Personnel Services, Santa Maria-Bonita that responds to the different learning styles and abilities School District. of students and prepares them for high school graduation, career entry, and post-secondary education. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education SMJJC Policy 4116 Education Program, program shall be free from discriminatory action. Staff Section 1, Page 2 shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and BSCC staff interviewed education staff, Rene ☒ ☐ ☐ gender. Wheeler (Education Services Director). We found that the learning environment and the quality of educational programming meet the Title 15 minimum standards for this regulation. (1) The course of study shall comply with the State SMJJC Policy 4116 Education Program, Education Code and include, but not be limited Section I, Page 2 to, courses required for high school graduation. The school program offers Core Curriculum via Chrome Books which provides online ☒ ☐ ☐ coursework that enables students to work independently for hybrid learning. SYTF youth who are high school graduates have access to chrome books for online college courses. (2) Information and preparation for the High School SMJJC Policy 4116 Education Program, Equivalency Test as approved by the California Section I, Page 2 Department of Education shall be made available to eligible youth. The school program offers Core Curriculum ☒ ☐ ☐ via Chrome Books which provides online coursework that enables students and high school graduates to take online college courses. (3) Youth shall be informed of post-secondary SMJJC Policy 4116 Education Program, education and vocational opportunities. Section I, Page 2 Youth can participate online in the Rising Scholars Program through Alan Hancock Community College. In addition, the school ☒ ☐ ☐ provides college and career readiness through its Career Technical Education (CTE) program. The CTE program incorporates the Paxton/Patterson College and Career Ready Labs, a 12-module curriculum on home repair basics. (4) Administration of the High School Equivalency SMJJC Policy 4116 Education Program, Tests as approved by the California Department Section I, Page 2 ☒ ☐ ☐ of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to SMJJC Policy 4116 Education Program, youth who do not demonstrate sufficient Section I, Page 3 progress towards grade level standards. There is a paraprofessional in the classroom periodically during the week to assist those ☒ ☐ ☐ youth who need supplemental instruction. Per the annual education services evaluation, SMJJC is compliant with Title 15 minimum standards for this regulation. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with SMJJC Policy 4116 Education Program, State Education Code Requirements for juvenile Section I, Page 2 court schools. The facility administrator, in conjunction with education staff, must ensure The school day is from Monday through that operational procedures do not interfere with ☒ ☐ ☐ Friday, from 8:30 am -2:30 pm. the time afforded for the minimum instructional day. Absences, time out of class or educational Per the annual education services evaluation, instruction, both excused and unexcused, shall SBSYTF is compliant with Title 15 minimum be documented. standards for this regulation. (7) Education shall be provided to all youth SMJJC Policy 4116 Education Program, regardless of classification, housing, security Section I, A, 11, Page 3 status, disciplinary or separation status, including room confinement, except when Per the annual education services providing education poses an immediate threat ☒ ☐ ☐ evaluation, SBSYTF is compliant with Title 15 to the safety of self or others. Education minimum standards for this regulation. includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline SMJJC Policy 4116 Education Program, (1) Positive behavior management will be Section I, G, Page 5 implemented to reduce the need for disciplinary action in the school setting and be integrated into ☒ ☐ ☐ The school and probation collaborate using the facility's overall behavioral management plan the Spell Out Process (SOP). Youth earn and security system. program-level points in school for good behavior. (2) School staff shall be advised of administrative SMJJC Policy 4116 Education Program, decisions made by probation staff that may Section I, G, 2, Page 6 affect the educational programming of students. ☒ ☐ ☐ During an interview, the Education Services Director expressed that Probation does well in keeping education staff advised of circumstances that may affect a student. (3) Except as otherwise provided by the State SMJJC Policy 4116 Education Program, Education Code, expulsion/suspension from Section I, G, Page 6 school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with SMJJC Policy 4116 Education Program, education staff will develop policies and Section I, H, Pages 6-7 procedures that address the rights of any student who has continuing difficulty completing Educational services provide supplemental a school day. ☒ ☐ ☐ assistance to youth through Paraprofessionals who are in the classroom periodically during the week. The classroom teacher also provides added assistance when needed. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations SMJJC Policy 4116 Education Program, Section I, B, Page 3 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or Educational services provide supplemental suspected disabilities. This includes but is not ☒ ☐ ☐ assistance to youth through limited to child find, assessment, continuum of Paraprofessionals who are in the classroom alternative placements, manifestation periodically during the week. determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be SMJJC Policy 4116 Education Program, afforded an educational program that addresses Section I, B, 2, Page 3 their language needs pursuant to all applicable ☒ ☐ ☐ state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission SMJJC Policy 4116 Education Program, Section I, C, Page 4 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's BSCC staff interviewed education staff educational history, including but not limited to: ☒ ☐ ☐ (Education Services Director), as well as youth detained at the facility to assist in confirming compliance with the elements of this regulation. (A) School progress/school history; SMJJC Policy 4116 Education Program, ☒ ☐ ☐ Section I, C, Page 4 (B) Home Language Survey and the results of SMJJC Policy 4116 Education Program, the State Test used for English language ☒ ☐ ☐ Section I, C, Page 4 proficiency; (C) Needs and services of special populations SMJJC Policy 4116 Education Program, as defined by the State Education Code, Section I, C, Page 4 including but not limited to, students with special needs. ☒ ☐ ☐ Per the annual education services evaluation, SBSYTF is compliant with Title 15 minimum standards for this regulation. (D) Discipline problems. SMJJC Policy 4116 Education Program, ☒ ☐ ☐ Section I, C, Page 4 (2) Youth will be immediately enrolled in school. SMJJC Policy 4116 Education Program, Educational staff shall conduct an assessment Section I, C, Page 4 to determine the youth's general academic functioning levels to enable placement in core ☒ ☐ ☐ The Education department employs a school curriculum courses. personnel (Office Assistant) who performs the duties of the School Registrar to ensure compliance with this regulation. (3) After admission to the facility, a preliminary SMJJC Policy 4116 Education Program, education plan shall be developed for each Section I, C, Page 4 youth within five school days. ☒ ☐ ☐ BSCC staff interviewed education services staff and reviewed student records to confirm compliance with the elements of this regulation. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply SMJJC Policy 4116 Education Program, with the State Education Code and request the Section I, C, Page 4 youth's records from his/her prior school(s), including, but not limited to, transcripts, The Education department employs a school Individual Education Program (IEP), 504 Plan, personnel to ensure compliance with this state language assessment scores, ☒ ☐ ☐ regulation. immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting SMJJC Policy 4116 Education Program, Section I, D, Page 5 (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ The Education department employs a school placement in accordance with the State personnel to ensure compliance with this Education Code. regulation. (2) The County Superintendent of Schools shall SMJJC Policy 4116 Education Program, provide appropriate credit (full or partial) for Section I, D, Page 5 course work completed while in juvenile court ☒ ☐ ☐ school in accordance with the State Education Code. (g) Transition and Re-Entry Planning SMJJC Policy 4116 Education Program, Section I, E, Page 5 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop Education services work closely with the policies and procedures to meet the transition ☒ ☐ ☐ behavioral health and probation staff to needs of youth, including the development of an facilitate multi-disciplinary meetings to education transition plan, in accordance with the discuss the needs of youth being released. State Education Code and in alignment with Title This collaborative effort is identified as the 15, Minimum Standards for Juvenile Facilities, Treatment Team. Section 1355. (h) Post-Secondary Education Opportunities SMJJC Policy 4116 Education Program, Section I, F, Page 5 (1) The school and facility administrator should, whenever possible, collaborate with local post- Youth can participate online in the Rising secondary education providers to facilitate Scholars Program through Alan Hancock access to educational and vocational Community College. In addition, the school opportunities for youth that considers the use of ☒ ☐ ☐ provides college and career readiness technology to implement these programs. through its Career Technical Education (CTE) program. The CTE program incorporates the Paxton/Patterson College and Career Ready Labs, a 12-module curriculum on home repair basics. 1371 PROGRAMS, RECREATION, AND SMJJC Policy 4113 Programs, Recreation EXERCISE. and Exercise for Youth The facility administrator shall develop and implement BSCC staff reviewed the program’s Exercise written policies and procedures for programs, and Recreation policy and procedure, logs, recreation, and exercise for all youth. The intent is to ☒ ☐ ☐ and pertinent documentation for the months minimize the amount of time youth are in their rooms or of February, May, and August 2023. their bed area. The facility’s policy and procedure are applicable to the elements of this regulation, as required. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Juvenile facilities shall provide the opportunity for SMJJC Policy 4113 Programs, Recreation programs, recreation, and exercise a minimum of three and Exercise for Youth, Section I, Page 1 hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which BSCC staff observed that youth who are at one hour shall be an outdoor activity, weather the lowest behavior modification/incentive permitting. program level (Bronze) are returned to their rooms for bedtime at as early as 6:30PM. We also observed incidents of these same youths refusing to go to their respective ☒ ☐ ☐ rooms for bedtime. BSCC staff presented examples of bedtimes most often observed at other county facilities and favorable outcomes that may arise from changing the earliest bedtime to 7:30pm or 8:00pm. BSCC staff concluded that the facility complies with Title 15 minimum standards for this regulation. A youth’s participation in programs, recreation, and SMJJC Policy 4113 Programs, Recreation exercise may be suspended only upon a written finding and Exercise for Youth, Section I, D, Page 1 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall SMJJC Policy 4113 Programs, Recreation ☒ ☐ ☐ be posted in the living units. and Exercise for Youth, Section I, E, Page 1 There will be a written annual review of the programs, SMJJC Policy 4113 Programs, Recreation recreation, and exercise by the responsible agency to and Exercise for Youth, Section I, F, Page 1 ensure content offered is current, consistent, and relevant to the population. A letter provided by Facility Manager, Tiffany ☒ ☐ ☐ Phillips, provided confirmation that an annual review of the programs, recreation, and exercise was conducted to ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the SMJJC Policy 4113 Programs, Recreation opportunity for at least one hour of daily and Exercise for Youth, Section III, Page 9 programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice BSCC staff reviewed the program’s Exercise interventions that are culturally relevant and and Recreation policy and procedure, logs, linguistically appropriate, or pro-social interventions and pertinent documentation for the months of and activities designed to reduce recidivism. These February, May, and August 2023. programs should be based on the youth’s individual ☒ ☐ ☐ needs as required by Sections 1355 and 1356. Such BSCC staff concluded that the facility meets programs may be provided under the direction of the compliance with Title 15 minimum standards Chief Probation Officer or the County Office of for this regulation. Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; SMJJC Policy 4113 Programs, Recreation (2) Management of Stress and Trauma; and Exercise for Youth, Section III, Page 9 (3) Anger Management; (4) Conflict Resolution; Programs are facilitated by staff and (5) Juvenile Justice System; volunteers, including, but not limited to: (6) Trauma-related interventions; (7) Victim Awareness; • Victim Awareness (8) Self-Improvement; • Conflict Resolution Specialist (9) Parenting Skills and support; (10) Tolerance and Diversity; • Seeking Safety (11) Healing Informed Approaches; • SUD Counselling (Youth-Specific) (12) Interventions by Credible Messengers; • PEP-Creative Expressions ☒ ☐ ☐ (13) Gender Specific Programming; • Book Club (14) Art, creative writing, or self-expression; • Introduction to Soft Skills (15) CPR and First Aid training; • Moral Reconation Therapy (MRT) (16) Restorative Justice or Civic Engagement; • Life Skills (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. The Office of Education incorporates CTE training through Paxton/ Patterson College and Career labs. In addition, Partners in Education provides job readiness training that focuses on employment interviewing skills. (b) Recreation. All youth shall be provided the SMJJC Policy 4113 Programs, Recreation opportunity for at least one hour of daily access to and Exercise for Youth, Section II, Page 2 unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the SMJJC Policy 4113 Programs, Recreation opportunity for at least one hour of large muscle and Exercise for Youth, Section II, Page 4 activity each day. After a review of program activity logs, and ☒ ☐ ☐ interviews with youth housed at the facility and detention staff, Santa Barbara SYTF meets compliance with the Title 15 minimum standards for this regulation. The administrator/manager may suspend, for a period SMJJC Policy 4113 Programs, Recreation not to exceed 24 hours, access to recreation and and Exercise for Youth, Section II, Page 4 programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM SMJJC Policy 4127 Religious Services The facility administrator shall provide access to religious services and/or religious counseling at least The facility meets compliance with Title 15 once each week. Attendance shall be voluntary. A youth minimum standards for this regulation. ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) opportunity for religious services and practices; SMJJC Policy 4127 Religious Services, Section I, Page 1 Through interviews with youth housed at the ☒ ☐ ☐ facility and a review of the programming schedules, we were able to determine that Santa Barbara SYTF meets compliance with the Title 15 minimum standards for this regulation. (b) availability of clergy; and, SMJJC Policy 4127 Religious Services, Section I, Page 1 Through documentation and interviews with youth housed at the facility, medical staff, and food services personnel, we were able to determine that SBSYTF complies with the ☒ ☐ ☐ Title 15 minimum standards for this regulation. Per policy, the agency honors religious diets. The request for a religious diet is made to the medical staff. Medical staff informs the Lead Cook service personnel of the religious diet request. (c) availability of religious diets. SMJJC Policy 4127 Religious Services, Section I, Page 1 Per policy, the agency honors religious diets. ☒ ☐ ☐ The request for a religious diet is made to the medical staff. Medical staff informs the Lead Cook service personnel of the religious diet request. 1373 WORK PROGRAM SMJJC Policy 4113 Programs, Recreation The facility administrator shall develop policies and and Exercise for Youth, Section II, Pages 7-8 procedures regarding the fair and consistent assignment SMJJC Policy 4117, Section IV, Page 11 of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to A review of policy and procedures revealed vocational training or increasing a youth's sense of compliance with this regulation. responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING SMJJC Policy 4126 Visitation The facility administrator shall develop and implement written policies and procedures for visiting, that include BSCC staff reviewed visiting policy and provisions for special visits. Youth shall be allowed to procedure, visiting schedules, and logs for receive visits by parents, guardians or persons standing March, April, and May 2023. We also in loco parentis, and children of youth. Other family ☒ ☐ ☐ interviewed youth and detention staff. Based members, such as grandparents and siblings, and on information received and interviews, supportive adults, may be allowed to visit with the BSCC staff conclude that SBSYTF complies approval of the facility administrator or designee, and in with Title 15 minimum standards for this conjunction with the youth’s case plan or in the best regulation. interest of the youth. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to SMJJC Policy 4126 Visitation, Section I, Page the limitations necessary to maintain order and security. 1 Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, SBSYTF ensures visiting occurs at whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ reasonable times and if a visitor is denied, the the safety of youth or staff in the facility. Any denial of youth affected is notified. visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours SMJJC Policy 4126 Visitation, Section I, Page per week. Visits may be supervised, but conversations 1 shall not be monitored unless there is a security or safety need. ☒ ☐ ☐ A review of visiting logs and interviews with youth confirm that SBSYTF ensures youth have an opportunity to have visitation for a minimum of two hours per week. Provisions for special visits, in addition to the two-hour SMJJC Policy 4126 Visitation, Section I, Page minimum and/or outside of the regular visiting hours, 1 shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an SMJJC Policy 4126 Visitation, Section I, Page alternative, but not as a replacement, to in-person ☒ ☐ ☐ 1 visiting. 1375 CORRESPONDENCE SMJJC Policy 4128 Correspondence/Mail The facility administrator shall develop and implement written policies and procedures for correspondence ☒ ☐ ☐ Staff and youth interviewed as well as a which provide that: review of policy and procedures revealed compliance with this regulation. (a) there is no limitation on the volume of mail that youth SMJJC Policy 4128 Correspondence/Mail, may send or receive; ☒ ☐ ☐ Section III, Page 3 (b) youth may send two letters per week postage free; SMJJC Policy 4128 Correspondence/Mail, ☒ ☐ ☐ Section III, Page 3 (c) youth may correspond confidentially with state and SMJJC Policy 4128 Correspondence/Mail, federal courts, any member of the State Bar or holder Section II, Page 2 of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described SMJJC Policy 4128 Correspondence/Mail, in (c), may be read by staff only when there is Section I, Page 2 ☒ ☐ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS SMJJC Policy 4129 The administrator of each juvenile facility shall develop ☒ ☐ ☐ BSCC staff interviewed detention staff and and implement written policies and procedures to provide interviewed youth housed at the facility. We youth with access to telephone communications. also reviewed policy and procedures. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1377 ACCESS TO LEGAL SERVICES SMJJC Policy 4130 Legal Services/Law Enforcement Access The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to BSCC staff interviewed detention staff and the courts and legal services. Such access shall include: interviewed youth housed at the facility. We also reviewed policy and procedures. (a) access, upon request by the youth, to licensed SMJJC Policy 4130 Legal Services/Law attorneys and their authorized representatives; ☒ ☐ ☐ Enforcement Access, Section I, Page 1 (b) provision for confidential consultation with SMJJC Policy 4130 Legal Services/Law attorneys; and, ☒ ☐ ☐ Enforcement Access, Section I, Page 1 (c) unlimited postage free, legal correspondence and SMJJC Policy 4130 Legal Services/Law cost-free telephone access as appropriate. ☒ ☐ ☐ Enforcement Access, Section I, Page 1 1390 DISCIPLINE SMJJC Policy 4123 Behavior Management, The facility administrator shall develop and implement Policies and Procedures, Consequences, written policies and procedures for the discipline of youth Due Process, Grievances and that shall promote acceptable behavior; including the use Ombudsperson Complaint Procedures of positive behavior interventions and supports. ☒ ☐ ☐ Discipline shall be imposed at the least restrictive level In addition to policy and procedure, BSCC which promotes the desired behavior and shall not staff reviewed the 12 most recent discipline include corporal punishment, group punishment, (W/Due process) examples. We also physical or psychological degradation. Deprivation of the interviewed youth housed at the facility and following is not permitted: detention staff. (a) bed and bedding; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section II, Page 4 (b) daily shower, access to drinking fountain, toilet and SMJJC Policy 4123 Behavior Management, personal hygiene items, and clean clothing; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, Section II, Page 4 ☒ ☐ ☐ BSCC staff interviewed youth housed at the facility and detention staff and reviewed documentation to determine that the facility complies with the Title 15 minimum standards for this regulation. (c) full nutrition; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section II, Page 4 (d) contact with parent or attorney; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section II, Page 4 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) exercise; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, Section II, Page 4 ☒ ☐ ☐ BSCC staff interviewed youth housed at the facility and detention staff and reviewed documentation to determine that the facility complies with the Title 15 minimum standards for this regulation. (f) medical services and counseling; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, ☒ ☐ ☐ Section II, Page 4 BSCC staff interviewed youth, medical staff, and behavioral health staff in addition to reviewing documentation. (g) religious services; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section II, Page 4 (h) clean and sanitary living conditions; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section II, Page 4 (i) the right to send and receive mail; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section II, Page 4 (j) education; and, SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, Section II, Page 4 ☒ ☐ ☐ BSCC staff interviewed youth, medical staff, and behavioral health staff in addition to reviewing documentation. The facility complies with the Title 15 minimum standards for this regulation. (k) rehabilitative programming. SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures, Section II, Page 4 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct SMJJC Policy 4123 Behavior Management, and disciplinary penalties to guide the conduct of youth. Policies and Procedures, Consequences, Due Such rules and penalties shall include both major Process, Grievances and Ombudsperson violations and minor violations, be stated simply and Complaint Procedures, Section IV, Page 6 affirmatively, and be made available to all youth. ☒ ☐ ☐ Provision shall be made to provide accessible BSCC staff interviewed youth, medical staff, information to youth with disabilities, limited English and behavioral health staff in addition to proficiency, or limited literacy. reviewing documentation. 1391 DISCIPLINE PROCESS SMJJC Policy 4123 Behavior Management, The facility administrator shall develop and implement Policies and Procedures, Consequences, written policies and procedures for the administration of Due Process, Grievances and discipline which shall include, but not be limited to: Ombudsperson Complaint Procedures ☒ ☐ ☐ In addition to policy and procedure, BSCC staff reviewed the 12 most recent discipline (W/Due process) examples. We also interviewed youth housed at the facility and detention staff. (a) designation of personnel authorized to impose SMJJC Policy 4123 Behavior Management, discipline for violation of rules; Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section III, Page 5 (b) prohibiting discipline to be delegated to any youth; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures, Section III, Page 5 (c) definition of major and minor rule violations and SMJJC Policy 4123 Behavior Management, their consequences, and due process Policies and Procedures, Consequences, requirements; Due Process, Grievances and Ombudsperson Complaint Procedures, Section IV, Pages 6-7 ☒ ☐ ☐ This policy articulates that during the orientation process, the minor, moderate and major rule violations, as well as sanctions and due process requirements, are explained to each youth. BSCC staff also interviewed youth and observed that the rules posted were available to youth to review. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) trauma-informed approaches and positive behavior SMJJC Policy 4123 Behavior Management, interventions; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, Section III, Page 5 The elements of this regulation are identified in and confirmed in CPO Holly L. Benton’s Appointment and Qualifications Letter, dated July 3, 2023. ☒ ☐ ☐ The agency’s policies and procedures ensure that detention staff makes use of training that ensures developmentally appropriate, trauma-informed approaches to working with youths while implementing positive behavior intervention. We were impressed with positive behavior reinforcement through the Reflection Assignment (RA). Once per week, youth get the opportunity to earn points prior to negative behaviors. (e) minor rule violations may be handled informally by SMJJC Policy 4123 Behavior Management, counseling, advising the youth of expected conduct Policies and Procedures, Consequences, imposing a minor consequence. Discipline shall be Due Process, Grievances and accompanied by written documentation and a Ombudsperson Complaint Procedures, policy of review and appeal to a supervisor; and, Section IV, Page 8 ☒ ☐ ☐ BSCC staff reviewed the policy, reviewed discipline sheets, interviewed youth housed at the facility, and interviewed detention staff. Our findings confirmed that SBSYTF meets Title 15 minimum standards for this regulation. (f) major rule violations and the discipline process SMJJC Policy 4123 Behavior Management, shall be documented and require the following: Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, Section III, Pages 5-6 ☒ ☐ ☐ Youth are oriented and understand that major rule violations are violations that directly affect the safety and security of the facility and/or disrupt the normal operation of the facility and programming. (1) written notice of violation prior to a hearing; SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures, Section VIII, Page 9 (2) accommodations provided to youth with SMJJC Policy 4123 Behavior Management, disabilities, limited literacy, and English Policies and Procedures, Consequences, language learners; ☒ ☐ ☐ Due Process, Grievances and Ombudsperson Complaint Procedures, Section VIII, Page 10 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) hearing by a person who is not a party to the SMJJC Policy 4123 Behavior Management, incident; Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures, Section VIII, Page 10 (4) opportunity for the youth to be heard, present SMJJC Policy 4123 Behavior Management, evidence and testimony; Policies and Procedures, Consequences, Due Process, Grievances and Ombudsperson Complaint Procedures, Section VII, Pages 9- 10 ☒ ☐ ☐ The facility does well in documenting that youth are, in a timely manner, provided the opportunity to appeal a discipline being imposed. (5) provision for youth to be assisted by staff in the SMJJC Policy 4123 Behavior Management, hearing process; Policies and Procedures, Consequences, Due ☒ ☐ ☐ Process, Grievances and Ombudsperson Complaint Procedures, Section VII, Page 10 (6) provision for administrative review. SMJJC Policy 4123 Behavior Management, Policies and Procedures, Consequences, Due Process, Grievances and ☒ ☐ ☐ Ombudsperson Complaint Procedures page 1 by SPO (g) violations that result in a removal from camp or SMJJC Policy 4123 Behavior Management, commitment program, but not a return to court, will Policies and Procedures, Consequences, follow the due process provisions in subsection (e) ☒ ☐ ☐ Due Process, Grievances and above. Ombudsperson Complaint Procedures, VIII, Page 11 1410 MANAGEMENT OF COMMUNICABLE SMJJC Policy 4124 Health/Medical Services DISEASES. and Procedures Juvenile Detention Facilities COVID-19 The health administrator/responsible physician, in Management Plan/Policy cooperation with the facility administrator and the local health officer, shall develop written policies and This policy articulates all facets of this procedures to address the identification, treatment, section of the regulation including, but not control and follow-up management of communicable limited to the scope, prevention, limiting the diseases. The policies and procedures shall address, Spread (including the testing of youth), and but not be limited to: maintaining the well-being of youth. ☒ ☐ ☐ To aid in confirming compliance with Title 15 minimum standards for this regulation, we reviewed the annual Medical/Mental, Nutrition, and Environmental Health evaluations by qualified evaluators. BSCC staff concluded that SBSYTF meets Title 15 minimum standards for this regulation. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Intake health screening procedures; SMJJC Policy 4124 Health/Medical Services and Procedures Juvenile Detention Facilities COVID-19 Management Plan/Policy A complete health appraisal will be ☒ ☐ ☐ conducted by Health Services staff on all new intakes within 96 hours (excluding holidays) of their admission into detention. BSCC staff interviewed medical personnel to confirm compliance. (b) Identification of relevant symptoms; SMJJC Policy 4124 Health/Medical Services ☒ ☐ ☐ and Procedures (c) Referral for medical evaluation; SMJJC Policy 4124 Health/Medical Services and Procedures This policy includes referral for Medical ☒ ☐ ☐ Evaluation. BSCC staff interviewed medical personnel to confirm compliance. (d) Treatment responsibilities during detention; SMJJC Policy 4124 Health/Medical Services and Procedures Juvenile Detention Facilities COVID-19 Management Plan/Policy ☒ ☐ ☐ This operational protocol outlines the treatment responsibilities of medical staff, facility staff, and youth. (e) Coordination with public and private community- SMJJC Policy 4124 Health/Medical Services ☒ ☐ ☐ based resources for follow-up treatment; and Procedures (f) Applicable reporting requirements; and, SMJJC Policy 4134 Communicable Disease Notification This includes reporting any communicable ☒ ☐ ☐ disease to the Santa Barbara County Public Health Department according to federal, state, and local laws and regulations. (g) Strategies for handling disease outbreaks. SMJJC Policy 4124 Health/Medical Services and Procedures Policy 4134 Communicable Disease Notification ☒ ☐ ☐ BSCC staff interviewed medical personnel to determine that SBSYTF meets the minimum requirements for this regulation. The policies and procedures shall be updated as The agency is required to follow medical and necessary to reflect communicable disease priorities public health guidelines. ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES SMJJC Policy 4124 Health/Medical Services (EXCERPT) and Procedures SMJJC Policy 4125 Behavior Wellness The health administrator, in cooperation with the facility Procedures administrator, shall develop policy and procedures to SMJJC Orientation Booklet establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and The regulation requires that youth shall be behavioral/mental health care services. ☒ ☐ ☐ provided the opportunity to confidentially convey, either through written or verbal communications, a request for medical, dental, or behavioral/mental health services. During the orientation process, information regarding access to medical services is explained in detail to all youth. 1480 STANDARD FACILTY CLOTHING ISSUE SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily SMJJC Policy 4114 Clothing Bedding, laundered, in good repair, and free of holes and Laundry, and Personal Hygiene tears. ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (b) The standard issue of climatically suitable clothing ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (2) Outer garments; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (3) New non-disposable underwear which shall Policy 4.10.1 Clothing, Bedding, and Linen remain with the youth throughout their stay, ☒ ☐ ☐ Procedure I-B and; (4) Undergarments, that are freshly laundered and SMJJC Policy 4114 Clothing Bedding, free of stains, including tee shirts and bras. Laundry, and Personal Hygiene ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (c) Clothing is laundered at the temperature required To aid in confirming compliance with Title 15 by local ordinances for the commercial laundries minimum standards, BSCC staff reviewed the and dried completely in a mechanical dryer or other ☒ ☐ ☐ annual Medical/Mental, Nutrition, and laundry method approved by the local health officer. Environmental Health evaluations by qualified evaluators. 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Suitable clothing is issued to pregnant youth. SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene ☒ ☐ ☐ Policy 4.10.1 Clothing, Bedding, and Linen Procedure I-B, 3 1482 CLOTHING EXCHANGE SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene The facility administrator shall develop and implement written policies and site-specific procedures for the The facility assigns youth their own laundry cleaning and scheduled exchange of clothing. Unless bag to ensure they receive their own clothing work, climatic conditions, or illness necessitates more ☒ ☐ ☐ back after being laundered. The facility meets frequent exchange, outer garments, except for compliance with the Title 15 minimum footwear, shall be exchanged at least once each week. standards for this regulation. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S SMJJC Policy 4114 Clothing Bedding, PERSONAL CLOTHING Laundry, and Personal Hygiene There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (b) Toothpaste; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (c) Soap; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (d) Comb; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (e) Shaving implements; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (f) Deodorant; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (g) Lotion; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (h) Shampoo; and, SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (i) Post-shower conditioning hair products. SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall not be required to share any personal care SMJJC Policy 4114 Clothing Bedding, items listed in items (a) through (d). Liquid soap Laundry, and Personal Hygiene provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene There shall be written policies and site-specific procedures developed and implemented by the facility All elements of this regulation are in the administrator for showering/bathing and brushing of referenced policy. ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis BSCC staff interviewed youth and reviewed thereafter and given an opportunity to brush their teeth documentation to determine that the facility after each meal. meets compliance with the Title 15 minimum standards for this regulation. 1487 SHAVING SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of BSCC staff interviewed youth and reviewed identification in Court. All youth shall have equal ☒ ☐ ☐ documentation to determine that the facility opportunity to shave face and body hair. The facility meets compliance with the Title 15 minimum administrator may suspend this requirement in relation standards for this regulation. to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ BSCC staff interviewed youth and reviewed Equipment shall be cleaned and disinfected after each documentation to determine that the facility haircut or procedure, by a method approved by the meets compliance with the Title 15 minimum State Board of Barbering and Cosmetology. standards for this regulation. 1500 STANDARD BEDDING AND LINEN ISSUE SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ BSCC staff interviewed youth and reviewed area who is expected to remain overnight, shall include, documentation to determine that the facility but not be limited to: meets compliance with the Title 15 minimum standards for this regulation. (a) One mattress or mattress-pillow combination which SMJJC Policy 4114 Clothing Bedding, meets the requirements of Section 1502 of these ☒ ☐ ☐ Laundry, and Personal Hygiene regulations; (b) One pillow and a pillow case unless provided for in SMJJC Policy 4114 Clothing Bedding, (a) above; ☒ ☐ ☐ Laundry, and Personal Hygiene (c) One mattress cover and a sheet or two sheets; SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene (d) One towel; and, SMJJC Policy 4114 Clothing Bedding, ☒ ☐ ☐ Laundry, and Personal Hygiene 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) One blanket or more, up on request SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE SMJJC Policy 4114 Clothing Bedding, Laundry, and Personal Hygiene The facility administrator shall develop and implement site specific written policies and procedures for the BSCC staff interviewed youth and reviewed scheduled exchange of laundered bedding and linen documentation to determine that the facility issued to each youth housed. Washable items such as meets compliance with the Title 15 minimum ☒ ☐ ☐ sheets, mattress covers, pillow cases and towels shall standards for this regulation. be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered SMJJC Policy 4114 Clothing Bedding, once a month. ☒ ☐ ☐ Laundry, and Personal Hygiene 1510 FACILITY SANITATION, SAFETY AND SMJJC Program Inspections/Facility MAINTENANCE Maintenance The facility administrator shall develop and implement BSCC staff interviewed youth and reviewed written policies and site-specific procedures for the documentation to determine that the facility maintenance of an acceptable level of cleanliness, meets compliance with the Title 15 minimum repair and safety throughout the facility. The plan shall standards for this regulation. provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 67 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☒ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☒ ☐ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the ☒ ☐ ☐ facility in a manner that allows contact with minors. Violation 7575 Santa Barbara Secure Youth Treatment Facility PRO 23-24 - 68 - J453 JUV PRO-Eff. 01-01-2019 BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7575 FACILITY: Santa Barabara Secure Youth Treatment Facility (SBSYTF) TYPE: SYTF RC: 16 FIELD REPRESENTATIVE: Forrest Coleman DATE: September 19, 2023 ROOMS EACH ROOM COMMENTS Each Room Total Size (L x W x H) FIXTURES* Unit Room Applicable # or Designation Type Standards Rooms # RC RC Square/Cubic T U W F S Beds Feet UNIT I (Vacant) 86 sf Dayroom with 3T, 3W,1F and 3 showers. 1-2 Single Pre 12 12 12 9'6"x6'9"=94 sq. 1 1 1 Wet Rooms 98 ft. 21 Holding/ Pre 1 1 8'7"x6'2"=53 sq. Dry – grandfathered in under CYA Sleeping 98 ft. UNIT II (Vacant) 368.83 sf Dayrooms with 2T, 2W, 1F and 2 showers. 137 sf Medical Room. 840 sf Classroom rated for 20 minors. 330.5 sf Dining Area. 74 sf Interview Room. 13-20 Single Pre 8 1 8 9'5"x6'9"=63 sq. ft 1 1 1 Wet Rooms 98 22 Holding/ 1 1 8'1"x6'1"=49 sq. Dry – grandfathered in under CYA Sleeping ft. UNIT III (SYTF youth housed with detention youth) Single 4/98 10 1 1 10 11'3"x6'10"x9' 1 1 1 Five showers available on the unit. One Dayroom, 76.5 sq. feet 1,781 sf. Double 4/98 8 2 2 16 15'x7'x9' 1 1 1 100.5 sq. feet Double 4/98 2 2 2 4 11'4"x10'16"x9' 1 1 1 100.9 sq. feet Unit IV (SYTF youth housed with detention youth) Single 2001 10 1 1 10 8’ x 9’4” x 8’10” 1 1 1 5 showers, 1 toilet and sink on unit. 2886 sf of 70 sf dayroom space. Double 2001 10 2 2 20 8” x 13’6” x 8’10” 1 1 1 2 Classrooms on unit: 104 sf 1) 776 sf (20 minors) 2) 666 sf (18 minors) Unit V (Vacant) Single 2001 10 1 1 10 8’x9’4”x8’10”= 1 1 1 5 showers, 1 toilet and sink on unit. 2886 sf of 70 sf *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If “Total RC” appears in brackets ( ), it is not part of the facility’s rated capacity. 7575 Santa Barbara Secure Youth Treatment Facility - 1 - Juv LAS.dot;BOC 460(1/6/97) ROOMS EACH ROOM COMMENTS Each Room Total Size (L x W x H) FIXTURES* Unit Room Applicable # or Designation Type Standards Rooms # RC RC Square/Cubic T U W F S Beds Feet Double 2001 10 2 2 20 8”x13’6”x8’10”= 1 1 1 dayroom space. 104 sf 2 Classrooms on unit: 1) 776 sf (20 minors) 2) 666 sf (18 minors) Unit VI (JJC detention youth) Single 2001 10 1 1 10 8’x9’4”x8’10” 1 1 1 5 showers, 1 toilet and sink on unit. 2886 sf of =70 sf dayroom space. Double 2001 10 2 2 20 8”x13’6”x8’10”= 1 1 1 2 Classrooms on unit: 104 sf 1) 776 sf (20 minors) 2) 666 sf (18 minors) Intake I1 Holding 2001 1 - (2) (2) 7’4” x 12’9”=94sf 1 1 1 I2-I4 Holding 2001 3 - (3) (9) 6’ x 7’6”=45 sf Dry Rooms-Minors have access to toilet in search room. One shower located in intake. I5 & I6 Holding 2001 2 - (3) (6) 6’4” x 8’2”=52 sf Notes: R1-R4 are used for interviews, counseling and the MAYSI. They are not used for holding. Court Holding 910 CH 2001 1 - (2) (2) 7’2” x 8’7” x9’ 1 1 1 Holding Capacity for CH rooms are based on (middle) 62 sf bench measurements. Room 910 is accessible. CH-2 Room 909 is a non-rated “quiet room.” It is a dry 911 CH 2001 1 - (4) (4) 6’2” x 8’7”x 9’ 1 1 1 room with a bench with a window which looks into CH-3 59 sf the court room. 909 CH-3 Comments: *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If “Total RC” appears in brackets ( ), it is not part of the facility’s rated capacity. 7575 Santa Barbara Secure Youth Treatment Facility - 2 - Juv LAS.dot;BOC 460(1/6/97)