Santa Cruz Cty (2016-2018 inspection cycle)

( STATE OF CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS LINDA M. PENNER 2590 VENTURE OAKS WAY, SU!TE 200 . • SACRAMENTO GA 85033· ; 916,445,5073 • BSCC.CA.GOV OhEf/r KATHLEEN T. HOWARD GAVIN NEWSOM Exeal./tlve Director Governor February 14, 2019 Fernando Giraldo, Chief Probation Officer Santa Cruz County Probation Department 3650 Graham Hill Road Felton, CA 95018 Dear Chief Giraldo: PRE-INSPECTION BRIEFING NOTIFICATION The Board of State and Community Corrections (BSCC) is required to biennially inspect local juvenile detention facilities. Consequently, you and your staff are invited to participate in a pre­ inspection briefing which will be held on April 9, 2019, at 10:00 a.m., as discussed with Sara Ryan. It is important that the staff who will be the facilities' representatives during my on-site inspection attend. Subject matter to be discussed will include BSCC responsibilities and philosophy, new regulations, the inspection process, necessary documents for review and the inspection schedule. After this meeting, you and your representative(s) will know what issues will be examined during nny on-site inspection as well as to how to prepare for it. I am requesting ihe most recent version of the Policy and Procedure Manual(s) be sent to me electronically so I may review and let you know at the Pre-Inspection Briefing if there are any issues which might be remedied prior to the on-site inspection. It is our expectation that the impact on your staff during the on-site inspection will be minimized and the level of compliance with regulation enhanced by the technical assistance we are offering at the pre-inspection briefing.· If you have any questions regarding this process, please contact me at (916) 324-9153 or email at Elizabeth.gong@bscc.ca.gov. Sincerely, Elizabeth B. Gon Field Representa jve Facilities Standar s and Operations Division Cc: Sara Ryan, Superintendent :escc , STATE OF OALIFORNIA w C-Al IF C)F!N IA · ·· BOARD OF STATE AND COMMUNITY CORRECTIONS LINDA M. PENNER 21.i90VENTURE0Alt$WAY t SACRAMSNTOCA91.i833 • 016,44l(6073 t BSCO,OA.GOV Olm/I· KATHLEEN T. HOWARD EDMUND G. BROWN, JR. Exeauflvq D/mctor Govornor February 13, 2018 Fernando Giraldo, Chief Probation Officer Santa Cruz County Probation Department P. 0. Box 11719 Santa Cruz, CA 95408 SANTA CRUZ COUNTY JUVENILE HALL BSCC # 7606 2016-2018 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Giraldo: This letter is to advise you that the 2016/2018 biennialinspection of the Santa Cruz County Probation Department's Juvenile Hall has been completed, pursuant to Welfare and Institutions Code Section 209 and 885. A pre-inspection briefing was held on February 27, 2017, and the facility was inspected on November 27-28, 2017. Probation Superintendent Sara Ryan and Assistant Superintendent Hugo Calderon, as well as their staff and collaborative partners, made the inspection ideal as they were very prepared, having all requested documents and ancillary personnel ready upon arrival. We appreciate the substantial tir.ne and energy spent organizing and participating in .the inspection, especially given the volume of information we asked for. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of: this transmittal letter; the Title 15 Procedures checklist outlining Title 15 requirements for both facilities; a Physical Plant Evaluation checklist outlir.iing Title 24 requirements for the design of the facilities, and; a Living Area Space Evaluation (LASE) summarizing the physical plant configuration and • showing the rated capacity of each facility. Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statute also require local inspections from the following: county building _inspector or person designated by the Board of Supervisors; fire authority having jurisdiction; local health officer; county Superintendent of Schools; • Juvenile Court; and the Juvenile Justice Commission. Results of those inspections are considered a part of this report and the dates of the local inspections may be found in the accompanying Procedures Checklist. There are no compliance issues relating to your local inspections. Inspection Scope The inspection included a review of the Santa Cruz County Juvenile Facility's Policy and Procedure Manual. Our audit consisted of a review of only those policies and procedures related specifically to Letter/Santa Cruz 7606/2-13-18 the applicable regulations outli�ed i.n Title 15, Minimum Standarf 1or Juvenile Facilities1 ·and verification that the complete manual is compliant with Regulation 1324, Policy and Procedures Manual. After the review of the manual, we reviewed documentation to assure that practice and policies are consistent with Title 15. We followed that review with a physical plant tour and interviews with administration, youth, facility staff and collaborative partners. Inspection Results Operations A significant component of the inspection includes review and audit of incident reports, grievances, admission/classification reports, case plans and counseling notes, and disciplinary reports/findings. We assess these documents to ensure compliance with Title· 15 Regulations and to ensure procedures and process were consistent with your department manual. Although some documentation revealed minor issues as to missing dates or signatures, this does not reflect the overall way reports or forms are completed. This appeared to be a training issue and while on site, Mrs. Ryan had a resolution of administrative review to ensure completeness. This was not a compliance issue but desire to have 100% accuracy of all documentation. We also interview facility staff and collaborative partners, including probation, medical, mental health and educational staff, i,is part of our review. The intent is to evaluate the collaboration and communication between your team. All facets of your organization were genuine in their concern for youth and each felt there was always an open door for discuss of improving a youth's opportunity for success. The partnership amongst the group, including your staff, was friendly and positive. We observed unit and facility movement, exercise and dayroom activities, all of which revealed a busy, full and complete schedule, including structured and unstructured activities. Staff were engaged with the youth when in the unit and professional in handling incidents. Your counseling and case planning documentation revealed thoughtful and attainable goals and objectives for the youth. They were frequent and included family dialogue if appropriate. Operationally, you exceed many standards, with the two following examples we feel show a dedication to your youth in custody. Regarding your safety checks, it is significant that you use both a written log and the Guard 1 electronic system. This focuses staff on· being very aware of the youth in their care and ensures a backup if the electronic system goes down. Additionally, it is noted that you participate in a Tri-County Agreement with Monterey and San Benito for your Commercially Sexually Exploited Children (CSEC) population, reviewing intakes for a youth's victimization or potential victimization, a huge issue in California, especially with our population. By identifying these youth, you are able to receive funds for providing a consistent approach to services and transitioning this population to the best environment. Education The Santa Cruz County Office of Education operates the Hartman School in your Juvenile Hall. Staffing includes one special education certified general education teacher, one senior teacher's aide and a second bilingual aide. Class duration exceeds minimum requirements at an average of 260 minutes 1 BSCC does not review all of your policies and procedures. We do not "approve" your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. Letter/Santa Cruz 7606/2-13-18 i per day and includes a structure,, ,Jhysical education class curriculun( ,.::ducation staff routinely stay .. beyond the end of the school day to assist youth with tutoring for credit recovery, college preparedness and development, as well as contracting with the Bookmobile to teach youth how to use the Library system. The facility school completed the Western Association of Schools and Colleges review for the 23rd year and again received accreditation for 2016-2017. Youth can receive and have access to credit recovery, have program opportunities in school such as 'Shakespeare to Go' and 'Music to May,' where educational staff bring in community representatives to provide social learning opportunities. Programming The facility houses pre-and post- adjudicated youth resulting in short and long-term incarceration, providing appropriate levels of programming to meet the needs during their stay. The facility offers vast services through collaborative partnerships, outside volunteers and probation staff. All youth participate in social awareness programs with a focus on making positive changes to address the behaviors leading. to their incarceration. Structured progr9ms include: Aggression Replacement Therapy; Barrios Unidos, a program which offers peer to peer pro-social skills with culturally relevant rituals and discussions; Positive Parenting; Joven Noble, a comprehensive youth leadership development program that supports and guides youth in their life outside the facility; Career Panels with community members; Friday Night Live and Seven Challenges, two distinct substance abuse programs; Community Restoration Project which provides youth with employment services, work skills development and . . community engagement; online college courses, library services; Unchained, an eight week dog program; various work and job training programs offered by the SCOE and Cabrillo College; The Beat Within, a writing program which offers youth to express themselves; and a variety of other recreational activities. In October of 2017, your State Assemblyman toured the facility and noted your involvement in the Juvenile Detention Alternatives Initiative through the Annie B. Casey Foundation model. This is significant in that you have consistently worked with your local law enforcement and community partners to keep youth in custody for as short a time as possible, connecting them to local services as they leave. Through the JDAI, you have chosen to promote positive school, work and unit behavior with your numerous programming alternatives. You match services and programs to the youths identified needs from their case plans and develop a road map for success. Staff are engaged and responsive to this process. The youth we spoke to had clear knowledge of what they should accomplish to be successful upon release. They knew facility managers by name and were trustful that staff had their best interests in mind. Title 15, CCR Minimum Standards During our· visit, it is our responsibility to provide technical assistance and made best-practice recommendations to your management team that' may assist or enhance operations for future compliance inspections. Your staff remain experts in that they want to be the best at what they do, for the benefits of your youth population. Several procedure and policy matters were discussed and edited prior to the completion of this letter and those efforts are appreciated, however, these were few and none related to compliance. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we find the Santa Cruz County Juvenile Hall is compliant with all Title 15 Regulations and there is no corrective action required. Letter/Santa Cruz 7606/2-13-18 Title 24, CCR Physical Plant ( There were no changes made to the physical plant and your rated capacity remains at 42. On the day of the inspection, the population was 15. It is noted that Santa Cruz County Probation has two active SB 81 construction projects pending, a Multi-Use Recreation and Programs Building (Round 1) and a Juvenile Hall renovation for a Seed to Table emphasis on culinary and programming components (Round 2). Although the funding was authorized at different times, each is beginning construction this year with the hope to be operational in 2019. I look forward to working with you on both projects in the months to come. Training The most recent Standards and Training for Corrections audit reports that the Santa Cruz County Probation Department is in substantial compliance with mitigating circumstances· with all relevant regulations and mandates . . Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. We are very impressed with the overall function and operation of Santa Cruz County Juvenile Hall. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. You have every reason to be proud of your managers and their staff. They are doing an outstanding job in caring for the youth in their custody. This concludes our 2016-18 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Santa Cruz County* Chair, Juvenile Justice Commission, Santa Cruz County* Chair, Board of Supervisors, Santa Cruz County* County Administrator, Santa Cruz County* Sara Ryan, Superintendent Hugo Calderon, Assistant Superintendent *Copies of full inspection are available upon request. Letter/Santa Cruz 7606/2-13-18 ( JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST' BSCC Code• 7606 FACILITY NAME: Santa Cruz County Juvenile Hall FACILITY TYPE: JH . PERSON(S) 'INTERVIEWED: Sara Ryan, Division Director/Superintendent; Hugo Calderon, Assistant Division Director; Isaac Chipres, Institutional Supervisor; Christine Bennett, Administrative Aide; Kirsten Pohlman, Teacher Hartman School, Santa Cruz Office of Education; Kim Chavez, Registered Nurse, Santa Cruz County Health Services Agency (HSA); Steve Capasso, Supervisor-Santa Cruz Behavioral Health HAS; Francisco Leon, SCJH Maintenance; Paulina Urbina, GS; Francisco, Yo_uth age 17; Jeanette, Youth age 16; Skyler, Youth age 17; Kelizha, Youth age 18; FIELD REPRESENTATIVE: Elizabeth Gong DATE: Noveinber27-28, 2017 TITLE 15 SECTION JH RF NIA PIP REFERENCE -COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Februa1y 16, 2017 OF BUILDING AND GROUNDS X (A) County Building Inspection by agency designated by the Board of Sunervisors to an;.,rove buildinQ safetv; (B) Fire authority having jurisdiction, including a fire March29,2017 clearance as required by Health and Safety Code Section X 13146.I (a) and/b)· (C) Local health officer, inspection in accordance with Environmental Health: March 3, 2017 Health and Safety Code Section IO I0 45; X Medical/Mental Health: May 12, 2017 Nutritional Health: June2 0,2 017 (D) County superintendent of schools on the adequacy of May 3, 2017 X educational services and faciliiies as reauired in Section 1370; (E) Juvenile court as required by Section2 09 of the Welfare September 19, 2017 X and Institutions Code (F) Juvenile Justice Commission as required by Section 229 July 14, 2017 of the Welfare and Institutions Code or Probation X Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed in a letter from Chief Giraldo dated JanuaJY 30,2 017. The Facility Administrator (CPO) has submitted a letter X ce1tifying that each employee has been appointed and are nualified nursuant to the renuirements of this reoulation. The facility adheres to the minimum standa1·ds for the Chapter 6 includes all elements of individual staff selection and training requirements in PC 6035 (STC training requirements and responsibilities. compliant) as well as ensures a medical, psychological and X records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate nualifications and clearance. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire iext of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Mini�um Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. Juveni]elnspection.\PROEBG\16-18 - l - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH RF N/A P/P REFERENCE -COMMENTS 1321 STAFFING Chapter 3, Section 4-Chain of Command Chapter 3, Section5 -Org Chart a) There are an adequate number of personnel to carry out .Reviewed schedule and staff rosters to identify the facility program, to provide for safety and security of X positions. There is sufficient personnel to comply minors and staff and meet established standards and with this regulation, including the agency's regulations. ability to accomplish all required tasks in a safe and timelv manner. b) There is sufficient staff to ensure that no required service Reviewed Schedule and Staff Rosters X is denied. c) There is a sufficient number of supervisory level staff to Chapter 4, Section 2-IS Duties ensure adequate supervision of all staff members. Reviewed schedule and staffing patterns for this X level of staff and responsibilities. There is a designated Institutional Supervisor on each shift. d) There is a clearly identified person on duty who is Chapter 4, Section 1 Job Specifications responsible for all the operations and activities and has The person in charge is identified by position or X completed the Juvenile Corrections Officer Core Course marked on the daily schedule, either an Institution and PC 832 trainine. Suoervisor or Grouo Suoervisor. e) There is as least one staff member present on each living This is accomplished based on the size and X unit whenever there are minor(s) in the unit. nroximitv of the two units. f) The facility has sufficient food services personnel Chapter 3, Section 4 ; 0 Chain of Command relative to the number and security of units including Kitchen Staff X staff to plan menus, provide kitchen supervision, direct food nrenaration, train staff and maintain records. g) The facility has administrative, clerical, recreational, Chapter 4 Job Specifi�ations-Job Duties medical dental, mental health building maintenance and Reviewed Inspection Document requested filled other support staff for the efficient management of the X and budgeted positions. All are clearly identified facility, and to ensure that youth supervision staff are not and not part of facility youth supervision duties. diverted from suuervisine vouth. h) There is sufficient youth supervision staff to provide The identified staffing levels are adequate to continuous wide-awake supervision of youth, subject to provide supervision. There are 5-6 youth X temporary variations in staff assignments, to meet special supervision staff during waking hours. nro0ram needs. . Juvenile Halls (minimum youth-staff ratio): Average population has varied from9 -27 youth during this inspection period. Population at the a) During hours that youth are awake, one wide-awake time of the inspection was 15 youth. youth supervision staff member is on duty for each 10 Staffing for non-sleeping hours is5 -7 custody X youth in detention. staff. Staffing for sleeping hours is 3 custody staff. Vacancies are addressed by the department having extra help staff available for coverage. Staffine meets the minimum ratios. b) During hours that youth are confined to their room for There are.2 staff and a supervisor during sleeping the purpose of sleeping, one wide-awake youth hours. X supervision staff member is on duty for each 30 youth in detention. - c) At least two wide-awake youth supervision staff At least 5, sometimes 7, wide-awake staff members are on duty at all times, regardless of the members are on duty during daytime hours; and number of youth in detention, unless an arrangement has X 3 on graveyard shifts, including a supervisor: been made for immediate backup suppo,t services for emergencies. d) At least one youth supervision staff member is on duty Both male and female youth supervision staff who is the same gender as youth who are housed in the X members are assigned to each shift. facilitv. e) Personnel with primary responsibility for othtr duties There are no staff assigned to youth supervision such as administration, supervision of personnel, duties outside of the sworn Group Supervisor academic or trade instruction, clerical, kitchen or X classification. maintenance shall not be classified as youth supervision staff nositions. Juvenile lnspection.\PRO EBG\16-18 -2 - J453 JUV PRO-Eff. 03-01-15 ( TITLE 15 SECTION JI-I IW NIA PIP REFERENCE -COMMENTS Sl!ecial Puruose Juvenile Halls (minimum youth-staff This facility is not a Special Purpose Juvenile ratio): Hall; therefore, ihe balance of this regulation is a) During hours that youth are awake, one wide-awake deleted. X youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth-staff ratio): This facility is not a Camp; therefore, the balance of this regulation is deleted. a) During the hours when youth are awake, there is a X minimum of one wide-awake youth supervision staff membef on duty for each 15 youth in the camp nonulation. 1322 YOUTH SUPERVISION STAFF The elements of this regulation are covered in ORIENTATION AND TRAINING the CPO Letter dated January 30, 2017. CPO certification lei/er has been received and addresses the X elements of Section 1320). a) Prior to assuming any responsibilities each staff member Chapter (i, Section 2 and 4 X is nronerlv oriented to his/her duties. Chanter 7, Section 4, C and D b) Prior to assuming responsibility for the supervision of Chapter 6,S ection 3 and 4 youth, each youth supervision staff member receives a X minimum of 40 hours of facilitv-snecific orientation. c) Prior to assuming primary responsibility for supervision Chapter 6, Section 3 and 4 of youth, each youth supervision staff member The Chiefs letter outlines the specific training as X successfully completes the requirements of the Juvenile it relates to primary youth supervision by staff. Corrections Officer Core Course nursuant to PC 6035. d) Prior to exercising the powers of a peace officer, staff Chapter 6, Section 2 X shall comnlete PC 830 trainin,. 1323 FIRE AND LIFE SAFETY Chapter 6,S ection 2 A II permanent staff are trained in Fire and Life Whenever there is youth in the facility, there is at least one Safety as pmt of their Core Training. wide-awake person on_ duty at all times who meets the Additionally, as pmt of the facility specific training standards established by the Board of State and X training outlined in Chapter 6,S ections 3 and 4, Community Corrections for general fire and life safety and staff are provided training to the elements of this who is also trained in procedures that relate specifically to the regulation. facility. 1324 POLICY AND PROCEDURES MANUAL Chapter 1, Section 1 (A) There is a policy and procedures manual that, at a X minimum, addresses all regulations that are applicable to the . facilitv. (B) . The manual is available to and reviewed by all The facility maintains both printed and electronic employees X copies of the agency's Policy and Procedure Manual. (C) The manual is administratively reviewed at a minimum Last reviewed 2017. X everv two vears, and uodated as necessarv. (D) The records relating to the standards and requirements All required documentation is reported to the set forth in these regulations are accessible to the Board of X BSCC via the JDPS. State and Communitv Corrections. The manual includes: Chapter 3, Section5 Org Chart Table of organization, including channels of communications X and descrintion of iob classifications; Juvenile lnspection.\PRO EBG\16-18 -3 - J453 JUV PRO-Eff. 03-01-15 ( TITLE 15 SECTION JH RF NIA P/P REFERENCE -COMMENTS a) Responsibility of the probation department, purpose of Chapter I, Section 3 Philosophy and Purpose programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or X Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility nro2rams; bl Resnonsibilities of all emolovees; X Chanter 4, Job Snecifications cl Initial orientation and trainilw nrrn'!ram for employees; X Chanter 6, Orientation and Trainino d) lnitial orientation, including safety and security issues, Chapter 6, Section 2 for support staff, contract employees, school and medical X staff. nro2:ram oroviders and volunteers; e) The maintenance of record keeping, statistics and Chapter 8, Documentation communication systems to ensure: efficient operation of The facility has logs which provide the facility; care of minors; maintenance of minors' documentation and communication of the day to X records; providing information to the court and those day operations. authorized by the court or by law, release of information regarding vouth; t) Ethical resnonsibilities; X Chanter 3, Section 2 Standards of Conduct g) A non-discrimination provision that provides that all Chapter 1, Section 8 youth within the facility shall have fair and equal access Discrimination and Harassment Policy to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race ethnic group identification, ancesby, X l national origin, color, religion, gender, sexual orientation, gender: identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any chemical This facility does not use chemical agents. X . aoents used in the facilitv, i) Establish procedures for collection of Medi-Cal eligibility The County medical staff collect and report all info1mation and enrollm. ent of eligible youth. X information to Health Services Agency (HAS) for vouth in JI-I. 1325 FIRE SAFETY PLAN Chapter5 , Section 12 The fire safety plan includes: X a) A fire prevention plan as part of the manual policy and nrocedure; b) Monthly fire and life safety inspections by facility staff Reviewed monthly fire and life safety with a two-year retention of the inspection record; X documentation, which is done bi-weekly, exceedi1w rePulation. c) Fire prevention inspections as required by I-ISC 13146, I Chapter 5 (a) and (b). X The last Fire Inspection was completed on March 29, 2017, dl An evacuation plan; X Chanter 5, Section 6 e) Documented fire drills are conducted at least quarterly; The facility completes quaiterly fire drills. X Reviewed documentation revealing they occur at random times and differine shifts. f) A written plan for the emergency housing of minors in Chapter 5 Fire Safety Plan, Appendix C X the case of fire; and, g) Fire suppression pre-plan in cooperation with the local Chapter 5 Fire Safety Plan, Purpose p4 fire department. X Juvenile lnspection.\PRO EDG\16-18 -4 - J453 JUV PR0-Eff. 03-01-15 ( TITLE 15 SECTION JH RF NIA P/P REFERENCE -COMMENTS 1326 SECURITY REVIEW Chapter 9, Section 3 The Annual Security Review Memo, completed The facility adminisa·ator annually reviews, evaluates, and by Division Director Sara Ryan, was completed documents security reviews. The review and evaluation X on January 5,2 017. address the internal and external security, including, but not limited to: key control, security equipment and related trainino. 1327 EMERGENCY PROCEDURES Chapter 5 An Annual Security/Emergency Preparedness Emergency policies and procedures include but are not Memo, completed by Division Director Sara limited to: escape, disturbances, and taking of hostages; Ryan, was completed on November 6,2 017. civil disturbances; fire and natural disasters; periodic testing X of emergency equipment; storage, issue and use of chemical agents, related security devices, and weapons and ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all youth sunervision staff. 1328 SAFETY CHECKS Chapter 8, Section 7 and 8 Section 7 is the Shift summary which identifies Direct visual observation of each youth at • least every 15 special checks or behaviors. Section 8 is the minutes when youth are asleep or in their rooms, confined in actual document, indicating the need for a safety holding cells or confined to their bed in a dormitory. All X check at minimum intervals of 15 minutes. The safety checks shall be documented with the actual time the facility uses the Guard 1/Pipe system mid records check is completed. handwritten documentation of the checks. Reviewed documented safety checks and the facilitv is comnliant with this reoulation. 1329 SUICIDE PREVENTION PROGRAM Chapter 22, Section 4-E, 1-4 a) The facility has a comprehensive written suicide X prevention program developed by the health administrator, mental health director and facility administrator that includes, but is not limited to: b) Suicide prevention training, which may include training Chapter 22, Section 4-E, 1 provided in accordance with Section 1322, Orientation All staff complete four hours of annual training. X and Training and Standards and Training for Corrections Reoulations nursuant to Penal Code 6035. c) Intake screening for suicide risk immediately upon Chapter 10, Section 1-B, 18 confinement and prior to housing assignment. Chapter 22, Section 4-E, 2 X The MA YSI-2 is utilized at intake to assist staff with determining supervision needs of the youth and classification status. d) Provisions facilitating communication among arresting Chapter 10, Section 1-B, 18 officers, facility staff, family members, medical and X Chapter 22, Section 4-E, 3 mental health nersonnel in relation to suicide risk. e) Guidance on housing of youth at risk of suicide. Chapter 10, Section 1-B, 18 X Chanter 22, Section 4-E, 4 fl Adeeuate sunervision denendin2 on level of suicide risk. X Chanter2 0, Section 10-D, 1-3 g) Suicide and suicide attempt intervention policies and Chapter 12, Section 1-C X nrocedures. h) Provisions for renortino suicides and suicide attemnts. X Chanter 5, Section 1-A, 12 and 13 i) Critical incident debriefino. X Chanter 5, Section 1-F 1340 REPORTING OF LEGAL ACTIONS There have been no legal actions during this inspection cycle. The facility submits a letter of notification to the Board of State and Community Corrections on each legal action X pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. Juvenile Inspection.\rRO EBG\16-18 -5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JI-I RF NIA PIP REFERENCE -COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR INJURY Chapter 5, Section 1-A and 10 • OF A MINOR WHILE DETAINED Chapter 8, Section 10 a) The administrator of the facility provides the Board of X State and Community Corrections a copy of tl1e death in custody repmt that is submitted to the Attorney General under Government Code Section 12525 within 10 davs. b) Written policy and procedures assu\"e a medical and Chapter 5, Section 1-A, 12 and 13 operational review of each in-custody death. The review I team includes. the facility administrator and/or the facility X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevallt to the incident c) There are written policies and procedures for handling . Chapter 5, Section 1-A, 10 and 11 deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, guardian X or person standing in loco parentis, in the event of a serious illness, iniurv or death. 1342 POPULATION ACCOUNTING. The agency is compliant with reporting average daily population to BSCC via the Juvenile Population and profile survey reports are submitted to the Detention Profile Survey. X Board of State and Community Corrections within 10 working days after the end of each reporting period, in a format nrovided bv the Board. 1343 JUVENILE FACILITY CAPACITY a) The number of youtl1 detained in a living unit has exceeded its maximum capacity for more than 15 calendar davs in a month since the orevious insoection. b) If required, the facility has submitted CARs/CCARs to X BSCC since the last insnection rN/ A if no to the above). c) The facility is under an approved suitability plan (N/A ·if X no to the above\ 1350 ADMITTANCE PROCEDURES Chapter 10, Admitting Procedures X Written policies and procedures for admittance of youth include the renuirements of Sections 1324 and 1430. In juvenile halls, youth are allowed access to a telephone, in Chapter 10, Section2 accordance with the provisions of Welfare and Institutions Code Section 627. (two completed telephone calls X [parent/guardian and attorney] within an hour, at the public exnensel. The juvenile hall has established written criteria for Chapter 10, Section 1-B X detention. The juvenile camp has included policies and procedures that advise the youth of the estimated length of stay and has X developed program guidelines that include written screening criteria for inclusion and exclusion from the nroPram. Juvenile halls shall develop policies and procedures that Youth committed to JH by the Court for a advise any committed youth of the estimated length of his/her X specified period are advised during the stav. Orientation neriod of their estimated release date. 1351 RELEASE PROCEDURES Chapter 11, Section 1-E Written policies and procedures for release of youth 111 X custody provide for: a' Verification of identitv/release naners; b) Return of nersonal clothin� and valuables; X Chanter 11, Section 1-F cl Notification to the minor's narents or euardian; X Chanter 11, Section 1-C "6" Juvenile lnspeclion.\PRO EBG\16-18 J453 JUV PRO-Eff. 03-01-15 ( TITLE 15 SECTION JI-I RF NIA P/P REFERENCE -COMMENTS d) Notification to the faci]ity health care provider in Chapter 11, Section 1-B, 4 accordance with Sections 1408 and 1437 of these X regulations, for cbordination with outside agencies; and, e) Notification of school staff. X Chanter 11, Section 1-B, 11 t) Notification of facility mental health personnel. Chapter 11, Section 1-B, 11 X g) There are written policy and procedures for furlough of Chapter 11, Section 1-C minors from custody. The facility has Multi-Disciplinary Team X meetings with Medical, MH, school and facility staff every Wednesday to discuss the behavior and any upcoming events for each youth. 1352 CLASSIFICATION Chapter 12, Section 1 Written policies and procedures on classification of youth for X the purpose of determining housing placement in the facility nrovide for: a) The safety of the youth, facility staff, and the public by Chapter 12, Section 1-A-F placing youth in the appropriate, least restrictive housing X and program settings and housing assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical design Chapter 12, Section 1-E X of the facilitv; c) Classification of a youth upon admittance to the facility; Chapter 12, Section 1 The manual clearly articulates classification X options based on specific variables identified by staff during their time in custody. Each relies on the nrotections for vouth and the facilitv. d) Periodic classification reviews. Chapter 12, Section 1-A, 2 X e) Provide that facility staff shall not separate youth from The facility has posted a Non-Discrimination the general population or assign youth to a single Policy in the living units to ensure all youth are occupancy room based solely on the youth's actual or aware of this regulation as it relates to housing perceived race, ethnic group identification, ancestry, and classification. national origin, color, religion, gender, sexual orientation, X gender identity, gender expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 re1mlations reeardinrr seoaration). 1353 ORIENTATION Chapter 13, Section I Detainee Rights All sections below are posted in the living units Written policies and procedures require an orientation for and verbally provided to youth at Intake. youth prior to placement in a living area. Both written and Additionally, youth are given an Orientation X verbal information are provided. Provisions are made to Manual which provides detailed information on provide accessible orientation information to all detained each element of this regulation. youth including those with disabilities, limited English oroficiencv, or limited literacv. The orientation includes: a) Facility rules and disciplinary procedures; X Chapter 13, Section 1-B, 1-n and C-1 b) Grievance orocedures; X Chapter 13, Section 1-B, 1-n and C-1 c) Access to legal services; Chapter 13, Section 1-B, 1-dandg; Chapter 13, X Section 3 d) Access to health care services; X Chapter 13, Section 1-B, 1-1 e) Access to counseling services; X Chanter 13, Section 1-B, 1-1 Access to religious services; X Chanter 13, Section 1-B, 1-i t) a) Access to educational services; X Chanter 13, Section 1-B, 2-c h) Information on the court process; Chapter 13, Section 1-B, 3-b X Chanter 20, Section 1-A, 3-b i) Housing assignments; X Chapter 13, Section 1-B, 1-a Juvenile lnspection.\PRO EB0\16-18 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH RF NIA P/P REFERENCE -COMMENTS j) Availability of personal care items and opportunity for Chapter 13, Section 1-B, 1-c and e X nersonal h"aiene; 0 Corresnondence, visiting and telenhone use; X Chanter 13, Section 2 1) Availability of reading materials, programs, and Chapter 13, Section 1-B, 2-e X activities; m) Use ofresh·aints-and chemical agents; Chapter 13, Section 1-D X The facilitv does not use chemical agents. ,J Use of force; X Chanter 13, Section 1-D o) Emergency and evacuation procedures. Youth participate in Fire and Evacuation Drills X auarterlv. Non-discrimination oolicv. X Chanter 13, Section 1-A, 2 1354 SEPARATION Chapter 12, Section 1 Classification System-All youth are housed in a) There are written policies and procedures for the single rooms. Separation octurs through separation of youth for reasons that include, but are not programming and room restrictions. The facility limited to, medical and mental health conditions, X has a Room Confinement Policy; however, it is assaultive behavior, disciplinary consequences and not part of Tl 5 regulations. Technical Assistance protective custody. was provided with regard to some changes in the policy as it relates to defining major rule violations, separation and discipline. b) Youth who are separated are not denied normal Chapter 12, Section 1-H privileges available at the facility, except to accomplish X the obiectives of the seoreoation. c) When the objective of the separation is discipline, Title Chapter 12, Section 1-H X 15, Section 1390 shall apply. d) A daily review of separated youth to determine whetl1er Chapter 12, Section 1-A,2 X separation remains necessary. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Chapter 20, Section 16 Institutional Assessment and Plan Written policies and procedures require that assessments and Policy mandates !AP on any youth detained 15 plans be developed within 40 days after admission, for youth days or more. Reviewed a substantial number of X who are held for a period of30 days or more. The assessment initial case plans, progress towards the plan and and plan shall be documented. transition out of custody plans. Documentation was relevant and productive, and, above the minimum standard for this regulation. The assessment is a statement of the minor's problems, which Chapter 20, Section 16-A. includes: Identification of substance abuse history, education, X vocational, counselimr, and familv reunification needs. The institutional plan for adjudicated and pre-adjudicated Chapter20, Section 16-A. minors includes written documentation that provides for: X a) Objectives and time frames for the resolution of nroblems identified in the assessment; and, b) A plan for meeting the objectives that includes a Reviewed a comprehensive sampling of!AP's description of program resources needed and individuals X which revealed progress notes every 30 days or resoonsible for assuring that the olan is imolemented. sooner. Subsequent to adjudication, the institution plan documents: Chapter2 0, Section 16-A. a) Periodic evaluation of progress towards meeting the X objectives, including periodic review and discussion of the nlan with the vouth; b) A transition or aftercare plan, subject to existing Chapter2 0, Section 16-A. resour.ces, that is completed prior to the minor being Multi-Disciplinary Team meetings occur in X released; and, weekly meetings with Mental Health, Medical, Education and Probation staff. c) Contact with the Regional Center for the Chapter I0 , Section2 -A, 9 Developmentally Disabled, pursuant to Section 1413. Notification to the Regional Center is made at X admission with specific instruction on who to call. -8 - Juvenile lnspcction,\PRO EBG\16-18 J453 JUV PRO-Eff. P3-0l-15 ( TITLE 15 SECTION JH RF NIA P/P REFERENCE -COMMENTS 1356 COUNSELING AND CASEWORK SERVICES Chapter2 2, Section 4-B, 2-l and C, 2 Facility staff exhibit a very good introduction to Written policies and procedures ensure appropriate the responsibilities of youth as well as frequent counseling and casework services for all youth. Policies and X conversations about programming and procedures include: outside/future goals. All of their techniques assist a) Assisting ,with personal problems or needs that may youth in adjusting to the facility. arise: b) Assisting the youth requesting contact with parents, Chapter2 2, Section 4-C, 2 attorney, clergyman, probation officer, or other public X There are forms in the unit for youth to complete official; and, for anv reouest. c) Providing services as appropriate to the population Medical staff, Mental Health staff and volunteers housed in the facility, and may include: substance abuse, provide a wide array of counseling and Social X family crisis and reunification, counseling, public health Awareness Programs. and mental health services. 1357 USE OF FORCE Chapter l9 , Section 1 The facility does not use chemical agents. X There are written policies and procedures for the use of force, which mav include chemical agents. Policy indicates that force is not applied as punishment, Chapter 19, Section 2-C, l X discinline, or treatment. There are policy statements that: Chapter 19, Section l-A, B a) Define the term "force" and address the escalation and appropriate level of force, emphasizing the need to avoid X the use of force whenever possible and using only that force necess�rv to ensure the safetv of minors and others; b) Describe the requirements for staff to report the use of Chapter l9 , Section2 -C, 1-a, l-b and force and to take action to stop the inappropriate use of Chapter 19, Section 2-D, 8 X force; Chapter 19, Section 1-B, 3 c) Define the role, notification, and follow up procedures of Chapter 19, Section l-C, l-e medical and mental health staff concerning the use of X force; and d) Define the training that shall be provided and required Chapter 19, Section2-C, 1-a, 1 for the use of force. Such training shall include, but not The facility only had2 3i ncidents,offorce used, be limited to, known medical conditions that would all of which met the documentation and approvals contraindicate certain types of force; acceptable necessmy for this regulation. chemical agents; methods of application; signs or X symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if suc,1 agents are utilized. Policies and procedures address: Chapter 19, Section2 a) The types, levels, and application of force; Each element of this regulation is addressed. documentation of the use of force; a grievance X procedure; a system for investigation of the use of force and administrative review; and discipline, for the imorooer use of force; b) The specific use of physical, chemical agent, lethal, and Chapter 19, Section l-A non-lethal force that may, or may not, be used in the X facilihl; c) The limitations regarding the use of force on pregnant Chapter 19, Section l-B, 3 youth in accordance with Penal Code Section 6030(!) X and Welfare and Institutions Code Section 222; and, d) A standardized format, time period, and procedure for Chapter 19, Section 2-D,9 reporting the use of force, including the repm1ing X reouirements of management and line staff. Juvenile lnspection,\PRO EllG\16-1 S -9 - J453 JUV PRO-Eff. 03-01-15 ( TITLE 15 SECTION JH RF N/A PIP REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS Chapter 19, Section 2-C and D Note: Tlte provisions of this mgulation ,lo not apply to the The facility has had no Use of Restraints use of handcuffs, shackles or other restraint ,tevices when incidents as defined by regulation this cycle used to restrain youth for movement 01· transportation. X Written policies and procedures govern the use of restraint devices. The nolicies address: a) known medical conditions that would contraindicate Chapter 19, Section2 -G,9 X certain restraint devices and/or techni<1ues; b) accentable restraint devices; X Chanter 19, Section 2-c, 1 c) signs or symptoms which should result in immediate Chapter 19, Section2 -c, 1 X medical/mental health referral; Chanter 19, Section 3-1 d) availability of cardiopulmonary resuscitation equipment; Chapter 19, Section 1-F, 1-g X The facilitv has AED devices on site. e\ nrotective housino of restrained vouth; X Chanter 19, Section2 -D, 4 I) nrovision for hvdration and sanitation needs; X Chaoter 19, Section2 -D, 8 � exercisin° of extremities. X Chanter 19, Section 2-D, 8 Physical restraints are utilized only when it appears less Chapter 19, Section 2-C, 1 restrictive alternatives would be ineffective in controlling the X disordered behavior. Restraints are us'ed only for those youth who present an Chapter 19, Section 2-Ca nd D immediate danger to themselves or others, who exhibit behavior that results in the destruction of property, or reveals X the intent to cause self-inflicted physical harm. The circumstances IeadirnI to the use of restraints are documented. Youth are placed in restraints only with the approval of the Chapter 19, Section 2-D, 2 facility manager or designee. The facility manager may X deleoate authoritv to nlace a minor in restraints to a nhvsician. Reasons for continued retention in restTaints are reviewed and Chapter 19, Section2 -D, 10 X documented a minimum of eve-· hour. A medical opinion on the safety of placement and retention is Chapter 19, Section2 -D, 11 secured as soon as possible, but no later than two hours from the time of placement. The youth is medically cleared for X continued retention at least every three hours after the initial medical ooinion. A mental health consultation to assess the need for mental Chapter 19, Section 2-D, 12 health treatment is secured as soon as possible, but in no case X Ion Per than four hours from the time of nlacement. Continuous direct visual supervision is conducted and Chapter 19; Section 2-D, 3 documented to ensure that tl1e restraints are properly X emnloved and to ensure the well-beinP of the vouth. Observations of the youth's behavior and any staff Chapter 19, Section 2-D, 4 interventions are docwnented at least eve1y 15 minutes, with X actual time recorded. All youth in restraint devices are housed alone or in a Chapter 19, Section2 -D, 4 specified housing area for restrained minors, with provisions X to nrotect the minor from abuse. Restraints are not used as punishment, discipline, or -as a Chapter 19, Section2 -C, 1 substitute for treatment. The affixing of hands and feet X Chapter 19, Section2 -D, 1 (Hog tying) tOQether behind the back (hoo-tvin°• is nrohibited. The use of restraints on pregnant minors is limited in Chapter 19, Section 1-B, 3 accordance with Penal Code Section 6030(1) and Welfare and X Institutions Code Section2 22. 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room; therefore, the balance of this regulation is X Written policies and procedures govern the use of safety deleted. rooms, as described in Title2 4, Part2 , Section 460A.1.13. Juvenile lnspcction,\pRO EDG\16-18 J453 .JUV PRO-Eff. 03-01-15 TITLE; 15 SECTION JH RF NIA PIP REFERENCE -COMMENTS 1360 SEARCHES Chapter9 , Section 2 The fadlity conducts random room and facility X Written policies and procedures govern the search of youth, searches to assure the safety of youth and staff the facilitv, and visitors. with regard to c.ontraband. Searches are conducted to insure the safety and security of the Chapter9 , Section 2-B facility and to provide for the safety and security of the X public, visitors, youth, and staff. Searches are not conducted for harass1nent or as a form of Chapter 9, Section 2-B discipline or punishment. Searches are conducted in a manner X that preserves privacy and dignity of the person being searched. Written procedures address each of the following: Chapter9 , Section2 -B, I X a) Intake searches b) Searching youth who are returning from activities outside Chapter9 , Section 2-C, 5 X of the livinfl unit, court, another facilitv, or visitinll; c) Facilitv searches; X Chaoter9 , Section2 -A d) Searches of visitors; and, X Chapter9 , Section2 -C, 6 e) Cross-gender suoervision of searches. X Chaoter9 . Section2 -C, 3 1361 GRIEVANCE PROCEDURE Chapter 18, Section 1-A, 1-a There have been2 1g rievances filed since the last There are written policies and procedures allowing any youth X inspection. All met and exceeded the to appeal and have grievances resolved relating to any requirements of this regulation. condition of confinement. The policies and procedures include: Chapter 18, Section 1-B a) A grievance form and instructions that include provisions X for the vouth to have free access to the form; b) The option for youth to confidentially file the grievance Chapter 18, Section 1-B, I or deliver the form to any youth care supervision staff In addition to the above policy, the facility has working in the facility. "Friday Feedback," a mechanism for youth to complain, grieve or commend an element of their X detention. This allows for youth who are not inclined to put a grievance in the confidential grievance box. All of these forms are given directly to the Superintendent for review with orornot resoonse from she or her deshmee. c) Resolution of the grievance at the lowest appropriate Chapter 18, Section 1-B, 2 X staff level; d) Provision for a prompt review and response to grievances Chapter 18, Section 1-B, 5 within a specified time limit; Policy requires a written decision by the Assistant X Division Director within two days of the filing of the grievance. This policy is more restrictive than reauired bv regulation. e) Youth may elect to be present to explain their version of Chapter 18, Section 1-B, 2 the grievance to a person not directly involved in the X circumstances that led to the grievance. t) Provision for. a staff representative approved by the Chapter 18, Section 1-B, 3 X facility administrator to assist the youth. g) Provision for a written response tO the grievance which Chapter 18, Section 1-B, 8 X includes the reasons for the decisions; h) A system which provides that any appeal of a grievance Chapter 18, Section 1-B, 6 shall be heard by a person not directly involved in the X circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are Chapter 18, Section 1-D addressed and documented within a specified time frame, X whether or not those concerns are associated with a grievance. Juvenile ln�pecliou.\PRO EBG\16-18 -11 - J453 .ruv PRO-Eff. 03-01-15 ( TITLE 15 SECTION JH RF NIA PIP REFERENCE -COMMENTS 1362 REPORTING OF INCIDENTS . Chapter 8, Section 1 Reviewed incident reports and each clearly met A written report of all incidents, which resulted in physical all the elements of this regulation. harm, serious threat of physical harm, or death to an X employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and submitted to the facilitv manaoer bv the end of the shift. 1363 USE OF REASONABLE FORCE TO The facility has a policy that if a youth refuses COLLECT DNA SPECIMENS, SAMPLES, to submit his/her DNA, they are returned to IMPRESSIONS Court. There is no force 4sed to do so, therefore, the balance of this regu_lation is Pursuant to Penal Code Section 298.1, policy and deleted. X procedures describe the use reasonable force to collect DNA samples from ind'ividuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral reauest. 1370 EDUCATION PROGRAM Chapter 21, Section I The annual evaluation and i_nterviews with school The County Board of Education provides for the staff support this regulation. It should be noted, administration and operation of juvenile court schools in the Hartman School staff and probation conjunction with the Chief Probation Officer or designee. administration work well together and go beyond Policies and procedures ensure communication and what is required for supplemental education, coordination between educators and probation staff. including participation in many education and extra-curricular activities. Examples are •, X Scribbles (att program), Music in May (performances from the community musical professionals), Shakespeai·e to Go (performance twice a year form tl1e University of California Santa Cruz students), BroPrints (screen printing of youth designed posters), Santa Cruz Library- Bookmobile (twice monthly), BASTA (weekly PatW intervention) and Positive Parenting, Facility Manager shall request an annual review of the The annual Education Review was conducted by education program by the superintendent of schools. This Michael Watkins, Superintendent of the Santa annual review of each required element of the program from Cruz County office ofE ducation on May 3, 2017. the Superintendent of Schools has been received along with a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance. This review X cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each ite,n with the person designated by the school and take anv corrective action as needed General Education Development prepat·ation shall be made The above review indicates school staff assist X available to all elioible vouth. vouth in oreoaration for eraduation. Supplemental instruction shall be afforded to youth who do The CAI-!SEE is no longer required for not demonstrate sufficient progress towards passing the X graduation. CAHSEE as set fmth in the ED Code. The facility school program complies with the State The daily school schedule reveals youth receive Education Code (Note: The Education Code currently 260 educational minutes per day. requires a 240-minute school day.) Youth are delivered to X their educational prograin so as not to interfere with the time afforded tl1e minimum instruction dav. School discipline is integrated into the facility's overall Chapter 21, Section I-A, 3 behavioral management plan, with school staff advised of X administrative decisions that may affect the educational nroorammino. Juvenile lnspection,\rRO EBG\16-18 - 12 - ,1453 .JUV PRO'.Eff. 03-01-15 TITLE 15 SECTION JH RF NIA P/P REFERENCE -COMMENTS Expulsion/suspension follows the due process safeguards in Probation and school staff have weekly meetings the education code, including the rights of students with to address any behavior issues as well as the X special needs. handling of all discipline by the due process nolicies. Policies and procedures address the rights of any student who Chapter 21, Section 1-A, 4 has continuing difficulty completing the school day. Communication with school and probation staff is geared towards resolving any issues which would X prevent a youth from completing the school day. As there are 3 teachers, one may work independently with a youth if necessary, although this has not had to occur this cvcle. There are provisions for individuals with special needs tliat Education Evaluation and Discipline Policies include educational instruction for youth in high security or other special units, compliance with applicable statutes for X special education, and, provision for non-English speaking vouth and those with limited EnPlish-sneakinP skills. Youths are enrolled in school no later than three (3) days after Chapter 21, Section 1-A, 1-3 X admission. The school conducts an educational screening and completes Chapter 21, Section 1-A, 1-3 X an education nlan within5 davs. lf a youth is detained, the school requests the youth's records Chapter 21, Section 1-A, 1-3 from his/her prior school to ensure that the educational plan is X annronriate. 1371 RECREATION AND EXERCISE Chapter 20, Section 3 There are policies and procedures for recreation and exercise X of youth with the intent to maximize the time youth are out of their rooms/off their bunks. There is the opportunity for a minimum of three hours of Chapter 20, Section 3-A recreation, programs and exercise 3 hours a day during the The facility is developing activities and week and five hours a day each Saturday, Sunday and other X programming for their graduated students. non-school days. At least one hour shall be an outdoor activitv. The recreation and exercise schedule is posted in the living The daily schedule is posted in both living units. X units. Recreation shall include the opportunity for at least one hour Chapter 20, Section 3-B of daily access to unscheduled activities such as reading, Chapter 20, Section 3-B, 4 X television, radio, music games etc. The activities are sunervised and include orientation and �oachinP ofvouth. Programs shall include social awareness programs as outlined An outline of the available social programs in Section 1378. includes a comprehensive list of opportunities X provided by volunteers, Behavioral Health, Probation and Education staff. All youth shall be provided with the opportunity for at least Chapter 20, Section 2-B, 1 one hour oflarge muscle activity each day. The Hartman School has a PE teacher that Xi provides 70 minutes oflarge muscle activity during the school day. Staff provide this reauirement on non-school davs and weekends. That one hour of exercise is suspended only upon a written Chapter 20, Section 2-E, 2 finding by tl1e administrator/manager that the youth X renresents·a threat to the safeto and securitv of the facilitv. The administrator/manager may suspend for a period not to Chapter9 , Section l-A, 11 X exceed 24 hours access to recreation and nroP-ratns Juven_ile lnspection.\rRO EBG\16-18 - l 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JI-I RF NIA PIP REFERENCE -COMMENTS 1372 RELIGIOUS PROGRAM Chapter I 4, Section 1-A, I The facility administrator provides access for voluntary participation in religious services and/or religious counseling X at least once a week. A youth is allowed to participate in other program activities if he/she elects not to participate in religious orograms. Religious. programs provide for: religious services, Chapter 14, Section 1-B, I and 6 availability of clergy, and availability of religious diets. X Chapter 23, Section 1-B, 4 and 5 1373 WORK PROGRAM Chapter 20, Section 6 There are written policies and procedures for assigning youths X to work programs, which are meaningful, constructive, and related to vocational training or increasing a youth's sense of resnonsibililv. 1374 VISITING Chapter 15, Section I X There are written policies and procedures for visiting that include orovision for soecial visits. Youths are allowed visits by parents, guardians, or persons Chapter 15, Section 1-B, 1-h . standing in loco parentis, at reasonable times. Opportunity X Visiting occurs two times each week. for visitino is at least two hours ner week. Visits are supervised, but conversations are not monitored Chapter 15, Section 1-A, 3 X unless there is a securitv or safetv need. 1375 CORRESPONDENCE Chapter 13, Section 2 X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that youth Chapter 13, Section2 -A, 3 X mav send or receive; b) Youth may send special mail and two letters per week Chapter 13, Section 2-A, 3 X oostaee-free; c) Youth may correspond confidentially with state and Chapter 13, Section 2-A,·l and B, I federal courts, any member of the State Bar or holder of public office, and the Board of State and Community X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the nresence of the vouth; and, d) Incoming and outgoing mail, other than confidential Chapter 13, Section2 -B, 1-6 correspondence described above, may be read by staff only when there is reasonable cause to believe facility X safety and security, public safety, or youth safety is ieonardized. 1376 TELEPHONE ACCESS Chapter 20, Section 4 X There are written policies and procedures to provide youth with access to teleohone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 13, Section 3 X Written procedures ensure the rights of minors to have access to the courts and leoal services include: a) Access, upon request by the youth, to licensed attorneys Chapter 13, Section 3 X and their authorized renresentatives; b) Provision for confidential consultation with attorneys; Chapter 13, Section 3 X and, . c) Unlimited postage paid legal correspondence and cost- Chapter 13, Section 2-A, 3 X free telenhone access as annronriate. Juvenile lnspection.\?RO EBG\16-18 - 14 - J453 JUV PRO-Eff. 03-01-15 ( TITLE 15 SECTION JH RF NIA P/P REFERENCE -COMMENTS 1378 SOCIAL AWARENESS PROGRAM Programs are outlined with descriptions in a Program Guide. They include: Barrios Unidos The County Board of Education or the Chief Probation (peer to peer Pro-social modeling), Gang Officer provides programs designed to proinote social Intervention, Positive Parenting, Joven Noble awareness and reduce recidivism. The programs consider the (cultural responsive training); ART, needs of male and female youth and may include: victim Educational programs including Career awareness; conflict resolution; anger management; parenting Development and Community Restoration X skills; appropriate gender specific programming; juvenile Project, Young Writers, Unchained (d og justice; self-esteem; building effective decision-making skills; program), tutoring and college enrollment. and, other topics that suit the needs ofthe youth. Enrichment activities include chess, movies, murals, musical instruction, the Beat Within, guest speakers and yoga. Religious and behavioral health counseling services are also available to vouth. The agency responsible for providing the programs conducts A Social Programs Awareness Memo was a written annual review to ensure that the program content is X completed by Division Director Sara Ryan on current, consistent and relevant to the nonulation. November2 8, 2017. 1390 DISCIPLINE Chapter 16, Section 1 Reviewed incident reports relating to discipline There are written policies and procedures for the discipline of X and discipline practices. The facility staff and minors that promote acceptable behavior. administration are compliant with regulation and their own nolicv. Discipline is imposed at the least restrictive level that Chapter 16, Section 1-A, 1-c X nromotes the desired behavior. Discipline does not include corporal punishment, group Chapter 16, Section 1-A, 1-d punishment, physical or psychological degradation or X denrivation of the followino: ;,, Bed and clothino; X Chanter 16, Section 1-A, 1-d b) Daily shower, access to drinking fountain, toilet and Chapter 16, Section 1-A, 1-d X nersonal hu0iene items, and clean clothino; Full nutrition; X Chanter 16, Section 1-A, 1-d, 1 d\ Contact with narent or attornev; X Chanter 16, Section 1-A, 1-d,2 � Exercise; X Chanter 16, Section 1-A, 1-d, 4 fl Medical services and counseliw,; X Chanter 16, Section 1-A, 1-d, 11 and 12 � Relie:ious services; X Chanter 16, Section 1-A, 1-d, 12 h\ Clean and sanitarv livino conditions; X Chanter 16, Section 1-A, 1-d, 10 i) The rioht to send and receive mail; and, X Chanter 16, Section 1-A, 1-d, 7 ii Education. X Chanter 16, Section 1-A, 1-d, 13 There are established rules of conduct and disciplinary Chapter 16, Section 1 penalties to guide the conduct of youth. The rules and The preface to this regulation includes a general penalties, which include both major violations and youth overview of rules, which are explained at violations, are simply and affirmatively stated and are X Orientation and posted in the living unit. available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited EnP!ish nroficiencv or limited literacv. 1391 DISCIPLINE PROCESS Chapter 17, Section 1 Reviewed eight instances where due process was There are written policies and procedures for the X required and implemented for this cycle. The administration of discipline tha.t include: facility staff and managers ensured compliance with reQu)ation and nolicv. a) Designation of personnel authorized to impose discipline Chapter 17, Section 1-A, 1 and B, 1 X for violation of rules; b\ Prohibitino discinline from beinP delePated to anv vouth; X Chanter 16, Section 1-A, lh c) Definition of major and minor rule violations and their Chapter 17, Section 1-A X conseauences, due nrocess reauirements; Juvenile In�pecliou.\PRO EBG\16-18 - 15 - J453 ,JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH RF NIA PIP REFERENCE -COMMENTS d) Minor mle violations may be handled. informally by Chapter 17, Section 1-A, 1 counseling, advising the youth of expected conduct or imposing a minor consequence, Discipline shall be X accompanied by written documentation and a policy of review and anneal to a sunervisor· Major rule violations may include withdrawal from group Chapter 17, Section 1-A, 2 activities for 24 hours or more or extension of time in X custody. Major rule violations and the discipline process shall be documented and renuire the followin•: .;i" Written notice of violation nrior to a hearirnz; X Chanter 17, Section 1-B, 3-a b• Hearin• bv a nerson who is not a nartv to the incident; X Chaoter 17, Section 1-B, 3 c) Opportunity for the youth to be heaJ'd, present evidence Chapter 17, Section 1-B, 3-c, d, e X andtestimonv; d) Provision for minor to be assisted by staff in the hearing Chapter 17, Section 1-B, 3-c X nrocess; and, e\ Provision for administrative review. X Chaoter 17, Section 1-B, 3-f t) Violations that result in a removal from camp or commitment program, but not a return to court will X follow the due process provisions in subsection (e) above. . Juvenile lnspcction.\PRO EBG\16-18 -16 - J453 JUV PRO-Eff, 03-01-15 ( ( REVIEW OF NON REGULATORY RE UIREMENTS The programs/services identified on the JPCF -Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) - - - - - - - - - 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19-20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through2 1. The facility continues to comply with the requirements of 2085. WIC (progrannning, capacity and security of the X facility) as outlined in the county's application. JUVENILE ,JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC206 SEPARATE FACILITIES FOR WIC 300 MINORS Viola/ion Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. . DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile Viola/ion X Delinquents (WlC 602)? (W/C 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[1 2] ) X Are adult imnates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an at/ult inmate.) If adult inmates are held, they are appropriately separated Viola/ion X from minors. Adult inmates from an adult facility (e .g. inmate workers or Violat/011 "Scared Straight" programs) are not allowed in the facility in X a manner that allows contact with minors. Juvenile lnspection,\PRO BBG\16-18 - 17- J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable TiHe 24 Regulations: Pre-1998* BSCC Code· 7606 FACILITY NAME: Santa Cruz Juvenile Hall FACILITY TYPE: JH CONSTRUCTION/REMODEL DATE(S): 1968, 1972, 1995 and 2003 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: In 1995, the Juvenile Court Building was completed and in 2003, a new medical examination room and medical office was added. FIELD REPRESENTATIVE: Elizabeth Gong . DATE: November 2 8, 2017 TITLE 24 SECTION YES NO NIA COMMENTS RECEPTION AREA (JH) X Holding Rooms: Contain 15 sauare feet oer minor; Have sufficient seating to accommodate the rated X caoacitv based on floor soace; Provide access to water closets and wash basins at a X Access outside the holding rooms. ratio ofa 1:8; and Provide access to drinkino fountain. X Provide access to telenhone. X Provide access to nrivate room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) New medical examination space was added in 2003. Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storaoe snace for medical suMlies. ' LIVING UNITS (JH AND SPJH) X Living units are designed to accommodate no lilore than 30 minors and contain: Showers at a ratio of 1 :6; X Renovation of 4 showers in "B" unit was• comnleted in 2003. Washbasins at a ratio of 1 :6; X Water closets at a ratio of 1 :6 or water closet and one X urinal for everv 15 bovs; and, Access to a drinkine fountain bv minors and staff. X Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic X materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room X doors are sta00ered, hallwavs are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of5 00 cubic feet of air space and 63 cubic feet of floor snace. *Regulations on this checklist are from lhe Pre-1998 Title 1 S Sections 4272/431'5.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ran,ches). 7606 Santa Cruz JI-I PHY I l-28-17\11-28-17 - 1 - J455 PHY Pre-98.dot (03/01) ( . TITLE 24 SECTION YES NO NIA COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) The facility has all single rooms. X Contah1 a mh1imum of 800 cubic feet of ah'space and 100 souare feet of floor snace. DORMITORY SLEEPING AREAS (JH & CAMP) One room previously designed as a dormitory is X being used as a classroom for independent • Contain a minimum of 400 cubic feet of ah'space and 50 instruction and counseling. sauare feet of floor snace ner mh1or. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) All rooms have a combination drinking fountain, washbasin and toilet. Contain an individual or combination drinkh1g fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: Shower or bathtub at a ratio of 1 :6; Washbasins at a ratio of 1:1 0 ; X Access to toilets at a ratio of 1: IO or toilet and one X urinal for everv 15 bovs; and, Access to a drinkino fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) X Beds and mattresses are: A least 30 inches wide and 76 inches Ion•; Spaced at least 36_inches apart and at least 12 inches off X tl1e floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X There is one interview room for each detention unit in ;uvenile halls and soecial ouroose iuvenile halls. There is a private room suitably equipped for conferences X and interviews in each carno. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumhiation at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occunancv rooms. ACADEMIC CLASSROOM (JH & CAMP) Multipurpose room is used as classroom in Unit A. Each classroom contains a minimum of 160 sqtiare feet with a teacher's desk and work area, and a minimum of28 square X feet per student. Classrooms should be designed for no more than 15 students. 98: Desiened forno more than2 0s tudents DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each nerson beino fed at anv oiven tune. *Regulations on this checklist are from the Pre�! 998 Tille 15 Sections 4272/43 I 5.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches), 7606 Santa CruzJH PI-IY 11-28-17111-28-l 7 -2 - J455 PHY Pre-98.dot (03/01) ( TITLE 24 SECTION YES NO NIA COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) (See2 001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of X clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (ovmnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: X No less than the equivalent of90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a caoacitv of 40 or less. No less than the equivalent of90' X 100' hardtop area At the time of the inspection the facility was only and2 60 X 260' field area and/or multipurpose space using the internal courtyard activity area. (gymnasium) for a camp with a capacity of more than Although the volleyball court was reopened in 40, and a juvenile hall with a capacity between 41 to X 2007, it is not currently being used due to disrepair 100 minors. and pending construction of a gym and multi- purpose building (Current SB 81 project). The facilitv is in comoliance with this regulation. No less than the equivalent of two 90' X 100' hardtop area and2 60 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more X than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage . X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in tl1e X room; IO feet bv2 0 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eioht feet. SPECIAL PURPOSE JH EXEMPTIONS SPJ Hs are exempt from the following Pre-1998 Title 15 regulations: X Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o ) Phvsical activities soace *Regulations on this checklisl are from the Pre-1998 Title 15 Sections 4272/431 S.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7606 Santa Cruz JH PHY I 1-28-17\l l-28-17 -3 - .J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code· 7606 FACILITY: Santa Cruz Juvenile Hall TYPE: JH RC: 42 FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 27-28, 2017 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DES'IGNATED. ROOMS EACH ROOM J. Unit Room Applicable· # Each Room Total Size (Lx W x H) or FIXTURES* COMMENTS u s Designation Type Standards Rooms #Beds RC RC Square/Cubic Feet T w F Intake Holding Pre-98 2 5 (IO) 2 Capacity for each holding room is based on 83.62 sq. ft. per room, 15 sq. ft./per person held; 11.3 ft. bench - space per room; 18" /per person; access to toilet, washbasin, drinking water and shower in the intake area; two interview rooms in intake. Court Holding Pre-98 2 (2) I I 1 Adjacent juvenile court building opened in 1995 and has two locked holding rooms. They are currently used only for adults who may be brought to juvenile court to complete juvenile proceedings, as witnesses, or as a parent in ·a 602 or 3 00 dependency hearing. The sheriff su2ervises adults. The juvenile hall is not currently usin£ these cells/rooms. There are also four interview rooms in the court building where juveniles await their hearings, under the direct personal . observation ofj uvenile hall staff. Medical Exam 2003 I 1 1 I 227.81 sq. ft.; 9.34 cu. Ft. storage. Classroom Class/Rm Pre-98 3 . Classroom A is approximately 593 sq. ft.; Bl is 6 15 sq. ft. and is used for individual instruction or counseling; B2 ,s 76 1 sq. ft. and is classroom space. . Dining Dining Pre-98 I I 1 1 l,lp0 sq. ft. (Pending SB 81 Remodel2017) Exercise Outdoor Pre-98 130' X 56' One outdoor courtyard with 7280 sq. ft. is available, dimensions provided by juvenile hall staff. Additional volleyball and softball diamond space is no longer available due to the lack of security fencing. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If"Total RC" appears in brackets (),it is not part of the facility's rated capacity. 7606 7606 Santa CruzIB LASE 11-28-17 - ] - J460 LAS JUV.dot (03/01) ROOMS EACHROOM w Unit Room Applicable # Each Room Total Size (L X X H) or F u IX TURES* s COMMENTS Designation Type Standards Rooms #Beds RC RC Square/Cubic Feet T w F Living Unit Housing Pre-98 18 I I 18 I I I 4 Each housing room is approximately 68 sq. ft. with A one bed. There are 4 showers, 2 additional washbasins and toilets, One urinal and a water fountain in a central area for the unit. The activity/dayroom is approx. 1,167 sq. ft. Living Unit Program Pre-98 2 I I 2 I I I Each of two "isolation rooms" is approximately 71 sq. A Isolation ft. Program Isolation Rooms 41 and 42 are equipped Rooms with cameras. The use is temporru:y for separation; but also used for single program space as a reward (play instrument). These rooms are rarely used. Living Unit Housing Pre-98 22 I I 22 I I I 4 Eleven sleeping rooms are approximately 67 sq. ft., B while the remaining rooms are approximately 69 sq. ft. Each room has one bed. There are 4 showers, 2 additional washbasins, toilets, and a fountain in a central area for the unit. The activity/dayroom is approximatdy 1,204 sq. ft. Room 40 is identified as a pr(?gram isolation room and has a camera. It is the facility's plan in the SB 81 remodel to move the door of room 40 to the hallway making it more accessible. . This room has not been occupied during this cycle . *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If"Total RC" appears in brackets (),it is not part ofth e facility's rated capacity. 7606 7606 Santa CruzJH LASE 11-28-17 -2 - J460 LAS JUV.dot (03/01) STATE OF CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS LINDA M. PENNER 2590 VENTURE OAl<S WAY SACRAMENTO CA 95833 916.445.5073 BSCC CA.GOV Chair KATHLEEN T. HOWARD EDMUND G. BROWM, JR. Executive 0/ractor Governor October I 7, 2017 Fernando Giraldo, Chier Probation Officer Santa Cruz County Probation Department P. 0. Box 1 1719 Santa Rosa, CA 95408 Dear Chief Giraldo: INSPECTION NOTIFICATION The Board of State and Community Corrections (BSCC) is required to biennially inspect local juvenile detention facilities. On February 27, 2017, I provided a Pre-Inspection Briefing (PlB) to your staff in preparation for the on-site inspection of the Santa Cruz County Juvenile Detention Facility. After speaking with Sara Ryan, we have set November 27-28, 2017, as the elate for BSCC lo conduct the on-site inspection. I am requesting a copy of the most recent Pol icy and Procedures Manual to review prior to my visit, which can be sent electronically to save time. f I provided document requirements during the PIB explaining the items BSCC stafwill need to review while on-site. It is my plan to provide feedback to your team during my revievv as well as have a debrief of the inspection after my documentation aspect is finished. The specific time of the debrief will be fluid based on how long the review wil I take and when I can conduct interviews with staff� youth and agency par1ners. These details and an inspection schedule will be determined when I get to the facility It is our expectation that the impact on your staff during the on-site inspection will be minimized and the level of compliance with regulation enhanced by the technical assistance we offer while working with your team. If you have any questions regarding th is process, please contact me at (916) 3 24-9153 or emai I at Eliz.abeth.gong@bscc.ca.gov. / / Sincerely, / , / l,,·7 ;f /V 11,·\ ,( , Elizabeth B. G@1�g I /\ Field Represent-alive ' \ Facilities Standards and Operations Division cc: Sara Ryan, Superintendent