Santa Cruz Probation (2023-2024 inspection cycle)

October 9, 2023 Fernando Giraldo, Chief of Probation Santa Cruz County Probation Department P.O. Box 1812 850 Front Street Santa Cruz, California 95061-1812 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SANTA CRUZ COUNTY PROBATION DEPARTMENT DETENTION FACILITY Dear Chief Giraldo: The 2023-2024 Comprehensive Inspection of the Santa Cruz County Probation Department has been completed. A pre-inspection briefing was held on Tuesday, April 4, 2023, and the following facility was inspected between Monday, October 2, 2023 and Wednesday, October 4, 2023: FACILITY NAME BSCC # FACILITY TYPE Santa Cruz Juvenile Hall 7606 JH This inspection was conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Fernando Giraldo, Chief Probation Officer Page 2 Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Wednesday, October 4, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, ELIZABETH GONG Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Santa Cruz County Juvenile Court* Chair, Juvenile Justice Commission, Santa Cruz County* Chair, Board of Supervisors, Santa Cruz County* County Administrator, Santa Cruz County* Sara Ryan, Probation Division Director, Santa Cruz Juvenile Hall *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7606 Santa Cruz Probation JH LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7606 FACILITY NAME: Santa Cruz County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Sara Ryan, Division Director; Jennifer Martinez, Assistant Division Director; Valerie Thompson, Assistant Chief Probation Officer; Gabriel Haro, Institution Supervisor (IS); Shawna Confer, IS; Andy Vazquez, IS; Neera Bhatnagar, Santa Cruz Children’s Behavioral Health; Jennifer Izant-Gonzales, Director Alternative Education - Santa Cruz Office of Education; Audrey Nielson, Head Teacher - Santa Cruz Office of Education; Haillie Struckmeyer, Teacher - Santa Cruz Office of Education; Angie Butters, Director of Nursing – Santa Cruz Health Services Agency; Marisela Vega, Head Cook; Youth: Marcus, age 19; Alexandria, age 19; Damion, age 17. FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 2-4, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS February 24, 2022 March 30, 2023 On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code Section ☒ ☐ ☐ July 25, 2022 13146.1(a) and (b); August 8, 2023 (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; 2022: Environmental Health: March 16, 2022 Medical/Mental Health: March 9, 2022 ☒ ☐ ☐ Nutritional Health: April 7, 2022 2023: Environmental Health: March 16, 2023 Medical/Mental Health: March 20, 2023 Nutritional Health: March 2, 2023 (d) county superintendent of schools on the adequacy of educational services and facilities as required in Section ☒ ☐ ☐ December 14, 2021 1370; December 15, 2022 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 1 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, ☒ ☐ ☐ December 30, 2022 August 8, 2023 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ February 6, 2022 (2021 Inspection) Probation Commission as required by Section 240 of the December 1, 2022 (2022 Inspection) Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation specific to BSCC Note: Compliance with this section is determined hiring practices are addressed in a by receipt of the Chief Probation Officer’s certification memorandum completed by Chief Probation letter confirming that all elements of regulation are met. Officer Fernando Giraldo, dated September 1, 2023. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: CPO Letter, B-1 (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and CPO Letter, B-2 evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); Chapter 6.2, B CPO Letter, B-3 (3) adhere to the minimum standards for the selection and training requirements adopted by the Board ☒ ☐ ☐ Chapter 6 articulates the specific training and pursuant to Section 6035 of the Penal Code; and orientation requirements for all sworn and non-sworn staff at the facility. The classifications require specific training and are articulated based on STC and agency expectations. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 2 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) conduct a criminal records review, on each new employee, and psychological examination in CPO Letter, B-4 ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the CPO Letter, C facility, shall have such clearance and qualifications as ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: Chapter 3, Section 4 (a) have an adequate number of personnel sufficient to Chapter 3, Section 5 carry out the overall facility operation and its programming, to provide for safety and security of youth Chapter 4, Section 2-D, a and staff, and meet established standards and regulations; These sections identify the Chain of Command and Department Organizational Chart. We reviewed the facility staff roster, identifying those staff as Cored or Non-Cored ☒ ☐ ☐ staff, gender, and position. The agency has one Division Director, one Assistant Division Director, five Institution Supervisors, two Senior Group Supervisors, and 34 Group Supervisors, eighteen of which are Extra Help Group Supervisors. The agency has sufficient staffing, considering the population at the time of the inspection was 8 youth in custody. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent Chapter 4, Section 2-D, b exigent circumstances; ☒ ☐ ☐ On the date of the inspection, there were 8 youth in custody. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 3 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Chapter 3, Section 4 Chapter 4, Section 2-D, c ☒ ☐ ☐ There are two facility managers, five Institutional Supervisors (IS), and two Senior Group Supervisors (SGS) assigned to the facility. There is an established Chain of Command to respond to facility issues at all times. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has Chapter 3, Section 4 completed the Juvenile Corrections Officer Core Course and PC 832 training; Chapter 4, Section 2-D, d ☒ ☐ ☐ We reviewed the facility schedules and noted there was always an administrator, IS, or SGS on duty. All permanent staff have completed Core and PC 832 training. (e) have at least one staff member present on each living unit whenever there are youth in the living unit; Chapter 4, Section 2-D, e Facility schedules identify unit assignment for ☒ ☐ ☐ the shift. There are 34 line-staff with 18 extra help staff on the roster. There are currently two permanent staff are on leave; however, no shift is left uncovered. (f) have sufficient food service personnel relative to the number and security of living units, including staff Chapter 4, Section 3-D qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct Chapter 4, Section 2-D, f food preparation and servings; conduct related training programs for culinary staff; and maintain necessary ☒ ☐ ☐ records; or, a facility may serve food that meets nutritional There is a Head Cook and two staff cooks standards prepared by an outside source; identified as food services personnel. Additionally, there are two extra-help cooks for necessary coverage. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 4 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, Chapter 4, Section 2-D, g transportation, control room, facility security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, ☒ ☐ ☐ There is sufficient support, administrative, ancillary, and housekeeping staff to ensure no services are diverted from youth supervision responsibilities. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Chapter 4, Section 2-D, h temporary variations in staff assignments to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: ☒ ☐ ☐ The assigned schedule was reviewed by staff and verified for compliance with regulation. (1) Juvenile Halls (A) during the hours that youth are awake, one Chapter 4, Section 2-D, 1-a wide-awake youth supervision staff member on duty for each 10 youth in detention; The facility maintains two staff in each unit. On the day of the inspection, there were 8 youth in custody and both units were open. Although they can have all youth in one unit, the agency utilizes their classification procedures to ensure all youth are in an appropriate setting. ☒ ☐ ☐ We note the agency contracts with Sonoma County Probation to house any SYTF youth committed by the Santa Cruz Juvenile Court. At the time of the inspection, there were four youth in custody in Sonoma County on a SYTF commitment, 3 youth committed and released from Sonoma County, and 4 youth in JH custody pending a likely Transfer to Adult Court or a SYTF Commitment. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ Chapter 4, Section 2-D, 1-b youth supervision staff member on duty for each 30 youth in detention; 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 5 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 4, Section 2-D, 1-c number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to ☒ ☐ ☐ emergencies; and, The facility maintains two staff in each unit, well within the ratio of 1:10. (D) at least one youth supervision staff member on duty who is the same gender as youth housed in Chapter 4, Section 2-D, 1-d the facility. ☒ ☐ ☐ There is always a minimum of one female staff on duty. On the day of the inspection, there was one female youth in custody. (E) personnel with primary responsibility for other duties such as administration, supervision of Chapter 4, Section 2-D, 1-e personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. ☒ ☐ ☐ Ancillary staff are not considered youth supervision staff. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- ☐ ☐ ☒ This is not a Special Purpose Juvenile Hall. awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 6 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (A) during the hours that youth are awake, one The Santa Cruz Probation Department does ☐ ☐ ☒ wide-awake youth supervision staff member on not have a Camp Program. duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 7 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Chapter 6, Section 3, Bullet 1 (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to Chapter 6, Section 9 their duties, including: CPO Memo, A-1 (1) youth supervision duties; Chapter 6 articulates the specific training and orientation requirements for all sworn and non-sworn staff at the facility. The classifications require specific training and are articulated based on STC and agency expectations. ☒ ☐ ☐ The CPO completed a memo, specific to staff training and orientation, dated September 1, 2023. The agency has an extensive training and orientation process for new staff, including a substantial FTO program of 134 hours, requiring a sign off from the training officer, which is an Institution Supervisor (IS) or Senior Group Supervisor (SGS). New staff progress through each phase and must show an understanding of the required elements of policy and an aptitude for operational procedures. Chapter 6, Section 3, Bullet 2 (2) scope of decisions they shall make; ☒ ☐ ☐ CPO Memo, A-2 Chapter 6, Section 3, Bullet 3 (3) the identity of their supervisor; ☒ ☐ ☐ CPO Memo, A-3 (4) the identity of persons who are responsible to them; Chapter 6, Section 3, Bullet 4 ☒ ☐ ☐ CPO Memo, A-4 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 8 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) persons to contact for decisions that are beyond their responsibility; and Chapter 6, Section 3, Bullet 5 ☒ ☐ ☐ CPO Memo, A-5 (6) ethical responsibilities. Chapter 6, Section 3, Bullet 6 ☒ ☐ ☐ CPO Memo, A-6 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff Chapter 6, Section 3 member shall receive a minimum of 40 hours of facility- specific orientation, including: Chapter 6, Section 9 CPO Memo, B ☒ ☐ ☐ These sections identify each component of regulation, including a Training checklist which identifies the facility requirements of the 40-hour training to be completed by new staff and facilitated by the IS or SGS. Chapter 6, Section 3, Bullet 7 (1) individual and group supervision techniques; ☒ ☐ ☐ CPO Memo, B-1 (2) regulations and policies relating to discipline and Chapter 6, Section 3, Bullet 8 rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; CPO Memo, B-2 Chapter 6, Section 3, Bullet 9 (3) basic health, sanitation and safety measures; ☒ ☐ ☐ CPO Memo, B-3 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 9 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Chapter 6, Section 3, Bullet 10 (4) suicide prevention and response to suicide ☒ ☐ ☐ attempts CPO Memo, B-4 (5) policies regarding use of force, de-escalation Chapter 6, Section 3, Bullet 11 techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; CPO Memo, B-5 Chapter 6, Section 3, Bullet 12 (6) review of policies and procedures referencing ☒ ☐ ☐ trauma and trauma-informed approaches; CPO Memo, B-5 and 8 Chapter 6, Section 3, Bullet 13 (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ CPO Memo, B-6 Chapter 6, Section 3, Bullet 14 (8) routine security measures, including facility ☒ ☐ ☐ perimeter and grounds; CPO Memo, B-7 Chapter 6, Section 3, Bullet 15 (9) crisis intervention and mental health referrals to ☒ ☐ ☐ mental health services; CPO Memo, B-8 Chapter 6, Section 3, Bullet 16 (10) documentation; and ☒ ☐ ☐ CPO Memo, B-8 Chapter 6, Section 3, Bullet 17 (11) fire/life safety training ☒ ☐ ☐ CPO Memo, B-10 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 10 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Chapter 6, Section 3, Narrative 1 complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section ☒ ☐ ☐ CPO Memo, C 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training Chapter 6, Section 3, Narrative 2 pursuant to Section 830 et seq. of the Penal Code. ☒ ☐ ☐ CPO Memo, D 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there shall All permanent staff and six extra-help staff are be at least one wide awake person on duty at all times Core trained, which includes the elements of ☒ ☐ ☐ who meets the training standards established by the Fire and Life Safety, as well as the facility’s Board for general fire and life safety which relate Fire Safety Plan and Emergency Procedures. specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL All facility administrators shall develop, publish, and Chapter 1, Section 1 implement a manual of written policies and procedures that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made The Chief Probation Officer provides an available to all employees, reviewed by all employees, Introduction to the Manual which outlines how and shall be administratively reviewed at a minimum policies are updated and by whom, the every two years, and updated, as necessary. Those provisions for reviewing new or updated records relating to the standards and requirements set policies, and that the manual is forth in these regulations shall be accessible to the Board ☒ ☐ ☐ administratively reviewed annually. The last on request. was completed on September 1, 2023. The manual shall include: Additionally, Probation Division Director Sara Ryan completed a Policy and Procedure Training Manual log indicating all staff are trained annually to current policy and operational procedures. (a) table of organization, including channels of communications and a description of job classifications; ☒ ☐ ☐ Chapter 3 Employee Conduct 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 11 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Chapter 1 Mission Statement/Personnel Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Policies Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Chapter 4 Job Specifications/Duties (d) initial orientation and training program for employees; Chapter 6, Section 1 STC Training ☒ ☐ ☐ Chapter 6, Section 2 Required Training by Classification (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract ☒ ☐ ☐ Chapter 6, Section 2-F, 1 and 2 employees, school, mental/behavioral health and medical staff, program providers and volunteers; Chapter 7, Section 4 Volunteers (f) maintenance of record-keeping, statistics and communication system to ensure: Chapter 8, Section 1-A through I ☒ ☐ ☐ Chapter 8, Section 3 Record Retention (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Chapter 1, Section 3-A (2) legal and proper care of youth; ☒ ☐ ☐ Chapter 1, Section 3-A and B (3) maintenance of individual youth's records; ☒ ☐ ☐ Chapter 8, Section 3 Record Retention (4) supply of information to the juvenile court and ☒ ☐ ☐ Chapter 1, Section 3-C those authorized by the court or by the law; and, 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 12 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) release of information regarding youth. ☒ ☐ ☐ Chapter 1, Section 3-D Chapter 3, Section 1 Professional Demeanor (g) ethical responsibilities; ☒ ☐ ☐ Chapter 3, Section 2 Standards of Conduct (h) trauma-informed approaches; ☒ ☐ ☐ Chapter 3, Section 1-A, 3 (i) culturally responsive approaches; ☒ ☐ ☐ Chapter 3, Section 1-A, 4 (j) gender responsive approaches; ☒ ☐ ☐ Chapter 3, Section 1-A, 5 (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access Chapter 13, Section 1 Detainee Rights to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and weapons Chapter 19, Section 1-F, 1-a and ammunition, where applicable; ☒ ☐ ☐ The facility does not use Chemical Agents. (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; The Santa Cruz County Medical staff (HSA) and, ☒ ☐ ☐ collects and reports all Medi-Cal information to their agency, HSA. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 13 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. Chapter 26, Section 1 PREA The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ Chapter 26, Section 2 PREA retaliation for reporting such conduct, as well as a Acknowledgement provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN The facility administrator shall consult with the local fire Chapter 5, Section 14 Fire Safety Plan department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; Chapter 5, Section 14-G We reviewed monthly Fire and Life Safety Inspections from July 2022 through ☒ ☐ ☐ September 2023. Institution Supervisors complete the inspections, noting any issues that need to be submitted for repair or replacement. The forms are detailed and include all aspects of Fire and Life Safety. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); Chapter 5, Section 14-I ☒ ☐ ☐ The last Fire Inspection was conducted on August 8, 2023. (d) an evacuation plan; ☒ ☐ ☐ Chapter 5, Section 6 Evacuation Plan 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 14 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) documented fire drills not less than quarterly; Chapter 5, Section 14-F We reviewed quarterly fire drills from July ☒ ☐ ☐ 2022 to September 2023. The agency completes quarterly drills, the last one in cooperation with the Scots Valley Fire Department, the responding agency in the event of a fire. (f) a written plan for the emergency housing of youth in the case of fire; and, Chapter 5, Section 6-D, 2 The facility has a formal agreement with Santa Clara County to house youth in the event of a ☒ ☐ ☐ long-term evacuation. Having had experienced this in 2021, the planning, coordination, and process for youth and staff are well documented. (g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ ☐ ☐ Chapter 5, Section 14-J 1326 SECURITY REVIEW Each facility administrator shall develop policies and Chapter 9, Section 3 procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall include internal and external security, including, but not A Security Review was conducted on limited to, key control, equipment, and staff training. ☒ ☐ ☐ September 12, 2023, by Division Director (DD) Sara Ryan. We note DD Ryan does a comprehensive review for all security elements for the facility from the previous year. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 15 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific Chapter 5 Emergencies policies and procedures for emergencies that shall include, but not be limited to: This chapter in the agency manual details all ☒ ☐ ☐ emergencies within the facility. It is noted Section 5 includes information related to the Department Emergency Plan. This is important as the juvenile field staff are under the same roof/physical plant as the facility. Chapter 5, Section 1 Disturbances (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Chapter 5, Section 3 AWOL’s Chapter 5, Section 8 Hostages (b) civil disturbance, active shooter and terrorist Chapter 5, Section 16 Civil Disturbances, ☒ ☐ ☐ attack; Terrorist and Active Shooter (c) fire and natural disasters; ☒ ☐ ☐ Chapter 5, Section 14 Fire Safety Plan (d) periodic testing of emergency equipment; ☒ ☐ ☐ Chapter 5, Section 14-C. (e) emergency evacuation of the facility; and ☒ ☐ ☐ Chapter 5, Section 6 Evacuation Plan 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 16 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Chapter 5, Section 14-K Chapter 5, Section 14-J Annual Review of Emergency Procedures and (f) a program to provide all youth supervision staff Training ☒ ☐ ☐ with an annual review of emergency procedures. An Emergency Preparedness Memo was submitted by Division Director Sara Ryan on September 12, 2023. The memo confirms staff are responsible to review emergency procedures annually. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 17 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS The facility administrator shall develop and implement Chapter 1, Section 8, F-1 policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, Chapter 8, Section 8 Room Check Form at random or varied intervals during hours when youth Chapter 20, Section 1, B are asleep or when youth are in their rooms, confined in holding cells or confined to their bed in a dormitory. Supervision is not replaced, but may be supplemented Chapter 8, Section 8 discusses Regular by, an audio/visual electronic surveillance system Watch, with random and varied checks a designed to detect overt, aggressive or assaultive minimum of every 15 minutes. Chapter 20 has behavior and to summon aid in emergencies. All safety specific procedures for safety and suicide checks shall be documented with the actual time the watches, also including the required random check is completed. and varied language. We reviewed safety checks for the months of ☒ ☐ ☐ December 2022 and July 2023. Our findings revealed checks were between 5 to 15 minutes, with most between 10 and 14 minutes. The facility internally audits for late checks and views camera to determine why the check was late. Additionally, the IS compares checks to camera randomly on the graveyard shift. The agency completes and documents the checks manually, with handwritten times for each of the 3 shifts. IS’s respond to the units and look at the logs a minimum of one time per shift, ensuring staff are completing them as required in policy. Late checks are rare. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 18 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1329 SUICIDE PREVENTION PLAN The facility administrator, in collaboration with the Chapter 5, Section 10 Suicide Prevention healthcare and behavioral/mental health administrators, shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. There was one incident of acting out suicidal The plan shall consider the needs of youth experiencing behavior from July 2022 to September 2023, past or current trauma. Suicide prevention responses and four incidents of ideation resulting in shall be respectful and in the least invasive manner Special Watch. We reviewed the incident consistent with the level of suicide risk. The plan shall report and Behavior Health Special Watch include the following elements: Checklist. Facility staff and agency partner ☒ ☐ ☐ response was timely and appropriate given the circumstances. Medical and behavior health responded quickly, noting supportive inter-agency involvement. The communication between all agency partners was evident in interviews specific to this type of incident. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training Chapter 5, Section 10-A, 1 and C and the Juvenile Corrections Officer Core Course. ☒ ☐ ☐ Chapter 6, Section 6 New Staff Training (b) Screening, Identification Assessment and Precautionary Protocols ☒ ☐ ☐ Chapter 5, Section 10-A, 2 (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk Chapter 5, Section 10-A, 3 of suicide. All facility staff are trained in suicide ☒ ☐ ☐ prevention and in the tools to identify suicidal risks and behaviors. The facility admission/intake staff conduct the MAYSI at intake, followed by referral and assessment by Children’s Behavioral Health (CBH). 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 19 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) All youth who have been identified during the intake screening process to be at risk of suicide shall Chapter 5, Section 10-A, 5 be referred to behavioral/mental health staff for a suicide risk assessment. ☒ ☐ ☐ The facility intake staff conduct the MAYSI at intake, followed by referral and assessment by Children’s Behavioral Health. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the Chapter 5, Section 10-A, 6 behavioral/mental health assessment. ☒ ☐ ☐ Chapter 5, Section 10-B, 1-c Safety Watch (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ Chapter 5, Section 10-A, 5 (d) Procedures for monitoring of youth identified at risk for suicide. Chapter 5, Section 10-F Monitoring Chapter 20, Section 10-D Suicide Risk ☒ ☐ ☐ This section indicates youth that are at risk of Suicide are placed on a 5-minute watch. (e) Safety Interventions (1) Procedures to address intervention protocols for ☒ ☐ ☐ Chapter 5, Section 10-F Monitoring youth identified at risk for suicide which may include, but are not limited to: (A) Housing consideration ☒ ☐ ☐ Chapter 5, Section 10-G, 1 (B) Treatment strategies including trauma- informed approaches ☒ ☐ ☐ Chapter 5, Section 10-A, 6 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 20 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal Chapter 5, Section 10-E Assessment behaviors. Chapter 5, Section 10-F Monitoring ☒ ☐ ☐ Chapter 5, Section 10-G Care of Suicidal Youth (f) Communication (1) The intake process shall include communication Chapter 5, Section 10-A, 4 with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for suicide with youth ☒ ☐ ☐ Chapter 5, Section 10-A, 4 supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Chapter 5, Section 10-H (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected ☒ ☐ ☐ Chapter 5, Section 10-H staff. (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ Chapter 5, Section 10-H 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 21 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) Documentation (1) Documentation processes shall be developed to Chapter 5, Section 10-E, 6 Documentation ensure compliance with this regulation We note the Behavioral Health Checklist ☒ ☐ ☐ includes directives for bedding, clothing, and any other items the youth would have access to while in their room. The gown is used as a last resort and only when necessary as determined by CBH. Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services Chapter 5, Section 10-G, 4 Care of Suicidal and activities which are available to other non-suicidal Youth youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ ☐ ☐ There have been no reported legal actions this notification on each legal action, pertaining to conditions cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED Chapter 5, Section 12 Death or Suicide within (1) Death of a Youth. the Institution (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental Chapter 5, Section 12-C Parent notification health director, shall develop written policies and ☒ ☐ ☐ Chapter 5, Section 12-D, 2 procedures in the event of the death of a youth while detained, which include notifications to necessary Chapter 5, Section 12-D, 3 parties, which may include the Juvenile Court, the Chapter 5, Section 12-D, 8 parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written Chapter 5, Section 12-A, 11 policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 22 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Chapter 5, Section 12-D, 10 Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 Chapter 5, Section 12-E calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards The facility administration is aware of this and requirements set forth in these regulations. regulation. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with Chapter 5, Section 11-A, 10 the health administrator, shall develop written Chapter 8, Section 9 policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☐ ☐ The facility consistently reports this and profile survey reports to the Board within 10 working information to BSCC. days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) When the number of youth detained in a living unit of a The facility has not exceeded their rated juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ capacity this cycle. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 23 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES The facility administrator shall develop and implement Chapter 10, Section 2 Admitting Procedures written policies and procedures for admittance of youth that emphasize respectful and humane engagement Chapter 10, Section 2, B Intake with youth, and reflect that the admission process may Procedure/Booking be traumatic to youth who may have already Chapter 13, Section 1-B, 1 Orientation experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements The agency completes many screenings of Sections 1324 and 1430 of these regulations: when a youth is detained, including an Intake Health Assessment, the Risk Assessment Instrument (RAI), the Annie Casey Juvenile Detention Alternative Initiative self- assessment (JDAI), the Victim Vulnerability Assessment (VVA), the CSEC-IT (Commercially Sexually Exploited Youth/Human Trafficking tool), and the MAYSI, a suicide and emotional health appraisal. ☒ ☐ ☐ We reviewed numerous admission packets showing the transparency of the assessment process and determining the most likely placement alternative, either detention or release to the family. The average daily population in 2022 was approximately 10 youth, with almost 45% of the population detained for a violent or weapons offense. The screening tools assist staff in determining detention and/or alternatives, as well as best placement. A unit houses younger male/female youth (6); and B unit houses older, more sophisticated youth (2). On the day of the inspection, there were four youth in custody for murder and just one female youth. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of ☒ ☐ ☐ Chapter 10, Section 2-B, 13 admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ Chapter 10, Section 2-B, 17 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 24 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Documented secure storage of personal ☒ ☐ ☐ Chapter 10, Section 2-B, 5 and 6 belongings; (4) Offer of food upon arrival; ☒ ☐ ☐ Chapter 10, Section 2-B, 17 Chapter 10, Section 2-A, 8 Fitness for (5) Screening for physical and behavioral health Incarceration and safety issues, intellectual or developmental ☒ ☐ ☐ Chapter 10, Section 2-B, 19 (MAYSI) disabilities; Chapter 10, Section 2-E (RAI) Chapter 10, Section 2-A, 8 Fitness for Incarceration (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ Chapter 10, Section 2-B, 19 (MAYSI) and 1430 of these regulations; Chapter 10, Section 4 Admitting Youth with Special Needs (7) Contact with Regional Center for the Developmentally Disabled for youth that are Chapter 10, Section 2-A, 9 suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; Chapter 10, Section 4-B, 3-b and, Chapter 10, Section 2-F CSE-IT Screening Tool Chapter 26, Section 1 PREA Policy (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Prohibits all forms of Sexual Abuse or Harassment. Chapter 26, Section 1-B VVA (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive ☒ ☐ ☐ Chapter 10, Section 2-A, 1-8 environment. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 25 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that Post-Dispositional youth are only given a advise the youth of the estimated length of stay, inform ☒ ☐ ☐ period in JH and provided their release date them of program guidelines and provide written during the Orientation process. screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length Chapter 10, Section 2-D Court Commitment of his/her stay. Program Post-Dispositional youth are given a period in ☒ ☐ ☐ JH and provided their release date during the Orientation process. If committed to Secure Track (4 youth potentially pending), then their release date is determined by the Court during the 6-month review process. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE Chapter 10, Section 2-F The facility administrator shall develop and implement written policies and procedures to reduce the risk of Identification of Youth at Risk of Commercial sexual abuse by or upon youth. The policy shall require Sexual Exploitation (CSE-IT Screening Tool) facility staff to assess each youth within 72 hours of Chapter 22, Section 6 admission based on the following information: Responding to Sexual Assault ☒ ☐ ☐ Chapter 26, Section 1-B Victim Vulnerability Assessment (VVA) Each of the above assessment tools are responsive to specific indicators. The VVA addresses all of the following components in regulation. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Chapter 26, Section 1-B (VVA) (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ Chapter 26, Section 1-B queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 26 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Current charges and offense history; ☒ ☐ ☐ Chapter 26, Section 1-B (d) Age; ☒ ☐ ☐ Chapter 26, Section 1-B (e) Level of emotional and cognitive development; ☒ ☐ ☐ Chapter 26, Section 1-B (f) Physical size and stature; ☒ ☐ ☐ Chapter 26, Section 1-B (g) Mental illness or mental disabilities; ☒ ☐ ☐ Chapter 26, Section 1-B (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Chapter 26, Section 1-B (i) Physical disabilities; ☒ ☐ ☐ Chapter 26, Section 1-B (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Chapter 26, Section 1-B (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ ☐ ☐ Chapter 26, Section 1-B supervision, additional safety precautions, or separation from certain other youth. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 27 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Staff shall ascertain this information through conversations with the youth during the admittance Chapter 26, Section 1-B process, medical and behavioral health screenings; during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. ☒ ☐ ☐ The VVA is responsive to self-reported information from the youth and includes the ability for staff to make notes during the conversation at intake. The facility administrator shall implement appropriate controls on the dissemination of information within the Chapter 1, Section 13, 5 facility relative to responses received pursuant to this assessment in order to ensure that sensitive information Chapter 1, Section 13, 10 is not exploited to the youth’s detriment by staff or other youth. ☒ ☐ ☐ The facility has a strict operational procedure for releasing information only to those persons who have the need and right to know. Employee responsibilities identified in the above policies articulate each person’s responsibility. 1351 RELEASE PROCEDURES The facility administrator shall develop and implement ☒ ☐ ☐ Chapter 11, Section 1 Releases and written policies and procedures for release of youth from Procedures custody which provide for: (a) verification of identity/release papers; ☒ ☐ ☐ Chapter 11, Section 1-E Chapter 11, Section 1-B, 2 (b) return of personal clothing and valuables; ☒ ☐ ☐ Chapter 11, Section 1-B, 5 Chapter 11, Section 1-F Chapter 11, Section 1-B, 6 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Chapter 11, Section 1-B, 7 Chapter 11, Section 1-c, 2 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 28 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ Chapter 11, Section 1-B, 4 regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Chapter 11, Section 1-B, 11 (f) notification of facility mental health personnel. ☒ ☐ ☐ Chapter 11, Section 1-B, 12 The facility administrator shall develop and implement policies and procedures for post-disposition youth to Chapter 11, Section 1 coordinate the provision of transitional and reentry services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility has Multi-Disciplinary Team meetings with Medical, BH, school, and facility staff every Wednesday to discuss youth behavior and transition or re-entry planning. Santa Cruz Probation was awarded a Rising ☒ ☐ ☐ Scholars Grant on September 25, 2023, in association with Cabrillo Community College to provide services to youth in the facility and as they transition back into the community. Additionally, the agency has a Community Resource and Re-Entry Services list which is provided to the parents and reviewed with the youth and family at release. The facility administrator shall develop and implement written policies and procedures for the furlough of youth ☐ ☐ ☒ The facility does not have a furlough program. from custody. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 29 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352 CLASSIFICATION The facility administrator shall develop and implement Chapter 12, Section 1 Classification System written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. The facility only has single rooms and two Such procedures shall: separate units for classification purposes. One unit houses less sophisticated male youth and females and the other unit houses older, more sophisticated male youth. During the inspection, the facility population was 8 youth in custody. The average daily ☒ ☐ ☐ population for 2022 was 10 youth. We note two pending SB 81 projects have recently been approved by the State Fire Marshal which will impact operations relating to room upgrades. This will result in co- mingled youth classification processes and more detailed one-unit operations. We will work with the agency to assist in this process. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the Chapter 12, Section 1-B appropriate, least restrictive housing and program settings. Housing assignments shall consider the need for single, double or dormitory assignment or location ☒ ☐ ☐ within the dormitory; The facility only has single rooms and two separate units for classification purposes. (b) consider facility populations and physical design of the facility; ☒ ☐ ☐ Chapter 12, Section 1-B (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall Chapter 12, Section 1-B through F include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 30 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the Chapter 12, Section 1-A, 2 youth's behavior while in custody; and, ☒ ☐ ☐ The Senior Group Supervisor reviews classification daily. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single Chapter 13, Section 1 Detainee Rights occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or ☒ ☐ ☐ Chapter 12, Section 1-D, 3 status as an indicator of likelihood of being sexually abusive. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 31 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies Chapter 10, Section 5 Transgender and and procedures ensuring respectful and equitable Intersex Youth treatment of transgender and intersex youth. The policies shall provide that: The facility has a comprehensive policy and provides substantial training to staff to ensure they have a full understanding of this regulation and the expectations when a ☒ ☐ ☐ transgender youth is in custody. We reviewed the Gender Identity and Expression Questionnaire as well as Transgender/Intersex Preference forms and found the appropriate documentation and forms are compliant with regulation. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Chapter 10, Section 5-II, B preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☐ ☐ Chapter 10, Section 5-II, B-1, c identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their Chapter 10, Section 5-IV, A safety and well-being. Staff may not automatically house youth according to their external anatomy and shall ☒ ☐ ☐ document the reasons for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ Chapter 10, Section 5-IV, D behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, Chapter 10, Section 5-IV, B4 facility staff shall make every effort to ensure the safety ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 32 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Chapter 10, Section 5-IV, C anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION The facility administrator shall develop and implement Chapter 13, Section 1 Detainee Rights written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal Chapter 13, Section 1-C, 1-a information shall be provided and supplemented with Chapter 20, Section 1-A, 4 Program video orientation if feasible. Provision shall be made to Orientation provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include The Youth Orientation Booklet was last information that addresses: updated in September 2023. We found each component of regulation is addressed and ☒ ☐ ☐ explained per regulation. After oriented at admission, youth initial an understanding of the orientation and facility rules. Youth keep the booklet in their room. In addition to T15 requirements, the agency has added information regarding the Youth Bill of Rights and the Ombudsman contact information. (a) facility rules including contraband and searches and disciplinary procedures; Chapter 13, Section 1-B, 1-o ☒ ☐ ☐ Chapter 20, Section 1-A, 4-a and b (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Chapter 13, Section 1-B, 3-a and b incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when Chapter 20, Section 1-A, 4-c youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual Chapter 20, Section 1-A, 4-d harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; Chapter 22, Section 6-C, a ☒ ☐ ☐ This is in the also in the PREA Policy. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 33 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) identification of key staff and their roles; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-e (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free Chapter 13, Section 1-C, 1-b of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; Chapter 20, Section 1-A, 4-f Chapter 13, Section 1-B, 1-e (f) access to legal services and information on the ☒ ☐ ☐ court process; Chapter 20, Section 1-A, 4-g and h Chapter 13, Section 1-B, 1-m (g) access to routine and emergency health and mental ☒ ☐ ☐ health care; Chapter 20, Section 1-A, 4-i Chapter 13, Section 1-B, 1-k (h) access to education, religious services, and ☒ ☐ ☐ recreational activities; Chapter 20, Section 1-A, 4-k (i) housing assignments; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-j (j) opportunity for personal hygiene and daily showers including the availability of personal care items Chapter 13, Section 1-B, 1-b, d, f, j ☒ ☐ ☐ Chapter 20, Section 1-A, 4-l and m (k) rules and access to correspondence, visits and telephone use; Chapter 13, Section 1-B, 1-e, h, i ☒ ☐ ☐ Chapter 20, Section 1-A, 4-n 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 34 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (l) availability of reading materials, programming, and other activities; Chapter 13, Section 1-B, 1-e and n ☒ ☐ ☐ Chapter 13, Section 1-B, 2-e Chapter 20, Section 1-A, 4-o (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; Chapter 13, Section 1-E Use of Force ☒ ☐ ☐ Chapter 20, Section 1-A, 4-p (n) immigration legal services; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-q (o) emergencies including evacuation procedures; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-t (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by Chapter 13, Section 1-A, q other youth and staff; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-u (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-r (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-s (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that Chapter 20, Section 1-F at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ Chapter 20, Section 1-A, 4-v 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 35 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354 SEPARATION The facility administrator shall develop and implement Chapter 27, Section 1 Separation written policies and procedures that address: The facility is able to separate youth in the day room or classroom, whichever is most responsive to the intent of the separation. The process of documenting the separation is compliant with regulation. ☒ ☐ ☐ The agency created a self-separation form which articulates a youth’s voluntary separation during activities or programming. The form prompts staff to record offering the youth hygiene, school, exercise, recreation, and other activities that take place during their separated status. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, ☒ ☐ ☐ Chapter 27, Section 1-1 assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ Chapter 27, Section 1-1 (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ Chapter 27, Section 1-1 necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☐ ☐ Chapter 27, Section 1-1, a (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and ☒ ☐ ☐ Chapter 27, Section 1-2 Institutions Code Section 208.3 and Section 1354.5 of these regulations. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 36 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains Chapter 27, Section 1-1 necessary. Policy designates a daily review of youth ☒ ☐ ☐ separated from any aspect of routine programming. In reality, staff are constantly reviewing a youth for return to regular programming. No youth were separated for more than a few hours. 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and Chapter 27, Section 2 Room Confinement implement written policies and procedures addressing (RC) the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement There were a total 55 room confinement shall be accomplished in accordance with the following incidents from September 2022 to September guidelines: 2023, down substantially from the 274 RC incidents last cycle. We reviewed documentation for 21 incidents, noting all but ☒ ☐ ☐ 5 were removed within an hour and the remainder within 2 hours. No youth were on RC exceeding 4 hours since April 2022. The facility documents the reason for room confinement, efforts made to re-integrate youth, and the threat posed to justify the need to keep a youth on RC status. (1) Room confinement shall not be used before other, less restrictive, options have been attempted Chapter 27, Section 2-b and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or ☒ ☐ ☐ Chapter 27, Section 2-a retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health ☒ ☐ ☐ Chapter 27, Section 2-c of the youth. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 37 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room Chapter 27, Section 2-2nd Paragraph confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: Chapter 27, Section 1 Chapter 27, Section 2-2nd Paragraph (1) Return the youth to general population. ☒ ☐ ☐ Chapter 27, Section, 1 Chapter 27, Section 2-2nd Paragraph (2) Consult with mental health or medical staff. ☒ ☐ ☐ Chapter 27, Section, 2 (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Chapter 27, Section 2-2nd Paragraph the youth to general population. Chapter 27, Section, 3 ☒ ☐ ☐ The facility staff did a good job of initiating reintegration plans and returning youth to the program. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: Chapter 27, Section 2-2nd Paragraph ☒ ☐ ☐ Chapter 27, Section, 4 (A) Document the reasons for room confinement and the basis for the extension, the date and time Chapter 27, Section 2-2nd Paragraph the youth was first placed in room confinement, ☒ ☐ ☐ and when he or she is eventually released from Chapter 27, Section, 4-a room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to Chapter 27, Section 2-2nd Paragraph integrate the youth to general population. ☒ ☐ ☐ Chapter 27, Section, 4-b 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 38 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) Obtain documented authorization by the facility superintendent or his or her designee Chapter 27, Section 2-2nd Paragraph every four hours thereafter. ☒ ☐ ☐ Chapter 27, Section, 4-c (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires Chapter 27, Section 1-4, a a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ Chapter 27, Section 1-4, b wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and Chapter 27, Section 1-4, c protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN The facility administrator shall develop and implement ☒ ☐ ☐ Chapter 20, Section 16 Assessment Plan written policies and procedures for assessment and case planning. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 39 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: The assessment is based on information collected Chapter 20, Section 16-A during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance abuse history, educational, vocational, We reviewed individual IAP’s for 10 youth and counseling, behavioral health, consideration of known noted they individually articulated specific history of trauma, and family strengths and needs. goals and objectives. Staff do a good job documenting the progress of youth and updating goals, relying on information from the many screenings completed at admission. The information in the plans have become more individualized and is also captured via weekly MDT meetings with agency partners. ☒ ☐ ☐ We reviewed two Individual Rehabilitation Plans (ISP) for youth committed to SYTF and currently housed in Sonoma County per mutual agreement. The plans were informative of services provided and plans when a youth is released. One youth sentenced to prison under old law was re- sentenced in Juvenile Court to SYTF. The gravity of this youth’s mental health issues and the offense itself will be tested upon the youth’s 25th birthday according to agency partners in Santa Cruz. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth Chapter 20, Section 16-A held for at least 30 days or more and created within 40 days of admission. ☒ ☐ ☐ The IAP is to be completed when a youth is in detention for 15 days, exceeding regulation. Thereafter, staff re-assess youth every 30 days. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☐ ☐ Chapter 20, Section 16-B (B) a plan for meeting the objectives that includes a description of program resources needed and ☒ ☐ ☐ Chapter 20, Section 16-C individuals responsible for assuring that the plan is implemented; 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 40 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) periodic evaluation of progress towards meeting the objectives, including periodic review and ☒ ☐ ☐ Chapter 20, Section 16-D discussion of the plan with the youth; (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for Chapter 20, Section 16-E post dispositional youth in accordance with Section 1351; and, Case Plan Exit Summaries are completed prior to the youth’s release and include elements targeting re-entry services. Much of this information comes from weekly MDT meetings. These meetings involve planning and ☒ ☐ ☐ discussion sessions with the assigned DPO, Facility Administrators, Behavior Health, Medical, and the Office of Ed, mostly to develop strategies for better outcomes from the youth’s stay. SYTF youth return to Court in Santa Cruz from being housed in Sonoma for hearings and review of the ISP. To date, 3 youth have transitioned from Sonoma County to the communities in Santa Cruz without incident. (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed Chapter 20, Section 16-F with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 41 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1356 COUNSELING AND CASEWORK SERVICES The facility administrator shall develop and implement Chapter 22, Section 4 Counseling and written policies and procedures ensuring the availability Casework Services of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: Staff are required to meet and document their interactions with youth weekly. Because the Juvenile Probation Officers are located adjacent to the facility, Group Supervisors and officers communicate youth needs and issues ☒ ☐ ☐ as needed, documenting information in the Caseload Explore system. Our observations revealed constant communication about their program and needs. Documentation meets regulation; we provided technical assistance to ensure staff record the conversations weekly per policy. (a) youth will receive assistance with needs or concerns that may arise; ☒ ☐ ☐ Chapter 22, Section 4-A, 1 (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ Chapter 22, Section 4-C, 2 and 3 probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ Chapter 22, Section 4-C, 4 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 42 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the Chapter 19, Section 2 Use of Force (UF) responsible physician, shall develop and implement written policies and procedures for the use of force, which may include chemical agents. Force shall never We reviewed all 6 incidents of UF involving 11 be applied as punishment, discipline, retaliation or youth, from September 2022 to August 2023. treatment. The documentation, justification, and follow- (a) At a minimum, each facility shall develop policies and up procedures required by policy and in procedures which: regulation revealed staff followed procedure. ☒ ☐ ☐ The facility continues to have very few incidents of force, revealing staff presence and de-escalation efforts. Staff do a good job using verbal de-escalation techniques and focus on having conversations with youth, which produce success in a non-violent and responsive manner. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section Chapter 19, Section 2-D, 1 1302 to ensure the safety and security of youth, staff, others and the facility. ☒ ☐ ☐ Requires only the force necessary for control of the youth. (2) outline the force options available to staff including both physical and non-physical options and define Chapter 19, Section 2-B, C and D when those force options are appropriate. ☒ ☐ ☐ The options are staff proximity, Verbal Counseling, and Physical Restraint. (3) describe force options or techniques that are expressly prohibited by the facility. Chapter 19, Section 1-A ☒ ☐ ☐ Not permitted: Chemical agents, Lethal Force, Taser (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative ☒ ☐ ☐ Chapter 19, Section 1-B, 3 action to immediately stop it. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 43 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that includes time period and procedure for documenting Chapter 19, Section 2-E, 1 and reporting the use of force, including reporting requirements of management and line staff and Chapter 19, Section 2-E, 2 procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ Chapter 19, Section 2-E, 10-a-c which include procedures for debriefing a particular Chapter 19, Section 2-E, 11 Documentation incident with staff and/or youth for the purposes of and Reporting training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. ☒ ☐ ☐ Chapter 19, Section 2-E, 2 and 3 (7) define the role, notification, and follow-up procedures required after use of force incidents for Chapter 19, Section 2-D, 2 medical, mental health staff and parents or legal guardians. Chapter 19, Section 2-D, 3 ☒ ☐ ☐ Chapter 19, Section 2-D, 5 Chapter 19, Section 2-E, 11-b (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ Chapter 19, Section 1-B, 4 and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: The agency does not use OC in the facility. (1) identify who is approved to carry and/or utilize ☐ ☐ ☒ chemical agents in the facility and the type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the ☐ ☐ ☒ safety of others and only when de-escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have been exposed ☐ ☐ ☒ to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 44 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☐ ☐ ☒ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training Chapter 19, Section 2-A Training in use of force and chemical agents when appropriate that address: ☒ ☐ ☐ This includes staff’s initial 40 hours of Orientation and regular training on Use of Force (UF). The facility does not use Chemical Agents, OC Spray. (1) known medical and behavioral health conditions that would contraindicate certain types of force; ☒ ☐ ☐ Chapter 19, Section 2-D, 2 (2) acceptable chemical agents and the methods of ☐ ☐ ☒ application. (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☒ ☐ ☐ Chapter 19, Section 2-D, 2 (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ Chapter 19, Section 2-F (5) physical training force options that may require the use of perishable skills. ☒ ☐ ☐ Chapter 19, Section 2-A (6) timelines the facility uses to define regular training. ☒ ☐ ☐ Chapter 19, Section 2-A 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 45 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the Chapter 19, Section 3 Mechanical Restraints responsible physician and mental health director, shall (UR) develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize a youth's We reviewed the single incident of UR, extremities and/or prevent the youth from being ☒ ☐ ☐ involving Mental Health/Self Harm behavior, ambulatory. resulting in the youth being transported to the hospital and then to a Psychiatric Facility. The reason and justification were well documented, as was the presence of agency medical personnel. Physical restraints may be used only for those youth who present an immediate danger to themselves or Chapter 19, Section 3 others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Chapter 19, Section 3-A, 1-a through d restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ Chapter 19, Section 1-B, 4 Limitations for of hands and feet together behind the back (hogtying) is Pregnant Youth prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Chapter 19, Section 6 Use of Restraints for to restrain youth for movement or transportation within ☒ ☐ ☐ Movement Within the Facility the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Chapter 19, Section 3-A, 2 may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no Chapter 19, Section 3-A, 11 later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 46 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the ☒ ☐ ☐ Chapter 19, Section 3-A, 12 time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Chapter 19, Section 3-A, 4 to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: Chapter 19, Section 3-A, 14 (a) documentation of the circumstances leading to an ☒ ☐ ☐ Chapter 19, Section 3-E, 2 application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. ☒ ☐ ☐ Chapter 19, Section 3-G, 9 (c) acceptable restraint devices. Chapter 19, Section 3-E, 1 Soft and Hard ☒ ☐ ☐ Restraints (Handcuffs and Leg Restraints) (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ Chapter 19, Section 3-A, 16 (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ Chapter 19, Section 3-G, 10 AED (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ Chapter 19, Section 3-A, 4 specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Chapter 19, Section 3-G, 6 (h) exercising of extremities. ☒ ☐ ☐ Chapter 19, Section 3-G, 4 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 47 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION Chapter 19, Section 6 Use of Restraints for WITHIN THE FACILITY. Movement Within the Facility The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health director, shall develop and implement written policies Of the 6 UF incidents, one involved UR for two and procedures for the use of restraint devices when the youth under this regulation. It was a physical purpose is for movement or transportation within the fight between 3 youth, two the aggressors, facility that shall include the following: resulting in the application of handcuffs to secure them in their room. ☒ ☐ ☐ Youth attend Juvenile Court adjacent to the facility unless there is a need to transport to Superior Court downtown. It is rare a youth is restrained to transport anywhere within the building; however, youth are placed in restraints when being transported outside of the facility. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required Chapter 19, Section 6-A Approved Equipment training. ☒ ☐ ☐ Chapter 19, Section 6-B Training (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ Chapter 19, Section 6-E Documentation (c) an individual assessment of the need to apply restraints for movement or transportation that includes Chapter 19, Section 6-C Individual consideration of less restrictive alternatives, Assessment consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices ☒ ☐ ☐ Chapter 19, Section 6-C, 1 and Introduction to shall not be used for the purposes of discipline or Chapter retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Chapter 19, Section 6-F Welfare and Institutions Code Section 222. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 48 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in The facility does not have a safety cell. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used ☐ ☐ ☒ to hold only those youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any ☐ ☐ ☒ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive ☐ ☐ ☒ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 49 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room ☐ ☐ ☒ for a period of four hours, staff shall do one or more of the following: ☐ ☐ ☒ (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement Chapter 9, Section 2 written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: We reviewed the 4 incidents involving a strip search this cycle. Each met the requirements ☒ ☐ ☐ of the regulation and are rare occurrences, only when a youth is found with contraband or at intake with documented and articulated suspicion. The search requires administrative approvals. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Chapter 9, Section 2-A, Facility staff. ☒ ☐ ☐ Chapter 9, Section 2-B-Youth (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being ☒ ☐ ☐ Chapter 9, Section 2-B searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. Chapter 9, Section 2-E Strip Search ☒ ☐ ☐ Procedures (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ Chapter 9, Section 2-B, 1 Definitions 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 50 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor Chapter 9, Section 2-B, 2-c when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. Chapter 10, Section 5-IV, C Searches of ☒ ☐ ☐ Transgender and Intersex Youth (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when ☒ ☐ ☐ Chapter 9, Section 2-B, 2-h conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement Chapter 18, Section 1-A, 2 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to We reviewed 12 of the 44 total grievances health care services, classification decisions, program filed from July 2022 to September 2023. Each participation, telephone, mail or visiting procedures, were handled within 2 days of filing and food, clothing, bedding, mistreatment, harassment or included administrator review. The agency violations of the nondiscrimination policy. There shall be communicates with the youth regarding the no time limit on filing grievances. Policies and ☒ ☐ ☐ statements in the grievance and is responsive procedures shall include provisions whereby the facility to youth needs. manager ensures: Of the grievances during this time period, 19 were filed by one youth and 6 by another. The Director met with these youth and documented the reasons for the outcome. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to ☒ ☐ ☐ Chapter 18, Section 1-B, 1 have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ Chapter 18, Section 1-B, 1 supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ Chapter 18, Section 1-B, 2 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 51 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances Chapter 18, Section 1-B, 5 that relate to health and safety issues must be addressed immediately; ☒ ☐ ☐ Staff try to resolve within 24 hours of receiving the grievance. (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ Chapter 18, Section 1-B, 8 directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ Chapter 18, Section 1-B, 8 (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ Chapter 18, Section 1-B, 9 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ Chapter 18, Section 1-B, 10 involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer ☒ ☐ ☐ Chapter 18, Section 1-B, 14 time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Chapter 18, Section 1-C Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ Chapter 18, Section 1-D addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical Chapter 8, Section 1, G harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the This section outlines all components required staff and submitted to the facility manager by the end of by regulation. the shift, unless additional time is necessary and authorized by the facility manager or designee. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 52 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS The facility does not use force to collect DNA, (a) Pursuant to Penal Code Section 298.1 authorized rather youth refusal is a return to Court. law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☐ ☐ ☒ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☐ ☐ ☒ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 53 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM (a) School Programs Chapter 21, Section 1 School Program The County Board of Education shall provide for the Chapter 21, Section 1, A-1 Annual Evaluation administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee Chapter 21, Section 1, A-2 Use of Technology pursuant to applicable State laws. The school and facility Chapter 21, Section 1, B-4 Communication administrators shall develop and implement written policy and procedures to ensure communication and Chapter 21, Section 1, D-1 Culturally coordination between educators and probation staff. Responsive and Trauma Informed Education Culturally responsive and trauma-informed approaches Services. should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe The Santa Cruz County Office of Education technology practices. The facility administrator shall operates the Hartman School within the request an annual review of each required element of the facility. There continues to be two teachers program by the Superintendent of Schools, and a report and a Principal, all very engaged with youth. or review checklist on compliance, deficiencies, and The teachers facilitate the Scribbles Institute, corrective action needed to achieve compliance with this Music in May, Shakespeare to Go, Library section. Such a review, when conducted, cannot be Services, and BASTA, a gang intervention delegated to the principal or any other staff of any juvenile program. We were able to observe the Music court school site. The Superintendent of Schools shall in May Program, where the volunteer, conduct this review in conjunction with a qualified outside Rebecca Jackson, had a guest performer, agency or individual. Upon receipt of the review, the Antonello De Mateo. He played instruments, facility administrator or designee shall review each item ☒ ☐ ☐ and had engaging conversation about his with the Superintendent of Schools and shall take interest in music, his upbringing in Italy and whatever corrective action is necessary to address each involvement in the music industry. deficiency and to fully protect the educational interests of all youth in the facility. Also offered are Technology via Chromebooks and Independent Living courses, a Restorative Justice Program, and Cabrillo College enrollment for youth that have or are close to graduating. We are pleased to learn the Rising Scholars Grant was awarded to Santa Cruz on September 25, 2023, which will bring a Cabrillo College professor into the facility. Teachers, facility staff, and agency partners meet regularly to discuss all aspects of the youth’s stay, including educational programming, credits, and re-entry plans. Graduated youth continue to be allowed in the classroom and work on their Edevo tablets to further prepare them for independent living, career guidance, and job searches. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 54 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Required Elements The facility school program shall comply with the State Chapter 21, Section 1, A Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Chapter 21, Section 1, D-2 shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, ☒ ☐ ☐ Chapter 21, Section 1, B-2 courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ Chapter 21, Section 1, E-1 Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ Chapter 21, Section 1, E-1 (4) Administration of the High School Equivalency Tests as approved by the California Department of ☒ ☐ ☐ Chapter 21, Section 1, E-1 Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards ☒ ☐ ☐ Chapter 21, Section 1, D-6 grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court Chapter 21, Section 1, E-2 schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 55 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary Chapter 21, Section 1, C-4 or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Chapter 21, Section 1, C-2 implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect the Chapter 21, Section 1, C-4 educational programming of students. The facility has a Multi-Disciplinary Team ☒ ☐ ☐ (MDT) which addresses any issues with youth and promotes communication and coordination to support youth having difficulty in the classroom setting. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school Chapter 21, Section 1, C-3 shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures ☒ ☐ ☐ Chapter 21, Section 1, C-4 that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or Chapter 21, Section 1, D-4 suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 56 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ Chapter 21, Section 1, D-5 federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's Chapter 21, Section 1, B-3 educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Chapter 21, Section 1, B-3, a (B) Home Language Survey and the results of the State Test used for English language proficiency; ☒ ☐ ☐ Chapter 21, Section 1, B-3, b (C) Needs and services of special populations as defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. Chapter 21, Section 1, B-3, c (D) Discipline problems. ☒ ☐ ☐ Chapter 21, Section 1, C (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ Chapter 21, Section 1, B-1 levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☐ ☐ within five school days. Chapter 21, Section 1, B-1 (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's records from his/her prior school(s), including, but not Chapter 21, Section 1, B-2 limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ Chapter 21, Section 1, E-5 placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in Chapter 21, Section 1, E-6 accordance with the State Education Code. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 57 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies Chapter 21, Section 1, E-3 and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- Chapter 21, Section 1, E-4 ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Chapter 20, Section 2 Recreation and The facility administrator shall develop and implement Exercise Program Discussion written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or The agency provides numerous programming their bed area. opportunities to youth. A resource board and calendars are updated monthly and posted in the living unit. Youth receive these services ☒ ☐ ☐ through community stakeholders and providers, the SCOE, and probation staff. Our review of those offered revealed the interesting program options for youth and, with the low population, each is afforded many options for fun, focused, and research-based practices with a focus on youth rehabilitation. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Chapter 20, Section 2-Discussion, 1 hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Chapter 20, Section 2-Discussion, 3 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 58 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such program, recreation, and exercise schedule shall be posted in the living units. Chapter 20, Section 2-Discussion, 4 ☒ ☐ ☐ The facility Program, recreation, and exercise schedule is posted in the living unit. It is noted that Large Muscle Exercise (LME) is completed during the school day. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Chapter 20, Section 2-Discussion, 5 ensure content offered is current, consistent, and relevant to the population. ☒ ☐ ☐ The annual Program Review Memo and Program List was conducted by Sara Ryan, Division Director, on September 12, 2023. (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to Chapter 20, Section 2, C-1 through 3 include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 ☒ ☐ ☐ and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 59 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; Chapter 20, Section 2, C-10 (3) Anger Management; (4) Conflict Resolution; Programs include: (5) Juvenile Justice System; (6) Trauma-related interventions; Barrios Unidos (Peer to Peer Group facilitated by CBO); Gang Intervention (SCOE); Human (7) Victim Awareness; Trafficking Awareness; Positive Parenting; Yoga; Self-Care; Parent/Teen Mediation; (8) Self-Improvement; Financial Literacy; CFT; ART; Career Panels; (9) Parenting Skills and support; College Courses and Readiness through the County Office of Education; Library Services; (10) Tolerance and Diversity; ☒ ☐ ☐ Unchained; Young Writers Program; Edovo (11) Healing Informed Approaches; Tablet Technology; Chess (Community Volunteers); The Beat Within; Friday Night (12) Interventions by Credible Messengers; Live, Seven Challenges; and a number of volunteers for Art, Theater, Murals, NA, AA, (13) Gender Specific Programming; and special events by various Community (14) Art, creative writing, or self-expression; members. (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; Music in May is a monthly virtual and in- person program to teach youth the benefits of (17) Career and leadership opportunities; and, music as forms of communication and as entertainment, via Chamber Music (18) Other topics suitable to the youth population. performances. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled Chapter 20, Section 2, B-1 through 3. activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity Chapter 20, Section 2, A each day. ☒ ☐ ☐ Each youth receives 70 minutes of LME via Physical Education at school. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and Chapter 20, Section 2, Discussion 6 programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 60 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to religious Chapter 14, Section 1-A, 1 services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Chapter 14, Section 1-A, 2 (b) availability of clergy; and, ☒ ☐ ☐ Chapter 14, Section 1-A, 2 (c) availability of religious diets. ☒ ☐ ☐ Chapter 14, Section 1-A, 2 1373 WORK PROGRAM The facility administrator shall develop policies and Chapter 20, Section 6, A-1 through 3 procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 61 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1374 VISITING The facility administrator shall develop and implement Chapter 15, Section 1-I, 1 and 2 written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Chapter 15, Section 1-A, 5 and 6 receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and Facility staff allow any person to visit a youth supportive adults, may be allowed to visit with the that can have a positive outcome on a youth’s approval of the facility administrator or designee, and in behavior in the facility or re-entry into the conjunction with the youth’s case plan or in the best community. interest of the youth. ☒ ☐ ☐ In-person visitation is on one weeknight and one weekend day. Virtual visits continue if the parent is unable to come to the facility. With regard to SYTF youth in Sonoma County, Santa Cruz staff take the parents of youth to visit their child two times per month. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Chapter 15, Section 1-B Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations Chapter 15, Section 1-A, 3 Monitoring shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Chapter 15, Section 1-A, 4 Two hours/week Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall Chapter 15, Section 1-A, 5 Therapy and be accommodated as necessary and within the discretion Professional Visits of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside Chapter 15, Section 1-A, 6 Special Visits the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ Chapter 15, Section 1-A, 7 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 62 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ Chapter 13, Section 2 written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ Chapter 13, Section 2-A, 5 (b) youth may send two letters per week postage free; Chapter 13, Section 2-A, 3 ☒ ☐ ☐ The facility allows unlimited letters postage- free. (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of Chapter 13, Section 2-A, 1 Confidential public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for Chapter 13, Section 2-B-1 Screening contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ Chapter 13, Section 2-B, 1 cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS The administrator of each juvenile facility shall develop ☒ ☐ ☐ Chapter 20, Section 4 and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES The facility administrator shall develop written procedures ☒ ☐ ☐ Chapter 13, Section 3 to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ Chapter 13, Section 3-A (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ Chapter 13, Section 3-A 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 63 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ Chapter 13, Section 3-A 1390 DISCIPLINE The facility administrator shall develop and implement Chapter 16, Section 1-A, 1-a written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use Chapter 16, Section 1-A, 1-c of positive behavior interventions and supports. Discipline Chapter 16, Section 1-A, 1-d shall be imposed at the least restrictive level which ☒ ☐ ☐ promotes the desired behavior and shall not include corporal punishment, group punishment, physical or The facility has structured a discipline matrix psychological degradation. Deprivation of the following is to allow youth to understand expectations and not permitted: consequences. (a) bed and bedding; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 1 (b) daily shower, access to drinking fountain, toilet and ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 3; 5; 8; 9 personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 2 (d) contact with parent or attorney; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 4 (e) exercise; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 6 (f) medical services and counseling; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 11 and 13 (g) religious services; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 12 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 64 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (h) clean and sanitary living conditions; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 10 (i) the right to send and receive mail; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 7 (j) education; and, ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 14 (k) rehabilitative programming. ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 15 The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Chapter 16, Section 1-A, 1-b Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement ☒ ☐ ☐ Chapter 17, Section 1 written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ Chapter 17, Section 1-B, 1-a through c (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-h (c) definition of major and minor rule violations and their consequences, and due process requirements; Chapter 17, Section 1-A ☒ ☐ ☐ The rules and sanctions are posted in the living unit. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 65 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ Chapter 17, Section 1-A, 1-h (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Chapter 17, Section 1-A, 1 Minor Rule imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Violations accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall be documented and require the following: Chapter 17, Section 1-A, 2 Major Rule Violations We reviewed 9 of the 17 major incidents which resulted in due process. The form, how staff follow the process, and the consistency in which it is applied are well documented and allow the youth to realize behavior-related consequences for their actions. No youth requested a hearing and agreed with the incident report and proposed sanction. ☒ ☐ ☐ We found youth are held accountable with the least restrictive sanction for the noted rule violation. Verbal discussions and counseling are part of the process and our review found youth returned to programming quickly. Staff encourage moving on from bad behavior to positive performance through conflict resolution and counseling. We provided technical assistance to ensure staff complete all elements of the due process form, not leaving any blanks where noted. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Chapter 17, Section 1-A, 2-a (2) accommodations provided to youth with disabilities, limited literacy, and English language ☒ ☐ ☐ Chapter 17, Section 1-A, 2-b learners; 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 66 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) hearing by a person who is not a party to the ☒ ☐ ☐ Chapter 17, Section 1-A, 2-c incident; (4) opportunity for the youth to be heard, present ☒ ☐ ☐ Chapter 17, Section 1-A, 2-d evidence and testimony; (5) provision for youth to be assisted by staff in the ☒ ☐ ☐ Chapter 17, Section 1-A, 2-e hearing process; (6) provision for administrative review. ☒ ☐ ☐ Chapter 17, Section 1-A, 2-f (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☐ ☐ ☒ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. County of Santa Cruz Health Services The health administrator/responsible physician, in Agency (CSCHSA) Series 300, J-310: Care cooperation with the facility administrator and the local and Treatment of Communicable Diseases ☒ ☐ ☐ health officer, shall develop written policies and procedures to address the identification, treatment, control and follow-up management of communicable This policy outlines guidelines to address diseases. The policies and procedures shall address, communicable diseases. but not be limited to: CSCHSA Series 300, I-A Intake Screening County of Santa Cruz - Juvenile Hall Memo (most current 11-20-20): Medical Isolation (a) Intake health screening procedures; ☒ ☐ ☐ County of Santa Cruz Probation Department - Juvenile Hall Memo effective March 26, 2020: COVID-19 Pre-Book Screening Paragraph #1 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 67 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS CSCHSA Series 300, I-B, 1 and 2 This articulates the nature of identified problem and list of complaints in the screening process. (b) Identification of relevant symptoms; ☒ ☐ ☐ County of Santa Cruz Probation Department - Juvenile Hall Memo effective March 26, 2020: COVID-19 Pre-Book Screening Paragraph #3: Questions about symptoms. CSCHSA Series 300 I-B: Health Assessment (c) Referral for medical evaluation; ☒ ☐ ☐ County of Santa Cruz - Juvenile Hall Memo (most current 11-20-20): Medical Isolation. Bullet #1 CSCHSA Series 300, I-B, 6: Treatment CSCHSA Series 300, II Plan for Segregation CSCHSA Series 300, IV Health Education for (d) Treatment responsibilities during detention; ☒ ☐ ☐ Treatment Planning County of Santa Cruz - Juvenile Hall Memo (most current 11-20-20): COVID-19 Quarantine Protocols. Bullet #3 CSCHSA Series 300, I-B, 7 Coordination (e) Coordination with public and private community- ☒ ☐ ☐ with private/public resources for follow-up based resources for follow-up treatment; treatment if necessary. County of Santa Cruz Probation Department - Juvenile Hall Memo effective March 26, (f) Applicable reporting requirements; and, ☒ ☐ ☐ 2020: Notifications to Probation Administrators, and Public Questions about symptoms. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 68 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS County of Santa Cruz Health Services Agency (CSCHSA) Series 300: Care and Treatment of Communicable Diseases (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ This policy outlines a series of guidelines to address communicable diseases and outbreaks. The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency has signage and directives for identified by the local health officer and currently youth and staff posted throughout the facility recommended public health interventions. ☒ ☐ ☐ to educate, communicate, and control the current process for COVID-19. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) Santa Cruz County Health Services Agency The health administrator, in cooperation with the facility (HSA) Series 300, J304 Access to Treatment administrator, shall develop policy and procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and SCHSA completed a report of statistical behavioral/mental health care services. information for January 2022 to December 2022 revealed: Youth admitted: 191 ☒ ☐ ☐ Youth Released: 191 Youth detained for <48 hours: 109 ADP: 13.2 Medical referrals to outside providers: 19 ER Visits: 4 Dental Services: 29 Monthly avg youth on Psychotropic Meds: 6.8 Monthly avg youth with open MH case: 17.7 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 69 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1480 STANDARD FACILTY CLOTHING ISSUE The youth’s personal clothing, undergarments and Chapter 24, Section 2, A-1 footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ Chapter 24, Section 2, A-2, a (b) The standard issue of climatically suitable clothing ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Chapter 24, Section 2, B-1 (2) Outer garments; ☒ ☐ ☐ Chapter 24, Section 2, B-2 (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; Chapter 24, Section 2, B-3 ☒ ☐ ☐ Chapter 24, Section 2, B-4 (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. Chapter 24, Section 2, B-3 ☒ ☐ ☐ Chapter 24, Section 2, B-4 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried ☒ ☐ ☐ Chapter 24, Section 3, A-2 completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Chapter 24, Section 2, B-6 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 70 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1482 CLOTHING EXCHANGE The facility administrator shall develop and implement Chapter 24, Section 3 written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Chapter 24, Section 3, F There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS There shall be written policies and site-specific Chapter 24, Section 4 procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ Chapter 24, Section 4, A-1, f items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Chapter 24, Section 4, A-1, a (b) Toothpaste; ☒ ☐ ☐ Chapter 24, Section 4, A-1, b (c) Soap; ☒ ☐ ☐ Chapter 24, Section 4, A-1, c (d) Comb; ☒ ☐ ☐ Chapter 24, Section 4, A-1, d 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 71 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (e) Shaving implements; ☒ ☐ ☐ Chapter 24, Section 4, A-1, e (f) Deodorant; ☒ ☐ ☐ Chapter 24, Section 4, A-1, n Chapter 24, Section 4, A-1, i, Chapter 24, Section 4, A-1, j (g) Lotion; ☒ ☐ ☐ Chapter 24, Section 4, A-1, k (h) Shampoo; and, ☒ ☐ ☐ Chapter 24, Section 4, A-1, g (i) Post-shower conditioning hair products. ☒ ☐ ☐ Chapter 24, Section 4, A-1, l Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap Chapter 24, Section 4, A-1 provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged Chapter 24, Section 4, B-1 safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared Chapter 24, Section 5, A-5 Disposable Razors among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE There shall be written policies and site specific Chapter 20, Section 11 Showers procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ Chapter 24, Section 4, B-1 teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 72 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1487 SHAVING Youth shall have access to a razor daily, unless their Chapter 24, Section 5 Shaving appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Hair care services shall be available in all juvenile Chapter 24, Section 1 Haircuts facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Clean laundered, suitable bedding and linens, in good Chapter 24, Section 2, B-1, a ☒ ☐ ☐ repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ Chapter 24, Section 2, B-1, a-A regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ Chapter 24, Section 2, B-1, a-B (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Chapter 24, Section 2, B-1, a-B (d) One towel; and, ☒ ☐ ☐ Chapter 24, Section 2, B-1, a-C (e) One blanket or more, up on request ☒ ☐ ☐ Chapter 24, Section 2, B-1, a-D 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 73 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1501 BEDDING LINEN EXCHANGE The facility administrator shall develop and implement Chapter 24, Section 3, E site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ Chapter 24, Section 3, E-1 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Chapter 25, Section 1 Facility Sanitation The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 74 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐ ☐ ☒ Dependent or neglected minors who are defined under Viola Section 300 of the Welfare and Institutions Code (WIC) tion are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☐ ☒ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Viola tion Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 75 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Viola tion Adult inmates from an adult facility (e.g. inmate ☐ ☐ ☒ workers or “Scared Straight” programs) are not allowed in the facility in a manner that allows contact with Viola minors. tion 7606 Santa Cruz Juvenile Hall PRO 23-24 Page 76 of 76 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7606 FACILITY NAME: Santa Cruz County Juvenile Hall FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): X X FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 3, 2023 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; ☒ ☐ ☐ 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used ☒ ☐ ☐ for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; ☒ ☐ ☐ 4. A secure vault or storage space for youth, valuables; ☒ ☐ ☐ 5. Telephone accessible to youth; and ☒ ☐ ☐ 6. Access to hot and cold running water for staff use. ☒ ☐ ☐ 1230.1.2 Locked holding room. ☒ ☐ ☐ A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area ☒ ☐ ☐ per youth; 2. Provide no less than 45 square feet of floor space ☒ ☐ ☐ and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as ☒ ☐ ☐ specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section Youth have access to a toilet, sink, and 1230.2, unless a procedure is in effect to give the ☒ ☐ ☐ fountain adjacent to the holding room. youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and ☒ ☐ ☐ 6. Have an outward swinging or lateral sliding door. ☒ ☐ ☐ 7606 Santa Cruz Juvenile Hall PHY 23-24 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy ☒ ☐ ☐ sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors ☒ ☐ ☐ Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy ☒ ☐ ☐ sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or ☒ ☐ ☐ other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an ☒ ☐ ☐ individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or ☒ ☐ ☐ slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the ☒ ☐ ☐ following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, ☒ ☐ ☐ 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a ☒ ☐ ☐ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the ☐ ☐ ☒ following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a ☐ ☐ ☒ minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a ☐ ☐ ☒ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☐ ☐ ☒ 7606 Santa Cruz Juvenile Hall PHY 23-24 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories The facility was constructed with one Dormitories shall provide the following: dormitory, however, it has been used as an 1. A minimum of 50 square feet of floor area per ☐ ☐ ☒ alternative classroom since the 2008-2010 youth with the minimum size of a dormitory being inspection cycle. 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; ☐ ☐ ☒ 3. Dormitories in juvenile halls shall be designed for ☐ ☐ ☒ no more than 30 youth; 4. Camps shall conform to Items 1 and 2. ☐ ☐ ☒ 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per ☒ ☐ ☐ youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section ☒ ☐ ☐ 1230.2. 1230.1.11 Physical activity and recreation areas. The agency indoor recreation space is the unit Indoor/outdoor physical activity and recreation areas dayroom and the outdoor space is a shared shall be designed as follows: courtyard off of each unit, compliant with 1. Minimum indoor outdoor recreation space for regulations when constructed in 1968. The facility capacity: 40 or less is 9,000 square feet; facility has a large outdoor recreation area but 41-274 is 225 square feet per youth up to 61,650 because there is inadequate fencing, it is not square feet; 275 or more is 61,650 square feet, able to be used. plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] ☒ ☐ ☐ The agency was awarded SB 81, Round 1 funding for a gymnasium, to meet current regulations regarding indoor and outdoor space. Due to delays from the county, State Fire Marshal, and contractor/design issues, the project has suffered numerous delays. Last communications with the county reveal the project is scheduled to begin construction in 2023. 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like ☒ ☐ ☐ surface. 1.2 The required recreation area shall contain no ☒ ☐ ☐ single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow ☒ ☐ ☐ compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide ☒ ☐ ☐ security. 7606 Santa Cruz Juvenile Hall PHY 23-24 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Access must be provided to a toilet, wash basin and drinking fountain as specified in Section 1230.2. Youth return to the unit adjacent to the current ☒ ☐ ☐ space for using the restroom. 1230.1.12 Academic classrooms. ☒ ☐ ☐ There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall ☒ ☐ ☐ be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk The Multi-purpose room is used as a ☒ ☐ ☐ and work area and a minimum of 28 square feet of classroom in Unit A. floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to ☒ ☐ ☐ emergencies. The classroom shall be designed for a maximum of 20 ☒ ☐ ☐ minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small The old dormitory is used for this purpose, group educational purposes. ☒ ☐ ☐ which is adjacent to the existing classroom in Unit B. 1230.1.13 Safety room. A safety room shall: ☒ ☐ ☐ 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; ☒ ☐ ☐ 3. Be padded as specified in Section 1230.2.7; ☒ ☐ ☐ 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 ☒ ☐ ☐ inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified ☒ ☐ ☐ in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls ☒ ☐ ☐ for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the ☒ ☐ ☐ room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; ☒ ☐ ☐ and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches ☒ ☐ ☐ and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. ☒ ☐ ☐ There must be a minimum of one suitably equipped medical examination room in every juvenile facility. 7606 Santa Cruz Juvenile Hall PHY 23-24 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Medical examination rooms shall provide the following: Medical Exam space was constructed in 2003. 1. Space for carrying out routine medical ☒ ☐ ☐ examinations and emergency care and used for no other purpose; 2. Privacy for youth; ☒ ☐ ☐ 3. Lockable storage space for medical supplies; ☒ ☐ ☐ 4. Not less than 144 square feet of floor space with ☒ ☐ ☐ no single dimension less than 7 feet; 5. Hot and cold running water; ☒ ☐ ☐ 6. Smooth, nonporous, washable surface; ☒ ☐ ☐ 7. A medical exam table; and, ☒ ☐ ☐ 8. Adequate lighting. ☒ ☐ ☐ 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies ☒ ☐ ☐ and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a ☒ ☐ ☐ minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. ☒ ☐ ☐ Dining areas shall not contain toilets or showers in the ☒ ☐ ☐ same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- ☒ ☐ ☐ person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to ☒ ☐ ☐ accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, ☒ ☐ ☐ bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with ☒ ☐ ☐ a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided ☒ ☐ ☐ for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 7606 Santa Cruz Juvenile Hall PHY 23-24 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable ☒ ☐ ☐ janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms ☒ ☐ ☐ and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting ☒ ☐ ☐ in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, ☒ ☐ ☐ California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. There are confidential interview rooms/space ☒ ☐ ☐ Confidential interview rooms shall contain a minimum in the booking area. of 60 square feet of floor area. In juvenile halls there shall be a minimum of one ☒ ☐ ☐ suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably ☒ ☐ ☐ furnished interview room for each facility. This interview room shall provide for confidential ☒ ☐ ☐ consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all ☐ ☐ ☒ minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified ☐ ☐ ☒ in Section 1230.1.11; 2. Academic classrooms as specified in Section ☐ ☐ ☒ 1230.1.12; 3. Medical examination room as specified in Section ☐ ☐ ☒ 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. ☐ ☐ ☒ 1230.1.26 Court holding room for youth. A court holding room shall: ☐ ☐ ☒ 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; ☐ ☐ ☒ 3. Provide no less than 40 square feet of floor area ☐ ☐ ☒ and have a ceiling height of 8 feet or more; 7606 Santa Cruz Juvenile Hall PHY 23-24 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Contain seating to accommodate all youth as ☐ ☐ ☒ specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain ☐ ☐ ☒ as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, ☐ ☐ ☒ 7. A mirror of material appropriate to the level of security shall be provided as specified in Section ☐ ☐ ☒ 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for ☒ ☐ ☐ specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: ☒ ☐ ☐ 1. Juvenile halls 1:6; 2. Camps 1:10; and ☐ ☐ ☒ 3. Locked holding rooms 1:8: ☒ ☐ ☐ One toilet and one urinal may be substituted for every ☒ ☐ ☐ 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio ☒ ☐ ☐ to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and ☐ ☐ ☒ 3. Locked holding rooms 1:8: ☒ ☐ ☐ Wash basis must be provided with hot and cold or ☒ ☐ ☐ tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation ☒ ☐ ☐ areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the ☒ ☐ ☐ drinking bubbler; and, 2. The water flow shall be actuated by a mechanical ☒ ☐ ☐ means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. ☒ ☐ ☐ Showers shall be provided with tempered water. 7606 Santa Cruz Juvenile Hall PHY 23-24 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.5 Beds. ☒ ☐ ☐ Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and ☒ ☐ ☐ spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically ☐ ☐ ☒ between the solid bottoms. In secure facilities, the bunks shall be securely ☒ ☐ ☐ anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy ☒ ☐ ☐ rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to ☒ ☐ ☐ sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the ☐ ☐ ☒ entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor ☐ ☐ ☒ of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire ☐ ☐ ☒ Marshal. All padding must be: ☐ ☐ ☒ 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; ☐ ☐ ☒ 3. At least 112 inch thick; ☐ ☐ ☒ 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal ☐ ☐ ☒ objects; 5. Firmly bonded to all padded surfaces to prevent ☐ ☐ ☒ tearing or ripping; and, 6. Without any exposed seams susceptible to tearing ☐ ☐ ☒ or ripping. 1230.2.8 Seating. ☒ ☐ ☐ Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is ☒ ☐ ☐ seating for one person. 1230.2.9 Weapons lockers. There is a weapons locker in the sallyport Weapons lockers are required in all secure juvenile ☒ ☐ ☐ area. facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual ☒ ☐ ☐ compartments, each with an individual locking device. 7606 Santa Cruz Juvenile Hall PHY 23-24 - 8 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F ☒ ☐ ☐ 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of ☒ ☐ ☐ security must be provided near each wash basin specified in these regulations. 7606 Santa Cruz Juvenile Hall PHY 23-24 - 9 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7606 FACILITY: Santa Cruz County Juvenile Hall TYPE: JH RC: 42 FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 3, 2023 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Intake Holding Pre-98 2 (5) (10) 83 Sq Ft NOTE: There is an 11’ Bench in each holding room to allow for 5 youth in each. Youth have access to a toilet, sink, drinking fountain, 2 showers, and 2 interview rooms in the Intake area. Medical Exam 2003 1 227 Sq Ft 1 1 1 NOTE: There is 9 cubic feet of storage in this area. Unit A: On the day of the inspection there were – youth in Unit A. Single Pre-98 20 1 1 20 68 Sq Ft 1 1 1 NOTE: In this unit, 18 of the 20 rooms are regular youth sleeping rooms with a square footage of 68’. Two of the rooms are observation rooms with a camera and approximately 71 square feet. The observation rooms are rarely used, none since the last inspection. There are 4 showers in this unit of the dayroom space. The activity/dayroom is approximately 1167 square feet. Unit B: On the day of the inspection, there were – youth in this unit. Single Pre-98 22 1 1 22 67-69 Sq Ft 1 1 1 NOTE: In this unit, Room #40 is identified as an observation room with a camera and approximately 69 square feet. The observation room is rarely used, none since the last inspection. There are 4 showers in this unit of the dayroom space. The activity/dayroom is approximately 1204 square feet. Classroom A Pre-98 593 Sq Ft Classroom B-1 Pre-98 615 Sq Ft Classroom B-2 Pre-98 761 Sq Ft NOTE: Classrooms A and B-1 are used for individual instruction, online classes, and counseling. Classroom B-2 is classroom instruction space used for all youth unless individual needs are present. Dining Room *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7606 Santa Cruz Juvenile Hall LASE 23-24 - 1 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Pre-98 1 1160 Sq Ft 1 1 1 NOTE: The Dining area is pending a remodel to update the space using SB 81 Round 1 and 2 funding. Exercise Space Outdoor Pre-98 7280 Sq Ft Yard NOTE: The outdoor recreation space is pending a remodel to update the space using SB 81 Round 1 and 2 funding. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7606 Santa Cruz Juvenile Hall LASE 23-24 - 2 - J460 LAS JUV-05.dot (rev.12/2022)