Santa Cruz PROB (2025-2026 inspection cycle)

February 10, 2026 Fernando Giraldo, Chief Probation Officer Santa Cruz County Probation Department 3650 Graham Hill Road Felton, CA, 95018 2025-2026 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SANTA CRUZ COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Giraldo: The 2025-2026 Comprehensive Inspection of the Santa Cruz County Probation Department has been completed. A pre-inspection briefing was held on Wednesday, May 28, 2025, and the following facilities were inspected on/between Monday, July 21, 2025, and Wednesday, July 23, 2025: FACILITY NAME BSCC # FACILITY TYPE Santa Cruz Juvenile Hall 7606 JH Santa Cruz SYTF 7608 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition to the inspection(s) by the BSCC, Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation and Living Area Space Evaluation attachments for information related to Rated Capacity. An Exit Briefing with your staff was held on Wednesday, July 23, 2025; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. Fernando Giraldo Chief Probation Officer Page 2 * * * Please email me at ray.watson@bscc.ca.gov or call (916) 846-5986 if you have any questions. Sincerely, RAY WATSON Field Representative Facilities Standards and Operations Division Cc: Presiding Judge, Santa Cruz County Juvenile Court* Chair, Juvenile Justice Commission, Santa Cruz County* Chair, Board of Supervisors, Santa Cruz County* County Administrator, Santa Cruz County* Sara Berman, Probation Division Director, Santa Cruz County Probation *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7606+ Santa Cruz PROB JH SYTF CI LTR 25-26 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7606 FACILITY NAME: Santa Cruz Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Sara Berman, Probation Division Director; Jennifer Martinez, Assistant Division Director; Jenny Zamora-Ayala; Senior Group Supervisor; Alicia Padilla, Institutional Supervisor; Gabriel Haro, Institutional Supervisor; Andrew Vazquez, Institutional Supervisor; Blanca (Program Director) & Angie (RN), Health and Human Services; Katherine Marashian, Santa Cruz Behavioral Health; Jennifer Izant-Gonzales, Director of Alternative Education; 1 male youth 16yrs old; 1 male youth 17 yrs old; 1 male youth 18 yrs old; 1 male youth 17 yrs old FIELD REPRESENTATIVE: Ray Watson DATE: July 21st, 22nd, 23rd, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF Building Inspection: Completed March 12, BUILDING AND GROUNDS 2024 On an annual basis, or as otherwise required by law, each Building Inspection: Completed March 13, juvenile facility administrator shall obtain a documented 2025 inspection and evaluation from the following: (a) county building inspector or person designated by the ☒ ☐ ☐ The agency provided the required annual Board of Supervisors to approve building safety; building inspection reports authored by Santa Cruz County Supervising Building Inspector Rai Dean. The reports indicate “the facilities appear to be in good operating condition”. No concerns were found. (b) fire authority having jurisdiction, including a fire Fire Inspection: July 18, 2024 clearance as required by Health and Safety Code Section 13146.1(a) and (b); The annual 2024 fire inspection was ☒ ☐ ☐ completed by Scotts Valley Fire Protection District Inspector Erin Collins. No violations were found. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 1 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) local health officer, inspection in accordance with Environmental Health Inspection: March 7, Health and Safety Code Section 101045; 2025 – Completed by Jennifer Meade, Santa Cruz County Environmental Health Specialist, and Brittany Straw, Environmental Specialist Trainee. Nutritional Health Inspection: March 21, 2025 – Completed by Caren Dix, Registered Dietitian Nutritionist. No significant deficiencies were noted during the inspection. ☒ ☐ ☐ Medical/Mental Health Inspection: March 6, 2025 - Completed by Lisa Hernandez, MD, MPH; Karissa Cortez, MD, MPH; Emillie Feenan, RN, PHN; and contracted Corrections Evaluator and Accreditation Surveyor, Dr. Chia Chen Lee. Dr. Lee wrote the Santa Cruz County Juvenile Hall meets all applicable Title 15 Standards for Medical/Mental Health. (d) county superintendent of schools on the adequacy of The Robert A. Hartman School located inside educational services and facilities as required in Section the Santa Cruz County Juvenile Hall was 1370; evaluated by Kieth Thorbahn, Assistant Superintendent of Educational Services from the San Benito County Office of Education. The program review and evaluation were conducted on December 6, 2023, and December 19, 2024. ☒ ☐ ☐ A certified memorandum dated September 3, 2024, written by Santa Cruz County Office of Education Superintendent, Dr. Faris Sabbah, confirmed Hartman School, located inside the Santa Cruz County Juvenile Hall, meets California State Law and The California Education Code standards. (e) juvenile court as required by Section 209 of the Jerry Vinluan, presiding judge of the juvenile Welfare and Institutions Code; and, court, inspected the Santa Cruz Juvenile Facilities on December 1, 2023, and again on December 27, 2024. Judge Vinluan found the ☒ ☐ ☐ facilities to be within the minimum standards adopted by the Board of State and Community Corrections. (f) the Juvenile Justice Commission as required by The Santa Cruz County JJDPC conducted an Section 229 of the Welfare and Institutions Code or inspection of the juvenile facilities on Probation Commission as required by Section 240 of the November 27, 2023, and on October 11, 2024. Welfare and Institutions Code. While the evaluations outlined several recommendations, the report states “the Santa ☒ ☐ ☐ Cruz County Detention Facility continues to strive to be a model for JDAI principles. The inspection found that the Santa Cruz County Detention Facility met 95% of JDAI standards which is commendable.” 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 2 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1320 APPOINTMENT AND QUALIFICATIONS Policy: Section 6.1 – Standards & Training for Corrections Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification letter BSCC staff was provided with a certification confirming that all elements of regulation are met. letter from Chief Probation Officer, Fernando Giraldo dated June 10, 2025, confirming staff (a) Appointment ☒ ☐ ☐ at the Santa Cruz Juvenile Hall are recruited In each juvenile facility there shall be a superintendent, and hired in accordance with Title 15 director or facility manager in charge of its program and regulation Section 1320. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy: Section 6.1 – Standards & Training for Each facility shall: Corrections (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy: Section 6.1 – Standards & Training for examination including tuberculosis screening test and Corrections evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy: Section 6.1 – Standards & Training for and training requirements adopted by the Board Corrections ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy: Section 6.1 – Standards & Training for employee, and psychological examination in Corrections accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Policy: Section 6.1 – Standards & Training for employees of the facility, who may be present at the Corrections facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 3 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Policy: Section 4.2 – Institutional Supervisors Shift Responsibilities Each juvenile facility shall: (a) have an adequate number of personnel sufficient to After reviewing the agency’s organizational carry out the overall facility operation and its chart, shift schedules, and daily staffing programming, to provide for safety and security of youth rosters, it was determined the agency has and staff, and meet established standards and sufficient staffing to carry out the overall facility regulations; operations and its programming. The agency staffs two Group Supervisors in each unit with a floater available. There is also an Institutional Supervisor on duty. On graveyard shifts, there is one Group Supervisor in each unit with an Institutional Supervisor on duty as well. The agency allocates the following positions in Juvenile Hall: • 1 Division Director ☒ ☐ ☐ • 1 Assistant Division Director • 5 Institutional Supervisors • 17 Group Supervisors (1 Vacancy) • 19 Extra Help Group Supervisors • 1 Supervising Cook • 2 Cooks • 1 Housekeeper • 1 Administrative Aide On the day of inspection, there were nine (9) youths detained in juvenile hall. All youth were housed in Unit A to accommodate ongoing construction to retrofit portions of the facility. It was confirmed through interviews with young people and staff that no services have been denied due to the construction activity, and the agency is able to provide adequate staffing to ensure everyone’s safety during the project. (b) ensure that no required services shall be denied Policy: Section 4.2 – Institutional Supervisors because of insufficient numbers of staff on duty absent Shift Responsibilities ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy: Section 4.2 – Institutional Supervisors ensure adequate supervision of all staff members; ☒ ☐ ☐ Shift Responsibilities (d) have a clearly identified person on duty at all times Policy: Section 4.2 – Institutional Supervisors who is responsible for operations and activities and has Shift Responsibilities completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Policy: Section 4.2 – Institutional Supervisors unit whenever there are youth in the living unit; ☒ ☐ ☐ Shift Responsibilities 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 4 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) have sufficient food service personnel relative to the Policy: Section 4.2 – Institutional Supervisors number and security of living units, including staff qualified Shift Responsibilities and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct We interviewed food service personnel, and food preparation and servings; conduct related training they reported good relationships with staff and programs for culinary staff; and maintain necessary youth. The food is prepared onsite and is good ☒ ☐ ☐ records; or, a facility may serve food that meets nutritional tasting according to the young people. The standards prepared by an outside source; facility generally serves two hot meals each day. Menus are developed following a four- week cycle and a copy is posted in the living units for youth to view. (g) have sufficient administrative, clerical, recreational, Policy: Section 4.2 – Institutional Supervisors medical, dental, mental health, building maintenance, Shift Responsibilities transportation, control room, facility security and other support staff for the efficient management of the facility, BSCC staff interviewed medical and mental and to ensure that youth supervision staff shall not be health staff and confirmed the facility offers a diverted from supervising youth; and, variety of services provided by medical and behavior health professionals. The agencies reported good working relationships with ☒ ☐ ☐ probation staff and immediate access to youth when they request services. The County’s Maintenance team conducts ongoing maintenance and repairs at the facility, ensuring facility staff’s attention is not diverted from supervising youth. (h) assign sufficient youth supervision staff to provide Policy: Section 4.2 – Institutional Supervisors continuous wide awake supervision of youth, subject to Shift Responsibilities temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy: Section 4.2 – Institutional Supervisors (A) during the hours that youth are awake, one Shift Responsibilities wide-awake youth supervision staff member on ☒ ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their Policy: Section 4.2 – Institutional Supervisors room for the purpose of sleeping, one wide-awake Shift Responsibilities youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff Policy: Section 4.2 – Institutional Supervisors members on duty at all times, regardless of the Shift Responsibilities number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy: Section 4.2 – Institutional Supervisors duty who is the same gender as youth housed in Shift Responsibilities ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Policy: Section 4.2 – Institutional Supervisors duties such as administration, supervision of Shift Responsibilities personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls This facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 5 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps This Facility is not a Camp. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy: Section 6.3 – On the Job Training AND TRAINING (OJT): Initial Training & Orientation (a) Prior to assuming any responsibilities each youth BSCC staff reviewed the agency’s policies, supervision staff member shall be properly oriented to ☒ ☐ ☐ procedures, and training records and their duties, including: interviewed staff working in the facility to (1) youth supervision duties; confirm compliance with this regulation. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 6 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 6.3 – On the Job Training (2) scope of decisions they shall make; ☒ ☐ ☐ (OJT): Initial Training & Orientation Policy: Section 6.3 – On the Job Training (3) the identity of their supervisor; ☒ ☐ ☐ (OJT): Initial Training & Orientation (4) the identity of persons who are responsible to Policy: Section 6.3 – On the Job Training them; ☒ ☐ ☐ (OJT): Initial Training & Orientation (5) persons to contact for decisions that are beyond Policy: Section 6.3 – On the Job Training their responsibility; and ☒ ☐ ☐ (OJT): Initial Training & Orientation (6) ethical responsibilities. Policy: Section 6.3 – On the Job Training ☒ ☐ ☐ (OJT): Initial Training & Orientation (b) Prior to assuming any responsibility for the supervision Policy: Section 6.3 – On the Job Training of youth, each youth supervision staff member shall (OJT): Initial Training & Orientation receive a minimum of 40 hours of facility-specific orientation, including: The agency’s policies and procedures require (1) individual and group supervision techniques; all new Group Supervisors to be trained during their orientation by the Institutional Supervisor ☒ ☐ ☐ or Sr. Group Supervisor that is on duty. The trainee uses the Training Checklist provided to them prior to their first day to ensure all areas of this regulation are covered during the 40- hour facility-specific orientation. (2) regulations and policies relating to discipline and Policy: Section 6.3 – On the Job Training rights of youth pursuant to law and the provisions of (OJT): Initial Training & Orientation ☒ ☐ ☐ this chapter; Policy: Section 6.3 – On the Job Training (3) basic health, sanitation and safety measures; ☒ ☐ ☐ (OJT): Initial Training & Orientation (4) suicide prevention and response to suicide Policy: Section 6.3 – On the Job Training attempts ☒ ☐ ☐ (OJT): Initial Training & Orientation (5) policies regarding use of force, de-escalation Policy: Section 6.3 – On the Job Training techniques, chemical agents, mechanical and (OJT): Initial Training & Orientation ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Policy: Section 6.3 – On the Job Training trauma and trauma-informed approaches; ☒ ☐ ☐ (OJT): Initial Training & Orientation Policy: Section 6.3 – On the Job Training (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ (OJT): Initial Training & Orientation (8) routine security measures, including facility Policy: Section 6.3 – On the Job Training perimeter and grounds; ☒ ☐ ☐ (OJT): Initial Training & Orientation (9) crisis intervention and mental health referrals to Policy: Section 6.3 – On the Job Training mental health services; ☒ ☐ ☐ (OJT): Initial Training & Orientation Policy: Section 6.3 – On the Job Training (10) documentation; and ☒ ☐ ☐ (OJT): Initial Training & Orientation Policy: Section 6.3 – On the Job Training (11) fire/life safety training ☒ ☐ ☐ (OJT): Initial Training & Orientation (c) Prior to assuming sole supervision of youth, each Policy: Section 6.3 – On the Job Training youth supervision staff member shall successfully (OJT): Initial Training & Orientation complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section The agency’s policies and procedures require 6035. ☒ ☐ ☐ new hires to complete CORE training within one year of appointment. New hires are not assigned to be the sole supervision of youth until they complete CORE. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 7 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Prior to exercising the powers of a peace officer youth Policy: Section 6.3 – On the Job Training supervision staff shall successfully complete training (OJT): Initial Training & Orientation ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy: Section 5.14 – Fire and Life Safety Plan Whenever there is a youth in a juvenile facility, there shall According to the agency’s policies and be at least one wide awake person on duty at all times procedures, all staff are trained on and familiar who meets the training standards established by the ☒ ☐ ☐ with the facility safety plan. We interviewed Board for general fire and life safety which relate facility staff to confirm compliance with this specifically to the facility. regulation. 1324 POLICY AND PROCEDURES MANUAL Policy: Section 1.0 – Mission Statement/Personnel Policies All facility administrators shall develop, publish, and implement a manual of written policies and procedures The agency’s policies and procedures are that address, at a minimum, all regulations that are reviewed annually by the Director of the Santa applicable to the facility. Such a manual shall be made Cruz Juvenile Hall. The policy manual is available to all employees, reviewed by all employees, ☒ ☐ ☐ accessible to all staff working in the facility. and shall be administratively reviewed at a minimum This was confirmed during our tour of the every two years, and updated, as necessary. Those facility and through interviews with facility staff. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Policy: Section 3.4 – Chain of Command, 3.5 communications and a description of job classifications; ☒ ☐ ☐ – Organizational Chart (b) responsibility of the probation department, purpose of Policy: Section 1.3 – Juvenile Hall Philosophy programs, relationship to the juvenile court, the Juvenile and Purpose, 1.4 – Juvenile Justice and Justice/Delinquency Prevention Commission or Delinquency Prevention Commission Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Policy: Section 4.0 – Job Specifications/Job ☒ ☐ ☐ Duties (d) initial orientation and training program for employees; Policy: Section 6.0 – Training ☒ ☐ ☐ (e) initial orientation, including safety and security issues Policy: Section 6.2 – Required Training by and anti-discrimination policies, for support staff, contract Classification employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Policy: Section 8.3 – Juvenile Hall Record communication system to ensure: Retention ☒ ☐ ☐ (1) efficient operation of the juvenile facility; Policy: Section 1.3, B – Purpose of Juvenile (2) legal and proper care of youth; ☒ ☐ ☐ Hall Policy: Section 8.3 – Juvenile Hall Record (3) maintenance of individual youth's records; ☒ ☐ ☐ Retention Policy: Section 1.3, E – Legal Relationship to (4) supply of information to the juvenile court and the Probation Department those authorized by the court or by the law; and, ☒ ☐ ☐ (5) release of information regarding youth. Policy: Section 8.6 – Release of Information ☒ ☐ ☐ (g) ethical responsibilities; Policy: Section 3.0 – Employee Conduct ☒ ☐ ☐ Policy: Section 1.3, A – Juvenile Hall (h) trauma-informed approaches; ☒ ☐ ☐ Philosophy Policy: Section 1.3, A – Juvenile Hall (i) culturally responsive approaches; ☒ ☐ ☐ Philosophy 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 8 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 13.1 – Detained Youth’s (j) gender responsive approaches; ☒ ☐ ☐ Rights; 3.1, A – Professional Demeanor (k) a non-discrimination provision that provides that all Policy: Section 13.1 – Detained Youth’s Rights youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Agency does not use chemical agents. chemical agents related security devices, and weapons ☒ ☐ ☒ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy: Section 13.1 – Detained Youth’s Rights Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Policy: Section 22.6 – Responding to Sexual sexual abuse, sexual assault and sexual harassment. Assault The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy: Section 5.14 – Fire Safety Plan The facility administrator shall consult with the local fire We reviewed documentation for monthly fire department having jurisdiction over the facility, or with the drills completed by facility staff, the juvenile State Fire Marshal, in developing a plan for fire safety hall evacuation plan, and weekly security which shall include, but not be limited to: ☒ ☐ ☐ checklist. A tour of the facility and review of the (a) a fire prevention plan to be included as part of the agency’s fire prevention policies and manual of policy and procedures; procedures confirmed compliance with this regulation. (b) monthly fire and life safety inspections by facility staff Policy: Section 5.14 – Fire Safety Plan with two-year retention of the inspection record; We reviewed weekly security checklist ☒ ☐ ☐ completed by facility staff. The agency provided checklists for 2023, 2024, and 2025. (c) fire prevention inspections as required by Health and Policy: Section 5.14 – Fire Safety Plan Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ (d) an evacuation plan; Policy: Section 5.14 – Fire Safety Plan ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Policy: Section 5.14 – Fire Safety Plan ☒ ☐ ☐ (f) a written plan for the emergency housing of youth in Policy: Section 5.14 – Fire Safety Plan the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in Policy: Section 5.14 – Fire Safety Plan cooperation with the local fire department. ☒ ☐ ☐ 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 9 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1326 SECURITY REVIEW Policy: Section 9.3 – Security Reviews Each facility administrator shall develop policies and The agency provided written annual security procedures to annually review, evaluate, and document reviews authored by Director Sara Ryan. The security of the facility. The review and evaluation shall ☒ ☐ ☐ memorandums for 2024 and 2025 confirm no include internal and external security, including, but not outstanding issues or concerns related to the limited to, key control, equipment, and staff training. security of the Santa Cruz County Juvenile Hall. 1327 EMERGENCY PROCEDURES Policy: Section 5.0-Emergencies / Disturbances The facility administrator shall develop facility-specific policies and procedures for emergencies that shall The agency requires staff to annually review include, but not be limited to: the emergency procedures for the facility. Due (a) escape, disturbances, and the taking of hostages; to the increased risk of fire in the region, the administration takes very seriously the planning and back-up planning to evacuate the facility at a moment’s notice. The agency has mutual aid agreements with surrounding ☒ ☐ ☐ counties to house youth if they are displaced from their facility. Annual memorandums for 2024 and 2025, written by Director Sara Ryan, were provided to BSCC staff, confirming all staff have completed emergency procedures review and that the agency is compliant with this regulation. Policy: Section 5.16 – Civil Disturbances (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ Terrorist & Active Shooter (c) fire and natural disasters; Policy: Section 5.14 – Fire Safety Plan ☒ ☐ ☐ Policy: Section 5.0 – Emergencies / (d) periodic testing of emergency equipment; ☒ ☐ ☐ Disturbances (e) emergency evacuation of the facility; and Policy: Section 5.6 – Evacuation Plan ☒ ☐ ☐ (f) a program to provide all youth supervision staff with Policy: Section 6.0 – Training an annual review of emergency procedures. ☒ ☐ ☐ 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 10 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS Policy: Section 8.1, C (1) – Safety Checks The facility administrator shall develop and implement BSCC staff reviewed samplings of safety policy and procedures that provide for direct visual checks from months November 2024, January observation of youth at a minimum of every 15 minutes, 2025, February 2025, March 2025, and April at random or varied intervals during hours when youth 2025. The facility documents safety checks are asleep or when youth are in their rooms, confined in using handwritten logs. The logs were found to holding cells or confined to their bed in a dormitory. be in order, and the staff noted when youth Supervision is not replaced, but may be supplemented were in and out of rooms. Graveyard safety by, an audio/visual electronic surveillance system checks were random and varied and designed to detect overt, aggressive or assaultive conducted at minimum every 15 minutes. In behavior and to summon aid in emergencies. All safety accordance with the agency’s policies and checks shall be documented with the actual time the ☒ ☐ ☐ procedures, an Institutional Supervisor signs check is completed. off on room check logs at the end of every shift. The agency is in the process of implementing the Guard 1 electronic safety check system to more clearly keep track of times when completing safety checks. During the inspection, we interviewed youth and staff in the facility to confirm the frequency and method of safety checks. 1329 SUICIDE PREVENTION PLAN Policy: Section 5.10 – Suicide Prevention The facility administrator, in collaboration with the BSCC staff reviewed the agency’s policies and healthcare and behavioral/mental health administrators, procedures and suicide prevention plan. shall plan and implement written policies and Santa Cruz County Behavioral Health and procedures which delineate a Suicide Prevention Plan. Medical administrators were also interviewed The plan shall consider the needs of youth experiencing to ensure coordination between the agencies past or current trauma. Suicide prevention responses when responding to suicidal ideations and/or shall be respectful and in the least invasive manner attempts by youth. consistent with the level of suicide risk. The plan shall include the following elements: Youth are screened for risk of suicide using MAYSI II. Staff are also trained to recognize and identify risks for suicide during the initial intake process. ☒ ☐ ☐ The agency provided special incident reports from this inspection cycle, documenting suicide ideations and staff’s response to the situations. The documentation provided suggests staff are trained and equipped to deal with young people who are experiencing suicide ideations. The youth are referred to behavioral health and medical staff who work in coordination on a prevention plan to keep the youth safe. Youth are often placed on special watch with an increase in safety checks being conducted until cleared by behavioral health. (a) Suicide prevention training as required in Section Policy: Section 5.10, A – Elements of the 1322, Youth Supervision Staff Orientation, and Training Suicide Prevention Plan ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Policy: Section 5.10, B – Key Components of Precautionary Protocols Suicide Prevention Program (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ intake and as needed during detention. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 11 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) All youth supervision staff who perform intake Policy: Section 5.10, C – Staff Training in processes shall be trained in screening youth for risk Suicide Prevention ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Policy: Section 5.10, B – Key Components of intake screening process to be at risk of suicide shall Suicide Prevention Program be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to Policy: Section 5.10, B – Key Components of ensure the youth’s safety pending the Suicide Prevention Program ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Policy: Section 5.10, B – Key Components of assessment and/or services. ☒ ☐ ☐ Suicide Prevention Program (d) Procedures for monitoring of youth identified at risk Policy: Section 5.10, B – Key Components of for suicide. ☒ ☐ ☐ Suicide Prevention Program (e) Safety Interventions Policy: Section 5.10, B – Key Components of (1) Procedures to address intervention protocols for Suicide Prevention Program youth identified at risk for suicide which may ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- Policy: Section 5.10, B – Key Components of informed approaches ☒ ☐ ☐ Suicide Prevention Program (2) Procedures to instruct youth supervision staff how Policy: Section 5.10, B – Key Components of to respond to youth who exhibit suicidal behaviors. Suicide Prevention Program; 5.11 – Suicide ☒ ☐ ☐ Attempt, Serious Injury or Illness within the institution. (f) Communication Policy: Section 5.10, B – Key Components of (1) The intake process shall include communication Suicide Prevention Program with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information Policy: Section 5.10, B – Key Components of sharing about youth at risk for suicide with youth Suicide Prevention Program supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy: Section 5.10, H – Debriefing of Critical Attempts Incidents Related to Suicide or Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. Policy: Section 5.10, H – Debriefing of Critical (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ Incidents Related to Suicide or Attempts (3) Process for a debriefing event with affected youth. Policy: Section 5.10, H – Debriefing of Critical ☒ ☐ ☐ Incidents Related to Suicide or Attempts (h) Documentation Policy: Section 5.10, D – Incident Reports (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Policy: Section 5.10, G (4) – Care of A Suicidal opportunity to participate in facility programs, services Youth and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 12 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1340 REPORTING OF LEGAL ACTIONS There has been no legal action filed against the agency pertaining to the conditions of Each facility shall submit to the Board a letter of confinement. notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy: Section 5.12 – Death within the OF A YOUTH WHILE DETAINED Institution. (1) Death of a Youth. There have been no deaths or serious (a) The facility administrator, in cooperation with the illnesses in custody during this inspection health administrator and the behavioral/mental cycle. We reviewed the agency’s policies and health director, shall develop written policies and ☒ ☐ ☐ procedures to assist with determining procedures in the event of the death of a youth while compliance with this regulation. detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Policy: Section 5.12 – Death within the facility administrator, shall develop written policies Institution. and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy: Section 5.12 – Death within the the Board a copy of the report submitted to the Institution. Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy: Section 5.12 – Death within the from the administrator, the Board may within 30 Institution. calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy: Section 5.12 – Death within the (a) The facility administrator, in cooperation with the Institution; 5.11 – Suicide Attempt, Serious health administrator, shall develop written policies Injury or Illness within the institution and procedures for the notification to necessary parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING The agency is up to date with submitting data to BSCC for the Detention Profile Survey. Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 13 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1343 JUVENILE FACILITY CAPACITY (EXCERPT) The agency has not experienced overcrowding in years. When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy: Section 10.0 – Admitting The facility administrator shall develop and implement We reviewed the agency’s policies and written policies and procedures for admittance of youth procedures and admittance documentation to that emphasize respectful and humane engagement assist with determining compliance with this with youth, and reflect that the admission process may regulation. We also interviewed staff and youth be traumatic to youth who may have already housed in the facility. experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and The Institutional Supervisor determines the literacy needs of youth. In addition to the requirements detention or release of youth based on of Sections 1324 and 1430 of these regulations: screening using the Risk Assessment Instrument (RAI). If the youth is held based on ☒ ☐ ☐ their RAI score, the case is then forwarded to the Intake Probation Officer. Youth interviewed stated they were offered food and a shower when they were admitted into the facility. They reported being assessed by medical and behavioral health staff right away in most cases. All youth reported the staff to be respectful and caring when interacting with them during the admitting process. (a) the admittance process shall include: Policy: Section 10.2, B – Intake (1) Access to two free phone calls within one hour of Procedure/Booking admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Policy: Section 10.2, B – Intake (2) Offer of a shower; ☒ ☐ ☐ Procedure/Booking (3) Documented secure storage of personal Policy: Section 10.2, B – Intake belongings; ☒ ☐ ☐ Procedure/Booking Policy: Section 10.2, B – Intake (4) Offer of food upon arrival; ☒ ☐ ☐ Procedure/Booking Policy: Section 10.2, B – Intake Procedure/Booking (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Santa Cruz County Behavioral Health staff ☒ ☐ ☐ disabilities; were interviewed during the inspection to assist with determining compliance with this regulation. (6) Screening for physical and developmental Policy: Section 10.2, B – Intake disabilities in accordance with Sections 1329, 1413, Procedure/Booking ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Policy: Section 10.2, B – Intake Developmentally Disabled for youth that are Procedure/Booking suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 14 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 10.2, B – Intake (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Procedure/Booking (b) juvenile hall administrators shall establish written Policy: Section 10.2, B – Intake criteria for detention that considers the least restrictive Procedure/Booking ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy: Section 10.2, D – Court Commitment juvenile halls shall develop policies and procedures that Program advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Policy: Section 10.2, D – Court Commitment that advise any committed youth of the estimated length Program ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy: Section 20.15 Assessment Plan; 22.6 ABUSE – Responding to Sexual Assault The facility administrator shall develop and implement The Institutional Supervisor (IS) assesses written policies and procedures to reduce the risk of youth for sexual victimization and abusiveness sexual abuse by or upon youth. The policy shall require at intake. The Victimization/Sexually facility staff to assess each youth within 72 hours of Aggressive Behavior (RV/SAB) instrument is admission based on the following information: administered within 72 hours of a youth being (a) Prior sexual victimization or abusiveness; detained in juvenile hall. ☒ ☐ ☐ The information collected during the assessment is utilized to assess potential risk and to make housing and classification decisions. The agency adheres to PREA standards and Title 15 regulations for record retention. (b) Gender nonconforming appearance or manner; or Policy: Section 22.6 – Responding to Sexual identification as lesbian, gay or bisexual, transgender, Assault; 26.1, D – Screening for Risk of Sexual queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ Victimization and abusiveness be vulnerable to sexual abuse; Policy: Section 26.1, D – Screening for Risk of (c) Current charges and offense history; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (d) Age; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (e) Level of emotional and cognitive development; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (f) Physical size and stature; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (g) Mental illness or mental disabilities; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (i) Physical disabilities; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Sexual Victimization and abusiveness 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 15 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) Any other specific information about the individual Policy: Section 26.1, D – Screening for Risk of youth that may indicate heightened needs for Sexual Victimization and abusiveness supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through Policy: Section 26.1, D – Screening for Risk of conversations with the youth during the admittance Sexual Victimization and abusiveness process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy: Section 26.1, D – Screening for Risk of controls on the dissemination of information within the Sexual Victimization and abusiveness facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy: Section 11.1 – Releases The facility administrator shall develop and implement It is the policy of the Santa Cruz Juvenile Hall written policies and procedures for release of youth from for the Intake Probation Officer, Supervising custody which provide for: Probation Officer, or, in cases involving minor offenses, the Institutional Supervisors (IS) to authorize the release of a youth from juvenile hall. The policies and procedures require facility staff to notify the Juvenile Hall Nurse, Behavioral Health personnel, and school staff of the youth’s pending release. The youth is returned all personal belongings before signing the property inventory sheet, ☒ ☐ ☐ confirming receipt of their personal property. The facility provides youth with reentry services to ensure there are no gaps in services upon the youth’s release from custody. If the youth are currently prescribed medications, the facility ensures the youth is released with a sufficient supply of medications until they can be seen by their community provider. We interviewed facility staff, behavior health personnel, and medical staff during the inspection to assist with confirming compliance with this regulation. (a) verification of identity/release papers; Policy: Section 11.1 – Releases ☒ ☐ ☐ (b) return of personal clothing and valuables; Policy: Section 11.1 – Releases ☒ ☐ ☐ (c) notification to the youth's parents or guardian; Policy: Section 11.1 – Releases ☒ ☐ ☐ (d) notification to the facility health care provider in Policy: Section 11.1 – Releases accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; Policy: Section 11.1 – Releases ☒ ☐ ☐ (f) notification of facility mental health personnel. Policy: Section 11.1 – Releases ☒ ☐ ☐ 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 16 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall develop and implement Policy: Section 11.1 – Releases policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Policy: Section 11.1 – Releases written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Policy: Section 12.1 – Classification System The facility administrator shall develop and implement The facility staff utilized information collected written policies and procedures on classification of youth at intake to determine each youth’s for the purpose of determining housing placement in the classification. facility. Such procedures shall: In accordance with the facility’s policies and procedures, the Senior Group Supervisor reviews the classification daily and makes adjustments that are necessary for a safe and ☒ ☐ ☐ secure environment for youth and staff. The agency was operating two living units at the time of inspection. We reviewed the agency’s policies and procedures and classification screening forms. During the tour of the facility, we interacted with youth in both the A and B units, and they seemed to get along with the youth we interviewed, stating they felt safe in the facility. (a) provide for the safety of the youth, other youth, facility Policy: Section 12.1 – Classification System staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy: Section 12.1 – Classification System the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon Policy: Section 12.1 – Classification System admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy: Section 12.1 – Classification System provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth from Policy: Section 12.1 – Classification System the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 17 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) facility staff shall not consider lesbian, gay, bisexual, Policy: Section 12.1 – Classification System transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy: Section 22.7 – Transgender Youth in Juvenile Hall The facility administrator shall develop written policies and procedures ensuring respectful and equitable The Santa Cruz County Probation Department treatment of transgender and intersex youth. has policies and procedures committed to The policies shall provide that: respecting the dignity of all youth, including ☒ ☐ ☐ transgender and gender non-confirming youth. The facility’s policies and procedures ensure all youth have equal access to all available services, care, and treatment. (a) Facility staff shall respect every youth’s gender Policy: Section 22.7 – Transgender Youth in identity and shall refer to the youth by the youth’s Juvenile Hall preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy: Section 22.7 – Transgender Youth in themselves in a manner consistent with their gender Juvenile Hall identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy: Section 22.7 – Transgender Youth in best meets their individual needs and promotes their Juvenile Hall safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy: Section 22.7 – Transgender Youth in and intersex youth have access to medical and Juvenile Hall behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy: Section 22.7 – Transgender Youth in necessary security considerations and physical plant, Juvenile Hall facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy: Section 22.7 – Transgender Youth in youth for the purpose of determining the youth’s Juvenile Hall anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 18 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Policy: Section 20.1 – Program Orientation The facility administrator shall develop and implement The agency provided their policies and written policies and procedures to orient a youth prior to procedures, the youth orientation handbook, placement in a living area. Both written and verbal parent orientation manual, and orientation information shall be provided and supplemented with acknowledgement forms signed by youth. The video orientation if feasible. Provision shall be made to orientation manual covers the facility’s major provide accessible orientation information to all detained ☒ ☐ ☐ and minor rule violations, and staff verbally youth including those with disabilities, limited literacy, or instruct youth of expectations and rules during English language learners. the orientation process. Orientation shall include information that addresses: Interviews with youth and staff confirm compliance with this regulation. (a) facility rules including contraband and searches and Policy: Section 20.1 – Program Orientation disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior interventions Policy: Section 20.1 – Program Orientation and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s Policy: Section 20.1 – Program Orientation policy prohibiting sexual abuse and sexual harassment and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Policy: Section 20.1 – Program Orientation ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Policy: Section 20.1 – Program Orientation that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Policy: Section 20.1 – Program Orientation process; ☒ ☐ ☐ (g) access to routine and emergency health and mental Policy: Section 20.1 – Program Orientation health care; ☒ ☐ ☐ (h) access to education, religious services, and Policy: Section 20.1 – Program Orientation recreational activities; ☒ ☐ ☐ (i) housing assignments; Policy: Section 20.1 – Program Orientation ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Policy: Section 20.1 – Program Orientation including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Policy: Section 20.1 – Program Orientation telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and Policy: Section 20.1 – Program Orientation other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, Policy: Section 20.1 – Program Orientation chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; Policy: Section 20.1 – Program Orientation ☒ ☐ ☐ (o) emergencies including evacuation procedures; Policy: Section 20.1 – Program Orientation ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from Policy: Section 20.1 – Program Orientation physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Policy: Section 20.1 – Program Orientation other than English if appropriate; ☒ ☐ ☐ 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 19 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (r) the process for requesting different housing, Policy: Section 20.1 – Program Orientation education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive Policy: Section 20.1 – Program Orientation information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Policy: Section 20.1 – Program Orientation 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 1354 SEPARATION Policy: Section 27.1 – Separation The facility administrator shall develop and implement The facility’s policies and procedures allow written policies and procedures that address: youth to separate themselves if they wish to return to their sleeping rooms. The self- separation is documented using the Santa Cruz County Juvenile Hall Self Separation Acknowledgement Form. The form tracks programming the youth choose not to ☒ ☐ ☐ participate in and the reason they declined. We reviewed 10 self-separation forms signed by youth. Youth seem to only self-separate for short periods of time before rejoining the group. We interviewed youth housed in the facility to assist with confirming compliance with this regulation. (a) separation of youth for reasons that include, but are Policy: Section 27.1 – Separation not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and Policy: Section 27.1 – Separation trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges Policy: Section 27.1 – Separation available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy: Section 27.1 – Separation Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the Policy: Section 27.1 – Separation separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Policy: Section 27.1 – Separation separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 20 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Policy: Section 27.2 - Room Confinement (a) The facility administrator shall develop and BSCC staff reviewed the agency’s policies and implement written policies and procedures addressing procedures for room confinement. The facility the confinement of youth in their room that are consistent had 15 total incidents where youth received with Welfare and Institutions Code Section 208.3. The room confinement from January 2025 to July placement of a youth in room confinement shall be 2025. Youth were not held in room accomplished in accordance with the following confinement for more than four hours in any of guidelines: the incident reports reviewed by BSCC staff. ☒ ☐ ☐ We interviewed youth housed in the facility and they reported staff do not utilize room confinement in all situations, and when they do, youth only spend short periods of time in their room. Youth reported being allowed to rejoin the group as soon as they regained composure. (1) Room confinement shall not be used before other, Policy: Section 27.2 - Room Confinement less restrictive, options have been attempted and exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy: Section 27.2 - Room Confinement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy: Section 27.2 - Room Confinement that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Policy: Section 27.2 - Room Confinement confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: (1) Return the youth to general population. Policy: Section 27.2 - Room Confinement ☒ ☐ ☐ (2) Consult with mental health or medical staff. Policy: Section 27.2 - Room Confinement ☒ ☐ ☐ (3) Develop an individualized plan that includes the Policy: Section 27.2 - Room Confinement goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy: Section 27.2 - Room Confinement four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy: Section 27.2 - Room Confinement the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy: Section 27.2 - Room Confinement facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy: Section 27.2 - Room Confinement single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Policy: Section 27.2 - Room Confinement court holding facilities or adult facilities. ☒ ☐ ☐ 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 21 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (7) Nothing in this section shall be construed to Policy: Section 27.2 - Room Confinement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy: Section 27.2 - Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy: Section 27.2 - Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy: Section 20.15 – Assessment Plan; 20.16 – Institutional Assessment and Case The facility administrator shall develop and implement Plan written policies and procedures for assessment and case planning. The Santa Cruz County Juvenile Hall policies and procedures require facility staff to complete an Institutional Assessment and ☒ ☐ ☐ Case Plan for all youth detained in juvenile hall. The assessment is generally conducted within the first 10 days of the youth being held in detention. The case plan is reviewed periodically with the youth and adjusted as needed to meet the individual needs of the youth. (a) Assessment: Policy: Section 20.15 – Assessment Plan; The assessment is based on information collected 20.16 – Institutional Assessment and Case during the admission process with periodic review, which Plan includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy: Section 20.15 – Assessment Plan; (1) A case plan shall be developed for each youth 20.16 – Institutional Assessment and Case held for at least 30 days or more and created within ☒ ☐ ☐ Plan 40 days of admission. (2) The institutional plan shall include, but not be Policy: Section 20.15 – Assessment Plan; limited to, written documentation that provides: 20.16 – Institutional Assessment and Case (A) objectives and time frame for the resolution of ☒ ☐ ☐ Plan problems identified in the assessment; 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 22 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (B) a plan for meeting the objectives that includes Policy: Section 20.15 – Assessment Plan; a description of program resources needed and 20.16 – Institutional Assessment and Case individuals responsible for assuring that the plan ☒ ☐ ☐ Plan is implemented; (3) periodic evaluation of progress towards meeting Policy: Section 20.15 – Assessment Plan; the objectives, including periodic review and 20.16 – Institutional Assessment and Case ☒ ☐ ☐ discussion of the plan with the youth; Plan (4) a transition plan, the contents of which shall be Policy: Section 20.15 – Assessment Plan; subject to existing resources, shall be developed for 20.16 – Institutional Assessment and Case post dispositional youth in accordance with Section ☒ ☐ ☐ Plan 1351; and, (5) in as much as possible and if appropriate, the Policy: Section 20.15 – Assessment Plan; plan, including the transition plan, shall be developed 20.16 – Institutional Assessment and Case with input from the family, supportive adults, youth, Plan ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy: Section 22.4 – Counseling and Casework Services The facility administrator shall develop and implement written policies and procedures ensuring the availability We interviewed youth housed in the facility of appropriate counseling and casework services for all ☒ ☐ ☐ and they reported staff are helpful and are youth. Policies and procedures shall ensure: willing to assist them if needed. The youth (a) youth will receive assistance with needs or concerns stated they feel comfortable talking to facility that may arise; staff and discussing problems with them. (b) youth will receive assistance in requesting contact Policy: Section 22.4 – Counseling and with parents, other supportive adults, attorney, clergy, Casework Services ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Policy: Section 22.4 – Counseling and to meet the youth’s needs. ☒ ☐ ☐ Casework Services 1357 USE OF FORCE Policy: Section 19.2 – Use of Force The facility administrator, in cooperation with the The Santa Cruz County Juvenile Hall had nine responsible physician, shall develop and implement (9) Use of Force incidents from November written policies and procedures for the use of force, 2024 to June 2025. BSCC staff reviewed the which may include chemical agents. Force shall never incident reports, facility’s policies and be applied as punishment, discipline, retaliation or procedures, and staff training records. After treatment. youth are involved in use of force, they are (a) At a minimum, each facility shall develop policies and ☒ ☐ ☐ immediately seen and assessed by medical procedures which: staff. The youth are also set up to speak with behavioral health staff, and their parents are contacted and notified of the incident. The agency does not allow the use of chemical agents inside the juvenile hall. (1) restricts the use of force to that which is deemed Policy: Section 19.2 – Use of Force reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Policy: Section 19.2 – Use of Force both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Policy: Section 19.2 – Use of Force expressly prohibited by the facility. ☒ ☐ ☐ 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 23 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) describe the requirements of staff to report any Policy: Section 19.2 – Use of Force inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy: Section 19.2 – Use of Force includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Policy: Section 19.2 – Use of Force investigating unreasonable use of force. ☒ ☐ ☐ (7) define the role, notification, and follow-up Policy: Section 19.2 – Use of Force procedures required after use of force incidents for medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant Policy: Section 19.2 – Use of Force youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force The agency restricts the use of chemical option shall include policies and procedures that: agents within the confines of the facility. (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☐ ☐ ☒ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☐ ☐ ☒ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☐ ☐ ☒ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents involving chemical agents for medical, mental health ☐ ☐ ☒ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☐ ☐ ☒ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 24 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training in use of force and chemical agents when appropriate that address: ☐ ☐ ☒ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. ☐ ☐ ☒ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☐ ☐ ☒ (4) instruction on the Constitutional Limitations of Use of Force. ☐ ☐ ☒ (5) physical training force options that may require the use of perishable skills. ☐ ☐ ☒ (6) timelines the facility uses to define regular training. ☐ ☐ ☒ 1358 USE OF PHYSICAL RESTRAINTS Policy: Section 19.3 – Use of Restraints The facility administrator, in cooperation with the The agency provided four Use of Physical responsible physician and mental health director, shall Restraints incident reports from November develop and implement written policies and procedures 2024 to June 2025. The agency does not for the use of restraint devices. Restraint devices include utilize restraints during every use of force any devices which immobilize a youth's extremities situation. and/or prevent the youth from being ambulatory. In reviewing the incident reports, restraints ☒ ☐ ☐ were limited to use when youth were posing a safety and security threat to themselves or others. Restraints were only applied for the least amount of time necessary for the youth to regain control. It should be noted that the same youth was involved in all four incidents. The agency worked in coordination with Behavior Health staff to keep the youth safe. Physical restraints may be used only for those youth who Policy: Section 19.3 – Use of Restraints present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy: Section 19.3 – Use of Restraints discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other BSCC staff interviewed youth housed at the fixture, including a restraint chair, or through affixing of facility to assist with determining compliance hands and feet together behind the back (hogtying) is ☒ ☐ ☐ with this regulation. prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy: Section 19.3 – Use of Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 25 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall be placed in restraints only with the approval Policy: Section 19.3 – Use of Restraints of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy: Section 19.3 – Use of Restraints retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy: Section 19.3 – Use of Restraints possible, but in no case longer than four hours from the time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Policy: Section 19.3 – Use of Restraints to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy: Section 19.3 – Use of Restraints procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate Policy: Section 19.3 – Use of Restraints certain restraint devices and/or techniques. ☒ ☐ ☐ (c) acceptable restraint devices. Policy: Section 19.3 – Use of Restraints ☒ ☐ ☐ (d) signs or symptoms which should result in immediate Policy: Section 19.3 – Use of Restraints medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Policy: Section 19.3 – Use of Restraints equipment. ☒ ☐ ☐ (f) protective housing of restrained youth. While in Policy: Section 19.3 – Use of Restraints restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Policy: Section 19.3 – Use of Restraints ☒ ☐ ☐ (h) exercising of extremities. Policy: Section 19.3 – Use of Restraints ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR Policy: Section 19.6 – Use of Restraints for MOVEMENT AND TRANSPORTATION WITHIN Movement Within the Facility THE FACILITY. The elements of this regulation were The Facility Administrator, in cooperation with the confirmed through interviews with agency responsible physician and behavioral/mental health partners and a review of the related policies director, shall develop and implement written policies ☒ ☐ ☐ and procedures. and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Policy: Section 19.6 – Use of Restraints for restraints must be documented. ☒ ☐ ☐ Movement Within the Facility 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 26 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) an individual assessment of the need to apply Policy: Section 19.6 – Use of Restraints for restraints for movement or transportation that includes Movement Within the Facility consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy: Section 19.6 – Use of Restraints for with a clearly defined expectation that restraint devices Movement Within the Facility shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Policy: Section 19.6 – Use of Restraints for accordance with Penal Code Section 6030(f) and Movement Within the Facility ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The agency does not utilize a safety room within the facility. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☐ ☐ ☒ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☐ ☐ ☒ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☐ ☐ ☒ (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive means of control, and decisions to continue and end ☐ ☐ ☒ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 27 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☐ ☐ ☒ the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy: Section 9.2 – Searches The facility administrator shall develop and implement BSCC staff reviewed the agency’s policies and written policies and procedures governing the search of procedures and a completed search youth, the facility, and visitors. authorization form. The Institutional Policies and procedures shall provide that: Supervisor approves all strip search requests in accordance with Penal Code Section 4030 and Title 15 regulation. Youth who did not meet criteria reported during interviews they were ☒ ☐ ☐ not made to strip search in front of staff. They stated staff were respectful during the intake process. The facility conducts regular facility searches to prevent contraband and to ensure the safety and security of the facility. We interviewed youth and staff at the facility to assist with determining compliance with this regulation. (a) Searches shall be conducted to ensure the safety Policy: Section 9.2 – Searches and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Policy: Section 9.2, B – Searches preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy: Section 9.2, B – Searches searches shall comply with Penal Code Section 4030. ☒ ☐ ☐ (d) Physical body cavity searches shall only be Policy: Section 9.2, B – Searches conducted by a medical professional. ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be Policy: Section 9.2, B – Searches strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy: Section 9.2, B – Searches comply with Section 1352.5. ☒ ☐ ☐ 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 28 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) Cross-gender pat-down searches and strip searches Policy: Section 9.2, B – Searches are prohibited except in exigent circumstances or when conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy: Section 18.1 - Grievances The facility administrator shall develop and implement The agency has established policy and written policies and procedures whereby any youth may procedures for youth to grieve any condition of appeal and have resolved grievances relating to any confinement and have their grievance condition of confinement, including but not limited to resolved through appeal if warranted. The health care services, classification decisions, program agency provides free access to grievances in participation, telephone, mail or visiting procedures, each living unit for youth to fill out. Youth can food, clothing, bedding, mistreatment, harassment or also confidentially submit grievances by violations of the nondiscrimination policy. There shall be placing them in the locked grievance box in no time limit on filing grievances. Policies and each unit. Grievances can escalate to the procedures shall include provisions whereby the facility Division Director level through appeal for manager ensures: resolution. ☒ ☐ ☐ The facility had four grievances filed by youth from January 2025 to June 2025. There were 22 grievances filed in all of 2024. None of the grievances were of health and safety concern. The youth we interviewed stated they understood the grievance process and that they would use it if needed. We reviewed 10 grievances filed by youth during the 2024 and 2025 calendar year. Youth were able to utilize the appeals process if they wished, and the agency followed policies and procedures for providing the youth with an opportunity to be heard by upper-level management. (a) a grievance form and instructions for registering a Policy: Section 18.1, B – Grievances grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Policy: Section 18.1, B – Grievances the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy: Section 18.1, B – Grievances staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Policy: Section 18.1, B – Grievances grievances within three (3) business days, grievances that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain Policy: Section 18.1, B – Grievances his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by Policy: Section 18.1, B – Grievances the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Policy: Section 18.1, B – Grievances which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Policy: Section 18.1, B – Grievances grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 29 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) resolution of the grievance must occur within ten (10) Policy: Section 18.1, B – Grievances business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy: Section 18.1, B – Grievances methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Whether or not associated with a grievance, concerns of Policy: Section 18.1, B – Grievances parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS The agency’s Use of Force policies and procedures require staff to submit a written A written report of all incidents which result in physical report whenever staff place their hands on harm, use of force, serious threat of physical harm, or youth or employ a control hold. The incident death of an employee, youth or other person(s) shall be reports are completed using the Caseload maintained. Such written record shall be prepared by the ☒ ☐ ☐ Explorer (CE) case management system. staff and submitted to the facility manager by the end of Institutional Supervisors review, edit, and the shift, unless additional time is necessary and approve all incident reports in the CE case authorized by the facility manager or designee. management system. 1363 USE OF REASONABLE FORCE TO COLLECT The agency does not use force to collect DNA DNA SPECIMENS, SAMPLES, IMPRESSIONS specimens, samples, or impressions from youth in Juvenile Hall. This was confirmed (a) Pursuant to Penal Code Section 298.1 authorized through interviews with facility management. law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or ☐ ☐ ☒ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☐ ☐ ☒ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☐ ☐ ☒ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 30 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Policy: Section 21.1 – School Program (a) School Programs Santa Cruz County Office of Education The County Board of Education shall provide for the Superintendent, Dr. Faris Sabbah submitted a administration and operation of juvenile court schools in certification letter confirming Hartman School, conjunction with the Chief Probation Officer, or designee located inside the Santa Cruz County Juvenile pursuant to applicable State laws. The school and facility Hall, meets California State Law and The administrators shall develop and implement written policy California Education Code standards. and procedures to ensure communication and Hartman school also received accreditation coordination between educators and probation staff. from the Western Association of Schools and Culturally responsive and trauma-informed approaches Colleges (WASCO) in the Spring, 2024. should be applied when providing instruction. Education staff should collaborate with the facility administrator to An annual review of the education program use technology to facilitate learning and ensure safe was conducted in years 2023 and 2024 by technology practices. The facility administrator shall Kieth Thorbahn, Assistant Superintendent of request an annual review of each required element of the the San Benito County Office of Education. program by the Superintendent of Schools, and a report The reviews did not find any areas of or review checklist on compliance, deficiencies, and noncompliance and confirmed that Hartman corrective action needed to achieve compliance with this school’s education program met all section. Such a review, when conducted, cannot be requirements of the California Education delegated to the principal or any other staff of any juvenile Code. court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside The library is one of the highlights of the agency or individual. Upon receipt of the review, the facility. It is staffed by Santa Cruz County facility administrator or designee shall review each item Library staff, and they offer youth an with the Superintendent of Schools and shall take opportunity to explore reading topics that whatever corrective action is necessary to address each match their interest. The program allows youth deficiency and to fully protect the educational interests of ☒ ☐ ☐ to check out books and read them in their all youth in the facility. sleeping rooms and in other areas of the facility. The library has a sitting lounge for youth that prefer a quiet setting to read. The library also has audiobook technology for young people to utilize in addition to the well- stocked shelves of books. The agency also collaborates with Rising Scholars to provide additional educational support to justice-involved youth. The facility provides high school graduates with post- secondary opportunities and youth can enroll in college courses utilizing online technology. During the inspection, we reviewed the facility’s policies and procedures, Hartman school class schedule, annual reviews, the school’s transitional services plan, and special education services. The information collected through the review of documentation and interviews with school staff, facility staff, and youth housed in the facility assisted in determining compliance with this regulation. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 31 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements Policy: Section 21.1, A – School Program The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy: Section 21.1, D – School Program program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy: Section 21.1 – School Program Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Policy: Section 21.1 – School Program Equivalency Test as approved by the California Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary Policy: Section 21.1, E – School Program education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Policy: Section 21.1, E – School Program Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy: Section 21.1 – School Program who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy: Section 21.1 – School Program State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy: Section 21.1 – School Program of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy: Section 21.1, C – School Program (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 32 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) School staff shall be advised of administrative Policy: Section 21.1, C – School Program decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy: Section 21.1, C – School Program Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy: Section 21.1 – School Program education staff will develop policies and procedures that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations Policy: Section 21.1, D – School Program (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy: Section 21.1, D – School Program afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy: Section 21.1 – School Program (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Policy: Section 21.1 – School Program ☒ ☐ ☐ (B) Home Language Survey and the results of the Policy: Section 21.1 – School Program State Test used for English language proficiency; ☒ ☐ ☐ (C) Needs and services of special populations as Policy: Section 21.1 – School Program defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Policy: Section 21.1 – School Program ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Policy: Section 21.1 – School Program Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy: Section 21.1 – School Program education plan shall be developed for each youth ☒ ☐ ☐ within five school days. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 33 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Upon enrollment, education staff shall comply with Policy: Section 21.1 – School Program the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy: Section 21.1 – School Program (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy: Section 21.1 – School Program provide appropriate credit (full or partial) for course work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy: Section 21.1, E – School Program (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy: Section 21.1, E – School Program (1) The school and facility administrator should, whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Policy: Section 20.2 – Exercise and Recreational Programs The facility administrator shall develop and implement written policies and procedures for programs, recreation, A review of the facility’s social awareness and exercise for all youth. The intent is to minimize the programs was completed by Director Sara amount of time youth are in their rooms or their bed area. Ryan in 2024 and 2025. The agency provided ☒ ☐ ☐ documentation for each review. We reviewed the agency’s policies and procedures, daily programming rosters, and programming schedules. We also interviewed staff and youth housed in the facility to assist with determining compliance with this regulation. Juvenile facilities shall provide the opportunity for Policy: Section 20.2 – Exercise and programs, recreation, and exercise a minimum of three Recreational Programs hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which The agency recently broke ground to construct one hour shall be an outdoor activity, weather permitting. a newly enclosed gymnasium to increase the access to physical activity and wellness ☒ ☐ ☐ opportunities for youth. The facility is also undergoing significant remodeling with plans to develop horticulture and culinary program opportunities for youth detained in juvenile hall. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 34 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A youth’s participation in programs, recreation, and Policy: Section 20.2 – Exercise and exercise may be suspended only upon a written finding Recreational Programs by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy: Section 20.2 – Exercise and be posted in the living units. ☒ ☐ ☐ Recreational Programs There will be a written annual review of the programs, Policy: Section 20.2 – Exercise and recreation, and exercise by the responsible agency to Recreational Programs ensure content offered is current, consistent, and ☒ ☐ ☐ relevant to the population. (a) Programs. All youth shall be provided with the Policy: Section 20.2, C – Exercise and opportunity for at least one hour of daily programming to Recreational Programs include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are The facility offers a multitude of programming culturally relevant and linguistically appropriate, or pro- opportunities for young people to engage in. social interventions and activities designed to reduce Youth we interviewed said they found the recidivism. These programs should be based on the programs to be of interest to them and relevant youth’s individual needs as required by Sections 1355 to their circumstances. The following list are and 1356. Such programs may be provided under the some of the programs offered by the facility. direction of the Chief Probation Officer or the County Office of Education and can be administered by county • The Beat Within partners such as mental health agencies, community • Yoga based organizations, faith-based organizations or • Barrios Unidos (Cultural Group Probation staff. Counseling) Programs may include but are not limited to: • Music Classes (1) Cognitive Behavior Interventions; • Financial Literacy (4 & 8-week (2) Management of Stress and Trauma; ☒ ☐ ☐ courses) (3) Anger Management; • Living in Balance (SUD) (4) Conflict Resolution; • Sexual Health Education (5) Juvenile Justice System; • Stirring Up Success (Kitchen (6) Trauma-related interventions; Program) (7) Victim Awareness; • Art Initiative (8) Self-Improvement; • Mural Projects (9) Parenting Skills and support; • Chess Class (10) Tolerance and Diversity; • Gardening (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; During the inspection, we observed youth (13) Gender Specific Programming; recreating both indoors and outside with (14) Art, creative writing, or self-expression; ample activities to occupy their time. (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Policy: Section 20.2, B – Exercise and for at least one hour of daily access to unscheduled Recreational Programs activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy: Section 20.2, A – Exercise and opportunity for at least one hour of large muscle activity Recreational Programs ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period not Policy: Section 20.2 – Exercise and to exceed 24 hours, access to recreation and programs. Recreational Programs The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 35 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1372 RELIGIOUS PROGRAM Policy: Section 14.1 – Faith Based Programs The facility administrator shall provide access to religious We reviewed the agency’s policies and services and/or religious counseling at least once each procedures, and interviewed staff and youth week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ housed in the facility to determine compliance allowed to participate in an activity outside of their room if with this regulation. he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Policy: Section 14.1 – Faith Based Programs ☒ ☐ ☐ (b) availability of clergy; and, Policy: Section 14.1 – Faith Based Programs ☒ ☐ ☐ (c) availability of religious diets. Policy: Section 14.1 – Faith Based Programs ☒ ☐ ☐ 1373 WORK PROGRAM Policy: Section 20.6 – Work Programs The facility administrator shall develop policies and We toured the facility and interviewed youth procedures regarding the fair and consistent assignment during the inspection regarding work of youth to work programs. Work assigned to a youth shall opportunities at the facility. Youth reported they be meaningful, constructive and related to vocational ☒ ☐ ☐ are chosen to do jobs within the facility based training or increasing a youth's sense of responsibility. on their behavior. The youth we spoke with Work programs shall not be imposed as a disciplinary confirmed they each have had a chance to measure participate in the work program since they have been in custody. 1374 VISITING Policy: Section 15.1 – Visiting The facility administrator shall develop and implement The agency provided the facility’s policies and written policies and procedures for visiting, that include procedures, visiting schedules for all units, provisions for special visits. Youth shall be allowed to visiting logs, and the facility’s visiting receive visits by parents, guardians or persons standing regulations. We also interviewed staff and in loco parentis, and children of youth. Other family youth housed in the facility to assist with members, such as grandparents and siblings, and determining compliance with this regulation. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in The facility offers youth in-person and virtual conjunction with the youth’s case plan or in the best visiting opportunities. This includes individual interest of the youth. and family visitation. The agency recently approved virtual family visits to include ☒ ☐ ☐ girlfriends and boyfriends of detained youth. The youth can submit a request to their Probation Officer, who screens potential visitors and gains final approval from management. The agency allows two visitors per youth into the facility at one time. Visitation times are bifurcated by unit and staggered on different days of the week to comply with Title 15 regulation. Staff complete a visitor’s log for each youth to better track and provide information on each youth’s visitation history. All visits shall occur at reasonable times, subject only to Policy: Section 15.1 – Visiting the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 36 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Opportunity for visitation shall be a minimum of two hours Policy: Section 15.1 – Visiting per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety During in-person visitation, staff supervise ☒ ☐ ☐ need. youth, but they do not specifically monitor conversations. Provisions for special visits, in addition to the two-hour Policy: Section 15.1 – Visiting minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy: Section 15.1 – Visiting alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ 1375 CORRESPONDENCE Policy: Section 13.2 – Correspondence / Mail The facility administrator shall develop and implement We reviewed the facility’s correspondence/ written policies and procedures for correspondence which mail policy and interviewed youth to assist with provide that: determining compliance with this regulation. (a) there is no limitation on the volume of mail that youth Youth are allowed to send and receive an may send or receive; unlimited amount of mail while detained in juvenile hall. All mail is sent and received through the U.S Postal Service. ☒ ☐ ☐ In accordance with the facility’s policies and procedures, incoming mail is opened in the presence of the youth to search for contraband and only read by staff when there’s reasonable cause to believe facility safety and security, public safety, or the safety of young people is jeopardized. (b) youth may send two letters per week postage free; Policy: Section 13.2 – Correspondence / Mail ☒ ☐ ☐ (c) youth may correspond confidentially with state and Policy: Section 13.2 – Correspondence / Mail federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy: Section 13.2 – Correspondence / Mail in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 37 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1376 TELEPHONE ACCESS Policy: Section 20.4 – Telephone Calls The administrator of each juvenile facility shall develop The facility has established policies and and implement written policies and procedures to provide procedures for youth telephone access while youth with access to telephone communications. in juvenile hall. Youth are informed of the telephone procedure at intake and can use the phones to call family members during free activity time. Youth are allowed to call their attorneys ☒ ☐ ☐ without the call being monitored by staff. They also can confidentially contact the OYCR Ombudsperson from the phones in the living units. We interviewed youth and staff and tested the detainee phones during our tour of the facility to assist with confirming compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES Policy: Section 13.3 – Legal Service Access The facility administrator shall develop written procedures The facility allows youth to contact their to ensure the right of youth to have access to the courts attorney at reasonable times whenever they and legal services. Such access shall include: request. The attorney may also visit the youth (a) access, upon request by the youth, to licensed during appropriate times while their client is attorneys and their authorized representatives; ☒ ☐ ☐ detained in juvenile hall. Youth reported knowledge of the process in place to request to contact their legal counsel. In interviews, youth stated they can attempt to contact their attorney whenever they ask staff. (b) provision for confidential consultation with attorneys; Policy: Section 13.3 – Legal Service Access and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Policy: Section 13.3 – Legal Service Access cost-free telephone access as appropriate. ☒ ☐ ☐ 1390 DISCIPLINE Policy: Section 16.1 – Discipline The facility administrator shall develop and implement We reviewed the agency’s policies and written policies and procedures for the discipline of youth procedures for discipline. The facility has that shall promote acceptable behavior; including the use established rules for behavior which are of positive behavior interventions and supports. Discipline bifurcated into minor and major rule violations. shall be imposed at the least restrictive level which ☒ ☐ ☐ Staff attempt to work with youth by imposing promotes the desired behavior and shall not include the least restrictive level which promotes the corporal punishment, group punishment, physical or desired behavior. We interviewed youth psychological degradation. housed in the facility and they all were Deprivation of the following is not permitted: informed of the behavior expectations and were also familiar with the discipline process. (a) bed and bedding; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Policy: Section 16.1 – Discipline personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (d) contact with parent or attorney; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (e) exercise; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (f) medical services and counseling; Policy: Section 16.1 – Discipline ☒ ☐ ☐ 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 38 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) religious services; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (h) clean and sanitary living conditions; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (i) the right to send and receive mail; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (j) education; and, Policy: Section 16.1 – Discipline ☒ ☐ ☐ (k) rehabilitative programming. Policy: Section 16.1 – Discipline ☒ ☐ ☐ The facility administrator shall establish rules of conduct Policy: Section 16.1 – Discipline and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy: Section 17.1 – Due Process The facility administrator shall develop and implement We reviewed the facility’s policies and written policies and procedures for the administration of procedures, and documentation related to the discipline which shall include, but not be limited to: discipline process. The agency provided 10 (a) designation of personnel authorized to impose due process forms completed by youth. The discipline for violation of rules; documentation confirmed the facility follows policy and procedure when addressing youth due process by, allowing for youth to appeal ☒ ☐ ☐ any sanction, investigating the allegations, and communicating the findings of the investigation to the youth. BSCC staff interviewed youth and staff at the facility to ensure sanctions do not include psychological degradation or deprivation of the youth’s basic rights. (b) prohibiting discipline to be delegated to any youth; Policy: Section 17.1 – Due Process ☒ ☐ ☐ (c) definition of major and minor rule violations and their Policy: Section 17.1 – Due Process consequences, and due process requirements; ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior Policy: Section 17.1 – Due Process interventions; ☒ ☐ ☐ (e) minor rule violations may be handled informally by Policy: Section 17.1 – Due Process counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy: Section 17.1 – Due Process be documented and require the following: ☒ ☐ ☐ (1) written notice of violation prior to a hearing; (2) accommodations provided to youth with Policy: Section 17.1 – Due Process disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Policy: Section 17.1 – Due Process incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Policy: Section 17.1 – Due Process evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Policy: Section 17.1 – Due Process hearing process; ☒ ☐ ☐ 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 39 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) provision for administrative review. Policy: Section 17.1 – Due Process ☒ ☐ ☐ (g) violations that result in a removal from camp or Policy: Section 17.1 – Due Process commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Policy: Section 25.2 – Infectious Disease DISEASES. We reviewed the facility’s policies and The health administrator/responsible physician, in procedures for infectious diseases. We also cooperation with the facility administrator and the local interviewed medical staff to assist with health officer, shall develop written policies and ☒ ☐ ☐ determining compliance with this regulation. procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; Policy: Section 25.2 – Infectious Disease ☒ ☐ ☐ (b) Identification of relevant symptoms; Policy: Section 25.2 – Infectious Disease ☒ ☐ ☐ (c) Referral for medical evaluation; Policy: Section 25.2 – Infectious Disease ☒ ☐ ☐ (d) Treatment responsibilities during detention; Policy: Section 25.2 – Infectious Disease ☒ ☐ ☐ (e) Coordination with public and private community- Policy: Section 25.2 – Infectious Disease based resources for follow-up treatment; ☒ ☐ ☐ (f) Applicable reporting requirements; and, Policy: Section 25.2 – Infectious Disease ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. Policy: Section 25.2 – Infectious Disease ☒ ☐ ☐ The policies and procedures shall be updated as Policy: Section 22.1 – Medical Services; 25.2 necessary to reflect communicable disease priorities – Infectious Disease identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy: Section 22.1 – Medical Services The health administrator, in cooperation with the facility In accordance with the facility’s policies and administrator, shall develop policy and procedures to procedures, youth may request medical, establish a daily routine for youth to convey requests for ☒ ☐ ☐ mental health, or dental care services by emergency and non-emergency medical, dental and submitting a sick call slip. The youth also have behavioral/mental health care services. the option of speaking with a staff member to summon immediate assistance if needed. 1480 STANDARD FACILTY CLOTHING ISSUE Policy: Section 24.2 – Clothing Assignment The youth’s personal clothing, undergarments and We reviewed the facility’s policies and footwear may be substituted for the institutional clothing procedures, toured the facility’s clothing and footwear specified in this regulation. The facility has storage, and interviewed youth to determine the primary responsibility to provide clothing and compliance with this regulation. The youth footwear. Clothing provisions shall ensure that: ☒ ☐ ☐ inside the facility were all issued appropriate fitting clothing, which appeared clean and free of holes and stains. Youth reported they can ask for new clothing whenever they need to replace an item due to it being worn out. (a) Clothing is clean, reasonably fitted, durable, easily Policy: Section 24.2 – Clothing Assignment laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing Policy: Section 24.2 – Clothing Assignment for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; (2) Outer garments; Policy: Section 24.2 – Clothing Assignment ☒ ☐ ☐ 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 40 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) New non-disposable underwear which shall Policy: Section 24.2 – Clothing Assignment remain with the youth throughout their stay, and; ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and Policy: Section 24.2 – Clothing Assignment free of stains, including tee shirts and bras. ☒ ☐ ☐ (c) Clothing is laundered at the temperature required by Policy: Section 24.2 – Clothing Assignment local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Policy: Section 24.2 – Clothing Assignment ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Policy: Section 24.3 – Clothing Exchange/ Laundry The facility administrator shall develop and implement written policies and site-specific procedures for the The clothing exchange for youth in the Santa cleaning and scheduled exchange of clothing. Unless Cruz County Juvenile Hall occurs daily for work, climatic conditions, or illness necessitates more ☒ ☐ ☐ youth’s underwear, socks, polo, and t-shirts, frequent exchange, outer garments, except for footwear, and on Tuesdays and Fridays for thermal shall be exchanged at least once each week. Tee shirts, shirts, pants, sweatshirts, shorts, and towels. bras, and underwear shall be exchanged daily; youth This was confirmed through interviews with shall receive their own underwear back at exchange. youth housed in the facility. 1484 CONTROL OF VERMIN IN YOUTH’S Policy: Section 24.3, F – Clothing Exchange/ PERSONAL CLOTHING Laundry There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy: Section 24.4 – Personal Care Items There shall be written policies and site-specific We toured the facility and observed the procedures developed and implemented by the facility facility’s overstock of personal care items. administrator for the availability of personal hygiene ☒ ☐ ☐ Youth are allowed to keep their hygiene items items. Each female youth shall be provided with sanitary in their sleeping rooms. Female youth are napkins, panty liners and tampons as requested. provided with panty liners and tampons as Each youth to be held over 24 hours shall be provided requested. with the following personal care items; (a) Toothbrush; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (b) Toothpaste; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (c) Soap; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (d) Comb; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (e) Shaving implements; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (f) Deodorant; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (g) Lotion; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (h) Shampoo; and, Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (i) Post-shower conditioning hair products. Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 41 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care Policy: Section 24.4 – Personal Care Items items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy: Section 20.10 – Showers; 24.4 – Personal Care Items There shall be written policies and site specific procedures developed and implemented by the facility Youth are offered showers nightly and have an administrator for showering/bathing and brushing of ☒ ☐ ☐ opportunity to tend to their personal hygiene teeth. Youth shall be permitted to shower/bathe up on needs while in the facility. Staff supervise assignment to a housing unit and on a daily basis shower activities to ensure the safety and thereafter and given an opportunity to brush their teeth security of all youth during shower time. after each meal. 1487 SHAVING Policy: Section 24.5 – Shaving Youth shall have access to a razor daily, unless their Youth are allowed an opportunity to shave appearance must be maintained for reasons of while in custody. The facility issues youth identification in Court. All youth shall have equal disposable razors during a time when staff can opportunity to shave face and body hair. The facility supervise the youth while shaving. Razors are administrator may suspend this requirement in relation ☒ ☐ ☐ signed out as risk items and are disposed of to youth who are considered to be a danger to after each use. themselves or others. This was confirmed through interviews with youth housed in the facility. 1488 HAIR CARE SERVICES Policy: Section 24.1 – Haircuts Hair care services shall be available in all juvenile The facility offers youth hair care services after facilities. Youth shall receive hair care services monthly. being detained in juvenile hall for more than 30 Equipment shall be cleaned and disinfected after each ☒ ☐ ☐ days. Haircuts are typically offered once a haircut or procedure, by a method approved by the State month, unless restricted by the Court or a Board of Barbering and Cosmetology. Probation Officer. 1500 STANDARD BEDDING AND LINEN ISSUE Policy: Section 4.5 – Housekeeper Job Duties Clean laundered, suitable bedding and linens, in good Youth are issued a mattress, pillow, sheets, repair, shall be provided for each youth entering a living ☒ ☐ ☐ pillowcase, and blankets when they are area who is expected to remain overnight, shall include, admitted into the facility. but not be limited to: (a) One mattress or mattress-pillow combination which Policy: Section 4.5 – Housekeeper Job Duties meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy: Section 4.5 – Housekeeper Job Duties (a) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Policy: Section 4.5 – Housekeeper Job Duties ☒ ☐ ☐ (d) One towel; and, Policy: Section 4.5 – Housekeeper Job Duties ☒ ☐ ☐ (e) One blanket or more, up on request Policy: Section 4.5 – Housekeeper Job Duties ☒ ☐ ☐ 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 42 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING LINEN EXCHANGE Policy: Section 24.3, E – Clothing Exchange/ Laundry The facility administrator shall develop and implement site specific written policies and procedures for the Youth’s bedding is exchanged once a week, scheduled exchange of laundered bedding and linen on Sunday mornings. Youth can exchange issued to each youth housed. Washable items such as ☒ ☐ ☐ their linens or blankets during weekly linen and sheets, mattress covers, pillow cases and towels shall bedding exchange. Youth reported that if they be exchanged for clean replacement at least once each need to exchange bedding more frequently, week. they can ask staff for a new set. The covering blanket shall be cleaned or laundered once Policy: Section 24.3, E – Clothing Exchange/ a month. ☒ ☐ ☐ Laundry 1510 FACILITY SANITATION, SAFETY AND Policy: Section 25.1 – Facility Sanitation MAINTENANCE The facility employs housekeepers to ensure The facility administrator shall develop and implement the cleanliness of the facility. The facility written policies and site-specific procedures for the maintenance team performs physical plant maintenance of an acceptable level of cleanliness, maintenance and repairs to keep the facility repair and safety throughout the facility. The plan shall safe. We reviewed the facility sanitation policy provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ and interviewed staff to determine compliance equipment, including restraint devices, and physical with this regulation. plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 43 of 44 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☒ ☐ to the JPCF Camp Eligibility Form) 7606 Santa Cruz PROB Juvenile Hall CI PRO 25-26 Page 44 of 44 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7608 FACILITY NAME: Santa Cruz Juvenile Hall FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Sara Berman, Probation Division Director; Jennifer Martinez, Assistant Division Director; Jenny Zamora-Ayala; Senior Group Supervisor; Alicia Padilla, Institutional Supervisor; Gabriel Haro, Institutional Supervisor; Andrew Vazquez, Institutional Supervisor; Blanca (Program Director) & Angie (RN), Health and Human Services; Katherine Marashian, Santa Cruz Behavioral Health; Jennifer Izant-Gonzales, Director of Alternative Education; 1 male youth 16yrs old; 1 male youth 17 yrs old; 1 male youth 18 yrs old; 1 male youth 17 yrs old FIELD REPRESENTATIVE: Ray Watson DATE: July 21st, 22nd, 23rd, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF Building Inspection: Completed March 12, BUILDING AND GROUNDS 2024 On an annual basis, or as otherwise required by law, each Building Inspection: Completed March 13, juvenile facility administrator shall obtain a documented 2025 inspection and evaluation from the following: (a) county building inspector or person designated by the ☒ ☐ ☐ The agency provided the required annual Board of Supervisors to approve building safety; building inspection reports authored by Santa Cruz County Supervising Building Inspector Rai Dean. The reports indicate “the facilities appear to be in good operating condition”. No concerns were found. (b) fire authority having jurisdiction, including a fire Fire Inspection: July 18, 2024 clearance as required by Health and Safety Code Section 13146.1(a) and (b); The annual 2024 fire inspection was ☒ ☐ ☐ completed by Scotts Valley Fire Protection District Inspector Erin Collins. No violations were found. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 1 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) local health officer, inspection in accordance with Environmental Health Inspection: March 7, Health and Safety Code Section 101045; 2025 – Completed by Jennifer Meade, Santa Cruz County Environmental Health Specialist and Brittany Straw, Environmental Specialist Trainee. Nutritional Health Inspection: March 21, 2025 – Completed by Caren Dix, Registered Dietitian Nutritionist. No significant deficiencies were noted during the inspection. ☒ ☐ ☐ Medical/Mental Health Inspection: March 6, 2025 - Completed by Lisa Hernandez, MD, MPH; Karissa Cortez, MD, MPH; Emillie Feenan, RN, PHN; and contracted Corrections Evaluator and Accreditation Surveyor, Dr. Chia Chen Lee. Dr. Lee wrote the Santa Cruz County Secure Youth Treatment Facility meets all applicable Title 15 Standards for Medical/Mental Health. (d) county superintendent of schools on the adequacy of The Robert A. Hartman School was evaluated educational services and facilities as required in Section by Kieth Thorbahn, Assistant Superintendent 1370; of Educational Services from the San Benito County Office of Education. The program review and evaluation were conducted on December 6, 2023, and December 19, 2024. ☒ ☐ ☐ A certified memorandum dated September 3, 2024, written by Santa Cruz County Office of Education Superintendent, Dr. Faris Sabbah, confirmed Hartman School meets California State Law and The California Education Code standards. (e) juvenile court as required by Section 209 of the Jerry Vinluan, presiding judge of the juvenile Welfare and Institutions Code; and, court, inspected the Santa Cruz Juvenile Facilities on December 1, 2023, and again on December 27, 2024. Judge Vinluan found the ☒ ☐ ☐ facilities to be within the minimum standards adopted by the Board of State and Community Corrections. (f) the Juvenile Justice Commission as required by The Santa Cruz County JJDPC conducted an Section 229 of the Welfare and Institutions Code or inspection of the juvenile facilities on Probation Commission as required by Section 240 of the November 27, 2023, and on October 11, 2024. Welfare and Institutions Code. While the evaluations outlined several recommendations, the report states “the Santa ☒ ☐ ☐ Cruz County Detention Facility continues to strive to be a model for JDAI principles. The inspection found that the Santa Cruz County Detention Facility met 95% of JDAI standards which is commendable.” 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 2 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1320 APPOINTMENT AND QUALIFICATIONS Policy: Section 6.1 – Standards & Training for Corrections Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s certification letter BSCC staff was provided with a certification confirming that all elements of regulation are met. letter from Chief Probation Officer, Fernando Giraldo, dated June 10, 2025, confirming staff (a) Appointment ☒ ☐ ☐ are recruited and hired in accordance with Title In each juvenile facility there shall be a superintendent, 15 regulation Section 1320. director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy: Section 6.1 – Standards & Training for Each facility shall: Corrections (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy: Section 6.1 – Standards & Training for examination including tuberculosis screening test and Corrections evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy: Section 6.1 – Standards & Training for and training requirements adopted by the Board Corrections ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy: Section 6.1 – Standards & Training for employee, and psychological examination in Corrections accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Policy: Section 6.1 – Standards & Training for employees of the facility, who may be present at the Corrections facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 3 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Policy: Section 4.2 – Institutional Supervisors Shift Responsibilities Each juvenile facility shall: (a) have an adequate number of personnel sufficient to After reviewing the agency’s organizational carry out the overall facility operation and its chart, shift schedules, and daily staffing programming, to provide for safety and security of youth rosters, it was determined the agency has and staff, and meet established standards and sufficient staffing to carry out the overall facility regulations; operations and its programming. The agency staffs two Group Supervisors in each unit with a floater available. There is also an Institutional Supervisor on duty. On graveyard shifts, there is one Group Supervisor in each unit with an Institutional Supervisor on duty as well. The agency allocates the following positions in the Juvenile Facilities: • 1 Division Director ☒ ☐ ☐ • 1 Assistant Division Director • 5 Institutional Supervisors • 17 Group Supervisors (1 Vacancy) • 19 Extra Help Group Supervisors • 1 Supervising Cook • 2 Cooks • 1 Housekeeper • 1 Administrative Aide On the day of inspection, there was one youth detained in SYTF. All youth were housed in Unit A to accommodate ongoing construction to retrofit portions of the facility. It was confirmed through interviews with young people and staff that no services have been denied due to the construction activity, and the agency is able to provide adequate staffing to ensure everyone’s safety during the project. (b) ensure that no required services shall be denied Policy: Section 4.2 – Institutional Supervisors because of insufficient numbers of staff on duty absent Shift Responsibilities ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy: Section 4.2 – Institutional Supervisors ensure adequate supervision of all staff members; ☒ ☐ ☐ Shift Responsibilities (d) have a clearly identified person on duty at all times Policy: Section 4.2 – Institutional Supervisors who is responsible for operations and activities and has Shift Responsibilities completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Policy: Section 4.2 – Institutional Supervisors unit whenever there are youth in the living unit; ☒ ☐ ☐ Shift Responsibilities 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 4 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) have sufficient food service personnel relative to the Policy: Section 4.2 – Institutional Supervisors number and security of living units, including staff qualified Shift Responsibilities and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct We interviewed food service personnel, and food preparation and servings; conduct related training they reported good relationships with staff and programs for culinary staff; and maintain necessary youth. The food is prepared onsite and is good ☒ ☐ ☐ records; or, a facility may serve food that meets nutritional tasting according to the young people. The standards prepared by an outside source; facility generally serves two hot meals each day. Menus are developed following a four- week cycle and a copy is posted in the living units for youth to view. (g) have sufficient administrative, clerical, recreational, Policy: Section 4.2 – Institutional Supervisors medical, dental, mental health, building maintenance, Shift Responsibilities transportation, control room, facility security and other support staff for the efficient management of the facility, BSCC staff interviewed medical and mental and to ensure that youth supervision staff shall not be health staff and confirmed the facility offers a diverted from supervising youth; and, variety of services provided by medical and behavior health professionals. The agencies reported good working relationships with ☒ ☐ ☐ probation staff and immediate access to youth when they request services. The County’s Maintenance team conducts ongoing maintenance and repairs at the facility, ensuring facility staff’s attention is not diverted from supervising youth. (h) assign sufficient youth supervision staff to provide Policy: Section 4.2 – Institutional Supervisors continuous wide awake supervision of youth, subject to Shift Responsibilities temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy: Section 4.2 – Institutional Supervisors (A) during the hours that youth are awake, one Shift Responsibilities wide-awake youth supervision staff member on ☒ ☐ ☐ duty for each 10 youth in detention; (B) during the hours that youth are confined to their Policy: Section 4.2 – Institutional Supervisors room for the purpose of sleeping, one wide-awake Shift Responsibilities youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff Policy: Section 4.2 – Institutional Supervisors members on duty at all times, regardless of the Shift Responsibilities number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy: Section 4.2 – Institutional Supervisors duty who is the same gender as youth housed in Shift Responsibilities ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Policy: Section 4.2 – Institutional Supervisors duties such as administration, supervision of Shift Responsibilities personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls This facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 5 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps This Facility is not a Camp. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy: Section 6.3 – On the Job Training AND TRAINING (OJT): Initial Training & Orientation (a) Prior to assuming any responsibilities each youth BSCC staff reviewed the agency’s policies, supervision staff member shall be properly oriented to ☒ ☐ ☐ procedures, and training records and their duties, including: interviewed staff working in the facility to (1) youth supervision duties; confirm compliance with this regulation. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 6 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 6.3 – On the Job Training (2) scope of decisions they shall make; ☒ ☐ ☐ (OJT): Initial Training & Orientation Policy: Section 6.3 – On the Job Training (3) the identity of their supervisor; ☒ ☐ ☐ (OJT): Initial Training & Orientation (4) the identity of persons who are responsible to Policy: Section 6.3 – On the Job Training them; ☒ ☐ ☐ (OJT): Initial Training & Orientation (5) persons to contact for decisions that are beyond Policy: Section 6.3 – On the Job Training their responsibility; and ☒ ☐ ☐ (OJT): Initial Training & Orientation (6) ethical responsibilities. Policy: Section 6.3 – On the Job Training ☒ ☐ ☐ (OJT): Initial Training & Orientation (b) Prior to assuming any responsibility for the supervision Policy: Section 6.3 – On the Job Training of youth, each youth supervision staff member shall (OJT): Initial Training & Orientation receive a minimum of 40 hours of facility-specific orientation, including: The agency’s policies and procedures require (1) individual and group supervision techniques; all new Group Supervisors to be trained during their orientation by the Institutional Supervisor ☒ ☐ ☐ or Sr. Group Supervisor that is on duty. The trainee uses the Training Checklist provided to them prior to their first day to ensure all areas of this regulation are covered during the 40- hour facility-specific orientation. (2) regulations and policies relating to discipline and Policy: Section 6.3 – On the Job Training rights of youth pursuant to law and the provisions of (OJT): Initial Training & Orientation ☒ ☐ ☐ this chapter; Policy: Section 6.3 – On the Job Training (3) basic health, sanitation and safety measures; ☒ ☐ ☐ (OJT): Initial Training & Orientation (4) suicide prevention and response to suicide Policy: Section 6.3 – On the Job Training attempts ☒ ☐ ☐ (OJT): Initial Training & Orientation (5) policies regarding use of force, de-escalation Policy: Section 6.3 – On the Job Training techniques, chemical agents, mechanical and (OJT): Initial Training & Orientation ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Policy: Section 6.3 – On the Job Training trauma and trauma-informed approaches; ☒ ☐ ☐ (OJT): Initial Training & Orientation Policy: Section 6.3 – On the Job Training (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ (OJT): Initial Training & Orientation (8) routine security measures, including facility Policy: Section 6.3 – On the Job Training perimeter and grounds; ☒ ☐ ☐ (OJT): Initial Training & Orientation (9) crisis intervention and mental health referrals to Policy: Section 6.3 – On the Job Training mental health services; ☒ ☐ ☐ (OJT): Initial Training & Orientation Policy: Section 6.3 – On the Job Training (10) documentation; and ☒ ☐ ☐ (OJT): Initial Training & Orientation Policy: Section 6.3 – On the Job Training (11) fire/life safety training ☒ ☐ ☐ (OJT): Initial Training & Orientation (c) Prior to assuming sole supervision of youth, each Policy: Section 6.3 – On the Job Training youth supervision staff member shall successfully (OJT): Initial Training & Orientation complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section The agency’s policies and procedures require 6035. ☒ ☐ ☐ new hires to complete CORE training within one year of appointment. New hires are not assigned to be the sole supervision of youth until they complete CORE. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 7 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Prior to exercising the powers of a peace officer youth Policy: Section 6.3 – On the Job Training supervision staff shall successfully complete training (OJT): Initial Training & Orientation ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy: Section 5.14 – Fire and Life Safety Plan Whenever there is a youth in a juvenile facility, there shall According to the agency’s policies and be at least one wide awake person on duty at all times procedures, all staff are trained on and familiar who meets the training standards established by the ☒ ☐ ☐ with the facility safety plan. We interviewed Board for general fire and life safety which relate facility staff to confirm compliance with this specifically to the facility. regulation. 1324 POLICY AND PROCEDURES MANUAL Policy: Section 1.0 – Mission Statement/Personnel Policies All facility administrators shall develop, publish, and implement a manual of written policies and procedures The agency’s policies and procedures are that address, at a minimum, all regulations that are reviewed annually by the Director of the Santa applicable to the facility. Such a manual shall be made Cruz Juvenile Facilities. The policy manual is available to all employees, reviewed by all employees, ☒ ☐ ☐ accessible to all staff working in the facility. and shall be administratively reviewed at a minimum This was confirmed during our tour of the every two years, and updated, as necessary. Those facility and through interviews with facility staff. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Policy: Section 3.4 – Chain of Command, 3.5 communications and a description of job classifications; ☒ ☐ ☐ – Organizational Chart (b) responsibility of the probation department, purpose of Policy: Section 1.3 – Juvenile Hall Philosophy programs, relationship to the juvenile court, the Juvenile and Purpose, 1.4 – Juvenile Justice and Justice/Delinquency Prevention Commission or Delinquency Prevention Commission Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Policy: Section 4.0 – Job Specifications/Job ☒ ☐ ☐ Duties (d) initial orientation and training program for employees; Policy: Section 6.0 – Training ☒ ☐ ☐ (e) initial orientation, including safety and security issues Policy: Section 6.2 – Required Training by and anti-discrimination policies, for support staff, contract Classification employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Policy: Section 8.3 – Juvenile Hall Record communication system to ensure: Retention ☒ ☐ ☐ (1) efficient operation of the juvenile facility; Policy: Section 1.3, B – Purpose of Juvenile (2) legal and proper care of youth; ☒ ☐ ☐ Hall Policy: Section 8.3 – Juvenile Hall Record (3) maintenance of individual youth's records; ☒ ☐ ☐ Retention (4) supply of information to the juvenile court and Policy: Section 1.3, E – Legal Relationship to those authorized by the court or by the law; and, ☒ ☐ ☐ the Probation Department (5) release of information regarding youth. Policy: Section 8.6 – Release of Information ☒ ☐ ☐ (g) ethical responsibilities; Policy: Section 3.0 – Employee Conduct ☒ ☐ ☐ Policy: Section 1.3, A – Juvenile Hall (h) trauma-informed approaches; ☒ ☐ ☐ Philosophy Policy: Section 1.3, A – Juvenile Hall (i) culturally responsive approaches; ☒ ☐ ☐ Philosophy 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 8 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 13.1 – Detained Youth’s (j) gender responsive approaches; ☒ ☐ ☐ Rights; 3.1, A – Professional Demeanor (k) a non-discrimination provision that provides that all Policy: Section 13.1 – Detained Youth’s Rights youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Agency does not use chemical agents. chemical agents related security devices, and weapons ☐ ☐ ☒ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy: Section 13.1 – Detained Youth’s Rights Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Policy: Section 22.6 – Responding to Sexual sexual abuse, sexual assault and sexual harassment. Assault The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy: Section 5.14 – Fire Safety Plan The facility administrator shall consult with the local fire We reviewed documentation for monthly fire department having jurisdiction over the facility, or with the drills completed by facility staff, the facility State Fire Marshal, in developing a plan for fire safety evacuation plan, and weekly security which shall include, but not be limited to: ☒ ☐ ☐ checklist. A tour of the facility and review of the (a) a fire prevention plan to be included as part of the agency’s fire prevention policies and manual of policy and procedures; procedures confirmed compliance with this regulation. (b) monthly fire and life safety inspections by facility staff Policy: Section 5.14 – Fire Safety Plan with two-year retention of the inspection record; We reviewed weekly security checklist ☒ ☐ ☐ completed by facility staff. The agency provided checklists for 2023, 2024, and 2025. (c) fire prevention inspections as required by Health and Policy: Section 5.14 – Fire Safety Plan Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ (d) an evacuation plan; Policy: Section 5.14 – Fire Safety Plan ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Policy: Section 5.14 – Fire Safety Plan ☒ ☐ ☐ (f) a written plan for the emergency housing of youth in Policy: Section 5.14 – Fire Safety Plan the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in Policy: Section 5.14 – Fire Safety Plan cooperation with the local fire department. ☒ ☐ ☐ 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 9 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1326 SECURITY REVIEW Policy: Section 9.3 – Security Reviews Each facility administrator shall develop policies and The agency provided written annual security procedures to annually review, evaluate, and document reviews authored by Director Sara Ryan. The security of the facility. The review and evaluation shall ☒ ☐ ☐ memorandums for 2024 and 2025 confirm no include internal and external security, including, but not outstanding issues or concerns related to the limited to, key control, equipment, and staff training. security of the Santa Cruz County Juvenile Facilities. 1327 EMERGENCY PROCEDURES Policy: Section 5.0-Emergencies / Disturbances The facility administrator shall develop facility-specific policies and procedures for emergencies that shall The agency requires staff to annually review include, but not be limited to: the emergency procedures for the facility. Due (a) escape, disturbances, and the taking of hostages; to the increased risk of fire in the region, the administration takes very seriously the planning and back-up planning to evacuate the facility at a moment’s notice. The agency has mutual aid agreements with surrounding ☒ ☐ ☐ counties to house youth if they are displaced from their facility. Annual memorandums for 2024 and 2025 written by Director Sara Ryan were provided to BSCC staff, confirming all staff have completed emergency procedures review and that the agency is compliant with this regulation. Policy: Section 5.16 – Civil Disturbances (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ Terrorist & Active Shooter (c) fire and natural disasters; Policy: Section 5.14 – Fire Safety Plan ☒ ☐ ☐ Policy: Section 5.0 – Emergencies / (d) periodic testing of emergency equipment; ☒ ☐ ☐ Disturbances (e) emergency evacuation of the facility; and Policy: Section 5.6 – Evacuation Plan ☒ ☐ ☐ (f) a program to provide all youth supervision staff with Policy: Section 6.0 – Training an annual review of emergency procedures. ☒ ☐ ☐ 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 10 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS Policy: Section 8.1, C (1) – Safety Checks The facility administrator shall develop and implement BSCC staff reviewed samplings of safety policy and procedures that provide for direct visual checks from months November 2024, January observation of youth at a minimum of every 15 minutes, 2025, February 2025, March 2025, and April at random or varied intervals during hours when youth 2025. The facility documents safety checks are asleep or when youth are in their rooms, confined in using handwritten logs. The logs were found to holding cells or confined to their bed in a dormitory. be in order, and the staff noted when youth Supervision is not replaced, but may be supplemented were in and out of rooms. Graveyard safety by, an audio/visual electronic surveillance system checks were random and varied and designed to detect overt, aggressive or assaultive conducted at minimum every 15 minutes. In behavior and to summon aid in emergencies. All safety accordance with the agency’s policies and checks shall be documented with the actual time the ☒ ☐ ☐ procedures, an Institutional Supervisor signs check is completed. off on room check logs at the end of every shift. The agency is in the process of implementing the Guard 1 electronic safety check system to more clearly keep track of times when completing safety checks. During the inspection, we interviewed youth and staff in the facility to confirm the frequency and method of safety checks. 1329 SUICIDE PREVENTION PLAN Policy: Section 5.10 – Suicide Prevention The facility administrator, in collaboration with the BSCC staff reviewed the agency’s policies and healthcare and behavioral/mental health administrators, procedures and suicide prevention plan. shall plan and implement written policies and Santa Cruz County Behavioral Health and procedures which delineate a Suicide Prevention Plan. Medical administrators were also interviewed The plan shall consider the needs of youth experiencing to ensure coordination between the agencies past or current trauma. Suicide prevention responses when responding to suicidal ideations and/or shall be respectful and in the least invasive manner attempts by youth. consistent with the level of suicide risk. The plan shall include the following elements: Youth are screened for risk of suicide using MAYSI II. Staff are also trained to recognize and identify risks for suicide during the initial intake process. ☒ ☐ ☐ The agency provided special incident reports from this inspection cycle documenting suicide ideations and staff’s response to the situations. The documentation provided suggests staff are trained and equipped to deal with youth who are experiencing suicide ideations. The youth are referred to behavioral health and medical staff who work in coordination on a prevention plan to keep the youth safe. Youth are often placed on special watch with an increase in safety checks being conducted until cleared by behavioral health. (a) Suicide prevention training as required in Section Policy: Section 5.10, A – Elements of the 1322, Youth Supervision Staff Orientation, and Training Suicide Prevention Plan ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Policy: Section 5.10, B – Key Components of Precautionary Protocols Suicide Prevention Program (1) All youth shall be screened for risk of suicide at ☒ ☐ ☐ intake and as needed during detention. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 11 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) All youth supervision staff who perform intake Policy: Section 5.10, C – Staff Training in processes shall be trained in screening youth for risk Suicide Prevention ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Policy: Section 5.10, B – Key Components of intake screening process to be at risk of suicide shall Suicide Prevention Program be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to Policy: Section 5.10, B – Key Components of ensure the youth’s safety pending the Suicide Prevention Program ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Policy: Section 5.10, B – Key Components of assessment and/or services. ☒ ☐ ☐ Suicide Prevention Program (d) Procedures for monitoring of youth identified at risk Policy: Section 5.10, B – Key Components of for suicide. ☒ ☐ ☐ Suicide Prevention Program (e) Safety Interventions Policy: Section 5.10, B – Key Components of (1) Procedures to address intervention protocols for Suicide Prevention Program youth identified at risk for suicide which may ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- Policy: Section 5.10, B – Key Components of informed approaches ☒ ☐ ☐ Suicide Prevention Program (2) Procedures to instruct youth supervision staff how Policy: Section 5.10, B – Key Components of to respond to youth who exhibit suicidal behaviors. Suicide Prevention Program; 5.11 – Suicide ☒ ☐ ☐ Attempt, Serious Injury or Illness within the institution. (f) Communication Policy: Section 5.10, B – Key Components of (1) The intake process shall include communication Suicide Prevention Program with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information Policy: Section 5.10, B – Key Components of sharing about youth at risk for suicide with youth Suicide Prevention Program supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy: Section 5.10, H – Debriefing of Critical Attempts Incidents Related to Suicide or Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. Policy: Section 5.10, H – Debriefing of Critical (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ Incidents Related to Suicide or Attempts (3) Process for a debriefing event with affected youth. Policy: Section 5.10, H – Debriefing of Critical ☒ ☐ ☐ Incidents Related to Suicide or Attempts (h) Documentation Policy: Section 5.10, D – Incident Reports (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Policy: Section 5.10, G (4) – Care of A Suicidal opportunity to participate in facility programs, services Youth and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 12 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1340 REPORTING OF LEGAL ACTIONS There has been no legal action filed against the agency pertaining to the conditions of Each facility shall submit to the Board a letter of confinement. notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy: Section 5.12 – Death within the OF A YOUTH WHILE DETAINED Institution. (1) Death of a Youth. There have been no deaths or serious (a) The facility administrator, in cooperation with the illnesses in custody during this inspection health administrator and the behavioral/mental cycle. We reviewed the agency’s policies and health director, shall develop written policies and ☒ ☐ ☐ procedures to assist with determining procedures in the event of the death of a youth while compliance with this regulation. detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Policy: Section 5.12 – Death within the facility administrator, shall develop written policies Institution. and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy: Section 5.12 – Death within the the Board a copy of the report submitted to the Institution. Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy: Section 5.12 – Death within the from the administrator, the Board may within 30 Institution. calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy: Section 5.12 – Death within the (a) The facility administrator, in cooperation with the Institution; 5.11 – Suicide Attempt, Serious health administrator, shall develop written policies Injury or Illness within the institution and procedures for the notification to necessary parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING The agency is up to date with submitting data to BSCC for the Detention Profile Survey. Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 13 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1343 JUVENILE FACILITY CAPACITY (EXCERPT) The agency has not experienced overcrowding in years. When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy: Section 10.0 – Admitting The facility administrator shall develop and implement We reviewed the agency’s policies and written policies and procedures for admittance of youth procedures and admittance documentation to that emphasize respectful and humane engagement assist with determining compliance with this with youth, and reflect that the admission process may regulation. We also interviewed staff and youth be traumatic to youth who may have already housed in the facility. experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and The Institutional Supervisor determines the literacy needs of youth. In addition to the requirements detention or release of youth based on of Sections 1324 and 1430 of these regulations: screening using the Risk Assessment Instrument (RAI). If the youth is held based on ☒ ☐ ☐ their RAI score, the case is then forwarded to the Intake Probation Officer. Youth interviewed stated they were offered food and a shower when they were admitted into the facility. They reported being assessed by medical and behavioral health staff right away in most cases. All youth reported the staff to be respectful and caring when interacting with them during the admitting process. (a) the admittance process shall include: Policy: Section 10.2, B – Intake (1) Access to two free phone calls within one hour of Procedure/Booking admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Policy: Section 10.2, B – Intake (2) Offer of a shower; ☒ ☐ ☐ Procedure/Booking (3) Documented secure storage of personal Policy: Section 10.2, B – Intake belongings; ☒ ☐ ☐ Procedure/Booking Policy: Section 10.2, B – Intake (4) Offer of food upon arrival; ☒ ☐ ☐ Procedure/Booking Policy: Section 10.2, B – Intake Procedure/Booking (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Santa Cruz County Behavioral Health staff ☒ ☐ ☐ disabilities; were interviewed during the inspection to assist with determining compliance with this regulation. (6) Screening for physical and developmental Policy: Section 10.2, B – Intake disabilities in accordance with Sections 1329, 1413, Procedure/Booking ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Policy: Section 10.2, B – Intake Developmentally Disabled for youth that are Procedure/Booking suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 14 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 10.2, B – Intake (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Procedure/Booking (b) juvenile hall administrators shall establish written Policy: Section 10.2, B – Intake criteria for detention that considers the least restrictive Procedure/Booking ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy: Section 10.2, D – Court Commitment juvenile halls shall develop policies and procedures that Program advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Policy: Section 10.2, D – Court Commitment that advise any committed youth of the estimated length Program ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy: Section 20.15 Assessment Plan; 22.6 ABUSE – Responding to Sexual Assault The facility administrator shall develop and implement The Institutional Supervisor (IS) assesses written policies and procedures to reduce the risk of youth for sexual victimization and abusiveness sexual abuse by or upon youth. The policy shall require at intake. The Victimization/Sexually facility staff to assess each youth within 72 hours of Aggressive Behavior (RV/SAB) instrument is admission based on the following information: administered within 72 hours of a youth being (a) Prior sexual victimization or abusiveness; detained in juvenile hall. ☒ ☐ ☐ The information collected during the assessment is utilized to assess potential risk and to make housing and classification decisions. The agency adheres to PREA standards and Title 15 regulation for record retention. (b) Gender nonconforming appearance or manner; or Policy: Section 22.6 – Responding to Sexual identification as lesbian, gay or bisexual, transgender, Assault; 26.1, D – Screening for Risk of Sexual queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ Victimization and abusiveness be vulnerable to sexual abuse; Policy: Section 26.1, D – Screening for Risk of (c) Current charges and offense history; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (d) Age; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (e) Level of emotional and cognitive development; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (f) Physical size and stature; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (g) Mental illness or mental disabilities; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (i) Physical disabilities; ☒ ☐ ☐ Sexual Victimization and abusiveness Policy: Section 26.1, D – Screening for Risk of (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Sexual Victimization and abusiveness 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 15 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) Any other specific information about the individual Policy: Section 26.1, D – Screening for Risk of youth that may indicate heightened needs for Sexual Victimization and abusiveness supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through Policy: Section 26.1, D – Screening for Risk of conversations with the youth during the admittance Sexual Victimization and abusiveness process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy: Section 26.1, D – Screening for Risk of controls on the dissemination of information within the Sexual Victimization and abusiveness facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy: Section 11.1 – Releases The facility administrator shall develop and implement The policies and procedures require facility written policies and procedures for release of youth from staff to notify the Facility Nurse, Behavioral custody which provide for: Health personnel, and school staff of the youth’s pending release. The youth is returned all personal belongings before signing the property inventory sheet, confirming receipt of their personal property. The facility provides youth with reentry services to ensure there are no gaps in ☒ ☐ ☐ services upon the youth’s release from custody. If the youth are currently prescribed medications, the facility ensures the youth is released with a sufficient supply of medications until they can be seen by their community provider. We interviewed facility staff, behavior health personnel, and medical staff during the inspection to assist with confirming compliance with this regulation. (a) verification of identity/release papers; Policy: Section 11.1 – Releases ☒ ☐ ☐ (b) return of personal clothing and valuables; Policy: Section 11.1 – Releases ☒ ☐ ☐ (c) notification to the youth's parents or guardian; Policy: Section 11.1 – Releases ☒ ☐ ☐ (d) notification to the facility health care provider in Policy: Section 11.1 – Releases accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; Policy: Section 11.1 – Releases ☒ ☐ ☐ (f) notification of facility mental health personnel. Policy: Section 11.1 – Releases ☒ ☐ ☐ The facility administrator shall develop and implement Policy: Section 11.1 – Releases policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 16 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall develop and implement Policy: Section 11.1 – Releases written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Policy: Section 12.1 – Classification System The facility administrator shall develop and implement The facility staff utilized information collected written policies and procedures on classification of youth at intake to determine each youth’s for the purpose of determining housing placement in the classification. facility. Such procedures shall: In accordance with the facility’s policies and procedures, the Senior Group Supervisor reviews the classification daily and makes adjustments that are necessary for a safe and ☒ ☐ ☐ secure environment for youth and staff. The agency was operating two living units at the time of inspection. We reviewed the agency’s policies and procedures and classification screening forms. During the tour of the facility, we interacted with youth in both the A and B units and they seemed to get along with the youth we interviewed, stating they felt safe in the facility. (a) provide for the safety of the youth, other youth, facility Policy: Section 12.1 – Classification System staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy: Section 12.1 – Classification System the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon Policy: Section 12.1 – Classification System admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy: Section 12.1 – Classification System provisions that consider the level of supervision and the ☒ ☐ ☐ youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth from Policy: Section 12.1 – Classification System the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy: Section 12.1 – Classification System transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 17 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy: Section 22.7 – Transgender Youth in Juvenile Hall The facility administrator shall develop written policies and procedures ensuring respectful and equitable The Santa Cruz County Probation Department treatment of transgender and intersex youth. has policies and procedures committed to The policies shall provide that: respecting the dignity of all youth, including ☒ ☐ ☐ transgender and gender non-confirming youth. The facility’s policies and procedures ensure all youth have equal access to all available services, care, and treatment. (a) Facility staff shall respect every youth’s gender Policy: Section 22.7 – Transgender Youth in identity and shall refer to the youth by the youth’s Juvenile Hall preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy: Section 22.7 – Transgender Youth in themselves in a manner consistent with their gender Juvenile Hall identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy: Section 22.7 – Transgender Youth in best meets their individual needs and promotes their Juvenile Hall safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy: Section 22.7 – Transgender Youth in and intersex youth have access to medical and Juvenile Hall behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy: Section 22.7 – Transgender Youth in necessary security considerations and physical plant, Juvenile Hall facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy: Section 22.7 – Transgender Youth in youth for the purpose of determining the youth’s Juvenile Hall anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 18 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Policy: Section 20.1 – Program Orientation The facility administrator shall develop and implement The agency provided their policies and written policies and procedures to orient a youth prior to procedures, the youth orientation handbook, placement in a living area. Both written and verbal parent orientation manual, and orientation information shall be provided and supplemented with acknowledgement forms sighed by youth. The video orientation if feasible. Provision shall be made to orientation manual covers the facility’s major provide accessible orientation information to all detained ☒ ☐ ☐ and minor rule violations, and staff verbally youth including those with disabilities, limited literacy, or instruct youth of expectations and rules during English language learners. the orientation process. Orientation shall include information that addresses: Interviews with youth and staff confirm compliance with this regulation. (a) facility rules including contraband and searches and Policy: Section 20.1 – Program Orientation disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior interventions Policy: Section 20.1 – Program Orientation and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s Policy: Section 20.1 – Program Orientation policy prohibiting sexual abuse and sexual harassment and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Policy: Section 20.1 – Program Orientation ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Policy: Section 20.1 – Program Orientation that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Policy: Section 20.1 – Program Orientation process; ☒ ☐ ☐ (g) access to routine and emergency health and mental Policy: Section 20.1 – Program Orientation health care; ☒ ☐ ☐ (h) access to education, religious services, and Policy: Section 20.1 – Program Orientation recreational activities; ☒ ☐ ☐ (i) housing assignments; Policy: Section 20.1 – Program Orientation ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Policy: Section 20.1 – Program Orientation including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Policy: Section 20.1 – Program Orientation telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and Policy: Section 20.1 – Program Orientation other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, Policy: Section 20.1 – Program Orientation chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; Policy: Section 20.1 – Program Orientation ☒ ☐ ☐ (o) emergencies including evacuation procedures; Policy: Section 20.1 – Program Orientation ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from Policy: Section 20.1 – Program Orientation physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Policy: Section 20.1 – Program Orientation other than English if appropriate; ☒ ☐ ☐ 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 19 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (r) the process for requesting different housing, Policy: Section 20.1 – Program Orientation education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive Policy: Section 20.1 – Program Orientation information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Policy: Section 20.1 – Program Orientation 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 1354 SEPARATION Policy: Section 27.1 – Separation The facility administrator shall develop and implement The facility’s policies and procedures allow written policies and procedures that address: youth to separate themselves if they wish to return to their sleeping rooms. The self- separation is documented using the Santa Cruz County Juvenile Hall Self Separation Acknowledgement Form. The form tracks programming the youth choose not to ☒ ☐ ☐ participate in and the reason they declined. We reviewed two self-separation forms signed by the SYTF youth. Youth seem to only self- separate for short periods of time before rejoining the group. We interviewed youth housed in the facility to assist with confirming compliance with this regulation. (a) separation of youth for reasons that include, but are Policy: Section 27.1 – Separation not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and Policy: Section 27.1 – Separation trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges Policy: Section 27.1 – Separation available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy: Section 27.1 – Separation Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the Policy: Section 27.1 – Separation separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Policy: Section 27.1 – Separation separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 20 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Policy: Section 27.2 - Room Confinement (a) The facility administrator shall develop and BSCC staff reviewed the agency’s policies and implement written policies and procedures addressing procedures for room confinement. SYTF only the confinement of youth in their room that are consistent has one youth committed to the program; with Welfare and Institutions Code Section 208.3. The therefore, the facility did not have any incident placement of a youth in room confinement shall be reports for BSCC staff to review involving the accomplished in accordance with the following lone SYTF youth in custody. guidelines: ☒ ☐ ☐ We interviewed youth housed in the facility and they reported staff do not utilize room confinement in all situations, and when they do, youth only spend short periods of time in their room. Youth reported being allowed to rejoin the group as soon as they regained composure. (1) Room confinement shall not be used before other, Policy: Section 27.2 - Room Confinement less restrictive, options have been attempted and exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy: Section 27.2 - Room Confinement purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy: Section 27.2 - Room Confinement that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Policy: Section 27.2 - Room Confinement confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: (1) Return the youth to general population. Policy: Section 27.2 - Room Confinement ☒ ☐ ☐ (2) Consult with mental health or medical staff. Policy: Section 27.2 - Room Confinement ☒ ☐ ☐ (3) Develop an individualized plan that includes the Policy: Section 27.2 - Room Confinement goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy: Section 27.2 - Room Confinement four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy: Section 27.2 - Room Confinement the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy: Section 27.2 - Room Confinement facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy: Section 27.2 - Room Confinement single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Policy: Section 27.2 - Room Confinement court holding facilities or adult facilities. ☒ ☐ ☐ 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 21 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (7) Nothing in this section shall be construed to Policy: Section 27.2 - Room Confinement conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy: Section 27.2 - Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy: Section 27.2 - Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy: Section 20.15 – Assessment Plan; 20.16 – Institutional Assessment and Case The facility administrator shall develop and implement Plan written policies and procedures for assessment and case planning. The agency’s policies and procedures require facility staff to complete an Institutional Assessment and Case Plan for all youth detained in juvenile hall. The assessment is generally conducted within the first 10 days of ☒ ☐ ☐ the youth being held in detention. The case plan is reviewed periodically with the youth and adjusted as needed to meet the individual needs of the youth. SYTF youth also have an Individualized Rehabilitation Plan (IRP) completed as required by law. The plan is reviewed every six months by the Juvenile Court. (a) Assessment: Policy: Section 20.15 – Assessment Plan; The assessment is based on information collected 20.16 – Institutional Assessment and Case during the admission process with periodic review, which Plan includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy: Section 20.15 – Assessment Plan; (1) A case plan shall be developed for each youth 20.16 – Institutional Assessment and Case held for at least 30 days or more and created within ☒ ☐ ☐ Plan 40 days of admission. (2) The institutional plan shall include, but not be Policy: Section 20.15 – Assessment Plan; limited to, written documentation that provides: 20.16 – Institutional Assessment and Case (A) objectives and time frame for the resolution of ☒ ☐ ☐ Plan problems identified in the assessment; 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 22 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (B) a plan for meeting the objectives that includes Policy: Section 20.15 – Assessment Plan; a description of program resources needed and 20.16 – Institutional Assessment and Case individuals responsible for assuring that the plan ☒ ☐ ☐ Plan is implemented; (3) periodic evaluation of progress towards meeting Policy: Section 20.15 – Assessment Plan; the objectives, including periodic review and 20.16 – Institutional Assessment and Case ☒ ☐ ☐ discussion of the plan with the youth; Plan (4) a transition plan, the contents of which shall be Policy: Section 20.15 – Assessment Plan; subject to existing resources, shall be developed for 20.16 – Institutional Assessment and Case post dispositional youth in accordance with Section ☒ ☐ ☐ Plan 1351; and, (5) in as much as possible and if appropriate, the Policy: Section 20.15 – Assessment Plan; plan, including the transition plan, shall be developed 20.16 – Institutional Assessment and Case with input from the family, supportive adults, youth, Plan ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy: Section 22.4 – Counseling and Casework Services The facility administrator shall develop and implement written policies and procedures ensuring the availability We interviewed youth housed in the facility of appropriate counseling and casework services for all ☒ ☐ ☐ and they reported staff are helpful and are youth. Policies and procedures shall ensure: willing to assist them if needed. The youth (a) youth will receive assistance with needs or concerns stated they feel comfortable talking to facility that may arise; staff and discussing problems with them. (b) youth will receive assistance in requesting contact Policy: Section 22.4 – Counseling and with parents, other supportive adults, attorney, clergy, Casework Services ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Policy: Section 22.4 – Counseling and to meet the youth’s needs. ☒ ☐ ☐ Casework Services 1357 USE OF FORCE Policy: Section 19.2 – Use of Force The facility administrator, in cooperation with the The Santa Cruz County SYTF has one youth responsible physician, shall develop and implement committed to the program and BSCC staff did written policies and procedures for the use of force, not review any incidents involving SYTF youth which may include chemical agents. Force shall never this cycle. be applied as punishment, discipline, retaliation or treatment. BSCC staff reviewed the facility’s policies and (a) At a minimum, each facility shall develop policies and procedures and staff training records. After procedures which: ☒ ☐ ☐ youth are involved in use of force, they are immediately seen and assessed by medical staff. The youth are also set up to speak with behavioral health staff, and their parents are contacted and notified of the incident. The agency does not allow the use of chemical agents inside the juvenile hall. (1) restricts the use of force to that which is deemed Policy: Section 19.2 – Use of Force reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Policy: Section 19.2 – Use of Force both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Policy: Section 19.2 – Use of Force expressly prohibited by the facility. ☒ ☐ ☐ 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 23 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) describe the requirements of staff to report any Policy: Section 19.2 – Use of Force inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy: Section 19.2 – Use of Force includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Policy: Section 19.2 – Use of Force investigating unreasonable use of force. ☒ ☐ ☐ (7) define the role, notification, and follow-up Policy: Section 19.2 – Use of Force procedures required after use of force incidents for medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant Policy: Section 19.2 – Use of Force youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force The agency restricts the use of chemical option shall include policies and procedures that: agents within the confines of the facility. (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☐ ☐ ☒ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☐ ☐ ☒ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☐ ☐ ☒ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents involving chemical agents for medical, mental health ☐ ☐ ☒ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☐ ☐ ☒ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 24 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training in use of force and chemical agents when appropriate that address: ☐ ☐ ☒ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. ☐ ☐ ☒ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. ☐ ☐ ☒ (4) instruction on the Constitutional Limitations of Use of Force. ☐ ☐ ☒ (5) physical training force options that may require the use of perishable skills. ☐ ☐ ☒ (6) timelines the facility uses to define regular training. ☐ ☐ ☒ 1358 USE OF PHYSICAL RESTRAINTS Policy: Section 19.3 – Use of Restraints The facility administrator, in cooperation with the There were no Use of Physical Restraints responsible physician and mental health director, shall incident reports involving SYTF youth from develop and implement written policies and procedures November 2024 to June 2025. The agency for the use of restraint devices. Restraint devices include does not utilize restraints during every use of any devices which immobilize a youth's extremities force situation. and/or prevent the youth from being ambulatory. In reviewing other incident reports, restraints ☒ ☐ ☐ were limited to use when youth were posing a safety and security threat to themselves or others. Restraints were only applied for the least amount of time necessary for the youth to regain control. It should be noted that the same youth was involved in all four incidents. The agency worked in coordination with Behavior Health staff to keep the youth safe. Physical restraints may be used only for those youth who Policy: Section 19.3 – Use of Restraints present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy: Section 19.3 – Use of Restraints discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other BSCC staff interviewed youth housed at the fixture, including a restraint chair, or through affixing of facility to assist with determining compliance hands and feet together behind the back (hogtying) is ☒ ☐ ☐ with this regulation. prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy: Section 19.3 – Use of Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 25 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall be placed in restraints only with the approval Policy: Section 19.3 – Use of Restraints of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy: Section 19.3 – Use of Restraints retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy: Section 19.3 – Use of Restraints possible, but in no case longer than four hours from the time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Policy: Section 19.3 – Use of Restraints to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy: Section 19.3 – Use of Restraints procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate Policy: Section 19.3 – Use of Restraints certain restraint devices and/or techniques. ☒ ☐ ☐ (c) acceptable restraint devices. Policy: Section 19.3 – Use of Restraints ☒ ☐ ☐ (d) signs or symptoms which should result in immediate Policy: Section 19.3 – Use of Restraints medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Policy: Section 19.3 – Use of Restraints equipment. ☒ ☐ ☐ (f) protective housing of restrained youth. While in Policy: Section 19.3 – Use of Restraints restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Policy: Section 19.3 – Use of Restraints ☒ ☐ ☐ (h) exercising of extremities. Policy: Section 19.3 – Use of Restraints ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR Policy: Section 19.6 – Use of Restraints for MOVEMENT AND TRANSPORTATION WITHIN Movement Within the Facility THE FACILITY. The elements of this regulation were The Facility Administrator, in cooperation with the confirmed through interviews with agency responsible physician and behavioral/mental health partners, and a review of the related policies director, shall develop and implement written policies ☒ ☐ ☐ and procedures. and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Policy: Section 19.6 – Use of Restraints for restraints must be documented. ☒ ☐ ☐ Movement Within the Facility 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 26 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) an individual assessment of the need to apply Policy: Section 19.6 – Use of Restraints for restraints for movement or transportation that includes Movement Within the Facility consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy: Section 19.6 – Use of Restraints for with a clearly defined expectation that restraint devices Movement Within the Facility shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Policy: Section 19.6 – Use of Restraints for accordance with Penal Code Section 6030(f) and Movement Within the Facility ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The agency does not utilize a safety room within the facility. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☐ ☐ ☒ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☐ ☐ ☒ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☐ ☐ ☒ (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive means of control, and decisions to continue and end ☐ ☐ ☒ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 27 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☐ ☐ ☒ the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy: Section 9.2 – Searches The facility administrator shall develop and implement BSCC staff reviewed the agency’s policies and written policies and procedures governing the search of procedures and a completed search youth, the facility, and visitors. authorization form. The Institutional Policies and procedures shall provide that: Supervisor approves all strip search requests in accordance with Penal Code Section 4030 and Title 15 regulation. Youth who did not meet criteria reported during interviews they ☒ ☐ ☐ were not made to strip search in front of staff. They stated staff were respectful during the intake process. The facility conducts regular facility searches to prevent contraband and to ensure the safety and security of the facility. We interviewed youth and staff at the facility to assist with determining compliance with this regulation. (a) Searches shall be conducted to ensure the safety Policy: Section 9.2 – Searches and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Policy: Section 9.2, B – Searches preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy: Section 9.2, B – Searches searches shall comply with Penal Code Section 4030. ☒ ☐ ☐ (d) Physical body cavity searches shall only be Policy: Section 9.2, B – Searches conducted by a medical professional. ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be Policy: Section 9.2, B – Searches strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy: Section 9.2, B – Searches comply with Section 1352.5. ☒ ☐ ☐ 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 28 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) Cross-gender pat-down searches and strip searches Policy: Section 9.2, B – Searches are prohibited except in exigent circumstances or when conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy: Section 18.1 - Grievances The facility administrator shall develop and implement The agency has established policy and written policies and procedures whereby any youth may procedures for youth to grieve any condition of appeal and have resolved grievances relating to any confinement and have their grievance condition of confinement, including but not limited to resolved through appeal if warranted. The health care services, classification decisions, program agency provides free access to grievances in participation, telephone, mail or visiting procedures, each living unit for youth to fill out. Youth can food, clothing, bedding, mistreatment, harassment or also confidentially submit grievances by violations of the nondiscrimination policy. There shall be placing them in the locked grievance box in no time limit on filing grievances. Policies and each unit. Grievances can escalate to the procedures shall include provisions whereby the facility Division Director level through appeal for manager ensures: resolution. ☒ ☐ ☐ The facility had four grievances filed by youth from January 2025 to June 2025. There were 22 grievances filed in all of 2024. None of the grievances were of health and safety concern. The youth we interviewed stated they understood the grievance process and that they would use it if needed. We reviewed 10 grievances filed by youth during the 2024 and 2025 calendar year. Youth were able to utilize the appeals process if they wished, and the agency followed policies and procedures for providing the youth with an opportunity to be heard by upper-level management. (a) a grievance form and instructions for registering a Policy: Section 18.1, B – Grievances grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Policy: Section 18.1, B – Grievances the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy: Section 18.1, B – Grievances staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Policy: Section 18.1, B – Grievances grievances within three (3) business days, grievances that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain Policy: Section 18.1, B – Grievances his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by Policy: Section 18.1, B – Grievances the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Policy: Section 18.1, B – Grievances which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Policy: Section 18.1, B – Grievances grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 29 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) resolution of the grievance must occur within ten (10) Policy: Section 18.1, B – Grievances business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy: Section 18.1, B – Grievances methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Whether or not associated with a grievance, concerns of Policy: Section 18.1, B – Grievances parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS The agency’s Use of Force policies and procedures require staff to submit a written A written report of all incidents which result in physical report whenever staff place their hands on harm, use of force, serious threat of physical harm, or youth or employ a control hold. The incident death of an employee, youth or other person(s) shall be reports are completed using the Caseload maintained. Such written record shall be prepared by the ☒ ☐ ☐ Explorer (CE) case management system. staff and submitted to the facility manager by the end of Institutional Supervisors review, edit, and the shift, unless additional time is necessary and approve all incident reports in the CE case authorized by the facility manager or designee. management system. 1363 USE OF REASONABLE FORCE TO COLLECT The agency does not use force to collect DNA DNA SPECIMENS, SAMPLES, IMPRESSIONS specimens, samples, or impressions from youth in Juvenile Hall. This was confirmed (a) Pursuant to Penal Code Section 298.1 authorized through interviews with facility management. law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or ☐ ☐ ☒ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☐ ☐ ☒ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☐ ☐ ☒ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 30 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Policy: Section 21.1 – School Program (a) School Programs Santa Cruz County Office of Education The County Board of Education shall provide for the Superintendent, Dr. Faris Sabbah submitted a administration and operation of juvenile court schools in certification letter confirming Hartman School, conjunction with the Chief Probation Officer, or designee located inside the Santa Cruz County Juvenile pursuant to applicable State laws. The school and facility Hall, meets California State Law and The administrators shall develop and implement written policy California Education Code standards. and procedures to ensure communication and Hartman school also received accreditation coordination between educators and probation staff. from the Western Association of Schools and Culturally responsive and trauma-informed approaches Colleges (WASCO) in the Spring, 2024. should be applied when providing instruction. Education staff should collaborate with the facility administrator to An annual review of the education program use technology to facilitate learning and ensure safe was conducted in years 2023 and 2024 by technology practices. The facility administrator shall Kieth Thorbahn, Assistant Superintendent of request an annual review of each required element of the the San Benito County Office of Education. program by the Superintendent of Schools, and a report The reviews did not find any areas of or review checklist on compliance, deficiencies, and noncompliance and confirmed that Hartman corrective action needed to achieve compliance with this school’s education program met all section. Such a review, when conducted, cannot be requirements of the California Education delegated to the principal or any other staff of any juvenile Code. court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside The library is one of the highlights of the agency or individual. Upon receipt of the review, the facility. It is staffed by Santa Cruz County facility administrator or designee shall review each item Library staff, and they offer youth an with the Superintendent of Schools and shall take opportunity to explore reading topics that whatever corrective action is necessary to address each match their interest. The program allows youth deficiency and to fully protect the educational interests of ☒ ☐ ☐ to check out books and read them in their all youth in the facility. sleeping rooms and in other areas of the facility. The library has a sitting lounge for youth that prefer a quiet setting to read. The library also has audiobook technology for young people to utilize, in addition to the well- stocked shelves of books. The agency also collaborates with Rising Scholars to provide additional educational support to justice -involved youth. The facility provides high school graduates with post- secondary opportunities and youth can enroll in college courses utilizing online technology. During the inspection, we reviewed the facility’s policies and procedures, Hartman school class schedule, annual reviews, the school’s transitional services plan, and special education services. The information collected through the review of documentation and interviews with school staff, facility staff, and youth housed in the facility assisted in determining compliance with this regulation. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 31 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements Policy: Section 21.1, A – School Program The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy: Section 21.1, D – School Program program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy: Section 21.1 – School Program Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Policy: Section 21.1 – School Program Equivalency Test as approved by the California Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary Policy: Section 21.1, E – School Program education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Policy: Section 21.1, E – School Program Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy: Section 21.1 – School Program who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy: Section 21.1 – School Program State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy: Section 21.1 – School Program of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy: Section 21.1, C – School Program (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 32 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) School staff shall be advised of administrative Policy: Section 21.1, C – School Program decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy: Section 21.1, C – School Program Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy: Section 21.1 – School Program education staff will develop policies and procedures that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations Policy: Section 21.1, D – School Program (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy: Section 21.1, D – School Program afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy: Section 21.1 – School Program (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Policy: Section 21.1 – School Program ☒ ☐ ☐ (B) Home Language Survey and the results of the Policy: Section 21.1 – School Program State Test used for English language proficiency; ☒ ☐ ☐ (C) Needs and services of special populations as Policy: Section 21.1 – School Program defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Policy: Section 21.1 – School Program ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Policy: Section 21.1 – School Program Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy: Section 21.1 – School Program education plan shall be developed for each youth ☒ ☐ ☐ within five school days. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 33 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Upon enrollment, education staff shall comply with Policy: Section 21.1 – School Program the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy: Section 21.1 – School Program (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy: Section 21.1 – School Program provide appropriate credit (full or partial) for course work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy: Section 21.1, E – School Program (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy: Section 21.1, E – School Program (1) The school and facility administrator should, whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Policy: Section 20.2 – Exercise and Recreational Programs The facility administrator shall develop and implement written policies and procedures for programs, recreation, A review of the facility’s social awareness and exercise for all youth. The intent is to minimize the programs was completed by Director Sara amount of time youth are in their rooms or their bed area. Ryan in 2024 and 2025. The agency provided ☒ ☐ ☐ documentation for each review. We reviewed the agency’s policies and procedures, daily programming rosters, and programming schedules. We also interviewed staff and youth housed in the facility to assist with determining compliance with this regulation. Juvenile facilities shall provide the opportunity for Policy: Section 20.2 – Exercise and programs, recreation, and exercise a minimum of three Recreational Programs hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which The agency recently broke ground to construct one hour shall be an outdoor activity, weather permitting. a newly enclosed gymnasium to increase the ☒ ☐ ☐ access to physical activity and wellness opportunities for youth. The facility is also undergoing significant remodeling with plans to develop horticulture and culinary program opportunities for youth detained in SYTF. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 34 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A youth’s participation in programs, recreation, and Policy: Section 20.2 – Exercise and exercise may be suspended only upon a written finding Recreational Programs by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy: Section 20.2 – Exercise and be posted in the living units. ☒ ☐ ☐ Recreational Programs There will be a written annual review of the programs, Policy: Section 20.2 – Exercise and recreation, and exercise by the responsible agency to Recreational Programs ensure content offered is current, consistent, and ☒ ☐ ☐ relevant to the population. (a) Programs. All youth shall be provided with the Policy: Section 20.2, C – Exercise and opportunity for at least one hour of daily programming to Recreational Programs include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are The facility offers a multitude of programming culturally relevant and linguistically appropriate, or pro- opportunities for young people to engage in. social interventions and activities designed to reduce Youth we interviewed said they found the recidivism. These programs should be based on the programs to be of interest to them and relevant youth’s individual needs as required by Sections 1355 to their circumstances. The following list are and 1356. Such programs may be provided under the some of the programs offered by the facility. direction of the Chief Probation Officer or the County Office of Education and can be administered by county • The Beat Within partners such as mental health agencies, community • Yoga based organizations, faith-based organizations or • Barrios Unidos (Cultural Group Probation staff. Counseling) Programs may include but are not limited to: • Music Classes (1) Cognitive Behavior Interventions; • Financial Literacy (4 & 8-week (2) Management of Stress and Trauma; ☒ ☐ ☐ courses) (3) Anger Management; • Living in Balance (SUD) (4) Conflict Resolution; • Sexual Health Education (5) Juvenile Justice System; • Stirring Up Success (Kitchen (6) Trauma-related interventions; Program) (7) Victim Awareness; • Art Initiative (8) Self-Improvement; • Mural Projects (9) Parenting Skills and support; • Chess Class (10) Tolerance and Diversity; • Gardening (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; During the inspection, we observed youth (13) Gender Specific Programming; recreating both indoors and outside with (14) Art, creative writing, or self-expression; ample activities to occupy their time. (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Policy: Section 20.2, B – Exercise and for at least one hour of daily access to unscheduled Recreational Programs activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy: Section 20.2, A – Exercise and opportunity for at least one hour of large muscle activity Recreational Programs ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period not Policy: Section 20.2 – Exercise and to exceed 24 hours, access to recreation and programs. Recreational Programs The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 35 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1372 RELIGIOUS PROGRAM Policy: Section 14.1 – Faith Based Programs The facility administrator shall provide access to religious We reviewed the agency’s policies and services and/or religious counseling at least once each procedures, and interviewed staff and youth week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ housed in the facility to determine compliance allowed to participate in an activity outside of their room if with this regulation. he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Policy: Section 14.1 – Faith Based Programs ☒ ☐ ☐ (b) availability of clergy; and, Policy: Section 14.1 – Faith Based Programs ☒ ☐ ☐ (c) availability of religious diets. Policy: Section 14.1 – Faith Based Programs ☒ ☐ ☐ 1373 WORK PROGRAM Policy: Section 20.6 – Work Programs The facility administrator shall develop policies and We toured the facility and interviewed youth procedures regarding the fair and consistent assignment during the inspection regarding work of youth to work programs. Work assigned to a youth shall opportunities at the facility. Youth reported they be meaningful, constructive and related to vocational ☒ ☐ ☐ are chosen to do jobs within the facility based training or increasing a youth's sense of responsibility. on their behavior. The youth we spoke with Work programs shall not be imposed as a disciplinary confirmed they each have had a chance to measure participate in the work program since they have been in custody. 1374 VISITING Policy: Section 15.1 – Visiting The facility administrator shall develop and implement The agency provided the facility’s policies and written policies and procedures for visiting, that include procedures, visiting schedules for all units, provisions for special visits. Youth shall be allowed to visiting logs, and the facility’s visiting receive visits by parents, guardians or persons standing regulations. We also interviewed staff and in loco parentis, and children of youth. Other family youth housed in the facility to assist with members, such as grandparents and siblings, and determining compliance with this regulation. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in The facility offers youth in-person and virtual conjunction with the youth’s case plan or in the best visiting opportunities. This includes individual interest of the youth. and family visitation. The agency recently approved virtual family visits to include ☒ ☐ ☐ girlfriends and boyfriends of detained youth. The youth can submit a request to their Probation Officer who screens potential visitors and gains final approval from management. The agency allows two visitors per youth into the facility at one time. Visitation times are bifurcated by unit and staggered on different days of the week to comply with Title 15 regulations. Staff complete a visitor’s log for each youth to better track and provide information on each youth’s visitation history. All visits shall occur at reasonable times, subject only to Policy: Section 15.1 – Visiting the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 36 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Opportunity for visitation shall be a minimum of two hours Policy: Section 15.1 – Visiting per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety During in-person visitation, staff supervise ☒ ☐ ☐ need. youth, but they do not specifically monitor conversations. Provisions for special visits, in addition to the two-hour Policy: Section 15.1 – Visiting minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy: Section 15.1 – Visiting alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ 1375 CORRESPONDENCE Policy: Section 13.2 – Correspondence / Mail The facility administrator shall develop and implement We reviewed the facility’s correspondence/ written policies and procedures for correspondence which mail policy and interviewed youth to assist with provide that: determining compliance with this regulation. (a) there is no limitation on the volume of mail that youth Youth are allowed to send and receive an may send or receive; unlimited amount of mail while detained in SYTF. All mail is sent and received through the U.S Postal Service. ☒ ☐ ☐ In accordance with the facility’s policies and procedures, incoming mail is opened in the presence of the youth to search for contraband and only read by staff when there’s reasonable cause to believe facility safety and security, public safety, or the safety of young people is jeopardized. (b) youth may send two letters per week postage free; Policy: Section 13.2 – Correspondence / Mail ☒ ☐ ☐ (c) youth may correspond confidentially with state and Policy: Section 13.2 – Correspondence / Mail federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy: Section 13.2 – Correspondence / Mail in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 37 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1376 TELEPHONE ACCESS Policy: Section 20.4 – Telephone Calls The administrator of each juvenile facility shall develop The facility has established policies and and implement written policies and procedures to provide procedures for youth telephone access while youth with access to telephone communications. in SYTF. Youth are informed of the telephone procedure at intake and can use the phones to call family members during free activity time. Youth are allowed to call their attorneys ☒ ☐ ☐ without the call being monitored by staff. They also can confidentially contact the OYCR Ombudsperson from the phones in the living units. We interviewed youth and staff and tested the detainee phones during our tour of the facility to assist with confirming compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES Policy: Section 13.3 – Legal Service Access The facility administrator shall develop written procedures The facility allows youth to contact their to ensure the right of youth to have access to the courts attorney at reasonable times whenever they and legal services. Such access shall include: request. The attorney may also visit the youth (a) access, upon request by the youth, to licensed during appropriate times while their client is attorneys and their authorized representatives; ☒ ☐ ☐ detained in SYTF. Youth reported knowledge of the process in place to request to contact their legal counsel. In interviews, youth stated they can attempt to contact their attorney whenever they ask staff. (b) provision for confidential consultation with attorneys; Policy: Section 13.3 – Legal Service Access and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Policy: Section 13.3 – Legal Service Access cost-free telephone access as appropriate. ☒ ☐ ☐ 1390 DISCIPLINE Policy: Section 16.1 – Discipline The facility administrator shall develop and implement We reviewed the agency’s policies and written policies and procedures for the discipline of youth procedures for discipline. The facility has that shall promote acceptable behavior; including the use established rules for behavior, which are of positive behavior interventions and supports. Discipline bifurcated into minor and major rule violations. shall be imposed at the least restrictive level which ☒ ☐ ☐ Staff attempt to work with youth by imposing promotes the desired behavior and shall not include the least restrictive level, which promotes the corporal punishment, group punishment, physical or desired behavior. We interviewed youth psychological degradation. housed in the facility and they all were Deprivation of the following is not permitted: informed of the behavior expectations and were also familiar with the discipline process. (a) bed and bedding; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Policy: Section 16.1 – Discipline personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (d) contact with parent or attorney; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (e) exercise; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (f) medical services and counseling; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (g) religious services; Policy: Section 16.1 – Discipline ☒ ☐ ☐ 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 38 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) clean and sanitary living conditions; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (i) the right to send and receive mail; Policy: Section 16.1 – Discipline ☒ ☐ ☐ (j) education; and, Policy: Section 16.1 – Discipline ☒ ☐ ☐ (k) rehabilitative programming. Policy: Section 16.1 – Discipline ☒ ☐ ☐ The facility administrator shall establish rules of conduct Policy: Section 16.1 – Discipline and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy: Section 17.1 – Due Process The facility administrator shall develop and implement We reviewed the facility’s policies and written policies and procedures for the administration of procedures, and documentation related to the discipline which shall include, but not be limited to: discipline process. The agency provided three (a) designation of personnel authorized to impose due process forms completed by SYTF youth. discipline for violation of rules; The documentation confirmed the facility follows policy and procedure when addressing youth due process by allowing for youth to ☒ ☐ ☐ appeal any sanction, investigating the allegations, and communicating the findings of the investigation to the youth. BSCC staff interviewed youth and staff at the facility to ensure sanctions do not include psychological degradation or deprivation of the youth’s basic rights. (b) prohibiting discipline to be delegated to any youth; Policy: Section 17.1 – Due Process ☒ ☐ ☐ (c) definition of major and minor rule violations and their Policy: Section 17.1 – Due Process consequences, and due process requirements; ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior Policy: Section 17.1 – Due Process interventions; ☒ ☐ ☐ (e) minor rule violations may be handled informally by Policy: Section 17.1 – Due Process counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy: Section 17.1 – Due Process be documented and require the following: ☒ ☐ ☐ (1) written notice of violation prior to a hearing; (2) accommodations provided to youth with Policy: Section 17.1 – Due Process disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Policy: Section 17.1 – Due Process incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Policy: Section 17.1 – Due Process evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Policy: Section 17.1 – Due Process hearing process; ☒ ☐ ☐ (6) provision for administrative review. Policy: Section 17.1 – Due Process ☒ ☐ ☐ 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 39 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) violations that result in a removal from camp or Policy: Section 17.1 – Due Process commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Policy: Section 25.2 – Infectious Disease DISEASES. We reviewed the facility’s policies and The health administrator/responsible physician, in procedures for infectious diseases. We also cooperation with the facility administrator and the local interviewed medical staff to assist with health officer, shall develop written policies and ☒ ☐ ☐ determining compliance with this regulation. procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; Policy: Section 25.2 – Infectious Disease ☒ ☐ ☐ (b) Identification of relevant symptoms; Policy: Section 25.2 – Infectious Disease ☒ ☐ ☐ (c) Referral for medical evaluation; Policy: Section 25.2 – Infectious Disease ☒ ☐ ☐ (d) Treatment responsibilities during detention; Policy: Section 25.2 – Infectious Disease ☒ ☐ ☐ (e) Coordination with public and private community- Policy: Section 25.2 – Infectious Disease based resources for follow-up treatment; ☒ ☐ ☐ (f) Applicable reporting requirements; and, Policy: Section 25.2 – Infectious Disease ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. Policy: Section 25.2 – Infectious Disease ☒ ☐ ☐ The policies and procedures shall be updated as Policy: Section 22.1 – Medical Services; 25.2 necessary to reflect communicable disease priorities – Infectious Disease identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy: Section 22.1 – Medical Services The health administrator, in cooperation with the facility In accordance the facility’s policies and administrator, shall develop policy and procedures to procedures, youth may request medical, establish a daily routine for youth to convey requests for ☒ ☐ ☐ mental health, or dental care services by emergency and non-emergency medical, dental and submitting a sick call slip. The youth also have behavioral/mental health care services. the option of speaking with a staff member to summon immediate assistance if needed. 1480 STANDARD FACILTY CLOTHING ISSUE Policy: Section 24.2 – Clothing Assignment The youth’s personal clothing, undergarments and We reviewed the facility’s policies and footwear may be substituted for the institutional clothing procedures, toured the facility’s clothing and footwear specified in this regulation. The facility has storage, and interviewed youth to determine the primary responsibility to provide clothing and compliance with this regulation. The youth footwear. Clothing provisions shall ensure that: ☒ ☐ ☐ inside the facility were all issued appropriate- fitting clothing, which appeared clean and free of holes and stains. Youth reported they can ask for new clothing whenever they need to replace an item due to it being worn out. (a) Clothing is clean, reasonably fitted, durable, easily Policy: Section 24.2 – Clothing Assignment laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing Policy: Section 24.2 – Clothing Assignment for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; (2) Outer garments; Policy: Section 24.2 – Clothing Assignment ☒ ☐ ☐ (3) New non-disposable underwear which shall Policy: Section 24.2 – Clothing Assignment remain with the youth throughout their stay, and; ☒ ☐ ☐ 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 40 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Undergarments, that are freshly laundered and Policy: Section 24.2 – Clothing Assignment free of stains, including tee shirts and bras. ☒ ☐ ☐ (c) Clothing is laundered at the temperature required by Policy: Section 24.2 – Clothing Assignment local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Policy: Section 24.2 – Clothing Assignment ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Policy: Section 24.3 – Clothing Exchange/ Laundry The facility administrator shall develop and implement written policies and site-specific procedures for the The clothing exchange for youth in the Santa cleaning and scheduled exchange of clothing. Unless Cruz County SYTF occurs daily for youth’s work, climatic conditions, or illness necessitates more ☒ ☐ ☐ underwear, socks, polo, and t-shirts, and on frequent exchange, outer garments, except for footwear, Tuesdays and Fridays for thermal shirts, shall be exchanged at least once each week. Tee shirts, pants, sweatshirts, shorts, and towels. This bras, and underwear shall be exchanged daily; youth was confirmed through interviews with youth shall receive their own underwear back at exchange. housed in the facility. 1484 CONTROL OF VERMIN IN YOUTH’S Policy: Section 24.3, F – Clothing Exchange/ PERSONAL CLOTHING Laundry There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy: Section 24.4 – Personal Care Items There shall be written policies and site-specific We toured the facility and observed the procedures developed and implemented by the facility facility’s overstock of personal care items. administrator for the availability of personal hygiene ☒ ☐ ☐ Youth are allowed to keep their hygiene items items. Each female youth shall be provided with sanitary in their sleeping rooms. Female youth are napkins, panty liners and tampons as requested. provided with panty liners and tampons as Each youth to be held over 24 hours shall be provided requested. with the following personal care items; (a) Toothbrush; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (b) Toothpaste; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (c) Soap; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (d) Comb; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (e) Shaving implements; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (f) Deodorant; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (g) Lotion; Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (h) Shampoo; and, Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ (i) Post-shower conditioning hair products. Policy: Section 24.4 – Personal Care Items ☒ ☐ ☐ 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 41 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care Policy: Section 24.4 – Personal Care Items items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy: Section 20.10 – Showers; 24.4 – Personal Care Items There shall be written policies and site specific procedures developed and implemented by the facility Youth are offered showers nightly and have an administrator for showering/bathing and brushing of ☒ ☐ ☐ opportunity to tend to their personal hygiene teeth. Youth shall be permitted to shower/bathe up on needs while in the facility. Staff supervise assignment to a housing unit and on a daily basis shower activities to ensure the safety and thereafter and given an opportunity to brush their teeth security of all youth during shower time. after each meal. 1487 SHAVING Policy: Section 24.5 – Shaving Youth shall have access to a razor daily, unless their Youth are allowed an opportunity to shave appearance must be maintained for reasons of while in custody. The facility issues youth identification in Court. All youth shall have equal disposable razors during a time when staff can opportunity to shave face and body hair. The facility supervise the youth while shaving. Razors are administrator may suspend this requirement in relation ☒ ☐ ☐ signed out as risk items and are disposed of to youth who are considered to be a danger to after each use. themselves or others. This was confirmed through interviews with youth housed in the facility. 1488 HAIR CARE SERVICES Policy: Section 24.1 – Haircuts Hair care services shall be available in all juvenile The facility offers youth hair care services after facilities. Youth shall receive hair care services monthly. being detained in SYTF for more than 30 days. Equipment shall be cleaned and disinfected after each ☒ ☐ ☐ Haircuts are typically offered once a month, haircut or procedure, by a method approved by the State unless restricted by the Court or a Probation Board of Barbering and Cosmetology. Officer. 1500 STANDARD BEDDING AND LINEN ISSUE Policy: Section 4.5 – Housekeeper Job Duties Clean laundered, suitable bedding and linens, in good Youth are issued a mattress, pillow, sheets, repair, shall be provided for each youth entering a living ☒ ☐ ☐ pillowcase, and blankets when they are area who is expected to remain overnight, shall include, admitted into the facility. but not be limited to: (a) One mattress or mattress-pillow combination which Policy: Section 4.5 – Housekeeper Job Duties meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy: Section 4.5 – Housekeeper Job Duties (a) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Policy: Section 4.5 – Housekeeper Job Duties ☒ ☐ ☐ (d) One towel; and, Policy: Section 4.5 – Housekeeper Job Duties ☒ ☐ ☐ (e) One blanket or more, up on request Policy: Section 4.5 – Housekeeper Job Duties ☒ ☐ ☐ 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 42 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING LINEN EXCHANGE Policy: Section 24.3, E – Clothing Exchange/Laundry The facility administrator shall develop and implement site specific written policies and procedures for the Youth’s bedding is exchanged once a week, scheduled exchange of laundered bedding and linen on Sunday mornings. Youth can exchange issued to each youth housed. Washable items such as ☒ ☐ ☐ their linens or blankets during weekly linen and sheets, mattress covers, pillow cases and towels shall bedding exchange. Youth reported that if they be exchanged for clean replacement at least once each need to exchange bedding more frequently, week. they can ask staff for a new set. The covering blanket shall be cleaned or laundered once Policy: Section 24.3, E – Clothing a month. ☒ ☐ ☐ Exchange/Laundry 1510 FACILITY SANITATION, SAFETY AND Policy: Section 25.1 – Facility Sanitation MAINTENANCE The facility employs housekeepers to ensure The facility administrator shall develop and implement the cleanliness of the facility. The facility written policies and site-specific procedures for the maintenance team performs physical plant maintenance of an acceptable level of cleanliness, maintenance and repairs to keep the facility repair and safety throughout the facility. The plan shall safe. We reviewed the facility sanitation policy provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ and interviewed staff to determine compliance equipment, including restraint devices, and physical with this regulation. plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 43 of 44 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☒ ☐ to the JPCF Camp Eligibility Form) 7608 Santa Cruz PROB SYTF CI PRO 25-26 Page 44 of 44 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7606 7608 FACILITY NAME: Santa Cruz County Juvenile Hall / Santa Cruz County SYTF FACILITY TYPE: JH / SYTF 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): X X FIELD REPRESENTATIVE: Ray Watson DATE: July 21, 2025 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; ☒ ☐ ☐ 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used ☒ ☐ ☐ for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; ☒ ☐ ☐ 4. A secure vault or storage space for youth, valuables; ☒ ☐ ☐ 5. Telephone accessible to youth; and ☒ ☐ ☐ 6. Access to hot and cold running water for staff use. ☒ ☐ ☐ 1230.1.2 Locked holding room. ☒ ☐ ☐ A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per youth; ☒ ☐ ☐ 2. Provide no less than 45 square feet of floor space and have a clear ceiling height of 8 feet or more; ☒ ☐ ☐ 3. Contain seating to accommodate all youth as specified in Section 1230.2.8; ☒ ☐ ☐ 4. Be equipped with a toilet, wash basin, mirror and Youth have access to a toilet, sink, and drinking fountain unless as specified in Section fountain adjacent to the holding room. 1230.2, unless a procedure is in effect to give the ☒ ☐ ☐ youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and ☒ ☐ ☐ 6. Have an outward swinging or lateral sliding door. ☒ ☐ ☐ 7606+ Santa Cruz PROB Juvenile Hall SYTF CI PHY 25-26 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping rooms, dormitories and dayrooms. Natural ☒ ☐ ☐ light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors Corridors in living areas shall be at least eight feet ☒ ☐ ☐ wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy ☒ ☐ ☐ sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action if needed. In juvenile halls, the number of ☒ ☐ ☐ youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an ☒ ☐ ☐ individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide laterally. ☒ ☐ ☐ 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the ☒ ☐ ☐ following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, ☒ ☐ ☐ 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of 144 square inches, constructed of security ☒ ☐ ☐ glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the ☐ ☐ ☒ following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a minimum width of 7 feet; and, ☐ ☐ ☒ 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of 144 square inches, constructed of security ☐ ☐ ☒ glazing. 4. Contain a bed as specified in 1230.2.5. ☐ ☐ ☒ 7606+ Santa Cruz PROB Juvenile Hall SYTF CI PHY 25-26 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories The facility was constructed with one Dormitories shall provide the following: dormitory; however, it has been used as an 1. A minimum of 50 square feet of floor area per alternative classroom since the 2008-2010 ☐ ☐ ☒ youth with the minimum size of a dormitory being inspection cycle. 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; ☐ ☐ ☒ 3. Dormitories in juvenile halls shall be designed for no more than 30 youth; ☐ ☐ ☒ 4. Camps shall conform to Items 1 and 2. ☐ ☐ ☒ 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per youth, contain tables and seating to accommodate the ☒ ☐ ☐ maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section ☒ ☐ ☐ 1230.2. 1230.1.11 Physical activity and recreation areas. The agency indoor recreation space is the unit Indoor/outdoor physical activity and recreation areas dayroom, and the outdoor space is a shared shall be designed as follows: courtyard off of each unit, compliant with 1. Minimum indoor outdoor recreation space for regulations when constructed in 1968. The facility capacity: 40 or less is 9,000 square feet; facility has a large outdoor recreation area but 41-274 is 225 square feet per youth up to 61,650 because there is inadequate fencing, it is not square feet; 275 or more is 61,650 square feet, able to be used. plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] The agency was awarded SB 81, Round 1 ☒ ☐ ☐ funding for a gymnasium, to meet current regulations regarding indoor and outdoor space. Due to delays from the county, State Fire Marshal, and contractor/design issues, the project has suffered numerous delays. Last communications with the county reveal the project is scheduled to begin construction in 2023. 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like ☒ ☐ ☐ surface. 1.2 The required recreation area shall contain no single dimension less than 40 feet. ☒ ☐ ☐ 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with Title 15, Section 1371, which requires ☒ ☐ ☐ at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide ☒ ☐ ☐ security. 7606+ Santa Cruz PROB Juvenile Hall SYTF CI PHY 25-26 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Access must be provided to a toilet, wash basin and drinking fountain as specified in Section 1230.2. Youth return to the unit adjacent to the current ☒ ☐ ☐ space for using the restroom. 1230.1.12 Academic classrooms. There shall be a dedicated classroom space for every ☒ ☐ ☐ juvenile in every facility. The primary purpose for the academic classroom shall be for education. ☒ ☐ ☐ Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk The multi-purpose room is used as a and work area and a minimum of 28 square feet of ☒ ☐ ☐ classroom in Unit A. floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to ☒ ☐ ☐ emergencies. The classroom shall be designed for a maximum of 20 minors. ☒ ☐ ☐ There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small The old dormitory is used for this purpose, group educational purposes. which is adjacent to the existing classroom in ☒ ☐ ☐ Unit B. 1230.1.13 Safety room. A safety room shall: ☒ ☐ ☐ 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; ☒ ☐ ☐ 3. Be padded as specified in Section 1230.2.7; ☒ ☐ ☐ 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 ☒ ☐ ☐ inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in Section 1230.1.22; ☒ ☐ ☐ 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls ☒ ☐ ☐ for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the ☒ ☐ ☐ room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; ☒ ☐ ☐ and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches as measured from the bottom of the ☒ ☐ ☐ food pass to the floor. 1230.1.14 Medical examination room. There must be a minimum of one suitably equipped ☒ ☐ ☐ medical examination room in every juvenile facility. 7606+ Santa Cruz PROB Juvenile Hall SYTF CI PHY 25-26 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Medical examination rooms shall provide the following: Medical Exam space was constructed in 2003. 1. Space for carrying out routine medical ☒ ☐ ☐ examinations and emergency care and used for no other purpose; 2. Privacy for youth; ☒ ☐ ☐ 3. Lockable storage space for medical supplies; ☒ ☐ ☐ 4. Not less than 144 square feet of floor space with no single dimension less than 7 feet; ☒ ☐ ☐ 5. Hot and cold running water; ☒ ☐ ☐ 6. Smooth, nonporous, washable surface; ☒ ☐ ☐ 7. A medical exam table; and, ☒ ☐ ☐ 8. Adequate lighting. ☒ ☐ ☐ 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies ☒ ☐ ☐ and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a ☒ ☐ ☐ minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. ☒ ☐ ☐ Dining areas shall not contain toilets or showers in the same room without appropriate visual barrier. ☒ ☐ ☐ 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- ☒ ☐ ☐ person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to ☒ ☐ ☐ accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, supplies and activity equipment. ☒ ☐ ☐ 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with ☒ ☐ ☐ a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for the storage of safety equipment, such as fire ☒ ☐ ☐ extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 7606+ Santa Cruz PROB Juvenile Hall SYTF CI PHY 25-26 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable janitorial closet, containing a mop sink and sufficient ☒ ☐ ☐ area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms ☒ ☐ ☐ and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living units, activities areas, corridors, stairs and ☒ ☐ ☐ central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, California Electrical Code, California Code of ☒ ☐ ☐ Regulations. 1230.1.24 Confidential interview room. There are confidential interview rooms/space Confidential interview rooms shall contain a minimum ☒ ☐ ☐ in the booking area. of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably furnished interview room for each 30 youth. ☒ ☐ ☐ In camps there shall be a minimum of one suitably furnished interview room for each facility. ☒ ☐ ☐ This interview room shall provide for confidential consultations with youth. ☒ ☐ ☐ 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all ☐ ☐ ☒ minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in Section 1230.1.11; ☐ ☐ ☒ 2. Academic classrooms as specified in Section 1230.1.12; ☐ ☐ ☒ 3. Medical examination room as specified in Section 1230.1.14; and, ☐ ☐ ☒ 4. Dining areas as specified in Section 1230.1.16. ☐ ☐ ☒ 1230.1.26 Court holding room for youth. A court holding room shall: ☐ ☐ ☒ 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; ☐ ☐ ☒ 3. Provide no less than 40 square feet of floor area and have a ceiling height of 8 feet or more; ☐ ☐ ☒ 7606+ Santa Cruz PROB Juvenile Hall SYTF CI PHY 25-26 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Contain seating to accommodate all youth as specified in Section 1230.2.8; ☐ ☐ ☒ 5. Contain a toilet, wash basin and drinking fountain as specified in Section 1230.2; ☐ ☐ ☒ 6. Maximize visual supervision of youth by staff; and, ☐ ☐ ☒ 7. A mirror of material appropriate to the level of security shall be provided as specified in Section ☐ ☐ ☒ 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for ☒ ☐ ☐ specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: 1. Juvenile halls 1:6; ☒ ☐ ☐ 2. Camps 1:10; and ☐ ☐ ☒ 3. Locked holding rooms 1:8: ☒ ☐ ☐ One toilet and one urinal may be substituted for every 15 males. ☒ ☐ ☐ 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio ☒ ☐ ☐ to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and ☐ ☐ ☒ 3. Locked holding rooms 1:8: ☒ ☐ ☐ Wash basis must be provided with hot and cold or tempered water. ☒ ☐ ☐ 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation ☒ ☐ ☐ areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the ☒ ☐ ☐ drinking bubbler; and, 2. The water flow shall be actuated by a mechanical means. ☒ ☐ ☐ 1230.2.4 Showers. Shower areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. ☒ ☐ ☐ Showers shall be provided with tempered water. 7606+ Santa Cruz PROB Juvenile Hall SYTF CI PHY 25-26 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.5 Beds. Beds shall be at least 30 inches wide and 76 inches ☒ ☐ ☐ long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no less than 36 inches apart ☒ ☐ ☐ Bunk beds must have no less than 33 inches vertically between the solid bottoms. ☐ ☐ ☒ In secure facilities, the bunks shall be securely anchored and flushed against the floor and/or wall. ☒ ☐ ☐ 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, double occupancy rooms, dormitories, day ☒ ☐ ☐ rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to ☒ ☐ ☐ sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the ☐ ☐ ☒ entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this room. ☐ ☐ ☒ All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire ☐ ☐ ☒ Marshal. All padding must be: 1. Approved for use by the State Fire Marshal; ☐ ☐ ☒ 2. Nonporous to facilitate cleaning; ☐ ☐ ☒ 3. At least 112 inch thick; ☐ ☐ ☒ 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal ☐ ☐ ☒ objects; 5. Firmly bonded to all padded surfaces to prevent tearing or ripping; and, ☐ ☐ ☒ 6. Without any exposed seams susceptible to tearing or ripping. ☐ ☐ ☒ 1230.2.8 Seating. ☒ ☐ ☐ Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating for one person. ☒ ☐ ☐ 1230.2.9 Weapons lockers. There is a weapons locker in the sallyport Weapons lockers are required in all secure juvenile area. ☒ ☐ ☐ facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual compartments, each with an individual locking device. ☒ ☐ ☐ 7606+ Santa Cruz PROB Juvenile Hall SYTF CI PHY 25-26 - 8 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F ☒ ☐ ☐ 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of ☒ ☐ ☐ security must be provided near each wash basin specified in these regulations. 7606+ Santa Cruz PROB Juvenile Hall SYTF CI PHY 25-26 - 9 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7606 7608 FACILITY: Santa Cruz County Juvenile Hall / Santa Cruz County SYTF TYPE: JH / SYTF RC: 42 FIELD REPRESENTATIVE: Ray Watson DATE: July 21, 2025 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Intake Holding Pre-98 2 (5) (10) 83 Sq Ft NOTE: There is an 11’ Bench in each holding room to allow for 5 youth in each. Youth have access to a toilet, sink, drinking fountain, 2 showers, and 2 interview rooms in the Intake area. Medical Exam 2003 1 227 Sq Ft 1 1 1 NOTE: There is 9 cubic feet of storage in this area. Unit A: Single Pre-98 20 1 1 20 68 Sq Ft 1 1 1 NOTE: In this unit, 18 of the 20 rooms are regular youth sleeping rooms with a square footage of 68’. Two of the rooms are observation rooms with a camera and approximately 71 square feet. The observation rooms are rarely used, none since the last inspection. There are 4 showers in this unit of the dayroom space. The activity/dayroom is approximately 1167 square feet. Unit B: On the day of the inspection, there were – youth in this unit. Single Pre-98 22 1 1 22 67-69 Sq Ft 1 1 1 NOTE: In this unit, Room #40 is identified as an observation room with a camera and approximately 69 square feet. The observation room is rarely used, none since the last inspection. There are 4 showers in this unit of the dayroom space. The activity/dayroom is approximately 1204 square feet. Classroom A Pre-98 593 Sq Ft Classroom B-1 Pre-98 615 Sq Ft Classroom B-2 Pre-98 761 Sq Ft NOTE: Classrooms A and B-1 are used for individual instruction, online classes, and counseling. Classroom B-2 is classroom instruction space used for all youth unless individual needs are present. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7606+ Santa Cruz PROB Juvenile Hall SYTF CI LASE 25-26 - 1 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # Beds RC RC (L x W x H) T U W F S Dining Room Pre-98 1 1160 Sq Ft 1 1 1 NOTE: The Dining area is pending a remodel to update the space using SB 81 Round 1 and 2 funding. Exercise Space Outdoor Pre-98 7280 Sq Ft Yard NOTE: The outdoor recreation space is pending a remodel to update the space using SB 81 Round 1 and 2 funding. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7606+ Santa Cruz PROB Juvenile Hall SYTF CI LASE 25-26 - 2 - J460 LAS JUV-05.dot (rev.12/2022)