BSCC

Solano (2025-2026 inspection cycle)

Board of State and Community Corrections · inspection-7645p-2025-2026 · Juvenile inspection · 2025-11-13 · Solano

November 13, 2025 Dean Farrah, Chief Probation Officer Solano County Probation Department 475 Union Avenue Fairfield, CA 94533 2025-2026 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SOLANO COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Farrah: The 2025-2026 Comprehensive Inspection of the Solano County Probation Department has been completed. A pre-inspection briefing was held on Wednesday, June 18, 2025, and the following facilities were inspected between Monday, June 16, 2025 and Wednesday, June 18, 2025: FACILITY NAME BSCC # FACILITY TYPE Solano County Juvenile Hall 7645 JH Solano Secure Youth Treatment Facility 7646 SYTF (RISE) These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition to the inspection(s) by the BSCC, Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation and Living Area Space Evaluation attachments for information related to Rated Capacity. An Exit Briefing with your staff was held on Wednesday, June 18, 2025; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. Dean Farrah Chief Probation Officer Page 2 I would like to acknowledge the large amount of work the facility staff put into preparing for this inspection. The agency provided clear and well-organized documentation for BSCC staff to review. The managers were accommodating and provided me with access throughout the facility while I was on-site. We discussed several points of best practice, and they were receptive to exploring different ways to maintain Title 15 compliance. As noted in the attached checklist, the facility offers an array of programming opportunities for youth to engage in while in custody. This can be attributed to the strong collaborative partnerships the management team has developed with community-based organizations. * * * Please email me at ray.watson@bscc.ca.gov or call (916) 846-5986 if you have any questions. Sincerely, RAY WATSON Field Representative Facilities Standards and Operations Division Cc: Presiding Judge, Solano County Juvenile Court* Chair, Juvenile Justice Commission, Solano County* Chair, Board of Supervisors, Solano County* County Administrator, Solano County* Joseph Herman, Superintendent, Solano County Probation *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7645+ Solano JH SYTF CI LTR 25-26 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7645 FACILITY NAME: Solano County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Joseph Herman, Superintendent; Pardeep Dosanjh, Juvenile Correctional Manager; Nilsa Thomas, Probation Services Manager; Dr. Valerie Garrett, Director Education Options; Grace Cavanaugh RN, Wellpath; Jessica Vitela LMFT, Wellpath Mental Health Coordinator; Melvin Merlos, SCOE Mental Health Clinician; Cheryl Celones, Supervising Juvenile Correctional Counselor; Kelvin Brooks, Senior Juvenile Correctional Counselor; Marlon Brisco, Juvenile Correctional Counselor; Ashley Duncan, Food Services Manager; Male Youth age 19; Female Youth age 16; Male Youth age 20; Male youth age 17 FIELD REPRESENTATIVE: Ray Watson DATE: June 16, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF 9B BUILDING AND GROUNDS The agency provided a memo written by Solano County Senior Building Inspector, On an annual basis, or as otherwise required by law, each Rick Ishibashi, confirming that a building juvenile facility administrator shall obtain a documented inspection of the Solano County Juvenile inspection and evaluation from the following: Detention Facility was conducted on May 13, (a) county building inspector or person designated by the ☒ ☐ ☐ 2025. Board of Supervisors to approve building safety; The memo states the facility was clean and organized, and all equipment was in working order. No corrections were noted. (b) fire authority having jurisdiction, including a fire 10B clearance as required by Health and Safety Code Section Fire Inspection Date: December 2, 2024 ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with 11B Health and Safety Code Section 101045; Environmental Health: December 16, 2024 ☒ ☐ ☐ Nutritional Health: December 3, 2024 Medical/Mental Health: December 11, 2024 (d) county superintendent of schools on the adequacy of 12B educational services and facilities as required in Section Education Review: October 17, 2024 ☒ ☐ ☐ 1370; 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7645 Solano JH CI PRO 25-26 Page 1 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) juvenile court as required by Section 209 of the 13B Welfare and Institutions Code; and, Juvenile Court Inspection: December 20, 2024 The Juvenile Court Inspection was completed ☒ ☐ ☐ by Juvenile Court Judge Terrye Davis. Judge Davis found the juvenile hall to be suitable for housing youth based on his inspection of the facility. (f) the Juvenile Justice Commission as required by 14B Section 229 of the Welfare and Institutions Code or JJC Inspection: May 14, 2025 Probation Commission as required by Section 240 of the Welfare and Institutions Code. The Juvenile Justice Commission Annual Inspection Report did not list any areas of ☒ ☐ ☐ concern. The commissioner was impressed with the variety of programs offered by the facility. 1320 APPOINTMENT AND QUALIFICATIONS Policy: Section 303.6 - Position Qualifications 15B Note: Compliance with this section is determined by A certification letter written by Chief receipt of the Chief Probation Officer’s certification letter Probation Officer Dean Farrah, dated June confirming that all elements of regulation are met. 11, 2025, confirms all elements of this regulation are met by the agency. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy: Section 303.6 - (2, B, 1-a) -Position Each facility shall: Qualifications (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy: Section 303.6 - (2, B, 1-b) -Position examination including tuberculosis screening test and Qualifications evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy: Section 303.6 – (2, B, 1-f) -Position and training requirements adopted by the Board Qualifications ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy: Section 303.6 – (2, B, 1-c) -Position employee, and psychological examination in Qualifications accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Policy: Section 303.6 – (2, B, 1-g) -Position employees of the facility, who may be present at the Qualifications facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 7645 Solano JH CI PRO 25-26 Page 2 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Policy: Sections 303.2 (1) – Staff Requirements; 308.1; 309.5 Each juvenile facility shall: (a) have an adequate number of personnel sufficient to We reviewed the agency’s policies and carry out the overall facility operation and its procedures, organization chart, daily rosters, programming, to provide for safety and security of youth and shift bid patterns. and staff, and meet established standards and regulations; The agency had the following position hired in the juvenile hall on the date of inspection: • 1 Superintendent • 3 Probation Managers • 6 Supervisors • 36 Juvenile Correctional Counselors • 13 Extra Help • 3 Support Staff ☒ ☐ ☐ • 3 Kitchen Staff • 6 Teachers • 3 Mental Staff • 2 Medical staff On the date of inspection, there were eight (8) youths in the juvenile hall. Six (6) were male and two (2) were female. After interviewing probation staff and youth housed at the facility, it was determined that the agency has an adequate number of personnel assigned to the juvenile Hall to carry out the overall facility operation and its programming. (b) ensure that no required services shall be denied Policy: Section 303.2 - (2, A-2) – Staff because of insufficient numbers of staff on duty absent Requirements ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy: Section 303.2 - (2, A-3) – Staff ensure adequate supervision of all staff members; Requirements We interviewed staff and youth at the facility ☒ ☐ ☐ and determined there is at least one supervisor on duty to ensure adequate supervision of all staff members on each shift. (d) have a clearly identified person on duty at all times Policy: Section 309.5 – (3, A, 1-a) - who is responsible for operations and activities and has Staff/Supervisory Deployment completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Policy: Section 309.5 – (3, A, 1-b) - unit whenever there are youth in the living unit; Staff/Supervisory Deployment ☒ ☐ ☐ (f) have sufficient food service personnel relative to the Policy: Section 308.1 - Food Service number and security of living units, including staff qualified Management and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7645 Solano JH CI PRO 25-26 Page 3 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) have sufficient administrative, clerical, recreational, Policy: Section 303.2 - (2, A-1) – Staff medical, dental, mental health, building maintenance, Requirements transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Policy: Section 303.2 – Staff Requirements continuous wide-awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy: Section 303.2 (2, A-4) – Staff (A) during the hours that youth are awake, one Requirements wide-awake youth supervision staff member on duty for each 10 youth in detention; The agency adheres to PREA staffing ratios. ☒ ☐ ☐ During hours youth are awake, there is one staff member for every eight youth in detention. (B) during the hours that youth are confined to their Policy: Section 303.2 (2, A-4) – Staff room for the purpose of sleeping, one wide-awake Requirements youth supervision staff member on duty for each 30 youth in detention; The agency adheres to PREA staffing ratios. During sleeping hours, there is one staff ☒ ☐ ☐ member for every 16 youth in detention. (C) at least two wide-awake youth supervision staff Policy: Section 309.5 – (3, A, 1-e) - members on duty at all times, regardless of the Staff/Supervisory Deployment number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy: Section 309.5 – (3, A, 1-i) - duty who is the same gender as youth housed in Staff/Supervisory Deployment ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Policy: Section 309.5 – (3, A, 1-j) - duties such as administration, supervision of Staff/Supervisory Deployment personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls This facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; 7645 Solano JH CI PRO 25-26 Page 4 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps This facility is not a Camp. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy: Section 304.4; 304.4 (3, A, 3-a) - New AND TRAINING Employee Orientation (a) Prior to assuming any responsibilities each youth Chief Probation Officer Dean Farrah supervision staff member shall be properly oriented to provided a certification letter dated June 11, their duties, including: ☒ ☐ ☐ 2025, confirming that all new hires are (1) youth supervision duties; properly oriented to their duties prior to assuming any duties within the facility. Policy: Section 304.4 (3, A, 3-b) - New (2) scope of decisions they shall make; Employee Orientation ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 5 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 304.4 (3, A, 3-c) - New (3) the identity of their supervisor; Employee Orientation ☒ ☐ ☐ (4) the identity of persons who are responsible to Policy: Section 304.4 (3, A, 3-d) - New them; Employee Orientation ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Policy: Section 304.4 (3, A, 3-e) - New their responsibility; and Employee Orientation ☒ ☐ ☐ (6) ethical responsibilities. Policy: Section 304.4 (3, A, 3-f) - New Employee Orientation ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision Policy: Section 304.4 (3, B, 2-a) - New of youth, each youth supervision staff member shall Employee Orientation receive a minimum of 40 hours of facility-specific orientation, including: It is the policy of the agency to provide all (1) individual and group supervision techniques; Juvenile Correctional Counselors with eighty (80) hours of orientation prior to formal ☒ ☐ ☐ assignment to their position. Deputy Probation Officers are provided with forty (40) hours of orientation prior to formal assignment to their duties. (2) regulations and policies relating to discipline and Policy: Section 304.4 (3, B, 2-b) - New rights of youth pursuant to law and the provisions of Employee Orientation ☒ ☐ ☐ this chapter; Policy: Section 304.4 (3, B, 2-c) - New (3) basic health, sanitation and safety measures; Employee Orientation ☒ ☐ ☐ Policy: Section 304.4 (3, B, 2-d) - New (4) suicide prevention and response to suicide Employee Orientation attempts ☒ ☐ ☐ Policy: Section 304.4 (3, B, 2-e) - New Employee Orientation (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and We reviewed the agency’s policies and ☒ ☐ ☐ physical restraints; procedures to assist with confirming compliance with this regulation. Policy: Section 304.4 (3, B, 2-f) - New (6) review of policies and procedures referencing Employee Orientation trauma and trauma-informed approaches; ☒ ☐ ☐ Policy: Section 304.4 (3, B, 2-g) - New (7) procedures to follow in the event of emergencies; Employee Orientation ☒ ☐ ☐ Policy: Section 304.4 (3, B, 2-h) - New (8) routine security measures, including facility Employee Orientation perimeter and grounds; ☒ ☐ ☐ Policy: Section 304.4 (3, B, 2-i) - New (9) crisis intervention and mental health referrals to Employee Orientation mental health services; ☒ ☐ ☐ Policy: Section 304.4 (3, B, 2-j) - New (10) documentation; and Employee Orientation ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 6 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 304.4 (3, B, 2-k) - New (11) fire/life safety training Employee Orientation ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each Policy: Section 304.4 (3, C, 1) - New youth supervision staff member shall successfully Employee Orientation complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section Chief Probation Officer Dean Farrah 6035. provided a certification letter dated June 11, ☒ ☐ ☐ 2025, confirming that all new hires are sent to the Juvenile Corrections Core prior to assuming sole supervision of youth. (d) Prior to exercising the powers of a peace officer youth Policy: Section 304.4 (3, C, 2) - New supervision staff shall successfully complete training Employee Orientation ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy: Section 306.1– Fire Safety Whenever there is a youth in a juvenile facility, there shall We reviewed the facility’s daily staffing rosters be at least one wide awake person on duty at all times ☒ ☐ ☐ and interviewed staff to confirm compliance who meets the training standards established by the with this regulation. Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Policy: Section 301.2 - Policy and Procedure Format, Development, Review, Distribution, All facility administrators shall develop, publish, and and Storage implement a manual of written policies and procedures that address, at a minimum, all regulations that are The facility’s policies and procedures are applicable to the facility. Such a manual shall be made available to staff for review and are available to all employees, reviewed by all employees, ☒ ☐ ☐ administratively reviewed in compliance with and shall be administratively reviewed at a minimum Title 15 regulations. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Policy: Section 301.6 (2, A) – Table of communications and a description of job classifications; Organization; 301.7 – Channels of ☒ ☐ ☐ Communication; 303.6 – Job Descriptions (b) responsibility of the probation department, purpose of Policy: Section 301.1 - Purpose and Mission; programs, relationship to the juvenile court, the Juvenile 301.3 Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Policy: Section 304 - Staff Development ☒ ☐ ☐ (d) initial orientation and training program for employees; Policy: Section 304.4 - - Staff Development ☒ ☐ ☐ (e) initial orientation, including safety and security issues Policy: Section 304.4 - Staff Development; and anti-discrimination policies, for support staff, contract 311.3 employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; 7645 Solano JH CI PRO 25-26 Page 7 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) maintenance of record-keeping, statistics and Policy: Section 301.2 – (4, C) - Policy and communication system to ensure: Procedure Format, Development, Review, (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Distribution, and Storage Policy: Section 301.2 (4, C) - Policy and Procedure Format, Development, Review, (2) legal and proper care of youth; ☒ ☐ ☐ Distribution, and Storage Policy: Section 301.2 (4, C) - Policy and Procedure Format, Development, Review, (3) maintenance of individual youth's records; ☒ ☐ ☐ Distribution, and Storage Policy: Section 301.2 (4, C) - Policy and (4) supply of information to the juvenile court and Procedure Format, Development, Review, those authorized by the court or by the law; and, ☒ ☐ ☐ Distribution, and Storage Policy: Section 301.2 (4, C) - Policy and Procedure Format, Development, Review, (5) release of information regarding youth. ☒ ☐ ☐ Distribution, and Storage Policy: Section 303.28 - Code of Ethics (g) ethical responsibilities; ☒ ☐ ☐ Policy: Section 304.4 (3, B) -New Employee (h) trauma-informed approaches; Orientation; 304.5; 309.12; 313.4 ☒ ☐ ☐ Policy: Section 304.4 -New Employee (i) culturally responsive approaches; Orientation; 305.16; 307.2 ☒ ☐ ☐ Policy: Section 309.5 - Staff/Supervisory (j) gender responsive approaches; Deployment; 309.13; 311.3; 311.11; 311.16 ☒ ☐ ☐ (k) a non-discrimination provision that provides that all Policy: Section 311.3 - Protection from youth within the facility shall have fair and equal access to Discrimination and Harassment all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy: Section 301.2 - Policy and Procedure chemical agents related security devices, and weapons Format, Development, Review, Distribution, and ammunition, where applicable; ☒ ☐ ☐ and Storage (m) establishment of procedures for collection of Medi- Policy: Section 313.2 (3, C) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, 7645 Solano JH CI PRO 25-26 Page 8 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (n) establishment of a policy that prohibits all forms of Policy: Section 303.4; 303.30; 311.3 sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy: Section 306.1; 306.2; 306.10; 306.16 – Fire Safety The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the We reviewed the agency’s fire plan and the State Fire Marshal, in developing a plan for fire safety fifteen (15) fire drill evacuation forms which shall include, but not be limited to: ☒ ☐ ☐ documenting monthly fire drills inside the (a) a fire prevention plan to be included as part of the facility. We also interviewed youth housed in manual of policy and procedures; the facility to assist with determining compliance with this regulation. (b) monthly fire and life safety inspections by facility staff Policy: Section 306.1 – Fire Safety with two-year retention of the inspection record; The agency provided samples of documented fire and life safety inspections completed by juvenile hall staff for our review. The records ☒ ☐ ☐ were organized, and the agency’s process ensures the facility remains safe and in good repair. (c) fire prevention inspections as required by Health and Policy: Section 306.2 – Fire Safety Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ (d) an evacuation plan; Policy: Section 306.10 – Fire Safety ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Policy: Section 306.1 (1-6); B, (1-e) – Fire Safety We reviewed fire drill documentation and ☒ ☐ ☐ interviewed staff to assist with determining compliance with this regulation. (f) a written plan for the emergency housing of youth in Policy: Section 306.1; 306.10 – Fire Safety the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in Policy: Section 306.1 – Fire Safety cooperation with the local fire department. ☒ ☐ ☐ 1326 SECURITY REVIEW Policy: Section 309.1 (3, A-2) - Security, Control and Supervision Each facility administrator shall develop policies and procedures to annually review, evaluate, and document An annual security review written by Solano security of the facility. The review and evaluation shall County Juvenile Hall Superintendent Joseph include internal and external security, including, but not ☒ ☐ ☐ Harmon, dated June 13, 2025, was provided limited to, key control, equipment, and staff training. to BSCC staff. The memorandum covered all the required elements of this regulation. 7645 Solano JH CI PRO 25-26 Page 9 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1327 EMERGENCY PROCEDURES Policy: Section 306; 306.17; 306.18; 306.19 - 0B Safety and Emergency Procedures The facility administrator shall develop facility-specific policies and procedures for emergencies that shall The agency provided a memorandum written include, but not be limited to: by Superintendent Joseph Herman, dated (a) escape, disturbances, and the taking of hostages; June 11, 2025, confirming the agency’s process to ensure staff review the facility’s ☒ ☐ ☐ emergency procedures annually. The agency’s emergency procedures are maintained within PowerDMS, which enables tracking of staff review and requires an electronic signature. Policy: Section 306.17 - Major (b) civil disturbance, active shooter and terrorist attack; Disturbance/Riot ☒ ☐ ☐ Policy: Section 306.11 - Fire; 306.12 - (c) fire and natural disasters; Earthquake/Weather Emergency/ Disasters ☒ ☐ ☐ Policy: Section 306.9 - Emergency (d) periodic testing of emergency equipment; Equipment Testing ☒ ☐ ☐ Policy: Section 306.10 -Evacuation/Prompt (e) emergency evacuation of the facility; and Release ☒ ☐ ☐ (f) a program to provide all youth supervision staff with Policy: Section 306 an annual review of emergency procedures. ☒ ☐ ☐ 1328 SAFETY CHECKS Policy: Section 309.29 – Safety Checks 1B The facility administrator shall develop and implement The agency utilizes the Guard One system policy and procedures that provide for direct visual for tracking safety checks within the facility. observation of youth at a minimum of every 15 minutes, We reviewed three (3) months of safety at random or varied intervals during hours when youth check records from the inspection cycle. The are asleep or when youth are in their rooms, confined in agency has an audit process that occurs at holding cells or confined to their bed in a dormitory. the supervisor level twice on each shift, and a Supervision is not replaced, but may be supplemented manager also reviews safety check data by, an audio/visual electronic surveillance system monthly to track trends and discrepancies. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety When late checks are discovered by checks shall be documented with the actual time the ☒ ☐ ☐ supervisors, a Special Incident Report is check is completed. generated documenting the reason for the late check. BSCC staff encouraged the agency to pay close attention when auditing graveyard shifts to ensure that safety checks are consistently random and varied to ensure continued compliance with this regulation. We reviewed documentation and interviewed supervisors and JCCs to confirm compliance with this regulation. 7645 Solano JH CI PRO 25-26 Page 10 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN Policy: Section 307.5 - Suicide /Self-Injury 2B Prevention and Intervention The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, The facility works closely with behavioral shall plan and implement written policies and health staff to ensure youth are not denied procedures which delineate a Suicide Prevention Plan. the opportunity to participate in facility The plan shall consider the needs of youth experiencing programs, while also keeping the youth safe past or current trauma. Suicide prevention responses during a crisis. Mental Health staff reported shall be respectful and in the least invasive manner good lines of communication with facility staff consistent with the level of suicide risk. The plan shall and management. include the following elements: During interviews with youth, they reported having immediate access to mental health ☒ ☐ ☐ staff when requested. Youth reported they feel comfortable talking to Juvenile Correctional Counselors when mental health is not on-site. It is the policy of the agency to train all supervision staff in screening youth for risk of suicide. We reviewed the agency’s policies and procedures and other supporting documentation and determined them to be compliant with this regulation. (a) Suicide prevention training as required in Section Policy: Section 307.5 - Suicide /Self-Injury 1322, Youth Supervision Staff Orientation, and Training Prevention and Intervention ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Policy: Section 307.5 - Suicide /Self-Injury Precautionary Protocols Prevention and Intervention (1) All youth shall be screened for risk of suicide at intake and as needed during detention. BSCC staff reviewed youth custody files and ☒ ☐ ☐ screening assessments completed at intake to assist with determining compliance with this regulation. (2) All youth supervision staff who perform intake Policy: Section 307.5 - Suicide /Self-Injury processes shall be trained in screening youth for risk Prevention and Intervention ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Policy: Section 307.5 - Suicide /Self-Injury intake screening process to be at risk of suicide shall Prevention and Intervention be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols should be developed to Policy: Section 307.5 - Suicide /Self-Injury ensure the youth’s safety pending the Prevention and Intervention ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Policy: Section 307.5 - Suicide /Self-Injury assessment and/or services. Prevention and Intervention We interviewed mental health staff to confirm ☒ ☐ ☐ the facility’s referral process. Mental health staff reported that they are notified immediately when youth need to be assessed. 7645 Solano JH CI PRO 25-26 Page 11 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Procedures for monitoring of youth identified at risk Policy: Section 307.5 - Suicide /Self-Injury for suicide. Prevention and Intervention ☒ ☐ ☐ (e) Safety Interventions Policy: Section 307.5 - Suicide /Self-Injury (1) Procedures to address intervention protocols for Prevention and Intervention youth identified at risk for suicide which may include, but are not limited to: Juvenile Correctional Counselors are trained (A) Housing consideration to identify and respond to youth who are at risk of suicide. This includes housing considerations and other treatment strategies ☒ ☐ ☐ to keep youth safe. The agency’s policies and procedures require JCCs to inform the on-duty supervisor when information is received identifying a youth who is at risk for suicide. (B) Treatment strategies including trauma- Policy: Section 307.5 - Suicide /Self-Injury informed approaches Prevention and Intervention ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how Policy: Section 307.5 - Suicide /Self-Injury to respond to youth who exhibit suicidal behaviors. Prevention and Intervention ☒ ☐ ☐ (f) Communication Policy: Section 307.5 - Suicide /Self-Injury (1) The intake process shall include communication Prevention and Intervention with the arresting officer and family guardians regarding the youth’s past or present suicidal ☒ ☐ ☐ The agency provided intake documentation ideations, behaviors or attempts. that confirms compliance with this regulation. (2) Procedures for clear and current information Policy: Section 307.5 - Suicide /Self-Injury sharing about youth at risk for suicide with youth Prevention and Intervention supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy: Section 307.5; 306.21 - A Critical Attempts Incident Debriefing (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. Policy: Section 306.21 - A Critical Incident (2) Process for a debriefing event with affected staff. Debriefing ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Policy: Section 306.21 - A Critical Incident Debriefing ☒ ☐ ☐ (h) Documentation Policy: Section 307.5 - Suicide /Self-Injury (1) Documentation processes shall be developed to Prevention and Intervention ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Policy: Section 307.5 - Suicide /Self-Injury opportunity to participate in facility programs, services Prevention and Intervention and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7645 Solano JH CI PRO 25-26 Page 12 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1340 REPORTING OF LEGAL ACTIONS Policy: Section 301.13 Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy: Section 306.15 - Death, Homicide, OF A YOUTH WHILE DETAINED Suicide (1) Death of a Youth. A review of the agency’s policies and (a) The facility administrator, in cooperation with the procedures revealed compliance with this health administrator and the behavioral/mental regulation. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Policy: Section 306.15 - Death, Homicide, facility administrator, shall develop written policies Suicide and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy: Section 306.15 - Death, Homicide, the Board a copy of the report submitted to the Suicide Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy: Section 306.15 - Death, Homicide, from the administrator, the Board may within 30 Suicide calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy: Section 306.14 - Serious (a) The facility administrator, in cooperation with the Medical/Dental Emergency health administrator, shall develop written policies and procedures for the notification to necessary parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy: Section 309.9 – Juvenile Counts 8B Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 7645 Solano JH CI PRO 25-26 Page 13 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy: Section 309.21 – Security Procedures when facility exceeds rated capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy: Section 310.2 – Admission Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth BSCC staff reviewed the agency’s policies that emphasize respectful and humane engagement and procedures and supporting with youth, and reflect that the admission process may documentation. The agency also provided be traumatic to youth who may have already the Purpose of Detention and Booking experienced trauma. Policies shall be trauma-informed, Criteria, which clearly describes which new culturally relevant, and responsive to the language and offenses are inappropriate for processing and literacy needs of youth. In addition to the requirements booking into juvenile hall. of Sections 1324 and 1430 of these regulations: ☒ ☐ ☐ The JDF Intake Unit is responsible for the intake process and has the authority to make decisions regarding the detention and intake of youth in law enforcement custody. The policies and procedures indicate the unit operates on a 24-hour per day, seven-days per week basis, and there is a process for independent review of the unit’s detention intake decisions. (a) the admittance process shall include: Policy: Section 310.2 (3, C) – Admission (1) Access to two free phone calls within one hour of Procedures admittance in accordance with the provisions of Welfare and Institution Code Section 627; BSCC staff reviewed booking documentation ☒ ☐ ☐ and interviewed youth housed in the facility to determine compliance with this regulation. Policy: Section 310.2 (3, C) – Admission (2) Offer of a shower; Procedures ☒ ☐ ☐ Policy: Section 310.2 (3, C) – Admission (3) Documented secure storage of personal Procedures belongings; ☒ ☐ ☐ Policy: Section 310.2 (3, C) –Admission (4) Offer of food upon arrival; Procedures ☒ ☐ ☐ (5) Screening for physical and behavioral health and Policy: Section 310.2 (3, B) – Admission safety issues, intellectual or developmental Procedures ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Policy: Section 310.2 (3, B)– Admission disabilities in accordance with Sections 1329, 1413, Procedures ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Policy: Section 310.2 (3, C)– Admission Developmentally Disabled for youth that are Procedures suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, 7645 Solano JH CI PRO 25-26 Page 14 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 309.25 (3, B) - Housing (8) Procedures consistent with Section 1352.5. Classification ☒ ☐ ☐ (b) juvenile hall administrators shall establish written Policy: Section 309.25 (3, A) - Housing criteria for detention that considers the least restrictive Classification ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy: Section 313.2 (3, B) - Counseling juvenile halls shall develop policies and procedures that Services advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Policy: Section 313.2 (3, B) - Counseling that advise any committed youth of the estimated length Services ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy: Section 311.12 – PREA; 307.7 - ABUSE Health Screenings and Evaluation The facility administrator shall develop and implement The agency provided sample copies of the written policies and procedures to reduce the risk of Custody Classification Assessment and sexual abuse by or upon youth. The policy shall require Intake Health Screening forms, which cover facility staff to assess each youth within 72 hours of the elements of this regulation. Youth are admission based on the following information: ☒ ☐ ☐ screened at intake, and the information is (a) Prior sexual victimization or abusiveness; used to determine the appropriate housing and classification for youth. The agency also adheres to the Prison Rape Elimination Act (PREA). (b) Gender nonconforming appearance or manner; or Policy: Section 309.25 - Housing identification as lesbian, gay or bisexual, transgender, Classification; 311.12 – PREA queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; Policy: Section 309.25 - Housing (c) Current charges and offense history; Classification; 311.12 – PREA ☒ ☐ ☐ Policy: Section 309.25 - Housing (d) Age; Classification; 311.12 – PREA ☒ ☐ ☐ Policy: Section 307.7 - Health Screenings (e) Level of emotional and cognitive development; and Evaluation; 311.12 – PREA ☒ ☐ ☐ Policy: Section 311.12 – PREA (f) Physical size and stature; ☒ ☐ ☐ Policy: Section 307.7 - Health Screenings (g) Mental illness or mental disabilities; and Evaluation; 311.12 – PREA ☒ ☐ ☐ Policy: Section 307.7 - Health Screenings (h) Intellectual or developmental disabilities; and Evaluation; 311.12 – PREA ☒ ☐ ☐ Policy: Section 309.25 (3, B) - Housing (i) Physical disabilities; Classification; 311.12 – PREA ☒ ☐ ☐ Policy: Section 311.12 – PREA (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 15 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) Any other specific information about the individual Policy: Section 311.12 – PREA youth that may indicate heightened needs for supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through Policy: Section 307.7 - Health Screenings conversations with the youth during the admittance and Evaluation; 309.25 - Housing process, medical and behavioral health screenings; Classification during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy: Section 311.12 – PREA controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy: Section 310.8 - Release Preparation/Procedures for Release The facility administrator shall develop and implement written policies and procedures for release of youth from We reviewed the agency’s policies and custody which provide for: procedures and other supporting documentation for releasing youth from custody. The policies and procedures outline a process for release, which includes the JDF intake Unit receiving and reviewing the Court Order authorization for release. The JDF staff will then verify the identity of ☒ ☐ ☐ the parent or authorized guardian before releasing the youth into their custody. Prior to release, the agency really focuses on reentry in a uniform approach with all partnering agencies involved in the youth’s treatment plan. CFTs and MDTs are conducted throughout the youth’s stay to ensure a smooth transition for the youth when released. Policy: Section 310.8 - Release (a) verification of identity/release papers; Preparation/Procedures for Release ☒ ☐ ☐ Policy: Section 310.8 - Release (b) return of personal clothing and valuables; Preparation/Procedures for Release ☒ ☐ ☐ Policy: Section 310.8 - Release (c) notification to the youth's parents or guardian; Preparation/Procedures for Release ☒ ☐ ☐ (d) notification to the facility health care provider in Policy: Section 310.8 - Release accordance with Sections 1408 and 1437 of these Preparation/Procedures for Release ☒ ☐ ☐ regulations, for coordination with outside agencies; and, Policy: Section 310.8 - Release Preparation/Procedures for Release (e) notification of school staff; We interviewed education staff, and they ☒ ☐ ☐ reported good communication with the facility. 7645 Solano JH CI PRO 25-26 Page 16 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 310.8 - Release Preparation/Procedures for Release We interviewed mental health staff, and they (f) notification of facility mental health personnel. ☒ ☐ ☐ reported good communication with the facility. The facility administrator shall develop and implement Policy: Section 310.8 - Release policies and procedures for post-disposition youth to Preparation/Procedures for Release coordinate the provision of transitional and reentry services including, but not limited to, medical and As mentioned, the agency does a good job behavioral health, education, probation supervision and with reentry services; however, it was community-based services. reported that there are times when the ☒ ☐ ☐ agencies are not aware when a youth will be released from custody. The agencies work together during these times to ensure youth receive all the services they need upon release. The facility administrator shall develop and implement Policy: Section 310.9 - Escorted/Unescorted written policies and procedures for the furlough of youth Leaves ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Policy: Section 309.25 - Housing Classification The facility administrator shall develop and implement written policies and procedures on classification of youth We reviewed youth custody files and for the purpose of determining housing placement in the confirmed the agency has a classification facility. ☒ ☐ ☐ process in place at intake. Youth are Such procedures shall: evaluated throughout their stay, and their classification status is updated as needed. (a) provide for the safety of the youth, other youth, facility Policy: Section 309.25 - Housing staff, and the public by placing youth in the appropriate, Classification least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy: Section 309.25 - Housing the facility; Classification ☒ ☐ ☐ (c) provide that a youth shall be classified upon Policy: Section 309.25 - Housing admittance to the facility; classification factors shall Classification include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy: Section 309.25 - Housing provisions that consider the level of supervision and the Classification ☒ ☐ ☐ youth's behavior while in custody; and, 7645 Solano JH CI PRO 25-26 Page 17 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) provide that facility staff shall not separate youth from Policy: Section 309.25 - Housing the general population or assign youth to a single Classification occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy: Section 309.25 - Housing transgender, questioning or intersex identification or Classification status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy: Section 311.11 - Lesbian, Gay, 3B Bisexual, Transgender, Questioning, The facility administrator shall develop written policies Intersex (LGBTQIA+) Youth and procedures ensuring respectful and equitable treatment of transgender and intersex youth. We reviewed the agency’s policies and The policies shall provide that: ☒ ☐ ☐ procedures and supporting documentation to assist with determining compliance with this regulation. The agency also adheres to the Prison Rape Elimination Act (PREA) (a) Facility staff shall respect every youth’s gender Policy: Section 311.11 - Lesbian, Gay, identity and shall refer to the youth by the youth’s Bisexual, Transgender, Questioning, preferred name and gender pronoun, regardless of the Intersex (LGBTQIA+) Youth youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy: Section 311.11 - Lesbian, Gay, themselves in a manner consistent with their gender Bisexual, Transgender, Questioning, identity and shall provide youth with the institution’s Intersex (LGBTQIA+) Youth ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy: Section 309.25 - Housing best meets their individual needs and promotes their Classification safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy: Section 311.11 - Lesbian, Gay, and intersex youth have access to medical and Bisexual, Transgender, Questioning, behavioral health providers qualified to provide care and ☒ ☐ ☐ Intersex (LGBTQIA+) Youth treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy: Section 311.11 - Lesbian, Gay, necessary security considerations and physical plant, Bisexual, Transgender, Questioning, facility staff shall make every effort to ensure the safety Intersex (LGBTQIA+) Youth and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. 7645 Solano JH CI PRO 25-26 Page 18 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Facility staff shall not conduct physical searches of any Policy: Section 311.11 - Lesbian, Gay, youth for the purpose of determining the youth’s Bisexual, Transgender, Questioning, anatomical sex. Whenever feasible, the facility shall Intersex (LGBTQIA+) Youth ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy: Section 310.7 - Reception and Orientation of Youth The facility administrator shall develop and implement written policies and procedures to orient a youth prior to We reviewed the agency’s policies and placement in a living area. Both written and verbal procedures, and the Youth Orientation information shall be provided and supplemented with handbook to assist with determining video orientation if feasible. Provision shall be made to ☒ ☐ ☐ compliance with this regulation. Youth we provide accessible orientation information to all detained interviewed reported that staff provide them youth including those with disabilities, limited literacy, or with the Youth Handbook and verbally go English language learners. over the rules with them when they are Orientation shall include information that addresses: booked into the facility. (a) facility rules including contraband and searches and Policy: Section 310.7 - Reception and disciplinary procedures; Orientation of Youth ☒ ☐ ☐ (b) facility’s system of positive behavior interventions Policy: Section 310.7 - Reception and and supports, including behavior expectations, Orientation of Youth incentives that youth will receive for complying with facility rules, and consequences that may result when We interviewed youth housed in the facility youth violate the rules of the facility; ☒ ☐ ☐ to ensure they were familiar with the facility’s behavior expectations, consequences, and the incentive program. (c) age appropriate information that explains the facility’s Policy: Section 310.7 - Reception and policy prohibiting sexual abuse and sexual harassment Orientation of Youth and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Policy: Section 310.7 - Reception and Orientation of Youth ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Policy: Section 310.7 - Reception and that must be taken to use it, the youth’s right to be free Orientation of Youth of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; Policy: Section 310.7 - Reception and (f) access to legal services and information on the court Orientation of Youth process; ☒ ☐ ☐ Policy: Section 310.7 - Reception and (g) access to routine and emergency health and mental Orientation of Youth health care; ☒ ☐ ☐ Policy: Section 310.7 - Reception and (h) access to education, religious services, and Orientation of Youth recreational activities; ☒ ☐ ☐ Policy: Section 310.7 - Reception and (i) housing assignments; Orientation of Youth ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Policy: Section 310.7 - Reception and including the availability of personal care items Orientation of Youth ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 19 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) rules and access to correspondence, visits and Policy: Section 310.7 - Reception and telephone use; Orientation of Youth ☒ ☐ ☐ (l) availability of reading materials, programming, and Policy: Section 310.7 - Reception and other activities; Orientation of Youth ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, Policy: Section 310.7 - Reception and chemical agents and room confinement; Orientation of Youth ☒ ☐ ☐ Policy: Section 310.7 - Reception and (n) immigration legal services; Orientation of Youth ☒ ☐ ☐ Policy: Section 310.7 - Reception and (o) emergencies including evacuation procedures; Orientation of Youth ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from Policy: Section 310.7 - Reception and physical, verbal or sexual abuse and harassment by Orientation of Youth ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Policy: Section 310.7 - Reception and other than English if appropriate; Orientation of Youth ☒ ☐ ☐ (r) the process for requesting different housing, Policy: Section 310.7 - Reception and education, programming and work assignments; Orientation of Youth ☒ ☐ ☐ (s) a process for which parents/guardians receive Policy: Section 310.7 - Reception and information regarding the youth’s stay in the facility that Orientation of Youth at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Policy: Section 310.7 - Reception and 15 Minimum Standards for Juvenile Facilities. Orientation of Youth ☒ ☐ ☐ 1354 SEPARATION Policy: Section 312.20 – Separation The facility administrator shall develop and implement We reviewed the agency’s policies and written policies and procedures that address: procedures addressing Separation. The agency has a process for youth to voluntarily separate from the group, as well as for staff to impose separation to ensure the safety of the youth and others. The implementation of the 30/5 rule allows youth to de-escalate in a designated location on the living unit away from the group while ☒ ☐ ☐ working on a Rational Self Analysis (RSA) tool, followed by a five-minute cooldown after processing the RSA with facility staff. The facility also has procedures in place for placing youth on medical and mental health separation. The policy requires staff to consult with medical and mental health staff prior to placing youth on separation for these reasons. 7645 Solano JH CI PRO 25-26 Page 20 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) separation of youth for reasons that include, but are Policy: Section 312.20 (2, D) (3, A-1) - not be limited to, medical and mental health conditions, Separation assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and Policy: Section 312.20 (3, A-4) – Separation trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges Policy: Section 312.20 (3, A-5) – Separation available at the facility, except when necessary to accomplish the objective of separation. Separation generally occurs in alternative locations of the facility while allowing the ☒ ☐ ☐ youth to participate in activities and services required by Title 15. (d) when the objective of the separation is discipline, Policy: Section 312.20 (3, A-6) - Separation Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the Policy: Section 312.20 (3, A-7) - Separation separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Policy: Section 312.20 (3, B) - Separation separated youth to determine if separation remains necessary. Youth will do what the facility refers to as a 30/5 when placed on separation status. Youth de-escalate in a designated location on the living unit, working on a Rational Self ☒ ☐ ☐ Analysis (RSA) tool, followed by a 5-minute cool down after processing the RSA with staff. Youth can rejoin the group once all steps are completed. Youth are rarely placed in separation for multiple days. 7645 Solano JH CI PRO 25-26 Page 21 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Policy: Section 312.14 – Room Confinement 4B (a) The facility administrator shall develop and We reviewed the agency’s policies and implement written policies and procedures addressing procedures and ten (10) room confinement the confinement of youth in their room that are consistent incident reports along with supporting with Welfare and Institutions Code Section 208.3. The documentation. We also interviewed youth placement of a youth in room confinement shall be and staff at the facility to assist with accomplished in accordance with the following determining compliance with this regulation. guidelines: The facility often utilizes the 30/5 rule to de- escalate youth when they pose a safety and security threat to others; however, when ☒ ☐ ☐ youth are placed in room confinement, they are generally returned to the group as soon as they self-regulate and are safe to be around others. Youth are not typically held in room confinement for more than four hours. We discussed best practice with the agency and encouraged them to assess youth who are in room confinement, earlier in the morning when they are placed in room confinement at bedtime the night before. (1) Room confinement shall not be used before other, Policy: Section 312.14 (3, A-2) – Room less restrictive, options have been attempted and Confinement exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy: Section 312.14 (3, A-5) – Room purposes of punishment, coercion, convenience, or Confinement ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy: Section 312.14 (3, A-3) – Room that it compromises the mental and physical health of Confinement ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Policy: Section 312.14 (3, B, 2) – Room confinement. After the youth has been held in room Confinement confinement for a period of four hours, staff shall do one or more of the following: Youth are not generally held in room ☒ ☐ ☐ confinement for more than four hours. Youth return to the general population as soon as they regain self-control. Policy: Section 312.14 (3, B, 2-a) – Room (1) Return the youth to general population. Confinement ☒ ☐ ☐ Policy: Section 312.14 (3, B, 2-c) – Room (2) Consult with mental health or medical staff. Confinement ☒ ☐ ☐ (3) Develop an individualized plan that includes the Policy: Section 312.14 (3, B, 2-b) – Room goals and objectives to be met in order to reintegrate Confinement ☒ ☐ ☐ the youth to general population. 7645 Solano JH CI PRO 25-26 Page 22 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) If room confinement must be extended beyond Policy: Section 312.14 (3, B, 3-a) – Room four hours, staff shall do each of the following: Confinement (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy: Section 312.14 (3, B, 3-b) – Room the goals and objectives to be met in order to Confinement ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy: Section 312.14 (3, B, 3-c) – Room facility superintendent or his or her designee Confinement ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy: Section 312.14 (3, B, 4) – Room single-person rooms or cells for the housing of youth Confinement in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Policy: Section 312.14 (3, B, 5) – Room court holding facilities or adult facilities. Confinement ☒ ☐ ☐ (7) Nothing in this section shall be construed to Policy: Section 312.14 (3, B, 6) – Room conflict with any law providing greater or additional Confinement ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy: Section 312.14 (3, A, 4-a) – Room extraordinary emergency circumstance that requires Confinement a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy: Section 312.14– Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy: Section 313.2 – Counseling Services The facility administrator shall develop and implement We reviewed the agency’s policies and written policies and procedures for assessment and procedures and supporting documentation for case planning. Institutional Assessment and Plan. The 30- day Counseling Report and Treatment Plan completed for each youth held in juvenile hall ☒ ☐ ☐ for at least thirty (30) days covers all the elements of this regulation. Juvenile Correctional Counselors complete the form and work with the youth throughout their stay to periodically review and update the plan. 7645 Solano JH CI PRO 25-26 Page 23 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Assessment: Policy: Section 313.2 – Counseling Services The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy: Section 313.2 – Counseling Services (1) A case plan shall be developed for each youth held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Policy: Section 313.2 – Counseling Services limited to, written documentation that provides: (A) objectives and time frame for the resolution of ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy: Section 313.2 – Counseling Services a description of program resources needed and individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting Policy: Section 313.2 – Counseling Services the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Policy: Section 313.2 – Counseling Services subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the Policy: Section 313.2 – Counseling Services plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy: Section 313.2 – Counseling Services The facility administrator shall develop and implement We reviewed the agency’s policies and written policies and procedures ensuring the availability procedures and interviewed youth housed at of appropriate counseling and casework services for all the facility to determine compliance with this youth. Policies and procedures shall ensure: ☒ ☐ ☐ regulation. Youth interviewed reported good (a) youth will receive assistance with needs or concerns relationships with staff and stated they felt that may arise; comfortable asking staff for help. (b) youth will receive assistance in requesting contact Policy: Section 313.2 – Counseling Services with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Policy: Section 313.2 – Counseling Services to meet the youth’s needs. ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 24 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1357 USE OF FORCE Policy: Section 309.17 - Use of Physical Force The facility administrator, in cooperation with the responsible physician, shall develop and implement The agency provides ongoing Use of Force written policies and procedures for the use of force, (UOF) training for Juvenile Correctional which may include chemical agents. Force shall never Counselors. After interviewing youth, it be applied as punishment, discipline, retaliation or seems staff only use the force necessary to treatment. control youth who are posing a threat to (a) At a minimum, each facility shall develop policies and themselves or others. procedures which: ☒ ☐ ☐ We reviewed twelve (12) UOF incident reports from this inspection cycle. The majority of the UOF incidents reviewed involved youth-on-youth physical assaults requiring staff to intervene and separate the combatants. (1) restricts the use of force to that which is deemed Policy: Section 309.17 - Use of Physical reasonable and necessary, as defined in Section 1302 Force to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Policy: Section 309.17 - Use of Physical both physical and non-physical options and define Force ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Policy: Section 309.17 - Use of Physical expressly prohibited by the facility. Force ☒ ☐ ☐ (4) describe the requirements of staff to report any Policy: Section 309.17 - Use of Physical inappropriate use of force, and to take affirmative Force ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy: Section 309.17 - Use of Physical includes time period and procedure for documenting Force and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Policy: Section 309.17 - Use of Physical investigating unreasonable use of force. Force ☒ ☐ ☐ (7) define the role, notification, and follow-up Policy: Section 309.17 - Use of Physical procedures required after use of force incidents for Force medical, mental health staff and parents or legal guardians. BSCC staff interviewed Medical and Mental Health staff to assist with determining ☒ ☐ ☐ compliance with the elements of this regulation. Both agencies stated they work closely with facility staff to assess and treat youth when needed after a UOF incident. (8) describe the limitations of use of force on pregnant Policy: Section 309.17 - Use of Physical youth in accordance with Penal Code Section 6030(f) Force ☒ ☐ ☐ and Welfare and Institutions Code Section 222. 7645 Solano JH CI PRO 25-26 Page 25 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Facilities that authorize chemical agents as a force The facility does not use Chemical Agents. option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☐ ☐ ☒ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☐ ☐ ☒ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☐ ☐ ☒ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents involving chemical agents for medical, mental health ☐ ☐ ☒ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☐ ☐ ☒ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Policy: Section 309.17 - Use of Physical require that agencies provide initial and regular training Force in use of force and chemical agents when appropriate that address: We interviewed Juvenile Corrections (1) known medical and behavioral health conditions Counselors working in the facility, and they that would contraindicate certain types of force; ☒ ☐ ☐ reported receiving regular training in the UOF. Staff are trained to use less restrictive alternatives, if possible, when dealing with combative and unruly youth. (2) acceptable chemical agents and the methods of Policy: Section 309.17 - Use of Physical application. Force ☒ ☐ ☐ (3) signs or symptoms that should result in immediate Policy: Section 309.17 - Use of Physical referral to medical or behavioral health. Force ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use Policy: Section 309.17 - Use of Physical of Force. Force ☒ ☐ ☐ (5) physical training force options that may require Policy: Section 309.17 - Use of Physical the use of perishable skills. Force ☒ ☐ ☐ (6) timelines the facility uses to define regular Policy: Section 309.17 - Use of Physical training. Force ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 26 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1358 USE OF PHYSICAL RESTRAINTS Policy: Section 309.12 - Use of Mechanical Restraints The facility administrator, in cooperation with the responsible physician and mental health director, shall The agency provided its policies and develop and implement written policies and procedures procedures for the Use of Physical for the use of restraint devices. Restraint devices include Restraints for BSCC’s review. The agency any devices which immobilize a youth's extremities does not utilize restraints for every UOF and/or prevent the youth from being ambulatory. situation. Youth who calm down and cooperate with staff’s directives are not generally placed in restraints. ☒ ☐ ☐ We also reviewed a sampling of incident reports involving the Use of Physical Restraints, and in each incident, the youth were removed from restraints as soon as they were moved to a safe place. Medical is then called to assess the youth for any potential injuries. Physical restraints may be used only for those youth who Policy: Section 309.12 - Use of Mechanical present an immediate danger to themselves or others, Restraints who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy: Section 309.12 - Use of Mechanical discipline, or as a substitute for treatment. The use of Restraints restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy: Section 309.12 - Use of Mechanical handcuffs, shackles or other restraint devices when used Restraints to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy: Section 309.12 - Use of Mechanical of the facility manager or designee. The facility manager Restraints may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy: Section 309.12 - Use of Mechanical retention shall be secured as soon as possible, but no Restraints later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy: Section 309.12 - Use of Mechanical possible, but in no case longer than four hours from the Restraints time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. 7645 Solano JH CI PRO 25-26 Page 27 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Continuous direct visual supervision shall be conducted Policy: Section 309.12 - Use of Mechanical to ensure that the restraints are properly employed, and Restraints to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff The agency’s policies and procedures ☒ ☐ ☐ interventions shall be documented at least every 15 require staff to maintain continuous direct minutes, with actual time of the documentation recorded. visual observation of youth in restraints. In addition to the requirements above, policies and Policy: Section 309.12 - Use of Mechanical procedures shall address: Restraints (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate Policy: Section 309.12 - Use of Mechanical certain restraint devices and/or techniques. ☒ ☐ ☐ Restraints (c) acceptable restraint devices. Policy: Section 309.12 - Use of Mechanical Restraints ☒ ☐ ☐ (d) signs or symptoms which should result in immediate Policy: Section 309.12 - Use of Mechanical medical/mental health referral. Restraints ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Policy: Section 307.10 – First Aid equipment. We observed AED devices in the facility ☒ ☐ ☐ during our tour. The staff receive annual CPR and first aid training. (f) protective housing of restrained youth. While in Policy: Section 309.12 - Use of Mechanical restraint devices, all youth shall be housed alone or in a Restraints specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. Policy: Section 309.12 - Use of Mechanical (g) provision for hydration and sanitation needs. Restraints ☒ ☐ ☐ Policy: Section 309.12 - Use of Mechanical (h) exercising of extremities. Restraints ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR Policy: Section 309.12 - Use of Mechanical 5B MOVEMENT AND TRANSPORTATION WITHIN Restraints THE FACILITY. We reviewed special incident reports The Facility Administrator, in cooperation with the involving the use of restraints while escorting responsible physician and behavioral/mental health youth to a safe location. The documentation director, shall develop and implement written policies ☒ ☐ ☐ indicates the use of restraints follows the and procedures for the use of restraint devices when the agency’s established policies and purpose is for movement or transportation within the procedures. We also interviewed youth and facility that shall include the following: staff to assist with determining compliance (a) identification of acceptable restraint devices, staff with this regulation. approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Policy: Section 309.12 - Use of Mechanical restraints must be documented. Restraints ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 28 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) an individual assessment of the need to apply Policy: Section 309.12 - Use of Mechanical restraints for movement or transportation that includes Restraints consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy: Section 309.12 - Use of Mechanical with a clearly defined expectation that restraint devices Restraints shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Policy: Section 309.12 - Use of Mechanical accordance with Penal Code Section 6030(f) and Restraints ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☐ ☐ ☒ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☐ ☐ ☒ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☐ ☐ ☒ (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive means of control, and decisions to continue and end ☐ ☐ ☒ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. 7645 Solano JH CI PRO 25-26 Page 29 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☐ ☐ ☒ the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy: Section 309.13 - Searches and Control of Contraband The facility administrator shall develop and implement written policies and procedures governing the search of The agency provided their policies and youth, the facility, and visitors. procedures, and documentation of regular Policies and procedures shall provide that: searches of the facility being conducted. The agency requires visitors to clear either a magnetometer (metal detector) or a Millimeter Wave Body Scanner before ☒ ☐ ☐ entering the facility for visiting. Youth are searched using the body scanner prior to being admitted into the facility. There are times when youth are searched for contraband in the facility; however, youth reported that staff are respectful when conducting searches. (a) Searches shall be conducted to ensure the safety Policy: Section 309.13 - Searches and and security of the facility, public, visitors, youth, and Control of Contraband ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Policy: Section 309.13 - Searches and preserves the privacy and dignity of the person being Control of Contraband searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy: Section 309.13 - Searches and searches shall comply with Penal Code Section 4030. Control of Contraband ☒ ☐ ☐ (d) Physical body cavity searches shall only be Policy: Section 309.13 - Searches and conducted by a medical professional. Control of Contraband ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be Policy: Section 309.13 - Searches and strip searched with prior approval of a supervisor when Control of Contraband there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. 7645 Solano JH CI PRO 25-26 Page 30 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) Searches of transgender and intersex youth shall Policy: Section 309.13 - Searches and comply with Section 1352.5. Control of Contraband ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches Policy: Section 309.13 - Searches and are prohibited except in exigent circumstances or when Control of Contraband conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy: Section 311.10 – Grievance Procedure The facility administrator shall develop and implement written policies and procedures whereby any youth may BSCC staff interviewed youth housed in the appeal and have resolved grievances relating to any facility to determine their understanding of the condition of confinement, including but not limited to grievance procedure. Youth reported good health care services, classification decisions, program knowledge of the process and confirmed that participation, telephone, mail or visiting procedures, staff will assist them if needed. Youth also food, clothing, bedding, mistreatment, harassment or ☒ ☐ ☐ confirmed they can file a confidential violations of the nondiscrimination policy. There shall be grievance directly to the Superintendent if no time limit on filing grievances. Policies and they wish to do so. The grievances we procedures shall include provisions whereby the facility reviewed were resolved within the Title 15 manager ensures: minimum standards. The agency is compliant with this regulation. (a) a grievance form and instructions for registering a Policy: Section 311.10 – Grievance grievance, which includes provisions for the youth to Procedure have free access to the form; We observed blank grievance forms posted in ☒ ☐ ☐ the living unit during our tour of the facility. Youth have free access to grievance forms. (b) the youth shall have the option to confidentially file Policy: Section 311.10 – Grievance the grievance or to deliver the form to any youth Procedure ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy: Section 311.10 – Grievance staff level; Procedure ☒ ☐ ☐ (d) provision for a prompt review and initial response to Policy: Section 311.10 – Grievance grievances within three (3) business days, grievances Procedure that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain Policy: Section 311.10 – Grievance his/her version of the grievance to a person not Procedure directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by Policy: Section 311.10 – Grievance the facility administrator to assist the youth. Procedure ☒ ☐ ☐ (e) provision for a written response to the grievance Policy: Section 311.10 – Grievance which includes the reasons for the decisions; Procedure ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 31 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) a system which provides that any appeal of a Policy: Section 311.10 – Grievance grievance shall be heard by a person not directly Procedure involved in the circumstances which led to the grievance; Youth are encouraged to resolve their grievance at the lowest level but have the ☒ ☐ ☐ option of having their grievance heard by an impartial party. The grievance can be routed to the Superintendent if it cannot be resolved at a lower level. (g) resolution of the grievance must occur within ten (10) Policy: Section 311.10 – Grievance business days unless circumstances dictate a longer Procedure ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy: Section 311.10 – Grievance methods to report sexual abuse and sexual harassment. Procedure ☒ ☐ ☐ Whether or not associated with a grievance, concerns of Policy: Section 311.10 – Grievance parents, guardians, staff or other parties shall be Procedure addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy: Section 309.22 – Special Incident Reports A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or The agency provided special incident reports death of an employee, youth or other person(s) shall be ☒ ☐ ☐ to confirm compliance with this regulation. maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT The agency does not use force to collect DNA DNA SPECIMENS, SAMPLES, IMPRESSIONS samples. (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or ☐ ☐ ☒ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☐ ☐ ☒ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7645 Solano JH CI PRO 25-26 Page 32 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☐ ☐ ☒ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy: Section 313.4 - Educational Program (a) School Programs The Solano County Office of Education The County Board of Education shall provide for the (SCOE) provides the educational program for administration and operation of juvenile court schools in youth in Juvenile Hall through the Evergreen conjunction with the Chief Probation Officer, or designee Academy. In 2025, the school celebrated the pursuant to applicable State laws. The school and facility graduation of several youths who earned their administrators shall develop and implement written policy high school diplomas while attending the and procedures to ensure communication and Evergreen Academy. coordination between educators and probation staff. Culturally responsive and trauma-informed approaches An interview with the Director of Educational should be applied when providing instruction. Education Options, Dr. Valerie Garrett, confirmed staff should collaborate with the facility administrator to Evergreen Academy’s compliance with the use technology to facilitate learning and ensure safe State Education Code and SCOE policies technology practices. The facility administrator shall ☒ ☐ ☐ and procedures. BSCC staff were provided request an annual review of each required element of the with documentation of Evergreen Academy’s program by the Superintendent of Schools, and a report accreditation with the Western Association of or review checklist on compliance, deficiencies, and Schools and Colleges (WASC). corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be The school schedule provides several Career delegated to the principal or any other staff of any juvenile and Technical Education (CTE) opportunities court school site. The Superintendent of Schools shall for youth to engage, which include carpentry, conduct this review in conjunction with a qualified outside masonry, electrical, HVAC, and wall framing. agency or individual. Upon receipt of the review, the The facility staff work collaboratively with facility administrator or designee shall review each item school staff to ensure a safe environment to with the Superintendent of Schools and shall take allow youth to gain hands-on experience. whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Policy: Section 313.4 - Educational Program The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy: Section 313.4 - Educational Program program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy: Section 313.4 - Educational Program Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. 7645 Solano JH CI PRO 25-26 Page 33 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Information and preparation for the High School Policy: Section 313.4 - Educational Program Equivalency Test as approved by the California Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary Policy: Section 313.4 - Educational Program education and vocational opportunities. The facility administrators, along with SCOE staff, work to provide post-secondary education opportunities to youth who have obtained their high school diploma. The facility has had good success with enrolling ☒ ☐ ☐ young people into community college as well as four-year universities. The youth we interviewed reported doing well in college classes and stated they are receiving a lot of support. (4) Administration of the High School Equivalency Policy: Section 313.4 - Educational Program Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy: Section 313.4 - Educational Program who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy: Section 313.4 - Educational Program State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy: Section 313.4 - Educational Program of classification, housing, security status, disciplinary or separation status, including room confinement, We interviewed youth housed in the facility except when providing education poses an immediate to assist with determining compliance with threat to the safety of self or others. Education ☒ ☐ ☐ this element of regulation. includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy: Section 313.4 - Educational Program (1) Positive behavior management will be implemented to reduce the need for disciplinary action We interviewed school staff and confirmed in the school setting and be integrated into the facility's that the facility’s positive behavior ☒ ☐ ☐ overall behavioral management plan and security management plan is integrated into the system. school setting. (2) School staff shall be advised of administrative Policy: Section 313.4 - Educational Program decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. 7645 Solano JH CI PRO 25-26 Page 34 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) Except as otherwise provided by the State Policy: Section 313.4 - Educational Program Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy: Section 313.4 - Educational Program education staff will develop policies and procedures that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations Policy: Section 313.4 - Educational Program (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy: Section 313.4 - Educational Program afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy: Section 313.9 - Academic/Vocational (1) Youth shall be interviewed after admittance and a Assessment/Youth Needs record maintained that documents a youth's educational history, including but not limited to: School staff immediately assesses youth when they come to the juvenile hall. Each ☒ ☐ ☐ youth’s education history is obtained from their previous school site, and an educational plan is developed for the youth while they are in custody. (A) School progress/school history; Policy: Section 313.9 - Academic/Vocational Assessment/Youth Needs ☒ ☐ ☐ (B) Home Language Survey and the results of the Policy: Section 313.9 - Academic/Vocational State Test used for English language proficiency; Assessment/Youth Needs ☒ ☐ ☐ (C) Needs and services of special populations as Policy: Section 313.9 - Academic/Vocational defined by the State Education Code, including but Assessment/Youth Needs ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Policy: Section 313.9 - Academic/Vocational Assessment/Youth Needs ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Policy: Section 313.9 - Academic/Vocational Educational staff shall conduct an assessment to Assessment/Youth Needs determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy: Section 313.9 - Academic/Vocational education plan shall be developed for each youth Assessment/Youth Needs ☒ ☐ ☐ within five school days. 7645 Solano JH CI PRO 25-26 Page 35 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Upon enrollment, education staff shall comply with Policy: Section 313.9 - Academic/Vocational the State Education Code and request the youth's Assessment/Youth Needs records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy: Section 313.9 - Academic/Vocational (1) The complete facility educational record of the Assessment/Youth Needs youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy: Section 313.9 - Academic/Vocational provide appropriate credit (full or partial) for course Assessment/Youth Needs work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy: Section 313.9 - Academic/Vocational (1) The Superintendent of Schools and the Chief Assessment/Youth Needs Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy: Section 313.9 - Academic/Vocational (1) The school and facility administrator should, Assessment/Youth Needs whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Policy: Section 313.13 – Recreation and 6B Exercise; 313.3 – Programming The facility administrator shall develop and implement written policies and procedures for programs, recreation, We reviewed the agency’s policies and and exercise for all youth. The intent is to minimize the procedures and interviewed youth housed in amount of time youth are in their rooms or their bed area. the facility to assist with determining compliance with this regulation. ☒ ☐ ☐ The agency provided BSCC staff with a list of programs offered to youth. We also received program rosters tracking each youth’s participation. Juvenile facilities shall provide the opportunity for Policy: Section 313.13 – Recreation and programs, recreation, and exercise a minimum of three Exercise; 313.3 – Programming hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. 7645 Solano JH CI PRO 25-26 Page 36 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A youth’s participation in programs, recreation, and Policy: Section 313.13 – Recreation and exercise may be suspended only upon a written finding Exercise; 313.3 – Programming by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy: Section 313.13 – Recreation and be posted in the living units. Exercise; 313.3 – Programming ☒ ☐ ☐ There will be a written annual review of the programs, Policy: Section 313.13 – Recreation and recreation, and exercise by the responsible agency to Exercise; 313.3 – Programming ensure content offered is current, consistent, and ☒ ☐ ☐ relevant to the population. (a) Programs. All youth shall be provided with the Policy: Section 313.13 – Recreation and opportunity for at least one hour of daily programming to Exercise; 313.3 – Programming include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are An annual review of the facility’s programs, culturally relevant and linguistically appropriate, or pro- recreation, and exercise, written by social interventions and activities designed to reduce Superintendent Joseph Herman, was recidivism. These programs should be based on the provided to BSCC staff for review. The youth’s individual needs as required by Sections 1355 memo outlines the robust programming and 1356. Such programs may be provided under the opportunities the facility offers. The agency direction of the Chief Probation Officer or the County also collaborates with SCOE to provide Office of Education and can be administered by county contracted internship opportunities to youth in partners such as mental health agencies, community the facility. based organizations, faith-based organizations or Probation staff. The trades program offers youth hands-on Programs may include but are not limited to: practical experience in construction (1) Cognitive Behavior Interventions; technology. The program is facilitated by (2) Management of Stress and Trauma; qualified instructors, and youth receive (3) Anger Management; certification for passing the program (4) Conflict Resolution; ☒ ☐ ☐ requirements. (5) Juvenile Justice System; (6) Trauma-related interventions; The following programs are also offered by (7) Victim Awareness; the facility: (8) Self-Improvement; (9) Parenting Skills and support; • Restorative Justice (10) Tolerance and Diversity; • Aggression Replacement Training (11) Healing Informed Approaches; (A.R.T) (12) Interventions by Credible Messengers; • Life Skills Group (13) Gender Specific Programming; • Yoga (14) Art, creative writing, or self-expression; • Barber Program (15) CPR and First Aid training; • Substance Use Disorder Counseling (16) Restorative Justice or Civic Engagement; • Sound Baths – Mindfulness (17) Career and leadership opportunities; and, • Interactive Journaling (18) Other topics suitable to the youth population. • Eagles Program – Omega Men’s Group • C.B.T 2.0 (b) Recreation. All youth shall be provided the opportunity Policy: Section 313.13 – Recreation and for at least one hour of daily access to unscheduled Exercise; 313.3 – Programming activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy: Section 313.13 – Recreation and opportunity for at least one hour of large muscle activity Exercise; 313.3 – Programming ☒ ☐ ☐ each day. 7645 Solano JH CI PRO 25-26 Page 37 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The administrator/manager may suspend, for a period not Policy: Section 313.13 – Recreation and to exceed 24 hours, access to recreation and programs. Exercise; 313.3 – Programming The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy: Section – 313.14 – Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least once each We reviewed the agency’s policies and week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ procedures and interviewed youth housed in allowed to participate in an activity outside of their room if the facility to determine compliance with this he/she elects not to participate in religious programs. regulation. Religious programs shall provide for: Policy: Section 313.14 – Religious Programs (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy: Section 313.14 – Religious Programs (b) availability of clergy; and, ☒ ☐ ☐ Policy: Section 313.14 – Religious Programs (c) availability of religious diets. ☒ ☐ ☐ 1373 WORK PROGRAM Policy: Section 313.11 – Vocational Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall ☒ ☐ ☐ be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy: Section 313.18 – Visitation Program The facility administrator shall develop and implement We reviewed the agency’s policies and written policies and procedures for visiting, that include procedures, visitor logs, and other supporting provisions for special visits. Youth shall be allowed to documentation to assist with determining receive visits by parents, guardians or persons standing compliance with this regulation. in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Policy: Section 313.18 – Visitation Program the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy: Section 313.18 – Visitation Program per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety We interviewed youth to assist with ☒ ☐ ☐ need. determining compliance with this regulation. 7645 Solano JH CI PRO 25-26 Page 38 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Provisions for special visits, in addition to the two-hour Policy: Section 313.18 – Visitation Program minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy: Section 313.18 – Visitation Program alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ 1375 CORRESPONDENCE Policy: Section 313.15 – Mail Program The facility administrator shall develop and implement The agency does not limit the amount of mail written policies and procedures for correspondence which ☒ ☐ ☐ a youth can send or receive while in juvenile provide that: hall. (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Policy: Section 313.15 – Mail Program ☒ ☐ ☐ (c) youth may correspond confidentially with state and Policy: Section 313.15 – Mail Program federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy: Section 313.15 – Mail Program in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy: Section 313.17 – Access to Telephone 7B The administrator of each juvenile facility shall develop We observed and tested the detainee phones and implement written policies and procedures to provide ☒ ☐ ☐ in the living unit, and they were operational at youth with access to telephone communications. the time of inspection. 1377 ACCESS TO LEGAL SERVICES Policy: Section 311.2 – Access to Counsel The facility administrator shall develop written procedures We interviewed youth to ensure they have to ensure the right of youth to have access to the courts access to their legal representative. Youth and legal services. Such access shall include: ☒ ☐ ☐ reported they can call their attorneys from the (a) access, upon request by the youth, to licensed phones in the living unit. attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Policy: Section 311.2 – Access to Counsel and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Policy: Section 311.2 – Access to Counsel cost-free telephone access as appropriate. ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 39 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1390 DISCIPLINE Policy: Section 312.15 – Formal Disciplinary Process The facility administrator shall develop and implement written policies and procedures for the discipline of youth BSCC staff reviewed the agency’s policies that shall promote acceptable behavior; including the use and procedures and supporting of positive behavior interventions and supports. Discipline documentation for Discipline. The agency has shall be imposed at the least restrictive level which established rules of conduct to guide the promotes the desired behavior and shall not include behaviors of youth while in custody. corporal punishment, group punishment, physical or ☒ ☐ ☐ psychological degradation. The rules are verbally told to youth at intake, Deprivation of the following is not permitted: and they are also posted throughout the facility in common areas. The rules are clearly bifurcated into minor and major rule violations. Policy: Section 312.15 – Formal Disciplinary (a) bed and bedding; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (b) daily shower, access to drinking fountain, toilet and Process personal hygiene items, and clean clothing; ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (c) full nutrition; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (d) contact with parent or attorney; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (e) exercise; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (f) medical services and counseling; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (g) religious services; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (h) clean and sanitary living conditions; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (i) the right to send and receive mail; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (j) education; and, Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (k) rehabilitative programming. Process ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 40 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall establish rules of conduct Policy: Section 312.15 – Formal Disciplinary and disciplinary penalties to guide the conduct of youth. Process Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy: Section 312.15 – Formal Disciplinary Process The facility administrator shall develop and implement written policies and procedures for the administration of Youth who violate a major rule of the facility discipline which shall include, but not be limited to: will be granted due process through the (a) designation of personnel authorized to impose facility’s discipline process. Youth are discipline for violation of rules; afforded a formal hearing conducted by a Supervisor or Senior Juvenile Correctional Counselor if they wish to appeal any major rule violation. ☒ ☐ ☐ We interviewed youths in the facility, and they reported that they are not deprived of any basic rights because of discipline being imposed. We reviewed ten (10) completed Major Rule Violation Notification Forms, which were all completed in accordance with the agency’s policies and procedures. (b) prohibiting discipline to be delegated to any youth; Policy: Section 312.15 – Formal Disciplinary Process ☒ ☐ ☐ (c) definition of major and minor rule violations and their Policy: Section 312.15 – Formal Disciplinary consequences, and due process requirements; Process ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior Policy: Section 312.15 – Formal Disciplinary interventions; Process ☒ ☐ ☐ (e) minor rule violations may be handled informally by Policy: Section 312.13 - Informal Resolution counseling, advising the youth of expected conduct of Minor Misbehavior imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy: Section 312.16 – be documented and require the following: Disciplinary Hearings, Appeals (1) written notice of violation prior to a hearing; ☒ ☐ ☐ and Administrative Review Policy: Section 312.16 – (2) accommodations provided to youth with Disciplinary Hearings, Appeals disabilities, limited literacy, and English language ☒ ☐ ☐ and Administrative Review learners; Policy: Section 312.16 – (3) hearing by a person who is not a party to the Disciplinary Hearings, Appeals incident; ☒ ☐ ☐ and Administrative Review 7645 Solano JH CI PRO 25-26 Page 41 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 312.16 – (4) opportunity for the youth to be heard, present Disciplinary Hearings, Appeals evidence and testimony; ☒ ☐ ☐ and Administrative Review Policy: Section 312.16 – (5) provision for youth to be assisted by staff in the Disciplinary Hearings, Appeals hearing process; ☒ ☐ ☐ and Administrative Review Policy: Section 312.16 – Disciplinary Hearings, Appeals (6) provision for administrative review. ☒ ☐ ☐ and Administrative Review (g) violations that result in a removal from camp or Policy: Section 312.16 – commitment program, but not a return to court, will follow Disciplinary Hearings, Appeals the due process provisions in subsection (e) above. ☒ ☐ ☐ and Administrative Review 1410 MANAGEMENT OF COMMUNICABLE Policy: Section 307.14 - Serious, Infectious DISEASES. or Communicable Diseases; 306.22 - Emergency Plan – Management of The health administrator/responsible physician, in Communicable Diseases; 307.7 - Health cooperation with the facility administrator and the local Screenings and Evaluation health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, We reviewed the agency’s policies and control and follow-up management of communicable procedures to ensure coordination between diseases. The policies and procedures shall address, the responsible parties. but not be limited to: Policy: Section Policy: 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - Emergency Plan – Management of (a) Intake health screening procedures; ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation Policy: Section Policy: 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - Emergency Plan – Management of (b) Identification of relevant symptoms; ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation Policy: Section Policy: 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - Emergency Plan – Management of (c) Referral for medical evaluation; ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation Policy: Section 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - Emergency Plan – Management of (d) Treatment responsibilities during detention; ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation Policy: Section 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - (e) Coordination with public and private community- Emergency Plan – Management of based resources for follow-up treatment; ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation 7645 Solano JH CI PRO 25-26 Page 42 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - Emergency Plan – Management of (f) Applicable reporting requirements; and, ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation Policy: Section 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - Emergency Plan – Management of (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation The policies and procedures shall be updated as Policy: Section 307.14 - Serious, Infectious necessary to reflect communicable disease priorities or Communicable Diseases; 306.22 - identified by the local health officer and currently Emergency Plan – Management of recommended public health interventions. ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation 1433 REQUESTS FOR HEALTH CARE SERVICES Policy: Section 307.3 - Unimpeded Access to Care The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to Youth can fill out a sick call slip or establish a daily routine for youth to convey requests for ☒ ☐ ☐ communicate directly with facility staff if they emergency and non-emergency medical, dental and have medical or mental health needs. behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Policy: Section 305.14 - Clothing, Bedding and Linen Supplies The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing Youth were dressed in appropriate fitting, free and footwear specified in this regulation. The facility has of holes, and clean clothing at the time of the primary responsibility to provide clothing and ☒ ☐ ☐ inspection. During our tour of the facility, we footwear. Clothing provisions shall ensure that: observed the facility had a well-stocked storage room of new clothing in multiple sizes. (a) Clothing is clean, reasonably fitted, durable, easily Policy: Section 305.14 - Clothing, Bedding laundered, in good repair, and free of holes and tears. and Linen Supplies ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing Policy: Section 305.14 - Clothing, Bedding for youth shall consist of but not be limited to: and Linen Supplies ☒ ☐ ☐ (1) Socks and serviceable footwear; Policy: Section 305.14 - Clothing, Bedding (2) Outer garments; and Linen Supplies ☒ ☐ ☐ (3) New non-disposable underwear which shall Policy: Section 305.14 - Clothing, Bedding, remain with the youth throughout their stay, and; and Linen Supplies Youth reported they are issued brand new ☒ ☐ ☐ underwear at intake that stays him them during their entire stay in juvenile hall. (4) Undergarments, that are freshly laundered and Policy: Section 305.14 - Clothing, Bedding, free of stains, including tee shirts and bras. and Linen Supplies ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 43 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Clothing is laundered at the temperature required by Policy: Section 305.14 - Clothing, Bedding, local ordinances for the commercial laundries and dried and Linen Supplies completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Policy: Section 305.14 - Clothing, Bedding, and Linen Supplies ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Policy: Section 305.14 - Clothing, Bedding, and Linen Supplies The facility administrator shall develop and implement written policies and site-specific procedures for the We reviewed the agency’s policies and cleaning and scheduled exchange of clothing. Unless procedures and clothing change schedules. work, climatic conditions, or illness necessitates more ☒ ☐ ☐ We also interviewed youth in the facility to frequent exchange, outer garments, except for footwear, assist with determining compliance with this shall be exchanged at least once each week. Tee shirts, regulation. bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy: Section 305.11 - Vermin and Pest PERSONAL CLOTHING Control There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy: Section 305.16 - Personal Hygiene Articles There shall be written policies and site-specific procedures developed and implemented by the facility Youth are issued personal care items at administrator for the availability of personal hygiene intake and can request replacement items items. Each female youth shall be provided with sanitary ☒ ☐ ☐ when needed. The facility’s storage room napkins, panty liners and tampons as requested. was well stocked with personal care items Each youth to be held over 24 hours shall be provided during the inspection. with the following personal care items; Policy: Section 305.16 - (a) Toothbrush; Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (b) Toothpaste; Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (c) Soap; Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (d) Comb; Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (e) Shaving implements; Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (f) Deodorant; Personal Hygiene Articles ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 44 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 305.16 - (g) Lotion; Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (h) Shampoo; and, Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (i) Post-shower conditioning hair products. Personal Hygiene Articles ☒ ☐ ☐ Youth shall not be required to share any personal care Policy: Section 305.16 - items listed in items (a) through (d). Liquid soap provided Personal Hygiene Articles through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety Youth are not required to share personal care razors, electric razors, and other shaving instruments items with other youths in juvenile hall. capable of breaking the skin, when shared among youth, ☒ ☐ ☒ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy: Section 305.15 – Showers; 305.16 - Personal Hygiene Articles There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy: Section 305.16 - Personal Hygiene Articles Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Policy: Section 305.17 – Hair Care Services Hair care services shall be available in all juvenile Hair care services are provided at least facilities. Youth shall receive hair care services monthly. monthly for young people. The facility also ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each has a Barber training program. haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy: Section 305.14 - Clothing, Bedding, and Linen Supplies Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, ☒ ☐ ☐ Youth are issued bedding and linen items at but not be limited to: intake if they will be staying overnight. (a) One mattress or mattress-pillow combination which Policy: Section 305.14 - Clothing, Bedding, meets the requirements of Section 1502 of these and Linen Supplies ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy: Section 305.14 - Clothing, Bedding, (a) above; and Linen Supplies ☒ ☐ ☐ 7645 Solano JH CI PRO 25-26 Page 45 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 305.14 - Clothing, Bedding, (c) One mattress cover and a sheet or two sheets; and Linen Supplies ☒ ☐ ☐ Policy: Section 305.14 - Clothing, Bedding, (d) One towel; and, and Linen Supplies ☒ ☐ ☐ Policy: Section 305.14 - Clothing, Bedding, (e) One blanket or more, up on request and Linen Supplies ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE Policy: Section 305.14 - Clothing, Bedding, and Linen Supplies The facility administrator shall develop and implement site specific written policies and procedures for the We interviewed youth housed in the facility scheduled exchange of laundered bedding and linen to assist with determining compliance with issued to each youth housed. Washable items such as ☒ ☐ ☐ this regulation. Youth reported they sheets, mattress covers, pillow cases and towels shall exchange their bedding weekly but are be exchanged for clean replacement at least once each allowed to exchange them more frequently if week. they request. The covering blanket shall be cleaned or laundered once Policy: Section 305.14 - Clothing, Bedding a month. and Linen Supplies ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND Policy: Section 305.11 - Vermin and Pest MAINTENANCE Control; 305.12 – 305.12 -Housekeeping and Maintenance Plan The facility administrator shall develop and implement written policies and site-specific procedures for the The facility was clean and in order during our maintenance of an acceptable level of cleanliness, inspection. Youth help to clean the facility repair and safety throughout the facility. The plan shall after hours, but the county has also allocated provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ a custodian, named Larry, to clean the facility equipment, including restraint devices, and physical and adjacent public areas on a regular basis. plant maintenance and inspections to identify and Larry is well known to staff and youth in the correct unsanitary or unsafe conditions or work practices facility. in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7645 Solano JH CI PRO 25-26 Page 46 of 47 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☒ ☐ to the JPCF Camp Eligibility Form) 7645 Solano JH CI PRO 25-26 Page 47 of 47 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7646 FACILITY NAME: Solano Secure Youth Treatment Facility (RISE) FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Joseph Herman, Superintendent; Pardeep Dosanjh, Juvenile Correctional Manager; Nilsa Thomas, Probation Services Manager; Dr. Valerie Garrett, Director Education Options; Grace Cavanaugh RN, Wellpath; Jessica Vitela LMFT, Wellpath Mental Health Coordinator; Melvin Merlos, SCOE Mental Health Clinician; Cheryl Celones, Supervising Juvenile Correctional Counselor; Kelvin Brooks, Senior Juvenile Correctional Counselor; Marlon Brisco, Juvenile Correctional Counselor; Ashley Duncan, Food Services Manager; Male Youth age 19; Female Youth age 16; Male Youth age 20; Male youth age 17 FIELD REPRESENTATIVE: Ray Watson DATE: June 16, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF 9B BUILDING AND GROUNDS The agency provided a memo written by On an annual basis, or as otherwise required by law, each Solano County Senior Building Inspector, juvenile facility administrator shall obtain a documented Rick Ishibashi, confirming a building inspection and evaluation from the following: inspection of Solano County Juvenile (a) county building inspector or person designated by the Detention Facility was conducted on May 13, Board of Supervisors to approve building safety; ☒ ☐ ☐ 2025. The memo states the facility was clean and organized and all equipment was in working order. No corrections were noted. (b) fire authority having jurisdiction, including a fire 10B clearance as required by Health and Safety Code Section Fire Inspection Date: December 2, 2024 ☒ ☐ ☐ 13146.1(a) and (b); (c) local health officer, inspection in accordance with 11B Health and Safety Code Section 101045; Environmental Health: December 16, 2024 ☒ ☐ ☐ Nutritional Health: December 3, 2024 Medical/Mental Health: December 11, 2024 (d) county superintendent of schools on the adequacy of 12B educational services and facilities as required in Section Education Review: October 17, 2024 ☒ ☐ ☐ 1370; 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7646 Solano SYTF CI PRO 25-26 Page 1 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) juvenile court as required by Section 209 of the 13B Welfare and Institutions Code; and, Juvenile Court Inspection: December 20, 2024 The Juvenile Court Inspection was completed ☒ ☐ ☐ by Juvenile Court Judge Terrye Davis. Judge Davis found the juvenile hall to be suitable for housing youth based on his inspection of the facility. (f) the Juvenile Justice Commission as required by 14B Section 229 of the Welfare and Institutions Code or JJC Inspection: May 14, 2025 Probation Commission as required by Section 240 of the Welfare and Institutions Code. The Juvenile Justice Commission Annual Inspection Report did not list any areas of ☐ ☐ ☐ concern. The commissioner was impressed with the variety of programs offered by the facility. 1320 APPOINTMENT AND QUALIFICATIONS Policy: Section 303.6 - Position Qualifications 15B Note: Compliance with this section is determined by A certification letter written by Chief receipt of the Chief Probation Officer’s certification letter Probation Officer Dean Farrah, dated June confirming that all elements of regulation are met. 11, 2025, confirms all elements of this regulation are met by the agency. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy: Section 303.6 - (2, B, 1-a) -Position Each facility shall: Qualifications (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy: Section 303.6 - (2, B, 1-b) -Position examination including tuberculosis screening test and Qualifications evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy: Section 303.6 – (2, B, 1-f) -Position and training requirements adopted by the Board Qualifications ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy: Section 303.6 – (2, B, 1-c) -Position employee, and psychological examination in Qualifications accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- Policy: Section 303.6 – (2, B, 1-g) -Position employees of the facility, who may be present at the Qualifications facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 7646 Solano SYTF CI PRO 25-26 Page 2 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Policy: Sections 303.2 (1) – Staff Requirements; 308.1; 309.5 Each juvenile facility shall: (a) have an adequate number of personnel sufficient to We reviewed the agency’s policies and carry out the overall facility operation and its procedures, organization chart, daily rosters, programming, to provide for safety and security of youth and shift bid patterns. and staff, and meet established standards and regulations; The agency had the following positions employed in the secure youth treatment facility on the date of inspection: • 1 Superintendent • 3 Probation Managers • 6 Supervisors • 36 Juvenile Correctional Counselors • 13 Extra Help ☒ ☐ ☐ • 3 Support Staff • 3 Kitchen Staff • 6 Teachers • 3 Mental Staff • 2 Medical staff On the date of inspection, there were eleven (11) youths in SYTF. All eleven (11) were male, and no females were in the program. After interviewing probation staff and youth housed at the facility, it was determined that the agency has an adequate number of personnel assigned to the SYTF to carry out the overall facility operation and its programming. (b) ensure that no required services shall be denied Policy: Section 303.2 - (2, A-2) – Staff because of insufficient numbers of staff on duty absent Requirements ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy: Section 303.2 - (2, A-3) – Staff ensure adequate supervision of all staff members; Requirements We interviewed staff and youth at the facility ☒ ☐ ☐ and determined there is at least one supervisor on duty to ensure adequate supervision of all staff members on each shift. (d) have a clearly identified person on duty at all times Policy: Section 309.5 – (3, A, 1-a) - who is responsible for operations and activities and has Staff/Supervisory Deployment completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Policy: Section 309.5 – (3, A, 1-b) - unit whenever there are youth in the living unit; Staff/Supervisory Deployment ☒ ☐ ☐ 7646 Solano SYTF CI PRO 25-26 Page 3 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) have sufficient food service personnel relative to the Policy: Section 308.1 - Food Service number and security of living units, including staff qualified Management and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Policy: Section 303.2 - (2, A-1) – Staff medical, dental, mental health, building maintenance, Requirements transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Policy: Section 303.2 – Staff Requirements continuous wide-awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy: Section 303.2 (2, A-4) – Staff (A) during the hours that youth are awake, one Requirements wide-awake youth supervision staff member on duty for each 10 youth in detention; The agency adheres to PREA staffing ratios. ☒ ☐ ☐ During hours youth are awake, there is one staff member for every eight youth in detention. (B) during the hours that youth are confined to their Policy: Section 303.2 (2, A-4) – Staff room for the purpose of sleeping, one wide-awake Requirements youth supervision staff member on duty for each 30 youth in detention; The agency adheres to PREA staffing ratios. During sleeping hours, there is one staff ☒ ☐ ☐ member for every 16 youth in detention. (C) at least two wide-awake youth supervision staff Policy: Section 309.5 – (3, A, 1-e) - members on duty at all times, regardless of the Staff/Supervisory Deployment number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy: Section 309.5 – (3, A, 1-i) - duty who is the same gender as youth housed in Staff/Supervisory Deployment ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Policy: Section 309.5 – (3, A, 1-j) - duties such as administration, supervision of Staff/Supervisory Deployment personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls This facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; 7646 Solano SYTF CI PRO 25-26 Page 4 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps This facility is not a Camp. (A) during the hours that youth are awake, one wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy: Section 304.4; 304.4 (3, A, 3-a) - New AND TRAINING Employee Orientation (a) Prior to assuming any responsibilities each youth Chief Probation Officer Dean Farrah supervision staff member shall be properly oriented to provided a certification letter dated June 11, their duties, including: ☒ ☐ ☐ 2025, confirming that all new hires are (1) youth supervision duties; properly oriented to their duties prior to assuming any duties within the facility. 7646 Solano SYTF CI PRO 25-26 Page 5 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 304.4 (3, A, 3-b) - New (2) scope of decisions they shall make; Employee Orientation ☒ ☐ ☐ Policy: Section 304.4 (3, A, 3-c) - New (3) the identity of their supervisor; Employee Orientation ☒ ☐ ☐ (4) the identity of persons who are responsible to Policy: Section 304.4 (3, A, 3-d) - New them; Employee Orientation ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Policy: Section 304.4 (3, A, 3-e) - New their responsibility; and Employee Orientation ☒ ☐ ☐ (6) ethical responsibilities. Policy: Section 304.4 (3, A, 3-f) - New Employee Orientation ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision Policy: Section 304.4 (3, B, 2-a) - New of youth, each youth supervision staff member shall Employee Orientation receive a minimum of 40 hours of facility-specific orientation, including: It is the policy of the agency to provide all (1) individual and group supervision techniques; Juvenile Correctional Counselors with eighty (80) hours of orientation prior to formal ☒ ☐ ☐ assignment to their position. Deputy Probation Officers are provided with forty (40) hours of orientation prior to formal assignment to their duties. (2) regulations and policies relating to discipline and Policy: Section 304.4 (3, B, 2-b) - New rights of youth pursuant to law and the provisions of Employee Orientation ☒ ☐ ☐ this chapter; Policy: Section 304.4 (3, B, 2-c) - New (3) basic health, sanitation and safety measures; Employee Orientation ☒ ☐ ☐ Policy: Section 304.4 (3, B, 2-d) - New (4) suicide prevention and response to suicide Employee Orientation attempts ☒ ☐ ☐ Policy: Section 304.4 (3, B, 2-e) - New Employee Orientation (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and We reviewed the agency’s policies and ☒ ☐ ☐ physical restraints; procedures to assist with confirming compliance with this regulation. Policy: Section 304.4 (3, B, 2-f) - New (6) review of policies and procedures referencing Employee Orientation trauma and trauma-informed approaches; ☒ ☐ ☐ Policy: Section 304.4 (3, B, 2-g) - New (7) procedures to follow in the event of emergencies; Employee Orientation ☒ ☐ ☐ Policy: Section 304.4 (3, B, 2-h) - New (8) routine security measures, including facility Employee Orientation perimeter and grounds; ☒ ☐ ☐ Policy: Section 304.4 (3, B, 2-i) - New (9) crisis intervention and mental health referrals to Employee Orientation mental health services; ☒ ☐ ☐ 7646 Solano SYTF CI PRO 25-26 Page 6 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 304.4 (3, B, 2-j) - New (10) documentation; and Employee Orientation ☒ ☐ ☐ Policy: Section 304.4 (3, B, 2-k) - New (11) fire/life safety training Employee Orientation ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each Policy: Section 304.4 (3, C, 1) - New youth supervision staff member shall successfully Employee Orientation complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section Chief Probation Officer Dean Farrah 6035. provided a certification letter dated June 11, ☒ ☐ ☐ 2025, confirming that all new hires are sent to the Juvenile Corrections Core prior to assuming sole supervision of youth. (d) Prior to exercising the powers of a peace officer youth Policy: Section 304.4 (3, C, 2) - New supervision staff shall successfully complete training Employee Orientation ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy: Section 306.1– Fire Safety Whenever there is a youth in a juvenile facility, there shall We reviewed the facility’s daily staffing rosters be at least one wide awake person on duty at all times ☒ ☐ ☐ and interviewed staff to confirm compliance who meets the training standards established by the with this regulation. Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Policy: Section 301.2 - Policy and Procedure Format, Development, Review, Distribution, All facility administrators shall develop, publish, and and Storage implement a manual of written policies and procedures that address, at a minimum, all regulations that are The facility’s policies and procedures are applicable to the facility. Such a manual shall be made available to staff for review and are available to all employees, reviewed by all employees, ☒ ☐ ☐ administratively reviewed in compliance with and shall be administratively reviewed at a minimum Title 15 regulations. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Policy: Section 301.6 (2, A) – Table of communications and a description of job classifications; Organization; 301.7 – Channels of ☒ ☐ ☐ Communication; 303.6 – Job Descriptions (b) responsibility of the probation department, purpose of Policy: Section 301.1 - Purpose and Mission; programs, relationship to the juvenile court, the Juvenile 301.3 Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Policy: Section 304 - Staff Development ☒ ☐ ☐ (d) initial orientation and training program for employees; Policy: Section 304.4 - - Staff Development ☒ ☐ ☐ (e) initial orientation, including safety and security issues Policy: Section 304.4 - Staff Development; and anti-discrimination policies, for support staff, contract 311.3 employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; 7646 Solano SYTF CI PRO 25-26 Page 7 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) maintenance of record-keeping, statistics and Policy: Section 301.2 – (4, C) - Policy and communication system to ensure: Procedure Format, Development, Review, (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Distribution, and Storage Policy: Section 301.2 (4, C) - Policy and Procedure Format, Development, Review, (2) legal and proper care of youth; ☒ ☐ ☐ Distribution, and Storage Policy: Section 301.2 (4, C) - Policy and Procedure Format, Development, Review, (3) maintenance of individual youth's records; ☒ ☐ ☐ Distribution, and Storage Policy: Section 301.2 (4, C) - Policy and (4) supply of information to the juvenile court and Procedure Format, Development, Review, those authorized by the court or by the law; and, ☒ ☐ ☐ Distribution, and Storage Policy: Section 301.2 (4, C) - Policy and Procedure Format, Development, Review, (5) release of information regarding youth. ☒ ☐ ☐ Distribution, and Storage Policy: Section 303.28 - Code of Ethics (g) ethical responsibilities; ☒ ☐ ☐ Policy: Section 304.4 (3, B) -New Employee (h) trauma-informed approaches; Orientation; 304.5; 309.12; 313.4 ☒ ☐ ☐ Policy: Section 304.4 -New Employee (i) culturally responsive approaches; Orientation; 305.16; 307.2 ☒ ☐ ☐ Policy: Section 309.5 - Staff/Supervisory (j) gender responsive approaches; Deployment; 309.13; 311.3; 311.11; 311.16 ☒ ☐ ☐ (k) a non-discrimination provision that provides that all Policy: Section 311.3 - Protection from youth within the facility shall have fair and equal access to Discrimination and Harassment all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy: Section 301.2 - Policy and Procedure chemical agents related security devices, and weapons Format, Development, Review, Distribution, and ammunition, where applicable; ☒ ☐ ☐ and Storage (m) establishment of procedures for collection of Medi- Policy: Section 313.2 (3, C) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, 7646 Solano SYTF CI PRO 25-26 Page 8 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (n) establishment of a policy that prohibits all forms of Policy: Section 303.4; 303.30; 311.3 sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy: Section 306.1; 306.2; 306.10; 306.16 – Fire Safety The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the We reviewed the agency’s fire plan and State Fire Marshal, in developing a plan for fire safety fifteen (15) fire drill evacuation forms which shall include, but not be limited to: ☒ ☐ ☐ documenting monthly fire drills inside the (a) a fire prevention plan to be included as part of the facility. We also interviewed youth housed in manual of policy and procedures; the facility to assist with determining compliance with this regulation. (b) monthly fire and life safety inspections by facility staff Policy: Section 306.1 – Fire Safety with two-year retention of the inspection record; The agency provided samples of documented fire and life safety inspections completed by ☒ ☐ ☐ SYTF staff for our review. The records were organized, and the agency’s process ensures the facility remains safe and in good repair. (c) fire prevention inspections as required by Health and Policy: Section 306.2 – Fire Safety Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ (d) an evacuation plan; Policy: Section 306.10 – Fire Safety ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Policy: Section 306.1 (1-6); B, (1-e) – Fire Safety We reviewed fire drill documentation and ☒ ☐ ☐ interviewed staff to assist with determining compliance with this regulation. (f) a written plan for the emergency housing of youth in Policy: Section 306.1; 306.10 – Fire Safety the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in Policy: Section 306.1 – Fire Safety cooperation with the local fire department. ☒ ☐ ☐ 1326 SECURITY REVIEW Policy: Section 309.1 (3, A-2) - Security, Control and Supervision Each facility administrator shall develop policies and procedures to annually review, evaluate, and document An annual security review written by Solano security of the facility. The review and evaluation shall County Juvenile Hall Superintendent Joseph include internal and external security, including, but not ☒ ☐ ☐ Harmon, dated June 13, 2025, was provided limited to, key control, equipment, and staff training. to BSCC staff. The memorandum covered all the required elements of this regulation. 7646 Solano SYTF CI PRO 25-26 Page 9 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1327 EMERGENCY PROCEDURES Policy: Section 306; 306.17; 306.18; 306.19 - 0B Safety and Emergency Procedures The facility administrator shall develop facility-specific policies and procedures for emergencies that shall The agency provided a memorandum written include, but not be limited to: by Superintendent Joseph Herman, dated (a) escape, disturbances, and the taking of hostages; June 11, 2025, confirming the agency’s process to ensure staff review the facility’s ☒ ☐ ☐ emergency procedures annually. The agency’s emergency procedures are maintained within PowerDMS, which enables tracking of staff review and requires an electronic signature. Policy: Section 306.17 - Major (b) civil disturbance, active shooter and terrorist attack; Disturbance/Riot ☒ ☐ ☐ Policy: Section 306.11 - Fire; 306.12 - (c) fire and natural disasters; Earthquake/Weather Emergency/ Disasters ☒ ☐ ☐ Policy: Section 306.9 - Emergency (d) periodic testing of emergency equipment; Equipment Testing ☒ ☐ ☐ Policy: Section 306.10 -Evacuation/Prompt (e) emergency evacuation of the facility; and Release ☒ ☐ ☐ (f) a program to provide all youth supervision staff with Policy: Section 306 an annual review of emergency procedures. ☒ ☐ ☐ 1328 SAFETY CHECKS Policy: Section 309.29 – Safety Checks 1B The facility administrator shall develop and implement The agency utilizes the Guard One system policy and procedures that provide for direct visual for tracking safety checks within the facility. observation of youth at a minimum of every 15 minutes, We reviewed three (3) months of safety at random or varied intervals during hours when youth check records from the inspection cycle. The are asleep or when youth are in their rooms, confined in agency has an audit process that occurs at holding cells or confined to their bed in a dormitory. the supervisor level twice on each shift, and a Supervision is not replaced, but may be supplemented manager also reviews safety check data by, an audio/visual electronic surveillance system monthly to track trends and discrepancies. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety When late checks are discovered by checks shall be documented with the actual time the ☒ ☐ ☐ supervisors, a Special Incident Report is check is completed. generated documenting the reason for the late check. BSCC staff encouraged the agency to pay close attention when auditing graveyard shifts to ensure that safety checks are consistently random and varied to ensure continued compliance with this regulation. We reviewed documentation and interviewed supervisors and JCCs to confirm compliance with this regulation. 7646 Solano SYTF CI PRO 25-26 Page 10 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN Policy: Section 307.5 - Suicide /Self-Injury 2B Prevention and Intervention The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, The facility works closely with behavioral shall plan and implement written policies and health staff to ensure youth are not denied procedures which delineate a Suicide Prevention Plan. the opportunity to participate in facility The plan shall consider the needs of youth experiencing programs, while also keeping the youth safe past or current trauma. Suicide prevention responses during a crisis. Mental Health staff reported shall be respectful and in the least invasive manner good lines of communication with facility staff consistent with the level of suicide risk. The plan shall and management. include the following elements: During interviews with youth, they reported having immediate access to mental health ☒ ☐ ☐ staff when requested. Youth reported they feel comfortable talking to Juvenile Correctional Counselors when mental health is not on-site. It is the policy of the agency to train all supervision staff in screening youth for risk of suicide. We reviewed the agency’s policies and procedures and other supporting documentation and determined them to be compliant with this regulation. (a) Suicide prevention training as required in Section Policy: Section 307.5 - Suicide /Self-Injury 1322, Youth Supervision Staff Orientation, and Training Prevention and Intervention ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Policy: Section 307.5 - Suicide /Self-Injury Precautionary Protocols Prevention and Intervention (1) All youth shall be screened for risk of suicide at intake and as needed during detention. BSCC staff reviewed youth custody files and ☒ ☐ ☐ screening assessments completed at intake to assist with determining compliance with this regulation. (2) All youth supervision staff who perform intake Policy: Section 307.5 - Suicide /Self-Injury processes shall be trained in screening youth for risk Prevention and Intervention ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Policy: Section 307.5 - Suicide /Self-Injury intake screening process to be at risk of suicide shall Prevention and Intervention be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols should be developed to Policy: Section 307.5 - Suicide /Self-Injury ensure the youth’s safety pending the Prevention and Intervention ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Policy: Section 307.5 - Suicide /Self-Injury assessment and/or services. Prevention and Intervention We interviewed mental health staff to confirm ☒ ☐ ☐ the facility’s referral process. Mental health staff reported that they are notified immediately when youth need to be assessed. 7646 Solano SYTF CI PRO 25-26 Page 11 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Procedures for monitoring of youth identified at risk Policy: Section 307.5 - Suicide /Self-Injury for suicide. Prevention and Intervention ☒ ☐ ☐ (e) Safety Interventions Policy: Section 307.5 - Suicide /Self-Injury (1) Procedures to address intervention protocols for Prevention and Intervention youth identified at risk for suicide which may include, but are not limited to: Juvenile Correctional Counselors are trained (A) Housing consideration to identify and respond to youth who are at risk of suicide. This includes housing considerations and other treatment strategies ☒ ☐ ☐ to keep youth safe. The agency’s policies and procedures require JCCs to inform the on-duty supervisor when information is received identifying a youth who is at risk for suicide. (B) Treatment strategies including trauma- Policy: Section 307.5 - Suicide /Self-Injury informed approaches Prevention and Intervention ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how Policy: Section 307.5 - Suicide /Self-Injury to respond to youth who exhibit suicidal behaviors. Prevention and Intervention ☒ ☐ ☐ (f) Communication Policy: Section 307.5 - Suicide /Self-Injury (1) The intake process shall include communication Prevention and Intervention with the arresting officer and family guardians regarding the youth’s past or present suicidal ☒ ☐ ☐ The agency provided intake documentation ideations, behaviors or attempts. that confirms compliance with this regulation. (2) Procedures for clear and current information Policy: Section 307.5 - Suicide /Self-Injury sharing about youth at risk for suicide with youth Prevention and Intervention supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Policy: Section 307.5; 306.21 - A Critical Attempts Incident Debriefing (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. Policy: Section 306.21 - A Critical Incident (2) Process for a debriefing event with affected staff. Debriefing ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Policy: Section 306.21 - A Critical Incident Debriefing ☒ ☐ ☐ (h) Documentation Policy: Section 307.5 - Suicide /Self-Injury (1) Documentation processes shall be developed to Prevention and Intervention ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Policy: Section 307.5 - Suicide /Self-Injury opportunity to participate in facility programs, services Prevention and Intervention and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7646 Solano SYTF CI PRO 25-26 Page 12 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1340 REPORTING OF LEGAL ACTIONS Policy: Section 301.13 Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy: Section 306.15 - Death, Homicide, OF A YOUTH WHILE DETAINED Suicide (1) Death of a Youth. A review of the agency’s policies and (a) The facility administrator, in cooperation with the procedures revealed compliance with this health administrator and the behavioral/mental regulation. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Policy: Section 306.15 - Death, Homicide, facility administrator, shall develop written policies Suicide and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy: Section 306.15 - Death, Homicide, the Board a copy of the report submitted to the Suicide Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy: Section 306.15 - Death, Homicide, from the administrator, the Board may within 30 Suicide calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy: Section 306.14 - Serious (a) The facility administrator, in cooperation with the Medical/Dental Emergency health administrator, shall develop written policies and procedures for the notification to necessary parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy: Section 309.9 – Juvenile Counts 8B Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 7646 Solano SYTF CI PRO 25-26 Page 13 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy: Section 309.21 – Security Procedures when facility exceeds rated capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy: Section 310.2 – Admission Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth BSCC staff reviewed the agency’s policies that emphasize respectful and humane engagement and procedures and supporting with youth, and reflect that the admission process may documentation. Youth are generally ordered be traumatic to youth who may have already to the SYTF by the Juvenile Court. In experienced trauma. Policies shall be trauma-informed, ☒ ☒ ☐ accordance with Welfare and Institutions culturally relevant, and responsive to the language and Code 857, each youth ordered to the SYTF literacy needs of youth. In addition to the requirements will have an Individualized Rehabilitation Plan of Sections 1324 and 1430 of these regulations: created, which will serve as a guide for their estimated length of stay. (a) the admittance process shall include: Policy: Section 310.2 (3, C) – Admission (1) Access to two free phone calls within one hour of Procedures admittance in accordance with the provisions of Welfare and Institution Code Section 627; BSCC staff reviewed booking documentation ☒ ☐ ☐ and interviewed youth housed in the facility to determine compliance with this regulation. Policy: Section 310.2 (3, C) – Admission (2) Offer of a shower; Procedures ☒ ☐ ☐ Policy: Section 310.2 (3, C) – Admission (3) Documented secure storage of personal Procedures belongings; ☒ ☐ ☐ Policy: Section 310.2 (3, C) –Admission (4) Offer of food upon arrival; Procedures ☒ ☐ ☐ (5) Screening for physical and behavioral health and Policy: Section 310.2 (3, B) – Admission safety issues, intellectual or developmental Procedures ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Policy: Section 310.2 (3, B)– Admission disabilities in accordance with Sections 1329, 1413, Procedures ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Policy: Section 310.2 (3, C)– Admission Developmentally Disabled for youth that are Procedures suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, Policy: Section 309.25 (3, B) - Housing (8) Procedures consistent with Section 1352.5. Classification ☒ ☐ ☐ (b) juvenile hall administrators shall establish written Policy: Section 309.25 (3, A) - Housing criteria for detention that considers the least restrictive Classification ☒ ☐ ☐ environment. 7646 Solano SYTF CI PRO 25-26 Page 14 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) juvenile camps and post-dispositional programs in Policy: Section 313.2 (3, B) - Counseling juvenile halls shall develop policies and procedures that Services advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Policy: Section 313.2 (3, B) - Counseling that advise any committed youth of the estimated length Services ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy: Section 311.12 – PREA; 307.7 - ABUSE Health Screenings and Evaluation The facility administrator shall develop and implement The agency provided sample copies of the written policies and procedures to reduce the risk of Custody Classification Assessment and sexual abuse by or upon youth. The policy shall require Intake Health Screening forms, which cover facility staff to assess each youth within 72 hours of the elements of this regulation. Youth are admission based on the following information: ☒ ☐ ☐ screened at intake, and the information is (a) Prior sexual victimization or abusiveness; used to determine the appropriate housing and classification for youth. The agency also adheres to the Prison Rape Elimination Act (PREA). (b) Gender nonconforming appearance or manner; or Policy: Section 309.25 - Housing identification as lesbian, gay or bisexual, transgender, Classification; 311.12 – PREA queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; Policy: Section 309.25 - Housing (c) Current charges and offense history; Classification; 311.12 – PREA ☒ ☐ ☐ Policy: Section 309.25 - Housing (d) Age; Classification; 311.12 – PREA ☒ ☐ ☐ Policy: Section 307.7 - Health Screenings (e) Level of emotional and cognitive development; and Evaluation; 311.12 – PREA ☒ ☐ ☐ Policy: Section 311.12 – PREA (f) Physical size and stature; ☒ ☐ ☐ Policy: Section 307.7 - Health Screenings (g) Mental illness or mental disabilities; and Evaluation; 311.12 – PREA ☒ ☐ ☐ Policy: Section 307.7 - Health Screenings (h) Intellectual or developmental disabilities; and Evaluation; 311.12 – PREA ☒ ☐ ☐ Policy: Section 309.25 (3, B) - Housing (i) Physical disabilities; Classification; 311.12 – PREA ☒ ☐ ☐ Policy: Section 311.12 – PREA (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ (k) Any other specific information about the individual Policy: Section 311.12 – PREA youth that may indicate heightened needs for supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. 7646 Solano SYTF CI PRO 25-26 Page 15 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Staff shall ascertain this information through Policy: Section 307.7 - Health Screenings conversations with the youth during the admittance and Evaluation; 309.25 - Housing process, medical and behavioral health screenings; Classification during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy: Section 311.12 – PREA controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy: Section 310.8 - Release Preparation/Procedures for Release The facility administrator shall develop and implement written policies and procedures for release of youth from We reviewed the agency’s policies and custody which provide for: procedures and other supporting documentation for releasing youth from custody. The policies and procedures outline a process for release which includes the SYTF intake Unit receiving and reviewing the Court Order authorization for release. The SYTF staff will then verify the ☒ ☐ ☐ identity of the parent or authorized guardian before releasing the youth into their custody. Prior to release, the agency really focuses on reentry in a uniformed approach with all partnering agencies involved in the youth’s treatment plan. CFTs and MDTs are conducted throughout the youth’s stay to ensure a smooth transition for the youth when released. Policy: Section 310.8 - Release (a) verification of identity/release papers; Preparation/Procedures for Release ☒ ☐ ☐ Policy: Section 310.8 - Release (b) return of personal clothing and valuables; Preparation/Procedures for Release ☒ ☐ ☐ Policy: Section 310.8 - Release (c) notification to the youth's parents or guardian; Preparation/Procedures for Release ☒ ☐ ☐ (d) notification to the facility health care provider in Policy: Section 310.8 - Release accordance with Sections 1408 and 1437 of these Preparation/Procedures for Release ☒ ☐ ☐ regulations, for coordination with outside agencies; and, Policy: Section 310.8 - Release Preparation/Procedures for Release (e) notification of school staff; We interviewed education staff, and they ☒ ☐ ☐ reported good communication with the facility. 7646 Solano SYTF CI PRO 25-26 Page 16 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 310.8 - Release Preparation/Procedures for Release We interviewed mental health staff, and they (f) notification of facility mental health personnel. ☒ ☐ ☐ reported good communication with the facility. The facility administrator shall develop and implement Policy: Section 310.8 - Release policies and procedures for post-disposition youth to Preparation/Procedures for Release coordinate the provision of transitional and reentry services including, but not limited to, medical and As mentioned, the agency does a good job behavioral health, education, probation supervision and with reentry services; however, it was community-based services. reported there are times when the agencies ☒ ☐ ☐ are not aware when a youth will be released from custody. The agencies work together during these times to ensure youth receive all the services they need upon release. The facility administrator shall develop and implement Policy: Section 310.9 - Escorted/Unescorted written policies and procedures for the furlough of youth Leaves ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Policy: Section 309.25 - Housing Classification The facility administrator shall develop and implement written policies and procedures on classification of youth We reviewed youth custody files and for the purpose of determining housing placement in the confirmed the agency has a classification facility. ☒ ☐ ☐ process in place at intake. Youth are Such procedures shall: evaluated throughout their stay, and their classification status is updated as needed. (a) provide for the safety of the youth, other youth, facility Policy: Section 309.25 - Housing staff, and the public by placing youth in the appropriate, Classification least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy: Section 309.25 - Housing the facility; Classification ☒ ☐ ☐ (c) provide that a youth shall be classified upon Policy: Section 309.25 - Housing admittance to the facility; classification factors shall Classification include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy: Section 309.25 - Housing provisions that consider the level of supervision and the Classification ☒ ☐ ☐ youth's behavior while in custody; and, 7646 Solano SYTF CI PRO 25-26 Page 17 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) provide that facility staff shall not separate youth from Policy: Section 309.25 - Housing the general population or assign youth to a single Classification occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy: Section 309.25 - Housing transgender, questioning or intersex identification or Classification status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy: Section 311.11 - Lesbian, Gay, 3B Bisexual, Transgender, Questioning, The facility administrator shall develop written policies Intersex (LGBTQIA+) Youth and procedures ensuring respectful and equitable treatment of transgender and intersex youth. We reviewed the agency’s policies and The policies shall provide that: ☒ ☐ ☐ procedures and supporting documentation to assist with determining compliance with this regulation. The agency also adheres to the Prison Rape Elimination Act (PREA) (a) Facility staff shall respect every youth’s gender Policy: Section 311.11 - Lesbian, Gay, identity and shall refer to the youth by the youth’s Bisexual, Transgender, Questioning, preferred name and gender pronoun, regardless of the Intersex (LGBTQIA+) Youth youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy: Section 311.11 - Lesbian, Gay, themselves in a manner consistent with their gender Bisexual, Transgender, Questioning, identity and shall provide youth with the institution’s Intersex (LGBTQIA+) Youth ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy: Section 309.25 - Housing best meets their individual needs and promotes their Classification safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy: Section 311.11 - Lesbian, Gay, and intersex youth have access to medical and Bisexual, Transgender, Questioning, behavioral health providers qualified to provide care and ☒ ☐ ☐ Intersex (LGBTQIA+) Youth treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy: Section 311.11 - Lesbian, Gay, necessary security considerations and physical plant, Bisexual, Transgender, Questioning, facility staff shall make every effort to ensure the safety Intersex (LGBTQIA+) Youth and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. 7646 Solano SYTF CI PRO 25-26 Page 18 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Facility staff shall not conduct physical searches of any Policy: Section 311.11 - Lesbian, Gay, youth for the purpose of determining the youth’s Bisexual, Transgender, Questioning, anatomical sex. Whenever feasible, the facility shall Intersex (LGBTQIA+) Youth ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy: Section 310.7 - Reception and Orientation of Youth The facility administrator shall develop and implement written policies and procedures to orient a youth prior to We reviewed the agency’s policies and placement in a living area. Both written and verbal procedures, and the Youth Orientation information shall be provided and supplemented with handbook to assist with determining video orientation if feasible. Provision shall be made to ☒ ☐ ☐ compliance with this regulation. Youth we provide accessible orientation information to all detained interviewed reported that staff provide them youth including those with disabilities, limited literacy, or with the Youth Handbook and verbally go English language learners. over the rules with them when they are Orientation shall include information that addresses: booked into the facility. (a) facility rules including contraband and searches and Policy: Section 310.7 - Reception and disciplinary procedures; Orientation of Youth ☒ ☐ ☐ (b) facility’s system of positive behavior interventions Policy: Section 310.7 - Reception and and supports, including behavior expectations, Orientation of Youth incentives that youth will receive for complying with facility rules, and consequences that may result when We interviewed youth housed in the facility youth violate the rules of the facility; ☒ ☐ ☐ to ensure they were familiar with the facility’s behavior expectations, consequences, and the incentive program. (c) age appropriate information that explains the facility’s Policy: Section 310.7 - Reception and policy prohibiting sexual abuse and sexual harassment Orientation of Youth and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Policy: Section 310.7 - Reception and Orientation of Youth ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Policy: Section 310.7 - Reception and that must be taken to use it, the youth’s right to be free Orientation of Youth of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; Policy: Section 310.7 - Reception and (f) access to legal services and information on the court Orientation of Youth process; ☒ ☐ ☐ Policy: Section 310.7 - Reception and (g) access to routine and emergency health and mental Orientation of Youth health care; ☒ ☐ ☐ Policy: Section 310.7 - Reception and (h) access to education, religious services, and Orientation of Youth recreational activities; ☒ ☐ ☐ Policy: Section 310.7 - Reception and (i) housing assignments; Orientation of Youth ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Policy: Section 310.7 - Reception and including the availability of personal care items Orientation of Youth ☒ ☐ ☐ 7646 Solano SYTF CI PRO 25-26 Page 19 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) rules and access to correspondence, visits and Policy: Section 310.7 - Reception and telephone use; Orientation of Youth ☒ ☐ ☐ (l) availability of reading materials, programming, and Policy: Section 310.7 - Reception and other activities; Orientation of Youth ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, Policy: Section 310.7 - Reception and chemical agents and room confinement; Orientation of Youth ☒ ☐ ☐ Policy: Section 310.7 - Reception and (n) immigration legal services; Orientation of Youth ☒ ☐ ☐ Policy: Section 310.7 - Reception and (o) emergencies including evacuation procedures; Orientation of Youth ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from Policy: Section 310.7 - Reception and physical, verbal or sexual abuse and harassment by Orientation of Youth ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Policy: Section 310.7 - Reception and other than English if appropriate; Orientation of Youth ☒ ☐ ☐ (r) the process for requesting different housing, Policy: Section 310.7 - Reception and education, programming and work assignments; Orientation of Youth ☒ ☐ ☐ (s) a process for which parents/guardians receive Policy: Section 310.7 - Reception and information regarding the youth’s stay in the facility that Orientation of Youth at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Policy: Section 310.7 - Reception and 15 Minimum Standards for Juvenile Facilities. Orientation of Youth ☒ ☐ ☐ 1354 SEPARATION Policy: Section 312.20 – Separation The facility administrator shall develop and implement We reviewed the agency’s policies and written policies and procedures that address: procedures addressing Separation. The agency has a process for youth to voluntarily separate from the group, as well as for staff to impose separation to ensure the safety of the youth and others. The implementation of the 30/5 rule allows youth to de-escalate in a designated location on the living unit away from the group while ☒ ☐ ☐ working on a Rational Self Analysis (RSA) tool, followed by a five-minute cooldown after processing the RSA with facility staff. The facility also has procedures in place for placing youth on medical and mental health separation. The policy requires staff to consult with medical and mental health staff prior to placing youth on separation for these reasons. 7646 Solano SYTF CI PRO 25-26 Page 20 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) separation of youth for reasons that include, but are Policy: Section 312.20 (2, D) (3, A-1) - not be limited to, medical and mental health conditions, Separation assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and Policy: Section 312.20 (3, A-4) – Separation trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges Policy: Section 312.20 (3, A-5) – Separation available at the facility, except when necessary to accomplish the objective of separation. Separation generally occurs in alternative locations of the facility while allowing the ☒ ☐ ☐ youth to participate in activities and services required by Title 15. (d) when the objective of the separation is discipline, Policy: Section 312.20 (3, A-6) - Separation Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the Policy: Section 312.20 (3, A-7) - Separation separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Policy: Section 312.20 (3, B) - Separation separated youth to determine if separation remains necessary. Youth will do what the facility refers to as a 30/5 when placed on separation status. Youth de-escalate in a designated location on the living unit, working on a Rational Self ☒ ☐ ☐ Analysis (RSA) tool, followed by a 5-minute cool down after processing the RSA with staff. Youth can rejoin the group once all steps are completed. Youth are rarely placed in separation for multiple days. 7646 Solano SYTF CI PRO 25-26 Page 21 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Policy: Section 312.14 – Room Confinement 4B (a) The facility administrator shall develop and We reviewed the agency’s policies and implement written policies and procedures addressing procedures and ten (10) room confinement the confinement of youth in their room that are consistent incident reports along with supporting with Welfare and Institutions Code Section 208.3. The documentation. We also interviewed youth placement of a youth in room confinement shall be and staff at the facility to assist with accomplished in accordance with the following determining compliance with this regulation. guidelines: The facility often utilizes the 30/5 rule to de- escalate youth when they pose a safety and security threat to others; however, when ☒ ☐ ☐ youth are placed in room confinement, they are generally returned to the group as soon as they self-regulate and are safe to be around others. Youth are not typically held in room confinement for more than four hours. We discussed best practice with the agency and encouraged them to assess youth who are in room confinement, earlier in the morning, when they are placed in room confinement at bedtime the night before. (1) Room confinement shall not be used before other, Policy: Section 312.14 (3, A-2) – Room less restrictive, options have been attempted and Confinement exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy: Section 312.14 (3, A-5) – Room purposes of punishment, coercion, convenience, or Confinement ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy: Section 312.14 (3, A-3) – Room that it compromises the mental and physical health of Confinement ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Policy: Section 312.14 (3, B, 2) – Room confinement. After the youth has been held in room Confinement confinement for a period of four hours, staff shall do one or more of the following: Youth are not generally held in room ☒ ☐ ☐ confinement for more than four hours. Youth return to the general population as soon as they regain self-control. Policy: Section 312.14 (3, B, 2-a) – Room (1) Return the youth to general population. Confinement ☒ ☐ ☐ Policy: Section 312.14 (3, B, 2-c) – Room (2) Consult with mental health or medical staff. Confinement ☒ ☐ ☐ (3) Develop an individualized plan that includes the Policy: Section 312.14 (3, B, 2-b) – Room goals and objectives to be met in order to reintegrate Confinement ☒ ☐ ☐ the youth to general population. 7646 Solano SYTF CI PRO 25-26 Page 22 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) If room confinement must be extended beyond Policy: Section 312.14 (3, B, 3-a) – Room four hours, staff shall do each of the following: Confinement (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy: Section 312.14 (3, B, 3-b) – Room the goals and objectives to be met in order to Confinement ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy: Section 312.14 (3, B, 3-c) – Room facility superintendent or his or her designee Confinement ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy: Section 312.14 (3, B, 4) – Room single-person rooms or cells for the housing of youth Confinement in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Policy: Section 312.14 (3, B, 5) – Room court holding facilities or adult facilities. Confinement ☒ ☐ ☐ (7) Nothing in this section shall be construed to Policy: Section 312.14 (3, B, 6) – Room conflict with any law providing greater or additional Confinement ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy: Section 312.14 (3, A, 4-a) – Room extraordinary emergency circumstance that requires Confinement a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy: Section 312.14– Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy: Section 313.2 – Counseling Services The facility administrator shall develop and implement We reviewed the agency’s policies and written policies and procedures for assessment and procedures and supporting documentation for case planning. the Institutional Assessment and Plan. The 30-day Counseling Report and Treatment Plan completed for each youth held in ☒ ☐ ☐ juvenile hall for at least thirty (30) days covers all the elements of this regulation. Juvenile Correctional Counselors complete the form and work with the youth throughout their stay to periodically review and update the plan. 7646 Solano SYTF CI PRO 25-26 Page 23 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Assessment: Policy: Section 313.2 – Counseling Services The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance ☒ ☐ ☐ abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy: Section 313.2 – Counseling Services (1) A case plan shall be developed for each youth held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Policy: Section 313.2 – Counseling Services limited to, written documentation that provides: (A) objectives and time frame for the resolution of ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Policy: Section 313.2 – Counseling Services a description of program resources needed and individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting Policy: Section 313.2 – Counseling Services the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Policy: Section 313.2 – Counseling Services subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the Policy: Section 313.2 – Counseling Services plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy: Section 313.2 – Counseling Services The facility administrator shall develop and implement We reviewed the agency’s policies and written policies and procedures ensuring the availability procedures and interviewed youth housed at of appropriate counseling and casework services for all the facility to determine compliance with this youth. Policies and procedures shall ensure: ☒ ☐ ☐ regulation. Youth ordered to the SYTF (a) youth will receive assistance with needs or concerns program RISE have a monthly progress that may arise; report completed detailing their progress towards their individual goals. (b) youth will receive assistance in requesting contact Policy: Section 313.2 – Counseling Services with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Policy: Section 313.2 – Counseling Services to meet the youth’s needs. ☒ ☐ ☐ 7646 Solano SYTF CI PRO 25-26 Page 24 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1357 USE OF FORCE Policy: Section 309.17 - Use of Physical Force The facility administrator, in cooperation with the responsible physician, shall develop and implement The agency provides ongoing Use of Force written policies and procedures for the use of force, (UOF) training for Juvenile Correctional which may include chemical agents. Force shall never Counselors. After interviewing youth, it be applied as punishment, discipline, retaliation or seems staff only use the force necessary to treatment. control youth who are posing a threat to (a) At a minimum, each facility shall develop policies and ☒ ☐ ☐ themselves or others. procedures which: We reviewed four (4) UOF incident reports from this inspection cycle. The majority of the UOF incidents reviewed involved youth- on-youth physical assaults requiring staff to intervene and separate the combatants. (1) restricts the use of force to that which is deemed Policy: Section 309.17 - Use of Physical reasonable and necessary, as defined in Section 1302 Force to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Policy: Section 309.17 - Use of Physical both physical and non-physical options and define Force ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Policy: Section 309.17 - Use of Physical expressly prohibited by the facility. Force ☒ ☐ ☐ (4) describe the requirements of staff to report any Policy: Section 309.17 - Use of Physical inappropriate use of force, and to take affirmative Force ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy: Section 309.17 - Use of Physical includes time period and procedure for documenting Force and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Policy: Section 309.17 - Use of Physical investigating unreasonable use of force. Force ☒ ☐ ☐ (7) define the role, notification, and follow-up Policy: Section 309.17 - Use of Physical procedures required after use of force incidents for Force medical, mental health staff and parents or legal guardians. BSCC staff interviewed Medical and Mental Health staff to assist with determining ☒ ☐ ☐ compliance with the elements of this regulation. Both agencies stated they work closely with facility staff to assess and treat youth when needed after a UOF incident. (8) describe the limitations of use of force on pregnant Policy: Section 309.17 - Use of Physical youth in accordance with Penal Code Section 6030(f) Force ☒ ☐ ☐ and Welfare and Institutions Code Section 222. 7646 Solano SYTF CI PRO 25-26 Page 25 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Facilities that authorize chemical agents as a force The facility does not use Chemical Agents. option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☐ ☐ ☒ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☐ ☐ ☒ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☐ ☐ ☒ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents involving chemical agents for medical, mental health ☐ ☐ ☒ staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☐ ☐ ☒ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Policy: Section 309.17 - Use of Physical require that agencies provide initial and regular training Force in use of force and chemical agents when appropriate that address: We interviewed Juvenile Corrections (1) known medical and behavioral health conditions Counselors working in the facility, and they that would contraindicate certain types of force; ☒ ☐ ☐ reported receiving regular training in the UOF. Staff are trained to use less restrictive alternatives, if possible, when dealing with combative and unruly youth. (2) acceptable chemical agents and the methods of Policy: Section 309.17 - Use of Physical application. Force ☒ ☐ ☐ (3) signs or symptoms that should result in immediate Policy: Section 309.17 - Use of Physical referral to medical or behavioral health. Force ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use Policy: Section 309.17 - Use of Physical of Force. Force ☒ ☐ ☐ (5) physical training force options that may require Policy: Section 309.17 - Use of Physical the use of perishable skills. Force ☒ ☐ ☐ (6) timelines the facility uses to define regular Policy: Section 309.17 - Use of Physical training. Force ☒ ☐ ☐ 7646 Solano SYTF CI PRO 25-26 Page 26 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1358 USE OF PHYSICAL RESTRAINTS Policy: Section 309.12 - Use of Mechanical Restraints The facility administrator, in cooperation with the responsible physician and mental health director, shall The agency provided its policies and develop and implement written policies and procedures procedures for the Use of Physical for the use of restraint devices. Restraint devices include Restraints for BSCC’s review. The agency any devices which immobilize a youth's extremities does not utilize restraints for every UOF and/or prevent the youth from being ambulatory. situation. Youth who calm down and cooperate with staff’s directives are not generally placed in restraints. ☒ ☐ ☐ We also reviewed a sampling of incident reports involving the Use of Physical Restraints, and in each incident, the youth were removed from restraints as soon as they were moved to a safe place. Medical is then called to assess the youth for any potential injuries. Physical restraints may be used only for those youth who Policy: Section 309.12 - Use of Mechanical present an immediate danger to themselves or others, Restraints who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy: Section 309.12 - Use of Mechanical discipline, or as a substitute for treatment. The use of Restraints restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy: Section 309.12 - Use of Mechanical handcuffs, shackles or other restraint devices when used Restraints to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy: Section 309.12 - Use of Mechanical of the facility manager or designee. The facility manager Restraints may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy: Section 309.12 - Use of Mechanical retention shall be secured as soon as possible, but no Restraints later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy: Section 309.12 - Use of Mechanical possible, but in no case longer than four hours from the Restraints time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. 7646 Solano SYTF CI PRO 25-26 Page 27 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Continuous direct visual supervision shall be conducted Policy: Section 309.12 - Use of Mechanical to ensure that the restraints are properly employed, and Restraints to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff The agency’s policies and procedures ☒ ☐ ☐ interventions shall be documented at least every 15 require staff to maintain continuous direct minutes, with actual time of the documentation recorded. visual observation of youth in restraints. In addition to the requirements above, policies and Policy: Section 309.12 - Use of Mechanical procedures shall address: Restraints (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate Policy: Section 309.12 - Use of Mechanical certain restraint devices and/or techniques. ☒ ☐ ☐ Restraints (c) acceptable restraint devices. Policy: Section 309.12 - Use of Mechanical Restraints ☒ ☐ ☐ (d) signs or symptoms which should result in immediate Policy: Section 309.12 - Use of Mechanical medical/mental health referral. Restraints ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Policy: Section 307.10 – First Aid equipment. We observed AED devices in the facility ☒ ☐ ☐ during our tour. The staff receive annual CPR and first aid training. (f) protective housing of restrained youth. While in Policy: Section 309.12 - Use of Mechanical restraint devices, all youth shall be housed alone or in a Restraints specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. Policy: Section 309.12 - Use of Mechanical (g) provision for hydration and sanitation needs. Restraints ☒ ☐ ☐ Policy: Section 309.12 - Use of Mechanical (h) exercising of extremities. Restraints ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR Policy: Section 309.12 - Use of Mechanical 5B MOVEMENT AND TRANSPORTATION WITHIN Restraints THE FACILITY. We reviewed special incident reports The Facility Administrator, in cooperation with the involving the use of restraints while escorting responsible physician and behavioral/mental health youth to a safe location. The documentation director, shall develop and implement written policies ☒ ☐ ☐ indicates the use of restraints follows the and procedures for the use of restraint devices when the agency’s established policies and purpose is for movement or transportation within the procedures. We also interviewed youth and facility that shall include the following: staff to assist with determining compliance (a) identification of acceptable restraint devices, staff with this regulation. approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Policy: Section 309.12 - Use of Mechanical restraints must be documented. Restraints ☒ ☐ ☐ 7646 Solano SYTF CI PRO 25-26 Page 28 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) an individual assessment of the need to apply Policy: Section 309.12 - Use of Mechanical restraints for movement or transportation that includes Restraints consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy: Section 309.12 - Use of Mechanical with a clearly defined expectation that restraint devices Restraints shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Policy: Section 309.12 - Use of Mechanical accordance with Penal Code Section 6030(f) and Restraints ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☐ ☐ ☒ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable ☐ ☐ ☒ clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☐ ☐ ☒ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☐ ☐ ☒ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☐ ☐ ☒ (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less restrictive means of control, and decisions to continue and end ☐ ☐ ☒ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by ☐ ☐ ☒ staff. 7646 Solano SYTF CI PRO 25-26 Page 29 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) safety room shall not be used to the extent that it compromises the mental and physical health of the ☐ ☐ ☒ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☐ ☐ ☒ the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate ☐ ☐ ☒ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☐ ☐ ☒ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy: Section 309.13 - Searches and Control of Contraband The facility administrator shall develop and implement written policies and procedures governing the search of The agency provided their policies and youth, the facility, and visitors. procedures, and documentation of regular Policies and procedures shall provide that: searches of the facility being conducted. The agency requires visitors to clear either a magnetometer (metal detector) or a Millimeter Wave Body Scanner before ☒ ☐ ☐ entering the facility for visiting. Youth are searched using the body scanner prior to being admitted into the facility. There are times when youth are searched for contraband in the facility; however, youth reported that staff are respectful when conducting searches. (a) Searches shall be conducted to ensure the safety Policy: Section 309.13 - Searches and and security of the facility, public, visitors, youth, and Control of Contraband ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Policy: Section 309.13 - Searches and preserves the privacy and dignity of the person being Control of Contraband searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy: Section 309.13 - Searches and searches shall comply with Penal Code Section 4030. Control of Contraband ☒ ☐ ☐ (d) Physical body cavity searches shall only be Policy: Section 309.13 - Searches and conducted by a medical professional. Control of Contraband ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be Policy: Section 309.13 - Searches and strip searched with prior approval of a supervisor when Control of Contraband there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. 7646 Solano SYTF CI PRO 25-26 Page 30 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) Searches of transgender and intersex youth shall Policy: Section 309.13 - Searches and comply with Section 1352.5. Control of Contraband ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches Policy: Section 309.13 - Searches and are prohibited except in exigent circumstances or when Control of Contraband conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy: Section 311.10 – Grievance Procedure The facility administrator shall develop and implement written policies and procedures whereby any youth may BSCC staff interviewed youth housed in the appeal and have resolved grievances relating to any facility to determine their understanding of the condition of confinement, including but not limited to grievance procedure. Youth reported good health care services, classification decisions, program knowledge of the process and confirmed that participation, telephone, mail or visiting procedures, staff will assist them if needed. Youth also food, clothing, bedding, mistreatment, harassment or ☒ ☐ ☐ confirmed they can file a confidential violations of the nondiscrimination policy. There shall be grievance directly to the Superintendent if no time limit on filing grievances. Policies and they wish to do so. The grievances we procedures shall include provisions whereby the facility reviewed were resolved within the Title 15 manager ensures: minimum standards. The agency is compliant with this regulation. (a) a grievance form and instructions for registering a Policy: Section 311.10 – Grievance grievance, which includes provisions for the youth to Procedure have free access to the form; We observed blank grievance forms posted in ☒ ☐ ☐ the living unit during our tour of the facility. Youth have free access to grievance forms. (b) the youth shall have the option to confidentially file Policy: Section 311.10 – Grievance the grievance or to deliver the form to any youth Procedure ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy: Section 311.10 – Grievance staff level; Procedure ☒ ☐ ☐ (d) provision for a prompt review and initial response to Policy: Section 311.10 – Grievance grievances within three (3) business days, grievances Procedure that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain Policy: Section 311.10 – Grievance his/her version of the grievance to a person not Procedure directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by Policy: Section 311.10 – Grievance the facility administrator to assist the youth. Procedure ☒ ☐ ☐ (e) provision for a written response to the grievance Policy: Section 311.10 – Grievance which includes the reasons for the decisions; Procedure ☒ ☐ ☐ 7646 Solano SYTF CI PRO 25-26 Page 31 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) a system which provides that any appeal of a Policy: Section 311.10 – Grievance grievance shall be heard by a person not directly Procedure involved in the circumstances which led to the grievance; Youth are encouraged to resolve their grievance at the lowest level but have the ☒ ☐ ☐ option of having their grievance heard by an impartial party. The grievance can be routed to the Superintendent if it cannot be resolved at a lower level. (g) resolution of the grievance must occur within ten (10) Policy: Section 311.10 – Grievance business days unless circumstances dictate a longer Procedure ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy: Section 311.10 – Grievance methods to report sexual abuse and sexual harassment. Procedure ☒ ☐ ☐ Whether or not associated with a grievance, concerns of Policy: Section 311.10 – Grievance parents, guardians, staff or other parties shall be Procedure addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy: Section 309.22 – Special Incident Reports A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or The agency provided special incident reports death of an employee, youth or other person(s) shall be ☒ ☐ ☐ to confirm compliance with this regulation. maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT The agency does not use force to collect DNA DNA SPECIMENS, SAMPLES, IMPRESSIONS samples. (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or ☐ ☐ ☒ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☐ ☐ ☒ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7646 Solano SYTF CI PRO 25-26 Page 32 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☐ ☐ ☒ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy: Section 313.4 - Educational Program (a) School Programs The Solano County Office of Education The County Board of Education shall provide for the (SCOE) provides an educational program for administration and operation of juvenile court schools in youth in SYTF through the Evergreen conjunction with the Chief Probation Officer, or designee Academy. In 2025, the school celebrated the pursuant to applicable State laws. The school and facility graduation of several youths who earned their administrators shall develop and implement written policy high school diplomas while attending the and procedures to ensure communication and Evergreen Academy. The school staff also coordination between educators and probation staff. supports youth in the RISE program attending Culturally responsive and trauma-informed approaches post-secondary education courses. should be applied when providing instruction. Education staff should collaborate with the facility administrator to An interview with the Director of Educational use technology to facilitate learning and ensure safe Options, Dr. Valerie Garrett, confirmed technology practices. The facility administrator shall Evergreen Academy’s compliance with the request an annual review of each required element of the ☒ ☐ ☐ State Education Code and SCOE policies program by the Superintendent of Schools, and a report and procedures. BSCC staff were provided or review checklist on compliance, deficiencies, and with documentation of Evergreen Academy’s corrective action needed to achieve compliance with this accreditation with the Western Association of section. Such a review, when conducted, cannot be Schools and Colleges (WASC). delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall The school schedule provides several Career conduct this review in conjunction with a qualified outside and Technical Education (CTE) opportunities agency or individual. Upon receipt of the review, the for youth to engage, which include carpentry, facility administrator or designee shall review each item masonry, electrical, HVAC, and wall framing. with the Superintendent of Schools and shall take The facility staff work collaboratively with whatever corrective action is necessary to address each school staff to ensure a safe environment to deficiency and to fully protect the educational interests of allow youth to gain hands-on experience. all youth in the facility. (b) Required Elements Policy: Section 313.4 - Educational Program The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy: Section 313.4 - Educational Program program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy: Section 313.4 - Educational Program Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. 7646 Solano SYTF CI PRO 25-26 Page 33 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Information and preparation for the High School Policy: Section 313.4 - Educational Program Equivalency Test as approved by the California Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary Policy: Section 313.4 - Educational Program education and vocational opportunities. The facility administrators, along with SCOE staff, work to provide post-secondary education opportunities to youth who have obtained their high school diploma. The facility has had good success with enrolling ☒ ☐ ☐ young people into community college as well as four-year universities. The youth we interviewed reported doing well in college classes and stated they are receiving a lot of support. (4) Administration of the High School Equivalency Policy: Section 313.4 - Educational Program Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy: Section 313.4 - Educational Program who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy: Section 313.4 - Educational Program State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy: Section 313.4 - Educational Program of classification, housing, security status, disciplinary or separation status, including room confinement, We interviewed youth housed in the facility except when providing education poses an immediate to assist with determining compliance with threat to the safety of self or others. Education ☒ ☐ ☐ this element of regulation. includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy: Section 313.4 - Educational Program (1) Positive behavior management will be implemented to reduce the need for disciplinary action We interviewed school staff and confirmed in the school setting and be integrated into the facility's that the facility’s positive behavior ☒ ☐ ☐ overall behavioral management plan and security management plan is integrated into the system. school setting. (2) School staff shall be advised of administrative Policy: Section 313.4 - Educational Program decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. 7646 Solano SYTF CI PRO 25-26 Page 34 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) Except as otherwise provided by the State Policy: Section 313.4 - Educational Program Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy: Section 313.4 - Educational Program education staff will develop policies and procedures that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations Policy: Section 313.4 - Educational Program (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy: Section 313.4 - Educational Program afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy: Section 313.9 - Academic/Vocational (1) Youth shall be interviewed after admittance and a Assessment/Youth Needs record maintained that documents a youth's educational history, including but not limited to: Youth are usually enrolled in the Evergreen Academy when they are ordered to the RISE ☒ ☐ ☐ program within the SYTF. School staff continue to provide educational services based on each youth’s academic plan. (A) School progress/school history; Policy: Section 313.9 - Academic/Vocational Assessment/Youth Needs ☒ ☐ ☐ (B) Home Language Survey and the results of the Policy: Section 313.9 - Academic/Vocational State Test used for English language proficiency; Assessment/Youth Needs ☒ ☐ ☐ (C) Needs and services of special populations as Policy: Section 313.9 - Academic/Vocational defined by the State Education Code, including but Assessment/Youth Needs ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Policy: Section 313.9 - Academic/Vocational Assessment/Youth Needs ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Policy: Section 313.9 - Academic/Vocational Educational staff shall conduct an assessment to Assessment/Youth Needs determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy: Section 313.9 - Academic/Vocational education plan shall be developed for each youth Assessment/Youth Needs ☒ ☐ ☐ within five school days. 7646 Solano SYTF CI PRO 25-26 Page 35 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Upon enrollment, education staff shall comply with Policy: Section 313.9 - Academic/Vocational the State Education Code and request the youth's Assessment/Youth Needs records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy: Section 313.9 - Academic/Vocational (1) The complete facility educational record of the Assessment/Youth Needs youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy: Section 313.9 - Academic/Vocational provide appropriate credit (full or partial) for course Assessment/Youth Needs work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy: Section 313.9 - Academic/Vocational (1) The Superintendent of Schools and the Chief Assessment/Youth Needs Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy: Section 313.9 - Academic/Vocational (1) The school and facility administrator should, Assessment/Youth Needs whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Policy: Section 313.13 – Recreation and 6B Exercise; 313.3 – Programming The facility administrator shall develop and implement written policies and procedures for programs, recreation, We reviewed the agency’s policies and and exercise for all youth. The intent is to minimize the procedures and interviewed youth housed in amount of time youth are in their rooms or their bed area. the facility to assist with determining compliance with this regulation. The agency provided BSCC staff with a list of programs offered to youth. We also received program rosters tracking each youth’s ☒ ☐ ☐ participation. Youth ordered to the RISE program have an abundance of programming opportunities during their stay in the SYTF. A notable opportunity is the Barber Apprentice Learning Program. This program creates post-release opportunities for youth to work in a Barbershop when released to continue their on-the-job training. 7646 Solano SYTF CI PRO 25-26 Page 36 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Juvenile facilities shall provide the opportunity for Policy: Section 313.13 – Recreation and programs, recreation, and exercise a minimum of three Exercise; 313.3 – Programming hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy: Section 313.13 – Recreation and exercise may be suspended only upon a written finding Exercise; 313.3 – Programming by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy: Section 313.13 – Recreation and be posted in the living units. Exercise; 313.3 – Programming ☒ ☐ ☐ There will be a written annual review of the programs, Policy: Section 313.13 – Recreation and recreation, and exercise by the responsible agency to Exercise; 313.3 – Programming ensure content offered is current, consistent, and ☒ ☐ ☐ relevant to the population. (a) Programs. All youth shall be provided with the Policy: Section 313.13 – Recreation and opportunity for at least one hour of daily programming to Exercise; 313.3 – Programming include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are An annual review of the facility’s programs, culturally relevant and linguistically appropriate, or pro- recreation, and exercise, written by social interventions and activities designed to reduce Superintendent Joseph Herman, was recidivism. These programs should be based on the provided to BSCC staff for review. The youth’s individual needs as required by Sections 1355 memo outlines the robust programming and 1356. Such programs may be provided under the opportunities the facility offers. The agency direction of the Chief Probation Officer or the County also collaborates with SCOE to provide Office of Education and can be administered by county contracted internship opportunities to youth in partners such as mental health agencies, community the facility. based organizations, faith-based organizations or Probation staff. The trades program offers youth hands-on Programs may include but are not limited to: practical experience in construction (1) Cognitive Behavior Interventions; technology. The program is facilitated by (2) Management of Stress and Trauma; qualified instructors, and youth receive (3) Anger Management; certification for passing the program (4) Conflict Resolution; ☒ ☐ ☐ requirements. (5) Juvenile Justice System; (6) Trauma-related interventions; The following programs are also offered by (7) Victim Awareness; the facility: (8) Self-Improvement; (9) Parenting Skills and support; • Restorative Justice (10) Tolerance and Diversity; • Aggression Replacement Training (11) Healing Informed Approaches; (A.R.T) (12) Interventions by Credible Messengers; • Life Skills Group (13) Gender Specific Programming; • Yoga (14) Art, creative writing, or self-expression; • Barber Program (15) CPR and First Aid training; • Substance Use Disorder Counseling (16) Restorative Justice or Civic Engagement; • Sound Baths – Mindfulness (17) Career and leadership opportunities; and, • Interactive Journaling (18) Other topics suitable to the youth population. • Eagles Program – Omega Men’s Group • C.B.T 2.0 7646 Solano SYTF CI PRO 25-26 Page 37 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Recreation. All youth shall be provided the opportunity Policy: Section 313.13 – Recreation and for at least one hour of daily access to unscheduled Exercise; 313.3 – Programming activities such as leisure reading, letter writing, and ☒ ☐ ☐ entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy: Section 313.13 – Recreation and opportunity for at least one hour of large muscle activity Exercise; 313.3 – Programming ☒ ☐ ☐ each day. The administrator/manager may suspend, for a period not Policy: Section 313.13 – Recreation and to exceed 24 hours, access to recreation and programs. Exercise; 313.3 – Programming The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy: Section – 313.14 – Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least once each We reviewed the agency’s policies and week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ procedures and interviewed youth housed in allowed to participate in an activity outside of their room if the facility to determine compliance with this he/she elects not to participate in religious programs. regulation. Religious programs shall provide for: Policy: Section 313.14 – Religious Programs (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy: Section 313.14 – Religious Programs (b) availability of clergy; and, ☒ ☐ ☐ Policy: Section 313.14 – Religious Programs (c) availability of religious diets. ☒ ☐ ☐ 1373 WORK PROGRAM Policy: Section 313.11 – Vocational Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall ☒ ☐ ☐ be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy: Section 313.18 – Visitation Program The facility administrator shall develop and implement We reviewed the agency’s policies and written policies and procedures for visiting, that include procedures, visitor logs, and other supporting provisions for special visits. Youth shall be allowed to documentation to assist with determining receive visits by parents, guardians or persons standing compliance with this regulation. in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Policy: Section 313.18 – Visitation Program the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7646 Solano SYTF CI PRO 25-26 Page 38 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Opportunity for visitation shall be a minimum of two hours Policy: Section 313.18 – Visitation Program per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety We interviewed youth to assist with ☒ ☐ ☐ need. determining compliance with this regulation. Provisions for special visits, in addition to the two-hour Policy: Section 313.18 – Visitation Program minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy: Section 313.18 – Visitation Program alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ 1375 CORRESPONDENCE Policy: Section 313.15 – Mail Program The facility administrator shall develop and implement The agency does not limit the amount of mail written policies and procedures for correspondence which ☒ ☐ ☐ a youth can send or receive while in the provide that: SYTF. (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Policy: Section 313.15 – Mail Program ☒ ☐ ☐ (c) youth may correspond confidentially with state and Policy: Section 313.15 – Mail Program federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy: Section 313.15 – Mail Program in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy: Section 313.17 – Access to Telephone 7B The administrator of each juvenile facility shall develop We observed and tested the detainee phones and implement written policies and procedures to provide ☒ ☐ ☐ in the living unit, and they were operational at youth with access to telephone communications. the time of inspection. 1377 ACCESS TO LEGAL SERVICES Policy: Section 311.2 – Access to Counsel The facility administrator shall develop written procedures We interviewed youth to ensure they have to ensure the right of youth to have access to the courts access to their legal representative. Youth and legal services. Such access shall include: ☒ ☐ ☐ reported they can call their attorneys from the (a) access, upon request by the youth, to licensed phones in the living unit. attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Policy: Section 311.2 – Access to Counsel and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Policy: Section 311.2 – Access to Counsel cost-free telephone access as appropriate. ☒ ☐ ☐ 7646 Solano SYTF CI PRO 25-26 Page 39 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1390 DISCIPLINE Policy: Section 312.15 – Formal Disciplinary Process The facility administrator shall develop and implement written policies and procedures for the discipline of youth BSCC staff reviewed the agency’s policies that shall promote acceptable behavior; including the use and procedures and supporting of positive behavior interventions and supports. Discipline documentation for Discipline. The agency has shall be imposed at the least restrictive level which established rules of conduct to guide the promotes the desired behavior and shall not include behavior of youth while in custody. corporal punishment, group punishment, physical or ☒ ☐ ☐ psychological degradation. The rules are verbally told to youth at intake, Deprivation of the following is not permitted: and they are also posted throughout the facility in common areas. The rules are clearly bifurcated into minor and major rule violations. Policy: Section 312.15 – Formal Disciplinary (a) bed and bedding; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (b) daily shower, access to drinking fountain, toilet and Process personal hygiene items, and clean clothing; ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (c) full nutrition; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (d) contact with parent or attorney; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (e) exercise; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (f) medical services and counseling; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (g) religious services; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (h) clean and sanitary living conditions; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (i) the right to send and receive mail; Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (j) education; and, Process ☒ ☐ ☐ Policy: Section 312.15 – Formal Disciplinary (k) rehabilitative programming. Process ☒ ☐ ☐ 7646 Solano SYTF CI PRO 25-26 Page 40 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall establish rules of conduct Policy: Section 312.15 – Formal Disciplinary and disciplinary penalties to guide the conduct of youth. Process Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy: Section 312.15 – Formal Disciplinary Process The facility administrator shall develop and implement written policies and procedures for the administration of Youth who violate a major rule of the facility discipline which shall include, but not be limited to: will be granted due process through the (a) designation of personnel authorized to impose facility’s discipline process. Youth are discipline for violation of rules; afforded a formal hearing conducted by a Supervisor or Senior Juvenile Correctional Counselor if they wish to appeal any major rule violation. ☒ ☐ ☐ We interviewed youths in the facility, and they reported that they are not deprived of any basic rights because of discipline being imposed. We reviewed ten (10) completed Major Rule Violation Notification Forms, which were all completed in accordance with the agency’s policies and procedures. (b) prohibiting discipline to be delegated to any youth; Policy: Section 312.15 – Formal Disciplinary Process ☒ ☐ ☐ (c) definition of major and minor rule violations and their Policy: Section 312.15 – Formal Disciplinary consequences, and due process requirements; Process ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior Policy: Section 312.15 – Formal Disciplinary interventions; Process ☒ ☐ ☐ (e) minor rule violations may be handled informally by Policy: Section 312.13 - Informal Resolution counseling, advising the youth of expected conduct of Minor Misbehavior imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Policy: Section 312.16 – be documented and require the following: Disciplinary Hearings, Appeals (1) written notice of violation prior to a hearing; ☒ ☐ ☐ and Administrative Review Policy: Section 312.16 – (2) accommodations provided to youth with Disciplinary Hearings, Appeals disabilities, limited literacy, and English language ☒ ☐ ☐ and Administrative Review learners; Policy: Section 312.16 – (3) hearing by a person who is not a party to the Disciplinary Hearings, Appeals incident; ☒ ☐ ☐ and Administrative Review 7646 Solano SYTF CI PRO 25-26 Page 41 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 312.16 – (4) opportunity for the youth to be heard, present Disciplinary Hearings, Appeals evidence and testimony; ☒ ☐ ☐ and Administrative Review Policy: Section 312.16 – (5) provision for youth to be assisted by staff in the Disciplinary Hearings, Appeals hearing process; ☒ ☐ ☐ and Administrative Review Policy: Section 312.16 – Disciplinary Hearings, Appeals (6) provision for administrative review. ☒ ☐ ☐ and Administrative Review (g) violations that result in a removal from camp or Policy: Section 312.16 – commitment program, but not a return to court, will follow Disciplinary Hearings, Appeals the due process provisions in subsection (e) above. ☒ ☐ ☐ and Administrative Review 1410 MANAGEMENT OF COMMUNICABLE Policy: Section 307.14 - Serious, Infectious DISEASES. or Communicable Diseases; 306.22 - Emergency Plan – Management of The health administrator/responsible physician, in Communicable Diseases; 307.7 - Health cooperation with the facility administrator and the local Screenings and Evaluation health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, We reviewed the agency’s policies and control and follow-up management of communicable procedures to ensure coordination between diseases. The policies and procedures shall address, the responsible parties. but not be limited to: Policy: Section Policy: 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - Emergency Plan – Management of (a) Intake health screening procedures; ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation Policy: Section Policy: 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - Emergency Plan – Management of (b) Identification of relevant symptoms; ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation Policy: Section Policy: 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - Emergency Plan – Management of (c) Referral for medical evaluation; ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation Policy: Section 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - Emergency Plan – Management of (d) Treatment responsibilities during detention; ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation Policy: Section 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - (e) Coordination with public and private community- Emergency Plan – Management of based resources for follow-up treatment; ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation 7646 Solano SYTF CI PRO 25-26 Page 42 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - Emergency Plan – Management of (f) Applicable reporting requirements; and, ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation Policy: Section 307.14 - Serious, Infectious or Communicable Diseases; 306.22 - Emergency Plan – Management of (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation The policies and procedures shall be updated as Policy: Section 307.14 - Serious, Infectious necessary to reflect communicable disease priorities or Communicable Diseases; 306.22 - identified by the local health officer and currently Emergency Plan – Management of recommended public health interventions. ☒ ☐ ☐ Communicable Diseases; 307.7 - Health Screenings and Evaluation 1433 REQUESTS FOR HEALTH CARE SERVICES Policy: Section 307.3 - Unimpeded Access to Care The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to Youth can fill out a sick call slip or establish a daily routine for youth to convey requests for ☒ ☐ ☐ communicate directly with facility staff if they emergency and non-emergency medical, dental and have medical or mental health needs. behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Policy: Section 305.14 - Clothing, Bedding, and Linen Supplies The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing Youth were dressed in appropriately fitting, and footwear specified in this regulation. The facility has free of holes, and clean clothing at the time of the primary responsibility to provide clothing and ☒ ☐ ☐ inspection. During our tour of the facility, we footwear. Clothing provisions shall ensure that: observed that the facility had a well-stocked storage room of new clothing in multiple sizes. (a) Clothing is clean, reasonably fitted, durable, easily Policy: Section 305.14 - Clothing, Bedding, laundered, in good repair, and free of holes and tears. and Linen Supplies ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing Policy: Section 305.14 - Clothing, Bedding, for youth shall consist of but not be limited to: and Linen Supplies ☒ ☐ ☐ (1) Socks and serviceable footwear; Policy: Section 305.14 - Clothing, Bedding, (2) Outer garments; and Linen Supplies ☒ ☐ ☐ (3) New non-disposable underwear which shall Policy: Section 305.14 - Clothing, Bedding, remain with the youth throughout their stay, and; and Linen Supplies Youth reported they are issued brand new ☒ ☐ ☐ underwear at intake that stays him them during their entire stay in the SYTF. (4) Undergarments, that are freshly laundered and Policy: Section 305.14 - Clothing, Bedding, free of stains, including tee shirts and bras. and Linen Supplies ☒ ☐ ☐ 7646 Solano SYTF CI PRO 25-26 Page 43 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Clothing is laundered at the temperature required by Policy: Section 305.14 - Clothing, Bedding, local ordinances for the commercial laundries and dried and Linen Supplies completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Policy: Section 305.14 - Clothing, Bedding, and Linen Supplies ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Policy: Section 305.14 - Clothing, Bedding, and Linen Supplies The facility administrator shall develop and implement written policies and site-specific procedures for the We reviewed the agency’s policies and cleaning and scheduled exchange of clothing. Unless procedures and clothing change schedules. work, climatic conditions, or illness necessitates more ☒ ☐ ☐ We also interviewed youth in the facility to frequent exchange, outer garments, except for footwear, assist with determining compliance with this shall be exchanged at least once each week. Tee shirts, regulation. bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy: Section 305.11 - Vermin and Pest PERSONAL CLOTHING Control There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy: Section 305.16 - Personal Hygiene Articles There shall be written policies and site-specific procedures developed and implemented by the facility Youth are issued personal care items at administrator for the availability of personal hygiene intake and can request replacement items items. Each female youth shall be provided with sanitary ☒ ☐ ☐ when needed. The facility’s storage room napkins, panty liners and tampons as requested. was well stocked with personal care items Each youth to be held over 24 hours shall be provided during the inspection. with the following personal care items; Policy: Section 305.16 - (a) Toothbrush; Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (b) Toothpaste; Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (c) Soap; Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (d) Comb; Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (e) Shaving implements; Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (f) Deodorant; Personal Hygiene Articles ☒ ☐ ☐ 7646 Solano SYTF CI PRO 25-26 Page 44 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 305.16 - (g) Lotion; Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (h) Shampoo; and, Personal Hygiene Articles ☒ ☐ ☐ Policy: Section 305.16 - (i) Post-shower conditioning hair products. Personal Hygiene Articles ☒ ☐ ☐ Youth shall not be required to share any personal care Policy: Section 305.16 - items listed in items (a) through (d). Liquid soap provided Personal Hygiene Articles through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety Youth are not required to share personal care razors, electric razors, and other shaving instruments items with other youths in the facility. capable of breaking the skin, when shared among youth, ☒ ☐ ☒ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy: Section 305.15 – Showers; 305.16 - Personal Hygiene Articles There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy: Section 305.16 - Personal Hygiene Articles Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Policy: Section 305.17 – Hair Care Services Hair care services shall be available in all juvenile Hair care services are provided at least facilities. Youth shall receive hair care services monthly. monthly for young people. The facility also ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each has a Barber training program. haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy: Section 305.14 - Clothing, Bedding, and Linen Supplies Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, ☒ ☐ ☐ Youth are issued bedding and linen items at but not be limited to: intake if they will be staying overnight. (a) One mattress or mattress-pillow combination which Policy: Section 305.14 - Clothing, Bedding, meets the requirements of Section 1502 of these and Linen Supplies ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy: Section 305.14 - Clothing, Bedding, (a) above; and Linen Supplies ☒ ☐ ☐ 7646 Solano SYTF CI PRO 25-26 Page 45 of 47 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Policy: Section 305.14 - Clothing, Bedding, (c) One mattress cover and a sheet or two sheets; and Linen Supplies ☒ ☐ ☐ Policy: Section 305.14 - Clothing, Bedding, (d) One towel; and, and Linen Supplies ☒ ☐ ☐ Policy: Section 305.14 - Clothing, Bedding, (e) One blanket or more, up on request and Linen Supplies ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE Policy: Section 305.14 - Clothing, Bedding, and Linen Supplies The facility administrator shall develop and implement site specific written policies and procedures for the We interviewed youth housed in the facility scheduled exchange of laundered bedding and linen to assist with determining compliance with issued to each youth housed. Washable items such as ☒ ☐ ☐ this regulation. Youth reported they sheets, mattress covers, pillow cases and towels shall exchange their bedding weekly but are be exchanged for clean replacement at least once each allowed to exchange them more frequently if week. they request. The covering blanket shall be cleaned or laundered once Policy: Section 305.14 - Clothing, Bedding, a month. and Linen Supplies ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND Policy: Section 305.11 - Vermin and Pest MAINTENANCE Control; 305.12 – 305.12 -Housekeeping and Maintenance Plan The facility administrator shall develop and implement written policies and site-specific procedures for the The facility was clean and in order during our maintenance of an acceptable level of cleanliness, inspection. Youth help to clean the facility repair and safety throughout the facility. The plan shall after hours, but the county has also allocated provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ a custodian, named Larry, to clean the facility equipment, including restraint devices, and physical and adjacent public areas on a regular basis. plant maintenance and inspections to identify and Larry is well known to the staff and youth in correct unsanitary or unsafe conditions or work practices the facility. in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7646 Solano SYTF CI PRO 25-26 Page 46 of 47 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☒ ☐ to the JPCF Camp Eligibility Form) 7646 Solano SYTF CI PRO 25-26 Page 47 of 47 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7645 7646 FACILITY NAME: Solano County Juvenile Hall FACILITY TYPE: JH Solano Secure Youth Treatment Facility SYTF 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That X Apply): FIELD REPRESENTATIVE: Ray Watson DATE: June 18, 2025 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of X youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X There is a weapons locker in the sally port. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section There are three holding rooms in intake and 1230.1.2; admissions. In each juvenile hall, camp and ranch, space used X for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X There are two showers in the intake hallway. 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and Youth have access to two telephones in X intake and admissions. 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area X per youth; 2. Provide no less than 45 square feet of floor space X and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 7645 7646 Solano JH SYTF CI PHY 25-26 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; X 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy X sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy X sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. 7645 7646 Solano JH SYTF CI PHY 25-26 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. X 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual or combination toilet, wash basin, mirror and drinking fountain. X Doors to locked sleeping rooms shall swing outward or slide laterally. X 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a X minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. \X 7645 7646 Solano JH SYTF CI PHY 25-26 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per X youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for X no more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section X 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for X facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like X surface. 1.2 The required recreation area shall contain no X single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow X compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide X security. 4. Access must be provided to a toilet, wash basin X and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall X be for education. 7645 7646 Solano JH SYTF CI PHY 25-26 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk X and work area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to Teachers are trained to use hand-held radios emergencies. for communicating an issue; however, it is X noted there is a facility staff member present in all classrooms when youth are present. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small X group educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 X inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified X in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls X for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the X room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; X and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches X and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical X examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 7645 7646 Solano JH SYTF CI PHY 25-26 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Not less than 144 square feet of floor space with no single dimension less than 7 feet; There are three medical exam rooms with X 153 square feet of space. 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Youth eat in the dayroom areas, which Dining areas in juvenile facilities shall contain a X contain eight tables with four seats each for a minimum of 15 square feet of floor space and sufficient total of 32 youth seating places. tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the X same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- X person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, X bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with X a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. There is a locked janitor closet in each unit, In all juvenile facilities, at least one securely lockable as well as one in the intake and admissions X janitorial closet, containing a mop sink and sufficient area. area for the storage of cleaning implements, must be provided within a security area of the facility. 7645 7646 Solano JH SYTF CI PHY 25-26 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms X and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting X in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably X furnished interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified X in Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain X as specified in Section 1230.2; 7645 7646 Solano JH SYTF CI PHY 25-26 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security shall be provided as specified in Section X 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation X areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. X Showers shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. 7645 7646 Solano JH SYTF CI PHY 25-26 - 8 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely X anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to X sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the X entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor X of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal X objects; 5. Firmly bonded to all padded surfaces to prevent X tearing or ripping; and, 6. Without any exposed seams susceptible to tearing X or ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is X seating for one person. 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile X facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 7645 7646 Solano JH SYTF CI PHY 25-26 - 9 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F X 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of X security must be provided near each wash basin specified in these regulations. 7645 7646 Solano JH SYTF CI PHY 25-26 - 10 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7645, 7646 FACILITY: Solano County Juvenile Hall TYPE: JH RC: 103 (JH) Solano Secure Youth Treatment Facility SYTF 15 (SYTF) FIELD REPRESENTATIVE: Ray Watson DATE: June 18, 2025 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* Designation Type standards Rooms RC or COMMENTS # RC Square/Cubic T U W F S Beds Feet Intake/Reception 0B Holding 1 Holding 2001 1 (3) (3) 73 square feet 1 1 1 62” concrete bench. Holding 2 Holding 2001 1 (3) (3) 73 square feet Dry Room; 62” concrete bench. Holding 3 Holding 2001 1 (4) (4) 73 square feet Dry Room; 89” concrete bench. Note: There are two showers, one drinking fountain and two bathrooms located in intake hallway. Living Units 1B Building 1 Single 2001 20 2 1 20 130 square feet 1 1 1 Rooms 103 and 104 are ADA rooms. Sycamore Double 2001 5 2 10 130 square feet 1 1 1 5 Double cells: Rooms 106, 204, 205, 210, and 211. There are 2 showers upstairs and 3 downstairs, one of which is an ADA shower. Note: The dayroom space is 1232 square feet. There are two classrooms on the unit, 592 square feet each. This unit was unoccupied during the inspection. Building 1 Single 2001 15 1 15 73 square feet 1 1 1 3 Palo Verde Note: The dayroom space is 857 square feet. There is one classroom on the unit, 592 square feet. This unit was unoccupied during the inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7645 7646 Solano JH SYTF CI LASE 25-26 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* Designation Type standards Rooms RC or COMMENTS # RC Square/Cubic T U W F S Beds Feet Building 1 Single 2001 15 1 15 73 square feet 1 1 1 3 Redwood Note: The dayroom space is 857 square feet. There is one classroom on the unit, 592 square feet. This unit was used for the quarantine youth (2) during the inspection. Building 1 Single 2001 20 2 1 20 130 square feet 1 1 1 Rooms 107/108 are ADA rooms. Sequoia Double 2001 5 2 10 130 square feet 1 1 1 5 Double cells: Rooms 105, 205, 206, 211, and 212. There are 2 showers upstairs and 3 downstairs, one of which is an ADA shower. Note: The dayroom space is 1232 square feet. There are two classrooms on the unit, 592 square feet each. This unit houses youth ordered to the RISE program (SYTF). All wet rooms. Two rooms are Handicap Building 2 Single 1997 28 1 1 28 65 square feet 1 1 1 5 accessible. Note: This unit houses the Construction Trades Program. There are two classrooms in this building, approximately 584 square feet each. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7645 7646 Solano JH SYTF CI LASE 25-26 - 2 - J460 LAS JUV.dot (03/01)