Sonoma Probation (2023-2024 inspection cycle)

October 2, 2024 Vanessa Fuchs, Chief of Probation Sonoma County Probation Department 370 Administration Drive Santa Rosa, CA 95403 2023-2024 TARGETED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, SONOMA COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Fuchs: A Targeted Inspection of the Sonoma County Probation Department has been completed. A pre-inspection briefing was held on Monday, July 1, 2024, and the following facilities were inspected between Monday, August 27, 2024, and Thursday, August 29, 2024: FACILITY NAME BSCC # FACILITY TYPE Sonoma County Juvenile Hall 7658 JH Sonoma Secure Youth Treatment Facility at SCJH 7659 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. An Exit Briefing with your staff was held on Thursday, August 29, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at forrest.coleman@bscc.ca.gov or call (916) 508-7559 if you have any questions. Sincerely, FORREST COLEMAN Field Representative Facilities Standards and Operations Division Vanessa Fuchs Chief Probation Officer Page 2 Enclosures Cc: Presiding Judge, Sonoma County Juvenile Court* Chair, Juvenile Justice Commission, Sonoma County* Chair, Board of Supervisors, Sonoma County* County Administrator, Sonoma County* Kilee Wilson, Division Director II, Sonoma County Juvenile Hall *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7658+ Sonoma Probation JH SYTF Targeted LTR 2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7658 FACILITY NAME: Sonoma County Juvenile Hall (SCJH) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Vanessa Fuchs, Chief Probation Officer; Dan Flamson, Division Director I, Juvenile Hall; Kilee Willson, Division Director II, JH; Kristy Silva, Division Director; Dawn Kemp, Administrative Assistant, JH; Kristen Vela, Health Program Manager, Sonoma Co. DHS; Elizabeth Barcelo, Cook; Angela Scardina, Dir of Alternative Ed, SCOE; Jason Bowman, Program Supervisor; Melita Combs, JCC III (JH); Male, 19yrs, Male age 19; female age 16; random youth. FIELD REPRESENTATIVE: Forrest Coleman DATE: August 27th through August 29th TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 2.1.4, 1-a Staffing Requirements Each juvenile facility shall: BSCC staff reviewed the agency’s policies (a) have an adequate number of personnel sufficient to and procedures, as well as the Organization carry out the overall facility operation and its Chart, random weekly staff schedule, and programming, to provide for safety and security of youth daily unit schedule covering the first week of and staff, and meet established standards and June, July, and August of 2024. In addition, regulations; we made personal observations of related practices. The Division Director II, with the assistance ☒ ☐ ☐ of the Probation Manager/ Division Director I, is responsible with ensuring that each shift is staffed with enough youth supervision staff to ensure the overall facility operation and its programming including, but not limited to providing safety and security to youth and to staff while maintaining Title 15 standards. During the evening hours, a Facility Supervisor is responsible for the facility operations. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7658 Sonoma JH Targeted PRO 23-24 Page 1 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) ensure that no required services shall be denied 2.1.4, 1-a Staffing Requirements because of insufficient numbers of staff on duty absent exigent circumstances; Through our review of related policy, visual observations, a review of work schedules for June, July, and August of 2024, as well as a review of the unit programming documentation, BSCC staff determined that SCJH regularly ensures that the staffing levels are adequate. ☒ ☐ ☐ At the time of the inspection, the Sonoma County Juvenile Hall filled staffing positions consisted of: 1 Division Director II 2 Division Director I 9 Facility Supervisors 70 Juvenile Correctional Counselors 16 Extra Help Juvenile Correctional Counselors (c) have a sufficient number of supervisory level staff to 2.1.4, 1-b Staffing Requirements ensure adequate supervision of all staff members; Through our review of the above policy, visual observations, work schedules, and interviews with facility JCC staff and youth housed at the facility, BSCC staff determined that SCJH regularly ensures that there is always a Supervisory level staff present at the facility on each shift. ☒ ☐ ☐ Sufficient supervisory level staffing is always on duty. At the time of the inspection, the facility is budgeted for the following supervisory level staff: 1 Division Director II 2 Division Director I 9 Facility Supervisors 7658 Sonoma JH Targeted PRO 23-24 Page 2 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times 2.1.4, 1-b, I, Staffing Requirements who is responsible for operations and activities and has 2.1.4, 1-c Staffing Requirements completed the Juvenile Corrections Officer Core Course and PC 832 training; The elements of this regulation are confirmed in the Chief Probation Officer (CPO) Appointment and Qualifications Letter, written by the CPO, Vanessa Fuchs, and dated August 21, 2024. Monday through Friday during standard business hours, the facility Division Director and the Probation Managers work together to ensure the daily overall operations of the ☒ ☐ ☐ facility are adequately maintained. A Facility Supervisor is assigned to each shift. The supervisor of each shift is clearly identified on the shift schedule. The facility provides the staff with an overlap in staffing at the beginning of their shift that allows oncoming evening detention staff with an opportunity to receive debriefing prior to reporting to their assigned housing unit. In addition, the current shift roster is posted and clearly identifies the on-duty Facility Supervisor. (e) have at least one staff member present on each living 2.1.4, 1-f Staffing Requirements unit whenever there are youth in the living unit; Through personal observations, as well as through interviews with staff and youth ☒ ☐ ☐ housed at the facility, SCJH regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. (f) have sufficient food service personnel relative to the 2.1.4, 1-d Staffing Requirements number and security of living units, including staff qualified and available to: plan menus meeting nutritional BSCC staff interviewed the Food Service requirements of youth; provide kitchen supervision; direct Cook. food preparation and servings; conduct related training programs for culinary staff; and maintain necessary The kitchen staff deliver meals to the units via records; or, a facility may serve food that meets nutritional hot carts and detention staff serve the meals standards prepared by an outside source; to the youth. ☒ ☐ ☐ Meals are prepared on site. Current food service personnel staffing consists of: 1 Food Services Supervisor (Chef) 5 Full Time Cooks 1 Extra Help Cook 7658 Sonoma JH Targeted PRO 23-24 Page 3 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) have sufficient administrative, clerical, recreational, 2.1.4, 1-e Staffing Requirements medical, dental, mental health, building maintenance, transportation, control room, facility security and other BSCC staff interviewed the Health Program support staff for the efficient management of the facility, Manager that oversees medical services and and to ensure that youth supervision staff shall not be behavioral health personnel. We also diverted from supervising youth; and, interviewed education services. BSCC staff made personal observations over the course of the inspection. The agency is fortunate to have such a significant base of collaborative partners and support staff. ☒ ☐ ☐ Health Services are fully staffed and are onsite six days per week. There are 8 Registered Nurses that split coverage Monday through Friday. There is also coverage for one weekend day per week between the hours of 7:00am to 9:00pm. SCJH Behavior Health personnel are onsite six days per week. There are two Behavioral Health Clinicians. (h) assign sufficient youth supervision staff to provide 2.1.4, 2 Staffing Requirements continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special BSCC staff interviewed detention staff and program needs. Staffing shall be in compliance with a reviewed housing unit logs, programming minimum youth-staff ratio for the following facility types: schedules, and employee daily schedules. The SCJH regularly provides youth ☒ ☐ ☐ supervision staffing levels that enable the facility to meet the minimum standards for this regulation. As per WIC 1995, the facility contracts with 11 counties and currently are housing youth from 5 counties. (1) Juvenile Halls 2.1.4, 2-a Staffing Requirements (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Through documentation review, personal duty for each 10 youth in detention; observations, as well as interviews with youth and detention staff, and a review of safety check logs, the facility regularly ensures that there is one wide-awake youth supervision staff member on duty for every 10 youths in ☒ ☐ ☐ detention. The facility has six housing units and houses youth on four out of the six housing units. At the time of this inspection, the Juvenile Hall complex’s overall population was 63 youths. The Juvenile Hall facility #7658 housed 42 youths. There were 9 females in custody of which 7 were JH facility youths. (B) during the hours that youth are confined to their 2.1.4, 2-b Staffing Requirements room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each The facility exceeds Title 15 expectations 30 youth in detention; ☒ ☐ ☐ during the hours that youth are confined to their room for the purpose of sleeping by maintaining a ratio of 1 staff for every 21 youths. 7658 Sonoma JH Targeted PRO 23-24 Page 4 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff 2.1.4, 1-h Staffing Requirements members on duty at all times, regardless of the 2.1.4, 2-c Staffing Requirements number of youth in detention, unless an arrangement has been made for backup support Through a review of housing unit logs, safety services which allow for immediate response to ☒ ☐ ☐ check documentation, and the daily staff emergencies; and, schedule, personal observations, as well as, through interviews with detention staff, SCJH regularly ensures that the minimum youth-to- staff ratio is met. (D) at least one youth supervision staff member on 2.1.4, 1-g Staffing Requirements duty who is the same gender as youth housed in the facility. According to shift schedules, housing unit logs, visual observations, and interviews with staff and youth, there is always a male and ☒ ☐ ☐ female youth supervision staff in the facility. At the time of this inspection, there were 9 female youth being housed in the juvenile hall detention complex of which 7 were juvenile hall facility youths. (E) personnel with primary responsibility for other 2.1.4, 1-e Staffing Requirements duties such as administration, supervision of personnel, academic or trade instruction, clerical, Only youth supervision staff provide kitchen or maintenance shall not be classified as ☒ ☐ ☐ supervision of the youth. youth supervision staff positions. Non-sworn staff are not part of designated youth supervision staff. (2) Special Purpose Juvenile Halls The Sonoma County Juvenile Hall is not a (A) during hours that youth are awake, one wide- Special Purpose Juvenile Hall. The below ☐ ☐ ☒ awake youth supervision staff member on duty for Section A through E are not applicable to this each 10 youth in detention; facility. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The Sonoma County Juvenile Hall is not a (A) during the hours that youth are awake, one Camp. Therefore, the below camp section A ☐ ☐ ☒ wide-awake youth supervision staff member on through F are not applicable to this facility duty for each 15 youth in the camp population; inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; 7658 Sonoma JH Targeted PRO 23-24 Page 5 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1328 SAFETY CHECKS 3.1.12 Safety Checks The facility administrator shall develop and implement BSCC staff reviewed the above policy and policy and procedures that provide for direct visual the facility’s safety checks for the months of observation of youth at a minimum of every 15 minutes, June, July, and August of 2024. The at random or varied intervals during hours when youth documentation included safety check “Round are asleep or when youth are in their rooms, confined in Summaries”, generated from the Automated holding cells or confined to their bed in a dormitory. Rounds Tracking System. BSCC staff also Supervision is not replaced, but may be supplemented reviewed 15-minute Watch logs that are by, an audio/visual electronic surveillance system handwritten logs utilized in the intake unit. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety The Automated Rounds Tracking system is checks shall be documented with the actual time the an integrated hardware/software system check is completed. which is used as a tool to track and print ☒ ☐ ☐ historical reports of Safety Check Rounds activity. The Rounds Tracking system is not designed nor intended for the tracking of 5- minute safety checks. The Auto Rounds sensors are located on or adjacent to the door frames of the endmost sleeping rooms. The sensors are activated by staff using a magnetic key. 15-minute Watch Sheets are utilized in HU7, Intake & Release, and Court/Visitation. Documentation show that supervisory staff are consistent with auditing safety checks. 7658 Sonoma JH Targeted PRO 23-24 Page 6 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT 3.5.5 Placing Youth in Locked Rooms (RC) (a) The facility administrator shall develop and implement written policies and procedures addressing To help determine compliance, BSCC staff the confinement of youth in their room that are reviewed room confinement incident report consistent with Welfare and Institutions Code Section examples that occurred between May and 208.3. The placement of a youth in room confinement August of 2024. In whole, we reviewed seven ☒ ☐ ☐ shall be accomplished in accordance with the following incident report examples of incidents guidelines: resulting in placing a youth in room confinement. BSCC staff also reviewed policy and procedure, interviewed detention staff, interviewed collaborative partners, and interviewed youth housed at the facility. (1) Room confinement shall not be used before 3.5.5, 1-B Placing Youth in Locked Rooms other, less restrictive, options have been attempted (RC) and exhausted, unless attempting those options poses a threat to the safety or security of any youth ☒ ☐ ☐ The ‘In Room Tracking Form’ articulates the or staff. reason for youth in a locked room/room confinement and the less restrictive alternatives attempted. (2) Room confinement shall not be used for the 3.5.5, 1-A Placing Youth in Locked Rooms purposes of punishment, coercion, convenience, or (RC) retaliation by staff. BSCC staff confirmed compliance through a review of documentation, interviews with youth housed at the facility, interviews with detention staff, and interviews with collaborative partners working within the ☒ ☐ ☐ facility. BSCC staff provided technical assistance related to ensuring that Special Program (SP) youth are placed in their rooms for bedtime at the same time as other youth, who are not on SP, and who have also failed to earn the necessary points for a later bedtime. (3) Room confinement shall not be used to the extent 3.5.5, 1-C Placing Youth in Locked Rooms that it compromises the mental and physical health ☒ ☐ ☐ (RC) of the youth. 7658 Sonoma JH Targeted PRO 23-24 Page 7 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room 3.5.5, 3-F, i Placing Youth in Locked Rooms confinement. After the youth has been held in room (RC) confinement for a period of four hours, staff shall do one or more of the following: BSCC staff observed that JCC staff will notify the on-duty supervisor and document the safety and security threat in an incident report. The facility utilizes an In Room Tracking Form when a resident, due to safety concerns, is placed in a locked room with minimal or no contact with persons other than ☒ ☐ ☐ staff or attorneys; staff will fill out the In-Room Tracking Form, documenting the reason for this action. In assessing youth who have been placed in a locked room due to safety concerns, as a best practice, BSCC staff recommend that the facility ensure that JCC detention staff document youth behaviors observed during assessment interval points of contacts. This helps provide rationale related to the time a youth is kept a locked room and eliminates potential perceived biases by staff. 3.5.5, 3-E, i Placing Youth in Locked Rooms (1) Return the youth to general population. ☒ ☐ ☐ (RC) 3.5.5, 3-E, ii Placing Youth in Locked Rooms (2) Consult with mental health or medical staff. ☒ ☐ ☐ (RC) (3) Develop an individualized plan that includes the 3.5.5, 3-E, iii Placing Youth in Locked Rooms goals and objectives to be met in order to reintegrate (RC) the youth to general population. ☒ ☐ ☐ The Individualized Plan is a well-detailed document. Per policy, it is utilized either once the 4-hour mark has approached and or the time in room will be beyond 4 hours. (4) If room confinement must be extended beyond 3.5.5, 3-F, i Placing Youth in Locked Rooms four hours, staff shall do each of the following: (RC) (A) Document the reasons for room confinement and the basis for the extension, the date and time There have been no reports of a youth being the youth was first placed in room confinement, held in room confinement beyond four hours. and when he or she is eventually released from ☒ ☐ ☐ room confinement. The facility uses the following documentation tools to help track and log room confinement, including, but are not limited to: • Unit Logbook • In Room Tracking Form (B) Develop an individualized plan that includes 3.5.5, 3-F, ii Placing Youth in Locked Rooms the goals and objectives to be met in order to (RC) integrate the youth to general population. ☒ ☐ ☐ Individualized Plan is identified as a type of reintegration plan. There is also a Time out program that separates a youth from the group outside of his/her room. (C) Obtain documented authorization by the 3.5.5, 3-F, iii Placing Youth in Locked Rooms facility superintendent or his or her designee ☒ ☐ ☐ (RC) every four hours thereafter. 7658 Sonoma JH Targeted PRO 23-24 Page 8 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) This section is not intended to limit the use of 3.5.5, 4-A and E Placing Youth in Locked single-person rooms or cells for the housing of youth Rooms (RC) ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 3.5.5, 4-B Placing Youth in Locked Rooms court holding facilities or adult facilities. (RC) ☒ ☐ ☐ This facility is not either a Court Holding Facility or an Adult Facility. (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an 3.5.5, 4-C Placing Youth in Locked Rooms extraordinary emergency circumstance that requires (RC) a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 3.5.5, 4-D Placing Youth in Locked Rooms placed in a locked cell or sleeping room to treat and (RC) protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE 3.4.13 Use of Force (UF) The facility administrator, in cooperation with the BSCC staff reviewed the Use of Force (UOF) responsible physician, shall develop and implement policy and reviewed Incident reports for written policies and procedures for the use of force, incidents that occurred between May and which may include chemical agents. Force shall never August of 2024. We also interviewed youth be applied as punishment, discipline, retaliation or housed at the facility, detention staff, and treatment. collaborative partners to gain further insight (a) At a minimum, each facility shall develop policies and to confirm compliance with this regulation. procedures which: ☒ ☐ ☐ Fifteen use of force incidents were reported. In most cases, the use of force was necessary due to mutual combat between youth or to prevent a youth from self-inflicting harm due to suicide behaviors. There was one incident involving the use of the Wrap Restraint device. (1) restricts the use of force to that which is deemed 3.4.13, 2-A Use of Force (UF) reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, ☒ ☐ ☐ In review of incident reports and interviews others and the facility. with youth, detention staff’s use of force was deemed reasonable and necessary. 7658 Sonoma JH Targeted PRO 23-24 Page 9 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) outline the force options available to staff including 3.4.13, 2-A, i-iv Use of Force (UF) both physical and non-physical options and define when those force options are appropriate. SCJH force options that are allowed include, but are not limited to, the below: ☒ ☐ ☐ • Empty Hands Control Methods • Physical Restraints • Oleoresin Capsicum (OC) • Extractions (room/common areas) (3) describe force options or techniques that are 3.4.13, 3-A, i-iii Use of Force (UF) ☒ ☐ ☐ expressly prohibited by the facility. (4) describe the requirements of staff to report any 3.4.13, 4-A Use of Force (UF) inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that 3.4.13, 4-A, i-vii Use of Force (UF) includes time period and procedure for documenting and reporting the use of force, including reporting The above policies address documentation, requirements of management and line staff and review by supervisor, and debrief of youth procedures for reviewing and tracking use of force and staff. incidents by supervisory and or management staff, which include procedures for debriefing a particular ☒ ☐ ☐ Staff are required to complete an incident incident with staff and/or youth for the purposes of report by the end of their shift, unless training as well as mitigating the effects of trauma that approved by a supervisor, to complete it the may have been experienced by staff and /or the youth next day. involved. BSCC staff thought well of the detail within the UOF log. (6) Include an administrative review and a system for 3.4.13, 4-C, and 4-E, Use of Force (UF) investigating unreasonable use of force. A review of incident reports shows that SCJH documents and reports incidents in accordance with Title 15 minimum standards. ☒ ☐ ☐ In addition to onsite review of all use of force incidents by the Facility Supervisor and Director II, there is a Use of Force Review Committee that reviews UOF incidents. Facility administration review all new incident reports each business day. (7) define the role, notification, and follow-up 3.4.13, 4-B Medical and MH Notification, Use procedures required after use of force incidents for of Force (UF), and 3.4.13, 4-D. I medical, mental health staff and parents or legal Parent/Guardian Notification, Use of Force guardians. (UF) ☒ ☐ ☐ Per the above policy, the Facility Supervisor is required to notify a parent or legal guardian of any use of force involving a resident. BSCC staff observed compliance with this regulation. (8) describe the limitations of use of force on pregnant 3.1.13, 3-A Pregnant Youth in Custody youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force 3.4.13, 2-A, iii Use of Force option shall include policies and procedures that: 3.4.15, 4-A Use of Chemical Agents (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and There were thirteen reported incidents the approved method of deployment for those involving the use of Oleoresin Capsicum chemical agents. (OC) spray/chemical agents. 7658 Sonoma JH Targeted PRO 23-24 Page 10 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) mandate that chemical agents only be used when 3.4.13, 2-A, iii-a Use of Force there is an imminent threat to the youth’s safety or the 3.4.15, 7-A, i-xii Use of Chemical Agents safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably BSCC staff confirmed that the use of OC possible. spray was appropriate for the circumstances. (3) outline the facility’s approved methods and 3.4.13, 4-B Medical and MH Notification, Use timelines for decontamination from chemical agents. of Force This shall include that youth who have been exposed 3.4.13, 4-D. I Parent/Guardian Notification, to chemical agents shall not be left unattended until Use of Force that youth is fully decontaminated or is no longer ☒ ☐ ☐ suffering the effects of the chemical agent. In addition to reviewing the above policies and incident reports and associated documentation, BSCC staff interviewed youth housed at the facility, detention staff, supervisory staff, and medical services. (4) define the role, notification, and follow-up 3.4.13, 2-A, iii-a Use of Force procedures required after use of force incidents 3.4.15, 9-A, i-vi Use of Chemical Agents involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. BSCC staff interviewed Health Services staff to help determine compliance with this regulation. (5) provide for the documentation of each incident of 3.4.13, 1 UF Training 3.4.15, 1-A OC use of chemical agents, including the reasons for Training, Use of Force which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ Incident reports reviewed contain the of use, decontamination procedures applied and elements of this regulation. identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which 3.4.13, 1-A Use of Force require that agencies provide initial and regular training 3.4.15, 4-A, i-c and ii Use of Chemical Agents in use of force and chemical agents when appropriate that address: The referenced policy and curriculum for (1) known medical and behavioral health conditions defensive tactics and verbal de-escalation that would contraindicate certain types of force; techniques includes knowing of any pre- existing medical and/or behavioral health conditions which would limit or restrict certain ☒ ☐ ☐ UOF techniques. This includes Core Training and annual updates for use of force for all detention staff. The elements of this regulation are confirmed in the Chief Probation Officer (CPO) Appointment and Qualifications Letter, written by the CPO, Vanessa Fuchs, and dated August 21, 2024. (2) acceptable chemical agents and the methods of 3.4.13, 1-A Use of Force application. ☒ ☐ ☐ 3.4.15, 5-A through C, Use of Chemical Agents (3) signs or symptoms that should result in 3.4.13, 1-A Use of Force ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of 3.4.13, 1-A Use of Force ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 3.4.13 Use of Force (UF) the use of perishable skills. The elements of this regulation are confirmed ☒ ☐ ☐ in the Chief Probation Officer (CPO) Appointment and Qualifications Letter, written by the CPO, Vanessa Fuchs, and dated August 21, 2024. 7658 Sonoma JH Targeted PRO 23-24 Page 11 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) timelines the facility uses to define regular 3.4.13 Use of Force (UF) training. The elements of this regulation are confirmed in the Chief Probation Officer (CPO) Appointment and Qualifications Letter, ☒ ☐ ☐ written by the CPO, Vanessa Fuchs, and dated August 21, 2024. The facility participates in an 8-hour course, updated annually. 1361 GRIEVANCE PROCEDURE 3.5.4 Grievance Procedure-Residents The facility administrator shall develop and implement BSCC staff reviewed the grievances written policies and procedures whereby any youth may submitted between February through August appeal and have resolved grievances relating to any 2024 and the Grievance Log for the past 6 condition of confinement, including but not limited to months. This included example of youth health care services, classification decisions, program ☒ ☐ ☐ grievances and due process documentation. participation, telephone, mail or visiting procedures, In addition, BSCC staff interviewed youth food, clothing, bedding, mistreatment, harassment or housed at the facility, as well as detention violations of the nondiscrimination policy. There shall be staff. no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 3.5.4 Grievance Procedure-Residents grievance, which includes provisions for the youth to have free access to the form; During our physical inspection, we observed ☒ ☐ ☐ that grievance forms were readily available to youth. In addition, grievance lock boxes were in the housing pods to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file 3.5.4 Grievance Procedure-Residents the grievance or to deliver the form to any youth supervision staff working in the facility; The youth were aware of the grievance ☒ ☐ ☐ procedures and the location of the grievance forms and the grievance lockbox to confidentially file a grievance if needed. (c) resolution of the grievance at the lowest appropriate 3.5.4 Grievance Procedure-Residents ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to 3.5.4 Grievance Procedure-Residents grievances within three (3) business days, grievances that relate to health and safety issues must be Once an unresolved grievance form is ☒ ☐ ☐ addressed immediately; received, the Supervisor will attempt to settle the grievance within eight (8) on-duty hours. This is commendable efforts. (1) The youth may elect to be present to explain 3.5.4 Grievance Procedure-Residents his/her version of the grievance to a person not directly involved in the circumstances which led to ☒ ☐ ☐ The youth interviewed indicated that during the grievance. the intake and orientation process, the grievance procedure was clearly explained. (2) Provision for a staff representative approved by 3.5.4 Grievance Procedure-Residents ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance 3.5.4 Grievance Procedure-Residents which includes the reasons for the decisions; ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond professionally. (f) a system which provides that any appeal of a 3.5.4 Grievance Procedure-Residents grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; 7658 Sonoma JH Targeted PRO 23-24 Page 12 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) resolution of the grievance must occur within ten (10) 3.5.4 Grievance Procedure-Residents business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; ☒ ☐ ☐ The documentation as well as interviews and, show that detention staff respond to grievances in a timely fashion. (h) the policy shall provide multiple internal and external 3.5.4 Grievance Procedure-Residents ☒ ☐ ☐ methods to report sexual abuse and sexual harassment. 2.1.17 and 18 Whether or not associated with a grievance, concerns 1.1.9-2 Citizen Complaint of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ The referenced policy is the citizen complaint policies and procedures within a specified timeframe. process in Sonoma County Probation Administration Manual. 1371 PROGRAMS, RECREATION, AND 3.6.4 Programs, Recreation and Exercise EXERCISE. BSCC staff reviewed the Program’s Exercise The facility administrator shall develop and implement and Recreation policy and procedure, logs, written policies and procedures for programs, ☒ ☐ ☐ and pertinent documentation for the months recreation, and exercise for all youth. The intent is to of June, July, and August of 2023. minimize the amount of time youth are in their rooms or their bed area. The facility’s policy and procedure comply with this regulation, as required. Juvenile facilities shall provide the opportunity for 3.6.4 Programs, Recreation and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each BSCC staff provided technical assistance Saturday, Sunday or other non-school days, of which related to the Program Tracking software. one hour shall be an outdoor activity, weather We discussed eliminating “other” as a drop permitting. down for programming and adding ☒ ☐ ☐ programming drop down options that will provide added clarity regarding programs that occurred. Youth interviewed report going outdoors for recreation daily. A youth’s participation in programs, recreation, and 3.6.4 Programs, Recreation and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ There was no report of, or documentation represents a threat to the safety and security of the provided to indicate a youth’s participation in facility. any program was suspended. Such program, recreation, and exercise schedule shall 3.3.15 Program and Activities Schedule be posted in the living units. The calendar is well detailed and shows the ☒ ☐ ☐ programs that are mandatory or voluntary for youth. This provides clarity in schedule to all youth, including the out of county youth who have court-ordered programming. 7658 Sonoma JH Targeted PRO 23-24 Page 13 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, A letter dated May 5, 2024, and provided by recreation, and exercise by the responsible agency to Dan Flamson, Division Director I, confirmed ensure content offered is current, consistent, and that an annual review of the programs, relevant to the population. recreation, and exercise was conducted to ensure content offered is current, consistent, and relevant to the population. BSCC observed that the letter was very comprehensive and offered specificity of detail to the review process. ☒ ☐ ☐ The facility is a regional hub, housing youth from multiple counties. To fulfill commitment programming, the facility has a supervisor assigned and dedicated to facility programming for the youth. The programming supervisor has a team of detention officers to support programming efforts. (a) Programs. All youth shall be provided with the 3.6.4 Programs, Recreation and Exercise, 1- opportunity for at least one hour of daily programming to E, i-xvii include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are To confirm compliance, BSCC staff reviewed culturally relevant and linguistically appropriate, or pro- the Programs Exercise and Recreation social interventions and activities designed to reduce Policy and Procedure, logs, and pertinent recidivism. These programs should be based on the documentation for the months of June, July, youth’s individual needs as required by Sections 1355 and August of 2024. We also interviewed and 1356. Such programs may be provided under the detention staff as well as youth housed at the direction of the Chief Probation Officer or the County facility. Office of Education and can be administered by county partners such as mental health agencies, community A tool utilized to track programming is the based organizations, faith-based organizations or Program Tracker Log. Probation staff. Programs may include but are not limited to: Programs are facilitated by staff, agency (1) Cognitive Behavior Interventions; partners and volunteers, including, but not (2) Management of Stress and Trauma; limited to: (3) Anger Management; • Aggression Replacement Training (4) Conflict Resolution; • Beat Within (5) Juvenile Justice System; • Garden program (6) Trauma-related interventions; ☒ ☐ ☐ • Boys and Girls Club – REACH (7) Victim Awareness; • Boys Council (8) Self-Improvement; • Drug and Alcohol Education (9) Parenting Skills and support; • New Freedom (Gang abatement) (10) Tolerance and Diversity; • Arts and Crafts Program (11) Healing Informed Approaches; • Fitness/Running Program (12) Interventions by Credible Messengers; • Girl Scouts; Girls Circle (13) Gender Specific Programming; • Girls Moving On (14) Art, creative writing, or self-expression; • Cultural heritage programming (15) CPR and First Aid training; • Trauma Counseling (16) Restorative Justice or Civic Engagement; • Interactive Journaling (17) Career and leadership opportunities; and, • Mindfulness (18) Other topics suitable to the youth population. • Culinary Program • Book Club • Teen Assault Prevention The school program collaborates with the Boys and Girls Club program to allow youth to receive Fine Arts or CTE school credits for programming provided by the Boys and Girls Club. 7658 Sonoma JH Targeted PRO 23-24 Page 14 of 15 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Recreation. All youth shall be provided the opportunity 3.6.4 Programs, Recreation and Exercise, 1- for at least one hour of daily access to unscheduled H activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include ☒ ☐ ☐ A review of policy, documentation, interviews orientation and may include coaching of youth. with youth housed at the facility and detention staff provided clarity to confirm compliance. (c) Exercise. All youth shall be provided with the 3.6.4 Programs, Recreation and Exercise, 1- opportunity for at least one hour of large muscle activity H, i each day. ☒ ☐ ☐ After a review of program activity tracker and interviews with youth housed at the facility and detention staff, Sonoma County Juvenile Hall complies with this regulation. The administrator/manager may suspend, for a period Programs, Recreation and Exercise, 2-A not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7658 Sonoma JH Targeted PRO 23-24 Page 15 of 15 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7659 FACILITY NAME: Sonoma County Secure Youth Treatment Facility (SCSYTF) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Vanessa Fuchs, Chief Probation Officer; Dan Flamson, Division Director I, Juvenile Hall; Kilee Willson, Division Director II, JH; Kristy Silva, Division Director; Dawn Kemp, Administrative Assistant, JH; Kristen Vela, Health Program Manager, Sonoma Co. DHS; Elizabeth Barcelo, Cook; Angela Scardina, Dir of Alternative Ed, SCOE; Jason Bowman, Program Supervisor; Melita Combs, JCC III (JH); Male, 19yrs, Male age 19; female youth; random youth. FIELD REPRESENTATIVE: Forrest Coleman DATE: August 27th through August 29th TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING 2.1.4, 1-a Staffing Requirements Each juvenile facility shall: The Sonoma County Secure Youth (a) have an adequate number of personnel sufficient to Treatment Facility (SCSYTF) is a facility that carry out the overall facility operation and its houses SYTF committed youth on 4 out of 6 programming, to provide for safety and security of youth housing units within the Sonoma County and staff, and meet established standards and Juvenile Hall (SCJH). Hence, all Title 15 regulations; policies and procedures pertaining to the SCJH applies to the SCSYTF. BSCC staff reviewed the above policies and procedures, as well as the agency’s Organization Chart, random weekly staff schedule, and daily unit schedule covering the first week of June, July, and August of ☒ ☐ ☐ 2024. In addition, we made personal observations. The Division Director II, with the assistance of the Probation Manager/ Division Director I, is responsible with ensuring that each shift is staffed with enough youth supervision staff to ensure the overall facility operation and its programming including, but not limited to, providing safety and security to youth and to staff while maintaining Title 15 standards. During the evening hours, a Facility Supervisor is responsible for the aforementioned facility operations. 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7659 Sonoma SYTF Targeted PRO 23 24 Page 1 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) ensure that no required services shall be denied 2.1.4, 1-a Staffing Requirements because of insufficient numbers of staff on duty absent exigent circumstances; Through our review of the above policy, visual observations, a review of work schedules for June, July, and August of 2024, as well as a review of the unit programming documentation, BSCC staff determined that SCSYTF regularly ensures that the staffing levels are adequate. ☒ ☐ ☐ At the time of the inspection, the Sonoma County SYTF filled staffing positions, in conjunction with the SCJH l staffing consisted of: 1 Division Director II 2 Division Director I 9 Facility Supervisors 70 Juvenile Correctional Counselors 16 Extra Help Juvenile Correctional Counselors (c) have a sufficient number of supervisory level staff to 2.1.4, 1-b Staffing Requirements ensure adequate supervision of all staff members; Through our review of the above policy, visual observations, work schedules, and interviews with facility JCC staff and youth housed at the facility, BSCC staff determined that SCSYTF regularly ensures that there is always a Supervisory level staff present at the facility on each shift. ☒ ☐ ☐ Sufficient supervisory level staffing is always on duty. At the time of the inspection, the facility is budgeted for the following supervisory level staff: 1 Division Director II 2 Division Director I 9 Facility Supervisors 7659 Sonoma SYTF Targeted PRO 23 24 Page 2 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times 2.1.4, 1-b, I, Staffing Requirements who is responsible for operations and activities and has 2.1.4, 1-c Staffing Requirements completed the Juvenile Corrections Officer Core Course and PC 832 training; The elements of this regulation are confirmed in the Chief Probation Officer (CPO) Appointment and Qualifications Letter, written by the CPO, Vanessa Fuchs, and dated August 21, 2024. Monday through Friday during standard business hours, the facility Division Director and the Probation Managers work together to ensure the daily overall operations of the ☒ ☐ ☐ facility are adequately maintained. A Facility Supervisor is assigned to each shift. The supervisor of each shift is clearly identified on the shift schedule. The facility provides the staff with an overlap in staffing at the beginning of their shift that allows oncoming evening detention staff with an opportunity to receive debriefing prior to reporting to their assigned housing unit. In addition, the current shift roster is posted and clearly identifies the on-duty Facility Supervisor. (e) have at least one staff member present on each living 2.1.4, 1-f Staffing Requirements unit whenever there are youth in the living unit; Through personal observations, as well as through interviews with staff and youth ☒ ☐ ☐ housed at the facility, SCSYTF regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. (f) have sufficient food service personnel relative to the 2.1.4, 1-d Staffing Requirements number and security of living units, including staff qualified and available to: plan menus meeting nutritional BSCC staff interviewed the Food Service requirements of youth; provide kitchen supervision; direct Cook. food preparation and servings; conduct related training programs for culinary staff; and maintain necessary The kitchen staff deliver meals to the units via records; or, a facility may serve food that meets nutritional hot carts and detention staff serve the meals standards prepared by an outside source; to the youth. ☒ ☐ ☐ Meals are prepared on site. Current food service personnel staffing consists of: 1 Food Services Supervisor (Chef) 5 Full Time Cooks 1 Extra Help Cook 7659 Sonoma SYTF Targeted PRO 23 24 Page 3 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) have sufficient administrative, clerical, recreational, 2.1.4, 1-e Staffing Requirements medical, dental, mental health, building maintenance, transportation, control room, facility security and other BSCC staff interviewed the Health Program support staff for the efficient management of the facility, Manager that oversees medical services and and to ensure that youth supervision staff shall not be behavioral health personnel. We also diverted from supervising youth; and, interviewed education services. BSCC staff made personal observations over the course of the inspection. The agency is fortunate to have such a significant base of collaborative partners and support staff. ☒ ☐ ☐ Health Services are fully staffed and are onsite six days per week. There are 8 Registered Nurses that split coverage Monday through Friday. There is also coverage for one weekend day per week between the hours of 7:00am to 9:00pm. SCSYTF Behavior Health personnel are onsite six days per week. There are two Behavioral Health Clinicians. (h) assign sufficient youth supervision staff to provide 2.1.4, 2 Staffing Requirements continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special BSCC staff interviewed detention staff and program needs. Staffing shall be in compliance with a reviewed housing unit logs, programming minimum youth-staff ratio for the following facility types: schedules, and employee daily schedules. The SCSYTF regularly provides youth ☒ ☐ ☐ supervision staffing levels that enable the facility to meet the minimum standards for this regulation. As per WIC 1995, the facility contracts with 11 counties and currently are housing youth from 5 counties. (1) Juvenile Halls 2.1.4, 2-a Staffing Requirements (A) during the hours that youth are awake, one wide-awake youth supervision staff member on Through documentation review, personal duty for each 10 youth in detention; observations, as well as interviews with youth and detention staff, and a review of safety check logs, the facility regularly ensures that there is one wide-awake youth supervision staff member on duty for every 10 youths in ☒ ☐ ☐ detention. The facility has six housing units and houses youth on four out of the six housing units. At the time of this inspection, the Juvenile Hall complex’s overall population was 63 youths. The Secure Youth Treatment Facility # 7659 housed 17 youths. There were 9 females in custody of which 2 were SYTF facility youths. (B) during the hours that youth are confined to their 2.1.4, 2-b Staffing Requirements room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each The facility exceeds Title 15 expectations 30 youth in detention; ☒ ☐ ☐ during the hours that youth are confined to their room for the purpose of sleeping by maintaining a ratio of 1 staff for every 21 youths. 7659 Sonoma SYTF Targeted PRO 23 24 Page 4 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff 2.1.4, 1-h Staffing Requirements members on duty at all times, regardless of the 2.1.4, 2-c Staffing Requirements number of youth in detention, unless an arrangement has been made for backup support Through a review of housing unit logs, safety services which allow for immediate response to ☒ ☐ ☐ check documentation, and the daily staff emergencies; and, schedule, personal observations, as well as, through interviews with detention staff, SCSYTF regularly ensures that the minimum youth-to-staff ratio is met. (D) at least one youth supervision staff member on 2.1.4, 1-g Staffing Requirements duty who is the same gender as youth housed in the facility. According to shift schedules, housing unit logs, visual observations, and interviews with staff and youth, there is always a male and ☒ ☐ ☐ female youth supervision staff in the facility. At the time of this inspection, there were 9 female youth being housed in the juvenile hall detention complex of which 7 were juvenile hall facility youths. (E) personnel with primary responsibility for other 2.1.4, 1-e Staffing Requirements duties such as administration, supervision of personnel, academic or trade instruction, clerical, Only youth supervision staff provide kitchen or maintenance shall not be classified as ☒ ☐ ☐ supervision of the youth. youth supervision staff positions. Non-sworn staff are not part of designated youth supervision staff. (2) Special Purpose Juvenile Halls The Sonoma County Secure Youth (A) during hours that youth are awake, one wide- Treatment Facility is not a Special Purpose ☐ ☐ ☒ awake youth supervision staff member on duty for Juvenile Hall. The below Section A through E each 10 youth in detention; are not applicable to this facility. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The Sonoma County Secure Youth (A) during the hours that youth are awake, one Treatment Facility (SCSYTF) is a wide-awake youth supervision staff member on commitment program, but not a Camp. ☐ ☐ ☒ duty for each 15 youth in the camp population; Therefore, the below camp sections A through F are not applicable to this facility inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; 7659 Sonoma SYTF Targeted PRO 23 24 Page 5 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1328 SAFETY CHECKS 3.1.12 Safety Checks The facility administrator shall develop and implement BSCC staff reviewed the above policy and policy and procedures that provide for direct visual the facility’s safety checks for the months of observation of youth at a minimum of every 15 minutes, June, July, and August of 2024. The at random or varied intervals during hours when youth documentation included safety check “Round are asleep or when youth are in their rooms, confined in Summaries”, generated from the Automated holding cells or confined to their bed in a dormitory. Rounds Tracking System. BSCC staff also Supervision is not replaced, but may be supplemented reviewed 15-minute Watch logs that are by, an audio/visual electronic surveillance system handwritten logs utilized in the intake unit. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety The Automated Rounds Tracking system, is checks shall be documented with the actual time the an integrated hardware/software system check is completed. which is used as a tool to track and print ☒ ☐ ☐ historical reports of Safety Check Rounds activity. The Rounds Tracking system is not designed nor intended for the tracking of 5- minute safety checks. The Auto Rounds sensors are located on or adjacent to the door frames of the endmost sleeping rooms. The sensors are activated by staff using a magnetic key. 15-minute Watch Sheets are utilized in HU7, Intake & Release, and Court/Visitation. Documentation show that supervisory staff are consistent with auditing safety checks. 7659 Sonoma SYTF Targeted PRO 23 24 Page 6 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT 3.5.5 Placing Youth in Locked Rooms (RC) (a) The facility administrator shall develop and The Sonoma County Youth Treatment implement written policies and procedures addressing Facility (SCSYTF) is a facility that houses the confinement of youth in their room that are youth on 4 out of 6 housing units within the consistent with Welfare and Institutions Code Section Sonoma County Juvenile Hall (SCJH). The 208.3. The placement of a youth in room confinement two facilities abide by the same SCJH shall be accomplished in accordance with the following policies and procedures referenced guidelines: throughout this inspection report, including room confinement. ☒ ☐ ☐ To help determine compliance, BSCC staff reviewed room confinement incident report examples that occurred between May and August of 2024. In summary, we reviewed two incident report examples of incidents resulting in placing an SCSYTF youth in room confinement. BSCC staff also reviewed policy and procedure, interviewed detention staff, interviewed collaborative partners, and interviewed youth housed at the facility. (1) Room confinement shall not be used before 3.5.5, 1-B Placing Youth in Locked Rooms other, less restrictive, options have been attempted (RC) and exhausted, unless attempting those options poses a threat to the safety or security of any youth ☒ ☐ ☐ The ‘In Room Tracking Form’ articulates the or staff. reason for youth in a locked room/room confinement and the less restrictive alternatives attempted. (2) Room confinement shall not be used for the 3.5.5, 1-A Placing Youth in Locked Rooms purposes of punishment, coercion, convenience, or (RC) retaliation by staff. BSCC staff confirmed compliance through a review of documentation, interviews with youth housed at the facility, interviews with detention staff, and interviews with collaborative partners working within the ☒ ☐ ☐ facility. BSCC staff provided technical assistance related to ensuring that Special Program (SP) youth are placed in their rooms for bedtime at the same time as other youth, who are not on SP, and who have also failed to earn the necessary points for a later bedtime. (3) Room confinement shall not be used to the extent 3.5.5, 1-C Placing Youth in Locked Rooms that it compromises the mental and physical health ☒ ☐ ☐ (RC) of the youth. 7659 Sonoma SYTF Targeted PRO 23 24 Page 7 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room 3.5.5, 3-F, i Placing Youth in Locked Rooms confinement. After the youth has been held in room (RC) confinement for a period of four hours, staff shall do one or more of the following: BSCC staff observed that Juvenile Correctional Counselor (JCC) staff will notify the on-duty supervisor and document the safety and security threat in an incident report. The facility utilizes a In Room Tracking Form when a resident, due to safety concerns, is placed in a locked room with minimal or no contact with persons other than staff or ☒ ☐ ☐ attorneys, staff will fill out the In-Room Tracking Form, documenting the reason for this action. In assessing youth who have been placed in a locked room due to safety concerns, as a best practice, BSCC staff recommend that the facility ensure that JCC detention staff document youth behaviors observed during assessment interval points of contacts. This helps provide rationale related to the time a youth is kept a locked room and eliminates potential perceived biases by staff. 3.5.5, 3-E, i Placing Youth in Locked Rooms (1) Return the youth to general population. ☒ ☐ ☐ (RC) 3.5.5, 3-E, ii Placing Youth in Locked Rooms (2) Consult with mental health or medical staff. ☒ ☐ ☐ (RC) (3) Develop an individualized plan that includes the 3.5.5, 3-E, iii Placing Youth in Locked Rooms goals and objectives to be met in order to reintegrate (RC) the youth to general population. ☒ ☐ ☐ The Individualized Plan is a well-detailed document. Per policy, it is utilized either once the 4-hour mark has approached and or the time in room will be beyond 4 hours. (4) If room confinement must be extended beyond 3.5.5, 3-F, i Placing Youth in Locked Rooms four hours, staff shall do each of the following: (RC) (A) Document the reasons for room confinement and the basis for the extension, the date and time There have been no reports of a youth being the youth was first placed in room confinement, held in room confinement beyond four hours. and when he or she is eventually released from ☒ ☐ ☐ room confinement. The facility uses the following documentation tools to help track and log room confinement include, but are not limited to: • Unit Logbook • In Room Tracking Form (B) Develop an individualized plan that includes 3.5.5, 3-F, ii Placing Youth in Locked Rooms the goals and objectives to be met in order to (RC) integrate the youth to general population. ☒ ☐ ☐ Individualized Plan is identified as a type of reintegration plan. There is also a Time out program that separates a youth from the group outside of his/her room. (C) Obtain documented authorization by the 3.5.5, 3-F, iii Placing Youth in Locked Rooms facility superintendent or his or her designee ☒ ☐ ☐ (RC) every four hours thereafter. 7659 Sonoma SYTF Targeted PRO 23 24 Page 8 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) This section is not intended to limit the use of 3.5.5, 4-A and E Placing Youth in Locked single-person rooms or cells for the housing of youth Rooms (RC) ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in 3.5.5, 4-B Placing Youth in Locked Rooms court holding facilities or adult facilities. (RC) ☒ ☐ ☐ This facility is not either a Court Holding Facility or an Adult Facility. (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an 3.5.5, 4-C Placing Youth in Locked Rooms extraordinary emergency circumstance that requires (RC) a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 3.5.5, 4-D Placing Youth in Locked Rooms placed in a locked cell or sleeping room to treat and (RC) protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE 3.4.13 Use of Force (UF) The facility administrator, in cooperation with the BSCC staff reviewed the Use of Force (UOF) responsible physician, shall develop and implement policy and reviewed Incident reports for written policies and procedures for the use of force, incidents that occurred between May and which may include chemical agents. Force shall never August of 2024. We also interviewed youth be applied as punishment, discipline, retaliation or housed at the facility, detention staff, and treatment. collaborative partners to gain further insight (a) At a minimum, each facility shall develop policies and to confirm compliance with this regulation. procedures which: ☒ ☐ ☐ One use of force incident was reported for SCSYTF youth. The use of force was necessary due to assaultive behavior. BSCC staff commend the agency on detention staff’s efforts to de-escalate situations and make use of verbal diffusion techniques. (1) restricts the use of force to that which is deemed 3.4.13, 2-A Use of Force (UF) reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, ☒ ☐ ☐ In review of incident reports and interviews others and the facility. with youth, detention staff use of force was deemed reasonable and necessary. 7659 Sonoma SYTF Targeted PRO 23 24 Page 9 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) outline the force options available to staff including 3.4.13, 2-A, i-iv Use of Force (UF) both physical and non-physical options and define when those force options are appropriate. SCSYTF force options that are allowed include, but are not limited to, the below: ☒ ☐ ☐ • Empty Hands Control Methods • Physical Restraints • Oleoresin Capsicum (OC) • Extractions (room/common areas) (3) describe force options or techniques that are 3.4.13, 3-A, i-iii Use of Force (UF) ☒ ☐ ☐ expressly prohibited by the facility. (4) describe the requirements of staff to report any 3.4.13, 4-A Use of Force (UF) inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that 3.4.13, 4-A, i-vii Use of Force (UF) includes time period and procedure for documenting and reporting the use of force, including reporting The above policies address documentation, requirements of management and line staff and review by supervisor, and debrief of youth procedures for reviewing and tracking use of force and staff. incidents by supervisory and or management staff, which include procedures for debriefing a particular ☒ ☐ ☐ Staff are required to complete an incident incident with staff and/or youth for the purposes of report by the end of their shift, unless training as well as mitigating the effects of trauma that approved by a supervisor, to complete it the may have been experienced by staff and /or the youth next day. involved. BSCC staff thought well of the detail within the UOF log. (6) Include an administrative review and a system for 3.4.13, 4-C, and 4-E, Use of Force (UF) investigating unreasonable use of force. A review of incident reports shows that SCSYTF documents and report incidents in accordance with Title 15 minimum standards. ☒ ☐ ☐ In addition to onsite review of all use of force incidents by the Facility Supervisor and Director II, there is a Use of Force Review Committee that review UOF incidents. Facility administration review all new incident reports each business day. (7) define the role, notification, and follow-up 3.4.13, 4-B Medical and MH Notification, Use procedures required after use of force incidents for of Force (UF), and 3.4.13, 4-D. I medical, mental health staff and parents or legal Parent/Guardian Notification, Use of Force guardians. (UF) ☒ ☐ ☐ Per the above policy, the Facility Supervisor is required to notify a parent or legal guardian of any use of force involving a resident. BSCC staff observed compliance with this regulation. (8) describe the limitations of use of force on pregnant 3.1.13, 3-A Pregnant Youth in Custody youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force 3.4.13, 2-A, iii Use of Force option shall include policies and procedures that: 3.4.15, 4-A Use of Chemical Agents (1) identify who is approved to carry and/or utilize ☒ ☐ ☐ chemical agents in the facility and the type, size and One reported incident involving the use of the approved method of deployment for those Oleoresin Capsicum (OC) spray/chemical chemical agents. agents. 7659 Sonoma SYTF Targeted PRO 23 24 Page 10 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) mandate that chemical agents only be used when 3.4.13, 2-A, iii-a Use of Force there is an imminent threat to the youth’s safety or the 3.4.15, 7-A, i-xii Use of Chemical Agents safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably BSCC staff confirmed that the use of OC possible. spray appropriate for the circumstances. (3) outline the facility’s approved methods and 3.4.13, 4-B Medical and MH Notification, Use timelines for decontamination from chemical agents. of Force This shall include that youth who have been exposed 3.4.13, 4-D. I Parent/Guardian Notification, to chemical agents shall not be left unattended until Use of Force that youth is fully decontaminated or is no longer ☒ ☐ ☐ suffering the effects of the chemical agent. In addition to reviewing related policies and incident reports and associated documentation, BSCC staff interviewed youth housed at the facility, detention staff, supervisory staff, and medical services. (4) define the role, notification, and follow-up 3.4.13, 2-A, iii-a Use of Force procedures required after use of force incidents 3.4.15, 9-A, i-vi Use of Chemical Agents involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. BSCC staff interviewed Health Services staff to help determine compliance with this regulation. (5) provide for the documentation of each incident of 3.4.13, 1 UF Training 3.4.15, 1-A OC use of chemical agents, including the reasons for Training, Use of Force which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ Incident reports reviewed contain the of use, decontamination procedures applied and elements of this regulation. identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which 3.4.13, 1-A Use of Force require that agencies provide initial and regular training 3.4.15, 4-A, i-c and ii Use of Chemical Agents in use of force and chemical agents when appropriate that address: The referenced policy and curriculum for (1) known medical and behavioral health conditions defensive tactics and verbal de-escalation that would contraindicate certain types of force; techniques includes knowing of any pre- existing medical and/or behavioral health conditions which would limit or restrict certain ☒ ☐ ☐ UOF techniques. This includes Core Training and annual updates for use of force for all detention staff. The elements of this regulation are confirmed in the Chief Probation Officer (CPO) Appointment and Qualifications Letter, written by the CPO, Vanessa Fuchs, and dated August 21, 2024. (2) acceptable chemical agents and the methods of 3.4.13, 1-A Use of Force application. ☒ ☐ ☐ 3.4.15, 5-A through C, Use of Chemical Agents (3) signs or symptoms that should result in 3.4.13, 1-A Use of Force ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of 3.4.13, 1-A Use of Force ☒ ☐ ☐ Use of Force. (5) physical training force options that may require 3.4.13 Use of Force (UF) the use of perishable skills. The elements of this regulation are confirmed ☒ ☐ ☐ in the Chief Probation Officer (CPO) Appointment and Qualifications Letter, written by the CPO, Vanessa Fuchs, and dated August 21, 2024. 7659 Sonoma SYTF Targeted PRO 23 24 Page 11 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (6) timelines the facility uses to define regular 3.4.13 Use of Force (UF) training. The elements of this regulation are confirmed in the Chief Probation Officer (CPO) Appointment and Qualifications Letter, ☒ ☐ ☐ written by the CPO, Vanessa Fuchs, and dated August 21, 2024. The facility participates in an 8-hour course, updated annually. 1361 GRIEVANCE PROCEDURE 3.5.4 Grievance Procedure-Residents The facility administrator shall develop and implement BSCC staff reviewed the grievances written policies and procedures whereby any youth may submitted between February through August appeal and have resolved grievances relating to any 2024 and the Grievance Log for the past 6 condition of confinement, including but not limited to months. This included example of youth health care services, classification decisions, program ☒ ☐ ☐ grievances and due process documentation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or In addition, BSCC staff interviewed youth violations of the nondiscrimination policy. There shall be housed at the facility, as well as detention no time limit on filing grievances. Policies and staff. procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 3.5.4 Grievance Procedure-Residents grievance, which includes provisions for the youth to have free access to the form; During our physical inspection, we observed ☒ ☐ ☐ that grievances were readily available to youth. In addition, the grievance lock boxes were in the housing pods to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file 3.5.4 Grievance Procedure-Residents the grievance or to deliver the form to any youth supervision staff working in the facility; The youth were aware of the grievance ☒ ☐ ☐ procedures and the location of grievances and the grievance lockbox to confidentially file a grievance if needed. (c) resolution of the grievance at the lowest appropriate 3.5.4 Grievance Procedure-Residents ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to 3.5.4 Grievance Procedure-Residents grievances within three (3) business days, grievances that relate to health and safety issues must be Once an unresolved grievance form is ☒ ☐ ☐ addressed immediately; received, the Supervisor will attempt to settle grievances within eight (8) on-duty hours. This is commendable efforts. (1) The youth may elect to be present to explain 3.5.4 Grievance Procedure-Residents his/her version of the grievance to a person not directly involved in the circumstances which led to ☒ ☐ ☐ The youth interviewed indicated that during the grievance. the intake and orientation process; the grievance procedure was clearly explained. (2) Provision for a staff representative approved by 3.5.4 Grievance Procedure-Residents ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance 3.5.4 Grievance Procedure-Residents which includes the reasons for the decisions; ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond professionally. (f) a system which provides that any appeal of a 3.5.4 Grievance Procedure-Residents grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; 7659 Sonoma SYTF Targeted PRO 23 24 Page 12 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) resolution of the grievance must occur within ten (10) 3.5.4 Grievance Procedure-Residents business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; ☒ ☐ ☐ The documentation as well as interviews and, show that detention staff respond to grievances in a timely fashion. (h) the policy shall provide multiple internal and external 3.5.4 Grievance Procedure-Residents ☒ ☐ ☐ methods to report sexual abuse and sexual harassment. 2.1.17 and 18 Whether or not associated with a grievance, concerns 1.1.9-2 Citizen Complaint of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ The referenced policy is the citizen complaint policies and procedures within a specified timeframe. process in Sonoma County Probation Administration Manual. 1371 PROGRAMS, RECREATION, AND 3.6.4 Programs, Recreation and Exercise EXERCISE. BSCC staff reviewed the Program’s Exercise The facility administrator shall develop and implement and Recreation policy and procedure, logs, written policies and procedures for programs, ☒ ☐ ☐ and pertinent documentation for the months recreation, and exercise for all youth. The intent is to of June, July, and August of 2023. minimize the amount of time youth are in their rooms or their bed area. The facility’s policy and procedure comply with this regulation, as required. Juvenile facilities shall provide the opportunity for 3.6.4 Programs, Recreation and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each BSCC staff provided technical assistance Saturday, Sunday or other non-school days, of which related to the Program Tracking software. one hour shall be an outdoor activity, weather We discussed eliminating “other” as a drop permitting. down for programming and adding ☒ ☐ ☐ programming drop down options that will provide added clarity regarding programs that occurred. Youth interviewed report going outdoors for recreation daily. A youth’s participation in programs, recreation, and 3.6.4 Programs, Recreation and Exercise exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ There was no report of or documentation represents a threat to the safety and security of the provided to indicate a youth’s participation in facility. any program was suspended. Such program, recreation, and exercise schedule shall 3.3.15 Program and Activities Schedule be posted in the living units. The calendar is well-detailed and shows the ☒ ☐ ☐ programs that are mandatory or voluntary for youth. This provides clarity in schedule to all youth, including the out of county youth who have court-ordered programming. 7659 Sonoma SYTF Targeted PRO 23 24 Page 13 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, A letter dated May 5, 2024, and provided by recreation, and exercise by the responsible agency to Dan Flamson, Division Director I, confirmed ensure content offered is current, consistent, and that an annual review of the programs, relevant to the population. recreation, and exercise was conducted to ensure content offered is current, consistent, and relevant to the population. BSCC observed that the letter was very comprehensive and offered specificity of detail to the review process. ☒ ☐ ☐ The facility is a regional hub, housing youth from multiple counties. To fulfill commitment programming, the facility has a supervisor assigned and dedicated to facility programming for the youth. The programming supervisor has a team of detention officers to support programming efforts for SYTF youth that include, but are not limited to, individual case management. 7659 Sonoma SYTF Targeted PRO 23 24 Page 14 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the 3.6.4 Programs, Recreation and Exercise, 1- opportunity for at least one hour of daily programming to E, i-xvii include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are To confirm compliance, BSCC staff reviewed culturally relevant and linguistically appropriate, or pro- the Programs Exercise and Recreation social interventions and activities designed to reduce Policy and Procedure, logs, and pertinent recidivism. These programs should be based on the documentation for the months of June, July, youth’s individual needs as required by Sections 1355 and August of 2024. We also interviewed and 1356. Such programs may be provided under the detention staff as well as youth housed at the direction of the Chief Probation Officer or the County facility. Office of Education and can be administered by county partners such as mental health agencies, community A tool utilized to track programming is the based organizations, faith-based organizations or Program Tracker Log. Probation staff. Programs may include but are not limited to: Programs are facilitated by staff, agency (1) Cognitive Behavior Interventions; partners, and volunteers, including, but not (2) Management of Stress and Trauma; limited to: (3) Anger Management; • Aggression Replacement Training (4) Conflict Resolution; • Beat Within (5) Juvenile Justice System; • Garden program (6) Trauma-related interventions; • Boys and Girls Club – REACH (7) Victim Awareness; • Boys Council (8) Self-Improvement; ☒ ☐ ☐ • Drug and Alcohol Education (9) Parenting Skills and support; • New Freedom (Gang abatement) (10) Tolerance and Diversity; • Arts and Crafts Program (11) Healing Informed Approaches; • Fitness/Running Program (12) Interventions by Credible Messengers; • Girl Scouts; Girls Circle (13) Gender Specific Programming; • Girls Moving On (14) Art, creative writing, or self-expression; • Cultural heritage programming (15) CPR and First Aid training; • Trauma Counseling (16) Restorative Justice or Civic Engagement; • Interactive Journaling (17) Career and leadership opportunities; and, • Mindfulness (18) Other topics suitable to the youth population. • Culinary Program • Book Club • Teen Assault Prevention The school program collaborates with the Boys and Girls Club program to allow youth to receive Fine Arts or CTE school credits for programming provided by the Boys and Girls Club. Also, there is a JCC III staff with an assignment dedicated to higher education programming for the SYTF youths. (b) Recreation. All youth shall be provided the opportunity 3.6.4 Programs, Recreation and Exercise, 1- for at least one hour of daily access to unscheduled H activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include ☒ ☐ ☐ A review of policy, documentation, and orientation and may include coaching of youth. interviews with youth housed at the facility and detention staff provided clarity to confirm compliance. (c) Exercise. All youth shall be provided with the 3.6.4 Programs, Recreation and Exercise, 1- opportunity for at least one hour of large muscle activity H, i each day. ☒ ☐ ☐ After a review of program activity tracker and interviews with youth housed at the facility and detention staff, Sonoma County Juvenile Hall complies with this regulation. 7659 Sonoma SYTF Targeted PRO 23 24 Page 15 of 16 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The administrator/manager may suspend, for a period Programs, Recreation and Exercise, 2-A not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7659 Sonoma SYTF Targeted PRO 23 24 Page 16 of 16 A453 JUV Targeted PRO eff. 1/2024