Stanislaus Probation (2023-2024 inspection cycle)

December 15, 2023 Mark Ferriera, Chief Probation Officer Stanislaus Probation Department 2215 Blue Gum Avenue Modesto, CA 95358 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, STANISLAUS COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Ferriera: The 2023-2024 Comprehensive Inspection of the Stanislaus County Probation Department has been completed. A pre-inspection briefing was held on Wednesday, April 19, 2023, and the following facilities were inspected between Monday, September 18, 2023 and Wednesday, September 20, 2023 : FACILITY NAME BSCC # FACILITY TYPE Stanislaus Juvenile Hall 7673 JH Stanislaus Secure Youth Treatment Facility 7674 SYTF Stanislaus Juvenile Commitment Facility 7675 CAMP These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified the following items of noncompliance with Title 15 Minimum Standards at each of the detention facilities: Mark Ferriera, Chief Probation Officer Page 2 Title 15 Section, 1355 Institutional Assessment and Case Plan: The Institutional Case Plan was not being completed within required timeframes. Per Section (b)(1), a case plan shall be developed for each youth being held for at least thirty days. In addition, goals and objectives were not being set in the case plan. Per Section (2)(A), the case plan shall include objectives and a time frame for the resolution of problems identified in the assessment. In addition, the agency set procedures to review case plans every thirty days, however periodic reviews were not consistently being completed. Per Section (3), the regulation requires periodic evaluation of progress toward meeting the objectives, including periodic review and discussion of the plan with the youth. Title 15 Section, 1391 Discipline Process: The Discipline Process was not complying with the elements of 1391 (f). Refer to the attached Procedures Checklist for detailed information. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity and Title 24 compliance. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified and no areas of noncompliance were noted. CORRECTIVE ACTION PLAN (CAP) An Exit Briefing with your staff was held on Wednesday, September 20, 2023; BSCC staff presented an overview of the inspection and discussed technical assistance and best practice recommendations. BSCC staff reviewed and provided an Initial Inspection Report for noncompliance items found during the inspection. We are in receipt of your Corrective Action Plan (CAP) dated November 17, 2023, informing us how you intend to correct the areas of noncompliance. We have approved your CAP and responded under separate cover. * * * Please email me at shay.molennor@bscc.ca.gov or call (916) 708-2062 if you have any questions. Sincerely, SHAY MOLENNOR Field Representative Facilities Standards and Operations Division 7673+ Stanislaus Probation JH SYTF CAMP LTR 23-24 Mark Ferriera, Chief Probation Officer Page 3 Enclosures Cc: Presiding Judge, Stanislaus County Juvenile Court* Chair, Juvenile Justice Commission, Stanislaus County* Chair, Board of Supervisors, Stanislaus County* County Administrator, Stanislaus County* Tracie Martin, Superintendent (Electronic Copy) *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7673+ Stanislaus Probation JH SYTF CAMP LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7673 FACILITY NAME: Stanislaus County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Tracie Martin, Superintendent, Antonio Prado, Facility Manager, Maryvel Valencia, Facility Manager, Andrea Pires, RN-Wellpath Facility Coordinator, Shamerin Bourang, LCSW-Wellpath, Pam Reeves, Associate LCSW-Wellpath, John Luis, Principal, Carrie Van Roekel-Supervising Custodial Cook, Male-age 19, female-age 17 FIELD REPRESENTATIVE: Shay Molennor DATE: September 18-20, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Policy 107.3.2 (a) State Requirements BUILDING AND GROUNDS March 30, 2022 On an annual basis, or as otherwise required by law, July 25, 2023 each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Policy 107.3.2 (b) clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); December 8, 2021 (c) local health officer, inspection in accordance with Policy 107.3.2 (c) Health and Safety Code Section 101045; Environmental: April 22, 2021 September 6, 2022 ☒ ☐ ☐ Medical/Mental Health: July 28, 2021 October 3, 2022 Nutrition: December 7, 2021 October 3, 2022 (d) county superintendent of schools on the adequacy of Policy 107.3.2 (d) educational services and facilities as required in Section 1370; August 18, 2022 ☒ ☐ ☐ August 23, 2023 (e) juvenile court as required by Section 209 of the Policy 107.3.2 (e) Welfare and Institutions Code; and, ☒ ☐ ☐ October 25, 2021 October 20, 2022 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7673 Stanislaus JH PRO 23-24 Page 1 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) the Juvenile Justice Commission as required by Policy 107.3.2 (f) Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ Probation Commission as required by Section 240 of the October 19, 2021 Welfare and Institutions Code. October 20, 2022 1320 APPOINTMENT AND QUALIFICATIONS Policy 1200: Recruitment and Selection BSCC Note: Compliance with this section is determined A memorandum dated July 28, 2023, by Chief by receipt of the Chief Probation Officer’s certification Probation Officer Mark Ferriera addressed letter confirming that all elements of regulation are met. this regulation. (a) Appointment ☒ ☐ ☐ One Superintendent and two Facility In each juvenile facility there shall be a superintendent, Managers oversee the operations and director or facility manager in charge of its program and employees. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 1200.7 Employment Standards Each facility shall: Policy 1200.3 Recruitment (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 1200.4 Selection Process examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 1200.7.1 Standards for Probation and training requirements adopted by the Board ☒ ☐ ☐ Corrections Officers pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 1200.4 (g),(h) employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Policy Section 308.4 Volunteers and Student employees of the facility, who may be present at the Internships: Recruitment, Selection and facility, shall have such clearance and qualifications as Appointment ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 7673 Stanislaus JH PRO 23-24 Page 2 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Policy 217 Staffing Plan 217.3 Staffing Plan Requirements Each juvenile facility shall: Policy 217.3.1 (a) Responsibilities (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The agency staff for their JH, Camp, and programming, to provide for safety and security of youth SYTF, which are co-located on the same and staff, and meet established standards and campus. The combined population was 61 on regulations; September 20, 2023. Population numbers: • 40 Detention • 11 Camp • 10 SYTF BSCC staff reviewed the department organizational chart, budgeted positions, vacancy chart, seniority list, and staffing shift ☒ ☐ ☐ assignments. In addition, BSCC staff reviewed a two-week staffing schedule from July 2022 and July 2023 and a supervisor staffing schedule from December 2022 and August 2023. • 11 Supervising Probation Corrections Officer (3 vacant) • 23 Probation Corrections Officer III (6 vacant) • 38 Probation Corrections Officer II-(7 vacant) • 7 Probation Corrections Officer I- Extra Help The agency is in compliance with this regulation. (b) ensure that no required services shall be denied Policy 217.3.1 (a) because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 217.3.1 (b) ☒ ☐ ☐ ensure adequate supervision of all staff members; (d) have a clearly identified person on duty at all times Policy 217.3.1 (c) who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; (e) have at least one staff member present on each living Policy 217.3.1 (e) ☒ ☐ ☐ unit whenever there are youth in the living unit; (f) have sufficient food service personnel relative to the Policy 200 Financial Practices number and security of living units, including staff Policy 200.8 Staffing Plan qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct Food services are provided by agency staff. food preparation and servings; conduct related training The facility has one Supervising Custodial ☒ ☐ ☐ programs for culinary staff; and maintain necessary Cook, six Custodial Cooks, and one assistant records; or, a facility may serve food that meets nutritional cook. BSCC staff reviewed the kitchen staffing standards prepared by an outside source; schedule from October 2022 through December 2022 and July 2023 through September 2023. 7673 Stanislaus JH PRO 23-24 Page 3 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) have sufficient administrative, clerical, recreational, Policy 201 Supervision of Youth medical, dental, mental health, building maintenance, Policy 201.5 Separation of Duties transportation, control room, facility security and other Policy 217.3 support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be The agency has two budgeted Legal Clerk diverted from supervising youth; and, positions with one currently vacant. Stanislaus County provides the maintenance, groundskeeping, laundry, and warehouse services for the facilities. ☒ ☐ ☐ WellPath provides daily medical coverage from 5:30 a.m. through 11:00 p.m. with either an RN or LVN on duty. After hours, an on-call supervising nurse is available. A medical doctor, psychiatrist, and a psychiatric RN are onsite one day a week. WellPath provides daily mental health services. Hours vary from 6:00 a.m. through 3:30 p.m. After hours on-call mental health coverage is available. s(h) assign sufficient youth supervision staff to provide Policy 217.3.1 (f),(g) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy 201.3 Supervision of Youth (A) during the hours that youth are awake, one ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Policy 201.3 room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Policy 201.3 members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy 201.3 duty who is the same gender as youth housed in ☒ ☐ ☐ Policy 217.3.1 (d) the facility. (E) personnel with primary responsibility for other Policy 201.3.1 Other Staff Positions duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls The facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; 7673 Stanislaus JH PRO 23-24 Page 4 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The facility is not a camp. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy 300.3 New Employee Orientation AND TRAINING Policy 300.3.1 Youth Supervision Orientation Policy 303 Training (a) Prior to assuming any responsibilities each youth Policy 303.5 Training Program Phases supervision staff member shall be properly oriented to their duties, including: A memorandum dated July 28, 2023, by Chief (1) youth supervision duties; ☒ ☐ ☐ Probation Officer Mark Ferriera addressed all elements of this regulation. BSCC staff reviewed the agency’s Facilities Training Program Manual, STC training program report, CORE completion report, and Well Trained Officer STC program. (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 300.3 (3) the identity of their supervisor; ☒ ☐ ☐ Policy 300.3 7673 Stanislaus JH PRO 23-24 Page 5 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) the identity of persons who are responsible to Policy 300.3 ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Policy 300.3 ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Policy 300.3 (b) Prior to assuming any responsibility for the Policy 300.3.1 supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility- Staff receive 160 hours of facility-specific ☒ ☐ ☐ specific orientation, including: orientation and training by two facilities training officers. The FTO program also provides remedial training as needed. (1) individual and group supervision techniques; ☒ ☐ ☐ Policy 300.3.1 (2) regulations and policies relating to discipline and Policy 300.3.1 rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 300.3.1 (4) suicide prevention and response to suicide Policy 300.3.1 ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 300.3.1 techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; Policy 300.3.1 Staff are required to attend Title 15 Trauma (6) review of policies and procedures referencing Informed Care annually. In addition, staff are ☒ ☐ ☐ trauma and trauma-informed approaches; trained to trauma-informed approaches through the agency’s Case Management, Youth Rights-Protection from Abuse and Counseling and Counseling Services Policies. (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Policy 300.3.1 (8) routine security measures, including facility Policy 300.3.1 ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Policy 300.3.1 ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Policy 300.3.1 (11) fire/life safety training ☒ ☐ ☐ Policy 300.3.1 (c) Prior to assuming sole supervision of youth, each Policy 303 Training youth supervision staff member shall successfully Policy 303.4 Minimum Training Requirements complete the requirements of the Juvenile Corrections Policy 303.5 Training Program Phases Officer Core Course pursuant to Penal Code Section 6035. Procedures 300.2 Standards and Training for ☒ ☐ ☐ Corrections (STC) Core Training The BSCC Standards and Training for Corrections found the agency in compliance with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 303.4 supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. Procedures 300.2 1323 FIRE AND LIFE SAFETY Policy 402.6 Fire Training Whenever there is a youth in a juvenile facility, there shall Youth supervision staff receive Fire and Life be at least one wide awake person on duty at all times Safety training through CORE. The who meets the training standards established by the ☒ ☐ ☐ memorandum as to staff training dated June Board for general fire and life safety which relate 28, 2023, by Chief Probation Officer Mark specifically to the facility. Ferriera confirmed compliance with this regulation. 7673 Stanislaus JH PRO 23-24 Page 6 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 103 Detention Manual Policy 103.3 Responsibilities All facility administrators shall develop, publish, and implement a manual of written policies and procedures Procedure Juvenile Detention Procedure that address, at a minimum, all regulations that are Manual-Organizational Structure, applicable to the facility. Such a manual shall be made Appointment and Responsibility available to all employees, reviewed by all employees, and shall be administratively reviewed at a minimum The agency utilizes Lexipol for their manual every two years, and updated, as necessary. Those ☒ ☐ ☐ which is posted on the Stanislaus County records relating to the standards and requirements set Probation Department’s website and is forth in these regulations shall be accessible to the Board utilized by all agency custodial programs. The on request. manual was administratively reviewed and The manual shall include: updated on July 24, 2023, by Facility Superintendent, Tracie Martin. The agency is in compliance with this regulation. (a) table of organization, including channels of Policy 100.7 Chain of Command ☒ ☐ ☐ communications and a description of job classifications; Policy 100.7.1 Organizational Chart (b) responsibility of the probation department, purpose of Policy 223 Professional Relationships programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Policy 100.4 Facility Superintendent and Managers Responsibilities ☒ ☐ ☐ Policy 100.5 Probation Corrections Officer Responsibilities (d) initial orientation and training program for employees; ☒ ☐ ☐ Policy 300.3 New Member Orientation (e) initial orientation, including safety and security issues Policy 307.3 New Health Care Provider and anti-discrimination policies, for support staff, contract Orientation employees, school, mental/behavioral health and Policy 308.9.2 Volunteers and Student ☒ ☐ ☐ medical staff, program providers and volunteers; Internships-State Requirements Policy 311 Support Personnel Orientation and Training (f) maintenance of record-keeping, statistics and Policy 222.3.2 Records Bureau ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 222.3.2 (2) legal and proper care of youth; ☒ ☐ ☐ Policy 222.3.2 (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 222.3.2 (4) supply of information to the juvenile court and Policy 222.4 File Access and Security ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Policy 222.4 (g) ethical responsibilities; ☒ ☐ ☐ Policy 300.3 New Employee Orientation (h) trauma-informed approaches; ☒ ☐ ☐ Policy 300.3.1 Youth Supervision Orientation (i) culturally responsive approaches; ☒ ☐ ☐ Policy 300.3.1 Policy 302.4 (e) Training Officer (j) gender responsive approaches; ☒ ☐ ☐ Responsibilities 7673 Stanislaus JH PRO 23-24 Page 7 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) a non-discrimination provision that provides that all Policy 608 Youth Nondiscrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 513.3 Firearms and Weapons Locker chemical agents related security devices, and weapons ☒ ☐ ☐ Policy 513.4 Inventory and ammunition, where applicable; Policy 513.5 Review, Inspection and Approval (m) establishment of procedures for collection of Medi- 501.5.4 Medi-Cal Eligibility and Enrollment Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Policy 306 Prison Rape Elimination Act sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 402 Fire Safety The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 402.7 Inspections with two-year retention of the inspection record; BSCC staff reviewed Fire Drills and Life Safety Inspections for 2022 and 2023. Fire drills are completed monthly. In addition, BSCC staff reviewed service reports for completed inspections. ☒ ☐ ☐ BSCC staff reviewed February 23, 2023, Fire Alarm and Life Safety Inspection and Fire Sprinkler Annual inspection completed by Tri- Signal Integration, Inc. The agency is in compliance with this regulation. (c) fire prevention inspections as required by Health and Policy 402.7 ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; Policy 404.3 Evacuation Plan ☒ ☐ ☐ BSCC staff reviewed the agency’s Evacuation Plan and evacuation maps. (e) documented fire drills not less than quarterly; Policy 402.3 Fire Suppression Pre-Planning Procedure 400.2 Fire Procedure (Drills and ☒ ☐ ☐ Real) The agency conducts monthly fire drills. 7673 Stanislaus JH PRO 23-24 Page 8 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a written plan for the emergency housing of youth in Policy 402.3 the case of fire; and, Procedure 400.12 Fire Relocation Plan ☒ ☐ ☐ The agency has a Mutual Aid Agreement through December 31, 2027, with Tuolumne County Probation Department for emergency housing of youth. (g) development of a fire suppression pre-plan in Policy 402.3 cooperation with the local fire department. ☒ ☐ ☐ Procedure 400.11 Fire Suppression Pre-Plan (Fire Department Involved) 1326 SECURITY REVIEW Policy 102.5 (f) Management Review Process Policy 107 Annual Facility Inspection Each facility administrator shall develop policies and Policy 107.5 Focal Points for Inspection procedures to annually review, evaluate, and document Policy 204 Tool and Culinary Equipment security of the facility. The review and evaluation shall Control include internal and external security, including, but not Policy 210 Key and Electronic Access Device limited to, key control, equipment, and staff training. ☒ ☐ ☐ Control A memorandum dated July 24, 2023, by Superintendent Tracie Martin addressed all elements of this regulation. The agency recently completed upgrading the security control panel in Unit 5 and Unit 6. 1327 EMERGENCY PROCEDURES Policy 400 Facility Emergencies 400.3 Procedure The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall BSCC staff reviewed the agency’s Emergency include, but not be limited to: Procedures manual. 400.3 (a),(b),(c) (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Procedure 401.1 Unit Disturbances (b) civil disturbance, active shooter and terrorist 400.3 (d),(i) ☒ ☐ ☐ attack; Policy 402 Fire Safety Policy 400.3 (e) (c) fire and natural disasters; ☒ ☐ ☐ Procedure 403.1 Earthquakes 400.3 (f) Policy 403.5 Emergency Power and (d) periodic testing of emergency equipment; ☒ ☐ ☐ Communications Inspection and Testing Policy 803.5 Physical Plant Compliance with Codes (e) emergency evacuation of the facility; and ☒ ☐ ☐ Policy 404 Emergency Evacuation Policy 400.13 Review of Emergency Procedures A memo provided July 24, 2023, to Chief Ferriera by Superintendent Tracie Martin addressed the agency’s procedures for (f) a program to provide all youth supervision staff ☒ ☐ ☐ ensuring compliance with this regulation. Staff with an annual review of emergency procedures. are required to review and sign acknowledgment of emergency procedures annually. This information is documented in each member of staff’s annual performance appraisal. The agency is in compliance with this regulation. 7673 Stanislaus JH PRO 23-24 Page 9 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Policy 506 Youth Safety Checks The facility administrator shall develop and implement Procedures 509.1 Youth Safety Checks policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, BSCC staff reviewed safety checks for July at random or varied intervals during hours when youth and October 2022 and January of 2023. The are asleep or when youth are in their rooms, confined in facility utilizes Guardian RFID Program to holding cells or confined to their bed in a dormitory. record safety checks. The Supervising Supervision is not replaced, but may be supplemented ☒ ☐ ☐ Corrections Officer (SCO) reviews the unit’s by, an audio/visual electronic surveillance system safety checks logs at minimum each shift. In designed to detect overt, aggressive or assaultive addition, the SCO is required to weekly review behavior and to summon aid in emergencies. All safety their assigned unit’s safety checks to ensure checks shall be documented with the actual time the completion and compliance. Any check is completed. discrepancies require a special incident report. One Supervisor is assigned to facility- wide audit safety checks. The agency is in compliance with this regulation. 1329 SUICIDE PREVENTION PLAN Policy 707 Suicide Prevention and Intervention The facility administrator, in collaboration with the Policy 707.4 Suicide Prevention Plan healthcare and behavioral/mental health administrators, shall plan and implement written policies and Procedures 700.1 Purpose and Scope procedures which delineate a Suicide Prevention Plan. Procedure 700.4 One-On-One Program The plan shall consider the needs of youth experiencing ☒ ☐ ☐ past or current trauma. Suicide prevention responses BSCC staff reviewed two incidents involving shall be respectful and in the least invasive manner suicidal behavior which included Special consistent with the level of suicide risk. The plan shall Incident Reports, Hospital Log, Suicide Watch include the following elements: Log, and MH referral form and follow-up response. Documentation affirms the agency is in compliance with this regulation. (a) Suicide prevention training as required in Section Policy 300.3.1 Youth Supervision Orientation 1322, Youth Supervision Staff Orientation, and Training Policy 307.5 (e) Training for all Staff Members and the Juvenile Corrections Officer Core Course. Who Have Contact with Youth ☒ ☐ ☐ The facility staff are also provided annual Suicide Prevention Training by medical staff. BSCC staff reviewed training attendance logs from December 2022. (b) Screening, Identification Assessment and Policy 501.3 (g) Pre-Admission Screening Precautionary Protocols Policy 701 Youth Screening and Evaluations (1) All youth shall be screened for risk of suicide at Policy 701.4 Initial Screenings intake and as needed during detention. ☒ ☐ ☐ Procedure 700.1 (a-b) Program Procedures BSCC staff reviewed 15 Intake Medical Screening and Classification forms. (2) All youth supervision staff who perform intake Policy 701.4 (c) processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Policy 701.4 (c)(2) intake screening process to be at risk of suicide shall ☒ ☐ ☐ be referred to behavioral/mental health staff for a Procedure 700.1 (a)(2) and (b)(1) suicide risk assessment. 7673 Stanislaus JH PRO 23-24 Page 10 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Precautionary protocols shall be developed to Policy 707.5 Precautionary Steps ensure the youth’s safety pending the behavioral/mental health assessment. Procedures 700.1(b)(4) Suicide Watch/ Observation Room Program Procedure 700.2 Additional Interventions Procedure 700.4 One-on-One Program BSCC staff provided technical assistance to the agency to review their precautionary protocol procedures with their medical and mental health providers as to additional lesser ☒ ☐ ☐ interventions for youth placed on safety watches. Youth are housed in a medical/mental health observation room in Unit One until cleared of watches to return to their housing unit. While in this unit, the youth participate in Title 15 programming but not with other youth. Lesser interventions such as remaining in their housing unit on the Observation Program as outlined in the facility’s procedure manual should be considered. (c) Referral process to behavioral/mental health staff for Procedure 700.3 (c) Communication assessment and/or services. Facilitation ☒ ☐ ☐ BSCC staff reviewed eight mental health referrals for suicidal statements or past history. Youth were typically seen the same day or by next day. (d) Procedures for monitoring of youth identified at risk Policy 707.3 Member Responsibilities for suicide. Policy 707.6 Observation Log ☒ ☐ ☐ Procedures 700.1 (a)(2) (e) Safety Interventions Policy 707.5 (1) Procedures to address intervention protocols for ☒ ☐ ☐ youth identified at risk for suicide which may include, Procedure 700.2 Additional Interventions but are not limited to: (A) Housing consideration Policy 707.5 ☒ ☐ ☐ Procedure 700.1 (b)(2)(a) (B) Treatment strategies including trauma- Procedure 700.1 (b)(2)(b) ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff Procedure 700.1 (b)(1-4) how to respond to youth who exhibit suicidal ☒ ☐ ☐ behaviors. 7673 Stanislaus JH PRO 23-24 Page 11 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Communication Policy 701.4 (c) (1) Initial Screening (1) The intake process shall include communication with the arresting officer and family guardians Procedure 700.3 Communication Facilitation regarding the youth’s past or present suicidal ideations, behaviors or attempts. The agency utilizes a Parent/Guardian Contact Form to document communication as to the youth’s past or present suicidal behavior or thoughts. BSCC staff reviewed 15 forms which were consistently and fully completed. ☒ ☐ ☐ The agency was communicating with law enforcement about mental health issues at intake but was not specifically asking as to youth’s past or present suicidal ideation. On September 20, 2023, the agency updated their forms and provided direction to intake staff to document this communication. The agency is compliant with this element of the regulation. (2) Procedures for clear and current information Procedure 700.3 sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental The agency provides a Suicidal health staff. Ideation/Behavior Notice to parents/guardians ☒ ☐ ☐ upon release, providing information for community-based evaluations and services for any youth experiencing depression, including thoughts of suicide. (g) Debriefing of Critical Incidents Related to Suicides or Policy 707.9 Debriefing Attempts (1) Process for administrative review of the ☒ ☐ ☐ Procedure 700.1 (b)(7)(a-b) circumstances and responses proceeding, during and after the critical incident. Policy 707.9 (2) Process for a debriefing event with affected ☒ ☐ ☐ Procedure 700.1 (b)(7)(a-b) staff. (3) Process for a debriefing event with affected Policy 707.9 youth. ☒ ☐ ☐ Procedure 700.1 (b)(7)(a-b) (h) Documentation Procedure 700.1 (b)(5)(a-b) (1) Documentation processes shall be developed to ☒ ☐ ☐ Procedure 700.5 Suicide Observation Log ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Policy 707.4 Suicide Prevention Plan opportunity to participate in facility programs, services and activities which are available to other non-suicidal Procedure 700.1 (b)(3) youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7673 Stanislaus JH PRO 23-24 Page 12 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1340 REPORTING OF LEGAL ACTIONS Policy 101.5 State Reporting Requirements Each facility shall submit to the Board a letter of No legal actions have been filed. notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 523 Reporting In-Custody Deaths OF A YOUTH WHILE DETAINED Policy 523.3 Mandatory Reporting (1) Death of a Youth. Procedure 503.1 Reporting a Death in the (a) The facility administrator, in cooperation with Institution the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ There are no deaths or serious illnesses this procedures in the event of the death of a youth while inspection cycle. detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 523.5 In-Custody Death Initial Review the facility administrator, shall develop written policies and procedures to assure there is a medical Policy 524 In-Custody Death Reviews and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 523.3 the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Procedure 503.1 (f) from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 806.7 Notification (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 1101.5.1 Required Reporting Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 1101 Crowding When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7673 Stanislaus JH PRO 23-24 Page 13 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES Policy 501 Youth Reception The facility administrator shall develop and implement BSCC staff reviewed 20 admission packets written policies and procedures for admittance of youth which consisted of the Classification Form, that emphasize respectful and humane engagement Orientation Checklist, Juvenile Hall Medical with youth, and reflect that the admission process may Screening, Property Inventory Vulnerability be traumatic to youth who may have already ☒ ☐ ☐ Assessment Instrument, Parent/Guardian experienced trauma. Policies shall be trauma-informed, Contact Form, Admitting Assessment, and culturally relevant, and responsive to the language and Juvenile Hall Contact Log/Observation Sheet. literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: The agency is in compliance with this regulation. (a) the admittance process shall include: Policy 501.8 Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of Procedure 501.1 General Detention Welfare and Institution Code Section 627; Procedure ☒ ☐ ☐ Procedure 501.4.4 Right to Telephone Calls Documented on the Admitting Assessment form. 501.9 Showering and Clothing Exchange Documented in the daily booking log. BSCC staff recommended staff to completely fill out (2) Offer of a shower; ☒ ☐ ☐ and for Supervisors to audit for completeness. Interviews with youth affirmed being offered a shower at intake. Policy 501.7 Youth Property Control (3) Documented secure storage of personal ☒ ☐ ☐ Property Inventory form and Admitting belongings; Assessment is utilized to document secure storage. Policy 501.5.5 Food Upon Arrival Documented in the daily booking log. BSCC staff recommended staff to completely fill out (4) Offer of food upon arrival; ☒ ☐ ☐ and for Supervisors to audit for completeness. Interviews with youth affirmed being offered food at intake. (5) Screening for physical and behavioral health Policy 701.6 Health Evaluations and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; Procedure 701.1 Initial Medical Assessment (6) Screening for physical and developmental Policy 701.4 Initial Screenings disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; Procedure 701.1 Initial Medical Assessment (7) Contact with Regional Center for the Policy 702.7 Mental Health Care Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ Procedure 701.1 Initial Medical Assessment developmental disability, pursuant to Section 1413; and, Policy 501.5 Admission Process (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Procedure 701.2.2 Screening for Risk of Sexual Victimization and Abusiveness (b) juvenile hall administrators shall establish written Policy 501.3 (h) Pre-Admission Screening criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. 7673 Stanislaus JH PRO 23-24 Page 14 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) juvenile camps and post-dispositional programs in Policy 501.5.3 Estimated Length of Stay juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform Request to Transfer To/From Juvenile ☒ ☐ ☐ them of program guidelines and provide written Commitment Facility form is utilized to screening criteria for inclusion and exclusion from the document compliance with this requirement. program. (d) juvenile halls shall develop policies and procedures Policy 501.5.3 Estimated Length of Stay that advise any committed youth of the estimated length of his/her stay. ☒ ☐ ☐ Request to Transfer To/From Juvenile Commitment Facility form is utilized to document compliance with this requirement. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 701.4 (j) Initial Screenings ABUSE Procedure 701.2.2 Screening for Risk of The facility administrator shall develop and implement Sexual Victimization and Abusiveness written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require The agency utilizes the Classification Form, facility staff to assess each youth within 72 hours of Juvenile Hall Medical Screening, and the admission based on the following information: ☒ ☐ ☐ Vulnerability Assessment Instrument to screen for the risk of sexual abuse. BSCC staff reviewed 10 admission packets which indicated compliance with this regulation. In addition, BSCC staff reviewed 10 Without Permission Referrals which are utilized by the agency to provide services for CSEC youth. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Procedure 701.2.2 (b) Gender nonconforming appearance or manner; or Procedure 701.2.2 identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Procedure 701.2.2 (d) Age; ☒ ☐ ☐ Procedure 701.2.2 (e) Level of emotional and cognitive development; ☒ ☐ ☐ Procedure 701.2.2 (f) Physical size and stature; ☒ ☐ ☐ Procedure 701.2.2 (g) Mental illness or mental disabilities; ☒ ☐ ☐ Procedure 701.2.2 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Procedure 701.2.2 (i) Physical disabilities; ☒ ☐ ☐ Procedure 701.2.2 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Procedure 701.2.2 (k) Any other specific information about the individual Procedure 701.2.2 youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Procedure 701.2.2 conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Procedure 701.2.2 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7673 Stanislaus JH PRO 23-24 Page 15 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1351 RELEASE PROCEDURES Policy 520.3 Release Procedure The facility administrator shall develop and implement Procedure 515.1 Release written policies and procedures for release of youth from custody which provide for: ☒ ☐ ☐ BSCC staff reviewed 10 release packets which consisted of Release Report and Property Inventory form with signatures upon release. The agency is in compliance with this regulation. Policy 520.3 (a) (a) verification of identity/release papers; ☒ ☐ ☐ Policy 520.3 (d) (b) return of personal clothing and valuables; ☒ ☐ ☐ Procedure 515.2 Release of Youth’s Property (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Policy 520.3 (l) (d) notification to the facility health care provider in Policy 520.3 (m) accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Policy 520.3 (n) (f) notification of facility mental health personnel. ☒ ☐ ☐ Policy 520.3 (m) The facility administrator shall develop and implement Policy 520.5 Post-Disposition Youth policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry BSCC staff reviewed 26 Reintegration services including, but not limited to, medical and Meeting attendance sheets from 2023. These behavioral health, education, probation supervision and meetings include the youth, ☒ ☐ ☐ community-based services. parents/guardians, facility, mental health, school, medical and probation staff. In addition, these meetings are attended by county and community-based service providers. The facility administrator shall develop and implement Policy 520.4 Furlough Releases written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. Procedure 515.3 Early Release 1352 CLASSIFICATION Policy 502 Youth Classification The facility administrator shall develop and implement Policy 502.4 Initial Classification written policies and procedures on classification of youth Policy 502.5 Classification Upon Housing for the purpose of determining housing placement in the facility. Procedure 502.1 Classification Such procedures shall: ☒ ☐ ☐ BSCC staff reviewed five Classification packets which consist of Classification Form, Victim Vulnerability Assessment, and Parent/Guardian Contact form. The agency is in compliance with this regulation. (a) provide for the safety of the youth, other youth, 502.7 Housing Assignment facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 502.8 Classification Space Allocation ☒ ☐ ☐ the facility; 7673 Stanislaus JH PRO 23-24 Page 16 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) provide that a youth shall be classified upon Policy 502.3 Classification Plan admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 502.5.1 Periodic Classification Reviews provisions that consider the level of supervision and the Policy 502.6.2 Staff Requested Review youth's behavior while in custody; and, A change in security classifications can only be made by authorized persons. These revisions are required to be noted in the housing unit’s Daily Log, Supervisor Log, and youth ICJIS observations. Each security classification is to be periodically reviewed by the living units PCO III. ☒ ☐ ☐ The agency has a Reclassification Form which is utilized to periodically review classification. BSCC staff reviewed 2023 DNDU (Do Not Double Up) spreadsheet in which an assigned PCO III reviews every thirty days. BSCC staff recommended to strengthen their orientation language to advise youth of how to request housing change. (e) provide that facility staff shall not separate youth Policy 502.7.1 Additional Separation from the general population or assign youth to a single Requirements occupancy room based solely on the youth's actual or Policy 502.10.1 Separating Youth from perceived race, ethnic group identification, ancestry, General Population national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 502.10 PREA Considerations transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 7673 Stanislaus JH PRO 23-24 Page 17 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 611 Juvenile Lesbian, Gay, Bisexual, Transgender, Questioning and Intersex The facility administrator shall develop written policies (LGBTQI) and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The Policy 502.10 PREA Considerations policies shall provide that: BSCC staff reviewed two packets for ☒ ☐ ☐ transgender youth which consisted of Classification Form, Transgender/Intersex Youth Preference form, Juvenile Hall Medical Screening, and Victim Vulnerability Risk Instruments. The agency is in compliance with this regulation. (a) Facility staff shall respect every youth’s gender Policy 611.7 Names and Language identity and shall refer to the youth by the youth’s Policy 1003.3 Education Program Goals preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 611.8 (e) Housing Placement and themselves in a manner consistent with their gender Treatment identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 611.8 Housing Placement and best meets their individual needs and promotes their Treatment safety and well-being. Staff may not automatically house youth according to their external anatomy and shall Procedure 502.4 Factors Affecting Unit document the reasons for any decision to house youth ☒ ☐ ☐ Assignments in Juvenile Hall (f)(g) in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 611.9 Medical and Mental Health Care and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 611.8 Housing Placement and necessary security considerations and physical plant, Treatment facility staff shall make every effort to ensure the safety Policy 807.12 Youth Hygiene; Youth Showers ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 611.10 Searches youth for the purpose of determining the youth’s Policy 516.5 Searches: Transgender anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ Searches respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7673 Stanislaus JH PRO 23-24 Page 18 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1353 ORIENTATION Policy 503 Youth Orientation Policy 503.4 Initial Orientation The facility administrator shall develop and implement Policy 503.5 Orientation for Non-Readers, written policies and procedures to orient a youth prior to Visually Impaired, and Deaf or Hard of placement in a living area. Both written and verbal Hearing information shall be provided and supplemented with video orientation if feasible. Provision shall be made to Procedure 504.1 Orientation provide accessible orientation information to all detained Procedure 504.2 Rules of Conduct youth including those with disabilities, limited literacy, or English language learners. Orientation shall include ☒ ☐ ☐ BSCC staff reviewed 20 Juvenile Hall and information that addresses: Juvenile Commitment Facility orientation checklists. Youth receive an Orientation Pamphlet and sign acknowledgment of receipt. Provided the agency with technical assistance to review their pamphlet to ensure clarity and consistency. The agency is in compliance with this regulation. (a) facility rules including contraband and searches and Policy 503.4 (a) ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions Policy 503.4 (b) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 503.4 (n) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Policy 503.4 (u) ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Policy 503.4 (e) that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 503.4 (i) ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental Policy 503.4 (f) ☒ ☐ ☐ health care; (h) access to education, religious services, and Policy 503.4 (j) ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 503.4 (h) (j) opportunity for personal hygiene and daily showers Policy 503.4 (d) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 503.4 (c) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 503.4 (g), (k) ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 503.4 (l), (m), (v) chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; ☒ ☐ ☐ Policy 503.4 (o) (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 503.4 (q) (p) non-discrimination policy and the right to be free from Policy 503.4 (t) physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; 7673 Stanislaus JH PRO 23-24 Page 19 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (q) availability of services and programs in a language Policy 503.4 ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 503.4 (w) ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 503.4 (x) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked The agency utilizes a Parent/Guardian questions and provides contact information for the ☒ ☐ ☐ Contact Form to document providing facility facility, medical, school and mental health; and, contact and website information, visiting schedule and location of Parent Orientation Handbook. (t) a process by which youth may request access to Title Policy 503.4 (y) 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ All youth interviewed were aware of Title 15 and indicated if they asked staff to review it would be provided. 1354 SEPARATION Policy 502.10.21Separating Youth from the General Population The facility administrator shall develop and implement Policy 502.7.1 Additional Separation written policies and procedures that address: Requirements The facility requires Special Incident Reports when youth choose to self-separate. BSCC staff reviewed from the Juvenile Hall 12 voluntary separations of which 11 involved refusal to attend school, one for refusal to attend an ART group session. In all instances involving school, the staff and school staff ☒ ☐ ☐ counseled youth to attend school and youth was offered schoolwork. Most youth would resume school after first period. If not, more counseling was given and schoolwork offered each subsequent school period. The youth’s refusal ranged from being upset, not wanting to go, being tired, or feeling sick. BSCC staff discussed with agency ensuring staff are aware to follow their policy to document other instances in which a youth chooses to self- separate. The agency is in compliance with this regulation. (a) separation of youth for reasons that include, but are Policy 502.10.1 not be limited to, medical and mental health conditions, Policy 502.7.1 ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 502.7.1 ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 502.7.1 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 502.7.1 Title 15 Section 1390 shall apply. ☒ ☐ ☐ Policy 600.5.1 Prehearing Separation (e) when separation results in room confinement, the Policy 601.4 Separation from Other Youth separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 502.7.1 of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7673 Stanislaus JH PRO 23-24 Page 20 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Policy 601 Room Confinement (a) The facility administrator shall develop and Procedure 604.2 Administrative Separation implement written policies and procedures addressing the confinement of youth in their room that are Procedure 604.1 Room Confinement consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement BSCC staff reviewed 15 instances of room shall be accomplished in accordance with the following confinement from the Juvenile Hall which guidelines: consisted of documentation outlined in Special Incident Report, Disciplinary Review Hearing Form, Juvenile Log Report, and MH referral. 14 of the 15 incidents involved fights or assaultive behavior. One was for noncompliant behavior resulting in a security threat. BSCC staff discussed developing a room confinement form to track these incidents. In addition, BSCC staff provided the agency with technical assistance to not utilize the disciplinary hearing form to document the room confinement as it infers room ☒ ☐ ☐ confinement was for discipline. This form is to be utilized to document the loss of privileges or consequences for engaging in a major rule violation. The facility works to quickly reintegrate the youth back into regular programming. Most incidents involved youth being in their room for less than an hour; none lasted more than four hours. Staff work to assist the youth in regulating their emotions and resolving conflict. The agency is in compliance with this regulation. BSCC staff interviewed two youth who were both placed on room confinement, one for fighting and the other for causing a safety and security issue. Both youth indicated they were in their room for an hour and staff tried to reintegrate them. Both indicated youth are rarely confined in their rooms and if they are, it is for fighting. (1) Room confinement shall not be used before Policy 601.4 (a) Separation from Other Youth other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 601.4 (b) purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy 601.4 (c) that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy 601.4.5 (a) Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 601.4.5 (a)(1) (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 601.4.5 (a)(2) 7673 Stanislaus JH PRO 23-24 Page 21 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Develop an individualized plan that includes the Policy 601.4.5 (a)(3) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 601.4.5 (b) ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement Policy 601.4.5 (b)(1) and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ None of the room confinements lasted more and when he or she is eventually released from than four hours. room confinement. (B) Develop an individualized plan that includes Policy 601.4.5 (b)(2) the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 601.4.5 (b)(3) facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 601.4.5 (c) single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Policy 601.4.5 (d) ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 601.4.5 (e) conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 601.4.5 (f) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 601.4.5 (g) placed in a locked cell or sleeping room to treat and Policy 502.7.2 Separation Exceptions protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 504 Case Management The facility administrator shall develop and implement ☒ ☐ ☐ Procedure 505.1 Assessment & Plan written policies and procedures for assessment and case planning. (a) Assessment: Policy 504.3 Assessments The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7673 Stanislaus JH PRO 23-24 Page 22 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Institutional Case Plan: Policy 504.3.1 Institutional Plan (1) A case plan shall be developed for each youth held for at least 30 days or more and created within BSCC staff reviewed 10 Institutional 40 days of admission. Assessment Plans. Institutional Assessment and Case plans were not routinely completed within 40 days. Some case plans would be signed months after a youth was admitted into the facility. In addition, assessment forms ☐ ☒ ☐ indicate a periodic review would be completed every 30 days but were not being consistently completed. Several months would go by before reviews would be completed. BSCC staff discussed with the agency to review their current forms and procedures to make the case plan meaningful to the youth’s individual needs. (2) The institutional plan shall include, but not be Policy 504.3.1 ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Policy 504.3.1 (c) problems identified in the assessment; Goals and objectives were not being set in the case plan or were not addressing problems identified in the assessment. BSCC staff ☐ ☒ ☐ discussed with agency reviewing their current process of completing assessment and case plan to ensure it adheres to the spirit of the regulation to assist the youth in working toward addressing problem areas. (B) a plan for meeting the objectives that includes Policy 504.3.1 (b) a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 504.3.1 (c) the objectives, including periodic review and discussion of the plan with the youth; ☐ ☒ ☐ Periodic reviews were not consistently being completed. (4) a transition plan, the contents of which shall be Policy 504.3.1 (d) subject to existing resources, shall be developed for Policy 504.3.2 Pre-Release Planning ☒ ☐ ☐ post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Policy 504.3.1 (a) plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, Reintegration Meetings include the youth, and Regional Center for the Developmentally parent facility, mental health, school, medical ☒ ☐ ☐ Disabled. and probation staff. In addition, these meeting by county and community-based service providers. 1356 COUNSELING AND CASEWORK SERVICES Policy 704 Counseling Services Policy 504.5 Counseling and Casework The facility administrator shall develop and implement Policy 504.4 Case Notes written policies and procedures ensuring the availability ☒ ☐ ☐ of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: 7673 Stanislaus JH PRO 23-24 Page 23 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) youth will receive assistance with needs or concerns Policy 704.4 Requests and Referrals that may arise; The facility has forms to refer youth to Mental Health, Substance Abuse and Grief Services and the Without Permission program. BSCC staff reviewed 10 mental health ☒ ☐ ☐ referrals for services which ranged from involvement in use of force incidents, fighting, dealing with difficult feelings, anger management, negative thoughts, and suicidal ideation. BSC staff reviewed 10 referrals to Without Permission which is for youth at risk for CSEC. (b) youth will receive assistance in requesting contact Policy 704 with parents, other supportive adults, attorney, clergy, probation officer, or other public official; and, BSCC staff provided the agency with technical assistance to clarify this language in their policy manual. ☒ ☐ ☐ Procedure 1006.1(B)(1) Elective Recreational Free Time Activities Request to See forms are located in the housing unit dayroom for youth to utilize to contact whom they wish to speak. (c) youth will be provided access to available resources Policy 704 ☒ ☐ ☐ to meet the youth’s needs. Policy 704.4 1357 USE OF FORCE Policy 514 Use of Force The facility administrator, in cooperation with the Procedure 507.1 Use of Force responsible physician, shall develop and implement written policies and procedures for the use of force, BSCC staff reviewed from the Juvenile Hall 16 which may include chemical agents. Force shall never incidents of Use of Force involving youth be applied as punishment, discipline, retaliation or engaging in fights, assaulting other youth or treatment. staff, and threatening behavior. (a) At a minimum, each facility shall develop policies and Documentation reviewed included special procedures which: incident reports by staff, Special Status Log report, and Mental Health referral. Staff utilize a “cover” instruction which directs the youth to get into a safety position as warning OC may be used. Staff document efforts to de-escalate the youth, warn the youth, and utilize lesser ☒ ☐ ☐ interventions. The agency is in compliance with this regulation. BSCC staff interviewed one male and one female youth, both of whom were involved in use of force incidents involving chemical agents for fighting. Both of the youth stated they were told to stop fighting and given the warning to cover. Both youth indicated they did not hear staff warning they would use OC spray, only told to cover. Both youths stated they were taken to the shower and decontaminated until they told the staff they were finished. 7673 Stanislaus JH PRO 23-24 Page 24 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) restricts the use of force to that which is deemed Policy 514.3.4 Limitations reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including Policy 514.3 both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Force options prohibited are outlined in the ☒ ☐ ☐ expressly prohibited by the facility. Department Field Policy Manual. (4) describe the requirements of staff to report any Policy 514.3.2 Duty to Intercede inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy 514.6 Reporting the Use of Force includes time period and procedure for documenting Policy 514.9.2 Trauma Mitigation and reporting the use of force, including reporting requirements of management and line staff and BSCC staff provided the agency with technical procedures for reviewing and tracking use of force assistance to ensure the debriefings they are incidents by supervisory and or management staff, ☒ ☐ ☐ conducting are consistently documented. which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Policy 514.9.1 Use of Force Administrative ☒ ☐ ☐ investigating unreasonable use of force. Review (7) define the role, notification, and follow-up Policy 514.6.1 Required Notifications procedures required after use of force incidents for ☒ ☐ ☐ medical, mental health staff and parents or legal Required notifications are documented in the guardians. special incident reports. (8) describe the limitations of use of force on pregnant Policy 307.5 (g) Training for All Members Who youth in accordance with Penal Code Section 6030(f) Have Contact with Youth ☒ ☐ ☐ and Welfare and Institutions Code Section 222. Procedure 507 (d) Use of Force (b) Facilities that authorize chemical agents as a force Policy 514.4 Use of Chemical Agents option shall include policies and procedures that: Policy 305 Chemical Agents Training (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☒ ☐ ☐ Procedures 508.1(b) Use of Oleoresin the approved method of deployment for those Capsicum (OC) Spray chemical agents. (2) mandate that chemical agents only be used when Policy 514.4.1 Limitations there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ Procedure 508.1(a)(1) have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy 514.4 timelines for decontamination from chemical agents. This shall include that youth who have been exposed Procedure 508.1.4 Decontamination for OC to chemical agents shall not be left unattended until Spray that youth is fully decontaminated or is no longer ☒ ☐ ☐ suffering the effects of the chemical agent. Staff consistently document the decontamination procedures and indicate when the youth reports they are no longer suffering from the effects. (4) define the role, notification, and follow-up Policy 514.6.1 Notifications procedures required after use of force incidents ☒ ☐ ☐ involving chemical agents for medical, mental health Required notifications are documented in the staff and parents or legal guardians. special incident reports. 7673 Stanislaus JH PRO 23-24 Page 25 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) provide for the documentation of each incident of Policy 514.6 Reporting the Use of Force use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, Procedure 508.1.4 (a) (3) Incident Reports youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and Staff consistently document the reason identification of any injuries sustained as a result of leading to the use of force, efforts to de- such use. escalate, and follow-up procedures after the use of chemical agents. (c) Facilities shall develop policies and procedure which Policy 514.10 Training require that agencies provide initial and regular training Policy 305 Chemical Agents Training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions Policy 514.10 ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 514.10 ☒ ☐ ☐ application. (3) signs or symptoms that should result in Policy 514.10 ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Policy 514.10 ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 514.10 ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Policy 514.10 ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 515 Restraints The facility administrator, in cooperation with the Procedure 511 Restraint Procedure responsible physician and mental health director, shall develop and implement written policies and procedures BSCC staff reviewed one incident report in for the use of restraint devices. Restraint devices which the WRAP was used for a youth include any devices which immobilize a youth's ☒ ☐ ☐ engaging in self-harm and combative extremities and/or prevent the youth from being behavior. The staff attempted to de-escalate ambulatory. the youth and lesser restrictive alternatives were attempted prior to the use of the WRAP. The facility’s documentation affirm compliance with this regulation. Physical restraints may be used only for those youth Policy 515.3 General Requirements who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 515.3 (h) discipline, or as a substitute for treatment. The use of Policy 515.9 Pregnant Youths restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 515.5 Transportation Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7673 Stanislaus JH PRO 23-24 Page 26 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Youth shall be placed in restraints only with the approval Policy 515.3(d)(2),(3) and 515.7(n) of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a Procedure 511.1 (a) ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 515.3 (k) (1) retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ Procedure 511.1 (b) youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 515.3 (k) (2) possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health Procedure 511.1 (c) treatment. Continuous direct visual supervision shall be conducted Policy 515.3 (k) to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Procedure 511.1 (d) ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 515.7 procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an Procedure 511.1 (l) application of restraints. (b) known medical conditions that would contraindicate Procedures 511.1 ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. Policy 515.6 Substantially Restrictive Restraints Procedure 511.3 Use of the Wrap ☒ ☐ ☐ BSCC staff provided the agency with technical assistance to clarify what are acceptable restraint devices. (d) signs or symptoms which should result in immediate Procedure 511.1 (e) (3) ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Procedure 511.1 (e) (1) (a) ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Procedure 511.1 (d) restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Procedure 511.1 (f) (h) exercising of extremities. ☒ ☐ ☐ Procedure 511.1 (e) (2) 1358.5 USE OF RESTRAINT DEVICES FOR Policy 515.3 General Requirements MOVEMENT AND TRANSPORTATION Policy 515.5 Transportation Restraints WITHIN THE FACILITY. Policy 512.5 Movement Security The Facility Administrator, in cooperation with the Procedure 512.1 Control of Youth Movement responsible physician and behavioral/mental health ☒ ☐ ☐ director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Policy Section 515.3(a) approved to utilize restraint devices and the required training. ☒ ☐ ☐ BSCC staff provided agency with technical assistance to clarify what are acceptable restraint devices. 7673 Stanislaus JH PRO 23-24 Page 27 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) the circumstances leading to the application of Policy Section 515.7(c) ☒ ☐ ☐ restraints must be documented. (c) an individual assessment of the need to apply Procedure 511 Restraints restraints for movement or transportation that includes consideration of less restrictive alternatives, The agency utilizes a restraint assessment consideration of a youth’s known medical or mental form for transportation outside the facility. health conditions, trauma informed approaches, and a process for documentation and supervisor review and A review of incident reports involving the use approval. of mechanical restraints by staff indicated their ☒ ☐ ☐ use was for assaultive or noncompliant behavior resulting in a safety or security issue. The youth were transported away from the incident to their rooms where the restraints were removed. Reports also indicate youth were not placed in mechanical restraints if staff were able to use least restrictive means. (d) consideration of safety and security of the facility, Policy Section 515.3(h) with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 515.9 Pregnant Youths accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 507 Safety Rooms and Camera Rooms 507.3 Safety/Camera Room Guidelines (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall Procedure 516 Safety Rooms and Camera develop and implement written policies and procedures Room governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used BSCC staff reviewed two safety room to hold only those youth who present an immediate placements, one involving self-harm and the danger to themselves or others, who exhibit behavior other violent behavior and self-harm. which results in the destruction of property, or reveals Documentation reviewed included special the intent to cause self-inflicted physical harm. A safety incident reports, safety room placement room shall not be used for punishment or discipline, or checklist, mental health referral, and special as a substitute for treatment. Policies and procedures status log report. In the first incident, mental shall: health was on site and assisted staff in de- escalating the youth. A review of documentation indicated the youth was held in the safety room for one hour and forty ☒ ☐ ☐ minutes. In the second incident, the youth was placed in the safety room for two hours and thirty-one minutes. Medical Staff assessed the youth three times while in the room and on- call mental health was contacted. Staff documented attempts to de-escalate the youth and utilize lesser restrictive measures. The agency is in compliance with this regulation. BSC staff provided the agency with technical assistance to address with their mental health provider the differences between an observation room and safety room. In review of various documentation by mental health, the observation room would be addressed as a safety room. 7673 Stanislaus JH PRO 23-24 Page 28 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) include provisions for administration of necessary Policy 507.3 (d),(e),(f),(k) nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 507.3 (a) designee, before a youth is placed into a safety ☒ ☐ ☐ room; (3) provide for continuous direct visual supervision Policy 507.3 (c) and documentation of the youth's behavior and any ☒ ☐ ☐ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Policy 507.3 (g) ☒ ☐ ☐ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Policy 507.3 (h) where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason for Policy 507.3 (j) placement, including attempts to use less restrictive ☒ ☐ ☐ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be Procedure 516 Safety Rooms and Camera accomplished in accordance with the following: Room ☒ ☐ ☐ (1) safety room shall not be used before other less Procedure 516.1 (B)(2) restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Policy 507.3 (l) punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. Procedure 516.1 (B)(3) (3) safety room shall not be used to the extent that it Policy 507.3 (l) compromises the mental and physical health of the ☒ ☐ ☐ youth. Procedure 516.1 (B)(3) (c) A youth may be held up to four hours in the safety Policy 507.3 (h) room. After the youth has been held in the safety room ☒ ☐ ☐ for a period of four hours, staff shall do one or more of Procedure 516.1 (D)(9) the following: Procedure 516.1 (D)(9)(a)(2) (1) return the youth to general population. ☒ ☐ ☐ Policy 507.3 (h) (2) consult with mental health or medical staff, ☒ ☐ ☐ Procedure 516.1 (D)(9)(a)(1) (3) develop an individualized plan that includes the Policy 507.3 (h) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. Procedure 516.1 (D)(9)(a)(3) (d) If confinement in the safety room must be extended Policy 507.3 (g) beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ Procedure 516.1 (D)(10) and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 516 Searches Policy 501.4 Searches Before Admission The facility administrator shall develop and implement written policies and procedures governing the search of ☒ ☐ ☐ Procedure 513 Searches youth, the facility, and visitors. Policies and procedures shall provide that: 7673 Stanislaus JH PRO 23-24 Page 29 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Searches shall be conducted to ensure the safety Policy 516.4 Body Scanner Search and security of the facility, public, visitors, youth, and Policy 516.6 Contraband Searches staff. Policy 516.7 Housing Unit Searches Policy 516.8 Physical Plant Searches Policy 516.8.1 Canine Assisted Searches ☒ ☐ ☐ Three room searches are conducted each shift, as well as housing unit searches, monthly canine searches, pat down searches after contact visits, and perimeter searches prior youth utilizing the recreation perimeter. (b) Searches shall be conducted in a manner that Policy 516.2 preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy 516.4 Modified Strip Searches, Strip searches shall comply with Penal Code Section 4030. Searches, and Physical Body Searches Procedure 513.2 Strip Searches ☒ ☐ ☐ The facility did not conduct any strip searches during this inspection cycle. (d) Physical body cavity searches shall only be Policy 516.4.2 Physical Body Cavity Search ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only Policy 501.4 Searches Before Admission be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 516.5 Transgender Searches ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Policy 516.3 Pat-Down Searches are prohibited except in exigent circumstances or when Policy 516.4.3 Modified Strip Search and Strip ☒ ☐ ☐ conducted by a medical professional. Such searches Search Procedures must be justified and documented in writing. 7673 Stanislaus JH PRO 23-24 Page 30 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1361 GRIEVANCE PROCEDURE Policy 609 Grievances The facility administrator shall develop and implement Procedure 600.1 Youth Grievances and Unit written policies and procedures whereby any youth may Staff’s Responsibilities appeal and have resolved grievances relating to any Procedure 600.2 Supervisor’s condition of confinement, including but not limited to Responsibilities health care services, classification decisions, program Procedure 600.3 Facility Managers participation, telephone, mail or visiting procedures, Responsibilities food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be BSCC staff reviewed 14 Juvenile Hall no time limit on filing grievances. Policies and ☒ ☐ ☐ grievances from July and October 2022 and procedures shall include provisions whereby the facility January 2023. BSCC staff reviewed the 2022 manager ensures: and 2023 Grievance Log. All were reviewed and resolved within required time frames. A youth interviewed, who reported they had filed a grievance, indicated it was addressed the next day and they were satisfied with the resolution. Youth interviewed were aware of the grievance process, had free access, and knew they could file confidentially. (a) a grievance form and instructions for registering a Policy 609.3 Access to the Grievance System grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Policy 609.3 the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy 609.4 (a) Youth Grievance Procedures ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 609.4.2 Timely Resolution of grievances within three (3) business days, grievances Grievances ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain Policy 609.4.5 (a) State Requirements his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 609.4.5 (b) ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 609.3 ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Policy 609.4.3 Appeals to Grievance Findings grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 609.4.2 Timely Resolution of business days unless circumstances dictate a longer Grievances ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy 609.6 Additional Provisions for methods to report sexual abuse and sexual harassment. Grievances Related to Sexual Abuse ☒ ☐ ☐ Policy 609.6.1 Emergency Grievances Related to Sexual Abuse Whether or not associated with a grievance, concerns Policy 609.4.5 (c) of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Policy requires to be addressed and policies and procedures within a specified timeframe. documented within 14 days. 7673 Stanislaus JH PRO 23-24 Page 31 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1362 REPORTING OF INCIDENTS Policy 209 Report Preparation A written report of all incidents which result in physical Procedures 203.1 Institutional Reports harm, use of force, serious threat of physical harm, or Procedures 203.2 Incident Reports death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 522 Biological Samples DNA SPECIMENS, SAMPLES, IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 522.5 Use of Force to Obtain Samples reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 522.5 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 522.5 authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Policy 522.5.1 Video Recording extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7673 Stanislaus JH PRO 23-24 Page 32 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1370 EDUCATION PROGRAM Policy 1003 Youth Educational Services Policy 1003.3 Education Program Goals (a) School Programs Policy 1003.4 Education Program The County Board of Education shall provide for the Coordination administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee Procedure 1003.1 Youth Educational pursuant to applicable State laws. The school and facility Services administrators shall develop and implement written policy and procedures to ensure communication and Education Program Evaluation completed on coordination between educators and probation staff. August 23, 2023 by Doug Silva, Director I, of Culturally responsive and trauma-informed approaches the San Joaquin County Office of Education. should be applied when providing instruction. Education staff should collaborate with the facility administrator to School Staff use technology to facilitate learning and ensure safe • 1 principal technology practices. The facility administrator shall ☒ ☐ ☐ • 4 teachers (2 JH, 1 JCF, 1 SYTF) request an annual review of each required element of the • 4 Special Education (all) program by the Superintendent of Schools, and a report • 2 registrars or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this An academic counselor provides graduation section. Such a review, when conducted, cannot be plans and a career navigator assists youth in delegated to the principal or any other staff of any juvenile career development. court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Policy 1003.3 The facility school program shall comply with the State Policy 1003.5 Couse of Study Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 1003.3 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 1003.5 Course of Study Education Code and include, but not be limited to, courses required for high school graduation. Edmentum Courseware allows for a wide ☒ ☐ ☐ variety of online high school courses including electives and college/career readiness opportunities. (2) Information and preparation for the High School Policy 1003.5 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. 7673 Stanislaus JH PRO 23-24 Page 33 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Youth shall be informed of post-secondary Policy 1003.5 education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Policy 1003.5 Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 1003.5 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy 1003.5 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Procedures 1003.2 School Attendance education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy 1003.4(g) of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 1003.7 Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action Procedures 1003.3 School Procedure and ☒ ☐ ☐ in the school setting and be integrated into the facility's Disciplinary Issues overall behavioral management plan and security system. (2) School staff shall be advised of administrative Policy 1003.7 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 1003.7 Education Code, expulsion/suspension from school shall be imposed only when other means of correction The principal indicated youth are not fails to bring about proper conduct. School staff shall suspended. They are counseled and follow the appropriate due process safeguards as set reintegrated back into the classroom. Each ☒ ☐ ☐ forth in the State Education Code including the rights student also has a 30-day review that is of students with special needs. School staff shall covered with Probation and SCOE. document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 1003.4 (g) education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 1003.4 (a),(d) (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7673 Stanislaus JH PRO 23-24 Page 34 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Youth identified as English Learners (EL) shall be Policy 1003.4 (m) afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 1003.4 (c) (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 1003.4 (c)(1) (B) Home Language Survey and the results of the Policy 1003.4 (c)(1) ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Policy 1003.4 (c)(1) defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 1003.4 (c)(1) (2) Youth will be immediately enrolled in school. Policy 1003.4.1 Educational Enrollment Educational staff shall conduct an assessment to Requirements determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 1003.4.1 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. Each student has a “Student Grad Plan”. (4) Upon enrollment, education staff shall comply with Policy 1003.4.1 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 1003.4(i) (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 1003.4(i) provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 1003.4 (n) (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies Reintegration meetings are held and and procedures to meet the transition needs of youth, attended by a Student Support Advocate, ☒ ☐ ☐ including the development of an education transition Probation Staff, Mental Health Staff, and plan, in accordance with the State Education Code District Representation. and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 1003.4 (o) (1) The school and facility administrator should, whenever possible, collaborate with local post- Modesto Junior College classes are secondary education providers to facilitate access to ☒ ☐ ☐ available along with Vocational opportunities educational and vocational opportunities for youth that such as Culinary, Coding, and Agriculture. considers the use of technology to implement these programs. 7673 Stanislaus JH PRO 23-24 Page 35 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1371 PROGRAMS, RECREATION, AND Policy 1000 Youth Programs and Services EXERCISE. Policy 1002 Programs, Exercise and Recreation The facility administrator shall develop and implement Policy 1004 Library Services written policies and procedures for programs, recreation, and exercise for all youth. The intent is to Procedures 1001.1 Programs, Exercise and minimize the amount of time youth are in their rooms or Recreation their bed area. ☒ ☐ ☐ Procedures 1001.2 Daily Schedule Procedures 1001.6 Programs Procedures 1001.7 Special Events The agency has a Program Coordinator who manages programs and services. Juvenile facilities shall provide the opportunity for Policy 1002.3 Responsibilities programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 1002.3 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 1002.3 be posted in the living units. ☒ ☐ ☐ BSCC staff reviewed school day schedule and non-school day schedule. Schedules are posted in the living units. There will be a written annual review of the programs, Policy 1002.3 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ A memorandum dated July 25, 2023, by relevant to the population. Superintendent Tracie Martin addressed all elements of this regulation. 7673 Stanislaus JH PRO 23-24 Page 36 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Policy 1002.6 Access to Programs opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, BSCC staff reviewed August 2023 ART evidence-based, best practice interventions that are schedule and May and August 2023 culturally relevant and linguistically appropriate, or pro- program/activities schedule. social interventions and activities designed to reduce recidivism. These programs should be based on the The agency offers ART and CBI for all youth, youth’s individual needs as required by Sections 1355 provided by the community-based and 1356. Such programs may be provided under the organization, Leaders in Community direction of the Chief Probation Officer or the County Alternatives in conjunction with probation Office of Education and can be administered by county staff. In addition, the youth participate in the partners such as mental health agencies, community following: based organizations, faith-based organizations or Probation staff. Creative Writing Programs may include but are not limited to: Haven ☒ ☐ ☐ Book Club Without Permission Hospice Individual Counseling Mental Health Groups YFC-Love Notes Center for Human Services Programming is led by unit staff on Saturday and Sunday. BSCC staff discussed with agency to ensure programming is completely and consistently documented as to what was the topic, duration, and other information to substantiate the adherence with this regulation. (1) Cognitive Behavior Interventions; Policy 1002.6 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Policy 1002.5 Access to Recreation for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Procedures 1001.3 Recreation, Sports and entertainment. Activities shall be supervised and include Social Programs orientation and may include coaching of youth. Procedures 1001.5 Recreational Activities/ Free Time ☒ ☐ ☐ The agency has a library located in the incentive programming unit. The youth interviewed stated the recreation in the unit include games, watching television, writing letters, drawing, and using the telephone. 7673 Stanislaus JH PRO 23-24 Page 37 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Exercise. All youth shall be provided with the Policy 1002.4 Access to Exercise opportunity for at least one hour of large muscle activity each day. Procedures 1001.4 Safety Practices for Large Muscle Activity ☒ ☐ ☐ Interviews with youth affirm they receive an hour of large muscle activity every day outside unless the weather is too hot or it is raining. The administrator/manager may suspend, for a period Policy 1002.9 Inability to Meet Requirements not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 1007 Religious Programs The facility administrator shall provide access to religious Procedure 1005.1 Religious Programs services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ The agency employs a Chaplain to assist the allowed to participate in an activity outside of their room if Facility with supervising, planning, directing, he/she elects not to participate in religious programs. and coordinating religious services. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy 1007 (b) availability of clergy; and, ☒ ☐ ☐ Policy 1007 (c) availability of religious diets. ☒ ☐ ☐ Policy 1007.6 Diets and Meal Service 1373 WORK PROGRAM Policy 1005 Youth Work Program The facility administrator shall develop policies and The facility does not have a formal work procedures regarding the fair and consistent assignment program. Youth participate in keeping their of youth to work programs. Work assigned to a youth ☒ ☐ ☐ room and living unit clean. shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy 1008 Youth Visitation The facility administrator shall develop and implement Procedures 1000.1 Youth Visitation written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Visiting occurs on Thursday and Sunday at receive visits by parents, guardians or persons standing regularly scheduled times for each program. in loco parentis, and children of youth. Other family In addition, visiting is scheduled daily for high- members, such as grandparents and siblings, and security youth. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in ☒ ☐ ☐ The last Sunday of every month, virtual conjunction with the youth’s case plan or in the best visiting is provided for siblings for incentive interest of the youth. programming. During the inspection, BSCC staff observed visiting occurring. Interviews with youth indicate visiting regularly occurs as scheduled. All visits shall occur at reasonable times, subject only to Policy 1008.3.2 Visitation Requirements the limitations necessary to maintain order and security. Policy 1008.5 Denial or Termination of Visiting Visitation shall not be denied solely based on the visitor’s Privileges criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7673 Stanislaus JH PRO 23-24 Page 38 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Opportunity for visitation shall be a minimum of two hours Policy 1008.5 Visiting Schedule per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy 1008.8 Special Visits minimum and/or outside of the regular visiting hours, shall Policy 1008.9 Attorney and Professional Visits be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy Procedures 1000.1.3 Professional Visits ☒ ☐ ☐ and professional visits shall be accommodated outside Procedures 1000.1.4 Attorney Visits and the provisions of this regulation. Facilities may provide Consultations visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 1008.3.2 Visitation Requirements ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Policy 1001 Youth Mail The facility administrator shall develop and implement ☒ ☐ ☐ Procedures 1002.1 Youth Mail written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 1001.3 Mail Generally ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; Policy 1001.9 Youth Requests for Writing Materials ☒ ☐ ☐ Youth are provided postage for seven letters per week. (c) youth may correspond confidentially with state and Policy 1001.4 Confidential Correspondence federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 1001.6 Processing and Inspection of in (c), may be read by staff only when there is reasonable Mail by Members ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 1006 Youth Telephone Access The administrator of each juvenile facility shall develop Procedure 1004.1 Youth Telephone Access and implement written policies and procedures to provide Procedure 1004.2 Emergency and Hardship youth with access to telephone communications. ☒ ☐ ☐ Telephone Calls Procedure 1004.3 Long Distance Telephone Calls 1377 ACCESS TO LEGAL SERVICES Policy 603 Youth Access to Courts and Counsel The facility administrator shall develop written procedures ☒ ☐ ☐ to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 603.5 Youth request for Assistance ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Policy 603.6 Visitation Related to Legal ☒ ☐ ☐ and, Defense (c) unlimited postage free, legal correspondence and Policy 603.7 Mail ☒ ☐ ☐ cost-free telephone access as appropriate. 7673 Stanislaus JH PRO 23-24 Page 39 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1390 DISCIPLINE Policy 600 Youth Discipline Policy 600.6 Limitations on Disciplinary The facility administrator shall develop and implement Actions written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use Procedures 602.1 Order and Security of positive behavior interventions and supports. Discipline ☒ ☐ ☐ Procedures 602.2 Philosophical Principles of shall be imposed at the least restrictive level which Discipline promotes the desired behavior and shall not include Procedures Manual 602.3 Intervention corporal punishment, group punishment, physical or Techniques for Avoiding Disruptive Behavior psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Policy 600.6 (b) daily shower, access to drinking fountain, toilet and Policy 600.6 ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 600.6 (d) contact with parent or attorney; ☒ ☐ ☐ Policy 600.6 (e) exercise; ☒ ☐ ☐ Policy 600.6 (f) medical services and counseling; ☒ ☐ ☐ Policy 600.6 (g) religious services; ☒ ☐ ☐ Policy 600.6 (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 600.6 (i) the right to send and receive mail; ☒ ☐ ☐ Policy 600.6 (j) education; and, ☒ ☐ ☐ Policy 600.6 (k) rehabilitative programming. ☒ ☐ ☐ Policy 600.6 The facility administrator shall establish rules of conduct Policy 600.3.1 Youth Rules and Sanctions and disciplinary penalties to guide the conduct of youth. Policy 600.4 Minor Rule Violations Such rules and penalties shall include both major Policy 600.5 Major Rule Violations violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Procedures 504.2 Rules of Conduct Provision shall be made to provide accessible information Procedures 602.4 Disciplinary Options and to youth with disabilities, limited English proficiency, or Sanctions limited literacy. 1391 DISCIPLINE PROCESS Policy 600.3 Due Process The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Policy 600.2 Policy ☒ ☐ ☐ discipline for violation of rules; Policy 600.5.4 Hearings (b) prohibiting discipline to be delegated to any youth; Policy 600.6 Limitations on Disciplinary ☒ ☐ ☐ Actions Policy 202 Prohibition on Youth Control (c) definition of major and minor rule violations and their Policy 600.4 Minor Rule Violations consequences, and due process requirements; Policy 600.5 Major Rule Violations ☒ ☐ ☐ Procedures 602.4 Disciplinary Options and Sanctions (d) trauma-informed approaches and positive behavior Policy 600.3.1 Youth Rules and Sanctions ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 600.4 counseling, advising the youth of expected conduct Policy 600.5.11 Administrative Review imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of Procedures 602.5 Minor Rule Violations review and appeal to a supervisor; and, Procedures 602.6 Sanctions for Minor Rule Violations 7673 Stanislaus JH PRO 23-24 Page 40 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) major rule violations and the discipline process shall Policy 600.3 be documented and require the following: Procedures 602.7 Major Rule Violations Procedures 602.8 Sanctions for Major Rule Violations BSCC staff reviewed 15 instances of discipline. The agency did not have a process for providing the youth due process when ☐ ☒ ☐ discipline was imposed for a major rule violation. The special incident report would document the recommended consequence proposed and the disciplinary review hearing would reference room confinement. Of the 15 instances reviewed, two youth requested a hearing but no further information was provided. The agency did not have a process in place to provide due process if the youth requested a hearing. Policy 600.3 (b) (1) written notice of violation prior to a hearing; ☐ ☒ ☐ Policy 600.5.3 Notifications (2) accommodations provided to youth with Policy 600.5.7 Staff Assistance disabilities, limited literacy, and English language ☐ ☒ ☐ learners; (3) hearing by a person who is not a party to the Policy 600.3 (c) ☐ ☒ ☐ incident; (4) opportunity for the youth to be heard, present Policy 600.3 (d) ☐ ☒ ☐ evidence and testimony; Policy 600.5.5 Evidence (5) provision for youth to be assisted by staff in the Policy 600.3 (e) ☐ ☒ ☐ hearing process; Policy 600.5.7 Staff Assistance Policy 600.5.10 Disciplinary Appeals (6) provision for administrative review. ☐ ☒ ☐ Policy 600.5.11 Administrative Review (g) violations that result in a removal from camp or Policy 600.7.1 State Guidelines for commitment program, but not a return to court, will Disciplinary Sanctions ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Policy 706 Communicable Diseases-Youth DISEASES. Policy 706.4 Exposure Prevention and Mitigation The health administrator/responsible physician, in cooperation with the facility administrator and the local Procedure 702.1 Communicable Disease- health officer, shall develop written policies and ☒ ☐ ☐ Youth procedures to address the identification, treatment, Procedures 702.2 Medical Isolation/Bed Rest control and follow-up management of communicable Procedures 702.3 Supervisors Duties diseases. The policies and procedures shall address, but not be limited to: Policy 706.3 Procedure (a) Intake health screening procedures; ☒ ☐ ☐ Policy 701.4 (e) initial Screenings Policy 706.4 (b) Identification of relevant symptoms; ☒ ☐ ☐ (c) Referral for medical evaluation; ☒ ☐ ☐ Policy 706.3 (b) Policy 706.4.3 Medical Consultation, (d) Treatment responsibilities during detention; ☒ ☐ ☐ Evaluation and Treatment (e) Coordination with public and private community- Policy 706.3 (d)(2) ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Policy 706.3 (c)(7) (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Policy 706.3 (d)(3) 7673 Stanislaus JH PRO 23-24 Page 41 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The policies and procedures shall be updated as Policy 706.3 necessary to reflect communicable disease priorities identified by the local health officer and currently Medical staff are to review these policies with ☒ ☐ ☐ recommended public health interventions. the Exposure Control Officer to reflect Stanislaus County Public Health and CDC recommended interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 702 Availability of Standards of Care (EXCERPT) Policy 702.3 (b)(1) Youth Access to Healthcare The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to A locked box is accessible in the living units establish a daily routine for youth to convey requests for ☒ ☐ ☐ for the youth to confidentially convey requests emergency and non-emergency medical, dental and for healthcare services. Youth interviewed behavioral/mental health care services. were aware of the confidential box and those who have requested services were seen the next day. Youth indicated they could also ask staff to be seen. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 807.6 Clothing Issue The youth’s personal clothing, undergarments and The clothing worn by youth was observed to footwear may be substituted for the institutional clothing be in good repair, free of stains, and well- and footwear specified in this regulation. The facility has ☒ ☐ ☐ fitted. The youth interviewed indicated if they the primary responsibility to provide clothing and needed new underwear, outer clothing, or footwear. Clothing provisions shall ensure that: shoes, they could ask staff and they would receive the items. (a) Clothing is clean, reasonably fitted, durable, easily Policy 807.6 ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 807.6 ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Policy 807.6 (2) Outer garments; ☒ ☐ ☐ Policy 807.6 (3) New non-disposable underwear which shall Policy 807.6 ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Policy 807.6 ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by Policy 807.7 Laundry Services local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry Procedures 803.2 Laundry Procedures method approved by the local health officer. ☒ ☐ ☐ Procedures 803.4 Laundry Procedures for Clothing (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Policy 807.6 1482 CLOTHING EXCHANGE Policy 807.6 Clothing Issue The facility administrator shall develop and implement Procedures 803.3 Clothing Issuance written policies and site-specific procedures for the Procedures 803.5 Undergarment cleaning and scheduled exchange of clothing. Unless Procedures 803.4 Laundry Procedures for work, climatic conditions, or illness necessitates more ☒ ☐ ☐ Clothing frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, Interviews with youth confirm they are bras, and underwear shall be exchanged daily; youth receiving the required clean clothing daily. shall receive their own underwear back at exchange. 7673 Stanislaus JH PRO 23-24 Page 42 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1484 CONTROL OF VERMIN IN YOUTH’S Policy 804 Pest Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 807.9 Personal Hygiene of Youth There shall be written policies and site-specific Procedures 803.6 Hygiene and Dress Code procedures developed and implemented by the facility Standards administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 807.9 (b) Toothpaste; ☒ ☐ ☐ Policy 807.9 (c) Soap; ☒ ☐ ☐ Policy 807.9 (d) Comb; ☒ ☐ ☐ Policy 807.9 (e) Shaving implements; ☒ ☐ ☐ Policy 807.9 (f) Deodorant; ☒ ☐ ☐ Policy 807.9 (g) Lotion; ☒ ☐ ☐ Policy 807.9 (h) Shampoo; and, ☒ ☐ ☐ Policy 807.9 (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 807.9 Youth shall not be required to share any personal care Policy 807.9 items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 807.9 Personal Hygiene of Youth Policy 807.12 Youth Showers There shall be written policies and site specific Policy 607 Grooming procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ Procedures 803.7 Showering Program teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 607.4 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7673 Stanislaus JH PRO 23-24 Page 43 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1488 HAIR CARE SERVICES (EXCERPT) Policy 807.10 Barber and Cosmetology Services Hair care services shall be available in all juvenile Policy 807.10.1 Schedule for Hair Care facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Services Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Procedures 803.7 Hair Care Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 807.5 Bedding Issue Clean laundered, suitable bedding and linens, in good Procedure 803.1 Bedding and Linen Issuance repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 807.5 (b) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 807.5 (e) ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 807.5 (c) (d) One towel; and, ☒ ☐ ☐ Policy 807.5 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 807.5 (a)(1) 1501 BEDDING LINEN EXCHANGE Policy 807.5 Bedding Issue The facility administrator shall develop and implement Procedure 803.1 Bedding and Linen Issuance site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ Interviews with youth confirm they are issued to each youth housed. Washable items such as exchanging bed linen each week and blankets sheets, mattress covers, pillow cases and towels shall two times a month. They can receive clean be exchanged for clean replacement at least once each linen if needed prior to exchange day. week. The covering blanket shall be cleaned or laundered Policy 807.5 (a)(2) ☒ ☐ ☐ once a month. 1510 FACILITY SANITATION, SAFETY AND Policy 800 Sanitation Inspections MAINTENANCE Policy 800.4 Work Orders Policy 800.5 Safety Data Sheets The facility administrator shall develop and implement Policy 802 Housekeeping and Maintenance written policies and site-specific procedures for the Policy 802.4 Sanitation Schedule maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall Procedures 800.2 Facility Sanitation, provide for a regular schedule of housekeeping tasks, Maintenance and Safety equipment, including restraint devices, and physical Procedures 802.1 Maintenance Requests plant maintenance and inspections to identify and ☒ ☐ ☐ Procedures 802.2 Work Programs correct unsanitary or unsafe conditions or work Procedures 802.3 Daily and Weekly Unit practices in a timely manner. The use of chemicals shall Housekeeping Activities be done in accordance to the product label and Safety Data Sheet which may include the use of Personal The intake/admission, housing units, sleeping Protection Equipment (PPE). rooms, restrooms, and recreation areas were organized, clean-smelling, and free from graffiti or damage. The facility is well- maintained. 7673 Stanislaus JH PRO 23-24 Page 44 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☒ ☐ ☐ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☒ ☐ ☐ in the facility in a manner that allows contact with Violation minors. 7673 Stanislaus JH PRO 23-24 Page 45 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7674 FACILITY NAME: Stanislaus County Secure Youth Facility FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Tracie Martin, Superintendent, Antonio Prado, Facility Manager, Maryvel Valencia, Facility Manager, Andrea Pires, RN-Wellpath Facility Coordinator, Shamerin Bourang, LCSW-Wellpath, Pam Reeves, Associate LCSW-Wellpath, John Luis, Principal, Carrie Van Roekel-Supervising Custodial Cook, male-age 18, male-age 16 FIELD REPRESENTATIVE: Shay Molennor DATE: September 18-20, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Policy 107.3.2 (a) State Requirements BUILDING AND GROUNDS March 30, 2022 On an annual basis, or as otherwise required by law, July 25, 2023 each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Policy 107.3.2 (b) clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); December 8, 2021 (c) local health officer, inspection in accordance with Policy 107.3.2 (c) Health and Safety Code Section 101045; Environmental: April 22, 2021 September 6, 2022 ☒ ☐ ☐ Medical/Mental Health: July 28, 2021 October 3, 2022 Nutrition: December 7, 2021 October 3, 2022 (d) county superintendent of schools on the adequacy of Policy 107.3.2 (d) educational services and facilities as required in Section ☒ ☐ ☐ 1370; August 18, 2022 August 23, 2023 (e) juvenile court as required by Section 209 of the Policy 107.3.2 (e) Welfare and Institutions Code; and, ☒ ☐ ☐ October 25, 2021 October 20, 2022 (f) the Juvenile Justice Commission as required by Policy 107.3.2 (f) Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ Probation Commission as required by Section 240 of the October 19, 2021 Welfare and Institutions Code. October 20, 2022 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7674 Stanislaus SYTF PRO 23-24 Page 1 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Policy 1200: Recruitment and Selection BSCC Note: Compliance with this section is determined A memorandum dated July 28, 2023, by Chief by receipt of the Chief Probation Officer’s certification Probation Officer Mark Ferriera, addressed letter confirming that all elements of regulation are met. this regulation. (a) Appointment ☒ ☐ ☐ One Superintendent and two Facility In each juvenile facility there shall be a superintendent, Managers oversee the operations and director or facility manager in charge of its program and employees. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 1200.7 Employment Standards Each facility shall: Policy 1200.3 Recruitment (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 1200.4 Selection Process examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 1200.7.1 Standards for Probation and training requirements adopted by the Board ☒ ☐ ☐ Corrections Officers pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 1200.4 (g),(h) employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Policy Section 308.4 Volunteers and Student employees of the facility, who may be present at the Internships: Recruitment, Selection and facility, shall have such clearance and qualifications as Appointment ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 7674 Stanislaus SYTF PRO 23-24 Page 2 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Policy 217 Staffing Plan 217.3 Staffing Plan Requirements Each juvenile facility shall: Policy 217.3.1 (a) Responsibilities (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The agency staff for their JH, Camp, and programming, to provide for safety and security of youth SYTF, which are co-located on the same and staff, and meet established standards and campus. The combined population was 61 on regulations; September 20, 2023. Population numbers: • 40 Detention • 11 Camp • 10 SYTF BSC staff reviewed the department organizational chart, budgeted positions, vacancy chart, seniority list, and staffing shift ☒ ☐ ☐ assignments. In addition, BSCC staff reviewed a two-week staffing schedule from July 2022 and July 2023 and a supervisor staffing schedule from December 2022 and August 2023. • 11 Supervising Probation Corrections Officer (3 vacant) • 23 Probation Corrections Officer III (6 vacant) • 38 Probation Corrections Officer II-(7 vacant) • 7 Probation Corrections Officer I- Extra Help The agency is in compliance with this regulation. (b) ensure that no required services shall be denied Policy 217.3.1 (a) because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 217.3.1 (b) ☒ ☐ ☐ ensure adequate supervision of all staff members; (d) have a clearly identified person on duty at all times Policy 217.3.1 (c) who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; (e) have at least one staff member present on each living Policy 217.3.1 (e) ☒ ☐ ☐ unit whenever there are youth in the living unit; (f) have sufficient food service personnel relative to the Policy 200 Financial Practices number and security of living units, including staff Policy 200.8 Staffing Plan qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct Food services are provided by agency staff. food preparation and servings; conduct related training The facility has one Supervising Custodial ☒ ☐ ☐ programs for culinary staff; and maintain necessary Cook, six Custodial Cooks, and one assistant records; or, a facility may serve food that meets nutritional cook. BSCC staff reviewed the kitchen staffing standards prepared by an outside source; schedule from October 2022 through December 2022 and July 2023 through September 2023. 7674 Stanislaus SYTF PRO 23-24 Page 3 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) have sufficient administrative, clerical, recreational, Policy 201 Supervision of Youth medical, dental, mental health, building maintenance, Policy 201.5 Separation of Duties transportation, control room, facility security and other Policy 217.3 support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be The agency has two budgeted Legal Clerk diverted from supervising youth; and, positions with one currently vacant. Stanislaus County provides the maintenance, groundskeeping, laundry, and warehouse services for the facilities. ☒ ☐ ☐ WellPath provides daily medical coverage from 5:30 a.m. through 11:00 p.m. with either an RN or LVN on duty. After hours, an on-call supervising nurse is available. A medical doctor, psychiatrist, and a psychiatric RN are onsite one day a week. WellPath provides daily mental health services. Hours vary from 6:00 a.m. through 3:30 p.m. After hours on-call mental health coverage is available. s(h) assign sufficient youth supervision staff to provide Policy 217.3.1 (f),(g) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls The facility is not a Juvenile Hall. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls The facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; 7674 Stanislaus SYTF PRO 23-24 Page 4 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Policy 201.3 Supervision of Youth (A) during the hours that youth are awake, one ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their Policy 201.3 room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Policy 201.3 members on duty at all times, regardless of the number of youth in residence, unless ☒ ☐ ☐ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Policy 217.3.1 (d) duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio Policy 217.3.1 (g) required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Policy 201.3.1 Other Staff Positions duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy 300.3 New Employee Orientation AND TRAINING Policy 300.3.1 Youth Supervision Orientation Policy 303 Training (a) Prior to assuming any responsibilities each youth Policy 303.5 Training Program Phases supervision staff member shall be properly oriented to their duties, including: A memorandum dated July 28, 2023, by Chief (1) youth supervision duties; ☒ ☐ ☐ Probation Officer Mark Ferriera, addressed all elements of this regulation. BSCC staff reviewed the agency’s Facilities Training Program Manual, STC training program report, CORE completion report, and Well Trained Officer STC program. (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 300.3 (3) the identity of their supervisor; ☒ ☐ ☐ Policy 300.3 7674 Stanislaus SYTF PRO 23-24 Page 5 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) the identity of persons who are responsible to Policy 300.3 ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Policy 300.3 ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Policy 300.3 (b) Prior to assuming any responsibility for the Policy 300.3.1 supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility- Staff receive 160 hours of facility-specific ☒ ☐ ☐ specific orientation, including: orientation and training by two facilities training officers. The FTO program also provides remedial training as needed. (1) individual and group supervision techniques; ☒ ☐ ☐ Policy 300.3.1 (2) regulations and policies relating to discipline and Policy 300.3.1 rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 300.3.1 (4) suicide prevention and response to suicide Policy 300.3.1 ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 300.3.1 techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; Policy 300.3.1 Staff are required to attend Title 15 Trauma (6) review of policies and procedures referencing Informed Care annually. In addition, staff are ☒ ☐ ☐ trauma and trauma-informed approaches; trained to trauma-informed approaches through the agency’s Case Management, Youth Rights-Protection from Abuse and Counseling and Counseling Services Policies. (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Policy 300.3.1 (8) routine security measures, including facility Policy 300.3.1 ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Policy 300.3.1 ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Policy 300.3.1 (11) fire/life safety training ☒ ☐ ☐ Policy 300.3.1 (c) Prior to assuming sole supervision of youth, each Policy 303 Training youth supervision staff member shall successfully Policy 303.4 Minimum Training Requirements complete the requirements of the Juvenile Corrections Policy 303.5 Training Program Phases Officer Core Course pursuant to Penal Code Section 6035. Procedures 300.2 Standards and Training for ☒ ☐ ☐ Corrections (STC) Core Training The BSCC Standards and Training for Corrections found the agency in compliance with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 303.4 supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. Procedures 300.2 1323 FIRE AND LIFE SAFETY Policy 402.6 Fire Training Whenever there is a youth in a juvenile facility, there shall Youth supervision staff receive Fire and Life be at least one wide awake person on duty at all times Safety training through CORE. The who meets the training standards established by the ☒ ☐ ☐ memorandum as to staff training dated June Board for general fire and life safety which relate 28, 2023, by Chief Probation Officer Mark specifically to the facility. Ferriera, confirmed compliance with this regulation. 7674 Stanislaus SYTF PRO 23-24 Page 6 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 103 Detention Manual Policy 103.3 Responsibilities All facility administrators shall develop, publish, and implement a manual of written policies and procedures Procedure Juvenile Detention Procedure that address, at a minimum, all regulations that are Manual - Organizational Structure, applicable to the facility. Such a manual shall be made Appointment and Responsibility available to all employees, reviewed by all employees, and shall be administratively reviewed at a minimum The agency utilizes Lexipol for their manual every two years, and updated, as necessary. Those ☒ ☐ ☐ which is posted on the Stanislaus County records relating to the standards and requirements set Probation Department’s website and utilized forth in these regulations shall be accessible to the Board by all agency custodial programs. The manual on request. was administratively reviewed and updated on The manual shall include: July 24, 2023 by Facility Superintendent, Tracie Martin. The agency is in compliance with this regulation. (a) table of organization, including channels of Policy 100.7 Chain of Command ☒ ☐ ☐ communications and a description of job classifications; Policy 100.7.1 Organizational Chart (b) responsibility of the probation department, purpose of Policy 223 Professional Relationships programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Policy 100.4 Facility Superintendent and Managers Responsibilities ☒ ☐ ☐ Policy 100.5 Probation Corrections Officer Responsibilities (d) initial orientation and training program for employees; ☒ ☐ ☐ Policy 300.3 New Member Orientation (e) initial orientation, including safety and security issues Policy 307.3 New Health Care Provider and anti-discrimination policies, for support staff, contract Orientation employees, school, mental/behavioral health and Policy 308.9.2 Volunteers and Student ☒ ☐ ☐ medical staff, program providers and volunteers; Internships-State Requirements Policy 311 Support Personnel Orientation and Training (f) maintenance of record-keeping, statistics and Policy 222.3.2 Records Bureau ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 222.3.2 (2) legal and proper care of youth; ☒ ☐ ☐ Policy 222.3.2 (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 222.3.2 (4) supply of information to the juvenile court and Policy 222.4 File Access and Security ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Policy 222.4 (g) ethical responsibilities; ☒ ☐ ☐ Policy 300.3 New Employee Orientation (h) trauma-informed approaches; ☒ ☐ ☐ Policy 300.3.1 Youth Supervision Orientation (i) culturally responsive approaches; ☒ ☐ ☐ Policy 300.3.1 Policy 302.4 (e) Training Officer (j) gender responsive approaches; ☒ ☐ ☐ Responsibilities 7674 Stanislaus SYTF PRO 23-24 Page 7 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) a non-discrimination provision that provides that all Policy 608 Youth Nondiscrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 513.3 Firearms and Weapons Locker chemical agents related security devices, and weapons ☒ ☐ ☐ Policy 513.4 Inventory and ammunition, where applicable; Policy 513.5 Review, Inspection and Approval (m) establishment of procedures for collection of Medi- 501.5.4 Medi-Cal Eligibility and Enrollment Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Policy 306 Prison Rape Elimination Act sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 402 Fire Safety The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 402.7 Inspections with two-year retention of the inspection record; BSCC staff reviewed Fire Drills and Life Safety Inspections for 2022 and 2023. Fire drills are completed monthly. In addition, BSCC staff reviewed service reports for completed inspections. ☒ ☐ ☐ BSCC staff reviewed February 23, 2023, Fire Alarm and Life Safety Inspection and Fire Sprinkler Annual inspection completed by Tri- Signal Integration, Inc. The agency is in compliance with this regulation. (c) fire prevention inspections as required by Health and Policy 402.7 ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; Policy 404.3 Evacuation Plan ☒ ☐ ☐ BSCC staff reviewed the agency’s Evacuation Plan and evacuation maps. (e) documented fire drills not less than quarterly; Policy 402.3 Fire Suppression Pre-Planning Procedure 400.2 Fire Procedure (Drills and ☒ ☐ ☐ Real) The agency conducts monthly fire drills. 7674 Stanislaus SYTF PRO 23-24 Page 8 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a written plan for the emergency housing of youth in Policy 402.3 the case of fire; and, Procedure 400.12 Fire Relocation Plan ☒ ☐ ☐ The agency has a Mutual Aid Agreement through December 31, 2027 with Tuolumne County Probation Department for emergency housing of youth. (g) development of a fire suppression pre-plan in Policy 402.3 cooperation with the local fire department. ☒ ☐ ☐ Procedure 400.11 Fire Suppression Pre-Plan (Fire Department Involved) 1326 SECURITY REVIEW Policy 102.5 (f) Management Review Process Policy 107 Annual Facility Inspection Each facility administrator shall develop policies and Policy 107.5 Focal Points for Inspection procedures to annually review, evaluate, and document Policy 204 Tool and Culinary Equipment security of the facility. The review and evaluation shall Control include internal and external security, including, but not Policy 210 Key and Electronic Access Device limited to, key control, equipment, and staff training. Control ☒ ☐ ☐ A memorandum dated July 24, 2023, by Superintendent Tracie Martin, addressed all elements of this regulation. The agency recently completed upgrading the security control panel in Unit 5 and Unit 6. 1327 EMERGENCY PROCEDURES Policy 400 Facility Emergencies 400.3 Procedure The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall BSCC staff reviewed the agency’s Emergency include, but not be limited to: Procedures manual. 400.3 (a),(b),(c) (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Procedure 401.1 Unit Disturbances (b) civil disturbance, active shooter and terrorist 400.3 (d),(i) ☒ ☐ ☐ attack; Policy 402 Fire Safety Policy 400.3 (e) (c) fire and natural disasters; ☒ ☐ ☐ Procedure 403.1 Earthquakes 400.3 (f) Policy 403.5 Emergency Power and (d) periodic testing of emergency equipment; ☒ ☐ ☐ Communications Inspection and Testing Policy 803.5 Physical Plant Compliance with Codes (e) emergency evacuation of the facility; and ☒ ☐ ☐ Policy 404 Emergency Evacuation Policy 400.13 Review of Emergency Procedures A memo provided July 24, 2023, to Chief Ferriera by Superintendent Tracie Martin addressed the agency’s procedures for (f) a program to provide all youth supervision staff ☒ ☐ ☐ ensuring compliance with this regulation. Staff with an annual review of emergency procedures. are required to review and sign acknowledgment of emergency procedures annually. This information is documented in each member of staff’s annual performance appraisal. The agency is in compliance with this regulation. 7674 Stanislaus SYTF PRO 23-24 Page 9 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Policy 506 Youth Safety Checks The facility administrator shall develop and implement Procedures 509.1 Youth Safety Checks policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, BSCC staff reviewed safety checks for July at random or varied intervals during hours when youth and October 2022 and January of 2023. The are asleep or when youth are in their rooms, confined in facility utilizes Guardian RFID Program to holding cells or confined to their bed in a dormitory. record safety checks. The Supervising Supervision is not replaced, but may be supplemented Corrections Officer (SCO) reviews the unit’s by, an audio/visual electronic surveillance system ☒ ☐ ☐ safety checks logs at minimum each shift. In designed to detect overt, aggressive or assaultive addition, the SCO is required to weekly review behavior and to summon aid in emergencies. All safety their assigned unit’s safety checks to ensure checks shall be documented with the actual time the completion and compliance. Any check is completed. discrepancies require a special incident report. One Supervisor is assigned to facility- wide audit safety checks. The agency is in compliance with this regulation. 1329 SUICIDE PREVENTION PLAN Policy 707 Suicide Prevention and Intervention The facility administrator, in collaboration with the Policy 707.4 Suicide Prevention Plan healthcare and behavioral/mental health administrators, shall plan and implement written policies and Procedures 700.1 Purpose and Scope procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ Procedure 700.4 One-On-One Program The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses The SYTF did not have any instances of shall be respectful and in the least invasive manner suicidal behavior or attempts. consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Policy 300.3.1 Youth Supervision Orientation 1322, Youth Supervision Staff Orientation, and Training Policy 307.5 (e) Training for all Staff Members and the Juvenile Corrections Officer Core Course. Who Have Contact with Youth ☒ ☐ ☐ The facility staff are also provided annual Suicide Prevention Training by medical staff. BSCC staff reviewed training attendance logs from December 2022. (b) Screening, Identification Assessment and Policy 501.3 (g) Pre-Admission Screening Precautionary Protocols Policy 701 Youth Screening and Evaluations (1) All youth shall be screened for risk of suicide at Policy 701.4 Initial Screenings intake and as needed during detention. ☒ ☐ ☐ Procedure 700.1 (a-b) Program Procedures BSCC staff reviewed 15 Intake Medical Screening and Classification forms. (2) All youth supervision staff who perform intake Policy 701.4 (c) processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Policy 701.4 (c)(2) intake screening process to be at risk of suicide shall ☒ ☐ ☐ be referred to behavioral/mental health staff for a Procedure 700.1 (a)(2) and (b)(1) suicide risk assessment. 7674 Stanislaus SYTF PRO 23-24 Page 10 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Precautionary protocols shall be developed to Policy 707.5 Precautionary Steps ensure the youth’s safety pending the behavioral/mental health assessment. Procedures 700.1(b)(4) Suicide Watch/ Observation Room Program Procedure 700.2 Additional Interventions Procedure 700.4 One-on-One Program BSCC staff provided technical assistance to the agency to review their precautionary protocol procedures with their medical and mental health providers as to additional lesser ☒ ☐ ☐ interventions for youth placed on safety watches. Youth are housed in a medical/mental health observation room in Unit One until cleared of watches to return to their housing unit. While in this unit, the youth participate in Title 15 programming but not with other youth. Lesser interventions such as remaining in their housing unit on the Observation Program as outlined in the facility’s procedure manual should be considered. (c) Referral process to behavioral/mental health staff for Procedure 700.3 (c) Communication assessment and/or services. Facilitation ☒ ☐ ☐ (d) Procedures for monitoring of youth identified at risk Policy 707.3 Member Responsibilities for suicide. Policy 707.6 Observation Log ☒ ☐ ☐ Procedures 700.1 (a)(2) (e) Safety Interventions Policy 707.5 (1) Procedures to address intervention protocols for ☒ ☐ ☐ youth identified at risk for suicide which may include, Procedure 700.2 Additional Interventions but are not limited to: (A) Housing consideration Policy 707.5 ☒ ☐ ☐ Procedure 700.1 (b)(2)(a) (B) Treatment strategies including trauma- Procedure 700.1 (b)(2)(b) ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff Procedure 700.1 (b)(1-4) how to respond to youth who exhibit suicidal ☒ ☐ ☐ behaviors. 7674 Stanislaus SYTF PRO 23-24 Page 11 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Communication Policy 701.4 (c) (1) Initial Screening (1) The intake process shall include communication with the arresting officer and family guardians Procedure 700.3 Communication Facilitation regarding the youth’s past or present suicidal ideations, behaviors or attempts. The agency utilizes a Parent/Guardian Contact Form to document communication as to the youth’s past or present suicidal behavior or thoughts. BSCC staff reviewed 15 forms which were consistently and fully completed. ☒ ☐ ☐ The agency was communicating with law enforcement about mental health issues at intake but was not specifically asking as to youth’s past or present suicidal ideation. On September 20, 2023, the agency updated their forms and provided instruction to intake staff to document this communication. The agency is compliant with this element of the regulation. (2) Procedures for clear and current information Procedure 700.3 sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental The agency provides a Suicidal Ideation/ health staff. Behavior Notice to parents/guardians upon ☒ ☐ ☐ release, providing information for community- based evaluations and services for any youth experiencing depression, including thoughts of suicide. (g) Debriefing of Critical Incidents Related to Suicides or Policy 707.9 Debriefing Attempts (1) Process for administrative review of the ☒ ☐ ☐ Procedure 700.1 (b)(7)(a-b) circumstances and responses proceeding, during and after the critical incident. Policy 707.9 (2) Process for a debriefing event with affected ☒ ☐ ☐ Procedure 700.1 (b)(7)(a-b) staff. (3) Process for a debriefing event with affected Policy 707.9 youth. ☒ ☐ ☐ Procedure 700.1 (b)(7)(a-b) (h) Documentation Procedure 700.1 (b)(5)(a-b) (1) Documentation processes shall be developed to ☒ ☐ ☐ Procedure 700.5 Suicide Observation Log ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Policy 707.4 Suicide Prevention Plan opportunity to participate in facility programs, services and activities which are available to other non-suicidal Procedure 700.1 (b)(3) youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7674 Stanislaus SYTF PRO 23-24 Page 12 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1340 REPORTING OF LEGAL ACTIONS Policy 101.5 State Reporting Requirements Each facility shall submit to the Board a letter of No legal actions have been filed. notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 523 Reporting In-Custody Deaths OF A YOUTH WHILE DETAINED Policy 523.3 Mandatory Reporting (1) Death of a Youth. Procedure 503.1 Reporting a Death in the (a) The facility administrator, in cooperation with Institution the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ There are no deaths or serious illnesses this procedures in the event of the death of a youth while inspection cycle. detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 523.5 In-Custody Death Initial Review the facility administrator, shall develop written policies and procedures to assure there is a medical Policy 524 In-Custody Death Reviews and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 523.3 the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Procedure 503.1 (f) from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 806.7 Notification (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 1101.5.1 Required Reporting Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 1101 Crowding When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7674 Stanislaus SYTF PRO 23-24 Page 13 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES Policy 501 Youth Reception The facility administrator shall develop and implement BSCC staff reviewed 5 admission packets written policies and procedures for admittance of youth which consisted of the Classification Form, that emphasize respectful and humane engagement Orientation Checklist, Juvenile Hall Medical with youth, and reflect that the admission process may Screening, Property Inventory Vulnerability be traumatic to youth who may have already ☒ ☐ ☐ Assessment Instrument, Parent/Guardian experienced trauma. Policies shall be trauma-informed, Contact Form, Admitting Assessment, and culturally relevant, and responsive to the language and Juvenile Hall Contact Log/Observation Sheet. literacy needs of youth. In addition to the requirements When the youth is transferred to the SYTF, the of Sections 1324 and 1430 of these regulations: Juvenile Commitment Orientation Checklist is completed. The agency is in compliance with this regulation. (a) the admittance process shall include: Policy 501.8 Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of Procedure 501.1 General Detention Welfare and Institution Code Section 627; Procedure ☒ ☐ ☐ Procedure 501.4.4 Right to Telephone Calls Documented on the Admitting Assessment form. 501.9 Showering and Clothing Exchange Documented in the daily booking log. BSCC staff recommended staff to completely fill out (2) Offer of a shower; ☒ ☐ ☐ and Supervisors to audit for completeness. Interviews with youth affirmed being offered a shower at intake. Policy 501.7 Youth Property Control (3) Documented secure storage of personal ☒ ☐ ☐ Property Inventory form and Admitting belongings; Assessment is utilized to document secure storage. Policy 501.5.5 Food Upon Arrival Documented in the daily booking log. BSCC staff recommended staff to completely fill out (4) Offer of food upon arrival; ☒ ☐ ☐ and Supervisors to audit for completeness. Interviews with youth affirmed being offered food at intake. (5) Screening for physical and behavioral health Policy 701.6 Health Evaluations and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; Procedure 701.1 Initial Medical Assessment (6) Screening for physical and developmental Policy 701.4 Initial Screenings disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; Procedure 701.1 Initial Medical Assessment (7) Contact with Regional Center for the Policy 702.7 Mental Health Care Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ Procedure 701.1 Initial Medical Assessment developmental disability, pursuant to Section 1413; and, Policy 501.5 Admission Process (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Procedure 701.2.2 Screening for Risk of Sexual Victimization and Abusiveness 7674 Stanislaus SYTF PRO 23-24 Page 14 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) juvenile hall administrators shall establish written Policy 501.3 (h) Pre-Admission Screening criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy 501.5.3 Estimated Length of Stay juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform Request to Transfer To/From Juvenile ☒ ☐ ☐ them of program guidelines and provide written Commitment Facility form is utilized to screening criteria for inclusion and exclusion from the document compliance with this requirement. program. (d) juvenile halls shall develop policies and procedures Policy 501.5.3 Estimated Length of Stay that advise any committed youth of the estimated length of his/her stay. Request to Transfer To/From Juvenile ☒ ☐ ☐ Commitment Facility form is utilized to document compliance with this requirement. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 701.4 (j) Initial Screenings ABUSE Procedure 701.2.2 Screening for Risk of The facility administrator shall develop and implement Sexual Victimization and Abusiveness written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ The agency utilizes the Classification Form, facility staff to assess each youth within 72 hours of Juvenile Hall Medical Screening, and the admission based on the following information: Vulnerability Assessment Instrument to screen for the risk of sexual abuse. BSCC staff reviewed 5 admission packets which indicated compliance with this regulation. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Procedure 701.2.2 (b) Gender nonconforming appearance or manner; or Procedure 701.2.2 identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Procedure 701.2.2 (d) Age; ☒ ☐ ☐ Procedure 701.2.2 (e) Level of emotional and cognitive development; ☒ ☐ ☐ Procedure 701.2.2 (f) Physical size and stature; ☒ ☐ ☐ Procedure 701.2.2 (g) Mental illness or mental disabilities; ☒ ☐ ☐ Procedure 701.2.2 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Procedure 701.2.2 (i) Physical disabilities; ☒ ☐ ☐ Procedure 701.2.2 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Procedure 701.2.2 (k) Any other specific information about the individual Procedure 701.2.2 youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Procedure 701.2.2 conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Procedure 701.2.2 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7674 Stanislaus SYTF PRO 23-24 Page 15 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1351 RELEASE PROCEDURES Policy 520.3 Release Procedure The facility administrator shall develop and implement Procedure 515.1 Release written policies and procedures for release of youth from custody which provide for: ☒ ☐ ☐ BSCC staff reviewed one SYTF release packet which consisted of Release Report and Property Inventory form with signatures upon release. The agency is in compliance with this regulation. Policy 520.3 (a) (a) verification of identity/release papers; ☒ ☐ ☐ Policy 520.3 (d) (b) return of personal clothing and valuables; ☒ ☐ ☐ Procedure 515.2 Release of Youth’s Property (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Policy 520.3 (l) (d) notification to the facility health care provider in Policy 520.3 (m) accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Policy 520.3 (n) (f) notification of facility mental health personnel. ☒ ☐ ☐ Policy 520.3 (m) The facility administrator shall develop and implement Policy 520.5 Post-Disposition Youth policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry BSCC staff reviewed 26 Reintegration services including, but not limited to, medical and Meeting attendance sheets from 2023. These behavioral health, education, probation supervision and meetings include the youth, community-based services. ☒ ☐ ☐ parents/guardians, facility, mental health, school, medical, and probation staff. In addition, these meetings are attended by county and community-based service providers. The facility administrator shall develop and implement Policy 520.4 Furlough Releases written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. Procedure 515.3 Early Release 1352 CLASSIFICATION Policy 502 Youth Classification The facility administrator shall develop and implement Policy 502.4 Initial Classification written policies and procedures on classification of youth Policy 502.5 Classification Upon Housing for the purpose of determining housing placement in the facility. Procedure 502.1 Classification Such procedures shall: ☒ ☐ ☐ BSCC staff reviewed 5 Classification packets which consist of Classification Form, Victim Vulnerability Assessment, and Parent/ Guardian Contact form. The agency is in compliance with this regulation. (a) provide for the safety of the youth, other youth, 502.7 Housing Assignment facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 502.8 Classification Space Allocation ☒ ☐ ☐ the facility; 7674 Stanislaus SYTF PRO 23-24 Page 16 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) provide that a youth shall be classified upon Policy 502.3 Classification Plan admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 502.5.1 Periodic Classification Reviews provisions that consider the level of supervision and the Policy 502.6.2 Staff Requested Review youth's behavior while in custody; and, A change in security classifications can only be made by authorized persons. These revisions are required to be noted in the housing unit’s Daily Log, Supervisor Log, and youth ICJIS observations. Each security classification is to be periodically reviewed by the living units PCO III. ☒ ☐ ☐ The agency has a Reclassification Form which is utilized to periodically review classification. BSCC staff reviewed 2023 DNDU (Do Not Double Up) spreadsheet in which an assigned PCO III reviews every thirty days. BSCC staff recommended strengthening their orientation language to advise youth of how to request housing change. (e) provide that facility staff shall not separate youth Policy 502.7.1 Additional Separation from the general population or assign youth to a single Requirements occupancy room based solely on the youth's actual or Policy 502.10.1 Separating Youth from perceived race, ethnic group identification, ancestry, General Population national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 502.10 PREA Considerations transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 7674 Stanislaus SYTF PRO 23-24 Page 17 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 611 Juvenile Lesbian, Gay, Bisexual, Transgender, Questioning and Intersex The facility administrator shall develop written policies (LGBTQI) and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The Policy 502.10 PREA Considerations policies shall provide that: BSCC staff reviewed two packets for ☒ ☐ ☐ transgender youth which consisted of Classification Form, Transgender/Intersex Youth Preference form, Juvenile Hall Medical Screening, and Victim Vulnerability Risk Instruments. The agency is in compliance with this regulation. (a) Facility staff shall respect every youth’s gender Policy 611.7 Names and Language identity and shall refer to the youth by the youth’s Policy 1003.3 Education Program Goals preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 611.8 (e) Housing Placement and themselves in a manner consistent with their gender Treatment identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 611.8 Housing Placement and best meets their individual needs and promotes their Treatment safety and well-being. Staff may not automatically house youth according to their external anatomy and shall Procedure 502.4 Factors Affecting Unit document the reasons for any decision to house youth ☒ ☐ ☐ Assignments in Juvenile Hall (f)(g) in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 611.9 Medical and Mental Health Care and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 611.8 Housing Placement and necessary security considerations and physical plant, Treatment facility staff shall make every effort to ensure the safety Policy 807.12 Youth Hygiene; Youth Showers ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 611.10 Searches youth for the purpose of determining the youth’s Policy 516.5 Searches: Transgender anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ Searches respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7674 Stanislaus SYTF PRO 23-24 Page 18 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1353 ORIENTATION Policy 503 Youth Orientation Policy 503.4 Initial Orientation The facility administrator shall develop and implement Policy 503.5 Orientation for Non-Readers, written policies and procedures to orient a youth prior to Visually Impaired, and Deaf or Hard of placement in a living area. Both written and verbal Hearing information shall be provided and supplemented with video orientation if feasible. Provision shall be made to Procedure 504.1 Orientation provide accessible orientation information to all detained Procedure 504.2 Rules of Conduct youth including those with disabilities, limited literacy, or English language learners. Orientation shall include ☒ ☐ ☐ BSCC staff Reviewed 20 Juvenile Hall and information that addresses: Juvenile Commitment Facility orientation checklists. Youth receive an Orientation Pamphlet and sign acknowledgment of receipt. BSCC staff provided the agency with technical assistance to review their pamphlet to ensure clarity and consistency. The agency is in compliance with this regulation. (a) facility rules including contraband and searches and Policy 503.4 (a) ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions Policy 503.4 (b) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 503.4 (n) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Policy 503.4 (u) ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Policy 503.4 (e) that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 503.4 (i) ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental Policy 503.4 (f) ☒ ☐ ☐ health care; (h) access to education, religious services, and Policy 503.4 (j) ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 503.4 (h) (j) opportunity for personal hygiene and daily showers Policy 503.4 (d) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 503.4 (c) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 503.4 (g), (k) ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 503.4 (l), (m), (v) chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; ☒ ☐ ☐ Policy 503.4 (o) (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 503.4 (q) (p) non-discrimination policy and the right to be free from Policy 503.4 (t) physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Policy 503.4 ☒ ☐ ☐ other than English if appropriate; 7674 Stanislaus SYTF PRO 23-24 Page 19 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (r) the process for requesting different housing, Policy 503.4 (w) ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 503.4 (x) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked The agency utilizes a Parent/Guardian questions and provides contact information for the ☒ ☐ ☐ Contact Form to document providing facility facility, medical, school and mental health; and, contact and website information, visiting schedule, and location of Parent Orientation Handbook. (t) a process by which youth may request access to Title Policy 503.4 (y) 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ All youth interviewed were aware of Title 15 and indicated if they asked staff to review, it would be provided. 1354 SEPARATION Policy 502.10.21Separating Youth from the General Population The facility administrator shall develop and implement Policy 502.7.1 Additional Separation written policies and procedures that address: Requirements The facility requires Special Incident Reports when youth choose to self-separate. BSCC staff reviewed from the SYTF two voluntary separations both of which involved refusal to ☒ ☐ ☐ attend school. In both instances, the staff and school staff counseled youth to attend school and youth was offered school work. The youth’s refusal was for feeling sick and not wanting to go. BSCC staff discussed with agency ensuring staff are aware to follow their policy to document other instances in which a youth chooses to self-separate. The agency is in compliance with this regulation. (a) separation of youth for reasons that include, but are Policy 502.10.1 not be limited to, medical and mental health conditions, Policy 502.7.1 ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 502.7.1 ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 502.7.1 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 502.7.1 Title 15 Section 1390 shall apply. ☒ ☐ ☐ Policy 600.5.1 Prehearing Separation (e) when separation results in room confinement, the Policy 601.4 Separation from Other Youth separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 502.7.1 of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7674 Stanislaus SYTF PRO 23-24 Page 20 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Policy 601 Room Confinement (a) The facility administrator shall develop and Procedure 604.2 Administrative Separation implement written policies and procedures addressing the confinement of youth in their room that are Procedure 604.1 Room Confinement consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement BSCC staff reviewed two instances of room shall be accomplished in accordance with the following confinement from the SYTF which consisted guidelines: of documentation outlined in Special Incident Report, Disciplinary Review Hearing Form, Juvenile Log Report, and MH referral. The incidents involved two youth creating a safety and security incident. BSCC staff discussed with agency developing a room confinement form to track these incidents. In addition, BSCC staff provided the agency with technical assistance to not utilize the disciplinary hearing form to document the room confinement as it infers room confinement was for discipline. This form is to be utilized to document the loss of privileges or consequences for engaging in a major rule ☒ ☐ ☐ violation. The facility works to quickly reintegrate the youth back into regular programming. Most incidents involved youth being in their room for less than an hour. Staff work to assist the youth in regulating their emotions and resolving conflict. The agency is in compliance with this regulation. BSCC staff interviewed two youth, one of which had been on room confinement for causing a safety and security issue. He indicated he was on room confinement the whole day. The other youth interviewed reported he observed youth being placed in their rooms mainly for fighting. He estimated they are in their rooms for two hours. BSCC staff discussed with facility administration the youth who stated they were on room confinement the whole day and the importance of creating a room confinement form to document behavior and reintegration attempts by staff. (1) Room confinement shall not be used before Policy 601.4 (a) Separation from Other Youth other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 601.4 (b) purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy 601.4 (c) that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy 601.4.5 (a) Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: 7674 Stanislaus SYTF PRO 23-24 Page 21 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) Return the youth to general population. ☒ ☐ ☐ Policy 601.4.5 (a)(1) (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 601.4.5 (a)(2) (3) Develop an individualized plan that includes the Policy 601.4.5 (a)(3) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 601.4.5 (b) ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement Policy 601.4.5 (b)(1) and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ None of the room confinements lasted more and when he or she is eventually released from than one hour and fifteen minutes. room confinement. (B) Develop an individualized plan that includes Policy 601.4.5 (b)(2) the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 601.4.5 (b)(3) facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 601.4.5 (c) single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Policy 601.4.5 (d) ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 601.4.5 (e) conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 601.4.5 (f) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 601.4.5 (g) placed in a locked cell or sleeping room to treat and Policy 502.7.2 Separation Exceptions protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 504 Case Management The facility administrator shall develop and implement ☒ ☐ ☐ Procedure 505.1 Assessment & Plan written policies and procedures for assessment and case planning. 7674 Stanislaus SYTF PRO 23-24 Page 22 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Assessment: Policy 504.3 Assessments The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 504.3.1 Institutional Plan (1) A case plan shall be developed for each youth held for at least 30 days or more and created within BSCC staff reviewed 9 Institutional 40 days of admission. Assessment Plans. Institutional Assessment and Case plans were not routinely completed within 40 days. Some case plans would be signed months after a youth was admitted into the facility. In addition, assessment forms ☐ ☒ ☐ indicate a periodic review would be completed every 30 days but were not being consistently completed. Several months would go by before reviews would be completed. BSCC staff discussed with the agency to review their current forms and procedures to make the case plan meaningful to the youth’s individual needs. (2) The institutional plan shall include, but not be Policy 504.3.1 ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Policy 504.3.1 (c) problems identified in the assessment; Goals and objectives were not being set in the case plan or were not addressing problems identified in the assessment. BSCC staff ☐ ☒ ☐ discussed with agency reviewing their current process of completing assessment and case plan to ensure it adheres to the spirit of the regulation to assist the youth in working toward addressing problem areas. (B) a plan for meeting the objectives that includes Policy 504.3.1 (b) a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 504.3.1 (c) the objectives, including periodic review and discussion of the plan with the youth; ☐ ☒ ☐ Periodic reviews were not consistently being completed. (4) a transition plan, the contents of which shall be Policy 504.3.1 (d) subject to existing resources, shall be developed for Policy 504.3.2 Pre-Release Planning ☒ ☐ ☐ post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Policy 504.3.1 (a) plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, Reintegration Meetings include the youth, and Regional Center for the Developmentally parent, facility, mental health, school, medical ☒ ☐ ☐ Disabled. and probation staff. In addition, these meetings are attended by county and community-based service providers. 7674 Stanislaus SYTF PRO 23-24 Page 23 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1356 COUNSELING AND CASEWORK SERVICES Policy 704 Counseling Services Policy 504.5 Counseling and Casework The facility administrator shall develop and implement Policy 504.4 Case Notes written policies and procedures ensuring the availability ☒ ☐ ☐ of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns Policy 704.4 Requests and Referrals that may arise; The facility has forms to refer youth to Mental Health, Substance Abuse and Grief Services, and the Without Permission program. ☒ ☐ ☐ BSCC staff reviewed 10 Mental Health referrals for services which ranged from involvement in use of force incidents, fighting, dealing with difficult feelings, anger management, negative thoughts, and suicidal ideation. (b) youth will receive assistance in requesting contact Policy 704 with parents, other supportive adults, attorney, clergy, probation officer, or other public official; and, BSCC staff provided the agency with technical assistance to clarify this language in their policy manual. ☒ ☐ ☐ Procedure 1006.1(B)(1) Elective Recreational Free Time Activities Request to See forms are located in the housing unit dayroom for youth to utilize to contact whom they wish to speak. (c) youth will be provided access to available resources Policy 704 ☒ ☐ ☐ to meet the youth’s needs. Policy 704.4 1357 USE OF FORCE Policy 514 Use of Force The facility administrator, in cooperation with the Procedure 507.1 Use of Force responsible physician, shall develop and implement written policies and procedures for the use of force, BSCC staff reviewed one SYTF incident of which may include chemical agents. Force shall never Use of Force in which two youth were fighting. be applied as punishment, discipline, retaliation or Staff utilize a “cover” instruction which directs treatment. the youth to get into a safety position as (a) At a minimum, each facility shall develop policies and warning OC may be used. Staff documented procedures which: their efforts to de-escalate the situation and warn the youth prior to the use of force. Documentation reviewed included special ☒ ☐ ☐ incident reports by staff, Special Status Log report, and Mental Health referral. The agency is in compliance with this regulation. BSCC staff interviewed a youth who indicated they were involved in a use of force incident involving chemical agents for fighting. The youth stated they were told to stop fighting, given the warning to cover and heard the warning OC would be used. The youth stated he was taken to the shower and decontaminated until he told the staff he was finished. 7674 Stanislaus SYTF PRO 23-24 Page 24 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) restricts the use of force to that which is deemed Policy 514.3.4 Limitations reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including Policy 514.3 both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Force options prohibited are outlined in the ☒ ☐ ☐ expressly prohibited by the facility. Department Field Policy Manual. (4) describe the requirements of staff to report any Policy 514.3.2 Duty to Intercede inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy 514.6 Reporting the Use of Force includes time period and procedure for documenting Policy 514.9.2 Trauma Mitigation and reporting the use of force, including reporting requirements of management and line staff and BSCC staff provided the agency with technical procedures for reviewing and tracking use of force assistance to ensure the debriefings they are incidents by supervisory and or management staff, ☒ ☐ ☐ conducting are consistently documented. which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Policy 514.9.1 Use of Force Administrative ☒ ☐ ☐ investigating unreasonable use of force. Review (7) define the role, notification, and follow-up Policy 514.6.1 Required Notifications procedures required after use of force incidents for ☒ ☐ ☐ medical, mental health staff and parents or legal Required notifications are documented in the guardians. special incident reports. (8) describe the limitations of use of force on pregnant Policy 307.5 (g) Training for All Members Who youth in accordance with Penal Code Section 6030(f) Have Contact with Youth ☒ ☐ ☐ and Welfare and Institutions Code Section 222. Procedure 507 (d) Use of Force (b) Facilities that authorize chemical agents as a force Policy 514.4 Use of Chemical Agents option shall include policies and procedures that: Policy 305 Chemical Agents Training (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☒ ☐ ☐ Procedures 508.1(b) Use of Oleoresin the approved method of deployment for those Capsicum (OC) Spray chemical agents. (2) mandate that chemical agents only be used when Policy 514.4.1 Limitations there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ Procedure 508.1(a)(1) have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy 514.4 timelines for decontamination from chemical agents. This shall include that youth who have been exposed Procedure 508.1.4 Decontamination for OC to chemical agents shall not be left unattended until Spray that youth is fully decontaminated or is no longer ☒ ☐ ☐ suffering the effects of the chemical agent. Staff consistently document the decontamination procedures and indicate when the youth reports they are no longer suffering from the effects. (4) define the role, notification, and follow-up Policy 514.6.1 Notifications procedures required after use of force incidents ☒ ☐ ☐ involving chemical agents for medical, mental health Required notifications are documented in the staff and parents or legal guardians. special incident reports. 7674 Stanislaus SYTF PRO 23-24 Page 25 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) provide for the documentation of each incident of Policy 514.6 Reporting the Use of Force use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, Procedure 508.1.4 (a) (3) Incident Reports youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and Staff consistently document the reason identification of any injuries sustained as a result of leading to the use of force, efforts to de- such use. escalate and follow up procedures after the use of chemical agents. (c) Facilities shall develop policies and procedure which Policy 514.10 Training require that agencies provide initial and regular training Policy 305 Chemical Agents Training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions Policy 514.10 ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 514.10 ☒ ☐ ☐ application. (3) signs or symptoms that should result in Policy 514.10 ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Policy 514.10 ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 514.10 ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Policy 514.10 ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 515 Restraints The facility administrator, in cooperation with the Procedure 511 Restraint Procedure responsible physician and mental health director, shall develop and implement written policies and procedures ☒ ☐ ☐ The SYTF did not have any use of restraints for the use of restraint devices. Restraint devices as it pertains to this regulation. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Policy 515.3 General Requirements who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 515.3 (h) discipline, or as a substitute for treatment. The use of Policy 515.9 Pregnant Youths restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 515.5 Transportation Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7674 Stanislaus SYTF PRO 23-24 Page 26 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Youth shall be placed in restraints only with the approval Policy 515.3(d)(2),(3) and 515.7(n) of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a Procedure 511.1 (a) ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 515.3 (k) (1) retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ Procedure 511.1 (b) youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 515.3 (k) (2) possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health Procedure 511.1 (c) treatment. Continuous direct visual supervision shall be conducted Policy 515.3 (k) to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Procedure 511.1 (d) ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 515.7 procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an Procedure 511.1 (l) application of restraints. (b) known medical conditions that would contraindicate Procedures 511.1 ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. Policy 515.6 Substantially Restrictive Restraints Procedure 511.3 Use of the Wrap ☒ ☐ ☐ BSCC staff provided agency with technical assistance to clarify what are acceptable restraint devices. (d) signs or symptoms which should result in immediate Procedure 511.1 (e) (3) ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Procedure 511.1 (e) (1) (a) ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Procedure 511.1 (d) restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Procedure 511.1 (f) (h) exercising of extremities. ☒ ☐ ☐ Procedure 511.1 (e) (2) 1358.5 USE OF RESTRAINT DEVICES FOR Policy 515.3 General Requirements MOVEMENT AND TRANSPORTATION Policy 515.5 Transportation Restraints WITHIN THE FACILITY. Policy 512.5 Movement Security The Facility Administrator, in cooperation with the Procedure 512.1 Control of Youth Movement responsible physician and behavioral/mental health ☒ ☐ ☐ director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Policy Section 515.3(a) approved to utilize restraint devices and the required training. ☒ ☐ ☐ BSCC staff provided agency with technical assistance to clarify what are acceptable restraint devices. 7674 Stanislaus SYTF PRO 23-24 Page 27 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) the circumstances leading to the application of Policy Section 515.7(c) ☒ ☐ ☐ restraints must be documented. (c) an individual assessment of the need to apply Procedure 511 Restraints restraints for movement or transportation that includes consideration of less restrictive alternatives, The agency utilizes a restraint assessment consideration of a youth’s known medical or mental form for transportation outside the facility. health conditions, trauma informed approaches, and a process for documentation and supervisor review and A review of incident reports involving the use approval. of mechanical restraints by staff indicates their ☒ ☐ ☐ use was for assaultive or noncompliant behavior resulting in a safety or security issue. The youth were transported away from the incident to their rooms where the restraints were removed. Reports also indicate youth were not placed in mechanical restraints if staff were able to use least restrictive means. (d) consideration of safety and security of the facility, Policy Section 515.3(h) with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 515.9 Pregnant Youths accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 507 Safety Rooms and Camera Rooms 507.3 Safety/Camera Room Guidelines (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall Procedure 516 Safety Rooms and Camera develop and implement written policies and procedures Room governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used The SYTF did not have any safety room to hold only those youth who present an immediate ☒ ☐ ☐ placements this inspection cycle. danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Policy 507.3 (d),(e),(f),(k) nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 507.3 (a) designee, before a youth is placed into a safety ☒ ☐ ☐ room; (3) provide for continuous direct visual supervision Policy 507.3 (c) and documentation of the youth's behavior and any ☒ ☐ ☐ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Policy 507.3 (g) ☒ ☐ ☐ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Policy 507.3 (h) where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason for Policy 507.3 (j) placement, including attempts to use less restrictive ☒ ☐ ☐ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be Procedure 516 Safety Rooms and Camera accomplished in accordance with the following: ☒ ☐ ☐ Room 7674 Stanislaus SYTF PRO 23-24 Page 28 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) safety room shall not be used before other less Procedure 516.1 (B)(2) restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Policy 507.3 (l) punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. Procedure 516.1 (B)(3) (3) safety room shall not be used to the extent that it Policy 507.3 (l) compromises the mental and physical health of the ☒ ☐ ☐ youth. Procedure 516.1 (B)(3) (c) A youth may be held up to four hours in the safety Policy 507.3 (h) room. After the youth has been held in the safety room ☒ ☐ ☐ for a period of four hours, staff shall do one or more of Procedure 516.1 (D)(9) the following: Procedure 516.1 (D)(9)(a)(2) (1) return the youth to general population. ☒ ☐ ☐ Policy 507.3 (h) (2) consult with mental health or medical staff, ☒ ☐ ☐ Procedure 516.1 (D)(9)(a)(1) (3) develop an individualized plan that includes the Policy 507.3 (h) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. Procedure 516.1 (D)(9)(a)(3) (d) If confinement in the safety room must be extended Policy 507.3 (g) beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ Procedure 516.1 (D)(10) and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 516 Searches Policy 501.4 Searches Before Admission The facility administrator shall develop and implement written policies and procedures governing the search of ☒ ☐ ☐ Procedure 513 Searches youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety Policy 516.4 Body Scanner Search and security of the facility, public, visitors, youth, and Policy 516.6 Contraband Searches staff. Policy 516.7 Housing Unit Searches Policy 516.8 Physical Plant Searches Policy 516.8.1 Canine Assisted Searches ☒ ☐ ☐ Three room searches are conducted each shift, as well as housing unit searches, monthly canine searches, pat down searches after contact visits, and perimeter searches prior youth utilizing the recreation perimeter. (b) Searches shall be conducted in a manner that Policy 516.2 preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. 7674 Stanislaus SYTF PRO 23-24 Page 29 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Strip searches and visual or physical body cavity Policy 516.4 Modified Strip Searches, Strip searches shall comply with Penal Code Section 4030. Searches, and Physical Body Searches Procedure 513.2 Strip Searches ☒ ☐ ☐ BSCC staff reviewed 2 strip search authorization forms as a result of youth tattooing. No contraband was found but the youth admitted using a staple and ink to make the tattoo. The agency is in compliance with this regulation. (d) Physical body cavity searches shall only be Policy 516.4.2 Physical Body Cavity Search ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only Policy 501.4 Searches Before Admission be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 516.5 Transgender Searches ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Policy 516.3 Pat-Down Searches are prohibited except in exigent circumstances or when Policy 516.4.3 Modified Strip Search and Strip ☒ ☐ ☐ conducted by a medical professional. Such searches Search Procedures must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 609 Grievances The facility administrator shall develop and implement Procedure 600.1 Youth Grievances and Unit written policies and procedures whereby any youth may Staff’s Responsibilities appeal and have resolved grievances relating to any Procedure 600.2 Supervisor’s condition of confinement, including but not limited to Responsibilities health care services, classification decisions, program Procedure 600.3 Facility Managers participation, telephone, mail or visiting procedures, Responsibilities food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be BSCC staff reviewed six SYTF grievances no time limit on filing grievances. Policies and ☒ ☐ ☐ from April, July, August, and September 2023. procedures shall include provisions whereby the facility BSCC staff reviewed the 2022 and 2023 manager ensures: Grievance Log. All were reviewed and resolved within required time frames. Youth interviewed indicated they had never filed a grievance but were aware of the process, had free access, and knew they could file confidentially. (a) a grievance form and instructions for registering a Policy 609.3 Access to the Grievance System grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Policy 609.3 the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy 609.4 (a) Youth Grievance Procedures ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 609.4.2 Timely Resolution of grievances within three (3) business days, grievances Grievances ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; 7674 Stanislaus SYTF PRO 23-24 Page 30 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) The youth may elect to be present to explain Policy 609.4.5 (a) State Requirements his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 609.4.5 (b) ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 609.3 ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Policy 609.4.3 Appeals to Grievance Findings grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 609.4.2 Timely Resolution of business days unless circumstances dictate a longer Grievances ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy 609.6 Additional Provisions for methods to report sexual abuse and sexual harassment. Grievances Related to Sexual Abuse ☒ ☐ ☐ Policy 609.6.1 Emergency Grievances Related to Sexual Abuse Whether or not associated with a grievance, concerns Policy 609.4.5 (c) of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Policy requires to be addressed and policies and procedures within a specified timeframe. documented within 14 days. 1362 REPORTING OF INCIDENTS Policy 209 Report Preparation A written report of all incidents which result in physical Procedures 203.1 Institutional Reports harm, use of force, serious threat of physical harm, or Procedures 203.2 Incident Reports death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 522 Biological Samples DNA SPECIMENS, SAMPLES, IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 522.5 Use of Force to Obtain Samples reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 522.5 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. 7674 Stanislaus SYTF PRO 23-24 Page 31 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The force shall not be used without the prior written Policy 522.5 authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Policy 522.5.1 Video Recording extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 1003 Youth Educational Services Policy 1003.3 Education Program Goals (a) School Programs Policy 1003.4 Education Program The County Board of Education shall provide for the Coordination administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee Procedure 1003.1 Youth Educational pursuant to applicable State laws. The school and facility Services administrators shall develop and implement written policy and procedures to ensure communication and Education Program Evaluation completed on coordination between educators and probation staff. August 23, 2023 by Doug Silva, Director I, of Culturally responsive and trauma-informed approaches the San Joaquin County Office of Education. should be applied when providing instruction. Education staff should collaborate with the facility administrator to School Staff use technology to facilitate learning and ensure safe • 1 principal technology practices. The facility administrator shall ☒ ☐ ☐ • 4 teachers (2 JH, 1 JCF, 1 SYTF) request an annual review of each required element of the • 4 Special Education (all) program by the Superintendent of Schools, and a report • 2 registrars or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this An academic counselor provides graduation section. Such a review, when conducted, cannot be plans and a career navigator assists youth in delegated to the principal or any other staff of any juvenile career development. court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Policy 1003.3 The facility school program shall comply with the State Policy 1003.5 Couse of Study Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 1003.3 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. 7674 Stanislaus SYTF PRO 23-24 Page 32 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) The course of study shall comply with the State Policy 1003.5 Course of Study Education Code and include, but not be limited to, courses required for high school graduation. Edmentum Courseware allows for a wide ☒ ☐ ☐ variety of online high school courses including electives and college/career readiness opportunities. (2) Information and preparation for the High School Policy 1003.5 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 1003.5 education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Policy 1003.5 Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 1003.5 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy 1003.5 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Procedures 1003.2 School Attendance education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy 1003.4(g) of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 1003.7 Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action Procedures 1003.3 School Procedure and ☒ ☐ ☐ in the school setting and be integrated into the facility's Disciplinary Issues overall behavioral management plan and security system. (2) School staff shall be advised of administrative Policy 1003.7 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 1003.7 Education Code, expulsion/suspension from school shall be imposed only when other means of correction The principal indicated youth are not fails to bring about proper conduct. School staff shall suspended. They are counseled and follow the appropriate due process safeguards as set reintegrated back into the classroom. Each ☒ ☐ ☐ forth in the State Education Code including the rights student also has a 30 day-review that is of students with special needs. School staff shall covered with Probation and SCOE. document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 1003.4 (g) education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. 7674 Stanislaus SYTF PRO 23-24 Page 33 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Provisions for Special Populations Policy 1003.4 (a),(d) (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 1003.4 (m) afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 1003.4 (c) (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 1003.4 (c)(1) (B) Home Language Survey and the results of the Policy 1003.4 (c)(1) ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Policy 1003.4 (c)(1) defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 1003.4 (c)(1) (2) Youth will be immediately enrolled in school. Policy 1003.4.1 Educational Enrollment Educational staff shall conduct an assessment to Requirements determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 1003.4.1 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. Each student has a “Student Grad Plan”. (4) Upon enrollment, education staff shall comply with Policy 1003.4.1 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 1003.4(i) (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 1003.4(i) provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. 7674 Stanislaus SYTF PRO 23-24 Page 34 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Transition and Re-Entry Planning Policy 1003.4 (n) (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies Reintegration meetings are held and and procedures to meet the transition needs of youth, attended by a Student Support Advocate, ☒ ☐ ☐ including the development of an education transition Probation Staff, Mental Health Staff, and plan, in accordance with the State Education Code District Representation. and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 1003.4 (o) (1) The school and facility administrator should, whenever possible, collaborate with local post- Modesto Junior College classes are secondary education providers to facilitate access to ☒ ☐ ☐ available along with Vocational opportunities educational and vocational opportunities for youth that such as Culinary, Coding, and Agriculture. considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND Policy 1000 Youth Programs and Services EXERCISE. Policy 1002 Programs, Exercise and Recreation The facility administrator shall develop and implement Policy 1004 Library Services written policies and procedures for programs, recreation, and exercise for all youth. The intent is to Procedures 1001.1 Programs, Exercise and minimize the amount of time youth are in their rooms or Recreation their bed area. ☒ ☐ ☐ Procedures 1001.2 Daily Schedule Procedures 1001.6 Programs Procedures 1001.7 Special Events The agency has a Program Coordinator who manages programs and services. Juvenile facilities shall provide the opportunity for Policy 1002.3 Responsibilities programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 1002.3 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 1002.3 be posted in the living units. ☒ ☐ ☐ BSCC staff reviewed the school day schedule and non-school day schedule. Schedules are posted in the living units. There will be a written annual review of the programs, Policy 1002.3 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ A memorandum dated July 25, 2023, by relevant to the population. Superintendent Tracie Martin, addressed all elements of this regulation. 7674 Stanislaus SYTF PRO 23-24 Page 35 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Policy 1002.6 Access to Programs opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, BSCC staff reviewed August 2023 ART evidence-based, best practice interventions that are schedule and May and August 2023 culturally relevant and linguistically appropriate, or pro- program/activities schedule. social interventions and activities designed to reduce recidivism. These programs should be based on the BSCC staff reviewed the August 2023 youth’s individual needs as required by Sections 1355 Programming Calendar. The agency offers and 1356. Such programs may be provided under the ART and CBI for all youth provided by the direction of the Chief Probation Officer or the County community-based organization, Leaders in Office of Education and can be administered by county ☒ ☐ ☐ Community Alternatives. In addition, the youth partners such as mental health agencies, community participate in interactive journaling. based organizations, faith-based organizations or Probation staff. Programming is led by unit staff on Saturday Programs may include but are not limited to: and Sunday. BSCC staff discussed with agency to ensure programming is completely and consistently documented as to what was the topic, duration, and other information to substantiate the adherence with this regulation. (1) Cognitive Behavior Interventions; Policy 1002.6 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Policy 1002.5 Access to Recreation for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Procedures 1001.3 Recreation, Sports and entertainment. Activities shall be supervised and include Social Programs orientation and may include coaching of youth. Procedures 1001.5 Recreational Activities /Free Time ☒ ☐ ☐ The agency has a library located in the incentive programming unit. The youth interviewed stated the recreation in the unit include games, watching television, writing letters, drawing, and using the telephone. (c) Exercise. All youth shall be provided with the Policy 1002.4 Access to Exercise opportunity for at least one hour of large muscle activity each day. Procedures 1001.4 Safety Practices for Large Muscle Activity ☒ ☐ ☐ Interviews with youth affirm they receive an hour of large muscle activity every day outside unless the weather is too hot, or it is raining. 7674 Stanislaus SYTF PRO 23-24 Page 36 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The administrator/manager may suspend, for a period Policy 1002.9 Inability to Meet Requirements not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 1007 Religious Programs The facility administrator shall provide access to religious Procedure 1005.1 Religious Programs services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ The agency employs a Chaplain to assist the allowed to participate in an activity outside of their room if Facility with supervising, planning, directing, he/she elects not to participate in religious programs. and coordinating religious services. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy 1007 (b) availability of clergy; and, ☒ ☐ ☐ Policy 1007 (c) availability of religious diets. ☒ ☐ ☐ Policy 1007.6 Diets and Meal Service 1373 WORK PROGRAM Policy 1005 Youth Work Program The facility administrator shall develop policies and The facility does not have a formal work procedures regarding the fair and consistent assignment program. Youth participate in keeping their of youth to work programs. Work assigned to a youth ☒ ☐ ☐ room and living unit clean. shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING Policy 1008 Youth Visitation The facility administrator shall develop and implement Procedures 1000.1 Youth Visitation written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Visiting occurs on Thursday and Sunday at receive visits by parents, guardians or persons standing regularly scheduled times for each program. in loco parentis, and children of youth. Other family In addition, visiting is scheduled daily for high- members, such as grandparents and siblings, and security youth. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in ☒ ☐ ☐ On the last Sunday of every month, virtual conjunction with the youth’s case plan or in the best visiting is provided for siblings for incentive interest of the youth. programming. During the inspection, BSCC staff observed visiting occurring. Interviews with youth indicate visiting regularly occurs as scheduled. All visits shall occur at reasonable times, subject only to Policy 1008.3.2 Visitation Requirements the limitations necessary to maintain order and security. Policy 1008.5 Denial or Termination of Visiting Visitation shall not be denied solely based on the visitor’s Privileges criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 1008.5 Visiting Schedule per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. 7674 Stanislaus SYTF PRO 23-24 Page 37 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Provisions for special visits, in addition to the two-hour Policy 1008.8 Special Visits minimum and/or outside of the regular visiting hours, shall Policy 1008.9 Attorney and Professional Visits be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy Procedures 1000.1.3 Professional Visits ☒ ☐ ☐ and professional visits shall be accommodated outside Procedures 1000.1.4 Attorney Visits and the provisions of this regulation. Facilities may provide Consultations visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 1008.3.2 Visitation Requirements ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Policy 1001 Youth Mail The facility administrator shall develop and implement ☒ ☐ ☐ Procedures 1002.1 Youth Mail written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 1001.3 Mail Generally ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; Policy 1001.9 Youth Requests for Writing Materials ☒ ☐ ☐ Youth are provided postage for seven letters per week. (c) youth may correspond confidentially with state and Policy 1001.4 Confidential Correspondence federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 1001.6 Processing and Inspection of in (c), may be read by staff only when there is reasonable Mail by Members ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 1006 Youth Telephone Access The administrator of each juvenile facility shall develop Procedure 1004.1 Youth Telephone Access and implement written policies and procedures to provide Procedure 1004.2 Emergency and Hardship youth with access to telephone communications. ☒ ☐ ☐ Telephone Calls Procedure 1004.3 Long Distance Telephone Calls 1377 ACCESS TO LEGAL SERVICES Policy 603 Youth Access to Courts and Counsel The facility administrator shall develop written procedures ☒ ☐ ☐ to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 603.5 Youth request for Assistance ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Policy 603.6 Visitation Related to Legal ☒ ☐ ☐ and, Defense (c) unlimited postage free, legal correspondence and Policy 603.7 Mail ☒ ☐ ☐ cost-free telephone access as appropriate. 7674 Stanislaus SYTF PRO 23-24 Page 38 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1390 DISCIPLINE Policy 600 Youth Discipline Policy 600.6 Limitations on Disciplinary The facility administrator shall develop and implement Actions written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use Procedures 602.1 Order and Security of positive behavior interventions and supports. Discipline ☒ ☐ ☐ Procedures 602.2 Philosophical Principles of shall be imposed at the least restrictive level which Discipline promotes the desired behavior and shall not include Procedures Manual 602.3 Intervention corporal punishment, group punishment, physical or Techniques for Avoiding Disruptive Behavior psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Policy 600.6 (b) daily shower, access to drinking fountain, toilet and Policy 600.6 ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 600.6 (d) contact with parent or attorney; ☒ ☐ ☐ Policy 600.6 (e) exercise; ☒ ☐ ☐ Policy 600.6 (f) medical services and counseling; ☒ ☐ ☐ Policy 600.6 (g) religious services; ☒ ☐ ☐ Policy 600.6 (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 600.6 (i) the right to send and receive mail; ☒ ☐ ☐ Policy 600.6 (j) education; and, ☒ ☐ ☐ Policy 600.6 (k) rehabilitative programming. ☒ ☐ ☐ Policy 600.6 The facility administrator shall establish rules of conduct Policy 600.3.1 Youth Rules and Sanctions and disciplinary penalties to guide the conduct of youth. Policy 600.4 Minor Rule Violations Such rules and penalties shall include both major Policy 600.5 Major Rule Violations violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Procedures 504.2 Rules of Conduct Provision shall be made to provide accessible information Procedures 602.4 Disciplinary Options and to youth with disabilities, limited English proficiency, or Sanctions limited literacy. 1391 DISCIPLINE PROCESS Policy 600.3 Due Process The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Policy 600.2 Policy ☒ ☐ ☐ discipline for violation of rules; Policy 600.5.4 Hearings (b) prohibiting discipline to be delegated to any youth; Policy 600.6 Limitations on Disciplinary ☒ ☐ ☐ Actions Policy 202 Prohibition on Youth Control (c) definition of major and minor rule violations and their Policy 600.4 Minor Rule Violations consequences, and due process requirements; Policy 600.5 Major Rule Violations ☒ ☐ ☐ Procedures 602.4 Disciplinary Options and Sanctions (d) trauma-informed approaches and positive behavior Policy 600.3.1 Youth Rules and Sanctions ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 600.4 counseling, advising the youth of expected conduct Policy 600.5.11 Administrative Review imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of Procedures 602.5 Minor Rule Violations review and appeal to a supervisor; and, Procedures 602.6 Sanctions for Minor Rule Violations 7674 Stanislaus SYTF PRO 23-24 Page 39 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) major rule violations and the discipline process shall Policy 600.3 be documented and require the following: Procedures 602.7 Major Rule Violations Procedures 602.8 Sanctions for Major Rule Violations BSCC staff reviewed two instances of discipline. The agency did not have a process ☐ ☒ ☐ for providing the youth due process when discipline was imposed for a major rule violation. The special incident report would document the recommended consequence proposed and the disciplinary review hearing would reference room confinement. The agency did not have a process in place to provide due process if the youth requested a hearing. Policy 600.3 (b) (1) written notice of violation prior to a hearing; ☐ ☒ ☐ Policy 600.5.3 Notifications (2) accommodations provided to youth with Policy 600.5.7 Staff Assistance disabilities, limited literacy, and English language ☒ ☒ ☐ learners; (3) hearing by a person who is not a party to the Policy 600.3 (c) ☐ ☒ ☐ incident; (4) opportunity for the youth to be heard, present Policy 600.3 (d) ☐ ☒ ☐ evidence and testimony; Policy 600.5.5 Evidence (5) provision for youth to be assisted by staff in the Policy 600.3 (e) ☐ ☒ ☐ hearing process; Policy 600.5.7 Staff Assistance Policy 600.5.10 Disciplinary Appeals (6) provision for administrative review. ☐ ☒ ☐ Policy 600.5.11 Administrative Review (g) violations that result in a removal from camp or Policy 600.7.1 State Guidelines for commitment program, but not a return to court, will Disciplinary Sanctions ☐ ☒ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Policy 706 Communicable Diseases-Youth DISEASES. Policy 706.4 Exposure Prevention and Mitigation The health administrator/responsible physician, in cooperation with the facility administrator and the local Procedure 702.1 Communicable Disease- health officer, shall develop written policies and ☒ ☐ ☐ Youth procedures to address the identification, treatment, Procedures 702.2 Medical Isolation/Bed Rest control and follow-up management of communicable Procedures 702.3 Supervisors Duties diseases. The policies and procedures shall address, but not be limited to: Policy 706.3 Procedure (a) Intake health screening procedures; ☒ ☐ ☐ Policy 701.4 (e) initial Screenings Policy 706.4 (b) Identification of relevant symptoms; ☒ ☐ ☐ (c) Referral for medical evaluation; ☒ ☐ ☐ Policy 706.3 (b) Policy 706.4.3 Medical Consultation, (d) Treatment responsibilities during detention; ☒ ☐ ☐ Evaluation and Treatment (e) Coordination with public and private community- Policy 706.3 (d)(2) ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Policy 706.3 (c)(7) (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Policy 706.3 (d)(3) 7674 Stanislaus SYTF PRO 23-24 Page 40 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The policies and procedures shall be updated as Policy 706.3 necessary to reflect communicable disease priorities identified by the local health officer and currently Medical staff are to review these policies with ☒ ☐ ☐ recommended public health interventions. the Exposure Control Officer to reflect Stanislaus County Public Health and CDC recommended interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 702 Availability of Standards of Care (EXCERPT) Policy 702.3 (b)(1) Youth Access to Healthcare The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to A locked box is accessible in the living units establish a daily routine for youth to convey requests for ☒ ☐ ☐ for the youth to confidentially convey requests emergency and non-emergency medical, dental and for healthcare services. Youth interviewed behavioral/mental health care services. were aware of the confidential box and those who have requested services were seen the next day. Youth indicated they could also ask staff to be seen. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 807.6 Clothing Issue The youth’s personal clothing, undergarments and The clothing worn by youth was observed to footwear may be substituted for the institutional clothing be in good repair, free of stains, and well- and footwear specified in this regulation. The facility has ☒ ☐ ☐ fitted. The youth interviewed indicated if they the primary responsibility to provide clothing and needed new underwear, outer clothing, or footwear. Clothing provisions shall ensure that: shoes, they could ask staff and they would receive the items. (a) Clothing is clean, reasonably fitted, durable, easily Policy 807.6 ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 807.6 ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Policy 807.6 (2) Outer garments; ☒ ☐ ☐ Policy 807.6 (3) New non-disposable underwear which shall Policy 807.6 ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Policy 807.6 ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by Policy 807.7 Laundry Services local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry Procedures 803.2 Laundry Procedures method approved by the local health officer. ☒ ☐ ☐ Procedures 803.4 Laundry Procedures for Clothing (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Policy 807.6 1482 CLOTHING EXCHANGE Policy 807.6 Clothing Issue The facility administrator shall develop and implement Procedures 803.3 Clothing Issuance written policies and site-specific procedures for the Procedures 803.5 Undergarment cleaning and scheduled exchange of clothing. Unless Procedures 803.4 Laundry Procedures for work, climatic conditions, or illness necessitates more ☒ ☐ ☐ Clothing frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, Interviews with youth confirm they are bras, and underwear shall be exchanged daily; youth receiving the required clean clothing daily. shall receive their own underwear back at exchange. 7674 Stanislaus SYTF PRO 23-24 Page 41 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1484 CONTROL OF VERMIN IN YOUTH’S Policy 804 Pest Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 807.9 Personal Hygiene of Youth There shall be written policies and site-specific Procedures 803.6 Hygiene and Dress Code procedures developed and implemented by the facility Standards administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 807.9 (b) Toothpaste; ☒ ☐ ☐ Policy 807.9 (c) Soap; ☒ ☐ ☐ Policy 807.9 (d) Comb; ☒ ☐ ☐ Policy 807.9 (e) Shaving implements; ☒ ☐ ☐ Policy 807.9 (f) Deodorant; ☒ ☐ ☐ Policy 807.9 (g) Lotion; ☒ ☐ ☐ Policy 807.9 (h) Shampoo; and, ☒ ☐ ☐ Policy 807.9 (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 807.9 Youth shall not be required to share any personal care Policy 807.9 items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 807.9 Personal Hygiene of Youth Policy 807.12 Youth Showers There shall be written policies and site specific Policy 607 Grooming procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ Procedures 803.7 Showering Program teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 607.4 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7674 Stanislaus SYTF PRO 23-24 Page 42 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1488 HAIR CARE SERVICES (EXCERPT) Policy 807.10 Barber and Cosmetology Services Hair care services shall be available in all juvenile Policy 807.10.1 Schedule for Hair Care facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Services Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Procedures 803.7 Hair Care Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 807.5 Bedding Issue Clean laundered, suitable bedding and linens, in good Procedure 803.1 Bedding and Linen Issuance repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 807.5 (b) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 807.5 (e) ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 807.5 (c) (d) One towel; and, ☒ ☐ ☐ Policy 807.5 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 807.5 (a)(1) 1501 BEDDING LINEN EXCHANGE Policy 807.5 Bedding Issue The facility administrator shall develop and implement Procedure 803.1 Bedding and Linen Issuance site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ Interviews with youth confirm they are issued to each youth housed. Washable items such as exchanging bed linen each week and blankets sheets, mattress covers, pillow cases and towels shall two times a month. They can receive clean be exchanged for clean replacement at least once each linen if needed prior to exchange day. week. The covering blanket shall be cleaned or laundered Policy 807.5 (a)(2) ☒ ☐ ☐ once a month. 1510 FACILITY SANITATION, SAFETY AND Policy 800 Sanitation Inspections MAINTENANCE Policy 800.4 Work Orders Policy 800.5 Safety Data Sheets The facility administrator shall develop and implement Policy 802 Housekeeping and Maintenance written policies and site-specific procedures for the Policy 802.4 Sanitation Schedule maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall Procedures 800.2 Facility Sanitation, provide for a regular schedule of housekeeping tasks, Maintenance and Safety equipment, including restraint devices, and physical Procedures 802.1 Maintenance Requests plant maintenance and inspections to identify and ☒ ☐ ☐ Procedures 802.2 Work Programs correct unsanitary or unsafe conditions or work Procedures 802.3 Daily and Weekly Unit practices in a timely manner. The use of chemicals shall Housekeeping Activities be done in accordance to the product label and Safety Data Sheet which may include the use of Personal The intake/admission, housing units, sleeping Protection Equipment (PPE). rooms, restrooms, and recreation areas were organized, clean-smelling, and free from graffiti or damage. The facility is well- maintained. 7674 Stanislaus SYTF PRO 23-24 Page 43 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7674 Stanislaus SYTF PRO 23-24 Page 44 of 44 A453 JUV PRO eff. 1/2019 (23-24).dot PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7673 & 7674 FACILITY NAME: Stanislaus County Juvenile Hall and Stanislaus Secure Youth FACILITY TYPE: JH & SYTF Treatment Facility CONSTRUCTION/REMODEL DATE(S): 1978, 2000 APPLICABLE REGULATIONS (Check All That Apply): Pre-1998: X 4/98: X 2001: FIELD REPRESENTATIVE: Shay Molennor DATE: September 20, 2023 ARTICLE/SECTION YES NO N/A COMMENTS Reception Area (JH) Pre 1998 Facility Wide ☒ ☐ ☐ A. Holding Rooms: 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated capacity ☒ ☐ ☐ based on floor space; 3. Provide access to water closets and wash basins at a ratio of a ☒ ☐ ☐ 1:8; and 4. Provide access to drinking fountain. ☒ ☐ ☐ B. Provide access to telephone. ☒ ☐ ☐ C. Provide access to private room(s) for interviews. ☒ ☐ ☐ Medical Exam Space (JH & Camp) Pre 1998 Facility Wide ☒ ☐ ☐ Space or room(s) afford privacy, are equipped to carry out routine examinations and emergency care and have sufficient locked storage space for medical supplies. Capacity (Camp) Pre 1998 Facility Wide ☐ ☐ ☒ The maximum number of minors does not exceed 100 unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). Living Units (JH And SPJH) Pre 1998 Facility Wide ☒ ☐ ☐ A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; ☒ ☐ ☐ 2. Washbasins at a ratio of 1:6; ☒ ☐ ☐ 3. Water closets at a ratio of 1:6 or water closet and one urinal for ☒ ☐ ☐ every 15 boys; and, 4. Access to a drinking fountain by minors and staff. ☒ ☐ ☐ B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic materials) that allows ☒ ☐ ☐ the visual supervision of all parts of the room. 7673 7674 Stanislaus Juvenile Hall and SYTF PHY 23-24 - 1 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS C. Hallways in the detention living units are at least eight feet wide. If Podular design. rooms are located on only one side, or if room doors are staggered, ☐ ☐ ☒ hallways are at least six feet wide. Single Rooms (JH, SPJH & Camp) Pre 1998 Facility Wide ☒ ☐ ☐ Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. Double Rooms (JH, SPJH & Camp) Pre 1998 Facility Wide ☒ ☐ ☐ Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. Dormitory Sleeping Areas (JH & Camp) Pre 1998 Facility Wide ☒ ☐ ☐ Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. Locked Sleeping Rooms (JH, SPJH & Camp) Pre 1998 Facility Wide ☒ ☐ ☐ Contain an individual or combination drinking fountain, wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. Plumbing Fixtures (Camp) Pre 1998 Facility Wide ☐ ☐ ☒ The following plumbing fixtures are adjacent to each sleeping area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; ☐ ☐ ☒ C. Access to toilets at a ratio of 1:10 or toilet and one urinal for every ☐ ☐ ☒ 15 boys; and, D. Access to a drinking fountain. ☐ ☐ ☒ Beds and Mattresses (JH, SPJH & Camp) Pre 1998 Facility Wide ☒ ☐ ☐ Beds and mattresses are: A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches off the floor; ☒ ☐ ☐ and, C. Mattresses are made of a fire retardant material. ☒ ☐ ☐ Interview Rooms (JH, SPJH & Camp) Pre 1998 Facility Wide ☒ ☐ ☐ A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for conferences and ☐ ☐ ☒ interviews in each camp. Lighting (JH, SPJH & Camp) Pre 1998 Facility Wide ☒ ☐ ☐ There are at least 50 foot candles of illumination at desk level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. 7673 7674 Stanislaus Juvenile Hall and SYTF PHY 23-24 - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Academic Classroom (JH & Camp) Pre 1998 Facility Wide ☒ ☐ ☐ Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. Dining Space (JH & Camp) Pre 1998 Facility Wide ☒ ☐ ☐ There is a minimum of 15 square feet of space for each person being fed at any given time. Physical Activity Space (JH & Camp) Pre 1998 Facility Wide ☒ ☐ ☐ A. There is indoor space consisting of at least 30 square feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of: ☐ ☐ ☒ 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a ☐ ☐ ☒ camp with a capacity of more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) ☒ ☐ ☐ for a camp with a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening recreational activities ☐ ☐ ☒ in camps. Storage Space (JH, SPJH & Camp) Pre 1998 Facility Wide ☒ ☐ ☐ A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is ☐ ☐ ☒ recommended) for bulk and activity storage equipment. Multipurpose Space or Room (SPJH) Pre 1998 Facility Wide There is a multipurpose space or room that provides space for reception, ☐ ☐ ☒ dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the room; ☐ ☐ ☒ B. 10 feet by 20 feet floor dimensions; and, ☐ ☐ ☒ C. 1600 cubic feet of air space with a minimum ceiling height of eight ☐ ☐ ☒ feet. Special Purpose JH Exemptions Pre 1998 Facility Wide SPJHs are exempt from the following Pre-1998 Title 15 regulations: ☐ ☐ ☒ a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7673 7674 Stanislaus Juvenile Hall and SYTF PHY 23-24 - 3 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Natural Light (1.3) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ Visual access to natural light is provided in locked sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Podular design. 1998 Units 5 & 6 & Special Needs Unit ☐ ☐ ☒ Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures Single Occupancy Sleeping Rooms (1.7) 1998 Units 5 & 6 ☒ ☐ ☐ Minimum of 63 square feet of floor area and a clear ceiling height or eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ☒ ☐ ☐ 01: View panel size changed to a minimum of 144 inches. Double Occupancy Sleeping Rooms (1.8) 1998 Special Needs Unit ☒ ☐ ☐ Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a 9" x 2'10". maximum of 144 square inches. ☒ ☐ ☐ 01: View panel size changed to a minimum of 144 inches Dayrooms (1.10) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of floor area per ☐ ☐ ☒ minor. All dayrooms provide access to toilets, wash basins, drinking fountains ☒ ☐ ☐ and showers. Academic Classrooms (NA SPJH; 1.12) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every juvenile in the ☒ ☐ ☐ facility. The primary purpose for the academic classroom is for education. 7673 7674 Stanislaus Juvenile Hall and SYTF PHY 23-24 - 4 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a minimum of 28 square feet ☒ ☐ ☐ floor space per minor. There is a communication system in each classroom that allows for ☒ ☐ ☐ immediate response to emergencies. Safety Room (1.13) 1998 Maximum Security Units 5 & 6 ☒ ☐ ☐ Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor ☒ ☐ ☐ Padded as specified in these regulations ☒ ☐ ☐ There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room and are no more than ☒ ☐ ☐ four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations ☒ ☐ ☐ Access to a toilet, wash basin and drinking fountain is provided. ☒ ☐ ☐ Medical Examination Room (NA SPJH; 1.14) Two exam rooms. 1998 Maximum Security Units 5 & 6 ☒ ☐ ☐ There is a minimum of one suitably equipped medical examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is used for no ☒ ☐ ☐ other purpose; Privacy for minors; ☒ ☐ ☐ Lockable storage for medical supplies; ☒ ☐ ☐ Not less than 144 square feet floor space with no single dimension ☒ ☐ ☐ less than seven feet; Hot and cold running water; and, ☒ ☐ ☐ 01: Smooth, non-porous, washable surfaces. ☒ ☐ ☐ Pharmaceutical Storage (1.15) 1998 Maximum Security Units 5 & 6 ☒ ☐ ☐ There is lockable storage space for medical supplies and pharmaceutical preparations as specified by Title 15, § 1438. Dining Areas (NA SPJH; 1.16) Dining in dayroom. 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ There is a minimum of 15 square feet floor space and sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless ☒ ☐ ☐ there is an appropriate visual barrier. Personal Storage (1.19) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. 7673 7674 Stanislaus Juvenile Hall and SYTF PHY 23-24 - 5 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Safety Equipment Storage (1.20) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ There is at least one securely lockable janitorial closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) 1998 Units 5 & 6 & Special Needs Unit There is an audio monitoring system capable of actuation by the minor ☒ ☐ ☐ to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) 1998 Units 5 & 6 & Special Needs Unit There is an emergency power source capable of providing minimal ☒ ☐ ☐ lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Toilets/Urinals (2.1) 1998 Units 5 & 6 & Special Needs Unit Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; ☒ ☐ ☐ and, 1:8 in locked holding rooms. One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the ☒ ☐ ☐ bubbler. Showers (2.4) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ Showers provide tempered water and are available on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability ☒ ☐ ☐ to supervise. 7673 7674 Stanislaus Juvenile Hall and SYTF PHY 23-24 - 6 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Beds (2.5) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 ☒ ☐ ☐ inches apart. Lighting (2.6) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is ☒ ☐ ☐ conducive to sleep. Padding (2.7) 1998 Maximum Security Units 5 & 6 ☒ ☐ ☐ Padding in safety rooms covers the floor, door and walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as ☒ ☐ ☐ approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one- half inch thick; of a unitary or laminated construction; firmly bonded to all ☒ ☐ ☐ padded surfaces; and, is without exposed seams. Weapons Locker ( 2.9) 1998 Units 5 & 6 & Special Needs Unit ☒ ☐ ☐ Weapons lockers are located outside the security perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own ☒ ☐ ☐ locking device. Design Requirements (201(c)6) 1998 Units 5 & 6 & Special Needs Unit Design requirements as specified in Title 24, Part 1, 201(c) 6 are met. ☒ ☐ ☐ (See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7673 7674 Stanislaus Juvenile Hall and SYTF PHY 23-24 - 7 - J455 PHY Pre-98.dot (9/98) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7673 & 7674 FACILITY: Stanislaus County Juvenile Hall and Secure Youth Treatment TYPE: JH & RC: JH 130 Facility SYTF SYTF 20 FIELD REPRESENTATIVE: Shay Molennor DATE: September 20, 2023 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Intake Holding Pre-98 2 9’4” by 8’7” Note: Toilets and showers are accessible in the corridor. Rooms approximately 80 sq. ft. Unit 1 Single Pre-98 10 1 1 10 10’8” by 7’8” 1 1 1 Note: Rooms approximately 80 sq. ft. Unit 1 currently being used for short-term housing for new bookings, special needs, suicide or special medical watch. Unit 2 Single Pre-98 10 1 1 10 10’8” by 7’8” 1 1 1 Note: The unit was vacant during the inspection. Three showers are located in the dayroom. The dayroom space is approximately 636 sq. ft. Unit 3 Single Pre-98 6 1 1 6 10’8” by 7’8” 1 1 1 Double Pre-98 8 2 2 16 10’8” by 11’ 1 1 1 Dorm Pre-98 2 4 4 8 10’8” by 28’8” 1 1 1 Note: The unit houses male and female youth. Seven showers are located in the dayroom. The dayroom space is approximately 2,835 sq. ft. One dorm was converted to storage. It is no longer used to house youth. Rated capacity was decreased to 8 for the dorms this inspection cycle. Unit 4 Single Pre-98 6 1 1 6 10’8” by 7’8” 1 1 1 Double Pre-98 8 2 2 16 10’8” by 11’ 1 1 1 Dorm Pre-98 2 4 4 8 10’8” by 28’8” 1 1 1 Note: This unit is used for incentive programming. Seven showers are located in the dayroom. The dayroom space is approximately 2,835 sq. ft. One dorm was converted to a library. It is no longer used to house youth. Rated capacity was decreased to 8 for the dorms this inspection cycle. Unit 5 Single 1998 15 1 1 15 11’2” by 7’ 1 1 1 Note: Unit 5 houses maximum security youth. Unit 6 Single 1998 15 1 1 15 11’2” by 7’ 1 1 1 Note: The unit was vacant during the inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7673+ Stanislaus Probation JH & SYTF LASE 23-24 - 1 - J460 LAS JUV-05.dot (rev.12/2022) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Control Safety 1998 Approx 63 sq ft Med Ob 1998 Approx 63 sq ft 1 1 1 Note: Safety room has a ring toilet in the floor. Unit 7 Double 1998 10 2 2 20 10’ by 14’ 1 1 1 SYTF Note: Unit 7 houses SYTF youth. Four showers and an irregular shaped dayroom exceeding 700 ft requirement. Unit 8 Double 1998 10 2 2 20 10’ by 14’ 1 1 1 Note: The unit was vacant during the inspection. Four showers and an irregular shaped dayroom exceeding 700 ft requirement. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7673+ Stanislaus Probation JH & SYTF LASE 23-24 - 2 - J460 LAS JUV-05.dot (rev.12/2022) 3JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7675 FACILITY NAME: Stanislaus Juvenile Commitment Facility FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Tracie Martin, Superintendent, Antonio Prado, Facility Manager, Maryvel Valencia, Facility Manager, Andrea Pires, RN-Wellpath Facility Coordinator, Shamerin Bourang, LCSW-Wellpath, Pam Reeves, Associate LCSW-Wellpath, John Luis, Principal, Carrie Van Roekel-Supervising Custodial Cook, male-age 18, male-age 17 FIELD REPRESENTATIVE: Shay Molennor DATE: September 18-20, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Policy 107.3.2 (a) State Requirements BUILDING AND GROUNDS March 30, 2022 On an annual basis, or as otherwise required by law, July 25, 2023 each juvenile facility administrator shall obtain a ☒ ☐ ☐ documented inspection and evaluation from the following: (a) county building inspector or person designated by the Board of Supervisors to approve building safety; (b) fire authority having jurisdiction, including a fire Policy 107.3.2 (b) clearance as required by Health and Safety Code Section ☒ ☐ ☐ 13146.1(a) and (b); December 8, 2021 (c) local health officer, inspection in accordance with Policy 107.3.2 (c) Health and Safety Code Section 101045; Environmental: April 22, 2021 September 6, 2022 ☒ ☐ ☐ Medical/Mental Health: July 28, 2021 October 3, 2022 Nutrition: December 7, 2021 October 3, 2022 (d) county superintendent of schools on the adequacy of Policy 107.3.2 (d) educational services and facilities as required in Section 1370; August 18, 2022 ☒ ☐ ☐ August 23, 2023 (e) juvenile court as required by Section 209 of the Policy 107.3.2 (e) Welfare and Institutions Code; and, ☒ ☐ ☐ October 25, 2021 October 20, 2022 (f) the Juvenile Justice Commission as required by Policy 107.3.2 (f) Section 229 of the Welfare and Institutions Code or ☒ ☐ ☐ Probation Commission as required by Section 240 of the October 19, 2021 Welfare and Institutions Code. October 20, 2022 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7675 Stanislaus Camp PRO 23-24 Page 1 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Policy 1200: Recruitment and Selection BSCC Note: Compliance with this section is determined A memorandum dated July 28, 2023, by Chief by receipt of the Chief Probation Officer’s certification Probation Officer Mark Ferriera, addressed letter confirming that all elements of regulation are met. this regulation. (a) Appointment ☒ ☐ ☐ One Superintendent and two Facility In each juvenile facility there shall be a superintendent, Managers oversee the operations and director or facility manager in charge of its program and employees. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Policy 1200.7 Employment Standards Each facility shall: Policy 1200.3 Recruitment (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 1200.4 Selection Process examination including tuberculosis screening test and evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 1200.7.1 Standards for Probation and training requirements adopted by the Board ☒ ☐ ☐ Corrections Officers pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 1200.4 (g), (h) employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 of the Government Code. (c) Contract personnel, volunteers, and other non- Policy Section 308.4 Volunteers and Student employees of the facility, who may be present at the Internships: Recruitment, Selection and facility, shall have such clearance and qualifications as Appointment ☒ ☐ ☐ may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 7675 Stanislaus Camp PRO 23-24 Page 2 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Policy 217 Staffing Plan 217.3 Staffing Plan Requirements Each juvenile facility shall: Policy 217.3.1 (a) Responsibilities (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The agency staff for their JH, Camp, and programming, to provide for safety and security of youth SYTF which are co-located on the same and staff, and meet established standards and campus. The combined population was 61 on regulations; September 20, 2023. Population numbers: • 40 Detention • 11 Camp • 10 SYTF BSCC staff reviewed the department organizational chart, budgeted positions, vacancy chart, seniority list, and staffing shift ☒ ☐ ☐ assignments. In addition, BSCC staff reviewed a two-week staffing schedule from July 2022 and July 2023 and a supervisor staffing schedule from December 2022 and August 2023. • 11 Supervising Probation Corrections Officer (3 vacant) • 23 Probation Corrections Officer III (6 vacant) • 38 Probation Corrections Officer II-(7 vacant) • 7 Probation Corrections Officer I- Extra Help The agency is in compliance with this regulation. (b) ensure that no required services shall be denied Policy 217.3.1 (a) because of insufficient numbers of staff on duty absent ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to Policy 217.3.1 (b) ☒ ☐ ☐ ensure adequate supervision of all staff members; (d) have a clearly identified person on duty at all times Policy 217.3.1 (c) who is responsible for operations and activities and has ☒ ☐ ☐ completed the Juvenile Corrections Officer Core Course and PC 832 training; (e) have at least one staff member present on each living Policy 217.3.1 (e) ☒ ☐ ☐ unit whenever there are youth in the living unit; (f) have sufficient food service personnel relative to the Policy 200 Financial Practices number and security of living units, including staff Policy 200.8 Staffing Plan qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct Food services are provided by agency staff. food preparation and servings; conduct related training The facility has one Supervising Custodial ☒ ☐ ☐ programs for culinary staff; and maintain necessary Cook, six Custodial Cooks, and one assistant records; or, a facility may serve food that meets nutritional cook. BSCC staff reviewed the kitchen staffing standards prepared by an outside source; schedule from October 2022 through December 2022 and July 2023 through September 2023. 7675 Stanislaus Camp PRO 23-24 Page 3 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) have sufficient administrative, clerical, recreational, Policy 201 Supervision of Youth medical, dental, mental health, building maintenance, Policy 201.5 Separation of Duties transportation, control room, facility security and other Policy 217.3 support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be The agency has two budgeted Legal Clerk diverted from supervising youth; and, positions with one currently vacant. Stanislaus County provides the maintenance, groundskeeping, laundry, and warehouse services for the facilities. WellPath provides daily medical coverage ☒ ☐ ☐ from 5:30 a.m. through 11:00 p.m. with either an RN or LVN on duty. After hours, an on-call supervising nurse is available. A medical doctor, psychiatrist, and a psychiatric RN are onsite one day a week. WellPath provides daily mental health services. Hours vary from 6:00 a.m. through 3:30 p.m. After hours on-call mental health coverage is available. s(h) assign sufficient youth supervision staff to provide Policy 217.3.1 (f),(g) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls The facility is not a Juvenile Hall. (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other Policy 201.3.1 Other Staff Positions duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls The facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall. ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; 7675 Stanislaus Camp PRO 23-24 Page 4 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Policy 201.3 Supervision of Youth (A) during the hours that youth are awake, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their Policy 201.3 room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Policy 201.3 members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Policy 217.3.1 (d) duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio Policy 217.3.1 (g) required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Policy 201.3.1 Other Staff Positions duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy 300.3 New Employee Orientation AND TRAINING Policy 300.3.1 Youth Supervision Orientation Policy 303 Training (a) Prior to assuming any responsibilities each youth Policy 303.5 Training Program Phases supervision staff member shall be properly oriented to their duties, including: A memorandum dated July 28, 2023, by Chief (1) youth supervision duties; ☒ ☐ ☐ Probation Officer Mark Ferriera, addressed all elements of this regulation. BSCC staff reviewed the agency’s Facilities Training Program Manual, STC training program report, CORE completion report, and Well Trained Officer STC program. (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 300.3 (3) the identity of their supervisor; ☒ ☐ ☐ Policy 300.3 7675 Stanislaus Camp PRO 23-24 Page 5 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) the identity of persons who are responsible to Policy 300.3 ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Policy 300.3 ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Policy 300.3 (b) Prior to assuming any responsibility for the Policy 300.3.1 supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility- Staff receive 160 hours of facility-specific ☒ ☐ ☐ specific orientation, including: orientation and training by two facilities training officers. The FTO program also provides remedial training as needed. (1) individual and group supervision techniques; ☒ ☐ ☐ Policy 300.3.1 (2) regulations and policies relating to discipline and Policy 300.3.1 rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 300.3.1 (4) suicide prevention and response to suicide Policy 300.3.1 ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 300.3.1 techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; Policy 300.3.1 Staff are required to attend Title 15 Trauma Informed Care annually. In addition, staff are (6) review of policies and procedures referencing ☒ ☐ ☐ trained to trauma-informed approaches trauma and trauma-informed approaches; through the agency’s Case Management, Youth Rights-Protection from Abuse and Counseling, and Counseling Services Policies. (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Policy 300.3.1 (8) routine security measures, including facility Policy 300.3.1 ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Policy 300.3.1 ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Policy 300.3.1 (11) fire/life safety training ☒ ☐ ☐ Policy 300.3.1 (c) Prior to assuming sole supervision of youth, each Policy 303 Training youth supervision staff member shall successfully Policy 303.4 Minimum Training Requirements complete the requirements of the Juvenile Corrections Policy 303.5 Training Program Phases Officer Core Course pursuant to Penal Code Section 6035. Procedures 300.2 Standards and Training for ☒ ☐ ☐ Corrections (STC) Core Training The BSCC Standards and Training for Corrections found the agency in compliance with this regulation. (d) Prior to exercising the powers of a peace officer youth Policy 303.4 supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. Procedures 300.2 1323 FIRE AND LIFE SAFETY Policy 402.6 Fire Training Whenever there is a youth in a juvenile facility, there shall Youth supervision staff receive Fire and Life be at least one wide awake person on duty at all times Safety training through CORE. The who meets the training standards established by the ☒ ☐ ☐ memorandum as to staff training dated June Board for general fire and life safety which relate 28, 2023, by Chief Probation Officer Mark specifically to the facility. Ferriera confirmed compliance with this regulation. 7675 Stanislaus Camp PRO 23-24 Page 6 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 103 Detention Manual Policy 103.3 Responsibilities All facility administrators shall develop, publish, and implement a manual of written policies and procedures Procedure Juvenile Detention Procedure that address, at a minimum, all regulations that are Manual - Organizational Structure, applicable to the facility. Such a manual shall be made Appointment and Responsibility available to all employees, reviewed by all employees, and shall be administratively reviewed at a minimum The agency utilizes Lexipol for their manual every two years, and updated, as necessary. Those ☒ ☐ ☐ which is posted on the Stanislaus County records relating to the standards and requirements set Probation Department’s website and utilized forth in these regulations shall be accessible to the Board by all agency custodial programs. The manual on request. was administratively reviewed and updated on The manual shall include: July 24, 2023 by Facility Superintendent, Tracie Martin. The agency is in compliance with this regulation. (a) table of organization, including channels of Policy 100.7 Chain of Command ☒ ☐ ☐ communications and a description of job classifications; Policy 100.7.1 Organizational Chart (b) responsibility of the probation department, purpose of Policy 223 Professional Relationships programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or ☒ ☐ ☐ Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Policy 100.4 Facility Superintendent and Managers Responsibilities ☒ ☐ ☐ Policy 100.5 Probation Corrections Officer Responsibilities (d) initial orientation and training program for employees; ☒ ☐ ☐ Policy 300.3 New Member Orientation (e) initial orientation, including safety and security issues Policy 307.3 New Health Care Provider and anti-discrimination policies, for support staff, contract Orientation employees, school, mental/behavioral health and Policy 308.9.2 Volunteers and Student ☒ ☐ ☐ medical staff, program providers and volunteers; Internships-State Requirements Policy 311 Support Personnel Orientation and Training (f) maintenance of record-keeping, statistics and Policy 222.3.2 Records Bureau ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 222.3.2 (2) legal and proper care of youth; ☒ ☐ ☐ Policy 222.3.2 (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 222.3.2 (4) supply of information to the juvenile court and Policy 222.4 File Access and Security ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Policy 222.4 (g) ethical responsibilities; ☒ ☐ ☐ Policy 300.3 New Employee Orientation (h) trauma-informed approaches; ☒ ☐ ☐ Policy 300.3.1 Youth Supervision Orientation (i) culturally responsive approaches; ☒ ☐ ☐ Policy 300.3.1 Policy 302.4 (e) Training Officer (j) gender responsive approaches; ☒ ☐ ☐ Responsibilities 7675 Stanislaus Camp PRO 23-24 Page 7 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (k) a non-discrimination provision that provides that all Policy 608 Youth Nondiscrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 513.3 Firearms and Weapons Locker chemical agents related security devices, and weapons ☒ ☐ ☐ Policy 513.4 Inventory and ammunition, where applicable; Policy 513.5 Review, Inspection and Approval (m) establishment of procedures for collection of Medi- 501.5.4 Medi-Cal Eligibility and Enrollment Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Policy 306 Prison Rape Elimination Act sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 402 Fire Safety The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff Policy 402.7 Inspections with two-year retention of the inspection record; BSCC staff reviewed Fire Drills and Life Safety Inspections for 2022 and 2023. Fire drills are completed monthly. In addition, BSCC staff reviewed service reports for completed inspections. ☒ ☐ ☐ BSCC staff reviewed February 23, 2023, Fire Alarm and Life Safety Inspection and Fire Sprinkler Annual inspection completed by Tri- Signal Integration, Inc. The agency is in compliance with this regulation. (c) fire prevention inspections as required by Health and Policy 402.7 ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; Policy 404.3 Evacuation Plan ☒ ☐ ☐ BSCC staff reviewed the agency’s Evacuation Plan and evacuation maps. (e) documented fire drills not less than quarterly; Policy 402.3 Fire Suppression Pre-Planning Procedure 400.2 Fire Procedure (Drills and ☒ ☐ ☐ Real) The agency conducts monthly fire drills. 7675 Stanislaus Camp PRO 23-24 Page 8 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) a written plan for the emergency housing of youth in Policy 402.3 the case of fire; and, Procedure 400.12 Fire Relocation Plan ☒ ☐ ☐ The agency has a Mutual Aid Agreement through December 31, 2027 with Tuolumne County Probation Department for emergency housing of youth. (g) development of a fire suppression pre-plan in Policy 402.3 cooperation with the local fire department. ☒ ☐ ☐ Procedure 400.11 Fire Suppression Pre-Plan (Fire Department Involved) 1326 SECURITY REVIEW Policy 102.5 (f) Management Review Process Policy 107 Annual Facility Inspection Each facility administrator shall develop policies and Policy 107.5 Focal Points for Inspection procedures to annually review, evaluate, and document Policy 204 Tool and Culinary Equipment security of the facility. The review and evaluation shall Control include internal and external security, including, but not Policy 210 Key and Electronic Access Device limited to, key control, equipment, and staff training. Control ☒ ☐ ☐ A memorandum dated July 24, 2023, by Superintendent Tracie Martin, addressed all elements of this regulation. The agency recently completed upgrading the security control panel in Unit 5 and Unit 6. 1327 EMERGENCY PROCEDURES Policy 400 Facility Emergencies 400.3 Procedure The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall BSCC staff reviewed the agency’s Emergency include, but not be limited to: Procedures manual. 400.3 (a),(b),(c) (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Procedure 401.1 Unit Disturbances (b) civil disturbance, active shooter and terrorist 400.3 (d),(i) ☒ ☐ ☐ attack; Policy 402 Fire Safety Policy 400.3 (e) (c) fire and natural disasters; ☒ ☐ ☐ Procedure 403.1 Earthquakes 400.3 (f) Policy 403.5 Emergency Power and (d) periodic testing of emergency equipment; ☒ ☐ ☐ Communications Inspection and Testing Policy 803.5 Physical Plant Compliance with Codes (e) emergency evacuation of the facility; and ☒ ☐ ☐ Policy 404 Emergency Evacuation Policy 400.13 Review of Emergency Procedures A memo provided July 24, 2023, to Chief Ferriera by Superintendent Tracie Martin, addressed the agency’s procedures for (f) a program to provide all youth supervision staff ☒ ☐ ☐ ensuring compliance with this regulation. Staff with an annual review of emergency procedures. are required to review and sign acknowledgment of emergency procedures annually. This information is documented in each member of staff’s annual performance appraisal. The agency is in compliance with this regulation. 7675 Stanislaus Camp PRO 23-24 Page 9 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Policy 506 Youth Safety Checks The facility administrator shall develop and implement Procedures 509.1 Youth Safety Checks policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, BSCC staff reviewed safety checks for July at random or varied intervals during hours when youth and October 2022 and January of 2023. The are asleep or when youth are in their rooms, confined in facility utilizes Guardian RFID Program to holding cells or confined to their bed in a dormitory. record safety checks. The Supervising Supervision is not replaced, but may be supplemented ☒ ☐ ☐ Corrections Officer (SCO) reviews the unit’s by, an audio/visual electronic surveillance system safety checks logs at a minimum each shift. In designed to detect overt, aggressive or assaultive addition, the SCO is required to weekly review behavior and to summon aid in emergencies. All safety their assigned unit’s safety checks to ensure checks shall be documented with the actual time the completion and compliance. Any check is completed. discrepancies require a special incident report. One Supervisor is assigned to facility- wide audit safety checks. The agency is in compliance with this regulation. 1329 SUICIDE PREVENTION PLAN Policy 707 Suicide Prevention and Intervention The facility administrator, in collaboration with the Policy 707.4 Suicide Prevention Plan healthcare and behavioral/mental health administrators, shall plan and implement written policies and Procedures 700.1 Purpose and Scope procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ Procedure 700.4 One-On-One Program The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses The facility had no instances of suicidal shall be respectful and in the least invasive manner behavior or attempts. consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Policy 300.3.1 Youth Supervision Orientation 1322, Youth Supervision Staff Orientation, and Training Policy 307.5 (e) Training for all Staff Members and the Juvenile Corrections Officer Core Course. Who Have Contact with Youth ☒ ☐ ☐ The facility staff are also provided annual Suicide Prevention Training by medical staff. BSCC staff reviewed training attendance logs from December 2022. (b) Screening, Identification Assessment and Policy 501.3 (g) Pre-Admission Screening Precautionary Protocols Policy 701 Youth Screening and Evaluations (1) All youth shall be screened for risk of suicide at Policy 701.4 Initial Screenings intake and as needed during detention. ☒ ☐ ☐ Procedure 700.1 (a-b) Program Procedures BSCC staff reviewed 15 Intake Medical Screening and Classification forms. (2) All youth supervision staff who perform intake Policy 701.4 (c) processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Policy 701.4 (c)(2) intake screening process to be at risk of suicide shall ☒ ☐ ☐ be referred to behavioral/mental health staff for a Procedure 700.1 (a)(2) and (b)(1) suicide risk assessment. 7675 Stanislaus Camp PRO 23-24 Page 10 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) Precautionary protocols shall be developed to Policy 707.5 Precautionary Steps ensure the youth’s safety pending the behavioral/mental health assessment. Procedures 700.1(b)(4) Suicide Watch/Observation Room Program Procedure 700.2 Additional Interventions Procedure 700.4 One-on-One Program BSCC staff provided technical assistance to the agency to review their precautionary protocol procedures with their medical and mental health providers as to additional lesser ☒ ☐ ☐ interventions for youth placed on safety watches. Youth are housed in a medical/mental health observation room in Unit One until cleared of watches to return to their housing unit. While in this unit, the youth participate in Title 15 programming but not with other youth. Lesser interventions such as remaining in their housing unit on the Observation Program as outlined in the facility’s procedure manual should be considered. (c) Referral process to behavioral/mental health staff for Procedure 700.3 (c) Communication assessment and/or services. ☒ ☐ ☐ Facilitation (d) Procedures for monitoring of youth identified at risk Policy 707.3 Member Responsibilities for suicide. Policy 707.6 Observation Log ☒ ☐ ☐ Procedures 700.1 (a)(2) (e) Safety Interventions Policy 707.5 (1) Procedures to address intervention protocols for ☒ ☐ ☐ youth identified at risk for suicide which may include, Procedure 700.2 Additional Interventions but are not limited to: (A) Housing consideration Policy 707.5 ☒ ☐ ☐ Procedure 700.1 (b)(2)(a) (B) Treatment strategies including trauma- Procedure 700.1 (b)(2)(b) ☒ ☐ ☐ informed approaches (2) Procedures to instruct youth supervision staff Procedure 700.1 (b)(1-4) how to respond to youth who exhibit suicidal ☒ ☐ ☐ behaviors. 7675 Stanislaus Camp PRO 23-24 Page 11 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (f) Communication Policy 701.4 (c) (1) Initial Screening (1) The intake process shall include communication with the arresting officer and family guardians Procedure 700.3 Communication Facilitation regarding the youth’s past or present suicidal ideations, behaviors or attempts. The agency utilizes a Parent/Guardian Contact Form to document communication as to the youth’s past or present suicidal behavior or thoughts. BSCC staff reviewed 15 forms which were consistently and fully completed. ☒ ☐ ☐ The agency was communicating with law enforcement about mental health issues at intake but was not specifically asking as to youth’s past or present suicidal ideation. On September 20, 2023, the agency updated their forms and provided instruction to intake staff to document this communication. The agency is compliant with this element of the regulation. (2) Procedures for clear and current information Procedure 700.3 sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental The agency provides a Suicidal Ideation/ health staff. Behavior Notice to parents/guardians upon ☒ ☐ ☐ release, providing information for community- based evaluations and services for any youth experiencing depression, including thoughts of suicide. (g) Debriefing of Critical Incidents Related to Suicides or Policy 707.9 Debriefing Attempts (1) Process for administrative review of the ☒ ☐ ☐ Procedure 700.1 (b)(7)(a-b) circumstances and responses proceeding, during and after the critical incident. Policy 707.9 (2) Process for a debriefing event with affected ☒ ☐ ☐ staff. Procedure 700.1 (b)(7)(a-b) (3) Process for a debriefing event with affected Policy 707.9 youth. ☒ ☐ ☐ Procedure 700.1 (b)(7)(a-b) (h) Documentation Procedure 700.1 (b)(5)(a-b) (1) Documentation processes shall be developed to ☒ ☐ ☐ Procedure 700.5 Suicide Observation Log ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Policy 707.4 Suicide Prevention Plan opportunity to participate in facility programs, services and activities which are available to other non-suicidal Procedure 700.1 (b)(3) youth, unless deemed necessary for the safety of the ☒ ☐ ☐ youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 101.5 State Reporting Requirements Each facility shall submit to the Board a letter of No legal actions have been filed. notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. 7675 Stanislaus Camp PRO 23-24 Page 12 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 523 Reporting In-Custody Deaths OF A YOUTH WHILE DETAINED Policy 523.3 Mandatory Reporting (1) Death of a Youth. Procedure 503.1 Reporting a Death in the (a) The facility administrator, in cooperation with Institution the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ There are no deaths or serious illnesses this procedures in the event of the death of a youth while inspection cycle. detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 523.5 In-Custody Death Initial Review the facility administrator, shall develop written policies and procedures to assure there is a medical Policy 524 In-Custody Death Reviews and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Policy 523.3 the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Procedure 503.1 (f) from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Policy 806.7 Notification (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to ☒ ☐ ☐ necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 1101.5.1 Required Reporting Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 1101 Crowding When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7675 Stanislaus Camp PRO 23-24 Page 13 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1350 ADMITTANCE PROCEDURES Policy 501 Youth Reception The facility administrator shall develop and implement BSCC staff reviewed 10 admission packets written policies and procedures for admittance of youth which consisted of the Classification Form, that emphasize respectful and humane engagement Orientation Checklist, Juvenile Hall Medical with youth, and reflect that the admission process may Screening, Property Inventory Vulnerability be traumatic to youth who may have already Assessment Instrument, Parent/Guardian experienced trauma. Policies shall be trauma-informed, Contact Form, Admitting Assessment, and culturally relevant, and responsive to the language and Juvenile Hall Contact Log/Observation Sheet. literacy needs of youth. In addition to the requirements ☒ ☐ ☐ When the youth is transferred to a of Sections 1324 and 1430 of these regulations: commitment program, the Juvenile Commitment Orientation Checklist, Request to Transfer To/From Juvenile Commitment Facility, and JCF Candidate Screening is completed. The agency documents when the parent/guardian is notified of the transfer and visiting times. The agency is in compliance with this regulation. (a) the admittance process shall include: Policy 501.8 Telephone Calls (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of Procedure 501.1 General Detention Welfare and Institution Code Section 627; Procedure ☒ ☐ ☐ Procedure 501.4.4 Right to Telephone Calls Documented on the Admitting Assessment form. 501.9 Showering and Clothing Exchange Documented in the daily booking log. BSCC staff recommended staff to completely fill out (2) Offer of a shower; ☒ ☐ ☐ and Supervisors to audit for completeness. Interviews with youth affirmed being offered a shower at intake. Policy 501.7 Youth Property Control (3) Documented secure storage of personal ☒ ☐ ☐ Property Inventory form and Admitting belongings; Assessment is utilized to document secure storage. Policy 501.5.5 Food Upon Arrival Documented in the daily booking log. BSCC staff recommended staff to completely fill out (4) Offer of food upon arrival; ☒ ☐ ☐ and Supervisors to audit for completeness. Interviews with youth affirmed being offered food at intake. (5) Screening for physical and behavioral health Policy 701.6 Health Evaluations and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; Procedure 701.1 Initial Medical Assessment (6) Screening for physical and developmental Policy 701.4 Initial Screenings disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; Procedure 701.1 Initial Medical Assessment (7) Contact with Regional Center for the Policy 702.7 Mental Health Care Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ Procedure 701.1 Initial Medical Assessment developmental disability, pursuant to Section 1413; and, 7675 Stanislaus Camp PRO 23-24 Page 14 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Policy 501.5 Admission Process (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Procedure 701.2.2 Screening for Risk of Sexual Victimization and Abusiveness (b) juvenile hall administrators shall establish written Policy 501.3 (h) Pre-Admission Screening criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Policy 501.5.3 Estimated Length of Stay juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform Request to Transfer To/From Juvenile ☒ ☐ ☐ them of program guidelines and provide written Commitment Facility form is utilized to screening criteria for inclusion and exclusion from the document compliance with this requirement. program. (d) juvenile halls shall develop policies and procedures Policy 501.5.3 Estimated Length of Stay that advise any committed youth of the estimated length of his/her stay. ☒ ☐ ☐ Request to Transfer To/From Juvenile Commitment Facility form is utilized to document compliance with this requirement. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 701.4 (j) Initial Screenings ABUSE Procedure 701.2.2 Screening for Risk of The facility administrator shall develop and implement Sexual Victimization and Abusiveness written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ The agency utilizes the Classification Form, facility staff to assess each youth within 72 hours of Juvenile Hall Medical Screening, and the admission based on the following information: Vulnerability Assessment Instrument to screen for the risk of sexual abuse. BSCC staff reviewed 10 admission packets which indicated compliance with this regulation. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Procedure 701.2.2 (b) Gender nonconforming appearance or manner; or Procedure 701.2.2 identification as lesbian, gay or bisexual, transgender, ☒ ☐ ☐ queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Procedure 701.2.2 (d) Age; ☒ ☐ ☐ Procedure 701.2.2 (e) Level of emotional and cognitive development; ☒ ☐ ☐ Procedure 701.2.2 (f) Physical size and stature; ☒ ☐ ☐ Procedure 701.2.2 (g) Mental illness or mental disabilities; ☒ ☐ ☐ Procedure 701.2.2 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Procedure 701.2.2 (i) Physical disabilities; ☒ ☐ ☐ Procedure 701.2.2 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Procedure 701.2.2 (k) Any other specific information about the individual Procedure 701.2.2 youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Procedure 701.2.2 conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7675 Stanislaus Camp PRO 23-24 Page 15 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility administrator shall implement appropriate Procedure 701.2.2 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 520.3 Release Procedure The facility administrator shall develop and implement Procedure 515.1 Release written policies and procedures for release of youth from custody which provide for: BSCC staff reviewed 10 release packets ☒ ☐ ☐ which consisted of Release Report and Property Inventory form with signatures upon release. The agency is in compliance with this regulation. Policy 520.3 (a) (a) verification of identity/release papers; ☒ ☐ ☐ Policy 520.3 (d) (b) return of personal clothing and valuables; ☒ ☐ ☐ Procedure 515.2 Release of Youth’s Property (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Policy 520.3 (l) (d) notification to the facility health care provider in Policy 520.3 (m) accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Policy 520.3 (n) (f) notification of facility mental health personnel. ☒ ☐ ☐ Policy 520.3 (m) The facility administrator shall develop and implement Policy 520.5 Post-Disposition Youth policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry BSCC staff reviewed 26 Reintegration services including, but not limited to, medical and Meeting attendance sheets from 2023. These behavioral health, education, probation supervision and meetings include the youth, community-based services. ☒ ☐ ☐ parents/guardians, facility, mental health, school, medical and probation staff. In addition, these meetings are attended by county and community-based service providers. The facility administrator shall develop and implement Policy 520.4 Furlough Releases written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. Procedure 515.3 Early Release 1352 CLASSIFICATION Policy 502 Youth Classification The facility administrator shall develop and implement Policy 502.4 Initial Classification written policies and procedures on classification of youth Policy 502.5 Classification Upon Housing for the purpose of determining housing placement in the facility. Procedure 502.1 Classification Such procedures shall: ☒ ☐ ☐ BSCC staff reviewed 10 Classification packets which consist of Classification Form, Victim Vulnerability Assessment, and Parent/ Guardian Contact form. The agency is in compliance with this regulation. 7675 Stanislaus Camp PRO 23-24 Page 16 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) provide for the safety of the youth, other youth, 502.7 Housing Assignment facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 502.8 Classification Space Allocation ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 502.3 Classification Plan admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Policy 502.5.1 Periodic Classification Reviews provisions that consider the level of supervision and the Policy 502.6.2 Staff Requested Review youth's behavior while in custody; and, A change in security classifications can only be made by authorized persons. These revisions are required to be noted in the housing unit’s Daily Log, Supervisor Log, and youth ICJIS observations. Each security classification is to be periodically reviewed by the living unit’s PCO III. The agency has a Reclassification Form ☒ ☐ ☐ which is utilized to periodically review classification. BSCC staff reviewed 2023 DNDU (Do Not Double Up) spreadsheet in which an assigned PCO III reviews every thirty days. BSCC staff recommended strengthening orientation language to advise youth of how to request housing change. BSCC staff reviewed 10 Request for Transfer To/From Juvenile Commitment Facility and JCF Candidate Transfer Screenings. (e) provide that facility staff shall not separate youth Policy 502.7.1 Additional Separation from the general population or assign youth to a single Requirements occupancy room based solely on the youth's actual or Policy 502.10.1 Separating Youth from perceived race, ethnic group identification, ancestry, General Population national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental ☒ ☐ ☐ or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 502.10 PREA Considerations transgender, questioning or intersex identification or ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 7675 Stanislaus Camp PRO 23-24 Page 17 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 611 Juvenile Lesbian, Gay, Bisexual, Transgender, Questioning and Intersex The facility administrator shall develop written policies (LGBTQI) and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The Policy 502.10 PREA Considerations policies shall provide that: BSCC staff reviewed two packets for ☒ ☐ ☐ transgender youth which consisted of Classification Form, Transgender/Intersex Youth Preference form, Juvenile Hall Medical Screening, and Victim Vulnerability Risk Instruments. The agency is in compliance with this regulation. (a) Facility staff shall respect every youth’s gender Policy 611.7 Names and Language identity and shall refer to the youth by the youth’s Policy 1003.3 Education Program Goals preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 611.8 (e) Housing Placement and themselves in a manner consistent with their gender Treatment identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Policy 611.8 Housing Placement and best meets their individual needs and promotes their Treatment safety and well-being. Staff may not automatically house youth according to their external anatomy and shall Procedure 502.4 Factors Affecting Unit document the reasons for any decision to house youth ☒ ☐ ☐ Assignments in Juvenile Hall (f)(g) in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 611.9 Medical and Mental Health Care and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 611.8 Housing Placement and necessary security considerations and physical plant, Treatment facility staff shall make every effort to ensure the safety Policy 807.12 Youth Hygiene; Youth Showers ☒ ☐ ☐ and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 611.10 Searches youth for the purpose of determining the youth’s Policy 516.5 Searches: Transgender anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ Searches respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7675 Stanislaus Camp PRO 23-24 Page 18 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1353 ORIENTATION Policy 503 Youth Orientation Policy 503.4 Initial Orientation The facility administrator shall develop and implement Policy 503.5 Orientation for Non-Readers, written policies and procedures to orient a youth prior to Visually Impaired, and Deaf or Hard of placement in a living area. Both written and verbal Hearing information shall be provided and supplemented with video orientation if feasible. Provision shall be made to Procedure 504.1 Orientation provide accessible orientation information to all detained Procedure 504.2 Rules of Conduct youth including those with disabilities, limited literacy, or English language learners. Orientation shall include ☒ ☐ ☐ BSCC staff reviewed 20 Juvenile Hall and information that addresses: Juvenile Commitment Facility orientation checklists. Youth receive an Orientation Pamphlet and sign acknowledgment of receipt. BSCC staff provided the agency with technical assistance to review their pamphlet to ensure clarity and consistency. The agency is in compliance with this regulation. (a) facility rules including contraband and searches and Policy 503.4 (a) ☒ ☐ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions Policy 503.4 (b) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 503.4 (n) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Policy 503.4 (u) ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Policy 503.4 (e) that must be taken to use it, the youth’s right to be free ☒ ☐ ☐ of retaliation for reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 503.4 (i) ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental Policy 503.4 (f) ☒ ☐ ☐ health care; (h) access to education, religious services, and Policy 503.4 (j) ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 503.4 (h) (j) opportunity for personal hygiene and daily showers Policy 503.4 (d) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 503.4 (c) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 503.4 (g), (k) ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 503.4 (l), (m), (v) chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; ☒ ☐ ☐ Policy 503.4 (o) (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 503.4 (q) (p) non-discrimination policy and the right to be free from Policy 503.4 (t) physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; 7675 Stanislaus Camp PRO 23-24 Page 19 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (q) availability of services and programs in a language Policy 503.4 ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 503.4 (w) ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 503.4 (x) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked The agency utilizes a Parent/Guardian questions and provides contact information for the ☒ ☐ ☐ Contact Form to document providing facility facility, medical, school and mental health; and, contact and website information, visiting schedule and location of Parent Orientation Handbook. (t) a process by which youth may request access to Title Policy 503.4 (y) 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ All youth interviewed were aware of Title 15 and indicated if they asked staff to review, it would be provided. 1354 SEPARATION Policy 502.10.21Separating Youth from the General Population The facility administrator shall develop and implement Policy 502.7.1 Additional Separation written policies and procedures that address: Requirements The facility requires Special Incident Reports when youth choose to self-separate. BSCC staff reviewed from the Camp one voluntary separation which involved refusal to attend ☒ ☐ ☐ school when the youth became upset. Facility staff counseled the youth who returned to programming after forty-five minutes. BSCC staff discussed with agency ensuring staff are aware to follow their policy to document other instances in which a youth chooses to self- separate. The agency is in compliance with this regulation. (a) separation of youth for reasons that include, but are Policy 502.10.1 not be limited to, medical and mental health conditions, Policy 502.7.1 ☒ ☐ ☐ assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 502.7.1 ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 502.7.1 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 502.7.1 Title 15 Section 1390 shall apply. ☒ ☐ ☐ Policy 600.5.1 Prehearing Separation (e) when separation results in room confinement, the Policy 601.4 Separation from Other Youth separation shall occur in accordance with Welfare and ☒ ☐ ☐ Institutions Code Section 208.3 and Section 1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 502.7.1 of separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7675 Stanislaus Camp PRO 23-24 Page 20 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1354.5 ROOM CONFINEMENT Policy 601 Room Confinement (a) The facility administrator shall develop and Procedure 604.2 Administrative Separation implement written policies and procedures addressing the confinement of youth in their room that are Procedure 604.1 Room Confinement consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement BSCC staff reviewed four instances of room shall be accomplished in accordance with the following confinement from the Camp which consisted guidelines: of documentation outlined in Special Incident Report, Disciplinary Review Hearing Form, Juvenile Log Report, and MH referral. Three of the four incidents involved fights or assaultive behavior. One was for noncompliant behavior resulting in a security threat. BSCC staff discussed with the agency developing a room confinement form to track these incidents. In addition, BSCC staff provided the agency with technical assistance to not utilize the disciplinary hearing form to document the room confinement as it infers ☒ ☐ ☐ room confinement was for discipline. This form is to be utilized to document the loss of privileges or consequences for engaging in a major rule violation. The facility works to quickly reintegrate the youth back into regular programming. Most incidents involved youth being in their room for less than an hour. Staff work to assist the youth in regulating their emotions and resolving conflict. The agency is in compliance with this regulation. BSCC staff interviewed two male youth, neither of whom were placed on room confinement, who stated youth are only placed in their rooms for fighting. One indicated youth are not kept in their room for more than a couple of hours and the other indicated they can come out as soon as they are ready. (1) Room confinement shall not be used before Policy 601.4 (a) Separation from Other Youth other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 601.4 (b) purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Policy 601.4 (c) that it compromises the mental and physical health ☒ ☐ ☐ of the youth. (b) A youth may be held up to four hours in room Policy 601.4.5 (a) Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 601.4.5 (a)(1) (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 601.4.5 (a)(2) 7675 Stanislaus Camp PRO 23-24 Page 21 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) Develop an individualized plan that includes the Policy 601.4.5 (a)(3) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 601.4.5 (b) ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement Policy 601.4.5 (b)(1) and the basis for the extension, the date and time the youth was first placed in room confinement, ☒ ☐ ☐ None of the room confinements lasted more and when he or she is eventually released from than one hour and fifteen minutes. room confinement. (B) Develop an individualized plan that includes Policy 601.4.5 (b)(2) the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 601.4.5 (b)(3) facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Policy 601.4.5 (c) single-person rooms or cells for the housing of youth ☒ ☐ ☐ in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in Policy 601.4.5 (d) ☒ ☐ ☐ court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 601.4.5 (e) conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Policy 601.4.5 (f) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ ☐ ☐ wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 601.4.5 (g) placed in a locked cell or sleeping room to treat and Policy 502.7.2 Separation Exceptions protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 504 Case Management The facility administrator shall develop and implement ☒ ☐ ☐ Procedure 505.1 Assessment & Plan written policies and procedures for assessment and case planning. (a) Assessment: Policy 504.3 Assessments The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7675 Stanislaus Camp PRO 23-24 Page 22 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Institutional Case Plan: Policy 504.3.1 Institutional Plan (1) A case plan shall be developed for each youth held for at least 30 days or more and created within BSCC staff reviewed 10 Institutional 40 days of admission. Assessment Plans. Institutional Assessment and Case plans were not routinely completed within 40 days. Some case plans would be signed months after a youth was admitted into the facility. In addition, assessment forms ☐ ☒ ☐ indicate a periodic review would be completed every 30 days but were not being consistently completed. Several months would go by before reviews would be completed. BSCC staff discussed with the agency to review their current forms and procedures to make the case plan meaningful to the youth’s individual needs. (2) The institutional plan shall include, but not be Policy 504.3.1 ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of Policy 504.3.1 (c) problems identified in the assessment; Goals and objectives were not being set in the case plan or were not addressing problems identified in the assessment. BSCC staff ☐ ☒ ☐ discussed with agency reviewing their current process of completing assessment and case plan to ensure it adheres to the spirit of the regulation to assist the youth in working toward addressing problem areas. (B) a plan for meeting the objectives that includes Policy 504.3.1 (b) a description of program resources needed and ☒ ☐ ☐ individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 504.3.1 (c) the objectives, including periodic review and discussion of the plan with the youth; ☐ ☒ ☐ Periodic reviews were not consistently being completed. (4) a transition plan, the contents of which shall be Policy 504.3.1 (d) subject to existing resources, shall be developed for Policy 504.3.2 Pre-Release Planning ☒ ☐ ☐ post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Policy 504.3.1 (a) plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, Reintegration Meetings include the youth, and Regional Center for the Developmentally ☒ ☐ ☐ parent, facility, mental health, school, medical Disabled. and probation staff. In addition, these meeting by county and community-based service providers. 1356 COUNSELING AND CASEWORK SERVICES Policy 704 Counseling Services Policy 504.5 Counseling and Casework The facility administrator shall develop and implement Policy 504.4 Case Notes written policies and procedures ensuring the availability ☒ ☐ ☐ of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: 7675 Stanislaus Camp PRO 23-24 Page 23 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) youth will receive assistance with needs or concerns Policy 704.4 Requests and Referrals that may arise; The facility has forms to refer youth to Mental Health, Substance Abuse and Grief Services, and the Without Permission program. ☒ ☐ ☐ BSCC staff reviewed 10 Mental Health referrals for services which ranged from involvement in use of force incidents, fighting, dealing with difficult feelings, anger management, negative thoughts, and suicidal ideation. (b) youth will receive assistance in requesting contact Policy 704 with parents, other supportive adults, attorney, clergy, probation officer, or other public official; and, BSCC staff provided the agency with technical assistance to clarify this language in their policy manual. ☒ ☐ ☐ Procedure 1006.1(B)(1) Elective Recreational Free Time Activities Request to See forms are located in the housing unit dayroom for youth to utilize to contact whom they wish to speak. (c) youth will be provided access to available resources Policy 704 ☒ ☐ ☐ to meet the youth’s needs. Policy 704.4 1357 USE OF FORCE Policy 514 Use of Force The facility administrator, in cooperation with the Procedure 507.1 Use of Force responsible physician, shall develop and implement written policies and procedures for the use of force, BSCC staff reviewed from the Camp five which may include chemical agents. Force shall never incidents of Use of Force involving youth be applied as punishment, discipline, retaliation or engaging in fights and assaulting other youth. treatment. Documentation reviewed included special (a) At a minimum, each facility shall develop policies and incident reports by staff, Special Status Log procedures which: report, and Mental Health referral. Staff utilize a “cover” instruction which directs the youth to get into a safety position as warning OC may be used. Staff document efforts to de-escalate the youth, warn the youth, and utilize lesser ☒ ☐ ☐ interventions. The agency is in compliance with this regulation. BSCC staff interviewed two male youth, both of whom were involved in a use of force incidents for fighting. Both of the youth stated they were told to stop fighting and given the warning to cover. One youth indicated he was OC sprayed because he didn’t stop fighting. He stated he was told he would be sprayed if he didn’t stop fighting. The youth stated he was taken directly to the shower and decontaminated until he told the staff he was finished. (1) restricts the use of force to that which is deemed Policy 514.3.4 Limitations reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. 7675 Stanislaus Camp PRO 23-24 Page 24 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) outline the force options available to staff including Policy 514.3 both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Force options prohibited are outlined in the ☒ ☐ ☐ expressly prohibited by the facility. Department Field Policy Manual. (4) describe the requirements of staff to report any Policy 514.3.2 Duty to Intercede inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Policy 514.6 Reporting the Use of Force includes time period and procedure for documenting Policy 514.9.2 Trauma Mitigation and reporting the use of force, including reporting requirements of management and line staff and BSCC staff provided the agency with technical procedures for reviewing and tracking use of force assistance to ensure the debriefings they are incidents by supervisory and or management staff, ☒ ☐ ☐ conducting are consistently documented. which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Policy 514.9.1 Use of Force Administrative ☒ ☐ ☐ investigating unreasonable use of force. Review (7) define the role, notification, and follow-up Policy 514.6.1 Required Notifications procedures required after use of force incidents for ☒ ☐ ☐ medical, mental health staff and parents or legal Required notifications are documented in the guardians. special incident reports. (8) describe the limitations of use of force on pregnant Policy 307.5 (g) Training for All Members Who youth in accordance with Penal Code Section 6030(f) Have Contact with Youth ☒ ☐ ☐ and Welfare and Institutions Code Section 222. Procedure 507 (d) Use of Force (b) Facilities that authorize chemical agents as a force Policy 514.4 Use of Chemical Agents option shall include policies and procedures that: Policy 305 Chemical Agents Training (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☒ ☐ ☐ Procedures 508.1(b) Use of Oleoresin the approved method of deployment for those Capsicum (OC) Spray chemical agents. (2) mandate that chemical agents only be used when Policy 514.4.1 Limitations there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ Procedure 508.1(a)(1) have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy 514.4 timelines for decontamination from chemical agents. This shall include that youth who have been exposed Procedure 508.1.4 Decontamination for OC to chemical agents shall not be left unattended until Spray that youth is fully decontaminated or is no longer ☒ ☐ ☐ suffering the effects of the chemical agent. Staff consistently document the decontamination procedures and indicate when the youth reports they are no longer suffering from the effects. (4) define the role, notification, and follow-up Policy 514.6.1 Notifications procedures required after use of force incidents ☒ ☐ ☐ involving chemical agents for medical, mental health Required notifications are documented in the staff and parents or legal guardians. special incident reports. 7675 Stanislaus Camp PRO 23-24 Page 25 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) provide for the documentation of each incident of Policy 514.6 Reporting the Use of Force use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, Procedure 508.1.4 (a) (3) Incident Reports youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and Staff consistently document the reason identification of any injuries sustained as a result of leading to the use of force, efforts to de- such use. escalate and follow up procedures after the use of chemical agents. (c) Facilities shall develop policies and procedure which Policy 514.10 Training require that agencies provide initial and regular training Policy 305 Chemical Agents Training ☒ ☐ ☐ in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions Policy 514.10 ☒ ☐ ☐ that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Policy 514.10 ☒ ☐ ☐ application. (3) signs or symptoms that should result in Policy 514.10 ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of Policy 514.10 ☒ ☐ ☐ Use of Force. (5) physical training force options that may require Policy 514.10 ☒ ☐ ☐ the use of perishable skills. (6) timelines the facility uses to define regular Policy 514.10 ☒ ☐ ☐ training. 1358 USE OF PHYSICAL RESTRAINTS Policy 515 Restraints The facility administrator, in cooperation with the Procedure 511 Restraint Procedure responsible physician and mental health director, shall develop and implement written policies and procedures ☒ ☐ ☐ The Camp had no physical restraints as it for the use of restraint devices. Restraint devices pertains to this regulation. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Policy 515.3 General Requirements who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 515.3 (h) discipline, or as a substitute for treatment. The use of Policy 515.9 Pregnant Youths restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 515.5 Transportation Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7675 Stanislaus Camp PRO 23-24 Page 26 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Youth shall be placed in restraints only with the approval Policy 515.3(d)(2),(3) and 515.7(n) of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a Procedure 511.1 (a) ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 515.3 (k) (1) retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ Procedure 511.1 (b) youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 515.3 (k) (2) possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health Procedure 511.1 (c) treatment. Continuous direct visual supervision shall be conducted Policy 515.3 (k) to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Procedure 511.1 (d) ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 515.7 procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an Procedure 511.1 (l) application of restraints. (b) known medical conditions that would contraindicate Procedures 511.1 ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. Policy 515.6 Substantially Restrictive Restraints Procedure 511.3 Use of the Wrap ☒ ☐ ☐ BSCC staff provided agency with technical assistance to clarify what are acceptable restraint devices. (d) signs or symptoms which should result in immediate Procedure 511.1 (e) (3) ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Procedure 511.1 (e) (1) (a) ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Procedure 511.1 (d) restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Procedure 511.1 (f) (h) exercising of extremities. ☒ ☐ ☐ Procedure 511.1 (e) (2) 1358.5 USE OF RESTRAINT DEVICES FOR Policy 515.3 General Requirements MOVEMENT AND TRANSPORTATION Policy 515.5 Transportation Restraints WITHIN THE FACILITY. Policy 512.5 Movement Security The Facility Administrator, in cooperation with the Procedure 512.1 Control of Youth Movement responsible physician and behavioral/mental health ☒ ☐ ☐ director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Policy Section 515.3(a) approved to utilize restraint devices and the required training. ☒ ☐ ☐ BSCC staff provided agency with technical assistance to clarify what are acceptable restraint devices. 7675 Stanislaus Camp PRO 23-24 Page 27 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) the circumstances leading to the application of Policy Section 515.7(c) ☒ ☐ ☐ restraints must be documented. (c) an individual assessment of the need to apply Procedure 511 Restraints restraints for movement or transportation that includes consideration of less restrictive alternatives, The agency utilizes a restraint assessment consideration of a youth’s known medical or mental form for transportation outside the facility. health conditions, trauma informed approaches, and a process for documentation and supervisor review and A review of incident reports involving the use approval. of mechanical restraints by staff indicated their ☒ ☐ ☐ use was for assaultive or noncompliant behavior resulting in a safety or security issue. The youth were transported away from the incident to their rooms where the restraints were removed. Reports also indicate youth were not placed in mechanical restraints if staff were able to use least restrictive means. (d) consideration of safety and security of the facility, Policy Section 515.3(h) with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 515.9 Pregnant Youths accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 507 Safety Rooms and Camera Rooms 507.3 Safety/Camera Room Guidelines (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall Procedure 516 Safety Rooms and Camera develop and implement written policies and procedures Room governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used The Camp did not have any safety room to hold only those youth who present an immediate ☒ ☐ ☐ placements since the last inspection. danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Policy 507.3 (d),(e),(f),(k) nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 507.3 (a) designee, before a youth is placed into a safety ☒ ☐ ☐ room; (3) provide for continuous direct visual supervision Policy 507.3 (c) and documentation of the youth's behavior and any ☒ ☐ ☐ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Policy 507.3 (g) ☒ ☐ ☐ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Policy 507.3 (h) where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason for Policy 507.3 (j) placement, including attempts to use less restrictive ☒ ☐ ☐ means of control, and decisions to continue and end placement. 7675 Stanislaus Camp PRO 23-24 Page 28 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The placement of a youth in the safety room shall be Procedure 516 Safety Rooms and Camera accomplished in accordance with the following: ☒ ☐ ☐ Room (1) safety room shall not be used before other less Procedure 516.1 (B)(2) restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Policy 507.3 (l) punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. Procedure 516.1 (B)(3) (3) safety room shall not be used to the extent that it Policy 507.3 (l) compromises the mental and physical health of the ☒ ☐ ☐ youth. Procedure 516.1 (B)(3) (c) A youth may be held up to four hours in the safety Policy 507.3 (h) room. After the youth has been held in the safety room ☒ ☐ ☐ for a period of four hours, staff shall do one or more of Procedure 516.1 (D)(9) the following: Procedure 516.1 (D)(9)(a)(2) (1) return the youth to general population. ☒ ☐ ☐ Policy 507.3 (h) (2) consult with mental health or medical staff, ☒ ☐ ☐ Procedure 516.1 (D)(9)(a)(1) (3) develop an individualized plan that includes the Policy 507.3 (h) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. Procedure 516.1 (D)(9)(a)(3) (d) If confinement in the safety room must be extended Policy 507.3 (g) beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ Procedure 516.1 (D)(10) and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 516 Searches Policy 501.4 Searches Before Admission The facility administrator shall develop and implement written policies and procedures governing the search of ☒ ☐ ☐ Procedure 513 Searches youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety Policy 516.4 Body Scanner Search and security of the facility, public, visitors, youth, and Policy 516.6 Contraband Searches staff. Policy 516.7 Housing Unit Searches Policy 516.8 Physical Plant Searches Policy 516.8.1 Canine Assisted Searches ☒ ☐ ☐ Three room searches are conducted each shift, as well as housing unit searches, monthly canine searches, pat down searches after contact visits, and perimeter searches prior youth utilizing the recreation perimeter. (b) Searches shall be conducted in a manner that Policy 516.2 preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. 7675 Stanislaus Camp PRO 23-24 Page 29 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Strip searches and visual or physical body cavity Policy 516.4 Modified Strip Searches, Strip searches shall comply with Penal Code Section 4030. Searches, and Physical Body Searches Procedure 513.2 Strip Searches ☒ ☐ ☐ The facility did not conduct any strip searches during this inspection cycle. (d) Physical body cavity searches shall only be Policy 516.4.2 Physical Body Cavity Search ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only Policy 501.4 Searches Before Admission be strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific ☒ ☐ ☐ and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 516.5 Transgender Searches ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Policy 516.3 Pat-Down Searches are prohibited except in exigent circumstances or when Policy 516.4.3 Modified Strip Search and Strip ☒ ☐ ☐ conducted by a medical professional. Such searches Search Procedures must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 609 Grievances The facility administrator shall develop and implement Procedure 600.1 Youth Grievances and Unit written policies and procedures whereby any youth may Staff’s Responsibilities appeal and have resolved grievances relating to any Procedure 600.2 Supervisor’s condition of confinement, including but not limited to Responsibilities health care services, classification decisions, program Procedure 600.3 Facility Managers participation, telephone, mail or visiting procedures, Responsibilities food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be BSCC staff reviewed from the Camp five no time limit on filing grievances. Policies and ☒ ☐ ☐ grievances from July and October 2022 and procedures shall include provisions whereby the facility January 2023. BSCC staff reviewed the 2022 manager ensures: and 2023 Grievance Log. All were reviewed and resolved within the required time frames. Youth interviewed indicated they had never filed a grievance but were aware of the process, had free access, and knew they could file confidentially. (a) a grievance form and instructions for registering a Policy 609.3 Access to the Grievance System grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Policy 609.3 the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy 609.4 (a) Youth Grievance Procedures ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 609.4.2 Timely Resolution of grievances within three (3) business days, grievances Grievances ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain Policy 609.4.5 (a) State Requirements his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. 7675 Stanislaus Camp PRO 23-24 Page 30 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Provision for a staff representative approved by Policy 609.4.5 (b) ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 609.3 ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a Policy 609.4.3 Appeals to Grievance Findings grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Policy 609.4.2 Timely Resolution of business days unless circumstances dictate a longer Grievances ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Policy 609.6 Additional Provisions for methods to report sexual abuse and sexual harassment. Grievances Related to Sexual Abuse ☒ ☐ ☐ Policy 609.6.1 Emergency Grievances Related to Sexual Abuse Whether or not associated with a grievance, concerns Policy 609.4.5 (c) of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written Policy requires to be addressed and policies and procedures within a specified timeframe. documented within 14 days. 1362 REPORTING OF INCIDENTS Policy 209 Report Preparation A written report of all incidents which result in physical Procedures 203.1 Institutional Reports harm, use of force, serious threat of physical harm, or Procedures 203.2 Incident Reports death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 522 Biological Samples DNA SPECIMENS, SAMPLES, IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force ☒ ☐ ☐ to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 522.5 Use of Force to Obtain Samples reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 522.5 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 522.5 authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7675 Stanislaus Camp PRO 23-24 Page 31 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) If the use of reasonable force includes a cell Policy 522.5.1 Video Recording extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 1003 Youth Educational Services Policy 1003.3 Education Program Goals (a) School Programs Policy 1003.4 Education Program The County Board of Education shall provide for the Coordination administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee Procedure 1003.1 Youth Educational pursuant to applicable State laws. The school and facility Services administrators shall develop and implement written policy and procedures to ensure communication and Education Program Evaluation completed on coordination between educators and probation staff. August 23, 2023 by Doug Silva, Director I, of Culturally responsive and trauma-informed approaches the San Joaquin County Office of Education. should be applied when providing instruction. Education staff should collaborate with the facility administrator to School Staff use technology to facilitate learning and ensure safe • 1 principal technology practices. The facility administrator shall ☒ ☐ ☐ • 4 teachers (2 JH, 1 JCF, 1 SYTF) request an annual review of each required element of the • 4 Special Education (all) program by the Superintendent of Schools, and a report • 2 registrars or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this An academic counselor provides graduation section. Such a review, when conducted, cannot be plans and a career navigator assists youth in delegated to the principal or any other staff of any juvenile career development. court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Policy 1003.3 The facility school program shall comply with the State Policy 1003.5 Couse of Study Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 1003.3 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. 7675 Stanislaus Camp PRO 23-24 Page 32 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) The course of study shall comply with the State Policy 1003.5 Course of Study Education Code and include, but not be limited to, courses required for high school graduation. Edmentum Courseware allows for a wide ☒ ☐ ☐ variety of online high school courses including electives and college/career readiness opportunities. (2) Information and preparation for the High School Policy 1003.5 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 1003.5 education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Policy 1003.5 Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 1003.5 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with Policy 1003.5 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with Procedures 1003.2 School Attendance education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Policy 1003.4(g) of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 1003.7 Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action Procedures 1003.3 School Procedure and ☒ ☐ ☐ in the school setting and be integrated into the facility's Disciplinary Issues overall behavioral management plan and security system. (2) School staff shall be advised of administrative Policy 1003.7 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Policy 1003.7 Education Code, expulsion/suspension from school shall be imposed only when other means of correction The principal indicated youth are not fails to bring about proper conduct. School staff shall suspended. They are counseled and follow the appropriate due process safeguards as set reintegrated back into the classroom. Each ☒ ☐ ☐ forth in the State Education Code including the rights student also has a 30-day review that is of students with special needs. School staff shall covered with Probation and SCOE. document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 1003.4 (g) education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. 7675 Stanislaus Camp PRO 23-24 Page 33 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) Provisions for Special Populations Policy 1003.4 (a),(d) (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 1003.4 (m) afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 1003.4 (c) (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Policy 1003.4 (c)(1) (B) Home Language Survey and the results of the Policy 1003.4 (c)(1) ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Policy 1003.4 (c)(1) defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Policy 1003.4 (c)(1) (2) Youth will be immediately enrolled in school. Policy 1003.4.1 Educational Enrollment Educational staff shall conduct an assessment to Requirements determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 1003.4.1 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. Each student has a “Student Grad Plan”. (4) Upon enrollment, education staff shall comply with Policy 1003.4.1 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 1003.4(i) (1) The complete facility educational record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Policy 1003.4(i) provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. 7675 Stanislaus Camp PRO 23-24 Page 34 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (g) Transition and Re-Entry Planning Policy 1003.4 (n) (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies Reintegration meetings are held and and procedures to meet the transition needs of youth, attended by a Student Support Advocate, ☒ ☐ ☐ including the development of an education transition Probation Staff, Mental Health Staff, and plan, in accordance with the State Education Code District Representation and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 1003.4 (o) (1) The school and facility administrator should, whenever possible, collaborate with local post- Modesto Junior College classes are secondary education providers to facilitate access to ☒ ☐ ☐ available along with Vocational opportunities educational and vocational opportunities for youth that such as Culinary, Coding, and Agriculture. considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND Policy 1000 Youth Programs and Services EXERCISE. Policy 1002 Programs, Exercise and Recreation The facility administrator shall develop and implement Policy 1004 Library Services written policies and procedures for programs, recreation, and exercise for all youth. The intent is to Procedures 1001.1 Programs, Exercise and minimize the amount of time youth are in their rooms or Recreation their bed area. ☒ ☐ ☐ Procedures 1001.2 Daily Schedule Procedures 1001.6 Programs Procedures 1001.7 Special Events The agency has a Program Coordinator who manages programs and services. Juvenile facilities shall provide the opportunity for Policy 1002.3 Responsibilities programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 1002.3 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 1002.3 be posted in the living units. ☒ ☐ ☐ BSCC staff reviewed school day schedule and non-school day schedule. Schedules are posted in the living units. There will be a written annual review of the programs, Policy 1002.3 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ A memorandum dated July 25, 2023, by relevant to the population. Superintendent Tracie Martin, addressed all elements of this regulation. 7675 Stanislaus Camp PRO 23-24 Page 35 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Policy 1002.6 Access to Programs opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, BSCC staff reviewed August 2023 ART evidence-based, best practice interventions that are schedule and May and August 2023 culturally relevant and linguistically appropriate, or pro- program/activities schedule. social interventions and activities designed to reduce recidivism. These programs should be based on the BSCC staff reviewed August 2023 ART youth’s individual needs as required by Sections 1355 schedule and May and August 2023 and 1356. Such programs may be provided under the program/activities schedule. direction of the Chief Probation Officer or the County Office of Education and can be administered by county The agency offers ART and CBI for all youth partners such as mental health agencies, community provided by the community-based based organizations, faith-based organizations or organization, Leaders in Community Probation staff. Alternatives, in conjunction with probation Programs may include but are not limited to: staff. In addition, the youth participate in the following: ☒ ☐ ☐ Let’s Work Book Club Hospice Individual Counseling Mental Health Groups YFC-Love Notes Center for Human Services Culinary Programming is led by unit staff on Saturday and Sunday. BSCC staff discussed with agency to ensure programming is completely and consistently documented as to what was the topic, duration, and other information to substantiate the adherence with this regulation. (1) Cognitive Behavior Interventions; Policy 1002.6 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7675 Stanislaus Camp PRO 23-24 Page 36 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) Recreation. All youth shall be provided the opportunity Policy 1002.5 Access to Recreation for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Procedures 1001.3 Recreation, Sports and entertainment. Activities shall be supervised and include Social Programs orientation and may include coaching of youth. Procedures 1001.5 Recreational Activities /Free Time ☒ ☐ ☐ The agency has a library located in the incentive programming unit. The youth interviewed stated the recreation in the unit include games, watching television, writing letters, drawing, and using the telephone. (c) Exercise. All youth shall be provided with the Policy 1002.4 Access to Exercise opportunity for at least one hour of large muscle activity each day. Procedures 1001.4 Safety Practices for Large Muscle Activity ☒ ☐ ☐ Interviews with youth affirm they receive an hour of large muscle activity every day outside unless the weather is too hot or it is raining. The administrator/manager may suspend, for a period Policy 1002.9 Inability to Meet Requirements not to exceed 24 hours, access to recreation and programs. The administrator/manager shall document ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 1007 Religious Programs The facility administrator shall provide access to religious Procedure 1005.1 Religious Programs services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ The agency employs a Chaplain to assist the allowed to participate in an activity outside of their room if Facility with supervising, planning, directing, he/she elects not to participate in religious programs. and coordinating religious services. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Policy 1007 (b) availability of clergy; and, ☒ ☐ ☐ Policy 1007 (c) availability of religious diets. ☒ ☐ ☐ Policy 1007.6 Diets and Meal Service 1373 WORK PROGRAM Policy 1005 Youth Work Program The facility administrator shall develop policies and The facility does not have a formal work procedures regarding the fair and consistent assignment program. Youth participate in keeping their of youth to work programs. Work assigned to a youth ☒ ☐ ☐ room and living unit clean. shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7675 Stanislaus Camp PRO 23-24 Page 37 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1374 VISITING Policy 1008 Youth Visitation The facility administrator shall develop and implement Procedures 1000.1 Youth Visitation written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Visiting occurs on Thursday and Sunday at receive visits by parents, guardians or persons standing regularly scheduled times for each program. in loco parentis, and children of youth. Other family In addition, visiting is scheduled daily for high- members, such as grandparents and siblings, and security youth. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in ☒ ☐ ☐ The last Sunday of every month, virtual conjunction with the youth’s case plan or in the best visiting is provided for siblings for incentive interest of the youth. programming. During the inspection, BSCC staff observed visiting occurring. Interviews with youth indicate visiting regularly occurs as scheduled. All visits shall occur at reasonable times, subject only to Policy 1008.3.2 Visitation Requirements the limitations necessary to maintain order and security. Policy 1008.5 Denial or Termination of Visiting Visitation shall not be denied solely based on the visitor’s Privileges criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 1008.5 Visiting Schedule per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy 1008.8 Special Visits minimum and/or outside of the regular visiting hours, shall Policy 1008.9 Attorney and Professional Visits be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy Procedures 1000.1.3 Professional Visits ☒ ☐ ☐ and professional visits shall be accommodated outside Procedures 1000.1.4 Attorney Visits and the provisions of this regulation. Facilities may provide Consultations visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 1008.3.2 Visitation Requirements ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Policy 1001 Youth Mail The facility administrator shall develop and implement ☒ ☐ ☐ Procedures 1002.1 Youth Mail written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 1001.3 Mail Generally ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; Policy 1001.9 Youth Requests for Writing Materials ☒ ☐ ☐ Youth are provided postage for seven letters per week. (c) youth may correspond confidentially with state and Policy 1001.4 Confidential Correspondence federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7675 Stanislaus Camp PRO 23-24 Page 38 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) incoming and outgoing mail, other than that described Policy 1001.6 Processing and Inspection of in (c), may be read by staff only when there is reasonable Mail by Members ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 1006 Youth Telephone Access The administrator of each juvenile facility shall develop Procedure 1004.1 Youth Telephone Access and implement written policies and procedures to provide ☒ ☐ ☐ Procedure 1004.2 Emergency and Hardship youth with access to telephone communications. Telephone Calls Procedure 1004.3 Long Distance Telephone Calls 1377 ACCESS TO LEGAL SERVICES Policy 603 Youth Access to Courts and Counsel The facility administrator shall develop written procedures ☒ ☐ ☐ to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 603.5 Youth request for Assistance ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Policy 603.6 Visitation Related to Legal ☒ ☐ ☐ and, Defense (c) unlimited postage free, legal correspondence and Policy 603.7 Mail ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 600 Youth Discipline Policy 600.6 Limitations on Disciplinary The facility administrator shall develop and implement Actions written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use Procedures 602.1 Order and Security of positive behavior interventions and supports. Discipline ☒ ☐ ☐ Procedures 602.2 Philosophical Principles of shall be imposed at the least restrictive level which Discipline promotes the desired behavior and shall not include Procedures Manual 602.3 Intervention corporal punishment, group punishment, physical or Techniques for Avoiding Disruptive Behavior psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Policy 600.6 (b) daily shower, access to drinking fountain, toilet and Policy 600.6 ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Policy 600.6 (d) contact with parent or attorney; ☒ ☐ ☐ Policy 600.6 (e) exercise; ☒ ☐ ☐ Policy 600.6 (f) medical services and counseling; ☒ ☐ ☐ Policy 600.6 (g) religious services; ☒ ☐ ☐ Policy 600.6 (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 600.6 (i) the right to send and receive mail; ☒ ☐ ☐ Policy 600.6 (j) education; and, ☒ ☐ ☐ Policy 600.6 (k) rehabilitative programming. ☒ ☐ ☐ Policy 600.6 The facility administrator shall establish rules of conduct Policy 600.3.1 Youth Rules and Sanctions and disciplinary penalties to guide the conduct of youth. Policy 600.4 Minor Rule Violations Such rules and penalties shall include both major Policy 600.5 Major Rule Violations violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Procedures 504.2 Rules of Conduct Provision shall be made to provide accessible information Procedures 602.4 Disciplinary Options and to youth with disabilities, limited English proficiency, or Sanctions limited literacy. 1391 DISCIPLINE PROCESS Policy 600.3 Due Process The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for the administration of discipline which shall include, but not be limited to: 7675 Stanislaus Camp PRO 23-24 Page 39 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) designation of personnel authorized to impose Policy 600.2 Policy ☒ ☐ ☐ discipline for violation of rules; Policy 600.5.4 Hearings (b) prohibiting discipline to be delegated to any youth; Policy 600.6 Limitations on Disciplinary ☒ ☐ ☐ Actions Policy 202 Prohibition on Youth Control (c) definition of major and minor rule violations and their Policy 600.4 Minor Rule Violations consequences, and due process requirements; Policy 600.5 Major Rule Violations ☒ ☐ ☐ Procedures 602.4 Disciplinary Options and Sanctions (d) trauma-informed approaches and positive behavior Policy 600.3.1 Youth Rules and Sanctions ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 600.4 counseling, advising the youth of expected conduct Policy 600.5.11 Administrative Review imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of Procedures 602.5 Minor Rule Violations review and appeal to a supervisor; and, Procedures 602.6 Sanctions for Minor Rule Violations (f) major rule violations and the discipline process shall Policy 600.3 be documented and require the following: Procedures 602.7 Major Rule Violations Procedures 602.8 Sanctions for Major Rule Violations BSCC staff reviewed from the Camp four instances of discipline. The agency did not have a process for providing the youth due ☐ ☒ ☐ process when discipline was imposed for a major rule violation. The special incident report would document the recommended consequence proposed and the disciplinary review hearing would reference room confinement. The agency did not have a process in place to provide due process if the youth requested a hearing. Policy 600.3 (b) (1) written notice of violation prior to a hearing; ☐ ☒ ☐ Policy 600.5.3 Notifications (2) accommodations provided to youth with Policy 600.5.7 Staff Assistance disabilities, limited literacy, and English language ☐ ☒ ☐ learners; (3) hearing by a person who is not a party to the Policy 600.3 (c) ☐ ☒ ☐ incident; (4) opportunity for the youth to be heard, present Policy 600.3 (d) ☐ ☒ ☐ evidence and testimony; Policy 600.5.5 Evidence (5) provision for youth to be assisted by staff in the Policy 600.3 (e) ☐ ☒ ☐ hearing process; Policy 600.5.7 Staff Assistance Policy 600.5.10 Disciplinary Appeals (6) provision for administrative review. ☐ ☒ ☐ Policy 600.5.11 Administrative Review (g) violations that result in a removal from camp or Policy 600.7.1 State Guidelines for commitment program, but not a return to court, will Disciplinary Sanctions ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 7675 Stanislaus Camp PRO 23-24 Page 40 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1410 MANAGEMENT OF COMMUNICABLE Policy 706 Communicable Diseases-Youth DISEASES. Policy 706.4 Exposure Prevention and Mitigation The health administrator/responsible physician, in cooperation with the facility administrator and the local Procedure 702.1 Communicable Disease- health officer, shall develop written policies and ☒ ☐ ☐ Youth procedures to address the identification, treatment, Procedures 702.2 Medical Isolation/Bed Rest control and follow-up management of communicable Procedures 702.3 Supervisors Duties diseases. The policies and procedures shall address, but not be limited to: Policy 706.3 Procedure (a) Intake health screening procedures; ☒ ☐ ☐ Policy 701.4 (e) initial Screenings Policy 706.4 (b) Identification of relevant symptoms; ☒ ☐ ☐ (c) Referral for medical evaluation; ☒ ☐ ☐ Policy 706.3 (b) Policy 706.4.3 Medical Consultation, (d) Treatment responsibilities during detention; ☒ ☐ ☐ Evaluation and Treatment (e) Coordination with public and private community- Policy 706.3 (d)(2) ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Policy 706.3 (c)(7) (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Policy 706.3 (d)(3) The policies and procedures shall be updated as Policy 706.3 necessary to reflect communicable disease priorities identified by the local health officer and currently Medical staff are to review these policies with ☒ ☐ ☐ recommended public health interventions. the Exposure Control Officer to reflect Stanislaus County Public Health and CDC recommended interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 702 Availability of Standards of Care (EXCERPT) Policy 702.3 (b)(1) Youth Access to Healthcare The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to A locked box is accessible in the living units establish a daily routine for youth to convey requests for ☒ ☐ ☐ for the youth to confidentially convey requests emergency and non-emergency medical, dental and for healthcare services. Youth interviewed behavioral/mental health care services. were aware of the confidential box and those who have requested services were seen the next day. Youth indicated they could also ask staff to be seen. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 807.6 Clothing Issue The youth’s personal clothing, undergarments and The clothing worn by youth was observed to footwear may be substituted for the institutional clothing be in good repair, free of stains, and well- and footwear specified in this regulation. The facility has ☒ ☐ ☐ fitted. The youth interviewed indicated if they the primary responsibility to provide clothing and needed new underwear, outer clothing, or footwear. Clothing provisions shall ensure that: shoes, they could ask staff and they would receive the items. (a) Clothing is clean, reasonably fitted, durable, easily Policy 807.6 ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Policy 807.6 ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Policy 807.6 (2) Outer garments; ☒ ☐ ☐ Policy 807.6 (3) New non-disposable underwear which shall Policy 807.6 ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Policy 807.6 ☒ ☐ ☐ free of stains, including tee shirts and bras. 7675 Stanislaus Camp PRO 23-24 Page 41 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Clothing is laundered at the temperature required by Policy 807.7 Laundry Services local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry Procedures 803.2 Laundry Procedures method approved by the local health officer. ☒ ☐ ☐ Procedures 803.4 Laundry Procedures for Clothing (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Policy 807.6 1482 CLOTHING EXCHANGE Policy 807.6 Clothing Issue The facility administrator shall develop and implement Procedures 803.3 Clothing Issuance written policies and site-specific procedures for the Procedures 803.5 Undergarment cleaning and scheduled exchange of clothing. Unless Procedures 803.4 Laundry Procedures for work, climatic conditions, or illness necessitates more ☒ ☐ ☐ Clothing frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, Interviews with youth confirm they are bras, and underwear shall be exchanged daily; youth receiving the required clean clothing daily. shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 804 Pest Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 807.9 Personal Hygiene of Youth There shall be written policies and site-specific Procedures 803.6 Hygiene and Dress Code procedures developed and implemented by the facility Standards administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Policy 807.9 (b) Toothpaste; ☒ ☐ ☐ Policy 807.9 (c) Soap; ☒ ☐ ☐ Policy 807.9 (d) Comb; ☒ ☐ ☐ Policy 807.9 (e) Shaving implements; ☒ ☐ ☐ Policy 807.9 (f) Deodorant; ☒ ☐ ☐ Policy 807.9 (g) Lotion; ☒ ☐ ☐ Policy 807.9 (h) Shampoo; and, ☒ ☐ ☐ Policy 807.9 (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 807.9 Youth shall not be required to share any personal care Policy 807.9 items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7675 Stanislaus Camp PRO 23-24 Page 42 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1486 PERSONAL HYGIENE Policy 807.9 Personal Hygiene of Youth Policy 807.12 Youth Showers There shall be written policies and site specific Policy 607 Grooming procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ Procedures 803.7 Showering Program teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 607.4 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (EXCERPT) Policy 807.10 Barber and Cosmetology Services Hair care services shall be available in all juvenile Policy 807.10.1 Schedule for Hair Care facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Services Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Procedures 803.7 Hair Care Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 807.5 Bedding Issue Clean laundered, suitable bedding and linens, in good Procedure 803.1 Bedding and Linen Issuance repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 807.5 (b) meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 807.5 (e) ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 807.5 (c) (d) One towel; and, ☒ ☐ ☐ Policy 807.5 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Policy 807.5 (a)(1) 1501 BEDDING LINEN EXCHANGE Policy 807.5 Bedding Issue The facility administrator shall develop and implement Procedure 803.1 Bedding and Linen Issuance site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ Interviews with youth confirm they are issued to each youth housed. Washable items such as exchanging bed linen each week and blankets sheets, mattress covers, pillow cases and towels shall two times a month. They can receive clean be exchanged for clean replacement at least once each linen if needed prior to exchange day. week. The covering blanket shall be cleaned or laundered Policy 807.5 (a)(2) ☒ ☐ ☐ once a month. 7675 Stanislaus Camp PRO 23-24 Page 43 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1510 FACILITY SANITATION, SAFETY AND Policy 800 Sanitation Inspections MAINTENANCE Policy 800.4 Work Orders Policy 800.5 Safety Data Sheets The facility administrator shall develop and implement Policy 802 Housekeeping and Maintenance written policies and site-specific procedures for the Policy 802.4 Sanitation Schedule maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall Procedures 800.2 Facility Sanitation, provide for a regular schedule of housekeeping tasks, Maintenance and Safety equipment, including restraint devices, and physical Procedures 802.1 Maintenance Requests plant maintenance and inspections to identify and ☒ ☐ ☐ Procedures 802.2 Work Programs correct unsanitary or unsafe conditions or work Procedures 802.3 Daily and Weekly Unit practices in a timely manner. The use of chemicals shall Housekeeping Activities be done in accordance to the product label and Safety Data Sheet which may include the use of Personal The intake/admission, housing units, sleeping Protection Equipment (PPE). rooms, restrooms, and recreation areas were organized, clean-smelling, and free from graffiti or damage. The facility is well- maintained. 7675 Stanislaus Camp PRO 23-24 Page 44 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code (WIC) Violation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) ☐ ☒ ☐ AND FEDERAL MINORS Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the ☐ ☐ ☒ Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ☐ ☒ ☐ Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☒ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7675 Stanislaus Camp PRO 23-24 Page 45 of 45 A453 JUV PRO eff. 1/2019 (23-24).dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7675 FACILITY NAME: Stanislaus County Juvenile Commitment Facility FACILITY TYPE: Camp 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): X FIELD REPRESENTATIVE: Shay Molennor DATE: September 20, 2023 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. This is a commitment facility. In each juvenile hall, space used for the reception of ☐ ☐ ☒ youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; ☐ ☐ ☒ 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used ☐ ☐ ☒ for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; ☐ ☐ ☒ 4. A secure vault or storage space for youth, valuables; ☐ ☐ ☒ 5. Telephone accessible to youth; and ☐ ☐ ☒ 6. Access to hot and cold running water for staff use. ☐ ☐ ☒ 1230.1.2 Locked holding room. ☐ ☐ ☒ A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area ☐ ☐ ☒ per youth; 2. Provide no less than 45 square feet of floor space ☐ ☐ ☒ and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as ☐ ☐ ☒ specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the ☐ ☐ ☒ youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and ☐ ☐ ☒ 6. Have an outward swinging or lateral sliding door. ☐ ☐ ☒ 7675 Stanislaus CAMP PHY 23-24 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy ☒ ☐ ☐ sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors All doors from sleeping rooms open into the dayroom. ☐ ☐ ☒ Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy ☒ ☐ ☐ sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or ☒ ☐ ☐ other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an ☒ ☐ ☐ individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or ☒ ☐ ☐ slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the ☒ ☐ ☐ following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, ☒ ☐ ☐ 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a ☒ ☐ ☐ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the ☒ ☐ ☐ following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a ☒ ☐ ☐ minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a ☒ ☐ ☐ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 7675 Stanislaus CAMP PHY 23-24 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per ☒ ☐ ☐ youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; ☒ ☐ ☐ 3. Dormitories in juvenile halls shall be designed for This is a commitment facility. ☐ ☐ ☒ no more than 30 youth; 4. Camps shall conform to Items 1 and 2. ☒ ☐ ☐ 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per ☒ ☐ ☐ youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section ☒ ☐ ☐ 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for ☒ ☐ ☐ facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like ☒ ☐ ☐ surface. 1.2 The required recreation area shall contain no ☒ ☐ ☐ single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow ☒ ☐ ☐ compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide ☒ ☐ ☐ security. 4. Access must be provided to a toilet, wash basin ☒ ☐ ☐ and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. ☒ ☐ ☐ There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall ☒ ☐ ☐ be for education. 7675 Stanislaus CAMP PHY 23-24 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk ☒ ☐ ☐ and work area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to ☒ ☐ ☐ emergencies. The classroom shall be designed for a maximum of 20 ☒ ☐ ☐ minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small ☒ ☐ ☐ group educational purposes. 1230.1.13 Safety room. The facility does not have a safety room. A safety room shall: ☐ ☐ ☒ 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; ☐ ☐ ☒ 3. Be padded as specified in Section 1230.2.7; ☐ ☐ ☒ 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 ☐ ☐ ☒ inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified ☐ ☐ ☒ in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls ☐ ☐ ☒ for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the ☐ ☐ ☒ room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; ☐ ☐ ☒ and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches ☐ ☐ ☒ and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. ☐ ☐ ☒ There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: Each living unit has a room for sick call and medication dispensing. Youth will be 1. Space for carrying out routine medical ☐ ☐ ☒ transported to the adjacent Juvenile Hall for examinations and emergency care and used for no medical procedures. other purpose; 2. Privacy for youth; ☐ ☐ ☒ 3. Lockable storage space for medical supplies; ☐ ☐ ☒ 4. Not less than 144 square feet of floor space with ☐ ☐ ☒ no single dimension less than 7 feet; 5. Hot and cold running water; ☐ ☐ ☒ 6. Smooth, nonporous, washable surface; ☐ ☐ ☒ 7675 Stanislaus CAMP PHY 23-24 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 7. A medical exam table; and, ☐ ☐ ☒ 8. Adequate lighting. ☐ ☐ ☒ 1230.1.15 Pharmaceutical storage. Stored at the Juvenile Hall adjacent to the facility. Provide lockable storage space for medical supplies ☐ ☐ ☒ and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a ☒ ☐ ☐ minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. ☒ ☐ ☐ Dining areas shall not contain toilets or showers in the ☒ ☐ ☐ same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- ☒ ☐ ☐ person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to ☒ ☐ ☐ accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, ☒ ☐ ☐ bedding, supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with ☒ ☐ ☐ a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided X for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms X and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 7675 Stanislaus CAMP PHY 23-24 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting X in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one X suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably X furnished interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all X minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified X in Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area X and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as X specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain X as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security shall be provided as specified in Section X 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 7675 Stanislaus CAMP PHY 23-24 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every X 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio X to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or X tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation X areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the X drinking bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and X help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. X Showers shall be provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and X spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely X anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy X rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. 7675 Stanislaus CAMP PHY 23-24 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Night lighting is required in these areas to provide for good visibility for supervision and be conducive to X sleep. 1230.2.7 Padding. The facility does not have a safety room. Padding in safety rooms, padding shall cover the X entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor X of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire X Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal X objects; 5. Firmly bonded to all padded surfaces to prevent X tearing or ripping; and, 6. Without any exposed seams susceptible to tearing X or ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is X seating for one person. 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile X facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F X 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of X security must be provided near each wash basin specified in these regulations. 7675 Stanislaus CAMP PHY 23-24 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7675 FACILITY: Stanislaus County Juvenile Commitment Facility TYPE: Camp RC: 60 FIELD REPRESENTATIVE: Shay Molennor DATE: September 20, 2023 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Unit A Single 2009 3 1 1 3 80 sq. ft. 1 1 1 Double 2009 6 2 2 12 106.5 sq. ft. 1 1 1 Note: Three showers are located in the dayroom. The dayroom space is 2,192 sq. ft. Unit B Single 2009 3 1 1 3 80 sq. ft. 1 1 1 Double 2009 6 2 2 12 106.5 sq. ft. 1 1 1 Note: Three showers are located in the dayroom. The dayroom space is 2,192 sq. ft. Unit C Single 2009 4 1 1 4 80 sq. ft. 1 1 1 Double 2009 4 2 2 8 106.5 sq. ft. 1 1 1 Double 2009 5 2 2 10 105.6 sq. ft. 1 1 1 Dorm 2009 2 4 4 8 218 sq. ft. 1 1 1 Note: Five showers are located in the dayroom. The dayroom space is 2,950 sq. ft. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7675 Stanislaus CAMP LASE 23-24 - 1 - J460 LAS JUV-05.dot (rev.12/2022)