Tehama County (2020-2022 inspection cycle)

December 5, 2022 Richard Muench, Chief Probation Officer Tehama County Probation Department P.O. Box 99 Red Bluff, CA 96080 RE: TEHAMA 2020-2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONSCODESECTION209AND885 Dear Chief Muench: The 2020-2022 biennial inspection of the Tehama County Probation Department’s Juvenile Detention Facility (TCJDF) and Secure Youth Treatment Facility (SYTF) has been completed. A pre-inspection briefing was held on July 14, 2022, via Zoom broadcast, with a small sample size document review follow up. Both facilities received a full comprehensive inspection from August 23rd thru August 25th. Due to unforeseen circumstances, the inspection was postponed the morning of August 25th. The inspection was continued on September 22ndand concluded on September 23rd. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist for each facility, outlining applicable minimum standards for juvenile detention facilities and camps; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE) for both facilities, summarizing the physical plant configuration and outlining the rated capacitiesof the Juvenile Detention Facilityand The Secure Youth Treatment Facility. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. MANDATORY LOCAL INSPECTIONS In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: county building inspector or person designated by the Board of Supervisors fire authority having jurisdiction local health officer county Superintendent of Schools Juvenile Court Juvenile Justice Commission. Richard Muench Chief Probation Officer Page 2 Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Scope of the Inspection The inspection consisted of a review of the Juvenile Detention Facility’s Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth, and collaborative partners. During the inspection, we evaluated consistency between policy and practices. The Secure Youth Treatment Facility is a facility within the detention facility complex. Currently the SYTF abides by all policy and procedures of the TCJDF as well as Title 15 minimum standards. BSCC INSPECTION RESULTS Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 regulations at the Tehama Juvenile Detention Facility or the Secure Youth Treatment Facility. No corrective action is required at the time of this report. During the inspection, we observed two items were out of compliance. The first item was the lack of a confidential option for youth to request medical services. This is non-compliant with section 1433 Request for Medical Services (a). This item of non-compliance was corrected before the on-site inspection was complete. Medical slip lock boxes were installed on all the housing pods. Also, policy was immediately updated to ensure proper practice. The second item of non-compliance was with section 1438 Pharmaceutical Management (a)(9), specifically the lack of “Training by medical staff for non-licensed personnel which includes but not limited to delivery procedures and documentation, recognizing common symptoms and side effects, that should result in contacting health care staff, procedures for confirming ingestion of medication, and monitoring following taking medication”. I provided an IIR, however, this regulation is typically inspected during the annual county health officer inspection. This issue was not identified or addressed during the Local health officer inspection in accordance with Health and Safety Code Section 101045 by the Tehama County Health Services. The issue was brought to my attention during interviews with detention staff and the facility nurse. This item of non-compliance was corrected on September 30, 2022, within a week following the inspection. The Deputy Chief collaborated with medical services to provide an immediate staff training for medication dispensing for non-licensed personnel to youth. Both partners ensures that this will be part of the facility’s annual training. We appreciate the assertiveness in correcting these issues promptly. To ensure compliance with Title 15 Regulations and to ensure procedures and practices are consistent with policies, the inspection process included, but was not limited to, substantial 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7689 7690 Tehama Juvenile Detention JH SYTF LTR 20-22 Richard Muench Chief Probation Officer Page 3 reviews of incident reports, grievances, admissions and classification documents, room confinement procedures, safety check documentation, case plans, and disciplinary reports and their findings. The inspection process also included interviewing youth, detention staff, supervisors, and collaborative partners. Throughout the inspection, we had the opportunity to discuss several policies and procedures with Deputy Chief Probation Officer, Shelley Pluim, facility supervisors, as well as, with other detention staff. In doing so, we provided insight that may bring clarity and specificity to the facility’s policy and procedure manual. At the time of the inspection, annual inspections were completed accordingly for 2020 and 2021. We were impressed that the COVID-19 pandemic did not have a significant effect on your administrative team’s ability to ensure that local inspections occurred, annually, per Title 15 regulation § 1313 County Inspection and Evaluation of Building and Grounds. Fortunately, the 2020-2022 inspection cycle was extended from July 2022 to December 31, 2022. This resulted in providing counties additional opportunity to have the annual inspections completed before the end of the 2020-2022 inspection cycle. At the time of this report, the majority of 2022 inspections have been completed as required. As of the date of this report, your administrative team reports pending annual inspections for 2022 are scheduled as follows: Juvenile Justice Commission - 12/7/22 Department of Ed - 12/13/22 Judge – 12/13/22 We offered TCJDF and the SYTF guidance in areas that were compliant with Title 15 minimum standards but could also benefit from technical assistance and best practice recommendations, particularly as they relate to proof of practice. These items included, but were not limited to, policy and procedure formulation, documentation procedures, intake classification procedures, medical request procedures, program and recreation procedures, grievance procedures, etc. We found that the facilities offer a wide array of programming offered by both local Tehama County community-based services agencies and by Probation Staff. These recognized programs include but are not limited to Aggression Replacement Training (ART), Makers Space (Evidence Based Program), Armor Program, Drug and Alcohol counseling, Gardening Program, carpentry, religious programming, and the library. These positive, and in part, evidence-based programs are well received by the youth and keep the youth in a positive space and outside of their rooms. Tehama County Detention Facility is unique in that it contracts institutional services with at least five neighboring counties for post dispositional youth. In most cases, these services involve required and or court ordered programming. Providing this type of service involves a high level of collaborative efforts with partners and consistency in programming and procedure. In review of youth institutional assessments and case plans, your agency is doing an impressive job in ensuring programming is achieved by youth and tracked accordingly. 7689 7690 Tehama Juvenile Detention JH SYTF LTR 20-22 Richard Muench Chief Probation Officer Page 4 Title 24, CCR Physical Plant From a physical plant and living space area aspect, the youths’ rooms and shower areas were properly maintained and in good working order. The youths’ also have ample space for programming and recreational activities indoors and outdoors. There are no outstanding items of noncompliance with Title 24 minimum standards. There were no changes made to the physical plant and your overall rated capacity for the Juvenile Detention Facility complex is a rated capacity of 60 beds. The facilities rated capacity is as follows: JH (max rated cap = 60): JH Beds – 46 STYF Beds – 14 Training According to the most recent Standards and Training for Corrections audit, Tehama County Probation Department’s Juvenile Detention Facility and the SYTF follow all relevant regulations and mandates and mitigating circumstances if applicable. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed applicable documentation for the inspection cycle and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. I would like to acknowledge Shelley Pluim, Deputy Chief Probation Officer for her leadership and guidance toward making the inspection process as organized and seamless as could be expected. In addition, Deputy Chief Pluim received a high level of support from Supervising JDFCs Scott Currier, Fred Avila, and Dan Jones. I commend them all for their hard work in preparing for the inspection. Shelley and her staff were challenged with preparing for the inspection in an unfamiliar format of uploading many documents to BSCC. I would also like to thank everyone for making themselves available throughout the inspection and providing candid responses to all inquiries. Thank you and your entire staff for making me feel welcomed during the inspection process. Your staff were good hosts and open to technical assistance and recommendations that we provided. Your collaborative partners are very passionate about working with the youth and speak highly of youth relationships with facility staff. --- This concludes the 2020-2022 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at Forrest.Coleman@bscc.ca.gov or call (916) 508- 7559 if you have any questions. 7689 7690 Tehama Juvenile Detention JH SYTF LTR 20-22 Richard Muench Chief Probation Officer Page 5 Sincerely, Forrest Coleman Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Tehama County Chair, Juvenile Justice Commission, Tehama County* Chair, Board of Supervisors, Tehama County* County Administrator, Tehama County* Deputy Chief Probation Officer (Juvenile Hall), Tehama County *Copies of full inspection are available upon request or are available online at www.bscc.ca.gov. 7689 7690 Tehama Juvenile Detention JH SYTF LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7689/ 7690 FACILITY NAME: FACILITY TYPE: Tehama County Juvenile Detention Facility (TCJDF/ Secure Youth Treatment Juvenile Detention Facility/ Secure Facility (SYTF) Treatment Facility PERSON(S) INTERVIEWED: Shelly Pluim, Deputy Chief Institutional Services; Orepa Mamea, Probation Program Analyst; Scott Currier, Fred Avila and Dan Jones, Supervising JDFCs; Galo Pleitez, Tehama Oaks Teacher; Octavio Madrigal, Food Service Supervisor; Amber Wilson, Behavioral Health clinician; Lacy Hook, Health Services; Female youth age 17; Wesley, Male youth age 16; random youth and detention staff during facility tour. FIELD REPRESENTATIVE: DATE: Forrest Coleman September 23, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND County Inspections and evaluation of EVALUATION OF BUILDING AND GROUNDS grounds were performed by authorized persons and agencies per Title 15 Regulation On an annual basis, or as otherwise required by law, each 1313. juvenile facility administrator shall obtain a documented Multiple local inspections are pending inspection and evaluation from the following: completion for the year 2022. This 2020- 2022 inspection cycle has been extended beyond July 2022, to expire December 31, 2022. We requested that Tehama County ☒ ☐ ☐ Juvenile Detention Facility (TCJDF) forward outstanding inspections reports as they occur during the remainder of this 2020-2022 inspection cycle. There were no areas of non-compliance discovered during the inspections covering Title 15 Regulation, 1313 County Inspection and Evaluation of Building and Grounds. (A) County building inspection by agency designated by 2020: July 24, 2020, by Mike Snyder, the Board of Supervisors to approve building safety; County Building Inspector 2021: September 10, 2021, by Inspectors’, Arnie Parks, and Austin Harter 2022: August 29, 2022, by County ☒ ☐ ☐ Inspectors’, Arnie Parks, and Brian Anderson There were no areas of non-compliance discovered during the County Building inspections. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Fire authority having jurisdiction, including a fire 2021: November 8, 2021, by Jim Didio, clearance as required by Health and Safety Code Fire Marshall office Section 13146.1 (a) and (b); 2022: October 28, 2022, by Dave Doughty ☒ ☐ ☐ of Tehama County Fire Department. There were no areas of non-compliance discovered during the local Fire Authority inspections. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2020: Health and Safety Code Section 101045; Medical Mental Health: December 1, 2020, by Ruth Patience-Midcap, and Linda Wimer, Health Services. Behavioral Health inspection completed on December 14, 2020, by Michael Campbell, LMFT. Nutrition: December 9, 2020, by Heather Gomes, Public Health Nutritionist Environmental Health: December 3, 2020, by Tia Branton, REHS, and Jana Gosselin, EHS 2021: Medical Mental Health: October 16, 2021, by December 1, 2020, by Ruth Patience- Midcap, and Linda Wimer, Health Services. Nutrition: October 6, 2021, by Heather Gomes, Public Health Nutritionist Environmental Health: October 6, 2021, by Tia Branton, REHS, and David Lopez, REHS Through interviews with detention staff, we discovered that all detention staff who may dispense medication have not undergone ☒ ☐ ☐ training for non-licensed personnel to dispense medication. This is not in compliance with the Title 15 regulation 1438 (a) (9) Pharmaceutical Management. BSCC Field Representatives do not inspect for this regulation. However, this regulation issue was not identified or addressed during the above inspections by the Tehama County Health Services. Within a week of the date of this inspection, the Tehama County Juvenile Detention Facility corresponded with health services to provide an immediate and annual training for staff to receive the appropriate training for non-licensed personnel to dispense medication to youth. The first initial training was performed on September 30, 2022. 2022: Below inspections conducted on November 28, 2022. Report pending Medical Mental Health: Report pending Nutrition: Report pending Environmental Health: Report pending TCJDF and the SYTF meet compliance with the minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) County superintendent of schools on the adequacy Education for the Tehama County Juvenile of educational services and facilities as required in Detention Facility is provided by Tehama Section 1370; County Office of Education. 2020: November 20, 2020, by Ryan Vercruysse, Associate Principal, Red Bluff HS ☒ ☐ ☐ 2021: November 30, 2021, by Mitzi Lopiccolo, Associate Principal, Red Bluff HS 2022: Pending December 13, 2022, inspection. There were no areas of non-compliance discovered during the educational services inspections. (E) Juvenile court as required by Section 209 of the 2020: December 15, 2020, by Hon. Laura S. Welfare and Institutions Code Woods, Judge of Superior Court 2021: January 11, 2022, by Hon. Laura S. Woods, Judge of Superior Court ☒ ☐ ☐ 2022: Pending December 13, 2022, inspection. There were no areas of non-compliance discovered during the Juvenile Court inspection. (F) Juvenile Justice Commission as required by Section The Juvenile Justice Commission conducts 229 of the Welfare and Institutions Code or annual inspections of the facility. Probation Commission as required by Section 240 of the Welfare and Institutions Code. 2020: December 14, 2020, by JJC Commissioners Barbara Thomas, Geneva Jobe, and Sharon Roberts 2021: ☒ ☐ ☐ December 3, 2021, by JJC Commissioners Tony Cardenas, and Sharon Roberts 2022: Pending December 7, 2022, inspection. There were no areas of non-compliance discovered during the Juvenile Justice Commission inspections. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS 2020 and 2021 Annual letters were provided BSCC Note: Compliance with this section is by Richard A. Muench, Chief Probation determined by receipt of the Chief Probation Officer’s Officer, certifying that the Tehama County Juvenile Detention Facility (TCJDF) meets certification letter confirming that all elements of compliance with this regulation. regulation are met. (a) Appointment 2022: In each juvenile facility there shall be a superintendent, ☒ ☐ ☐ A letter, dated July 1, 2022, was provided by director or facility manager in charge of its program and Richard A. Muench, Chief Probation Officer (CPO), certifying that all appointments of the employees. Such superintendent, director, facility Tehama County Juvenile Detention Facility manager and other employees of the facility shall be (TCJDF) staff are pursuant to the applicable appointed by the facility administrator pursuant to laws and that all staff present at the facility applicable provisions of law. meet all required qualifications and clearances. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess The elements of this regulation are knowledge, skills and abilities appropriate to confirmed in the CPO letter dated July 1, ☒ ☐ ☐ their job classification and duties in accordance 2022. with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening ☒ ☐ ☐ test and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the The elements of this regulation are selection and training requirements adopted by ☒ ☐ ☐ confirmed in the CPO letter dated July 1, the Board pursuant to Section 6035 of the Penal 2022. Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Per facility administrators, all contract employees of the facility, who may be present at the personnel, volunteers, and other non- facility, shall have such clearance and qualifications employees participate in background checks as may be required by law, and their presence at the ☒ ☐ ☐ as required by the Probation Department. facility shall be subject to the approval and control of The elements of this regulation are the facility manager. confirmed in the CPO letter dated July 1, 2022. 1321 STAFFING Policy 300: Staffing Each juvenile facility shall: 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to Policy 300.1: Policy Statement carry out the overall facility operation and its The Agency’s Organization Chart, master programming, to provide for safety and security of weekly staff schedule and daily unit schedule youth and staff, and meet established standards and were reviewed. regulations; The SYTF is a housing unit within the TCJDF. The two facilities coexist by utilizing staff that are cross trained to work at both facilities. Further, the SYTF abides by the TCJDF policies and procedures, as well as the Title 15 minimum standards. We reviewed random work schedules of the ☒ ☐ ☐ 2020-2022 inspection cycle. In addition, we made personal observation of staffing while on site. To ensure that the Shift Schedule form provide clarity of a staff’s gender, as well as, staffing ratios working a particular pod, we discussed updating the Shift Schedule form to accurately reflect staff Pod assignments and identify Male/Female staff working a particular pod. TCJDF administration was receptive to our discussions, and promptly updated the Shift Schedule form. b) ensure that no required services shall be denied Policy 300.1: Policy Statement because of insufficient numbers of staff on duty The staffing consisted of: absent exigent circumstances; 1 Deputy Chief Probation Officer 5 Juvenile Detention Facility Counselor Supervisors 16 Juvenile Detention Facility Counselors ☒ ☐ ☐ 9 Extra-help staff Through our documentation review, personal observations, as well as, through interviews with staff and youth housed at the facility, TCJDF regularly ensures that the staffing is adequate and that programming and services are not cancelled because of staffing issues. TCJDF meets Title 15 minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) have a sufficient number of supervisory level staff to Policy 300.2A1: Procedure-Supervisory ensure adequate supervision of all staff members; Level Staff The facility is well staffed with five veteran supervisory level staff. Per policy, in the absence of a supervisory level staff, an ☒ ☐ ☐ Acting Supervising Counselor (ASC) shall be designated who shall meet the requirements outlined for a JDFC Supervisor. The ASCs have been identified by the Deputy Chief Probation Officer and, when in this role, may act with supervisory powers as needed. d) have a clearly identified person on duty at all times Policy 300.2A1: Procedure-Supervisory who is responsible for operations and activities and Level Staff has completed the Juvenile Corrections Officer Core The elements of this regulation are Course and PC 832 training; confirmed in the CPO letter dated July 1, 2022. ☒ ☐ ☐ The Supervisor on duty is responsible for the operations of the facility and ensure that facility counselors are following expectations for the unit programing and activities of the youth. e) have at least one staff member present on each living Policy 300.2B1: Procedure-Line Level Staff unit whenever there are youth in the living unit; Through personal observations, as well as through interviews with staff and youth ☒ ☐ ☐ housed at the facility, TCJDF regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. f) have sufficient food service personnel relative to the Policy 300.2C1: Procedure-Support Staff number and security of living units, including staff There is a supervising cook that assist in qualified and available to: plan menus meeting preparing meals and oversee kitchen nutritional requirements of youth; provide kitchen operations. There are also two additional supervision; direct food preparation and servings; cooks that assist with kitchen duties. The conduct related training programs for culinary staff; supervising cook has a nutritionist available and maintain necessary records; or, a facility may to discuss and evaluate youth special diet serve food that meets nutritional standards prepared ☒ ☐ ☐ requests. The kitchen staff deliver meals to by an outside source; the units on temperature-controlled meal carts. Cooks do not supervise youth in the kitchen. We were impressed to learn that three days per week, youth receive two hot meals per day. This exceeds Title 15 minimum standards. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, Policy 300.2C: Procedure-Support Staff medical, dental, mental health, building TCJDF meets Title 15 minimum standards maintenance, transportation, control room, facility for this regulation. security and other support staff for the efficient ☒ ☐ ☐ management of the facility, and to ensure that youth The TCJDF contracts with outside agencies supervision staff shall not be diverted from to assist in providing pro-social supervising youth; and, programming to youth. h) assign sufficient youth supervision staff to provide Policy 300.2B1: Procedure-Supervision continuous wide-awake supervision of youth, Level Staff subject to temporary variations in staff assignments We interviewed staff, reviewed housing unit to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the ☒ ☐ ☐ logs, programming schedules, and employee daily schedules. The Tehama County JDF following facility types: regularly provide staffing levels that enable the facility to meet the minimum standards for this regulation. (1) Juvenile Halls (minimum youth-staff ratio) Policy 300.2B2: Procedure-Line Level Staff (A) during the hours that youth are awake, one wide- Through documentation review, personal awake youth supervision staff member on duty for each 10 youth in detention; ☒ ☐ ☐ observations, as well as, through interviews with detention staff, TCJDF regularly ensures that the minimum youth to staff ratio is met. (B) during the hours that youth are confined to their Policy 300.2B3: Procedure-Line Level Staff room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ TCJDF meets Title 15 minimum standards youth supervision staff member on duty for each for this regulation. 30 youth in detention; (C) at least two wide-awake youth supervision staff Policy 300.2B5: Procedure-Line Level Staff members on duty at all times, regardless of the Through a review of housing unit logs, and number of youth in detention, unless an the daily staff schedule, personal arrangement has been made for backup support observations, as well as, through interviews services which allow for immediate response to with detention staff, TCJDF regularly emergencies; and, ensures that the minimum youth to staff ratio ☒ ☐ ☐ is met TCJDF meets Title 15 minimum standards for this regulation. (D) at least one youth supervision staff member on duty Policy 300.2B4: Procedure-Line Level Staff who is the same gender as youth housed in the Through documentation review, personal facility. ☒ ☐ ☐ observations, as well as, through interviews with detention staff, TCJDF regularly ensures that there are always male and female staff on duty. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) personnel with primary responsibility for other Policy 300.2C2 duties such as administration, supervision of The above policy clearly identifies roles and personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as ☐ ☐ ☐ responsibilities of staff who are not deemed youth supervision staff. Only youth youth supervision staff positions. supervision staff provide supervision of the youth. (2) Special Purpose Juvenile Halls (minimum youth- The Tehama County Juvenile Detention staff ratio) Facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide-awake ☐ ☐ ☒ Hall. Therefore, this section of the Title 15 youth supervision staff member is on duty for each Regulation is not applicable to this 10 youth in detention; inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Facility is not a Camp (A) during the hours that youth are awake, one wide- The Tehama County Juvenile Detention awake youth supervision staff member on duty for ☐ ☐ ☒ Facility is not a Camp. Therefore, this each 15 youth in the camp population; section of the Title 15 Regulation is not applicable to this inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility; 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Policy 802 ORIENTATION AND TRAINING The elements of this regulation are confirmed in the CPO letter dated July 1, (a) Prior to assuming any responsibilities each youth 2022. supervision staff member shall be properly oriented According to the Board of State and to their duties, including: Community Corrections’ Standard and ☒ ☐ ☐ Training for Corrections (STC) Division, Tehama County Juvenile Detention Facility (TCJDF) and or the Secure Youth Treatment Facility (SYTF) meet Title 15 minimum standards regarding staff training and orientation. (1) youth supervision duties; Policy 802.2.1B1: General Information The Supervising Juvenile Detention Facility ☒ ☐ ☐ Counselor sets the Orientation Schedule and manages new staff training, as well as manages the Daily Training Report (DTR). (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 802.2.1B2: General Information (3) the identity of their supervisor; ☒ ☐ ☐ Policy 802.2.1B3: General Information (4) the identity of persons who are responsible to Policy 802.2.1B4: General Information ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Policy 802.2.1B5: General Information ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Policy 802.2.1B6: General Information (b) Prior to assuming any responsibility for the Policy 802.2.2A: Juvenile Detention Facility supervision of youth, each youth supervision staff Counselor and Extra Help Orientation member shall receive a minimum of 40 hours of facility-specific orientation, including: According to the Board of State and Community Corrections’ Standard and ☒ ☐ ☐ Training for Corrections (STC) Division, Tehama County JDF and the SYTF ensures each youth supervision staff member shall receive a minimum of 40 hours of facility- specific orientation training. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) individual and group supervision techniques; Policy 802.2.2A1: Juvenile Detention Facility Counselor and Extra Help Orientation New hire Daily Training Reports (DTR) are ☒ ☐ ☐ completed by a veteran JDF Counselor and forwarded to the Training Supervisor. The Training Supervisor ensures the DTRs are complete and reviews the DTR with the new hire trainee. (2) regulations and policies relating to discipline and Policy 802.2.2A2: Juvenile Detention rights of youth pursuant to law and the Facility Counselor and Extra Help provisions of this chapter; Orientation ☒ ☐ ☐ New hire training documentation shows the new hire training and supervisory review. (3) basic health, sanitation and safety measures; Policy 802.2.2A3: Juvenile Detention Facility Counselor and Extra Help ☒ ☐ ☐ Orientation (4) suicide prevention and response to suicide Policy 802.2.2A4: Juvenile Detention attempts Facility Counselor and Extra Help Orientation ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO letter dated July 1, 2022. (5) policies regarding use of force, de-escalation Policy 802.2.2A5: Juvenile Detention techniques, chemical agents, mechanical and Facility Counselor and Extra Help physical restraints; Orientation New hire Daily Training Reports (DTR) are ☒ ☐ ☐ completed by a veteran JDF Counselor and forwarded to the Training Supervisor. The Training Supervisor ensures the DTRs are complete and reviews the DTR with the new hire trainee. (6) review of policies and procedures referencing Policy 802.2.2A: Juvenile Detention Facility trauma and trauma-informed approaches; ☒ ☐ ☐ Counselor and Extra Help Orientation (7) procedures to follow in the event of Policy 802.2.2A6: Juvenile Detention emergencies; ☒ ☐ ☐ Facility Counselor and Extra Help Orientation (8) routine security measures, including facility Policy 802.2.2A7: Juvenile Detention perimeter and grounds; Facility Counselor and Extra Help Orientation ☒ ☐ ☐ New hire training documentation shows the new hire training and supervisory review. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (9) crisis intervention and mental health referrals to Policy 802.2.2A8: Juvenile Detention mental health services; Facility Counselor and Extra Help ☒ ☐ ☐ Orientation New hire training documentation shows the new hire training and supervisory review. (10) documentation; and Policy 802.2.2A9: Juvenile Detention ☒ ☐ ☐ Facility Counselor and Extra Help Orientation (11) fire/life safety training Policy 802.2.2A10: Juvenile Detention Facility Counselor and Extra Help Orientation ☒ ☐ ☐ The elements of this regulation are confirmed in the CPO letter dated July 1, 2022. (c) Prior to assuming sole supervision of youth, each Policy 802.2.3A: Juvenile Detention Facility youth supervision staff member shall successfully Counselor Primary Supervision of Youth complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal The elements of this regulation are Code Section 6035. ☒ ☐ ☐ confirmed in the CPO letter dated July 1, 2022. Staff complete CORE within the first year of assignment. (d) Prior to exercising the powers of a peace officer Policy 802.2.3B: Juvenile Detention Facility youth supervision staff shall successfully complete Counselor Primary Supervision of Youth training pursuant to Section 830 et seq. of the Penal Code. The elements of this regulation are ☒ ☐ ☐ confirmed in the CPO letter dated July 1, 2022. Staff complete PC 832 within the first year of assignment. 1323 FIRE AND LIFE SAFETY Policy 908.3: Staff Training Whenever there is a youth in a juvenile facility, there All staff shall receive Fire and Life Safety shall be at least one wide awake person on duty at all Training either through CORE training or times who meets the training standards established by the other contracted certified providers. Board for general fire and life safety which relate ☒ ☐ ☐ The elements of this regulation are specifically to the facility. confirmed in the CPO letter dated July 1, 2022. TCJDF and the SYTF meet Title 15 minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 100: Policy and Procedure Manual, Orientation and Use All facility administrators shall develop, publish, and Policies and procedures must be reviewed at implement a manual of written policies and procedures least on a biennial basis. The Deputy Chief that address, at a minimum, all regulations that are Probation Officer (DCPO), or the assigned applicable to the facility. Such a manual shall be made designee, is responsible for review and, when available to all employees, reviewed by all employees, necessary, revision of the manual. and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those New staff are required to review Policy and records relating to the standards and requirements set Procedure as part of training and orientation forth in these regulations shall be accessible to the Board expectations. on request. ☒ ☐ ☐ The manual shall include: DCPO A letter written by Division Director, Shelley Pluim acknowledges that the Policies and Procedures manual continues to be reviewed on a biennial basis. The policy and procedure manual is available to staff both on the shared drive and in hard copy manuals. We were impressed with policy that details the process for detention staff to have inclusion with policy changes and formulation. (a) table of organization, including channels of • Policy 202: Organizational Chart communications and a description of job • Policy 203: Roles and classifications; Responsibilities of Facility Administration. • Policy 204: Roles and Responsibilities of Juvenile ☒ ☐ ☐ Detention Counselors • Policy 205: Roles of Probation Staff; • Policy 301: Chain of Command TCJDF meets Title 15 minimum standards for this regulation. (b) responsibility of the probation department, purpose Policy 200: Department Mission Statement, of programs, relationship to the juvenile court, the Policy 201, Legal Origins, Establishment and Juvenile Justice/Delinquency Prevention Purpose Commission or Probation Committee, probation staff, school personnel and other agencies that are In review of inspection reports by the involved in juvenile facility programs; Juvenile Court, the Juvenile Justice Commission, and through interviews with ☒ ☐ ☐ the probation staff, school personnel and other agencies, all collaborative partners have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the Tehama County Probation Department’s policy and procedure manual. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) responsibilities of all employees; • Policy 203: Roles and Responsibilities of Facility Administration. • Policy 204: Roles and Responsibilities of Juvenile Detention Counselors ☒ ☐ ☐ • Policy 205: Roles of Probation Staff; In review of a thorough inspection of the above policies and procedures, Tehama County JDF meets minimum standards for this regulation. (d) initial orientation and training program for Policy 802: Juvenile Detention Facility employees; Counselor Orientation ☒ ☐ ☐ The minimum Title 15 requirements for this regulation are confirmed in the CPO letter dated July 1, 2022. (e) initial orientation, including safety and security Policy 803.2.1 B: Procedures-General issues and anti-discrimination policies, for support Information staff, contract employees, school, mental/behavioral Prior to initial entry to the facility, the health and medical staff, program providers and JDFCS ensures new support staff, volunteers; contractors, and or volunteers undergo a ☒ ☐ ☐ safety/security briefing and must complete the program, services, and volunteer orientation packet. TCJDF meets Title 15 minimum standards for this regulation. (f) maintenance of record-keeping, statistics and Policy 203.6 Population Reporting communication system to ensure: Agency utilizes Caseload Explorer, an ☒ ☐ ☐ electronic case management system to ensure accurate data collection and record keeping for the agency. (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 203.6 Population Reporting (2) legal and proper care of youth; ☒ ☐ ☐ Policy 203.6 Population Reporting (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 203.6 Population Reporting (4) supply of information to the juvenile court and Policy 203.6 Population Reporting ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Policy 203.6 Population Reporting (g) ethical responsibilities; ☒ ☐ ☐ Policy 308: Standards of Conduct, Ethics (h) trauma-informed approaches; Policy 312: Staff Interaction with Detained ☒ ☐ ☐ Youth 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) culturally responsive approaches; Policy 312: Staff Interaction with Detained Youth The TCJDF acknowledges and embraces customs and traditions of diverse populations. This is partially accomplished through the Makerspace program. ☒ ☐ ☐ Makerspace is a place where young people have an opportunity to explore their own interests, learn to use tools and materials, both physical and virtual, and develop creative projects. (j) gender responsive approaches; Policy 312: Staff Interaction with Detained Youth ☒ ☐ ☐ (k) a non-discrimination provision that provides that all Policy 101: Non-Discrimination youth within the facility shall have fair and equal access to all available services, placement, care, In review of a thorough inspection of the treatment, and benefits, and provides that no person above policy, Tehama County JDF follows shall be subject to discrimination or harassment on minimum standards for this regulation. the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration We also interviewed youth housed at the status, color, religion, gender, sexual orientation, facility who expressed that they have not gender identity, gender expression, mental or witnessed or experienced discrimination in physical disability, or HIV status, including any manner while housed at TCJDF. restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 402.2: Procedures chemical agents related security devices, and Policy 602.5.1: Storage, Issue and Disposal weapons and ammunition, where applicable; of OC Spray Canisters ☒ ☐ ☐ Policy has clear and concise expectations regarding the storage and maintenance of OC Spray. (m) establishment of procedures for collection of Medi- Juvenile Probation officers collect Medi-Cal Cal eligibility information and enrollment of eligible eligibility information and enroll eligible ☒ ☐ ☐ youth; and, youth in field services as part of the case plan process. (n) establishment of a policy that prohibits all forms of Policy 507.5: PREA sexual abuse, sexual assault and sexual harassment. Policy 507.5.1: Policy Statement The policy shall include an approach to preventing, detecting and responding to such conduct and any In interviewing multiple youth housed at ☒ ☐ ☐ retaliation for reporting such conduct, as well as a TCJRF, during the intake process, youth are provision for reporting such conduct by youth, staff made aware of PREA and provided multiple or a third party. outlets of reporting any form of sexual abuse, assault, and or sexual harassment. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1325 FIRE SAFETY PLAN Policy 908: Fire Safety Plan and Emergency Procedures The facility administrator shall consult with the local fire Facility Administrator collaborates with the department having jurisdiction over the facility, or with ☒ ☐ ☐ Red Bluff Fire Department Division Chief. the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: TCJDF meets Title 15 minimum standards for this regulation. a) a fire prevention plan to be included as part of the Policy 908.2.1A: Procedures-General manual of policy and procedures; Information ☒ ☐ ☐ TCJDF meets Title 15 minimum standards for this regulation. b) monthly fire and life safety inspections by facility Policy 908.2.1A2: Procedures-General staff with two- year retention of the inspection Information record; We requested a review of monthly, Fire and Life Safety facility inspections for the full 2020-2022 inspection cycle. We discussed ☒ ☐ ☐ the importance of accurately documenting specific dates for the occurrence of all inspections conducted. TCJDF administration was receptive to our discussions. TCJDF meets Title 15 minimum standards for this regulation. c) fire prevention inspections as required by Health Fire prevention inspections conducted by on and Safety Code Section 13146.1(a) and (b); October 28, 2022, by Dave Doughty of Tehama County Fire Department. A fire ☒ ☐ ☐ clearance was granted. TCJDF ensures Fire Prevention inspections are performed per Title 15 Regulations. d) an evacuation plan; Policy 908.2.1A3: Procedures-General ☒ ☐ ☐ Information e) documented fire drills not less than quarterly; Policy 908.2.1A4: Procedures-General Information Policy 908.7: Fire Drills We reviewed all quarterly fire drills for the full 2020-2022 inspection cycle. We discussed the importance of adding detail to fire drill form that includes, but not limited ☒ ☐ ☐ to, accountability people present and the safety of all persons, location of fire, duration of drill, lessons learned, etc. TCJDF administration was receptive to our discussions. TCJDF meets Title 15 minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) a written plan for the emergency housing of youth in Policy 908.2.1A5: Procedures-General the case of fire; and, Information Policy 908.6: Evacuation to Off-Site Location ☒ ☐ ☐ The Tehama County Juvenile Detention Center and a neighboring County juvenile Facility have an agreement in place should the emergency housing of youth is needed. g) development of a fire suppression pre-plan in Policy 909: Fire Suppression Pre Plan cooperation with the local fire department. The fire suppression pre-plan has been ☒ ☐ ☐ developed in coordination between Probation Administration and Division Chief Michael Bachmeyer, from Red Bluff Fire Department. 1326 SECURITY REVIEW Policy 203: Security Review Each facility administrator shall develop policies and Policy 203.4: Security Review and Safety procedures to annually review, evaluate, and document Committee- Security Review security of the facility. The review and evaluation shall include internal and external security, including, but not 2021: A letter written by Deputy Chief limited to, key control, equipment, and staff training. Probation Officer, Shelley Pluim, confirms a review was completed on July 1, 2021. ☒ ☐ ☐ 2022: A letter written by Deputy Chief Probation Officer, Shelley Pluim, confirms a security review was completed on July 1, 2022. Both letters were well detailed memos outlining the facility’s ongoing efforts to maintain compliance with the title 15 minimum standards of this regulation. 1327 EMERGENCY PROCEDURES Chapter 9: Emergency Procedures The facility administrator shall develop facility-specific Emergency Procedure Review memos were policies and procedures for emergencies that shall completed by Deputy Chief Probation include, but not be limited to: ☒ ☐ ☐ Officer, Shelley Pluim, July 1, 2021, and July1, 2022. Both memos ensure compliance with the Annual Emergency Procedures Review of the Tehama County Probation Department’s Juvenile Detention Facility. (a) escape, disturbances, and the taking of hostages; Policy 902.1 Hostage Situation ☒ ☐ ☐ Policy 904: Disturbance-Riot Policy 905: Escape (b) civil disturbance, active shooter and terrorist attack; Policy 903: Civil Disturbance ☒ ☐ ☐ 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) fire and natural disasters; Policy 908: Fire Safety Plan and Emergency Procedures ☒ ☐ ☐ Policy 909: Fire Suppression Pre-Plan Policy 910: Earthquake Policy 911: Flood (d) periodic testing of emergency equipment; Policy 900.2.1.B.2 ☒ ☐ ☐ County Maintenance Division tests all emergency equipment quarterly. (e) emergency evacuation of the facility; and Policy 908.2.1A3: Evacuation Plan Policy 908.6: Evacuation to Off-Site Location Emergency Procedure Review memos completed by Deputy Chief Probation ☒ ☐ ☐ Officer, Shelley Pluim, confirms the elements of this procedure meet compliance with Title 15 minimum standards for this regulation. (f) a program to provide all youth supervision staff Policy 900.1: Policy Statement with an annual review of emergency procedures. ☒ ☐ ☒ We reviewed training documentation to confirm compliance with Title 15 minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Policy 502: Safety Room Checks The facility administrator shall develop and implement We reviewed random Safety Checks logs policy and procedures that provide for direct visual over the inspection cycle. In addition, we observation of youth at a minimum of every 15 minutes, specifically reviewed the months of April at random or varied intervals during hours when youth and May for the year 2021 and months are asleep or when youth are in their rooms, confined in February and March for the year 2022. holding cells or confined to their bed in a dormitory. The room Safety Check logs show the Supervision is not replaced, but may be supplemented checks were completed in random and varied by, an audio/visual electronic surveillance system patterns and at a minimum of every 15 designed to detect overt, aggressive or assaultive minutes. behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the TCJDF administration was receptive to check is completed. recommended updates to the Safety Check log that included, but were not limited to, clearly indicating or differentiating when one particular youth is out of his/her room vs the whole group being out of the room; ☒ ☐ ☐ providing a notation to indicate a room separation/ room confinement is active, and identifying the staff person, on the form, who is working the Pod during the shift and conducting the Safety Checks. We also discussed the importance of supervisors accurately detailing the time the safety check log was reviewed, per policy. Lastly, we provided best practice outcomes when agencies adopt policies that require periodic safety check audits by supervisory staff. As of the date of this inspection necessary updates have been made to the Safety Check log and expectations are clearly defined. TCJDF meets Title 15 minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Policy 511: Suicide Prevention Program We reviewed suicide ideation reports that The facility administrator, in collaboration with the occurred during the 2020-2022 inspection healthcare and behavioral/mental health administrators, cycle. The reports show that the facility shall plan and implement written policies and administrator, in collaboration with procedures which delineate a Suicide Prevention Plan. healthcare and behavioral/mental health, The plan shall consider the needs of youth experiencing have a suicide prevention plan that is past or current trauma. Suicide prevention responses effective and sustainable. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall ☒ ☐ ☐ Incident reports were reviewed and it was include the following elements: noted that there was a very low threshold for suicide risk. If there was risk, staff ensured that youth were placed on an appropriate suicide watch and implement the appropriate protections. Facility staff have access to a mental health crisis line to contact as needed as well. (a) Suicide prevention training as required in Section Policy 511.2: Suicide Prevention Program, 1322, Youth Supervision Staff Orientation, and General Information Training and the Juvenile Corrections Officer Core Course. The elements of this regulation are confirmed in the CPO letter dated July 1, 2022. ☒ ☐ ☐ An annual 4-hour refresher training is included in the TCJDF Suicide Prevention Plan. In addition, staff receive suicide prevention training during Counselor CORE training. (b) Screening, Identification Assessment and Policy 511.3C: Suicide Prevention Program, Precautionary Protocols Procedures (1) All youth shall be screened for risk of suicide at intake and as needed during We reviewed random youth intake detention. screenings and/or assessments completed by Intake facility staff. At intake, staff complete ☒ ☐ ☐ an Intake Observation Sheet on all youth that are brought into the facility. As part of this questionnaire, youth are provided an opportunity to self-report suicide behaviors and allows staff to identify and or prevent suicide behaviors. (2) All youth supervision staff who perform Policy 511.2: Suicide Prevention Program, intake processes shall be trained in General Information screening youth for risk of suicide. ☒ ☐ ☐ An annual 4-hour refresher training is included in the TCJDF Suicide Prevention Plan. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) All youth who have been identified during Policy 511.3(C): Suicide Prevention the intake screening process to be at risk of Program, Procedures suicide shall be referred to behavioral/mental health staff for a suicide ☒ ☐ ☐ In review of the above policy and an risk assessment. interview with behavioral health staff, we confirmed that the TCJDF meets Title 15 minimum standards for this regulation. (4) Precautionary protocols shall be developed Policy 511.3(D): Suicide Prevention to ensure the youth’s safety pending the Program, Procedures behavioral/mental health assessment. Youth found to be at risk for suicide who cannot be immediately seen are placed on the mental health list and will be seen by mental health staff as soon as possible. The facility has suicide watch protocols that ☒ ☐ ☐ include, but are not limited to, Suicide Watch Level 1, for use when information of a youth being suicidal is confirmed or suspected; and Suicide Watch Level 2, for use when the youth is an immediate risk to themselves and or others. Lasty, Suicide Watch Level 3, for use when it is deemed necessary to have a youth under direct observation. (c) Referral process to behavioral/mental health staff Policy 511.3(C)(1)a-c: Suicide Prevention for assessment and/or services. Program, Procedures If medical staff are on site, they would be contacted directly to assess any youth who are identified at intake or at any time during ☒ ☐ ☐ detention as being suicidal. If they are not on site, then staff contact the on call mental health provider. Staff follow the directives of the Mental Health staff provider. TCJDF meets Title 15 minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Procedures for monitoring of youth identified at Policy 511.3(D): Suicide Prevention risk for suicide. Program, Procedures Policy 511.3(F): Suicide Prevention Program, Procedures Suicide Watch Level 1: Able to be assigned by JDF staff. 10-minute safety checks. Suicide Watch Level 2: Only able to be ☒ ☐ ☐ assigned status by the health supervisor or designee. 5-minute safety checks Suicide Watch Level 3: Constant visual TCJDF administration was receptive to conversations that suggest adding the youth’s name to the suicide watch log and to also add an area to document observed behaviors on the form. (e) Safety Interventions Policy 511.3(G): Suicide Prevention (1) Procedures to address intervention Program, Procedures protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not limited to: A. Housing consideration Policy 511.3(D): Suicide Prevention ☒ ☐ ☐ Program, Procedures B. Treatment strategies including Policy 511.3(D)(2)a-h: Suicide Prevention trauma-informed approaches ☒ ☐ ☐ Program (2) Procedures to instruct youth supervision Policy 511.3(D)(2)a-h: Suicide Prevention staff how to respond to youth who exhibit ☒ ☐ ☐ Program suicidal behaviors. (f) Communication Policy 511.3: Suicide Prevention Program, (1) The intake process shall include Procedures communication with the arresting officer At Intake, the intake JDFC asks targeted and family guardians regarding the youth’s questions of the arresting officer regarding a past or present suicidal ideations, behaviors ☒ ☐ ☐ youth’s mental and or physical state of being. or attempts. In addition, each parent and or guardian is questioned regarding any prior or recent suicidal behaviors. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures for clear and current Policy 511.3: Suicide Prevention Program, information sharing about youth at risk for Procedures suicide with youth supervision, healthcare, and behavioral/mental health staff. The intake JDFC will then complete the Suicide Screening Form and the Observation ☒ ☐ ☐ sheet with the new intake. In review of documentation reviewed, we were able to conclude that TCJDF follow their policy and meets the Title 15 minimum standards for this regulation. (g) Debriefing of Critical Incidents Related to Suicides Policy 511.4a: Suicide Prevention Program or Attempts ☒ ☐ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 511.4: Suicide Prevention Program ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Policy 511.4: Suicide Prevention Program ☒ ☐ ☐ youth. (h) Documentation Policy 511.3: Suicide Prevention Program, (1) Documentation processes shall be Procedures developed to ensure compliance with this regulation In review of numerous suicide ideation incidents that occurred during the 2020-2022 inspection cycle, documentation that were included are: ☒ ☐ ☐ • Incident Report • Observation Sheet • Suicide Watch Level Forms • Suicide Risk Level Room Check Sheet Youth identified at risk for suicide shall not be denied Policy 511.3(A): Suicide Prevention the opportunity to participate in facility programs, Program, Procedures services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 206: Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions At the time of this inspection, there were no ☒ ☐ ☐ of confinement, filed against persons or legal entities report of legal action having occurred during responsible for juvenile facility operation. this inspection cycle 2020 thru 2022. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR Policy 913: Death and Serious Illness or INJURY OF A YOUTH WHILE Injury of Detained Youth DETAINED Policy 913.2.2(F): Facility Deputy Chief/Chief Probation Officer (1) Death of a Youth. (a) The facility administrator, in cooperation with the At the time of this inspection, there were no health administrator and the behavioral/mental report of death or serious illness, or injury ☒ ☐ ☐ health director, shall develop written policies and having occurred during this inspection cycle procedures in the event of the death of a youth while 2020 thru 2022. detained, which include notifications to necessary In the event of a death the Facility Deputy parties, which may include the Juvenile Court, the Chief PO or Chief Probation Officer would parent, guardian or person standing in loco parentis contact the Juvenile Court Judge, the and the youth’s attorney of record. attorney of record and the youth’s parent or guardian. (b) The health administrator, in cooperation with the 913.2.3(A): Operation Review of In Custody facility administrator, shall develop written policies Death and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☐ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Policy 913.2.4(A)2: Death in Custody Board a copy of the report submitted to the Attorney Reporting General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Policy 913.2.4(A)3: Death in Custody the administrator, the Board may within 30 calendar Reporting days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 913.2.(1)(F): Facility Deputy (a) The facility administrator, in cooperation with the Chief/Chief Probation Officer health administrator, shall develop written policies In the event of a death, the Facility Deputy and procedures for the notification to necessary Chief PO or Chief Probation Officer shall parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis ☒ ☐ ☐ contact the Juvenile Court Judge, the attorney of record, and the youth’s parent or and the youth’s attorney of record in the case of a guardian. serious illness or injury of a youth. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1342 POPULATION ACCOUNTING Policy 203.6: Population Reporting Each juvenile facility shall submit required population Per the Board of State and Community and profile survey reports to the Board within 10 ☒ ☐ ☐ Corrections records, TCJDF Profile survey working days after the end of each reporting period, in Reports are timely and meet minimum a format to be provided by the Board. standards for this regulation. 1343 JUVENILE FACILITY CAPACITY Policy 203.6C: Population Reporting- Population Accounting When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than Tehama County Juvenile Detention Facility fifteen (15) calendar days in a month, the facility overall rated capacity is as follows: ☒ ☐ ☐ administrator shall provide a crowding report to the JH (max rated cap = 60): Board in a format provided by the Board. JH Beds – 46 STYF Beds – 14 1350 ADMITTANCE PROCEDURES Policy 506: Intake Procedures The facility administrator shall develop and implement Policy 506.2.C General Information written policies and procedures for admittance of youth that emphasize respectful and humane engagement with Random TCJDF Intake Packet forms were youth, and reflect that the admission process may be reviewed. In review of the documentation, traumatic to youth who may have already experienced TCJDF complies with the minimum trauma. Policies shall be trauma-informed, culturally standards for this regulation. relevant, and responsive to the language and literacy ☒ ☐ ☐ We also interviewed youth in custody. needs of youth. In addition to the requirements of Overall, we were impressed with the trauma Sections 1324 and 1430 of these regulations: informed approach TCJDF and the attention to detail that intake staff utilize with youth during the intake process. In addition, Medical and Behavior Health personnel are available to meet with youth and ensure the elements of this regulation are met. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) the admittance process shall include: Policy 506.7: Intake Phone Call (1) Access to two free phone calls within one hour of admittance in accordance with the provisions Per policy, youth shall be advised of their of Welfare and Institution Code Section 627; rights to make three free phone calls to their parent/guardian or responsible relative, their employer and their attorney. We interviewed youth housed at the facility and detention staff. We confirmed that the TCJDF and the SYTF meet compliance with this regulation. ☒ ☐ ☐ Intake form is utilized to document that youth have been offered their phone calls. To ensure ongoing compliance, we encouraged TCJDF to thoroughly review the above policy and procedure to omit processes in policy that are no longer being performed at intake and or update the policy to reflect new processes being performed. TCJDF was receptive. (2) Offer of a shower; Policy 506.2.(C)4 General Information Youth and detention staff interviewed ☒ ☐ ☐ reported youth are offered shower and clean clothes upon intake. Intake documentation also reflects that the TCJDF complies with this regulation. (3) Documented secure storage of personal Policy 506.2.(C)5 General Information belongings; Policy 506.6.A: Youth Property Inventory ☒ ☐ ☐ and Storage Only supervisor has access to storage area. (4) Offer of food upon arrival; Policy 506.2.(C)2 General Information Booking check sheet is utilized to document that youth have been offered food upon ☒ ☐ ☐ arrival. We interviewed youth housed at the facility and detention staff. We confirmed that the TCJDF and the SYTF meet compliance with this regulation. (5) Screening for physical and behavioral health Policy 506.2.(C)7 General Information and safety issues, intellectual or developmental The facility utilizes the booking Sheet and disabilities; ☒ ☐ ☐ the PREA Vulnerability Assessment Instrument to assess and respond to medical, behavioral, and developmental disability issues learned during the admission process. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) Screening for physical and developmental Policy 506.2.(C)8 General Information disabilities in accordance with Sections 1329, Through documentation and interviews with 1413, and 1430 of these regulations; medical and behavioral health staff, we confirmed, TCJDF ensures that all youth have a full medical exam within 96 hours of intake. ☒ ☐ ☐ Due to staffing shortage, behavioral health staff are only present at the facility on Fridays. Fortunately, the county behavioral health department is in the adjacent parking lot to the juvenile hall, and thus provides immediate assistance if needed. (7) Contact with Regional Center for the Policy 506.2.(C)10 General Information Developmentally Disabled for youth that are ☒ ☐ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ 506.2(C)11: General Information (b) juvenile hall administrators shall establish written Policy 506.1: Policy Statement criteria for detention that considers the least Policy 506.2.(C)9: General Information restrictive environment. All youth are screened by utilizing the ☒ ☐ ☐ Classification Determination form which assesses the pod unit placement of the youth based on the criminal sophistication of a youth. (c) juvenile camps and post-dispositional programs in Policy 506.9(b): Confinement Time juvenile halls shall develop policies and procedures Notification that advise the youth of the estimated length of ☒ ☐ ☐ stay, inform them of program guidelines and TCJDF and the SYTF meet compliance with provide written screening criteria for inclusion and Title 15 minimum standards for this exclusion from the program. regulation. (d) juvenile halls shall develop policies and procedures Policy 506.9: Confinement Time that advise any committed youth of the estimated Notification ☒ ☐ ☐ length of his/her stay. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL Policy 506.5: Screening for the Risk of ABUSE Sexual Abuse The facility administrator shall develop and implement We reviewed random youth intake screening written policies and procedures to reduce the risk of packets for each year of this 2020 thru 2022 sexual abuse by or upon youth. The policy shall require inspection cycle and interviewed youth facility staff to assess each youth within 72 hours of housed at TCJDF. admission based on the following information: ☒ ☐ ☐ We observed that, per policy, the Intake Juvenile Detention Counselor shall complete the PREA Vulnerability Assessment Instrument and make a subsequent referral to Behavior Health within 72 hours of each admission into Juvenile Hall. (a) Prior sexual victimization or abusiveness; Policy 506.5.1(1): Procedures ☒ ☐ ☐ TCJDF meets compliance with Title 15 minimum standards for this regulation. (b) Gender nonconforming appearance or manner; or Policy 506.5.1(2): Procedures identification as lesbian, gay or bisexual, ☒ ☐ ☐ transgender, queer or intersex, and whether the TCJDF meets compliance with Title 15 youth may, therefore, be vulnerable to sexual abuse; minimum standards for this regulation. (c) Current charges and offense history; ☒ ☐ ☐ Policy 506.5.1(3): Procedures (d) Age; ☒ ☐ ☐ Policy 506.5.1(4): Procedures (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 506.5.1(5): Procedures (f) Physical size and stature; ☒ ☐ ☐ Policy 506.5.1(6): Procedures (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 506.5.1(7): Procedures (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 506.5.1(8): Procedures (i) Physical disabilities; ☒ ☐ ☐ Policy 506.5.1(9): Procedures (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 506.5.1(10): Procedures (k) Any other specific information about the individual Policy 506.5.1(11): Procedures youth that may indicate heightened needs for ☒ ☐ ☐ TCJDF meets compliance with Title 15 supervision, additional safety precautions, or minimum standards for this regulation. separation from certain other youth. Staff shall ascertain this information through Policy 506.5.1(C): Procedures conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 506.5.1(D): Procedures controls on the dissemination of information within the facility relative to responses received pursuant to this TCJDF meets compliance with Title 15 ☒ ☐ ☐ assessment in order to ensure that sensitive information minimum standards for this regulation. is not exploited to the youth’s detriment by staff or other youth. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES Policy 513: Release Procedures The facility administrator shall develop and implement To ensure ongoing compliance, we written policies and procedures for release of youth encouraged TCJDF to thoroughly review the from custody which provide for: above policy and procedure to omit processes in policy that are no longer being performed during release procedures and or ☒ ☐ ☐ update the policy to reflect new processes being performed. TCJDF was receptive to our recommendations. TCJDF meets compliance with Title 15 minimum standards for this regulation. (a) verification of identity/release papers; ☒ ☐ ☐ Policy 513.4: Verification of Release (b) return of personal clothing and valuables; ☒ ☐ ☐ Policy 516.6: Release of Personal Property (c) notification to the youth's parents or guardian; Policy 513.7.A1: Required Notifications- ☒ ☐ ☐ Parent Notification (d) notification to the facility health care provider in Policy 513.7.B1: Medical, mental health and accordance with Sections 1408 and 1437 of these school providers within the facility regulations, for coordination with outside agencies; and, We interviewed health services and ☒ ☐ ☐ behavioral health service providers. We concluded that TCJDF meets compliance with Title 15 minimum standards for this regulation. (e) notification of school staff; Policy 513.7.C1: School staff shall be notified We interviewed education services (teacher). Youth receive a copy of their updated high ☒ ☐ ☐ school transcript prior to release. We concluded that TCJDF meets compliance with Title 15 minimum standards for this regulation. (f) notification of facility mental health personnel. Policy 513.7.B1: Medical, mental health and ☒ ☐ ☐ school providers within the facility 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement Policy 513.8 Transitional and Re-Entry policies and procedures for post-disposition youth to Services for Post-Disposition Youth coordinate the provision of transitional and reentry services including, but not limited to, medical and Per policy, prior to date of release, youth behavioral health, education, probation supervision and shall meet with the Case plan Coordinator community-based services. and assigned deputy probation officer. Tehama County Probation provides contract ☒ ☐ ☐ detention services, to other counties, for post disposition youth. In these cases, TCJDF is limited in its ability to coordinate the provision of transitional and reentry services. The Case plan Coordinator does forward all pertinent transition information to the out of county probation officer. The facility administrator shall develop and implement Policy 513.2: General Information written policies and procedures for the furlough of ☒ ☐ ☐ Policy 513.7.1: Release for Furlough youth from custody. 1352 CLASSIFICATION Policy 510 Classification and Housing Process The facility administrator shall develop and implement written policies and procedures on classification of We reviewed random youth classification youth for the purpose of determining housing placement documentation for each year of this 2020 in the facility. ☒ ☐ ☐ thru 2022 inspection cycle. Such procedures shall: TCJDF meets compliance with Title 15 minimum standards for this regulation. (a) provide for the safety of the youth, other youth, Policy 510.2: Policy facility staff, and the public by placing youth in the Policy 510.3A: General Information appropriate, least restrictive housing and program All youth are screened by utilizing the settings. Housing assignments shall consider the ☒ ☐ ☐ Classification Determination form which need for single, double or dormitory assignment or assesses the pod unit placement of the youth location within the dormitory; based on the criminal sophistication of a youth. (b) consider facility populations and physical design of Policy 510.3B: General Information ☒ ☐ ☐ the facility; 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) provide that a youth shall be classified upon Policy 510.3A: General Information admittance to the facility; classification factors shall include, but not be limited to: age, maturity, The Intake JDFC shall complete the sophistication, emotional stability, program needs, Classification Worksheet during the booking legal status, public safety considerations, process to ensure the factors identified in this medical/mental health considerations, gender and section meets Title 15 compliance. gender identity of the youth; Per policy “youths who have been previously housed in any juvenile facility will be assigned to no lower a classification than that classification to which they were assigned upon their last, most recent release”. We ☒ ☐ ☐ discussed how youth could be improperly classified by utilizing classifications criteria of previous stays at other facilities. We provided technical assistance to recommend utilizing a youth’s current circumstance, facility safety/security criteria, and staff training to determine intake classifications. TCJDF was receptive to our recommendation and making considerations to update its policy accordingly. (d) provide for periodic classification reviews, 510.4E: Variables including provisions that consider the level of ☒ ☐ ☐ supervision and the youth's behavior while in TCJDF meets compliance with Title 15 custody; and, minimum standards for this regulation. (e) provide that facility staff shall not separate youth Policy 510.3.C: General Information from the general population or assign youth to a single occupancy room based solely on the youth's In review of policy, there was no clear actual or perceived race, ethnic group distinction between Security Risk (SR) identification, ancestry, national origin, color, classification and Max Security Risk (MSR) religion, gender, sexual orientation, gender identity, classification, in particular, as they relate to gender expression, mental or physical disability, or programming participation. TCJDF HIV status. This section does not prohibit staff from acknowledged our review and discontinued placing youth in a single occupancy room at the the use of MSR and will instead utilize a youth's specific request or in accordance with Title ☒ ☐ ☐ “Modified Security Risk” classification if 15 regulations regarding separation. additional security measures are needed. This classification will be reviewed within 12 hours of booking. Updated Classifications at intake: • General (G) • Restricted (R) • Security Risk (SR) • Modified Security Risk (MSR) (f) facility staff shall not consider lesbian, gay, Policy 510.3D: General Information bisexual, transgender, questioning or intersex ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 507: Transgendered Youth The facility administrator shall develop written policies Policy 507.4: Equal Access to All Available ☒ ☐ ☐ and procedures ensuring respectful and equitable Services, Care and Treatment (Zero treatment of transgender and intersex youth. The Tolerance) policies shall provide that: (a) Facility staff shall respect every youth’s gender Policy 507.1: Transgendered Youth, Policy identity and shall refer to the youth by the youth’s Statement preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 507.1: Transgendered Youth, Policy themselves in a manner consistent with their gender Statement ☒ ☐ ☐ identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Policy 507.3(A): Procedures, Housing that best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 507.1: Transgendered Youth, Policy and intersex youth have access to medical and Statement ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 507.3(A)9.1-2: Procedures, Housing necessary security considerations and physical plant, facility staff shall make every effort to ensure Due to low population, in both the TCJDF the safety and privacy of transgender and intersex and the SYTF, all youth have single rooms youth when the youth are using the bathroom or ☒ ☐ ☐ with their own toilets. All youth shower on shower, or dressing or undressing. the unit in private showers. All youth are placed in a single room to ensure privacy. Facility staff shall not conduct physical searches of any Policy 507.3(B)1-2: Searches youth for the purpose of determining the youth’s ☒ ☐ ☐ anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION 509: Youth Orientation 509.1: Policy Statement The facility administrator shall develop and implement 509.2.1: General Information written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal We interviewed youth housed at TCJDF. information shall be provided and supplemented with The interviews concluded that both the video orientation if feasible. Provision shall be made to TCJDF and the STYF meet the Title 15 provide accessible orientation information to all minimum requirements for this regulation. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall We also reviewed random intake orientation include information that addresses: ☒ ☐ ☐ packets that were signed by youth acknowledging receiving written and verbal information about their rights, facility rules, and facility programming. TCJDF have bilingual staff to assist with interpreting. If no bilingual staff are available, or if the youth speak a language other than Spanish or English, staff have access to the Language Line. The language Line is an on demand, phone-based interpreting service. (a) facility rules including contraband and searches and Policy 509.2.1(B)1: Procedures, General disciplinary procedures; Information We reviewed random intake orientation ☒ ☐ ☐ packets that were signed by youth acknowledging receiving and understanding facility major and minor rule violations. (b) facility’s system of positive behavior interventions 509.2.1(A)5: Procedures, General and supports, including behavior expectations, Information incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 509.2.1(A)6: Procedures, General facility’s policy prohibiting sexual abuse and sexual Information ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 509.2.1(B)19: General Information (e) the existence of the grievance procedure, the steps Policy 509.2.1(B)2: General Information that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the We reviewed random intake orientation ☒ ☐ ☐ name of the person or position designated to resolve packets that were signed by youth the issue; acknowledging receiving and understanding facility grievance procedures. (f) access to legal services and information on the court Policy 509.2.1(B)3: General Information ☒ ☐ ☐ process; 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) access to routine and emergency health and mental Policy 509.2.1(B)4: General Information health care; During orientation, youth are provided with a TCJDF Youth Orientation Reinforcement Sheet that quizzes the youth on his or her ☒ ☐ ☐ understanding of specific rules and processes, including access to medical care and behavioral health services. Although not very lengthy in content, we were impressed with the efforts made to ensure youth understood basic information. (h) access to education, religious services, and Policy 509.2.1(B)6: General Information recreational activities; ☒ ☐ ☐ Policy 509.2.1(B)7: General Information Policy 509.2.1(B)8: General Information (i) housing assignments; ☒ ☐ ☐ Policy 509.2.1(B)9: General Information (j) opportunity for personal hygiene and daily showers Policy 509.2.1(B)10: General Information ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 509.2.1(B)11: General Information ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 509.2.1(B)12: General Information ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 509.2.1(B)13-14: General Information ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 509.2.1(B)3: General Information (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 509.2.1(B)15: General Information (p) non-discrimination policy and the right to be free Policy 509.2.1(B)16: General Information from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a language Policy 509.2.1(c)2: General Information ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 509.2.1(B)17: General Information ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 509.2.C1: General Information- Staff information regarding the youth’s stay in the shall make available to parent and youth the facility that at a minimum includes answers to following information: frequently asked questions and provides contact ☒ ☐ ☐ information for the facility, medical, school and There is a parent handbook that may be mental health; and, obtained at the front counter of the Juvenile Detention Facility. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (t) a process by which youth may request access to Policy 509.2.C3: General Information Title 15 Minimum Standards for Juvenile Facilities. Through interviews with youth and staff, there were inconsistencies with the process for a youth’s accessibility to Title 15 minimum standards. TCJDF acknowledged our findings and promptly made Title 15 minimum standard binders for each housing pod. There also appeared to be a lack of ☒ ☐ ☐ understanding, by the youth, of Title 15 minimum standards. We discussed adding a reference to Title 15 minimum standards to the quiz questions on the Orientation Reinforcement Sheet to ensure youth are provided basic Title 15 information and access. TCJDF administration supported the discussion and made the updates accordingly. 1354 SEPARATION Policy 503: Separation The facility administrator shall develop and implement Facility maintains a separation log. If youth ☒ ☐ ☐ written policies and procedures that address: are separated, staff are to ensure that they document the pertinent information in the log. (a) separation of youth for reasons that include, but are Policy 503.2.1D: Procedures-General not be limited to, medical and mental health Information conditions, assaultive behavior, disciplinary consequences and protective custody. Per TCJDF policy, reasons for separated youth include, but are not limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences, and ☒ ☐ ☐ protective custody. TCJDF identifies their most common use of separations as follows: • Administrative Separation • Self-down Separation • Short Term Separation (b) consideration of positive youth development and Policy 503.2.1E: Procedures-General ☒ ☐ ☐ trauma-informed care. Information 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) separated youth shall not be denied normal Policy 503.2.1F: Procedures-General privileges available at the facility, except when Information necessary to accomplish the objective of separation. We reviewed the above separation policy, programming logs, and random separation logs and documentation covering the 2020- 2022 inspection cycle. We also interviewed ☒ ☐ ☐ youth detained at the facility, staff, and supervisors. It was determined that TCJDF and the SYTF meet Title 15 minimum standards for this regulation. (d) when the objective of the separation is discipline, Policy 503.2.1G: Procedures-General ☒ ☐ ☐ Title 15 Section 1390 shall apply. Information (e) when separation results in room confinement, the Policy 503.2.1H: Procedures-General separation shall occur in accordance with Welfare Information and Institutions Code Section 208.3 and Youth who voluntarily request the use of Section1354.5 of these regulations. room confinement as a Separation (Self- down Separation) are provided with a Separation form to sign, acknowledging the request. The youth and detention staff sign, date, and indicate the time the requested room confined Separation began. To ensure compliance with the Safety Checks of Separated youth, we suggested ☒ ☐ ☐ that if the Self-down Separation log replaces the general Safety Check log during confinement, indicate on the Safety Check log that a youth is in confinement and to refer to the Self-down Separation log. We also discussed the importance of ensuring that Safety Checks for Separated youth are consistent with Title 15 minimum standards for Safety Checks. TCJDF was receptive to our findings and will be making necessary adjustments to training and practice. (f) policies and procedures shall ensure a daily review Policy 503.2.1I: Procedures-General of separated youth to determine if separation Information remains necessary. Through documentation review, we observed that TCJDF follow their policy. The agency ☒ ☐ ☐ ensures youth in room confinement for self- separation shall be reviewed daily and, if needed, complete an integration plan and refer to behavioral health. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Policy 503: Room Confinement Policy 503.5.1: Policy Statement (a) The facility administrator shall develop and implement written policies and procedures We reviewed random incident reports for addressing the confinement of youth in their room each year of this 2020-2022 inspection cycle that are consistent with Welfare and Institutions that involved youth being placed in room Code Section 208.3. The placement of a youth in ☒ ☐ ☐ confinement. We also interviewed youth room confinement shall be accomplished in house at the facility, detention staff, and accordance with the following guidelines: collaborative partners. We concluded that the TCJDF meets Title 15 minimum standards for this regulation. (1) Room confinement shall not be used before Policy 503.5.2(II): General Policy other, less restrictive, options have been In most cases, room confinement was used to attempted and exhausted, unless attempting de-escalate youth prior to or during a those options poses a threat to the safety or physical altercation between youth. When security of any youth or staff. not used to de-escalate a physical altercation, ☒ ☐ ☐ the agency acknowledges that detention staff should be mindful to add detail to documenting the less restrictive options that were exhausted prior to the use of room confinement. This will also enable staff’s efforts to be recognized and acknowledged. (2) Room confinement shall not be used for the Policy 503.5.2.(III): General Policy purposes of punishment, coercion, We reviewed random incident reports, for convenience, or retaliation by staff. each year of this 2020/2022 inspection cycle, that involved youth being placed in room confinement. We also interviewed youth ☒ ☐ ☐ house at the facility, detention staff and collaborative partners. We determined that TCJDF and the SYTF meet compliance with the elements of this regulation. (3) Room confinement shall not be used to the Policy 503.5.2(IV): General Policy extent that it compromises the mental and ☒ ☐ ☐ physical health of the youth. (b) A youth may be held up to four hours in room Policy 503.5.3.2(a): Utilization of Room confinement. After the youth has been held in room Confinement confinement for a period of four hours, staff shall Policy 503.5.3.3: Continuation of Room do one or more of the following: Confinement Requirements ☒ ☐ ☐ The Shift JDFC may approve up to four hours of Room Confinement. There were no incidents that occurred resulting in over four hours of room confinement. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Return the youth to general population. Policy 503.5.3.3(a): Continuation of Room Confinement Requirements We discussed identifying, in policy, the expectations and accountability of the shift Supervising JDFC regarding decisions being made during and up to the four-hour time period that a youth may be held in room confinement. In addition, identifying check point process of collaborative partners, i.e., ☒ ☐ ☐ behavioral health, up to the four-hour room confinement period would be beneficial. Lastly, we provided technical assistance to ensure that the room confinement policy mirror tasks being performed, specifically, as they relate to the room confinement log. TCJDF acknowledged our findings and suggestions. The agency will be updating its policy accordingly. (2) Consult with mental health or medical staff. Policy 503.5.3.3(a)(i): Continuation of Room ☒ ☐ ☐ Confinement Requirements (3) Develop an individualized plan that includes Policy 503.5.3.3(a)(ii): Continuation of the goals and objectives to be met in order to ☒ ☐ ☐ Room Confinement Requirements reintegrate the youth to general population. (4) If room confinement must be extended beyond Policy 503.5.3.3(a)(ii): Continuation of four hours, staff shall do each of the following: Room Confinement Requirements ☒ ☐ ☐ There were no incidents that occurred resulting in over 4 hours of room confinement. (A) Document the reasons for room Policy 503.5.3.4(a): Utilization of Room confinement and the basis for the Confinement beyond 4 Hours extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when We determined that TCJDF and the SYTF he or she is eventually released from room meet compliance with the elements of this confinement. regulation. (B) Develop an individualized plan that Policy 503.5.3.4(b): Utilization of Room includes the goals and objectives to be met Confinement beyond 4 Hours ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the Policy 503.5.2.4(c): Utilization of Room facility superintendent or his or her Confinement beyond 4 Hours designee every four hours thereafter. The Deputy Chief and Chief Probation Officer (DCPO) must be notified if Room ☒ ☐ ☐ confinement extends beyond 4 hours. The DCPO reviews and approves room confinement at a minimum of every 4 hours during awake hours. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) This section is not intended to limit the use of Policy 503.5.3.5: Procedures single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Policy 503.5.3.6: Procedures ☒ ☐ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 503.5.3.7: Procedures conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an Policy 503.5.3(b): Procedures extraordinary emergency circumstance that We determined that TCJDF and the SYTF requires a significant departure from normal meet compliance with the elements of this institutional operations, including a natural regulation. disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 503.5.3(a): Procedures placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount We determined that TCJDF and the SYTF of time required to reduce the risk of infection, meet compliance with the elements of this with the written approval of a licensed regulation. physician or nurse practitioner, when the youth ☒ ☐ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Policy 524: Institutional Assessment and PLAN Case plan The facility administrator shall develop and implement We reviewed random Institutional Case written policies and procedures for assessment and case Plans covering the duration of the 2020-2022 ☒ ☐ ☐ planning. inspection cycle. We also interviewed youth detained at the facility and juvenile detention staff. We determined that TCJDF meets compliance with the minimum standards of this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Assessment: Policy 524.2.1(A)(1)a-b: General The assessment is based on information collected Information during the admission process with periodic review, We determined that TCJDF meets which includes the youth's risk factors, needs and ☒ ☐ ☐ compliance with the elements of this strengths including, but not limited to, regulation identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 524.2.(1)A: General Information (1) A case plan shall be developed for each youth Per policy, the Institutional Assessment and held for at least 30 days or more and created Case Plan shall be completed by the assigned within 40 days of admission. JDF Staff and Probation Officer after the booking process for youth held for 30 days or more. ☒ ☐ ☐ The TCJDF contracts with neighboring counties to detain post depositional youth to complete court ordered and required programs. As a result, the TCJDF has a very good case plan format and process to ensure correctness and consistency. (2) The institutional plan shall include, but not be Policy 524.2.1: General Information limited to, written documentation that provides: ☒ ☐ ☐ (A) objectives and time frame for the resolution Policy 524.2.1(A)(2)a: General Information of problems identified in the assessment; All objectives and timeframes were noted as ☒ ☐ ☐ being completed as required. TCJDF and the SYTF meet compliance with the elements of this regulation. (B) a plan for meeting the objectives that Policy 524.2.1(A)2a: General Information includes a description of program resources Policy 524.2.1(A)3: General Information needed and individuals responsible for assuring that the plan is implemented; In reviewing random Institutional ☒ ☐ ☐ Assessment and Plans (IAP) covering the 2020 thru 2022 inspection cycle, the IAPs provided required program information and objectives, as well as dates and assigned probation staff. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) periodic evaluation of progress towards meeting Policy 524.2.1(B)2: General Information the objectives, including periodic review and In reviewing random Institutional discussion of the plan with the youth; Assessment and Plans (IAP) covering the 2020 thru 2022 inspection cycle, as well as interviews with youth detained at the facility and detention staff, we confirmed that the ☒ ☐ ☐ JDF staff that is responsible for assuring that the plan is implemented monitors and reports program progress to the assigned Deputy Probation Officer (DPO) via Caseload Explore (CE) case notes and or email. Notations indicate if the youth has met with the responsible probation staff. (4) a transition plan, the contents of which shall be Policy 524.2.1(D)1: General Information subject to existing resources, shall be developed for post dispositional youth in accordance with ☒ ☐ ☐ TCJDF develops a transition plan for both Tehama County and contract county post Section 1351; and, disposition youth. (5) in as much as possible and if appropriate, the Policy 524.2.1(D)2: General Information plan, including the transition plan, shall be The transition planning is coordinated by the developed with input from the family, ☒ ☐ ☐ probation officer. Parents or supportive supportive adults, youth, and Regional Center adults are included in the transition planning for the Developmentally Disabled. with the Probation Officer. 1356 COUNSELING AND CASEWORK Policy 529: Counseling and Casework SERVICES Service The facility administrator shall develop and implement In reviewing random Institutional written policies and procedures ensuring the availability Assessment and Plans (IAP) covering the of appropriate counseling and casework services for all 2020 thru 2022 inspection cycle, as well as ☒ ☐ ☐ youth. Policies and procedures shall ensure: interviews with youth detained at the facility, detention staff, and behavioral health partners, youth receive appropriate counseling and casework services. We were impressed with the JDF Counselor and DPO working together for a common goal. (a) youth will receive assistance with needs or concerns Policy 529.2.1A: General Information that may arise; ☒ ☐ ☐ TCJDF and the SYTF meet compliance with the elements of this regulation. (b) youth will receive assistance in requesting contact Policy 529.2.1B: General Information with parents, other supportive adults, attorney, Through interviews with youth detained at clergy, probation officer, or other public official; and, ☒ ☐ ☐ the facility, and detention staff, we confirmed that TCJDF meets compliance with the minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) youth will be provided access to available resources ☒ ☐ ☐ Policy 529.2.1B: General Information to meet the youth’s needs. 1357 USE OF FORCE Policy 600: Use of Force The facility administrator, in cooperation with the We requested to review random Use of responsible physician, shall develop and implement Force (UOF) Incident reports covering the written policies and procedures for the use of force, 2020 thru 2022 inspection cycle. We also which may include chemical agents. Force shall never ☒ ☐ ☐ interviewed youth housed at the facility and be applied as punishment, discipline, retaliation or facility detention staff. treatment. (a) At a minimum, each facility shall develop policies TCJDF and SYTF meet Title 15 minimum and procedures which: standards for this requirement. (1) restricts the use of force to that which is deemed Policy 600.2: General Information reasonable and necessary, as defined in Section Policy 600.2.1: Definition of Terms 1302 to ensure the safety and security of youth, ☒ ☐ ☐ In review, or reports and interviews with staff, others and the facility. youth, detention staff use force that is deemed reasonable and necessary. (2) outline the force options available to staff Policy 600.2.2 Force Options including both physical and non-physical The elements of this regulation are options and define when those force options are confirmed in the CPO letter dated July 1, appropriate. 2022. Non-Physical Command Presence and Dialog: ☒ ☐ ☐ Verbal Commands: Physical • Soft Hands • Defensive Tactics • Chemical Agents • Mechanical Restraints • Deadly Force (3) describe force options or techniques that are Policy 600.3.1: Considerations Before and expressly prohibited by the facility. during the Use of Force ☒ ☐ ☐ The use of chokeholds or carotid restraints is strictly prohibited. (4) describe the requirements of staff to report any Policy 600.2.4: Duty to Intervene ☒ ☐ ☐ inappropriate use of force, and to take affirmative action to immediately stop it. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that 600.3.3(B): Required Reporting and Review includes time period and procedure for An SIR must be completed by the primary documenting and reporting the use of force, staff involved by the end of their shift. including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Policy 600.3.6: Investigation of Excessive for investigating unreasonable use of force. Force of Violations of the Use of Force Policy Facility has a UOF Review Committee that ☒ ☐ ☐ meets monthly. Members of the committee are the Deputy Chief, a Facility Supervisor, a member for the training unit, a health care professional and a facility staff with advanced Use of Force Training. Staff meet to ensure that all force is used appropriately. (7) define the role, notification, and follow-up 600.3.2: Medical Follow up procedures required after use of force incidents 600.3.3: Required Reporting and Review for medical, mental health staff and parents or legal guardians. In review of use of force incident reports and interviews with youth housed at the facility, medical staff evaluate youth in a timely manner after use of force incidents and ☒ ☐ ☐ mental health staff are available to evaluate youth as needed. We discussed ensuring the parent notifications are consistent and well detailed regarding who was notified and why the DPO was notified instead of the parent. TCJDF administration is working toward staff training and adding notification detail boxes to the incident report. (8) describe the limitations of use of force on 600.3.(1)F: Considerations Before and pregnant youth in accordance with Penal Code ☒ ☐ ☐ During the Use of Force Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☐ ☐ option shall include policies and procedures that: 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) identify who is approved to carry and/or utilize 602.1: Policy Statement chemical agents in the facility and the type, size 602.5.1: Storage, Issue and Disposal of OC and the approved method of deployment for Spray Canisters those chemical agents. ☒ ☐ ☐ TCJDF detention staff shall satisfactorily complete the department, STC approved, Chemical Agents course prior to being approved to carry and use OC spray. (2) mandate that chemical agents only be used when Policy 602.3: Conditions for Use there is an imminent threat to the youth’s safety In review of random incident reports, the use or the safety of others and only when de- of OC chemical spray is rarely utilized as a escalation efforts have been unsuccessful or are ☒ ☐ ☐ means of force. not reasonably possible. TCJDF and the SYTF meet Title 15 minimum standards for this requirement. (3) outline the facility’s approved methods and 602.5.3( C)1-3: Decontamination Process 602.5.3(F): timelines for decontamination from chemical In review of Incident Reports, and agents. This shall include that youth who have interviewing youth and staff, TCJDF been exposed to chemical agents shall not be left ☒ ☐ ☐ detention staff follow the decontamination unattended until that youth is fully procedure outlined in policy. The policy decontaminated or is no longer suffering the follows the Title 15 minimum standards for effects of the chemical agent. this section. (4) define the role, notification, and follow-up 602.5.4: Medical Response procedures required after use of force incidents 600.3.3: Required Reporting and Review involving chemical agents for medical, mental health staff and parents or legal guardians. All youth who are exposed to OC will be referred to medical and mental health as soon ☒ ☐ ☐ as possible. If they are on duty, they will be seen immediately. If they are not, the medical provider will be contacted within one hour. If the youth is in any distress, the provider is contacted immediately, and their directions followed, or the youth will be taken to the hospital if needed. (5) provide for the documentation of each incident Policy 602.5.5: Reporting, Timelines and of use of chemical agents, including the reasons Review for which it was used, efforts to de-escalate ☒ ☐ ☐ Incident Reports reviewed meet the Title 15 prior to use, youth and staff involved, the date, minimum standards for this regulation. time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Facilities shall develop policies and procedure 600.2.3: Use of Force Training which require that agencies provide initial and 602.2.1: OC Training regular training in use of force and chemical agents A letter, dated July 1, 2022, was provided by when appropriate that address: Richard A. Muench, Chief Probation Officer (CPO), certifying that all appointments of the Tehama County Juvenile Detention Facility ☒ ☐ ☐ (TCJDF) staff are, pursuant to the applicable laws, and that all staff present at the facility meet all required qualifications and clearances. The letter confirms the elements of this regulation and meets Title 15 minimum standards. (1) known medical and behavioral health 600.2.3: Training conditions that would contraindicate certain ☒ ☐ ☐ Specific training for this area of the types of force; regulation is confirmed in the CPO letter dated July 1, 2022. (2) acceptable chemical agents and the methods of ☒ ☐ ☐ 602.2.1: Training application. (3) signs or symptoms that should result in 602.5.3: Decontamination Process immediate referral to medical or behavioral Staff watch for signs of respiratory distress, health. ☒ ☐ ☐ swelling of the eyes, rash or other allergic reactions that may occur because of OC exposure. (4) instruction on the Constitutional Limitations of ☒ ☐ ☐ 600.2.3: Training Use of Force. (5) physical training force options that may require 602.2.1: Training the use of perishable skills. 8 Hour initial training and 32-hour defensive ☒ ☐ ☐ tactics are required before being authorized to carry and use OC. Refresher training occurs annually. (6) timelines the facility uses to define regular 602.2.1: Training training. 8 Hour initial training and 32-hour defensive ☒ ☐ ☐ tactics training are required before being authorized to carry and use OC. Chemical refresher training occurs annually. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS Policy 602: Use of Physical Restraints The facility administrator, in cooperation with the In review of Incident Reports, and responsible physician and mental health director, shall interviewing youth and detention staff, develop and implement written policies and procedures ☒ ☐ ☐ TCJDF follow the physical restraint policy and procedure outlined in policy. The policy for the use of restraint devices. Restraint devices meets the Title 15 minimum standards for include any devices which immobilize a youth's this regulation. extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Policy 601.3.1: Use of Restraints who present an immediate danger to themselves or In review of Incident Reports, and interviews others, who exhibit behavior which results in the with youth, staff, and medical personnel, we destruction of property, or reveals the intent to cause ☒ ☐ ☐ determined that the use of physical restraints self-inflicted physical harm. Physical restraints should were always utilized because of a youth(s) be utilized only when it appears less restrictive exhibiting behavior that was a safety and alternatives would be ineffective in controlling the security risk. youth’s behavior. In no case shall restraints be used as punishment or Policy 601.4A-D: Improper Use of Physical discipline, or as a substitute for treatment. The use of Restraints restraint devices that attach a youth to a wall, floor or Policy 601.4E: Section 3407: other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 601.1: Policy Statement handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 601.3.B: Use of Restraints of the facility manager or designee. The facility manager Policy 601.5.3B6a: Supervision of Restraint- may delegate authority to place a youth in restraints to a ☒ ☐ ☐ Timelines- Supervisor/ASC Review physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 601.5.3: Supervision of Restraint retention shall be secured as soon as possible, but no later ☒ ☐ ☐ When safe, medical staff evaluate youth after than two hours from the time of placement. The youth all use of mechanical restraint incidents. shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 601.5.3: Supervision of Restraint possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Continuous direct visual supervision shall be conducted Policy 601.5.3A: Supervision of Restraint to ensure that the restraints are properly employed, and It was recognized that, while in mechanical to ensure the safety and well-being of the youth. restraints, ongoing de-escalation counseling Observations of the youth's behavior and any staff occurred and youth were under continuous interventions shall be documented at least every 15 direct supervision. The mechanical restraints minutes, with actual time of the documentation recorded. ☒ ☐ ☐ were removed once the youth showed no signs of combative or self-harming behavior. In review of Incident Reports, and interviewing youth and staff, TCJDF and the SYTF meet Title 15 minimum standards for this section In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ Policy 601.3B2: Use of Restraints application of restraints. (b) known medical conditions that would Policy 601.5.1.2: medical conditions that contraindicate certain restraint devices and/or ☒ ☐ ☐ weigh against the use of certain restraints techniques. may include: (c) acceptable restraint devices. Policy 601.2.1.A: Definitions: Approved Restraint devices are as follows: • Handcuffs • Belly chains • Soft restraints • Leg restraints ☒ ☐ ☐ • The Wrap Handcuffs were utilized most prevalently. We found no incidents of utilizing the Wrap during this inspection cycle. TCJDF meets Title 15 minimum standards for this requirement. (d) signs or symptoms which should result in Policy 601.5.1 ☒ ☐ ☐ immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation ☒ ☐ ☐ Policy 601.5.1 equipment. (f) protective housing of restrained youth. While in Policy 601.3E: Use of Restraints restraint devices, all youth shall be housed alone or ☒ ☐ ☐ Youth remain under staff’s direct supervision in a specified housing area for restrained youth while in restraints of any kind. which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Policy 601.5.3B5c-d: Supervision of ☒ ☐ ☐ Restraint-Timelines- Staff Observations and Required Documented Actions 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) exercising of extremities. Policy 601.5.3B5e: Supervision of Restraint- ☒ ☐ ☐ Timelines- Staff Observations and Required Documented Actions 1358.5 USE OF RESTRAINT DEVICES FOR Policy 601.5: Use of Restraints Devices For MOVEMENT AND TRANSPORTATION WITHIN Movement and Transportation Within THE FACILITY. Facility Policy 601.5: Use of Restraint Devices for Movement and Transportation Within The Facility Administrator, in cooperation with the ☒ ☐ ☐ Facility responsible physician and behavioral/mental health director, shall develop and implement written policies The facility documents all restraints used for and procedures for the use of restraint devices when the transportation or movement within the purpose is for movement or transportation within the facility. To obtain authorized approval, staff facility that shall include the following: are required to articulate the need for restraints. (a) identification of acceptable restraint devices, staff Policy 601.5.2: Definitions approved to utilize restraint devices and the Approved Restraint devices are as follows: required training. • Handcuffs • Belly chains • Soft restraints • Leg restraints ☒ ☐ ☐ • The Wrap Handcuffs were utilized most prevalently. We found no incidents of utilizing the Wrap during this inspection cycle. TCJDF meets Title 15 minimum standards for this requirement. (b) the circumstances leading to the application of Policy 601.5.3(A)2: Use of Restraints restraints must be documented. ☒ ☐ ☐ Devices for Movement and Transportation Within Facility (c) an individual assessment of the need to apply Policy 601.5.3(A)3 Use of Restraints restraints for movement or transportation that Devices for Movement and Transportation includes consideration of less restrictive Within Facility ☒ ☐ ☐ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 601.5.3(A)4: Use of Restraints with a clearly defined expectation that restraint ☒ ☐ ☐ Devices For Movement and Transportation devices shall not be used for the purposes of Within Facility discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 601.5.3(A)5: Use of Restraints accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Devices For Movement and Transportation Welfare and Institutions Code Section 222. Within Facility 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES Policy 512: Safety Room (a) The facility administrator, and where applicable, in Policy 512.1: Policy Statement cooperation with the responsible physician, shall Safety Room policy exists. However, develop and implement written policies and operationally, the safety room is not used at procedures governing the use of safety rooms, as the Tehama County Juvenile Detention described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☒ ☐ ☐ Facility. When a youth is in an escalated state of crisis that may lead to self-harm or present an immediate danger to themselves or the harm of others, the behavioral health staff others, who exhibit behavior which results in the makes a determination to have a youth destruction of property, or reveals the intent to transported to the hospital for a 5150 cause self-inflicted physical harm. A safety room evaluation. shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of Policy 512.4A-B: Care of the Youth While necessary nutrition and fluids, access to a toilet, ☒ ☐ ☐ in the Safety Room and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 512.2A2: Use of the Safety Room ☒ ☐ ☐ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision Policy 512.4D: Care of the Youth While in and documentation of the youth's behavior and ☒ ☐ ☐ the Safety Room any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Policy 512.3B: Medical and Behavioral ☒ ☐ ☐ facility manager, or designee, every four hours; Health Evaluations (5) provide for immediate medical assessment, Policy 512.3A: Medical and Behavioral ☒ ☐ ☐ where appropriate, or an assessment at the next Health Evaluations daily sick call; and, (6) provide a process for documenting the reason for Policy 512.2A5: Use of the Safety Room placement, including attempts to use less ☒ ☐ ☐ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be Policy 512.3.1: Placement of Youth in Safety ☒ ☐ ☐ accomplished in accordance with the following: Room (1) safety room shall not be used before other less Policy 512.3.1(A)1: Placement of Youth in restrictive options have been attempted and Safety Room ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Policy 512.3.1(A)2: Placement of Youth in ☒ ☐ ☐ punishment, coercion, convenience, or Safety Room retaliation by staff. (3) safety room shall not be used to the extent that it Policy 512.3.1(A)3: Placement of Youth in ☒ ☐ ☐ compromises the mental and physical health of Safety Room the youth. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) A youth may be held up to four hours in the safety Policy 512.5(A): Removal From the Safety room. After the youth has been held in the safety ☒ ☐ ☐ Room room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. Policy 512.5(A)a-b: Removal From the ☒ ☐ ☐ Safety Room (2) consult with mental health or medical staff, Policy 512.5(A)c: Removal From the Safety ☒ ☐ ☐ Room (3) develop an individualized plan that includes the Policy 512.5(A)d: Removal From the Safety ☒ ☐ ☐ goals and objectives to be met in order to Room reintegrate the youth to general population. (d) If confinement in the safety room must be extended Policy 512.5(A)e: Removal From the Safety beyond four hours, staff shall develop an Room individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 404: Facility Searches Policy 405: Search of Youth and Visitors The facility administrator shall develop and implement written policies and procedures governing the search of Facility staff utilize the following types youth, the facility, and visitors. Policies and procedures of searches: shall provide that: • Pat Down Search • Metal Detector Search ☒ ☐ ☐ • Visual Search (Strip) • Room Search • Unit Search • Facility Search Strip searches require prior supervisory approvals. All visitors are also subject to search for entrance to the facility. (a) Searches shall be conducted to ensure the safety and Policy 404.2: Procedures ☒ ☐ ☐ security of the facility, public, visitors, youth, and Policy 405.1: Policy Statement staff. (b) Searches shall be conducted in a manner that Policy 405.1: Policy Statement preserves the privacy and dignity of the person We interviewed youth housed at TCJDF who being searched and shall not be conducted for harassment or as a form of discipline or ☒ ☐ ☐ confirmed the search process conducted by detention staff during booking, is done with punishment. dignity, and preserves the privacy of the youth being searched. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Strip searches and visual or physical body cavity Policy 405.4D: General Information searches shall comply with Penal Code Section The facility maintains expectations for strip 4030. searches pursuant to PC 4030, for pre- detention youth and post detention youth. All strip searches will be approved in advance of ☒ ☐ ☐ the search and are being logged in the Strip Search Log. No strip searches were reported during this 2020 thru 2022 inspection cycle. TCJDF meets Title 15 minimum standards for this regulation. (d) Physical body cavity searches shall only be Policy 405.6.5: Physical Body Cavity conducted by a medical professional. Searches ☒ ☐ ☐ TCJDF detention staff do not perform physical body cavity searches. (e) Any youth held after a detention hearing shall only Policy 405.6.3C3L: Post Disposition be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 405.6.3D1-2: comply with Section 1352.5. ☒ ☐ ☐ Transgender youth will be searched by an officer of the gender requested with supervisor notification. (g) Cross-gender pat-down searches and strip searches Policy 405.4C are prohibited except in exigent circumstances or Policy 405.6.3D: ☒ ☐ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 532 Grievance Procedure The facility administrator shall develop and implement Policy 532.2: Procedure written policies and procedures whereby any youth may A random sampling of grievances was appeal and have resolved grievances relating to any viewed to determine compliance with condition of confinement, including but not limited to regulation. There were only 7 grievances health care services, classification decisions, program filed in 2022, as of the date of the inspection. participation, telephone, mail or visiting procedures, ☒ ☐ ☐ All grievances resolutions were timely and food, clothing, bedding, mistreatment, harassment or provided supervisory review. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and TCJDF and the SYTF meet compliance with procedures shall include provisions whereby the facility Title 15 minimum standards for this manager ensures: regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) a grievance form and instructions for registering a Policy 532.2(A): Grievance Procedure grievance, which includes provisions for the youth Policy 532.2(F): Grievance Procedure to have free access to the form; We interviewed multiple youth who indicated that during the intake and orientation process, the grievance procedure was clearly explained. The youth were also ☒ ☐ ☐ aware of the grievance procedures and the location of the grievances and the grievance lockbox. We discussed the best practice of having the grievance procedure and instructions posted on the housing pods accessible to youth. TCJDF acknowledged and proceeded to make the appropriate pod grievance procedure postings. (b) the youth shall have the option to confidentially file Policy 532.2(I): Grievance Procedure ☒ ☐ ☐ the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy 532.2(J)1: Grievance Procedure staff level; At the time of the inspection, it was not clearly indicated in policy which “staff” responds to the grievance at the lowest level. ☒ ☐ ☐ To ensure resolution at the lowest level, TCJDF updated its policy to include, in the resolution process, options for the youth to meet with the grievant staff to resolve the grievance. (d) provision for a prompt review and initial response Policy 532.2(D): Grievance Procedure to grievances within three (3) business days, We reviewed random grievances covering grievances that relate to health and safety issues the 2020-2022 inspection cycle. Grievances must be addressed immediately; were responded to in a timeline that meets ☒ ☐ ☐ compliance with Title 15 Regulation minimum requirements. TCJDF and the SYTF meet compliance with Title 15 minimum standards for this regulation. (1) The youth may elect to be present to explain Policy 532.2(I): Grievance Procedure his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by ☒ ☐ ☐ Policy 532.2(F): Grievance Procedure the facility administrator to assist the youth. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provision for a written response to the grievance Policy 532.2(G): Grievance Procedure which includes the reasons for the decisions; Interviews with youth as well as a review of ☒ ☐ ☐ grievances confirmed that TCJDF detention staff provide responses that explain the reason for decisions made. (f) a system which provides that any appeal of a Policy 532.2(J)(K)(L): Grievance Procedure grievance shall be heard by a person not directly • Informal Grievance Appeal involved in the circumstances which led to the Procedure grievance; ☒ ☐ ☐ • Formal Grievance Appeal to Supervising DFC • Formal Grievance Appeal to JDF Deputy Chief (g) resolution of the grievance must occur within ten Policy 532.2(G): Grievance Procedure (10) business days unless circumstances dictate a We reviewed random grievances covering longer time frame. The youth shall be notified of the 2020-2022 inspection cycle. Grievances any delay; and, were responded to in a timeline that meets ☒ ☐ ☐ compliance with Title 15 Regulation minimum requirements. TCJDF and the SYTF meet compliance with Title 15 minimum standards for this regulation. (h) the policy shall provide multiple internal and Policy 532.2(B) and M: Grievance Procedure external methods to report sexual abuse and sexual ☒ ☐ ☐ harassment. Whether or not associated with a grievance, concerns of Policy 532.2(D): Grievance Procedure parents, guardians, staff or other parties shall be Grievances or formal complaints by parents addressed and documented in accordance with written ☒ ☐ ☐ will be addressed in the same manner and policies and procedures within a specified timeframe. timelines as youth. An initial response will be provided within 3 business days. 1362 REPORTING OF INCIDENTS Policy 536: Reporting of Incidents A written report of all incidents which result in physical Policy 536.1: Purpose harm, use of force, serious threat of physical harm, or Policy 536.2: Procedure death of an employee, youth or other person(s) shall be Throughout the inspection process, various maintained. Such written record shall be prepared by the ☒ ☐ ☐ forms of documentation were requested and staff and submitted to the facility manager by the end of received. TCJDF forms provide the required the shift, unless additional time is necessary and fields and tracking per regulation. authorized by the facility manager or designee. TCJDF and the SYTF meet minimum requirements for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO Policy 603: DNA Collection COLLECT DNA SPECIMENS, SAMPLES, Juvenile Detention Facility Staff do not IMPRESSIONS collect DNA. DNA samples are collected by (a) Pursuant to Penal Code Section 298.1 authorized the assigned case carrying field Probation law enforcement, custodial, or corrections Officers. personnel including peace officers, may employ ☒ ☐ ☐ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 603: DNA Collection reasonable force” shall be defined as the force that an objective, trained and competent ☒ ☐ ☐ correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 603: DNA Collection efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be ☒ ☐ ☐ documented and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 603: DNA Collection authorization of the supervising officer on duty. The authorization shall include information that ☒ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Policy 603: DNA Collection extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Policy 1100: Education Program (a) School Programs BSCC Field Representatives do conduct a comprehensive inspection of the education The County Board of Education shall provide for the program for compliance with Title 15 administration and operation of juvenile court schools in compliance. However, we confirm that such conjunction with the Chief Probation Officer, or designee a review is performed by the Superintendent pursuant to applicable State laws. The school and facility of Schools in conjunction with a qualified administrators shall develop and implement written outside agency or individual. policy and procedures to ensure communication and coordination between educators and probation staff. The comprehensive educational services reviews occurred annually, during this Culturally responsive and trauma-informed approaches 2020-2022 inspection cycle, as follows: should be applied when providing instruction. Education • 2020: November 20, 2020, by Ryan staff should collaborate with the facility administrator to Vercruysse, Associate Principal, use technology to facilitate learning and ensure safe Red Bluff HS technology practices. The facility administrator shall • 2021: November 30, 2021, by Mitzi request an annual review of each required element of the Lopiccolo, Associate Principal, Red program by the Superintendent of Schools, and a report ☒ ☐ ☐ Bluff HS or review checklist on compliance, deficiencies, and • 2022: Pending December 1, 2022, corrective action needed to achieve compliance with this inspection. section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any There were no areas of non-compliance juvenile court school site. The Superintendent of Schools discovered during the educational services shall conduct this review in conjunction with a qualified inspections. outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each Educational services for the TJDF, Juvenile Court School (Tehama Oaks) are provided item with the Superintendent of Schools and shall take by the Tehama County Office of Education. whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. TCJDF and the Tehama County Office of Education meets compliance with the Title 15 minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements 1100.2.3: Education Program, Annual Review The facility school program shall comply with the State Education Code and County Board of Education policies, We interviewed education staff, as well as all applicable federal education statutes and regulations youth detained at the facility. We also and provide for an annual evaluation of the educational physically inspected classrooms. As a result, program offerings. As stated in the 2009 California we found that the learning environment and Standards for the Teaching Profession, teachers shall the quality of educational programming establish and maintain learning environments that are meets the Title 15 minimum standards for physically, emotionally, and intellectually safe. Youth this regulation. shall be provided a rigorous, quality educational program ☒ ☐ ☐ The Tehama Oaks Juvenile Court School that responds to the different learning styles and abilities serves grades 7 thru 12, in two separate of students and prepares them for high school graduation, classrooms at the TCJDF. There are two career entry, and post-secondary education. certified teachers assisted by 2 para educators. The Fine Arts classroom receives instruction from a teacher that has taught at the Tehama Oaks school for 27 years. During this tenure, the teacher has developed a full service library for the students to check out books. All youth shall be treated equally, and the education 1100.2.3: Education Program, Annual program shall be free from discriminatory action. Staff Review ☒ ☐ ☐ shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1101.3: Education-Required Elements, Education Code and include, but not be limited Course of Study, (A) to, courses required for high school graduation. ☒ ☐ ☐ The primary courses of study are Math, English, Science, Social Science, PE, and Art. (2) Information and preparation for the High School 11101.3: Education-Required Elements, Equivalency Test as approved by the California ☒ ☐ ☐ Course of Study (B) Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary 1101.3: Education-Required Elements, education and vocational opportunities. Course of Study, (C) ☒ ☐ ☐ The Tehama Oaks Juvenile Court School employs a part time resource to assist youth with completing college FASFA documents. (4) Administration of the High School Equivalency 1101.3: Education-Required Elements, Tests as approved by the California Department ☒ ☐ ☐ Course of Study, (D) of Education, shall be made available when possible. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Supplemental instruction shall be afforded to 1101.2: Education-Required Elements, youth who do not demonstrate sufficient Procedures, (D) progress towards grade level standards. ☒ ☐ ☐ Youth are given the opportunity to work on a computer three times per week. (6) The minimum school day shall be consistent with 1101.2: Education-Required Elements, State Education Code Requirements for juvenile Procedures, (E) court schools. The facility administrator, in The school day is 8:00AM to 2:00 PM conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional TCJDF, the SYTF and the Tehama County day. Absences, time out of class or educational Office of Education meets compliance with instruction, both excused and unexcused, shall the Title 15 minimum standards for this be documented. regulation. (7) Education shall be provided to all youth 1101.3: Education-Required Elements, regardless of classification, housing, security Course of Study, (E) status, disciplinary or separation status, The Tehama Oaks Juvenile Court School including room confinement, except when ☒ ☐ ☐ employs a part time resource to serve providing education poses an immediate threat students with IEP’s. There is also a counselor to the safety of self or others. Education who comes in to do Educational Plans. includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1100.2.4: School Discipline (1) Positive behavior management will be The classroom has adopted “Token implemented to reduce the need for disciplinary ☒ ☐ ☐ Economy”, a classroom productivity action in the school setting and be integrated into program. This is a behavior modification the facility's overall behavioral management program that rewards youth for productive plan and security system. student behavior. (2) School staff shall be advised of administrative 1100.2.4: School Discipline decisions made by probation staff that may Via Interviews with education services, affect the educational programming of students. ☒ ☐ ☐ TCDF staff effectively communicate administrative decisions that may affect educational programming. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State 1100.2.4: School Discipline Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due ☒ ☐ ☐ process safeguards as set forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1100.2.4: School Discipline education staff will develop policies and TCJDF, the SYTF, and the Tehama County procedures that address the rights of any student ☒ ☐ ☐ Office of Education meet compliance with who has continuing difficulty completing a the Title 15 minimum standards for this school day. regulation. (d) Provisions for Special Populations 1100.2.5: Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall 1100.2.5: Provisions for Special Populations be afforded an educational program that ☒ ☐ ☐ addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1100.2.6: Educational Screening and Admission (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's Via Interviews with education services, educational history, including but not limited to: youth are interviewed after admittance and education staff maintains the appropriate ☒ ☐ ☐ educational documents for the youth. TCJDF, the SYTF, and the Tehama County Office of Education meet compliance with the Title 15 minimum standards for this regulation. (A) School progress/school history; 1100.2.6: Educational Screening and ☒ ☐ ☐ Admission (B) Home Language Survey and the results of 1100.2.6: Educational Screening and ☒ ☐ ☐ the State Test used for English language Admission proficiency; 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Needs and services of special populations as 1100.2.6: Educational Screening and defined by the State Education Code, ☒ ☐ ☐ Admission including but not limited to, students with special needs. (D) Discipline problems. 1100.2.6: Educational Screening and ☒ ☐ ☐ Admission (2) Youth will be immediately enrolled in school. 1100.2.6: Educational Screening and Educational staff shall conduct an assessment to Admission determine the youth's general academic functioning levels to enable placement in core ☒ ☐ ☐ TCJDF, the SYTF, and the Tehama County curriculum courses. Office of Education meet compliance with the Title 15 minimum standards for this regulation. (3) After admission to the facility, a preliminary 1100.2.6: Educational Screening and ☒ ☐ ☐ education plan shall be developed for each youth Admission within five school days. (4) Upon enrollment, education staff shall comply 1100.2.6: Educational Screening and with the State Education Code and request the Admission youth's records from his/her prior school(s), including, but not limited to, transcripts, TCJDF, the SYTF, and the Tehama County Individual Education Program (IEP), 504 Plan, Office of Education meet compliance with ☒ ☐ ☐ state language assessment scores, immunization the Title 15 minimum standards for this records, exit grades, and partial credits. Upon regulation. receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1100.2.7: Educational Reporting TCJDF, the SYTF, and the Tehama County (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational Office of Education meet compliance with placement in accordance with the State the Title 15 minimum standards for this Education Code. regulation. (2) The County Superintendent of Schools shall 1100.2.7: Educational Reporting provide appropriate credit (full or partial) for ☒ ☐ ☐ course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1100.2.8: Educational Reporting Prior to release, school transcripts are (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop updated and the youth is provided with a policies and procedures to meet the transition copy. ☒ ☐ ☐ needs of youth, including the development of an TCJDF, the SYTF, and the Tehama County education transition plan, in accordance with the Office of Education meet compliance with State Education Code and in alignment with the Title 15 minimum standards for this Title 15, Minimum Standards for Juvenile Facilities, Section 1355. regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Post-Secondary Education Opportunities 1100.2.8: Educational Reporting The Tehama Oaks Juvenile Court School (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ employs a part time resource to assist youth secondary education providers to facilitate with completing college FASFA documents. access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND Policy 525: Recreation and Exercise Policy 527: Programs EXERCISE. Policy 525.2.(1)A: General Information The facility administrator shall develop and implement written policies and procedures for programs, We reviewed three random months of recreation, and exercise for all youth. The intent is to ☒ ☐ ☐ program schedules showing programs minimize the amount of time youth are in their rooms provided and individual youth participation. or their bed area. We commend the TCJDF for the array of pro-social programming offered to youth detained at the facility. Juvenile facilities shall provide the opportunity for Policy 525.2.1(B)1-2: General Information programs, recreation, and exercise a minimum of three In review of activity logs and interviews with hours a day during the week and five hours a day each youth, TCJDF, and the SYTF meet Saturday, Sunday or other non-school days, of which compliance with the Title 15 minimum one hour shall be an outdoor activity, weather standards for this regulation. permitting. TCJDF do well in ensuring that daily ☒ ☐ ☐ programming meet the elements of this regulation. We discussed updating the Program/Recreation and Exercise log to specifically identify what youth did not participate in a program or activity and why. TCJDF administrators were receptive and acknowledged the need to make the update. A youth’s participation in programs, recreation, and 525.2.2.C: Youth Access to Recreation and exercise may be suspended only upon a written finding Exercise ☒ ☐ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 525.2.1D: General Information be posted in the living units. While conducting a physical inspection of the facilities, we observed the programming ☒ ☐ ☐ schedules posted on the living Pods. We confirmed TCJDF and the SYTF compliance with the Title 15 minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There will be a written annual review of the programs, Policy 527.2.1D1-2: General Information recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and The annual review of the programs offered was completed by the responsible relevant to the population. Supervising JDFC and provided to the Deputy Chief for review. ☒ ☐ ☐ We confirmed TCJDF and the SYTF meet compliance with the Title 15 minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the Policy 527: Programs opportunity for at least one hour of daily Policy 527.1: Policy Statement programming to include, but not be limited to, Policy 527.2.1: General Information trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant Programming is provided, in part by TCJDF and linguistically appropriate, or pro-social detention staff, County Drug and Alcohol interventions and activities designed to reduce Services, and select community-based recidivism. These programs should be based on organizations and faith-based organizations. the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be TCJDF Programs include, but are not limited provided under the direction of the Chief to, the following: Probation Officer or the County Office of • Makers Space which provides a Education and can be administered by county community space for youth to partners such as mental health agencies, create, to learn, and to work on community based organizations, faith-based projects of various types from music organizations or Probation staff. to wood working Programs may include but are not limited to: • Armor Program, which is an 1) Cognitive Behavior Interventions; evidenced-based behavior (2) Management of Stress and Trauma; modification program designed to ☒ ☐ ☐ (3) Anger Management; identify a youth’s strength and (4) Conflict Resolution; needs, develop new life and coping (5) Juvenile Justice System; skills, and take responsibility for (6) Trauma-related interventions; their actions. (7) Victim Awareness; • Aggression Replacement Training (8) Self-Improvement; teaches anger management and skill (9) Parenting Skills and support; building. (10) Tolerance and Diversity; • Drug and Alcohol individual (11) Healing Informed Approaches; services (12) Interventions by Credible Messengers; (13) Gender Specific Programming; • Church and Chaplin Services and (14) Art, creative writing, or self-expression; Referrals to Community Services. (15) CPR and First Aid training; • Garden Program (16) Restorative Justice or Civic Engagement; • Carpentry (17) Career and leadership opportunities; and, • Arts and Crafts (18) Other topics suitable to the youth population. In review of daily programming activity logs and interviews with youth, TCJDF and the SYTF meet compliance with the Title 15 minimum standards for this regulation. Policy 525.2.4: Day Room Recreational (b) Recreation. All youth shall be provided the Activities opportunity for at least one hour of daily access to In review of daily programming activity logs unscheduled activities such as leisure reading, letter and interviews with youth, TCJDF and the writing, and entertainment. Activities shall be ☒ ☐ ☐ SYTF meet compliance with the Title 15 supervised and include orientation and may include minimum standards for this regulation. coaching of youth. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Exercise. All youth shall be provided with the Policy 525.2.5: Large Muscle Exercise opportunity for at least one hour of large muscle In review of daily programming activity logs activity each day. ☒ ☐ ☐ and interviews with youth, we concluded that TCJDF and the SYTF meet the Title 15 minimum standards for this regulation. The administrator/manager may suspend, for a period not Policy 525.2.2: Youth Access to Recreation to exceed 24 hours, access to recreation and programs. and Exercise The administrator/manager shall document the reasons ☒ ☐ ☐ Programs: Policy 525.2.2.C: General why suspension of recreation and programs occurs. Information 1372 RELIGIOUS PROGRAM Policy 526: Religious Program The facility administrator shall provide access to In review of daily programming activity logs religious services and/or religious counseling at least and interviews with youth, we concluded that once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ TCJDF and the SYTF meet the Title 15 shall be allowed to participate in an activity outside of minimum standards for this regulation. their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Policy 526.2.1A1: General Information In review of daily programming activity logs ☒ ☐ ☐ and interviews with youth, we concluded that TCJDF and the SYTF meet the Title 15 minimum standards for this regulation. (b) availability of clergy; and, Policy 526.2.2C: Providers of Religious Programs ☒ ☐ ☐ Youth may have access to their own private clergy member by requesting approval through their assigned Probation Officer. (c) availability of religious diets. 526.2.3: Religious Diets Per policy, the agency honors religious diets. ☒ ☐ ☐ The request for religious diets is made to medical staff. Medical staff informs the food service personnel of the religious diet request. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM 528: Work Program The facility administrator shall develop policies and TCJDF has a Work Detail Program for the procedures regarding the fair and consistent assignment living units. All youth participates. Work of youth to work programs. Work assigned to a youth detail assignments are fair and consistent; shall be meaningful, constructive and related to and work assigned is meaningful, vocational training or increasing a youth's sense of ☒ ☐ ☐ constructive, and related to vocational responsibility. Work programs shall not be imposed as a training or increasing the youth’s sense of disciplinary measure responsibility. TCJDF meets compliance with the Title 15 minimum standards for this regulation. 1374 VISITING Policy 523.3 Visits by Parents, Guardians or Persons Standing in Loco Parentis The facility administrator shall develop and implement written policies and procedures for visiting, that include We reviewed visiting policy and procedure, provisions for special visits. Youth shall be allowed to visiting schedules, and interviewed youth receive visits by parents, guardians or persons standing and staff. We observed that due to the in loco parentis, and children of youth. Other family physical design, visits are “no contact”. members, such as grandparents and siblings, and Visits are via a phone and a clear glass supportive adults, may be allowed to visit with the visual. approval of the facility administrator or designee, and in ☒ ☐ ☐ The agency contracts post dispositional conjunction with the youth’s case plan or in the best detention with neighboring counties. With interest of the youth. distant travel in mind for families, TCJDF schedules visits by appointment to ensure visiting accommodations are available at the time of visit. TCJDF and the SYTF meet Title 15 minimum standards for this regulation. All visits shall occur at reasonable times, subject only to Policy 523.8.1 the limitations necessary to maintain order and security. Policy 523.9C: Visiting Rules Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, Up to 2 hours of visitation is allowed whether the visitor’s criminal history represents a risk to weekly. Visits are by appointment only and the safety of youth or staff in the facility. Any denial of ☒ ☐ ☐ generally are made for either 30 minute or 1- visitation or limitation on visitations shall be hour increments. Exceptions are made for communicated to the youth, person denied and facility parents who work or who have schedule administrator. conflicts or transportation issues. Facility administration will make efforts to ensure that parents and youth can visit. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Opportunity for visitation shall be a minimum of two Policy 523.3: Visits by Parents, Guardians or hours per week. Visits may be supervised, but Persons Standing in Loco Parentis conversations shall not be monitored unless there is a The agency encourages and supports security or safety need. accommodating youth who have children requesting to visit. ☒ ☐ ☐ We interviewed youth and detention staff to determine that TCJDF and the SYTF meet compliance with the Title 15 minimum standards for this regulation. Provisions for special visits, in addition to the two-hour Policy 523.4A: Official Visits’ minimum and/or outside of the regular visiting hours, Policy 523.5A: Clergy Visits’ shall be accommodated as necessary and within the Policy 523.7A: Visits with Spouses discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 523.2: Policy Statement alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE Policy 521: Correspondence mail. The facility administrator shall develop and implement written policies and procedures for correspondence ☒ ☐ ☐ We interviewed youth and detention staff to which provide that: determine that TCJDF and the SYTF meet Title 15 minimum standards for this regulation. (a) there is no limitation on the volume of mail that youth Policy 521.2.A: General Information may send or receive; We interviewed youth and detention staff to determine that TCJDF and the SYTF meet ☒ ☐ ☐ Title 15 minimum standards for this regulation. (b) youth may send two letters per week postage free; ☒ ☐ ☐ Policy 521.2.A: General Information (c) youth may correspond confidentially with state and Policy 521.2.C federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized TCJDF and the SYTF meet Title 15 ☒ ☐ ☐ facility staff may open and inspect such mail only to minimum standards for this regulation. search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 521.3.1: in (c), may be read by staff only when there is ☒ ☐ ☐ reasonable cause to believe facility safety and TCJDF and the SYTF meet Title 15 security, public safety, or youth safety is jeopardized. minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1376 TELEPHONE ACCESS Policy 522: Youth Access to Telephone The administrator of each juvenile facility shall develop Appropriate telephone numbers will be and implement written policies and procedures to approved by the youth’s Probation Officer provide youth with access to telephone communications. and youth may call only these numbers. Youth may make one call a week for free ☒ ☐ ☐ and can earn point and purchase additional calls as part of the Behavior Management System for positive behavior. We interviewed youth and detention staff to determine that TCJDF and SYTF meet Title 15 minimum standards for this regulation. 1377 ACCESS TO LEGAL SERVICES Policy 534: Access to Legal Services The facility administrator shall develop written We interviewed youth and detention staff to ☒ ☐ ☐ procedures to ensure the right of youth to have access to determine that TCJDF and the SYTF meet the courts and legal services. Such access shall include: Title 15 minimum standards for this regulation. (a) access, upon request by the youth, to licensed 534.1: Policy Statement ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with 534.7: Supervising Attorney Visits ☒ ☐ ☐ attorneys; and, (c) unlimited postage free, legal correspondence and 534.3: General Guidelines ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 530: Discipline and Due Process Policy 530.1: Policy Statement The facility administrator shall develop and implement Policy 530.2(F): General Information written policies and procedures for the discipline of youth that shall promote acceptable behavior; including The facility has established rules outlined the use of positive behavior interventions and supports. and supported by their Behavior ☒ ☐ ☐ Discipline shall be imposed at the least restrictive level Management System, which promotes and which promotes the desired behavior and shall not incentivizes good behavior. Youth are aware include corporal punishment, group punishment, of expectations through the positive behavior physical or psychological degradation. Deprivation of interventions and supports. the following is not permitted: (a) bed and bedding; Policy 530.2(F)1: General Information ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Policy 530.2(F)2: General Information personal hygiene items, and clean clothing; We interviewed youth and detention staff, physically inspected the facility, randomly ☒ ☐ ☐ tested functionality of drinking fountains and toilets to conclude that TCJDF and the SYTF meet Title 15 minimum standards for this regulation. (c) full nutrition; ☒ ☐ ☐ Policy 530.2(F)3: General Information (d) contact with parent or attorney; ☒ ☐ ☐ Policy 530.2(F)4: General Information 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) exercise; Policy 530.2(F)5: General Information We interviewed youth and detention staff ☒ ☐ ☐ and reviewed documentation to determine that TCJDF and the SYTF meet Title 15 minimum standards for this regulation. (f) medical services and counseling; Policy 530.2(F): General Information We interviewed youth, medical staff, and ☒ ☐ ☐ behavioral health staff in addition to reviewing documentation. We determined that TCJDF and the SYTF meet Title 15 minimum standards for this regulation. (g) religious services; Policy 530.2(F): General Information We interviewed youth and detention staff ☒ ☐ ☐ and reviewed documentation to determine that TCJDF and the SYTF meet Title 15 minimum standards for this regulation. (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 530.2(F)8: General Information (i) the right to send and receive mail; ☒ ☐ ☐ Policy 530.2(F)9: General Information (j) education; and, Policy 530.2(F)10: General Information We interviewed youth, detention staff and ☒ ☐ ☐ education services staff. In addition, we reviewed documentation. We concluded that TCJDF and the SYTF meet Title 15 minimum standards for this regulation. (k) rehabilitative programming. ☒ ☐ ☐ Policy 530.2(F)11: General Information The facility administrator shall establish rules of conduct Policy 530.3 (B), Definitions and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major We interviewed youth and detention staff, reviewed random incidents during the 2020- violations and minor violations, be stated simply and 2022 inspection cycle that documents proof affirmatively, and be made available to all youth. ☒ ☐ ☐ of practice of disciplinary actions including Provision shall be made to provide accessible both minor and major rule violations. We information to youth with disabilities, limited English also observed the facility rules posted on the proficiency, or limited literacy. pods. 1391 DISCIPLINE PROCESS Policy 530: Discipline and Due Process, Definitions The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Policy 530.1(B): Policy Statement ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 530.1(B)1: Policy Statement 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) definition of major and minor rule violations and Policy 530.3: Definitions ☒ ☐ ☐ their consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Policy 530.1: Policy Statement interventions; TCJDF makes use of training that ensure developmentally appropriate, trauma- ☒ ☐ ☐ informed approaches to working with youth while implementing positive behavior intervention. (e) minor rule violations may be handled informally by Policy 530.3(A)1-2: Discipline and Due counseling, advising the youth of expected conduct Process, Definitions imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Policy 530.3(A)1-2: Discipline and Due shall be documented and require the following: Process, Definitions Youth are oriented and understand that major rule violations are violations that directly affect the safety and security of the facility, ☒ ☐ ☐ and/or disrupt the normal operation of the facility and programming. We concluded that TCJDF and the SYTF meet Title 15 minimum standards for this regulation. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Policy 530.6: Documentation Process (2) accommodations provided to youth with Policy 530.3(B)5: Discipline and Due disabilities, limited literacy, and English Process, Definitions ☒ ☐ ☐ language learners; Bilingual staff are available to assist youth as necessary. (3) hearing by a person who is not a party to the Policy 530.7.1A: Due Process Hearing ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 530.7.1C: Discipline and Due evidence and testimony; Process, Due Process Hearing We reviewed random incident reports covering the 2020 thru 2022 inspection ☒ ☐ ☐ cycle. We also interviewed youth housed at the facility and detention staff. The facility does well in documenting that youth are provided the opportunity to appeal a discipline being imposed. (5) provision for youth to be assisted by staff in the Policy 530.7.1B: Discipline and Due ☒ ☐ ☐ hearing process; Process, Due Process Hearing 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) provision for administrative review. Policy 530.7.(1)H: Discipline and Due Process, Due Process Hearing The DCPO conducts an administrative ☒ ☐ ☐ review of all grievances. We concluded that TCJDF and the SYTF meet Title 15 minimum standards for this regulation. (g) violations that result in a removal from camp or Policy 530.3(B)4: Discipline and Due commitment program, but not a return to court, will Process, Definitions follow the due process provisions in subsection (e) ☒ ☐ ☐ above. We concluded that TCJDF and the SYTF meet Title 15 minimum standards for this regulation. 1410 MANAGEMENT OF COMMUNICABLE Policy 1010, (A) Management of DISEASES. Communicable Diseases The health administrator/responsible physician, in cooperation with the facility administrator and the local ☒ ☐ ☐ health officer, shall develop written policies and procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; Policy 1010.2 (A)(1), Management of Communicable Diseases, General Information A complete health appraisal will be ☒ ☐ ☐ conducted by Correctional Health Services staff on all youth within 96 hours (excluding holidays) on their admission into detention. We interviewed medical personnel to help determine that TCJDF and the SYTF meet minimum requirements for this regulation. (b) Identification of relevant symptoms; Policy 1010.2 (A)(2), Management of ☒ ☐ ☐ Communicable Diseases, General Information (c) Referral for medical evaluation; Policy 1010.2 (A)(3), Management of Communicable Diseases, General Information ☒ ☐ ☐ We interviewed medical personnel to help determine that TCJDF and the SYTF meet minimum requirements for this regulation. (d) Treatment responsibilities during detention; Policy 1010.2 (A)(4), Management of ☒ ☐ ☐ Communicable Diseases, General Information (e) Coordination with public and private community- Policy 1010.2 (A)(5), Management of based resources for follow-up treatment; ☒ ☐ ☐ Communicable Diseases, General Information 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Applicable reporting requirements; and, Policy 1010.2 (A)(6), Management of ☒ ☐ ☐ Communicable Diseases, General Information (g) Strategies for handling disease outbreaks. Policy 1010.2 (A)(7), Management of Communicable Diseases, General Information ☒ ☐ ☐ We interviewed medical personnel to help determine that TCJDF and the STYF meet minimum requirements for this regulation. The policies and procedures shall be updated as Policy 1010.2 (B), Management of necessary to reflect communicable disease priorities Communicable Diseases, General identified by the local health officer and currently Information recommended public health interventions. Per policy, the physician, and the facility ☒ ☐ ☐ administrator shall establish policies and procedures to assure the quality and adequacy of health care services are assessed every two years. 1433 REQUESTS FOR HEALTH CARE Policy 1021.1, Request for Health Services, SERVICES (EXCERPT) General information The health administrator, in cooperation with the The agency has a policy in place that is very facility administrator, shall develop policy and general. We discussed the importance of procedures to establish a daily routine for youth to incorporating a policy that is more specific convey requests for emergency and non-emergency detailing the processes for youth to request medical, dental and behavioral/mental health care medical services. We also provided technical services. assistance in recommending medical request ☒ ☐ ☐ lock boxes be installed on the housing pods. This will ensure compliance in providing youth an option to confidentially submit request for medical services. TCJDF was receptive to our findings and recommendations. Prior to the end of the inspection, medical request lock boxes were installed on the housing pods. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 519, Clothing and Linen The youth’s personal clothing, undergarments and We interviewed youth to determine that footwear may be substituted for the institutional TCJDF and the SYTF meet compliance with ☒ ☐ ☐ clothing and footwear specified in this regulation. The the Title 15 minimum standards for this facility has the primary responsibility to provide regulation. clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Policy 519, Clothing and Linen laundered, in good repair, and free of holes and We interviewed youth to determine that tears. ☒ ☐ ☒ TCJDF and the SYTF meet compliance with the Title 15 minimum standards for this regulation. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The standard issue of climatically suitable clothing Policy 519, Clothing and Linen ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; Policy 519.4.1 (A) 1 and 2, Clothing and ☒ ☐ ☐ Linen (2) Outer garments; Policy 519.4.1 (A) 1 and 2, Clothing and ☒ ☐ ☐ Linen (3) New non-disposable underwear which shall Policy 519.4.1 (A) 1 and 2, Clothing and remain with the youth throughout their stay, Linen and; We interviewed youth to determine that ☒ ☐ ☐ TCJDF and the SYTF meet compliance with the Title 15 minimum standards for this regulation. (4) Undergarments, that are freshly laundered and Policy 519.4.1 (A) 1 and 2, Clothing and free of stains, including tee shirts and bras. Linen In addition to reviewing TCJDF policies and ☒ ☐ ☐ procedures, we interviewed youth and staff to determine that TCJDF meets minimum standards for this regulation. (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Policy 519.4.1 (A) 1 and 2, Clothing and ☒ ☐ ☐ Linen 1482 CLOTHING EXCHANGE Policy 519.4.1 (B thru F), Clothing and Linen The facility administrator shall develop and implement In addition to reviewing TCJDF policies and written policies and site-specific procedures for the procedures, we interviewed youth and staff cleaning and scheduled exchange of clothing. Unless to determine that TCJDF meets minimum ☒ ☐ ☐ work, climatic conditions, or illness necessitates more standards for this regulation. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy Statement PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility ☐ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS Policy 518.2 Policy Statement There shall be written policies and site-specific In addition to reviewing TCJDF policies and procedures developed and implemented by the facility procedures, we interviewed youth and staff administrator for the availability of personal hygiene ☒ ☐ ☐ to determine that TCJDF meets minimum items. Each female youth shall be provided with standards for this regulation. sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Policy 518.3 (A) Distribution of Personal ☒ ☐ ☐ Care Items (b) Toothpaste; Policy 518.3 (A) Distribution of Personal ☒ ☐ ☐ Care Items (c) Soap; Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (d) Comb; Policy 518.3 (A) Distribution of Personal ☒ ☐ ☐ Care Items (e) Shaving implements; Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (f) Deodorant; Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (g) Lotion; Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (h) Shampoo; and, Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 518.5Available Personal Hygiene Kit Youth shall not be required to share any personal care We interviewed youth to determine that items listed in items (a) through (d). Liquid soap TCJDF and the SYTF meet compliance with provided through a common dispenser is permitted. the Title 15 minimum standards for this Youth shall not share disposable razors. Double edged regulation. safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 518.2 Policy Statement There shall be written policies and site specific We interviewed youth to determine that procedures developed and implemented by the facility TCJDF and the SYTF meet compliance with administrator for showering/bathing and brushing of ☒ ☐ ☐ the Title 15 minimum standards for this teeth. Youth shall be permitted to shower/bathe up on regulation. assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1487 SHAVING Policy 518.7 Shaving We interviewed youth to determine that Youth shall have access to a razor daily, unless their TCJDF and the SYTF meet compliance with appearance must be maintained for reasons of the Title 15 minimum standards for this identification in Court. All youth shall have equal ☒ ☐ ☐ regulation. opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Policy 518.6 Haircare Services We interviewed youth to determine that Hair care services shall be available in all juvenile TCJDF and the SYTF meet compliance with facilities. Youth shall receive hair care services ☒ ☐ ☐ the Title 15 minimum standards for this monthly. Equipment shall be cleaned and disinfected regulation. after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 519, Clothing and Linen Clean laundered, suitable bedding and linens, in good We interviewed youth to determine that ☒ ☐ ☐ repair, shall be provided for each youth entering a living TCJDF and the SYTF meet compliance with area who is expected to remain overnight, shall include, the Title 15 minimum standards for this but not be limited to: regulation. (a) One mattress or mattress-pillow combination which Policy 519, Clothing and Linen meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in Policy 519, Clothing and Linen ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 519, Clothing and Linen (d) One towel; and, ☒ ☐ ☐ Policy 519, Clothing and Linen (e) One blanket or more, up on request ☒ ☐ ☐ Policy 519, Clothing and Linen 1501 BEDDING LINEN EXCHANGE We interviewed youth to determine that TCJDF and the SYTF meet compliance with The facility administrator shall develop and implement the Title 15 minimum standards for this site specific written policies and procedures for the regulation. scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once Policy 519, Clothing and Linen ☒ ☐ ☐ a month. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1510 FACILITY SANITATION, SAFETY AND Policy 520 Facility Cleaning, Safety and MAINTENANCE Maintenance The facility administrator shall develop and implement We interviewed youth to determine that written policies and site-specific procedures for the TCJDF and the SYTF meet compliance with maintenance of an acceptable level of cleanliness, repair the Title 15 minimum standards for this and safety throughout the facility. The plan shall regulation. provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☒ ☐ ☐ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☒ ☐ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☒ ☐ ☐ in the facility in a manner that allows contact with Violation minors. 7689 7690 Tehama Juvenile Detention + SYTF JH PRO 20-22 - 75 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7689 FACILITY NAME: Tehama County Juvenile Detention Facility FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That 4/98: X 2001: 2003: OTHER: Apply): Field Representative: DATE: September 23, 2022 Forrest Coleman TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Contains a weapons locker as specified in these  regulations Contains a secure room for the confinement of minors pending admission to JH  Provides access to a shower  Provides a secure vault or storage space for minor's  valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2) Contains a minimum of 15 square feet of floor area  per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as  specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and  drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required  7689 Tehama Juvenile Detention JH PHY 20-22 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms.  Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located  only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate  with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures  03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear ceiling height of eight feet  03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear  ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches 7689 Tehama Juvenile Detention JH PHY 20-22 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 03: Outward swinging or lateral sliding door required  Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum  dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no  fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps).  03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than  30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) JH dayrooms contain 35 square feet of floor area per  minor. Dayrooms in camps and SPJHs contain 30 square  feet of floor area per minor. All dayrooms provide access to toilets, wash basins,  drinking fountains and showers. Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated  indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor-outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 7689 Tehama Juvenile Detention JH PHY 20-22 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and  of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single  dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security.  Academic Classrooms (NA SPJH; 1.12) Classrooms are designed for a maximum of 20  minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for  every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work  area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies.  Safety Room (1.13) Provides a minimum of 63 square feet of floor space  and a minimum clear ceiling height of eight feet Limited to one minor  Padded as specified in these regulations  There are one or more vertical view panels constructed of security glazing. Panels provide a  view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these  regulations Access to a toilet, wash basin and drinking fountain is  provided. 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the  room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access.  Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical  examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations  that is used for no other purpose; Privacy for minors;  7689 Tehama Juvenile Detention JH PHY 20-22 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Lockable storage for medical supplies;  Not less than 144 square feet floor space with no  single dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and pharmaceutical preparations as specified by Title  15 § 1438. Dining Areas (NA SPJH; 1.16) Minors dine on the units. There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual  barrier. Visiting Space (1.17) Visiting space is provided.  Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies  and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and  belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing  apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet containing a mop sink and sufficient area for storing  cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single  and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. 7689 Tehama Juvenile Detention JH PHY 20-22 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life safety, security,  communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Contain a minimum of 60 square feet of floor area  and provide for confidential consultation with minors There is a minimum of one suitably furnished  interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  Court Holding Room for Minors (1.26) Contains a minimum of 10 square feet of floor area  per minor Limited to no more than 16 minors  Provides 40 square feet of floor area and a minimum  clear ceiling height of eight feet Contains seating to accommodate all minors  Contains a toilet, wash basin and drinking fountain as  specified in these regulations Maximizes staffs' visual supervision of minors  Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms.  One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6  in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff  in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents  waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on  living units at a ratio of at least one shower or bathtub to every six minors. 7689 Tehama Juvenile Detention JH PHY 20-22 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5) Beds are at least 30 inches wide and 76 long and are  of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms,  single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) Padding in safety rooms covers the floor, door and  walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal  (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded  surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is  allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security  perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  Assess for New Construction/Remodel or Repair:  7689 Tehama Juvenile Detention JH PHY 20-22 - 7 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards:  American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7689 Tehama Juvenile Detention JH PHY 20-22 - 8 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections BSCC Code: 7689 FACILITY: Tehama County Juvenile Detention Facility TYPE: JH RC: 46 CONSULTANT: Forrest Coleman DATE: September 23, 2022 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicab # Each Room Total Size (L x W x H) FIXTURES* COMMENTS Designatio Type le Room # RC RC or T U W F S n Standard s Beds Square/Cubic s Feet Intake/Reception Holding 1998 4 4 (16) 70 sq. ft. 1 1 1 1 Safety 1998 1 1 (1) 76 sq. ft. Medical 1998 170 sq. ft. Attorney 1998 2 62 sq. ft. (2) – Visitors contact rooms (6) – Visitors phone booths (1) – Shower room with combo unit (1) – Property and storage room POD A Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teachers restrooms in back of room Dayroom 1998 1,400 sq. ft. Will dine on the unit Showers 1998 4 (2) Upstairs (2) Downstairs Janitor 1998 2 (1) Upstairs (1) Downstairs Houses younger youth and or girls POD C Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teachers restrooms in back of room *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7689 Tehama Juvenile Detention JH LASE 20-22 - 1 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicab # Each Room Total Size (L x W x H) FIXTURES* COMMENTS Designatio Type le Room # RC RC or T U W F S n Standard s Beds Square/Cubic s Feet Dayroom 1998 1,400 sq. ft. Will dine on the unit Showers 1998 4 (2) Upstairs (2) Downstairs Janitor 1998 2 (1) Upstairs (1) Downstairs Houses all males/ criminally sophisticated youth 2014-2018: No changes. 2016/2020: Added the Secure Youth Treatment Facility as a pod within the complex. Current Cycle Notes:2018-2020: Rated capacity changed to 46 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7689 Tehama Juvenile Detention JH LASE 20-22 - 2 - J460 LAS JUV-05.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections BSCC Code: 7690 FACILITY: Tehama County Secure Youth Treatment Facility TYPE: SYTF RC: 14 CONSULTANT: Forrest Coleman DATE: September 23, 2022 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicab # Each Room Total Size (L x W x H) FIXTURES* COMMENTS Designatio Type le Room # RC RC or T U W F S n Standard s Beds Square/Cubic s Feet Intake/Reception Holding 1998 4 4 (16) 70 sq. ft. 1 1 1 1 Safety 1998 1 1 (1) 76 sq. ft. Medical 1998 170 sq. ft. Attorney 1998 2 62 sq. ft. (2) – Visitors contact rooms (6) – Visitors phone booths (1) – Shower room with combo unit (1) – Property and storage room POD B Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teachers restrooms in back of room Dayroom 1998 1,400 sq. ft. Will dine on the unit Showers 1998 4 (2) Upstairs (2) Downstairs Janitor 1998 2 (1) Upstairs (1) Downstairs Janitor 1998 2 (1) Upstairs (1) Downstairs This unit houses Secure Youth Treatment youth 2018: N/A 2022: New Facility with the Tehama County Juvenile Detention Facility. No change to the Living Area Space and or recreation areas. Current Cycle Notes: 2020-2022 Rated Capacity of facility – 14 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7690 Tehama SYTF LASE 20-22 - 1 - J460 LAS JUV-05.dot (8/05)