Tehama County Probation (2023-2024 inspection cycle)

March 20, 2024 Greg Ulloa, Interim Chief of Probation Tehama County Probation Department P.O. Box 99 Red Bluff, CA 96080 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, TEHAMA COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Ulloa: The 2023-2024 Comprehensive Inspection of the Tehama County Probation Department has been completed. A pre-inspection briefing was held on Friday, July 7, 2023, and the following facilities were inspected between Tuesday, October 17, 2023 and Friday, October 20, 2023: FACILITY NAME BSCC # FACILITY TYPE Tehama County Juvenile Detention Facility 7689 JH Tehama County Secure Youth Treatment Facility 7690 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to the annual inspection, Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity. Greg Ulloa, Interim Chief of Probation Page 2 Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. An Exit Briefing with your staff was held on Friday, October 20, 2023; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at forrest.coleman@bscc.ca.gov or call (916) 508-7559 if you have any questions. Sincerely, FORREST COLEMAN Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Tehama County Juvenile Court* Chair, Juvenile Justice Commission, Tehama County* Chair, Board of Supervisors, Tehama County* County Administrator, Tehama County* Deputy Chief Probation Officer (Juvenile Hall), Tehama County *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7689+ Tehama County Probation JH SYTF LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7689 FACILITY NAME: Tehama County Juvenile Detention Facility (TCJDF) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Greg Ulloa, Chief Probation Officer (CPO); Shelly Pluim, Deputy Chief Probation Officer; Brian Lair, Family Medicine Physician; John Harrington, Scott Currier, Fred Avila and Dan Jones, Supervising JDFCs; Arturo S., Juvenile Detention Counselor; Galo Pleitez, Tehama Oaks Teacher; Octavio Madrigal, Nutritional Program Supervisor; Amber Wilson, Behavioral Health Clinician; Female youth age 17; two Male youth ages 17; random youth and detention staff during facility tour. FIELD REPRESENTATIVE: Forrest Coleman DATE: October 20, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION This inspection was conducted over 10 OF BUILDING AND GROUNDS months into the first year of the 2023-2024 inspection cycle. Therefore, BSCC staff On an annual basis, or as otherwise required by law, requested that the Tehama County Juvenile each juvenile facility administrator shall obtain a Detention Facility (TCJDF) provide all documented inspection and evaluation from the "County Inspections and Evaluation of following: Grounds" inspection reports that occurred within a year of the current inspection date. In addition, BSCC requested dates of ☐ ☒ ☐ pending annual reports that shall occur following the BSCC inspection up to December 31, 2023. County inspections and evaluation of grounds were performed by authorized persons and agencies per Title 15 Regulation. There were no areas of non- compliance discovered during the inspections. (A) County building inspection by agency designated 2023: by the Board of Supervisors to approve building Completed on September 7, 2023, and safety; conducted by Tehama County Building Inspectors, Edwardo Griego and Jeff ☐ ☒ ☐ Ritchie. There were no areas of noncompliance discovered during the County Building inspections. (B) Fire authority having jurisdiction, including a fire 2023: clearance as required by Health and Safety Code Completed on October 16, 2023, and Section 13146.1 (a) and (b); conducted by Dave Doughty of Tehama ☐ ☐ County Fire Department. ☒ There were no areas of noncompliance discovered during the local Fire Authority inspections. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2023: Health and Safety Code Section 101045; Medical Mental Health: Completed on October 11, 2023, and conducted by Richard Wickenheiser, Tehama County HS; Amy Condie and Linda Wimer, Tehama County, PHS Nurses; Alexis Ross, Tehama County, Assistant Exec. Dir. Prog. PHS. Nutrition: Completed on October 11, 2023, ☐ ☐ ☒ and conducted by Heather Gomes, Public Health Nutritionist. Environmental Health: Completed on October 11, 2023, and conducted by Amanda Young, REHS. There were no areas of noncompliance discovered during the Health Officer Health Services inspections. (D) County superintendent of schools on the adequacy Education for the Tehama County Juvenile of educational services and facilities as required in Detention Facility is provided by the Section 1370; Tehama County Office of Education. 2023: ☐ ☐ Completed on October 19, 2023, and ☒ conducted by Ryan Vercruysse, Teacher/Administrator, Red Bluff HS. There were no areas of noncompliance discovered during the educational services inspections. (E) Juvenile court as required by Section 209 of the 2023: Welfare and Institutions Code Completed on December 19, 2023, and conducted by Hon. Laura S. Woods, Judge ☐ ☐ of Superior Court. ☒ There were no areas of noncompliance discovered during the Juvenile Court inspection. (F) Juvenile Justice Commission as required by Section The Juvenile Justice Commission conducts 229 of the Welfare and Institutions Code or annual inspections of the facility. Probation Commission as required by Section 240 of the Welfare and Institutions Code. 2023: Completed on October 4, 2023, and ☐ ☐ conducted by JJC Commissioners Linda ☒ Lucas, Barbara Thomas, and Tony Cardenas. There were no areas of noncompliance discovered during the Juvenile Justice Commission inspections. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS An Appointment and Qualification Letter, BSCC Note: Compliance with this section is dated July 1, 2023, was received from determined by receipt of the Chief Probation Officer’s Interim Chief Probation Officer (CPO), Greg certification letter confirming that all elements of Ulloa, certifying all appointments of Tehama County Probation staff are pursuant to the regulation are met. applicable laws including minimum standards (a) Appointment ☐ ☐ from BSCC, Penal Code 6035. Further, all ☒ In each juvenile facility there shall be a superintendent, staff who are present at the facility meet all director or facility manager in charge of its program and required qualifications and clearances including contract personnel, volunteers, and employees. Such superintendent, director, facility other non-employees. manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess The elements of this regulation are knowledge, skills and abilities appropriate to confirmed in the CPO Appointment and ☒ ☐ ☐ their job classification and duties in Qualification Letter dated July 1, 2023. accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical The elements of this regulation are examination including tuberculosis screening confirmed in the CPO Appointment and ☒ ☐ ☐ test and evaluation for immunity to contagious Qualification Letter dated July 1, 2023. illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the The elements of this regulation are selection and training requirements adopted by confirmed in the CPO Appointment and the Board pursuant to Section 6035 of the Qualification Letter dated July 1, 2023. Penal Code; and ☒ ☐ ☐ The Board of State and Community Corrections, Standard and Training for Corrections (STC), Division reports that the Shasta County Probation Department follows Title 15 regulatory training requirements. (4) conduct a criminal records review, on each The elements of this regulation are new employee, and psychological examination ☒ ☐ ☐ confirmed in the CPO Appointment and in accordance with Section 1031 et seq. of the Qualification Letter dated July 1, 2023. Government Code. (c) Contract personnel, volunteers, and other non- Policy 803 Juvenile Detention Facility Non- employees of the facility, who may be present at the Sworn or Support Staff Orientation facility, shall have such clearance and qualifications as may be required by law, and their presence at Per policy facility administrators, all contract personnel, volunteers, and other non- the facility shall be subject to the approval and control of the facility manager. ☒ ☐ ☐ employees participate in background checks as required by the Probation Department. The elements of this regulation are confirmed in the CPO letter dated July 1, 2023. We also interviewed supervisory staff to confirm compliance. 1321 STAFFING Policy 300: Staffing Each juvenile facility shall: The policy identifies all expectations and responsibilities of the Title 15 Regulation minimum standards. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to Policy 300.1: Policy Statement carry out the overall facility operation and its The facility director ensures that each shift is programming, to provide for safety and security of staffed with enough youth supervision staff to youth and staff, and meet established standards guarantee that no required services are and regulations; denied to a youth. ☒ ☐ ☐ BSCC staff reviewed the above policies and procedures, as well as the agency’s Organization Chart, random weekly staff schedule, and daily unit schedule covering two consecutive weeks in August, September, and October of 2023. In addition, we made personal observations. b) ensure that no required services shall be denied Policy 300.1: Policy Statement because of insufficient numbers of staff on duty The staffing consisted of: absent exigent circumstances; • 1 Deputy Chief Probation Officer • 5 Juvenile Detention Facility Counselor Supervisors • 16 Juvenile Detention Facility Counselors ☒ ☐ ☐ • 9 Extra-Help Staff Through our documentation review, personal observations, as well as, through interviews with staff and youth housed at the facility, TCJDF regularly ensures that the staffing is adequate and that programming and services are not canceled because of staffing issues. c) have a sufficient number of supervisory level staff to Policy 300.2A1: Procedure-Supervisory ensure adequate supervision of all staff members; Level Staff The staffing consisted of: 1 Deputy Chief Probation Officer 5 Juvenile Detention Facility Counselor Supervisors 16 Juvenile Detention Facility Counselors ☒ ☐ ☐ 9 Extra-help staff Through our documentation review, personal observations, as well as, through interviews with staff and youth housed at the facility, TCJDF regularly ensures that the staffing is adequate and that programming and services are not canceled because of staffing issues. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) have a clearly identified person on duty at all times Policy 300.2A1: Procedure-Supervisory who is responsible for operations and activities and Level Staff has completed the Juvenile Corrections Officer The elements of this regulation are Core Course and PC 832 training; confirmed in the CPO letter dated July 1, 2023. The Supervisor on duty is responsible for the operations of the facility and ensures that ☒ ☐ ☐ facility counselors are following expectations for the unit programming and activities of the youth. Per policy, in the absence of a supervisory level staff, an Acting Supervising Counselor (ASC) shall be designated and shall meet the requirements outlined for a Tehama JDC Supervisor. BSCC staff observed that there is always a JDFCS or an ASC on duty. e) have at least one staff member present on each Policy 300.2B1: Procedure-Line Level Staff living unit whenever there are youth in the living Through personal observations, as well as, unit; through interviews with staff and youth ☒ ☐ ☐ housed at the facility, TCJDF regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. f) have sufficient food service personnel relative to the Policy 300.2C1: Procedure-Support Staff number and security of living units, including staff There is a supervising cook who assists in qualified and available to: plan menus meeting preparing meals and oversees kitchen nutritional requirements of youth; provide kitchen operations. There are also two additional supervision; direct food preparation and servings; cooks that assist with kitchen duties. The conduct related training programs for culinary staff; supervising cook has a nutritionist who and maintain necessary records; or, a facility may provides quarterly assistance and reviews, serve food that meets nutritional standards ☒ ☐ ☐ and is available as needed. The kitchen staff prepared by an outside source; deliver meals to the units on temperature- controlled meal carts. We were impressed to learn that there is a concerted effort three days per week, youth receive two hot meals per day. This exceeds Title 15 minimum standards. g) have sufficient administrative, clerical, recreational, Policy 300.2C: Procedure-Support Staff medical, dental, mental health, building BSCC staff interviewed medical services maintenance, transportation, control room, facility personnel, education services, and detention security and other support staff for the efficient staff. We also made personal observations management of the facility, and to ensure that youth ☒ ☐ ☐ over the course of the inspection week. supervision staff shall not be diverted from supervising youth; and, The TCJDF contracts with outside agencies to assist in providing pro-social programming to youth. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide Policy 300.2B1: Procedure-Supervision continuous wide-awake supervision of youth, Level Staff subject to temporary variations in staff assignments BSCC staff interviewed JDF staff and to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the ☒ ☐ ☐ reviewed housing unit logs, programming schedules, and employee daily schedules. following facility types: The Tehama County JDF regularly provides staffing levels that enable the facility to meet the minimum standards for this regulation. (1) Juvenile Halls (minimum youth-staff ratio) Policy 300.2B2: Procedure-Line Level Staff (A) during the hours that youth are awake, one wide- In review of housing unit logs, and the daily awake youth supervision staff member on duty for each 10 youth in detention; staff schedule, as well as, through personal observation, the TCJDF ensures that “One wide-awake” JDFC staff is present and that ☒ ☐ ☐ staffing ratios are consistently in compliance with Title 15 minimum standards for this regulation. At the time of the inspection, there were 18 youth housed at the Tehama JDF # 7689. (B) during the hours that youth are confined to their Policy 300.2B3: Procedure-Line Level Staff room for the purpose of sleeping, one wide- In review of housing unit logs, and the daily awake youth supervision staff member on duty staff schedule, as well as, through personal for each 30 youth in detention; ☒ ☐ ☐ observation, the TCJDF ensures that “One wide-awake” JDFC staff is present and that staffing ratios are consistently in compliance with Title 15 minimum standards for this regulation. (C) at least two wide-awake youth supervision staff Policy 300.2B5: Procedure-Line Level Staff members on duty at all times, regardless of the In review of housing unit logs, and the daily number of youth in detention, unless an ☒ ☐ ☐ staff schedule, the TCJDF ensures at least arrangement has been made for backup support two wide-awake youth supervision staff services which allow for immediate response to members are always on duty. emergencies; and, (D) at least one youth supervision staff member on duty Policy 300.2B4: Procedure-Line Level Staff who is the same gender as youth housed in the Through documentation review, personal facility. ☒ ☐ ☐ observations, as well as, through interviews with detention staff, TCJDF regularly ensures that there is always a detention staff who is the same gender as the youth. (E) personnel with primary responsibility for other Policy 300.2C2 duties such as administration, supervision of The above policy clearly identifies the roles personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as ☒ ☐ ☐ and responsibilities of staff who are not deemed youth supervision staff. Only youth youth supervision staff positions. supervision staff provide supervision of the youth. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Special Purpose Juvenile Halls (minimum The Tehama County Juvenile Detention youth-staff ratio) Facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide-awake ☐ ☐ ☒ Hall. Therefore, this section of the Title 15 youth supervision staff member is on duty for each Regulation is not applicable to this inspection 10 youth in detention; report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) The Tehama County Juvenile Detention (A) during the hours that youth are awake, one wide- Facility is not a Camp. Therefore, this section ☒ ☐ ☒ awake youth supervision staff member on duty for of the Title 15 Regulation is not applicable to each 15 youth in the camp population; this inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF Policy 802 ORIENTATION AND TRAINING The elements of this regulation are (a) Prior to assuming any responsibilities each youth confirmed in the Appointment and supervision staff member shall be properly oriented Qualifications Letter provided by Interim to their duties, including: Chief Probation Officer (CPO), Greg Ulloa. The letter certifies that TCJDF Probation Officers and Juvenile Detention Facility ☒ ☐ ☐ Counselors (JDFC) have been appointed with applicable provisions of law. According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, Tehama County Juvenile Detention Facility (TCJDF) meets Title 15 minimum standards regarding staff training and orientation. (1) youth supervision duties; Policy 802.2.1B1: General Information The Supervising Juvenile Detention Facility ☒ ☐ ☐ Counselor sets the Orientation Schedule and manages new staff training, as well as manages the Daily Training Report (DTR). (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 802.2.1B2: General Information (3) the identity of their supervisor; ☒ ☐ ☐ Policy 802.2.1B3: General Information (4) the identity of persons who are responsible to Policy 802.2.1B4: General Information them; Every Juvenile Detention Facility Counselor ☒ ☐ ☐ (JDFC) receives 40 hours of orientation and training that includes this section of the regulation. (5) persons to contact for decisions that are Policy 802.2.1B5: General Information ☒ ☐ ☐ beyond their responsibility; and (6) ethical responsibilities. Policy 802.2.1B6: General Information The assigned supervisor ensures that newly ☒ ☐ ☐ hired detention staff and non-sworn staff are properly trained with the elements of this regulation. (b) Prior to assuming any responsibility for the Policy 802.2.2A: Juvenile Detention Facility supervision of youth, each youth supervision staff Counselor and Extra Help Orientation member shall receive a minimum of 40 hours of facility-specific orientation, including: All new full-time and temporary employees receive 40 hours of Introductory Training. ☒ ☐ ☐ According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, Tehama County JDF ensures each youth supervision staff member shall receive a minimum of 40 hours of facility-specific orientation training. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) individual and group supervision techniques; Policy 802.2.2A1: Juvenile Detention Facility Counselor and Extra Help Orientation New hire Daily Training Reports (DTR) are completed by a veteran JDF Counselor and forwarded to the Training Supervisor. The ☒ ☐ ☐ Training Supervisor ensures the DTRs are complete and reviews the DTR with the new- hire trainee. New-hire training documentation shows the new-hire acknowledgments of training and supervisory review. (2) regulations and policies relating to discipline Policy 802.2.2A2: Juvenile Detention Facility and rights of youth pursuant to law and the Counselor and Extra Help Orientation provisions of this chapter; ☒ ☐ ☐ BSCC staff were impressed with the JDFC Staff Orientation/Training which is very detailed and captures the elements of all sections of this regulation (3) basic health, sanitation and safety measures; Policy 802.2.2A3: Juvenile Detention Facility ☒ ☐ ☐ Counselor and Extra Help Orientation (4) suicide prevention and response to suicide Policy 802.2.2A4: Juvenile Detention Facility attempts Counselor and Extra Help Orientation The elements of this regulation are identified in and confirmed in the CPO’s Appointment ☒ ☐ ☐ and Qualifications Letter. In addition, detention staff receive suicide prevention training as part of their initial training as well as annual suicide prevention training updates. (5) policies regarding use of force, de-escalation Policy 802.2.2A5: Juvenile Detention Facility techniques, chemical agents, mechanical and Counselor and Extra Help Orientation physical restraints; New hire Daily Training Reports (DTR) are ☒ ☐ ☐ completed by a veteran JDF Counselor and forwarded to the Training Supervisor. The Training Supervisor ensures the DTRs are complete and reviews the DTR with the new- hire trainee. (6) review of policies and procedures referencing Policy 802.2.2A: Juvenile Detention Facility trauma and trauma-informed approaches; Counselor and Extra Help Orientation ☒ ☐ ☐ New-hire training documentation shows the new-hire acknowledgments of training and supervisory review. (7) procedures to follow in the event of Policy 802.2.2A6: Juvenile Detention Facility ☒ ☐ ☐ emergencies; Counselor and Extra Help Orientation 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) routine security measures, including facility Policy 802.2.2A7: Juvenile Detention Facility perimeter and grounds; Counselor and Extra Help Orientation ☒ ☐ ☐ New-hire training documentation shows the new-hire acknowledgments of training and supervisory review. (9) crisis intervention and mental health referrals to Policy 802.2.2A8: Juvenile Detention Facility mental health services; Counselor and Extra Help Orientation ☒ ☐ ☐ Staff receive initial training in addition to an annual suicide prevention update. (10) documentation; and Policy 802.2.2A9: Juvenile Detention Facility ☒ ☐ ☐ Counselor and Extra Help Orientation (11) fire/life safety training Policy 802.2.2A10: Juvenile Detention Facility Counselor and Extra Help Orientation The assigned supervisor ensures that newly hired detention staff are properly trained with ☒ ☐ ☐ the elements of this regulation. BSCC staff confirmed that detention staff also receive annual emergency procedures training. (c) Prior to assuming sole supervision of youth, each Policy 802.2.3A: Juvenile Detention Facility youth supervision staff member shall successfully Counselor Primary Supervision of Youth complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal The elements of this regulation are Code Section 6035. ☒ ☐ ☐ confirmed in the CPO letter dated July 1, 2023. Staff complete CORE within the first year of the assignment. (d) Prior to exercising the powers of a peace officer Policy 802.2.3B: Juvenile Detention Facility youth supervision staff shall successfully complete Counselor Primary Supervision of Youth training pursuant to Section 830 et seq. of the Penal Code. The elements of this regulation are ☒ ☐ ☐ confirmed in the CPO letter dated July 1, 2023. Staff complete PC 832 within the first year of assignment. 1323 FIRE AND LIFE SAFETY Policy 908.3: Staff Training Whenever there is a youth in a juvenile facility, there All staff shall receive Fire and Life Safety shall be at least one wide awake person on duty at all Training either through CORE training or times who meets the training standards established by ☒ ☐ ☐ other contracted certified providers. the Board for general fire and life safety which relate The elements of this regulation are specifically to the facility. confirmed in the CPO letter dated July 1, 2023. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 100: Policy and Procedure Manual, Orientation and Use All facility administrators shall develop, publish, and implement a manual of written policies and procedures Policies and procedures must be reviewed at that address, at a minimum, all regulations that are least on a biennial basis. The Deputy Chief applicable to the facility. Such a manual shall be made Probation Officer (DCPO), or the assigned available to all employees, reviewed by all employees, designee, is responsible for review and, and shall be administratively reviewed at a minimum when necessary, revision of the manual. every two years, and updated, as necessary. Those records relating to the standards and requirements set New staff are required to review Policy and forth in these regulations shall be accessible to the Procedure as part of training and orientation Board on request. expectations. The manual shall include: As a new policy is released or as the current ☒ ☐ ☐ policy is updated, staff are required to read and sign acknowledging their understanding of new and or updated policies and procedures. DCPO A letter written by Division Director, Shelley Pluim, and dated October 17, 2023, acknowledges that the Policies and Procedures manual continues to be reviewed on a biennial basis or as needed. BSCC staff observed that the policy and procedure manual is available to staff both on the shared drive and in hard copy manuals. (a) table of organization, including channels of Policy 202: Organizational Chart communications and a description of job Policy 203: Roles and Responsibilities of classifications; Facility Administration ☒ ☐ ☐ Policy 204: Roles and Responsibilities of Juvenile Detention Facility Counselors Policy 205: Roles of Probation Staff Policy 301: Chain of Command (b) responsibility of the probation department, purpose Policy 200: Department Mission Statement, of programs, relationship to the juvenile court, the Policy 201, Legal Origins, Establishment and Juvenile Justice/Delinquency Prevention Purpose Commission or Probation Committee, probation staff, school personnel and other agencies that are In review of inspection reports by the involved in juvenile facility programs; Juvenile Court, the Juvenile Justice Commission, and through interviews with the ☒ ☐ ☐ probation staff, school personnel and other agencies, all collaborative partners have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the Tehama County Probation Department’s policy and procedure manual. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) responsibilities of all employees; Policy 203: Roles and Responsibilities of Facility Administration Policy 204: Roles and Responsibilities of Juvenile Detention Facility Counselors Policy 205: Roles of Probation Staff ☒ ☐ ☐ In a review of a thorough inspection of the above policies and procedures, Tehama County JDF complies with this regulation. (d) initial orientation and training program for Policy 802: Juvenile Detention Facility employees; Counselor Orientation The minimum Title 15 requirements for this ☒ ☐ ☐ regulation are confirmed in Interim CPO, Greg Ulloa’s, Appointment and Qualifications Letter dated July 1, 2023. (e) initial orientation, including safety and security Policy 803.2.1 B: Procedures-General issues and anti-discrimination policies, for support Information staff, contract employees, school, mental/behavioral Prior to initial entry to the facility, the TCJDF health and medical staff, program providers and ensures new support staff, contractors, and volunteers; or volunteers undergo a safety/security ☒ ☐ ☐ briefing and must complete the vendors’ and volunteers’ initial orientation training. BSCC staff observed that areas of the initial orientation are specifically geared toward non-probation staff that are identified in this section of the regulation. (f) maintenance of record-keeping, statistics and Policy 203.6 Population Reporting communication system to ensure: Agency utilizes Caseload Explorer, an ☒ ☐ ☐ electronic case management system to ensure accurate data collection and record- keeping for the agency. (1) efficient operation of the juvenile facility; Policy 203.6 Population Reporting In part, a case management system, handwritten tracking forms, Housing unit ☒ ☐ ☐ logbooks, housing unit programming forms, and shift activity schedules are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; ☒ ☐ ☐ Policy 203.6 Population Reporting (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 203.6 Population Reporting (4) supply of information to the juvenile court and Policy 203.6 Population Reporting those authorized by the court or by the law; and, The agency utilizes a case management ☒ ☐ ☐ system (Caseload Explorer) for communication and record keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. ☒ ☐ ☐ Policy 203.6 Population Reporting 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) ethical responsibilities; ☒ ☐ ☐ Policy 308: Standards of Conduct, Ethics (h) trauma-informed approaches; Policy 312: Staff Interaction with Detained Youth In addition to following expectations of the ☒ ☐ ☐ above policy, as part of the annual review training, all Tehama County JDF detention staff participate in training that includes but is not limited to, the trauma-informed approaches. (i) culturally responsive approaches; Policy 312: Staff Interaction with Detained Youth The TCJDF acknowledges and embraces the customs and traditions of diverse populations. This is partially accomplished ☒ ☐ ☐ through the Makerspace program. Makerspace is a place where young people have an opportunity to explore their interests, learn to use tools and materials, both physical and virtual, and develop creative projects. (j) gender responsive approaches; Policy 312: Staff Interaction with Detained Youth ☒ ☐ ☐ As part of annual review training, all TCJDF detention staff participated in training that included but was not limited to, gender- responsive approaches. (k) a non-discrimination provision that provides that all Policy 101: Non-Discrimination youth within the facility shall have fair and equal access to all available services, placement, care, BSCC staff reviewed the above policy and treatment, and benefits, and provides that no orientation packets and interviewed youth to person shall be subject to discrimination or conclude that the TCJDF complies with the harassment on the basis of actual or perceived elements of this regulation. race, ethnic group identification, ancestry, national ☒ ☐ ☐ origin, immigration status, color, religion, gender, Youth indicated that they were being treated sexual orientation, gender identity, gender fairly. Detention staff and non-detention staff expression, mental or physical disability, or HIV are required to take non-discriminatory status, including restrictive housing or classification training. decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 402.2: Procedures chemical agents related security devices, and Policy 602.5.1: Storage, Issue, and Disposal weapons and ammunition, where applicable; of OC Spray Canisters ☒ ☐ ☐ The policy has clear and concise expectations regarding the storage and maintenance of OC Spray. Staff are encouraged to store OC canisters in their assigned lockers while off duty. (m) establishment of procedures for collection of Medi- Juvenile Probation officers collect Medi-Cal Cal eligibility information and enrollment of eligible eligibility information and enroll eligible youth ☒ ☐ ☐ youth; and, in field services as part of the case plan process. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of Policy 507.5: PREA sexual abuse, sexual assault and sexual Policy 507.5.1: Policy Statement harassment. The policy shall include an approach to preventing, detecting and responding to such In interviewing multiple youth housed at ☒ ☐ ☐ conduct and any retaliation for reporting such TCJRF, during the intake process youth are conduct, as well as a provision for reporting such made aware of PREA and provided multiple conduct by youth, staff or a third party. outlets for reporting any form of sexual abuse, assault, and or sexual harassment. 1325 FIRE SAFETY PLAN Policy 908: Fire Safety Plan and Emergency Procedures The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with Facility Administrator collaborates with the ☒ ☐ ☐ the State Fire Marshal, in developing a plan for fire Red Bluff Fire Department Division Chief. safety which shall include, but not be limited to: Based on the documentation provided, the facility meets compliance with this regulation. a) a fire prevention plan to be included as part of the Policy 908.2.1A: Procedures-General ☒ ☐ ☐ manual of policy and procedures; Information b) monthly fire and life safety inspections by facility Policy 908.2.1A2: Procedures-General staff with two- year retention of the inspection Information record; We requested a review of monthly Fire and Life Safety facility inspections that occurred since the prior 2022 BSCC inspection. The facility documents monthly Fire and Life ☒ ☐ ☐ Safety inspections on an Office Safety and Inspection Checklist. The facility has responded well in developing a comprehensive and well-detailed checklist. Documentation shows that the inspections are completed every month per Title 15 regulations. c) fire prevention inspections as required by Health TCJDF ensures Fire Prevention inspections and Safety Code Section 13146.1(a) and (b); are performed per Title 15 Regulations. The inspection is required on a biennial basis. ☒ ☐ ☐ The annual fire prevention inspection was conducted on October 16, 2023, by Dave Doughty of the Tehama County Fire Department. A fire clearance was granted. d) an evacuation plan; Policy 908.2.1A3: Procedures-General Information ☒ ☐ ☐ Evacuation signs are posted throughout the facility. TCJDF provides ongoing training to new and existing staff by conducting fire drills. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; Policy 908.2.1A4: Procedures-General Information Policy 908.7: Fire Drills We reviewed all quarterly fire drills that ☒ ☐ ☐ occurred from the prior September 2022 BSCC inspection to the present. Good improvements with detail were made since the prior inspection. The facility is compliant with this regulation. f) a written plan for the emergency housing of youth in Policy 908.2.1A5: Procedures-General the case of fire; and, Information Policy 908.6: Evacuation to Off-Site Location ☒ ☐ ☐ The Tehama County Juvenile Detention Facility and the neighboring Shasta County Juvenile Detention Facility have an agreement in place should there be a need for the emergency housing of youth. g) development of a fire suppression pre-plan in Policy 909: Fire Suppression Pre-Plan cooperation with the local fire department. The fire suppression pre-plan has been ☒ ☐ ☐ developed in coordination between the Probation Administration and Division Chief Michael Bachmeyer, from Red Bluff Fire Department. 1326 SECURITY REVIEW Policy 400 Security Review Each facility administrator shall develop policies and A letter dated July 1, 2023, and written by procedures to annually review, evaluate, and document Interim Chief Probation Officer, Greg Ulloa, security of the facility. The review and evaluation shall confirms a security review was completed. include internal and external security, including, but not ☒ ☐ ☐ limited to, key control, equipment, and staff training. All aspects of the facility were inspected and reported to the facility administration. When and if deficiencies are discovered repair requests are immediately submitted. 1327 EMERGENCY PROCEDURES Chapter 9: Emergency Procedures The facility administrator shall develop facility-specific A letter dated July 1, 2023, and written by policies and procedures for emergencies that shall ☒ ☐ ☐ Interim Chief Probation Officer, Greg Ulloa, include, but not be limited to: confirms an emergency review was completed. (a) escape, disturbances, and the taking of hostages; Policy 902.1 Hostage Situation ☒ ☐ ☐ Policy 904: Disturbance-Riot Policy 905: Escape (b) civil disturbance, active shooter and terrorist Policy 903: Civil Disturbance attack; ☒ ☐ ☐ (c) fire and natural disasters; Policy 908: Fire Safety Plan and Emergency Procedures ☒ ☐ ☐ Policy 909: Fire Suppression Pre-Plan Policy 910: Earthquake Policy 911: Flood 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) periodic testing of emergency equipment; Policy 900.2.1.B.2 ☒ ☐ ☐ The County Maintenance Division tests all emergency equipment quarterly. (e) emergency evacuation of the facility; and Policy 908.2.1A3: Evacuation Plan Policy 908.6: Evacuation to Off-Site Location ☒ ☐ ☐ The emergency procedure review memo aids in confirming that the elements of this regulation meet compliance with this regulation. (f) a program to provide all youth supervision staff Policy 900.1: Policy Statement with an annual review of emergency procedures. BSCC staff were provided with and reviewed ☒ ☐ ☐ class training rosters that show that all TCJDF detention staff have annually reviewed emergency procedures. 1328 SAFETY CHECKS Policy 502: Safety Room Checks The facility administrator shall develop and implement We reviewed random Safety Checks logs policy and procedures that provide for direct visual over the inspection cycle. In addition, we observation of youth at a minimum of every 15 specifically reviewed the months of August, minutes, at random or varied intervals during hours September, and October 2023. when youth are asleep or when youth are in their The room Safety Check logs show the rooms, confined in holding cells or confined to their checks were completed in random and bed in a dormitory. Supervision is not replaced, but varied patterns and at a minimum of every may be supplemented by, an audio/visual electronic 15 minutes. surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid BSCC staff observed that the Safety Checks in emergencies. All safety checks shall be documented Log does not clearly and or consistently with the actual time the check is completed. reference or show when a youth remains in his /her room when the remainder of the group is out of their rooms. In addition, there are regular inconsistencies in indicating ☒ ☐ ☐ when the group is “all out “or “all in”. This would give a false indication of if and when youth are out of their respective rooms. To ensure ongoing compliance, BSCC staff provided technical assistance by indicating that to maintain ongoing compliance, the facility shall ensure it follows its own policy, Technical Assistance is provided in recommending either using the comment section to provide clarity of which youth remained in his/her room or indicate it in the safety check at the start time. In addition, BSCC staff discussed favorable outcomes when TCJDF detention staff follow a standard documentation format that is consistent with policy expectations. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Policy 511: Suicide Prevention Program We reviewed suicide ideation reports that The facility administrator, in collaboration with the occurred since the prior September 2022 healthcare and behavioral/mental health inspection. The reports show that the facility administrators, shall plan and implement written administrator, in collaboration with policies and procedures which delineate a Suicide healthcare and behavioral/mental health, Prevention Plan. The plan shall consider the needs of have a suicide prevention plan that is youth experiencing past or current trauma. Suicide effective and sustainable. prevention responses shall be respectful and in the least invasive manner consistent with the level of Incident reports were reviewed, and it was suicide risk. The plan shall include the following noted the six reported suicide attempts that elements: resulted in injury or being physically ☒ ☐ ☐ restrained occurred between September and October 2023. Two youths encompassed four of the reported incidents. One youth suicide attempt resulted in serious injury. In review, the facility followed appropriate procedures and followed all notification protocols. BSCC staff also observed that youth and detention staff participated in debriefings and individual counseling was made available. Post-incident, youth were placed on an appropriate suicide watch and the appropriate protections were implemented. (a) Suicide prevention training as required in Section Policy 511.2: Suicide Prevention Program, 1322, Youth Supervision Staff Orientation, and General Information Training and the Juvenile Corrections Officer Core Course. The elements of this regulation are confirmed in the CPO letter dated July 1, 2023. ☒ ☐ ☐ An annual 4-hour refresher training is included in the TCJDF Suicide Prevention Plan. In addition, staff receive suicide prevention training during Counselor CORE training. (b) Screening, Identification Assessment and Policy 511.3C: Suicide Prevention Program, Precautionary Protocols Procedures (1) All youth shall be screened for risk of suicide at intake and as needed during We reviewed random youth intake detention. screenings and/or assessments completed by Intake facility staff. The booking officer communicates with the arresting officer, facility staff, family members, and medical ☒ ☐ ☐ and mental health personnel as part of the screening process for suicide risk. The Intake Officer completes the Suicide Screening Form and the Intake Observation Sheet. The questionnaire provides youth an opportunity to self-report suicide behaviors and allows staff to identify and or prevent suicide behaviors. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) All youth supervision staff who perform Policy 511.2: Suicide Prevention Program, intake processes shall be trained in General Information screening youth for risk of suicide. ☒ ☐ ☐ An annual 4-hour refresher training is included in the TCJDF Suicide Prevention Plan. (3) All youth who have been identified during Policy 511.3(C): Suicide Prevention the intake screening process to be at risk Program, Procedures of suicide shall be referred to behavioral/mental health staff for a suicide In a review of the above policy and an risk assessment. interview with behavioral health staff, we ☒ ☐ ☐ confirmed that the TCJDF meets Title 15 minimum standards for this regulation. The Behavioral Health Clinician is onsite Mondays and Fridays or as needed to evaluate and screen intakes. (4) Precautionary protocols shall be Policy 511.3(D): Suicide Prevention developed to ensure the youth’s safety Program, Procedures pending the behavioral/mental health assessment. The TCJDF incorporates a mental health clinician referral process. Precautionary protocols include, but are not limited to, the following: • Suicide Watch Level 1, for use ☒ ☐ ☐ when information of a youth being suicidal is confirmed or suspected. • Suicide Watch Leve 2, for use when the youth is an immediate risk to themselves and or others. • Suicide Watch Level 3, for use when it is deemed necessary to have a youth under direct observation. (c) Referral process to behavioral/mental health staff Policy 511.3(C)(1)a-c: Suicide Prevention for assessment and/or services. Program, Procedures BSCC staff reviewed suicide attempts and/or suicide ideations from the prior September 2022 inspection to the current inspection. We also interviewed Behavioral Health staff. ☒ ☐ ☐ If behavioral/medical staff are on site, they would be contacted directly to assess any youth who are identified at intake or at any time during detention as being suicidal. If they are not on site, then TCDF staff have direct contact numbers for the on-call mental health provider. The last option would be to call the crisis line for immediate assistance. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Procedures for monitoring of youth identified at Policy 511.3(D): Suicide Prevention risk for suicide. Program, Procedures Policy 511.3(F): Suicide Prevention Program, Procedures Suicide Watch Level 1: Able to be assigned ☒ ☐ ☐ by JDF staff. 10-minute safety checks. Suicide Watch Level 2: Only able to be assigned status by the health supervisor or designee. 5-minute safety checks Suicide Watch Level 3: Constant visual (e) Safety Interventions Policy 511.3(G): Suicide Prevention (1) Procedures to address intervention Program, Procedures protocols for youth identified at risk for suicide which may include, but are not The facility has a comprehensive and well- ☒ ☐ ☐ limited to: detailed suicide classification and supervision system that identifies youth who are actively suicidal, recently suicidal, and or have a prior history of suicidal activities. A. Housing consideration Policy 511.3(D): Suicide Prevention Program, Procedures ☒ ☐ ☐ Per policy, all youth on a Suicide Watch status are to be housed on the first floor of the Pods. B. Treatment strategies including Policy 511.3(D)(2)a-h: Suicide Prevention trauma-informed approaches Program TCJDF staff receive annual suicide ☒ ☐ ☐ prevention training updates to keep them knowledgeable of the utilization of trauma- informed approaches. (2) Procedures to instruct youth supervision Policy 511.3(D)(2)a-h: Suicide Prevention staff how to respond to youth who exhibit ☒ ☐ ☐ Program suicidal behaviors. (f) Communication Policy 511.3: Suicide Prevention Program, (1) The intake process shall include Procedures communication with the arresting officer At Intake, the intake JDFC asks targeted and family guardians regarding the youth’s questions of the arresting officer regarding a past or present suicidal ideations, ☒ ☐ ☐ youth’s mental, and or physical state of behaviors or attempts. being. In addition, each parent and or guardian is questioned regarding any prior or recent suicidal behaviors. (2) Procedures for clear and current Policy 511.3: Suicide Prevention Program, information sharing about youth at risk for Procedures suicide with youth supervision, healthcare, and behavioral/mental health staff. The intake JDFC will complete the Suicide ☒ ☐ ☐ Screening Form and the Observation sheet with the new intake. In a review of the documentation provided, we were able to conclude that TCJDF follows their policy accordingly. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Debriefing of Critical Incidents Related to Suicides Policy 511.4a: Suicide Prevention Program or Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with Policy 511.4: Suicide Prevention Program ☒ ☐ ☐ affected staff. (3) Process for a debriefing event with Policy 511.4: Suicide Prevention Program ☒ ☐ ☐ affected youth. (h) Documentation Policy 511.3: Suicide Prevention Program, (1) Documentation processes shall be Procedures developed to ensure compliance with this regulation In review of suicide ideation and suicide attempt incidents that occurred since the prior September 2022 inspection, ☒ ☐ ☐ documentation that may be included are: • Incident Report • Observation Sheet • Suicide Watch Level Forms • Suicide Risk Level Room Check Sheet Youth identified at risk for suicide shall not be denied Policy 511.3(A): Suicide Prevention the opportunity to participate in facility programs, Program, Procedures services and activities which are available to other non-suicidal youth, unless deemed necessary for the ☒ ☐ ☐ safety of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 203 Roles and Responsibilities of Facility Administration Each facility shall submit to the Board a letter of Policy 206: Reporting of Legal Actions notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities ☒ ☐ ☐ responsible for juvenile facility operation. At the time of this inspection, there were no reports of legal action having occurred during the first year of this 2023-2024 inspection cycle. 1341 DEATH AND SERIOUS ILLNESS OR Policy 913: Death and Serious Illness or INJURY OF A YOUTH WHILE DETAINED Injury of Detained Youth Policy 913.2.2(F): Facility Deputy Chief/Chief (1) Death of a Youth. Probation Officer (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental At the time of this inspection, there were no health director, shall develop written policies and reports of death or serious illness, or injury procedures in the event of the death of a youth ☒ ☐ ☐ having occurred during this first year of the while detained, which include notifications to 2023-2024 inspection cycle. necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in In the event of a death, the Facility Deputy loco parentis and the youth’s attorney of record. Chief PO or Chief Probation Officer would contact the Juvenile Court Judge, the attorney of record, and the youth’s parent or guardian. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the 913.2.3(A): Operation Review of In-Custody facility administrator, shall develop written policies Death and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☐ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Policy 913.2.4(A)2: Death in Custody Board a copy of the report submitted to the Reporting Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 913.2.4(A)3: Death in Custody from the administrator, the Board may within 30 Reporting calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 913.2.(1)(F): Facility Deputy (a) The facility administrator, in cooperation with the Chief/Chief Probation Officer health administrator, shall develop written policies At the time of this inspection, there were no and procedures for the notification to necessary reports of death or serious illness of a youth parties, which may include the Juvenile Court, the while detained at the Shasta JRF. parent, guardian or person standing in loco ☒ ☐ ☐ parentis and the youth’s attorney of record in the In the event of a death, the Facility Deputy case of a serious illness or injury of a youth. Chief PO or Chief Probation Officer shall contact the Juvenile Court Judge, the attorney of record, and the youth’s parent or guardian. 1342 POPULATION ACCOUNTING Policy 203.6: Population Reporting Each juvenile facility shall submit required population Per the Board of State and Community and profile survey reports to the Board within 10 ☒ ☐ ☐ Corrections records, TCJDF Profile survey working days after the end of each reporting period, in Reports are timely and meet minimum a format to be provided by the Board. standards for this regulation. 1343 JUVENILE FACILITY CAPACITY Policy 203.6C: Population Reporting- Population Accounting When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more Tehama County Juvenile Detention Facility’s than fifteen (15) calendar days in a month, the facility overall rated capacity is as follows: ☒ ☐ ☐ administrator shall provide a crowding report to the JH complex (max rated cap = 60): Board in a format provided by the Board. JDF facility #7689 = 46 Beds STYF Facility #7690 = 14 Beds 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Policy 506: Intake Procedures The facility administrator shall develop and implement Policy 506.2.C General Information written policies and procedures for admittance of youth that emphasize respectful and humane engagement BSCC staff reviewed random 2023 examples with youth, and reflect that the admission process may and the 10 most recent examples of youth be traumatic to youth who may have already admission packets completed. ☒ ☐ ☐ experienced trauma. Policies shall be trauma- informed, culturally relevant, and responsive to the Further, through a combination of a variety of language and literacy needs of youth. In addition to the documentation reviews, interviews with youth requirements of Sections 1324 and 1430 of these housed at the facilities, interviews with regulations: detention staff, and interviews with behavioral and medical health partners, BSCC staff confirmed compliance. (a) the admittance process shall include: Policy 506.7: Intake Phone Call (1) Access to two free phone calls within one hour of admittance in accordance with the Per policy, youth shall be advised of their provisions of Welfare and Institution Code rights to make three free phone calls to their Section 627; parent/guardian or responsible relative, their employer, and their attorney. ☒ ☐ ☐ BSCC staff reviewed documentation and interviewed detention staff, as well as youth housed at the facility. We confirmed that the facility offers required phone calls at intake utilizing the booking Face Sheet. (2) Offer of a shower; Policy 506.2.(C)4 General Information BSCC staff reviewed documentation and ☒ ☐ ☐ interviewed detention staff, as well as youth housed at the facility. We confirmed that the facility offers a shower during the intake process. (3) Documented secure storage of personal Policy 506.2.(C)5 General Information belongings; Policy 506.6.A: Youth Property Inventory and Storage ☒ ☐ ☐ Only the supervisor has access to the storage area. (4) Offer of food upon arrival; Policy 506.2.(C)2 General Information A booking check sheet is utilized to document that youth have been offered food ☒ ☐ ☐ upon arrival. The youth interviewed reported they were offered food during the intake process. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health Policy 506.2.(C)7 General Information and safety issues, intellectual or The facility utilizes the booking Sheet and developmental disabilities; Prison Rape Elimination Act (PREA) Vulnerability Assessment Instrument (VAI) to ☒ ☐ ☐ help make screening determinations for behavioral health, intellectual or developmental disabilities. A resident is Medically Cleared for booking when it is determined by the booking officer that there are no apparent health conditions. (6) Screening for physical and developmental Policy 506.2.(C)8 General Information disabilities in accordance with Sections 1329, Through documentation and interviews with 1413, and 1430 of these regulations; medical and behavioral health staff, we confirmed, TCJDF ensures that all youth have a full medical exam within 96 hours of intake. ☒ ☐ ☐ Behavioral health staff are only present at the facility on Mondays and Fridays or as needed. Fortunately, the county behavioral health department is in the adjacent parking lot to the juvenile hall and thus provides immediate assistance if needed. (7) Contact with Regional Center for the Policy 506.2.(C)10 General Information Developmentally Disabled for youth that are ☒ ☐ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ 506.2(C)11: General Information (b) juvenile hall administrators shall establish written Policy 506.1: Policy Statement criteria for detention that considers the least Policy 506.2.(C)9: General Information restrictive environment. All youth are screened by utilizing the ☒ ☐ ☐ Classification Determination form which assesses the pod unit placement of the youth based on the criminal sophistication of a youth. (c) juvenile camps and post-dispositional programs in Policy 506.9(b): Confinement Time juvenile halls shall develop policies and Notification procedures that advise the youth of the estimated ☐ ☐ ☒ length of stay, inform them of program guidelines This facility is not a camp or a post- and provide written screening criteria for inclusion dispositional facility. and exclusion from the program. (d) juvenile halls shall develop policies and Policy 506.9: Confinement Time Notification procedures that advise any committed youth of ☒ ☐ ☐ the estimated length of his/her stay. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL Policy 506.5: Screening for the Risk of ABUSE Sexual Abuse The facility administrator shall develop and implement BSCC staff reviewed the 10 most recent written policies and procedures to reduce the risk of youth intake screening packet examples to sexual abuse by or upon youth. The policy shall confirm compliance with screening for the require facility staff to assess each youth within 72 risk of sexual victimization. We observed that hours of admission based on the following information: the agency screens all youth admitted to the Tehama County Juvenile Detention Facility per Title 15 requirements. ☒ ☐ ☐ We observed that, per policy, the Intake Juvenile Detention Facility Counselor shall complete the PREA Vulnerability Assessment Instrument and make a subsequent referral to Behavior Health within 72 hours of each admission into Juvenile Hall. It also appears that through multiple points of contact, the youth may also receive portions of screening that relate to screening for the risk of sexual victimization. (a) Prior sexual victimization or abusiveness; Policy 506.5.1(1): Procedures ☒ ☐ ☐ TCJDF utilizes a form titled “Vulnerability Assessment Instrument” to aid in evaluating possible history of victimization and to make referral determinations. (b) Gender nonconforming appearance or manner; or Policy 506.5.1(2): Procedures identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☐ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 506.5.1(3): Procedures (d) Age; ☒ ☐ ☐ Policy 506.5.1(4): Procedures (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 506.5.1(5): Procedures (f) Physical size and stature; ☒ ☐ ☐ Policy 506.5.1(6): Procedures (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 506.5.1(7): Procedures (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 506.5.1(8): Procedures (i) Physical disabilities; ☒ ☐ ☐ Policy 506.5.1(9): Procedures (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 506.5.1(10): Procedures (k) Any other specific information about the individual Policy 506.5.1(11): Procedures youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 506.5.1(C): Procedures conversations with the youth during the admittance process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall implement appropriate Policy 506.5.1(D): Procedures controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 513: Release Procedures The facility administrator shall develop and implement Compliance with this regulation is confirmed written policies and procedures for release of youth based on a review of facility policies and from custody which provide for: procedures. In addition, BSCC staff reviewed ☒ ☐ ☐ random 2023 examples and the 10 most recent examples of completed youth release packets/forms. We also conducted interviews with collaborative partners, as well as interviews with detention staff and youth housed at the facility. (a) verification of identity/release papers; ☒ ☐ ☐ Policy 513.4: Verification of Release (b) return of personal clothing and valuables; ☒ ☐ ☐ Policy 516.6: Release of Personal Property (c) notification to the youth's parents or guardian; Policy 513.7.A1: Required Notifications- ☒ ☐ ☐ Parent Notification (d) notification to the facility health care provider in Policy 513.7.B1: Medical, Mental Health, and accordance with Sections 1408 and 1437 of these School Providers within the Facility regulations, for coordination with outside agencies; and, BSCC staff interviewed the health care provider who confirmed that probation ☒ ☐ ☐ provides timely notification of a youth’s pending release. The medical provider provides the youth with information on pharmacy and medication refill information (e) notification of school staff; Policy 513.7.C1: School staff shall be notified. ☒ ☐ ☐ BSCC staff interviewed the school staff who confirmed that probation provides timely notification of a youth’s pending release. (f) notification of facility mental health personnel. Policy 513.7.B1: Medical, Mental Health, and School Providers within the Facility ☒ ☐ ☐ BSCC staff interviewed the mental health personnel who confirmed that probation provides timely notification of a youth’s pending release. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement Policy 513.8 Transitional and Re-Entry policies and procedures for post-disposition youth to Services for Post-Disposition Youth coordinate the provision of transitional and reentry services including, but not limited to, medical and Per policy, prior to the date of release, the behavioral health, education, probation supervision youth shall meet with the Case plan and community-based services. Coordinator and assigned deputy Probation Officer. Tehama County Probation provides contract detention services, to other ☒ ☐ ☐ counties, for post-disposition youth. In these cases, TCJDF is limited in its ability to coordinate the provision of transitional and reentry services. The Case Plan Coordinator or the assigned DPO will forward all pertinent transition information to the out-of-county Probation Officer. The facility administrator shall develop and implement Policy 513.2: General Information written policies and procedures for the furlough of ☒ ☐ ☐ Policy 513.7.1: Release for Furlough youth from custody. 1352 CLASSIFICATION Policy 510 Classification and Housing Process The facility administrator shall develop and implement written policies and procedures on classification of Compliance with this regulation is confirmed youth for the purpose of determining housing based on a review of facility policies and placement in the facility. procedures, and a review of random 2023 ☒ ☐ ☐ examples and examples of the 10 most Such procedures shall: recently completed youth classification documents and random intake packets. BSCC staff also conducted interviews with collaborative partners, as well as interviews with detention staff and youth housed at the facility. (a) provide for the safety of the youth, other youth, Policy 510.2: Policy facility staff, and the public by placing youth in the Policy 510.3A: General Information appropriate, least restrictive housing and program All youth are screened by utilizing the settings. Housing assignments shall consider the ☒ ☐ ☐ Classification Determination form which need for single, double or dormitory assignment or assesses the pod unit placement of the location within the dormitory; youth based on the criminal sophistication of the youth. (b) consider facility populations and physical design of Policy 510.3B: General Information ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 510.3A: General Information admittance to the facility; classification factors shall include, but not be limited to: age, maturity, The above policy indicates that the initial sophistication, emotional stability, program needs, ☒ ☐ ☐ classification system provides the basis for legal status, public safety considerations, unit housing placement and programming medical/mental health considerations, gender and decisions. gender identity of the youth; (d) provide for periodic classification reviews, 510.4E: Variables including provisions that consider the level of supervision and the youth's behavior while in BSCC staff observed that classification ☒ ☐ ☐ custody; and, reviews are completed periodically, or as needed by the facility Director or an assigned supervisor. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth Policy 510.3.C: General Information from the general population or assign youth to a single occupancy room based solely on the The facility intake staff completed the youth's actual or perceived race, ethnic group classification form that identifies specific identification, ancestry, national origin, color, criteria to determine housing classifications. religion, gender, sexual orientation, gender In addition, the intake staff asks the identity, gender expression, mental or physical necessary questions of the youth, and the disability, or HIV status. This section does not ☒ ☐ ☐ arresting officer, and makes visual prohibit staff from placing youth in a single observations of the youth. occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding Classifications at intake: separation. • General (G) • Restricted (R) • Security Risk (SR) • Modified Security Risk (MSR) (f) facility staff shall not consider lesbian, gay, Policy 510.3D: General Information bisexual, transgender, questioning or intersex ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 507: Transgendered Youth The facility administrator shall develop written policies Policy 507.4: Equal Access to All Available ☒ ☐ ☐ and procedures ensuring respectful and equitable Services, Care and Treatment (Zero treatment of transgender and intersex youth. The Tolerance) policies shall provide that: (a) Facility staff shall respect every youth’s gender Policy 507.1: Transgendered Youth, Policy identity and shall refer to the youth by the youth’s Statement preferred name and gender pronoun, regardless of The elements of this regulation are the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that ☒ ☐ ☐ accomplished, in part, through new staff’s initial orientation and training that otherwise compromise facility operations as encapsulates multiple policies and determined by the facility manager or designee, procedures that ensure ongoing compliance and shall document any decision made on this with this regulation. basis. (b) Facility staff shall permit youth to dress and Policy 507.1: Transgendered Youth, Policy present themselves in a manner consistent with Statement ☒ ☐ ☐ their gender identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Policy 507.3(A): Procedures, Housing that best meets their individual needs and Through a review of the above policy, promotes their safety and well-being. Staff may not admission documentation, and interviews automatically house youth according to their with detention and supervisory staff, BSCC external anatomy and shall document the reasons ☒ ☐ ☐ staff determined that the TCJDF complies for any decision to house youth in a unit that does with this regulation. not match their gender identity. In making a housing decision, staff shall consider the youth’s BSCC staff discussed reviewing language in preferences, as well as any recommendations the policy that may be viewed as inequity in from the youth’s health or behavioral health housing and or programming opportunities. provider. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that Policy 507.1: Transgendered Youth, Policy transgender and intersex youth have access to Statement medical and behavioral health providers qualified ☒ ☐ ☐ BSCC staff interviewed medical and to provide care and treatment to transgender and behavioral health staff to conclude intersex youth. compliance with this regulation. (e) Consistent with the facility’s reasonable and Policy 507.3(A)9.1-2: Procedures, Housing necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☐ ☐ All youth have single rooms with their own the safety and privacy of transgender and intersex toilets. All youth shower in the unit, in private youth when the youth are using the bathroom or showers. shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 507.3(B)1-2: Searches youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 509: Youth Orientation 509.1: Policy Statement The facility administrator shall develop and implement 509.2.1: General Information written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with BSCC staff reviewed the youth handbook, video orientation if feasible. Provision shall be made to interviewed detention staff, and interviewed provide accessible orientation information to all youth housed at the facility to help determine detained youth including those with disabilities, limited compliance. We also reviewed random 2023 literacy, or English language learners. Orientation shall examples and the 10 most recent orientation include information that addresses: packets that were signed by youth ☒ ☐ ☐ acknowledging viewing the facility orientation video and receiving written and verbal information that included but was not limited to, expectations, treatment, rules, and youth rights. In review of the youth handbook, it provides a summary of policies, and guidance of behaviors, sets expectations, and allows for dialogue if a youth is unclear on a specific topic. (a) facility rules including contraband and searches Policy 509.2.1(B)1: Procedures, General and disciplinary procedures; Information Orientation packets show youths’ provided signatures acknowledging viewing the facility ☒ ☐ ☐ orientation video and receiving written and verbal information that included but was not limited to contraband, searches, and disciplinary procedures. The information provided to youth regarding major and minor rule violations were clear and concise. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) facility’s system of positive behavior interventions 509.2.1(A)5: Procedures, General and supports, including behavior expectations, Information incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 509.2.1(A)6: Procedures, General facility’s policy prohibiting sexual abuse and sexual Information harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; During the intake and orientation process, each youth is provided with a well-detailed ☒ ☐ ☐ Resident Handbook. The Resident Handbook provides youth with information and guidance for reporting any form of sexual abuse, sexual harassment, and or suspensions of sexual abuse and harassment. (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 509.2.1(B)19: General Information (e) the existence of the grievance procedure, the Policy 509.2.1(B)2: General Information steps that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, The grievance procedure is outlined in the and the name of the person or position designated resident handbook. Youth sign and to resolve the issue; ☒ ☐ ☐ acknowledge that they have been provided with, that the handbook information has been explained to him/her, and that the youth understand the information contained within the handbook. (f) access to legal services and information on the Policy 509.2.1(B)3: General Information ☒ ☐ ☐ court process; (g) access to routine and emergency health and Policy 509.2.1(B)4: General Information mental health care; BSCC staff found it impressive that during the orientation process, youth are provided with a TCJDF Youth Orientation Reinforcement Sheet that quizzes the youth ☒ ☐ ☐ on his or her understanding of specific rules including access to medical care and behavioral health services. Although not very lengthy in content, we were impressed with the efforts made to ensure youth understood basic information. (h) access to education, religious services, and Policy 509.2.1(B)6: General Information recreational activities; ☒ ☐ ☐ Policy 509.2.1(B)7: General Information Policy 509.2.1(B)8: General Information (i) housing assignments; ☒ ☐ ☐ Policy 509.2.1(B)9: General Information (j) opportunity for personal hygiene and daily Policy 509.2.1(B)10: General Information showers including the availability of personal care items ☒ ☐ ☐ BSCC staff interviewed youth and intake staff to help in determining that TCJDF complies with this regulation. (k) rules and access to correspondence, visits and Policy 509.2.1(B)11: General Information ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 509.2.1(B)12: General Information ☒ ☐ ☐ other activities; 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (m) facility policies on the use of force, use of Policy 509.2.1(B)13-14: General Information ☒ ☐ ☐ restraints, chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 509.2.1(B)3: General Information (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 509.2.1(B)15: General Information (p) non-discrimination policy and the right to be free Policy 509.2.1(B)16: General Information from physical, verbal or sexual abuse and harassment by other youth and staff; ☒ ☐ ☐ BSCC staff interviewed youth and intake staff to help in determining that TCJDF complies with this regulation. (q) availability of services and programs in a language Policy 509.2.1(c)2: General Information ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 509.2.1(B)17: General Information ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 509.2.C1: General Information-Staff information regarding the youth’s stay in the facility shall make available to parents and youth that at a minimum includes answers to frequently the following information: asked questions and provides contact information for the facility, medical, school and mental health; The parent handbook is provided to all ☒ ☐ ☐ and, parents with frequently asked questions and provides contact information for the facility, medical, school, mental health, and other pertinent information regarding the youth’s stay. (t) a process by which youth may request access to Policy 509.2.C3: General Information Title 15 Minimum Standards for Juvenile Facilities. The resident handbook indicates that Title 15 ☒ ☐ ☐ Regulations are available on each housing unit/Pod. We also interviewed youth and staff who acknowledged youths’ access to Title 15 Regulations. 1354 SEPARATION Policy 503: Separation The facility administrator shall develop and implement The facility maintains a separation log. If ☒ ☐ ☐ written policies and procedures that address: youth are separated, staff are to ensure that they document the pertinent information in the log. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, but Policy 503.2.1D: Procedures-General are not be limited to, medical and mental health Information conditions, assaultive behavior, disciplinary consequences and protective custody. Per TCJDF policy, reasons for separated youth include but are not limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences, and protective custody. TCJDF identifies their most common use of separations as follows: ☒ ☐ ☐ • Administrative Separation • Self-down Separation • Short Term Separation BSCC staff observe that the short-term separation is the only one of the above separation types that are mentioned in policy. BSCC discussed updating the policy to provide a description of each separation type, along with expected procedures to follow specific to each separation. (b) consideration of positive youth development and Policy 503.2.1E: Procedures-General ☒ ☐ ☐ trauma-informed care. Information (c) separated youth shall not be denied normal Policy 503.2.1F: Procedures-General privileges available at the facility, except when Information necessary to accomplish the objective of separation. BSCC staff reviewed the above separation policy, programming logs, random separation logs, and documentation covering the 10 ☒ ☐ ☐ most recent separation incidents. We also interviewed youth detained at the facility, staff, and supervisors. It was determined that TCJDF meets compliance with this regulation. (d) when the objective of the separation is discipline, Policy 503.2.1G: Procedures-General ☒ ☐ ☐ Title 15 Section 1390 shall apply. Information (e) when separation results in room confinement, the Policy 503.2.1H: Procedures-General separation shall occur in accordance with Welfare Information and Institutions Code Section 208.3 and Section1354.5 of these regulations. Youth who voluntarily request the use of room confinement as a Separation (Self- down Separation), are provided with a Separation form to sign, acknowledging the ☒ ☐ ☐ request. The youth and detention staff sign, date, and indicate the time the requested room confined Separation began. BSCC staff provided technical assistance to update policy and procedure to include the above process. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) policies and procedures shall ensure a daily review Policy 503.2.1I: Procedures-General of separated youth to determine if separation Information remains necessary. The agency ensures youth in room ☒ ☐ ☐ confinement for self-separation, shall be reviewed daily and if needed complete an integration plan and refer to behavioral health. 1354.5 ROOM CONFINEMENT Policy 503: Room Confinement Policy 503.5.1: Policy Statement (a) The facility administrator shall develop and implement written policies and procedures BSCC staff reviewed the 10 most recent addressing the confinement of youth in their room incidents resulting in a youth being placed in that are consistent with Welfare and Institutions ☒ ☐ ☐ room confinement. We also interviewed the Code Section 208.3. The placement of a youth in youth housed at the facility, detention staff room confinement shall be accomplished in and collaborative partners. BSCC staff accordance with the following guidelines: concluded that the TCJDF complies with this regulation. (1) Room confinement shall not be used before Policy 503.5.2(II): General Policy other, less restrictive, options have been attempted and exhausted, unless attempting In most cases room confinement was used those options poses a threat to the safety or to de-escalate youth prior to or during a security of any youth or staff. physical altercation between youth. When not used to de-escalate a physical ☒ ☐ ☐ altercation, the agency acknowledges that detention staff should be mindful to add detail to documenting the less restrictive options that were exhausted prior to the use of room confinement. This will also enable staff’s efforts to be recognized and acknowledged. (2) Room confinement shall not be used for the Policy 503.5.2.(III): General Policy purposes of punishment, coercion, We interviewed youth house at the facility, convenience, or retaliation by staff. ☒ ☐ ☐ detention staff and collaborative partners. BSCC staff concluded that the TCJDF complies with this regulation. (3) Room confinement shall not be used to the Policy 503.5.2(IV): General Policy extent that it compromises the mental and ☒ ☐ ☐ physical health of the youth. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room Policy 503.5.3.2(a): Utilization of Room confinement. After the youth has been held in Confinement room confinement for a period of four hours, staff Policy 503.5.3.3: Continuation of Room shall do one or more of the following: Confinement Requirements The Shift JDFC may approve up to four hours of Room Confinement. There were no ☒ ☐ ☐ incidents that occurred resulting in over 4 hours of room confinement. BSCC staff provided technical assistance to ensure that expectations are being followed per policy, and to identify the room confinement log-in policy along with procedural guidelines. (1) Return the youth to general population. Policy 503.5.3.3(a): Continuation of Room Confinement Requirements We discussed identifying, in policy, the expectations and accountability of the shift Supervising JDFC regarding decisions being ☒ ☐ ☐ made during and up to the four-hour time period that a youth may be held in room confinement. In addition, identifying the specific processes of collaborative partners during the time period leading up to youth being in room confinement for four hours. (2) Consult with mental health or medical staff. Policy 503.5.3.3(a)(i): Continuation of Room ☒ ☐ ☐ Confinement Requirements (3) Develop an individualized plan that includes Policy 503.5.3.3(a)(ii): Continuation of Room the goals and objectives to be met in order to ☒ ☐ ☐ Confinement Requirements reintegrate the youth to general population. (4) If room confinement must be extended beyond Policy 503.5.3.3(a)(ii): Continuation of Room four hours, staff shall do each of the following: Confinement Requirements ☒ ☐ ☐ There were no incidents that occurred resulting in over 4 hours of room confinement. (A) Document the reasons for room Policy 503.5.3.4(a): Utilization of Room confinement and the basis for the Confinement be extension, the date and time the youth ☒ ☐ ☐ was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Policy 503.5.3.4(b): Utilization of Room includes the goals and objectives to be Confinement beyond 4 Hours ☒ ☐ ☐ met in order to integrate the youth to general population. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Obtain documented authorization by the Policy 503.5.2.4(c): Utilization of Room facility superintendent or his or her Confinement beyond 4 Hours designee every four hours thereafter. The Deputy Chief and Chief Probation ☒ ☐ ☐ Officer (DCPO) must be notified if Room confinement extends beyond four hours. The DCPO reviews and approves room confinement at a minimum of every four hours during awake hours. (5) This section is not intended to limit the use of Policy 503.5.3.5: Procedures single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Policy 503.5.3.6: Procedures ☒ ☐ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 503.5.3.7: Procedures conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an Policy 503.5.3(b): Procedures extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 503.5.3(a): Procedures placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when ☒ ☐ ☐ the youth is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 524: Institutional Assessment and Case plan The facility administrator shall develop and implement written policies and procedures for assessment and BSCC staff reviewed random 2023 examples ☒ ☐ ☐ case planning. and the 10 most recent examples of Institutional Case Plans. We also interviewed youth detained at the facility and juvenile detention staff to determine compliance. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Assessment: Policy 524.2.1(A)(1)a-b: General Information The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 524.2.(1)A: General Information (1) A case plan shall be developed for each youth held for at least 30 days or more and created Per policy, the Institutional Assessment and within 40 days of admission. Case Plan shall be completed by the assigned JDF Staff and Probation Officer after the booking process for youth held for 30 days or more. ☒ ☐ ☐ The TCJDF contracts with neighboring counties to detain post-depositional youth to complete court-ordered and required programs. In review, BSCC staff confirmed compliance. (2) The institutional plan shall include, but not be Policy 524.2.1: General Information limited to, written documentation that provides: ☒ ☐ ☐ (A) objectives and time frame for the Policy 524.2.1(A)(2)a: General Information resolution of problems identified in the assessment; ☒ ☐ ☐ All objectives and timeframes were documented accordingly with suitable follow- through. (B) a plan for meeting the objectives that Policy 524.2.1(A)2a and (A)3: General includes a description of program Information resources needed and individuals In reviewing Institutional Assessment and responsible for assuring that the plan is ☒ ☐ ☐ Plans (IAP) the IAPs provided required implemented; program information and objectives, as well as dates and communication with the assigned probation staff. (3) periodic evaluation of progress towards Policy 524.2.1(B)2: General Information meeting the objectives, including periodic A review of youths’ Institutional Assessment review and discussion of the plan with the and Plans (IAP), the case plans show youth; consistency in documenting the periodic review and progress toward meeting those goals and objectives with the youth. ☒ ☐ ☐ BSCC staff further confirmed that the Tehama JDF staff monitors and reports program progress to the assigned Deputy Probation Officer (DPO) via Caseload Explore (CE) case notes and or email. Notations indicate if the youth has met with the responsible probation staff. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be Policy 524.2.1(D)1: General Information subject to existing resources, shall be TCJDF develops a transition plan for both developed for post dispositional youth in Tehama County and contract county post- accordance with Section 1351; and, ☒ ☐ ☐ disposition youth. BSCC staff were impressed with the case Plan Coordinator function who works with the out-of-county youth and collaborates with their county Probation Officers. (5) in as much as possible and if appropriate, the Policy 524.2.1(D)2: General Information plan, including the transition plan, shall be The transition planning is coordinated by the developed with input from the family, ☒ ☐ ☐ Probation Officer. Parents or supportive supportive adults, youth, and Regional Center adults are included in the transition planning for the Developmentally Disabled. with the Probation Officer. 1356 COUNSELING AND CASEWORK SERVICES Policy 529: Counseling and Casework Service The facility administrator shall develop and implement written policies and procedures ensuring the BSCC staff reviewed examples of availability of appropriate counseling and casework Institutional Assessment and Plans (IAP), services for all youth. Policies and procedures shall and interviewed youth detained at the facility, ☒ ☐ ☐ ensure: detention staff, and behavioral health partners. BSCC staff observed that youth receive appropriate counseling and casework services. BSCC staff were impressed with the JDF Counselor and DPO working together for a common goal. (a) youth will receive assistance with needs or ☒ ☐ ☐ Policy 529.2.1A: General Information concerns that may arise; (b) youth will receive assistance in requesting contact Policy 529.2.1B: General Information with parents, other supportive adults, attorney, clergy, probation officer, or other public official; ☒ ☐ ☐ Through interviews with youth detained at the facility, and detention staff, BSCC staff and, confirmed compliance with this regulation. (c) youth will be provided access to available Policy 529.2.1B: General Information resources to meet the youth’s needs. ☒ ☐ ☐ TCJDF staff are available to assist youth daily. In addition, behavioral health staff is on-site at least twice per week or as needed. 1357 USE OF FORCE Policy 600: Use of Force The facility administrator, in cooperation with the BSCC staff review random examples and responsible physician, shall develop and implement examples of the 10 most recent Use of written policies and procedures for the use of force, Force (UOF) Incident reports. We also ☒ ☐ ☐ which may include chemical agents. Force shall never interviewed youth housed at the facility and be applied as punishment, discipline, retaliation or detention staff. Also interviewed were treatment. collaborative partners to gain further insight to confirm compliance with this regulation. (a) At a minimum, each facility shall develop policies and procedures which: 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) restricts the use of force to that which is Policy 600.2: General Information deemed reasonable and necessary, as defined Policy 600.2.1: Definition of Terms in Section 1302 to ensure the safety and ☒ ☐ ☐ In review, or reports and interviews with security of youth, staff, others and the facility. youth, detention staff use force that is deemed reasonable and necessary. (2) outline the force options available to staff Policy 600.2.2 Force Options including both physical and non-physical options and define when those force options The elements of this regulation are are appropriate. confirmed in the CPO letter dated July 1, 2023. Non-Physical Command Presence and Dialog ☒ ☐ ☐ Verbal Commands Physical • Soft Hands • Defensive Tactics • Chemical Agents • Mechanical Restraints • Deadly Force (3) describe force options or techniques that are Policy 600.3.1: Considerations Before and expressly prohibited by the facility. during the Use of Force ☒ ☐ ☐ The use of chokeholds or carotid restraints is strictly prohibited. (4) describe the requirements of staff to report any Policy 600.2.4: Duty to Intervene ☒ ☐ ☐ inappropriate use of force, and to take affirmative action to immediately stop it. (5) define a standardized reporting format that 600.3.3(B): Required Reporting and Review includes time period and procedure for Detention staff must complete use of force documenting and reporting the use of force, Incident Reports prior to ending his/her shift. including reporting requirements of Supervisory reviews are conducted prior to management and line staff and procedures for the end of the shift that the incident occurred. reviewing and tracking use of force incidents by ☒ ☐ ☐ Reviews and debriefings were clearly supervisory and or management staff, which documented in Incident Reports. include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Policy 600.3.6: Investigation of Excessive for investigating unreasonable use of force. Force of Violations of the Use of Force Policy Facility has a UOF Review Committee that meets monthly to conduct an administrative ☒ ☐ ☐ review of UOF incidents. Members of the committee are the Deputy Chief, a Facility Supervisor, a member of the training unit, a health care professional, and facility staff with advanced Use of Force Training. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up 600.3.2: Medical Follow up procedures required after use of force incidents 600.3.3: Required Reporting and Review for medical, mental health staff and parents or legal guardians. BSCC staff interviewed supervisory staff, detention staff, medical and mental health staff, and youth housed at the facility to help determine compliance with the elements of this regulation. Further, in review of the use of force incident reports, medical staff evaluate youth in a ☒ ☐ ☐ timely manner after use-of-force incidents, and mental health staff are available to evaluate youth as needed. BSCC staff observed inconsistencies with how parent notifications are documented. We provided technical assistance in recommending to the facility that to ensure ongoing compliance, the facility should incorporate a standard format of parent notification that is consistent with location and expectations. (8) describe the limitations of use of force on 600.3(1)F: Considerations Before and During pregnant youth in accordance with Penal Code ☒ ☐ ☐ the Use of Force Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☐ ☐ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 602.1: Policy Statement chemical agents in the facility and the type, size 602.5.1: Storage, Issue, and Disposal of OC and the approved method of deployment for Spray Canisters those chemical agents. ☒ ☐ ☐ TCJDF detention staff shall satisfactorily complete the department, STC-approved, Chemical Agents course prior to being approved to carry and use OC spray. (2) mandate that chemical agents only be used Policy 602.3: Conditions for Use when there is an imminent threat to the youth’s In a review of the Incident Reports, in most safety or the safety of others and only when de- ☒ ☐ ☐ cases, chemical agents were used to de- escalation efforts have been unsuccessful or escalate youth-on-youth mutual physical are not reasonably possible. combat. (3) outline the facility’s approved methods and 602.5.3(C)1-3: Decontamination Process timelines for decontamination from chemical 602.5.3(F): agents. This shall include that youth who have In a review of Incident Reports, and been exposed to chemical agents shall not be left unattended until that youth is fully ☒ ☐ ☐ interviewing youth housed at the facility, detention staff, and medical staff, BSCC staff decontaminated or is no longer suffering the determined that TCSYTF detention staff effects of the chemical agent. follow the decontamination procedure outlined in the policy. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up 602.5.4: Medical Response procedures required after use of force incidents 600.3.3: Required Reporting and Review involving chemical agents for medical, mental health staff and parents or legal guardians. All youth who are exposed to OC will be ☒ ☐ ☐ referred to medical and mental health as soon as possible. If they are on duty, they will be seen immediately. If they are not, the medical provider will be contacted within one hour. (5) provide for the documentation of each incident Policy 602.5.5: Reporting, Timelines and of use of chemical agents, including the Review reasons for which it was used, efforts to de- Incident Reports reviewed show compliance escalate prior to use, youth and staff involved, ☒ ☐ ☐ with this regulation. the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure 600.2.3: Use of Force Training which require that agencies provide initial and 602.2.1: OC Training regular training in use of force and chemical A letter, dated July 1, 2023, was received agents when appropriate that address: from Interim Chief Probation Officer (CPO), Greg Ulloa, certifying that all appointments of the Tehama County Juvenile Detention ☒ ☐ ☐ Facility staff are trained pursuant to the applicable laws and that all staff present at the facility meet all required qualifications and clearances. This includes Core Training and annual updates for the use of force for all detention staff. (1) known medical and behavioral health 600.2.3: Training conditions that would contraindicate certain The referenced policy and curriculum for types of force; defensive tactics and verbal de-escalation ☒ ☐ ☐ techniques include knowing of any pre- existing medical and/or behavioral health conditions that would limit or restrict certain UF techniques. (2) acceptable chemical agents and the methods 602.2.1: Training of application. Per policy, JDFC who satisfactorily complete ☒ ☐ ☐ the eight-hour STC-approved Chemical Agents course and the 32-hour Defensive Tactics course may be authorized to carry Oleoresin Capsicum Spray (OC Spray). (3) signs or symptoms that should result in 602.5.3: Decontamination Process immediate referral to medical or behavioral Staff watch for signs of respiratory distress, health. ☒ ☐ ☐ swelling of the eyes, rash, or other allergic reactions that may occur because of OC exposure. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) instruction on the Constitutional Limitations of 600.2.3: Training ☒ ☐ ☐ Use of Force. Training occurs in defensive tactics annually. (5) physical training force options that may require 602.2.1: Training the use of perishable skills. Eight-hour initial training and 32-hour ☒ ☐ ☐ defensive tactics are required by JDF detention staff, and a refresher training occurs annually. (6) timelines the facility uses to define regular 602.2.1: Training training. Eight-hour initial training and 32-hour ☒ ☐ ☐ defensive tactics training are required before being authorized to carry and use OC. Chemical refresher training occurs annually. 1358 USE OF PHYSICAL RESTRAINTS Policy 602: Use of Physical Restraints The facility administrator, in cooperation with the BSCC staff review random examples and examples of the 10 most recent Use of responsible physician and mental health director, shall Physical Restraint incident reports. develop and implement written policies and ☒ ☐ ☐ procedures for the use of restraint devices. Restraint In addition, BSCC staff interviewed youth devices include any devices which immobilize a housed at the facility and detention staff. Also interviewed were collaborative partners youth's extremities and/or prevent the youth from to gain further insight to confirm compliance being ambulatory. with this regulation. Physical restraints may be used only for those youth Policy 601.3.1: Use of Restraints who present an immediate danger to themselves or In a review of Incident Reports, and others, who exhibit behavior which results in the interviews with youth, staff, and medical destruction of property, or reveals the intent to cause ☒ ☐ ☐ personnel, BSCC staff observed that all self-inflicted physical harm. Physical restraints should instances of use of physical restraints were justifiably used and when less restrictive be utilized only when it appears less restrictive alternatives were exhausted. alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 601.4A-D: Improper Use of Physical discipline, or as a substitute for treatment. The use of Restraints restraint devices that attach a youth to a wall, floor or Policy 601.4E: Section 3407 other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 601.1: Policy Statement handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation ☒ ☐ ☐ within the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the Policy 601.3.B: Use of Restraints approval of the facility manager or designee. The facility Policy 601.5.3B6a: Supervision of Restraint- manager may delegate authority to place a youth in Timelines- Supervisor/ASC Review restraints to a physician. Reasons for continued ☒ ☐ ☐ The JDF staff maintains direct visual retention in restraints shall be reviewed and observation of the youth. A supervisor was documented at a minimum of every hour. generally present and provided authorization for the use of mechanical restraints. A medical opinion on the safety of placement and Policy 601.5.3: Supervision of Restraint retention shall be secured as soon as possible, but no BSCC staff interviewed medical staff to help later than two hours from the time of placement. The confirm that medical staff provide ongoing youth shall be medically cleared for continued retention ☒ ☐ ☐ review and assessment while a youth is in at least every three hours thereafter. mechanical or any type of restraint. We also reviewed incident reports that detail when notifications are made to medical personnel. A mental health consultation shall be secured as soon Policy 601.5.3: Supervision of Restraint as possible, but in no case longer than four hours from BSCC staff interviewed mental health staff to the time of placement, to assess the need for mental health treatment. ☒ ☐ ☐ help confirm that medical staff provide ongoing review and assessment while a youth is in mechanical or any type of restraint. Continuous direct visual supervision shall be conducted Policy 601.5.3A: Supervision of Restraint to ensure that the restraints are properly employed, and Through documentation review and to ensure the safety and well-being of the youth. interviews with detention and medical staff, Observations of the youth's behavior and any staff BSCC staff were able to confirm that the interventions shall be documented at least every 15 ☒ ☐ ☐ youth remained under constant supervision minutes, with actual time of the documentation until the restraints were removed. Typically, recorded. staff were able to remove mechanical restraints within 15 to 30 minutes of placement. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an Policy 601.3B2: Use of Restraints ☒ ☐ ☐ application of restraints. (b) known medical conditions that would Policy 601.5.1.2: medical conditions that contraindicate certain restraint devices and/or ☒ ☐ ☐ weigh against the use of certain restraints techniques. may include (c) acceptable restraint devices. Policy 601.2.1.A: Definitions: Approved Restraint devices are as follows: • Handcuffs • Belly chains. ☒ ☐ ☐ • Soft restraints • Leg restraints. • The Wrap Handcuffs were utilized most prevalently. BSCC staff found no incidents of utilizing the Wrap during this inspection cycle. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) signs or symptoms which should result in Policy 601.5.1 immediate medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Policy 601.5.1 ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 601.3E: Use of Restraints restraint devices, all youth shall be housed alone ☒ ☐ ☐ Youth remain under staff’s direct supervision or in a specified housing area for restrained youth while in restraints of any kind. which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Policy 601.5.3B5c-d: Supervision of ☒ ☐ ☐ Restraint-Timelines-Staff Observations and Required Documented Actions (h) exercising of extremities. Policy 601.5.3B5e: Supervision of Restraint- ☒ ☐ ☐ Timelines- Staff Observations and Required Documented Actions 1358.5 USE OF RESTRAINT DEVICES FOR Policy 601.5: Use of Restraint Devices for MOVEMENT AND TRANSPORTATION WITHIN THE Movement and Transportation Within FACILITY. Facility Policy 601.5: Use of Restraint Devices for Movement and Transportation Within Facility The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health BSCC staff reviewed incident reports for this director, shall develop and implement written policies ☒ ☐ ☐ regulation, mostly involving mutual physical and procedures for the use of restraint devices when combat between youth. In all cases, the purpose is for movement or transportation within mechanical restraints were used to move a the facility that shall include the following: combative youth to his/her room. The observations and documentation were complete. To obtain authorized approval, staff are required to articulate the need for restraints. (a) identification of acceptable restraint devices, staff Policy 601.5.2: Definitions approved to utilize restraint devices and the The elements of this regulation are required training. confirmed in the Appointment and Qualification Letter, dated July 1, 2023, received from Interim Chief Probation Officer (CPO), Greg Ulloa. Approved Restraint devices are as follows: ☒ ☐ ☐ • Handcuffs • Belly chains. • Soft restraints • Leg restraints. • The Wrap Handcuffs were utilized most prevalently. BSCC staff found no incidents of utilizing the Wrap during this inspection cycle. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) the circumstances leading to the application of Policy 601.5.3(A)2: Use of Restraints restraints must be documented. ☒ ☐ ☐ Devices for Movement and Transportation Within Facility (c) an individual assessment of the need to apply Policy 601.5.3(A)3 Use of Restraints restraints for movement or transportation that Devices for Movement and Transportation includes consideration of less restrictive Within Facility alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 601.5.3(A)4: Use of Restraints with a clearly defined expectation that restraint ☒ ☐ ☐ Devices for Movement and Transportation devices shall not be used for the purposes of Within Facility discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 601.5.3(A)5: Use of Restraints accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Devices for Movement and Transportation Welfare and Institutions Code Section 222. Within Facility 1359 SAFETY ROOM PROCEDURES Policy 512: Safety Room (a) The facility administrator, and where applicable, in Policy 512.1: Policy Statement cooperation with the responsible physician, shall A Safety Room policy exists and is develop and implement written policies and compliant. However, operationally, the safety procedures governing the use of safety rooms, as room is not used at the Tehama County described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth ☒ ☐ ☐ Juvenile Detention Facility. When a youth is in an escalated state of crisis that may lead who present an immediate danger to themselves to self-harm or the harm of others, the or others, who exhibit behavior which results in the behavioral health staff makes a destruction of property, or reveals the intent to determination to have the youth transported cause self-inflicted physical harm. A safety room to the hospital for a 5150 evaluation. shall not be used for punishment or discipline, or Compliance is based on policy review. as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of Policy 512.4A-B: Care of the Youth While in necessary nutrition and fluids, access to a the Safety Room ☒ ☐ ☐ toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 512.2A2: Use of the Safety Room ☒ ☐ ☐ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual Policy 512.4D: Care of the Youth While in supervision and documentation of the youth's the Safety Room ☒ ☐ ☐ behavior and any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by Policy 512.3B: Medical and Behavioral ☒ ☐ ☐ the facility manager, or designee, every four Health Evaluations hours; (5) provide for immediate medical assessment, Policy 512.3A: Medical and Behavioral ☒ ☐ ☐ where appropriate, or an assessment at the Health Evaluations next daily sick call; and, 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) provide a process for documenting the reason Policy 512.2A5: Use of the Safety Room for placement, including attempts to use less ☒ ☐ ☐ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be Policy 512.3.1: Placement of Youth in Safety ☒ ☐ ☐ accomplished in accordance with the following: Room (1) safety room shall not be used before other less Policy 512.3.1(A)1: Placement of Youth in restrictive options have been attempted and Safety Room ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes Policy 512.3.1(A)2: Placement of Youth in ☒ ☐ ☐ of punishment, coercion, convenience, or Safety Room retaliation by staff. (3) safety room shall not be used to the extent that Policy 512.3.1(A)3: Placement of Youth in ☒ ☐ ☐ it compromises the mental and physical health Safety Room of the youth. (c) A youth may be held up to four hours in the safety Policy 512.5(A): Removal From the Safety room. After the youth has been held in the safety ☒ ☐ ☐ Room room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. Policy 512.5(A)a-b: Removal from the Safety ☒ ☐ ☐ Room (2) consult with mental health or medical staff, Policy 512.5(A)c: Removal from the Safety ☒ ☐ ☐ Room (3) develop an individualized plan that includes Policy 512.5(A)d: Removal from the Safety ☒ ☐ ☐ the goals and objectives to be met in order to Room reintegrate the youth to general population. (d) If confinement in the safety room must be extended Policy 512.5(A)e: Removal from the Safety beyond four hours, staff shall develop an Room individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 404: Facility Searches Policy 405: Search of Youth and Visitors The facility administrator shall develop and implement written policies and procedures governing the search of Facility staff utilize the following types of youth, the facility, and visitors. Policies and procedures searches: shall provide that: • Pat Down Search • Metal Detector Search ☒ ☐ ☐ • Visual Search (Strip) • Room Search • Unit Search • Facility Search Strip searches require prior supervisory approvals. All visitors are also subject to search for entrance to the facility. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Searches shall be conducted to ensure the safety Policy 404.2: Procedures ☒ ☐ ☐ and security of the facility, public, visitors, youth, Policy 405.1: Policy Statement and staff. (b) Searches shall be conducted in a manner that Policy 405.1: Policy Statement preserves the privacy and dignity of the person BSCC staff interviewed youth housed at being searched and shall not be conducted for harassment or as a form of discipline or ☒ ☐ ☐ TCJDF who confirmed the search process conducted by detention staff during booking, punishment. is done with dignity and preserves the privacy of the youth being searched. (c) Strip searches and visual or physical body cavity Policy 405.4D: General Information searches shall comply with Penal Code Section The facility maintains expectations for strip 4030. searches pursuant to PC 4030, for pre- ☒ ☐ ☐ detention youth and post-detention youth. All strip searches will be approved in advance of the search and are logged in the Strip Search Log. No strip searches were reported during 2023. (d) Physical body cavity searches shall only be Policy 405.6.5: Physical Body Cavity conducted by a medical professional. Searches ☒ ☐ ☐ TCJDF detention staff do not perform physical body cavity searches. (e) Any youth held after a detention hearing shall only Policy 405.6.3C3L: Post Disposition be strip searched with prior approval of a supervisor when there is reasonable suspicion ☒ ☐ ☐ based on specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 405.6.3D1-2: comply with Section 1352.5. ☒ ☐ ☐ Transgender youth will be searched by an officer of the gender requested with supervisor notification. (g) Cross-gender pat-down searches and strip Policy 405.4C searches are prohibited except in exigent Policy 405.6.3D: ☒ ☐ ☐ circumstances or when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 532 Grievance Procedure The facility administrator shall develop and implement Policy 532.2: Procedure written policies and procedures whereby any youth A random sampling of grievances was may appeal and have resolved grievances relating to viewed to determine compliance with the any condition of confinement, including but not limited regulation. From January 2023 to July 2023, to health care services, classification decisions, ☒ ☐ ☐ there were only 11 grievances written. Of the program participation, telephone, mail or visiting 11 grievances written, seven grievances procedures, food, clothing, bedding, mistreatment, were written in February. All grievance harassment or violations of the nondiscrimination resolutions were timely and provided policy. There shall be no time limit on filing grievances. supervisory review. Policies and procedures shall include provisions whereby the facility manager ensures: 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) a grievance form and instructions for registering a Policy 532.2(A): Grievance Procedure grievance, which includes provisions for the youth Policy 532.2(F): Grievance Procedure to have free access to the form; We interviewed multiple youths who indicated that during the intake and orientation process, the grievance procedure ☒ ☐ ☐ was clearly explained. During our physical inspection, we observed that grievances were readily available to youth. In addition, grievance lock boxes were in the housing pods to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file Policy 532.2(I): Grievance Procedure the grievance or to deliver the form to any youth The youth were aware of the grievance supervision staff working in the facility; ☒ ☐ ☐ procedures, the location of the grievances, and the grievance lockbox to confidentially file a grievance if needed. (c) resolution of the grievance at the lowest Policy 532.2(J)1: Grievance Procedure appropriate staff level; At the time of the inspection, it was not clearly indicated in the policy that “staff” responds to the grievance at the lowest level. ☒ ☐ ☐ To ensure resolution at the lowest level, BSCC staff provided technical assistance in recommending that the TCJDF update its policy to clearly identify what classification of staff is considered the lowest level to initially address a grievance. (d) provision for a prompt review and initial response Policy 532.2(D): Grievance Procedure to grievances within three (3) business days, BSCC staff reviewed random grievances grievances that relate to health and safety issues must be addressed immediately; ☒ ☐ ☐ covering 2023, the first year of the 2023- 2024 inspection cycle. Grievances were responded to in the timeline that outlined in policy and that complies with this regulation. (1) The youth may elect to be present to explain Policy 532.2(I): Grievance Procedure his/her version of the grievance to a person not directly involved in the circumstances ☒ ☐ ☐ The youth interviewed indicated that during the intake and orientation process, the which led to the grievance. grievance procedure was clearly explained (2) Provision for a staff representative approved ☒ ☐ ☐ Policy 532.2(F): Grievance Procedure by the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 532.2(G): Grievance Procedure which includes the reasons for the decisions; Interviews with youth as well as a review of ☒ ☐ ☐ grievances confirmed that TCJDF detention staff provide responses that explain the reason for decisions made. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) a system which provides that any appeal of a Policy 532.2(J)(K)(L): Grievance Procedure grievance shall be heard by a person not directly • Informal Grievance Appeal involved in the circumstances which led to the Procedure grievance; ☒ ☐ ☐ • Formal Grievance Appeal to Supervising DFC • Formal Grievance Appeal to JDF Deputy Chief (g) resolution of the grievance must occur within ten Policy 532.2(G): Grievance Procedure (10) business days unless circumstances dictate a ☒ ☐ ☐ Grievances were responded to in a timeline longer time frame. The youth shall be notified of that meets compliance with this regulation. any delay; and, (h) the policy shall provide multiple internal and Policy 532.2(B) and M: Grievance Procedure external methods to report sexual abuse and BSCC staff reviewed grievances of a youth sexual harassment. ☒ ☐ ☐ reporting sexual harassment by another youth. The Tehama County JDF staff followed procedure and resolved the matter immediately. Whether or not associated with a grievance, concerns Policy 532.2(D): Grievance Procedure of parents, guardians, staff or other parties shall be Grievances or formal complaints by parents addressed and documented in accordance with written ☒ ☐ ☐ will be addressed in the same manner and policies and procedures within a specified timeframe. timelines as youth. An initial response will be provided within three business days. 1362 REPORTING OF INCIDENTS Policy 536: Reporting of Incidents A written report of all incidents which result in physical Policy 536.1: Purpose harm, use of force, serious threat of physical harm, or Policy 536.2: Procedure death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by Throughout the inspection process, various the staff and submitted to the facility manager by the forms of documentation were requested and end of the shift, unless additional time is necessary and received. TCJDF forms provide the required authorized by the facility manager or designee. fields and tracking per regulation. 1363 USE OF REASONABLE FORCE TO Policy 603: DNA Collection COLLECT DNA SPECIMENS, SAMPLES, Juvenile Detention Facility Staff do not IMPRESSIONS collect DNA. DNA samples are collected by (a) Pursuant to Penal Code Section 298.1 authorized the assigned case carrying field Probation law enforcement, custodial, or corrections Officers. personnel including peace officers, may employ ☒ ☐ ☐ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 603: DNA Collection reasonable force” shall be defined as the force that an objective, trained and competent ☒ ☐ ☐ correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The use of reasonable force shall be preceded Policy 603: DNA Collection by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be ☒ ☐ ☐ documented and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 603: DNA Collection authorization of the supervising officer on duty. The authorization shall include information that ☒ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Policy 603: DNA Collection extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 1100: Education Program (a) School Programs In part, TCJDF is compliant with Title 15 Regulation 1313, County Evaluation of The County Board of Education shall provide for the Building and Grounds, that states each administration and operation of juvenile court schools in juvenile facility administrator shall obtain a conjunction with the Chief Probation Officer, or documented inspection and evaluation from designee pursuant to applicable State laws. The school County superintendent of schools on the and facility administrators shall develop and implement adequacy of educational services and written policy and procedures to ensure communication facilities as required in Section 1370. and coordination between educators and probation Further, The Superintendent of Schools shall conduct this review in conjunction with staff. Culturally responsive and trauma-informed a qualified outside agency or individual. approaches should be applied when providing instruction. Education staff should collaborate with the Accordingly, the Education Program facility administrator to use technology to facilitate evaluation was completed on October 19, learning and ensure safe technology practices. The ☒ ☐ ☐ 2023, and conducted by Ryan Vercruysse, facility administrator shall request an annual review of Teacher/Administrator, Red Bluff HS. each required element of the program by the Superintendent of Schools, and a report or review BSCC staff interviewed the education checklist on compliance, deficiencies, and corrective services personnel. BSCC staff also action needed to achieve compliance with this section. interviewed youth detained at the facility. Such a review, when conducted, cannot be delegated to We also physically inspected the the principal or any other staff of any juvenile court classrooms. school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified Educational services for the Tehama County outside agency or individual. Upon receipt of the review, Juvenile Court School (Tehama Oaks) are the facility administrator or designee shall review each provided by the Tehama County Office of item with the Superintendent of Schools and shall take Education. Youth in detention are afforded whatever corrective action is necessary to address each Common Core classroom instruction. deficiency and to fully protect the educational interests of all youth in the facility. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements 1100.2.3: Education Program, Annual Review The facility school program shall comply with the State Education Code and County Board of Education We interviewed education staff, as well as policies, all applicable federal education statutes and youth detained at the facility. BSCC staff also regulations and provide for an annual evaluation of the physically inspected classrooms. As a result, educational program offerings. As stated in the 2009 we found that the learning environment and California Standards for the Teaching Profession, ☒ ☐ ☐ the quality of educational programming complies with this regulation. teachers shall establish and maintain learning environments that are physically, emotionally, and The Tehama Oaks Juvenile Court School intellectually safe. Youth shall be provided a rigorous, serves grades seven through 12, in two quality educational program that responds to the separate classrooms at the TCJDF. There different learning styles and abilities of students and are two certified teachers assisted by two prepares them for high school graduation, career entry, paraeducators. and post-secondary education. All youth shall be treated equally, and the education 1100.2.3: Education Program, Annual program shall be free from discriminatory action. Staff Review ☒ ☐ ☐ shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1101.3: Education-Required Elements, Education Code and include, but not be limited Course of Study, (A) to, courses required for high school graduation. ☒ ☐ ☐ The primary courses of study are Math, English, Science, Social Science, PE, Art. (2) Information and preparation for the High School 11101.3: Education-Required Elements, Equivalency Test as approved by the California ☒ ☐ ☐ Course of Study (B) Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary 1101.3: Education-Required Elements, education and vocational opportunities. Course of Study, (C) College preparation is provided via a school counselor who provided career exploration through college connection to the youth once per week. High school graduates are offered online courses through Shasta Community ☒ ☐ ☐ College. This is facilitated with the use of Chrome books provided by Tehama County Probation. Noteworthy to mention is youth who are high school graduates will have access to the Shasta Technical Education Program-United Partnership (aka: STEP-UP) which is a partnership program through Shasta College. (4) Administration of the High School Equivalency 1101.3: Education-Required Elements, Tests as approved by the California ☒ ☐ ☐ Course of Study, (D) Department of Education, shall be made available when possible. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Supplemental instruction shall be afforded to 1101.2: Education-Required Elements, youth who do not demonstrate sufficient Procedures, (D) progress towards grade level standards. You are given the opportunity to work on a computer three times per week. Each classroom has a library where youth may ☒ ☐ ☐ check books out for reading outside of school hours. A third teacher has been added to the staff that facilitates the “Pull Out Program” for youth needing specific instruction to fulfill individual needs. (6) The minimum school day shall be consistent 1101.2: Education-Required Elements, with State Education Code Requirements for Procedures, (E) juvenile court schools. The facility administrator, The school day is 8:00AM to 2:00 PM. in conjunction with education staff, must ensure ☒ ☐ ☐ that operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth 1101.3: Education-Required Elements, regardless of classification, housing, security Course of Study, (E) status, disciplinary or separation status, The Tehama Oaks Juvenile Court School including room confinement, except when employs a part time resource to serve providing education poses an immediate threat ☒ ☐ ☐ students with IEP’s. There is also a to the safety of self or others. Education counselor who comes in to do Educational includes, but is not limited to, related services Plans. as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1100.2.4: School Discipline (1) Positive behavior management will be The classroom has adopted a “Token implemented to reduce the need for disciplinary ☒ ☐ ☐ Economy”, classroom productivity program. action in the school setting and be integrated This is a behavior modification program that into the facility's overall behavioral rewards youth for productive student management plan and security system. behavior. (2) School staff shall be advised of administrative 1100.2.4: School Discipline decisions made by probation staff that may Via Interviews with education services, affect the educational programming of students. ☒ ☐ ☐ TCJDF staff effectively communicate administrative decisions that may affect educational programming. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State 1100.2.4: School Discipline Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1100.2.4: School Discipline education staff will develop policies and ☒ ☐ ☐ procedures that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1100.2.5: Provisions for Special Populations (1) State and federal laws and regulations shall be There is a counselor who comes in to do observed for all individuals with disabilities or Educational Plans. suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall 1100.2.5: Provisions for Special Populations be afforded an educational program that addresses their language needs pursuant to all ☒ ☐ ☐ applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1100.2.6: Educational Screening and Admission (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's Via Interviews with education services, youth educational history, including but not limited to: ☒ ☐ ☐ are interviewed after admittance, and education staff maintains the appropriate educational documents for the youth. (A) School progress/school history; 1100.2.6: Educational Screening and ☒ ☐ ☐ Admission (B) Home Language Survey and the results of 1100.2.6: Educational Screening and ☒ ☐ ☐ the State Test used for English language Admission proficiency; (C) Needs and services of special populations 1100.2.6: Educational Screening and as defined by the State Education Code, ☒ ☐ ☐ Admission including but not limited to, students with special needs. (D) Discipline problems. 1100.2.6: Educational Screening and ☒ ☐ ☐ Admission 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Youth will be immediately enrolled in school. 1100.2.6: Educational Screening and Educational staff shall conduct an assessment Admission ☒ ☐ ☐ to determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1100.2.6: Educational Screening and ☒ ☐ ☐ education plan shall be developed for each Admission youth within five school days. (4) Upon enrollment, education staff shall comply 1100.2.6: Educational Screening and with the State Education Code and request the Admission youth's records from his/her prior school(s), including, but not limited to, transcripts, The school employs an Office Specialist to Individual Education Program (IEP), 504 Plan, perform student transcript responsibilities. state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1100.2.7: Educational Reporting (1) The complete facility educational record of the The school employs an Office Specialist to youth shall be forwarded to the next ☒ ☐ ☐ perform student record-keeping educational placement in accordance with the responsibilities. State Education Code. (2) The County Superintendent of Schools shall 1100.2.7: Educational Reporting provide appropriate credit (full or partial) for ☒ ☐ ☐ course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1100.2.8: Educational Reporting (1) The Superintendent of Schools and the Chief Prior to release school transcripts are Probation Officer or designee, shall develop updated and the youth is provided with a policies and procedures to meet the transition ☒ ☐ ☐ copy. needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1100.2.8: Educational Reporting (1) The school and facility administrator should, The Tehama Oaks Juvenile Court School whenever possible, collaborate with local post- ☒ ☐ ☐ employs a part-time resource to assist youth secondary education providers to facilitate with completing college FASFA documents. access to educational and vocational In addition, a career counselor is onsite twice opportunities for youth that considers the use of per week to assist with career exploration. technology to implement these programs. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Policy 525: Recreation and Exercise EXERCISE. Policy 527: Programs Policy 525.2.(1)A: General Information The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ BSCC staff reviewed programming recreation, and exercise for all youth. The intent is to schedules for July, August, and September minimize the amount of time youth are in their rooms showing programs provided and individual or their bed area. youth participation. We commend the TCJDF for the array of pro-social programming offered to youth detained at the facility. Juvenile facilities shall provide the opportunity for Policy 525.2.1(B)1-2: General Information programs, recreation, and exercise a minimum of three TCJDF does well in ensuring that daily hours a day during the week and five hours a day each ☒ ☐ ☐ programming meets the elements of this Saturday, Sunday or other non-school days, of which regulation. one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 525.2.2.C: Youth Access to Recreation and exercise may be suspended only upon a written Exercise ☒ ☐ ☐ finding by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 525.2.1D: General Information be posted in the living units. ☒ ☐ ☐ While conducting a physical inspection of the facility, we observed the programming schedules posted on the living Pods. There will be a written annual review of the programs, Policy 527.2.1D1-2: General Information recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and The annual review of the programs offered relevant to the population. was completed by the responsible Supervising JDFC and provided to the ☒ ☐ ☐ Deputy Chief for review. BSCC staff confirmed TCJDF complies with this regulation. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the Policy 527: Programs opportunity for at least one hour of daily Policy 527.1: Policy Statement programming to include, but not be limited to, Policy 527.2.1: General Information trauma focused, cognitive, evidence-based, best practice interventions that are culturally Programming is provided, in part by TCJDF relevant and linguistically appropriate, or pro- detention staff, County and selected social interventions and activities designed to community-based organizations and faith- reduce recidivism. These programs should be based organizations. based on the youth’s individual needs as required by Sections 1355 and 1356. Such TCJDF Programs include, but are not limited programs may be provided under the direction to the following: of the Chief Probation Officer or the County • Makers Space which provides a Office of Education and can be administered by community space for youth to county partners such as mental health create, to learn and to work on agencies, community based organizations, projects of various types from music faith-based organizations or Probation staff. to wood working. • Armor Program, which is an Programs may include but are not limited to: evidenced-based behavior 1) Cognitive Behavior Interventions; ☒ ☐ ☐ (2) Management of Stress and Trauma; modification program designed to (3) Anger Management; identify a youth’s strength and (4) Conflict Resolution; needs, develop new life and coping (5) Juvenile Justice System; skills, and take responsibility for their (6) Trauma-related interventions; actions. (7) Victim Awareness; • Aggression Replacement Training (8) Self-Improvement; teaches anger management and (9) Parenting Skills and support; skill building. (10) Tolerance and Diversity; • Drug and Alcohol individual services (11) Healing Informed Approaches; • Church and Chaplin Services and (12) Interventions by Credible Messengers; (13) Gender Specific Programming; Referrals to Community Services. (14) Art, creative writing, or self-expression; • Garden Program (15) CPR and First Aid training; • Carpentry (16) Restorative Justice or Civic Engagement; • Arts and Crafts (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. In review of daily programming activity logs and interviews with youth, TCJDF meets compliance with this regulation. Policy 525.2.4: Day Room Recreational (b) Recreation. All youth shall be provided the Activities opportunity for at least one hour of daily access to In review of daily programming activity logs unscheduled activities such as leisure reading, and interviews with youth, TCJDF meets letter writing, and entertainment. Activities shall be ☒ ☐ ☐ compliance with this regulation. supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy 525.2.5: Large Muscle Exercise opportunity for at least one hour of large muscle activity each day. ☒ ☐ ☐ In review of daily programming activity logs and interviews with youth, BSCC staff confirmed compliance with this regulation. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The administrator/manager may suspend, for a period Policy 525.2.2: Youth Access to Recreation not to exceed 24 hours, access to recreation and and Exercise programs. The administrator/manager shall document ☒ ☐ ☐ Programs: Policy 525.2.2.C: General the reasons why suspension of recreation and Information programs occurs. 1372 RELIGIOUS PROGRAM Policy 526: Religious Program The facility administrator shall provide access to In a review of daily programming activity logs religious services and/or religious counseling at least and interviews with youth, BSCC staff once each week. Attendance shall be voluntary. A ☒ ☐ ☐ concluded that TCJDF and the SYTF meet youth shall be allowed to participate in an activity the Title 15 minimum standards for this outside of their room if he/she elects not to participate regulation. in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Policy 526.2.1A1: General Information In a review of daily programming activity logs ☒ ☐ ☐ and interviews with youth, BSCC staff concluded that TCJDF complies with this regulation. (b) availability of clergy; and, Policy 526.2.2C: Providers of Religious Programs ☒ ☐ ☐ Youths may have access to their private clergy member by requesting approval through their assigned Probation Officer. (c) availability of religious diets. 526.2.3: Religious Diets Per policy, the agency honors religious diets. ☒ ☐ ☐ The request for religious diets is made to medical staff. Medical staff informs the food service personnel of the religious diet request. 1373 WORK PROGRAM 528: Work Program The facility administrator shall develop policies and TCJDF has a Work Detail Program for the procedures regarding the fair and consistent living units. All youth participate. Work detail assignment of youth to work programs. Work assigned ☒ ☐ ☐ assignments are fair and consistent; and to a youth shall be meaningful, constructive and related work assigned is meaningful, constructive, to vocational training or increasing a youth's sense of and related to vocational training or responsibility. Work programs shall not be imposed as a increasing the youth’s sense of disciplinary measure responsibility. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING Policy 523.3 Visits by Parents, Guardians, or Persons Standing in Loco Parentis The facility administrator shall develop and implement written policies and procedures for visiting, that include BSCC staff reviewed visiting policy and provisions for special visits. Youth shall be allowed to procedure, and visiting schedules for August, receive visits by parents, guardians or persons standing September, and October 2023. We also in loco parentis, and children of youth. Other family interviewed youth and JDF staff. We members, such as grandparents and siblings, and observed that due to the physical design, supportive adults, may be allowed to visit with the ☒ ☐ ☐ visits are “no contact”. Visits are via a phone approval of the facility administrator or designee, and in and a clear glass visual. conjunction with the youth’s case plan or in the best The agency contracts post-dispositional interest of the youth. detention with neighboring counties. With distant travel in mind for families, TCJDF schedules visits by appointment to ensure visiting accommodations are available at the time of the visit. All visits shall occur at reasonable times, subject only to Policy 523.8.1 the limitations necessary to maintain order and security. Policy 523.9C: Visiting Rules Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in Visitations are by appointment only. each case, whether the visitor’s criminal history Visitations are available Monday through represents a risk to the safety of youth or staff in the ☒ ☐ ☐ Friday, and weekend accommodations are facility. Any denial of visitation or limitation on visitations made for youth from out-of-county. shall be communicated to the youth, person denied and facility administrator. The agency encourages and supports accommodating youth who have children requesting to visit Opportunity for visitation shall be a minimum of two Policy 523.3: Visits by Parents, Guardians, hours per week. Visits may be supervised, but or Persons Standing in Loco Parentis conversations shall not be monitored unless there is a security or safety need. Up to 2 hours of visitation is allowed weekly. Visits are by appointment only and generally are made for either 30-minute or one-hour increments. Exceptions are made for parents ☒ ☐ ☐ who work or who have schedule conflicts or transportation issues. Facility administration will make efforts to ensure that parents and youth can visit. BSCC staff interviewed youth and detention staff to determine compliance with this regulation. Provisions for special visits, in addition to the two-hour Policy 523.4A: Official Visits’ minimum and/or outside of the regular visiting hours, Policy 523.5A: Clergy Visits’ shall be accommodated as necessary and within the Policy 523.7A: Visits with Spouses discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 523.2: Policy Statement alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1375 CORRESPONDENCE Policy 521: Correspondence mail. The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence BSCC staff interviewed youth and detention which provide that: staff to determine compliance with this regulation. (a) there is no limitation on the volume of mail that youth Policy 521.2.A: General Information may send or receive; ☒ ☐ ☐ BSCC staff interviewed youth and detention staff to determine compliance with this regulation. (b) youth may send two letters per week postage free; ☒ ☐ ☐ Policy 521.2.A: General Information (c) youth may correspond confidentially with state and Policy 521.2.C federal courts, any member of the State Bar or holder of public office, and the Board; however, ☒ ☐ ☐ authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that Policy 521.3.1: described in (c), may be read by staff only when there is reasonable cause to believe facility safety ☒ ☐ ☐ and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 522: Youth Access to Telephone The administrator of each juvenile facility shall develop Appropriate telephone numbers will be and implement written policies and procedures to approved by the youth’s Probation Officer provide youth with access to telephone and the youth may call only these numbers. communications. BSCC staff confirmed that youth may make ☒ ☐ ☐ one call a week for free and can earn points to purchase additional calls as part of the Behavior Management System for positive behavior. BSCC staff interviewed youth and detention staff to determine compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES Policy 534: Access to Legal Services The facility administrator shall develop written BSCC staff interviewed youth and detention ☒ ☐ ☐ procedures to ensure the right of youth to have access staff to determine compliance with this to the courts and legal services. Such access shall regulation. include: (a) access, upon request by the youth, to licensed 534.1: Policy Statement ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with 534.7: Supervising Attorney Visits ☒ ☐ ☐ attorneys; and, (c) unlimited postage free, legal correspondence and 534.3: General Guidelines ☒ ☐ ☐ cost-free telephone access as appropriate. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE Policy 530: Discipline and Due Process Policy 530.1: Policy Statement The facility administrator shall develop and implement Policy 530.2(F): General Information written policies and procedures for the discipline of youth that shall promote acceptable behavior; including In addition to policy and procedure, BSCC the use of positive behavior interventions and supports. ☒ ☐ ☐ staff reviewed the 10 most recent discipline Discipline shall be imposed at the least restrictive level incident examples with the corresponding which promotes the desired behavior and shall not documentation showing the Due process include corporal punishment, group punishment, efforts and the Appeal process. We also physical or psychological degradation. Deprivation of interviewed youth housed at the facility and the following is not permitted: detention staff. (a) bed and bedding; Policy 530.2(F)1: General Information ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet Policy 530.2(F)2: General Information and personal hygiene items, and clean clothing; BSCC staff interviewed youth housed at the ☒ ☐ ☐ facility and detention staff and reviewed documentation to determine that the facility complies with this regulation. (c) full nutrition; ☒ ☐ ☐ Policy 530.2(F)3: General Information (d) contact with parent or attorney; ☒ ☐ ☐ Policy 530.2(F)4: General Information (e) exercise; Policy 530.2(F)5: General Information ☒ ☐ ☐ BSCC staff interviewed youth and detention staff and reviewed documentation to determine compliance. (f) medical services and counseling; Policy 530.2(F): General Information BSCC staff interviewed youth, medical staff, ☒ ☐ ☐ and behavioral health staff in addition to reviewing documentation. We determined that TCJDF complies with this regulation. (g) religious services; Policy 530.2(F): General Information BSCC staff interviewed youth and detention ☒ ☐ ☐ staff and reviewed documentation to determine that TCJDF complies with this regulation. (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 530.2(F)8: General Information (i) the right to send and receive mail; Policy 530.2(F)9: General Information ☒ ☐ ☐ The Youth handbook identifies youth rights and provide guidance, if needed. (j) education; and, Policy 530.2(F)10: General Information ☒ ☐ ☐ To aid in confirming compliance, BSCC staff interviewed youth and education service staff. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) rehabilitative programming. Policy 530.2(F)11: General Information BSCC staff provided technical assistance to the facility administration to ensure that youth were not being placed in a locked room as a disciplinary sanction. Further, technical assistance was provided by ☒ ☐ ☐ recommending that the policy be updated to clearly indicate if a “Time out” is placing a youth in a locked room or separating a youth to another location outside of a locked room. In either case, it was recommended to identify time outs in the separation policy or the room confinement policy. The facility administrator shall establish rules of conduct Policy 530.3 (B), Definitions and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major BSCC staff interviewed youth and detention violations and minor violations, be stated simply and staff and reviewed random incidents since the prior 2022 inspection that document affirmatively, and be made available to all youth. ☒ ☐ ☐ proof of practice of disciplinary actions Provision shall be made to provide accessible including both minor and major rule information to youth with disabilities, limited English violations. BSCC staff also observed the proficiency, or limited literacy. facility rules posted on the pods. 1391 DISCIPLINE PROCESS Policy 530: Discipline and Due Process, Definitions The facility administrator shall develop and implement written policies and procedures for the administration In addition to policy and procedure, BSCC of discipline which shall include, but not be limited to: staff reviewed the 10 most recent discipline ☒ ☐ ☐ incident examples with the corresponding documentation showing the Due process efforts and the Appeal process. We also interviewed youth housed at the facility and detention staff. (a) designation of personnel authorized to impose Policy 530.1(B): Policy Statement ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 530.1(B)1: Policy Statement (c) definition of major and minor rule violations and Policy 530.3: Definitions their consequences, and due process requirements; This policy articulates that during the orientation process the minor and major rule violations, as well as sanctions and due ☒ ☐ ☐ process requirements are explained to each youth. BSCC staff also interviewed youth and observed that the rules were posted on Pods available to youth to review. This information is also available in the Youth handbook. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) trauma-informed approaches and positive Policy 530.1: Policy Statement behavior interventions; TCJDF makes use of training that ensures ☒ ☐ ☐ developmentally appropriate, trauma- informed approaches to working with youth while implementing positive behavior intervention. (e) minor rule violations may be handled informally by Policy 530.3(A)1-2: Discipline and Due counseling, advising the youth of expected Process, Definitions conduct imposing a minor consequence. Discipline ☒ ☐ ☐ shall be accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Policy 530.3(A)1-2: Discipline and Due shall be documented and require the following: Process, Definitions Youth are oriented and understand that ☒ ☐ ☐ major rule violations are violations that directly affect the safety and security of the facility, and/or disrupt the normal operation of the facility and programming. (1) written notice of violation prior to a hearing; Policy 530.6: Documentation Process BSCC staff reviewed the policy, reviewed ☒ ☐ ☐ due process reports, interviewed youth housed at the facility, and interviewed detention staff. Our findings confirmed that TCJDF complies with this regulation. (2) accommodations provided to youth with Policy 530.3(B)5: Discipline and Due disabilities, limited literacy, and English Process, Definitions language learners; ☒ ☐ ☐ Bilingual staff are available to assist youth as necessary. (3) hearing by a person who is not a party to the Policy 530.7.1A: Due Process Hearing ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 530.7.1C: Discipline and Due evidence and testimony; Process, Due Process Hearing ☒ ☐ ☐ The facility does well in documenting that youth are provided the opportunity to appeal a discipline being imposed. (5) provision for youth to be assisted by staff in Policy 530.7.1B: Discipline and Due Process, ☒ ☐ ☐ the hearing process; Due Process Hearing (6) provision for administrative review. Policy 530.7.(1)H: Discipline and Due Process, Due Process Hearing ☒ ☐ ☐ The DCPO conducts an administrative review of all grievances. (g) violations that result in a removal from camp or Policy 530.3(B)4: Discipline and Due commitment program, but not a return to court, will Process, Definitions ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE Policy 1010, (A) Management of DISEASES. Communicable Diseases The health administrator/responsible physician, in This policy articulates all facets of this cooperation with the facility administrator and the local section of the regulation including, but not health officer, shall develop written policies and limited to, the scope; prevention; limiting the procedures to address the identification, treatment, Spread (including the testing of youth); and control and follow-up management of communicable ☒ ☐ ☐ maintaining the well-being of youth. diseases. The policies and procedures shall address, but not be limited to: To aid in confirming compliance with Title 15 minimum standards for this regulation, BSCC staff reviewed the annual Medical / Mental, Nutrition, and Environmental Health evaluations completed by qualified evaluators. (a) Intake health screening procedures; Policy 1010.2 (A)(1), Management of Communicable Diseases, General Information A complete health appraisal will be conducted by Correctional Health Services ☒ ☐ ☐ staff on all youth within 96 hours (excluding holidays) on their admission into detention. BSCC staff interviewed medical personnel to help determine that TCJDF meets the minimum requirements for this regulation. (b) Identification of relevant symptoms; Policy 1010.2 (A)(2), Management of ☒ ☐ ☐ Communicable Diseases, General Information (c) Referral for medical evaluation; Policy 1010.2 (A)(3), Management of Communicable Diseases, General Information ☒ ☐ ☐ BSCC staff interviewed medical personnel to help determine that TCJDF complies with this regulation. (d) Treatment responsibilities during detention; Policy 1010.2 (A)(4), Management of Communicable Diseases, General Information ☒ ☐ ☐ This operational protocol outlines the treatment responsibilities of medical staff, facility staff and youth. (e) Coordination with public and private community- Policy 1010.2 (A)(5), Management of based resources for follow-up treatment; Communicable Diseases, General Information ☒ ☐ ☐ To aid in confirming compliance with Title 15 minimum standards for this regulation, BSCC staff interviewed medical and behavioral health personnel. (f) Applicable reporting requirements; and, Policy 1010.2 (A)(6), Management of ☒ ☐ ☐ Communicable Diseases, General Information 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Strategies for handling disease outbreaks. Policy 1010.2 (A)(7), Management of Communicable Diseases, General Information To aid in confirming compliance with Title 15 minimum standards, BSCC staff reviewed the annual Medical/Mental, Nutrition, and ☒ ☐ ☐ Environmental Health evaluations completed by qualified evaluators. BSCC staff also interviewed medical personnel to help determine that TCJDF meets the minimum requirements for this regulation. The policies and procedures shall be updated as Policy 1010.2 (B), Management of necessary to reflect communicable disease priorities Communicable Diseases, General identified by the local health officer and currently Information recommended public health interventions. ☒ ☐ ☐ Per policy, the physician, and the facility administrator, shall establish policies and procedures to assure the quality and adequacy of health care services are assessed every two years. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 1021.1, Request for Health Services, (EXCERPT) General information The health administrator, in cooperation with the The agency has a policy in place that is very facility administrator, shall develop policy and general. We discussed the importance of procedures to establish a daily routine for youth to incorporating a policy that is more specific convey requests for emergency and non-emergency detailing the processes for youth to request medical, dental and behavioral/mental health care ☒ ☐ ☐ medical services. BSCC staff also provided services. technical assistance in recommending that policy and procedure be updated to indicate medical staff regularly check the medical lock box for youths’ confidential requests for medical and mental health services. Lastly, we recommend that staff update the youth handbook to provide clarity to the process. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 519, Clothing and Linen The youth’s personal clothing, undergarments and BSCC staff reviewed the inventory and footwear may be substituted for the institutional laundry schedules for the facility. ☒ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Policy 519, Clothing and Linen laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with this regulation. (b) The standard issue of climatically suitable clothing Policy 519, Clothing and Linen ☒ ☐ ☐ for youth shall consist of but not be limited to: 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Socks and serviceable footwear; Policy 519.4.1 (A) 1 and 2, Clothing and Linen ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with this regulation. (2) Outer garments; Policy 519.4.1 (A) 1 and 2, Clothing and ☒ ☐ ☐ Linen (3) New non-disposable underwear which shall Policy 519.4.1 (A) 1 and 2, Clothing and remain with the youth throughout their stay, Linen and; ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with this regulation. (4) Undergarments, that are freshly laundered Policy 519.4.1 (A) 1 and 2, Clothing and and free of stains, including tee shirts and Linen bras. ☒ ☐ ☐ In addition to reviewing policies and procedures, BSCC staff interviewed youth and staff to determine compliance. (c) Clothing is laundered at the temperature required To aid in confirming compliance with Title 15 by local ordinances for the commercial laundries minimum standards, BSCC staff reviewed and dried completely in a mechanical dryer or ☒ ☐ ☐ the annual Medical/Mental, Nutrition, and other laundry method approved by the local health Environmental Health evaluations completed officer. by qualified evaluators. (d) Suitable clothing is issued to pregnant youth. Policy 519.4.1 (A) 1 and 2, Clothing and ☒ ☐ ☐ Linen 1482 CLOTHING EXCHANGE Policy 519.4.1 (B thru F), Clothing and Linen The facility administrator shall develop and implement The facility assigns youth their own laundry written policies and site-specific procedures for the bag to ensure they receive their own clothing cleaning and scheduled exchange of clothing. Unless back after being laundered. work, climatic conditions, or illness necessitates more ☒ ☐ ☐ BSCC staff interviewed youth and reviewed frequent exchange, outer garments, except for documentation to determine that the facility footwear, shall be exchanged at least once each week. meets compliance with this regulation. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy Statement PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS Policy 518.2 Policy Statement There shall be written policies and site-specific In addition to reviewing policies and procedures developed and implemented by the facility procedures, BSCC staff interviewed youth administrator for the availability of personal hygiene ☒ ☐ ☐ and staff to determine compliance. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Policy 518.3 (A) Distribution of Personal ☒ ☐ ☐ Care Items (b) Toothpaste; Policy 518.3 (A) Distribution of Personal ☒ ☐ ☐ Care Items (c) Soap; Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (d) Comb; Policy 518.3 (A) Distribution of Personal ☒ ☐ ☐ Care Items (e) Shaving implements; Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (f) Deodorant; Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (g) Lotion; Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (h) Shampoo; and, Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 518.5Available Personal Hygiene Kit Youth shall not be required to share any personal care BSCC staff interviewed youth to determine items listed in items (a) through (d). Liquid soap compliance with this regulation. provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 518.2 Policy Statement There shall be written policies and site specific BSCC staff interviewed youth housed at the procedures developed and implemented by the facility facility and TCJDF staff to determine administrator for showering/bathing and brushing of ☒ ☐ ☐ compliance with this regulation. teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 518.7 Shaving Youth shall have access to a razor daily, unless their BSCC staff interviewed youth housed at the appearance must be maintained for reasons of facility and TCJDF staff to determine identification in Court. All youth shall have equal ☒ ☐ ☐ compliance with this regulation. opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1488 HAIR CARE SERVICES (Excerpt) Policy 518.6 Haircare Services Hair care services shall be available in all juvenile BSCC staff interviewed youth housed at the facilities. Youth shall receive hair care services ☒ ☐ ☐ facility and TCJDF staff to determine monthly. Equipment shall be cleaned and disinfected compliance with this regulation. after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 519, Clothing and Linen Clean laundered, suitable bedding and linens, in good BSCC staff interviewed youth housed at the ☒ ☐ ☐ repair, shall be provided for each youth entering a facility and TCJDF staff to determine living area who is expected to remain overnight, shall compliance with this regulation. include, but not be limited to: (a) One mattress or mattress-pillow combination Policy 519, Clothing and Linen which meets the requirements of Section 1502 of ☒ ☐ ☐ these regulations; (b) One pillow and a pillow case unless provided for in Policy 519, Clothing and Linen ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 519, Clothing and Linen (d) One towel; and, ☒ ☐ ☐ Policy 519, Clothing and Linen (e) One blanket or more, up on request ☒ ☐ ☐ Policy 519, Clothing and Linen 1501 BEDDING LINEN EXCHANGE BSCC staff interviewed youth housed at the facility and TCJDF staff to determine The facility administrator shall develop and implement compliance with this regulation. site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Policy 519, Clothing and Linen ☒ ☐ ☐ once a month. 1510 FACILITY SANITATION, SAFETY AND Policy 520 Facility Cleaning, Safety and MAINTENANCE Maintenance The facility administrator shall develop and implement BSCC staff interviewed youth housed at the written policies and site-specific procedures for the facility and TCJDF staff to determine maintenance of an acceptable level of cleanliness, compliance with this regulation. repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 65 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐Violation ☒ Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐Violation ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☒ ☐ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐Violation ☐ separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the ☒ ☐Violation ☐ facility in a manner that allows contact with minors. 7689 Tehama Juvenile Detention Facility JH PRO 23-24 - 66 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections BSCC Code: 7689 FACILITY: Tehama County Juvenile Detention Facility TYPE: JH RC: 46 CONSULTANT: Forrest Coleman DATE: October 20, 2023 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Total Size FIXTURES* COMMENTS Designation Type Standards Rooms Room RC (L x W x H) or # RC Square/Cubic T U W F S Beds Feet Intake/Reception Holding 1998 4 4 (16) 70 sq. ft. 1 1 1 1 Safety 1998 1 1 (1) 76 sq. ft. Medical 1998 170 sq. ft. Attorney 1998 2 62 sq. ft. (2) – Visitors’ contact rooms, (6) – Visitors’ phone booths, (1) – Shower room with combo unit, (1) – Property and storage room. POD A Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teacher’s restrooms are in the back of the room. Dayroom 1998 1,400 sq. ft. Will dine in the unit. Showers 1998 4 (2) Upstairs (2) Downstairs Janitor 1998 2 (1) Upstairs (1) Downstairs Houses younger youth and or girls. POD C Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teacher’s restrooms are in the back of the room. Dayroom 1998 1,400 sq. ft. Will dine in the unit. Showers 1998 4 (2) Upstairs (2) Downstairs *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7689 Tehama Juvenile Detention Facility JH LASE 23-24 - 1 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicable # Each Total Size FIXTURES* COMMENTS Designation Type Standards Rooms Room RC (L x W x H) or # RC Square/Cubic T U W F S Beds Feet Janitor 1998 2 (1) Upstairs (1) Downstairs Houses all males/criminally sophisticated youth. 2014-2018: No changes. 2018/2020: Added the Secure Youth Treatment Facility as a pod within the complex. Current Cycle Notes: 2018-2020: Rated capacity changed to 46. 2023-2024: Dedicated Pod B to the Tehama County Secure Treatment Youth Facility. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7689 Tehama Juvenile Detention Facility JH LASE 23-24 - 2 - J460 LAS JUV-05.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7690 FACILITY NAME: Tehama County Secure Youth Treatment Facility (TCSYTF) FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Greg Ulloa, Chief Probation Officer (CPO); Shelly Pluim, Deputy Chief Probation Officer; Brian Lair, Family Medicine Physician; John Harrington, Scott Currier, Fred Avila and Dan Jones, Supervising JDFCs; Arturo S., Juvenile Detention Counselor; Galo Pleitez, Tehama Oaks Teacher; Octavio Madrigal, Nutritional Program Supervisor; Amber Wilson, Behavioral Health Clinician; Two Male youth ages 17; random youth and detention staff during facility tour. FIELD REPRESENTATIVE: Forrest Coleman DATE: October 20, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION The Tehama County Secure Youth OF BUILDING AND GROUNDS Treatment Facility (TCSYTF) is a commitment facility that exists within the On an annual basis, or as otherwise required by law, Tehama Juvenile Detention Complex each juvenile facility administrator shall obtain a (Juvenile Hall). The TCSYTF abides by the documented inspection and evaluation from the same policies and procedures as the following: Tehama County Juvenile Detention Facility (TCJDF). Therefore, all annual inspections and evaluations completed by qualified individuals conducted at the TCJDF, pursuant to Title 15 regulations, apply to the TCSYTF. This inspection was conducted 10 months into the first year of the 2023-2024 inspection ☐ cycle. Therefore, BSCC staff requested that ☒ ☐ the Tehama County SYTF, in conjunction with the Tehama County Juvenile Detention Facility (TCSYTF), provide all "County Inspections and Evaluation of Grounds" inspection reports that occurred within a year of the current inspection date. In addition, BSCC requested dates of pending annual reports that shall occur following the BSCC inspection up to December 31, 2023. County inspections and evaluation of grounds were performed by qualified persons and agencies per Title 15 Regulation. There were no areas of noncompliance discovered during the inspections. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) County building inspection by agency designated 2023: by the Board of Supervisors to approve building Completed on September 7, 2023, and safety; conducted by Tehama County Building Inspectors, Edwardo Griego and Jeff ☐ ☒ ☐ Ritchie. There were no areas of noncompliance discovered during the County Building inspections. (B) Fire authority having jurisdiction, including a fire 2023: clearance as required by Health and Safety Code Completed on October 16, 2023, and Section 13146.1 (a) and (b); conducted by Dave Doughty of Tehama ☐ ☐ County Fire Department. ☒ There were no areas of noncompliance discovered during the local Fire Authority inspections. (C) Local health officer, inspection in accordance with 2023: Health and Safety Code Section 101045; Medical Mental Health: Completed on October 11, 2023, and conducted by Richard Wickenheiser, Tehama County HS; Amy Condie and Linda Wimer, Tehama County, PHS Nurses; Alexis Ross, Tehama County, Assistant Exec. Dir. Prog. PHS. Nutrition: Completed on October 11, 2023, ☐ ☐ ☒ and conducted by Heather Gomes, Public Health Nutritionist. Environmental Health: Completed on October 11, 2023, and conducted by Amanda Young, REHS. There were no areas of noncompliance discovered during the Health Officer Health Services inspections. (D) County superintendent of schools on the adequacy Education for the Tehama County Juvenile of educational services and facilities as required in Detention Facility is provided by the Section 1370; Tehama County Office of Education. 2023: ☐ ☐ Completed on October 19, 2023, and ☒ conducted by Ryan Vercruysse, Teacher/Administrator, Red Bluff HS. There were no areas of noncompliance discovered during the educational services inspections. (E) Juvenile court as required by Section 209 of the 2023: Welfare and Institutions Code Completed on December 19, 2023, and conducted by Hon. Laura S. Woods, Judge ☐ ☐ of Superior Court. ☒ There were no areas of noncompliance discovered during the Juvenile Court inspection. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (F) Juvenile Justice Commission as required by The Juvenile Justice Commission conducts Section 229 of the Welfare and Institutions Code or annual inspections of the facility. Probation Commission as required by Section 240 of the Welfare and Institutions Code. 2023: Completed on October 4, 2023, and ☐ ☐ conducted by JJC Commissioners Linda ☒ Lucas, Barbara Thomas, and Tony Cardenas. There were no areas of noncompliance discovered during the Juvenile Justice Commission inspections. 1320 APPOINTMENT AND QUALIFICATIONS An Appointment and Qualification Letter, BSCC Note: Compliance with this section is dated July 1, 2023, was received from determined by receipt of the Chief Probation Officer’s Interim Chief Probation Officer (CPO), Greg certification letter confirming that all elements of Ulloa, certifying all appointments of Tehama County Probation staff are pursuant to the regulation are met. applicable laws including minimum standards (a) Appointment from BSCC, Penal Code 6035. Further, all In each juvenile facility there shall be a superintendent, staff who are present at the facility meet all director or facility manager in charge of its program and required qualifications and clearances including contract personnel, volunteers, and employees. Such superintendent, director, facility other non-employees. manager and other employees of the facility shall be ☐ ☐ appointed by the facility administrator pursuant to ☒ Along with the Tehama County Juvenile applicable provisions of law. Detention Facility (TCJDF), the Tehama County Secure Youth Treatment Facility (TCSYTF) is a facility within the Tehama County Juvenile Detention Complex (Juvenile Hall). The detention staff for both facilities are cross-trained. All appointments and qualifications for the TCJDF detention staff, pursuant to Title 15 regulations, also apply to the TCSYTF detention staff. Further, all Tehama County JDF policies and procedures apply to the Tehama SYTF. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess The elements of this regulation are knowledge, skills and abilities appropriate to confirmed in the CPO Appointment and ☒ ☐ ☐ their job classification and duties in Qualification Letter on July 1, 2023. accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical The elements of this regulation are examination including tuberculosis screening confirmed in the CPO Appointment and ☒ ☐ ☐ test and evaluation for immunity to contagious Qualification Letter on July 1, 2023. illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the The elements of this regulation are selection and training requirements adopted by confirmed in the CPO Appointment and the Board pursuant to Section 6035 of the Qualification Letter on July 1, 2023. Penal Code; and ☒ ☐ ☐ The Board of State and Community Corrections, Standard and Training for Corrections (STC), Division reports that the Shasta County Probation Department follows Title 15 regulatory training requirements. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) conduct a criminal records review, on each The elements of this regulation are new employee, and psychological examination ☒ ☐ ☐ confirmed in the CPO Appointment and in accordance with Section 1031 et seq. of the Qualification Letter on July 1, 2023. Government Code. (c) Contract personnel, volunteers, and other non- Policy 803 Juvenile Detention Facility Non- employees of the facility, who may be present at the Sworn or Support Staff Orientation facility, shall have such clearance and qualifications as may be required by law, and their presence at Per policy facility administrators, all contract personnel, volunteers, and other non- the facility shall be subject to the approval and control of the facility manager. ☒ ☐ ☐ employees participate in background checks as required by the Probation Department. The elements of this regulation are confirmed in the CPO letter dated July 1, 2023. We also interviewed supervisory staff to confirm compliance. 1321 STAFFING Policy 300: Staffing The policy identifies all expectations and Each juvenile facility shall: responsibilities of the Title 15 Regulation minimum standards. Along with the Tehama County Juvenile Detention Facility (TCJDF), the Tehama County Secure Youth Treatment Facility (TCSYTF) is a facility within the Tehama County Juvenile Detention Complex (Juvenile Hall). The detention staff for both facilities are cross-trained. All appointments and qualifications for the TCJDF detention staff, pursuant to Title 15 regulations, also apply to the TCSYTF detention staff. Further, all Tehama County JDF policies and procedures apply to the Tehama SYTF including, but not limited to, staff training and qualifications. a) have an adequate number of personnel sufficient to Policy 300.1: Policy Statement carry out the overall facility operation and its The facility director ensures that each shift is programming, to provide for safety and security of staffed with enough youth supervision staff to youth and staff, and meet established standards guarantee that no required services are and regulations; denied to a youth. ☒ ☐ ☐ BSCC staff reviewed the above policies and procedures, as well as the agency’s Organization Chart, random weekly staff schedule, and daily unit schedule covering two consecutive weeks in August, September, and October of 2023. In addition, we made personal observations. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied Policy 300.1: Policy Statement because of insufficient numbers of staff on duty Along with the Tehama County Juvenile absent exigent circumstances; Detention Facility (TCJDF), the Tehama County Secure Youth Treatment Facility (TCSYTF) is a facility within the Tehama County Juvenile Detention Complex (Juvenile Hall). Both facility’s staff are cross- trained and abide by the same policies and procedures under the TCJDF. Staffing position classifications are the same for both facilities. When needed both facilities provide staffing coverage for one another. In conjunction with the TCJDF, the TCSYTF ☒ ☐ ☐ staffing consisted of: • 1 Deputy Chief Probation Officer • 5 Juvenile Detention Facility Counselor Supervisors • 16 Juvenile Detention Facility Counselors • 9 Extra-help Staff Through our documentation review, personal observations, as well as, through interviews with staff and youth housed at the facility, TCSYTF regularly ensures that the staffing is adequate and that programming and services are not canceled because of staffing issues. c) have a sufficient number of supervisory level staff to Policy 300.2A1: Procedure-Supervisory ensure adequate supervision of all staff members; Level Staff The staffing consisted of: • 1 Deputy Chief Probation Officer • 5 Juvenile Detention Facility Counselor Supervisors • 16 Juvenile Detention Facility ☒ ☐ ☐ Counselors • 9 Extra-help Staff Through our documentation review, personal observations, as well as, through interviews with staff and youth housed at the facility, TCSYTF regularly ensures that the staffing is adequate and that programming and services are not canceled because of staffing issues. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) have a clearly identified person on duty at all times Policy 300.2A1: Procedure-Supervisory who is responsible for operations and activities and Level Staff has completed the Juvenile Corrections Officer The elements of this regulation are Core Course and PC 832 training; confirmed in the CPO letter dated July 1, 2023. Staffing classifications positions are the same for both facilities. The Supervisor on duty is responsible for the operations of the ☒ ☐ ☐ facility and ensures that facility counselors are following expectations for the unit programming and activities of the youth. Per policy, in the absence of a supervisory level staff, an Acting Supervising Counselor (ASC) shall be designated and shall meet the requirements outlined for a Tehama JDFC Supervisor. BSCC staff observed that there is always a JDFCS or an ASC on duty. e) have at least one staff member present on each Policy 300.2B1: Procedure-Line Level Staff living unit whenever there are youth in the living Through personal observations, as well as, unit; through interviews with staff and youth ☒ ☐ ☐ housed at the facility, TCSYTF regularly ensures that there is always a staff present in the unit or where a youth is present. Youth are never left unsupervised. f) have sufficient food service personnel relative to the Policy 300.2C1: Procedure-Support Staff number and security of living units, including staff There is a supervising cook who assists in qualified and available to: plan menus meeting preparing meals and oversees kitchen nutritional requirements of youth; provide kitchen operations. Two additional cooks assist with supervision; direct food preparation and servings; kitchen duties. The supervising cook has a conduct related training programs for culinary staff; nutritionist who provides quarterly assistance and maintain necessary records; or, a facility may ☒ ☐ ☐ and reviews or is available as needed. The serve food that meets nutritional standards kitchen staff deliver meals to the units on prepared by an outside source; temperature-controlled meal carts. We were impressed to learn that there is a concerted effort three days per week, youth receive two hot meals per day. This exceeds Title 15 minimum standards. g) have sufficient administrative, clerical, recreational, Policy 300.2C: Procedure-Support Staff medical, dental, mental health, building BSCC staff interviewed medical services maintenance, transportation, control room, facility personnel, education services, and detention security and other support staff for the efficient staff. We also made personal observations management of the facility, and to ensure that youth ☒ ☐ ☐ over the course of the inspection week. supervision staff shall not be diverted from supervising youth; and, The TCSYTF in conjunction with TCJDF contracts with outside agencies to assist in providing pro-social programming to youth. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide Policy 300.2B1: Procedure-Supervision continuous wide-awake supervision of youth, Level Staff subject to temporary variations in staff assignments BSCC staff interviewed SYTF staff, and to meet special program needs. Staffing shall be in reviewed housing unit logs, programming compliance with a minimum youth-staff ratio for the ☒ ☐ ☐ schedules, and employee daily schedules. following facility types: The Tehama County SYTF regularly provides staffing levels that enable the facility to meet the minimum standards for this regulation. (1) Juvenile Halls (minimum youth-staff ratio) Policy 300.2B2: Procedure-Line Level Staff (A) during the hours that youth are awake, one wide- In a review of housing unit logs, the daily awake youth supervision staff member on duty for each 10 youth in detention; staff schedule, as well as, through personal observation, the TCSYTF ensures that “One wide-awake” detention staff is present and ☒ ☐ ☐ that staffing ratios are consistently in compliance with Title 15 minimum standards for this regulation. At the time of the inspection, there were 3 youth housed at the Tehama SYTF # 7690. (B) during the hours that youth are confined to their Policy 300.2B3: Procedure-Line Level Staff room for the purpose of sleeping, one wide- In a review of housing unit logs, the daily awake youth supervision staff member on duty staff schedule, as well as, through personal for each 30 youth in detention; ☒ ☐ ☐ observation, the TCSYTF ensures that “One wide-awake” detention staff is present and that staffing ratios are consistently in compliance with Title 15 minimum standards for this regulation. (C) at least two wide-awake youth supervision staff Policy 300.2B5: Procedure-Line Level Staff members on duty at all times, regardless of the In a review of housing unit logs, and the daily number of youth in detention, unless an ☒ ☐ ☐ staff schedule, the TCSYTF ensures at least arrangement has been made for backup support two wide-awake youth supervision staff services which allow for immediate response to members are always on duty. emergencies; and, (D) at least one youth supervision staff member on duty Policy 300.2B4: Procedure-Line Level Staff who is the same gender as youth housed in the Through documentation review, personal facility. ☒ ☐ ☐ observations, as well as interviews with detention staff, TCSYTF regularly ensures that there is always a detention staff who is the same gender as the youth. (E) personnel with primary responsibility for other Policy 300.2C2 duties such as administration, supervision of The above policy clearly identifies the roles personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as ☒ ☐ ☐ and responsibilities of staff who are not deemed youth supervision staff. Only youth youth supervision staff positions. supervision staff provide supervision of the youth. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Special Purpose Juvenile Halls (minimum The Tehama County Secure Youth youth-staff ratio) Treatment Facility is not a Special Purpose (A) during hours that youth are awake, one wide-awake ☐ ☐ ☒ Juvenile Hall. Therefore, this section of the youth supervision staff member is on duty for each Title 15 Regulation is not applicable to this 10 youth in detention; inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) The Tehama County Secure Youth (A) during the hours that youth are awake, one wide- Treatment Facility is not a Camp. Therefore, ☒ ☐ ☒ awake youth supervision staff member on duty for this section of the Title 15 Regulation is not each 15 youth in the camp population; applicable to this inspection report. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF Policy 802 ORIENTATION AND TRAINING The elements of this regulation are (a) Prior to assuming any responsibilities each youth confirmed in the Appointment and supervision staff member shall be properly oriented Qualifications Letter provided by Interim to their duties, including: Chief Probation Officer (CPO), Greg Ulloa. The letter certifies that Probation Officers and Juvenile Detention Facility Counselors (JDFC) have been appointed with applicable provisions of law. This letter is applicable to ☒ ☐ ☐ the Secure Youth Treatment Facility detention staff. According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, The facility is compliant with Title 15 minimum standards regarding staff training and orientation. (1) youth supervision duties; Policy 802.2.1B1: General Information The Supervising Juvenile Detention Facility ☒ ☐ ☐ Counselor sets the Orientation Schedule and manages new staff training, as well as manages the Daily Training Report (DTR). (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 802.2.1B2: General Information (3) the identity of their supervisor; ☒ ☐ ☐ Policy 802.2.1B3: General Information (4) the identity of persons who are responsible to Policy 802.2.1B4: General Information them; Every SYTF Juvenile Detention Facility ☒ ☐ ☐ Counselor (JDFC) receives 40 hours of orientation and training that includes this section of the regulation. (5) persons to contact for decisions that are Policy 802.2.1B5: General Information ☒ ☐ ☐ beyond their responsibility; and (6) ethical responsibilities. Policy 802.2.1B6: General Information The assigned supervisor ensures that newly ☒ ☐ ☐ hired detention staff and non-sworn staff are properly trained with the elements of this regulation. (b) Prior to assuming any responsibility for the Policy 802.2.2A: Juvenile Detention Facility supervision of youth, each youth supervision staff Counselor and Extra Help Orientation member shall receive a minimum of 40 hours of facility-specific orientation, including: All new full-time and temporary employees receive 40 hours of Introductory Training. ☒ ☐ ☐ According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, Tehama County SYTF ensures each youth supervision staff member shall receive a minimum of 40 hours of facility-specific orientation training. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) individual and group supervision techniques; Policy 802.2.2A1: Juvenile Detention Facility Counselor and Extra Help Orientation New hire Daily Training Reports (DTR) are completed by a veteran JDF Counselor and forwarded to the Training Supervisor. The ☒ ☐ ☐ Training Supervisor ensures the DTRs are complete and reviews the DTR with the new hire trainee. New hire training documentation shows the new-hire acknowledgments of training and supervisory review. (2) regulations and policies relating to discipline Policy 802.2.2A2: Juvenile Detention Facility and rights of youth pursuant to law and the Counselor and Extra Help Orientation provisions of this chapter; ☒ ☐ ☐ BSCC staff were impressed with the new hire Staff Orientation/Training which is very detailed and captures the elements of all sections of this regulation (3) basic health, sanitation and safety measures; Policy 802.2.2A3: Juvenile Detention Facility ☒ ☐ ☐ Counselor and Extra Help Orientation (4) suicide prevention and response to suicide Policy 802.2.2A4: Juvenile Detention Facility attempts Counselor and Extra Help Orientation The elements of this regulation are identified in and confirmed in the CPO’s Appointment ☒ ☐ ☐ and Qualifications Letter. In addition, detention staff receive suicide prevention training as part of their initial training as well as annual suicide prevention training updates. (5) policies regarding use of force, de-escalation Policy 802.2.2A5: Juvenile Detention Facility techniques, chemical agents, mechanical and Counselor and Extra Help Orientation physical restraints; New hire Daily Training Reports (DTR) are ☒ ☐ ☐ completed by a veteran JDF Counselor and forwarded to the Training Supervisor. The Training Supervisor ensures the DTRs are complete and reviews the DTR with the new- hire trainee. (6) review of policies and procedures referencing Policy 802.2.2A: Juvenile Detention Facility trauma and trauma-informed approaches; Counselor and Extra Help Orientation ☒ ☐ ☐ New hire training documentation shows the new-hire acknowledgments of training and supervisory review. (7) procedures to follow in the event of Policy 802.2.2A6: Juvenile Detention Facility ☒ ☐ ☐ emergencies; Counselor and Extra Help Orientation 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) routine security measures, including facility Policy 802.2.2A7: Juvenile Detention Facility perimeter and grounds; Counselor and Extra Help Orientation ☒ ☐ ☐ The new hire training documentation shows the new hire training and supervisory review. (9) crisis intervention and mental health referrals to Policy 802.2.2A8: Juvenile Detention Facility mental health services; Counselor and Extra Help Orientation ☒ ☐ ☐ Staff receive initial training in addition to an annual suicide prevention update. (10) documentation; and Policy 802.2.2A9: Juvenile Detention Facility ☒ ☐ ☐ Counselor and Extra Help Orientation (11) fire/life safety training Policy 802.2.2A10: Juvenile Detention Facility Counselor and Extra Help Orientation The assigned supervisor ensures that newly hired detention staff are properly trained with ☒ ☐ ☐ the elements of this regulation. BSCC staff confirmed that detention staff also receive annual emergency procedures training. (c) Prior to assuming sole supervision of youth, each Policy 802.2.3A: Juvenile Detention Facility youth supervision staff member shall successfully Counselor Primary Supervision of Youth complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal The elements of this regulation are Code Section 6035. ☒ ☐ ☐ confirmed in the CPO letter dated July 1, 2023. Staff complete CORE within the first year of the assignment. (d) Prior to exercising the powers of a peace officer Policy 802.2.3B: Juvenile Detention Facility youth supervision staff shall successfully complete Counselor Primary Supervision of Youth training pursuant to Section 830 et seq. of the Penal Code. The elements of this regulation are ☒ ☐ ☐ confirmed in the CPO letter dated July 1, 2023. Staff complete PC 832 within the first year of assignment. 1323 FIRE AND LIFE SAFETY Policy 908.3: Staff Training Whenever there is a youth in a juvenile facility, there All staff shall receive Fire and Life Safety shall be at least one wide awake person on duty at all Training either through CORE training or times who meets the training standards established by ☒ ☐ ☐ other contracted certified providers. the Board for general fire and life safety which relate The elements of this regulation are specifically to the facility. confirmed in the CPO letter dated July 1, 2023. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 100: Policy and Procedure Manual, Orientation and Use All facility administrators shall develop, publish, and implement a manual of written policies and procedures The Tehama Secure Youth Treatment that address, at a minimum, all regulations that are Facility and the Tehama Juvenile Detention applicable to the facility. Such a manual shall be made Facility are two facilities within the Tehama available to all employees, reviewed by all employees, County Juvenile Detention Complex and shall be administratively reviewed at a minimum (Juvenile Hall) (Juvenile Hall). The probation every two years, and updated, as necessary. Those staff for both facilities abide by the same records relating to the standards and requirements set Tehama County JDF policies and forth in these regulations shall be accessible to the procedures. The below applies to both Board on request. facilities. The manual shall include: Policies and procedures must be reviewed at least on a biennial basis. The Deputy Chief Probation Officer (DCPO), or the assigned designee, is responsible for review, and when necessary, revision of the manual. ☒ ☐ ☐ New staff are required to review Policy and Procedure as part of training and orientation expectations. As a new policy is released or as the current policy is updated, staff are required to read and sign acknowledging their understanding of new and or updated policies and procedures. DCPO A letter written by Division Director, Shelley Pluim, and dated October 17, 2023, acknowledges that the Policies and Procedures manual continues to be reviewed on a biennial basis or as needed. BSCC staff observed that the policy and procedure manual is available to staff both on the shared drive and in hard copy manuals. (a) table of organization, including channels of Policy 202: Organizational Chart communications and a description of job Policy 203: Roles and Responsibilities of classifications; Facility Administration. ☒ ☐ ☐ Policy 204: Roles and Responsibilities of Juvenile Detention Facility Counselors Policy 205: Roles of Probation Staff Policy 301: Chain of Command 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose Policy 200: Department Mission Statement, of programs, relationship to the juvenile court, the Policy 201, Legal Origins, Establishment and Juvenile Justice/Delinquency Prevention Purpose Commission or Probation Committee, probation staff, school personnel and other agencies that are In review of inspection reports by the involved in juvenile facility programs; Juvenile Court, the Juvenile Justice Commission, and through interviews with the ☒ ☐ ☐ probation staff, school personnel, and other agencies, all collaborative partners have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the Tehama County Probation Department’s policy and procedure manual. (c) responsibilities of all employees; Policy 203: Roles and Responsibilities of Facility Administration. Policy 204: Roles and Responsibilities of Juvenile Detention Facility Counselors Policy 205: Roles of Probation Staff. ☒ ☐ ☐ In a review of a thorough inspection of the above policies and procedures, Tehama County SYTF complies with this regulation. (d) initial orientation and training program for Policy 802: Juvenile Detention Facility employees; Counselor Orientation The minimum Title 15 requirements for this ☒ ☐ ☐ regulation are confirmed in Interim CPO, Greg Ulloa’s, Appointment and Qualifications Letter dated July 1, 2023. (e) initial orientation, including safety and security Policy 803.2.1 B: Procedures-General issues and anti-discrimination policies, for support Information staff, contract employees, school, mental/behavioral Prior to initial entry to the facility, the health and medical staff, program providers and TCSYTF ensures new support staff, volunteers; contractors, and or volunteers undergo a ☒ ☐ ☐ safety/security briefing and must complete the vendors’ and volunteers’ initial orientation training. BSCC staff observed that areas of the initial orientation are specifically geared toward non-probation staff that are identified in this section of the regulation. (f) maintenance of record-keeping, statistics and Policy 203.6 Population Reporting communication system to ensure: Agency utilizes Caseload Explorer, an ☒ ☐ ☐ electronic case management system to ensure accurate data collection and record- keeping for the agency. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) efficient operation of the juvenile facility; Policy 203.6 Population Reporting In part, a case management system, handwritten tracking forms, Housing unit ☒ ☐ ☐ logbooks, housing unit programming forms, and shift activity schedules are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; ☒ ☐ ☐ Policy 203.6 Population Reporting (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 203.6 Population Reporting (4) supply of information to the juvenile court and Policy 203.6 Population Reporting those authorized by the court or by the law; and, The agency utilizes a case management ☒ ☐ ☐ system (Caseload Explorer ) for communication and record keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. ☒ ☐ ☐ Policy 203.6 Population Reporting (g) ethical responsibilities; ☒ ☐ ☐ Policy 308: Standards of Conduct, Ethics (h) trauma-informed approaches; Policy 312: Staff Interaction with Detained Youth In addition to following expectations of the ☒ ☐ ☐ above policy, as part of the annual review training, all Tehama County SYTF detention staff participate in training that includes but is not limited to, the trauma-informed approaches. (i) culturally responsive approaches; Policy 312: Staff Interaction with Detained Youth The TCSYTF acknowledges and embraces the customs and traditions of diverse populations. This is partially accomplished ☒ ☐ ☐ through the Makerspace program. Makerspace is a place where young people have an opportunity to explore their own interests, learn to use tools and materials, both physical and virtual, and develop creative projects. (j) gender responsive approaches; Policy 312: Staff Interaction with Detained Youth ☒ ☐ ☐ As part of annual review training, all TCSYTF detention staff participated in training that included but was not limited to, gender- responsive approaches. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides that all Policy 101: Non-Discrimination youth within the facility shall have fair and equal access to all available services, placement, care, BSCC staff reviewed the above policy and treatment, and benefits, and provides that no orientation packets and interviewed youth to person shall be subject to discrimination or conclude that the TCSYTF complies with the harassment on the basis of actual or perceived elements of this regulation. race, ethnic group identification, ancestry, national ☒ ☐ ☐ origin, immigration status, color, religion, gender, Youth indicated that they were being treated sexual orientation, gender identity, gender fairly. Detention staff and non-detention staff expression, mental or physical disability, or HIV are required to take non-discriminatory status, including restrictive housing or classification training. decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 402.2: Procedures chemical agents related security devices, and Policy 602.5.1: Storage, Issue, and Disposal weapons and ammunition, where applicable; of OC Spray Canisters ☒ ☐ ☐ The policy has clear and concise expectations regarding the storage and maintenance of OC Spray. Staff are encouraged to store OC canisters in their assigned lockers while off duty. (m) establishment of procedures for collection of Medi- Juvenile Probation officers collect Medi-Cal Cal eligibility information and enrollment of eligible eligibility information and enroll eligible youth ☒ ☐ ☐ youth; and, in field services as part of the case plan process. (n) establishment of a policy that prohibits all forms of Policy 507.5: PREA sexual abuse, sexual assault and sexual Policy 507.5.1: Policy Statement harassment. The policy shall include an approach to preventing, detecting and responding to such In interviewing multiple youths housed at the ☒ ☐ ☐ conduct and any retaliation for reporting such TCJDF, during the intake process youth are conduct, as well as a provision for reporting such made aware of PREA and provided multiple conduct by youth, staff or a third party. outlets for reporting any form of sexual abuse, assault, and or sexual harassment. 1325 FIRE SAFETY PLAN Policy 908: Fire Safety Plan and Emergency Procedures The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with Facility Administrator collaborates with the ☒ ☐ ☐ the State Fire Marshal, in developing a plan for fire Red Bluff Fire Department Division Chief. safety which shall include, but not be limited to: Based on the documentation provided, the facility meets compliance with this regulation. a) a fire prevention plan to be included as part of the Policy 908.2.1A: Procedures-General ☒ ☐ ☐ manual of policy and procedures; Information 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) monthly fire and life safety inspections by facility Policy 908.2.1A2: Procedures-General staff with two- year retention of the inspection Information record; We requested a review of monthly Fire and Life Safety facility inspections that occurred since the prior 2022 BSCC inspection. The facility documents monthly Fire and Life ☒ ☐ ☐ Safety inspections on an Office Safety and Inspection Checklist. The facility has responded well in developing a comprehensive and well-detailed checklist. Documentation shows that the inspections are completed every month per Title 15 regulations. c) fire prevention inspections as required by Health TCSYTF ensures Fire Prevention and Safety Code Section 13146.1(a) and (b); inspections are performed per Title 15 Regulations. The inspection is required on a biennial basis. ☒ ☐ ☐ The annual fire prevention inspection was conducted on October 16, 2023, by Dave Doughty of the Tehama County Fire Department. A fire clearance was granted. d) an evacuation plan; Policy 908.2.1A3: Procedures-General Information ☒ ☐ ☐ Evacuation signs are posted throughout the facility. TCSYTF in conjunction with TCJDF provides ongoing training to new and existing staff by conducting fire drills. e) documented fire drills not less than quarterly; Policy 908.2.1A4: Procedures-General Information Policy 908.7: Fire Drills We reviewed all quarterly fire drills that ☒ ☐ ☐ occurred from the prior September 2022 BSCC inspection to the present. Good improvements with detail were made since the prior inspection. The facility is compliant with this regulation. f) a written plan for the emergency housing of youth in Policy 908.2.1A5: Procedures-General the case of fire; and, Information Policy 908.6: Evacuation to Off-Site Location ☒ ☐ ☐ The Tehama County Probation and the neighboring Shasta County Probation detention facilities have a mutual assistance agreement in place should there be a need for the emergency housing of youth. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) development of a fire suppression pre-plan in Policy 909: Fire Suppression Pre-Plan cooperation with the local fire department. The fire suppression pre-plan has been ☒ ☐ ☐ developed in coordination between the Probation Administration and Division Chief Michael Bachmeyer, from Red Bluff Fire Department. 1326 SECURITY REVIEW Policy 400 Security Review Each facility administrator shall develop policies and A letter dated July 1, 2023, written by Interim procedures to annually review, evaluate, and document Chief Probation Officer, Greg Ulloa, confirms security of the facility. The review and evaluation shall a security review was completed. ☒ ☐ ☐ include internal and external security, including, but not limited to, key control, equipment, and staff training. All aspects of the facility were inspected and reported to the facility administration. When and if deficiencies are discovered repair requests are immediately submitted. 1327 EMERGENCY PROCEDURES Chapter 9: Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ A letter dated July 1, 2023, written by Interim policies and procedures for emergencies that shall Chief Probation Officer, Greg Ulloa, confirms include, but not be limited to: an emergency review was completed. (a) escape, disturbances, and the taking of hostages; Policy 902.1 Hostage Situation ☒ ☐ ☐ Policy 904: Disturbance-Riot Policy 905: Escape (b) civil disturbance, active shooter and terrorist Policy 903: Civil Disturbance attack; ☒ ☐ ☐ (c) fire and natural disasters; Policy 908: Fire Safety Plan and Emergency Procedures ☒ ☐ ☐ Policy 909: Fire Suppression Pre-Plan Policy 910: Earthquake Policy 911: Flood (d) periodic testing of emergency equipment; Policy 900.2.1.B.2 ☒ ☐ ☐ The County Maintenance Division tests all emergency equipment quarterly. (e) emergency evacuation of the facility; and Policy 908.2.1A3: Evacuation Plan Policy 908.6: Evacuation to Off-Site Location ☒ ☐ ☐ The emergency procedure review memo aids in confirming that the elements of this regulation meet compliance with this regulation. (f) a program to provide all youth supervision staff Policy 900.1: Policy Statement with an annual review of emergency procedures. BSCC staff were provided with and reviewed ☒ ☐ ☐ class training rosters that show that all TCSYTF detention staff have annually reviewed emergency procedures. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Policy 502: Safety Room Checks The facility administrator shall develop and implement We reviewed random Safety Checks logs policy and procedures that provide for direct visual over the inspection cycle. In addition, we observation of youth at a minimum of every 15 specifically reviewed the months of August, minutes, at random or varied intervals during hours September, and October 2023. when youth are asleep or when youth are in their The room Safety Check logs show the rooms, confined in holding cells or confined to their checks were completed in random and bed in a dormitory. Supervision is not replaced, but varied patterns and at a minimum of every may be supplemented by, an audio/visual electronic 15 minutes. surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid BSCC staff observed that the Safety Checks in emergencies. All safety checks shall be documented Log does not clearly and or consistently with the actual time the check is completed. reference or show when a youth remains in his /her room when the remainder of the group is out of their rooms. In addition, there are regular inconsistencies in indicating ☒ ☐ ☐ when the group is “all out “or “all in”. This would give a false indication of if and when youth are out of their respective rooms. To ensure ongoing compliance, BSCC staff provided technical assistance by indicating that to maintain ongoing compliance, the facility shall ensure that its following its own policy, Technical Assistance is provided in recommending either using the comment section to provide clarity of which youth remained in his/her room or indicate it in the safety check at the start time. In addition, BSCC staff discussed favorable outcomes when TCSYTF detention staff follow a standard documentation format that is consistent with policy expectations. 1329 SUICIDE PREVENTION PLAN Policy 511: Suicide Prevention Program There were no incidents of TCSYTF youth The facility administrator, in collaboration with the making suicide attempts during 2023, the healthcare and behavioral/mental health first year of this inspection cycle. administrators, shall plan and implement written policies and procedures which delineate a Suicide ☒ ☐ ☐ BSCC staff observed that the facility Prevention Plan. The plan shall consider the needs of administrator, in collaboration with youth experiencing past or current trauma. Suicide healthcare and behavioral/mental health has prevention responses shall be respectful and in the a suicide prevention plan that is effective and least invasive manner consistent with the level of sustainable. suicide risk. The plan shall include the following elements: 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Suicide prevention training as required in Section Policy 511.2: Suicide Prevention Program, 1322, Youth Supervision Staff Orientation, and General Information Training and the Juvenile Corrections Officer Core Course. The elements of this regulation are confirmed in the CPO letter dated July 1, 2023. ☒ ☐ ☐ In conjunction with the Tehama JRF, Tehama SYTF staff participates in an annual four-hour refresher suicide prevention training that is included in the Suicide Prevention Plan. In addition, staff receive suicide prevention training during Counselor CORE training. (b) Screening, Identification Assessment and Policy 511.3C: Suicide Prevention Program, Precautionary Protocols Procedures (1) All youth shall be screened for risk of suicide at intake and as needed during We reviewed the youth intake screenings detention. and/or assessments completed by Intake facility staff for the three TCSYTF youth being housed. The booking officer communicates with the arresting officer, ☒ ☐ ☐ facility staff, family members, and medical and mental health personnel as part of the screening process for suicide risk. The Intake Officer completes the Suicide Screening Form and the Intake Observation Sheet. The questionnaire provides youth an opportunity to self-report suicide behaviors and allows staff to identify and or prevent suicide behaviors. (2) All youth supervision staff who perform Policy 511.2: Suicide Prevention Program, intake processes shall be trained in General Information screening youth for risk of suicide. ☒ ☐ ☐ TCSYTF detention staff participates in an annual four-hour suicide prevention refresher training that is included in the Suicide Prevention Plan. (3) All youth who have been identified during Policy 511.3(C): Suicide Prevention the intake screening process to be at risk Program, Procedures of suicide shall be referred to behavioral/mental health staff for a suicide In a review of the above policy and an risk assessment. interview with behavioral health staff, BSCC ☒ ☐ ☐ staff confirmed that the TCSYTF complies with this regulation. The Behavioral Health Clinician is onsite Mondays and Fridays or as needed to evaluate and screen intakes. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Precautionary protocols shall be Policy 511.3(D): Suicide Prevention developed to ensure the youth’s safety Program, Procedures pending the behavioral/mental health assessment. The TCSYTF incorporates a mental health clinician referral process. Precautionary protocols include, but are not limited to, the following: • Suicide Watch Level 1, for use ☒ ☐ ☐ when information of a youth being suicidal is confirmed or suspected. • Suicide Watch Leve 2, for use when the youth is an immediate risk to themselves and or others. • Suicide Watch Level 3, for use when it is deemed necessary to have a youth under direct observation. (c) Referral process to behavioral/mental health staff Policy 511.3(C)(1)a-c: Suicide Prevention for assessment and/or services. Program, Procedures There were no suicide attempts reported for SYTF facility youth. BSCC staff interviewed Behavioral Health staff to aid in confirming compliance. In the event of an incident or injury. ☒ ☐ ☐ behavioral/medical staff are on-site, they would be contacted directly to assess any youth who are identified at intake or at any time during detention as being suicidal. If they are not on-site, then TCSYTF staff have direct contact numbers for the on-calll mental health provider. The last option would be to call the crisis line for immediate assistance. (d) Procedures for monitoring of youth identified at Policy 511.3(D): Suicide Prevention risk for suicide. Program, Procedures Policy 511.3(F): Suicide Prevention Program, Procedures Suicide Watch Level 1: Able to be assigned status by SYTF staff. 10-minute safety ☒ ☐ ☐ checks. Suicide Watch Level 2: Only able to be assigned status by the health supervisor or designee. 5-minute safety checks Suicide Watch Level 3: Constant visual 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Safety Interventions Policy 511.3(G): Suicide Prevention (1) Procedures to address intervention Program, Procedures protocols for youth identified at risk for suicide which may include, but are not The facility has a comprehensive and well- ☒ ☐ ☐ limited to: detailed suicide classification and supervision system that identifies youth who are actively suicidal, recently suicidal, and or a prior history of suicidal activities. A. Housing consideration Policy 511.3(D): Suicide Prevention Program, Procedures ☒ ☐ ☐ Per policy, all youth on a Suicide Watch status are to be housed on the first floor of the Pods. B. Treatment strategies including Policy 511.3(D)(2)a-h: Suicide Prevention trauma-informed approaches Program TCSYTF staff receive annual suicide ☒ ☐ ☐ prevention training updates to keep them knowledgeable of the utilization of trauma- informed approaches. (2) Procedures to instruct youth supervision Policy 511.3(D)(2)a-h: Suicide Prevention staff how to respond to youth who exhibit ☒ ☐ ☐ Program suicidal behaviors. (f) Communication Policy 511.3: Suicide Prevention Program, (1) The intake process shall include Procedures communication with the arresting officer At Intake, the intake JDFC asks targeted and family guardians regarding the youth’s questions of the arresting officer regarding a past or present suicidal ideations, ☒ ☐ ☐ youth’s mental, and or physical state of behaviors or attempts. being. In addition, each parent and or guardian is questioned regarding any prior or recent suicidal behaviors. (2) Procedures for clear and current Policy 511.3: Suicide Prevention Program, information sharing about youth at risk for Procedures suicide with youth supervision, healthcare, and behavioral/mental health staff. The intake JDFC will complete the Suicide Screening Form and the Observation sheet ☒ ☐ ☐ with the new intake. In a review of the documentation received, we were able to conclude that TCSYTF follows their policy accordingly. (g) Debriefing of Critical Incidents Related to Suicides Policy 511.4a: Suicide Prevention Program or Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with Policy 511.4: Suicide Prevention Program ☒ ☐ ☐ affected staff. (3) Process for a debriefing event with Policy 511.4: Suicide Prevention Program ☒ ☐ ☐ affected youth. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Documentation Policy 511.3: Suicide Prevention Program, (1) Documentation processes shall be Procedures developed to ensure compliance with this regulation In a review of suicide ideation and suicide attempt incidents that occurred since the prior September 2022 inspection, ☒ ☐ ☐ documentation that may be included are: • Incident Report • Observation Sheet • Suicide Watch Level Forms • Suicide Risk Level Room Check Sheet Youth identified at risk for suicide shall not be denied Policy 511.3(A): Suicide Prevention the opportunity to participate in facility programs, Program, Procedures services and activities which are available to other non-suicidal youth, unless deemed necessary for the ☒ ☐ ☐ safety of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 203 Roles and Responsibilities of Facility Administration Each facility shall submit to the Board a letter of Policy 206: Reporting of Legal Actions notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities ☒ ☐ ☐ responsible for juvenile facility operation. At the time of this inspection, there were no reports of legal action having occurred during the first year of this 2023-2024 inspection cycle. 1341 DEATH AND SERIOUS ILLNESS OR Policy 913: Death and Serious Illness or INJURY OF A YOUTH WHILE DETAINED Injury of Detained Youth Policy 913.2.2(F): Facility Deputy Chief/Chief (1) Death of a Youth. Probation Officer (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental At the time of this inspection, there were no health director, shall develop written policies and reports of death or serious illness, or injury procedures in the event of the death of a youth ☒ ☐ ☐ having occurred during this first year of the while detained, which include notifications to 2023-2024 inspection cycle. necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in In the event of a death, the Facility Deputy loco parentis and the youth’s attorney of record. Chief PO or Chief Probation Officer would contact the Juvenile Court Judge, the attorney of record, and the youth’s parent or guardian. (b) The health administrator, in cooperation with the 913.2.3(A): Operation Review of In-Custody facility administrator, shall develop written policies Death and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☐ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) The administrator of the facility shall provide to the Policy 913.2.4(A)2: Death in Custody Board a copy of the report submitted to the Reporting Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Policy 913.2.4(A)3: Death in Custody from the administrator, the Board may within 30 Reporting calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant ☒ ☐ ☐ to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 913.2.(1)(F): Facility Deputy (a) The facility administrator, in cooperation with the Chief/Chief Probation Officer health administrator, shall develop written policies At the time of this inspection, there were no and procedures for the notification to necessary reports of death or serious illness of a youth parties, which may include the Juvenile Court, the while detained at the Shasta JRF. parent, guardian or person standing in loco ☒ ☐ ☐ parentis and the youth’s attorney of record in the In the event of a death, the Facility Deputy case of a serious illness or injury of a youth. Chief PO or Chief Probation Officer shall contact the Juvenile Court Judge, the attorney of record, and the youth’s parent or guardian. 1342 POPULATION ACCOUNTING Policy 203.6: Population Reporting Each juvenile facility shall submit required population Per the Board of State and Community and profile survey reports to the Board within 10 ☒ ☐ ☐ Corrections records, TCSYTF Profile survey working days after the end of each reporting period, in Reports are timely and meet minimum a format to be provided by the Board. standards for this regulation. 1343 JUVENILE FACILITY CAPACITY Policy 203.6C: Population Reporting- Population Accounting When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more Tehama County Juvenile Detention Facility’s than fifteen (15) calendar days in a month, the facility ☒ ☐ ☐ overall rated capacity is as follows: administrator shall provide a crowding report to the • JH complex (max rated cap = 60) Board in a format provided by the Board. • JDF facility # 7689= 46 Beds • STYF Facility #7690= 14 Beds 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Policy 506: Intake Procedures Policy 506.2.C General Information The facility administrator shall develop and implement written policies and procedures for admittance of youth The Tehama County SYTF is a facility within that emphasize respectful and humane engagement the Tehama Juvenile Detention Complex with youth, and reflect that the admission process may (Juvenile Hall). The TCSYTF abides by the be traumatic to youth who may have already same policies and procedures as the experienced trauma. Policies shall be trauma- TCJDF. informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the ☒ ☐ ☐ Due to the low population of TCSYTF youth, requirements of Sections 1324 and 1430 of these there were limited examples. BSCC staff regulations: reviewed three examples of youth admission packets completed. Therefore, through a combination of a variety of documentation reviews, interviews with youth housed at the facility, interviews with detention staff, and interviews with behavioral and medical health partners, BSCC staff confirmed compliance. (a) the admittance process shall include: Policy 506.7: Intake Phone Call (1) Access to two free phone calls within one hour of admittance in accordance with the Per policy, youth shall be advised of their provisions of Welfare and Institution Code rights to make three free phone calls to their Section 627; parent/guardian or responsible relative, their employer, and their attorney. ☒ ☐ ☐ BSCC staff reviewed documentation and interviewed detention staff, as well as youth housed at the facility. We confirmed that the facility offers required phone calls at intake utilizing the booking Face Sheet. (2) Offer of a shower; Policy 506.2.(C)4 General Information BSCC staff reviewed documentation and ☒ ☐ ☐ interviewed detention staff, as well as youth housed at the facility. We confirmed that the facility offers a shower during the intake process. (3) Documented secure storage of personal Policy 506.2.(C)5 General Information belongings; Policy 506.6.A: Youth Property Inventory and Storage ☒ ☐ ☐ Only the supervisor has access to the storage area. (4) Offer of food upon arrival; Policy 506.2.(C)2 General Information A booking check sheet is utilized to document that youth have been offered food ☒ ☐ ☐ upon arrival. The youth interviewed reported they were offered food during the intake process. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health Policy 506.2.(C)7 General Information and safety issues, intellectual or In conjunction with the Tehama County developmental disabilities; Detention Facility, the SYTF utilizes the booking Sheet and Prison Rape Elimination Act (PREA) Vulnerability Assessment ☒ ☐ ☐ Instrument (VAI) to help make screening determinations for behavioral health, intellectual or developmental disabilities. A resident is medically cleared for booking when it is determined by the booking officer that there are no apparent health conditions. (6) Screening for physical and developmental Policy 506.2.(C)8 General Information disabilities in accordance with Sections 1329, Through documentation and interviews with 1413, and 1430 of these regulations; medical and behavioral health staff, we confirmed, TCSYTF ensures that all youth have a full medical exam within 96 hours of intake. ☒ ☐ ☐ Behavioral health staff are only present at the facility on Mondays and Fridays or as needed. Fortunately, the county behavioral health department is in the adjacent parking lot to the juvenile hall and thus provides immediate assistance if needed. (7) Contact with Regional Center for the Policy 506.2.(C)10 General Information Developmentally Disabled for youth that are ☒ ☐ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ 506.2(C)11: General Information (b) juvenile hall administrators shall establish written Policy 506.1: Policy Statement criteria for detention that considers the least Policy 506.2.(C)9: General Information restrictive environment. Currently, SYTF youth are housed on Pod B and the sole female SYTF youth is housed on Pod A. ☒ ☐ ☐ All youth are screened by utilizing the Classification Determination form which assesses the pod unit placement of the youth based on the criminal sophistication of the youth. (c) juvenile camps and post-dispositional programs in Policy 506.9(b): Confinement Time juvenile halls shall develop policies and Notification procedures that advise the youth of the estimated length of stay, inform them of program guidelines Post disposition, every youth will be provided and provide written screening criteria for inclusion ☒ ☐ ☐ with a “confinement time letter” detailing their and exclusion from the program. estimated release date. Staff shall inform youth of program guidelines and provide a written screening criterion for inclusion and exclusion from the program. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) juvenile halls shall develop policies and Policy 506.9: Confinement Time Notification procedures that advise any committed youth of the estimated length of his/her stay. The Tehama County SYTF is not considered ☒ ☐ ☐ to be a juvenile hall. 1350.5. SCREENING FOR THE RISK OF SEXUAL Policy 506.5: Screening for the Risk of ABUSE Sexual Abuse The facility administrator shall develop and implement Tehama Secure Youth Facility youth may be written policies and procedures to reduce the risk of housed in Pod B with detention youth in the sexual abuse by or upon youth. The policy shall Tehama County JDF. Both facilities follow require facility staff to assess each youth within 72 the same screening for the risk of sexual hours of admission based on the following information: victimization policy and procedures. BSCC staff reviewed the 10 most recent youth admittance screening packets completed for Pod that included both facilities. Compliance ☒ ☐ ☐ was confirmed. We observed that, per policy, the Intake Juvenile Detention Facility Counselor shall complete the PREA Vulnerability Assessment Instrument and make a subsequent referral to Behavior Health within 72 hours of each admission into Juvenile Hall. It also appears that through multiple points of contact, the youth may also receive portions of screening that relate to screening for the risk of sexual victimization. (a) Prior sexual victimization or abusiveness; Policy 506.5.1(1): Procedures ☒ ☐ ☐ TCSYTF utilizes a form titled “Vulnerability Assessment Instrument” to aid in evaluating possible history of victimization and to make referral determinations. (b) Gender nonconforming appearance or manner; or Policy 506.5.1(2): Procedures identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☐ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 506.5.1(3): Procedures (d) Age; ☒ ☐ ☐ Policy 506.5.1(4): Procedures (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 506.5.1(5): Procedures (f) Physical size and stature; ☒ ☐ ☐ Policy 506.5.1(6): Procedures (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 506.5.1(7): Procedures (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 506.5.1(8): Procedures (i) Physical disabilities; ☒ ☐ ☐ Policy 506.5.1(9): Procedures (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 506.5.1(10): Procedures (k) Any other specific information about the individual Policy 506.5.1(11): Procedures youth that may indicate heightened needs for ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Staff shall ascertain this information through Policy 506.5.1(C): Procedures conversations with the youth during the admittance process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 506.5.1(D): Procedures controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 513: Release Procedures The facility administrator shall develop and implement Tehama SYTF youth may be housed in Pod written policies and procedures for release of youth B with detention youth in the Tehama County from custody which provide for: Juvenile Detention Facility. Both facilities follow the same release procedures. This regulation is confirmed based on a review of facility policies and procedures. In ☒ ☐ ☐ addition, BSCC staff reviewed random 2023 examples and the 10 most recent examples of completed youth release packets/forms from the Tehama JDF to gain insight into compliance practice. We also conducted interviews with collaborative partners, as well as interviews with detention staff and youth housed at the facility. (a) verification of identity/release papers; ☒ ☐ ☐ Policy 513.4: Verification of Release (b) return of personal clothing and valuables; ☒ ☐ ☐ Policy 516.6: Release of Personal Property (c) notification to the youth's parents or guardian; Policy 513.7.A1: Required Notifications- ☒ ☐ ☐ Parent Notification (d) notification to the facility health care provider in Policy 513.7.B1: Medical, mental health, and accordance with Sections 1408 and 1437 of these school providers within the facility. regulations, for coordination with outside agencies; and, BSCC staff interviewed the health care provider who confirmed that probation ☒ ☐ ☐ provides timely notification of a youth’s pending release. The medical provider provides the youth with information on pharmacy and medication refill information (e) notification of school staff; Policy 513.7.C1: School staff shall be notified. ☒ ☐ ☐ BSCC staff interviewed the school staff who confirmed that probation provides timely notification of a youth’s pending release. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) notification of facility mental health personnel. Policy 513.7.B1: Medical, mental health, and school providers within the facility ☒ ☐ ☐ BSCC staff interviewed the mental health personnel who confirmed that probation provides timely notification of a youth’s pending release. The facility administrator shall develop and implement Policy 513.8 Transitional and Re-Entry policies and procedures for post-disposition youth to Services for Post-Disposition Youth coordinate the provision of transitional and reentry services including, but not limited to, medical and Per policy, prior to the date of release, SYTF behavioral health, education, probation supervision youth have six-month reviews. The youth and community-based services. shall meet with the Case plan Coordinator and assigned Deputy Probation Officer. Tehama County Probation provides contract ☒ ☐ ☐ detention services, to other counties, for post-disposition youth. In these cases, TCSYTF is limited in its ability to coordinate the provision of transitional and reentry services. The Case Plan Coordinator or the assigned DPO will forward all pertinent transition information to the out-of-county Probation Officer. The facility administrator shall develop and implement Policy 513.2: General Information written policies and procedures for the furlough of ☒ ☐ ☐ Policy 513.7.1: Release for Furlough youth from custody. 1352 CLASSIFICATION Policy 510 Classification and Housing Process The facility administrator shall develop and implement written policies and procedures on classification of Currently, SYTF youth are housed on Pod B youth for the purpose of determining housing and the sole female SYTF youth is housed placement in the facility. on Pod A. Such procedures shall: All youth are screened by utilizing the Classification Determination form which assesses the pod unit placement of the youth based on the criminal sophistication of ☒ ☐ ☐ the youth. Compliance with this regulation is confirmed based on a review of facility policies and procedures, and a review of random 2023 examples and examples of the most recently completed youth classification documents and random intake packets. BSCC staff also conducted interviews with collaborative partners, as well as interviews with detention staff and youth housed at the facility. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) provide for the safety of the youth, other youth, Policy 510.2: Policy facility staff, and the public by placing youth in the Policy 510.3A: General Information appropriate, least restrictive housing and program All youth are screened by utilizing the settings. Housing assignments shall consider the ☒ ☐ ☐ Classification Determination form which need for single, double or dormitory assignment or assesses the pod unit placement of the location within the dormitory; youth based on the criminal sophistication of the youth. (b) consider facility populations and physical design of Policy 510.3B: General Information ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 510.3A: General Information admittance to the facility; classification factors shall include, but not be limited to: age, maturity, The above policy indicates that the initial sophistication, emotional stability, program needs, ☒ ☐ ☐ classification system provides the basis for legal status, public safety considerations, unit housing placement and programming medical/mental health considerations, gender and decisions. gender identity of the youth; (d) provide for periodic classification reviews, 510.4E: Variables including provisions that consider the level of ☒ ☐ ☐ supervision and the youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth Policy 510.3.C: General Information from the general population or assign youth to a single occupancy room based solely on the The facility intake staff completed the youth's actual or perceived race, ethnic group classification form that identifies specific identification, ancestry, national origin, color, criteria to determine housing classifications. religion, gender, sexual orientation, gender In addition, the intake staff asks the identity, gender expression, mental or physical necessary questions of the youth, and the disability, or HIV status. This section does not ☒ ☐ ☐ arresting officer, and makes visual prohibit staff from placing youth in a single observations of the youth. occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding Classifications at intake: separation. • General (G) • Restricted (R) • Security Risk (SR) • Modified Security Risk (MSR) (f) facility staff shall not consider lesbian, gay, Policy 510.3D: General Information bisexual, transgender, questioning or intersex ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 507: Transgendered Youth The facility administrator shall develop written policies Policy 507.4: Equal Access to All Available ☒ ☐ ☐ and procedures ensuring respectful and equitable Services, Care and Treatment (Zero treatment of transgender and intersex youth. The Tolerance) policies shall provide that: (a) Facility staff shall respect every youth’s gender Policy 507.1: Transgendered Youth, Policy identity and shall refer to the youth by the youth’s Statement preferred name and gender pronoun, regardless of The elements of this regulation are the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that ☒ ☐ ☐ accomplished, in part, through new staff’s initial orientation and training that otherwise compromise facility operations as encapsulates multiple policies and determined by the facility manager or designee, procedures that ensure ongoing compliance and shall document any decision made on this with this regulation. basis. (b) Facility staff shall permit youth to dress and Policy 507.1: Transgendered Youth, Policy present themselves in a manner consistent with Statement ☒ ☐ ☐ their gender identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Policy 507.3(A): Procedures, Housing that best meets their individual needs and Through a review of the above policy, promotes their safety and well-being. Staff may not admission documentation, and interviews automatically house youth according to their with detention and supervisory staff, BSCC external anatomy and shall document the reasons ☒ ☐ ☐ staff determined that the TCSYTF complies for any decision to house youth in a unit that does with this regulation. not match their gender identity. In making a housing decision, staff shall consider the youth’s BSCC staff discussed reviewing language in preferences, as well as any recommendations the policy that may be viewed as inequity in from the youth’s health or behavioral health housing and or programming opportunities. provider. (d) Facility administrators shall ensure that Policy 507.1: Transgendered Youth, Policy transgender and intersex youth have access to Statement medical and behavioral health providers qualified ☒ ☐ ☐ BSCC staff interviewed medical and to provide care and treatment to transgender and behavioral health staff to conclude intersex youth. compliance with this regulation. (e) Consistent with the facility’s reasonable and Policy 507.3(A)9.1-2: Procedures, Housing necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☐ ☐ All youth have single rooms with their own the safety and privacy of transgender and intersex toilets. All youth shower in the unit in private youth when the youth are using the bathroom or showers. shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 507.3(B)1-2: Searches youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION 509: Youth Orientation 509.1: Policy Statement The facility administrator shall develop and implement 509.2.1: General Information written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with BSCC staff reviewed the youth handbook, video orientation if feasible. Provision shall be made to interviewed detention staff, and interviewed provide accessible orientation information to all youth housed at the facility to help determine detained youth including those with disabilities, limited compliance. We also reviewed the most literacy, or English language learners. Orientation shall recent orientation packets that were signed include information that addresses: ☒ ☐ ☐ by youth acknowledging viewing the facility orientation video and receiving written and verbal information that included but was not limited to, expectations, treatment, rules, and youth rights. In review of the youth handbook, provides a summary of policies, and guidance of behaviors, sets expectations, and allows for dialogue if a youth is unclear on a specific topic. (a) facility rules including contraband and searches Policy 509.2.1(B)1: Procedures, General and disciplinary procedures; Information Orientation packets show youths’ provided signatures acknowledging viewing the facility ☒ ☐ ☐ orientation video and receiving written and verbal information that included but was not limited to contraband, searches, and disciplinary procedures. The information provided to youth regarding major and minor rule violations was clear and concise. (b) facility’s system of positive behavior interventions 509.2.1(A)5: Procedures, General and supports, including behavior expectations, Information incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 509.2.1(A)6: Procedures, General facility’s policy prohibiting sexual abuse and sexual Information harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; During the intake and orientation process, each youth is provided with a well-detailed ☒ ☐ ☐ Resident Handbook. The Resident Handbook provides youth with information and guidance for reporting any form of sexual abuse, sexual harassment, and or suspensions of sexual abuse and harassment. (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 509.2.1(B)19: General Information 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) the existence of the grievance procedure, the Policy 509.2.1(B)2: General Information steps that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, The grievance procedure is outlined in the and the name of the person or position designated resident handbook. Youth sign and to resolve the issue; ☒ ☐ ☐ acknowledge that they have been provided with, that the handbook information has been explained to him/her, and that the youth understand the information contained within the handbook. (f) access to legal services and information on the Policy 509.2.1(B)3: General Information ☒ ☐ ☐ court process; (g) access to routine and emergency health and Policy 509.2.1(B)4: General Information mental health care; BSCC staff found it impressive that during the orientation process, youth are provided with a Youth Orientation Reinforcement Sheet that quizzes the youth on his or her ☒ ☐ ☐ understanding of specific rules including access to medical care and behavioral health services. Although not very lengthy in content, we were impressed with the efforts made to ensure youth understood basic information. (h) access to education, religious services, and Policy 509.2.1(B)6: General Information recreational activities; ☒ ☐ ☐ Policy 509.2.1(B)7: General Information Policy 509.2.1(B)8: General Information (i) housing assignments; ☒ ☐ ☐ Policy 509.2.1(B)9: General Information (j) opportunity for personal hygiene and daily Policy 509.2.1(B)10: General Information showers including the availability of personal care items ☒ ☐ ☐ BSCC staff interviewed youth and intake staff to help in determining that TCSYTF complies with this regulation. (k) rules and access to correspondence, visits and Policy 509.2.1(B)11: General Information ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 509.2.1(B)12: General Information ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of Policy 509.2.1(B)13-14: General Information ☒ ☐ ☐ restraints, chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 509.2.1(B)3: General Information (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 509.2.1(B)15: General Information (p) non-discrimination policy and the right to be free Policy 509.2.1(B)16: General Information from physical, verbal or sexual abuse and harassment by other youth and staff; ☒ ☐ ☐ BSCC staff interviewed youth and intake staff to help in determining that TCSYTF complies with this regulation. (q) availability of services and programs in a language Policy 509.2.1(c)2: General Information ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 509.2.1(B)17: General Information ☒ ☐ ☐ education, programming and work assignments; 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (s) a process for which parents/guardians receive Policy 509.2.C1: General Information-Staff information regarding the youth’s stay in the facility shall make available to parents and youth that at a minimum includes answers to frequently the following information: asked questions and provides contact information for the facility, medical, school and mental health; The Parent handbook is provided to all ☒ ☐ ☐ and, parents with frequently asked questions and provides contact information for the facility, medical, school, and mental health, and other pertinent information regarding the youth’s stay. (t) a process by which youth may request access to Policy 509.2.C3: General Information Title 15 Minimum Standards for Juvenile Facilities. The resident handbook indicates that Title 15 ☒ ☐ ☐ Regulations are available on each housing unit/Pod. We also interviewed youth and staff who acknowledged youths’ access to Title 15 Regulations. 1354 SEPARATION Policy 503: Separation The facility administrator shall develop and implement The facility maintains a separation log. If ☒ ☐ ☐ written policies and procedures that address: youth are separated, staff are to ensure that they document the pertinent information in the log. (a) separation of youth for reasons that include, but Policy 503.2.1D: Procedures-General are not be limited to, medical and mental health Information conditions, assaultive behavior, disciplinary consequences and protective custody. Per TCSYTF policy, reasons for separated youth include but are not limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences, and protective custody. TCSYTF identifies their most common use of separations as follows: ☒ ☐ ☐ • Administrative Separation • Self-down Separation • Short Term Separation BSCC staff observe that the short-term separation is the only one of the above separation types that are mentioned in policy. BSCC discussed updating the policy to provide a description of each separation type, along with expected procedures to follow specific to each separation. (b) consideration of positive youth development and Policy 503.2.1E: Procedures-General ☒ ☐ ☐ trauma-informed care. Information 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) separated youth shall not be denied normal Policy 503.2.1F: Procedures-General privileges available at the facility, except when Information necessary to accomplish the objective of separation. BSCC staff reviewed the above separation policy, programming logs, random separation logs, and documentation covering the most ☒ ☐ ☐ recent separation incidents that occurred on Pod B where SYTF youth are housed. We also interviewed youth detained at the facility, staff, and supervisors. It was determined that TCSYTF meets compliance with this regulation. (d) when the objective of the separation is discipline, Policy 503.2.1G: Procedures-General ☒ ☐ ☐ Title 15 Section 1390 shall apply. Information (e) when separation results in room confinement, the Policy 503.2.1H: Procedures-General separation shall occur in accordance with Welfare Information and Institutions Code Section 208.3 and Youth who voluntarily request the use of Section1354.5 of these regulations. room confinement as a Separation (Self- down Separation), are provided with a Separation form to sign, acknowledging the ☒ ☐ ☐ request. The youth and detention staff sign, date, and indicate the time the requested room confined Separation began. BSCC staff provided technical assistance to update policy and procedure to include the above process. (f) policies and procedures shall ensure a daily review Policy 503.2.1I: Procedures-General of separated youth to determine if separation Information remains necessary. The agency ensures youth in room ☒ ☐ ☐ confinement for self-separation, shall be reviewed daily and if needed complete an integration plan and refer to behavioral health. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Policy 503: Room Confinement Policy 503.5.1: Policy Statement (a) The facility administrator shall develop and implement written policies and procedures BSCC staff reviewed the 10 most recent addressing the confinement of youth in their room incidents resulting in a youth being placed in that are consistent with Welfare and Institutions room confinement on Pod B where SYTF ☒ ☐ ☐ Code Section 208.3. The placement of a youth in youth were being housed. We also room confinement shall be accomplished in interviewed the youth housed at the facility, accordance with the following guidelines: detention staff, and collaborative partners. BSCC staff concluded that the TCSYTF complies with this regulation. (1) Room confinement shall not be used before Policy 503.5.2(II): General Policy other, less restrictive, options have been attempted and exhausted, unless attempting In most cases, room confinement was used those options poses a threat to the safety or to de-escalate youth prior to or during a security of any youth or staff. physical altercation between youth. When not used to de-escalate a physical ☒ ☐ ☐ altercation, the agency acknowledges that detention staff should be mindful to add detail to documenting the less restrictive options that were exhausted prior to the use of room confinement. This will also enable staff’s efforts to be recognized and acknowledged. (2) Room confinement shall not be used for the Policy 503.5.2.(III): General Policy purposes of punishment, coercion, BSCC staff reviewed random 2023 examples convenience, or retaliation by staff. and the 10 most recent incident examples resulting in a youth being placed in room ☒ ☐ ☐ confinement. We also interviewed the youth house at the facility, detention staff, and collaborative partners. BSCC staff concluded that the TCSYTF complies with this regulation. (3) Room confinement shall not be used to the Policy 503.5.2(IV): General Policy extent that it compromises the mental and ☒ ☐ ☐ physical health of the youth. (b) A youth may be held up to four hours in room Policy 503.5.3.2(a): Utilization of Room confinement. After the youth has been held in Confinement room confinement for a period of four hours, staff Policy 503.5.3.3: Continuation of Room shall do one or more of the following: Confinement Requirements The TCSYTF shift JDFC may approve up to four hours of Room Confinement. There ☒ ☐ ☐ were no incidents that occurred resulting in over 4 hours of room confinement. BSCC staff provided technical assistance to ensure that expectations are being followed per policy, and to identify the room confinement log-in policy along with procedural guidelines. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Return the youth to general population. Policy 503.5.3.3(a): Continuation of Room Confinement Requirements We discussed identifying, in policy, the expectations and accountability of the shift Supervising JDFC regarding decisions being ☒ ☐ ☐ made during and up to the four-hour time period that a youth may be held in room confinement. In addition, identifying the specific processes of collaborative partners during the time period leading up to youth being in room confinement for four hours. (2) Consult with mental health or medical staff. Policy 503.5.3.3(a)(i): Continuation of Room ☒ ☐ ☐ Confinement Requirements (3) Develop an individualized plan that includes Policy 503.5.3.3(a)(ii): Continuation of Room the goals and objectives to be met in order to ☒ ☐ ☐ Confinement Requirements reintegrate the youth to general population. (4) If room confinement must be extended beyond Policy 503.5.3.3(a)(ii): Continuation of Room four hours, staff shall do each of the following: Confinement Requirements ☒ ☐ ☐ There were no incidents that occurred resulting in over four hours of room confinement. (A) Document the reasons for room Policy 503.5.3.4(a): Utilization of Room confinement and the basis for the Confinement be extension, the date and time the youth ☒ ☐ ☐ was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Policy 503.5.3.4(b): Utilization of Room includes the goals and objectives to be Confinement beyond Four Hours ☒ ☐ ☐ met in order to integrate the youth to general population. (C) Obtain documented authorization by the Policy 503.5.2.4(c): Utilization of Room facility superintendent or his or her Confinement beyond Four Hours designee every four hours thereafter. The Deputy Chief and Chief Probation ☒ ☐ ☐ Officer (DCPO) must be notified if Room confinement extends beyond four hours. The DCPO reviews and approves room confinement at a minimum of every four hours during awake hours. (5) This section is not intended to limit the use of Policy 503.5.3.5: Procedures single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Policy 503.5.3.6: Procedures ☒ ☐ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 503.5.3.7: Procedures conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) This section does not apply during an Policy 503.5.3(b): Procedures extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 503.5.3(a): Procedures placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when ☒ ☐ ☐ the youth is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 524: Institutional Assessment and Case plan The facility administrator shall develop and implement written policies and procedures for assessment and ☒ ☐ ☐ BSCC staff reviewed recent examples of case planning. Institutional Case Plans. We also interviewed youth detained at the facility and juvenile detention staff to determine compliance. (a) Assessment: Policy 524.2.1(A)(1)a-b: General Information The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 524.2.(1)A: General Information (1) A case plan shall be developed for each youth held for at least 30 days or more and created Per policy, the Institutional Assessment and within 40 days of admission. Case Plan shall be completed by the assigned SYTF Staff and Probation Officer after the booking process for youth is held for 30 days or more. ☒ ☐ ☐ The TCSYTF, in conjunction with the TCJDF, contracts with neighboring counties to detain post-depositional youth to complete court-ordered and required programs. In review, BSCC staff confirmed compliance. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The institutional plan shall include, but not be Policy 524.2.1: General Information limited to, written documentation that provides: ☒ ☐ ☐ (A) objectives and time frame for the Policy 524.2.1(A)(2)a: General Information resolution of problems identified in the assessment; ☒ ☐ ☐ All objectives and timeframes were documented accordingly with suitable follow- through. (B) a plan for meeting the objectives that Policy 524.2.1(A)2a and (A)3: General includes a description of program Information resources needed and individuals In reviewing Institutional Assessment and responsible for assuring that the plan is Plans (IAP) the IAPs provided required implemented; program information and objectives, as well as dates and communication with the assigned probation staff. ☒ ☐ ☐ To track the progress of the plan objectives, SYTF youth receive a Behavioral Report that is completed by detention staff and or the assigned DPO. The behavioral Report, in part, identifies progress through behavior analysis, interaction with staff and youth, accountability, etc. (3) periodic evaluation of progress towards Policy 524.2.1(B)2: General Information meeting the objectives, including periodic A review of youths’ Institutional Assessment review and discussion of the plan with the and Plans (IAP), the case plans show youth; consistency in documenting the periodic review and progress toward meeting those goals and objectives with the youth. BSCC staff further confirmed that the SYTF staff monitors and reports program progress ☒ ☐ ☐ to the assigned Deputy Probation Officer (DPO) via Caseload Explore (CE) case notes and or email. Notations indicate if the youth has met with the responsible probation staff. In preparation for the SYTF court’s six-month review, the assigned DPO meets with the SYTF youth two times per month to ensure the youth is following the Individual Rehabilitation Plan subscribed. (4) a transition plan, the contents of which shall be Policy 524.2.1(D)1: General Information subject to existing resources, shall be TCSYTF develops a transition plan for both developed for post dispositional youth in Tehama County and contract county post- accordance with Section 1351; and, ☒ ☐ ☐ disposition youth. BSCC staff were impressed with the case Plan Coordinator function which works with the out-of-county youth and collaborates with their county Probation Officers 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) in as much as possible and if appropriate, the Policy 524.2.1(D)2: General Information plan, including the transition plan, shall be The transition planning is coordinated by the developed with input from the family, ☒ ☐ ☐ Probation Officer. Parents or supportive supportive adults, youth, and Regional Center adults are included in the transition planning for the Developmentally Disabled. with the Probation Officer. 1356 COUNSELING AND CASEWORK SERVICES Policy 529: Counseling and Casework Service The facility administrator shall develop and implement written policies and procedures ensuring the BSCC staff reviewed examples of random availability of appropriate counseling and casework and examples of the 10 most recent services for all youth. Policies and procedures shall Institutional Assessments and Plans (IAP), ensure: and interviewed youth detained at the facility, detention staff, and behavioral health ☒ ☐ ☐ partners. BSCC staff observed that youth receive appropriate counseling and casework services. BSCC staff observed that youth receive appropriate counseling and casework services. BSCC staff were impressed with the SYTF JDF Counselor and DPO working together for a common goal. (a) youth will receive assistance with needs or ☒ ☐ ☐ Policy 529.2.1A: General Information concerns that may arise; (b) youth will receive assistance in requesting contact Policy 529.2.1B: General Information with parents, other supportive adults, attorney, clergy, probation officer, or other public official; ☒ ☐ ☐ Through interviews with youth detained at the facility, and detention staff, BSCC staff and, confirmed compliance with this regulation. (c) youth will be provided access to available Policy 529.2.1B: General Information resources to meet the youth’s needs. ☒ ☐ ☐ TCSYTF staff are available to assist youth daily. In addition, behavioral health staff is on-site at least twice per week or as needed. 1357 USE OF FORCE Policy 600: Use of Force The facility administrator, in cooperation with the BSCC staff reviewed the 10 most recent responsible physician, shall develop and implement Use of Force (UOF) Incident reports that written policies and procedures for the use of force, occurred on Pod B where SYTF is housed. ☒ ☐ ☐ which may include chemical agents. Force shall never We also interviewed youth housed at the be applied as punishment, discipline, retaliation or facility and detention staff. Also interviewed treatment. were collaborative partners to gain further insight to confirm compliance with this (a) At a minimum, each facility shall develop policies regulation. and procedures which: (1) restricts the use of force to that which is Policy 600.2: General Information deemed reasonable and necessary, as defined Policy 600.2.1: Definition of Terms in Section 1302 to ensure the safety and ☒ ☐ ☐ In review, or reports and interviews with security of youth, staff, others and the facility. youth, detention staff use force that is deemed reasonable and necessary. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) outline the force options available to staff Policy 600.2.2 Force Options including both physical and non-physical The elements of this regulation are options and define when those force options confirmed in the CPO letter dated July 1, are appropriate. 2023. Non-Physical Command Presence and Dialog ☒ ☐ ☐ Verbal Commands Physical • Soft Hands • Defensive Tactics • Chemical Agents • Mechanical Restraints • Deadly Force (3) describe force options or techniques that are Policy 600.3.1: Considerations Before and expressly prohibited by the facility. during the Use of Force ☒ ☐ ☐ The use of chokeholds or carotid restraints is strictly prohibited. (4) describe the requirements of staff to report any Policy 600.2.4: Duty to Intervene ☒ ☐ ☐ inappropriate use of force, and to take affirmative action to immediately stop it. (5) define a standardized reporting format that 600.3.3(B): Required Reporting and Review includes time period and procedure for Detention staff must complete use-of-force documenting and reporting the use of force, Incident Reports prior to ending his/her shift. including reporting requirements of Supervisory reviews are conducted prior to management and line staff and procedures for the end of the shift that the incident occurred. reviewing and tracking use of force incidents by ☒ ☐ ☐ Reviews and debriefings were clearly supervisory and or management staff, which documented in Incident Reports. include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Policy 600.3.6: Investigation of Excessive for investigating unreasonable use of force. Force of Violations of the Use of Force Policy The facility has a UOF Review Committee that meets monthly to conduct an ☒ ☐ ☐ administrative review of UOF incidents. Members of the committee are the Deputy Chief, a Facility Supervisor, a member of the training unit, a health care professional, and facility staff with advanced Use of Force training. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up 600.3.2: Medical Follow up procedures required after use of force incidents 600.3.3: Required Reporting and Review for medical, mental health staff and parents or legal guardians. BSCC staff interviewed supervisory staff, detention staff, medical and mental health staff, and youth housed at the facility to help determine compliance with the elements of this regulation. Further, in a review of the use-of-force incident reports, medical staff evaluate youth ☒ ☐ ☐ in a timely manner after use-of-force incidents and mental health staff are available to evaluate youth as needed. BSCC staff observed inconsistencies with how parent notifications are documented. We provided technical assistance in recommending to the facility that to ensure ongoing compliance, the facility should incorporate a standard format of parent notification that is consistent with location and expectations. (8) describe the limitations of use of force on 600.3.(1)F: Considerations Before and pregnant youth in accordance with Penal Code ☒ ☐ ☐ During the Use of Force Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☐ ☐ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 602.1: Policy Statement chemical agents in the facility and the type, size 602.5.1: Storage, Issue, and Disposal of OC and the approved method of deployment for Spray Canisters those chemical agents. ☒ ☐ ☐ TCSYTF detention staff shall satisfactorily complete the department’s STC-approved, Chemical Agents course prior to being approved to carry and use OC spray. (2) mandate that chemical agents only be used Policy 602.3: Conditions for Use when there is an imminent threat to the youth’s In a review of the Incident Reports, in most safety or the safety of others and only when de- ☒ ☐ ☐ cases, chemical agents were used to de- escalation efforts have been unsuccessful or escalate youth-on-youth mutual physical are not reasonably possible. combat. (3) outline the facility’s approved methods and 602.5.3( C)1-3: Decontamination Process timelines for decontamination from chemical 602.5.3(F): agents. This shall include that youth who have In a review of Incident Reports, and been exposed to chemical agents shall not be left unattended until that youth is fully ☒ ☐ ☐ interviewing youth housed at the facility, detention staff, and medical staff, BSCC staff decontaminated or is no longer suffering the determined that TCSYTF detention staff effects of the chemical agent. follow the decontamination procedure outlined in the policy. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up 602.5.4: Medical Response procedures required after use of force incidents 600.3.3: Required Reporting and Review involving chemical agents for medical, mental health staff and parents or legal guardians. All youth who are exposed to OC will be ☒ ☐ ☐ referred to medical and mental health as soon as possible. If they are on duty, they will be seen immediately. If they are not, the medical provider will be contacted within one hour. (5) provide for the documentation of each incident Policy 602.5.5: Reporting, Timelines and of use of chemical agents, including the Review reasons for which it was used, efforts to de- Incident Reports reviewed show compliance escalate prior to use, youth and staff involved, ☒ ☐ ☐ with this regulation. the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure 600.2.3: Use of Force Training which require that agencies provide initial and 602.2.1: OC Training regular training in use of force and chemical A letter, dated July 1, 2023, was received agents when appropriate that address: from Interim Chief Probation Officer (CPO), Greg Ulloa, certifying that all appointments of the Tehama County Juvenile Detention ☒ ☐ ☐ Facility staff are trained pursuant to the applicable laws and that all staff present at the facility meet all required qualifications and clearances. This includes Core Training and annual updates for the use of force for all detention staff. (1) known medical and behavioral health 600.2.3: Training conditions that would contraindicate certain The referenced policy and curriculum for types of force; defensive tactics and verbal de-escalation ☒ ☐ ☐ techniques include knowing of any pre- existing medical and/or behavioral health conditions that would limit or restrict certain UF techniques. (2) acceptable chemical agents and the methods 602.2.1: Training of application. Per policy, JDFC who satisfactorily complete ☒ ☐ ☐ the eight-hour STC-approved Chemical Agents course and the 32-hour Defensive Tactics course may be authorized to carry Oleoresin Capsicum Spray (OC Spray). (3) signs or symptoms that should result in 602.5.3: Decontamination Process immediate referral to medical or behavioral Staff watch for signs of respiratory distress, health. ☒ ☐ ☐ swelling of the eyes, rash or other allergic reactions that may occur because of OC exposure. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) instruction on the Constitutional Limitations of 600.2.3: Training ☒ ☐ ☐ Use of Force. Training occurs in defensive tactics annually. (5) physical training force options that may require 602.2.1: Training the use of perishable skills. Eight-hour initial training and 32-hour ☒ ☐ ☐ defensive tactics are required by SCJDF detention staff, and a refresher training occurs annually. (6) timelines the facility uses to define regular 602.2.1: Training training. 8 Hour initial training and 32-hour defensive ☒ ☐ ☐ tactics training are required before being authorized to carry and use OC. Chemical refresher training occurs annually. 1358 USE OF PHYSICAL RESTRAINTS Policy 602: Use of Physical Restraints The facility administrator, in cooperation with the BSCC staff interviewed youth housed at the facility and detention staff. Also interviewed responsible physician and mental health director, shall were collaborative partners to gain further develop and implement written policies and ☒ ☐ ☐ insight to confirm compliance with this procedures for the use of restraint devices. Restraint regulation. devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Policy 601.3.1: Use of Restraints who present an immediate danger to themselves or In a review of Incident Reports, and others, who exhibit behavior which results in the interviews with youth, staff, and medical destruction of property, or reveals the intent to cause ☒ ☐ ☐ personnel, BSCC staff observed that all self-inflicted physical harm. Physical restraints should instances of the use of physical restraints were justifiably used and when less be utilized only when it appears less restrictive restrictive alternatives were exhausted. alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 601.4A-D: Improper Use of Physical discipline, or as a substitute for treatment. The use of Restraints restraint devices that attach a youth to a wall, floor or Policy 601.4E: Section 3407 other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 601.1: Policy Statement handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation ☒ ☐ ☐ within the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the Policy 601.3.B: Use of Restraints approval of the facility manager or designee. The facility Policy 601.5.3B6a: Supervision of Restraint- manager may delegate authority to place a youth in Timelines- Supervisor/ASC Review restraints to a physician. Reasons for continued ☒ ☐ ☐ The SYTF staff maintains direct visual retention in restraints shall be reviewed and observation of the youth. A supervisor was documented at a minimum of every hour. generally present and provided authorization for the use of mechanical restraints. A medical opinion on the safety of placement and Policy 601.5.3: Supervision of Restraint retention shall be secured as soon as possible, but no BSCC staff interviewed medical staff to help later than two hours from the time of placement. The confirm that medical staff provide ongoing youth shall be medically cleared for continued retention ☒ ☐ ☐ review and assessment while a youth is in at least every three hours thereafter. mechanical or any type of restraint. We also reviewed incident reports that detail when notifications are made to medical personnel. A mental health consultation shall be secured as soon Policy 601.5.3: Supervision of Restraint as possible, but in no case longer than four hours from BSCC staff interviewed mental health staff to the time of placement, to assess the need for mental health treatment. ☒ ☐ ☐ help confirm that medical staff provide ongoing review and assessment while a youth is in mechanical or any type of restraint. Continuous direct visual supervision shall be conducted Policy 601.5.3A: Supervision of Restraint to ensure that the restraints are properly employed, and Through documentation review and to ensure the safety and well-being of the youth. interviews with detention and medical staff, Observations of the youth's behavior and any staff BSCC staff were able to confirm that the interventions shall be documented at least every 15 ☒ ☐ ☐ youth remained under constant supervision minutes, with actual time of the documentation until the restraints were removed. Typically, recorded. staff were able to remove mechanical restraints within 15 to 30 minutes of placement. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an Policy 601.3B2: Use of Restraints ☒ ☐ ☐ application of restraints. (b) known medical conditions that would Policy 601.5.1.2: Medical conditions that contraindicate certain restraint devices and/or ☒ ☐ ☐ weigh against the use of certain restraints techniques. may include (c) acceptable restraint devices. Policy 601.2.1.A: Definitions: Approved Restraint devices are as follows: • Handcuffs • Belly Chains ☒ ☐ ☐ • Soft Restraints • Leg Restraints • The Wrap Handcuffs were utilized most prevalently. BSCC staff found no incidents of utilizing the Wrap during this inspection cycle. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) signs or symptoms which should result in Policy 601.5.1 immediate medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Policy 601.5.1 ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 601.3E: Use of Restraints restraint devices, all youth shall be housed alone ☒ ☐ ☐ Youth remain under staff’s direct supervision or in a specified housing area for restrained youth while in restraints of any kind. which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Policy 601.5.3B5c-d: Supervision of ☒ ☐ ☐ Restraint-Timelines- Staff Observations and Required Documented Actions (h) exercising of extremities. Policy 601.5.3B5e: Supervision of Restraint- ☒ ☐ ☐ Timelines- Staff Observations and Required Documented Actions 1358.5 USE OF RESTRAINT DEVICES FOR Policy 601.5: Use of Restraint Devices for MOVEMENT AND TRANSPORTATION WITHIN THE Movement and Transportation Within FACILITY. Facility Policy 601.5: Use of Restraint Devices for Movement and Transportation Within Facility The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health BSCC staff reviewed incident reports for this director, shall develop and implement written policies ☒ ☐ ☐ regulation, mostly involving mutual physical and procedures for the use of restraint devices when combat between youth. In all cases, the purpose is for movement or transportation within mechanical restraints were used to move a the facility that shall include the following: combative youth to his/her room. The observations and documentation were complete. To obtain authorized approval, staff are required to articulate the need for restraints. (a) identification of acceptable restraint devices, staff Policy 601.5.2: Definitions approved to utilize restraint devices and the The elements of this regulation are required training. confirmed in the Appointment and Qualification Letter, dated July 1, 2023, received from Interim Chief Probation Officer (CPO), Greg Ulloa. Approved Restraint devices are as follows: ☒ ☐ ☐ • Handcuffs • Belly Chains • Soft Restraints • Leg Restraints • The Wrap Handcuffs were utilized most prevalently. BSCC staff found no incidents of utilizing the Wrap during this inspection cycle. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) the circumstances leading to the application of Policy 601.5.3(A)2: Use of Restraints restraints must be documented. ☒ ☐ ☐ Devices for Movement and Transportation Within Facility (c) an individual assessment of the need to apply Policy 601.5.3(A)3 Use of Restraints restraints for movement or transportation that Devices for Movement and Transportation includes consideration of less restrictive Within Facility alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 601.5.3(A)4: Use of Restraints with a clearly defined expectation that restraint ☒ ☐ ☐ Devices for Movement and Transportation devices shall not be used for the purposes of Within Facility discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 601.5.3(A)5: Use of Restraints accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Devices for Movement and Transportation Welfare and Institutions Code Section 222. Within Facility 1359 SAFETY ROOM PROCEDURES Policy 512: Safety Room (a) The facility administrator, and where applicable, in Policy 512.1: Policy Statement cooperation with the responsible physician, shall A Safety Room policy exists and is develop and implement written policies and compliant. However, operationally, the safety procedures governing the use of safety rooms, as room is not used at the Tehama County described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth ☒ ☐ ☐ Secure Youth Treatment Facility. When a youth is in an escalated state of crisis that who present an immediate danger to themselves may lead to self-harm or the harm of others, or others, who exhibit behavior which results in the the behavioral health staff makes a destruction of property, or reveals the intent to determination to have a youth transported to cause self-inflicted physical harm. A safety room the hospital for a 5150 evaluation. shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of Policy 512.4A-B: Care of the Youth While in necessary nutrition and fluids, access to a the Safety Room ☒ ☐ ☐ toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 512.2A2: Use of the Safety Room ☒ ☐ ☐ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual Policy 512.4D: Care of the Youth While in supervision and documentation of the youth's the Safety Room ☒ ☐ ☐ behavior and any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by Policy 512.3B: Medical and Behavioral ☒ ☐ ☐ the facility manager, or designee, every four Health Evaluations hours; (5) provide for immediate medical assessment, Policy 512.3A: Medical and Behavioral ☒ ☐ ☐ where appropriate, or an assessment at the Health Evaluations next daily sick call; and, 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) provide a process for documenting the reason Policy 512.2A5: Use of the Safety Room for placement, including attempts to use less ☒ ☐ ☐ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be Policy 512.3.1: Placement of Youth in Safety ☒ ☐ ☐ accomplished in accordance with the following: Room (1) safety room shall not be used before other less Policy 512.3.1(A)1: Placement of Youth in restrictive options have been attempted and Safety Room ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes Policy 512.3.1(A)2: Placement of Youth in ☒ ☐ ☐ of punishment, coercion, convenience, or Safety Room retaliation by staff. (3) safety room shall not be used to the extent that Policy 512.3.1(A)3: Placement of Youth in ☒ ☐ ☐ it compromises the mental and physical health Safety Room of the youth. (c) A youth may be held up to four hours in the safety Policy 512.5(A): Removal From the Safety room. After the youth has been held in the safety ☒ ☐ ☐ Room room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. Policy 512.5(A)a-b: Removal from the Safety ☒ ☐ ☐ Room (2) consult with mental health or medical staff, Policy 512.5(A)c: Removal from the Safety ☒ ☐ ☐ Room (3) develop an individualized plan that includes Policy 512.5(A)d: Removal from the Safety ☒ ☐ ☐ the goals and objectives to be met in order to Room reintegrate the youth to general population. (d) If confinement in the safety room must be extended Policy 512.5(A)e: Removal from the Safety beyond four hours, staff shall develop an Room individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 404: Facility Searches Policy 405: Search of Youth and Visitors The facility administrator shall develop and implement written policies and procedures governing the search of Facility staff utilize the following types of youth, the facility, and visitors. Policies and procedures searches: shall provide that: • Pat Down Search • Metal Detector Search ☒ ☐ ☐ • Visual Search (Strip) • Room Search • Unit Search • Facility Search Strip searches require prior supervisory approvals. All visitors are also subject to search for entrance to the facility. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Searches shall be conducted to ensure the safety Policy 404.2: Procedures ☒ ☐ ☐ and security of the facility, public, visitors, youth, Policy 405.1: Policy Statement and staff. (b) Searches shall be conducted in a manner that Policy 405.1: Policy Statement preserves the privacy and dignity of the person BSCC staff interviewed youth housed at being searched and shall not be conducted for harassment or as a form of discipline or ☒ ☐ ☐ TCSYTF who confirmed the search process conducted by detention staff during booking, punishment. is done with dignity and preserves the privacy of the youth being searched. (c) Strip searches and visual or physical body cavity Policy 405.4D: General Information searches shall comply with Penal Code Section The facility maintains expectations for strip 4030. searches pursuant to PC 4030, for pre- ☒ ☐ ☐ detention youth and post-detention youth. All strip searches will be approved in advance of the search and are logged in the Strip Search Log. No strip searches were reported during 2023. (d) Physical body cavity searches shall only be Policy 405.6.5: Physical Body Cavity conducted by a medical professional. Searches ☒ ☐ ☐ TCSYTF detention staff do not perform physical body cavity searches. (e) Any youth held after a detention hearing shall only Policy 405.6.3C3L: Post Disposition be strip searched with prior approval of a supervisor when there is reasonable suspicion ☒ ☐ ☐ based on specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 405.6.3D1-2: comply with Section 1352.5. ☒ ☐ ☐ Transgender youth will be searched by an officer of the gender requested with supervisor notification. (g) Cross-gender pat-down searches and strip Policy 405.4C searches are prohibited except in exigent Policy 405.6.3D: ☒ ☐ ☐ circumstances or when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 532 Grievance Procedure The facility administrator shall develop and implement Policy 532.2: Procedure written policies and procedures whereby any youth A random sampling of grievances was may appeal and have resolved grievances relating to viewed to determine compliance with the any condition of confinement, including but not limited to health care services, classification decisions, ☒ ☐ ☐ regulation. From January 2023 to July 2023. All grievance resolutions were timely and program participation, telephone, mail or visiting provided supervisory review. procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) a grievance form and instructions for registering a Policy 532.2(A): Grievance Procedure grievance, which includes provisions for the youth Policy 532.2(F): Grievance Procedure to have free access to the form; We interviewed youth who indicated that during the intake and orientation process, the ☒ ☐ ☐ grievance procedure was clearly explained. During our physical inspection, we observed that grievances were readily available to youth. In addition, grievance lock boxes were in the housing pods to allow youth to confidentially submit a grievance if needed. (b) the youth shall have the option to confidentially file Policy 532.2(I): Grievance Procedure the grievance or to deliver the form to any youth The youth were aware of the grievance supervision staff working in the facility; ☒ ☐ ☐ procedures, and the location of the grievances, and the grievance lockbox to confidentially file a grievance if needed. (c) resolution of the grievance at the lowest Policy 532.2(J)1: Grievance Procedure appropriate staff level; At the time of the inspection, it was not clearly indicated in the policy that “staff” responds to the grievance at the lowest level. ☒ ☐ ☐ To ensure resolution at the lowest level, BSCC staff provided technical assistance in recommending that the TCSYTF updated its policy to clearly identify what classification of staff is considered the lowest level to initially address a grievance. (d) provision for a prompt review and initial response Policy 532.2(D): Grievance Procedure to grievances within three (3) business days, BSCC staff reviewed random grievances grievances that relate to health and safety issues must be addressed immediately; ☒ ☐ ☐ covering 2023, the first year of the 2023- 2024 inspection cycle. Grievances were responded to in the timeline that outlined in policy and that complies with this regulation. (1) The youth may elect to be present to explain Policy 532.2(I): Grievance Procedure his/her version of the grievance to a person not directly involved in the circumstances ☒ ☐ ☐ The youth interviewed indicated that during the intake and orientation process, the which led to the grievance. grievance procedure was clearly explained (2) Provision for a staff representative approved ☒ ☐ ☐ Policy 532.2(F): Grievance Procedure by the facility administrator to assist the youth. (e) provision for a written response to the grievance Policy 532.2(G): Grievance Procedure which includes the reasons for the decisions; Interviews with youth as well as a review of ☒ ☐ ☐ grievances confirmed that TCSYTF detention staff provide responses that explain the reason for decisions made. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) a system which provides that any appeal of a Policy 532.2(J)(K)(L): Grievance Procedure grievance shall be heard by a person not directly • Informal Grievance Appeal involved in the circumstances which led to the Procedure grievance; ☒ ☐ ☐ • Formal Grievance Appeal to Supervising DFC • Formal Grievance Appeal to JDF Deputy Chief (g) resolution of the grievance must occur within ten Policy 532.2(G): Grievance Procedure (10) business days unless circumstances dictate a ☒ ☐ ☐ Grievances were responded to in timeline longer time frame. The youth shall be notified of that meets compliance with this regulation. any delay; and, (h) the policy shall provide multiple internal and Policy 532.2(B) and M: Grievance Procedure external methods to report sexual abuse and BSCC staff reviewed grievances of a youth sexual harassment. ☒ ☐ ☐ reporting sexual harassment by another youth. The Tehama County SYTF staff followed procedure and resolved the matter immediately. Whether or not associated with a grievance, concerns Policy 532.2(D): Grievance Procedure of parents, guardians, staff or other parties shall be Grievances or formal complaints by parents addressed and documented in accordance with written ☒ ☐ ☐ will be addressed in the same manner and policies and procedures within a specified timeframe. timelines as youth. An initial response will be provided within 3 business days. 1362 REPORTING OF INCIDENTS Policy 536: Reporting of Incidents A written report of all incidents which result in physical Policy 536.1: Purpose harm, use of force, serious threat of physical harm, or Policy 536.2: Procedure death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by Throughout the inspection process, various the staff and submitted to the facility manager by the forms of documentation were requested and end of the shift, unless additional time is necessary and received. TCSYTF forms provide the authorized by the facility manager or designee. required fields and tracking per regulation. 1363 USE OF REASONABLE FORCE TO Policy 603: DNA Collection COLLECT DNA SPECIMENS, SAMPLES, Juvenile Detention Facility Staff do not IMPRESSIONS collect DNA. DNA samples are collected by (a) Pursuant to Penal Code Section 298.1 authorized the assigned case carrying field Probation law enforcement, custodial, or corrections Officers. personnel including peace officers, may employ ☒ ☐ ☐ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 603: DNA Collection reasonable force” shall be defined as the force that an objective, trained and competent ☒ ☐ ☐ correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The use of reasonable force shall be preceded Policy 603: DNA Collection by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be ☒ ☐ ☐ documented and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 603: DNA Collection authorization of the supervising officer on duty. The authorization shall include information that ☒ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Policy 603: DNA Collection extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 1100: Education Program (a) School Programs In part, TCSYTF is compliant with Title 15 Regulation 1313, County Evaluation of The County Board of Education shall provide for the Building and Grounds, which that states administration and operation of juvenile court schools in each juvenile facility administrator shall conjunction with the Chief Probation Officer, or obtain a documented inspection and designee pursuant to applicable State laws. The school evaluation from the County superintendent of and facility administrators shall develop and implement schools on the adequacy of educational written policy and procedures to ensure communication services and facilities as required in Section and coordination between educators and probation 1370. Further, The Superintendent of Schools shall conduct this review in staff. Culturally responsive and trauma-informed conjunction with a qualified outside agency approaches should be applied when providing or individual. instruction. Education staff should collaborate with the facility administrator to use technology to facilitate Accordingly, the Education Program learning and ensure safe technology practices. The ☒ ☐ ☐ evaluation was completed on October 19, facility administrator shall request an annual review of 2023, and conducted by Ryan Vercruysse, each required element of the program by the Teacher/Administrator, at Red Bluff HS. Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective BSCC staff interviewed the education action needed to achieve compliance with this section. services personnel. BSCC staff also Such a review, when conducted, cannot be delegated to interviewed youth detained at the facility. We the principal or any other staff of any juvenile court also physically inspected the classrooms. school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified Educational services for the Tehama County outside agency or individual. Upon receipt of the review, Juvenile Court School (Tehama Oaks) are the facility administrator or designee shall review each provided by the Tehama County Office of item with the Superintendent of Schools and shall take Education. Youth in detention are afforded whatever corrective action is necessary to address each Common Core classroom instruction. deficiency and to fully protect the educational interests of all youth in the facility. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements 1100.2.3: Education Program, Annual Review The facility school program shall comply with the State Education Code and County Board of Education We interviewed education staff, as well as policies, all applicable federal education statutes and youth detained at the facility. BSCC staff also regulations and provide for an annual evaluation of the physically inspected classrooms. As a result, educational program offerings. As stated in the 2009 we found that the learning environment and California Standards for the Teaching Profession, ☒ ☐ ☐ the quality of educational programming teachers shall establish and maintain learning comply with this regulation. environments that are physically, emotionally, and The Tehama Oaks Juvenile Court School intellectually safe. Youth shall be provided a rigorous, serves grades seven through 12, in two quality educational program that responds to the separate classrooms at the TCSYTF. There different learning styles and abilities of students and are two certified teachers assisted by two prepares them for high school graduation, career entry, paraeducators. and post-secondary education. All youth shall be treated equally, and the education 1100.2.3: Education Program, Annual program shall be free from discriminatory action. Staff Review ☒ ☐ ☐ shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1101.3: Education-Required Elements, Education Code and include, but not be limited Course of Study, (A) to, courses required for high school graduation. ☒ ☐ ☐ The primary courses of study are Math, English, Science, Social Science, PE, Art. (2) Information and preparation for the High School 11101.3: Education-Required Elements, Equivalency Test as approved by the California ☒ ☐ ☐ Course of Study (B) Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary 1101.3: Education-Required Elements, education and vocational opportunities. Course of Study, (C) College preparation is provided via a school counselor who provides career exploration through college connections to the youth once per week. SYTF high school graduates are offered online courses through Shasta Community ☒ ☐ ☐ College. This is facilitated with the use of Chrome books provided by Tehama County Probation. Noteworthy to mention is the youth who are high school graduates will have access to the Shasta Technical Education Program- United Partnership (aka STEP-UP) which is a partnership program through Shasta College. (4) Administration of the High School Equivalency 1101.3: Education-Required Elements, Tests as approved by the California ☒ ☐ ☐ Course of Study, (D) Department of Education, shall be made available when possible. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Supplemental instruction shall be afforded to 1101.2: Education-Required Elements, youth who do not demonstrate sufficient Procedures, (D) progress towards grade level standards. Youth are given the opportunity to work on a computer three times per week. Each classroom has a library where youth may ☒ ☐ ☐ check books out for reading outside of school hours. A third teacher has been added to the staff that facilitates the “Pull Out Program” for youth needing specific instruction to fulfill individual needs. (6) The minimum school day shall be consistent 1101.2: Education-Required Elements, with State Education Code Requirements for Procedures, (E) juvenile court schools. The facility administrator, The school day is 8:00AM to 2:00 PM. in conjunction with education staff, must ensure ☒ ☐ ☐ that operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth 1101.3: Education-Required Elements, regardless of classification, housing, security Course of Study, (E) status, disciplinary or separation status, The Tehama Oaks Juvenile Court School including room confinement, except when employs a Special Education Instructor that providing education poses an immediate threat ☒ ☐ ☐ is onsite two days per week to serve to the safety of self or others. Education students with IEP’s. There is also a includes, but is not limited to, related services counselor who comes in to do Educational as provided in a youth’s Section 504 Plan or Plans. Individualized Education Program (IEP). (c) School Discipline 1100.2.4: School Discipline (1) Positive behavior management will be The classroom has adopted a “Token implemented to reduce the need for disciplinary ☒ ☐ ☐ Economy”, classroom productivity program. action in the school setting and be integrated This is a behavior modification program that into the facility's overall behavioral rewards youth for productive student management plan and security system. behavior. (2) School staff shall be advised of administrative 1100.2.4: School Discipline decisions made by probation staff that may Via Interviews with education services, affect the educational programming of students. ☒ ☐ ☐ TCSYTF staff effectively communicate administrative decisions that may affect educational programming. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State 1100.2.4: School Discipline Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1100.2.4: School Discipline education staff will develop policies and ☒ ☐ ☐ procedures that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1100.2.5: Provisions for Special Populations (1) State and federal laws and regulations shall be There is a counselor who comes in to do observed for all individuals with disabilities or Educational Plans. suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall 1100.2.5: Provisions for Special Populations be afforded an educational program that addresses their language needs pursuant to all ☒ ☐ ☐ applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1100.2.6: Educational Screening and Admission (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's Via Interviews with education services, youth educational history, including but not limited to: ☒ ☐ ☐ are interviewed after admittance, and education staff maintains the appropriate educational documents for the youth. (A) School progress/school history; 1100.2.6: Educational Screening and ☒ ☐ ☐ Admission (B) Home Language Survey and the results of 1100.2.6: Educational Screening and ☒ ☐ ☐ the State Test used for English language Admission proficiency; (C) Needs and services of special populations 1100.2.6: Educational Screening and as defined by the State Education Code, ☒ ☐ ☐ Admission including but not limited to, students with special needs. (D) Discipline problems. 1100.2.6: Educational Screening and ☒ ☐ ☐ Admission 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Youth will be immediately enrolled in school. 1100.2.6: Educational Screening and Educational staff shall conduct an assessment Admission ☒ ☐ ☐ to determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1100.2.6: Educational Screening and ☒ ☐ ☐ education plan shall be developed for each Admission youth within five school days. (4) Upon enrollment, education staff shall comply 1100.2.6: Educational Screening and with the State Education Code and request the Admission youth's records from his/her prior school(s), including, but not limited to, transcripts, The school employs an Office Specialist to Individual Education Program (IEP), 504 Plan, perform student transcript responsibilities. state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1100.2.7: Educational Reporting (1) The complete facility educational record of the The school employs an Office Specialist to youth shall be forwarded to the next ☒ ☐ ☐ perform student record-keeping educational placement in accordance with the responsibilities. State Education Code. (2) The County Superintendent of Schools shall 1100.2.7: Educational Reporting provide appropriate credit (full or partial) for ☒ ☐ ☐ course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1100.2.8: Educational Reporting (1) The Superintendent of Schools and the Chief Prior to release school transcripts are Probation Officer or designee, shall develop updated and the youth is provided with a policies and procedures to meet the transition ☒ ☐ ☐ copy. needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1100.2.8: Educational Reporting (1) The school and facility administrator should, The Tehama Oaks Juvenile Court School whenever possible, collaborate with local post- ☒ ☐ ☐ employs a personnel to assist youth with secondary education providers to facilitate completing college FASFA documents. In access to educational and vocational addition, a career counselor is onsite twice opportunities for youth that considers the use of per week to assist with career exploration. technology to implement these programs. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Policy 525: Recreation and Exercise EXERCISE. Policy 527: Programs Policy 525.2.(1)A: General Information The facility administrator shall develop and implement written policies and procedures for programs, BSCC staff reviewed programming ☒ ☐ ☐ recreation, and exercise for all youth. The intent is to schedules for July, August, and September minimize the amount of time youth are in their rooms showing programs provided and individual or their bed area. youth participation. We commend the TCSYTF for the array of pro-social programming offered to youth detained at the facility. Juvenile facilities shall provide the opportunity for Policy 525.2.1(B)1-2: General Information programs, recreation, and exercise a minimum of three TCSYTF do well in ensuring that daily hours a day during the week and five hours a day each ☒ ☐ ☐ programming meets the elements of this Saturday, Sunday or other non-school days, of which regulation. one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 525.2.2.C: Youth Access to Recreation and exercise may be suspended only upon a written Exercise ☒ ☐ ☐ finding by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 525.2.1D: General Information be posted in the living units. ☒ ☐ ☐ While conducting a physical inspection of the facility, we observed the programming schedules posted on the living Pods. There will be a written annual review of the programs, Policy 527.2.1D1-2: General Information recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and In conjunction with the Thama County relevant to the population. Juvenile Detention facility, an annual review of the programs offered was completed by the responsible Supervising JDFC and ☒ ☐ ☐ provided to the Deputy Chief for review. BSCC staff confirmed that TCSYTF complies with this regulation. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the Policy 527: Programs opportunity for at least one hour of daily Policy 527.1: Policy Statement programming to include, but not be limited to, Policy 527.2.1: General Information trauma focused, cognitive, evidence-based, best practice interventions that are culturally Programming is provided, in part by TCSYTF relevant and linguistically appropriate, or pro- detention staff, County and selected social interventions and activities designed to community-based organizations, and faith- reduce recidivism. These programs should be based organizations. based on the youth’s individual needs as required by Sections 1355 and 1356. Such TCSYTF Programs include, but are not programs may be provided under the direction limited to, the following: of the Chief Probation Officer or the County • Makers Space which provides a Office of Education and can be administered by community space for youth to county partners such as mental health create, learn, and work on projects agencies, community based organizations, of various types from music to faith-based organizations or Probation staff. woodworking • Armor Program, which is an Programs may include but are not limited to: evidenced-based behavior 1) Cognitive Behavior Interventions; ☒ ☐ ☐ (2) Management of Stress and Trauma; modification program designed to (3) Anger Management; identify a youth’s strengths and (4) Conflict Resolution; needs, develop new life and coping (5) Juvenile Justice System; skills, and take responsibility for their (6) Trauma-related interventions; actions (7) Victim Awareness; • Aggression Replacement Training (8) Self-Improvement; teaches anger management and (9) Parenting Skills and support; skill-building (10) Tolerance and Diversity; • Drug and Alcohol Individual Services (11) Healing Informed Approaches; • Church and Chaplin Services and (12) Interventions by Credible Messengers; (13) Gender Specific Programming; Referrals to Community Services (14) Art, creative writing, or self-expression; • Garden Program (15) CPR and First Aid training; • Carpentry (16) Restorative Justice or Civic Engagement; • Arts and Crafts (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. In a review of daily programming activity logs and interviews with youth, TCSYTF meets compliance with this regulation. Policy 525.2.4: Day Room Recreational (b) Recreation. All youth shall be provided the Activities opportunity for at least one hour of daily access to In a review of daily programming activity logs unscheduled activities such as leisure reading, and interviews with youth, TCSYTF meets letter writing, and entertainment. Activities shall be ☒ ☐ ☐ compliance with this regulation. supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy 525.2.5: Large Muscle Exercise opportunity for at least one hour of large muscle activity each day. ☒ ☐ ☐ In review of daily programming activity logs and interviews with youth, BSCC staff confirmed compliance with this regulation. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The administrator/manager may suspend, for a period Policy 525.2.2: Youth Access to Recreation not to exceed 24 hours, access to recreation and and Exercise programs. The administrator/manager shall document ☒ ☐ ☐ Programs: Policy 525.2.2.C: General the reasons why suspension of recreation and Information programs occurs. 1372 RELIGIOUS PROGRAM Policy 526: Religious Program The facility administrator shall provide access to In a review of daily programming activity logs religious services and/or religious counseling at least and interviews with youth, BSCC staff once each week. Attendance shall be voluntary. A ☒ ☐ ☐ concluded that TCSYTF complies with this youth shall be allowed to participate in an activity regulation. outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Policy 526.2.1A1: General Information In a review of daily programming activity logs ☒ ☐ ☐ and interviews with youth, BSCC staff concluded that TCSYTF complies with this regulation. (b) availability of clergy; and, Policy 526.2.2C: Providers of Religious Programs ☒ ☐ ☐ Youths may have access to their own private clergy member by requesting approval through their assigned Probation Officer. (c) availability of religious diets. 526.2.3: Religious Diets Per policy, the agency honors religious diets. ☒ ☐ ☐ The request for religious diets is made to medical staff. Medical staff informs the food service personnel of the religious diet request. 1373 WORK PROGRAM 528: Work Program The facility administrator shall develop policies and TCSYTF has a Work Detail Program for the procedures regarding the fair and consistent living units. All youth participate. Work detail assignment of youth to work programs. Work assigned ☒ ☐ ☐ assignments are fair and consistent; and to a youth shall be meaningful, constructive and related work assigned is meaningful, constructive, to vocational training or increasing a youth's sense of and related to vocational training or responsibility. Work programs shall not be imposed as a increasing the youth’s sense of disciplinary measure responsibility. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING Policy 523.3 Visits by Parents, Guardians, or Persons Standing in Loco Parentis The facility administrator shall develop and implement written policies and procedures for visiting, that include BSCC staff reviewed visiting policy and provisions for special visits. Youth shall be allowed to procedure, and visiting schedules for August, receive visits by parents, guardians or persons standing September, and October 2023. We also in loco parentis, and children of youth. Other family interviewed youth and SYTF staff. We members, such as grandparents and siblings, and observed that due to the physical design, supportive adults, may be allowed to visit with the ☒ ☐ ☐ visits are “no contact”. Visits are via a phone approval of the facility administrator or designee, and in and a clear glass visual. conjunction with the youth’s case plan or in the best The agency contracts post-dispositional interest of the youth. detention with neighboring counties. With distant travel in mind for families, TCSYTF schedules visits by appointment to ensure visiting accommodations are available at the time of the visit. All visits shall occur at reasonable times, subject only to Policy 523.8.1 the limitations necessary to maintain order and security. Policy 523.9C: Visiting Rules Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in Visitations are by appointment only. each case, whether the visitor’s criminal history Visitations are available Monday through represents a risk to the safety of youth or staff in the ☒ ☐ ☐ Friday and weekend accommodations are facility. Any denial of visitation or limitation on visitations made for youth from out of county. shall be communicated to the youth, person denied and facility administrator. The agency encourages and supports accommodating youth who have children requesting to visit Opportunity for visitation shall be a minimum of two Policy 523.3: Visits by Parents, Guardians, hours per week. Visits may be supervised, but or Persons Standing in Loco Parentis conversations shall not be monitored unless there is a security or safety need. Up to 2 hours of visitation is allowed weekly. Visits are by appointment only and generally are made for either 30-minute or 1-hour increments. Exceptions are made for parents ☒ ☐ ☐ who work or who have schedule conflicts or transportation issues. Facility administration will make efforts to ensure that parents and youth can visit. BSCC staff interviewed youth and detention staff to determine compliance with this regulation. Provisions for special visits, in addition to the two-hour Policy 523.4A: Official Visits minimum and/or outside of the regular visiting hours, Policy 523.5A: Clergy Visits shall be accommodated as necessary and within the Policy 523.7A: Visits with Spouses discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 523.2: Policy Statement alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1375 CORRESPONDENCE Policy 521: Correspondence mail. The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence BSCC staff interviewed youth and detention which provide that: staff to determine compliance with this regulation. (a) there is no limitation on the volume of mail that youth Policy 521.2.A: General Information may send or receive; ☒ ☐ ☐ BSCC staff interviewed youth and detention staff to determine compliance with this regulation. (b) youth may send two letters per week postage free; ☒ ☐ ☐ Policy 521.2.A: General Information (c) youth may correspond confidentially with state and Policy 521.2.C federal courts, any member of the State Bar or holder of public office, and the Board; however, ☒ ☐ ☐ authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that Policy 521.3.1: described in (c), may be read by staff only when there is reasonable cause to believe facility safety ☒ ☐ ☐ and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 522: Youth Access to Telephone The administrator of each juvenile facility shall develop Appropriate telephone numbers will be and implement written policies and procedures to approved by the youth’s Probation Officer provide youth with access to telephone and the youth may call only these numbers. communications. BSCC staff confirmed that youth may make ☒ ☐ ☐ one call a week for free and can earn points to purchase additional calls as part of the Behavior Management System for positive behavior. BSCC staff interviewed youth and detention staff to determine compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES Policy 534: Access to Legal Services The facility administrator shall develop written BSCC staff interviewed youth and detention ☒ ☐ ☐ procedures to ensure the right of youth to have access staff to determine compliance with this to the courts and legal services. Such access shall regulation. include: (a) access, upon request by the youth, to licensed 534.1: Policy Statement ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with 534.7: Supervising Attorney Visits ☒ ☐ ☐ attorneys; and, (c) unlimited postage free, legal correspondence and 534.3: General Guidelines ☒ ☐ ☐ cost-free telephone access as appropriate. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE Policy 530: Discipline and Due Process Policy 530.1: Policy Statement The facility administrator shall develop and implement Policy 530.2(F): General Information written policies and procedures for the discipline of youth that shall promote acceptable behavior; including In addition to policy and procedure, BSCC the use of positive behavior interventions and supports. ☒ ☐ ☐ staff reviewed the 10 most recent discipline Discipline shall be imposed at the least restrictive level incident examples with the corresponding which promotes the desired behavior and shall not documentation showing the Due process include corporal punishment, group punishment, efforts and the Appeal process. We also physical or psychological degradation. Deprivation of interviewed youth housed at the facility and the following is not permitted: detention staff. (a) bed and bedding; Policy 530.2(F)1: General Information ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet Policy 530.2(F)2: General Information and personal hygiene items, and clean clothing; BSCC staff interviewed youth housed at the ☒ ☐ ☐ facility and detention staff and reviewed documentation to determine that the facility complies with this regulation. (c) full nutrition; ☒ ☐ ☐ Policy 530.2(F)3: General Information (d) contact with parent or attorney; ☒ ☐ ☐ Policy 530.2(F)4: General Information (e) exercise; Policy 530.2(F)5: General Information ☒ ☐ ☐ BSCC staff interviewed youth and detention staff and reviewed documentation to determine compliance. (f) medical services and counseling; Policy 530.2(F): General Information BSCC staff interviewed youth, medical staff, ☒ ☐ ☐ and behavioral health staff in addition to reviewing documentation. We determined that TCSYTF complies with this regulation. (g) religious services; Policy 530.2(F): General Information BSCC staff interviewed youth and detention ☒ ☐ ☐ staff and reviewed documentation to determine that TCSYTF complies with this regulation. (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 530.2(F)8: General Information (i) the right to send and receive mail; Policy 530.2(F)9: General Information ☒ ☐ ☐ The Youth Handbook identities youth rights and provides guidance, if needed. (j) education; and, Policy 530.2(F)10: General Information ☒ ☐ ☐ To aid in confirming compliance, BSCC staff interviewed youth and education service staff. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) rehabilitative programming. Policy 530.2(F)11: General Information BSCC staff provided technical assistance to the facility administration to ensure that youth were not being placed in a locked room as a disciplinary sanction. Further, technical assistance was provided by ☒ ☒ ☐ recommending that the policy be updated to clearly indicate if a “time out” is placing a youth in a locked room or separating a youth to another location outside of a locked room. In either case, it was recommended to identify time outs in the separation policy or the room confinement policy. The facility administrator shall establish rules of conduct Policy 530.3 (B), Definitions and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major BSCC staff interviewed youth and detention violations and minor violations, be stated simply and staff and reviewed random incidents since the prior 2022 inspection that documents affirmatively, and be made available to all youth. ☒ ☐ ☐ proof of practice of disciplinary actions Provision shall be made to provide accessible including both minor and major rule information to youth with disabilities, limited English violations. BSCC staff also observed the proficiency, or limited literacy. facility rules posted on the pods. 1391 DISCIPLINE PROCESS Policy 530: Discipline and Due Process, Definitions The facility administrator shall develop and implement written policies and procedures for the administration In addition to policy and procedure, BSCC of discipline which shall include, but not be limited to: staff reviewed the 10 most recent discipline ☒ ☐ ☐ incident examples with the corresponding documentation showing the Due process efforts and the Appeal process. We also interviewed youth housed at the facility and detention staff. (a) designation of personnel authorized to impose Policy 530.1(B): Policy Statement ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 530.1(B)1: Policy Statement (c) definition of major and minor rule violations and Policy 530.3: Definitions their consequences, and due process requirements; This policy articulates that during the orientation process the minor and major rule violations, as well as sanctions and due ☒ ☐ ☐ process requirements are explained to each youth. BSCC staff also interviewed youth and observed that the rules were posted on Pods available to youth to review. This information is also available in the Youth handbook. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) trauma-informed approaches and positive Policy 530.1: Policy Statement behavior interventions; TCSYTF makes use of training that ensures ☒ ☐ ☐ developmentally appropriate, trauma- informed approaches to working with youth while implementing positive behavior intervention. (e) minor rule violations may be handled informally by Policy 530.3(A)1-2: Discipline and Due counseling, advising the youth of expected Process, Definitions conduct imposing a minor consequence. Discipline ☒ ☐ ☐ shall be accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Policy 530.3(A)1-2: Discipline and Due shall be documented and require the following: Process, Definitions Youth are oriented and understand that ☒ ☐ ☐ major rule violations are violations that directly affect the safety and security of the facility, and/or disrupt the normal operation of the facility and programming. (1) written notice of violation prior to a hearing; Policy 530.6: Documentation Process BSCC staff reviewed the policy, reviewed ☒ ☐ ☐ due process reports, interviewed youth housed at the facility, and interviewed detention staff. Our findings confirmed that TCSYTF complies with this regulation. (2) accommodations provided to youth with Policy 530.3(B)5: Discipline and Due disabilities, limited literacy, and English Process, Definitions language learners; ☒ ☐ ☐ Bilingual staff are available to assist youth as necessary. (3) hearing by a person who is not a party to the Policy 530.7.1A: Due Process Hearing ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 530.7.1C: Discipline and Due evidence and testimony; Process, Due Process Hearing ☒ ☐ ☐ The facility does well in documenting that youth are provided the opportunity to appeal a discipline being imposed. (5) provision for youth to be assisted by staff in Policy 530.7.1B: Discipline and Due Process, ☒ ☐ ☐ the hearing process; Due Process Hearing (6) provision for administrative review. Policy 530.7(1)H: Discipline and Due Process, Due Process Hearing ☒ ☐ ☐ The DCPO conducts an administrative review of all grievances. (g) violations that result in a removal from camp or Policy 530.3(B)4: Discipline and Due commitment program, but not a return to court, will Process, Definitions ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE Policy 1010, (A) Management of DISEASES. Communicable Diseases The health administrator/responsible physician, in This policy articulates all facets of this cooperation with the facility administrator and the local section of the regulation including, but not health officer, shall develop written policies and limited to, the scope; prevention; limiting the procedures to address the identification, treatment, Spread (including the testing of youth); and control and follow-up management of communicable ☒ ☐ ☐ maintaining the well-being of youth. diseases. The policies and procedures shall address, but not be limited to: To aid in confirming compliance with Title 15 minimum standards for this regulation, BSCC staff reviewed the annual Medical / Mental, Nutrition, and Environmental Health evaluations completed by qualified evaluators. (a) Intake health screening procedures; Policy 1010.2 (A)(1), Management of Communicable Diseases, General Information A complete health appraisal will be conducted by Correctional Health Services ☒ ☐ ☐ staff on all youth within 96 hours (excluding holidays) of their admission into detention. BSCC staff interviewed medical personnel to help determine that TCSYTF meets the minimum requirements for this regulation. (b) Identification of relevant symptoms; Policy 1010.2 (A)(2), Management of ☒ ☐ ☐ Communicable Diseases, General Information (c) Referral for medical evaluation; Policy 1010.2 (A)(3), Management of Communicable Diseases, General Information ☒ ☐ ☐ BSCC staff interviewed medical personnel to help determine that TCSYTF complies with this regulation. (d) Treatment responsibilities during detention; Policy 1010.2 (A)(4), Management of Communicable Diseases, General Information ☒ ☐ ☐ This operational protocol outlines the treatment responsibilities of medical staff, facility staff, and youth. (e) Coordination with public and private community- Policy 1010.2 (A)(5), Management of based resources for follow-up treatment; Communicable Diseases, General Information ☒ ☐ ☐ To aid in confirming compliance with Title 15 minimum standards for this regulation, BSCC staff interviewed medical and behavioral health personnel. (f) Applicable reporting requirements; and, Policy 1010.2 (A)(6), Management of ☒ ☐ ☐ Communicable Diseases, General Information 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Strategies for handling disease outbreaks. Policy 1010.2 (A)(7), Management of Communicable Diseases, General Information To aid in confirming compliance with Title 15 minimum standards, BSCC staff reviewed the annual Medical/Mental, Nutrition, and ☒ ☐ ☐ Environmental Health evaluations completed by qualified evaluators. BSCC staff also interviewed medical personnel to help determine that TCSYTF meets the minimum requirements for this regulation. The policies and procedures shall be updated as Policy 1010.2 (B), Management of necessary to reflect communicable disease priorities Communicable Diseases, General identified by the local health officer and currently Information recommended public health interventions. ☒ ☐ ☐ Per policy, the physician, and the facility administrator, shall establish policies and procedures to assure the quality and adequacy of health care services are assessed every two years. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 1021.1, Request for Health Services, (EXCERPT) General information The health administrator, in cooperation with the The agency has a policy in place that is very facility administrator, shall develop policy and general. We discussed the importance of procedures to establish a daily routine for youth to incorporating a policy that is more specific convey requests for emergency and non-emergency detailing the processes for youth to request medical, dental and behavioral/mental health care ☒ ☐ ☐ medical services. BSCC staff also provided services. technical assistance in recommending that policy and procedure be updated to indicate medical staff regularly check the medical lock box for youths’ confidential requests for medical and mental health services. Lastly, we BSCC staff update the youth handbook to provide clarity to the process. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 519, Clothing and Linen The youth’s personal clothing, undergarments and BSCC staff reviewed the inventory and footwear may be substituted for the institutional laundry schedules for the facility. ☒ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Policy 519, Clothing and Linen laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with this regulation. (b) The standard issue of climatically suitable clothing Policy 519, Clothing and Linen ☒ ☐ ☐ for youth shall consist of but not be limited to: 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Socks and serviceable footwear; Policy 519.4.1 (A) 1 and 2, Clothing and Linen ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with this regulation. (2) Outer garments; Policy 519.4.1 (A) 1 and 2, Clothing and ☒ ☐ ☐ Linen (3) New non-disposable underwear which shall Policy 519.4.1 (A) 1 and 2, Clothing and remain with the youth throughout their stay, Linen and; ☒ ☐ ☐ BSCC staff interviewed youth and reviewed documentation to determine that the facility meets compliance with this regulation. (4) Undergarments, that are freshly laundered Policy 519.4.1 (A) 1 and 2, Clothing and and free of stains, including tee shirts and Linen bras. ☒ ☐ ☐ In addition to reviewing policies and procedures, BSCC staff interviewed youth and staff to determine compliance. (c) Clothing is laundered at the temperature required To aid in confirming compliance with Title 15 by local ordinances for the commercial laundries minimum standards, BSCC staff reviewed and dried completely in a mechanical dryer or ☒ ☐ ☐ the annual Medical/Mental, Nutrition, and other laundry method approved by the local health Environmental Health evaluations completed officer. by qualified evaluators. (d) Suitable clothing is issued to pregnant youth. Policy 519.4.1 (A) 1 and 2, Clothing and ☒ ☐ ☐ Linen 1482 CLOTHING EXCHANGE Policy 519.4.1 (B thru F), Clothing and Linen The facility administrator shall develop and implement The facility assigns youth their own laundry written policies and site-specific procedures for the bag to ensure they receive their own clothing cleaning and scheduled exchange of clothing. Unless back after being laundered. work, climatic conditions, or illness necessitates more ☒ ☐ ☐ BSCC staff interviewed youth and reviewed frequent exchange, outer garments, except for documentation to determine that the facility footwear, shall be exchanged at least once each week. meets compliance with this regulation. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy Statement PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS Policy 518.2 Policy Statement There shall be written policies and site-specific In addition to reviewing policies and procedures developed and implemented by the facility procedures, BSCC staff interviewed youth administrator for the availability of personal hygiene ☒ ☐ ☐ and staff to determine compliance. items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Policy 518.3 (A) Distribution of Personal ☒ ☐ ☐ Care Items (b) Toothpaste; Policy 518.3 (A) Distribution of Personal ☒ ☐ ☐ Care Items (c) Soap; Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (d) Comb; Policy 518.3 (A) Distribution of Personal ☒ ☐ ☐ Care Items (e) Shaving implements; Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (f) Deodorant; Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (g) Lotion; Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (h) Shampoo; and, Policy 518.3 (B) Distribution of Personal ☒ ☐ ☐ Care Items (i) Post-shower conditioning hair products. ☒ ☐ ☐ Policy 518.5Available Personal Hygiene Kit Youth shall not be required to share any personal care BSCC staff interviewed youth to determine items listed in items (a) through (d). Liquid soap compliance with this regulation. provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 518.2 Policy Statement There shall be written policies and site specific BSCC staff interviewed youth housed at the procedures developed and implemented by the facility facility and TCSYTF staff to determine administrator for showering/bathing and brushing of ☒ ☐ ☐ compliance with this regulation. teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 518.7 Shaving Youth shall have access to a razor daily, unless their BSCC staff interviewed youth housed at the appearance must be maintained for reasons of facility and TCSYTF staff to determine identification in Court. All youth shall have equal ☒ ☐ ☐ compliance with this regulation. opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1488 HAIR CARE SERVICES (Excerpt) Policy 518.6 Haircare Services Hair care services shall be available in all juvenile BSCC staff interviewed youth housed at the facilities. Youth shall receive hair care services ☒ ☐ ☐ facility and TCSYTF staff to determine monthly. Equipment shall be cleaned and disinfected compliance with this regulation. after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 519, Clothing and Linen Clean laundered, suitable bedding and linens, in good BSCC staff interviewed youth housed at the ☒ ☐ ☐ repair, shall be provided for each youth entering a facility and TCSYTF staff to determine living area who is expected to remain overnight, shall compliance with this regulation. include, but not be limited to: (a) One mattress or mattress-pillow combination Policy 519, Clothing and Linen which meets the requirements of Section 1502 of ☒ ☐ ☐ these regulations; (b) One pillow and a pillow case unless provided for in Policy 519, Clothing and Linen ☒ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Policy 519, Clothing and Linen (d) One towel; and, ☒ ☐ ☐ Policy 519, Clothing and Linen (e) One blanket or more, up on request ☒ ☐ ☐ Policy 519, Clothing and Linen 1501 BEDDING LINEN EXCHANGE BSCC staff interviewed youth housed at the facility and TCSYTF staff to determine The facility administrator shall develop and implement compliance with this regulation. site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Policy 519, Clothing and Linen ☒ ☐ ☐ once a month. 1510 FACILITY SANITATION, SAFETY AND Policy 520 Facility Cleaning, Safety and MAINTENANCE Maintenance The facility administrator shall develop and implement BSCC staff interviewed youth housed at the written policies and site-specific procedures for the facility and TCSYTF staff to determine maintenance of an acceptable level of cleanliness, compliance with this regulation. repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 68 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐Violation ☒ Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐Violation ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☒ ☐ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐Violation ☐ separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the ☒ ☐Violation ☐ facility in a manner that allows contact with minors. 7690 Tehama Secure Youth Treatment Facility SYTF PRO 23-24 - 69 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections BSCC Code: 7690 FACILITY: Tehama County Secure Youth Treatment Facility TYPE: SYTF RC: 14 CONSULTANT: Forrest Coleman DATE: October 20, 2023 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Total Size FIXTURES* COMMENTS Designation Type Standards Rooms Room RC (L x W x H) or # RC Square/Cubic T U W F S Beds Feet Intake/Reception Holding 1998 4 4 (16) 70 sq. ft. 1 1 1 1 Safety 1998 1 1 (1) 76 sq. ft. Medical 1998 170 sq. ft. Attorney 1998 2 62 sq. ft. (2) – Visitors’ contact rooms. (6) – Visitors’ phone booths. (1) – Shower room with a combo unit. (1) – Property and storage room. POD A Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teacher’s restrooms are in the back of the room. Dayroom 1998 1,400 sq. ft. Will dine on the unit Showers 1998 4 (2) Upstairs (2) Downstairs Janitor 1998 (1) Upstairs (1) Downstairs Houses younger youth and or girls – One out of the 20 rated capacity beds counts as SYTF rated bed for a female SYTF youth. POD B Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teacher’s restrooms are in the back of the room. Dayroom 1998 1,400 sq. ft. Will dine on the unit Showers 1998 4 (2) Upstairs (2) Downstairs Janitor 1998 2 (1) Upstairs (1) Downstairs *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7690 Tehama Secure Youth Treatment Facility SYTF LASE 23-24 - 1 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicable # Each Total Size FIXTURES* COMMENTS Designation Type Standards Rooms Room RC (L x W x H) or # RC Square/Cubic T U W F S Beds Feet Janitor 1998 2 (1) Upstairs (1) Downstairs This unit houses Secure Youth Treatment youth 2018: N/A 2022: New Facility within the Tehama County Juvenile Detention Facility. No change to the Living Area Space and or recreation areas. Current Cycle Notes: 2020-2022 Rated Capacity of facility – 14. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7690 Tehama Secure Youth Treatment Facility SYTF LASE 23-24 - 2 - J460 LAS JUV-05.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7689 7690 FACILITY NAME: Tehama County Juvenile Detention Facility/Tehama County Secure FACILITY TYPE: JH/SYTF Youth Treatment Facility APPLICABLE REGULATIONS (Check All That 4/98: X 2001: 2003: OTHER: Apply): Field Representative: Forrest Coleman DATE: October 20, 2023 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Contains a weapons locker as specified in these ✓ regulations X Contains a secure room for the confinement of minors pending admission to JH ✓ X Provides access to a shower ✓ X Provides a secure vault or storage space for minor's ✓ valuables X Provides telephone access to minors ✓ X Provides staff access to hot and cold running water ✓ X Locked Holding Room (1.2) Contains a minimum of 15 square feet of floor area ✓ X per minor Provides no less than 45 square feet of floor area ✓ X Contains seating to accommodate all minors as ✓ specified in these regulations X 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and ✓ X drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ✓ X 03: Outward swinging or lateral sliding door required ✓ X Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. ✓ X 7689+ Tehama County Probation JH SYTF PHY 23-24 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located ✓ only on one side, corridors may be at least six feet X wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate ✓ X with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures ✓ X 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear ceiling height of eight feet ✓ 03: Minimum of 70 square feet of floor area and a X clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ✓ X inches. 03: Outward swinging or lateral sliding door required ✓ X Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling ✓ height of eight feet, and a minimum width of seven X feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ✓ X inches 03: Outward swinging or lateral sliding door required ✓ X Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory ✓ X size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no ✓ fewer than four minors. X 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). ✓ 03: This subsection deleted, eliminating the 15 minor X limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than ✓ X 30 minors (regardless of whether it is for court commitments or other detained minors). 7689+ Tehama County Probation JH SYTF PHY 23-24 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms (1.10) JH dayrooms contain 35 square feet of floor area per ✓ X minor. Dayrooms in camps and SPJHs contain 30 square ✓ feet of floor area per minor. X All dayrooms provide access to toilets, wash basins, ✓ drinking fountains and showers. X Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated ✓ indoor-outdoor space. X 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a ✓ minimum dimension of 100 feet. X 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ✓ 01: Facilities with a capacity of 275 or more minors X have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. ✓ 01: Changed from one-half to one-quarter of the X space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and ✓ X of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single ✓ dimension less than 40 feet. X Outdoor recreation area lighting allows for evening activities and provides security. ✓ X Academic Classrooms (NA SPJH; 1.12) Classrooms are designed for a maximum of 20 ✓ X minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for ✓ every juvenile in the facility. The primary purpose for X the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work ✓ area, and a minimum of 28 square feet floor space X per minor. There is a communication system in each classroom that allows for immediate response to emergencies. ✓ X 7689+ Tehama County Probation JH SYTF PHY 23-24 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Safety Room (1.13) Provides a minimum of 63 square feet of floor space ✓ X and a minimum clear ceiling height of eight feet Limited to one minor ✓ X Padded as specified in these regulations ✓ X There are one or more vertical view panels constructed of security glazing. Panels provide a ✓ view of the entire room and are no more than four X inches wide and at least 24 inches long. Audio monitoring system as specified in these ✓ regulations X Access to a toilet, wash basin and drinking fountain is ✓ provided. X 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the ✓ X room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. ✓ X Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical ✓ examination room in every juvenile facility. The X examination room provides the following: Space for routine and emergency examinations ✓ that is used for no other purpose; X Privacy for minors; ✓ X Lockable storage for medical supplies; ✓ X Not less than 144 square feet floor space with no ✓ single dimension less than seven feet; X Hot and cold running water; and, ✓ X 01: Smooth, non-porous, washable surfaces. ✓ X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and pharmaceutical preparations as specified by Title ✓ X 15 § 1438. Dining Areas (NA SPJH; 1.16) Minors dine in the units. There is a minimum of 15 square feet floor space and ✓ sufficient tables and seating for each person being X fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual ✓ barrier. X Visiting Space (1.17) Visiting space is provided. ✓ X Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies ✓ and activity equipment, in one or more storage X rooms. 7689+ Tehama County Probation JH SYTF PHY 23-24 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and ✓ X belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing ✓ apparatus, wire and bar cutters, emergency lights, X etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet containing a mop sink and sufficient area for ✓ X storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single ✓ and double occupancy sleeping rooms and X dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life safety, security, communications ✓ X and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Contain a minimum of 60 square feet of floor area ✓ X and provide for confidential consultation with minors There is a minimum of one suitably furnished ✓ interview room for each 30 minors in JHs. X There is a minimum of one suitably furnished interview room in each camp. ✓ X Court Holding Room for Minors (1.26) Contains a minimum of 10 square feet of floor area ✓ X per minor Limited to no more than 16 minors ✓ X Provides 40 square feet of floor area and a minimum ✓ clear ceiling height of eight feet X Contains seating to accommodate all minors ✓ X Contains a toilet, wash basin and drinking fountain as ✓ specified in these regulations X Maximizes staffs' visual supervision of minors ✓ X Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. ✓ One toilet and one urinal may be substituted for every X 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. 7689+ Tehama County Probation JH SYTF PHY 23-24 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 ✓ X in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff ✓ in living areas and indoor-outdoor recreation areas. X 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that ✓ prevents waste water from flowing over the X bubbler. Showers (2.4) Showers provide tempered water and are available ✓ on living units at a ratio of at least one shower or X bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ✓ X Beds (2.5) Beds are at least 30 inches wide and 76 long and are ✓ X of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ✓ X Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, ✓ X single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ✓ X Padding (2.7) Padding in safety rooms covers the floor, door and ✓ walls to a clear height of eight feet. Benches or X platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal ✓ X (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded ✓ X surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is ✓ X allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security ✓ perimeter of the facility. (Personnel do not bring any X weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. ✓ X 7689+ Tehama County Probation JH SYTF PHY 23-24 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Assess for New Construction/Remodel or Repair: ✓ X Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: ✓ X American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. ✓ (Note to inspector: See regulation for specific X requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7689+ Tehama County Probation JH SYTF PHY 23-24 - 7 - J456 PHY 98 01 03.dot (8/05)