Tehama County Probation (2023-2024 inspection cycle)

March 3, 2025 Pamela Gonzalez, Chief Probation Officer Tehama County Probation Department P.O. Box 99 Red Bluff, CA 96080 2023-2024 TARGETED INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, TEHAMA COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Gonzalez: A Targeted Inspection of the Tehama County Probation Department has been completed. A pre-inspection briefing was held on Wednesday, July 17, 2024, and the following facilities were inspected between Thursday, October 24, 2024, and Friday, October 25, 2024: FACILITY NAME BSCC # FACILITY TYPE Tehama County Juvenile Detention Facility 7689 JH Tehama County Secure Youth Treatment 7690 SYTF Facility These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Procedures Checklist for detailed information. I would like to acknowledge the Tehama County Probation management team for their collaboration and timely production of the documentation requested by BSCC staff. An Exit Briefing with your staff was held on Friday, October 25, 2024; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at ray.watson@bscc.ca.gov or call (916) 846-5986 if you have any questions. Pamela Gonzalez Chief Probation Officer Page 2 Sincerely, RAY WATSON Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Tehama County Juvenile Court* Chair, Juvenile Justice Commission, Tehama County* Chair, Board of Supervisors, Tehama County* County Administrator, Tehama County* Todd Hansen, Juvenile Hall Superintendent, Tehama County Probation *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7689+ Tehama County Probation Department JH SYTF LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7689 FACILITY NAME: Tehama County Juvenile Detention Facility FACILITY TYPE: JH PERSON(S) INTERVIEWED: Pamela Gonzalez, Chief Probation Officer; Todd Hansen, Superintendent; John Harrington, JDF Supervisor; Renee Walker, Office of Ed Transition Specialist; Amber Wilson, Behavioral Health Clinician; Larry Hook, Nurse Practitioner; Male youth age 20; Male youth age 18; Male youth age 16; female youth age 16. FIELD REPRESENTATIVE: Ray Watson DATE: October 24, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Policy 300: Staffing; 300.1 - Policy Statement Each juvenile facility shall: (a) have an adequate number of personnel sufficient to BSCC staff reviewed the agency’s policies carry out the overall facility operation and its and procedures, weekly schedules, and programming, to provide for safety and security of daily pod schedules reflecting the actual youth and staff, and meet established standards and ☒ ☐ ☐ staffing on each shift. There were 33 youths regulations; detained in the Juvenile Hall on the day of the inspection. The facility had a sufficient number of staff to carry out the overall facility operations and its programming. (b) ensure that no required services shall be denied Policy 300.1 - Policy Statement because of insufficient numbers of staff on duty absent exigent circumstances; The agency allocates the following positions to ensure youth receive their required services: • 1 Deputy Chief Probation Officer • 4 Supervising Institution Officers • 18 Juvenile Counselors • 5 Extra Help Juvenile Counselors ☒ ☐ ☐ The facility has sufficient staff to cover training, vacancies, and staff vacations. BSCC staff interviewed youth housed in the facility to ensure no required programs were denied due to low staffing. (c) have a sufficient number of supervisory level staff to Policy 300.2A1 - Procedure-Supervisory ensure adequate supervision of all staff members; Level Staff ☒ ☐ ☐ 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7689 Tehama County Juvenile Detention Facility JH PRO 23-24 Page 1 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times Policy 300.2A1 - Procedure-Supervisory who is responsible for operations and activities and has Level Staff completed the Juvenile Corrections Officer Core Course and PC 832 training; BSCC staff reviewed the daily schedules ☒ ☐ ☐ and interviewed staff working in the facility to confirm compliance with this regulation. (e) have at least one staff member present on each Policy 300.2B1 - Procedure-Line Level living unit whenever there are youth in the living unit; Staff ☒ ☐ ☐ (f) have sufficient food service personnel relative to the Policy 300.2C1 - Procedure-Support Staff number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☐ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Policy 300.2C - Procedure-Support Staff medical, dental, mental health, building maintenance, transportation, control room, facility security and other As outlined in the above policy, youth support staff for the efficient management of the facility, ☒ ☐ ☐ supervision staff are not diverted from and to ensure that youth supervision staff shall not be supervising youth to perform other duties. diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Policy 300.2B1 - Procedure-Supervision continuous wide awake supervision of youth, subject to Level Staff temporary variations in staff assignments to meet special program needs. Staffing shall be in compliance ☒ ☐ ☐ with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy 300.2B2 - Procedure-Line Level (A) during the hours that youth are awake, one Staff wide-awake youth supervision staff member on duty for each 10 youth in detention; The facility provided a staffing roster to confirm youth-to-staff ratios. BSCC staff ☒ ☐ ☐ also interviewed youth housed in the facility to ensure there is always a staff person present wherever youth are in the Unit. (B) during the hours that youth are confined to Policy 300.2B3 - Procedure-Line Level their room for the purpose of sleeping, one wide- Staff awake youth supervision staff member on duty ☒ ☐ ☐ for each 30 youth in detention; (C) at least two wide-awake youth supervision Policy 300.2B5 - Procedure-Line Level staff members on duty at all times, regardless of Staff the number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member Policy 300.2B4 - Procedure-Line Level on duty who is the same gender as youth Staff ☒ ☐ ☐ housed in the facility. (E) personnel with primary responsibility for Policy 300.2C2 other duties such as administration, supervision of personnel, academic or trade instruction, ☒ ☐ ☐ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. 7689 Tehama County Juvenile Detention Facility JH PRO 23-24 Page 2 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Special Purpose Juvenile Halls The Tehama County Juvenile Detention (A) during hours that youth are awake, one wide- Facility is not a Special Purpose Juvenile awake youth supervision staff member on duty ☐ ☐ ☒ Hall. for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- awake youth supervision staff member on duty ☐ ☐ ☒ for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The Tehama County Juvenile Detention (A) during the hours that youth are awake, one Facility is not a Camp. wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide- awake youth supervision staff member on duty ☐ ☐ ☒ for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup ☐ ☐ ☒ support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth ☐ ☐ ☒ housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; ☐ ☐ ☒ and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, kitchen or maintenance ☐ ☐ ☒ shall not be classified as youth supervision staff positions. 7689 Tehama County Juvenile Detention Facility JH PRO 23-24 Page 3 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Policy 502 - Safety Room Checks 0B The facility administrator shall develop and implement The agency’s policies and procedures are policy and procedures that provide for direct visual detailed and contain all the elements of this observation of youth at a minimum of every 15 regulation. During the inspection, I minutes, at random or varied intervals during hours reviewed safety check tracking forms and when youth are asleep or when youth are in their audit documentation for August, rooms, confined in holding cells or confined to their September, and October 2024. bed in a dormitory. Supervision is not replaced, but may be supplemented by, an audio/visual electronic Youth supervision staff do a good job surveillance system designed to detect overt, documenting safety checks and ensuring aggressive or assaultive behavior and to summon aid they are random and varied. in emergencies. All safety checks shall be ☒ ☐ ☐ documented with the actual time the check is The safety check tracking form includes a completed. comments section where staff write the time between each safety check to assist with the supervisor’s audit. BSCC staff spoke with the youth housed in the facility to ensure safety checks are occurring to confirm compliance with the regulation. 1354.5 ROOM CONFINEMENT Policy 503 - Room Confinement; 503.5.1 - 1B Policy Statement (a) The facility administrator shall develop and implement written policies and procedures addressing BSCC staff reviewed the facility’s policy the confinement of youth in their room that are and procedures and other supporting consistent with Welfare and Institutions Code Section documentation for the use of room 208.3. The placement of a youth in room confinement confinement. The policies and procedures shall be accomplished in accordance with the are consistent with Welfare and Institutions following guidelines: ☒ ☐ ☐ Code Section 208.3. There were two incidents of room confinement for BSCC to review. The reports involved juvenile hall youth, with one incident occurring in July and the other in September 2024. (1) Room confinement shall not be used before Policy 503.5.2(II) - General Policy other, less restrictive, options have been attempted and exhausted, unless attempting those ☒ ☐ ☐ options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 503.5.2.(III) - General Policy purposes of punishment, coercion, convenience, or retaliation by staff. BSCC staff interviewed youth housed in the ☒ ☐ ☐ facility and agency partners to confirm compliance with this regulation. (3) Room confinement shall not be used to the Policy 503.5.2(IV) - General Policy extent that it compromises the mental and physical ☒ ☐ ☐ health of the youth. 7689 Tehama County Juvenile Detention Facility JH PRO 23-24 Page 4 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room Policy 503.5.3.2(a) - Utilization of Room confinement. After the youth has been held in room Confinement confinement for a period of four hours, staff shall do 503.5.3.3 - Continuation of Room one or more of the following: Confinement Requirements The facility administration requested, therefore, BSCC staff provided technical ☒ ☐ ☐ assistance with this regulation. The agency understands that best practice is documenting when youth are placed in room confinement and the efforts made to release the youth prior to four hours. Policy 503.5.3.3(a) - Continuation of Room (1) Return the youth to general population. Confinement Requirements ☒ ☐ ☐ Policy 503.5.3.3(a)(i) - Continuation of Room Confinement Requirements (2) Consult with mental health or medical staff. Youths are seen by medical and mental ☒ ☐ ☐ health staff if they are held in room confinement for four hours. (3) Develop an individualized plan that includes Policy 503.5.3.3(a)(ii) - Continuation of the goals and objectives to be met in order to Room Confinement Requirements ☒ ☐ ☐ reintegrate the youth to general population. (4) If room confinement must be extended beyond Policy 503.5.3.3(a)(ii) - Continuation of four hours, staff shall do each of the following: Room Confinement Requirements (A) Document the reasons for room 503.5.3.4(a) - Utilization of Room confinement and the basis for the extension, Confinement Beyond Four Hours the date and time the youth was first placed in ☒ ☐ ☐ room confinement, and when he or she is The two incidents of room confinement eventually released from room confinement. reviewed by BSCC staff did not extend beyond four hours. (B) Develop an individualized plan that includes Policy 503.5.3.4(b) - Utilization of Room the goals and objectives to be met in order to Confinement Beyond Four Hours ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 503.5.2.4(c) - Utilization of Room facility superintendent or his or her designee Confinement Beyond Four Hours every four hours thereafter. In accordance with the agency’s policies ☒ ☐ ☐ and procedures, the Deputy Chief must be notified if room confinement extends beyond four hours. (5) This section is not intended to limit the use of Policy 503.5.3.5 - Procedures single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to ☒ ☐ ☐ normal sleeping hours. (6) This section does not apply to youth or wards Policy 503.5.3.6 - Procedures in court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to Policy 503.5.3.7 - Procedures conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. 7689 Tehama County Juvenile Detention Facility JH PRO 23-24 Page 5 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) This section does not apply during an Policy 503.5.3(b) - Procedures extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an imminent and ☒ ☐ ☐ substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 503.5.3(a) - Procedures placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an illness. Additionally, this section ☒ ☐ ☐ does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE Policy 600 - Use of Force The facility administrator, in cooperation with the BSCC staff reviewed the agency’s policies responsible physician, shall develop and implement and procedures and spoke with medical written policies and procedures for the use of force, and mental health staff to ensure which may include chemical agents. Force shall never collaboration surrounding the use of force be applied as punishment, discipline, retaliation or practices. treatment. (a) At a minimum, each facility shall develop policies ☒ ☐ ☐ The agency provided BSCC staff with 10 and procedures which: use of force reports from July, August, and September 2024. We also interviewed youth, staff, and collaborative partners to confirm compliance with this regulation. (1) restricts the use of force to that which is deemed Policy 600.2 - General Information reasonable and necessary, as defined in Section 600.2.1 - Definition of Terms 1302 to ensure the safety and security of youth, ☒ ☐ ☐ staff, others and the facility. (2) outline the force options available to staff Policy 600.2.2 - Force Options including both physical and non-physical options and define when those force options are The policy and procedures outline the appropriate. ☒ ☐ ☐ physical and non-physical force options available to staff. (3) describe force options or techniques that are Policy 600.3.1 - Considerations Before and expressly prohibited by the facility. During the Use of Force ☒ ☐ ☐ Detention staff are prohibited from using chokeholds or carotid restraints. (4) describe the requirements of staff to report any Policy 600.2.4 - Duty to Intervene inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. 7689 Tehama County Juvenile Detention Facility JH PRO 23-24 Page 6 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that 600.3.3(B) - Required Reporting and includes time period and procedure for Review documenting and reporting the use of force, including reporting requirements of management Detention staff are required to complete a and line staff and procedures for reviewing and use of force incident report prior to the end tracking use of force incidents by supervisory and of their shift. A supervisor reviews each ☒ ☐ ☐ or management staff, which include procedures for report and debriefs each incident with staff, debriefing a particular incident with staff and/or and youth when necessary. youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Policy 600.3.6 - Investigation of Excessive for investigating unreasonable use of force. Force Violations of the Use of Force Policy ☒ ☐ ☐ (7) define the role, notification, and follow-up 600.3.2 - Medical Follow Up procedures required after use of force incidents for 600.3.3 - Required Reporting and Review medical, mental health staff and parents or legal guardians. BSCC staff provided technical assistance ☒ ☐ ☐ to the agency with developing a standardized format for documenting parent notification. (8) describe the limitations of use of force on 600.3(1)F - Considerations Before and pregnant youth in accordance with Penal Code During the Use of Force Section 6030(f) and Welfare and Institutions Code ☒ ☐ ☐ Section 222. (b) Facilities that authorize chemical agents as a force 602.1 - Policy Statement; 602.5.1 - option shall include policies and procedures that: Storage, Issue, and Disposal of OC Spray (1) identify who is approved to carry and/or utilize Canisters chemical agents in the facility and the type, size and the approved method of deployment for those The agency’s policy and procedures outline ☒ ☐ ☐ chemical agents. the elements of this regulation. Staff are issued OC after they have completed chemical agents training. (2) mandate that chemical agents only be used Policy 602.3 - Conditions for Use when there is an imminent threat to the youth’s safety or the safety of others and only when de- The agency had few chemical agent escalation efforts have been unsuccessful or are deployments in the facility. De-escalation not reasonably possible. ☒ ☐ ☐ techniques are utilized by staff to reduce the need for chemical agents to be deployed. (3) outline the facility’s approved methods and 602.5.3(C)1-3 - Decontamination Process timelines for decontamination from chemical 602.5.3(F) agents. This shall include that youth who have been exposed to chemical agents shall not be left BSCC staff provided technical assistance unattended until that youth is fully decontaminated to the agency to ensure youth verbally or is no longer suffering the effects of the chemical express they are no longer suffering the ☒ ☐ ☐ agent. effects of the chemical agent before they are left alone. This needs to be documented in the use of force incident report. (4) define the role, notification, and follow-up 602.5.4 - Medical Response procedures required after use of force incidents 600.3.3 - Required Reporting and Review involving chemical agents for medical, mental ☒ ☐ ☐ health staff and parents or legal guardians. 7689 Tehama County Juvenile Detention Facility JH PRO 23-24 Page 7 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) provide for the documentation of each incident Policy 602.5.5 - Reporting, Timelines and of use of chemical agents, including the reasons Review for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and BSCC staff discussed best practices with location of use, decontamination procedures the agency regarding documenting that the ☒ ☐ ☐ applied and identification of any injuries sustained location of the facility exposed to chemical as a result of such use. agents was decontaminated in addition to the youth involved. (c) Facilities shall develop policies and procedure 600.2.3 - Use of Force Training which require that agencies provide initial and regular 602.2.1 - OC Training training in use of force and chemical agents when appropriate that address: Detention staff attend twelve hours of ☒ ☐ ☐ (1) known medical and behavioral health weaponless defense training each year. conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods 602.2.1 - Training of application. ☒ ☐ ☐ (3) signs or symptoms that should result in 602.5.3 - Decontamination Process immediate referral to medical or behavioral health. ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of 600.2.3 - Training Use of Force. ☒ ☐ ☐ (5) physical training force options that may require 602.2.1 - Training the use of perishable skills. ☒ ☐ ☐ (6) timelines the facility uses to define regular 602.2.1 - Training training. ☒ ☐ ☐ 1361 GRIEVANCE PROCEDURE Policy 532; 532.2 - Grievance Procedure The facility administrator shall develop and implement The agency’s policies and procedures were written policies and procedures whereby any youth reviewed to ensure compliance with Title 15 may appeal and have resolved grievances relating to regulations. We reviewed five grievances any condition of confinement, including but not limited for April, June, and July 2024. All were to health care services, classification decisions, ☒ ☐ ☐ handled promptly and within Title 15 program participation, telephone, mail or visiting guidelines. Youth are allowed to file a procedures, food, clothing, bedding, mistreatment, grievance related to any condition of harassment or violations of the nondiscrimination confinement. policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Policy 532.2(A); 532.2(F) - Grievance grievance, which includes provisions for the youth to Procedure have free access to the form; Youth housed in the facility were ☒ ☐ ☐ interviewed to ensure they have free access to grievance forms. BSCC staff also observed grievance forms in the living units that were accessible to youth. (b) the youth shall have the option to confidentially file Policy 532.2(I) - Grievance Procedure the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest Policy 532.2(J)1 - Grievance Procedure appropriate staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response Policy 532.2(D) - Grievance Procedure to grievances within three (3) business days, grievances that relate to health and safety issues The agency responded to the grievances ☒ ☐ ☐ must be addressed immediately; reviewed by BSCC within three business days. 7689 Tehama County Juvenile Detention Facility JH PRO 23-24 Page 8 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (1) The youth may elect to be present to explain Policy 532.2(I) - Grievance Procedure his/her version of the grievance to a person not directly involved in the circumstances which led to ☒ ☐ ☐ the grievance. (2) Provision for a staff representative approved by Policy 532.2(F) - Grievance Procedure the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Policy 532.2(G) - Grievance Procedure which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Policy 532.2(J)(K)(L) - Grievance grievance shall be heard by a person not directly Procedure involved in the circumstances which led to the grievance; If a youth wishes to appeal the findings of ☒ ☐ ☐ their grievance, the grievance will be escalated to the Deputy Chief for review and resolution. (g) resolution of the grievance must occur within ten Policy 532.2(G) - Grievance Procedure (10) business days unless circumstances dictate a longer time frame. The youth shall be notified of any The agency resolved the grievances delay; and, ☒ ☐ ☐ reviewed by BSCC within ten business days. (h) the policy shall provide multiple internal and Policy 532.2(B) and M - Grievance external methods to report sexual abuse and sexual Procedure ☒ ☐ ☐ harassment. Whether or not associated with a grievance, concerns Policy 532.2(D): Grievance Procedure of parents, guardians, staff or other parties shall be addressed and documented in accordance with ☒ ☐ ☐ written policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND Policy 525 - Recreation and Exercise 2B EXERCISE. 527 – Programs 525.2.(1)A - General Information The facility administrator shall develop and implement written policies and procedures for programs, BSCC staff reviewed the agency’s policies recreation, and exercise for all youth. The intent is to ☒ ☐ ☐ and procedures to ensure they cover all minimize the amount of time youth are in their rooms elements of this regulation. We also or their bed area. reviewed program schedules for July, August, and September 2024. Juvenile facilities shall provide the opportunity for Policy 525.2.1(B)1-2 - General Information programs, recreation, and exercise a minimum of three hours a day during the week and five hours a BSCC staff interviewed youth housed in the day each Saturday, Sunday or other non-school days, ☒ ☐ ☐ facility to ensure compliance with this of which one hour shall be an outdoor activity, weather regulation. permitting. A youth’s participation in programs, recreation, and 525.2.2.C - Youth Access to Recreation and exercise may be suspended only upon a written Exercise finding by the administrator/manager or designee that ☒ ☐ ☐ a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule Policy 525.2.1D - General Information shall be posted in the living units. BSCC staff observed program schedules ☒ ☐ ☐ posted in each living unit. 7689 Tehama County Juvenile Detention Facility JH PRO 23-24 Page 9 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There will be a written annual review of the programs, Policy 527.2.1D1-2 - General Information recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ relevant to the population. (a) Programs. All youth shall be provided with the Policy 527 – Programs opportunity for at least one hour of daily programming 527.1 to include, but not be limited to, trauma focused, 527.2.1 - General Information cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically The programs the agency provides to youth appropriate, or pro-social interventions and activities include, but are not limited to, the following: designed to reduce recidivism. These programs should be based on the youth’s individual needs as • Aggression Replacement Training. required by Sections 1355 and 1356. Such programs • Drug and Alcohol Counseling may be provided under the direction of the Chief • Garden Program Probation Officer or the County Office of Education and • Makers Space can be administered by county partners such as mental • Arts and Crafts health agencies, community based organizations, • Carpentry faith-based organizations or Probation staff. • Faith Based Services Programs may include but are not limited to: (1) Cognitive Behavior Interventions; The agency utilizes detention staff to (2) Management of Stress and Trauma; ☒ ☐ ☐ deliver the bulk of its programming. BSCC (3) Anger Management; staff encouraged the agency to explore (4) Conflict Resolution; other community-based organizations that (5) Juvenile Justice System; could potentially help provide programming (6) Trauma-related interventions; to youth housed in the facility. (7) Victim Awareness; (8) Self-Improvement; BSCC staff interviewed youth to confirm (9) Parenting Skills and support; they receive one hour of programming (10) Tolerance and Diversity; each day. The agency is compliant with (11) Healing Informed Approaches; this regulation. (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Policy 525.2.4 - Day Room Recreational opportunity for at least one hour of daily access to Activities unscheduled activities such as leisure reading, letter writing, and entertainment. Activities shall be BSCC staff reviewed the facility’s daily logs ☒ ☐ ☐ supervised and include orientation and may include and interviewed youth to determine coaching of youth. compliance with this regulation. (c) Exercise. All youth shall be provided with the Policy 525.2.5 - Large Muscle Exercise opportunity for at least one hour of large muscle activity each day. Youth are afforded one hour of large ☒ ☐ ☐ muscle exercise each day. The administrator/manager may suspend, for a period Policy 525.2.2 - Youth Access to Recreation not to exceed 24 hours, access to recreation and and Programs programs. The administrator/manager shall document 525.2.2.C - General Information ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7689 Tehama County Juvenile Detention Facility JH PRO 23-24 Page 10 of 10 A453 JUV Targeted PRO eff. 1/2024 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7690 FACILITY NAME: Tehama County Secure Youth Treatment Facility FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Pamela Gonzalez, Chief Probation Officer; Todd Hansen, Superintendent; John Harrington, JDF Supervisor; Renee Walker, Office of Ed Transition Specialist; Amber Wilson, Behavioral Health Clinician; Larry Hook, Nurse Practitioner; Male youth age 20; Male youth age 18; Male youth age 16; female youth age 16. FIELD REPRESENTATIVE: Ray Watson DATE: October 25, 2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1321 STAFFING Policy 300: Staffing; 300.1 - Policy Statement Each juvenile facility shall: BSCC staff reviewed the agency’s policies (a) have an adequate number of personnel sufficient to and procedures, weekly schedules, and daily carry out the overall facility operation and its pod schedules reflecting the actual staffing programming, to provide for safety and security of youth on each shift. There were 2 SYTF youths and staff, and meet established standards and ☒ ☐ ☐ detained in the Secure Youth Treatment regulations; Facility on the day of inspection. The facility had a sufficient number of staff to carry out the overall facility operations and its programming. (b) ensure that no required services shall be denied Policy 300.1 - Policy Statement because of insufficient numbers of staff on duty absent exigent circumstances; The agency allocates the following positions to ensure youth receive their required services: • 1 Deputy Chief Probation Officer • 4 Supervising Institution Officers • 18 Juvenile Counselors • 5 Extra Help Juvenile Counselors ☒ ☐ ☐ The facility has sufficient relief staff to cover for training, vacancies, and staff vacations. BSCC staff interviewed youth housed in the facility to ensure no required programs were denied due to low staffing. (c) have a sufficient number of supervisory level staff to Policy 300.2A1 - Procedure-Supervisory ensure adequate supervision of all staff members; Level Staff ☒ ☐ ☐ 1 This document is intended for use as a tool during the targeted inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7690 Tehama County Secure Youth Treatment Facility SYTF PRO 23-24 Page 1 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) have a clearly identified person on duty at all times Policy 300.2A1 - Procedure-Supervisory who is responsible for operations and activities and has Level Staff completed the Juvenile Corrections Officer Core Course and PC 832 training; BSCC staff reviewed the daily schedules and ☒ ☐ ☐ interviewed staff working in the facility to confirm compliance with this regulation. (e) have at least one staff member present on each living Policy 300.2B1 - Procedure-Line Level Staff unit whenever there are youth in the living unit; ☒ ☐ ☐ (f) have sufficient food service personnel relative to the Policy 300.2C1 - Procedure-Support Staff number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Policy 300.2C - Procedure-Support Staff medical, dental, mental health, building maintenance, transportation, control room, facility security and other As outlined in the above policy, youth support staff for the efficient management of the facility, ☒ ☐ ☐ supervision staff are not diverted from and to ensure that youth supervision staff shall not be supervising youth to perform other duties. diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Policy 300.2B1 - Procedure-Supervision continuous wide awake supervision of youth, subject to Level Staff temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls Policy 300.2B2 - Procedure-Line Level Staff (A) during the hours that youth are awake, one wide-awake youth supervision staff member on The facility provided a staffing roster to duty for each 10 youth in detention; confirm youth-to-staff ratios. BSCC staff also ☒ ☐ ☐ interviewed youth housed in the facility to ensure there is always a staff person present wherever youth are in the Unit. (B) during the hours that youth are confined to their Policy 300.2B3 - Procedure-Line Level Staff room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☒ ☐ ☐ 30 youth in detention; (C) at least two wide-awake youth supervision staff Policy 300.2B5 - Procedure-Line Level Staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Policy 300.2B4 - Procedure-Line Level Staff duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Policy 300.2C2 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls The Tehama County Secure Youth Treatment (A) during hours that youth are awake, one wide- Facility is not a Special Purpose Juvenile awake youth supervision staff member on duty for ☐ ☐ ☒ Hall. each 10 youth in detention; 7690 Tehama County Secure Youth Treatment Facility SYTF PRO 23-24 Page 2 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps The Tehama County Secure Youth Treatment (A) during the hours that youth are awake, one Facility is not a Camp. wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each ☐ ☐ ☒ 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7690 Tehama County Secure Youth Treatment Facility SYTF PRO 23-24 Page 3 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1328 SAFETY CHECKS Policy 502 - Safety Room Checks 0B The facility administrator shall develop and implement The agency’s policies and procedures are policy and procedures that provide for direct visual detailed and contain all the elements of this observation of youth at a minimum of every 15 minutes, regulation. During the inspection, I reviewed at random or varied intervals during hours when youth safety check tracking forms and audit are asleep or when youth are in their rooms, confined in documentation for August, September, and holding cells or confined to their bed in a dormitory. October 2024. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system Youth supervision staff do a good job designed to detect overt, aggressive or assaultive documenting safety checks and ensuring behavior and to summon aid in emergencies. All safety they are random and varied. checks shall be documented with the actual time the ☒ ☐ ☐ check is completed. The safety check tracking form includes a comments section where staff write the time between each safety check to assist with the supervisor’s audit. BSCC staff spoke with the youth housed in the facility to ensure safety checks are occurring to confirm compliance with the regulation. 1354.5 ROOM CONFINEMENT Policy 503 - Room Confinement 1B 503.5.1 - Policy Statement (a) The facility administrator shall develop and implement written policies and procedures addressing BSCC staff reviewed the facility’s policy and the confinement of youth in their room that are procedures and other supporting consistent with Welfare and Institutions Code Section documentation for the use of room 208.3. The placement of a youth in room confinement confinement. The policies and procedures shall be accomplished in accordance with the following ☒ ☐ ☐ are consistent with Welfare and Institutions guidelines: Code Section 208.3. There were no incidents of room confinement involving SYTF youth for BSCC to review. (1) Room confinement shall not be used before Policy 503.5.2(II) - General Policy other, less restrictive, options have been attempted and exhausted, unless attempting those options ☒ ☐ ☐ poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 503.5.2.(III) - General Policy purposes of punishment, coercion, convenience, or retaliation by staff. BSCC staff interviewed youth housed in the ☒ ☐ ☐ facility and agency partners to confirm compliance with this regulation. (3) Room confinement shall not be used to the extent Policy 503.5.2(IV) - General Policy that it compromises the mental and physical health ☒ ☐ ☐ of the youth. 7690 Tehama County Secure Youth Treatment Facility SYTF PRO 23-24 Page 4 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) A youth may be held up to four hours in room Policy 503.5.3.2(a) - Utilization of Room confinement. After the youth has been held in room Confinement confinement for a period of four hours, staff shall do one 503.5.3.3 - Continuation of Room or more of the following: Confinement Requirements The facility administration requested, therefore, BSCC staff provided technical ☒ ☐ ☐ assistance with this regulation. The agency understands best practice is documenting when youth are placed in room confinement and the efforts made to release the youth prior to four hours. Policy 503.5.3.3(a) - Continuation of Room (1) Return the youth to general population. Confinement Requirements ☒ ☐ ☐ Policy 503.5.3.3(a)(i) - Continuation of Room Confinement Requirements (2) Consult with mental health or medical staff. Youths are seen by medical and mental ☒ ☐ ☐ health staff if they are held in room confinement for four hours. (3) Develop an individualized plan that includes the Policy 503.5.3.3(a)(ii) - Continuation of Room goals and objectives to be met in order to reintegrate Confinement Requirements ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Policy 503.5.3.3(a)(ii) - Continuation of Room four hours, staff shall do each of the following: Confinement Requirements (A) Document the reasons for room confinement 503.5.3.4(a) - Utilization of Room and the basis for the extension, the date and time Confinement Beyond Four Hours ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Policy 503.5.3.4(b) - Utilization of Room the goals and objectives to be met in order to Confinement Beyond Four Hours ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Policy 503.5.2.4(c) - Utilization of Room facility superintendent or his or her designee Confinement Beyond Four Hours every four hours thereafter. In accordance with the agency’s policies and ☒ ☐ ☐ procedures, the Deputy Chief must be notified if room confinement extends beyond four hours. (5) This section is not intended to limit the use of Policy 503.5.3.5 - Procedures single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Policy 503.5.3.6 - Procedures court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to Policy 503.5.3.7 - Procedures conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. 7690 Tehama County Secure Youth Treatment Facility SYTF PRO 23-24 Page 5 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (8) This section does not apply during an Policy 503.5.3(b) - Procedures extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 503.5.3(a) - Procedures placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1357 USE OF FORCE Policy 600 - Use of Force The facility administrator, in cooperation with the BSCC staff reviewed the agency’s policies responsible physician, shall develop and implement and procedures and spoke with medical and written policies and procedures for the use of force, mental health staff to ensure collaboration which may include chemical agents. Force shall never surrounding the use of force practices. be applied as punishment, discipline, retaliation or treatment. ☒ ☐ ☐ The agency provided BSCC staff with five (a) At a minimum, each facility shall develop policies and use of force reports from July, August, and procedures which: September 2024. We also interviewed youth, staff, and collaborative partners to confirm compliance with this regulation. (1) restricts the use of force to that which is deemed Policy 600.2 - General Information reasonable and necessary, as defined in Section 1302 600.2.1 - Definition of Terms to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Policy 600.2.2 - Force Options both physical and non-physical options and define when those force options are appropriate. The policy and procedures outline the ☒ ☐ ☐ physical and non-physical force options available to staff. (3) describe force options or techniques that are Policy 600.3.1 - Considerations Before and expressly prohibited by the facility. During the Use of Force ☒ ☐ ☐ Detention staff are prohibited from using chokeholds or carotid restraints. (4) describe the requirements of staff to report any Policy 600.2.4 - Duty to Intervene inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. 7690 Tehama County Secure Youth Treatment Facility SYTF PRO 23-24 Page 6 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) define a standardized reporting format that 600.3.3(B) - Required Reporting and Review includes time period and procedure for documenting and reporting the use of force, including reporting Detention staff are required to complete a requirements of management and line staff and use of force incident report prior to the end of procedures for reviewing and tracking use of force their shift. A supervisor reviews each report incidents by supervisory and or management staff, and debriefs each incident with staff, and ☒ ☐ ☐ which include procedures for debriefing a particular youth when necessary. incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Policy 600.3.6 - Investigation of Excessive investigating unreasonable use of force. Force Violations of the Use of Force Policy ☒ ☐ ☐ (7) define the role, notification, and follow-up 600.3.2 - Medical Follow Up procedures required after use of force incidents for 600.3.3 - Required Reporting and Review medical, mental health staff and parents or legal guardians. BSCC staff provided technical assistance to ☒ ☐ ☐ the agency with developing a standardized format for documenting parent notification. (8) describe the limitations of use of force on pregnant 600.3(1)F - Considerations Before and youth in accordance with Penal Code Section 6030(f) During the Use of Force ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force 602.1 - Policy Statement option shall include policies and procedures that: 602.5.1 - Storage, Issue, and Disposal of OC (1) identify who is approved to carry and/or utilize Spray Canisters chemical agents in the facility and the type, size and the approved method of deployment for those The agency’s policy and procedures outline ☒ ☐ ☐ chemical agents. the elements of this regulation. Staff are issued OC after they have completed chemical agent training. (2) mandate that chemical agents only be used when Policy 602.3 - Conditions for Use there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts The agency had few chemical agent have been unsuccessful or are not reasonably deployments in the facility. De-escalation ☒ ☐ ☐ possible. techniques are utilized by staff to reduce the need for chemical agents to be deployed. (3) outline the facility’s approved methods and 602.5.3(C)1-3 - Decontamination Process timelines for decontamination from chemical agents. 602.5.3(F) This shall include that youth who have been exposed to chemical agents shall not be left unattended until BSCC staff provided technical assistance to that youth is fully decontaminated or is no longer the agency to ensure youth verbally express suffering the effects of the chemical agent. ☒ ☐ ☐ they are no longer suffering the effects of the chemical agent before they are left alone. This needs to be documented in the use of force incident report. (4) define the role, notification, and follow-up 602.5.4 - Medical Response procedures required after use of force incidents 600.3.3 - Required Reporting and Review involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. 7690 Tehama County Secure Youth Treatment Facility SYTF PRO 23-24 Page 7 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (5) provide for the documentation of each incident of Policy 602.5.5 - Reporting, Timelines and use of chemical agents, including the reasons for Review which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location BSCC staff discussed best practices with the of use, decontamination procedures applied and agency regarding documenting that the ☒ ☐ ☐ identification of any injuries sustained as a result of location of the facility exposed to chemical such use. agents was decontaminated in addition to the youth involved. (c) Facilities shall develop policies and procedure which 600.2.3 - Use of Force Training require that agencies provide initial and regular training 602.2.1 - OC Training in use of force and chemical agents when appropriate that address: ☒ ☐ ☐ Detention staff attend twelve hours of (1) known medical and behavioral health conditions weaponless defense training each year. that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 602.2.1 - Training application. ☒ ☐ ☐ (3) signs or symptoms that should result in 602.5.3 - Decontamination Process immediate referral to medical or behavioral health. ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of 600.2.3 - Training Use of Force. ☒ ☐ ☐ (5) physical training force options that may require 602.2.1 - Training the use of perishable skills. ☒ ☐ ☐ (6) timelines the facility uses to define regular 602.2.1 - Training training. ☒ ☐ ☐ 1361 GRIEVANCE PROCEDURE Policy 532 532.2 - Grievance Procedure The facility administrator shall develop and implement written policies and procedures whereby any youth may The agency’s policies and procedures were appeal and have resolved grievances relating to any reviewed to ensure compliance with Title 15 condition of confinement, including but not limited to regulations. We reviewed five grievances for health care services, classification decisions, program ☒ ☐ ☐ April, June, and July 2024. All were handled participation, telephone, mail or visiting procedures, on time and within Title 15 guidelines. Youths food, clothing, bedding, mistreatment, harassment or are allowed to file a grievance related to any violations of the nondiscrimination policy. There shall be condition of confinement. no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Policy 532.2(A); 532.2(F) - Grievance grievance, which includes provisions for the youth to Procedure have free access to the form; Youth housed in the facility were interviewed ☒ ☐ ☐ to ensure they have free access to grievance forms. BSCC staff also observed grievance forms in the living units that were accessible to youth. (b) the youth shall have the option to confidentially file Policy 532.2(I) - Grievance Procedure the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Policy 532.2(J)1 - Grievance Procedure staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Policy 532.2(D) - Grievance Procedure grievances within three (3) business days, grievances that relate to health and safety issues must be The agency responded to the grievances ☒ ☐ ☐ addressed immediately; reviewed by BSCC within three business days. (1) The youth may elect to be present to explain Policy 532.2(I) - Grievance Procedure his/her version of the grievance to a person not directly involved in the circumstances which led to ☒ ☐ ☐ the grievance. 7690 Tehama County Secure Youth Treatment Facility SYTF PRO 23-24 Page 8 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) Provision for a staff representative approved by Policy 532.2(F) - Grievance Procedure the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Policy 532.2(G) - Grievance Procedure which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Policy 532.2(J)(K)(L) - Grievance Procedure grievance shall be heard by a person not directly involved in the circumstances which led to the If a youth wishes to appeal the findings of grievance; their grievance, the grievance will be ☒ ☐ ☐ escalated to the Deputy Chief for review and resolution. (g) resolution of the grievance must occur within ten (10) Policy 532.2(G) - Grievance Procedure business days unless circumstances dictate a longer time frame. The youth shall be notified of any delay; The agency resolved the grievances ☒ ☐ ☐ and, reviewed by BSCC within ten business days. (h) the policy shall provide multiple internal and external Policy 532.2(B) and M - Grievance methods to report sexual abuse and sexual harassment. Procedure ☒ ☐ ☐ Whether or not associated with a grievance, concerns Policy 532.2(D): Grievance Procedure of parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1371 PROGRAMS, RECREATION, AND Policy 525 - Recreation and Exercise 2B EXERCISE. 527 – Programs 525.2.(1)A - General Information The facility administrator shall develop and implement written policies and procedures for programs, BSCC staff reviewed the agency’s policies recreation, and exercise for all youth. The intent is to ☒ ☐ ☐ and procedures to ensure they cover all minimize the amount of time youth are in their rooms or elements of this regulation. We also their bed area. reviewed program schedules for July, August, and September 2024. Juvenile facilities shall provide the opportunity for Policy 525.2.1(B)1-2 - General Information programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each BSCC staff interviewed youth housed in the Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ facility to ensure compliance with this one hour shall be an outdoor activity, weather regulation. permitting. A youth’s participation in programs, recreation, and 525.2.2.C - Youth Access to Recreation and exercise may be suspended only upon a written finding Exercise by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 525.2.1D - General Information be posted in the living units. BSCC staff observed program schedules ☒ ☐ ☐ posted in each living unit. There will be a written annual review of the programs, Policy 527.2.1D1-2 - General Information recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ relevant to the population. 7690 Tehama County Secure Youth Treatment Facility SYTF PRO 23-24 Page 9 of 10 A453 JUV Targeted PRO eff. 1/2024 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Programs. All youth shall be provided with the Policy 527 – Programs opportunity for at least one hour of daily programming to 527.1 include, but not be limited to, trauma focused, cognitive, 527.2.1 - General Information evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro- The programs the agency provides to youth social interventions and activities designed to reduce include, but are not limited to, the following: recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 • Aggression Replacement Training. and 1356. Such programs may be provided under the • Drug and Alcohol Counseling direction of the Chief Probation Officer or the County • Garden Program Office of Education and can be administered by county • Makers Space partners such as mental health agencies, community • Arts and Crafts based organizations, faith-based organizations or • Carpentry Probation staff. • Faith Based Services Programs may include but are not limited to: (1) Cognitive Behavior Interventions; The agency utilizes detention staff to deliver (2) Management of Stress and Trauma; ☒ ☐ ☐ the bulk of its programming. BSCC staff (3) Anger Management; encouraged the agency to explore other (4) Conflict Resolution; community-based organizations that could (5) Juvenile Justice System; potentially help provide programming to (6) Trauma-related interventions; youth housed in the facility. (7) Victim Awareness; (8) Self-Improvement; BSCC staff interviewed the youth to confirm (9) Parenting Skills and support; they receive one hour of programming each (10) Tolerance and Diversity; day. The agency is compliant with this (11) Healing Informed Approaches; regulation. (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity Policy 525.2.4 - Day Room Recreational for at least one hour of daily access to unscheduled Activities activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include BSCC staff reviewed the facility’s daily logs ☒ ☐ ☐ orientation and may include coaching of youth. and interviewed youth to determine compliance with this regulation. (c) Exercise. All youth shall be provided with the Policy 525.2.5 - Large Muscle Exercise opportunity for at least one hour of large muscle activity each day. Youth are afforded one hour of large muscle ☒ ☐ ☐ exercise each day. The administrator/manager may suspend, for a period Policy 525.2.2 - Youth Access to Recreation not to exceed 24 hours, access to recreation and and Programs programs. The administrator/manager shall document 525.2.2.C - General Information ☒ ☐ ☐ the reasons why suspension of recreation and programs occurs. 7690 Tehama County Secure Youth Treatment Facility SYTF PRO 23-24 Page 10 of 10 A453 JUV Targeted PRO eff. 1/2024