7704 7708 Tulare County (2018-2020 inspection cycle)

May 12, 2020 Michelle Bonwell, Chief Probation Officer Tulare County Probation Department 221 So Mooney Visalia, CA 93230 TULARE COUNTY JUVENILE DETENTION FACILITY, JUVENILE YOUTH FACILITY AND JUVENILE DETENTION FACILITY CAMP BSCC # 7703, 7704, AND 7708 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Bonwell: This letter is to advise you that the 2018/2020 biennial inspection of the Tulare County Probation Department’s Juvenile Detention Facility, Juvenile Youth Facility and Juvenile Detention Facility Camp have been completed, pursuant to Welfare and Institutions Code Section 209 and 885. A pre-inspection briefing was held on April 18, 2019, and all facilities were inspected on February 24-28, 2020. Program Manager Chelsea McCarthy, as well as her staff and collaborative partners, made the inspection process seamless and represented the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for, organizing and participating in the inspection, especially given the amount of documentation requested. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of: this transmittal letter; the Title 15 Procedures checklist outlining Title 15 requirements for both facilities; a Physical Plant Evaluation checklist outlining Title 24 requirements for the design of the facilities, and; a Living Area Space Evaluation (LASE) summarizing the physical plant configuration and showing the rated capacity of each facility. Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statute also require local inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction; local health officer; county Superintendent of Schools; Juvenile Court; and the Juvenile Justice Commission. Results of those inspections are considered a part of this report and the dates of the local inspections may be found in the accompanying Procedures Checklist. There are no compliance issues relating to your local inspections. Inspection Scope The inspection included a review of the Tulare County Juvenile Facility’s Policy and Procedure Manual. Our audit consisted of a review of only those policies and procedures 7703 7704 7708 Tulare JDF JYF JDFC 18-20 Chief Bonwell Tulare County P. 2 related specifically to the applicable regulations outlined in Title 15, Minimum Standards for Juvenile Facilities1 and verification that the complete manual is compliant with Regulation 1324, Policy and Procedures Manual. After the review of the manual, we reviewed documentation to assure that practice and policies are consistent with Title 15. We followed that review with a physical plant tour and interviews with administration, facility staff, collaborative partners and youth. Inspection Results Operations Our on-site inspection included a review of facility/unit logs, critical/special incident reports, grievances, admission/classification documents, separation/room confinement reports and disciplinary reports/due process findings to ensure compliance with newly implemented Title 15 Regulations and to confirm procedures and process were consistent. We interviewed agency staff and partners, all of whom are responsible for ensuring the facilities are meeting the treatment, supervision and individualized needs of the youth in your custody. Although we found some operational processes which necessitated further clarification, mostly in documentation and forms, you provided training to staff and implemented procedural adjustments to meet your operational requirements. Facility managers and supervisors successfully revised policies to better reflect the regulation intent and provide more guidance to your staff. This was illustrated in your comprehensive and inclusive policy manual. The team of supervisory staff provided the tools to the Juvenile Detention Officers to execute your new operational practices. This inclusion allowed for a more seamless transition to the changes made to policy and procedure. We value the addition of a Training Officer, Ms. Garcia, who has established specific expectations as it relates to proficiency, re-integration and observation training components to ensure staff understand and execute their responsibilities. This communication has allowed staff to genuinely embrace a treatment focused approach to supervising your youth population, which was the intent in some of the revisions to Title 15. These adjustments coupled with the consistent messages provided by your team have resulted in compliance throughout the inspection process. The policy changes also required specific information in reports and documentation, including a preface of behaviors leading to incidents. This is especially important for critical incidents involving use of force, use of restraints and room confinement. It is imperative that staff provide a clear depiction to support the sanction or response. This is successful as the number of critical incidents remain low. The admission process for youth entering the facility remains structured and in line with regulation. You are fortunate to have 24-hour medical services and on-site mental health services from 7:00 a.m. to 11:00 p.m. daily. This allows for medical screening, behavior assessments and information sharing to make the best decisions for youth being admitted. 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7703 7704 7708 Tulare JDF JYF JDFC 18-20 Chief Bonwell Tulare County P. 3 The use of the MAYSI-2, SOGIE and Victim Vulnerability Assessment completed by your agency partners, as well as their communication with intake/booking staff during this process also provide necessary information for case planning and counseling services. Followed by a structured Orientation process, youth are well aware of the opportunities and responsibilities during their stay. Our interviews with staff and collaborative partners including probation, medical, mental health and educational staff revealed a positive, collaborative relationship and a true team approach to serving youth population. Each agency acknowledges their role and works with probation to ensure positive outcomes for your youth. This was evident in our observations of unit and facility activities as staff and partners revealed a professional and caring philosophy. Education The Tulare County Office of Education operates the educational component for each program. Staffing includes eight general education teachers, one of which is a credentialed special education/resource teacher. There is a counselor who also works as a Transitional Specialist for youth exiting the facility, a Vocational Education (Voc. Ed) teacher who facilitates the Paxton-Patterson program in the new Voc. Ed building on the grounds of the Juvenile Detention Facility. This program was just beginning when we were on site for the inspection. Class duration exceeds minimum requirements and teachers provide services beyond common educational requirements., including a Middle School curriculum for the younger youth in detention. Youth can recover credits and/or participate in AP classes if they meet the requirements for either. Based on the high-risk population and in line with the needs of youth, teaching staff have initiated a Re-Start Program, which allows a youth who has been behaviorally redirected several times in the classroom, to move to the day room with a teacher and focus on the issues creating the problem in class. According to the Principal, this has been beneficial for both teachers and youth supervision staff as a mechanism to reintegrate a student before a sanction is instituted. For post-secondary opportunities, the school has integrated Vocational Education with the new Paxton-Patterson classes as well as provided a Florida Instructional Online Curriculum which allows for college credits in English, History, Math and Science. The Office of Education is active in admission screening of students and participation in the facility Special Needs meetings, providing input on a youth’s educational needs and pursuing the best plan for each youth. The principal works closely with the Probation team to ensure all elements of a youth’s education needs are addressed and met through various opportunities in and out of the classroom. Transition planning is a high priority to the TCOE in placement and follow up services to ensure the youth are enrolling and staying in school. 7703 7704 7708 Tulare JDF JYF JDFC 18-20 Chief Bonwell Tulare County P. 4 Programming The facilities house detention and commitment youth resulting in short term stays as well as long term programing for those committed to the Youth Facility for short and mid-term commitments, or the Juvenile Detention Facility Camp, a program for long term commitments. Each provides a wide array of services offered through collaborative partnerships, outside volunteers and probation staff. Individualized case plans are completed for these youth with specific goals and objectives for their stay. All youth participate in programming that includes social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. Structured programs include: Cognitive Behavior Therapy 2.0, provided by Alliant International University; Matrix through Champions; Family Therapy through Champions; Parenting Classes through Nurturing Skills for Families; Individual, Crisis and Psychiatric Services through Wellpath Mental Health; Sexual Offender Treatment Program; and, Drug and Alcohol Counseling. The facilities emphasize positive school, work, and unit behavior through their structured schedule and behavior programming options, which focus on reinforcing positive behavior with consistent staff responses to negative behavior. This provides for clear expectations of youth behavior. Additional programs in the unit and provided by staff are the Physical Training Program and Youth Leaders Club. Both allow youth to work for leadership opportunities as they progress through the program. The staff support natural consequences so that youth may learn from mistakes. The youth interviewed were complimentary of staff and the opportunities provided while in custody. Title 15, CCR Minimum Standards During our visit, we offered technical assistance and made best-practice recommendations to your management team to assist or enhance operations for future compliance inspections, given the changes to regulations this cycle. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we find no areas of noncompliance for Tulare County Juvenile facilities. There is no corrective action required. Title 24, CCR Physical Plant Based on low population, the Youth Facility was moved into a vacant pod in the agencies main building, the Juvenile Detention Facility (JDF). This made a minor change to the overall rated capacity (RC), however, the number was based on a prior miscalculation by BSCC in previous inspections. The overall RC for JDF is 210, not 209 as previously reported. The Youth Facility had 120 beds in their old location, however, the RC for JYF is now 60 of the 210 total JDF beds. Please refer to the Living Area Space Evaluation (LASE) for clarification. On the day of the inspection, the population was 59 youth in custody; 31 in JDF (detention), 14 in JDFC (long term commitment) and 14 in JYF (short and mid-term commitment). 7703 7704 7708 Tulare JDF JYF JDFC 18-20 Chief Bonwell Tulare County P. 5 Training The most recent Standards and Training for Corrections audit reports that the Tulare County Probation Department is in full compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. We are very impressed with the overall function and operation of Tulare County Juvenile facilities. We would again like to thank you and compliment your team for their dedication, thoroughness and responsiveness. This concludes our 2018-2020 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Tulare County* Chair, Juvenile Justice Commission, Tulare County* Chair, Board of Supervisors, Tulare County* County Administrator, Tulare County* Chelsea McCarthy, Program Manager-Tulare County Probation Department *Copies of full inspection are available upon request. 7703 7704 7708 Tulare JDF JYF JDFC 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 FACILITY NAME: Juvenile Detention Facility (BSCC #7703) FACILITY TYPE: JH FACILITY NAME: Juvenile Detention Facility Camp (BSCC #7708) FACILITY TYPE: Camp FACILITY NAME: Juvenile Youth Facility (BSCC #7704) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Chelsea McCarthy, Program Manager; Gwen Maschke, Institution Supervisor; Marco Corona, Institution Supervisor; Karon Valdevieso, Lead Teacher-Tulare County Office of Education; Kevin Silveira, Health Services Administrator-Wellpath; Veronica Vizcarro, RN-Wellpath; Michelle Scheppegrell, Medical Supervisor-Wellpath; Tim Kouford, Clinician-Wellpath; Jenise Caetana, Supervising Clinician-Wellpath; Debbie Garcia, Probation Corrections Officer (PCO) III-Training Officer; Sara Flores, PCO II; Youth: Alizae F, age 17 MT Program; Daniel G, age 18 LT Program; Johnnie R, age 17 GP Detention FIELD REPRESENTATIVE: Elizabeth Gong DATE: February 24-28, 2020 “X” designation reflects compliance with regulation. Non-compliant facility will be blank with explanation. TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by 2020: February 21, 2020 ☒ ☒ ☒ the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire August 8, 2018 clearance as required by Health and Safety Code ☒ ☒ ☒ Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with 2018: Health and Safety Code Section 101045; Environmental Health: October 9, 2018 Medical/Mental Health: October 9, 2018 Nutritional Health: December 3, 2018 ☒ ☒ ☒ 2019: Environmental Health: September 17, 2019 Medical/Mental: September 10, 2019 Nutritional Health: September 16, 2019 (D) County superintendent of schools on the adequacy 2018: September 24, 2019 of educational services and facilities as required in ☒ ☒ ☒ 2019: February 24, 2020 Section 1370; (E) Juvenile court as required by Section 209 of the 2018: February 14, 2018 ☒ ☒ ☒ Welfare and Institutions Code 2019: August 5, 2019 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (F) Juvenile Justice Commission as required by Section 2018: December 18, 2018 229 of the Welfare and Institutions Code or 2019: February 21, 2020 ☒ ☒ ☒ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are BSCC Note: Compliance with this section is addressed in a memorandum completed by determined by receipt of the Chief Probation Officer’s Chief Probation Officer Michelle Bonwell dated August 14, 2019. certification letter confirming that all elements of regulation are met. The document confirms hiring qualified (a) Appointment candidates that meet the specifications ☒ ☒ ☒ In each juvenile facility there shall be a superintendent, required by the agency. director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, Section 2.2.1 (A) skills and abilities appropriate to their job ☒ ☒ ☒ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Section 2.2.1 (A) examination including tuberculosis screening test and evaluation for immunity to contagious illnesses ☒ ☒ ☒ of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Section 2.2.1 (C) and training requirements adopted by the Board ☒ ☒ ☒ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Section 2.2.1 (B) employee, and psychological examination in ☒ ☒ ☒ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Section 2.2.1 (D) employees of the facility, who may be present at the facility, shall have such clearance and qualifications ☒ ☒ ☒ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to Section 2.1(F)(1) carry out the overall facility operation and its The department has a Division Manager, 2 programming, to provide for safety and security of Supervising Probation Officers, 12 youth and staff, and meet established standards and ☒ ☒ ☒ Institution Supervisors, 60 Probation regulations; Corrections Officers, 4 transportation staff, 6 Intake officers and 13 Detention Services Officers (kitchen and laundry). b) ensure that no required services shall be denied Section 2.1(F)(2) ☒ ☒ ☒ because of insufficient numbers of staff on duty absent exigent circumstances; c) have a sufficient number of supervisory level staff to Section 2.1(F)(3) ensure adequate supervision of all staff members; ☒ ☒ ☒ There is at least one Institutional Supervisor on duty at all times. d) have a clearly identified person on duty at all times Section 2.1(F)(4) who is responsible for operations and activities and ☒ ☒ ☒ has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living ☒ ☒ ☒ Section 2.1(F)(5) unit whenever there are youth in the living unit; f) have sufficient food service personnel relative to the Section 2.1(F)(6) number and security of living units, including staff There is a Food Services Manager and 7 qualified and available to: plan menus meeting cooks assigned to the facility. nutritional requirements of youth; provide kitchen ☒ ☒ ☒ supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, Section 2.1(F)(7) medical, dental, mental health, building The facility is very well staffed for their maintenance, transportation, control room, facility population. Wellpath provides 24-hour security and other support staff for the efficient medical services seven days a week and management of the facility, and to ensure that youth ☒ ☒ ☒ Mental Health Services are available from supervision staff shall not be diverted from 6:00am to 11:00 pm every day. There is supervising youth; and, sufficient support staff and no services for the youth population are diverted by youth supervision staff responsibilities. h) assign sufficient youth supervision staff to provide Section 2.1(F)(8) continuous wide-awake supervision of youth, subject to temporary variations in staff assignments ☒ ☒ ☒ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (1) Juvenile Halls (minimum youth-staff ratio) Section 2.1 (B) (A) during the hours that youth are awake, one wide- Units A, (GP Max Security male youth) B awake youth supervision staff member on duty for (GP male youth) and D (GP and Program each 10 youth in detention; female youth) comply with the 1:10 ratio. The facility is compliant with this regulation even though legislatively they ☒ ☐ ☐ received an exception for a 1:13 ratio. This was a commitment made by the Department in the 2014-2016 Inspection Cycle. NOTE: The checkbox for JDFC and JYF are blank in this section as they are camp facilities. (B) during the hours that youth are confined to their Section 2.1(C) room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Section 2.1 members on duty at all times, regardless of the We reviewed the staff schedules and roster, number of youth in detention, unless an ☒ ☐ ☐ noting there are at minimum 8 staff on duty arrangement has been made for backup support during the sleeping hours, well beyond the services which allow for immediate response to minimum required ratio. emergencies; and, (D) at least one youth supervision staff member on duty Section 2.1(D) ☒ ☐ ☐ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other Section 2.1(G) duties such as administration, supervision of ☒ ☐ ☐ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- This facility is not a SPJH, therefore, the staff ratio) balance of this section will be left blank. ☐ ☐ ☐ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☐ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☐ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (D) at least one youth supervision staff member on duty ☐ ☐ ☐ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☐ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Section 2.1(B) (A) during the hours that youth are awake, one wide- The Juvenile Detention Facility Camp and awake youth supervision staff member on duty for Youth Facility are both Camp programs each 15 youth in the camp population; and meet this regulation. Due to population of each program (10 males YDFC, 4 Females YDFC, and 14 YF), both camp program male population is ☐ ☒ ☒ housed in C Unit of Pod 5. There are always two staff on duty in this pod. Unit D (GP and Program female youth) comply with the 1:10 ratio even though 3 youth in the unit are commitment youth. NOTE: The checkbox for JH is blank in this section as it is not a camp program. (B) during the hours that youth are confined to their Section 2.1(C) room for the purpose of sleeping, one wide-awake ☐ ☒ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Section 2.1 members on duty at all times, regardless of the We reviewed the staff schedules and roster, number of youth in residence, unless arrangements ☐ ☒ ☒ noting there are at minimum 8 staff on duty have been made for backup support services which during the sleeping hours, well beyond the allow for immediate response to emergencies; minimum required ratio. (D) at least one youth supervision staff member on duty Section 2.1(D) ☐ ☒ ☒ who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio Section 2.1(H) required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☒ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Section 2.1(G) duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF Section 2.6.2(A) ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth The Department training curriculum is supervision staff member shall be properly oriented robust and includes all the following to their duties, including: elements. Staff are provided significant ☒ ☒ ☒ training before shadowing permanent staff as ‘on the job’ training. This is a documented 160-200-hour training and orientation process. (1) youth supervision duties; ☒ ☒ ☒ Section 2.6.2(A)(1) (2) scope of decisions they shall make; ☒ ☒ ☒ Section 2.6.2(A)(2) (3) the identity of their supervisor; ☒ ☒ ☒ Section 2.6.2(A)(3) (4) the identity of persons who are responsible to Section 2.6.2(A)(3) ☒ ☒ ☒ them; (5) persons to contact for decisions that are beyond Section 2.6.2(A)(4) ☒ ☒ ☒ their responsibility; and (6) ethical responsibilities. ☒ ☒ ☒ Section 2.6.2(A)(5) (b) Prior to assuming any responsibility for the Section 2.6.2 Bullet 1 supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of The Department requires 160-200 hours of facility-specific orientation, including: Orientation and training, depending on assignment and successful completion of three specific phases, prior to assuming any youth supervision duties. Staff assigned to Booking and Intake require more specific training. ☒ ☒ ☒ It should be noted the facility has New Staff Orientation/Training, Proficiency Training (Remediation skill training), Re- Integration Training (staff who have been absent for a period of time) and Observation Training. This exceeds regulation and is a very comprehensive and impressive training model. (1) individual and group supervision techniques; ☒ ☒ ☒ Section 2.6.2 Bullet 1 (2) regulations and policies relating to discipline and Section 2.6.2 Bullet 2 rights of youth pursuant to law and the provisions of this chapter; ☒ ☒ ☒ Orientation Binder provided for all new staff as a study tool. (3) basic health, sanitation and safety measures; ☒ ☒ ☒ Section 2.6.2 Bullet 3 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (4) suicide prevention and response to suicide Section 2.6.2 Bullet 4 attempts Suicide Prevention training is part of the ☒ ☒ ☒ department’s annual training for all facility staff. (5) policies regarding use of force, de-escalation Section 2.6.2 Bullet 5 techniques, chemical agents, mechanical and ☒ ☒ ☒ physical restraints; (6) review of policies and procedures referencing Section 2.6.2 Bullet 6 trauma and trauma-informed approaches; All new youth supervision staff are ☒ ☒ ☒ required to read the Policy and Procedure Manual prior to being mentored in the facility. TIC training started in July 2019. (7) procedures to follow in the event of Section 2.6.2 Bullet 7 ☒ ☒ ☒ emergencies; Emergency Procedures (8) routine security measures, including facility Section 2.6.2 Bullet 8 ☒ ☒ ☒ perimeter and grounds; (9) crisis intervention and mental health referrals to Section 2.6.2 Bullet 9 ☒ ☒ ☒ mental health services; (10) documentation; and ☒ ☒ ☒ Section 2.6.2 Bullet 10 (11) fire/life safety training Section 2.6.2 Bullet 11 All new staff are provided CPR/ First Aid ☒ ☒ ☒ Training within the first two months of hire, sooner if staff is cored. (c) Prior to assuming sole supervision of youth, each Section 2.6.4 (A) youth supervision staff member shall successfully complete the requirements of the Juvenile ☒ ☒ ☒ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer Section 2.6.4 (B) youth supervision staff shall successfully complete ☒ ☒ ☒ training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Section 2.6.4 (D) Training Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all ☒ ☒ ☒ times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Section 1.4 TCJDF Policy and Procedures All facility administrators shall develop, publish, and Manual implement a manual of written policies and procedures that address, at a minimum, all regulations that are The current manual was updated in 2019 to applicable to the facility. Such a manual shall be made meet the newest Title 15 regulations. available to all employees, reviewed by all employees, ☒ ☒ ☒ and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Section 1.2 Table; Section 1.4 (A); Section communications and a description of job ☒ ☒ ☒ 2.3 Job Descriptions classifications; (b) responsibility of the probation department, purpose Section 1.3 Purpose, Vision, Mission of programs, relationship to the juvenile court, the Section 1.4 (B) Juvenile Justice/Delinquency Prevention ☒ ☒ ☒ Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Section 2.3 Job Descriptions of ☒ ☒ ☒ Institutional Positions (d) initial orientation and training program for Section 2.6.2 Minimum Orientation and ☒ ☒ ☒ employees; Training (e) initial orientation, including safety and security Section 2.6.7 Non-Sworn Support Staff issues and anti-discrimination policies, for support Training ☒ ☒ ☒ staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Section 7.4 Maintenance of Youth Records ☒ ☒ ☒ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☒ ☒ Section 1.4 (E)(1) (2) legal and proper care of youth; ☒ ☒ ☒ Section 1.4 (E)(2) (3) maintenance of individual youth's records; ☒ ☒ ☒ Section 1.4 (E)(3) (4) supply of information to the juvenile court and Section 1.4 (E)(4) those authorized by the court or by the law; and, ☒ ☒ ☒ Section 3.1.2 Juvenile Court Release of Information (5) release of information regarding youth. Section 1.4(E)(5) ☒ ☒ ☒ Section 3.1.3 Juvenile Detention Facility Release of Information (g) ethical responsibilities; ☒ ☒ ☒ Section 2.6.2 (A)(5) (h) trauma-informed approaches; ☒ ☒ ☒ Section 1.4 (W) (i) culturally responsive approaches; ☒ ☒ ☒ Section 1.4 (X) (j) gender responsive approaches; ☒ ☒ ☒ Section 1.4 (Y) 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides that all Section 1.4 (T); Section 4.7(B) youth within the facility shall have fair and equal access to all available services, placement, care, The NDP is posted in the living units, treatment, and benefits, and provides that no person listed in the Youth Handbook and part of shall be subject to discrimination or harassment on the Policy and Procedures Manual. the basis of actual or perceived race, ethnic group ☒ ☒ ☒ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Section 7.13.6.7 Use of Force chemical agents related security devices, and ☒ ☒ ☒ weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Section 4.3.4 (B)(3) Intake Procedures Cal eligibility information and enrollment of eligible ☒ ☒ ☒ Section 8.7.4 Medical Services youth; and, (n) establishment of a policy that prohibits all forms of PREA policy sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, The agency has a PREA Policy, posters of detecting and responding to such conduct and any a zero tolerance for sexual assault or abuse ☒ ☒ ☒ retaliation for reporting such conduct, as well as a and all youth entering the facility are provision for reporting such conduct by youth, staff shown the PREA video before placement or a third party. in a unit. 1325 FIRE SAFETY PLAN Emergency Procedures Manual Section 3.0 The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with ☒ ☒ ☒ the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Section 3.0 ☒ ☒ ☒ manual of policy and procedures; b) monthly fire and life safety inspections by facility The facility keeps detailed logs of monthly staff with two- year retention of the inspection Fire and Life Safety checks, perimeter record; checks, Earthquake drills and Fire Alarm checks. Additionally, the staff are required to read and sign off that they have reviewed the monthly OSHA Fact Sheet, ☒ ☒ ☒ indicating their understanding of the educational briefing each month. We noted the Monthly Fire and Life Safety Inspections documented facility specific elements of safety as well as a check of all First Aid kits in the facility. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS c) fire prevention inspections as required by Health The most recent Fire Inspection was and Safety Code Section 13146.1(a) and (b); completed in August 2018. There are no ☒ ☒ ☒ compliance issues, however, we suggested the facility consider annual inspections. d) an evacuation plan; There are evacuation maps throughout the ☒ ☒ ☒ facility. e) documented fire drills not less than quarterly; The facility conducts monthly fire drills, all ☒ ☒ ☒ of which are documented. f) a written plan for the emergency housing of youth in Section 3.11 Youth Fire Relocation Plan the case of fire; and, The agency will relocate youth at the ☒ ☒ ☒ Youth Facility adjacent to the facility, the Sheriff’s facility across the street or to another County Juvenile Hall. g) development of a fire suppression pre-plan in Section 3.10 Fire Suppression Pre-Plan ☒ ☒ ☒ cooperation with the local fire department. 1326 SECURITY REVIEW Section 7.11.7 (I) Each facility administrator shall develop policies and A Security Review Memorandum was procedures to annually review, evaluate, and document ☒ ☒ ☒ completed by Division Manager Chelsea security of the facility. The review and evaluation shall McCarthy on November 10, 2019, include internal and external security, including, but not outlining the review of internal and limited to, key control, equipment, and staff training. external facility security measures. 1327 EMERGENCY PROCEDURES Emergency Procedures Manual (EPM) The facility administrator shall develop facility-specific ☒ ☒ ☒ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; EPM 2.0 Escape; 5.0 Hostage; ☒ ☒ ☒ 7.0 Facility Disturbances (b) civil disturbance, active shooter and terrorist attack; EPM 8.0 Civil Disturbances; 8.1 Active ☒ ☒ ☒ Shooter/Terrorist Attack (c) fire and natural disasters; ☒ ☒ ☒ EPM 9.0 Natural Disasters (d) periodic testing of emergency equipment; The facilities have sprinklers checked two times each year and alarms are tested ☒ ☒ ☒ monthly. (e) emergency evacuation of the facility; and ☒ ☒ ☒ EPM 6.0 Evacuation Plan (f) a program to provide all youth supervision staff Staff are required to review an OSHA with an annual review of emergency procedures. Educational tool after each monthly fire ☒ ☒ ☒ drill and the EPM one time per year. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Section 3.4.1 (B) Unit Shift Logs Section 3.4.3 (A) Guard 1 Visual Cell The facility administrator shall develop and implement Safety Checks policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed two months of safety checks, at random or varied intervals during hours when youth documented on a unit safety check log, are asleep or when youth are in their rooms, confined in recording time of check and number of holding cells or confined to their bed in a dormitory. youth in each individual unit. The facility Supervision is not replaced, but may be supplemented also requires staff to conduct safety checks by, an audio/visual electronic surveillance system with the Guard 1 Pipe system. The process for written checks is unclear as to designed to detect overt, aggressive or assaultive whether it was room checks or unit checks. behavior and to summon aid in emergencies. All safety It is noted the Pipe System can incorporate checks shall be documented with the actual time the the designations of ‘all out’ or ‘program’ check is completed. features. Review of the time of safety/unit checks, as ☒ ☒ ☒ well as special watch checks, revealed timely and consistent records. The facility also completes classroom checks, not required by regulation. We provided technical assistance recommendations that the facility utilize the pipe system to allow for the connection to their case management system, which would provide specific locations of youth, all in/all out notices, and immediate notice to supervisors of late checks. This articulates location of youth and saves staff the constant written check documentation. Or, to have the staff complete written checks and clarify the youth’s location. We suggested they have one system, not two. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Section 8.14 Suicide Recognition and The facility administrator, in collaboration with the Prevention healthcare and behavioral/mental health administrators, shall plan and implement written policies and The facility plan articulates not just procedures which delineate a Suicide Prevention Plan. procedures to follow for suicide The plan shall consider the needs of youth experiencing attempts/events but also provides past or current trauma. Suicide prevention responses information for staff of what to look for, be shall be respectful and in the least invasive manner aware of and critical timing of critical consistent with the level of suicide risk. The plan shall events which illustrate the risk for suicide include the following elements: behaviors. It is a plan with informative triggers for staff to be aware of and is supported by 24/7 medical staff on site as well as 17 hours of daily mental health ☒ ☒ ☒ services. We reviewed 14 of the 17 Suicide Attempt incidents from 2018-2019. The response and attitudes by facility staff, mental health and medical staff were coordinated, informative, timely and thorough. The forms for special watch, the entries provided by mental health, the incident reports, safety checks and institution supervisor reviews were considerate and compassionate while keeping the safety of youth and the facility in mind. (a) Suicide prevention training as required in Section 8.14.1 Section 1322, Youth Supervision Staff All staff receive Suicide Prevention Orientation, and Training and the Juvenile Corrections Officer Core Course. Training in Core and annually. Staff ☒ ☒ ☒ assigned to the Intake unit receive additional training for screening and recognizing youth are risk of suicide or self-harm. (b) Screening, Identification Assessment and Section 8.14 (A)(1) Precautionary Protocols (1) All youth shall be screened for risk of The facility completes numerous suicide at intake and as needed during assessments and screening of youth by ☒ ☒ ☒ detention. probation, medical and mental health staff at admission. The MAYSI, medical screening, and referral to mental health for assessment articulate risks at admission. (2) All youth supervision staff who perform Section 8.14.1 ☒ ☒ ☒ intake processes shall be trained in screening youth for risk of suicide. (3) All youth who have been identified during Section 8.14 (A)(1) and (2) the intake screening process to be at risk of Section 4.3.4 (A)(6) ☒ ☒ ☒ suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (4) Precautionary protocols shall be developed Section 8.14 (A)(4); Section 4.3.1 (10) ☒ ☒ ☒ to ensure the youth’s safety pending the behavioral/mental health assessment. (c) Referral process to behavioral/mental health ☒ ☒ ☒ Section 8.14, Section 4.3.4 (A)(6) staff for assessment and/or services. (d) Procedures for monitoring of youth identified ☒ ☒ ☒ Section 8.14.5, Section 4.3.1 (10) at risk for suicide. (e) Safety Interventions Section 8.14.5 (A) (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☒ ☒ suicide which may include, but are not limited to: A. Housing consideration ☒ ☒ ☒ Section 8.14.5 (D) B. Treatment strategies including Section 8.14.5 (A)(11) ☒ ☒ ☒ trauma-informed approaches (2) Procedures to instruct youth supervision Section 8.14.4 (A) and (B) staff how to respond to youth who exhibit ☒ ☒ ☒ suicidal behaviors. (f) Communication Section 4.3.2 (C) (1) The intake process shall include The intake unit is adjacent to Medical and communication with the arresting officer ☒ ☒ ☒ Mental Health offices, allowing for and family guardians regarding the youth’s constant and timely communication. past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current Section 8.14 (A) information sharing about youth at risk for ☒ ☒ ☒ suicide with youth supervision, healthcare, All agencies communicate daily regarding and behavioral/mental health staff. any youth presenting suicidal behaviors. (g) Debriefing of Critical Incidents Related to Section 8.14.4 (D)(1) Suicides or Attempts ☒ ☒ ☒ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Section 8.14.4 (D)(2) ☒ ☒ ☒ staff. (3) Process for a debriefing event with affected Section 8.14.4(D)(3) ☒ ☒ ☒ youth. (h) Documentation Section 8.14.0 (A)(1) (1) Documentation processes shall be Section 8.14.4 (D)(4) ☒ ☒ ☒ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Section 8.14.5 (J) the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☒ ☒ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1340 REPORTING OF LEGAL ACTIONS Section 3.6 Reporting of Legal Actions Each facility shall submit to the Board a letter of ☒ ☒ ☒ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE Section 8.14.9 (C)(4) and (5) Death of a DETAINED Youth (1) Death of a Youth. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☒ ☒ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Section 8.14.9 (G) facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☒ ☒ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Section 8.14.9 (E)(3) Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☒ ☒ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Section 8.14.9 (E)(3)(a) the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☒ ☒ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Section 8.14.8 (D) (a) The facility administrator, in cooperation with the The facility process for serious illness and health administrator, shall develop written policies injury includes notification to all parties in and procedures for the notification to necessary ☒ ☒ ☒ the event of an incident as defined by parties, which may include the Juvenile Court, the medical staff, who are on duty 24 hours parent, guardian or person standing in loco parentis each day. and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1342 POPULATION ACCOUNTING Section 7.3.4 Administrative Count Records Each juvenile facility shall submit required population ☒ ☒ ☒ and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Section 4.7.8 Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☒ ☒ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Section 4.3 Admittance Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth The facility has numerous screening and that emphasize respectful and humane engagement with assessment tools facilitated by probation youth, and reflect that the admission process may be staff, medical personnel and mental health traumatic to youth who may have already experienced clinicians. There are RN’s on duty 24 trauma. Policies shall be trauma-informed, culturally hours each day and mental health on-site relevant, and responsive to the language and literacy from 7:00 a.m. to 11:00 p.m., allowing for needs of youth. In addition to the requirements of all required elements of regulation. Sections 1324 and 1430 of these regulations: The process and practice includes intake ☒ ☒ ☒ responsibilities for admitting a youth, questionnaire’s and screenings by medical staff including all aspects of a youths personal physical and mental presentations, and a series of mental health assessments, facilitated by medical staff and referred to mental health staff if mental health is not on duty. The process flows well, especially given the proximity to the intake unit. (a) the admittance process shall include: Section 4.3.5 (1) Access to two free phone calls within one hour ☒ ☒ ☒ of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☒ ☒ Section 4.3.3 (O); 4.3.8 (A) (3) Documented secure storage of personal Section 4.3.6 ☒ ☒ ☒ belongings; (4) Offer of food upon arrival; ☒ ☒ ☒ Section 4.3.8 (D) (5) Screening for physical and behavioral health Section 4.3.9 ☒ ☒ ☒ and safety issues, intellectual or developmental disabilities; (6) Screening for physical and developmental Section 4.3.1 (3); disabilities in accordance with Sections 1329, ☒ ☒ ☒ 1413, and 1430 of these regulations; 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (7) Contact with Regional Center for the Section 4.9 (C)(5) Developmentally Disabled for youth that are Section 8.2 (A)(3) Initial Medical suspected of or identified as having a ☒ ☒ ☒ Assessment developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Section 4.6 Transgender and Intersex ☒ ☒ ☒ Youth (b) juvenile hall administrators shall establish written Section 4.7.1 Classification criteria for detention that considers the least ☒ ☒ ☒ restrictive environment. (c) juvenile camps and post-dispositional programs in Section 4.3.4 (B) Intake Procedures juvenile halls shall develop policies and procedures that advise the youth of the estimated length of ☒ ☒ ☒ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Section 4.3.4 (B) Intake Procedures that advise any committed youth of the estimated ☒ ☒ ☒ length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL Section 4.3.4 (B)(2) SOGIE ABUSE Section 4.3.12 Screening for the Risk of The facility administrator shall develop and implement Sexual Abuse written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require The SOGIE is a tool to assess the youth’s ☒ ☒ ☒ facility staff to assess each youth within 72 hours of likelihood of being abused. The Victim admission based on the following information: Vulnerability Assessment is completed to assist in determining the youth’s propensity to be victimized or to victimize. (a) Prior sexual victimization or abusiveness; ☒ ☒ ☒ Section 4.3.12 Bullet 1 (b) Gender nonconforming appearance or manner; Section 4.3.12 Bullet 2 or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☒ ☒ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☒ ☒ Section 4.3.12 Bullet 3 (d) Age; ☒ ☒ ☒ Section 4.3.12 Bullet 4 (e) Level of emotional and cognitive development; ☒ ☒ ☒ Section 4.3.12 Bullet 5 (f) Physical size and stature; ☒ ☒ ☒ Section 4.3.12 Bullet 6 (g) Mental illness or mental disabilities; ☒ ☒ ☒ Section 4.3.12 Bullet 7 (h) Intellectual or developmental disabilities; ☒ ☒ ☒ Section 4.3.12 Bullet 8 (i) Physical disabilities; ☒ ☒ ☒ Section 4.3.12 Bullet 9 (j) The youth’s perception of vulnerability; and, ☒ ☒ ☒ Section 4.3.12 Bullet 10 (k) Any other specific information about the Section 4.3.12 Bullet 11 individual youth that may indicate heightened ☒ ☒ ☒ needs for supervision, additional safety precautions, or separation from certain other youth. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS Staff shall ascertain this information through Section 4.3.12 (A) conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☒ ☒ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Section 4.13.2 (B) controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☒ ☒ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Section 4.5 Release Procedures The facility administrator shall develop and implement The facility release procedures begin with a written policies and procedures for release of youth Multi-Disciplinary Team (MDT) meeting from custody which provide for: ☒ ☒ ☒ to assess the most appropriate re-entry plan for committed youth or a Special Needs planning meeting to address a youths needs as they return from detention into the community. (a) verification of identity/release papers; ☒ ☒ ☒ Section 4.5.2 (C)(1) (b) return of personal clothing and valuables; ☒ ☒ ☒ Section 4.5.2 (C)(2) (c) notification to the youth's parents or guardian; ☒ ☒ ☒ Section 4.5.2 (C)(4) (d) notification to the facility health care provider in Section 4.5.2 (C)(8) accordance with Sections 1408 and 1437 of these ☒ ☒ ☒ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☒ ☒ Section 4.5.2 (C)(10) (f) notification of facility mental health personnel. ☒ ☒ ☒ Section 4.5.2 (C)(8) The facility administrator shall develop and implement Section 4.5.7 Transition and Re-entry policies and procedures for post-disposition youth to Services coordinate the provision of transitional and reentry services including, but not limited to, medical and The facility has bi-weekly MDT meetings ☒ ☒ ☒ behavioral health, education, probation supervision and to determine appropriate services for community-based services. school, mental health and medical linkage upon release to the community. The facility administrator shall develop and implement Section 4.5.3 Temporary Releases written policies and procedures for the furlough of youth from custody. The facility does not currently furlough youth from either of their camp programs; ☒ ☒ ☒ however, is considering this option as reintegrating youth into the community prior to permanent release. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1352 CLASSIFICATION Section 4.7 Classification The facility administrator shall develop and implement Due to the facility’s low population, they written policies and procedures on classification of have merged (committed) program youth, youth for the purpose of determining housing placement female youth and maximum- ☒ ☒ ☒ in the facility. security/general population detention youth into one pod with four separate units. This Such procedures shall: is not ideal but allows for classification decisions based on unit function and staffing. (a) provide for the safety of the youth, other youth, Section 4.7.1 Bullet 1 facility staff, and the public by placing youth in the Section 4.7.2 Factors Affecting Unit appropriate, least restrictive housing and program ☒ ☒ ☒ Assignments settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Section 4.7.1 Bullet 2 ☒ ☒ ☒ the facility; (c) provide that a youth shall be classified upon Section 4.7.1 Bullet 3 admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☒ ☒ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Section 4.7.1 Bullet 4 including provisions that consider the level of supervision and the youth's behavior while in Classification of youth are reviewed at the custody; and, weekly Special Needs meeting and bi- weekly at the MDT meetings. Youth ☒ ☒ ☒ presenting with behaviors demanding attention of mental health and/or medical staff, as well as teachers, are evaluated for appropriate unit placement. (e) provide that facility staff shall not separate youth Section 4.7.1 Bullet 5 from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☒ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Section 4.7.1 Bullet 6 bisexual, transgender, questioning or intersex ☒ ☒ ☒ identification or status as an indicator of likelihood of being sexually abusive. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Section 4.6 Transgender and Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable The facility has process and procedure treatment of transgender and intersex youth. The elements in place to address all facets of policies shall provide that: the regulation. We reviewed intake assessments of twenty-one youth, one youth was identified as transgender. ☒ ☒ ☒ Our review included a coordinated a conversation with medical staff regarding procedures for admittance. Wellpath staff have internal procedures in place to assist facility staff in providing resources for this population. We spoke with IS Maschke who described the practice based on department policies for Transgender youth, meeting all regulation components. (a) Facility staff shall respect every youth’s gender Section 4.6 (A) identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☒ ☒ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Section 4.6 (B) themselves in a manner consistent with their gender ☒ ☒ ☒ identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Section 4.6 (C) that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons ☒ ☒ ☒ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Section 4.6 (D) and intersex youth have access to medical and ☒ ☒ ☒ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (e) Consistent with the facility’s reasonable and Section 4.6 (E) necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☒ ☒ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Section 4.6 (F) youth for the purpose of determining the youth’s ☒ ☒ ☒ anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Section 4.4 Orientation The facility administrator shall develop and implement The facility provides youth with a written policies and procedures to orient a youth prior significant Orientation process prior to to placement in a living area. Both written and verbal placement in their assigned living unit. information shall be provided and supplemented with They provide a youth handbook, video orientation if feasible. Provision shall be made to articulating all components of regulation, provide accessible orientation information to all as well as a verbal characterization of the ☒ ☒ ☒ detained youth including those with disabilities, limited detention process, youth rights, other literacy, or English language learners. Orientation shall required components, as well as showing include information that addresses: youth a PREA video. Youth are required to sign each form outlining the process and acknowledging an understanding of the orientation requirements. (a) facility rules including contraband and searches and Section 4.4 Bullet 1 Contraband and disciplinary procedures; ☒ ☒ ☒ Searches; 20 Progressive Discipline; 23 Youth Rights; 28 Rules of Conduct (b) facility’s system of positive behavior interventions Section 4.4 Bullet 2 Positive Behavior and supports, including behavior expectations, Incentive System; 20 and 28 incentives that youth will receive for complying ☒ ☒ ☒ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Section 4.4 Bullet 3 PREA facility’s policy prohibiting sexual abuse and sexual ☒ ☒ ☒ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☒ ☒ Section 4.4 Bullet 4 Chain of Command (e) the existence of the grievance procedure, the steps Section 4.4 Bullet 5 Grievance Procedure that must be taken to use it, the youth’s right to be and Policy free of retaliation for reporting a grievance, and the ☒ ☒ ☒ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court Section 4.4 Bullet 6 Access to Legal process; ☒ ☒ ☒ Services and information on the Court process 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (g) access to routine and emergency health and mental Section 4.4 Bullet 7 Access to Medical health care; ☒ ☒ ☒ Services and Bullet 8 Access to Mental Health Services (h) access to education, religious services, and Section 4.4 Bullet 9 Religious Services; ☒ ☒ ☒ recreational activities; Bullet 10, Recreation; Bullet 11 Education (i) housing assignments; Section 4.4 Bullet 12 Housing ☒ ☒ ☒ Assignments (j) opportunity for personal hygiene and daily showers Section 4.4 Bullet 13, Access to Showers, ☒ ☒ ☒ including the availability of personal care items Hygiene and Personal Care/Shaving (k) rules and access to correspondence, visits and Section 4.4 Bullet 14 Correspondence; ☒ ☒ ☒ telephone use; Bullet 15 Visiting; Bullet 16 Telephone (l) availability of reading materials, programming, and Section 4.4 Bullet 17 Programs, Reading ☒ ☒ ☒ other activities; Material, and Activities (m) facility policies on the use of force, use of restraints, Section 4.4 Bullet 18 UF, UR; Bullet 19 ☒ ☒ ☒ chemical agents and room confinement; Room Confinement (n) immigration legal services; Section 4.4 Bullet 21 Immigration Legal ☒ ☒ ☒ Services (o) emergencies including evacuation procedures; Section 4.4 Bullet 27 Emergencies and ☒ ☒ ☒ Evacuation (p) non-discrimination policy and the right to be free Section 4.4 Bullet 22 NDP from physical, verbal or sexual abuse and ☒ ☒ ☒ harassment by other youth and staff; (q) availability of services and programs in a language Section 4.4 Bullet 23 Availability of ☒ ☒ ☒ other than English if appropriate; Services for Language other than English (r) the process for requesting different housing, Section 4.4 Bullet 25 Request change in education, programming and work assignments; ☒ ☒ ☒ Housing, Education, Programming or Work Assignments (s) a process for which parents/guardians receive Section 4.4 Parent/Guardian Information information regarding the youth’s stay in the Brochure facility that at a minimum includes answers to frequently asked questions and provides contact The facility provides information for ☒ ☒ ☒ information for the facility, medical, school and parents on all aspects of the program and mental health; and, how they may contact the facility for any question regarding the youths stay. (t) a process by which youth may request access to Section 4.4 Bullet 26 Access to T15 ☒ ☒ ☒ Title 15 Minimum Standards for Juvenile Facilities. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1354 SEPARATION Section 6.5 Separation The facility administrator shall develop and implement written policies and procedures that address: The policy for Separation is compliant with regulation; however, the facility had a blended component of room confinement in their separation process and form. We provided technical assistance to better articulate placement on a separated status ☒ ☒ ☒ when the youth no longer poses a safety or security risk. The medical, mental health and program separation components are articulated in the policy referenced above. Facility staff were responsive and made clarifying changes to the practice as well as training to staff. (a) separation of youth for reasons that include, but are Section 6.5, Paragraph # 1 not be limited to, medical and mental health ☒ ☒ ☒ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Section 6.5, Paragraph # 2 ☒ ☒ ☐ trauma-informed care. (c) separated youth shall not be denied normal Section 6.5, Paragraph # 2 privileges available at the facility, except when ☒ ☒ ☒ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Section 6.5 (E) Daily Separation Review ☒ ☒ ☒ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Section 6.6 (A) Room Confinement separation shall occur in accordance with Welfare ☒ ☒ ☒ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Section 6.5.1 (A) of separated youth to determine if separation remains necessary. This section articulates the reviews shall occur during the first hour of each shift by ☒ ☒ ☒ the Institutional Supervisor, who is to log the termination or continuance of separation in the Separation Log. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Section 6.6 (A) Room Confinement (RC) (a) The facility administrator shall develop and We reviewed 10 incidents specific to RC implement written policies and procedures and found the placement to be appropriate addressing the confinement of youth in their room and compliant with regulation. The that are consistent with Welfare and Institutions reasons for placement were well Code Section 208.3. The placement of a youth in documented in incident reports. room confinement shall be accomplished in accordance with the following guidelines: The process for documentation, review and forms to specifically articulate the reason for continued retention were blended with ☒ ☒ ☒ a separation component. We provided technical assistance to put clarity in the RC and Separation polices so staff have specific processes for each. Facility managers developed a distinct policy for room confinement to provide clarity to staff. At the time of this report, we verified forms, policies and staff training were well within all aspects of the regulation. (1) Room confinement shall not be used before Section 6.6 (B)(1) other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☒ ☒ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Section 6.6 (B)(2) ☒ ☒ ☒ purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the Section 6.6 (B)(3) extent that it compromises the mental and ☒ ☒ ☒ physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☒ ☒ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☒ ☒ Section 6.6 (F) (2) Consult with mental health or medical staff. ☒ ☒ ☒ Section 6.6 (H) (3) Develop an individualized plan that includes Section 6.6 (G)(2) the goals and objectives to be met in order to ☒ ☒ ☒ reintegrate the youth to general population. (4) If room confinement must be extended beyond ☒ ☒ ☒ four hours, staff shall do each of the following: 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (A) Document the reasons for room Section 6.6 (G)(1) confinement and the basis for the extension, the date and time the youth was ☒ ☒ ☒ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Section 6.6 (G)(2) includes the goals and objectives to be met ☒ ☒ ☒ in order to integrate the youth to general population. (C) Obtain documented authorization by the Section 6.6 (G)(3) facility superintendent or his or her ☒ ☒ ☒ designee every four hours thereafter. (5) This section is not intended to limit the use of Section 6.6 (I) single-person rooms or cells for the housing of ☒ ☒ ☒ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards ☒ ☒ ☒ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☒ ☒ additional protections to youth. (8) This section does not apply during an Section 6.6 (I) Paragraph #1 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☒ ☒ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Section 6.6 (I) Paragraph #2 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☒ ☒ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND Section 4.9 Assessment and Plan PLAN ☒ ☒ ☒ The facility administrator shall develop and implement written policies and procedures for assessment and case planning. (a) Assessment: Section 4.9 Introduction and (A) The assessment is based on information collected The facility is compliant with the process during the admission process with periodic review, of completing case plans, with review and which includes the youth's risk factors, needs and update occurring every 30 days. The strengths including, but not limited to, transition plan includes a MDT meeting identification of substance abuse history, with all agency partners to discuss the most educational, vocational, counseling, behavioral appropriate and individualized re-entry health, consideration of known history of trauma, service referrals. and family strengths and needs. We provided technical assistance ☒ ☒ ☒ recommendations to include more specific and articulable goals with real objectives to meet them. The facility made changes to their process with narrative comments by the officer to provide more substantial and relevant information. The new form was operational prior to the writing of this report. The facility also re-established a 90-day time line to allow the youth more time to meet objectives and goals. (b) Institutional Case Plan: Section 4.9 (C) (1) A case plan shall be developed for each youth ☒ ☒ ☒ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Section 4.9 ☒ ☒ ☒ limited to, written documentation that provides: (A) objectives and time frame for the resolution Section 4.9 (C)(1) ☒ ☒ ☒ of problems identified in the assessment; (B) a plan for meeting the objectives that Section 4.9 (C)(2) includes a description of program resources ☒ ☒ ☒ needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Section 4.9 (C)(3) ☒ ☒ ☒ the objectives, including periodic review and discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Section 4.9 (C)(4) subject to existing resources, shall be developed ☒ ☒ ☒ for post dispositional youth in accordance with Section 1351; and, 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (5) in as much as possible and if appropriate, the Section 4.9 (C)(5) plan, including the transition plan, shall be Section 4.9 (G) Supportive Adults ☒ ☒ ☒ developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Section 4.9 (E) SERVICES The facility administrator shall develop and implement ☒ ☒ ☒ written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns ☒ ☒ ☒ Section 4.9 (E)(1)(a) that may arise; (b) youth will receive assistance in requesting contact Section 4.9 (E)(1)(b) with parents, other supportive adults, attorney, ☒ ☒ ☒ clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources ☒ ☒ ☒ Section 4.9 (E)(1)(c) to meet the youth’s needs. 1357 USE OF FORCE Section 7.13.1 (E) Use of Force The facility administrator, in cooperation with the We reviewed 21 incident reports of the UF responsible physician, shall develop and implement within the facility, 11 for specific UF written policies and procedures for the use of force, policy and 10 safety room placements or which may include chemical agents. Force shall never Room Confinement incidents with reports be applied as punishment, discipline, retaliation or attached. Thirteen involved physical force treatment. and 8 OC Spray, all regarding assaults to other youth, mutual fights or assaults to (a) At a minimum, each facility shall develop policies staff. The incidents were well documented and procedures which: and included necessary elements required by regulation. ☒ ☒ ☒ The facility had 273 youth involved in UF incidents in 2018 (22/mo. average) and 177 in 2019 (14/mo. average). The incidents included 27 group assaults in 2018 and 16 in 2019. The group assaults indicate although 1 fight, there may have been 4 youth, therefore, the number of incidents is four. The staff are fortunate to have agency partners on sight to medically clear youth after an incident and initiate mental health counsel to youth if necessary. (1) restricts the use of force to that which is deemed Section 7.13.3 (A) reasonable and necessary, as defined in Section ☒ ☒ ☒ 1302 to ensure the safety and security of youth, staff, others and the facility. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (2) outline the force options available to staff Section 7.13.2 Use of Force Options including both physical and non-physical ☒ ☒ ☒ options and define when those force options are appropriate. (3) describe force options or techniques that are ☒ ☒ ☒ Section 7.13.9 Choke Holds expressly prohibited by the facility. Section 7.13.1(B) (4) describe the requirements of staff to report any Section 7.13.3 (C) ☒ ☒ ☒ inappropriate use of force, and to take affirmative action to immediately stop it. (5) define a standardized reporting format that Section 7.13.4 Reporting, Debriefing and includes time period and procedure for Notification documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☒ ☒ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system ☒ ☒ ☒ Section 7.13.4 (B) for investigating unreasonable use of force. (7) define the role, notification, and follow-up Section 7.13.4 (D) procedures required after use of force incidents ☒ ☒ ☒ for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on Section 7.13.5 Limitations of Force on pregnant youth in accordance with Penal Code ☒ ☒ ☒ Pregnant Youth Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☒ ☒ Section 7.13.6 Use of OC Spray option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize Section 7.13.6 (B) and (C) chemical agents in the facility and the type, size ☒ ☒ ☒ Section 7.13.6.4 and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Section 7.13.6 there is an imminent threat to the youth’s safety ☒ ☒ ☒ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Section 7.13.6.5 Decontamination timelines for decontamination from chemical agents. This shall include that youth who have ☒ ☒ ☒ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up Section 7.13.6.5 (A)(7) procedures required after use of force incidents ☒ ☒ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident Section 7.13.6.6 (A) Documentation of use of chemical agents, including the reasons for which it was used, efforts to de-escalate ☒ ☒ ☒ prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Section 7.13.6 (D) which require that agencies provide initial and ☒ ☒ ☒ regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health Section 7.13.6 (D)(1) and (2) ☒ ☒ ☒ conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of ☒ ☒ ☒ Section 7.13.6 (D)(3) application. (3) signs or symptoms that should result in Section 7.13.6 (D)(4) ☒ ☒ ☒ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☒ ☒ ☒ Section 7.13.6 (D)(5) Use of Force. (5) physical training force options that may require ☒ ☒ ☒ Section 7.13.6 (D)(6) the use of perishable skills. (6) timelines the facility uses to define regular ☒ ☒ ☒ Section 7.13.6 (D)(6) training. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS Section 7.14.1 Use of Restraints (UR) Section 7.15 Safety WRAP The facility administrator, in cooperation with the responsible physician and mental health director, shall We reviewed ten of the 19 use of restraint develop and implement written policies and procedures incident reports from 2019, each involving for the use of restraint devices. Restraint devices the placement of a youth in the WRAP. include any devices which immobilize a youth's The incidents were documented with clear extremities and/or prevent the youth from being information as to the reason for placement, ambulatory. notification to medical and mental health personnel, supervision of the youth and compliance with the sanitary/operational needs of the youth. ☒ ☒ ☒ The form utilized prompts staff to provide food, water, allowance to stretch, restroom needs, 30-minute reviews by the IS, initial and supplemental contact with medical and mental health staff and audits of placement. Seven of the 10 incidents were less than an hour, one at one-hour, and two exceeded the four-hour mark. The two in the WRAP for long periods were based on the recommendation of mental health staff articulating the need to remain in restraints. Physical restraints may be used only for those youth Section 7.14.1 (A) who present an immediate danger to themselves or Section 7.15 (A) others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☒ ☒ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Section 7.14.3 Restricted UR discipline, or as a substitute for treatment. The use of Section 7.14.3 (D) Hogtying Restriction restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through ☒ ☒ ☒ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Section 7.14.1 (A) handcuffs, shackles or other restraint devices when used This section refers to 7.14.6 Restraints for to restrain youth for movement or transportation within ☒ ☒ ☒ Movement and Transportation within the the facility. Movement within the facility shall be Facility. governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the approval Section 7.14.2 (A) of the facility manager or designee. The facility manager Section 7.15 (B) may delegate authority to place a youth in restraints to a ☒ ☒ ☒ physician. Reasons for continued retention in restraints This allows delegation to the on-duty shall be reviewed and documented at a minimum of facility Institutional Supervisor. every hour. A medical opinion on the safety of placement and Section 7.14.2 (B) retention shall be secured as soon as possible, but no later Section 7.15 (E) than two hours from the time of placement. The youth shall be medically cleared for continued retention at least Medical personnel are on site 24 hours every three hours thereafter. each day and respond immediately to the placement of a youth in the WRAP. They continue to monitor the youth a minimum ☒ ☒ ☒ of every hour if placement in the WRAP and every 3 hours after placement in mechanical restraints (none this cycle), however, youth are moved to the medical or intake area and personnel respond more frequently, as documented in the WRAP Placement form. A mental health consultation shall be secured as soon as Section 7.14.2 (B) possible, but in no case longer than four hours from the Section 7.15 (G) time of placement, to assess the need for mental health treatment. Mental Health staff are on site from 7:00 am to 11:00 pm daily and when a youth is placed in restraint, they respond immediately. Policy requires within at ☒ ☒ ☒ least 4 hours; however, each incident we read had immediate response and hourly reviews with the youth. For WRAP placement, the facility administration and mental health personnel assess if the youth is to remain in the WRAP or be transported to a mental health facility for WIC 5150 evaluation. Continuous direct visual supervision shall be conducted Section 7.14.2 (C) to ensure that the restraints are properly employed, and Section 7.15 (C) to ensure the safety and well-being of the youth. ☒ ☒ ☒ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Section 7.14.4 Reports and Documentation procedures shall address: (a) documentation of the circumstances leading to an ☒ ☒ ☒ Section 7.14.4 (5) application of restraints. (b) known medical conditions that would Section 7.14.2 (I) 1-g ☒ ☒ ☒ contraindicate certain restraint devices and/or techniques. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (c) acceptable restraint devices. 7.14.5 (L) 1-4 ☒ ☒ ☒ The facility allows for handcuffs, shackles, belly chains and the WRAP. (d) signs or symptoms which should result in ☒ ☒ ☒ Section 7.14.2 (E) immediate medical/mental health referral. Section 7.15 (F) (e) availability of cardiopulmonary resuscitation ☒ ☒ ☒ Section 7.14.2 (E) equipment. (f) protective housing of restrained youth. While in Section 7.14.2 restraint devices, all youth shall be housed alone or Section 7.15.1 (B) in a specified housing area for restrained youth ☒ ☒ ☒ Youth placed in the WRAP are placed in which makes provision to protect the youth from the Medical Observation rooms or a abuse. holding room/safety cell in Intake. (g) provision for hydration and sanitation needs. ☒ ☒ ☒ Section 7.14.5 Section 7.15 (J) and (K) (h) exercising of extremities. ☒ ☒ ☒ Section 7.14.5 Section 7.15 (L) 1358.5 USE OF RESTRAINT DEVICES FOR Section 7.14.6 Restraints for Movement MOVEMENT AND TRANSPORTATION WITHIN and Transportation within the Facility THE FACILITY. The facility is providing constant notices to The Facility Administrator, in cooperation with the remind staff to articulate use of restraints responsible physician and behavioral/mental health for this recommendation. Our review director, shall develop and implement written policies noted approximately half of the incident and procedures for the use of restraint devices when the reports included the necessary language as purpose is for movement or transportation within the ☒ ☒ ☒ justification for use of restraints. It is noted facility that shall include the following: the facility reviews video and audio of all incidents requiring any use of force or restraints, therefore, can articulate the need. We provided technical assistance recommendations that reports that did not articulate the justification be returned to the involved staff for clarification. (a) identification of acceptable restraint devices, staff Section 7.14.6 (B) ☒ ☒ ☒ approved to utilize restraint devices and the Handcuffs and Shackles required training. (b) the circumstances leading to the application of ☒ ☒ ☒ Section 7.14.6 (D) restraints must be documented. (c) an individual assessment of the need to apply Section 7.14.6 (A) restraints for movement or transportation that includes consideration of less restrictive ☒ ☒ ☒ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (d) consideration of safety and security of the facility, Section 7.14.6 (D) with a clearly defined expectation that restraint ☒ ☒ ☒ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Section 7.14.3 (F) ☒ ☒ ☒ accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Section 7.14.7 Safety Room Placement (a) The facility administrator, and where applicable, in We reviewed all eight Safety Room cooperation with the responsible physician, shall placements for 2018 (5) and 2019 (3). All develop and implement written policies and involved a mental health condition with the procedures governing the use of safety rooms, as threat of self-harm or suicide attempt. No described in Title 24, Part 2, Section 1230.1.13. The youth were in the safety cell beyond 4 room shall be used to hold only those youth who ☒ ☒ ☒ hours and each include well documented. present an immediate danger to themselves or Medical and mental health responses were others, who exhibit behavior which results in the timely, exceeding regulation, with destruction of property, or reveals the intent to substantive interventions by the mental cause self-inflicted physical harm. A safety room health staff to remove the youth as soon as shall not be used for punishment or discipline, or as possible. a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of Section 7.14.7 (I) ☒ ☒ ☒ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or Section 7.14.7(C) ☒ ☒ ☒ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision Section 7.14.7 (F) and (G) and documentation of the youth's behavior and ☒ ☒ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Section 7.14.7 (J) facility manager, or designee, every four hours; ☒ ☒ ☒ Policy requires evaluation every hour. (5) provide for immediate medical assessment, Section 7.14.7 (H) where appropriate, or an assessment at the next The facility is to have immediate response daily sick call; and, ☒ ☒ ☒ by medical and evaluations every 15 minutes until the youth is removed from the safety room. (6) provide a process for documenting the reason for Section 7.14.7(G) and (J) placement, including attempts to use less ☒ ☒ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☐ accomplished in accordance with the following: 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (1) safety room shall not be used before other less Section 7.14.7 Purpose restrictive options have been attempted and ☒ ☒ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Section 7.14.7 (B) ☒ ☒ ☒ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it Section 7.14.7 Purpose ☒ ☒ ☒ compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety Section 7.14.7 (K) room. After the youth has been held in the safety ☒ ☒ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☒ ☒ Section 7.14.7 (K)(1) (2) consult with mental health or medical staff, ☒ ☒ ☒ Section 7.14.7 (K)(2) (3) develop an individualized plan that includes the Section 7.14.7 (K)(3) ☒ ☒ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended Section 7.14.7 (L) beyond four hours, staff shall develop an individualized plan that includes the requirements ☒ ☒ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Section 7.7 Youth Searches Section 7.8.3 Unit Searches The facility administrator shall develop and implement ☒ ☒ ☒ Section 7.8.5 Area Searches written policies and procedures governing the search of Section 7.8.6 Random Unit Searches youth, the facility, and visitors. Policies and procedures Section 7.8.8 Facility Perimeter Searches shall provide that: Section 5.7.1 (D) Visitor Search (a) Searches shall be conducted to ensure the safety and Section 7.7.1 Purpose ☒ ☒ ☒ security of the facility, public, visitors, youth, and staff. (b) Searches shall be conducted in a manner that Section 7.7.1 Purpose preserves the privacy and dignity of the person ☒ ☒ ☒ being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Section 7.7.2 (D)-(F) and (I) ☒ ☒ ☒ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be ☒ ☒ ☒ Section 7.7.2 (I) conducted by a medical professional. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (e) Any youth held after a detention hearing shall only Section 7.7.3(C)(3) be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☒ ☒ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall ☒ ☒ ☒ Section 7.7.3 (G) comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Section 7.7.2 (G) and (H) are prohibited except in exigent circumstances or ☒ ☒ ☒ when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Section 6.3.4 Institution Grievance Procedures The facility administrator shall develop and implement written policies and procedures whereby any youth may We reviewed 23 grievances and responses. appeal and have resolved grievances relating to any We noted a substantial decrease in condition of confinement, including but not limited to grievances from the beginning of the cycle health care services, classification decisions, program (July 2018 to December 2018), noting participation, telephone, mail or visiting procedures, there were 342 filed. In all of 2019, there food, clothing, bedding, mistreatment, harassment or were 124 filed. We noted the facility broke violations of the nondiscrimination policy. There shall down the type of grievance and we saw the be no time limit on filing grievances. Policies and majority were related to school and food. procedures shall include provisions whereby the facility Facility administrators and the school manager ensures: principal advised two specific teachers had retired and the agency hired a Food Services Manager around this time accounting for the high numbers in 2018. ☒ ☒ ☒ With regard to the process, all grievances were responded to the same day submitted or the following day and each was resolved within 2-3 days. Staff take the time to review video and logs to ensure any statements by youth are addressed. The form and process exceed regulation. We provided technical assistance as it related to resolution, asking that if a youth refused to sign the document, not to mark resolved. Rather, to approach the youth later or to articulate an option of unable to resolve. We saw this on 6 of the 23 we reviewed. The facility has since added this option to the grievance form. (a) a grievance form and instructions for registering a Section 6.3.4 (A)(1) ☒ ☒ ☒ grievance, which includes provisions for the youth to have free access to the form; 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (b) the youth shall have the option to confidentially file Section 6.3.4 (F)(6) ☒ ☒ ☒ the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate ☒ ☒ ☒ Section 6.3.4 (A)2) staff level; (d) provision for a prompt review and initial response Section 6.3.4 (A)(3) and (A)(4) to grievances within three (3) business days, ☒ ☒ ☒ grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain Section 6.3.4 (A)(3)(a) his/her version of the grievance to a person not ☒ ☒ ☒ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by ☒ ☒ ☒ Section 6.3.4 (A)(3)(b) the facility administrator to assist the youth. (e) provision for a written response to the grievance ☒ ☒ ☒ Section 6.3.4 (A)(4) which includes the reasons for the decisions; (f) a system which provides that any appeal of a Section 6.3.4 (A)(5) grievance shall be heard by a person not directly ☒ ☒ ☒ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Section 6.3.4 (A)(6) (10) business days unless circumstances dictate a ☒ ☒ ☒ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Section 6.3.4 (A)(7) ☒ ☒ ☒ external methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns of Section 6.3.4 (A) Last Paragraph parents, guardians, staff or other parties shall be ☒ ☒ ☒ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Section 3.3 Institutional Records and Reports A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☒ ☒ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO Section 4.3.4.1 (D) COLLECT DNA SPECIMENS, SAMPLES, The facility does not use force to collect IMPRESSIONS DNA that has been Court Ordered or by (a) Pursuant to Penal Code Section 298.1 authorized written notice by any law enforcement law enforcement, custodial, or corrections officer. Rather, the youth is returned to personnel including peace officers, may employ ☒ ☒ ☒ Court. This has not occurred this cycle. reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Section 5.3 Education Programs (a) School Programs We interviewed the school principal and observed students in the classroom. The The County Board of Education shall provide for the Tulare County Office of Education is administration and operation of juvenile court involved with the facility beyond the schools in conjunction with the Chief Probation classroom. They afford programs Officer, or designee pursuant to applicable State including opportunities for graduated youth laws. The school and facility administrators shall to remain in the classroom, post-secondary develop and implement written policy and programming and education, a new procedures to ensure communication and Vocational Ed Program using Paxton- coordination between educators and probation staff. Patterson (opening March 2), credit Culturally responsive and trauma-informed recovery, individual learning opportunities, approaches should be applied when providing regular evaluation and testing of youth to instruction. Education staff should collaborate with determine individual needs and a full the facility administrator to use technology to curriculum. facilitate learning and ensure safe technology practices. The facility administrator shall request an During our inspection, we learned there annual review of each required element of the were 5 youth in custody in middle school. program by the Superintendent of Schools, and a We observed the principal and facility report or review checklist on compliance, administrator working together to respond ☒ ☒ ☒ deficiencies, and corrective action needed to achieve to this level of student due to differing compliance with this section. Such a review, when classifications and housing units. Both conducted, cannot be delegated to the principal or agreed the young students would be better any other staff of any juvenile court school site. The serviced in their own classroom and they Superintendent of Schools shall conduct this review formulated a plan to make it work. This in conjunction with a qualified outside agency or demonstrates the communication and individual. Upon receipt of the review, the facility relationship between the two agencies for administrator or designee shall review each item the betterment of the youth in custody. with the Superintendent of Schools and shall take The school also initiated a “Re-Start” whatever corrective action is necessary to address program. If a youths refusing to go to the each deficiency and to fully protect the educational classroom or is having difficulties with interests of all youth in the facility. behavior in the classroom, he/she are provided classroom instruction 1:1 for the remainder of a school period. This allows an opportunity for the youth to realize the benefits of this “school time out” and return without significant consequence. By allowing the youth a bit of reflection, in most cases, they are able to return to the school setting and finish their day. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (b) Required Elements Section 5.3.1 Education Objectives Section 5.3.3 Introduction Paragraph The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☒ ☒ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Section 5.3.1 (A) program shall be free from discriminatory action. ☒ ☒ ☒ Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Section 5.3.1 Goals ☒ ☒ ☒ Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School Section 5.3.1 (C) Equivalency Test as approved by the California ☒ ☒ ☒ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education ☒ ☒ ☒ Section 5.3.1 (E) and vocational opportunities. (4) Administration of the High School Equivalency Tests Section 5.3.1 (C) ☒ ☒ ☒ as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Section 5.3.1 (F) ☒ ☒ ☒ who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with Section 5.3.1 (D) State Education Code Requirements for juvenile The facility school program includes 330 court schools. The facility administrator, in educational minutes four days a week with conjunction with education staff, must ensure that a minimum day on Wednesdays. This operational procedures do not interfere with the time averages in excess of 300 minutes per day. afforded for the minimum instructional day. ☒ ☒ ☒ Absences, time out of class or educational The curriculum is full and staffing includes instruction, both excused and unexcused, shall be at least on teacher in each classroom. The documented. facility plant was designed to only allow 18 students in each classroom, therefore, some youth receive their instruction in the day room with a teacher and instructional aide. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of Section 5.3.1 (G) classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an ☒ ☒ ☒ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Section 5.3.3 (B) and (C) (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☒ ☒ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Section 5.3.3 (A) ☒ ☒ ☒ decisions made by probation staff that may affect the educational programming of students. (3) Except as otherwise provided by the State Education Section 5.3.3 (B) Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☒ ☒ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Section 5.3.3 (C) education staff will develop policies and procedures ☒ ☒ ☒ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Section 5.3.4 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☒ ☒ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Section 5.3.4 afforded an educational program that addresses their ☒ ☒ ☒ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Section 5.3.5 ☒ ☒ ☒ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (A) School progress/school history; ☒ ☒ ☒ Section 5.3.5 (A)(1) (B) Home Language Survey and the results of the State ☒ ☒ ☒ Section 5.3.5 (A)(4) Test used for English language proficiency; (C) Needs and services of special populations as defined Section 5.3.5 (A)(2) ☒ ☒ ☒ by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. ☒ ☒ ☒ Section 5.3.5 (A)(3) (2) Youth will be immediately enrolled in school. Section 5.3.5 Educational staff shall conduct an assessment to ☒ ☒ ☒ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Section 5.3.5 (C) ☒ ☒ ☒ education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply with Section 5.3.5 (D) the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☒ ☒ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Section 5.3.6 (A) ☒ ☒ ☒ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide Section 5.3.6 (B) appropriate credit (full or partial) for course work ☒ ☒ ☒ completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Section 5.3.6 (C) The facility hosts MDT meetings bi- (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies monthly to facility the education, medical and procedures to meet the transition needs of youth, ☒ ☒ ☒ and mental health of youth as they exit the including the development of an education transition facility. plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Section 5.3.7 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☒ ☒ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Section 5.4 Recreation, Exercise and EXERCISE. Programs Section 5.8 Facility Programs The facility administrator shall develop and implement ☒ ☒ ☒ written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Section 5.4 Recreation and Exercise programs, recreation, and exercise a minimum of three Section 5.8 Facility Programs hours a day during the week and five hours a day each ☒ ☒ ☒ Saturday, Sunday or other non-school days, of which The unit schedules articulate the youth are one hour shall be an outdoor activity, weather receiving all required elements of this permitting. regulation. A youth’s participation in programs, recreation, and Section 5.4 exercise may be suspended only upon a written finding ☒ ☒ ☒ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Section 5.4 be posted in the living units. ☒ ☒ ☒ The unit schedule is posted in each living unit. There will be a written annual review of the programs, Section 5.4 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☒ ☒ The annual evaluation was completed by Division Manger Chelsea McCarthy on relevant to the population. December 15, 2019. (a) Programs. All youth shall be provided with the Section 5.4.8 Facility Programs opportunity for at least one hour of daily The facility has significant programming programming to include, but not be limited to, and services to meet the needs of their trauma focused, cognitive, evidence-based, best youth population. Programs are facilitated practice interventions that are culturally relevant and by staff, mental health personnel, and linguistically appropriate, or pro-social interventions community or contracted volunteers. and activities designed to reduce recidivism. These Programs include: programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such Cognitive Behavior Therapy 2.0, provided programs may be provided under the direction of the ☒ ☒ ☒ by Alliant International University; Matrix Chief Probation Officer or the County Office of through Champions; Family Therapy Education and can be administered by county through Champions; Parenting Classes partners such as mental health agencies, community through Nurturing Skills for Families; based organizations, faith-based organizations or Individual, Crisis and Psychiatric Services Probation staff. through Wellpath Mental Health; Physical Training Program; Youth Leaders Club; Programs may include but are not limited to: Vocational Ed through the TCOE; Sexual Offender Treatment Program; and, Drug and Alcohol Counseling. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; Section 5.4.8 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☒ ☒ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Section 5.4 opportunity for at least one hour of daily access to Recreation Programs include reading, unscheduled activities such as leisure reading, letter ☒ ☒ ☒ writing, entertainment, television, radio, writing, and entertainment. Activities shall be music, video and games. supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Section 5.4 opportunity for at least one hour of large muscle The facility has a structured Physical activity each day. ☒ ☒ ☒ Training program to ensure youth are exercising and participating on large muscle exercise daily. The administrator/manager may suspend, for a period not Section 5.4 to exceed 24 hours, access to recreation and programs. ☒ ☒ ☒ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Section 5.5 Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☒ ☒ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☒ ☒ Section 5.5.3 (A) (b) availability of clergy; and, ☒ ☒ ☒ Section 5.5.3 (c) availability of religious diets. ☒ ☒ ☒ Section 5.5.4 Religious Diets Section 5.14.7 Therapeutic Diets 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1373 WORK PROGRAM Section 5.2 The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☒ ☒ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Section 5.7.1 Visiting Programs Section 5.7.5 Special Visits The facility administrator shall develop and implement Section 5.7.5 (G) Children Visits written policies and procedures for visiting, that include Section 5.7.7 Supportive Adults provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing The facility just changed the visiting ☒ ☒ ☒ in loco parentis, and children of youth. Other family schedule to Saturdays and Sundays to members, such as grandparents and siblings, and accommodate families in a 2-hour block. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Section 5.7.1 (A) the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, ☒ ☒ ☒ whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Section 5.7.2 (E) hours per week. Visits may be supervised, but ☒ ☒ ☒ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Section 5.7.5 Special Visits minimum and/or outside of the regular visiting hours, Section 5.7.6 Professional Visits shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☒ ☒ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Section 5.7 alternative, but not as a replacement, to in-person ☒ ☒ ☒ The facility uses Skype to facilitate visits. visiting. 1375 CORRESPONDENCE Section 5.11 Mail Policy The facility administrator shall develop and implement ☒ ☒ ☒ written policies and procedures for correspondence which provide that: 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (a) there is no limitation on the volume of mail that youth Section 5.11 (B) ☒ ☒ ☒ may send or receive; (b) youth may send two letters per week postage free; ☒ ☒ ☒ Section 5.11.1 (F) (c) youth may correspond confidentially with state and Section 5.11.3 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☒ ☒ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Section 5.11.1 (D) in (c), may be read by staff only when there is ☒ ☒ ☒ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Section 5.13Telephone Policy The administrator of each juvenile facility shall develop ☒ ☒ ☒ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Section 5.1.2 (I) Mandatory Programming- Section 5.1.5 Access to Legal Services The facility administrator shall develop written ☒ ☒ ☒ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Section 5.1.2 (I)(1) ☒ ☒ ☒ attorneys and their authorized representatives; (b) provision for confidential consultation with Section 5.1.2 (I)(2) ☒ ☒ ☒ attorneys; and, (c) unlimited postage free, legal correspondence and Section 5.1.2 (I)(3) ☒ ☒ ☒ cost-free telephone access as appropriate. 1390 DISCIPLINE Section 6.4.1(B) and (C) Discipline Process The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☒ ☒ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☒ ☒ Section 6.4.3(A) Bullet 1 (b) daily shower, access to drinking fountain, toilet and Section 6.4.3(A) Bullet 2-5 ☒ ☒ ☒ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☒ ☒ Section 6.4.3(A) Bullet 6 (d) contact with parent or attorney; ☒ ☒ ☒ Section 6.4.3(A) Bullet 7 (e) exercise; ☒ ☒ ☒ Section 6.4.3(A) Bullet 8 (f) medical services and counseling; ☒ ☒ ☒ Section 6.4.3(A) Bullet 9 (g) religious services; ☒ ☒ ☒ Section 6.4.3(A) Bullet 10 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (h) clean and sanitary living conditions; ☒ ☒ ☒ Section 6.4.3(A) Bullet 11 (i) the right to send and receive mail; ☒ ☒ ☒ Section 6.4.3(A) Bullet 12 (j) education; and, ☒ ☒ ☒ Section 6.4.3(A) Bullet 13 (k) rehabilitative programming. ☒ ☒ ☒ Section 6.4.3(A) Bullet 14 The facility administrator shall establish rules of conduct Section 6.5 Rule Violations and and disciplinary penalties to guide the conduct of youth. Disciplinary Sanctions Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☒ ☒ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS Section 6.4 Progressive Discipline Section 6.5 Rule Violations and The facility administrator shall develop and implement Disciplinary Sanctions written policies and procedures for the administration Section 6.6 Disciplinary Due Process of discipline which shall include, but not be limited to: We reviewed 27 incident reports including Due Process (DP). The form and timeliness were in line with regulation. The noted sanctions and counseling for minor rule violations revealed staff engaged with and worked to mentor youth rather than discipline them. It is noted the facility reported 1535 incidents in involving DP in 2019. This number is exceptionally high and includes every rule violation reported for the entire year, including minor violations and self- harm incidents. We asked for the number of major incidents for the last 6 months (September 2019 – February 2020) and ☒ ☒ ☒ found 131 incidents. The monthly average was 128 incidents per month for 2019 compared to 22 per month for the last 6 months. We provided technical assistance recommendations for the facility to return to using “Consequence” forms for minor rule violations, documenting the minor violation and the minor sanction, if any is imposed. Most the minor violations, according to staff and youth we interviewed, resulted in a staff counseling the youth. The amount of time spent completing an incident report and complete DP is consuming. The consequence form is appealable, entered in Caseload Explore so new and old minor violations can be seen, and most importantly, allow staff more time to supervise and re-direct behavior. (a) designation of personnel authorized to impose Section 6.4.3 (B) ☒ ☒ ☒ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☒ ☒ Section 6.4.3 (B) (c) definition of major and minor rule violations and Section 6.5.2-4 their consequences, and due process requirements; ☒ ☒ ☒ Section 6.5.5 Commitment Program Rules and Sanctions (additional) (d) trauma-informed approaches and positive behavior Section 6.4.1 (C) ☒ ☒ ☒ interventions; 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS (e) minor rule violations may be handled informally by Section 6.6.3 Disciplinary Due Process for counseling, advising the youth of expected conduct Minor Rule Violations imposing a minor consequence. Discipline shall be accompanied by written documentation and a The facility currently completes an incident policy of review and appeal to a supervisor; and, report and full due process for minor rule ☒ ☒ ☒ violations. We provided technical assistance to complete a lesser form of documentation and appeal request in line with the Consequence Sheet used by the agency before. (f) major rule violations and the discipline process Section 6.6.4 Disciplinary Due Process and ☒ ☒ ☒ shall be documented and require the following: Major Rule Violations (1) written notice of violation prior to a hearing; ☒ ☒ ☒ Section 6.6.4 (A)(3)(1) (2) accommodations provided to youth with Section 6.4.1 (E) disabilities, limited literacy, and English ☒ ☒ ☒ language learners; (3) hearing by a person who is not a party to the Section 6.6.4 (A)(3)(2) ☒ ☒ ☒ incident; (4) opportunity for the youth to be heard, present Section 6.6.4 (A)(3)(3) ☒ ☒ ☒ evidence and testimony; (5) provision for youth to be assisted by staff in the Section 6.6.4 (A)(3)(4) ☒ ☒ ☒ hearing process; (6) provision for administrative review. ☒ ☒ ☒ Section 6.6.4 (A)(3)(5) (g) violations that result in a removal from camp or Section 6.5.5 (I) commitment program, but not a return to court, will ☐ ☒ ☒ follow the due process provisions in subsection (e) above. f 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 47 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☒ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☐ ☒ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7703 7704 7708 Tulare JDF JDFC JYF JH and Camp 18-20 - 48 - J453 JUV PRO-Eff. 01-01-2019 PHYSICAL PLANT EVALUATION BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: 4/98 Title 24, California Code of Regulations (CCR) BSCC Code: 7703, 7704 & 7708 FACILITY NAME: Tulare County Juvenile Detention Facility (JDF) FACILITY TYPE: JH Tulare County Youth Detention Facility (YDF) Camp Tulare County Juvenile Detention Facility Camp (JDFC) Camp APPLICABLE REGULATIONS (Check All That Apply): 4/98: X OTHER: FIELD REPRESENTATIVE: Elizabeth Gong DATE: February 24, 2020 ARTICLE/SECTION JDF JDFC YDF COMMENTS Reception/Intake Admission (JH; 1.1) *NOTE* The JDFC and YDF are inside the JDF. Yes N/A N/A Weapons locker located in the sally port of the Contains a weapons locker as specified in these regulations Juvenile Detention Facility. Contains a secure room for the confinement of minors Yes *There are 8 holding cells in Intake area of the N/A N/A pending admission to JH Juvenile Detention Facility. Provides access to a shower Yes N/A N/A There are 2 showers available. Provides a secure vault or storage space for minor's Yes N/A N/A valuables Provides telephone access to minors Yes N/A N/A Provides staff access to hot and cold running water Yes N/A N/A Locked Holding Room (1.2) Rooms comply based on rated capacity. N/A N/A Contains a minimum of 15 square feet of floor area per Yes minor Provides no less than 45 square feet of floor area Yes N/A N/A Contains seating to accommodate all minors as specified in Yes N/A N/A these regulations Provides access to a toilet, washbasin and drinking Yes N/A N/A fountain as specified in these regulations Maximizes staff visual supervision Yes N/A N/A Natural Light (1.3) No windows in sleeping rooms, however, light comes in via dayrooms with exterior windows. Visual access to natural light is provided in locked sleeping Yes Yes Yes rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) The facility is a Podular design. N/A N/A N/A Corridors in living areas are at least eight feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain Yes N/A N/A sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) Have a toilet, wash basin and drinking fountain unless a Yes Yes Yes procedure is in effect to provide other access to these fixtures. 7703 7703 7704 7708 Tulare JDF-YDF-JDFC PHY 18-20 - 1 - J456 PHY 4-98.dot (9/98) ARTICLE/SECTION JDF JDFC YDF COMMENTS Single Occupancy Sleeping Rooms (1.7) Yes Yes Yes Minimum of 63 square feet of floor area and a clear ceiling height of eight feet. A door view panel is constructed of security glazing and is The window panel is 87.5” (25" x 3.5"). Yes Yes Yes a maximum of 144 square inches. Double Occupancy Sleeping Rooms (1.8) Yes Yes Yes Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet. A door view panel is constructed of security glazing and is Yes Yes Yes a maximum of 144 square inches. Dayrooms (1.10) Yes N/A N/A JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of N/A Yes Yes floor area per minor. All dayrooms provide access to toilets, wash basins, Access is via toilets in each room. Yes Yes Yes drinking fountains and showers. Physical Activity and Recreation Spaces (NA SPJH; 1.11) Yes Yes Yes Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space. Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor Yes Yes Yes space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor-outdoor space, plus Yes Yes Yes a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. At least one half of the dedicated indoor-outdoor space is a Yes Yes Yes paved or "like" surface. A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient Yes Yes Yes size to comply with Title 15, § 1371. Outdoor recreation area lighting allows for evening Yes Yes Yes activities and provides security. Academic Classrooms (NA SPJH; 1.12) Yes Yes Yes Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility. Yes Yes Yes Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a Yes Yes Yes minimum of 28 square feet floor space per minor. There is a communication system in each classroom that There are intercoms and cameras in classrooms. Yes Yes Yes allows for immediate response to emergencies. Safety Room (1.13) Applies only to 2 safety rooms in the intake area in the Juvenile Detention Facility. The safety Yes N/A N/A Provides a minimum of 63 square feet of floor space and a room in medical is undersize but not used and is minimum clear ceiling height of eight feet. not rated. Limited to one minor. Yes N/A N/A 7703 7703 7704 7708 Tulare JDF-YDF-JDFC PHY 18-20 - 2 - J456 PHY 4-98.dot (9/98) ARTICLE/SECTION JDF JDFC YDF COMMENTS Padded as specified in these regulations. Yes N/A N/A There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room N/A Yes N/A and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations. Yes N/A N/A Access to a toilet, wash basin and drinking fountain is Yes N/A provided. N/A Medical Examination Room (NA SPJH; 1.14) Located in the Juvenile Detention Facility. There is a minimum of one suitably equipped medical Yes N/A N/A examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is used Yes N/A for no other purpose; N/A Privacy for minors; Yes N/A N/A Lockable storage for medical supplies; Yes N/A N/A Not less than 144 square feet floor space with no single N/A Yes N/A dimension less than seven feet; Hot and cold running water. Yes N/A N/A Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and Yes N/A N/A pharmaceutical preparations as specified by Title 15, § 1438. Dining Areas (NA SPJH; 1.16) Youth eat all meals in the dayroom. There is a minimum of 15 square feet floor space and Yes Yes sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same Yes Yes room, unless there is an appropriate visual barrier. Visiting Space (1.17) Yes Yes Visiting space is provided. Institutional Storage (1.19) There is a minimum of 80 cubic feet of storage space per Yes Yes minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Youth’s personal belongings are stored in locked cabinets in each individual pod dayroom. Youth Yes Yes Each minor has a minimum of nine cubic feet of secure have no personal storage area in room. Additional storage space for personal clothing and belongings. storage is in intake area and warehouse. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as Yes Yes fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet Yes Yes containing a mop sink and sufficient area for storing cleaning implements within the security area. 7703 7703 7704 7708 Tulare JDF-YDF-JDFC PHY 18-20 - 3 - J456 PHY 4-98.dot (9/98) ARTICLE/SECTION JDF JDFC YDF COMMENTS Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding Yes Yes rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire Yes Yes and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Visitation rooms are used for confidential consultations. Yes Yes Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors. There is a minimum of one suitably furnished interview Yes Yes room for each 30 minors in JHs. There is a minimum of one suitably furnished interview Yes Yes room in each camp. Court Holding Room for Minors (1.26) Located in adjacent court building. Yes Yes Contains a minimum of 10 square feet of floor area per minor. Limited to no more than 16 minors. Yes Yes Provides 40 square feet of floor area and a minimum clear Yes Yes ceiling height of eight feet. Contains seating to accommodate all minors. Yes Yes Contains a toilet, wash basin and drinking fountain as Yes Yes specified in these regulations. Maximizes staffs' visual supervision of minors. Yes Yes Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; Yes Yes 1:10 in camps; and, 1:8 in locked sleeping rooms. One toilet and one urinal may be substituted for every 15 boys. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 in JH; 1:10 Yes Yes in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Yes Yes Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 7703 7703 7704 7708 Tulare JDF-YDF-JDFC PHY 18-20 - 4 - J456 PHY 4-98.dot (9/98) ARTICLE/SECTION JDF JDFC YDF COMMENTS Showers (2.4) Showers provide tempered water and are available on Yes Yes living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provided for inmate privacy without Yes Yes mitigating staff's ability to supervise. Beds (2.5) Yes Yes Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less Yes Yes than 36 inches apart. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at Yes Yes desk level in locked sleeping rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility Yes Yes and is conducive to sleep. Padding (2.7) Padding in safety rooms covers the floor, door and walls to Yes N/A N/A a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire Yes N/A N/A sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated Yes N/A N/A construction; firmly bonded to all padded surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench Yes N/A N/A seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) In vehicle sally port and the lobby entrance. Weapons lockers are located outside the security perimeter Yes N/A N/A of the facility. (Personnel do not bring any weapon into the security area.) Equipped with individual compartments, each with their Yes N/A own locking device. N/A Design Requirements (201(c)6 Design requirements as specified in Title 24, Part 1, Yes Yes Yes 210(c)6 are met. (See regulation for specific requirements and not any areas of non-compliance in the "comments" section.) 7703 7703 7704 7708 Tulare JDF-YDF-JDFC PHY 18-20 - 5 - J456 PHY 4-98.dot (9/98) BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7703, 7704 and 7708 FACILITY: Tulare County Juvenile Detention Facility (JDF) TYPE: JH RC: JDF: 60 Tulare County Youth Detention Facility (YDF) CAMP YDF: 60 Juvenile Detention Facility Camp (JDFC) CAMP JDFC: 90 Total RC: 210 FIELD REPRESENTATIVE: Elizabeth Gong DATE: February 24, 2020 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S Booking Intake & Release Irregular Shape B1 Holding 1998 1 0 (2) (2) 1 1 1 58 Sq. Ft. Note: RC is limited by3’ bench for seating. B2 Holding 1998 1 0 (2) (2) 9' x 6.3' x 10' 1 1 1 Note: RC is limited by 3’ bench for seating. Irregular Shape B3 Holding 1998 1 0 (0) (0) 1 1 1 54 Sq. Ft. Note: No seating available, equipped with a handicap accessible toilet/sink/fountain unit. Irregular Shape B4 Safety 1998 1 0 (1) (1) 1 82 Sq. Ft. B5 Safety 1998 1 0 (1) (1) 10.5' x 7.4' x 10' 1 Note: B5 is the smaller of the safety cells. Flush ring toilets are located in both safety cells. Voice activated intercom in ceiling. B6-8 Holding 1998 3 0 (5) (5) 10.5' x 8' x 10' 1 1 1 Note: 10.5' bench, less 3 Sq. Ft. pipe chase. B9 Holding 1998 1 0 (6) (6) 10.5' x 8.5' x 10' 1 1 1 Note: 10.5' bench, less 3 Sq. Ft. pipe chase. Two showers (1 ADA assessable) are available in intake area, storage located in intake office. Conveyer system for clothing storage. Medical Area Isolation 1-2 Medical 1998 2 1 (1) (2) Note: Negative pressure rooms. Medical Hold Holding 1998 1 0 (6) (6) 10' x 13.75' x 9' 1 1 1 Note: 10' Bench. Med 1-8 Medical 1998 8 0 (1) (8) Note: Eight medical rooms with removable cots. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7703 7704 7708 Tulare JDF-JDFC-YFC LAS 18-20 - 1 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S Medical Safety 1998 1 0 (0) (0) 7.6' x 7.3' x 10' 1 Note: Undersized room containing 55.6 Sq. Ft. This safety room is not in use. Housing Pod #1 JDF: This Pod was not occupied during the inspection. Unit A Single 1998 15 1 1 15 6.6' x 9.75' x 8” 1 1 1 (lower)/10'(upper) General Population Female Unit B Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 General Population Male Unit C Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 General Population Male Unit D Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 General Population Male NOTE: There are 8 rooms on lower floor, 7 on upper floor. There are 3 showers off the dayroom. Attached Exercise Yard: 2,736 square feet. Each unit contains 570 square feet dayroom space. All units share one common dayroom containing 1,293 square feet of dayroom space. The RC for Pod 1 is 60. Housing Pod #2 YDF: This Pod was not occupied during the inspection. A Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 B Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 C Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 D Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 Note: The YDF houses Short and Mid-term Program male youth. Housing Pod #5 JDFC On the day of the inspection, all in-custody youth weree occupying this Pod due to low population. A 1-7 Double 1998 7 2 2 14 12.6'x 8.1'x 8' 1 1 1 A 8-14 Single 1998 7 1 1 7 12.6'x 8.1'x 10' 1 1 1 Note: Female Detention and Commitment Program youth; 5 showers in unit: 3 upstairs, 2 downstairs. 21 beds on entire unit. B 1-8 Double 1998 8 2 2 16 12.6'x 8.1 x 8' 1 1 1 B 9-16 Single 1998 8 1 1 8 12.6'x 8.1'x 10' 1 1 1 Note: General Pop Detention Male Youth: 6 showers in unit: 3 upstairs, 3 downstairs. 24 beds on entire unit. C 1 Single 1998 1 1 1 1 12.6'x 8.1'x 10' 1 1 1 ADA C 2-8, 16 Double 1998 7 2 2 16 12.6'x 8.1' x 8' 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7703 7704 7708 Tulare JDF-JDFC-YFC LAS 18-20 - 2 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S C 9-15 Single 1998 7 1 1 7 12.6'x 8.1'x 10' 1 1 1 Note: Male Commitment Program youth; 6 showers in unit: 3 upstairs, 3 downstairs. 23 beds on entire unit. D 1-7 Double 1998 7 2 2 14 12.6'x 8.1' x 8' 1 1 1 D 8-14 Single 1998 7 1 1 7 12.6'x 8.1'x 10' 1 1 1 Note: Maximum Security Detention Male youth; 5 showers in unit: 3 upstairs, 2 downstairs. 21 beds on entire unit. Note: The corner rooms in the pod are slightly larger (approx. 112 square feet). Attached exercise yard is 2,812 square feet and there is one common dayroom, shared by all of the units, that contain 1,293 square feet of dayroom space. Each unit includes 1,176 square feet dayroom space. Additionally, double rooms are located on the lower level; single rooms are located on the upper level. Ceiling fixtures are below 8' level on lower level rooms. The 14-16 Inspection corrected Unit C to reflect the ADA room and Double/Single designations. **The RC for Pod 5 is 90. Court Holding Rooms Holding 1998 2 0 6.75'x8.75'x10' 1 1 1 Note: Less 3 square feet pipe chase Holding 1998 2 0 9.6'x8.75'x10' 1 1 1 Note: Less 3 square feet pipe chase Holding 1998 2 0 6.75'x8.75'x10' 1 1 1 Note: Less 3 square feet pipe chase Holding 1998 2 0 9.6'x8.75'x10' 1 1 1 Note: Less 3 square feet pipe chase Note: The Tulare Sheriff Department staff operates Court holding. Probation staff supervises minors while detained in the court holding rooms. Sheriff bailiffs move minors between the courtroom and the holding rooms. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7703 7704 7708 Tulare JDF-JDFC-YFC LAS 18-20 - 3 - J460 LAS JUV.dot (9/98)