Tulare PROB JDF Camp SYTF (2025-2026 inspection cycle)

September 4, 2025 Kelly Vernon, Chief Probation Officer Tulare County Probation Department 3241 West Noble Avenue Visalia, CA 93277 2025-2026 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, TULARE COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Vernon: The 2025-2026 Comprehensive Inspection of the Tulare County Probation Department has been completed. A pre-inspection briefing was held on Thursday, February 13, 2025, and the following facilities were inspected between Monday, August 25, 2025, and Thursday, August 28, 2025: FACILITY NAME BSCC # FACILITY TYPE Tulare Juvenile Detention Facility 7703 JH Tulare Youth Detention Facility 7704 CAMP Tulare Secure Youth Treatment Facility 7707 SYTF Tulare Juvenile Detention Facility Camp 7708 CAMP These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition to the inspection(s) by the Board of State and Community Corrections (BSCC), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation and Living Area Space Evaluation attachments for information related to Rated Capacity. Kelly Vernon Chief Probation Officer Page 2 An Exit Briefing with your staff was held on Thursday, August 28, 2025; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. The agency continues to experience staffing shortages, but recruitment is strong. Of concern was the vacancies in the Institution Supervisor series, however, the agency plans to open the position in the coming months. We left the debrief very optimistic that the youth in Commitment and SYTF programs will be able to take advantage of the Training Facility for online education and group programming for special events, or with GEO Providers. Also, that more youth will be able to benefit from the exceptional Vocational Education Program to learn real-life skills for employment as they approach re-entry. * * * Please email me at elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, ELIZABETH GONG Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Tulare County Juvenile Court* Chair, Juvenile Justice Commission, Tulare County* Chair, Board of Supervisors, Tulare County* County Administrator, Tulare County* Mike Santos, Tulare County Probation Deputy Chief – Juvenile Division Joe Pinheiro, Tulare County Division Manager – Juvenile Facilities *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7703+ Tulare PROB JH Camp SYTF CI LTR 25-26 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7703 FACILITY NAME: Tulare County Juvenile Detention Facility FACILITY TYPE: JH PERSON(S) INTERVIEWED: Kelly Vernon, Chief Probation Officer; Mike Santos, Deputy Chief Probation Officer – Juvenile Services; Joe Pinheiro, Division Manager Juvenile Detention Facility; Jose Calderon, Supervising Probation Officer (SPO); May Xiong, SPO – Programs; Megan Ellison, SPO – Operations; Antonio Ramirez, Institution Supervisor (IS); Bob Ramiro, IS; Art Gasca, PCO III/IS; Susan Graf, Food Services Manager; Ben Mitchell, Integrated Wellness Solutions (IWS) Program Director; Kerri Freeman, IWS Mental Health Director; Garwinder Dehliwad, IWS Director of Nursing; Joe Andrade, Principal Tulare County Office of Education (TCOE); Claudia Morales, Program Specialist – GEO; Youth: Devin, age 18; Clarissa, age 16; Yancarlos, age 17. FIELD REPRESENTATIVE: Elizabeth Gong DATE: August 25 – 28, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS May 17, 2023 December 9, 2024* On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented There were two corrections required to be inspection and evaluation from the following: ☒ ☐ ☐ completed. The corrections were made and (a) county building inspector or person designated by the the Resource Management Agency confirmed Board of Supervisors to approve building safety; correction. (b) fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code Section October 6, 2022 13146.1(a) and (b); May 17, 2024 The agency had committed to do annual Fire Inspections during the 2023 Comprehensive ☒ ☐ ☐ Inspection which exceeds regulation. The new Division Manager will ensure an Inspection is completed this year as he feels it is important to ensure facility safety. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 1 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health: November 29, 2023 October 1, 2024 Medical/Mental Health: November 29, 2023 October 1, 2024* Nutritional Health: November 16, 2023 October 1, 2024 * The 2024 Medical and Mental Health Inspections were found compliant; but we noted many ‘suggested’ areas for improvement for 12 separate Medical ☒ ☐ ☐ regulations, noting inadequate documentation among other things. In discussion with the Integrated Wellness Solutions (IWS) Program Director, it was learned the transition from Wellpath to IWS on June 30, 2024, to July 1, 2024, was not a smooth one and many documents were not kept for the incoming provider. This created essential materials having to be restarted or recreated by IWS. They have a 2025 Inspection in September which we will request from the agency when completed to ensure all areas suggested are resolved. (d) county superintendent of schools on the adequacy of educational services and facilities as required in Section June 21, 2024 1370; ☒ ☐ ☐ June 11, 2025 (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, February 21, 2023 ☒ ☐ ☐ November 27, 2024 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or December 6, 2023 Probation Commission as required by Section 240 of the February 13, 2025* Welfare and Institutions Code. ☒ ☐ ☐ *The JJC Report is dated in 2025 but the actual on-site inspection by the Commission occurred on several dates in 2024. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed Note: Compliance with this section is determined by in a memorandum completed by Chief receipt of the Chief Probation Officer’s certification letter Probation Officer Kelly Vernon dated July 24, confirming that all elements of regulation are met. 2025. (a) Appointment ☒ ☐ ☐ The memorandum verifies the agency hires In each juvenile facility there shall be a superintendent, qualified candidates that meet the director or facility manager in charge of its program and specifications required by the agency and employees. Such superintendent, director, facility regulation. manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 2 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Employee Qualifications Each facility shall: Section 2.2.1 Personnel Appointment and (1) recruit and hire employees who possess Qualifications knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable Section 2.2.1 (A) civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and Section 2.2.1 (A) evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board Section 2.2.1 (C) ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in Section 2.2.1 (B) accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Section 2.2.1 (D) facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 3 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Section 2.1 Staffing Each juvenile facility shall: Section 2.1(F)(1) (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The Juvenile Facilities (JF) have one Division programming, to provide for safety and security of youth Manager, three Supervising Probation and staff, and meet established standards and Officers, 14 Institution Supervisors (IS), 60 regulations; Probation Corrections Officers (PCO), four Transportation Officers, six Intake Officers, 14 Detention Services Officers, and 10 Kitchen, Laundry, and Warehouse staff. There are 33 vacant PCO I/II/III positions, five vacant IS positions, and nine staff on a long- term Leave of Absence (LOA). All PCO’s are core trained. Due to the shortages, the agency has a process in place to cover shifts. The Deputy Probation Officers (DPO) have been mandated to work one shift per week. The ☒ ☐ ☐ DPO schedule is based on seniority and they work in lieu of their scheduled field day. Of the approximately 110 active DPO staff, all but six have completed Correction Staff Crossover Core Training. PCO’s work a mandatory overtime shift each week. As noted in the past two Comprehensive Inspections, the schedule and administration of overtime (OT) is getting better as new staff come on board, but it remains difficult to manage. The vacant IS positions are concerning, especially as there are few current staff that meet the criteria for promotion. The agency has a plan to open recruitment in October 2025. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent Section 2.1(F)(2) ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Section 2.1(F)(3) There is a minimum of one Institutional ☒ ☐ ☐ Supervisor on duty at all times, however, we note, since the IS series works 12-hour shifts, there are typically two on duty each shift. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has Section 2.1(F)(4) completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living unit whenever there are youth in the living unit; Section 2.1(F)(5) ☒ ☐ ☐ 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 4 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) have sufficient food service personnel relative to the number and security of living units, including staff qualified Section 2.1(F)(6) and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct There is a Food Services Manager, five cooks, food preparation and servings; conduct related training ☒ ☐ ☐ a stock clerk/Warehouse staff, and three programs for culinary staff; and maintain necessary laundry technicians assigned to the facility. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, Section 2.1(F)(7) transportation, control room, facility security and other support staff for the efficient management of the facility, With regard to non-youth supervision and to ensure that youth supervision staff shall not be personnel, the facility is sufficiently staffed for diverted from supervising youth; and, their population. Integrated Wellness Solutions (IWS) provides Medical Services to youth 24 hours a day, seven days a week. Medical Services staff include a Medical Director; four full-time Registered Nurses, and two FTE Per Diem RN’s a day; 30 hours of LVN coverage; 20 hours per week of a Psychiatrist; a Dentist one day per week; and a Dental Hygienist. IWS Mental Health provides Mental Health Services Monday through Friday, but is available 24 hours a day, via on-call. Staffing includes the Mental Health Director; two Clinicians; two Group Facilitators; one Case Manager; and one Discharge Planner shared between Medical and Mental Health. ☒ ☐ ☐ GEO provides programming for Commitment and SYTF youth and are staffed with a Program Supervisor and three Program Specialist/Facilitators. These staff are on site Monday through Saturday. The Detention youth receive programming services via Mental Health and unit staff. Facility staff facilitate Programming with Directed Activities, a comprehensive programming guide which meets the regulation. We strongly urge the inclusion of GEO Services to facilitate Detention Programming, especially to the two High Risk Offender units, who represent a long-term custodial youth population. Building maintenance, security and transportation staff, and support staff are not responsible for youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Section 2.1(F)(8) temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 5 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) Juvenile Halls (A) during the hours that youth are awake, one Section 2.1 (B) wide-awake youth supervision staff member on duty for each 10 youth in detention; Pod 5 houses youth in Detention, with the four units as follows: A: WIC 707b Max Security General Population (GP) male youth; B: GP ☒ ☐ ☐ and Commitment Female youth; C: GP non- WIC 707b male youth, and D: WIC 707b Max Security GP male youth. Each unit is staffed to an 1:10 ratio. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake Section 2.1(C) youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Section 2.1 number of youth in detention, unless an arrangement has been made for backup support We reviewed the staff schedules and roster, services which allow for immediate response to ☒ ☐ ☐ noting there are at minimum eight staff on duty emergencies; and, during sleeping hours, well beyond the minimum required ratio. (D) at least one youth supervision staff member on duty who is the same gender as youth housed in Section 2.1(D) ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of Section 2.1(G) personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a SPJH, therefore, the awake youth supervision staff member on duty for ☐ ☐ ☒ balance of this section will be left blank. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 6 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) Camps (A) during the hours that youth are awake, one This facility is not a Camp; therefore, the wide-awake youth supervision staff member on ☐ ☐ ☒ balance of this section will be left blank. duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Section 2.6 Training and Staff Development Section 2.6.2(A) (a) Prior to assuming any responsibilities each youth Section 2.6.2(A)(1) supervision staff member shall be properly oriented to their duties, including: The Department training curriculum, updated (1) youth supervision duties; in 2024, exceeds minimum standards and includes all required elements, including: 160- to 200-hour training and orientation process, all monitored by a Field Training Officer. ☒ ☐ ☐ Staff are provided significant training including being shadowed by permanent staff, which counts as ‘on the job’ training. While on-site, we observed a recruitment group who had completed testing and physical agility processes for hire; with the tour and observation of the job duties as a step to ensure these applicants want to move forward in the process. (2) scope of decisions they shall make; Section 2.6.2(A)(2) ☒ ☐ ☐ (3) the identity of their supervisor; Section 2.6.2(A)(3) ☒ ☐ ☐ 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 7 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) the identity of persons who are responsible to them; Section 2.6.2(A)(3) ☒ ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and Section 2.6.2(A)(4) ☒ ☐ ☐ (6) ethical responsibilities. Section 2.6.2(A)(5) ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff member shall Section 2.6.2(B) receive a minimum of 40 hours of facility-specific Section 2.6.2 Bullet 1 orientation, including: Section 2.6.2 Bullet 1 (1) individual and group supervision techniques; The facility provides 160 to 200 hours of curriculum in their Orientation and Training process, depending on assignment and successful completion of three specific phases, prior to assuming any youth supervision duties. Staff assigned to Booking ☒ ☐ ☐ and Intake require more specific training. The basic requirements for all staff include New Staff Orientation/Training and Observation Training. Additional training may be provided which includes Proficiency Training (Remediation skill training) and Re- Integration Training (staff who have been absent for a period of time). This is a comprehensive and intensive training process. Section 2.6.2 Bullet 2 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the provisions of ☒ ☐ ☐ New staff receive an Orientation Binder to use this chapter; as a study tool. (3) basic health, sanitation and safety measures; Section 2.6.2 Bullet 3 ☒ ☐ ☐ Section 2.6.2 Bullet 4 (4) suicide prevention and response to suicide Suicide Prevention training is part of the attempts ☒ ☐ ☐ department’s annual training for all facility staff. (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and Section 2.6.2 Bullet 5 ☒ ☐ ☐ physical restraints; Section 2.6.2 Bullet 6 (6) review of policies and procedures referencing All new youth supervision staff are required to trauma and trauma-informed approaches; ☒ ☐ ☐ read the Policy and Procedure Manual prior to providing supervision in the facility. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 8 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Section 2.6.2 Bullet 7 This is the agency Emergency Procedures policy and procedures. The Manual was (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ updated in 2025 to ensure current responses to emergencies. The County of Tulare also has an Emergency Action Plan designed specifically to the facility site. (8) routine security measures, including facility Section 2.6.2 Bullet 8 perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Section 2.6.2 Bullet 9 mental health services; ☒ ☐ ☐ (10) documentation; and Section 2.6.2 Bullet 10 ☒ ☐ ☐ Section 2.6.2 Bullet 11 (11) fire/life safety training All new staff are provided CPR/First Aid ☒ ☐ ☐ Training within the first two months of hire, sooner if the staff is cored. (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Section 2.6.4 (A) complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training Section 2.6.4 (B) ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Section 2.6.4 (D) Training Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 9 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1324 POLICY AND PROCEDURES MANUAL Section 1.4 TCJDF Policy and Procedures All facility administrators shall develop, publish, and Manual implement a manual of written policies and procedures that address, at a minimum, all regulations that are The agency has implemented their transition applicable to the facility. Such a manual shall be made to Lexipol, including new Policy and available to all employees, reviewed by all employees, Procedures, this month. Based on our and shall be administratively reviewed at a minimum document review and reports requested prior every two years, and updated, as necessary. Those to the implementation of the new policies, we records relating to the standards and requirements set have included operational policies in place forth in these regulations shall be accessible to the Board while on site. Staff are beginning the on request. adjustment to Lexipol, having signed off an The manual shall include: ☒ ☐ ☐ understanding but continuing to realize procedural and operational changes. Subsequent inspections will utilize Lexipol procedures and practices as staff transition to them. We note there will be additional changes as a result of Regulation Revisions in the coming months. The policies and procedures noted in this inspection are compliant with regulation and address required elements of detention, commitment, and SYTF. (a) table of organization, including channels of communications and a description of job classifications; Section 1.2 Table Section 1.4 (A) ☒ ☐ ☐ Section 2.3 Job Descriptions (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Section 1.3 Purpose, Vision, Mission Justice/Delinquency Prevention Commission or Section 1.4 (B) Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Section 2.3 Job Descriptions of Institutional ☒ ☐ ☐ Positions (d) initial orientation and training program for employees; Section 2.6.2 Minimum Orientation and ☒ ☐ ☐ Training (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract Section 2.6.7 Non-Sworn Support Staff employees, school, mental/behavioral health and medical ☒ ☐ ☐ Training staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: Section 7.4 Maintenance of Youth Records (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Section 1.4 (E)(1) (2) legal and proper care of youth; Section 1.4 (E)(2) ☒ ☐ ☐ (3) maintenance of individual youth's records; Section 1.4 (E)(3) ☒ ☐ ☐ 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 10 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Section 1.4 (E)(4) (4) supply of information to the juvenile court and Section 3.1.2 Juvenile Court Release of those authorized by the court or by the law; and, ☒ ☐ ☐ Information Section 1.4(E)(5) (5) release of information regarding youth. Section 3.1.3 Juvenile Detention Facility ☒ ☐ ☐ Release of Information (g) ethical responsibilities; Section 2.6.2 (A)(5) ☒ ☐ ☐ (h) trauma-informed approaches; Section 1.4 (W) ☒ ☐ ☐ (i) culturally responsive approaches; Section 1.4 (X) ☒ ☐ ☐ (j) gender responsive approaches; Section 1.4 (Y) ☒ ☐ ☐ (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access to Section 1.4 (T); Section 4.7(B) all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to The Non-Discrimination Policy (NDP) is discrimination or harassment on the basis of actual or posted in each living unit, listed in the Youth perceived race, ethnic group identification, ancestry, Handbook, and is part of the Policy and ☒ ☐ ☐ national origin, immigration status, color, religion, gender, Procedures Manual. sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and weapons Section 7.13.6.7 Use of Force ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; Section 4.3.4 (B)(3) Intake Procedures and, ☒ ☐ ☐ Section 8.7.4 Medical Services (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. PREA policy The policy shall include an approach to preventing, detecting and responding to such conduct and any The agency has a PREA Policy, posters of a retaliation for reporting such conduct, as well as a ☒ ☐ ☐ zero tolerance for sexual assault or abuse, and provision for reporting such conduct by youth, staff or a all youth entering the facility are shown the third party. PREA video before placement in a living unit. 1325 FIRE SAFETY PLAN Section 3.0 Emergency Procedures Manual The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the The County of Tulare has an Emergency State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ Action Plan that describes each element in which shall include, but not be limited to: regulation, specific to the facility site. (a) a fire prevention plan to be included as part of the manual of policy and procedures; 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 11 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; The Monthly Fire and Life Safety Inspections include documented facility-specific elements of safety as well as a check of all First Aid kits in the facility. The facility keeps detailed logs of the elements ☒ ☐ ☐ required in monthly checks. We reviewed the monthly fire and life safety inspections from January 2025 to the date of the inspection. We suggested a method to consolidate the numerous areas to a single form, noting areas needing correction by location. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); The most recent Fire Inspection was ☒ ☐ ☐ completed on May 17, 2024. (d) an evacuation plan; There are evacuation maps throughout the facility. The Division Manager has recommended the plans be updated, ☒ ☐ ☐ laminated, and provide more detail; a task referred to the Media Division of the agency. (e) documented fire drills not less than quarterly; The facility policy is more restrictive than regulation and requires monthly fire drills at different times and days of the week. Our review of facility-wide drills revealed drills were practiced almost daily, when youth go outside for recreation or exercise. Our ☒ ☐ ☐ previous guidance was to articulate specific drills facility-wide, rather than unit by unit. The transition of new administrators has developed a process to ensure the inclusion of not just youth but all facility staff. While on-site, a drill was completed to demonstrate the intent of this practice. (f) a written plan for the emergency housing of youth in the case of fire; and, Section 3.11 Youth Fire Relocation Plan The policy indicates the agency will relocate youth to an adjacent County Juvenile Hall. The Chief Probation Officers of California ☒ ☐ ☐ (CPOC) Central Valley Region has coordinated a Mutual Aid Agreement with San Luis Obispo, Stanislaus, Mariposa, Merced, Madera, Kings, Tuolumne, and Inyo Counties if the need for emergency housing is active. (g) development of a fire suppression pre-plan in cooperation with the local fire department. Section 3.10 Fire Suppression Pre-Plan ☒ ☐ ☐ 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 12 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1326 SECURITY REVIEW Section 7.11.7 (I) Each facility administrator shall develop policies and procedures to annually review, evaluate, and document A Security Review Memorandum was security of the facility. The review and evaluation shall completed by Division Manager Joe Pinheiro include internal and external security, including, but not ☒ ☐ ☐ on July 21, 2025, outlining the review of limited to, key control, equipment, and staff training. internal and external facility security measures. 1327 EMERGENCY PROCEDURES Emergency Procedures Manual (EPM) The facility administrator shall develop facility-specific EPM 2.0 Escape policies and procedures for emergencies that shall 5.0 Hostage include, but not be limited to: 7.0 Facility Disturbances (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ The agency has an updated EPM (2025), which all youth supervision staff are required to read annually. EPM 8.0 Civil Disturbances (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ 8.1 Active Shooter/Terrorist Attack (c) fire and natural disasters; EPM 9.0 Natural Disasters ☒ ☐ ☐ The facility has sprinklers checked two times (d) periodic testing of emergency equipment; ☒ ☐ ☐ each year and alarms are tested monthly. (e) emergency evacuation of the facility; and EPM 6.0 Evacuation Plan ☒ ☐ ☐ Staff are required to review the EPM one time (f) a program to provide all youth supervision staff with per year. Staff are required to verify this an annual review of emergency procedures. ☒ ☐ ☐ review by a corresponding email to administrators. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 13 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS Section 3.4.1 (B) Unit Shift Logs The facility administrator shall develop and implement Section 3.4.3 (A) Guard 1 Visual Cell Safety policy and procedures that provide for direct visual Checks observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth We reviewed safety checks for the months of are asleep or when youth are in their rooms, confined in January, April, and July 2025. holding cells or confined to their bed in a dormitory. Supervision is not replaced, but may be supplemented We found the checks to be random and varied, by, an audio/visual electronic surveillance system mostly between 12-15 minutes. With the new designed to detect overt, aggressive or assaultive Guard 1 System, most checks were found to behavior and to summon aid in emergencies. All safety be more consistently varied and random than checks shall be documented with the actual time the past inspections. check is completed. The agency had a process in place for auditing these checks; however, the audits are not ☒ ☐ ☐ consistently applied and inclusive of all staff, only those working during a random audit. We strongly encourage a daily audit to ensure all staff are reviewed as to their timeliness and randomness as a quality assurance exercise. Our review of the checks for January: approximately 23,436 checks; April: approximately 22,650 checks; and July: approximately 23,436 checks, revealed less than 100 late checks, or .0043%. We believe a more consistently applied audit approach will result in fewer late checks as all staff are consistently held accountable. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 14 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN Section 8.14 Suicide Recognition and The facility administrator, in collaboration with the Prevention healthcare and behavioral/mental health administrators, Y-B-05, 6.7 Integrated Wellness Solutions shall plan and implement written policies and Manual procedures which delineate a Suicide Prevention Plan. The plan shall consider the needs of youth experiencing There have been 63 incidents of suicidal past or current trauma. Suicide prevention responses statements or gestures since January 2025, shall be respectful and in the least invasive manner and no attempts. Of the youth placed on consistent with the level of suicide risk. The plan shall suicide or special watch this year, 51 incidents include the following elements: were verbal statements of self-harm and 12 involved a suicidal gesture. We reviewed 16 incidents and found agency partners responded per policy and met the requirements in regulation, objectives in policy, and had a consolidated approach in practice. Because medical staff are on site, they make the decision for suicide or special watch pending response from Behavior Health if they are not on site. Of the incidents, we reviewed, response from all was timely and informative to facility staff in terms of expectations. ☒ ☐ ☐ The facility plan articulates procedures to follow for suicide events but also provides information for staff of what to look for, be aware of, and develop an understanding of critical timing of these high-risk events which illustrate the risk for suicide behaviors. It is a plan with informative triggers for staff to be aware of and is supported by 24/7 medical staff on site as well as on-site/on-call Behavior Health. Our review of the IWS Manual and Policy as it relates to Suicide Prevention is a summary with placement in the Safety Room and/or Safety Gown only if warranted, assessing for the least restrictive environment. All agency partners communicate daily regarding any youth presenting suicidal behaviors. Medical staff, now under the same umbrella company as IWS, take the lead as they are on site all hours each day, however, on-site or on-call IWS Behavior Health responds immediately. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training Section 8.14.1 and the Juvenile Corrections Officer Core Course. All staff receive Suicide Prevention Training in Core and annually. Staff assigned to the Intake ☒ ☐ ☐ unit receive additional training for screening and recognizing if a youth is at risk for suicide or self-harm. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 15 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Screening, Identification Assessment and Precautionary Protocols Section 8.14 (A)(1) (1) All youth shall be screened for risk of suicide at intake and as needed during detention. The facility completes numerous assessments and screenings of youth by probation, medical, and behavior health staff at admission. The ☒ ☐ ☐ MAYSI, medical screening, and referral to mental health for assessment articulate risks at admission. We reviewed timelines for the intake implementation of the MAYSI upon admission. (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk Section 8.14.1 ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall Section 8.14 (A)(1) and (2) be referred to behavioral/mental health staff for a ☒ ☐ ☐ Section 4.3.4 (A)(6) suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the Section 8.14 (A)(4) behavioral/mental health assessment. ☒ ☐ ☐ Section 4.3.1 (10) (c) Referral process to behavioral/mental health staff for assessment and/or services. Section 8.14 Section 8.2.3 (C) ☒ ☐ ☐ Section 4.3.4 (A)(6) (d) Procedures for monitoring of youth identified at risk for suicide. Section 8.14. ☒ ☐ ☐ Section 4.3.1 (10) (e) Safety Interventions (1) Procedures to address intervention protocols for Section 8.14.5 (A) youth identified at risk for suicide which may Section 8.14.5 (D) ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- informed approaches Section 8.14.5 (A)(11) ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ Section 8.14.4 (A) and (B) (f) Communication (1) The intake process shall include communication Section 4.3.2 (C) with the arresting officer and family guardians regarding the youth’s past or present suicidal The intake unit is adjacent to Medical and ☒ ☐ ☐ ideations, behaviors or attempts. Behavior Health offices, allowing for constant and timely communication. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 16 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information sharing about youth at risk for suicide with youth Section 8.14 (A) supervision, healthcare, and behavioral/mental health staff. All agency partners communicate daily regarding any youth presenting suicidal behaviors. Medical staff takes the lead as they ☒ ☐ ☐ are on-site 24/7 and with IWS Behavior Health on-site or on-call, youth receive immediate services. The agency promotes a coordinated approach to youth behavior, response, and follow-up. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Section 8.14.4 (D)(1) (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Section 8.14.4 (D)(2) ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Section 8.14.4(D)(3) ☒ ☐ ☐ (h) Documentation (1) Documentation processes shall be developed to Section 8.14.0 (A)(1) ensure compliance with this regulation ☒ ☐ ☐ Section 8.14.4 (D)(4) Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services Section 8.14.5 (J) and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Section 3.6 Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ The agency reports no pending legal actions. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED Section 8.14.8 Suicide Attempt, Critical Illness, Injury or Death of a Youth (1) Death of a Youth. Section 8.14.9 (C)(4) and (5) Death of a Youth (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental There have been no youth deaths this cycle. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 17 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Section 8.14.9 (G) and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Section 8.14.9 (E)(3) Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 Section 8.14.9 (E)(3)(a) calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with the Section 8.14.8 (D) 1 health administrator, shall develop written policies and procedures for the notification to necessary The facility process for serious illness and parties, which may include the Juvenile Court, the ☒ ☐ ☐ injury includes notification to all parties in the parent, guardian or person standing in loco parentis event of an incident as defined by medical and the youth’s attorney of record in the case of a staff, who are on duty 24 hours each day. serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Section 7.3.4 Administrative Count Records Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Section 4.7.8 Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 18 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES Section 4.3 Admittance Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth The facility has numerous screening and that emphasize respectful and humane engagement assessment tools, including: the SOGIE, with youth, and reflect that the admission process may Victim Vulnerability Assessment, and an be traumatic to youth who may have already Intake Assessment with a Behavior Health experienced trauma. Policies shall be trauma-informed, Assessment. Each are facilitated by probation culturally relevant, and responsive to the language and staff, medical personnel, and behavior health literacy needs of youth. In addition to the requirements clinicians. There are RN’s on duty 24 hours of Sections 1324 and 1430 of these regulations: each day and mental health services available eight hours each day on-site (services shared with the jail) and on-call, allowing for all required elements of regulation. The process and practice includes intake responsibilities for admitting a youth, ☒ ☐ ☐ questionnaires and screenings by medical staff including all aspects of a youth’s personal, physical, and mental presentations, and a series of mental health assessments, facilitated by medical staff and referred to Behavior Health IWS staff if mental health is not on site. The process flows well, especially given the proximity to the intake unit. We reviewed a significant sampling of intake forms and assessments for each population, finding the process consistent with policy, regulation, and the intent of admitting a youth. We were impressed with the amount of information obtained and relayed during this process. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of Section 4.3.5 admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Section 4.3.3 (O) (2) Offer of a shower; ☒ ☐ ☐ Section 4.3.8 (A) (3) Documented secure storage of personal Section 4.3.6 belongings; ☒ ☐ ☐ (4) Offer of food upon arrival; Section 4.3.8 (D) ☒ ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Section 4.3.9 ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, Section 4.3.1 (3) ☒ ☐ ☐ and 1430 of these regulations; 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 19 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (7) Contact with Regional Center for the Developmentally Disabled for youth that are Section 4.9 (C)(5) suspected of or identified as having a Section 8.2 (A)(3) Initial Medical Assessment ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Section 4.6 Transgender and Intersex Youth ☒ ☐ ☐ (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive Section 4.7.1 Classification ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that Section 4.3.4 (B) Intake Procedures advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length Section 4.3.4 (B) Intake Procedures ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE Section 4.3.4 (B)(2) SOGIE Section 4.3.12 Screening for the Risk of The facility administrator shall develop and implement Sexual Abuse written policies and procedures to reduce the risk of Section 4.3.12 Bullet 1 sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of ☒ ☐ ☐ The SOGIE is a tool to assess the youth’s admission based on the following information: likelihood of being abused. The Victim (a) Prior sexual victimization or abusiveness; Vulnerability Assessment is completed to assist in determining the youth’s propensity to be victimized or to victimize. (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, Section 4.3.12 Bullet 2 queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; Section 4.3.12 Bullet 3 ☒ ☐ ☐ (d) Age; Section 4.3.12 Bullet 4 ☒ ☐ ☐ (e) Level of emotional and cognitive development; Section 4.3.12 Bullet 5 ☒ ☐ ☐ (f) Physical size and stature; Section 4.3.12 Bullet 6 ☒ ☐ ☐ (g) Mental illness or mental disabilities; Section 4.3.12 Bullet 7 ☒ ☐ ☐ (h) Intellectual or developmental disabilities; Section 4.3.12 Bullet 8 ☒ ☐ ☐ 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 20 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (i) Physical disabilities; Section 4.3.12 Bullet 9 ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, Section 4.3.12 Bullet 10 ☒ ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for Section 4.3.12 Bullet 11 supervision, additional safety precautions, or separation ☒ ☐ ☐ Section 4.3.12 (D) from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Section 4.3.12 (A) process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the Section 4.13.2 (B) facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Section 4.5 Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth from The facility release procedures begin with a custody which provide for: Multi-Disciplinary Team (MDT) meeting to assess the most appropriate re-entry plan for committed youth or a Special Needs planning meeting to address a youth’s needs as they release from detention into the community. ☒ ☐ ☐ Partners IWS Behavior Health and GEO have promoted a coordinated release process. We reviewed release paperwork related to completion of time in custody or a Court release. Both met the process outlined in regulation and policy. We also reviewed Transition Release Plans with articulated direction for the youth upon re-entry. (a) verification of identity/release papers; Section 4.5.2 (C)(1) ☒ ☐ ☐ (b) return of personal clothing and valuables; Section 4.5.2 (C)(2) ☒ ☐ ☐ (c) notification to the youth's parents or guardian; Section 4.5.2 (C)(4) ☒ ☐ ☐ (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these Section 4.5.2 (C)(8) ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; Section 4.5.2 (C)(10) ☒ ☐ ☐ 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 21 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) notification of facility mental health personnel. Section 4.5.2 (C)(8) ☒ ☐ ☐ The facility administrator shall develop and implement policies and procedures for post-disposition youth to Section 4.5.7 Transition and Re-entry Services coordinate the provision of transitional and reentry services including, but not limited to, medical and The facility has bi-weekly MDT meetings to behavioral health, education, probation supervision and determine appropriate services for school, community-based services. Behavior Health, and medical linkage upon ☒ ☐ ☐ release to the community. Field Probation Staff are included as a youth exits the facility for a smooth transition of out of custody expectations. The facility administrator shall develop and implement written policies and procedures for the furlough of youth Section 4.5.3 Temporary Releases from custody. The agency has recently reignited the Furlough Process for Commitment youth only, understanding the importance of this to facilitate successful community re-entry upon release. We reviewed the one furlough release packet, ☒ ☐ ☐ for a youth in the Long-Term Program, outlining the expectations for the home pass. The parent also signs the document indicating their responsibilities while the youth is in their care. The agency is considering a furlough process for SYTF youth as they near completion of their base term. 1352 CLASSIFICATION Section 4.7 Classification The facility administrator shall develop and implement written policies and procedures on classification of youth The agency has a streamlined process for for the purpose of determining housing placement in the male youth in detention, housing general facility. population males in one unit and WIC 707b Such procedures shall: males in two separate units. All female youth, in pre- and post-disposition programs, are housed in one unit. Post-dispositional youth are housed in Pod 2, in three separate units with both Camp program youth and SYTF youth in one unit. Although classification ☒ ☐ ☐ elements apply, most often this relates to room placement in the unit. The agency currently has 31 male youth in detention, 26 in two units with WIC 707b offenders and five non-WIC 707b youth. There were four female youth in detention, housed with five post-disposition females committed to the Short-, Mid-, and Long-Term programs. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 22 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the appropriate, Section 4.7.1 Bullet 1 least restrictive housing and program settings. Housing Section 4.7.2 Factors Affecting Unit ☒ ☐ ☐ assignments shall consider the need for single, double Assignments or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; Section 4.7.1 Bullet 2 ☒ ☐ ☐ (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall Section 4.7.1 Bullet 3 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the Section 4.7.1 Bullet 4 youth's behavior while in custody; and, Section 4.7.2 (H) Classification of youth are reviewed at the weekly Special Needs meeting and bi-weekly at the MDT meetings. The agency added policy to require assigned Institution Supervisor (IS) staff to review their (assigned) unit classifications weekly. ☒ ☐ ☐ Youth presenting behaviors demanding attention of mental health and/or medical staff, as well as teachers, are evaluated for appropriate unit placement as necessary. As noted above, the facility unit designations are static but room placement within the units are reviewed regularly. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single Section 4.7.1 Bullet 5 occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, ☒ gender identity, gender expression, mental or physical ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or Section 4.7.1 Bullet 6 status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 23 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352.5 TRANSGENDER AND INTERSEX YOUTH. Section 4.6 Transgender and Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable The facilities have process and procedure treatment of transgender and intersex youth. elements in place to address all facets of the The policies shall provide that: regulation. Medical staff assist the PCO/IS in providing resources for this population. The agency has sufficient policies for transgender ☒ ☐ ☐ youth, meeting all regulation components, including documentation regarding the Transgender and Intersex Youth Statement for Searches, Housing Preference, name and pronoun designation, as well as clothing preference. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Section 4.6 (A) preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender Section 4.6 (B) identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their Section 4.6 (C) safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and Section 4.6 (D) behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, Section 4.6 (E) facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Section 4.6 (F) anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 24 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Section 4.4 Orientation The facility administrator shall develop and implement written policies and procedures to orient a youth prior to We reviewed numerous Orientation packets placement in a living area. Both written and verbal for detention youth, each requiring the youth to information shall be provided and supplemented with sign as an acknowledgement of video orientation if feasible. Provision shall be made to understanding expectations and processes. provide accessible orientation information to all detained This is originally completed by the youth including those with disabilities, limited literacy, or Booking/Intake staff with the youth prior to English language learners. placement in their assigned living unit. Orientation shall include information that addresses: Each youth is provided a youth handbook, ☒ ☐ ☐ articulating all components of regulation, as well as a verbal characterization of the detention process, Youth Rights, and other required components. Youth also watch a PREA video. Medical staff articulate their process of orienting a youth to any medical-related information in their system. We confirmed this in our interview with IWS staff. (a) facility rules including contraband and searches and disciplinary procedures; Section 4.4 Bullet 1 Contraband and Searches Section 4.4 Bullet 20 Progressive Discipline ☒ ☐ ☐ Section 4.4 Bullet 23 Youth Rights Section 4.4 Bullet 28 Rules of Conduct (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Section 4.4 Bullet 2 Positive Behavior incentives that youth will receive for complying with Incentive System facility rules, and consequences that may result when ☒ ☐ ☐ Section 4.4 Bullet 20 youth violate the rules of the facility; Section 4.4 Bullet 28 (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment Section 4.4 Bullet 3 PREA and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Section 4.4 Bullet 4 Chain of Command ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free Section 4.4 Bullet 5 Grievance Procedure and of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ Policy the person or position designated to resolve the issue; (f) access to legal services and information on the court Section 4.4 Bullet 6 Access to Legal Services process; ☒ ☐ ☐ and Information on the Court Process Section 4.4 Bullet 7 Access to Medical (g) access to routine and emergency health and mental Services health care; ☒ ☐ ☐ Section 4.4 Bullet 8 Access to Mental Health Services 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 25 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Section 4.4 Bullet 9 Religious Services (h) access to education, religious services, and Section 4.4 Bullet 10 Recreation recreational activities; ☒ ☐ ☐ Section 4.4 Bullet 11 Education (i) housing assignments; Section 4.4 Bullet 12 Housing Assignments ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items Section 4.4 Bullet 13, Access to Showers, ☒ ☐ ☐ Hygiene and Personal Care/Shaving (k) rules and access to correspondence, visits and telephone use; Section 4.4 Bullet 14 Correspondence Section 4.4 Bullet 15 Visiting ☒ ☐ ☐ Section 4.4 Bullet 16 Telephone (l) availability of reading materials, programming, and other activities; Section 4.4 Bullet 17 Programs, Reading ☒ ☐ ☐ Material, and Activities (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; Section 4.4 Bullet 18 UF and UR ☒ ☐ ☐ Section 4.4 Bullet 19 Room Confinement Section 4.4 Bullet 21 Immigration Legal (n) immigration legal services; ☒ ☐ ☐ Services Section 4.4 Bullet 27 Emergencies and (o) emergencies including evacuation procedures; ☒ ☐ ☐ Evacuation (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by Section 4.4 Bullet 22 NDP ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language other than English if appropriate; Section 4.4 Bullet 23 Availability of Services for ☒ ☐ ☐ Language other than English (r) the process for requesting different housing, education, programming and work assignments; Section 4.4 Bullet 25 Request change in Housing, Education, Programming or Work ☒ ☐ ☐ Assignments (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that Section 4.4 Parent/Guardian Information at a minimum includes answers to frequently asked Brochure questions and provides contact information for the facility, medical, school and mental health; and, The facilities provide information for parents ☒ ☐ ☐ on all aspects of the pre- and post- disposition programs, as well as how they may contact the facility for any question regarding the youth’s stay. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 26 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. Section 4.4 Bullet 26 Access to T15 ☒ ☐ ☐ 1354 SEPARATION Section 6.5 Separation The facility administrator shall develop and implement written policies and procedures that address: The policy for Separation is compliant with regulation and provides a brief description of each form of separation. Medically separated youth are housed in the Medical Unit. The Behavior Health and Program Separation components are articulated in the policy and addressed based on classification factors and behavior health recommendations. Behavior separations and self-separation are addressed in policy ☒ ☐ ☐ depending on the circumstances. Each separation is documented in the agency Caseload Explore Program. Facility staff have adjusted their process in identifying and responding to Self-Separation incidents. We suggest staff provide information on their attempts to reintegrate these youth; Also, to develop a system to track this. We reviewed 16 incidents of separation in detention. Most involved youth not wanting to participate in programs or recreation. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, Section 6.5, Paragraph # 1 assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and trauma-informed care. Section 6.5, Paragraph # 2 ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when necessary to Section 6.5, Paragraph # 2 ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. Section 6.5 (E) Daily Separation Review ☒ ☐ ☐ (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and Section 6.6 (A) Room Confinement Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains Section 6.5.1 (A) necessary. This section articulates that reviews shall occur during the first hour of each shift by the ☒ ☐ ☐ Institutional Supervisor, who is to log the termination or continuance of separation in the Separation Log. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 27 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Section 6.6 (A) Room Confinement (RC) (a) The facility administrator shall develop and implement written policies and procedures addressing We reviewed nine incidents of RC in detention the confinement of youth in their room that are consistent involving 12 youth. Our review of placement with Welfare and Institutions Code Section 208.3. The was appropriate and compliant with regulation. placement of a youth in room confinement shall be The reasons for placement included assaultive accomplished in accordance with the following behavior and were well documented in guidelines: incident reports. In total, there were 96 incidents of RC facility-wide from January 2025 to the date of the inspection, involving 70 youth. The process for documenting behavior ☒ ☐ ☐ checks, reviewing the need to continue and the length of time on RC was noted in the Incident reports. The RC log outlines the youth’s behavior at the time of the check as well as contact with staff and partners. The IS reviews every two hours and removes the youth from this status as soon as they determine it is appropriate and within regulation. Reintegration on separated status or into normal programming occurs timely, in consideration of the sanction leading to the RC status. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and Section 6.6 (B)(1) exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or Section 6.6 (B)(2) ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of Section 6.6 (B)(3) ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: (1) Return the youth to general population. Section 6.6 (F) ☒ ☐ ☐ (2) Consult with mental health or medical staff. Section 6.6 (H) ☒ ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Section 6.6 (G)(2) ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: Section 6.6 (G)(1) (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 28 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (B) Develop an individualized plan that includes the goals and objectives to be met in order to Section 6.6 (G)(2) ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee Section 6.6 (G)(3) ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth Section 6.6 (I) in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires Section 6.6 (I) Paragraph #1 a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and Section 6.6 (I) Paragraph #2 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Section 4.9 Assessment and Plan The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for assessment and case planning. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 29 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Assessment: The assessment is based on information collected Section 4.9 Introduction during the admission process with periodic review, which Section 4.9 (A) includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance We reviewed 14 youth Action Plans including abuse history, educational, vocational, counseling, nine Initial, three Ongoing, and two Release behavioral health, consideration of known history of Transition Plans. The agency does a thorough trauma, and family strengths and needs. job targeting service needs through the weekly Special Needs and bi-weekly MDT meetings. The facility is compliant with review and updates. The transition plan includes an MDT meeting with all agency partners to discuss the ☒ ☐ ☐ most appropriate and individualized re-entry service referrals. The agency’s 90-day timeline for ongoing plans allows the youth time to meet objectives and goals, providing a timely review of the youth’s progress. Of the 35 youth in detention on the day of the inspection, 28 male youth are in the maximum-security unit with most eligible for Transfer to Adult Court or SYTF. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth Section 4.9 (C) held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: Section 4.9 (A) objectives and time frame for the resolution of ☒ ☐ ☐ Section 4.9 (C)(1) problems identified in the assessment; (B) a plan for meeting the objectives that includes a description of program resources needed and Section 4.9 (C)(2) individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and Section 4.9 (C)(3) ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for Section 4.9 (C)(4) post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed Section 4.9 (C)(5) with input from the family, supportive adults, youth, Section 4.9 (G) Supportive Adults ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 30 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Section 4.9 (E) Case Staffing The facility administrator shall develop and implement Section 4.9 (E)(1)(a) written policies and procedures ensuring the availability of appropriate counseling and casework services for all The staff document notes in the Caseload youth. Policies and procedures shall ensure: Explore system that include both positive and (a) youth will receive assistance with needs or concerns ☒ ☐ ☐ negative interactions or incidents of youth that may arise; behavior. We reviewed numerous ‘event’ entries documenting the positive and negative actions of every youth in custody. (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, Section 4.9 (E)(1)(b) ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. Section 4.9 (E)(1)(c) ☒ ☐ ☐ 1357 USE OF FORCE Section 7.13.1 (E) Use of Force (UF) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed nine incident reports of the UF in written policies and procedures for the use of force, Detention involving 12 youth. Most incidents which may include chemical agents. Force shall never involved youth-on-youth assaults (mutual be applied as punishment, discipline, retaliation or fights), assaults to staff, or youth assaults. The treatment. staff response was compliant with regulation (a) At a minimum, each facility shall develop policies and and involved administrative review. procedures which: The facility has had 94 UF incidents since January 2025, involving youth-on-youth assaults and violent actions by youth. Of these, 25 involved the use of OC spray, 80 ☒ ☐ ☐ included physical restraint use for moving the youth to their room, and 70 resulted in RC. The process of documentation, notification of all persons required in regulation, and timely response by all facility staff exceeded regulation. The staff are fortunate to have agency partners on site to medically clear youth after an incident, including decontamination, and initiation of mental health referrals if necessary. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 Section 7.13.3 (A) to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define Section 7.13.2 Use of Force Options ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are expressly prohibited by the facility. Section 7.13.9 Choke Holds Section 7.13.1(B) ☒ ☐ ☐ Section 7.14.5 (K) Positional Asphyxia 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 31 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative Section 7.13.3 (C) action to immediately stop it. ☒ ☐ ☐ Section 7.14.2 (G) (5) define a standardized reporting format that includes time period and procedure for documenting Section 7.13.4 Reporting, Debriefing and and reporting the use of force, including reporting Notification requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. Section 7.13.4 (B) ☒ ☐ ☐ (7) define the role, notification, and follow-up procedures required after use of force incidents for Section 7.13.3 (C) medical, mental health staff and parents or legal ☒ ☐ ☐ Section 7.13.4 (D) guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) Section 7.13.5 Limitations of Force on and Welfare and Institutions Code Section 222. ☒ ☐ ☐ Pregnant Youth (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: Section 7.13.6 Use of OC Spray (1) identify who is approved to carry and/or utilize Section 7.13.6 (B) and (C) chemical agents in the facility and the type, size and Section 7.13.6.4 the approved method of deployment for those chemical agents. ☒ ☐ ☐ Our review of the 25 OC use incidents in 2025 revealed a well-documented response to regulation components as to decontamination and follow-up. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the Section 7.13.6 safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. Section 7.13.6.5 Decontamination This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☒ ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents Section 7.13.6.3 (J) involving chemical agents for medical, mental health ☒ ☐ ☐ Section 7.13.6.5 (A)(7) staff and parents or legal guardians. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 32 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) provide for the documentation of each incident of use of chemical agents, including the reasons for Section 7.13.6.6 (A) Documentation which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training Section 7.13.6 (D) in use of force and chemical agents when appropriate Section 7.13.6 (D)(1) and (2) that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. Section 7.13.6 (D)(3) ☒ ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. Section 7.13.6 (D)(4) ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. Section 7.13.6 (D)(5) ☒ ☐ ☐ (5) physical training force options that may require the use of perishable skills. Section 7.13.6 (D)(6) ☒ ☐ ☐ (6) timelines the facility uses to define regular training. Section 7.13.6 (D)(6) ☒ ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Section 7.14.1 Use of Restraints (UR) The facility administrator, in cooperation with the Section 7.15 Safety - WRAP responsible physician and mental health director, shall develop and implement written policies and procedures There have been three incidents of the use of for the use of restraint devices. Restraint devices include restraints (the WRAP) as specified in any devices which immobilize a youth's extremities regulation this year, the first since July 2022. and/or prevent the youth from being ambulatory. We note the three incidents involved one youth in detention, and each placement was within eight days. The response and follow-up was articulated in incident reports, safety logs, and events in both medical and Behavior Health ☒ ☐ ☐ records. The agency has a detailed process and form when the WRAP is used, which prompts staff to provide food, water, allowance to stretch, restroom needs, 30-minute reviews by the IS, initial and supplemental contact with medical and behavior health staff, and audits of placement. In each of the three incidents, the time in the WRAP was under 40 minutes. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 33 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Physical restraints may be used only for those youth who present an immediate danger to themselves or others, Section 7.14.1 (A) who exhibit behavior which results in the destruction of Section 7.15 (A) property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Section 7.14.3 Restricted UR restraint devices that attach a youth to a wall, floor or other Section 7.14.3 (D) Hogtying Restriction fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Section 7.14.1 (A) to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by This section refers to 7.14.6 Restraints for ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Movement and Transportation within the Within the Facility. Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Section 7.14.2 (A) may delegate authority to place a youth in restraints to a Section 7.15 (B) physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every This allows delegation to the on-duty facility hour. Institutional Supervisor. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no Section 7.14.2 (B) later than two hours from the time of placement. The Section 7.15 (E) youth shall be medically cleared for continued retention at least every three hours thereafter. Medical personnel are on site 24 hours each day and respond immediately to the placement of a youth in the WRAP, especially when youth in the WRAP placements are moved to the Medical Unit. Policy and practice ☒ ☐ ☐ dictate they monitor the youth a minimum of every hour and every three hours after placement in mechanical restraints (none this cycle). Youth are moved to the medical or intake area and personnel respond more frequently, as documented in the WRAP Placement form. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 34 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the Section 7.14.2 (B) time of placement, to assess the need for mental health Section 7.15 (G) treatment. Mental Health staff are on site or on call 24 hours each day and when a youth is placed in restraint, they respond immediately, per policy. ☒ ☐ ☐ For WRAP placement, the facility administration and mental health personnel assess if the youth is to remain in the WRAP or be transported to a mental health facility for WIC 5150 evaluation. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Section 7.14.2 (C) to ensure the safety and well-being of the youth. Section 7.15 (C) Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: Section 7.14.4 Reports and Documentation (a) documentation of the circumstances leading to an Section 7.14.4 (5) ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. Section 7.14.2 (I) 1-g ☒ ☐ ☐ (c) acceptable restraint devices. 7.14.5 (L) 1-4 ☒ ☐ ☐ The facility allows for handcuffs, shackles, belly chains, and the WRAP. (d) signs or symptoms which should result in immediate medical/mental health referral. Section 7.14.2 (E) ☒ ☐ ☐ Section 7.15 (F) (e) availability of cardiopulmonary resuscitation equipment. Section 7.14.2 (E) ☒ ☐ ☐ (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a Section 7.14.2 specified housing area for restrained youth which makes Section 7.15.1 (B) provision to protect the youth from abuse. ☒ ☐ ☐ If a youth is placed in the WRAP, they are moved to a Medical Observation room or a holding room/safety cell in Intake. Section 7.14.5 (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Section 7.15 (J) and (K) 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 35 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Section 7.14.5 (h) exercising of extremities. ☒ ☐ ☐ Section 7.15 (L) 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Section 7.14.6 Restraints for Movement and THE FACILITY. Transportation within the Facility Section 3.3.2 (H)13 Articulate use of Handcuff The Facility Administrator, in cooperation with the in Incident Report responsible physician and behavioral/mental health Section 7.14.6 (B) director, shall develop and implement written policies and procedures for the use of restraint devices when the The facilities had 80 incidents of movement of purpose is for movement or transportation within the youth in restraints (Handcuffs and Shackles) to facility that shall include the following: ☒ ☐ ☐ their room and two incidents to the Medical (a) identification of acceptable restraint devices, staff Unit as articulated in this regulation. Agency approved to utilize restraint devices and the required supervisors review video and audio of all training. incidents requiring any use of force or restraints and they articulate the need for application in the Caseload Explore System. The staff documentation in the incident report demonstrates why restraints were applied. (b) the circumstances leading to the application of restraints must be documented. Section 7.14.6 (D) ☒ ☐ ☐ (c) an individual assessment of the need to apply restraints for movement or transportation that includes Section 7.14.6 (A) consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices Section 7.14.6 (D) shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Section 7.14.3 (F) ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Section 7.14.7 Safety Room Placement (a) The facility administrator, and where applicable, in JMH-G-04 Integrated Wellness Solutions cooperation with the responsible physician, shall Manual develop and implement written policies and procedures governing the use of safety rooms, as described in Title There have been no Safety Room placements 24, Part 2, Section 1230.1.13. The room shall be used since July 2022. to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable Section 7.14.7 (I) ☒ ☐ ☐ clothing to provide for privacy; 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 36 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☒ ☐ ☐ Section 7.14.7(C) (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any Section 7.14.7 (F) and (G) staff interventions every 15 minutes, with actual time ☒ ☐ ☐ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; Section 7.14.7 (J) ☒ ☐ ☐ Policy requires evaluation every hour. (5) provide for immediate medical assessment, where appropriate, or an assessment at the next Section 7.14.7 (H) daily sick call; and, The facility articulates immediate response by ☒ ☐ ☐ medical, including evaluations every 15 minutes until the youth is removed from the safety room. (6) provide a process for documenting the reason for placement, including attempts to use less restrictive Section 7.14.7(G) and (J) means of control, and decisions to continue and end ☒ ☐ ☐ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: Section 7.14.7 Purpose (1) safety room shall not be used before other less restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by Section 7.14.7 (B) ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the Section 7.14.7 Purpose ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room Section 7.14.7 (K) for a period of four hours, staff shall do one or more of ☒ ☐ ☐ the following: (1) return the youth to general population. Section 7.14.7 (K)(1) ☒ ☐ ☐ (2) consult with mental health or medical staff, Section 7.14.7 (K)(2) ☒ ☐ ☐ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Section 7.14.7 (K)(3) ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized Section 7.14.7 (L) plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 37 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1360 SEARCHES Section 7.7 Youth Searches The facility administrator shall develop and implement Section 7.8.3 Unit Searches written policies and procedures governing the search of Section 7.8.5 Area Searches youth, the facility, and visitors. ☒ ☐ ☐ Section 7.8.6 Random Unit Searches Policies and procedures shall provide that: Section 7.8.8 Facility Perimeter Searches Section 5.7.1 (D) Visitor Search (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Section 7.7.1 Purpose ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being Section 7.7.1 Purpose searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. Section 7.7.2 (D)-(F) and (I) ☒ ☐ ☐ The agency has not conducted any strip searches since July 2022. (d) Physical body cavity searches shall only be conducted by a medical professional. Section 7.7.2 (I) ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor when Section 7.7.3(C)(3) there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. Section 7.7.3 (G) ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when Section 7.7.2 (G) and (H) conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 38 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1361 GRIEVANCE PROCEDURE Section 6.3.4 Institution Grievance The facility administrator shall develop and implement Procedures written policies and procedures whereby any youth may appeal and have resolved grievances relating to any There have been 134 grievances filed from condition of confinement, including but not limited to January 2025 to the date of inspection, with health care services, classification decisions, program the majority being resolved at the lead staff participation, telephone, mail or visiting procedures, and IS level. There were 192 filed in 2023 and food, clothing, bedding, mistreatment, harassment or 203 filed in 2022, which is down significantly violations of the nondiscrimination policy. There shall be from the 324 filed in 2019 and 342 in 2018. no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility We reviewed all grievances as the binder was manager ensures: made available during the inspection. Most were about youth sanctions or placements. We noted 39 of the 134 were filed by three ☒ ☐ ☐ youth. With regard to the process, all facility grievances were responded to the same day submitted or the following day and each were resolved within 4-5 days. Staff take the time to review video and logs to ensure any statements by youth are addressed. The form and process exceed regulation. We found some grievances included a “Response” Memo from staff to the youth, articulating a response from the hearing. We suggested the agency provide a completed copy of the grievance itself rather than the additional step of the memo. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to Section 6.3.4 (A)(1) ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth Section 6.3.4 (F)(6) ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; Section 6.3.4 (A)2) ☒ ☐ ☐ (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances Section 6.3.4 (A)(3) and (A)(4) that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not Section 6.3.4 (A)(3)(a) directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. Section 6.3.4 (A)(3)(b) ☒ ☐ ☐ (e) provision for a written response to the grievance which includes the reasons for the decisions; Section 6.3.4 (A)(4) ☒ ☐ ☐ (f) a system which provides that any appeal of a grievance shall be heard by a person not directly Section 6.3.4 (A)(5) ☒ ☐ ☐ involved in the circumstances which led to the grievance; 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 39 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer Section 6.3.4 (A)(6) ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ Section 6.3.4 (A)(7) ☐ ☐ Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be Section 6.3.4 (A) Last Paragraph ☒ addressed and documented in accordance with written ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Section 3.3 Institutional Records and Reports A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS Section 4.3.4.1 (D) DNA Collection (a) Pursuant to Penal Code Section 298.1 authorized The facility does not use force to collect DNA law enforcement, custodial, or corrections personnel that has been Court Ordered or by written including peace officers, may employ reasonable force notice by any law enforcement officer. Rather, to collect blood specimens, saliva samples, and thumb the youth is returned to Court. This has not or palm print impressions from individuals who are occurred this cycle. required to provide such samples, specimens or ☐ ☐ ☒ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☐ ☐ ☒ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☐ ☐ ☒ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 40 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Section 5.3 Education Programs (a) School Programs The County Board of Education shall provide for the The Tulare County Office of Education is administration and operation of juvenile court schools in involved with youth outside of the classroom, conjunction with the Chief Probation Officer, or designee promoting post-secondary involvement in both pursuant to applicable State laws. The school and facility the classroom through online learning and in administrators shall develop and implement written policy Vocational Education. TCOE staff complete and procedures to ensure communication and regular evaluation and testing of youth to coordination between educators and probation staff. determine individual needs in the classroom Culturally responsive and trauma-informed approaches and the Career Technology in a construction should be applied when providing instruction. Education pathway. Non-graduated youth are eligible for staff should collaborate with the facility administrator to and participate in credit recovery opportunities use technology to facilitate learning and ensure safe to gain the most from the educational time in technology practices. The facility administrator shall the classroom. request an annual review of each required element of the program by the Superintendent of Schools, and a report The Vocational Ed CTE instructor continues to or review checklist on compliance, deficiencies, and be thoroughly engaged with the opportunities corrective action needed to achieve compliance with this afforded to all youth after the construction of a section. Such a review, when conducted, cannot be fence to allow more youth inclusion. The delegated to the principal or any other staff of any juvenile enthusiasm is obvious for the Office of Ed court school site. The Superintendent of Schools shall experience for this program. conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the Our discussions with Principal Andrade was facility administrator or designee shall review each item infectious with the positive focused intent to with the Superintendent of Schools and shall take provide services to all youth in this agency. whatever corrective action is necessary to address each The plans to move graduates to the Youth deficiency and to fully protect the educational interests of Training Facility and more inclusion for the Voc all youth in the facility. Ed Program are just a start. ☒ ☐ ☐ The school continues to offer the “Re-Start” program. If a youth is refusing to go to the classroom or is having difficulties with behavior in the classroom, he/she is provided classroom instruction 1:1 for the remainder of a school period. This allows an opportunity for the youth to realize the benefits of this “school time out” and return without significant consequence. By allowing the youth a bit of reflection, in most cases, they are able to return to the school setting and finish their day. The Prison Education Project is involved with Tulare County Youth and offers two courses each semester. Currently, youth are offered: Financial Literacy and Building Healthy Relationships. The courses are seven weeks long and have a detailed curriculum. There are 10 students enrolled this semester. Graduated youth have the opportunity via Rising Scholars to attend Porterville College for online classes. There are 15 graduates, 13 enrolled at Porterville College and two enrolled in the College of the Sequoia’s program. One student is pending enrollment. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 41 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements The facility school program shall comply with the State Section 5.3.1 Education Objectives Education Code and County Board of Education policies, Section 5.3.3 Introduction Paragraph all applicable federal education statutes and regulations and provide for an annual evaluation of the educational Students are given the opportunity to explore program offerings. As stated in the 2009 California interests and aptitudes for a career in the Standards for the Teaching Profession, teachers shall construction industry through participation in establish and maintain learning environments that are the Vocational Education Program. Tulare physically, emotionally, and intellectually safe. Youth shall County Office of Education Court School be provided a rigorous, quality educational program that provides a Career Technology Education in a responds to the different learning styles and abilities of Construction pathway. There are 14 trades students and prepares them for high school graduation, youth are exposed to at an introductory level. career entry, and post-secondary education. The trades involve the use of various tools for the identified construction trade, including but not limited to electrical, plumbing, drywall, roofing, concrete, cabinetry, power tools, and general construction. ☒ ☐ ☐ The Training Facility (formerly the Youth Facility) Building has been remodeled to allow for a softer version of alternative education program space and computer lab opportunities. This space has classrooms and training space, youth incentive and recreation space, and the opportunities to participate in activities in an area outside the condensed unit/pod environment. Since the recent completion of the fenced walkway to the Voc Ed and Training Facility, we are excited for this transition to occur, offering homelike opportunities for youth in and transitioning out of the detention setting. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Section 5.3.1 (A) shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, Section 5.3.1 Goals ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California Section 5.3.1 (C) Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. Section 5.3.1 (E) ☒ ☐ ☐ (4) Administration of the High School Equivalency Tests as approved by the California Department of Section 5.3.1 (C) ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards Section 5.3.1 (F) ☒ ☐ ☐ grade level standards. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 42 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court Section 5.3.1 (D) schools. The facility administrator, in conjunction with education staff, must ensure that operational The facility school program includes 330 procedures do not interfere with the time afforded for educational minutes four days a week with a the minimum instructional day. Absences, time out of minimum day every other Wednesday. This class or educational instruction, both excused and averages 300 minutes per day. The curriculum unexcused, shall be documented. exceeds minimum standards and staffing includes at least one teacher in each classroom. ☒ ☐ ☐ Because the facility plant was designed to only allow 18 students in each classroom, some youth receive their instruction in the day room with a teacher and instructional aide. This has not occurred in years due to low population and the ability to move students to other empty classroom areas. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary Section 5.3.1 (G) or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Section 5.3.3 (B) and (C) implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect the Section 5.3.3 (A) ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school Section 5.3.3 (B) shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures Section 5.3.3 (C) that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be Section 5.3.4 observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 43 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their Section 5.3.4 language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a Section 5.3.5 record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Section 5.3.5 (A)(1) ☒ ☐ ☐ (B) Home Language Survey and the results of the State Test used for English language proficiency; Section 5.3.5 (A)(4) ☒ ☐ ☐ (C) Needs and services of special populations as defined by the State Education Code, including but Section 5.3.5 (A)(2) ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Section 5.3.5 (A)(3) ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to Section 5.3.5 determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth Section 5.3.5 (C) ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's Section 5.3.5 (D) records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the Section 5.3.6 (A) youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course Section 5.3.6 (B) work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Section 5.3.6 (C) Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The facility hosts MDT meetings bi-monthly to including the development of an education transition ☒ ☐ ☐ facilitate the education, medical, and mental plan, in accordance with the State Education Code health of youth as they exit the facility. and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 44 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, Section 5.3.7 whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Section 5.4 Recreation, Exercise and The facility administrator shall develop and implement Programs written policies and procedures for programs, recreation, Section 5.8 Facility Programs and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. The Program Service Providers, GEO and IWS Behavior Health, have implemented relevant and appropriate services for the youth ☒ ☐ ☐ population. Youth in detention are receiving a series of Directed Activities, programming facilitated by staff which offers structured curriculum-based topics and is used when a provider is not on-site for this population, almost daily. IWS provides group counseling and individual counseling as needed. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Section 5.4 Recreation and Exercise hours a day during the week and five hours a day each Section 5.8 Facility Programs Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Section 5.4 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Section 5.4 ☒ ☐ ☐ The unit schedule is posted in each living unit. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Section 5.4 ensure content offered is current, consistent, and relevant to the population. ☒ ☐ ☐ The annual evaluation was completed by Division Manager Joe Pinheiro. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 45 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to Section 5.4.8 Facility Programs include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are The facility has programming and services to culturally relevant and linguistically appropriate, or pro- meet the various needs of their youth social interventions and activities designed to reduce population. Programs are facilitated by recidivism. These programs should be based on the probation staff, Integrated Wellness Solutions youth’s individual needs as required by Sections 1355 Clinicians (Alcohol and Drug Counseling), and 1356. Such programs may be provided under the GEO, the TCOE, and their Program providers. direction of the Chief Probation Officer or the County IWS role is to provide individual and crisis Office of Education and can be administered by county counseling as well as initial mental health partners such as mental health agencies, community assessments for all youth. GEO provides based organizations, faith-based organizations or numerous evidence-based programming Probation staff. opportunities to commitment and SYTF youth Programs may include but are not limited to: while IWS completes initial and ongoing (1) Cognitive Behavior Interventions; program assessments for each youth in (2) Management of Stress and Trauma; detention. The Program SPO monitors and (3) Anger Management; implements programs in the facility as well as (4) Conflict Resolution; an evaluation for fidelity. (5) Juvenile Justice System; (6) Trauma-related interventions; Programs offered by the GEO providers (7) Victim Awareness; include: Anger Management – Managing (8) Self-Improvement; Aggression and Violence; SAMSHA Anger (9) Parenting Skills and support; Management; Cognitive Behavior (10) Tolerance and Diversity; ☒ Interventions; Power Source Life Program; ☐ ☐ (11) Healing Informed Approaches; Gang Intervention; Interactive Journaling; Life (12) Interventions by Credible Messengers; Skills; Moral Recognition Therapy; Parenting (13) Gender Specific Programming; and Family Engagement; 24-7 Dad; Inside Out (14) Art, creative writing, or self-expression; Dad; Partners in Parenting; Trauma; Voices; (15) CPR and First Aid training; and ‘A Young Man’s Guide to Self-Mastery’. (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, Integrated Wellness Services provide (18) Other topics suitable to the youth population. Individual and Group Treatment; Crisis Intervention; and completion of Assessments ordered by the Court or at the Admission process. Probation staff facilitate ‘Directed Activities’, a curriculum-based program with numerous subject matter content materials relative to the youth population. Staff also facilitate the Physical Training Program and Youth Leaders Club. The agency Behavior Management Program allows youth to earn points which they can exchange for activities and opportunities for the Club Night, BBQ (monthly), Commissary, extra phone or free time, Field Trips, and other incentives. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled Section 5.4 activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include Recreation Programs include reading, writing, ☒ ☐ ☐ orientation and may include coaching of youth. entertainment, television, radio, music, and video games. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 46 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity Section 5.4 each day. The facility has a structured Physical Training ☒ ☐ ☐ program to ensure youth are exercising and participating on large muscle exercise daily. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. Section 5.4 The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Section 5.5 Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Section 5.5.3 (A) ☒ ☐ ☐ (b) availability of clergy; and, Section 5.5.3 ☒ ☐ ☐ Section 5.5.4 Religious Diets (c) availability of religious diets. ☒ ☐ ☐ Section 5.14.7 Therapeutic Diets 1373 WORK PROGRAM Section 5.2 Work Programs The facility administrator shall develop policies and procedures regarding the fair and consistent assignment Youth complete work programs and unit of youth to work programs. Work assigned to a youth shall cleaning activities in their unit or around the be meaningful, constructive and related to vocational ☒ ☐ ☐ facility grounds. The agency has designated training or increasing a youth's sense of responsibility. new space with plans to start a Work programs shall not be imposed as a disciplinary Horticulture/Gardening project with youth. measure 1374 VISITING Section 5.7.1 Visiting Programs The facility administrator shall develop and implement Section 5.7.5 Special Visits written policies and procedures for visiting, that include Section 5.7.5 (G) Children Visits provisions for special visits. Youth shall be allowed to Section 5.7.7 Supportive Adults receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family The facility has implemented a visiting members, such as grandparents and siblings, and schedule for Saturdays and Sundays to supportive adults, may be allowed to visit with the accommodate families in a 2-hour block for approval of the facility administrator or designee, and in ☒ ☐ ☐ each housing unit. conjunction with the youth’s case plan or in the best interest of the youth. Baby visits are occurring during some recreation blocks. We provided technical assistance to move these visits to a period outside of this block to ensure youth get their structured Rec Time. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 47 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Section 5.7.1 (A) Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations Section 5.7.2 (E) shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall Section 5.7.5 Special Visits be accommodated as necessary and within the discretion Section 5.7.6 Professional Visits of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. Section 5.7 ☒ ☐ ☐ The facility uses virtual platforms to facilitate visits with families unable to visit. 1375 CORRESPONDENCE Section 5.11 Mail Policy The facility administrator shall develop and implement Section 5.11 (B) written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Section 5.11.1 (F) ☒ ☐ ☐ (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of Section 5.11.3 public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable Section 5.11.1 (D) cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Section 5.13 Telephone Policy The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 48 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1377 ACCESS TO LEGAL SERVICES The facility administrator shall develop written procedures Section 5.1.2 (I) Mandatory Programming to ensure the right of youth to have access to the courts Section 5.1.2 (I)(1) and legal services. Such access shall include: ☒ ☐ ☐ Programming-Section 5.1.5 Access to Legal (a) access, upon request by the youth, to licensed Services attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; and, Section 5.1.2 (I)(2) ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. Section 5.1.2 (I)(3) ☒ ☐ ☐ 1390 DISCIPLINE Section 6.4.1(B) and (C) Discipline Process The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Section 6.4.3(A) Bullet 1 ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Section 6.4.3(A) Bullet 2-5 personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Section 6.4.3(A) Bullet 6 ☒ ☐ ☐ (d) contact with parent or attorney; Section 6.4.3(A) Bullet 7 ☒ ☐ ☐ (e) exercise; Section 6.4.3(A) Bullet 8 ☒ ☐ ☐ (f) medical services and counseling; Section 6.4.3(A) Bullet 9 ☒ ☐ ☐ (g) religious services; Section 6.4.3(A) Bullet 10 ☒ ☐ ☐ (h) clean and sanitary living conditions; Section 6.4.3(A) Bullet 11 ☒ ☐ ☐ (i) the right to send and receive mail; Section 6.4.3(A) Bullet 12 ☒ ☐ ☐ (j) education; and, Section 6.4.3(A) Bullet 13 ☒ ☐ ☐ 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 49 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) rehabilitative programming. Section 6.4.3(A) Bullet 14 ☒ ☐ ☐ The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Section 6.5 Rule Violations and Disciplinary Such rules and penalties shall include both major Sanctions violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Section 6.4 Progressive Discipline The facility administrator shall develop and implement Section 6.4.3 (B) written policies and procedures for the administration of Section 6.5 Rule Violations and Disciplinary discipline which shall include, but not be limited to: Sanctions (a) designation of personnel authorized to impose Section 6.6 Disciplinary Due Process discipline for violation of rules; We reviewed 32 incident reports including Due Process (DP), as well as 14 RC incident reports that included the due process ☒ ☐ ☐ requirements. The form and timeliness in policy were in line with regulation. The agency has transitioned to a Chrono entry for minor rule violations. Major rule violations are inclusive of the Due Process requirements. There were 96 incidents of Due Process from January 2025 to the date of the inspection, involving 70 youth. (b) prohibiting discipline to be delegated to any youth; Section 6.4.3 (B) ☒ ☐ ☐ (c) definition of major and minor rule violations and their consequences, and due process requirements; Section 6.5.2-4 Section 6.5.5 Commitment Program Rules ☒ ☐ ☐ and Sanctions (additional) (d) trauma-informed approaches and positive behavior interventions; Section 6.4.1 (C) ☒ ☐ ☐ (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Section 6.6.3 Disciplinary Due Process for imposing a minor consequence. Discipline shall be Minor Rule Violations accompanied by written documentation and a policy of review and appeal to a supervisor; and, The facility currently documents minor rule ☒ ☐ ☐ violations in the Chrono system, outlining the violation and sanction. Youth can appeal these sanctions through the Grievance process. (f) major rule violations and the discipline process shall be documented and require the following: Section 6.6.4 Disciplinary Due Process and (1) written notice of violation prior to a hearing; Major Rule Violations ☒ ☐ ☐ Section 6.6.4 (A)(3)(1) 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 50 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) accommodations provided to youth with disabilities, limited literacy, and English language Section 6.4.1 (E) ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Section 6.6.4 (A)(3)(2) incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Section 6.6.4 (A)(3)(3) evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Section 6.6.4 (A)(3)(4) hearing process; ☒ ☐ ☐ (6) provision for administrative review. Section 6.6.4 (A)(3)(5) ☒ ☐ ☐ (g) violations that result in a removal from camp or commitment program, but not a return to court, will follow Section 6.5.5 (I) ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Tulare County Probation Department Juvenile Facility Manual (TCPDJFM) Section The health administrator/responsible physician, in 8.10.2 Management of Communicable cooperation with the facility administrator and the local Diseases health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, Juvenile Detention Facility Response to control and follow-up management of communicable COVID-19 diseases. The policies and procedures shall address, but not be limited to: TCPDJFM Section 8.10.2, A-1 Induction Health Screening Procedures (a) Intake health screening procedures; ☒ ☐ ☐ Juvenile Detention Facility Response to COVID-19: Booking Protocols TCPDJFM Section 8.10.2, A-2 Identification of Relevant Symptoms (b) Identification of relevant symptoms; ☒ ☐ ☐ Tulare County Pre-Screening Questionnaire TCPDJFM Section 8.10.2, A-3 Referral for Medical Evaluation (c) Referral for medical evaluation; TCPDJFM Section 8.10.2, C ☒ ☐ ☐ Juvenile Detention Facility Response to COVID-19: Booking Protocols: Bullet 2 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 51 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 TCPDJFM Section 8.10.2, A-4 Treatment responsibilities during detention. TCPDJFM Section 8.10.2, E Treatment based on assessment. (d) Treatment responsibilities during detention; ☒ ☐ ☐ TCPDJFM Section 8.10.2, G Treatment as prescribed by the attending physician Juvenile Detention Facility Response to COVID-19 TCPDJFM Section 8.10.2, A-5 (e) Coordination with public and private community- Coordination of public and private based resources for follow-up treatment; ☒ ☐ ☐ community-based resources for follow-up treatment. TCPDJFM Section 8.10.2, A-6 Reporting Requirements (f) Applicable reporting requirements; and, ☒ ☐ ☐ Juvenile Detention Facility Response to COVID-19 TCPDJFM Section 8.10.2, A-7 Strategies for handling disease outbreaks TCPDJFM Section 8.10.2, E Communicable (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Disease Precautions Juvenile Detention Facility Response to COVID-19 The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency is fortunate to have 24-hour identified by the local health officer and currently medical personnel on-site every day. This recommended public health interventions. allows for comprehensive screening, ☒ ☐ ☐ treatment, and medical daily assessments of a youth’s condition. 1433 REQUESTS FOR HEALTH CARE SERVICES Chapter 8, Section 8.7 Medical Treatment and The health administrator, in cooperation with the facility Services administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Section 5.9.1 Clothing Issuance Policy The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 52 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ Section 5.9.1, A (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: Section 5.9.1, D-1 and 7 ☒ ☐ ☐ (1) Socks and serviceable footwear; (2) Outer garments; Section 5.9.1, E ☒ ☐ ☐ (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; ☒ ☐ ☐ Section 5.9.1, D-2 (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. Section 5.9.1, D-2 and 4 ☒ ☐ ☐ Section 5.9.2, B (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried Section 5.9.2, A completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Section 5.9.1 H ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Section 5.9.2 Laundry Procedures for Clothing The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Section 5.9.2, D There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Section 5.10.1 Personal Care and Hygiene There shall be written policies and site-specific Section 5.10.1 Toiletry Item H procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Section 5.10.1 Toiletry Item A ☒ ☐ ☐ (b) Toothpaste; Section 5.10.1 Toiletry Item B ☒ ☐ ☐ 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 53 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Soap; Section 5.10.1 Toiletry Item C ☒ ☐ ☐ (d) Comb; Section 5.10.1 Toiletry Item D ☒ ☐ ☐ (e) Shaving implements; Section 5.10.5 B ☒ ☐ ☐ (f) Deodorant; Section 5.10.1 Toiletry Item I ☒ ☐ ☐ (g) Lotion; Section 5.10.1 Toiletry Item E ☒ ☐ ☐ (h) Shampoo; and, Section 5.10.1 Toiletry Item G ☒ ☐ ☐ (i) Post-shower conditioning hair products. Section 5.10.1 Toiletry Item F ☒ ☐ ☐ Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided Section 5.10.1 C through a common dispenser is permitted. Youth shall Section 5.10.5 B not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Section 5.10.1 B There shall be written policies and site specific Section 5.10.2 A and B procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Section 5.10.5 B Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 54 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1488 HAIR CARE SERVICES Section 5.10.5 A Hair Care Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. We noted youth indicated haircuts were not Equipment shall be cleaned and disinfected after each occurring per regulation, mostly due to the haircut or procedure, by a method approved by the State contracted provider not showing as required. Board of Barbering and Cosmetology. The agency is looking to find a new provider ☒ ☐ ☐ but indicated the barber is providing services. Our review of the schedule and time spent in each Pod verified they are coming. According to the administrators, youth are requesting haircuts different than what the facility allows. 1500 STANDARD BEDDING AND LINEN ISSUE Section 5.8.1 Linen and Bedding Issue Policy Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these Section 5.8.1 B-1 through 3 ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in (a) above; Section 5.8.1 B-2 ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Section 5.8.1 A ☒ ☐ ☐ (d) One towel; and, Section 5.8.1 A ☒ ☐ ☐ (e) One blanket or more, up on request Section 5.8.1 A ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE Section 5.8.2 A-1 and 2 Laundry Procedures The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. Section 5.8.1 A-3 ☒ ☐ ☐ 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 55 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Section 7.11.5 Facility Sanitation Safety and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 56 of 57 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through 21. ☒ ☐ ☐ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7703 Tulare PROB Juvenile Detention Facility JH CI PRO 25-26 Page 57 of 57 A453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7704 FACILITY NAME: Tulare County Youth Detention Facility FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Kelly Vernon, Chief Probation Officer; Mike Santos, Deputy Chief Probation Officer – Juvenile Services; Joe Pinheiro, Division Manager Juvenile Detention Facility; Jose Calderon, Supervising Probation Officer (SPO); May Xiong, SPO – Programs; Megan Ellison, SPO – Operations; Antonio Ramirez, Institution Supervisor (IS); Bob Ramiro, IS; Art Gasca, PCO III/IS; Susan Graf, Food Services Manager; Ben Mitchell, Integrated Wellness Solutions (IWS) Program Director; Kerri Freeman, IWS Mental Health Director; Garwinder Dehliwad, IWS Director of Nursing; Joe Andrade, Principal Tulare County Office of Education (TCOE); Claudia Morales, Program Specialist – GEO; Youth: Isaac, age 17 (MT); Raymond, age 17 (ST); Carissa, age 16 (ST). FIELD REPRESENTATIVE: Elizabeth Gong DATE: August 25 – 28, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS May 17, 2023 December 9, 2024* On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented *There were two issues requiring correction. inspection and evaluation from the following: ☒ ☐ ☐ We received a copy of the corrections from the (a) county building inspector or person designated by the Resource Management Agency, the agency Board of Supervisors to approve building safety; designated to complete the Building Inspection for Tulare. (b) fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code Section October 6, 2022 13146.1(a) and (b); May 17, 2024 The agency had committed to do annual Fire Inspections during the 2023 Comprehensive ☒ ☐ ☐ Inspection which exceeds regulation. The new Division Manager will ensure an inspection is completed this year as he feels it is important to ensure facility safety. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 1 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health: November 29, 2023 October 1, 2024 Medical/Mental Health: November 29, 2023 October 1, 2024* Nutritional Health: November 16, 2023 October 1, 2024 * The 2024 Medical and Mental Health Inspections were found compliant; but we noted many ‘suggested’ areas for ☒ ☐ ☐ improvement for 12 separate Medical regulations, noting inadequate documentation among other things. In discussion with the Integrated Wellness Solutions (IWS) Program Director, it was learned the transition from Wellpath to IWS on June 30, 2024, to July 1, 2024, was not a smooth one and many documents were not kept for the incoming provider. This created essential materials having to be restarted or recreated by IWS. They have a 2025 Inspection in September which we will evaluate when completed to ensure all areas suggested are resolved. (d) county superintendent of schools on the adequacy of educational services and facilities as required in Section June 21, 2024 1370; ☒ ☐ ☐ June 11, 2025 (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, February 21, 2023 ☒ ☐ ☐ November 27, 2024 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or December 6, 2023 Probation Commission as required by Section 240 of the February 13, 2025* Welfare and Institutions Code. ☒ ☐ ☐ *The JJC Report is dated in 2025 but the actual on-site inspection by the Commission occurred on several dates in 2024. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed Note: Compliance with this section is determined by in a memorandum completed by Chief receipt of the Chief Probation Officer’s certification letter Probation Officer Kelly Vernon dated July 24, confirming that all elements of regulation are met. 2025. (a) Appointment ☒ ☐ ☐ The memorandum verifies the agency hires In each juvenile facility there shall be a superintendent, qualified candidates that meet the director or facility manager in charge of its program and specifications required by the agency and employees. Such superintendent, director, facility regulation. manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 2 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Employee Qualifications Each facility shall: Section 2.2.1 Personnel Appointment and (1) recruit and hire employees who possess Qualifications knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable Section 2.2.1 (A) civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and Section 2.2.1 (A) evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board Section 2.2.1 (C) ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in Section 2.2.1 (B) accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Section 2.2.1 (D) facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 3 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Section 2.1 Staffing Each juvenile facility shall: Section 2.1(F)(1) (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The Juvenile Facilities (JF) have one Division programming, to provide for safety and security of youth Manager, three Supervising Probation and staff, and meet established standards and Officers, 14 Institution Supervisors (IS), 60 regulations; Probation Corrections Officers (PCO), four Transportation Officers, six Intake Officers, 14 Detention Services Officers, and 10 Kitchen, Laundry, and Warehouse staff. There are 33 vacant PCO I/II/III positions, five vacant IS positions, and nine staff on a long- term Leave of Absence (LOA). All PCO’s are core trained. Due to the shortages, the agency has a process in place to cover shifts. The Deputy Probation Officers (DPO) have been mandated to work one shift per week. The ☒ ☐ ☐ DPO schedule is based on seniority and they work in lieu of their scheduled field day. Of the approximately 110 active DPO staff, all but six have completed Correction Staff Crossover Core Training. PCO’s work a mandatory overtime shift each week. As noted in the past two Comprehensive Inspections, the schedule and administration of overtime (OT) is getting better as new staff come on board, but it remains difficult to manage. The vacant IS positions are concerning, especially as there are few current staff that meet the criteria for promotion. The agency has a plan to open recruitment in October 2025. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent Section 2.1(F)(2) ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Section 2.1(F)(3) There is a minimum of one Institutional ☒ ☐ ☐ Supervisor on duty at all times, however, we note since the IS series works 12-hour shifts, there are typically two on duty each shift. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has Section 2.1(F)(4) completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living unit whenever there are youth in the living unit; Section 2.1(F)(5) ☒ ☐ ☐ 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 4 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) have sufficient food service personnel relative to the number and security of living units, including staff qualified Section 2.1(F)(6) and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct There is a Food Services Manager, five cooks, food preparation and servings; conduct related training ☒ ☐ ☐ a stock clerk/Warehouse staff, and three programs for culinary staff; and maintain necessary laundry technicians assigned to the facility. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, Section 2.1(F)(7) transportation, control room, facility security and other support staff for the efficient management of the facility, With regard to non-youth supervision and to ensure that youth supervision staff shall not be personnel, the facility is sufficiently staffed for diverted from supervising youth; and, their population. Integrated Wellness Solutions (IWS) provides Medical Services to youth 24 hours a day, seven days a week. Medical Services staff include a Medical Director; four full-time Registered Nurses and two FTE Per Diem RN’s a day; 30 hours of LVN coverage; 20 hours per week of a Psychiatrist; a Dentist one day per week; and a Dental Hygienist. IWS Mental Health provides Mental Health Services Monday through Friday, but is available 24 hours a day, via on-call. Staffing includes the Mental Health Director; two Clinicians; two Group Facilitators; one Case Manager; and one Discharge Planner shared between Medical and Mental Health. ☒ ☐ ☐ GEO provides programming for Commitment and SYTF youth and are staffed with a Program Supervisor and three Program Specialist/Facilitators. These staff are on site Monday through Saturday. The Detention youth receive programming services via Mental Health and unit staff. Facility staff facilitate Programming with Directed Activities, a comprehensive programming guide which meets the regulation. We strongly urge the inclusion of GEO Services to facilitate Detention Programming, especially to the two High Risk Offender units, who represent a long-term custodial youth population. Building maintenance, security and transportation staff, and support staff are not responsible for youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Section 2.1(F)(8) temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 5 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) Juvenile Halls (A) during the hours that youth are awake, one This facility is not a JH, therefore, the balance wide-awake youth supervision staff member on ☐ ☐ ☒ of this section will be left blank. duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a SPJH, therefore, the awake youth supervision staff member on duty for ☐ ☐ ☒ balance of this section will be left blank. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 6 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) Camps (A) during the hours that youth are awake, one Section 2.1 (B) wide-awake youth supervision staff member on duty for each 15 youth in the camp population; The Youth Detention Facility is a Camp program, however, due to population and to provide appropriately classified youth, four YDF youth are housed with the 11 YDFC (Long-Term) youth in Pod 2 A. The remaining 23 Short- and Mid-Term youth are housed ☒ ☐ ☐ together in Pod 2B and C. The four YDF female youth are housed with one JDFC female youth and four detention female youth in Pod 5 B. Pod 2 Units A, B, and C; all Camp units are staffed at a 1:15 ratio. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake Section 2.1(C) youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Section 2.1 number of youth in residence, unless arrangements have been made for backup support We reviewed the staff schedules and roster, services which allow for immediate response to ☒ ☐ ☐ noting there are at minimum eight staff on duty emergencies; during the sleeping hours, well beyond the minimum required ratio. (D) at least one youth supervision staff member on duty who is the same gender as youth housed in Section 2.1(D) ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be Section 2.1(H) given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of Section 2.1(G) personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 7 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Section 2.6 Training and Staff Development Section 2.6.2(A) (a) Prior to assuming any responsibilities each youth Section 2.6.2(A)(1) supervision staff member shall be properly oriented to their duties, including: The Department training curriculum, updated (1) youth supervision duties; in 2024, exceeds minimum standards and includes all required elements, including: 160- to 200-hour training and orientation process, all monitored by a Field Training Officer. ☒ ☐ ☐ Staff are provided significant training including being shadowed by permanent staff, which counts as ‘on the job’ training. While on-site, we observed a recruitment group who had completed testing and physical agility processes for hire; with the tour and observation of the job duties as a step to ensure these applicants want to move forward in the process. (2) scope of decisions they shall make; Section 2.6.2(A)(2) ☒ ☐ ☐ (3) the identity of their supervisor; Section 2.6.2(A)(3) ☒ ☐ ☐ (4) the identity of persons who are responsible to them; Section 2.6.2(A)(3) ☒ ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and Section 2.6.2(A)(4) ☒ ☐ ☐ (6) ethical responsibilities. Section 2.6.2(A)(5) ☒ ☐ ☐ 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 8 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff member shall Section 2.6.2(B) receive a minimum of 40 hours of facility-specific Section 2.6.2 Bullet 1 orientation, including: Section 2.6.2 Bullet 1 (1) individual and group supervision techniques; The facility provides 160 to 200 hours of curriculum in their Orientation and training process, depending on assignment and successful completion of three specific phases, prior to assuming any youth supervision duties. Staff assigned to Booking ☒ ☐ ☐ and Intake require more specific training. The basic requirements for all staff include New Staff Orientation/Training and Observation Training. Additional training may be provided which includes Proficiency Training (Remediation skill training) and Re- Integration Training (staff who have been absent for a period of time). This is a comprehensive and intensive training process. Section 2.6.2 Bullet 2 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the provisions of ☒ ☐ ☐ New staff receive an Orientation Binder to use this chapter; as a study tool. (3) basic health, sanitation and safety measures; Section 2.6.2 Bullet 3 ☒ ☐ ☐ Section 2.6.2 Bullet 4 (4) suicide prevention and response to suicide Suicide Prevention training is part of the attempts ☒ ☐ ☐ department’s annual training for all facility staff. (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and Section 2.6.2 Bullet 5 ☒ ☐ ☐ physical restraints; Section 2.6.2 Bullet 6 (6) review of policies and procedures referencing All new youth supervision staff are required to trauma and trauma-informed approaches; ☒ ☐ ☐ read the Policy and Procedure Manual prior to providing supervision in the facility. Section 2.6.2 Bullet 7 This is the agency Emergency Procedures policy and procedures. The Manual was (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ updated in 2025 to ensure current responses to emergencies. The County of Tulare also has an Emergency Action Plan designed specifically to the facility site. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 9 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (8) routine security measures, including facility Section 2.6.2 Bullet 8 perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Section 2.6.2 Bullet 9 mental health services; ☒ ☐ ☐ (10) documentation; and Section 2.6.2 Bullet 10 ☒ ☐ ☐ Section 2.6.2 Bullet 11 (11) fire/life safety training All new staff are provided CPR/First Aid ☒ ☐ ☐ Training within the first two months of hire, sooner if the staff is cored. (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Section 2.6.4 (A) complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training Section 2.6.4 (B) ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Section 2.6.4 (D) Training Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Section 1.4 TCJDF Policy and Procedures All facility administrators shall develop, publish, and Manual implement a manual of written policies and procedures that address, at a minimum, all regulations that are The agency has implemented their transition applicable to the facility. Such a manual shall be made to Lexipol, including new Policy and available to all employees, reviewed by all employees, Procedures, this month. Based on our and shall be administratively reviewed at a minimum document review and reports requested prior every two years, and updated, as necessary. Those to the implementation of the new policies, we records relating to the standards and requirements set have included operational policies in place forth in these regulations shall be accessible to the Board while on site. Staff are beginning the on request. adjustment to Lexipol, having signed off an The manual shall include: ☒ ☐ ☐ understanding but continuing to realize procedural and operational changes. Subsequent inspections will utilize Lexipol procedures and practices as staff transition to them. We note there will be additional changes as a result of Regulation Revisions in the coming months. The policies and procedures noted in this inspection are compliant with regulation and address required elements of detention, commitment, and SYTF. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 10 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) table of organization, including channels of communications and a description of job classifications; Section 1.2 Table Section 1.4 (A) ☒ ☐ ☐ Section 2.3 Job Descriptions (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Section 1.3 Purpose, Vision, Mission Justice/Delinquency Prevention Commission or Section 1.4 (B) Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Section 2.3 Job Descriptions of Institutional ☒ ☐ ☐ Positions (d) initial orientation and training program for employees; Section 2.6.2 Minimum Orientation and ☒ ☐ ☐ Training (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract Section 2.6.7 Non-Sworn Support Staff employees, school, mental/behavioral health and medical ☒ ☐ ☐ Training staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: Section 7.4 Maintenance of Youth Records (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Section 1.4 (E)(1) (2) legal and proper care of youth; Section 1.4 (E)(2) ☒ ☐ ☐ (3) maintenance of individual youth's records; Section 1.4 (E)(3) ☒ ☐ ☐ Section 1.4 (E)(4) (4) supply of information to the juvenile court and Section 3.1.2 Juvenile Court Release of those authorized by the court or by the law; and, ☒ ☐ ☐ Information Section 1.4(E)(5) (5) release of information regarding youth. Section 3.1.3 Juvenile Detention Facility ☒ ☐ ☐ Release of Information (g) ethical responsibilities; Section 2.6.2 (A)(5) ☒ ☐ ☐ (h) trauma-informed approaches; Section 1.4 (W) ☒ ☐ ☐ (i) culturally responsive approaches; Section 1.4 (X) ☒ ☐ ☐ 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 11 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (j) gender responsive approaches; Section 1.4 (Y) ☒ ☐ ☐ (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access to Section 1.4 (T); Section 4.7(B) all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to The Non-Discrimination Policy (NDP) is discrimination or harassment on the basis of actual or posted in each living unit, listed in the Youth perceived race, ethnic group identification, ancestry, Handbook, and part of the Policy and ☒ ☐ ☐ national origin, immigration status, color, religion, gender, Procedures Manual. sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and weapons Section 7.13.6.7 Use of Force ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; Section 4.3.4 (B)(3) Intake Procedures and, ☒ ☐ ☐ Section 8.7.4 Medical Services (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. PREA policy The policy shall include an approach to preventing, detecting and responding to such conduct and any The agency has a PREA Policy, posters of a retaliation for reporting such conduct, as well as a ☒ ☐ ☐ zero tolerance for sexual assault or abuse, and provision for reporting such conduct by youth, staff or a all youth entering the facility are shown the third party. PREA video before placement in a living unit. 1325 FIRE SAFETY PLAN Section 3.0 Emergency Procedures Manual The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the The County of Tulare has an Emergency State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ Action Plan that describes each element in which shall include, but not be limited to: regulation, specific to the facility site. (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; The Monthly Fire and Life Safety Inspections include documented facility-specific elements of safety as well as a check of all First Aid kits in the facility. The facility keeps detailed logs of the elements ☒ ☐ ☐ required in monthly checks. We reviewed the monthly fire and life safety inspections from January 2025 to the date of the inspection. We suggested a method to consolidate the numerous areas to a single form noting areas needing correction by location. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); The most recent Fire Inspection was ☒ ☐ ☐ completed on May 17, 2024. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 12 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) an evacuation plan; There are evacuation maps throughout the facility. The Division Manager has recommended the plans be updated, ☒ ☐ ☐ laminated, and provide more detail; a task referred to the Media Division of the agency. (e) documented fire drills not less than quarterly; The facility policy is more restrictive than regulation and requires monthly fire drills at different times and days of the week. Our review of facility-wide drills revealed drills were practiced almost daily, when youth go outside for recreation or exercise. Our ☒ ☐ ☐ previous guidance was to articulate specific drills facility-wide, rather than unit by unit. The transition of new administrators has developed a process to ensure the inclusion of not just youth but all facility staff. While on-site, a drill was completed to demonstrate the intent of this practice. (f) a written plan for the emergency housing of youth in the case of fire; and, Section 3.11 Youth Fire Relocation Plan The policy indicates the agency will relocate youth to an adjacent County Juvenile Hall. The Chief Probation Officers of California ☒ ☐ ☐ (CPOC) Central Valley Region has coordinated a Mutual Aid Agreement with San Luis Obispo, Stanislaus, Mariposa, Merced, Madera, Kings, Tuolumne, and Inyo Counties if the need for emergency housing is active. (g) development of a fire suppression pre-plan in cooperation with the local fire department. Section 3.10 Fire Suppression Pre-Plan ☒ ☐ ☐ 1326 SECURITY REVIEW Section 7.11.7 (I) Each facility administrator shall develop policies and procedures to annually review, evaluate, and document A Security Review Memorandum was security of the facility. The review and evaluation shall completed by Division Manager Joe Pinheiro include internal and external security, including, but not ☒ ☐ ☐ on July 21, 2025, outlining the review of limited to, key control, equipment, and staff training. internal and external facility security measures. 1327 EMERGENCY PROCEDURES Emergency Procedures Manual (EPM) The facility administrator shall develop facility-specific EPM 2.0 Escape policies and procedures for emergencies that shall 5.0 Hostage include, but not be limited to: 7.0 Facility Disturbances (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ The agency has an updated EPM (2025) which all youth supervision staff are required to read annually. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 13 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 EPM 8.0 Civil Disturbances (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ 8.1 Active Shooter/Terrorist Attack (c) fire and natural disasters; EPM 9.0 Natural Disasters ☒ ☐ ☐ The facility has sprinklers checked two times (d) periodic testing of emergency equipment; ☒ ☐ ☐ each year and alarms are tested monthly. (e) emergency evacuation of the facility; and EPM 6.0 Evacuation Plan ☒ ☐ ☐ Staff are required to review the EPM one time (f) a program to provide all youth supervision staff with per year. Staff are required to verify this an annual review of emergency procedures. ☒ ☐ ☐ review by a corresponding email to administrators. 1328 SAFETY CHECKS The facility administrator shall develop and implement Section 3.4.1 (B) Unit Shift Logs policy and procedures that provide for direct visual Section 3.4.3 (A) Guard 1 Visual Cell Safety observation of youth at a minimum of every 15 minutes, Checks at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in We reviewed safety checks for the months of holding cells or confined to their bed in a dormitory. January, April, and July 2025. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system We found the checks to be random and varied, designed to detect overt, aggressive or assaultive mostly between 12-15 minutes. With the new behavior and to summon aid in emergencies. All safety Guard 1 System, most checks were found to checks shall be documented with the actual time the be more consistently varied and random than check is completed. past inspections. The agency had a process in place for auditing these checks; however, the audits are not ☒ ☐ ☐ consistently applied and inclusive of all staff, only those working during a random audit. We strongly encourage a daily audit to ensure all staff are reviewed as to their timeliness and randomness as a quality assurance exercise. Our review of the checks for January: approximately 23,436 checks; April: approximately 22,650 checks; and July: approximately 23,436 checks, revealed less than 100 late checks, or .0043%. Although not perfect, the PCO’s do a good job overall. We believe a more consistently applied audit approach will result in fewer late checks as all staff are consistently held accountable. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 14 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN Section 8.14 Suicide Recognition and The facility administrator, in collaboration with the Prevention healthcare and behavioral/mental health administrators, Y-B-05, 6.7 Integrated Wellness Solutions shall plan and implement written policies and Manual procedures which delineate a Suicide Prevention Plan. The plan shall consider the needs of youth experiencing There have been 63 incidents of suicidal past or current trauma. Suicide prevention responses statements or gestures since January 2025, shall be respectful and in the least invasive manner and no attempts. Of the youth placed on consistent with the level of suicide risk. The plan shall suicide or special watch this year, 51 incidents include the following elements: were verbal statements of self-harm and 12 involved a suicidal gesture. We reviewed 16 incidents and found agency partners responded per policy and met the requirements in regulation, objectives in policy, and had a consolidated approach in practice. Because medical staff are on site, they make the decision for suicide or special watch pending response from Behavior Health if they are not on site. Of the incidents we reviewed, response from all was timely and informative to facility staff in terms of expectations. ☒ ☐ ☐ The facility plan articulates procedures to follow for suicide events but also provides information for staff of what to look for, be aware of, and develop an understanding of critical timing of these high-risk events which illustrate the risk for suicide behaviors. It is a plan with informative triggers for staff to be aware of and is supported by 24/7 medical staff on site as well as on-site/on-call Behavior Health. Our review of the IWS Manual and Policy as it relates to Suicide Prevention is a summary with placement in the Safety Room and/or Safety Gown only if warranted, assessing for the least restrictive environment. All agency partners communicate daily regarding any youth presenting suicidal behaviors. Medical staff, now under the same umbrella company as IWS, take the lead as they are on site all hours each day, however, on-site or on-call IWS Behavior Health responds immediately. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training Section 8.14.1 and the Juvenile Corrections Officer Core Course. All staff receive Suicide Prevention Training in Core and annually. Staff assigned to the Intake ☒ ☐ ☐ unit receive additional training for screening and recognizing if a youth is at risk for suicide or self-harm. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 15 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Screening, Identification Assessment and Precautionary Protocols Section 8.14 (A)(1) (1) All youth shall be screened for risk of suicide at intake and as needed during detention. The facility completes numerous assessments and screening of youth by probation, medical, and behavior health staff at admission. The ☒ ☐ ☐ MAYSI, medical screening, and referral to mental health for assessment articulate risks at admission. We reviewed timelines for the intake implementation of the MAYSI upon admission. (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk Section 8.14.1 ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall Section 8.14 (A)(1) and (2) be referred to behavioral/mental health staff for a ☒ ☐ ☐ Section 4.3.4 (A)(6) suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the Section 8.14 (A)(4) behavioral/mental health assessment. ☒ ☐ ☐ Section 4.3.1 (10) (c) Referral process to behavioral/mental health staff for assessment and/or services. Section 8.14 Section 8.2.3 (C) ☒ ☐ ☐ Section 4.3.4 (A)(6) (d) Procedures for monitoring of youth identified at risk for suicide. Section 8.14. ☒ ☐ ☐ Section 4.3.1 (10) (e) Safety Interventions (1) Procedures to address intervention protocols for Section 8.14.5 (A) youth identified at risk for suicide which may Section 8.14.5 (D) ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- informed approaches Section 8.14.5 (A)(11) ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ Section 8.14.4 (A) and (B) (f) Communication (1) The intake process shall include communication Section 4.3.2 (C) with the arresting officer and family guardians regarding the youth’s past or present suicidal The intake unit is adjacent to Medical and ☒ ☐ ☐ ideations, behaviors or attempts. Behavior Health offices, allowing for constant and timely communication. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 16 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information sharing about youth at risk for suicide with youth Section 8.14 (A) supervision, healthcare, and behavioral/mental health staff. All agency partners communicate daily regarding any youth presenting suicidal behaviors. Medical staff takes the lead as they ☒ ☐ ☐ are on-site 24/7 and with IWS Behavior Health on site or on-call, youth receive immediate services. The agency promotes a coordinated approach to youth behavior, response, and follow-up. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Section 8.14.4 (D)(1) (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Section 8.14.4 (D)(2) ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Section 8.14.4(D)(3) ☒ ☐ ☐ (h) Documentation (1) Documentation processes shall be developed to Section 8.14.0 (A)(1) ensure compliance with this regulation ☒ ☐ ☐ Section 8.14.4 (D)(4) Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services Section 8.14.5 (J) and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Section 3.6 Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ The agency reports no pending legal actions. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED Section 8.14.8 Suicide Attempt, Critical Illness, Injury or Death of a Youth (1) Death of a Youth. Section 8.14.9 (C)(4) and (5) Death of a Youth (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental There have been no youth deaths this cycle. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 17 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Section 8.14.9 (G) and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Section 8.14.9 (E)(3) Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 Section 8.14.9 (E)(3)(a) calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with the Section 8.14.8 (D) 1 health administrator, shall develop written policies and procedures for the notification to necessary The facility process for serious illness and parties, which may include the Juvenile Court, the ☒ ☐ ☐ injury includes notification to all parties in the parent, guardian or person standing in loco parentis event of an incident as defined by medical and the youth’s attorney of record in the case of a staff, who are on duty 24 hours each day. serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Section 7.3.4 Administrative Count Records Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Section 4.7.8 Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 18 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES Section 4.3 Admittance Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth The facility has numerous screening and that emphasize respectful and humane engagement assessment tools, including: the SOGIE, with youth, and reflect that the admission process may Victim Vulnerability Assessment, and an be traumatic to youth who may have already Intake Assessment with a Behavior Health experienced trauma. Policies shall be trauma-informed, Assessment. Each is facilitated by probation culturally relevant, and responsive to the language and staff, medical personnel, and behavior health literacy needs of youth. In addition to the requirements clinicians. There are RN’s on duty 24 hours of Sections 1324 and 1430 of these regulations: each day and mental health services available eight hours each day on-site (services shared with the jail) and on-call, allowing for all required elements of regulation. The process and practice includes intake responsibilities for admitting a youth, questionnaires and screenings by medical staff including all aspects of a youth’s personal, physical, and mental presentations, ☒ ☐ ☐ and a series of mental health assessments, facilitated by medical staff and referred to Behavior Health IWS staff if mental health is not on site. The process flows well, especially given the proximity to the intake unit. Additionally, when a youth is committed to any post-dispositional program (YDF, JDFC, or STYF), a Program Outline for completion is provided. We reviewed a significant sampling of intake forms and assessments for each population, finding the process consistent with policy, regulation, and the intent of admitting a youth. We were impressed with the amount of information obtained and relayed during this process. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of Section 4.3.5 admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Section 4.3.3 (O) (2) Offer of a shower; ☒ ☐ ☐ Section 4.3.8 (A) (3) Documented secure storage of personal Section 4.3.6 belongings; ☒ ☐ ☐ (4) Offer of food upon arrival; Section 4.3.8 (D) ☒ ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Section 4.3.9 ☒ ☐ ☐ disabilities; 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 19 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, Section 4.3.1 (3) ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are Section 4.9 (C)(5) suspected of or identified as having a Section 8.2 (A)(3) Initial Medical Assessment ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Section 4.6 Transgender and Intersex Youth ☒ ☐ ☐ (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive Section 4.7.1 Classification ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that Section 4.3.4 (B) Intake Procedures advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length Section 4.3.4 (B) Intake Procedures ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE Section 4.3.4 (B)(2) SOGIE Section 4.3.12 Screening for the Risk of The facility administrator shall develop and implement Sexual Abuse written policies and procedures to reduce the risk of Section 4.3.12 Bullet 1 sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of ☒ ☐ ☐ The SOGIE is a tool to assess the youth’s admission based on the following information: likelihood of being abused. The Victim (a) Prior sexual victimization or abusiveness; Vulnerability Assessment is completed to assist in determining the youth’s propensity to be victimized or to victimize. (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, Section 4.3.12 Bullet 2 queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; Section 4.3.12 Bullet 3 ☒ ☐ ☐ (d) Age; Section 4.3.12 Bullet 4 ☒ ☐ ☐ (e) Level of emotional and cognitive development; Section 4.3.12 Bullet 5 ☒ ☐ ☐ (f) Physical size and stature; Section 4.3.12 Bullet 6 ☒ ☐ ☐ (g) Mental illness or mental disabilities; Section 4.3.12 Bullet 7 ☒ ☐ ☐ 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 20 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Intellectual or developmental disabilities; Section 4.3.12 Bullet 8 ☒ ☐ ☐ (i) Physical disabilities; Section 4.3.12 Bullet 9 ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, Section 4.3.12 Bullet 10 ☒ ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for Section 4.3.12 Bullet 11 supervision, additional safety precautions, or separation ☒ ☐ ☐ Section 4.3.12 (D) from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Section 4.3.12 (A) process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the Section 4.13.2 (B) facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Section 4.5 Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth from The facility release procedures begin with a custody which provide for: Multi-Disciplinary Team (MDT) meeting to assess the most appropriate re-entry plan for committed youth or a Special Needs planning meeting to address a youth’s needs as they release from detention into the community. ☒ ☐ ☐ Partners IWS Behavior Health and GEO have promoted a coordinated release process. We reviewed release paperwork related to completion of time in custody or a Court release. Both met the process outlined in regulation and policy. We also reviewed Transition Release Plans with articulated direction for the youth upon re-entry. (a) verification of identity/release papers; Section 4.5.2 (C)(1) ☒ ☐ ☐ (b) return of personal clothing and valuables; Section 4.5.2 (C)(2) ☒ ☐ ☐ (c) notification to the youth's parents or guardian; Section 4.5.2 (C)(4) ☒ ☐ ☐ (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these Section 4.5.2 (C)(8) ☒ ☐ ☐ regulations, for coordination with outside agencies; and, 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 21 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) notification of school staff; Section 4.5.2 (C)(10) ☒ ☐ ☐ (f) notification of facility mental health personnel. Section 4.5.2 (C)(8) ☒ ☐ ☐ The facility administrator shall develop and implement policies and procedures for post-disposition youth to Section 4.5.7 Transition and Re-entry Services coordinate the provision of transitional and reentry services including, but not limited to, medical and The facility has bi-weekly MDT meetings to behavioral health, education, probation supervision and determine appropriate services for school, community-based services. Behavior Health, and medical linkage upon ☒ ☐ ☐ release to the community. Field Probation Staff are included as a youth exits the facility for a smooth transition of out of custody expectations. The facility administrator shall develop and implement written policies and procedures for the furlough of youth Section 4.5.3 Temporary Releases from custody. The agency has recently reignited the Furlough Process for Commitment youth only, understanding the importance of this to facilitate successful community reentry upon release. We reviewed the one furlough release packet, ☒ ☐ ☐ for a youth in JDFC (Long-Term Program), outlining the expectations for the home pass. The parent also signs the document indicating their responsibilities while the youth is under their supervision. The agency is considering a furlough process for SYTF youth as they near completion of their base term. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 22 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352 CLASSIFICATION Section 4.7 Classification The facility administrator shall develop and implement written policies and procedures on classification of youth The agency has a streamlined process for for the purpose of determining housing placement in the male youth in detention, housing general facility. population males in one unit and WIC 707b Such procedures shall: males in two separate units. All female youth, in pre- and post-disposition programs, are housed in one unit. Post-dispositional Camp youth are housed in Pod 2, Units A, B, and C, while SYTF youth are in Unit D. Although ☒ ☐ ☐ classification elements apply, most often this relates to room placement in the unit. The agency currently has 31 youth in the Youth Detention Facility Program: 17 Mid- Term Commitments in Pod 2 Units A, B, and C; and 10 Short-Term Commitments in Pod 2, Units B and C. These are all male youth. There are four female youth in the YDF Program, housed in Pod 5, Unit B. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the appropriate, Section 4.7.1 Bullet 1 least restrictive housing and program settings. Housing Section 4.7.2 Factors Affecting Unit ☒ ☐ ☐ assignments shall consider the need for single, double Assignments or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; Section 4.7.1 Bullet 2 ☒ ☐ ☐ (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall Section 4.7.1 Bullet 3 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the Section 4.7.1 Bullet 4 youth's behavior while in custody; and, Section 4.7.2 (H) Classification of youth are reviewed at the weekly Special Needs meeting and bi-weekly at the MDT meetings. The agency added policy to require assigned Institution Supervisor (IS) staff to review their (assigned) unit classifications weekly. ☒ ☐ ☐ Youth presenting behaviors demanding attention of mental health and/or medical staff, as well as teachers, are evaluated for appropriate unit placement as necessary. As noted above, the facility unit designations are static but room placement within the units are reviewed regularly. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 23 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) provide that facility staff shall not separate youth from the general population or assign youth to a single Section 4.7.1 Bullet 5 occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, ☒ gender identity, gender expression, mental or physical ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or Section 4.7.1 Bullet 6 status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Section 4.6 Transgender and Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable The facilities have process and procedure treatment of transgender and intersex youth. elements in place to address all facets of the The policies shall provide that: regulation. Medical staff assist the PCO/IS in providing resources for this population. The agency has sufficient policies for transgender ☒ ☐ ☐ youth, meeting all regulation components, including documentation regarding the Transgender and Intersex Youth Statement for Searches, Housing Preference, name and pronoun designation, as well as clothing preference. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Section 4.6 (A) preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender Section 4.6 (B) identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their Section 4.6 (C) safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and Section 4.6 (D) behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 24 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, Section 4.6 (E) facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Section 4.6 (F) anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Section 4.4 Orientation The facility administrator shall develop and implement written policies and procedures to orient a youth prior to We reviewed numerous Orientation packets placement in a living area. Both written and verbal for detention youth, each requiring the youth to information shall be provided and supplemented with sign as an acknowledgement of video orientation if feasible. Provision shall be made to understanding expectations and processes. provide accessible orientation information to all detained This is originally completed by the youth including those with disabilities, limited literacy, or Booking/Intake staff with the youth prior to English language learners. placement in their assigned living unit. Orientation shall include information that addresses: Each youth is provided a youth handbook, articulating all components of regulation, as well as a verbal characterization of the ☒ ☐ ☐ detention process, Youth Rights, and other required components. Youth also watch a PREA video. Medical staff articulate their process of orienting a youth to any medical related information in their system. We confirmed this in our interview with IWS staff. If committed to a Camp or SYTF Program, youth are oriented to the expectations and program outline for their stay. (a) facility rules including contraband and searches and disciplinary procedures; Section 4.4 Bullet 1 Contraband and Searches Section 4.4 Bullet 20 Progressive Discipline ☒ ☐ ☐ Section 4.4 Bullet 23 Youth Rights Section 4.4 Bullet 28 Rules of Conduct (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Section 4.4 Bullet 2 Positive Behavior incentives that youth will receive for complying with Incentive System facility rules, and consequences that may result when ☒ ☐ ☐ Section 4.4 Bullet 20 youth violate the rules of the facility; Section 4.4 Bullet 28 (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment Section 4.4 Bullet 3 PREA and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Section 4.4 Bullet 4 Chain of Command ☒ ☐ ☐ 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 25 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free Section 4.4 Bullet 5 Grievance Procedure and of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ Policy the person or position designated to resolve the issue; (f) access to legal services and information on the court Section 4.4 Bullet 6 Access to Legal Services process; ☒ ☐ ☐ and Information on the Court Process Section 4.4 Bullet 7 Access to Medical (g) access to routine and emergency health and mental Services health care; ☒ ☐ ☐ Section 4.4 Bullet 8 Access to Mental Health Services Section 4.4 Bullet 9 Religious Services (h) access to education, religious services, and Section 4.4 Bullet 10 Recreation recreational activities; ☒ ☐ ☐ Section 4.4 Bullet 11 Education (i) housing assignments; Section 4.4 Bullet 12 Housing Assignments ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items Section 4.4 Bullet 13, Access to Showers, ☒ ☐ ☐ Hygiene and Personal Care/Shaving (k) rules and access to correspondence, visits and telephone use; Section 4.4 Bullet 14 Correspondence Section 4.4 Bullet 15 Visiting ☒ ☐ ☐ Section 4.4 Bullet 16 Telephone (l) availability of reading materials, programming, and other activities; Section 4.4 Bullet 17 Programs, Reading ☒ ☐ ☐ Material, and Activities (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; Section 4.4 Bullet 18 UF and UR ☒ ☐ ☐ Section 4.4 Bullet 19 Room Confinement Section 4.4 Bullet 21 Immigration Legal (n) immigration legal services; ☒ ☐ ☐ Services Section 4.4 Bullet 27 Emergencies and (o) emergencies including evacuation procedures; ☒ ☐ ☐ Evacuation (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by Section 4.4 Bullet 22 NDP ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language other than English if appropriate; Section 4.4 Bullet 23 Availability of Services for ☒ ☐ ☐ Language other than English 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 26 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (r) the process for requesting different housing, education, programming and work assignments; Section 4.4 Bullet 25 Request change in Housing, Education, Programming or Work ☒ ☐ ☐ Assignments (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that Section 4.4 Parent/Guardian Information at a minimum includes answers to frequently asked Brochure questions and provides contact information for the facility, medical, school and mental health; and, The facilities provide information for parents ☒ ☐ ☐ on all aspects of the pre- and post-disposition programs, as well as how they may contact the facility for any question regarding the youth’s stay. (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. Section 4.4 Bullet 26 Access to T15 ☒ ☐ ☐ 1354 SEPARATION Section 6.5 Separation The facility administrator shall develop and implement written policies and procedures that address: The policy for Separation is compliant with regulation and provides a brief description of each form of separation. Medically separated youth are housed in the Medical Unit. The Behavior Health and Program Separation components are articulated in the policy and addressed based on classification factors and behavior health recommendations. Behavior separations and self-separation are addressed in policy depending on the circumstances. Each ☒ ☐ ☐ separation is documented in the agency Caseload Explore Program. Facility staff have adjusted their process in identifying and responding to Self-Separation incidents. We suggested staff document information on their attempts to reintegrate these youth and that the agency develop a system to track this. We reviewed 22 incidents of separation in the YDF. Most involved youth not wanting to participate in programs or recreation. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, Section 6.5, Paragraph # 1 assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and trauma-informed care. Section 6.5, Paragraph # 2 ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when necessary to Section 6.5, Paragraph # 2 ☒ ☐ ☐ accomplish the objective of separation. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 27 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. Section 6.5 (E) Daily Separation Review ☒ ☐ ☐ (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and Section 6.6 (A) Room Confinement Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains Section 6.5.1 (A) necessary. This section articulates the reviews shall occur during the first hour of each shift by the ☒ ☐ ☐ Institutional Supervisor, who is to log the termination or continuance of separation in the Separation Log. 1354.5 ROOM CONFINEMENT Section 6.6 (A) Room Confinement (RC) (a) The facility administrator shall develop and implement written policies and procedures addressing We reviewed three incidents of RC in YDF the confinement of youth in their room that are consistent involving four youth. Our review of placement with Welfare and Institutions Code Section 208.3. The was appropriate and compliant with regulation. placement of a youth in room confinement shall be The reasons for placement included threats accomplished in accordance with the following and assaultive behavior. Each was well guidelines: documented in the incident report. In total, there were 96 incidents of RC facility-wide from January 2025 to the date of the inspection, involving 70 youth. The process for documenting behavior ☒ ☐ ☐ checks, reviewing the need to continue, and the length of time on RC were noted in the Incident reports. The RC log outlines the youth’s behavior at the time of the check as well as contact with staff and partners. The IS reviews every two hours and removes the youth from this status as soon as they determine it is appropriate and within regulation. Reintegration on separated status or into normal programming occurs timely, in consideration of the sanction leading to the RC status. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and Section 6.6 (B)(1) exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or Section 6.6 (B)(2) ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of Section 6.6 (B)(3) ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 28 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) Return the youth to general population. Section 6.6 (F) ☒ ☐ ☐ (2) Consult with mental health or medical staff. Section 6.6 (H) ☒ ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Section 6.6 (G)(2) ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: Section 6.6 (G)(1) (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to Section 6.6 (G)(2) ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee Section 6.6 (G)(3) ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth Section 6.6 (I) in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires Section 6.6 (I) Paragraph #1 a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and Section 6.6 (I) Paragraph #2 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 29 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1355 INSTITUTIONAL ASSESSMENT AND PLAN Section 4.9 Assessment and Plan The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for assessment and case planning. (a) Assessment: The assessment is based on information collected Section 4.9 Introduction during the admission process with periodic review, which Section 4.9 (A) includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance We reviewed 10 youth Action Plans including abuse history, educational, vocational, counseling, nine Initial and one Release Transition Plan. behavioral health, consideration of known history of The agency does a thorough job targeting trauma, and family strengths and needs. service needs through the weekly Special Needs and bi-weekly MDT meetings. The facility is compliant with review and updates. The transition plan includes an MDT meeting with all agency partners to discuss the most appropriate and individualized re-entry service ☒ ☐ ☐ referrals. The agency 90-day timeline for ongoing plans allows the youth time to meet objectives and goals, providing a timely review of the youth’s progress. Youth in YDF are either Short- or Mid-Term commitments. Of the 31 male and female youth in YDF, on the day of the Inspection, 13 were in the Short-Term Program and 18 youth in the Mid-Term Program. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth Section 4.9 (C) held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: Section 4.9 (A) objectives and time frame for the resolution of ☒ ☐ ☐ Section 4.9 (C)(1) problems identified in the assessment; (B) a plan for meeting the objectives that includes a description of program resources needed and Section 4.9 (C)(2) individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and Section 4.9 (C)(3) ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for Section 4.9 (C)(4) post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed Section 4.9 (C)(5) with input from the family, supportive adults, youth, Section 4.9 (G) Supportive Adults ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 30 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Section 4.9 (E) Case Staffing The facility administrator shall develop and implement Section 4.9 (E)(1)(a) written policies and procedures ensuring the availability of appropriate counseling and casework services for all The staff document notes in the Caseload youth. Policies and procedures shall ensure: Explore system that include both positive and (a) youth will receive assistance with needs or concerns ☒ ☐ ☐ negative interactions or incidents of youth that may arise; behavior. We reviewed numerous ‘event’ entries documenting the positive and negative actions of every youth in custody. (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, Section 4.9 (E)(1)(b) ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. Section 4.9 (E)(1)(c) ☒ ☐ ☐ 1357 USE OF FORCE Section 7.13.1 (E) Use of Force (UF) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed three incident reports of the UF written policies and procedures for the use of force, in YDF involving four youth. Most incidents which may include chemical agents. Force shall never involved youth-on-youth assaults (mutual be applied as punishment, discipline, retaliation or fights), assaults to staff, or youth assaults. The treatment. staff response was compliant with regulation (a) At a minimum, each facility shall develop policies and and involved administrative review. procedures which: The facility has had 94 UF incidents since January 2025, involving youth-on-youth assaults and violent actions by youth. Of these, 25 involved the use of OC spray, 80 ☒ ☐ ☐ included physical restraint use for moving the youth to their room, and 70 resulted in RC. The process of documentation, notification of all persons required in regulation, and timely response by all facility staff exceeded regulation. The staff are fortunate to have agency partners on site to medically clear youth after an incident, including decontamination, and initiation of mental health referrals if necessary. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 Section 7.13.3 (A) to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define Section 7.13.2 Use of Force Options ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are expressly prohibited by the facility. Section 7.13.9 Choke Holds Section 7.13.1(B) ☒ ☐ ☐ Section 7.14.5 (K) Positional Asphyxia 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 31 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative Section 7.13.3 (C) action to immediately stop it. ☒ ☐ ☐ Section 7.14.2 (G) (5) define a standardized reporting format that includes time period and procedure for documenting Section 7.13.4 Reporting, Debriefing and and reporting the use of force, including reporting Notification requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. Section 7.13.4 (B) ☒ ☐ ☐ (7) define the role, notification, and follow-up procedures required after use of force incidents for Section 7.13.3 (C) medical, mental health staff and parents or legal ☒ ☐ ☐ Section 7.13.4 (D) guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) Section 7.13.5 Limitations of Force on and Welfare and Institutions Code Section 222. ☒ ☐ ☐ Pregnant Youth (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: Section 7.13.6 Use of OC Spray (1) identify who is approved to carry and/or utilize Section 7.13.6 (B) and (C) chemical agents in the facility and the type, size and Section 7.13.6.4 the approved method of deployment for those chemical agents. ☒ ☐ ☐ Our review of the 25 OC use incidents in 2025 revealed a well-documented response to regulation components as to decontamination and follow-up. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the Section 7.13.6 safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. Section 7.13.6.5 Decontamination This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☒ ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents Section 7.13.6.3 (J) involving chemical agents for medical, mental health ☒ ☐ ☐ Section 7.13.6.5 (A)(7) staff and parents or legal guardians. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 32 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) provide for the documentation of each incident of use of chemical agents, including the reasons for Section 7.13.6.6 (A) Documentation which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training Section 7.13.6 (D) in use of force and chemical agents when appropriate Section 7.13.6 (D)(1) and (2) that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. Section 7.13.6 (D)(3) ☒ ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. Section 7.13.6 (D)(4) ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. Section 7.13.6 (D)(5) ☒ ☐ ☐ (5) physical training force options that may require the use of perishable skills. Section 7.13.6 (D)(6) ☒ ☐ ☐ (6) timelines the facility uses to define regular training. Section 7.13.6 (D)(6) ☒ ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Section 7.14.1 Use of Restraints (UR) The facility administrator, in cooperation with the Section 7.15 Safety - WRAP responsible physician and mental health director, shall develop and implement written policies and procedures There have been three incidents of the use of for the use of restraint devices. Restraint devices include restraints (the WRAP) as specified in any devices which immobilize a youth's extremities regulation this year, the first since July 2022. and/or prevent the youth from being ambulatory. We note the three incidents involved one youth in detention, and each placement was within eight days. There were no incidents from the YDF. The response and follow-up was articulated in incident reports, safety logs, and ☒ ☐ ☐ events in both medical and Behavior Health records. The agency has a detailed process and form when the WRAP is used, which prompts staff to provide food, water, allowance to stretch, restroom needs, 30-minute reviews by the IS, initial and supplemental contact with medical and behavior health staff, and audits of placement. In each of the three incidents, the time in the WRAP was under 40 minutes. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 33 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Physical restraints may be used only for those youth who present an immediate danger to themselves or others, Section 7.14.1 (A) who exhibit behavior which results in the destruction of Section 7.15 (A) property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Section 7.14.3 Restricted UR restraint devices that attach a youth to a wall, floor or other Section 7.14.3 (D) Hogtying Restriction fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Section 7.14.1 (A) to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by This section refers to 7.14.6 Restraints for ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Movement and Transportation within the Within the Facility. Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Section 7.14.2 (A) may delegate authority to place a youth in restraints to a Section 7.15 (B) physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every This allows delegation to the on-duty facility hour. Institutional Supervisor. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no Section 7.14.2 (B) later than two hours from the time of placement. The Section 7.15 (E) youth shall be medically cleared for continued retention at least every three hours thereafter. Medical personnel are on site 24 hours each day and respond immediately to the placement of a youth in the WRAP, especially when youth in the WRAP placements are moved to the Medical Unit. Policy and practice ☒ ☐ ☐ dictate they monitor the youth a minimum of every hour and every three hours after placement in mechanical restraints (none this cycle). Youth are moved to the medical or intake area and personnel respond more frequently, as documented in the WRAP Placement form. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 34 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the Section 7.14.2 (B) time of placement, to assess the need for mental health Section 7.15 (G) treatment. Mental Health staff are on site or on call 24 hours each day and when a youth is placed in restraint, they respond immediately, per policy. ☒ ☐ ☐ For WRAP placement, the facility administration and mental health personnel assess if the youth is to remain in the WRAP or be transported to a mental health facility for WIC 5150 evaluation. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Section 7.14.2 (C) to ensure the safety and well-being of the youth. Section 7.15 (C) Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: Section 7.14.4 Reports and Documentation (a) documentation of the circumstances leading to an Section 7.14.4 (5) ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. Section 7.14.2 (I) 1-g ☒ ☐ ☐ (c) acceptable restraint devices. 7.14.5 (L) 1-4 ☒ ☐ ☐ The facility allows for handcuffs, shackles, belly chains, and the WRAP. (d) signs or symptoms which should result in immediate medical/mental health referral. Section 7.14.2 (E) ☒ ☐ ☐ Section 7.15 (F) (e) availability of cardiopulmonary resuscitation equipment. Section 7.14.2 (E) ☒ ☐ ☐ (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a Section 7.14.2 specified housing area for restrained youth which makes Section 7.15.1 (B) provision to protect the youth from abuse. ☒ ☐ ☐ If a youth is placed in the WRAP, they are moved to a Medical Observation room or a holding room/safety cell in Intake. Section 7.14.5 (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Section 7.15 (J) and (K) 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 35 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Section 7.14.5 (h) exercising of extremities. ☒ ☐ ☐ Section 7.15 (L) 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Section 7.14.6 Restraints for Movement and THE FACILITY. Transportation within the Facility Section 3.3.2 (H)13 Articulate use of Handcuff The Facility Administrator, in cooperation with the in Incident Report responsible physician and behavioral/mental health Section 7.14.6 (B) director, shall develop and implement written policies and procedures for the use of restraint devices when the The facilities had 80 incidents of movement of purpose is for movement or transportation within the youth in restraints (Handcuffs and Shackles) to facility that shall include the following: their room and two incidents to the Medical (a) identification of acceptable restraint devices, staff ☒ ☐ ☐ Unit as articulated in this regulation. Agency approved to utilize restraint devices and the required supervisors review video and audio of all training. incidents requiring any use of force or restraints and they articulate the need for application in the Caseload Explore System. The staff documentation in the incident report also demonstrates why restraints were applied. (b) the circumstances leading to the application of restraints must be documented. Section 7.14.6 (D) ☒ ☐ ☐ (c) an individual assessment of the need to apply restraints for movement or transportation that includes Section 7.14.6 (A) consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices Section 7.14.6 (D) shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Section 7.14.3 (F) ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Section 7.14.7 Safety Room Placement (a) The facility administrator, and where applicable, in JMH-G-04 Integrated Wellness Solutions cooperation with the responsible physician, shall Manual develop and implement written policies and procedures governing the use of safety rooms, as described in Title There have been no Safety Room placements 24, Part 2, Section 1230.1.13. The room shall be used since July 2022. to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable Section 7.14.7 (I) ☒ ☐ ☐ clothing to provide for privacy; 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 36 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; Section 7.14.7(C) ☒ ☐ ☐ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any Section 7.14.7 (F) and (G) staff interventions every 15 minutes, with actual time ☒ ☐ ☐ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; Section 7.14.7 (J) ☒ ☐ ☐ Policy requires evaluation every hour. (5) provide for immediate medical assessment, where appropriate, or an assessment at the next Section 7.14.7 (H) daily sick call; and, The facility articulates immediate response by ☒ ☐ ☐ medical, including evaluations every 15 minutes until the youth is removed from the safety room. (6) provide a process for documenting the reason for placement, including attempts to use less restrictive Section 7.14.7(G) and (J) means of control, and decisions to continue and end ☒ ☐ ☐ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: Section 7.14.7 Purpose (1) safety room shall not be used before other less restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by Section 7.14.7 (B) ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the Section 7.14.7 Purpose ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room Section 7.14.7 (K) for a period of four hours, staff shall do one or more of ☒ ☐ ☐ the following: (1) return the youth to general population. Section 7.14.7 (K)(1) ☒ ☐ ☐ (2) consult with mental health or medical staff, Section 7.14.7 (K)(2) ☒ ☐ ☐ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Section 7.14.7 (K)(3) ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized Section 7.14.7 (L) plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 37 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1360 SEARCHES Section 7.7 Youth Searches The facility administrator shall develop and implement Section 7.8.3 Unit Searches written policies and procedures governing the search of Section 7.8.5 Area Searches youth, the facility, and visitors. ☒ ☐ ☐ Section 7.8.6 Random Unit Searches Policies and procedures shall provide that: Section 7.8.8 Facility Perimeter Searches Section 5.7.1 (D) Visitor Search (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Section 7.7.1 Purpose ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being Section 7.7.1 Purpose searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. Section 7.7.2 (D)-(F) and (I) ☒ ☐ ☐ The agency has not conducted any strip searches since July 2022. (d) Physical body cavity searches shall only be conducted by a medical professional. Section 7.7.2 (I) ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor when Section 7.7.3(C)(3) there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. Section 7.7.3 (G) ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when Section 7.7.2 (G) and (H) conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 38 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1361 GRIEVANCE PROCEDURE Section 6.3.4 Institution Grievance The facility administrator shall develop and implement Procedures written policies and procedures whereby any youth may appeal and have resolved grievances relating to any There have been 134 grievances filed from condition of confinement, including but not limited to January 2025 to date of inspection, with the health care services, classification decisions, program majority being resolved at the lead staff and IS participation, telephone, mail or visiting procedures, level. There were 192 filed in 2024 and 203 food, clothing, bedding, mistreatment, harassment or filed in 2022. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and We reviewed all grievances as the binder was procedures shall include provisions whereby the facility made available during the inspection. Most manager ensures: were about youth sanctions or placements. We noted 39 of the 134 were filed by three youth. ☒ ☐ ☐ With regard to the process, all facility grievances were responded to the same day submitted or the following day and each were resolved within 4-5 days. Staff take the time to review video and logs to ensure any statements by youth are addressed. The form and process exceed regulation. We found some grievances included a “Response” Memo from staff to the youth, articulating the response from the hearing. We suggested the agency provide a completed copy of the grievance itself rather than the additional step of the memo. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to Section 6.3.4 (A)(1) ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth Section 6.3.4 (F)(6) ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; Section 6.3.4 (A)2) ☒ ☐ ☐ (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances Section 6.3.4 (A)(3) and (A)(4) that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not Section 6.3.4 (A)(3)(a) directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. Section 6.3.4 (A)(3)(b) ☒ ☐ ☐ (e) provision for a written response to the grievance which includes the reasons for the decisions; Section 6.3.4 (A)(4) ☒ ☐ ☐ (f) a system which provides that any appeal of a grievance shall be heard by a person not directly Section 6.3.4 (A)(5) ☒ ☐ ☐ involved in the circumstances which led to the grievance; 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 39 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer Section 6.3.4 (A)(6) ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ Section 6.3.4 (A)(7) ☐ ☐ Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be Section 6.3.4 (A) Last Paragraph ☒ addressed and documented in accordance with written ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Section 3.3 Institutional Records and Reports A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS Section 4.3.4.1 (D) DNA Collection (a) Pursuant to Penal Code Section 298.1 authorized The facility does not use force to collect DNA law enforcement, custodial, or corrections personnel that has been Court Ordered or by written including peace officers, may employ reasonable force notice by any law enforcement officer. Rather, to collect blood specimens, saliva samples, and thumb the youth is returned to Court. This has not or palm print impressions from individuals who are occurred this cycle. required to provide such samples, specimens or ☐ ☐ ☒ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☐ ☐ ☒ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☐ ☐ ☒ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Section 5.3 Education Programs (a) School Programs ☒ ☐ ☐ 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 40 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The County Board of Education shall provide for the The Tulare County Office of Education is administration and operation of juvenile court schools in involved with youth outside of the classroom, conjunction with the Chief Probation Officer, or designee promoting post-secondary involvement in both pursuant to applicable State laws. The school and facility the classroom through online learning and in administrators shall develop and implement written policy Vocational Education. TCOE staff complete and procedures to ensure communication and regular evaluation and testing of youth to coordination between educators and probation staff. determine individual needs in the classroom Culturally responsive and trauma-informed approaches and the Career Technology in a construction should be applied when providing instruction. Education pathway. Non-graduated youth are eligible for staff should collaborate with the facility administrator to and participate in credit recovery opportunities use technology to facilitate learning and ensure safe to gain the most from the educational time in technology practices. The facility administrator shall the classroom. request an annual review of each required element of the program by the Superintendent of Schools, and a report The Vocational Ed CTE instructor continues to or review checklist on compliance, deficiencies, and provide many opportunities to the youth corrective action needed to achieve compliance with this enrolled, significantly more since the section. Such a review, when conducted, cannot be construction of a fence between the living units delegated to the principal or any other staff of any juvenile and Voc Ed Building. court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside Our discussions with Principal Andrade were agency or individual. Upon receipt of the review, the infectious with the positive focused intent to facility administrator or designee shall review each item provide services to all youth in this agency. with the Superintendent of Schools and shall take The plans to move graduates to the Youth whatever corrective action is necessary to address each Training Facility’s classroom and Computer deficiency and to fully protect the educational interests of Lab in addition to more inclusion for the Voc all youth in the facility. Ed Program are just a start. The school continues to offer the “Re-Start” program. If a youth is refusing to go to the classroom or is having difficulties with behavior in the classroom, he/she is provided classroom instruction 1:1 for the remainder of a school period. This allows an opportunity for the youth to realize the benefits of this “school time out” and return without significant consequence. By allowing the youth a bit of reflection, in most cases, they are able to return to the school setting and finish their day. The Prison Education Project is involved with Tulare County Youth and offers two courses each semester. Currently, youth are offered: Financial Literacy and Building Healthy Relationships. The courses are seven weeks long and have a detailed curriculum. There are 10 students enrolled this semester. Graduated youth have the opportunity via Rising Scholars to attend Porterville College for online classes. There are 15 graduates, 13 enrolled at Porterville College and two enrolled in the College of the Sequoia’s program. One student is pending enrollment. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 41 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements The facility school program shall comply with the State Section 5.3.1 Education Objectives Education Code and County Board of Education policies, Section 5.3.3 Introduction Paragraph all applicable federal education statutes and regulations and provide for an annual evaluation of the educational Students are given the opportunity to explore program offerings. As stated in the 2009 California interests and aptitudes for a career in the Standards for the Teaching Profession, teachers shall construction industry through participation in establish and maintain learning environments that are the Vocational Education Program. Tulare physically, emotionally, and intellectually safe. Youth shall County Office of Education Court School be provided a rigorous, quality educational program that provides a Career Technology Education in a responds to the different learning styles and abilities of Construction pathway. There are 14 trades students and prepares them for high school graduation, youth are exposed to at an introductory level. career entry, and post-secondary education. The trades involve the use of various tools for the identified construction trade, including but not limited to electrical, plumbing, drywall, roofing, concrete, cabinetry, power tools, and general construction. ☒ ☐ ☐ The Training Facility (formerly the Youth Facility) Building has been remodeled to allow for a softer version of alternative education program space and computer lab opportunities. This space has classrooms and training space, youth incentive and recreation space, and the opportunities to participate in activities in an area outside the condensed unit/pod environment. Since the recent completion of the fenced walkway to the Voc Ed and Training Facility, we are excited for this transition to occur, offering homelike opportunities for youth in and transitioning out of the detention setting. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Section 5.3.1 (A) shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, Section 5.3.1 Goals ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California Section 5.3.1 (C) Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. Section 5.3.1 (E) ☒ ☐ ☐ (4) Administration of the High School Equivalency Tests as approved by the California Department of Section 5.3.1 (C) ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards Section 5.3.1 (F) ☒ ☐ ☐ grade level standards. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 42 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court Section 5.3.1 (D) schools. The facility administrator, in conjunction with education staff, must ensure that operational The facility school program includes 330 procedures do not interfere with the time afforded for educational minutes four days a week with a the minimum instructional day. Absences, time out of minimum day every other Wednesday. This class or educational instruction, both excused and averages 300 minutes per day. The curriculum unexcused, shall be documented. exceeds minimum standards and staffing includes at least one teacher in each classroom. ☒ ☐ ☐ Because the facility plant was designed to only allow 18 students in each classroom, youth may receive their instruction in the day room with a teacher and instructional aide. This has not occurred in years due to low population and the ability to move students to other empty classroom areas. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary Section 5.3.1 (G) or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Section 5.3.3 (B) and (C) implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect the Section 5.3.3 (A) ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school Section 5.3.3 (B) shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures Section 5.3.3 (C) that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be Section 5.3.4 observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 43 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their Section 5.3.4 language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a Section 5.3.5 record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Section 5.3.5 (A)(1) ☒ ☐ ☐ (B) Home Language Survey and the results of the State Test used for English language proficiency; Section 5.3.5 (A)(4) ☒ ☐ ☐ (C) Needs and services of special populations as defined by the State Education Code, including but Section 5.3.5 (A)(2) ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Section 5.3.5 (A)(3) ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to Section 5.3.5 determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth Section 5.3.5 (C) ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's Section 5.3.5 (D) records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the Section 5.3.6 (A) youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course Section 5.3.6 (B) work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Section 5.3.6 (C) Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The facility hosts MDT meetings bi-monthly to including the development of an education transition ☒ ☐ ☐ facility the education, medical, and mental plan, in accordance with the State Education Code health of youth as they exit the facility. and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 44 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, Section 5.3.7 whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Section 5.4 Recreation, Exercise and The facility administrator shall develop and implement Programs written policies and procedures for programs, recreation, Section 5.8 Facility Programs and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. The Program Service Providers, GEO and ☒ ☐ ☐ IWS Behavior Health, have implemented relevant and appropriate services for the youth population. Youth in YDF are receiving a multitude of services and programs through GEO, as well as individual services from IWS. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Section 5.4 Recreation and Exercise hours a day during the week and five hours a day each Section 5.8 Facility Programs Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Section 5.4 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Section 5.4 ☒ ☐ ☐ The unit schedule is posted in each living unit. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Section 5.4 ensure content offered is current, consistent, and relevant to the population. ☒ ☐ ☐ The annual evaluation was completed by Division Manager Joe Pinheiro. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 45 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to Section 5.4.8 Facility Programs include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are The facility has programming and services to culturally relevant and linguistically appropriate, or pro- meet the various needs of their youth social interventions and activities designed to reduce population. Programs are facilitated by recidivism. These programs should be based on the probation staff, Integrated Wellness Solutions youth’s individual needs as required by Sections 1355 (IWS) clinicians (Alcohol and Drug and 1356. Such programs may be provided under the Counseling), GEO, the TCOE, and their direction of the Chief Probation Officer or the County Program providers. IWS role is to provide Office of Education and can be administered by county individual and crisis counseling as well as partners such as mental health agencies, community initial mental health assessments for all youth. based organizations, faith-based organizations or GEO provides numerous evidence-based Probation staff. programming opportunities to commitment Programs may include but are not limited to: and SYTF youth while IWS completes initial (1) Cognitive Behavior Interventions; and ongoing program assessments for each (2) Management of Stress and Trauma; youth in detention. The Program SPO (3) Anger Management; monitors and implements programs in the (4) Conflict Resolution; facility as well as an evaluation for fidelity. (5) Juvenile Justice System; (6) Trauma-related interventions; Programs offered by the GEO providers (7) Victim Awareness; include: Anger Management – Managing (8) Self-Improvement; Aggression and Violence; SAMSHA Anger (9) Parenting Skills and support; Management; Cognitive Behavior (10) Tolerance and Diversity; ☒ ☐ Interventions; Power Source Life Program; ☐ (11) Healing Informed Approaches; Gang Intervention; Interactive Journaling; Life (12) Interventions by Credible Messengers; Skills; Moral Recognition Therapy; Parenting (13) Gender Specific Programming; and Family Engagement; 24-7 Dad; Inside Out (14) Art, creative writing, or self-expression; Dad; Partners in Parenting; Trauma; Voices; (15) CPR and First Aid training; and ‘A Young Man’s Guide to Self-Mastery’. (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, Integrated Wellness Services provide (18) Other topics suitable to the youth population. Individual and Group Treatment; Crisis Intervention; and completion of Assessments ordered by the Court or at the Admission process. Probation staff facilitate ‘Directed Activities’, a curriculum-based program with numerous subject matter content materials relative to the youth population. Staff also facilitate the Physical Training Program and Youth Leaders Club. The agency Behavior Management Program allows youth to earn points which they can exchange for activities and opportunities for the Club Night, BBQ (monthly), Commissary, extra phone or free time, Field Trips, and other incentives. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled Section 5.4 activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include Recreation Programs include reading, writing, ☒ ☐ ☐ orientation and may include coaching of youth. entertainment, television, radio, music, and video games. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 46 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity Section 5.4 each day. The facility has a structured Physical Training ☒ ☐ ☐ program to ensure youth are exercising and participating on large muscle exercise daily. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. Section 5.4 The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Section 5.5 Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Section 5.5.3 (A) ☒ ☐ ☐ (b) availability of clergy; and, Section 5.5.3 ☒ ☐ ☐ Section 5.5.4 Religious Diets (c) availability of religious diets. ☒ ☐ ☐ Section 5.14.7 Therapeutic Diets 1373 WORK PROGRAM Section 5.2 Work Programs The facility administrator shall develop policies and procedures regarding the fair and consistent assignment Youth complete work programs and unit of youth to work programs. Work assigned to a youth shall cleaning activities in their unit or around the be meaningful, constructive and related to vocational ☒ ☐ ☐ facility grounds. The agency has designated training or increasing a youth's sense of responsibility. new space with plans to start a Work programs shall not be imposed as a disciplinary Horticulture/Gardening project with youth. measure 1374 VISITING Section 5.7.1 Visiting Programs The facility administrator shall develop and implement Section 5.7.5 Special Visits written policies and procedures for visiting, that include Section 5.7.5 (G) Children Visits provisions for special visits. Youth shall be allowed to Section 5.7.7 Supportive Adults receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family The facility has implemented a visiting members, such as grandparents and siblings, and schedule for Saturdays and Sundays to supportive adults, may be allowed to visit with the accommodate families in a 2-hour block for approval of the facility administrator or designee, and in ☒ ☐ ☐ each housing unit. conjunction with the youth’s case plan or in the best interest of the youth. Baby visits are occurring during some recreation blocks. We provided technical assistance to move these visits to a period outside of this block to ensure youth get their structured Rec Time. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 47 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Section 5.7.1 (A) Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations Section 5.7.2 (E) shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall Section 5.7.5 Special Visits be accommodated as necessary and within the discretion Section 5.7.6 Professional Visits of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. Section 5.7 ☒ ☐ ☐ The facility uses virtual platforms to facilitate visits with families unable to visit. 1375 CORRESPONDENCE Section 5.11 Mail Policy The facility administrator shall develop and implement Section 5.11 (B) written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Section 5.11.1 (F) ☒ ☐ ☐ (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of Section 5.11.3 public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable Section 5.11.1 (D) cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Section 5.13 Telephone Policy The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Section 5.1.2 (I) Mandatory Programming The facility administrator shall develop written procedures Section 5.1.2 (I)(1) to ensure the right of youth to have access to the courts ☒ ☐ ☐ Programming-Section 5.1.5 Access to Legal and legal services. Such access shall include: Services (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 48 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) provision for confidential consultation with attorneys; and, Section 5.1.2 (I)(2) ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. Section 5.1.2 (I)(3) ☒ ☐ ☐ 1390 DISCIPLINE Section 6.4.1(B) and (C) Discipline Process The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Section 6.4.3(A) Bullet 1 ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Section 6.4.3(A) Bullet 2-5 personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Section 6.4.3(A) Bullet 6 ☒ ☐ ☐ (d) contact with parent or attorney; Section 6.4.3(A) Bullet 7 ☒ ☐ ☐ (e) exercise; Section 6.4.3(A) Bullet 8 ☒ ☐ ☐ (f) medical services and counseling; Section 6.4.3(A) Bullet 9 ☒ ☐ ☐ (g) religious services; Section 6.4.3(A) Bullet 10 ☒ ☐ ☐ (h) clean and sanitary living conditions; Section 6.4.3(A) Bullet 11 ☒ ☐ ☐ (i) the right to send and receive mail; Section 6.4.3(A) Bullet 12 ☒ ☐ ☐ (j) education; and, Section 6.4.3(A) Bullet 13 ☒ ☐ ☐ (k) rehabilitative programming. Section 6.4.3(A) Bullet 14 ☒ ☐ ☐ 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 49 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Section 6.5 Rule Violations and Disciplinary Such rules and penalties shall include both major Sanctions violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Section 6.4 Progressive Discipline The facility administrator shall develop and implement Section 6.4.3 (B) written policies and procedures for the administration of Section 6.5 Rule Violations and Disciplinary discipline which shall include, but not be limited to: Sanctions (a) designation of personnel authorized to impose Section 6.6 Disciplinary Due Process discipline for violation of rules; We reviewed 22 incident reports including Due Process (DP), as well as three RC incident reports that included the due process ☒ ☐ ☐ requirements for the YDF. The form and timeliness in policy were in line with regulation. The agency has transitioned to a Chrono entry for minor rule violations. Major rule violations are inclusive of the Due Process requirements. There were 96 incidents of Due Process from January 2025 to the date of the inspection, involving 70 youth. (b) prohibiting discipline to be delegated to any youth; Section 6.4.3 (B) ☒ ☐ ☐ (c) definition of major and minor rule violations and their consequences, and due process requirements; Section 6.5.2-4 Section 6.5.5 Commitment Program Rules ☒ ☐ ☐ and Sanctions (additional) (d) trauma-informed approaches and positive behavior interventions; Section 6.4.1 (C) ☒ ☐ ☐ (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Section 6.6.3 Disciplinary Due Process for imposing a minor consequence. Discipline shall be Minor Rule Violations accompanied by written documentation and a policy of review and appeal to a supervisor; and, The facility currently completes an incident report and full due process for minor rule ☒ ☐ ☐ violations. We provided technical assistance to complete a lesser form of documentation and appeal request in line with the Consequence Sheet used in the past. (f) major rule violations and the discipline process shall be documented and require the following: Section 6.6.4 Disciplinary Due Process and (1) written notice of violation prior to a hearing; Major Rule Violations ☒ ☐ ☐ Section 6.6.4 (A)(3)(1) 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 50 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) accommodations provided to youth with disabilities, limited literacy, and English language Section 6.4.1 (E) ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Section 6.6.4 (A)(3)(2) incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Section 6.6.4 (A)(3)(3) evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Section 6.6.4 (A)(3)(4) hearing process; ☒ ☐ ☐ (6) provision for administrative review. Section 6.6.4 (A)(3)(5) ☒ ☐ ☐ (g) violations that result in a removal from camp or commitment program, but not a return to court, will follow Section 6.5.5 (I) ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Tulare County Probation Department Juvenile Facility Manual (TCPDJFM) Section The health administrator/responsible physician, in 8.10.2 Management of Communicable cooperation with the facility administrator and the local Diseases health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, Juvenile Detention Facility Response to control and follow-up management of communicable COVID-19 diseases. The policies and procedures shall address, but not be limited to: TCPDJFM Section 8.10.2, A-1 Induction Health Screening Procedures (a) Intake health screening procedures; ☒ ☐ ☐ Juvenile Detention Facility Response to COVID-19: Booking Protocols TCPDJFM Section 8.10.2, A-2 Identification of Relevant Symptoms (b) Identification of relevant symptoms; ☒ ☐ ☐ Tulare County Pre-Screening Questionnaire TCPDJFM Section 8.10.2, A-3 Referral for Medical Evaluation (c) Referral for medical evaluation; TCPDJFM Section 8.10.2, C ☒ ☐ ☐ Juvenile Detention Facility Response to COVID-19: Booking Protocols: Bullet 2 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 51 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 TCPDJFM Section 8.10.2, A-4 Treatment responsibilities during detention. TCPDJFM Section 8.10.2, E Treatment based on assessment. (d) Treatment responsibilities during detention; ☒ ☐ ☐ TCPDJFM Section 8.10.2, G Treatment as prescribed by the attending physician Juvenile Detention Facility Response to COVID-19 TCPDJFM Section 8.10.2, A-5 (e) Coordination with public and private community- Coordination of public and private based resources for follow-up treatment; ☒ ☐ ☐ community-based resources for follow-up treatment. TCPDJFM Section 8.10.2, A-6 Reporting Requirements (f) Applicable reporting requirements; and, ☒ ☐ ☐ Juvenile Detention Facility Response to COVID-19 TCPDJFM Section 8.10.2, A-7 Strategies for handling disease outbreaks TCPDJFM Section 8.10.2, E Communicable (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Disease Precautions Juvenile Detention Facility Response to COVID-19 The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency is fortunate to have 24-hour identified by the local health officer and currently medical personnel on-site every day. This recommended public health interventions. allows for comprehensive screening, ☒ ☐ ☐ treatment, and medical daily assessments of a youth’s condition. 1433 REQUESTS FOR HEALTH CARE SERVICES Chapter 8, Section 8.7 Medical Treatment and The health administrator, in cooperation with the facility Services administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Section 5.9.1 Clothing Issuance Policy The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 52 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. Section 5.9.1, A ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: Section 5.9.1, D-1 and 7 ☒ ☐ ☐ (1) Socks and serviceable footwear; (2) Outer garments; Section 5.9.1, E ☒ ☐ ☐ (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; Section 5.9.1, D-2 ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. Section 5.9.1, D-2 and 4 ☒ ☐ ☐ Section 5.9.2, B (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried Section 5.9.2, A completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Section 5.9.1 H ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Section 5.9.2 Laundry Procedures for Clothing The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Section 5.9.2, D There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Section 5.10.1 Personal Care and Hygiene There shall be written policies and site-specific Section 5.10.1 Toiletry Item H procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Section 5.10.1 Toiletry Item A ☒ ☐ ☐ 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 53 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Toothpaste; Section 5.10.1 Toiletry Item B ☒ ☐ ☐ (c) Soap; Section 5.10.1 Toiletry Item C ☒ ☐ ☐ (d) Comb; Section 5.10.1 Toiletry Item D ☒ ☐ ☐ (e) Shaving implements; Section 5.10.5 B ☒ ☐ ☐ (f) Deodorant; Section 5.10.1 Toiletry Item I ☒ ☐ ☐ (g) Lotion; Section 5.10.1 Toiletry Item E ☒ ☐ ☐ (h) Shampoo; and, Section 5.10.1 Toiletry Item G ☒ ☐ ☐ (i) Post-shower conditioning hair products. Section 5.10.1 Toiletry Item F ☒ ☐ ☐ Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided Section 5.10.1 C through a common dispenser is permitted. Youth shall Section 5.10.5 B not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Section 5.10.1 B There shall be written policies and site specific Section 5.10.2 A and B procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Section 5.10.5 B Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 54 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1488 HAIR CARE SERVICES Section 5.10.5 A Hair Care Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. We noted youth indicated haircuts were not Equipment shall be cleaned and disinfected after each occurring per regulation, mostly due to the haircut or procedure, by a method approved by the State contracted provider not showing as required. Board of Barbering and Cosmetology. The agency is looking to find a new provider ☒ ☐ ☐ but indicated the barber is providing services. Our review of the schedule and time spent in each Pod verified they are coming. According to the administrators, youth are requesting haircuts different than what the facility allows. 1500 STANDARD BEDDING AND LINEN ISSUE Section 5.8.1 Linen and Bedding Issue Policy Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these Section 5.8.1 B-1 through 3 ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in (a) above; Section 5.8.1 B-2 ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Section 5.8.1 A ☒ ☐ ☐ (d) One towel; and, Section 5.8.1 A ☒ ☐ ☐ (e) One blanket or more, up on request Section 5.8.1 A ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE Section 5.8.2 A-1 and 2 Laundry Procedures The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. Section 5.8.1 A-3 ☒ ☐ ☐ 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 55 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Section 7.11.5 Facility Sanitation Safety and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 56 of 57 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through 21. ☒ ☐ ☐ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7704 Tulare PROB Youth Detention Facility Camp CI PRO 25-26 Page 57 of 57 A453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7707 FACILITY NAME: Tulare County Secure Youth Treatment Facility FACILITY TYPE: SYTF PERSON(S) INTERVIEWED: Kelly Vernon, Chief Probation Officer; Mike Santos, Deputy Chief Probation Officer – Juvenile Services; Joe Pinheiro, Division Manager Juvenile Detention Facility; Jose Calderon, Supervising Probation Officer (SPO); May Xiong, SPO – Programs; Megan Ellison, SPO – Operations; Antonio Ramirez, Institution Supervisor (IS); Bob Ramiro, IS; Art Gasca, PCO III/IS; Susan Graf, Food Services Manager; Ben Mitchell, Integrated Wellness Solutions (IWS) Program Director; Kerri Freeman, IWS Mental Health Director; Garwinder Dehliwad, IWS Director of Nursing; Joe Andrade, Principal Tulare County Office of Education (TCOE); Claudia Morales, Program Specialist – GEO; Youth: Jacob, age 21; Jacob Anthony, age 22; Kevin Guadalupe, age 19; Calvin, age 17; Diego, age 17; Steven, age 18; Kevin, age 17; Luis, age 18; Rodrigo, age 17; Eduardo, age 20; Moses, age 15. FIELD REPRESENTATIVE: Elizabeth Gong DATE: August 25 – 28, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS May 17, 2023 December 9, 2024* On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented *There were two issues requiring correction. inspection and evaluation from the following: ☒ ☐ ☐ We received a copy of the corrections from the (a) county building inspector or person designated by the Resource Management Agency, the agency Board of Supervisors to approve building safety; designated to complete the Building Inspection for Tulare. (b) fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code Section October 6, 2022 13146.1(a) and (b); May 17, 2024 The agency had committed to do annual Fire Inspections during the 2023 Comprehensive ☒ ☐ ☐ Inspection which exceeds regulation. The new Division Manager will ensure an Inspection is completed this year as he feels it is important to ensure facility safety. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7707 Tulare PROB SYTF CI PRO 25-26 Page 1 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health: November 29, 2023 October 1, 2024 Medical/Mental Health: November 29, 2023 October 1, 2024* Nutritional Health: November 16, 2023 October 1, 2024 * The 2024 Medical and Mental Health Inspections were found compliant; but we noted many ‘suggested’ areas for ☒ ☐ ☐ improvement for 12 separate Medical regulations, noting inadequate documentation among other things. In discussion with the Integrated Wellness Solutions (IWS) Program Director, it was learned the transition from Wellpath to IWS on June 30, 2024, to July 1, 2024, was not a smooth one and many documents were not kept for the incoming provider. This created essential materials having to be restarted or recreated by IWS. They have a 2025 Inspection in September which we will evaluate when completed to ensure all areas suggested are resolved. (d) county superintendent of schools on the adequacy of educational services and facilities as required in Section June 21, 2024 1370; ☒ ☐ ☐ June 11, 2025 (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, February 21, 2023 ☒ ☐ ☐ November 27, 2024 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or December 6, 2023 Probation Commission as required by Section 240 of the February 13, 2025* Welfare and Institutions Code. ☒ ☐ ☐ *The JJC Report is dated in 2025 but the actual on-site inspection by the Commission occurred on several dates in 2024. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed Note: Compliance with this section is determined by in a memorandum completed by Chief receipt of the Chief Probation Officer’s certification letter Probation Officer Kelly Vernon dated July 24, confirming that all elements of regulation are met. 2025. (a) Appointment ☒ ☐ ☐ The memorandum verifies the agency hires In each juvenile facility there shall be a superintendent, qualified candidates that meet the director or facility manager in charge of its program and specifications required by the agency and employees. Such superintendent, director, facility regulation. manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 7707 Tulare PROB SYTF CI PRO 25-26 Page 2 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Employee Qualifications Each facility shall: Section 2.2.1 Personnel Appointment and (1) recruit and hire employees who possess Qualifications knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable Section 2.2.1 (A) civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and Section 2.2.1 (A) evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board Section 2.2.1 (C) ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in Section 2.2.1 (B) accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Section 2.2.1 (D) facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 7707 Tulare PROB SYTF CI PRO 25-26 Page 3 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Section 2.1 Staffing Each juvenile facility shall: Section 2.1(F)(1) (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The Juvenile Facilities (JF) have one Division programming, to provide for safety and security of youth Manager, three Supervising Probation and staff, and meet established standards and Officers, 14 Institution Supervisors (IS), 60 regulations; Probation Corrections Officers (PCO), four Transportation Officers, six Intake Officers, 14 Detention Services Officers, and 10 Kitchen, Laundry, and Warehouse staff. There are 33 vacant PCO I/II/III positions, five vacant IS positions, and nine staff on a long- term Leave of Absence (LOA). All PCO’s are core trained. Due to the shortages, the agency has a process in place to cover shifts. The Deputy Probation Officers (DPO) have been mandated to work one shift per week. The ☒ ☐ ☐ DPO schedule is based on seniority and they work in lieu of their scheduled field day. Of the approximately 110 active DPO staff, all but six have completed Correction Staff Crossover Core Training. PCO’s work a mandatory overtime shift each week. As noted in the past two Comprehensive Inspections, the schedule and administration of overtime (OT) is getting better as new staff come on board, but it remains difficult to manage. The vacant IS positions are concerning, especially as there are few current staff that meet the criteria for promotion. The agency has a plan to open recruitment in October 2025. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent Section 2.1(F)(2) ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Section 2.1(F)(3) There is a minimum of one Institutional ☒ ☐ ☐ Supervisor on duty at all times, however, we note since the IS series works 12-hour shifts, there are typically two on duty each shift. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has Section 2.1(F)(4) completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living unit whenever there are youth in the living unit; Section 2.1(F)(5) ☒ ☐ ☐ 7707 Tulare PROB SYTF CI PRO 25-26 Page 4 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) have sufficient food service personnel relative to the number and security of living units, including staff qualified Section 2.1(F)(6) and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct There is a Food Services Manager, five cooks, food preparation and servings; conduct related training ☒ ☐ ☐ a stock clerk/Warehouse staff, and three programs for culinary staff; and maintain necessary laundry technicians assigned to the facility. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, Section 2.1(F)(7) transportation, control room, facility security and other support staff for the efficient management of the facility, With regard to non-youth supervision and to ensure that youth supervision staff shall not be personnel, the facility is sufficiently staffed for diverted from supervising youth; and, their population. Integrated Wellness Solutions (IWS) provides Medical Services to youth 24 hours a day, seven days a week. Medical Services staff include a Medical Director; four full-time Registered Nurses and two FTE Per Diem RN’s a day; 30 hours of LVN coverage; 20 hours per week of a Psychiatrist; a Dentist one day per week; and a Dental Hygienist. IWS Mental Health provides Mental Health Services Monday through Friday, but is available 24 hours a day, via on-call. Staffing includes the Mental Health Director; two Clinicians; two Group Facilitators; one Case Manager; and one Discharge Planner shared between Medical and Mental Health. ☒ ☐ ☐ GEO provides programming for Commitment and SYTF youth and are staffed with a Program Supervisor and three Program Specialist/Facilitators. These staff are on site Monday through Saturday. The Detention youth receive programming services via Mental Health and unit staff. Facility staff facilitate Programming with Directed Activities, a comprehensive programming guide which meets the regulation. We strongly urge the inclusion of GEO Services to facilitate Detention Programming, especially to the two High Risk Offender units, who represent a long-term custodial youth population. Building maintenance, security and transportation staff, and support staff are not responsible for youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Section 2.1(F)(8) temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: 7707 Tulare PROB SYTF CI PRO 25-26 Page 5 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) Juvenile Halls (A) during the hours that youth are awake, one This facility is not a JH, therefore, the balance wide-awake youth supervision staff member on ☐ ☐ ☒ of this section will be left blank. duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a SPJH, therefore, the awake youth supervision staff member on duty for ☐ ☐ ☒ balance of this section will be left blank. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7707 Tulare PROB SYTF CI PRO 25-26 Page 6 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) Camps (A) during the hours that youth are awake, one Section 2.1 (B) wide-awake youth supervision staff member on duty for each 15 youth in the camp population; The Youth Detention Facility is a Camp program, however, due to population and to appropriately classify youth, four YDF youth are housed with the 11 Long-Term youth in Pod 2 A. The remaining 23 Short- and Mid- ☒ ☐ ☐ Term youth are housed together in Pod 2B and C. The four YDF female youth are housed with one YDFC female youth and four detention female youth in Pod 5 B. Pod 2 Units A, B, and C; all Camp units are staffed at a 1:15 ratio. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake Section 2.1(C) youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Section 2.1 number of youth in residence, unless arrangements have been made for backup support We reviewed the staff schedules and roster, services which allow for immediate response to ☒ ☐ ☐ noting there are at minimum eight staff on duty emergencies; during the sleeping hours, well beyond the minimum required ratio. (D) at least one youth supervision staff member on duty who is the same gender as youth housed in Section 2.1(D) ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be Section 2.1(H) given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of Section 2.1(G) personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7707 Tulare PROB SYTF CI PRO 25-26 Page 7 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Section 2.6 Training and Staff Development Section 2.6.2(A) (a) Prior to assuming any responsibilities each youth Section 2.6.2(A)(1) supervision staff member shall be properly oriented to their duties, including: The Department training curriculum, updated (1) youth supervision duties; in 2024, exceeds minimum standards and includes all required elements, including: 160- to 200-hour training and orientation process, all monitored by a Field Training Officer. ☒ ☐ ☐ Staff are provided significant training including being shadowed by permanent staff, which counts as ‘on the job’ training. While on-site, we observed a recruitment group who had completed testing and physical agility processes for hire; with the tour and observation of the job duties as a step to ensure these applicants want to move forward in the process. (2) scope of decisions they shall make; Section 2.6.2(A)(2) ☒ ☐ ☐ (3) the identity of their supervisor; Section 2.6.2(A)(3) ☒ ☐ ☐ (4) the identity of persons who are responsible to them; Section 2.6.2(A)(3) ☒ ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and Section 2.6.2(A)(4) ☒ ☐ ☐ (6) ethical responsibilities. Section 2.6.2(A)(5) ☒ ☐ ☐ 7707 Tulare PROB SYTF CI PRO 25-26 Page 8 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff member shall Section 2.6.2(B) receive a minimum of 40 hours of facility-specific Section 2.6.2 Bullet 1 orientation, including: Section 2.6.2 Bullet 1 (1) individual and group supervision techniques; The facility provides 160 to 200 hours of curriculum in their Orientation and training process, depending on assignment and successful completion of three specific phases, prior to assuming any youth supervision duties. Staff assigned to Booking ☒ ☐ ☐ and Intake require more specific training. The basic requirements for all staff include New Staff Orientation/Training and Observation Training. Additional training may be provided which includes Proficiency Training (Remediation skill training) and Re- Integration Training (staff who have been absent for a period of time). This is a comprehensive and intensive training process. Section 2.6.2 Bullet 2 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the provisions of ☒ ☐ ☐ New staff receive an Orientation Binder to use this chapter; as a study tool. (3) basic health, sanitation and safety measures; Section 2.6.2 Bullet 3 ☒ ☐ ☐ Section 2.6.2 Bullet 4 (4) suicide prevention and response to suicide Suicide Prevention training is part of the attempts ☒ ☐ ☐ department’s annual training for all facility staff. (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and Section 2.6.2 Bullet 5 ☒ ☐ ☐ physical restraints; Section 2.6.2 Bullet 6 (6) review of policies and procedures referencing All new youth supervision staff are required to trauma and trauma-informed approaches; ☒ ☐ ☐ read the Policy and Procedure Manual prior to providing supervision in the facility. Section 2.6.2 Bullet 7 This is the agency Emergency Procedures policy and procedures. The Manual was (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ updated in 2025 to ensure current responses to emergencies. The County of Tulare also has an Emergency Action Plan designed specifically to the facility site. 7707 Tulare PROB SYTF CI PRO 25-26 Page 9 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (8) routine security measures, including facility Section 2.6.2 Bullet 8 perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Section 2.6.2 Bullet 9 mental health services; ☒ ☐ ☐ (10) documentation; and Section 2.6.2 Bullet 10 ☒ ☐ ☐ Section 2.6.2 Bullet 11 (11) fire/life safety training All new staff are provided CPR/First Aid ☒ ☐ ☐ Training within the first two months of hire, sooner if the staff is cored. (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Section 2.6.4 (A) complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training Section 2.6.4 (B) ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Section 2.6.4 (D) Training Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Section 1.4 TCJDF Policy and Procedures All facility administrators shall develop, publish, and Manual implement a manual of written policies and procedures that address, at a minimum, all regulations that are The agency has implemented their transition applicable to the facility. Such a manual shall be made to Lexipol, including new Policy and available to all employees, reviewed by all employees, Procedures, this month. Based on our and shall be administratively reviewed at a minimum document review and reports requested prior every two years, and updated, as necessary. Those to the implementation of the new policies, we records relating to the standards and requirements set have included operational policies in place forth in these regulations shall be accessible to the Board while on site. Staff are beginning the on request. adjustment to Lexipol, having signed off an The manual shall include: ☒ ☐ ☐ understanding but continuing to realize procedural and operational changes. Subsequent Inspections will utilize Lexipol procedures and practices as staff transition to them. We note there will be additional changes as a result of Regulation Revisions in the coming months. The policies and procedures noted in this inspection are compliant with regulation and address required elements of detention, commitment, and SYTF. 7707 Tulare PROB SYTF CI PRO 25-26 Page 10 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) table of organization, including channels of communications and a description of job classifications; Section 1.2 Table Section 1.4 (A) ☒ ☐ ☐ Section 2.3 Job Descriptions (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Section 1.3 Purpose, Vision, Mission Justice/Delinquency Prevention Commission or Section 1.4 (B) Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Section 2.3 Job Descriptions of Institutional ☒ ☐ ☐ Positions (d) initial orientation and training program for employees; Section 2.6.2 Minimum Orientation and ☒ ☐ ☐ Training (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract Section 2.6.7 Non-Sworn Support Staff employees, school, mental/behavioral health and medical ☒ ☐ ☐ Training staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: Section 7.4 Maintenance of Youth Records (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Section 1.4 (E)(1) (2) legal and proper care of youth; Section 1.4 (E)(2) ☒ ☐ ☐ (3) maintenance of individual youth's records; Section 1.4 (E)(3) ☒ ☐ ☐ Section 1.4 (E)(4) (4) supply of information to the juvenile court and Section 3.1.2 Juvenile Court Release of those authorized by the court or by the law; and, ☒ ☐ ☐ Information Section 1.4(E)(5) (5) release of information regarding youth. Section 3.1.3 Juvenile Detention Facility ☒ ☐ ☐ Release of Information (g) ethical responsibilities; Section 2.6.2 (A)(5) ☒ ☐ ☐ (h) trauma-informed approaches; Section 1.4 (W) ☒ ☐ ☐ (i) culturally responsive approaches; Section 1.4 (X) ☒ ☐ ☐ 7707 Tulare PROB SYTF CI PRO 25-26 Page 11 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (j) gender responsive approaches; Section 1.4 (Y) ☒ ☐ ☐ (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access to Section 1.4 (T); Section 4.7(B) all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to The Non-Discrimination Policy (NDP) is discrimination or harassment on the basis of actual or posted in each living unit, listed in the Youth perceived race, ethnic group identification, ancestry, Handbook, and part of the Policy and ☒ ☐ ☐ national origin, immigration status, color, religion, gender, Procedures Manual. sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and weapons Section 7.13.6.7 Use of Force ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; Section 4.3.4 (B)(3) Intake Procedures and, ☒ ☐ ☐ Section 8.7.4 Medical Services (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. PREA policy The policy shall include an approach to preventing, detecting and responding to such conduct and any The agency has a PREA Policy, posters of a retaliation for reporting such conduct, as well as a ☒ ☐ ☐ zero tolerance for sexual assault or abuse, and provision for reporting such conduct by youth, staff or a all youth entering the facility are shown the third party. PREA video before placement in a living unit. 1325 FIRE SAFETY PLAN Section 3.0 Emergency Procedures Manual The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the The County of Tulare has an Emergency State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ Action Plan that describes each element in which shall include, but not be limited to: regulation, specific to the facility site. (a) a fire prevention plan to be included as part of the manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; The Monthly Fire and Life Safety Inspections include documented facility-specific elements of safety as well as a check of all First Aid kits in the facility. The facility keeps detailed logs of the elements ☒ ☐ ☐ required in monthly checks. We reviewed the monthly fire and life safety inspections from January 2025 to the date of the inspection. We suggested a method to consolidate the numerous areas to a single form noting areas needing correction by location. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); The most recent Fire Inspection was ☒ ☐ ☐ completed on May 17, 2024. 7707 Tulare PROB SYTF CI PRO 25-26 Page 12 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) an evacuation plan; There are evacuation maps throughout the facility. The Division Manager has recommended the plans be updated, ☒ ☐ ☐ laminated, and provide more detail; a task referred to the Media Division of the agency. (e) documented fire drills not less than quarterly; The facility policy is more restrictive than regulation and requires monthly fire drills at different times and days of the week. Our review of facility-wide drills revealed drills were practiced almost daily, when youth go outside for recreation or exercise. Our ☒ ☐ ☐ previous guidance was to articulate specific drills facility-wide, rather than unit by unit. The transition of new administrators has developed a process to ensure the inclusion of not just youth but all facility staff. While on-site, a drill was completed to demonstrate the intent of this practice. (f) a written plan for the emergency housing of youth in the case of fire; and, Section 3.11 Youth Fire Relocation Plan The policy indicates the agency will relocate youth to an adjacent County Juvenile Hall. The Chief Probation Officers of California ☒ ☐ ☐ (CPOC) Central Valley Region has coordinated a Mutual Aid Agreement with San Luis Obispo, Stanislaus, Mariposa, Merced, Madera, Kings, Tuolumne, and Inyo Counties if the need for emergency housing is active. (g) development of a fire suppression pre-plan in cooperation with the local fire department. Section 3.10 Fire Suppression Pre-Plan ☒ ☐ ☐ 1326 SECURITY REVIEW Section 7.11.7 (I) Each facility administrator shall develop policies and procedures to annually review, evaluate, and document A Security Review Memorandum was security of the facility. The review and evaluation shall completed by Division Manager Joe Pinheiro include internal and external security, including, but not ☒ ☐ ☐ on July 21, 2025, outlining the review of limited to, key control, equipment, and staff training. internal and external facility security measures. 1327 EMERGENCY PROCEDURES Emergency Procedures Manual (EPM) The facility administrator shall develop facility-specific EPM 2.0 Escape policies and procedures for emergencies that shall 5.0 Hostage include, but not be limited to: 7.0 Facility Disturbances (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ The agency has an updated EPM (2025) which all youth supervision staff are required to read annually. 7707 Tulare PROB SYTF CI PRO 25-26 Page 13 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 EPM 8.0 Civil Disturbances (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ 8.1 Active Shooter/Terrorist Attack (c) fire and natural disasters; EPM 9.0 Natural Disasters ☒ ☐ ☐ The facility has sprinklers checked two times (d) periodic testing of emergency equipment; ☒ ☐ ☐ each year and alarms are tested monthly. (e) emergency evacuation of the facility; and EPM 6.0 Evacuation Plan ☒ ☐ ☐ Staff are required to review the EPM one time (f) a program to provide all youth supervision staff with per year. Staff are required to verify this an annual review of emergency procedures. ☒ ☐ ☐ review by a corresponding email to administrators. 1328 SAFETY CHECKS The facility administrator shall develop and implement Section 3.4.1 (B) Unit Shift Logs policy and procedures that provide for direct visual Section 3.4.3 (A) Guard 1 Visual Cell Safety observation of youth at a minimum of every 15 minutes, Checks at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in We reviewed safety checks for the months of holding cells or confined to their bed in a dormitory. January, April, and July 2025. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system We found the checks to be random and varied, designed to detect overt, aggressive or assaultive mostly between 12-15 minutes. With the new behavior and to summon aid in emergencies. All safety Guard 1 System, most checks were found to checks shall be documented with the actual time the be more consistently varied and random than check is completed. past inspections. The agency had a process in place for auditing these checks; however, the audits are not ☒ ☐ ☐ consistently applied and inclusive of all staff, only those working during a random audit. We strongly encourage a daily audit to ensure all staff are reviewed as to their timeliness and randomness as a quality assurance exercise. Our review of the checks for January: approximately 23,436 checks; April: approximately 22,650 checks; and July: approximately 23,436 checks, revealed less than 100 late checks, or .0043%. Although not perfect, the PCO’s do a good job overall. We believe a more consistently applied audit approach will result in fewer late checks as all staff are consistently held accountable. 7707 Tulare PROB SYTF CI PRO 25-26 Page 14 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN Section 8.14 Suicide Recognition and The facility administrator, in collaboration with the Prevention healthcare and behavioral/mental health administrators, Y-B-05, 6.7 Integrated Wellness Solutions shall plan and implement written policies and Manual procedures which delineate a Suicide Prevention Plan. The plan shall consider the needs of youth experiencing There have been 63 incidents of suicidal past or current trauma. Suicide prevention responses statements or gestures since January 2025, shall be respectful and in the least invasive manner and no attempts. Of the youth placed on consistent with the level of suicide risk. The plan shall suicide or special watch this year, 51 incidents include the following elements: were verbal statements of self-harm and 12 involved a suicidal gesture. We reviewed 16 incidents and found agency partners responded per policy and met the requirements in regulation, objectives in policy, and had a consolidated approach in practice. Because medical staff are on site, they make the decision for suicide or special watch pending response from Behavior Health if they are not on site. Of the incidents we reviewed, response from all was timely and informative to facility staff in terms of expectations. ☒ ☐ ☐ The facility plan articulates procedures to follow for suicide events but also provides information for staff of what to look for, be aware of, and develop an understanding of critical timing of these high-risk events which illustrate the risk for suicide behaviors. It is a plan with informative triggers for staff to be aware of and is supported by 24/7 medical staff on site as well as on-site/on-call Behavior Health. Our review of the IWS Manual and Policy as it relates to Suicide Prevention is a summary with placement in the Safety Room and/or Safety Gown only if warranted, assessing for the least restrictive environment. All agency partners communicate daily regarding any youth presenting suicidal behaviors. Medical staff, now under the same umbrella company as IWS, take the lead as they are on site all hours each day, however, on-site or on-call IWS Behavior Health responds immediately. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training Section 8.14.1 and the Juvenile Corrections Officer Core Course. All staff receive Suicide Prevention Training in Core and annually. Staff assigned to the Intake ☒ ☐ ☐ unit receive additional training for screening and recognizing if a youth is at risk for suicide or self-harm. 7707 Tulare PROB SYTF CI PRO 25-26 Page 15 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Screening, Identification Assessment and Precautionary Protocols Section 8.14 (A)(1) (1) All youth shall be screened for risk of suicide at intake and as needed during detention. The facility completes numerous assessments and screening of youth by probation, medical, and behavior health staff at admission. The ☒ ☐ ☐ MAYSI, medical screening, and referral to mental health for assessment articulate risks at admission. We reviewed timelines for the intake implementation of the MAYSI upon admission. (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk Section 8.14.1 ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall Section 8.14 (A)(1) and (2) be referred to behavioral/mental health staff for a ☒ ☐ ☐ Section 4.3.4 (A)(6) suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the Section 8.14 (A)(4) behavioral/mental health assessment. ☒ ☐ ☐ Section 4.3.1 (10) (c) Referral process to behavioral/mental health staff for assessment and/or services. Section 8.14 Section 8.2.3 (C) ☒ ☐ ☐ Section 4.3.4 (A)(6) (d) Procedures for monitoring of youth identified at risk for suicide. Section 8.14. ☒ ☐ ☐ Section 4.3.1 (10) (e) Safety Interventions (1) Procedures to address intervention protocols for Section 8.14.5 (A) youth identified at risk for suicide which may Section 8.14.5 (D) ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- informed approaches Section 8.14.5 (A)(11) ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ Section 8.14.4 (A) and (B) (f) Communication (1) The intake process shall include communication Section 4.3.2 (C) with the arresting officer and family guardians regarding the youth’s past or present suicidal The intake unit is adjacent to Medical and ☒ ☐ ☐ ideations, behaviors or attempts. Behavior Health offices, allowing for constant and timely communication. 7707 Tulare PROB SYTF CI PRO 25-26 Page 16 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information sharing about youth at risk for suicide with youth Section 8.14 (A) supervision, healthcare, and behavioral/mental health staff. All agency partners communicate daily regarding any youth presenting suicidal behaviors. Medical staff takes the lead as they ☒ ☐ ☐ are on-site 24/7 and with IWS Behavior Health on-site or on-call, youth receive immediate services. The agency promotes a coordinated approach to youth behavior, response, and follow-up. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Section 8.14.4 (D)(1) (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Section 8.14.4 (D)(2) ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Section 8.14.4(D)(3) ☒ ☐ ☐ (h) Documentation (1) Documentation processes shall be developed to Section 8.14.0 (A)(1) ensure compliance with this regulation ☒ ☐ ☐ Section 8.14.4 (D)(4) Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services Section 8.14.5 (J) and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Section 3.6 Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ The agency reports no pending legal actions. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED Section 8.14.8 Suicide Attempt, Critical Illness, Injury or Death of a Youth (1) Death of a Youth. Section 8.14.9 (C)(4) and (5) Death of a Youth (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental There have been no youth deaths this cycle. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7707 Tulare PROB SYTF CI PRO 25-26 Page 17 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Section 8.14.9 (G) and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Section 8.14.9 (E)(3) Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 Section 8.14.9 (E)(3)(a) calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with the Section 8.14.8 (D) 1 health administrator, shall develop written policies and procedures for the notification to necessary The facility process for serious illness and parties, which may include the Juvenile Court, the ☒ ☐ ☐ injury includes notification to all parties in the parent, guardian or person standing in loco parentis event of an incident as defined by medical and the youth’s attorney of record in the case of a staff, who are on duty 24 hours each day. serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Section 7.3.4 Administrative Count Records Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Section 4.7.8 Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7707 Tulare PROB SYTF CI PRO 25-26 Page 18 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES Section 4.3 Admittance Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth The facility has numerous screening and that emphasize respectful and humane engagement assessment tools, including: the SOGIE, with youth, and reflect that the admission process may Victim Vulnerability Assessment, and an be traumatic to youth who may have already Intake Assessment with a Behavior Health experienced trauma. Policies shall be trauma-informed, Assessment. Each are facilitated by probation culturally relevant, and responsive to the language and staff, medical personnel, and behavior health literacy needs of youth. In addition to the requirements clinicians. There are RN’s on duty 24 hours of Sections 1324 and 1430 of these regulations: each day and mental health services available eight hours each day on-site (services shared with the jail) and on-call, allowing for all required elements of regulation. The process and practice includes intake responsibilities for admitting a youth, questionnaires and screenings by medical staff including all aspects of a youth’s ☐ personal, physical, and mental presentations, ☒ ☐ and a series of mental health assessments, facilitated by medical staff and referred to Behavior Health IWS staff if mental health is not on site. The process flows well, especially given the proximity to the intake unit. Additionally, when a youth is committed to any post-dispositional program (YDF, JDFC, or STYF), a Program Outline for completion is provided which youth are required to sign. We reviewed a significant sampling of intake forms and assessments for each population, finding the process consistent with policy, regulation, and the intent of admitting a youth. We were impressed with the amount of information obtained and relayed during this process. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of Section 4.3.5 admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Section 4.3.3 (O) (2) Offer of a shower; ☒ ☐ ☐ Section 4.3.8 (A) (3) Documented secure storage of personal Section 4.3.6 belongings; ☒ ☐ ☐ (4) Offer of food upon arrival; Section 4.3.8 (D) ☒ ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Section 4.3.9 ☒ ☐ ☐ disabilities; 7707 Tulare PROB SYTF CI PRO 25-26 Page 19 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, Section 4.3.1 (3) ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are Section 4.9 (C)(5) suspected of or identified as having a Section 8.2 (A)(3) Initial Medical Assessment ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Section 4.6 Transgender and Intersex Youth ☒ ☐ ☐ (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive Section 4.7.1 Classification ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that Section 4.3.4 (B) Intake Procedures advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length Section 4.3.4 (B) Intake Procedures ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE Section 4.3.4 (B)(2) SOGIE Section 4.3.12 Screening for the Risk of The facility administrator shall develop and implement Sexual Abuse written policies and procedures to reduce the risk of Section 4.3.12 Bullet 1 sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of ☒ ☐ ☐ The SOGIE is a tool to assess the youth’s admission based on the following information: likelihood of being abused. The Victim (a) Prior sexual victimization or abusiveness; Vulnerability Assessment is completed to assist in determining the youth’s propensity to be victimized or to victimize. (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, Section 4.3.12 Bullet 2 queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; Section 4.3.12 Bullet 3 ☒ ☐ ☐ (d) Age; Section 4.3.12 Bullet 4 ☒ ☐ ☐ (e) Level of emotional and cognitive development; Section 4.3.12 Bullet 5 ☒ ☐ ☐ (f) Physical size and stature; Section 4.3.12 Bullet 6 ☒ ☐ ☐ (g) Mental illness or mental disabilities; Section 4.3.12 Bullet 7 ☒ ☐ ☐ 7707 Tulare PROB SYTF CI PRO 25-26 Page 20 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Intellectual or developmental disabilities; Section 4.3.12 Bullet 8 ☒ ☐ ☐ (i) Physical disabilities; Section 4.3.12 Bullet 9 ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, Section 4.3.12 Bullet 10 ☒ ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for Section 4.3.12 Bullet 11 supervision, additional safety precautions, or separation ☒ ☐ ☐ Section 4.3.12 (D) from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Section 4.3.12 (A) process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the Section 4.13.2 (B) facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Section 4.5 Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth from The facility release procedures begin with a custody which provide for: Multi-Disciplinary Team (MDT) meeting to assess the most appropriate re-entry plan for committed youth or a Special Needs planning meeting to address a youth’s needs as they release from detention into the community. ☒ ☐ ☐ Partners IWS Behavior Health and GEO have promoted a coordinated release process. We reviewed release paperwork related to completion of time in custody or a Court release. Both met the process outlined in regulation and policy. We also reviewed Transition Release Plans with articulated direction for the youth upon re-entry. (a) verification of identity/release papers; Section 4.5.2 (C)(1) ☒ ☐ ☐ (b) return of personal clothing and valuables; Section 4.5.2 (C)(2) ☒ ☐ ☐ (c) notification to the youth's parents or guardian; Section 4.5.2 (C)(4) ☒ ☐ ☐ (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these Section 4.5.2 (C)(8) ☒ ☐ ☐ regulations, for coordination with outside agencies; and, 7707 Tulare PROB SYTF CI PRO 25-26 Page 21 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) notification of school staff; Section 4.5.2 (C)(10) ☒ ☐ ☐ (f) notification of facility mental health personnel. Section 4.5.2 (C)(8) ☒ ☐ ☐ The facility administrator shall develop and implement policies and procedures for post-disposition youth to Section 4.5.7 Transition and Re-entry Services coordinate the provision of transitional and reentry services including, but not limited to, medical and The facility has bi-weekly MDT meetings to behavioral health, education, probation supervision and determine appropriate services for school, community-based services. Behavior Health, and medical linkage upon ☒ ☐ ☐ release to the community. Field Probation Staff are included as a youth exits the facility for a smooth transition of out of custody expectations. The facility administrator shall develop and implement written policies and procedures for the furlough of youth Section 4.5.3 Temporary Releases from custody. The agency has recently reignited the Furlough Process for Commitment youth only, understanding the importance of this to facilitate successful community reentry upon release. We reviewed the one furlough release packet, ☒ ☐ ☐ for a youth in the Long-Term Program, outlining the expectations for the home pass. The parent also signs the document indicating their responsibilities while the youth is under their supervision. The agency is considering a furlough process for SYTF youth as they near completion of their base term. 7707 Tulare PROB SYTF CI PRO 25-26 Page 22 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352 CLASSIFICATION Section 4.7 Classification The facility administrator shall develop and implement written policies and procedures on classification of youth The agency has a streamlined process for for the purpose of determining housing placement in the male youth in detention, housing general facility. population males in one unit and WIC 707b Such procedures shall: males in two separate units. All female youth, in pre- and post-disposition programs, are housed in one unit. Post-dispositional Camp youth are housed in Pod 2, Units A, B, and C, while SYTF youth are in Unit D. Although ☒ ☐ ☐ classification elements apply, most often this relates to room placement in the unit. The agency currently has 31 youth in the Youth Detention Facility Program: 17 Mid- Term Commitments in Pod 2 Units A, B, and C; and 10 Short-Term Commitments in Pod 2, Units B and C. These are all male youth. There are four female youth in the YDF Program, housed in Pod 5, Unit B. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the appropriate, Section 4.7.1 Bullet 1 least restrictive housing and program settings. Housing Section 4.7.2 Factors Affecting Unit ☒ ☐ ☐ assignments shall consider the need for single, double Assignments or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; Section 4.7.1 Bullet 2 ☒ ☐ ☐ (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall Section 4.7.1 Bullet 3 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; 7707 Tulare PROB SYTF CI PRO 25-26 Page 23 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the Section 4.7.1 Bullet 4 youth's behavior while in custody; and, Section 4.7.2 (H) Classification of youth are reviewed at the weekly Special Needs meeting and bi-weekly at the MDT meetings. The agency added policy to require assigned Institution Supervisor (IS) staff to review their (assigned) unit classifications weekly. Youth presenting behaviors demanding attention of mental health and/or medical staff, as well as teachers, are evaluated for appropriate unit placement as necessary. As noted above, the facility unit designations are ☒ ☐ ☐ static but room placement within the units are reviewed regularly. During our more than one hour interview with all SYTF youth, there was one youth that particularly stood out due to his level of maturity. In discussing this youth with facility managers, it was suggested the classification of this youth be considered. We explained the SYTF youth could be housed with Commitment youth, as they do with their female population, for a more appropriate placement based on the many factors in this regulation. (e) provide that facility staff shall not separate youth from the general population or assign youth to a single Section 4.7.1 Bullet 5 occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, ☒ gender identity, gender expression, mental or physical ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or Section 4.7.1 Bullet 6 status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 7707 Tulare PROB SYTF CI PRO 25-26 Page 24 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352.5 TRANSGENDER AND INTERSEX YOUTH. Section 4.6 Transgender and Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable The facilities have process and procedure treatment of transgender and intersex youth. elements in place to address all facets of the The policies shall provide that: regulation. Medical staff assist the PCO/IS in providing resources for this population. The agency has sufficient policies for transgender ☒ ☐ ☐ youth, meeting all regulation components, including documentation regarding the Transgender and Intersex Youth Statement for Searches, Housing Preference, name and pronoun designation, as well as clothing preference. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Section 4.6 (A) preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender Section 4.6 (B) identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their Section 4.6 (C) safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and Section 4.6 (D) behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, Section 4.6 (E) facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Section 4.6 (F) anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7707 Tulare PROB SYTF CI PRO 25-26 Page 25 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Section 4.4 Orientation The facility administrator shall develop and implement written policies and procedures to orient a youth prior to We reviewed numerous Orientation packets placement in a living area. Both written and verbal for detention youth, each requiring the youth to information shall be provided and supplemented with sign as an acknowledgement of video orientation if feasible. Provision shall be made to understanding expectations and processes. provide accessible orientation information to all detained This is originally completed by the youth including those with disabilities, limited literacy, or Booking/Intake staff with the youth prior to English language learners. placement in their assigned living unit. Orientation shall include information that addresses: Each youth is provided a youth handbook, articulating all components of regulation, as well as a verbal characterization of the ☒ ☐ ☐ detention process, Youth Rights, and other required components. Youth also watch a PREA video. Medical staff articulate their process of orienting a youth to any medical related information in their system. We confirmed this in our interview with IWS staff. If committed to a Camp or SYTF Program, youth are oriented to the expectations and program outline for their stay. (a) facility rules including contraband and searches and disciplinary procedures; Section 4.4 Bullet 1 Contraband and Searches Section 4.4 Bullet 20 Progressive Discipline ☒ ☐ ☐ Section 4.4 Bullet 23 Youth Rights Section 4.4 Bullet 28 Rules of Conduct (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Section 4.4 Bullet 2 Positive Behavior incentives that youth will receive for complying with Incentive System facility rules, and consequences that may result when ☒ ☐ ☐ Section 4.4 Bullet 20 youth violate the rules of the facility; Section 4.4 Bullet 28 (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment Section 4.4 Bullet 3 PREA and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Section 4.4 Bullet 4 Chain of Command ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free Section 4.4 Bullet 5 Grievance Procedure and of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ Policy the person or position designated to resolve the issue; (f) access to legal services and information on the court Section 4.4 Bullet 6 Access to Legal Services process; ☒ ☐ ☐ and Information on the Court Process 7707 Tulare PROB SYTF CI PRO 25-26 Page 26 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Section 4.4 Bullet 7 Access to Medical (g) access to routine and emergency health and mental Services health care; ☒ ☐ ☐ Section 4.4 Bullet 8 Access to Mental Health Services Section 4.4 Bullet 9 Religious Services (h) access to education, religious services, and Section 4.4 Bullet 10 Recreation recreational activities; ☒ ☐ ☐ Section 4.4 Bullet 11 Education (i) housing assignments; Section 4.4 Bullet 12 Housing Assignments ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items Section 4.4 Bullet 13, Access to Showers, ☒ ☐ ☐ Hygiene and Personal Care/Shaving (k) rules and access to correspondence, visits and telephone use; Section 4.4 Bullet 14 Correspondence Section 4.4 Bullet 15 Visiting ☒ ☐ ☐ Section 4.4 Bullet 16 Telephone (l) availability of reading materials, programming, and other activities; Section 4.4 Bullet 17 Programs, Reading ☒ ☐ ☐ Material, and Activities (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; Section 4.4 Bullet 18 UF and UR ☒ ☐ ☐ Section 4.4 Bullet 19 Room Confinement Section 4.4 Bullet 21 Immigration Legal (n) immigration legal services; ☒ ☐ ☐ Services Section 4.4 Bullet 27 Emergencies and (o) emergencies including evacuation procedures; ☒ ☐ ☐ Evacuation (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by Section 4.4 Bullet 22 NDP ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language other than English if appropriate; Section 4.4 Bullet 23 Availability of Services for ☒ ☐ ☐ Language other than English (r) the process for requesting different housing, education, programming and work assignments; Section 4.4 Bullet 25 Request change in Housing, Education, Programming or Work ☒ ☐ ☐ Assignments 7707 Tulare PROB SYTF CI PRO 25-26 Page 27 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that Section 4.4 Parent/Guardian Information at a minimum includes answers to frequently asked Brochure questions and provides contact information for the facility, medical, school and mental health; and, The facilities provide information for parents ☒ ☐ ☐ on all aspects of the pre- and post-disposition programs, as well as how they may contact the facility for any question regarding the youth’s stay. (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. Section 4.4 Bullet 26 Access to T15 ☒ ☐ ☐ 1354 SEPARATION Section 6.5 Separation The facility administrator shall develop and implement written policies and procedures that address: The policy for Separation is compliant with regulation and provides a brief description of each form of separation. Medically separated youth are housed in the Medical Unit. The Behavior Health and Program Separation components are articulated in the policy and addressed based on classification factors and behavior health recommendations. Behavior separations and self-separation are addressed in policy depending on the circumstances. Each ☒ ☐ ☐ separation is documented in the agency Caseload Explore Program. Facility staff have adjusted their process in identifying and responding to Self-Separation incidents. We suggested staff document information on their attempts to reintegrate these youth and that the agency develop a system to track this. We reviewed 23 incidents of separation in the SYTF Unit. Most involved youth not wanting to participate in programs, recreation, or just wanting to be away from the group. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, Section 6.5, Paragraph # 1 assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and trauma-informed care. Section 6.5, Paragraph # 2 ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when necessary to Section 6.5, Paragraph # 2 ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. Section 6.5 (E) Daily Separation Review ☒ ☐ ☐ 7707 Tulare PROB SYTF CI PRO 25-26 Page 28 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and Section 6.6 (A) Room Confinement Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains Section 6.5.1 (A) necessary. This section articulates the reviews shall occur during the first hour of each shift by the ☒ ☐ ☐ Institutional Supervisor, who is to log the termination or continuance of separation in the Separation Log. 1354.5 ROOM CONFINEMENT Section 6.6 (A) Room Confinement (RC) (a) The facility administrator shall develop and implement written policies and procedures addressing We reviewed two incidents of RC in SYTF the confinement of youth in their room that are consistent involving two youth. Our review of placement with Welfare and Institutions Code Section 208.3. The was appropriate and compliant with regulation. placement of a youth in room confinement shall be The reasons for placement included excessive accomplished in accordance with the following defiance and assaultive behavior. Each guidelines: incident report was well documented and included the necessary elements of the regulation. In total, there were 96 incidents of RC facility-wide from January 2025 to the date of the inspection, involving 70 youth. ☒ ☐ ☐ The process for documenting behavior checks, reviewing the need to continue, and the length of time on RC were noted in the Incident reports. The RC log outlines the youth behavior at the time of the check as well as contact with staff and partners. The IS reviews every two hours and removes the youth from this status as soon as they determine it is appropriate and within regulation. Reintegration on separated status or into normal programming occurs timely, in consideration of the sanction leading to the RC status. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and Section 6.6 (B)(1) exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or Section 6.6 (B)(2) ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of Section 6.6 (B)(3) ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: 7707 Tulare PROB SYTF CI PRO 25-26 Page 29 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) Return the youth to general population. Section 6.6 (F) ☒ ☐ ☐ (2) Consult with mental health or medical staff. Section 6.6 (H) ☒ ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Section 6.6 (G)(2) ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: Section 6.6 (G)(1) (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to Section 6.6 (G)(2) ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee Section 6.6 (G)(3) ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth Section 6.6 (I) in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires Section 6.6 (I) Paragraph #1 a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and Section 6.6 (I) Paragraph #2 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7707 Tulare PROB SYTF CI PRO 25-26 Page 30 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1355 INSTITUTIONAL ASSESSMENT AND PLAN Section 4.9 Assessment and Plan The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for assessment and case planning. (a) Assessment: The assessment is based on information collected Section 4.9 Introduction during the admission process with periodic review, which Section 4.9 (A) includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance We reviewed 10 Individual Service Plans for abuse history, educational, vocational, counseling, this population and found the information behavioral health, consideration of known history of submitted to the Court informative and trauma, and family strengths and needs. comprehensive. The agency does a thorough job targeting service needs through the weekly Special Needs and bi-weekly MDT meetings. The agency 90-day timeline for ongoing plans ☒ ☐ ☐ allows the youth time to meet objectives and goals, providing a timely review of the youth’s progress. Youth in SYTF have varied lengths of stay based on their base term. This population, mostly graduates, are looking forward to participating in the Voc Ed and online college outside of their very small day space in the adjacent Training Center (classroom and Computer Lab) and Voc Ed buildings. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth Section 4.9 (C) held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: Section 4.9 (A) objectives and time frame for the resolution of ☒ ☐ ☐ Section 4.9 (C)(1) problems identified in the assessment; (B) a plan for meeting the objectives that includes a description of program resources needed and Section 4.9 (C)(2) individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and Section 4.9 (C)(3) ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for Section 4.9 (C)(4) post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed Section 4.9 (C)(5) with input from the family, supportive adults, youth, Section 4.9 (G) Supportive Adults ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7707 Tulare PROB SYTF CI PRO 25-26 Page 31 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Section 4.9 (E) Case Staffing The facility administrator shall develop and implement Section 4.9 (E)(1)(a) written policies and procedures ensuring the availability of appropriate counseling and casework services for all The staff document notes in the Caseload youth. Policies and procedures shall ensure: Explore system that include both positive and (a) youth will receive assistance with needs or concerns ☒ ☐ ☐ negative interactions or incidents of youth that may arise; behavior. We reviewed numerous ‘event’ entries documenting the positive and negative actions of every youth in custody. (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, Section 4.9 (E)(1)(b) ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. Section 4.9 (E)(1)(c) ☒ ☐ ☐ 1357 USE OF FORCE Section 7.13.1 (E) Use of Force (UF) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed two incident reports of the UF in written policies and procedures for the use of force, SYTF involving two youth. The incidents which may include chemical agents. Force shall never involved a youth assault and excessive be applied as punishment, discipline, retaliation or defiance. The staff response was compliant treatment. with regulation and involved administrative (a) At a minimum, each facility shall develop policies and review. procedures which: The facility has had 94 UF incidents since January 2025, mostly involving youth-on- youth assaults and violent actions by youth. Of these, 25 involved the use of OC spray, 80 ☒ ☐ ☐ included physical restraint use for moving the youth to their room, and 70 resulted in RC. The process of documentation, notification of all persons required in regulation, and timely response by all facility staff exceeded regulation. The staff are fortunate to have agency partners on site to medically clear youth after an incident, including decontamination, and initiation of mental health referrals if necessary. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 Section 7.13.3 (A) to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define Section 7.13.2 Use of Force Options ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are expressly prohibited by the facility. Section 7.13.9 Choke Holds Section 7.13.1(B) ☒ ☐ ☐ Section 7.14.5 (K) Positional Asphyxia 7707 Tulare PROB SYTF CI PRO 25-26 Page 32 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative Section 7.13.3 (C) action to immediately stop it. ☒ ☐ ☐ Section 7.14.2 (G) (5) define a standardized reporting format that includes time period and procedure for documenting Section 7.13.4 Reporting, Debriefing and and reporting the use of force, including reporting Notification requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. Section 7.13.4 (B) ☒ ☐ ☐ (7) define the role, notification, and follow-up procedures required after use of force incidents for Section 7.13.3 (C) medical, mental health staff and parents or legal ☒ ☐ ☐ Section 7.13.4 (D) guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) Section 7.13.5 Limitations of Force on and Welfare and Institutions Code Section 222. ☒ ☐ ☐ Pregnant Youth (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: Section 7.13.6 Use of OC Spray (1) identify who is approved to carry and/or utilize Section 7.13.6 (B) and (C) chemical agents in the facility and the type, size and Section 7.13.6.4 the approved method of deployment for those chemical agents. ☒ ☐ ☐ Our review of 15 OC use incidents in 2025 revealed a well-documented response to regulation components as to decontamination and follow-up. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the Section 7.13.6 safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. Section 7.13.6.5 Decontamination This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☒ ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents Section 7.13.6.3 (J) involving chemical agents for medical, mental health ☒ ☐ ☐ Section 7.13.6.5 (A)(7) staff and parents or legal guardians. 7707 Tulare PROB SYTF CI PRO 25-26 Page 33 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) provide for the documentation of each incident of use of chemical agents, including the reasons for Section 7.13.6.6 (A) Documentation which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training Section 7.13.6 (D) in use of force and chemical agents when appropriate Section 7.13.6 (D)(1) and (2) that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. Section 7.13.6 (D)(3) ☒ ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. Section 7.13.6 (D)(4) ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. Section 7.13.6 (D)(5) ☒ ☐ ☐ (5) physical training force options that may require the use of perishable skills. Section 7.13.6 (D)(6) ☒ ☐ ☐ (6) timelines the facility uses to define regular training. Section 7.13.6 (D)(6) ☒ ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Section 7.14.1 Use of Restraints (UR) The facility administrator, in cooperation with the Section 7.15 Safety - WRAP responsible physician and mental health director, shall develop and implement written policies and procedures There have been three incidents of the use of for the use of restraint devices. Restraint devices include restraints (the WRAP) as specified in any devices which immobilize a youth's extremities regulation this year, the first since July 2022. and/or prevent the youth from being ambulatory. We note the three incidents involved one youth in detention, and each placement was within eight days. There were no incidents from the YDF. The response and follow-up was articulated in incident reports, safety logs, and ☒ ☐ ☐ events in both medical and Behavior Health records. The agency has a detailed process and form when the WRAP is used, which prompts staff to provide food, water, allowance to stretch, restroom needs, 30-minute reviews by the IS, initial and supplemental contact with medical and behavior health staff, and audits of placement. In each of the three incidents, the time in the WRAP was under 40 minutes. 7707 Tulare PROB SYTF CI PRO 25-26 Page 34 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Physical restraints may be used only for those youth who present an immediate danger to themselves or others, Section 7.14.1 (A) who exhibit behavior which results in the destruction of Section 7.15 (A) property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Section 7.14.3 Restricted UR restraint devices that attach a youth to a wall, floor or other Section 7.14.3 (D) Hogtying Restriction fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Section 7.14.1 (A) to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by This section refers to 7.14.6 Restraints for ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Movement and Transportation within the Within the Facility. Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Section 7.14.2 (A) may delegate authority to place a youth in restraints to a Section 7.15 (B) physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every This allows delegation to the on-duty facility hour. Institutional Supervisor. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no Section 7.14.2 (B) later than two hours from the time of placement. The Section 7.15 (E) youth shall be medically cleared for continued retention at least every three hours thereafter. Medical personnel are on site 24 hours each day and respond immediately to the placement of a youth in the WRAP, especially when youth in the WRAP placements are moved to the Medical Unit. Policy and practice ☒ ☐ ☐ dictate they monitor the youth a minimum of every hour and every three hours after placement in mechanical restraints (none this cycle). Youth are moved to the medical or intake area and personnel respond more frequently, as documented in the WRAP Placement form. 7707 Tulare PROB SYTF CI PRO 25-26 Page 35 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the Section 7.14.2 (B) time of placement, to assess the need for mental health Section 7.15 (G) treatment. Mental Health staff are on site or on call 24 hours each day and when a youth is placed in restraint, they respond immediately, per policy. ☒ ☐ ☐ For WRAP placement, the facility administration and mental health personnel assess if the youth is to remain in the WRAP or be transported to a mental health facility for WIC 5150 evaluation. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Section 7.14.2 (C) to ensure the safety and well-being of the youth. Section 7.15 (C) Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: Section 7.14.4 Reports and Documentation (a) documentation of the circumstances leading to an Section 7.14.4 (5) ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. Section 7.14.2 (I) 1-g ☒ ☐ ☐ (c) acceptable restraint devices. 7.14.5 (L) 1-4 ☒ ☐ ☐ The facility allows for handcuffs, shackles, belly chains, and the WRAP. (d) signs or symptoms which should result in immediate medical/mental health referral. Section 7.14.2 (E) ☒ ☐ ☐ Section 7.15 (F) (e) availability of cardiopulmonary resuscitation equipment. Section 7.14.2 (E) ☒ ☐ ☐ (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a Section 7.14.2 specified housing area for restrained youth which makes Section 7.15.1 (B) provision to protect the youth from abuse. ☒ ☐ ☐ If a youth is placed in the WRAP, they are moved to a Medical Observation room or a holding room/safety cell in Intake. Section 7.14.5 (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Section 7.15 (J) and (K) 7707 Tulare PROB SYTF CI PRO 25-26 Page 36 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Section 7.14.5 (h) exercising of extremities. ☒ ☐ ☐ Section 7.15 (L) 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Section 7.14.6 Restraints for Movement and THE FACILITY. Transportation within the Facility Section 3.3.2 (H)13 Articulate use of Handcuff The Facility Administrator, in cooperation with the in Incident Report responsible physician and behavioral/mental health Section 7.14.6 (B) director, shall develop and implement written policies and procedures for the use of restraint devices when the The four facility programs had 80 incidents of purpose is for movement or transportation within the moving a youth in restraints (Handcuffs and facility that shall include the following: Shackles) to their room and two incidents to (a) identification of acceptable restraint devices, staff ☒ ☐ ☐ the Medical Unit as articulated in this approved to utilize restraint devices and the required regulation. Agency supervisors review video training. and audio of all incidents requiring any use of force or restraints and they articulate the need for application in the Caseload Explore System. The staff documentation in the incident report also demonstrates why restraints were applied. (b) the circumstances leading to the application of restraints must be documented. Section 7.14.6 (D) ☒ ☐ ☐ (c) an individual assessment of the need to apply restraints for movement or transportation that includes Section 7.14.6 (A) consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices Section 7.14.6 (D) shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Section 7.14.3 (F) ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Section 7.14.7 Safety Room Placement (a) The facility administrator, and where applicable, in JMH-G-04 Integrated Wellness Solutions cooperation with the responsible physician, shall Manual develop and implement written policies and procedures governing the use of safety rooms, as described in Title There have been no Safety Room placements 24, Part 2, Section 1230.1.13. The room shall be used since July 2022. to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable Section 7.14.7 (I) ☒ ☐ ☐ clothing to provide for privacy; 7707 Tulare PROB SYTF CI PRO 25-26 Page 37 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; Section 7.14.7(C) ☒ ☐ ☐ (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any Section 7.14.7 (F) and (G) staff interventions every 15 minutes, with actual time ☒ ☐ ☐ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; Section 7.14.7 (J) ☒ ☐ ☐ Policy requires evaluation every hour. (5) provide for immediate medical assessment, where appropriate, or an assessment at the next Section 7.14.7 (H) daily sick call; and, The facility articulates immediate response by ☒ ☐ ☐ medical, including evaluations every 15 minutes until the youth is removed from the safety room. (6) provide a process for documenting the reason for placement, including attempts to use less restrictive Section 7.14.7(G) and (J) means of control, and decisions to continue and end ☒ ☐ ☐ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: Section 7.14.7 Purpose (1) safety room shall not be used before other less restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by Section 7.14.7 (B) ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the Section 7.14.7 Purpose ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room Section 7.14.7 (K) for a period of four hours, staff shall do one or more of ☒ ☐ ☐ the following: (1) return the youth to general population. Section 7.14.7 (K)(1) ☒ ☐ ☐ (2) consult with mental health or medical staff, Section 7.14.7 (K)(2) ☒ ☐ ☐ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Section 7.14.7 (K)(3) ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized Section 7.14.7 (L) plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 7707 Tulare PROB SYTF CI PRO 25-26 Page 38 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1360 SEARCHES Section 7.7 Youth Searches The facility administrator shall develop and implement Section 7.8.3 Unit Searches written policies and procedures governing the search of Section 7.8.5 Area Searches youth, the facility, and visitors. ☒ ☐ ☐ Section 7.8.6 Random Unit Searches Policies and procedures shall provide that: Section 7.8.8 Facility Perimeter Searches Section 5.7.1 (D) Visitor Search (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Section 7.7.1 Purpose ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being Section 7.7.1 Purpose searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. Section 7.7.2 (D)-(F) and (I) ☒ ☐ ☐ The agency has not conducted any strip searches since July 2022. (d) Physical body cavity searches shall only be conducted by a medical professional. Section 7.7.2 (I) ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor when Section 7.7.3(C)(3) there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. Section 7.7.3 (G) ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when Section 7.7.2 (G) and (H) conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 7707 Tulare PROB SYTF CI PRO 25-26 Page 39 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1361 GRIEVANCE PROCEDURE Section 6.3.4 Institution Grievance The facility administrator shall develop and implement Procedures written policies and procedures whereby any youth may appeal and have resolved grievances relating to any There have been 134 grievances filed from condition of confinement, including but not limited to January 2025 to date of inspection; with the health care services, classification decisions, program majority being resolved at the lead staff and IS participation, telephone, mail or visiting procedures, level. There were 192 filed in 2024 and 203 food, clothing, bedding, mistreatment, harassment or filed in 2022. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and We reviewed all grievances as the binder was procedures shall include provisions whereby the facility made available during the inspection. Most manager ensures: were about youth sanctions or placements. We noted 39 of the 134 were filed by three youth. ☒ ☐ ☐ With regard to the process, all facility grievances were responded to the same day submitted or the following day and each were resolved within 4-5 days. Staff take the time to review video and logs to ensure any statements by youth are addressed. The form and process exceed regulation. We found some grievances included a “Response” Memo from staff to the youth, articulating the response from the hearing. We suggested the agency provide a completed copy of the grievance itself rather than the additional step of the memo. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to Section 6.3.4 (A)(1) ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth Section 6.3.4 (F)(6) ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; Section 6.3.4 (A)2) ☒ ☐ ☐ (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances Section 6.3.4 (A)(3) and (A)(4) that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not Section 6.3.4 (A)(3)(a) directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. Section 6.3.4 (A)(3)(b) ☒ ☐ ☐ (e) provision for a written response to the grievance which includes the reasons for the decisions; Section 6.3.4 (A)(4) ☒ ☐ ☐ (f) a system which provides that any appeal of a grievance shall be heard by a person not directly Section 6.3.4 (A)(5) ☒ ☐ ☐ involved in the circumstances which led to the grievance; 7707 Tulare PROB SYTF CI PRO 25-26 Page 40 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer Section 6.3.4 (A)(6) ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ Section 6.3.4 (A)(7) ☐ ☐ Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be Section 6.3.4 (A) Last Paragraph ☒ addressed and documented in accordance with written ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Section 3.3 Institutional Records and Reports A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS Section 4.3.4.1 (D) DNA Collection (a) Pursuant to Penal Code Section 298.1 authorized The facility does not use force to collect DNA law enforcement, custodial, or corrections personnel that has been Court Ordered or by written including peace officers, may employ reasonable force notice by any law enforcement officer. Rather, to collect blood specimens, saliva samples, and thumb the youth is returned to Court. This has not or palm print impressions from individuals who are occurred this cycle. required to provide such samples, specimens or ☐ ☐ ☒ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☐ ☐ ☒ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☐ ☐ ☒ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Section 5.3 Education Programs (a) School Programs ☒ ☐ ☐ 7707 Tulare PROB SYTF CI PRO 25-26 Page 41 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The County Board of Education shall provide for the The Tulare County Office of Education is administration and operation of juvenile court schools in involved with youth outside of the classroom, conjunction with the Chief Probation Officer, or designee promoting post-secondary involvement in both pursuant to applicable State laws. The school and facility the classroom through online learning and in administrators shall develop and implement written policy Vocational Education. TCOE staff complete and procedures to ensure communication and regular evaluation and testing of youth to coordination between educators and probation staff. determine individual needs in the classroom Culturally responsive and trauma-informed approaches and the Career Technology in a construction should be applied when providing instruction. Education pathway. Non-graduated youth are eligible for staff should collaborate with the facility administrator to and participate in credit recovery opportunities use technology to facilitate learning and ensure safe to gain the most from the educational time in technology practices. The facility administrator shall the classroom. request an annual review of each required element of the program by the Superintendent of Schools, and a report The Vocational Ed CTE instructor continues to or review checklist on compliance, deficiencies, and provide many opportunities to the youth corrective action needed to achieve compliance with this enrolled, significantly more since the section. Such a review, when conducted, cannot be construction of a fence between the living units delegated to the principal or any other staff of any juvenile and Voc Ed Building. court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside Our discussions with Principal Andrade were agency or individual. Upon receipt of the review, the infectious with the positive focused intent to facility administrator or designee shall review each item provide services to all youth in this agency. with the Superintendent of Schools and shall take The plans to move graduates to the Youth whatever corrective action is necessary to address each Training Facility’s classroom and Computer deficiency and to fully protect the educational interests of Lab in addition to more inclusion for the Voc all youth in the facility. Ed Program are just a start. The school continues to offer the “Re-Start” program. If a youth is refusing to go to the classroom or is having difficulties with behavior in the classroom, he/she is provided classroom instruction 1:1 for the remainder of a school period. This allows an opportunity for the youth to realize the benefits of this “school time out” and return without significant consequence. By allowing the youth a bit of reflection, in most cases, they are able to return to the school setting and finish their day. The Prison Education Project is involved with Tulare County Youth and offers two courses each semester. Currently, youth are offered: Financial Literacy and Building Healthy Relationships. The courses are seven weeks long and have a detailed curriculum. There are 10 students enrolled this semester. Graduated youth have the opportunity via Rising Scholars to attend Porterville College for online classes. There are 15 graduates, 13 enrolled at Porterville College and two enrolled in the College of the Sequoia’s program. One student is pending enrollment. 7707 Tulare PROB SYTF CI PRO 25-26 Page 42 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements The facility school program shall comply with the State Section 5.3.1 Education Objectives Education Code and County Board of Education policies, Section 5.3.3 Introduction Paragraph all applicable federal education statutes and regulations and provide for an annual evaluation of the educational Students are given the opportunity to explore program offerings. As stated in the 2009 California interests and aptitudes for a career in the Standards for the Teaching Profession, teachers shall construction industry through participation in establish and maintain learning environments that are the Vocational Education Program. Tulare physically, emotionally, and intellectually safe. Youth shall County Office of Education Court School be provided a rigorous, quality educational program that provides a Career Technology Education in a responds to the different learning styles and abilities of Construction pathway. There are 14 trades students and prepares them for high school graduation, youth are exposed to at an introductory level. career entry, and post-secondary education. The trades involve the use of various tools for the identified construction trade, including but not limited to electrical, plumbing, drywall, roofing, concrete, cabinetry, power tools, and general construction. ☒ ☐ ☐ The Training Facility (formerly the Youth Facility) Building has been remodeled to allow for a softer version of alternative education program space and computer lab opportunities. This space has classrooms and training space, youth incentive and recreation space, and the opportunities to participate in activities in an area outside the condensed unit/pod environment. Since the recent completion of the fenced walkway to the Voc Ed and Training Facility, we are excited for this transition to occur, offering homelike opportunities for youth in and transitioning out of the detention setting. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Section 5.3.1 (A) shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, Section 5.3.1 Goals ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California Section 5.3.1 (C) Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. Section 5.3.1 (E) ☒ ☐ ☐ (4) Administration of the High School Equivalency Tests as approved by the California Department of Section 5.3.1 (C) ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards Section 5.3.1 (F) ☒ ☐ ☐ grade level standards. 7707 Tulare PROB SYTF CI PRO 25-26 Page 43 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court Section 5.3.1 (D) schools. The facility administrator, in conjunction with education staff, must ensure that operational The facility school program includes 330 procedures do not interfere with the time afforded for educational minutes four days a week with a the minimum instructional day. Absences, time out of minimum day every other Wednesday. This class or educational instruction, both excused and averages 300 minutes per day. The curriculum unexcused, shall be documented. exceeds minimum standards and staffing includes at least one teacher in each classroom. ☒ ☐ ☐ Because the facility plant was designed to only allow 18 students in each classroom, youth may receive their instruction in the day room with a teacher and instructional aide. This has not occurred in years due to low population and the ability to move students to other empty classroom areas. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary Section 5.3.1 (G) or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Section 5.3.3 (B) and (C) implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect the Section 5.3.3 (A) ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school Section 5.3.3 (B) shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures Section 5.3.3 (C) that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be Section 5.3.4 observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7707 Tulare PROB SYTF CI PRO 25-26 Page 44 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their Section 5.3.4 language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a Section 5.3.5 record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Section 5.3.5 (A)(1) ☒ ☐ ☐ (B) Home Language Survey and the results of the State Test used for English language proficiency; Section 5.3.5 (A)(4) ☒ ☐ ☐ (C) Needs and services of special populations as defined by the State Education Code, including but Section 5.3.5 (A)(2) ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Section 5.3.5 (A)(3) ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to Section 5.3.5 determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth Section 5.3.5 (C) ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's Section 5.3.5 (D) records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the Section 5.3.6 (A) youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course Section 5.3.6 (B) work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Section 5.3.6 (C) Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The facility hosts MDT meetings bi-monthly to including the development of an education transition ☒ ☐ ☐ facility the education, medical and mental plan, in accordance with the State Education Code health of youth as they exit the facility. and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7707 Tulare PROB SYTF CI PRO 25-26 Page 45 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, Section 5.3.7 whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Section 5.4 Recreation, Exercise and The facility administrator shall develop and implement Programs written policies and procedures for programs, recreation, Section 5.8 Facility Programs and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. The Program Service Providers, GEO and IWS Behavior Health, have implemented ☒ ☐ ☐ relevant and appropriate services for the youth population. Youth in SYTF are receiving a multitude of services and programs through GEO and the TCOE, as well as individual services from IWS. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Section 5.4 Recreation and Exercise hours a day during the week and five hours a day each Section 5.8 Facility Programs Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Section 5.4 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Section 5.4 ☒ ☐ ☐ The unit schedule is posted in each living unit. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Section 5.4 ensure content offered is current, consistent, and relevant to the population. ☒ ☐ ☐ The annual evaluation was completed by Division Manager Joe Pinheiro. 7707 Tulare PROB SYTF CI PRO 25-26 Page 46 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to Section 5.4.8 Facility Programs include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are The facility has programming and services to culturally relevant and linguistically appropriate, or pro- meet the various needs of their youth social interventions and activities designed to reduce population. Programs are facilitated by recidivism. These programs should be based on the probation staff, Integrated Wellness Solutions youth’s individual needs as required by Sections 1355 (IWS) clinicians (Alcohol and Drug and 1356. Such programs may be provided under the Counseling), GEO, the TCOE, and their direction of the Chief Probation Officer or the County Program providers. IWS role is to provide Office of Education and can be administered by county individual and crisis counseling as well as partners such as mental health agencies, community initial mental health assessments for all youth. based organizations, faith-based organizations or GEO provides numerous evidence-based Probation staff. programming opportunities to commitment Programs may include but are not limited to: and SYTF youth while IWS completes initial (1) Cognitive Behavior Interventions; and ongoing program assessments for each (2) Management of Stress and Trauma; youth in detention. The Program SPO (3) Anger Management; monitors and implements programs in the (4) Conflict Resolution; facility as well as an evaluation for fidelity. (5) Juvenile Justice System; (6) Trauma-related interventions; Programs offered by the GEO providers (7) Victim Awareness; include: Anger Management – Managing (8) Self-Improvement; Aggression and Violence; SAMSHA Anger (9) Parenting Skills and support; Management; Cognitive Behavior (10) Tolerance and Diversity; ☒ Interventions; Power Source Life Program; ☐ ☐ (11) Healing Informed Approaches; Gang Intervention; Interactive Journaling; Life (12) Interventions by Credible Messengers; Skills; Moral Recognition Therapy; Parenting (13) Gender Specific Programming; and Family Engagement; 24-7 Dad; Inside Out (14) Art, creative writing, or self-expression; Dad; Partners in Parenting; Trauma; Voices; (15) CPR and First Aid training; and ‘A Young Man’s Guide to Self-Mastery’. (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, Integrated Wellness Services provide (18) Other topics suitable to the youth population. Individual and Group Treatment; Crisis Intervention; and, completion of Assessments ordered by the Court or at the Admission process. Probation staff facilitate ‘Directed Activities’, a curriculum-based program with numerous subject matter content materials relative to the youth population. Staff also facilitate the Physical Training Program and Youth Leaders Club. The agency Behavior Management Program allows youth to earn points which they can exchange for activities and opportunities for the Club Night, BBQ (monthly), Commissary, extra phone or free time, Field Trips, and other incentives. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled Section 5.4 activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include Recreation Programs include reading, writing, ☒ ☐ ☐ orientation and may include coaching of youth. entertainment, television, radio, music, and video games. 7707 Tulare PROB SYTF CI PRO 25-26 Page 47 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity Section 5.4 each day. The facility has a structured Physical Training ☒ ☐ ☐ program to ensure youth are exercising and participating on large muscle exercise daily. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. Section 5.4 The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Section 5.5 Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Section 5.5.3 (A) ☒ ☐ ☐ (b) availability of clergy; and, Section 5.5.3 ☒ ☐ ☐ Section 5.5.4 Religious Diets (c) availability of religious diets. ☒ ☐ ☐ Section 5.14.7 Therapeutic Diets 1373 WORK PROGRAM Section 5.2 Work Programs The facility administrator shall develop policies and procedures regarding the fair and consistent assignment Youth complete work programs and unit of youth to work programs. Work assigned to a youth shall cleaning activities in their unit or around the be meaningful, constructive and related to vocational ☒ ☐ ☐ facility grounds. The agency has designated training or increasing a youth's sense of responsibility. new space with plans to start a Work programs shall not be imposed as a disciplinary Horticulture/Gardening project with youth. measure 1374 VISITING Section 5.7.1 Visiting Programs The facility administrator shall develop and implement Section 5.7.5 Special Visits written policies and procedures for visiting, that include Section 5.7.5 (G) Children Visits provisions for special visits. Youth shall be allowed to Section 5.7.7 Supportive Adults receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family The facility has implemented a visiting members, such as grandparents and siblings, and schedule for Saturdays and Sundays to supportive adults, may be allowed to visit with the accommodate families in a 2-hour block for approval of the facility administrator or designee, and in ☒ ☐ ☐ each housing unit. conjunction with the youth’s case plan or in the best interest of the youth. Baby visits are occurring during some recreation blocks. We provided technical assistance to move these visits to a period outside of this block to ensure youth get their structured Rec Time. 7707 Tulare PROB SYTF CI PRO 25-26 Page 48 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Section 5.7.1 (A) Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations Section 5.7.2 (E) shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall Section 5.7.5 Special Visits be accommodated as necessary and within the discretion Section 5.7.6 Professional Visits of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. Section 5.7 ☒ ☐ ☐ The facility uses virtual platforms to facilitate visits with families unable to visit. 1375 CORRESPONDENCE Section 5.11 Mail Policy The facility administrator shall develop and implement Section 5.11 (B) written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Section 5.11.1 (F) ☒ ☐ ☐ (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of Section 5.11.3 public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable Section 5.11.1 (D) cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Section 5.13 Telephone Policy The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Section 5.1.2 (I) Mandatory Programming The facility administrator shall develop written procedures Section 5.1.2 (I)(1) to ensure the right of youth to have access to the courts ☒ ☐ ☐ Programming-Section 5.1.5 Access to Legal and legal services. Such access shall include: Services (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; 7707 Tulare PROB SYTF CI PRO 25-26 Page 49 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) provision for confidential consultation with attorneys; and, Section 5.1.2 (I)(2) ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. Section 5.1.2 (I)(3) ☒ ☐ ☐ 1390 DISCIPLINE Section 6.4.1(B) and (C) Discipline Process The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Section 6.4.3(A) Bullet 1 ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Section 6.4.3(A) Bullet 2-5 personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Section 6.4.3(A) Bullet 6 ☒ ☐ ☐ (d) contact with parent or attorney; Section 6.4.3(A) Bullet 7 ☒ ☐ ☐ (e) exercise; Section 6.4.3(A) Bullet 8 ☒ ☐ ☐ (f) medical services and counseling; Section 6.4.3(A) Bullet 9 ☒ ☐ ☐ (g) religious services; Section 6.4.3(A) Bullet 10 ☒ ☐ ☐ (h) clean and sanitary living conditions; Section 6.4.3(A) Bullet 11 ☒ ☐ ☐ (i) the right to send and receive mail; Section 6.4.3(A) Bullet 12 ☒ ☐ ☐ (j) education; and, Section 6.4.3(A) Bullet 13 ☒ ☐ ☐ (k) rehabilitative programming. Section 6.4.3(A) Bullet 14 ☒ ☐ ☐ 7707 Tulare PROB SYTF CI PRO 25-26 Page 50 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Section 6.5 Rule Violations and Disciplinary Such rules and penalties shall include both major Sanctions violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Section 6.4 Progressive Discipline The facility administrator shall develop and implement Section 6.4.3 (B) written policies and procedures for the administration of Section 6.5 Rule Violations and Disciplinary discipline which shall include, but not be limited to: Sanctions (a) designation of personnel authorized to impose Section 6.6 Disciplinary Due Process discipline for violation of rules; We reviewed five incident reports including Due Process (DP), as well as two RC incident reports that included the due process ☒ ☐ ☐ requirements for SYTF. The form and timeliness in policy were in line with regulation. The agency has transitioned to a Chrono entry for minor rule violations. Major rule violations are inclusive of the Due Process requirements. There were 96 incidents of Due Process from January 2025 to the date of the inspection, involving 70 youth. (b) prohibiting discipline to be delegated to any youth; Section 6.4.3 (B) ☒ ☐ ☐ (c) definition of major and minor rule violations and their consequences, and due process requirements; Section 6.5.2-4 Section 6.5.5 Commitment Program Rules ☒ ☐ ☐ and Sanctions (additional) (d) trauma-informed approaches and positive behavior interventions; Section 6.4.1 (C) ☒ ☐ ☐ (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Section 6.6.3 Disciplinary Due Process for imposing a minor consequence. Discipline shall be Minor Rule Violations accompanied by written documentation and a policy of review and appeal to a supervisor; and, The facility currently completes an incident report and full due process for minor rule ☒ ☐ ☐ violations. We provided technical assistance to complete a lesser form of documentation and appeal request in line with the Consequence Sheet used in the past. (f) major rule violations and the discipline process shall be documented and require the following: Section 6.6.4 Disciplinary Due Process and (1) written notice of violation prior to a hearing; Major Rule Violations ☒ ☐ ☐ Section 6.6.4 (A)(3)(1) 7707 Tulare PROB SYTF CI PRO 25-26 Page 51 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) accommodations provided to youth with disabilities, limited literacy, and English language Section 6.4.1 (E) ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Section 6.6.4 (A)(3)(2) incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Section 6.6.4 (A)(3)(3) evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Section 6.6.4 (A)(3)(4) hearing process; ☒ ☐ ☐ (6) provision for administrative review. Section 6.6.4 (A)(3)(5) ☒ ☐ ☐ (g) violations that result in a removal from camp or commitment program, but not a return to court, will follow Section 6.5.5 (I) ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Tulare County Probation Department Juvenile Facility Manual (TCPDJFM) Section The health administrator/responsible physician, in 8.10.2 Management of Communicable cooperation with the facility administrator and the local Diseases health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, Juvenile Detention Facility Response to control and follow-up management of communicable COVID-19 diseases. The policies and procedures shall address, but not be limited to: TCPDJFM Section 8.10.2, A-1 Induction Health Screening Procedures (a) Intake health screening procedures; ☒ ☐ ☐ Juvenile Detention Facility Response to COVID-19: Booking Protocols TCPDJFM Section 8.10.2, A-2 Identification of Relevant Symptoms (b) Identification of relevant symptoms; ☒ ☐ ☐ Tulare County Pre-Screening Questionnaire TCPDJFM Section 8.10.2, A-3 Referral for Medical Evaluation (c) Referral for medical evaluation; TCPDJFM Section 8.10.2, C ☒ ☐ ☐ Juvenile Detention Facility Response to COVID-19: Booking Protocols: Bullet 2 7707 Tulare PROB SYTF CI PRO 25-26 Page 52 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 TCPDJFM Section 8.10.2, A-4 Treatment responsibilities during detention. TCPDJFM Section 8.10.2, E Treatment based on assessment. (d) Treatment responsibilities during detention; ☒ ☐ ☐ TCPDJFM Section 8.10.2, G Treatment as prescribed by the attending physician Juvenile Detention Facility Response to COVID-19 TCPDJFM Section 8.10.2, A-5 (e) Coordination with public and private community- Coordination of public and private based resources for follow-up treatment; ☒ ☐ ☐ community-based resources for follow-up treatment. TCPDJFM Section 8.10.2, A-6 Reporting Requirements (f) Applicable reporting requirements; and, ☒ ☐ ☐ Juvenile Detention Facility Response to COVID-19 TCPDJFM Section 8.10.2, A-7 Strategies for handling disease outbreaks TCPDJFM Section 8.10.2, E Communicable (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Disease Precautions Juvenile Detention Facility Response to COVID-19 The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency is fortunate to have 24-hour identified by the local health officer and currently medical personnel on-site every day. This recommended public health interventions. allows for comprehensive screening, ☒ ☐ ☐ treatment, and medical daily assessments of a youth’s condition. 1433 REQUESTS FOR HEALTH CARE SERVICES Chapter 8, Section 8.7 Medical Treatment and The health administrator, in cooperation with the facility Services administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Section 5.9.1 Clothing Issuance Policy The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: 7707 Tulare PROB SYTF CI PRO 25-26 Page 53 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. Section 5.9.1, A ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: Section 5.9.1, D-1 (1) Socks and serviceable footwear; ☒ ☐ ☐ Section 5.9.1, D-7 (2) Outer garments; Section 5.9.1, E ☒ ☐ ☐ (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; Section 5.9.1, D-2 ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. Section 5.9.1, D-2 Section 5.9.1, D-4 ☒ ☐ ☐ Section 5.9.2, B (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried Section 5.9.2, A completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Section 5.9.1 H ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Section 5.9.2 Laundry Procedures for Clothing The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Section 5.9.2, D There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Section 5.10.1 Personal Care and Hygiene There shall be written policies and site-specific Section 5.10.1 Toiletry Item H procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Section 5.10.1 Toiletry Item A ☒ ☐ ☐ 7707 Tulare PROB SYTF CI PRO 25-26 Page 54 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Toothpaste; Section 5.10.1 Toiletry Item B ☒ ☐ ☐ (c) Soap; Section 5.10.1 Toiletry Item C ☒ ☐ ☐ (d) Comb; Section 5.10.1 Toiletry Item D ☒ ☐ ☐ (e) Shaving implements; Section 5.10.5 B ☒ ☐ ☐ (f) Deodorant; Section 5.10.1 Toiletry Item I ☒ ☐ ☐ (g) Lotion; Section 5.10.1 Toiletry Item E ☒ ☐ ☐ (h) Shampoo; and, Section 5.10.1 Toiletry Item G ☒ ☐ ☐ (i) Post-shower conditioning hair products. Section 5.10.1 Toiletry Item F ☒ ☐ ☐ Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided Section 5.10.1 C through a common dispenser is permitted. Youth shall Section 5.10.5 B not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Section 5.10.1 B There shall be written policies and site specific Section 5.10.2 A and B procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Section 5.10.5 B Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7707 Tulare PROB SYTF CI PRO 25-26 Page 55 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1488 HAIR CARE SERVICES Section 5.10.5 A Hair Care Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. We noted youth indicated haircuts were not Equipment shall be cleaned and disinfected after each occurring per regulation, mostly due to the haircut or procedure, by a method approved by the State contracted provider not showing as required. Board of Barbering and Cosmetology. The agency is looking to find a new provider but indicated the barber is providing services. ☒ ☐ ☐ Our review of the schedule and time spent in each Pod verified they are coming. According to the administrators, youth are requesting haircuts different than what the facility allows. In speaking with SYTF youth, several noted they wanted a cut not currently allowed by the facility administrators. 1500 STANDARD BEDDING AND LINEN ISSUE Section 5.8.1 Linen and Bedding Issue Policy Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these Section 5.8.1 B-1 through 3 ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in (a) above; Section 5.8.1 B-2 ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Section 5.8.1 A ☒ ☐ ☐ (d) One towel; and, Section 5.8.1 A ☒ ☐ ☐ (e) One blanket or more, up on request Section 5.8.1 A ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE Section 5.8.2 A-1 and 2 Laundry Procedures The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. Section 5.8.1 A-3 ☒ ☐ ☐ 7707 Tulare PROB SYTF CI PRO 25-26 Page 56 of 58 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Section 7.11.5 Facility Sanitation Safety and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7707 Tulare PROB SYTF CI PRO 25-26 Page 57 of 58 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through 21. ☒ ☐ ☐ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7707 Tulare PROB SYTF CI PRO 25-26 Page 58 of 58 A453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7708 FACILITY NAME: Tulare County Juvenile Detention Facility Camp FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Kelly Vernon, Chief Probation Officer; Mike Santos, Deputy Chief Probation Officer – Juvenile Services; Joe Pinheiro, Division Manager Juvenile Detention Facility; Jose Calderon, Supervising Probation Officer (SPO); May Xiong, SPO – Programs; Megan Ellison, SPO – Operations; Antonio Ramirez, Institution Supervisor (IS); Bob Ramiro, IS; Art Gasca, PCO III/IS; Susan Graf, Food Services Manager; Ben Mitchell, Integrated Wellness Solutions (IWS) Program Director; Kerri Freeman, IWS Mental Health Director; Garwinder Dehliwad, IWS Director of Nursing; Joe Andrade, Principal Tulare County Office of Education (TCOE); Claudia Morales, Program Specialist – GEO; Youth: Frankie, age 18; Jose, age 18. FIELD REPRESENTATIVE: Elizabeth Gong DATE: August 25 – 28, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS May 17, 2023 December 9, 2024* On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented *There were two issues requiring correction. inspection and evaluation from the following: We received a copy of the corrections from the (a) county building inspector or person designated by the ☒ ☐ ☐ Resource Management Agency, the agency Board of Supervisors to approve building safety; designated to complete the Building Inspection for Tulare. (b) fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code Section October 6, 2022 13146.1(a) and (b); May 17, 2024 The agency had committed to do annual Fire Inspections during the 2023 Comprehensive ☒ ☐ ☐ Inspection which exceeds regulation. The new Division Manager will ensure an inspection is completed this year as he feels it is important to ensure facility safety. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 1 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) local health officer, inspection in accordance with Health and Safety Code Section 101045; Environmental Health: November 29, 2023 October 1, 2024 Medical/Mental Health: November 29, 2023 October 1, 2024* Nutritional Health: November 16, 2023 October 1, 2024 * The 2024 Medical and Mental Health Inspections were found compliant; but we noted many ‘suggested’ areas for ☒ ☐ ☐ improvement for 12 separate Medical regulations, noting inadequate documentation among other things. In discussion with the Integrated Wellness Solutions (IWS) Program Director, it was learned the transition from Wellpath to IWS on June 30, 2024, to July 1, 2024, was not a smooth one and many documents were not kept for the incoming provider. This created essential materials having to be restarted or recreated by IWS. They have a 2025 Inspection in September which we will evaluate when completed to ensure all areas suggested are resolved. (d) county superintendent of schools on the adequacy of educational services and facilities as required in Section June 21, 2024 1370; ☒ ☐ ☐ June 11, 2025 (e) juvenile court as required by Section 209 of the Welfare and Institutions Code; and, February 21, 2023 ☒ ☐ ☐ November 27, 2024 (f) the Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or December 6, 2023 Probation Commission as required by Section 240 of the February 13, 2025* Welfare and Institutions Code. ☒ ☐ ☐ *The JJC Report is dated in 2025 but the actual on-site inspection by the Commission occurred on several dates in 2024. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed Note: Compliance with this section is determined by in a memorandum completed by Chief receipt of the Chief Probation Officer’s certification letter Probation Officer Kelly Vernon dated July 24, confirming that all elements of regulation are met. 2025. (a) Appointment ☒ ☐ ☐ The memorandum verifies the agency hires In each juvenile facility there shall be a superintendent, qualified candidates that meet the director or facility manager in charge of its program and specifications required by the agency and employees. Such superintendent, director, facility regulation. manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 2 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Employee Qualifications Each facility shall: Section 2.2.1 Personnel Appointment and (1) recruit and hire employees who possess Qualifications knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable Section 2.2.1 (A) civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test and Section 2.2.1 (A) evaluation for immunity to contagious illnesses of ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board Section 2.2.1 (C) ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in Section 2.2.1 (B) accordance with Section 1031 of the Government ☒ ☐ ☐ Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Section 2.2.1 (D) facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility ☒ ☐ ☐ shall be subject to the approval and control of the facility manager. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 3 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Section 2.1 Staffing Each juvenile facility shall: Section 2.1(F)(1) (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its The Juvenile Facilities (JF) have one Division programming, to provide for safety and security of youth Manager, three Supervising Probation and staff, and meet established standards and Officers, 14 Institution Supervisors (IS), 60 regulations; Probation Corrections Officers (PCO), four Transportation Officers, six Intake Officers, 14 Detention Services Officers, and 10 Kitchen, Laundry, and Warehouse staff. There are 33 vacant PCO I/II/III positions, five vacant IS positions and nine staff on a long- term Leave of Absence (LOA). All PCO’s are core trained. Due to the shortages, the agency has a process in place to cover shifts. The Deputy Probation Officers (DPO) have been mandated to work one shift per week. The ☒ ☐ ☐ DPO schedule is based on seniority and they work in lieu of their scheduled field day. Of the approximately 110 active DPO staff, all but six have completed Correction Staff Crossover Core Training. PCO’s work a mandatory overtime shift each week. As noted in the past two Comprehensive Inspections, the schedule and administration of overtime (OT) is getting better as new staff come on board, but it remains difficult to manage. The vacant IS positions are concerning, especially as there are few current staff that meet the criteria for promotion. The agency has a plan to open recruitment in October 2025. (b) ensure that no required services shall be denied because of insufficient numbers of staff on duty absent Section 2.1(F)(2) ☒ ☐ ☐ exigent circumstances; (c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Section 2.1(F)(3) There is a minimum of one Institutional ☒ ☐ ☐ Supervisor on duty at all times, however, we note since the IS series works 12-hour shifts, there are typically two on duty each shift. (d) have a clearly identified person on duty at all times who is responsible for operations and activities and has Section 2.1(F)(4) completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living unit whenever there are youth in the living unit; Section 2.1(F)(5) ☒ ☐ ☐ 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 4 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) have sufficient food service personnel relative to the number and security of living units, including staff qualified Section 2.1(F)(6) and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct There is a Food Services Manager, five cooks, food preparation and servings; conduct related training ☒ ☐ ☐ a stock clerk/Warehouse staff, and three programs for culinary staff; and maintain necessary laundry technicians assigned to the facility. records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building maintenance, Section 2.1(F)(7) transportation, control room, facility security and other support staff for the efficient management of the facility, With regard to non-youth supervision and to ensure that youth supervision staff shall not be personnel, the facility is sufficiently staffed for diverted from supervising youth; and, their population. Integrated Wellness Solutions (IWS) provides Medical Services to youth 24 hours a day, seven days a week. Medical Services staff include a Medical Director; four full-time Registered Nurses and two FTE Per Diem RN’s a day; 30 hours of LVN coverage; 20 hours per week of a Psychiatrist; a Dentist one day per week; and a Dental Hygienist. IWS Mental Health provides Mental Health Services Monday through Friday, but is available 24 hours a day, via on-call. Staffing includes the Mental Health Director; two Clinicians; two Group Facilitators; one Case Manager; and one Discharge Planner shared between Medical and Mental Health. ☒ ☐ ☐ GEO provides programming for Commitment and SYTF youth and are staffed with a Program Supervisor and three Program Specialist/Facilitators. These staff are on site Monday through Saturday. The Detention youth receive programming services via Mental Health and unit staff. Facility staff facilitate Programming with Directed Activities, a comprehensive programming guide which meets the regulation. We strongly urge the inclusion of GEO Services to facilitate Detention Programming, especially to the two High Risk Offender units, who represent a long-term custodial youth population. Building maintenance, security and transportation staff, and support staff are not responsible for youth supervision. (h) assign sufficient youth supervision staff to provide continuous wide awake supervision of youth, subject to Section 2.1(F)(8) temporary variations in staff assignments to meet special ☒ ☐ ☐ program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 5 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) Juvenile Halls (A) during the hours that youth are awake, one This facility is not a JH, therefore, the balance wide-awake youth supervision staff member on ☐ ☐ ☒ of this section will be left blank. duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (A) during hours that youth are awake, one wide- This facility is not a SPJH, therefore, the awake youth supervision staff member on duty for ☐ ☐ ☒ balance of this section will be left blank. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 6 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) Camps (A) during the hours that youth are awake, one Section 2.1 (B) wide-awake youth supervision staff member on duty for each 15 youth in the camp population; The Juvenile Detention Facility Camp is a Long-Term Camp program, however, due to population and to appropriately classify youth, four YDF youth are housed with the 11 Long- Term JDFC youth in Pod 2 A. The remaining ☒ ☐ ☐ 23 Short- and Mid-Term youth are housed together in Pod 2 Units B and C. There is one JDFC female youth housed with four detention and four YDF female youth in Pod 5 Unit B. Pod 2 Units A, B, and C; all Camp units are staffed at a 1:15 ratio. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake Section 2.1(C) youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Section 2.1 number of youth in residence, unless arrangements have been made for backup support We reviewed the staff schedules and roster, services which allow for immediate response to ☒ ☐ ☐ noting there are at minimum eight staff on duty emergencies; during the sleeping hours, well beyond the minimum required ratio. (D) at least one youth supervision staff member on duty who is the same gender as youth housed in Section 2.1(D) ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be Section 2.1(H) given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of Section 2.1(G) personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 7 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Section 2.6 Training and Staff Development Section 2.6.2(A) (a) Prior to assuming any responsibilities each youth Section 2.6.2(A)(1) supervision staff member shall be properly oriented to their duties, including: The Department training curriculum, updated (1) youth supervision duties; in 2024, exceeds minimum standards and includes all required elements, including: 160- to 200-hour training and orientation process, all monitored by a Field Training Officer. ☒ ☐ ☐ Staff are provided significant training including being shadowed by permanent staff, which counts as ‘on the job’ training. While on-site, we observed a recruitment group who had completed testing and physical agility processes for hire, with the tour and observation of the job duties as a step to ensure these applicants want to move forward in the process. (2) scope of decisions they shall make; Section 2.6.2(A)(2) ☒ ☐ ☐ (3) the identity of their supervisor; Section 2.6.2(A)(3) ☒ ☐ ☐ (4) the identity of persons who are responsible to them; Section 2.6.2(A)(3) ☒ ☐ ☐ (5) persons to contact for decisions that are beyond their responsibility; and Section 2.6.2(A)(4) ☒ ☐ ☐ (6) ethical responsibilities. Section 2.6.2(A)(5) ☒ ☐ ☐ 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 8 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff member shall Section 2.6.2(B) receive a minimum of 40 hours of facility-specific Section 2.6.2 Bullet 1 orientation, including: Section 2.6.2 Bullet 1 (1) individual and group supervision techniques; The facility provides 160 to 200 hours of curriculum in their Orientation and training process, depending on assignment and successful completion of three specific phases, prior to assuming any youth supervision duties. Staff assigned to Booking ☒ ☐ ☐ and Intake require more specific training. The basic requirements for all staff include New Staff Orientation/Training and Observation Training. Additional training may be provided which includes Proficiency Training (Remediation skill training) and Re- Integration Training (staff who have been absent for a period of time). This is a comprehensive and intensive training process. Section 2.6.2 Bullet 2 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the provisions of ☒ ☐ ☐ New staff receive an Orientation Binder to use this chapter; as a study tool. (3) basic health, sanitation and safety measures; Section 2.6.2 Bullet 3 ☒ ☐ ☐ Section 2.6.2 Bullet 4 (4) suicide prevention and response to suicide Suicide Prevention training is part of the attempts ☒ ☐ ☐ department’s annual training for all facility staff. (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and Section 2.6.2 Bullet 5 ☒ ☐ ☐ physical restraints; Section 2.6.2 Bullet 6 (6) review of policies and procedures referencing All new youth supervision staff are required to trauma and trauma-informed approaches; ☒ ☐ ☐ read the Policy and Procedure Manual prior to providing supervision in the facility. Section 2.6.2 Bullet 7 This is the agency Emergency Procedures policy and procedures. The Manual was (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ updated in 2025 to ensure current responses to emergencies. The County of Tulare also has an Emergency Action Plan designed specifically to the facility site. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 9 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (8) routine security measures, including facility Section 2.6.2 Bullet 8 perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Section 2.6.2 Bullet 9 mental health services; ☒ ☐ ☐ (10) documentation; and Section 2.6.2 Bullet 10 ☒ ☐ ☐ Section 2.6.2 Bullet 11 (11) fire/life safety training All new staff are provided CPR/First Aid ☒ ☐ ☐ Training within the first two months of hire, sooner if the staff is cored. (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Section 2.6.4 (A) complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete training Section 2.6.4 (B) ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Section 2.6.4 (D) Training Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Section 1.4 TCJDF Policy and Procedures All facility administrators shall develop, publish, and Manual implement a manual of written policies and procedures that address, at a minimum, all regulations that are The agency has implemented their transition applicable to the facility. Such a manual shall be made to Lexipol, including new Policy and available to all employees, reviewed by all employees, Procedures, this month. Based on our and shall be administratively reviewed at a minimum document review and reports requested prior every two years, and updated, as necessary. Those to the implementation of the new policies, we records relating to the standards and requirements set have included operational policies in place forth in these regulations shall be accessible to the Board while on site. Staff are beginning the on request. adjustment to Lexipol, having signed off an The manual shall include: ☒ ☐ ☐ understanding but continuing to realize procedural and operational changes. Subsequent inspections will utilize Lexipol procedures and practices as staff transition to them. We note there will be additional changes as a result of Regulation Revisions in the coming months. The policies and procedures noted in this inspection are compliant with regulation and address required elements of detention, commitment, and SYTF. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 10 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) table of organization, including channels of communications and a description of job classifications; Section 1.2 Table Section 1.4 (A) ☒ ☐ ☐ Section 2.3 Job Descriptions (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Section 1.3 Purpose, Vision, Mission Justice/Delinquency Prevention Commission or Section 1.4 (B) Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Section 2.3 Job Descriptions of Institutional ☒ ☐ ☐ Positions (d) initial orientation and training program for employees; Section 2.6.2 Minimum Orientation and ☒ ☐ ☐ Training (e) initial orientation, including safety and security issues and anti-discrimination policies, for support staff, contract Section 2.6.7 Non-Sworn Support Staff employees, school, mental/behavioral health and medical ☒ ☐ ☐ Training staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: Section 7.4 Maintenance of Youth Records (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Section 1.4 (E)(1) (2) legal and proper care of youth; Section 1.4 (E)(2) ☒ ☐ ☐ (3) maintenance of individual youth's records; Section 1.4 (E)(3) ☒ ☐ ☐ Section 1.4 (E)(4) (4) supply of information to the juvenile court and Section 3.1.2 Juvenile Court Release of those authorized by the court or by the law; and, ☒ ☐ ☐ Information Section 1.4(E)(5) (5) release of information regarding youth. Section 3.1.3 Juvenile Detention Facility ☒ ☐ ☐ Release of Information (g) ethical responsibilities; Section 2.6.2 (A)(5) ☒ ☐ ☐ (h) trauma-informed approaches; Section 1.4 (W) ☒ ☐ ☐ (i) culturally responsive approaches; Section 1.4 (X) ☒ ☐ ☐ 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 11 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (j) gender responsive approaches; Section 1.4 (Y) ☒ ☐ ☐ (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal access to Section 1.4 (T); Section 4.7(B) all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to The Non-Discrimination Policy (NDP) is discrimination or harassment on the basis of actual or posted in each living units, listed in the Youth perceived race, ethnic group identification, ancestry, Handbook, and part of the Policy and ☒ ☐ ☐ national origin, immigration status, color, religion, gender, Procedures Manual. sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and weapons Section 7.13.6.7 Use of Force ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible youth; Section 4.3.4 (B)(3) Intake Procedures and, ☒ ☐ ☐ Section 8.7.4 Medical Services (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. PREA policy The policy shall include an approach to preventing, detecting and responding to such conduct and any The agency has a PREA Policy, posters of a retaliation for reporting such conduct, as well as a ☒ ☐ ☐ zero tolerance for sexual assault or abuse, and provision for reporting such conduct by youth, staff or a all youth entering the facility are shown the third party. PREA video before placement in a living unit. 1325 FIRE SAFETY PLAN Section 3.0 Emergency Procedures Manual The facility administrator shall consult with the local fire (EPM) department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ The County of Tulare has an Emergency which shall include, but not be limited to: Action Plan that describes each element in (a) a fire prevention plan to be included as part of the regulation, specific to the facility site. manual of policy and procedures; (b) monthly fire and life safety inspections by facility staff with two-year retention of the inspection record; The Monthly Fire and Life Safety Inspections include documented facility specific elements of safety as well as a check of all First Aid kits in the facility. The facility keeps detailed logs of the elements ☒ ☐ ☐ required in monthly checks. We reviewed the monthly fire and life safety inspections from January 2025 to the date of the inspection. We suggested a method to consolidate the numerous areas to a single form noting areas needing correction by location. (c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); The most recent Fire Inspection was ☒ ☐ ☐ completed on May 17, 2024. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 12 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) an evacuation plan; There are evacuation maps throughout the facility. The Division Manager has recommended the plans be updated, ☒ ☐ ☐ laminated, and provide more detail; a task referred to the Media Division of the agency. (e) documented fire drills not less than quarterly; The facility policy is more restrictive than regulation and requires monthly fire drills at different times and days of the week. Our review of facility-wide drills revealed drills were practiced almost daily, when youth go outside for recreation or exercise. Our ☒ ☐ ☐ previous guidance was to articulate specific drills facility-wide, rather than unit by unit. The transition of new administrators has developed a process to ensure the inclusion of not just youth but all facility staff. While on-site, a drill was completed to demonstrate the intent of this practice. (f) a written plan for the emergency housing of youth in the case of fire; and, Section 3.11 Youth Fire Relocation Plan The policy indicates the agency will relocate youth to an adjacent County Juvenile Hall. The Chief Probation Officers of California ☒ ☐ ☐ (CPOC) Central Valley Region has coordinated a Mutual Aid Agreement with San Luis Obispo, Stanislaus, Mariposa, Merced, Madera, Kings, Tuolumne, and Inyo Counties if the need for emergency housing is active. (g) development of a fire suppression pre-plan in cooperation with the local fire department. Section 3.10 Fire Suppression Pre-Plan ☒ ☐ ☐ 1326 SECURITY REVIEW Section 7.11.7 (I) Each facility administrator shall develop policies and procedures to annually review, evaluate, and document A Security Review Memorandum was security of the facility. The review and evaluation shall completed by Division Manager Joe Pinheiro include internal and external security, including, but not ☒ ☐ ☐ on July 21, 2025, outlining the review of limited to, key control, equipment, and staff training. internal and external facility security measures. 1327 EMERGENCY PROCEDURES Emergency Procedures Manual (EPM) The facility administrator shall develop facility-specific EPM 2.0 Escape policies and procedures for emergencies that shall 5.0 Hostage include, but not be limited to: 7.0 Facility Disturbances (a) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ The agency has an updated EPM (2025) which all youth supervision staff are required to read annually. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 13 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 EPM 8.0 Civil Disturbances (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ 8.1 Active Shooter/Terrorist Attack (c) fire and natural disasters; EPM 9.0 Natural Disasters ☒ ☐ ☐ The facility has sprinklers checked two times (d) periodic testing of emergency equipment; ☒ ☐ ☐ each year and alarms are tested monthly. (e) emergency evacuation of the facility; and EPM 6.0 Evacuation Plan ☒ ☐ ☐ Staff are required to review the EPM one time (f) a program to provide all youth supervision staff with per year. Staff are required to verify this an annual review of emergency procedures. ☒ ☐ ☐ review by a corresponding email to administrators. 1328 SAFETY CHECKS Section 3.4.1 (B) Unit Shift Logs The facility administrator shall develop and implement Section 3.4.3 (A) Guard 1 Visual Cell Safety policy and procedures that provide for direct visual Checks observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth We reviewed safety checks for the months of are asleep or when youth are in their rooms, confined in January, April, and July 2025. holding cells or confined to their bed in a dormitory. Supervision is not replaced, but may be supplemented We found the checks to be random and varied, by, an audio/visual electronic surveillance system mostly between 12-15 minutes. With the new designed to detect overt, aggressive or assaultive Guard 1 System, most checks were found to behavior and to summon aid in emergencies. All safety be more consistently varied and random than checks shall be documented with the actual time the past inspections. check is completed. The agency had a process in place for auditing these checks; however, the audits are not ☒ ☐ ☐ consistently applied and inclusive of all staff, only those working during a random audit. We strongly encourage a daily audit to ensure all staff are reviewed as to their timeliness and randomness as a quality assurance exercise. Our review of the checks for January: approximately 23,436 checks; April: approximately 22,650 checks; and July: approximately 23,436 checks, revealed less than 100 late checks, or .0043%. Although not perfect, the PCO’s do a good job overall. We believe a more consistently applied audit approach will result in fewer late checks as all staff are consistently held accountable. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 14 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1329 SUICIDE PREVENTION PLAN Section 8.14 Suicide Recognition and The facility administrator, in collaboration with the Prevention healthcare and behavioral/mental health administrators, Y-B-05, 6.7 Integrated Wellness Solutions shall plan and implement written policies and Manual procedures which delineate a Suicide Prevention Plan. The plan shall consider the needs of youth experiencing There have been 63 incidents of suicidal past or current trauma. Suicide prevention responses statements or gestures since January 2025, shall be respectful and in the least invasive manner and no attempts. Of the youth placed on consistent with the level of suicide risk. The plan shall suicide or special watch this year, 51 incidents include the following elements: were verbal statements of self-harm and 12 involved a suicidal gesture. We reviewed 16 incidents and found agency partners responded per policy and met the requirements in regulation, objectives in policy, and had a consolidated approach in practice. Because medical staff are on site, they make the decision for suicide or special watch pending response from Behavior Health if they are not on site. Of the incidents we reviewed, response from all was timely and informative to facility staff in terms of expectations. ☒ ☐ ☐ The facility plan articulates procedures to follow for suicide events but also provides information for staff of what to look for, be aware of, and develop an understanding of critical timing of these high-risk events which illustrate the risk for suicide behaviors. It is a plan with informative triggers for staff to be aware of and is supported by 24/7 medical staff on site as well as on-site/on-call Behavior Health. Our review of the IWS Manual and Policy as it relates to Suicide Prevention is a summary with placement in the Safety Room and/or Safety Gown only if warranted, assessing for the least restrictive environment. All agency partners communicate daily regarding any youth presenting suicidal behaviors. Medical staff, now under the same umbrella company as IWS, take the lead as they are on site all hours each day, however, on-site or on-call IWS Behavior Health responds immediately. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Training Section 8.14.1 and the Juvenile Corrections Officer Core Course. All staff receive Suicide Prevention Training in Core and annually. Staff assigned to the Intake ☒ ☐ ☐ unit receive additional training for screening and recognizing if a youth is at risk for suicide or self-harm. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 15 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Screening, Identification Assessment and Precautionary Protocols Section 8.14 (A)(1) (1) All youth shall be screened for risk of suicide at intake and as needed during detention. The facility completes numerous assessments and screening of youth by probation, medical, and behavior health staff at admission. The ☒ ☐ ☐ MAYSI, medical screening, and referral to mental health for assessment articulate risks at admission. We reviewed timelines for the intake implementation of the MAYSI upon admission. (2) All youth supervision staff who perform intake processes shall be trained in screening youth for risk Section 8.14.1 ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the intake screening process to be at risk of suicide shall Section 8.14 (A)(1) and (2) be referred to behavioral/mental health staff for a ☒ ☐ ☐ Section 4.3.4 (A)(6) suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the Section 8.14 (A)(4) behavioral/mental health assessment. ☒ ☐ ☐ Section 4.3.1 (10) (c) Referral process to behavioral/mental health staff for assessment and/or services. Section 8.14 Section 8.2.3 (C) ☒ ☐ ☐ Section 4.3.4 (A)(6) (d) Procedures for monitoring of youth identified at risk for suicide. Section 8.14. ☒ ☐ ☐ Section 4.3.1 (10) (e) Safety Interventions (1) Procedures to address intervention protocols for Section 8.14.5 (A) youth identified at risk for suicide which may Section 8.14.5 (D) ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- informed approaches Section 8.14.5 (A)(11) ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit suicidal behaviors. Section 8.14.4 (A) and (B) ☒ ☐ ☐ (f) Communication (1) The intake process shall include communication Section 4.3.2 (C) with the arresting officer and family guardians regarding the youth’s past or present suicidal The intake unit is adjacent to Medical and ☒ ☐ ☐ ideations, behaviors or attempts. Behavior Health offices, allowing for constant and timely communication. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 16 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Procedures for clear and current information sharing about youth at risk for suicide with youth Section 8.14 (A) supervision, healthcare, and behavioral/mental health staff. All agency partners communicate daily regarding any youth presenting suicidal behaviors. Medical staff takes the lead as they ☒ ☐ ☐ are on-site 24/7 and with IWS Behavior Health on site or on-call, youth receive immediate services. The agency promotes a coordinated approach to youth behavior, response, and follow-up. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Section 8.14.4 (D)(1) (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Section 8.14.4 (D)(2) ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Section 8.14.4(D)(3) ☒ ☐ ☐ (h) Documentation (1) Documentation processes shall be developed to Section 8.14.0 (A)(1) ensure compliance with this regulation ☒ ☐ ☐ Section 8.14.4 (D)(4) Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services Section 8.14.5 (J) and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Section 3.6 Reporting of Legal Actions Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ The agency reports no pending legal actions. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE DETAINED Section 8.14.8 Suicide Attempt, Critical Illness, Injury or Death of a Youth (1) Death of a Youth. Section 8.14.9 (C)(4) and (5) Death of a Youth (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental There have been no youth deaths this cycle. health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 17 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Section 8.14.9 (G) and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Section 8.14.9 (E)(3) Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 Section 8.14.9 (E)(3)(a) calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. (a) The facility administrator, in cooperation with the Section 8.14.8 (D) 1 health administrator, shall develop written policies and procedures for the notification to necessary The facility process for serious illness and parties, which may include the Juvenile Court, the ☒ ☐ ☐ injury includes notification to all parties in the parent, guardian or person standing in loco parentis event of an incident as defined by medical and the youth’s attorney of record in the case of a staff, who are on duty 24 hours each day. serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Section 7.3.4 Administrative Count Records Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Section 4.7.8 Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 18 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES Section 4.3 Admittance Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth The facility has numerous screening and that emphasize respectful and humane engagement assessment tools, including: the SOGIE, with youth, and reflect that the admission process may Victim Vulnerability Assessment, and an be traumatic to youth who may have already Intake Assessment with a Behavior Health experienced trauma. Policies shall be trauma-informed, Assessment. Each are facilitated by probation culturally relevant, and responsive to the language and staff, medical personnel, and behavior health literacy needs of youth. In addition to the requirements clinicians. There are RN’s on duty 24 hours of Sections 1324 and 1430 of these regulations: each day and mental health services available eight hours each day on-site (services shared with the jail) and on-call, allowing for all required elements of regulation. The process and practice includes intake responsibilities for admitting a youth, questionnaires and screenings by medical staff including all aspects of a youth’s personal, physical and mental presentations, ☒ ☐ ☐ and a series of mental health assessments, facilitated by medical staff and referred to Behavior Health IWS staff if mental health is not on site. The process flows well, especially given the proximity to the intake unit. Additionally, when a youth is committed to any post-dispositional program (YDF, JDFC, or STYF), a Program Outline for completion is provided. We reviewed a significant sampling of intake forms and assessments for each population, finding the process consistent with policy, regulation, and the intent of admitting a youth. We were impressed with the amount of information obtained and relayed during this process. (a) the admittance process shall include: (1) Access to two free phone calls within one hour of Section 4.3.5 admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Section 4.3.3 (O) (2) Offer of a shower; ☒ ☐ ☐ Section 4.3.8 (A) (3) Documented secure storage of personal Section 4.3.6 belongings; ☒ ☐ ☐ (4) Offer of food upon arrival; Section 4.3.8 (D) ☒ ☐ ☐ (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Section 4.3.9 ☒ ☐ ☐ disabilities; 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 19 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 1413, Section 4.3.1 (3) ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are Section 4.9 (C)(5) suspected of or identified as having a Section 8.2 (A)(3) Initial Medical Assessment ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Section 4.6 Transgender and Intersex Youth ☒ ☐ ☐ (b) juvenile hall administrators shall establish written criteria for detention that considers the least restrictive Section 4.7.1 Classification ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that Section 4.3.4 (B) Intake Procedures advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length Section 4.3.4 (B) Intake Procedures ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL ABUSE Section 4.3.4 (B)(2) SOGIE Section 4.3.12 Screening for the Risk of The facility administrator shall develop and implement Sexual Abuse written policies and procedures to reduce the risk of Section 4.3.12 Bullet 1 sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of ☒ ☐ ☐ The SOGIE is a tool to assess the youth’s admission based on the following information: likelihood of being abused. The Victim (a) Prior sexual victimization or abusiveness; Vulnerability Assessment is completed to assist in determining the youth’s propensity to be victimized or to victimize. (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, transgender, Section 4.3.12 Bullet 2 queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; Section 4.3.12 Bullet 3 ☒ ☐ ☐ (d) Age; Section 4.3.12 Bullet 4 ☒ ☐ ☐ (e) Level of emotional and cognitive development; Section 4.3.12 Bullet 5 ☒ ☐ ☐ (f) Physical size and stature; Section 4.3.12 Bullet 6 ☒ ☐ ☐ (g) Mental illness or mental disabilities; Section 4.3.12 Bullet 7 ☒ ☐ ☐ 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 20 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Intellectual or developmental disabilities; Section 4.3.12 Bullet 8 ☒ ☐ ☐ (i) Physical disabilities; Section 4.3.12 Bullet 9 ☒ ☐ ☐ (j) The youth’s perception of vulnerability; and, Section 4.3.12 Bullet 10 ☒ ☐ ☐ (k) Any other specific information about the individual youth that may indicate heightened needs for Section 4.3.12 Bullet 11 supervision, additional safety precautions, or separation ☒ ☐ ☐ Section 4.3.12 (D) from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Section 4.3.12 (A) process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the Section 4.13.2 (B) facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Section 4.5 Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth from The facility release procedures begin with a custody which provide for: Multi-Disciplinary Team (MDT) meeting to assess the most appropriate re-entry plan for committed youth or a Special Needs planning meeting to address a youth’s needs as they release from detention into the community. ☒ ☐ ☐ Partners IWS Behavior Health and GEO have promoted a coordinated release process. We reviewed release paperwork related to completion of time in custody or a Court release. Both met the process outlined in regulation and policy. We also reviewed Transition Release Plans with articulated direction for the youth upon re-entry. (a) verification of identity/release papers; Section 4.5.2 (C)(1) ☒ ☐ ☐ (b) return of personal clothing and valuables; Section 4.5.2 (C)(2) ☒ ☐ ☐ (c) notification to the youth's parents or guardian; Section 4.5.2 (C)(4) ☒ ☐ ☐ (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these Section 4.5.2 (C)(8) ☒ ☐ ☐ regulations, for coordination with outside agencies; and, 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 21 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) notification of school staff; Section 4.5.2 (C)(10) ☒ ☐ ☐ (f) notification of facility mental health personnel. Section 4.5.2 (C)(8) ☒ ☐ ☐ The facility administrator shall develop and implement policies and procedures for post-disposition youth to Section 4.5.7 Transition and Re-entry Services coordinate the provision of transitional and reentry services including, but not limited to, medical and The facility has bi-weekly MDT meetings to behavioral health, education, probation supervision and determine appropriate services for school, community-based services. Behavior Health, and medical linkage upon ☒ ☐ ☐ release to the community. Field Probation Staff are included as a youth exits the facility for a smooth transition of out of custody expectations. The facility administrator shall develop and implement written policies and procedures for the furlough of youth Section 4.5.3 Temporary Releases from custody. The agency has recently reignited the Furlough Process for Commitment youth only, understanding the importance of this to facilitate successful community reentry upon release. We reviewed the one furlough release packet, for a youth in the JDFC Long-Term Program, outlining the expectations for the home pass. ☒ ☐ ☐ The parent also signs the document indicating their responsibilities while the youth is under their supervision. The furlough was successful and the youth hopes to continue more engaging and lengthy opportunities prior to release. The agency is considering a furlough process for SYTF youth as they near completion of their base term. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 22 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352 CLASSIFICATION Section 4.7 Classification The facility administrator shall develop and implement written policies and procedures on classification of youth The agency has a streamlined process for for the purpose of determining housing placement in the male youth in detention in Pod 5, housing facility. general population males in one unit, and WIC Such procedures shall: 707b males in two separate units. All female youth, in pre- and post-disposition programs, are housed in one unit. Post-dispositional Camp youth are housed in Pod 2, Units A, B, and C, while SYTF youth are in Unit D. ☒ ☐ ☐ Although classification elements apply, most often this relates to room placement in the unit. The agency currently has 11 male and one female youth in the Juvenile Detention Facility Camp Program. Male youth are housed in Pod 2 Unit A, with four other Mid-Term Male youth. The lone female Long- Term Female is housed with YDF and Detention youth in Pod 5 Unit B. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the appropriate, Section 4.7.1 Bullet 1 least restrictive housing and program settings. Housing Section 4.7.2 Factors Affecting Unit ☒ ☐ ☐ assignments shall consider the need for single, double Assignments or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; Section 4.7.1 Bullet 2 ☒ ☐ ☐ (c) provide that a youth shall be classified upon admittance to the facility; classification factors shall Section 4.7.1 Bullet 3 include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of supervision and the Section 4.7.1 Bullet 4 youth's behavior while in custody; and, Section 4.7.2 (H) Classification of youth are reviewed at the weekly Special Needs meeting and bi-weekly at the MDT meetings. The agency added policy to require assigned Institution Supervisor (IS) staff to review their (assigned) unit classifications weekly. ☒ ☐ ☐ Youth presenting behaviors demanding attention of mental health and/or medical staff, as well as teachers, are evaluated for appropriate unit placement as necessary. As noted above, the facility unit designations are static but room placement within the units are reviewed regularly. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 23 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) provide that facility staff shall not separate youth from the general population or assign youth to a single Section 4.7.1 Bullet 5 occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, ☒ gender identity, gender expression, mental or physical ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex identification or Section 4.7.1 Bullet 6 status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Section 4.6 Transgender and Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable The facilities have process and procedure treatment of transgender and intersex youth. elements in place to address all facets of the The policies shall provide that: regulation. Medical staff assist the PCO/IS in providing resources for this population. The agency has sufficient policies for transgender ☒ ☐ ☐ youth, meeting all regulation components, including documentation regarding the Transgender and Intersex Youth Statement for Searches, Housing Preference, name and pronoun designation, as well as clothing preference. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Section 4.6 (A) preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender Section 4.6 (B) identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes their Section 4.6 (C) safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and Section 4.6 (D) behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 24 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Consistent with the facility’s reasonable and necessary security considerations and physical plant, Section 4.6 (E) facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Section 4.6 (F) anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Section 4.4 Orientation The facility administrator shall develop and implement written policies and procedures to orient a youth prior to We reviewed numerous Orientation packets placement in a living area. Both written and verbal for Commitment youth, each requiring the information shall be provided and supplemented with youth to sign as an acknowledgement of video orientation if feasible. Provision shall be made to understanding expectations and processes. provide accessible orientation information to all detained This is originally completed by the youth including those with disabilities, limited literacy, or Booking/Intake staff with the youth prior to English language learners. placement in their assigned living unit. Orientation shall include information that addresses: Each youth is provided a youth handbook, articulating all components of regulation, as well as a verbal characterization of the ☒ ☐ ☐ detention process, Youth Rights, and other required components. Youth also watch a PREA video. Medical staff articulate their process of orienting a youth to any medical related information in their system. We confirmed this in our interview with IWS staff. If committed to a Camp or SYTF Program, youth are oriented to the expectations and program outline for their stay. (a) facility rules including contraband and searches and disciplinary procedures; Section 4.4 Bullet 1 Contraband and Searches Section 4.4 Bullet 20 Progressive Discipline ☒ ☐ ☐ Section 4.4 Bullet 23 Youth Rights Section 4.4 Bullet 28 Rules of Conduct (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Section 4.4 Bullet 2 Positive Behavior incentives that youth will receive for complying with Incentive System facility rules, and consequences that may result when ☒ ☐ ☐ Section 4.4 Bullet 20 youth violate the rules of the facility; Section 4.4 Bullet 28 (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual harassment Section 4.4 Bullet 3 PREA and how to report incidents or suspicions of sexual ☒ ☐ ☐ abuse or sexual harassment; (d) identification of key staff and their roles; Section 4.4 Bullet 4 Chain of Command ☒ ☐ ☐ 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 25 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free Section 4.4 Bullet 5 Grievance Procedure and of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ Policy the person or position designated to resolve the issue; (f) access to legal services and information on the court Section 4.4 Bullet 6 Access to Legal Services process; ☒ ☐ ☐ and Information on the Court Process Section 4.4 Bullet 7 Access to Medical (g) access to routine and emergency health and mental Services health care; ☒ ☐ ☐ Section 4.4 Bullet 8 Access to Mental Health Services Section 4.4 Bullet 9 Religious Services (h) access to education, religious services, and Section 4.4 Bullet 10 Recreation recreational activities; ☒ ☐ ☐ Section 4.4 Bullet 11 Education (i) housing assignments; Section 4.4 Bullet 12 Housing Assignments ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers including the availability of personal care items Section 4.4 Bullet 13, Access to Showers, ☒ ☐ ☐ Hygiene and Personal Care/Shaving (k) rules and access to correspondence, visits and telephone use; Section 4.4 Bullet 14 Correspondence Section 4.4 Bullet 15 Visiting ☒ ☐ ☐ Section 4.4 Bullet 16 Telephone (l) availability of reading materials, programming, and other activities; Section 4.4 Bullet 17 Programs, Reading ☒ ☐ ☐ Material, and Activities (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; Section 4.4 Bullet 18 UF and UR ☒ ☐ ☐ Section 4.4 Bullet 19 Room Confinement Section 4.4 Bullet 21 Immigration Legal (n) immigration legal services; ☒ ☐ ☐ Services Section 4.4 Bullet 27 Emergencies and (o) emergencies including evacuation procedures; ☒ ☐ ☐ Evacuation (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and harassment by Section 4.4 Bullet 22 NDP ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language other than English if appropriate; Section 4.4 Bullet 23 Availability of Services for ☒ ☐ ☐ Language other than English 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 26 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (r) the process for requesting different housing, education, programming and work assignments; Section 4.4 Bullet 25 Request change in Housing, Education, Programming or Work ☒ ☐ ☐ Assignments (s) a process for which parents/guardians receive information regarding the youth’s stay in the facility that Section 4.4 Parent/Guardian Information at a minimum includes answers to frequently asked Brochure questions and provides contact information for the facility, medical, school and mental health; and, The facilities provide information for parents ☒ ☐ ☐ on all aspects of the pre- and post-disposition programs, as well as how they may contact the facility for any question regarding the youth’s stay. (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. Section 4.4 Bullet 26 Access to T15 ☒ ☐ ☐ 1354 SEPARATION Section 6.5 Separation The facility administrator shall develop and implement written policies and procedures that address: The policy for Separation is compliant with regulation and provides a brief description of each form of separation. Medically separated youth are housed in the Medical Unit. The Behavior Health and Program Separation components are articulated in the policy and addressed based on classification factors and behavior health recommendations. Behavior separations and self-separation are addressed in policy depending on the circumstances. Each ☒ ☐ ☐ separation is documented in the agency Caseload Explore Program. Facility staff have adjusted their process in identifying and responding to Self-Separation incidents. We suggested staff document information on their attempts to reintegrate these youth and that the agency develop a system to track this. We reviewed 26 incidents of separation in the JDFC, most involved youth not wanting to participate in school, programs, or recreation. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health conditions, Section 6.5, Paragraph # 1 assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and trauma-informed care. Section 6.5, Paragraph # 2 ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges available at the facility, except when necessary to Section 6.5, Paragraph # 2 ☒ ☐ ☐ accomplish the objective of separation. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 27 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. Section 6.5 (E) Daily Separation Review ☒ ☐ ☐ (e) when separation results in room confinement, the separation shall occur in accordance with Welfare and Section 6.6 (A) Room Confinement Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation remains Section 6.5.1 (A) necessary. This section articulates the reviews shall occur during the first hour of each shift by the ☒ ☐ ☐ Institutional Supervisor, who is to log the termination or continuance of separation in the Separation Log. 1354.5 ROOM CONFINEMENT Section 6.6 (A) Room Confinement (RC) (a) The facility administrator shall develop and implement written policies and procedures addressing We reviewed eight incidents of RC in JDFC the confinement of youth in their room that are consistent involving 11 youth. Our review of placement with Welfare and Institutions Code Section 208.3. The was appropriate and compliant with regulation. placement of a youth in room confinement shall be The reasons for placement included threats accomplished in accordance with the following and assaultive behavior. Each was well guidelines: documented in the incident report. In total, there were 96 incidents of RC facility-wide from January 2025 to the date of the inspection, involving 70 youth. The process for documenting behavior ☒ ☐ ☐ checks, reviewing the need to continue, and the length of time on RC were noted in the Incident reports. The RC log outlines the youth behavior at the time of the check as well as contact with staff and partners. The IS reviews every two hours and removes the youth from this status as soon as they determine it is appropriate and within regulation. Reintegration on separated status or into normal programming occurs timely, in consideration of the sanction leading to the RC status. (1) Room confinement shall not be used before other, less restrictive, options have been attempted and Section 6.6 (B)(1) exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, convenience, or Section 6.6 (B)(2) ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and physical health of Section 6.6 (B)(3) ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 28 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) Return the youth to general population. Section 6.6 (F) ☒ ☐ ☐ (2) Consult with mental health or medical staff. Section 6.6 (H) ☒ ☐ ☐ (3) Develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Section 6.6 (G)(2) ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: Section 6.6 (G)(1) (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met in order to Section 6.6 (G)(2) ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her designee Section 6.6 (G)(3) ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of youth Section 6.6 (I) in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires Section 6.6 (I) Paragraph #1 a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and Section 6.6 (I) Paragraph #2 protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 29 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1355 INSTITUTIONAL ASSESSMENT AND PLAN Section 4.9 Assessment and Plan The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for assessment and case planning. (a) Assessment: The assessment is based on information collected Section 4.9 Introduction during the admission process with periodic review, which Section 4.9 (A) includes the youth's risk factors, needs and strengths including, but not limited to, identification of substance We reviewed nine youth Action Plans for JDFC abuse history, educational, vocational, counseling, youth including eight Initial, two ongoing, and behavioral health, consideration of known history of one Release Transition Plan. The agency trauma, and family strengths and needs. does a thorough job targeting service needs through the weekly Special Needs and bi- weekly MDT meetings. The facility is compliant with review and updates. The transition plan ☒ ☐ ☐ includes an MDT meeting with all agency partners to discuss the most appropriate and individualized re-entry service referrals. The agency 90-day timeline for ongoing plans allows the youth time to meet objectives and goals, providing a timely review of the youth’s progress. Youth in JDFC are in a Long-Term Program, with an average length of stay just over one year. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth Section 4.9 (C) held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: Section 4.9 (A) objectives and time frame for the resolution of ☒ ☐ ☐ Section 4.9 (C)(1) problems identified in the assessment; (B) a plan for meeting the objectives that includes a description of program resources needed and Section 4.9 (C)(2) individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and Section 4.9 (C)(3) ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed for Section 4.9 (C)(4) post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be developed Section 4.9 (C)(5) with input from the family, supportive adults, youth, Section 4.9 (G) Supportive Adults ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 30 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Section 4.9 (E) Case Staffing The facility administrator shall develop and implement Section 4.9 (E)(1)(a) written policies and procedures ensuring the availability of appropriate counseling and casework services for all The staff document notes in the Caseload youth. Policies and procedures shall ensure: Explore system that include both positive and (a) youth will receive assistance with needs or concerns ☒ ☐ ☐ negative interactions or incidents of youth that may arise; behavior. We reviewed numerous ‘event’ entries documenting the positive and negative actions of every youth in custody. (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, clergy, Section 4.9 (E)(1)(b) ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. Section 4.9 (E)(1)(c) ☒ ☐ ☐ 1357 USE OF FORCE Section 7.13.1 (E) Use of Force (UF) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed two incident reports of the UF in written policies and procedures for the use of force, JDFC involving four youth. The incidents which may include chemical agents. Force shall never involved youth assaults. The staff response be applied as punishment, discipline, retaliation or was compliant with regulation and involved treatment. administrative review. (a) At a minimum, each facility shall develop policies and procedures which: The facility has had 94 UF incidents since January 2025, involving youth-on-youth assaults and violent actions by youth. Of these, 25 involved the use of OC spray, 80 included physical restraint use for moving the ☒ ☐ ☐ youth to their room, and 70 resulted in RC. The process of documentation, notification of all persons required in regulation, and timely response by all facility staff exceeded regulation. The staff are fortunate to have agency partners on site to medically clear youth after an incident, including decontamination, and initiation of mental health referrals if necessary. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 1302 Section 7.13.3 (A) to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including both physical and non-physical options and define Section 7.13.2 Use of Force Options ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are expressly prohibited by the facility. Section 7.13.9 Choke Holds Section 7.13.1(B) ☒ ☐ ☐ Section 7.14.5 (K) Positional Asphyxia 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 31 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) describe the requirements of staff to report any inappropriate use of force, and to take affirmative Section 7.13.3 (C) action to immediately stop it. ☒ ☐ ☐ Section 7.14.2 (G) (5) define a standardized reporting format that includes time period and procedure for documenting Section 7.13.4 Reporting, Debriefing and and reporting the use of force, including reporting Notification requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. Section 7.13.4 (B) ☒ ☐ ☐ (7) define the role, notification, and follow-up procedures required after use of force incidents for Section 7.13.3 (C) medical, mental health staff and parents or legal ☒ ☐ ☐ Section 7.13.4 (D) guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Section 6030(f) Section 7.13.5 Limitations of Force on and Welfare and Institutions Code Section 222. ☒ ☐ ☐ Pregnant Youth (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: Section 7.13.6 Use of OC Spray (1) identify who is approved to carry and/or utilize Section 7.13.6 (B) and (C) chemical agents in the facility and the type, size and Section 7.13.6.4 the approved method of deployment for those chemical agents. ☒ ☐ ☐ Our review of the 25 OC use incidents in 2025 revealed a well-documented response to regulation components as to decontamination and follow-up. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety or the Section 7.13.6 safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. Section 7.13.6.5 Decontamination This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☒ ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents Section 7.13.6.3 (J) involving chemical agents for medical, mental health ☒ ☐ ☐ Section 7.13.6.5 (A)(7) staff and parents or legal guardians. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 32 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) provide for the documentation of each incident of use of chemical agents, including the reasons for Section 7.13.6.6 (A) Documentation which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and regular training Section 7.13.6 (D) in use of force and chemical agents when appropriate Section 7.13.6 (D)(1) and (2) that address: ☒ ☐ ☐ (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of application. Section 7.13.6 (D)(3) ☒ ☐ ☐ (3) signs or symptoms that should result in immediate referral to medical or behavioral health. Section 7.13.6 (D)(4) ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use of Force. Section 7.13.6 (D)(5) ☒ ☐ ☐ (5) physical training force options that may require the use of perishable skills. Section 7.13.6 (D)(6) ☒ ☐ ☐ (6) timelines the facility uses to define regular training. Section 7.13.6 (D)(6) ☒ ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Section 7.14.1 Use of Restraints (UR) The facility administrator, in cooperation with the Section 7.15 Safety - WRAP responsible physician and mental health director, shall develop and implement written policies and procedures There have been three incidents of the use of for the use of restraint devices. Restraint devices include restraints (the WRAP) as specified in any devices which immobilize a youth's extremities regulation this year, the first since July 2022. and/or prevent the youth from being ambulatory. We note the three incidents involved one youth in detention, and each placement was within eight days. There were no incidents from the JDFC. The response and follow-up was articulated in incident reports, safety logs, and ☒ ☐ ☐ events in both medical and Behavior Health records. The agency has a detailed process and form when the WRAP is used, which prompts staff to provide food, water, allowance to stretch, restroom needs, 30-minute reviews by the IS, initial and supplemental contact with medical and behavior health staff, and audits of placement. In each of the three incidents, the time in the WRAP was under 40 minutes. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 33 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Physical restraints may be used only for those youth who present an immediate danger to themselves or others, Section 7.14.1 (A) who exhibit behavior which results in the destruction of Section 7.15 (A) property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Section 7.14.3 Restricted UR restraint devices that attach a youth to a wall, floor or other Section 7.14.3 (D) Hogtying Restriction fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Section 7.14.1 (A) to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by This section refers to 7.14.6 Restraints for ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Movement and Transportation within the Within the Facility. Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Section 7.14.2 (A) may delegate authority to place a youth in restraints to a Section 7.15 (B) physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every This allows delegation to the on-duty facility hour. Institutional Supervisor. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no Section 7.14.2 (B) later than two hours from the time of placement. The Section 7.15 (E) youth shall be medically cleared for continued retention at least every three hours thereafter. Medical personnel are on site 24 hours each day and respond immediately to the placement of a youth in the WRAP, especially when youth in the WRAP placements are moved to the Medical Unit. Policy and practice ☒ ☐ ☐ dictate they monitor the youth a minimum of every hour and every three hours after placement in mechanical restraints (none this cycle). Youth are moved to the medical or intake area and personnel respond more frequently, as documented in the WRAP Placement form. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 34 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the Section 7.14.2 (B) time of placement, to assess the need for mental health Section 7.15 (G) treatment. Mental Health staff are on site or on call 24 hours each day and when a youth is placed in restraint, they respond immediately, per policy. ☒ ☐ ☐ For WRAP placement, the facility administration and mental health personnel assess if the youth is to remain in the WRAP or be transported to a mental health facility for WIC 5150 evaluation. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Section 7.14.2 (C) to ensure the safety and well-being of the youth. Section 7.15 (C) Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: Section 7.14.4 Reports and Documentation (a) documentation of the circumstances leading to an Section 7.14.4 (5) ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate certain restraint devices and/or techniques. Section 7.14.2 (I) 1-g ☒ ☐ ☐ (c) acceptable restraint devices. 7.14.5 (L) 1-4 ☒ ☐ ☐ The facility allows for handcuffs, shackles, belly chains, and the WRAP. (d) signs or symptoms which should result in immediate medical/mental health referral. Section 7.14.2 (E) ☒ ☐ ☐ Section 7.15 (F) (e) availability of cardiopulmonary resuscitation equipment. Section 7.14.2 (E) ☒ ☐ ☐ (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or in a Section 7.14.2 specified housing area for restrained youth which makes Section 7.15.1 (B) provision to protect the youth from abuse. ☒ ☐ ☐ If a youth is placed in the WRAP, they are moved to a Medical Observation room or a holding room/safety cell in Intake. Section 7.14.5 (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Section 7.15 (J) and (K) 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 35 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Section 7.14.5 (h) exercising of extremities. ☒ ☐ ☐ Section 7.15 (L) 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Section 7.14.6 Restraints for Movement and THE FACILITY. Transportation within the Facility Section 3.3.2 (H)13 Articulate use of Handcuff The Facility Administrator, in cooperation with the in Incident Report responsible physician and behavioral/mental health Section 7.14.6 (B) director, shall develop and implement written policies and procedures for the use of restraint devices when the The facilities had 80 incidents of movement of purpose is for movement or transportation within the youth in restraints (Handcuffs and Shackles) to facility that shall include the following: their room and two incidents to the Medical (a) identification of acceptable restraint devices, staff ☒ ☐ ☐ Unit as articulated in this regulation. Agency approved to utilize restraint devices and the required supervisors review video and audio of all training. incidents requiring any use of force or restraints and they articulate the need for application in the Caseload Explore System. The staff documentation in the incident report also demonstrates why restraints were applied. (b) the circumstances leading to the application of restraints must be documented. Section 7.14.6 (D) ☒ ☐ ☐ (c) an individual assessment of the need to apply restraints for movement or transportation that includes Section 7.14.6 (A) consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices Section 7.14.6 (D) shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Section 7.14.3 (F) ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Section 7.14.7 Safety Room Placement (a) The facility administrator, and where applicable, in JMH-G-04 Integrated Wellness Solutions cooperation with the responsible physician, shall Manual develop and implement written policies and procedures governing the use of safety rooms, as described in Title There have been no Safety Room placements 24, Part 2, Section 1230.1.13. The room shall be used since July 2022. to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, and suitable Section 7.14.7 (I) ☒ ☐ ☐ clothing to provide for privacy; 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 36 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety room; ☒ ☐ ☐ Section 7.14.7(C) (3) provide for continuous direct visual supervision and documentation of the youth's behavior and any Section 7.14.7 (F) and (G) staff interventions every 15 minutes, with actual time ☒ ☐ ☐ recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; Section 7.14.7 (J) ☒ ☐ ☐ Policy requires evaluation every hour. (5) provide for immediate medical assessment, where appropriate, or an assessment at the next Section 7.14.7 (H) daily sick call; and, The facility articulates immediate response by ☒ ☐ ☐ medical, including evaluations every 15 minutes until the youth is removed from the safety room. (6) provide a process for documenting the reason for placement, including attempts to use less restrictive Section 7.14.7(G) and (J) means of control, and decisions to continue and end ☒ ☐ ☐ placement. (b) The placement of a youth in the safety room shall be accomplished in accordance with the following: Section 7.14.7 Purpose (1) safety room shall not be used before other less restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or retaliation by Section 7.14.7 (B) ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of the Section 7.14.7 Purpose ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety room Section 7.14.7 (K) for a period of four hours, staff shall do one or more of ☒ ☐ ☐ the following: (1) return the youth to general population. Section 7.14.7 (K)(1) ☒ ☐ ☐ (2) consult with mental health or medical staff, Section 7.14.7 (K)(2) ☒ ☐ ☐ (3) develop an individualized plan that includes the goals and objectives to be met in order to reintegrate Section 7.14.7 (K)(3) ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized Section 7.14.7 (L) plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 37 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1360 SEARCHES Section 7.7 Youth Searches The facility administrator shall develop and implement Section 7.8.3 Unit Searches written policies and procedures governing the search of Section 7.8.5 Area Searches youth, the facility, and visitors. ☒ ☐ ☐ Section 7.8.6 Random Unit Searches Policies and procedures shall provide that: Section 7.8.8 Facility Perimeter Searches Section 5.7.1 (D) Visitor Search (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Section 7.7.1 Purpose ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person being Section 7.7.1 Purpose searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 4030. Section 7.7.2 (D)-(F) and (I) ☒ ☐ ☐ The agency has not conducted any strip searches since July 2022. (d) Physical body cavity searches shall only be conducted by a medical professional. Section 7.7.2 (I) ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor when Section 7.7.3(C)(3) there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. Section 7.7.3 (G) ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or when Section 7.7.2 (G) and (H) conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 38 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1361 GRIEVANCE PROCEDURE Section 6.3.4 Institution Grievance The facility administrator shall develop and implement Procedures written policies and procedures whereby any youth may appeal and have resolved grievances relating to any There have been 134 grievances filed from condition of confinement, including but not limited to January 2025 to date of inspection, with the health care services, classification decisions, program majority being resolved at the lead staff and IS participation, telephone, mail or visiting procedures, level. There were 192 filed in 2024 and 203 food, clothing, bedding, mistreatment, harassment or filed in 2022. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and We reviewed all grievances as the binder was procedures shall include provisions whereby the facility made available during the inspection. Most manager ensures: were about youth sanctions or placements. We noted 39 of the 134 were filed by three youth. ☒ ☐ ☐ With regard to the process, all facility grievances were responded to the same day submitted or the following day and each were resolved within 4-5 days. Staff take the time to review video and logs to ensure any statements by youth are addressed. The form and process exceed regulation. We found some grievances included a “Response” Memo from staff to the youth, articulating the response from the hearing. We suggested the agency provide a completed copy of the grievance itself rather than the additional step of the memo. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth to Section 6.3.4 (A)(1) ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth Section 6.3.4 (F)(6) ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; Section 6.3.4 (A)2) ☒ ☐ ☐ (d) provision for a prompt review and initial response to grievances within three (3) business days, grievances Section 6.3.4 (A)(3) and (A)(4) that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not Section 6.3.4 (A)(3)(a) directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. Section 6.3.4 (A)(3)(b) ☒ ☐ ☐ (e) provision for a written response to the grievance which includes the reasons for the decisions; Section 6.3.4 (A)(4) ☒ ☐ ☐ (f) a system which provides that any appeal of a grievance shall be heard by a person not directly Section 6.3.4 (A)(5) ☒ ☐ ☐ involved in the circumstances which led to the grievance; 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 39 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a longer Section 6.3.4 (A)(6) ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual harassment. ☒ Section 6.3.4 (A)(7) ☐ ☐ Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be Section 6.3.4 (A) Last Paragraph ☒ addressed and documented in accordance with written ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Section 3.3 Institutional Records and Reports A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS Section 4.3.4.1 (D) DNA Collection (a) Pursuant to Penal Code Section 298.1 authorized The facility does not use force to collect DNA law enforcement, custodial, or corrections personnel that has been Court Ordered or by written including peace officers, may employ reasonable force notice by any law enforcement officer. Rather, to collect blood specimens, saliva samples, and thumb the youth is returned to Court. This has not or palm print impressions from individuals who are occurred this cycle. required to provide such samples, specimens or ☐ ☐ ☒ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☐ ☐ ☒ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that reflects the ☐ ☐ ☒ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☐ ☐ ☒ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Section 5.3 Education Programs (a) School Programs ☒ ☐ ☐ 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 40 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The County Board of Education shall provide for the The Tulare County Office of Education is administration and operation of juvenile court schools in involved with youth outside of the classroom, conjunction with the Chief Probation Officer, or designee promoting post-secondary involvement in both pursuant to applicable State laws. The school and facility the classroom through online learning and in administrators shall develop and implement written policy Vocational Education. TCOE staff complete and procedures to ensure communication and regular evaluation and testing of youth to coordination between educators and probation staff. determine individual needs in the classroom Culturally responsive and trauma-informed approaches and the Career Technology in a construction should be applied when providing instruction. Education pathway. Non-graduated youth are eligible for staff should collaborate with the facility administrator to and participate in credit recovery opportunities use technology to facilitate learning and ensure safe to gain the most from the educational time in technology practices. The facility administrator shall the classroom. request an annual review of each required element of the program by the Superintendent of Schools, and a report The Vocational Ed CTE instructor continues to or review checklist on compliance, deficiencies, and provide many opportunities to the youth corrective action needed to achieve compliance with this enrolled, significantly more since the section. Such a review, when conducted, cannot be construction of a fence between the living units delegated to the principal or any other staff of any juvenile and Voc Ed Building. court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside Our discussions with Principal Andrade were agency or individual. Upon receipt of the review, the infectious with the positive focused intent to facility administrator or designee shall review each item provide services to all youth in this agency. with the Superintendent of Schools and shall take The plans to move graduates to the Youth whatever corrective action is necessary to address each Training Facility’s classroom and Computer deficiency and to fully protect the educational interests of Lab in addition to more inclusion for the Voc all youth in the facility. Ed Program are just a start. The school continues to offer the “Re-Start” program. If a youth is refusing to go to the classroom or is having difficulties with behavior in the classroom, he/she is provided classroom instruction 1:1 for the remainder of a school period. This allows an opportunity for the youth to realize the benefits of this “school time out” and return without significant consequence. By allowing the youth a bit of reflection, in most cases, they are able to return to the school setting and finish their day. The Prison Education Project is involved with Tulare County Youth and offers two courses each semester. Currently, youth are offered: Financial Literacy and Building Healthy Relationships. The courses are seven weeks long and have a detailed curriculum. There are 10 students enrolled this semester. Graduated youth have the opportunity via Rising Scholars to attend Porterville College for online classes. There are 15 graduates, 13 enrolled at Porterville College and two enrolled in the College of the Sequoia’s program. One student is pending enrollment. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 41 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Required Elements The facility school program shall comply with the State Section 5.3.1 Education Objectives Education Code and County Board of Education policies, Section 5.3.3 Introduction Paragraph all applicable federal education statutes and regulations and provide for an annual evaluation of the educational Students are given the opportunity to explore program offerings. As stated in the 2009 California interests and aptitudes for a career in the Standards for the Teaching Profession, teachers shall construction industry through participation in establish and maintain learning environments that are the Vocational Education Program. Tulare physically, emotionally, and intellectually safe. Youth shall County Office of Education Court School be provided a rigorous, quality educational program that provides a Career Technology Education in a responds to the different learning styles and abilities of Construction pathway. There are 14 trades students and prepares them for high school graduation, youth are exposed to at an introductory level. career entry, and post-secondary education. The trades involve the use of various tools for the identified construction trade, including but not limited to electrical, plumbing, drywall, roofing, concrete, cabinetry, power tools, and general construction. ☒ ☐ ☐ The Training Facility (formerly the Youth Facility) Building has been remodeled to allow for a softer version of alternative education program space and computer lab opportunities. This space has classrooms and training space, youth incentive and recreation space, and the opportunities to participate in activities in an area outside the condensed unit/pod environment. Since the recent completion of the fenced walkway to the Voc Ed and Training Facility, we are excited for this transition to occur, offering homelike opportunities for youth in and transitioning out of the detention setting. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Section 5.3.1 (A) shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, Section 5.3.1 Goals ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California Section 5.3.1 (C) Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. Section 5.3.1 (E) ☒ ☐ ☐ (4) Administration of the High School Equivalency Tests as approved by the California Department of Section 5.3.1 (C) ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards Section 5.3.1 (F) ☒ ☐ ☐ grade level standards. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 42 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court Section 5.3.1 (D) schools. The facility administrator, in conjunction with education staff, must ensure that operational The facility school program includes 330 procedures do not interfere with the time afforded for educational minutes four days a week with a the minimum instructional day. Absences, time out of minimum day every other Wednesday. This class or educational instruction, both excused and averages 300 minutes per day. The curriculum unexcused, shall be documented. exceeds minimum standards and staffing includes at least one teacher in each classroom. ☒ ☐ ☐ Because the facility plant was designed to only allow 18 students in each classroom, youth may receive their instruction in the day room with a teacher and instructional aide. This has not occurred in years due to low population and the ability to move students to other empty classroom areas. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary Section 5.3.1 (G) or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Section 5.3.3 (B) and (C) implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect the Section 5.3.3 (A) ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school Section 5.3.3 (B) shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures Section 5.3.3 (C) that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be Section 5.3.4 observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 43 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their Section 5.3.4 language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission (1) Youth shall be interviewed after admittance and a Section 5.3.5 record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Section 5.3.5 (A)(1) ☒ ☐ ☐ (B) Home Language Survey and the results of the State Test used for English language proficiency; Section 5.3.5 (A)(4) ☒ ☐ ☐ (C) Needs and services of special populations as defined by the State Education Code, including but Section 5.3.5 (A)(2) ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Section 5.3.5 (A)(3) ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to Section 5.3.5 determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth Section 5.3.5 (C) ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's Section 5.3.5 (D) records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting (1) The complete facility educational record of the Section 5.3.6 (A) youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course Section 5.3.6 (B) work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Section 5.3.6 (C) Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, The facility hosts MDT meetings bi-monthly to including the development of an education transition ☒ ☐ ☐ facility the education, medical, and mental plan, in accordance with the State Education Code health of youth as they exit the facility. and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 44 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, Section 5.3.7 whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Section 5.4 Recreation, Exercise and The facility administrator shall develop and implement Programs written policies and procedures for programs, recreation, Section 5.8 Facility Programs and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. The Program Service Providers, GEO and ☒ ☐ ☐ IWS Behavior Health, have implemented relevant and appropriate services for the youth population. Youth in JDFC are receiving a multitude of services and programs through GEO, as well as individual services from IWS. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Section 5.4 Recreation and Exercise hours a day during the week and five hours a day each Section 5.8 Facility Programs Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Section 5.4 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Section 5.4 ☒ ☐ ☐ The unit schedule is posted in each living unit. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Section 5.4 ensure content offered is current, consistent, and relevant to the population. ☒ ☐ ☐ The annual evaluation was completed by Division Manager Joe Pinheiro. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 45 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily programming to Section 5.4.8 Facility Programs include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are The facility has programming and services to culturally relevant and linguistically appropriate, or pro- meet the various needs of their youth social interventions and activities designed to reduce population. Programs are facilitated by recidivism. These programs should be based on the probation staff, Integrated Wellness Solutions youth’s individual needs as required by Sections 1355 (IWS) clinicians (Alcohol and Drug and 1356. Such programs may be provided under the Counseling), GEO, the TCOE, and their direction of the Chief Probation Officer or the County Program providers. IWS role is to provide Office of Education and can be administered by county individual and crisis counseling as well as partners such as mental health agencies, community initial mental health assessments for all youth. based organizations, faith-based organizations or GEO provides numerous evidence-based Probation staff. programming opportunities to commitment Programs may include but are not limited to: and SYTF youth while IWS completes initial (1) Cognitive Behavior Interventions; and ongoing program assessments for each (2) Management of Stress and Trauma; youth in detention. The Program SPO (3) Anger Management; monitors and implements programs in the (4) Conflict Resolution; facility as well as an evaluation for fidelity. (5) Juvenile Justice System; (6) Trauma-related interventions; Programs offered by the GEO providers (7) Victim Awareness; include: Anger Management – Managing (8) Self-Improvement; Aggression and Violence; SAMSHA Anger (9) Parenting Skills and support; Management; Cognitive Behavior (10) Tolerance and Diversity; ☒ Interventions; Power Source Life Program; ☐ ☐ (11) Healing Informed Approaches; Gang Intervention; Interactive Journaling; Life (12) Interventions by Credible Messengers; Skills; Moral Recognition Therapy; Parenting (13) Gender Specific Programming; and Family Engagement; 24-7 Dad; Inside Out (14) Art, creative writing, or self-expression; Dad; Partners in Parenting; Trauma; Voices; (15) CPR and First Aid training; and ‘A Young Man’s Guide to Self-Mastery’. (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, Integrated Wellness Services provide (18) Other topics suitable to the youth population. Individual and Group Treatment; Crisis Intervention; and completion of Assessments ordered by the Court or at the Admission process. Probation staff facilitate ‘Directed Activities’, a curriculum-based program with numerous subject matter content materials relative to the youth population. Staff also facilitate the Physical Training Program and Youth Leaders Club. The agency Behavior Management Program allows youth to earn points which they can exchange for activities and opportunities for the Club Night, BBQ (monthly), Commissary, extra phone or free time, Field Trips, and other incentives. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to unscheduled Section 5.4 activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include Recreation Programs include reading, writing, ☒ ☐ ☐ orientation and may include coaching of youth. entertainment, television, radio, music, and video games. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 46 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle activity Section 5.4 each day. The facility has a structured Physical Training ☒ ☐ ☐ program to ensure youth are exercising and participating on large muscle exercise daily. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. Section 5.4 The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Section 5.5 Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Section 5.5.3 (A) ☒ ☐ ☐ (b) availability of clergy; and, Section 5.5.3 ☒ ☐ ☐ Section 5.5.4 Religious Diets (c) availability of religious diets. ☒ ☐ ☐ Section 5.14.7 Therapeutic Diets 1373 WORK PROGRAM Section 5.2 Work Programs The facility administrator shall develop policies and procedures regarding the fair and consistent assignment Youth complete work programs and unit of youth to work programs. Work assigned to a youth shall cleaning activities in their unit or around the be meaningful, constructive and related to vocational ☒ ☐ ☐ facility grounds. The agency has designated training or increasing a youth's sense of responsibility. new space with plans to start a Work programs shall not be imposed as a disciplinary Horticulture/Gardening project with youth. measure 1374 VISITING Section 5.7.1 Visiting Programs The facility administrator shall develop and implement Section 5.7.5 Special Visits written policies and procedures for visiting, that include Section 5.7.5 (G) Children Visits provisions for special visits. Youth shall be allowed to Section 5.7.7 Supportive Adults receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family The facility has implemented a visiting members, such as grandparents and siblings, and schedule for Saturdays and Sundays to supportive adults, may be allowed to visit with the accommodate families in a 2-hour block for approval of the facility administrator or designee, and in ☒ ☐ ☐ each housing unit. conjunction with the youth’s case plan or in the best interest of the youth. Baby visits are occurring during some recreation blocks. We provided technical assistance to move these visits to a period outside of this block to ensure youth get their structured Rec Time. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 47 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Section 5.7.1 (A) Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but conversations Section 5.7.2 (E) shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, shall Section 5.7.5 Special Visits be accommodated as necessary and within the discretion Section 5.7.6 Professional Visits of the facility administrator or designee. Family therapy and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person visiting. Section 5.7 ☒ ☐ ☐ The facility uses virtual platforms to facilitate visits with families unable to visit. 1375 CORRESPONDENCE Section 5.11 Mail Policy The facility administrator shall develop and implement Section 5.11 (B) written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Section 5.11.1 (F) ☒ ☐ ☐ (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of Section 5.11.3 public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is reasonable Section 5.11.1 (D) cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Section 5.13 Telephone Policy The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 48 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1377 ACCESS TO LEGAL SERVICES Section 5.1.2 (I) Mandatory Programming The facility administrator shall develop written procedures Section 5.1.2 (I)(1) to ensure the right of youth to have access to the courts Programming-Section 5.1.5 Access to Legal and legal services. Such access shall include: ☒ ☐ ☐ Services (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; and, Section 5.1.2 (I)(2) ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. Section 5.1.2 (I)(3) ☒ ☐ ☐ 1390 DISCIPLINE Section 6.4.1(B) and (C) Discipline Process The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Section 6.4.3(A) Bullet 1 ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Section 6.4.3(A) Bullet 2-5 personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Section 6.4.3(A) Bullet 6 ☒ ☐ ☐ (d) contact with parent or attorney; Section 6.4.3(A) Bullet 7 ☒ ☐ ☐ (e) exercise; Section 6.4.3(A) Bullet 8 ☒ ☐ ☐ (f) medical services and counseling; Section 6.4.3(A) Bullet 9 ☒ ☐ ☐ (g) religious services; Section 6.4.3(A) Bullet 10 ☒ ☐ ☐ (h) clean and sanitary living conditions; Section 6.4.3(A) Bullet 11 ☒ ☐ ☐ (i) the right to send and receive mail; Section 6.4.3(A) Bullet 12 ☒ ☐ ☐ (j) education; and, Section 6.4.3(A) Bullet 13 ☒ ☐ ☐ 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 49 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (k) rehabilitative programming. Section 6.4.3(A) Bullet 14 ☒ ☐ ☐ The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Section 6.5 Rule Violations and Disciplinary Such rules and penalties shall include both major Sanctions violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Section 6.4 Progressive Discipline The facility administrator shall develop and implement Section 6.4.3 (B) written policies and procedures for the administration of Section 6.5 Rule Violations and Disciplinary discipline which shall include, but not be limited to: Sanctions (a) designation of personnel authorized to impose Section 6.6 Disciplinary Due Process discipline for violation of rules; We reviewed numerous incident reports including Due Process (DP), as well as RC incident reports that included the due process requirements, specifically eight for JDFC ☒ ☐ ☐ youth. The form and timeliness in policy were in line with regulation. The agency has transitioned to a Chrono entry for minor rule violations. Major rule violations are inclusive of the Due Process requirements. There were 96 incidents of Due Process from January 2025 to the date of the inspection, involving 70 youth. (b) prohibiting discipline to be delegated to any youth; Section 6.4.3 (B) ☒ ☐ ☐ (c) definition of major and minor rule violations and their consequences, and due process requirements; Section 6.5.2-4 Section 6.5.5 Commitment Program Rules ☒ ☐ ☐ and Sanctions (additional) (d) trauma-informed approaches and positive behavior interventions; Section 6.4.1 (C) ☒ ☐ ☐ (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Section 6.6.3 Disciplinary Due Process for imposing a minor consequence. Discipline shall be Minor Rule Violations accompanied by written documentation and a policy of review and appeal to a supervisor; and, The facility currently completes an incident report and/or a chrono entry for minor rule ☒ ☐ ☐ violations. We provided technical assistance to fully transition to the Chrono’s unless an incident report is required, or a Consequence Sheet as used in the past. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 50 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) major rule violations and the discipline process shall be documented and require the following: Section 6.6.4 Disciplinary Due Process and (1) written notice of violation prior to a hearing; Major Rule Violations ☒ ☐ ☐ Section 6.6.4 (A)(3)(1) (2) accommodations provided to youth with disabilities, limited literacy, and English language Section 6.4.1 (E) ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Section 6.6.4 (A)(3)(2) incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Section 6.6.4 (A)(3)(3) evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Section 6.6.4 (A)(3)(4) hearing process; ☒ ☐ ☐ (6) provision for administrative review. Section 6.6.4 (A)(3)(5) ☒ ☐ ☐ (g) violations that result in a removal from camp or commitment program, but not a return to court, will follow Section 6.5.5 (I) ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Tulare County Probation Department Juvenile Facility Manual (TCPDJFM) Section The health administrator/responsible physician, in 8.10.2 Management of Communicable cooperation with the facility administrator and the local Diseases health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, Juvenile Detention Facility Response to control and follow-up management of communicable COVID-19 diseases. The policies and procedures shall address, but not be limited to: TCPDJFM Section 8.10.2, A-1 Induction Health Screening Procedures (a) Intake health screening procedures; ☒ ☐ ☐ Juvenile Detention Facility Response to COVID-19: Booking Protocols TCPDJFM Section 8.10.2, A-2 Identification of Relevant Symptoms (b) Identification of relevant symptoms; ☒ ☐ ☐ Tulare County Pre-Screening Questionnaire TCPDJFM Section 8.10.2, A-3 Referral for Medical Evaluation (c) Referral for medical evaluation; TCPDJFM Section 8.10.2, C ☒ ☐ ☐ Juvenile Detention Facility Response to COVID-19: Booking Protocols: Bullet 2 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 51 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 TCPDJFM Section 8.10.2, A-4 Treatment responsibilities during detention. TCPDJFM Section 8.10.2, E Treatment based on assessment. (d) Treatment responsibilities during detention; ☒ ☐ ☐ TCPDJFM Section 8.10.2, G Treatment as prescribed by the attending physician Juvenile Detention Facility Response to COVID-19 TCPDJFM Section 8.10.2, A-5 (e) Coordination with public and private community- Coordination of public and private based resources for follow-up treatment; ☒ ☐ ☐ community-based resources for follow-up treatment. TCPDJFM Section 8.10.2, A-6 Reporting Requirements (f) Applicable reporting requirements; and, ☒ ☐ ☐ Juvenile Detention Facility Response to COVID-19 TCPDJFM Section 8.10.2, A-7 Strategies for handling disease outbreaks TCPDJFM Section 8.10.2, E Communicable (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Disease Precautions Juvenile Detention Facility Response to COVID-19 The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency is fortunate to have 24-hour identified by the local health officer and currently medical personnel on-site every day. This recommended public health interventions. allows for comprehensive screening, ☒ ☐ ☐ treatment, and medical daily assessments of a youth’s condition. 1433 REQUESTS FOR HEALTH CARE SERVICES Chapter 8, Section 8.7 Medical Treatment and The health administrator, in cooperation with the facility Services administrator, shall develop policy and procedures to ☒ ☐ ☐ establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Section 5.9.1 Clothing Issuance Policy The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 52 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and tears. Section 5.9.1, A ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: Section 5.9.1, D-1 and 7 ☒ ☐ ☐ (1) Socks and serviceable footwear; (2) Outer garments; Section 5.9.1, E ☒ ☐ ☐ (3) New non-disposable underwear which shall remain with the youth throughout their stay, and; Section 5.9.1, D-2 ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. Section 5.9.1, D-2 and 4 ☒ ☐ ☐ Section 5.9.2, B (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried Section 5.9.2, A completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Section 5.9.1 H ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Section 5.9.2 Laundry Procedures for Clothing The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless work, climatic conditions, or illness necessitates more ☒ ☐ ☐ frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Section 5.9.2, D There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Section 5.10.1 Personal Care and Hygiene There shall be written policies and site-specific Section 5.10.1 Toiletry Item H procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Section 5.10.1 Toiletry Item A ☒ ☐ ☐ 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 53 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Toothpaste; Section 5.10.1 Toiletry Item B ☒ ☐ ☐ (c) Soap; Section 5.10.1 Toiletry Item C ☒ ☐ ☐ (d) Comb; Section 5.10.1 Toiletry Item D ☒ ☐ ☐ (e) Shaving implements; Section 5.10.5 B ☒ ☐ ☐ (f) Deodorant; Section 5.10.1 Toiletry Item I ☒ ☐ ☐ (g) Lotion; Section 5.10.1 Toiletry Item E ☒ ☐ ☐ (h) Shampoo; and, Section 5.10.1 Toiletry Item G ☒ ☐ ☐ (i) Post-shower conditioning hair products. Section 5.10.1 Toiletry Item F ☒ ☐ ☐ Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided Section 5.10.1 C through a common dispenser is permitted. Youth shall Section 5.10.5 B not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Section 5.10.1 B There shall be written policies and site specific Section 5.10.2 A and B procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Section 5.10.5 B Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 54 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1488 HAIR CARE SERVICES Section 5.10.5 A Hair Care Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. We noted youth indicated haircuts were not Equipment shall be cleaned and disinfected after each occurring per regulation, mostly due to the haircut or procedure, by a method approved by the State contracted provider not showing as required. Board of Barbering and Cosmetology. The agency is looking to find a new provider ☒ ☐ ☐ but indicated the barber is providing services. Our review of the schedule and time spent in each Pod verified they are coming. According to the administrators, youth are requesting haircuts different than what the facility allows. 1500 STANDARD BEDDING AND LINEN ISSUE Section 5.8.1 Linen and Bedding Issue Policy Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these Section 5.8.1 B-1 through 3 ☒ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in (a) above; Section 5.8.1 B-2 ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Section 5.8.1 A ☒ ☐ ☐ (d) One towel; and, Section 5.8.1 A ☒ ☐ ☐ (e) One blanket or more, up on request Section 5.8.1 A ☒ ☐ ☐ 1501 BEDDING LINEN EXCHANGE Section 5.8.2 A-1 and 2 Laundry Procedures The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. Section 5.8.1 A-3 ☒ ☐ ☐ 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 55 of 57 A453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Section 7.11.5 Facility Sanitation Safety and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 56 of 57 A453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and older. ☒ ☐ ☐ The facility has been approved to hold persons under the juvenile court who are ages 19 through 21. ☒ ☐ ☐ The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. 7708 Tulare Juvenile Detention Facility Camp CI PRO 25-26 Page 57 of 57 A453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7703 7704 7707 7708 FACILITY NAME: Tulare County Juvenile Detention Facility (JDF) FACILITY TYPE: JH Tulare County Secure Youth Treatment Facility (SYTF) SYTF Tulare County Youth Detention Facility (YDF) Camp Tulare County Juvenile Treatment Facility Camp (JDFC) Camp 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): ☒ ☐ ☐ ☐ ☐ ☐ FIELD REPRESENTATIVE: Elizabeth Gong DATE: August 25-29, 2025 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of ☒ ☐ ☐ youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; There is a weapons locker located in the ☒ ☐ ☐ Sallyport of the Juvenile Detention Facility complex. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section There are eight holding cells in the intake and 1230.1.2; booking area of the facility. In each juvenile hall, camp and ranch, space used ☒ ☐ ☐ for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; There are two showers in the intake and ☒ ☐ ☐ booking area of the facility. 4. A secure vault or storage space for youth, valuables; ☒ ☐ ☐ 5. Telephone accessible to youth; and ☒ ☐ ☐ 6. Access to hot and cold running water for staff use. ☒ ☐ ☐ 1230.1.2 Locked holding room. A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area ☒ ☐ ☐ per youth; 2. Provide no less than 45 square feet of floor space ☒ ☐ ☐ and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as ☒ ☐ ☐ specified in Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the ☒ ☐ ☐ youth access to a toilet, wash basin and drinking fountain; 7703+ Tulare PROB JH Camp SYTF CI PHY 25-26 - 1 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 5. Maximize visual supervision of youth by staff; and ☒ ☐ ☐ 6. Have an outward swinging or lateral sliding door. ☒ ☐ ☐ 1230.1.3 Natural light. There are no windows in the individual cells. Outer-facing exterior windows where youth’s privacy is Natural light comes from the Pod Day Space not at risk shall be provided in locked sleeping rooms, with floor-to-ceiling windows into each unit. single occupancy sleeping rooms, double occupancy ☒ ☐ ☐ sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors The facility is a Pod design with no corridor Corridors in living areas shall be at least eight feet ☒ ☐ ☐ within the pod. The youth walk out of the pod wide. to facility corridors to go to medical offices, Court, and the outside recreation field. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy ☒ ☐ ☐ sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or ☒ ☐ ☐ other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an ☒ ☐ ☐ individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or ☒ ☐ ☐ slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the ☒ ☐ ☐ following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, ☒ ☐ ☐ 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a ☒ ☐ ☐ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the ☒ ☐ ☐ following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a ☒ ☐ ☐ minimum width of 7 feet; and, 7703+ Tulare PROB JH Camp SYTF CI PHY 25-26 - 2 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a ☒ ☐ ☐ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per ☐ ☐ ☒ youth with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8- foot clear ceiling height; 2. Designed for no fewer than four youth; ☐ ☐ ☒ 3. Dormitories in juvenile halls shall be designed for ☐ ☐ ☒ no more than 30 youth; 4. Camps shall conform to Items 1 and 2. ☐ ☐ ☒ 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per ☒ ☐ ☐ youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section Youth have a toilet, wash basin, and drinking ☒ ☐ ☐ 1230.2. fountain in their sleeping room. 1230.1.11 Physical activity and recreation areas. The Juvenile Facility has an outdoor Indoor/outdoor physical activity and recreation areas recreation area adjacent to each pod and a shall be designed as follows: large outdoor space behind the facility. The 1. Minimum indoor outdoor recreation space for agency has plans to update the outdoor space facility capacity: 40 or less is 9,000 square feet; for a more efficient area. Additionally, the YDF 41-274 is 225 square feet per youth up to 61,650 Building, on the same physical plant as the square feet; 275 or more is 61,650 square feet, ☒ ☐ ☐ existing facility, has been remodeled to include plus 145 square feet for each youth beyond 274 program space, vocational space for a [up to a maximum of 87,120 square feet] Computer Lab, and classrooms which can be used for groups or alternative programming. A Vocational Ed Building was constructed to provide space for the Construction Program and curriculum-based classrooms. 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like ☒ ☐ ☐ surface. 1.2 The required recreation area shall contain no ☒ ☐ ☐ single dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow ☒ ☐ ☐ compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide ☒ ☐ ☐ security. 7703+ Tulare PROB JH Camp SYTF CI PHY 25-26 - 3 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 4. Access must be provided to a toilet, wash basin ☒ ☐ ☐ and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. There are four classrooms in each pod, each ☒ ☐ ☐ There shall be a dedicated classroom space for every assigned to a specific unit. juvenile in every facility. The primary purpose for the academic classroom shall ☒ ☐ ☐ be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk ☒ ☐ ☐ and work area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to There are intercoms and cameras in each ☒ ☐ ☐ emergencies. classroom. The classroom shall be designed for a maximum of 20 minors. The facility was built prior to 1998 and only has space for 18 youth. This was pre-CYA ☒ ☐ ☐ approved. Additional youth would receive education in the day space or in another unit. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small ☒ ☐ ☐ group educational purposes. 1230.1.13 Safety room. There are two safety rooms in the intake and A safety room shall: ☒ ☐ ☐ booking area. The medical area has one 1. Contain a minimum of 48 square feet of floor area safety room; but it has not been used in years and a minimum clear ceiling height of 8 feet; due to its unusual and under-sized space. 2. Be limited to one youth; ☒ ☐ ☐ 3. Be padded as specified in Section 1230.2.7; ☒ ☐ ☐ 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 ☒ ☐ ☐ inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified ☒ ☐ ☐ in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls ☒ ☐ ☐ for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the ☒ ☐ ☐ room; 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; ☒ ☐ ☐ and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches ☒ ☐ ☐ and 32 inches as measured from the bottom of the food pass to the floor. 7703+ Tulare PROB JH Camp SYTF CI PHY 25-26 - 4 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.14 Medical examination room. The Juvenile Facility has a medical There must be a minimum of one suitably equipped examination suite of offices and medical beds medical examination room in every juvenile facility. ☒ ☐ ☐ for youth needing constant medical supervision. Adjacent to the medical space are offices for the Precision Behavior Health staff. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical ☒ ☐ ☐ examinations and emergency care and used for no other purpose; 2. Privacy for youth; ☒ ☐ ☐ 3. Lockable storage space for medical supplies; ☒ ☐ ☐ 4. Not less than 144 square feet of floor space with ☒ ☐ ☐ no single dimension less than 7 feet; 5. Hot and cold running water; ☒ ☐ ☐ 6. Smooth, nonporous, washable surface; ☒ ☐ ☐ 7. A medical exam table; and, ☒ ☐ ☐ 8. Adequate lighting. ☒ ☐ ☐ 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies ☒ ☐ ☐ and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Youth consume all meals in the dayroom area Dining areas in juvenile facilities shall contain a ☒ ☐ ☐ of each unit. minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. ☒ ☐ ☐ Dining areas shall not contain toilets or showers in the ☒ ☐ ☐ same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- ☒ ☐ ☐ person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to ☒ ☐ ☐ accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, ☒ ☐ ☐ bedding, supplies and activity equipment. 1230.1.19 Personal storage. All youth store personal property in a locked Each youth in a juvenile facility shall be provided with ☒ ☐ ☐ storage cabinet in each unit. a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 7703+ Tulare PROB JH Camp SYTF CI PHY 25-26 - 5 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided ☒ ☐ ☐ for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable ☒ ☐ ☐ janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms ☒ ☐ ☐ and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting ☒ ☐ ☐ in all living units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, ☒ ☐ ☐ California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. Confidential Interviews occur in the visiting ☒ ☐ ☐ Confidential interview rooms shall contain a minimum space on the second floor of each pod. of 60 square feet of floor area. In juvenile halls there shall be a minimum of one ☒ ☐ ☐ suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably ☒ ☐ ☐ furnished interview room for each facility. This interview room shall provide for confidential ☒ ☐ ☐ consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all ☐ ☐ ☒ minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified ☐ ☐ ☒ in Section 1230.1.11; 2. Academic classrooms as specified in Section ☐ ☐ ☒ 1230.1.12; 3. Medical examination room as specified in Section ☐ ☐ ☒ 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. ☐ ☐ ☒ 7703+ Tulare PROB JH Camp SYTF CI PHY 25-26 - 6 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.26 Court holding room for youth. The Courthouse is adjacent to the Juvenile A court holding room shall: ☒ ☐ ☐ Facility, with office space in between for 1. Contain a minimum of 10 square feet of floor area Juvenile Field staff. There are two dedicated per youth; youth holding rooms at this location. 2. Be limited to no more than 16 youth; ☒ ☐ ☐ 3. Provide no less than 40 square feet of floor area ☒ ☐ ☐ and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as ☒ ☐ ☐ specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain ☒ ☐ ☐ as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, ☒ ☐ ☐ 7. A mirror of material appropriate to the level of security shall be provided as specified in Section ☒ ☐ ☐ 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for ☒ ☐ ☐ specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: ☒ ☐ ☐ 1. Juvenile halls 1:6; 2. Camps 1:10; and ☒ ☐ ☐ 3. Locked holding rooms 1:8: ☒ ☐ ☐ One toilet and one urinal may be substituted for every ☒ ☐ ☐ 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio ☒ ☐ ☐ to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and ☒ ☐ ☐ 3. Locked holding rooms 1:8: ☒ ☐ ☐ Wash basis must be provided with hot and cold or ☒ ☐ ☐ tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation ☒ ☐ ☐ areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the ☒ ☐ ☐ drinking bubbler; and, 2. The water flow shall be actuated by a mechanical ☒ ☐ ☐ means. 7703+ Tulare PROB JH Camp SYTF CI PHY 25-26 - 7 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.4 Showers. Shower areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. ☒ ☐ ☐ Showers shall be provided with tempered water. 1230.2.5 Beds. ☒ ☐ ☐ Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and ☒ ☐ ☐ spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically ☒ ☐ ☐ between the solid bottoms. In secure facilities, the bunks shall be securely ☒ ☐ ☐ anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy ☒ ☐ ☐ rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to ☒ ☐ ☐ sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the ☒ ☐ ☐ entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor ☒ ☐ ☐ of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire ☒ ☐ ☐ Marshal. All padding must be: ☒ ☐ ☐ 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; ☒ ☐ ☐ 3. At least 112 inch thick; ☒ ☐ ☐ 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal ☒ ☐ ☐ objects; 5. Firmly bonded to all padded surfaces to prevent ☒ ☐ ☐ tearing or ripping; and, 6. Without any exposed seams susceptible to tearing ☒ ☐ ☐ or ripping. 1230.2.8 Seating. ☒ ☐ ☐ Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is ☒ ☐ ☐ seating for one person. 7703+ Tulare PROB JH Camp SYTF CI PHY 25-26 - 8 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.9 Weapons lockers. Weapons lockers are located in the sallyport Weapons lockers are required in all secure juvenile ☒ ☐ ☐ and lobby entrance of the Juvenile Facility. facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual ☒ ☐ ☐ compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F ☒ ☐ ☐ 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of ☒ ☐ ☐ security must be provided near each wash basin specified in these regulations. 7703+ Tulare PROB JH Camp SYTF CI PHY 25-26 - 9 - J456 JUV PHY eff. 1.1.20 (25-26) BOARD OF STATE & COMMUNITY CORRECTIONS - COMPREHENSIVE INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7703 7704 7707 7708 FACILITY: Tulare County Juvenile Detention Facility (JDF) TYPE: JH RC: JDF: 69 Tulare County Youth Detention Facility (YDF) CAMP YDF: 60 Tulare County Secure Youth Treatment Facility (SYTF) SYTF SYTF: 21 Tulare County Juvenile Detention Facility Camp (JDFC) CAMP JDFC: 60 Total RC: 210 FIELD REPRESENTATIVE: Elizabeth Gong DATE: August 27, 2025 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* Designation Type Standards Rooms # RC RC or T U W F S Beds Square/Cubic Feet Booking Intake & Release Irregular Shape B1 Holding 1998 1 0 (2) (2) 1 1 1 58 Sq. Ft. Note: RC is limited by 3’ bench for seating. B2 Holding 1998 1 0 (2) (2) 9' x 6.3' x 10' 1 1 1 Note: RC is limited by 3’ bench for seating. Irregular Shape B3 Holding 1998 1 0 (0) (0) 1 1 1 54 Sq. Ft. Note: No seating available, equipped with a handicap accessible toilet/sink/fountain unit. Irregular Shape B4 Safety 1998 1 0 (1) (1) 1 82 Sq. Ft. B5 Safety 1998 1 0 (1) (1) 10.5' x 7.4' x 10' 1 Note: B5 is the smaller of the safety cells. Flush ring toilets are located in both safety cells. Voice-activated intercom in ceiling. B6-8 Holding 1998 3 0 (5) (5) 10.5' x 8' x 10' 1 1 1 Note: 10.5' bench, less 3 Sq. Ft. pipe chase. B9 Holding 1998 1 0 (6) (6) 10.5' x 8.5' x 10' 1 1 1 Note: 10.5' bench, less 3 Sq. Ft. pipe chase. Two showers (1 ADA-accessible) are available in intake area, storage located in intake office. Conveyer system for clothing storage. Medical Area Isolation 1-2 Medical 1998 2 1 (1) (2) Note: Negative pressure rooms. Medical Hold Holding 1998 1 0 (6) (6) 10' x 13.75' x 9' 1 1 1 Note: 10' Bench. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7703+ Tulare PROB JH Camp SYTF CI LASE 25-26 - 1 - J460 LASE Juvenile.dot (rev 12/23) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* Designation Type Standards Rooms # RC RC or T U W F S Beds Square/Cubic Feet Med 1-8 Medical 1998 8 0 (1) (8) Note: 8 medical rooms with removable cots. Medical Safety 1998 1 0 (0) (0) 7.6' x 7.3' x 10' 1 Note: This space is an undersized room containing 55.6 Sq. Ft. This safety room is not in use. Housing Pod #1 This Pod was not occupied during the inspection. Unit A Single 1998 15 1 1 15 6.6' x 9.75' x 8” 1 1 1 (lower)/10'(upper) Unit B Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 Unit C Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 Unit D Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 NOTE: There are 8 rooms on lower floor, 7 on upper floor. There are 3 showers off the dayroom. The attached Exercise Yard is 2,736 square feet. Each unit contains 570 square feet dayroom space. All units share one common dayroom containing 1,293 square feet of dayroom space. The RC for Pod 1 is 60. Housing Pod #2 On the day of the inspection, Pod 2 was occupied as follows: 2A - 11 Male JDFC and 4 Male YFC. 2B – 15 Male YFC. 2C – 8 Male YFC. 2D – 11 Male SYTF youth. Unit A Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 Unit B Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 Unit C Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 Unit D Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 Note: There are 8 rooms on lower floor, 7 on upper floor. There are 3 showers off the dayroom. The attached Exercise Yard is 2,736 square feet. Each unit contains 570 square feet dayroom space. All units share one common dayroom containing 1,293 square feet of dayroom space. The RC for Pod 2 is 60. Housing Pod #5: On the day of the inspection, this Pod housed Male Detention Youth in Units A, C, and D. Housing Unit DB held 5 Female Detention Youth, 4 Female YDF Youth, and 1 Female JDFC Youth. Housing Unit A – This unit housed maximum security Detention male youth, 18 on the day of the inspection. A 1-7 Double 1998 7 2 2 14 12.6'x 8.1'x 8' 1 1 1 A 8-14 Single 1998 7 1 1 7 12.6'x 8.1'x 10' 1 1 1 Note: There are 5 showers in unit: 3 upstairs, 2 downstairs. Housing Unit B – This unit housed 5 female detention youth, 4 Youth Detention Facility (Short Term and Mid Term) female youth, and 1 JDF Camp (Long Term) female youth on the day of the inspection. B 1-8 Double 1998 8 2 2 16 12.6'x 8.1 x 8' 1 1 1 B 9-16 Single 1998 8 1 1 8 12.6'x 8.1'x 10' 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7703+ Tulare PROB JH Camp SYTF CI LASE 25-26 - 2 - J460 LASE Juvenile.dot (rev 12/23) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* Designation Type Standards Rooms # RC RC or T U W F S Beds Square/Cubic Feet Note: There are 6 showers in unit: 3 upstairs, 3 downstairs. 24 beds on entire unit. Housing Unit C – This unit housed 8 non-WIC 707b male detention youth on the day of the inspection. C 1 Single 1998 1 1 1 1 12.6'x 8.1'x 10' 1 1 1 ADA C 2-8, 16 Double 1998 8 2 2 16 12.6'x 8.1' x 8' 1 1 1 C 9-15 Single 1998 7 1 1 7 12.6'x 8.1'x 10' 1 1 1 Note: There are 6 showers in unit: 3 upstairs, 3 downstairs. Housing Unit D – This unit housed 10 maximum-security Detention male youth on the day of the inspection. D 1-7 Double 1998 7 2 2 14 12.6'x 8.1' x 8' 1 1 1 D 8-14 Single 1998 7 1 1 7 12.6'x 8.1'x 10' 1 1 1 Note: There are 5 showers in unit: 3 upstairs, 2 downstairs. Note: The corner rooms in the pod are slightly larger (approx. 112 square feet). Attached exercise yard is 2,812 square feet and there is one common dayroom, shared by all of the units, that contain 1,293 square feet of dayroom space. Each unit includes 1,176 square feet dayroom space. Additionally, double rooms are located on the lower level; single rooms are located on the upper level. Ceiling fixtures are below 8' level on lower level rooms. The 14-16 Inspection corrected Unit C to reflect the ADA room and Double/Single designations. **The RC for Pod 5 is 90. Court Holding Rooms Holding 1998 2 0 6.75'x8.75'x10' 1 1 1 Note: Less 3 square feet pipe chase. Holding 1998 2 0 9.6'x8.75'x10' 1 1 1 Note: Less 3 square feet pipe chase. Holding 1998 2 0 6.75'x8.75'x10' 1 1 1 Note: Less 3 square feet pipe chase. Holding 1998 2 0 9.6'x8.75'x10' 1 1 1 Note: Less 3 square feet pipe chase. Note: The Tulare Sheriff Department staff operates Court holding. Probation staff supervises minors while detained in the court holding rooms. Sheriff bailiffs move minors between the courtroom and the holding rooms. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7703+ Tulare PROB JH Camp SYTF CI LASE 25-26 - 3 - J460 LASE Juvenile.dot (rev 12/23)