7728 Ventura Detention and Commitment Inspection Report (2020-2022 inspection cycle)

June 6, 2022 Mark Varela, Chief Probation Officer Ventura County Probation Department 800 South Victoria Avenue Ventura, CA 93009 RE: VENTURA COUNTY DETENTION (#7727) AND COMMITMENT (#7728) FACILITIES’2020/2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885 Dear Chief Varela: The 2020/2022 biennial inspection of the Ventura County Probation Department’s Detention and Commitment facilities has been completed. A pre-inspection briefing was held on June 2, 2021, and the facility was inspected on April 18-22, 2022. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of both Detention and Commitment. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. MANDATORY LOCAL INSPECTIONS In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Mark Varela Chief Probation Officer Page 2 Scope of the Inspection The inspection consisted of a review of the Ventura County Probation Juvenile Facilities Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth and collaborative partners. During the inspection, we evaluated consistency between policy and practices. BSCC INSPECTION RESULTS Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Ventura County Detention or Commitment Facility. No corrective action is required at this time. Operations We reviewed staffing schedules and training records, incident reports, grievances, admission/classification documentation, case plan/counseling notes, separation/room confinement incident reports and disciplinary reports/findings to ensure compliance with Title 15 Regulations and to ensure procedures and process were consistent. Overall, youth receive the benefit and opportunity to participate in school, on-site behavior health services and staff facilitated programming and activities. The specificity in case plan documents, counseling notes and high-risk incident reports provided the details necessary to meet the intent of regulation. An obstacle for the facility is the Ventura County interpretation that a youth 18-years or older under the jurisdiction of the Juvenile Court must be separated from those under age 18 years of age regardless of California Senate Bill 823, the Federal Juvenile Justice Delinquency Prevention Act and California Welfare and Institutions Code Section 208.5. This has created staffing obstacles and program limitations for all youth in both programs. Programming With regard to programming for older and graduated youth, we urge you to work with local providers as you allow them to return to the facility from Covid related absences. The Ventura County Office of Education and your managers are working towards increasing the opportunities for this population. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 420 youth. We noted during the inspection you are only utilizing Balcom, Sycamore, and Matilija Units. 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7727 7728 Ventura Detention and Commitment JH Camp LTR 20-22 Mark Varela Chief Probation Officer Page 3 It is important to note you have made the decision, based on staffing challenges, to create open unit space by keeping the accordion doors open between the Sycamore and Matilija Units. This will allow your ratio of staff to youth to be more flexible and allow for better supervision and programming. Chief Deputy Tim Dowler committed to changing this operationally, noting as we left the facility our intention to return for review of this plan. Please see the Physical Plant Evaluation and Living Area Space Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training According to the most recent Standards and Training for Corrections audit, Ventura County Probation Department is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed and accessed the detention of youth this cycle and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. -- We would like to thank you and compliment your staff for the dedication to the youth, thoroughness of the preparation for our inspection, and responsiveness to our inquiries. You should be proud of your managers, their staff, and the treatment focused program you provide to the Ventura County youth in your care. We look forward to the changes being made to provide more services and better engagement of all youth in the facility, hoping the age separation is remedied to meet the intent of recent legislation. This concludes the 2020/2022 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 704- 2503 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Ventura County* Chair, Juvenile Justice Commission, Ventura County* Chair, Board of Supervisors, Ventura County* 7727 7728 Ventura Detention and Commitment JH Camp LTR 20-22 Mark Varela Chief Probation Officer Page 4 County Administrator, Ventura County* Tim Dowler, Chief Deputy Probation Officer Sandy Carrillo, Division Manager Programs Melinda Cross, Division Manager Operations *Copies of full inspection are available online at www.bscc.ca.gov. 7727 7728 Ventura Detention and Commitment JH Camp LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7727 7728 FACILITY NAME: Ventura County Detention and Commitment Facility FACILITY TYPE: JH and Camp PERSON(S) INTERVIEWED: Mark Varela, Chief Probation officer; Tim Dowler, Chief Deputy Probation Officer; Melinda Cross, Division Manager - Operations; Sandy Carrillo, Division Manager - Operations; Chris Martinez, Supervision Deputy Probation Officer (SDPO) - Operations; Rebecca Jimenez, SDPO - Operations; Mike Kitchen, Management Assistant III; Michelle Carson, SDPO – Programs; Laura Nagle, Ventura Cunty Behavior Health; Marcus Lopez, Ventura County Behavior Health; Shirley Scott, Wellpath RN; Teresa Vega, Ventura County Office of Education; Stephanie Rodriguez, Director Ventura County Office of Education; Stacy Thompson, Ventura County Food Services Manager; Youth: Linden, age 15; Andres, age 17; Brayleen, age 22; Juvenile youth separated due to being age 18 and over in Matilija 4 (Adult/SYTF) interview in group setting at their request: Guillermo, age 18: Anthony M, age 20; Danny, age 19; Christian, age 19; Oscar, age 19, and Anthony -, age 18. FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 18-22, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS 104.3.2 Required Local Inspections On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; ☐ 2020: November 11, 2020 ☒ ☐ 2021: November 1, 2021 (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code ☐ ☐ 2019: September 18, 2019 ☒ Section 13146.1 (a) and (b); 2021: October 26, 2021 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; 2019/2020: Environmental Health June 10,2020 Medical/Mental Health October 2, 2019 Nutritional Health February 28, 2020 ☐ ☐ 2021: ☒ Environmental Health May 26, 2021 Medical/Mental Health December 3, 2021 Nutritional Health Not Completed/Covid 2022: Nutritional Health April 15, 2022 (D) County superintendent of schools on the adequacy of educational services and facilities as required in ☐ ☐ 2020: October 13, 2020 ☒ Section 1370; 2021: October 26, 2021 (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code ☐ ☐ 2020: September 24, 2020 ☒ 2021: November 5, 2021 (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or ☐ ☐ 2020: December 2, 2020 ☒ Probation Commission as required by Section 240 of 2021: December 7, 2021 the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is 100.1 determined by receipt of the Chief Probation Officer’s The elements of this regulation are addressed in a memorandum completed by Chief certification letter confirming that all elements of Probation Officer Mark Varela on March 14, regulation are met. 2022. (a) Appointment ☐ ☐ ☒ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to 1200.3 Recruitment their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system rules; 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) require a medical evaluation and physical examination including tuberculosis screening 1200.4 (i) Medical and Psychological Exam test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by 100.5 Correction Officer Responsibilities the Board pursuant to Section 6035 of the Penal 302.1 Training Policy ☒ ☐ ☐ Code; and 302.4 Minimum Training Requirements 1200.7 Employment Standards 1200.7.1 Standards for Correction Officers (4) conduct a criminal records review, on each new employee, and psychological examination in ☒ ☐ ☐ 1200.4 (g); 1200.71 accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the 305.2 facility, shall have such clearance and qualifications ☒ ☐ ☐ 305.3 as may be required by law, and their presence at the facility shall be subject to the approval and control of These sections are related to clearance for the facility manager. Volunteers/Interns and Support Personnel. 1321 STAFFING 211 Staffing Plan Each juvenile facility shall: 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 a) have an adequate number of personnel sufficient to carry out the overall facility operation and its 200.3 ⁋ 2 Supervision of Youth programming, to provide for safety and security of 211.3.1 (a) youth and staff, and meet established standards and regulations; The facility roster of staff and schedules reflect substantial compliance with regulation; however, there are days and shifts when the agency operates two individual units adjacent with each other as one living unit during the graveyard shift due to staffing. We reviewed staffing for March and intermittent days during the cycle which revealed the issue noted above or that youth would be moved for sleeping to accommodate coverage. Historically, the agency indicated permission was granted by CSA to allow closing accordion doors during the day for separate programming and unit activities, and opening the accordion doors at night for sleeping hour supervision with the ratio of 1:30. The facility has identified units as 1/2 or 3/4 in buildings Matilija, Sycamore, and Wheeler. Balcom is occupied by the 18 and ☒ ☐ ☐ older population and has 3 distinct units. We have had discussions with the agency and provided technical assistance to operate the individual space as one 30 bed unit rather than two 15 bed individual units. The space would have significant day space for programming youth in separate areas separated by the accordion door to provide classification specific programming or recreation. The door would be open for scheduled time to allow access to youth in the entirety of day space, for specific programs, recreation, and during sleeping hours, to promote better communication. This plan was reviewed by the Chief and Administrative staff with emphasis on staffing ratios compared to overtime needs. It was determined the staffing needs would be minimized and provide much needed relief to the daily issue of coverage. The agency plans to rename units to have a 30- bed occupancy and re-paint room numbers to reflect the change. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied because of insufficient numbers of staff on duty ☒ ☐ ☐ 211.3.1 (a) absent exigent circumstances; c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; ☒ ☐ ☐ 211.3.1 (b) d) have a clearly identified person on duty at all times who is responsible for operations and activities and ☒ ☐ ☐ 211.3.1 (c) has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ 211.3.1 (e) f) have sufficient food service personnel relative to the number and security of living units, including staff 900 Food Services qualified and available to: plan menus meeting 900.3 Bullet 2 nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☐ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building 200.5 maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☐ ☐ management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, 211.3.1 (f) subject to temporary variations in staff assignments ☒ ☐ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ 200.3 ⁋ 2 awake youth supervision staff member on duty for each 10 youth in detention; 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ 200.3 ⁋ 2 youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the 200.3 ⁋ 3 number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ 200.3 ⁋ 3 facility. (E) personnel with primary responsibility for other duties such as administration, supervision of 200.3.1 personnel, academic or trade instruction, clerical, ☒ ☐ ☐ 200.5 kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ 200.3 ⁋ 2 awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ 200.3 ⁋ 2 youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the 200.3 ⁋ 3 number of youth in residence, unless arrangements ☒ ☐ ☐ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ 200.3 ⁋ 3 facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be 211.3.1 (g)(1) given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of 200.5 personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING 300.3 Youth Supervision Orientation (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented The agency has a comprehensive orientation to their duties, including: and training program for new staff, including a Five Phase process, including the initial Orientation (40 hours). Phase 2 includes Initial Training; Phase 3 includes Supervision of Youth with Close Training with the Training Officer (TO); Phase 4 is Sole Supervision with Monitoring by the TO ☒ ☐ ☐ with an assigned mentor/trainer; and, Phase 5 is Working Independently with Supervision by the TO. The training curriculum includes evaluation of the Probationary staff of job skills and learning progress, both of which are documented at each Phase. A staff’s competency is reviewed by facility administrators prior to the staff receiving permanent status with the agency. (1) youth supervision duties; ☒ ☐ ☐ 300.3 Bullet 6 (2) scope of decisions they shall make; ☒ ☐ ☐ 300.3 Bullet 13 (3) the identity of their supervisor; ☒ ☐ ☐ 300.3 Bullet 8 (4) the identity of persons who are responsible to them; ☒ ☐ ☐ 300.3 Bullet 13 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☐ ☐ 300.3 Bullet 13 (6) ethical responsibilities. ☒ ☐ ☐ 300.3 Bullet 2 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff 302.5 Training member shall receive a minimum of 40 hours of facility-specific orientation, including: The agency’s Five Phased Training Program ☒ ☐ ☐ is a comprehensive effort by tenured facility staff to ensure new youth supervision staff are trained in all aspects required to complete their responsibilities. (1) individual and group supervision techniques; ☒ ☐ ☐ 300.3.1 Bullet 1 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the 300.3.1 Bullet 2 provisions of this chapter; ☒ ☐ ☐ POC 02.J.1 (3) basic health, sanitation and safety measures; ☒ ☐ ☐ 300.3.1 Bullet 3 (4) suicide prevention and response to suicide attempts ☒ ☐ ☐ 300.3.1 Bullet 4 (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ 300.3.1 Bullet 5 physical restraints; 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☐ ☐ 300.3.1 Bullet 10 (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ 300.3.1 Bullet 6 (8) routine security measures, including facility perimeter and grounds; ☒ ☐ ☐ 300.3.1 Bullet 11 (9) crisis intervention and mental health referrals to mental health services; ☒ ☐ ☐ 300.3.1 Bullet 7 (10) documentation; and ☒ ☐ ☐ 300.3.1 Bullet 8 (11) fire/life safety training ☒ ☐ ☐ 300.3.1 Bullet 9 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully 302.4 ⁋ 1 complete the requirements of the Juvenile ☒ ☐ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete ☒ ☐ ☐ 302.4 ⁋ 2 training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY 103.5 Training Whenever there , incorporating procedures is a youth in 300.3.1 Bullet 9 a juvenile facility, there shall be at least one wide awake ☒ ☐ ☐ person on duty at all times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL 102 Policy and Procedures Manual 102.5 Distribution of Manual All facility administrators shall develop, publish, and 103.2 Post Orders (Procedures) implement a manual of written policies and procedures that address, at a minimum, all regulations that are The agency has adopted Lexipol Policy and applicable to the facility. Such a manual shall be made Procedures (Post Orders) which include all available to all employees, reviewed by all employees, required elements in regulation while and shall be administratively reviewed at a minimum allowing flexibility for changes or ☒ ☐ ☐ every two years, and updated, as necessary. Those modifications as necessary. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board We provided technical assistance to use on request. Procedure numbers related to Policy rather The manual shall include: than have procedure numbers and post orders, both of which reference the same operational procedure. (a) table of organization, including channels of communications and a description of job 100 Organization Structure classifications; 100.3 (a) Supervising Probation Officer/Senior Probation Officer ☒ ☐ ☐ Responsibilities 100.5 Correction Officer Responsibilities 1102.3 Communications (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the 101.1 Responsibility and Scope of Juvenile Juvenile Justice/Delinquency Prevention ☒ ☐ ☐ Facility Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ 102.3 (d) initial orientation and training program for employees; ☒ ☐ ☐ 300 Staff Orientation and Training 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) initial orientation, including safety and security issues and anti-discrimination policies, for support 300 Staff Orientation and Training staff, contract employees, school, mental/behavioral 304 Health Care Orientation health and medical staff, program providers and ☒ ☐ ☐ 305 Volunteer and Intern Orientation and volunteers; Training (f) maintenance of record-keeping, statistics and communication system to ensure: ☒ ☐ ☐ 304.5 (1) efficient operation of the juvenile facility; 100.1 Purpose and Scope of the Facility ☒ ☐ ☐ (2) legal and proper care of youth; ☒ ☐ ☐ 100.7.2 Agency Responsibility (3) maintenance of individual youth's records; ☒ ☐ ☐ 205.3 (4) supply of information to the juvenile court and those authorized by the court or by the law; and, ☒ ☐ ☐ 205.4 (5) release of information regarding youth. ☒ ☐ ☐ 205.4 (g) ethical responsibilities; 305.4 Volunteers/Interns ☒ ☐ ☐ 1200.2 Recruitment 1200.5 Background Check 1201.5.2 (g) Standards of Conduct 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) trauma-informed approaches; 300.3.1 Bullet 10 512.4 706.4 1000.3 Programs and Education ☒ ☐ ☐ The agency adopted trauma and trauma informed approaches in each element of facility operations, including training and orientation of staff, admission, classification, searches, healthcare, hygiene, education, and programming. (i) culturally responsive approaches; 300.3.1 Bullet 10 500.1 Admission 1000.3 (m) 1002.6 1003.3 Education ☒ ☐ ☐ The agency adopted cultural responses in each element of facility operations, including training and orientation of staff, admission, classification, hygiene, education, and programming. (j) gender responsive approaches; 500.5 501.3 513 3; 513.4.3; 513.5; 513.10 605.2 701.6 802.6.1 1000.3 (b) ☒ ☐ ☐ The agency adopted gender responses in each element of facility operations including training and orientation of staff, admission, classification, searches, healthcare, hygiene, education, and programming. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal 605 Non-Discrimination Provision access to all available services, placement, care, 605.2 treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and 202 Inventory and Supplies ☒ ☐ ☐ weapons and ammunition, where applicable; 209.3 (i) Weapons Storage (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ 500.5.4 youth; and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. 303 Sexual Abuse and Harassment Training The policy shall include an approach to preventing, 501.6.1 Classification detecting and responding to such conduct and any 502.4 (n) Orientation ☒ ☐ ☐ retaliation for reporting such conduct, as well as a 503.3 Assessments provision for reporting such conduct by youth, staff 606.5 Grievances or a third party. 701.4 (j) Screenings 1325 FIRE SAFETY PLAN 401 Fire Safety The facility administrator shall consult with the local fire ☒ ☐ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☐ ☐ 401.3 (b) 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection 401.3 (c) record; We reviewed all Fire and Life Safety Inspections from July 2020 to March 2022. The agency has a systematic approach to the inspection in every space of the facility, recording any non-working or required elements of space to confirm it is safe for youth and staff. ☒ ☐ ☐ The form includes: Fire Extinguishers, Fire Alarms, First Aid Kits, Exit/Evacuation Routes, Storage Areas, Electric/Lighting, Lint Traps/Dryer Exhaust, Flashlights, Door Locks, Cameras/Monitors, Panic Alarms, Radios and Cell Phones. Each area is checked by one of the CSO III’s. If there is a required fix or referral to maintenance, it is tracked by administration to ensure it is addressed and remedied. c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); 401.7 ☒ ☐ ☐ The last fire inspection was completed on October 26, 2021. d) an evacuation plan; ☒ ☐ ☐ 403 Evacuation Plan 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; 401.3 (e) The agency completes Emergency Fire/Earthquake or Emergency procedures Drills monthly. We reviewed documentation for all drills from July 2020 to March 2022. The facility conducts the drills as a training mechanism as they walk through the facility ☒ ☐ ☐ to ensure staff individually know how to react given an emergency “training” drill. We provided technical assistance to ensure full evacuations of youth, at least annually, as required by policy 403.4. The agency discontinued the evacuations due to Covid but we requested they begin again in light of the requirement in policy and regulation. f) a written plan for the emergency housing of youth in the case of fire; and, ☐ ☐ ☐ 400.12 g) development of a fire suppression pre-plan in cooperation with the local fire department. ☐ ☐ ☐ 401.3 1326 SECURITY REVIEW Each facility administrator shall develop policies and 209.3 procedures to annually review, evaluate, and document ☒ ☐ ☐ security of the facility. The review and evaluation shall include internal and external security, including, but not DM Melinda Cross conducted a Security limited to, key control, equipment, and staff training. Review on March 9, 2022. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific 400 Facility Emergencies policies and procedures for emergencies that shall include, but not be limited to: ☒ ☐ ☐ DM Melinda Cross submitted an Emergency Procedures Review memo on March 9, 2022. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) escape, disturbances, and the taking of hostages; 400.3 (a), (b) and (c) 400.7 Disturbances ☒ ☐ ☐ 400.8 Hostages 400.9 Escape (b) civil disturbance, active shooter and terrorist attack; 400.3 (d) and (i) ☒ ☐ ☐ 400.7 Disturbances 400.6 Active Shooter and Terrorist Attack (c) fire and natural disasters; 400.3 (e) ☒ ☐ ☐ 401 (d) periodic testing of emergency equipment; 400.3 (f) ☒ ☐ ☐ 402.5 (e) emergency evacuation of the facility; and 400.3 (h) ☒ ☐ ☐ 403 (f) a program to provide all youth supervision staff with an annual review of emergency procedures. ☒ ☐ ☐ 400.13 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS The facility administrator shall develop and implement 505.3 (a), (b) and (d) policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth We reviewed safety checks for the months of are asleep or when youth are in their rooms, confined in January and March 2022 for facility holding cells or confined to their bed in a dormitory. operational units. Overall, the electronic Supervision is not replaced, but may be supplemented checks are random, typically between 12 and by, an audio/visual electronic surveillance system 15 minutes, recording the youth by room and designed to detect overt, aggressive or assaultive the total number of youths in the unit. behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. A CSO III reviews safety checks daily for varied units/times and checks for late or missed checks; however, this process does not capture all checks. When captured, the CSO III addresses late or missed checks with ☒ ☐ ☐ the staff via email to the CSO’s assigned CSO III and SDPO. The SDPO then records the documentation of that review in a Supervisors Log. DM Sandy Carrillo submitted a memo dated April 20, 2022, outlining the process of Safety Check audits for the facility. We provided technical assistance for the CSO III to review all safety checks for the 24 hours preceding the review, to account for a fair process of accountability for late checks, and that the SDPO track late checks to ensure they are addressed for those staff that have consistent patterns of late checks. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN 706.4 Suicide Prevention Plan The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and Youth are administered the MAYSI-2 upon procedures which delineate a Suicide Prevention Plan. admission or whenever a significant event The plan shall consider the needs of youth experiencing occurs while in custody. The assessment past or current trauma. Suicide prevention responses tool identifies cautions or warnings for shall be respectful and in the least invasive manner behavior involving suicidal ideation or consistent with the level of suicide risk. The plan shall tendencies. A Classification Questionnaire include the following elements: during booking to determine appropriate ☒ ☐ ☐ housing and supervision status also is responsive to this regulation. The agency has had no suicide attempts this cycle; however, youth have had caution or warning response to the MAYSI-2 and been referred to Behavior Health. Youth are placed on special watch in these situations, pending being seen by Behavior Health. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and 300.3.1 Bullet 4 ☒ ☐ ☐ Training and the Juvenile Corrections Officer Core 304.5 (e) Course. (b) Screening, Identification Assessment and Precautionary Protocols 501.3 Bullet 8 (1) All youth shall be screened for risk of ☒ ☐ ☐ 701.4 (c) suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake processes shall be trained in ☒ ☐ ☐ 501.11 Staff Training in Classification screening youth for risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of 701.4 (c)(2) suicide shall be referred to ☒ ☐ ☐ behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☐ ☐ 706.5 behavioral/mental health assessment. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ 703.4 ⁋ 2 706.3 (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☐ ☐ 706.3 706.5 (e) Safety Interventions (1) Procedures to address intervention ☒ ☐ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration ☒ ☐ ☐ 501.3 706.5 ⁋ 1 B. Treatment strategies including trauma-informed approaches ☒ ☐ ☐ 706.4 (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit FPO.07.F.6 Caution Status suicidal behaviors. ☒ ☐ ☐ FPO.07.F.2 (f) Communication (1) The intake process shall include 701.4, c-1 communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for 706.3 ⁋ 1 suicide with youth supervision, healthcare, and behavioral/mental health staff. ☒ ☐ ☐ 706.8 ⁋ 1 and 2 FPO.07.F.2 (a) 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Debriefing of Critical Incidents Related to Suicides or Attempts 706.9 ⁋ 1 Debriefing (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ 706.9 ⁋ 2 (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ 706.9 ⁋ 2 (h) Documentation (1) Documentation processes shall be 706.6 Observation Logs ☒ ☐ ☐ developed to ensure compliance with this 706.7 Documentation regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, 706.4 ⁋ 2 services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 101.5 Each facility shall submit to the Board a letter of ☒ ☐ ☐ notification on each legal action, pertaining to conditions There are no legal issues pending at the of confinement, filed against persons or legal entities facility. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE 518.3 In Custody Death DETAINED 518.3 ⁋ 3 In Custody Death Notifications (1) Death of a Youth. (a) The facility administrator, in cooperation with the ☒ ☐ ☐ health administrator and the behavioral/mental health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the facility administrator, shall develop written policies 518.4 ⁋ 2 and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney 518.3 ⁋ 5 General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar The facility administrators are aware of this days inspect and evaluate the juvenile facility, jail, regulation. lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the 700.3.1 (b)5, 14, and 18 Responsibilities of health administrator, shall develop written policies the Health Care Administrator (Illness) and procedures for the notification to necessary ☒ ☐ ☐ 801.7 Youth Safety (Injury) parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☐ ☐ 1101.6.1 and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a 1101.3 juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES 500.1 Admission The facility administrator shall develop and implement written policies and procedures for admittance of youth The agency has a comprehensive admission that emphasize respectful and humane engagement with process which includes numerous youth, and reflect that the admission process may be assessments to assist in determining traumatic to youth who may have already experienced appropriate classification. These tools trauma. Policies shall be trauma-informed, culturally articulate detention criteria, housing location, relevant, and responsive to the language and literacy security status, suicidal tendencies, and the needs of youth. In addition to the requirements of propensity for violence or victimization. The Sections 1324 and 1430 of these regulations: intake and booking process provides information to acclimate the youth to detention as well as orient the youth to expectations, rights, and rules. ☒ ☐ ☐ Staff complete a Juvenile Risk Assessment Tool to determine if detention is appropriate, with override and mitigation factors. If detained, the MAYSI-2 Questionnaire and Classification Assessment Questionnaire are administered to assist in placement and any security status needs. Youth then acknowledge the PREA policy as it relates to Sexual Abuse, Harassment, and Assault. The Zero Tolerance for Gang or Violence is also part of the admission documents the youth signs to acknowledge. We reviewed packets of Admission paperwork and documentation outlining the procedures in policy and regulation. (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☐ ☐ 500.8 of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ 500.9 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Documented secure storage of personal belongings; ☒ ☐ ☐ 500.7.2 (4) Offer of food upon arrival; ☒ ☐ ☐ 500.5.5 (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ 304.6 Initial Youth Screening disabilities; 501.3 Bullet 10 (6) Screening for physical and developmental disabilities in accordance with Sections 1329, ☒ ☐ ☐ 501.3 Bullet 10 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are 702.7 Last Paragraph suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. 501.12 ☒ ☐ ☐ 802.6.1 (b) juvenile hall administrators shall establish written criteria for detention that considers the least ☒ ☐ ☐ 500.3 (h) restrictive environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures 500.5.3 that advise the youth of the estimated length of ☒ ☐ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated ☒ ☐ ☐ 500.5.3 length of his/her stay. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE 501.3 701.4 (j) (1) The facility administrator shall develop and implement ☒ ☐ ☐ The MAYSI-2 and Classification written policies and procedures to reduce the risk of Questionnaire are responsive to this sexual abuse by or upon youth. The policy shall require regulation. facility staff to assess each youth within 72 hours of admission based on the following information: (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ 501.3 Bullet 19 and 21 (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, ☒ ☐ ☐ 501.3 Bullet 20 and 24 transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ 501.3 Bullet 4-6 (d) Age; ☒ ☐ ☐ 501.3 Bullet 1 (e) Level of emotional and cognitive development; ☒ ☐ ☐ 501.3 Bullet 7 (f) Physical size and stature; ☒ ☐ ☐ 501.3 Bullet 3 (g) Mental illness or mental disabilities; ☒ ☐ ☐ 501.3 Bullet 10 and 13 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ 501.3 Bullet 14 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) Physical disabilities; ☒ ☐ ☐ 501.3 Bullet 12 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ 501.3 Bullet 22 (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ ☐ ☐ 501.3 Bullet 1-24 supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance 501.4 process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the 501.3 Last Paragraph facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES The facility administrator shall develop and implement 516 Releases written policies and procedures for release of youth from custody which provide for: The process for release includes transition planning and linkage to appropriate community services. We were provided and reviewed the Ventura County Community Resource List which outlines available services in different geographical areas of the county. ☒ ☐ ☐ The agency identifies youth needing special release services in the Multi-Disciplinary Team (MDT), Critical Care Team (CCT) and Treatment Team (TTM) meetings which occur weekly. Participation includes Behavior Health, Medical and school service personnel, as well as CSO or DPO probation staff. (a) verification of identity/release papers; ☒ ☐ ☐ 516.3 (a) (b) return of personal clothing and valuables; 516.3 (d) ☒ ☐ ☐ (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 516.3 (l) (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ 516.3 (c) and (m) regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 516.3 (n) 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) notification of facility mental health personnel. ☒ ☐ ☐ 516.3 (m) The facility administrator shall develop and implement policies and procedures for post-disposition youth to 516.3 (g) and (n) coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of ☒ ☐ ☐ 526.4 youth from custody. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION The facility administrator shall develop and implement 501 Classification written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. The Classification Questionnaire used at booking assists staff in determining the most Such procedures shall: appropriate placement of youth at admission or to address security or safety need of youth. We reviewed admission documentation including this form and found it to be consistent with regulation requirements and policy. Additionally, youth are re-classified based on circumstances as they occur while ☒ ☐ ☐ in the facility. It is significant to note the agency works with medical and behavior health staff to assist in special classification needs, especially noted during the pandemic. Ventura continues to have medical isolation for new admits while awaiting negative Covid tests. While on-site, there were two youth on a medical separation status due to injuries, one significant and one a broken arm. The youth with a broken arm was returned to the detention unit with medical restrictions as his injury did not require such a restrictive program separation. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the 501.7 appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; ☒ ☐ ☐ 501.8 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) provide that a youth shall be classified upon admittance to the facility; classification factors 501.3 shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of 501.6.1 Periodic Reviews supervision and the youth's behavior while in 501.6.2 Staff Initiated Reviews custody; and, Classification status is reviewed by the CSO III, SDPO, and/or the Watch Commander as necessary to ensure youth are reintegrated based on their security, medical or mental ☒ ☐ ☐ health status. While onsite, we found a youth on medical separation due to a cast on his arm, with 1:1 supervision. The youth was returned to regular program with medical restrictions to allow the youth integration with a group rather than isolation. (e) provide that facility staff shall not separate youth from the general population or assign youth to a 501.10.1 ⁋ 2 Non-Discrimination Provision single occupancy room based solely on the youth's actual or perceived race, ethnic group 605.2 ⁋ 1 Non-Discrimination Provision identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☐ ☐ 501.10 ⁋ 3 identification or status as an indicator of likelihood of being sexually abusive. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies 501.12 Transgender and Intersex Youth and procedures ensuring respectful and equitable ☒ ☐ ☐ 501.6.1 ⁋ 2 treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s 501.12 I-A preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☐ ☐ 501.12 I-B identity and shall provide youth with the institution’s clothing and undergarments consistent 802.6.1 Clothing Issue with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes 500.6.2 their safety and well-being. Staff may not automatically house youth according to their 501.3 Bullet 9, 19-22 external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does 501.12 I-C not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ 501.12 I-D behavioral health providers qualified to provide care and treatment to transgender and intersex 702.7 (f) youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical 501.12 I-E plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex 802.11 Showers youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s 501.12 II-A and B anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of 513.5 the staff member who conducts any search of the youth. POC.04.F.3 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION The facility administrator shall develop and implement 502 Youth Orientation written policies and procedures to orient a youth prior 502.2 to placement in a living area. Both written and verbal information shall be provided and supplemented with The intake and booking process are a video orientation if feasible. Provision shall be made to systematic and comprehensive review of provide accessible orientation information to all facility operations, youth rights and the rules detained youth including those with disabilities, limited that govern the program. The Orientation literacy, or English language learners. Orientation shall includes all aspects of programming and include information that addresses: activities while detained. Facility expectations and opportunities are ☒ ☐ ☐ explained in both verbal and written formats to allow a youth to absorb the material while in-custody. The program is outlined in the handbook to promote progress through positive behavior to earn incentives. We provided technical assistance to consolidate the booking forms requiring youth acknowledgment for a more streamlined approach and training opportunity for youth to better understand the program expectations. (a) facility rules including contraband and searches and disciplinary procedures; ☒ ☐ ☐ 502.4 (a) (b) facility’s system of positive behavior interventions and supports, including behavior expectations, 502.4 (b) incentives that youth will receive for complying ☒ ☐ ☐ 1009.3 (a) BMP with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual 502.4 (n) ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; 502.4 (v) ☒ ☐ ☐ 1208.7 (a) 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be 502.4 (e) free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court process; ☒ ☐ ☐ 502.4 (i) (g) access to routine and emergency health and mental health care; ☒ ☐ ☐ 502.4 (f) (h) access to education, religious services, and recreational activities; ☒ ☐ ☐ 502.4 (g) (i) housing assignments; ☒ ☐ ☐ 502.4 (h) (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☐ ☐ 502.4 (d) (k) rules and access to correspondence, visits and telephone use; ☒ ☐ ☐ 502.4 (c) (l) availability of reading materials, programming, and other activities; ☒ ☐ ☐ 502.4 (k) (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; ☒ ☐ ☐ 502.4 (l), (m) and (w) (n) immigration legal services; ☒ ☐ ☐ 502.4 (p) (o) emergencies including evacuation procedures; ☒ ☐ ☐ 502.4 (r) (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and 303.1 (g) harassment by other youth and staff; ☒ ☐ ☐ 502.4 (n) and (u) 603.1 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ 502.4 Last 2 Paragraphs (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ 502.4 (x) (s) a process for which parents/guardians receive information regarding the youth’s stay in the 502.4 (y) facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 502.4 (z) 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 1354 SEPARATION 519 Youth Separation The facility administrator shall develop and implement 519 Second to last ⁋ written policies and procedures that address: 500.6.2 The agency has a comprehensive operational practice to document separation due to behavior or a request by the youth to decline participation in a scheduled activity, referred to as Self-Separation. We reviewed 24 incidents of separation, including the incident report, a youth’s signed request to self-separate, and/or notes from Critical Case Meetings articulating efforts by staff and/or Behavior Health to reintegrate the youth. The case logs also detail unit staff efforts to get a youth back into programming. ☒ ☐ ☐ Of specific concern are two youth that have been on a special program/separated status for more than a year. Our review of efforts, including the Court and Attorney involvement, demonstrate the ongoing challenges for both youths. We provided technical assistance at the Pre-Inspection and follow up training to the agency in December 2021 to look for more intensive services or out of county options to allow the youth the opportunity for daily programming in a group setting. The agency had secured commitments from a neighboring county, with the Court and Attorney in agreement, to house the youth pending disposition and/or further Court involvement. The County Counsel assigned to the agency has declined this effort via interpretation of the WIC. However, attempts are on-going with the Court, youth attorney, and probation agency staff to address the issue moving forward. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, but are not be limited to, medical and mental health 519 Medical Separation conditions, assaultive behavior, disciplinary 519 Self Separation consequences and protective custody. ☒ ☐ ☐ 501.7 600.3.1 601.4 (b) consideration of positive youth development and trauma-informed care. 519 ⁋ 3 ☒ ☐ ☐ 501.7.1 ⁋ 1 (c) separated youth shall not be denied normal privileges available at the facility, except when 519 ⁋ 4 necessary to accomplish the objective of separation. ☒ ☐ ☐ 501.7.1 ⁋ 2 (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. 519 ⁋ 5 ☒ ☐ ☐ 501.7.1 ⁋ 1 (e) when separation results in room confinement, the separation shall occur in accordance with Welfare ☒ ☐ ☐ 519 ⁋ 1 and Institutions Code Section 208.3 and Section1354.5 of these regulations. 601 Room Confinement (f) policies and procedures shall ensure a daily review of separated youth to determine if separation 519 Last ⁋ remains necessary. ☒ ☐ ☐ 501.7.1 ⁋ 4 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and 601 Room Confinement (RC) implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions The agency reported 50 incidents of Room Code Section 208.3. The placement of a youth in Confinement in 2021, more than identified in room confinement shall be accomplished in 2019 (25) and 2018 (11). accordance with the following guidelines: After a safety and security related incident, staff initiate a RC Log which prompts them to initiate specific documentation practices and alerts to senior staff. Agency policy and procedures include the staff recording behavior and attempts to remove the youth from RC status as soon as the threat is minimized. When this happens, youth agree to articulated behaviors in a contract format to document the expectations when removed. In most cases, the youth return to regular unit activities. ☒ ☐ ☐ We reviewed 21 RC incidents involving 14 youth (two youth had 9 incidents) and found the agency utilizes RC for appropriate behavior related incidents that pose a safety and security risk to other youth, staff, or the facility operations. Staff and supervisors provided appropriate responses to reintegrate youth to programming, including behavior health input and involvement. Safety check logs and behavior health intervention documentation were included in the reviewed incidents. We provided technical assistance regarding RC going into the day following an incident to include an earlier review to allow youth that will reintegrate to do so before the daily operations, including school, began. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Room confinement shall not be used before other, less restrictive, options have been 601.4 (a) attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☐ ☐ 601.4 (b) convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☐ ☐ 601.4 (c) physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☐ ☐ 601.4.5 (a) confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ 601.4.5 (a) (1) (2) Consult with mental health or medical staff. ☒ ☐ ☐ 601.4.5 (a) (2) (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ 601.4.5 (a) (3) reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☐ ☐ 601.4.5 (b) (A) Document the reasons for room confinement and the basis for the 601.4.5 (b)(1) extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met ☒ ☐ ☐ 601.4.5 (b)(2) in order to integrate the youth to general population. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Obtain documented authorization by the facility superintendent or his or her ☒ ☐ ☐ 601.4.5 (b)(3) designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ 601.1.1 youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ 102.2.1 additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that 400 Facility Emergencies requires a significant departure from normal 400.3.1 Emergency Suspension of Standards institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat 501.7.2 and protect against the spread of a communicable disease for the shortest amount 519 Medical Separation of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN 503 Case Management The facility administrator shall develop and implement written policies and procedures for assessment and case planning. The agency has an operational process to complete and update Institutional Assessments and Plans originally done by the field DPO and ongoing updates by the assigned CSO. Documents included the original case plan with identified risks and needs and ongoing plans targeting service delivery for the youth. Educational progress from Providence School, case notes and hours from Behavior Health Services, and youth chrono notes from facility staff all contribute to the overall plan while the youth is detained. ☒ ☐ ☐ The plans are completed by staff and reviewed by supervisors. The plan documents education, substance abuse, aggression, anti-social environments, family, impulsivity, remorse, and violence; articulating a plan and discussion points for each. We reviewed 17 IAP’s for 11 youth and found each had an individualized plan, including the most significant areas to address with targeted services. The plans are reviewed every 30 days to show progress or to re-direct services. (a) Assessment: The assessment is based on information collected 503.3 ⁋ 2 during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☐ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Institutional Case Plan: (1) A case plan shall be developed for each youth ☒ ☐ ☐ 503.3.1 held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: ☒ ☐ ☐ (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☐ ☐ 503.3.1 (c) (B) a plan for meeting the objectives that includes a description of program resources ☒ ☐ ☐ 503.3.1 (b) needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and ☒ ☐ ☐ 503.3.1 (c) discussion of the plan with the youth; (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed 503.3.1 ☒ ☐ ☐ for post dispositional youth in accordance with 516.3; 516.5 (Releases) Section 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be 503.3.1 (a) developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES 503.5 703.3 Counseling Services The facility administrator shall develop and implement POC.03.C.1 written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: The agency requires the assigned CSO to meet with the youth weekly to ensure he or she are progressing as expected or to assist ☒ ☐ ☐ with any difficulty in the program. We reviewed case Chrono’s and Critical Case meeting notes which address any noted positive or negative behaviors displayed in the program. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) youth will receive assistance with needs or concerns that may arise; 703.3 (a)(1) ☒ ☐ ☐ POC.03.C.1(a) (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, 703.3 (a)(2) clergy, probation officer, or other public official; ☒ ☐ ☐ and, POC.03.C.1 (b) (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ 703.3 (a)(2) 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE 511 Use of Force (UF) The facility administrator, in cooperation with the 511.3 ⁋ 6 responsible physician, shall develop and implement 511.3.3 Health Care assistance in developing written policies and procedures for the use of force, policy which may include chemical agents. Force shall never 301 Use of Force-Administration Manual be applied as punishment, discipline, retaliation or treatment. There were 130 use of force incidents in (a) At a minimum, each facility shall develop policies 2021, 46 involving the use of OC Spray. and procedures which: This is down significantly from the 183 in 2019 and 178 in 2018. We reviewed 17 UF incidents reports and found the agency documents the efforts to use the least restrictive option when available. Staff are required to include the circumstances leading to the use of force and justify why force was used. The Supervisor on duty is also required to write a Use of Force Report to include a summary of the incident, Supervisor actions (including review of video and interviews with involved ☒ ☐ ☐ staff), and lastly, the Supervisors Evaluation, which details the assessment of staff response and critique of the staff actions. Each month the agency conducts a UF Review of any UF incident through a committee consisting of the Facility Managers, Supervisors, and staff involved. All documentation and video footage are presented so the committee can determine if the incident was within policy. The outcome for the Review Committee is: A – Within Policy; B – Within Policy but training identified; C – Staff actions referred to Professional Standards Unit; and D – Other. Our review found 11 incidents were within policy and 6 were within policy but staff were referred for training to address the area noted. These incidents involved processes for UF incidents including activation of duress, holstering of OC spray and or staff positioning. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 511.3 ⁋ 1 1302 to ensure the safety and security of youth, ☒ ☐ ☐ 511.3.1 Factors to determine Reasonableness staff, others and the facility. of Force. (2) outline the force options available to staff including both physical and non-physical 511.5 ☒ ☐ ☐ options and define when those force options are 511.5.1 FPO.08.F.1 appropriate. (3) describe force options or techniques that are 511.10 (l) expressly prohibited by the facility. 511.5.1 ⁋ 1 and 3 In policy, the only prohibited use of force is the Carotid Hold. If time allows, the agency operational procedure promotes a use of ☒ ☐ ☐ force team approach to an incident, including a supervisor, to determine how and what type of force is appropriate given the circumstances. This process allows for a ‘natural’ de-escalation and the use of the least amount of force necessary. (4) describe the requirements of staff to report any inappropriate use of force, and to take 511.3.2 Duty to Intervene affirmative action to immediately stop it. ☒ ☐ ☐ 511.6 511.6.1 (5) define a standardized reporting format that includes time period and procedure for 511.6 Reporting UF documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. 511.9 UF Review ☒ ☐ ☐ 511.91 UF Review Committee 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up procedures required after use of force incidents 511.6.1 Notifications to Medical, Mental for medical, mental health staff and parents or ☒ ☐ ☐ Health and Parent legal guardians. 517.5 (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☐ ☐ 512.9 Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☐ ☐ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size ☒ ☐ ☐ 511.4 ⁋ 1 and 2 and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☒ ☐ ☐ 511.4.1 or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical 511.4 ⁋ 3 and 5 agents. This shall include that youth who have ☒ ☐ ☐ been exposed to chemical agents shall not be left FPO.08.L.2 unattended until that youth is fully FPO.08.L.4 decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents ☒ ☐ ☐ 511.6.1 Notifications to Medical, Mental involving chemical agents for medical, mental Health and Parent health staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons 511.6 (g) for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☒ ☐ ☐ FPO.08.I.2 time and location of use, decontamination FPO.08.L.4 procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and ☒ ☐ ☐ 300.3.1 regular training in use of force and chemical agents 511.4 when appropriate that address: (1) known medical and behavioral health ☒ ☐ ☐ conditions that would contraindicate certain 511.10 (i) types of force; 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) acceptable chemical agents and the methods of application. ☒ ☐ ☐ 511.4 ⁋ 2 (3) signs or symptoms that should result in ☒ ☐ ☐ immediate referral to medical or behavioral 511.10 (j) health. (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ 511.10 (i) (5) physical training force options that may require the use of perishable skills. 511.3 ⁋ 2 ☒ ☐ ☐ 511.10 (6) timelines the facility uses to define regular training. 300 Training ☒ ☐ ☐ 511.10 Initial and Annual Training 1358 USE OF PHYSICAL RESTRAINTS 512. Use of Restraints UR The facility administrator, in cooperation with the 301.8 Administration Manual responsible physician and mental health director, shall develop and implement written policies and procedures ☒ ☐ ☐ There was no use of restraints as articulated for the use of restraint devices. Restraint devices in this regulation in 2021, the last being in include any devices which immobilize a youth's 2019. Youth needing to be restrained are extremities and/or prevent the youth from being taken to the safety room, which has also not ambulatory. been used this cycle. Physical restraints may be used only for those youth who present an immediate danger to themselves or 512.3 (c) and (e) others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of 512.3 (g) and (l) restraint devices that attach a youth to a wall, floor or 512.5 (a) 1 other fixture, including a restraint chair, or through 512.9 Pregnant Youth affixing of hands and feet together behind the back ☒ ☐ ☐ 512.9.1 (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used 512.5 UR for Movement and Transportation to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager 512.3 (d) may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later 512.3 (j)(1) than two hours from the time of placement. The youth ☒ ☐ ☐ shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the 512.3 (j)(2) ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and 512.3 (j) to ensure the safety and well-being of the youth. 512.7 (e) ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an application of restraints. ☒ ☐ ☐ 512.7 Documentation 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) known medical conditions that would contraindicate certain restraint devices and/or ☒ ☐ ☐ 512.6 (k) techniques. 512.10 (h) (c) acceptable restraint devices. ☒ ☐ ☐ 512.10 (i) (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ 512.10 (j) (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ 512.10 (k) (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or 512.10 (d) in a specified housing area for restrained youth ☒ ☐ ☐ 512.6 (d) which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ 512.3 (m) (h) exercising of extremities. 512.10 (l) ☒ ☐ ☐ 512.6 (k) 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN 512.4 THE FACILITY. 512.5 UR for Movement and Transportation The Facility Administrator, in cooperation with the ☒ ☐ ☐ responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the ☒ ☐ ☐ 512.1 required training. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ 512.5 (a)(1) 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) an individual assessment of the need to apply restraints for movement or transportation that 512.5 (b)(1) includes consideration of less restrictive 512.5 (c)(1) alternatives, consideration of a youth’s known medical or mental health conditions, trauma The agency tracks the use of restraints for the informed approaches, and a process for purposes of 1358, the use of restraints for documentation and supervisor review and approval. youth or staff safety, not for movement. It is a new toggle in the case management system ☒ ☐ ☐ to pull this data for tracking purposes. Of the 17 UF and 21 RC reports reviewed involving 57 youth, 27 youth incidents included the application of restraints for movement to their room. Staff provided justification of the reason for application, as well as the documentation with follow up of the youth’s behavior. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint 512.3 (g) ☒ ☐ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and ☒ ☐ ☐ 512.9 Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES 506 Safety Rooms and Camera Rooms (a) The facility administrator, and where applicable, in 506.3 cooperation with the responsible physician, shall develop and implement written policies and There have been no safety room placements procedures governing the use of safety rooms, as this cycle. Historically, there were four described in Title 24, Part 2, Section 1230.1.13. The placements in 2018 and one in 2019. room shall be used to hold only those youth who ☒ ☐ ☐ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☒ ☐ ☐ 506.4 (e) and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☒ ☐ ☐ 506.4 (a) room; 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) provide for continuous direct visual supervision and documentation of the youth's behavior and 506.4 (c) ☒ ☐ ☐ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☒ ☐ ☐ 506.4 (g) (5) provide for immediate medical assessment, where appropriate, or an assessment at the next 506.4 (h) daily sick call; and, ☒ ☐ ☐ The policy states the assessment shall take place no longer than 12 hours after placement. (6) provide a process for documenting the reason for placement, including attempts to use less 506.4 (i) ☒ ☐ ☐ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and 506.4 (j) exhausted, unless attempting those options poses ☒ ☐ ☐ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☒ ☐ ☐ 506.4 (l) retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☒ ☐ ☐ 506.4 (l) the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety 506.4 (g) ☒ ☐ ☐ room for a period of four hours, staff shall do one or more of the following: Refer to 601.4.5, Room Confinement (1) return the youth to general population. ☒ ☐ ☐ 506.4 (g)(1) (2) consult with mental health or medical staff, ☒ ☐ ☐ 506.4 (g)(1) 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) develop an individualized plan that includes the ☒ ☐ ☐ goals and objectives to be met in order to 506.4 (g)(1) reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an 506.4 (g)(1) individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 513 Searches The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ 513.2 ⁋ 1 staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person 513.1 ⁋ 1 being searched and shall not be conducted for ☒ ☐ ☐ 513.2 ⁋ 1 harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 513.4.1 (a) ☒ ☐ ☐ 4030. 513.4.2 (a) (d) Physical body cavity searches shall only be ☒ ☐ ☐ conducted by a medical professional. 513.4,2 (b) (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor 513.4.2 (b) when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. 501.12 II-A and B ☒ ☐ ☐ 513.5 301.5 II Administrative Manual 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or 513.3 Last ⁋ when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 606 Youth Grievances The facility administrator shall develop and implement 606.3 ⁋ 1 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any The agency reported 67 grievances this condition of confinement, including but not limited to cycle, 35 were filed in 2021, reduced health care services, classification decisions, program significantly from the 79 in 2019 and 82 in participation, telephone, mail or visiting procedures, 2018. The process and form are compliant food, clothing, bedding, mistreatment, harassment or with regulation and policy, allowing youth to violations of the nondiscrimination policy. There shall communicate and staff to be responsive to be no time limit on filing grievances. Policies and the operational procedures used. procedures shall include provisions whereby the facility manager ensures: We reviewed all the grievances filed and found them to be timely and the sanctions appropriate. Staff comments appeared to be a documented conversation, leading the youth to understand the behavior and sanction, or to find resolution for a condition ☒ ☐ ☐ of confinement the youth did not agree with. We provided technical assistance about two of the grievances related to medical issues where probation staff responded. We noted however there were 6 medical related grievances and found the other four were referred to Wellpath for response. The second issue related to staff comments about youth in the unit and in one youths view they were inappropriate. The resolution by the CSO III revealed they would discuss this with the involved staff. We suggested that all grievances be reviewed by an administrator to assure those that involve employee conduct be reviewed for content. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☐ ☐ 606.3 Bullet 1 to have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ 606.3 Bullet 8 supervision staff working in the facility; 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ 606.3 Bullet 2 (d) provision for a prompt review and initial response to grievances within three (3) business days, 606.4.2 ⁋ 3 ☒ ☐ ☐ grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not 606.4.5 (a) ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ 606.4.5 (b) (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ 606.4.3 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly 606.4.5 (a) ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a 606.4.2 ⁋ 4 ☒ ☐ ☐ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual 606.5 ☒ ☐ ☐ harassment. 606.5.1 Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be 606.4.5 (c) ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 206 Report Preparation A written report of all incidents which result in physical 206.4.2 harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, 517 Biological Samples IMPRESSIONS 517.5 UF to Collect DHPO 01.P.1.16 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections The agency policy does not include the use personnel including peace officers, may employ ☒ ☐ ☐ of force to collect DNA. Staff advise the reasonable force to collect blood specimens, saliva youth that their failure to cooperate will samples, and thumb or palm print impressions from result in a return to Court. individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force 511.3.1 that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts 517.5.2 to secure voluntary compliance shall be documented and include an advisement of the ☒ ☐ ☐ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. 517.5.2 The authorization shall include information that ☒ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. 517.5.1 Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 1370 EDUCATION PROGRAM 1003 Youth Education Services (a) School Programs 1003.3 ⁋ 3 The County Board of Education shall provide for the 1003.4 (b)(1) Education Program administration and operation of juvenile court schools in Coordination conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility The Ventura County Office of Education administrators shall develop and implement written operates the Providence School on site at the policy and procedures to ensure communication and facility. The last evaluation revealed coordination between educators and probation staff. comprehensive and frequent communication Culturally responsive and trauma-informed approaches between probation and school staff, with should be applied when providing instruction. Education daily briefings, and thorough monthly staff should collaborate with the facility administrator to meetings with agency administrators. use technology to facilitate learning and ensure safe technology practices. The facility administrator shall request an annual review of each required element of the The evaluation documented a positive and program by the Superintendent of Schools, and a report collaborative relationship. While on-site, we or review checklist on compliance, deficiencies, and met (virtually) with the Director of corrective action needed to achieve compliance with this Alternative Education for the Ventura section. Such a review, when conducted, cannot be County Office of Education (VCOE), delegated to the principal or any other staff of any Stephanie Rodrigues, and Teresa Vega, the juvenile court school site. The Superintendent of Schools site Principal. We discussed the early and shall conduct this review in conjunction with a qualified easy graduation requirements and whether outside agency or individual. Upon receipt of the review, the OE made independent evaluations to the facility administrator or designee shall review each address the need to provide a diploma to a item with the Superintendent of Schools and shall take ☒ ☐ ☐ youth based on their age, credits to date, and whatever corrective action is necessary to address each anticipated length of stay, mostly to ensure deficiency and to fully protect the educational interests that just because a youth is eligible that they of all youth in the facility. evaluate the best case scenario for the youth. Both indicated all assessments are independent. It is significant to note that while on site, 18 of the 27 youth over 18 had a diploma. This is significant because the agency and VCOE have limited post-secondary opportunities for youth beyond enrollment in an on-line local college and Paxton Patterson (PP) vocational education, a few times each week. PP is facilitated by staff and it is regularly cancelled when staff is having to cover call ins. We discussed the VCOE hard line for allowing youth to remain in the classroom or to provide greater opportunities for graduated youth with the agency long-term. VCOE indicated they are open to exploring more options for these youth and provided 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS information about the Career Education Center facility nearby. Although funding would have to come from Probation, graduated youth in custody could attend. Chief Deputy Dowler indicated there are other opportunities in the works for this population and they are coordinating with the community college and local programming options. We discussed these opportunities with Programs DM Sandy Carrillo, who indicated the agency is working on local vocational education within the community college system as indicated by the OE Principal, as well as other programs coming into the facility. (b) Required Elements 1003.2 The facility school program shall comply with the State 1003.3 Education Code and County Board of Education policies, 1003.4 (b)(1) all applicable federal education statutes and regulations 1003.5 and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff 1003.3 (a) shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited ☒ ☐ ☐ 1003.5 ⁋ 3 to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California 1003.5 ⁋ 3 ☒ ☐ ☐ Department of Education shall be made available to eligible youth. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ 1003.4 (o)(1) (4) Administration of the High School Equivalency Tests as approved by the California Department 1003.5 ⁋ 3 ☒ ☐ ☐ of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☐ ☐ 1003.5 ⁋ 4 progress towards grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile 1003.5 ⁋ 2 court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security 1003.4 (a) status, disciplinary or separation status, 1003.4 (g)(1) including room confinement, except when 1003.8 providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1003.7 ⁋ 1 (1) Positive behavior management will be implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may ☒ ☐ ☐ 1003.7 ⁋ 2 affect the educational programming of students. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Education Code, expulsion/suspension from 1003.7 ⁋ 3 school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and 1003.4 (g) procedures that address the rights of any student ☒ ☐ ☐ who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1003.3 ⁋ 2 (1) State and federal laws and regulations shall be 1003.4 (a) observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that 1003.4 (m) ☒ ☐ ☐ addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1003.4 (c)(1) ☒ ☐ ☐ (1) Youth shall be interviewed after admittance and 1003.4 (h) a record maintained that documents a youth's 1003.4.1 educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ 1003.4.1 (B) Home Language Survey and the results of the State Test used for English language ☒ ☐ ☐ 509.9.2 proficiency; (C) Needs and services of special populations as defined by the State Education Code, 701.4 (f) ☒ ☐ ☐ including but not limited to, students with 1003.4 (e) special needs. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) Discipline problems. ☒ ☐ ☐ 1003.7 (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to 1003.4 (c) ☒ ☐ ☐ determine the youth's general academic 1003.4.1 ⁋ 1 functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary ☒ ☐ ☐ education plan shall be developed for each youth 1003.4.1 ⁋ 1 within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the 1003.4.1 youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1003.4 (i) (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for 1003.4 (i) ☒ ☐ ☐ course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1003.4 (n) (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1003.6 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND EXERCISE. 1002 Programs, Recreation and Exercise 1002.2 The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three 1002.3 ⁋ 1 hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding 1002.3 ⁋ 2 by the administrator/manager or designee that a youth ☒ ☐ ☐ 1002.7 ⁋ 4 represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ 1002.3 ⁋ 3 There will be a written annual review of the programs, recreation, and exercise by the responsible agency to 1000.3 (l) ensure content offered is current, consistent, and relevant to the population. A review of Programming at the Juvenile Facility was completed on March 8, 2022, by ☒ ☐ ☐ DM Sandra Carrillo. The review acknowledged program needs for male and female youth, that they would be age appropriate, and targeted based on identified needs. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily 1002.6 programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and Although the agency has many programming linguistically appropriate, or pro-social interventions options, the administration and organization and activities designed to reduce recidivism. These of the programs, especially those facilitated programs should be based on the youth’s individual by staff, were not as formal or structured as needs as required by Sections 1355 and 1356. Such necessary. Youth were not being engaged programs may be provided under the direction of the for the purpose of the programs and doing ☒ ☐ ☐ Chief Probation Officer or the County Office of certain ‘programs’ without facilitation and Education and can be administered by county on their own. partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. We provided technical assistance to ensure managers have control over the schedule and Programs may include but are not limited to: ensure programs were facilitated as stated in the program description. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; 1000.2 (2) Management of Stress and Trauma; 1000.3 (3) Anger Management; Available programs provided by Probation (4) Conflict Resolution; staff include: Healthy Lifestyles - Women of Substance Men of Honor (WOSMOH); (5) Juvenile Justice System; Reins of HOPE (equine therapy); Paxton (6) Trauma-related interventions; Patterson (Construction trades program); Providence Scholars Program (online (7) Victim Awareness; college); Interactive Targeted Workbooks (8) Self-Improvement; (Carey Guides); Interactive Journaling; Ventura County Arts Council (art, guitar, (9) Parenting Skills and support; poetry, drumming and mural painting); Boys and Girls Club Program; Book Club; Release (10) Tolerance and Diversity; Prep; ADPS Tablets (TAY and long term (11) Healing Informed Approaches; commitment youth); STEPS-Y; Word on the ☒ ☐ ☐ Street; City Impact; Forever Found (CSEC (12) Interventions by Credible Messengers; youth); Futsal: basketball; and, Music N (13) Gender Specific Programming; Society. (14) Art, creative writing, or self-expression; Ventura County Behavior Health provides (15) CPR and First Aid training; the following: Dialectical Behavior Therapy (DBT); Drug and Alcohol Programs (16) Restorative Justice or Civic Engagement; (individual and group); Moral Recognition Therapy (MRT); Gender Specific Services; (17) Career and leadership opportunities; and, Anger Management and Conflict Resolution. (18) Other topics suitable to the youth population. Landscaping, Girls Inc, Pawsitive Steps, New Beginnings, Therapy Dogs, and Career Technical Education programming is currently suspended while the agency looks for new providers. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to 1002.5 unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle ☒ ☐ ☐ 1002.4 activity each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. 1002.7 ⁋ 3 ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM 1007 Religious Programs The facility administrator shall provide access to 1007.3 ⁋ 2 religious services and/or religious counseling at least 1007.3.1 once each week. Attendance shall be voluntary. A youth shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious ☒ ☐ ☐ The agency has religious providers in each programs. unit one day per week. Youth have the Religious programs shall provide for: opportunity to meet with them or request a contact anytime. (a) opportunity for religious services and practices; ☒ ☐ ☐ 1007.3.1 (b) availability of clergy; and, ☒ ☐ ☐ 1007.12 (c) availability of religious diets. ☒ ☐ ☐ 1007.5 1373 WORK PROGRAM 1005 Youth Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING 1008 Youth Visitation The facility administrator shall develop and implement 1008.3.2 written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing Due to the Pandemic, visitation has in loco parentis, and children of youth. Other family fluctuated from virtual communication to in- members, such as grandparents and siblings, and ☒ ☐ ☐ person. At the time of the inspection, youth supportive adults, may be allowed to visit with the are able to have a virtual visit 2 times per approval of the facility administrator or designee, and in week and call daily. The agency hopes to conjunction with the youth’s case plan or in the best return to in-person visitation soon, as soon as interest of the youth. the Ventura County Public Health Agency allows it. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. 1008.6 (f) Visitation shall not be denied solely based on the visitor’s 1008.6 Last Paragraph criminal history. The staff shall determine in each case, 1008.5 Visitation Schedule whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but 1008.3.2 ⁋ 2 ☒ ☐ ☐ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, 1008.8 shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ 1008.3.2 ⁋ 3 visiting. 1375 CORRESPONDENCE 1001 Correspondence The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ 1001.3 ⁋ 1 (b) youth may send two letters per week postage free; 1001.8 (a) ☒ ☐ ☐ Youth are able to send seven letters each week postage free. (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder 1001.4 ⁋ 1 of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is 1001.6 ⁋ 2 ☒ ☐ ☐ reasonable cause to believe facility safety and 1001.6.1 security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1006.2 Youth Telephone Policy The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 602 Youth Access to Courts and Counsel ☒ ☐ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ 602.3 (a) (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ 602.3 (b) (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ 602.3 (c) 1390 DISCIPLINE 600 Youth Discipline The facility administrator shall develop and implement 600.3.1 Rules and Sanctions written policies and procedures for the discipline of 600.6 Bullet 14 youth that shall promote acceptable behavior; including 1009.3 Behavior Modification Plan the use of positive behavior interventions and supports. ☒ ☐ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ 600.6 Bullet 13 and 14 (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☒ ☐ ☐ 600.6 Bullet 7 (c) full nutrition; ☒ ☐ ☐ 600.6 Bullet 4 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) contact with parent or attorney; ☒ ☐ ☐ 600.6 Bullet 16 and 19 (e) exercise; ☒ ☐ ☐ 600.6 Bullet 11 (f) medical services and counseling; ☒ ☐ ☐ 600.6 Bullet 15 and 20 (g) religious services; ☒ ☐ ☐ 600.6 Bullet 20 (h) clean and sanitary living conditions; ☒ ☐ ☐ 600.6 Bullet 14 (i) the right to send and receive mail; ☒ ☐ ☐ 600.6 Bullet 18 (j) education; and, ☒ ☐ ☐ 600.6 Bullet 20 (k) rehabilitative programming. ☒ ☐ ☐ 600.6 Bullet 20 The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. 600.4 Minor Rules Such rules and penalties shall include both major 600.5 Major Rules violations and minor violations, be stated simply and 600.7 Sanctions ☒ ☐ ☐ affirmatively, and be made available to all youth. 1009 Behavior Management Program Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS 600.3 Discipline Process The facility administrator shall develop and implement written policies and procedures for the administration The agency uses two separate forms for of discipline which shall include, but not be limited to: Disciplinary Due Process. First, the Notice of Discipline, includes a summary of the incident and proposed sanction. The second form is the Hearing Form, currently used for every due process incident. The form allows the youth to write their version of the incident and to list any witnesses. There is also an area to list the staff who assisted with the form or a box to check if no one was requested to help the youth. Prior to the discipline hearing, the assigned Hearing Officer reviews video of the incident and all reports. Once a finding is made, the youth is notified and is offered an opportunity to appeal. Appeal forms are available in every living unit. We provided technical assistance to include the opportunity to allow the youth to either ☒ ☐ ☐ request a hearing or indicate they do not want a hearing if they agree to the Notice and Proposed Sanction. If the minor agrees and does not want a hearing, then the process is complete. They would then have the youth sign the form acknowledging no further action is requested. If the youth wants the hearing, then the existing process is fine. Our guidance is to simplify and shorten the operational responsibilities of staff. We reviewed 22 of the 133 Due Process incidents for 2021, including the Incident Report and subsequent documentation. The form prompts staff to follow the process and the documentation was clear. Of the incidents reviewed, 9 filed an appeal to the facility manager. The process for each incident started the same day as initiated and was resolved that day. We found the policy and process exceeds regulation. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ 600.3 (a) (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ 600.6 Bullet 1 (c) definition of major and minor rule violations and their consequences, and due process requirements; 600.4 ☒ ☐ ☐ 600.5 (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ 600.3.1 ⁋ 2 (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct 600.4 Minor Rules imposing a minor consequence. Discipline shall be ☒ ☐ ☐ 600.8 Documentation accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall be documented and require the following: ☒ ☐ ☐ 600.5 (1) written notice of violation prior to a hearing; ☒ ☐ ☐ 600.5.3 (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☐ ☐ 600.5.7 language learners; (3) hearing by a person who is not a party to the incident; ☒ ☐ ☐ 600.5.4 ⁋ 2 (4) opportunity for the youth to be heard, present evidence and testimony; ☒ ☐ ☐ 600.5.5 (5) provision for youth to be assisted by staff in the hearing process; ☒ ☐ ☐ 600.5.3 (6) provision for administrative review. ☒ ☐ ☐ 600.5.10 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) violations that result in a removal from camp or commitment program, but not a return to court, will 600.7.1 ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. VCPA: Policy 705 Communicable Disease Policy, Youth The health administrator/responsible physician, in Policy 705.3 Procedure cooperation with the facility administrator and the local ☒ ☐ ☐ Policy 1203 Communicable Disease Policy, health officer, shall develop written policies and Members (Staff) procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Intake health screening procedures; VCPA: Policy 705.3 (c) Procedure Coronavirus (COVID-19) PRE-BOOKING PROCEDURES The above operational procedures address each criterion to admit a youth into the facility, including a Questionnaire and the taking of the youth temperature. If an affirmative response to either, medical staff refer the youth to be cleared and to be housed in the Medical Isolation unit until two clear COVID-19 tests. Intake and Medical Isolation Procedures This process calls for testing of all youth entering the facility. Each new admission that is symptomatic or presents with ☒ ☐ ☐ positive intake responses will be placed in the Medical Isolation Unit. All Asymptomatic youth will be placed in the Intake Unit on Medical Bed Rest pending the results of their COVID-19 test. If cleared, they will be placed in General Population. If a positive result, youth will be transferred to the Medical Isolation Unit. VCPA Directive: All staff/others entering the facility must have none of the following symptoms: Fever above 99.5; cough; shortness of breath; and, any cold or flu like symptoms. VCPA Juvenile Facility COVID-19 Update: This posted process outlines education on hygiene, training, cleaning, programming, visiting, and screening of youth and staff/agency partners. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Identification of relevant symptoms; Intake and Medical Isolation Procedures This process calls for testing of all youth entering the facility. Each new admission that is symptomatic or presents with positive intake responses will be placed in ☒ ☐ ☐ the Medical Isolation Unit. All Asymptomatic youth will be placed in the Intake Unit on Medical Bed Rest pending the results of their COVID-19 test. If cleared, they will be placed in General Population. If a positive result, youth will be transferred to the Medical Isolation Unit. (c) Referral for medical evaluation; Coronavirus (COVID-19) PRE-BOOKING PROCEDURES The above operational procedures address each criterion to admit a youth into the ☒ ☐ ☐ facility, including a Questionnaire and the taking of the youth temperature. If an affirmative response to either, medical staff refer the youth to be cleared and to be housed in the Medical Isolation unit until two clear COVID-19 tests. (d) Treatment responsibilities during detention; VCPA Policy 705.3 (d) Compliance with all relevant laws and regulations related to communicable diseases. VCPA Policy 705.4.3 Medical Consultation, Evaluation and Treatment ☒ ☐ ☐ VCPA: Youth Face Mask Protocol and Expectations This process outlines the expectations of youth during detention. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Coordination with public and private community- based resources for follow-up treatment; VCPA Policy 705.3 (d)(2) Coordinating ☒ ☐ ☐ with community-based resources for follow-up treatment of youth. (f) Applicable reporting requirements; and, VCPA Policy 705.4.2 Supervisor Response and Reporting Requirements ☒ ☐ ☐ Additionally, the VCPA reports all instances of COVID-19 information to their local PH Agency and to BSCC weekly. (g) Strategies for handling disease outbreaks. VCPA Policy 703 (d)(3) Developing ☒ ☐ ☐ strategies for handling communicable disease outbreaks. The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency coordinates policies with local identified by the local health officer and currently Public Health and CDC directives in recommended public health interventions. ☒ ☐ ☐ response to the Coronavirus Pandemic. These policies were updated in 2020. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) 702.3 Youth Access to Health Care The health administrator, in cooperation with the 702.3 (b) and (c) Unimpeded Access to facility administrator, shall develop policy and ☒ ☐ ☐ Health Care Services procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE 802.6 Clothing Issue The youth’s personal clothing, undergarments and footwear may be substituted for the institutional 363.1 Clothing Exchange ☒ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☐ ☐ 802.6 Paragraph 1 tears. (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; ☒ ☐ ☐ 802.6 Paragraph 2 Bullet 1 and 4 (2) Outer garments; ☒ ☐ ☐ 802.6 Paragraph 2 Bullet 2 (3) New non-disposable underwear which shall remain with the youth throughout their stay, ☒ ☐ ☐ 802.6 Paragraph 2 Bullet 3 and 5 and; (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ 802.6 Paragraph 2 Bullet 3 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and 802.7 dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ 802.6 Paragraph 2 Bullet 6 1482 CLOTHING EXCHANGE 802.6 Paragraph 1, 4, 5, and 6 The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Procedure 321 There shall be written policies and site-specific FPO.07.B.1 procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS 802.8 Personal Hygiene of Youth There shall be written policies and site-specific procedures developed and implemented by the facility Procedure 362 Personal Hygiene administrator for the availability of personal hygiene ☒ ☐ ☐ FPO.09.E.1 items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ 802.8 Paragraph 2 Bullet 4 Procedure 362.1 (f) (b) Toothpaste; 802.8 Paragraph 2 Bullet 3 ☒ ☐ ☐ Procedure 362.1 (f) (c) Soap; 802.8 Paragraph 2 Bullet 1 ☒ ☐ ☐ Procedure 362.1 (f) (d) Comb; 802.8 Paragraph 2 Bullet 2 ☒ ☐ ☐ Procedure 362.1 (f) 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Shaving implements; 802.8 Paragraph 2 Bullet 5 ☒ ☐ ☐ Procedure 362.1 (f) (f) Deodorant; 802.8 Paragraph 2 Bullet 8 ☒ ☐ ☐ Procedure 362.1 (f) (g) Lotion; ☒ ☐ ☐ 802.8 Paragraph 2 Bullet 9 (h) Shampoo; and, 802.8 Paragraph 2 Bullet 10 ☒ ☐ ☐ Procedure 362.1 (f) (i) Post-shower conditioning hair products. 802.8 Paragraph 2 Bullet 11 ☒ ☐ ☐ Procedure 362.1 (f) Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged 802.8 Paragraph 4 safety razors, electric razors, and other shaving ☒ ☐ ☐ 604.4 Shaving instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 75 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1486 PERSONAL HYGIENE Procedure 362.1 (a) and (i) There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING 604.4 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) 604.3 Haircuts Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☐ ☐ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE 802.5 Bedding Issue Clean laundered, suitable bedding and linens, in good ☒ ☐ ☐ repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ 802.5 (b) regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ 802.5 (e) (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ 802.5 (c) 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 76 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) One towel; and, ☒ ☐ ☐ 802.5 (d) (e) One blanket or more, up on request ☒ ☐ ☐ 802.5 (a) 1501 BEDDING LINEN EXCHANGE 802.5 Paragraph 2 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ 802.5 (a)2 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE 800 Housekeeping and Maintenance The facility administrator shall develop and implement Procedure 317 written policies and site-specific procedures for the FPO.06.M.1 Facility Sanitation, Safety and maintenance of an acceptable level of cleanliness, repair Maintenance and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 77 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☐ ☒ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC The Ventura County Counsel has determined 5633, Sec 223, State Plans (a)[12]) all youth age 18 or older must be separated Are adult inmates held in the facility? (When a person from youth under age 18, which conflicts in detention is proceeding through the adult court, with SB 823, the Federal JJDPA and WIC ☐ ☒ ☐ AND that person is 18 years of age or older that 208.5. We consider all youth detained on a person is an adult inmate.) juvenile petition to be eligible for comingled housing, therefore, do not find Ventura in violation of this statute. If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 78 - J453 JUV PRO-Eff. 01-01-2019 Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7727 7728 Ventura Detention and Commitment JH Camp PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7727 7728 FACILITY NAME: Ventura County Detention Facility FACILITY TYPE: JH/Camp Ventura County Commitment Facility 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): XXX FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 18-22, 2022 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; There are four weapons locker areas in the X facilities: two at the staff entrance, one at the Court entrance and one at the Public entrance. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used for the X reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; The facilities have a small safe in the staff station X and a larger safe in property storage. 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X All Holding Rooms are wet rooms. A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 7727 7728 Ventura Detention and Commitment JH Camp PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 7727 7728 Ventura Detention and Commitment JH Camp PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Contain a bed as specified in 1230.2.5. X 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms The agency has made the decision to allow Dayrooms shall contain 35 square feet of floor area per unfettered access to the entire unit space in X youth, contain tables and seating to accommodate the Sycamore, Matilija and Wheeler Units by maximum numbers of youth allowed access at a given time. maintaining open accordion doors in each unit. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. Each unit has a paved outside space as well as a Indoor/outdoor physical activity and recreation areas shall multipurpose indoor area. be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single dimension less than 40 feet. Each unit has small outdoor recreation areas that X are not included in the total recreation area requirements due to size limits. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall be X for education. 7727 7728 Ventura Detention and Commitment JH Camp PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. The facilities medical area is large and exceeds There must be a minimum of one suitably equipped medical minimum standard as there are two rooms for X examination room in every juvenile facility. medical exams/procedures and one room for dental services. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no single dimension less than 7 feet; X The total floor space is 155 sq. feet 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 7727 7728 Ventura Detention and Commitment JH Camp PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. There are permanent tables in each dayroom space Dining areas in juvenile facilities shall contain a minimum X for consuming meals. of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. The facilities have an Emergency power backup There shall be a source of emergency power in all juvenile generator powered by gasoline which can provide facilities capable of providing minimal lighting in all living power up to three days and refilled as necessary. X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). 7727 7728 Ventura Detention and Commitment JH Camp PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, Probation staff provide supervision of youth in the X basement of the Court Building adjacent to the facility. 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. 7727 7728 Ventura Detention and Commitment JH Camp PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 7727 7728 Ventura Detention and Commitment JH Camp PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. There are four weapons locker areas in the Weapons lockers are required in all secure juvenile facilities X facilities: two at the staff entrance, one at the and shall be located outside the secure area of the facility. Court entrance and one at the Public entrance. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7727 7728 Ventura Detention and Commitment JH Camp PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7727 7728 FACILITY: VCPAJF Detention Program TYPE: JH RC: 180 VCPAJF Commitment Program Camp 240 FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 20, 2022 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds Court Basement Holding Holding A Holding 2001 1 (10) (10) 15.4’ X 14.3’ 1 220 sq. ft; 15.4’ bench 1 Holding 2001 1 (5) (5) 8.5’ X 8.2’ 1 1 70 sq. ft; 8.2’ bench 2 Holding 2001 1 (4) (4) 8.5’ X 6.8’ 1 1 58 sq. ft; 6.8’ bench 3 Holding 2001 1 (4) (4) 8.5’ X 6.8’ 1 1 58 sq. ft; 5.8’ bench (pillar reduces bench space) 4 Holding 2001 1 (4) (4) 8.5’ X 6.8’ 1 1 58 sq. ft; 6.8’ bench 5 Holding 2001 1 (4) (4) 8.5’ X 6.8’ 1 1 58 sq. ft; 6.8’ bench 6 Holding 2001 1 (5) (5) 8.5’ X 7.4’ 1 1 63 sq. ft; 7.4’ bench Holding B Holding 2001 1 (12) (12) 17.3’ X 18.5’ 1 1 320 sq. ft; 18.5’ bench Note: The basement holding area is staffed and operated by the Probation Department and inspected in conjunction with the JH. Floors 1 and 2 are staffed and operated by the Sheriff’s Department and inspected as an adult court holding facility. Intake Group 2001 1 0 (6) 11’3” x 9’3.5” Holding Safety 2001 1 (1) 70.4 sq. feet Room 1-5 Holding 2001 5 (5) 66 sq. feet 1 1 1 There are 3 showers in intake. 1-2 Medical 2001 2 155.11 sq. feet Multi- 2001 1 94’ x 29’4” = This space is used for program space in the intake Purpose 2757.02 sq. feet area. Program *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 27727 7728 Ventura Detention and Commitment JH Camp LASE 20-22 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds Room Balcom I This unit is being used for Overflow of Under 18 Detention Male Youth Dayroom 2001 1 1 1 1 3 Special Housing, single story Single 2001 20 1 1 20 70 sq. feet 1 1 1 . 2 ADA rooms- 110 sq. feet Classroom 2001 1 (20) 728 sq. feet Balcom II This unit was unoccupied and is being used for a Recreation Unit, Canteen and Multi-Sensory De-escalation Room (MSDR). Dayroom 2001 1 1 1 1 3 Special Housing, single story Single 2001 12 1 1 12 70 sq. feet 1 1 1 2 ADA rooms- 110 sq. feet Double 2001 4 2 2 8 Classroom 2001 2 (10) (20) 450 sq. feet Balcom III This unit was unoccupied and is only used for under 18 Male and Female Intake. Dayroom 2001 1 1 1 1 3 Special Housing, single story Single 2001 20 1 1 20 70 sq. feet 1 1 1 2 ADA rooms- 110 sq. feet Classroom 2001 1 (20) 727 sq. feet Balcom Safety 2001 2 (1) (2) 64.66 sq. feet Hallway Room Sycamore 1 and 2/Name Change to Sycamore 1 This unit houses detention and commitment youth under 18, fifteen youth on either side. Dayroom 2001 1 2 2 2 6 16 rooms upstairs, 14 rooms downstairs ADA 2001 2 1 1 2 10’3” x 10’ 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 27727 7728 Ventura Detention and Commitment JH Camp LASE 20-22 - 2 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds single Single 2001 28 1 1 28 7’ x 10’ 1 1 1 Classroom 2001 2 (15) 594 sq. feet Sycamore 3 and 4/ Name Change to Sycamore 1 This unit was vacant. Dayroom 2001 1 2 2 2 6 16 rooms upstairs, 14 rooms downstairs ADA 2001 2 1 1 2 10’3” x 10’ 1 1 1 single Single 2001 28 1 1 28 7’ x 10’ 1 1 1 Classroom 2001 2 (15) 594 sq. feet Matilija 1 and 2/Name Change to Matilija 1 This unit is Medical Isolation on one side and over 18 Female youth on the other. Dayroom 2001 1 2 2 2 6 16 rooms upstairs, 14 rooms downstairs ADA 2001 2 1 1 2 10’3” x 10’ 1 1 1 single Single 2001 28 1 1 28 7’ x 10’ 1 1 1 Classroom 2001 2 (15) 594 sq. feet Matilija 3 and 4/Name Change to Matilija 2 This unit is for over 18 female (sleeping) and over 18 / SYTF male youth. Dayroom 2001 1 2 2 2 6 16 rooms upstairs, 14 rooms downstairs ADA 2001 2 1 1 2 10’3” x 10’ 1 1 1 single Single 2001 28 1 1 28 7’ x 10’ 1 1 1 Classroom 2001 2 (15) 594 sq. feet Anacapa Building 1 - 4 All Anacapa space is vacant for sleeping purposes. The dayrooms are being used for Commitment Programming space. Classrooms 2001 4 (15) (60) 590 sq. feet *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 27727 7728 Ventura Detention and Commitment JH Camp LASE 20-22 - 3 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds 1 Dayroom 2001 1 (33) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” Note: This unit houses the Boys and Girls Club 2 Dayroom 2001 1 (33) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” Note: This unit houses the Paxton Patterson Program. 3 Dayroom 2001 1 (33) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” 4 Dayroom 2001 1 (33) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” Santa Cruz Building 1 - 4 All Santa Cruz space is vacant for sleeping purposes. The classrooms are sometimes being utilized for Commitment schooling. Classrooms 2001 4 (15) (60) 590 sq. feet 1 Dayroom 2001 1 (33) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” 1 1 1 single *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 27727 7728 Ventura Detention and Commitment JH Camp LASE 20-22 - 4 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds Single 2001 2 1 1 2 7’ x 10’ 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” 2 Dayroom 2001 1 (33) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” 3 Dayroom 2001 1 (33) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” 4 Dayroom 2001 1 (33) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” Santa Rosa Building 1 - 4 The Santa Rosa Building is being used for storage and/or staff training. Classrooms 2001 4 (15) (60) 590 sq. feet 1 Dayroom 2001 1 (33) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” 2 Dayroom 2001 1 (33) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 27727 7728 Ventura Detention and Commitment JH Camp LASE 20-22 - 5 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds single Single 2001 2 1 1 2 7’ x 10’ 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” 3 Dayroom 2001 1 (33) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” 4 Dayroom 2001 1 (33) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” Wheeler I and II Wheeler I is unoccupied. Dayroom 2001 1 2 2 2 6 16 rooms upstairs, 14 rooms downstairs ADA 2001 2 1 1 2 10’3” x 10’ 1 1 1 single Single 2001 28 1 1 28 7’ x 10’ 1 1 1 Classroom 2001 2 (15) 594 sq. feet Wheeler II is unoccupied. Dayroom 2001 1 2 2 2 6 16 rooms upstairs, 14 rooms downstairs ADA 2001 2 1 1 2 10’3” x 10’ 1 1 1 single Single 2001 28 1 1 28 7’ x 10’ 1 1 1 Classroom 2001 2 (15) 594 sq. feet Historical Perspective of all Facility Space: Through the 2014-2016 Inspections Cycle, the Agency housed youth in separate and distinct living spaces for detention and committed programs. From 2016-2019, the agency continued to house some committed youth in the Commitment space of Balcom I, II, and III but the other buildings: Ana Capa, Santa Cruz and Santa Rosa, remained unoccupied for sleeping purposes and the day space was only used for programming. Since 2020, the agency has only used the previously *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 27727 7728 Ventura Detention and Commitment JH Camp LASE 20-22 - 6 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds identified detention space in Sycamore 1/2 and 3/4; Matilija 1/2 and 3/4; and Wheeler 1/2 and 3/4. The 1-2 and 3-4 designations are realistically one living space separated by an accordion door. The agency has plans to consolidate those units to have two living units with 30 youth in each, only utilizing the accordion doors to separate programming as needed. Moving forward, the detention units for Sycamore, Matilija and Wheeler will be classified as 1 and 2 only, as referenced above. For purposes of the 2020-2022 Inspection, only Sycamore and Matilija housed youth in both detention and commitment. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 27727 7728 Ventura Detention and Commitment JH Camp LASE 20-22 - 7 - J460 LAS JUV.dot (03/01)