Ventura PROB (2025-2026 inspection cycle)

December 15, 2025 Ronald Miller II, Chief Probation Officer Ventura County Probation Department 800 South Victoria Avenue Ventura, CA 93009 2025-2026 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, VENTURA COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Miller: The 2025-2026 Comprehensive Inspection of the Ventura County Probation Department has been completed. A pre-inspection briefing was held on Tuesday, February 25, 2025, and the following facilities were inspected between September 29, 2025, and October 3, 2025: FACILITY NAME BSCC # FACILITY TYPE VCPAJH Detention Services 7727 JH VCPAJF Commitment Services 7728 CAMP Ventura Secure Youth Treatment Facility at DS 7740 SYTF Ventura Secure Youth Treatment Facility at CS 7741 SYTF These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition to the inspection(s) by the BSCC, Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. INSPECTION RESULTS We identified no items of noncompliance with Title 15 Minimum Standards. Refer to the attached Title 15 Procedures Checklist for detailed information. No items of noncompliance were identified with Title 24 Minimum Standards. Refer to the Physical Plant Evaluation and Living Area Space Evaluation attachments for information related to Rated Capacity. Ronald Miller II Chief Probation Officer Page 2 An Exit Briefing was held on Thursday, October 2, 2025; BSCC staff presented an inspection overview and discussed technical assistance and best practice recommendations. * * * Please email me at Eric.Raley@bscc.ca.gov or call (916) 336-7165 if you have any questions. Sincerely, ERIC RALEY Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Ventura County Juvenile Court* Chair, Juvenile Justice Commission, Ventura County* Chair, Board of Supervisors, Ventura County* County Administrator, Ventura County* Andy Souza, Chief Deputy, Ventura County Probation Agency *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7727+ Ventura PROB JH Camp SYTF CI LTR 25-26 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7727 FACILITY NAME: Ventura County Probation Agency Juvenile Facilities (VCPAJF) FACILITY TYPE: Juvenile Hall Detention Services PERSONS INTERVIEWED INCLUDE: Chief Deputy Andy Souza; Division Manager Heidiann Cobos; Division Manager Teresa Jimenez; Division Manager John Declan Tormey; Supervising Deputy Probation Officer Christopher Martinez; Supervising Deputy Probation Officer Travis Prater; Supervising Deputy Probation Officer Holly Jacinto; Supervising Deputy Probation Officer Karen Sewell; Senior Deputy Probation Officer Jill Pollonais; Senior Deputy Probation Officer Rebecca Jimenez; Deputy Probation Officer I Daniel Wortman; Deputy Probation Officer I Sarah Ross; Deputy Probation Officer I Carlos Mercado. Male youth ages 17 – 24; female youth ages 15 - 18 Wellpath Medical Services Regional Director Brian Smith; Health Services Administrator Shirley Scott; Medical Assistant Taylor Mathis; Ventura County Behavioral Health Clinical Administrator Marcus Lopez; Senior Behavioral Health Manager Doctor Thomas Taylor; Ventura County Food and Laundry Services Manager Jose Cruz; Ventura County Office of Education Assistant Principal Linda Stevens; Director of Alternative Education Stefanie Rodriguez; Transition Specialist Monica Roman; School Office Manager Monica Ceniceros; Counselor Nicole Garr FIELD REPRESENTATIVE: Eric Raley DATE: September 29 - October 3, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF Policy 103, Subsection 103.3.1 (a) 9B BUILDING AND GROUNDS issued July 1, 2024 On an annual basis, or as otherwise required by law, each Issued by County of Ventura Resource juvenile facility administrator shall obtain a documented Management Agency’s M. Aldana on May 28, inspection and evaluation from the following: 2024 (a) county building inspector or person designated by the ☒ ☐ ☐ Board of Supervisors to approve building safety; Issued by County of Ventura General Services Agency Director Tom Hunt on October 1, 2025. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7727 Ventura JH CI PRO 25-26 Page 1 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) fire authority having jurisdiction, including fire Subsection 103.3.1 (b) 10B clearance as required by Health and Safety Code Section 13146.1(a) and (b); Inspected by Ventura County Fire Protection District R. Martinez on April 30, 2024 ☒ ☐ ☐ Inspected by Ventura County Fire Protection District R. Adams on February 24, 2025 (c) local health officer, inspection in accordance with Subsection 103.3.1 (c) 11B Health and Safety Code Section 101045; Environmental Health Evaluation completed on May 20, 2024, by G. Guerrero Environmental Health Evaluation completed on June 25, 2025, by G. Guerrero Nutritional Health Evaluation evaluated July 7, 2023, by E. Munizich ☒ ☐ ☐ Nutritional Health Evaluation evaluated August 12, 2024, by E. Munizich Medical / Mental Health Evaluation conducted on October 24, 2023, by O. Newell and D. Leonard Medical / Mental Health Evaluation conducted on October 1, 2024, by O. Newell and D. Leonard (d) county superintendent of schools on the adequacy of Subsection 103.3.1 (d) 12B educational services and facilities as required in Section 1370; Education Program Review and Evaluation conducted December 15, 2023, by L. Alarcon ☒ ☐ ☐ Education Program Review and Evaluation conducted December 17, 2024, by O. Cobian (e) juvenile court as required by Section 209 of the Subsection 103.3.1 (e) 13B Welfare and Institutions Code; and, Judicial Inspection of Juvenile Detention Facility for Suitability conducted by G. Romero on April 19, 2024 ☒ ☐ ☐ Judicial Inspection of Juvenile Detention Facility for Suitability conducted by G. Romero on September 25, 2025 7727 Ventura JH CI PRO 25-26 Page 2 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) the Juvenile Justice Commission as required by Subsection 103.3.1 (f) 14B Section 229 of the Welfare and Institutions Code or Probation Commission as required by Section 240 of the The JJDPC inspected all facility types on Welfare and Institutions Code. ☒ ☐ ☐ December 3, 2024, as the youth are co- located. 1320 APPOINTMENT AND QUALIFICATIONS A memorandum dated September 29, 2025, 15B by Chief Probation Officer R. Miller II, Note: Compliance with this section is determined by addresses the elements of this regulation. receipt of the Chief Probation Officer’s certification letter confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications A memorandum dated September 29, 2025, Each facility shall: by Chief Probation Officer R. Miller II, (1) recruit and hire employees who possess addresses the elements of this regulation in knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ bullet point 1. classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical A memorandum dated September 29, 2025, examination including tuberculosis screening test and by Chief Probation Officer R. Miller II, evaluation for immunity to contagious illnesses of addresses the elements of this regulation in ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and bullet point 2. mumps); A memorandum dated September 29, 2025, (3) adhere to the minimum standards for the selection by Chief Probation Officer R. Miller II, and training requirements adopted by the Board ☒ ☐ ☐ addresses the elements of this regulation in pursuant to Section 6035 of the Penal Code; and bullet point 3. 7727 Ventura JH CI PRO 25-26 Page 3 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) conduct a criminal records review, on each new A memorandum dated September 29, 2025, employee, and psychological examination in by Chief Probation Officer R. Miller II, accordance with Section 1031 of the Government addresses the elements of this regulation in Code. bullet point 4. ☒ ☐ ☐ (c) Contract personnel, volunteers, and other non- A memorandum dated September 29, 2025, employees of the facility, who may be present at the by Chief Probation Officer R. Miller II, facility, shall have such clearance and qualifications as addresses the elements of this regulation in may be required by law, and their presence at the facility bullet point 5. shall be subject to the approval and control of the facility manager. ☒ ☐ ☐ 7727 Ventura JH CI PRO 25-26 Page 4 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1321 STAFFING Policy 208, issued June 13, 2024 Subsection 208.6 Each juvenile facility shall: (a) have an adequate number of personnel sufficient to A combination of factors, including the hiring carry out the overall facility operation and its of a Public Information Officer to increase programming, to provide for safety and security of youth recruitment and the merging of some job and staff, and meet established standards and classifications in 2024, has resulted in regulations; ☒ ☐ ☐ increases in the number of staff at the facility; a review of the staffing schedule as well as observation of staff on the units determined compliance with this section. (b) ensure that no required services shall be denied Subsection 208.3.1 (b) because of insufficient numbers of staff on duty absent exigent circumstances; We reviewed a variety of documents, including safety check records, grievances, and incident reports. Review of these documents revealed compliance with this regulation. The facility walkthrough, as well as interviews with the staff, revealed that the facility has adequate staffing to carry out the overall facility operations. ☒ ☐ ☐ We reviewed staffing schedules for January 1-7, 2025, April 1-7, 2025, and September 1- 7, 2025. DPO I’s are mandated for one additional shift per pay period, DPO II mandates ended in July of 2024, but may still volunteer for shifts. The facility staffing schedules for VCPA Juvenile Facilities reflect compliance with regulations. (c) have a sufficient number of supervisory level staff to Subsection 208.3.1 (c) ensure adequate supervision of all staff members; ☒ ☐ ☐ (d) have a clearly identified person on duty at all times Subsection 208.3.1 (d) who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Subsection 208.3.1 (e) unit whenever there are youth in the living unit; Per the policy and procedure manual, as well ☒ ☐ ☐ as direct observation, staff are always present in occupied housing units. (f) have sufficient food service personnel relative to the Subsection 208.3.1 (f) & (g) number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7727 Ventura JH CI PRO 25-26 Page 5 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) have sufficient administrative, clerical, recreational, Subsection 208.3.1 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Subsection 208.3.1 (i) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special Schedules and unit population and staffing program needs. Staffing shall be in compliance with a reports were reviewed to verify compliance minimum youth-staff ratio for the following facility types: ☒ ☐ ☐ with this regulation, as well as direct observation on units. Staffing ratios are maintained throughout the facility for each housing unit. (1) Juvenile Halls Subsection 208.3.1 (i) 1 (A) during the hours that youth are awake, one wide-awake youth supervision staff member on The agency has provided sufficient staffing duty for each 10 youth in detention; for the facility by using mandated overtime for youth supervision staff, as well as voluntary ☒ ☐ ☐ overtime for Deputy Probation Officer II’s. While on-site, the number of youths in Juvenile Hall averaged 37, with 35 males and two females. (B) during the hours that youth are confined to their Subsection 208.3.1 (i) 1 room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff Subsection 208.3.1 (i) 1 members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Subsection 208.3.1 (i) 1 duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Subsection 208.3.1 (i) 1 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls This facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall; not applicable. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their Not applicable. room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; 7727 Ventura JH CI PRO 25-26 Page 6 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (C) at least two wide-awake youth supervision staff Not applicable. members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not applicable. duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other Not applicable. duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Subsection 208.3.1 (i) 3 (A) during the hours that youth are awake, one This facility is not a Camp; not applicable. wide-awake youth supervision staff member on ☐ ☐ ☒ duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their Subsection 208.3.1 (i) 3 room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff Subsection 208.3.1 (i) 3 members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Subsection 208.3.1 (i) 3 duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio Subsection 208.3.1 (i) 3 required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Subsection 208.3.1 (i) 3 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7727 Ventura JH CI PRO 25-26 Page 7 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy 300, Subsection 300.3 (l) AND TRAINING issued June 13, 2024 (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to The VCPA Juvenile Facilities provides new their duties, including: staff with an orientation and training program, (1) youth supervision duties; including a five-phase process. Phase 1 consists of an initial 40-hour orientation. Phase 2 includes Policy Training; Phase 3 includes Supervision of Youth with Close Training by the assigned Training Officer (TO); Phase 4 is Sole Supervision with Monitoring by the TO and an assigned mentor/trainer; Phase 5 is Working Independently with Supervision by the TO. ☒ ☐ ☐ The training curriculum includes evaluation of the staff’s job skills, which are documented in an official training record retained in the employees’ file, and which are initialized by staff confirming an understanding of Facility Operations, Officer Responsibilities, and the processes of the Housing Units. A staff member’s competency is reviewed by facility administration prior to the staff member receiving permanent status with the agency. (2) scope of decisions they shall make; Subsection 300.3 (m) ☒ ☐ ☐ (3) the identity of their supervisor; Subsection 300.3 (n) ☒ ☐ ☐ (4) the identity of persons who are responsible to Subsection 300.3 (o) them; ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Subsection 300.3 (q) their responsibility; and ☒ ☐ ☐ (6) ethical responsibilities. Subsection 300.3 (b) ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision Subsection 300.3.1 (a) of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility-specific ☒ ☐ ☐ orientation, including: (1) individual and group supervision techniques; (2) regulations and policies relating to discipline and Subsection 300.3.1 (b) rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; Subsection 300.3.1 (c) ☒ ☐ ☐ (4) suicide prevention and response to suicide Subsection 300.3.1 (d) attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation Subsection 300.3.1 (e) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; 7727 Ventura JH CI PRO 25-26 Page 8 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) review of policies and procedures referencing Subsection 300.3.1 (f) trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; Subsection 300.3.1 (g) ☒ ☐ ☐ (8) routine security measures, including facility Subsection 300.3.1 (h) perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Subsection 300.3.1 (i) mental health services; ☒ ☐ ☐ (10) documentation; and Subsection 300.3.1 (j) ☒ ☐ ☐ (11) fire/life safety training Subsection 300.3.1 (k) ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each Subsection 300.5 youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Subsection 300.5 supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 1323, issued on July 1, 2024 Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Policy 101 All facility administrators shall develop, publish, and The VCPA Juvenile Facilities have implement a manual of written policies and procedures transitioned to the use of Lexipol to provide that address, at a minimum, all regulations that are their Policy and Procedures. applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, The policies referenced in this Procedure and shall be administratively reviewed at a minimum ☒ ☐ ☐ Checklist were issued from June 13, 2024, every two years, and updated, as necessary. Those through December 12, 2024, which meets records relating to the standards and requirements set requirements for an administrative review at a forth in these regulations shall be accessible to the Board minimum of every two years. on request. The manual shall include: (a) table of organization, including channels of Subsection 101.4 (a) communications and a description of job classifications; ☒ ☐ ☐ (b) responsibility of the probation department, purpose of Subsection 101.4 (b) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Subsection 101.4 (c) ☒ ☐ ☐ (d) initial orientation and training program for employees; Subsection 101.4 (d) ☒ ☐ ☐ 7727 Ventura JH CI PRO 25-26 Page 9 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) initial orientation, including safety and security issues Subsection 101.4 (e) and anti-discrimination policies, for support staff, contract employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Subsection 101.4 (f) communication system to ensure: ☒ ☐ ☐ (1) efficient operation of the juvenile facility; (2) legal and proper care of youth; Subsection 101.4 (f) ☒ ☐ ☐ (3) maintenance of individual youth's records; Subsection 101.4 (f) ☒ ☐ ☐ (4) supply of information to the juvenile court and Subsection 101.4 (f) those authorized by the court or by the law; and, ☒ ☐ ☐ (5) release of information regarding youth. Subsection 101.4 (f) ☒ ☐ ☐ (g) ethical responsibilities; Subsection 101.4 (g) ☒ ☐ ☐ (h) trauma-informed approaches; Subsection 101.4 (h) ☒ ☐ ☐ (i) culturally responsive approaches; Subsection 101.4 (i) ☒ ☐ ☐ (j) gender responsive approaches; Subsection 101.4 (j) ☒ ☐ ☐ (k) a non-discrimination provision that provides that all Subsection 101.4 (k) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Subsection 101.4 (l) chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Subsection 101.4 (m) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Subsection 101.4 (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 7727 Ventura JH CI PRO 25-26 Page 10 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1325 FIRE SAFETY PLAN Policy 404, issued July 1, 2024 The facility administrator shall consult with the local fire The agency has a systematic approach to the department having jurisdiction over the facility, or with the inspection of the facility, recording any non- State Fire Marshal, in developing a plan for fire safety working or required elements of space to which shall include, but not be limited to: confirm it is safe for youth and staff. (a) a fire prevention plan to be included as part of the manual of policy and procedures; The form includes Fire Extinguishers, Fire ☒ ☐ ☐ Alarms, First Aid Kits, Exit & Evacuation Routes, Storage Areas, Electric/Lighting, Lint Traps & Dryer Exhaust, Flashlights, Door Locks, Cameras/Monitors, Panic Alarms, Radios, Cell Phones, and AEDs. If there is a required fix or referral to maintenance, it is tracked by administration to ensure it is addressed and remedied. (b) monthly fire and life safety inspections by facility staff Subsection 404.3 (b) with two-year retention of the inspection record; We reviewed documentation of Fire and Life Safety Reports for January 10, 2025, to September 26, 2025, except for April 2025, ☒ ☐ ☐ which was not completed in April. Inspections were done twice in March instead, once at the beginning and again at the end of March 2025. (c) fire prevention inspections as required by Health and Subsection 404.3 (c) Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ (d) an evacuation plan; Subsection 404.3 (d) ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Subsection 404.3 (e) The agency generally completes Fire Drills monthly. We reviewed documentation for monthly drills from January 28, 2025, to September 25, 2025, with the exceptions of March 2025 and August 2025, which were not provided. The frequency of these drills ☒ ☐ ☐ typically exceed regulation. The facility conducts these drills as a training mechanism while walking through the facility to ensure staff individually know how to react to an emergency “training” drill. (f) a written plan for the emergency housing of youth in Subsection 404.3 (f) the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in Subsection 404.3 (g) cooperation with the local fire department. ☒ ☐ ☐ 7727 Ventura JH CI PRO 25-26 Page 11 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1326 SECURITY REVIEW Policy 205, issued July 1, 2024 and Policy 405, issued July 1, 2024 Each facility administrator shall develop policies and procedures to annually review, evaluate, and document A memorandum from Heidiann Cobos, security of the facility. The review and evaluation shall Division Manager to Chief Probation Officer include internal and external security, including, but not R. Miller II dated September 25, 2025, was limited to, key control, equipment, and staff training. provided confirming an annual Security and ☒ ☐ ☐ Emergency Procedures Review. This memorandum includes key control, equipment, staff training, emergency procedures, physical security, facility access, visitor screening, partner and support agencies, security cameras, and digital video recorders. 1327 EMERGENCY PROCEDURES Policy 400, Subsection 400.3 0B issued on July 1, 2024 The facility administrator shall develop facility-specific policies and procedures for emergencies that shall A memorandum from Division Manager H. include, but not be limited to: Cobos to Chief Probation Officer R. Miller II (a) escape, disturbances, and the taking of hostages; dated September 25, 2025, was provided confirming an annual Security and ☒ ☐ ☐ Emergency Procedures Review. This memorandum includes key control, equipment, staff training, emergency procedures, physical security, facility access, visitor screening, partner and support agencies, security cameras, and digital video recorders. (b) civil disturbance, active shooter and terrorist attack; Subsection 400.3 (b) ☒ ☐ ☐ (c) fire and natural disasters; Subsection 400.3 (c) ☒ ☐ ☐ (d) periodic testing of emergency equipment; Subsection 400.3(d) ☒ ☐ ☐ (e) emergency evacuation of the facility; and Subsection 400.3 (f) ☒ ☐ ☐ (f) a program to provide all youth supervision staff with Subsection 400.3 (g) an annual review of emergency procedures. ☒ ☐ ☐ 7727 Ventura JH CI PRO 25-26 Page 12 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS Policy 505, issued June 13, 2024, 1B Subsection 505.3 The facility administrator shall develop and implement policy and procedures that provide for direct visual Safety checks were reviewed for the months observation of youth at a minimum of every 15 minutes, of January, April and July 2025 for all at random or varied intervals during hours when youth operational units. The percentage of late, are asleep or when youth are in their rooms, confined in missed or unvaried checks in January was holding cells or confined to their bed in a dormitory. 0.002%, the percentage in April decreased to Supervision is not replaced, but may be supplemented 0.0016%, and the percentage in July by, an audio/visual electronic surveillance system remained the same, at 0.0016%. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety Overall, the safety checks are random and checks shall be documented with the actual time the varied, typically between 12 and 14 minutes, check is completed. ☒ ☐ ☐ recording the youth room and the total number of youths in the unit. A Senior Deputy Probation Officer reviews the safety checks of all units, checking for late, missed, or unvaried checks. The agency had very few late, missed, or unvaried checks. The staff responsible and the circumstances regarding any late, missed, or unvaried checks are recorded in the Supervisors' Log to allow the staff to be formally addressed. 1329 SUICIDE PREVENTION PLAN Policy 708, issued July 1, 2024 2B The facility administrator, in collaboration with the Youth are administered the MAYSI-2 upon healthcare and behavioral/mental health administrators, admission whenever a significant event shall plan and implement written policies and occurs. The assessment tool identifies procedures which delineate a Suicide Prevention Plan. cautions or warnings for behavior involving The plan shall consider the needs of youth experiencing ☒ ☐ ☐ suicidal ideation or tendencies. A past or current trauma. Suicide prevention responses Classification Questionnaire during booking shall be respectful and in the least invasive manner to determine appropriate housing and consistent with the level of suicide risk. The plan shall supervision status is also responsive to this include the following elements: regulation. (a) Suicide prevention training as required in Section Subsection 708.4 (a) 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Subsection 708.5 Precautionary Protocols (1) All youth shall be screened for risk of suicide at The facility has had three youth identified as intake and as needed during detention. requiring a suicide prevention plan since January 1, 2025. All three were in the Juvenile ☒ ☐ ☐ Hall facility. Reviews of documentation, as well as interviews with Behavioral Health staff, revealed compliance with this regulation. (2) All youth supervision staff who perform intake Subsection 708.5 processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. 7727 Ventura JH CI PRO 25-26 Page 13 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) All youth who have been identified during the Subsection 708.5 intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a The facility has had three youths referred to suicide risk assessment. behavioral health/crisis team staff for a suicide risk assessment since January 1, ☒ ☐ ☐ 2025. All three were in the Juvenile Hall facility. Reviews of documentation, as well as interviews with Behavioral Health staff, revealed compliance with this regulation. (4) Precautionary protocols shall be developed to Subsection 708.6 ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Subsection 708.4 (c) assessment and/or services. ☒ ☐ ☐ (d) Procedures for monitoring of youth identified at risk Subsection 708.4 (d) for suicide. ☒ ☐ ☐ (e) Safety Interventions Subsection 708.4 (e) and (f) (1) Procedures to address intervention protocols for youth identified at risk for suicide which may ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- Subsection 708.4 (i) informed approaches ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how Subsections 708.3 and 708.4 to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ (f) Communication Subsection 708.3 (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information Subsection 708.6 sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Subsection 708.10 Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Subsection 708.10 ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Subsection 708.10 ☒ ☐ ☐ 7727 Ventura JH CI PRO 25-26 Page 14 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Documentation Subsection 708.8 (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Subsection 708.4 opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 100, Subsection 100.5, effective date June 13, 2024. Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ No legal action was reported during this of confinement, filed against persons or legal entities inspection. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 519, issued December 12, 2024 OF A YOUTH WHILE DETAINED No in-custody deaths were reported during (1) Death of a Youth. this inspection. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Subsection 519.3 facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Subsection 519.4 the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Subsection 519.4 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7727 Ventura JH CI PRO 25-26 Page 15 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Serious Illness or Injury of Youth. Procedure 579. (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 504, issued August 21, 2024 8B Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 1102, issued July 1, 2024 When the number of youth detained in a living unit of a No instances of exceeding rated capacity juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ have been reported during this inspection. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy 500, issued December 12, 2024 The facility administrator shall develop and implement The admission process includes various written policies and procedures for admittance of youth advisements and assessments to determine that emphasize respectful and humane engagement appropriate classification. These tools with youth, and reflect that the admission process may articulate detention criteria, housing location, be traumatic to youth who may have already security status, suicidal tendencies, and the experienced trauma. Policies shall be trauma-informed, propensity for violence or victimization. culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements The intake and booking process provides of Sections 1324 and 1430 of these regulations: information to acclimate the youth to detention as well as orient the youth to expectations, rights, and rules. Staff complete a Juvenile Risk Assessment Tool to determine if detention is appropriate, with override and mitigation factors. ☒ ☐ ☐ If detained, the MAYSI-2 Questionnaire and Classification Assessment Questionnaire are administered to assist in placement and any security status needs. Youth then acknowledge the Prison Rape Elimination Act (PREA) policy as it relates to Sexual Abuse, Harassment, and Assault. Zero Tolerance for Gang or Violence is also part of the admission documents that the youth signs to acknowledge. The Youth Bill of Rights information is provided through the Office of Youth and Community Restoration. Twelve admissions packets were reviewed and revealed compliance with regulations. 7727 Ventura JH CI PRO 25-26 Page 16 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) the admittance process shall include: Subsection 500.8 (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Subsection 500.9 (2) Offer of a shower; ☒ ☐ ☐ Youth interviews confirmed the offer of a shower during admission. (3) Documented secure storage of personal Subsection 500.7 belongings; ☒ ☐ ☐ Subsection 500.5.5 (4) Offer of food upon arrival; ☒ ☐ ☐ Youth interviews confirmed the offer of food during admission. (5) Screening for physical and behavioral health and Subsection 500.5 safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Subsection 500.5 disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Subsection 500.5 Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Subsection 500.5 ☒ ☐ ☐ (b) juvenile hall administrators shall establish written Subsection 500.5.2 criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Subsection 500.5.3 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Subsection 500.5.3 that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 520, Subsection 520.5, issued August ABUSE 22, 2024 The facility administrator shall develop and implement The MAYSI-2 and Intake Screening for Risk written policies and procedures to reduce the risk of Victimization and Abusiveness Questionnaire sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ address this regulation. Youth also watch a facility staff to assess each youth within 72 hours of PREA video and read a handbook on how to admission based on the following information: report sexual abuse, assault, or (a) Prior sexual victimization or abusiveness; discrimination. (b) Gender nonconforming appearance or manner; or Subsection 520.5 (b) identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; 7727 Ventura JH CI PRO 25-26 Page 17 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Current charges and offense history; Subsection 520.5 (c) ☒ ☐ ☐ (d) Age; Subsection 520.5 (d) ☒ ☐ ☐ (e) Level of emotional and cognitive development; Subsection 520.5 (e) ☒ ☐ ☐ (f) Physical size and stature; Subsection 520.5 (f) ☒ ☐ ☐ (g) Mental illness or mental disabilities; Subsection 520.5 (g) ☒ ☐ ☐ (h) Intellectual or developmental disabilities; Subsection 520.5 (h) ☒ ☐ ☐ (i) Physical disabilities; Subsection 520.5 (i) ☒ ☐ ☐ (j) The youth’s own perception of vulnerability; and, Subsection 520.5 (j) ☒ ☐ ☐ (k) Any other specific information about the individual Subsection 520.5 (k) youth that may indicate heightened needs for supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through Subsection 520.4 conversations with the youth during the admittance process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Subsection 520.3 (b) controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 7727 Ventura JH CI PRO 25-26 Page 18 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1351 RELEASE PROCEDURES Policy 516, issued July 1, 2024 The facility administrator shall develop and implement The process for release from VCPAJF written policies and procedures for release of youth from programs include transition planning and custody which provide for: linkage to appropriate community services. The agency identifies youth needing special release services in the Multi-Disciplinary Team (MDT), Critical Care Team (CCT), and Treatment Team (TTM) meetings, which occur weekly. Participation includes representatives from Behavioral Health, Medical Services, and the Office of Education personnel, as well as Probation staff. ☒ ☐ ☐ We reviewed the Release Form, which includes the youth’s information at booking, disposition, release authorization, and signature and identification of the person the youth is released to. Also included is acknowledgment of property released to the youth. We were provided with and reviewed the Ventura County Probation Agency Program Inventory List, which outlines available services in different geographical areas of the county. This list is updated every six months and is provided in paper format to the youth and families upon their release. (a) verification of identity/release papers; Subsection 516.3 (a) ☒ ☐ ☐ (b) return of personal clothing and valuables; Subsection 516.3 (b) ☒ ☐ ☐ (c) notification to the youth's parents or guardian; Subsection 516.3 (c) ☒ ☐ ☐ (d) notification to the facility health care provider in Subsection 516.3 (d) accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; Subsection 516.3 (e) ☒ ☐ ☐ (f) notification of facility mental health personnel. Subsection 516.3 (f) ☒ ☐ ☐ The facility administrator shall develop and implement Subsection 516.5 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Subsection 516.4 written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 7727 Ventura JH CI PRO 25-26 Page 19 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352 CLASSIFICATION Policy 501, issued June 13, 2024 The facility administrator shall develop and implement The Classification procedure uses the written policies and procedures on classification of youth Classification Assessment Questionnaire for the purpose of determining housing placement in the for staff in determining the most facility. appropriate placement of youth at Such procedures shall: admission and addresses the safety and security needs of youth. We reviewed admission documentation ☒ ☐ ☐ and found it to be consistent with regulatory requirements. Additionally, youth are re-classified based on circumstances as they occur while in the facility via the Critical Case Team meetings, which are held weekly. This is memorialized in the youth's electronic file, the Ventura County Integrated Justice Information System. (a) provide for the safety of the youth, other youth, facility Subsection 501.3 (a) staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Subsection 501.3 (b) the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon Subsection 501.3 (c) admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Subsection 501.3 (d) provisions that consider the level of supervision and the youth's behavior while in custody; and, Classification reviews occur situationally and are conducted by a supervisor and/or the ☒ ☐ ☐ Watch Commander as necessary to ensure youth are in the least restrictive classification necessary, based on security, medical status, mental health status, etc. (e) provide that facility staff shall not separate youth from Subsection 501.3 (e) the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. 7727 Ventura JH CI PRO 25-26 Page 20 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) facility staff shall not consider lesbian, gay, bisexual, Subsection 501.3 (g) transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 521, issued August 21, 2024 3B The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☐ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Subsection 521.3 (a) identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Subsection 521.3 (b) themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Subsection 521.3 (c) best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Subsection 521.3 (d) and intersex youth have access to medical and behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Subsection 521.3 (e) necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Subsection 521.6 youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7727 Ventura JH CI PRO 25-26 Page 21 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Policy 502, issued June 13, 2024 The facility administrator shall develop and implement The intake and booking process includes the written policies and procedures to orient a youth prior to provision of a Youth Handbook which placement in a living area. Both written and verbal provides a program overview addressing information shall be provided and supplemented with housing units and release dates, program video orientation if feasible. Provision shall be made to components, information such as phone calls, provide accessible orientation information to all detained visiting and health services, clothing and youth including those with disabilities, limited literacy, or hygiene processes, and facility rules and the English language learners. consequences of rule violations, as well as Orientation shall include information that addresses: the point systems and canteen process. ☒ ☐ ☐ The Orientation for each facility includes all aspects of programming and activities while in custody. Facility expectations and opportunities are explained so the youth understand. As some classification titles and processes within the department were changed in 2024 and 2025, the Youth Handbook is in the process of being updated. The Youth Bill of Rights is also provided. (a) facility rules including contraband and searches and Subsection 502.4 (a) disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior interventions Subsection 502.4 (b) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age-appropriate information that explains the Subsection 502.4 (c) facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents or suspicions of ☒ ☐ ☐ sexual abuse or sexual harassment; (d) identification of key staff and their roles; Subsection 502.4 (d) ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Subsection 502.4 (e) that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Subsection 502.4 (f) process; ☒ ☐ ☐ (g) access to routine and emergency health and mental Subsection 502.4 (g) health care; ☒ ☐ ☐ (h) access to education, religious services, and Subsection 502.4 (h) recreational activities; ☒ ☐ ☐ (i) housing assignments; Subsection 502.4 (i) ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Subsection 502.4 (j) including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Subsection 502.4 (k) telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and Subsection 502.4 (l) other activities; ☒ ☐ ☐ 7727 Ventura JH CI PRO 25-26 Page 22 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (m) facility policies on the use of force, use of restraints, Subsection 502.4 (m) chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; Subsection 502.4 (n) ☒ ☐ ☐ (o) emergencies including evacuation procedures; Subsection 502.4 (o) ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from Subsection 502.4 (p) physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Subsection 502.4 (q) other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Subsection 502.4 (r) education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive Subsection 502.4 (s) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Subsection 502.4 (t) 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 1354 SEPARATION Policy 603, issued July 1, 2024 The facility administrator shall develop and implement The facility documents the decision to written policies and procedures that address: temporarily separate youth per the requirements of this section. We reviewed the Separation Log Review ☒ ☐ ☐ Verification Sheet, and one youth from Juvenile Hall has been separated since January 1, 2025. This youth was temporarily separated for the safety of the youth and the facility; this youth has since been released from the facility. (a) separation of youth for reasons that include, but are Subsection 603.3 not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and Subsection 603.3 trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges Subsection 603.3 available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Subsection 603.3 Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the Subsection 603.3 separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Subsection 603.3 separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7727 Ventura JH CI PRO 25-26 Page 23 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Policy 602, issued July 1, 2024 4B (a) The facility administrator shall develop and Staff initiate a Room Confinement Log with implement written policies and procedures addressing specific documentation practices and alerts for the confinement of youth in their room that are consistent senior staff. Agency policy and procedures with Welfare and Institutions Code Section 208.3. The include the staff recording behavior and placement of a youth in room confinement shall be attempts to remove the youth from Room accomplished in accordance with the following Confinement status as soon as it is safe to do guidelines: so. When this happens, the youth agree to respond with appropriate behavior and return to regular unit activities. A review of 10 Room Confinement folders for Juvenile Hall from January through August ☒ ☐ ☐ 2025 determined the agency utilizes Room Confinement within the scope of regulations for behavior-related incidents that pose safety and/or security risk to other youth, staff, or facility operations. Staff and supervisors provided appropriate responses to reintegrate youth into programming, including input from Behavioral Health and Personalized Plans developed with the Supervisor, Watch Commander or other staff. Safety check logs and behavioral health intervention input were included in the reviewed incidents. (1) Room confinement shall not be used before other, Subsection 602.3 (a) less restrictive, options have been attempted and exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Subsection 602.3 (b) purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Subsection 602.3 (c) that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Subsection 602.3.4 confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: (1) Return the youth to general population. Subsection 602.3.4 (a) 1 ☒ ☐ ☐ (2) Consult with mental health or medical staff. Subsection 602.3.4 (a) 2 ☒ ☐ ☐ (3) Develop an individualized plan that includes the Subsection 602.3.4 (a) 3 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. 7727 Ventura JH CI PRO 25-26 Page 24 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) If room confinement must be extended beyond Subsection 602.3.4 (b) & (b) 1 four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Subsection 602.3.4 (b) 2 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Subsection 602.3.4 (b) 3 facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Subsection 602.3.5 (a) single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Subsection 602.3.5 (b) court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to Subsection 602.3.5 (b) conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Subsection 602.3.5 (c) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Subsection 602.3.5 (d) & (e) placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 506, titled Case Management, issued on June 13, 2024 The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for assessment and case planning. 7727 Ventura JH CI PRO 25-26 Page 25 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Assessment: Subsection 506.3 (a) The assessment is based on information collected during the admission process with periodic review, which This process is completed by a DPO and includes the youth's risk factors, needs and strengths then updated every six months, or more including, but not limited to, identification of substance frequently if circumstances develop abuse history, educational, vocational, counseling, necessitating changes. Documents reviewed behavioral health, consideration of known history of included the original case plan with identified trauma, and family strengths and needs. risks and needs and ongoing plans targeting service delivery for the youth. Educational progress, case notes, and number of hours with Behavioral Health Services, and youth chrono notes from facility staff all contribute to the plan while the youth are detained. The plans document education, substance ☒ ☐ ☐ abuse, aggression, anti-social environments, family, impulsiveness, remorse, and violence, articulating plan and discussion points for each. We reviewed ten Juvenile Facilities Case Plans from Juvenile Hall, and confirmed each youth had a current Case Plan, including the most significant areas to address with targeted services. The plans are reviewed and updated to show progress or to redirect services. They are individualized and include discussion between the DPO and the youth. (b) Institutional Case Plan: Subsection 506.3 (b) 1 (1) A case plan shall be developed for each youth held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Subsection 506.3 (b) 2 (a) limited to, written documentation that provides: (A) objectives and time frame for the resolution of ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Subsection 506.3 (b) 2 (b) a description of program resources needed and individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting Subsection 506.3 (b) 3 the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Subsection 506.3 (b) 4 subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the Subsection 506.3 (b) 5 plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7727 Ventura JH CI PRO 25-26 Page 26 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Policy 605, issued June 13, 2024 The facility administrator shall develop and implement The DPO’s typically meet with the youth written policies and procedures ensuring the availability weekly, or more frequently if requested, to of appropriate counseling and casework services for all ensure he or she is progressing as expected youth. Policies and procedures shall ensure: and to assist with any difficulty in the (a) youth will receive assistance with needs or concerns program. that may arise; ☒ ☐ ☐ We reviewed ten youth Chronological History Sheets from the Juvenile Hall facility, where the meetings were documented, and any developments or behaviors displayed in the program were identified. (b) youth will receive assistance in requesting contact Subsection 605.3 (a) with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Subsection 605.3 (a) to meet the youth’s needs. ☒ ☐ ☐ 7727 Ventura JH CI PRO 25-26 Page 27 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1357 USE OF FORCE Policy 511, issued August 21, 2024 The facility administrator, in cooperation with the Of the 15 Use of Force incidents reports responsible physician, shall develop and implement occurring in Juvenile Hall reviewed between written policies and procedures for the use of force, January through August 2025, eight did not which may include chemical agents. Force shall never include the use of OC spray, with seven using be applied as punishment, discipline, retaliation or OC spray. We found the agency's documents treatment. to have made efforts to use the least (a) At a minimum, each facility shall develop policies and restrictive option when available. Staff are procedures which: required to include the circumstances leading to the use of force and justify why force was used. The Supervisor on duty is also required to write a Use of Force Report to include a summary of the incident, the Supervisor actions, including a review of the video, and to interview involved staff. They also write a Supervisor's Evaluation, which details their assessment of staff response. ☒ ☐ ☐ Once per month, the agency conducts a Use of Force Review with a committee consisting of the Managers, Supervisors, and staff. All documentation and video footage are presented so the committee can determine if the incident was within policy. The possible outcomes for the Review Committee are: • A – Within Policy; • B – Within Policy, but Training need identified; • C – Staff actions referred to Professional Standards Unit; • D – Other. Each of the incidents we reviewed were identified by the Administration as Within Policy, Within Policy but Training needs Identified, or Other. (1) restricts the use of force to that which is deemed Subsection 511.3 reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Subsection 511.5 both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Subsections 511.3.8 and 511.3.9 expressly prohibited by the facility. ☒ ☐ ☐ (4) describe the requirements of staff to report any Subsections 511.3.5 and 511.3.6 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. 7727 Ventura JH CI PRO 25-26 Page 28 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) define a standardized reporting format that Subsection 511.6 includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Per Subsection 511.9, review packets are investigating unreasonable use of force. prepared and forwarded to the Use of Force ☒ ☐ ☐ Review Committee. (7) define the role, notification, and follow-up Subsection 511.6.1 procedures required after use of force incidents for medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant Subsection 511.3.1 youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Subsection 511.4 option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☒ ☐ ☐ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Subsection 511.4.1 there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Subsection 511.4 timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☒ ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Subsection 511.4.2 procedures required after use of force incidents involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of Subsection 511.6 use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7727 Ventura JH CI PRO 25-26 Page 29 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Facilities shall develop policies and procedure which Subsection 511.11 require that agencies provide initial and regular training in use of force and chemical agents when appropriate that address: ☒ ☐ ☐ Subsection 511.11 (i) (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Subsection 511.11 (l) application. ☒ ☐ ☐ (3) signs or symptoms that should result in immediate Subsection 511.11 (m) referral to medical or behavioral health. ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use Subsection 511.11 (i) of Force. ☒ ☐ ☐ (5) physical training force options that may require Subsection 511.11 (n) the use of perishable skills. ☒ ☐ ☐ (6) timelines the facility uses to define regular Subsection 511.11 (o) training. ☒ ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Policy 512, issued June 13, 2024 The facility administrator, in cooperation with the There has been no use of physical restraints responsible physician and mental health director, shall per this Section since January 2025. develop and implement written policies and procedures ☒ ☐ ☐ for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth who Subsection 512.3 (c) present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Subsections 512.3 (f) & (k), and 512.7 discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 512, issued June 13, 2024 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Subsection 512.3 (d) 2 of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. 7727 Ventura JH CI PRO 25-26 Page 30 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A medical opinion on the safety of placement and Subsection 512.3 (i) 1 retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Subsection 512.3 (i) 2 possible, but in no case longer than four hours from the time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Subsections 512.5 (h) and 512.6 to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Subsection 512.6 procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate Subsection 512.4 certain restraint devices and/or techniques. ☒ ☐ ☐ (c) acceptable restraint devices. Subsections 512.3 (b), 512.3 (g), and 512.5 ☒ ☐ ☐ (d) signs or symptoms which should result in immediate Subsection 512.4 medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Subsection 512.5 (m) equipment. ☒ ☐ ☐ (f) protective housing of restrained youth. While in Subsection 512.3 (j) restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Subsection 512.3 (l) ☒ ☐ ☐ (h) exercising of extremities. Subsection 512.5 (i) ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR Policy 510, Subsections 510.6 (a) and (b) 5B MOVEMENT AND TRANSPORTATION WITHIN issued June 13, 2024, and Policy 512, issued THE FACILITY. June 13, 2024 The Facility Administrator, in cooperation with the Since January 1, 2025, there have been nine responsible physician and behavioral/mental health applications of restraints for the purposes of director, shall develop and implement written policies movement and transportation within the and procedures for the use of restraint devices when the ☒ ☐ ☐ facility in Juvenile Hall. Documentation was purpose is for movement or transportation within the completed to articulate these circumstances, facility that shall include the following: which were reviewed and determined to be (a) identification of acceptable restraint devices, staff within regulatory requirements. approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Subsection 510.6 (c) restraints must be documented. ☒ ☐ ☐ 7727 Ventura JH CI PRO 25-26 Page 31 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) an individual assessment of the need to apply Subsections 510.6 (d) restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Subsection 510.6 (e) with a clearly defined expectation that restraint devices shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Subsection 510.6 (f) accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 507, issued June 13, 2024 (a) The facility administrator, and where applicable, in While the facility has operational safety cooperation with the responsible physician, shall rooms, there have been zero uses of safety develop and implement written policies and procedures room use since January 2025. Compliance is governing the use of safety rooms, as described in Title based upon policy review. 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Subsection 507.4 (a) nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; (2) provide for approval of the facility manager, or Subsection 507.4 (a) designee, before a youth is placed into a safety room; ☒ ☐ ☐ (3) provide for continuous direct visual supervision Subsection 507.4 (a) and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☒ ☐ ☐ recorded; (4) provide that the youth shall be evaluated by the Subsection 507.4 (a) facility manager, or designee, every four hours; ☒ ☐ ☐ (5) provide for immediate medical assessment, Subsection 507.4 (a) where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason for Subsection 507.4 (a) placement, including attempts to use less restrictive means of control, and decisions to continue and end ☒ ☐ ☐ placement. (b) The placement of a youth in the safety room shall be Subsection 507.4 (b) accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. 7727 Ventura JH CI PRO 25-26 Page 32 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) safety room shall not be used for the purposes of Subsection 507.4 (b) punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it Subsection 507.4 (b) compromises the mental and physical health of the ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety Subsection 507.4 (c) room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☒ ☐ ☐ the following: (1) return the youth to general population. Subsection 507.4 (c) ☒ ☐ ☐ (2) consult with mental health or medical staff, Subsection 507.4 (c) ☒ ☐ ☐ (3) develop an individualized plan that includes the Subsection 507.4 (c) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended Subsection 507.4 (d) beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 513, issued June 13, 2024 The facility administrator shall develop and implement The agency conducts unit and room searches written policies and procedures governing the search of for the ongoing safety and security of the youth, the facility, and visitors. facility. Policies and procedures shall provide that: The department has purchased two body scanners and a mail scanner as tools to ☒ ☐ ☐ prevent contraband from entering the facility. Since January 2025, two incidents of contraband location during scans have occurred, each preventing contraband from entering the facility. (a) Searches shall be conducted to ensure the safety Subsection 513.2 and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Subsection 513.2 preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. 7727 Ventura JH CI PRO 25-26 Page 33 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Strip searches and visual or physical body cavity Subsection 513.4 searches shall comply with Penal Code Section 4030. The agency has conducted strip searches of youth as part of ongoing efforts to prevent contraband from coming into and remaining in the facility. ☒ ☐ ☐ Since January 1st of 2025, there have been three strip searches conducted in the facility. All three of these youths were in Juvenile Hall. We reviewed the documentation, and in each case, the documentation was consistent with regulations. (d) Physical body cavity searches shall only be Subsection 513.4.2 conducted by a medical professional. ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be Subsection 513.4.3 strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Subsection 513.6 comply with Section 1352.5. ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches Subsection 513.3 & 513.4.3 are prohibited except in exigent circumstances or when conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 609, issued July 1, 2024 The facility administrator shall develop and implement Youth are allowed to file a grievance for any written policies and procedures whereby any youth may condition of complaint regarding confinement. appeal and have resolved grievances relating to any We reviewed the Grievance and Appeals Log, condition of confinement, including but not limited to as well as grievances from January, April, and health care services, classification decisions, program July of 2025, and found the grievances to have participation, telephone, mail or visiting procedures, been resolved within the ten-business-day food, clothing, bedding, mistreatment, harassment or timeframe required by regulation. Grievances violations of the nondiscrimination policy. There shall be typically involved food, free time, and subjects no time limit on filing grievances. Policies and such as clothing sizes. Additionally, the facility procedures shall include provisions whereby the facility has now implemented a date and time manager ensures: ☒ ☐ ☐ stamping system to ensure timeliness. Staff documented conversations and events, leading the youth to understand the behavior and sanction, or to find a resolution for a circumstance the youth did not agree with. The process and form are compliant with regulation and policy, allowing youth to communicate and staff to be responsive to the operational procedures used. (a) a grievance form and instructions for registering a Subsection 609.3 (a) grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; 7727 Ventura JH CI PRO 25-26 Page 34 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) the youth shall have the option to confidentially file Subsection 609.3 (h) the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Subsection 609.3 (b) staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Subsection 609.4.2 grievances within three (3) business days, grievances that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain Subsection 609.4.5 (a) his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by Subsection 609.4.5 (b) the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Subsection 609.4.3 which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Subsection 609.4.3 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Subsection 609.4.2 business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Subsection 609.5 methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Whether or not associated with a grievance, concerns of Subsection 609.4.5 (c) parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 204, issued June 13, 2024 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 7727 Ventura JH CI PRO 25-26 Page 35 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1363 USE OF REASONABLE FORCE TO COLLECT Policy 518, issued on July 1, 2024 DNA SPECIMENS, SAMPLES, IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Subsection 518.4 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Subsection 518.4 authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Subsection 518.4.1 extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☒ ☐ ☐ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7727 Ventura JH CI PRO 25-26 Page 36 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Policy 1001, issued on July 1, 2024 (a) School Programs The County Board of Education shall provide for the The Ventura County Office of Education administration and operation of juvenile court schools in operates the Providence School on-site at the conjunction with the Chief Probation Officer, or designee facility. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy While on-site, three youth enrolled in high and procedures to ensure communication and school were interviewed, and six youth who coordination between educators and probation staff. graduated from high school were interviewed. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education Dr. Oscar Cobian, Vice President of Student staff should collaborate with the facility administrator to Development, completed the Education use technology to facilitate learning and ensure safe Program Review and Evaluation on technology practices. The facility administrator shall ☒ ☐ ☐ December 17, 2024. request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Subsection 1001.3.1 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Subsection 1001.3.1 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Subsection 1001.5 (a) Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Subsection 1001.5 (b) Equivalency Test as approved by the California Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary Subsection 1001.5 (c) education and vocational opportunities. ☒ ☐ ☐ 7727 Ventura JH CI PRO 25-26 Page 37 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Administration of the High School Equivalency Subsection 1001.5 (d) Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Subsection 1001.5 (e) who do not demonstrate sufficient progress towards grade level standards. Programmatic services include English- ☒ ☐ ☐ Learner Deficiency (ELD) and Individualized Education Programs (IEP). (6) The minimum school day shall be consistent with Subsection 1001.5 (f) State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Subsection 1001.5 (g) of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Subsection 1001.7, refers behavior (1) Positive behavior management will be management to Policy 600, Youth Discipline implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. (2) School staff shall be advised of administrative Subsection 1001.7 (b) decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Subsection 1001.7 (c) Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Subsection 1001.7 (d) education staff will develop policies and procedures that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. 7727 Ventura JH CI PRO 25-26 Page 38 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Provisions for Special Populations Subsection 1001.6 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Subsection 1001.6 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Subsection 1001.4 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Subsection 1001.4 (a) ☒ ☐ ☐ (B) Home Language Survey and the results of the Subsection 1001.4 (b) State Test used for English language proficiency; ☒ ☐ ☐ (C) Needs and services of special populations as Subsection 1001.4 (c) defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Subsection 1001.4 (d) ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Subsection 1001.4 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Subsection 1001.4 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Subsection 1001.4 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Subsection 1001.8 (a) (1) The complete educational facility record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Subsection 1001.8 (b) provide appropriate credit (full or partial) for course work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. 7727 Ventura JH CI PRO 25-26 Page 39 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) Transition and Re-Entry Planning Subsection 1001.9 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Subsection 1001.10 (1) The school and facility administrator should, whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Policy 1002, issued July 1, 2024 6B The facility administrator shall develop and implement The facility has developed a process to audit written policies and procedures for programs, recreation, the time spent per youth per day in and exercise for all youth. The intent is to minimize the Programming and is developing a similar amount of time youth are in their rooms or their bed area. process for Exercise and Recreation. A review of unit schedules, daily activity logs, and shift reports for July and August ☒ ☐ ☐ 2025 showed that youth received the required number of programming hours; any exceptions were typically due to youth being off-site (for example, at medical appointments) or youth being booked in late in the day. BSCC also interviewed youth and staff who confirmed programming occurs daily. Juvenile facilities shall provide the opportunity for Subsection 1002.3 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Subsection 1002.7 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Subsection 1002.3 be posted in the living units. BSCC staff reviewed Housing Unit ☒ ☐ ☐ schedules and confirmed posted in the living unit. 7727 Ventura JH CI PRO 25-26 Page 40 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 There will be a written annual review of the programs, Subsection 1002.3 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and A review of the Juvenile Facility programs relevant to the population. was completed on April 3, 2025, by Chief Deputy C. Vredenburgh. The memorandum provides for programs to ☒ ☐ ☐ consider the needs of male and female youth, noting that programming would be age- appropriate and targeted to the needs of youth. Additionally, Interface Children and Families Services works as the program coordinator. (a) Programs. All youth shall be provided with the Subsection 1002.6 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, A review of programming options includes, evidence-based, best practice interventions that are but is not limited to: culturally relevant and linguistically appropriate, or pro- Healthy Lifestyles, social interventions and activities designed to reduce Reins of HOPE (equine assisted therapy), recidivism. These programs should be based on the Interactive Journaling Workbooks, youth’s individual needs as required by Sections 1355 Word on the Street; the expansion of the and 1356. Such programs may be provided under the Music in Society program with the upgraded direction of the Chief Probation Officer or the County recording studio, Office of Education and can be administered by county Smart Girls gender specific program, partners such as mental health agencies, community Money Matters, based organizations, faith-based organizations or Alpha Leadership; Probation staff. Harm to Healing Restorative Justice, Programs may include but are not limited to: Operation Peace Work, (1) Cognitive Behavior Interventions; ARISE Program, Book Club, (2) Management of Stress and Trauma; First 5 Parenting, (3) Anger Management; Voices gender responsive curriculum, and (4) Conflict Resolution; Dating Matters. (5) Juvenile Justice System; (6) Trauma-related interventions; Ventura County Behavioral Health provides (7) Victim Awareness; the following: ☒ ☐ ☐ (8) Self-Improvement; Dialectical Behavior Therapy (DBT); (9) Parenting Skills and support; Moral Recognition Therapy (MRT); (10) Tolerance and Diversity; Drug and Alcohol Programs (individual and (11) Healing Informed Approaches; group, such as Matrix); (12) Interventions by Credible Messengers; Anger Management; (13) Gender Specific Programming; Seeking Safety; Individual and Family (14) Art, creative writing, or self-expression; Counseling; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; Educational Programs include: (17) Career and leadership opportunities; and, Paxton Patterson Construction Modules; (18) Other topics suitable to the youth population. Providence Scholars Online College courses; READ Literacy Tutors; Screen Printing and Automotive Tech. The agency is developing a Therapy Dog Program and an Agriculture Program, the SEEAG RootED Farm Campus, which will cover six acres in an area adjacent to the facility. 7727 Ventura JH CI PRO 25-26 Page 41 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Recreation. All youth shall be provided the opportunity Subsection 1002.5 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Examples of recreation include reading entertainment. Activities shall be supervised and include books, playing video games, decorating orientation and may include coaching of youth. contests, watching movies, and March Madness contests. In October, some additional recreation opportunities include pumpkin carving and a scary story contest. Interviews with youth confirm they receive an hour or more of unscheduled activity daily. ☒ ☐ ☐ We noted the agency has begun its modifications to a Unit in Anacapa for a collaboration with the Public Library. The flooring and painting have been completed. There will be three library staff to work with youth from all units to have access to and an understanding of reading various types of books in a calming environment. (c) Exercise. All youth shall be provided with the Subsection 1002.4 opportunity for at least one hour of large muscle activity each day. Examples of exercise include flag football, ☒ ☐ ☐ running, soccer, basketball, kickball, and weightlifting in the gym. The administrator/manager may suspend, for a period not Subsection 1002.7 to exceed 24 hours, access to recreation and programs. The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 1003, issued on July 1, 2024 The facility administrator shall provide access to religious The agency has religious providers in each services and/or religious counseling at least once each unit once or more per week. Youth are week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ provided with the opportunity to meet with allowed to participate in an activity outside of their room if them one-on-one or as a group. he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Subsection 1003.9 ☒ ☐ ☐ (b) availability of clergy; and, Subsection 1003.12 ☒ ☐ ☐ (c) availability of religious diets. Subsection 1003.5 ☒ ☐ ☐ 1373 WORK PROGRAM Policy 1004, issued July 1, 2024 The facility administrator shall develop policies and The facility organizes work crews at the procedures regarding the fair and consistent assignment facility throughout the week. These engage of youth to work programs. Work assigned to a youth shall the youth in a variety of facility-related be meaningful, constructive and related to vocational ☒ ☐ ☐ maintenance tasks, such as cleaning and training or increasing a youth's sense of responsibility. rearranging furniture for programming. These Work programs shall not be imposed as a disciplinary crews use a small group model, typically two measure or three youth at a time, to ensure supervision and foster teamwork. 7727 Ventura JH CI PRO 25-26 Page 42 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1374 VISITING Policy 1005, issued July 1, 2024 The facility administrator shall develop and implement written policies and procedures for visiting, that include At the time of the inspection, youth are provisions for special visits. Youth shall be allowed to eligible for two visits per week, for an hour receive visits by parents, guardians or persons standing each visit, on Wednesdays and Sundays. in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Subsections 1005.5 and 1005.6 (f) the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Subsection 1005.3.2 per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Provisions for special visits, in addition to the two-hour Subsections 1005.8 and 1005.9 minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion Special visits are scheduled for Saturday of the facility administrator or designee. Family therapy mornings. and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Subsection 1005.3.2 alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ 1375 CORRESPONDENCE Policy 1006, issued July 1, 2024 The facility administrator shall develop and implement written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Subsection 1006.10 ☒ ☐ ☐ (c) youth may correspond confidentially with state and Subsection 1006.4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Subsection 1006.4 in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 7727 Ventura JH CI PRO 25-26 Page 43 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1376 TELEPHONE ACCESS Policy 1007, issued on June 13, 2024 7B The administrator of each juvenile facility shall develop Interviews with youth indicated they average and implement written policies and procedures to provide ☒ ☐ ☐ two or more phone calls per day. youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Policy 1008, issued on July 1, 2024 The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Subsections 1008.3 and 1008.4 and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Subsection 1008.7 cost-free telephone access as appropriate. ☒ ☐ ☐ 1390 DISCIPLINE Policy 600, issued July 1, 2024 The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Subsection 600.4 (a) ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Subsection 600.4 (h) personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Subsection 600.4 (c) ☒ ☐ ☐ (d) contact with parent or attorney; Subsection 600.4 (g) & (s) ☒ ☐ ☐ (e) exercise; Subsection 600.4 (l) ☒ ☐ ☐ (f) medical services and counseling; Subsection 600.4 (p) & (t) ☒ ☐ ☐ (g) religious services; Subsection 600.4 (t) ☒ ☐ ☐ (h) clean and sanitary living conditions; Subsection 600.4 (o) ☒ ☐ ☐ (i) the right to send and receive mail; Subsection 600.4 (f) ☒ ☐ ☐ (j) education; and, Subsection 600.4 (t) ☒ ☐ ☐ (k) rehabilitative programming. Subsection 600.4 (t) ☒ ☐ ☐ The facility administrator shall establish rules of conduct Subsection 600.3 and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7727 Ventura JH CI PRO 25-26 Page 44 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1391 DISCIPLINE PROCESS Policy 601, issued July 1, 2024 The facility administrator shall develop and implement We reviewed ten Appeal Forms from Juvenile written policies and procedures for the administration of Hall, dated January through August of 2025. discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose The agency uses several forms for discipline for violation of rules; Disciplinary Due Process. The Notice of Discipline Form includes a summary of the incident and proposed sanctions and provides the opportunity to appeal the discipline. The second form is the Hearing Form, used for major incidents only. The form allows the youth to write their version of the incident and to list any witnesses. There is also an area to list the staff who assisted with the form, or a box to check if no one was requested to help the youth. ☒ ☐ ☐ Prior to the discipline hearing, the assigned Hearing Officer reviews the video of the incident and all reports. Once a finding is made, the youth is notified and is offered an opportunity to appeal. The Appeal Forms are available on the units. We reviewed a random sample of Due Process incidents between January and August 2025, including the Incident Reports and subsequent documentation, and we found that the policy and process are compliant with regulations. The form prompted staff to follow the process, and the documentation was clear. We provided input regarding the consolidation of the form for ease of review and completion. (b) prohibiting discipline to be delegated to any youth; Subsection 601.3.1 (b) ☒ ☐ ☐ (c) definition of major and minor rule violations and their Subsection 601.4 & 601.5 consequences, and due process requirements; ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior Subsection 601.3.1 interventions; ☒ ☐ ☐ (e) minor rule violations may be handled informally by Subsection 601.4 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Subsection 601.5.3 be documented and require the following: ☒ ☐ ☐ (1) written notice of violation prior to a hearing; (2) accommodations provided to youth with Subsection 601.5.7 disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Subsection 601.5.4 incident; ☒ ☐ ☐ 7727 Ventura JH CI PRO 25-26 Page 45 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) opportunity for the youth to be heard, present Subsection 601.5.5 evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Subsection 601.5.7 hearing process; ☒ ☐ ☐ (6) provision for administrative review. Subsection 601.5.10 ☒ ☐ ☐ (g) violations that result in a removal from camp or Subsection 601.5.7 commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Policy 707, issued on July 1, 2024 DISEASES. The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; Subsection 707.3 (c)1 ☒ ☐ ☐ (b) Identification of relevant symptoms; Subsection 707.3 (c) 2 ☒ ☐ ☐ (c) Referral for medical evaluation; Subsection 707.3 (c) 3 ☒ ☐ ☐ (d) Treatment responsibilities during detention; Subsections 707.3 and 707.4 ☒ ☐ ☐ (e) Coordination with public and private community- Subsection 707.3 (d) based resources for follow-up treatment; ☒ ☐ ☐ (f) Applicable reporting requirements; and, Subsection 707.4.2 ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. Subsection 707.3 (d) 3 ☒ ☐ ☐ The policies and procedures shall be updated as Subsection 707.3 necessary to reflect communicable disease priorities identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 726, issued August 21, 2024 The health administrator, in cooperation with the facility Medical staff are on-site twenty-four hours a administrator, shall develop policy and procedures to day, every day of the year. They are typically establish a daily routine for youth to convey requests for ☒ ☐ ☐ requested via telephone, but request slips are emergency and non-emergency medical, dental and also available on each unit. behavioral/mental health care services. 1480 STANDARD FACILITY CLOTHING ISSUE Policy 800, issued July 1, 2024 The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Subsection 800.4 (a) laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing Subsection 800.4 (b) 1 for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; 7727 Ventura JH CI PRO 25-26 Page 46 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Outer garments; Subsection 800.4 (b) 2 ☒ ☐ ☐ (3) New non-disposable underwear which shall Subsection 800.4 (b) 3 remain with the youth throughout their stay, and; ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and Subsection 800.4 (b) 4 free of stains, including tee shirts and bras. ☒ ☐ ☐ (c) Clothing is laundered at the temperature required by Subsection 800.4 (c) local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Subsection 800.4 (d) ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Policy 802, issued on July 1, 2024 The facility administrator shall develop and implement The daily laundry pick-up and return schedule written policies and site-specific procedures for the was provided, which is in operation Monday cleaning and scheduled exchange of clothing. Unless through Friday. Clothing pickup on the work, climatic conditions, or illness necessitates more ☒ ☐ ☐ weekend resumes on Monday. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S This regulation is being incorporated into PERSONAL CLOTHING Procedure 531, Clothing Exchange During Booking There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 804, re-issued on December 12, 2024 There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Subsection 804.4 (a) ☒ ☐ ☐ (b) Toothpaste; Subsection 804.4 (b) ☒ ☐ ☐ (c) Soap; Subsection 804.4 (c) ☒ ☐ ☐ (d) Comb; Subsection 804.4 (d) ☒ ☐ ☐ (e) Shaving implements; Policy 806, issued on July 1, 2024 ☒ ☐ ☐ (f) Deodorant; Subsection 804.4 (f) ☒ ☐ ☐ (g) Lotion; Subsection 804.4 (g) ☒ ☐ ☐ (h) Shampoo; and, Subsection 804.4 (h) ☒ ☐ ☐ (i) Post-shower conditioning hair products. Subsection 804.4 (i) ☒ ☐ ☐ 7727 Ventura JH CI PRO 25-26 Page 47 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care Subsection 804.4 items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 805, issued July 1, 2024 There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 806, issued on July 1, 2024 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Policy 807, issued on July 1, 2024 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 808, issued on July 1, 2024 Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 810, issued July 1, 2024 meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillowcase unless provided for in (a) Subsection 808.3 (b) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Subsection 808.3 (c) ☒ ☐ ☐ (d) One towel; and, Subsection 808.3 (d) ☒ ☐ ☐ (e) One blanket or more, up on request Subsection 808.3 (e) ☒ ☐ ☐ 7727 Ventura JH CI PRO 25-26 Page 48 of 50 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING AND LINEN EXCHANGE Policy 809, issued on July 1, 2024 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillowcases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once Subsection 809.3 a month. ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND The department is in the process of MAINTENANCE converting Post Order FPO.06.M.1, which addresses the acceptable level of The facility administrator shall develop and implement cleanliness, repair, and safety throughout the written policies and site-specific procedures for the facility, into a Procedure. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7727 Ventura JH CI PRO 25-26 Page 49 of 50 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Applies to Camp. Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 7727 Ventura JH CI PRO 25-26 Page 50 of 50 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7728 FACILITY NAME: Ventura County Probation Agency Juvenile Facilities (VCPAJF) FACILITY TYPE: Camp Commitment Services PERSONS INTERVIEWED INCLUDE: Chief Deputy Andy Souza; Division Manager Heidiann Cobos; Division Manager Teresa Jimenez; Division Manager John Declan Tormey; Supervising Deputy Probation Officer Christopher Martinez; Supervising Deputy Probation Officer Travis Prater; Supervising Deputy Probation Officer Holly Jacinto; Supervising Deputy Probation Officer Karen Sewell; Senior Deputy Probation Officer Jill Pollonais; Senior Deputy Probation Officer Rebecca Jimenez; Deputy Probation Officer I Daniel Wortman; Deputy Probation Officer I Sarah Ross; Deputy Probation Officer I Carlos Mercado. Male youth ages 17 – 24; female youth ages 15 - 18 Wellpath Medical Services Regional Director Brian Smith; Health Services Administrator Shirley Scott; Medical Assistant Taylor Mathis; Ventura County Behavioral Health Clinical Administrator Marcus Lopez; Senior Behavioral Health Manager Doctor Thomas Taylor; Ventura County Food and Laundry Services Manager Jose Cruz; Ventura County Office of Education Assistant Principal Linda Stevens; Director of Alternative Education Stefanie Rodriguez; Transition Specialist Monica Roman; School Office Manager Monica Ceniceros; Counselor Nicole Garr FIELD REPRESENTATIVE: Eric Raley DATE: September 29 - October 3, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF Policy 103, Subsection 103.3.1 (a) 9B BUILDING AND GROUNDS issued July 1, 2024 On an annual basis, or as otherwise required by law, each Issued by County of Ventura Resource juvenile facility administrator shall obtain a documented Management Agency’s M. Aldana on May 28, inspection and evaluation from the following: ☒ 2024 (a) county building inspector or person designated by the ☐ ☐ Board of Supervisors to approve building safety; Issued by County of Ventura General Services Agency Director Tom Hunt on October 1, 2025. (b) fire authority having jurisdiction, including fire Subsection 103.3.1 (b) 10B clearance as required by Health and Safety Code Section 13146.1(a) and (b); Inspected by Ventura County Fire Protection District R. Martinez on April 30, 2024 ☒ ☐ ☐ Inspected by Ventura County Fire Protection District R. Adams on February 24, 2025 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7728 Ventura Camp CI PRO 25-26 Page 1 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) local health officer, inspection in accordance with Subsection 103.3.1 (c) 11B Health and Safety Code Section 101045; Environmental Health Evaluation completed on May 20, 2024, by G. Guerrero Environmental Health Evaluation completed on June 25, 2025, by G. Guerrero Nutritional Health Evaluation evaluated July 7, 2023, by E. Munizich ☒ ☐ ☐ Nutritional Health Evaluation evaluated August 12, 2024, by E. Munizich Medical / Mental Health Evaluation conducted on October 24, 2023, by O. Newell and D. Leonard Medical / Mental Health Evaluation conducted on October 1, 2024, by O. Newell and D. Leonard (d) county superintendent of schools on the adequacy of Subsection 103.3.1 (d) 12B educational services and facilities as required in Section 1370; Education Program Review and Evaluation conducted December 15, 2023, by L. Alarcon ☒ ☐ ☐ Education Program Review and Evaluation conducted December 17, 2024, by O. Cobian (e) juvenile court as required by Section 209 of the Subsection 103.3.1 (e) 13B Welfare and Institutions Code; and, Judicial Inspection of Juvenile Detention Facility for Suitability conducted by G. Romero on April 19, 2024 ☒ ☐ ☐ Judicial Inspection of Juvenile Detention Facility for Suitability conducted by G. Romero on September 25, 2025 (f) the Juvenile Justice Commission as required by Subsection 103.3.1 (f) 14B Section 229 of the Welfare and Institutions Code or Probation Commission as required by Section 240 of the ☒ The JJDPC inspected all facility types on ☐ ☐ Welfare and Institutions Code. December 3, 2024 7728 Ventura Camp CI PRO 25-26 Page 2 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1320 APPOINTMENT AND QUALIFICATIONS A memorandum dated September 29, 2025, 15B by Chief Probation Officer R. Miller II, Note: Compliance with this section is determined by addresses the elements of this regulation. receipt of the Chief Probation Officer’s certification letter confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications A memorandum dated September 29, 2025, Each facility shall: by Chief Probation Officer R. Miller II, (1) recruit and hire employees who possess addresses the elements of this regulation in ☒ knowledge, skills and abilities appropriate to their job ☐ ☐ bullet point 1. classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical A memorandum dated September 29, 2025, examination including tuberculosis screening test and by Chief Probation Officer R. Miller II, evaluation for immunity to contagious illnesses of ☒ addresses the elements of this regulation in ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and bullet point 2. mumps); A memorandum dated September 29, 2025, (3) adhere to the minimum standards for the selection by Chief Probation Officer R. Miller II, and training requirements adopted by the Board ☒ ☐ ☐ addresses the elements of this regulation in pursuant to Section 6035 of the Penal Code; and bullet point 3. (4) conduct a criminal records review, on each new A memorandum dated September 29, 2025, employee, and psychological examination in by Chief Probation Officer R. Miller II, ☒ accordance with Section 1031 of the Government ☐ ☐ addresses the elements of this regulation in Code. bullet point 4. (c) Contract personnel, volunteers, and other non- A memorandum dated September 29, 2025, employees of the facility, who may be present at the by Chief Probation Officer R. Miller II, facility, shall have such clearance and qualifications as addresses the elements of this regulation in ☒ may be required by law, and their presence at the facility ☐ ☐ bullet point 5. shall be subject to the approval and control of the facility manager. 1321 STAFFING Policy 208, issued June 13, 2024 Subsection 208.6 Each juvenile facility shall: (a) have an adequate number of personnel sufficient to A combination of factors, including the hiring of carry out the overall facility operation and its a Public Information Officer to increase programming, to provide for safety and security of youth ☒ recruitment and the merging of some job ☐ ☐ and staff, and meet established standards and classifications in 2024, has resulted in regulations; increases in the number of staff at the facility; a review of the staffing schedule as well as observation of staff on the units found compliance with this section. 7728 Ventura Camp CI PRO 25-26 Page 3 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) ensure that no required services shall be denied Subsection 208.3.1 (b) because of insufficient numbers of staff on duty absent exigent circumstances; We reviewed a variety of documents, including safety check records, grievances, and incident reports. Review of these documents revealed compliance with this regulation. The facility walkthrough, as well as interviews with the staff, revealed that the facility has adequate staffing to carry out the overall facility operations. ☒ ☐ ☐ We reviewed staffing schedules for January 1-7, 2025, April 1-7, 2025, and September 1- 7, 2025. DPO I’s are mandated for one additional shift per pay period, DPO II mandates ended in July of 2024, but may still volunteer for shifts. The facility staffing schedules for VCPA Juvenile Facilities reflect compliance with regulations. (c) have a sufficient number of supervisory level staff to Subsection 208.3.1 (c) ☒ ensure adequate supervision of all staff members; ☐ ☐ (d) have a clearly identified person on duty at all times Subsection 208.3.1 (d) who is responsible for operations and activities and has ☒ completed the Juvenile Corrections Officer Core Course ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Subsection 208.3.1 (e) unit whenever there are youth in the living unit; Per the policy and procedure manual, as ☒ ☐ ☐ well as direct observation, staff are always present in occupied housing units. (f) have sufficient food service personnel relative to the Subsection 208.3.1 (f) & (g) number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct ☒ food preparation and servings; conduct related training ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Subsection 208.3.1 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other ☒ support staff for the efficient management of the facility, ☐ ☐ and to ensure that youth supervision staff shall not be diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Subsection 208.3.1 (i) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special Schedules and unit population and staffing program needs. Staffing shall be in compliance with a ☒ reports were reviewed to verify compliance minimum youth-staff ratio for the following facility types: ☐ ☐ with this regulation, as well as direct observation on units. Staffing ratios are maintained throughout the facility for each housing unit. 7728 Ventura Camp CI PRO 25-26 Page 4 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) Juvenile Halls Subsection 208.3.1 (i) 1 (A) during the hours that youth are awake, one This facility is not a Juvenile Hall; not ☒ wide-awake youth supervision staff member on ☐ ☐ applicable. duty for each 10 youth in detention; (B) during the hours that youth are confined to their Subsection 208.3.1 (i) 1 room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff Subsection 208.3.1 (i) 1 members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Subsection 208.3.1 (i) 1 duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Subsection 208.3.1 (i) 1 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls This facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall; not applicable. ☒ awake youth supervision staff member on duty for ☐ ☐ each 10 youth in detention; (B) during the hours that youth are confined to their Not applicable. room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff Not applicable. members on duty at all times, regardless of the number of youth in detention, unless an ☒ arrangement has been made for backup support ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not applicable. duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Not applicable. duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Subsection 208.3.1 (i) 3 (A) during the hours that youth are awake, one The agency has provided sufficient staffing wide-awake youth supervision staff member on for the facility by using mandated overtime for duty for each 15 youth in the camp population; youth supervision staff, as well as voluntary ☒ overtime for Deputy Probation Officer IIs. ☐ ☐ While on-site, the number of youths in camp averaged 13, with 13 males and zero females. 7728 Ventura Camp CI PRO 25-26 Page 5 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (B) during the hours that youth are confined to their Subsection 208.3.1 (i) 3 room for the purpose of sleeping, one wide-awake ☒ youth supervision staff member on duty for each 30 ☐ ☐ youth present in the facility; (C) at least two wide-awake youth supervision staff Subsection 208.3.1 (i) 3 members on duty at all times, regardless of the number of youth in residence, unless ☒ arrangements have been made for backup support ☐ ☐ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Subsection 208.3.1 (i) 3 duty who is the same gender as youth housed in ☒ ☐ ☐ the facility; (E) in addition to the minimum staff to youth ratio Subsection 208.3.1 (i) 3 required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Subsection 208.3.1 (i) 3 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy 300, Subsection 300.3 (l) AND TRAINING issued June 13, 2024 (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to The VCPAJF provides new staff with an their duties, including: orientation and training program, including a (1) youth supervision duties; five-phase process. Phase 1 consists of an initial 40-hour orientation. Phase 2 includes Policy Training; Phase 3 includes Supervision of Youth with Close Training by the assigned Training Officer (TO); Phase 4 is Sole Supervision with Monitoring by the TO and an assigned mentor/trainer; Phase 5 is Working ☒ ☐ ☐ Independently with Supervision by the TO. The training curriculum includes evaluation of the staff’s job skills, which are documented in an official training record retained in the employees’ file, and which are initialized by staff confirming an understanding of Facility Operations, Officer Responsibilities, and the processes of the Housing Units. A staff member’s competency is reviewed by facility administration prior to the staff member receiving permanent status with the agency. (2) scope of decisions they shall make; ☒ Subsection 300.3 (m) ☐ ☐ (3) the identity of their supervisor; ☒ Subsection 300.3 (n) ☐ ☐ 7728 Ventura Camp CI PRO 25-26 Page 6 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) the identity of persons who are responsible to Subsection 300.3 (o) ☒ them; ☐ ☐ (5) persons to contact for decisions that are beyond Subsection 300.3 (q) ☒ their responsibility; and ☐ ☐ (6) ethical responsibilities. ☒ Subsection 300.3 (b) ☐ ☐ (b) Prior to assuming any responsibility for the supervision Subsection 300.3.1 (a) of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility-specific ☒ ☐ ☐ orientation, including: (1) individual and group supervision techniques; (2) regulations and policies relating to discipline and Subsection 300.3.1 (b) rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; ☒ Subsection 300.3.1 (c) ☐ ☐ (4) suicide prevention and response to suicide Subsection 300.3.1 (d) ☒ attempts ☐ ☐ (5) policies regarding use of force, de-escalation Subsection 300.3.1 (e) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Subsection 300.3.1 (f) ☒ trauma and trauma-informed approaches; ☐ ☐ (7) procedures to follow in the event of emergencies; ☒ Subsection 300.3.1 (g) ☐ ☐ (8) routine security measures, including facility Subsection 300.3.1 (h) ☒ perimeter and grounds; ☐ ☐ (9) crisis intervention and mental health referrals to Subsection 300.3.1 (i) ☒ mental health services; ☐ ☐ (10) documentation; and ☒ Subsection 300.3.1 (j) ☐ ☐ (11) fire/life safety training ☒ Subsection 300.3.1 (k) ☐ ☐ (c) Prior to assuming sole supervision of youth, each Subsection 300.5 youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Subsection 300.5 supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 1323, issued on July 1, 2024 Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7728 Ventura Camp CI PRO 25-26 Page 7 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1324 POLICY AND PROCEDURES MANUAL Policy 101 All facility administrators shall develop, publish, and The VCPAJF has transitioned to the use of implement a manual of written policies and procedures Lexipol to provide its Policy and Procedures. that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made The policies referenced in this Procedure available to all employees, reviewed by all employees, ☒ ☐ ☐ Checklist were issued from June 13, 2024, and shall be administratively reviewed at a minimum through December 12, 2024, which meets every two years, and updated, as necessary. Those requirements for an administrative review at a records relating to the standards and requirements set minimum of every two years. forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Subsection 101.4 (a) ☒ communications and a description of job classifications; ☐ ☐ (b) responsibility of the probation department, purpose of Subsection 101.4 (b) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or ☒ Probation Committee, probation staff, school personnel ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ Subsection 101.4 (c) ☐ ☐ (d) initial orientation and training program for employees; ☒ Subsection 101.4 (d) ☐ ☐ (e) initial orientation, including safety and security issues Subsection 101.4 (e) and anti-discrimination policies, for support staff, contract ☒ employees, school, mental/behavioral health and medical ☐ ☐ staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Subsection 101.4 (f) communication system to ensure: ☒ ☐ ☐ (1) efficient operation of the juvenile facility; (2) legal and proper care of youth; ☒ Subsection 101.4 (f) ☐ ☐ (3) maintenance of individual youth's records; ☒ Subsection 101.4 (f) ☐ ☐ (4) supply of information to the juvenile court and Subsection 101.4 (f) ☒ those authorized by the court or by the law; and, ☐ ☐ (5) release of information regarding youth. ☒ Subsection 101.4 (f) ☐ ☐ (g) ethical responsibilities; ☒ Subsection 101.4 (g) ☐ ☐ (h) trauma-informed approaches; ☒ Subsection 101.4 (h) ☐ ☐ (i) culturally responsive approaches; ☒ Subsection 101.4 (i) ☐ ☐ (j) gender responsive approaches; ☒ Subsection 101.4 (j) ☐ ☐ (k) a non-discrimination provision that provides that all Subsection 101.4 (k) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; 7728 Ventura Camp CI PRO 25-26 Page 8 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (l) storage and maintenance requirements for any Subsection 101.4 (l) chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Subsection 101.4 (m) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Subsection 101.4 (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 404, issued July 1, 2024 The facility administrator shall consult with the local fire The agency has a systematic approach to the department having jurisdiction over the facility, or with the inspection of the facility, recording any non- State Fire Marshal, in developing a plan for fire safety working or required elements of space to which shall include, but not be limited to: confirm it is safe for youth and staff. (a) a fire prevention plan to be included as part of the manual of policy and procedures; The form includes Fire Extinguishers, Fire Alarms, First Aid Kits, Exit & Evacuation ☒ ☐ ☐ Routes, Storage Areas, Electric/Lighting, Lint Traps & Dryer Exhaust, Flashlights, Door Locks, Cameras/Monitors, Panic Alarms, Radios, Cell Phones, and AEDs. If there is a required fix or referral to maintenance, it is tracked by administration to ensure it is addressed and remedied. (b) monthly fire and life safety inspections by facility staff Subsection 404.3 (b) with two-year retention of the inspection record; We reviewed documentation of Fire and Life Safety Reports for the months of January 10, ☒ 2025, to September 26, 2025, except for April ☐ ☐ 2025, which was not completed in April. Inspections were done twice in March instead, once at the beginning and again at the end of March 2025. (c) fire prevention inspections as required by Health and Subsection 404.3 (c) ☒ Safety Code Section 13146.1(a) and (b); ☐ ☐ (d) an evacuation plan; ☒ Subsection 404.3 (d) ☐ ☐ 7728 Ventura Camp CI PRO 25-26 Page 9 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) documented fire drills not less than quarterly; Subsection 404.3 (e) The agency generally completes Fire Drills monthly. We reviewed documentation for monthly drills from January 28, 2025, to September 25, 2025, with the exceptions of March 2025 and August 2025, which were ☒ not provided. The frequency of these drills ☐ ☐ typically exceeds regulation. The facility conducts these drills as a training mechanism while walking through the facility to ensure staff know how to react to an emergency “training” drill. (f) a written plan for the emergency housing of youth in Subsection 404.3 (f) ☒ the case of fire; and, ☐ ☐ (g) development of a fire suppression pre-plan in Subsection 404.3 (g) ☒ cooperation with the local fire department. ☐ ☐ 1326 SECURITY REVIEW Policy 205, issued July 1, 2024 and Policy 405, issued July 1, 2024 Each facility administrator shall develop policies and procedures to annually review, evaluate, and document A memorandum from Heidiann Cobos, security of the facility. The review and evaluation shall Division Manager, to Chief Probation Officer include internal and external security, including, but not R. Miller II dated September 25, 2025, was limited to, key control, equipment, and staff training. provided confirming an annual Security and ☒ Emergency Procedures Review. This ☐ ☐ memorandum includes key control, equipment, staff training, emergency procedures, physical security, facility access, visitor screening, partner and support agencies, security cameras, and digital video recorders. 1327 EMERGENCY PROCEDURES Policy 400, Subsection 400.3 0B issued on July 1, 2024 The facility administrator shall develop facility-specific policies and procedures for emergencies that shall A memorandum from Division Manager H. include, but not be limited to: Cobos to Chief Probation Officer R. Miller II (a) escape, disturbances, and the taking of hostages; dated September 25, 2025, was provided confirming an annual Security and ☒ Emergency Procedures Review. This ☐ ☐ memorandum includes key control, equipment, staff training, emergency procedures, physical security, facility access, visitor screening, partner and support agencies, security cameras, and digital video recorders. (b) civil disturbance, active shooter and terrorist attack; ☒ Subsection 400.3 (b) ☐ ☐ (c) fire and natural disasters; ☒ Subsection 400.3 (c) ☐ ☐ (d) periodic testing of emergency equipment; ☒ Subsection 400.3(d) ☐ ☐ (e) emergency evacuation of the facility; and ☒ Subsection 400.3 (f) ☐ ☐ (f) a program to provide all youth supervision staff with Subsection 400.3 (g) ☒ an annual review of emergency procedures. ☐ ☐ 7728 Ventura Camp CI PRO 25-26 Page 10 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS Policy 505, issued June 13, 2024, 1B Subsection 505.3 The facility administrator shall develop and implement policy and procedures that provide for direct visual Safety checks were reviewed for the months observation of youth at a minimum of every 15 minutes, of January, April, and July 2025 for all at random or varied intervals during hours when youth operational units. The percentage of late, are asleep or when youth are in their rooms, confined in missed, or unvaried checks in January was holding cells or confined to their bed in a dormitory. 0.002%, the percentage in April decreased to Supervision is not replaced, but may be supplemented 0.0016%, and the percentage in July by, an audio/visual electronic surveillance system remained the same, at 0.0016%. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety Overall, the safety checks are random and checks shall be documented with the actual time the varied, typically between 12 and 14 minutes, check is completed. ☒ ☐ ☐ recording the youth room and the total number of youths in the unit. A Senior Deputy Probation Officer reviews the safety checks of all units, checking for late, missed, or unvaried checks. The agency had very few late, missed, or unvaried checks. The staff responsible and the circumstances regarding any late, missed, or unvaried checks are recorded in the Supervisors' Log to allow the staff to be formally addressed. 1329 SUICIDE PREVENTION PLAN Policy 708, issued July 1, 2024 2B The facility administrator, in collaboration with the Youth are administered the MAYSI-2 upon healthcare and behavioral/mental health administrators, admission whenever a significant event shall plan and implement written policies and occurs. The assessment tool identifies procedures which delineate a Suicide Prevention Plan. cautions or warnings for behavior involving The plan shall consider the needs of youth experiencing ☒ ☐ ☐ suicidal ideation or tendencies. A past or current trauma. Suicide prevention responses Classification Questionnaire during booking shall be respectful and in the least invasive manner to determine appropriate housing and consistent with the level of suicide risk. The plan shall supervision status is also responsive to this include the following elements: regulation. (a) Suicide prevention training as required in Section Subsection 708.4 (a) 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Subsection 708.5 Precautionary Protocols (1)All youth shall be screened for risk of suicide at The facility has had three youths identified intake and as needed during detention. ☒ as requiring a suicide prevention plan since ☐ ☐ January 1, 2025. None of these three youths were Camp commitments. (2) All youth supervision staff who perform intake Subsection 708.5 processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Subsection 708.5 intake screening process to be at risk of suicide shall ☒ be referred to behavioral/mental health staff for a ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to Subsection 708.6 ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. 7728 Ventura Camp CI PRO 25-26 Page 11 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Referral process to behavioral/mental health staff for Subsection 708.4 (c) ☒ assessment and/or services. ☐ ☐ (d) Procedures for monitoring of youth identified at risk Subsection 708.4 (d) ☒ for suicide. ☐ ☐ (e) Safety Interventions Subsection 708.4 (e) and (f) (1) Procedures to address intervention protocols for youth identified at risk for suicide which may ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- Subsection 708.4 (i) ☒ informed approaches ☐ ☐ (2) Procedures to instruct youth supervision staff how Subsection 708.3 and 708.4 ☒ to respond to youth who exhibit suicidal behaviors. ☐ ☐ (f) Communication Subsection 708.3 (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information Subsection 708.6 sharing about youth at risk for suicide with youth ☒ supervision, healthcare, and behavioral/mental ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Subsection 708.10 Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ Subsection 708.10 ☐ ☐ (3) Process for a debriefing event with affected youth. ☒ Subsection 708.10 ☐ ☐ (h) Documentation Subsection 708.8 (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Subsection 708.4 opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ youth or security of the facility. Any deprivation of ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 100, Subsection 100.5, effective date June 13, 2024. Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ No legal action was reported during this of confinement, filed against persons or legal entities inspection. responsible for juvenile facility operation. 7728 Ventura Camp CI PRO 25-26 Page 12 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 519, issued December 12, 2024 OF A YOUTH WHILE DETAINED No in-custody deaths were reported during (1) Death of a Youth. this inspection. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Subsection 519.3 facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Subsection 519.4 the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Subsection 519.4 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Procedure 579. (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary ☒ parties, which may include the Juvenile Court, the ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 504, issued August 21, 2024 8B Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 1102, issued July 1, 2024 When the number of youth detained in a living unit of a No instances of exceeding rated capacity juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ have been reported during this inspection. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7728 Ventura Camp CI PRO 25-26 Page 13 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES Policy 500, issued December 12, 2024 The facility administrator shall develop and implement The admission process includes various written policies and procedures for admittance of youth advisements and assessments to determine that emphasize respectful and humane engagement appropriate classification. with youth, and reflect that the admission process may be traumatic to youth who may have already These tools articulate detention criteria, experienced trauma. Policies shall be trauma-informed, housing location, security status, suicidal culturally relevant, and responsive to the language and tendencies, and the propensity for violence or literacy needs of youth. In addition to the requirements victimization. of Sections 1324 and 1430 of these regulations: The intake and booking process provides information to acclimate the youth to detention as well as orient the youth to expectations, rights, and rules. Staff complete a Juvenile Risk Assessment Tool to determine if detention is appropriate, with ☒ override and mitigation factors. ☐ ☐ If detained, the MAYSI-2 Questionnaire and Classification Assessment Questionnaire are administered to assist in placement and any security status needs. Youth then acknowledge the Prison Rape Elimination Act (PREA) policy as it relates to Sexual Abuse, Harassment, and Assault. Zero Tolerance for Gang or Violence is also part of the admission documents that the youth signs to acknowledge. The Youth Bill of Rights information is provided through the Office of Youth and Community Restoration. Twelve admissions packets were reviewed and revealed compliance with regulations. (a) the admittance process shall include: Subsection 500.8 (1) Access to two free phone calls within one hour of ☒ admittance in accordance with the provisions of ☐ ☐ Welfare and Institution Code Section 627; Subsection 500.9 (2) Offer of a shower; ☒ ☐ ☐ Youth interviews confirmed the offer of a shower during admission. (3) Documented secure storage of personal Subsection 500.7 ☒ belongings; ☐ ☐ Subsection 500.5.5 (4) Offer of food upon arrival; ☒ ☐ ☐ Youth interviews confirmed the offer of food during admission. (5) Screening for physical and behavioral health and Subsection 500.5 safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Subsection 500.5 disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; 7728 Ventura Camp CI PRO 25-26 Page 14 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (7) Contact with Regional Center for the Subsection 500.5 Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ Subsection 500.5 ☐ ☐ (b) juvenile hall administrators shall establish written Subsection 500.5.2 criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Subsection 500.5.3 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform ☒ them of program guidelines and provide written ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Subsection 500.5.3 that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 520, Subsection 520.5, issued August ABUSE 22, 2024 The facility administrator shall develop and implement The MAYSI-2 and Intake Screening for Risk written policies and procedures to reduce the risk of ☒ Victimization and Abusiveness Questionnaire sexual abuse by or upon youth. The policy shall require ☐ ☐ address this regulation. Youth also watch a facility staff to assess each youth within 72 hours of PREA video and read a handbook on how to admission based on the following information: report sexual abuse, assault, or (a) Prior sexual victimization or abusiveness; discrimination. (b) Gender nonconforming appearance or manner; or Subsection 520.5 (b) identification as lesbian, gay or bisexual, transgender, ☒ queer or intersex, and whether the youth may, therefore, ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ Subsection 520.5 (c) ☐ ☐ (d) Age; ☒ Subsection 520.5 (d) ☐ ☐ (e) Level of emotional and cognitive development; ☒ Subsection 520.5 (e) ☐ ☐ (f) Physical size and stature; ☒ Subsection 520.5 (f) ☐ ☐ (g) Mental illness or mental disabilities; ☒ Subsection 520.5 (g) ☐ ☐ (h) Intellectual or developmental disabilities; ☒ Subsection 520.5 (h) ☐ ☐ (i) Physical disabilities; ☒ Subsection 520.5 (i) ☐ ☐ (j) The youth’s own perception of vulnerability; and, ☒ Subsection 520.5 (j) ☐ ☐ (k) Any other specific information about the individual Subsection 520.5 (k) youth that may indicate heightened needs for ☒ supervision, additional safety precautions, or separation ☐ ☐ from certain other youth. Staff shall ascertain this information through Subsection 520.4 conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ during classification assessments; and by reviewing ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7728 Ventura Camp CI PRO 25-26 Page 15 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall implement appropriate Subsection 520.3 (b) controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ assessment in order to ensure that sensitive information ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 516, issued July 1, 2024 The facility administrator shall develop and implement The process for release from VCPAJF written policies and procedures for release of youth from programs include transition planning and custody which provide for: linkage to appropriate community services. The agency identifies youth needing special release services in the Multi-Disciplinary Team (MDT), Critical Care Team (CCT), and Treatment Team (TTM) meetings, which occur weekly. Participation includes representatives from Behavioral Health, Medical Services, and Office of Education personnel, as well as Probation staff. ☒ ☐ ☐ We reviewed the Release Form, which includes the youth’s information at booking, disposition, release authorization, and signature and identification of the person the youth is released to. Also included are acknowledgment of property released to the youth. We were provided with and reviewed the Ventura County Probation Agency Program Inventory List, which outlines available services in different geographical areas of the county. This list is updated every six months and is provided in paper format to the youth and families upon their release. (a) verification of identity/release papers; ☒ Subsection 516.3 (a) ☐ ☐ (b) return of personal clothing and valuables; ☒ Subsection 516.3 (b) ☐ ☐ (c) notification to the youth's parents or guardian; ☒ Subsection 516.3 (c) ☐ ☐ (d) notification to the facility health care provider in Subsection 516.3 (d) accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ Subsection 516.3 (e) ☐ ☐ (f) notification of facility mental health personnel. ☒ Subsection 516.3 (f) ☐ ☐ The facility administrator shall develop and implement Subsection 516.5 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry ☒ services including, but not limited to, medical and ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Subsection 516.4 written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 7728 Ventura Camp CI PRO 25-26 Page 16 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352 CLASSIFICATION Policy 501, issued June 13, 2024 The facility administrator shall develop and implement The Classification procedure uses the written policies and procedures on classification of youth Classification Assessment Questionnaire for the purpose of determining housing placement in the for staff in determining the most facility. appropriate placement of youth at Such procedures shall: admission and addresses the safety and security needs of youth. We reviewed admission documentation ☒ ☐ ☐ and found it to be consistent with regulatory requirements. Additionally, youth are re-classified based on circumstances as they occur while in the facility via the Critical Case Team meetings, which are held weekly. This is memorialized in the youth's electronic file, the Ventura County Integrated Justice Information System. (a) provide for the safety of the youth, other youth, facility Subsection 501.3 (a) staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Subsection 501.3 (b) ☒ the facility; ☐ ☐ (c) provide that a youth shall be classified upon Subsection 501.3 (c) admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Subsection 501.3 (d) provisions that consider the level of supervision and the youth's behavior while in custody; and, Classification reviews occur situationally and are conducted by a supervisor and/or the ☒ ☐ ☐ Watch Commander as necessary to ensure youth are in the least restrictive classification necessary, based on security, medical status, mental health status, etc. (e) provide that facility staff shall not separate youth from Subsection 501.3 (e) the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, ☒ gender identity, gender expression, mental or physical ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Subsection 501.3 (g) transgender, questioning or intersex identification or ☒ status as an indicator of likelihood of being sexually ☐ ☐ abusive. 7728 Ventura Camp CI PRO 25-26 Page 17 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 521, issued August 21, 2024 3B The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☐ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Subsection 521.3 (a) identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of ☒ gang or slang names or names that otherwise ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Subsection 521.3 (b) themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Subsection 521.3 (c) best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Subsection 521.3 (d) and intersex youth have access to medical and ☒ behavioral health providers qualified to provide care and ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Subsection 521.3 (e) necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety ☒ and privacy of transgender and intersex youth when the ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Subsection 521.6 youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7728 Ventura Camp CI PRO 25-26 Page 18 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Policy 502, issued June 13, 2024 The facility administrator shall develop and implement The intake and booking process includes the written policies and procedures to orient a youth prior to provision of a Youth Handbook which placement in a living area. Both written and verbal provides a program overview addressing information shall be provided and supplemented with housing units and release dates, program video orientation if feasible. Provision shall be made to components, information such as phone calls, provide accessible orientation information to all detained visiting and health services, clothing and youth including those with disabilities, limited literacy, or hygiene processes, and facility rules and the English language learners. consequences of rule violations, as well as Orientation shall include information that addresses: the point systems and canteen process. ☒ ☐ ☐ The Orientation for each facility includes all aspects of programming and activities while in custody. Facility expectations and opportunities are explained so the youth understand. As some classification titles and processes within the department were changed in 2024 and 2025, the Youth Handbook is in the process of being updated. The Youth Bill of Rights is also provided. (a) facility rules including contraband and searches and Subsection 502.4 (a) ☒ disciplinary procedures; ☐ ☐ (b) facility’s system of positive behavior interventions Subsection 502.4 (b) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age-appropriate information that explains the Subsection 502.4 (c) facility’s policy prohibiting sexual abuse and sexual ☒ harassment and how to report incidents or suspicions of ☐ ☐ sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ Subsection 502.4 (d) ☐ ☐ (e) the existence of the grievance procedure, the steps Subsection 502.4 (e) that must be taken to use it, the youth’s right to be free ☒ of retaliation for reporting a grievance, and the name of ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Subsection 502.4 (f) ☒ process; ☐ ☐ (g) access to routine and emergency health and mental Subsection 502.4 (g) ☒ health care; ☐ ☐ (h) access to education, religious services, and Subsection 502.4 (h) ☒ recreational activities; ☐ ☐ (i) housing assignments; ☒ Subsection 502.4 (i) ☐ ☐ (j) opportunity for personal hygiene and daily showers Subsection 502.4 (j) ☒ including the availability of personal care items ☐ ☐ (k) rules and access to correspondence, visits and Subsection 502.4 (k) ☒ telephone use; ☐ ☐ (l) availability of reading materials, programming, and Subsection 502.4 (l) ☒ other activities; ☐ ☐ (m) facility policies on the use of force, use of restraints, Subsection 502.4 (m) ☒ chemical agents and room confinement; ☐ ☐ (n) immigration legal services; ☒ Subsection 502.4 (n) ☐ ☐ 7728 Ventura Camp CI PRO 25-26 Page 19 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (o) emergencies including evacuation procedures; ☒ Subsection 502.4 (o) ☐ ☐ (p) non-discrimination policy and the right to be free from Subsection 502.4 (p) physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Subsection 502.4 (q) ☒ other than English if appropriate; ☐ ☐ (r) the process for requesting different housing, Subsection 502.4 (r) ☒ education, programming and work assignments; ☐ ☐ (s) a process for which parents/guardians receive Subsection 502.4 (s) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Subsection 502.4 (t) ☒ 15 Minimum Standards for Juvenile Facilities. ☐ ☐ 1354 SEPARATION Policy 603, issued July 1, 2024 The facility administrator shall develop and implement The facility documents the decision to written policies and procedures that address: temporarily separate youth per the requirements of this section. We reviewed the Separation Log Review Verification Sheet, and two Camp youth have ☒ been separated since January 1, 2025. ☐ ☐ One Camp youth was temporarily separated for medical reasons, upon the resolution of which reintegration occurred. One Camp youth was temporarily separated for the safety of the youth and the facility and was subsequently reintegrated into a unit. (a) separation of youth for reasons that include, but are Subsection 603.3 not be limited to, medical and mental health conditions, ☒ assaultive behavior, disciplinary consequences and ☐ ☐ protective custody. (b) consideration of positive youth development and Subsection 603.3 ☒ trauma-informed care. ☐ ☐ (c) separated youth shall not be denied normal privileges Subsection 603.3 available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Subsection 603.3 ☒ Title 15 Section 1390 shall apply. ☐ ☐ (e) when separation results in room confinement, the Subsection 603.3 separation shall occur in accordance with Welfare and ☒ Institutions Code Section 208.3 and Section 1354.5 of ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Subsection 603.3 separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7728 Ventura Camp CI PRO 25-26 Page 20 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Policy 602, issued July 1, 2024 4B (a) The facility administrator shall develop and Staff initiate a Room Confinement Log with implement written policies and procedures addressing specific documentation practices and alerts for the confinement of youth in their room that are consistent senior staff. Agency policy and procedures with Welfare and Institutions Code Section 208.3. The include the staff recording behavior and placement of a youth in room confinement shall be attempts to remove the youth from Room accomplished in accordance with the following Confinement status as soon as it is safe to do guidelines: so. When this happens, the youth agree to respond with appropriate behavior and return to regular unit activities. A review of 10 Room Confinement folders for Camp from January through August 2025 ☒ ☐ ☐ determined the agency utilizes Room Confinement within the scope of regulations for behavior-related incidents that pose safety and/or security risk to other youth, staff, or facility operations. Staff and supervisors provided appropriate responses to reintegrate youth into programming, including input from Behavioral Health and Personalized Plans developed with the Supervisor, Watch Commander, or other staff. Safety check logs and behavioral health intervention input were included in the reviewed incidents. (1) Room confinement shall not be used before other, Subsection 602.3 (a) less restrictive, options have been attempted and ☒ exhausted, unless attempting those options poses a ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Subsection 602.3 (b) purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Subsection 602.3 (c) that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Subsection 602.3.4 confinement. After the youth has been held in room ☒ confinement for a period of four hours, staff shall do one ☐ ☐ or more of the following: (1) Return the youth to general population. ☒ Subsection 602.3.4 (a) 1 ☐ ☐ (2) Consult with mental health or medical staff. ☒ Subsection 602.3.4 (a) 2 ☐ ☐ (3) Develop an individualized plan that includes the Subsection 602.3.4 (a) 3 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Subsection 602.3.4 (b) & (b) 1 four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. 7728 Ventura Camp CI PRO 25-26 Page 21 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (B) Develop an individualized plan that includes Subsection 602.3.4 (b) 2 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Subsection 602.3.4 (b) 3 facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Subsection 602.3.5 (a) single-person rooms or cells for the housing of youth ☒ in juvenile facilities and does not apply to normal ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Subsection 602.3.5 (b) ☒ court holding facilities or adult facilities. ☐ ☐ (7) Nothing in this section shall be construed to Subsection 602.3.5 (b) conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Subsection 602.3.5 (c) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- ☒ wide threat that poses an imminent and substantial ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Subsection 602.3.5 (d) & (e) placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 506, titled Case Management, issued on June 13, 2024 The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for assessment and case planning. 7728 Ventura Camp CI PRO 25-26 Page 22 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Assessment: Subsection 506.3 (a) The assessment is based on information collected during the admission process with periodic review, which This process is completed by a DPO and includes the youth's risk factors, needs and strengths then updated every six months, or more including, but not limited to, identification of substance frequently if circumstances develop abuse history, educational, vocational, counseling, necessitating changes. Documents reviewed behavioral health, consideration of known history of included the original case plan with identified trauma, and family strengths and needs. risks and needs, and ongoing plans targeting service delivery for the youth. Educational progress, case notes, and number of hours with Behavioral Health Services, and youth chrono notes from facility staff all contribute to the plan while the youth are detained. ☒ The plans document education, substance ☐ ☐ abuse, aggression, anti-social environments, family, impulsiveness, remorse, and violence, articulating plan and discussion points for each. We reviewed ten Juvenile Facilities Case Plans from Camp, and confirmed each youth had a current Case Plan, including the most significant areas to address with targeted services. The plans are reviewed and updated to show progress or to redirect services. They are individualized and include discussion between the DPO and the youth. (b) Institutional Case Plan: Subsection 506.3 (b) 1 (1) A case plan shall be developed for each youth ☒ held for at least 30 days or more and created within ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Subsection 506.3 (b) 2 (a) limited to, written documentation that provides: ☒ (A) objectives and time frame for the resolution of ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Subsection 506.3 (b) 2 (b) a description of program resources needed and ☒ individuals responsible for assuring that the plan ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting Subsection 506.3 (b) 3 the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Subsection 506.3 (b) 4 subject to existing resources, shall be developed for ☒ post dispositional youth in accordance with Section ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the Subsection 506.3 (b) 5 plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7728 Ventura Camp CI PRO 25-26 Page 23 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Policy 605, issued June 13, 2024 The facility administrator shall develop and implement The DPO typically meets with the youth written policies and procedures ensuring the availability weekly, or more frequently if requested, to of appropriate counseling and casework services for all ensure he or she is progressing as expected youth. Policies and procedures shall ensure: and to assist with any difficulty in the (a) youth will receive assistance with needs or concerns ☒ program. that may arise; ☐ ☐ We reviewed ten youth Chronological History Sheets from the Camp facility, where the meetings were documented, and any developments or behaviors displayed in the program were identified. (b) youth will receive assistance in requesting contact Subsection 605.3 (a) with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Subsection 605.3 (a) ☒ to meet the youth’s needs. ☐ ☐ 1357 USE OF FORCE Policy 511, issued August 21, 2024 The facility administrator, in cooperation with the Of the 15 Camp incidents occurring between responsible physician, shall develop and implement January and August of 2025 reviewed, six written policies and procedures for the use of force, used OC spray and nine did not use OC which may include chemical agents. Force shall never spray. We found the agency documents be applied as punishment, discipline, retaliation or efforts to use the least restrictive option treatment. when available. Staff are required to include (a) At a minimum, each facility shall develop policies and the circumstances leading to the use of force procedures which: and justify why force was used. The Supervisor on duty is also required to write a Use of Force Report to include a summary of the incident, the Supervisor's actions, including a review of the video, and to interview involved staff. They also write a Supervisor's Evaluation, which details their assessment of staff response. ☒ ☐ ☐ Once per month, the agency conducts a Use of Force Review with a committee consisting of the Managers, Supervisors, and staff. All documentation and video footage are presented so the committee can determine if the incident was within policy. The possible outcomes for the Review Committee are: • A – Within Policy; • B – Within Policy, but Training need identified; • C – Staff actions referred to the Professional Standards Unit; • and D – Other. Each of the incidents we reviewed was identified by the Administration as Within Policy, Within Policy but Training needs Identified, or Other. 7728 Ventura Camp CI PRO 25-26 Page 24 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) restricts the use of force to that which is deemed Subsection 511.3 reasonable and necessary, as defined in Section 1302 ☒ to ensure the safety and security of youth, staff, others ☐ ☐ and the facility. (2) outline the force options available to staff including Subsection 511.5 both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Subsections 511.3.8 and 511.3.9 ☒ expressly prohibited by the facility. ☐ ☐ (4) describe the requirements of staff to report any Subsections 511.3.5 and 511.3.6 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Subsection 511.6 includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Per Subsection 511.9, review packets are investigating unreasonable use of force. ☒ prepared and forwarded to the Use of Force ☐ ☐ Review Committee. (7) define the role, notification, and follow-up Subsection 511.6.1 procedures required after use of force incidents for ☒ medical, mental health staff and parents or legal ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant Subsection 511.3.1 youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Subsection 511.4 option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize ☒ chemical agents in the facility and the type, size and ☐ ☐ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Subsection 511.4.1 there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Subsection 511.4 timelines for decontamination from chemical agents. This shall include that youth who have been exposed ☒ to chemical agents shall not be left unattended until ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Subsection 511.4.2 procedures required after use of force incidents ☒ involving chemical agents for medical, mental health ☐ ☐ staff and parents or legal guardians. 7728 Ventura Camp CI PRO 25-26 Page 25 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) provide for the documentation of each incident of Subsection 511.6 use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Subsection 511.11 require that agencies provide initial and regular training in use of force and chemical agents when appropriate ☒ that address: ☐ ☐ Subsection 511.11 (i) (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Subsection 511.11 (l) ☒ application. ☐ ☐ (3) signs or symptoms that should result in immediate Subsection 511.11 (m) ☒ referral to medical or behavioral health. ☐ ☐ (4) instruction on the Constitutional Limitations of Use Subsection 511.11 (i) ☒ of Force. ☐ ☐ (5) physical training force options that may require Subsection 511.11 (n) ☒ the use of perishable skills. ☐ ☐ (6) timelines the facility uses to define regular Subsection 511.11 (o) ☒ training. ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Policy 512, issued June 13, 2024 The facility administrator, in cooperation with the There has been no use of physical restraints responsible physician and mental health director, shall develop and implement written policies and procedures ☒ ☐ ☐ per this Section since January 2025. for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth who Subsection 512.3 (c) present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Subsections 512.3 (f) & (k), and 512.7 discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of ☒ hands and feet together behind the back (hogtying) is ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 512, issued June 13, 2024 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the ☒ facility. Movement within the facility shall be governed by ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7728 Ventura Camp CI PRO 25-26 Page 26 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall be placed in restraints only with the approval Subsection 512.3 (d) 2 of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ physician. Reasons for continued retention in restraints ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Subsection 512.3 (i) 1 retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Subsection 512.3 (i) 2 possible, but in no case longer than four hours from the ☒ time of placement, to assess the need for mental health ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Subsections 512.5 (h) and 512.6 to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ Observations of the youth's behavior and any staff ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Subsection 512.6 procedures shall address: ☒ ☐ ☐ (a) documentation of the circumstances leading to an application of restraints. (b) known medical conditions that would contraindicate Subsection 512.4 ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Subsections 512.3 (b), 512.3 (g), and 512.5 (d) signs or symptoms which should result in immediate Subsection 512.4 ☒ ☐ ☐ medical/mental health referral. (e) availability of cardiopulmonary resuscitation Subsection 512.5 (m) ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Subsection 512.3 (j) restraint devices, all youth shall be housed alone or in a ☒ ☐ ☐ specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Subsection 512.3 (l) (h) exercising of extremities. ☒ ☐ ☐ Subsection 512.5 (i) 1358.5 USE OF RESTRAINT DEVICES FOR Policy 510, Subsections 510.6 (a) and (b), 5B MOVEMENT AND TRANSPORTATION WITHIN issued June 13, 2024, and Policy 512, issued THE FACILITY. June 13, 2024 The Facility Administrator, in cooperation with the Since January 1, 2025, there have been six responsible physician and behavioral/mental health applications of restraints for the purposes of director, shall develop and implement written policies movement and transportation within the and procedures for the use of restraint devices when the ☒ ☐ ☐ facility in Camp. Documentation was purpose is for movement or transportation within the completed to articulate these circumstances, facility that shall include the following: which were reviewed and determined to be (a) identification of acceptable restraint devices, staff within regulatory requirements. approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Subsection 510.6 (c) ☒ ☐ ☐ restraints must be documented. 7728 Ventura Camp CI PRO 25-26 Page 27 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) an individual assessment of the need to apply Subsections 510.6 (d) restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Subsection 510.6 (e) with a clearly defined expectation that restraint devices ☒ ☐ ☐ shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Subsection 510.6 (f) accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 507, issued June 13, 2024 (a) The facility administrator, and where applicable, in While the facility has operational safety cooperation with the responsible physician, shall rooms, there have been zero uses of the develop and implement written policies and procedures safety rooms since January 2025. governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Subsection 507.4 (a) nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; (2) provide for approval of the facility manager, or Subsection 507.4 (a) ☒ ☐ ☐ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision Subsection 507.4 (a) and documentation of the youth's behavior and any ☒ ☐ ☐ staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Subsection 507.4 (a) ☒ ☐ ☐ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Subsection 507.4 (a) where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason for Subsection 507.4 (a) placement, including attempts to use less restrictive ☒ ☐ ☐ means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be Subsection 507.4 (b) accomplished in accordance with the following: (1) safety room shall not be used before other less ☒ ☐ ☐ restrictive options have been attempted and exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Subsection 507.4 (b) punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. 7728 Ventura Camp CI PRO 25-26 Page 28 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) safety room shall not be used to the extent that it Subsection 507.4 (b) compromises the mental and physical health of the ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety Subsection 507.4 (c) room. After the youth has been held in the safety room ☒ ☐ ☐ for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☐ ☐ Subsection 507.4 (c) (2) consult with mental health or medical staff, ☒ ☐ ☐ Subsection 507.4 (c) (3) develop an individualized plan that includes the Subsection 507.4 (c) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended Subsection 507.4 (d) beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 513, issued June 13, 2024 The facility administrator shall develop and implement The agency conducts unit, and room written policies and procedures governing the search of searches for the ongoing safety and security youth, the facility, and visitors. of the facility. Policies and procedures shall provide that: The department has purchased two body ☒ ☐ ☐ scanners and a mail scanner as tools to prevent contraband from entering the facility. Since January 2025, two incidents of contraband location during scans have occurred, both times preventing contraband from entering the facility. (a) Searches shall be conducted to ensure the safety Subsection 513.2 and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Subsection 513.2 preserves the privacy and dignity of the person being ☒ ☐ ☐ searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Subsection 513.4 searches shall comply with Penal Code Section 4030. The agency may conducted strip searches of youth as part of ongoing efforts to prevent contraband from coming into and remaining ☒ ☐ ☐ in the facility; however, this is a rare occurrence. Since January 1st of 2025, no strip searches of Camp youth have been conducted. (d) Physical body cavity searches shall only be Subsection 513.4.2 ☒ ☐ ☐ conducted by a medical professional. 7728 Ventura Camp CI PRO 25-26 Page 29 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Any youth held after a detention hearing shall only be Subsection 513.4.3 strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and ☒ ☐ ☐ articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Subsection 513.6 ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Subsection 513.3 & 513.4.3 are prohibited except in exigent circumstances or when ☒ ☐ ☐ conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 609, issued July 1, 2024 The facility administrator shall develop and implement Youth are allowed to file a grievance for any written policies and procedures whereby any youth may condition of complaint regarding appeal and have resolved grievances relating to any confinement. We reviewed the Grievance and condition of confinement, including but not limited to Appeals Log, as well as grievances from health care services, classification decisions, program January, April, and July of 2025, and found participation, telephone, mail or visiting procedures, the grievances to have been resolved within food, clothing, bedding, mistreatment, harassment or the ten-business-day timeframe required by violations of the nondiscrimination policy. There shall be regulation. Grievances typically involved food, no time limit on filing grievances. Policies and recreation time, and other subjects. procedures shall include provisions whereby the facility Additionally, the facility has now implemented manager ensures: ☒ ☐ ☐ a date and time stamping system to ensure timeliness. Staff documented conversations and events, leading the youth to understand the behavior and sanction, or to find a resolution for a circumstance the youth did not agree with. The process and form are compliant with regulation and policy, allowing youth to communicate and staff to be responsive to the operational procedures used. (a) a grievance form and instructions for registering a Subsection 609.3 (a) grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Subsection 609.3 (h) the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Subsection 609.3 (b) ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Subsection 609.4.2 grievances within three (3) business days, grievances ☒ ☐ ☐ that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain Subsection 609.4.5 (a) his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Subsection 609.4.5 (b) ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance Subsection 609.4.3 ☒ ☐ ☐ which includes the reasons for the decisions; 7728 Ventura Camp CI PRO 25-26 Page 30 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) a system which provides that any appeal of a Subsection 609.4.3 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Subsection 609.4.2 business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Subsection 609.5 ☒ ☐ ☐ methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns of Subsection 609.4.5 (c) parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 204, issued June 13, 2024 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 518, issued on July 1, 2024 DNA SPECIMENS, SAMPLES, IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Subsection 518.4 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Subsection 518.4 authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Subsection 518.4.1 extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the ☒ ☐ ☐ length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7728 Ventura Camp CI PRO 25-26 Page 31 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Policy 1001, issued on July 1, 2024 (a) School Programs The County Board of Education shall provide for the The Ventura County Office of Education administration and operation of juvenile court schools in operates the Providence School on-site at the conjunction with the Chief Probation Officer, or designee facility. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy While on-site, three youths enrolled in high and procedures to ensure communication and school were interviewed, and six youths who coordination between educators and probation staff. graduated from high school were interviewed. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education Dr. Oscar Cobian, Vice President of Student staff should collaborate with the facility administrator to Development, completed the Education use technology to facilitate learning and ensure safe Program Review and Evaluation on technology practices. The facility administrator shall ☒ ☐ ☐ December 17, 2024. request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Subsection 1001.3.1 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Subsection 1001.3.1 program shall be free from discriminatory action. Staff ☒ ☐ ☐ shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Subsection 1001.5 (a) Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Subsection 1001.5 (b) Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Subsection 1001.5 (c) ☒ ☐ ☐ education and vocational opportunities. (4) Administration of the High School Equivalency Subsection 1001.5 (d) Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. 7728 Ventura Camp CI PRO 25-26 Page 32 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) Supplemental instruction shall be afforded to youth Subsection 1001.5 (e) who do not demonstrate sufficient progress towards grade level standards. Programmatic services include English- ☒ ☐ ☐ Learner Deficiency (ELD) and Individualized Education Programs (IEP). (6) The minimum school day shall be consistent with Subsection 1001.5 (f) State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational ☒ ☐ ☐ procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Subsection 1001.5 (g) of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate ☒ ☐ ☐ threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Subsection 1001.7 refers behavior (1) Positive behavior management will be management to Policy 600, Youth Discipline implemented to reduce the need for disciplinary action ☒ ☐ ☐ in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Subsection 1001.7 (b) decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Subsection 1001.7 (c) Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Subsection 1001.7 (d) education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Subsection 1001.6 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited ☒ ☐ ☐ to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7728 Ventura Camp CI PRO 25-26 Page 33 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Youth identified as English Learners (EL) shall be Subsection 1001.6 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Subsection 1001.4 (1) Youth shall be interviewed after admittance and a ☒ ☐ ☐ record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Subsection 1001.4 (a) (B) Home Language Survey and the results of the Subsection 1001.4 (b) ☒ ☐ ☐ State Test used for English language proficiency; (C) Needs and services of special populations as Subsection 1001.4 (c) defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Subsection 1001.4 (d) (2) Youth will be immediately enrolled in school. Subsection 1001.4 Educational staff shall conduct an assessment to ☒ ☐ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Subsection 1001.4 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Subsection 1001.4 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Subsection 1001.8 (a) (1) The complete educational facility record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Subsection 1001.8 (b) provide appropriate credit (full or partial) for course ☒ ☐ ☐ work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Subsection 1001.9 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, ☒ ☐ ☐ including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7728 Ventura Camp CI PRO 25-26 Page 34 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Post-Secondary Education Opportunities Subsection 1001.10 (1) The school and facility administrator should, whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Policy 1002, issued July 1, 2024 6B The facility administrator shall develop and implement The facility has developed a process to audit written policies and procedures for programs, recreation, the time spent per youth per day in and exercise for all youth. The intent is to minimize the Programming and is developing a similar amount of time youth are in their rooms or their bed area. process for Exercise and Recreation. A review of unit schedules, daily activity logs, and shift reports for July and August ☒ ☐ ☐ 2025 showed that youth received the required number of programming hours; any exceptions were typically due to youth being off-site (for example, at medical appointments), or rarely, refusing to participate. BSCC also interviewed youth and staff who confirmed programming occurs daily. Juvenile facilities shall provide the opportunity for Subsection 1002.3 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Subsection 1002.7 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Subsection 1002.3 ☒ ☐ ☐ be posted in the living units. There will be a written annual review of the programs, Subsection 1002.3 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and A review of the Juvenile Facility programs relevant to the population. was completed on April 3, 2025, by Chief Deputy C. Vredenburgh. ☒ ☐ ☐ The memorandum provides for programs to consider the needs of male and female youth, noting that programming would be age- appropriate and targeted to the needs of youth. Additionally, Interface Children and Families Services works as the program coordinator. 7728 Ventura Camp CI PRO 25-26 Page 35 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the Subsection 1002.6 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, A review of programming options includes, evidence-based, best practice interventions that are but is not limited to: Healthy Lifestyles, Reins culturally relevant and linguistically appropriate, or pro- of HOPE (equine assisted therapy), social interventions and activities designed to reduce Interactive Journaling Workbooks, recidivism. These programs should be based on the Word on the Street; the expansion of the youth’s individual needs as required by Sections 1355 Music in Society program with the upgraded and 1356. Such programs may be provided under the recording studio, direction of the Chief Probation Officer or the County Smart Girls gender specific program, Office of Education and can be administered by county Money Matters, partners such as mental health agencies, community Alpha Leadership; based organizations, faith-based organizations or Harm to Healing Restorative Justice, Probation staff. Operation Peace Work, Programs may include but are not limited to: ARISE Program, Book Club, (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; First 5 Parenting, Voices gender responsive (3) Anger Management; curriculum, and Dating Matters. (4) Conflict Resolution; (5) Juvenile Justice System; Ventura County Behavioral Health provides ☒ ☐ ☐ (6) Trauma-related interventions; the following: (7) Victim Awareness; Dialectical Behavior Therapy (DBT); Moral (8) Self-Improvement; Recognition Therapy (MRT); (9) Parenting Skills and support; Drug and Alcohol Programs (individual and (10) Tolerance and Diversity; group, such as Matrix); (11) Healing Informed Approaches; Anger Management, Seeking Safety; (12) Interventions by Credible Messengers; Individual and Family Counseling; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; Educational Programs include: (15) CPR and First Aid training; Paxton Patterson Construction Modules; (16) Restorative Justice or Civic Engagement; Providence Scholars Online College courses; (17) Career and leadership opportunities; and, READ Literacy Tutors; (18) Other topics suitable to the youth population. Screen Printing and Automotive Tech. The agency is developing a Therapy Dog Program and an Agriculture Program, the SEEAG RootED Farm Campus, which will cover six acres in the area adjacent to the rear of the facility. (b) Recreation. All youth shall be provided the opportunity Subsection 1002.5 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Examples of recreation include reading entertainment. Activities shall be supervised and include books, playing video games, decorating orientation and may include coaching of youth. contests, watching movies, and March Madness contests. In October, some additional recreation opportunities include pumpkin carving and a scary story contest. Interviews with youth confirm they receive an ☒ ☐ ☐ hour or more of unscheduled activity daily. We noted the agency has begun its modifications to a Unit in Anacapa for a collaboration with the Public Library. The flooring and painting have been completed. There will be three library staff members to work with youth from all units to have access to and an understanding of reading various types of books in a calming environment. 7728 Ventura Camp CI PRO 25-26 Page 36 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Exercise. All youth shall be provided with the Subsection 1002.4 opportunity for at least one hour of large muscle activity each day. Examples of exercise include flag football, ☒ ☐ ☐ running, soccer, basketball, kickball, and weightlifting in the gym. The administrator/manager may suspend, for a period not Subsection 1002.7 to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 1003, issued on July 1, 2024 The facility administrator shall provide access to religious The agency has religious providers in each services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ unit once or more per week. Youth are provided with the opportunity to meet with allowed to participate in an activity outside of their room if them one-on-one or as a group. he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Subsection 1003.9 (b) availability of clergy; and, ☒ ☐ ☐ Subsection 1003.12 (c) availability of religious diets. ☒ ☐ ☐ Subsection 1003.5 1373 WORK PROGRAM Policy 1004, issued July 1, 2024 The facility administrator shall develop policies and The facility organizes work crews at the procedures regarding the fair and consistent assignment facility throughout the week. These engage of youth to work programs. Work assigned to a youth shall the youth in a variety of facility-related be meaningful, constructive and related to vocational ☒ ☐ ☐ maintenance tasks, such as cleaning and training or increasing a youth's sense of responsibility. rearranging furniture for programming. These Work programs shall not be imposed as a disciplinary crews use a small group model, typically two measure or three youth at a time, to ensure supervision and foster teamwork. 1374 VISITING Policy 1005, issued July 1, 2024 The facility administrator shall develop and implement written policies and procedures for visiting, that include At the time of the inspection, youth are provisions for special visits. Youth shall be allowed to eligible for two visits per week, for an hour receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family ☒ ☐ ☐ each visit, on Wednesdays and Sundays. Special visits are scheduled for Saturday members, such as grandparents and siblings, and mornings. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Subsections 1005.5 and 1005.6 (f) the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Subsection 1005.3.2 per week. Visits may be supervised, but conversations ☒ ☐ ☐ shall not be monitored unless there is a security or safety need. 7728 Ventura Camp CI PRO 25-26 Page 37 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Provisions for special visits, in addition to the two-hour Subsections 1005.8 and 1005.9 minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. Family therapy ☒ ☐ ☐ and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Subsection 1005.3.2 ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Policy 1006, issued July 1, 2024 The facility administrator shall develop and implement written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Subsection 1006.10 (c) youth may correspond confidentially with state and Subsection 1006.4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Subsection 1006.4 in (c), may be read by staff only when there is reasonable ☒ ☐ ☐ cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 1007, issued on June 13, 2024 7B The administrator of each juvenile facility shall develop ☒ ☐ ☐ Interviews with youth indicated they average and implement written policies and procedures to provide three or more phone calls per day. youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Policy 1008, issued on July 1, 2024 The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Subsections 1008.3 and 1008.4 ☒ ☐ ☐ and, (c) unlimited postage free, legal correspondence and Subsection 1008.7 ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 600, issued July 1, 2024 The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Subsection 600.4 (a) 7728 Ventura Camp CI PRO 25-26 Page 38 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) daily shower, access to drinking fountain, toilet and Subsection 600.4 (h) ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Subsection 600.4 (c) (d) contact with parent or attorney; ☒ ☐ ☐ Subsection 600.4 (g) & (s) (e) exercise; ☒ ☐ ☐ Subsection 600.4 (l) (f) medical services and counseling; ☒ ☐ ☐ Subsection 600.4 (p) & (t) (g) religious services; ☒ ☐ ☐ Subsection 600.4 (t) (h) clean and sanitary living conditions; ☒ ☐ ☐ Subsection 600.4 (o) (i) the right to send and receive mail; ☒ ☐ ☐ Subsection 600.4 (f) (j) education; and, ☒ ☐ ☐ Subsection 600.4 (t) (k) rehabilitative programming. ☒ ☐ ☐ Subsection 600.4 (t) The facility administrator shall establish rules of conduct Subsection 600.3 and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy 601, issued July 1, 2024 The facility administrator shall develop and implement We reviewed ten Appeal Forms from Camp, written policies and procedures for the administration of dated January through August of 2025. discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose The agency uses several forms for discipline for violation of rules; Disciplinary Due Process. The Notice of Discipline Form includes a summary of the incident and proposed sanctions and provides the opportunity to appeal the discipline. The second form is the Hearing Form, used for major incidents only. The form allows the youth to write their version of the incident and to list any witnesses. There is also an area to list the staff who assisted with the form, or a box to check if no one was requested to help the youth. ☒ ☐ ☐ Prior to the discipline hearing, the assigned Hearing Officer reviews the video of the incident and all reports. Once a finding is made, the youth is notified and is offered an opportunity to appeal. The Appeal Forms are available on the units. We reviewed a random sample of Due Process incidents between January and August 2025, including the Incident Reports and subsequent documentation, and we found the policy and process is compliant with regulation. The form prompted staff to follow the process, and the documentation was clear. We provided input regarding the consolidation of the form for ease of review and completion. 7728 Ventura Camp CI PRO 25-26 Page 39 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Subsection 601.3.1 (b) (c) definition of major and minor rule violations and their Subsection 601.4 & 601.5 ☒ ☐ ☐ consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Subsection 601.3.1 ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Subsection 601.4 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Subsection 601.5.3 be documented and require the following: ☒ ☐ ☐ (1) written notice of violation prior to a hearing; (2) accommodations provided to youth with Subsection 601.5.7 disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Subsection 601.5.4 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Subsection 601.5.5 ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Subsection 601.5.7 ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Subsection 601.5.10 (g) violations that result in a removal from camp or Subsection 601.5.7 commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Policy 707, issued on July 1, 2024 DISEASES. The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; ☒ ☐ ☐ Subsection 707.3 (c)1 (b) Identification of relevant symptoms; ☒ ☐ ☐ Subsection 707.3 (c) 2 (c) Referral for medical evaluation; ☒ ☐ ☐ Subsection 707.3 (c) 3 (d) Treatment responsibilities during detention; ☒ ☐ ☐ Subsections 707.3 and 707.4 (e) Coordination with public and private community- Subsection 707.3 (d) ☒ ☐ ☐ based resources for follow-up treatment; (f) Applicable reporting requirements; and, ☒ ☐ ☐ Subsection 707.4.2 (g) Strategies for handling disease outbreaks. ☒ ☐ ☐ Subsection 707.3 (d) 3 The policies and procedures shall be updated as Subsection 707.3 necessary to reflect communicable disease priorities ☒ ☐ ☐ identified by the local health officer and currently recommended public health interventions. 7728 Ventura Camp CI PRO 25-26 Page 40 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 726, issued August 21, 2024 The health administrator, in cooperation with the facility Medical staff are on-site twenty-four hours a administrator, shall develop policy and procedures to ☒ ☐ ☐ day, every day of the year. They are typically establish a daily routine for youth to convey requests for requested via telephone, but request slips are emergency and non-emergency medical, dental and also available on each unit. behavioral/mental health care services. 1480 STANDARD FACILITY CLOTHING ISSUE Policy 800, issued July 1, 2024 The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Subsection 800.4 (a) ☒ ☐ ☐ laundered, in good repair, and free of holes and tears. (b) The standard issue of climatically suitable clothing Subsection 800.4 (b) 1 for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; (2) Outer garments; ☒ ☐ ☐ Subsection 800.4 (b) 2 (3) New non-disposable underwear which shall Subsection 800.4 (b) 3 ☒ ☐ ☐ remain with the youth throughout their stay, and; (4) Undergarments, that are freshly laundered and Subsection 800.4 (b) 4 ☒ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by Subsection 800.4 (c) local ordinances for the commercial laundries and dried ☒ ☐ ☐ completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Subsection 800.4 (d) 1482 CLOTHING EXCHANGE Policy 802, issued on July 1, 2024 The facility administrator shall develop and implement The daily laundry pick-up and return schedule written policies and site-specific procedures for the was provided, which is in operation Monday cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ through Friday. Clothing pickup on the work, climatic conditions, or illness necessitates more weekend resumes on Monday. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S This regulation is being incorporated into PERSONAL CLOTHING Procedure 531, Clothing Exchange During Booking. There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7728 Ventura Camp CI PRO 25-26 Page 41 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1485 ISSUE OF PERSONAL CARE ITEMS Policy 804, reissued on December 12, 2024 There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Subsection 804.4 (a) (b) Toothpaste; ☒ ☐ ☐ Subsection 804.4 (b) (c) Soap; ☒ ☐ ☐ Subsection 804.4 (c) (d) Comb; ☒ ☐ ☐ Subsection 804.4 (d) (e) Shaving implements; ☒ ☐ ☐ Policy 806, issued on July 1, 2024 (f) Deodorant; ☒ ☐ ☐ Subsection 804.4 (f) (g) Lotion; ☒ ☐ ☐ Subsection 804.4 (g) (h) Shampoo; and, ☒ ☐ ☐ Subsection 804.4 (h) (i) Post-shower conditioning hair products. ☒ ☐ ☐ Subsection 804.4 (i) Youth shall not be required to share any personal care Subsection 804.4 items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments ☒ ☐ ☐ capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 805, issued July 1, 2024 There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 806, issued on July 1, 2024 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Policy 807, issued on July 1, 2024 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 7728 Ventura Camp CI PRO 25-26 Page 42 of 44 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1500 STANDARD BEDDING AND LINEN ISSUE Policy 808, issued on July 1, 2024 Clean laundered, suitable bedding and linens, in good ☒ ☐ ☐ repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 810, issued July 1, 2024 meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillowcase unless provided for in (a) Subsection 808.3 (b) ☒ ☐ ☐ above; (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Subsection 808.3 (c) (d) One towel; and, ☒ ☐ ☐ Subsection 808.3 (d) (e) One blanket or more, up on request ☒ ☐ ☐ Subsection 808.3 (e) 1501 BEDDING AND LINEN EXCHANGE Policy 809, issued on July 1, 2024 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillowcases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once Subsection 809.3 ☒ ☐ ☐ a month. 1510 FACILITY SANITATION, SAFETY AND The department is in the process of MAINTENANCE converting Post Order FPO.06.M.1, which addresses the acceptable level of The facility administrator shall develop and implement cleanliness, repair, and safety throughout the written policies and site-specific procedures for the facility, into Procedure. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7728 Ventura Camp CI PRO 25-26 Page 43 of 44 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Eligibility Form are being provided at the facility. (Refer ☒ ☐ ☐ to the JPCF Camp Eligibility Form) 7728 Ventura Camp CI PRO 25-26 Page 44 of 44 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7740 FACILITY NAME: Ventura Secure Youth Treatment Facility at DS FACILITY TYPE: SYTF PERSONS INTERVIEWED INCLUDE: Chief Deputy Andy Souza; Division Manager Heidiann Cobos; Division Manager Teresa Jimenez; Division Manager John Declan Tormey; Supervising Deputy Probation Officer Christopher Martinez; Supervising Deputy Probation Officer Travis Prater; Supervising Deputy Probation Officer Holly Jacinto; Supervising Deputy Probation Officer Karen Sewell; Senior Deputy Probation Officer Jill Pollonais; Senior Deputy Probation Officer Rebecca Jimenez; Deputy Probation Officer I Daniel Wortman; Deputy Probation Officer I Sarah Ross; Deputy Probation Officer I Carlos Mercado. Male youth ages 17 – 24; female youth ages 15 - 18 Wellpath Medical Services Regional Director Brian Smith; Health Services Administrator Shirley Scott; Medical Assistant Taylor Mathis; Ventura County Behavioral Health Clinical Administrator Marcus Lopez; Senior Behavioral Health Manager Doctor Thomas Taylor; Ventura County Food and Laundry Services Manager Jose Cruz; Ventura County Office of Education Assistant Principal Linda Stevens; Director of Alternative Education Stefanie Rodriguez; Transition Specialist Monica Roman; School Office Manager Monica Ceniceros; Counselor Nicole Garr FIELD REPRESENTATIVE: Eric Raley DATE: September 29 - October 3, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF Policy 103, Subsection 103.3.1 (a) 9B BUILDING AND GROUNDS issued July 1, 2024 On an annual basis, or as otherwise required by law, each Issued by County of Ventura Resource juvenile facility administrator shall obtain a documented Management Agency M. Aldana on May 28, inspection and evaluation from the following: 2024 (a) county building inspector or person designated by the ☒ ☐ ☐ Board of Supervisors to approve building safety; Issued by County of Ventura General Services Agency Director Tom Hunt on October 1, 2025. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7740 Ventura SYTF CI PRO 25-26 Page 1 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) fire authority having jurisdiction, including fire Subsection 103.3.1 (b) 10B clearance as required by Health and Safety Code Section 13146.1(a) and (b); Inspected by Ventura County Fire Protection District R. Martinez on April 30, 2024 ☒ ☐ ☐ Inspected by Ventura County Fire Protection District R. Adams on February 24, 2025 (c) local health officer, inspection in accordance with Subsection 103.3.1 (c) 11B Health and Safety Code Section 101045; Environmental Health Evaluation completed on May 20, 2024, by G. Guerrero Environmental Health Evaluation completed on June 25, 2025, by G. Guerrero Nutritional Health Evaluation evaluated July 7, 2023, by E. Munizich ☒ ☐ ☐ Nutritional Health Evaluation evaluated August 12, 2024, by E. Munizich Medical / Mental Health Evaluation conducted on October 24, 2023, by O. Newell and D. Leonard Medical / Mental Health Evaluation conducted on October 1, 2024, by O. Newell and D. Leonard (d) county superintendent of schools on the adequacy of Subsection 103.3.1 (d) 12B educational services and facilities as required in Section 1370; Education Program Review and Evaluation conducted December 15, 2023, by L. Alarcon ☒ ☐ ☐ Education Program Review and Evaluation conducted December 17, 2024, by O. Cobian (e) juvenile court as required by Section 209 of the Subsection 103.3.1 (e) 13B Welfare and Institutions Code; and, Judicial Inspection of Juvenile Detention Facility for Suitability conducted by G. Romero on April 19, 2024 ☒ ☐ ☐ Judicial Inspection of Juvenile Detention Facility for Suitability conducted by G. Romero on September 25, 2025 7740 Ventura SYTF CI PRO 25-26 Page 2 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) the Juvenile Justice Commission as required by Subsection 103.3.1 (f) 14B Section 229 of the Welfare and Institutions Code or Probation Commission as required by Section 240 of the The JJDPC inspected all facility types on ☒ ☐ ☐ Welfare and Institutions Code. December 3, 2024. 1320 APPOINTMENT AND QUALIFICATIONS A memorandum dated September 29, 2025, 15B by Chief Probation Officer R. Miller II, Note: Compliance with this section is determined by addresses the elements of this regulation. receipt of the Chief Probation Officer’s certification letter confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications A memorandum dated September 29, 2025, Each facility shall: by Chief Probation Officer R. Miller II, (1) recruit and hire employees who possess addresses the elements of this regulation in knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ bullet point 1. classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical A memorandum dated September 29, 2025, examination including tuberculosis screening test and by Chief Probation Officer R. Miller II, evaluation for immunity to contagious illnesses of addresses the elements of this regulation in ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and bullet point 2. mumps); A memorandum dated September 29, 2025, (3) adhere to the minimum standards for the selection by Chief Probation Officer R. Miller II, and training requirements adopted by the Board ☒ ☐ ☐ addresses the elements of this regulation in pursuant to Section 6035 of the Penal Code; and bullet point 3. (4) conduct a criminal records review, on each new A memorandum dated September 29, 2025, employee, and psychological examination in by Chief Probation Officer R. Miller II, accordance with Section 1031 of the Government ☒ ☐ ☐ addresses the elements of this regulation in Code. bullet point 4. (c) Contract personnel, volunteers, and other non- A memorandum dated September 29, 2025, employees of the facility, who may be present at the by Chief Probation Officer R. Miller II, facility, shall have such clearance and qualifications as addresses the elements of this regulation in may be required by law, and their presence at the facility ☒ ☐ ☐ bullet point 5. shall be subject to the approval and control of the facility manager. 1321 STAFFING Policy 208, issued June 13, 2024 Subsection 208.6 Each juvenile facility shall: (a) have an adequate number of personnel sufficient to A combination of factors, including the hiring of carry out the overall facility operation and its a Public Information Officer to increase programming, to provide for safety and security of youth recruitment and the merging of some job ☒ ☐ ☐ and staff, and meet established standards and classifications in 2024, has resulted in regulations; increases in the number of staff at the facility; a review of the staffing schedule as well as observation of staff on the units found compliance with this section. 7740 Ventura SYTF CI PRO 25-26 Page 3 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) ensure that no required services shall be denied Subsection 208.3.1 (b) because of insufficient numbers of staff on duty absent exigent circumstances; We reviewed a variety of documents, including safety check records, grievances, and incident reports. Review of these documents revealed compliance with this regulation. The facility walkthrough, as well as interviews with the staff, revealed that the facility has adequate staffing to carry out the overall facility operations. ☒ ☐ ☐ We reviewed staffing schedules for January 1-7, 2025, April 1-7, 2025, and September 1- 7, 2025. DPO I’s are mandated for one additional shift per pay period, DPO II mandates ended in July of 2024, but may still volunteer for shifts. The facility staffing schedules for VCPA Juvenile Facilities reflect compliance with regulations. (c) have a sufficient number of supervisory level staff to Subsection 208.3.1 (c) ensure adequate supervision of all staff members; ☒ ☐ ☐ (d) have a clearly identified person on duty at all times Subsection 208.3.1 (d) who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Subsection 208.3.1 (e) unit whenever there are youth in the living unit; Per the policy and procedure manual, as ☒ ☐ ☐ well as direct observation, staff are always present in occupied housing units. (f) have sufficient food service personnel relative to the Subsection 208.3.1 (f) & (g) number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Subsection 208.3.1 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be diverted from supervising youth; and, 7740 Ventura SYTF CI PRO 25-26 Page 4 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) assign sufficient youth supervision staff to provide Subsection 208.3.1 (i) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special Schedules and unit population and staffing program needs. Staffing shall be in compliance with a reports were reviewed to verify compliance minimum youth-staff ratio for the following facility types: ☒ ☐ ☐ with this regulation, as well as direct observation on units. Staffing ratios are maintained throughout the facility for each housing unit. (1) Juvenile Halls Subsection 208.3.1 (i) 1 (A) during the hours that youth are awake, one wide-awake youth supervision staff member on This facility is not a Juvenile Hall; not ☒ ☐ ☐ duty for each 10 youth in detention; applicable. (B) during the hours that youth are confined to their Subsection 208.3.1 (i) 1 room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff Subsection 208.3.1 (i) 1 members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Subsection 208.3.1 (i) 1 duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Subsection 208.3.1 (i) 1 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls This facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall; not applicable. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their Not applicable. room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff Not applicable. members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not applicable. duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. 7740 Ventura SYTF CI PRO 25-26 Page 5 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (E) personnel with primary responsibility for other Not applicable. duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Subsection 208.3.1 (i) 3 (A) during the hours that youth are awake, one wide-awake youth supervision staff member on This facility is not a Camp; however, SYTF duty for each 15 youth in the camp population; information is being included in this section. The agency has provided sufficient staffing for the facility by using mandated overtime for ☐ ☐ ☒ youth supervision staff, as well as voluntary overtime for Deputy Probation Officer II’s. While on-site, the number of youths in SYTF averaged 25, with 20 males and five females. (B) during the hours that youth are confined to their Subsection 208.3.1 (i) 3 room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff Subsection 208.3.1 (i) 3 members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Subsection 208.3.1 (i) 3 duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio Subsection 208.3.1 (i) 3 required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Subsection 208.3.1 (i) 3 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7740 Ventura SYTF CI PRO 25-26 Page 6 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy 300, Subsection 300.3 (l) AND TRAINING issued June 13, 2024 (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to The VCPAJF provides new staff with an their duties, including: orientation and training program, including a (1) youth supervision duties; five-phase process. Phase 1 consists of an initial 40 hours of orientation. Phase 2 includes Policy Training; Phase 3 includes Supervision of Youth with Close Training by the assigned Training Officer (TO); Phase 4 is Sole Supervision with Monitoring by the TO and an assigned mentor/trainer; Phase 5 is Working ☒ ☐ ☐ Independently with Supervision by the TO. The training curriculum includes evaluation of the staff’s job skills, which are documented in an official training record retained in the employees’ file, and which are initialized by staff confirming an understanding of Facility Operations, Officer Responsibilities, and the processes of the Housing Units. A staff member’s competency is reviewed by facility administration prior to the staff member receiving permanent status with the agency. (2) scope of decisions they shall make; Subsection 300.3 (m) ☒ ☐ ☐ (3) the identity of their supervisor; Subsection 300.3 (n) ☒ ☐ ☐ (4) the identity of persons who are responsible to Subsection 300.3 (o) them; ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Subsection 300.3 (q) their responsibility; and ☒ ☐ ☐ (6) ethical responsibilities. Subsection 300.3 (b) ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision Subsection 300.3.1 (a) of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility-specific ☒ ☐ ☐ orientation, including: (1) individual and group supervision techniques; (2) regulations and policies relating to discipline and Subsection 300.3.1 (b) rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; Subsection 300.3.1 (c) ☒ ☐ ☐ (4) suicide prevention and response to suicide Subsection 300.3.1 (d) attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation Subsection 300.3.1 (e) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; 7740 Ventura SYTF CI PRO 25-26 Page 7 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (6) review of policies and procedures referencing Subsection 300.3.1 (f) trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; Subsection 300.3.1 (g) ☒ ☐ ☐ (8) routine security measures, including facility Subsection 300.3.1 (h) perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Subsection 300.3.1 (i) mental health services; ☒ ☐ ☐ (10) documentation; and Subsection 300.3.1 (j) ☒ ☐ ☐ (11) fire/life safety training Subsection 300.3.1 (k) ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each Subsection 300.5 youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Subsection 300.5 supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 1323, issued on July 1, 2024 Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Policy 101 All facility administrators shall develop, publish, and The VCPAJF has transitioned to the use of implement a manual of written policies and procedures Lexipol to provide its Policy and Procedures. that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made The policies referenced in this Procedure available to all employees, reviewed by all employees, ☒ ☐ ☐ Checklist were issued from June 13, 2024, and shall be administratively reviewed at a minimum through December 12, 2024, which meets every two years, and updated, as necessary. Those requirements for an administrative review at a records relating to the standards and requirements set minimum of every two years. forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Subsection 101.4 (a) communications and a description of job classifications; ☒ ☐ ☐ (b) responsibility of the probation department, purpose of Subsection 101.4 (b) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Subsection 101.4 (c) ☒ ☐ ☐ (d) initial orientation and training program for employees; Subsection 101.4 (d) ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 8 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) initial orientation, including safety and security issues Subsection 101.4 (e) and anti-discrimination policies, for support staff, contract employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Subsection 101.4 (f) communication system to ensure: ☒ ☐ ☐ (1) efficient operation of the juvenile facility; (2) legal and proper care of youth; Subsection 101.4 (f) ☒ ☐ ☐ (3) maintenance of individual youth's records; Subsection 101.4 (f) ☒ ☐ ☐ (4) supply of information to the juvenile court and Subsection 101.4 (f) those authorized by the court or by the law; and, ☒ ☐ ☐ (5) release of information regarding youth. Subsection 101.4 (f) ☒ ☐ ☐ (g) ethical responsibilities; Subsection 101.4 (g) ☒ ☐ ☐ (h) trauma-informed approaches; Subsection 101.4 (h) ☒ ☐ ☐ (i) culturally responsive approaches; Subsection 101.4 (i) ☒ ☐ ☐ (j) gender responsive approaches; Subsection 101.4 (j) ☒ ☐ ☐ (k) a non-discrimination provision that provides that all Subsection 101.4 (k) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Subsection 101.4 (l) chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Subsection 101.4 (m) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Subsection 101.4 (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 7740 Ventura SYTF CI PRO 25-26 Page 9 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1325 FIRE SAFETY PLAN Policy 404, issued July 1, 2024 The facility administrator shall consult with the local fire The agency has a systematic approach to the department having jurisdiction over the facility, or with the inspection of the facility, recording any non- State Fire Marshal, in developing a plan for fire safety working or required elements of space to which shall include, but not be limited to: confirm it is safe for youth and staff. (a) a fire prevention plan to be included as part of the manual of policy and procedures; The form includes Fire Extinguishers, Fire Alarms, First Aid Kits, Exit & Evacuation ☒ ☐ ☐ Routes, Storage Areas, Electric/Lighting, Lint Traps & Dryer Exhaust, Flashlights, Door Locks, Cameras/Monitors, Panic Alarms, Radios, Cell Phones, and AEDs. If there is a required fix or referral to maintenance, it is tracked by administration to ensure it is addressed and remedied. (b) monthly fire and life safety inspections by facility staff Subsection 404.3 (b) with two-year retention of the inspection record; We reviewed documentation of Fire and Life Safety Reports for the months of January 10, 2025, to September 26, 2025, except for April ☒ ☐ ☐ 2025, which was not completed in April. Inspections were done twice in March instead, once at the beginning and again at the end of March 2025. (c) fire prevention inspections as required by Health and Subsection 404.3 (c) Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ (d) an evacuation plan; Subsection 404.3 (d) ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Subsection 404.3 (e) The agency generally completes Fire Drills monthly. We reviewed documentation for monthly drills from January 28, 2025, to September 25, 2025, with the exceptions of March 2025 and August 2025, which were not provided. The frequency of these drills ☒ ☐ ☐ exceed regulation. The facility conducts these drills as a training mechanism while walking through the facility to ensure staff know how to react to an emergency “training” drill. (f) a written plan for the emergency housing of youth in Subsection 404.3 (f) the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in Subsection 404.3 (g) cooperation with the local fire department. ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 10 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1326 SECURITY REVIEW Policy 205, issued July 1, 2024 and Policy 405, issued July 1, 2024 Each facility administrator shall develop policies and procedures to annually review, evaluate, and document A memorandum from Heidiann Cobos, security of the facility. The review and evaluation shall Division Manager, to Chief Probation Officer include internal and external security, including, but not R. Miller II, dated September 25, 2025, was limited to, key control, equipment, and staff training. provided confirming an annual Security and ☒ ☐ ☐ Emergency Procedures Review. This memorandum includes key control, equipment, staff training, emergency procedures, physical security, facility access, visitor screening, partner and support agencies, security cameras, and digital video recorders. 1327 EMERGENCY PROCEDURES Policy 400, Subsection 400.3 0B issued on July 1, 2024 The facility administrator shall develop facility-specific policies and procedures for emergencies that shall A memorandum from Division Manager H. include, but not be limited to: Cobos to Chief Probation Officer R. Miller II (a) escape, disturbances, and the taking of hostages; dated September 25, 2025, was provided confirming an annual Security and ☒ ☐ ☐ Emergency Procedures Review. This memorandum includes key control, equipment, staff training, emergency procedures, physical security, facility access, visitor screening, partner and support agencies, security cameras and digital video recorders. (b) civil disturbance, active shooter and terrorist attack; Subsection 400.3 (b) ☒ ☐ ☐ (c) fire and natural disasters; Subsection 400.3 (c) ☒ ☐ ☐ (d) periodic testing of emergency equipment; Subsection 400.3(d) ☒ ☐ ☐ (e) emergency evacuation of the facility; and Subsection 400.3 (f) ☒ ☐ ☐ (f) a program to provide all youth supervision staff with Subsection 400.3 (g) an annual review of emergency procedures. ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 11 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS Policy 505, issued June 13, 2024, 1B Subsection 505.3 The facility administrator shall develop and implement policy and procedures that provide for direct visual Safety checks were reviewed for the months observation of youth at a minimum of every 15 minutes, of January, April, and July 2025 for all at random or varied intervals during hours when youth operational units. The percentage of late, are asleep or when youth are in their rooms, confined in missed, or unvaried checks in January was holding cells or confined to their bed in a dormitory. 0.002%, the percentage in April decreased to Supervision is not replaced, but may be supplemented 0.0016%, and the percentage in July by, an audio/visual electronic surveillance system remained the same, at 0.0016%. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety Overall, the safety checks are random and checks shall be documented with the actual time the varied, typically between 12 and 14 minutes, check is completed. ☒ ☐ ☐ recording the youth room and the total number of youths in the unit. A Senior Deputy Probation Officer reviews the safety checks of all units, checking for late, missed, or unvaried checks. The agency had very few late, missed, or unvaried checks. The staff responsible and the circumstances regarding any late, missed, or unvaried checks are recorded in the Supervisors' Log to allow the staff to be formally addressed. 1329 SUICIDE PREVENTION PLAN Policy 708, issued July 1, 2024 2B The facility administrator, in collaboration with the Youth are administered the MAYSI-2 upon healthcare and behavioral/mental health administrators, admission whenever a significant event shall plan and implement written policies and occurs. The assessment tool identifies procedures which delineate a Suicide Prevention Plan. cautions or warnings for behavior involving The plan shall consider the needs of youth experiencing ☒ ☐ ☐ suicidal ideation or tendencies. A past or current trauma. Suicide prevention responses Classification Questionnaire during booking shall be respectful and in the least invasive manner to determine appropriate housing and consistent with the level of suicide risk. The plan shall supervision status is also responsive to this include the following elements: regulation. (a) Suicide prevention training as required in Section Subsection 708.4 (a) 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Subsection 708.5 Precautionary Protocols (1)All youth shall be screened for risk of suicide at The facility has had three youths identified intake and as needed during detention. as requiring a suicide prevention plan since ☒ ☐ ☐ January 1, 2025. None of these three youths were SYTF commitments. (2) All youth supervision staff who perform intake Subsection 708.5 processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. 7740 Ventura SYTF CI PRO 25-26 Page 12 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) All youth who have been identified during the Subsection 708.5 intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to Subsection 708.6 ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for Subsection 708.4 (c) assessment and/or services. ☒ ☐ ☐ (d) Procedures for monitoring of youth identified at risk Subsection 708.4 (d) for suicide. ☒ ☐ ☐ (e) Safety Interventions Subsection 708.4 (e) and (f) (1) Procedures to address intervention protocols for youth identified at risk for suicide which may ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- Subsection 708.4 (i) informed approaches ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how Subsections 708.3 and 708.4 to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ (f) Communication Subsection 708.3 (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information Subsection 708.6 sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Subsection 708.10 Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Subsection 708.10 ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Subsection 708.10 ☒ ☐ ☐ (h) Documentation Subsection 708.8 (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Subsection 708.4 opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7740 Ventura SYTF CI PRO 25-26 Page 13 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1340 REPORTING OF LEGAL ACTIONS Policy 100, Subsection 100.5, effective date June 13, 2024. Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ No legal action was reported during this of confinement, filed against persons or legal entities inspection. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 519, issued December 12, 2024 OF A YOUTH WHILE DETAINED No in-custody deaths were reported during (1) Death of a Youth. this inspection. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Subsection 519.3 facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Subsection 519.4 the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Subsection 519.4 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Procedure 579. (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 504, issued August 21, 2024 8B Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 7740 Ventura SYTF CI PRO 25-26 Page 14 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 1102, issued July 1, 2024 When the number of youth detained in a living unit of a No instances of exceeding rated capacity juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ have been reported during this inspection. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy 500, issued December 12, 2024 The facility administrator shall develop and implement The admission process includes various written policies and procedures for admittance of youth advisements and assessments to determine that emphasize respectful and humane engagement appropriate classification. with youth, and reflect that the admission process may be traumatic to youth who may have already These tools articulate detention criteria, experienced trauma. Policies shall be trauma-informed, housing location, security status, suicidal culturally relevant, and responsive to the language and tendencies, and the propensity for violence or literacy needs of youth. In addition to the requirements victimization. of Sections 1324 and 1430 of these regulations: The intake and booking process provides information to acclimate the youth to detention as well as orient the youth to expectations, rights, and rules. Staff complete a Juvenile Risk Assessment Tool to determine if detention is appropriate, with override and mitigation factors. ☒ ☐ ☐ If detained, the MAYSI-2 Questionnaire and Classification Assessment Questionnaire are administered to assist in placement and any security status needs. Youth then acknowledge the Prison Rape Elimination Act (PREA) policy as it relates to Sexual Abuse, Harassment, and Assault. Zero Tolerance for Gang or Violence is also part of the admission documents that the youth signs to acknowledge. The Youth Bill of Rights information is provided through the Office of Youth and Community Restoration. Twelve admissions packets were reviewed and revealed compliance with regulations. (a) the admittance process shall include: Subsection 500.8 (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Subsection 500.9 (2) Offer of a shower; ☒ ☐ ☐ Youth interviews confirmed the offer of a shower during admission. (3) Documented secure storage of personal Subsection 500.7 belongings; ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 15 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Subsection 500.5.5 (4) Offer of food upon arrival; ☒ ☐ ☐ Youth interviews confirmed the offer of food during admission. (5) Screening for physical and behavioral health and Subsection 500.5 safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Subsection 500.5 disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; (7) Contact with Regional Center for the Subsection 500.5 Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Subsection 500.5 ☒ ☐ ☐ (b) juvenile hall administrators shall establish written Subsection 500.5.2 criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Subsection 500.5.3 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Subsection 500.5.3 that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 520, Subsection 520.5, issued August ABUSE 22, 2024 The facility administrator shall develop and implement The MAYSI-2 and Intake Screening for Risk written policies and procedures to reduce the risk of Victimization and Abusiveness Questionnaire sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ address this regulation. Youth also watch a facility staff to assess each youth within 72 hours of PREA video and read a handbook on how to admission based on the following information: report sexual abuse, assault, or (a) Prior sexual victimization or abusiveness; discrimination. (b) Gender nonconforming appearance or manner; or Subsection 520.5 (b) identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; Subsection 520.5 (c) ☒ ☐ ☐ (d) Age; Subsection 520.5 (d) ☒ ☐ ☐ (e) Level of emotional and cognitive development; Subsection 520.5 (e) ☒ ☐ ☐ (f) Physical size and stature; Subsection 520.5 (f) ☒ ☐ ☐ (g) Mental illness or mental disabilities; Subsection 520.5 (g) ☒ ☐ ☐ (h) Intellectual or developmental disabilities; Subsection 520.5 (h) ☒ ☐ ☐ (i) Physical disabilities; Subsection 520.5 (i) ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 16 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (j) The youth’s own perception of vulnerability; and, Subsection 520.5 (j) ☒ ☐ ☐ (k) Any other specific information about the individual Subsection 520.5 (k) youth that may indicate heightened needs for supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through Subsection 520.4 conversations with the youth during the admittance process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Subsection 520.3 (b) controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 516, issued July 1, 2024 The facility administrator shall develop and implement The process for release from VCPAJF written policies and procedures for release of youth from programs include transition planning and custody which provide for: linkage to appropriate community services. The agency identifies youth needing special release services in the Multi-Disciplinary Team (MDT), Critical Care Team (CCT), and Treatment Team (TTM) meetings, which occur weekly. Participation includes representatives from Behavioral Health, Medical Services, and the Office of Education personnel, as well as Probation staff. ☒ ☐ ☐ We reviewed the Release Form, which includes the youth’s information at booking, disposition, release authorization, and signature and identification of the person the youth is released to. Also included is acknowledgment of property released to the youth. We were provided with and reviewed the Ventura County Probation Agency Program Inventory List, which outlines available services in different geographical areas of the county. This list is updated every six months and is provided in paper format to the youth and families upon their release. (a) verification of identity/release papers; Subsection 516.3 (a) ☒ ☐ ☐ (b) return of personal clothing and valuables; Subsection 516.3 (b) ☒ ☐ ☐ (c) notification to the youth's parents or guardian; Subsection 516.3 (c) ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 17 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) notification to the facility health care provider in Subsection 516.3 (d) accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; Subsection 516.3 (e) ☒ ☐ ☐ (f) notification of facility mental health personnel. Subsection 516.3 (f) ☒ ☐ ☐ The facility administrator shall develop and implement Subsection 516.5 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Subsection 516.4 written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 1352 CLASSIFICATION Policy 501, issued June 13, 2024 The facility administrator shall develop and implement The Classification procedure uses the written policies and procedures on classification of youth Classification Assessment Questionnaire for the purpose of determining housing placement in the for staff in determining the most facility. appropriate placement of youth and Such procedures shall: addresses the safety and security needs of youth. We reviewed admission documentation ☒ ☐ ☐ and found it to be consistent with regulation requirements. Additionally, youth are re-classified based on circumstances as they occur while in the facility via the Critical Case Team meetings, which are held weekly. This is memorialized in the youth's electronic file, the Ventura County Integrated Justice Information System. (a) provide for the safety of the youth, other youth, facility Subsection 501.3 (a) staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Subsection 501.3 (b) the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon Subsection 501.3 (c) admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; 7740 Ventura SYTF CI PRO 25-26 Page 18 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) provide for periodic classification reviews, including Subsection 501.3 (d) provisions that consider the level of supervision and the youth's behavior while in custody; and, Classification reviews occur situationally and are conducted by a supervisor and/or the ☒ ☐ ☐ Watch Commander as necessary to ensure youth are in the least restrictive classification necessary, based on security, medical status, mental health status, etc. (e) provide that facility staff shall not separate youth from Subsection 501.3 (e) the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Subsection 501.3 (g) transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 521, issued August 21, 2024 3B The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☐ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Subsection 521.3 (a) identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Subsection 521.3 (b) themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Subsection 521.3 (c) best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Subsection 521.3 (d) and intersex youth have access to medical and behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. 7740 Ventura SYTF CI PRO 25-26 Page 19 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Consistent with the facility’s reasonable and Subsection 521.3 (e) necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Subsection 521.6 youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 502, issued June 13, 2024 The facility administrator shall develop and implement The intake process includes the provision of a written policies and procedures to orient a youth prior to Youth Handbook which provides a program placement in a living area. Both written and verbal overview addressing housing units and information shall be provided and supplemented with release dates, program components, video orientation if feasible. Provision shall be made to information such as phone calls, visiting and provide accessible orientation information to all detained health services, clothing and hygiene youth including those with disabilities, limited literacy, or processes, and facility rules and the English language learners. consequences of rule violations, as well as Orientation shall include information that addresses: the point systems and canteen process. ☒ ☐ ☐ The Orientation for each facility includes all aspects of programming and activities while in custody. Facility expectations and opportunities are explained so the youth understand. As some classification titles and processes within the department were changed in 2024 and 2025, the Youth Handbook is in the process of being updated. The Youth Bill of Rights is also provided. (a) facility rules including contraband and searches and Subsection 502.4 (a) disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior interventions Subsection 502.4 (b) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age-appropriate information that explains the Subsection 502.4 (c) facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents or suspicions of ☒ ☐ ☐ sexual abuse or sexual harassment; (d) identification of key staff and their roles; Subsection 502.4 (d) ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Subsection 502.4 (e) that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Subsection 502.4 (f) process; ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 20 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) access to routine and emergency health and mental Subsection 502.4 (g) health care; ☒ ☐ ☐ (h) access to education, religious services, and Subsection 502.4 (h) recreational activities; ☒ ☐ ☐ (i) housing assignments; Subsection 502.4 (i) ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Subsection 502.4 (j) including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Subsection 502.4 (k) telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and Subsection 502.4 (l) other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, Subsection 502.4 (m) chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; Subsection 502.4 (n) ☒ ☐ ☐ (o) emergencies including evacuation procedures; Subsection 502.4 (o) ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from Subsection 502.4 (p) physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Subsection 502.4 (q) other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Subsection 502.4 (r) education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive Subsection 502.4 (s) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Subsection 502.4 (t) 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 1354 SEPARATION Policy 603, issued July 1, 2024 The facility administrator shall develop and implement The facility documents the decision to written policies and procedures that address: temporarily separate youth per the requirements of this section. We reviewed the Separation Log Review Verification Sheet, and three SYTF youth have been separated since January 1, 2025. Two SYTF youth were temporarily separated ☒ ☐ ☐ for medical reasons, upon the resolution of which reintegration occurred. One SYTF youth was separated for safety concerns; reintegration attempts have been made but have been unsuccessful to date. The facility continues to meet regularly with partners, including Behavioral Health, and plans how to successfully reintegrate the youth into a unit safely. 7740 Ventura SYTF CI PRO 25-26 Page 21 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) separation of youth for reasons that include, but are Subsection 603.3 not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and Subsection 603.3 trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges Subsection 603.3 available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Subsection 603.3 Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the Subsection 603.3 separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Subsection 603.3 separated youth to determine if separation remains ☒ ☐ ☐ necessary. 1354.5 ROOM CONFINEMENT Policy 602, issued July 1, 2024 4B (a) The facility administrator shall develop and Staff initiate a Room Confinement Log with implement written policies and procedures addressing specific documentation practices and alerts for the confinement of youth in their room that are consistent senior staff. Agency policy and procedures with Welfare and Institutions Code Section 208.3. The include the staff recording behavior and placement of a youth in room confinement shall be attempts to remove the youth from Room accomplished in accordance with the following Confinement status as soon as it is safe to do guidelines: so. When this happens, the youth agree to respond with appropriate behavior and return to regular unit activities. SYTF Room Confinement occurs quite infrequently; one SYTF Room Confinement ☒ ☐ ☐ folder was reviewed to determine the agency utilizes Room Confinement within the scope of regulations for behavior-related incidents that pose safety and/or security risk to other youth, staff, or facility operations. Staff and supervisors provided appropriate responses to reintegrate youth into programming, including input from Behavioral Health and Personalized Plans developed with the Supervisor, Watch Commander, or other staff. Safety check logs and behavioral health intervention input were included in the reviewed incidents. (1) Room confinement shall not be used before other, Subsection 602.3 (a) less restrictive, options have been attempted and exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Subsection 602.3 (b) purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. 7740 Ventura SYTF CI PRO 25-26 Page 22 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) Room confinement shall not be used to the extent Subsection 602.3 (c) that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Subsection 602.3.4 confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: (1) Return the youth to general population. Subsection 602.3.4 (a) 1 ☒ ☐ ☐ (2) Consult with mental health or medical staff. Subsection 602.3.4 (a) 2 ☒ ☐ ☐ (3) Develop an individualized plan that includes the Subsection 602.3.4 (a) 3 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Subsection 602.3.4 (b) & (b) 1 four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes Subsection 602.3.4 (b) 2 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Subsection 602.3.4 (b) 3 facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Subsection 602.3.5 (a) single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Subsection 602.3.5 (b) court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to Subsection 602.3.5 (b) conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Subsection 602.3.5 (c) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7740 Ventura SYTF CI PRO 25-26 Page 23 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (9) This section does not apply when a youth is Subsection 602.3.5 (d) & (e) placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 506, titled Case Management, issued on June 13, 2024 The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for assessment and case planning. (a) Assessment: Subsection 506.3 (a) The assessment is based on information collected during the admission process with periodic review, which This process is completed by a DPO and includes the youth's risk factors, needs and strengths then updated every six months, or more including, but not limited to, identification of substance frequently if circumstances develop abuse history, educational, vocational, counseling, necessitating changes. Documents reviewed behavioral health, consideration of known history of included the original case plan with identified trauma, and family strengths and needs. risks and needs and ongoing plans targeting service delivery for the youth. Educational progress, case notes, and number of hours with Behavioral Health Services, and youth chrono notes from facility staff all contribute to the plan while the youth are detained. The plans document education, substance ☒ ☐ ☐ abuse, aggression, anti-social environments, family, impulsiveness, remorse, and violence, articulating plan and discussion points for each. We reviewed ten Juvenile Facilities Case Plans from SYTF, and confirmed each youth had a current Case Plan, including the most significant areas to address with targeted services. The plans are reviewed and updated to show progress or to redirect services. They are individualized and include discussion between the DPO and the youth. (b) Institutional Case Plan: Subsection 506.3 (b) 1 (1) A case plan shall be developed for each youth held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Subsection 506.3 (b) 2 (a) limited to, written documentation that provides: (A) objectives and time frame for the resolution of ☒ ☐ ☐ problems identified in the assessment; 7740 Ventura SYTF CI PRO 25-26 Page 24 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (B) a plan for meeting the objectives that includes Subsection 506.3 (b) 2 (b) a description of program resources needed and individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting Subsection 506.3 (b) 3 the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Subsection 506.3 (b) 4 subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the Subsection 506.3 (b) 5 plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Policy 605, issued June 13, 2024 The facility administrator shall develop and implement The DPO typically meets with the youth written policies and procedures ensuring the availability weekly, or more frequently if requested, to of appropriate counseling and casework services for all ensure he or she is progressing as expected youth. Policies and procedures shall ensure: and to assist with any difficulty in the (a) youth will receive assistance with needs or concerns program. that may arise; ☒ ☐ ☐ We reviewed ten youth Chronological History Sheets from the SYTF facility, where the meetings were documented, and any developments or behaviors displayed in the program were identified. (b) youth will receive assistance in requesting contact Subsection 605.3 (a) with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Subsection 605.3 (a) to meet the youth’s needs. ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 25 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1357 USE OF FORCE Policy 511, issued August 21, 2024 The facility administrator, in cooperation with the Use of Force Incidents in SYTF are rare; we responsible physician, shall develop and implement reviewed one Use of Force incident report in written policies and procedures for the use of force, SYTF, which used OC spray. We found the which may include chemical agents. Force shall never agency's documents efforts to use the least be applied as punishment, discipline, retaliation or restrictive option when available. Staff are treatment. required to include the circumstances leading (a) At a minimum, each facility shall develop policies and to the use of force and justify why force was procedures which: used. The Supervisor on duty is also required to write a Use of Force Report to include a summary of the incident, the Supervisor's actions, including a review of the video, and to interview involved staff. They also write a Supervisor's Evaluation, which details their assessment of staff response. ☒ ☐ ☐ Once per month, the agency conducts a Use of Force Review with a committee consisting of the Managers, Supervisors, and staff. All documentation and video footage are presented so the committee can determine if the incident was within policy. The possible outcomes for the Review Committee are: • A – Within Policy; • B – Within Policy, but Training need identified; • C – Staff actions referred to Professional Standards Unit; • D – Other. Each of the incidents we reviewed was identified by the Administration as Within Policy, Within Policy but Training needs Identified, or Other. (1) restricts the use of force to that which is deemed Subsection 511.3 reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Subsection 511.5 both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Subsections 511.3.8 and 511.3.9 expressly prohibited by the facility. ☒ ☐ ☐ (4) describe the requirements of staff to report any Subsections 511.3.5 and 511.3.6 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. 7740 Ventura SYTF CI PRO 25-26 Page 26 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) define a standardized reporting format that Subsection 511.6 includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Per Subsection 511.9, review packets are investigating unreasonable use of force. prepared and forwarded to the Use of Force ☒ ☐ ☐ Review Committee. (7) define the role, notification, and follow-up Subsection 511.6.1 procedures required after use of force incidents for medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant Subsection 511.3.1 youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Subsection 511.4 option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☒ ☐ ☐ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Subsection 511.4.1 there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Subsection 511.4 timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☒ ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Subsection 511.4.2 procedures required after use of force incidents involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. (5) provide for the documentation of each incident of Subsection 511.6 use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7740 Ventura SYTF CI PRO 25-26 Page 27 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Facilities shall develop policies and procedure which Subsection 511.11 require that agencies provide initial and regular training in use of force and chemical agents when appropriate that address: ☒ ☐ ☐ Subsection 511.11 (i) (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Subsection 511.11 (l) application. ☒ ☐ ☐ (3) signs or symptoms that should result in immediate Subsection 511.11 (m) referral to medical or behavioral health. ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use Subsection 511.11 (i) of Force. ☒ ☐ ☐ (5) physical training force options that may require Subsection 511.11 (n) the use of perishable skills. ☒ ☐ ☐ (6) timelines the facility uses to define regular Subsection 511.11 (o) training. ☒ ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Policy 512, issued June 13, 2024 The facility administrator, in cooperation with the There has been no use of physical restraints responsible physician and mental health director, shall per this Section since January 2025. develop and implement written policies and procedures ☒ ☐ ☐ for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth who Subsection 512.3 (c) present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Subsections 512.3 (f) & (k), and 512.7 discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 512, issued June 13, 2024 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Subsection 512.3 (d) 2 of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. 7740 Ventura SYTF CI PRO 25-26 Page 28 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 A medical opinion on the safety of placement and Subsection 512.3 (i) 1 retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Subsection 512.3 (i) 2 possible, but in no case longer than four hours from the time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Subsections 512.5 (h) and 512.6 to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Subsection 512.6 procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate Subsection 512.4 certain restraint devices and/or techniques. ☒ ☐ ☐ (c) acceptable restraint devices. Subsections 512.3 (b), 512.3 (g), and 512.5 ☒ ☐ ☐ (d) signs or symptoms which should result in immediate Subsection 512.4 medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Subsection 512.5 (m) equipment. ☒ ☐ ☐ (f) protective housing of restrained youth. While in Subsection 512.3 (j) restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Subsection 512.3 (l) ☒ ☐ ☐ (h) exercising of extremities. Subsection 512.5 (i) ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR Policy 510, Subsections 510.6 (a) and (b) 5B MOVEMENT AND TRANSPORTATION WITHIN issued June 13, 2024, and Policy 512, issued THE FACILITY. June 13, 2024 The Facility Administrator, in cooperation with the Since January 1, 2025, there have been nine responsible physician and behavioral/mental health applications of restraints for the purposes of director, shall develop and implement written policies movement and transportation within the and procedures for the use of restraint devices when the ☒ ☐ ☐ facility in SYTF. Documentation was purpose is for movement or transportation within the completed to articulate these circumstances, facility that shall include the following: which were reviewed and determined to be (a) identification of acceptable restraint devices, staff within regulatory requirements. approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Subsection 510.6 (c) restraints must be documented. ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 29 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) an individual assessment of the need to apply Subsections 510.6 (d) restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Subsection 510.6 (e) with a clearly defined expectation that restraint devices shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Subsection 510.6 (f) accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 507, issued June 13, 2024 (a) The facility administrator, and where applicable, in While the facility has operational safety cooperation with the responsible physician, shall rooms, there have been zero uses of the develop and implement written policies and procedures safety room since January 2025. governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Subsection 507.4 (a) nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; (2) provide for approval of the facility manager, or Subsection 507.4 (a) designee, before a youth is placed into a safety room; ☒ ☐ ☐ (3) provide for continuous direct visual supervision Subsection 507.4 (a) and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☒ ☐ ☐ recorded; (4) provide that the youth shall be evaluated by the Subsection 507.4 (a) facility manager, or designee, every four hours; ☒ ☐ ☐ (5) provide for immediate medical assessment, Subsection 507.4 (a) where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason for Subsection 507.4 (a) placement, including attempts to use less restrictive means of control, and decisions to continue and end ☒ ☐ ☐ placement. (b) The placement of a youth in the safety room shall be Subsection 507.4 (b) accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. 7740 Ventura SYTF CI PRO 25-26 Page 30 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) safety room shall not be used for the purposes of Subsection 507.4 (b) punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. (3) safety room shall not be used to the extent that it Subsection 507.4 (b) compromises the mental and physical health of the ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety Subsection 507.4 (c) room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☒ ☐ ☐ the following: (1) return the youth to general population. Subsection 507.4 (c) ☒ ☐ ☐ (2) consult with mental health or medical staff, Subsection 507.4 (c) ☒ ☐ ☐ (3) develop an individualized plan that includes the Subsection 507.4 (c) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended Subsection 507.4 (d) beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 513, issued June 13, 2024 The facility administrator shall develop and implement The agency conducts unit and room searches written policies and procedures governing the search of for the ongoing safety and security of the youth, the facility, and visitors. facility. Policies and procedures shall provide that: The department has purchased two body scanners and a mail scanner as tools to ☒ ☐ ☐ prevent contraband from entering the facility. Since January 2025, two incidents of contraband location during scans have occurred, in each case preventing contraband from entering the facility. (a) Searches shall be conducted to ensure the safety Subsection 513.2 and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Subsection 513.2 preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. 7740 Ventura SYTF CI PRO 25-26 Page 31 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Strip searches and visual or physical body cavity Subsection 513.4 searches shall comply with Penal Code Section 4030. The agency may conducted strip searches of youth as part of ongoing efforts to prevent contraband from coming into and remaining in the facility; however, this is a rare ☒ ☐ ☐ occurrence. Since January 1st of 2025, no strip searches of SYTF youth have been conducted. (d) Physical body cavity searches shall only be Subsection 513.4.2 conducted by a medical professional. ☒ ☐ ☐ (e) Any youth held after a detention hearing shall only be Subsection 513.4.3 strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Subsection 513.6 comply with Section 1352.5. ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches Subsection 513.3 & 513.4.3 are prohibited except in exigent circumstances or when conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 609, issued July 1, 2024 The facility administrator shall develop and implement Youth are allowed to file a grievance for any written policies and procedures whereby any youth may condition of complaint regarding appeal and have resolved grievances relating to any confinement. We reviewed the Grievance and condition of confinement, including but not limited to Appeals Log, as well as grievances from health care services, classification decisions, program January, April, and July of 2025, and found participation, telephone, mail or visiting procedures, the grievances to have been resolved within food, clothing, bedding, mistreatment, harassment or the ten-business-day timeframe required by violations of the nondiscrimination policy. There shall be regulation. Grievances typically involved food, no time limit on filing grievances. Policies and visiting, the reviewing of mail, and other procedures shall include provisions whereby the facility subjects. Additionally, the facility has now manager ensures: ☒ ☐ ☐ implemented a date and time stamping system to ensure timeliness. Staff documented conversations and events, leading the youth to understand the behavior and sanction, or to find a resolution for a circumstance the youth did not agree with. The process and form are compliant with regulation and policy, allowing youth to communicate and staff to be responsive to the operational procedures used. (a) a grievance form and instructions for registering a Subsection 609.3 (a) grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; 7740 Ventura SYTF CI PRO 25-26 Page 32 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) the youth shall have the option to confidentially file Subsection 609.3 (h) the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Subsection 609.3 (b) staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Subsection 609.4.2 grievances within three (3) business days, grievances that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain Subsection 609.4.5 (a) his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by Subsection 609.4.5 (b) the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Subsection 609.4.3 which includes the reasons for the decisions; ☒ ☐ ☐ (f) a system which provides that any appeal of a Subsection 609.4.3 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Subsection 609.4.2 business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Subsection 609.5 methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Whether or not associated with a grievance, concerns of Subsection 609.4.5 (c) parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 204, issued June 13, 2024 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 7740 Ventura SYTF CI PRO 25-26 Page 33 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1363 USE OF REASONABLE FORCE TO COLLECT Policy 518, issued on July 1, 2024 DNA SPECIMENS, SAMPLES, IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Subsection 518.4 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Subsection 518.4 authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Subsection 518.4.1 extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☒ ☐ ☐ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7740 Ventura SYTF CI PRO 25-26 Page 34 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Policy 1001, issued on July 1, 2024 (a) School Programs The County Board of Education shall provide for the The Ventura County Office of Education administration and operation of juvenile court schools in operates the Providence School on-site at the conjunction with the Chief Probation Officer, or designee facility. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy While on-site, three youth enrolled in high and procedures to ensure communication and school were interviewed, and six youth who coordination between educators and probation staff. graduated from high school were interviewed. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education Dr. Oscar Cobian, Vice President of Student staff should collaborate with the facility administrator to Development, completed the Education use technology to facilitate learning and ensure safe Program Review and Evaluation on technology practices. The facility administrator shall ☒ ☐ ☐ December 17, 2024. request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Subsection 1001.3.1 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Subsection 1001.3.1 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Subsection 1001.5 (a) Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Subsection 1001.5 (b) Equivalency Test as approved by the California Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary Subsection 1001.5 (c) education and vocational opportunities. ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 35 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) Administration of the High School Equivalency Subsection 1001.5 (d) Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Subsection 1001.5 (e) who do not demonstrate sufficient progress towards grade level standards. Programmatic services include English- ☒ ☐ ☐ Learner Deficiency (ELD) and Individualized Education Programs (IEP). (6) The minimum school day shall be consistent with Subsection 1001.5 (f) State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Subsection 1001.5 (g) of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Subsection 1001.7, refers behavior (1) Positive behavior management will be management to Policy 600, Youth Discipline implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. (2) School staff shall be advised of administrative Subsection 1001.7 (b) decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Subsection 1001.7 (c) Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Subsection 1001.7 (d) education staff will develop policies and procedures that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. 7740 Ventura SYTF CI PRO 25-26 Page 36 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (d) Provisions for Special Populations Subsection 1001.6 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Subsection 1001.6 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Subsection 1001.4 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Subsection 1001.4 (a) ☒ ☐ ☐ (B) Home Language Survey and the results of the Subsection 1001.4 (b) State Test used for English language proficiency; ☒ ☐ ☐ (C) Needs and services of special populations as Subsection 1001.4 (c) defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Subsection 1001.4 (d) ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Subsection 1001.4 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Subsection 1001.4 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Subsection 1001.4 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Subsection 1001.8 (a) (1) The complete educational facility record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Subsection 1001.8 (b) provide appropriate credit (full or partial) for course work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. 7740 Ventura SYTF CI PRO 25-26 Page 37 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (g) Transition and Re-Entry Planning Subsection 1001.9 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Subsection 1001.10 (1) The school and facility administrator should, whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Policy 1002, issued July 1, 2024 6B The facility administrator shall develop and implement The facility has developed a process to audit written policies and procedures for programs, recreation, the time spent per youth per day in and exercise for all youth. The intent is to minimize the Programming and is developing a similar amount of time youth are in their rooms or their bed area. process for Exercise and Recreation. A review of unit schedules, daily activity logs, and shift reports for July and August ☒ ☐ ☐ 2025 showed that youth received the required number of programming hours; any exceptions were typically due to youth being off-site (for example, at medical appointments), or rarely, refusing to participate. BSCC also interviewed youth and staff who confirmed programming occurs daily. Juvenile facilities shall provide the opportunity for Subsection 1002.3 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Subsection 1002.7 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Subsection 1002.3 be posted in the living units. ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 38 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 There will be a written annual review of the programs, Subsection 1002.3 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and A review of the Juvenile Facility programs relevant to the population. was completed on April 3, 2025, by Chief Deputy C. Vredenburgh. The memorandum provides for programs to ☒ ☐ ☐ consider the needs of male and female youth, noting that programming would be age- appropriate and targeted to the needs of youth. Additionally, Interface Children and Families Services works as the program coordinator. (a) Programs. All youth shall be provided with the Subsection 1002.6 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, A review of programming options includes, evidence-based, best practice interventions that are but is not limited to: culturally relevant and linguistically appropriate, or pro- Healthy Lifestyles, social interventions and activities designed to reduce Reins of HOPE (equine assisted therapy), recidivism. These programs should be based on the Interactive Journaling Workbooks, youth’s individual needs as required by Sections 1355 Word on the Street; the expansion of the and 1356. Such programs may be provided under the Music in Society program with the upgraded direction of the Chief Probation Officer or the County recording studio, Office of Education and can be administered by county Smart Girls gender specific program, partners such as mental health agencies, community Money Matters, based organizations, faith-based organizations or Alpha Leadership; Probation staff. Harm to Healing Restorative Justice, Programs may include but are not limited to: Operation Peace Work, (1) Cognitive Behavior Interventions; ARISE Program, Book Club, (2) Management of Stress and Trauma; First 5 Parenting, (3) Anger Management; Voices gender responsive curriculum, and (4) Conflict Resolution; Dating Matters. (5) Juvenile Justice System; (6) Trauma-related interventions; Ventura County Behavioral Health provides (7) Victim Awareness; ☒ ☐ ☐ the following: (8) Self-Improvement; Dialectical Behavior Therapy (DBT); (9) Parenting Skills and support; Moral Recognition Therapy (MRT); (10) Tolerance and Diversity; Drug and Alcohol Programs (individual and (11) Healing Informed Approaches; group, such as Matrix); (12) Interventions by Credible Messengers; Anger Management, (13) Gender Specific Programming; Seeking Safety; Individual and Family (14) Art, creative writing, or self-expression; Counseling; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; Educational Programs include: (17) Career and leadership opportunities; and, Paxton Patterson Construction Modules; (18) Other topics suitable to the youth population. Providence Scholars Online College courses; READ Literacy Tutors; Screen Printing and Automotive Tech. The agency is developing a Therapy Dog Program and an Agriculture Program, the SEEAG RootED Farm Campus, which will cover six acres in the area adjacent to the rear of the facility. 7740 Ventura SYTF CI PRO 25-26 Page 39 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) Recreation. All youth shall be provided the opportunity Subsection 1002.5 for at least one hour of daily access to unscheduled Interviews with youth confirm they receive an activities such as leisure reading, letter writing, and hour or more of unscheduled activity daily. entertainment. Activities shall be supervised and include Examples of recreation include reading orientation and may include coaching of youth. books, playing video games, decorating contests, watching movies, and March Madness contests. In October, some additional recreation opportunities include pumpkin carving and a scary story contest. ☒ ☐ ☐ We noted the agency has begun its modifications to a Unit in Anacapa for a collaboration with the Public Library. The flooring and painting have been completed. There will be three library staff members to work with youth from all units to have access to and an understanding of reading various types of books in a calming environment. (c) Exercise. All youth shall be provided with the Subsection 1002.4 opportunity for at least one hour of large muscle activity each day. Examples include flag football, running, ☒ ☐ ☐ soccer, basketball, kickball, and weightlifting in the gym. The administrator/manager may suspend, for a period not Subsection 1002.7 to exceed 24 hours, access to recreation and programs. The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 1003, issued on July 1, 2024 The facility administrator shall provide access to religious The agency has religious providers in each services and/or religious counseling at least once each unit once or more per week. Youth are week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ provided with the opportunity to meet with allowed to participate in an activity outside of their room if them one-on-one or as a group. he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Subsection 1003.9 ☒ ☐ ☐ (b) availability of clergy; and, Subsection 1003.12 ☒ ☐ ☐ (c) availability of religious diets. Subsection 1003.5 ☒ ☐ ☐ 1373 WORK PROGRAM Policy 1004, issued July 1, 2024 The facility administrator shall develop policies and The facility organizes work crews at the procedures regarding the fair and consistent assignment facility throughout the week. These engage of youth to work programs. Work assigned to a youth shall the youth in a variety of facility-related be meaningful, constructive and related to vocational ☒ ☐ ☐ maintenance tasks, such as cleaning and training or increasing a youth's sense of responsibility. rearranging furniture for programming. These Work programs shall not be imposed as a disciplinary crews use a small group model, typically two measure or three youth at a time, to ensure supervision and foster teamwork. 7740 Ventura SYTF CI PRO 25-26 Page 40 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1374 VISITING Policy 1005, issued July 1, 2024 The facility administrator shall develop and implement written policies and procedures for visiting, that include At the time of inspection, youth are eligible for provisions for special visits. Youth shall be allowed to two visits per week, for an hour each visit, on receive visits by parents, guardians or persons standing Wednesdays and Sundays. in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Subsections 1005.5 and 1005.6 (f) the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Subsection 1005.3.2 per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Provisions for special visits, in addition to the two-hour Subsections 1005.8 and 1005.9 minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion Special visits are scheduled for Saturday of the facility administrator or designee. Family therapy mornings. and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Subsection 1005.3.2 alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ 1375 CORRESPONDENCE Policy 1006, issued July 1, 2024 The facility administrator shall develop and implement written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Subsection 1006.10 ☒ ☐ ☐ (c) youth may correspond confidentially with state and Subsection 1006.4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Subsection 1006.4 in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 7740 Ventura SYTF CI PRO 25-26 Page 41 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1376 TELEPHONE ACCESS Policy 1007, issued on June 13, 2024 7B The administrator of each juvenile facility shall develop Interviews with youths indicated they average and implement written policies and procedures to provide ☒ ☐ ☐ three or more phone calls per day. youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Policy 1008, issued on July 1, 2024 The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Subsections 1008.3 and 1008.4 and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Subsection 1008.7 cost-free telephone access as appropriate. ☒ ☐ ☐ 1390 DISCIPLINE Policy 600, issued July 1, 2024 The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Subsection 600.4 (a) ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Subsection 600.4 (h) personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Subsection 600.4 (c) ☒ ☐ ☐ (d) contact with parent or attorney; Subsection 600.4 (g) & (s) ☒ ☐ ☐ (e) exercise; Subsection 600.4 (l) ☒ ☐ ☐ (f) medical services and counseling; Subsection 600.4 (p) & (t) ☒ ☐ ☐ (g) religious services; Subsection 600.4 (t) ☒ ☐ ☐ (h) clean and sanitary living conditions; Subsection 600.4 (o) ☒ ☐ ☐ (i) the right to send and receive mail; Subsection 600.4 (f) ☒ ☐ ☐ (j) education; and, Subsection 600.4 (t) ☒ ☐ ☐ (k) rehabilitative programming. Subsection 600.4 (t) ☒ ☐ ☐ The facility administrator shall establish rules of conduct Subsection 600.3 and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7740 Ventura SYTF CI PRO 25-26 Page 42 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1391 DISCIPLINE PROCESS Policy 601, issued July 1, 2024 The facility administrator shall develop and implement We reviewed ten Appeal Forms from SYTF, written policies and procedures for the administration of dated January through August of 2025. discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose The agency uses several forms for discipline for violation of rules; Disciplinary Due Process. The Notice of Discipline Form includes a summary of the incident and proposed sanctions and provides the opportunity to appeal the discipline. The second form is the Hearing Form, used for major incidents only. The form allows the youth to write their version of the incident and to list any witnesses. There is also an area to list the staff who assisted with the form, or a box to check if no one was requested to help the youth. ☒ ☐ ☐ Prior to the discipline hearing, the assigned Hearing Officer reviews the video of the incident and all reports. Once a finding is made, the youth is notified and is offered an opportunity to appeal. The Appeal Forms are available on the units. We reviewed a random sample of Due Process incidents between January and August 2025, including the Incident Reports and subsequent documentation, and we found the policy and process are compliant with regulations. The form prompted staff to follow the process, and the documentation was clear. We provided input regarding the consolidation of the form for ease of review and completion. (b) prohibiting discipline to be delegated to any youth; Subsection 601.3.1 (b) ☒ ☐ ☐ (c) definition of major and minor rule violations and their Subsection 601.4 & 601.5 consequences, and due process requirements; ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior Subsection 601.3.1 interventions; ☒ ☐ ☐ (e) minor rule violations may be handled informally by Subsection 601.4 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Subsection 601.5.3 be documented and require the following: ☒ ☐ ☐ (1) written notice of violation prior to a hearing; (2) accommodations provided to youth with Subsection 601.5.7 disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Subsection 601.5.4 incident; ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 43 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) opportunity for the youth to be heard, present Subsection 601.5.5 evidence and testimony; ☒ ☐ ☐ (5) provision for youth to be assisted by staff in the Subsection 601.5.7 hearing process; ☒ ☐ ☐ (6) provision for administrative review. Subsection 601.5.10 ☒ ☐ ☐ (g) violations that result in a removal from camp or Subsection 601.5.7 commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Policy 707, issued on July 1, 2024 DISEASES. The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; Subsection 707.3 (c)1 ☒ ☐ ☐ (b) Identification of relevant symptoms; Subsection 707.3 (c) 2 ☒ ☐ ☐ (c) Referral for medical evaluation; Subsection 707.3 (c) 3 ☒ ☐ ☐ (d) Treatment responsibilities during detention; Subsections 707.3 and 707.4 ☒ ☐ ☐ (e) Coordination with public and private community- Subsection 707.3 (d) based resources for follow-up treatment; ☒ ☐ ☐ (f) Applicable reporting requirements; and, Subsection 707.4.2 ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. Subsection 707.3 (d) 3 ☒ ☐ ☐ The policies and procedures shall be updated as Subsection 707.3 necessary to reflect communicable disease priorities identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 726, issued August 21, 2024 The health administrator, in cooperation with the facility Medical staff are on-site twenty-four hours a administrator, shall develop policy and procedures to day, every day of the year. They are typically establish a daily routine for youth to convey requests for ☒ ☐ ☐ requested via telephone, but request slips are emergency and non-emergency medical, dental and also available on each unit. behavioral/mental health care services. 1480 STANDARD FACILITY CLOTHING ISSUE Policy 800, issued July 1, 2024 The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Subsection 800.4 (a) laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing Subsection 800.4 (b) 1 for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; 7740 Ventura SYTF CI PRO 25-26 Page 44 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Outer garments; Subsection 800.4 (b) 2 ☒ ☐ ☐ (3) New non-disposable underwear which shall Subsection 800.4 (b) 3 remain with the youth throughout their stay, and; ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and Subsection 800.4 (b) 4 free of stains, including tee shirts and bras. ☒ ☐ ☐ (c) Clothing is laundered at the temperature required by Subsection 800.4 (c) local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Subsection 800.4 (d) ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Policy 802, issued on July 1, 2024 The facility administrator shall develop and implement The daily laundry pick-up and return schedule written policies and site-specific procedures for the was provided, which is in operation Monday cleaning and scheduled exchange of clothing. Unless through Friday. Clothing pickup on the work, climatic conditions, or illness necessitates more ☒ ☐ ☐ weekend resumes on Monday frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S This regulation is being incorporated into PERSONAL CLOTHING Procedure 531, Clothing Exchange During Booking There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 804, reissued on December 12, 2024 There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Subsection 804.4 (a) ☒ ☐ ☐ (b) Toothpaste; Subsection 804.4 (b) ☒ ☐ ☐ (c) Soap; Subsection 804.4 (c) ☒ ☐ ☐ (d) Comb; Subsection 804.4 (d) ☒ ☐ ☐ (e) Shaving implements; Policy 806, issued on July 1, 2024 ☒ ☐ ☐ (f) Deodorant; Subsection 804.4 (f) ☒ ☐ ☐ (g) Lotion; Subsection 804.4 (g) ☒ ☐ ☐ (h) Shampoo; and, Subsection 804.4 (h) ☒ ☐ ☐ (i) Post-shower conditioning hair products. Subsection 804.4 (i) ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 45 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall not be required to share any personal care Subsection 804.4 items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 805, issued July 1, 2024 There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 806, issued on July 1, 2024 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Policy 807, issued on July 1, 2024 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 808, issued on July 1, 2024 Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 810, issued July 1, 2024 meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillowcase unless provided for in (a) Subsection 808.3 (b) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Subsection 808.3 (c) ☒ ☐ ☐ (d) One towel; and, Subsection 808.3 (d) ☒ ☐ ☐ (e) One blanket or more, up on request Subsection 808.3 (e) ☒ ☐ ☐ 7740 Ventura SYTF CI PRO 25-26 Page 46 of 48 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1501 BEDDING AND LINEN EXCHANGE Policy 809, issued on July 1, 2024 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillowcases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once Subsection 809.3 a month. ☒ ☐ ☐ 1510 FACILITY SANITATION, SAFETY AND The department is in the process of MAINTENANCE converting Post Order FPO.06.M.1, which addresses the acceptable level of The facility administrator shall develop and implement cleanliness, repair, and safety throughout the written policies and site-specific procedures for the facility, into a Procedure. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7740 Ventura SYTF CI PRO 25-26 Page 47 of 48 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Applies to Camp. Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 7740 Ventura SYTF CI PRO 25-26 Page 48 of 48 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7741 FACILITY NAME: Ventura Secure Youth Treatment Facility at CS FACILITY TYPE: SYTF PERSONS INTERVIEWED INCLUDE: Chief Deputy Andy Souza; Division Manager Heidiann Cobos; Division Manager Teresa Jimenez; Division Manager John Declan Tormey; Supervising Deputy Probation Officer Christopher Martinez; Supervising Deputy Probation Officer Travis Prater; Supervising Deputy Probation Officer Holly Jacinto; Supervising Deputy Probation Officer Karen Sewell; Senior Deputy Probation Officer Jill Pollonais; Senior Deputy Probation Officer Rebecca Jimenez; Deputy Probation Officer I Daniel Wortman; Deputy Probation Officer I Sarah Ross; Deputy Probation Officer I Carlos Mercado. Male youth ages 17 – 24; female youth ages 15 - 18 Wellpath Medical Services Regional Director Brian Smith; Health Services Administrator Shirley Scott; Medical Assistant Taylor Mathis; Ventura County Behavioral Health Clinical Administrator Marcus Lopez; Senior Behavioral Health Manager Doctor Thomas Taylor; Ventura County Food and Laundry Services Manager Jose Cruz; Ventura County Office of Education Assistant Principal Linda Stevens; Director of Alternative Education Stefanie Rodriguez; Transition Specialist Monica Roman; School Office Manager Monica Ceniceros; Counselor Nicole Garr FIELD REPRESENTATIVE: Eric Raley DATE: September 29 - October 3, 2025 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1313 COUNTY INSPECTION AND EVALUATION OF Policy 103, Subsection 103.3.1 (a) 9B BUILDING AND GROUNDS issued July 1, 2024 On an annual basis, or as otherwise required by law, each Issued by County of Ventura Resource juvenile facility administrator shall obtain a documented Management Agency M. Aldana on May 28, inspection and evaluation from the following: 2024 (a) county building inspector or person designated by the ☒ ☐ ☐ Board of Supervisors to approve building safety; Issued by County of Ventura General Services Agency Director Tom Hunt on October 1, 2025. (b) fire authority having jurisdiction, including fire Subsection 103.3.1 (b) 10B clearance as required by Health and Safety Code Section 13146.1(a) and (b); Inspected by Ventura County Fire Protection District R. Martinez on April 30, 2024 ☒ ☐ ☐ Inspected by Ventura County Fire Protection District R. Adams on February 24, 2025 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Juvenile Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 2 Excerpts from facility policies, procedures, or other reference documents are indicated in italicized text. 7741 Ventura SYTF CI PRO 25-26 Page 1 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) local health officer, inspection in accordance with Subsection 103.3.1 (c) 11B Health and Safety Code Section 101045; Environmental Health Evaluation completed on May 20, 2024, by G. Guerrero Environmental Health Evaluation completed on June 25, 2025, by G. Guerrero Nutritional Health Evaluation evaluated July 7, 2023, by E. Munizich Nutritional Health Evaluation evaluated ☒ ☐ ☐ August 12, 2024, by E. Munizich Medical / Mental Health Evaluation conducted on October 24, 2023, by O. Newell and D. Leonard Medical / Mental Health Evaluation conducted on October 1, 2024, by O. Newell and D. Leonard (d) county superintendent of schools on the adequacy of Subsection 103.3.1 (d) 12B educational services and facilities as required in Section 1370; Education Program Review and Evaluation conducted December 15, 2023, by L. Alarcon ☒ ☐ ☐ Education Program Review and Evaluation conducted December 17, 2024, by O. Cobian (e) juvenile court as required by Section 209 of the Subsection 103.3.1 (e) 13B Welfare and Institutions Code; and, Judicial Inspection of Juvenile Detention Facility for Suitability conducted by G. Romero on April 19, 2024 ☒ ☐ ☐ Judicial Inspection of Juvenile Detention Facility for Suitability conducted by G. Romero on September 25, 2025 (f) the Juvenile Justice Commission as required by Subsection 103.3.1 (f) 14B Section 229 of the Welfare and Institutions Code or Probation Commission as required by Section 240 of the The JJDPC inspected all facility types on ☒ ☐ ☐ Welfare and Institutions Code. December 3, 2024 7741 Ventura SYTF CI PRO 25-26 Page 2 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1320 APPOINTMENT AND QUALIFICATIONS A memorandum dated September 29, 2025, 15B by Chief Probation Officer R. Miller II, Note: Compliance with this section is determined by addresses the elements of this regulation. receipt of the Chief Probation Officer’s certification letter confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications A memorandum dated September 29, 2025, Each facility shall: by Chief Probation Officer R. Miller II, (1) recruit and hire employees who possess addresses the elements of this regulation in knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ bullet point 1. classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical A memorandum dated September 29, 2025, examination including tuberculosis screening test and by Chief Probation Officer R. Miller II, evaluation for immunity to contagious illnesses of addresses the elements of this regulation in ☒ ☐ ☐ childhood (i.e., diphtheria, rubeola, rubella, and bullet point 2. mumps); A memorandum dated September 29, 2025, (3) adhere to the minimum standards for the selection by Chief Probation Officer R. Miller II, and training requirements adopted by the Board ☒ ☐ ☐ addresses the elements of this regulation in pursuant to Section 6035 of the Penal Code; and bullet point 3. (4) conduct a criminal records review, on each new A memorandum dated September 29, 2025, employee, and psychological examination in by Chief Probation Officer R. Miller II, accordance with Section 1031 of the Government ☒ ☐ ☐ addresses the elements of this regulation in Code. bullet point 4. (c) Contract personnel, volunteers, and other non- A memorandum dated September 29, 2025, employees of the facility, who may be present at the by Chief Probation Officer R. Miller II, facility, shall have such clearance and qualifications as addresses the elements of this regulation in may be required by law, and their presence at the facility ☒ ☐ ☐ bullet point 5. shall be subject to the approval and control of the facility manager. 1321 STAFFING Policy 208, issued June 13, 2024 Subsection 208.6 Each juvenile facility shall: (a) have an adequate number of personnel sufficient to A combination of factors, including the hiring of carry out the overall facility operation and its a Public Information Officer to increase programming, to provide for safety and security of youth recruitment and the merging of some job ☒ ☐ ☐ and staff, and meet established standards and classifications in 2024, has resulted in regulations; increases in the number of staff at the facility; a review of the staffing schedule as well as observation of staff on the units found compliance with this section. 7741 Ventura SYTF CI PRO 25-26 Page 3 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (b) ensure that no required services shall be denied Subsection 208.3.1 (b) because of insufficient numbers of staff on duty absent exigent circumstances; We reviewed a variety of documents, including safety check records, grievances, and incident reports. Review of these documents revealed compliance with this regulation. The facility walkthrough, as well as interviews with the staff, revealed that the facility has adequate staffing to carry out the overall facility operations. ☒ ☐ ☐ We reviewed staffing schedules for January 1 through 7, 2025, April 1 through 7, 2025, and September 1 through 7, 2025. DPO I’s are mandated for one additional shift per pay period, DPO II mandates ended in July of 2024, but may still volunteer for shifts. The facility staffing schedules for VCPA Juvenile Facilities reflect compliance with regulations. (c) have a sufficient number of supervisory level staff to Subsection 208.3.1 (c) ensure adequate supervision of all staff members; ☒ ☐ ☐ (d) have a clearly identified person on duty at all times Subsection 208.3.1 (d) who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core Course ☒ ☐ ☐ and PC 832 training; (e) have at least one staff member present on each living Subsection 208.3.1 (e) unit whenever there are youth in the living unit; Per the policy and procedure manual, as ☒ ☐ ☐ well as direct observation, staff are always present in occupied housing units. (f) have sufficient food service personnel relative to the Subsection 208.3.1 (f) & (g) number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; conduct related training ☒ ☐ ☐ programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; (g) have sufficient administrative, clerical, recreational, Subsection 208.3.1 (h) medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, ☒ ☐ ☐ and to ensure that youth supervision staff shall not be diverted from supervising youth; and, (h) assign sufficient youth supervision staff to provide Subsection 208.3.1 (i) continuous wide awake supervision of youth, subject to temporary variations in staff assignments to meet special Schedules and unit population and staffing program needs. Staffing shall be in compliance with a reports were reviewed to verify compliance minimum youth-staff ratio for the following facility types: ☒ ☐ ☐ with this regulation, as well as direct observation on units. Staffing ratios are maintained throughout the facility for each housing unit. 7741 Ventura SYTF CI PRO 25-26 Page 4 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) Juvenile Halls Subsection 208.3.1 (i) 1 (A) during the hours that youth are awake, one wide-awake youth supervision staff member on This facility is not a Juvenile Hall; not ☒ ☐ ☐ duty for each 10 youth in detention; applicable. (B) during the hours that youth are confined to their Subsection 208.3.1 (i) 1 room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☒ ☐ ☐ youth in detention; (C) at least two wide-awake youth supervision staff Subsection 208.3.1 (i) 1 members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Subsection 208.3.1 (i) 1 duty who is the same gender as youth housed in ☒ ☐ ☐ the facility. (E) personnel with primary responsibility for other Subsection 208.3.1 (i) 1 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls This facility is not a Special Purpose Juvenile (A) during hours that youth are awake, one wide- Hall; not applicable. awake youth supervision staff member on duty for ☐ ☐ ☒ each 10 youth in detention; (B) during the hours that youth are confined to their Not applicable. room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth in detention; (C) at least two wide-awake youth supervision staff Not applicable. members on duty at all times, regardless of the number of youth in detention, unless an arrangement has been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on Not applicable. duty who is the same gender as youth housed in ☐ ☐ ☒ the facility. (E) personnel with primary responsibility for other Not applicable. duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps Subsection 208.3.1 (i) 3 (A) during the hours that youth are awake, one wide-awake youth supervision staff member on This facility is not a Camp; however, SYTF duty for each 15 youth in the camp population; information is being included in this section. The agency has provided sufficient staffing for the facility by using mandated overtime for ☐ ☐ ☒ youth supervision staff, as well as voluntary overtime for Deputy Probation Officer II’s. While on-site, the number of youths in SYTF averaged 25, with 20 males and five females. 7741 Ventura SYTF CI PRO 25-26 Page 5 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (B) during the hours that youth are confined to their Subsection 208.3.1 (i) 3 room for the purpose of sleeping, one wide-awake youth supervision staff member on duty for each 30 ☐ ☐ ☒ youth present in the facility; (C) at least two wide-awake youth supervision staff Subsection 208.3.1 (i) 3 members on duty at all times, regardless of the number of youth in residence, unless arrangements have been made for backup support ☐ ☐ ☒ services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on Subsection 208.3.1 (i) 3 duty who is the same gender as youth housed in ☐ ☐ ☒ the facility; (E) in addition to the minimum staff to youth ratio Subsection 208.3.1 (i) 3 required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Subsection 208.3.1 (i) 3 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy 300, Subsection 300.3 (l) AND TRAINING issued June 13, 2024 (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to The VCPAJF provides new staff with an their duties, including: orientation and training program, including a (1) youth supervision duties; five-phase process. Phase 1 consists of an initial 40 hours of orientation. Phase 2 includes Policy Training; Phase 3 includes Supervision of Youth with Close Training by the assigned Training Officer (TO); Phase 4 is Sole Supervision with Monitoring by the TO and an assigned mentor/trainer; Phase 5 is Working ☒ ☐ ☐ Independently with Supervision by the TO. The training curriculum includes evaluation of the staff’s job skills, which are documented in an official training record retained in the employees’ file, and which are initialized by staff confirming an understanding of Facility Operations, Officer Responsibilities, and the processes of the Housing Units. A staff member’s competency is reviewed by facility administration prior to the staff member receiving permanent status with the agency. (2) scope of decisions they shall make; Subsection 300.3 (m) ☒ ☐ ☐ (3) the identity of their supervisor; Subsection 300.3 (n) ☒ ☐ ☐ 7741 Ventura SYTF CI PRO 25-26 Page 6 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (4) the identity of persons who are responsible to Subsection 300.3 (o) them; ☒ ☐ ☐ (5) persons to contact for decisions that are beyond Subsection 300.3 (q) their responsibility; and ☒ ☐ ☐ (6) ethical responsibilities. Subsection 300.3 (b) ☒ ☐ ☐ (b) Prior to assuming any responsibility for the supervision Subsection 300.3.1 (a) of youth, each youth supervision staff member shall receive a minimum of 40 hours of facility-specific ☒ ☐ ☐ orientation, including: (1) individual and group supervision techniques; (2) regulations and policies relating to discipline and Subsection 300.3.1 (b) rights of youth pursuant to law and the provisions of ☒ ☐ ☐ this chapter; (3) basic health, sanitation and safety measures; Subsection 300.3.1 (c) ☒ ☐ ☐ (4) suicide prevention and response to suicide Subsection 300.3.1 (d) attempts ☒ ☐ ☐ (5) policies regarding use of force, de-escalation Subsection 300.3.1 (e) techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Subsection 300.3.1 (f) trauma and trauma-informed approaches; ☒ ☐ ☐ (7) procedures to follow in the event of emergencies; Subsection 300.3.1 (g) ☒ ☐ ☐ (8) routine security measures, including facility Subsection 300.3.1 (h) perimeter and grounds; ☒ ☐ ☐ (9) crisis intervention and mental health referrals to Subsection 300.3.1 (i) mental health services; ☒ ☐ ☐ (10) documentation; and Subsection 300.3.1 (j) ☒ ☐ ☐ (11) fire/life safety training Subsection 300.3.1 (k) ☒ ☐ ☐ (c) Prior to assuming sole supervision of youth, each Subsection 300.5 youth supervision staff member shall successfully complete the requirements of the Juvenile Corrections ☒ ☐ ☐ Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth Subsection 300.5 supervision staff shall successfully complete training ☒ ☐ ☐ pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 1323, issued on July 1, 2024 Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times ☒ ☐ ☐ who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7741 Ventura SYTF CI PRO 25-26 Page 7 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1324 POLICY AND PROCEDURES MANUAL Policy 101 All facility administrators shall develop, publish, and The VCPAJF has transitioned to the use of implement a manual of written policies and procedures Lexipol to provide its Policy and Procedures. that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made The policies referenced in this Procedure available to all employees, reviewed by all employees, ☒ ☐ ☐ Checklist were issued from June 13, 2024, and shall be administratively reviewed at a minimum through December 12, 2024, which meets every two years, and updated, as necessary. Those requirements for an administrative review at a records relating to the standards and requirements set minimum of every two years. forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Subsection 101.4 (a) communications and a description of job classifications; ☒ ☐ ☐ (b) responsibility of the probation department, purpose of Subsection 101.4 (b) programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel ☒ ☐ ☐ and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Subsection 101.4 (c) ☒ ☐ ☐ (d) initial orientation and training program for employees; Subsection 101.4 (d) ☒ ☐ ☐ (e) initial orientation, including safety and security issues Subsection 101.4 (e) and anti-discrimination policies, for support staff, contract employees, school, mental/behavioral health and medical ☒ ☐ ☐ staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Subsection 101.4 (f) communication system to ensure: ☒ ☐ ☐ (1) efficient operation of the juvenile facility; (2) legal and proper care of youth; Subsection 101.4 (f) ☒ ☐ ☐ (3) maintenance of individual youth's records; Subsection 101.4 (f) ☒ ☐ ☐ (4) supply of information to the juvenile court and Subsection 101.4 (f) those authorized by the court or by the law; and, ☒ ☐ ☐ (5) release of information regarding youth. Subsection 101.4 (f) ☒ ☐ ☐ (g) ethical responsibilities; Subsection 101.4 (g) ☒ ☐ ☐ (h) trauma-informed approaches; Subsection 101.4 (h) ☒ ☐ ☐ (i) culturally responsive approaches; Subsection 101.4 (i) ☒ ☐ ☐ (j) gender responsive approaches; Subsection 101.4 (j) ☒ ☐ ☐ (k) a non-discrimination provision that provides that all Subsection 101.4 (k) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, ☒ ☐ ☐ national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; 7741 Ventura SYTF CI PRO 25-26 Page 8 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (l) storage and maintenance requirements for any Subsection 101.4 (l) chemical agents related security devices, and weapons ☒ ☐ ☐ and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Subsection 101.4 (m) Cal eligibility information and enrollment of eligible youth; ☒ ☐ ☐ and, (n) establishment of a policy that prohibits all forms of Subsection 101.4 (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 404, issued July 1, 2024 The facility administrator shall consult with the local fire The agency has a systematic approach to the department having jurisdiction over the facility, or with the inspection of the facility, recording any non- State Fire Marshal, in developing a plan for fire safety working or required elements of space to which shall include, but not be limited to: confirm it is safe for youth and staff. (a) a fire prevention plan to be included as part of the manual of policy and procedures; The form includes Fire Extinguishers, Fire Alarms, First Aid Kits, Exit & Evacuation ☒ ☐ ☐ Routes, Storage Areas, Electric/Lighting, Lint Traps & Dryer Exhaust, Flashlights, Door Locks, Cameras/Monitors, Panic Alarms, Radios, Cell Phones, and AEDs. If there is a required fix or referral to maintenance, it is tracked by administration to ensure it is addressed and remedied. (b) monthly fire and life safety inspections by facility staff Subsection 404.3 (b) with two-year retention of the inspection record; We reviewed documentation of Fire and Life Safety Reports for the months of January 10, 2025, to September 26, 2025, except for April ☒ ☐ ☐ 2025, which was not completed in April. Inspections were done twice in March instead, once at the beginning and again at the end of March 2025. (c) fire prevention inspections as required by Health and Subsection 404.3 (c) Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ (d) an evacuation plan; Subsection 404.3 (d) ☒ ☐ ☐ (e) documented fire drills not less than quarterly; Subsection 404.3 (e) The agency generally completes Fire Drills monthly. We reviewed documentation for monthly drills from January 28, 2025, to September 25, 2025, with the exceptions of March 2025 and August 2025, which were not provided. The frequency of these drills ☒ ☐ ☐ typically exceeds regulation. The facility conducts these drills as a training mechanism while walking through the facility to ensure staff know how to react to an emergency “training” drill. 7741 Ventura SYTF CI PRO 25-26 Page 9 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) a written plan for the emergency housing of youth in Subsection 404.3 (f) the case of fire; and, ☒ ☐ ☐ (g) development of a fire suppression pre-plan in Subsection 404.3 (g) cooperation with the local fire department. ☒ ☐ ☐ 1326 SECURITY REVIEW Policy 205, issued July 1, 2024 and Policy 405, issued July 1, 2024 Each facility administrator shall develop policies and procedures to annually review, evaluate, and document A memorandum from Heidiann Cobos, security of the facility. The review and evaluation shall Division Manager, to Chief Probation Officer include internal and external security, including, but not R. Miller II, dated September 25, 2025, was limited to, key control, equipment, and staff training. provided confirming an annual Security and ☒ ☐ ☐ Emergency Procedures Review. This memorandum includes key control, equipment, staff training, emergency procedures, physical security, facility access, visitor screening, partner and support agencies, security cameras, and digital video recorders. 1327 EMERGENCY PROCEDURES Policy 400, Subsection 400.3 0B issued on July 1, 2024 The facility administrator shall develop facility-specific policies and procedures for emergencies that shall A memorandum from Division Manager H. include, but not be limited to: Cobos to Chief Probation Officer R. Miller II (a) escape, disturbances, and the taking of hostages; dated September 25, 2025, was provided confirming an annual Security and ☒ ☐ ☐ Emergency Procedures Review. This memorandum includes key control, equipment, staff training, emergency procedures, physical security, facility access, visitor screening, partner and support agencies, security cameras, and digital video recorders. (b) civil disturbance, active shooter and terrorist attack; Subsection 400.3 (b) ☒ ☐ ☐ (c) fire and natural disasters; Subsection 400.3 (c) ☒ ☐ ☐ (d) periodic testing of emergency equipment; Subsection 400.3(d) ☒ ☐ ☐ (e) emergency evacuation of the facility; and Subsection 400.3 (f) ☒ ☐ ☐ (f) a program to provide all youth supervision staff with Subsection 400.3 (g) an annual review of emergency procedures. ☒ ☐ ☐ 7741 Ventura SYTF CI PRO 25-26 Page 10 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1328 SAFETY CHECKS Policy 505, issued June 13, 2024, 1B Subsection 505.3 The facility administrator shall develop and implement policy and procedures that provide for direct visual Safety checks were reviewed for the months observation of youth at a minimum of every 15 minutes, of January, April, and July 2025 for all at random or varied intervals during hours when youth operational units. The percentage of late, are asleep or when youth are in their rooms, confined in missed, or unvaried checks in January was holding cells or confined to their bed in a dormitory. 0.002%, the percentage in April decreased to Supervision is not replaced, but may be supplemented 0.0016%, and the percentage in July by, an audio/visual electronic surveillance system remained the same, at 0.0016%. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety Overall, the safety checks are random and checks shall be documented with the actual time the varied, typically between 12 and 14 minutes, check is completed. ☒ ☐ ☐ recording the youth room and the total number of youths in the unit. A Senior Deputy Probation Officer reviews the safety checks of all units, checking for late, missed, or unvaried checks. The agency had very few late, missed, or unvaried checks. The staff responsible and the circumstances regarding any late, missed, or unvaried checks are recorded in the Supervisors' Log to allow the staff to be formally addressed. 1329 SUICIDE PREVENTION PLAN Policy 708, issued July 1, 2024 2B The facility administrator, in collaboration with the Youth are administered the MAYSI-2 upon healthcare and behavioral/mental health administrators, admission whenever a significant event shall plan and implement written policies and occurs. The assessment tool identifies procedures which delineate a Suicide Prevention Plan. cautions or warnings for behavior involving The plan shall consider the needs of youth experiencing ☒ ☐ ☐ suicidal ideation or tendencies. A past or current trauma. Suicide prevention responses Classification Questionnaire during booking shall be respectful and in the least invasive manner to determine appropriate housing and consistent with the level of suicide risk. The plan shall supervision status is also responsive to this include the following elements: regulation. (a) Suicide prevention training as required in Section Subsection 708.4 (a) 1322, Youth Supervision Staff Orientation, and Training ☒ ☐ ☐ and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Subsection 708.5 Precautionary Protocols (1) All youth shall be screened for risk of suicide at The facility has had three youth identified as intake and as needed during detention. requiring a suicide prevention plan since ☒ ☐ ☐ January 1, 2025. None of these three youths were SYTF commitments. (2) All youth supervision staff who perform intake Subsection 708.5 processes shall be trained in screening youth for risk ☒ ☐ ☐ of suicide. (3) All youth who have been identified during the Subsection 708.5 intake screening process to be at risk of suicide shall be referred to behavioral/mental health staff for a ☒ ☐ ☐ suicide risk assessment. (4) Precautionary protocols shall be developed to Subsection 708.6 ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. 7741 Ventura SYTF CI PRO 25-26 Page 11 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Referral process to behavioral/mental health staff for Subsection 708.4 (c) assessment and/or services. ☒ ☐ ☐ (d) Procedures for monitoring of youth identified at risk Subsection 708.4 (d) for suicide. ☒ ☐ ☐ (e) Safety Interventions Subsection 708.4 (e) and (f) (1) Procedures to address intervention protocols for youth identified at risk for suicide which may ☒ ☐ ☐ include, but are not limited to: (A) Housing consideration (B) Treatment strategies including trauma- Subsection 708.4 (i) informed approaches ☒ ☐ ☐ (2) Procedures to instruct youth supervision staff how Subsection 708.3 and 708.4 to respond to youth who exhibit suicidal behaviors. ☒ ☐ ☐ (f) Communication Subsection 708.3 (1) The intake process shall include communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information Subsection 708.6 sharing about youth at risk for suicide with youth supervision, healthcare, and behavioral/mental ☒ ☐ ☐ health staff. (g) Debriefing of Critical Incidents Related to Suicides or Subsection 708.10 Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. Subsection 708.10 ☒ ☐ ☐ (3) Process for a debriefing event with affected youth. Subsection 708.10 ☒ ☐ ☐ (h) Documentation Subsection 708.8 (1) Documentation processes shall be developed to ☒ ☐ ☐ ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the Subsection 708.4 opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of ☒ ☐ ☐ programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 100, Subsection 100.5, effective date June 13, 2024. Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ No legal action was reported during this of confinement, filed against persons or legal entities inspection. responsible for juvenile facility operation. 7741 Ventura SYTF CI PRO 25-26 Page 12 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 519, issued December 12, 2024 OF A YOUTH WHILE DETAINED No in-custody deaths were reported during (1) Death of a Youth. this inspection. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Subsection 519.3 facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to Subsection 519.4 the Board a copy of the report submitted to the Attorney General under Government Code Section ☒ ☐ ☐ 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth Subsection 519.4 from the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to ☒ ☐ ☐ the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth. Procedure 579. (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary parties, which may include the Juvenile Court, the ☒ ☐ ☐ parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 504, issued August 21, 2024 8B Each juvenile facility shall submit required population and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY (EXCERPT) Policy 1102, issued July 1, 2024 When the number of youth detained in a living unit of a No instances of exceeding rated capacity juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ have been reported during this inspection. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7741 Ventura SYTF CI PRO 25-26 Page 13 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1350 ADMITTANCE PROCEDURES Policy 500, issued December 12, 2024 The facility administrator shall develop and implement The admission process includes various written policies and procedures for admittance of youth advisements and assessments to determine that emphasize respectful and humane engagement appropriate classification. with youth, and reflect that the admission process may be traumatic to youth who may have already These tools articulate detention criteria, experienced trauma. Policies shall be trauma-informed, housing location, security status, suicidal culturally relevant, and responsive to the language and tendencies, and the propensity for violence or literacy needs of youth. In addition to the requirements victimization. of Sections 1324 and 1430 of these regulations: The intake and booking process provides information to acclimate the youth to detention as well as orient the youth to expectations, rights, and rules. Staff complete a Juvenile Risk Assessment Tool to determine if detention is appropriate, with override and mitigation factors. ☒ ☐ ☐ If detained, the MAYSI-2 Questionnaire and Classification Assessment Questionnaire are administered to assist in placement and any security status needs. Youth then acknowledge the Prison Rape Elimination Act (PREA) policy as it relates to Sexual Abuse, Harassment, and Assault. Zero Tolerance for Gang or Violence is also part of the admission documents that the youth signs to acknowledge. The Youth Bill of Rights information is provided through the Office of Youth and Community Restoration. Twelve admissions packets were reviewed and revealed compliance with regulations. (a) the admittance process shall include: Subsection 500.8 (1) Access to two free phone calls within one hour of admittance in accordance with the provisions of ☒ ☐ ☐ Welfare and Institution Code Section 627; Subsection 500.9 (2) Offer of a shower; ☒ ☐ ☐ Youth interviews confirmed the offer of a shower during admission. (3) Documented secure storage of personal Subsection 500.7 belongings; ☒ ☐ ☐ Subsection 500.5.5 (4) Offer of food upon arrival; ☒ ☐ ☐ Youth interviews confirmed the offer of food during admission. (5) Screening for physical and behavioral health and Subsection 500.5 safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental Subsection 500.5 disabilities in accordance with Sections 1329, 1413, ☒ ☐ ☐ and 1430 of these regulations; 7741 Ventura SYTF CI PRO 25-26 Page 14 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (7) Contact with Regional Center for the Subsection 500.5 Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Subsection 500.5 ☒ ☐ ☐ (b) juvenile hall administrators shall establish written Subsection 500.5.2 criteria for detention that considers the least restrictive ☒ ☐ ☐ environment. (c) juvenile camps and post-dispositional programs in Subsection 500.5.3 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform them of program guidelines and provide written ☒ ☐ ☐ screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Subsection 500.5.3 that advise any committed youth of the estimated length ☒ ☐ ☐ of his/her stay. 1350.5 SCREENING FOR THE RISK OF SEXUAL Policy 520, Subsection 520.5, issued August ABUSE 22, 2024 The facility administrator shall develop and implement The MAYSI-2 and Intake Screening for Risk written policies and procedures to reduce the risk of Victimization and Abusiveness Questionnaire sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ address this regulation. Youth also watch a facility staff to assess each youth within 72 hours of PREA video and read a handbook on how to admission based on the following information: report sexual abuse, assault, or (a) Prior sexual victimization or abusiveness; discrimination. (b) Gender nonconforming appearance or manner; or Subsection 520.5 (b) identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the youth may, therefore, ☒ ☐ ☐ be vulnerable to sexual abuse; (c) Current charges and offense history; Subsection 520.5 (c) ☒ ☐ ☐ (d) Age; Subsection 520.5 (d) ☒ ☐ ☐ (e) Level of emotional and cognitive development; Subsection 520.5 (e) ☒ ☐ ☐ (f) Physical size and stature; Subsection 520.5 (f) ☒ ☐ ☐ (g) Mental illness or mental disabilities; Subsection 520.5 (g) ☒ ☐ ☐ (h) Intellectual or developmental disabilities; Subsection 520.5 (h) ☒ ☐ ☐ (i) Physical disabilities; Subsection 520.5 (i) ☒ ☐ ☐ (j) The youth’s own perception of vulnerability; and, Subsection 520.5 (j) ☒ ☐ ☐ (k) Any other specific information about the individual Subsection 520.5 (k) youth that may indicate heightened needs for supervision, additional safety precautions, or separation ☒ ☐ ☐ from certain other youth. Staff shall ascertain this information through Subsection 520.4 conversations with the youth during the admittance process, medical and behavioral health screenings; during classification assessments; and by reviewing ☒ ☐ ☐ court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7741 Ventura SYTF CI PRO 25-26 Page 15 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 The facility administrator shall implement appropriate Subsection 520.3 (b) controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information ☒ ☐ ☐ is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 516, issued July 1, 2024 The facility administrator shall develop and implement The process for release from VCPAJF written policies and procedures for release of youth from programs include transition planning and custody which provide for: linkage to appropriate community services. The agency identifies youth needing special release services in the Multi-Disciplinary Team (MDT), Critical Care Team (CCT), and Treatment Team (TTM) meetings, which occur weekly. Participation includes representatives from Behavioral Health, Medical Services, and the Office of Education personnel, as well as Probation staff. ☒ ☐ ☐ We reviewed the Release Form, which includes the youth’s information at booking, disposition, release authorization, and signature and identification of the person the youth is released to. Also included is acknowledgment of property released to the youth. We were provided with and reviewed the Ventura County Probation Agency Program Inventory List, which outlines available services in different geographical areas of the county. This list is updated every six months and is provided in paper format to the youth and families upon their release. (a) verification of identity/release papers; Subsection 516.3 (a) ☒ ☐ ☐ (b) return of personal clothing and valuables; Subsection 516.3 (b) ☒ ☐ ☐ (c) notification to the youth's parents or guardian; Subsection 516.3 (c) ☒ ☐ ☐ (d) notification to the facility health care provider in Subsection 516.3 (d) accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; Subsection 516.3 (e) ☒ ☐ ☐ (f) notification of facility mental health personnel. Subsection 516.3 (f) ☒ ☐ ☐ The facility administrator shall develop and implement Subsection 516.5 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry services including, but not limited to, medical and ☒ ☐ ☐ behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Subsection 516.4 written policies and procedures for the furlough of youth ☒ ☐ ☐ from custody. 7741 Ventura SYTF CI PRO 25-26 Page 16 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352 CLASSIFICATION Policy 501, issued June 13, 2024 The facility administrator shall develop and implement The Classification procedure uses the written policies and procedures on classification of youth Classification Assessment Questionnaire for the purpose of determining housing placement in the for staff in determining the most facility. appropriate placement of youth and Such procedures shall: addresses the safety and security needs of youth. We reviewed admission documentation ☒ ☐ ☐ and found it to be consistent with regulatory requirements. Additionally, youth are re-classified based on circumstances as they occur while in the facility via the Critical Case Team meetings, which are held weekly. This is memorialized in the youth's electronic file, the Ventura County Integrated Justice Information System. (a) provide for the safety of the youth, other youth, facility Subsection 501.3 (a) staff, and the public by placing youth in the appropriate, least restrictive housing and program settings. Housing ☒ ☐ ☐ assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Subsection 501.3 (b) the facility; ☒ ☐ ☐ (c) provide that a youth shall be classified upon Subsection 501.3 (c) admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal ☒ ☐ ☐ status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including Subsection 501.3 (d) provisions that consider the level of supervision and the youth's behavior while in custody; and, Classification reviews occur situationally and are conducted by a supervisor and/or the ☒ ☐ ☐ Watch Commander as necessary to ensure youth are in the least restrictive classification necessary, based on security, medical status, mental health status, etc. (e) provide that facility staff shall not separate youth from Subsection 501.3 (e) the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical ☒ ☐ ☐ disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Subsection 501.3 (g) transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually ☒ ☐ ☐ abusive. 7741 Ventura SYTF CI PRO 25-26 Page 17 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 521, issued August 21, 2024 3B The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☐ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Subsection 521.3 (a) identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Subsection 521.3 (b) themselves in a manner consistent with their gender identity and shall provide youth with the institution’s ☒ ☐ ☐ clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that Subsection 521.3 (c) best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons for any decision to house youth ☒ ☐ ☐ in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Subsection 521.3 (d) and intersex youth have access to medical and behavioral health providers qualified to provide care and ☒ ☐ ☐ treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Subsection 521.3 (e) necessary security considerations and physical plant, facility staff shall make every effort to ensure the safety and privacy of transgender and intersex youth when the ☒ ☐ ☐ youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Subsection 521.6 youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7741 Ventura SYTF CI PRO 25-26 Page 18 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1353 ORIENTATION Policy 502, issued June 13, 2024 The facility administrator shall develop and implement The intake process includes the provision of a written policies and procedures to orient a youth prior to Youth Handbook, which provides a program placement in a living area. Both written and verbal overview addressing housing units and information shall be provided and supplemented with release dates, program components, video orientation if feasible. Provision shall be made to information such as phone calls, visiting, and provide accessible orientation information to all detained health services, clothing and hygiene youth including those with disabilities, limited literacy, or processes, and facility rules and the English language learners. consequences of rule violations, as well as Orientation shall include information that addresses: the point systems and canteen process. ☒ ☐ ☐ The Orientation for each facility includes all aspects of programming and activities while in custody. Facility expectations and opportunities are explained so the youth understand. As some classification titles and processes within the department were changed in 2024 and 2025, the Youth Handbook is in the process of being updated. The Youth Bill of Rights is also provided. (a) facility rules including contraband and searches and Subsection 502.4 (a) disciplinary procedures; ☒ ☐ ☐ (b) facility’s system of positive behavior interventions Subsection 502.4 (b) and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age-appropriate information that explains the Subsection 502.4 (c) facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents or suspicions of ☒ ☐ ☐ sexual abuse or sexual harassment; (d) identification of key staff and their roles; Subsection 502.4 (d) ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Subsection 502.4 (e) that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the name of ☒ ☐ ☐ the person or position designated to resolve the issue; (f) access to legal services and information on the court Subsection 502.4 (f) process; ☒ ☐ ☐ (g) access to routine and emergency health and mental Subsection 502.4 (g) health care; ☒ ☐ ☐ (h) access to education, religious services, and Subsection 502.4 (h) recreational activities; ☒ ☐ ☐ (i) housing assignments; Subsection 502.4 (i) ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Subsection 502.4 (j) including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Subsection 502.4 (k) telephone use; ☒ ☐ ☐ (l) availability of reading materials, programming, and Subsection 502.4 (l) other activities; ☒ ☐ ☐ (m) facility policies on the use of force, use of restraints, Subsection 502.4 (m) chemical agents and room confinement; ☒ ☐ ☐ (n) immigration legal services; Subsection 502.4 (n) ☒ ☐ ☐ 7741 Ventura SYTF CI PRO 25-26 Page 19 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (o) emergencies including evacuation procedures; Subsection 502.4 (o) ☒ ☐ ☐ (p) non-discrimination policy and the right to be free from Subsection 502.4 (p) physical, verbal or sexual abuse and harassment by ☒ ☐ ☐ other youth and staff; (q) availability of services and programs in a language Subsection 502.4 (q) other than English if appropriate; ☒ ☐ ☐ (r) the process for requesting different housing, Subsection 502.4 (r) education, programming and work assignments; ☒ ☐ ☐ (s) a process for which parents/guardians receive Subsection 502.4 (s) information regarding the youth’s stay in the facility that at a minimum includes answers to frequently asked ☒ ☐ ☐ questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title Subsection 502.4 (t) 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 1354 SEPARATION Policy 603, issued July 1, 2024 The facility administrator shall develop and implement The facility documents the decision to written policies and procedures that address: temporarily separate youth per the requirements of this section. We reviewed the Separation Log Review Verification Sheet, and three SYTF youth have been separated since January 1, 2025. Two SYTF youth were temporarily separated ☒ ☐ ☐ for medical reasons, upon the resolution of which reintegration occurred. One SYTF youth was separated for safety concerns; reintegration attempts have been made but have been unsuccessful to date. The facility continues to meet regularly with partners, including Behavioral Health, and plans how to successfully reintegrate the youth into a unit safely. (a) separation of youth for reasons that include, but are Subsection 603.3 not be limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and ☒ ☐ ☐ protective custody. (b) consideration of positive youth development and Subsection 603.3 trauma-informed care. ☒ ☐ ☐ (c) separated youth shall not be denied normal privileges Subsection 603.3 available at the facility, except when necessary to ☒ ☐ ☐ accomplish the objective of separation. (d) when the objective of the separation is discipline, Subsection 603.3 Title 15 Section 1390 shall apply. ☒ ☐ ☐ (e) when separation results in room confinement, the Subsection 603.3 separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Section 1354.5 of ☒ ☐ ☐ these regulations. (f) policies and procedures shall ensure a daily review of Subsection 603.3 separated youth to determine if separation remains ☒ ☐ ☐ necessary. 7741 Ventura SYTF CI PRO 25-26 Page 20 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1354.5 ROOM CONFINEMENT Policy 602, issued July 1, 2024 4B (a) The facility administrator shall develop and Staff initiate a Room Confinement Log with implement written policies and procedures addressing specific documentation practices and alerts the confinement of youth in their room that are consistent for senior staff. Agency policy and procedures with Welfare and Institutions Code Section 208.3. The include the staff recording behavior and placement of a youth in room confinement shall be attempts to remove the youth from Room accomplished in accordance with the following Confinement status as soon as it is safe to do guidelines: so. When this happens, the youth agree to respond with appropriate behavior and return to regular unit activities. Room Confinement in SYTF occurs quite infrequently; one SYTF Room Confinement ☒ ☐ ☐ folder was reviewed to determine the agency utilizes Room Confinement within the scope of regulations for behavior-related incidents that pose safety and/or security risk to other youth, staff, or facility operations. Staff and supervisors provided appropriate responses to reintegrate youth into programming, including input from Behavioral Health and Personalized Plans developed with the Supervisor, Watch Commander, or other staff. Safety check logs and behavioral health intervention input were included in the reviewed incidents. (1) Room confinement shall not be used before other, Subsection 602.3 (a) less restrictive, options have been attempted and exhausted, unless attempting those options poses a ☒ ☐ ☐ threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Subsection 602.3 (b) purposes of punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) Room confinement shall not be used to the extent Subsection 602.3 (c) that it compromises the mental and physical health of ☒ ☐ ☐ the youth. (b) A youth may be held up to four hours in room Subsection 602.3.4 confinement. After the youth has been held in room confinement for a period of four hours, staff shall do one ☒ ☐ ☐ or more of the following: (1) Return the youth to general population. Subsection 602.3.4 (a) 1 ☒ ☐ ☐ (2) Consult with mental health or medical staff. Subsection 602.3.4 (a) 2 ☒ ☐ ☐ (3) Develop an individualized plan that includes the Subsection 602.3.4 (a) 3 goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (4) If room confinement must be extended beyond Subsection 602.3.4 (b) & (b) 1 four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time ☒ ☐ ☐ the youth was first placed in room confinement, and when he or she is eventually released from room confinement. 7741 Ventura SYTF CI PRO 25-26 Page 21 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (B) Develop an individualized plan that includes Subsection 602.3.4 (b) 2 the goals and objectives to be met in order to ☒ ☐ ☐ integrate the youth to general population. (C) Obtain documented authorization by the Subsection 602.3.4 (b) 3 facility superintendent or his or her designee ☒ ☐ ☐ every four hours thereafter. (5) This section is not intended to limit the use of Subsection 602.3.5 (a) single-person rooms or cells for the housing of youth in juvenile facilities and does not apply to normal ☒ ☐ ☐ sleeping hours. (6) This section does not apply to youth or wards in Subsection 602.3.5 (b) court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to Subsection 602.3.5 (b) conflict with any law providing greater or additional ☒ ☐ ☐ protections to youth. (8) This section does not apply during an Subsection 602.3.5 (c) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility- wide threat that poses an imminent and substantial ☒ ☐ ☐ risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Subsection 602.3.5 (d) & (e) placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 506, titled Case Management, issued on June 13, 2024 The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for assessment and case planning. 7741 Ventura SYTF CI PRO 25-26 Page 22 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Assessment: Subsection 506.3 (a) The assessment is based on information collected during the admission process with periodic review, which This process is completed by a DPO and includes the youth's risk factors, needs and strengths then updated every six months, or more including, but not limited to, identification of substance frequently if circumstances develop abuse history, educational, vocational, counseling, necessitating changes. Documents reviewed behavioral health, consideration of known history of included the original case plan with identified trauma, and family strengths and needs. risks and needs and ongoing plans targeting service delivery for the youth. Educational progress, case notes, and number of hours with Behavioral Health Services, and youth chrono notes from facility staff all contribute to the plan while the youth are detained. The plans document education, substance ☒ ☐ ☐ abuse, aggression, anti-social environments, family, impulsiveness, remorse, and violence, articulating plan and discussion points for each. We reviewed ten Juvenile Facilities Case Plans from SYTF, and confirmed each youth had a current Case Plan, including the most significant areas to address with targeted services. The plans are reviewed and updated to show progress or to redirect services. They are individualized and include discussion between the DPO and the youth. (b) Institutional Case Plan: Subsection 506.3 (b) 1 (1) A case plan shall be developed for each youth held for at least 30 days or more and created within ☒ ☐ ☐ 40 days of admission. (2) The institutional plan shall include, but not be Subsection 506.3 (b) 2 (a) limited to, written documentation that provides: (A) objectives and time frame for the resolution of ☒ ☐ ☐ problems identified in the assessment; (B) a plan for meeting the objectives that includes Subsection 506.3 (b) 2 (b) a description of program resources needed and individuals responsible for assuring that the plan ☒ ☐ ☐ is implemented; (3) periodic evaluation of progress towards meeting Subsection 506.3 (b) 3 the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Subsection 506.3 (b) 4 subject to existing resources, shall be developed for post dispositional youth in accordance with Section ☒ ☐ ☐ 1351; and, (5) in as much as possible and if appropriate, the Subsection 506.3 (b) 5 plan, including the transition plan, shall be developed with input from the family, supportive adults, youth, ☒ ☐ ☐ and Regional Center for the Developmentally Disabled. 7741 Ventura SYTF CI PRO 25-26 Page 23 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1356 COUNSELING AND CASEWORK SERVICES Policy 605, issued June 13, 2024 The facility administrator shall develop and implement The DPO typically meets with the youth written policies and procedures ensuring the availability weekly, or more frequently if requested, to of appropriate counseling and casework services for all ensure he or she is progressing as expected youth. Policies and procedures shall ensure: and to assist with any difficulty in the (a) youth will receive assistance with needs or concerns program. that may arise; ☒ ☐ ☐ We reviewed ten youth Chronological History Sheets from the SYTF facility, where the meetings were documented, and any developments or behaviors displayed in the program were identified. (b) youth will receive assistance in requesting contact Subsection 605.3 (a) with parents, other supportive adults, attorney, clergy, ☒ ☐ ☐ probation officer, or other public official; and, (c) youth will be provided access to available resources Subsection 605.3 (a) to meet the youth’s needs. ☒ ☐ ☐ 1357 USE OF FORCE Policy 511, issued August 21, 2024 The facility administrator, in cooperation with the Use of Force Incidents in SYTF are rare; we responsible physician, shall develop and implement reviewed one Use of Force incident report in written policies and procedures for the use of force, SYTF, which used OC spray. We found the which may include chemical agents. Force shall never agency's documents efforts to use the least be applied as punishment, discipline, retaliation or restrictive option when available. Staff are treatment. required to include the circumstances leading (a) At a minimum, each facility shall develop policies and to the use of force and justify why force was procedures which: used. The Supervisor on duty is also required to write a Use of Force Report to include a summary of the incident, the Supervisor's actions, including a review of the video, and to interview involved staff. They also write a Supervisor's Evaluation, which details their assessment of staff response. ☒ ☐ ☐ Once per month, the agency conducts a Use of Force Review with a committee consisting of the Managers, Supervisors, and staff. All documentation and video footage are presented so the committee can determine if the incident was within policy. The possible outcomes for the Review Committee are: • A – Within Policy; • B – Within Policy, but Training need identified; • C – Staff actions referred to Professional Standards Unit; • D – Other. Each of the incidents we reviewed was identified by the Administration as Within Policy, Within Policy but Training needs Identified, or Other. 7741 Ventura SYTF CI PRO 25-26 Page 24 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (1) restricts the use of force to that which is deemed Subsection 511.3 reasonable and necessary, as defined in Section 1302 to ensure the safety and security of youth, staff, others ☒ ☐ ☐ and the facility. (2) outline the force options available to staff including Subsection 511.5 both physical and non-physical options and define ☒ ☐ ☐ when those force options are appropriate. (3) describe force options or techniques that are Subsections 511.3.8 and 511.3.9 expressly prohibited by the facility. ☒ ☐ ☐ (4) describe the requirements of staff to report any Subsections 511.3.5 and 511.3.6 inappropriate use of force, and to take affirmative ☒ ☐ ☐ action to immediately stop it. (5) define a standardized reporting format that Subsection 511.6 includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and or management staff, ☒ ☐ ☐ which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Per Subsection 511.9, review packets are investigating unreasonable use of force. prepared and forwarded to the Use of Force ☒ ☐ ☐ Review Committee. (7) define the role, notification, and follow-up Subsection 511.6.1 procedures required after use of force incidents for medical, mental health staff and parents or legal ☒ ☐ ☐ guardians. (8) describe the limitations of use of force on pregnant Subsection 511.3.1 youth in accordance with Penal Code Section 6030(f) ☒ ☐ ☐ and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Subsection 511.4 option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size and ☒ ☐ ☐ the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Subsection 511.4.1 there is an imminent threat to the youth’s safety or the safety of others and only when de-escalation efforts ☒ ☐ ☐ have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Subsection 511.4 timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be left unattended until ☒ ☐ ☐ that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Subsection 511.4.2 procedures required after use of force incidents involving chemical agents for medical, mental health ☒ ☐ ☐ staff and parents or legal guardians. 7741 Ventura SYTF CI PRO 25-26 Page 25 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) provide for the documentation of each incident of Subsection 511.6 use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location ☒ ☐ ☐ of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which Subsection 511.11 require that agencies provide initial and regular training in use of force and chemical agents when appropriate that address: ☒ ☐ ☐ Subsection 511.11 (i) (1) known medical and behavioral health conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Subsection 511.11 (l) application. ☒ ☐ ☐ (3) signs or symptoms that should result in immediate Subsection 511.11 (m) referral to medical or behavioral health. ☒ ☐ ☐ (4) instruction on the Constitutional Limitations of Use Subsection 511.11 (i) of Force. ☒ ☐ ☐ (5) physical training force options that may require Subsection 511.11 (n) the use of perishable skills. ☒ ☐ ☐ (6) timelines the facility uses to define regular Subsection 511.11 (o) training. ☒ ☐ ☐ 1358 USE OF PHYSICAL RESTRAINTS Policy 512, issued June 13, 2024 The facility administrator, in cooperation with the There has been no use of physical restraints responsible physician and mental health director, shall per this Section since January 2025. develop and implement written policies and procedures ☒ ☐ ☐ for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth who Subsection 512.3 (c) present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted ☒ ☐ ☐ physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Subsections 512.3 (f) & (k), and 512.7 discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back (hogtying) is ☒ ☐ ☐ prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 512, issued June 13, 2024 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within the facility. Movement within the facility shall be governed by ☒ ☐ ☐ Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7741 Ventura SYTF CI PRO 25-26 Page 26 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Youth shall be placed in restraints only with the approval Subsection 512.3 (d) 2 of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints ☒ ☐ ☐ shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Subsection 512.3 (i) 1 retention shall be secured as soon as possible, but no later than two hours from the time of placement. The ☒ ☐ ☐ youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Subsection 512.3 (i) 2 possible, but in no case longer than four hours from the time of placement, to assess the need for mental health ☒ ☐ ☐ treatment. Continuous direct visual supervision shall be conducted Subsections 512.5 (h) and 512.6 to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Subsection 512.6 procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. (b) known medical conditions that would contraindicate Subsection 512.4 certain restraint devices and/or techniques. ☒ ☐ ☐ (c) acceptable restraint devices. Subsections 512.3 (b), 512.3 (g), and 512.5 ☒ ☐ ☐ (d) signs or symptoms which should result in immediate Subsection 512.4 medical/mental health referral. ☒ ☐ ☐ (e) availability of cardiopulmonary resuscitation Subsection 512.5 (m) equipment. ☒ ☐ ☐ (f) protective housing of restrained youth. While in Subsection 512.3 (j) restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth which makes ☒ ☐ ☐ provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Subsection 512.3 (l) ☒ ☐ ☐ (h) exercising of extremities. Subsection 512.5 (i) ☒ ☐ ☐ 1358.5 USE OF RESTRAINT DEVICES FOR Policy 510, Subsections 510.6 (a) and (b) 5B MOVEMENT AND TRANSPORTATION WITHIN issued June 13, 2024, and Policy 512, issued THE FACILITY. June 13, 2024 The Facility Administrator, in cooperation with the Since January 1, 2025, there have been nine responsible physician and behavioral/mental health applications of restraints for the purposes of director, shall develop and implement written policies movement and transportation within the and procedures for the use of restraint devices when the ☒ ☐ ☐ facility in SYTF. Documentation was purpose is for movement or transportation within the completed to articulate these circumstances, facility that shall include the following: which were reviewed and determined to be (a) identification of acceptable restraint devices, staff within regulatory requirements. approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of Subsection 510.6 (c) restraints must be documented. ☒ ☐ ☐ 7741 Ventura SYTF CI PRO 25-26 Page 27 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) an individual assessment of the need to apply Subsections 510.6 (d) restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known medical or mental ☒ ☐ ☐ health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Subsection 510.6 (e) with a clearly defined expectation that restraint devices shall not be used for the purposes of discipline or ☒ ☐ ☐ retaliation. (e) the use of restraints on pregnant youth is limited in Subsection 510.6 (f) accordance with Penal Code Section 6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Policy 507, issued June 13, 2024 (a) The facility administrator, and where applicable, in While the facility has operational safety cooperation with the responsible physician, shall rooms, there have been zero uses of the develop and implement written policies and procedures safety room since January 2025. governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate ☒ ☐ ☐ danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary Subsection 507.4 (a) nutrition and fluids, access to a toilet, and suitable ☒ ☐ ☐ clothing to provide for privacy; (2) provide for approval of the facility manager, or Subsection 507.4 (a) designee, before a youth is placed into a safety room; ☒ ☐ ☐ (3) provide for continuous direct visual supervision Subsection 507.4 (a) and documentation of the youth's behavior and any staff interventions every 15 minutes, with actual time ☒ ☐ ☐ recorded; (4) provide that the youth shall be evaluated by the Subsection 507.4 (a) facility manager, or designee, every four hours; ☒ ☐ ☐ (5) provide for immediate medical assessment, Subsection 507.4 (a) where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason for Subsection 507.4 (a) placement, including attempts to use less restrictive means of control, and decisions to continue and end ☒ ☐ ☐ placement. (b) The placement of a youth in the safety room shall be Subsection 507.4 (b) accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Subsection 507.4 (b) punishment, coercion, convenience, or retaliation by ☒ ☐ ☐ staff. 7741 Ventura SYTF CI PRO 25-26 Page 28 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (3) safety room shall not be used to the extent that it Subsection 507.4 (b) compromises the mental and physical health of the ☒ ☐ ☐ youth. (c) A youth may be held up to four hours in the safety Subsection 507.4 (c) room. After the youth has been held in the safety room for a period of four hours, staff shall do one or more of ☒ ☐ ☐ the following: (1) return the youth to general population. Subsection 507.4 (c) ☒ ☐ ☐ (2) consult with mental health or medical staff, Subsection 507.4 (c) ☒ ☐ ☐ (3) develop an individualized plan that includes the Subsection 507.4 (c) goals and objectives to be met in order to reintegrate ☒ ☐ ☐ the youth to general population. (d) If confinement in the safety room must be extended Subsection 507.4 (d) beyond four hours, staff shall develop an individualized plan that includes the requirements of Section 1354.5 ☒ ☐ ☐ and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 513, issued June 13, 2024 The facility administrator shall develop and implement The agency conducts unit and room searches written policies and procedures governing the search of for the ongoing safety and security of the youth, the facility, and visitors. facility. Policies and procedures shall provide that: The department has purchased two body scanners and a mail scanner as tools to ☒ ☐ ☐ prevent contraband from entering the facility. Since January 2025, two incidents of contraband location during scans have occurred, both times preventing contraband from entering the facility. (a) Searches shall be conducted to ensure the safety Subsection 513.2 and security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. (b) Searches shall be conducted in a manner that Subsection 513.2 preserves the privacy and dignity of the person being searched and shall not be conducted for harassment or ☒ ☐ ☐ as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Subsection 513.4 searches shall comply with Penal Code Section 4030. The agency may conducted strip searches of youth as part of ongoing efforts to prevent contraband from coming into and remaining in the facility; however, this is a rare ☒ ☐ ☐ occurrence. Since January 1st of 2025, no strip searches of SYTF youth have been conducted. (d) Physical body cavity searches shall only be Subsection 513.4.2 conducted by a medical professional. ☒ ☐ ☐ 7741 Ventura SYTF CI PRO 25-26 Page 29 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (e) Any youth held after a detention hearing shall only be Subsection 513.4.3 strip searched with prior approval of a supervisor when there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing ☒ ☐ ☐ contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Subsection 513.6 comply with Section 1352.5. ☒ ☐ ☐ (g) Cross-gender pat-down searches and strip searches Subsection 513.3 & 513.4.3 are prohibited except in exigent circumstances or when conducted by a medical professional. Such searches ☒ ☐ ☐ must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 609, issued July 1, 2024 The facility administrator shall develop and implement Youth are allowed to file a grievance for any written policies and procedures whereby any youth may condition of complaint regarding appeal and have resolved grievances relating to any confinement. We reviewed the Grievance and condition of confinement, including but not limited to Appeals Log, as well as grievances from health care services, classification decisions, program January, April, and July of 2025, and found participation, telephone, mail or visiting procedures, the grievances to have been resolved within food, clothing, bedding, mistreatment, harassment or the ten-business-day timeframe required by violations of the nondiscrimination policy. There shall be regulation. Grievances typically involved no time limit on filing grievances. Policies and food, visiting, the reviewing of mail, and other procedures shall include provisions whereby the facility subjects. Additionally, the facility has now manager ensures: ☒ ☐ ☐ implemented a date and time stamping system to ensure timeliness. Staff documented conversations and events, leading the youth to understand the behavior and sanction, or to find a resolution for a circumstance the youth did not agree with. The process and form are compliant with regulation and policy, allowing youth to communicate and staff to be responsive to the operational procedures used. (a) a grievance form and instructions for registering a Subsection 609.3 (a) grievance, which includes provisions for the youth to ☒ ☐ ☐ have free access to the form; (b) the youth shall have the option to confidentially file Subsection 609.3 (h) the grievance or to deliver the form to any youth ☒ ☐ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Subsection 609.3 (b) staff level; ☒ ☐ ☐ (d) provision for a prompt review and initial response to Subsection 609.4.2 grievances within three (3) business days, grievances that relate to health and safety issues must be ☒ ☐ ☐ addressed immediately; (1) The youth may elect to be present to explain Subsection 609.4.5 (a) his/her version of the grievance to a person not directly involved in the circumstances which led to the ☒ ☐ ☐ grievance. (2) Provision for a staff representative approved by Subsection 609.4.5 (b) the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Subsection 609.4.3 which includes the reasons for the decisions; ☒ ☐ ☐ 7741 Ventura SYTF CI PRO 25-26 Page 30 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (f) a system which provides that any appeal of a Subsection 609.4.3 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) Subsection 609.4.2 business days unless circumstances dictate a longer ☒ ☐ ☐ time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external Subsection 609.5 methods to report sexual abuse and sexual harassment. ☒ ☐ ☐ Whether or not associated with a grievance, concerns of Subsection 609.4.5 (c) parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 204, issued June 13, 2024 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 518, issued on July 1, 2024 DNA SPECIMENS, SAMPLES, IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or ☒ ☐ ☐ impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Subsection 518.4 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the legal obligation to ☒ ☐ ☐ provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Subsection 518.4 authorization of the supervising officer on duty. The authorization shall include information that reflects the ☒ ☐ ☐ fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Subsection 518.4.1 extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time required by statute. Notwithstanding ☒ ☐ ☐ the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7741 Ventura SYTF CI PRO 25-26 Page 31 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1370 EDUCATION PROGRAM Policy 1001, issued on July 1, 2024 (a) School Programs The County Board of Education shall provide for the The Ventura County Office of Education administration and operation of juvenile court schools in operates the Providence School on-site at the conjunction with the Chief Probation Officer, or designee facility. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy While on-site, three youth enrolled in high and procedures to ensure communication and school were interviewed, and six youth who coordination between educators and probation staff. graduated from high school were interviewed. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education Dr. Oscar Cobian, Vice President of Student staff should collaborate with the facility administrator to Development, completed the Education use technology to facilitate learning and ensure safe Program Review and Evaluation on technology practices. The facility administrator shall ☒ ☐ ☐ December 17, 2024. request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Subsection 1001.3.1 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the Teaching Profession, teachers shall ☒ ☐ ☐ establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Subsection 1001.3.1 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Subsection 1001.5 (a) Education Code and include, but not be limited to, ☒ ☐ ☐ courses required for high school graduation. (2) Information and preparation for the High School Subsection 1001.5 (b) Equivalency Test as approved by the California Department of Education shall be made available to ☒ ☐ ☐ eligible youth. (3) Youth shall be informed of post-secondary Subsection 1001.5 (c) education and vocational opportunities. ☒ ☐ ☐ (4) Administration of the High School Equivalency Subsection 1001.5 (d) Tests as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. 7741 Ventura SYTF CI PRO 25-26 Page 32 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) Supplemental instruction shall be afforded to youth Subsection 1001.5 (e) who do not demonstrate sufficient progress towards grade level standards. Programmatic services include English- ☒ ☐ ☐ Learner Deficiency (ELD) and Individualized Education Programs (IEP). (6) The minimum school day shall be consistent with Subsection 1001.5 (f) State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for ☒ ☐ ☐ the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Subsection 1001.5 (g) of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat to the safety of self or others. Education ☒ ☐ ☐ includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Subsection 1001.7 refers to behavior (1) Positive behavior management will be management in Policy 600, Youth Discipline implemented to reduce the need for disciplinary action in the school setting and be integrated into the facility's ☒ ☐ ☐ overall behavioral management plan and security system. (2) School staff shall be advised of administrative Subsection 1001.7 (b) decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Subsection 1001.7 (c) Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights ☒ ☐ ☐ of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Subsection 1001.7 (d) education staff will develop policies and procedures that address the rights of any student who has ☒ ☐ ☐ continuing difficulty completing a school day. (d) Provisions for Special Populations Subsection 1001.6 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative ☒ ☐ ☐ placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7741 Ventura SYTF CI PRO 25-26 Page 33 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (2) Youth identified as English Learners (EL) shall be Subsection 1001.6 afforded an educational program that addresses their language needs pursuant to all applicable state and ☒ ☐ ☐ federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Subsection 1001.4 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: (A) School progress/school history; Subsection 1001.4 (a) ☒ ☐ ☐ (B) Home Language Survey and the results of the Subsection 1001.4 (b) State Test used for English language proficiency; ☒ ☐ ☐ (C) Needs and services of special populations as Subsection 1001.4 (c) defined by the State Education Code, including but ☒ ☐ ☐ not limited to, students with special needs. (D) Discipline problems. Subsection 1001.4 (d) ☒ ☐ ☐ (2) Youth will be immediately enrolled in school. Subsection 1001.4 Educational staff shall conduct an assessment to determine the youth's general academic functioning ☒ ☐ ☐ levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Subsection 1001.4 education plan shall be developed for each youth ☒ ☐ ☐ within five school days. (4) Upon enrollment, education staff shall comply with Subsection 1001.4 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, immunization records, exit grades, and partial credits. ☒ ☐ ☐ Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Subsection 1001.8 (a) (1) The complete educational facility record of the youth shall be forwarded to the next educational ☒ ☐ ☐ placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Subsection 1001.8 (b) provide appropriate credit (full or partial) for course work completed while in juvenile court school in ☒ ☐ ☐ accordance with the State Education Code. (g) Transition and Re-Entry Planning Subsection 1001.9 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition ☒ ☐ ☐ plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7741 Ventura SYTF CI PRO 25-26 Page 34 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (h) Post-Secondary Education Opportunities Subsection 1001.10 (1) The school and facility administrator should, whenever possible, collaborate with local post- secondary education providers to facilitate access to ☒ ☐ ☐ educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Policy 1002, issued July 1, 2024 6B The facility administrator shall develop and implement The facility has developed a process to audit written policies and procedures for programs, recreation, the time spent per youth per day in and exercise for all youth. The intent is to minimize the Programming and is developing a similar amount of time youth are in their rooms or their bed area. process for Exercise and Recreation. A review of unit schedules, daily activity logs, and shift reports for July and August 2025 showed that youth received the ☒ ☐ ☐ required number of programming hours; any exceptions were typically due to youth being off-site (for example, at medical appointments), or rarely, refusing to participate. BSCC also interviewed youth and staff who confirmed programming occurs daily. Juvenile facilities shall provide the opportunity for Subsection 1002.3 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Subsection 1002.7 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Subsection 1002.3 be posted in the living units. ☒ ☐ ☐ There will be a written annual review of the programs, Subsection 1002.3 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and A review of the Juvenile Facility programs relevant to the population. was completed on April 3, 2025, by Chief Deputy C. Vredenburgh. The memorandum provides for programs to ☒ ☐ ☐ consider the needs of male and female youth, noting that programming would be age- appropriate and targeted to the needs of youth. Additionally, Interface Children and Families Services works as the program coordinator. 7741 Ventura SYTF CI PRO 25-26 Page 35 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (a) Programs. All youth shall be provided with the Subsection 1002.6 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, A review of programming options includes but evidence-based, best practice interventions that are is not limited to: culturally relevant and linguistically appropriate, or pro- Healthy Lifestyles, social interventions and activities designed to reduce Reins of HOPE (equine assisted therapy), recidivism. These programs should be based on the Interactive Journaling Workbooks, youth’s individual needs as required by Sections 1355 Word on the Street; the expansion of the and 1356. Such programs may be provided under the Music in Society program with the upgraded direction of the Chief Probation Officer or the County recording studio, Office of Education and can be administered by county Smart Girls gender specific program, partners such as mental health agencies, community Money Matters, based organizations, faith-based organizations or Alpha Leadership; Probation staff. Harm to Healing Restorative Justice, Programs may include but are not limited to: Operation Peace Work, (1) Cognitive Behavior Interventions; ARISE Program, Book Club, (2) Management of Stress and Trauma; First 5 Parenting, (3) Anger Management; Voices gender responsive curriculum and (4) Conflict Resolution; Dating Matters. (5) Juvenile Justice System; (6) Trauma-related interventions; Ventura County Behavioral Health provides ☒ ☐ ☐ (7) Victim Awareness; the following: (8) Self-Improvement; Dialectical Behavior Therapy (DBT); (9) Parenting Skills and support; Moral Recognition Therapy (MRT); (10) Tolerance and Diversity; Drug and Alcohol Programs (individual and (11) Healing Informed Approaches; group, such as Matrix); (12) Interventions by Credible Messengers; Anger Management, Seeking Safety; (13) Gender Specific Programming; Individual and Family Counseling; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; Educational Programs include: (16) Restorative Justice or Civic Engagement; Paxton Patterson Construction Modules; (17) Career and leadership opportunities; and, Providence Scholars Online College courses; (18) Other topics suitable to the youth population. READ Literacy Tutors; Screen Printing and Automotive Tech. The agency is developing a Therapy Dog Program and an Agriculture Program, the SEEAG RootED Farm Campus, which will cover six acres in the area adjacent to the rear of the facility. (b) Recreation. All youth shall be provided the opportunity Subsection 1002.5 for at least one hour of daily access to unscheduled activities such as leisure reading, letter writing, and Examples of recreation include reading books, entertainment. Activities shall be supervised and include playing video games, decorating contests, orientation and may include coaching of youth. watching movies, and March Madness contests. In October, some additional recreation opportunities include pumpkin carving and a scary story contest. Interviews with youth confirm they receive an hour or ☒ ☐ ☐ more of unscheduled activity daily. We noted the agency has begun its modifications to a Unit in Anacapa for a collaboration with the Public Library. The flooring and painting have been completed. There will be three library staff members to work with youth from all units to have access to and an understanding of reading various types of books in a calming environment. 7741 Ventura SYTF CI PRO 25-26 Page 36 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Exercise. All youth shall be provided with the Subsection 1002.4 opportunity for at least one hour of large muscle activity each day. Examples include flag football, running, soccer, basketball, kickball, and weightlifting ☒ ☐ ☐ in the gym. Interviews with youth affirm they receive an hour of large muscle activity every day. The administrator/manager may suspend, for a period not Subsection 1002.7 to exceed 24 hours, access to recreation and programs. The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 1003, issued on July 1, 2024 The facility administrator shall provide access to religious The agency has religious providers in each services and/or religious counseling at least once each unit once or more per week. Youth are week. Attendance shall be voluntary. A youth shall be ☒ ☐ ☐ provided with the opportunity to meet with allowed to participate in an activity outside of their room if them one-on-one, or as a group. he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Subsection 1003.9 ☒ ☐ ☐ (b) availability of clergy; and, Subsection 1003.12 ☒ ☐ ☐ (c) availability of religious diets. Subsection 1003.5 ☒ ☐ ☐ 1373 WORK PROGRAM Policy 1004, issued July 1, 2024 The facility administrator shall develop policies and The facility organizes work crews at the procedures regarding the fair and consistent assignment facility throughout the week. These engage of youth to work programs. Work assigned to a youth shall the youth in a variety of facility-related be meaningful, constructive and related to vocational ☒ ☐ ☐ maintenance tasks, such as cleaning and training or increasing a youth's sense of responsibility. rearranging furniture for programming. These Work programs shall not be imposed as a disciplinary crews use a small group model, typically two measure or three youth at a time, to ensure supervision and foster teamwork. 1374 VISITING Policy 1005, issued July 1, 2024 The facility administrator shall develop and implement written policies and procedures for visiting, that include At the time of inspection, youth are eligible for provisions for special visits. Youth shall be allowed to two visits per week, for an hour each visit, on receive visits by parents, guardians or persons standing Wednesdays and Sundays. in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Subsections 1005.5 and 1005.6 (f) the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7741 Ventura SYTF CI PRO 25-26 Page 37 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 Opportunity for visitation shall be a minimum of two hours Subsection 1005.3.2 per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety ☒ ☐ ☐ need. Provisions for special visits, in addition to the two-hour Subsections 1005.8 and 1005.9 minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion Special visits are scheduled for Saturday of the facility administrator or designee. Family therapy mornings. and professional visits shall be accommodated outside ☒ ☐ ☐ the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Subsection 1005.3.2 alternative, but not as a replacement, to in-person visiting. ☒ ☐ ☐ 1375 CORRESPONDENCE Policy 1006, issued July 1, 2024 The facility administrator shall develop and implement written policies and procedures for correspondence which ☒ ☐ ☐ provide that: (a) there is no limitation on the volume of mail that youth may send or receive; (b) youth may send two letters per week postage free; Subsection 1006.10 ☒ ☐ ☐ (c) youth may correspond confidentially with state and Subsection 1006.4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized facility ☒ ☐ ☐ staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Subsection 1006.4 in (c), may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, ☒ ☐ ☐ or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 1007, issued on June 13, 2024 7B The administrator of each juvenile facility shall develop Interviews with youths indicated they average and implement written policies and procedures to provide ☒ ☐ ☐ three or more phone calls per day. youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Policy 1008, issued on July 1, 2024 The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts ☒ ☐ ☐ and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; (b) provision for confidential consultation with attorneys; Subsections 1008.3 and 1008.4 and, ☒ ☐ ☐ (c) unlimited postage free, legal correspondence and Subsection 1008.7 cost-free telephone access as appropriate. ☒ ☐ ☐ 7741 Ventura SYTF CI PRO 25-26 Page 38 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1390 DISCIPLINE Policy 600, issued July 1, 2024 The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Discipline ☒ ☐ ☐ shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Subsection 600.4 (a) ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Subsection 600.4 (h) personal hygiene items, and clean clothing; ☒ ☐ ☐ (c) full nutrition; Subsection 600.4 (c) ☒ ☐ ☐ (d) contact with parent or attorney; Subsection 600.4 (g) & (s) ☒ ☐ ☐ (e) exercise; Subsection 600.4 (l) ☒ ☐ ☐ (f) medical services and counseling; Subsection 600.4 (p) & (t) ☒ ☐ ☐ (g) religious services; Subsection 600.4 (t) ☒ ☐ ☐ (h) clean and sanitary living conditions; Subsection 600.4 (o) ☒ ☐ ☐ (i) the right to send and receive mail; Subsection 600.4 (f) ☒ ☐ ☐ (j) education; and, Subsection 600.4 (t) ☒ ☐ ☐ (k) rehabilitative programming. Subsection 600.4 (t) ☒ ☐ ☐ The facility administrator shall establish rules of conduct Subsection 600.3 and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. Provision ☒ ☐ ☐ shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7741 Ventura SYTF CI PRO 25-26 Page 39 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1391 DISCIPLINE PROCESS Policy 601, issued July 1, 2024 The facility administrator shall develop and implement We reviewed ten Appeal Forms from SYTF, written policies and procedures for the administration of dated January through August of 2025. discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose The agency uses several forms for discipline for violation of rules; Disciplinary Due Process. The Notice of Discipline Form includes a summary of the incident and proposed sanctions and provides the opportunity to appeal the discipline. The second form is the Hearing Form, used for major incidents only. The form allows the youth to write their version of the incident and to list any witnesses. There is also an area to list the staff who assisted with the form, or a box to check if no one was requested to help the youth. ☒ ☐ ☐ Prior to the discipline hearing, the assigned Hearing Officer reviews the video of the incident and all reports. Once a finding is made, the youth is notified and is offered an opportunity to appeal. The Appeal Forms are available on the units. We reviewed a random sample of Due Process incidents between January and August 2025, including the Incident Reports and subsequent documentation, and we found that the policy and process are compliant with regulations. The form prompted staff to follow the process, and the documentation was clear. We provided input regarding the consolidation of the form for ease of review and completion. (b) prohibiting discipline to be delegated to any youth; Subsection 601.3.1 (b) ☒ ☐ ☐ (c) definition of major and minor rule violations and their Subsection 601.4 & 601.5 consequences, and due process requirements; ☒ ☐ ☐ (d) trauma-informed approaches and positive behavior Subsection 601.3.1 interventions; ☒ ☐ ☐ (e) minor rule violations may be handled informally by Subsection 601.4 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall Subsection 601.5.3 be documented and require the following: ☒ ☐ ☐ (1) written notice of violation prior to a hearing; (2) accommodations provided to youth with Subsection 601.5.7 disabilities, limited literacy, and English language ☒ ☐ ☐ learners; (3) hearing by a person who is not a party to the Subsection 601.5.4 incident; ☒ ☐ ☐ (4) opportunity for the youth to be heard, present Subsection 601.5.5 evidence and testimony; ☒ ☐ ☐ 7741 Ventura SYTF CI PRO 25-26 Page 40 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (5) provision for youth to be assisted by staff in the Subsection 601.5.7 hearing process; ☒ ☐ ☐ (6) provision for administrative review. Subsection 601.5.10 ☒ ☐ ☐ (g) violations that result in a removal from camp or Subsection 601.5.7 commitment program, but not a return to court, will follow ☒ ☐ ☐ the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE Policy 707, issued on July 1, 2024 DISEASES. The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and ☒ ☐ ☐ procedures to address the identification, treatment, control and follow-up management of communicable diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; Subsection 707.3 (c)1 ☒ ☐ ☐ (b) Identification of relevant symptoms; Subsection 707.3 (c) 2 ☒ ☐ ☐ (c) Referral for medical evaluation; Subsection 707.3 (c) 3 ☒ ☐ ☐ (d) Treatment responsibilities during detention; Subsections 707.3 and 707.4 ☒ ☐ ☐ (e) Coordination with public and private community- Subsection 707.3 (d) based resources for follow-up treatment; ☒ ☐ ☐ (f) Applicable reporting requirements; and, Subsection 707.4.2 ☒ ☐ ☐ (g) Strategies for handling disease outbreaks. Subsection 707.3 (d) 3 ☒ ☐ ☐ The policies and procedures shall be updated as Subsection 707.3 necessary to reflect communicable disease priorities identified by the local health officer and currently ☒ ☐ ☐ recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 726, issued August 21, 2024 The health administrator, in cooperation with the facility Medical staff are on-site twenty-four hours a administrator, shall develop policy and procedures to day, every day of the year. They are typically establish a daily routine for youth to convey requests for ☒ ☐ ☐ requested via telephone, but request slips are emergency and non-emergency medical, dental and also available on each unit. behavioral/mental health care services. 1480 STANDARD FACILITY CLOTHING ISSUE Policy 800, issued July 1, 2024 The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Subsection 800.4 (a) laundered, in good repair, and free of holes and tears. ☒ ☐ ☐ (b) The standard issue of climatically suitable clothing Subsection 800.4 (b) 1 for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; (2) Outer garments; Subsection 800.4 (b) 2 ☒ ☐ ☐ (3) New non-disposable underwear which shall Subsection 800.4 (b) 3 remain with the youth throughout their stay, and; ☒ ☐ ☐ (4) Undergarments, that are freshly laundered and Subsection 800.4 (b) 4 free of stains, including tee shirts and bras. ☒ ☐ ☐ 7741 Ventura SYTF CI PRO 25-26 Page 41 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 (c) Clothing is laundered at the temperature required by Subsection 800.4 (c) local ordinances for the commercial laundries and dried completely in a mechanical dryer or other laundry ☒ ☐ ☐ method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Subsection 800.4 (d) ☒ ☐ ☐ 1482 CLOTHING EXCHANGE Policy 802, issued on July 1, 2024 The facility administrator shall develop and implement The daily laundry pick-up and return schedule written policies and site-specific procedures for the was provided, which is in operation Monday cleaning and scheduled exchange of clothing. Unless through Friday. Clothing pickup on the work, climatic conditions, or illness necessitates more ☒ ☐ ☐ weekend resumes on Monday frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S This regulation is being incorporated into PERSONAL CLOTHING Procedure 531, Clothing Exchange During Booking There shall be written policies and site-specific procedures developed and implemented by the facility administrator to control the contamination and/or spread ☒ ☐ ☐ of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 804, reissued on December 12, 2024 There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Subsection 804.4 (a) ☒ ☐ ☐ (b) Toothpaste; Subsection 804.4 (b) ☒ ☐ ☐ (c) Soap; Subsection 804.4 (c) ☒ ☐ ☐ (d) Comb; Subsection 804.4 (d) ☒ ☐ ☐ (e) Shaving implements; Policy 806, issued on July 1, 2024 ☒ ☐ ☐ (f) Deodorant; Subsection 804.4 (f) ☒ ☐ ☐ (g) Lotion; Subsection 804.4 (g) ☒ ☐ ☐ (h) Shampoo; and, Subsection 804.4 (h) ☒ ☐ ☐ (i) Post-shower conditioning hair products. Subsection 804.4 (i) ☒ ☐ ☐ Youth shall not be required to share any personal care Subsection 804.4 items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared among youth, ☒ ☐ ☐ shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7741 Ventura SYTF CI PRO 25-26 Page 42 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1486 PERSONAL HYGIENE Policy 805, issued July 1, 2024 There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 806, issued on July 1, 2024 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES Policy 807, issued on July 1, 2024 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services monthly. ☒ ☐ ☐ Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 808, issued on July 1, 2024 Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which Policy 810, issued July 1, 2024 meets the requirements of Section 1502 of these ☒ ☐ ☐ regulations; (b) One pillow and a pillowcase unless provided for in (a) Subsection 808.3 (b) above; ☒ ☐ ☐ (c) One mattress cover and a sheet or two sheets; Subsection 808.3 (c) ☒ ☐ ☐ (d) One towel; and, Subsection 808.3 (d) ☒ ☐ ☐ (e) One blanket or more, up on request Subsection 808.3 (e) ☒ ☐ ☐ 1501 BEDDING AND LINEN EXCHANGE Policy 809, issued on July 1, 2024 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillowcases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once Subsection 809.3 a month. ☒ ☐ ☐ 7741 Ventura SYTF CI PRO 25-26 Page 43 of 45 J453 JUV PRO eff. 01.01.25 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS2 1510 FACILITY SANITATION, SAFETY AND The department is in the process of MAINTENANCE converting Post Order FPO.06.M.1, which addresses the acceptable level of The facility administrator shall develop and implement cleanliness, repair, and safety throughout the written policies and site-specific procedures for the facility, into a Procedure. maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7741 Ventura SYTF CI PRO 25-26 Page 44 of 45 J453 JUV PRO eff. 01.01.25 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF Camp Applies to Camp. Eligibility Form are being provided at the facility. (Refer ☐ ☐ ☒ to the JPCF Camp Eligibility Form) 7741 Ventura SYTF CI PRO 25-26 Page 45 of 45 J453 JUV PRO eff. 01.01.25 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7727, 7728, 7740, 7741 FACILITY NAME: FACILITY TYPE: VCPAJF Detention Services JH VCPAJF Commitment Services Camp Ventura Secure Youth Treatment Facility at DS SYTF Ventura Secure Youth Treatment Facility at CS SYTF 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): ☐ ☒ ☐ ☐ ☐ ☐ FIELD REPRESENTATIVE: Eric Raley / Beth Gong DATE: September 29, 2025 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of ☒ ☐ ☐ youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; There are four weapons locker areas in the facilities, all of which have been replaced ☒ ☐ ☐ with larger lockers earlier this year. Two are at the staff entrance, one at the Court entrance, and one at the public entrance. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used ☒ ☐ ☐ for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; ☒ ☐ ☐ 4. A secure vault or storage space for youth, valuables; The facility has a small safe in the staff ☒ ☐ ☐ station and a larger safe in property storage. 5. Telephone accessible to youth; and ☒ ☐ ☐ 6. Access to hot and cold running water for staff use. ☒ ☐ ☐ 1230.1.2 Locked holding room. A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area ☒ ☐ ☐ per youth; 2. Provide no less than 45 square feet of floor space ☒ ☐ ☐ and have a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as ☒ ☐ ☐ specified in Section 1230.2.8; 7727+ Ventura JH Camp SYTF CI PHY 25-26 - 1 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section All Holding Rooms are wet rooms. 1230.2, unless a procedure is in effect to give the ☒ ☐ ☐ youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and ☒ ☐ ☐ 6. Have an outward swinging or lateral sliding door. ☒ ☐ ☐ 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy ☒ ☐ ☐ sleeping rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors ☒ ☐ ☐ Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy ☒ ☐ ☐ sleeping rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or ☒ ☐ ☐ other action if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an ☒ ☐ ☐ individual or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or ☒ ☐ ☐ slide laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the ☒ ☐ ☐ following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, ☒ ☐ ☐ 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a ☒ ☐ ☐ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 7727+ Ventura JH Camp SYTF CI PHY 25-26 - 2 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the ☒ ☐ ☐ following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a ☒ ☐ ☐ minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a ☒ ☐ ☐ minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. ☒ ☐ ☐ 1230.1.9 Dormitories The agency has dorms in the Commitment Dormitories shall provide the following: housing buildings; however, they have not been occupied since 2019. The buildings: 1. A minimum of 50 square feet of floor area per Ana Capa, Santa Rosa, and Santa Cruz are youth with the minimum size of a dormitory being currently being used for alternative 200 square feet of floor area and a minimum 8- foot clear ceiling height; ☒ ☐ ☐ purposes. The agency is planning to begin moving youth into one of the Commitment Housing units; therefore, the dorm setting may be utilized. This will be reviewed when the agency notifies us that the housing area is open. 2. Designed for no fewer than four youth; ☒ ☐ ☐ 3. Dormitories in juvenile halls shall be designed for ☒ ☐ ☐ no more than 30 youth; 4. Camps shall conform to Items 1 and 2. ☒ ☐ ☐ 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per ☒ ☐ ☐ youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section ☒ ☐ ☐ 1230.2. 1230.1.11 Physical activity and recreation areas. Each unit has a paved outside space as well Indoor/outdoor physical activity and recreation areas as a multipurpose indoor area. shall be designed as follows: 1. Minimum indoor outdoor recreation space for ☒ ☐ ☐ facility capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor space shall be a paved or like ☒ ☐ ☐ surface. 7727+ Ventura JH Camp SYTF CI PHY 25-26 - 3 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1.2 The required recreation area shall contain no single dimension less than 40 feet. Each unit has a small outdoor recreation area that is not included in the total ☒ ☐ ☐ recreation area requirements due to size limits. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow ☒ ☐ ☐ compliance with Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide ☒ ☐ ☐ security. 4. Access must be provided to a toilet, wash basin ☒ ☐ ☐ and drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. ☒ ☐ ☐ There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall ☒ ☐ ☐ be for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk ☒ ☐ ☐ and work area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to ☒ ☐ ☐ emergencies. The classroom shall be designed for a maximum of 20 ☒ ☐ ☐ minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small ☒ ☐ ☐ group educational purposes. 1230.1.13 Safety room. A safety room shall: ☒ ☐ ☐ 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; ☒ ☐ ☐ 3. Be padded as specified in Section 1230.2.7; ☒ ☐ ☐ 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 inches wide nor less than 24 ☒ ☐ ☐ inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified ☒ ☐ ☐ in Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls ☒ ☐ ☐ for which must be located outside of the room; 7. Be equipped with a variable intensity, security- type lighting fixture with controls located outside the ☒ ☐ ☐ room; 7727+ Ventura JH Camp SYTF CI PHY 25-26 - 4 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 8. Any wall or ceiling-mounted devices must be designed to prohibit access to the youth occupant; ☒ ☐ ☐ and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches ☒ ☐ ☐ and 32 inches as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. The facility's medical area is large and There must be a minimum of one suitably equipped ☒ ☐ ☐ exceeds the minimum standard, as there are medical examination room in every juvenile facility. two rooms for medical exams/procedures and one room for dental services. Medical examination rooms shall provide the following: 1. Space for carrying out routine medical ☒ ☐ ☐ examinations and emergency care and used for no other purpose; 2. Privacy for youth; ☒ ☐ ☐ 3. Lockable storage space for medical supplies; ☒ ☐ ☐ 4. Not less than 144 square feet of floor space with no single dimension less than 7 feet; ☒ ☐ ☐ The total floor space is 155 sq. feet. 5. Hot and cold running water; ☒ ☐ ☐ 6. Smooth, nonporous, washable surface; ☒ ☐ ☐ 7. A medical exam table; and, ☒ ☐ ☐ 8. Adequate lighting. ☒ ☐ ☐ 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies ☒ ☐ ☐ and pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. There are permanent tables in each Dining areas in juvenile facilities shall contain a ☒ ☐ ☐ dayroom space for consuming meals. minimum of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. ☒ ☐ ☐ Dining areas shall not contain toilets or showers in the ☒ ☐ ☐ same room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in- ☒ ☐ ☐ person visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to ☒ ☐ ☐ accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, ☒ ☐ ☐ bedding, supplies and activity equipment. 7727+ Ventura JH Camp SYTF CI PHY 25-26 - 5 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with ☒ ☐ ☐ a minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided ☒ ☐ ☐ for the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable ☒ ☐ ☐ janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping rooms, single and double occupancy rooms ☒ ☐ ☐ and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. The facility has an emergency power backup There shall be a source of emergency power in all generator powered by gasoline, which can juvenile facilities capable of providing minimal lighting ☒ ☐ ☐ provide power up to three days and be in all living units, activities areas, corridors, stairs and refilled as necessary. central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, ☒ ☐ ☐ California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. ☒ ☐ ☐ Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one ☒ ☐ ☐ suitably furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably ☒ ☐ ☐ furnished interview room for each facility. This interview room shall provide for confidential ☒ ☐ ☐ consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all ☒ ☐ ☐ minimum standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified ☒ ☐ ☐ in Section 1230.1.11; 2. Academic classrooms as specified in Section ☒ ☐ ☐ 1230.1.12; 7727+ Ventura JH Camp SYTF CI PHY 25-26 - 6 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 3. Medical examination room as specified in Section ☒ ☐ ☐ 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. ☒ ☐ ☐ 1230.1.26 Court holding room for youth. A court holding room shall: ☒ ☐ ☐ 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; ☒ ☐ ☐ 3. Provide no less than 40 square feet of floor area ☒ ☐ ☐ and have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as ☒ ☐ ☐ specified in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain ☒ ☐ ☐ as specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, Probation staff provide supervision of youth ☒ ☐ ☐ in the basement of the Court Building, adjacent to the facility. 7. A mirror of material appropriate to the level of security shall be provided as specified in Section ☒ ☐ ☐ 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for ☒ ☐ ☐ specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: ☒ ☐ ☐ 1. Juvenile halls 1:6; 2. Camps 1:10; and ☒ ☐ ☐ 3. Locked holding rooms 1:8: ☒ ☐ ☐ One toilet and one urinal may be substituted for every ☒ ☐ ☐ 15 males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio ☒ ☐ ☐ to youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and ☒ ☐ ☐ 3. Locked holding rooms 1:8: ☒ ☐ ☐ Wash basis must be provided with hot and cold or ☒ ☐ ☐ tempered water. 1230.2.3 Drinking fountains. In living areas and indoor and outdoor recreation ☒ ☐ ☐ areas, drinking fountains must be accessible to youth and to staff. 7727+ Ventura JH Camp SYTF CI PHY 25-26 - 7 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the ☒ ☐ ☐ drinking bubbler; and, 2. The water flow shall be actuated by a mechanical ☒ ☐ ☐ means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and ☒ ☐ ☐ help reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. ☒ ☐ ☐ Showers shall be provided with tempered water. 1230.2.5 Beds. ☒ ☐ ☐ Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and ☒ ☐ ☐ spaced no less than 36 inches apart Bunk beds must have no less than 33 inches vertically ☒ ☐ ☐ between the solid bottoms. In secure facilities, the bunks shall be securely ☒ ☐ ☐ anchored and flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy ☒ ☐ ☐ rooms, double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good visibility for supervision and be conducive to ☒ ☐ ☐ sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the ☒ ☐ ☐ entire floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor ☒ ☐ ☐ of this room. All padded rooms must be equipped with a tamper resistant fire sprinkler as approved by the State Fire ☒ ☐ ☐ Marshal. All padding must be: ☒ ☐ ☐ 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; ☒ ☐ ☐ 3. At least 112 inch thick; ☒ ☐ ☐ 4. Of a unitary or laminated construction to prevent its destruction by teeth, hand tearing or small metal ☒ ☐ ☐ objects; 5. Firmly bonded to all padded surfaces to prevent ☒ ☐ ☐ tearing or ripping; and, 6. Without any exposed seams susceptible to tearing ☒ ☐ ☐ or ripping. 7727+ Ventura JH Camp SYTF CI PHY 25-26 - 8 - J456 JUV PHY eff. 1.1.20 (25-26) TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.8 Seating. ☒ ☐ ☐ Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is ☒ ☐ ☐ seating for one person. 1230.2.9 Weapons lockers. There are four weapons locker areas in the Weapons lockers are required in all secure juvenile ☒ ☐ ☐ facilities: two at the staff entrance, one at the facilities and shall be located outside the secure area Court entrance, and one at the public of the facility. entrance. Weapons lockers shall be equipped with individual ☒ ☐ ☐ compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F ☒ ☐ ☐ 1233-98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of ☒ ☐ ☐ security must be provided near each wash basin specified in these regulations. 7727+ Ventura JH Camp SYTF CI PHY 25-26 - 9 - J456 JUV PHY eff. 1.1.20 (25-26) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS, AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7727, 7728, 7740, 7741 FACILITY: TYPE: RC: 420 VCPAJF Detention Services JH VCPAJF Commitment Services Camp Ventura Secure Youth Treatment Facility at DS SYTF Ventura Secure Youth Treatment Facility at CS SYTF FIELD REPRESENTATIVE: Eric Raley / Beth Gong DATE: September 30, 2025 ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Court Basement Holding Holding A Holding 2001 1 (10) (10) 15.4’ X 14.3’ 1 1 Holding 2001 1 (5) (5) 8.5’ X 8.2’ 1 1 2 Holding 2001 1 (4) (4) 8.5’ X 6.8’ 1 1 3 Holding 2001 1 (4) (4) 8.5’ X 6.8’ 1 1 4 Holding 2001 1 (4) (4) 8.5’ X 6.8’ 1 1 5 Holding 2001 1 (4) (4) 8.5’ X 6.8’ 1 1 6 Holding 2001 1 (5) (5) 8.5’ X 7.4’ 1 1 Holding B Holding 2001 1 (12) (12) 17.3’ X 18.5’ 1 1 Note: The basement holding area is staffed and operated by the Probation Department and inspected in conjunction with the JH. Floors 1 and 2 are staffed and operated by the Sheriff’s Department and inspected as an adult court holding facility. Intake 1-5 Holding 2001 5 (5) 66 sq. feet 1 1 1 6 Safety 2001 1 (1) 70.4 sq. feet Room 7 Group 2001 1 0 (6) 11’3” x 9’3.5” Holding 1-2 Medical 2001 2 155.11 sq. feet Notes: There are 3 showers in the Intake area. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7727+ Ventura JH Camp SYTF CI LASE 25-26 - 1 - J460 LASE Juvenile.dot (rev.12/23) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Multi-Purpose Room Multi- 2001 1 94’ x 29’4” = Purpose 2757.02 sq. feet Program Room Notes: The Multi-Purpose Program room is used for programming space. Balcom I: On the date of the Inspection, there was one SYTF youth programming in this unit during waking hours. The youth return to Sycamore Unit 3 for sleeping. Dayroom 2001 1 1 1 1 3 70 sq. feet Single 2001 20 1 1 20 1 1 1 Classroom 2001 1 (20) 728 sq. feet Notes: Of the 20 single rooms, 2 are ADA rooms measuring 110 sq. feet. Balcom II: This unit was unoccupied on the date of the Inspection. It is being used as Recreation Space, Canteen Area and a Multi-Sensory De-escalation Room. There is also a library in the space. Dayroom 2001 1 1 1 1 3 70 sq. feet Single 2001 12 1 1 12 1 1 1 Double 2001 4 2 2 8 Classroom 2001 2 (10) (20) 450 sq. feet Note: Of the 20 single rooms, 2 are ADA rooms measuring 110 sq. feet. Balcom III: This unit was unoccupied during the Inspection. Dayroom 2001 1 1 1 1 3 70 sq. feet Single 2001 20 1 1 20 1 1 1 Classroom 2001 1 (20) 727 sq. feet Balcom Safety 2001 2 (1) (2) 64.66 sq. feet Hallway Room Note: Of the 20 single rooms, 2 are ADA rooms measuring 110 sq. feet. The Safety Room has not been used in years. If necessary, the Safety Room in Booking is used. Sycamore 1: On the day of the inspection, there were 4 male SYTF youth in this unit. Dayroom 2001 1 1 1 1 3 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7727+ Ventura JH Camp SYTF CI LASE 25-26 - 2 - J460 LASE Juvenile.dot (rev.12/23) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds ADA 2001 1 1 1 1 10’3” x 10’ 1 1 1 single Single 2001 14 1 1 14 7’ x 10’ 1 1 1 Classroom 2001 1 (15) 594 sq. feet Sycamore 2: On the day of the inspection, there were 9 male SYTF youth in this unit. Dayroom 2001 1 1 1 1 3 ADA 2001 1 1 1 1 10’3” x 10’ 1 1 1 single Single 2001 14 1 1 14 7’ x 10’ 1 1 1 Classroom 2001 1 (15) 594 sq. feet Sycamore 3: On the day of the inspection, there were 9 male youth (7 commitment, 1 detention and 1 SYTF for sleeping only) and 3 female youth in the unit. Dayroom 2001 1 1 1 1 3 ADA 2001 1 1 1 1 10’3” x 10’ 1 1 1 single Single 2001 14 1 1 14 7’ x 10’ 1 1 1 Classroom 2001 1 (15) 594 sq. feet Sycamore 4: On the day of the inspection, there were 12 Male Youth (2 in Detention, 10 in Commitment) and 2 Female Commitment youth in the unit. Dayroom 2001 1 1 1 1 3 ADA 2001 1 1 1 1 10’3” x 10’ 1 1 1 single Single 2001 14 1 1 14 7’ x 10’ 1 1 1 Classroom 2001 1 (15) 594 sq. feet Matilija 1: On the day of the inspection, there were 10 male youth in the unit: 1 SYTF, 7 Commitment and 2 Detention. Dayroom 2001 1 1 1 1 3 ADA 2001 1 1 1 1 10’3” x 10’ 1 1 1 single Single 2001 14 1 1 14 7’ x 10’ 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7727+ Ventura JH Camp SYTF CI LASE 25-26 - 3 - J460 LASE Juvenile.dot (rev.12/23) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Classroom 2001 1 (15) 594 sq. feet Matilija 2: On the day of the inspection, this unit was not occupied. Dayroom 2001 1 1 1 1 3 ADA 2001 1 1 1 1 10’3” x 10’ 1 1 1 single Single 2001 14 1 1 14 7’ x 10’ 1 1 1 Classroom 2001 1 (15) 594 sq. feet Matilija 3: This Unit houses 11 Male Detention youth and 1 Female Detention and 1 Female Commitment youth. Dayroom 2001 1 1 1 1 3 ADA 2001 1 1 1 1 10’3” x 10’ 1 1 1 single Single 2001 14 1 1 14 7’ x 10’ 1 1 1 Classroom 2001 1 (15) 594 sq. feet Matilija 4: This unit houses 14 Male Detention youth and 1 Female Detention. Dayroom 2001 1 1 1 1 3 ADA 2001 1 1 1 1 10’3” x 10’ 1 1 1 single Single 2001 14 1 1 14 7’ x 10’ 1 1 1 Classroom 2001 1 (15) 594 sq. feet Ana Capa Units 1-4 Unit 1 Classroom 2001 1 (15) 590 sq. feet Dayroom 2001 1 (15) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” each 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ each 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” each Units 2 Classroom 2001 1 (15) 590 sq. feet *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7727+ Ventura JH Camp SYTF CI LASE 25-26 - 4 - J460 LASE Juvenile.dot (rev.12/23) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Dayroom 2001 1 (15) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” each 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ each 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” each Unit 3 Classroom 2001 1 (15) 590 sq. feet Dayroom 2001 1 (15) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” each 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ each 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” each Unit 4 Classroom 2001 1 (15) 590 sq. feet Dayroom 2001 1 (15) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” each 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ each 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” each Notes: Current occupancy for the above is as follows: Unit 1, Boys and Girls Club, Classroom 1 Program Staff Meeting Room; Unit 2, Youth Gym, Classroom 2 Radio and Podcast; Unit 3 Library, Classroom 3 Vacant; Unit 4 Cal Lutheran Class (pending), Classroom 4 Screen Printing. Santa Cruz Units 1-4 Unit 1 Classroom 2001 1 (15) 590 sq. feet Dayroom 2001 1 (15) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” each 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ each 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” each Units 2 Classroom 2001 1 (15) 590 sq. feet *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7727+ Ventura JH Camp SYTF CI LASE 25-26 - 5 - J460 LASE Juvenile.dot (rev.12/23) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Dayroom 2001 1 (15) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” each 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ each 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” each Unit 3 Classroom 2001 1 (15) 590 sq. feet Dayroom 2001 1 (15) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” each 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ each 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” each Unit 4 Classroom 2001 1 (15) 590 sq. feet Dayroom 2001 1 (15) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” each 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ each 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” each Notes: Current occupancy for the above is as follows: Unit 1-4 are not being used as the flooring is being replaced, and the areas are being painted. Classroom 1 is used for book storage for the VCOE. Classrooms 2-4 are vacant. Santa Rosa Buildings 1-4 Unit 1 Classroom 2001 1 (15) 590 sq. feet Dayroom 2001 1 (15) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” each 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ each 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” each Units 2 Classroom 2001 1 (15) 590 sq. feet Dayroom 2001 1 (15) 998 sq. feet 2 2 3 3 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7727+ Ventura JH Camp SYTF CI LASE 25-26 - 6 - J460 LASE Juvenile.dot (rev.12/23) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds ADA 2001 1 1 1 1 7’7” x 9’10” each 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ each 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” each Unit 3 Classroom 2001 1 (15) 590 sq. feet Dayroom 2001 1 (15) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” each 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ each 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” each Unit 4 Classroom 2001 1 (15) 590 sq. feet Dayroom 2001 1 (15) 998 sq. feet 2 2 3 3 ADA 2001 1 1 1 1 7’7” x 9’10” each 1 1 1 single Single 2001 2 1 1 2 7’ x 10’ each 1 1 1 Dorm 2001 3 4 4 12 10’ x 20’4” each Notes: Current occupancy for the above is as follows: Unit 1, Staff Gym, Classroom 1 ARISE Program; Unit 2, Music Room, Classroom 2 Career Center; Unit 3 and 4 Paxton Patterson, Classroom 3 Auto Tech; Classroom 4 Vacant. Wheeler 1: This Unit was unoccupied during the Inspection. Dayroom 2001 1 2 2 2 6 ADA 2001 2 1 1 2 10’3” x 10’ 1 1 1 single Single 2001 28 1 1 28 7’ x 10’ 1 1 1 Classroom 2001 2 (15) 594 sq. feet Wheeler II: This Unit was unoccupied during the Inspection. Dayroom 2001 1 2 2 2 6 ADA 2001 2 1 1 2 10’3” x 10’ 1 1 1 single *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7727+ Ventura JH Camp SYTF CI LASE 25-26 - 7 - J460 LASE Juvenile.dot (rev.12/23) ROOMS EACH ROOM Unit Room Applicable # EACH ROOM Total DIMENSIONS FIXTURES* Designation Type Standards Rooms # RC RC (L x W x H) T U W F S Beds Single 2001 28 1 1 28 7’ x 10’ 1 1 1 Classroom 2001 2 (15) 594 sq. feet *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7727+ Ventura JH Camp SYTF CI LASE 25-26 - 8 - J460 LASE Juvenile.dot (rev.12/23)