Yuba Probation (2023-2024 inspection cycle)

April 27, 2023 James L. Arnold, Chief of Probation Yuba County Probation Department 215 5th Street, Suite 154 Marysville, CA 95901 2023-2024 COMPREHENSIVE INSPECTION, WELFARE & INSTITUTIONS CODE SECTIONS 209 & 885, YUBA COUNTY PROBATION DEPARTMENT DETENTION FACILITIES Dear Chief Arnold: The 2023-2024 Comprehensive Inspection of the Yuba County Probation Department has been completed. A pre-inspection briefing was held on Tuesday, January 24, 2023, and the following facilities were inspected between Monday, February 27, 2023 and Thursday, March 2, 2023: FACILITY NAME BSCC # FACILITY TYPE Yuba Sutter Juvenile Hall 7752 JH Maxine Singer Youth Guidance Center (Camp Singer) 7754 CAMP These inspections were conducted pursuant to Welfare and Institutions Code Sections 209 and 885 to determine compliance with the Minimum Standards for Juvenile Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, Board of State and Community Corrections (BSCC) staff conducted compliance monitoring pursuant to Welfare and Institutions Code Sections 209(f) and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for separation between juveniles and adults. In addition to inspection(s), Title 15, Section 1313, and its authorizing statute require annual inspections conducted by a local Health Officer, fire authority having jurisdiction, county building inspection by an agency designated by the County Board of Supervisors, County Superintendent of Schools, Juvenile Court, and Juvenile Justice Commission. The results of those inspections are considered a part of this report. All local inspections were conducted as required. No deficiencies were discovered during the County Superintendent of Schools’ evaluation; however, we discovered items of noncompliance that were present during the evaluator’s inspection. The noncompliant items are addressed in the inspection results section of this letter. INSPECTION RESULTS We identified the following items of noncompliance with Title 151 Minimum Standards: 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. James L. Arnold, Chief of Probation Page 2 Juvenile Hall 1370 Education Program: Due to the Education Department’s challenges with staffing, Juvenile Hall, Juvenile Corrections Officers (JCO), were functioning as the teacher for the first-period physical education class. During this class period, there was no certified teacher or education personnel present to take attendance and facilitate class instruction. Per section (b) of this regulation, the facility’s school program shall comply with the State Education Code and County Board of Education policies. Camp Maxine Singer Youth Guidance Center 1322 Youth Supervision Staff Orientation and Training: Food service personnel provide sole supervision of youth in the dining hall. There are no youth supervision staff in the dining hall at this time. Per Title 15 Regulation, the supervising staff member shall successfully complete the Juvenile Corrections Officer Core Course requirements pursuant to Penal Code Section 6035, before providing sole supervision to youth. Juvenile Hall and Camp Singer 1433 Requests for Health Care Services: Youth were instructed to request and submit mental health services request slips to detention staff who deliver the mental health services requests slip to Control Room staff, prior to notifying Behavioral Health Services via email. This practice does not provide a method for youth to confidentially convey a request for mental health services. Per section (a) of Title 15 Regulation, youth shall be provided the opportunity to confidentially convey either through, written or verbal communications, a request for medical, dental, or behavioral/mental health services. Refer to the Procedures Checklist attachment for detailed information. Refer to the Physical Plant Evaluation (PHY) and Living Area Space Evaluation (LASE) attachments for information related to Rated Capacity and Title 24 compliance. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring No violations of the JJDPA have been identified, and no areas of noncompliance were noted. CORRECTIVE ACTION PLAN (CAP) An Exit Briefing with your staff was held on Thursday, March 2, 2023; BSCC staff presented an overview of the inspection and discussed technical assistance and best practice recommendations. BSCC staff reviewed and provided an Initial Inspection Report. Your agency corrected the items of noncompliance immediately following the inspection, therefore there was no requirement to provide BSCC staff with a CAP addressing these issues. * * * 7752+ Yuba County Probation JH Camp LTR 23-24 James L. Arnold, Chief of Probation Page 3 Please email me at forrest.coleman@bscc.ca.gov or call (916) 5087559 if you have any questions. Sincerely, FORREST COLEMAN Field Representative Facilities Standards and Operations Division Enclosures Cc: Presiding Judge, Yuba County Juvenile Court* Chair, Juvenile Justice Commission, Yuba County* Chair, Board of Supervisors, Yuba County* County Administrator, Yuba County* Superintendent of Institutions, Matt Ricardy, Yuba County Probation Dept Deputy Superintendent Laura Topete, Yuba County Probation Dept Deputy Superintendent Brent Hungrige, Yuba County Probation Dept *Copies of the inspection are available upon request or online at www.bscc.ca.gov. 7752+ Yuba County Probation JH Camp LTR 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7752 FACILITY NAME: Yuba-Sutter Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Matt Ricardy, Superintendent; Brent Hungrige, Deputy Superintendent (JH); Laura Topete, Deputy Superintendent (JH); Hugo Garcia, RN WellPath; Victoria Rice, Intervention Counselor; Jason Roper, Social Worker; Curtis Dorsey, Supervising Juvenile Correction Officer; Donal Kessler, Food Services Supervisor (acting); Jason Pfeffer, Juvenile Correction Officer II; Angie Bracco, Teacher; Barinder Singh, Supervising Nurse; Male youth 18; Male youth 16. Random youth. FIELD REPRESENTATIVE: Forrest Coleman DATE: March 2, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND The Tri-County Secure Youth EVALUATION OF BUILDING AND GROUNDS Treatment Facility (TCSYTF) is a housing unit within the Yuba-Sutter On an annual basis, or as otherwise required by Juvenile Hall (YSJH). The two facilities law, each juvenile facility administrator shall coexist utilizing the same inspectors obtain a documented inspection and evaluation and evaluators for annual county from the following: inspections and the evaluation of buildings and grounds. At the time of this inspection report, the Tri-City Secure Youth Treatment Facility ☒ ☐ ☐ is unoccupied and not in use. However, the YSJH currently houses two Secure Youth Treatment youth. Due to this inspection being conducted two months into the 2023-2024 inspection cycle, we requested that the agency provide all "County Inspections and Evaluation of Grounds" inspection reports that occurred following the agency’s prior February 2022 Board of State and Community Corrections (BSCC) inspection. (A) County building inspection by agency Completed on June 2, 2022, and designated by the Board of Supervisors to inspected by Building Inspector, Rob approve building safety; Garramore. ☐ ☒ ☐ Several repairs were identified with a recommended re-inspection to occur following the completion of recommended repairs. (B) Fire authority having jurisdiction, including a Completed on June 7, 2022, and fire clearance as required by Health and ☒ ☐ ☐ inspected by Fire Marshall Inspector, Safety Code Section 13146.1 (a) and (b); David Clark. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7752 Yuba County Probation JH PRO 23-24 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance Environmental Health – Inspection with Health and Safety Code Section 101045; completed on September 21, 2022, by EH Technician, Kathrynne Viola. Nutritional – Evaluation completed on November 18, 2022, by Katherine ☐ ☐ ☒ Williams, Chief Clinical Dietitian for Adventist Health Dameron Hospital, Stockton CA. Medical/Mental Health - Evaluated on October 31, 2022 by Local Health Officer, Phuong Luu, MD. (D) County superintendent of schools on the Evaluated on March 1, 2022, by Yolo adequacy of educational services and County OE Principal, Gayelynn facilities as required in Section 1370; Gerehart. Although no deficiencies were discovered during the evaluator’s ☐ ☐ inspection, we discovered an item of ☒ noncompliance that was present during the evaluator’s inspection. The noncompliant item is addressed later in this report in Section 1370 Education Program. The issue of noncompliance was corrected immediately following the inspection. (E) Juvenile court as required by Section 209 of Inspection was completed on June 23, ☐ ☐ the Welfare and Institutions Code ☒ 2022, by Presiding Judge, Debra L. Givens. (F) Juvenile Justice Commission as required by Completed on June 23, 2022, by Section 229 of the Welfare and Institutions Juvenile Justice Commissioners. ☐ ☐ Code or Probation Commission as required ☒ by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND Policy and procedure manual, Section QUALIFICATIONS 100 Organizational Structure, BSCC Note: Compliance with this section is Appointment, and Responsibility. determined by receipt of the Chief Probation An Appointment and Qualification Officer’s certification letter confirming that all Letter, dated July 6, 2022, was received elements of regulation are met. ☐ from Chief Probation Officer (CPO), (a) Appointment ☐ James Arnold, confirming that the ☒ In each juvenile facility there shall be a element of this regulation meets Title 15 compliance. superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: 7752 Yuba County Probation JH PRO 23-24 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) recruit and hire employees who possess Policy and procedure manual section knowledge, skills and abilities 1200 Recruitment and Selection. appropriate to their job classification and The Tri-County Secure Youth Treatment duties in accordance with applicable civil Facility (TCSYTF) is a housing unit service or merit system rules; within the Yuba- Sutter Juvenile Hall (YSJH). In addition, the Maxine Singer Camp is on the same grounds in an adjacent complex. The facilities conduct staff training together. Cross-training the staff provides an opportunity to utilize ☒ ☐ ☐ staff from either facility if needed. Further, the TCSYTF abides by the same YSJH policies and procedures, as well as the Title 15 regulations including, but not limited to, staff training and qualifications. At the time of this inspection report, the TCSYTF is unoccupied and not in use. Two SYTF youth are currently being housed in the YSJH. (2) require a medical evaluation and Policy and procedure manual section physical examination including 1200 Recruitment and Selection. tuberculosis screening test and ☒ ☐ ☐ evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the Policy and procedure manual section selection and training requirements 1200 Recruitment and Selection. adopted by the Board pursuant to The Board of State and Community Section 6035 of the Penal Code; and ☒ ☐ ☐ Corrections, Standard and Training for Corrections (STC), Division reports that the Yuba-Sutter Juvenile Hall (YSJH) meets Title 15 minimum standards for staff training requirements. (4) conduct a criminal records review, on Policy and procedure manual section each new employee, and psychological ☒ ☐ ☐ 1200 Recruitment and Selection. examination in accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Policy 100 employees of the facility, who may be present at the facility, shall have such clearance and Unless always supervised, all contract qualifications as may be required by law, and personnel, volunteers, and other non- their presence at the facility shall be subject ☒ ☐ ☐ members of the facility, who may be present at the facility, have had such to the approval and control of the facility clearance and qualifications as may be manager. required by law and their presence is subject to the approval and control of the Chief Probation Officer. 7752 Yuba County Probation JH PRO 23-24 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1321 STAFFING As previously stated in this report, the Tri-County Secure Youth Treatment Each juvenile facility shall: Facility (TCSYTF) is a housing unit within the Yuba- Sutter Juvenile Hall (YSJH). The two facilities coexist and abide by the same YSJH policies and procedures, including, but not limited to, staffing requirements. At the time of this inspection report, the TCSYTF is unoccupied and not in use. a) have an adequate number of personnel Policy 216 Staffing, Policy 200 sufficient to carry out the overall facility Supervision of Youth, and Policy 219 operation and its programming, to provide for Supervision Staffing Levels safety and security of youth and staff, and We reviewed the above policies and meet established standards and regulations; procedures, as well as, the Agency’s Organization Chart, random weekly staff schedule, and daily unit schedule ☒ ☐ ☐ covering the time from the agency’s prior inspection, dated February 25, 2022, to present. In addition, we made personal observations. We were able to conclude that YSJH meets Title 15 minimum standards for this regulation. b) ensure that no required services shall be Policy 216 Staffing, Policy 200 denied because of insufficient numbers of Supervision of Youth, and Policy 219 staff on duty absent exigent circumstances; Supervision Staffing Levels At the time of the inspection, the detention staffing consisted of: 1 Deputy Superintendent, 3 Supervising Corrections Officers, and 13 Juvenile Corrections officers. Detention staff from the adjacent Camp Singer provide additional youth supervision support. Per the above policy, the ☒ ☐ ☐ Superintendent shall ensure that a staffing plan conforming to the type and size of this facility is prepared and maintained as described in the policy. Through our review of the above policy, documentation review, personal observations, as well as, through interviews with youth housed at the facility and detention staff, YSJH regularly ensures that the staffing is adequate and that Pod unit programming and services are not cancelled because of staffing issues. 7752 Yuba County Probation JH PRO 23-24 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) have a sufficient number of supervisory level Policy 216 Staffing, Policy 200 staff to ensure adequate supervision of all Supervision of Youth, and Policy 219 staff members; Supervision Staffing Levels In the review of the daily staff schedule, as well as through interviews with youth housed at the facility and staff, there is a Supervising Juvenile Corrections Officer (SJCO) or a Juvenile Corrections ☒ ☐ ☐ Officer (JCO), working in their respective capacities, present at the facility on each shift. The SJCO supervises the Juvenile Hall. When assigned to temporarily oversee overall facility operations, the lead JCO is referred to as the Officer in Charge (OIC). The facility Deputy Superintendent is responsible for the daily overall operations of the facility. d) have a clearly identified person on duty at all Policy 216 Staffing, Policy 200 times who is responsible for operations and Supervision of Youth, and Policy 219 activities and has completed the Juvenile Supervision Staffing Levels Corrections Officer Core Course and PC 832 A Supervisor is assigned to each shift. training; The facility utilizes Control Room staff to document when detention staff and the shift supervisor arrive for their shifts. We observed that the identification of the shift supervisor is not clearly identified to detention staff upon arrival ☒ ☐ ☐ at their respective shifts. Through technical assistance, we recommended that the facility post the assigned Supervisor or Officer in Charge in a location available prior to starting their shift, for staff to clearly identify who will be overseeing the day’s facility operations and activities. The agency is making considerations to make the recommended changes. e) have at least one staff member present on Policy 216 Staffing, Policy 200 each living unit whenever there are youth in Supervision of Youth, and Policy 219 the living unit; Supervision Staffing Levels Through personal observations as well ☒ ☐ ☐ as interviews with staff and youth housed at the facility, YSJH regularly ensures that there is always staff present in the unit or where a youth is present. Youth are never left unsupervised. 7752 Yuba County Probation JH PRO 23-24 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) have sufficient food service personnel relative Policy 216 Staffing Plan, Policy 200 to the number and security of living units, Supervision of Youth, and Policy 219 including staff qualified and available to: plan Supervision Staffing Levels menus meeting nutritional requirements of The facility has one (1) Food Service youth; provide kitchen supervision; direct Supervisor and one (1) full-time cook. At food preparation and servings; conduct ☒ ☐ ☐ the time of the inspection, the food related training programs for culinary staff; services program was staffed as and maintain necessary records; or, a facility follows: may serve food that meets nutritional standards prepared by an outside source; 5 Kitchen Staff: 1 Supervisor, 2 Line Staff Cooks, 1 Vacant Cook, 3 Extra- Help Cooks. g) have sufficient administrative, clerical, Policy 216 Staffing Plan, Policy 200 recreational, medical, dental, mental health, Supervision of Youth, and Policy 219 building maintenance, transportation, control Supervision Staffing Levels room, facility security and other support staff There is one Administrative Service for the efficient management of the facility, Officer for the JH and Camp. and to ensure that youth supervision staff shall not be diverted from supervising youth; We observed that the Education and, Department was experiencing significant staffing issues with their credentialed teaching staff, creating inconsistencies in providing youth educational services. As a result, Juvenile Corrections Officers (JCO) were regularly diverted from typical JCO duties to facilitate the school’s first-period physical education class without the presence of Education Department staff (teacher) present. ☒ ☐ ☐ This is deemed noncompliant with Title 15 regulations, Section 1370 Education Program (b), and will be further addressed in that section of this report. The lack of education services staff was corrected immediately following the inspection. A certified teacher was assigned to provide required coverage until a currently vacant teacher position is filled. Through our discussions and technical assistance, the facility understands the importance of ensuring that detention staff is not to be diverted from typical JCO duties to assist education services staff with assigned duties and specific duties required of, and assigned to, certified teaching staff. 7752 Yuba County Probation JH PRO 23-24 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to Policy 216 Staffing Plan, Policy 200 provide continuous wide-awake supervision Supervision of Youth, and Policy 219 of youth, subject to temporary variations in Supervision Staffing Levels staff assignments to meet special program We interviewed staff and reviewed needs. Staffing shall be in compliance with a housing unit logs, programming minimum youth-staff ratio for the following ☒ ☐ ☐ schedules, and employee daily facility types: schedules. The Yuba Sutter County JH regularly provides youth supervision staffing levels that enable the facility to meet the minimum standards for this regulation. (1) Juvenile Halls (minimum youth-staff ratio) Policy 219 Supervision Staffing Levels (A) during the hours that youth are awake, one wide-awake youth supervision staff member ☒ ☐ ☐ JH population at the time of the on duty for each 10 youth in detention; inspection was 7 youths housed in the West Dorm. (B) during the hours that youth are confined to Policy 219 Supervision Staffing Levels their room for the purpose of sleeping, one ☒ ☐ ☐ wide-awake youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision Policy 219 Supervision Staffing Levels staff members on duty at all times, regardless of the number of youth in ☒ ☐ ☐ detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member Policy 219 Supervision Staffing Levels on duty who is the same gender as youth Through documentation review, housed in the facility. personal observations, as well as ☒ ☐ ☐ through interviews with youth and detention staff, the facilities regularly ensure that there are always male and female staff on duty. (E) personnel with primary responsibility for other Policy 219 Supervision Staffing Levels duties such as administration, supervision of ☒ ☐ ☐ Only youth supervision staff provide personnel, academic or trade instruction, supervision of the youth. clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum The Yuba-Sutter Juvenile Hall is not a youth-staff ratio) Special Purpose Juvenile Hall. The ☐ ☐ ☒ (A) during hours that youth are awake, one wide- below section A thru E is not applicable awake youth supervision staff member is on to this facility. duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 30 youth in detention; 7752 Yuba County Probation JH PRO 23-24 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member ☐ ☐ ☒ on duty who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) The Yuba-Sutter Juvenile Hall is not a (A) during the hours that youth are awake, one Camp. The below section A thru F is not ☐ ☐ ☒ wide-awake youth supervision staff member applicable to this facility. on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one ☐ ☐ ☒ wide-awake youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless ☐ ☐ ☒ arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member ☐ ☐ ☒ on duty who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the ☐ ☐ ☒ camp; and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, ☐ ☐ ☒ clerical, farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7752 Yuba County Probation JH PRO 23-24 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF Policy 300 Member Orientation, Policy ORIENTATION AND TRAINING 303 Training and Policy 104 Post Orders (a) Prior to assuming any responsibilities each youth supervision staff member shall be The Appointments and Qualifications ☒ ☐ ☐ properly oriented to their duties, including: Letter dated July 6, 2022, was received from Chief Probation Officer (CPO), James Arnold, certifying that the elements of these sections of the Title 15 regulation meet compliance. (1) youth supervision duties; Policy 300 Member Orientation, Policy 303 Training and Policy 104 Post Orders ☒ ☐ ☐ The Training Officer provides training follow-up with the new hire that has been assigned to him/her. (2) scope of decisions they shall make; Policy 300 Member Orientation, Policy 303 Training and Policy 104 Post ☒ ☐ ☐ Orders (3) the identity of their supervisor; Policy 300 Member Orientation, Policy ☒ ☐ ☐ 303 Training and Policy 104 Post Orders (4) the identity of persons who are Policy 300 Member Orientation, Policy responsible to them; ☒ ☐ ☐ 303 Training and Policy 104 Post Orders (5) persons to contact for decisions that are Policy 300 Member Orientation, Policy beyond their responsibility; and ☒ ☐ ☐ 303 Training and Policy 104 Post Orders (6) ethical responsibilities. Policy 300 Member Orientation, Policy ☒ ☐ ☐ 303 Training and Policy 104 Post Orders (b) Prior to assuming any responsibility for the Policy 300 Member Orientation, Policy supervision of youth, each youth supervision 303 Training and Policy 104 Post staff member shall receive a minimum of 40 Orders hours of facility-specific orientation, including: According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, the Yuba-Sutter County Juvenile Hall ☒ ☐ ☐ facility ensures each youth supervision staff member shall receive a minimum of 40 hours of facility-specific orientation training prior to assuming supervision of youth. The Juvenile Hall Deputy Superintendent ensures that staff meets mandated training requirements. (1) individual and group supervision Policy 300 Member Orientation, Policy techniques; ☒ ☐ ☐ 303 Training and Policy 104 Post Orders 7752 Yuba County Probation JH PRO 23-24 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) regulations and policies relating to Policy 300 Member Orientation, Policy discipline and rights of youth pursuant to ☒ ☐ ☐ 303 Training and Policy 104 Post law and the provisions of this chapter; Orders (3) basic health, sanitation and safety Policy 300 Member Orientation, Policy measures; 303 Training and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (4) suicide prevention and response to Policy 300 Member Orientation, Policy suicide attempts 303 Training and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included, but was not limited to suicide prevention and safety checks. (5) policies regarding use of force, de- Policy 300 Member Orientation, Policy escalation techniques, chemical agents, 303 Training and Policy 104 Post mechanical and physical restraints; Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (6) review of policies and procedures Policy 300 Member Orientation, Policy referencing trauma and trauma-informed 303 Training and Policy 104 Post approaches; Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (7) procedures to follow in the event of Policy 300 Member Orientation, Policy emergencies; 303 Training and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (8) routine security measures, including Policy 300 Member Orientation, Policy facility perimeter and grounds; 303 Training and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (9) crisis intervention and mental health Policy 300 Member Orientation, Policy referrals to mental health services; 303 Training and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. 7752 Yuba County Probation JH PRO 23-24 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (10) documentation; and Policy 300 Member Orientation, Policy 303 Training and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (11) fire/life safety training Policy 300 Member Orientation, Policy 303 Training and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (c) Prior to assuming sole supervision of youth, Policy 300 Member Orientation, Policy each youth supervision staff member shall 303 Training and Policy 104 Post successfully complete the requirements of Orders the Juvenile Corrections Officer Core Course ☒ ☐ ☐ pursuant to Penal Code Section 6035. The initial training of youth supervision staff included the elements of this section. (d) Prior to exercising the powers of a peace Policy 300 Member Orientation, Policy officer youth supervision staff shall 303 Training and Policy 104 Post successfully complete training pursuant to Orders Section 830 et seq. of the Penal Code. ☒ ☐ ☐ The initial training of youth supervision staff included meets minimum standards for this regulation. 1323 FIRE AND LIFE SAFETY Policy 402 Fire Suppression Pre- Planning and Policy 402 Fire Safety Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on The Appointment and Qualifications duty at all times who meets the training standards letter dated July 6, 2022, was received established by the Board for general fire and life from Chief Probation Officer (CPO), safety which relate specifically to the facility. James Arnold, certifying that the elements of these sections of the Title 15 regulation meet compliance. ☒ ☐ ☐ A Fire Suppression Pre-plan has been developed in conjunction with the Marysville Fire Department. All staff shall receive Fire and Life Safety Training either through CORE training or other contracted certified providers. YSJH meets Title 15 minimum standards for this regulation. 7752 Yuba County Probation JH PRO 23-24 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 107 Annual Facility Inspection and Policy 102 Annual Review and All facility administrators shall develop, publish, Performance-Based Goals and and implement a manual of written policies and Objectives procedures that address, at a minimum, all regulations that are applicable to the facility. Such A letter dated February 8, 2022, a manual shall be made available to all provided by YSJH Deputy employees, reviewed by all employees, and shall Superintendent Matt Ricardy, confirmed ☒ ☐ ☐ be administratively reviewed at a minimum every that an annual administrative review of two years, and updated, as necessary. Those the policy and procedures manual was records relating to the standards and conducted. requirements set forth in these regulations shall be accessible to the Board on request. Overall, the agency has provided The manual shall include: documentation to support its ongoing ability to maintain Title 15 compliance with this regulation. (a) table of organization, including channels of Policy 107 Annual Facility Inspection communications and a description of job and Policy 102 Annual Review and ☒ ☐ ☐ classifications; Performance-Based Goals and Objectives (b) responsibility of the probation department, Policy 107 Annual Facility Inspection purpose of programs, relationship to the and Policy 102 Annual Review and juvenile court, the Juvenile Performance-Based Goals and Justice/Delinquency Prevention Commission Objectives or Probation Committee, probation staff, school personnel and other agencies that are In review of annual inspection reports involved in juvenile facility programs; by the Juvenile Court, the Juvenile Justice Commission, and through ☒ ☐ ☐ interviews with the probation staff, school personnel, and other agencies, all collaborative partners have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the Yuba County Probation Department’s policy and procedure manual. (c) responsibilities of all employees; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance-Based Goals and Objectives ☒ ☐ ☐ Detention staff have access to the policy and procedure manuals in hard copy and/or electronic format. (d) initial orientation and training program for Policy 107 Annual Facility Inspection employees; and Policy 102 Annual Review and ☒ ☐ ☐ Performance-Based Goals and Objectives 7752 Yuba County Probation JH PRO 23-24 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) initial orientation, including safety and Policy 107 Annual Facility Inspection security issues and anti-discrimination and Policy 102 Annual Review and policies, for support staff, contract Performance-Based Goals and employees, school, mental/behavioral health Objectives and medical staff, program providers and ☒ ☐ ☐ Prior to initial entry to the facility, the volunteers; YSJH ensures new support staff, contractors, and/or volunteers undergo a safety/security briefing and must complete the initial orientation training. (f) maintenance of record-keeping, statistics and Policy 107 Annual Facility Inspection communication system to ensure: and Policy 102 Annual Review and ☒ ☐ ☐ Performance-Based Goals and Objectives (1) efficient operation of the juvenile facility; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance-Based Goals and Objectives ☒ ☐ ☐ Typed Control Room logs and Pod programming forms are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and ☒ ☐ ☐ Performance-Based Goals and Objectives (3) maintenance of individual youth's Policy 107 Annual Facility Inspection records; and Policy 102 Annual Review and ☒ ☐ ☐ Performance-Based Goals and Objectives (4) supply of information to the juvenile court Policy 107 Annual Facility Inspection and those authorized by the court or by and Policy 102 Annual Review and the law; and, Performance- Based Goals and Objectives ☒ ☐ ☐ The agency utilizes a case management system for communication and record keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. Policy 107 Annual Facility Inspection and Policy 102 Annual Review and ☒ ☐ ☐ Performance-Based Goals and Objectives 7752 Yuba County Probation JH PRO 23-24 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) ethical responsibilities; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance-Based Goals and Objectives As part of the annual review, all ☒ ☐ ☐ detention staff participated in a policy and procedures update training that included but was not limited to trauma, culturally, and gender-responsive informed approaches and techniques to utilize in working with youth. (h) trauma-informed approaches; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance-Based Goals and Objectives ☒ ☐ ☐ As part of the annual review, all detention staff participated in a policy and procedures update training that included but was not limited to trauma, informed approaches, and techniques to utilize in working with youth. (i) culturally responsive approaches; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance-Based Goals and Objectives ☒ ☐ ☐ As part of the annual review, all detention staff participated in a policy and procedures update training that included but was not limited to culturally responsive approaches and techniques to utilize in working with youth. (j) gender responsive approaches; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance-Based Goals and Objectives ☒ ☐ ☐ As part of the annual review, all detention staff participated in a policy and procedures update training that included but was not limited to gender- responsive approaches and techniques to utilize in working with youth. 7752 Yuba County Probation JH PRO 23-24 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides Policy 608 Youth Non-discrimination that all youth within the facility shall have fair and equal access to all available services, We reviewed the above policy, and placement, care, treatment, and benefits, and orientation packets, and interviewed provides that no person shall be subject to youth to conclude that the facility meets discrimination or harassment on the basis of compliance with the elements of this actual or perceived race, ethnic group regulation. ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for Policy 107 Annual Facility Inspection any chemical agents related security devices, and Policy 102 Annual Review and and weapons and ammunition, where Performance-Based Goals and ☒ ☐ ☐ applicable; Objectives (m) establishment of procedures for collection of Policy 102 Annual Review and Medi-Cal eligibility information and enrollment ☒ ☐ ☐ Performance-Based Goals and of eligible youth; and, Objectives (n) establishment of a policy that prohibits all Policy 102 Annual Review and forms of sexual abuse, sexual assault and Performance-Based Goals and sexual harassment. The policy shall include Objectives an approach to preventing, detecting and ☒ ☐ ☐ responding to such conduct and any retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 402 Fire Suppression Pre- Planning and Policy 402 Fire Safety The facility administrator shall consult with the local fire department having jurisdiction over the ☒ ☐ ☐ Overall, based on the documentation facility, or with the State Fire Marshal, in provided, the facility meets compliance developing a plan for fire safety which shall with the elements contained in this include, but not be limited to: section of the Title 15 regulations. a) a fire prevention plan to be included as part Policy 402 Fire Suppression Pre- of the manual of policy and procedures; Planning and Policy 402 Fire Safety ☒ ☐ ☐ b) monthly fire and life safety inspections by We requested a review of the facility’s facility staff with two- year retention of the monthly fire and life safety inspection inspection record; documentation from their prior BSCC inspection on February 25, 2022, to the ☒ ☐ ☐ present. We were impressed with the attention to detail and the comprehensive format of the fire and life safety inspections. 7752 Yuba County Probation JH PRO 23-24 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) fire prevention inspections as required by Policy 402 Fire Suppression Pre- Health and Safety Code Section 13146.1(a) Planning and Policy 402 Fire Safety and (b); A Fire authority inspection was ☒ ☐ ☐ completed on June 7, 2022, and inspected by Fire Marshall Inspector, David Clark. d) an evacuation plan; Policy 402 Fire Suppression Pre- Planning and Policy 402 Fire Safety ☒ ☐ ☐ e) documented fire drills not less than quarterly; Policy 402 Fire Suppression Pre- Planning and Policy 402 Fire Safety We requested a review of quarterly fire drill documentation from their prior BSCC inspection on February 25, 2022, through present. Dates of the fire drill were provided accordingly. ☒ ☐ ☐ To aid in confirming compliance, and to enhance safety measures, we discussed favorable outcomes when developing a fire drill document that details specifics about a fire drill, such as where the drill occurred, staff and youth accounted for, end time, lessons learned, etc. The facility was receptive to our suggestions. f) a written plan for the emergency housing of Policy 402 Fire Suppression Pre- youth in the case of fire; and, Planning and Policy 402 Fire Safety There is a “Mutual Aide Memorandum of Understanding” between Yuba and ☒ ☐ ☐ Placer counties for the mutual provisions of “Non-Exclusive” temporary secure detention in the event of an emergency evacuation. g) development of a fire suppression pre-plan in Policy 402 Fire Suppression Pre- cooperation with the local fire department. Planning and Policy 402 Fire Safety ☒ ☐ ☐ 1326 SECURITY REVIEW Section 1326 Annual Security Review Each facility administrator shall develop policies A letter provided by Deputy and procedures to annually review, evaluate, and Superintendent, Brent Hungrige, dated document security of the facility. The review and August 23, 2022, confirms that an evaluation shall include internal and external annual administrative security review security, including, but not limited to, key control, ☒ ☐ ☐ was conducted. We commend equipment, and staff training. Superintendent Hungrige on his performance of a well-detailed and comprehensive annual security review. 7752 Yuba County Probation JH PRO 23-24 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES Policy 404 Emergency Evacuation and Policy 400 Facility Emergencies The facility administrator shall develop facility- specific policies and procedures for ☒ ☐ ☐ YSJH meets compliance with the emergencies that shall include, but not be limited elements contained in this section of the to: Title 15 regulations. (a) escape, disturbances, and the taking of Policy 404 Emergency Evacuation and ☒ ☐ ☐ hostages; Policy 400 Facility Emergencies (b) civil disturbance, active shooter and terrorist Policy 404 Emergency Evacuation and ☒ ☐ ☐ attack; Policy 400 Facility Emergencies (c) fire and natural disasters; Policy 404 Emergency Evacuation and ☒ ☐ ☐ Policy 400 Facility Emergencies (d) periodic testing of emergency equipment; Policy 404 Emergency Evacuation and ☒ ☐ ☐ Policy 400 Facility Emergencies (e) emergency evacuation of the facility; and Policy 404 Emergency Evacuation and Policy 400 Facility Emergencies There is a “Mutual Aide Memorandum ☒ ☐ ☐ of Understanding” between Yuba and Placer counties for the mutual provisions of “Non-Exclusive” temporary secure detention in the event of an emergency evacuation. (f) a program to provide all youth supervision Policy 404 Emergency evacuation and staff with an annual review of emergency Policy 400 Facility Emergencies procedures. Brent Hungrige, dated August 23, 2022, confirms that an annual administrative security/emergency review was ☒ ☐ ☐ conducted. In addition, the agency provided training records showing that youth supervision staff participate in an annual training titled “Emergency procedures Review”. 7752 Yuba County Probation JH PRO 23-24 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Policy 501 Safety Checks The facility administrator shall develop and We reviewed random months of Safety implement policy and procedures that provide for Checks logs from YSJH’s prior BSCC direct visual observation of youth at a minimum inspection on February 25, 2022, to the of every 15 minutes, at random or varied present. We confirmed that safety intervals during hours when youth are asleep or checks were conducted per Title 15 when youth are in their rooms, confined in minimum standards. holding cells or confined to their bed in a We discussed and provided best dormitory. Supervision is not replaced, but may outcome recommendations that be supplemented by, an audio/visual electronic primarily focused on the absence of surveillance system designed to detect overt, critical information that is not clearly aggressive or assaultive behavior and to and/or consistently detailed on the summon aid in emergencies. All safety checks safety check form, such as, which Pod shall be documented with the actual time the the check is being conducted on and check is completed. ☒ ☐ ☐ the names of staff working the Pod who are conducting the safety checks. Fortunately, the agency is in the final stages of incorporating the Guardian RFID inmate tracking software. The software will resolve issues discussed by providing detailed information associated with safety checks. The agency acknowledged that, prior to incorporating the RFID Guardian system, it is very important to consistently provide dates, name of youth, and number of youth remaining in his/her room, indicate Pod, and the staff working the Pods who are conducting the safety checks. 1329 SUICIDE PREVENTION PLAN Policy 707 Suicide Prevention, and Intervention, and Procedure 706 The facility administrator, in collaboration with The review of the above policy and the healthcare and behavioral/mental health interviews with behavioral and medical administrators, shall plan and implement written health staff confirmed that the YSJH policies and procedures which delineate a ☒ ☐ ☐ meets Title 15 minimum standards for Suicide Prevention Plan. The plan shall consider this regulation. the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: 7752 Yuba County Probation JH PRO 23-24 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Suicide prevention training as required in Policy 707 Suicide Prevention, and Section 1322, Youth Supervision Staff Intervention, and Procedure 706 Orientation, and Training and the Juvenile Corrections Officer Core Course. The CPO appointment and qualifications letter dated July 6, 2022, written by CPO James Arnold, confirms ☒ ☐ ☐ that the elements of this entire section of the regulation meet Title 15 compliance. The MAYSI is completed on every youth entering the facility. (b) Screening, Identification Assessment and Policy 707 Suicide Prevention, and Precautionary Protocols Intervention, and Procedure 706 (1) All youth shall be screened for risk of suicide at intake and as needed We reviewed random youth intake during detention. screenings and/or assessments completed by intake facility staff. YSJH intake staff screen, assess and identify ☒ ☐ ☐ youth who may be a suicide risk. The elements of this regulation are performed via staff’s personal observations, intake questions, interviews with the arresting officer, and information from parents. Medical staff conduct an assessment as well. (2) All youth supervision staff who Policy 707 Suicide Prevention, and perform intake processes shall be Intervention, and Procedure 706 trained in screening youth for risk of suicide. An annual refresher training is included in the YSJH Suicide Prevention Plan. In addition, staff receives suicide prevention training during Counselor CORE training. ☒ ☐ ☐ At Intake, the YSJH intake staff asks targeted questions of the arresting officer regarding a youth’s mental, and/or physical state of being. In addition, each parent and/or guardian is questioned regarding any prior or recent suicidal behaviors. (3) All youth who have been identified Policy 707 Suicide Prevention, and during the intake screening process Intervention, and Procedure 706 to be at risk of suicide shall be referred to behavioral/mental health ☒ ☐ ☐ Youths identified during the intake staff for a suicide risk assessment. screening process to be at risk of suicide shall be seen by behavioral services within 96 hours of admission. 7752 Yuba County Probation JH PRO 23-24 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Precautionary protocols shall be Policy 707 Suicide Prevention, and developed to ensure the youth’s Intervention, and Procedure 706 safety pending the behavioral/mental health Youths found to be at risk for suicide assessment. ☒ ☐ ☐ who cannot be immediately seen are placed on the mental health list. Pending behavioral health assessment, youth may be placed on a “5-minute Safety Watch”. (c) Referral process to behavioral/mental health Policy 707 Suicide Prevention, and ☒ ☐ ☐ staff for assessment and/or services. Intervention, and Procedure 706 (d) Procedures for monitoring of youth identified Policy 707 Suicide Prevention, and at risk for suicide. Intervention, and Procedure 706 To monitor youth at risk for suicide, the ☒ ☐ ☐ facility utilizes the following: Direct visual observation every 5 minutes, “5-minute Safety Watch”. (e) Safety Interventions Policy 707 Suicide Prevention, and (1) Procedures to address intervention Intervention, and Procedure 706 protocols for youth identified at risk ☒ ☐ ☐ for suicide which may include, but are not limited to: A. Housing consideration Policy 707 Suicide Prevention, and ☒ ☐ ☐ Intervention, and Procedure 706 B. Treatment strategies Policy 707 Suicide Prevention, and including trauma-informed Intervention, and Procedure 706 approaches The Behavioral Health staff is ☒ ☐ ☐ represented by three counties (Yuba, Sutter, and Colusa). This model provides a wide range of trauma- informed approaches. (2) Procedures to instruct youth Policy 707 Suicide Prevention, and supervision staff how to respond to ☒ ☐ ☐ Intervention, and Procedure 706 youth who exhibit suicidal behaviors. (f) Communication Policy 707 Suicide Prevention, and (1) The intake process shall include Intervention, and Procedure 706 communication with the arresting officer and family guardians ☒ ☐ ☐ regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current Policy 707 Suicide Prevention, and information sharing about youth at Intervention, and Procedure 706 ☒ ☐ ☐ risk for suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Policy 707 Suicide Prevention, and (h) Debriefing of Critical Incidents Related to Intervention, and Procedure 706 Suicides or Attempts ☒ ☐ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. 7752 Yuba County Probation JH PRO 23-24 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Process for a debriefing event with Policy 707 Suicide Prevention, and ☒ ☐ ☐ affected staff. Intervention, and Procedure 706 (3) Process for a debriefing event with Policy 707 Suicide Prevention, and ☒ ☐ ☐ affected youth. Intervention, and Procedure 706 (i) Documentation Policy 707 Suicide Prevention, and (1) Documentation processes shall be Intervention, and Procedure 706 ☒ ☐ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be Policy 707 Suicide Prevention, and denied the opportunity to participate in facility Intervention, and Procedure 706 programs, services and activities which are available to other non-suicidal youth, unless We discussed and strongly advised the deemed necessary for the safety of the youth or agency to ensure that critical details are security of the facility. Any deprivation of consistently provided on the 5-Minute programs, services or activities for youth at risk Suicide Watch log. Information of suicide shall be documented and approved by ☒ ☐ ☐ including, but not limited to, responsible the facility manager. JCO names, youth participation in programming, youth receiving a meal, and confirming supervisor review (per agency policy), are essential in confirming ongoing compliance with this section of the regulations. 1340 REPORTING OF LEGAL ACTIONS Policy 101 Authority and Legal Assistance Each facility shall submit to the Board a letter of notification on each legal action, pertaining to ☒ ☐ ☐ No legal actions were reported for this conditions of confinement, filed against persons inspection cycle. or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR Policy 524 In-Custody Death Reviews, INJURY OF A YOUTH WHILE and Policy 523 Reporting In-Custody DETAINED Deaths The above policy meets Title 15 (1) Death of a Youth. minimum standards. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall ☒ ☐ ☐ develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with Policy 524 In-Custody Death Reviews, the facility administrator, shall develop and Policy 523 Reporting In-Custody written policies and procedures to assure Deaths there is a medical and operational review of every in-custody death of a youth. The ☒ ☐ ☐ review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 7752 Yuba County Probation JH PRO 23-24 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) The administrator of the facility shall provide Policy 524 In-Custody Death Reviews, to the Board a copy of the report submitted and Policy 523 Reporting In-Custody to the Attorney General under Government Deaths ☒ ☐ ☐ Code Section 12525. A copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a Policy 524 In-Custody Death Reviews, youth from the administrator, the Board may and Policy 523 Reporting In-Custody within 30 calendar days inspect and Deaths evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 524 In-Custody Death Reviews, (a) The facility administrator, in cooperation with and Policy 523 Reporting In-Custody the health administrator, shall develop Deaths written policies and procedures for the ☒ ☐ ☐ notification to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 500 Population Management Each juvenile facility shall submit required Per the Board of State and Community population and profile survey reports to the ☒ ☐ ☐ Corrections, records show that the Board within 10 working days after the end of YSJH Profile Survey Reports are timely each reporting period, in a format to be provided and meet minimum standards for this by the Board. regulation. 1343 JUVENILE FACILITY CAPACITY Policy 1101 Crowding When the number of youth detained in a living The YSJH has not exceeded its rated unit of a juvenile facility exceeds its rated capacity since the prior 2022 inspection ☒ ☐ ☐ capacity for more than fifteen (15) calendar days to the date of submitting this report. The in a month, the facility administrator shall provide rated capacity is as follows: a crowding report to the Board in a format Yuba Sutter Juvenile Hall – 45. provided by the Board. 7752 Yuba County Probation JH PRO 23-24 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Policy 501 Youth Reception The facility administrator shall develop and Random Intake Packet forms were implement written policies and procedures for reviewed. A review of the admittance of youth that emphasize respectful documentation indicates YSJH and humane engagement with youth, and reflect complies with the minimum standards that the admission process may be traumatic to for this regulation. youth who may have already experienced Through a combination of a variety of trauma. Policies shall be trauma-informed, documentation reviews, interviews with culturally relevant, and responsive to the youth housed at the facilities, language and literacy needs of youth. In addition interviews with detention staff, and to the requirements of Sections 1324 and 1430 ☒ ☐ ☐ interviews with medical and behavioral of these regulations: health partners, we confirmed that the YSJH is in compliance with this regulation. Overall, we were impressed with the trauma-informed approach that the YSJH staff and the behavioral health staff utilize with youth during the intake process to ensure the elements of this regulation are met. (a) the admittance process shall include: Policy 501 Youth Reception (1) Access to two free phone calls within one hour of admittance in accordance We reviewed documentation and ☒ ☐ ☐ with the provisions of Welfare and interviewed youth housed at the facility Institution Code Section 627; and detention staff. (2) Offer of a shower; Policy 501 Youth Reception Youth and detention staff interviewed ☒ ☐ ☐ report that youth are offered showers and clean clothes upon intake. (3) Documented secure storage of personal Policy 501 Youth Reception ☒ ☐ ☐ belongings; (4) Offer of food upon arrival; Policy 501 Youth Reception We reviewed an “Intake Offering” form, ☒ ☐ ☐ utilized to document that youth have been offered food upon arrival. (5) Screening for physical and behavioral Policy 501 Youth Reception health and safety issues, intellectual or The facility utilizes the Booking Sheet developmental disabilities; and the PREA Vulnerability Assessment ☒ ☐ ☐ Instrument to assess and respond to medical, behavioral, and developmental disability issues learned during the admission process. 7752 Yuba County Probation JH PRO 23-24 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) Screening for physical and Policy 501 Youth Reception developmental disabilities in Through documentation and interviews accordance with Sections 1329, 1413, with medical and behavioral health and 1430 of these regulations; ☒ ☐ ☐ staff, we confirmed that YSJH ensures that all youth have a full medical exam within 96 hours of intake. (7) Contact with Regional Center for the Policy 501 Youth Reception Developmentally Disabled for youth that ☒ ☐ ☐ are suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section Policy 501 Youth Reception ☒ ☐ ☐ 1352.5. (b) juvenile hall administrators shall establish Policy 501 Youth Reception written criteria for detention that considers the least restrictive environment. We observed documentation showing that all youth are screened by utilizing ☒ ☐ ☐ a classification form that assesses the housing unit placement of the youth based on the criminal sophistication of a youth. (c) juvenile camps and post-dispositional Policy 501 Youth Reception programs in juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, inform ☒ ☐ ☐ them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and Policy 501 Youth Reception procedures that advise any committed ☒ ☐ ☐ youth of the estimated length of his/her stay. 1350.5. SCREENING FOR THE RISK OF Policy 700 Youth Screening Evaluations SEXUAL ABUSE and Policy 501 Youth Reception The facility administrator shall develop and We reviewed random youth intake implement written policies and procedures to packets for screening for the risk of reduce the risk of sexual abuse by or upon youth. sexual abuse from the agency’s prior The policy shall require facility staff to assess ☒ ☐ ☐ February 2022 inspection date to the each youth within 72 hours of admission based present. We also interviewed youth on the following information: housed at YSJH. The documentation reviewed and the responses from youth confirmed compliance with this regulation. (a) Prior sexual victimization or abusiveness; Policy 700 Youth Screening ☒ ☐ ☐ Evaluations and Policy 501 Youth Reception 7752 Yuba County Probation JH PRO 23-24 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Gender nonconforming appearance or Policy 700 Youth Screening manner; or identification as lesbian, gay or Evaluations and Policy 501 Youth bisexual, transgender, queer or intersex, and ☒ ☐ ☐ Reception whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; Policy 700 Youth Screening ☒ ☐ ☐ Evaluations and Policy 501 Youth Reception (d) Age; Policy 700 Youth Screening ☒ ☐ ☐ Evaluations and Policy 501 Youth Reception (e) Level of emotional and cognitive Policy 700 Youth Screening development; ☒ ☐ ☐ Evaluations and Policy 501 Youth Reception (f) Physical size and stature; Policy 700 Youth Screening ☒ ☐ ☐ Evaluations and Policy 501 Youth Reception (g) Mental illness or mental disabilities; Policy 700 Youth Screening ☒ ☐ ☐ Evaluations and Policy 501 Youth Reception (h) Intellectual or developmental disabilities; Policy 700 Youth Screening ☒ ☐ ☐ Evaluations and Policy 501 Youth Reception (i) Physical disabilities; Policy 700 Youth Screening ☒ ☐ ☐ Evaluations and Policy 501 Youth Reception (j) The youth’s perception of vulnerability; and, Policy 700 Youth Screening ☒ ☐ ☐ Evaluations and Policy 501 Youth Reception (k) Any other specific information about the Policy 700 Youth Screening individual youth that may indicate Evaluations and Policy 501 Youth heightened needs for supervision, additional Reception safety precautions, or separation from ☒ ☐ ☐ The facility is well-versed in its certain other youth. approach to ensure compliance with the Prison Rape Elimination Act (PREA). Staff shall ascertain this information through Policy 700 Youth Screening conversations with the youth during the Evaluations and Policy 501 Youth admittance process, medical and behavioral Reception health screenings; during classification ☒ ☐ ☐ assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement Policy 700 Youth Screening appropriate controls on the dissemination of evaluations and Policy 501 Youth information within the facility relative to Reception responses received pursuant to this assessment ☒ ☐ ☐ in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7752 Yuba County Probation JH PRO 23-24 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES Policy 520 Releases and Policy 503.1 Case Assessment and Plan The facility administrator shall develop and ☒ ☐ ☐ implement written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; Policy 520 Releases and Policy 503.1 ☒ ☐ ☐ Case Assessment and Plan (b) return of personal clothing and valuables; Policy 520 Releases and Policy 503.1 ☒ ☐ ☐ Case Assessment and Plan (c) notification to the youth's parents or Policy 520 Releases and Policy 503.1 ☒ ☐ ☐ guardian; Case Assessment and Plan (d) notification to the facility health care provider Policy 520 Releases and Policy 503.1 in accordance with Sections 1408 and 1437 Case Assessment and Plan ☒ ☐ ☐ of these regulations, for coordination with outside agencies; and, (e) notification of school staff; Policy 520 Releases and Policy 503.1 Case Assessment and Plan We interviewed education services ☒ ☐ ☐ (teachers) to help in determining compliance with minimum standards for this section of the regulation. (f) notification of facility mental health Policy 520 Releases and Policy 503.1 personnel. Case Assessment and Plan We interviewed health services and behavioral health service providers. Behavioral health services play an integral role in the management of youths’ institutional case plans, including but not limited to developing a ☒ ☐ ☐ transition plan that involves stakeholders. We specifically commend Behavioral Health Services staff for their efforts made toward conducting multi- disciplinary team meetings, involving stakeholders for the youth at least a month prior to the youth’s release. 7752 Yuba County Probation JH PRO 23-24 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and Policy 520 Releases and Policy 503.1 implement policies and procedures for post- Case Assessment and Plan disposition youth to coordinate the provision of transitional and reentry services including, but We commend the agency’s Behavioral not limited to, medical and behavioral health, Health staff for the extent of consistent education, probation supervision and transitional services that they provide in community-based services. preparation for the youth’s release. With the assistance of a youth’s assigned Intervention Counselor and (JCO), the behavioral health staff begin the ☒ ☐ ☐ process of a transition plan at least a month prior to the youth’s release. As part of the transition plan, behavioral health coordinates a transitional multi- disciplinary team meeting with supportive stakeholders for a youth. Typical attendees are a parent, teacher, behavioral health, Intervention Counselor, and the youth’s Probation Officer. The facility administrator shall develop and Policy 520 Releases and Policy 503.1 implement written policies and procedures for ☒ ☐ ☐ Case Assessment and Plan the furlough of youth from custody. 1352 CLASSIFICATION Policy 502 Youth Classification The facility administrator shall develop and Through a review of the above policy, implement written policies and procedures on admission documentation, and ☒ ☐ ☐ classification of youth for the purpose of interviews with supervisory staff, we determining housing placement in the facility. determined that the YSJH meets compliance with the elements of this Such procedures shall: regulation. (a) provide for the safety of the youth, other Policy 502 Youth Classification youth, facility staff, and the public by placing youth in the appropriate, least restrictive ☒ ☐ ☐ housing and program settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical Policy 502 Youth Classification ☒ ☐ ☐ design of the facility; (c) provide that a youth shall be classified upon Policy 502 Youth Classification admittance to the facility; classification Through a review of the above policy, factors shall include, but not be limited to: admission documentation, and age, maturity, sophistication, emotional interviews with supervisory staff, we ☒ ☐ ☐ stability, program needs, legal status, public determined that the YSJH meets safety considerations, medical/mental health compliance with the elements of this considerations, gender and gender identity regulation. of the youth; (d) provide for periodic classification reviews, Policy 502 Youth Classification including provisions that consider the level of ☒ ☐ ☐ supervision and the youth's behavior while in custody; and, 7752 Yuba County Probation JH PRO 23-24 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate Policy 502 Youth Classification youth from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender ☒ ☐ ☐ expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Policy 502 Youth Classification bisexual, transgender, questioning or intersex identification or status as an Through a review of the above policy, indicator of likelihood of being sexually admission documentation, and ☒ ☐ ☐ abusive. interviews with supervisory staff, we determined that the YSJH meets compliance with the elements of this regulation. 1352.5 TRANSGENDER AND INTERSEX Policy 502 Youth Classification YOUTH. The facility administrator shall develop written ☒ ☐ ☐ policies and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s Policy 502 Youth Classification gender identity and shall refer to the youth A Transgender/Intersex Youth by the youth’s preferred name and gender Preference Form is provided to youth pronoun, regardless of the youth’s legal as part of the intake process. name. Facilities may prohibit the use of gang ☒ ☐ ☐ or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and Policy 502 Youth Classification present themselves in a manner consistent with their gender identity and shall provide ☒ ☐ ☐ youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or Policy 502 Youth Classification room that best meets their individual needs Through a review of the above policy, and promotes their safety and well-being. admission documentation and Staff may not automatically house youth interviews with detention and according to their external anatomy and supervisory staff, we determined that shall document the reasons for any decision ☒ ☐ ☐ the YSJH meets compliance with the to house youth in a unit that does not match elements of this regulation. their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7752 Yuba County Probation JH PRO 23-24 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that Policy 502 Youth Classification transgender and intersex youth have access ☒ ☐ ☐ to medical and behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 502 Youth Classification necessary security considerations and physical plant, facility staff shall make every ☒ ☐ ☐ effort to ensure the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches Policy 502 Youth Classification of any youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the ☒ ☐ ☐ facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 503 Youth Orientation The facility administrator shall develop and implement written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with video ☒ ☐ ☐ orientation if feasible. Provision shall be made to provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and ☒ ☐ ☐ Policy 503 Youth Orientation searches and disciplinary procedures; (b) facility’s system of positive behavior Policy 503 Youth Orientation interventions and supports, including behavior expectations, incentives that youth ☒ ☐ ☐ will receive for complying with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 503 Youth Orientation facility’s policy prohibiting sexual abuse and sexual harassment and how to report ☒ ☐ ☐ incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 503 Youth Orientation (e) the existence of the grievance procedure, Policy 503 Youth Orientation the steps that must be taken to use it, the youth’s right to be free of retaliation for ☒ ☐ ☐ reporting a grievance, and the name of the person or position designated to resolve the issue; (f) access to legal services and information on Policy 503 Youth Orientation ☒ ☐ ☐ the court process; (g) access to routine and emergency health and Policy 503 Youth Orientation ☒ ☐ ☐ mental health care; 7752 Yuba County Probation JH PRO 23-24 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) access to education, religious services, and Policy 503 Youth Orientation ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 503 Youth Orientation (j) opportunity for personal hygiene and daily Policy 503 Youth Orientation showers including the availability of personal ☒ ☐ ☐ care items (k) rules and access to correspondence, visits Policy 503 Youth Orientation ☒ ☐ ☐ and telephone use; (l) availability of reading materials, Policy 503 Youth Orientation ☒ ☐ ☐ programming, and other activities; (m) facility policies on the use of force, use of Policy 503 Youth Orientation restraints, chemical agents and room ☒ ☐ ☐ confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 503 Youth Orientation (o) emergencies including evacuation Policy 503 Youth Orientation ☒ ☐ ☐ procedures; (p) non-discrimination policy and the right to be Policy 503 Youth Orientation free from physical, verbal or sexual abuse ☒ ☐ ☐ and harassment by other youth and staff; (q) availability of services and programs in a Policy 503 Youth Orientation ☒ ☐ ☐ language other than English if appropriate; (r) the process for requesting different housing, Policy 503 Youth Orientation education, programming and work ☒ ☐ ☐ assignments; (s) a process for which parents/guardians Policy 503 Youth Orientation receive information regarding the youth’s stay in the facility that at a minimum includes ☒ ☐ ☐ answers to frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request Policy 503 Youth Orientation access to Title 15 Minimum Standards for ☒ ☐ ☐ Juvenile Facilities. 1354 SEPARATION Policy 601.4 Room Confinement The facility administrator shall develop and ☒ ☐ ☐ implement written policies and procedures that address: 7752 Yuba County Probation JH PRO 23-24 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, Policy 601.4 Room Confinement but are not be limited to, medical and mental health conditions, assaultive behavior, We reviewed random youth orientation disciplinary consequences and protective packets from the Juvenile Hall, as well custody. as the above policy. After a review of the above policy, it references the use of separation as a form of room confinement to be used primarily in “threatening” circumstances. There is ☒ ☐ ☐ no mention of separation used outside of a youth’s cell. We discussed the importance of understanding that per Title 15, “separation” means limiting a youth's participation in regular programming for a specific purpose. This can be done without utilizing room confinement and can be used for behavior modification. (b) consideration of positive youth development Policy 601.4 Room Confinement ☒ ☐ ☐ and trauma-informed care. (c) separated youth shall not be denied normal Policy 601.4 Room Confinement privileges available at the facility, except ☒ ☐ ☐ when necessary to accomplish the objective The facility is compliant with the of separation. elements of this regulation (d) when the objective of the separation is Policy 601.4 Room Confinement discipline, Title 15 Section 1390 shall apply. After review of the above policy, ☒ ☐ ☐ documentation, and interviews with youth, the agency is compliant with the minimum standards for this regulation. (e) when separation results in room Policy 601.4 Room Confinement confinement, the separation shall occur in accordance with Welfare and Institutions After review of the above policy, ☒ ☐ ☐ Code Section 208.3 and Section1354.5 of documentation, and interviews with these regulations. youth, the agency is compliant with the minimum standards for this regulation. (f) policies and procedures shall ensure a daily Policy 601.4 Room Confinement review of separated youth to determine if ☒ ☐ ☐ separation remains necessary. 7752 Yuba County Probation JH PRO 23-24 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Policy 601 Room Confinement (a) The facility administrator shall develop and We reviewed random room implement written policies and procedures confinement-related incident reports, addressing the confinement of youth in their reviewed room confinement logs, and room that are consistent with Welfare and ☒ ☐ ☐ interviewed youth detained at the facility Institutions Code Section 208.3. The as well as detention staff. We also placement of a youth in room confinement interviewed collaborative partners to shall be accomplished in accordance with gain further insight to confirm the following guidelines: compliance with this regulation. (1) Room confinement shall not be used Policy 601 Room Confinement before other, less restrictive, options have been attempted and exhausted, After a review of the incident reports unless attempting those options poses a provided, there were occasions that threat to the safety or security of any detail room confinement for reasons youth or staff. less than the level of safety and security, per Title 15 requirements. We ☒ ☐ ☐ discussed this issue with the agency and came to a mutual understanding that to achieve ongoing compliance, it is important that efforts exhausted by staff, prior to placing youth in room confinement (less restrictive options), are clearly detailed in the incident reports. 7752 Yuba County Probation JH PRO 23-24 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Room confinement shall not be used for Policy 601 Room Confinement the purposes of punishment, coercion, Youth who are processed at intake are convenience, or retaliation by staff. placed in “Quarantine”, per Heath Services COVID protocols. Some of these same youths are placed on a 5- Minute Suicide Watch program. The 5 Minute Suicide Watch logs show intermittent occurrences of youth in the Quarantine Unit or in their rooms for extended periods of time. This was explained as potential errors in documentation and/or periods of time during COVID Emergency Suspensions of Standards. Through technical assistance, we strongly expressed, the importance of not only ensuring youth on “Quarantine ☒ ☐ ☐ Status”, are provided required and equitable time out of their rooms for programming but also being able to provide consistent documentation to accurately reflect programming that occurred for youth on quarantine status. The agency explained that the issue will be resolved with the newly implemented Guardian FID system for youth tracking. This system is partially activated. In the interim, the agency ensures that the documentation issue will be resolved immediately to appropriately reflect programming. We provided follow-up prior to the submittal of this report to ensure compliance is maintained. (3) Room confinement shall not be used to Policy 601 Room Confinement the extent that it compromises the ☒ ☐ ☐ mental and physical health of the youth. (b) A youth may be held up to four hours in room Policy 601 Room Confinement confinement. After the youth has been held in room confinement for a period of four ☒ ☐ ☐ hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 601 Room Confinement (2) Consult with mental health or medical Policy 601 Room Confinement ☒ ☐ ☐ staff. (3) Develop an individualized plan that Policy 601 Room Confinement includes the goals and objectives to be ☒ ☐ ☐ met in order to reintegrate the youth to general population. 7752 Yuba County Probation JH PRO 23-24 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) If room confinement must be extended Policy 601 Room Confinement beyond four hours, staff shall do each of ☒ ☐ ☐ the following: (A) Document the reasons for room Policy 601 Room Confinement confinement and the basis for the extension, the date and time the youth was first placed in room ☒ ☐ ☐ confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Policy 601 Room Confinement includes the goals and objectives to ☒ ☐ ☐ be met in order to integrate the youth to general population. (C) Obtain documented authorization by Policy 601 Room Confinement the facility superintendent or his or ☒ ☐ ☐ her designee every four hours thereafter. (5) This section is not intended to limit the Policy 601 Room Confinement use of single-person rooms or cells for the housing of youth in juvenile facilities ☒ ☐ ☐ and does not apply to normal sleeping hours. (6) This section does not apply to youth or Policy 601 Room Confinement wards in court holding facilities or adult ☒ ☐ ☐ facilities. (7) Nothing in this section shall be Policy 601 Room Confinement construed to conflict with any law ☒ ☐ ☐ providing greater or additional protections to youth. (8) This section does not apply during an Policy 601 Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat ☒ ☐ ☐ that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7752 Yuba County Probation JH PRO 23-24 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (9) This section does not apply when a Policy 601 Room Confinement youth is placed in a locked cell or Youth are placed on “Quarantine sleeping room to treat and protect Status” during the intake process as against the spread of a communicable part of the Health Services COVID disease for the shortest amount of time protocols. Documentation shows required to reduce the risk of infection, intermittent occurrences of youth on with the written approval of a licensed “Quarantine Status” in their rooms for physician or nurse practitioner, when the extended periods of time with youth is not required to be in an infirmary inconsistent documentation specific to for an illness. Additionally, this section show that youths are being provided does not apply when a youth is placed in equity in all programming services. The a locked cell or sleeping room for facility deemed the Health Services’ required extended care after medical “Quarantine Status” COVID protocols treatment with the written approval of a as medical orders that dissolve full licensed physician or nurse practitioner, programming requirements. The agency when the youth is not required to be in also indicated that there were periods an infirmary for illness. ☒ ☐ ☐ when COVID Emergency Suspension of Standards were in place. We provided technical assistance in explaining that, as it relates to medical orders, facilities are only dissolved from programming requirements when a youth is placed in medical isolation while undergoing treatment. Youth placed on “Quarantine Status” at intake is a medical precaution and not ongoing medical treatment. Therefore, youth in “Quarantine Status” shall be provided equity in facility programming services. The facility acknowledged and make immediate adjustments in programming and documentation for “Quarantine Status” youth. 1355 INSTITUTIONAL ASSESSMENT AND Policy 504 Case Management PLAN We reviewed random youth Institutional The facility administrator shall develop and Assessment and Plan case files. We implement written policies and procedures for ☒ ☐ ☐ also thoroughly reviewed the above assessment and case planning. policy. The facility is compliant with Title 15 minimum standards for this regulation. (a) Assessment: Policy 504 Case Management The assessment is based on information The Behavioral Health staff (Victoria collected during the admission process with Rice) plays an integral role in the periodic review, which includes the youth's formulation, management, and follow- risk factors, needs and strengths including, ☒ ☐ ☐ up of the Institutional Assessment case but not limited to, identification of substance plan. abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7752 Yuba County Probation JH PRO 23-24 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Institutional Case Plan: Policy 504 Case Management (1) A case plan shall be developed for each ☒ ☐ ☐ youth held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but Policy 504 Case Management not be limited to, written documentation ☒ ☐ ☐ that provides: (A) objectives and time frame for the Policy 504 Case Management resolution of problems identified in ☒ ☐ ☐ the assessment; (B) a plan for meeting the objectives that Policy 504 Case Management includes a description of program A youth assigned JCO Case Manager resources needed and individuals provides support to the behavioral responsible for assuring that the plan is implemented; ☒ ☐ ☐ health Intervention Counselor. The Intervention Counselor provides follow- up to the JCO regarding the information received during the initial intake process. (3) periodic evaluation of progress towards Policy 504 Case Management meeting the objectives, including We observed that the case notes are periodic review and discussion of the ☒ ☐ ☐ well organized with meaningful insight. plan with the youth; Each youth is seen twice a month to discuss program status and goals. (4) a transition plan, the contents of which Policy 504 Case Management shall be subject to existing resources, The Behavioral Health staff shall be developed for post dispositional coordinates bi-weekly multi-disciplinary youth in accordance with Section 1351; ☒ ☐ ☐ meetings to discuss individual youth and, progress and support needs. (5) in as much as possible and if Policy 504 Case Management appropriate, the plan, including the The Behavioral Health staff plays a transition plan, shall be developed with pivotal role in the transition plan for input from the family, supportive adults, youth being released. Most noteworthy youth, and Regional Center for the Developmentally Disabled. ☒ ☐ ☐ is the multi-disciplinary meetings coordinated by behavioral health and conducted within a month of a youth’s release, to ensure all stakeholders for the youth are informed and equipped to support the youth upon release. 1356 COUNSELING AND CASEWORK Policy 504 Case Management and SERVICES Policy 704 Counseling Services The facility administrator shall develop and We reviewed random youth Institutional implement written policies and procedures Assessment and Plan case files. We ☒ ☐ ☐ ensuring the availability of appropriate also thoroughly reviewed the above counseling and casework services for all youth. policies. Policies and procedures shall ensure: The facility is compliant with Title 15 minimum standards for this regulation. 7752 Yuba County Probation JH PRO 23-24 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) youth will receive assistance with needs or Policy 504 Case Management and ☒ ☐ ☐ concerns that may arise; Policy 704 Counseling Services (b) youth will receive assistance in requesting Policy 504 Case Management and contact with parents, other supportive Policy 704 Counseling Services ☒ ☐ ☐ adults, attorney, clergy, probation officer, or other public official; and, (c) youth will be provided access to available Policy 504 Case Management and resources to meet the youth’s needs. Policy 704 Counseling Services Since the prior inspection in February 2022, the facility has been fortunate to add a Clinical Social Worker, and a Forensic Mental Health Specialist to ☒ ☐ ☐ their Behavioral Health team. The benefits of a tri-county agency enable the facility to garner assistance from multiple counties. Services provided to youth include but are not limited to, individual, family, and parenting classes. Team parenting counseling is also provided. 1357 USE OF FORCE Policy 514 Use of Force and Policy 304 Chemical Agents Training The facility administrator, in cooperation with the responsible physician, shall develop and We requested to review random Use of implement written policies and procedures for Force (UOF) Incident reports covering the use of force, which may include chemical the time from the prior February 25, agents. Force shall never be applied as ☒ ☐ ☐ 2022 inspection to the current punishment, discipline, retaliation or treatment. inspection. We also interviewed youth housed at the facility and facility (a) At a minimum, each facility shall develop detention staff. policies and procedures which: The facility is compliant with Title 15 minimum standards for this regulation. (1) restricts the use of force to that which is Policy 514 Use of Force and Policy 304 deemed reasonable and necessary, as Chemical Agents Training ☒ ☐ ☐ defined in Section 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Policy 514 Use of Force and Policy 304 including both physical and non-physical Chemical Agents Training options and define when those force options are appropriate. The CPO appointment and ☒ ☐ ☐ qualifications letter dated July 6, 2022, written by CPO James Arnold, confirms that the elements of this entire section of the regulation comply with Title 15 minimum standards. 7752 Yuba County Probation JH PRO 23-24 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) describe force options or techniques that Policy 514 Use of Force and Policy 304 are expressly prohibited by the facility. Chemical Agents Training Detention staff is trained to make use of physical and nonphysical use of force options below, in an order that is based on the totality of the circumstances:  Reputation/Physical presence ☒ ☐ ☐  Dialogue/Counseling/Verbal Commands  Empty hands/Weaponless Control Techniques  Oleoresin Capsicum (OC) pepper spray  Improvised weapons – (Exigent circumstances) (4) describe the requirements of staff to Policy 514 Use of Force and Policy 304 report any inappropriate use of force, and ☒ ☐ ☐ Chemical Agents Training to take affirmative action to immediately stop it. (5) define a standardized reporting format Policy 514 Use of Force and Policy 304 that includes time period and procedure Chemical Agents Training for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and ☒ ☐ ☐ or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a Policy 514 Use of Force and Policy 304 system for investigating unreasonable Chemical Agents Training use of force. Through a review of the Use of Force incident reports, we observe that the ☒ ☐ ☐ supervisor provides a final analysis and debrief of the incident. Also, the Deputy Superintendent reviews the use of force incident reports to ensure the use of force was in accordance with facility policy. 7752 Yuba County Probation JH PRO 23-24 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up Policy 514 Use of Force and Policy 304 procedures required after use of force Chemical Agents Training incidents for medical, mental health staff Through interviews with youth housed and parents or legal guardians. at the facility and with medical staff, we ☒ ☐ ☐ confirmed that medical staff evaluate youth immediately after Use of Force incidents and mental health staff are readily available to evaluate youth as needed. (8) describe the limitations of use of force on Policy 514 Use of Force and Policy 304 pregnant youth in accordance with Penal ☒ ☐ ☐ Chemical Agents Training Code Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as Policy 514 Use of Force and Policy 304 ☒ ☐ ☐ a force option shall include policies and Chemical Agents Training procedures that: (1) identify who is approved to carry and/or Policy 514 Use of Force and Policy 304 utilize chemical agents in the facility and ☒ ☐ ☐ Chemical Agents Training the type, size and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be Policy 514 Use of Force and Policy 304 used when there is an imminent threat to Chemical Agents Training the youth’s safety or the safety of others ☒ ☐ ☐ and only when de-escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods Policy 514 Use of Force and Policy 304 and timelines for decontamination from Chemical Agents Training chemical agents. This shall include that youth who have been exposed to ☒ ☐ ☐ chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Policy 514 Use of Force and Policy 304 procedures required after use of force Chemical Agents Training ☒ ☐ ☐ incidents involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each Policy 514 Use of Force and Policy 304 incident of use of chemical agents, Chemical Agents Training including the reasons for which it was used, efforts to de-escalate prior to use, ☒ ☐ ☐ youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and Policy 514 Use of Force and Policy 304 procedure which require that agencies Chemical Agents Training ☒ ☐ ☐ provide initial and regular training in use of force and chemical agents when appropriate that address: 7752 Yuba County Probation JH PRO 23-24 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) known medical and behavioral health Policy 514 Use of Force and Policy 304 conditions that would contraindicate ☒ ☐ ☐ Chemical Agents Training certain types of force; (2) acceptable chemical agents and the Policy 514 Use of Force and Policy 304 ☒ ☐ ☐ methods of application. Chemical Agents Training (3) signs or symptoms that should result in Policy 514 Use of Force and Policy 304 immediate referral to medical or ☒ ☐ ☐ Chemical Agents Training behavioral health. (4) instruction on the Constitutional Policy 514 Use of Force and Policy 304 ☒ ☐ ☐ Limitations of Use of Force. Chemical Agents Training (5) physical training force options that may Policy 514 Use of Force and Policy 304 ☒ ☐ ☐ require the use of perishable skills. Chemical Agents Training (6) timelines the facility uses to define Policy 514 Use of Force and Policy 304 ☒ ☐ ☐ regular training. Chemical Agents Training 1358 USE OF PHYSICAL RESTRAINTS Policy 515 Restraints The facility administrator, in cooperation with the We requested to review the random use of physical restraint incident reports responsible physician and mental health covering the time from the prior director, shall develop and implement written ☒ ☐ ☐ February 25, 2022 inspection to the policies and procedures for the use of restraint current inspection. We also interviewed devices. Restraint devices include any devices youth housed at the facility. which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those Policy 515 Restraints youth who present an immediate danger to We observed that in all instances, themselves or others, who exhibit behavior physical restraints were justifiably used which results in the destruction of property, or and when less restrictive alternatives reveals the intent to cause self-inflicted physical ☒ ☐ ☐ were exhausted. harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment Policy 515 Restraints or discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint ☒ ☐ ☐ chair, or through affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the Policy 515 Restraints use of handcuffs, shackles or other restraint devices when used to restrain youth for ☒ ☐ ☐ movement or transportation within the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7752 Yuba County Probation JH PRO 23-24 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the Policy 515 Restraints approval of the facility manager or designee. The facility manager may delegate authority to place a ☒ ☐ ☐ youth in restraints to a physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 515 Restraints retention shall be secured as soon as possible, We were able to confirm that medical but no later than two hours from the time of ☒ ☐ ☐ staff provides ongoing review and placement. The youth shall be medically cleared assessment while a youth is in for continued retention at least every three hours mechanical or any type of restraint. thereafter. A mental health consultation shall be secured as Policy 515 Restraints soon as possible, but in no case longer than four We were able to confirm that behavioral hours from the time of placement, to assess the ☒ ☐ ☐ health staff provides ongoing review need for mental health treatment. and assessment while a youth is in mechanical or any type of restraint. Continuous direct visual supervision shall be Policy 515 Restraints conducted to ensure that the restraints are Through our various forms of review, we properly employed, and to ensure the safety and ☒ ☐ ☐ were able to confirm that the youth well-being of the youth. Observations of the remain under constant supervision until youth's behavior and any staff interventions shall the restraints are removed. be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies Policy 515 Restraints and procedures shall address: (a) documentation of the circumstances leading Policy 515 Restraints to an application of restraints. ☒ ☐ ☐ The use of physical restraint reports is documented accordingly with the required information. (b) known medical conditions that would Policy 515 Restraints contraindicate certain restraint devices ☒ ☐ ☐ and/or techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Policy 515 Restraints (d) signs or symptoms which should result in Policy 515 Restraints ☒ ☐ ☐ immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 515 Restraints ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While Policy 515 Restraints in restraint devices, all youth shall be housed alone or in a specified housing area for ☒ ☐ ☐ restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 515 Restraints (h) exercising of extremities. ☒ ☐ ☐ Policy 515 Restraints 7752 Yuba County Probation JH PRO 23-24 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Policy 515 Restraints MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. The Facility Administrator, in cooperation with ☒ ☐ ☐ the responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, Policy 515 Restraints staff approved to utilize restraint devices and The CPO appointment and the required training. qualifications letter dated July 6, 2022, ☒ ☐ ☐ written by CPO James Arnold, confirms that the elements of this regulation comply with Title 15 minimum standards. (b) the circumstances leading to the application Policy 515 Restraints of restraints must be documented. The circumstances leading to the ☒ ☐ ☐ application of restraints are documented accordingly and comply with Title 15 minimum standards. (c) an individual assessment of the need to Policy 515 Restraints apply restraints for movement or The facility complies with Title 15 transportation that includes consideration of minimum standards for this regulation. less restrictive alternatives, consideration of ☒ ☐ ☐ a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the Policy 515 Restraints facility, with a clearly defined expectation ☒ ☐ ☐ The facility complies with Title 15 that restraint devices shall not be used for minimum standards for this regulation. the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is Policy 515 Restraints limited in accordance with Penal Code ☒ ☐ ☐ Section6030(f) and Welfare and Institutions Code Section 222. 7752 Yuba County Probation JH PRO 23-24 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES Policy 505 Camera Rooms Restraints (a) The facility administrator, and where The facility has established policy and applicable, in cooperation with the procedures for a “Camera Room” that responsible physician, shall develop and meets the Title 15 minimum standards implement written policies and procedures for this regulation. We also inspected governing the use of safety rooms, as the camera room and found that it described in Title 24, Part 2, Section complied with Title 15 minimum 1230.1.13. The room shall be used to hold ☒ ☐ ☐ standards. only those youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self- inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of Policy 505 Camera Rooms Restraints necessary nutrition and fluids, access to ☒ ☐ ☐ a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility Policy 505 Camera Rooms Restraints ☒ ☐ ☐ manager, or designee, before a youth is placed into a safety room; (3) provide for continuous direct visual Policy 505 Camera Rooms Restraints supervision and documentation of the ☒ ☐ ☐ youth's behavior and any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated Policy 505 Camera Rooms Restraints ☒ ☐ ☐ by the facility manager, or designee, every four hours; (5) provide for immediate medical Policy 505 Camera Rooms Restraints assessment, where appropriate, or an ☒ ☐ ☐ assessment at the next daily sick call; and, (6) provide a process for documenting the Policy 505 Camera Rooms Restraints reason for placement, including attempts ☒ ☐ ☐ to use less restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room Policy 505 Camera Rooms Restraints shall be accomplished in accordance with the following: ☒ ☐ ☐ At the time of this inspection, the facility reported no occurrences for the use of the “Camera Room”. (1) safety room shall not be used before Policy 505 Camera Rooms Restraints other less restrictive options have been attempted and exhausted, unless ☒ ☐ ☐ attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the Policy 505 Camera Rooms Restraints ☒ ☐ ☐ purposes of punishment, coercion, convenience, or retaliation by staff. 7752 Yuba County Probation JH PRO 23-24 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) safety room shall not be used to the Policy 505 Camera Rooms Restraints ☒ ☐ ☐ extent that it compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the Policy 505 Camera Rooms Restraints safety room. After the youth has been held in the safety room for a period of four hours, ☒ ☐ ☐ At the time of this inspection, the facility reported no occurrences for the use of staff shall do one or more of the following: the “Camera Room”. (1) return the youth to general population. ☒ ☐ ☐ Policy 505 Camera Rooms Restraints (2) consult with mental health or medical ☒ ☐ ☐ Policy 505 Camera Rooms Restraints staff, (3) develop an individualized plan that Policy 505 Camera Rooms Restraints includes the goals and objectives to be ☒ ☐ ☐ met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be Policy 505 Camera Rooms Restraints extended beyond four hours, staff shall At the time of this inspection, the facility develop an individualized plan that includes ☒ ☐ ☐ reported no occurrences for the use of the requirements of Section 1354.5 and the the “Camera Room”. goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 516 Searches and Procedure 504 Searches The facility administrator shall develop and implement written policies and procedures We reviewed random intake governing the search of youth, the facility, and documentation, and interviewed youth visitors. Policies and procedures shall provide ☒ ☐ ☐ housed at the facility, as well as that: detention staff. We concluded that the facility complies with Title 15 minimum standards of this regulation. (a) Searches shall be conducted to ensure the Policy 516 Searches and Procedure safety and security of the facility, public, 504 Searches visitors, youth, and staff. The typical protocol during the intake process is to conduct a “clothing exchange” with the youth who is being ☒ ☐ ☐ detained. The facility utilizes the following search protocols: modified strip search (partial clothing adjusted or removed), pat down search, strip search, physical body cavity search (physician and search warrant required), and body scanner search. (b) Searches shall be conducted in a manner Policy 516 Searches and Procedure that preserves the privacy and dignity of the 504 Searches ☒ ☐ ☐ person being searched and shall not be conducted for harassment or as a form of discipline or punishment. 7752 Yuba County Probation JH PRO 23-24 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Strip searches and visual or physical body Policy 516 Searches and Procedure cavity searches shall comply with Penal 504 Searches Code Section 4030. The facility maintains expectations for ☒ ☐ ☐ strip searches pursuant to PC 4030, for pre-detention youth and post-detention youth. All strip searches are approved in advance of the search. (d) Physical body cavity searches shall only be Policy 516 Searches and Procedure ☒ ☐ ☐ conducted by a medical professional. 504 Searches (e) Any youth held after a detention hearing Policy 516 Searches and Procedure shall only be strip searched with prior 504 Searches approval of a supervisor when there is ☒ ☐ ☐ reasonable suspicion based on specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth Policy 516 Searches and Procedure shall comply with Section 1352.5. 504 Searches ☒ ☐ ☐ The facility has protocols in the policy addressing expectations for staff related to searching youth who are transgender. (g) Cross-gender pat-down searches and strip Policy 516 Searches and Procedure searches are prohibited except in exigent 504 Searches ☒ ☐ ☐ circumstances or when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 609 Youth Grievances The facility administrator shall develop and We reviewed random grievances and implement written policies and procedures due process documentation, and whereby any youth may appeal and have interviewed youth housed at the facility, resolved grievances relating to any condition of as well as detention staff. confinement, including but not limited to health We concluded that the YSJH complies care services, classification decisions, program ☒ ☐ ☐ with Title 15 minimum standards of this participation, telephone, mail or visiting regulation. procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for Policy 609 Youth Grievances registering a grievance, which includes During our physical inspection, we provisions for the youth to have free access observed that grievances were readily to the form; ☒ ☐ ☐ available to youth. In addition, grievance lock boxes were located in the housing pods to allow youth to confidentially submit a grievance if needed. 7752 Yuba County Probation JH PRO 23-24 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) the youth shall have the option to Policy 609 Youth Grievances confidentially file the grievance or to deliver The youth were aware of the grievance the form to any youth supervision staff ☒ ☐ ☐ procedures and the location of the working in the facility; grievances and the grievance lockbox to confidentially file a grievance if needed. (c) resolution of the grievance at the lowest ☒ ☐ ☐ Policy 609 Youth Grievances appropriate staff level; (d) provision for a prompt review and initial Policy 609 Youth Grievances response to grievances within three (3) ☒ ☐ ☐ business days, grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to Policy 609 Youth Grievances explain his/her version of the grievance The youth interviewed indicated that to a person not directly involved in the ☒ ☐ ☐ during the intake and orientation circumstances which led to the process, the grievance procedure was grievance. clearly explained. (2) Provision for a staff representative Policy 609 Youth Grievances ☒ ☐ ☐ approved by the facility administrator to assist the youth. (e) provision for a written response to the Policy 609 Youth Grievances grievance which includes the reasons for the decisions; ☒ ☐ ☐ The documentation as well as interviews show that detention staff respond professionally. (f) a system which provides that any appeal of Policy 609 Youth Grievances a grievance shall be heard by a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within Policy 609 Youth Grievances ten (10) business days unless The documentation as well as circumstances dictate a longer time frame. ☒ ☐ ☐ interviews show that detention staff The youth shall be notified of any delay; and, respond to grievances in a timely fashion. (h) the policy shall provide multiple internal and Policy 609 Youth Grievances ☒ ☐ ☐ external methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, Policy 609 Youth Grievances concerns of parents, guardians, staff or other ☒ ☐ ☐ parties shall be addressed and documented in accordance with written policies and procedures within a specified timeframe. 7752 Yuba County Probation JH PRO 23-24 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1362 REPORTING OF INCIDENTS Policy 208 Report Preparation A written report of all incidents which result in Throughout the inspection process, physical harm, use of force, serious threat of written reports of various incidents were physical harm, or death of an employee, youth or requested and received. In review, ☒ ☐ ☐ other person(s) shall be maintained. Such written YSJH incident reports are written and record shall be prepared by the staff and prepared as required by Title 15 submitted to the facility manager by the end of the minimum standards. shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Policy 522 Biological Samples COLLECT DNA SPECIMENS, Per the above policy, if a youth refuses SAMPLES, IMPRESSIONS to cooperate with the sample collection, (a) Pursuant to Penal Code Section 298.1 force will not be used in the collection of authorized law enforcement, custodial, or samples except as authorized by a corrections personnel including peace court order. ☒ ☐ ☐ officers, may employ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use Policy 522 Biological Samples of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced ☒ ☐ ☐ with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be Policy 522 Biological Samples preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and ☒ ☐ ☐ include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior Policy 522 Biological Samples written authorization of the supervising Per the above policy, if a youth refuses officer on duty. The authorization shall include information that reflects the fact that ☒ ☐ ☐ to cooperate with the sample collection, force will not be used in the collection of the offender was asked to provide the samples except as authorized by a requisite specimen, sample, or impression court order. and refused. 7752 Yuba County Probation JH PRO 23-24 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a Policy 522 Biological Samples cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape ☒ ☐ ☐ shall be retained by the agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 1003 Youth Educational Services and Procedure 1000 Youth (a) School Programs Educational Services The County Board of Education shall provide for Evaluated on March 1, 2022 by Yolo the administration and operation of juvenile court County OE Principle, Gayelynn schools in conjunction with the Chief Probation Gerehart. Officer, or designee pursuant to applicable State laws. The school and facility administrators shall Although no deficiencies were develop and implement written policy and discovered during the evaluator’s procedures to ensure communication and inspection, we discovered an item of coordination between educators and probation noncompliance that was present during staff. Culturally responsive and trauma-informed the evaluator’s inspection. approaches should be applied when providing We interviewed education staff, as well instruction. Education staff should collaborate as youth detained at the facility. We also with the facility administrator to use technology to physically inspected classrooms. facilitate learning and ensure safe technology ☒ ☐ ☐ practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7752 Yuba County Probation JH PRO 23-24 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Policy 1003 Youth Educational Services and Procedure 1000 Youth The facility school program shall comply with the Educational Services State Education Code and County Board of Education policies, all applicable federal The annual educational services education statutes and regulations and provide review and evaluation was conducted for an annual evaluation of the educational on March 1, 2022, by Yolo County OE program offerings. As stated in the 2009 California Principle, Gayelynn Gerehart. Standards for the Teaching Profession, teachers We found that the learning shall establish and maintain learning environment and the quality of environments that are physically, emotionally, and educational programming meet the intellectually safe. Youth shall be provided a Title 15 minimum standards for this rigorous, quality educational program that regulation. responds to the different learning styles and abilities of students and prepares them for high Due to the Education Department’s school graduation, career entry, and post- challenges with staffing, Juvenile Hall secondary education. Juvenile Corrections Officers (JCO) staff were functioning as the teacher for the first-period physical education class. Per section (b) of this regulation, the facility school program shall comply with the State Education Code and County ☒ ☐ ☐ Board of Education policies. YSJH staff training does not qualify or certify JCO staff to serve as classroom teachers. This item was determined to be noncompliant with Title 15 minimum standards. This noncompliant item was corrected immediately following the inspection. A teacher employed by the Office of Education has been assigned to instruct the class until the vacant teacher position is filled. At the time of the inspection, there was one full-time teacher on record that rotated between the Juvenile Hall and the adjacent camp. There was also one teacher aide and a substitute teacher. We note that, at the time of the inspection, there was a job announcement posted for an additional teacher. 7752 Yuba County Probation JH PRO 23-24 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the Policy 1003 Youth Educational education program shall be free from Services and Procedure 1000 Youth discriminatory action. Staff shall refer to Educational Services transgender, intersex and gender-nonconforming We interviewed education staff, as well youth by their preferred name and gender. as youth detained at the facility. We also ☒ ☐ ☐ physically inspected classrooms. As a result, we found that the learning environment and the quality of educational programming meet the Title 15 minimum standards for this regulation. (1) The course of study shall comply with the Policy 1003 Youth Educational State Education Code and include, but ☒ ☐ ☐ Services and Procedure 1000 Youth not be limited to, courses required for high Educational Services school graduation. (2) Information and preparation for the High Policy 1003 Youth Educational School Equivalency Test as approved by ☒ ☐ ☐ Services and Procedure 1000 Youth the California Department of Education Educational Services shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 1003 Youth Educational education and vocational opportunities. ☒ ☐ ☐ Services and Procedure 1000 Youth Educational Services (4) Administration of the High School Policy 1003 Youth Educational Equivalency Tests as approved by the ☒ ☐ ☐ Services and Procedure 1000 Youth California Department of Education, shall Educational Services be made available when possible. (5) Supplemental instruction shall be afforded Policy 1003 Youth Educational to youth who do not demonstrate Services and Procedure 1000 Youth sufficient progress towards grade level Educational Services standards. ☒ ☐ ☐ Per the annual education services evaluation, YSJH is compliant with Title 15 minimum standards for this regulation. (6) The minimum school day shall be Policy 1003 Youth Educational consistent with State Education Code Services and Procedure 1000 Youth Requirements for juvenile court schools. Educational Services The facility administrator, in conjunction The school day is Monday through with education staff, must ensure that ☒ ☐ ☐ Friday, from 8:00 AM to 3:00 PM. operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7752 Yuba County Probation JH PRO 23-24 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth Policy 1003 Youth Educational regardless of classification, housing, Services and Procedure 1000 Youth security status, disciplinary or separation Educational Services status, including room confinement, Per the annual education services except when providing education poses ☒ ☐ ☐ evaluation, YSJH is compliant with Title an immediate threat to the safety of self 15 minimum standards for this or others. Education includes, but is not regulation. limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 1003 Youth Educational Services and Procedure 1000 Youth (1) Positive behavior management will be Educational Services, implemented to reduce the need for ☒ ☐ ☐ disciplinary action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of Policy 1003 Youth Educational administrative decisions made by Services and Procedure 1000 Youth probation staff that may affect the Educational Services educational programming of students. ☒ ☐ ☐ Via interviews with education services, YSJH staff effectively communicate administrative decisions that may affect educational programming. (3) Except as otherwise provided by the State Policy 1003 Youth Educational Education Code, expulsion/suspension Services and Procedure 1000 Youth from school shall be imposed only when Educational Services other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction Policy 1003 Youth Educational with education staff will develop policies Services and Procedure 1000 Youth ☒ ☐ ☐ and procedures that address the rights of Educational Services any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 1003 Youth Educational Services and Procedure 1000 Youth (1) State and federal laws and regulations Educational Services shall be observed for all individuals with disabilities or suspected disabilities. This Per the annual education services ☒ ☐ ☐ includes but is not limited to child find, evaluation, YSJH meets compliance assessment, continuum of alternative with Title 15 minimum standards for this placements, manifestation determination regulation. reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7752 Yuba County Probation JH PRO 23-24 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Youth identified as English Learners (EL) Policy 1003 Youth Educational shall be afforded an educational program Services and Procedure 1000 Youth that addresses their language needs ☒ ☐ ☐ Educational Services pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 1003 Youth Educational Services and Procedure 1000 Youth (1) Youth shall be interviewed after Educational Services admittance and a record maintained that ☒ ☐ ☐ documents a youth's educational history, We interviewed education services including but not limited to: staff and reviewed student records to confirm compliance with the elements of this regulation. (A) School progress/school history; Policy 1003 Youth Educational ☒ ☐ ☐ Services and Procedure 1000 Youth Educational Services (B) Home Language Survey and the Policy 1003 Youth Educational results of the State Test used for ☒ ☐ ☐ Services and Procedure 1000 Youth English language proficiency; Educational Services (C) Needs and services of special Policy 1003 Youth Educational populations as defined by the State Services and Procedure 1000 Youth Education Code, including but not Educational Services limited to, students with special ☒ ☐ ☐ needs. Per the annual education services evaluation, YSJH meets compliance with Title 15 minimum standards for this regulation. (D) Discipline problems. Policy 1003 Youth Educational ☒ ☐ ☐ Services and Procedure 1000 Youth Educational Services (2) Youth will be immediately enrolled in Policy 1003 Youth Educational school. Educational staff shall conduct an Services and Procedure 1000 Youth assessment to determine the youth's ☒ ☐ ☐ Educational Services general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a Policy 1003 Youth Educational preliminary education plan shall be Services and Procedure 1000 Youth developed for each youth within five Educational Services school days. ☒ ☐ ☐ We interviewed education services staff and reviewed student records to confirm compliance with the elements of this regulation. 7752 Yuba County Probation JH PRO 23-24 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall Policy 1003 Youth Educational comply with the State Education Code Services and Procedure 1000 Youth and request the youth's records from Educational Services his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 1003 Youth Educational Services and Procedure 1000 Youth (1) The complete facility educational record of ☒ ☐ ☐ Educational Services the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools Policy 1003 Youth Educational shall provide appropriate credit (full or Services and Procedure 1000 Youth ☒ ☐ ☐ partial) for course work completed while Educational Services in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 1003 Youth Educational Services and Procedure 1000 Youth (1) The Superintendent of Schools and the Educational Services Chief Probation Officer or designee, shall develop policies and procedures to meet Education services work closely with the transition needs of youth, including the behavioral health staff to facilitate the development of an education ☒ ☐ ☐ multi-disciplinary meetings within a transition plan, in accordance with the month of the youth being released. All State Education Code and in alignment efforts are made to ensure the with Title 15, Minimum Standards for presence of the parent(s), the DPO, Juvenile Facilities, Section 1355. assigned JCO, therapist, and any other supportive adults. (h) Post-Secondary Education Opportunities Policy 1003 Youth Educational Services and Procedure 1000 Youth (1) The school and facility administrator Educational Services should, whenever possible, collaborate with local post-secondary education ☒ ☐ ☐ We were impressed with the Career providers to facilitate access to Technical Education (CTE) program educational and vocational opportunities included in the education curriculum. for youth that considers the use of technology to implement these programs. 7752 Yuba County Probation JH PRO 23-24 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Policy 1002 Programs, Exercise, and EXERCISE. Recreation and Policy 1000 Youth Programs and Services We reviewed random months of The facility administrator shall develop and program, recreation, and exercise implement written policies and procedures for ☒ ☐ ☐ schedules, logs, and records since the programs, recreation, and exercise for all youth. agency’s prior inspection dated The intent is to minimize the amount of time February 25, 2022. youth are in their rooms or their bed area. We concluded that the facility complies with Title 15 minimum standards for this regulation. Juvenile facilities shall provide the opportunity Policy 1002 Programs, Exercise, and for programs, recreation, and exercise a Recreation and Policy 1000 Youth minimum of three hours a day during the week Programs and Services and five hours a day each Saturday, Sunday or The program schedules show the other non-school days, of which one hour shall ☒ ☐ ☐ programs provided. We discussed with be an outdoor activity, weather permitting. the agency that to ensure compliance, individual youth participation should be clearly documented on a consistent basis. A youth’s participation in programs, recreation, Policy 1002 Programs, Exercise, and and exercise may be suspended only upon a Recreation and Policy 1000 Youth ☒ ☐ ☐ written finding by the administrator/manager or Programs and Services designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise Policy 1002 Programs, Exercise, and schedule shall be posted in the living units. Recreation and Policy 1000 Youth Programs and Services ☒ ☐ ☐ During the physical facility inspection, we observed program and recreation schedule calendars posted in the living units. There will be a written annual review of the Policy 1002 Programs, Exercise, and programs, recreation, and exercise by the Recreation and Policy 1000 Youth responsible agency to ensure content offered is Programs and Services current, consistent, and relevant to the Brent Hungrige, Deputy Superintendent, population. ☒ ☐ ☐ provided a letter dated August 18, 2022, confirming an annual review of the programs, recreation, and exercise content, consistency, and relevance to the youth population being held at the YSJH. 7752 Yuba County Probation JH PRO 23-24 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with Policy 1002 Programs, Exercise, and the opportunity for at least one hour of daily Recreation and Policy 1000 Youth programming to include, but not be limited to, Programs and Services trauma focused, cognitive, evidence-based, We reviewed program activity logs and best practice interventions that are culturally interviewed youth housed at the facility, relevant and linguistically appropriate, or pro- detention staff, behavioral health staff, social interventions and activities designed to and education service staff. In reduce recidivism. These programs should addition, we reviewed three random be based on the youth’s individual needs as months of program schedules showing required by Sections 1355 and 1356. Such programs provided and individual programs may be provided under the direction of the Chief Probation Officer or the ☒ ☐ ☐ youth participation. County Office of Education and can be We commend the YSJH Behavioral administered by county partners such as Health staff in conjunction with Well mental health agencies, community based Path care services for the array of pro- organizations, faith-based organizations or social programming offered to youth Probation staff. detained at the facility. Programs may include but are not limited to: We concluded that the facility meets compliance with Title 15 minimum standards for this regulation. (1) Cognitive Behavior Interventions; Policy 1002 Programs, Exercise, and (2) Management of Stress and Trauma; Recreation and Policy 1000 Youth (3) Anger Management; Programs and Services (4) Conflict Resolution; (5) Juvenile Justice System; Behavioral Health in conjunction with (6) Trauma-related interventions; WellPath Community Care are at the (7) Victim Awareness; forefront of programming for the facility (8) Self-Improvement; and their families. Some programs (9) Parenting Skills and support; ☒ ☐ ☐ provided include but are not limited to: (10) Tolerance and Diversity; individual counseling, family counseling, (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; parenting classes, Dialectical Behavior (13) Gender Specific Programming; Therapy (DBT) (evidence-based 12- (14) Art, creative writing, or self-expression; week program), Moral Reconation (15) CPR and First Aid training; Therapy (MRT) (evidence-based 10-12 (16) Restorative Justice or Civic Engagement; week program). (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7752 Yuba County Probation JH PRO 23-24 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the Policy 1002 Programs, Exercise, and opportunity for at least one hour of daily Recreation and Policy 1000 Youth access to unscheduled activities such as Programs and Services leisure reading, letter writing, and We observed that open recreation entertainment. Activities shall be supervised appeared to either be occurring during and include orientation and may include calendared pro-social time slots, or coaching of youth. open recreation is being identified as a pro-social program on the program form and in some cases on the programming calendar. This designation for “open recreation” can be misleading and is not identified or intended to meet programming requirements as identified in Title 15 ☒ ☐ ☐ regulations. In addition, the activity logs were difficult to follow to make consistent programming determinations. We provided technical assistance with the facility to appropriately document structured programming in detail, to ensure that documentation shows that youth receive an hour of structured programming daily. We did observe and commend the facility for offering an array of structured programming to youth. (c) Exercise. All youth shall be provided with the Policy 1002 Programs, Exercise, and opportunity for at least one hour of large Recreation and Policy 1000 Youth muscle activity each day. Programs and Services ☒ ☐ ☐ After a review of program activity logs, and interviews with youth housed at the facility and detention staff, Yuba-Sutter JH meets compliance with the Title 15 minimum standards for this regulation. The administrator/manager may suspend, for a Policy 1002 Programs, Exercise, and period not to exceed 24 hours, access to Recreation and Policy 1000 Youth recreation and programs. The ☒ ☐ ☐ Programs and Services administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7752 Yuba County Probation JH PRO 23-24 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM Policy 1006 Religious Programs The facility administrator shall provide access to Yuba-Sutter JH meets compliance with religious services and/or religious counseling at the Title 15 minimum standards for this least once each week. Attendance shall be ☒ ☐ ☐ regulation. voluntary. A youth shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and Policy 1006 Religious Programs practices; Through interviews with youth housed at the facility and a review of the programming schedules, we were able ☒ ☐ ☐ to determine that Yuba-Sutter JH meets compliance with the Title 15 minimum standards for this regulation. (b) availability of clergy; and, ☒ ☐ ☐ Policy 1006 Religious Programs (c) availability of religious diets. Policy 1006 Religious Programs Through documentation and interviews with youth housed at the facility, medical staff, and food services personnel, we were able to determine that YSJH is in compliance with the Title 15 minimum ☒ ☐ ☐ standards for this regulation. Per policy, the agency honors religious diets. The request for religious diets is made to medical staff. Medical staff informs the food service personnel of the religious diet request. 1373 WORK PROGRAM Policy 1004 and Procedure 1001, Youth Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work ☒ ☐ ☐ The YSJH meets compliance with the assigned to a youth shall be meaningful, Title 15 minimum standards for this constructive and related to vocational training or regulation. increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 7752 Yuba County Probation JH PRO 23-24 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING Policy 1007, Youth Visitation The facility administrator shall develop and We reviewed visiting policy and implement written policies and procedures for procedure and visiting schedules and visiting, that include provisions for special visits. interviewed youth and detention staff. Youth shall be allowed to receive visits by parents, Based on information received and guardians or persons standing in loco parentis, ☒ ☐ ☐ interviews, we concluded that YSJH and children of youth. Other family members, complies with Title 15 minimum such as grandparents and siblings, and standards for this regulation. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject Policy 1007, Youth Visitation only to the limitations necessary to maintain order YSJH ensures visiting occurs at and security. Visitation shall not be denied solely reasonable times and if a visitor is based on the visitor’s criminal history. The staff denied, the youth affected is notified. shall determine in each case, whether the visitor’s ☒ ☐ ☐ criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of Policy 1007, Youth Visitation two hours per week. Visits may be supervised, but A review of visiting logs and interviews conversations shall not be monitored unless there is a security or safety need. ☒ ☐ ☐ with youth confirms that YSJH ensures youth have an opportunity to have visitation for a minimum of two hours per week. Provisions for special visits, in addition to the two- Policy 1007, Youth Visitation hour minimum and/or outside of the regular YSJH complies with Title 15 minimum visiting hours, shall be accommodated as standards for this regulation. necessary and within the discretion of the facility administrator or designee. Family therapy and ☒ ☐ ☐ professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as Policy 1007, Youth Visitation ☒ ☐ ☐ an alternative, but not as a replacement, to in- person visiting. 1375 CORRESPONDENCE Policy 1001 Youth Mail The facility administrator shall develop and ☒ ☐ ☐ implement written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that Policy 1001 Youth Mail ☒ ☐ ☐ youth may send or receive; 7752 Yuba County Probation JH PRO 23-24 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) youth may send two letters per week postage Policy 1001 Youth Mail free; We interviewed youth housed at the ☒ ☐ ☐ facility, as well as JCO detention staff. YSJH complies with the elements of this regulation. (c) youth may correspond confidentially with state Policy 1001 Youth Mail and federal courts, any member of the State Bar or holder of public office, and the Board; YSJH complies with the elements of this however, authorized facility staff may open ☒ ☐ ☐ regulation. and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that Policy 1001 Youth Mail described in (c), may be read by staff only when there is reasonable cause to believe ☒ ☐ ☐ YSJH complies with the elements of this facility safety and security, public safety, or regulation. youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy 1005 Youth Telephone Access The administrator of each juvenile facility shall The facility is working toward updating develop and implement written policies and the above YSJH Youth Telephone ☒ ☐ ☐ procedures to provide youth with access to Access policy to reflect current Senate telephone communications. Bill No. 1008 legislation that allows free phone calls to youth without collecting call service charges or fees. 1377 ACCESS TO LEGAL SERVICES Policy 603 Youth Access to Courts and Counsel The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to Policy 603 Youth Access to Courts and licensed attorneys and their authorized ☒ ☐ ☐ Counsel representatives; (b) provision for confidential consultation with Policy 603 Youth Access to Courts and ☒ ☐ ☐ attorneys; and, Counsel (c) unlimited postage free, legal Policy 603 Youth Access to Courts and correspondence and cost-free telephone Counsel access as appropriate. We interviewed youth housed at the ☒ ☐ ☐ facility, as well as JCO detention staff. YSJH complies with the elements of this regulation. 7752 Yuba County Probation JH PRO 23-24 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE Policy 600 Youth Discipline The facility administrator shall develop and The facility has established rules implement written policies and procedures for the outlined and supported by its Behavior discipline of youth that shall promote acceptable Management System, which promotes behavior; including the use of positive behavior and incentivizes good behavior. Youth interventions and supports. Discipline shall be are aware of expectations through imposed at the least restrictive level which ☒ ☐ ☐ positive behavior interventions and promotes the desired behavior and shall not support. include corporal punishment, group punishment, We interviewed youth and detention physical or psychological degradation. staff and physically inspected the facility Deprivation of the following is not permitted: to aid in confirming compliance with the Title 15 minimum standards for this regulation. (a) bed and bedding; ☒ ☐ ☐ Policy 600 Youth Discipline (b) daily shower, access to drinking fountain, Policy 600 Youth Discipline toilet and personal hygiene items, and clean clothing; In addition to interviewing youth housed at the facility, regarding any deprivation ☒ ☐ ☐ of use, we randomly tested the functionality of toilets and drinking fountains. (c) full nutrition; Policy 600 Youth Discipline ☒ ☐ ☐ (d) contact with parent or attorney; ☒ ☐ ☐ Policy 600 Youth Discipline (e) exercise; Policy 600 Youth Discipline We interviewed youth housed at the ☒ ☐ ☐ facility, and detention staff and reviewed documentation to determine that the facility complies with the Title 15 minimum standards for this regulation. (f) medical services and counseling; Policy 600 Youth Discipline We interviewed youth, medical staff, and behavioral health staff in addition to ☒ ☐ ☐ reviewing documentation. The facility complies with the Title 15 minimum standards for this regulation. (g) religious services; ☒ ☐ ☐ Policy 600 Youth Discipline (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 600 Youth Discipline (i) the right to send and receive mail; ☒ ☐ ☐ Policy 600 Youth Discipline 7752 Yuba County Probation JH PRO 23-24 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (j) education; and, Policy 600 Youth Discipline We interviewed youth, detention staff, and education services staff. In addition, ☒ ☐ ☐ we reviewed documentation. The facility complies with the Title 15 minimum standards for this regulation. (k) rehabilitative programming. ☒ ☐ ☐ Policy 600 Youth Discipline The facility administrator shall establish rules of Policy 600 Youth Discipline conduct and disciplinary penalties to guide the We interviewed youth and detention conduct of youth. Such rules and penalties shall staff and reviewed random incident include both major violations and minor violations, reports that documents proof of practice be stated simply and affirmatively, and be made ☒ ☐ ☐ regarding disciplinary actions including available to all youth. Provision shall be made to both minor and major rule violations. provide accessible information to youth with We also observed the facility rules disabilities, limited English proficiency, or limited posted on the housing unit walls. literacy. 1391 DISCIPLINE PROCESS Policy 600 Youth Discipline The facility administrator shall develop and ☒ ☐ ☐ implement written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to Policy 600 Youth Discipline ☒ ☐ ☐ impose discipline for violation of rules; (b) prohibiting discipline to be delegated to any Policy 600 Youth Discipline ☒ ☐ ☐ youth; (c) definition of major and minor rule violations Policy 600 Youth Discipline and their consequences, and due process ☒ ☐ ☐ requirements; (d) trauma-informed approaches and positive Policy 600 Youth Discipline behavior interventions; The elements of this regulation are confirmed in the CPO Appointment and Qualification Letter dated August 31, 2022, received from Chief Probation Officer (CPO), James Arnold. ☒ ☐ ☐ The agency ensures that detention staff makes use of training that ensure developmentally appropriate, trauma- informed approaches to working with youth while implementing positive behavior intervention. (e) minor rule violations may be handled Policy 600 Youth Discipline informally by counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, 7752 Yuba County Probation JH PRO 23-24 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) major rule violations and the discipline Policy 600 Youth Discipline process shall be documented and require the following: Youth are oriented and understand that major rule violations are violations that directly affect the safety and security of ☒ ☐ ☐ the facility, and/or disrupt the normal operation of the facility and programming. We concluded that YSJH meets Title 15 minimum standards for this regulation. (1) written notice of violation prior to a Policy 600 Youth Discipline ☒ ☐ ☐ hearing; (2) accommodations provided to youth with Policy 600 Youth Discipline disabilities, limited literacy, and English ☒ ☐ ☐ language learners; (3) hearing by a person who is not a party to Policy 600 Youth Discipline ☒ ☐ ☐ the incident; (4) opportunity for the youth to be heard, Policy 600 Youth Discipline present evidence and testimony; We reviewed random incident reports. We also interviewed youth housed at the facility and detention staff. The facility does well in documenting that youth are, in a timely manner, provided the opportunity to appeal a discipline ☒ ☐ ☐ being imposed. The facility exceeds the due process requirements. A Disciplinary Review Team is comprised of detention and behavioral health staff. The team reviews recommended disciplinary sanctions and provides the youth an opportunity to be heard. (5) provision for youth to be assisted by staff Policy 600 Youth Discipline in the hearing process; ☒ ☐ ☐ We concluded that YSJH meets Title 15 minimum standards for this regulation. (6) provision for administrative review. Policy 600 Youth Discipline ☒ ☐ ☐ We concluded that YSJH meets Title 15 minimum standards for this regulation. (g) violations that result in a removal from camp Policy 600 Youth Discipline or commitment program, but not a return to ☒ ☐ ☐ court, will follow the due process provisions We concluded that YSJH meets Title 15 in subsection (e) above. minimum standards for this regulation. 7752 Yuba County Probation JH PRO 23-24 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE Policy 706 Communicable Diseases- DISEASES. Youth Procedure 705 Communicable The health administrator/responsible physician, Diseases- Youth in cooperation with the facility administrator and the local health officer, shall develop written To aid in confirming compliance with policies and procedures to address the Title 15 minimum standards for this ☒ ☐ ☐ identification, treatment, control and follow-up regulation, we reviewed the annual management of communicable diseases. The Medical/Mental, Nutrition, and policies and procedures shall address, but not be Environmental Health evaluations by limited to: qualified evaluators. We concluded that YSJH meets Title 15 minimum standards for this regulation. (a) Intake health screening procedures; Policy 706 Communicable Diseases- Youth Procedure 705 Communicable Diseases- Youth A complete health appraisal will be conducted by Health Services staff on ☒ ☐ ☐ all new intakes within 96 hours (excluding holidays) of their admission into detention. We interviewed medical personnel to help confirm compliance with the Title 15 minimum standards for this regulation. (b) Identification of relevant symptoms; Policy 706 Communicable Diseases- Youth ☒ ☐ ☐ Procedure 705 Communicable Diseases- Youth (c) Referral for medical evaluation; Policy 706 Communicable Diseases- Youth Procedure 705 Communicable Diseases- Youth ☒ ☐ ☐ We interviewed medical personnel to help confirm compliance with the Title 15 minimum standards for this regulation. (d) Treatment responsibilities during detention; Policy 706 Communicable Diseases- Youth ☒ ☐ ☐ Procedure 705 Communicable Diseases- Youth (e) Coordination with public and private To aid in confirming compliance with community-based resources for follow-up Title 15 minimum standards for this ☒ ☐ ☐ treatment; regulation, we interviewed medical and behavioral health personnel. 7752 Yuba County Probation JH PRO 23-24 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Applicable reporting requirements; and, Policy 706 Communicable Diseases- Youth ☒ ☐ ☐ Procedure 705 Communicable Diseases- Youth (g) Strategies for handling disease outbreaks. Policy 706 Communicable Diseases- Youth Procedure 705 Communicable Diseases- Youth To aid in confirming compliance with Title 15 minimum standards, we ☒ ☐ ☐ reviewed the annual Medical/Mental, Nutrition, and Environmental Health evaluations by qualified evaluators. We also interviewed medical personnel to help determine that YSJH meets the minimum requirements for this regulation. The policies and procedures shall be updated as Policy 706 Communicable Diseases- necessary to reflect communicable disease Youth priorities identified by the local health officer and Procedure 705 Communicable currently recommended public health Diseases- Youth interventions. ☒ ☐ ☐ Per policy, the physician, and the facility administrator, shall establish policies and procedures to ensure the quality and adequacy of health care services are assessed every two years. 7752 Yuba County Probation JH PRO 23-24 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1433 REQUESTS FOR HEALTH CARE Policy 702 Availability and Standards of SERVICES (EXCERPT) Care The health administrator, in cooperation with the The regulation requires that youth shall facility administrator, shall develop policy and be provided the opportunity to procedures to establish a daily routine for youth confidentially convey either through to convey requests for emergency and non- written or verbal communications, a emergency medical, dental and request for medical, dental, or behavioral/mental health care services. behavioral/mental health services. Currently, at the YSJH, youth request behavioral health services by submitting a “sick call slip” directly to detention staff/JCO. The detention staff forwards the youth’s behavioral health request for services to Control staff who notify behavioral health via email. ☒ ☐ ☐ This is not compliant with the minimum standards for this regulation as it relates to a confidential option to convey requests for mental health services. The agency is currently following complaint procedures as it relates to youth submitting medical services requests. Therefore, the facility will incorporate behavioral services request procedures with the current health services request procedure. The agency has taken a proactive approach in updating policy to reflect the changes in procedure. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 807 Youth Hygiene Procedure 800 Youth Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the ☒ ☐ ☐ institutional clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, Policy 807 Youth Hygiene easily laundered, in good repair, and free of holes and tears. We interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (b) The standard issue of climatically suitable Procedure 800 Youth Hygiene clothing for youth shall consist of but not be ☒ ☐ ☐ limited to: 7752 Yuba County Probation JH PRO 23-24 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Socks and serviceable footwear; Policy 807 Youth Hygiene We interviewed youth and reviewed documentation to determine that the ☒ ☐ ☐ facility meets compliance with the Title 15 minimum standards for this regulation. (2) Outer garments; ☒ ☐ ☐ Procedure 800 Youth Hygiene (3) New non-disposable underwear which Policy 807 Youth Hygiene shall remain with the youth throughout their stay, and; We interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (4) Undergarments, that are freshly Procedure 800 Youth Hygiene laundered and free of stains, including tee shirts and bras. We interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (c) Clothing is laundered at the temperature Policy 807 Youth Hygiene required by local ordinances for the Procedure 800 Youth Hygiene commercial laundries and dried completely ☒ ☐ ☐ in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene 1482 CLOTHING EXCHANGE Policy 807 Youth Hygiene Procedure 800 Youth Hygiene The facility administrator shall develop and implement written policies and site-specific We interviewed youth and reviewed procedures for the cleaning and scheduled documentation to determine that the exchange of clothing. Unless work, climatic facility meets compliance with the Title ☒ ☐ ☐ conditions, or illness necessitates more frequent 15 minimum standards for this exchange, outer garments, except for footwear, regulation. shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 804 Pest Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the ☒ ☐ ☐ facility administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7752 Yuba County Probation JH PRO 23-24 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS Policy 807 Youth Hygiene Procedure 800 Youth Hygiene There shall be written policies and site-specific procedures developed and implemented by the We interviewed youth and reviewed facility administrator for the availability of documentation to determine that the ☒ ☐ ☐ personal hygiene items. Each female youth shall facility meets compliance with the Title be provided with sanitary napkins, panty liners 15 minimum standards for this and tampons as requested. Each youth to be regulation. held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (b) Toothpaste; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (c) Soap; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (d) Comb; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (e) Shaving implements; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (f) Deodorant; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (g) Lotion; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (h) Shampoo; and, Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (i) Post-shower conditioning hair products. Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene Youth shall not be required to share any personal Policy 807 Youth Hygiene care items listed in items (a) through (d). Liquid Procedure 800 Youth Hygiene soap provided through a common dispenser is permitted. Youth shall not share disposable We interviewed youth and reviewed razors. Double edged safety razors, electric documentation to determine that the razors, and other shaving instruments capable of facility meets compliance with the Title ☒ ☐ ☐ breaking the skin, when shared among youth, 15 minimum standards for this shall be disinfected between individual uses by regulation. the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7752 Yuba County Probation JH PRO 23-24 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1486 PERSONAL HYGIENE Policy 807 Youth Hygiene Procedure 800 Youth Hygiene There shall be written policies and site specific procedures developed and implemented by the We interviewed youth and reviewed facility administrator for showering/bathing and ☒ ☐ ☐ documentation to determine that the brushing of teeth. Youth shall be permitted to facility meets compliance with the Title shower/bathe up on assignment to a housing 15 minimum standards for this unit and on a daily basis thereafter and given an regulation. opportunity to brush their teeth after each meal. 1487 SHAVING Policy 607 Grooming Procedure 604 Grooming Youth shall have access to a razor daily, unless their appearance must be maintained for We interviewed youth and reviewed reasons of identification in Court. All youth shall documentation to determine that the ☒ ☐ ☐ have equal opportunity to shave face and body facility meets compliance with the Title hair. The facility administrator may suspend this 15 minimum standards for this requirement in relation to youth who are regulation. considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Policy 607 Grooming Procedure 604 Grooming Hair care services shall be available in all Policy 807 Youth Hygiene juvenile facilities. Youth shall receive hair care Procedure 800 Youth Hygiene services monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, We interviewed youth and reviewed ☒ ☐ ☐ by a method approved by the State Board of documentation to determine that the Barbering and Cosmetology. facility meets compliance with the Title 15 minimum standards for this regulation. 1500 STANDARD BEDDING AND LINEN Policy 807 Youth Hygiene ISSUE Procedure 800 Youth Hygiene Clean laundered, suitable bedding and linens, in We interviewed youth and reviewed good repair, shall be provided for each youth ☒ ☐ ☐ documentation to determine that the entering a living area who is expected to remain facility meets compliance with the Title overnight, shall include, but not be limited to: 15 minimum standards for this regulation. (a) One mattress or mattress-pillow Policy 807 Youth Hygiene combination which meets the requirements ☒ ☐ ☐ Procedure 800 Youth Hygiene of Section 1502 of these regulations; (b) One pillow and a pillow case unless provided Policy 807 Youth Hygiene for in (a) above; ☒ ☐ ☐ Procedure 800 Youth Hygiene (c) One mattress cover and a sheet or two Policy 807 Youth Hygiene sheets; ☒ ☐ ☐ Procedure 800 Youth Hygiene (d) One towel; and, Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (e) One blanket or more, up on request Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene 7752 Yuba County Probation JH PRO 23-24 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1501 BEDDING LINEN EXCHANGE Policy 807 Youth Hygiene Procedure 800 Youth Hygiene The facility administrator shall develop and implement site specific written policies and We interviewed youth and reviewed procedures for the scheduled exchange of documentation to determine that the ☒ ☐ ☐ laundered bedding and linen issued to each facility meets compliance with the Title youth housed. Washable items such as sheets, 15 minimum standards for this mattress covers, pillow cases and towels shall regulation. be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or Policy 807 Youth Hygiene laundered once a month. ☒ ☐ ☐ Procedure 800 Youth Hygiene 1510 FACILITY SANITATION, SAFETY AND Policy 800 Sanitation Inspections MAINTENANCE Policy 802 Housekeeping and Maintenance The facility administrator shall develop and implement written policies and site-specific We interviewed youth and reviewed procedures for the maintenance of an documentation to determine that the acceptable level of cleanliness, repair and safety facility meets compliance with the Title throughout the facility. The plan shall provide for 15 minimum standards for this a regular schedule of housekeeping tasks, ☒ ☐ ☐ regulation. equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7752 Yuba County Probation JH PRO 23-24 - 69 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐Vio ☒ ☐ Section 300 of the Welfare and Institutions Code (WIC) lation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐Vio ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). lation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐Vio ☒ ☐ separated from minors. lation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the ☐Vio ☒ ☐ facility in a manner that allows contact with minors. lation 7752 Yuba County Probation JH PRO 23-24 - 70 - J453 JUV PRO-Eff. 01-01-2019 BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7752 FACILITY: Yuba/Sutter Juvenile Hall TYPE: JH RC: 45 FIELD REPRESENTATIVE: Forrest Coleman DATE: March 2, 2023 PRE 1997 Dimensions are based on CYA data 1998 Dimensions are based Corrections Standards Authority ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Intake Holding Pre 1997 1 (1) (1) (71.67 sq. feet) 1 Bench (1 ft. x 4 ft.). The restroom facility is located in an adjacent hallway. Primary Living Unit A wing Single Pre 1997 7 1 1 7 77 sq. feet 1 1 1 A wing does have one camera room located in room A- 1 and it is only used for youth placed on suicide watch. B wing Single Pre 1997 3 1 1 3 77 sq. feet 1 1 1 At the time of the inspection, B wing was used to house male detention youth. Double Pre 1997 5 2 2 10 1 1 1 The second bunk is affixed to the wall. C wing Single Pre 1997 3 1 1 3 77 sq. feet 1 1 1 Double Pre 1997 5 2 2 10 1 1 1 The second bunk is affixed to the wall. D wing Single Pre 1997 7 1 1 7 77 sq. feet 1 1 1 Dayroom Pre 1997 1 1,128 sq. feet 6 Shared by Units A, B, C, and D. E wing Single Pre 1997 9 1 9 9 77 sq. feet 1 1 1 At the time of the inspection E wing was the quarantine wing. Double Pre 1997 3 2 2 6 108 sq. feet 1 1 1 Dayroom Pre 1997 1 870 sq. feet 3 1 shower/tub. Central Day Pre 1997 1 1,248 sq. feet Room Dining 1998 1 1072 Sq. Feet This area is shared with the adjacent camp. Classroom Pre 1997 2 #1 - 835.8 sq. feet *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7752 Yuba County Probation JH LASE 23-24 - 1 - Juv LAS.dot;BOC 460(1/6/97) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S #2 - 881.2 sq. feet Special Double 1998 7 2 2 14 100 Sq. Ft. 1 1 1 All wet rooms. Handling Unit1 Single 1998 1 1 1 1 100 Sq. Ft. 1 1 1 Wet room, handicapped accessible. Dayroom 1998 1 968 Sq. Ft. 3 Outdoor 1998 1 1960 Sq. Ft. Secure recreation space for SYTF and currently Rec unoccupied pending repairs. Space Classroom 1998 1 594 Sq. Ft. SYTF Classroom. 15 youth. Note: 1 Unit was vacant in the 2010-12 inspection. Taken offline in 2011. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7752 Yuba County Probation JH LASE 23-24 - 2 - Juv LAS.dot;BOC 460(1/6/97) PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7752 FACILITY NAME: Yuba/Sutter Juvenile Hall FACILITY TYPE: JH CONSTRUCTION/REMODEL DATE(S): Construction (1976); Addition (1995); Addition (2002) FIELD REPRESENTATIVE: Forrest Coleman DATE: March 2, 2023 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: 2002 – New 15-bed Maximum Security Unit. ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) Removed Weapon locker from inside booking area (2006). The weapon locker is now located outside of A. Holding Rooms:  the booking area at the sally port entrance. 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated  capacity based on floor space; 3. Provide access to water closets and wash basins at  a ratio of a 1:8; and 4. Provide access to drinking fountain.  B. Provide access to telephone.  C. Provide access to private room(s) for interviews.  MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out  routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100  unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH)  A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6;  2. Washbasins at a ratio of 1:6;  3. Water closets at a ratio of 1:6 or water closet and  one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff.  B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or  plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if  room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) 7 X 11.  Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4272 (Juvenile Halls and Special Purpose Juvenile Halls) and 4323 (camps and ranches). 7752 Yuba County Probation JH PHY 23-24 1 J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) 10 rooms have been converted to double rooms. Bunks were added. Each room has 77 square feet of  Contain a minimum of 800 cubic feet of airspace and 100 floor space. square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP)  Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain,  wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each  sleeping area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10;  C. Access to toilets at a ratio of 1:10 or toilet and one  urinal for every 15 boys; and, D. Access to a drinking fountain.  BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are:  A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches  off the floor; and, C. Mattresses are made of a fire retardant material.  INTERVIEW ROOMS (JH, SPJH & CAMP)  A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for  conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk level  and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Two classrooms as well as a common space within the building are used. Each classroom contains a minimum of 160 square feet with a  teacher's desk and work area, and a minimum of 28 square The Special Housing Unit has a separate classroom. feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) Shared with Camp.  There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square  feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). 7752 Yuba County Probation JH PHY 23-24 2 J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS B. There is outdoor and/or multipurpose (gymnasium) space consisting of:  1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than 40,  and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with  a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening  recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP)  A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity  storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space  for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the  room; B. 10 feet by 20 feet floor dimensions; and,  C. 1600 cubic feet of air space with a minimum ceiling height  of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations:  a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7752 Yuba County Probation JH PHY 23-24 3 J455 PHY Pre-98.dot (9/98) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7754 FACILITY NAME: Maxine Singer Youth Guidance Center (Camp Singer) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Matt Ricardy, Superintendent; Brent Hungrige, Deputy Superintendent (JH); Laura Topete, Deputy Superintendent (JH); Hugo Garcia, RN Wellpath; Victoria Rice, Intervention Counselor; Jason Roper, Social Worker; Curtis Dorsey, Supervising Juvenile Correction Officer; Donal Kessler, Food Services Supervisor (acting); Jason Pfeffer, Juvenile Correction Officer II; Angie Bracco, Teacher; Barinder Singh, Supervising Nurse; Male youth 18; Male youth 16. Random youth. FIELD REPRESENTATIVE: Forrest Coleman DATE: March 2, 2023 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF The Maxine Singer Youth Guidance Center BUILDING AND GROUNDS (Camp Singer) is on the same grounds and adjacent to the Yuba-Sutter Juvenile Hall. On an annual basis, or as otherwise required by law, Inspections and evaluations were performed each juvenile facility administrator shall obtain a concurrently between the two facilities. documented inspection and evaluation from the following: Due to this inspection being conducted two ☒ ☐ ☐ months into the 2023-2024 inspection cycle, we requested that the agency provide all "County Inspections and Evaluation of Grounds" inspection reports that occurred following the agencies prior February 2022 Board of State and Community Corrections (BSCC) inspection. (A) County building inspection by agency designated by Completed on June 2, 2022, and inspected the Board of Supervisors to approve building safety; by Building Inspector, Rob Garramore. ☒ ☐ ☐ Several repairs were identified with a recommended re-inspection to occur once repairs are completed. (B) Fire authority having jurisdiction, including a fire Completed on June 7, 2022, and inspected clearance as required by Health and Safety Code ☒ ☐ ☐ by Fire Marshall Inspector David Clark. Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental Health – Inspection Health and Safety Code Section 101045; completed on September 21, 2022 by EH Technician, Kathrynne Viola Nutritional – Evaluation completed on November 18, 2022 by Katherine Williams, ☒ ☐ ☐ Chief Clinical Dietitian for Adventist Health Dameron Hospital, Stockton Ca. Medical/Mental Health - Evaluated on October 31, 2022 by Local Health Officer, Phuong Luu, MD. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7754 Yuba County Probation Camp PRO 23-24 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) County superintendent of schools on the adequacy Evaluated on March 1, 2022 by Yolo County of educational services and facilities as required in OE Principle, Gayelynn Gerehart. ☒ ☐ ☐ Section 1370; (E) Juvenile court as required by Section 209 of the Inspection completed on June 23, 2022 by ☒ ☐ ☐ Welfare and Institutions Code Presiding Judge, Debra L. Givens. (F) Juvenile Justice Commission as required by Section Completed on June 23, 2022 by Juvenile 229 of the Welfare and Institutions Code or Probation Justice Commissioners. ☒ ☐ ☐ Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS Policy and procedure manual, Section 100 BSCC Note: Compliance with this section is Organizational Structure, Appointment, and determined by receipt of the Chief Probation Officer’s Responsibility certification letter confirming that all elements of regulation are met. An Appointment and Qualification Letter, (a) Appointment dated July 6, 2022, was received from Chief ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, Probation Officer (CPO), James Arnold director or facility manager in charge of its program and confirming that the element of this regulation employees. Such superintendent, director, facility meets Title 15 compliance. manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess Policy and procedure manual section 1200 knowledge, skills and abilities appropriate to Recruitment and Selection their job classification and duties in accordance The Maxine Singer Youth Guidance Center with applicable civil service or merit system (Camp Singer) is on the same grounds and rules; adjacent to the Yuba-Sutter Juvenile Hall. The two facilities conduct staff training together. Cross-training the staff provides an ☒ ☐ ☐ opportunity to utilize staff from either facility if needed. In addition, Camp Singer abides by the same policies and procedures, as well as the Title 15 regulations including, but not limited to, training and qualifications. (2) require a medical evaluation and physical Policy and procedure manual section 1200 examination including tuberculosis screening Recruitment and Selection test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the Policy and procedure manual section 1200 selection and training requirements adopted by Recruitment and Selection the Board pursuant to Section 6035 of the Penal The Board of State and Community Code; and ☒ ☐ ☐ Corrections, Standard and Training for Corrections (STC) Division reports that Camp Singer meets Title 15 minimum standards for staff training requirements. (4) conduct a criminal records review, on each new Policy and procedure manual section 1200 employee, and psychological examination in Recruitment and Selection ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. 7754 Yuba County Probation Camp PRO 23-24 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Contract personnel, volunteers, and other non- Policy 100 employees of the facility, who may be present at the facility, shall have such clearance and qualifications Unless always supervised, all contract as may be required by law, and their presence at the personnel, volunteers, and other non- facility shall be subject to the approval and control of ☒ ☐ ☐ members of the facility, who may be present the facility manager. at the facility, have had such clearance and qualifications as may be required by law and their presence is subject to the approval and control of the Chief Probation Officer. 1321 STAFFING As previously stated in this report, Camp Singer is directly adjacent to the Yuba-Sutter Each juvenile facility shall: Juvenile Hall. The two facilities abide by the same policies and procedures, including, but not limited to, staffing requirements. Camp Singer complies with the Title 15 minimum standards for this regulation. a) have an adequate number of personnel sufficient to Policy 216 Staffing carry out the overall facility operation and its Policy 200 Supervision of Youth, and Policy programming, to provide for safety and security of 219 Supervision Staffing Levels youth and staff, and meet established standards and regulations; We reviewed the above policies and procedures as well as the Agency’s Organization Chart, random weekly staff ☒ ☐ ☐ schedule, and daily unit schedule covering the time from the agency’s prior inspection dated February 25, 2022, to the present. In addition, we made personal observations. We were able to conclude that Camp Singer meets Title 15 minimum standards for this regulation. b) ensure that no required services shall be denied Policy 216 Staffing, Policy 200 Supervision because of insufficient numbers of staff on duty of Youth, and Policy 219 Supervision Staffing absent exigent circumstances; Levels At the time of the inspection, Camp Singer staffing consisted of: 1-Deputy Superintendent, 3-Supervising Corrections Officers, and 12-Juvenile Corrections officers Detention staff from the adjacent Juvenile Hall provide additional youth supervision support. ☒ ☐ ☐ Per the above policy, the Superintendent shall ensure that a staffing plan conforming to the type and size of this facility is prepared and maintained as described in the policy. Through our review of the above policy, documentation review, personal observations, as well as through interviews with youth housed at the camp, and camp staff, Camp Singer regularly ensures that the staffing is adequate, and that programming and services are not cancelled because of staffing issues. 7754 Yuba County Probation Camp PRO 23-24 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) have a sufficient number of supervisory level staff to Policy 216 Staffing, Policy 200 Supervision ensure adequate supervision of all staff members; of Youth, and Policy 219 Supervision Staffing Levels After a review of the daily staff schedule, interviews with youth housed at the facility, and staff, there is a Supervising Juvenile Corrections Officer (SJCO) or a Juvenile Corrections Officer (JCO), working in their ☒ ☐ ☐ respective capacities, present at the facility in each shift. The SJCO supervises the camp. When assigned to temporarily oversee overall facility operations, the Lead JCO is referred to as the Officer in Charge (OIC). The facility’s Deputy Superintendent is responsible for the daily overall operations of the facility. d) have a clearly identified person on duty at all times Policy 216 Staffing, Policy 200 Supervision who is responsible for operations and activities and of Youth, and Policy 219 Supervision Staffing has completed the Juvenile Corrections Officer Core Levels Course and PC 832 training; A Supervisor is assigned to each shift. The facility utilizes Control Room staff to document when camp staff and the shift supervisor arrive for their shift. We observed that the identification of the shift supervisor is not clearly identified to camp staff upon ☒ ☐ ☐ arrival at their respective shifts. Through technical assistance, we recommended that the facility post the assigned Supervisor or Officer in Charge in a location available, prior to starting their shift, for staff to clearly identify who will be overseeing the day’s facility operations and activities. The agency is making considerations to make the recommended changes. e) have at least one staff member present on each Policy 216 Staffing, Policy 200 Supervision living unit whenever there are youth in the living unit; of Youth, and Policy 219 Supervision Staffing Levels Through personal observations, and ☒ ☐ ☐ interviews with staff and youth housed at the facility, we observed Camp Singer regularly ensuring there is always staff present in the unit or where youth are present. Youth are never left unsupervised. f) have sufficient food service personnel relative to the Policy 216 Staffing Plan, Policy 200 number and security of living units, including staff Supervision of Youth, and Policy 219 qualified and available to: plan menus meeting Supervision Staffing Levels nutritional requirements of youth; provide kitchen The facility has one (1) Food Service supervision; direct food preparation and servings; ☒ ☐ ☐ Supervisor and one (1) full-time cook. At the conduct related training programs for culinary staff; time of the inspection, the food services and maintain necessary records; or, a facility may program was as follows: serve food that meets nutritional standards prepared 5 Kitchen Staff; 1 Supervisor, 2 Line Staff by an outside source; Cooks, 1 vacant cook, 3 Extra-Help Cooks. 7754 Yuba County Probation Camp PRO 23-24 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, Policy 216 Staffing Plan, Policy 200 medical, dental, mental health, building Supervision of Youth, and Policy 219 maintenance, transportation, control room, facility Supervision Staffing Levels security and other support staff for the efficient There is one Administrative Service Officer management of the facility, and to ensure that youth for the JH and Camp. supervision staff shall not be diverted from We observed that the Education Department supervising youth; and, was experiencing significant staffing issues ☒ ☐ ☐ with their credentialed teaching staff, creating inconsistencies in providing youth educational services. The lack of education services staff was corrected immediately following the inspection. A certified teacher was assigned to provide required coverage until a currently vacant teacher position is filled. h) assign sufficient youth supervision staff to provide Policy 216 Staffing Plan, Policy 200 continuous wide-awake supervision of youth, subject Supervision of Youth, and Policy 219 to temporary variations in staff assignments to meet Supervision Staffing Levels special program needs. Staffing shall be in We interviewed staff, and reviewed housing compliance with a minimum youth-staff ratio for the unit logs, programming schedules, and ☒ ☐ ☐ following facility types: employee daily schedules. Camp Singer regularly provides youth supervision staffing levels that enable the facility to meet the Title 15 minimum standards for this regulation. (1) Juvenile Halls (minimum youth-staff ratio) Camp Singer is not a Juvenile Hall. The (A) during the hours that youth are awake, one wide- below section A thru E is not applicable to ☐ ☐ ☒ awake youth supervision staff member on duty for this facility. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or ☐ ☐ ☒ maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum Camp Singer is not a Special Purpose youth-staff ratio) Juvenile Hall. The below section A thru E is (A) during hours that youth are awake, one wide-awake ☐ ☐ ☒ not applicable to this facility. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; 7754 Yuba County Probation Camp PRO 23-24 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or ☐ ☐ ☒ maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Policy 219 Supervision Staffing Levels (A) during the hours that youth are awake, one wide- Camp Singer population at the time of the ☒ ☐ ☐ awake youth supervision staff member on duty for inspection was 8. each 15 youth in the camp population; (B) during the hours that youth are confined to their room Policy 219 Supervision Staffing Levels for the purpose of sleeping, one wide-awake youth ☒ ☐ ☐ supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Policy 219 Supervision Staffing Levels members on duty at all times, regardless of the number of youth in residence, unless arrangements ☒ ☐ ☐ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty Policy 219 Supervision Staffing Levels who is the same gender as youth housed in the Through documentation review, personal facility; observations, and interviews with youth and ☒ ☐ ☐ camp staff, the facility regularly ensures there is always male staff on duty. Camp Singer does not currently house female youth. (E) in addition to the minimum staff to youth ratio Policy 219 Supervision Staffing Levels required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the function of ☒ ☐ ☐ the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties Policy 219 Supervision Staffing Levels such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION Policy 300 Member Orientation, Policy 303 AND TRAINING Training, and Policy 104 Post Orders (a) Prior to assuming any responsibilities each youth The Appointments and Qualifications Letter ☒ ☐ ☐ supervision staff member shall be properly oriented dated July 6, 2022, was received from Chief to their duties, including: Probation Officer (CPO), James Arnold, certifying that the elements of these sections of the Title 15 regulation meet compliance. 7754 Yuba County Probation Camp PRO 23-24 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) youth supervision duties; Policy 300 Member Orientation, Policy 303 Training, and Policy 104 Post Orders ☒ ☐ ☐ The Training Officer provides training follow- up with the new hire that has been assigned to him/her. (2) scope of decisions they shall make; Policy 300 Member Orientation, Policy 303 ☒ ☐ ☐ Training, and Policy 104 Post Orders (3) the identity of their supervisor; Policy 300 Member Orientation, Policy 303 ☒ ☐ ☐ Training, and Policy 104 Post Orders (4) the identity of persons who are responsible to Policy 300 Member Orientation, Policy 303 ☒ ☐ ☐ them; Training, and Policy 104 Post Orders (5) persons to contact for decisions that are beyond Policy 300 Member Orientation, Policy 303 ☒ ☐ ☐ their responsibility; and Training, and Policy 104 Post Orders (6) ethical responsibilities. Policy 300 Member Orientation, Policy 303 ☒ ☐ ☐ Training, and Policy 104 Post Orders (b) Prior to assuming any responsibility for the Policy 300 Member Orientation, Policy 303 supervision of youth, each youth supervision staff Training, and Policy 104 Post Orders member shall receive a minimum of 40 hours of facility-specific orientation, including: According to the Board of State and Community Corrections’ Standard and Training for Corrections (STC) Division, Camp Singer ensures each youth ☒ ☐ ☐ supervision staff member shall receive a minimum of 40 hours of facility-specific orientation training prior to assuming supervision of youth. The Camp Singer Deputy Superintendent ensures that staff meets mandated training requirements. (1) individual and group supervision techniques; Policy 300 Member Orientation, Policy 303 ☒ ☐ ☐ Training, and Policy 104 Post Orders (2) regulations and policies relating to discipline and Policy 300 Member Orientation, Policy 303 rights of youth pursuant to law and the provisions ☒ ☐ ☐ Training, and Policy 104 Post Orders of this chapter; (3) basic health, sanitation and safety measures; Policy 300 Member Orientation, Policy 303 Training, and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (4) suicide prevention and response to suicide Policy 300 Member Orientation, Policy 303 attempts Training, and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included, but was not limited to, suicide prevention and safety checks. (5) policies regarding use of force, de-escalation Policy 300 Member Orientation, Policy 303 techniques, chemical agents, mechanical and Training, and Policy 104 Post Orders physical restraints; ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (6) review of policies and procedures referencing Policy 300 Member Orientation, Policy 303 trauma and trauma-informed approaches; Training, and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. 7754 Yuba County Probation Camp PRO 23-24 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) procedures to follow in the event of Policy 300 Member Orientation, Policy 303 emergencies; Training, and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (8) routine security measures, including facility Policy 300 Member Orientation, Policy 303 perimeter and grounds; Training, and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (9) crisis intervention and mental health referrals to Policy 300 Member Orientation, Policy 303 mental health services; Training, and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (10) documentation; and Policy 300 Member Orientation, Policy 303 Training, and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (11) fire/life safety training Policy 300 Member Orientation, Policy 303 Training, and Policy 104 Post Orders ☒ ☐ ☐ The initial training of youth supervision staff included the elements of this section. (c) Prior to assuming sole supervision of youth, each Policy 300 Member Orientation, Policy 303 youth supervision staff member shall successfully Training, and Policy 104 Post Orders complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Through interviews with food services staff Code Section 6035. and youth housed at Camp Singer, we learned that food service personnel were providing sole supervision of youth in the dining hall. This is noncompliant with Title 15 regulations. ☒ ☐ ☐ Per Title 15 regulation requirements, supervision staff members shall successfully complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section 6035, prior to providing sole supervision to youth. Prior to completing the inspection, this item of noncompliance was corrected. The food service personnel will no longer provide sole supervision of youth. (d) Prior to exercising the powers of a peace officer Policy 300 Member Orientation, Policy 303 youth supervision staff shall successfully complete Training, and Policy 104 Post Orders training pursuant to Section 830 et seq. of the Penal ☒ ☐ ☐ Code. The initial training of youth supervision staff included meets minimum standards for this regulation. 7754 Yuba County Probation Camp PRO 23-24 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY Policy 402 Fire Suppression Pre-Planning, Whenever there is a youth in a juvenile facility, there shall and Policy 402 Fire Safety be at least one wide awake person on duty at all times The Appointment and Qualifications letter who meets the training standards established by the dated July 6, 2022, was received from Chief Board for general fire and life safety which relate Probation Officer (CPO), James Arnold, specifically to the facility. certifying that the elements of these sections of the Title 15 regulation meet compliance. ☒ ☐ ☐ A Fire Suppression Pre-Plan has been developed in conjunction with the Marysville Fire Department. All staff shall receive Fire and Life Safety Training either through CORE training or other contracted certified providers. Camp Singer meets Title 15 minimum standards for this regulation. 1324 POLICY AND PROCEDURES MANUAL Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance- All facility administrators shall develop, publish, and Based Goals and Objectives implement a manual of written policies and procedures that address, at a minimum, all regulations that are A letter dated February 8, 2022, provided by applicable to the facility. Such a manual shall be made Juvenile Hall, Deputy Superintendent, Matt available to all employees, reviewed by all employees, Ricardy, confirmed that an annual ☒ ☐ ☐ and shall be administratively reviewed at a minimum administrative review of the policy and every two years, and updated, as necessary. Those procedures manual was conducted. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board Overall, the agency has provided on request. documentation to support its ongoing ability The manual shall include: to maintain Title 15 compliance with this regulation. (a) table of organization, including channels of Policy 107 Annual Facility Inspection and communications and a description of job ☒ ☐ ☐ Policy 102 Annual Review and Performance- classifications; Based Goals and Objectives (b) responsibility of the probation department, purpose Policy 107 Annual Facility Inspection and of programs, relationship to the juvenile court, the Policy 102 Annual Review and Performance- Juvenile Justice/Delinquency Prevention Based Goals and Objectives Commission or Probation Committee, probation staff, school personnel and other agencies that are In review of annual inspection reports by the involved in juvenile facility programs; Juvenile Court, the Juvenile Justice Commission, and through interviews with the ☒ ☐ ☐ probation staff, school personnel, and other agencies, all collaborative partners have a clear and articulable understanding of their roles and expectations as they relate to the relationship, responsibilities, and purpose of programs outlined by the Yuba County Probation Department’s policy and procedure manual. (c) responsibilities of all employees; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance- Based Goals and Objectives ☒ ☐ ☐ Camp staff have access to the policy and procedure manuals in hard copy and/or electronic format. (d) initial orientation and training program for Policy 107 Annual Facility Inspection and employees; ☒ ☐ ☐ Policy 102 Annual Review and Performance- Based Goals and Objectives 7754 Yuba County Probation Camp PRO 23-24 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) initial orientation, including safety and security issues Policy 107 Annual facility Inspection and and anti-discrimination policies, for support staff, Policy 102 Annual Review and Performance- contract employees, school, mental/behavioral Based Goals and Objectives health and medical staff, program providers and Prior to initial entry to the facility, Camp ☒ ☐ ☐ volunteers; Singer ensures new support staff, contractors, and/or volunteers undergo a safety/security briefing and must complete the initial orientation training. (f) maintenance of record-keeping, statistics and Policy 107 Annual Facility Inspection and communication system to ensure: ☒ ☐ ☐ Policy 102 Annual Review and Performance- Based Goals and Objectives (1) efficient operation of the juvenile facility; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance- Based Goals and Objectives ☒ ☐ ☐ Typed Control Room logs and Pod programming forms are the main means of record keeping of day-to-day programming and facility operations. (2) legal and proper care of youth; Policy 107 Annual Facility Inspection and ☒ ☐ ☐ Policy 102 Annual Review and Performance- Based Goals and Objectives (3) maintenance of individual youth's records; Policy 107 Annual Facility Inspection and ☒ ☐ ☐ Policy 102 Annual Review and Performance- Based Goals and Objectives (4) supply of information to the juvenile court and Policy 107 Annual Facility Inspection and those authorized by the court or by the law; and, Policy 102 Annual Review and Performance- Based Goals and Objectives ☒ ☐ ☐ The agency utilizes a case management system for communication and record keeping with the courts, juvenile probation, and statistical data collection. (5) release of information regarding youth. Policy 107 Annual Facility Inspection and ☒ ☐ ☐ Policy 102 Annual Review and Performance- Based Goals and Objectives (g) ethical responsibilities; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance- Based Goals and Objectives As part of the annual review, all Camp Singer ☒ ☐ ☐ staff participate in a policy and procedures update training that includes but is not limited to trauma, culturally, and gender-responsive informed approaches and techniques to utilize in working with youth. (h) trauma-informed approaches; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance- Based Goals and Objectives ☒ ☐ ☐ As part of the annual review, all Camp Singer staff participate in a policy and procedures update training that includes but is not limited to trauma, informed approaches, and techniques to utilize in working with youth. 7754 Yuba County Probation Camp PRO 23-24 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) culturally responsive approaches; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance- Based Goals and Objectives ☒ ☐ ☐ As part of the annual review, all camp staff participate in a policy and procedures update training that includes but is not limited to culturally responsive approaches and techniques to utilize in working with youth. (j) gender responsive approaches; Policy 107 Annual Facility Inspection and Policy 102 Annual Review and Performance- Based Goals and Objectives ☒ ☐ ☐ As part of the annual review, all camp staff participate in a policy and procedures update training that includes but is not limited to gender-responsive approaches and techniques to utilize in working with youth. (k) a non-discrimination provision that provides that all Policy 608 Youth Non-discrimination youth within the facility shall have fair and equal access to all available services, placement, care, We reviewed the above policy, orientation treatment, and benefits, and provides that no person packets, and interviewed youth to conclude shall be subject to discrimination or harassment on that the facility meets compliance with the the basis of actual or perceived race, ethnic group elements of this regulation. ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 107 Annual Facility Inspection and chemical agents related security devices, and Policy 102 Annual Review and Performance- weapons and ammunition, where applicable; ☒ ☐ ☐ Based Goals and Objectives (m) establishment of procedures for collection of Medi- Policy 102 Annual Review and Performance- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ Based Goals and Objectives youth; and, (n) establishment of a policy that prohibits all forms of Policy 102 Annual Review and Performance- sexual abuse, sexual assault and sexual Based Goals and Objectives harassment. The policy shall include an approach to preventing, detecting and responding to such ☒ ☐ ☐ conduct and any retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 402 Fire Suppression Pre-Planning and Policy 402 Fire Safety The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with the ☒ ☐ ☐ Overall, based on the documentation State Fire Marshal, in developing a plan for fire safety provided, the facility meets compliance with which shall include, but not be limited to: the elements contained in this section of the Title 15 regulations. a) a fire prevention plan to be included as part of the Policy 402 Fire Suppression Pre-Planning manual of policy and procedures; ☒ ☐ ☐ and Policy 402 Fire Safety 7754 Yuba County Probation Camp PRO 23-24 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) monthly fire and life safety inspections by facility We requested a review of the facility’s staff with two-year retention of the inspection monthly fire and life safety inspection record; documentation from its prior BSCC inspection on February 25, 2022, to the ☒ ☐ ☐ present. We were impressed with the attention to detail and the comprehensive format of the fire and life safety inspections. c) fire prevention inspections as required by Health Policy 402 Fire Suppression Pre-Planning and Safety Code Section 13146.1(a) and (b); and Policy 402 Fire Safety ☒ ☐ ☐ A Fire authority inspection was completed on June 7, 2022, and inspected by Fire Marshall inspector, David Clark. d) an evacuation plan; Policy 402 Fire Suppression Pre-Planning ☒ ☐ ☐ and Policy 402 Fire Safety e) documented fire drills not less than quarterly; Policy 402 Fire Suppression Pre-Planning and Policy 402 Fire Safety We requested a review of quarterly fire drill documentation from its prior BSCC inspection on February 25, 2022, to present. Dates of fire drill were provided accordingly. To aide in confirming compliance, and to ☒ ☐ ☐ enhance safety measures, we discussed favorable outcomes when developing a fire drill document that details specifics about a fire drill, such as where the drill occurred, staff and youth accounted for, end time, lessons learned, etc. The facility was receptive to our suggestions. f) a written plan for the emergency housing of youth in Policy 402 Fire Suppression Pre-Planning the case of fire; and, and Policy 402 Fire Safety There is a “Mutual Aide Memorandum of ☒ ☐ ☐ Understanding” between Yuba and Placer counties for the mutual provisions of “Non- Exclusive”, temporary secure detention in the event of an emergency evacuation. g) development of a fire suppression pre-plan in Policy 402 Fire Suppression Pre-Planning cooperation with the local fire department. ☒ ☐ ☐ and Policy 402 Fire Safety 1326 SECURITY REVIEW Section 1326 Annual Security Review Each facility administrator shall develop policies and A letter provided by Deputy Superintendent, procedures to annually review, evaluate, and document Laura Topete, dated August 19, 2022, security of the facility. The review and evaluation shall confirms that an annual administrative include internal and external security, including, but not ☒ ☐ ☐ security review was conducted. We limited to, key control, equipment, and staff training. commend Deputy Superintendent Topete on her performance of a well detailed and comprehensive annual security review. 1327 EMERGENCY PROCEDURES Policy 404 Emergency evacuation and Policy The facility administrator shall develop facility-specific 400 Facility Emergencies policies and procedures for emergencies that shall ☒ ☐ ☐ Camp Singer meets compliance with the include, but not be limited to: elements contained in this section of the Title 15 regulations. (a) escape, disturbances, and the taking of hostages; Policy 404 Emergency evacuation and Policy ☒ ☐ ☐ 400 Facility Emergencies 7754 Yuba County Probation Camp PRO 23-24 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) civil disturbance, active shooter and terrorist attack; Policy 404 Emergency evacuation and Policy ☒ ☐ ☐ 400 Facility Emergencies (c) fire and natural disasters; Policy 404 Emergency Evacuation and ☒ ☐ ☐ Policy 400 Facility Emergencies (d) periodic testing of emergency equipment; Policy 404 Emergency Evacuation and ☒ ☐ ☐ Policy 400 Facility Emergencies (e) emergency evacuation of the facility; and Policy 404 Emergency Evacuation and Policy 400 Facility Emergencies There is a “Mutual Aide Memorandum of ☒ ☐ ☐ Understanding” between Yuba and Placer counties for the mutual provisions of “Non- Exclusive”, temporary secure detention in the event of an emergency evacuation. (f) a program to provide all youth supervision staff with Policy 404 Emergency Evacuation and an annual review of emergency procedures. Policy 400 Facility Emergencies The Deputy Superintendent letter, dated August 19, 2022, confirms that an annual administrative security/emergency review ☒ ☐ ☐ was conducted. In addition, the agency provided training records showing that youth supervision staff participate in an annual training titled “Emergency Procedures Review”. 1328 SAFETY CHECKS Policy 501 Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed random months of Safety observation of youth at a minimum of every 15 minutes, Checks logs from Camp Singer’s prior BSCC at random or varied intervals during hours when youth inspection on February 25, 2022, to the are asleep or when youth are in their rooms, confined in present. We confirmed that safety checks holding cells or confined to their bed in a dormitory. were conducted per Title 15 minimum Supervision is not replaced, but may be supplemented standards. by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive We discussed and provided best outcome behavior and to summon aid in emergencies. All safety recommendations that primarily focused on checks shall be documented with the actual time the the absence of critical information that is not check is completed. clearly and/or consistently detailed on the safety check form, such as, which Pod the check is being conducted on and the names ☒ ☐ ☐ of staff working the Pod who are conducting the safety checks. Fortunately, the agency is in the final stages of incorporating the Guardian RFID inmate tracking software. The software will resolve issues discussed by providing detailed information associated with safety checks. The agency acknowledged that, prior to incorporating the RFID Guardian system, it is very important to consistently provide dates, names of youth, and the room number for the youth remaining in his/her room, indicate the Pod, and the staff working the Pods who are conducting the safety checks. 7754 Yuba County Probation Camp PRO 23-24 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Policy 707 Suicide Prevention, and Intervention, and Procedure 706 The facility administrator, in collaboration with the healthcare and behavioral/mental health The review of the above policy and administrators, shall plan and implement written policies interviews with behavioral and medical and procedures which delineate a Suicide Prevention ☒ ☐ ☐ health staff confirmed that Camp Singer Plan. The plan shall consider the needs of youth meets Title 15 minimum standards for this experiencing past or current trauma. Suicide prevention regulation. responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Policy 707 Suicide Prevention, and 1322, Youth Supervision Staff Orientation, and Intervention, and Procedure 706 Training and the Juvenile Corrections Officer Core Course. The CPO appointment and qualifications letter dated July 6, 2022, written by CPO ☒ ☐ ☐ James Arnold, confirms that the elements of this entire section of the regulation meet Title 15 compliance. The MAYSI is completed on every youth entering the facility. (b) Screening, Identification Assessment and Policy 707 Suicide Prevention, and Precautionary Protocols Intervention, and Procedure 706 (1) All youth shall be screened for risk of suicide at intake and as needed during We reviewed random youth intake detention. screenings and/or assessments completed by Intake facility staff. Camp Singer intake staff screen, assess, and identify youth who ☒ ☐ ☐ may be a suicide risk. The elements of this regulation are performed via staff’s personal observations, intake questions, interviews with the arresting officer, and information from parents. Medical staff conduct an assessment as well. (2) All youth supervision staff who perform Policy 707 Suicide Prevention, and intake processes shall be trained in Intervention, and Procedure 706 screening youth for risk of suicide. An annual refresher training is included in Camp Singer’s Suicide Prevention Plan. In addition, staff receives suicide prevention ☒ ☐ ☐ training during Counselor CORE training. At Intake, the Camp Singer intake staff asks targeted questions of the arresting officer regarding a youth’s mental, and/or physical state of being. In addition, each parent and/or guardian is questioned regarding any prior or recent suicidal behaviors. (3) All youth who have been identified during Policy 707 Suicide Prevention, and the intake screening process to be at risk of Intervention, and Procedure 706 suicide shall be referred to behavioral/mental health staff for a suicide ☒ ☐ ☐ Youth identified during the intake screening risk assessment. process to be at risk of suicide shall be seen by behavioral services within 96 hours of admission. 7754 Yuba County Probation Camp PRO 23-24 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Precautionary protocols shall be developed Policy 707 Suicide Prevention, and to ensure the youth’s safety pending the Intervention, and Procedure 706 behavioral/mental health assessment. Youth found to be at risk for suicide who cannot be immediately seen are typically ☒ ☐ ☐ temporarily transferred to the adjacent Juvenile Hall and placed on the mental health list. Pending behavioral health assessment, youth may be placed on a “5- Minute Safety Watch”. (c) Referral process to behavioral/mental health staff Policy 707 Suicide Prevention, and ☒ ☐ ☐ for assessment and/or services. Intervention, and Procedure 706 (d) Procedures for monitoring of youth identified at risk Policy 707 Suicide Prevention, and for suicide. Intervention, and Procedure 706 ☒ ☐ ☐ To monitor youth at risk for suicide, the facility utilizes the following: • Direct visual observation (e) Safety Interventions Policy 707 Suicide Prevention, and (1) Procedures to address intervention Intervention, and Procedure 706 protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not limited to: A. Housing consideration Policy 707 Suicide Prevention, and ☒ ☐ ☐ Intervention, and Procedure 706 B. Treatment strategies including Policy 707 Suicide Prevention, and trauma-informed approaches Intervention, and Procedure 706 ☒ ☐ ☐ The Behavioral Health staff is represented by three counties (Yuba, Sutter, and Colusa). This model provides a wide range of trauma-informed approaches. (2) Procedures to instruct youth supervision Policy 707 Suicide Prevention, and staff how to respond to youth who exhibit ☒ ☐ ☐ Intervention, and Procedure 706 suicidal behaviors. (f) Communication Policy 707 Suicide Prevention, and (1) The intake process shall include Intervention, and Procedure 706 communication with the arresting officer and family guardians regarding the youth’s ☒ ☐ ☐ past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current Policy 707 Suicide Prevention, and information sharing about youth at risk for Intervention, and Procedure 706 ☒ ☐ ☐ suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Policy 707 Suicide Prevention, and (h) Debriefing of Critical Incidents Related to Suicides Intervention, and Procedure 706 or Attempts ☒ ☐ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 707 Suicide Prevention, and ☒ ☐ ☐ staff. Intervention, and Procedure 706 (3) Process for a debriefing event with affected Policy 707 Suicide Prevention, and ☒ ☐ ☐ youth. Intervention, and Procedure 706 7754 Yuba County Probation Camp PRO 23-24 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) Documentation Policy 707 Suicide Prevention, and (1) Documentation processes shall be Intervention, and Procedure 706 developed to ensure compliance with this ☒ ☐ ☐ regulation Youth identified at risk for suicide shall not be denied Policy 707 Suicide Prevention, and the opportunity to participate in facility programs, Intervention, and Procedure 706 services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 101 Authority and Legal Assistance Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☐ ☐ No legal actions were reported for this of confinement, filed against persons or legal entities inspection cycle. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy 524 In-Custody Death Reviews, and OF A YOUTH WHILE DETAINED Policy 523 Reporting In-Custody Deaths (1) Death of a Youth. The above policy meets Title 15 minimum (a) The facility administrator, in cooperation with the standards. health administrator and the behavioral/mental health director, shall develop written policies and procedures in the event of the death of a youth ☒ ☐ ☐ while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Policy 524 In-Custody Death Reviews, and facility administrator, shall develop written policies Policy 523 Reporting In-Custody Deaths and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Policy 524 In-Custody Death Reviews, and Board a copy of the report submitted to the Attorney Policy 523 Reporting In-Custody Deaths General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Policy 524 In-Custody Death Reviews, and the administrator, the Board may within 30 calendar Policy 523 Reporting In-Custody Deaths days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7754 Yuba County Probation Camp PRO 23-24 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Serious Illness or Injury of Youth Policy 524 In-Custody Death Reviews, and (a) The facility administrator, in cooperation with the Policy 523 Reporting In-Custody Deaths health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 500 Population Management Each juvenile facility shall submit required population and profile survey reports to the Board within 10 The Board of State and Community working days after the end of each reporting period, in ☒ ☐ ☐ Corrections records show that the Camp a format to be provided by the Board. Singer Profile Survey Reports are timely and meet the minimum standards for this regulation. 1343 JUVENILE FACILITY CAPACITY Policy 1101 Crowding When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than Camp Singer has not exceeded its rated fifteen (15) calendar days in a month, the facility capacity since the prior 2022 inspection to ☒ ☐ ☐ administrator shall provide a crowding report to the the date of submitting this report. The rated Board in a format provided by the Board. capacity is as follows: Camp Singer - 60 1350 ADMITTANCE PROCEDURES Policy 501 Youth Reception The facility administrator shall develop and implement Random Intake Packet forms were written policies and procedures for admittance of youth reviewed. A review of the documentation that emphasize respectful and humane engagement indicates Camp Singer complies with the with youth, and reflect that the admission process may minimum standards for this regulation. be traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, Through a combination of a variety of culturally relevant, and responsive to the language and documentation reviews, interviews with literacy needs of youth. In addition to the requirements youth housed at the facilities, interviews of Sections 1324 and 1430 of these regulations: ☒ ☐ ☐ with camp staff, and interviews with medical and behavioral health partners, we can confirm that Camp Singer is in compliance with this regulation. Overall, we were impressed with the trauma-informed approach that the Camp Singer staff and the behavioral health staff utilize with youth during the intake process to ensure the elements of this regulation are met. (a) the admittance process shall include: Policy 501 Youth Reception (1) Access to two free phone calls within one hour of admittance in accordance with the provisions ☒ ☐ ☐ We reviewed documentation and of Welfare and Institution Code Section 627; interviewed youth housed at the facility and camp staff. (2) Offer of a shower; Policy 501 Youth Reception ☒ ☐ ☐ Youth and camp staff interviewed reported youth are offered showers and clean clothes upon intake. (3) Documented secure storage of personal Policy 501 Youth Reception ☒ ☐ ☐ belongings; 7754 Yuba County Probation Camp PRO 23-24 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Offer of food upon arrival; Policy 501 Youth Reception We reviewed an “Intake Offering” form, ☒ ☐ ☐ utilized to document that youth have been offered food upon arrival. (5) Screening for physical and behavioral health Policy 501 Youth Reception and safety issues, intellectual or developmental disabilities; The facility utilizes the booking sheet and the ☒ ☐ ☐ PREA Vulnerability Assessment Instrument to assess and respond to medical, behavioral, and developmental disability issues learned during the admission process. (6) Screening for physical and developmental Policy 501 Youth Reception disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; Through documentation and interviews with medical and behavioral health staff, we ☒ ☐ ☐ confirmed that Camp Singer ensures that all youth have a full medical exam within 96 hours of intake. (7) Contact with Regional Center for the Policy 501 Youth Reception Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Policy 501 Youth Reception (b) juvenile hall administrators shall establish written Policy 501 Youth Reception criteria for detention that considers the least restrictive environment. We reviewed documentation indicating all ☒ ☐ ☐ youth are screened by utilizing a classification form that assesses the criminal sophistication of a youth. (c) juvenile camps and post-dispositional programs in Policy 501 Youth Reception juvenile halls shall develop policies and procedures that advise the youth of the estimated ☒ ☐ ☐ length of stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and Policy 501 Youth Reception procedures that advise any committed youth of the ☒ ☐ ☐ estimated length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL Policy 700 Youth Screening Evaluations and ABUSE Policy 501 Youth Reception The facility administrator shall develop and implement We reviewed random youth intake screening written policies and procedures to reduce the risk of packets for the risk of sexual abuse sexual abuse by or upon youth. The policy shall require screenings, from the agency’s prior February ☒ ☐ ☐ facility staff to assess each youth within 72 hours of 2022 inspection date to the present. We also admission based on the following information: interviewed youth housed at Camp Singer. The documentation reviewed, and the responses from youth confirmed compliance with this regulation. (a) Prior sexual victimization or abusiveness; Policy 700 Youth Screening Evaluations and ☒ ☐ ☐ Policy 501 Youth Reception 7754 Yuba County Probation Camp PRO 23-24 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Gender nonconforming appearance or manner; or Policy 700 Youth Screening Evaluations and identification as lesbian, gay or bisexual, Policy 501 Youth Reception transgender, queer or intersex, and whether the ☒ ☐ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; Policy 700 Youth Screening Evaluations and ☒ ☐ ☐ Policy 501 Youth Reception (d) Age; Policy 700 Youth Screening Evaluations and ☒ ☐ ☐ Policy 501 Youth Reception (e) Level of emotional and cognitive development; Policy 700 Youth Screening Evaluations and ☒ ☐ ☐ Policy 501 Youth Reception (f) Physical size and stature; Policy 700 Youth Screening Evaluations and ☒ ☐ ☐ Policy 501 Youth Reception (g) Mental illness or mental disabilities; Policy 700 Youth Screening Evaluations and ☒ ☐ ☐ Policy 501 Youth Reception (h) Intellectual or developmental disabilities; Policy 700 Youth Screening Evaluations and ☒ ☐ ☐ Policy 501 Youth Reception (i) Physical disabilities; Policy 700 Youth Screening Evaluations and ☒ ☐ ☐ Policy 501 Youth Reception (j) The youth’s perception of vulnerability; and, Policy 700 Youth Screening Evaluations and ☒ ☐ ☐ Policy 501 Youth Reception (k) Any other specific information about the individual Policy 700 Youth Screening Evaluations and youth that may indicate heightened needs for Policy 501 Youth Reception supervision, additional safety precautions, or ☒ ☐ ☐ separation from certain other youth. The facility is well-versed in its approaches to ensure compliance with the Prison Rape Elimination Act (PREA). Staff shall ascertain this information through Policy 700 Youth Screening Evaluations and conversations with the youth during the admittance Policy 501 Youth Reception process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 700 Youth Screening Evaluations and controls on the dissemination of information within the Policy 501 Youth Reception facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 520 Releases and Policy 503.1 Case The facility administrator shall develop and implement Assessment and Plan ☒ ☐ ☐ written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; Policy 520 Releases and Policy 503.1 Case ☒ ☐ ☐ Assessment and Plan (b) return of personal clothing and valuables; Policy 520 Releases and Policy 503.1 Case ☒ ☐ ☐ Assessment and Plan (c) notification to the youth's parents or guardian; Policy 520 Releases and Policy 503.1 Case ☒ ☐ ☐ Assessment and Plan (d) notification to the facility health care provider in Policy 520 Releases and Policy 503.1 Case accordance with Sections 1408 and 1437 of these Assessment and Plan ☒ ☐ ☐ regulations, for coordination with outside agencies; and, 7754 Yuba County Probation Camp PRO 23-24 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) notification of school staff; Policy 520 Releases and Policy 503.1 Case Assessment and Plan ☒ ☐ ☐ We interviewed education services (teachers) to help in determining compliance with minimum standards for this section of the regulation. (f) notification of facility mental health personnel. Policy 520 Releases and Policy 503.1 Case Assessment and Plan We interviewed health services and behavioral health service providers. Behavioral health services play an integral role in the management of youths’ institutional case plans, including but not ☒ ☐ ☐ limited to, developing a transition plan that involves stakeholders. We specifically commend Behavioral Health Services staff for their efforts made toward conducting multi-disciplinary team meetings involving stakeholders for the youth, at least a month prior to the youth’s release. The facility administrator shall develop and implement Policy 520 Releases and Policy 503.1 Case policies and procedures for post-disposition youth to Assessment and Plan coordinate the provision of transitional and reentry services including, but not limited to, medical and We commend the agency’s Behavioral behavioral health, education, probation supervision and Health staff for the extent of consistent community-based services. transitional services they provide in preparation for the youth’s release. With the assistance of a youth’s assigned Intervention Counselor and (JCO), the behavioral health ☒ ☐ ☐ staff begins the process of a transition plan at least a month prior to the youth’s release. As part of the transition plan, behavioral health coordinates a transition multi- disciplinary team meeting with supportive stakeholders for a youth. Typical attendees are a parent, teacher, behavioral health, Intervention Counselor, and the youth’s probation officer. The facility administrator shall develop and implement Policy 520 Releases and Policy 503.1 Case written policies and procedures for the furlough of youth ☒ ☐ ☐ Assessment and Plan from custody. 1352 CLASSIFICATION Policy 502 Youth Classification The facility administrator shall develop and implement written policies and procedures on classification of Through a review of the above policy, youth for the purpose of determining housing placement ☒ ☐ ☐ admission documentation, and interviews in the facility. with supervisory staff, we determined that Such procedures shall: Camp Singer meets compliance with the elements of this regulation. (a) provide for the safety of the youth, other youth, Policy 502 Youth Classification facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; 7754 Yuba County Probation Camp PRO 23-24 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) consider facility populations and physical design of Policy 502 Youth Classification ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 502 Youth Classification admittance to the facility; classification factors shall include, but not be limited to: age, maturity, Through a review of the above policy, sophistication, emotional stability, program needs, ☒ ☐ ☐ admission documentation, and interviews legal status, public safety considerations, with supervisory staff, we determined that medical/mental health considerations, gender and Camp Singer meets compliance with the gender identity of the youth; elements of this regulation. (d) provide for periodic classification reviews, including Policy 502 Youth Classification provisions that consider the level of supervision and ☒ ☐ ☐ the youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth Policy 502 Youth Classification from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender ☒ ☐ ☐ expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Policy 502 Youth Classification transgender, questioning or intersex identification or status as an indicator of likelihood of being sexually Through a review of the above policy, abusive. ☒ ☐ ☐ admission documentation, and interviews with supervisory staff, we determined that Camp Singer meets compliance with the elements of this regulation. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 502 Youth Classification The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☐ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Policy 502 Youth Classification identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of The Transgender/Intersex Youth Preference the youth’s legal name. Facilities may prohibit the Form is provided to youth as part of the use of gang or slang names or names that ☒ ☐ ☐ intake process. otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 502 Youth Classification themselves in a manner consistent with their gender identity and shall provide youth with the ☒ ☐ ☐ institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Policy 502 Youth Classification that best meets their individual needs and promotes their safety and well-being. Staff may not Through a review of the above policy, automatically house youth according to their admission documentation, and interviews external anatomy and shall document the reasons with camp and supervisory staff, we ☒ ☐ ☐ for any decision to house youth in a unit that does determined that Camp Singer meets not match their gender identity. In making a housing compliance with the elements of this decision, staff shall consider the youth’s regulation. preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7754 Yuba County Probation Camp PRO 23-24 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that Policy 502 Youth Classification transgender and intersex youth have access to medical and behavioral health providers qualified to ☒ ☐ ☐ provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 502 Youth Classification necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 502 Youth Classification youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 503 Youth Orientation The facility administrator shall develop and implement written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with ☒ ☐ ☐ video orientation if feasible. Provision shall be made to provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches Policy 503 Youth Orientation ☒ ☐ ☐ and disciplinary procedures; (b) facility’s system of positive behavior interventions Policy 503 Youth Orientation and supports, including behavior expectations, incentives that youth will receive for complying with ☒ ☐ ☐ facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 503 Youth Orientation facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 503 Youth Orientation (e) the existence of the grievance procedure, the steps Policy 503 Youth Orientation that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the Policy 503 Youth Orientation ☒ ☐ ☐ court process; (g) access to routine and emergency health and mental Policy 503 Youth Orientation ☒ ☐ ☐ health care; (h) access to education, religious services, and Policy 503 Youth Orientation ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Policy 503 Youth Orientation (j) opportunity for personal hygiene and daily showers Policy 503 Youth Orientation ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 503 Youth Orientation ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 503 Youth Orientation ☒ ☐ ☐ other activities; 7754 Yuba County Probation Camp PRO 23-24 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (m) facility policies on the use of force, use of restraints, Policy 503 Youth Orientation ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 503 Youth Orientation (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 503 Youth Orientation (p) non-discrimination policy and the right to be free Policy 503 Youth Orientation from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a language Policy 503 Youth Orientation ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 503 Youth Orientation ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 503 Youth Orientation information regarding the youth’s stay in the facility that at a minimum includes answers to frequently ☒ ☐ ☐ asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Policy 503 Youth Orientation ☒ ☐ ☐ Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION Policy 601.4 Room Confinement ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures that address: (a) separation of youth for reasons that include, but are Policy 601.4 Room Confinement not be limited to, medical and mental health conditions, assaultive behavior, disciplinary We reviewed random youth orientation consequences and protective custody. packets from the Camp as well as the above policy. In review of the above policy, it references the use of separation as a form of room confinement to be used primarily in “threatening” circumstances. There is no ☒ ☐ ☐ mention of separation used outside of a youth’s cell. Although Camp Singer does not have locked cells, we discussed the importance of understanding that Per Title 15, “separation” means limiting a youth's participation in regular programming for a specific purpose. (b) consideration of positive youth development and Policy 601.4 Room Confinement ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 601.4 Room Confinement privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of The facility is compliant with the elements of separation. this regulation (d) when the objective of the separation is discipline, Policy 601.4 Room Confinement Title 15 Section 1390 shall apply. In review of the above policy, ☒ ☐ ☐ documentation, and interviews with youth, the agency is compliant with the minimum standards for this regulation. (e) when separation results in room confinement, the Policy 601.4 Room Confinement separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and In review of the above policy, documentation, ☒ ☐ ☐ Section1354.5 of these regulations. and interviews with youth, the agency is compliant with the minimum standards for this regulation. 7754 Yuba County Probation Camp PRO 23-24 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) policies and procedures shall ensure a daily review Policy 601.4 Room Confinement of separated youth to determine if separation ☒ ☐ ☐ remains necessary. 1354.5 ROOM CONFINEMENT Policy 601 Room Confinement (a) The facility administrator shall develop and implement written policies and procedures Although Camp Singer is a dormitory-style addressing the confinement of youth in their room setting, to ensure youth were not confined to that are consistent with Welfare and Institutions their bed areas for extended periods of time, ☒ ☐ ☐ Code Section 208.3. The placement of a youth in we reviewed the policy and interviewed room confinement shall be accomplished in youth housed at the facility as well as camp accordance with the following guidelines: staff. We also interviewed collaborative partners to gain further insight to confirm compliance with this regulation. (1) Room confinement shall not be used before Policy 601 Room Confinement other, less restrictive, options have been attempted and exhausted, unless attempting Camp Singer is a dormitory-style setting. ☒ ☐ ☐ those options poses a threat to the safety or There are no locked cells for room security of any youth or staff. confinement and youth are not confined to their cells for extended periods of time. (2) Room confinement shall not be used for the Camp Singer is a dormitory-style setting. purposes of punishment, coercion, There are no locked cells for room ☒ ☐ ☐ convenience, or retaliation by staff. confinement and youth are not confined to their cells for extended periods of time. (3) Room confinement shall not be used to the Policy 601 Room Confinement extent that it compromises the mental and ☒ ☐ ☐ physical health of the youth. (b) A youth may be held up to four hours in room Policy 601 Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Policy 601 Room Confinement (2) Consult with mental health or medical staff. ☒ ☐ ☐ Policy 601 Room Confinement (3) Develop an individualized plan that includes the Policy 601 Room Confinement goals and objectives to be met in order to ☒ ☐ ☐ reintegrate the youth to general population. (4) If room confinement must be extended beyond Policy 601 Room Confinement ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room Policy 601 Room Confinement confinement and the basis for the extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Policy 601 Room Confinement includes the goals and objectives to be met ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the Policy 601 Room Confinement facility superintendent or his or her ☒ ☐ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of Policy 601 Room Confinement single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Policy 601 Room Confinement ☒ ☐ ☐ in court holding facilities or adult facilities. 7754 Yuba County Probation Camp PRO 23-24 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Nothing in this section shall be construed to Policy 601 Room Confinement conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an Policy 601 Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 601 Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not ☒ ☐ ☐ required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy 504 Case Management The facility administrator shall develop and implement written policies and procedures for assessment and We reviewed random youth Institutional case planning. ☒ ☐ ☐ Assessment and Plan case files. We also thoroughly reviewed the above policy. The facility in compliant with Title 15 minimum standards for this regulation. (a) Assessment: Policy 504 Case Management The assessment is based on information collected during the admission process with periodic review, The Behavioral Health staff (Victoria Rice) which includes the youth's risk factors, needs and play an integral role in the formulation, strengths including, but not limited to, identification ☒ ☐ ☐ management and follow-up the Institutional of substance abuse history, educational, vocational, Assessment case plan. counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 504 Case Management (1) A case plan shall be developed for each youth ☒ ☐ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Policy 504 Case Management ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution Policy 504 Case Management ☒ ☐ ☐ of problems identified in the assessment; 7754 Yuba County Probation Camp PRO 23-24 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) a plan for meeting the objectives that Policy 504 Case Management includes a description of program resources needed and individuals responsible for A youth assigned JCO Case Manager assuring that the plan is implemented; provides support to the behavioral health ☒ ☐ ☐ Intervention Counselor. The Intervention Counselor provides follow-up to the JCO regarding the information received during the initial intake process. (3) periodic evaluation of progress towards meeting Policy 504 Case Management the objectives, including periodic review and discussion of the plan with the youth; We observed that the case notes are well ☒ ☐ ☐ organized with meaningful insight. Each youth is seen twice a month to discuss program status and goals. (4) a transition plan, the contents of which shall be Policy 504 Case Management subject to existing resources, shall be developed for post dispositional youth in The Behavioral Health staff coordinate bi- accordance with Section 1351; and, ☒ ☐ ☐ weekly multi-disciplinary meetings to discuss individual youth progress and support needs. (5) in as much as possible and if appropriate, the Policy 504 Case Management plan, including the transition plan, shall be developed with input from the family, supportive The Behavioral Health staff play a pivotal adults, youth, and Regional Center for the role with the transition plan for youth being Developmentally Disabled. released. Most noteworthy is the multi- ☒ ☐ ☐ disciplinary meetings coordinated by behavioral health, and conducted within a month of a youth’s release to ensure all stakeholders for the youth are informed and equipped to support the youth upon release. 1356 COUNSELING AND CASEWORK SERVICES Policy 504 Case Management and Policy The facility administrator shall develop and implement 704 Counseling Services written policies and procedures ensuring the availability of appropriate counseling and casework services for all We reviewed random youth Institutional ☒ ☐ ☐ youth. Policies and procedures shall ensure: Assessment and Plan case files. We also thoroughly reviewed the above policies. The facility is compliant with Title 15 minimum standards for this regulation. (a) youth will receive assistance with needs or Policy 504 Case Management and Policy ☒ ☐ ☐ concerns that may arise; 704 Counseling Services (b) youth will receive assistance in requesting contact Policy 504 Case Management and Policy with parents, other supportive adults, attorney, ☒ ☐ ☐ 704 Counseling Services clergy, probation officer, or other public official; and, (c) youth will be provided access to available Policy 504 Case Management and Policy resources to meet the youth’s needs. 704 Counseling Services Since the prior inspection in February 2022, the facility has been fortunate to add a Clinical Social Worker and a Forensic Mental ☒ ☐ ☐ Health Specialist to its Behavioral Health team. The benefits of a tri-county agency enable the facility to garner assistance from multiple counties. Services provided to youth include but are not limited to, Individual, family, and parenting classes. Team parenting counseling is also provided. 7754 Yuba County Probation Camp PRO 23-24 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Policy 514 Use of Force and Policy 304 The facility administrator, in cooperation with the Chemical Agents Training responsible physician, shall develop and implement written policies and procedures for the use of force, We requested to review random Use of which may include chemical agents. Force shall never Force (UOF) Incident reports covering the be applied as punishment, discipline, retaliation or time from the prior February 25, 2022, ☒ ☐ ☐ treatment. inspection to the current inspection. We also (a) At a minimum, each facility shall develop policies interviewed youth housed at the facility and and procedures which: facility camp staff. The facility is compliant with Title 15 minimum standards for this regulation. (1) restricts the use of force to that which is deemed Policy 514 Use of Force and Policy 304 reasonable and necessary, as defined in Section Chemical Agents Training ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Policy 514 Use of Force and Policy 304 including both physical and non-physical options Chemical Agents Training and define when those force options are appropriate. The CPO appointment and qualifications ☒ ☐ ☐ letter dated July 6, 2022, written by CPO James Arnold, confirms the elements of this entire section of the regulation comply with Title 15 minimum standards. (3) describe force options or techniques that are Policy 514 Use of Force and Policy 304 expressly prohibited by the facility. Chemical Agents Training Camp staff is trained to make use of physical and nonphysical use of force options below, in an order that is based on the totality of the circumstances:  Reputation/Physical presence ☒ ☐ ☐  Dialogue/Counseling/Verbal Commands  Empty hands/Weaponless Control Techniques  Oleoresin Capsicum (OC) pepper spray (Camp staff do not carry OC Spray)  Improvised weapons – (Exigent circumstances) (4) describe the requirements of staff to report any Policy 514 Use of Force and Policy 304 inappropriate use of force, and to take ☒ ☐ ☐ Chemical Agents Training affirmative action to immediately stop it. (5) define a standardized reporting format that Policy 514 Use of Force and Policy 304 includes time period and procedure for Chemical Agents Training documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. 7754 Yuba County Probation Camp PRO 23-24 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) Include an administrative review and a system Policy 514 Use of Force and Policy 304 for investigating unreasonable use of force. Chemical Agents Training Through a review of the Use of Force incident reports, we observed that the ☒ ☐ ☐ supervisor provides a final analysis and debrief of the incident. Also, the Deputy Superintendent reviews the use of force incident reports to ensure the use of force was in accordance with facility policy. (7) define the role, notification, and follow-up Policy 514 Use of Force and Policy 304 procedures required after use of force incidents Chemical Agents Training for medical, mental health staff and parents or legal guardians. Through interviews with youth housed at the ☒ ☐ ☐ facility and with medical staff, we confirmed that medical staff evaluate youth immediately after Use of Force incidents and mental health staff are readily available to evaluate youth as needed. (8) describe the limitations of use of force on Policy 514 Use of Force and Policy 304 pregnant youth in accordance with Penal Code Chemical Agents Training ☒ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 514 Use of Force and Policy 304 ☒ ☐ ☐ option shall include policies and procedures that: Chemical Agents Training (1) identify who is approved to carry and/or utilize Policy 514 Use of Force and Policy 304 chemical agents in the facility and the type, size Chemical Agents Training ☒ ☐ ☐ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used Policy 514 Use of Force and Policy 304 when there is an imminent threat to the youth’s Chemical Agents Training safety or the safety of others and only when de- ☒ ☐ ☐ escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy 514 Use of Force and Policy 304 timelines for decontamination from chemical Chemical Agents Training agents. This shall include that youth who have been exposed to chemical agents shall not be ☒ ☐ ☐ left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Policy 514 Use of Force and Policy 304 procedures required after use of force incidents Chemical Agents Training ☒ ☐ ☐ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident Policy 514 Use of Force and Policy 304 of use of chemical agents, including the Chemical Agents Training reasons for which it was used, efforts to de- escalate prior to use, youth and staff involved, ☒ ☐ ☐ the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Policy 514 Use of Force and Policy 304 which require that agencies provide initial and Chemical Agents Training ☒ ☐ ☐ regular training in use of force and chemical agents when appropriate that address: 7754 Yuba County Probation Camp PRO 23-24 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) known medical and behavioral health Policy 514 Use of Force and Policy 304 conditions that would contraindicate certain ☒ ☐ ☐ Chemical Agents Training types of force; (2) acceptable chemical agents and the methods Policy 514 Use of Force and Policy 304 ☒ ☐ ☐ of application. Chemical Agents Training (3) signs or symptoms that should result in Policy 514 Use of Force and Policy 304 immediate referral to medical or behavioral ☒ ☐ ☐ Chemical Agents Training health. (4) instruction on the Constitutional Limitations of Policy 514 Use of Force and Policy 304 ☒ ☐ ☐ Use of Force. Chemical Agents Training (5) physical training force options that may require Policy 514 Use of Force and Policy 304 ☒ ☐ ☐ the use of perishable skills. Chemical Agents Training (6) timelines the facility uses to define regular Policy 514 Use of Force and Policy 304 ☒ ☐ ☐ training. Chemical Agents Training 1358 USE OF PHYSICAL RESTRAINTS Policy 515 Restraints The facility administrator, in cooperation with the responsible physician and mental health director, shall We requested to review the random use of develop and implement written policies and procedures physical restraint incident reports covering ☒ ☐ ☐ for the use of restraint devices. Restraint devices the time from the prior February 25, 2022, include any devices which immobilize a youth's inspection to the current inspection. We also extremities and/or prevent the youth from being interviewed youth housed at the facility. ambulatory. Physical restraints may be used only for those youth Policy 515 Restraints who present an immediate danger to themselves or others, who exhibit behavior which results in the We observed that in all instances, physical destruction of property, or reveals the intent to cause restraints were justifiably used and when ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should less restrictive alternatives were exhausted. be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 515 Restraints discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing ☒ ☐ ☐ of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 515 Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 515 Restraints of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 515 Restraints retention shall be secured as soon as possible, but no later than two hours from the time of placement. The BSCC staff was able to confirm that medical ☒ ☐ ☐ youth shall be medically cleared for continued retention staff provides ongoing review and at least every three hours thereafter. assessment while a youth is in mechanical or any type of restraint. 7754 Yuba County Probation Camp PRO 23-24 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A mental health consultation shall be secured as soon as Policy 515 Restraints possible, but in no case longer than four hours from the time of placement, to assess the need for mental health BSCC staff was able to confirm that ☒ ☐ ☐ treatment. behavioral health staff provides ongoing review and assessment while a youth is in mechanical or any type of restraint. Continuous direct visual supervision shall be conducted Policy 515 Restraints to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. Through our various forms of review, BSCC ☒ ☐ ☐ Observations of the youth's behavior and any staff staff was able to confirm that the youth interventions shall be documented at least every 15 remain under constant supervision until the minutes, with actual time of the documentation recorded. restraints are removed. In addition to the requirements above, policies and Policy 515 Restraints procedures shall address: (a) documentation of the circumstances leading to an Policy 515 Restraints application of restraints. ☒ ☐ ☐ The use of physical restraint reports are documented accordingly with the required information. (b) known medical conditions that would contraindicate Policy 515 Restraints ☒ ☐ ☐ certain restraint devices and/or techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Policy 515 Restraints (d) signs or symptoms which should result in Policy 515 Restraints ☒ ☐ ☐ immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 515 Restraints ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in Policy 515 Restraints restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 515 Restraints (h) exercising of extremities. ☒ ☐ ☐ Policy 515 Restraints 1358.5 USE OF RESTRAINT DEVICES FOR Policy 515 Restraints MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. The Facility Administrator, in cooperation with the ☒ ☐ ☐ responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Policy 515 Restraints approved to utilize restraint devices and the required training. The CPO appointment and qualifications ☒ ☐ ☐ letter dated July 6, 2022, written by CPO James Arnold, confirms that the elements of this regulation comply with Title 15 minimum standards. (b) the circumstances leading to the application of Policy 515 Restraints restraints must be documented. ☒ ☐ ☐ The circumstances leading to the application of restraints are documented accordingly and comply with Title 15 minimum standards. 7754 Yuba County Probation Camp PRO 23-24 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) an individual assessment of the need to apply Policy 515 Restraints restraints for movement or transportation that includes consideration of less restrictive The facility complies with Title 15 minimum alternatives, consideration of a youth’s known standards for this regulation. ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 515 Restraints with a clearly defined expectation that restraint ☒ ☐ ☐ devices shall not be used for the purposes of The facility complies with Title 15 minimum discipline or retaliation. standards for this regulation. (e) the use of restraints on pregnant youth is limited in Policy 515 Restraints accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Camp Singer does not have a Safety Room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a ☐ ☐ ☒ toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the ☐ ☐ ☒ next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options ☐ ☐ ☒ poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. 7754 Yuba County Probation Camp PRO 23-24 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) safety room shall not be used to the extent that it compromises the mental and physical health ☐ ☐ ☒ of the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the goals and objectives to be met in order to ☐ ☐ ☒ reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. T1360 SEARCHES Policy 516 Searches and Procedure 504 The facility administrator shall develop and implement Searches written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures We reviewed random intake documentation, shall provide that: and interviewed youth housed at the facility, ☒ ☐ ☐ as well as camp staff. We concluded that the facility complies with Title 15 minimum standards of this regulation. (a) Searches shall be conducted to ensure the safety Policy 516 Searches and Procedure 504 and security of the facility, public, visitors, youth, Searches and staff. The typical protocol during the intake process is to conduct a “clothing exchange” with the youth who is being detained. The ☒ ☐ ☐ facility utilizes the following search protocols: Modified strip search (partial clothing adjusted or removed), pat down search, strip search, physical body cavity search (physician and search warrant required), and body scanner search. (b) Searches shall be conducted in a manner that Policy 516 Searches and Procedure 504 preserves the privacy and dignity of the person Searches being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy 516 Searches and Procedure 504 searches shall comply with Penal Code Section Searches 4030. The facility maintains expectations for strip ☒ ☐ ☐ searches pursuant to PC 4030, for pre-camp youth and post-detention youth. All strip searches are approved in advance of the search. (d) Physical body cavity searches shall only be Policy 516 Searches and Procedure 504 ☒ ☐ ☐ conducted by a medical professional. Searches 7754 Yuba County Probation Camp PRO 23-24 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Any youth held after a detention hearing shall only Policy 516 Searches and Procedure 504 be strip searched with prior approval of a supervisor Searches when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 516 Searches and Procedure 504 comply with Section 1352.5. Searches ☒ ☐ ☐ The facility has protocols in the policy addressing expectations for staff related to searching youth who are transgender. (g) Cross-gender pat-down searches and strip Policy 516 Searches and Procedure 504 searches are prohibited except in exigent Searches circumstances or when conducted by a medical ☒ ☐ ☐ professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 609 Youth Grievances The facility administrator shall develop and implement written policies and procedures whereby any youth may We reviewed random grievances and due appeal and have resolved grievances relating to any process documentation, and interviewed condition of confinement, including but not limited to youth housed at the facility as well as camp health care services, classification decisions, program staff. ☒ ☐ ☐ participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or We concluded that Camp Singer complies violations of the nondiscrimination policy. There shall be with Title 15 minimum standards of this no time limit on filing grievances. Policies and regulation. procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Policy 609 Youth Grievances grievance, which includes provisions for the youth to have free access to the form; During our physical inspection, we observed that grievance forms were readily available ☒ ☐ ☐ to youth. In addition, grievance lock boxes were located in the housing pods to allow youth to confidentially submit a grievance, if needed. (b) the youth shall have the option to confidentially file Policy 609 Youth Grievances the grievance or to deliver the form to any youth supervision staff working in the facility; The youth were aware of the grievance ☒ ☐ ☐ procedures, the location of the grievance forms, and the grievance lockbox to confidentially file a grievance, if needed. (c) resolution of the grievance at the lowest appropriate Policy 609 Youth Grievances ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response to Policy 609 Youth Grievances grievances within three (3) business days, ☒ ☐ ☐ grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain Policy 609 Youth Grievances his/her version of the grievance to a person not directly involved in the circumstances which led ☒ ☐ ☐ The youth interviewed indicated that during to the grievance. the intake and orientation process, the grievance procedure was clearly explained. (2) Provision for a staff representative approved by Policy 609 Youth Grievances ☒ ☐ ☐ the facility administrator to assist the youth. 7754 Yuba County Probation Camp PRO 23-24 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provision for a written response to the grievance Policy 609 Youth Grievances which includes the reasons for the decisions; ☒ ☐ ☐ The documentation as well as interviews, show that camp staff respond to grievances professionally. (f) a system which provides that any appeal of a Policy 609 Youth Grievances grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Policy 609 Youth Grievances (10) business days unless circumstances dictate a longer time frame. The youth shall be notified of ☒ ☐ ☐ The documentation as well as interviews any delay; and, show that camp staff respond to grievances in a timely fashion. (h) the policy shall provide multiple internal and Policy 609 Youth Grievances external methods to report sexual abuse and sexual ☒ ☐ ☐ harassment. Whether or not associated with a grievance, concerns Policy 609 Youth Grievances of parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 208 Report Preparation A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or Throughout the inspection process, written death of an employee, youth or other person(s) shall be reports of various incidents were requested ☒ ☐ ☐ maintained. Such written record shall be prepared by the and received. Camp Singer incident reports staff and submitted to the facility manager by the end of are written and prepared as required by Title the shift, unless additional time is necessary and 15 minimum standards. authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT Policy 522 Biological Samples DNA SPECIMENS, SAMPLES, IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized Per the above policy, if a youth refuses to law enforcement, custodial, or corrections cooperate with the sample collection, force personnel including peace officers, may employ will not be used in the collection of samples reasonable force to collect blood specimens, saliva ☒ ☐ ☐ except as authorized by court order. samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 522 Biological Samples reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 522 Biological Samples efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the ☒ ☐ ☐ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. 7754 Yuba County Probation Camp PRO 23-24 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The force shall not be used without the prior written Policy 522 Biological Samples authorization of the supervising officer on duty. The authorization shall include information that reflects Per the above policy, if a youth refuses to ☒ ☐ ☐ the fact that the offender was asked to provide the cooperate with the sample collection, force requisite specimen, sample, or impression and will not be used in the collection of samples refused. except as authorized by court order. (1) If the use of reasonable force includes a cell Policy 522 Biological Samples extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 1003 Youth Educational Services and (a) School Programs Procedure 1000 Youth Educational Services The County Board of Education shall provide for the administration and operation of juvenile court schools in Evaluated on March 1, 2022, by Yolo County conjunction with the Chief Probation Officer, or designee OE Principle, Gayelynn Gerehart. pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy Although no deficiencies were discovered and procedures to ensure communication and during the evaluator’s inspection, we coordination between educators and probation staff. observed deficiencies in staffing. There was Culturally responsive and trauma-informed approaches one credentialed teacher working between should be applied when providing instruction. Education two facilities. The lack of staffing has been staff should collaborate with the facility administrator to remedied since the inspection occurred. use technology to facilitate learning and ensure safe We interviewed education staff, as well as technology practices. The facility administrator shall youth detained at the facility. We also ☒ ☐ ☐ request an annual review of each required element of the physically inspected classrooms. program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and Camp Singer meets compliance with the Title corrective action needed to achieve compliance with this 15 minimum standards for this regulation. section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7754 Yuba County Probation Camp PRO 23-24 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Policy 1003 Youth Educational Services and The facility school program shall comply with the State Procedure 1000 Youth Educational Services Education Code and County Board of Education policies, all applicable federal education statutes and regulations The annual educational services review and and provide for an annual evaluation of the educational evaluation were conducted on March 1, program offerings. As stated in the 2009 California 2022, by Yolo County OE Principle, Standards for the Teaching Profession, teachers shall Gayelynn Gerehart. establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall BSCC staff found that the learning be provided a rigorous, quality educational program that environment and the quality of educational responds to the different learning styles and abilities of ☒ ☐ ☐ programming meet the Title 15 minimum students and prepares them for high school graduation, standards for this regulation. career entry, and post-secondary education. At the time of the inspection, there was one full-time teacher on record that rotated between Camp Singer and the adjacent Juvenile Hall. There was also one teacher’s aide and a substitute teacher. We noted that there was a job announcement posted for an additional teacher. All youth shall be treated equally, and the education Policy 1003 Youth Educational Services and program shall be free from discriminatory action. Staff Procedure 1000 Youth Educational Services shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and We interviewed education staff, as well as gender. youth detained at the facility. We also ☒ ☐ ☐ physically inspected classrooms. As a result, we found that the learning environment and the quality of educational programming meet the Title 15 minimum standards for this regulation. (1) The course of study shall comply with the State Policy 1003 Youth Educational Services and Education Code and include, but not be limited ☒ ☐ ☐ Procedure 1000 Youth Educational Services to, courses required for high school graduation. (2) Information and preparation for the High School Policy 1003 Youth Educational Services and Equivalency Test as approved by the California Procedure 1000 Youth Educational Services ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Policy 1003 Youth Educational Services and ☒ ☐ ☐ education and vocational opportunities. Procedure 1000 Youth Educational Services (4) Administration of the High School Equivalency Policy 1003 Youth Educational Services and Tests as approved by the California Department Procedure 1000 Youth Educational Services ☒ ☐ ☐ of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to Policy 1003 Youth Educational Services and youth who do not demonstrate sufficient Procedure 1000 Youth Educational Services progress towards grade level standards. ☒ ☐ ☐ Per the annual education services evaluation, Camp Singer is compliant with Title 15 minimum standards for this regulation. 7754 Yuba County Probation Camp PRO 23-24 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with Policy 1003 Youth Educational Services and State Education Code Requirements for juvenile Procedure 1000 Youth Educational Services court schools. The facility administrator, in conjunction with education staff, must ensure The school day is Monday through Friday that operational procedures do not interfere with ☒ ☐ ☐ from 8:00 AM to 3:00 PM. the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth Policy 1003 Youth Educational Services and regardless of classification, housing, security Procedure 1000 Youth Educational Services status, disciplinary or separation status, including room confinement, except when Per the annual education services providing education poses an immediate threat ☒ ☐ ☐ evaluation, Camp Singer is compliant with to the safety of self or others. Education Title 15 minimum standards for this includes, but is not limited to, related services as regulation. provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 1003 Youth Educational Services and (1) Positive behavior management will be Procedure 1000 Youth Educational Services implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Policy 1003 Youth Educational Services and decisions made by probation staff that may Procedure 1000 Youth Educational Services affect the educational programming of students. ☒ ☐ ☐ Through interviews with education services, Camp Singer staff effectively communicate administrative decisions that may affect educational programming. (3) Except as otherwise provided by the State Policy 1003 Youth Educational Services and Education Code, expulsion/suspension from Procedure 1000 Youth Educational Services school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 1003 Youth Educational Services and education staff will develop policies and Procedure 1000 Youth Educational Services procedures that address the rights of any ☒ ☐ ☐ student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 1003 Youth Educational Services and Procedure 1000 Youth Educational Services (1) State and federal laws and regulations shall be observed for all individuals with disabilities or Per the annual education services suspected disabilities. This includes but is not evaluation, Camp Singer meets compliance ☒ ☐ ☐ limited to child find, assessment, continuum of with Title 15 minimum standards for this alternative placements, manifestation regulation. determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7754 Yuba County Probation Camp PRO 23-24 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Youth identified as English Learners (EL) shall be Policy 1003 Youth Educational Services and afforded an educational program that addresses Procedure 1000 Youth Educational Services their language needs pursuant to all applicable ☒ ☐ ☐ state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 1003 Youth Educational Services and Procedure 1000 Youth Educational Services (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☒ ☐ ☐ We interviewed education services staff and educational history, including but not limited to: reviewed student records to confirm compliance with the elements of this regulation. (A) School progress/school history; Policy 1003 Youth Educational Services and ☒ ☐ ☐ Procedure 1000 Youth Educational Services (B) Home Language Survey and the results of Policy 1003 Youth Educational Services and the State Test used for English language ☒ ☐ ☐ Procedure 1000 Youth Educational Services proficiency; (C) Needs and services of special populations Policy 1003 Youth Educational Services and as defined by the State Education Code, Procedure 1000 Youth Educational Services including but not limited to, students with special needs. ☒ ☐ ☐ Per the annual education services evaluation, Camp Singer meets compliance with Title 15 minimum standards for this regulation. (D) Discipline problems. Policy 1003 Youth Educational Services and ☒ ☐ ☐ Procedure 1000 Youth Educational Services (2) Youth will be immediately enrolled in school. Policy 1003 Youth Educational Services and Educational staff shall conduct an assessment Procedure 1000 Youth Educational Services to determine the youth's general academic ☒ ☐ ☐ functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 1003 Youth Educational Services and education plan shall be developed for each Procedure 1000 Youth Educational Services youth within five school days. ☒ ☐ ☐ We interviewed education services staff and reviewed student records to confirm compliance with the elements of this regulation. (4) Upon enrollment, education staff shall comply Policy 1003 Youth Educational Services and with the State Education Code and request the Procedure 1000 Youth Educational Services youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment scores, ☒ ☐ ☐ immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 1003 Youth Educational Services and Procedure 1000 Youth Educational Services (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. 7754 Yuba County Probation Camp PRO 23-24 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The County Superintendent of Schools shall Policy 1003 Youth Educational Services and provide appropriate credit (full or partial) for Procedure 1000 Youth Educational Services course work completed while in juvenile court ☒ ☐ ☐ school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 1003 Youth Educational Services and Procedure 1000 Youth Educational Services (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop Education services works closely with the policies and procedures to meet the transition behavioral health staff to facilitate multi- ☒ ☐ ☐ needs of youth, including the development of an disciplinary meetings within a month of the education transition plan, in accordance with the youth being released. All efforts are made to State Education Code and in alignment with Title ensure the presence of the parent(s), the 15, Minimum Standards for Juvenile Facilities, DPO, assigning JCO, therapist, and any Section 1355. other supportive adults. (h) Post-Secondary Education Opportunities Policy 1003 Youth Educational Services and Procedure 1000 Youth Educational Services (1) The school and facility administrator should, whenever possible, collaborate with local post- We were impressed with the Career ☒ ☐ ☐ secondary education providers to facilitate Technical Education (CTE) program included access to educational and vocational in the education curriculum. opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND Policy 1002 Programs, Exercise, and EXERCISE. Recreation and Policy 1000 Youth Programs and Services The facility administrator shall develop and implement written policies and procedures for programs, We reviewed random months of program, recreation, and exercise for all youth. The intent is to ☒ ☐ ☐ recreation, and exercise schedules, logs, minimize the amount of time youth are in their rooms or and records since the agency’s prior their bed area. inspection dated February 25, 2022. We concluded that the facility complies with Title 15 minimum standards for this regulation. Juvenile facilities shall provide the opportunity for Policy 1002 Programs, Exercise, and programs, recreation, and exercise a minimum of three Recreation and Policy 1000 Youth hours a day during the week and five hours a day each Programs and Services Saturday, Sunday or other non-school days, of which ☒ ☐ ☐ one hour shall be an outdoor activity, weather Camp Singer does a good job of permitting. documenting youth program participation. A youth’s participation in programs, recreation, and Policy 1002 Programs, Exercise, and exercise may be suspended only upon a written finding Recreation and Policy 1000 Youth by the administrator/manager or designee that a youth ☒ ☐ ☐ Programs and Services represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 1002 Programs, Exercise, and be posted in the living units. Recreation and Policy 1000 Youth Programs and Services ☒ ☐ ☐ During the physical facility inspection BSCC staff observed program and recreation schedule calendars posted on the living units. 7754 Yuba County Probation Camp PRO 23-24 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There will be a written annual review of the programs, Policy 1002 Programs, Exercise, and recreation, and exercise by the responsible agency to Recreation and Policy 1000 Youth ensure content offered is current, consistent, and Programs and Services relevant to the population. Deputy Superintendent, Laura Topete, ☒ ☐ ☐ provided a letter, dated August 18, 2022, confirming an annual review of the programs, recreation, and exercise content, consistency, and relevance to the youth population being housed at Camp Singer. (a) Programs. All youth shall be provided with the Policy 1002 Programs, Exercise, and opportunity for at least one hour of daily Recreation and Policy 1000 Youth programming to include, but not be limited to, trauma Programs and Services focused, cognitive, evidence-based, best practice interventions that are culturally relevant and We reviewed program activity logs and linguistically appropriate, or pro-social interventions interviewed youth housed at the facility, and activities designed to reduce recidivism. These camp staff, behavioral health staff, and programs should be based on the youth’s individual education service staff. In addition, we needs as required by Sections 1355 and 1356. Such reviewed three random months of program programs may be provided under the direction of the schedules showing programs provided and ☒ ☐ ☐ Chief Probation Officer or the County Office of individual youth participation. Education and can be administered by county partners such as mental health agencies, community We commend the Behavioral Health staff in based organizations, faith-based organizations or conjunction with WellPath care services for Probation staff. the array of pro-social programming offered Programs may include but are not limited to: to youth detained at the facility. We concluded that the facility meets compliance with Title 15 minimum standards for this regulation. (1) Cognitive Behavior Interventions; Policy 1002 Programs, Exercise, and (2) Management of Stress and Trauma; Recreation and Policy 1000 Youth (3) Anger Management; Programs and Services (4) Conflict Resolution; (5) Juvenile Justice System; Behavioral Health in conjunction with (6) Trauma-related interventions; WellPath Community Care are at the (7) Victim Awareness; forefront of programming for the facility and (8) Self-Improvement; their families. Some programs provided (9) Parenting Skills and support; include but are not limited to: Individual ☒ ☐ ☐ (10) Tolerance and Diversity; counseling, family counseling, parenting (11) Healing Informed Approaches; classes, Dialectical Behavior Therapy (DBT) (12) Interventions by Credible Messengers; (evidence-based 12-week program), Moral (13) Gender Specific Programming; Reconation Therapy (MRT) (evidence-based (14) Art, creative writing, or self-expression; 10-12 week program). (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; We commend the agency on the Community (17) Career and leadership opportunities; and, Services program and allowing youth to (18) Other topics suitable to the youth population. engage productively with the community. (b) Recreation. All youth shall be provided the Policy 1002 Programs, Exercise, and opportunity for at least one hour of daily access to Recreation and Policy 1000 Youth unscheduled activities such as leisure reading, letter Programs and Services ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include Camp Singer does well in documenting coaching of youth. youth participation in recreational activities. 7754 Yuba County Probation Camp PRO 23-24 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Exercise. All youth shall be provided with the Policy 1002 Programs, Exercise, and opportunity for at least one hour of large muscle Recreation and Policy 1000 Youth activity each day. Programs and Services ☒ ☐ ☐ After a review of program activity logs, and interviews with youth housed at the facility, and camp staff, Camp Singer meets compliance with the Title 15 minimum standards for this regulation. The administrator/manager may suspend, for a period Policy 1002 Programs, Exercise, and not to exceed 24 hours, access to recreation and Recreation and Policy 1000 Youth programs. The administrator/manager shall document ☒ ☐ ☐ Programs and Services the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 1006 Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least Camp Singer meets compliance with the Title once each week. Attendance shall be voluntary. A youth 15 minimum standards for this regulation. ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Policy 1006 Religious Programs Through interviews with youth housed at the facility and a review of the programming ☒ ☐ ☐ schedules, we were able to determine that Camp Singer meets compliance with the Title 15 minimum standards for this regulation. (b) availability of clergy; and, ☒ ☐ ☐ Policy 1006 Religious Programs (c) availability of religious diets. Policy 1006 Religious Programs Through documentation and interviews with youth housed at the facility, medical staff, and food services personnel, we were able to determine that Camp Singer is in compliance with the Title 15 minimum ☒ ☐ ☐ standards for this regulation. Per policy, the agency honors religious diets. The request for religious diets is made to medical staff. Medical staff informs the food service personnel of the religious diet request. 1373 WORK PROGRAM Policy 1004 and Procedure 1001, Youth The facility administrator shall develop policies and Work Program procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth The Camp Singer meets compliance with the ☒ ☐ ☐ shall be meaningful, constructive and related to Title 15 minimum standards for this vocational training or increasing a youth's sense of regulation. responsibility. Work programs shall not be imposed as a disciplinary measure 7754 Yuba County Probation Camp PRO 23-24 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING Policy 1007, Youth Visitation The facility administrator shall develop and implement written policies and procedures for visiting, that include BSCC staff reviewed visiting policy and provisions for special visits. Youth shall be allowed to procedure and visiting schedules and receive visits by parents, guardians or persons standing interviewed youth and camp staff. Based on in loco parentis, and children of youth. Other family ☒ ☐ ☐ information received and interviews, we members, such as grandparents and siblings, and concluded that Camp Singer complies with supportive adults, may be allowed to visit with the Title 15 minimum standards for this approval of the facility administrator or designee, and in regulation. conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Policy 1007, Youth Visitation the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s Camp Singer ensures visiting occurs at criminal history. The staff shall determine in each case, reasonable times and if a visitor is denied, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the youth affected is notified. the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Policy 1007, Youth Visitation per week. Visits may be supervised, but conversations shall not be monitored unless there is a security or safety A review of visiting logs and interviews with ☒ ☐ ☐ need. youth, confirms that Camp Singer ensures youth have an opportunity to have visitation for a minimum of two hours per week. Provisions for special visits, in addition to the two-hour Policy 1007, Youth Visitation minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the Camp Singer complies with Title 15 minimum discretion of the facility administrator or designee. Family standards for this regulation. ☒ ☐ ☐ therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 1007, Youth Visitation alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE Policy 1001 Youth Mail The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 1001 Youth Mail ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; Policy 1001 Youth Mail We interviewed youth housed at the facility, ☒ ☐ ☐ as well as JCO camp staff. Camp Singer complies with the elements of this regulation. (c) youth may correspond confidentially with state and Policy 1001 Youth Mail federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized Camp Singer complies with the elements of ☒ ☐ ☐ facility staff may open and inspect such mail only to this regulation. search for contraband and in the presence of the youth; and, 7754 Yuba County Probation Camp PRO 23-24 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) incoming and outgoing mail, other than that described Policy 1001 Youth Mail in (c), may be read by staff only when there is ☒ ☐ ☐ reasonable cause to believe facility safety and Camp Singer complies with the elements of security, public safety, or youth safety is jeopardized. this regulation. 1376 TELEPHONE ACCESS Policy 1005 Youth Telephone Access The administrator of each juvenile facility shall develop The facility is working toward updating the and implement written policies and procedures to provide above Camp Singer Youth Telephone Access ☒ ☐ ☐ youth with access to telephone communications. policy to reflect current Senate Bill No. 1008 legislation that allows free phone calls to youth without collect call service charges or fees. 1377 ACCESS TO LEGAL SERVICES Policy 603 Youth Access to Courts and Counsel The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 603 Youth Access to Courts and ☒ ☐ ☐ attorneys and their authorized representatives; Counsel (b) provision for confidential consultation with Policy 603 Youth Access to Courts and ☒ ☐ ☐ attorneys; and, Counsel (c) unlimited postage free, legal correspondence and Policy 603 Youth Access to Courts and cost-free telephone access as appropriate. Counsel We interviewed youth housed at the facility, ☒ ☐ ☐ as well as JCO camp staff. Camp Singer complies with the elements of this regulation. 1390 DISCIPLINE Policy 600 Youth Discipline The facility administrator shall develop and implement written policies and procedures for the discipline of youth The facility has established rules outlined that shall promote acceptable behavior; including the use and supported by its Behavior Management of positive behavior interventions and supports. System, which promotes and incentivizes Discipline shall be imposed at the least restrictive level good behavior. Youth are aware of which promotes the desired behavior and shall not ☒ ☐ ☐ expectations through positive behavior include corporal punishment, group punishment, interventions and support. physical or psychological degradation. Deprivation of the following is not permitted: BSCC staff interviewed youth and camp staff, and physically inspected the facility to aid in confirming compliance with the Title 15 minimum standards for this regulation. (a) bed and bedding; ☒ ☐ ☐ Policy 600 Youth Discipline (b) daily shower, access to drinking fountain, toilet and Policy 600 Youth Discipline personal hygiene items, and clean clothing; In addition to interviewing youth housed at ☒ ☐ ☐ the facility regarding any deprivation of use, we randomly tested the functionality of toilets and drinking fountains. (c) full nutrition; ☒ ☐ ☐ Policy 600 Youth Discipline (d) contact with parent or attorney; ☒ ☐ ☐ Policy 600 Youth Discipline (e) exercise; Policy 600 Youth Discipline We interviewed youth housed at the facility, ☒ ☐ ☐ and camp staff and reviewed documentation to determine that the facility complies with the Title 15 minimum standards for this regulation. 7754 Yuba County Probation Camp PRO 23-24 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) medical services and counseling; Policy 600 Youth Discipline We interviewed youth, medical staff, and behavioral health staff in addition to ☒ ☐ ☐ reviewing documentation. The facility complies with the Title 15 minimum standards for this regulation. (g) religious services; ☒ ☐ ☐ Policy 600 Youth Discipline (h) clean and sanitary living conditions; ☒ ☐ ☐ Policy 600 Youth Discipline (i) the right to send and receive mail; ☒ ☐ ☐ Policy 600 Youth Discipline (j) education; and, Policy 600 Youth Discipline We interviewed youth, camp staff, and education services staff. In addition, we ☒ ☐ ☐ reviewed documentation. The facility complies with the Title 15 minimum standards for this regulation. (k) rehabilitative programming. ☒ ☐ ☐ Policy 600 Youth Discipline The facility administrator shall establish rules of conduct Policy 600 Youth Discipline and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major We interviewed youth and camp staff and violations and minor violations, be stated simply and reviewed random incident reports that ☒ ☐ ☐ affirmatively, and be made available to all youth. documents proof of practice regarding Provision shall be made to provide accessible disciplinary actions including both minor and information to youth with disabilities, limited English major rule violations. We also observed the proficiency, or limited literacy. facility rules posted on the housing unit walls. 1391 DISCIPLINE PROCESS Policy 600 Youth Discipline The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Policy 600 Youth Discipline ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 600 Youth Discipline (c) definition of major and minor rule violations and Policy 600 Youth Discipline their consequences, and due process ☒ ☐ ☐ requirements; (d) trauma-informed approaches and positive behavior Policy 600 Youth Discipline interventions; The elements of this regulation are confirmed in the CPO Appointment and Qualification Letter, dated August 31, 2022, received from Chief Probation Officer (CPO), ☒ ☐ ☐ James Arnold. The agency ensures that camp staff makes use of training that ensure developmentally appropriate, trauma-informed approaches to working with youth while implementing positive behavior intervention (e) minor rule violations may be handled informally by Policy 600 Youth Discipline counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, 7754 Yuba County Probation Camp PRO 23-24 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) major rule violations and the discipline process Policy 600 Youth Discipline shall be documented and require the following: Youth are oriented and understand that major rule violations are violations that directly affect the safety and security of the ☒ ☐ ☐ facility, and/or disrupt the normal operation of the facility and programming. We concluded that Camp Singer meets Title 15 minimum standards for this regulation. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Policy 600 Youth Discipline (2) accommodations provided to youth with Policy 600 Youth Discipline disabilities, limited literacy, and English ☒ ☐ ☐ language learners; (3) hearing by a person who is not a party to the Policy 600 Youth Discipline ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 600 Youth Discipline evidence and testimony; We reviewed random incident reports. We also interviewed youth housed at the facility and camp staff. The facility does well in documenting that youth are, in a timely manner, provided the opportunity to appeal a ☒ ☐ ☐ discipline being imposed. The facility exceeds the due process requirements. A Disciplinary Review Team is comprised of camp and behavioral health staff. The team reviews recommended disciplinary sanctions and provides the youth an opportunity to be heard. (5) provision for youth to be assisted by staff in the Policy 600 Youth Discipline hearing process; ☒ ☐ ☐ We concluded that Camp Singer meets Title 15 minimum standards for this regulation. (6) provision for administrative review. Policy 600 Youth Discipline ☒ ☐ ☐ We concluded that Camp Singer meets Title 15 minimum standards for this regulation. (g) violations that result in a removal from camp or Policy 600 Youth Discipline commitment program, but not a return to court, will ☒ ☐ ☐ follow the due process provisions in subsection (e) We concluded that Camp Singer meets Title above. 15 minimum standards for this regulation. 1410 MANAGEMENT OF COMMUNICABLE Policy 706 Communicable Diseases- Youth DISEASES. Procedure 705 Communicable Diseases- Youth The health administrator/responsible physician, in cooperation with the facility administrator and the local To aid in confirming compliance with Title 15 health officer, shall develop written policies and minimum standards for this regulation, we ☒ ☐ ☐ procedures to address the identification, treatment, reviewed the annual Medical/Mental, control and follow-up management of communicable Nutrition, and Environmental Health diseases. The policies and procedures shall address, evaluations by qualified evaluators. but not be limited to: We concluded that Camp Singer meets Title 15 minimum standards for this regulation. 7754 Yuba County Probation Camp PRO 23-24 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Intake health screening procedures; Policy 706 Communicable Diseases- Youth Procedure 705 Communicable Diseases- Youth A complete health appraisal will be conducted by Health Services staff on all ☒ ☐ ☐ new intakes within 96 hours (excluding holidays) of their admission into the camp. We interviewed medical personnel to help confirm compliance with the Title 15 minimum standards for this regulation. (b) Identification of relevant symptoms; Policy 706 Communicable Diseases- Youth Procedure 705 Communicable Diseases- ☒ ☐ ☐ Youth (c) Referral for medical evaluation; Policy 706 Communicable Diseases- Youth Procedure 705 Communicable Diseases- Youth ☒ ☐ ☐ We interviewed medical personnel to help confirm compliance with the Title 15 minimum standards for this regulation. (d) Treatment responsibilities during detention; Policy 706 Communicable Diseases- Youth Procedure 705 Communicable Diseases- ☒ ☐ ☐ Youth (e) Coordination with public and private community- To aid in confirming compliance with Title 15 based resources for follow-up treatment; minimum standards for this regulation, we ☒ ☐ ☐ interviewed medical and behavioral health personnel. (f) Applicable reporting requirements; and, Policy 706 Communicable Diseases- Youth Procedure 705 Communicable Diseases- ☒ ☐ ☐ Youth (g) Strategies for handling disease outbreaks. Policy 706 Communicable Diseases- Youth Procedure 705 Communicable Diseases- Youth To aid in confirming compliance with Title 15 minimum standards, we reviewed the annual ☒ ☐ ☐ Medical/Mental, Nutrition, and Environmental Health evaluations by qualified evaluators. We also interviewed medical personnel to help determine that Camp Singer meets the minimum requirements for this regulation. The policies and procedures shall be updated as Policy 706 Communicable Diseases- Youth necessary to reflect communicable disease priorities Procedure 705 Communicable Diseases- identified by the local health officer and currently Youth recommended public health interventions. ☒ ☐ ☐ Per policy, the physician and the facility administrator, shall establish policies and procedures to assure the quality and adequacy of health care services are assessed every two years. 7754 Yuba County Probation Camp PRO 23-24 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES Policy 702 Availability and Standards of Care (EXCERPT) The regulation requires that youth shall be The health administrator, in cooperation with the facility provided the opportunity to confidentially administrator, shall develop policy and procedures to convey either through written or verbal establish a daily routine for youth to convey requests for communications, a request for medical, emergency and non-emergency medical, dental and dental, or behavioral/mental health services. behavioral/mental health care services. Currently, at Camp Singer, youth request behavioral health services by submitting a “sick call slip” directly to camp staff/ JCO. The camp staff forwards the youth behavioral health request for services to Control staff ☒ ☐ ☐ who notify behavioral health via email. This is not compliant with the minimum standards for this regulation, as it relates to a confidential option to convey requests for mental health services. The agency is currently following complaint procedures as it relates to youth submitting medical services requests. Therefore, the facility will incorporate behavioral services request procedures with the current health services request procedure. The agency has taken a proactive approach in updating policy to reflect the changes in procedure. 1480 STANDARD FACILTY CLOTHING ISSUE Policy 807 Youth Hygiene Procedure 800 Youth Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional clothing ☒ ☐ ☐ and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily Policy 807 Youth Hygiene laundered, in good repair, and free of holes and tears. We interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (b) The standard issue of climatically suitable clothing Procedure 800 Youth Hygiene ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; Policy 807 Youth Hygiene We interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (2) Outer garments; ☒ ☐ ☐ Procedure 800 Youth Hygiene (3) New non-disposable underwear which shall Policy 807 Youth Hygiene remain with the youth throughout their stay, and; We interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. 7754 Yuba County Probation Camp PRO 23-24 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Undergarments, that are freshly laundered and Procedure 800 Youth Hygiene free of stains, including tee shirts and bras. We interviewed youth and reviewed ☒ ☐ ☐ documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. (c) Clothing is laundered at the temperature required Policy 807 Youth Hygiene by local ordinances for the commercial laundries Procedure 800 Youth Hygiene ☒ ☐ ☐ and dried completely in a mechanical dryer or other laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene 1482 CLOTHING EXCHANGE Policy 807 Youth Hygiene Procedure 800 Youth Hygiene The facility administrator shall develop and implement written policies and site-specific procedures for the We interviewed youth and reviewed cleaning and scheduled exchange of clothing. Unless documentation to determine that the facility work, climatic conditions, or illness necessitates more ☒ ☐ ☐ meets compliance with the Title 15 minimum frequent exchange, outer garments, except for standards for this regulation. footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S Policy 804 Pest Control PERSONAL CLOTHING There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Policy 807 Youth Hygiene Procedure 800 Youth Hygiene There shall be written policies and site-specific procedures developed and implemented by the facility We interviewed youth and reviewed administrator for the availability of personal hygiene ☒ ☐ ☐ documentation to determine that the facility items. Each female youth shall be provided with meets compliance with the Title 15 minimum sanitary napkins, panty liners and tampons as standards for this regulation. requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (b) Toothpaste; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (c) Soap; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (d) Comb; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (e) Shaving implements; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (f) Deodorant; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (g) Lotion; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (h) Shampoo; and, Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene 7754 Yuba County Probation Camp PRO 23-24 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) Post-shower conditioning hair products. Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene Youth shall not be required to share any personal care Policy 807 Youth Hygiene items listed in items (a) through (d). Liquid soap Procedure 800 Youth Hygiene provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged We interviewed youth and reviewed safety razors, electric razors, and other shaving documentation to determine that the facility ☒ ☐ ☐ instruments capable of breaking the skin, when shared meets compliance with the Title 15 minimum among youth, shall be disinfected between individual standards for this regulation. uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Policy 807 Youth Hygiene Procedure 800 Youth Hygiene There shall be written policies and site specific procedures developed and implemented by the facility We interviewed youth and reviewed administrator for showering/bathing and brushing of ☒ ☐ ☐ documentation to determine that the facility teeth. Youth shall be permitted to shower/bathe up on meets compliance with the Title 15 minimum assignment to a housing unit and on a daily basis standards for this regulation. thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Policy 607 Grooming Procedure 604 Grooming Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of We interviewed youth and reviewed identification in Court. All youth shall have equal ☒ ☐ ☐ documentation to determine that the facility opportunity to shave face and body hair. The facility meets compliance with the Title 15 minimum administrator may suspend this requirement in relation standards for this regulation. to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Policy 607 Grooming Procedure 604 Grooming Hair care services shall be available in all juvenile Policy 807 Youth Hygiene facilities. Youth shall receive hair care services monthly. Procedure 800 Youth Hygiene Equipment shall be cleaned and disinfected after each ☒ ☐ ☐ haircut or procedure, by a method approved by the We interviewed youth and reviewed State Board of Barbering and Cosmetology. documentation to determine that the facility meets compliance with the Title 15 minimum standards for this regulation. 1500 STANDARD BEDDING AND LINEN ISSUE Policy 807 Youth Hygiene Procedure 800 Youth Hygiene Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living ☒ ☐ ☐ We interviewed youth and reviewed area who is expected to remain overnight, shall include, documentation to determine that the facility but not be limited to: meets compliance with the Title 15 minimum standards for this regulation. (a) One mattress or mattress-pillow combination which Policy 807 Youth Hygiene meets the requirements of Section 1502 of these ☒ ☐ ☐ Procedure 800 Youth Hygiene regulations; (b) One pillow and a pillow case unless provided for in Policy 807 Youth Hygiene ☒ ☐ ☐ (a) above; Procedure 800 Youth Hygiene (c) One mattress cover and a sheet or two sheets; Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (d) One towel; and, Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene (e) One blanket or more, up on request Policy 807 Youth Hygiene ☒ ☐ ☐ Procedure 800 Youth Hygiene 7754 Yuba County Probation Camp PRO 23-24 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1501 BEDDING LINEN EXCHANGE Policy 807 Youth Hygiene Procedure 800 Youth Hygiene The facility administrator shall develop and implement site specific written policies and procedures for the We interviewed youth and reviewed scheduled exchange of laundered bedding and linen ☒ ☐ ☐ documentation to determine that the facility issued to each youth housed. Washable items such as meets compliance with the Title 15 minimum sheets, mattress covers, pillow cases and towels shall standards for this regulation. be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered Policy 807 Youth Hygiene ☒ ☐ ☐ once a month. Procedure 800 Youth Hygiene 1510 FACILITY SANITATION, SAFETY AND Policy 800 Sanitation Inspections MAINTENANCE Policy 802 Housekeeping and Maintenance The facility administrator shall develop and implement We interviewed youth and reviewed written policies and site-specific procedures for the documentation to determine that the facility maintenance of an acceptable level of cleanliness, meets compliance with the Title 15 minimum repair and safety throughout the facility. The plan shall standards for this regulation. provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7754 Yuba County Probation Camp PRO 23-24 - 50 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐Vio ☐ ☒ Section 300 of the Welfare and Institutions Code (WIC) lation are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐Vio ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). lation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐Vio ☐ ☒ separated from minors. lation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the ☐Vio ☒ ☐ facility in a manner that allows contact with minors. lation 7754 Yuba County Probation Camp PRO 23-24 - 51 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7754 FACILITY: Maxine Singer Youth Guidance Center TYPE: Camp RC: 60 FIELD REPRESENTATIVE: Forrest Coleman DATE: March 2, 2023 ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Boys Dorm 98 1 12 12 12 912 Sq. Ft. Each bed area is surrounded on three sides by a short wall. Section A1 Dorm Dorm 1 Dorm 2 Dorm 98 1 12 12 12 912 Sq. Ft. Each bed area is surrounded on three sides by a short wall. Bathroom 1 3 2 3 2 4 Area Dayroom 1 1136 Sq. Ft. Section B2 Dorm 98 1 12 12 12 912 Sq. Ft. Each bed area is surrounded on three sides by a short wall. Dorm 1 Dorm 2 Dorm 98 1 12 12 12 912 Sq. Ft. Each bed area is surrounded on three sides by a short wall. Bathroom 1 3 2 3 2 4 Area Dayroom 1 1132 Sq. Ft. Girls Dorm Dorm Pre 98 1 12 12 12 1,546 Sq. Ft. 2 1 3 1 4 3 # 1= 886 Sq. Ft. One classroom is used for school administrative offices. Classroom # 2= 788 Sq. Ft. # 3= 804 Sq. Ft. Dining 1 1072 Sq. Ft. The dining room also serves the youth from the Room juvenile hall. Outdoor 2 acres Rec. Space Note: Pre-1998 dimensions are based on CYA data, 1998 dimensions are based on Board of Corrections data. 1 The facility refers to this section as East Dorm. 2 The facility refers to this section as West Dorm. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in br 7754 Yuba County Probation Camp LASE 23-24 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7754 FACILITY NAME: Yuba-Sutter Maxine Singer Youth Guidance Center FACILITY TYPE: Camp APPLICABLE REGULATIONS (Check All That Apply): 4/98: x 2001: 2003: OTHER: FIELD REPRESENTATIVE: Forrest Coleman DATE: March 2, 2023 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1)  Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors  pending admission to JH Provides access to a shower  Provides a secure vault or storage space for minor's  valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2)  Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as specified in  these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking  fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required  Natural Light (1.3) Visual access to natural light is provided in locked sleeping  rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When  doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. 7754 Yuba County Probation Camp PHY 23-24 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain  sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures  03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear  ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches.  01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8)  Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches.  01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory size of  200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer  than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps).  03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 7754 Yuba County Probation Camp PHY 23-24 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30  minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10)  JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of  floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers.  Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- outdoor  space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100  feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. 01: Facilities with a capacity of 275 or more minors have  61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient  size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension  less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security.  7754 Yuba County Probation Camp PHY 23-24 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Academic Classrooms (NA SPJH; 1.12)  Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every  juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a  minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies.  Safety Room (1.13)  Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor  Padded as specified in these regulations  There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room and  are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations  Access to a toilet, wash basin and drinking fountain is  provided. 03: Be equipped with a variable intensity security-type  lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access.  Medical Examination Room (NA SPJH; 1.14) Shared medical room with Juvenile Hall. There is a minimum of one suitably equipped medical  examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is used for  no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no single  dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and  pharmaceutical preparations as specified by Title 15 § 1438. 7754 Yuba County Probation Camp PHY 23-24 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Dining Areas (NA SPJH; 1.16) Shared dining area with Juvenile Hall. There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier.  Visiting Space (1.17)  Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per  minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure  storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as  fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet  containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) No locked cells. There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double  occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. 7754 Yuba County Probation Camp PHY 23-24 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire  and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24)  Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview  room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  Court Holding Room for Minors (1.26)  Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors  Provides 40 square feet of floor area and a minimum clear  ceiling height of eight feet Contains seating to accommodate all minors  Contains a toilet, wash basin and drinking fountain as  specified in these regulations Maximizes staffs' visual supervision of minors  Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One  toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water  and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in  living areas and indoor-outdoor recreation areas. 7754 Yuba County Probation Camp PHY 23-24 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste  water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on  living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a  pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double  occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) No safety cell. Padding in safety rooms covers the floor, door and walls to a  clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire  sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is  without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for each  person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter  of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  Assess for New Construction/Remodel or Repair:  7754 Yuba County Probation Camp PHY 23-24 - 7 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society  for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7754 Yuba County Probation Camp PHY 23-24 - 8 - J456 PHY 98 01 03.dot (8/05)