Alameda County (2018-2020 inspection cycle)

July 6, 2020 Wendy Still, Chief Probation Officer Alameda County Probation Department 400 Broadway Oakland, CA 94607 ALAMEDA COUNTY JUVENILE HALL AND CAMP WILMONT SWEENEY 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Still: On May 21, 2020, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2018/2020 Biennial Inspection of the Alameda County Juvenile Hall and Camp Wilmont Sweeney via a desk audit. To prepare for this inspection, a pre‐inspection briefing was held on March 27, 2019. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. Due to the coronavirus pandemic and the issuance of statewide and local shelter‐in‐place orders, BSCC staff were prohibited from traveling and unable to complete on‐site inspections from March 16 through June 30, 2020, the end of the 2018/2020 biennial inspection cycle. BSCC staff conducted virtual inspections via desk audit of all facilities originally scheduled for inspection during this time. Desk audits are comprised of a comprehensive review of all applicable policies and procedures and documentation (where available). BSCC staff intend to conduct comprehensive on‐site inspections of all local detention facilities as soon as travel restrictions are lifted. We reviewed your updated Policy and Procedures Manual1; all Local Inspections; annual reviews of Security and Emergency practices; and documents and forms used by the agency. The documentation specific to your high-risk incidents were assessed to ensure compliance with regulation and policy. 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures; nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7001+ Alameda JH and Camp 18-20 Chief Still Alameda P. 2 The BSCC inspection report consists of this transmittal letter and the attached Title 15 Procedures checklist. We are including the PHY and LASE for your information only; your staff indicated that there were no changes to the physical plant since the previous inspection. Compliance is indicated by policy and/or documentation review. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: County Building Inspection by agency designated by the Board of Supervisors; Fire authority having jurisdiction; Local health officer; County superintendent of schools; Juvenile Court; and, Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Operations Our inspection process included a desk audit of operational processes and day to day expectations based on policy and documentation. We reviewed a sampling of incident reports, grievances, admission and classification reports, case plans, unit and staff schedules and safety checks to ensure compliance with Title 15 Regulations. The purpose of the audit was also to ensure that agency practice was in line with policy. We worked with your team, providing technical assistance to assist with compliance, as they aligned policy to new regulations. The agency made significant changes to their manual and provided specific training for staff to understand the intent of new regulation. You were successful in this implementation as we moved through the process of change. As the agency moved through the cycle, forms and documentation efforts improved to record the required elements in regulation and policy. Our review of reports, forms and logs revealed accurate portrayals of time and/or information. Case plans were individualized and targeted specific goals, objectives and expectations of youth. Safety checks were better this cycle and once the safety check form was changed to match policy, staff had a clear understanding of your expectation. The room confinement and separation policies, procedures and documentation processes were better defined after our initial review to meet the intent of regulation and legislation. Facility operations and day to day activities reflected an orderly and full schedule for youth. Supervisors now audit and review operations to further enhance the overall procedural systems in place. Finally, administrators at both facilities have a hands-on approach to ensuring the youth population are receiving every benefit the facility has to offer. Alameda’s juvenile facilities continue to have limited on-site clinician services on evenings and weekends, according to the behavior health program schedule. Although the agency has enhanced the on-call services since the 2016-2018 BSCC Inspection cycle to ensure no youth is left unseen in 7001+ Alameda JH and Camp 18-20 Chief Still Alameda P. 3 critical incident scenarios, we strongly encourage you to spread out the clinician resources to better serve your youth during their waking hours as their needs need to be met beyond weekdays between eight to five. Education The Alameda County Office of Education (ACOE) continues to operate the Butler Academy Center for both facilities. Juvenile Hall has the Transition Center, which has become a very important factor in youth re-entry into the community. Alameda County was ahead of the process for transition planning; as the case plans and release processes identified in policy were well documented before revisions to regulation required it. Youth are afforded post-secondary education opportunities as well as participation in the SEEP Program (Student Extended Education Program). SEEP is a six-week program which offers financial literacy, resume building, writing skills and development, conflict resolution, anger management, and current events discussions. ACOE offers a well-rounded approach to youth which meets their individual needs. This includes programs like SEEP, credit recovery opportunities, health education and extra- curricular options outside the classroom. Education requirements were significantly updated during the recent revisions to Title 15 and your polices reflected these changes. Although the ACOE is responsible for providing each element, you developed a clear policy for your staff to understand expectations which is important for both teachers and facility personnel. Programming Juvenile Hall houses detention youth and Camp Sweeney accepts youth committed by the Juvenile Court for long term programming. Both facilities offer enhanced services to meet the youths’ needs while in custody, addressing the specific risk factors learned at admission for completing the case plan. Facility staff at Juvenile Hall and Camp Sweeney facilitate programs, as do agency volunteers and community partners. We were provided a comprehensive program list for both facilities, each offering an hour and a half of structured social programming each day. Most are evidence-based or best practice and provide relevant and structured responses to the youths identified needs. Refer to the Procedures checklist for a complete list of options available for each youth. The case plans we reviewed provided guidance for the youth’s stay, with staff working with youth in establishing goals and objectives to assist in their transition and re-entry into the community. The programs are incentive based which allow youth to determine the appropriate and current goals based on identified behaviors. The agency has demonstrated a commitment to the youth population by emphasizing treatment focused services and engaging youth in the process of changing behaviors. The established protocols for staff, full program with service-oriented programs for youth and oversight by supervisors and administrators is accurately portrayed in the day to day operations and in line with the intent of revisions made to Title 15 regulations. 7001+ Alameda JH and Camp 18-20 Chief Still Alameda P. 4 Title 15, CCR Minimum Standards Throughout the audit process, we provided technical assistance and made best-practice recommendations to your management team to enhance operations for compliance as we move to the on-site inspection in the coming cycle. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides an overview of the inspection findings. Upon final review of reviewed documentation and upon the conclusion of this report, there are no outstanding items of compliance at the Alameda County Juvenile Hall and Camp Sweeney Facility noted from the desk audit. Title 24, CCR Physical Plant There have been no changes to the physical plant, therefore, your rated capacity remains at 360 in Juvenile Hall and 105 for Camp Sweeney. The population remains low for each program, based on the criteria for detention and COVID-19 pandemic. Training The most recent BSCC Standards and Training for Corrections (STC) audit reports that the Alameda County Probation Department is compliant with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. You are a Pilot County for SB 1004, which allows for housing adult transitional age youth in the Juvenile Hall with separate sight and sound requirements. You have met the required elements for this population and we note due to the pandemic, no in custody participants are presently in the program. We are impressed with the overall operation of the Alameda County Juvenile Hall and Camp Sweeney. We would again like to thank you and compliment your staff for their dedication to the youth, thoroughness of the preparation for our desk audit inspection and responsiveness to our inquiries. You should be proud of your managers, their staff and the treatment focused program you provide to the youth of Alameda County. This concludes our 2018-2020 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division 7001+ Alameda JH and Camp 18-20 Chief Still Alameda P. 5 Enclosures cc: Presiding Judge, Juvenile Court, Alameda County* Chair, Juvenile Justice Commission, Alameda County* Chair, Board of Supervisors, Alameda County* County Administrator, Alameda County* Brian Ford, Assistant Chief Probation Officer Ian Long, Deputy Chief Probation Officer James Rivers, Superintendent Juvenile Hall Jessica Fort, Superintendent Camp Sweeney *Copies of full inspection are available upon request and online at BSCC.ca.gov 7001+ Alameda JH and Camp 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7001 7003 FACILITY NAME: Alameda County Juvenile Hall/Camp Wilmont Sweeney F A C I L I T Y T Y P E : J H / C a m p PERSON(S) INTERVIEWED: Emails, Zoom, Microsoft Teams and telephone correspondence with Superintendents James Rivers and Jessica Fort FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 21, 2020 An ‘X’ Designates compliance. Any non-compliance will be referred to in the comment section. TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND The Building Inspection and maintenance EVALUATION OF BUILDING AND GROUNDS issues are completed by Alameda County’s On an annual basis, or as otherwise required by law, General Services Agency (GSA). This was each juvenile facility administrator shall obtain a verified by GSA via memo. documented inspection and evaluation from the following: (A) County building inspection by agency designated by 2019: May 17, 2019 the Board of Supervisors to approve building safety; ☒ ☒ ☐ 2019: May 15, 2020 (B) Fire authority having jurisdiction, including a fire July 2020 clearance as required by Health and Safety Code On July 11, 2020, the fire inspector noted Section 13146.1 (a) and (b); one additional outstanding item for Camp Sweeney. It was resolved on August 24, ☒ ☒ ☐ 2020. The issue was a strobe light malfunction and is not a fire and life safety issue. The original inspection occurred on February 1, 2020. (C) Local health officer, inspection in accordance with 2018: Health and Safety Code Section 101045; Environmental Health July 18, 2018 Medical/Mental Health July 18, 2018 Nutritional Health July 18, 2018 ☒ ☒ ☐ 2019: Environmental Health July 17, 2019 Medical/Mental Health July 17, 2019 Nutritional Health July 17, 2019 (D) County superintendent of schools on the adequacy 2018: Ongoing 2018 of educational services and facilities as required in ☒ ☒ ☐ 2019: April 23, 2019 Section 1370; (E) Juvenile court as required by Section 209 of the 2019: There was no inspection in 2019. ☒ ☒ ☐ Welfare and Institutions Code 2020: June 11, 2020 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7001+ Alameda JH and Camp 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (F) Juvenile Justice Commission as required by Section 2018: Last was October 6, 2017 229 of the Welfare and Institutions Code or 2019: February 8, 2019 ☒ ☒ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed BSCC Note: Compliance with this section is in a memorandum completed by Chief determined by receipt of the Chief Probation Officer’s Probation Officer Wendy Still on June 1, 2020. certification letter confirming that all elements of regulation are met. Chapter III, Section 1320, II Policy (a) Appointment ☒ ☒ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, Chapter III, Section 1320, III Procedures- skills and abilities appropriate to their job Qualifications, Bullet 1 ☒ ☒ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Chapter III, Section 1320, III Procedures- examination including tuberculosis screening test Qualifications, Bullet 2 and evaluation for immunity to contagious illnesses ☒ ☒ ☐ of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Chapter III, Section 1320, III Procedures- and training requirements adopted by the Board ☒ ☒ ☐ Qualifications, Bullet 4 pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Chapter III, Section 1320, III Procedures- employee, and psychological examination in Qualifications, Bullet 3 ☒ ☒ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Chapter III, Section 1320, III Procedures- employees of the facility, who may be present at the Hiring and Promotional Decisions facility, shall have such clearance and qualifications ☒ ☒ ☐ This section discusses other employees who as may be required by law, and their presence at the would have contact with youth. facility shall be subject to the approval and control of the facility manager. 7001+ Alameda JH and Camp 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to Chapter 3, Section 1321, II Policy ⁋ 1 carry out the overall facility operation and its programming, to provide for safety and security of youth and staff, and meet established standards and We were provided a sampling of facility regulations; schedules, articulating assignments and giving directives and prompts for their shift in terms of conduct, dress code, safety check ☒ ☒ ☐ policies, and use of devices while on duty. Due to staff coverage issues since March 2020, the agency created an area on the schedule showing the need for overtime shifts. It was clear staff were working beyond their scheduled hours/shifts. b) ensure that no required services shall be denied Chapter 3, Section 1321, II Policy ⁋ 2 because of insufficient numbers of staff on duty ☒ ☒ ☐ absent exigent circumstances; c) have a sufficient number of supervisory level staff to Chapter 3, Section 1321, II Policy ⁋ 3 ☒ ☒ ☐ ensure adequate supervision of all staff members; d) have a clearly identified person on duty at all times Chapter 3, Section 1321, II Policy ⁋ 4 who is responsible for operations and activities and has completed the Juvenile Corrections Officer Core ☒ ☒ ☐ This section requires a senior staff on duty at all times that has completed PC 832 and Course and PC 832 training; Core Training e) have at least one staff member present on each living Chapter 3, Section 1321, II Policy ⁋ 3 (p 3) ☒ ☒ ☐ unit whenever there are youth in the living unit; f) have sufficient food service personnel relative to the Chapter 3, Section 1321, III Procedures number and security of living units, including staff Support Staff ⁋ 2 qualified and available to: plan menus meeting JH and CS have operational kitchens which nutritional requirements of youth; provide kitchen are staffed by food services personnel. supervision; direct food preparation and servings; ☒ ☒ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7001+ Alameda JH and Camp 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, Chapter 3, Section 1321, III Procedures medical, dental, mental health, building Support Staff ⁋ 1 and 3 maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☒ ☐ management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide Chapter 3, Section 1321, II Policy ⁋ 5 continuous wide-awake supervision of youth, subject to temporary variations in staff assignments ☒ ☒ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Chapter III, Section 1321, III Procedures Juvenile Facilities ⁋ 1 (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Chapter III, Section 1321, III Procedures room for the purpose of sleeping, one wide-awake Juvenile Facilities ⁋ 2 ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Chapter III, Section 1321, III Procedures members on duty at all times, regardless of the Juvenile Facilities ⁋ 3 number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty Chapter III, Section 1321, III Procedures who is the same gender as youth housed in the ☒ ☐ ☐ Juvenile Facilities ⁋ 4 facility. (E) personnel with primary responsibility for other Chapter III, Section 1321, III Procedures duties such as administration, supervision of Support Staff ⁋ 1 personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; 7001+ Alameda JH and Camp 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Chapter III, Section 1321, III Procedures Juvenile Facilities ⁋ 1 (A) during the hours that youth are awake, one wide- ☐ ☒ ☐ awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their Chapter III, Section 1321, III Procedures room for the purpose of sleeping, one wide-awake Juvenile Facilities ⁋ 2 ☐ ☒ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Chapter III, Section 1321, III Procedures members on duty at all times, regardless of the Juvenile Facilities ⁋ 3 number of youth in residence, unless arrangements ☐ ☒ ☐ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty Chapter III, Section 1321, III Procedures who is the same gender as youth housed in the ☐ ☒ ☐ Juvenile Facilities ⁋ 4 facility; (E) in addition to the minimum staff to youth ratio Chapter III, Section 1321, III Procedures Juvenile required in (h)(3)(A)-(B), consideration shall be Facilities ⁋ 5 given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Chapter III, Section 1321, III Procedures Support duties such as administration, supervision of Staff ⁋ 1 Chapter III, Section 1322 personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7001+ Alameda JH and Camp 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF Chapter III, Section 1322, IV-A JIO Initial ORIENTATION AND TRAINING Training (a) Prior to assuming any responsibilities each youth ☒ ☒ ☐ supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ Training ⁋ 1-1 (2) scope of decisions they shall make; Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ Training ⁋ 1-2 (3) the identity of their supervisor; Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ Training ⁋ 1-3 (4) the identity of persons who are responsible to Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ them; Training ⁋ 1-4 (5) persons to contact for decisions that are beyond Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ their responsibility; and Training ⁋ 1-5 (6) ethical responsibilities. Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ Training ⁋ 1-7 (b) Prior to assuming any responsibility for the Chapter III, Section 1322, IV-A JIO Initial supervision of youth, each youth supervision staff Training ⁋ 2 member shall receive a minimum of 40 hours of ☒ ☒ ☐ facility-specific orientation, including: Required within first 2 weeks of employment. (1) individual and group supervision techniques; Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ Training ⁋ 2-1 (2) regulations and policies relating to discipline and Chapter III, Section 1322, IV-A JIO Initial rights of youth pursuant to law and the ☒ ☒ ☐ Training ⁋ 2-2 provisions of this chapter; (3) basic health, sanitation and safety measures; Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ Training ⁋ 2-3 (4) suicide prevention and response to suicide Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ attempts Training ⁋ 2-4 (5) policies regarding use of force, de-escalation Chapter III, Section 1322, IV-A JIO Initial techniques, chemical agents, mechanical and ☒ ☒ ☐ Training ⁋ 2-5 physical restraints; (6) review of policies and procedures referencing Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ trauma and trauma-informed approaches; Training ⁋ 2-9 (7) procedures to follow in the event of Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ emergencies; Training ⁋ 2-6 7001+ Alameda JH and Camp 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (8) routine security measures, including facility Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ perimeter and grounds; Training ⁋ 2-7 (9) crisis intervention and mental health referrals to Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ mental health services; Training ⁋ 2-8 (10) documentation; and Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ Training ⁋ 2-10 (11) fire/life safety training Chapter III, Section 1322, IV-A JIO Initial ☒ ☒ ☐ Training ⁋ 2-11 (c) Prior to assuming sole supervision of youth, each Chapter III, Section 1322, IV-B BSCC youth supervision staff member shall successfully Mandated Core Training complete the requirements of the Juvenile ☒ ☒ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer Chapter III, Section 1322, IV-D Penal Code youth supervision staff shall successfully complete Section 832 Training ☒ ☒ ☐ training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Chapter III, Section 1322, III Policy, ⁋ 6 Whenever there is a youth in a juvenile facility, there Chapter III, Section 1323 Fire and Life shall be at least one wide awake person on duty at all Safety times who meets the training standards established by the Requires minimum of one person on each Board for general fire and life safety which relate living unit at all times that has successfully specifically to the facility. ☒ ☒ ☐ completed JIO Core Training, which includes Fire and Life Safety. Also, at hire, new employees are required to complete 8 hours of medic training and 4 hours of fire and life safety training. Annually, all staff are required to complete a four hour refresher of both trainings. 1324 POLICY AND PROCEDURES MANUAL Chapter III, Section 1324, II Policy ⁋ 2 All facility administrators shall develop, publish, and implement a manual of written policies and procedures Requires annual update and/or review. that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, ☒ ☒ ☐ and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: 7001+ Alameda JH and Camp 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (a) table of organization, including channels of Chapter III, Section 1324, II Policy A communications and a description of job ☒ ☒ ☐ Chapter III, Scion 1324.2, 1 classifications; (b) responsibility of the probation department, purpose Chapter II, Section 201 of programs, relationship to the juvenile court, the Chapter III, Section 1324 II Policy B Juvenile Justice/Delinquency Prevention ☒ ☒ ☐ Commission or Probation Committee, probation Chapter III, Section 1324.2, 2 staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☒ ☐ Chapter III, Section 1324, II Policy C (d) initial orientation and training program for Chapter III, Section 1324, II Policy D ☒ ☒ ☐ employees; (e) initial orientation, including safety and security Chapter III, Section 1324, II Policy E issues and anti-discrimination policies, for support staff, contract employees, school, mental/behavioral ☒ ☒ ☐ health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Chapter III, Section 1324, II Policy F ☒ ☒ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☒ ☐ Chapter III, Section 1324, II Policy F (2) legal and proper care of youth; ☒ ☒ ☐ Chapter III, Section 1324, II Policy F (3) maintenance of individual youth's records; ☒ ☒ ☐ Chapter III, Section 1324, II Policy F (4) supply of information to the juvenile court and Chapter III, Section 1324, II Policy F ☒ ☒ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☒ ☐ Chapter III, Section 1324, II Policy F (g) ethical responsibilities; ☒ ☒ ☐ Chapter III, Section 1324, II Policy G (h) trauma-informed approaches; ☒ ☒ ☐ Chapter III, Section 1324, II Policy H (i) culturally responsive approaches; ☒ ☒ ☐ Chapter III, Section 1324, II Policy I (j) gender responsive approaches; ☒ ☒ ☐ Chapter III, Section 1324, II Policy J 7001+ Alameda JH and Camp 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides that all Chapter III, Section 1324, II Policy K youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☒ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Chapter III, Section 1324, II Policy L chemical agents related security devices, and ☒ ☒ ☐ weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Chapter III, Section 1324, II Policy M Cal eligibility information and enrollment of eligible ☒ ☒ ☐ youth; and, (n) establishment of a policy that prohibits all forms of Chapter III, Section 1324, II Policy N sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☒ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Chapter III, Section 1325 Procedures in Case of Fire The facility administrator shall consult with the local fire ☒ ☒ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Chapter III, Section 1325 II Policy and III ☒ ☒ ☐ manual of policy and procedures; Procedures – Staff Responsibilities b) monthly fire and life safety inspections by facility Chapter III, Section 1325 II Policy ⁋ 3 staff with two- year retention of the inspection ☒ ☒ ☐ record; c) fire prevention inspections as required by Health The last Fire Inspection was conducted on ☒ ☒ ☐ and Safety Code Section 13146.1(a) and (b); July 11, 2020. d) an evacuation plan; Chapter III, Section 1325 III Procedures ☒ ☒ ☐ Emergency Evacuation 7001+ Alameda JH and Camp 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; Chapter III, Section 1325 II Policy ⁋ 3 This section requires monthly fire drills. ☒ ☒ ☐ We reviewed the JH and CS Fire Drills from 2019 and found they were compliant with regulation. f) a written plan for the emergency housing of youth in Chapter III, Section 1325 III Procedures the case of fire; and, Emergency Housing of Youth ☒ ☒ ☐ This section articulates coordination with the Alameda County Sheriff’s Office. g) development of a fire suppression pre-plan in Chapter III, Section 1325 III Procedures Fire cooperation with the local fire department. Inspections and Plans This section articulates the Alameda County ☒ ☒ ☐ General Services Agency (GSA) is responsible to coordinate the Fire Inspection and Pre-Plan. 1326 SECURITY REVIEW Chapter III, Section 1326 Security Review Each facility administrator shall develop policies and A Security Review was last completed by procedures to annually review, evaluate, and document Superintendent James Rivers for JH on June security of the facility. The review and evaluation shall 8, 2020. include internal and external security, including, but not ☒ ☒ ☐ limited to, key control, equipment, and staff training. A Security Review was last completed by Superintendent Jessica Fort for CS on June 10, 2020. The facility ISII completed a review on May 3, 2020. 1327 EMERGENCY PROCEDURES Chapter 3, Section 1327 Emergency or Disaster Procedures The facility administrator shall develop facility-specific policies and procedures for emergencies that shall An Emergency Procedures Review was include, but not be limited to: completed by Superintendent James Rivers for JH on June 8, 2020. ☒ ☒ ☐ An Emergency Procedures Review was completed by Superintendent Jessica Fort for CS on June 10, 2020. 7001+ Alameda JH and Camp 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (a) escape, disturbances, and the taking of hostages; Chapter III, Section 1327.2 Escapes Chapter III, Section 1327.24 Hostages (p 5) ☒ ☒ ☐ Chapter III, Section 1327.24 Disturbances (p.6) (b) civil disturbance, active shooter and terrorist attack; Chapter III, Section 1327.24 Active Shooter, ☒ ☒ ☐ Civil Disturbance and Terrorist Threat (c) fire and natural disasters; Chapter III, Section 1325 Procedure in case of Fire ☒ ☒ ☐ Chapter III, Section 1327.5 Earthquakes (d) periodic testing of emergency equipment; ☒ ☒ ☐ Chapter III, Section 1327 II Policy ⁋ 7 (e) emergency evacuation of the facility; and Chapter III, Section 1325 III Procedures ☒ ☒ ☐ Emergency Evacuation (f) a program to provide all youth supervision staff Chapter III, Section 1327 II Policy ⁋ 8 with an annual review of emergency procedures. This section states the Superintendent must ☒ ☒ ☐ conduct an annual review of Emergency Procedures and staff training on emergency procedures. 7001+ Alameda JH and Camp 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Chapter III, Section 1328 III Policy ⁋ 1 The facility administrator shall develop and implement We reviewed safety checks from JH in 2019, policy and procedures that provide for direct visual noting from January to June, the checks were observation of youth at a minimum of every 15 minutes, routinely done at 15 minutes, however, they at random or varied intervals during hours when youth became more random from July to are asleep or when youth are in their rooms, confined in December. The facility now uses an holding cells or confined to their bed in a dormitory. electronic system. JH Superintendent James Supervision is not replaced, but may be supplemented Rivers completed a memo outlining the by, an audio/visual electronic surveillance system Zebra System (barcode electronic checks), designed to detect overt, aggressive or assaultive the audit of the safety checks and behavior and to summon aid in emergencies. All safety administrative video review of late checks. checks shall be documented with the actual time the We did not review the automated checks due check is completed. to volume, each day is approximately 150 pages of records, difficult to print or ☒ ☒ ☐ electronically send. CS provided a sampling of safety checks for random days in 2019. We noted an improvement from last cycle as the checks for the most part occur random. We provided technical assistance that the form be changed to include ‘random and varied’ rather than to indicate every 15 minutes. Also, to articulate the reason for the lapse in checks, designating “all out,” to dinner, rec or whatever the activity is causing the time lapse. CS has a log as well which articulates the activity times but a not for the IS auditing the checks would be appropriate. 1329 SUICIDE PREVENTION PLAN Chapter III, Section 1329 The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. ☒ ☒ ☐ The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Chapter III, Section 1329, III Procedures Section 1322, Youth Supervision Staff Training in Suicide Prevention (p.7) ☒ ☒ ☐ Orientation, and Training and the Juvenile Corrections Officer Core Course. 7001+ Alameda JH and Camp 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and Chapter III, Section 1329, III Procedures A- Precautionary Protocols Screening and Assessment-Initial Health (1) All youth shall be screened for risk of ☒ ☒ ☐ Screen suicide at intake and as needed during detention. (2) All youth supervision staff who perform Chapter III, Section 1329, III Procedures intake processes shall be trained in Training in Suicide Prevention screening youth for risk of suicide. All JIO’s assigned to intake must administer ☒ ☒ ☐ the Intake health Screening form and solicit any information regarding ideations, behaviors and attempts from the arresting officer and the youth’s parents. (3) All youth who have been identified during Chapter III, Section 1329, III Procedures A- the intake screening process to be at risk of Screening and Assessment-Initial Health suicide shall be referred to ☒ ☒ ☐ Screen ⁋ 3-5 behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed Chapter III, Section 1329, III Procedures A- to ensure the youth’s safety pending the Screening and Assessment-Initial Health behavioral/mental health assessment. Screen ⁋ 8 ☒ ☒ ☐ This section states the youth must be monitored in the Intake holding unit pending clinical assessment. (c) Referral process to behavioral/mental health Chapter III, Section 1329, III Procedures A- staff for assessment and/or services. ☒ ☒ ☐ Screening and Assessment-Initial Health Screen (d) Procedures for monitoring of youth identified Chapter III, Section 1329, III Procedures at risk for suicide. ☒ ☒ ☐ Monitoring and Supervision of the Youth (p.5) (e) Safety Interventions Chapter III, Section 1329, III Procedures B- Clinical Assessment (1) Procedures to address intervention ☒ ☒ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration Chapter III, Section 1329, III Procedures ☒ ☒ ☐ Monitoring and Supervision of the Youth- Level 1 and 2 B. Treatment strategies including Chapter III, Section 1329, III Procedures B- ☒ ☒ ☐ trauma-informed approaches Clinical Assessment 7001+ Alameda JH and Camp 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (2) Procedures to instruct youth supervision Chapter III, Section 1329, III Procedures B- staff how to respond to youth who exhibit Clinical Assessment (p. 4) suicidal behaviors. ☒ ☒ ☐ This section identifies responsibilities relayed by the clinician to staff as directives for care. (f) Communication Chapter III, Section 1329, III Procedures (1) The intake process shall include Training in Suicide Prevention communication with the arresting officer All JIO’s assigned to intake must administer and family guardians regarding the youth’s the Intake health Screening form and solicit past or present suicidal ideations, behaviors ☒ ☒ ☐ any information regarding ideations, or attempts. behaviors and attempts from the arresting officer and the youth’s parents. (2) Procedures for clear and current Chapter III, Section 1329, III Procedures B- information sharing about youth at risk for Clinical Assessment (p. 4) suicide with youth supervision, healthcare, and behavioral/mental health staff. ☒ ☒ ☐ This section identifies responsibilities relayed by the clinician to staff and other partners as directives for care. (g) Debriefing of Critical Incidents Related to Chapter III, Section 1329, III Procedures Suicides or Attempts Debriefing of Critical Incidents Related to (1) Process for administrative review of the ☒ ☒ ☐ Suicides or Suicide Attempts (p. 9, Bullet 2) circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Chapter III, Section 1329, III Procedures staff. Debriefing of Critical Incidents Related to ☒ ☒ ☐ Suicides or Suicide Attempts (p. 8, Bullet 1) (3) Process for a debriefing event with affected Chapter III, Section 1329, III Procedures youth. Debriefing of Critical Incidents Related to ☒ ☒ ☐ Suicides or Suicide Attempts (p. 9, Bullet 1) 7001+ Alameda JH and Camp 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (h) Documentation Chapter III, Section 1329, III Procedures (1) Documentation processes shall be Monitoring and Supervision of the Youth developed to ensure compliance with this (p.5) regulation ☒ ☒ ☐ This section indicates JIO’s must maintain regular documentation of the monitoring and supervision plans for any youth exhibiting signs of suicidality or self-harm. Youth identified at risk for suicide shall not be denied Chapter III, Section 1329, II Policy (p. 2) the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☒ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Chapter 4, Section 1340 Reporting of Legal Actions Each facility shall submit to the Board a letter of ☒ ☒ ☐ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR Chapter 4, Section 1341.1 Procedure in the INJURY OF A YOUTH WHILE Event of a Death of a Youth DETAINED Chapter 4, Section 1341.1, II-D (1) Death of a Youth. Notification to parent or legal guardian and (a) The facility administrator, in cooperation with the attorney of record by Superintendent or health administrator and the behavioral/mental ☒ ☒ ☐ designee. health director, shall develop written policies and procedures in the event of the death of a youth while Chapter 4, Section 1341.1 Required Legal detained, which include notifications to necessary Notification (p. 3) parties, which may include the Juvenile Court, the Includes notification of the Juvenile Court by parent, guardian or person standing in loco parentis the Superintendent via telephone and memo and the youth’s attorney of record. to the Court. (b) The health administrator, in cooperation with the Chapter 4, Section 1341.1 Debriefing Team facility administrator, shall develop written policies (p. 3) and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☒ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 7001+ Alameda JH and Camp 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (c) The administrator of the facility shall provide to the Chapter 4, Section 1341.1 Required Legal Board a copy of the report submitted to the Attorney Notification ⁋ 1 and 2 (p. 3) General under Government Code Section 12525. A ☒ ☒ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Chapter 4, Section 1341.1 Required Legal the administrator, the Board may within 30 calendar Notification ⁋ 1 days inspect and evaluate the juvenile facility, jail, The facility is aware of this regulation. lockup or court holding facility pursuant to the ☒ ☒ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Chapter 4, Section 1340 Reporting Cases of Serious Injury or Illness of Youth (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☒ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Chapter 4, Section 1343 II Policy ⁋ 1 Each juvenile facility shall submit required population ☒ ☒ ☐ and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Chapter 4, Section 1343 II Policy ⁋ 2 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☒ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Chapter 5, Section 1350 Admittance Procedures I Principals, II Policy ⁋ 1 The facility administrator shall develop and implement written policies and procedures for admittance of youth Chapter 5, Section 1350.7 Camp Sweeney that emphasize respectful and humane engagement with Admittance Procedures youth, and reflect that the admission process may be ☒ ☒ ☐ traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: 7001+ Alameda JH and Camp 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (a) the admittance process shall include: Chapter 5, Section 1350 Procedure III (1) Access to two free phone calls within one hour Telephone Calls and Legal Services (p. 7) ☒ ☒ ☐ of admittance in accordance with the provisions Chapter 6, Section 1376 Policy ⁋ 1 of Welfare and Institution Code Section 627; (2) Offer of a shower; Chapter 5, Section 1350 III Procedure Hygiene and Nutritional Needs (p. 7) #1 ☒ ☒ ☐ (3) Documented secure storage of personal Chapter 5, Section 1350 III Procedure ☒ ☒ ☐ belongings; Personal Property (p. 6) (4) Offer of food upon arrival; Chapter 5, Section 1350 III Procedure Hygiene and Nutritional Needs (p. 7) #5 ☒ ☒ ☐ (5) Screening for physical and behavioral health Chapter 5, Section 1350 III Intake Health and safety issues, intellectual or developmental ☒ ☒ ☐ Screening (p. 7) ⁋ 1 disabilities; (6) Screening for physical and developmental Chapter 5, Section 1350 III Intake Health disabilities in accordance with Sections 1329, ☒ ☒ ☐ Screening (p. 7) ⁋ 2 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Chapter 5, Section 1350 III Intake Health Developmentally Disabled for youth that are Screening (p. 7) ⁋ 2 suspected of or identified as having a ☒ ☒ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☒ ☐ Refer to Chapter 5, Section 1352.5 (b) juvenile hall administrators shall establish written Chapter 5, Section 1350.7, III-B CS Criteria criteria for detention that considers the least ☒ ☒ ☐ restrictive environment. (c) juvenile camps and post-dispositional programs in Chapter 5, Section 1350 III Procedures juvenile halls shall develop policies and procedures Estimated Length of Stay (p. 8) that advise the youth of the estimated length of ☒ ☒ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Chapter 5, Section 1350 III Procedures that advise any committed youth of the estimated ☒ ☒ ☐ Estimated Length of Stay (p. 8) length of his/her stay. 7001+ Alameda JH and Camp 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL Chapter 5, Section 1350 III Procedures ABUSE Sexual Abuse Screening The facility administrator shall develop and implement Chapter 5, Section 1349 PREA V-C written policies and procedures to reduce the risk of Procedures Screening, Monitoring and sexual abuse by or upon youth. The policy shall require Prevention ☒ ☒ ☐ facility staff to assess each youth within 72 hours of The agency screens all youth entering JH or admission based on the following information: CS within 72 hours of admission using the Vulnerability Sexually Aggressive Behavior (VSAB) Assessment. All items in (a) – (k) are included in the assessment form. (a) Prior sexual victimization or abusiveness; ☒ ☒ ☐ Chapter 5, Section 1349 PREA - VSAB Tool (b) Gender nonconforming appearance or manner; Chapter 5, Section 1349 PREA - VSAB Tool or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☒ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☒ ☐ Chapter 5, Section 1349 PREA - VSAB Tool (d) Age; ☒ ☒ ☐ Chapter 5, Section 1349 PREA - VSAB Tool (e) Level of emotional and cognitive development; ☒ ☒ ☐ Chapter 5, Section 1349 PREA - VSAB Tool (f) Physical size and stature; ☒ ☒ ☐ Chapter 5, Section 1349 PREA - VSAB Tool (g) Mental illness or mental disabilities; ☒ ☒ ☐ Chapter 5, Section 1349 PREA - VSAB Tool (h) Intellectual or developmental disabilities; ☒ ☒ ☐ Chapter 5, Section 1349 PREA - VSAB Tool (i) Physical disabilities; ☒ ☒ ☐ Chapter 5, Section 1349 PREA - VSAB Tool (j) The youth’s perception of vulnerability; and, ☒ ☒ ☐ Chapter 5, Section 1349 PREA - VSAB Tool (k) Any other specific information about the Chapter 5, Section 1349 PREA - VSAB Tool individual youth that may indicate heightened needs for supervision, additional safety ☒ ☒ ☐ precautions, or separation from certain other youth. Staff shall ascertain this information through Chapter 5, Section 1349 PREA V-C, 1-a conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☒ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7001+ Alameda JH and Camp 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS The facility administrator shall implement appropriate Chapter 5, Section 1349 PREA V-C, 1-b controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☒ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Chapter 5, Section 1351 JH Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth Chapter 5, Section 1351.5 CS Release from custody which provide for: Procedures ☒ ☒ ☐ It is noted CS youth are transported to JH Intake for processing the release. The following procedures apply to CS youth except where enhanced by CS policy. Once ready for release, the youth is returned to CS. (a) verification of identity/release papers; Chapter 5, Section 1351, III Procedure JH ☒ ☒ ☐ Release (p. 2) #2 (b) return of personal clothing and valuables; Chapter 5, Section 1351, III Procedure JH Release (p. 2) #6 ☒ ☒ ☐ Chapter 5, Section 1351, III Procedure Camp Sweeney Release (p. 3) #6 (c) notification to the youth's parents or guardian; Chapter 5, Section 1351, III Procedure JH Release (p. 2) #1 ☒ ☒ ☐ Chapter 5, Section 1351, III Procedure Camp Sweeney Release (p. 3) #7 (d) notification to the facility health care provider in Chapter 5, Section 1351, III Procedure JH accordance with Sections 1408 and 1437 of these Release (p. 2) #5 regulations, for coordination with outside agencies; ☒ ☒ ☐ Chapter 5, Section 1351, III Procedure Camp and, Sweeney Release (p. 3) #5 (e) notification of school staff; Chapter 5, Section 1351, III Procedure Transition Center (p. 4) ☒ ☒ ☐ Chapter 5, Section 1351, III Procedure Camp Sweeney Release (p. 3) #5 (f) notification of facility mental health personnel. Chapter 5, Section 1351, III Procedure ☒ ☒ ☐ Transition Center (p. 5) 7001+ Alameda JH and Camp 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement Chapter 5, Section 1351, III Procedure policies and procedures for post-disposition youth to Transition Center (p. 4 and 5) coordinate the provision of transitional and reentry This section articulates the responsibilities of services including, but not limited to, medical and ☒ ☒ ☐ Probation staff, school, behavior health and behavioral health, education, probation supervision and public health to coordinate transition and re- community-based services. entry services for all youth released from JH and CS. The facility administrator shall develop and implement Chapter 5, Section 1351.5, III-B, C and D written policies and procedures for the furlough of ☒ ☒ ☐ youth from custody. 1352 CLASSIFICATION Chapter 5, Section 1352 Classification The facility administrator shall develop and implement written policies and procedures on classification of ☒ ☒ ☐ youth for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, Chapter 5, Section 1352, II Policy ⁋ 1 facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☒ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of The JH facility only has single rooms. For the facility; CS, there are 4 dorms and youth are placed ☒ ☒ ☐ based on appropriate level of security considering the least restrictive level. (c) provide that a youth shall be classified upon Chapter 5, Section 1352, II Policy ⁋ 1 admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☒ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Chapter 5, Section 1352, II Policy ⁋ 2 including provisions that consider the level of ☒ ☒ ☐ The facility completes weekly reviews or supervision and the youth's behavior while in more often as needed. custody; and, 7001+ Alameda JH and Camp 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth Chapter 5, Section 1352, II Policy ⁋ 4 (p. 2) from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Chapter 5, Section 1352, II Policy ⁋ 3 (p. 2) bisexual, transgender, questioning or intersex ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Chapter 5, Section 1352.5 III Policy ⁋ 1 Transgender and Intersex Youth The facility administrator shall develop written policies ☒ ☒ ☐ and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Chapter 5, Section 1352.5 III Policy ⁋ 2 identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☒ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Chapter 5, Section 1352.5 III Policy ⁋ 3 themselves in a manner consistent with their gender ☒ ☒ ☐ identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Chapter 5, Section 1352.5 III Policy ⁋ 4 that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons ☒ ☒ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7001+ Alameda JH and Camp 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that transgender Chapter 5, Section 1352.5 III Policy ⁋ 5 and intersex youth have access to medical and ☒ ☒ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Chapter 5, Section 1352.5 III Policy ⁋ 5 necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☒ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Chapter 5, Section 1352.5 III Policy ⁋ 6 and youth for the purpose of determining the youth’s 7 anatomical sex. Whenever feasible, the facility shall ☒ ☒ ☐ Chapter 5, Section 1360 IV Policy ⁋ 7 respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Chapter5, Section 1353 New Intake Orientation The facility administrator shall develop and implement written policies and procedures to orient a youth prior We reviewed the Handbook for each facility to placement in a living area. Both written and verbal as well as the CS Parent Handbook. Youth information shall be provided and supplemented with ☒ ☒ ☐ are provided a consistent message of video orientation if feasible. Provision shall be made to expectations as well as day to day operations. provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and Chapter 5, Section 1353 III Procedure A ☒ ☒ ☐ disciplinary procedures; (b) facility’s system of positive behavior interventions Chapter 5, Section 1353 III Procedure B and supports, including behavior expectations, incentives that youth will receive for complying ☒ ☒ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Chapter 5, Section 1353 III Procedure C facility’s policy prohibiting sexual abuse and sexual ☒ ☒ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☒ ☐ Chapter 5, Section 1353 III Procedure D (e) the existence of the grievance procedure, the steps Chapter 5, Section 1353 III Procedure E that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☒ ☐ name of the person or position designated to resolve the issue; 7001+ Alameda JH and Camp 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (f) access to legal services and information on the court Chapter 5, Section 1353 III Procedure F ☒ ☒ ☐ process; (g) access to routine and emergency health and mental Chapter 5, Section 1353 III Procedure G ☒ ☒ ☐ health care; (h) access to education, religious services, and Chapter 5, Section 1353 III Procedure H ☒ ☒ ☐ recreational activities; (i) housing assignments; ☒ ☒ ☐ Chapter 5, Section 1353 III Procedure I (j) opportunity for personal hygiene and daily showers Chapter 5, Section 1353 III Procedure J ☒ ☒ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Chapter 5, Section 1353 III Procedure K ☒ ☒ ☐ telephone use; (l) availability of reading materials, programming, and Chapter 5, Section 1353 III Procedure L ☒ ☒ ☐ other activities; (m) facility policies on the use of force, use of restraints, Chapter 5, Section 1353 III Procedure M ☒ ☒ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☒ ☐ Chapter 5, Section 1353 III Procedure N (o) emergencies including evacuation procedures; ☒ ☒ ☐ Chapter 5, Section 1353 III Procedure O (p) non-discrimination policy and the right to be free Chapter 5, Section 1353 III Procedure P from physical, verbal or sexual abuse and ☒ ☒ ☐ harassment by other youth and staff; (q) availability of services and programs in a language Chapter 5, Section 1353 III Procedure Q ☒ ☒ ☐ other than English if appropriate; (r) the process for requesting different housing, Chapter 5, Section 1353 III Procedure R ☒ ☒ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Chapter 5, Section 1353 III Procedure S information regarding the youth’s stay in the facility that at a minimum includes answers to ☒ ☒ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Chapter 5, Section 1353 III Procedure T ☒ ☒ ☐ Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION Chapter 5, Section 1354 Separation ☒ ☒ ☐ The facility administrator shall develop and implement written policies and procedures that address: 7001+ Alameda JH and Camp 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, but are Chapter 5, Section 1354 III Policy ⁋ 1 not be limited to, medical and mental health The facility tracks all separation with an conditions, assaultive behavior, disciplinary activity tracker form, noting reasons for the consequences and protective custody. separation and staff interventions to return the youth to regular programming. The ☒ ☒ ☐ facility allows youth to self-separate, however, the youth continues to have the opportunity to earn points. Policy allows for continuation for as long as the youth wants with staff counseling a minimum of every 4 hours, with consideration for referral to Behavioral Health. (b) consideration of positive youth development and Chapter 5, Section 1354 III Policy ⁋ 2 ☒ ☒ ☐ trauma-informed care. (c) separated youth shall not be denied normal Chapter 5, Section 1354 III Policy ⁋ 4 and 5 privileges available at the facility, except when ☒ ☒ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Chapter 5, Section 1354 III Policy ⁋ 6 ☒ ☒ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Chapter 5, Section 1354 III Policy ⁋ 7 separation shall occur in accordance with Welfare ☒ ☒ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Chapter 5, Section 1354 III Policy ⁋ 8 (p. 4) of separated youth to determine if separation ☒ ☒ ☐ remains necessary. 7001+ Alameda JH and Camp 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Chapter 5, Section 1354.5 Room Confinement (RC) and Reintegration and (a) The facility administrator shall develop and Safety Plan. implement written policies and procedures addressing the confinement of youth in their room We reviewed a sampling of Re-Integration that are consistent with Welfare and Institutions Plans for youth coming off RC. The forms, Code Section 208.3. The placement of a youth in criteria, expectations, and plan are well room confinement shall be accomplished in ☒ ☒ ☐ documented as are signatures from staff, IS, accordance with the following guidelines: DPO, and Clinicians. The agency takes a team approach, fully compliant with regulation and following the intent of moving a youth back into programming as soon as possible. (1) Room confinement shall not be used before Chapter 5, Section 1354.5 II Policy ⁋ 2 (p. 2) other, less restrictive, options have been Chapter 5, Section 1354.5 IV Procedure A attempted and exhausted, unless attempting ☒ ☒ ☐ Room Confinement those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Chapter 5, Section 1354.5 II Policy ⁋ 2 (p. 1) purposes of punishment, coercion, ☒ ☒ ☐ convenience, or retaliation by staff. (3) Room confinement shall not be used to the Chapter 5, Section 1354.5 II Policy ⁋ 3 (p. 2) extent that it compromises the mental and ☒ ☒ ☐ physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☒ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. Chapter 5, Section 1354.5 III Procedure A-1 and 2 JIO and ISI Responsibilities Youth are assessed a minimum of every 15 minutes by staff and 45 minutes by the ☒ ☒ ☐ supervisor, to ascertain the youth’s ability to return to regular programming, with or without a reintegration plan. (2) Consult with mental health or medical staff. ☒ ☐ ☒ Chapter 5, Section 1354.5 III Procedure C-1 (3) Develop an individualized plan that includes Chapter 5, Section 1354.5 III Procedure C the goals and objectives to be met in order to ☒ ☒ ☐ ⁋ 2 reintegrate the youth to general population. 7001+ Alameda JH and Camp 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (4) If room confinement must be extended beyond ☒ ☒ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room Chapter 5, Section 1354.5 III Procedure C-2, confinement and the basis for the 3 and 4 extension, the date and time the youth was ☒ ☒ ☐ These sections articulate the incident reports, first placed in room confinement, and when Re-integration Plan and Room Confinement he or she is eventually released from room checklists be completed and reviewed. confinement. (B) Develop an individualized plan that Chapter 5, Section 1354.5 III Procedure C ⁋ includes the goals and objectives to be met 4 and # 2 ☒ ☒ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the Chapter 5, Section 1354.5 IV-A, 4 facility superintendent or his or her ☒ ☒ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of Chapter 5, Section 1354.5 III Procedure B-2 single-person rooms or cells for the housing of (p. 7) ☒ ☒ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Chapter 5, Section 1354.5 III Procedure B-2 in court holding facilities or adult facilities. (p. 7) ☒ ☒ ☐ This facility is not either a Court Holding Facility or Adult Facility. (7) Nothing in this section shall be construed to Chapter 5, Section 1354.5 III Procedure B-1 conflict with any law providing greater or ☒ ☒ ☐ (p. 7) additional protections to youth. (8) This section does not apply during an Chapter 5, Section 1354.5 III Procedure B-3 extraordinary emergency circumstance that (p. 7) requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☒ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7001+ Alameda JH and Camp 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (9) This section does not apply when a youth is Chapter 5, Section 1354.5 III Procedure B-4 placed in a locked cell or sleeping room to treat (p. 7) and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☒ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Chapter 5, Section 1355 Institution PLAN Assessment and Plan. The facility administrator shall develop and implement We reviewed a sampling of case plans, written policies and procedures for assessment and case including transition plans, from both JH and ☒ ☒ ☐ planning. CS. The information and resources were articulated in the based on the youth’s needs, supports and stage of re-entry. Most of the documents included parent signature and/or support. (a) Assessment: Chapter 5, Section 1355 III Procedure ⁋ 1 The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☒ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Chapter 5, Section 1355 II Policy (1) A case plan shall be developed for each youth ☒ ☒ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be ☒ ☒ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution Chapter 5, Section 1355 III Procedure #1 ☒ ☒ ☐ of problems identified in the assessment; (p. 2) (B) a plan for meeting the objectives that Chapter 5, Section 1355 III Procedure #2 includes a description of program resources (p. 2) ☒ ☒ ☐ needed and individuals responsible for assuring that the plan is implemented; 7001+ Alameda JH and Camp 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (3) periodic evaluation of progress towards meeting Chapter 5, Section 1355 III Procedure ⁋ 1 the objectives, including periodic review and ☒ ☒ ☐ (p. 2) discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Chapter 5, Section 1355 III Procedure ⁋ 4 subject to existing resources, shall be developed (p. 2) ☒ ☒ ☐ for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Chapter 5, Section 1355 III Procedure ⁋ 5 plan, including the transition plan, shall be (p. 2) developed with input from the family, supportive adults, youth, and Regional Center This includes identification of the Regional for the Developmentally Disabled. Center Youth for Assessment and Case Plan. Transition Services are outlined in Chapter 5, ☒ ☒ ☐ Section 1351, III Procedure Transition Center (p. 4 and 5). This section articulates the responsibilities of Probation staff, school, behavior health and public health to coordinate transition and re-entry services for all youth released from JH and CS. 1356 COUNSELING AND CASEWORK Chapter 5, Section 1356 Counseling and SERVICES Case Work Services The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns ☒ ☒ ☐ Chapter 5, Section 1356 III Procedure that may arise; Bullet 7 (b) youth will receive assistance in requesting contact Chapter 5, Section 1356 III Procedure with parents, other supportive adults, attorney, ☒ ☒ ☐ Bullet 8 clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources ☒ ☒ ☐ Chapter 5, Section 1356 III Procedure to meet the youth’s needs. Bullet 6 7001+ Alameda JH and Camp 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Chapter 5, Section 1357 Use of Force The facility administrator, in cooperation with the Chapter 5, Section 1357 II Policy ⁋ 2 (p. 2) responsible physician, shall develop and implement Chapter 5, Section 1357 II Policy Last ⁋ written policies and procedures for the use of force, (p.3) Policy Development with which may include chemical agents. Force shall never Superintendent and responsible physician. be applied as punishment, discipline, retaliation or treatment. We reviewed a significant number of incident reports form JH involving use of (a) At a minimum, each facility shall develop policies force, restraint, and room confinement. The and procedures which: incidents are well documented by staff and include a review by the IS and administrators. In any incident, especially those involving force or restraint, the agency reviews and audits the video footage to ☒ ☒ ☐ ensure all elements of the incident are included and staff response is within policy. We reviewed a number of incident reports from CS for incidents involving force, restraint and due process. The agency is fully involved in providing all youth rights and documenting efforts made during each incident. We found the IS Critique forms to be informative and a good training tool for reviewing high risk incidents. The agency has a Incident Tracking Checklist, prompting staff to include all required elements of an incident, This allows for policies and procedures to be followed. (1) restricts the use of force to that which is deemed Chapter 5, Section 1357 II Policy ⁋ 2 (p. 2) reasonable and necessary, as defined in Section ☒ ☒ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Chapter 5, Section 1357, IV Procedures including both physical and non-physical Intervention Options options and define when those force options are This policy outlines non-physical and appropriate. physical options available to staff. Non- physical options include staff presence, ☒ ☒ ☐ verbal de-escalation, notifications to Supervisor or Behavioral Health and calling for additional staff. Physical options include: Control holds, arrest control, defensive tactics, and OC Spray. Staff must be trained in order to use force. 7001+ Alameda JH and Camp 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (3) describe force options or techniques that are Chapter 5, Section 1357, IV Procedures expressly prohibited by the facility. Prohibited Actions Policy outlines coercion, punishment, ☒ ☒ ☐ discipline, retaliation, therapy, inappropriate use of OC (in room, passive resistance, or restraints); choke holds, hogtying a youth and inappropriate use of restraints on a pregnant youth. (4) describe the requirements of staff to report any Chapter 5, Section 1357 II Policy Last ⁋ inappropriate use of force, and to take (p.2) ☒ ☒ ☐ affirmative action to immediately stop it. (5) define a standardized reporting format that Chapter 5, Section 1357 IV Procedure includes time period and procedure for Follow-up to a Use of Force Incident A. documenting and reporting the use of force, Debriefing (p.20) and B. Documentation (p. including reporting requirements of 11) management and line staff and procedures for The documentation of a use of force incident reviewing and tracking use of force incidents by ☒ ☒ ☐ requires very specific information to be supervisory and or management staff, which included, more than required by regulation. include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Chapter 5, Section 1357 IV Procedure for investigating unreasonable use of force. Unnecessary or Excessive Use of Force and Administrative Review (p. 13) ☒ ☒ ☐ The agency has a Employee Use of Force Review Committee (EUFRC) that meets monthly to review every use of force incident. (7) define the role, notification, and follow-up Chapter 5, Section 1357 IV Procedure procedures required after use of force incidents Required Notifications A. Medical Staff and ☒ ☒ ☐ for medical, mental health staff and parents or Behavior Health Clinicians and B. legal guardians. Parents/Guardians (8) describe the limitations of use of force on Chapter 5, Section 1357, IV Procedures pregnant youth in accordance with Penal Code Prohibited Actions Bullet 4 and ⁋ 2 ☒ ☒ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Chapter 5, Section 1357.2 Use of Chemical ☒ ☒ ☐ option shall include policies and procedures that: Intervention 7001+ Alameda JH and Camp 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (1) identify who is approved to carry and/or utilize Chapter 5, Section 1357.2 II Policy ⁋ 2 chemical agents in the facility and the type, size ☒ ☒ ☐ Chapter 5, Section 1357.2 III Procedure Staff and the approved method of deployment for Authorized to Carry and Use OC Spray (p. 3) those chemical agents. (2) mandate that chemical agents only be used when Chapter 5, Section 1357.2 II Policy ⁋ 4 (p. 2) there is an imminent threat to the youth’s safety Chapter 5, Section 1357.2 III Procedure ☒ ☒ ☐ or the safety of others and only when de- Criteria for Use of OC (p. 5) escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Chapter 5, Section 1357.2 III Procedure timelines for decontamination from chemical Decontamination Process (p. 8) agents. This shall include that youth who have ☒ ☒ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Chapter 5, Section 1357.2 III Procedure procedures required after use of force incidents Decontamination Process #3 Medical, #9 involving chemical agents for medical, mental Behavior Health health staff and parents or legal guardians. ☒ ☒ ☐ Chapter 5, Section 1357 IV Procedure Required Notifications A. Medical Staff and Behavior Health Clinicians and B. Parents/Guardians (p. 8) (5) provide for the documentation of each incident Chapter 5, Section 1357.2 III Procedure of use of chemical agents, including the reasons Documentation Process (p. 9) for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☒ ☒ ☐ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Chapter 5, Section 1357 IV Procedures which require that agencies provide initial and Training (p. 22) regular training in use of force and chemical agents when appropriate that address: ☒ ☒ ☐ Chapter 5, Section 1357.2 III Procedure Staff Authorized to Carry and Use OC Spray (p. 3) # 2 (Training Prerequisites) and #3 (Annual Training) (1) known medical and behavioral health Chapter 5, Section 1357 IV Procedures conditions that would contraindicate certain ☒ ☒ ☐ Training (p. 22) Bullet 1 types of force; (2) acceptable chemical agents and the methods of Chapter 5, Section 1357 IV Procedures ☒ ☒ ☐ application. Training (p. 22) Bullet 2 (3) signs or symptoms that should result in Chapter 5, Section 1357 IV Procedures immediate referral to medical or behavioral ☒ ☒ ☐ Training (p. 22) Bullet 3 health. 7001+ Alameda JH and Camp 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (4) instruction on the Constitutional Limitations of Chapter 5, Section 1357 IV Procedures ☒ ☒ ☐ Use of Force. Training (p. 22) Bullet 4 (5) physical training force options that may require Chapter 5, Section 1357 IV Procedures ☒ ☒ ☐ the use of perishable skills. Training (p. 22) Bullet 5 (6) timelines the facility uses to define regular Chapter 5, Section 1357.2 III Procedure Staff training. ☒ ☒ ☐ Authorized to Carry and Use OC Spray (p. 3) #3 Annual Training after Initial Training. 1358 USE OF PHYSICAL RESTRAINTS Chapter 5, Section 1358 Use of Mechanical Restraints Within the Facility The facility administrator, in cooperation with the responsible physician and mental health director, shall develop and implement written policies and procedures ☒ ☒ ☐ for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Chapter 5, Section1358 III Policy ⁋ 1 (p. 2) who present an immediate danger to themselves or and ⁋ 1 (p. 3) others, who exhibit behavior which results in the We reviewed a significant number of destruction of property, or reveals the intent to cause incident reports form JH involving use of self-inflicted physical harm. Physical restraints should force, restraint, and room confinement. The be utilized only when it appears less restrictive ☒ ☒ ☐ incidents are well documented by staff and alternatives would be ineffective in controlling the include a review by the IS and youth’s behavior. administrators. In any incident, especially those involving force or restraint, the agency reviews and audits the video footage to ensure all elements of the incident are included and staff response is within policy. In no case shall restraints be used as punishment or Chapter 5, Section1358 III Policy ⁋ 4 (p. 3) discipline, or as a substitute for treatment. The use of Chapter 5, Section 1358 IV Procedure restraint devices that attach a youth to a wall, floor or Prohibited Uses of Mechanical Restraints (p. other fixture, including a restraint chair, or through 4 and 5) affixing of hands and feet together behind the back ☒ ☒ ☐ (hogtying) is prohibited. The use of restraints on Chapter 5, Section 1358 IV Procedure pregnant youth is limited in accordance with Penal Code Precautions when using Mechanical Section 6030(f) and Welfare and Institutions Code Restraints-Pregnant Youth (p. 6) Section 222. The provisions of this section do not apply to the use of Chapter 5, Section 1358 IV Procedure handcuffs, shackles or other restraint devices when used Additional Procedures for Movement Within to restrain youth for movement or transportation within the Facility (p. 8) ☒ ☒ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7001+ Alameda JH and Camp 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the approval Chapter 5, Section 1358 IV Procedure of the facility manager or designee. The facility manager Intervention Options and Use of Mechanical may delegate authority to place a youth in restraints to a Restraints physician. Reasons for continued retention in restraints This section indicates staff have delegated shall be reviewed and documented at a minimum of authority to place a youth in restraints every hour. ☒ ☒ ☐ without further superintendent approvals. Chapter 5, Section 1358 IV Procedure Prolonged Restraint Use ⁋ 3 This addresses prolonged use, not initial application. A medical opinion on the safety of placement and Chapter 5, Section 1358 IV Procedure retention shall be secured as soon as possible, but no later General Guidelines for the Use of than two hours from the time of placement. The youth Mechanical Restraints ⁋ 4 (p. 7) shall be medically cleared for continued retention at least This section indicates medical staff must every three hours thereafter. ☒ ☒ ☐ conduct a medical evaluation immediately upon removal of restraints. It is noted, youth shall not be in restraints longer than 30 minutes without an approval and medical assessment (Prolonged Restraint Use). A mental health consultation shall be secured as soon as Chapter 5, Section 1358 IV Procedure possible, but in no case longer than four hours from the General Guidelines for the Use of time of placement, to assess the need for mental health Mechanical Restraints ⁋ 5 (p. 7) treatment. This section indicates medical staff must be ☒ ☒ ☐ referred to behavior health if the restraint use was for a self-harm incident. It is noted, youth shall not be in restraints longer than 30 minutes without a medical assessment and the IS must secure a mental health assessment for Prolonged Restraint Use. Continuous direct visual supervision shall be conducted Chapter 5, Section 1358 IV Procedure to ensure that the restraints are properly employed, and General Guidelines for the Use of to ensure the safety and well-being of the youth. Mechanical Restraints ⁋ 3 (p. 7) ☒ ☒ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an Chapter 5, Section 1358 IV Procedure application of restraints. ☒ ☒ ☐ Reporting, Documentation and Review (p. 8 and 9) 7001+ Alameda JH and Camp 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (b) known medical conditions that would Chapter 5, Section 1358 III Policy ⁋ 3 (p. 3) contraindicate certain restraint devices and/or ☒ ☒ ☐ techniques. (c) acceptable restraint devices. Chapter 5, Section 1358 IV Procedure Approved Mechanical Restraint Devices ☒ ☒ ☐ The facility allows Handcuffs; Transportation Belt; Flex Cuffs; Leg Irons; and, Soft Restraints. (d) signs or symptoms which should result in Chapter 5, Section 1358 IV Procedure immediate medical/mental health referral. Precautions when using Mechanical ☒ ☒ ☐ Restraints-Precautions to Prevent Positional Asphyxia (e) availability of cardiopulmonary resuscitation Chapter 5, Section 1358 IV Procedure equipment. Precautions when using Mechanical ☒ ☒ ☐ Restraints AED Equipment is located in JH and CS. (f) protective housing of restrained youth. While in Chapter 5, Section 1358 IV Procedure restraint devices, all youth shall be housed alone or General Guidelines for the Use of in a specified housing area for restrained youth ☒ ☒ ☐ Mechanical Restraints ⁋ 1 and 3 which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Chapter 5, Section 1358 IV Procedure ☒ ☒ ☐ General Guidelines for the Use of Mechanical Restraints ⁋ 2 (h) exercising of extremities. Chapter 5, Section 1358 IV Prolonged ☒ ☒ ☐ Restraint Use ⁋ 1 1358.5 USE OF RESTRAINT DEVICES FOR Chapter 5, Section 1358 IV Procedure MOVEMENT AND TRANSPORTATION WITHIN Additional Procedures for Movement Within THE FACILITY. the Facility (p. 8) The Facility Administrator, in cooperation with the The facility completes a Mechanical responsible physician and behavioral/mental health ☒ ☒ ☐ Restraint form to describe the incident and director, shall develop and implement written policies justify the use of restraints. and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Chapter 5, Section 1358 IV Procedure approved to utilize restraint devices and the Approved Mechanical Restraint Devices required training. ☒ ☒ ☐ The facility allows Handcuffs; Transportation Belt; Flex Cuffs; Leg Irons; and, Soft Restraints. 7001+ Alameda JH and Camp 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (b) the circumstances leading to the application of Chapter 5, Section 1358 IV Procedure ☒ ☒ ☐ restraints must be documented. Reporting, Documentation and Review (p. 9) (c) an individual assessment of the need to apply Chapter 5, Section 1358 IV Procedure restraints for movement or transportation that Additional Procedures for Movement Within includes consideration of less restrictive the Facility ⁋ 1, #1-4 (p. 8) alternatives, consideration of a youth’s known ☒ ☒ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Chapter 5, Section 1358 IV Procedure with a clearly defined expectation that restraint Additional Procedures for Movement Within devices shall not be used for the purposes of ☒ ☒ ☐ the Facility ⁋ 1, #4 (p. 8) discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Chapter 5, Section 1358 IV Procedure accordance with Penal Code Section6030(f) and Additional Procedures for Movement Within Welfare and Institutions Code Section 222. the Facility ⁋ 1, #2 (p. 8) ☒ ☒ ☐ Chapter 5, Section 1358 IV Procedure Precautions when using Mechanical Restraints-Pregnant Youth (p. 6) 1359 SAFETY ROOM PROCEDURES The facility has a safety cell in two separate units inside JH but has made a department (a) The facility administrator, and where applicable, in decision to no longer use them. cooperation with the responsible physician, shall Superintendent James Rivers completed a develop and implement written policies and memo on June 8, 2020, confirming the procedures governing the use of safety rooms, as closure of the Safety Rooms. Youth have described in Title 24, Part 2, Section 1230.1.13. The not been placed in either of these rooms room shall be used to hold only those youth who ☐ ☐ ☒ since the 14-16 Inspection Cycle. present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; 7001+ Alameda JH and Camp 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7001+ Alameda JH and Camp 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS 1360 SEARCHES Chapter 5, Section 1360 Searches The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and Chapter 5, Section 1360 IV Policy ⁋ 1 Safety security of the facility, public, visitors, youth, and and Security of the Facility staff. Chapter V, Section 1360 V Procedure B-4 ☒ ☒ ☐ Facility and Perimeter Searches Chapter V, Section 1360 V Procedure B-5 Visitor Searches (b) Searches shall be conducted in a manner that Chapter 5, Section 1360 IV Policy ⁋ 1 preserves the privacy and dignity of the person being searched, and shall not be conducted for ☒ ☒ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Chapter 5, Section 1360, V Procedures B-2 searches shall comply with Penal Code Section Strip Searches 4030. Chapter 5, Section 1360, III Definitions ☒ ☒ ☐ Per definition (p.2), visual body cavity searches are strip searches and therefore require justification and authorization. Physical body cavity searches can only be conducted by medical personnel. (d) Physical body cavity searches shall only be Chapter 5, Section 1360 IV Policy ⁋ 3 ☒ ☒ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only Chapter 5, Section 1360 IV Policy ⁋ 4 be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☒ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Chapter 5, Section 1360 IV Policy ⁋ 5 comply with Section 1352.5. ☒ ☒ ☐ Chapter 5, Section 1352.5 IV Procedure Transgender and Intersex Youth Searches (g) Cross-gender pat-down searches and strip searches Chapter 5, Section 1360 IV Policy ⁋ 6 are prohibited except in exigent circumstances or Chapter 5, Section 1360, V Procedure B-3 when conducted by a medical professional. Such ☒ ☒ ☐ Cross Gender Searches searches must be justified and documented in writing. 7001+ Alameda JH and Camp 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE Chapter 5, Section 1361 Grievances The facility administrator shall develop and implement We reviewed a number of Youth Grievances written policies and procedures whereby any youth may from both facilities. The form includes appeal and have resolved grievances relating to any relevant prompts for staff and youth, condition of confinement, including but not limited to allowing the process to follow policy and health care services, classification decisions, program regulation. The agency requires IS I and II, participation, telephone, mail or visiting procedures, ☒ ☒ ☐ as well as Administrative review of all food, clothing, bedding, mistreatment, harassment or grievances. They were handled timely, most violations of the nondiscrimination policy. There shall within a day or two, with positive outcomes be no time limit on filing grievances. Policies and for the youth. This process exemplified the procedures shall include provisions whereby the facility positive behavior supports in the agency’s manager ensures: operations. The conversations documented on the grievance forms were genuine and straightforward. (a) a grievance form and instructions for registering a Chapter 5, Section 1361 IV Procedure Filing grievance, which includes provisions for the youth ☒ ☒ ☐ a Grievance ⁋ 1 to have free access to the form; (b) the youth shall have the option to confidentially file Chapter 5, Section 1361 IV Procedure Filing the grievance or to deliver the form to any youth ☒ ☒ ☐ a Grievance ⁋ 1 supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Chapter 5, Section 1361 IV Procedure Staff staff level; Responsibilities #1 IS1 ☒ ☒ ☐ The Institution Supervisor is identified as the lowest staff level via Labor Relations. (d) provision for a prompt review and initial response Chapter 5, Section 1361 IV Procedure to grievances within three (3) business days, Grievance Timeframes ⁋ 3 IS I to respond by grievances that relate to health and safety issues end of shift on day received; ⁋ 5 IS II to ☒ ☒ ☐ must be addressed immediately; respond if not resolved by end of shift on day received; ⁋ 6 Assistant Supt/Manager must respond within 72 hours of receipt. (1) The youth may elect to be present to explain Chapter 5, Section 1361 IV Procedure Filing his/her version of the grievance to a person not a Grievance ⁋ 3 ☒ ☒ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Chapter 5, Section 1361 IV Procedure Filing ☒ ☒ ☐ the facility administrator to assist the youth. a Grievance ⁋ 2 (e) provision for a written response to the grievance Chapter 5, Section 1361 IV Procedure Filing ☒ ☒ ☐ which includes the reasons for the decisions; a Grievance ⁋ 3 7001+ Alameda JH and Camp 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (f) a system which provides that any appeal of a Chapter 5, Section 1361 IV Procedure Staff grievance shall be heard by a person not directly Responsibilities involved in the circumstances which led to the grievance; ☒ ☒ ☐ This section articulates that whoever resolves the grievance, that staff is responsible for providing a youth with a copy including the response and resolution. (g) resolution of the grievance must occur within ten Chapter 5, Section 1361 IV Procedure (10) business days unless circumstances dictate a Grievance Timeframes ⁋ 7 (p. 6) ☒ ☒ ☐ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Chapter 5, Section 1361 IV Procedure external methods to report sexual abuse and sexual ☒ ☒ ☐ Reporting Sexual Abuse and Sexual harassment. Harassment Whether or not associated with a grievance, concerns of Chapter 5, Section 1361 IV Procedure parents, guardians, staff or other parties shall be Grievance Timeframes Last ⁋ (p. 7) ☒ ☒ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Chapter 5, Section 1362 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☒ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Chapter 5, Section 1357, II ⁋ 5 COLLECT DNA SPECIMENS, SAMPLES, Chapter 5, Section 1363, III Refusal for IMPRESSIONS Submission of DNA (a) Pursuant to Penal Code Section 298.1 authorized This policy states staff will advise the youth law enforcement, custodial, or corrections of their court ordered obligation to submit personnel including peace officers, may employ ☒ ☒ ☐ DNA; however, if the youth refuses, they are reasonable force to collect blood specimens, saliva returned to Court. samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. 7001+ Alameda JH and Camp 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7001+ Alameda JH and Camp 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Chapter 6, Section 1370 School Program Chapter 6, Section 1370, II Policy (a) School Programs Chapter 6, Section 1370, III-A Annual The County Board of Education shall provide for the Review administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology ☒ ☒ ☐ practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Chapter 6, Section 1370, III-B The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☒ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7001+ Alameda JH and Camp 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education Chapter 6, Section 1370, III-B, ⁋ 2 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☒ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Chapter 6, Section 1370, III-B, 2, ⁋ 3-1 Education Code and include, but not be limited to, ☒ ☒ ☐ courses required for high school graduation. (2) Information and preparation for the High School Chapter 6, Section 1370, III-B, 2, ⁋ 3-2 Equivalency Test as approved by the California ☒ ☒ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education Chapter 6, Section 1370, III-B, 2, ⁋ 3-3 ☒ ☒ ☐ and vocational opportunities. (4) Administration of the High School Equivalency Tests Chapter 6, Section 1370, III-B, 2, ⁋ 3-4 as approved by the California Department of ☒ ☒ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Chapter 6, Section 1370, III-B, 2, ⁋ 3-5 who do not demonstrate sufficient progress towards ☒ ☒ ☐ grade level standards. (6) The minimum school day shall be consistent with Chapter 6, Section 1370, III-B, 2, ⁋ 3-6 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time ☒ ☒ ☐ afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of Chapter 6, Section 1370, III-B, 2, ⁋ 3-7 classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an ☒ ☒ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Chapter 6, Section 1370, III-C, ⁋ 1 (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☒ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. 7001+ Alameda JH and Camp 18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (2) School staff shall be advised of administrative Chapter 6, Section 1370, III-C, ⁋ 2 decisions made by probation staff that may affect the ☒ ☒ ☐ educational programming of students. (3) Except as otherwise provided by the State Education Chapter 6, Section 1370, III-C, ⁋ 3 Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☒ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Chapter 6, Section 1370, III-C, ⁋ 4 education staff will develop policies and procedures ☒ ☒ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Chapter 6, Section 1370, III-D, ⁋ 1 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☒ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Chapter 6, Section 1370, III-D, ⁋ 2 afforded an educational program that addresses their ☒ ☒ ☐ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Chapter 6, Section 1370, III-E ☒ ☒ ☐ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☒ ☐ Chapter 6, Section 1370, III-E, ⁋ 1 Bullet 1 (B) Home Language Survey and the results of the State ☒ ☒ ☐ Chapter 6, Section 1370, III-E, ⁋ 1 Bullet 2 Test used for English language proficiency; (C) Needs and services of special populations as defined Chapter 6, Section 1370, III-E, ⁋ 1 Bullet 3 ☒ ☒ ☐ by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. ☒ ☒ ☐ Chapter 6, Section 1370, III-E, ⁋ 1 Bullet 4 (2) Youth will be immediately enrolled in school. Chapter 6, Section 1370, III-E, ⁋ 2 Educational staff shall conduct an assessment to ☒ ☒ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. 7001+ Alameda JH and Camp 18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (3) After admission to the facility, a preliminary Chapter 6, Section 1370, III-E, ⁋ 3 ☒ ☒ ☐ education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply with Chapter 6, Section 1370, III-E, ⁋ 4 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☒ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Chapter 6, Section 1370, III-F ☒ ☒ ☐ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course work ☒ ☐ ☐ completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Chapter 6, Section 1370, III-G (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☒ ☒ ☐ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Chapter 6, Section 1370, III-H (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☒ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND Chapter 6, Section 1371 EXERCISE. A memo was completed by Superintendent The facility administrator shall develop and implement James Rivers on June 8, 2020, outlining the written policies and procedures for programs, quality of JH Programs and the relevance to recreation, and exercise for all youth. The intent is to ☒ ☒ ☐ the youth in custody. minimize the amount of time youth are in their rooms or their bed area. A memo was completed on June 10, 2020, by Superintendent Jessica Fort detailing the programs at Camp Sweeney and their purpose to the youth in the program. 7001+ Alameda JH and Camp 18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS Juvenile facilities shall provide the opportunity for Chapter 6, Section 1371 II Policy ⁋ 1 programs, recreation, and exercise a minimum of three We reviewed staff itinerary’s and youth hours a day during the week and five hours a day each schedules reflecting a full program and an Saturday, Sunday or other non-school days, of which effort to allow the youth out of their room/off one hour shall be an outdoor activity, weather ☒ ☒ ☐ their bunk for much of the day. The permitting. programs are point and incentive based, with many opportunities to participate fully, even if youth have a ‘bad’ day. A youth’s participation in programs, recreation, and Chapter 6, Section 1371 II Policy ⁋ 3 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☒ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Chapter 6, Section 1371 III Procedures Staff ☒ ☒ ☐ be posted in the living units. Responsibility ⁋ 1 There will be a written annual review of the programs, Chapter 6, Section 1371 II Policy ⁋ 5 recreation, and exercise by the responsible agency to ☒ ☒ ☐ ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the Chapter 6, Section 1371 III Procedure opportunity for at least one hour of daily Programming programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such ☒ ☒ ☐ programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7001+ Alameda JH and Camp 18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; Chapter 6, Section 1371 III Procedure Programming 1-18 (p. 3) (2) Management of Stress and Trauma; Juvenile Hall offers the following: (3) Anger Management; Aggression Replacement Training; Boys (4) Conflict Resolution; Council; Carey Guides and Brief Intervention Tools; Girl’s Circle; Today’s (5) Juvenile Justice System; Future Sound (Music Therapy); Niroga/Yoga (Mind, Body, Wellness); Beat (6) Trauma-related interventions; Within; La Familia (Substance Abuse (7) Victim Awareness; Education); Marin Shakespeare (Performing Arts); Girl Scouts; Junior College program; (8) Self-Improvement; Fresh Lifelines for Youth (Legal Awareness (9) Parenting Skills and support; Program); Student Extended Education Program (SEEP) for High School Graduates; (10) Tolerance and Diversity; American Data Prison Systems Tablets Applications: Paxen (Occupational (11) Healing Informed Approaches; ☒ ☒ ☐ Education), Skillsoft (developing work (12) Interventions by Credible Messengers; readiness skills), Kolibri (Educational Platform), National Corrections Work (job (13) Gender Specific Programming; readiness skills), and Ted Talks. (14) Art, creative writing, or self-expression; Camp Sweeney provides the following: CBT; Journaling Fresh Liveness for Youth (15) CPR and First Aid training; (FLY); Making Proud Choices; Beyond (16) Restorative Justice or Civic Engagement; Emancipation; Restorative Justice; Community Gardening; Parenting Groups; (17) Career and leadership opportunities; and, TRUE Academy; Cultural Media Awareness; Boys Council; Fiscal Literacy; (18) Other topics suitable to the youth population. Write to Read; TRUE Academy; Cooking Club; Check-Ins; Educational and Community Outings; Family Engagement Events; Intra-Mural Sports; Golf Club; Sailing Club; Boy Scouts; Disney Animation and First Aid-CPR. (b) Recreation. All youth shall be provided the Chapter 6, Section 1371 III Procedure opportunity for at least one hour of daily access to Recreation (p. 4) unscheduled activities such as leisure reading, letter ☒ ☒ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Chapter 6, Section 1371 III Procedure Large opportunity for at least one hour of large muscle ☒ ☒ ☐ Muscle Exercise (p. 5) activity each day. The administrator/manager may suspend, for a period not Chapter 6, Section 1371 III Procedure Last ⁋ to exceed 24 hours, access to recreation and programs. (p. 4) ☒ ☒ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7001+ Alameda JH and Camp 18-20 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM Chapter 6, Section 1372 Religious Program The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☒ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Chapter 6, Section 1372 III Procedures ☒ ☒ ☐ Bullet #1 (b) availability of clergy; and, Chapter 6, Section 1372 III Procedures ☒ ☒ ☐ Bullet #2 (c) availability of religious diets. Chapter 6, Section 1372 III Procedures ☒ ☒ ☐ Religious Diets 1373 WORK PROGRAM Chapter 6, Section 1373 The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☒ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Chapter 6, Section 1374 Visiting The facility administrator shall develop and implement Chapter 6, Section 1374 II Policy ⁋ 1 written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☒ ☐ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Chapter 6, Section 1374 II Policy ⁋ 3, 4 the limitations necessary to maintain order and security. and 5 Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☒ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7001+ Alameda JH and Camp 18-20 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS Opportunity for visitation shall be a minimum of two Chapter 6, Section 1374 II Policy ⁋ 2 hours per week. Visits may be supervised, but ☒ ☒ ☐ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Chapter 6, Section 1374 III Procedure III minimum and/or outside of the regular visiting hours, Special Visits (p. 6) shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☒ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Chapter 6, Section 1374 II Policy ⁋ 7 alternative, but not as a replacement, to in-person ☒ ☒ ☐ visiting. 1375 CORRESPONDENCE Chapter 6, Section 1375 Correspondence The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Chapter 6, Section 1375 II Policy ⁋ 2 ☒ ☒ ☐ may send or receive; (b) youth may send two letters per week postage free; Chapter 6, Section 1375 II Policy ⁋ 2 ☒ ☒ ☐ This policy allows for 7 letter per week postage free. (c) youth may correspond confidentially with state and Chapter 6, Section 1375 II Policy ⁋ 3 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☒ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Chapter 6, Section 1375 II Policy ⁋ 6 in (c), may be read by staff only when there is ☒ ☒ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 6, Section 1376 Telephone Calls The administrator of each juvenile facility shall develop ☒ ☒ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 7001+ Alameda JH and Camp 18-20 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS 1377 ACCESS TO LEGAL SERVICES Chapter 6, Section 1377 Access to Legal Services ☒ ☒ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Chapter 6, Section 1377 III Procedure 1 ☒ ☒ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with Chapter 6, Section 1377 III Procedure 2 ☒ ☒ ☐ attorneys; and, (c) unlimited postage free, legal correspondence and Chapter 6, Section 1377 III Procedure 3 ☒ ☒ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Chapter 7, Section 1391 Discipline I Principle; II Policy ⁋ 2, Bullet 1 (p. 2) The facility administrator shall develop and implement written policies and procedures for the discipline of We reviewed a number of incident reports youth that shall promote acceptable behavior; including from CS for incidents involving force, the use of positive behavior interventions and supports. restraint and due process. The agency is Discipline shall be imposed at the least restrictive level fully involved in providing all youth rights which promotes the desired behavior and shall not ☒ ☒ ☐ and documenting efforts made during each include corporal punishment, group punishment, incident. We found the IS Critique forms to physical or psychological degradation. Deprivation of be informative and a good training tool for the following is not permitted: reviewing high risk incidents. The agency has an Incident Tracking Checklist, prompting staff to include all required elements of an incident, this allows for policies and procedures to be followed. (a) bed and bedding; Chapter 7, Section 1391 II Policy ⁋ 3, Bullet ☒ ☒ ☐ 1 (p. 2) (b) daily shower, access to drinking fountain, toilet and Chapter 7, Section 1391 II Policy ⁋ 3, Bullet ☒ ☒ ☐ personal hygiene items, and clean clothing; 2 (p. 2) (c) full nutrition; Chapter 7, Section 1391 II Policy ⁋ 3, Bullet ☒ ☒ ☐ 3 (p. 2) (d) contact with parent or attorney; Chapter 7, Section 1391 II Policy ⁋ 3, Bullet ☒ ☒ ☐ 4 (p. 3) (e) exercise; Chapter 7, Section 1391 II Policy ⁋ 3, Bullet ☒ ☒ ☐ 6 (p. 3) (f) medical services and counseling; Chapter 7, Section 1391 II Policy ⁋ 3, Bullet ☒ ☒ ☐ 7 (p. 3) (g) religious services; Chapter 7, Section 1391 II Policy ⁋ 3, Bullet ☒ ☒ ☐ 8 (p. 3) 7001+ Alameda JH and Camp 18-20 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (h) clean and sanitary living conditions; Chapter 7, Section 1391 II Policy ⁋ 3, Bullet ☒ ☒ ☐ 9 (p. 3) (i) the right to send and receive mail; Chapter 7, Section 1391 II Policy ⁋ 3, Bullet ☒ ☒ ☐ 10 (p. 3) (j) education; and, Chapter 7, Section 1391 II Policy ⁋ 3, Bullet ☒ ☒ ☐ 11 (p. 3) (k) rehabilitative programming. Chapter 7, Section 1391 II Policy ⁋ 3, Bullet ☒ ☒ ☐ 12 (p. 3) The facility administrator shall establish rules of conduct Chapter 7, Section 1391 IV Procedures A- and disciplinary penalties to guide the conduct of youth. Providing Rules of Conduct at Orientation; Such rules and penalties shall include both major C-Types of Rule Violations violations and minor violations, be stated simply and ☒ ☒ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Chapter 7, Section 1391 II Policy ⁋ 4 (p. 3) discipline for violation of rules; ☒ ☒ ☐ Policy designates sworn staff may impose discipline. (b) prohibiting discipline to be delegated to any youth; Chapter 7, Section 1391 II Policy ⁋ 4 (p. 3) ☒ ☒ ☐ Policy states discipline must never be delegated to youth. (c) definition of major and minor rule violations and Chapter 7, Section 1391 IV Procedures C- their consequences, and due process requirements; Types of Rule Violations ☒ ☒ ☐ This section articulates the minor, moderate and major rule violations, as well as sanctions and due process requirements for each. (d) trauma-informed approaches and positive behavior Chapter 7, Section 1391 II Policy ⁋ 2 interventions; ☒ ☒ ☐ Chapter 7, Section 1392 Positive Reinforcement System 7001+ Alameda JH and Camp 18-20 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS N/A P/P REFERENCE - COMMENTS (e) minor rule violations may be handled informally by Chapter 7, Section 1391 IV Procedures C-1 counseling, advising the youth of expected conduct Minor Rule Violations imposing a minor consequence. Discipline shall be The agency chooses to handle minor rule accompanied by written documentation and a violations with counseling and written policy of review and appeal to a supervisor; and, ☒ ☒ ☐ comment to the youth’s folder. As they do not apply any sanctions for these violations, the agency does not allow appeal. The youth does not earn points but does not lose points or privileges. (f) major rule violations and the discipline process Chapter 7, Section 1391 IV Procedure C-2 shall be documented and require the following: ☒ ☒ ☐ Moderate Violations and C-3 Major Violations (1) written notice of violation prior to a hearing; Chapter 7, Section 1391 IV, C-3, b Major ☒ ☒ ☐ Rule Violation Notification and Report; C-3, e-Bullet 1 (2) accommodations provided to youth with Chapter 7, Section 1392 IV Procedure F- disabilities, limited literacy, and English ☒ ☒ ☐ Accommodations for Youth with language learners; Disabilities, Limited Proficiency or Literacy (3) hearing by a person who is not a party to the Chapter 7, Section 1391 IV, C-3, b Major incident; Rule Violation Notification and Report; C-3, e Major Rule Violation Hearing ☒ ☒ ☐ This section requires the hearing to be conducted by the IS I/II, not the JIO who was involved in the incident. (4) opportunity for the youth to be heard, present Chapter 7, Section 1391 IV, C-3, b Major evidence and testimony; ☒ ☒ ☐ Rule Violation Notification and Report; C-3, d Meeting with the Youth (5) provision for youth to be assisted by staff in the Chapter 7, Section 1391 IV, C-3, b Major hearing process; Rule Violation Notification and Report; C-3, ☒ ☒ ☐ e-Bullet 2 (6) provision for administrative review. Chapter 7, Section 1391 IV, C-3, b Major Rule Violation Notification and Report; ☒ ☒ ☐ C-3, f Administrative Review (g) violations that result in a removal from camp or Chapter 7, Section 1391 IV, C-3, b Major commitment program, but not a return to court, will Rule Violation Notification and Report; D- ☐ ☒ ☐ follow the due process provisions in subsection (e) Removal of a Youth from Camp Wilmot above. Sweeney f 7001+ Alameda JH and Camp 18-20 - 51 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7001+ Alameda JH and Camp 18-20 - 52 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7001 FACILITY NAME: Alameda Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: 2001: X 2003: OTHER: FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 21, 2020 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations. Contains a secure room for the confinement of minors X pending admission to JH. Provides access to a shower. X Provides a secure vault or storage space for minor's X valuables. Provides telephone access to minors. X Provides staff access to hot and cold running water. X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor. Provides no less than 45 square feet of floor area. X Contains seating to accommodate all minors as specified in X these regulations. 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations. 03: Be equipped with a toilet, wash basin and drinking X fountain unless a procedure is in effect to provide access. Maximizes staff visual supervision. X 03: Outward swinging or lateral sliding door required. X Natural Light (1.3) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When X doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. 7001 Alameda JH PHY 18-20 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures. 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms. Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet. 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Double Occupancy Sleeping Rooms (1.8) X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Dormitories (1.9) There are no dormitories in this facility. In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory size of X 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer X than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, X drinking fountains and showers. 7001 Alameda JH PHY 18-20 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space. A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension X less than 40 feet. Outdoor recreation area lighting allows for evening X activities and provides security. Academic Classrooms (NA SPJH; 1.12) Maximum of 15 minors. X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that X allows for immediate response to emergencies. Safety Room (1.13) X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet. Limited to one minor. X 7001 Alameda JH PHY 18-20 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room X and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations. X Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security-type X lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to X prohibit the occupant’s access. Medical Examination Room (NA SPJH; 1.14) Medical exam rooms are available in each housing unit, intake, and four are located in the medical There is a minimum of one suitably equipped medical X area. examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single X dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Minors dine in the units. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same X room, unless there is an appropriate visual barrier. Visiting Space (1.17) Maximum security units provide visiting in the X units. Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. 7001 Alameda JH PHY 18-20 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding X rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire X and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors. There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors. X Provides 40 square feet of floor area and a minimum clear X ceiling height of eight feet. Contains seating to accommodate all minors. X Contains a toilet, wash basin and drinking fountain as X specified in these regulations. Maximizes staffs' visual supervision of minors. X 7001 Alameda JH PHY 18-20 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on X living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without X mitigating staff's ability to supervise. Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a X pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less X than 36 inches apart. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility X and is conducive to sleep. Padding (2.7) Padding in safety rooms covers the floor, door and walls to X a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire X sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated X construction; firmly bonded to all padded surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench X seating is used, 18 inches of bench seating is allowed for each person. 7001 Alameda JH PHY 18-20 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each X with their own locking device. Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements X of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7001 Alameda JH PHY 18-20 - 7 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7001 FACILITY: Alameda County Juvenile Hall TYPE: JH RC: 358 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 21, 2020 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Booking Reception 2001 1 NR 12 x 6 x 8.6 Intake sally port, bench 9 ft. Holding 2001 1 0 (2) (2) 12 x 7 x 8.6 1 1 1 Bench 48" Holding 2001 1 0 (2) (2) 12 x 7 x 8.6 1 1 1 Bench 48" Holding 2001 1 0 (2) (2) 12 x 7 x 8.6 1 1 1 Bench 48", handicap accessible. Holding 2001 1 0 (10) (10) 185 square ft. 1 1 1 Bench 15’; Group holding; Irregular shape; Handicap accessible. Holding 2001 1 0 (10) (10) 185 square ft. 1 1 1 Bench 15’; Group holding; Irregular shape. Note: Medical exam room and 2 showers are available in Intake. Medical Isolation 2001 2 (2) (4) 17.5 x 12 x 9 1 1 1 1 Note: The medical area also has three medical exam rooms and a dental office. Housing Unit 1 Single 2001 28 1 1 28 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 One sleeping room is ADA accessible. Dayroom 2001 1 2200 sq. ft. 1 5 Irregular shape. Class 2001 2 38.2 x 16 612 square feet. Class size is limited to 15 minors. Rec Yard 2001 1 1277 sq. ft. Irregular shape. Note: Intake/Assessment Unit: The unit has medical exam room, one ADA accessible sleeping room and one oversize sleeping room. One shower is handicap accessible. Unit 2 Single 2001 28 1 1 28 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One sleeping room is ADA accessible. Dayroom 2001 1 2200 sq. ft. 1 5 Irregular shape. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7001 Alameda JH LAS 18-20 - 1 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Class 2001 2 38.2 x 16 Class size is limited to 15 minors. Rec Yard 2001 1 1277 sq. ft. Irregular shape. Note: High Risk/Fitness Unit: The unit has medical exam room, one ADA accessible sleeping room and one oversize sleeping room. One shower is handicap accessible. Unit 3 Single 2001 27 1 1 27 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One sleeping room is ADA accessible. Safety 2001 1 (1) (1) 6.4 x 11.7 x 8 1 Dayroom 2001 1 2200 sq. ft. 1 5 Irregular shape. Class 2001 2 38.2 x 16 Class size is limited to 15 minors. Rec Yard 2001 1 1277 sq. ft. Irregular shape. Note: The unit has medical exam room, one ADA accessible sleeping room and one oversize sleeping room. One shower is handicap accessible. Unit 4 Single 2001 28 1 1 28 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Dayroom 2001 1 2200 sq. ft. 1 5 Irregular shape. Class 2001 2 38.2 x 16 Class size is limited to 15 minors. Rec Yard 2001 1 1277 sq. ft. Irregular shape. Note: The unit has medical exam room, one ADA accessible sleeping room and one oversize sleeping room. One shower is handicap accessible. Unit 5 Single 2001 28 1 1 28 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5x 12 x 8.1 1 1 1 One single room is handicap accessible. Dayroom 2001 1 2200 sq. ft. 1 5 Irregular shape. Class 2001 2 38.2 x 16 Class size is limited to 15 minors. Rec Yard 2001 1 1277 sq. ft. Irregular shape. Note: This unit is unoccupied. The unit has medical exam room, one ADA accessible sleeping room and one oversize sleeping room. One shower is handicap accessible. Unit 6 Single 2001 27 1 1 27 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Safety 2001 1 (1) (1) 6.4 x 11.7 x 8 1 Dayroom 2001 1 2200 sq. ft. 1 6 Irregular shape. Class 2001 2 38.2 x 16 Class size is limited to 15 minors. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7001 Alameda JH LAS 18-20 - 2 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Rec Yard 2001 1 1277 sq. ft. Irregular shape. Note: The unit has medical exam room, one ADA accessible sleeping room and one oversize sleeping room. One shower is handicap accessible. Unit 7 Single 2001 12 1 1 12 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Double 2001 8 2 2 16 9.1 x 12 x 8.1 1 1 1 Dayroom 2001 1 2220 sq. ft. 1 5 Irregular shape. Rec Yard 2001 1 1104 square feet Irregular shape. Note: This unit is unoccupied. The unit has medical exam room, one ADA accessible sleeping room and one shower is handicap accessible. Unit 8 Single 2001 12 1 1 12 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Double 2001 8 2 2 16 9.1 x 12 x 8.1 1 1 1 Dayroom 2001 1 2220 sq. ft. 1 5 Irregular shape. Rec Yard 2001 1 1104 square feet Irregular shape. Note: This unit is unoccupied. The unit has medical exam room, one ADA accessible sleeping room and one oversize sleeping room. One shower is handicap accessible. Unit 9 Single 2001 12 1 1 12 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Double 2001 8 2 2 16 9.1 x 12 x 8.1 1 1 1 Dayroom 2001 1 2220 sq. ft. 1 5 Irregular shape. Rec Yard 2001 1 1104 square feet Irregular shape. Note: This unit is being used for the TAY Recreation area but unoccupied presently. The unit has medical exam room, one ADA accessible sleeping room and one shower is handicap accessible. Unit 10 Single 2001 12 1 1 12 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Double 2001 8 2 2 16 9.1 x 12 x 8.1 1 1 1 Dayroom 2001 1 2220 sq. ft. 1 5 Irregular shape. Rec Yard 2001 1 1104 square feet Irregular shape. Note: This unit is unoccupied. The unit has medical exam room, one ADA accessible sleeping room and one shower is handicap accessible. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7001 Alameda JH LAS 18-20 - 3 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Unit 11 Single 2001 12 1 1 12 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Double 2001 8 2 2 16 9.1 x 12 x 8.1 1 1 1 Dayroom 2001 1 2220 sq. ft. 1 5 Irregular shape. Rec Yard 2001 1 1104 square feet Irregular shape. Note: This unit operates as the SB 1004 Housing Unit but is unoccupied at present. The unit has medical exam room, one ADA accessible sleeping room and one shower is handicap accessible. Unit 12 . Single 2001 12 1 1 12 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Double 2001 8 2 2 16 9.1 x 12 x 8.1 1 1 1 Dayroom 2001 1 2220 sq. ft. 1 5 Irregular shape. Rec Yard 2001 1 1104 square feet Irregular shape. Note: This unit operates as the SB 1004 Housing Unit but is unoccupied presently. The unit has medical exam room, one ADA accessible sleeping room and one shower is handicap accessible. Classrooms North-East Class 2001 2 29 x 21 North-East Class 2001 1 29 x 21 Some reduced footage for seismic support. South-East Class 2001 3 29 x 21 North-West Class 2001 2 29 x 21 North-West Class 2001 1 29 x 21 Some reduced footage for seismic support. South-West Class 2001 3 29 x 21 Note: Class size is limited to 15 students. Gym 2001 1 65 x 91 5915 square feet Field 2001 1 77,000 square feet 2 2 2 55,259 square feet is grass. Court Holding- Minors 2nd floor Minors North Holding 2001 2 (6) (12) 14.8 x 7.8 x 9.6 1 1 1 Bench 9 fee. North Holding 2001 2 (2) (4) 7.6 x 7.9 x 9.6 1 1 1 Bench 3 feet Also used as an attorney interview room. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7001 Alameda JH LAS 18-20 - 4 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Middle Holding 2001 2 (6) (12) 14.8 x 7.8 x 9.6 1 1 1 Bench 9 feet Middle Holding 2001 2 (2) (4) 7.6 x 7.9 x 9.6 1 1 1 Bench 3 feet Also used as an attorney interview room. South Holding 2001 1 (2) (2) 8.2 x 8.2 x 9.6 1 1 1 Bench 3 feet South Holding 2001 1 (5) (5) 13.8 x 7.0 x 9.6 1 1 1 Bench 8.2 feet Note: The holding area for minors is operated by the Probation Department and is included with the juvenile hall facility. The holding area for adults is operated by the Sheriff’s Department and treated as a separate facility. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7001 Alameda JH LAS 18-20 - 5 - J460 LAS JUV-05.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7003 FACILITY NAME: Camp Wilmont Sweeney (Alameda County) FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1958 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: None FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 21, 2020 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) X This facility is not a juvenile hall. Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins at a X ratio of a 1:8; and Provide access to drinking fountain. X Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) X Space or room(s) afford privacy, are equipped to carry out routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) X This facility is not a juvenile hall or special purpose juvenile hall. Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; X Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and one X urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum X of 144 square inches of shatter-proof glass or plastic materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet X wide. If rooms are located on only one side, or if room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7003 Alameda CS PHY 18-20 - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) X There are no locked sleeping rooms at Camp Sweeney. Contain an individual or combination drinking fountain, wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) X The following plumbing fixtures are adjacent to each sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) X Beds and mattresses are: A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off X the floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences X and interviews in each camp. LIGHTING (JH, SPJH & CAMP) X There are at least 50 foot candles of illumination at desk level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) X Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7003 Alameda CS PHY 18-20 - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) X (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space X consisting of: No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area X and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop X area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor X area is recommended) for bulk and activity storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) X This facility is not a Special Purpose Juvenile Hall. There is a multipurpose space or room that provides space for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS X SPJHs are exempt from the following Pre-1998 Title 15 regulations: Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7003 Alameda CS PHY 18-20 - 3 - J455 PHY Pre-98.dot (03/01) LIVING AREA SPACE EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS BSCC Code: 7003 FACILITY: Camp Wilmont Sweeney TYPE: Camp RC: 105 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 21, 2020 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds Dorm Wing 1 Pre 1998 1 26 26 1180 sq. feet Reduced square footage reflects the installation of offices in this wing. Wing 2 1 26 26 1420 sq. feet Wing 3 1 26 26 1420 sq. feet Wing 4 1 27 27 1420 sq. feet Restrooms 10 3 6 2 15 The restroom fixtures are as follows: 4 washbasins - double faucet; 2 washbasins - 3 youth per wash basin; 3 two-person urinals; 9 single showers; 6 shower heads on central post. NOTES: Wing 1 has been remodeled to include office space for the Probation staff and supervisors, with only 12 beds available. The offices are not permanent and can return to 26 beds if necessary, therefore, the overall RC will not change. It was not occupied during the Inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7003 Alameda CS LAS 18-20 - 1 - Juv LAS.dot;BOC 460(1/6/97)