Alameda County, Juvenile Hall & Camp (2020-2022 inspection cycle)

June 24, 2021 Marcus Dawal, Chief Probation Officer Alameda County Probation Department 400 Broadway Oakland, CA 94607 ALAMEDA COUNTY JUVENILE HALL AND CAMP WILMONT SWEENEY 2020-2022 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Dawal: This letter is to advise you that the 2020-2022 biennial inspection of the Alameda County Probation Department’s Juvenile Hall and Camp Sweeney Facility has been completed pursuant to Welfare and Institutions Code Section 209 and 885. A pre-inspection briefing was held on March 30, 2021, and both facilities were inspected on May 10-14, 2021. Assistant Chief Brian Ford, Deputy Chief Ian Long, Superintendents James Rivers and Jessica Fort, along with their staff and agency partners, represented the facility and their respective agencies in a positive manner and were easy to work with during our inspection process. We also appreciate the time and energy spent preparing for, organizing and participating in the inspection, especially given the amount of documentation requested. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of: this transmittal letter; the Title 15 Procedures checklist outlining Title 15 requirements for both facilities; a Physical Plant Evaluation checklist outlining Title 24 requirements for the design of the facilities, and; a Living Area Space Evaluation (LASE) summarizing the physical plant configuration and showing the rated capacity of each facility. Local Inspections In addition to the biennial inspection conducted by the BSCC, Title 15, Section 1313 and statute also require local inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction; local health officer; county Superintendent of Schools; Juvenile Court; and the Juvenile Justice Commission. Results of those inspections are considered a part of this report and the dates of the local inspections may be found in the accompanying Procedures Checklist. There are no compliance issues related to your local inspections. Inspection Scope The inspection included a review of the Alameda County Juvenile Facilities Policy and Procedure Manual. Our audit consisted of a review of only those policies and procedures related specifically to 7001 7003 Alameda JH Camp LTR 20-22 Chief Dawal Alameda County P. 2 the applicable regulations outlined in Title 15, Minimum Standards for Juvenile Facilities1 and verification that the complete manual is compliant with Regulation 1324, Policy and Procedures Manual. After the review of the manual, we reviewed documentation to assure that practice and policies are consistent with Title 15. We followed that review with a physical plant tour and interviews with administration, youth, facility staff and collaborative partners. Inspection Results Operations Our inspection process involves an audit of incident reports, grievances, admission and classification reports, and disciplinary reports/findings to ensure compliance with Title 15 Regulations. This audit also ensures that your policies reflect practice and process. The manual is comprehensive and provides firm and concise direction for staff to understand their role and expectations. This was the first on-site inspection since regulation revisions were made in 2019; and your ability to articulate operational practices that reflect the updates was successful. We note your documented responses to high-risk incidents was represented well in the incident report, verified by the audio and video footage we reviewed. Your audit process for these incidents has created a streamlined operational response to evaluate staff action and youth behavior. We found this directly follows policy and regulation. The overall operations and day to day activities are represented in the schedule with clear expectations for the youth as they moved through their day; however, there is not a specific program designation for each youth, each day at the Juvenile Hall. Also, because staff facilitate most programs, when call offs occur, the structured program may not take place as the relief/floater staff may not be trained to facilitate the program. We also found youth spend a great deal of time in their rooms due to mandatory staff breaks, call offs and negotiated staff time at shift change, all of which impact your ability to meet the staffing regulations in 1321 (a) and 1371 (a) and result in noncompliance specifically with the bolded language below, which state: § 1321. Staffing. Each juvenile facility shall: (a) have an adequate number of personnel sufficient to carry out the overall facility operation and its programming, to provide for safety and security of youth and staff, and meet established standards and regulations; § 1371. Programs, Recreation, and Exercise. The facility administrator shall develop and implement written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each Saturday, 1 BSCC does not review all your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7001 7003 Alameda JH Camp LTR 20-22 Chief Dawal Alameda County P. 3 Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Your numerous vacancies, staffing patterns and seniority shift bid, are another by product of your staffing issues. You have designated floaters in the schedule but because of call-offs, floaters are assigned a shift and are no longer able to provide the relief in these two areas. Newly hired staff will help alleviate this and it is expected youth will now be out during this time, as reflected in the schedule. Another area of non-compliance is safety checks, as we found a significant amount were predictable, and not random and varied as required by regulation, which states: § 1328. Safety Checks. The facility administrator shall develop and implement policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in holding cells or confined to their bed in a dormitory. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. Many checks were recorded every 14 minutes, which does not meet the standard of random and varied intervals. We offered technical assistance at the Pre-Inspection to audit the documented checks; however, staff continued to record them consistently at the 14-minute mark. You have a plan in place to prompt staff to complete the checks more randomly as well as supervisor oversight each shift to ensure staff are doing this. We interviewed your staff and agency partners to evaluate the level of communication and assess the participation of your teamto facilitate the needs of youth in every aspect of their program. Your alliances with the Alameda County Office of Education, Alameda County Health Care Agency Behavioral Health staff and Oakland Children’s Hospital medical staff revealed an involved and informed collaborative effort by all. The relationships were positive, and each separate agency felt they could call on your staff to address any issues that arise. You have regular team meetings to address the concerns of any youth and generally work together to ensure the youth is provided a multitude of services. The one issue we continue to bring forward is the limited time clinicians are on site, specifically only Monday through Friday, 8:00 a.m. to 5:00 p.m. We were told one staff was at the facility on weekends; however, to contact the staff, your officers must call the message line and leave a message about the need to see behavioral health staff. This is more like on-call services rather than on-site services. You have 6 clinicians assigned to units in JH, 1.5 psychiatrists and 3 psychologists working 5 days a week. It was noted by behavioral health staff and confirmed by probation staff that youth are taken out of class for counseling or treatment services. While this is not a compliance issue for crisis incidents needing immediate response, removing a youth from school for counseling or programming takes away from the mandatory educational minutes a youth must be provided each day. Hence, your behavioral health staff are not able to work with the youth except for crisis related incidents during the school day. As 7001 7003 Alameda JH Camp LTR 20-22 Chief Dawal Alameda County P. 4 part of my technical assistance, it is again being recommended that these services be expanded for after school, evening and weekend coverage to better meet the needs of your youth population. Education The Alameda County Office of Education operates the Butler Academy Center for both facilities. Staffing for the Juvenile Hall includes seven teachers and four aides, as well as three resource positions for the Transition Center and for Special Education. Camp Sweeney has three teachers, one aide and a Librarian who often works with youth in coordination with their academics. The last year has been difficult regarding in person instruction; however, at the time of the inspection, teachers had returned to on-site teaching. The programs have returned to meeting the minimum educational minutes required by Title 15, and post-secondary education opportunities are returning to both programs. Prior to Covid, the school was able to have two youth dually enrolled in Community College and the Butler Academy. Additionally, the SEEP Program (Student Extended Education Program) is a six-week program which offers financial literacy, resume building, writing skills and development, conflict resolution and anger management, and current events discussions. Although facilitated by facility staff, the Principal and Superintendent intend to include more assistance from the teaching staff. The teaching staff work to provide credit recovery and tutoring services for those youth that need it. The Office of Educational also provides a curriculum for Health and off-site elective classes. Programming The juvenile hall houses pre-and post- adjudicated youth while Camp Sweeney provides long term incarceration for those committed by the juvenile court. Institutional Case Plans are the mechanism to guide youth through their program. We reviewed numerous initial and ongoing case plans and found them informative and individualized, revealing a genuine interest in making, setting, and accomplishing attainable goals for your population. Case notes and entries were thorough and well documented. This is especially important as you target needed services to the youth and prepare them for re-entry. Pre-Covid, youth were afforded more programming options facilitated by outside providers; however, since few volunteers or providers have been able to enter the facility, staff have had to facilitate most structured programs. As noted above, staff vacancies and call-offs directly impact operations resulting in youth not receiving programming as required by Title 15 Section 1321 (a) and 1371 (a). In addition to the staffing issues noted above, staffing levels are hindered by long term leaves, inability to implement mandatory overtime, and the seniority bidding process, which does not allow administration to move available staff outside of their shift bid assignment. On a positive note, you have 14 newly cored staff and program plans with outside vendors to alleviate the responsibility or dependance on staff to facilitate programs as defined in Section 1371(a). Title 15, CCR Minimum Standards During our visit, we offered technical assistance and made best-practice recommendations to your management team that may assist or enhance operations and programming. The Initial Inspection Report reported non-compliance with Section 1321 (a), Staffing (JH only); 1371 (a), Programming (JH only); and, Section 1328, Safety Checks (JH and CS). You have submitted a Corrective Action Plan 7001 7003 Alameda JH Camp LTR 20-22 Chief Dawal Alameda County P. 5 which will be reviewed on-site for compliance on July 26, 2021. I look forward to working with you on this plan to assure your efforts to provide for youth in your care are met by meeting all regulations in Title 15. Title 24, CCR Physical Plant There have been no changes to the physical plant, therefore, your rated capacity remains at 360 in Juvenile Hall and 105 for Camp Sweeney. On the day of the inspection, the population was 53 at Juvenile Hall and 11 at Camp Sweeney. Training The most recent BSCC Standards and Training for Corrections (STC) audit reports that the Alameda County Probation Department is compliant with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. You are a Pilot County for SB 1004, which allows for housing adult transitional age youth in the Juvenile Hall with separate sight and sound requirements. You have not had a youth in this program at Juvenile hall since February 2020 and with the SB 823 population on the horizon, it is your intention to no longer have an in-custody component for this population. We commend you on the innovative changes made to the overall operations of the facilities, however, the areas of non-compliance need immediate resolution. Your efforts of corrective action are in line with necessary requirements to gain full compliance. I look forward to working with you on this plan and bringing the standards in line with regulation. As agencies are able to expand services post- Covid, your ability to bring in outside vendors for a robust programming plan is exciting. This, accompanied by more staffing will assist in this endeavor. Safety checks are a high-risk responsibility and your quality assurance plan will provide oversight of this regulation. We would again like to thank you and compliment your staff for their dedication to the youth, thoroughness of the preparation for our inspection and responsiveness to our inquiries. You should be proud of your managers, their staff and the treatment focused program you provide to the youth of Alameda County. This concludes our 2020-2022 inspection report. We will continue to be available as we work together on your corrective action and are available to assist as needed. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. 7001 7003 Alameda JH Camp LTR 20-22 Chief Dawal Alameda County P. 6 Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Alameda County* Chair, Juvenile Justice Commission, Alameda County* Chair, Board of Supervisors, Alameda County* County Administrator, Alameda County* Brian Ford, Assistant Chief Probation Officer Ian Long, Deputy Chief Probation Officer James Rivers, Superintendent-JH Jessica Fort, Superintendent-CS *Copies of full inspection are available upon request and online at BSCC.ca.gov 7001 7003 Alameda JH Camp LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7001 7003 FACILITY NAME: Alameda County Juvenile Hall and Camp Wilmont Sweeney FACILITY TYPE: JH and Camp PERSON(S) INTERVIEWED: Brian Ford, Assistant Chief Probation Officer-Facilities; Ian Long, Deputy Chief Probation Office; James Rivers, Superintendent-JH; Julie Marques, assistant superintendent-JH; Jessica Fort, superintendent-CS; Maria Vaughn and Sean Moffatt, Alameda County Office of Education; Dr. Laird and Melissa Curl, Children’s Hospital-Medical Provider; Juan Taizan, Alameda County Mental Health Director; Ms. Taberia, JIO-JH; Mr. Antonio, DPO -CS; Mr. Lewis, Teacher-CS; Cyrus, Librarian-CS; Youth’s: Willie C, age 18; Miguel, age 18; James, age 17. FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 10-14, 2021 “x” indicates compliance TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS Facility Inspections were conducted at both facilities on the same day unless noted. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; 2020: February 21, 2020 ☒ ☒ 2021: March 16, 2021 (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code ☒ ☒ JH: March 16, 2021 Section 13146.1 (a) and (b); CS: July 30, 2020 (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; 2019: Environmental Health: July 17, 2019 Medical/Mental Health: July 17, 2019 Nutritional Health: July 17, 2019 ☒ ☒ 2020: Environmental Health: July 15, 2020 Medical/Mental Health: July 15, 2020 Nutritional Health: July 15, 2020 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7001 7003 Alameda JH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (D) County superintendent of schools on the adequacy of educational services and facilities as required in March 1, 2021 Section 1370; ☒ ☒ There was not an inspection in 2020 due to COVID-19. The last inspection was May 1, 2019. (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code 2020: May 11, 2020 ☒ ☒ 2021: May 7, 2021 (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or 2019: February 8, 2019 Probation Commission as required by Section 240 of 2020: December 2020 ☒ ☒ the Welfare and Institutions Code. The 2020 Inspection was received on May 7, 2021. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is Chapter 3, Section 1320, II Policy determined by receipt of the Chief Probation Officer’s The elements of this regulation are addressed in a certification letter confirming that all elements of memorandum completed by Chief Probation regulation are met. Officer Wendy Still on April 5, 2021. (a) Appointment ☒ ☒ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to Chapter 3, Section 1320, III Procedures- their job classification and duties in accordance ☒ ☒ Qualifications, Bullet 1 with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening Chapter 3, Section 1320, III Procedures- test and evaluation for immunity to contagious ☒ ☒ Qualifications, Bullet 2 illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by ☒ ☒ Chapter 3, Section 1320, III Procedures- the Board pursuant to Section 6035 of the Penal Qualifications, Bullet 4 Code; and 7001 7003 Alameda JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (4) conduct a criminal records review, on each new employee, and psychological examination in Chapter 3, Section 1320, III Procedures- ☒ ☒ accordance with Section 1031 et seq. of the Qualifications, Bullet 3 Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Chapter 3, Section 1320, III Procedures-Hiring and facility, shall have such clearance and qualifications Promotional Decisions as may be required by law, and their presence at the ☒ ☒ This section discusses agency partners, volunteers facility shall be subject to the approval and control of and any non-probation employee that meets with the facility manager. the youth. 1321 STAFFING Each juvenile facility shall: 7001 7003 Alameda JH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to carry out the overall facility operation and its Chapter 3, Section 1321, II Policy ⁋ 1 programming, to provide for safety and security of youth and staff, and meet established standards and JH: Chapter 3, Section 1322.18, III Staffing regulations; This section articulates an enhanced staffing pattern in two units, including youth that assess at a higher classification such as: escape risk, aggressive behavior while in custody, nature of offense, sophistication, and/or risk to staff and others. We reviewed a random sampling of facility schedules to verify compliance. Although the facility at JH is compliant based on paper ☐ ☒ schedules and unit staffing patterns, the agency has a practice to put ‘floater positions’ as assigned staff unit staff, negating the intent of floaters as relief staff for breaks and operational relief. This causes youth to be secured in their cells or not receive T15 Program requirements due to operational staff induced coverage. This impacts other Title 15 regulations based on staffing coverage and a limited trained pool of Juvenile Institutional Officers to provide said T15 requirements. JH is non-compliant with this regulation. It should be noted, while on-site, we dropped into the current CORE class and observed – staff who are close to completion, providing relief to the agency for staffing. Camp Sweeney is compliant. b) ensure that no required services shall be denied because of insufficient numbers of staff on duty ☒ ☒ Chapter 3, Section 1321, II Policy ⁋ 2 absent exigent circumstances; c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; ☒ ☒ Chapter 3, Section 1321, II Policy ⁋ 3 d) have a clearly identified person on duty at all times who is responsible for operations and activities and Chapter 3, Section 1321, II Policy ⁋ 4 has completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☒ This policy requires a senior staff on duty at all times that has completed PC 832 and Core Training. 7001 7003 Alameda JH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☒ Chapter 3, Section 1321, II Policy ⁋ 3 (p 3) f) have sufficient food service personnel relative to the number and security of living units, including staff Chapter 3, Section 1321, III Procedures Support qualified and available to: plan menus meeting Staff ⁋ 2 nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☒ JH has an operational kitchen which is staffed by conduct related training programs for culinary staff; food services personnel. Meals are provided to and maintain necessary records; or, a facility may youth at JH and CS. serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building Chapter 3, Section 1321, III Procedures Support maintenance, transportation, control room, facility Staff ⁋ 1 and 3 security and other support staff for the efficient ☒ ☒ management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, Chapter 3, Section 1321, II Policy ⁋ 5 subject to temporary variations in staff assignments ☒ ☒ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- ☒ Chapter 3, Section 1321, III Procedures Juvenile awake youth supervision staff member on duty for Facilities ⁋ 1 each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ Chapter 3, Section 1321, III Procedures Juvenile youth supervision staff member on duty for each Facilities ⁋ 2 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 3, Section 1321, III Procedures Juvenile number of youth in detention, unless an ☒ Facilities ⁋ 3 arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ Chapter 3, Section 1321, III Procedures Juvenile facility. Facilities ⁋ 4 7001 7003 Alameda JH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of Chapter 3, Section 1321, III Procedures Support personnel, academic or trade instruction, clerical, ☒ Staff ⁋ 1 kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- ☒ Chapter 3, Section 1321, III Procedures Juvenile awake youth supervision staff member on duty for Facilities ⁋ 1 each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ Chapter 3, Section 1321, III Procedures Juvenile youth supervision staff member on duty for each 30 Facilities ⁋ 2 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 3, Section 1321, III Procedures Juvenile number of youth in residence, unless arrangements ☒ Facilities ⁋ 3 have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ Chapter 3, Section 1321, III Procedures Juvenile facility; Facilities ⁋ 4 (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be Chapter 3, Section 1321, III Procedures Juvenile given to the size, design, and location of the camp; Facilities ⁋ 5 types of youth committed to the camp; and the ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of Chapter 3, Section 1321, III Procedures Support personnel, academic or trade instruction, clerical, Staff ⁋ 1 Chapter III, Section 1322 ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7001 7003 Alameda JH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Chapter 3, Section 1322, IV-A JIO Initial Training (a) Prior to assuming any responsibilities each youth JIO staff are trained in excess of regulation, supervision staff member shall be properly oriented including on-site specific hours. While on-site, we to their duties, including: dropped into the current CORE class and observed – staff who are close to completion, providing relief to the agency for staffing. ☒ ☒ It should be noted the Facility Superintendent at CS has created a Job Aide Manual for her staff to understand specific direction to all levels of staff regarding expectations and responsibilities. The manual articulates in graph form the expected response to any given incident. This is a reader’s digest version of the policy manual and specific to CS. (1) youth supervision duties; ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 1-1 (2) scope of decisions they shall make; ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 1-2 (3) the identity of their supervisor; ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 1-3 (4) the identity of persons who are responsible to them; ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 1-4 (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 1-5 (6) ethical responsibilities. ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 1-7 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff Chapter 3, Section 1322, IV-A JIO Initial Training member shall receive a minimum of 40 hours of ☒ ☒ ⁋ 2 facility-specific orientation, including: This policy requires the initial training within two weeks of employment. 7001 7003 Alameda JH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (1) individual and group supervision techniques; ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 2-1 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training provisions of this chapter; ⁋ 2-2 (3) basic health, sanitation and safety measures; Chapter 3, Section 1322, IV-A JIO Initial Training ☒ ☒ ⁋ 2-3 (4) suicide prevention and response to suicide attempts ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 2-4 (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training physical restraints; ⁋ 2-5 (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 2-9p (7) procedures to follow in the event of emergencies; ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 2-6 (8) routine security measures, including facility perimeter and grounds; ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 2-7 (9) crisis intervention and mental health referrals to mental health services; ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 2-8 (10) documentation; and ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 2-10 (11) fire/life safety training ☒ ☒ Chapter 3, Section 1322, IV-A JIO Initial Training ⁋ 2-11 7001 7003 Alameda JH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Chapter 3, Section 1322, IV-B BSCC Mandated complete the requirements of the Juvenile ☒ ☒ Core Training Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete ☒ ☒ Chapter 3, Section 1322, IV-D Penal Code Section training pursuant to Section 830 et seq. of the Penal 832 Training Code. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there Chapter 3, Section 1322, III Policy, ⁋ 6 shall be at least one wide awake person on duty at all Chapter 3, Section 1323 Fire and Life Safety times who meets the training standards established by the Board for general fire and life safety which relate This policy requires a minimum of one staff on specifically to the facility. ☒ ☒ each living unit at all times that has successfully completed JIO Core Training, which includes Fire and Life Safety. New employees are required to complete 8 hours of medic training and 4 hours of fire and life safety training. Annually, all staff are required to complete a four-hour refresher of both trainings. 1324 POLICY AND PROCEDURES MANUAL Chapter 3, Section 1324, II Policy ⁋ 2 All facility administrators shall develop, publish, and This policy requires an annual update and/or implement a manual of written policies and procedures review of each section of the manual, signed off by that address, at a minimum, all regulations that are the Chief Probation Officer. Policies were applicable to the facility. Such a manual shall be made reviewed prior to the inspection to ensure they ☒ ☒ available to all employees, reviewed by all employees, were current and articulated all requirements in and shall be administratively reviewed at a minimum Title 15. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of communications and a description of job ☒ ☒ Chapter 3, Section 1324, II Policy A classifications; Chapter 3, Scion 1324.2, 1 7001 7003 Alameda JH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Chapter 2, Section 201 Juvenile Justice/Delinquency Prevention ☒ ☒ Commission or Probation Committee, probation Chapter 3, Section 1324 II Policy B staff, school personnel and other agencies that are Chapter 3, Section 1324.2, 2 involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☒ Chapter 3, Section 1324, II Policy C (d) initial orientation and training program for employees; ☒ ☒ Chapter 3, Section 1324, II Policy D (e) initial orientation, including safety and security issues and anti-discrimination policies, for support Chapter 3, Section 1324, II Policy E staff, contract employees, school, mental/behavioral ☒ ☒ health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: ☒ ☒ Chapter 3, Section 1324, II Policy F (1) efficient operation of the juvenile facility; ☒ ☒ Chapter 3, Section 1324, II Policy F (2) legal and proper care of youth; ☒ ☒ Chapter 3, Section 1324, II Policy F (3) maintenance of individual youth's records; ☒ ☒ Chapter 3, Section 1324, II Policy F (4) supply of information to the juvenile court and those authorized by the court or by the law; and, ☒ ☒ Chapter 3, Section 1324, II Policy F (5) release of information regarding youth. ☒ ☒ Chapter 3, Section 1324, II Policy F (g) ethical responsibilities; ☒ ☒ Chapter 3, Section 1324, II Policy G (h) trauma-informed approaches; ☒ ☒ Chapter 3, Section 1324, II Policy H (i) culturally responsive approaches; ☒ ☒ Chapter 3, Section 1324, II Policy I 7001 7003 Alameda JH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (j) gender responsive approaches; ☒ ☒ Chapter 3, Section 1324, II Policy J (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal Chapter 3, Section 1324, II Policy K access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☒ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and ☒ ☒ Chapter 3, Section 1324, II Policy L weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☒ Chapter 3, Section 1324, II Policy M youth; and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. Chapter 3, Section 1324, II Policy N The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☒ The agency has numerous triggers for PREA to retaliation for reporting such conduct, as well as a ensure youth and parents are aware of this provision for reporting such conduct by youth, staff regulation. or a third party. 1325 FIRE SAFETY PLAN Chapter 3, Section 1325 Procedures in Case of Fire The facility administrator shall consult with the local fire ☒ ☒ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☒ Chapter 3, Section 1325 II Policy and III Procedures – Staff Responsibilities 7001 7003 Alameda JH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection Chapter 3, Section 1325 II Policy ⁋ 3 record; We reviewed Fire and Life safety inspections for ☒ ☒ both facilities to ensure compliance with regulation. The General Services Agency is tasked with assuring the buildings are safe and compliant with fire and life safety. c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); ☒ ☒ The last Fire Inspections were conducted on March 16, 2021 (JH), and July 30, 2020 (CS), respectfully. d) an evacuation plan; ☒ ☒ Chapter 3, Section 1325 III Procedures Emergency Evacuation e) documented fire drills not less than quarterly; Chapter 3, Section 1325 II Policy ⁋ 3 This policy requires monthly fire drills. We reviewed the JH and CS Fire Drills from July ☒ ☒ 2020 to present and found they were compliant with regulation. It should be noted the facilities conduct monthly drills on the morning and afternoon shifts of each month and the graveyard shift a minimum of every two months. This practice exceeds regulation, which requires fire drills every 3 months. f) a written plan for the emergency housing of youth in the case of fire; and, Chapter 3, Section 1325 III Procedures Emergency Housing of Youth ☒ ☒ This policy articulates coordination with the Alameda County Sheriff’s Office for the emergency housing of youth in the event of a full evacuation. CS youth would be returned to JH. g) development of a fire suppression pre-plan in cooperation with the local fire department. Chapter 3, Section 1325 III Procedures Fire Inspections and Plans ☒ ☒ This policy indicates the Alameda County General Services Agency (GSA) is responsible to coordinate the Fire Inspection and Pre-Plan. 7001 7003 Alameda JH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW Each facility administrator shall develop policies and Chapter 3, Section 1326 Security Review procedures to annually review, evaluate, and document A Security Review was last completed by security of the facility. The review and evaluation shall include internal and external security, including, but not ☒ ☒ Superintendent James Rivers for JH on March 14, limited to, key control, equipment, and staff training. 2021. A Security Review was last completed by Superintendent Jessica Fort for CS on March 25, 2021. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific Chapter 3, Section 1327 Emergency or Disaster policies and procedures for emergencies that shall Procedures include, but not be limited to: An Emergency Procedures Review was completed ☒ ☒ by Superintendent James Rivers for JH on March 24, 2021. An Emergency Procedures Review was completed by Superintendent Jessica Fort for CS on March 25, 2021. (a) escape, disturbances, and the taking of hostages; Chapter 3, Section 1327.2 Escapes ☒ ☒ Chapter 3, Section 1327.24 Hostages (p 5) Chapter 3, Section 1327.24 Disturbances (p.6) (b) civil disturbance, active shooter and terrorist attack; ☒ ☒ Chapter 3, Section 1327.24 Active Shooter, Civil Disturbance and Terrorist Threat (c) fire and natural disasters; ☒ ☒ Chapter 3, Section 1325 Procedure in case of Fire Chapter 3, Section 1327.5 Earthquakes (d) periodic testing of emergency equipment; ☒ ☒ Chapter 3, Section 1327 II Policy ⁋ 7 (e) emergency evacuation of the facility; and ☒ ☒ Chapter 3, Section 1325 III Procedures Emergency Evacuation 7001 7003 Alameda JH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (f) a program to provide all youth supervision staff with an annual review of emergency procedures. Chapter 3, Section 1327 II Policy ⁋ 8 ☒ ☒ This policy states the Superintendent must conduct an annual review of Emergency Procedures and staff training on emergency procedures. 1328 SAFETY CHECKS The facility administrator shall develop and implement Chapter 3, Section 1328 III Policy ⁋ 1 policy and procedures that provide for direct visual We reviewed safety checks from JH and found a observation of youth at a minimum of every 15 minutes, substantial improvement in random and varied at random or varied intervals during hours when youth safety checks from cycles past. However, we are asleep or when youth are in their rooms, confined in noted many occurred at the 14- minute mark, holding cells or confined to their bed in a dormitory. within the 15- minute minimum but not in ‘random Supervision is not replaced, but may be supplemented and varied’ intervals. We have alerted by, an audio/visual electronic surveillance system administration to the intent of regulation and need designed to detect overt, aggressive or assaultive to adjust checks by staff to reflect the importance behavior and to summon aid in emergencies. All safety ☐ ☐ to comply. checks shall be documented with the actual time the check is completed. CS provided a sampling of safety check logs and although the day shift logs were generally compliant, with few exceptions, the graveyard staff continue to complete very routine 14 or 15-minute checks. Camp Sweeney Administration has given directives with inconsistent response. Both facilities have been found non-compliant with this regulation and are actively on a Corrective Action Plan. 1329 SUICIDE PREVENTION PLAN Chapter 3, Section 1329 Suicide Prevention The facility administrator, in collaboration with the We reviewed two incidents involving suicide healthcare and behavioral/mental health administrators, attempts at JH and the coordinated response by shall plan and implement written policies and ☒ ☒ staff and agency partners. The actions are procedures which delineate a Suicide Prevention Plan. involved, engaging and protective of youth. Policy The plan shall consider the needs of youth experiencing for staff and response by all partners exceed past or current trauma. Suicide prevention responses regulation. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and ☒ ☒ Chapter 3, Section 1329, III Procedures Training in Training and the Juvenile Corrections Officer Core Suicide Prevention (p.7) Course. 7001 7003 Alameda JH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and Precautionary Protocols Chapter 3, Section 1329, III Procedures A- (1) All youth shall be screened for risk of ☒ ☒ Screening and Assessment-Initial Health Screen suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake processes shall be trained in Chapter 3, Section 1329, III Procedures Training in screening youth for risk of suicide. Suicide Prevention ☒ ☒ Policy states all JIOs assigned to intake must administer the Intake Health Screening form which elicits responses for suicide ideations, behaviors and attempts from the arresting officer and the youth’s parents. (3) All youth who have been identified during the intake screening process to be at risk of Chapter 3, Section 1329, III Procedures A- suicide shall be referred to ☒ ☒ Screening and Assessment-Initial Health Screen ⁋ behavioral/mental health staff for a suicide 3-5 risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the Chapter 3, Section 1329, III Procedures A- behavioral/mental health assessment. Screening and Assessment-Initial Health Screen ⁋ ☒ ☒ 8 This policy requires the youth to be monitored in the Intake Holding Unit pending a clinical assessment. (c) Referral process to behavioral/mental health staff for assessment and/or services. Chapter 3, Section 1329, III Procedures A- ☒ ☒ Screening and Assessment-Initial Health Screen The form prompts the referral to behavior health for all youth admitted to the facility. (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☒ Chapter 3, Section 1329, III Procedures Monitoring and Supervision of the Youth (p.5) (e) Safety Interventions (1) Procedures to address intervention Chapter 3, Section 1329, III Procedures B- Clinical ☒ ☒ protocols for youth identified at risk for Assessment suicide which may include, but are not limited to: 7001 7003 Alameda JH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS A. Housing consideration ☒ ☒ Chapter 3, Section 1329, III Procedures Monitoring and Supervision of the Youth-Level 1 and 2 B. Treatment strategies including trauma-informed approaches ☒ ☒ Chapter 3, Section 1329, III Procedures B- Clinical Assessment (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit Chapter 3, Section 1329, III Procedures B- Clinical suicidal behaviors. Assessment (p. 4) ☒ ☒ This policy identifies responsibilities for information sharing from the clinician to staff as directives for care. (f) Communication (1) The intake process shall include Chapter 3, Section 1329, III Procedures Training in communication with the arresting officer Suicide Prevention and family guardians regarding the youth’s past or present suicidal ideations, behaviors ☒ ☒ All JIO’s assigned to the Intake Unit must or attempts. administer the Intake Health Screening form and garner responses regarding suicide ideations, behaviors and attempts from the arresting officer and the youth’s parents. (2) Procedures for clear and current information sharing about youth at risk for Chapter 3, Section 1329, III Procedures B- Clinical suicide with youth supervision, healthcare, Assessment (p. 4) and behavioral/mental health staff. ☒ ☒ This policy identifies responsibilities relayed by the clinician to staff and other partners as directives for care. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Chapter 3, Section 1329, III Procedures Debriefing (1) Process for administrative review of the ☒ ☒ of Critical Incidents Related to Suicides or Suicide circumstances and responses proceeding, Attempts (p. 9, Bullet 2) during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☒ Chapter 3, Section 1329, III Procedures Debriefing of Critical Incidents Related to Suicides or Suicide Attempts (p. 8, Bullet 1) 7001 7003 Alameda JH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (3) Process for a debriefing event with affected youth. ☒ ☒ Chapter 3, Section 1329, III Procedures Debriefing of Critical Incidents Related to Suicides or Suicide Attempts (p. 9, Bullet 1) (h) Documentation (1) Documentation processes shall be Chapter 3, Section 1329, III Procedures developed to ensure compliance with this Monitoring and Supervision of the Youth (p.5) regulation ☒ ☒ This policy directs JIO’s to maintain regular documentation of the monitoring and supervision plans for any youth exhibiting signs of suicidality or self-harm. Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, Chapter 3, Section 1329, II Policy (p. 2) services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☒ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ ☒ Chapter 4, Section 1340 Reporting of Legal notification on each legal action, pertaining to conditions Actions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE Chapter 4, Section 1341.1 Procedure in the Event DETAINED of a Death of a Youth Chapter 4, Section 1341.1, II-D (1) Death of a Youth. This policy requires notification to parent or legal (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental ☒ ☒ guardian and attorney of record by the facility Superintendent or designee. health director, shall develop written policies and procedures in the event of the death of a youth while Chapter 4, Section 1341.1 Required Legal detained, which include notifications to necessary Notification (p. 3) parties, which may include the Juvenile Court, the This policy includes notification of the Juvenile parent, guardian or person standing in loco parentis Court by the Superintendent via telephone and and the youth’s attorney of record. memo to the Court. 7001 7003 Alameda JH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Chapter 4, Section 1341.1 Debriefing Team (p. 3) and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☒ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney Chapter 4, Section 1341.1 Required Legal General under Government Code Section 12525. A ☒ ☒ Notification ⁋ 1 and 2 (p. 3) copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar Chapter 4, Section 1341.1 Required Legal days inspect and evaluate the juvenile facility, jail, Notification ⁋ 1 lockup or court holding facility pursuant to the ☒ ☒ provisions of this subchapter. Any inquiry made by The facility administration is aware of this the Board shall be limited to the standards and regulation. requirements set forth in these regulations. (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the Chapter 4, Section 1340 Reporting Cases of health administrator, shall develop written policies Serious Injury or Illness of Youth and procedures for the notification to necessary ☒ ☒ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☒ Chapter 4, Section 1343 II Policy ⁋ 1 and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a Chapter 4, Section 1343 II Policy ⁋ 2 juvenile facility exceeds its rated capacity for more than ☒ ☒ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7001 7003 Alameda JH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Chapter 5, Section 1350 Admittance Procedures I Principals, II Policy ⁋ 1 The facility administrator shall develop and implement written policies and procedures for admittance of youth Chapter 5, Section 1350.7 Camp Sweeney that emphasize respectful and humane engagement with Admittance Procedures youth, and reflect that the admission process may be We reviewed a substantial compilation of traumatic to youth who may have already experienced admission documents, processes and responses of trauma. Policies shall be trauma-informed, culturally youth regarding their admission experience. Intake relevant, and responsive to the language and literacy staff and medical personnel are actively engaged needs of youth. In addition to the requirements of with youth to address all aspects of a youth’s Sections 1324 and 1430 of these regulations: background and current experience as they admit ☒ ☒ to JH. We met with medical staff, who are on-site 24 hours each day. They informed us of their protocols as it relates to the admission screening, assessment and follow through practices for each youth entering the facility. Their interventions include the solicitation of mental health information and subsequent referral to mental health personnel. The agencies are a collaborative team and work together to ensure youth entering the facility are treated with respect and careful consideration of the trauma they may experience as they cross the threshold of the JH. (a) the admittance process shall include: (1) Access to two free phone calls within one hour Chapter 5, Section 1350 Procedure III Telephone of admittance in accordance with the provisions ☒ ☒ Calls and Legal Services (p. 7) of Welfare and Institution Code Section 627; Chapter 6, Section 1376 Policy ⁋ 1 (2) Offer of a shower; ☒ ☒ Chapter 5, Section 1350 III Procedure Hygiene and Nutritional Needs (p. 7) #1 (3) Documented secure storage of personal belongings; ☒ ☒ Chapter 5, Section 1350 III Procedure Personal Property (p. 6) (4) Offer of food upon arrival; ☒ ☒ Chapter 5, Section 1350 III Procedure Hygiene and Nutritional Needs (p. 7) #5 7001 7003 Alameda JH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☒ Chapter 5, Section 1350 III Intake Health disabilities; Screening (p. 7) ⁋ 1 (6) Screening for physical and developmental disabilities in accordance with Sections 1329, ☒ ☒ Chapter 5, Section 1350 III Intake Health 1413, and 1430 of these regulations; Screening (p. 7) ⁋ 2 (7) Contact with Regional Center for the Developmentally Disabled for youth that are Chapter 5, Section 1350 III Intake Health suspected of or identified as having a ☒ ☒ Screening (p. 7) ⁋ 2 developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☒ Refer to Chapter 5, Section 1352.5 (b) juvenile hall administrators shall establish written criteria for detention that considers the least ☒ N/A Chapter 5, Section 1350.7, III-B CS Criteria restrictive environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures Chapter 5, Section 1350 III Procedures Estimated that advise the youth of the estimated length of ☒ ☒ Length of Stay (p. 8) stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated ☒ N/A Chapter 5, Section 1350 III Procedures Estimated length of his/her stay. Length of Stay (p. 8) 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE Chapter 5, Section 1350 III Procedures Sexual Abuse Screening The facility administrator shall develop and implement Chapter 5, Section 1349 PREA V-C Procedures written policies and procedures to reduce the risk of Screening, Monitoring and Prevention sexual abuse by or upon youth. The policy shall require ☒ ☒ The agency screens all youth entering JH or CS facility staff to assess each youth within 72 hours of within 72 hours of admission using the admission based on the following information: Vulnerability Sexually Aggressive Behavior (VSAB) Assessment. All items in (a) – (k) are included in the assessment form. We reviewed the forms as part of the admission process and found the form to be informative and considerate of the classification of youth upon entry. 7001 7003 Alameda JH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (a) Prior sexual victimization or abusiveness; ☒ ☒ Chapter 5, Section 1349 PREA - VSAB Tool (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, ☒ ☒ Chapter 5, Section 1349 PREA - VSAB Tool transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☒ Chapter 5, Section 1349 PREA - VSAB Tool (d) Age; ☒ ☒ Chapter 5, Section 1349 PREA - VSAB Tool (e) Level of emotional and cognitive development; ☒ ☒ Chapter 5, Section 1349 PREA - VSAB Tool (f) Physical size and stature; ☒ ☒ Chapter 5, Section 1349 PREA - VSAB Tool (g) Mental illness or mental disabilities; ☒ ☒ Chapter 5, Section 1349 PREA - VSAB Tool (h) Intellectual or developmental disabilities; ☒ ☒ Chapter 5, Section 1349 PREA - VSAB Tool (i) Physical disabilities; ☒ ☒ Chapter 5, Section 1349 PREA - VSAB Tool (j) The youth’s perception of vulnerability; and, ☒ ☒ Chapter 5, Section 1349 PREA - VSAB Tool (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ ☒ Chapter 5, Section 1349 PREA - VSAB Tool supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Chapter 5, Section 1349 PREA V-C, 1-a process, medical and behavioral health screenings; ☒ ☒ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7001 7003 Alameda JH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS The facility administrator shall implement appropriate controls on the dissemination of information within the Chapter 5, Section 1349 PREA V-C, 1-b facility relative to responses received pursuant to this ☒ ☒ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES The facility administrator shall develop and implement Chapter 5, Section 1351 JH Release Procedures written policies and procedures for release of youth Chapter 5, Section 1351.5 CS Release Procedures from custody which provide for: Prior to release, the CS youth is taken to Juvenile Hall so they can appear in Court for authorization ☒ ☒ to release. The youth is then taken to the Intake Unit as indicated in the release procedures and once the release paperwork from Court is completed, the youth is returned to Camp to meet the parents and go over release orders/directions. The process is conducted by the on-site probation officer assigned to Camp Sweeney. (a) verification of identity/release papers; ☒ ☒ Chapter 5, Section 1351, III Procedure JH Release (p. 2) #B (b) return of personal clothing and valuables; Chapter 5, Section 1351, III Procedure JH Release ☒ ☒ (p. 2) #F Chapter 5, Section 1351, III Procedure Camp Sweeney Release (p. 3) #F (c) notification to the youth's parents or guardian; Chapter 5, Section 1351, III Procedure JH Release ☒ ☒ (p. 2) #A Chapter 5, Section 1351, III Procedure Camp Sweeney Release (p. 3) #G (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these Chapter 5, Section 1351, III Procedure JH Release regulations, for coordination with outside agencies; ☒ ☒ (p. 2) #E and, Chapter 5, Section 1351, III Procedure Camp Sweeney Release (p. 3) #E 7001 7003 Alameda JH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (e) notification of school staff; Chapter 5, Section 1351, III Procedure Transition ☒ ☒ Center (p. 4) Chapter 5, Section 1351, III Procedure Camp Sweeney Release (p. 3) #E (f) notification of facility mental health personnel. ☒ ☒ Chapter 5, Section 1351, III Procedure Transition Center (p. 5) The facility administrator shall develop and implement policies and procedures for post-disposition youth to Chapter 5, Section 1351, III Procedure Transition coordinate the provision of transitional and reentry Center (p. 4 and 5) services including, but not limited to, medical and ☒ ☒ behavioral health, education, probation supervision and This policy defines the responsibilities of community-based services. Probation staff, school, behavior health and public health to coordinate transition and re-entry services for all youth released from JH and CS. The facility administrator shall develop and implement written policies and procedures for the furlough of ☒ ☒ Chapter 5, Section 1351.5, III-B, C and D youth from custody. 1352 CLASSIFICATION The facility administrator shall develop and implement Chapter 5, Section 1352 Classification written policies and procedures on classification of ☒ ☒ youth for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, Chapter 5, Section 1352, II Policy ⁋ 1 facility staff, and the public by placing youth in the Chapter 3, Section 1322.18 Enhanced Staffing appropriate, least restrictive housing and program ☒ ☒ Unis at JH settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; The JH facility only has single rooms. For CS, ☒ ☒ there are 4 dorms and youth are placed based on appropriate level of security considering the least restrictive bed placement in proximity to the staff counter area. 7001 7003 Alameda JH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (c) provide that a youth shall be classified upon admittance to the facility; classification factors Chapter 5, Section 1352, II Policy ⁋ 1 shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, We reviewed a series of classification documents ☒ ☒ legal status, public safety considerations, from JH and noted they were representative of medical/mental health considerations, gender and considerations listed in regulation. The unit design gender identity of the youth; for each unit has specific populations which can be overridden based on additional criteria. (d) provide for periodic classification reviews, including provisions that consider the level of Chapter 5, Section 1352, II Policy ⁋ 2 supervision and the youth's behavior while in ☒ ☒ custody; and, The facility completes weekly reviews or more often as needed. (e) provide that facility staff shall not separate youth from the general population or assign youth to a Chapter 5, Section 1352, II Policy ⁋ 4 (p. 2) single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☒ Chapter 5, Section 1352, II Policy ⁋ 3 (p. 2) identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies Chapter 5, Section 1352.5 III Policy ⁋ 1 ☒ ☒ and procedures ensuring respectful and equitable Transgender and Intersex Youth treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Chapter 5, Section 1352.5 III Policy ⁋ 2 preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☒ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☒ Chapter 5, Section 1352.5 III Policy ⁋ 3 identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. 7001 7003 Alameda JH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes Chapter 5, Section 1352.5 III Policy ⁋ 4 their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☒ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☒ Chapter 5, Section 1352.5 III Policy ⁋ 5 behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical Chapter 5, Section 1352.5 III Policy ⁋ 5 plant, facility staff shall make every effort to ensure ☒ ☒ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Chapter 5, Section 1352.5 III Policy ⁋ 6 and 7 anatomical sex. Whenever feasible, the facility shall ☒ ☒ respect the youth’s preference regarding the gender of Chapter 5, Section 1360 IV Policy ⁋ 7 the staff member who conducts any search of the youth. 1353 ORIENTATION The facility administrator shall develop and implement Chapter 5, Section 1353 New Intake Orientation written policies and procedures to orient a youth prior We reviewed the Handbook for each facility as to placement in a living area. Both written and verbal well as the CS Parent Handbook. Youth are information shall be provided and supplemented with ☒ ☒ provided a consistent message of expectations as video orientation if feasible. Provision shall be made to well as information on the day to day operations. provide accessible orientation information to all Youth interviewed indicated an understanding of detained youth including those with disabilities, limited expectations as indicated in the facility orientation literacy, or English language learners. Orientation shall and rules. include information that addresses: (a) facility rules including contraband and searches and disciplinary procedures; ☒ ☒ Chapter 5, Section 1353 III Procedure A (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Chapter 5, Section 1353 III Procedure B incentives that youth will receive for complying ☒ ☒ with facility rules, and consequences that may result when youth violate the rules of the facility; 7001 7003 Alameda JH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual ☒ ☒ Chapter 5, Section 1353 III Procedure C harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☒ Chapter 5, Section 1353 III Procedure D (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be Chapter 5, Section 1353 III Procedure E free of retaliation for reporting a grievance, and the ☒ ☒ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court process; ☒ ☒ Chapter 5, Section 1353 III Procedure F (g) access to routine and emergency health and mental health care; ☒ ☒ Chapter 5, Section 1353 III Procedure G (h) access to education, religious services, and recreational activities; ☒ ☒ Chapter 5, Section 1353 III Procedure H (i) housing assignments; ☒ ☒ Chapter 5, Section 1353 III Procedure I (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☒ Chapter 5, Section 1353 III Procedure J (k) rules and access to correspondence, visits and telephone use; ☒ ☒ Chapter 5, Section 1353 III Procedure K (l) availability of reading materials, programming, and other activities; ☒ ☒ Chapter 5, Section 1353 III Procedure L (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; ☒ ☒ Chapter 5, Section 1353 III Procedure M (n) immigration legal services; ☒ ☒ Chapter 5, Section 1353 III Procedure N (o) emergencies including evacuation procedures; ☒ ☒ Chapter 5, Section 1353 III Procedure O (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and ☒ ☒ Chapter 5, Section 1353 III Procedure P harassment by other youth and staff; 7001 7003 Alameda JH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (q) availability of services and programs in a language other than English if appropriate; ☒ ☒ Chapter 5, Section 1353 III Procedure Q (r) the process for requesting different housing, education, programming and work assignments; ☒ ☒ Chapter 5, Section 1353 III Procedure R (s) a process for which parents/guardians receive information regarding the youth’s stay in the Chapter 5, Section 1353 III Procedure S facility that at a minimum includes answers to ☒ ☒ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☒ Chapter 5, Section 1353 III Procedure T 1354 SEPARATION Chapter 5, Section 1354 Separation ☒ ☒ The facility administrator shall develop and implement written policies and procedures that address: (a) separation of youth for reasons that include, but are not be limited to, medical and mental health Chapter 5, Section 1354 III Policy ⁋ 1 conditions, assaultive behavior, disciplinary consequences and protective custody. The facilities track all separation with an activity tracker form, noting reasons for the separation and staff interventions to return the youth to regular programming. The facility allows youth to self- ☒ ☒ separate; however, the youth continues to have the opportunity to earn points. Policy allows for continuation for as long as the youth requests the separation with the understanding the youth will participate in staff counseling a minimum of every 4 hours. Separation status for 4 hours or more results in a referral to Behavioral Health. (b) consideration of positive youth development and trauma-informed care. ☒ ☒ Chapter 5, Section 1354 III Policy ⁋ 2 (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☒ Chapter 5, Section 1354 III Policy ⁋ 4 and 5 necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☒ Chapter 5, Section 1354 III Policy ⁋ 6 7001 7003 Alameda JH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (e) when separation results in room confinement, the separation shall occur in accordance with Welfare ☒ ☒ Chapter 5, Section 1354 III Policy ⁋ 7 and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation ☒ ☒ Chapter 5, Section 1354 III Policy ⁋ 8 (p. 4) remains necessary. 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and Chapter 5, Section 1354.5 Room Confinement implement written policies and procedures (RC) and Reintegration and Safety Plan. addressing the confinement of youth in their room We reviewed many Incident Reports resulting in that are consistent with Welfare and Institutions RC as well as Re-Integration Plans for youth Code Section 208.3. The placement of a youth in coming off RC. The forms, criteria, expectations, room confinement shall be accomplished in and plan are well documented as are signatures accordance with the following guidelines: from the staff, IS, DPO, and Clinicians. The ☒ N/A agency takes a team approach, fully compliant with regulation and following the intent of moving a youth back into regular programming as soon as possible. We provided technical assistance to audit the forms to ensure all signatures of staff are documented. There is no RC at Camp Sweeney. A youth needing to be confined in a cell is transported to JH. (1) Room confinement shall not be used before other, less restrictive, options have been Chapter 5, Section 1354.5 II Policy ⁋ 2 (p. 2) attempted and exhausted, unless attempting ☒ N/A those options poses a threat to the safety or Chapter 5, Section 1354.5 IV Procedure A Room security of any youth or staff. Confinement (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ N/A Chapter 5, Section 1354.5 II Policy ⁋ 2 (p. 1) convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ N/A Chapter 5, Section 1354.5 II Policy ⁋ 3 (p. 2) physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ N/A confinement for a period of four hours, staff shall do one or more of the following: 7001 7003 Alameda JH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (1) Return the youth to general population. Chapter 5, Section 1354.5 III Procedure A-1 and 2 JIO and ISI Responsibilities ☒ N/A Youth are assessed a minimum of every 15 minutes by staff and 45 minutes by the supervisor, to ascertain the youth’s ability to return to regular programming, with or without a reintegration plan. (2) Consult with mental health or medical staff. ☒ N/A Chapter 5, Section 1354.5 III Procedure C-1 (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ N/A Chapter 5, Section 1354.5 III Procedure C ⁋ 2 reintegrate the youth to general population. (4) If room confinement must be extended beyond ☒ N/A four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the Chapter 5, Section 1354.5 III Procedure C-2, 3 and extension, the date and time the youth was 4 first placed in room confinement, and when ☒ N/A he or she is eventually released from room These policies articulate the incident reports, Re- confinement. integration Plan and Room Confinement checklists be completed, reviewed and audited by administration. (B) Develop an individualized plan that includes the goals and objectives to be met ☒ N/A Chapter 5, Section 1354.5 III Procedure C ⁋ 4 and in order to integrate the youth to general # 2 population. (C) Obtain documented authorization by the facility superintendent or his or her ☒ N/A Chapter 5, Section 1354.5 IV-A, 4 designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ N/A Chapter 5, Section 1354.5 III Procedure B-2 (p. 7) youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. Chapter 5, Section 1354.5 III Procedure B-2 (p. 7) ☒ N/A This facility is not either a Court Holding Facility or Adult Facility. (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ N/A Chapter 5, Section 1354.5 III Procedure B-1 (p. 7) additional protections to youth. 7001 7003 Alameda JH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (8) This section does not apply during an extraordinary emergency circumstance that Chapter 5, Section 1354.5 III Procedure B-3 (p. 7) requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ N/A imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat Chapter 5, Section 1354.5 III Procedure B-4 (p. 7) and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ N/A illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Chapter 5, Section 1355 Institution Assessment The facility administrator shall develop and implement and Plan. written policies and procedures for assessment and case The agency has a system to generate case plans at planning. each phase of progress in the facility/program. We ☒ ☒ reviewed case plans, including transition plans, from both JH and CS. The information documented by staff and the compliment of resources applied were consistent with the youths identified needs, supports and stage of progress or re-entry. Most of the documents included parent signature and/or support. (a) Assessment: The assessment is based on information collected Chapter 5, Section 1355 III Procedure ⁋ 1 during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☒ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7001 7003 Alameda JH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (b) Institutional Case Plan: (1) A case plan shall be developed for each youth ☒ ☒ Chapter 5, Section 1355 II Policy held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be ☒ ☒ limited to, written documentation that provides: (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☒ Chapter 5, Section 1355 III Procedure #1 (p. 2) (B) a plan for meeting the objectives that includes a description of program resources Chapter 5, Section 1355 III Procedure #2 ☒ ☒ needed and individuals responsible for (p. 2) assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and ☒ ☒ Chapter 5, Section 1355 III Procedure ⁋ 1 discussion of the plan with the youth; (p. 2) (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed Chapter 5, Section 1355 III Procedure ⁋ 4 ☒ ☒ for post dispositional youth in accordance with (p. 2) Section 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be Chapter 5, Section 1355 III Procedure ⁋ 5 developed with input from the family, (p. 2) supportive adults, youth, and Regional Center for the Developmentally Disabled. This includes identification of the Regional Center Youth for Assessment and Case Plan. Transition Services are outlined in Chapter 5, Section 1351, III Procedure Transition Center (p. 4 and 5). ☒ ☒ This policy articulates the responsibilities of Probation staff, school, behavior health and public health to coordinate transition and re-entry services for all youth released from JH and CS. Our review of the documented plans and chrono of interaction with the youth support a successful process for transitioning the youth back to the community. CS has an on-site PO who works with the youth and family frequently. 7001 7003 Alameda JH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK SERVICES Chapter 5, Section 1356 Counseling and Case The facility administrator shall develop and implement ☒ ☒ Work Services written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns that may arise; ☒ ☒ Chapter 5, Section 1356 III Procedure Bullet 7 (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☒ Chapter 5, Section 1356 III Procedure clergy, probation officer, or other public official; Bullet 8 and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☒ Chapter 5, Section 1356 III Procedure Bullet 6 7001 7003 Alameda JH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the Chapter 5, Section 1357 Use of Force responsible physician, shall develop and implement Chapter 5, Section 1357 II Policy ⁋ 2 (p. 2) written policies and procedures for the use of force, which may include chemical agents. Force shall never Chapter 5, Section 1357 II Policy Last ⁋ (p.3) be applied as punishment, discipline, retaliation or Policy Development with Superintendent and treatment. responsible physician. (a) At a minimum, each facility shall develop policies We reviewed a significant number of incident and procedures which: reports form JH involving use of force. Approximately half of the incidents involved OC Spray. Those incidents are reviewed by senior staff and administrators at 5 levels to determine whether the force was within policy and if there were any issues necessitating further training. The ☒ ☒ agency completes an audio and video review of incidents in their debrief. We found the staff and responses met regulation and policy. The majority involved fights and resulted in a review of Sections 1358.5 and 1354. The process was good and the forms guide staff to completing all elements of regulation and policy. We reviewed the only 2 incident reports from CS involving force. Administration also audits the circumstances and actions by staff. Both incidents were fights and one resulted in a Due Process Hearing and the other a Violation of Probation. OC Spray was not deployed in either incident, however, all involved youth were transported to JH pending the review. CS is a dorm environment and has no locked doors to separate youth. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☒ Chapter 5, Section 1357 II Policy ⁋ 2 (p. 2) 1302 to ensure the safety and security of youth, staff, others and the facility. 7001 7003 Alameda JH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (2) outline the force options available to staff including both physical and non-physical Chapter 5, Section 1357, IV Procedures options and define when those force options are Intervention Options appropriate. This policy outlines non-physical and physical options available to staff. Non-physical options include staff presence, verbal de-escalation, ☒ ☒ notifications to Supervisor or Behavioral Health and calling for additional staff. Physical options include: Control holds, arrest control, trained defensive tactics and OC Spray. Staff must have completed defensive tactics, in CORE or annual training, in order to use force. (3) describe force options or techniques that are expressly prohibited by the facility. Chapter 5, Section 1357, IV Procedures Prohibited Actions ☒ ☒ Policy outlines coercion, punishment, discipline, retaliation, therapy, inappropriate use of OC (in room, passive resistance or restraints); choke holds, hogtying a youth and inappropriate use of restraints on a pregnant youth. (4) describe the requirements of staff to report any inappropriate use of force, and to take ☒ ☒ Chapter 5, Section 1357 II Policy Last ⁋ (p.2) affirmative action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for Chapter 5, Section 1357 IV Procedure Follow-up documenting and reporting the use of force, to a Use of Force Incident A. Debriefing (p.20) and including reporting requirements of B. Documentation (p. 11) management and line staff and procedures for reviewing and tracking use of force incidents by The documentation of a use of force incident supervisory and or management staff, which requires very specific information to be included, include procedures for debriefing a particular ☒ ☒ more than required by regulation. It is noted the incident with staff and/or youth for the purposes administration up to and including the Chief of training as well as mitigating the effects of Probation Officer review force incidents as a team trauma that may have been experienced by staff once a month. and /or the youth involved. Our review of these incidents was consistent with policy, which includes a five-step audit/review of each incident. 7001 7003 Alameda JH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (6) Include an administrative review and a system for investigating unreasonable use of force. Chapter 5, Section 1357 IV Procedure Unnecessary or Excessive Use of Force and ☒ ☒ Administrative Review (p. 13) The agency has an Employee Use of Force Review Committee (EUFRC) that meets monthly to review every use of force incident. (7) define the role, notification, and follow-up procedures required after use of force incidents for medical, mental health staff and parents or ☒ ☒ Chapter 5, Section 1357 IV Procedure Required Notifications: A. Medical Staff and Behavior legal guardians. Health Clinicians; and, B. Parents/Guardians (p. 8) (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☒ Chapter 5, Section 1357, IV Procedures Prohibited Section 6030(f) and Welfare and Institutions Actions Bullet 4 and ⁋ 2 Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: ☒ ☒ Chapter 5, Section 1357.2 Use of Chemical Intervention (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size Chapter 5, Section 1357.2 II Policy ⁋ 2 and the approved method of deployment for ☒ ☒ those chemical agents. Chapter 5, Section 1357.2 III Procedure Staff Authorized to Carry and Use OC Spray (p. 3) (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety Chapter 5, Section 1357.2 II Policy ⁋ 4 (p. 2) or the safety of others and only when de- ☒ ☒ escalation efforts have been unsuccessful or are Chapter 5, Section 1357.2 III Procedure Criteria not reasonably possible. for Use of OC (p. 5) (3) outline the facility’s approved methods and timelines for decontamination from chemical Chapter 5, Section 1357.2 III Procedure agents. This shall include that youth who have ☒ ☒ Decontamination Process (p. 8) been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. 7001 7003 Alameda JH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up procedures required after use of force incidents Chapter 5, Section 1357.2 III Procedure involving chemical agents for medical, mental Decontamination Process #3 Medical, #9 Behavior health staff and parents or legal guardians. ☒ ☒ Health Chapter 5, Section 1357 IV Procedure Required Notifications A. Medical Staff and Behavior Health Clinicians and B. Parents/Guardians (p. 8) (5) provide for the documentation of each incident of use of chemical agents, including the reasons Chapter 5, Section 1357.2 III Procedure for which it was used, efforts to de-escalate Documentation Process (p. 9) prior to use, youth and staff involved, the date, ☒ ☒ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and Chapter 5, Section 1357 IV Procedures Training regular training in use of force and chemical agents (p. 22) when appropriate that address: ☒ ☒ Chapter 5, Section 1357.2 III Procedure Staff Authorized to Carry and Use OC Spray (p. 3) # 2 (Training Prerequisites) and #3 (Annual Training) (1) known medical and behavioral health conditions that would contraindicate certain ☒ ☒ Chapter 5, Section 1357 IV Procedures Training types of force; (p. 22) Bullet 1 (2) acceptable chemical agents and the methods of application. ☒ ☒ Chapter 5, Section 1357 IV Procedures Training (p. 22) Bullet 2 (3) signs or symptoms that should result in immediate referral to medical or behavioral ☒ ☒ Chapter 5, Section 1357 IV Procedures Training health. (p. 22) Bullet 3 (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☒ Chapter 5, Section 1357 IV Procedures Training (p. 22) Bullet 4 (5) physical training force options that may require the use of perishable skills. ☒ ☒ Chapter 5, Section 1357 IV Procedures Training (p. 22) Bullet 5 7001 7003 Alameda JH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (6) timelines the facility uses to define regular training. ☒ ☒ Chapter 5, Section 1357.2 III Procedure Staff Authorized to Carry and Use OC Spray (p. 3) #3 Annual Training after Initial Training. 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the Chapter 5, Section 1358 Use of Mechanical responsible physician and mental health director, shall Restraints Within the Facility develop and implement written policies and procedures The agency documents the reason restraints were for the use of restraint devices. Restraint devices applied in their incident report, which is reviewed include any devices which immobilize a youth's ☒ ☒ by administrators and the EUFRC monthly. extremities and/or prevent the youth from being There were only a few incidents of use of restraints ambulatory. pertinent to the regulation. Two involved suicide attempts and one a violent fight. Each included medical and mental health staff involvement and the restraints were removed in under 30 minutes. Physical restraints may be used only for those youth who present an immediate danger to themselves or Chapter 5, Section1358 III Policy ⁋ 1 (p. 2) and ⁋ 1 others, who exhibit behavior which results in the (p. 3) destruction of property, or reveals the intent to cause ☒ ☒ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Chapter 5, Section1358 III Policy ⁋ 4 (p. 3) restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through Chapter 5, Section 1358 IV Procedure Prohibited affixing of hands and feet together behind the back ☒ ☒ Uses of Mechanical Restraints (p. 4 and 5) (hogtying) is prohibited. The use of restraints on Chapter 5, Section 1358 IV Procedure Precautions pregnant youth is limited in accordance with Penal Code when using Mechanical Restraints-Pregnant Youth Section 6030(f) and Welfare and Institutions Code (p. 6) Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Chapter 5, Section 1358 IV Procedure Additional to restrain youth for movement or transportation within ☒ ☒ Procedures for Movement Within the Facility (p. the facility. Movement within the facility shall be 8) governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7001 7003 Alameda JH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Chapter 5, Section 1358 IV Procedure Intervention may delegate authority to place a youth in restraints to a Options and Use of Mechanical Restraints physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of This policy provides staff with the authority to every hour. place a youth in restraints without further superintendent approvals. ☒ ☒ Chapter 5, Section 1358 IV Procedure Prolonged Restraint Use ⁋ 3 This policy addresses prolonged use, not initial application. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later Chapter 5, Section 1358 IV Procedure General than two hours from the time of placement. The youth Guidelines for the Use of Mechanical Restraints ⁋ shall be medically cleared for continued retention at least 4 (p. 7) every three hours thereafter. This policy states medical staff must conduct a ☒ ☒ medical evaluation immediately upon removal of restraints. It is noted, youth shall not be in restraints longer than 30 minutes without an approval and medical assessment (Prolonged Restraint Use). A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the Chapter 5, Section 1358 IV Procedure General time of placement, to assess the need for mental health Guidelines for the Use of Mechanical Restraints ⁋ treatment. 5 (p. 7) ☒ ☒ This policy states medical staff must refer to behavior health if the restraint use was for a self- harm incident. It is noted, youth shall not be in restraints longer than 30 minutes without a medical assessment and the IS must secure a mental health assessment for Prolonged Restraint Use. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Chapter 5, Section 1358 IV Procedure General to ensure the safety and well-being of the youth. ☒ ☒ Guidelines for the Use of Mechanical Restraints ⁋ Observations of the youth's behavior and any staff 3 (p. 7) interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: 7001 7003 Alameda JH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (a) documentation of the circumstances leading to an application of restraints. ☒ ☒ Chapter 5, Section 1358 IV Procedure Reporting, Documentation and Review (p. 8 and 9) (b) known medical conditions that would contraindicate certain restraint devices and/or ☒ ☒ Chapter 5, Section 1358 III Policy ⁋ 3 (p. 3) techniques. (c) acceptable restraint devices. Chapter 5, Section 1358 IV Procedure Approved ☒ ☒ Mechanical Restraint Devices The facility allows Handcuffs; Transportation Belt; Flex Cuffs; Leg Irons; and, Soft Restraints. (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☒ Chapter 5, Section 1358 IV Procedure Precautions when using Mechanical Restraints-Precautions to Prevent Positional Asphyxia (e) availability of cardiopulmonary resuscitation equipment. Chapter 5, Section 1358 IV Procedure Precautions ☒ ☒ when using Mechanical Restraints AED Equipment is located in several areas at JH and in two locations at CS. (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or Chapter 5, Section 1358 IV Procedure General in a specified housing area for restrained youth ☒ ☒ Guidelines for the Use of Mechanical Restraints ⁋ which makes provision to protect the youth from 1 and 3 abuse. (g) provision for hydration and sanitation needs. ☒ ☒ Chapter 5, Section 1358 IV Procedure General Guidelines for the Use of Mechanical Restraints ⁋ 2 (h) exercising of extremities. ☒ ☒ Chapter 5, Section 1358 IV Prolonged Restraint Use ⁋ 1 7001 7003 Alameda JH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Chapter 5, Section 1358 IV Procedure Additional THE FACILITY. Procedures for Movement Within the Facility (p. 8) The Facility Administrator, in cooperation with the The facility completes a Mechanical Restraint form responsible physician and behavioral/mental health to describe the incident and justify the use of director, shall develop and implement written policies ☒ ☒ restraints for each application of restraints for and procedures for the use of restraint devices when the movement and transportation within the facility. purpose is for movement or transportation within the facility that shall include the following: We reviewed incident reports for this regulation, mostly involving fights or threats to staff when a youth was moved to their room on room confinement status. The observations and documentation were complete. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the Chapter 5, Section 1358 IV Procedure Approved required training. ☒ ☒ Mechanical Restraint Devices The facility allows Handcuffs; Transportation Belt; Flex Cuffs; Leg Irons; and, Soft Restraints. (b) the circumstances leading to the application of restraints must be documented. ☒ ☒ Chapter 5, Section 1358 IV Procedure Reporting, Documentation and Review (p. 9) (c) an individual assessment of the need to apply restraints for movement or transportation that Chapter 5, Section 1358 IV Procedure Additional includes consideration of less restrictive Procedures for Movement Within the Facility ⁋ 1, alternatives, consideration of a youth’s known ☒ ☒ #1-4 (p. 8) medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint devices shall not be used for the purposes of ☒ ☒ Chapter 5, Section 1358 IV Procedure Additional Procedures for Movement Within the Facility ⁋ 1, discipline or retaliation. #4 (p. 8) (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and Chapter 5, Section 1358 IV Procedure Additional Welfare and Institutions Code Section 222. Procedures for Movement Within the Facility ⁋ 1, ☒ ☒ #2 (p. 8) Chapter 5, Section 1358 IV Procedure Precautions when using Mechanical Restraints-Pregnant Youth (p. 6) 7001 7003 Alameda JH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in Chapter 5, Section 1359 Use of the Safety Room cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as Effective April 29, 2021, policy was incorporated described in Title 24, Part 2, Section 1230.1.13. The to deactivate the use of the Safety Cell. The room shall be used to hold only those youth who facility has a safety cell space in two separate units present an immediate danger to themselves or at JH but made a department decision to no longer N/A N/A others, who exhibit behavior which results in the use them. Superintendent James Rivers completed destruction of property, or reveals the intent to a memo on June 8, 2020, confirming the closure of cause self-inflicted physical harm. A safety room the Safety Rooms. Youth have not been placed in shall not be used for punishment or discipline, or as either of these rooms since the 14-16 Inspection a substitute for treatment. Policies and procedures Cycle. The above policy explicitly prohibits the shall: use of the safety cell which is currently used as storage space. (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, N/A N/A and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety N/A N/A room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and N/A N/A any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the N/A N/A facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next N/A N/A daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less N/A N/A restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be N/A N/A accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses N/A N/A a threat to the safety or security of any youth or staff. 7001 7003 Alameda JH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or N/A N/A retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of N/A N/A the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety N/A N/A room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. N/A N/A (2) consult with mental health or medical staff, N/A N/A (3) develop an individualized plan that includes the N/A N/A goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements N/A N/A of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement Chapter 5, Section 1360 Searches ☒ ☒ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Chapter 5, Section 1360 IV Policy ⁋ 1 Safety and staff. Security of the Facility ☒ ☒ Chapter 5, Section 1360 V Procedure B-4 Facility and Perimeter Searches Chapter 5, Section 1360 V Procedure B-5 Visitor Searches (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person Chapter 5, Section 1360 IV Policy ⁋ 1 being searched and shall not be conducted for ☒ ☒ harassment or as a form of discipline or punishment. 7001 7003 Alameda JH PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section Chapter 5, Section 1360, V Procedures B-2 Strip 4030. Searches Chapter 5, Section 1360, III Definitions Per definition in policy (p.2), visual body cavity ☒ ☒ searches are strip searches and therefore require justification and authorization. Physical body cavity searches can only be conducted by medical personnel. Our review of the authorization forms included the request, reason for request and IS authorization. (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☒ Chapter 5, Section 1360 IV Policy ⁋ 3 (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor Chapter 5, Section 1360 IV Policy ⁋ 4 when there is reasonable suspicion based on ☒ ☒ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. Chapter 5, Section 1360 IV Policy ⁋ 5 ☒ ☒ Chapter 5, Section 1352.5 IV Procedure Transgender and Intersex Youth Searches (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or Chapter 5, Section 1360 IV Policy ⁋ 6 when conducted by a medical professional. Such ☒ ☒ searches must be justified and documented in Chapter 5, Section 1360, V Procedure B-3 Cross writing. Gender Searches 7001 7003 Alameda JH PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement Chapter 5, Section 1361 Grievances written policies and procedures whereby any youth may We reviewed grievances form both facilities and appeal and have resolved grievances relating to any found timely and adequate responses based on condition of confinement, including but not limited to documented action and stated sanctions or health care services, classification decisions, program consequences for behavior. There were 136 participation, telephone, mail or visiting procedures, ☒ ☒ grievances filed at JH in 2020: 10 were denied, 21 food, clothing, bedding, mistreatment, harassment or granted and 105 were ‘compromised’ as the result violations of the nondiscrimination policy. There shall of IS involvement. Youth interviewed felt the be no time limit on filing grievances. Policies and process was fair although only 2 of the 5 had ever procedures shall include provisions whereby the facility filed a grievance. manager ensures: Of the 10 grievances at CS, all were well documented and inclusive of youth in the process. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☒ Chapter 5, Section 1361 IV Procedure Filing a to have free access to the form; Grievance ⁋ 1 (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☒ Chapter 5, Section 1361 IV Procedure Filing a supervision staff working in the facility; Grievance ⁋ 1 (c) resolution of the grievance at the lowest appropriate staff level; Chapter 5, Section 1361 IV Procedure Staff ☒ ☒ Responsibilities #1 IS1 The Institution Supervisor I is identified as the lowest staff level via Labor Relations. (d) provision for a prompt review and initial response to grievances within three (3) business days, Chapter 5, Section 1361 IV Procedure Grievance grievances that relate to health and safety issues Timeframes must be addressed immediately; ⁋ 3 IS I to respond by end of shift on day received; ☒ ☒ ⁋ 5 IS II to respond if not resolved by end of shift on day received; and, ⁋ 6 Assistant Supt/Manager must respond within 72 hours of receipt. (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☒ Chapter 5, Section 1361 IV Procedure Filing a directly involved in the circumstances which Grievance ⁋ 3 led to the grievance. 7001 7003 Alameda JH PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☒ Chapter 5, Section 1361 IV Procedure Filing a Grievance ⁋ 2 (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☒ Chapter 5, Section 1361 IV Procedure Filing a Grievance ⁋ 3 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly Chapter 5, Section 1361 IV Procedure Staff involved in the circumstances which led to the Responsibilities grievance; ☒ ☒ This policy states whoever resolves the grievance, that staff is responsible for providing a youth with a copy, including the response and resolution. (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☒ Chapter 5, Section 1361 IV Procedure Grievance longer time frame. The youth shall be notified of Timeframes ⁋ 7 (p. 6) any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual ☒ ☒ Chapter 5, Section 1361 IV Procedure Reporting harassment. Sexual Abuse and Sexual Harassment Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☒ Chapter 5, Section 1361 IV Procedure Grievance addressed and documented in accordance with written Timeframes Last ⁋ (p. 7) policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical Chapter 5, Section 1362 Reporting of Incidents harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☒ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 7001 7003 Alameda JH PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, Chapter 5, Section 1357, II ⁋ 5 IMPRESSIONS Chapter 5, Section 1363, III Refusal for (a) Pursuant to Penal Code Section 298.1 authorized Submission of DNA law enforcement, custodial, or corrections personnel including peace officers, may employ ☒ ☒ This policy states staff will advise the youth of reasonable force to collect blood specimens, saliva their court ordered obligation to submit DNA, samples, and thumb or palm print impressions from however, it the youth refuses they are returned to individuals who are required to provide such Court. samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts N/A N/A and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the N/A N/A legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that N/A N/A reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the N/A N/A agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7001 7003 Alameda JH PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Chapter 6, Section 1370 School Program (a) School Programs The County Board of Education shall provide for the Chapter 6, Section 1370, II Policy administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee Chapter 6, Section 1370 V Roles and pursuant to applicable State laws. The school and facility Responsibilities, ¶ 2 administrators shall develop and implement written policy and procedures to ensure communication and Chapter 6, Section 1370, V-A Annual Review coordination between educators and probation staff. Culturally responsive and trauma-informed approaches The last Annual Review was completed by Telka should be applied when providing instruction. Education Walser with the Stanislaus County Office of staff should collaborate with the facility administrator to Education on March 1, 2021. use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☒ request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements The facility school program shall comply with the State Chapter 6, Section 1370, V-B, 1 through 4 Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☒ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Chapter 6, Section 1370, V-B, 5 through 8 shall refer to transgender, intersex and gender- ☒ ☒ nonconforming youth by their preferred name and gender. 7001 7003 Alameda JH PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (1) The course of study shall comply with the State Education Code and include, but not be limited ☒ ☒ Chapter 6, Section 1370, V-B, 9 to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☒ Chapter 6, Section 1370, V-B, 10 Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☒ Chapter 6, Section 1370, V-B, 11 (4) Administration of the High School Equivalency Tests as approved by the California Department ☒ ☒ Chapter 6, Section 1370, V-B, 12 of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☒ Chapter 6, Section 1370, V-B, 13 progress towards grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile Chapter 6, Section 1370, V-B, 14 court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☒ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security Chapter 6, Section 1370, V-B, 15 status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☒ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Chapter 6, Section 1370, V-C, 1 implemented to reduce the need for disciplinary ☒ ☒ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may ☒ ☒ Chapter 6, Section 1370, V-C, 1 affect the educational programming of students. 7001 7003 Alameda JH PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Education Code, expulsion/suspension from Chapter 6, Section 1370, V-C, 1 Facility school shall be imposed only when other means Superintendent Responsibilities (p.6) of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☒ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and Chapter 6, Section 1370, V-C, 2 Facility procedures that address the rights of any student ☒ ☒ Superintendent Responsibilities (p.6) who has continuing difficulty completing a school day. (d) Provisions for Special Populations Chapter 6, Section 1370, V-D, 1 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☒ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☒ Chapter 6, Section 1370, V-D, 2 addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission ☒ ☒ Chapter 6, Section 1370, V-E, 1-Bullet 1 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☒ Chapter 6, Section 1370, V-E, 1-Bullet 1 (B) Home Language Survey and the results of the State Test used for English language ☒ ☒ Chapter 6, Section 1370, V-E, 1-Bullet 2 proficiency; (C) Needs and services of special populations as defined by the State Education Code, ☒ ☒ Chapter 6, Section 1370, V-E, 1-Bullet 3 including but not limited to, students with special needs. (D) Discipline problems. ☒ ☒ Chapter 6, Section 1370, V-E, 1-Bullet 4 7001 7003 Alameda JH PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☒ Chapter 6, Section 1370, V-E, 2 and 3 determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☒ Chapter 6, Section 1370, V-E, 4 within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the Chapter 6, Section 1370, V-E, 5 youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☒ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Chapter 6, Section 1370, V-F (1) The complete facility educational record of the ☒ ☒ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for ☒ ☒ Chapter 6, Section 1370, V-F, ¶ 2 course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Chapter 6, Section 1370, V-G (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop The school site principal is involved in transition policies and procedures to meet the transition ☒ ☒ planning when youth are released. needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Chapter 6, Section 1370, V-H (1) The school and facility administrator should, whenever possible, collaborate with local post- The agency coordinates post-secondary options at secondary education providers to facilitate ☒ ☒ Peralta College and CSI, for technical education. access to educational and vocational There were 2 youth dually enrolled prior to Covid opportunities for youth that considers the use of and they anticipate returning to this practice on technology to implement these programs. July 1, 2021. 7001 7003 Alameda JH PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND EXERCISE. Chapter 6, Section 1371 A memo was completed by Superintendent James The facility administrator shall develop and implement Rivers on March 8, 2021, outlining the quality of written policies and procedures for programs, ☒ ☒ JH Programs and the relevance to the youth in recreation, and exercise for all youth. The intent is to custody. minimize the amount of time youth are in their rooms or their bed area. A memo was completed on March 25, 2021, by Superintendent Jessica Fort detailing the programs at Camp Sweeney and their purpose to the youth in the program. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Chapter 6, Section 1371 II Policy ⁋ 1 hours a day during the week and five hours a day each Saturday, Sunday or other non-school days, of which We reviewed staff itinerary’s and youth schedules one hour shall be an outdoor activity, weather reflecting a full program and an effort to allow the permitting. youth out of their room/off their bunk for much of the day. The programs are point and incentive based, with many opportunities to participate fully, even if youth have a ‘bad’ day. ☐ ☒ Unfortunately, due to staffing limitations and call off’s, JH programming does not occur when trained staff that facilitate programming are unable to do so because of low staff ratios or the facilitating staff call in. The agency is working on this issue with the JIO completion of CORE training and bringing back outside volunteers to facilitate formal programming. JH is non-compliant with this regulation. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Chapter 6, Section 1371 II Policy ⁋ 3 by the administrator/manager or designee that a youth ☒ ☒ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☒ Chapter 6, Section 1371 III Procedures Staff Responsibility ⁋ 1 There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ☒ ☒ Chapter 6, Section 1371 II Policy ⁋ 5 ensure content offered is current, consistent, and relevant to the population. 7001 7003 Alameda JH PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily Chapter 6, Section 1371 III Procedure programming to include, but not be limited to, Programming trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and JH is not compliant with this regulation based on linguistically appropriate, or pro-social interventions staffing related issues that impact facilitators or and activities designed to reduce recidivism. These options for structured programs. programs should be based on the youth’s individual ☐ ☒ needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community- based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; Chapter 6, Section 1371 III Procedure Programming 1-18 (p. 3) (2) Management of Stress and Trauma; Juvenile Hall offered the following programs (3) Anger Management; facilitated by staff or behavior health: Aggression Replacement Training; Carey Guides and Brief (4) Conflict Resolution; Intervention Tools; Today’s Future Sound (Music (5) Juvenile Justice System; Therapy); Niroga/Yoga (Mind, Body, Wellness); Beat Within; La Familia (Substance Abuse (6) Trauma-related interventions; Education); Junior College program; Fresh Lifelines for Youth (Legal Awareness Program); (7) Victim Awareness; Student Extended Education Program (SEEP) for (8) Self-Improvement; High School Graduates; American Data Prison Systems Tablets Applications: Paxen (9) Parenting Skills and support; (Occupational Education), Skillsoft (developing ☒ ☒ work readiness skills), Kolibri (Educational (10) Tolerance and Diversity; Platform), National Corrections Work (job (11) Healing Informed Approaches; readiness skills), and Ted Talks. (12) Interventions by Credible Messengers; Camp Sweeney provides the following: CBT; Journaling Fresh Liveness for Youth (FLY); (13) Gender Specific Programming; Making Proud Choices; Beyond Emancipation; Restorative Justice; Community Gardening; (14) Art, creative writing, or self-expression; Parenting Groups; TRUE Academy; Cultural Media Awareness; Boys Council; Fiscal Literacy; (15) CPR and First Aid training; Write to Read; TRUE Academy; Cooking Club; Check-Ins; Educational and Community Outings; (16) Restorative Justice or Civic Engagement; Family Engagement Events; Intra-Mural Sports; (17) Career and leadership opportunities; and, Golf Club; Sailing Club; Boy Scouts; Disney Animation and First Aid-CPR. (18) Other topics suitable to the youth population. 7001 7003 Alameda JH PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to Chapter 6, Section 1371 III Procedure Recreation unscheduled activities such as leisure reading, letter ☒ ☒ (p. 4) writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle ☒ ☒ Chapter 6, Section 1371 III Procedure Large activity each day. Muscle Exercise (p. 5) The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. ☒ ☒ Chapter 6, Section 1371 III Procedure Last ⁋ (p. 4) The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to Chapter 6, Section 1372 Religious Program religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☒ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Chapter 6, Section 1372 III Procedures Bullet #1 This regulation was suspended for much of the ☒ ☒ cycle thus far due to Covid, however, religious providers are returning on site. Services have been provided via live streaming services and phone calls with providers when requested. (b) availability of clergy; and, ☒ ☒ Chapter 6, Section 1372 III Procedures Bullet #2 (c) availability of religious diets. ☒ ☒ Chapter 6, Section 1372 III Procedures Religious Diets 7001 7003 Alameda JH PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1373 WORK PROGRAM The facility administrator shall develop policies and Chapter 6, Section 1373 procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☒ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING The facility administrator shall develop and implement Chapter 6, Section 1374 Visiting written policies and procedures for visiting, that include Chapter 6, Section 1374 II Policy ⁋ 1 provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing Visiting was occurring via internet services to ☒ ☒ in loco parentis, and children of youth. Other family families due to Covid. Other than the quarantine members, such as grandparents and siblings, and unit or for those youth in medical isolation, in supportive adults, may be allowed to visit with the person visits have returned. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Chapter 6, Section 1374 II Policy ⁋ 3, 4 Visitation shall not be denied solely based on the visitor’s and 5 criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☒ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but ☒ ☒ Chapter 6, Section 1374 II Policy ⁋ 2 conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, Chapter 6, Section 1374 III Procedure III Special shall be accommodated as necessary and within the Visits (p. 6) discretion of the facility administrator or designee. ☒ ☒ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☒ Chapter 6, Section 1374 II Policy ⁋ 7 visiting. 7001 7003 Alameda JH PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☒ Chapter 6, Section 1375 Correspondence written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☒ Chapter 6, Section 1375 II Policy ⁋ 2 (b) youth may send two letters per week postage free; Chapter 6, Section 1375 II Policy ⁋ 2 ☒ ☒ This policy allows for 7 letter per week postage free. (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder Chapter 6, Section 1375 II Policy ⁋ 3 of public office, and the Board; however, authorized ☒ ☒ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is ☒ ☒ Chapter 6, Section 1375 II Policy ⁋ 6 reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 6, Section 1376 Telephone Calls The administrator of each juvenile facility shall develop ☒ ☒ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 6, Section 1377 Access to Legal Services ☒ ☒ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☒ Chapter 6, Section 1377 III Procedure 1 (b) provision for confidential consultation with attorneys; and, ☒ ☒ Chapter 6, Section 1377 III Procedure 2 (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☒ Chapter 6, Section 1377 III Procedure 3 7001 7003 Alameda JH PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1390 DISCIPLINE The facility administrator shall develop and implement Chapter 7, Section 1391 Discipline I Principle; II written policies and procedures for the discipline of Policy ⁋ 2, Bullet 1 (p. 2) youth that shall promote acceptable behavior; including We reviewed over 15 incidents of discipline and the use of positive behavior interventions and supports. more Incident reports from room confinement and Discipline shall be imposed at the least restrictive level ☒ ☒ use of force documentation. Staff articulate the which promotes the desired behavior and shall not circumstances of negative behavior incidents with include corporal punishment, group punishment, audio and video reviews. physical or psychological degradation. Deprivation of the following is not permitted: Sanctions and consequences are clear. Youth interviewed stated an understanding of the rules and behavior expectations. (a) bed and bedding; ☒ ☒ Chapter 7, Section 1391 II Policy ⁋ 3, Bullet 1 (p. 2) (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☒ ☒ Chapter 7, Section 1391 II Policy ⁋ 3, Bullet 2 (p. 2) (c) full nutrition; ☒ ☒ Chapter 7, Section 1391 II Policy ⁋ 3, Bullet 3 (p. 2) (d) contact with parent or attorney; ☒ ☒ Chapter 7, Section 1391 II Policy ⁋ 3, Bullet 4 (p. 3) (e) exercise; ☒ ☒ Chapter 7, Section 1391 II Policy ⁋ 3, Bullet 6 (p. 3) (f) medical services and counseling; ☒ ☒ Chapter 7, Section 1391 II Policy ⁋ 3, Bullet 7 (p. 3) (g) religious services; ☒ ☒ Chapter 7, Section 1391 II Policy ⁋ 3, Bullet 8 (p. 3) (h) clean and sanitary living conditions; ☒ ☒ Chapter 7, Section 1391 II Policy ⁋ 3, Bullet 9 (p. 3) 7001 7003 Alameda JH PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (i) the right to send and receive mail; ☒ ☒ Chapter 7, Section 1391 II Policy ⁋ 3, Bullet 10 (p. 3) (j) education; and, ☒ ☒ Chapter 7, Section 1391 II Policy ⁋ 3, Bullet 11 (p. 3) (k) rehabilitative programming. ☒ ☒ Chapter 7, Section 1391 II Policy ⁋ 3, Bullet 12 (p. 3)\ The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Chapter 7, Section 1391 IV Procedures A- Such rules and penalties shall include both major Providing Rules of Conduct at Orientation; C- violations and minor violations, be stated simply and ☒ ☒ Types of Rule Violations affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Chapter 7, Section 1391 Due Process The facility administrator shall develop and implement We reviewed a significant number of incidents written policies and procedures for the administration considered to be major incidents. The process of of discipline which shall include, but not be limited to: notice and hearing involved a significant amount of paperwork. We provided technical assistance to ☒ ☒ promote the notice and intended sanction, allowing a youth to waive a hearing if they accepted the proposed consequence. We suggested this after only a handful of youth requested a hearing and the process would alleviate staff time and documentation for this process. (a) designation of personnel authorized to impose discipline for violation of rules; Chapter 7, Section 1391 II Policy ⁋ 4 (p. 3) ☒ ☒ Policy designates sworn staff may impose discipline. (b) prohibiting discipline to be delegated to any youth; Chapter 7, Section 1391 II Policy ⁋ 4 (p. 3) ☒ ☒ Policy states discipline must never be delegated to youth. 7001 7003 Alameda JH PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (c) definition of major and minor rule violations and their consequences, and due process requirements; Chapter 7, Section 1391 IV Procedures C-Types of Rule Violations ☒ ☒ This policy articulates the minor, moderate and major rule violations, as well as sanctions and due process requirements for each. (d) trauma-informed approaches and positive behavior interventions; Chapter 7, Section 1391 II Policy ⁋ 2 ☒ ☒ Chapter 7, Section 1392 Positive Reinforcement System (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Chapter 7, Section 1391 IV Procedures C-1 Minor imposing a minor consequence. Discipline shall be Rule Violations accompanied by written documentation and a policy of review and appeal to a supervisor; and, The agency chooses to handle minor rule ☒ ☒ violations with counseling and written comment to the youth’s folder. As they do not apply any sanctions for these violations, the agency does not allow appeal. The youth does not earn points but does not lose points or privileges. (f) major rule violations and the discipline process shall be documented and require the following: ☒ ☒ Chapter 7, Section 1391 IV Procedure C-2 Moderate Violations and C-3 Major Violations (1) written notice of violation prior to a hearing; Chapter 7, Section 1391 IV, C-3, b Major Rule ☒ ☒ Violation Notification and Report Chapter 7, Section 1391 IV, C-3, e-Bullet 1 (2) accommodations provided to youth with disabilities, limited literacy, and English language learners; ☒ ☒ Chapter 7, Section 1392 IV Procedure F- Accommodations for Youth with Discibilities, Limited Proficiency or Literacy (3) hearing by a person who is not a party to the incident; Chapter 7, Section 1391 IV, C-3, b Major Rule Violation Notification and Report; ☒ ☒ Chapter 7, Section 1391 IV, C-3, e Major Rule Violation Hearing This policy requires the hearing to be conducted by the IS I/II, not the JIO who was involved in the incident. 7001 7003 Alameda JH PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (4) opportunity for the youth to be heard, present evidence and testimony; Chapter 7, Section 1391 IV, C-3, b Major Rule Violation Notification and Report ☒ ☒ Chapter 7, Section 1391 IV, C-3, d Meeting with the Youth (5) provision for youth to be assisted by staff in the hearing process; Chapter 7, Section 1391 IV, C-3, b Major Rule ☒ ☒ Violation Notification and Report Chapter 7, Section 1391 IV, C-3, e-Bullet 2 (6) provision for administrative review. Chapter 7, Section 1391 IV, C-3, b Major Rule ☒ ☒ Violation Notification and Report Chapter 7, Section 1391 IV, C-3, f Administrative Review (g) violations that result in a removal from camp or commitment program, but not a return to court, will Chapter 7, Section 1391 IV, C-3, b Major Rule follow the due process provisions in subsection (e) ☒ ☒ Violation Notification and Report above. Chapter 7, Section 1391 IV, D Removal of a Youth from Camp Wilmot Sweeney 7001 7003 Alameda JH PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Alameda County Probation Department (ACPD) Policy Section 1410 The health administrator/responsible physician, in cooperation with the facility administrator and the local Alameda County Probation Department Juvenile health officer, shall develop written policies and Facilities Response to COVID-19 procedures to address the identification, treatment, control and follow-up management of communicable This response plan articulates all facets of the T15 diseases. The policies and procedures shall address, but Section 1410 including but not limited to the not be limited to: following: Scope; Prevention; Limiting the Spread (including the testing of youth); and, Maintaining the Well-Being of Youth Alameda County Probation Department Aerosol Transmission Disease Exposure Plan (ACPD- ☒ ☒ ATD) This plan includes a 42-page process for admission, identification, treatment, control, isolation and treatment of exposure to COVID-19 and other infectious diseases. The plan is developed in coordination with CDC Guidance; the California Code of Regulations Title 8, Section 4 (5144 and 5199 (d); Alameda Cunty Department Administrative and Facility Policies; and, Alameda County Health Care Services Agency Public Health, Acute Communicable Disease Unit. The Plan outlines responsibilities of each participant in the process of implementation of the plan directives and requirements. 7001 7003 Alameda JH PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (a) Intake health screening procedures; ACPD Manual Chapter 5, Section 1350 III Intake Health Screening ACPD-ATD Plan Requirements, Section C: Screening, Isolation and Transfer Procedures: Attachment Three: Screening, Isolation and Transfer Procedures ACPD-Screening Protocols at the Juvenile ☒ ☒ Facilities in response to COVID-19 This process includes initial and ongoing screening of youth who identify as symptomatic and non- symptomatic for staff. UCSF Benioff Children’s Hospital Juvenile Justice Center Medical Clinic COVID-19 Testing and Notification This process outlines the facility Medical staff’s testing for all admitted youth at detention and includes a 10-day follow up plan. (b) Identification of relevant symptoms; ACPD Manual Chapter 5, Section 1350 III Intake Health Screening ACPD-ATD Plan Requirements, Section C: Screening, Isolation and Transfer Procedures: Attachment Two, Procedure 8: Referral of Ill Youth; Attachment Two Procedure 9: Identification of Ill Youth at Intake Attachment ☒ ☒ Three: Screening, Isolation and Transfer Procedures ACPD-Screening Protocols at the Juvenile Facilities in response to COVID-19 This process includes initial and ongoing screening of youth who identify as symptomatic and non- symptomatic for staff. 7001 7003 Alameda JH PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (c) Referral for medical evaluation; ACPD Manual Chapter 5, Section 1350 III Intake Health Screening ACPD-ATD Plan Requirements, Section C: Screening, Isolation and Transfer Procedures: Attachment Two, Procedure 8: Referral of Ill Youth; Attachment Two Procedure 9: Identification of Ill Youth at Intake Attachment ☒ ☒ Three: Screening, Isolation and Transfer Procedures UCSF Benioff Children’s Hospital Juvenile Justice Center Medical Clinic COVID-19 Testing and Notification This process outlines the facility Medical staff’s testing for all admitted youth at detention and includes a 10-day follow up plan. (d) Treatment responsibilities during detention; ACPD-ATD Plan Requirements, Section C: Screening, Isolation and Transfer Procedures: Attachment Two, Procedure 8: Referral of Ill Youth; Attachment Two Procedure 9: Identification of Ill Youth at Intake Attachment Three: Screening, Isolation and Transfer Procedures: Attachment Five: Transmission ☒ ☒ Control Procedures UCSF Benioff Children’s Hospital Juvenile Justice Center Medical Clinic COVID-19 Testing and Notification This process outlines the facility Medical staff’s testing for all admitted youth at detention and includes a 10-day follow up plan. 7001 7003 Alameda JH PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (e) Coordination with public and private community- based resources for follow-up treatment; ACPD-ATD Plan Requirements, Section C: Screening, Isolation and Transfer Procedures: Attachment Two, Procedure 8: Referral of Ill Youth; Attachment Two Procedure 9: Identification of Ill Youth at Intake Attachment Three: Screening, Isolation and Transfer ☒ ☒ Procedures ACPD-Screening Protocols at the Juvenile Facilities in response to COVID-19 This process includes initial and ongoing screening of youth who identify as symptomatic and non- symptomatic for staff. (f) Applicable reporting requirements; and, ACPD-ATD Plan Requirements, Section C: ☒ ☒ Screening, Isolation and Transfer Procedures: Attachment Four; Communication Procedures (g) Strategies for handling disease outbreaks. ACPD-ATD Plan Requirements, Section D: Employee Communication; Section E: Transmission Control Procedures; Section F: Surge Procedures ☒ ☒ ACPD-ATD Plan Requirements, Attachment Two: Source Control Procedures This section has Procedures 1-9, which identify Infection Control, Hand Hygiene, PPE, Raspatory Hygiene, masks, and separation. The policies and procedures shall be updated as necessary to reflect communicable disease priorities These policies have been reviewed and updated identified by the local health officer and currently based on the COVID-19 Pandemic and remain recommended public health interventions. ☒ ☒ fluid due to communicable disease outbreaks and/or CDC Procedures. 7001 7003 Alameda JH PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) Chapter 8, Section 1433 Request for Health Care Services The health administrator, in cooperation with the facility administrator, shall develop policy and ☒ ☒ There is a confidential box in each living unit for procedures to establish a daily routine for youth to youth to request to see any staff or partner. This convey requests for emergency and non-emergency information is also in the Youth Handbook. medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Chapter 10, Section 1480 Standard Facility The youth’s personal clothing, undergarments and Clothing Issue footwear may be substituted for the institutional ☒ ☒ clothing and footwear specified in this regulation. The We reviewed the inventory and laundry schedules facility has the primary responsibility to provide for each facility. clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☒ Chapter 10, Section 1480, II Policy, ¶ 2 tears. (b) The standard issue of climatically suitable clothing ☒ ☒ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☒ Chapter 10, Section 1480, III-A, Bullet 1 (2) Outer garments; ☒ ☒ Chapter 10, Section 1480, III-A, Bullet 2 (3) New non-disposable underwear which shall remain with the youth throughout their stay, ☒ ☒ Chapter 10, Section 1480, III-A, Bullet 3 and; (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☒ Chapter 10, Section 1480, III-A, Bullet 3 Chapter 10, Section 1480, III-A, ¶ 3 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and Chapter 10, Section 1480, III-A dried completely in a mechanical dryer or other ☒ ☒ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☒ Chapter 10, Section 1480, III-A, ¶ 4 7001 7003 Alameda JH PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1482 CLOTHING EXCHANGE Chapter 10, Section 1482 Clothing Exchange The facility administrator shall develop and implement written policies and site-specific procedures for the Chapter 10, Section 1480 Clothing Issue cleaning and scheduled exchange of clothing. Unless ☒ ☒ This policy articulates the specific issue and work, climatic conditions, or illness necessitates more exchange of specified items. We reviewed frequent exchange, outer garments, except for footwear, Laundry Schedules for each facility. shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Chapter 10, Section 1480 III Procedure for Handling Contaminated and Soiled Clothing (p. 3) There shall be written policies and site-specific procedures developed and implemented by the facility We reviewed Laundry Schedules for each facility. ☒ ☒ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Chapter 10, Section 1485 Issue of Personal Care There shall be written policies and site-specific Items procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☒ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☒ Chapter 10, Section 1485, III ¶ 1, Bullet 1 (b) Toothpaste; ☒ ☒ Chapter 10, Section 1485, III ¶ 1, Bullet 2 (c) Soap; ☒ ☒ Chapter 10, Section 1485, III ¶ 1, Bullet 3 (d) Comb; ☒ ☒ Chapter 10, Section 1485, III ¶ 1, Bullet 4 7001 7003 Alameda JH PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS (e) Shaving implements; Chapter 10, Section 1485, III ¶ 2, Bullet 1 This policy is for shaving cream. ☒ ☒ Chapter 10, Section 1485, III – Razors (p. 2) Disposable razors are held at the staff counter and issued as requested. (f) Deodorant; ☒ ☒ Chapter 10, Section 1485, III ¶ 1, Bullet 5 (g) Lotion; ☒ ☒ Chapter 10, Section 1485, III ¶ 2, Bullet 2 (h) Shampoo; and, ☒ ☒ Chapter 10, Section 1485, III ¶ 2, Bullet 3 (i) Post-shower conditioning hair products. ☒ ☒ Chapter 10, Section 1485, III ¶ 2, Bullet 4 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap Chapter 10, Section 1485, III Procedures provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☒ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Chapter 10, Section 1486 Personal Hygiene, III-A There shall be written policies and site specific and B procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☒ All elements of this regulation are in the referenced teeth. Youth shall be permitted to shower/bathe up on policy. assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7001 7003 Alameda JH PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS 1487 SHAVING Chapter 10, Section 1486, III-C Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☒ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Chapter 10, Section 1486, III-D Hair Care Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☒ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Chapter 11, Section 1500 Standard Bedding and Clean laundered, suitable bedding and linens, in good ☒ ☒ Linen Issue repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, Reviewed Laundry Schedules for each facility. but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☒ Chapter 11, Section 1500, III-A, Bullet 1 regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☒ Chapter 11, Section 1500, III-A, Bullet 2 (c) One mattress cover and a sheet or two sheets; ☒ ☒ Chapter 11, Section 1500, III-A, Bullet 3 and 4 (d) One towel; and, ☒ ☒ Chapter 11, Section 1500, III-A, Bullet 6 (e) One blanket or more, up on request ☒ ☒ Chapter 11, Section 1500, III-A, Bullet 5 and ¶ 3 1501 BEDDING LINEN EXCHANGE Chapter 11, Section 1500, III-B, ¶ 1 The facility administrator shall develop and implement site specific written policies and procedures for the Reviewed Laundry Schedules for each facility. scheduled exchange of laundered bedding and linen ☒ ☒ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. 7001 7003 Alameda JH PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CS P/P REFERENCE - COMMENTS The covering blanket shall be cleaned or laundered once a month. ☒ ☒ Chapter 11, Section 1500, III-B, ¶ 2 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Chapter 12, Section 1510 Facility Sanitation, Safety, and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the We reviewed the agency Maintenance Inspections maintenance of an acceptable level of cleanliness, repair from facility staff and GSA. Both complete and safety throughout the facility. The plan shall regular reviews of practices related to the elements provide for a regular schedule of housekeeping tasks, ☒ ☒ in this regulation. equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7001 7003 Alameda JH PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☒ ☐ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7001 7003 Alameda JH PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7001 FACILITY NAME: Alameda Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: 2001: X 2003: OTHER: FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 21, 2020 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations. Contains a secure room for the confinement of minors X pending admission to JH. Provides access to a shower. X Provides a secure vault or storage space for minor's X valuables. Provides telephone access to minors. X Provides staff access to hot and cold running water. X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor. Provides no less than 45 square feet of floor area. X Contains seating to accommodate all minors as specified in X these regulations. 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations. 03: Be equipped with a toilet, wash basin and drinking X fountain unless a procedure is in effect to provide access. Maximizes staff visual supervision. X 03: Outward swinging or lateral sliding door required. X Natural Light (1.3) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When X doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. 7001 Alameda JH PHY 20-22 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures. 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms. Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet. 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Double Occupancy Sleeping Rooms (1.8) X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Dormitories (1.9) There are no dormitories in this facility. In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory size of X 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer X than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, X drinking fountains and showers. 7001 Alameda JH PHY 20-22 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space. A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension X less than 40 feet. Outdoor recreation area lighting allows for evening X activities and provides security. Academic Classrooms (NA SPJH; 1.12) Maximum of 15 minors. X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that X allows for immediate response to emergencies. Safety Room (1.13) X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet. 7001 Alameda JH PHY 20-22 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Limited to one minor. X Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room X and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations. X Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security-type X lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to X prohibit the occupant’s access. Medical Examination Room (NA SPJH; 1.14) Medical exam rooms are available in each housing unit, intake, and four are located in the medical There is a minimum of one suitably equipped medical X area. examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single X dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Minors dine in the units. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same X room, unless there is an appropriate visual barrier. Visiting Space (1.17) Maximum security units provide visiting in the X units. Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. 7001 Alameda JH PHY 20-22 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding X rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire X and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors. There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors. X Provides 40 square feet of floor area and a minimum clear X ceiling height of eight feet. Contains seating to accommodate all minors. X Contains a toilet, wash basin and drinking fountain as X specified in these regulations. Maximizes staffs' visual supervision of minors. X 7001 Alameda JH PHY 20-22 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on X living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without X mitigating staff's ability to supervise. Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a X pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less X than 36 inches apart. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility X and is conducive to sleep. Padding (2.7) Padding in safety rooms covers the floor, door and walls to X a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire X sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated X construction; firmly bonded to all padded surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench X seating is used, 18 inches of bench seating is allowed for each person. 7001 Alameda JH PHY 20-22 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each X with their own locking device. Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements X of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7001 Alameda JH PHY 20-22 - 7 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7001 FACILITY: Alameda County Juvenile Hall TYPE: JH RC: 358 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 21, 2020 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Booking Reception 2001 1 NR 12 x 6 x 8.6 Bench 9 ft.; Intake Sallyport Holding 5 2001 1 0 (2) (2) 12 x 7 x 8.6 1 1 1 Bench 48" Holding 4 2001 1 0 (2) (2) 12 x 7 x 8.6 1 1 1 Bench 48" Holding 3 2001 1 0 (2) (2) 12 x 7 x 8.6 1 1 1 Bench 48", ADA Accessible. Holding 2 2001 1 0 (10) (10) 185 square ft. 1 1 1 Bench 15’; ADA Accessible; Irregular shape. Holding 1 2001 1 0 (10) (10) 185 square ft. 1 1 1 Bench 15’; Group holding; Irregular shape. Note: Medical exam room and 2 showers are available in Intake. There is a Confidential Visiting Room and VIP Office in Intake Medical: Children’s Hospital Isolation 2001 2 (2) (4) 17.5 x 12 x 9 1 1 1 1 Note: The medical area also has three medical exam rooms and a dental office. Housing Unit 1 Single 2001 28 1 1 28 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 One sleeping room is ADA accessible. Dayroom 2001 1 2200 sq. ft. 1 5 Irregular shape. Class 2001 2 38.2 x 16 612 square feet. Class size is limited to 15 minors. Rec Yard 2001 1 1277 sq. ft. Irregular shape. Note: Intake/Quarantine Unit: The unit has medical exam room, Guidance Office and Interview Room. There is 1 ADA accessible shower. Unit 2 Single 2001 28 1 1 28 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One ADA accessible. Dayroom 2001 1 2200 sq. ft. 1 5 Irregular shape. Class 2001 2 38.2 x 16 Class size is limited to 15 minors. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7001 Alameda JH LASE 20-22 - 1 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Rec Yard 2001 1 1277 sq. ft. Irregular shape. Note: Serious/Violent Offender Unit: The unit has medical exam room, Guidance Office and Interview Room. There is 1 ADA accessible shower. Unit 3 Single 2001 27 1 1 27 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One sleeping room is ADA accessible. Safety 2001 1 (1) (1) 6.4 x 11.7 x 8 1 Dayroom 2001 1 2200 sq. ft. 1 5 Irregular shape. Class 2001 2 38.2 x 16 Class size is limited to 15 minors. Rec Yard 2001 1 1277 sq. ft. Irregular shape. Note: This unit was unoccupied during the Inspection. The unit has medical exam room, Guidance Office and Interview Room. There is 1 ADA accessible shower. Unit 4 Single 2001 28 1 1 28 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Dayroom 2001 1 2200 sq. ft. 1 5 Irregular shape. Class 2001 2 38.2 x 16 Class size is limited to 15 minors. Rec Yard 2001 1 1277 sq. ft. Irregular shape. Note: Serious/Violent Offender Unit. The unit has medical exam room, Guidance Office and Interview Room. There is 1 ADA accessible shower. Unit 5 Single 2001 28 1 1 28 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5x 12 x 8.1 1 1 1 One single room is handicap accessible. Dayroom 2001 1 2200 sq. ft. 1 5 Irregular shape. Class 2001 2 38.2 x 16 Class size is limited to 15 minors. Rec Yard 2001 1 1277 sq. ft. Irregular shape. Note: Special Needs/Mental Health Unit. The unit has medical exam room, Guidance Office and Interview Room. There is 1 ADA accessible shower. Unit 6 Single 2001 27 1 1 27 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Safety 2001 1 (1) (1) 6.4 x 11.7 x 8 1 Dayroom 2001 1 2200 sq. ft. 1 6 Irregular shape. Class 2001 2 38.2 x 16 Class size is limited to 15 minors. Rec Yard 2001 1 1277 sq. ft. Irregular shape. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7001 Alameda JH LASE 20-22 - 2 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Note: Female Unit. The unit has medical exam room, Guidance Office and Interview Room. There is 1 ADA accessible shower. Unit 7 Single 2001 12 1 1 12 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Double 2001 8 2 2 16 9.1 x 12 x 8.1 1 1 1 Dayroom 2001 1 2220 sq. ft. 1 5 Irregular shape. Rec Yard 2001 1 1104 square feet Irregular shape. Note: This unit is unoccupied. The unit has medical exam room, Guidance Office and Interview Room. There is 1 ADA accessible shower. Unit 8 Single 2001 12 1 1 12 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Double 2001 8 2 2 16 9.1 x 12 x 8.1 1 1 1 Dayroom 2001 1 2220 sq. ft. 1 5 Irregular shape. Rec Yard 2001 1 1104 square feet Irregular shape. Note: This unit is unoccupied. The unit has medical exam room, Guidance Office and Interview Room. There is 1 ADA accessible shower. Unit 9 Single 2001 12 1 1 12 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Double 2001 8 2 2 16 9.1 x 12 x 8.1 1 1 1 Dayroom 2001 1 2220 sq. ft. 1 5 Irregular shape. Rec Yard 2001 1 1104 square feet Irregular shape. Note: This unit is being used for the TAY Recreation area but unoccupied presently. The unit has medical exam room, Guidance Office and Interview Room. There is 1 ADA accessible shower. Unit 10 Single 2001 12 1 1 12 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Double 2001 8 2 2 16 9.1 x 12 x 8.1 1 1 1 Dayroom 2001 1 2220 sq. ft. 1 5 Irregular shape. Rec Yard 2001 1 1104 square feet Irregular shape. Note: This unit is unoccupied. The unit has medical exam room, Guidance Office and Interview Room. There is 1 ADA accessible shower. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7001 Alameda JH LASE 20-22 - 3 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Unit 11 Single 2001 12 1 1 12 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Double 2001 8 2 2 16 9.1 x 12 x 8.1 1 1 1 Dayroom 2001 1 2220 sq. ft. 1 5 Irregular shape. Rec Yard 2001 1 1104 square feet Irregular shape. Note: This unit is being used for the TAY Recreation area but unoccupied presently. The unit has medical exam room, Guidance Office and Interview Room. There is 1 ADA accessible shower. Unit 12 . Single 2001 12 1 1 12 6.6 x 12 x 8.1 1 1 1 Single 2001 2 1 1 2 8.5 x 12 x 8.1 1 1 1 One single room is handicap accessible. Double 2001 8 2 2 16 9.1 x 12 x 8.1 1 1 1 Dayroom 2001 1 2220 sq. ft. 1 5 Irregular shape. Rec Yard 2001 1 1104 square feet Irregular shape. Note: This unit is unoccupied. The unit has medical exam room, Guidance Office and Interview Room. There is 1 ADA accessible shower. Classrooms North-East Class 2001 2 29 x 21 Assessment Center North-East Class 2001 1 29 x 21 Unoccupied; Reduced for seismic support. South-East Class 2001 3 29 x 21 North-West Class 2001 2 29 x 21 College Program North-West Class 2001 1 29 x 21 SEEP; Reduced for seismic support. South-West Class 2001 3 29 x 21 Drum Line Program Note: Class size is limited to 15 students. Gym 2001 1 65 x 91 5915 square feet Field 2001 1 77,000 square feet 2 2 2 55,259 square feet is grass. Court Holding- Minors 2nd floor Minors North Holding 2001 2 (6) (12) 14.8 x 7.8 x 9.6 1 1 1 Bench 9 fee. North Holding 2001 2 (2) (4) 7.6 x 7.9 x 9.6 1 1 1 Bench 3 feet Also used as an attorney interview room. Middle Holding 2001 2 (6) (12) 14.8 x 7.8 x 9.6 1 1 1 Bench 9 feet *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7001 Alameda JH LASE 20-22 - 4 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Middle Holding 2001 2 (2) (4) 7.6 x 7.9 x 9.6 1 1 1 Bench 3 feet Also used as an attorney interview room. South Holding 2001 1 (2) (2) 8.2 x 8.2 x 9.6 1 1 1 Bench 3 feet South Holding 2001 1 (5) (5) 13.8 x 7.0 x 9.6 1 1 1 Bench 8.2 feet Note: The holding area for minors is operated by the Probation Department and is included with the juvenile hall facility. The holding area for adults is operated by the Sheriff’s Department and treated as a separate facility. It is currently not in use, Zoom Visiting and Court. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7001 Alameda JH LASE 20-22 - 5 - J460 LAS JUV-05.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7003 FACILITY NAME: Camp Wilmont Sweeney (Alameda County) FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1958 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: None FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 21, 2020 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) X This facility is not a juvenile hall. Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins at a X ratio of a 1:8; and Provide access to drinking fountain. X Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) X Space or room(s) afford privacy, are equipped to carry out routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) X This facility is not a juvenile hall or special purpose juvenile hall. Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; X Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and one X urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum X of 144 square inches of shatter-proof glass or plastic materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet X wide. If rooms are located on only one side, or if room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7003 Alameda Camp PHY 20-22 - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) X There are no locked sleeping rooms at Camp Sweeney. Contain an individual or combination drinking fountain, wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) X The following plumbing fixtures are adjacent to each sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) X Beds and mattresses are: A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off X the floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences X and interviews in each camp. LIGHTING (JH, SPJH & CAMP) X There are at least 50 foot candles of illumination at desk level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) X Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7003 Alameda Camp PHY 20-22 - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) X (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space X consisting of: No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area X and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop X area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor X area is recommended) for bulk and activity storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) X This facility is not a Special Purpose Juvenile Hall. There is a multipurpose space or room that provides space for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS X SPJHs are exempt from the following Pre-1998 Title 15 regulations: Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7003 Alameda Camp PHY 20-22 - 3 - J455 PHY Pre-98.dot (03/01) LIVING AREA SPACE EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS BSCC Code: 7003 FACILITY: Camp Wilmont Sweeney TYPE: Camp RC: 105 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 21, 2020 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds Dorm Wing 1 Pre 1998 1 26 26 1180 sq. feet Reduced square footage reflects the installation of offices in this wing. Wing 2 1 26 26 1420 sq. feet Wing 3 1 26 26 1420 sq. feet Wing 4 1 27 27 1420 sq. feet Restrooms 10 3 6 2 15 The restroom fixtures are as follows: 4 washbasins - double faucet; 2 washbasins - 3 youth per wash basin; 3 two-person urinals; 9 single showers; 6 shower heads on central post. NOTES: Wing 1 has been remodeled to include office space for the Probation staff and supervisors, with only 12 beds available. The offices are not permanent and can return to 26 beds if necessary, therefore, the overall RC will not change. It was not occupied during the Inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7003 Alameda Camp LASE 20-22 - 1 - Juv LAS.dot;BOC 460(1/6/97)