Contra Costa County, Juvenile Hall and Camp (2016-2018 inspection cycle)

October 19, 2018 Todd Billeci, Chief Probation Officer Contra Costa County Probation Department 50 Douglas Drive, Suite 200 Martinez, CA 94553 BOARD OF STATE AND COMMUNITY CORRECTIONS BIENNIAL INSPECTION WELFARE AND INSTITUTIONS CODE SECTIONS 209 AND 885 Dear Chief Billeci: On April 3rd and May 30 – 31st, 2018, Board of State and Community Corrections (BSCC) staff conducted the 2016-2018 biennial inspection of the Contra Costa County Probation Department’s John A. Davis Juvenile Hall (CCJH) and the Orin Allen Youth Rehabilitation Facility (OAYRF) as required by Welfare and Institutions Code Sections 209 and 885. This inspection was conducted to determine compliance with the Minimum Standards for Juvenile Facilities as outlined in Titles 15 and 24 of the California Code of Regulations and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA). Inspection Scope: The inspection consisted of a review of applicable policies and procedures governing the operation of the facility, a review of local inspections required by relevant statutes and Title 15, Section 1313, and a site visit, which included a review of the physical plant. We also interviewed facility staff, partnering staff, and youth during our visit. Probation Directors Elvin Baddley and Melvin Russell and Probation Manager Malkia Crowder were instrumental during the visit, providing information and background data, clarifying procedural issues, and managing all records. As in the past, each facility and staff were well prepared for our visit. The complete BSCC inspection report is enclosed and consists of: • Transmittal letter; • Title 15 Procedures checklist, outlining Title 15 requirements for the Juvenile Hall and the Juvenile Camp (OAYRF); • Physical Plant Evaluation, outlining Title 24 requirements for the design for both the Juvenile Hall and the Juvenile Camp (OAYRF); and • Living Area Space Evaluation, summarizing the physical plant configuration of both the Contra Costa Juvenile Hall and the Orin Allen Youth Rehabilitation Facility (OAYRF). 7051+7054 Contra Costa JH+Camp LTR 16-18 Todd Billeci, Chief Probation Officer Page 2 Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statutes also require inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction;1 local health officer;2 county superintendent of schools; juvenile court and the juvenile justice commission. 3 Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. There were no areas of noncompliance noted. We encourage the practice of maintaining a permanent file for historical copies of all inspections. This file should be the first point of reference when preparing for all future inspections. Title 15 Inspection During our inspection of the Contra Costa Juvenile Hall (CCJH) and Orin Allen Youth Rehabilitation Facility (OAYRF), we reviewed the respective policies and procedures manuals. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations included in Title 15 Minimum Standards for Juvenile Facilities.4 On each day of the inspection, we discussed several policies and procedures with staff and suggested edits for clarity and specificity. All agreed-upon changes were completed prior to the submission of this report. There were no issues of noncompliance in our review of the CCJH and OAYRF Policies and Procedures manual. We also reviewed pertinent documentation to ensure that practices are consistent with their own policies and Title 15. This review found that practice conforms to policy and there were no issues of noncompliance noted. For further information, please see the accompanying Procedures Checklist. During our tour of the facility, we reviewed: shift logs; youth files; incident reports; monthly inspection reports; fire drills; admittance, detention and classification information; assessments and plans; grievances; facility schedules; use of force and use of restraints and discipline documentation. We also talked with staff and youth throughout the facility. Their interviews indicated that Title 15 regulations are being consistently followed. Areas of Concern: At the time of the inspection, we were unable to determine compliance with certain Title 15 requirements. Specifically, the documentation failed to prove monthly fire and safety inspections were being completed on each unit within the CCJH facility. Following our inspection, the CCJH took immediate steps to address our concerns regarding monthly fire and safety inspections. First Director Baddley and Probation Manager Crowder reviewed policy and procedures, records and practices. They then submitted a Corrective Action Plan detailing staff responsibility on conducting a monthly fire and safety inspection of the entire facility, regardless of occupancy. A follow up of the Corrective Action Plan revealed all monthly fire and safety 1 Health and Safety Code Section 13146.1(a) and (b). 2 Health and Safety Code Section 101045. 3 Welfare and Institutions Code Section 229. 4 BSCC does not review all your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. Todd Billeci, Chief Probation Officer Page 4 Enclosures cc: Chair, Contra Costa County Board of Supervisors* Chief Administrative Officer, Contra Costa County* Presiding Judge, Contra Costa Juvenile Court* Chair, Contra Costa County Juvenile Justice Commission* Elvin Baddley, Probation Director CCJH Melvin Russell, Probation Director OAYRF *Full copies of the inspection report available upon request JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7051/7054 FACILITY NAME: FACILITY TYPE: John A. Davis Juvenile Hall, Contra Costa County (CCJH) Juvenile Hall (JH) 7051 PERSON(S) INTERVIEWED: Division Director, Elvin Baddley; Probation Manager, Malkia Crowder; Christine Gerchow, Behavioral Health Psychologist; Mary Uscilka, School Teacher FACILITY NAME: FACILITY TYPE: Orin Allen Youth Rehabilitation Facility (OAYRF) Camp 7054 PERSON(S) INTERVIEWED: Division Director, Melvin Russell; Institutional Supervisor, Art Fernandez; Juvenile Institutional Officer III, Greg Quesada; Christopher Blubaugh, County Medical Nurse; Robert Boners, Vice Principal Mount McKinney School FIELD REPRESENTATIVE: DATE: Craigus Thompson Sr. April 3, 2018 (Camp), May 30-31, 2018 (JH) TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF CCJH – 11/15/17 BUILDING AND GROUNDS OAYRF – 11/19/17 Y Y (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire clearance as CCJH – 12/14/17 Y Y required by Health and Safety Code Section 13146.1 (a) and (b); OAYRF – 5/24/17 (C) Local health officer, inspection in accordance with Health and CCJH – Med/MH: 10/3/17 Safety Code Section 101045; CCJH – Environmental: 11/28/17 CCJH – Nutrition: 11/28/17 Y Y OAYRF – Med/MH: 10/4/17 OAYRF – Environmental: 11/16/17 OAYRF– Nutrition: 11/30/17 (D) County superintendent of schools on the adequacy of educational CCJH – 11/28/17 Y Y services and facilities as required in Section 1370; OAYRF – 12/12/17 (E) Juvenile court as required by Section 209 of the Welfare and CCJH – 5/23/17 Institutions Code Y Y OAYRF – 12/11/17 (F) Juvenile Justice Commission as required by Section 229 of the CCJH – 6/15/18 Welfare and Institutions Code or Probation Commission as required by OAYRF – 11/17/17 Y Y Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS 1320 Qualifications The Facility Administrator (CPO) has submitted a letter certifying that each employee has been appointed and are qualified pursuant to the Y Y The elements of this regulation are covered in requirements of this regulation. the Chief Probation Officer’s letter, dated 3/29/18. The facility adheres to the minimum standards for the selection and The agency is in compliance with STC training requirements in PC 6035 (STC compliant) as well as ensures a selection and training requirements per the medical, psychological and records check are completed. Contract most recent STC monitoring. Y Y employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS 1321 STAFFING We reviewed three months of staffing schedules which revealed compliance with a) There are an adequate number of personnel to carry out the facility this regulation. program, to provide for safety and security of minors and staff and meet established standards and regulations. At the time of inspection, CCJH and OAYRF staffing were as follow: CCJH = 1 Division Director 2 Managers 11 Juvenile Institutional Supervisors 87 Juvenile Institutional Officers At the time of the inspection, CCJH had 3 Y Y vacant positions due to the low population. OAYRF also had 4 vacant positions due to low population. OAYRF = 1 Division Director 1 Manager 3 Juvenile Institutional Supervisors 3 Probation Officers 24 Juvenile Institutional Officers b) There is sufficient staff to ensure that no required service is denied. CCJH Review of staffing lists and schedules revealed compliance with Title 15 1:10 staffing ratio during awake hours. However, technical assistance was provided regarding staffing the facility to ensure operations Y Y continues when situations occurs outside of the normal program operations. OAYRF We found no indication that staffing was insufficient at the time of the inspection. c) There is a sufficient number of supervisory level staff to ensure A Supervisor is assigned to each shift at the adequate supervision of all staff members. CCJH and OAYRF. In the Supervisor’s Y Y absence, a Senior DPO or Senior JIO is identified on the roster as “Lead Officer” and assumes the Supervisor’s role. d) There is a clearly identified person on duty who is responsible for We verified this regulation through a review all the operations and activities and has completed the Juvenile of staff daily schedules and a facility Y Y Corrections Officer Core Course and PC 832 training. walkthrough. A Supervisor or Lead is identified on each roster. e) There is as least one staff member present on each living unit Staff is always present in occupied housing Y Y whenever there are minor(s) in the unit. units. f) The facility has sufficient food services personnel relative to the Adequate kitchen staff is present at each number and security of units including staff to plan menus, provide facility. Verified by inspection facility Y Y kitchen supervision, direct food preparation, train staff and walkthrough. maintain records. g) The facility has administrative, clerical, recreational, medical There are clerical, support and other staff not dental, mental health building maintenance and other support staff included in the supervision of youth at each Y Y for the efficient management of the facility, and to ensure that facility. youth supervision staff are not diverted from supervising youth. Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS h) There is sufficient youth supervision staff to provide continuous All staff on the late-night shift are required to wide-awake supervision of youth, subject to temporary variations Y Y remain awake at all times. in staff assignments, to meet special program needs. Juvenile halls (minimum youth-staff ratio): CCJH population at the time of the inspection was 100 youths, 84 males, and 16 females. (A) During hours that youth are awake, one wide-awake youth Y NA Review of staffing schedules and unit log supervision staff member is on duty for each 10 youth in books revealed staffing ratios are met at all detention. times. (B) During hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff Y NA member is on duty for each 30 youth in detention. (C) At least two wide-awake youth supervision staff members are on duty at all times, regardless of the number of youth in detention, Y NA unless an arrangement has been made for immediate backup support services for emergencies. (D) At least one youth supervision staff member is on duty who is the same gender as youth who are housed in the facility. Y NA (E) Personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade Y NA instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. Special Purpose Juvenile Halls (minimum youth-staff ratio): Neither facility is a Special Purpose Juvenile Hall. The balance of this section has been NA NA (A) During hours that youth are awake, one wide-awake youth deleted. supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): OAYRF population at the time of the inspection was 65 youths, all males. Review (A) During the hours when youth are awake, there is a minimum of NA Y of staffing schedules and unit log books one wide-awake youth supervision staff member on duty for each revealed staffing ratios are met at all times. 15 youth in the camp population. (B) During the hours when youth are confined to their bunk for the purpose of sleeping, at least one wide-awake youth supervision staff NA Y member is on duty for each 30 youth present in the facility. (C) At least two wide-awake youth supervision staff members are on duty at all times regardless of the number of youth in residence, NA Y unless there have been arrangements made for backup support services which allow for immediate response to emergencies. (D) At least one youth supervision staff member is on duty who is NA Y the same gender as youth who are housed in the facility. (E) Personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade NA Y instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (F) In addition to the minimum staff to youth ratio required above, consideration has been given to the size, design, and location of the camp; types of offenders committed to the camp; and the function NA Y of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff. Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION AND CCJH: Policy and Procedure Section 100 TRAINING Bulletin 115: Training for New Probation CPO certification letter has been received and addresses the elements Counselors of Section 1320). The elements of this regulation are covered in the Chief Probation Officer’s letter dated 3/29/18. Y Y OAYRF: Policy and Procedure Section 3 Bulletin 6: training for New Juvenile Institution Officers The elements of this regulation are covered in the Chief Probation Officer’s letter dated 3/29/18. (A) Prior to assuming any responsibilities each staff member is Y Y properly oriented to his/her duties. (B) Prior to assuming responsibility for the supervision of youth, each New staff at both facilities receives a youth supervision staff member receives a minimum of 40 hours of Y Y minimum of 40 hours of introductory training facility-specific orientation. prior to assuming supervision of youth. (C) Prior to assuming primary responsibility for supervision of youth, each youth supervision staff member successfully completes the Y Y requirements of the Juvenile Corrections Officer Core Course pursuant to PC 6035. (D) Prior to exercising the powers of a peace officer, staff shall complete PC 830 training. Y Y 1323 FIRE AND LIFE SAFETY All full-time staff have been CORE trained. Whenever there is youth in the facility, there is at least one wide-awake All shifts at both facilities are covered with at person on duty at all times who meets the training standards established least 1 core-trained person who is trained in by the Board of State and Community Corrections for general fire and Y Y fire and life safety. life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL CCJH and OAYRF have a facility operational manual that provides direction to staff. Y Y (A) There is a policy and procedures manual that, at a minimum, addresses all regulations that are applicable to the facility. (B) The manual is available to and reviewed by all employees At each facility, the Policy and Procedure Y Y Manual is available online and in hard copy format. (C) The manual is administratively reviewed at a minimum every two CCJH years, and updated as necessary. The Policy and Procedure Manual was administratively reviewed and updated March 21, 2018. Y Y OAYRF The Policy and Procedure Manual was administratively reviewed and updated August 4, 2017. (D) The records relating to the standards and requirements set forth in Policy and Procedures have been provided to these regulations are accessible to the Board of State and Community Y Y the BSCC for review and consideration. Corrections. Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS The manual includes: CCJH: Policy and Procedures Section 100 a) Table of organization, including channels of communications and Bulletin 120: Organizational Chart description of job classifications; Y Y OAYRF: Policy and Procedures Section 1 Bulletin 1: Manual Introduction b) Responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, Y Y school personnel and other agencies that are involved in juvenile facility programs; c) Responsibilities of all employees; Y Y d) Initial orientation and training program for employees; Y Y e) Initial orientation, including safety and security issues, for support Policy for both facilities states that all others, staff, contract employees, school and medical staff, program Y Y other than supervision staff, are also trained providers and volunteers; and orientated. f) The maintenance of record keeping, statistics and communication systems to ensure: efficient operation of the facility; care of minors; maintenance of minors’ records; providing information to the court Y Y and those authorized by the court or by law, release of information regarding youth; g) Ethical responsibilities; The department has an identified Code of Y Y Ethics. h) A non-discrimination provision that provides that all youth within CCJH: Policy and Procedures Section 400 the facility shall have fair and equal access to all available services, Bulletin 418: Residents placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of OAYRF: Policy and Procedures Section 7 actual or perceived race, ethnic group identification, ancestry, Y Y Bulletin 17: Residents national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; i) Storage and maintenance requirements for any chemical agents used CCJH: Policy and Procedures Section 500 in the facility. Bulletin 518: Security and Safety Y Y OAYRF: The facility does not use OC Spray as a tool for use of force. j) Establish procedures for collection of Medi-Cal eligibility CCJH: Policy and Procedures Section 600 information and enrollment of eligible youth. Bulletin 604: Health Services OAYRF: Policy and Procedures Section 2 Y Y Bulletin 5: Medi-Cal 1325 FIRE SAFETY PLAN CCJH: Policy and Procedures Section 500 Bulletin 551: Security and Safety The fire safety plan includes: Y Y a) A fire prevention plan as part of the manual policy and procedure; OAYRF: Policy and Procedures Section 8 Bulletin 1: Safety Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS b) Monthly fire and life safety inspections by facility staff with a two- OAYRF year retention of the inspection record; All monthly fire and safety inspections for the current inspection cycle were reviewed and verified during this inspection. CCJH A review of documentation provided revealed the CCJH was out of compliance with this regulation by failing to complete monthly fire and safety inspections on each unit within the facility. At the time of the inspection, the facility was only completing monthly fire and safety inspections on occupied units. Y Y Immediately following our inspection, Director Baddley and Probation Manager Crowder submitted a corrective action plan for CCJH monthly fire and life safety inspections. A follow up of the corrective action plan revealed all monthly fire and life safety inspection had been completed throughout the entire facility for June, July, and August 2018. We also recommended creating a monthly fire and safety form which outlines every extinguisher, AED, emergency radios, and smoke detectors inspected throughout the facility. c) Fire prevention inspections as required by HSC 13146.1 (a) and (b). Y Y d) An evacuation plan; Y Y e) Documented fire drills are conducted at least quarterly; CCJH and OAYRF All fire drills for the current inspection cycle were reviewed and verified during this inspection. However, technical assistance was provided regarding documentation of fire Y Y drills. Suggestions were made to include the number of youth and staff present at the time of the fire drill. Also, suggested to include the fire drill start and finish time on the fire drill documentation log. f) A written plan for the emergency housing of minors in the case of Y Y fire; and, g) Fire suppression pre-plan in cooperation with the local fire department. Y Y 1326 SECURITY REVIEW Annual security reviews completed: The facility administrator annually reviews, evaluates, and documents CCJH – 3/13/18 security reviews. The review and evaluation address the internal and Y Y external security, including, but not limited to: key control, security OAYRF – 12/13/17 equipment and related training. Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES Reviewed documentation of staff annual review of emergency procedures at each Emergency policies and procedures include but are not limited to: facility. Also, verified through a memo titled escape, disturbances, and taking of hostages; civil disturbances; fire Emergency Procedure Annual Review and natural disasters; periodic testing of emergency equipment; submitted by Director Baddley. Y Y storage, issue and use of chemical agents, related security devices, and weapons and ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all youth supervision staff. 1328 SAFETY CHECKS CCJH and OAYRF Direct visual observation of each youth at least every 15 minutes when Reviewed facility safety checks for the youth are asleep or in their rooms, confined in holding cells or confined months of July 2016, November 2016, and to their bed in a dormitory. All safety checks shall be documented with April 2017. Review of safety check the actual time the check is completed. documents and Policy and Procedure Manual reveals compliance with this regulation. However, technical assistance was provided at CCJH to help develop some consistency with documentation of safety checks with regards to start and stop times. At the time of inspection, the facility’s computer system showed safety checks were being completed in fractions of seconds which was physically Y Y impossible. Upon reviewing video footage of the safety room checks, we found staff members were performing their safety checks appropriately but they were stopping and starting the timer before the safety room check was completed (i.e. “double clicking” the computer timer). As a follow up to our safety checks review, Probation Manager Crowder sent out an all staff email on June 1, 2018, directing staff to follow proper procedure when completing safety checks with regards to starting the computer timer at the beginning of a safety check and stopping the timer after the safety check. 1329 SUICIDE PREVENTION PROGRAM CCJH: Policy and Procedures Section 600 The facility has a comprehensive written suicide prevention program Bulletin 652,653: Health Services developed by the health administrator, mental health director and facility administrator that includes, but is not limited to: OAYRF: Policy and Procedures Section 6 Bulletin 11: Security Y Y Current policy and procedures as well as practice are following this regulation. However, in the CCJH manual we suggested definitions for close observation and constant observation to read “shall” instead of “should” in the close observation status section 653. (A) Suicide prevention training, which may include training provided Both facilities staff receive suicide prevention in accordance with Section 1322, Orientation and Training and training as part of their initial orientation and Y Y Standards and Training for Corrections Regulations pursuant to Penal through the Juvenile Correctional Core Code 6035. training. Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS (B) Intake screening for suicide risk immediately upon confinement CCJH: All youth are screened at booking for and prior to housing assignment. Y Y suicide risk. Staff utilize the Ask Suicide Screening Questionnaire (ASQ). (C) Provisions facilitating communication among arresting officers, facility staff, family members, medical and mental health personnel in Y Y relation to suicide risk. (D) Guidance on housing of youth at risk of suicide. CCJH: Youth on observation status will be placed in a room close to the desk and will not Y Y be housed on the second tier at any time. They may be in a unit on observation status of 10 min checks or constant observation. (E) Adequate supervision depending on level of suicide risk. During CCJH inspection, we reviewed three (3) youth suicide report packages. Review of Y Y documentation revealed adequate supervision of youth placed on each level of suicide watch. (F) Suicide and suicide attempt intervention policies and procedures. Y Y (G) Provisions for reporting suicides and suicide attempts. Any suicide or attempt will have an incident Y Y report prepared. All status changes are documented as well. (H) Critical incident debriefing. Y Y 1340 REPORTING OF LEGAL ACTIONS There have been no legal actions concerning The facility submits a letter of notification to the Board of State and any of the Contra Costa facilities this Community Corrections on each legal action pertaining to conditions of inspection cycle. Y Y confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A No in-custody deaths to report this inspection MINOR WHILE DETAINED cycle. (A) The administrator of the facility provides the Board of State and Y Y Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. (B) Written policy and procedures assure a medical and operational review of each in-custody death. The review team includes the facility administrator and/or the facility manager; the health administrator; the Y Y responsible physician; and other health care and supervision staff who were relevant to the incident (C) There are written policies and procedures for handling deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, guardian or person standing in loco parentis, in the Y Y event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Contra Costa administrative staff submit Population and profile survey reports are submitted to the Board of population accounting to the BSCC in a State and Community Corrections within 10 working days after the Y Y timely manner. end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY Neither facility has been crowded during this inspection cycle. (A) The number of youth detained in a living unit has exceeded its N N maximum capacity for more than 15 calendar days in a month since the previous inspection. (B) If required, the facility has submitted CARs/CCARs to BSCC NA NA since the last inspection (N/A if no to the above). Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS (C) The facility is under an approved suitability plan (N/A if no to the above). NA NA 1350 ADMITTANCE PROCEDURES CCJH: Policy and Procedures Section 200 Bulletin 249: Admission Process Written policies and procedures for admittance of youth include the requirements of Sections 1324 and 1430. OAYRF: Policy and Procedures Section 7 Y Y Bulletin 14: Residents Review of youth intake documentation (5 youth files reviewed at each facility) reveals compliance with this regulation. a) In juvenile halls, youth are allowed access to a telephone, in Youth are provided with phone calls upon accordance with the provisions of Welfare and Institutions Code entrance at CCJH and OAYRF. Y NA Section 627 (two completed telephone calls [parent/guardian and attorney] within an hour, at the public expense). b) The juvenile hall has established written criteria for detention. CCJH: An intake risk assessment document Y NA (Juvenile Intake Assessment) is used in determining detention or type of release c) The juvenile camp has included policies and procedures that advise OAYRF: Acknowledgement estimation of the youth of the estimated length of stay and has developed confinement at OAYRF form is utilized. program guidelines that include written screening criteria for NA Y inclusion and exclusion from the program. d) Juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length of his/her stay. Y NA 1351 RELEASE PROCEDURES CCJH: Policy and Procedures Section 200 Bulletin 262: Release of Youth in Custody Written policies and procedures for release of youth in custody provide for: OAYRF: Policy and Procedures Section 7 a) Verification of identity/release papers; Bulletin 15: Residents Y Y Review of youth intake documentation (5 youth files reviewed at each facility) reveals compliance with this regulation. b) Return of personal clothing and valuables; Y Y c) Notification to the minor’s parents or guardian; Y Y d) Notification to the facility health care provider in accordance with Sections 1408 and 1437 of these regulations, for coordination with Y Y outside agencies; and, e) Notification of school staff. Y Y f) Notification of facility mental health personnel. Y Y There are written policy and procedures for furlough of minors from custody. NA Y Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS 1352 CLASSIFICATION CCJH: Policy and Procedures Section 200 Bulletin 249, 250: Admission Process and Written policies and procedures on classification of youth for the resident Classification and Living Unit purpose of determining housing placement in the facility provide for: Assessment. Classification occurs at booking. Classification system considers security, separation, holds, statuses and offense Y Y information. System is thorough and inclusive. OAYRF: Policy and Procedures Section 5 Bulletin 10: Facility Operations Review of documentation provided revealed compliance with this regulation. a) The safety of the youth, facility staff, and the public by placing youth in the appropriate, least restrictive housing and program Y Y settings and housing assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical design of the Y Y facility; c) Classification of a youth upon admittance to the facility; Y Y CCJH: Classification occurs in the Sierra unit. d) Periodic classification reviews. Y Y e) Provide that facility staff shall not separate youth from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or Y Y HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION CCJH: Policy and Procedures Section 200 Bulletin 248: Orientation Written policies and procedures require an orientation for youth prior to placement in a living area. Both written and verbal information are Orientation is held at Intake prior to youth provided. Provisions are made to provide accessible orientation being moved to housing unit. Staff ensure that information to all detained youth including those with disabilities, youth have a full understanding of the limited English proficiency, or limited literacy. The orientation includes: facilities rules, regulations and programs prior to moving youth to a unit. The facility Youth Rule book addresses each of the standards below. Y Y OAYRF: Policy and Procedures Section 4 Bulletin 10: Program Youth are oriented upon arrival by trained staff. Youth orientation takes place in the front office of the facility. Youth are not placed in dorm until they have completed orientation, signed the checklist and given facility clothing. a) Facility rules and disciplinary procedures; Y Y b) Grievance procedures; Y Y c) Access to legal services; Y Y d) Access to health care services; Y Y Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS e) Access to counseling services; Y Y f) Access to religious services; Y Y g) Access to educational services; Y Y h) Information on the court process; Y Y i) Housing assignments; Y Y j) Availability of personal care items and opportunity for personal Y Y hygiene; k) Correspondence, visiting and telephone use; Y Y l) Availability of reading materials, programs, and activities; Y Y m) Use of restraints and chemical agents; Y Y n) Use of force; Y Y o) Emergency and evacuation procedures. Y Y p) Non-discrimination policy. Y Y 1354 SEPARATION CCJH: Policy and Procedures Section 400 There are written policies and procedures for the separation of youth for Bulletin 407,408: Separation reasons that include, but are not limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and Policies and procedures for separation were protective custody. revised and implemented during 2016/18 inspection cycle. After review of documentation, current practices are in compliance with this regulation. OAYRF: Policy and Procedures Section 4 Bulletin 10: Program Y Y If separation beyond 4 hours, or if youth needs to be separated long term for their own or for others safety, they are transferred to CCJH. Youth who are separated are not denied normal privileges available at Y Y the facility, except to accomplish the objectives of the segregation. When the objective of the separation is discipline, Title 15, Section Y Y 1390 shall apply. Policies and procedures require a daily review of separated youth to determine whether separation remains necessary. Y NA Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN CCJH: Policy and Procedures Section 400 Bulletin 400: Assessment and Case Plans (A) Written policies and procedures require that assessments and plans be developed within 40 days after admission, for youth who are held for Each youth detained at CCJH is assigned a period of 30 days or more. The assessment and plan shall be Juvenile Institution Officer (JIO) within four documented. days of admission. The JIO then completes an assessment and case plan within seven days of assignment. The assessments include descriptions of the youth issues and places an emphasis on the youth strengths. The JIO meets with the youth weekly to discuss case plan and progress towards goals. Reviewed five (5) youth assessments and case plans. Review of documentation provided revealed compliance with this regulation. Youth committed to the Girls In Motion (GIM) and Youthful Offender Treatment Programs (YOTP) require different assessments to develop a case plan. JIO utilize the Ohio Youth Assessment System (OYAS), Youth Outcome Questionnaire (YOQ) and Criminal Thinking Scale (CTS) to develop the Y Y treatment/case plan for youth. Reviewed three (3) youth assessments and case plans. Review of documentation provided revealed compliance with this regulation. OAYRF: Policy and Procedures Section 4 Bulletin 4: Resident Treatment Plan The assigned JIO completes the youth treatment plan following a review of youth’s file, interviews with youth and parent, and review of any court orders. The treatment plan is then reviewed by the Assessment Review Team (ART) Board. Assigned Probation Officer with ART will finalize the treatment plan and submit a copy to the assigned JIO within one week of the ART Board. Reviewed three (3) youth treatment plans. Review of documentation provided revealed compliance with this regulation. 1) The assessment is a statement of the minor’s problems, which includes: Y Y 2) Identification of substance abuse history, education, vocational, counseling, and family reunification needs. (B) The institutional plan for adjudicated and pre-adjudicated minors includes written documentation that provides for: Y Y 1) Objectives and time frames for the resolution of problems identified in the assessment; and, 2) A plan for meeting the objectives that includes a description of program resources needed and individuals responsible for assuring that Y Y the plan is implemented. Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS (C) Subsequent to adjudication, the institution plan documents: 1) Periodic evaluation of progress towards meeting the objectives, Y Y including periodic review and discussion of the plan with the youth; 2) A transition or aftercare plan, subject to existing resources, that Y Y is completed prior to the minor being released; and, 3) Contact with the Regional Center for the Developmentally Disabled, pursuant to Section 1413. Y Y 1356 COUNSELING AND CASEWORK SERVICES CCJH: Policy and Procedures Section 100 Bulletin 122: Juvenile Institution Officer Written policies and procedures ensure appropriate counseling and Expectations and Responsibilities casework services for all youth. Policies and procedures include: Assisting with personal problems or needs that may arise; OAYRF: Policy and Procedures Section 4 Y Y Bulletin 13: Programs At each facility JIO’s are assigned to each youth. The JIO meets with each youth weekly to discuss treatment plans and the youth’s strengths and goals. Assisting the youth requesting contact with parents, attorney, Y Y clergyman, probation officer, or other public official; and, Providing services as appropriate to the population housed in the facility, and may include: substance abuse, family crisis and Y Y reunification, counseling, public health and mental health services. 1357 USE OF FORCE CCJH: Policy and Procedures Section 500 Bulletin 521: Use of Force There are written policies and procedures for the use of force, which may include chemical agents. OAYRF: Policy and Procedures Section 6 Bulletin 2: Security Y Y Reviewed five (5) use of force reports at each facility. Review of reports and youth interviewed revealed compliance with this regulation. Policy indicates that force is not applied as punishment, discipline, or Y Y treatment. a) There are policy statements that: Force options are clearly defined in each 1. Define the term “force” and address the escalation and facility policy. appropriate level of force, emphasizing the need to avoid the Y Y use of force whenever possible and using only that force necessary to ensure the safety of minors and others; 2. Describe the requirements for staff to report the use of force Y Y and to take action to stop the inappropriate use of force; 3. Define the role, notification, and follow up procedures of Medical and management review are included medical and mental health staff concerning the use of force; Y Y in policy. and 4. Define the training that shall be provided and required for the use of force. Such training shall include, but not be limited to, known medical conditions that would contraindicate certain types of force; acceptable chemical agents; methods of Y Y application; signs or symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS b) Policies and procedures address: The types, levels, and application of force; documentation of the use of force; a grievance procedure; a system for investigation of the Y Y use of force and administrative review; and discipline for the improper use of force; 1. The specific use of physical, chemical agent, lethal, and non- Chemical agent OC spray is only used at lethal force that may, or may not, be used in the facility; CCJH facility. Technical assistance was Y Y provided regarding documenting start and end times for youth decontamination showers. 2. The limitations regarding the use of force on pregnant youth in accordance with Penal Code Section 6030(f) and Welfare and Y Y Institutions Code Section 222; and, 3. A standardized format, time period, and procedure for reporting the use of force, including the reporting requirements Y Y of management and line staff. 1358 USE OF PHYSICAL RESTRAINTS CCJH: Policy and Procedures Section 500 Note: The provisions of this regulation do not apply to the use of Bulletin 511: Physical Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation. OAYRF: Policy and Procedures Section 4 Bulletin 10: Program a) Written policies and procedures govern the use of restraint devices. The policies address: known medical conditions that would contraindicate certain restraint devices and/or techniques; Although policy and procedure exists in each Y Y acceptable restraint devices; signs or symptoms which should result facility manual, neither facility has used in immediate medical/mental health referral; availability of restraints for the purposes identified under cardiopulmonary resuscitation equipment; protective housing of Section 1358 in this inspection cycle. restrained youth; provision for hydration and sanitation needs; exercising of extremities. 1359 SAFETY ROOM PROCEDURES There is no Safety Room in these facilities within the meaning of this regulation. Written policies and procedures govern the use of safety rooms, as NA NA described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES CCJH: Policy and Procedures Section 500 Bulletin 507,508: Facility Searches and Youth Written policies and procedures govern the search of youth, the facility, Searches and visitors. OAYRF: Policy and Procedures Section 6 Bulletin 9: Security At each facility, searches are conducted to Y Y ensure safety and security of the facility and are conducted as needed. Staff conduct pat down searches and visual body searches of youth. Searches are conducted to insure the safety and security of the facility and to provide for the safety and security of the public, visitors, youth, Y Y and staff. Searches are not conducted for harassment or as a form of discipline or punishment. Searches are conducted in a manner that preserves privacy Y Y and dignity of the person being searched. Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS Written procedures address each of the following: Intake searches; Searching youth who are returning from activities outside of the living unit, court, another facility, or visiting; Facility Y Y searches; Searches of visitors; and, Cross-gender and transgender youth searches. 1361 GRIEVANCE PROCEDURE CCJH: Policy and Procedures Section 400 Bulletin 403: Grievance There are written policies and procedures allowing any youth to appeal and have grievances resolved relating to any condition of confinement. OAYRF: Policy and Procedures Section 7 Bulletin 6: Residents Y Y Reviewed grievances from the months of July 2016, November 2016, and April 2017. Review of documentation revealed compliance with this regulation. The policies and procedures include: a) A grievance form and instructions that include provisions for the Y Y youth to have free access to the form; b) The option for youth to confidentially file the grievance or deliver Each facility has grievance lock boxes located the form to any youth care supervision staff working in the facility. Y Y in each housing unit dayroom for youth to confidentially submit grievances. c) Resolution of the grievance at the lowest appropriate staff level; Y Y d) Provision for a prompt review and response to grievances within a Y Y specified time limit; Youth may elect to be present to explain their version of the grievance to a person not directly involved in the Y Y circumstances that led to the grievance. Provision for a staff representative approved by the facility Y Y administrator to assist the youth. e) Provision for a written response to the grievance which includes the Y Y reasons for the decisions; f) A system which provides that any appeal of a grievance shall be heard by a person not directly involved in the circumstances which Y Y led to the grievance; and, Concerns of parent, guardians, staff or other parties are addressed and Parent or public complaints can be addressed documented within a specified time frame, whether or not those by facility managers. There is also a public Y Y concerns are associated with a grievance. complaint process on the county’s website in which the complainant will be contacted. 1362 REPORTING OF INCIDENTS CCJH: Policy and Procedures Section 200 Bulletin 210: Reporting on Incidents A written report of all incidents, which resulted in physical harm, serious threat of physical harm, or death to an employee or a youth of a OAYRF: Policy and Procedures Section 4 juvenile facility, or other person(s), is maintained. Such written records Y Y Bulletin 11: Program are prepared by staff and submitted to the facility manager by the end of the shift. Reviewed five (5) incident reports from each facility. Review of documentation provided revealed compliance with this regulation. 1363 USE OF REASONABLE FORCE TO COLLECT DNA CCJH: Policy and Procedures Section 200 SPECIMENS, SAMPLES, IMPRESSIONS Bulletin 265: Collection of DNA Pursuant to Penal Code Section 298.1, policy and procedures describe Although policy exists, Management reports the use reasonable force to collect DNA samples from individuals who DNA has not been collected at CCJH this Y NA are required to provide such samples, specimens or impressions inspection cycle. pursuant to Penal Code Section 296 and who refuse following written or oral request. OAYRF: Does not collect DNA. Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 15 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM CCJH: Policy and Procedures Section 700 Bulletin 700: Classroom and Physical The County Board of Education provides for the administration and Education operation of juvenile court schools in conjunction with the Chief Probation Officer or designee. Policies and procedures ensure OAYRF: Policy and Procedures Section 4 communication and coordination between educators and probation staff. Bulletin 15: Program Y Y Contra Costa County Office of Education provides the education program for each facility. The school at CCJH is known as Mt. McKinley High School. The school at OAYRF is known as Delta Vista High School. Facility Manager shall request an annual review of the education Superintendent’s annual review completed. program by the superintendent of schools. This annual review of each required element of the program from the Superintendent of Schools CCJH – 11/28/17 has been received along with a report or review checklist on OAYRF – 12/12/17 compliance, deficiencies, and corrective action needed to achieve Y Y compliance. This review cannot be delegated to the principal or any other staff of any juvenile court school. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be made available to Y Y all eligible youth. Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards passing the CAHSEE as set Y Y forth in the ED Code. The facility school program complies with the State Education Code (Note: The Education Code currently requires a 240-minute school Y Y day.) Youth are delivered to their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall behavioral management plan, with school staff advised of administrative decisions Y Y that may affect the educational programming. Expulsion/suspension follows the due process safeguards in the Y Y education code, including the rights of students with special needs. Policies and procedures address the rights of any student who has Y Y continuing difficulty completing the school day. There are provisions for individuals with special needs that include educational instruction for youth in high security or other special units, compliance with applicable statutes for special education, and, provision Y Y for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) days after Y Y admission. The school conducts an educational screening and completes an Y Y education plan within 5 days. If a youth is detained, the school requests the youths records from his/her prior school to ensure that the educational plan is appropriate. Y Y Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 16 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS 1371 RECREATION, PROGRAMS AND EXERCISE CCJH: Policy and Procedures Section 300 Bulletin 311: Orientation a) There are policies and procedures for recreation and exercise of youth with the intent to maximize the time youth are out of their The Recreation and Exercise Schedule policy rooms/off their bunks. and procedure was revised during the previous inspection cycle to ensure minimum recreation hours were met and the daily schedule included structured exercise, recreation, and specific programming. Along with revising the policy and procedure, the facility created a Recreation and Exercise form to better track and document youth activities. A review of each housing unit Y Y revealed compliance with this regulation. Youth interviewed also indicated compliance with this regulation. OAYRF: Policy and Procedures Section 4 Bulletin 10: Program Review of documentation provided revealed compliance with this regulation. Also, reviewed unit log book as well as posted daily schedules. b) There is the opportunity for a minimum of three hours of See above notes. recreation, programs and exercise 3 hours a day during the week Y Y and five hours a day each Saturday, Sunday and other non-school days. At least one hour shall be an outdoor activity. c) The recreation and exercise schedule is posted in the living units. CCJH: Policy and Procedures Section 300 Bulletin 311: Orientation OAYRF: Policy and Procedures Section 4 Bulletin 10: Program Y Y Verified during the inspection walkthrough of each facility. d) Recreation shall include the opportunity for at least one hour of daily access to unscheduled activities such as reading, television, Y Y radio, music games etc. The activities are supervised and include orientation and coaching of youth. e) Programs shall include social awareness programs as outlined in Y Y Section 1378. f) All youth shall be provided with the opportunity for at least one Y Y hour of large muscle activity each day. g) That one hour of exercise is suspended only upon a written finding by the administrator/manager that the youth represents a threat to Y Y the safety and security of the facility. h) The administrator/manager may suspend for a period not to exceed 24 hours access to recreation and programs. Y Y Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 17 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM CCJH: Policy and Procedures Section 400 Bulletin 419: Social Awareness Programs The facility administrator provides access for voluntary participation in religious services and/or religious counseling at least once a week. A OAYRF: Policy and Procedures Section 2 Y Y youth is allowed to participate in other program activities if he/she Bulletin 6: Ancillary elects not to participate in religious programs. Non-participating youth are being provided an alternative activity at each facility. Religious programs provide for: religious services, availability of clergy, and availability of religious diets. Y Y 1373 WORK PROGRAM CCJH: Policy and Procedures Section 300 Bulletin 308: Housing Unit Operational There are written policies and procedures for assigning youths to work Standards programs, which are meaningful, constructive, and related to vocational Y Y training or increasing a youth’s sense of responsibility. OAYRF: Policy and Procedures Section 7 Bulletin 9: Resident 1374 VISITING CCJH: Policy and Procedures Section 200 Bulletin 290: Resident Visiting There are written policies and procedures for visiting that include provision for special visits. OAYRF: Policy and Procedures Section 7 Y Y Bulletin 3: Resident Review of visitation logs and youth interviews revealed compliance with this regulation at each facility. Youths are allowed visits by parents, guardians, or persons standing in loco parentis, at reasonable times. Opportunity for visiting is at least Y Y two hours per week. Visits are supervised, but conversations are not monitored unless there is a security or safety need. Y Y 1375 CORRESPONDENCE CCJH: Policy and Procedures Section 400 Bulletin 401: Resident Mail and There are written policies and procedures for correspondence which Correspondence ensure: OAYRF: Policy and Procedures Section 7 Bulletin 7: Resident Staff and youth interviewed revealed Y Y compliance with this regulation at each facility. Youth can write and send as much mail as they like. They are encouraged to keep in touch with family and other positive role models they may have. Each facility Youth Handbook explains the mail and phone call process. a) There is no limitation on the volume of mail that youth may send or Y Y receive; b) Youth may send special mail and two letters per week postage-free; Y Y c) Youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, and the Board of State and Community Corrections; however, authorized Y Y facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 18 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS d) Incoming and outgoing mail, other than confidential correspondence described above, may be read by staff only when there is reasonable cause to believe facility safety and security, Y Y public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS CCJH: Policy and Procedures Section 400 Bulletin 408: Resident Collect Calls There are written policies and procedures to provide youth with access to telephone communications. OAYRF: Policy and Procedures Section 7 Bulletin 13: Resident Y Y Staff and youth interviewed revealed compliance with this regulation at each facility. Each facility Youth Handbook explains the mail and phone call process. 1377 ACCESS TO LEGAL SERVICES CCJH: Policy and Procedures Section 400 Bulletin 401: Resident Mail and Written procedures ensure the rights of minors to have access to the Correspondence courts and legal services include: OAYRF: Policy and Procedures Section 7 Y Y Bulletin 3, II, B: Resident At each facility youth are provided with access to their attorneys at any time. a) Access, upon request by the youth, to licensed attorneys and their Y Y authorized representatives; b) Provision for confidential consultation with attorneys; and, Y Y c) Unlimited postage paid legal correspondence and cost free telephone access as appropriate. Y Y 1378 SOCIAL AWARENESS PROGRAM CCJH: Policy and Procedures Section 400 Bulletin 419: Social Awareness Programs The County Board of Education or the Chief Probation Officer provides programs designed to promote social awareness and reduce recidivism. OAYRF: Policy and Procedures Section 7 The programs consider the needs of male and female youth and may Bulletin 13: Resident include: victim awareness; conflict resolution; anger management; parenting skills; appropriate gender specific programming; juvenile Y Y Each facility provides a variety of programs, justice; self-esteem; building effective decision making skills; and, other which are often facilitated by detention staff. topics that suit the needs of the youth. This regulation was verified through youth interviews, facility walkthroughs and program schedules. The agency responsible for providing the programs conducts a written Program annual review completed: annual review to ensure that the program content is current, consistent Y Y and relevant to the population. CCJH 3/21/18 OAYRF 12/13/17 Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 19 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS 1390 DISCIPLINE CCJH: Policy and Procedures Section 400 Bulletin 404: Discipline and Discipline Due There are written policies and procedures for the discipline of minors Process that promote acceptable behavior. Policy and procedures for Discipline were revised and implemented during the previous inspection cycle. Documentation reviewed revealed compliance with this regulation. Y Y OAYRF: Policy and Procedures Section 4 Bulletin 12 and section 7 Bulletin 1: Programs and Resident Youth are rarely separated unless necessary for the safety and security of the facility. If prolonged separation is required, then the youth is returned to the juvenile hall. Discipline is imposed at the least restrictive level that promotes the Y Y desired behavior. Discipline does not include corporal punishment, group punishment, Y Y physical or psychological degradation or deprivation of the following: a) Bed and clothing; Y Y b) Daily shower, access to drinking fountain, toilet and personal Y Y hygiene items, and clean clothing; c) Full nutrition; Y Y d) Contact with parent or attorney; Y Y e) Exercise; Y Y f) Medical services and counseling; Y Y g) Religious services; Y Y h) Clean and sanitary living conditions; Y Y i) The right to send and receive mail; and, Y Y j) Education. Y Y There are established rules of conduct and disciplinary penalties to Youth interviewed were familiar with the guide the conduct of youth. The rules and penalties, which include both facility rules at each facility. major violations and youth violations, are simply and affirmatively stated and are available to all youth. Provisions are made to provide Y Y accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS CCJH: Policy and Procedures Section 400 Bulletin 404: Discipline and Discipline Due There are written policies and procedures for the administration of Process discipline that include: Y Y OAYRF: Policy and Procedures Section 4 Bulletin 7: Programs a) Designation of personnel authorized to impose discipline for Y Y violation of rules; b) Prohibiting discipline from being delegated to any youth; Y Y c) Definition of major and minor rule violations and their Y Y consequences, due process requirements; d) Minor rule violations may be handled informally by counseling, advising the youth of expected conduct or imposing a minor Y Y consequence. Discipline shall be accompanied by written documentation and a policy of review and appeal to a supervisor; Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 20 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION CCJH CAMP P/P REFERENCE - COMMENTS e) Major rule violations may include withdrawal from group activities for 24 hours or more or extension of time in custody. Major rule Y Y violations and the discipline process shall be documented and require the following: Written notice of violation prior to a hearing; Y Y Hearing by a person who is not a party to the incident; Y Y Opportunity for the youth to be heard, present evidence and Y Y testimony; Provision for minor to be assisted by staff in the hearing Y Y process; and, Provision for administrative review. Y Y Violations that result in a removal from camp or commitment OAYRF: Youth removed from camp but not program, but not a return to court will follow the due process Y Y returned to court will be provided due process. provisions in subsection (e) above. Juvenile Insp.\Cycle\Proc. Contra Costa 7051/7054 - 21 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7051 FACILITY NAME: Contra Costa Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That 4/98: X 2001: X 2003: OTHER: Pre-98 Apply): FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: 05/30/2018 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors X pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X Provides staff access to hot and cold running water X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as specified in X these regulations 98: Provides access to a toilet, washbasin and drinking Four holding rooms include plumbing fixtures; fountain as specified in these regulations four provide access external to the holding rooms. 03: Be equipped with a toilet, washbasin and drinking X fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required X Natural Light (1.3) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When X doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Juvenile Insp..\Cycle \Phy..\7051 Contra Costa County JH PHY 16-18 16-18;05/30/2018 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) Plumbing fixtures in all sleeping rooms. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required X Double Occupancy Sleeping Rooms (1.8) X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required X Dormitories (1.9) There are no dormitories in this facility. Text of X the regulation deleted from the checklist. Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Juvenile Insp..\Cycle \Phy..\7051 Contra Costa County JH PHY 16-18 16-18;05/30/2018 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space Exercise areas adjacent to housing and gym. is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension X less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. X Academic Classrooms (NA SPJH; 1.12) 16 classrooms in the hall. X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. X Safety Room (1.13) There is no padded room in the facility. Text of X the regulation deleted from this checklist. Juvenile Insp..\Cycle \Phy..\7051 Contra Costa County JH PHY 16-18 16-18;05/30/2018 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Medical Examination Room (NA SPJH; 1.14) X There is a minimum of one suitably equipped medical examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single Irregular shape X dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) X There is a minimum of 15 square feet floor space and sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier. X Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure X storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Juvenile Insp..\Cycle \Phy..\7051 Contra Costa County JH PHY 16-18 16-18;05/30/2018 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double X occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) County tested and documented. There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life X safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Interview rooms in each housing unit and intake. X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. X Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a minimum clear X ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors X Juvenile Insp..\Cycle \Phy..\7051 Contra Costa County JH PHY 16-18 16-18;05/30/2018 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Toilets/Urinals (2.1) Plumbing fixtures in all sleeping rooms. Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in X living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) X Showers provide tempered water and are available on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. X Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a X pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. X Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. X Padding (2.7) There are no padded rooms in this facility; text of X the regulation deleted from the checklist. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for X each person. Juvenile Insp..\Cycle \Phy..\7051 Contra Costa County JH PHY 16-18 16-18;05/30/2018 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. X Assess for New Construction/Remodel or Repair: X Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements X of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP- 0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) Juvenile Insp..\Cycle \Phy..\7051 Contra Costa County JH PHY 16-18 16-18;05/30/2018 - 7 - J456 PHY 98 01 03.dot (10/03) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7051 FACILITY: John A Davis Juvenile Hall (Contra Costa County) TYPE: JH RC: 290 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: 05/30/2018 ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S SIERRA – ADMISSION/RELEASE Notes: 8 holding rooms, 4 interview rooms, two showers, 8’ ceiling height in holding rooms; two handicapped toilets. 7 Holding 2001 1 (3) (3) 45 sq. ft. 1 1 1 6’ bench; Also, accessible from the sally port. 15 Holding 2001 1 (3) (3) 53 sq. ft. Toilet accessible’ 6’ bench 16-19 Holding 2001 4 (4) (16) 63 sq. ft. 1 1 1 6’ bench 13 Holding 2001 1 (6) (6) 92 sq. ft. Toilet accessible; 19’ 10” bench 14 Holding 2001 1 (7) (7) 100 sq ft. Toilet accessible; 30’ bench TRINITY Notes: Lower level ceiling height is 8’8’ – Tier ceiling is 10’5.” There are 5 double and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 111-115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 70 sq. ft 1 1 1 SHASTA Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 double and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 111-115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 70 sq. ft 1 1 1 DONNER Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 double and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp.\Cycle\LAS\7051 Contra Costa JH 16-18; 05/30/18 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 TAHOE Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 double and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Not operational at 2014/2016 Inspection. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 CYPRESS (Youthful Offender Treatment Program) Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 double and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 PINE Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 double and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 SEQUOIA Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 double and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 ASPEN Notes: Lower level ceiling height in 8’8’ – Tier ceiling is 10’5.” There are 5 double and 6 singles on the lower level, with 5 doubles and 4 singles on the tier. 5 showers in the unit. Double Sleeping 2001 10 2 2 20 115 sq. ft. 1 1 1 Single Sleeping 2001 10 1 1 10 71 sq. ft. 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp.\Cycle\LAS\7051 Contra Costa JH 16-18; 05/30/18 - 2 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S MONTICELLO – Constructed in 1972-73; not operational at 2014/2016 inspection 73.94 sq. ft. # 1 Sleeping Pre-1998 1 1 1 1 1 1 1 772.01 cu. ft. # 2, 3, 6- 70.94 sq. ft. 11; 14-16, Sleeping Pre-1998 14 1 1 14 1 1 1 740.69 cu. ft. 18-20 95.89 sq. ft. # 4, 13, Sleeping Pre-1998 2 1 1 2 1 1 1 895.99 cu. ft. 64.1 sq. ft. # 5, 12 Sleeping Pre-1998 2 1 1 2 1 1 1 631.69 cu. ft. 6 showers, 3 toilets, 3 urinals and 1 water fountain are 74.94 sq. ft. # 17 Sleeping Pre-1998 1 1 1 1 1 1 1 centrally available in the unit, together with an 685.69 cu. ft. activity room (1864.05 sq. ft.) TAMALPIAS – Original unit constructed in 1972-73; 10-bed addition completed and opened 7/3/00 under 1998 Physical Plant regulations; not operational at 2016/18 inspection In addition to toilets/washbasins/fountains in sleeping rooms, 6 showers, 3 toilets, 3 urinals and 1 water fountain are centrally available in the unit. The July 2000 construction added 1,350 square feet of dayroom to the existing 1864.05 sq. ft. for a total of 3,214 square feet activity space. Room measurements for the pre-1998 sleeping rooms are the same as in Monticello. In the July 2000 addition, sleeping rooms are between 67 and 70 square feet. Corner of each room is cut for plumbing chases. There is sufficient dining space and seating to accommodate the additional capacity. Added classroom space to accommodate additional 10 rooms. During construction of the new juvenile hall addition one sleeping room was taken out of commission for use as a required fire exit. No adjustment was made in rated capacity for this room, which will be returned to sleeping space upon completion of the addition. 73.94 sq. ft. # 1 Sleeping Pre-1998 1 1 1 1 1 1 1 772.01 cu. ft. # 2, 3, 6- 70.94 sq. ft. 11; 14-16, Sleeping Pre-1998 14 1 1 14 1 1 1 740.69 cu. ft. 18-20 95.89 sq. ft. # 4, 13, Sleeping Pre-1998 2 1 1 2 1 1 1 895.99 cu. ft. # 5, 12 Sleeping Pre-1998 2 1 1 2 64.1 sq. ft. 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp.\Cycle\LAS\7051 Contra Costa JH 16-18; 05/30/18 - 3 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S 631.69 cu. ft. 74.94 sq. ft. # 17 Sleeping Pre-1998 1 1 1 1 1 1 1 685.69 cu. ft. Some variation in room sizes; all at least 63 sq. ft.; 21-30 Sleeping 1998 10 1 1 10 67.5 sq. ft. 1 1 1 one handicapped accessible room. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp.\Cycle\LAS\7051 Contra Costa JH 16-18; 05/30/18 - 4 - J460 LAS JUV.dot (03/01) BOARD OF STATE AND COMMUNITY CORRECTIONS- BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PRE-1998 PHYSICAL PLANT EVALUATION* BSCC Code: 7054 FACILITY NAME: Orin Allen Youth Rehabilitation Facility, formerly Byron Boys Ranch FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1960; 1999 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: Dorm 2 was constructed under April-98 regulations. Square footage and compliance is noted in comment area, where applicable. FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: 04/03/2018 ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) Not an intake facility. X A. Holding Rooms: 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated X capacity based on floor space; 3. Provide access to water closets and wash basins at a X ratio of a 1:8; and 4. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) The medical exam space is in the Administration building and has an office and exam area. Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) Capacity is 100 with opening of 1999 dorm. The maximum number of minors does not exceed 100 unless X there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; X 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. X B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass X or plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if X room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4273 and 4223, and are applicable to juvenile halls, special purpose juvenile halls, camps and ranches. Juvenile Insp\Cycle 16-18\7054 OAYRF PHY\4-3-18 - 1 - Juv Pre-98 PHY\Form 455 (Rev. 12/30/96) ARTICLE/SECTION YES NO N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) 1960 Dorm 1: Based on previous CYA inspections. Contain a minimum of 400 cubic feet of airspace and 50 1999 Dorm 2: 1634 square feet/26 minors = 63 square feet of floor space per minor. X square feet per minor; 50 square feet required. The Dayroom has 945 square feet/26 minors = 36 square feet per minor: 30 square feet required. Additional 17.5' X 14' multipurpose room. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:7; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches off X the floor; and, C. Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for There are interview rooms in the administrative X conferences and interviews in each camp. area and in Dorm 2. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) There are seven classrooms and a shop area for the facility and a 520-square foot classroom in Dorm Each classroom contains a minimum of 160 square feet with 2. X a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) The facility has a Dining Room located in its own building. Additionally, Dorm 2 has a dining area X There is a minimum of 15 square feet of space for each which is 473 square feet for 26 youth, equating to person being fed at any given time. 18 square feet/youth; 15 required. Juvenile Insp\Cycle 16-18\7054 OAYRF PHY\4-3-18 - 2 - Juv Pre-97 PHY\Form 455 (Rev. 12/30/96) ARTICLE/SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of X more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or X multipurpose space (gymnasium) for a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening X recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space Juvenile Insp\Cycle 16-18\7054 OAYRF PHY\4-3-18 - 3 - Juv Pre-97 PHY\Form 455 (Rev. 12/30/96) Board of State and Community Corrections- BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7054 FACILITY: Contra Costa County Orin Allen Youth Facility, Byron Boys Ranch TYPE: Camp RC: 100 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: 04/03/2018 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S This facility predates CYA standards and is "grandfathered" under Title 15 Section 4326. The urinals are two 6 foot ‘troughs’ and showers are group 1960 Dorm 1 Dorm Pre-1998 1 74 74 74 6 6 6 13 showers (12) and one single shower. The bathroom area is being modified for ADA compliance and to include privacy walls. BSCC staff measured the living unit as well as the 1999 Dorm 2 Dorm April-98 1 26 26 26 89' X 19' 3 2 3 1 5 classroom, multipurpose room, dayroom and dining room. Dorm 2 has 1634 square feet for 26 youth, equating to 62 square feet per youth; 50 square feet is required. The Dayroom has 945 square feet for 26 youth, equating to 36 square feet per youth; 30 square feet is required. There is also a 17.5' X 14' multipurpose room. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers Juvenile Insp\Cycle 16-18\7054 OAYRF LAS 16-18\4-3-18 - 1 - Juv LAS.dot;BOC 460(1/6/97)