Del Norte County, Juvenile Hall (2016-2018 inspection cycle)

July 6, 2018 Lonnie Reyman, Chief Probation Officer County Probation Department 450 H Street, Room 202 Crescent City, CA 95531 2016-2018 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 DEL NORTE COUNTY JUVENILE HALL BSCC # 7065 Dear Chief Reyman: The 2016/2018 biennial inspection of the Del Norte County Probation Department’s Juvenile Hall has been completed. A pre-inspection briefing was held on October 25, 2017, and the facility was inspected on May 4, 2018. A complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures Checklist, outlining applicable minimal standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the facility. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or non-compliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: • County Building Inspection by agency designated by the Board of Supervisors; • Fire authority having jurisdiction; • Local health officer; • County superintendent of schools; • Juvenile Court; and, • Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. #7065 Del Norte County Letter Page 2 Chief Reyman July 6, 2018 Scope of the Inspection The inspection consisted of a review of the Del Norte County Policy and Procedures Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth and agency partners. During the inspection, we also evaluated consistency between policy and practice. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of non-compliance with Title 15 at the Del Norte County Juvenile Hall. There were a few technical assistance recommendations made to enhance operations and provide clarity to staff expectations, including: audits of safety checks and review of forms for completion. Both of these issues are time sensitive and procedurally required to meet your policy and regulation. It is noted the Juvenile Justice Commission inspected the facility in July 2017 and January 2018; however, has declined to file either report with the BSCC or Chief Probation Officer. We requested the reports, as have you, and were advised the Commission was not going to send the reports at this time. We have determined the agency would not be held responsible for this inaction but rather, we would address the reports when submitted. Title 24, CCR Physical Plant There were no changes made to your physical plant and your rated capacity remains at 44. On the day of the inspection, your population was 9 youth in custody, as you have a self-imposed cap of 10 youth in detention due to staffing. Please see the Physical Plant Evaluation for more information. Training According to the most recent Standards and Training for Corrections (STC) audit, Del Norte County Probation is in compliance with mitigating circumstances for all relevant regulations. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed documents and logs, and found no violations of JJDPA. Refer to the Title 15 Procedures Checklist for detailed information. Summary You have made great strides from last cycle, including comprehensive policy and procedure manual updates, well documented safety checks, improved screenings at admission, active and individualized assessments and case ‘Chrono’s,’ and enriched programming. We are especially 1 BSCC reviews only those policies and procedures required by and applicable to Title 15, CCR. BSCC staff do not ‘approve’ policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, or other persons deemed appropriate for such evaluation. #7065 Del Norte County Letter Page 3 Chief Reyman July 6, 2018 impressed with your establishment of the Program Coordinator position to enhance a treatment focused environment without drawing away from youth supervision responsibilities. All of these changes have been supported by your trained and involved staff. We were also happy to see a a progressive approach to your senior and graduated students, including credit recovery and online college classes. We observed facility movement, interactions with staff and youth, active classroom involvement as well as daily activities and programming. We assessed the level of involvement with the youth during these ‘walkarounds,’ which revealed a positive atmosphere with your staff and teachers actively guiding youth. Your daily schedule is broad and focused. Staff interactions with other professionals and youth were appropriate, professional and caring. We are very impressed with the overall function and operation of Del Norte County Juvenile Hall. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. You have every reason to be proud of your Assistant Chief and her staff. This concludes our 2016-18 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Del Norte County* Chair, Juvenile Justice Commission, Del Norte County* Chair, Board of Supervisors, Del Norte County* County Administrator, Del Norte County* Katrina Jackson, Deputy Chief Probation Officer *Copies of the full inspection are available upon request or are available online at www.bscc.ca.gov #7065 Del Norte County Letter JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code:7065 FACILITY NAME: Del Norte County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Katrina Jackson, Assistant Chief Probation Officer; Juan Lobo, Teacher-Del Norte County Office of Education; Emily Johnson, DPO-Juvenile Services; Tamara Sweeney, Program Coordinator; Ingrid-Cook; Youth, Miguel-age 17 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 3-4, 2018 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION March 16, 2018 OF BUILDING AND GROUNDS X (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire February 21, 2018 clearance as required by Health and Safety Code Section X 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental Health: March 21, 2018 Health and Safety Code Section 101045; X Medical/Mental Health: June 29, 2017 Nutritional Health: September 7, 2017 (D) County superintendent of schools on the adequacy of September 26, 2017 X educational services and facilities as required in Section 1370; (E) Juvenile court as required by Section 209 of the Welfare April 25, 2018 X and Institutions Code (F) Juvenile Justice Commission as required by Section 229 The Juvenile Justice Commission inspected the of the Welfare and Institutions Code or Probation facility in July 2017, and on January 4, 2018. Commission as required by Section 240 of the Welfare and We have asked for a report, as has the Chief Institutions Code. Probation Officer; however, the JJC Chair X indicated he is unwilling to provide a report. Although required by regulation, we are not going to find the facility non-compliant due to the inaction of the Commission. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed in a letter from Chief Reyman, dated March 23, 2018. The Facility Administrator (CPO) has submitted a letter X certifying that each employee has been appointed and are qualified pursuant to the requirements of this regulation. The facility adheres to the minimum standards for the A-11 and 12 Appointment and Qualifications selection and training requirements in PC 6035 (STC compliant) as well as ensures a medical, psychological and X records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1321 STAFFING A-13, Policy Staffing The facility has self-capped the population at 10 a) There are an adequate number of personnel to carry out youth in order to meet this standard. X the facility program, to provide for safety and security of minors and staff and meet established standards and regulations. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. Juvenile Inspection.\PRO EBG\16-18 - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS b) There is sufficient staff to ensure that no required service A-13, Policy Staffing is denied. The facility has just hired a manager to oversee operations. There are 14 staff providing coverage of the 10 youth currently in custody. You created X a Program Coordinator position who is responsible for establishing and providing a significant amount of services to the youth without being part of youth supervision. c) There is a sufficient number of supervisory level staff to A-13, Policy Staffing ensure adequate supervision of all staff members. The facility has 3 supervisors and 4 senior staff. X Since the on-site inspection, the facility has hired and put in place a Facility Manager. d) There is a clearly identified person on duty who is A-13, Policy Staffing responsible for all the operations and activities and has All permanent staff are core trained except for X completed the Juvenile Corrections Officer Core Course one, who is pending core. and PC 832 training. e) There is as least one staff member present on each living A-13, Procedure 3 Staffing X unit whenever there are minor(s) in the unit. f) The facility has sufficient food services personnel A-13, Procedure 4 Staffing relative to the number and security of units including There are 2 cooks at the facility. X staff to plan menus, provide kitchen supervision, direct food preparation, train staff and maintain records. g) The facility has administrative, clerical, recreational, A-13, Procedure 5 Staffing medical dental, mental health building maintenance and Facility support staff are not part of youth other support staff for the efficient management of the X supervision. facility, and to ensure that youth supervision staff are not diverted from supervising youth. h) There is sufficient youth supervision staff to provide A-13, Policy Staffing continuous wide-awake supervision of youth, subject to X temporary variations in staff assignments, to meet special program needs. Juvenile Halls (minimum youth-staff ratio): A-13, Procedure 3, a The facility meets this regulation due to their self- a) During hours that youth are awake, one wide-awake X capped population of 10. youth supervision staff member is on duty for each 10 youth in detention. b) During hours that youth are confined to their room for A-13, Procedure 3, b the purpose of sleeping, one wide-awake youth There are 2 staff on duty during the graveyard X supervision staff member is on duty for each 30 youth shift. in detention. c) At least two wide-awake youth supervision staff A-13, Procedure 3, c members are on duty at all times, regardless of the The facility staffs one unit, Alpha, with 3 JCO number of youth in detention, unless an arrangement has X during waking hours and two on the graveyard been made for immediate backup support services for shift. emergencies. d) At least one youth supervision staff member is on duty A-13, Procedure 3, d who is the same gender as youth who are housed in the X facility. e) Personnel with primary responsibility for other duties A-13, Procedure 3, e such as administration, supervision of personnel, A-6 Introduction academic or trade instruction, clerical, kitchen or X Support staff are not part of youth supervision. maintenance shall not be classified as youth supervision staff positions. Special Purpose Juvenile Halls (minimum youth-staff There is not a Special Purpose Juvenile Hall in ratio): Del Norte County, therefore, the remainder of this a) During hours that youth are awake, one wide-awake regulation is deleted. X youth supervision staff member is on duty for each 10 youth in detention. Juvenile Inspection.\PRO EBG\16-18 - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS Camps (minimum youth -staff ratio): The Bar-O Boys Ranch closed last year so there is not a Camp in Del Norte County. The a) During the hours when youth are awake, there is a remainder of this regulation is deleted. X minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp population. 1322 YOUTH SUPERVISION STAFF Chief Reyman’s letter dated March 23, 2018, ORIENTATION AND TRAINING outlines training of staff and managers. CPO certification letter has been received and addresses the X elements of Section 1320). a) Prior to assuming any responsibilities each staff member A-15, Facility Specific Orientation (FSO) X is properly oriented to his/her duties. b) Prior to assuming responsibility for the supervision of A-15, FSO youth, each youth supervision staff member receives a New staff participate in 80 hours of facility X minimum of 40 hours of facility-specific orientation. specific training before assuming youth supervision duties. c) Prior to assuming primary responsibility for supervision A-15, FSO-#1 of youth, each youth supervision staff member A-16, 2 a-k successfully completes the requirements of the Juvenile X All permanent staff are core trained with the Corrections Officer Core Course pursuant to PC 6035. exception of one new female that started May 4, 2018. d) Prior to exercising the powers of a peace officer, staff A-15, Policy X shall complete PC 830 training. 1323 FIRE AND LIFE SAFETY C-13, Fire and Life Safety Staff complete Fire and Life Safety training in Whenever there is youth in the facility, there is at least one JCO Core. The facility also conducts mandatory wide-awake person on duty at all times who meets the monthly Safety Meetings which include elements training standards established by the Board of State and X of this regulation. Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Del Norte County Juvenile Hall Manual (JHM) A-6, Policy (A) There is a policy and procedures manual that, at a It is noted the Manual has been updated this cycle minimum, addresses all regulations that are applicable to the X to be responsive to regulation and the policies of facility. the facility. Facility administration have been diligent to address any necessary modifications or updates this cycle. (B) The manual is available to and reviewed by all A-7, Procedure 1 X employees (C) The manual is administratively reviewed at minimum A-7, Procedure 4 every two years, and updated as necessary. Deputy Chief Probation Officer Katrina Jackson X updates the manual when necessary. The last review occurred in 2017. (D) The records relating to the standards and requirements A-6, Policy set forth in these regulations are accessible to the Board of X State and Community Corrections. The manual includes: A-9, Org Chart Table of organization, including channels of communications X A-7, Manual shall include: #1 and description of job classifications; a) Responsibility of the probation department, purpose of A-6, Introduction programs, relationship to the juvenile court, the Juvenile A-7, Manual shall include #2 Justice/Delinquency Prevention Commission or X Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; b) Responsibilities of all employees; X A-8, #3 Juvenile Inspection.\PRO EBG\16-18 - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS c) Initial orientation and training program for employees; X A-8, #4 d) Initial orientation, including safety and security issues, A-8, #5 for support staff, contract employees, school and medical X B-101, Volunteers staff, program providers and volunteers; e) The maintenance of record keeping, statistics and Various sections. communication systems to ensure: efficient operation of the facility; care of minors; maintenance of minors’ X records; providing information to the court and those authorized by the court or by law, release of information regarding youth; f) Ethical responsibilities; X A-8, #7 g) A non-discrimination provision that provides that all JHM Introduction/Preface A-1 youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any chemical B-97 Use of Force, OC Spray X agents used in the facility. i) Establish procedures for collection of Medi-Cal eligibility A-8, #9 information and enrollment of eligible youth. X This is accomplished by the facility support staff when a youth is released. 1325 FIRE SAFETY PLAN C-14 Fire Suppression Preplan The facility conducts monthly safety meetings The fire safety plan includes: X which include all fire and life safety elements so a) A fire prevention plan as part of the manual policy and staff will know their responsibilities as it relates procedure; to this regulation. b) Monthly fire and life safety inspections by facility staff C-15, Inspections 1 with a two-year retention of the inspection record; X The facility modified their fire and life safety process and is current to standard. c) Fire prevention inspections as required by HSC 13146.1 C-15, Inspections 1, a (a) and (b). X The latest Fire Inspection was completed on February 21, 2018. d) An evacuation plan; X C-11 and 14 Evacuation e) Documented fire drills are conducted at least quarterly; C-16, 1 The policy indicates quarterly drills; however, the X facility exceeds regulation and completes monthly fire and earthquake drills. f) A written plan for the emergency housing of minors in C-14 and 15, Emergency Evacuation. X the case of fire; and, g) Fire suppression pre-plan in cooperation with the local C-14, Inspection 1, a fire department. X C-16, 1-7 1326 SECURITY REVIEW B-80 Security Review B-57 Inventory System Control The facility administrator annually reviews, evaluates, and B-58 Key Control documents security reviews. The review and evaluation X A Security Review memo was completed by address the internal and external security, including, but not Katrina Jackson March 22, 2018. limited to: key control, security equipment and related training. Juvenile Inspection.\PRO EBG\16-18 - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES Section C Emergency Procedures JHM Control of Firearms, Ammunition and Emergency policies and procedures include but are not Explosives in the Juvenile Hall – Title 24; limited to: escape, disturbances, and taking of hostages; Institutional Control – 1390; Bomb Threat – civil disturbances; fire and natural disasters; periodic testing 1327; Earthquake – 1327; Escape Procedures – of emergency equipment; storage, issue and use of chemical 1327; Hostage Situations – 1327; Evacuation – X agents, related security devices, and weapons and 1325; Fire – 1325; Flood – 1327; Power Outage – ammunition, where applicable; emergency evacuation plans; 1327. and, an annual review of emergency procedures for all youth An Emergency Procedures memo was completed supervision staff. by Katrina Jackson on May 4, 2018. 1328 SAFETY CHECKS C-23 Security/Safety Checks The facility completes manual and electronic Direct visual observation of each youth at least every 15 safety checks. They are audited by supervisors minutes when youth are asleep or in their rooms, confined in X after they are downloaded. We reviewed both holding cells or confined to their bed in a dormitory. All sets of safety checks at the facility and found they safety checks shall be documented with the actual time the were random and varied by staff and supervisors. check is completed. 1329 SUICIDE PREVENTION PROGRAM C-27 We reviewed two incidents involving active a) The facility has a comprehensive written suicide attempts and noted the facility was compliant prevention program developed by the health with regulation and policy. They only have 2 administrator, mental health director and facility X hours of mental health staffing Monday through administrator that includes, but is not limited to: Friday; however, in both cases the on-call mental health treatment staff responded to the facility. It was also noted after hours care is responsive to the needs of youth when contacted. b) Suicide prevention training, which may include training C-27, Policy #2 provided in accordance with Section 1322, Orientation Staff receive 8 hours of this training in core and 4 X and Training and Standards and Training for hours annually. Corrections Regulations pursuant to Penal Code 6035. c) Intake screening for suicide risk immediately upon C-27, Policy #3 confinement and prior to housing assignment. X Intake medical and mental health screening forms include inquiries into the youth’s status. d) Provisions facilitating communication among arresting C-27, Policy #3 officers, facility staff, family members, medical and X mental health personnel in relation to suicide risk. e) Guidance on housing of youth at risk of suicide. C-27, Policy #4 There is only one unit operational in the facility but room placement is a factor considered based X on the intake assessment or any behaviors which necessitate closer proximity to the staff counter and supervision f) Adequate supervision depending on level of suicide risk. X C-27, Policy #5 g) Suicide and suicide attempt intervention policies and C-27, Procedure #1 X procedures. h) Provisions for reporting suicides and suicide attempts. X C-28, Procedure #4 i) Critical incident debriefing. C-28, Procedure #5 We reviewed the documentation which showed X medical and mental health staff met with probation administration to review the two incidents in the facility. Juvenile Inspection.\PRO EBG\16-18 - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1340 REPORTING OF LEGAL ACTIONS B-75 Reporting of Legal Actions There are no pending legal actions. The facility submits a letter of notification to the Board of State and Community Corrections on each legal action X pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY C-7, Policy Death or Serious Injury of a Minor OF A MINOR WHILE DETAINED a) The administrator of the facility provides the Board of X State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. b) Written policy and procedures assure a medical and C-8, Procedure #5 and 6 operational review of each in-custody death. The review team includes the facility administrator and/or the facility X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident c) There are written policies and procedures for handling C-7, Procedure #3 deaths, suicide attempts, suicide prevention and Administration and the Juvenile Court have a notification of the juvenile court and the parent, guardian X provision for reporting incidents the Court or person standing in loco parentis, in the event of a defined as wanting to know. serious illness, injury or death. 1342 POPULATION ACCOUNTING B-73 and 74 Population and profile survey reports are submitted to the X Board of State and Community Corrections within 10 working days after the end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY B-73, Procedure a) The number of youth detained in a living unit has N/A exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. b) If required, the facility has submitted CARs/CCARs to X BSCC since the last inspection (N/A if no to the above). c) The facility is under an approved suitability plan (N/A if X no to the above). 1350 ADMITTANCE PROCEDURES B-1 Admissions and Orientation The facility has initiated additional screening X Written policies and procedures for admittance of youth criteria this cycle to obtain more detailed include the requirements of Sections 1324 and 1430. information about each youth admitted. In juvenile halls, youth are allowed access to a telephone, in B-4, 14, a, ii accordance with the provisions of Welfare and Institutions The facility has a form to document the youth’s Code Section 627 (two completed telephone calls X phone calls at intake. [parent/guardian and attorney] within an hour, at the public expense). The juvenile hall has established written criteria for B-3, 7 detention. The facility has articulated specific criteria for X detention and youth brought in by law enforcement are screened prior to booking. The juvenile camp has included policies and procedures that advise the youth of the estimated length of stay and has X developed program guidelines that include written screening criteria for inclusion and exclusion from the program. Juvenile Inspection.\PRO EBG\16-18 - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS Juvenile halls shall develop policies and procedures that B-4, Procedure #7 advise any committed youth of the estimated length of his/her X Youth are advised of their length of stay during stay. the Orientation process. 1351 RELEASE PROCEDURES B-66, Procedure #2 The facility has a structured release process that Written policies and procedures for release of youth in X includes all elements of this regulation. custody provide for: a) Verification of identity/release papers; b) Return of personal clothing and valuables; X B-66, Procedure #7 c) Notification to the minor’s parents or guardian; B-66, Procedure #2 B-23, Strategy 3. F The facility has initiated pre-release meetings as part of the youth’s counseling and casework plan X to ensure a seamless transition to services at re- entry. The 2 juvenile probation officers that supervise the youth upon release are housed at the facility. d) Notification to the facility health care provider in B-67, Procedure #9 accordance with Sections 1408 and 1437 of these X regulations, for coordination with outside agencies; and, e) Notification of school staff. X B-67, Procedure #13 f) Notification of facility mental health personnel. X B-67, Procedure #12 g) There are written policy and procedures for furlough of Youth are not furloughed from Juvenile Hall. X minors from custody. 1352 CLASSIFICATION B-9, Policy Written policies and procedures on classification of youth for X the purpose of determining housing placement in the facility provide for: a) The safety of the youth, facility staff, and the public by B-9, Policy Paragraph 2 placing youth in the appropriate, least restrictive housing There is only one unit currently being used at the X and program settings and housing assignments consider facility. Classification considerations are made the need for single, double, or dormitory assignment; for room and bunk placement. b) Consideration of facility populations and physical design B-9, Policy X of the facility; c) Classification of a youth upon admittance to the facility; B-9, Policy Paragraph 3 X B-11 and 12 d) Periodic classification reviews. B-10, Weekly The facility only detains high-risk youth based on the self-cap in place. Our review of incidents revealed the youth are not just high risk but have X a myriad of issues relating to behavior and mental health. Special programs are in place for this classification of youth and their status is reviewed and/or updated almost daily, exceeding regulation and their own policy. e) Provide that facility staff shall not separate youth from B-1 Youth Orientation and Handbook the general population or assign youth to a single B-11 NDP occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, X gender identity, gender expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). Juvenile Inspection.\PRO EBG\16-18 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION B-1 Youth Orientation The manual indicates the Orientation Process is Written policies and procedures require an orientation for completed verbally by staff and enhanced with youth prior to placement in a living area. Both written and the Orientation Handbook given to youth when verbal information are provided. Provisions are made to X detained. Youth are asked if they understand the provide accessible orientation information to all detained components of orientation and if they have any youth including those with disabilities, limited English questions. Once the youth indicates they proficiency, or limited literacy. The orientation includes: understand, they sign a form indicating their understanding. a) Facility rules and disciplinary procedures; X B-1 Youth Orientation and Handbook b) Grievance procedures; X B-1 Youth Orientation and Handbook c) Access to legal services; X B-1 Youth Orientation and Handbook d) Access to health care services; X B-1 Youth Orientation and Handbook e) Access to counseling services; X B-1 Youth Orientation and Handbook f) Access to religious services; X B-1 Youth Orientation and Handbook g) Access to educational services; X B-1 Youth Orientation and Handbook h) Information on the court process; X B-1 Youth Orientation and Handbook i) Housing assignments; X B-1 Youth Orientation and Handbook j) Availability of personal care items and opportunity for B-1 Youth Orientation and Handbook X personal hygiene; k) Correspondence, visiting and telephone use; X B-1 Youth Orientation and Handbook l) Availability of reading materials, programs, and B-1 Youth Orientation and Handbook X activities; m) Use of restraints and chemical agents; X B-1 Youth Orientation and Handbook n) Use of force; X B-1 Youth Orientation and Handbook o) Emergency and evacuation procedures. X B-1 Youth Orientation and Handbook p) Non-discrimination policy. X B-1 Youth Orientation and Handbook 1354 SEPARATION B-42-43 Separation B-10-13 Classification a) There are written policies and procedures for the Policy indicates maximum security risk youth separation of youth for reasons that include, but are not X will be confined to individual sleeping rooms in limited to, medical and mental health conditions, the unit and they will be provided with separate, assaultive behavior, disciplinary consequences and independent exercise/recreation each day if the protective custody. separation continues. b) Youth who are separated are not denied normal B-9 privileges available at the facility, except to accomplish X the objectives of the segregation. c) When the objective of the separation is discipline, Title B-28 Discipline and Due Process X 15, Section 1390 shall apply. d) A daily review of separated youth to determine whether B-9 Weekly review of all Classification. X separation remains necessary. 1355 INSTITUTIONAL ASSESSMENT AND PLAN B-64-66 Institutional Assessment and Case Plan B-64, Procedure #1 Written policies and procedures require that assessments and We reviewed case plans and noted the youth are plans be developed within 40 days after admission, for youth engaged in setting their own goals with the who are held for a period of 30 days or more. The assessment X direction of the facility staff. Staff meet weekly and plan shall be documented. with the youth and evaluate their progress, redefining goals if appropriate. All case planning is documented in the plan itself or in the Chrono notes. The assessment is a statement of the minor’s problems, which B-64, Procedure #1 includes: Identification of substance abuse history, education, X vocational, counseling, and family reunification needs. The institutional plan for adjudicated and pre-adjudicated B-64, Policy minors includes written documentation that provides for: All youth in custody for more than 14 days are X a) Objectives and time frames for the resolution of subject to this section, in practice. problems identified in the assessment; and, Juvenile Inspection.\PRO EBG\16-18 - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS b) A plan for meeting the objectives that includes a B-64, Procedure #4 description of program resources needed and individuals The staff assigned as the youth’s counselor X responsible for assuring that the plan is implemented. meets weekly to review the progress of set goals. Subsequent to adjudication, the institution plan documents: B-64, Procedure #4 a) Periodic evaluation of progress towards meeting the The assigned Counselor meets regularly with the X objectives, including periodic review and discussion of youth to review goals and progress. the plan with the youth; b) A transition or aftercare plan, subject to existing B-64, Procedure #4 resources, that is completed prior to the minor being The youth meets with the Probation Officer prior released; and, to release for transition planning. Additionally, X the facility has Pre-Release Meetings with the counselor, parent, teacher, MH staff and DPO to formalize the importance of re-entry. c) Contact with the Regional Center for the B-64, Procedure #5 Developmentally Disabled, pursuant to Section 1413. X 1356 COUNSELING AND CASEWORK SERVICES B-21-23 Counseling and Casework Services Procedures Written policies and procedures ensure appropriate B-24 to 28 Counseling Attitudes. counseling and casework services for all youth. Policies and Staff comment logs include daily entries when X procedures include: staff work with a youth, as well as chrono notes a) Assisting with personal problems or needs that may in the youth’s Caseload binder. These comments, arise; both positive and negative, are reviewed with the counselor at their weekly meeting. b) Assisting the youth requesting contact with parents, B-21, Procedure attorney, clergyman, probation officer, or other public X official; and, c) Providing services as appropriate to the population B-21, Procedure housed in the facility, and may include: substance abuse, X family crisis and reunification, counseling, public health and mental health services. 1357 USE OF FORCE B-106-110 Use of Force (UF) B-111-112 Use of OC There are written policies and procedures for the use of force, We reviewed 10 UF incidents and noted staff was X which may include chemical agents. compliant with policy and regulation. Efforts to avoid force are documented in the incident report and reviewed by facility administration. Policy indicates that force is not applied as punishment, B-106, Policy X discipline, or treatment. There are policy statements that: B-106, Paragraph 1 a) Define the term “force” and address the escalation and appropriate level of force, emphasizing the need to avoid X the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; b) Describe the requirements for staff to report the use of B-106, Paragraph 3 force and to take action to stop the inappropriate use of X force; c) Define the role, notification, and follow up procedures of B-110, Paragraph #2 Medical medical and mental health staff concerning the use of Mental health is on-site two hours a day and force; and responds if available to UF incidents. If not on X site, they are contacted when necessary to assist in evaluating any concerns of the youth’s behavior. Juvenile Inspection.\PRO EBG\16-18 - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS d) Define the training that shall be provided and required A-17, 2-e for the use of force. Such training shall include, but not Staff receive training in core and 6 hours each be limited to, known medical conditions that would year as an update to UF training. contraindicate certain types of force; acceptable chemical agents; methods of application; signs or X symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Policies and procedures address: B-108, Guidelines a) The types, levels, and application of force; B-106, Paragraph 2 Documentation documentation of the use of force; a grievance B-109, Grievance Procedure procedure; a system for investigation of the use of force X B-106, Paragraph #3 Investigation, and administrative review; and discipline for the Administrative Review and discipline for improper use of force; improper use of force. b) The specific use of physical, chemical agent, lethal, and B-107, Guidelines 1-6 non-lethal force that may, or may not, be used in the X facility; c) The limitations regarding the use of force on pregnant B-108, Levels of Defensive Force, 1 a-j youth in accordance with Penal Code Section 6030(f) X and Welfare and Institutions Code Section 222; and, d) A standardized format, time period, and procedure for B-82, Procedure #1 Reporting of Incidents reporting the use of force, including the reporting X Reports must be completed prior to the end of requirements of management and line staff. shift. 1358 USE OF PHYSICAL RESTRAINTS B 113-117 Use of Restraints (UR) Note: The provisions of this regulation do not apply to the Policy #4, a Known medical condition use of handcuffs, shackles or other restraint devices when Policy #4, b Acceptable devices used to restrain youth for movement or transportation. X Policy #4, c Immediate Med/MH Referral Policy #4, d CPR Equipment Written policies and procedures govern the use of restraint Policy #4, e Protective Housing devices. The policies address: Policy #4, f Hydration and Sanitation a) known medical conditions that would contraindicate Policy #4, f Exercising of Extremities X certain restraint devices and/or techniques; The facility uses the WRAP, hard restraints and b) acceptable restraint devices; X leg irons if an incident occurs necessitating UR c) signs or symptoms which should result in immediate as defined by regulation. We reviewed X medical/mental health referral; documentation and it was noted if restraints d) availability of cardiopulmonary resuscitation equipment; X were used, they were removed in each case within 30 minutes, most within 15 minutes. e) protective housing of restrained youth; X f) provision for hydration and sanitation needs; X g) exercising of extremities. X Physical restraints are utilized only when it appears less B-113, Policy #3 restrictive alternatives would be ineffective in controlling the X Incident reports outline all efforts by staff leading disordered behavior. up to the UR. Restraints are used only for those youth who present an B-113, Policy #2 immediate danger to themselves or others, who exhibit We reviewed incidents and noted each were due behavior that results in the destruction of property, or reveals X to the youth’s threats of or actual self-harm, the intent to cause self-inflicted physical harm. The requiring control of their movement. circumstances leading to the use of restraints are documented. Youth are placed in restraints only with the approval of the B-113, Policy #5 facility manager or designee. The facility manager may X delegate authority to place a minor in restraints to a physician. Reasons for continued retention in restraints are reviewed and B-95, 6 X documented a minimum of every hour. No incidents reviewed exceeded 30 minutes. Juvenile Inspection.\PRO EBG\16-18 - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS A medical opinion on the safety of placement and retention is B-94, 6 secured as soon as possible, but no later than two hours from Medical staff respond if at the facility or the time of placement. The youth is medically cleared for X available. continued retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for mental B-94, 6 health treatment is secured as soon as possible, but in no case X Mental health staff respond if at the facility or longer than four hours from the time of placement. available. Continuous direct visual supervision is conducted and B-95, 6 documented to ensure that the restraints are properly X Staff document the precise restraint and efforts employed and to ensure the well-being of the youth. to insure the safety and well-being of the youth. Observations of the youth’s behavior and any staff B-95, 6 interventions are documented at least every 15 minutes, with X When in restraints, the youth’s behavior is actual time recorded. documented in the incident report. All youth in restraint devices are housed alone or in a B-94, 6 specified housing area for restrained minors, with provisions X to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a B-94, 6 substitute for treatment. The affixing of hands and feet X together behind the back (hog-tying) is prohibited. The use of restraints on pregnant minors is limited in B-94, 6 accordance with Penal Code Section 6030(f) and Welfare and X Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES There is no Safety Room at the facility, therefore, the balance of this regulation is deleted. X Written policies and procedures govern the use of safety rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES B-87 and 90 X Written policies and procedures govern the search of youth, the facility, and visitors. Searches are conducted to insure the safety and security of the B-87, Purpose facility and to provide for the safety and security of the X public, visitors, youth, and staff. Searches are not conducted for harassment or as a form of B-87, Purpose discipline or punishment. Searches are conducted in a manner X that preserves privacy and dignity of the person being searched. Written procedures address each of the following: B 87, a Pat Searches X a) Intake searches B 88, d Strip Searches b) Searching youth who are returning from activities outside B88, b Facility Searches X of the living unit, court, another facility, or visiting; B 88, c Visitor Searches c) Facility searches; X B-87 Policy Cross Gender Search d) Searches of visitors; and, X There were very few strip searches at the facility. e) Cross-gender supervision of searches. It is noted staff must articulate the reason for the X search and get administrative approval prior to the strip search. 1361 GRIEVANCE PROCEDURE B-57-63 Grievances We reviewed all 27 grievances filed in 2017, There are written policies and procedures allowing any youth noting most were handled by DCPO Katrina X to appeal and have grievances resolved relating to any Jackson. Technical assistance was provided to condition of confinement. ensure youth signatures were obtained and all forms had date and time elements recorded. The policies and procedures include: B-57, Procedure #1 a) A grievance form and instructions that include provisions X for the youth to have free access to the form; Juvenile Inspection.\PRO EBG\16-18 - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS b) The option for youth to confidentially file the grievance B-57, Procedure #2 or deliver the form to any youth care supervision staff X working in the facility. c) Resolution of the grievance at the lowest appropriate The policy indicates staff should receive and staff level; resolve by end of shift if possible. Most youth, however, requested to speak with the DCPO so X the timeline was impacted. Technical assistance was provided to have staff document this to ensure they are meeting their own policy. d) Provision for a prompt review and response to grievances B-57, Procedure #3 and 7 within a specified time limit; X Policy states resolution by end of shift or within 24 hours. e) Youth may elect to be present to explain their version of B B-57, Procedure #7 a the grievance to a person not directly involved in the X circumstances that led to the grievance. f) Provision for a staff representative approved by the B-57, Procedure #7 b X facility administrator to assist the youth. g) Provision for a written response to the grievance which B-57, Procedure #8 X includes the reasons for the decisions; h) A system which provides that any appeal of a grievance B-57, Procedure #9 shall be heard by a person not directly involved in the X Procedure states next business day. circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are Department Administrative Manual Section addressed and documented within a specified time frame, X regarding staff and citizen complaints. whether or not those concerns are associated with a grievance. 1362 REPORTING OF INCIDENTS B-82 Reporting of Legal Incidents A written report of all incidents, which resulted in physical harm, serious threat of physical harm, or death to an X employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO B-44-45 DNA Samples and Palm Prints COLLECT DNA SPECIMENS, SAMPLES, The facility has a policy and process to collect IMPRESSIONS DNA by force but does not do so in practice. The youth is returned to Court if they refuse. Pursuant to Penal Code Section 298.1, policy and X procedures describe the use reasonable force to collect DNA samples from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. Policy and procedures address: B-45, 7 a) Documentation of efforts to secure voluntary compliance, including an advisement of the legal X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. b) Documentation of supervisory knowledge of the above B-45, 7 X and authorization to use force. If the use of reasonable force includes cell extraction, the B-45, 7, a extraction shall be videotaped and retained by the X department. (Consult with County Counsel regarding statutes applicable to your department.) Juvenile Inspection.\PRO EBG\16-18 - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM B-47, Education The County Board of Education provides for the administration and operation of juvenile court schools in X conjunction with the Chief Probation Officer or designee. Policies and procedures ensure communication and coordination between educators and probation staff. Facility Manager shall request an annual review of the An Educational Evaluation was completed by Jeff education program by the superintendent of schools. This Harris, the Del Norte County Office of Education annual review of each required element of the program from Superintendent, on September 26, 2017. the Superintendent of Schools has been received along with a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance. This review X cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be made The school works with youth eligible for credit X available to all eligible youth. catch-up. Supplemental instruction shall be afforded to youth who do The CASHEE is no longer a requirement to not demonstrate sufficient progress towards passing the X receive a diploma. CAHSEE as set forth in the ED Code. The facility school program complies with the State Students attend the minimum of 240 education Education Code (Note: The Education Code currently minutes plus one hour of PE, large muscle requires a 240-minute school day.) Youth are delivered to X exercise. their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall Facility staff incorporate school and facility rules behavioral management plan, with school staff advised of in the classroom, following the procedure for X administrative decisions that may affect the educational listed behaviors in 1390. programming. Expulsion/suspension follows the due process safeguards in Both are incorporated into the discipline process. the education code, including the rights of students with X special needs. Policies and procedures address the rights of any student who There have been no incidents involving the youth has continuing difficulty completing the school day. X not completing the school day, especially with low population, during this cycle. There are provisions for individuals with special needs that A resource specialist is included in the program include educational instruction for youth in high security or to assist with youth having special education other special units, compliance with applicable statutes for X needs. special education, and, provision for non-English speaking youth and those with limited English-speaking skills. Youths are enrolled in school no later than three (3) days after B-47, 3 X admission. The school conducts an educational screening and completes B-48, 5 X an education plan within 5 days. If a youth is detained, the school requests the youth’s records B-48, 6 from his/her prior school to ensure that the educational plan is X appropriate. 1371 RECREATION AND EXERCISE B-73-75 Recreation and Exercise There are policies and procedures for recreation and exercise X of youth with the intent to maximize the time youth are out of their rooms/off their bunks. Juvenile Inspection.\PRO EBG\16-18 - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS There is the opportunity for a minimum of three hours of B-73, Policy Paragraph #1 recreation, programs and exercise 3 hours a day during the Youth are afforded a full and robust daily living week and five hours a day each Saturday, Sunday and other schedule which incorporates activities and non-school days. At least one hour shall be an outdoor X programming. A Program Specialist is activity. responsible for scheduling programs and ensuring youth receive all aspects of the established curriculum. The recreation and exercise schedule is posted in the living B-73, Policy Paragraph #1 X units. The schedule is posted in the living unit. Recreation shall include the opportunity for at least one hour B-73, Policy Paragraph #2 of daily access to unscheduled activities such as reading, X television, radio, music games etc. The activities are supervised and include orientation and coaching of youth. Programs shall include social awareness programs as outlined B-73, Policy Paragraph #2 X in Section 1378. All youth shall be provided with the opportunity for at least B-73, Policy Paragraph #3 X one hour of large muscle activity each day. That one hour of exercise is suspended only upon a written B-73, Policy Paragraph #3 finding by the administrator/manager that the youth X represents a threat to the safety and security of the facility. The administrator/manager may suspend for a period not to B-74, Paragraph #1 X exceed 24 hours access to recreation and programs 1372 RELIGIOUS PROGRAM B-80 Procedure 1 Religious Contact The facility administrator provides access for voluntary participation in religious services and/or religious counseling X at least once a week. A youth is allowed to participate in other program activities if he/she elects not to participate in religious programs. Religious programs provide for: religious services, B-80, Procedure 2 and 4 X availability of clergy, and availability of religious diets. 1373 WORK PROGRAM B-76 Although youth do not leave the grounds for There are written policies and procedures for assigning youths work details, they are involved in special X to work programs, which are meaningful, constructive, and assignments throughout the facility. related to vocational training or increasing a youth’s sense of responsibility. 1374 VISITING B-99, Policy 3 X There are written policies and procedures for visiting that include provision for special visits. Youths are allowed visits by parents, guardians, or persons B-99, Policy 1 and 2 standing in loco parentis, at reasonable times. Opportunity X for visiting is at least two hours per week. Visits are supervised, but conversations are not monitored B-99, Policy 4 X unless there is a security or safety need. 1375 CORRESPONDENCE B-18 and 19 X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that youth B-18, Policy X may send or receive; b) Youth may send special mail and two letters per week B-18, Policy X postage-free; Juvenile Inspection.\PRO EBG\16-18 - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS c) Youth may correspond confidentially with state and B-18, Procedure 1 federal courts, any member of the State Bar or holder of public office, and the Board of State and Community X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential B-18, Incoming and Outgoing correspondence described above, may be read by staff only when there is reasonable cause to believe facility X safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS B-98-99, Telephone Access X There are written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES B-8-9 Access to Legal Services X Written procedures ensure the rights of minors to have access to the courts and legal services include: a) Access, upon request by the youth, to licensed attorneys B-8, Policy X and their authorized representatives; b) Provision for confidential consultation with attorneys; B-8, Policy X and, c) Unlimited postage paid legal correspondence and cost- B-8, Purpose X free telephone access as appropriate. 1378 SOCIAL AWARENESS PROGRAM B-94 Social Awareness Programs The facility has several Evidence Based Programs The County Board of Education or the Chief Probation facilitated by the Program Coordinator including: Officer provides programs designed to promote social Moral Recognition Therapy (MRT). Coping with awareness and reduce recidivism. The programs consider the Anger and Seeking Safety. The facility also needs of male and female youth and may include: victim provides the 12 Step Program, Character Based X awareness; conflict resolution; anger management; parenting Ethics; Parenting Education, Dating Violence, skills; appropriate gender specific programming; juvenile Drug and Alcohol Counseling, and United Indian justice; self-esteem; building effective decision-making skills; Health Services, all provided by Community and, other topics that suit the needs of the youth. volunteers. Lastly, County Mental Health provides individual and crisis counseling to youth as necessary. The agency responsible for providing the programs conducts A Social Awareness Review memo was a written annual review to ensure that the program content is X completed by Deputy Chief Katrina Jackson on current, consistent and relevant to the population. January 18, 2018. 1390 DISCIPLINE B-29-32 Purpose X There are written policies and procedures for the discipline of minors that promote acceptable behavior. Discipline is imposed at the least restrictive level that B-29, Policy Paragraph #2 promotes the desired behavior. X B-30 Bold Print Discipline does not include corporal punishment, group B-30 Bold Print punishment, physical or psychological degradation or X deprivation of the following: a) Bed and clothing; X B-30, Rights a b) Daily shower, access to drinking fountain, toilet and B-30, Rights b X personal hygiene items, and clean clothing; c) Full nutrition; X B-30, Rights c d) Contact with parent or attorney; X B-30, Rights d e) Exercise; X B-30, Rights e f) Medical services and counseling; X B-30, Rights f g) Religious services; X B-30, Rights g h) Clean and sanitary living conditions; X B-30, Rights h Juvenile Inspection.\PRO EBG\16-18 - 15 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS i) The right to send and receive mail; and, X B-30, Rights i j) Education. X B-30, Rights j There are established rules of conduct and disciplinary B-30, 3 Rules of Conduct penalties to guide the conduct of youth. The rules and B-30, 4 Disciplinary Alternatives penalties, which include both major violations and youth violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS B-32-35 We reviewed 11 incidents involving Discipline X There are written policies and procedures for the documentation and noted the overall process is administration of discipline that include: fair and consistently applied. a) Designation of personnel authorized to impose discipline B-32, 5, a X for violation of rules; b) Prohibiting discipline from being delegated to any youth; X B-30, 3 c) Definition of major and minor rule violations and their B-30, 3 X consequences, due process requirements; d) Minor rule violations may be handled informally by B-31 Minor Rules counseling, advising the youth of expected conduct or imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; Major rule violations may include withdrawal from group B-32, 5 a activities for 24 hours or more or extension of time in The facility documents any incident involving custody. Major rule violations and the discipline process removing a youth from programming by shall be documented and require the following: removing the opportunity for free time. It is noted the youth receive required elements for T15 X and policy. We provided technical assistance regarding the ‘Room Rest” language and to ensure all youth were afforded programs and activities with the group as soon as and as often as possible. a) Written notice of violation prior to a hearing; X B-32, 5 a b) Hearing by a person who is not a party to the incident; X B-32, 5 b c) Opportunity for the youth to be heard, present evidence B-32, 5 b X and testimony; d) Provision for minor to be assisted by staff in the hearing B-32, 5 b X process; and, e) Provision for administrative review. B-32, 5 c X All Due Process is reviewed and signed by administration. f) Violations that result in a removal from camp or commitment program, but not a return to court will X follow the due process provisions in subsection (e) above. Juvenile Inspection.\PRO EBG\16-18 - 16 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON- REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile Violation X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated Violation X from minors. Adult inmates from an adult facility (e.g. inmate workers or Violation “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. Juvenile Inspection.\PRO EBG\16-18 - 17 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7065 FACILITY NAME: Del Norte Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: X 2001: 2003: OTHER: CONSULTANT: Elizabeth Gong DATE: May 3, 2018 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Lockers are located in the vehicle sally port and visitor lobby. X Contains a weapons locker as specified in these regulations. Contains a secure room for the confinement of minors There is a secured waiting area for booking and pending admission to JH. three holding cells. Provides access to a shower. X Provides a secure vault or storage space for minor's The youth’s valuables are placed in cloth valuables. envelopes and then stored in a locked cabinet in X the booking control room. Youth personal property/clothing is placed on hangers and stored in the property room. Provides telephone access to minors. X Phone installed in the waiting area. Provides staff access to hot and cold running water. X Locked Holding Room (1.2) Capacity of each secure holding room is two. The secured booking area has a rated capacity of six. X Contains a minimum of 15 square feet of floor area per minor. Provides no less than 45 square feet of floor area. X Contains seating to accommodate all minors as specified in The holding rooms have one four-foot concrete these regulations. bench installed in each cell. The secured booking X area has one six-foot concrete bench installed which seats 4, and supplemental seating is provided with plastic chairs. 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking X fountain unless a procedure is in effect to provide access. Maximizes staff visual supervision. X The holding room doors have a view panel. 03: Outward swinging or lateral sliding door required. X Natural Light (1.3) There are skylights in the dayrooms (Pod A has 2, Pod B has 2 and Pod C has 1.) These provide Visual access to natural light is provided in locked sleeping X sufficient natural light into the sleeping rooms. rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When X doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. 7065 Del Norte JH PHY\5-3-18 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures. 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms. Single Occupancy Sleeping Rooms (1.7) The rooms in each pod are irregularly shaped. However, the ceiling height meets/exceeds the 98: Minimum of 63 square feet of floor area and a clear requirement. X ceiling height of eight feet. 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Double Occupancy Sleeping Rooms (1.8) The rooms in each pod are irregularly shaped. However, the ceiling height meets/exceeds the X Minimum of 100 square feet floor area, a clear ceiling requirement. height of eight feet, and a minimum width of seven feet. 98: A door view panel is constructed of security glazing The double occupancy cell doors contain two and is a maximum of 144 square inches. X view panels. 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Dormitories (1.9) There are no dorms at this facility, therefore, the X balance of the regulation is deleted. Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, Individual sleeping rooms contain combo units, X drinking fountains and showers. which are adjacent to dayroom areas. Physical Activity and Recreation Spaces (NA SPJH; The facility rated capacity is 44. 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 7065 Del Norte JH PHY\5-3-18 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: Facilities with a capacity of 41 to 100 minors have a The application of 2001 standards is less minimum of 9,000 square feet dedicated indoor- restrictive, requiring 225 square feet per minor up outdoor space, plus a field area. The field area to 61,650 square feet. The square footage contains a minimum of one acre with a minimum requirement for 44 minors is 9900. The yard X dimension of 100 feet. exceeds 15,000 square feet, therefore allowing 01: Facilities with a capacity of 41-274 minors have a adequate space to meet the regulation. 41-274 minors, 225 square feet per minor up to 61,650 square feet. minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space The facility is inspected to the 2001 regulations. is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space. A portion of the dedicated physical activity and recreation The facility is inspected to the 2001 regulations. space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension X less than 40 feet. Outdoor recreation area lighting allows for evening The outside lighting consists of exterior wall activities and provides security. mounted lights. The facility has a very large X inside gym that is used during inclement weather and for evening activities. Academic Classrooms (NA SPJH; 1.12) There are two classrooms that can each accommodate 20 youth, however regulations in Classrooms are designed for a maximum of 20 minors. X place at the time of construction allow for classrooms in the dayroom, which allows for a rated capacity of 44. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that X allows for immediate response to emergencies. Safety Room (1.13) There is no Safety Room at the facility, therefore, X the balance of the regulation is deleted. Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; Medical storage supplies are kept in the lockable X cabinets in the nurse’s office. 7065 Del Norte JH PHY\5-3-18 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Not less than 144 square feet floor space with no single X dimension less than seven feet; Hot and cold running water; and, X Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Youth eat in the dayrooms. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same X room, unless there is an appropriate visual barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) The main property room and storage space available in the pods are sufficient for compliance There is a minimum of 80 cubic feet of storage space per X with this regulation. All of these areas combined minor for institutional clothing, bedding, supplies and exceed the required cubic feet of storage space activity equipment, in one or more storage rooms. needed for the population. Personal Storage (1.19) The main property room has approximately 1569 cubic feet (18.6’ x 9.7’ x 8.7’). X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding X rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire X and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). 7065 Del Norte JH PHY\5-3-18 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Confidential Interview Room (1.24) There are two rooms off the main corridor used for interviews. One is approximately 100 sq. ft. Contain a minimum of 60 square feet of floor area and X The other doubles as a mental health provide for confidential consultation with minors. office/consultation room, and is approximately 125 square feet. There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. Court Holding Room for Minors (1.26) There are no Court Holding Rooms at the facility, X therefore, the balance of the regulation is deleted. Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without A view panel was added to the shower located on mitigating staff's ability to supervise. the mezzanine in Pod C. The view panels have a sliding panel mechanism to block the view when X gender issues arise. The sliding panels are acceptable devices provided they are not closed at all times preventing supervision. Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a X pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less X than 36 inches apart. Lighting (2.6) Not measured. Lighting appeared sufficient to There is at least 20 foot-candles (216 1x) of illumination at allow for reading. desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility The night lighting has been adjusted in the rooms and is conducive to sleep. X to provide a dimmer light during the sleeping hours. Padding (2.7) There are no padded rooms in the facility, X therefore, the balance of the regulation is deleted. 7065 Del Norte JH PHY\5-3-18 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Seating (2.8) Seating is designed for the level of security. When bench X seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each X with their own locking device. Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements X of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7065 Del Norte JH PHY\5-3-18 - 6 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7065 FACILITY: Del Norte Juvenile Hall TYPE: JH RC: 44 CONSULTANT: Elizabeth Gong DATE: May 3, 2018 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Reception/Booking – shower in receiving area Holding 1997 3 2 6 47.4 Sq. Ft 1 - 1 1 - Note: Each secure holding room has a four-foot concrete bench. Holding 1997 1 6 6 11.5’ x 7.9’ - - - - - Note: Non-secure holding room contains phone, six-foot concrete bench (seats four). Pod A – General Population Double 1997 12 2 2 24 Irregular shape 1 - 1 1 *4 Note: This Pod was not occupied during the inspection. *Four showers on the lower level and six tables (4 seats each) in the dayroom. Pod B – Maximum Security Single 1997 10 1 1 10 Irregular shape 1 - 1 1 *4 Note: One cell on lower level is handicap accessible. Two showers on the lower level; one is handicap accessible. Three tables (4 seats each) in the dayroom. Pod C – Treatment Program Double 1997 5 2 2 10 Irregular shape 1 - 1 1 *4 Note: This pod was not occupied during the inspection. *Two showers in unit, one on the lower level and one on the mezzanine. Three tables (4 seats each) in the dayroom. The facility has a self-imposed cap on population at 10 youth. There are two classrooms, rated at twenty students each, located within a secure perimeter. Regulations in place at the time of construction allow for a classroom in the day room, which supports the rated capacity of 44. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7065 Del Norte JH LAS\5-3-18 - 1 - J460 LAS JUV-05.dot (8/05)