Del Norte County (2018-2020 inspection cycle)

August 31, 2020 Lonnie Reyman, Chief Probation Officer Del Norte County Probation Department 450 H Street, Room 202 Crescent City, CA 95531 DEL NORTE COUNTY JUVENILE HALL 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Reyman: On May 27, 2020, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2018/2020 Biennial Inspection of the Del Norte County Juvenile Hall via a desk audit. To prepare for this inspection, a pre‐inspection briefing was held on April 24, 2019. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. Due to the coronavirus pandemic and the issuance of statewide and local shelter‐in‐place orders, BSCC staff were prohibited from traveling and unable to complete on‐site inspections from March 16 through June 30, 2020, the end of the 2018/2020 biennial inspection cycle. BSCC staff conducted virtual inspections via desk audit of all facilities originally scheduled for inspection during this time. Desk audits are comprised of a comprehensive review of all applicable policies and procedures and documentation (where available). BSCC staff intend to conduct comprehensive on‐site inspections of all local detention facilities as soon as travel restrictions are lifted. We reviewed your updated Policy and Procedures Manual1; all Local Inspections; annual reviews of Security and Emergency practices; and, documents and forms used by the agency. The documentation specific to your high-risk incidents were assessed to ensure compliance with regulation and policy. The BSCC inspection report consists of this transmittal letter and the attached Title 15 Procedures checklist. We are including the PHY and LASE for your information only; as your staff indicated that there were no changes since the 2016-2018 Inspection. Compliance is indicated by policy and/or documentation review. Please refer to the Title 15 Procedures Checklist for a summary of relevant minimum standards, indication of compliance or noncompliance, and information used to determine compliance. Mandatory Local Inspections 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures; nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7065 Del Norte JH/18-20 Chief Reyman Del Norte County P. 2 In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: County Building Inspection by agency designated by the Board of Supervisors; Fire authority having jurisdiction; Local health officer; County superintendent of schools; Juvenile Court; and, Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Operations We reviewed a sampling of incident reports, grievances, admission/classification documentation, separation/room confinement incident reports and disciplinary reports/findings to ensure compliance with newly implemented Title 15 Regulations and to ensure procedures and process were consistent. Policy revealed minor issues with consistency; however, overall the forms and practices have been improved through administrative audit to show a pattern and practice of compliance with both policies and Title 15. With the implementation of significant changes to Title 15 regulations this cycle, it is important to note the Del Norte County Probation Department implemented Lexipol policies. Because the Lexipol manual provided policy only, the agency had to develop or incorporate existing procedures to meet compliance in several areas, posing a challenge during virtual inspection. Staff were diligent in addressing concerns with regard to omissions, having to provide modifications and subsequent staff training to ensure each had a good understanding of the impact to operations. This took a great deal of time and effort by the Facility Manager Jordan Anderson in terms of implementation but overall, the process to facilitate necessary changes and additions to policy and procedures was well done. Del Norte has a significant list of structured and unstructured programs for youth in detention for such a small county. The schedule of daily activities is full and includes a treatment focused service delivery. We noted the use of interventions and responses to the very few high-risk situations were well documented and articulated the necessary components of regulation. Grievances, use of force, use of restraints, room confinement and due process are rare at the facility, as noted in the Procedures checklist. We noted when these high-risk incidents did occur, staff responded per policy; documenting the communication with supervisors and youth. Education The Del Norte County Office of Education (DNCOE) operates the Elk Creek School which provides education services to youth in detention. It is significant to clarify that Del Norte is one of two counties that have continued to provide on-site instruction during the pandemic. Education instruction exceeds required minutes each day and youth are provided vocational programming from the Paxton-Patterson or College Prep for enrollment online if post-secondary education is necessary. The annual evaluation completed by the Del Norte Superintendent documented effective communication with all probation, community and school partners. More recently, students have access to community 7065 Del Norte JH 18-20 Chief Reyman Del Norte County P. 3 college programs, use of technology in the classroom and the Vocational Education program facility by school staff. Programming Del Norte Juvenile Hall houses youth that meet the agency’s initial criteria for detention or those ordered detained by the court. We noted an increased level of services this cycle, offered through collaborative partnerships, outside volunteers and probation staff. The admission process includes the MAYSI and DRAI, providing much insight on classification and housing decisions. The agency Institution Assessments and Case Plans are in a narrative format, resulting in individualized assessments of the youths needs and risks identified through conversations with the youth throughout their stay. Youth are afforded evidence-based programming and group activities in a very busy daily schedule. Structured programs include: Moral Recognition Therapy (MRT), Coping with Anger and Seeking Safety are the structured and evidenced based options. Youth are afforded AA/12 Step Program, Parenting Education, Dating Violence Drug and Alcohol Counseling and Remi Vista – a mental health specialist. Staff also facilitate unstructured programming. Additionally, Behavior Health is now on-site two hours a day, five days each week, providing crisis intervention counseling and weekly individual counselling when appropriate or needed. Title 15, CCR Minimum Standards During the desk audit process, we offered technical assistance and made best-practice recommendations to Mr. Anderson to assist or enhance operations for future compliance inspections, given the changes to regulations this cycle. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are much appreciated and as indicated, we look forward to mirroring procedures to policy for an easy to read manual in order to better assist staff in understanding their role in supervising the youth in your care. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, there are no outstanding items of noncompliance at the Del Norte County Juvenile Hall and there is no corrective action required. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 44 youth in Detention. It is noted you have self-capped your capacity to 10 youth this cycle. Training The most recent Standards and Training for Corrections audit reports that the Del Norte County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. 7065 Del Norte JH 18-20 Chief Reyman Del Norte County P. 4 We are very impressed with the overall operation and administration of the Del Norte County Juvenile Hall program. We would like to thank you and compliment Mr. Anderson for his dedication, thoroughness and responsiveness. This concludes our 2018-2020 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together, especially when we are able to conduct an on-site inspection in the coming 2020-2022 Inspection Cycle. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Del Norte County* Chair, Juvenile Justice Commission, Del Norte County* Chair, Board of Supervisors, Del Norte County* County Administrator, Del Norte County* Jordan Anderson, Facility Manager, Del Norte County Probation Department *Copies of full inspection are available upon request and at BSCC.CA.GOV 7065 Del Norte JH 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7065 FACILITY NAME: Del Norte Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Jordan Anderson, Facility Manager – All correspondence was via email or telephone only. FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 27, 2020 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND Policy 107.3.2 EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, This policy outlines the specific inspections each juvenile facility administrator shall obtain a required below. documented inspection and evaluation from the following: (A) County building inspection by agency designated by 2018: March 16, 2018 the Board of Supervisors to approve building safety; ☒ ☐ ☐ 2019: May 21, 2019 (B) Fire authority having jurisdiction, including a fire June 22, 2020 clearance as required by Health and Safety Code ☒ ☐ ☐ Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with 2018: Health and Safety Code Section 101045; Environmental Health March 21, 2018 Medical/Mental Health June 6, 2018 Nutritional Health October 16, 2018 ☒ ☐ ☐ 2020: Environmental Health July 9, 2020 Medical/Mental Health July 21, 2020 Nutritional Health September 15, 2020. (D) County superintendent of schools on the adequacy 2018: October 11, 2018 of educational services and facilities as required in ☒ ☐ ☐ 2019: October 18, 2019 Section 1370; (E) Juvenile court as required by Section 209 of the 2018: April 25, 2018 Welfare and Institutions Code ☒ ☐ ☐ 2019: November 7, 2019 (F) Juvenile Justice Commission as required by Section 2019: May 9, 2019 229 of the Welfare and Institutions Code or 2020: February 6, 2020 ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7065 Del Norte JH PRO 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed BSCC Note: Compliance with this section is in a memorandum completed by Chief determined by receipt of the Chief Probation Officer’s Probation Officer Lonnie Reyman dated certification letter confirming that all elements of June 3, 2020. regulation are met. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, 1200.2 Policy ⁋ 2 skills and abilities appropriate to their job ☒ ☐ ☐ 1200.7 Employment Standards classification and duties in accordance with applicable civil service or merit system rules; Procedure 1320, 1-a (2) require a medical evaluation and physical 1200.4 (i) examination including tuberculosis screening test Procedure 1320, 1-c and evaluation for immunity to contagious illnesses ☒ ☐ ☐ of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 1200.4 Selection Process and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new 1200.4 (g) employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- 307 Volunteers employees of the facility, who may be present at the 310 Support Personnel facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the Procedure 1320, Non-Employees facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 200.8 Staffing Plan; 217 Staffing Plan Each juvenile facility shall: 7065 Del Norte JH PRO 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to 217.3.1 (a) carry out the overall facility operation and its programming, to provide for safety and security of ☒ ☐ ☐ youth and staff, and meet established standards and regulations; b) ensure that no required services shall be denied 217.3.1 (a) because of insufficient numbers of staff on duty ☒ ☐ ☐ absent exigent circumstances; c) have a sufficient number of supervisory level staff to 217.3.1 (b) ensure adequate supervision of all staff members; ☒ ☐ ☐ 220 Supervision Staffing Levels d) have a clearly identified person on duty at all times 217.3.1 (c) who is responsible for operations and activities and ☒ ☐ ☐ has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living 201.4 Staff Positioning; 217.3.1 (e) ☒ ☐ ☐ unit whenever there are youth in the living unit; f) have sufficient food service personnel relative to the Procedure 1321, 4 number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☐ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, 201.3.1 medical, dental, mental health, building Procedure 1321, 5 maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☐ ☐ management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide 217.3.1 (f) continuous wide-awake supervision of youth, subject to temporary variations in staff assignments ☒ ☐ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) 201.3 ⁋ 2 (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ The facility has a 1:10 staffing ratio during awake youth supervision staff member on duty for waking hours. each 10 youth in detention; 7065 Del Norte JH PRO 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their 201.3 ⁋ 2 room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ The facility has a 1:30 staffing ratio during youth supervision staff member on duty for each sleeping hours. 30 youth in detention; (C) at least two wide-awake youth supervision staff 201.3 ⁋ 3 members on duty at all times, regardless of the number of youths in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty 201.3 ⁋ 3 who is the same gender as youth housed in the ☒ ☐ ☐ 217.3.1 (d) facility. (E) personnel with primary responsibility for other 201.3.1 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7065 Del Norte JH PRO 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF 300 Member Orientation ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; ☒ ☐ ☐ 300.3 Bullet 6 (2) scope of decisions they shall make; ☒ ☐ ☐ 300.3 Bullet 13 (3) the identity of their supervisor; ☒ ☐ ☐ 300.3 Bullet 7 and 8 (4) the identity of persons who are responsible to 300.3 Bullet 8 ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond 300.3 Bullet 8 ☒ ☐ ☐ their responsibility; and 7065 Del Norte JH PRO 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) ethical responsibilities. ☒ ☐ ☐ 300.3 Bullet 2 (b) Prior to assuming any responsibility for the 300.3.1 Youth Supervision Orientation supervision of youth, each youth supervision staff The 40 hours of Orientation for new youth member shall receive a minimum of 40 hours of supervision staff includes a Four Phase facility-specific orientation, including: ☒ ☐ ☐ internal process to determine competency for the position. The new staff is assigned a Training Officer who assists and evaluates progress. (1) individual and group supervision techniques; ☒ ☐ ☐ 300.3.1 Bullet 1 (2) regulations and policies relating to discipline and 300.3.1 Bullet 2 rights of youth pursuant to law and the ☒ ☐ ☐ provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ 300.3.1 Bullet 3 (4) suicide prevention and response to suicide 300.3.1 Bullet 4 ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation 300.3.1 Bullet 5 techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing 300.3.1 Bullet 10 ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of 300.3.1 Bullet 6 ☒ ☐ ☐ emergencies; (8) routine security measures, including facility 300.3.1 Bullet 11 ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to 300.3.1 Bullet 7 ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ 300.3.1 Bullet 8 (11) fire/life safety training ☒ ☐ ☐ 300.3.1 Bullet 9 (c) Prior to assuming sole supervision of youth, each 302.4 Minimum Training Requirements ⁋ 1 youth supervision staff member shall successfully complete the requirements of the Juvenile ☒ ☐ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer 302.4 Minimum Training Requirements ⁋ 2 youth supervision staff shall successfully complete ☒ ☐ ☐ training pursuant to Section 830 et seq. of the Penal Code. 7065 Del Norte JH PRO 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY All youth supervision staff are core trained within one year of hire. There is always a Whenever there is a youth in a juvenile facility, there cored staff on duty that has completed the shall be at least one wide awake person on duty at all ☒ ☐ ☐ standards of fire and life safety. times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL 103 Detention Manual All facility administrators shall develop, publish, and 103.3 Responsibilities implement a manual of written policies and procedures 103.5 Distribution of the Manual that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made 104 Post Orders available to all employees, reviewed by all employees, ☒ ☐ ☐ and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 100.7.1 Organization Chart communications and a description of job ☒ ☐ ☐ 105.1 Administrative Communications classifications; (b) responsibility of the probation department, purpose DNC Policy Manual Preface: Purpose of of programs, relationship to the juvenile court, the Juvenile Hall p. 4 and 5 Juvenile Justice/Delinquency Prevention ☒ ☐ ☐ Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; 100.4 Facility Manager Responsibilities 100.5 Juvenile Corrections Officer Responsibilities ☒ ☐ ☐ 103.3.1 Command Staff 103.3.2 Other Personnel (Line and Supervisory Staff) (d) initial orientation and training program for 300 Orientation employees; ☒ ☐ ☐ 302 Training 7065 Del Norte JH PRO 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) initial orientation, including safety and security 306 Health Care Training issues and anti-discrimination policies, for support 306.5 Training for all Members who have staff, contract employees, school, mental/behavioral contact with Youth health and medical staff, program providers and volunteers; 307 Volunteers/Training ☒ ☐ ☐ 310 Support Personnel Training This training includes numerous components any person on-site should know or recognize for youth or other person safety. (f) maintenance of record-keeping, statistics and 103.3.2 ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Procedure 1324, 6-a (2) legal and proper care of youth; ☒ ☐ ☐ 101.2 Authority and Legal Assistance Policy (3) maintenance of individual youth's records; ☒ ☐ ☐ 208.3 Record Maintenance (4) supply of information to the juvenile court and 208.2 Youth Record Policy ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ 208.4 Release of Youth Records (g) ethical responsibilities; 1202.5.2 Personnel ☒ ☐ ☐ Introduction to Department Manual – Code of Ethics (h) trauma-informed approaches; Introduction to the Department Manual – ☒ ☐ ☐ Purpose of Detention (i) culturally responsive approaches; Introduction to the Department Manual – ☒ ☐ ☐ Purpose of Detention (j) gender responsive approaches; Introduction to the Department Manual – ☒ ☐ ☐ Purpose of Detention (k) a non-discrimination provision that provides that all Introduction /Preface to the Manual youth within the facility shall have fair and equal 608.2 Youth Non-Discrimination Policy access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; 7065 Del Norte JH PRO 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (l) storage and maintenance requirements for any Procedure 1324, Section 9 chemical agents related security devices, and ☒ ☐ ☐ weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Procedure 1324, Section 10 Cal eligibility information and enrollment of eligible ☒ ☐ ☐ youth; and, (n) establishment of a policy that prohibits all forms of 305 PREA Training sexual abuse, sexual assault and sexual harassment. This training is for all staff, volunteers and The policy shall include an approach to preventing, contracted persons who may come into detecting and responding to such conduct and any ☒ ☐ ☐ contact with youth. retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 400 Facility Emergencies The facility administrator shall consult with the local fire 402 Fire Safety ☒ ☐ ☐ department having jurisdiction over the facility, or with Del Norte JH Emergency Procedures Manual the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the 402.3 (b) ☒ ☐ ☐ manual of policy and procedures; b) monthly fire and life safety inspections by facility 402.3 (c) staff with two- year retention of the inspection ☒ ☐ ☐ record; c) fire prevention inspections as required by Health The last facility fire inspection was ☒ ☐ ☐ and Safety Code Section 13146.1(a) and (b); completed on June 22, 2020. d) an evacuation plan; ☒ ☐ ☐ 404 Emergency Evacuation e) documented fire drills not less than quarterly; ☒ ☐ ☐ 402.3 (e) f) a written plan for the emergency housing of youth in 400.12 Emergency Housing of Youth the case of fire; and, ☒ ☐ ☐ Youth would be transferred and housed at the Humboldt County Juvenile Hall. g) development of a fire suppression pre-plan in 402.3 Fire Suppression Pre-Planning ☒ ☐ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW 102.5 (f) Security Review Each facility administrator shall develop policies and Facility Manager Jordan Anderson procedures to annually review, evaluate, and document ☒ ☐ ☐ completed a Security Review memo on April security of the facility. The review and evaluation shall 24, 2019 and May 25, 2020. include internal and external security, including, but not limited to, key control, equipment, and staff training. 7065 Del Norte JH PRO 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES 221 Emergency Plan The facility administrator shall develop facility-specific 400 Facility Emergencies policies and procedures for emergencies that shall Procedure 1327 include, but not be limited to: ☒ ☐ ☐ Policy designates a review of the plan every 2 years. Procedures provides staff with the process in the event of any of the following emergencies. (a) escape, disturbances, and the taking of hostages; 400.6 Response to Disturbances ☒ ☐ ☐ 400.8 Hostages 400.9 Escapes (b) civil disturbance, active shooter and terrorist attack; 400.7 Riots ☒ ☐ ☐ 400.10 Civil Disturbances Procedure 1327 (c) fire and natural disasters; ☒ ☐ ☐ 400.3 Procedure (e) (Facility Emergencies) (d) periodic testing of emergency equipment; ☒ ☐ ☐ 403.3.1 Preventative Maintenance (e) emergency evacuation of the facility; and ☒ ☐ ☐ 404 Emergency Evacuation (f) a program to provide all youth supervision staff 221.8 Annual Training of Emergency Plan with an annual review of emergency procedures. 400.13 Annual Review of Emergency ☒ ☐ ☐ Procedures 400.14 Annual Training of Emergency Procedures 1328 SAFETY CHECKS 506.3 Safety Checks The facility administrator shall develop and implement We reviewed a sampling of the agencies policy and procedures that provide for direct visual hand-written safety checks, including the observation of youth at a minimum of every 15 minutes, first day of the month from January to at random or varied intervals during hours when youth December 2019. We found in the beginning are asleep or when youth are in their rooms, confined in of the year the checks were not as random as ☒ ☐ ☐ holding cells or confined to their bed in a dormitory. the end of the year, but timely and within Supervision is not replaced, but may be supplemented regulation. by, an audio/visual electronic surveillance system The checks are audited by the Facility designed to detect overt, aggressive or assaultive Manager. The agency provided a memo behavior and to summon aid in emergencies. All safety articulating their process to address late checks shall be documented with the actual time the checks. check is completed. 7065 Del Norte JH PRO 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN 707 Suicide Prevention and Intervention The facility administrator, in collaboration with the 707.4 Suicide Prevention Plan healthcare and behavioral/mental health administrators, shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in 300.3.1 Bullet 4 Section 1322, Youth Supervision Staff ☒ ☐ ☐ Orientation, and Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and 701.4 (c)(1) Suicide Risk and Mental Health Precautionary Protocols Assessment (1) All youth shall be screened for risk of ☒ ☐ ☐ suicide at intake and as needed during detention. (2) All youth supervision staff who perform 300.3.1 Bullet 4 intake processes shall be trained in ☒ ☐ ☐ screening youth for risk of suicide. (3) All youth who have been identified during 701.4 (c)(2) the intake screening process to be at risk of suicide shall be referred to ☒ ☐ ☐ behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed 707.3 Member Responsibilities to ensure the youth’s safety pending the ☒ ☐ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health 707.3 ☒ ☐ ☐ staff for assessment and/or services. (d) Procedures for monitoring of youth identified 707.3 ☒ ☐ ☐ at risk for suicide. (e) Safety Interventions (1) Procedures to address intervention ☒ ☐ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration ☒ ☐ ☐ 707.5 ⁋ 2 B. Treatment strategies including 707.4 ☒ ☐ ☐ trauma-informed approaches 7065 Del Norte JH PRO 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures to instruct youth supervision 707.5 staff how to respond to youth who exhibit ☒ ☐ ☐ suicidal behaviors. (f) Communication 701.4 (c)(2) (1) The intake process shall include communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current 707.4 ⁋ 3 information sharing about youth at risk for ☒ ☐ ☐ suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to 707.9 Debriefing Suicides or Attempts (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected 707.9 ⁋ 2 ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected 707.9 ⁋ 2 ☒ ☐ ☐ youth. (h) Documentation 707.7 Documentation (1) Documentation processes shall be ☒ ☐ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied 707.4 ⁋ 2 the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS There were no legal actions this cycle. Each facility shall submit to the Board a letter of ☒ ☐ ☐ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 7065 Del Norte JH PRO 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR 522 Reporting In-Custody Death INJURY OF A YOUTH WHILE 522.3 ⁋ 4 Notifications DETAINED 523 In-Custody Death Reviews (1) Death of a Youth. (a) The facility administrator, in cooperation with the 523.3 Mandatory Reviews health administrator and the behavioral/mental ☒ ☐ ☐ health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the 523.5 In-Custody Death Review Team facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the 522.3 ⁋ 5 Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from The facility is aware of this standard and the administrator, the Board may within 30 calendar regulation. days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Procedure 1341, Section 7-a through c (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7065 Del Norte JH PRO 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1342 POPULATION ACCOUNTING 500 Population Management Each juvenile facility shall submit required population ☒ ☐ ☐ and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Introduction Building and Grounds When the number of youth detained in a living unit of a 1101 Crowding juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ Although the facility is rated for 44 youth, fifteen (15) calendar days in a month, the facility the agency has placed a cap on the number of administrator shall provide a crowding report to the youths allowed in detention at 10. Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES 501 Youth Reception The facility administrator shall develop and implement 501.1 Purpose and Scope written policies and procedures for admittance of youth We reviewed a sampling of the admitting that emphasize respectful and humane engagement with packets and found the agency compliant with youth, and reflect that the admission process may be regulation. The detention risk assessment traumatic to youth who may have already experienced ☒ ☐ ☐ (DRAI), the MAYSI, and criteria for trauma. Policies shall be trauma-informed, culturally detention are explicit in terms of when a relevant, and responsive to the language and literacy youth is detained and/or released. The needs of youth. In addition to the requirements of victim vulnerability assessment and other Sections 1324 and 1430 of these regulations: admission information garnered by the intake staff assist in ensuring the process is as defined in regulation. (a) the admittance process shall include: 501.5 Admission Process (1) Access to two free phone calls within one hour ☒ ☐ ☐ 501.8 Telephone Calls of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ 501.9 Showering and Clothing Exchange (3) Documented secure storage of personal 501.7 Youth Property Control ☒ ☐ ☐ belongings; (4) Offer of food upon arrival; ☒ ☐ ☐ 501.5.5 Food Upon Arrival (5) Screening for physical and behavioral health 501.3 Pre-Admission Screening and safety issues, intellectual or developmental ☒ ☐ ☐ disabilities; (6) Screening for physical and developmental 701.4 Initial Screening Medical disabilities in accordance with Sections 1329, ☒ ☐ ☐ 702.7 Mental Health Care 1413, and 1430 of these regulations; 7065 Del Norte JH PRO 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Contact with Regional Center for the Procedure 1350 Developmentally Disabled for youth that are When youth are identified as suspected of or identified as having a developmental disability, pursuant to Section ☒ ☐ ☐ developmentally disabled at the intake process, the on-call or assigned Probation 1413; and, Officer is responsible for notification to the Regional Center. (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ (b) juvenile hall administrators shall establish written 501.3 (h) criteria for detention that considers the least 501.5.2 Prohibited Admissions restrictive environment. ☒ ☐ ☐ Procedure 1350, 1-a through d Criteria for Detention (c) juvenile camps and post-dispositional programs in 501.5.3 Estimated Length of Stay juvenile halls shall develop policies and procedures that advise the youth of the estimated length of ☒ ☐ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures 501.5.3 Estimated Length of Stay that advise any committed youth of the estimated ☒ ☐ ☐ length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL 502.3 Classification ABUSE 606 PREA The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of admission based on the following information: (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ 502.3, Bullet 19 and 21 (b) Gender nonconforming appearance or manner; 502.3, Bullet 20 and 24 or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☐ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ 502.3, Bullet 4 and 6 (d) Age; ☒ ☐ ☐ 502.3, Bullet 1 (e) Level of emotional and cognitive development; ☒ ☐ ☐ 502.3, Bullet 7 (f) Physical size and stature; ☒ ☐ ☐ 502.3, Bullet 3 (g) Mental illness or mental disabilities; ☒ ☐ ☐ 502.3, Bullet 10 and 14 7065 Del Norte JH PRO 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Intellectual or developmental disabilities; ☒ ☐ ☐ 502.3, Bullet 14 (i) Physical disabilities; ☒ ☐ ☐ 502.3, Bullet 10 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ 502.3, Bullet 22 (k) Any other specific information about the 502.3, Bullet 1-24 individual youth that may indicate heightened needs for supervision, additional safety ☒ ☐ ☐ 502.6 Housing Assignments precautions, or separation from certain other youth. 502.9 PREA Considerations Staff shall ascertain this information through 502.4, ⁋ 2 conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 502.3, Last Paragraph controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 519 Release The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; ☒ ☐ ☐ 519.3 (a) (b) return of personal clothing and valuables; ☒ ☐ ☐ 519.3 (d) (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 519.3 (l) (d) notification to the facility health care provider in 519.3 (m) accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 519.3 (n) (f) notification of facility mental health personnel. ☒ ☐ ☐ 519.3 (m) The facility administrator shall develop and implement 517.3 (b) and (f) policies and procedures for post-disposition youth to 519.5 Post Dispositional Youth coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. 7065 Del Norte JH PRO 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement 519.4 Furlough written policies and procedures for the furlough of ☐ ☐ ☒ The facility does not have a furlough youth from custody. program. 1352 CLASSIFICATION 502 Youth Classification The facility administrator shall develop and implement Procedure 1352 written policies and procedures on classification of ☒ ☐ ☐ The facility operates within one unit. Youth youth for the purpose of determining housing placement needing closer supervision are hosed closet in the facility. to the staff counter area. Such procedures shall: (a) provide for the safety of the youth, other youth, 502.6 Housing Assignments facility staff, and the public by placing youth in the It is noted the facility has self-capped their appropriate, least restrictive housing and program ☒ ☐ ☐ population and only operates one unit. settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 502.7 the facility; ☒ ☐ ☐ The facility has one unit in operation. (c) provide that a youth shall be classified upon 502.3 Classification Plan admittance to the facility; classification factors 502.6 Housing Assignments shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ 502.9 PREA Considerations legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, 502.5.1 Periodic Classification Reviews including provisions that consider the level of ☒ ☐ ☐ 502.5.2 Staff Requested Reviews supervision and the youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth Introduction Preface Non-Discrimination from the general population or assign youth to a Policy single occupancy room based solely on the youth's Procedure 1352 Classification, ⁋ 5 actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. 7065 Del Norte JH PRO 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) facility staff shall not consider lesbian, gay, 502.9 ⁋ 3 PREA Considerations bisexual, transgender, questioning or intersex ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Procedure 1352.5 Transgender and Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable 606 PREA treatment of transgender and intersex youth. The 608 Youth Non-Discrimination policies shall provide that: We noted the policy for this regulation is not comprehensive and in line with regulation as ☒ ☐ ☐ the intent is specific to transgender and intersex youth. The PREA policy provides definitions and the protection for all youth against sexual abuse, harassment and assault. The youth non-discrimination policy discusses some of the criteria; however, the agency does have a procedure that is clear with reference to the components required. (a) Facility staff shall respect every youth’s gender Procedure 1352.5, ⁋ 1 identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Procedure 1352.5, ⁋ 2, 2 themselves in a manner consistent with their gender ☒ ☐ ☐ identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Procedure 1352.5, ⁋ 2, 3-a through c that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Procedure 1352.5, ⁋ 2, 4-a and b and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. 7065 Del Norte JH PRO 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Consistent with the facility’s reasonable and Procedure 1352.5, ⁋ 2, 5-a necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Procedure 1352.5, ⁋ 2, 6-a and b youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 503 Youth Orientation The facility administrator shall develop and implement 503.2 Policy written policies and procedures to orient a youth prior 503.3 Access to Orientation to placement in a living area. Both written and verbal information shall be provided and supplemented with ☒ ☐ ☐ The agency added the Victim Vulnerability video orientation if feasible. Provision shall be made to Assessment to the medical screening provide accessible orientation information to all process. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and 503.4 (a) Facility Rules and Discipline disciplinary procedures; Procedures ☒ ☐ ☐ 503.4 (t) Approved list of items youth are permitted to possess 503.4 (aa) Searches (b) facility’s system of positive behavior interventions 503.4 (b) and supports, including behavior expectations, incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 503.4 (n)(1-7) facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ 503.4 (v) (e) the existence of the grievance procedure, the steps 503.4 (e) that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court 503.4 (i) ☒ ☐ ☐ process; 7065 Del Norte JH PRO 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) access to routine and emergency health and mental 503.4 (f) ☒ ☐ ☐ health care; (h) access to education, religious services, and 503.4 (g) Programs and activities recreational activities; ☒ ☐ ☐ 503.4 (j) Education 503.4 (q) Religious Services (i) housing assignments; ☒ ☐ ☐ 503.4 (h) (j) opportunity for personal hygiene and daily showers 503.4 (d) ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and 503.4 (c) ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and 503.4 (g) Programs and Activities other activities; ☒ ☐ ☐ 503.4 (k) Reading Materials (m) facility policies on the use of force, use of restraints, 503.4 (l) Use of Force and Physical Restraint chemical agents and room confinement; 503.4 (m) Use of Restraints and Chemical ☒ ☐ ☐ Agents 503.4 (w) Room Confinement (n) immigration legal services; ☒ ☐ ☐ 503.4 (p) (o) emergencies including evacuation procedures; ☒ ☐ ☐ 503.4 (r) (p) non-discrimination policy and the right to be free 503.4 (u) from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a language 503.4 (g)(1) other than English if appropriate; ☒ ☐ ☐ 503.5 Orientation for non-readers, visually impaired and Deaf/Hard of Hearing Youth (r) the process for requesting different housing, 503.4 (x) ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive 503.4 (y) information regarding the youth’s stay in the facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to 503.4 (z) ☒ ☐ ☐ Title 15 Minimum Standards for Juvenile Facilities. 7065 Del Norte JH PRO 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION 502.6.2 Classification-Separation ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures that address: (a) separation of youth for reasons that include, but are 502.6.2 not be limited to, medical and mental health ☒ ☐ ☐ 502.6.3 conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 502.6.2 ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal 502.6.2 ⁋ 2 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 502.6.2 ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 601 Room Confinement separation shall occur in accordance with Welfare ☒ ☐ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 502.6.2 ⁋ 4 of separated youth to determine if separation ☒ ☐ ☐ remains necessary. 1354.5 ROOM CONFINEMENT 601 Room Confinement (a) The facility administrator shall develop and 601.6 implement written policies and procedures We reviewed a sampling of room addressing the confinement of youth in their room confinement documentation and found the that are consistent with Welfare and Institutions agency compliant with regulation and policy. Code Section 208.3. The placement of a youth in The agency records youth who want to room confinement shall be accomplished in accordance with the following guidelines: ☒ ☐ ☐ voluntarily separate in their rooms as Voluntary Room Confinement. We provided technical assistance recommendations to document these incidents as a self-separation with the youth signing a form to record the incident. The agency had 31 incidents of room confinement in 2019. (1) Room confinement shall not be used before 601.6 (a) other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. 7065 Del Norte JH PRO 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Room confinement shall not be used for the 601.6 (b) purposes of punishment, coercion, ☒ ☐ ☐ convenience, or retaliation by staff. (3) Room confinement shall not be used to the 601.6 (c) extent that it compromises the mental and ☒ ☐ ☐ physical health of the youth. (b) A youth may be held up to four hours in room 601.6.4 (a) Room Confinement confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ 601.6.4 (a)(1) (2) Consult with mental health or medical staff. ☒ ☐ ☐ 601.6.4 (a)(2) (3) Develop an individualized plan that includes 601.6.4 (a)(3) the goals and objectives to be met in order to ☒ ☐ ☐ reintegrate the youth to general population. (4) If room confinement must be extended beyond ☐ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room 601.6.4 (b)(1) confinement and the basis for the extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that 601.6.4 (b)(2) includes the goals and objectives to be met ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the 601.6.4 (b)(3) facility superintendent or his or her ☒ ☐ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of 601.1.1 Definition Room Confinement single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards 601.4 ☐ ☐ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 601.4 conflict with any law providing greater or ☐ ☐ ☐ additional protections to youth. 7065 Del Norte JH PRO 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) This section does not apply during an 601.4 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☐ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 601.4 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☐ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND 504 Case Management PLAN We reviewed a sampling of case plans and The facility administrator shall develop and implement ☒ ☐ ☐ found the agency provides the services written policies and procedures for assessment and case required in regulation, while matching planning. services to the youths identified needs and referring youth to mental health as necessary. (a) Assessment: 504.3 Assessments The assessment is based on information collected 504.3.1 ⁋ 3 during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☐ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: 504.3.1 (1) A case plan shall be developed for each youth ☒ ☐ ☐ held for at least 30 days or more and created within 40 days of admission. 7065 Del Norte JH PRO 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution 504.3.1(c) ☒ ☐ ☐ of problems identified in the assessment; (B) a plan for meeting the objectives that 504.3.1(b) includes a description of program resources ☒ ☐ ☐ needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting 504.3.1(c) the objectives, including periodic review and ☒ ☐ ☐ discussion of the plan with the youth; (4) a transition plan, the contents of which shall be 504.3.1 subject to existing resources, shall be developed ☒ ☐ ☐ for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the 504.3.1 (a) plan, including the transition plan, shall be developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK 504.5 Counseling and Casework SERVICES 704.3 Counselor Supervisor Responsibilities The facility administrator shall develop and implement Procedure 1356, Counseling and Casework written policies and procedures ensuring the availability Services of appropriate counseling and casework services for all ☒ ☐ ☐ youth. Policies and procedures shall ensure: The agency has an extensive protocol for staff involved in counseling youth, offering guidance of the impacts of trauma, the need to have a humane approach and to be non- judgmental. (a) youth will receive assistance with needs or concerns 704.3 (a) 1 that may arise; ☒ ☐ ☐ Procedure 1356, ⁋ 2 (b) youth will receive assistance in requesting contact 704.3 (b) with parents, other supportive adults, attorney, ☒ ☐ ☐ Procedure 1356, 1-⁋ 3 clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources 704.3 (a) 2 to meet the youth’s needs. ☒ ☐ ☐ Procedure 1356, 1-4 7065 Del Norte JH PRO 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE 513 Use of Force The facility administrator, in cooperation with the 513.3 ⁋ 6 responsible physician, shall develop and implement We reviewed a sampling of the agencies use written policies and procedures for the use of force, of force incidents and found them compliant which may include chemical agents. Force shall never ☒ ☐ ☐ with regulation and policy. There were only be applied as punishment, discipline, retaliation or 20 incidents in 2019, with 1 being use of OC treatment. Spray. This illustrates the facilities regard (a) At a minimum, each facility shall develop policies for utilizing other methods to gain and procedures which: compliance and using force only when necessary. (1) restricts the use of force to that which is deemed 513.3 ⁋ 2 reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Procedure 1357 Use of Force ⁋ 6, 1-a including both physical and non-physical through i options and define when those force options are appropriate. The agency curriculum for Use of Force Training was provided and includes: Physical Presence; Verbal Commands; Firm Grasp/Control Hold; Open Hand/Control Hold; Chemical Agents; Less than Lethal Force; and, Lethal Force. It should be noted, the less than lethal involves use of baton, ☐ ☐ ☐ taser and shotgun. None of these tools are available to or inside the facility. Lethal force involves the use of a pistol or long gun, also not available to or inside the facility. Also noted was the agency’s Wheel Model specifically states the officer continually assesses the situation and selects the most reasonable option relative to those circumstances as perceived at that point of time. (3) describe force options or techniques that are 513.10 (k) expressly prohibited by the facility. ☐ ☐ ☐ (4) describe the requirements of staff to report any 513.3.2 Duty to Intercede inappropriate use of force, and to take ☒ ☐ ☐ affirmative action to immediately stop it. 7065 Del Norte JH PRO 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that 513.6 Reporting the Use of Force includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system 513.9 Use of Force Review ☒ ☐ ☐ for investigating unreasonable use of force. (7) define the role, notification, and follow-up 513.6.1 Required Notifications procedures required after use of force incidents ☒ ☐ ☐ for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on Procedure 1357 Guideline ⁋ 1 pregnant youth in accordance with Penal Code ☐ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force 513.4 Use of Chemical Agents ☒ ☐ ☐ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 513.4 Does not say who is authorized chemical agents in the facility and the type, size ☒ ☐ ☐ 513.4 ⁋ 2 and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when 513.4.1 Limitations there is an imminent threat to the youth’s safety ☒ ☐ ☐ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and 513.4 ⁋ 3, 4, and 5 timelines for decontamination from chemical agents. This shall include that youth who have ☒ ☐ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 513.4.2 Facility Manager Responsibilities procedures required after use of force incidents ☒ ☐ ☐ 513.6.1 Notifications for Use of Force involving chemical agents for medical, mental incidents. health staff and parents or legal guardians. 7065 Del Norte JH PRO 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) provide for the documentation of each incident 513.6 (a)-(g) Reporting the Use of Force of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☒ ☐ ☐ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure 304 Chemical Agents Training which require that agencies provide initial and Procedure 1357 Use of Chemical Agents regular training in use of force and chemical agents ☒ ☐ ☐ when appropriate that address: Requires initial and annual training to establish proficiency. (1) known medical and behavioral health Procedure 1357 ⁋ 3, Bullets 1-6 ☐ ☐ ☐ conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of Procedure 1357 application. ☐ ☐ ☐ This procedure identifies the Fox Five, Point Three Stream as the OC used in the facility. (3) signs or symptoms that should result in Procedure 1357 Decontamination 5 and 9 ☐ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of The agency curriculum for Use of Force Use of Force. ☐ ☐ ☐ Training was provided and includes the elements of this component in regulation. (5) physical training force options that may require The agency curriculum for Use of Force the use of perishable skills. ☐ ☐ ☐ Training was provided and includes initial and ongoing training annually. (6) timelines the facility uses to define regular The agency curriculum for Use of Force training. Training was provided and includes initial ☐ ☐ ☐ and ongoing training quarterly for defensive tactics and OC training two times per year. 1358 USE OF PHYSICAL RESTRAINTS 514 Restraints The facility administrator, in cooperation with the 514.1.1 Definition responsible physician and mental health director, shall We reviewed the agency Training develop and implement written policies and procedures Curriculum on the WRAP. It is noted the for the use of restraint devices. Restraint devices agency only used restraints as defined by ☒ ☐ ☐ include any devices which immobilize a youth's regulation six times in 2019. The documentation process was within policy extremities and/or prevent the youth from being and compliant with regulation. ambulatory. 7065 Del Norte JH PRO 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Physical restraints may be used only for those youth 514.3 (c) who present an immediate danger to themselves or 514.3 (e) others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 514.3 (g) discipline, or as a substitute for treatment. The use of 514.3 (l) restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through 514.9 Pregnant Youth affixing of hands and feet together behind the back ☒ ☐ ☐ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 514.5 (a) handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 514.3 (d)(2) of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 514.3 (j)(1) retention shall be secured as soon as possible, but no later than two hours from the time of placement. The youth ☒ ☐ ☐ shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 514.3 (j)(2) possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted 514.3 (j) to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7065 Del Norte JH PRO 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an 514.7 Documentation ☒ ☐ ☐ application of restraints. (b) known medical conditions that would Procedure 1357 Guideline 6 contraindicate certain restraint devices and/or ☐ ☐ ☐ techniques. (c) acceptable restraint devices. The agency trains staff on the WRAP ☐ ☐ ☐ Restraint system. (d) signs or symptoms which should result in 3.4.14 Notification of Medical and/or Mental immediate medical/mental health referral. Health staff. ☐ ☐ ☐ The training curriculum was provided and articulates when and how the WRAP can be used. (e) availability of cardiopulmonary resuscitation AED is located in the Control Room. ☒ ☐ ☐ equipment. (f) protective housing of restrained youth. While in 514.3 (k) restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ 514.3 (m) (h) exercising of extremities. ☒ ☐ ☐ 514.3 (n) 1358.5 USE OF RESTRAINT DEVICES FOR 514.4 Specific Duties of the Facility MOVEMENT AND TRANSPORTATION WITHIN Manager THE FACILITY. 514.5 Transportation Restraints The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health ☒ ☐ ☐ director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff The agency transports youth with handcuffs approved to utilize restraint devices and the and shackles. In a rare occasion with a ☒ ☐ ☐ required training. resistive non-compliant youth, the agency is trained to transport in the WRAP. (b) the circumstances leading to the application of 514.5 (a)(2) restraints must be documented. ☒ ☐ ☐ 7065 Del Norte JH PRO 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) an individual assessment of the need to apply 514.4 ⁋ 2 restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, 514.6 (n) with a clearly defined expectation that restraint ☒ ☐ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in 514.5 (a) refers to 514.9 Pregnant Youth accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The facility does not have a Safety Room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, 7065 Del Norte JH PRO 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 515 Searches The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and 515.1 ⁋ 2 Purpose and Scope security of the facility, public, visitors, youth, and ☒ ☐ ☐ staff. 7065 Del Norte JH PRO 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Searches shall be conducted in a manner that 515.1 ⁋ 1 Purpose and Scope preserves the privacy and dignity of the person being searched, and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 515.4.1 (a) searches shall comply with Penal Code Section ☒ ☐ ☐ 4030. (d) Physical body cavity searches shall only be 515.4.3 Physical Body Search ☒ ☐ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only 515.4.1 (a) be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 515.5 Transgender Searches ☒ ☐ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches 515.4.2 ⁋ 2 are prohibited except in exigent circumstances or when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 609 Youth Grievances The facility administrator shall develop and implement The agency recorded 36 grievances in 2019. written policies and procedures whereby any youth may We reviewed the form and a sampling of appeal and have resolved grievances relating to any completed grievances and found the process condition of confinement, including but not limited to was fair and timely, with resolution n most health care services, classification decisions, program ☒ ☐ ☐ the same day. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 609.3 ⁋ 1 grievance, which includes provisions for the youth ☒ ☐ ☐ to have free access to the form; (b) the youth shall have the option to confidentially file 609.4.1 Exception to Initial Grievance Filing. the grievance or to deliver the form to any youth supervision staff working in the facility; ☒ ☐ ☐ This policy states youth may hand grievance to a supervisor, facility manager or place in the grievance box. 7065 Del Norte JH PRO 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) resolution of the grievance at the lowest appropriate 609.4 Youth Grievance Procedures ☒ ☐ ☐ staff level; (d) provision for a prompt review and initial response 609.4.2 Timely Resolution of Grievances to grievances within three (3) business days, ☒ ☐ ☐ grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain 609.4 ⁋ 2 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by 609.4 ⁋ 2 ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance 609.4.4 Recording Grievances ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a 609.4.3 Appeals to Grievance Findings grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten 609.4.2 ⁋ 4 (10) business days unless circumstances dictate a ☒ ☐ ☐ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and 606 PREA external methods to report sexual abuse and sexual ☒ ☐ ☐ 609.6 Additional Provisions for Grievances harassment. Related to Sexual Abuse Whether or not associated with a grievance, concerns of 609.4.1 parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 209 Report Preparation A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 7065 Del Norte JH PRO 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO 521 Biological Samples COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☒ ☐ ☐ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of 521.5 Use of Force to Obtain Samples reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by 521.5 efforts to secure voluntary compliance. Efforts to Policy reflects voluntary compliance; secure voluntary compliance shall be documented ☒ ☐ ☐ however, if the youth refuses, staff may only and include an advisement of the legal obligation to use force if Court ordered to do so. provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written 521.5 ⁋ 2 authorization of the supervising officer on duty. The authorization shall include information that ☒ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell 521.5.1 Video Recording extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7065 Del Norte JH PRO 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM 1003 Youth Educational Services (a) School Programs 1003.3 ⁋ 3 The County Board of Education shall provide for the 1003.4 (b)(1) Annual Review administration and operation of juvenile court Agency staff and education personnel meet schools in conjunction with the Chief Probation monthly. Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology ☒ ☐ ☐ practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements 1003.4 (b) The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☐ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7065 Del Norte JH PRO 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education 1003.3 (a) program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1003.4 (b) Education Code and include, but not be limited to, ☒ ☐ ☐ 1003.5 Course of Study courses required for high school graduation. (2) Information and preparation for the High School 1003.5 Course of Study Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education 1003.6 ☒ ☐ ☐ and vocational opportunities. (4) Administration of the High School Equivalency Tests 1003.6 as approved by the California Department of ☒ ☐ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth 1003.5 ⁋ 4 who do not demonstrate sufficient progress towards ☒ ☐ ☐ grade level standards. (6) The minimum school day shall be consistent with 1003.5 ⁋ 2 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time ☒ ☐ ☐ afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of 1003.7 classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an ☒ ☐ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1003.7 School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☐ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. 7065 Del Norte JH PRO 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) School staff shall be advised of administrative 1003.7 ⁋ 2 decisions made by probation staff that may affect the ☒ ☐ ☐ educational programming of students. (3) Except as otherwise provided by the State Education 1003.7 ⁋ 3 Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1003.4 (g) education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1003.4 (d) (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☐ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 1003.4 (m) afforded an educational program that addresses their ☒ ☐ ☐ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1003.4 (b) and (c) ☒ ☐ ☐ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ 1003.4 (c)(1) (B) Home Language Survey and the results of the State ☐ ☐ ☐ 1003.4 (c)(1) Test used for English language proficiency; (C) Needs and services of special populations as defined 1003.4 (c)(1) ☒ ☐ ☐ by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ 1003.4 (c)(1) 7065 Del Norte JH PRO 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Youth will be immediately enrolled in school. 1003.4.1 Education Program Enrollment Educational staff shall conduct an assessment to Requirements ☒ ☐ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1003.4.1 Education Program Enrollment ☒ ☐ ☐ education plan shall be developed for each youth Requirements within five school days. (4) Upon enrollment, education staff shall comply with 1003.4 (d) and (e) the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☐ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1003.4 (h) ☒ ☐ ☐ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide 1003.4 (i) appropriate credit (full or partial) for course work ☒ ☐ ☐ completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1003.4 (n) (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☒ ☐ ☐ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1003.4 (o) and (p) (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7065 Del Norte JH PRO 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND 1002 Programs, Recreation and Exercise EXERCISE. 1002.2 Policy The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☐ ☐ A Programs Review memo was completed by Facility Manager Jordan Anderson on recreation, and exercise for all youth. The intent is to June 4, 2019. minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for 1002.3 Responsibilities ⁋ 1 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1002.3 Responsibilities ⁋ 2 exercise may be suspended only upon a written finding by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1002.3 Responsibilities ⁋ 3 ☒ ☐ ☐ be posted in the living units. There will be a written annual review of the programs, 1002.3 Responsibilities ⁋ 6 recreation, and exercise by the responsible agency to ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the 1002.6 Access to Programs opportunity for at least one hour of daily The agency has the following opportunities programming to include, but not be limited to, for youth programming: Moral Recognition trauma focused, cognitive, evidence-based, best Therapy, Coping with Anger and Seeking practice interventions that are culturally relevant and Safety are the structured and evidenced linguistically appropriate, or pro-social interventions based options. Youth are afforded AA/12 and activities designed to reduce recidivism. These Step Program, Parenting Education, Dating programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such ☒ ☐ ☐ Violence Drug and Alcohol Counseling and Remi Vista – a mental health program with a programs may be provided under the direction of the program specialist. Staff also facilitate Chief Probation Officer or the County Office of unstructured programming. Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7065 Del Norte JH PRO 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the 1002.5 Access to Recreation opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the 1002.4 Access to Exercise opportunity for at least one hour of large muscle ☒ ☐ ☐ activity each day. The administrator/manager may suspend, for a period not 1002.9 Inability to Meet Requirements to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 1006 Religious Program The facility administrator shall provide access to 1006.3 Staff Responsibilities religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ 1006.9 Group Religious Services (b) availability of clergy; and, ☒ ☐ ☐ 1006.9 (c) availability of religious diets. 900.7 Religious Diets ☒ ☐ ☐ 1006.5 Diets and Meal Service 7065 Del Norte JH PRO 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM 1004 Youth Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING 1007 Youth Visitation The facility administrator shall develop and implement 1007.3.2 Visitation Requirements written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☐ ☐ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to 1007.6 Denial or Termination of Visiting the limitations necessary to maintain order and security. Privileges Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two 1007.3.2 ⁋ 2 hours per week. Visits may be supervised, but ☒ ☐ ☐ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 1007.8 Special Visits minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 1007.3.2 ⁋ 3 alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 7065 Del Norte JH PRO 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1375 CORRESPONDENCE 1001 Youth Mail The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth 1001.3 Mail Generally ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; 1001.8 (a) ☒ ☐ ☐ (c) youth may correspond confidentially with state and 1001.4 Confidential Correspondence federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described 1001.6 Processing and Inspection of Mail by in (c), may be read by staff only when there is Members ☒ ☐ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1005 Youth Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 603 Access to Courts and Counsel The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 603.3 Youth Access ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with 603.3 Bullet 1 attorneys; and, ☒ ☐ ☐ 1001.4 Confidential Correspondence (c) unlimited postage free, legal correspondence and 603.3 Bullet 2 Telephone Calls cost-free telephone access as appropriate. ☒ ☐ ☐ 603.6 Attorney Visits 603.7 Mail 7065 Del Norte JH PRO 18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE 600 Youth Discipline The facility administrator shall develop and implement 600.2.1 Continued Access to Services written policies and procedures for the discipline of 600.3.1 Youth Rules or Sanctions youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☐ ☐ ☐ 600.6 Last ⁋ Discipline shall be imposed at the least restrictive level 600.6 Bullet 15 (p. 218) which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; 600.2.1 (a) ☐ ☐ ☐ 600.6 Bullet 9 (p. 218) (b) daily shower, access to drinking fountain, toilet and 600.2.1 (b) personal hygiene items, and clean clothing; ☐ ☐ ☐ 600.6 Bullet 3 and 9 (p. 218) (c) full nutrition; 600.2.1 (c) ☐ ☐ ☐ 600.6 Bullet 4 (p. 217) (d) contact with parent or attorney; 600.2.1 (d) ☐ ☐ ☐ 600.6 Bullet 2 (Attorney) and 16 (Parent) (p. 218) (e) exercise; 600.2.1 (e) ☐ ☐ ☐ 600.6 Bullet 7 (p. 218) (f) medical services and counseling; 600.2.1 (f) ☐ ☐ ☐ 600.6 Bullet 10 and 14 (p. 218) (g) religious services; 600.2.1 (g) ☐ ☐ ☐ 600.6 Bullet 14 (p. 218) (h) clean and sanitary living conditions; 600.2.1 (h) ☐ ☐ ☐ 600.6 Bullet 3 (p. 218) (i) the right to send and receive mail; ☐ ☐ ☐ 600.2.1 (i) (j) education; and, 600.2.1 (j) ☐ ☐ ☐ 600.6 Bullet 14 (p. 218) (k) rehabilitative programming. ☐ ☐ ☐ 600.2.1 (k) 7065 Del Norte JH PRO 18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct 600.4 Minor Rule Violations and disciplinary penalties to guide the conduct of youth. 600.5 Major Rule Violations Such rules and penalties shall include both major violations and minor violations, be stated simply and 600.7 Guidelines for Disciplinary Sanctions ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS 600.7 Guidelines for Disciplinary Sanctions The facility administrator shall develop and implement We reviewed a sampling of Due Process written policies and procedures for the administration forms and documentation and found the of discipline which shall include, but not be limited to: process compliant with regulation. We made some technical assistance recommendations to include information into one form for notice to lighten the paperwork necessary. The agency had 30 due process incidents in ☒ ☐ ☐ 2019, only utilizing the process for major incidents. Youth are afforded the opportunity to take responsibility for their actions and participate in the process of determining the sanction imposed. This behavior management process and coordinated involvement with the youth has decreased the number of major incidents. (a) designation of personnel authorized to impose 600.7 ⁋ 4 discipline for violation of rules; Designates the CPO or authorized designee ☒ ☐ ☐ may implement disciplinary sanctions. (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ 600.6 Limitations on Disciplinary Actions (c) definition of major and minor rule violations and 600.4 Minor Rule Violations their consequences, and due process requirements; ☒ ☐ ☐ 600.5 Major Rule Violations (d) trauma-informed approaches and positive behavior 600.3.1 Youth Rules and Sanctions ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by 600.4 Minor Rule Violations counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process 600.5 Major Rule Violations ☒ ☐ ☐ shall be documented and require the following: 7065 Del Norte JH PRO 18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) written notice of violation prior to a hearing; ☒ ☐ ☐ 600.5.3 Notification (Written to Youth) (2) accommodations provided to youth with 600.3.1 Youth Rules and Sanctions ⁋ 2 disabilities, limited literacy, and English ☒ ☐ ☐ language learners; (3) hearing by a person who is not a party to the 600.5.4 Hearings ⁋ 2 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present 600.5.5 Evidence ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the 600.5.6 Staff Assistance ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ 600.5.9 Disciplinary Appeals (g) violations that result in a removal from camp or 600.7.1 commitment program, but not a return to court, will ☐ ☐ ☒ follow the due process provisions in subsection (e) above. f 7065 Del Norte JH PRO 18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☒ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☐ ☒ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☒ ☐ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☒ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☒ ☐ ☐ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7065 Del Norte JH PRO 18-20 - 46 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7065 FACILITY NAME: Del Norte Juvenile Hall FACILITY TYPE: JH This Physical Plant Evaluation is based on information from Facility Manager Jordan Anderson that there have been no changes to the physical plant since the 16-18 Inspection. This is not verified by on-site review. APPLICABLE REGULATIONS (Check All That Apply): 4/98: X 2001: 2003: OTHER: FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 29,2020 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Lockers are located in the vehicle sally port and visitor lobby. X Contains a weapons locker as specified in these regulations. Contains a secure room for the confinement of minors There is a secured waiting area for booking and pending admission to JH. three holding cells. Provides access to a shower. X Provides a secure vault or storage space for minor's The youth’s valuables are placed in cloth valuables. envelopes and then stored in a locked cabinet in X the booking control room. Youth personal property/clothing is placed on hangers and stored in the property room. Provides telephone access to minors. X Phone installed in the waiting area. Provides staff access to hot and cold running water. X Locked Holding Room (1.2) Capacity of each secure holding room is two. The secured booking area has a rated capacity of six. X Contains a minimum of 15 square feet of floor area per minor. Provides no less than 45 square feet of floor area. X Contains seating to accommodate all minors as specified in The holding rooms have one four-foot concrete these regulations. bench installed in each cell. The secured booking X area has one six-foot concrete bench installed which seats 4, and supplemental seating is provided with plastic chairs. 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking X fountain unless a procedure is in effect to provide access. Maximizes staff visual supervision. X The holding room doors have a view panel. 03: Outward swinging or lateral sliding door required. X Natural Light (1.3) There are skylights in the dayrooms (Pod A has 2, Pod B has 2 and Pod C has 1.) These provide Visual access to natural light is provided in locked sleeping X sufficient natural light into the sleeping rooms. rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. 7065 Del Norte JH PHY 18-20 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When X doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures. 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms. Single Occupancy Sleeping Rooms (1.7) The rooms in each pod are irregularly shaped. However, the ceiling height meets/exceeds the 98: Minimum of 63 square feet of floor area and a clear requirement. X ceiling height of eight feet. 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Double Occupancy Sleeping Rooms (1.8) The rooms in each pod are irregularly shaped. However, the ceiling height meets/exceeds the X Minimum of 100 square feet floor area, a clear ceiling requirement. height of eight feet, and a minimum width of seven feet. 98: A door view panel is constructed of security glazing The double occupancy cell doors contain two and is a maximum of 144 square inches. X view panels. 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Dormitories (1.9) There are no dorms at this facility, therefore, the X balance of the regulation is deleted. Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, Individual sleeping rooms contain combo units, X drinking fountains and showers. which are adjacent to dayroom areas. Physical Activity and Recreation Spaces (NA SPJH; The facility rated capacity is 44. 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 7065 Del Norte JH PHY 18-20 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: Facilities with a capacity of 41 to 100 minors have a The application of 2001 standards is less minimum of 9,000 square feet dedicated indoor- restrictive, requiring 225 square feet per minor up outdoor space, plus a field area. The field area to 61,650 square feet. The square footage contains a minimum of one acre with a minimum requirement for 44 minors is 9900. The yard X dimension of 100 feet. exceeds 15,000 square feet, therefore allowing 01: Facilities with a capacity of 41-274 minors have a adequate space to meet the regulation. 41-274 minors, 225 square feet per minor up to 61,650 square feet. minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space The facility is inspected to the 2001 regulations. is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space. A portion of the dedicated physical activity and recreation The facility is inspected to the 2001 regulations. space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension X less than 40 feet. Outdoor recreation area lighting allows for evening The outside lighting consists of exterior wall activities and provides security. mounted lights. The facility has a very large X inside gym that is used during inclement weather and for evening activities. Academic Classrooms (NA SPJH; 1.12) There are two classrooms that can each accommodate 20 youth, however regulations in Classrooms are designed for a maximum of 20 minors. X place at the time of construction allow for classrooms in the dayroom, which allows for a rated capacity of 44. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that X allows for immediate response to emergencies. Safety Room (1.13) There is no Safety Room at the facility, therefore, X the balance of the regulation is deleted. Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; Medical storage supplies are kept in the lockable X cabinets in the nurse’s office. 7065 Del Norte JH PHY 18-20 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Not less than 144 square feet floor space with no single X dimension less than seven feet; Hot and cold running water; and, X Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Youth eat in the dayrooms. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same X room, unless there is an appropriate visual barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) The main property room and storage space available in the pods are sufficient for compliance There is a minimum of 80 cubic feet of storage space per X with this regulation. All of these areas combined minor for institutional clothing, bedding, supplies and exceed the required cubic feet of storage space activity equipment, in one or more storage rooms. needed for the population. Personal Storage (1.19) The main property room has approximately 1569 cubic feet (18.6’ x 9.7’ x 8.7’). X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding X rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire X and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). 7065 Del Norte JH PHY 18-20 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Confidential Interview Room (1.24) There are two rooms off the main corridor used for interviews. One is approximately 100 sq. ft. Contain a minimum of 60 square feet of floor area and X The other doubles as a mental health provide for confidential consultation with minors. office/consultation room, and is approximately 125 square feet. There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. Court Holding Room for Minors (1.26) There are no Court Holding Rooms at the facility, X therefore, the balance of the regulation is deleted. Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without A view panel was added to the shower located on mitigating staff's ability to supervise. the mezzanine in Pod C. The view panels have a sliding panel mechanism to block the view when X gender issues arise. The sliding panels are acceptable devices provided they are not closed at all times preventing supervision. Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a X pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less X than 36 inches apart. Lighting (2.6) Not measured. Lighting appeared sufficient to There is at least 20 foot-candles (216 1x) of illumination at allow for reading. desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility The night lighting has been adjusted in the rooms and is conducive to sleep. X to provide a dimmer light during the sleeping hours. Padding (2.7) There are no padded rooms in the facility, X therefore, the balance of the regulation is deleted. 7065 Del Norte JH PHY 18-20 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Seating (2.8) Seating is designed for the level of security. When bench X seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each X with their own locking device. Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements X of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7065 Del Norte JH PHY 18-20 - 6 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7065 FACILITY: Del Norte Juvenile Hall TYPE: JH RC: 44 The LASE for 18-20 is based on representation from Facility Manger Jordan Anderson that there are no changes in the facility since last inspected. This is not verified by on-site inspection. FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 29, 2020 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Reception/Booking – shower in receiving area Holding 1997 3 2 6 47.4 Sq. Ft 1 - 1 1 - Note: Each secure holding room has a four-foot concrete bench. Holding 1997 1 6 6 11.5’ x 7.9’ - - - - - Note: Non-secure holding room contains phone, six-foot concrete bench (seats four). Pod A – General Population Double 1997 12 2 2 24 Irregular shape 1 - 1 1 *4 Note: This Pod was not occupied during the inspection. *Four showers on the lower level and six tables (4 seats each) in the dayroom. Pod B – Maximum Security Single 1997 10 1 1 10 Irregular shape 1 - 1 1 *4 Note: One cell on lower level is handicap accessible. Two showers on the lower level; one is handicap accessible. Three tables (4 seats each) in the dayroom. Pod C – Treatment Program Double 1997 5 2 2 10 Irregular shape 1 - 1 1 *4 Note: This pod was not occupied during the inspection. *Two showers in unit, one on the lower level and one on the mezzanine. Three tables (4 seats each) in the dayroom. The facility has a self-imposed cap on population at 10 youth. There are two classrooms, rated at twenty students each, located within a secure perimeter. Regulations in place at the time of construction allow for a classroom in the day room, which supports the rated capacity of 44. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7065 Del Norte JH LAS 18-20 - 1 - J460 LAS JUV-05.dot (8/05)