Del Norte County, Juvenile Hall (2020-2022 inspection cycle)

December 30, 2021 Lonnie Reyman, Chief Probation Officer Del Norte County Probation Department 450 H Street, Room 202 Crescent City, CA 95531 DEL NORTE COUNTY JUVENILE HALL BSCC # 7065 2020-2022 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Reyman: On November 8-9, 2021, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2020-2022 Biennial Inspection of the Del Norte County Juvenile Hall. To prepare for this inspection, a pre‐inspection briefing was held on August 11, 2021. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. BSCC worked with Facility Manager Jordan Anderson, as well as staff and collaborative partners, to facilitate a coordinated and organized process to complete all elements of the inspection process. Each represented the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for and participating in the inspection, especially given the amount of documentation requested. We reviewed your Policy and Procedures Manual1; all Local Inspections; annual reviews of Security and Emergency practices; and documents and forms used by the agency. The documentation specific to your high-risk incidents were assessed to ensure compliance with regulation and policy. Because of the pandemic and our virtual inspection for the 2018-2020 Inspection cycle, we expected and were provided many reports, completed forms and audit reviews of incidents and operational practices related to youth care and treatment for this cycle. The BSCC inspection report consists of this transmittal letter; the attached Title 15 Procedures checklist, the Title 24 Physical Plant Checklist (PHY) and Living Area Space Evaluation, documenting the physical space in the facilities. Please refer to the Title 15 and 24 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance, and information used to determine compliance. 1 BSCC does not review all your policies and procedures. We do not “approve” your policies and procedures or review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7065 Del Norte JH LTR 20-22 Chief Reyman Del Norte P. 2 Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: County Building Inspection by agency designated by the Board of Supervisors; Fire Authority having jurisdiction; Local Health Officer; County Superintendent of Schools; Juvenile Court; and, Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Title 15, CCR Minimum Standards Operations The inspection process includes substantial reviews of incident reports, safety checks, grievances, admission and classification reports, case plans and counseling notes, and disciplinary reports and findings to ensure compliance with Title 15 Regulations and to ensure procedures and process are consistent with your policies. The regulation revisions made in 2019 required agencies to develop, modify and enhance policies and procedures. This was especially difficult as you started a new Policy transition to Lexipol in 2019-2020. The 2018-2020 Inspection was a virtual inspection due to Covid-19 and a desk audit of policy and procedures. The adjustments to policy were completed last cycle and while on-site this inspection, we found overall procedure and operational practices consistent with regulation expectations. Our review included an enhanced inspection of documents and procedures to ensure the agency continued those processes. We found operations remain consistent and compliant, and there are no policy related concerns for the facility. You have implemented administrative oversight which allows for incident reports and documentation to be reviewed for inconsistencies. This was obvious in our review of unit operations, incident reports, logs, grievances and notes of youth behavior in their Chronos. There was uniformity in these areas regarding factual representation and timeline expectations. The process allows for a concise and thorough evaluation of facility operations and youth supervision expectations remain within your policy and regulation. Grievances, use of force, use of restraints and due process are rare at the facility. Although you have very few incidents of these high-risk behaviors from your youth population, the interventions and response were appropriate and in-line with regulation expectations. When these high-risk incidents did occur, staff reacted per policy and responded appropriately. We found the processes fair in practice and confirmed via youth interviews. While on-site, the agency updated a few forms to provide prompts for staff to ensure all areas in regulation are reviewed before going to administrators. We reviewed facility schedules and found the units operate a full and complete program of structured and unstructured activities. 7065 Del Norte JH LTR 20-22 Chief Reyman Del Norte P. 3 Education The Del Norte County Office of Education (DNCOE) operates the Elk Creek School which provides education services to youth in detention. Education instruction exceeds required minutes each day with varied classroom activities as well as Paxton-Patterson classes or enrollment online if post- secondary education is necessary. While on site there were no graduated youth in custody, however, the Office of Ed works with the College of the Redwoods satellite campus to facilitate post-secondary opportunities. The annual evaluation completed revealed a full classroom curriculum to meet the youth’s needs. The on-site teacher, Mr. Juan Lobo Restepo, and Principal, Randy Fugate, are vested in the program and work diligently to provide Serv-Safe Certificates for food handling, First Aid and CPR instruction, and several construction programs for those students that want vocational training. Even during the pandemic, teaching staff continued to show up and work with the youth with energy and enthusiasm. This was described by probation staff and youth in custody. Programming Del Norte Juvenile Hall houses youth that meet the agency’s initial criteria for detention or those ordered detained by the court. The services provided by collaborative partnerships, outside volunteers and probation staff have slowed a bit due to COVID; however, the agency continues to provide varied and appropriate options for youth. The admission process incorporates the MAYSI and DRAI, providing much insight on classification and housing decisions. The agency Institution Assessments and Case Plans are in a narrative format, resulting in individualized assessments of the youths needs and risks identified through conversations with the youth throughout their stay. Youth are afforded evidence- based programming and group activities in a very busy daily schedule. We observed an empty unit which has been used as programming and recreational space; affording youth time for arts and crafts, movies, board games, video game stations, books, and general unstructured opportunities. Structured programs include: Moral Recognition Therapy, Coping with Anger, Love and Logic, and Seeking Safety are the structured and evidenced based options. A 12 Step Program, Parenting Education, Dating Violence, and Drug/Alcohol Counseling are provided by Remi Vista – a mental health specialist. Staff facilitate Ted Talks via live streaming; Celebrate Recovery; Teenage Therapy, a Podcast; and the Paxton Patterson Program for vocational experiences. We were intrigued by the peer facilitated podcast topics, including: Influencer Culture and Toxicity; Fear of Missing Out and Scared of being Vulnerable. Additionally, Del Norte Behavior Health is on-site two hours a day, five days each week, providing crisis intervention counseling and weekly individual counselling when appropriate or needed. Title 15, CCR Minimum Standards The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we found no items of noncompliance with Title 15 Regulations and there is no corrective action required. 7065 Del Norte JH LTR 20-22 Chief Reyman Del Norte P. 4 Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 44 youth in Detention; however, remain self-capped for 10 youth. We note one unit is not used for any activities or housing and the third unit is used for programming and recreation space. Training The most recent Standards and Training for Corrections audit reports that the Del Norte County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. We are very impressed with the overall operation and administration of the Del Norte County Juvenile Hall program. We would like to thank you and compliment Mr. Anderson for his dedication, thoroughness, and responsiveness. This concludes our 2020-2022 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Del Norte County* Chair, Juvenile Justice Commission, Del Norte County* Chair, Board of Supervisors, Del Norte County* County Administrator, Del Norte County* Jordan Anderson, Facility Manager, Del Norte County Probation Department *Copies of full inspection are available upon request and at BSCC.CA.GOV 7065 Del Norte JH LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7065 FACILITY NAME: Del Norte County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Lonnie Reyman, Chief Probation Officer; Jordan Anderson, Facility Manager; Jessica Franz, Nursing Manager/RN, Wellpath Medical Services; Randy Fugate, Principal – Del Norte County Office of Education; Juan Lobo Restrepo, Teacher – Del Norte County Office of Education; Job Silva, Behavior Health Specialist, Del Norte County Behavior Health; Shawna Wilson, Supervising Juvenile Corrections Officer; Justin Phelam, Juvenile Corrections Officer; Josue, youth age 18; Joanne, youth age 14. FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 8-9, 2021 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS Policy 107.3.2 On an annual basis, or as otherwise required by law, each The above noted policy articulates the local juvenile facility administrator shall obtain a documented inspections required in regulation. Due to inspection and evaluation from the following: Covid, inspections noted with an asterisk (*) denotes the inspecting authority did not conduct the required inspection. (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; ☐ 2019: May 21, 2019 ☒ ☐ 2020: September 28, 2020 (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code ☐ ☐ 2020: June 22, 2020 ☒ Section 13146.1 (a) and (b); 2021: June 17, 2021 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7065 Del Norte JH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; 2020: Environmental Health July 9, 2020 Medical/Mental Health July 21, 2020 Nutritional Health July 31, 2020. ☐ ☐ 2021: ☒ Environmental Health November 16, 2021 Medical/Mental Health October 20/21/28, 2021 Nutritional Health October 20/21/28, 2021 (D) County superintendent of schools on the adequacy of educational services and facilities as required in ☐ ☐ 2019: October 18, 2019 ☒ Section 1370; 2021: January 29, 2021* (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code ☐ ☐ 2019: November 7, 2019 ☒ 2020: December 3, 2020 (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or ☐ ☐ 2020: February 6, 2020 ☒ Probation Commission as required by Section 240 of 2021: March 6, 2021 the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is The elements of this regulation are addressed determined by receipt of the Chief Probation Officer’s in a memorandum completed by Chief Probation Officer Lonnie Reyman dated certification letter confirming that all elements of August 10, 2021. regulation are met. (a) Appointment ☐ ☐ ☒ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to 1200.2 Policy ⁋ 2 their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system 1200.7 Employment Standards rules; Procedure 1320, 1-a 7065 Del Norte JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) require a medical evaluation and physical examination including tuberculosis screening 1200.4 (i) test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, Procedure 1320, 1-c rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by ☒ ☐ ☐ 1200.4 Selection Process the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in 1200.4 (g) ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the 307 Volunteers facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the 310 Support Personnel facility shall be subject to the approval and control of Procedure 1320, Non-Employees the facility manager. 1321 STAFFING 200.8 Staffing Plan Each juvenile facility shall: 217 Staffing Plan The agency has sufficient staffing for their self-capped population of 10 youth, however, due to time off for training, illness, vacation, and other leaves the facility utilizes overtime for many staff. We note the facility manager frequently works shifts. a) have an adequate number of personnel sufficient to carry out the overall facility operation and its 217.3.1 (a) programming, to provide for safety and security of youth and staff, and meet established standards and regulations; ☒ ☐ ☐ JH has 9 staff (5 male and 4 female), with a new staff coming on board soon. All but one is core trained. b) ensure that no required services shall be denied because of insufficient numbers of staff on duty ☒ ☐ ☐ 217.3.1 (a) absent exigent circumstances; 7065 Del Norte JH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; 217.3.1 (b) ☒ ☐ ☐ 220 Supervision Staffing Levels d) have a clearly identified person on duty at all times who is responsible for operations and activities and ☒ ☐ ☐ 217.3.1 (c) has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living unit whenever there are youth in the living unit; 201.4 Staff Positioning ☒ ☐ ☐ 217.3.1 (e) f) have sufficient food service personnel relative to the number and security of living units, including staff Procedure 1321, 4 qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☐ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building 201.3.1 maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☐ ☐ Procedure 1321, 5 management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, 217.3.1 (f) subject to temporary variations in staff assignments ☒ ☐ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: 7065 Del Norte JH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- 201.3 ⁋ 2 awake youth supervision staff member on duty for each 10 youth in detention; ☒ ☐ ☐ The facility has a 1:10 staffing ratio during waking hours. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake 201.3 ⁋ 2 youth supervision staff member on duty for each 30 youth in detention; ☒ ☐ ☐ The facility has a 1:10 staffing ratio during sleeping hours due to the self-cap population of 10 youth. (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the 201.3 ⁋ 3 number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the 201.3 ⁋ 3 facility. ☒ ☐ ☐ 217.3.1 (d) (E) personnel with primary responsibility for other duties such as administration, supervision of 201.3.1 personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) The facility is not a Special Purpose Juvenile ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake Hall. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; 7065 Del Norte JH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ The facility is not a Camp. awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7065 Del Norte JH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING 300 Member Orientation (a) Prior to assuming any responsibilities each youth 302.5.1-a supervision staff member shall be properly oriented to their duties, including: The agency provides substantially more than the required 40 hours of Orientation for new youth supervision staff. It includes a Five ☒ ☐ ☐ Phase internal process to determine competency for the position. The first Phase is the 40 hours of initial training and orientation, followed by assignment of a Training Officer to evaluate progress. In Phase 5, all youth supervision staff are required to work independently upon completing the first four phases to show competency. (1) youth supervision duties; 300.3 Bullet 6 ☒ ☐ ☐ 302.5.1-c (2) scope of decisions they shall make; 300.3 Bullet 13 ☒ ☐ ☐ 302.5.1-c (3) the identity of their supervisor; 300.3 Bullet 7 and 8 ☒ ☐ ☐ 302.5.1-c (4) the identity of persons who are responsible to them; 300.3 Bullet 8 ☒ ☐ ☐ 302.5.1-f 7065 Del Norte JH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) persons to contact for decisions that are beyond their responsibility; and 300.3 Bullet 8 ☒ ☐ ☐ 302.5.1-c (6) ethical responsibilities. ☒ ☐ ☐ 300.3 Bullet 2 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff 300.3.1 Youth Supervision Orientation member shall receive a minimum of 40 hours of ☒ ☐ ☐ facility-specific orientation, including: (1) individual and group supervision techniques; ☒ ☐ ☐ 300.3.1 Bullet 1 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☐ ☐ 300.3.1 Bullet 2 provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ 300.3.1 Bullet 3 (4) suicide prevention and response to suicide attempts ☒ ☐ ☐ 300.3.1 Bullet 4 (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ 300.3.1 Bullet 5 physical restraints; (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☐ ☐ 300.3.1 Bullet 10 (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ 300.3.1 Bullet 6 7065 Del Norte JH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) routine security measures, including facility perimeter and grounds; ☒ ☐ ☐ 300.3.1 Bullet 11 (9) crisis intervention and mental health referrals to mental health services; ☒ ☐ ☐ 300.3.1 Bullet 7 (10) documentation; and ☒ ☐ ☐ 300.3.1 Bullet 8 (11) fire/life safety training ☒ ☐ ☐ 300.3.1 Bullet 9 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully 302.4 Minimum Training Requirements ⁋ 1 complete the requirements of the Juvenile ☒ ☐ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete ☒ ☐ ☐ 302.4 Minimum Training Requirements ⁋ 2 training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there There is always a cored staff on duty that has shall be at least one wide awake person on duty at all ☒ ☐ ☐ completed the standards of fire and life times who meets the training standards established by the safety. All youth supervision staff are core Board for general fire and life safety which relate trained within one year of hire. specifically to the facility. 7065 Del Norte JH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL 103 Detention Manual All facility administrators shall develop, publish, and 103.3 Responsibilities implement a manual of written policies and procedures 103.5 Distribution of the Manual that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made 104 Post Orders ☒ ☐ ☐ available to all employees, reviewed by all employees, and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of communications and a description of job 100.7.1 Organization Chart classifications; ☒ ☐ ☐ 105.1 Administrative Communications (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the DNC Policy Manual Preface: Purpose of Juvenile Justice/Delinquency Prevention ☒ ☐ ☐ Juvenile Hall p. 4 and 5 Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; 100.4 Facility Manager Responsibilities 100.5 Juvenile Corrections Officer Responsibilities ☒ ☐ ☐ 103.3.1 Command Staff 103.3.2 Other Personnel (Line/Supervisory Staff) (d) initial orientation and training program for employees; 300 Orientation ☒ ☐ ☐ 302 Training 7065 Del Norte JH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) initial orientation, including safety and security issues and anti-discrimination policies, for support 306 Health Care Training staff, contract employees, school, mental/behavioral health and medical staff, program providers and 306.5 Training for all Members who have volunteers; contact with Youth 307 Volunteers/Training 310 Support Personnel Training ☒ ☐ ☐ The Support Staff Training includes facility specific training for any person working with youth on-site. There are 3 cooks, a Wellpath medical provider (LVN or RN), a Behavior Health Specialist, and one teacher. The agency also has volunteers on-site to provide some programming. (f) maintenance of record-keeping, statistics and communication system to ensure: ☒ ☐ ☐ 103.3.2 (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Procedure 1324, 6-a (2) legal and proper care of youth; ☒ ☐ ☐ 101.2 Authority and Legal Assistance Policy (3) maintenance of individual youth's records; ☒ ☐ ☐ 208.3 Record Maintenance (4) supply of information to the juvenile court and those authorized by the court or by the law; and, ☒ ☐ ☐ 208.2 Youth Record Policy (5) release of information regarding youth. ☒ ☐ ☐ 208.4 Release of Youth Records 7065 Del Norte JH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) ethical responsibilities; 1202.5.2 Personnel Introduction to ☒ ☐ ☐ Department Manual – Code of Ethics (h) trauma-informed approaches; Introduction to the Department Manual – ☒ ☐ ☐ Purpose of Detention (i) culturally responsive approaches; Introduction to the Department Manual – ☒ ☐ ☐ Purpose of Detention (j) gender responsive approaches; Introduction to the Department Manual – ☒ ☐ ☐ Purpose of Detention (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal Introduction / Preface to the Manual access to all available services, placement, care, treatment, and benefits, and provides that no person 608.2 Youth Non-Discrimination Policy shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and ☒ ☐ ☐ Procedure 1324, Section 9 weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ Procedure 1324, Section 10 youth; and, 7065 Del Norte JH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. 305 PREA Training The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a All staff, volunteers and contracted persons provision for reporting such conduct by youth, staff who may come into contact with youth or a third party. complete PREA training. 1325 FIRE SAFETY PLAN 400 Facility Emergencies The facility administrator shall consult with the local fire 402 Fire Safety department having jurisdiction over the facility, or with Del Norte JH Emergency Procedures Manual the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: ☒ ☐ ☐ The agency provides monthly safety handouts for staff to review on a variety of topics. Staff are required to sign off indicating they have reviewed the material. Also, the agency requires staff to sign off that they review emergency procedures quarterly. a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☐ ☐ 402.3 (b) b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection 402.3 (c) record; ☒ ☐ ☐ c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); The last facility fire inspection was ☒ ☐ ☐ completed on June 17, 2021. d) an evacuation plan; ☒ ☐ ☐ 404 Emergency Evacuation 7065 Del Norte JH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; 402.3 (e) ☒ ☐ ☐ The agency conducts fire drills two times each quarter. The last drill was November 5, 2021. f) a written plan for the emergency housing of youth in the case of fire; and, 400.12 Emergency Housing of Youth ☒ ☐ ☐ Youth would be transferred and housed at the new Humboldt County Juvenile Hall. g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ ☐ ☐ 402.3 Fire Suppression Pre-Planning 1326 SECURITY REVIEW Each facility administrator shall develop policies and 102.5 (f) Security Review procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall include internal and external security, including, but not ☒ ☐ ☐ Facility Manager Jordan Anderson limited to, key control, equipment, and staff training. completed Security Review memos on May 25, 2020, and June 25, 2021. 7065 Del Norte JH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific 221 Emergency Plan policies and procedures for emergencies that shall 400 Facility Emergencies include, but not be limited to: Procedure 1327 Policy designates a review of the plan every 2 years; however, Facility Manager Jordan Anderson completes updates to policy anytime Lexipol makes changes throughout the cycle. The last modifications were pushed out in February 2021. Procedures are ☒ ☐ ☐ in place to provide staff with the process in case any of the emergencies in this regulation occur. The agency provides monthly safety handouts for staff to review on a variety of topics. Staff are required to sign off indicating they have reviewed the material. Also, the agency requires staff to sign off that they review emergency procedures quarterly. (a) escape, disturbances, and the taking of hostages; 400.6 Response to Disturbances ☒ ☐ ☐ 400.8 Hostages 400.9 Escapes (b) civil disturbance, active shooter and terrorist attack; 400.7 Riots ☒ ☐ ☐ 400.10 Civil Disturbances Procedure 1327 (c) fire and natural disasters; ☒ ☐ ☐ 400.3 Procedure (e) (Facility Emergencies) 7065 Del Norte JH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) periodic testing of emergency equipment; ☒ ☐ ☐ 403.3.1 Preventative Maintenance (e) emergency evacuation of the facility; and ☒ ☐ ☐ 404 Emergency Evacuation (f) a program to provide all youth supervision staff with an annual review of emergency procedures. 221.8 Annual Training of Emergency Plan 400.13 Annual Review of Emergency ☒ ☐ ☐ Procedures 400.14 Annual Training of Emergency Procedures 1328 SAFETY CHECKS The facility administrator shall develop and implement 506.3 Safety Checks policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth We reviewed the agency’s hand-written are asleep or when youth are in their rooms, confined in safety checks for the months of September holding cells or confined to their bed in a dormitory. 2020, April 2021 and October 20, 2021 to Supervision is not replaced, but may be supplemented November 8, 2021. We found most checks by, an audio/visual electronic surveillance system were random and varied. We noted in the designed to detect overt, aggressive or assaultive more recent checks, there was a specific staff ☒ ☐ ☐ behavior and to summon aid in emergencies. All safety completing checks on the graveyard shift at checks shall be documented with the actual time the 12-minute intervals for most of the shift. check is completed. The agency has and continues to take a serious approach to this issue. The Facility Manager has a process in place after video and audit review to address late or patterned checks. 7065 Del Norte JH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN 707 Suicide Prevention and Intervention The facility administrator, in collaboration with the 707.4 Suicide Prevention Plan healthcare and behavioral/mental health administrators, shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. There have been suicide related incidents this The plan shall consider the needs of youth experiencing cycle. We met with Del Norte Behavior past or current trauma. Suicide prevention responses Health and are confident their review and shall be respectful and in the least invasive manner assessment of youth upon intake adequately consistent with the level of suicide risk. The plan shall addresses mental health issues. The MAYSI include the following elements: also allows staff to be prepared for youth that ☒ ☐ ☐ respond with any cautions or warnings, pending being seen by a clinician. BH staff respond to all crisis incidents and are on-site weekly. We reviewed 10 separate MAYSI Assessments for youth and the follow up status in the facility log. We found youth were placed on a caution or warning watch until seen by BH staff. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and ☒ ☐ ☐ 300.3.1 Bullet 4 Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Precautionary Protocols 701.4 (c)(1) Suicide Risk and Mental Health (1) All youth shall be screened for risk of ☒ ☐ ☐ Assessment suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake processes shall be trained in ☒ ☐ ☐ 300.3.1 Bullet 4 screening youth for risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of 701.4 (c)(2) suicide shall be referred to ☒ ☐ ☐ behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☐ ☐ 707.3 Member Responsibilities behavioral/mental health assessment. 7065 Del Norte JH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ 707.3 (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☐ ☐ 707.3 (e) Safety Interventions (1) Procedures to address intervention 707.3 ☒ ☐ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration ☒ ☐ ☐ 707.5 ⁋ 2 B. Treatment strategies including trauma-informed approaches ☒ ☐ ☐ 707.4 (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit ☒ ☐ ☐ 707.5 suicidal behaviors. (f) Communication (1) The intake process shall include 701.4 (c)(2) communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for ☒ ☐ ☐ 707.4 ⁋ 3 suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts 707.9 Debriefing (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. 7065 Del Norte JH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ 707.9 ⁋ 2 (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ 707.9 ⁋ 2 (h) Documentation (1) Documentation processes shall be ☒ ☐ ☐ 707.7 Documentation developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, 707.4 ⁋ 2 services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ ☐ ☐ There have been no legal actions this cycle. notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE 522 Reporting In-Custody Death DETAINED 522.3 ⁋ 4 Notifications 523 In-Custody Death Reviews (1) Death of a Youth. (a) The facility administrator, in cooperation with the ☒ ☐ ☐ 523.3 Mandatory Reviews health administrator and the behavioral/mental 522.6 Serious Illness or Injury health director, shall develop written policies and procedures in the event of the death of a youth while Procedure 1341 detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7065 Del Norte JH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the facility administrator, shall develop written policies 523.5 In-Custody Death Review Team and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney 522.3 ⁋ 5 General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar The facility is aware of this standard and days inspect and evaluate the juvenile facility, jail, regulation. lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the 522.6 Serious Illness and Injury health administrator, shall develop written policies Procedure 1341, Section 7-a through c and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☐ ☐ 500 Population Management and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a 1101 Crowding juvenile facility exceeds its rated capacity for more than Introduction Building and Grounds fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the ☒ ☐ ☐ Board in a format provided by the Board. Although the facility is rated for 44 youth, the agency has placed a cap on the number of youths allowed in detention at 10. 7065 Del Norte JH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES 501 Youth Reception The facility administrator shall develop and implement 501.1 Purpose and Scope written policies and procedures for admittance of youth that emphasize respectful and humane engagement with youth, and reflect that the admission process may be We reviewed admission documentation and traumatic to youth who may have already experienced found the agency compliant with regulation. trauma. Policies shall be trauma-informed, culturally The Detention Risk Assessment (DRAI), the relevant, and responsive to the language and literacy MAYSI, and criteria for detention are needs of youth. In addition to the requirements of detailed sufficiently to provide information Sections 1324 and 1430 of these regulations: when a youth is booked. The victim vulnerability assessment and other admission ☒ ☐ ☐ information obtained during the booking process by custody intake staff reveals a consistent and comprehensive process for admitting youth. Due to Covid, the agency worked with the medical provider to establish protocols for admission and necessity for quarantine. Wellpath is the new medical provider and has protocols in place to assess and evaluate all youth at admission and/or sick call. (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☐ ☐ 501.5 Admission Process of admittance in accordance with the provisions of Welfare and Institution Code Section 627; 501.8 Telephone Calls (2) Offer of a shower; ☒ ☐ ☐ 501.9 Showering and Clothing Exchange (3) Documented secure storage of personal belongings; ☒ ☐ ☐ 501.7 Youth Property Control (4) Offer of food upon arrival; ☒ ☐ ☐ 501.5.5 Food Upon Arrival 7065 Del Norte JH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ 501.3 Pre-Admission Screening disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 701.4 Initial Screening Medical 1413, and 1430 of these regulations; ☒ ☐ ☐ 702.7 Mental Health Care (7) Contact with Regional Center for the Developmentally Disabled for youth that are Procedure 1350 suspected of or identified as having a developmental disability, pursuant to Section 1413; and, The on-call or assigned Probation Officer is ☒ ☐ ☐ the person responsible for notifying the Regional Center when youth are identified as developmentally disabled during the booking process or when in detention. (8) Procedures consistent with Section 1352.5. . Procedure 1352.5 Transgender and Intersex ☒ ☐ ☐ Youth (b) juvenile hall administrators shall establish written criteria for detention that considers the least 501.3 (h) restrictive environment. 501.5.2 Prohibited Admissions ☒ ☐ ☐ Procedure 1350, 1-a through d Criteria for Detention (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures 501.5.3 Estimated Length of Stay that advise the youth of the estimated length of ☒ ☐ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated ☒ ☐ ☐ 501.5.3 Estimated Length of Stay length of his/her stay. 7065 Del Norte JH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE 502.3 Classification 606 PREA The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of admission based on the following information: (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ 502.3, Bullet 19 and 21 (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, ☒ ☐ ☐ 502.3, Bullet 20 and 24 transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ 502.3, Bullet 4 and 6 (d) Age; ☒ ☐ ☐ 502.3, Bullet 1 (e) Level of emotional and cognitive development; ☒ ☐ ☐ 502.3, Bullet 7 (f) Physical size and stature; ☒ ☐ ☐ 502.3, Bullet 3 (g) Mental illness or mental disabilities; ☒ ☐ ☐ 502.3, Bullet 10 and 14 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ 502.3, Bullet 14 7065 Del Norte JH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) Physical disabilities; ☒ ☐ ☐ 502.3, Bullet 10 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ 502.3, Bullet 22 (k) Any other specific information about the individual youth that may indicate heightened needs for 502.3, Bullet 1-24 supervision, additional safety precautions, or 502.6 Housing Assignments ☒ ☐ ☐ separation from certain other youth. 502.9 PREA Considerations Staff shall ascertain this information through conversations with the youth during the admittance 502.4, ⁋ 2 process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the 502.3, Last Paragraph facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES The facility administrator shall develop and implement 519 Release written policies and procedures for release of youth from custody which provide for: ☒ ☐ ☐ The Juvenile Probation staff are on -site at the JH and meet with youth as they exit the facility to establish juvenile probation expectations. (a) verification of identity/release papers; ☒ ☐ ☐ 519.3 (a) (b) return of personal clothing and valuables; ☒ ☐ ☐ 519.3 (d) 7065 Del Norte JH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 519.3 (l) (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ 519.3 (m) regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 519.3 (n) (f) notification of facility mental health personnel. ☒ ☐ ☐ 519.3 (m) The facility administrator shall develop and implement policies and procedures for post-disposition youth to 517.3 (b) and (f) coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and 519.5 Post Dispositional Youth behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of 519.4 Furlough youth from custody. ☒ ☐ ☐ The facility does not have a furlough program. 1352 CLASSIFICATION The facility administrator shall develop and implement 502 Youth Classification written policies and procedures on classification of Procedure 1352 youth for the purpose of determining housing placement in the facility. Such procedures shall: ☒ ☐ ☐ The facility operates within one unit. Youth needing closer supervision are housed closet to the staff counter area. The Classification of all youth is reviewed weekly in the Classification Log created for each youth. 7065 Del Norte JH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the 502.6 Housing Assignments appropriate, least restrictive housing and program settings. Housing assignments shall consider the ☒ ☐ ☐ need for single, double or dormitory assignment or It is noted the facility has self-capped their location within the dormitory; population and only operates one unit. (b) consider facility populations and physical design of the facility; 502.7 ☒ ☐ ☐ The facility has one unit in operation. (c) provide that a youth shall be classified upon admittance to the facility; classification factors 502.3 Classification Plan shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ 502.6 Housing Assignments legal status, public safety considerations, 502.9 PREA Considerations medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of 502.5.1 Periodic Classification Reviews supervision and the youth's behavior while in ☒ ☐ ☐ custody; and, 502.5.2 Staff Requested Reviews (e) provide that facility staff shall not separate youth from the general population or assign youth to a Introduction Preface Non-Discrimination single occupancy room based solely on the youth's Policy actual or perceived race, ethnic group identification, ancestry, national origin, color, Procedure 1352 Classification, ⁋ 5 religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☐ ☐ 502.3 Bullet 20 identification or status as an indicator of likelihood of being sexually abusive. 502.9 ⁋ 3 PREA Considerations 7065 Del Norte JH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies 611 Transgender and Intersex Youth and procedures ensuring respectful and equitable 502.9 ⁋ 3 PREA Considerations treatment of transgender and intersex youth. The policies shall provide that: 606 PREA 608 Youth Non-Discrimination Procedure 1352.5 Transgender and Intersex Youth ☒ ☐ ☐ The agency incorporated a specific policy for this regulation to include all facets required rather than have multiple policies for each specific expectation. The PREA consideration policy encompasses much of the regulation. The PREA policy provides definitions and the protection for all youth against sexual abuse, harassment, and assault. The youth non-discrimination policy discusses some of the criteria. Finally, the procedure is responsive to all elements. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s 611.3 preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ Procedure 1352.5, ⁋ 1 use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender identity and shall provide youth with the institution’s clothing and undergarments consistent ☒ ☐ ☐ 611.4y with their gender identity. Procedure 1352.5, ⁋ 2, 2 807.6.1 7065 Del Norte JH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes 611.5 their safety and well-being. Staff may not automatically house youth according to their Procedure 1352.5, ⁋ 2, 3-a through c external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ 611.6 behavioral health providers qualified to provide care and treatment to transgender and intersex Procedure 1352.5, ⁋ 2, 4-a and b youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical 611.7 plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex Procedure 1352.5, ⁋ 2, 5-a youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s 611.8 anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of Procedure 1352.5, ⁋ 2, 6-a and b the staff member who conducts any search of the youth. 1353 ORIENTATION The facility administrator shall develop and implement 503 Youth Orientation written policies and procedures to orient a youth prior 503.2 Policy to placement in a living area. Both written and verbal information shall be provided and supplemented with 503.3 Access to Orientation video orientation if feasible. Provision shall be made to provide accessible orientation information to all ☒ ☐ ☐ detained youth including those with disabilities, limited The agency has all youth sign that they have literacy, or English language learners. Orientation shall read and understand facility expectations. include information that addresses: 7065 Del Norte JH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) facility rules including contraband and searches and disciplinary procedures; 503.4 (a) Facility Rules and Discipline Procedures ☒ ☐ ☐ 503.4 (t) Approved list of items youth are permitted to possess 503.4 (aa) Searches (b) facility’s system of positive behavior interventions and supports, including behavior expectations, 503.4 (b) incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ 503.4 (n)(1-7) harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; 503.4 (v) ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be 503.4 (e) free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court process; ☒ ☐ ☐ 503.4 (i) (g) access to routine and emergency health and mental health care; ☒ ☐ ☐ 503.4 (f) (h) access to education, religious services, and recreational activities; 503.4 (g) Programs and activities ☒ ☐ ☐ 503.4 (j) Education 503.4 (q) Religious Services 7065 Del Norte JH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) housing assignments; ☒ ☐ ☐ 503.4 (h) (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☐ ☐ 503.4 (d) (k) rules and access to correspondence, visits and telephone use; ☒ ☐ ☐ 503.4 (c) (l) availability of reading materials, programming, and other activities; 503.4 (g) Programs and Activities ☒ ☐ ☐ 503.4 (k) Reading Materials (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; 503.4 (l) Use of Force and Physical Restraint 503.4 (m) Use of Restraints and Chemical ☒ ☐ ☐ Agents 503.4 (w) Room Confinement (n) immigration legal services; ☒ ☐ ☐ 503.4 (p) (o) emergencies including evacuation procedures; ☒ ☐ ☐ 503.4 (r) (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and ☒ ☐ ☐ 503.4 (u) harassment by other youth and staff; 7065 Del Norte JH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (q) availability of services and programs in a language other than English if appropriate; 503.4 (g)(1) 503.5 ☒ ☐ ☐ Section 503.5 addresses orientation for non- readers, visually impaired and Deaf/Hard of Hearing Youth. (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ 503.4 (x) (s) a process for which parents/guardians receive information regarding the youth’s stay in the 503.4 (y) facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 503.4 (z) 1354 SEPARATION 502.6.2 Classification-Separation The facility administrator shall develop and implement Procedure 1354 written policies and procedures that address: The facility created a self-separation form ☒ ☐ ☐ youth present to staff when they want to voluntarily separate from the general population, programming and/or school. If the separation is during an expected program requiring participation, the youth is advised they may fail to earn points for the activity. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health ☒ ☐ ☐ 502.6.2 conditions, assaultive behavior, disciplinary consequences and protective custody. 502.6.3 7065 Del Norte JH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ 502.6.2 (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ 502.6.2 ⁋ 2 necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☐ ☐ 502.6.2 (e) when separation results in room confinement, the separation shall occur in accordance with Welfare ☒ ☐ ☐ 601 Room Confinement and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation ☒ ☐ ☐ 502.6.2 ⁋ 4 remains necessary. 7065 Del Norte JH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and 601 Room Confinement implement written policies and procedures 601.6 addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in We reviewed RC incident reports and found room confinement shall be accomplished in the agency complies with the intent of accordance with the following guidelines: placing youth in their rooms only if they pose a safety and security risk. The documentation was in line with the regulation and policy. The agency has had ☒ ☐ ☐ less than 25 incidents of room confinement this cycle. Youth are removed from RC quickly and upon reintegration, typically in a separated status until they meet the goals for re-joining the group. There were no incidents beyond four hours this cycle. Staff records youth who want to voluntarily separate in their rooms as Voluntary Room Separation. (1) Room confinement shall not be used before other, less restrictive, options have been 601.6 (a) attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☐ ☐ 601.6 (b) convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☐ ☐ 601.6 (c) physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☐ ☐ 601.6.4 (a) Room Confinement confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ 601.6.4 (a)(1) 7065 Del Norte JH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Consult with mental health or medical staff. ☒ ☐ ☐ 601.6.4 (a)(2) (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ 601.6.4 (a)(3) reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: There were no incidents of RC beyond 4 ☒ ☐ ☐ hours this cycle. (A) Document the reasons for room confinement and the basis for the 601.6.4 (b)(1) extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met ☒ ☐ ☐ 601.6.4 (b)(2) in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her ☒ ☐ ☐ 601.6.4 (b)(3) designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ 601.1.1 Definition Room Confinement youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ 601.4 (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ 601.4 additional protections to youth. 7065 Del Norte JH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) This section does not apply during an extraordinary emergency circumstance that 601.4 requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat 601.4 and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7065 Del Norte JH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN 504 Case Management The facility administrator shall develop and implement written policies and procedures for assessment and case planning. We reviewed case plans and found the forms used provide an individualized response to the Case Plan from field services. The JH Case Plan asks for the youth to identify their strengths, staff safety issues, family reunification needs and precautions. The counselor then makes recommendations to meet the youth’s needs. The counselors also have the youth complete a Personal Assessment form upon entry to the facility and prior to leaving, demonstrating the youth’s successes while in custody. Lastly, ☒ ☐ ☐ the staff facilitate the setting of goals during counseling time and have the youth articulate the goal and objective to reaching it by completing the form. Prior to release, youth are involved in a Multi-Disciplinary Team meeting to ensure transition and reentry planning is in place. There were blanks on some forms, especially the record of date completed. Facility Manager Jordan Anderson will continue to audit the process and work with the field officer to ensure better follow through and documentation. (a) Assessment: The assessment is based on information collected 504.3 Assessments during the admission process with periodic review, which includes the youth's risk factors, needs and 504.3.1 ⁋ 3 strengths including, but not limited to, ☒ ☐ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth ☒ ☐ ☐ 504.3.1 held for at least 30 days or more and created within 40 days of admission. 7065 Del Norte JH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☐ ☐ 504.3.1(c) (B) a plan for meeting the objectives that includes a description of program resources ☒ ☐ ☐ 504.3.1(b) needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and ☒ ☐ ☐ 504.3.1(c) discussion of the plan with the youth; (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed ☒ ☐ ☐ 504.3.1 for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be 504.3.1 (a) developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES 504.5 Counseling and Casework The facility administrator shall develop and implement 704.3 Counselor Supervisor Responsibilities written policies and procedures ensuring the availability of appropriate counseling and casework services for all Procedure 1356, Counseling and Casework youth. Policies and procedures shall ensure: Services ☒ ☐ ☐ The agency has an extensive protocol for staff involved in counseling youth, offering guidance of the impacts of trauma, the need to have a humane approach and to be non- judgmental. The entries and notes created are detailed and can be entered by any staff working with the youth at any given time. 7065 Del Norte JH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) youth will receive assistance with needs or concerns that may arise; ☒ ☐ ☐ 704.3 (a) 1 Procedure 1356, ⁋ 2 (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☐ ☐ 704.3 (b) clergy, probation officer, or other public official; and, Procedure 1356, 1-⁋ 3 (c) youth will be provided access to available resources to meet the youth’s needs. 704.3 (a) 2 ☒ ☐ ☐ Procedure 1356, 1-4 1357 USE OF FORCE The facility administrator, in cooperation with the 513 Use of Force responsible physician, shall develop and implement 513.3 ⁋ 6 written policies and procedures for the use of force, which may include chemical agents. Force shall never be applied as punishment, discipline, retaliation or We reviewed use of force incident reports treatment. and noted staff did a good job of articulating (a) At a minimum, each facility shall develop policies the incident details in their reports. The and procedures which: documentation also included substantial ☒ ☐ ☐ information of the officer’s attempt to deescalate the incident prior to the use of force. Of the 31 major incidents for this cycle, two involved the use of force and none involved the use of OC Spray. It was noted the low number and documentation of how the agency is diligent in talking with youth to develop a relationship of honesty and transparency rather than rigid compliance or automatic force options. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☐ ☐ 513.3 ⁋ 2 1302 to ensure the safety and security of youth, staff, others and the facility. 7065 Del Norte JH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) outline the force options available to staff including both physical and non-physical Procedure 1357 Use of Force ⁋ 6, 1-a options and define when those force options are through i appropriate. We reviewed the UF training curriculum again this cycle to verify the vestment in training for this type of high-risk incident. The continuum includes: Physical Presence; Verbal Commands; Firm Grasp/Control Hold; Open Hand/Control Hold; Chemical Agents; Less than Lethal Force; and, Lethal Force. It should be noted, the use of lethal ☒ ☐ ☐ and less than lethal force is for field staff only. We appreciate the department’s Wheel Model training and note it is very specific that officers continually assess the situation and selects “the most reasonable option relative to those circumstances as perceived at that point of time.” This was verified in reading UF incidents and those reports where force was averted due to officers’ constant attempts at de-escalation. (3) describe force options or techniques that are expressly prohibited by the facility. ☒ ☐ ☐ 513.10 (k) (4) describe the requirements of staff to report any inappropriate use of force, and to take ☒ ☐ ☐ 513.3.2 Duty to Intercede affirmative action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for 513.6 Reporting the Use documenting and reporting the use of force, including reporting requirements of of Force management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. ☒ ☐ ☐ 513.9 Use of Force Review 7065 Del Norte JH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up procedures required after use of force incidents ☒ ☐ ☐ 513.6.1 Required Notifications for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☐ ☐ Procedure 1357 Guideline ⁋ 1 Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: 513.4 Use of Chemical Agents ☒ ☐ ☐ It is noted there have been no deployments of OC Spray this cycle. (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size 513.4 and the approved method of deployment for those chemical agents. 513.4 ⁋ 2 ☒ ☐ ☐ Only staff trained in the use of OC Spray are authorized to carry it on their person or deploy it within the facility. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☒ ☐ ☐ 513.4.1 Limitations or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical 513.4 ⁋ 3, 4, and 5 agents. This shall include that youth who have ☒ ☐ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents 513.4.2 Facility Manager Responsibilities involving chemical agents for medical, mental health staff and parents or legal guardians. ☒ ☐ ☐ 513.6.1 Notifications for Use of Force incidents 7065 Del Norte JH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) provide for the documentation of each incident of use of chemical agents, including the reasons 513.6 (a)-(g) Reporting the Use of Force for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☒ ☐ ☐ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and 513 Use of Force regular training in use of force and chemical agents when appropriate that address: 304 Chemical Agents Training Procedure 1357 Use of Force and Chemical ☒ ☐ ☐ Agents Requires initial and annual training to establish proficiency. (1) known medical and behavioral health ☒ ☐ ☐ conditions that would contraindicate certain Procedure 1357 ⁋ 3, Bullets 1-6 types of force; (2) acceptable chemical agents and the methods of application. Procedure 1357 ☒ ☐ ☐ This procedure identifies the Fox Five, Point Three Stream as the OC used in the facility. (3) signs or symptoms that should result in ☒ ☐ ☐ immediate referral to medical or behavioral Procedure 1357 Decontamination 5 and 9 health. (4) instruction on the Constitutional Limitations of Use of Force. The agency curriculum for Use of Force ☒ ☐ ☐ Training was provided and includes the elements of this component in regulation. (5) physical training force options that may require the use of perishable skills. The agency curriculum for Use of Force ☒ ☐ ☐ Training was provided and includes initial and ongoing training annually. 7065 Del Norte JH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) timelines the facility uses to define regular training. The agency curriculum for Use of Force Training was provided and includes initial ☒ ☐ ☐ and ongoing training quarterly for defensive tactics and OC training two times per year. 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the 514 Restraints responsible physician and mental health director, shall 514.1.1 Definition develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize a youth's We reviewed the agency Training extremities and/or prevent the youth from being Curriculum on the WRAP. It is noted the ambulatory. ☒ ☐ ☐ agency has not used restraints as defined by regulation at all this cycle. We reviewed the one incident where officers were prepared to use the WRAP; however, the youth immediately became compliant upon seeing device and it was never applied. The documentation process was within policy and compliant with regulation. Physical restraints may be used only for those youth who present an immediate danger to themselves or 514.3 (c) others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause 514.3 (e) ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of 514.3 (g) restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through 514.3 (l) affixing of hands and feet together behind the back ☒ ☐ ☐ 514.9 Pregnant Youth (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. 7065 Del Norte JH PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used 514.5 (a) to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager 514.3 (d)(2) may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later 514.3 (j)(1) than two hours from the time of placement. The youth ☒ ☐ ☐ shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the ☒ ☐ ☐ 514.3 (j)(2) time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and 514.3 (j) to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ application of restraints. 514.7 Documentation (b) known medical conditions that would contraindicate certain restraint devices and/or ☒ ☐ ☐ Procedure 1357 Guideline 6 techniques. (c) acceptable restraint devices. The agency regularly trains staff on the ☒ ☐ ☐ WRAP Restraint system. 7065 Del Norte JH PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) signs or symptoms which should result in immediate medical/mental health referral. 3.4.14 Notification of Medical and/or Mental Health staff. ☒ ☐ ☐ The training curriculum was provided and articulates when and how the WRAP can be used. (e) availability of cardiopulmonary resuscitation equipment. The facility AED is located in the Control ☒ ☐ ☐ Room. (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or 514.3 (k) in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ 514.3 (m) (h) exercising of extremities. ☒ ☐ ☐ 514.3 (n) 7065 Del Norte JH PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN 514.4 Specific Duties of the Facility THE FACILITY. Manager 514.5 Transportation Restraints The Facility Administrator, in cooperation with the ☒ ☐ ☐ responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the There have been two incidents involving the required training. application of restraints for movement of a youth to their room this cycle. Of the 31 major incidents so far this cycle, only a ☒ ☐ ☐ handful necessitated the youth moving to their room for safety or security incidents. The agency transports youth with handcuffs and shackles. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ 514.5 (a)(2) (c) an individual assessment of the need to apply restraints for movement or transportation that 514.4 ⁋ 2 includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☐ ☐ 514.6 (n) devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and ☒ ☐ ☐ 514.5 (a) refers to 514.9 Pregnant Youth Welfare and Institutions Code Section 222. 7065 Del Norte JH PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in The facility does not have a Safety Room. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. 7065 Del Norte JH PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement 515 Searches written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: ☒ ☐ ☐ All youth are subject to a pat search at admission and if there are circumstances meriting it. There have been no modified or strip searches this cycle. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ 515.1 ⁋ 2 Purpose and Scope staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person 515.1 ⁋ 1 Purpose and Scope being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section ☒ ☐ ☐ 515.4.1 (a) 4030. 7065 Del Norte JH PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ 515.4.3 Physical Body Search (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor 515.4.1 (a) when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. ☒ ☐ ☐ 515.5 Transgender Searches (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or 515.4.2 ⁋ 2 when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement 609 Youth Grievances written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to We reviewed the grievance log and all 26 health care services, classification decisions, program grievances filed this cycle. The form participation, telephone, mail or visiting procedures, prompts the youth and staff through the food, clothing, bedding, mistreatment, harassment or process. We noted staff responded to the violations of the nondiscrimination policy. There shall ☒ ☐ ☐ grievance in almost all instances the same or be no time limit on filing grievances. Policies and following day from filing. Resolution of the procedures shall include provisions whereby the facility grievance was most often at the staff level manager ensures: without administrator involvement other than review. The process and outcomes were fair and in line with the rules, expectations and youth rights as presented in the handbook and throughout the facility. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☐ ☐ 609.3 ⁋ 1 to have free access to the form; 7065 Del Norte JH PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth 609.4.1 Exception to Initial Grievance Filing. supervision staff working in the facility; ☒ ☐ ☐ This policy states youth may hand grievance to a supervisor, facility manager or place in the grievance box. (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ 609.4 Youth Grievance Procedures (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☐ ☐ 609.4.2 Timely Resolution of Grievances grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain 609.4 ⁋ 2 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ 609.4 ⁋ 2 (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ 609.4.4 Recording Grievances (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ 609.4.3 Appeals to Grievance Findings involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ 609.4.2 ⁋ 4 longer time frame. The youth shall be notified of any delay; and, 7065 Del Norte JH PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual 606 PREA harassment. ☒ ☐ ☐ 609.6 Additional Provisions for Grievances Related to Sexual Abuse Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ 609.4.1 addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical 209 Report Preparation harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, 521 Biological Samples IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☒ ☐ ☐ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force 521.5 Use of Force to Obtain Samples that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this section. 7065 Del Norte JH PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts 521.5 to secure voluntary compliance shall be documented and include an advisement of the ☒ ☐ ☐ legal obligation to provide the requisite Policy reflects voluntary compliance; specimen, sample or impression and the however, if the youth refuses, staff may only consequences of refusal. use force with an order from the Court. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. 521.5 ⁋ 2 The authorization shall include information that ☒ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. 521.5.1 Video Recording Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7065 Del Norte JH PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM (a) School Programs 1003 Youth Educational Services The County Board of Education shall provide for the 1003.3 ⁋ 3 administration and operation of juvenile court schools in 1003.4 (b)(1) Annual Review conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written The facility manager meets with the teacher policy and procedures to ensure communication and one time a month or as necessary. We met coordination between educators and probation staff. with Elk Creek teacher Juan Lobo Restrepo Culturally responsive and trauma-informed approaches while onsite and found him enthusiastic with should be applied when providing instruction. Education the youth and engaged in providing for his staff should collaborate with the facility administrator to students. He is assisting the facility manager use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ in getting the Paxton/Patterson’s Program certified for CTE instruction as it boasts an request an annual review of each required element of the extensive vocational ed curriculum. program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be Graduated students can work with school delegated to the principal or any other staff of any personnel on the FAFSA process for juvenile court school site. The Superintendent of Schools enrollment in the College of the Redwoods shall conduct this review in conjunction with a qualified satellite campus in Crescent City. outside agency or individual. Upon receipt of the review, Otherwise, they complete the over 20 Paxton the facility administrator or designee shall review each Patterson modules as part of vocational item with the Superintendent of Schools and shall take training. whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements The facility school program shall comply with the State 1003.4 (b) Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff 1003.3 (a) shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. 7065 Del Norte JH PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) The course of study shall comply with the State Education Code and include, but not be limited 1003.4 (b) to, courses required for high school graduation. ☒ ☐ ☐ 1003.5 Course of Study (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ 1003.5 Course of Study Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ 1003.6 (4) Administration of the High School Equivalency Tests as approved by the California Department ☒ ☐ ☐ 1003.6 of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☐ ☐ 1003.5 ⁋ 4 progress towards grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile 1003.5 ⁋ 2 court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security 1003.7 status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). 7065 Del Norte JH PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) School Discipline (1) Positive behavior management will be 1003.7 School Discipline implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may ☒ ☐ ☐ 1003.7 ⁋ 2 affect the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from 1003.7 ⁋ 3 school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and 1003.4 (g) procedures that address the rights of any student ☒ ☐ ☐ who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1003.4 (d) (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☐ ☐ 1003.4 (m) addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission ☒ ☐ ☐ 1003.4 (b) and (c) (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ 1003.4 (c)(1) 7065 Del Norte JH PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Home Language Survey and the results of the State Test used for English language ☒ ☐ ☐ 1003.4 (c)(1) proficiency; (C) Needs and services of special populations as defined by the State Education Code, ☒ ☐ ☐ 1003.4 (c)(1) including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ 1003.4 (c)(1) (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☐ ☐ 1003.4.1 Education Program Enrollment determine the youth's general academic functioning levels to enable placement in core Requirements curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth 1003.4.1 Education Program Enrollment within five school days. ☒ ☐ ☐ Requirements (4) Upon enrollment, education staff shall comply with the State Education Code and request the 1003.4 (d) and (e) youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1003.4 (h) (1) The complete facility educational record of the ☐ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for ☐ ☐ ☐ 1003.4 (i) course work completed while in juvenile court school in accordance with the State Education Code. 7065 Del Norte JH PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Transition and Re-Entry Planning 1003.4 (n) (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1003.4 (o) and (p) (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. 1002 Programs, Recreation and Exercise 1002.2 Policy The facility administrator shall develop and implement written policies and procedures for programs, recreation, and exercise for all youth. The intent is to ☒ ☐ ☐ A Programs Review memo was completed minimize the amount of time youth are in their rooms by Facility Manager Jordan Anderson on or their bed area. June 30, 2021. As referenced below, youth have many opportunities to engage in a wide array of activities. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three 1002.3 Responsibilities ⁋ 1 hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding 1002.3 Responsibilities ⁋ 2 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☐ ☐ ☐ 1002.3 Responsibilities ⁋ 3 7065 Del Norte JH PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ☒ ☐ ☐ 1002.3 Responsibilities ⁋ 6 ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily 1002.6 Access to Programs programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and The agency provides the following linguistically appropriate, or pro-social interventions programs, both structured and unstructured: and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Moral Recognition Therapy, Coping with Chief Probation Officer or the County Office of Anger, Love and Logic, and Seeking Safety Education and can be administered by county are the structured and evidenced based partners such as mental health agencies, community options. based organizations, faith-based organizations or Probation staff. A 12 Step Program, Parenting Education, Programs may include but are not limited to: Dating Violence, and Drug/Alcohol Counseling are provided by Remi Vista – a ☒ ☐ ☐ mental health specialist. Staff facilitate Ted Talks via live streaming; Celebrate Recovery; Teenage Therapy, a Podcast; and the Paxton Patterson Program for vocational experiences. We were intrigued by the peer facilitated podcast topics, including: Influencer Culture and Toxicity; Fear of Missing Out and Scared of being Vulnerable. Youth are also able to participate in getting certified in CPR and receiving SERV Safe certification for food handlers. 7065 Del Norte JH PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to 1002.5 Access to Recreation unscheduled activities such as leisure reading, letter writing, and entertainment. Activities shall be supervised and include orientation and may include The Recreation Room, a former classroom, coaching of youth. was converted to recreation space in 2018. ☒ ☐ ☐ Youth have the opportunity to use Amazon tablets; art supplies; crochet supplies; puzzles; Roku/Netflix (youth); Headphones with programmable music; gaming consoles; and a karaoke machine. 7065 Del Norte JH PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle 1002.4 Access to Exercise activity each day. The facility has a large outdoor space for ☒ ☐ ☐ youth LME. Additionally, they have a full gymnasium which they can participate in the following: volleyball, basketball, indoor soccer, lacrosse, dodgeball, corn hole and ping pong. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ 1002.9 Inability to Meet Requirements The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to 1006 Religious Program religious services and/or religious counseling at least 1006.3 Staff Responsibilities once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ 1006.9 Group Religious Services (b) availability of clergy; and, ☒ ☐ ☐ 1006.9 (c) availability of religious diets. 900.7 Religious Diets ☒ ☐ ☐ 1006.5 Diets and Meal Service 7065 Del Norte JH PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM The facility administrator shall develop policies and 1004 Youth Work Program procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING The facility administrator shall develop and implement 1007 Youth Visitation written policies and procedures for visiting, that include 1007.3.2 Visitation Requirements provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☐ ☐ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. 1007.6 Denial or Termination of Visiting Visitation shall not be denied solely based on the visitor’s Privileges criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but ☒ ☐ ☐ 1007.3.2 ⁋ 2 conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, 1007.8 Special Visits shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ 1007.3.2 ⁋ 3 visiting. 7065 Del Norte JH PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ 1001 Youth Mail written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ 1001.3 Mail Generally (b) youth may send two letters per week postage free; ☒ ☐ ☐ 1001.8 (a) (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder 1001.4 Confidential Correspondence of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is 1001.6 Processing and Inspection of Mail by reasonable cause to believe facility safety and ☒ ☐ ☐ Members security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1005 Youth Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 603 Access to Courts and Counsel ☒ ☐ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ 603.3 Youth Access 7065 Del Norte JH PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) provision for confidential consultation with attorneys; and, 603.3 Bullet 1 ☒ ☐ ☐ 1001.4 Confidential Correspondence (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. 603.3 Bullet 2 Telephone Calls ☒ ☐ ☐ 603.6 Attorney Visits 603.7 Mail 1390 DISCIPLINE The facility administrator shall develop and implement 600 Youth Discipline written policies and procedures for the discipline of 600.2.1 Continued Access to Services youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. 600.3.1 Youth Rules or Sanctions Discipline shall be imposed at the least restrictive level ☒ ☐ ☐ 600.6 Last ⁋ which promotes the desired behavior and shall not include corporal punishment, group punishment, 600.6 Bullet 15 (p. 218) physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; 600.2.1 (a) ☒ ☐ ☐ 600.6 Bullet 9 (p. 218) (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; 600.2.1 (b) ☒ ☐ ☐ 600.6 Bullet 3 and 9 (p. 218) (c) full nutrition; 600.2.1 (c) ☒ ☐ ☐ 600.6 Bullet 4 (p. 217) 7065 Del Norte JH PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) contact with parent or attorney; 600.2.1 (d) ☒ ☐ ☐ 600.6 Bullet 2 (Attorney) and 16 (Parent) (p. 218) (e) exercise; 600.2.1 (e) ☒ ☐ ☐ 600.6 Bullet 7 (p. 218) (f) medical services and counseling; 600.2.1 (f) ☒ ☐ ☐ 600.6 Bullet 10 and 14 (p. 218) (g) religious services; 600.2.1 (g) ☒ ☐ ☐ 600.6 Bullet 14 (p. 218) (h) clean and sanitary living conditions; 600.2.1 (h) ☒ ☐ ☐ 600.6 Bullet 3 (p. 218) (i) the right to send and receive mail; ☒ ☐ ☐ 600.2.1 (i) (j) education; and, 600.2.1 (j) ☒ ☐ ☐ 600.6 Bullet 14 (p. 218) (k) rehabilitative programming. ☒ ☐ ☐ 600.2.1 (k) 7065 Del Norte JH PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. 600.4 Minor Rule Violations Such rules and penalties shall include both major violations and minor violations, be stated simply and 600.5 Major Rule Violations affirmatively, and be made available to all youth. ☒ ☐ ☐ 600.7 Guidelines for Disciplinary Sanctions Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement 600.7 Guidelines for Disciplinary Sanctions written policies and procedures for the administration of discipline which shall include, but not be limited to: We reviewed 10 of the 31 incidents involving Due Process this cycle. Two were use of force involved, 2 assaults, 2 criminal threats and 4 for contraband. The forms and ☒ ☐ ☐ documentation process were compliant with regulation. When youth are involved in the Due Process and take responsibility for their actions, the sanction is typically lessened with the acknowledgement of their behavior. (a) designation of personnel authorized to impose discipline for violation of rules; 600.7 ⁋ 4 ☒ ☐ ☐ Designates the CPO or authorized designee may implement disciplinary sanctions. (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ 600.6 Limitations on Disciplinary Actions (c) definition of major and minor rule violations and their consequences, and due process requirements; 600.4 Minor Rule Violations ☒ ☐ ☐ 600.5 Major Rule Violations 7065 Del Norte JH PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ 600.3.1 Youth Rules and Sanctions (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct 600.4 Minor Rule Violations imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall be documented and require the following: ☒ ☐ ☐ 600.5 Major Rule Violations (1) written notice of violation prior to a hearing; ☒ ☐ ☐ 600.5.3 Notification (Written to Youth) (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☐ ☐ 600.3.1 Youth Rules and Sanctions ⁋ 2 language learners; (3) hearing by a person who is not a party to the incident; ☒ ☐ ☐ 600.5.4 Hearings ⁋ 2 (4) opportunity for the youth to be heard, present evidence and testimony; ☒ ☐ ☐ 600.5.5 Evidence (5) provision for youth to be assisted by staff in the hearing process; ☒ ☐ ☐ 600.5.6 Staff Assistance (6) provision for administrative review. ☒ ☐ ☐ 600.5.9 Disciplinary Appeals (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☐ ☐ ☒ 600.7.1 follow the due process provisions in subsection (e) above. 7065 Del Norte JH PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Del Norte County Probation Department Juvenile Detention Manual (DNCPDJDM) The health administrator/responsible physician, in Policy 706 Communicable Diseases - Youth cooperation with the facility administrator and the local health officer, shall develop written policies and Del Norte County Probation Department procedures to address the identification, treatment, Memo - Juvenile Hall COVID 19 Response control and follow-up management of communicable ☒ ☐ ☐ dated 11-25-20 diseases. The policies and procedures shall address, but not be limited to: County of Del Norte COVID 19 Addendum (IIPP) This is a countywide directive regarding operations at all county sites, inclusive of some aspect requirements in Title 15. (a) Intake health screening procedures; DNCPDJDM Policy 706.3 c-1 This policy requires screening of incoming youth. DNCPDJDM Policy 706 3 c-3 ☒ ☐ ☐ This calls for ongoing medical investigation of in custody youth for suspected exposure. Del Norte Juvenile Hall COVID-19 Screening Checklist. (b) Identification of relevant symptoms; DNCPDJDM Policy 706.3 c-1 This policy requires screening of incoming youth. ☒ ☐ ☐ County of Del Norte COVID 19 Addendum III This part of the document provides a definition of COVID-19 and outlines symptomology of the disease. 7065 Del Norte JH PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral for medical evaluation; DNCPDJDM Policy 706.4.3 Medical Consultation, Evaluation and Treatment ☒ ☐ ☐ This policy mandates a medical evaluation and treatment for any known communicable disease. (d) Treatment responsibilities during detention; DNCPDJDM Policy 706.3 a-4 This mandates appropriate medical attention and precautions to be used by all persons in the facility. ☒ ☐ ☐ DNCPDJDM Policy 706.4.3 Medical Consultation, Evaluation and Treatment This policy mandates a medical evaluation and treatment for any known communicable disease. (e) Coordination with public and private community- based resources for follow-up treatment; DNCPDJDM Policy 706.3 d-2 Requires coordination with community- ☒ ☐ ☐ based organizations for the follow-up treatment of youth exposed to communicable diseases. (f) Applicable reporting requirements; and, County of Del Norte COVID 19 Addendum XII Recordkeeping This county policy requires all COVID-19 cases (youth or staff) be reported to the County Public Health Department. ☒ ☐ ☐ DNCPDJDM Policy 706.3 d-1 This requires compliance with the Ryan White Law; and, coordinating with the county exposure control officer regarding education and prevention information. 7065 Del Norte JH PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Strategies for handling disease outbreaks. DNCPDJDM Policy 706.3 d-3 This calls for the agency to work with local ☒ ☐ ☐ health authorities to develop strategies for handling communicable disease outbreaks. The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency has a system in place to screen identified by the local health officer and currently incoming youth and respond according to recommended public health interventions. ☒ ☐ ☐ CDC and county guidelines, which have been fluid since the beginning of the pandemic. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) 700.3.1, (b)4 The health administrator, in cooperation with the facility administrator, shall develop policy and ☒ ☐ ☐ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE 807.6 The youth’s personal clothing, undergarments and footwear may be substituted for the institutional ☒ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☐ ☐ 807.6 First Paragraph tears. (b) The standard issue of climatically suitable clothing ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ 807.6, Bullet 1 7065 Del Norte JH PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Outer garments; ☒ ☐ ☐ 807.6, Bullet 2 (3) New non-disposable underwear which shall remain with the youth throughout their stay, ☒ ☐ ☐ 807.6, Bullet 5 and; (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ 807.6, Bullet 3 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and 807.7 dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ 807.6, Bullet 6 1482 CLOTHING EXCHANGE 807.6 Page 2, Paragraph 1-5 The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING 804.4 Prevention and Control There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7065 Del Norte JH PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS 807.9 There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ 807.9 Bullet 4 (b) Toothpaste; ☒ ☐ ☐ 807.9 Bullet 3 (c) Soap; ☒ ☐ ☐ 807.9 Bullet 1 (d) Comb; ☒ ☐ ☐ 807.9 Bullet 2 (e) Shaving implements; ☒ ☐ ☐ 807.9 Bullet 5 (f) Deodorant; ☒ ☐ ☐ 807.9 Bullet 8 (g) Lotion; ☒ ☐ ☐ 807.9 Bullet 9 (h) Shampoo; and, ☒ ☐ ☐ 807.9 Bullet 10 7065 Del Norte JH PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) Post-shower conditioning hair products. ☒ ☐ ☐ 807.9 Bullet 11 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap 807.9 Paragraph 5 provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE 807.9 Paragraph 1 There shall be written policies and site specific procedures developed and implemented by the facility 807.12 administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING 607.4 Grooming - Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) 607.3 Haircuts Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☐ ☐ 607.3.1 Hair Care Services monthly. Equipment shall be cleaned and disinfected 807.10 after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE 807.5 Clean laundered, suitable bedding and linens, in good ☒ ☐ ☐ repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: 7065 Del Norte JH PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ 807.5 (b) regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ 807.5 (e) (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ 807.5 (c) (d) One towel; and, ☒ ☐ ☐ 807.5 (d) (e) One blanket or more, up on request ☒ ☐ ☐ 807.5 (a) 1501 BEDDING LINEN EXCHANGE 807.5 Paragraph 2 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ 807.5 (a)2 7065 Del Norte JH PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Chapter 8 The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7065 Del Norte JH PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7065 Del Norte JH PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7065 FACILITY NAME: Del Norte County Juvenile Hall FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): XX FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 9, 2021 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; There are lockers in the vehicle sally port and X visitor lobby. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; The facility has 3 holding rooms to hold 2 youth In each juvenile hall, camp and ranch, space used for the X each in the booking area. reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; The youth’s valuables are placed in cloth envelopes and then stored in a locked cabinet in X the booking control room. Youth personal property and clothing is placed on hangers and stored in the property room. 5. Telephone accessible to youth; and X There is a phone in the booking area for youth. 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have a clear ceiling height of 8 feet or more; Capacity of each secure holding room is two. The X secured booking area has a rated capacity of six. 7065 Del Norte JH PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 3. Contain seating to accommodate all youth as specified in Section 1230.2.8; The holding rooms have one four-foot concrete bench installed in each cell. The secured booking area has one six-foot concrete bench installed X which seats 4, and supplemental seating is provided with plastic chairs. They have not had to utilize anything other than the bench in years. 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X The holding room doors have a view panel. 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. There are skylights in each dayroom: Pod A has Outer-facing exterior windows where youth’s privacy is not 2, Pod B has 2 and Pod C has 1. These provide at risk shall be provided in locked sleeping rooms, single sufficient natural light into the sleeping rooms. occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight fee:t wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, The ceilings are a minimum of 8’ and the rooms X are irregularly shaped. 7065 Del Norte JH PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. The application of 2001 standards is less Indoor/outdoor physical activity and recreation areas shall restrictive, requiring 225 square feet per minor up be designed as follows: to 61,650 square feet. The square footage requirement for 44 minors is 9900. The yard 1. Minimum indoor outdoor recreation space for facility X exceeds 15,000 square feet, therefore, meeting the capacity: 40 or less is 9,000 square feet; 41-274 is 225 regulation and exceeding the square footage square feet per youth up to 61,650 square feet; 275 or required. more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 7065 Del Norte JH PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided to allow for evening activities and to provide security. The outside lighting consists of exterior wall mounted lights. The facility has a very large X inside gym that is used during inclement weather and for evening activities. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work There are two classrooms that can each area and a minimum of 28 square feet of floor space per accommodate 20 youth, however, regulations in minor. X place at the time of construction allow for classrooms in the dayroom, which allows for the rated capacity of 44. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X\ 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 7065 Del Norte JH PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; Medical storage supplies are kept in the lockable X cabinets in the nurse’s office. 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Medical storage supplies are kept in the lockable Provide lockable storage space for medical supplies and X cabinets in the nurse’s office. pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Youth eat meals in the dayroom. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 7065 Del Norte JH PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.18 Institutional storage. The main property room and storage space One or more storage rooms shall be provided to available in the pods are sufficient for compliance accommodate a minimum of 80 cubic feet of storage space X with this regulation. All of these areas combined per minor. exceed the required cubic feet of storage space needed for the population. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. The main property room and storage space Each youth in a juvenile facility shall be provided with a available in the pods are sufficient for compliance minimum of 9 cubic feet of secure storage space for personal with this regulation. The main property room has clothing and belongings. X approximately 1569 cubic feet (18.6’ x 9.7’ x 8.7’). All of these areas combined exceed the required cubic feet of storage space needed for the population. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. There are two rooms off of the main corridor used Confidential interview rooms shall contain a minimum of 60 for interviews; one approximately 100 sq. ft. and square feet of floor area. X the other is used as a mental health office/consultation room. This room is approximately 125 square feet. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. 7065 Del Norte JH PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 7065 Del Norte JH PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. A view panel was added to the shower located on Shower areas shall provide privacy for the youth and help the mezzanine of Pod C. The view panels have a reduce the risk of voyeurism without mitigating staff’s sliding panel mechanism to block the view when X ability to supervise. gender issues arise. The sliding panels are acceptable devices provided they are not closed at all times preventing supervision. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 7065 Del Norte JH PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7065 Del Norte JH PHY 20-22 - 9 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7065 FACILITY: Del Norte Juvenile Hall TYPE: JH RC: 44 CONSULTANT: Elizabeth Gong DATE: November 9, 2021 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Reception/Booking – shower in receiving area Holding 1997 3 2 6 47.4 Sq. Ft 1 - 1 1 - Note: Each secure holding room has a four-foot concrete bench. Holding 1997 1 6 6 11.5’ x 7.9’ - - - - - Note: Non-secure holding room contains phone, six-foot concrete bench (seats four). Pod A – General Population Double 1997 12 2 2 24 Irregular shape 1 - 1 1 *4 Note: This Pod was occupied during the inspection. *There are 4 showers on the lower level and six tables with seating for 24 in the dayroom. The Alpha Dayroom is used for operational activities including meals, showers, med pass, and evening rec time for youth that are able to have a later bedtime, after 7pm. Pod B – Maximum Security Single 1997 10 1 1 10 Irregular shape 1 - 1 1 *4 Note: This Pod was not occupied during the inspection. This pod has one room on the lower level that is handicap accessible. There are two showers on the lower level, one of which is handicap accessible. There are 3 tables with seating for 12 youth in the dayroom. Pod C – Treatment Program Space Double 1997 5 2 2 10 Irregular shape 1 - 1 1 *2 Note: This pod was not occupied during the inspection and has some maintenance issues. *There are two showers in unit, one on the lower level and one on the mezzanine. There are 3 tables with seating for 12 youth in the dayroom. There are two classrooms, rated at twenty students each, located within a secure perimeter. Regulations in place at the time of construction allow for a classroom in the day room, which supports the rated capacity of 44. One of the classrooms is currently used for recreation space for youth to participate in almost all programming. The facility maintains a self- imposed maximum population of 10 youth. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7065 Del Norte JH LAS 20-22 - 1 - J460 LAS JUV-05.dot (8/05)