El Dorado County, Detention Facilities (2018-2020 inspection cycle)

June 15, 2020 John D’Agostini, Sheriff-Coroner El Dorado County Sheriff's Office 200 Industrial Drive Placerville, Ca 95667 2018-2020 BIENNIAL INSPECTION – EL DORADO COUNTY MAIN JAIL, SOUTH LAKE TAHOE JAIL AND COURT HOLDING FACILITY – PENAL CODE SECTION 6031 Dear Sheriff D’Agostini: On June 15, 2020, (Pursuant to Penal Code section 6031.1, Welfare and Institutions Code sections 209 and 855) Board of State and Community Corrections (BSCC) staff conducted the 2018-2020 biennial inspection of El Dorado County's Main Jail, South Lake Tahoe Jail and Court Holding facility, via a remote desk audit. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the Federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. Due to the Coronavirus Pandemic and the issuance of statewide and local shelter-in-place orders, BSCC staff were prohibited from traveling and were unable to complete the on-site inspection. BSCC staff conducted a virtual inspection via desk audit of all facilities originally scheduled for inspection during this timeframe. Desk audits are comprised of a comprehensive review of all applicable policies and procedures and associated documentation to support that practices meet the agency policies. BSCC staff intend to conduct comprehensive onsite inspections of all local detention facilities as soon as travel restrictions are no longer in effect. During the desk audit, I was provided with electronic files containing a sampling of the following: facility safety checks, exercise and recreation logs, safety cell placements, discipline records, grievances, local inspection reports, fire suppression pre-planning and inspections, suicide prevention, incident reports, restraint device documentation, the inmate orientation handbook and access to all agency policies, procedures and post orders. The BSCC inspection report consists of this transmittal letter and the attached Title 15 Procedures checklist. (We are including the PHY and LASE from your 2016/2018 inspection cycle for your information only). The PHY and LASE will be inspected for and updated during our next onsite inspection. Compliance is indicated by policy and/or documentation review. Please refer to the Title 15 Procedures Checklist (PRO) for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information used to determine compliance. 0670+ El Dorado County II & CH LTR 18-20 Sheriff D’Agostini 6/15/2020 2 | Page LOCAL INSPECTIONS In addition to the biennial inspection by the BSCC, inspections are also required annually by the County Health Officer and biennially by the State Fire Marshal or an authorized representative (Health and Safety Code Sections 101045 and 13146.1). Please consider our report in conjunction with the reports from the County Health Officer and the respective fire authorities for a comprehensive perspective of your facilities. We encourage the practice of maintaining a permanent file for historical copies of all inspections that would also include documentation of corrections made following the inspection. This file should be the first point of reference when preparing for all future inspections. Health Inspections All local health inspections were completed as follows: Facility Environmental Medical/Mental Nutrition El Dorado Main Jail May 14, 2019 May 15, 2019 May 15, 2019 South Lake Tahoe March 19, 2019 March 19, 2019 March 19, 2019 Jail El Dorado Court May 12, 2019 N/A N/A Holding There were no items of non-compliance noted. Fire and Life Safety Inspections The fire and life safety inspections are current and were completed on May 27, 2019. There were no issues of non-compliance and fire clearance was granted. BSCC INSPECTION Title 15 Inspection – Policies, Procedures and Documentation Our inspection of El Dorado County's jail and court holding facilities began with a desk audit to review the El Dorado County Jail and Court Holding policies. The Custody Policy Manual is universal and applies to both jail facilities and court holding. Our audit included a review of only those policies and procedures related specifically to the applicable regulations included in Title 15, Minimum Standards for Local Detention Facilities. After reviewing the agency policy manual, we reviewed a sampling of hourly safety checks for each facility and found that staff were performing their checks within the 60 minutes required by Title 15, Section 1027, and by policy. We also reviewed documentation on the use of safety cells and restraints (when used as defined in Section 1058, Use of Restraints). The Main Jail is the only facility that contains a safety cell, all documentation for safety cell placement and 0670+ El Dorado County II & CH LTR 18-20 Sheriff D’Agostini 6/15/2020 3 | Page restraints were found to conform to applicable policy and regulations. The sobering cell logs were reviewed for both the Main Jail and the South Lake Tahoe Jail and were found to be timely and contained necessary approvals and justifications. Our review of a sampling of grievances and discipline reports revealed timely and appropriate responses. Our review of policies, procedures and documentation resulted in no findings of non-compliance with Title 15 regulations. Title 24 – Physical Plant Inspection Due to COVID 19 and travel restrictions, the physical plant of El Dorado County’s facilities were not inspected during this cycle. Copies of the 2016-2018 Physical Plant Checklists and Living Area Space Evaluations are attached for reference. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring In accordance with the JJDPA, BSCC monitors jail facilities for compliance with one of four core requirements of the Act: Separation of Juveniles from Incarcerated Adults. Minors are not housed or supervised in these facilities; therefore, no violations of the JJDPA were identified. This concludes our inspection report for the 2018-2020 inspection cycle. We would like to express our gratitude to all involved, specifically to Lieutenant Eslick. He devoted the extra time and effort needed to prepare and complete a successful virtual inspection. His professionalism, courtesy and flexibility with this unprecedented method of inspection and documentation review was appreciated. If you should have any questions, please contact me at (916) 322-8081, or by email at kim.moule@BSCC.CA.GOV. Sincerely, KIMBERLY MOULE, CJM Field Representative Facilities Standards and Operations Division Enclosures cc: Chair, Board of Supervisors, El Dorado County * Presiding Judge, Superior Court, El Dorado County * County Administrator, El Dorado County * Grand Jury Foreperson, Superior Court, El Dorado County * Captain Matthew Foxworthy, County Sheriff’s Office Lieutenant Jon Eslick, El Dorado County Sheriff’s Office * Complete copies of this inspection are available upon request or online at the BSCC website. 0670+ El Dorado County II & CH LTR 18-20 TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 0670 0680 FACILITY NAME: El Dorado County Main Jail and South Lake Tahoe Jail FACILITY TYPE: II Facilities PERSON(S) INTERVIEWED: Lieutenants Jon Eslick and Terrell Green / Desk Audit only due to COVID-19 FIELD REPRESENTATIVE: Kimberly Moule DATE: June 15, 2020 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1020 CORRECTIONS OFFICER CORE COURSE2 STC compliance was verified. (a) In addition to the provisions of California Penal Code Section 831.5, all custodial personnel of a Type I, II, III, or ☒ ☐ ☐ IV facility shall successfully complete the “Corrections Officer Core Course” as described in Section 179 of Title 15, CCR, within one year from the date of assignment. (b) Custodial Personnel who have successfully completed Policy 604.6 Training the course of instruction required by Penal Code Section All supervisors are C.O.R.E. trained and attend 832.3 shall also successfully complete the “Corrections P.O.S.T. Supervisors Training. ☒ ☐ ☐ Officer Basic Academy Supplemental Core Course” as described in Section 180 of Title 15, CCR, within one year from the date of assignment. 1021 JAIL SUPERVISORY TRAINING Policy 604.6 Training All supervisors attend P.O.S.T. Supervisors Prior to assuming supervisory duties, jail supervisors shall ☒ ☐ ☐ Training. complete the core training requirements pursuant to Section 1020, Corrections Officer Core Course. In addition, supervisory personnel of any Type I, II, III or IV All supervisors attend P.O.S.T. Supervisors jail shall also be required to complete either the STC Training. Supervisory Course (as described in Section 181, Title 15, ☒ ☐ ☐ CCR) or the POST supervisory course within one year from date of assignment. 1023 JAIL MANAGEMENT TRAINING Policy 604.6 Training All managers attend P.O.S.T. Management Managerial personnel of any Type I, II, III or IV jail shall be Training. required to complete either the STC management course (as ☒ ☐ ☐ described in Section 182, Title 15, CCR) or the POST management course within one year from date of assignment. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 For STC participating agencies, consistency with training sections 1020, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 0670+ El Dorado II PRO 18-20 - 1 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1025 CONTINUING PROFESSIONAL TRAINING Policy 604.6 Training Continuing professional training is occurring With the exception of any year that a core training module through in-service annual training as well as is successfully completed, all facility/system administrators, ☒ ☐ ☐ attending local, regional, statewide and national managers, supervisors, and custody personnel of a Type I, training, symposiums and conferences. II, III, or IV facility shall successfully complete the “annual required training” specified in Section 184 of Title 15, CCR. 1027 NUMBER OF PERSONNEL Policy 240 Staffing Plan The Jail Commander shall ensure that a staffing A sufficient number of personnel shall be employed in each plan conforming to the class type and size of local detention facility to ensure the implementation and this facility is prepared and maintained as operation of the programs and activities required by these described in the following section. The plan regulations. should detail all custody personnel ☒ ☐ ☐ assignments, including work hours and weekly schedules, and should account for holidays, vacations, training schedules and other atypical situations (15 CCR 1027). Staffing plan and shift rosters were reviewed and reflect sufficient staffing levels. Whenever there is an inmate in custody, there shall be at Policy 240.3 Staffing Requirements least one employee on duty at all times in a local detention The Sheriff or the authorized designee shall facility or in the building which houses a local detention complete an annual comprehensive staffing facility who shall be immediately available and accessible to analysis to evaluate personnel requirements and inmates in the event of an emergency. available staffing levels. The staffing analysis will be used to determine staffing needs and to ☒ ☐ ☐ develop staffing plans. The staffing analysis should be used to identify whether required activities are being performed competently and in compliance with current laws and office policies. Reviewed during desk audit. Such an employee shall not have any other duties which Policy 240.3.1 Main Jail Staffing Levels would conflict with the supervision and care of inmates in Shift rosters were reviewed and reflect fixed the event of an emergency. ☒ ☐ ☐ and non-fixed post assignments allowing for emergency response. Whenever one or more female inmates are in custody, there Verified during desk audit and review of shall be at least one female employee who shall be documentation. ☒ ☐ ☐ immediately available and accessible to such females. Note: Reference PC§ 4021. To determine if there is a sufficient number of personnel for Verified during desk audit and review of a specific facility, the facility administrator shall prepare and documentation. retain a staffing plan indicating the personnel assigned in the facility and their duties. Such a staffing plan shall be ☒ ☐ ☐ reviewed by the Board staff at the time of their biennial inspection. The results of such a review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 1027.5 SAFETY CHECKS Policy 508 Inmate Safety Checks A sampling of safety checks was reviewed and Safety checks shall be conducted at least hourly through ☒ ☐ ☐ reflect timely safety checks that are within direct visual observation of all inmates. There shall be no required timeframes. more than a 60-minute lapse between safety checks. 0670+ El Dorado II PRO 18-20 - 2 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There is a written plan that includes the documentation of Policy 508.3 Safety Checks routine safety checks. (a) Safety checks shall be conducted at least once every 60 minutes and more frequently if necessary. (b) Safety checks shall be conducted on an irregular schedule (staggered) so that inmates cannot predict when the checks will occur. (c) Safety checks shall be done by personal observation of the correctional officer and shall be sufficient to determine whether the inmate is experiencing any stress or trauma. (d) Cameras and monitors may supplement the required visual observation safety checks but they shall not replace the need for direct visual observation. (e) Safety checks will be clearly documented on ☒ ☐ ☐ permanent logs (TRACNET JMS) in accordance with the office Daily Activity Logs and Shift Reports Policy. (f) Actual times of the checks and notations shall be recorded on the Safety Check logs in TRACNET. The notation shall include the name or ID numbers of the staff actually performing the checks. (g) Log entries shall never be made in advance of the actual check. Log entries made in this manner do not represent factual information and are prohibited. (h) Special management Inmates shall be checked more frequently as detailed in the Special Management Inmates Policy. 1028 1028 FIRE AND LIFE SAFETY STAFF Policy 404 Fire Safety All staff are trained in fire and life safety. Pursuant to Penal Code Section 6030(c), whenever there is ☒ ☐ ☐ an inmate in custody, there shall be at least one person on duty at all times who meets the training standards established by the BSCC for general fire and life safety. The facility manager shall ensure that there is at least one All staff are trained in fire and life safety. person on duty who trained in fire and life safety procedures ☒ ☐ ☐ that relate specifically to the facility. 0670+ El Dorado II PRO 18-20 - 3 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1029 POLICY AND PROCEDURES MANUAL 3 Policy 102 Annual Review and Performance Based Goals and Objectives Facility administrator(s) shall develop and publish a manual Policies were last reviewed in June of 2020. of policy and procedures for the facility. The policy and Policy review is ongoing and occurs more procedures manual shall address all applicable Title 15 and frequently than every two years. Title 24 regulations and shall be comprehensively reviewed Policies are applicable to all facilities and are and updated at least every two years. Such a manual shall be available to all personnel via, the County made available to all employees. Intranet, Agency Website and in written form. ☒ ☐ ☐ The policies and procedures required in subsections (a)(6) and (a)(7) may be placed in a separate manual to ensure confidentiality. Subsections c and d do not apply and have been deleted. (a) The manual for Temporary Holding, Type I, II, and III facilities shall provide for, but not be limited to, the following: (1) Table of organization, including channels of Reviewed and verified during desk audit. ☒ ☐ ☐ communications. (2) Inspections and operations reviews by the facility Policy 102.2 Annual Review ☒ ☐ ☐ administrator/manager. (3) Policy on the use of force. ☒ ☐ ☐ Policy 526 Use of Force (4) Policy on the use of restraint equipment, including the Policy 528 Use of Restraints restraint of pregnant inmates as referenced in Penal Code ☒ ☐ ☐ Section 3407. (5) Procedure and criteria for screening newly received Policy 504 Intake and Inmate Reception inmates for release per Penal Code sections 849(b)(2) and Policy 504.3 Booking Screening ☒ ☐ ☐ 853.6, and any other such processes as the facility administrator is empowered to use. (6) Security and control including: ☒ ☐ ☐ Reviewed and verified during desk audit. (A) physical counts of inmates, Policy 502 Inmate Counts ☒ ☐ ☐ Policy 400.9.1 Emergency Inmate Counts (B) searches of the facility and inmates, ☒ ☐ ☐ Policy 530 Searches (C) contraband control, and, ☒ ☐ ☐ Policy 530 Searches (D) key control. ☒ ☐ ☐ Policy 222 Key and Electronic Access Control Each facility administrator shall, at least annually, review, Policy 102 Annual Review and Performance evaluate, and make a record of security measures. The review Based Goals and evaluation shall include internal and external security ☒ ☐ ☐ Policy 103 Custody Manual measures of the facility including security measures specific 106 Annual Facility Inspection to prevention of sexual abuse and sexual harassment. (7) Emergency procedures include: Policy 400 Facility Emergencies (A) fire suppression preplan as required by section ☒ ☐ ☐ Policy 404 Fire Safety 1032 of these regulations; Policy 406 Fire Response and Control (B) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Policy 400.9 Escape (C) mass arrests; ☒ ☐ ☐ Policy 400 Facility Emergencies (D) natural disasters; ☒ ☐ ☐ Policy 400.3 (f) Natural Disasters (E) periodic testing of emergency equipment; and, Policy 400.3(g) Periodic Testing of ☒ ☐ ☐ Emergency Equipment 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 0670+ El Dorado II PRO 18-20 - 4 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (F) storage, issue, and use of weapons, ammunition, Policy 400.3 (h) Storage, issues, and use of chemical agents, and related security devices. ☒ ☐ ☐ weapons, ammunition, chemical agents and related security devices. (8) Suicide Prevention. ☒ ☐ ☐ Suicide Prevention and Intervention (9) Segregation of Inmates. ☒ ☐ ☐ Policy 602 Segregation (10) Zero tolerance in the prevention of sexual abuse and Policy 611 Prison Rape Elimination Act ☒ ☐ ☐ sexual harassment. (11) Policy and procedure to detect, prevent, and respond Policy 611.4 Reporting Sexual Abuse, to retaliation against any staff or inmate after reporting ☒ ☐ ☐ Harassment and Retaliation any abuse. (e) The manual for Temporary Holding, Court Holding, Policy 611.4 Reporting Sexual Abuse, Type I, II, III, and IV facilities shall provide for, but not be Harassment and Retaliation limited to, the following: (1) multiple internal ways for inmates to privately report sexual abuse and sexual harassment, retaliation by other ☒ ☐ ☐ inmates or staff for reporting sexual abuse and sexual harassment, and staff neglect or violation of responsibilities that may have contributed to such incidents, (2) a method for uninvolved inmates, family, Policy 611.4 Reporting Sexual Abuse, community members, and other interested third-parties Harassment and Retaliation to report sexual abuse or sexual harassment. The ☒ ☐ ☐ method for reporting shall be publicly posted at the facility. 1030 SUICIDE PREVENTION PROGRAM Policy 282 Suicide Prevention Program Policy 315 Suicide Prevention The facility shall have a comprehensive written suicide Policy 740 Suicide Prevention and prevention program developed by the facility administrator, Intervention ☒ ☐ ☐ in conjunction with the health authority and mental health Inmates are screened at the time of intake. director, to identify, monitor, and provide treatment to those All staff are trained in suicide prevention. inmates who present a suicide risk. The program shall include the following: (a) Suicide prevention training for all staff that have direct All staff are trained in suicide prevention. ☒ ☐ ☐ contact with inmates. (b) Intake screening for suicide risk immediately upon All inmates are screened at the time of intake and prior to housing assignment. ☒ ☐ ☐ intake/booking. (c) Provisions facilitating communication among This occurs at the time of intake. arresting/transporting officers, facility staff, medical and ☒ ☐ ☐ mental health personnel in relation to suicide risk. (d) Housing recommendations for inmates at risk of suicide. ☒ ☐ ☐ Policy 519 Classification (e) Supervision depending on level of suicide risk. ☒ ☐ ☐ (f) Suicide attempt and suicide intervention policies and Policy 740 Suicide Prevention and ☒ ☐ ☐ procedures. Intervention (g) Provisions for reporting suicides and suicides attempts. ☒ ☐ ☐ (h) Multi-disciplinary administrative review of suicides and attempted suicides as defined by the facility ☒ ☐ ☐ administrator. 0670+ El Dorado II PRO 18-20 - 5 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1032 FIRE SUPPRESSION PREPLANNING Policy 404 Fire Safety Policy 404.3 Fire Suppression Pre-Planning Pursuant to Penal Code Section 6031.1(b), the facility Fire suppression policies are universal for all jail administrator shall consult with the local fire department ☒ ☐ ☐ and court holding facilities. having jurisdiction over the facility, with the State Fire Marshal, or both, in developing a plan for fire suppression which shall include, but not be limited to: (a) a fire suppression pre-plan developed with the local fire Verified during desk audit and review of department to be included as part of the policy and procedures documentation. ☒ ☐ ☐ manual (Title 15, California Code of Regulations Section 1029); (b) regular fire prevention inspections by facility staff on a Monthly fire inspections were reviewed and monthly basis with two-year retention of the inspection were found to be complete. The sampling ☒ ☐ ☐ record; reviewed contained two years of fire inspections. (c) fire prevention inspections as required by Health and The local fire inspection and clearance was Safety Code Section 13146.1(a) and (b) which requires ☒ ☐ ☐ completed in April 2020. inspections at least once every two years; (d) an evacuation plan; and, Policy 400 Facility Emergency Planning ☒ ☐ ☐ Policy 412.4 Evacuation Plan (e) a plan for the emergency housing of inmates in the case of Policy 412.4 Evacuation Plan South Lake ☒ ☐ ☐ fire. Tahoe 1040 POPULATION ACCOUNTING Policy 500 Population Management System Inmate records, population and demographics Each facility administrator shall maintain an inmate are entered and maintained in the agency JMS ☒ ☐ ☐ demographics accounting system which reflects the monthly system. average daily population of sentenced and non-sentenced inmates by categories of male, female and juvenile. Facility administrators shall provide the BSCC with Verified that this is occurring. applicable inmate demographic information as described in ☒ ☐ ☐ the Jail Profile Survey. 1041 INMATE RECORDS Policy 218 Inmate Records Inmate records are entered and maintained in the (a) Each facility administrator of a Type I, II, III or IV agency JMS system. facility shall develop written policies and procedures for the maintenance of individual inmate records which shall ☒ ☐ ☐ include, but not be limited to, intake information, personal property receipts, commitment papers, court orders, reports of disciplinary actions taken, medical orders issued by the responsible physician and staff response, and non-medical information regarding disabilities and other limitations. (b) Each facility administrator shall collect accurate, Policy 611.1 Prison Rape Elimination Act uniform data for every allegation of sexual abuse at facilities All case records and reports associated with a under its direct control and from other facilities with which claim of sexual abuse and sexual harassment, it contracts for the confinement of its inmates. The data including incident reports, investigative reports, collected shall include, at a minimum, the data necessary to offender information, case disposition, medical ☒ ☐ ☐ satisfy the reporting requirements of 34 U.S.C. section and counseling evaluation findings, and 30303(a)(1) (federal survey on sexual violence). recommendations for post-release treatment or counseling shall be retained in accordance with confidentiality laws. 0670+ El Dorado II PRO 18-20 - 6 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1044 INCIDENT REPORTS Policy 220 Report Preparation A sampling of incident reports was reviewed Each facility administrator shall develop written policies and and were found to be consistent and contained procedures for the maintenance of written records and ☒ ☐ ☐ all pertinent information. reporting of all incidents which result in physical harm, or serious threat of physical harm, to an employee or inmate of a detention facility or other person. Such records shall include the names of the persons Policy 220.2 Report Preparation involved, a description of the incident, the actions taken, and ☒ ☐ ☐ Policy 220.3.2 Incident Reporting the date and time of the occurrence. Such a written record shall be prepared by the staff assigned Policy 220.5 Report Corrections to investigate the incident and submitted to the facility ☒ ☐ ☐ manager or his/her designee. 1045 PUBLIC INFORMATION PLAN Policy 232 News Media Relations Policy 234 Community Relations and Public Each facility administrator of a Type I, II, III or IV facility Information Plan shall develop written policies and procedures for the The agency designated person is responsible for ☒ ☐ ☐ dissemination of information to the public, to other the dissemination of information to the public, government agencies, and to the news media. The public and government agencies and news media. inmates shall have available for review the following material: (a) The Board of State and Community Corrections This information is available on the agency Minimum Standards for Local Detention Facilities as found ☒ ☐ ☐ website or upon request. in Title 15 of the California Code of Regulations. (b) Facility rules and procedures affecting inmates as This is available on the agency website or upon specified in sections: request. Rules are posted in inmate living ☒ ☐ ☐ areas, they are provided during orientation and are listed in the Inmate Orientation Handbook. (1) 1045, Public Information Plan Policy 232 News Media Relations ☒ ☐ ☐ Policy 234 Community Relations and Public Information Plan (2) 1061, Inmate Education Plan Policy 1010 Inmate Educational, Vocational ☒ ☐ ☐ and Rehabilitation Programs (3) 1062, Visiting ☒ ☐ ☐ Policy 1020 Inmate Visitation (4) 1063, Correspondence ☒ ☐ ☐ Policy 1016 Inmate Mail (5) 1064, Library Service ☒ ☐ ☐ Policy 1014 Inmate Library Services (6) 1065, Exercise and Recreation ☒ ☐ ☐ Policy 1008 Inmate Exercise and Recreation (7) 1066, Books, Newspapers, Periodicals and Writings Policy 1016.7 Books, Newspapers and ☒ ☐ ☐ Periodicals (8) 1067, Access to Telephone ☒ ☐ ☐ Policy 1018 Inmate Telephone Access (9) 1068, Access to Courts and Counsel Policy 606 Inmate Access to Courts and ☒ ☐ ☐ Counsel (10) 1069, Inmate Orientation Policy 506 Inmate Handbook and ☒ ☐ ☐ Orientation (11) 1070, Individual/Family Service Programs Policy 234 Community Relations and Public Information Plan ☒ ☐ ☐ Policy 234.3 Responsibilities Policy 1070 Individual Family Service Programs (12) 1071, Voting ☒ ☐ ☐ Policy 620 Inmate Voting (13) 1072, Religious Observance ☒ ☐ ☐ Policy 1072 Religious Observances 0670+ El Dorado II PRO 18-20 - 7 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (14) 1073, Inmate Grievance Procedure ☒ ☐ ☐ Policy 1073 Inmate Grievance (15) 1080, Rules and Disciplinary Penalties ☒ ☐ ☐ Policy 1080 Rules and Disciplinary Penalties (16) 1081, Plan for Inmate Discipline ☒ ☐ ☐ Policy 1081 Plan for Inmate Discipline (17) 1082, Forms of Discipline ☒ ☐ ☐ Policy 1082 Forms of Discipline (18) 1083, Limitations on Discipline ☒ ☐ ☐ Policy 1083 Limitations of Discipline (19) 1200, Responsibility for Health Care Services Policy 1200 Responsibility for Health Care ☒ ☐ ☐ Services 1046 DEATH IN CUSTODY Policy 532 Inmate Death-In Custody Policy 534.3 Mandated Reporting (a) Death in Custody Reviews for Adults and Minors. The facility administrator, in cooperation with the health administrator, shall develop written policy and procedures ☒ ☐ ☐ to ensure that there is an initial review of every in-custody death within 30 days. The review team shall include the facility administrator and/or the facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. Deaths shall be reviewed to determine the appropriateness of Policy 534.5 In-Custody Death Review clinical care; whether changes to policies, procedures, or Should a death occur, the agency health care ☒ ☐ ☐ practices are warranted; and to identify issues that require provider (WellPath) would coordinate the further study. review with sheriff’s personnel. (b) Death of a Minor Minors are not held in these facilities. In any case in which a minor dies while detained in a jail, ☐ ☐ ☒ lockup, or court holding facility: (1) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A copy ☐ ☐ ☒ of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding ☐ ☐ ☒ facility pursuant to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 1050 CLASSIFICATION PLAN Policy 516 Inmate Classification Policy 516.6 Classification Plan (a) Each administrator of a temporary holding, Type I, II, or The agency has specialized classification III facility shall develop and implement a written officers. The instrument used is a point-based classification plan designed to properly assign inmates to system. housing units and activities according to the categories of sex, Classification records are entered and age, criminal sophistication, seriousness of crime charged, maintained in the agency JMS system. physical or mental health needs, assaultive/non-assaultive Inmates can appeal their classification status by behavior, risk of being sexually abused, or sexually harassed ☒ ☐ ☐ submission of an inmate request or grievance. and other criteria which will provide for the safety of the All inmate classification statuses are reviewed inmates and staff. Such housing unit assignment shall be monthly or at the time of sentencing or after accomplished to the extent possible within the limits of the being disciplined. available number of distinct housing units or cells in a facility. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, and a record of each inmate's classification level, housing restrictions, and housing assignments. 0670+ El Dorado II PRO 18-20 - 8 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Each administrator of a Type II or III facility shall establish Policy 516.7 Classification Review and and implement a classification system which will include the Appeals use of classification officers or a classification committee in Policy 516.7.1 Periodic Classification Review order to properly assign inmates to housing, work, rehabilitation programs, and leisure activities. Such a plan shall include the use of as much information as is available about the inmate and from the inmate and shall provide for ☒ ☐ ☐ a channel of appeal by the inmate to the facility administrator or designee. An inmate who has been sentenced to more than 60 days may request a review of his classification plan no more often than 30 days from his last review. Subsection b does not apply and has been deleted. (c) In deciding whether to assign an inmate to a housing area Policy 516.8 Housing Assignment for male or female inmates, and in making other housing and programming assignments, the agency shall consider on a case-by-case basis whether a placement would ensure the ☒ ☐ ☐ inmate's health and safety, and whether the placement would present management or security problems. An inmate's own views with respect to his or her own safety shall be given serious consideration. 1051 COMMUNICABLE DISEASES Policy 730 Communicable Diseases It is the policy of this office to maintain an The facility administrator, in cooperation with the effective program that focuses on the responsible physician, shall develop written policies and identification, education, immunization, procedures specifying those symptoms that require ☒ ☐ ☐ prevention, surveillance, diagnosis, medical segregation of an inmate until a medical evaluation is isolation (when indicated), treatment, follow-up completed. and proper reporting to local, state and federal agencies of communicable diseases. At the time of intake into the facility, an inquiry shall be made of the person being booked as to whether or not he/she has or has had any communicable diseases, such as tuberculosis or has observable symptoms of tuberculosis or ☒ ☐ ☐ any other communicable diseases, or other special medical problem identified by the health authority. The response shall be noted on the booking form and/or screening device. 1052 MENTALLY DISORDERED INMATES Policy 724 Mental Health Services Policy 728 Special Needs Medical Treatment The facility administrator, in cooperation with the All inmates are screened at the time of intake. responsible physician, shall develop written policies and ☒ ☐ ☐ The health and mental health providers provide procedures to identify and evaluate all mentally disordered detailed screening and provide annual training to inmates, and may include telehealth. all personnel. If an evaluation from medical or mental health staff is not Policy 726 Mental Health Screening readily available, an inmate shall be considered mentally Policy 726.3 Mental Health Screening disordered for the purpose of this section if he or she appears Policy 726.4 Mental Health Appraisal to be a danger to himself/herself or others or if he/she Policy 726.5 Mental Health Referrals appears gravely disabled. ☒ ☐ ☐ The agency has contracted health and mental health providers that are onsite and available. An evaluation from medical or mental health staff shall be secured within 24 hours of identification or at the next daily sick call, whichever is earliest. Segregation may be used if necessary to protect the safety of Policy 726 Mental Health Screening the inmate or others. ☒ ☐ ☐ Policy 516.6 Classification Plan 0670+ El Dorado II PRO 18-20 - 9 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1053 ADMINISTRATIVE SEGREGATION Policy 516 Classification Policy 516.10 Single Occupancy Cells Except in Type IV facilities, each facility administrator shall 600.5 Administrative Segregation develop written policies and procedures which provide for Inmates who are accused of a major rule the administrative segregation of inmates who are violation may be moved to administrative determined to be prone to: promote activity or behavior that segregation housing for pre-hearing detention, is criminal in nature or disruptive to facility operations; with the Shift Sergeant/OIC’s approval, if there demonstrate influence over other inmates, including is a threat to safety or security. influence to promote or direct action or behavior that is ☒ ☐ ☐ criminal in nature or disruptive to the safety and security of other inmates or facility staff, as well as to the safe operation of the facility; escape; assault, attempted assault, or participation in a conspiracy to assault or harm other inmates or facility staff; or likely to need protection from other inmates, if such administrative segregation is determined to be necessary in order to obtain the objective of protecting the welfare of inmates and staff. Administrative segregation shall consist of separate and secure housing but shall not involve any other deprivation of ☒ ☐ ☐ privileges than is necessary to obtain the objective of protecting the inmates and staff. 1055 USE OF SAFETY CELL Policy 538 Safety Cells, Sobering Cells and Transitional Cells and Watches The safety cell described in Title 24, Part 2, Section Policy 538.3 Safety Cell Procedures 1231.2.5, shall be used to hold only those inmates who This facility will employ the use of safety and display behavior which results in the destruction of property sobering cells to protect inmates from injury or or reveals an intent to cause physical harm to self or others. to prevent the destruction of property by an inmate in accordance with applicable law. A sobering or safety cell shall not be used as punishment or as a substitute for treatment. The Jail Commander or the authorized designee ☒ ☐ ☐ shall review this policy annually with the Responsible Physician. A sampling of safety cell placement reports was reviewed, documentation was found to be exemplary, including reasons for placement, regular attention by medical staff, timely and random safety checks, and frequent offering of fluids. There is no safety cell in the SLT or Court facilities. The facility administrator, in cooperation with the Policy 538.3.1 Safety Cell Medical Staff responsible physician, shall develop written policies and Responsibilities ☒ ☐ ☐ procedures governing safety cell use and may delegate authority to place an inmate in a safety cell to a physician. In no case shall the safety cell be used for punishment or as ☒ ☐ ☐ a substitute for treatment. An inmate shall be placed in a safety cell only with the Policy 538.3 (a) approval of the facility manager or designee, or responsible Placement of an inmate into a safety cell requires ☒ ☐ ☐ health care staff; continued retention shall be reviewed a approval of the Shift Sergeant/OIC. minimum of every four hours. 0670+ El Dorado II PRO 18-20 - 10 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A medical assessment shall be completed within a maximum Policy 538.3.1 Safety Cell Medical Staff of 12 hours of placement in the safety cell or at the next daily Responsibilities sick call, whichever is earliest. (a) When notified of an inmate’s placement into a safety cell, medical staff shall see the inmate within one hour. ☒ ☐ ☐ (b) A medical assessment shall be completed within a maximum of 12 hours of placement in the safety cell or at the next daily sick call, whichever is earliest The inmate shall be medically cleared for continued (c) The inmate shall be medically cleared for retention every 24 hours thereafter. continued retention every 24 hours ☒ ☐ ☐ thereafter. The facility manager, designee or responsible health care (d) A mental health evaluation shall be filled staff shall obtain a mental health opinion/consultation with out every 24 hours thereafter. ☒ ☐ ☐ responsible health care staff on placement and retention, which shall be secured within 12 hours of placement. Direct visual observation shall be conducted at least twice Policy 538.3 every thirty minutes. Such observation shall be documented. (c) A safety check consisting of direct visual observation that is sufficient to assess the inmate’s well-being and behavior shall occur twice every 30 minutes. Each safety check of ☒ ☐ ☐ the inmate shall be documented. Supervisors shall inspect the logs for completeness every two hours and document this action on the safety cell log. Procedures shall be established to assure administration of (e) Inmates in safety cells shall be given the necessary nutrition and fluids. opportunity to have fluids (water, juices) at least ☒ ☐ ☐ hourly. Inmates shall be allowed to retain sufficient clothing, or be (d) Inmates should be permitted to remain provided with a suitably designed “safety garment,” to normally clothed or should be provided a safety provide for their personal privacy unless specific identifiable suit, except in cases where the inmate has ☒ ☐ ☐ risks to the inmate's safety or to the security of the facility demonstrated that clothing articles may pose a are documented. risk to the inmate's safety or the facility. 0670+ El Dorado II PRO 18-20 - 11 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1056 USE OF SOBERING CELL Policy 538.4 Sobering Cell Procedures A holding cell designed to minimize the risk of The sobering cell described in Title 24, Part 2, Section injury by falling or dangerous behavior. It is 1231.2.4, shall be used for the holding of inmates who are a used as an initial sobering place for arrestees or threat to their own safety or the safety of others due to their inmates who are a threat to their own safety or state of intoxication and pursuant to written policies and the safety of others as a result of being procedures developed by the facility administrator. intoxicated and who require a protected environment to prevent injury or victimization by other inmates. This facility will employ the use of safety and sobering cells to protect inmates from injury or to prevent the destruction of property by an inmate in accordance with applicable law. A ☒ ☐ ☐ sobering or safety cell shall not be used as punishment or as a substitute for treatment. The Jail Commander or the authorized designee shall review this policy annually with the Responsible Physician. A sampling of sobering cell placement reports was reviewed. Documentation was found to be exemplary, including reasons for placement, attention by medical staff, and timely and safety checks. There is no sobering cell in the court holding facility. Such inmates shall be removed from the sobering cell as (d) Inmates will be removed from the sobering they are able to continue in the processing. cell when they no longer pose a threat to their ☒ ☐ ☐ own safety and the safety of others and are able to continue the booking process. In no case shall an inmate remain in a sobering cell over six (c) Qualified health care professionals shall hours without an evaluation by a medical staff person or an assess the medical condition of the inmate in evaluation by custody staff, pursuant to written medical the sobering cell at least every six hours in procedures in accordance with section 1213 of these accordance with the office Detoxification and ☒ ☐ ☐ regulations, to determine whether the prisoner has an urgent Withdrawal Policy. Only inmates who continue medical problem. to need the protective housing of a sobering cell will continue to be detained in such housing. At 12 hours from the time of placement, all inmates will The agency has contracted health care providers receive an evaluation by responsible health care staff. onsite at all times. The health care provider ☒ ☐ ☐ would assess at the time of intake. Intermittent direct visual observation of inmates held in the (b) A safety check consisting of direct visual sobering cell shall be conducted no less than every half hour. observation that is sufficient to assess the Such observation shall be documented. ☒ ☐ ☐ inmate’s well-being and behavior shall occur at least once every 30 minutes 1057 DEVELOPMENTALLY DISABLED Policy 604 Inmates with Disabilities INMATES Policy 724.4 Basic Mental Health Services All inmates are screened at the time of intake. The facility administrator, in cooperation with the The Jail Commander is responsible for ensuring ☒ ☐ ☐ responsible physician, shall develop written policies and the El Dorado County Sheriff's Office jail is procedures for the identification and evaluation, appropriate designed or adapted to reasonably classification and housing, protection, and accommodate inmates with disabilities. nondiscrimination of all developmentally disabled inmates. 0670+ El Dorado II PRO 18-20 - 12 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The health authority or designee shall contact the regional The Responsible Physician may consult with a center on any inmate suspected or confirmed to be psychiatrist, specialist or other health care developmentally disabled for the purposes of diagnosis service in determining whether the inmate and/or treatment within 24 hours of such determination, should be transferred to a facility that is better excluding holidays and weekends. ☒ ☐ ☐ equipped to handle the inmate’s psychiatric needs. In the event of this, the inmate would be transported to the Alta California Regional Facility. 1058 USE OF RESTRAINT DEVICES Policy 528 Use of Restraints Policy 528.3 Use of Restraints-Control The facility administrator, in cooperation with the Restraints shall be used only to prevent responsible physician, shall develop written policies and significant self-injury, injury to others or procedures for the use of restraint devices and may delegate property damage. Restraints may also be authority to place an inmate in restraints to a responsible applied according to inmate classification, such health care staff. as maximum security, to control the behavior of a high-risk inmate while he/she is being moved outside the cell or housing unit. Restraints shall never be used for retaliation or as punishment. Restraints shall not be applied for more time than is necessary to control the inmate. Restraints are to be applied only when less restrictive methods of controlling the dangerous behavior of an inmate have failed or appear likely to fail (15 CCR 1029(a)(4)); 15 CCR ☒ ☐ ☐ 1058). Each incident where restraints are used shall be documented by the handling staff member and placed in the appropriate file prior to the end of the staff member's shift. This policy does not apply to the temporary use of restraints, such as handcuffing or the use of leg irons to control an inmate during movement and transportation inside or outside the facility. A sampling of Restraint Documentation was reviewed. They are rarely used however in the instances where restraints other than mechanical restraints were used, documentation was completed, safety checks were timely and elements pertaining to the use of restraints were adhered to. In addition to the areas specifically outlined in this Reviewed and confirmed during a desk audit. regulation, at a minimum, the policy shall address the ☒ ☐ ☐ following areas: acceptable restraint devices; signs or symptoms which should result in immediate ☒ ☐ ☐ medical/mental health referral; availability of cardiopulmonary resuscitation equipment; Policy 528.7 Availability of Cardiopulmonary Resuscitation Equipment Cardiopulmonary resuscitation (CPR) equipment, such as barrier masks, shall be ☒ ☐ ☐ provided by the facility and located in close proximity to the location where inmates in restraints are held. 0670+ El Dorado II PRO 18-20 - 13 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS protective housing of restrained persons; (d) Inmates in restraints shall be housed either alone or in an area designated for restrained ☒ ☐ ☐ inmates. provision for hydration and sanitation needs; and Policy 528.6 Food and Hydration Inmates placed in restraints for longer than two hours should receive a range-of-motion procedure that will allow for the movement of the extremities. Range-of-motion exercise will ☒ ☐ ☐ consist of alternate movement of the extremities (i.e., right arm and left leg) for a minimum of 10 minutes every two hours. Verified during desk audit. exercising of extremities. Policy 528.5 Range of Motion Confirmed with documentation review during a ☒ ☐ ☐ desk audit. In no case shall restraints be used for punishment or as a (a) Restraints shall not be used as punishment, substitute for treatment. placed around a person's neck or applied in a way that is likely to cause undue physical ☒ ☐ ☐ discomfort or restrict blood flow or breathing (e.g., hog-tying). Restraint devices shall only be used on inmates who display Policy 528.2 behavior which results in the destruction of property or It is the policy of this office that restraints shall reveal an intent to cause physical harm to self or others. be used only to prevent significant self-injury, Restraint devices include any devices which immobilize an injury to others or property damage. Restraints inmate's extremities and/or prevent the inmate from being may also be applied according to inmate ☒ ☐ ☐ ambulatory. classification, such as maximum security, to control the behavior of a high-risk inmate while Physical restraints should be utilized only when it appears he/she is being moved outside the cell or less restrictive alternatives would be ineffective in housing unit. controlling the disordered behavior. Inmates shall be placed in restraints only with the approval Policy 528.3 Use of Restraints-Control of the facility manager, the facility watch commander, Placing an inmate in a restraint chair or other responsible health care staff; continued retention shall be restraints requires approval from the Jail ☒ ☐ ☐ reviewed a minimum of every hour. Commander or the authorized designee prior to taking action. A medical opinion on placement and retention shall be (h) As soon as possible, but within one hour of secured within one hour from the time of placement. placement in restraints, the inmate shall be medically assessed to determine whether he/she ☒ ☐ ☐ has a serious medical condition that is being masked by the aggressive behavior. A medical assessment shall be completed within four hours (h) The medical assessment shall be a face-to- of placement. face evaluation by a qualified health care ☒ ☐ ☐ professional and shall recur once every 4 hours of continued restraint thereafter. 0670+ El Dorado II PRO 18-20 - 14 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS If the facility manager, or designee, in consultation with (i) After eight hours of placement in restraints, responsible health care staff determines that an inmate the inmate shall be taken to a medical facility cannot be safely removed from restraints after eight hours, for further evaluation by medical and mental the inmate shall be taken to a medical facility for further ☒ ☐ ☐ health professionals to assess whether the evaluation. inmate needs immediate and/or long-term medical and/or mental health treatment. Direct visual observation shall be conducted at least twice (f) Staff members shall conduct direct face-to- every thirty minutes to ensure that the restraints are properly face observation at least twice every 30 minutes employed, and to ensure the safety and well-being of the ☒ ☐ ☐ to check the inmate’s physical well-being and inmate. Such observation shall be documented. behavior. While in restraint devices all inmates shall be housed alone (d) Inmates in restraints shall be housed either or in a specified housing area for restrained inmates which ☒ ☐ ☐ alone or in an area designated for restrained makes provisions to protect the inmate from abuse. inmates. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used to ☒ ☐ ☐ restrain inmates for security reasons. 1058.5 RESTRAINTS AND PREGNANT INMATES Policy 528.9 Pregnant Inmates Restraints will not be used on inmates who are The facility administrator, in cooperation with the known to be pregnant unless based on an responsible physician, shall develop written policies and ☒ ☐ ☐ individualized determination that restraints are procedures for the use of restraint devices on pregnant reasonably necessary for the legitimate safety inmates. In accordance with Penal Code 3407 the policy and security needs of the inmate, the staff or the shall include reference to the following: public. (1) An inmate known to be pregnant or in recovery after Policy 528.9.1 Inmates in Labor delivery shall not be restrained by the use of leg irons, waist No inmate in labor, delivery or recovery shall chains, or handcuffs behind the body. be restrained by the use of leg restraints/irons, ☒ ☐ ☐ waist restraints/chains, or handcuffs behind the body (Penal Code § 3407). (2) A pregnant inmate in labor, during delivery, or in recovery after delivery, shall not be restrained by the wrists, ☒ ☐ ☐ ankles, or both, unless deemed necessary for the safety and security of the inmate, the staff, or the public. (3) Restraints shall be removed when a professional who is (d) The restraints used are the least restrictive currently responsible for the medical care of a pregnant type and are used in the least restrictive inmate during a medical emergency, labor, delivery, or manner. recovery after delivery determines that the removal of Restraints shall be removed when medical staff ☒ ☐ ☐ restraints is medically necessary. responsible for the medical care of the pregnant inmate determines that the removal of restraints is medically necessary (Penal Code § 3407). (4) Upon confirmation of an inmate's pregnancy, she shall All inmates receive this information in their be advised, orally or in writing, of the standards and policies ☒ ☐ ☐ orientation. governing pregnant inmates. 0670+ El Dorado II PRO 18-20 - 15 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1059 USE OF REASONABLE FORCE TO Policy 540 DNA Collection and Biological COLLECT DNA SPECIMENS, SAMPLES, Samples IMPRESSIONS The collection of DNA, specimens, samples and impressions does not occur in the jail. An inmate (a) Pursuant to Penal Code Section 298.1, authorized law would be transported to the hospital for this. enforcement, custodial, or corrections personnel including ☒ ☐ ☐ peace officers, may employ reasonable force to collect blood specimens, saliva samples, or thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this regulation, the “use of Policy 540.5 Calculated Use of Force to reasonable force” shall be defined as the force that an Obtain Samples objective, trained and competent correctional If an inmate refuses to cooperate with the sample employee, faced with similar facts and circumstances, collection process, correctional officers should ☒ ☐ ☐ would consider necessary and reasonable to gain attempt to identify the reason for refusal and compliance with this regulation. seek voluntary compliance without resorting to using force. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include ☒ ☐ ☐ an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 540.5 Calculated Use of Force to authorization of the facility watch commander on duty. The Obtain Samples authorization shall include information that reflects the fact Force will not be used in the collection of that the offender was asked to provide the requisite ☒ ☐ ☐ samples except as authorized by court order or specimen, sample, or impression and refused. approval of legal counsel and only with the approval of the Shift Sergeant/OIC. (c) If the use of reasonable force includes a cell extraction, 540.5.1 Video Recording the extraction shall be videotaped, including audio. Video A video recording should be made any time shall be directed at the cell extraction event. The videotape force is used to obtain a biological sample. shall be retained by the agency for the length of time ☒ ☐ ☐ required by statute. Notwithstanding the use of the video as evidence in a criminal proceeding, the tape shall be retained administratively. 1061 INMATE EDUCATION PROGRAM Policy 1010 Inmate Educational, Vocational and Rehabilitation Programs The facility administrator of any Type II or III facility shall Educational programs are available for all ☒ ☐ ☐ plan and shall request of appropriate public officials an inmates. Vocational programs are available to inmate education program. qualified inmates. When such services are not made available by the appropriate public officials, then the facility administrator ☒ ☐ ☐ shall develop and implement an education program with available resources. Such a plan shall provide for the voluntary academic and/or ☒ ☐ ☐ vocational education of housed inmates. 0670+ El Dorado II PRO 18-20 - 16 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Reasonable criteria for program eligibility shall be established and an inmate may be excluded or removed ☒ ☐ ☐ based on sound security practices or failure to abide by facility rules and regulations. 1062 VISITING Policy 1020 Inmate Visitation All inmates are allowed three (3) one hour (a) The facility administrator shall develop written policies visits each week. In person and video visitation ☒ ☐ ☐ and procedures for inmate visiting which shall provide for is available. as many visits and visitors as facility schedules, space, and There is no visitation allowed in court holding. number of personnel will allow. (TYPE II ONLY) Each inmate is allowed three (3) one-hour visits All inmates in Type II facilities are allowed at least two ☒ ☐ ☐ each week. visits totaling at least one hour per inmate each week. (TYPE III ONLY) Inmates in Type III facilities are allowed one or more ☐ ☐ ☒ visits, totaling at least one hour per week. (c) The visiting policies developed pursuant to this section Minors are allowed to visit when they are shall include provision for visitation by minor children of ☒ ☐ ☐ accompanied by a parent or legal guardian. the inmate. (d) Video visitation may be used to supplement existing Video visitation is available at both jails. visitation programs, but shall not be used to fulfill the ☒ ☐ ☐ requirements of this section if in-person visitation is requested by an inmate. (e) Facilities shall not charge for visitation when visitors are onsite and participating in either in-person or video ☒ ☐ ☐ visitation. For purposes of this subsection, “onsite” is defined as the location where the inmate is housed. (f) Subdivision (d) shall not apply to facilities which (1) exclusively used video visitation prior to January 1, 2017 or ☐ ☐ ☒ (2) had been designed without in-person visitation space and conditionally awarded by the Board prior to June 27, 2017. (g) If a local detention facility offered video visitation only as of January 1, 2017, the first hour of remote video ☐ ☐ ☒ visitation per week shall be offered free of charge. Types and availability of visitation, including: Note: Reference PC § 6031.1 (June 2017) Mode of visitation; In person with barrier Video visitation Visitation hours; In person with barrier Monday-Saturday Video visitation Monday-Saturday Time inmates are allowed for visitation; and, In person with barrier 800-1100 hrs. 1300-1600 hrs. Tuesday-Thursday 1800-2100 hrs. Any restrictions on inmate visitation. Classification Discipline Medical 1063 CORRESPONDENCE Policy 1063 Correspondence Policy 1016 Inmate Mail ☒ ☐ ☐ The facility administrator shall develop written policies and procedures for inmate correspondence which provide that: 0670+ El Dorado II PRO 18-20 - 17 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) there is no limitation on the volume of mail that an inmate Policy 1016.3 Mail Generally may send or receive; Inmates may, at their own expense, send and receive mail without restrictions on quantity. ☒ ☐ ☐ There is no limitation on the volume of mail that they can send or receive. Mail is not processed in court holding. (b) inmate correspondence may be read when there is a Policy 1016.6 Processing and Inspection of valid security reason and the facility manager or his/her mail by Staff designee approves; Except for confidential correspondence, ☒ ☐ ☐ outgoing mail may not be sealed by the inmate and may be inspected by staff when a valid security concern exists. (c) jail staff shall not review inmate correspondence to or Policy 1016.4 Confidential Correspondence from state and federal courts, any member of the State Bar Inmates may correspond confidentially with or holder of public office, and the State Board of State and courts, legal counsel, officials of this office, Community Corrections; however, jail authorities may ☒ ☐ ☐ elected officials, the Department of open and inspect such mail only to search for contraband, Corrections, jail inspectors, government cash, checks, or money orders and in the presence of the officials or officers of the court inmate; (d) inmates may correspond, confidentially, with the Verified ☒ ☐ ☐ facility manager or the facility administrator; and, (e) those inmates who are without funds shall be permitted Policy 1012.5 Inmate Welfare Packs at least two postage paid envelopes and two sheets of paper The Jail Commander or the authorized designee each week to permit correspondence with family members shall monitor the provision of welfare packs to ☒ ☐ ☐ and friends but without limitation on the number of postage indigent inmates. Writing implements are paid envelopes and sheets of paper to his or her attorney included in inmate welfare packs. and to the courts. 1064 LIBRARY SERVICES Policy 1041 Library Services Library services are available to all inmates and The facility administrator shall develop written policies and include leisure and legal reading materials. procedures for library service in all Type II, III, and IV facilities. The scope of such service shall be determined by the facility administrator. The library service shall include ☒ ☐ ☐ access to legal reference materials, current information on community services and resources, and religious, educational, and recreational reading material. In Type IV facilities such a program can be either in-house or provided through access to the community. 0670+ El Dorado II PRO 18-20 - 18 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1065 EXERCISE AND RECREATION Policy 1008 Inmate Exercise and Recreation Policy 1008.3 Access to Exercise (a) The facility administrator of a Type II or III facility shall Inmates shall have access to exercise develop written policies and procedures for an exercise and opportunities and equipment, including access recreation program, in an area designed for recreation, to physical exercise outside the cell and which will allow a minimum of three hours of exercise adjacent dayroom areas, and the opportunity to distributed over a period of seven days. Such regulations as exercise outdoors when weather permits. All are reasonable and necessary to protect the facility's security inmates shall be given the opportunity to and the inmates' welfare shall be included in such a program. ☒ ☐ ☐ exercise for a minimum of 3 hours per 7-day period. Exercise and recreation records for several administratively segregated inmates were reviewed. Of the documentation reviewed, records indicated that exercise and recreation are being offered at a minimum of three hours per week. 1066 BOOKS, NEWSPAPERS, PERIODICALS, Policy 1016.7 Books, Newspapers and AND WRITINGS Periodicals Unless otherwise in conflict with this policy The facility administrator of a Type II or III facility shall and prohibited by the Jail Commander, inmates develop written policies and procedures which will permit ☒ ☐ ☐ are permitted to purchase, receive and read any inmates to purchase, receive and read any book, newspaper, softbound book, newspaper, periodical or periodical, or writing accepted for distribution by the United writing accepted for distribution by the U. S. States Postal Service. Nothing herein shall be construed as Postal Service (15 CCR 1066(a). limiting the right of a facility administrator to: (1) exclude any publications or writings based on any ☒ ☐ ☐ legitimate penological interest; (2) exclude obscene publications or writings, and mail Policy 1016.8 Rejection of Magazines and containing information concerning where, how, or from Periodicals whom such matter may be obtained; and any matter of The Office may reject magazines, periodicals a character tending to incite murder, arson, riot, violent and other materials that may inhibit the racism, or any other form of violence; any matter of a ☒ ☐ ☐ reasonable safety, security and discipline in the character tending to incite crimes against children; any daily operation of this facility. matter concerning unlawful gambling or an unlawful lottery; the manufacture or use of weapons, narcotics, or explosives; or any other unlawful activity; (3) open and inspect any publications or packages Policy 1016.6 Processing and Inspection of received by an inmate; and Mail Assigned correctional officers should open and ☒ ☐ ☐ inspect all incoming general mail of current inmates. (4) restrict the number of books, newspapers, Policy 1016.3 Mail Generally periodicals, or writings the inmate may have in his/her Inmates may, at their own expense, send and ☒ ☐ ☐ cell or elsewhere in the facility at one time. receive mail without restrictions on quantity. 1067 ACCESS TO TELEPHONE Policy 1018 Inmate Telephone Access All inmates have access to telephones. The facility administrator shall develop written policies and ☒ ☐ ☐ procedures which allow reasonable access to a telephone beyond those telephone calls which are required by Section 851.5 of the Penal Code. 0670+ El Dorado II PRO 18-20 - 19 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1068 ACCESS TO COURTS AND COUNSEL Policy 606 Inmate Access to Courts and Counsel The facility administrator shall develop written policies and ☒ ☐ ☐ It is the policy of this office that all inmates procedures to ensure inmates have access to the court and to will have access to the courts and the ability to legal counsel. Such access shall consist of: consult with legal counsel (15 CCR 1068). (a) unlimited mail as provided in Section 1063 of these There is no restriction on the volume of regulations, and, ☒ ☐ ☐ incoming or outgoing legal mail. (b) confidential consultation with attorneys. ☒ ☐ ☐ 1069 INMATE ORIENTATION Policy 506 Inmate Handbook and Orientation Policy 506.1 PURPOSE AND SCOPE In Type II, III, and IV facilities, the facility administrator This policy provides for the orientation of shall develop written policies and procedures for the inmates booked into the El Dorado County ☒ ☐ ☐ implementation of a program reasonably understandable to Sheriff's Office facility. The purpose of the inmates designed to orient a newly received inmate at the orientation is to inform inmates of the jail time of placement in a living area. routine, rules, inmate rights and services. Such a program shall be published and include, but not be All inmates are provided with an inmate limited to, the following: orientation handbook and can access this ☒ ☐ ☐ information on kiosks that are located in each living area. (1) correspondence, visiting, and telephone usage rules; ☒ ☐ ☐ (2) rules and disciplinary procedures; ☒ ☐ ☐ (3) inmate grievance procedures; ☒ ☐ ☐ (4) programs and activities available and method of ☒ ☐ ☐ application; (5) medical services; ☒ ☐ ☐ (6) classification/housing assignments; ☒ ☐ ☐ (7) court appearance where scheduled, if known; ☒ ☐ ☐ (8) voting, including registration; and, ☒ ☐ ☐ (9) zero tolerance policy against sexual abuse and ☒ ☐ ☐ sexual harassment. 1070 INDIVIDUAL/FAMILY SERVICE Policy 234 Community Relations and Public PROGRAMS Information Plan Individual/Family service programs are The facility administrator of a Type II, III, or IV facility shall accessible to all inmates. develop written policies and procedures which facilitate ☒ ☐ ☐ cooperation with appropriate public or private agencies for individual and/or family social service programs for inmates. Such a program shall utilize the services and resources available in the community and may be in the form of a resource guide and/or actual service delivery. 0670+ El Dorado II PRO 18-20 - 20 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The range and source of such services shall be at the discretion of the facility administrator and may include: (a) risk and needs assessments; (b) best practices in: (1) individual, group and/or family counseling; (2) drug and alcohol abuse counseling; (3) cognitive behavioral interventions; (4) vocational testing and counseling; ☒ ☐ ☐ (5) employment counseling; (c) referral to community resources and programs; (d) reentry planning and service development; (e) legal assistance; (f) regional center services for the developmentally disabled; and, (g) community volunteers. 1071 VOTING Policy 620 Inmate Voting All qualified inmates are able to register and The facility administrator of a Type I (holding sentenced vote absentee. inmate workers) II, III or IV facility shall develop written ☒ ☐ ☐ policies and procedures whereby the county registrar of voters allows qualified voters to vote in local, state, and federal elections, pursuant to election codes. 1072 RELIGIOUS OBSERVANCES Policy 1030 Religious Programs Policy 1030.13 Religious Observances The facility administrator of a Type I, II, III or IV facility Religious services, practices and counseling are ☒ ☐ ☐ shall develop written policies and procedures to provide provided upon request. General religious opportunities for inmates to participate in religious services, services are offered throughout the week. practices and counseling on a voluntary basis. 1073 INMATE GRIEVANCE PROCEDURE Policy 618 Inmate Grievances It is the policy of this office that any inmate (a) Each administrator of a Type II, III, or IV facility and may file a grievance relating to conditions of Type I facilities which hold inmate workers shall develop confinement, which includes release date, written policies and procedures whereby any inmate may housing, medical care, food services, hygiene appeal and have resolved grievances relating to any and sanitation needs, recreation opportunities, conditions of confinement, including but not limited to: classification actions, disciplinary actions, medical care; classification actions; disciplinary actions; ☒ ☐ ☐ program participation, telephone and mail use program participation; telephone, mail, and visiting procedures, visiting procedures and allegations procedures; and food, clothing, and bedding. of sexual abuse. Such policies and procedures shall include: A sampling of several grievances was reviewed, including some that used the appeal process. Grievances were responded to timely and with appropriate responses. (1) a grievance form or instructions for registering a The inmate orientation and handbook contain grievance; instructions for completing and submitting a grievance. ☒ ☐ ☐ The grievance for contains instructions for completing and submitting a grievance. (2) resolution of the grievance at the lowest appropriate Policy 618.3 Inmate Grievance Procedures staff level; Instructions for the resolution of the grievance ☒ ☐ ☐ at the lowest appropriate staff level. 0670+ El Dorado II PRO 18-20 - 21 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (3) appeal to the next level of review; Policy 618.3 Inmate Grievance Procedures ☒ ☐ ☐ The appeal process to the next level of review (4) written reasons for denial of grievance at each level ☒ ☐ ☐ of review which acts on the grievance; (5) provision for response within a reasonable time Initial response is within 72 hours. limit; and, This was confirmed during a desk audit of ☒ ☐ ☐ documentation. (6) provision for resolving questions of jurisdiction ☒ ☐ ☐ within the facility. (b) Grievance System Abuse: This does not appear in policy. The facility may establish written policy and procedure to ☐ ☒ control the submission of an excessive number of grievances. 1080 RULES AND DISCIPLINARY PENALTIES Policy 600 Inmate Discipline Documentation related to a sampling of several Wherever discipline is administered, each facility disciplinary proceedings was reviewed and were ☒ ☐ ☐ administrator shall establish written rules and disciplinary found to be appropriate, timely and allowed for penalties to guide inmate conduct. due process. Such rules and disciplinary penalties shall be stated simply Rules are listed in the Inmate Orientation and affirmatively, and posted conspicuously in housing units Handbook; they are posted and are accessible ☒ ☐ ☐ and the booking area or issued to each inmate upon booking. from the inmate kiosk in the housing unit. For those inmates who are illiterate or unable to read English and Spanish English, and for persons with disabilities, provision shall be made for the jail staff to instruct them verbally or provide ☒ ☐ ☐ them with material in an understandable form regarding jail rules and disciplinary procedures and penalties. 1081 PLAN FOR INMATE DISCIPLINE Policy 600.4 Rule Violation Procedures Each facility administrator shall develop written policies and ☒ ☐ ☐ procedures for inmate discipline. The plan shall include, but not be limited to, the following elements: (a) Temporary Loss of Privileges: For minor acts of non- Minor acts of non-conformance to the rules conformance or minor violations of facility rules, staff may may be handled informally by any correctional impose a temporary loss of privileges, such as access to officer. ☒ ☐ ☐ television, telephones, commissary, or lockdown for less Minor rule violations are acted upon by the than 24 hours, provided there is written documentation and housing officer and do not require a hearing. supervisory approval. (b) Punitive Actions: Major violations of facility rules or Policy 600.4.2 Major Rule Violations repetitive minor acts of non-conformance or repetitive minor Major rule violations are considered a threat to violations of facility rules shall be reported in writing by the the safety, security or efficiency of the facility, staff member observing the act and submitted to the its staff members, inmates or visitors. disciplinary officer. The consequences of such violations Policy 600.11 Guidelines for Disciplinary may include, but are not limited to: Sanctions ☒ ☐ ☐ The sanctions imposed for rule violations can range from counseling, loss of privileges, extra work, loss of good and/or work time and segregation and a disciplinary isolation diet as provided in the Disciplinary Segregation Policy. 0670+ El Dorado II PRO 18-20 - 22 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1. Loss of good time/work time. Policy 602 Disciplinary Segregation ☒ ☐ ☐ Loss of good time/work time requires a hearing. 2. Placement in disciplinary separation. ☒ ☐ ☐ Policy 602 Disciplinary Segregation 3. Disciplinary separation diet. Policy 602.5 Disciplinary Isolation Diet There were no instances of the Disciplinary ☒ ☐ ☐ Isolation Diet reviewed during a desk audit. 4. Loss of privileges mandated by regulations. Policy 600.11 Guidelines for Disciplinary Sanctions ☒ ☐ ☐ Requires a hearing. A staff member with investigative and punitive authority Policy 600.5 Investigations shall be designated as a disciplinary officer to impose such Verified during desk audit review of ☒ ☐ ☐ consequences. documentation. Staff shall not participate in disciplinary review if they are Policy 600.5 Investigations involved in the charges. Verified during desk audit review of ☒ ☐ ☐ documentation. Such charges pending against an inmate shall be acted on with the following provisions and within specified ☒ ☐ ☐ timeframes: 1. A copy of the report, and/or a separate written notice Policy 600.6 Notifications of the violation(s), shall be provided to the inmate. ☒ ☐ ☐ Verified during desk audit. 2. Unless declined by the inmate, a hearing shall be Policy 600.8 Hearing Procedure provided no sooner than 24 hours after the report has In a review of discipline hearing been submitted to the disciplinary officer and the inmate documentation, all notifications were made has been informed of the charges in writing. The hearing ☒ ☐ ☐ within required timelines. may be postponed or continued for a reasonable time through a written waiver by the inmate, or for good cause. 3. The inmate shall be permitted to appear on his/her own behalf at the time of hearing and present witnesses and documentary evidence. The inmate shall have ☒ ☐ ☐ access to staff or inmate assistance when the inmate is illiterate or the issues are complex. 4. A charge(s) shall be acted on no later than 72 hours Verified during desk audit review of after an inmate has been informed of the charge(s) in ☒ ☐ ☐ documentation. writing. 5. Subsequent to final disposition of disciplinary All discipline resulting in imposed sanctions charges by the disciplinary officer, the charges and the are reviewed by a supervisor. ☒ ☐ ☐ action taken shall be reviewed by the facility manager or designee. 6. The inmate shall be advised in a written statement by Verified during desk audit review of the fact-finders about the evidence relied on and the documentation. ☒ ☐ ☐ reasons for the disciplinary action. A copy of the record shall be kept pursuant to Penal Code Section 4019.5. 7. There shall be a policy of review and appeal to a Verified during desk audit review of ☒ ☐ ☐ supervisor on all disciplinary action. documentation. 0670+ El Dorado II PRO 18-20 - 23 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) Nothing in this section precludes a facility administrator from administratively segregating any inmate from the general population or program for reasons of personal, mental, or physical health, or under any circumstance in ☒ ☐ ☐ which the safety of the inmates, staff, program, or community is endangered, pending disciplinary action or a review as required by Section 1053 of these regulations. (d) Nothing in this section precludes the imposition of conditions or restrictions that reasonably relate to a ☒ ☐ ☐ legitimate, non-punitive administrative purpose. 1082 FORMS OF DISCIPLINE Policy 600.11 Forms of Discipline Acceptable forms of discipline shall consist of, The degree of punitive actions taken by the disciplinary but not be limited to the following (15 CCR officer shall be directly related to the severity of the rule 1082): infraction. Acceptable forms of discipline shall consist of, • Loss of privileges but not be limited to, the following: • Extra work detail (a) Loss of privileges. • Short-term lockdown for less than 24 hours (b) Extra work detail. • Removal from work details (c) Short term lockdown for less than 24 hours. ☒ ☐ ☐ • Forfeiture of “work time” credits earned under (d) Removal from work details. Penal Code § 4019 (e) Forfeiture of “good time” credits earned under Penal • Forfeiture of “good time” credits earned under Code Section 4019. Penal Code § 4019 (f) Forfeiture of “work time” credits earned under Penal • Disciplinary detention Code Section 4019. • Disciplinary isolation diet (g) Disciplinary separation. Of the sampling reviewed during a desk audit, (h) Disciplinary separation diet. all disciplinary sanctions were commensurate with the violation 1083 LIMITATIONS ON DISCIPLINARY Policy 600.10 Limitations on Disciplinary ACTIONS Actions Of the sampling reviewed during a desk audit, The Penal Code and the State Constitution expressly all disciplinary sanctions were commensurate prohibit all cruel and unusual punishment. Additionally, with the violation. there shall be the following limitations: (a) If an inmate is on disciplinary separation status for 30 ☒ ☐ ☐ consecutive days there shall be a review by the facility manager before the disciplinary separation status is continued. This review shall include a consultation with health care staff. Such reviews shall continue at least every fifteen days thereafter until the disciplinary status has ended. This review shall be documented. (b) The disciplinary separation cells or cell shall have the minimum furnishings and space specified in Title 24, Part 2, 1231.2.6 and 2.7. Occupants shall be issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be deprived of them through any ☒ ☐ ☐ portion of the day except that those inmates who engage in the destruction of bedding or clothing may be deprived of such articles. The decision to deprive inmates of such articles of clothing and bedding shall be reviewed by the facility manager or designee during each 24-hour period. (c) The delegation of authority to any inmate or group of In no case shall any inmate or group of inmates inmates to exercise the right of punishment over any other be delegated the authority to punish any other inmate or group of inmates (Penal Code section 4019.5) ☒ ☐ ☐ inmate or group of inmates. Verified during a desk audit of documentation. 0670+ El Dorado II PRO 18-20 - 24 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (d) In no case shall a safety cell, as specified in Title 24, Part In no case shall a safety cell, as specified in the 2, 1231.2.5, or any restraint device be used for disciplinary Safety and Sobering Cells Policy, be used for purposes. ☒ ☐ ☐ disciplinary purposes. Verified during a desk audit of documentation. (e) No inmate may be deprived of the implements necessary This is not occurring. to maintain an acceptable level of personal hygiene as ☒ ☐ ☐ specified in Section 1265 of these regulations (f) Food shall not be withheld as a disciplinary measure. Food shall not be withheld as a disciplinary measure. ☒ ☐ ☐ Verified during a desk audit of documentation. (g) The disciplinary separation diet described in section Policy 602.5 1247 of these regulations shall only be utilized for major Disciplinary Isolation Diet violations of institutional rules. The disciplinary isolation diet was not imposed ☒ ☐ ☐ as a disciplinary sanction in the documentation reviewed during a desk audit. (1) In addition to the provisions of Section 1247, (b) The Jail Commander shall review the the facility manager shall approve the initial incident report and medical reports and shall ☒ ☐ ☐ placement on the disciplinary separation diet and approve the use of a disciplinary isolation diet. ensure that medical staff is notified. (2) In consultation with medical care staff, the (d) Disciplinary isolation diets shall not be facility manager shall approve any continuation on served in any case for more than 72 hours that diet every 72 hours after the initial placement. ☒ ☐ ☐ without the written approval of the Jail Commander and a physician. (h) Correspondence privileges shall not be withheld except 600/10 Limitations on Disciplinary Actions in cases where the inmate has violated correspondence Correspondence privileges shall not be regulations, in which case correspondence may be withheld except in cases where the inmate has suspended for no longer than 72 hours, without the review violated correspondence regulations. and approval of the facility manager. 602.4.4 Mail and Correspondence Inmates in disciplinary segregation shall have ☒ ☐ ☐ the same privileges to write and receive correspondence as inmates in general population, except in cases where inmates violated correspondence regulations. Verified during a desk audit of documentation. (i) In no case shall access to courts and legal counsel be In no case shall access to the courts and/or legal suspended as a disciplinary measure. counsel be suspended as a disciplinary measure. ☒ ☐ ☐ Verified during a desk audit of documentation. 0670+ El Dorado II PRO 18-20 - 25 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1084 DISCIPLINARY RECORDS Policy 600.8.5 Report of Findings The hearing officer shall write a report Penal Code Section 4019.5 requires that a record is kept of regarding the decision and detailing the all disciplinary infractions and punishment administered evidence and the reasons for the disciplinary therefore. This requirement may be satisfied by retaining action. A copy of the report shall be provided to copies of rule violation reports and report of the disposition the inmate. The original shall be filed with the ☒ ☐ ☐ of each. record of the proceedings. All documentation related to the disciplinary process shall be retained and a copy should be placed in the inmate’s file. Verified during a desk audit of documentation. DETENTION OF MINORS Are minors held in this facility? If yes, the following Minors are not held in these facilities. sections including those summarizing the regulations When a court hearing requires an appearance, identified in Title 15, Article 8 of these regulations apply minors are transported directly to the court ☐ ☒ ☐ (Minors in Jails). room and are supervised by probation staff. Note: Reference PC § 207.1(b), 207.6, 707.1 42 USC 5633 SECTION 223(a)(12) SEPARATION Juveniles are not confined or detained in any facility in which they have contact with adult prisoners. ☐ ☐ ☒ Reference: WIC 208 1101 RESTRICTIONS ON CONTACT WITH ADULT PRISONERS The facility administrator shall establish policies and procedures to restrict contact, as defined in Section 1006, between detained minors and adults confined in the facility. In situations where brief or accidental contact may occur, such ☐ ☐ ☒ as booking or facility movement, facility staff (trained in the supervision of inmates) shall maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. The above restrictions do not apply to minors who are participating in supervised program activities pursuant to Section 208 (c) of the Welfare and Institutions Code. 1102 CLASSIFICATION The facility administrator shall develop and implement a ☐ ☐ ☒ written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include the following: (a) a procedure for receiving and transmitting information regarding minors who present a risk or hazard to self or others ☐ ☐ ☒ while confined at the facility, and the segregation of such minors to the extent possible within the limits of the facility. (b) a procedure to provide care for any minor who appears to be in need of or who requests medical, mental health, or developmental disability treatment. Written procedures shall ☐ ☐ ☒ be established by the responsible health administrator in cooperation with the facility administrator. 0670+ El Dorado II PRO 18-20 - 26 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) a suicide prevention program designed to identify, monitor, and provide treatment to those minors who present a ☐ ☐ ☒ suicide risk. (d) provide that minors be housed separately from adults and not be allowed to come or remain in contact with adults except ☐ ☐ ☒ as provided in Sections 208(c) of the Welfare and Institutions Code. 1103 RELEASE PROCEDURES Facility staff shall notify the parents or guardians prior to the ☐ ☐ ☒ release of a minor. The minor's personal clothing and valuables shall be returned to the minor, parents or guardian, upon the minor's release or consent. 1104 SUPERVISION OF MINORS ☐ ☐ ☒ The facility administrator shall develop and implement policy and procedures that provide for: (a) continuous around-the-clock supervision of minors with ☐ ☐ ☒ assurance that staff can hear and respond; and, (b) safety checks of minors at least once every 30 minutes. These safety checks shall include the direct visual observation of movement and/or skin. Safety checks shall not be replaced, but may be supplemented by, an audio/visual electronic ☐ ☐ ☒ surveillance system designed to detect overt, aggressive, or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented. 1105 RECREATIONAL PROGRAMS The facility administrator shall develop written policies and procedures to provide a recreation program that shall protect ☐ ☐ ☒ the welfare of minors and other inmates, recognize facility security needs and comply with minimum jail standards for recreation (California Code of Regulations, Title 15, Section 1065). 1106 DISCIPLINARY PROCEDURES Nothing in this regulation shall prevent the administrator from removing a detained minor from the general population ☐ ☐ ☒ or program for reasons of the minor's mental or physical health; or under any circumstances in which the safety of the minor, other inmates, staff, the program or community is endangered, pending a disciplinary action or review. (a) Minors requiring disciplinary confinement shall be housed only in living areas designated for the detention of ☐ ☐ ☒ minors. (b) Permitted forms of discipline include: ☐ ☐ ☒ (1) loss of privileges; and, (2) disciplinary confinement. ☐ ☐ ☒ (c) Access to visitation and recreation shall be restricted only after a second level review by a supervisor or manager, and ☐ ☐ ☒ shall not extend beyond five days without subsequent review. (d) A status review shall be conducted for those minors placed ☐ ☐ ☒ in disciplinary confinement no less than every 24 hours. (e) Prohibited forms of discipline include: ☐ ☐ ☒ (1) discipline that does not fit the violation; (2) corporal punishment; ☐ ☐ ☒ (3) inmate imposed discipline; ☐ ☐ ☒ 0670+ El Dorado II PRO 18-20 - 27 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) placement in safety cells; ☐ ☐ ☒ (5) deprivation of food; and, ☐ ☐ ☒ (6) the adult disciplinary diet. ☐ ☐ ☒ 1120 EDUCATION PROGRAM FOR MINORS IN JAILS Whenever a minor is held in a Type II or III facility, the ☐ ☐ ☒ facility administrator shall coordinate with the County Department of Education or County Superintendent of Schools to provide education programs as required by Section 48200 of the Education Code. 1122.5 PREGNANT MINORS (a) The health administrator, in cooperation with the facility ☐ ☐ ☒ administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant ☐ ☐ ☒ minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery shall not be restrained by the use of leg irons, ☐ ☐ ☒ waist chains, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery, shall not be restrained by the ☐ ☐ ☒ wrists, ankles, or both, unless deemed necessary for the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, labor, ☐ ☐ ☒ delivery, or recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, she shall be advised, orally or in writing, of the standards and ☐ ☐ ☒ policies governing pregnant minors. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and ☐ ☐ ☒ procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 0670+ El Dorado II PRO 18-20 - 28 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT TYPE I, II, III AND IV FACILITIES APPLICABLE REGULATIONS: 3/80; 8/86; 5/88; 1/91 Title 24, California Code of Regulations (CCR) BSCC Code: 0670 FACILITY NAME: El Dorado County Main Jail FACILITY TYPE: II APPLICABLE REGULATIONS (Check All That Apply): 3/80: X 8/86: 5/88: X 1/91: OTHER: 2001, 2005 FIELD REPRESENTATIVE: Kimberly Moule DATE: May 22, 2018 ARTICLE/SECTION YES NO N/A COMMENTS Temporary Holding Cells (2.2) X Contain 10 square feet of floor per inmate Limited to no more than 16 inmates X No smaller than 40 square feet X Contain sufficient seating to accommodate all inmates X Toilet accessible X Water fountain accessible X Wash basin accessible X Provides clear visual supervision X Telephone accessible X Weapons Locker (3.12) X External to the security area and equipped with individual compartments, locks and keys Temporary Staging Cell or Room (2.3) X 1-91: Added provision for temporary staging cells-rooms Holds inmates classified and segregated per Title 15 § 1050 and § 1053 Limited to holding inmates up to 4 hours X Maximum capacity of no more than 80 inmates X Contains 10 square feet of floor space per inmate and has a X ceiling height of at least 8 feet No smaller than 160 square feet X Contains seating to accommodate all inmates X Contains water closet, wash basin and drinking fountain X Provides unobstructed visual supervision of inmates by staff X Sobering Cells (2.4) X Contain 20 square feet of floor per inmate Limited to no more than 8 inmates X No smaller than 60 square feet X Contain toilet X Contain washbasin X Contain drinking fountain X Partitions or handrails located next to toilet fixture to X provide support Provide easy, unobstructed visual observation X Padding on the floor X 670 El Dorado County MJ PHY 16-18; 05.22.2018 - 1 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Shower-Delousing Room (3.4) X Available in reception/booking Secure Vault or Storage Space (2.1) X Available for inmate valuables Telephone (2.1) X Available for inmate use per Penal Code § 851.5 Safety Cells (2.5) X Contain 48 square feet with one floor dimension at least 6 feet and ceiling height of at least 8 feet Limited to no more than one inmate X Contain flush ring toilet with controls located outside the X cell Padded floor, door and walls X Equipped with variable intensity, security light, inaccessible X to occupant Vertical view panel not more than 4 inches wide and at least X 24 inches long, in or adjacent to the door Provide a food pass with lockable shutter no more than 4 X inches high and located at least 30 inches above the floor Single Occupancy Cells (2.6) X Maximum capacity of one inmate Contain a minimum of 60 square feet of floor area in Type I X facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet X Contain toilet, washbasin and drinking fountain X Contain a bunk, desk and seat (Desk and seat not required in X Type I in later, less restrictive 1986 standards) Multiple Occupancy Cells (8227) X 8-86: Deleted provision for multiple occupancy cells Contain 35 square feet per person Limited to no more than 8 inmates X No smaller than 100 square feet X Minimum ceiling height of 8 feet X Water closet separate from washbasin and drinking fountain X Sufficient bunks to accommodate each occupant X Provide storage space for each occupant's personal items X Multiple Occupancy Rooms (8229) X 8-86: Deleted provision for multiple occupancy rooms Limited to housing persons in Type III and IV facilities and workers in Type I and II facilities Contain 50 square feet of floor area per person and a X minimum of 8 feet ceiling height Limited to no more than 16 persons X Access to toilets separate from washbasins (ratio 1:8) and X drinking fountains 670 El Dorado County MJ PHY 16-18; 05.22.2018 - 2 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Provide storage space for each occupant's personal items X Double Occupancy Cells (2.7) X 5-88: Added provision for double occupancy cells Maximum capacity of two inmates Contain a minimum of 60 square feet of floor space in Type X I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet and one floor X dimension at least 6 feet Contain toilet, washbasin and drinking fountain X Contain 2 bunks, 1 desk and seat (Desk and seat not X required in Type I facilities) Dormitories (2.8) X 8-86: Provision for dormitories added Contain 50 square feet of floor area per inmate and a minimum of 8 feet ceiling height Be designed for no fewer than 8 and no more than 64 X inmates Facilities having a total rated capacity of 80 inmates or less, X may design dormitories for no fewer than 4 inmates Access to toilets separate from washbasins (ratio 1:8) and X drinking fountains Provide storage space for each inmates' personal items X Dayrooms (2.9) X 8-86: Added requirement for 3 foot wide corridors in front of cells-rooms 35 square feet of floor area per inmate X Contain tables and seating to accommodate the maximum X number of inmates served Access to toilets, washbasins and drinking fountains X Available to all inmates in Type II and III facilities X (excluding special use cells) and to workers in Type I facilities Shower (3.4) X Available on a ratio of 1:16 Lighting (3.6) X Sufficient to permit easy reading. Night lighting is sufficient to allow good supervision. 8-86: Specifies at least 20 foot-candles at desk level and in grooming areas, with night lighting not to exceed 5 foot-candles Beds-Bunks (3.5) X 30 inches wide and 76 inches long Comfortable Living Environment [102(c)6] X A comfortable living environment is maintained through an adequate heating and cooling system. 670 El Dorado County MJ PHY 16-18; 05.22.2018 - 3 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Exercise Area -Type II, III and WA IV (2.10) X At least one exercise area must contain a minimum of 900 square feet 8-86: Outdoor exercise area provided X 8-86: Clear height of 15 feet with required surface area X meeting a formula of: 80% of maximum rated inmate population and number of one-hour exercise periods per day = required surface area Program Space - Type II and III (2.11) X Sufficient area and furnishings to meet the needs of the facility programs Dining Facilities (2.17) X 15 square feet per inmate being fed Toilets, washbasins and showers are not in the same room X or not in view of inmate dining Visiting (2.18) X Sufficient visiting area Contact visits whenever possible for minimum security X inmates Attorney Interviews (2.26) X Provide for confidential attorney consultation Safety Equipment Storage (2.19) X Adequate space is provided for storage of equipment such as fire extinguishers, SCBA, emergency lights, etc. Janitor Closet (2.20) X Located in security areas lockable, containing a mop sink and storage space Storage Rooms (2.21) X Sufficient space to accommodate inmate property, bedding and supplies Audio or Video Monitoring System -NA Type IV (2.22) X Audio monitoring system capable of alerting staff in a central control Video monitoring in corridors, main entries and/or exits and X programs or activity areas Fire Detection and Alarm System [102(c)6] X Automatic fire alarm system capable of alerting staff in a central control point 670 El Dorado County MJ PHY 16-18; 05.22.2018 - 4 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Emergency Power (2.24) X Available to provide minimal lighting, maintain communications, alarm, fire, life and security systems Provide Space for: X Barber/beauty shop(2.15) 8-86: Limit requirement to Type II and III facilities (Deleted 2/99)) Canteen (2.16) X 8-86: Added for II, III & IV facilities Confidential Interview Rooms (2.25) X 8-86: Added for Type II facilities 670 El Dorado County MJ PHY 16-18; 05.22.2018 - 5 - A381 PHY Type 80 86 88 91.dot (9/98) BOARD OF STATE COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION BSCC Code: 0670 FACILITY: El Dorado County Main Jail TYPE: II RC: 303 FIELD REPRESENTATIVE: Kimberly Moule DATE: May 22, 2018 ROOMS EACH ROOM Cell Applicable # EACH CELL DIMENSIONS FIXTURES* Location Total RC Type Standards Cells # Beds RC (L x W x H) T U W F S Intake A Holding 1980 1 (3) 8 X 5.5 0 0 0 Note: 5.5 ft. bench B Holding 1980 1 (3) 9 X 5.6 1 1 1 Note: 5.6 ft. bench C Holding 1980 1 (13) 13.2 X 10.5 1 1 1 Note: plastic chairs D-H Holding 1980 5 (9) (45) 13.2 X 7.5 1 1 1 Note: Two 8.4 ft. benches I Holding 1980 1 (5) 8.5 X 7.6 1 1 1 Note: 7.6 ft. bench Sobering 1 Sobering 1980 1 (8) 21.5 X 8.7 1 1 1 Sobering 2 Sobering 1980 1 (7) 21.5 X 6.7 1 1 1 Safety 1-2 Safety 1980 2 (1) (2) 7.8 X 5.9 1 1 1 Infirmary Med Iso 1980 1 1 (1) 1 1 1 Holding 1980 1 (10) 9.4 X 11 1 1 1 Dorm 1980 1 (3) 27 X 12 1 1 1 Med 1980 4 (4) 10.6 X 7.5 1 1 1 rooms Level 1 Dorm 2001 1 23 23 23 2,404 sq. ft. 2 1 3 1 2 Note: Seven beds and appropriate storage, tables and seating for inmate dining were added to this dorm in 2006. (Square footage of dorm/dayroom provided by architect.) Level 2 Dorm 2001 1 20 20 20 2,245 sq. ft. 2 1 3 1 2 Note: Four beds and appropriate storage, tables and seating for inmate dining were added to this dorm in 2006. (Square footage of dorm/dayroom provided by architect.) Unit A Single 1980 12 1 1 12 10.5 X 7.1 1 1 1 Double 1988 4 2 2 8 10.5 X 7.1 1 1 1 Unit B Single 1980 6 1 1 6 10.5 X 7.1 1 1 1 Double 1988 9 2 2 18 10.5 X 7.1 1 1 1 Unit C Single 1980 4 1 1 4 10.5 X 7.1 1 1 1 Double 1980 4 2 2 8 10.5 X 7.1 1 1 1 Double 1988 8 2 2 16 10.5 X 7.1 1 1 1 Note: 2nd bunk added to 4 single cells (2008). RC adjusted 2014. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 0670 El Dorado County MJ LASE 16-18 05.22.18 - 1 - A360 LAS Adult.dot (9/98) ROOMS EACH ROOM Cell Applicable # EACH CELL DIMENSIONS FIXTURES* Location Total RC Type Standards Cells # Beds RC (L x W x H) T U W F S Unit D Single 2005 4 1 1 4 10.5 X 7.1 1 1 1 Double 1980 8 2 2 16 10.5 X 7.1 1 1 1 Double 2005 4 2 2 8 10.5 X 7.1 1 1 1 Note: Two showers (one upper, one lower) in each unit. 2nd bunk added to 8 single cells in 2008. RC changed 2014. Level 3 Dorm 2001 1 20 20 20 2,149 sq. ft. 2 1 3 1 2 Note: Four beds and appropriate storage, tables and seating for inmate dining were added to this dorm in 2006. (Square footage of dorm/dayroom provided by architect.) Level 4 Dorm 2001 1 23 23 23 2,404 sq. ft. 3 3 1 2 Note: Seven beds and appropriate storage, tables and seating for inmate dining were added to this dorm in 2006. (Square footage of dorm/dayroom provided by architect.) Unit E Single 1980 2 1 1 2 10.9 X 7 1 1 1 Double 1980 10 2 2 20 10.5 X 7 1 1 1 Double 1988 4 2 2 8 10.9 X 7 1 1 1 Note: 2nd bunks added to 10 single cells in 2008. RC adjusted 2014. Unit F Single 1980 2 1 1 2 10.9 X 7 1 1 1 Double 1980 6 2 2 12 10.5 X 7 1 1 1 Double 1988 8 2 2 16 10.9 X 7 1 1 1 Note: 2nd bunks added to 6 single cells in 2008. RC adjusted 2014. Unit G Single 1980 2 1 1 2 10.9 X 7 1 1 1 Double 1980 10 2 2 20 10.5 X 7 1 1 1 Double 1988 4 2 2 8 10.9 X 7 1 1 1 Note: 2nd bunks added to 10 single cells in 2008. RC adjusted 2014. Unit H Single 1980 5 1 1 5 10.9 X 7 1 1 1 Double 1988 11 2 2 22 10.9 X 7 1 1 1 Note: Two showers (one upper, one lower) in each unit. A & B Holding 1980 2 2 (2) 9 X 5 1 1 1 Holding Note: 4 ft. bench in each cell. Historical Note: All units were originally constructed with single cells using 1980 standards. Later, under 1988 standards, an additional bunk was added to some single cells in each unit and upon request the total RC was increased to 243. In 2006 additional bunks were added to the all 4 dormitories and upon request the total RC was increased to 265. In 2008 an additional bunk was added to single cells in Units C, D, E, F & G; however, no request was made to increase RC so it remains unchanged at 265. On 5/6/2014 a request was made to adjust the RC by including the double bunking of units C, D, E, F & G resulting in a new RC of 303. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 0670 El Dorado County MJ LASE 16-18 05.22.18 - 2 - A360 LAS Adult.dot (9/98) PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT TYPE I, II, III AND IV FACILITIES APPLICABLE REGULATIONS: 3/80; 8/86; 5/88; 1/91 Title 24, California Code of Regulations (CCR) BSCC Code: 0680 FACILITY NAME: South Lake Tahoe Jail FACILITY TYPE: II APPLICABLE REGULATIONS (Check All That Apply): 3/80: X 8/86: 5/88: X 1/91: OTHER: 2001 FIELD REPRESENTATIVE: Kimberly Moule DATE: May 24, 2018 ARTICLE/SECTION YES NO N/A COMMENTS Temporary Holding Cells (2.2) X Contain 10 square feet of floor per inmate Limited to no more than 16 inmates X No smaller than 40 square feet X Contain sufficient seating to accommodate all inmates X Toilet accessible X Water fountain accessible X Wash basin accessible X Provides clear visual supervision X Telephone accessible X Weapons Locker (3.12) X External to the security area and equipped with individual compartments, locks and keys Temporary Staging Cell or Room (2.3) X 1-91: Added provision for temporary staging cells-rooms Holds inmates classified and segregated per Title 15 § 1050 and § 1053 Limited to holding inmates up to 4 hours X Maximum capacity of no more than 80 inmates X Contains 10 square feet of floor space per inmate and has a X ceiling height of at least 8 feet No smaller than 160 square feet X Contains seating to accommodate all inmates X Contains water closet, wash basin and drinking fountain X Provides unobstructed visual supervision of inmates by staff X Sobering Cells (2.4) X See letter in plan review file. Raised floor allowed- but not recommended. Contain 20 square feet of floor per inmate Limited to no more than 8 inmates X No smaller than 60 square feet X Contain toilet X Contain washbasin X Contain drinking fountain X Partitions or handrails located next to toilet fixture to X provide support Provide easy, unobstructed visual observation X Padding on the floor X 0680 El Dorado SLT Jail PHY 16-18; 05.24.18 - 1 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Shower-Delousing Room (3.4) X Available in reception/booking Secure Vault or Storage Space (2.1) X Available for inmate valuables Telephone (2.1) X Available for inmate use per Penal Code § 851.5 Safety Cells (2.5) X Contain 48 square feet with one floor dimension at least 6 feet and ceiling height of at least 8 feet Limited to no more than one inmate X Contain flush ring toilet with controls located outside the X cell Padded floor, door and walls X Equipped with variable intensity, security light, inaccessible X to occupant Vertical view panel not more than 4 inches wide and at least X 24 inches long, in or adjacent to the door Provide a food pass with lockable shutter no more than 4 X inches high and located at least 30 inches above the floor Single Occupancy Cells (2.6) X Maximum capacity of one inmate Contain a minimum of 60 square feet of floor area in Type I X facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet X Contain toilet, washbasin and drinking fountain X Contain a bunk, desk and seat (Desk and seat not required in X Type I in later, less restrictive 1986 standards) Multiple Occupancy Cells (8227) X 8-86: Deleted provision for multiple occupancy cells Contain 35 square feet per person Limited to no more than 8 inmates X No smaller than 100 square feet X Minimum ceiling height of 8 feet X Water closet separate from washbasin and drinking fountain X Sufficient bunks to accommodate each occupant X Provide storage space for each occupant's personal items X Multiple Occupancy Rooms (8229) X 8-86: Deleted provision for multiple occupancy rooms Limited to housing persons in Type III and IV facilities and workers in Type I and II facilities Contain 50 square feet of floor area per person and a X minimum of 8 feet ceiling height Limited to no more than 16 persons X Access to toilets separate from washbasins (ratio 1:8) and X drinking fountains 0680 El Dorado SLT Jail PHY 16-18; 05.24.18 - 2 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Provide storage space for each occupant's personal items X Double Occupancy Cells (2.7) X In 2004, a second bunk was added to various cells 5-88: Added provision for double occupancy cells in E, F, G, H and I Pods. Maximum capacity of two inmates Contain a minimum of 60 square feet of floor space in Type X I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet and one floor X dimension at least 6 feet Contain toilet, washbasin and drinking fountain X Contain 2 bunks, 1 desk and seat (Desk and seat not X required in Type I facilities) Dormitories (2.8) X 8-86: Provision for dormitories added Contain 50 square feet of floor area per inmate and a minimum of 8 feet ceiling height Be designed for no fewer than 8 and no more than 64 X inmates Facilities having a total rated capacity of 80 inmates or less, X may design dormitories for no fewer than 4 inmates Access to toilets separate from washbasins (ratio 1:8) and X drinking fountains Provide storage space for each inmates' personal items X Dayrooms (2.9) X 8-86: Added requirement for 3 foot wide corridors in front of cells-rooms 35 square feet of floor area per inmate X Contain tables and seating to accommodate the maximum X number of inmates served Access to toilets, washbasins and drinking fountains X Available to all inmates in Type II and III facilities X (excluding special use cells) and to workers in Type I facilities Shower (3.4) X Available on a ratio of 1:16 Lighting (3.6) X Sufficient to permit easy reading. Night lighting is sufficient to allow good supervision. 8-86: Specifies at least 20 foot-candles at desk level and in grooming areas, with night lighting not to exceed 5 foot-candles Beds-Bunks (3.5) X 30 inches wide and 76 inches long Comfortable Living Environment [102(c)6] X A comfortable living environment is maintained through an adequate heating and cooling system. 0680 El Dorado SLT Jail PHY 16-18; 05.24.18 - 3 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Exercise Area -Type II, III and WA IV (2.10) X Alternate means of compliance issued by BOC for enclosed outdoor (indoor) yard. At least one exercise area must contain a minimum of 900 square feet 8-86: Outdoor exercise area provided X 8-86: Clear height of 15 feet with required surface area X meeting a formula of: 80% of maximum rated inmate population and number of one-hour exercise periods per day = required surface area Program Space - Type II and III (2.11) X Sufficient area and furnishings to meet the needs of the facility programs Dining Facilities (2.17) X 15 square feet per inmate being fed Toilets, washbasins and showers are not in the same room X or not in view of inmate dining Visiting (2.18) X Sufficient visiting area Contact visits whenever possible for minimum security X inmates Attorney Interviews (2.26) X Provide for confidential attorney consultation Safety Equipment Storage (2.19) X Adequate space is provided for storage of equipment such as fire extinguishers, SCBA, emergency lights, etc. Janitor Closet (2.20) X Located in security areas lockable, containing a mop sink and storage space Storage Rooms (2.21) X Sufficient space to accommodate inmate property, bedding and supplies Audio or Video Monitoring System -NA Type IV (2.22) X Audio monitoring system capable of alerting staff in a central control Video monitoring in corridors, main entries and/or exits and X programs or activity areas Fire Detection and Alarm System [102(c)6] X Automatic fire alarm system capable of alerting staff in a central control point 0680 El Dorado SLT Jail PHY 16-18; 05.24.18 - 4 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Emergency Power (2.24) X Available to provide minimal lighting, maintain communications, alarm, fire, life and security systems Provide Space for: X Barber/beauty shop(2.15) 8-86: Limit requirement to Type II and III facilities (Deleted 2/99)) Canteen (2.16) X 8-86: Added for II, III & IV facilities Confidential Interview Rooms (2.25) X 8-86: Added for Type II facilities 0680 El Dorado SLT Jail PHY 16-18; 05.24.18 - 5 - A381 PHY Type 80 86 88 91.dot (9/98) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION CSA Code: 0680 FACILITY: South Lake Tahoe Jail TYPE: II RC: 158 FIELD REPRESENTATIVE: Kimberly Moule DATE: May 24, 2018 ROOMS EACH ROOM Cell Applicable # EACH CELL DIMENSIONS FIXTURES* Location Total RC Type Standards Cells # Beds RC (L x W x H) T U W F S Intake Sobering 2001 1 (3) (3) 8.3 x 9.2 1 1 1 Sobering 1988 1 (6) (6) 12 x 10.8 1 1 1 Safety 1988 1 (1) (1) 6.7 x 8.8 1 HC1 Holding 1980 1 (16) (16) 12.3 x 14.5 1 1 1 Note: Bench 28'. HC2 Holding 1988 1 (9) (9) 12 x 7 1 1 1 Note: Bench 12'. HC3, HC4 Holding 1988 2 (7) (14) 12 x 6.6 1 1 1 Note: Bench 12'. Ct. Holding Holding 1988 1 (16) (16) 25 x 9 1 1 1 Note: Bench 25'. A Pod Single 1980 8 1 1 8 Irregular shape 1 1 1 B Pod Single 1980 5 1 1 5 Irregular shape 1 1 1 C Pod Single 1980 5 1 1 5 Irregular shape 1 1 1 Note: The single cells in Housing Pods A, B, and C are of irregular shape, each over 70 square feet. Each pod has one shower. D Hallway Single 1980 4 1 1 4 96 sq. feet 1 1 1 1 E Pod Single 1988 8 1 1 8 13.6 x 6.2 1 1 1 2 Double 2001 8 2 2 16 13.6 x 6.2 F Pod Single 1988 12 1 1 12 13.6 x 6.2 1 1 1 2 Double 2001 4 2 2 8 13.6 x 6.2 G Pod Single 1988 12 1 1 12 13.6 x 6.2 1 1 1 2 Double 2001 4 2 2 8 13.6 x 6.2 H Pod Single 1988 8 1 1 8 13.6 x 6.2 1 1 1 2 Double 2001 8 2 2 16 13.6 x 6.2 I Pod Single 1988 8 1 1 8 13.6 x 6.2 1 1 1 2 Double 2001 8 2 2 16 13.6 x 6.2 J Pod Single 1988 8 1 1 8 13.6 x 6.2 1 1 1 2 K Pod Dorm 1988 1 16 16 16 1303 sq. feet 2 2 2 2 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 0680 El Dorado County LASE 16-18; 05.24.18 - 1 - A360 LAS Adult.dot (9/98) COURT HOLDING FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 0682 FACILITY NAME: El Dorado County Court Holding FACILITY TYPE: CH PERSON(S) INTERVIEWED: Lieutenant Jon Eslik FIELD REPRESENTATIVE: Kimberly Moule DATE: June 15, 2020 *Desk Audit due to COVID 19 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1024 COURT HOLDING AND TEMPORARY All training records indicate that initial and HOLDING FACILITY TRAINING annual training are occurring and are up to date. Custodial personnel who supervise inmates in, and supervisors of, a Court Holding or Temporary Holding facility shall complete 8 hours of specialized training. Such training shall include, but not be limited to: (a) applicable minimum jail standards; (b) jail operations liability; ☒ ☐ ☐ (c) inmate segregation; (d) emergency procedures and planning, fire and life safety; and, (e) suicide prevention. Each agency shall determine if additional training is needed based upon, but not limited to, the complexity of the facility, the number of inmates, the employees' level of experience and training, and other relevant factors Such training shall be completed as soon as practical, but in any event not more than six months after the date of assigned responsibility, or the effective date of this regulation. Successful completion of Core training or supplemental ☒ ☐ ☐ Core training, pursuant to Section 1020, Corrections Officer Core Course, may be substituted for the initial eight hours of training. Eight hours of refresher training shall be completed once every two years. Successful completion of the requirements ☒ ☐ ☐ in Section 1025, Continuing Professional Training may be substituted for the eight hour refresher. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 0682 El Dorado CH PRO 18-20 - 1 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027 NUMBER OF PERSONNEL Policy 240 Staffing Plan The Jail Commander shall ensure that a staffing A sufficient number of personnel shall be employed in each plan conforming to the class type and size of local detention facility to ensure the implementation and this facility is prepared and maintained as operation of the programs and activities required by these described in the following section. The plan regulations. should detail all custody personnel assignments, ☒ ☐ ☐ including work hours and weekly schedules, and should account for holidays, vacations, training schedules and other atypical situations (15 CCR 1027). Staffing plan and shift rosters were reviewed and reflect sufficient staffing levels. Whenever there is an inmate in custody, there shall be at Policy 240.3 Staffing Requirements least one employee on duty at all times in a local detention The Sheriff or the authorized designee shall facility or in the building which houses a local detention complete an annual comprehensive staffing facility who shall be immediately available and accessible to analysis to evaluate personnel requirements and inmates in the event of an emergency. available staffing levels. The staffing analysis will be used to determine staffing needs and to ☒ ☐ ☐ develop staffing plans. The staffing analysis should be used to identify whether required activities are being performed competently and in compliance with current laws and office policies. Reviewed during desk audit. Such an employee shall not have any other duties which Policy 240.3.1 Main Jail Staffing Levels would conflict with the supervision and care of inmates in Shift rosters were reviewed and reflect fixed ☒ ☐ ☐ the event of an emergency. and non-fixed post assignments allowing for emergency response. Whenever one or more female inmates are in custody, there Shift rosters reflect female staffing. shall be at least one female employee who shall be ☒ ☐ ☐ immediately available and accessible to such females. Note: Reference PC§ 4021. To determine if there is a sufficient number of personnel for Verified during desk audit and review of a specific facility, the facility administrator shall prepare and documentation. retain a staffing plan indicating the personnel assigned in the facility and their duties. Such a staffing plan shall be ☒ ☐ ☐ reviewed by the Board staff at the time of their biennial inspection. The results of such a review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 1027.5 SAFETY CHECKS Policy 508 Inmate Safety Checks A sampling of safety checks was reviewed and Safety checks shall be conducted at least hourly through ☒ ☐ ☐ reflect timely safety checks that are within direct visual observation of all inmates. There shall be no required timeframes. more than a 60 minute lapse between safety checks. 0682 El Dorado CH PRO 18-20 - 2 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS There shall be a written plan that includes the documentation Policy 508.3 Safety Checks of routine safety checks. (a) Safety checks shall be conducted at least once every 60 minutes and more frequently if necessary. (b) Safety checks shall be conducted on an irregular schedule (staggered) so that inmates cannot predict when the checks will occur. (c) Safety checks shall be done by personal observation of the correctional officer and shall be sufficient to determine whether the inmate is experiencing any stress or trauma. (d) Cameras and monitors may supplement the required visual observation safety checks but they shall not replace the need for direct visual observation. (e) Safety checks will be clearly documented on permanent logs (TRACNET JMS) in ☒ ☐ ☐ accordance with the office Daily Activity Logs and Shift Reports Policy. (f) Actual times of the checks and notations shall be recorded on the Safety Check logs in TRACNET. The notation shall include the name or ID numbers of the staff actually performing the checks. (g) Log entries shall never be made in advance of the actual check. Log entries made in this manner do not represent factual information and are prohibited. (h) Special management Inmates shall be checked more frequently as detailed in the Special Management Inmates Policy. Of the sampling reviewed, safety checks are occurring and are documented within the required timeframes. 1028 FIRE AND LIFE SAFETY STAFF Policy 404 Fire Safety All staff are trained in fire and life safety. Whenever there is an inmate in custody, there shall be at ☒ ☐ ☐ least one person on duty at all times who meets the training standards established by the BSCC for general fire and life safety. (Penal Code section 6030[b]) The facility manager shall ensure that there is at least one person on duty who trained in fire and life safety procedures ☒ ☐ ☐ that relate specifically to the facility. 0682 El Dorado CH PRO 18-20 - 3 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1029 POLICY AND PROCEDURES MANUAL 2 Policy 102 Annual Review and Performance Based Goals and Objectives Facility administrator(s) shall develop and publish a manual Policies were last reviewed in June of 2020. of policy and procedures for the facility. The policy and Policy review is ongoing and occurs more procedures manual shall address all applicable Title 15 and frequently than every two years. Title 24 regulations and shall be comprehensively reviewed Policies are applicable to all facilities and are and updated at least every two years. Such a manual shall be ☒ ☐ ☐ available to all personnel via, the County made available to all employees. Intranet, Agency Website and in written form. The policies and procedures required in subsections (a)(6) and (a)(7) may be placed in a separate manual to ensure confidentiality. Subsections d does not apply and has been deleted. (a) The manual shall provide for, but not be limited to, the Reviewed and verified during desk audit. following: ☒ ☐ ☐ (1) Table of organization, including channels of communications. (2) Inspections and operations reviews by the facility Policy 102.2 Annual Review ☒ ☐ ☐ administrator/manager. (3) Policy on the use of force. ☒ ☐ ☐ Policy 526 Use of Force (4) Policy on the use of restraint equipment, including the Policy 528 Use of Restraints restraint of pregnant inmates as referenced in Penal Code ☒ ☐ ☐ Section 3407. (6) Security and control including physical counts of Policy 502 Inmate Counts inmates, searches of the facility and inmates, contraband Policy 400.9.1 Emergency Inmate Counts control, and key control. Each facility administrator shall, at least annually, review, evaluate, and make a record of ☒ ☐ ☐ security measures. The review and evaluation shall include internal and external security measures of the facility including security measures specific to prevention of sexual abuse and sexual harassment. (7) Emergency procedures include: ☒ ☐ ☐ Reviewed and verified during desk audit. (A) fire suppression preplan as required by section Policy 400 Facility Emergencies 1032 of these regulations; ☒ ☐ ☐ Policy 404 Fire Safety Policy 406 Fire Response and Control (B) escape, disturbances, and the taking of hostages; ☒ ☐ ☐ Policy 400.9 Escape (C) mass arrests; ☒ ☐ ☐ Policy 400 Facility Emergencies (D) natural disasters; ☒ ☐ ☐ Policy 400.3 Natural Disaster (E) periodic testing of emergency equipment; and, Policy 400.3(g) ☒ ☐ ☐ Periodic Testing of Emergency Equipment (F) storage, issue, and use of weapons, ammunition, Policy 400.3(h) chemical agents, and related security devices. Storage, issues, and use of weapons, ☒ ☐ ☐ ammunition, chemical agents and related security devices. (8) Suicide Prevention. ☒ ☐ ☐ Suicide Prevention and Intervention (9) Segregation of Inmates. ☒ ☐ ☐ Policy 602 Segregation (10) Zero tolerance in the prevention of sexual abuse and Policy 611 Prison Rape Elimination Act ☒ ☐ ☐ sexual harassment. (11) Policy and procedure to detect, prevent, and respond Policy 611.4 Reporting Sexual Abuse, to retaliation against any staff or inmate after reporting ☒ ☐ ☐ Harassment and Retaliation any abuse. 2 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 0682 El Dorado CH PRO 18-20 - 4 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) The policies and procedures required in subsections (a)(6) and (a)(7) may be placed in a separate manual to ensure ☒ ☐ ☐ confidentiality. (c) The manual for court holding facilities shall include all of the procedures listed in subsection (a), except number (5) ☒ ☐ ☐ (which has been deleted). (e) The manual for Temporary Holding, Court Holding, Policy 611.4 Reporting Sexual Abuse, Type I, II, III, and IV facilities shall provide for, but not be ☒ ☐ ☐ Harassment and Retaliation limited to, the following: (1) multiple internal ways for inmates to privately report Policy 611.4 Reporting Sexual Abuse, sexual abuse and sexual harassment, retaliation by other Harassment and Retaliation inmates or staff for reporting sexual abuse and sexual ☒ ☐ ☐ harassment, and staff neglect or violation of responsibilities that may have contributed to such incidents, (2) a method for uninvolved inmates, family, Policy 611.4 Reporting Sexual Abuse, community members, and other interested third-parties Harassment and Retaliation to report sexual abuse or sexual harassment. The ☒ ☐ ☐ method for reporting shall be publicly posted at the facility. 1030 SUICIDE PREVENTION PROGRAM Policy 282 Suicide Prevention Program Policy 315 Suicide Prevention The facility shall have a comprehensive written suicide Policy 740 Suicide Prevention and prevention program developed by the facility administrator, Intervention ☒ ☐ ☐ in conjunction with the health authority and mental health Inmates are screened at the time of intake at the director, to identify, monitor, and provide treatment to those jail. inmates who present a suicide risk. The program shall All staff are trained in suicide prevention. include the following: (a) Suicide prevention training for all staff that have direct All staff are trained in suicide prevention. ☒ ☐ ☐ contact with inmates. (b) Intake screening for suicide risk immediately upon intake This occurs at the jail. ☒ ☐ ☐ and prior to housing assignment. (c) Provisions facilitating communication among arresting/transporting officers, facility staff, medical and ☒ ☐ ☐ mental health personnel in relation to suicide risk. (d) Housing recommendations for inmates at risk of suicide. ☒ ☐ ☐ Classification occurs at the jail. (e) Supervision depending on level of suicide risk. ☒ ☐ ☐ (f) Suicide attempt and suicide intervention policies and Policy 740 Suicide Prevention and ☒ ☐ ☐ procedures. Intervention (g) Provisions for reporting suicides and suicides attempts. ☒ ☐ ☐ (h) Multi-disciplinary administrative review of suicides and ☒ ☐ ☐ attempted suicides as defined by the facility administrator. 1032 FIRE SUPPRESSION PREPLANNING Policy 404 Fire Safety Policy 404.3 Fire Suppression Pre-Planning Pursuant to Penal Code Section 6031.1(b), the facility Fire suppression policies are universal for all jail administrator shall consult with the local fire department ☒ ☐ ☐ and court holding facilities. having jurisdiction over the facility, with the State Fire Marshal, or both, in developing a plan for fire suppression which shall include, but not be limited to: (a) a fire suppression pre-plan developed with the local fire Verified during desk audit and review of department to be included as part of the policy and procedures documentation. ☒ ☐ ☐ manual (Title 15, California Code of Regulations Section 1029); 0682 El Dorado CH PRO 18-20 - 5 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (b) regular fire prevention inspections by facility staff on a Monthly fire inspections were reviewed and monthly basis with two year retention of the inspection were found to be complete. The sampling ☒ ☐ ☐ record; reviewed contained two years of fire inspections. (c) fire prevention inspections as required by Health and The local fire inspection and clearance was Safety Code Section 13146.1(a) and (b) which requires ☒ ☐ ☐ completed in April 2020. inspections at least once every two years; (d) an evacuation plan; and, Policy 400 Facility Emergency Planning ☒ ☐ ☐ Policy 412.4 Evacuation Plan (e) a plan for the emergency housing of inmates in the case of ☒ ☐ ☐ fire. 1044 INCIDENT REPORTS Policy 220 Report Preparation A sampling of incident reports was reviewed Each facility administrator shall develop written policies and and were found to be consistent and contained procedures for the maintenance of written records and ☐ ☐ ☐ all pertinent information. reporting of all incidents which result in physical harm, or In general, incident reports involving inmates serious threat of physical harm, to an employee or inmate of are generated at the jail. a detention facility or other person. Such records shall include the names of the persons involved, a description of the incident, the actions taken, and ☒ ☐ ☐ the date and time of the occurrence. Such a written record shall be prepared by the staff assigned to investigate the incident and submitted to the facility ☒ ☐ ☐ manager or his/her designee. 1046 DEATH IN CUSTODY Policy 532 Inmate Death-In Custody Policy 534.3 Mandated Reporting (a) Death in Custody Reviews for Adults and Minors. The facility administrator, in cooperation with the health administrator, shall develop written policy and procedures to ☒ ☐ ☐ ensure that there is an initial review of every in-custody death within 30 days. The review team shall include the facility administrator and/or the facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. Deaths shall be reviewed to determine the appropriateness of Policy 534.5 In-Custody Death Review clinical care; whether changes to policies, procedures, or Should a death occur, the agency health care ☒ ☐ ☐ practices are warranted; and to identify issues that require provider (WellPath) would coordinate the further study. review with sheriff’s personnel. (b) Death of a Minor Policy 532.2 Inmate Death In any case in which a minor dies while detained in a jail, ☒ ☐ ☐ lockup, or court holding facility: (1) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding facility pursuant to the provisions of this subchapter. ☒ ☐ ☐ Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 0682 El Dorado CH PRO 18-20 - 6 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1050 CLASSIFICATION PLAN Policy 516 Inmate Classification Policy 516.6 Classification Plan (b) Each administrator of a court holding facility shall The agency has specialized classification establish and implement a written plan designed to provide officers. The instrument used is a point-based for the safety of staff and inmates held at the facility. The system. ☐ ☐ ☐ plan shall include receiving and transmitting of information Classification records are entered and regarding inmates who represent unusual risk or hazard maintained in the agency JMS system. while confined at the facility, and the segregation of such Inmates can appeal their classification status by inmates to the extent possible within the limits of the court submission of an inmate request or grievance. holding facility. Classification occurs at the jail. (c) In deciding whether to assign an inmate to a housing area for male or female inmates, and in making other housing and programming assignments, the agency shall consider on a case-by-case basis whether a placement would ensure the ☒ ☐ ☐ inmate's health and safety, and whether the placement would present management or security problems. An inmate's own views with respect to his or her own safety shall be given serious consideration. 1051 COMMUNICABLE DISEASES Policy 730 Communicable Diseases It is the policy of this office to maintain an The facility administrator, in cooperation with the effective program that focuses on the responsible physician, shall develop written policies and identification, education, immunization, procedures specifying those symptoms that require ☒ ☐ ☐ prevention, surveillance, diagnosis, medical segregation of an inmate until a medical evaluation is isolation (when indicated), treatment, follow-up completed and proper reporting to local, state and federal agencies of communicable diseases. At the time of intake into the facility, an inquiry shall be made of the person being booked as to whether or not he/she has or has had any communicable diseases, such as tuberculosis or has observable symptoms of tuberculosis or ☒ ☐ ☐ any other communicable diseases, or other special medical problem identified by the health authority. The response shall be noted on the booking form and/or screening device. 1052 MENTALLY DISORDERED INMATES Policy 724 Mental Health Services Policy 728 Special Needs Medical Treatment The facility administrator, in cooperation with the All inmates are screened at the time of intake at responsible physician, shall develop written policies and ☒ ☐ ☐ the jail. The health and mental health providers procedures to identify and evaluate all mentally disordered provide detailed screening and provide annual inmates, and may include telehealth. training to all personnel. If an evaluation from medical or mental health staff is not Policy 726 Mental Health Screening readily available, an inmate shall be considered mentally Policy 726.3 Mental Health Screening disordered for the purpose of this section if he or she appears Policy 726.4 Mental Health Appraisal to be a danger to himself/herself or others or if he/she Policy 726.5 Mental Health Referrals appears gravely disabled. ☒ ☐ ☐ The agency has contracted health and mental health providers that are onsite and available at An evaluation from medical or mental health staff shall be the jail. secured within 24 hours of identification or at the next daily sick call, whichever is earliest. Segregation may be used if necessary to protect the safety of A holding cell would be used for segregation in ☒ ☐ ☐ the inmate or others. Court Holding. 0682 El Dorado CH PRO 18-20 - 7 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1053 ADMINISTRATIVE SEGREGATION A holding cell would be used for segregation in Court Holding. An inmate identified to require Administrative Segregation would be Except in Type IV facilities, each facility administrator shall transported to the jail. develop written policies and procedures which provide for the administrative segregation of inmates who are determined to be prone to: promote activity or behavior that is criminal in nature or disruptive to facility operations; demonstrate influence over other inmates, including influence to promote or direct action or behavior that is ☒ ☐ ☐ criminal in nature or disruptive to the safety and security of other inmates or facility staff, as well as to the safe operation of the facility; escape; assault, attempted assault, or participation in a conspiracy to assault or harm other inmates or facility staff; or likely to need protection from other inmates, if such administrative segregation is determined to be necessary in order to obtain the objective of protecting the welfare of inmates and staff. Administrative segregation shall consist of separate and secure housing but shall not involve any other deprivation of ☒ ☐ ☐ privileges than is necessary to obtain the objective of protecting the inmates and staff. 1057 DEVELOPMENTALLY DISABLED Policy 604 Inmates with Disabilities INMATES Policy 724.4 Basic Mental Health Services All inmates are screened at the time of intake. The facility administrator, in cooperation with the The Jail Commander is responsible for ensuring responsible physician, shall develop written policies and the El Dorado County Sheriff's Office jail is ☒ ☐ ☐ procedures for the identification and evaluation, appropriate designed or adapted to reasonably accommodate classification and housing, protection, and inmates with disabilities. nondiscrimination of all developmentally disabled inmates. An inmate identified with a developmental disability would be transported to the jail for evaluation and treatment. The health authority or designee shall contact the regional The Responsible Physician may consult with a center on any inmate suspected or confirmed to be psychiatrist, specialist or other health care developmentally disabled for the purposes of diagnosis service in determining whether the inmate and/or treatment within 24 hours of such determination, should be transferred to a facility that is better excluding holidays and weekends. ☒ ☐ ☐ equipped to handle the inmate’s psychiatric needs. In the event of this, the inmate would be transported to the Alta California Regional Facility. 0682 El Dorado CH PRO 18-20 - 8 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1058 USE OF RESTRAINT DEVICES Policy 528 Use of Restraints Policy 528.3 Use of Restraints-Control The facility administrator, in cooperation with the Restraints shall be used only to prevent responsible physician, shall develop written policies and significant self-injury, injury to others or procedures for the use of restraint devices and may delegate property damage. Restraints may also be authority to place an inmate in restraints to a responsible applied according to inmate classification, such health care staff. In addition to the areas specifically outlined as maximum security, to control the behavior of in this regulation, at a minimum, the policy shall address the a high-risk inmate while he/she is being moved following areas: acceptable restraint devices; signs or outside the cell or housing unit. Restraints shall symptoms which should result in immediate medical/mental never be used for retaliation or as punishment. health referral; availability of cardiopulmonary resuscitation Restraints shall not be applied for more time equipment; protective housing of restrained persons; than is necessary to control the inmate. provision for hydration and sanitation needs; and exercising Restraints are to be applied only when less of extremities. restrictive methods of controlling the dangerous behavior of an inmate have failed or appear ☒ ☐ ☐ likely to fail (15 CCR 1029(a)(4)); 15 CCR 1058). Each incident where restraints are used shall be documented by the handling staff member and placed in the appropriate file prior to the end of the staff member's shift. This policy does not apply to the temporary use of restraints, such as handcuffing or the use of leg irons to control an inmate during movement and transportation inside or outside the facility. A sampling of Restraint Documentation was reviewed. They are rarely used however in the instances where restraints other than mechanical restraints were used, documentation was completed, safety checks were timely and elements pertaining to the use of restraints were adhered to In no case shall restraints be used for punishment or as a ☒ ☐ ☐ substitute for treatment. Restraint devices shall only be used on inmates who display Mechanical restraints are the only type of behavior which results in the destruction of property or restraints used in Court Holding. reveal an intent to cause physical harm to self or others. Restraint devices include any devices which immobilize an ☒ ☐ ☐ inmate's extremities and/or prevent the inmate from being ambulatory. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the disordered behavior. Inmates shall be placed in restraints only with the approval of the facility manager, the facility watch commander, responsible health care staff; continued retention shall be reviewed a minimum of every hour. A medical opinion on placement and retention shall be secured within one hour from the time of placement. A medical assessment shall be ☒ ☐ ☐ completed within four hours of placement. If the facility manager, or designee, in consultation with responsible health care staff determines that an inmate cannot be safely removed from restraints after eight hours, the inmate shall be taken to a medical facility for further evaluation. 0682 El Dorado CH PRO 18-20 - 9 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Direct visual observation shall be conducted at least twice every thirty minutes to ensure that the restraints are properly employed, and to ensure the safety and well-being of the inmate. Such observation shall be documented. While in ☒ ☐ ☐ restraint devices all inmates shall be housed alone or in a specified housing area for restrained inmates which makes provisions to protect the inmate from abuse. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used to ☒ ☐ ☐ restrain inmates for security reasons. 1058.5 RESTRAINTS AND PREGNANT INMATES Policy 528.9 Pregnant Inmates Restraints will not be used on inmates who are The facility administrator, in cooperation with the known to be pregnant unless based on an responsible physician, shall develop written policies and ☒ ☐ ☐ individualized determination that restraints are procedures for the use of restraint devices on pregnant reasonably necessary for the legitimate safety inmates. In accordance with Penal Code 3407 the policy and security needs of the inmate, the staff or the shall include reference to the following: public. (1) An inmate known to be pregnant or in recovery after Policy 528.9.1 Inmates in Labor delivery shall not be restrained by the use of leg irons, No inmate in labor, delivery or recovery shall waist chains, or handcuffs behind the body. ☒ ☐ ☐ be restrained by the use of leg restraints/irons, waist restraints/chains, or handcuffs behind the body (Penal Code § 3407). (2) A pregnant inmate in labor, during delivery, or in recovery after delivery, shall not be restrained by the ☒ ☐ ☐ wrists, ankles, or both, unless deemed necessary for the safety and security of the inmate, the staff, or the public. (3) Restraints shall be removed when a professional (d) The restraints used are the least restrictive who is currently responsible for the medical care of a type and are used in the least restrictive manner. pregnant inmate during a medical emergency, labor, Restraints shall be removed when medical staff ☒ ☐ ☐ delivery, or recovery after delivery determines that the responsible for the medical care of the pregnant removal of restraints is medically necessary. inmate determines that the removal of restraints is medically necessary (Penal Code § 3407). (4) Upon confirmation of an inmate's pregnancy, she All inmates receive this information during shall be advised, orally or in writing, of the standards ☒ ☐ ☐ orientation at the jail. and policies governing pregnant inmates. 1068 ACCESS TO COURTS Policy 606 Inmate Access to Courts and Counsel The facility administrator shall develop written policies and ☒ ☐ ☐ It is the policy of this office that all inmates will procedures to ensure inmates have access to the court and to have access to the courts and the ability to legal counsel. Such access shall consist of: consult with legal counsel (15 CCR 1068). (a) unlimited mail as provided in Section 1063 of these Mail is not processed in Court Holding. ☒ ☐ ☐ regulations, and, (b) confidential consultation with attorneys. Confidential interview rooms are available in ☒ ☐ ☐ Court Holding. DETENTION OF MINORS Are minors held in this facility? If yes, the following Minors enter the court room under the sections, including those summarized in Title 15, Article 10, supervision of probation staff and are not held ☐ ☐ ☒ apply (Minors in Court Holding Facilities.) in Court Holding. 0682 El Dorado CH PRO 18-20 - 10 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1122.5 PREGNANT MINORS Minors are not held in Court Holding. (a) The health administrator, in cooperation with the facility ☐ ☐ ☒ administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant ☐ ☐ ☒ minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery shall not be restrained by the use of leg irons, ☐ ☐ ☒ waist chains, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery, shall not be restrained by the ☐ ☐ ☒ wrists, ankles, or both, unless deemed necessary for the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, labor, delivery, or ☐ ☐ ☒ recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, she shall be advised, orally or in writing, of the standards and ☐ ☐ ☒ policies governing pregnant minors. 1161 CONDITIONS OF DETENTION Minors are not held in Court Holding. Court holding facilities shall be designed to provide the following: (a) Separation of minors from adults in accordance with ☒ ☐ ☐ Section 208 of the Welfare and Institutions Code. (b) Segregation of minors in accordance with an established ☐ ☐ ☒ classification plan. (c) Secure non-public access, movement within and egress. If the same entrance/exit is used by both minors and adults, ☒ ☐ ☐ movements shall be scheduled in such a manner that there is no opportunity for contact. An existing court holding facility built in accordance with construction standards at the time of construction shall be considered as being in compliance with this article unless the condition of the structure is determined by the appropriate authority to be dangerous to life, health, or welfare of ☐ ☐ ☒ minors. Upon notification of noncompliance with this section, the facility administrator shall develop and submit a plan for corrective action to the Corrections Standards Authority within 90 days. 0682 El Dorado CH PRO 18-20 - 11 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1162 SUPERVISION OF MINORS Minors are transported and supervised by probation staff for court appearances. Minors A sufficient number of personnel shall be employed in each are not held in Court Holding. facility to permit unscheduled safety checks of all minors at least twice every 30 minutes, and to ensure the implementation and operation of the activities required by these regulations. There shall be a written plan that includes the documentation of safety checks. ☐ ☐ ☒ 1163 CLASSIFICATION Minors are not classified by sheriff’s personnel. The administrator of a court holding facility shall establish and implement a written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include receiving and transmitting of information regarding minors who represent a risk or hazard to self or others while confined at the facility, and the segregation of such minors to the extent possible within the limits of the court holding ☐ ☐ ☒ facility, and for the separation of minors from any adult inmate(s) as required by Section 208 of the Welfare and Institutions Code. 1047 SERIOUS ILLNESS OR INJURY OF A Minors are not held in Court Holding. MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and ☐ ☐ ☒ procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 0682 El Dorado CH PRO 18-20 - 12 - A350 CH PRO eff. 01.01.19 (18/20).dot ADULT COURT AND TEMPORARY HOLDING FACILITIES PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: 6/94; 2/99; 2001; 2005; 2008 BSCC Code: 0682 FACILITY NAME: El Dorado County Court Holding Facility FACILITY TYPE: CH APPLICABLE REGULATIONS (Check All That Apply): 6/94: 2/99: 2001: 2005: 2008: Other: 1988 FIELD REPRESENTATIVE: Kimberly Moule DATE: May 22, 2018 TITLE 24 SECTION YES NO N/A COMMENTS Reception and Booking (2.1) (NA in CH) ✓ Contains a weapons locker outside the security perimeter of the facility designed as outlined in these regulations. Contains a cell or room for confinement pending booking ✓ Contains a detoxification cell (WA in TH) 01: Name changed to “sobering cell.” ✓ 2-99: Two detoxification cells are provided if both male and female inmates are held. Contains safety cell(s) (WA in TH) ✓ Shower room available ✓ 2-99: Access to shower must be within the secure area Provides secure vault or storage for inmate valuables ✓ Telephone(s) available for inmate use (PC § 851.5) ✓ 2-99: Unobstructed access to hot and cold running water for staff use ✓ Temporary Holding Cell or Room (2.2) ✓ Contains 10 square feet of floor area per inmate Holds no more than 16 inmates ✓ Is not smaller than 40 square feet and has a clear ceiling ✓ height of 8 feet or more Contains sufficient seating to accommodate all inmates ✓ Contains water closet (toilet), washbasin, and drinking ✓ fountain as specified by these regulations Provides for clear visual supervision by staff ✓ A bunk is provided if inmates are held 12 hours or more ✓ Temporary Staging Cell or Room (2.3) Holds inmates classified and segregated per Title 15 § 1050 ✓ and 1053 Holds inmates for four hours or less ✓ Limited to holding no more than 80 inmates ✓ Contains 10 square feet of floor area per inmates and has a ✓ clear ceiling height of 8 feet or more. Is at least 160 square feet ✓ Contains sufficient seating to accommodate all inmates ✓ Contains water closets (toilets), wash basins and drinking ✓ fountains as specified by these regulations Provides for clear visual supervision by staff ✓ 0682 El Dorado CH PHY 16-18 - 1 -A382 PHY CH-TH 94 99 01 05 08.dot (11/09) TITLE 24 SECTION YES NO N/A COMMENTS Detoxification/Sobering Cell (2.4) 01: Name change to “sobering cell” ✓ Contains 20 square feet of floor area per inmate Is limited to no more than 8 inmates ✓ Is no smaller than 60 square feet and has a clear ceiling ✓ height of 8 feet or more Contains a water closet (toilet) wash basin and drinking ✓ fountain as specified by these regulations Has padded partitions located next to toilet fixtures ✓ Provides for clear visual supervision by staff ✓ Padding on floor ✓ 01: A shower is accessible in the secure portion of the facility. ✓ Safety Cell (2.5) Contains 48 square feet with one floor dimension of a least ✓ 6 feet and a clear ceiling height of 8 feet or more Is limited to one inmate ✓ Contains a flushing ring toilet, mounted flush with the floor, ✓ with controls located outside the cell Padded floor, door and walls ✓ Equipped with a variable intensity, security light, ✓ inaccessible to the occupant Has one or more vertical view panels, not more than 4 inches wide nor less than 24 inches long, which provide a ✓ view of the entire cell Has a food pass with lockable shutter no more than 4 inches high and, with between 26 and 32 inches from the bottom of ✓ the food pass to the floor 01: Wall or ceiling mounted devices are inaccessible to inmate occupant. ✓ Safety Equipment Storage (2.19) Adequate space is provided to store equipment such as fire ✓ extinguishers, SCBA, emergency lights, etc. Janitors' Closet (2.20) Lockable, containing a mop sink and storage space ✓ 01: Mop sink may be separate from janitors’ closet Audio or Visual Monitoring (2.22) Audio monitoring was not included in original There is an audio monitoring system capable of alerting construction. Staff remains within earshot of staff in a central control. When visual electronic holding cells at all times. surveillance is use, it is located primarily in corridors, elevators, or at points on the security perimeter such as entrances and exits. 2-99: Video monitoring option deleted. ✓ 08: Audio monitoring system shall be located in temporary holding cells or rooms, temporary staging cells or rooms, sobering cells, safety cells, single and double occupancy cells, dormitories, dayrooms, exercise areas, and correctional program /multipurpose space, capable of alerting personnel who can respond immediately. Central control requirement deleted. 0682 El Dorado CH PHY 16-18 - 2 -A382 PHY CH-TH 94 99 01 05 08.dot (11/09) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (2.24) There is an emergency power source available and capable of providing minimal lighting in all areas and maintaining ✓ fire and life safety, security, communication and alarm systems. Attorney Interview Space (2.26) Available and provides for confidentiality ✓ Water Closets (Toilets)/Urinals (3.1) Provide for inmate privacy/modesty with staff being able to visual supervise; provided at a ratio of 1:16 in holding and staging cells. See regulation for calculations of urinal ✓ substitutions. 2:99: Privacy requirement deleted Washbasins (3.2) Provide hot and cold or tempered water; provided at a ratio of 1:16 in holding and staging cells. See regulation for ✓ calculations of washbasin trough substitutions. Drinking Fountains (3.3) 2-99: Available in each temporary holding, staging and ✓ sobering cell. Water outlet (bubbler) is mechanically actuated and at an angle that prevents wastewater from flowing over the outlet (bubbler); there is a mouth guard on the water outlet ✓ (bubbler). 2-99: Mouth guard requirement deleted Showers (3.4) (NA in CH) Available in the security area; provide hot and cold or tempered water; shower stalls/areas are designed and ✓ constructed of materials that are impervious to water and soap so that they may be easily cleaned. Beds/Bunks (3.5) (NA in CH; applicable in TH if inmates are held longer than 12 hours) At least 30 inches wide and 76 inches long with 21 inches between pans; constructed of pan bottom type or concrete; ✓ securely fastened to the floor and/or wall in facilities higher than minimum security. 01: Must be elevated off the floor. Must have a solid bottom.. 0682 El Dorado CH PHY 16-18 - 3 -A382 PHY CH-TH 94 99 01 05 08.dot (11/09) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (3.6) Lighting is sufficient to permit easy reading by a person with normal vision, night lighting is sufficient for purposes of supervision. ✓ Lighting is centrally controlled and/or occupant controlled in housing cells or rooms. Light fixtures are of secure design. Windows (3.7) Windows that are accessible to inmates are no greater than 5 ✓ inches in on dimension. Cell Padding (3.8) The floors and partition are padded in detoxification- sobering cells. In safety cells, floors, doors, walls and everything on them are padded. All padded cells are ✓ equipped with a tamper resistant fire sprinkler approved by the SFM. All padding is: approved for use by the SFM; nonporous; at least ½ inch thick; of a unitary or laminated construction; ✓ firmly bonded to all surfaces; and, without exposed seams. Seating (3.10) Seating is designed to the level of security. When bench seating is used, eighteen inches of bench are provided per inmate. ✓ 2-99: In holding and staging cells, seating is securely fastened to the wall and/or floor. Weapons Locker (3.12) A secure weapons locker is located outside the security perimeter of the facility. Lockers have individual compartments, locks and keys. ✓ 08: “No weapons are brought into the security area” deleted from the regulation. Design Requirements (102(c)6) Design requirements as specified in Title 24, Part 1, 102(c)6 are met. (See regulation for specific requirements. Note ✓ areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 0682 El Dorado CH PHY 16-18 - 4 -A382 PHY CH-TH 94 99 01 05 08.dot (11/09) ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 0682 FACILITY: El Dorado County Court Holding Facility TYPE: CH RC: FIELD REPRESENTATIVE: Kimberly Moule DATE: May 22, 2018 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells RC (L x W x H) # Beds RC T U W F S Holding 1 & 2 Holding 1988 2 0 (3) (6) 7'5" x 6'8" x 8' 1 1 1 Notes: Each cell has a 5 foot bench limiting capacity to 3. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 0682 El Dorado County CH LASE 16-18; 05.22.18 - 1 - A360 LAS Adult.dot (03/01)