Glenn County (2016-2018 inspection cycle)

August 6, 2018 Rich Warren, Sheriff Glenn County Sheriff's Department 543 West Oak Street Willows, CA 95988 2016-2018 BIENNIAL INSPECTION GLENN COUNTY ADULT DETENTION FACILITY GLENN COUNTY ADULT DETENTION FACILITY PENAL CODE SECTION 6031: WELFARE AND INSTITUTIONS CODE SECTION 209 JUVENILE JUSTICE AND DELIQUENCY PREVENTION ACT Dear Sheriff Warren: On June 21, 2018, staff of the Board of State and Community Corrections (BSCC) conducted the 2016- 2018 biennial inspection of the Glenn County Adult Detention Facility. Pursuant to Penal Code Section 6031, this inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. The complete BSCC inspection report is enclosed and consists of: this transmittal letter; the Title 15 Procedures checklist outlining Title 15 (operational) requirements; a Physical Plant Evaluation outlining Title 24 requirements for design; and, a Living Area Space Evaluation summarizing the physical plant configuration and showing the capacity of the facility. LOCAL INSPECTIONS In addition to the biennial inspection by the BSCC, inspections are also required annually by the County Health Officer and biennially by the State Fire Marshal or an authorized representative (Health and Safety Code Sections 101045 and 13146.1). Please consider our report in conjunction with the reports from the County Health Officer and the respective fire authorities for a comprehensive perspective of your facilities. We encourage the practice of maintaining a permanent file for historical copies of all inspections that would also include documentation of corrections made following the inspection. This file should be the first point of reference when preparing for all future inspections. 0850 Adult Jail Glenn County 16-18 Sheriff Rich Warren Page 2 Health Inspections The health inspections took place in 2017, thus are considered current. There were no areas of non- compliance noted. Fire and Life Safety Inspections The fire and life safety inspection was conducted on 11/8/17 and the fire clearance is current. BSCC INSPECTION Title 15 Inspection – Policies, Procedures and Documentation Our inspection of the facility began with a review of the Glenn County Jail Department Orders and Lexipol policies. (The department is in the process of migrating existing department orders to an electronic Lexipol policy manual.) Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations included in Title 15, Minimum Standards for Local Detention Facilities.1 After the review of policies and procedures, we reviewed a sampling of hourly safety checks and found that staff were performing their checks within the 60 minutes required by Title 15, Section 1027, and by policy. We also reviewed documentation on the use of sobering cells and safety cells and found that documentation conformed to applicable regulations. Our review of a sampling of grievances and discipline reports revealed timely and appropriate responses. There were no findings of non-compliance with Title 15 regulations. Please see the Procedures Checklist for further information. Title 24 – Physical Plant Inspection Main Jail: Evaluated under the 1986 and 2001 Title 24, Minimum Standards for Local Detention Facilities; this facility was very clean and well-maintained.2 With a BSCC rated capacity of 144 inmates, on the day of the inspection there were 104 inmates in custody, 82 male inmates and 22 female inmates. There were no Title 24 non-compliance issues. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring In accordance with the JJDPA, BSCC monitors jail facilities for compliance with one of four core requirements of the Act, Separation of Juveniles from Incarcerated Adults. Minors are not housed at this facility; therefore, no violations of the JJDPA were identified. This concludes our inspection report for the 2016-2018 inspection cycle. We would like to express our gratitude to Sergeant Sonia Melgarejo. 1 BSCC does not review all policies and procedures. We do not “approve” policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 2 Facilities are assessed against Title 24 requirements in place at the time of design or significant remodel to the jail area. TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 0850 FACILITY NAME: Glenn County Jail FACILITY TYPE: II PERSON(S) INTERVIEWED: Sergeant Sonia Melgarejo FIELD REPRESENTATIVE: Kimberly Moule DATE: June 21, 2018 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1020 CORRECTIONS OFFICER CORE COURSE2 STC compliance. In addition to provisions of Penal Code Section 831.5, all Compliance with training sections 1020, 1023 custodial personnel have successfully completed the and 1025 is based upon the most recent annual “Corrections Officer Core Course” as described in Section BSCC Standards and Training for Corrections 179 of Title 15, CCR, within one year of assignment. X Division audit. The agency is compliant. Custodial personnel may substitute 832.3 PC training and the “Corrections Officer Basic Academy Supplemental Core Course” as described in Section 180, Title 15, CCR as an alternative. 1021 JAIL SUPERVISORY TRAINING STC compliance. All supervisory custodial personnel have completed the X All jail supervisors are current in mandated STC or POST supervisory training within one year of training. assignment. All supervisory custodial personnel have completed the STC compliance. “Corrections Officer Core Course” identified in Section 1020. (The intent is that core training be completed prior X All custody personnel have completed the to assuming supervisory responsibilities.) Corrections Officer Core Course. 1023 JAIL MANAGEMENT TRAINING STC compliance. All jail management personnel have completed either the All jail managers receive P.O.S.T. Management X STC or the POST management course specified in Section Training. 182, Title 15, CCR within one year of assignment. 1025 CONTINUING PROFESSIONAL TRAINING STC compliance. With the exception of any year that a core training module Training is ongoing and includes: Annual in- is successfully completed, all facility/system service training, local, state and national X administrators, managers, supervisors and custody meetings, symposiums and conferences. personnel have successfully completed the annual required training specified in Section 184, Title 15, CCR. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 For STC participating agencies, consistency with training sections 1020, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 0850 Glenn County PRO 16-18;06/21/2018 - 1 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027 NUMBER OF PERSONNEL DO 103.1. There are sufficient personnel on duty at all times Compliance with this regulation is predicated (whenever there is an inmate in custody) to ensure the on the ability of staff to complete all Title 15 implementation and operation of all programs and activities required tasks in addition to conducting and required by these regulations. documenting at least hourly inmate safety checks. Guard One is used for electronic safety check tracking. A sampling of these logs was reviewed and indicate that safety checks are being conducted in a timely manner. Although the agency only has four vacancies, it is apparent that they are struggling with the X recruitment of female staff. Mandatory forced overtime is commonly utilized to accommodate gender specific posts. In the absence of one of the two female staff, the female Sergeant is re- deployed from her supervisory duties to that of a female line staff officer. Note: There are three female staff total including two correctional officers and one sergeant. This does not allow for full staffing coverage without imposing mandatory forced overtime. There is a written plan that includes the documentation of DO 103.2; 103.5; 103.6. Once per hour. hourly safety checks. X Safety checks for the housing areas were random within one hour. There is at least one employee on duty at all times, who DO 103.1. shall be immediately available and accessible with the ability to respond to any inmate in the event of an A sampling of incident reports, safety checks emergency. and logs was reviewed. Of those reviewed, the X day to day work is being completed however; the number of gender specific personnel is not sustainable by the way of mandatory forced overtime. Whenever one or more female inmates are in custody, there DO 103.1. is at least one female employee immediately available and accessible. There are three female staff total that include Note: Reference PC § 4021. two correctional officers and one sergeant. X This does not allow for full staffing coverage without imposing mandatory forced overtime for gender specific assignments. A staffing plan is available which indicates personnel The agency currently has four vacant assigned and their duties. correctional officer positions, however; it is apparent that they are struggling with the recruitment of female staff. Mandatory forced overtime is commonly utilized to accommodate X gender specific posts. In the absence of one of the two female staff, the female Sergeant is re- deployed from her supervisory duties to that of a female line staff officer. 0850 Glenn County PRO 16-18;06/21/2018 - 2 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1028 1028 FIRE AND LIFE SAFETY STAFF Whenever there is an inmate in custody, there is at least X one person on duty at all times who meets the BSCC training standards for general fire and life safety. There is at least one person on duty who trained in fire and All custody personnel are trained in fire life and life safety procedures that relate specifically to the facility. X safety specific to the facility. 1029 POLICY AND PROCEDURES MANUAL 3 Glenn County Jail Department Orders (DO). Current policies are in the process of migrating There is a published manual of policies and procedures for X to a Lexipol policy manual. the facility that addresses applicable regulations and includes: Table of organization, including channels of DO 101. communications; X The agency organizational chart was reviewed. Inspections and operations reviews by the facility DO 103.8 administrator/manager; X Weekly maintenance checks; include inspection of locks, doors, kitchen and food service. Use of force; X DO 116. Use of restraint equipment, including the restraint of DO 124. pregnant inmates; Note: Reference PC § 6030(f) X There were no restraint devices other than mechanical restraints used during this cycle. Screening newly received inmates for release; DO 103.6; 108.11. Note: Reference PC § 849(b)(2) and 853.6 X This occurs at the time of intake. Security and control, including: DO 103.5. 1. Physical counts of inmates; Formal and informal counts are conducted X throughout each shift. Formal counts are documented. Searches of the facility; Documented via shift log. Routine searches are conducted and are X documented. Lexipol policy 400.9.2 pertains to searches that are to be performed after an inmate escape. 2. Searches of inmates; DO 104. X 3. Contraband control; and, Documented via shift log. X Key control. DO 103.3. X 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 0850 Glenn County PRO 16-18;06/21/2018 - 3 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS At least annually, the facility administrator reviews, Glenn County Jail Department Orders (DO). evaluates and documents internal and external security measures. X Current policies are in the process of migrating to a Lexipol policy manual. Emergency procedures, including: Lexipol policy 400.9. X Escapes; Disturbances; Lexipol policy 400.7. X Taking of hostages; Lexipol policy 400.8. X Civil disturbance; Lexipol policy 400.10. X Natural disasters; Lexipol policy 400.3 (f): Lists natural disasters. The agency has X developed and implemented a comprehensive policy and procedure addressing natural disasters. Periodic testing of emergency equipment; Lexipol policy 408.2.3. X Storage, issue and use of weapons, ammunition, Lexipol policy 400.3 (h): chemical agents; and, The storage of less lethal weaponry, munitions X and chemical agents are stored in a locked armory. Storage, issue and use of security devices. Lexipol Policy 400.3 (h) X Suicide prevention; and, DO 111.3. Suicide prevention training is provided X annually during in-service training. Segregation of inmates. DO 106.5. X The manual is available to all employees. Both the agency department orders and Lexipol policies are available through the agency X intranet and are available in hard copy. The manual is comprehensively reviewed and updated at The current manual is under review as the least every two years. department is migrating to an electronic X Lexipol manual. 1032 FIRE SUPPRESSION PREPLANNING Lexipol policy 406. The agency continues its migration of policies There is a fire suppression pre-plan that has been developed and will work with the local fire authority to X in consultation with the responsible fire authority and review and solidify changes in the current fire includes: suppression pre-plan. Note: Reference PC § 6031.1 Monthly fire and life safety inspections by facility staff Lexipol policy 406.7. X with a two-year retention of the inspection record; 0850 Glenn County PRO 16-18;06/21/2018 - 4 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Fire prevention inspections at least once every two Monthly fire inspections were reviewed for the years; previous two years. When the agency fails to Note: Reference Health and Safety Code Section maintain these monthly inspections, the agency 13146.1(a) and (b); is non-compliant. During the inspection, these monthly inspections were reviewed, eight monthly X inspections from the previous twenty-four months were missing. An evacuation plan; and, DO 115.1 and Lexipol policy 410.3. X A plan for the emergency housing of inmates in the Lexipol policies 406.8 and 410.3.3 event of a fire. The Jail Evacuation Plan: X Describes an evacuation plan for the emergency housing off inmates should an emergency occur. (6/12/18) 1040 POPULATION ACCOUNTING This occurs through the agency JMS (ATIMS) system. The facility maintains an inmate demographics accounting X system, which reflects the monthly average daily population of sentenced and unsentenced inmates by categories of male, female, and juvenile. The Jail Profile Survey information is provided to the Verified BSCC. X 1041 INMATE RECORDS DO 105.6; 105.9. There are written policies and procedures for the All inmate records are entered and maintained maintenance of individual inmate records which include in the agency JMS (ATIMS) system. intake information, personal property receipts, commitment X papers, court orders, reports of disciplinary action taken, medical orders issued by the responsible physician and staff response, and non-medical information regarding disabilities and other limitations. 1044 INCIDENT REPORTS DO 103.6. There are written policies and procedures for the A sampling of incident reports was reviewed maintenance of written records and reporting of all and are well written containing pertinent incidents that result in physical harm, or serious threat of X information. All incident reports are completed physical harm, to an employee, inmate or other person. prior to the end of shift and are submitted to a Such records include names of persons involved, a supervisor for review. description of the incident, actions taken, and date and time of the occurrence. Written record is prepared by appropriate staff and submitted to the facility manager or his/her designee. X 0850 Glenn County PRO 16-18;06/21/2018 - 5 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1045 PUBLIC INFORMATION PLAN DO 101.6. The facility has suitable written policies and procedures for The agency identified public information the dissemination of information to the public, government X officer is responsible for the dissemination of agencies and news media. information to the public, government agencies and news media. Title 15, CCR, Minimum Standards for Local Detention This is available upon request. X Facilities is available for review by the public and inmates. Facility rules and procedures affecting inmates as specified The facility provides an inmate orientation to in this section are available to the public and inmates. all inmates. This information is available to the X public upon request. 1046 DEATH IN CUSTODY DO 101.9. X Written policy and procedures assure that there is a review A death review occurs annually. of each in-custody death. The review team includes the facility administrator and/or DO 101.9. manager; the health administrator; the responsible physician; and other health care and supervision staff who are relevant This is coordinated by the health provider in X to the incident. conjunction with Sheriff’s Office personnel. When a minor dies in a facility, the administrator of the There are no minors held in this facility. facility provides the Board of State and Community Corrections with a copy of the death in custody report that is submitted to the Attorney General,4 within 10 days of the X death. Note: Reference Government Code § 12525 1050 CLASSIFICATION PLAN DO 106. The facility has a written classification plan designed to A sampling of classification records was properly assign inmates to housing units and activities. reviewed and indicated comprehensive X classification screening forms, periodic reviews and updated information. Classification of inmates is an ongoing process with monthly reviews. Includes receiving screening performed at intake by trained DO 106. personnel. Booking officer completes initial classification screening. A classification officer will X complete the assessment and make a housing recommendation. The Sergeant reviews the information and makes the final determination. Includes maintenance of a record of each inmate's DO 106. classification level, housing restrictions and housing assignments. X These records are entered and maintained in the agency JMS (AIMS) system. 4 Government Code § 12525 0850 Glenn County PRO 16-18;06/21/2018 - 6 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The facility has an actively functioning classification DO 106. system and/or classification committee as specified. A sampling of classification screenings, application of the classification instrument and housing decisions were reviewed. The X classification system is a point based system with a mechanism for override. The classification and housing decisions appear to be comprehensive and appropriate. The classification plan includes a channel of appeal by the DO 106.3. inmate to the facility manager. The appeal process is explained in the Inmate X Orientation Manual. Classification can be appealed however; this rarely occurs Inmates sentenced to more than 60 days may request a Inmates sentenced to more than sixty days are review no more than 30 days from the last review. X reviewed within a thirty day period. 1051 COMMUNICABLE DISEASES CFMG Policy Health Inventory and Communicable Disease Screening. There are written policies and procedures specifying those X symptoms that require segregation of an inmate until a medical evaluation can be completed. An inquiry is made to determine if the inmate has or has The agency is incorporating specific observable had any communicable diseases, or has observable symptoms into their policy. symptoms of communicable diseases, including but not X limited to tuberculosis or other airborne diseases, or other special medical problems identified by the health authority. Inmate's response is noted on booking form and/or DO 105.3; 103.6. screening device. X 1052 MENTALLY DISORDERED INMATES CFMG Mental Health Services. There are written policies and procedures for the X This training occurs annually and is provided identification and evaluation of all mentally disordered by CFMG staff. inmates. An evaluation by health care staff occurs within 24 hours DO 111.2. of identification or at the next daily sick call, whichever is earliest. These evaluations are conducted by CFMG X staff and are referred to county mental health as needed. Segregation may be used if necessary to protect the safety DO 105.3. X of the inmate or others. There are provisions for transfer of such inmates to a DO 111.2. medical facility for diagnosis, treatment, and evaluation of such suspected mental disorder, pursuant to Section 1209, X The agency health provider CFMG would make Title 15, CCR. this referral when deemed necessary. 0850 Glenn County PRO 16-18;06/21/2018 - 7 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1053 ADMINISTRATIVE SEGREGATION DO 106.5. There are written policies and procedures that provide for Determination of segregation is based on administrative segregation of inmates who are determined behavior, charges and circumstances of X to be prone to: escape; assault staff or other inmates; potential victimization. Appropriate housing is disrupt operations of the jail; or, are likely to need determined after the classification instrument is protection from other inmates. applied. The administrative segregation consists of separate and DO 106.5. secure housing with no deprivation of privileges other than those necessary to obtain the objective of protecting X Deprivation of privileges only occurs during inmates and staff. disciplinary status. 1055 USE OF SAFETY CELL DO 107.2. The safety cell, specified in Title 24, Part 2, Section A sampling of logs pertaining to the placement 1231.2.5, is used only to hold inmates who display and continued use of a safety cell was behavior that results in the destruction of property or reviewed. Of the logs reviewed, they contained X reveals an intent to cause physical harm to self or others. good documentation and descriptive behavior leading to the decision for placement as well as timely sign offs and safety checks. There are written policies and procedures, written by the DO 107.2. facility administrator in cooperation with the responsible physician, governing safety cell use. Safety cell placement and clearance decisions X are made in conjunction with CFMG and security staff. Safety cells are not used for punishment or as a substitute DO 107.2; 111.3. for treatment. X Safety cell placement is never used as a disciplinary sanction. Placement requires the approval of the facility manager or DO 107.2. watch commander, or a designated physician. X Safety cell placement decisions are made in conjunction with CFMG and security staff. There are written procedures that assure necessary nutrition DO 107.2; 111.3. and fluids are administered. Of the safety cell logs reviewed, the offering of X nutrition and fluids was well documented and consistent. Inmates are allowed to retain sufficient clothing, or are DO 107.2; 111.3. provided with a “safety garment” to provide for personal privacy unless risks to the inmate's safety or facility Documentation indicates that modesty X security are documented. garments are provided during safety cell placement. 0850 Glenn County PRO 16-18;06/21/2018 - 8 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Direct visual observation is conducted at least twice every DO 107.2; 111.3. 30 minutes and is documented. Of the documentation reviewed, safety checks X were random and consistent within these requirements. Continued retention of inmate is reviewed a minimum of DO 107.2; 111.3. every eight hours by the facility manager or watch commander, or a designated physician. X Of the documentation reviewed, continued retention documentation was timely and consistent. A medical assessment is secured within 12 hours of DO 107.2; 111.3. placement in this cell or at the next daily sick call, whichever is earliest, and medical clearance for continued X Of the documentation reviewed, this is retention is secured every 24 hours thereafter. occurring. A mental health opinion on placement and retention is DO 107.2; 111.3. secured within 24 hours of placement. Of the documentation reviewed, there were no safety cell placements that exceeded twenty- X four hours however; all instances where the safety cell was used, a medical opinion was secured. 1056 USE OF SOBERING CELL DO 107.1; 111.4. The sobering cell, specified in Title 24, Part 2, Section Of the documentation reviewed, justification 1231.2.4, is used for holding inmates who are a threat to X for placement was suitably descriptive. Safety their own safety or the safety of others due to their state of checks were timely and sign offs occurred as intoxication and pursuant to written policies and required by regulation. procedures. Intermittent direct visual observation of inmates in DO 107.1; 111.4. sobering cells conducted no less than every half hour and is documented. Safety checks are documented a minimum of X every 30 minutes. Of the safety check logs reviewed, all were timely and appropriate sign offs were present. An evaluation by a medical staff person or by custody staff, DO 107.1; 111.4. pursuant to written medical procedures in accordance with Section 1213 of these regulations, occurs whenever any At hour six, if the inmate is still in the sobering X inmate is retained in a sobering cell for more than six cell a second assessment is documented to hours. determine whether he/she is improving. Such inmates are removed from the sobering cell when DO 108.7. they are able to continue with processing. X 1057 DEVELOPMENTALLY DISABLED DO 111.2. INMATES X There are written procedures for identification and evaluation of all developmentally disabled inmates. 0850 Glenn County PRO 16-18;06/21/2018 - 9 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A contact to the regional center occurs within 24 hours DO 111.2. when an inmate is suspected or confirmed to be developmentally disabled. X CFMG would triage and County Mental Health would be contacted when necessary. 1058 USE OF RESTRAINT DEVICES Restraints, as defined in this regulation, are not used. The remainder of this regulation has been X There are written polices and procedures for the use of removed from this checklist. restraint devices that include: 1059 USE OF REASONABLE FORCE TO Glenn County Sheriff's Office Policy Manual COLLECT DNA SPECIMENS, SAMPLES, 374. IMPRESSIONS Per written policy, "use of reasonable force" Policy and procedures describe the use of reasonable force to shall be defined as the force that collect blood specimens, saliva samples, or thumb/palm print an objective, trained and competent deputy impressions from individuals who are required to provide faced with similar facts and circumstances X them, but refuse written or oral requests to do so. Policies would consider necessary and reasonable to and procedures address: gain compliance (Penal Code § 298.1(c)(1)(A). Note: Reference PC § 296 Use of restraint devices for the purpose of collecting DNA samples is not done in this facility. The use of reasonable force is preceded by Glenn County Sheriff's Office Policy Manual documented efforts to secure voluntary compliance, 374. including advisement of the legal obligation to provide X the specimen, sample or impression, and the consequences of failing to do so. Facility watch commander authorization is obtained Glenn County Sheriff's Office Policy Manual X prior to use of reasonable force. 374. If the use of reasonable force includes cell extraction, Glenn County Sheriff's Office Policy Manual the extraction is audio-and video-taped and retained by 374. X the department, as required by statute. 1061 INMATE EDUCATION PROGRAM DO 110.10. General Education Diploma (G.E.D.) / high Facility administrator has planned and requested an inmate school diploma. education program from appropriate public officials. When Literacy tutoring. X such services are not made available by the appropriate Inmate education programs are extended to all public official, then the facility manager shall develop and inmates in custody. implement an educational program with available resources. Voluntary academic and/or vocational education is DO 110.10. available to sentenced and pretrial inmates. . X Inmate vocational programs are extended to all inmates in custody. 1062 VISITING DO 110.1. Facility administrator has developed and implemented Daily inmate visitation is available and X written policies and procedures for inmate visiting. scheduled times are determined by inmate classification. 0850 Glenn County PRO 16-18;06/21/2018 - 10 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (TYPE II ONLY) DO 110.1. All inmates in Type II facilities are allowed at least two visits totaling at least one hour per week. All inmates are provided the opportunity to X visit a minimum of two visits per week, totaling one hour. (TYPE III ONLY) Inmates in Type III facilities are allowed at least one visit X totaling at least one hour per week. Visitation procedures include provisions for visitation by DO 110.1. minor children of the inmate. X Mode of visitation: On-site visitation with barrier Video visitation No contact visitation Visitation hours: Monday-Thursday 0900-1600 hrs. Time allowed for visits: Two 30 minute visits per week totaling 1 hour. Restrictions to visitation: Loss of visits as a disciplinary sanction Medical restrictions Classification 1063 CORRESPONDENCE DO 110.5. The facility administrator has developed written policies X and procedures for inmate correspondence. The policy and procedures provide that: There is no limitation placed on the volume of mail an DO 110.5. inmate may send or receive. X There is no designation for acceptable volume of mail (received, or outgoing). Correspondence may be read where there is a valid security DO 110.5. reason and the facility manager or designee approves. X Written correspondence is only scanned when a security concern exists. Jail staff does not review inmate correspondence to or from DO 110.5. state and federal courts, any member of the State Bar or holder of public office, and the Board of State and X Community Corrections; however, jail staff may open and inspect such mail only to search for contraband, cash, checks, or money orders in the presence of the inmate. Confidential correspondence with the facility administrator DO 110.5. and/or manager is permitted. X Confidential correspondence with the facility administrator, courts and counsel are allowable. Inmates without funds are permitted at least two postage- DO 110.5. paid letters each week to family and friends. X Writing materials are provided for indigent inmates. 0850 Glenn County PRO 16-18;06/21/2018 - 11 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Inmates without funds are permitted unlimited postage- DO 110.5. paid correspondence with his/her attorney and the courts. X Writing materials are provided for indigent inmates. 1064 LIBRARY SERVICES Library services are provided. Lexus Nexus is used for law library requests. The facility administrator has developed and implemented written policies and procedures for inmate library service X which include access to legal reference materials, current information on community services and resources, religious, educational, and recreational reading material. 1065 EXERCISE AND RECREATION DO 110.6. X There are written policies and procedures regarding exercise and recreation. An exercise and recreation program is available to inmates Indoor and outdoor exercise/recreation areas in an area designed for recreation. X are available. The program allows a minimum of three hours of exercise DO 110.6. distributed over a period of seven days. X Segregated inmates are offered a minimum of three hours per week for exercise/recreation. 1066 BOOKS, NEWSPAPERS, PERIODICALS, DO 110.5. AND WRITINGS Inmates were interviewed and indicated that There are written policies and procedures which permit they have access to receive books, newspapers, inmates to purchase, receive and read any book, X periodicals, and writings. newspaper, periodical, or writing accepted by the United States Post Office except for specified types of publications as determined by the facility administrator. 1067 ACCESS TO TELEPHONE DO 105.5. There are written policies and procedures that allow X reasonable access to a telephone beyond those telephone Inmates were interviewed and indicated that calls required by Section 851.5 PC. they have access to telephones. 1068 ACCESS TO COURTS DO 110.4. There are written policies and procedures to ensure that X Inmates were interviewed and indicated that inmates have access to the courts. Such access shall they have access to courts and counsel. consist of the following: Unlimited mail as provided in Section 1063(f) of these DO 110.5. regulations. X Volume of mail is not restricted. Confidential consultation with attorneys. DO 110.4. Inmates were interviewed and indicated that X they have access to confidential consultation with their attorneys. 0850 Glenn County PRO 16-18;06/21/2018 - 12 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1069 INMATE ORIENTATION DO 103.6. There are written policies and procedures for the Inmate orientation is provided verbally, by a implementation of a program reasonably understandable to kiosk located in the inmate housing area and by X inmates designed to orient a newly received inmate at the issued inmate orientation handbooks. time of placement in a living area. All methods contain the information listed in this section below. The program shall be published. X The program shall include but not be limited to: X Rules regarding correspondence, visiting, and X telephone usage; Inmate rules and disciplinary procedures; X Grievance procedures; X Programs and activities availability and method of X application; Medical services; X Classification and housing assignments; X Court appearance where scheduled, if known; and, X Voting, including registration. X 1070 INDIVIDUAL/FAMILY SERVICE DO 110.11. PROGRAMS The agency provides a variety of inmate There are written policies and procedures to facilitate programs to include: cooperation with appropriate public or private agencies for X individual and/or family social service programs for Starting Over Strong (S.O.S). inmates. Such a program utilizes available community Alcoholics Anonymous services and resources either by establishing a resource Narcotics Anonymous guide or actual service delivery. 1071 VOTING DO 110.12. There are written policies and procedures whereby the Qualified inmates are eligible to vote and of X county registrar allows qualified voters to vote in local, those interviewed, they were aware of the state, and federal elections pursuant to the elections code. process. 1072 RELIGIOUS OBSERVANCES DO 110.8. There are written policies and procedures to provide Religious programming is provided. X opportunities for inmates to participate in religious services, practices, and counseling on a voluntary basis. 0850 Glenn County PRO 16-18;06/21/2018 - 13 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1073 INMATE GRIEVANCE PROCEDURE DO 109.1. Appropriate and timely responses. Any inmate may appeal and resolve grievances relating to Of the inmates that were interviewed, all were any condition of confinement. There are written policies aware of how to file a grievance should they and procedures that include: need to. X Of the staff interviewed, all were aware of the grievance process and processing of such. Of the grievances reviewed, all were responded to in a timely manner and appeals were appropriate. A grievance form or instructions for registering a DO 109.1. grievance. The inmate orientation handbook gives X instruction for filing a grievance. Of the inmates interviewed, none reported obstacles in obtaining or filing a grievance. Resolution at lowest appropriate staff level. DO 109.1. Of the officers interviewed, all stated that they X in all cases, attempt to resolve a grievance immediately when possible. Provisions for resolving questions of jurisdiction DO 109.1. X within the facility. Provisions for appeal to next level of review. DO 109.1. X Grievances are appealable to the facility administrator or his designee. Written reasons for denial at each level of review. DO 109.1. X Of the grievances reviewed, this is completed. Provisions for response in a reasonable time limit. DO 109.1. A sampling of grievances was reviewed and all X demonstrated a reasonable time limit for response. 1080 RULES AND DISCIPLINARY PENALTIES DO 109.3. X There are established rules and disciplinary penalties to guide inmate conduct. Rules are written and posted in housing units and booking The inmate Orientation handbook explains the area or issued to each inmate. Verbal instructions are entire discipline process and addresses “Due provided for inmates with disabilities that limit their ability Process”. X to read, illiterate inmates and others unable to read English, or material is provided in an understandable form. 0850 Glenn County PRO 16-18;06/21/2018 - 14 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1081 PLAN FOR INMATE DISCIPLINE DO 109.3. The facility administrator has developed and implemented X written policies and procedures for inmate discipline, which address the following. A designated subordinate, not involved in the charges, acts DO 109.3. on all formal charges. All correctional officers may act as disciplinary X hearing officer, but will not act in that capacity if they are involved in the charges lodged against the inmate. Minor acts of non-conformance or minor violations are DO 109.3. handled informally by staff. X Staff reported that minor violations are commonly handled informally. When there is temporary loss of privileges, there is written DO 109.3. documentation and a policy of review and appeal to the supervisor. Of the inmates interviewed, they are aware of X the appeals process. In documentation reviewed it was evident that the agency responds to appeals in a fair and timely fashion. Major violations and repetitive minor violations being DO 109.3. handled as major violations are referred to the disciplinary X officer in writing by the staff member observing the act(s). Inmate is informed of charges in writing. DO 109.3. Inmates advised that in all cases, they are X provided with written notification when charged with a rules violation. A disciplinary hearing is held no sooner than 24 hours after DO 109.3. the report has been submitted to the disciplinary officer and the inmate served with a copy of charges. The inmate may X During documentation review, it was evident waive the 24-hour limitation. that this is occurring. Violation(s) acted on no later than 72 hours from the time DO 109.3. the inmate is informed of the charge(s) in writing unless waived by the inmate or for good cause. X During documentation review, it was evident that this is occurring. The inmate is permitted to appear on his/her behalf at the DO 109.3. time of the disciplinary hearing. Of the inmates interviewed, they advised that X they are permitted to appear or call witnesses when a discipline hearing occurs. The facility manager or designee reviews all disciplinary DO 109.3. X actions taken. The inmate is advised in writing of the action taken in the DO 109.3. X disciplinary proceedings. 0850 Glenn County PRO 16-18;06/21/2018 - 15 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Pending the disciplinary proceedings, the inmate may be DO 109.3. segregated from the general population or program for X specified reasons. 1082 FORMS OF DISCIPLINE DO 109.3. The degree of punitive actions taken by the disciplinary Minor X officer is directly related to the severity of the rule Medium infractions as specified in this section. Major 1083 LIMITATIONS ON DISCIPLINARY DO 109.3. ACTIONS Inmates on disciplinary status are reviewed at least every 10 days. No inmate is continued on disciplinary isolation status beyond 30 consecutive days without review by facility X Of the documentation reviewed, there were no manager. Part of this review includes consultation with instances of an inmate remaining on health care staff. Such reviews shall be documented and disciplinary status for more than thirty continue at least every fifteen days thereafter until isolation consecutive days. status has ended. Disciplinary isolation cells have the minimum furnishings There are no designated disciplinary isolation and space specified in Title 24, Part 2, Section 1231.2. cells. X Inmates are issued clothing and bedding as specified in Articles 12 and 13 of these regulations. Disciplinary cell occupants who destroy bedding and/or DO 109.3; 109.4. clothing may be deprived of such articles. The decision to X deprive inmates of such articles is reviewed by the facility manager or designee every 24 hours. No inmates exercise the right of punishment over other DO 109.3. inmates. X Note: Reference PC § 4019.5 A safety cell, as specified in Section 1055 of these DO 109.3. regulations, or any restraint device is not used for disciplinary purposes. X A safety cell, is never used as a disciplinary sanction. No inmate is deprived of implements necessary to maintain DO 109.3; 109.4. an acceptable level of hygiene as specified in Section 1265 of these regulations. X Hygiene items are not withheld as a disciplinary sanction. Food is not withheld as a disciplinary measure. DO 109.3; 109.4. X Meals are never withheld as a disciplinary sanction. Disciplinary isolation diet described in Section 1247 of DO 109.3. these regulations is only utilized for major violations of X institution rules. Verified The facility manager approves the initial placement on DO 109.3. the disciplinary isolation diet and ensures that medical X staff is notified. Verified 0850 Glenn County PRO 16-18;06/21/2018 - 16 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS In consultation with medical staff, the facility manager DO 109.3. approves any continuation of the diet every 72 hours X after the initial placement. Verified Correspondence privileges are not withheld except where DO 109.4. correspondence regulations have been violated. Decision to withhold correspondence privilege is reviewed every 72 Correspondence privileges are not withheld as a hours. disciplinary sanction absent a correspondence X related violation. This does not include correspondence with the facility administrator, counsel or courts. Access to courts and legal counsel is not suspended as a DO 109.4. disciplinary measure. X 1084 DISCIPLINARY RECORDS DO 109.3. A record of all disciplinary infractions and punishment All disciplinary records are entered into and X administered is maintained. maintained in the agency JM (ATIMS) system. Note: Reference PC § 4019.5 DETENTION OF MINORS Are minors held in this facility? If yes, the following 105.14. sections including those summarizing the regulations Juveniles are not be held at the Glenn County identified in Title 15, Article 8 of these regulations apply Jail. The remainder of the requirements X (Minors in Jails). pertaining to the detention of minors have been Note: Reference PC § 207.1(b), 207.6, 707.1 removed from this checklist. 0850 Glenn County PRO 16-18;06/21/2018 - 17 - A353 Type 2&3 PRO eff. 9/2012.dot PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT TYPE I, II, III AND IV FACILITIES APPLICABLE REGULATIONS: 3/80; 8/86; 5/88; 1/91 Title 24, California Code of Regulations (CCR) BSCC Code: 0850 FACILITY NAME: Glenn County Jail FACILITY TYPE: II APPLICABLE REGULATIONS (Check All That Apply): 3/80: 8/86: X 5/88 1/91 OTHER: 2001 FIELD REPRESENTATIVE: Kimberly Moule DATE: June 21, 2018 ARTICLE/SECTION YES NO N/A COMMENTS Temporary Holding Cells (2.2) X Contain 10 square feet of floor per inmate Limited to no more than 16 inmates X No smaller than 40 square feet X Contain sufficient seating to accommodate all inmates X Toilet accessible X Water fountain accessible X Wash basin accessible X Provides clear visual supervision X Telephone accessible X Weapons Locker (3.12) X Provided at both entrances. External to the security area and equipped with individual compartments, locks and keys Temporary Staging Cell or Room (2.3) X 1-91: Added provision for temporary staging cells-rooms Holds inmates classified and segregated per Title 15 § 1050 and § 1053 Limited to holding inmates up to 4 hours X Maximum capacity of no more than 80 inmates X Contains 10 square feet of floor space per inmate and has a X ceiling height of at least 8 feet No smaller than 160 square feet X Contains seating to accommodate all inmates X Contains water closet, wash basin and drinking fountain X Provides unobstructed visual supervision of inmates by staff X Detoxification Cells (2.4) X Contain 20 square feet of floor per inmate Limited to no more than 8 inmates X No smaller than 60 square feet X Contain toilet X Contain washbasin X Contain drinking fountain X Partitions or handrails located next to toilet fixture to X provide support Provide easy, unobstructed visual observation X 0850 Glenn Co. Jail;06/21/18 - 1 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Padding on the floor X Shower-Delousing Room (3.4) X Available in reception/booking Secure Vault or Storage Space (2.1) X Available for inmate valuables Telephone (2.1) X Available for inmate use per Penal Code § 851.5 Safety Cells (2.5) X Contain 48 square feet with one floor dimension at least 6 feet and ceiling height of at least 8 feet Limited to no more than one inmate X Contain flush ring toilet with controls located outside the X cell Padded floor, door and walls X Equipped with variable intensity, security light, inaccessible X to occupant Vertical view panel not more than 4 inches wide and at least X 24 inches long, in or adjacent to the door Provide a food pass with lockable shutter no more than 4 X inches high and located at least 30 inches above the floor Single Occupancy Cells (2.6) X All single cells have been double bunked. Maximum capacity of one inmate Contain a minimum of 60 square feet of floor area in Type I X facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet X Contain toilet, washbasin and drinking fountain X Contain a bunk, desk and seat (Desk and seat not required in X Type I in later, less restrictive 1986 standards) Multiple Occupancy Cells (8227) X 8-86: Deleted provision for multiple occupancy cells Contain 35 square feet per person Limited to no more than 8 inmates X No smaller than 100 square feet X Minimum ceiling height of 8 feet X Water closet separate from washbasin and drinking fountain X Sufficient bunks to accommodate each occupant X Provide storage space for each occupant's personal items X Multiple Occupancy Rooms (8229) X 8-86: Deleted provision for multiple occupancy rooms Limited to housing persons in Type III and IV facilities and workers in Type I and II facilities Contain 50 square feet of floor area per person and a X minimum of 8 feet ceiling height Limited to no more than 16 persons X 0850 Glenn Co. Jail;06/21/18 - 2 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Access to toilets separate from washbasins (ratio 1:8) and X drinking fountains Provide storage space for each occupant's personal items X Double Occupancy Cells (2.7) X 5-88: Added provision for double occupancy cells Maximum capacity of two inmates Contain a minimum of 60 square feet of floor space in Type X I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet and one floor X dimension at least 6 feet Contain toilet, washbasin and drinking fountain X Contain 2 bunks, 1 desk and seat (Desk and seat not X required in Type I facilities) Dormitories (2.8) X D & F Pod are evaluated under the 2001 8-86: Provision for dormitories added standards, which are least restrictive. Contain 50 square feet of floor area per inmate and a minimum of 8 feet ceiling height Be designed for no fewer than 8 and no more than 64 X inmates Facilities having a total rated capacity of 80 inmates or less, X may design dormitories for no fewer than 4 inmates Access to toilets separate from washbasins (ratio 1:8) and X drinking fountains Provide storage space for each inmates' personal items X (Note: 2001 regulations reduced the double bunk requirement from 75 to 70 square feet and added provision for triple bunks. This is the “least restrictive standard.” 2005 revisions added clarifying language, but did not change the calculations.) Contain at least 50 square feet of floor area per inmate for single bed units; at least 70 square feet of floor space per inmate for double bed units; and, at least 90 square feet for triple bed units. Eight foot clear ceiling height required. (To calculate double bunked RC: 70 square feet divided by 2 inmates = 35 square feet + 35 square feet dayroom = 70 square feet per inmate. To calculate triple bunked RC: 90 square feet divided by 3 inmates=30 square feet + 35 square feet dayroom=65 square feet per inmate.) Dayrooms (2.9) X 8-86: Added requirement for 3 foot wide corridors in front of cells-rooms 35 square feet of floor area per inmate X Contain tables and seating to accommodate the maximum X number of inmates served Access to toilets, washbasins and drinking fountains X 0850 Glenn Co. Jail;06/21/18 - 3 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Available to all inmates in Type II and III facilities X (excluding special use cells) and to workers in Type I facilities Contain 35 square feet of floor area per inmate, exclusive of 3 foot wide corridors in front of cells/rooms 2-99: Deleted 3 foot corridor in front of cells/rooms Shower (3.4) X Available on a ratio of 1:16 Lighting (3.6) X Sufficient to permit easy reading. Night lighting is sufficient to allow good supervision. 8-86: Specifies at least 20 foot-candles at desk level and in grooming areas, with night lighting not to exceed 5 foot-candles Beds-Bunks (3.5) X . 30 inches wide and 76 inches long Comfortable Living Environment [102(c)6] X A comfortable living environment is maintained through an adequate heating and cooling system. Exercise Area -Type II, III and WA IV (2.10) X At least one exercise area must contain a minimum of 900 square feet 8-86: Outdoor exercise area provided X 8-86: Clear height of 15 feet with required surface area X meeting a formula of: 80% of maximum rated inmate population and number of one-hour exercise periods per day = required surface area Program Space - Type II and III (2.11) X Sufficient area and furnishings to meet the needs of the facility programs Dining Facilities (2.17) X 15 square feet per inmate being fed Toilets, washbasins and showers are not in the same room X or not in view of inmate dining Visiting (2.18) X Sufficient visiting area Contact visits whenever possible for minimum security X inmates Attorney Interviews (2.26) X Provide for confidential attorney consultation 0850 Glenn Co. Jail;06/21/18 - 4 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Safety Equipment Storage (2.19) X Adequate space is provided for storage of equipment such as fire extinguishers, SCBA, emergency lights, etc. Janitor Closet (2.20) X Located in security areas lockable, containing a mop sink and storage space Storage Rooms (2.21) X Sufficient space to accommodate inmate property, bedding and supplies Audio or Video Monitoring System -NA Type IV (2.22) X Audio monitoring system capable of alerting staff in a central control Video monitoring in corridors, main entries and/or exits and X programs or activity areas Fire Detection and Alarm System [102(c)6] X Automatic fire alarm system capable of alerting staff in a central control point Emergency Power (2.24) X Available to provide minimal lighting, maintain communications, alarm, fire, life and security systems Provide Space for: X Barber/beauty shop(2.15) 8-86: Limit requirement to Type II and III facilities (Deleted 2/99)) Canteen (2.16) X 8-86: Added for II, III & IV facilities Confidential Interview Rooms (2.25) X 8-86: Added for Type II facilities 0850 Glenn Co. Jail;06/21/18 - 5 - A381 PHY Type 80 86 88 91.dot (9/98) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION BSCC Code: 0850 FACILITY: Glenn County Jail TYPE: II RC: 144 FIELD REPRESENTATIVE: Kimberly Moule DATE: June 21, 2018 ROOMS EACH ROOM EACH CELL FIXTURES* Cell Applicable # Total DIMENSIONS Location Type Standards Cells RC (L x W x H) # Beds RC T U W F S Booking/Receiving 129 Sober 1986 1 3 (3) 7.3 x 10.1 x 8.0 1 1 1 Note: Sobering cell. 130 Holding 1986 1 3 (3) 7.3 x 10.1 x 8.0 1 1 1 Note: 6.4 foot bench. 151 Holding 1986 1 9 (9) 16.4 x 8.7 x 8.0 1 1 1 Note: 14.2 foot bench. 155 Sober 1986 1 7 (7) 9.1 x 16.4 x 8.0 1 1 1 Note: Sobering cell. 156 Chg out 1986 8.6 x 16.4 x 8.0 1 Note: Dress-in cell. Handicap shower. 158 Safety 1986 1 (1) 6.5 x 7.9 x 8.0 1 South A Pod Double 1986 10 2 2 20 6.7 x 13.1 x 8.0 1 1 1 2 B Pod Double 1986 10 2 2 20 6.7 x 13.1 x 8.0 1 1 1 2 C Pod Double 1986 10 2 2 20 6.7 x 13.1 x 8.0 1 1 1 2 North D Pod Dorm 2001 1 32 30 30 2096.42 sq ft. 4 4 4 2 E Pod Double 1986 4 2 8 8 6.7 x 13.1x 8.0 1 1 1 Dorm 1986 1 16 16 16 2096.42 sq. ft. 4 4 4 2 F Pod Dorm 2001 1 32 30 30 2096.42 sq. ft. 4 4 4 2 Note: D & F Pods are under the 2001 regs which is the least restrictive. Although each pod has 32 beds, square footage will only allow for 30 inmates each. Rated capacity raised during the 04-06 biennial inspection cycle. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 0850 Glenn County 16-18 - 1 - A360 LAS Adult.dot (9/98)