Humboldt County, Juvenile Hall & New Horizons (2020-2022 inspection cycle)

December 24, 2021 Shaun Brenneman, Chief Probation Officer Humboldt County Probation Department 2002 Harrison Street Eureka, CA 95501 2020-2022 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 HUMBOLDT COUNTY JUVENILE HALL AND NEW HORIZONS PROGRAM Dear Chief Brenneman: On November 4, 5, and 10, 2021, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2020-2022 Biennial Inspection of the Humboldt County Juvenile Hall and New Horizons Program. To prepare for this inspection, a Pre‐Inspection was held on August 10, 2021. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. BSCC worked with Director Ray Watson and Probation Managers Dayna Wilcox and Jason Beam, as well as their staff and collaborative partners. Your administrators facilitated a coordinated and organized process to complete all elements of the inspection process, representing the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for and participating in the inspection, especially given the amount of documentation requested. We reviewed your Policy and Procedures Manual1; all Local Inspections; annual reviews of Security and Emergency practices; and, documents and forms used by the agency. The documentation specific to your high-risk incidents were assessed to ensure compliance with regulation and policy including incident reports, completed forms and audit reviews of incidents and operational practices related to youth care and treatment for this cycle. The BSCC inspection report consists of this transmittal letter; the attached Title 15 Procedures checklist, the Title 24 Physical Plant Checklist (PHY) and Living Area Space Evaluation, documenting the physical space in the facilities. Please refer to the Title 15 and 24 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance, and information used to determine compliance. . 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures or review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate 7113 7116 Humboldt JH LTR 20-22 Chief Brenneman Humboldt County P. 2 Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: County Building Inspection by agency designated by the Board of Supervisors; Fire Authority having jurisdiction; Local Health Officer; County Superintendent of Schools; Juvenile Court; and, Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Title 15, CCR Minimum Standards Operations The inspection process includes reviews of incident reports, grievances, admission and classification reports, case plans and counseling notes, and disciplinary reports and findings to ensure compliance with Title 15 Regulations and to ensure procedures and process are consistent with your policies. With the move to the new building, the Juvenile Hall and Regional Facility (New Horizons) Policy Manuals were combined into one comprehensive Policy Manual to streamline process and procedures. This was helpful to and beneficial to staff with one operational reference. We found the information in reports and forms to be inclusive of all the elements in regulation and were pleased with the staffs’ inclusion of the PBIS model in their interaction with youth during these incidents. There was an obvious focus on the positive behaviors of youth and redirection of negative behavior. The relationships with your agency partners remain strong with a coordinated effort to meet the youths’ needs. Each agency acknowledges their role and works together in a team like manner to ensure positive outcomes for your youth. Humboldt County Behavior Health Services has improved with the number of staff but continue to limit on-site services to weekdays. We are hopeful the agencies can work together to resolve this with increasing populations. We reviewed facility schedules and found the units operate a full and complete program of structured and unstructured activities. Both programs provide varied opportunities and it was obvious staff interactions included the promotion of PBIS. Education The Humboldt County Office of Education operates the Vonn Humboldt School. Staffing includes one general education teacher and one aide. There is a new Principal who is very engaged in the curriculum and post-secondary opportunities through College of the Redwoods. Ms. Dougherty has implemented “24th Century Technology Instruction” once a week, a Photo Shop Computer component, Suicide Prevention education and drug/alcohol education series. She has changed the assessments, developed a Career Zone path for youth, prepares youth for Drivers License tests, manages a Senior Portfolio for youth graduation, provides Serve Safe certification, and in general, has raised the bar for Humboldt County Court School youth. 7113 7116 Humboldt JH LTR 20-22 Chief Brenneman Humboldt County P. 3 The Office of Education staff are energized with the opportunities afforded youth in the new classroom setting. With low population, they utilize the second classroom for many of the new program offerings while continuing to exceed minimum requirements. The staff participate in mentoring youth and promoting success, evidenced by the youth we interviewed and our observation of how engaged they are in the classroom. Programming The Juvenile Hall and New Horizons Program house pre-and post- adjudicated youth resulting in short and long-term incarceration. The facility provides an array of services to meet the youth’s individual needs, based on their case plans and independent objectives. The structured programs and unstructured recreation activities are facilitated mostly by probation staff, with a few structured services provided three times a week by Behavior Health. It is the hope that more outside volunteers will return after the pandemic to assist with programming options available to youth and that an increase in Behavior Health services can be accomplished. Humboldt has a comprehensive Admission Assessment process which is responsive to youth needs while in custody to address re-entry planning and transition to the community. Staff complete Institution Plans and maintain case chrono’s which provide current information to target youth needs while in custody in preparation for release. Our review of the individualized intake documentation and casework planning revealed a well-coordinated system which utilizes the admission process to provide focused and relevant programming. All youth participate in programming specific to their identified needs, including family engagement, to assist in positive behavior changes when they re-enter the community. Structured programs include: Aggression Replacement Training (ART); Independent Living Skills (ILS); Skill Streaming; Anger Control; Bullying Curriculum; Pro-Social Pass; Moral Reasoning; Ink People - Art Education; Yoga; Skill Streaming; Narcotics and Alcohol Anonymous; Talking Circles; Native American Drumming; Humboldt State volunteers; and a variety of other recreational activities. With the emphases of PBIS and a structured schedule, the focus of programming is reinforcement of positive behavior with consistent staff responses. Staff provide clear expectations for youth, supported by natural consequences so that youth may learn from mistakes. We interviewed several youths during our site visit and each relayed a mutual respect for and clear understanding of the program and rules. Title 15, CCR Minimum Standards During our visit, we offered technical assistance and made best-practice recommendations to your management team to assist or enhance operations for future compliance inspections, given the changes to regulations last cycle and the exceptional challenges from the pandemic. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we find no areas of noncompliance for Humboldt County Juvenile Hall and New Horizons Program. 7113 7116 Humboldt JH LTR 20-22 Chief Brenneman Humboldt County P. 4 Title 24, CCR Physical Plant Since the move into the new facility, your population is rated at 24 for Juvenile Hall and 6 for New Horizons. On the day of the inspection, there were 7 youth in detention and 5 youth committed to New Horizons. Although the new building was completed at inspection, the Recreation and exercise areas are still not complete. We look forward to getting this done and allowing Humboldt youth full access to the site and all it offers. Training The most recent Standards and Training for Corrections audit reports that the Humboldt County Probation Department is in full compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. We are impressed with the operations and programming at the Humboldt County Juvenile Hall and New Horizons Program. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. They worked hard to meet regulation requirements and were engaged in the process. They are doing an outstanding job in caring for the youth in their care. This concludes our 2020-2022 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Humboldt County* Chair, Juvenile Justice Commission, Humboldt County* Chair, Board of Supervisors, Humboldt County* County Administrator, Humboldt County* Ray Watson, Director - Humboldt County Probation Department *Copies of full inspection are available upon request. 7113 7116 Humboldt JH LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7113 7116 FACILITY NAME: Humboldt County Juvenile Hall/New Horizon’s Program FACILITY TYPE: JH/JH NOTE: The Humboldt County Regional Facility (New Horizons Program) is unoccupied and the New Horizons youth have moved into JH. PERSON(S) INTERVIEWED: Shaun Brenneman, Chief Probation Officer; Ray Watson, Division Director; Dayna Wilcox, Probation Manager; Jason Beam, Probation Manager; Felicia Doherty, Principal - Humboldt County Office of Education; Fiona McSkane-Beers, Registered Nurse - Wellpath Services; Marion Vasilevich, Supervising Clinician - Humboldt County Health and Human Services; Scott Goodner, Supervising JCO; Kathy Davison, Deputy Probation Officer; Will, youth age 17; Solomon (Cher-ere), youth age 18; Isabella, youth age 14. FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 4-5 and 10, 2021 “X” denotes compliance for both programs unless otherwise noted. TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; 2019: June 21, 2019 2021: December 13, 2021 ☐ ☒ ☐ The Building Department did not complete an inspection in 2020 due to the building of the new JH and the RF being occupied by staff during construction. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7113 7116 Humboldt JH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code 2019: August 19, 2019 Section 13146.1 (a) and (b); 2020: December 28, 2020 2021: November 22, 2021 ☐ ☐ ☒ It is noted the State Fire Marshal completed a Certificate of Occupancy for the new JH on April 28, 2021. (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; 2019: Environmental Health: July 2, 2019 Medical/Mental Health: October 17, 2019 Nutritional Health: June 19, 2019 2020/2021: ☐ ☐ Environmental Health: December 21, 2020 ☒ Medical/Mental Health: No review due to COVID Nutritional Health: September 17, 2020 2021: Environmental Health: September 3, 2021 Medical/Mental Health: September 23, 2021 (D) County superintendent of schools on the adequacy of educational services and facilities as required in 2019: August 26, 2019 Section 1370; ☐ ☐ 2020: No review due to COVID ☒ 2021: September 1, 2021 (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code 2019: December 31, 2019 ☐ ☐ ☒ 2020: December 28, 2020 2021: December 23, 2021 (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or 2019: September 20, 2019 ☐ ☐ Probation Commission as required by Section 240 of ☒ 2020: December 10, 2020 2021: December 17, 2021 the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is The elements of this regulation are addressed determined by receipt of the Chief Probation Officer’s in a memorandum completed by Chief Probation Officer Shaun Brenneman on certification letter confirming that all elements of November 3, 2021. regulation are met. (a) Appointment 100.05 B ☐ ☐ ☒ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 7113 7116 Humboldt JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to 100.05 B, 1 their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening 100.05 B, 2 test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by ☒ ☐ ☐ 100.05 B the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in 100.05 B, 3 and 4 ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the 100.05 B-V; 100.05C facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the 1401 VII-D facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: 7113 7116 Humboldt JH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to carry out the overall facility operation and its 100.05 A programming, to provide for safety and security of youth and staff, and meet established standards and regulations; We reviewed staff rosters and schedules which confirm compliance with regulation. The agency has a Director, 2 Program Managers, 5 Supervising Juvenile Correction Officers (SJIO), 3 Senior JIO’s, 8 Full Time JIO’s, and 7 Extra Help JIO’s. Currently there is 1 vacant JIO position, 3 vacant SJIO, 2 vacant Senior JIO’s and 3 vacant part-time JIO’s. There is a compliment of Behavior ☒ ☐ ☐ Health staff, 1 permanent and 1 part time nurse, a teacher and a teacher’s aide. There is a Probation Officer assigned to the facility to assist with case plans, releases, MDT/Treatment Team meetings and programming. Staffing is for both the juvenile hall and New Horizon’s (RF Program) youth as all are located in the single unit new facility. b) ensure that no required services shall be denied because of insufficient numbers of staff on duty ☒ ☐ ☐ 100.05 A, 6 absent exigent circumstances; c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; ☒ ☐ ☐ 100.05 A, 4 d) have a clearly identified person on duty at all times who is responsible for operations and activities and ☒ ☐ ☐ 100.05 A, 3 has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ 100.05 A, 1 7113 7116 Humboldt JH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) have sufficient food service personnel relative to the number and security of living units, including staff 100.05 A, 5 qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☐ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building 100.05 A, 5 maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☐ ☐ management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, 100.05 A subject to temporary variations in staff assignments ☒ ☐ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- 100.05 A, 1 awake youth supervision staff member on duty for ☒ ☐ ☐ each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ 100.05 A, 1 youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the 100.05 A, 2 number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ 100.05 A, 2 facility. 7113 7116 Humboldt JH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of 100.05 A, 5 personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as ☒ ☐ ☐ youth supervision staff positions. Non-sworn staff are not part of designated youth supervision staff. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; 7113 7116 Humboldt JH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING 100.05 C (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented Each staff assigned to the facility completes to their duties, including: a minimum of 40 hours of facility specific orientation prior to assignment of youth ☒ ☐ ☐ supervision duties. Once cored, these staff can be responsible for the sole supervision of youth. Upon completion of this training and orientation, supervision staff sign off that they understand their role and responsibilities as designated in policy. (1) youth supervision duties; ☒ ☐ ☐ 100.05 C, II-a (2) scope of decisions they shall make; ☒ ☐ ☐ 100.05 C, II-b 7113 7116 Humboldt JH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) the identity of their supervisor; ☒ ☐ ☐ 100.05 C, II-c (4) the identity of persons who are responsible to them; ☒ ☐ ☐ 100.05 C, II-d (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☐ ☐ 100.05 C, II-e (6) ethical responsibilities. ☒ ☐ ☐ 100.05 C, II-f (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff 100.05 C, II member shall receive a minimum of 40 hours of facility-specific orientation, including: ☒ ☐ ☐ *Reference Page 4 of this policy. (1) individual and group supervision techniques; ☒ ☐ ☐ 100.05 C, II-a (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☐ ☐ 100.05 C, II-b provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ 100.05 C, II-c (4) suicide prevention and response to suicide attempts ☒ ☐ ☐ 100.05 C, II-d (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ 100.05 C, II-e physical restraints; 7113 7116 Humboldt JH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☐ ☐ 100.05 C, II-f (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ 100.05 C, II-g (8) routine security measures, including facility perimeter and grounds; ☒ ☐ ☐ 100.05 C, II-h (9) crisis intervention and mental health referrals to mental health services; 100.03, Purpose 3 ☒ ☐ ☐ 100.05 C, II-i (10) documentation; and ☒ ☐ ☐ 100.05 C, II-j (11) fire/life safety training ☒ ☐ ☐ 100.05 C, II-k (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully 100.05 C, II (third paragraph) complete the requirements of the Juvenile ☒ ☐ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete ☒ ☐ ☐ 100.05 C, II (third paragraph) training pursuant to Section 830 et seq. of the Penal Code. 7113 7116 Humboldt JH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there 100.05 C, II-i shall be at least one wide awake person on duty at all times who meets the training standards established by the Board for general fire and life safety which relate Sworn and non-sworn staff receive training ☒ ☐ ☐ specifically to the facility. in fire and life safety as part of Core and/or the facility specific Orientation process. They also review emergency procedures annually as required in Section 1327. 1324 POLICY AND PROCEDURES MANUAL The agency Policy and Procedure Manual has been consolidated to include Juvenile All facility administrators shall develop, publish, and Hall and New Horizons Program implement a manual of written policies and procedures expectations, as both are located in the new that address, at a minimum, all regulations that are single unit facility. New Horizon (the name applicable to the facility. Such a manual shall be made for the old Regional Facility program) ☒ ☐ ☐ available to all employees, reviewed by all employees, continues to guide committed youth with and shall be administratively reviewed at a minimum specialized services for longer term stays. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of communications and a description of job ☒ ☐ ☐ 100.02 classifications; (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the 100.01 Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, school personnel and other agencies that are ☒ ☐ ☐ The facility reviews and updates their involved in juvenile facility programs; individual policies every two years. Policies were last reviewed in 2020. (c) responsibilities of all employees; ☒ ☐ ☐ 100.03 7113 7116 Humboldt JH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) initial orientation and training program for employees; ☒ ☐ ☐ 100.05 C, I (e) initial orientation, including safety and security issues and anti-discrimination policies, for support 100.05 C, V staff, contract employees, school, mental/behavioral ☒ ☐ ☐ health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: ☒ ☐ ☐ 400 (1) efficient operation of the juvenile facility; ☒ ☐ ☐ 100.03 (2) legal and proper care of youth; ☒ ☐ ☐ 100.03, 2 (3) maintenance of individual youth's records; ☒ ☐ ☐ 400.03 and 05 (4) supply of information to the juvenile court and those authorized by the court or by the law; and, ☒ ☐ ☐ 100.03, 2 (5) release of information regarding youth. ☒ ☐ ☐ 400-07 Release of Information (g) ethical responsibilities; ☒ ☐ ☐ 100.05 C-II, f (h) trauma-informed approaches; ☒ ☐ ☐ 100.05 C-II, e Section 2 7113 7116 Humboldt JH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) culturally responsive approaches; ☒ ☐ ☐ 100.05 C-II, e Section 2 (j) gender responsive approaches; ☒ ☐ ☐ 100.05 C-II, e Section 2 (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal 100.03, 5 access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and ☒ ☐ ☐ 1101.03, II, 1 weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ 600.24 youth; and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. Humboldt County Department Policy 409 The policy shall include an approach to preventing, PREA detecting and responding to such conduct and any retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff ☒ ☐ ☐ The department completes a PREA or a third party. screening at Intake. More information is posted around the facility on posters as well as access to pamphlets for youth. 7113 7116 Humboldt JH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1325 FIRE SAFETY PLAN The new Juvenile Hall was completed in April 2021. Youth were able to move into The facility administrator shall consult with the local fire the living space in April 2021, which department having jurisdiction over the facility, or with includes 18 rooms (6 single and 12 double) the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ to house 30 youth in one large unit. Prior to which shall include, but not be limited to: moving into the space, the agency met all requirements of the State Fire Marshal, including the development of a fire safety plan as outlined in this regulation. a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☐ ☐ 1504.01 b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection 1504.01 h-j record; ☒ ☐ ☐ We reviewed documentation of monthly fire and life safety inspections for this cycle and noted weekly inspections are conducted. c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); The last fire inspection was completed on ☒ ☐ ☐ November 22, 2021. d) an evacuation plan; ☒ ☐ ☐ 1511 e) documented fire drills not less than quarterly; 1504.01 We reviewed fire drill documentation for the entire cycle. The agency completes monthly ☒ ☐ ☐ fire drills with a full evacuation of the facility every 3 months. Two of the drills took place during the afternoon shift while the others occurred at different times during the morning shift. 7113 7116 Humboldt JH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) a written plan for the emergency housing of youth in the case of fire; and, 1504.01 1514 Humboldt has an ongoing informal ☒ ☐ ☐ agreement with Del Norte and Mendocino County Juvenile Halls to house their youth, depending on the type of incident and the ability to travel to either destination. g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ ☐ ☐ 1504 1326 SECURITY REVIEW Each facility administrator shall develop policies and The last Security Review memo was procedures to annually review, evaluate, and document completed on November 3, 2021, by security of the facility. The review and evaluation shall Program Manager Dayna Wilcox. include internal and external security, including, but not ☒ ☐ ☐ limited to, key control, equipment, and staff training. Facility security is contained in the 1300 series of the manual for specific issues related to perimeter and internal safety equipment. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific 1500 Emergency Procedures policies and procedures for emergencies that shall include, but not be limited to: ☒ ☐ ☐ The last Emergency Review memo was completed on November 3, 2021, by Program Manager Dayna Wilcox. (a) escape, disturbances, and the taking of hostages; 1506 Escape ☒ ☐ ☐ 1507 Riot 1515 Hostages 7113 7116 Humboldt JH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) civil disturbance, active shooter and terrorist attack; 1507 Riot ☒ ☐ ☐ 1518 Active Shooter and Terrorist Attack (c) fire and natural disasters; ☒ ☐ ☐ 1504 Fire and Natural Disasters (d) periodic testing of emergency equipment; ☒ ☐ ☐ 1502 Testing of Emergency Equipment (e) emergency evacuation of the facility; and ☒ ☐ ☐ 1504.01 B and 1511 (f) a program to provide all youth supervision staff with an annual review of emergency procedures. ☒ ☐ ☐ 100.05 C 1328 SAFETY CHECKS The facility administrator shall develop and implement 1301.10 Safety Checks policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth At the on-site, we noted issues with patterned are asleep or when youth are in their rooms, confined in checks with a few staff. The agency has holding cells or confined to their bed in a dormitory. taken steps to monitor and audit the safety Supervision is not replaced, but may be supplemented checks by shift to continue to address late by, an audio/visual electronic surveillance system and/or checks that do not occur at random ☒ ☐ ☐ designed to detect overt, aggressive or assaultive and varied intervals. behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. We provided technical assistance for this process and found the agency compliant with regulation with noted improvement on the last day of the inspection on November 10, 2021. 7113 7116 Humboldt JH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN 1512.01 Suicide Prevention Plan The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and The MAYSI Assessment is given to youth at procedures which delineate a Suicide Prevention Plan. admission and any time a significant event The plan shall consider the needs of youth experiencing occurs that would provide a caution or past or current trauma. Suicide prevention responses warning to suicidal tendencies. The results shall be respectful and in the least invasive manner of the assessment are forwarded to the consistent with the level of suicide risk. The plan shall Humboldt County Health and Human include the following elements: Services (HHS) provider for further assessment. We spoke with the Supervising Clinician with Humboldt County Health and Human ☒ ☐ ☐ Services and found the process for referral and communication is very good amongst facility and HHS staff. The physical plant of the new facility allows for constant supervision and engagement of youth. When or if staff recognize incidents or behavior necessitating referral to medical or HHS staff, an incident report is completed and process for evaluation is initiated. It is noted there have been 25 incidents of suicidal statements or self-harm behaviors this cycle. Behavior Health is notified immediately and is responsive to all youth needs. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and ☒ ☐ ☐ 1512.01, a Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Precautionary Protocols 1512.01, b-1 and 200.16 MAYSI-2 (1) All youth shall be screened for risk of suicide at intake and as needed during ☒ ☐ ☐ detention. All youth entering JH are administered the MAYSI to screen for suicide risk. 7113 7116 Humboldt JH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) All youth supervision staff who perform intake processes shall be trained in ☒ ☐ ☐ 1512.01, b-2 screening youth for risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of 1512.01, b-3 suicide shall be referred to ☒ ☐ ☐ behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☐ ☐ 1512.01, b-4 behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ 1512.01, c (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☐ ☐ 1512.01, d (e) Safety Interventions (1) Procedures to address intervention 1512.01, e-1 ☒ ☐ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration ☒ ☐ ☐ 1512.01, e-1, a B. Treatment strategies including trauma-informed approaches ☒ ☐ ☐ 1512.01, e-1, b (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit ☒ ☐ ☐ 1512.01, e-2 suicidal behaviors. 7113 7116 Humboldt JH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Communication (1) The intake process shall include 1512.01, f-1 communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for ☒ ☐ ☐ 1512.01, f-2 suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts 1512.01, g-1 (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ 1512.01, g-2 (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ 1512.01, g-3 (h) Documentation (1) Documentation processes shall be ☒ ☐ ☐ 1512.01, h developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, 1512.01 Last Paragraph services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ ☐ ☐ 1800 notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 7113 7116 Humboldt JH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE 1517 Death of a Youth while Detained DETAINED 1517.01 C Notifications (1) Death of a Youth. (a) The facility administrator, in cooperation with the ☒ ☐ ☐ health administrator and the behavioral/mental health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written policies 1517.01 H and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney 1517.01 H-3 General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar Facility Administrators are aware of this days inspect and evaluate the juvenile facility, jail, regulation and ability for the Board to lockup or court holding facility pursuant to the ☒ ☐ ☐ evaluate the facility if this occurs. provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the 600.01 C health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7113 7116 Humboldt JH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☐ ☐ 1002-02 and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a 200.14 juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7113 7116 Humboldt JH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES 200 Admission of Youth The facility administrator shall develop and implement 200.05 V-A written policies and procedures for admittance of youth 200.06 Objective 5 Trauma Emphasis that emphasize respectful and humane engagement with youth, and reflect that the admission process may be 200.13 Literacy Needs during Admission traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy The facility administers the MAYSI and the needs of youth. In addition to the requirements of ‘At-Risk Behavior Checklist’ as part of the Sections 1324 and 1430 of these regulations: admission process. All information is reviewed by medical and mental health staff to determine care and treatment needs. The level of communication amongst Wellpath and Humboldt County Health and Human Services (HHS) staff is frequent and in a wraparound service setting. If the youth presents a ‘Caution or Warning’ from the MAYSI assessment, the youth is placed on a safety watch until seen by HHS. Also, the ☒ ☐ ☐ agency has frequent team meetings to ensure all the youths needs are met while in custody. We reviewed numerous admission screening assessments, checklists to ensure all processes occur for each youth, as well as medical and COVID forms. Each has a mechanism in place for referral and/or the documentation of need to know information about the youth followed by operational procedures to ensure the youth’s needs are met. Staff are trained in Core and annually to recognize crisis and trauma. This is especially important at admission and documentation reflected the acute awareness of this process. 7113 7116 Humboldt JH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) the admittance process shall include: (1) Access to two free phone calls within one hour 500.01, I-1,2 of admittance in accordance with the provisions ☒ ☐ ☐ of Welfare and Institution Code Section 627; 200.05 V-G (2) Offer of a shower; ☒ ☐ ☐ 200.05 V-E (3) Documented secure storage of personal belongings; ☒ ☐ ☐ 200.05 V-C (4) Offer of food upon arrival; ☒ ☐ ☐ 200.05 V-B, 9 (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ 200.05 V-B, 4 disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, ☒ ☐ ☐ 200.05 V-B, 4 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are 200.05 V-N suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ 200.07 (b) juvenile hall administrators shall establish written criteria for detention that considers the least 200.05 M restrictive environment. ☒ ☐ ☐ 7113 7116 Humboldt JH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures 200.17 Youth Transitional Services that advise the youth of the estimated length of ☒ ☐ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated ☒ ☐ ☐ 200.17 Youth Transitional Services length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE 200.07 Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement written policies and procedures to reduce the risk of ☒ ☐ ☐ The facility administers the MAYSI and the sexual abuse by or upon youth. The policy shall require At-Risk Behavior Checklist when a youth facility staff to assess each youth within 72 hours of enters the program. Both identify factors to admission based on the following information: precipitate referral to mental health. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ 200.07, 1 (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, ☒ ☐ ☐ 200.07, 2 transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ 200.07, 3 (d) Age; ☒ ☐ ☐ 200.07, 4 (e) Level of emotional and cognitive development; ☒ ☐ ☐ 200.07, 5 7113 7116 Humboldt JH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Physical size and stature; ☒ ☐ ☐ 200.07, 6 (g) Mental illness or mental disabilities; ☒ ☐ ☐ 200.07, 7 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ 200.07, 8 (i) Physical disabilities; ☒ ☐ ☐ 200.07, 9 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ 200.07, 10 (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ ☐ ☐ 200.07, 11 supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance 200.07 Paragraph 2 process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the 200.07 Paragraph 2 facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7113 7116 Humboldt JH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES The facility administrator shall develop and implement 300 written policies and procedures for release of youth from custody which provide for: The youth’s Probation Officer is on-site and is involved with the release process, to ☒ ☐ ☐ ensure re-entry into the community and probation expectations are known prior to release. Youth released from the New Horizons Program have a Multi-Disciplinary or Treatment Team meeting to target services and provide referrals upon re-entry. (a) verification of identity/release papers; ☒ ☐ ☐ 300.01-I, B-1 (b) return of personal clothing and valuables; ☒ ☐ ☐ 300.01-I, B-2 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 300.01-I, B-1, d (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ 300.01-I, B-1, a regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 300.01-I, B-1, c (f) notification of facility mental health personnel. ☒ ☐ ☐ 300.01-I, B-1, b 7113 7116 Humboldt JH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement policies and procedures for post-disposition youth to 300.01-I, B-1 coordinate the provision of transitional and reentry services including, but not limited to, medical and 200.17, Page 2, Paragraph 5 behavioral health, education, probation supervision and community-based services. ☒ ☐ ☐ The agency has developed a strong re-entry and release process for all youth to ensure successful transition back into the community. The facility administrator shall develop and implement written policies and procedures for the furlough of 300.01-II Temporary Release-Passes youth from custody. ☒ ☐ ☐ We note furloughs from New Horizons have not taken place since COVID due to the PH and CDC recommendations. 1352 CLASSIFICATION The facility administrator shall develop and implement 1302 written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. Because the facility is now a one unit, an 18 room (30 bed) facility, classification is based Such procedures shall: ☒ ☐ ☐ on room assignment and need for more intensive supervision. Youth with significant behavior or emotional needs are placed in a room for better opportunities to meet the level of supervision necessary. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the 1302 Introduction appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; ☒ ☐ ☐ 1302 Single Occupancy Room 7113 7116 Humboldt JH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) provide that a youth shall be classified upon admittance to the facility; classification factors 1302 Classification Factors A-N shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of 1302 Introduction supervision and the youth's behavior while in custody; and, ☒ ☐ ☐ The agency conducts daily and weekly reviews of youth depending on the level of supervision. (e) provide that facility staff shall not separate youth from the general population or assign youth to a 1302 Single Occupancy Room single occupancy room based solely on the youth's actual or perceived race, ethnic group 1302.01 E Separation identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☐ ☐ 200.18, IV-F identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies 200.18 and procedures ensuring respectful and equitable ☒ ☐ ☐ treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s 200.18, VII-A preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7113 7116 Humboldt JH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☐ ☐ 200.18, VII-B identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes 200.18, IV Housing their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ 200.18, VII-C behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical 200.18, VII-D plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s 200.18, V anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7113 7116 Humboldt JH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION The facility administrator shall develop and implement 500-01 A, Orientation Manual written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with The facility provides an extensive and video orientation if feasible. Provision shall be made to efficient orientation process, prompting provide accessible orientation information to all youth to indicate an understanding of the detained youth including those with disabilities, limited information and understanding expectations literacy, or English language learners. Orientation shall by signing the Orientation Checklist while include information that addresses: ☒ ☐ ☐ initialing each component required by regulation. Staff provide the orientation and respond to areas where a better and more through process is necessary. The Detainee Manual is comprehensive and is written in a manner to explain expectations while in custody. (a) facility rules including contraband and searches and disciplinary procedures; ☒ ☐ ☐ 500.01 A, a (b) facility’s system of positive behavior interventions and supports, including behavior expectations, 500.01 A, b incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ 500.01 A, c harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ 500.01 A, d (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be 500.01 A, e free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; 7113 7116 Humboldt JH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) access to legal services and information on the court process; ☒ ☐ ☐ 500.01 A, f. (g) access to routine and emergency health and mental health care; ☒ ☐ ☐ 500.01 A, g (h) access to education, religious services, and recreational activities; ☒ ☐ ☐ 500.01 A, h (i) housing assignments; ☒ ☐ ☐ 500.01 A, i (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☐ ☐ 500.01 A, j (k) rules and access to correspondence, visits and telephone use; ☒ ☐ ☐ 500.01 A, k (l) availability of reading materials, programming, and other activities; ☒ ☐ ☐ 500.01 A, l (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; ☒ ☐ ☐ 500.01 A, m (n) immigration legal services; ☒ ☐ ☐ 500.01 A, n (o) emergencies including evacuation procedures; ☒ ☐ ☐ 500.01 A, o 7113 7116 Humboldt JH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and ☒ ☐ ☐ 500.01 A, p harassment by other youth and staff; (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ 500.01 A, q (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ 500.01 A, r (s) a process for which parents/guardians receive information regarding the youth’s stay in the 500.01 A, s facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. 500.01 A, t ☒ ☐ ☐ A copy of Title 15 CCR is located in the control room. 7113 7116 Humboldt JH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION 1302.01 E Separation The facility administrator shall develop and implement written policies and procedures that address: The facility has adjusted to the space of the new facility which provides many opportunities for separating youth from the group while still engaged in activities and programs. For major incidents, staff continue to separate youth prior to the last ☒ ☐ ☐ resort of room confinement. Separation allows for integration back into activities and programming for rule violations and an opportunity for counsel by staff. A review of incident reports revealed the efforts to separate youth in a manner to deescalate situations whenever possible. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health ☒ ☐ ☐ 1302.01 E conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ 1302.01 E (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ 1302.01 E necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☐ ☐ 1302.01 E (e) when separation results in room confinement, the separation shall occur in accordance with Welfare ☒ ☐ ☐ 1101.05 Room Confinement and Institutions Code Section 208.3 and Section1354.5 of these regulations. 7113 7116 Humboldt JH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) policies and procedures shall ensure a daily review of separated youth to determine if separation ☒ ☐ ☐ 1302.01 E remains necessary. 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and 1101.05 Room Confinement (RC) implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions We reviewed 10 incidents of room Code Section 208.3. The placement of a youth in confinement from January to November room confinement shall be accomplished in 2021. We noted facility staff have a firm accordance with the following guidelines: grasp of regulation; however, staff are using terminology that reflects a ‘time out’ in room rather than using the room confinement language. Operationally and per regulation they are compliant, and their form designates ☒ ☐ ☐ the safety check and behavior observed each hour. There were no RC incidents beyond 4 hours. We provided technical assistance to use clear language with the new regulation rather than old language prior to the regulation becoming effective. The RC form and process are structured and guide staff of requirements and expectations in regulation and policy. (1) Room confinement shall not be used before other, less restrictive, options have been 1101.05, II-A attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☐ ☐ 1101.05, II-B convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☐ ☐ 1101.05, II-C physical health of the youth. 7113 7116 Humboldt JH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☐ ☐ 1101.05, III confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ 1101.05, III-B (2) Consult with mental health or medical staff. ☒ ☐ ☐ 1101.05, III-B (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ 1101.05, III-B reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☐ ☐ 1101.05, III-B (A) Document the reasons for room confinement and the basis for the 1101.05, III-B, 1 extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met ☒ ☐ ☐ 1101.05, III-B,2 in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her ☒ ☐ ☐ 1101.05, III-B, 3 designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ 1101.05, I-A, 1 youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ 1101.05, I-A, 3 7113 7116 Humboldt JH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that 1101.05, I-A, 6 requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat 1101.05, I-A, 5 and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7113 7116 Humboldt JH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN 200.17 The facility administrator shall develop and implement written policies and procedures for assessment and case planning. We reviewed the Institutional Casework Plan (Initial Plan) and Detainee Evaluation Reports (30-day Plans) and found they allow for individualized goals and objectives that are realistic. The evaluations are completed timely and contain current information on the youth’s program participation and behavior. ☒ ☐ ☐ The initial assessments include a plan developed in coordination with the youth and based on their identified needs from the intake process. The Institutional Casework Plan and Detainee Evaluation form addresses all required elements of regulation. (a) Assessment: The assessment is based on information collected 200.17 Paragraph 2 during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☐ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth 200.17 Paragraph 5 held for at least 30 days or more and created within 40 days of admission. ☒ ☐ ☐ The Institutional Casework Plan is developed within 30 days for youth in custody more than 25 days. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: 7113 7116 Humboldt JH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) objectives and time frame for the resolution of problems identified in the assessment; 200.17 Paragraph 6 and 7 ☒ ☐ ☐ This outlines that every 30 days the assigned counselor is to complete a Detainee Evaluation Report to update progress and goals. (B) a plan for meeting the objectives that includes a description of program resources ☒ ☐ ☐ 200.17 Paragraph 6 needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and ☒ ☐ ☐ 200.17 Paragraph 7 discussion of the plan with the youth; (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed ☒ ☐ ☐ 200.17 Paragraph 8 for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be 200.17 Paragraph 8 developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 7113 7116 Humboldt JH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK SERVICES 200.17 The facility administrator shall develop and implement written policies and procedures ensuring the availability of appropriate counseling and casework services for all The Juvenile Correction Officers complete youth. Policies and procedures shall ensure: daily point sheets which document youth behavior. The summaries are evaluated each evening to determine the youth’s success to Step advancement which allows for more incentives and privileges, including later ☒ ☐ ☐ bedtimes. The daily points become communitive summaries which outline expectations related to the case plan and overall performance in the program. As noted in the Case Plans, facility staff complete a detainee evaluation of youth every 30 days to access youths needs while in detention. (a) youth will receive assistance with needs or concerns that may arise; ☒ ☐ ☐ 200.17 Paragraph 5 (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☐ ☐ 200.17 Paragraph 5 clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ 200.17 Paragraph 5 7113 7116 Humboldt JH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the 1100 Use of Force (UF) responsible physician, shall develop and implement 1101.01 Paragraph 1 and 4 written policies and procedures for the use of force, which may include chemical agents. Force shall never be applied as punishment, discipline, retaliation or We reviewed 39 Special Incident reports, 19 treatment. involving the use of force. So far this cycle (a) At a minimum, each facility shall develop policies the agency has had 59 incidents of force. and procedures which: ☒ ☐ ☐ Our review of the circumstances leading to the incidents reveal staff do a thorough job at avoiding use of force incidents by counseling with youth or having alternative staff step in to find resolution. Of the total force incidents, only one involved the use of OC spray. Each incident is reviewed by supervisory and administrative staff. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☐ ☐ 1100 General Policy Paragraph 3 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical 1101.01 Force Options options and define when those force options are appropriate. ☒ ☐ ☐ Force options include staff presence, counseling, verbal commands, trained control holds, physical force, mechanical restraints, and OC Spray. (3) describe force options or techniques that are expressly prohibited by the facility. 1100 General Policy paragraph 2 ☒ ☐ ☐ Lethal force is prohibited. (4) describe the requirements of staff to report any inappropriate use of force, and to take ☒ ☐ ☐ 1100 General Policy Paragraph 5 affirmative action to immediately stop it. 7113 7116 Humboldt JH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that includes time period and procedure for 1101.01 Documentation documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for All UF incidents require an incident report to reviewing and tracking use of force incidents by be completed by end of shift. Policy states supervisory and or management staff, which an investigation by a supervisor or manager include procedures for debriefing a particular ☒ ☐ ☐ will be completed within 24 hours of the incident with staff and/or youth for the purposes incident. Our review of UF incidents of training as well as mitigating the effects of showed compliance with this regulation. trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. 1101.01 Documentation ☒ ☐ ☐ A supervisor or manager investigates all UF Incidents (7) define the role, notification, and follow-up procedures required after use of force incidents ☒ ☐ ☐ 1101.01, Paragraph 6 for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☐ ☐ 1101.01, Paragraph 5 Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: ☒ ☐ ☐ 1101.02 Use of OC 7113 7116 Humboldt JH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size 1101.03, I-1, a through e and the approved method of deployment for those chemical agents. 1101.03, I-1-4 1101.03, II ☒ ☐ ☐ Supervising, Senior and Line JIO’s upon completion of training. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☒ ☐ ☐ 1101.02, III-1 or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical 1101.02, V Aftercare Procedures agents. This shall include that youth who have ☒ ☐ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents 1101.02, V, 7-12 involving chemical agents for medical, mental health staff and parents or legal guardians. ☒ ☐ ☐ Medical notification and follow up is required, behavioral health as needed. (5) provide for the documentation of each incident of use of chemical agents, including the reasons 1101.02, VI Documentation for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☒ ☐ ☐ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and ☒ ☐ ☐ 1101.02, I-1, a through e regular training in use of force and chemical agents when appropriate that address: 7113 7116 Humboldt JH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) known medical and behavioral health conditions that would contraindicate certain ☒ ☐ ☐ 1101.02, II-8 types of force; (2) acceptable chemical agents and the methods of application. ☒ ☐ ☐ 1101.02, II (3) signs or symptoms that should result in immediate referral to medical or behavioral ☒ ☐ ☐ 1101.02, V, 7 and 12 health. (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ 1101.02 (5) physical training force options that may require the use of perishable skills. 1100, UF Training General Policy Paragraph 1 ☒ ☐ ☐ 1101.03, I-1, a through e OC Training (6) timelines the facility uses to define regular training. 1101 UF Training ☒ ☐ ☐ This policy requires annual training after initial Core Instruction for UF, UR and OC. 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the 1101.03 Use of Mechanical Restraints (UR) responsible physician and mental health director, shall develop and implement written policies and procedures ☒ ☐ ☐ for the use of restraint devices. Restraint devices The facilities had no incidents of using include any devices which immobilize a youth's restraints as defined in this regulation. extremities and/or prevent the youth from being ambulatory. 7113 7116 Humboldt JH PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Physical restraints may be used only for those youth who present an immediate danger to themselves or 1101.03, Paragraph 3 others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of 1101.03, Paragraph 2 and 3 restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back ☒ ☐ ☐ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used 1101.03, UR Within the Facility to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 1101.03, Paragraph 1 of the facility manager or designee. The facility manager 1101.02, B-1 may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later 1101.03, B-2 than two hours from the time of placement. The youth ☒ ☐ ☐ shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the ☒ ☐ ☐ 1101.03, B-3 time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted 1101.03, A-6 to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7113 7116 Humboldt JH PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an application of restraints. ☒ ☐ ☐ 1101.02, C (b) known medical conditions that would contraindicate certain restraint devices and/or ☒ ☐ ☐ 1101.03, Paragraph 2 techniques. (c) acceptable restraint devices. 1101 General Policy, Paragraph 2 Handcuffs, ☒ ☐ ☐ vinyl restraints and shackles (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ 1101.03, B-1, c and f (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ 1101.03, A-8 (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or 1101.03, A-6 in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ 1101.03, A-8 (h) exercising of extremities. ☒ ☐ ☐ 1101.03, A-8 7113 7116 Humboldt JH PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN 1101.03 UR Within the Facility THE FACILITY. The Facility Administrator, in cooperation with the We reviewed nine incidents of staff using responsible physician and behavioral/mental health ☒ ☐ ☐ restraints to move a youth to their room, all director, shall develop and implement written policies after a youth on youth assault or major and procedures for the use of restraint devices when the incident. Staff generally did a good job of purpose is for movement or transportation within the documenting the need for application. Any facility that shall include the following: application of restraint incidents is reviewed by the facility manager. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the ☒ ☐ ☐ 1101.03, Paragraph 2 required training. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ 1101.03, Paragraph 2 (c) an individual assessment of the need to apply restraints for movement or transportation that 1101.03, Paragraph 1 includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☐ ☐ 1101.03, Paragraph 1 devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and ☒ ☐ ☐ 1101.08 C Welfare and Institutions Code Section 222. 7113 7116 Humboldt JH PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in There is no Safety Room at the facility. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. 7113 7116 Humboldt JH PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement 1305 Search Procedures, Section I written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: The agency had 43 incidents this cycle involving staff finding contraband during random, routine or targeted room/facility searches. There have been no strip searches. ☒ ☐ ☐ The facility conducts searches of youth only after an articulable reason necessitating a search; however, pat searches occur when a youth returns from an outing or based on some suspicion documented by staff, an example would be a missing pencil from school or from the unit. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ 1305, I staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person 1305, I, II and IV being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. 7113 7116 Humboldt JH PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section ☒ ☐ ☐ 1305, II, b and c 4030. (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ 1305, II, d (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor 1305, VIII when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. ☒ ☐ ☐ 200.18, V and 1305, X Last Paragraph (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or 1305, IV Privacy of Searches when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement 500.02, Policy written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to The facility has had 67 grievances filed so health care services, classification decisions, program far this cycle. We note 32 were filed by 3 participation, telephone, mail or visiting procedures, youth. It is also important to note that of the food, clothing, bedding, mistreatment, harassment or 32 grievances filed involving staff/discipline, violations of the nondiscrimination policy. There shall 17 of the incidents were mitigated by the ☒ ☐ ☐ be no time limit on filing grievances. Policies and supervisor or manager when appealed. The procedures shall include provisions whereby the facility response was not that the incident grieved manager ensures: did not occur but rather that the administrator was listening and negotiating an outcome which included the youths accepting responsibility for their behavior. This is the premise of PBIS and is promoted by school staff, facility staff and administrators. 7113 7116 Humboldt JH PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth 500.02, Definition 2 to have free access to the form; ☒ ☐ ☐ (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ 500.02, Definition 2 supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ 500.02, Definition 3 (d) provision for a prompt review and initial response to grievances within three (3) business days, 500.02, Definition 3 grievances that relate to health and safety issues ☒ ☐ ☐ must be addressed immediately; 500.02, Step 2-a and 3 (1) The youth may elect to be present to explain his/her version of the grievance to a person not 500.02, Definition 3-A directly involved in the circumstances which ☒ ☐ ☐ led to the grievance. 500.02, Step 2, a (2) Provision for a staff representative approved by the facility administrator to assist the youth. 500.02, Definition 3-B ☒ ☐ ☐ 500.02, Step 2, b (e) provision for a written response to the grievance which includes the reasons for the decisions; 500.02, Definition 5 ☒ ☐ ☐ 500.02, Step 2, c (f) a system which provides that any appeal of a grievance shall be heard by a person not directly 500.02, Definition 6 involved in the circumstances which led to the ☒ ☐ ☐ grievance; 500.02, Step 2, d 7113 7116 Humboldt JH PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ 500.02, Step 3, 5 longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual ☒ ☐ ☐ 500.02, Definition 4 harassment. Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ 500.02, Page 4, NOTE addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical 1004.03 harm, use of force, serious threat of physical harm, or 1004.04 death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of Special Incident Reports and Shift reports the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, 400.08, 8-a IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections The facility will not use force to collect personnel including peace officers, may employ ☐ ☐ ☒ DNA, rather, they notify the assigned DPO reasonable force to collect blood specimens, saliva of the refusal. samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☐ ☐ ☒ and circumstances, would consider necessary and reasonable to gain compliance with this section. 7113 7116 Humboldt JH PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the ☐ ☐ ☒ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7113 7116 Humboldt JH PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 1370 EDUCATION PROGRAM (a) School Programs 100.04 Education Services, Policy The County Board of Education shall provide for the 100.04 Procedure A administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility The facility operates the Von Humboldt administrators shall develop and implement written School through the Humboldt County Office policy and procedures to ensure communication and of Education. coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education There is one teacher and one aide operating staff should collaborate with the facility administrator to one of the two classrooms on site. The use technology to facilitate learning and ensure safe second classroom is used for 1:1 teaching, technology practices. The facility administrator shall Special Ed or transition staff. We spoke request an annual review of each required element of the with the principal while on site, Felicia program by the Superintendent of Schools, and a report Doherty, who has been a teacher at the or review checklist on compliance, deficiencies, and facility and administrator for the Office corrective action needed to achieve compliance with this Education her entire career. She is vested in section. Such a review, when conducted, cannot be providing tools for youth in and out of the delegated to the principal or any other staff of any classroom. Teachers provide a life skills juvenile court school site. The Superintendent of Schools elective component every Friday to keep shall conduct this review in conjunction with a qualified youth engaged. There is a 24th Century outside agency or individual. Upon receipt of the review, Technology component which offers the facility administrator or designee shall review each ☒ ☐ ☐ computer instruction, photo shop learning item with the Superintendent of Schools and shall take and technology related curriculums for whatever corrective action is necessary to address each students each week. deficiency and to fully protect the educational interests of all youth in the facility. The Office of Ed provides supervised online learning for the College of the Redwoods for graduated youth or dully enrolled youth, a Career Zone curriculum for technical trades and life skills learning. They have the ability to prepare students for higher education A-G requirements to enter a 4- year college programs. The school has the MARS Program to provide students with video, photo and editing skills; a Senior Portfolio program; support from the Cal Jobs Program; provides a food handlers program for Serve-Safe certificates; and, offers drivers education classes. The HCOE allows graduated students to remain in the classroom and does not automatically graduate a student (AB167) if they meet the criteria but rather allows a 7113 7116 Humboldt JH PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS student the opportunity to graduate traditionally if working towards it. Also, the teaching staff and facility staff work together to promote PBIS and the motto of Safety, Respect and Responsibility. The agency plans to begin a more robust vocational ed curriculum to address the expected older population as well. (b) Required Elements The facility school program shall comply with the State 100.04 Procedure A, Page 2, Paragraph 2 Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff 100.04 Procedure A, Page 1, Paragraph 2 shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited ☒ ☐ ☐ 100.04 Procedure A, Page 2, Paragraph 3 to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ 100.04 Procedure A, Page 2, Paragraph 3 Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ 100.04 Procedure A, Page 2, Paragraph 1 7113 7116 Humboldt JH PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Administration of the High School Equivalency Tests as approved by the California Department ☒ ☐ ☐ 100.04 Procedure A, Page 2, Paragraph 1 of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☐ ☐ 100.04 Procedure A, Page 1, Paragraph 1 progress towards grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile 100.04 Procedure B, Page 3, Paragraph 2 court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security 100.04 Procedure B, Page 3, Paragraph 2 status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be 100.04 Procedure C, Page 3, Paragraph 2 implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may ☒ ☐ ☐ 100.04 Procedure C, Page 3, Paragraph 2 affect the educational programming of students. 7113 7116 Humboldt JH PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Education Code, expulsion/suspension from 100.04 Procedure C, Page 3, Paragraph 1 school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and 100.04 Procedure C, Page 3, Paragraph 2 procedures that address the rights of any student ☒ ☐ ☐ who has continuing difficulty completing a school day. (d) Provisions for Special Populations 100.04 Procedure B-3 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☐ ☐ 100.04 Procedure A, Page 1, Paragraph 2 addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission ☒ ☐ ☐ 100.04 Procedure B, Page 2, Paragraph 1 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ 100.04 Procedure B-1 (B) Home Language Survey and the results of the State Test used for English language ☒ ☐ ☐ 100.04 Procedure B-2 proficiency; 7113 7116 Humboldt JH PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Needs and services of special populations as defined by the State Education Code, ☒ ☐ ☐ 100.04 Procedure B-3 including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ 100.04 Procedure B-4 (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☐ ☐ 100.04 Procedure B, Page 2, Paragraph 2 determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☐ ☐ 100.04 Procedure B, Page 2, Paragraph 2 within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the 100.04 Procedure B, Page 3, Paragraph 2 youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 100.04 Procedure B, Page 2, Paragraph 1 (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for ☒ ☐ ☐ 100.04 Procedure B, Page 2, Paragraph 1 course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 100.04 Procedure A, Page 3, Paragraph 1 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an The youths assigned DPO is responsible for education transition plan, in accordance with the transition planning prior to the youth’s State Education Code and in alignment with release from JH. Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7113 7116 Humboldt JH PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Post-Secondary Education Opportunities 100.04 Procedure A and B (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. 1403.01 Programs The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three 1403.01 Paragraph 3 hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding 1403.01 Paragraph 2 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ 1403.01 Paragraph 2 There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ☒ ☐ ☐ 1403.01 Paragraph 3 ensure content offered is current, consistent, and relevant to the population. 7113 7116 Humboldt JH PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily 1403.01 Programs, Paragraph 1 programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and The facility has a vast programming linguistically appropriate, or pro-social interventions schedule with numerous programs and activities designed to reduce recidivism. These facilitated by community programs should be based on the youth’s individual volunteers/partners, JCO’s, Behavior Health needs as required by Sections 1355 and 1356. Such ☒ ☐ ☐ and HCOE. The premise is to provide programs may be provided under the direction of the programs that address victim awareness; Chief Probation Officer or the County Office of conflict resolution; anger management; Education and can be administered by county juvenile justice; self-esteem; tolerance and partners such as mental health agencies, community- diversity; art expression; restorative justice based organizations, faith-based organizations or and civic engagement; and, effective Probation staff. communication. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; 1403.01 Programs, Paragraph 1, 1-17 (3) Anger Management; (4) Conflict Resolution; Programs include: (5) Juvenile Justice System; Anger Management Training (ART); Substance Use Disorder Groups; (6) Trauma-related interventions; Independent Living Skills; Restorative (7) Victim Awareness; Conferencing; Community Meetings (All youth monthly); Bullying Curriculum; (8) Self-Improvement; Empowerment and Mentorship Curriculums; Boys to Men; Ink People Art Education; (9) Parenting Skills and support; ☒ ☐ ☐ Religious Services; Pro-Social Passes (10) Tolerance and Diversity; (suspended due to COVID); Project Rebound; Exercise and Recreation (11) Healing Informed Approaches; Programs; and AA/NA. (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7113 7116 Humboldt JH PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to 1403.02, I through IV unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle ☒ ☐ ☐ 1403.01 Programs, Paragraph 1 activity each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ 1403.01 Paragraph 2 The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to 500.01, I-6 religious services and/or religious counseling at least 1404.02 once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; 500.01, I-6 ☒ ☐ ☐ 1404.02 (b) availability of clergy; and, 500.01, I-6 ☒ ☐ ☐ 1404.02 (c) availability of religious diets. 500.01, I-6 ☒ ☐ ☐ 1404.02 7113 7116 Humboldt JH PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM The facility administrator shall develop policies and 1405 Juvenile Assigned Work Service procedures regarding the fair and consistent assignment Program (JAWS) of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING The facility administrator shall develop and implement 800.01 Visiting written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing The facilities allow, promote, and encourage ☒ ☐ ☐ in loco parentis, and children of youth. Other family visits for youth. Due to COVID, visiting on- members, such as grandparents and siblings, and site occurs in no contact visiting rooms. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. 800.01 Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but 800.01 conversations shall not be monitored unless there is a security or safety need. ☒ ☐ ☐ The facility offers one-hour visits two days per week. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, 800.01 shall be accommodated as necessary and within the discretion of the facility administrator or designee. 800.02 Special Visits ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. 7113 7116 Humboldt JH PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ 800.01 visiting. 1375 CORRESPONDENCE The facility administrator shall develop and implement 500.01, I-9 written policies and procedures for correspondence ☒ ☐ ☐ 500.03 which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; 500.01, I-9 ☒ ☐ ☐ 500.03 (b) youth may send two letters per week postage free; 500.01, I-9 ☒ ☐ ☐ 500.03 (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder 500.01, I-9 of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is ☒ ☐ ☐ 500.01, I-9 reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 500.04 The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 500.01, I-5 ☒ ☐ ☐ The facility administrator shall develop written 500.07 procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: 7113 7116 Humboldt JH PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; 500.01, I-5 ☒ ☐ ☐ 500.07 500.07A (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ 500.07 (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. 500.01, I-5 ☒ ☐ ☐ 500.07 1390 DISCIPLINE The facility administrator shall develop and implement 1101.04 Discipline written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. The facility developed a matrix for Discipline shall be imposed at the least restrictive level discipline, including sanctions for behaviors which promotes the desired behavior and shall not that were fair and reasonable. We reviewed include corporal punishment, group punishment, nine incidents of discipline through due ☒ ☐ ☐ physical or psychological degradation. Deprivation of process and read 39 incident reports related the following is not permitted: to rule violations. The sanction matrix allows for consistent and fair treatment of all youth, designed in policy and substantiated in documentation. It is important to note the facility’s use of PBIS in the implementation of discipline. (a) bed and bedding; ☒ ☐ ☐ 1101.04 A, A (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☒ ☐ ☐ 1101.04A, I, E and C 7113 7116 Humboldt JH PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) full nutrition; ☒ ☐ ☐ 1101.04 A, B (d) contact with parent or attorney; ☒ ☐ ☐ 1101.04 A, D (e) exercise; ☒ ☐ ☐ 1101.04, A, F (f) medical services and counseling; ☒ ☐ ☐ 1101.04, A, L (g) religious services; ☒ ☐ ☐ 1101.04, A, J (h) clean and sanitary living conditions; ☒ ☐ ☐ 1101.04, A, K (i) the right to send and receive mail; ☒ ☐ ☐ 1101.04, A, H (j) education; and, ☒ ☐ ☐ 1101.04, A, G (k) rehabilitative programming. ☒ ☐ ☐ 1101.04, A, M 7113 7116 Humboldt JH PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. 1101.04, B Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Sections A-C list Minor, Major and Critical Provision shall be made to provide accessible Rule Violations with available sanctions. information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement 1101.07, II Formal Due Process written policies and procedures for the administration of discipline which shall include, but not be limited to: We reviewed 39 of the 205 incidents this cycle involving Due Process. The form used guides staff through the operational process and the sanction matrix provides for consistent consequences. We noted although the actions of youth were for the most part upheld, supervisors and managers counseled youth frequently; and when a youth accepted responsibility for their behavior, the sanction was often lessened. Staff did a good job of documenting in the ☒ ☐ ☐ incident report the youth’s behaviors, the recommended sanctions and allowing the youth the opportunity for comment even when they did not request a hearing. The process engages youth and allows them to work through the behavior necessitating a response by staff, for both minor and major incidents. Managers review and audit the process. The agency promotes PBIS, along with the HCOE, which relies on respectful and transparent communication between staff and youth. The Due Process procedure articulates this methodology. 7113 7116 Humboldt JH PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) designation of personnel authorized to impose discipline for violation of rules; 1101.04 First Sentence ☒ ☐ ☐ All staff receive this designation after core training, with supervisor review post incident. (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ 1101.04 General Policy Line 1 (c) definition of major and minor rule violations and their consequences, and due process requirements; 1101.04, B ☒ ☐ ☐ Sections A-C list Minor, Major and Critical Rule Violations with available sanctions. (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ 1101.04, Paragraph 1 and 2 (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct 1101.07, I-A, 3, 4, 5, 7 imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall be documented and require the following: ☒ ☐ ☐ 1101.07, II-A, 3 (1) written notice of violation prior to a hearing; ☒ ☐ ☐ 1101.07, II-e (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☐ ☐ 1101.04, B Paragraph 1 language learners; 7113 7116 Humboldt JH PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) hearing by a person who is not a party to the incident; ☒ ☐ ☐ 1101.07, II Impartial Fact Finder (4) opportunity for the youth to be heard, present evidence and testimony; 1101.04, B Paragraph 1 ☒ ☐ ☐ 1101.07, II-A, 4-b (5) provision for youth to be assisted by staff in the hearing process; ☒ ☐ ☐ 1101.04, B Paragraph 1 (6) provision for administrative review. ☒ ☐ ☐ 1101.07, II Impartial Fact Finder, A (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☒ ☐ ☒ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Humboldt County Juvenile Hall (HCJH) Policy 600-19 Communicable Disease The health administrator/responsible physician, in Policy cooperation with the facility administrator and the local health officer, shall develop written policies and procedures to address the identification, treatment, This policy addresses the agency policy for control and follow-up management of communicable communicable diseases in general terms as diseases. The policies and procedures shall address, but it relates to Title 15 Section 1410: not be limited to: identification, treatment, control and ☒ ☐ ☐ follow-up management of communicable diseases as developed by the health officer, public health and facility administrator. Wellpath Humboldt County California Juvenile Policies and Procedures Reference # 70740 This policy addresses the procedures for receiving/screening of youth entering the facility. 7113 7116 Humboldt JH PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Intake health screening procedures; HCJH Policy 600-19 (a) Intake Screening Procedures HCJH Policy 600-19C Coronavirus Response Plan This policy applies written procedures to address preparation, prevention and management of COVID-19, including ☒ ☐ ☐ Screening of Youth at Intake (p. 2) Wellpath Humboldt County California Juvenile Policies and Procedures Reference # 70740 This policy addresses the procedures for receiving/screening of youth entering the facility. (b) Identification of relevant symptoms; HCJH Policy 600-19 (b) Identification of Relevant Symptoms HCJH Policy 600-19C Coronavirus Response Plan: Preparation Bullet 5 This policy applies written procedures to address communication in the identification ☒ ☐ ☐ of symptoms. HCJH Policy 600-19C Coronavirus Response Plan: Preparation-Procedure Bullet 3 and 5, Symptoms (p. 4) Wellpath Humboldt County California Juvenile Policies and Procedures Reference # 70740, Section 6.5.3 Receiving Screening-Symptoms 7113 7116 Humboldt JH PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral for medical evaluation; HCJH Policy 600-19 (c) Referral for Medical Evaluation HCJH Policy 600-19C IV-1: Isolation/Reporting requirements. Youth shall be isolated pending medical evaluation. ☒ ☐ ☐ Wellpath Humboldt County California Juvenile Policies and Procedures Reference # 70740, Section 6.5 Receiving Screening Wellpath Humboldt County California Juvenile Policies and Procedures Reference # 70740, Section 6.14 Pre-Detention Medical Evaluation (d) Treatment responsibilities during detention; HCJH Policy 600-19 (d) Treatment responsibilities during Detention HCJH Policy 600-19C Coronavirus Response Plan: Quarantine Protocols ☒ ☐ ☐ This policy outlines the responsibilities of probation and medical staff. Wellpath Humboldt County California Juvenile Policies and Procedures Reference # 70740, Section 6.3 and 6.7 Disposition (Treatment) of youth post-screening. (e) Coordination with public and private community- based resources for follow-up treatment; HCJH Policy 600-19 (e) Coordination with Public and Private community-based resources for follow-up treatment. ☒ ☐ ☐ Wellpath Patient Education Form Wellpath Discharge Instruction Form 7113 7116 Humboldt JH PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Applicable reporting requirements; and, HCJH Policy 600-19 (f) Applicable ☒ ☐ ☐ Reporting Requirements (g) Strategies for handling disease outbreaks. HCJH Policy 600-19 (g) Strategies for handling outbreaks. HCJH Policy 600-19C Coronavirus Response Plan: Preparation Summary ☒ ☐ ☐ Wellpath Humboldt County California Juvenile Policies and Procedures Reference # 70740, Section 6.7 Disposition of Screening and Evaluation-Procedures for housing and treatment. The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency continues to follow current and identified by the local health officer and currently ☒ ☐ ☐ updated Wellpath, Public Health and CDC recommended public health interventions. guidelines for the youth population. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) HCJH Policy 600-19 (d) Treatment responsibilities during Detention The health administrator, in cooperation with the facility administrator, shall develop policy and ☒ ☐ ☐ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE The youth’s personal clothing, undergarments and footwear may be substituted for the institutional ☐ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☐ ☐ ☒ tears. 7113 7116 Humboldt JH PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The standard issue of climatically suitable clothing ☐ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☐ ☐ ☐ 500, I-1, (2) Outer garments; ☐ ☐ ☐ (3) New non-disposable underwear which shall remain with the youth throughout their stay, ☐ ☐ ☐ and; (4) Undergarments, that are freshly laundered and ☐ ☐ ☐ free of stains, including tee shirts and bras. (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried completely in a mechanical dryer or other ☐ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☐ ☐ ☐ 1482 CLOTHING EXCHANGE 1007.01, Page 1, Paragraph 1 and 2 The facility administrator shall develop and implement written policies and site-specific procedures for the 1007.02 cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING 1007.01, Page 2, Paragraph 1 There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7113 7116 Humboldt JH PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☐ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☐ ☐ ☐ (b) Toothpaste; ☐ ☐ ☐ (c) Soap; ☐ ☐ ☐ (d) Comb; ☐ ☐ ☐ (e) Shaving implements; ☐ ☐ ☐ (f) Deodorant; ☐ ☐ ☐ (g) Lotion; ☐ ☐ ☐ (h) Shampoo; and, ☐ ☐ ☐ (i) Post-shower conditioning hair products. ☐ ☐ ☐ Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☐ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE 1007.02 Showers There shall be written policies and site specific procedures developed and implemented by the facility 1008.03 Oral Hygiene administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7113 7116 Humboldt JH PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1487 SHAVING 1008.02 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) \ 1008.01 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☐ ☐ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Clean laundered, suitable bedding and linens, in good ☐ ☐ ☐ repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☐ ☐ ☐ regulations; (b) One pillow and a pillow case unless provided for in ☐ ☐ ☐ (a) above; (c) One mattress cover and a sheet or two sheets; ☐ ☐ ☐ (d) One towel; and, ☐ ☐ ☐ (e) One blanket or more, up on request ☐ ☐ ☐ 1501 BEDDING LINEN EXCHANGE 1007.01 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ 1007.01 7113 7116 Humboldt JH PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE 1003.01 The facility administrator shall develop and implement 1003.02 written policies and site-specific procedures for the 1009.06 maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7113 7116 Humboldt JH PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7113 7116 Humboldt JH PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7113 and 7116 FACILITY NAME: Humboldt County Juvenile Hall and New Horizons Program FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): X FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 4, 2021 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth X pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; A weapons storage locker is located in the X Sallyport. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; There are two holding rooms in the intake area for In each juvenile hall, camp and ranch, space used for the X youth. reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X There is an ADA shower area in the intake area. 4. A secure vault or storage space for youth, valuables; Youth clothing and personal items are stored in X individual bins within the intake area in a locked storage room. 5. Telephone accessible to youth; and The agency has a cordless telephone available to X youth in the intake area. 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the youth access to a toilet, X wash basin and drinking fountain; 7113 7116 Humboldt JH PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action The living unit is large and contains 3 separate if needed. In juvenile halls, the number of youth housed in a space areas in one open space: a TV area with living unit shall not exceed 30. large chairs (15) and two rocking chairs; a game X table area with seating for 17 youth (includes wheelchair access); and a game area with a fuse ball table, air hockey table and ping pong table. In total, there is enough seats for 34 youth. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. There are 6 single rooms, one of which is ADA Single occupancy sleeping rooms shall provide the X accessible. following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. There are 12 double occupancy rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 7113 7116 Humboldt JH PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section 1230.2. Youth use the toilets in their rooms. Wash basins, X drinking fountains and showers are in the dayroom area. 1230.1.11 Physical activity and recreation areas. The agency will utilize the dayroom and Multi- Indoor/outdoor physical activity and recreation areas shall purpose Room for indoor recreation and large be designed as follows: muscle activities when weather prohibits using the 1. Minimum indoor outdoor recreation space for facility outdoor space which will be completed in Phase X capacity: 40 or less is 9,000 square feet; 41-274 is 225 Two of the project. square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size The facility is using an outdoor parking/driveway and equipped in such a manner to allow compliance with area temporarily to complete outdoor activities Title 15, Section 1371, which requires at least one hour per X pending the completion of Phase Two of the day of outdoor activity for each detained youth. project which includes applicable outdoor recreation space. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 7113 7116 Humboldt JH PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work There are two classrooms off of the living unit, X area and a minimum of 28 square feet of floor space per one for 20 students and one for 15 students. minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 7113 7116 Humboldt JH PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. The facility has lockable storage in the Medical Provide lockable storage space for medical supplies and X Office suite and in the Med Pass room near the pharmaceutical preparations as specified by Title 15, living units. Section 1438. 1230.1.16 Dining areas. The youth will consume meals in the Multi- Dining areas in juvenile facilities shall contain a minimum X purpose room adjacent to the kitchen. of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. The storage of youth personal property is adjacent One or more storage rooms shall be provided to X to the Intake area. accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, supplies and activity equipment. There are 3 separate storage areas in the facility X for these items. 1230.1.19 Personal storage. The storage of youth personal property is adjacent Each youth in a juvenile facility shall be provided with a X to the Intake area. minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. There are 3 storage areas for this type of In all juvenile facilities, a secure area shall be provided for equipment. X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. There is a janitor’s closet off of the laundry room. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 7113 7116 Humboldt JH PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. There is one no-contact interview room near the X Confidential interview rooms shall contain a minimum of 60 Multi-Purpose Room. square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7113 7116 Humboldt JH PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. The facility has two small group program rooms, a All juvenile facilities shall include adequate space for X Multi-Purpose Room, a large dayroom and specific programs in addition to recreation and exercise outdoor recreation space (Phase Two). areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be There are 5 showers, one of which is ADA X provided with tempered water. accessible. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. 7113 7116 Humboldt JH PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 7113 7116 Humboldt JH PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7113 7116 Humboldt JH PHY 20-22 - 9 - J456 PHY 98 01 03 09 14 18 dot JUVENILE DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7113 and 7116 FACILITY: Humboldt County Juvenile Hall and New Horizons Program TYPE: JH RC: 30 (24 JH and 6 NH) FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 4, 2020 ROOMS EACH ROOM Cell Applicabl # EACH CELL Total DIMENSIONS FIXTURES* Location Type e Cells # RC RC (L x W x H) T U W F S Standards Beds Intake/Booking Intake 1 Holding 2009 1 ADA (1) (1) 12’8”x7’4”x8’2” 1 1 1 Intake 2 Holding 2009 1 (1) (1) 10’8”x7’4”x8’2” 1 1 1 Intake 3 Property 2009 1 (0) (0) 11’11”x10’8”x8’2” 1 1 1 1 Storage Note: There is one contact visiting room in Intake/Booking that is being used as an office for the facility assigned Behavior Health staff/Deputy Probation Officer who responds to new bookings. There is one (1) no-contact visiting space in Intake/Booking, however, it is noted visiting will take place in the multi-purpose area. Cell # #A-Argentina ADA 2009 1 1 1 1 13’4” x 8’4” 1 1 1 #B-Bahamas Single 2009 1 1 1 1 13’4” x 6’8” 1 1 1 #C-Caribbean Double 2009 1 2 2 2 13’4” x 8’8” 1 1 1 #D-Dublin Double 2009 1 2 2 2 13’4” x 8’8” 1 1 1 #E-Ecuador Single 2009 1 1 1 1 13’ x 6’8” 1 1 1 #F-Fiji Single 2009 1 1 1 1 13’ x 6’*” 1 1 1 #G-Greece Double 2009 1 2 2 2 13’ x 8’8” 1 1 1 #H-Honolulu Double 2009 1 2 2 2 13’ x 8’8” 1 1 1 #I-Italy Double 2009 1 2 2 2 13’ x 8’8” 1 1 1 #J-Juno Double 2009 1 2 2 2 13’ x 8’8” 1 1 1 #K-Kenya Double 2009 1 2 2 2 13’ x 8’8” 1 1 1 #L-London Double 2009 1 2 2 2 13’ x 8’8” 1 1 1 #M-Madagascar Single 2009 1 1 1 1 13’ x 6’8” 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7113 7116 Humboldt JH LASE 20-22 - 1 - ROOMS EACH ROOM Cell Applicabl # EACH CELL Total DIMENSIONS FIXTURES* Location Type e Cells # RC RC (L x W x H) T U W F S Standards Beds #N-Naples Single 2009 1 1 1 1 13’ x 6’8” 1 1 1 #O-Osaka Double 2009 1 2 2 2 13’8” x 8’8” 1 1 1 #P-Paris Double 2009 1 2 2 2 13’8” x 8’8” 1 1 1 #Q-Quebec Double 2009 1 2 2 2 13’8” x 8’8” 1 1 1 #R-Rio Grande Double 2009 1 2 2 2 13’8” x 8’4” 1 1 1 Living Area Dayroom 2009 84’5” x 43’8” 2 5 Note: The day room is 3627 square feet, less the control station. Youth use this space for indoor recreation activities. There is 1 ADA shower. Multi- 2009 31’11” x 37’4” purpose 2 2 Room Note: The multi-purpose space is 1184 square feet and used for dining, indoor recreation, large muscle exercise (in the event of inclement weather), and in person visiting. Classroom 2009 30’ x 30’3” Von Humboldt 1 1 Classroom Classroom 2009 30’ x 18’10” Antoinette 1 1 Martin Classroom Note: The facility has two classrooms with the intent to use Von Humboldt as the main setting. Antoinette Martin will be used for Special Education Instruction and individual learning. There is sufficient classroom space, 900 square feet for 20 students in Von Humboldt; and 560 square feet, sufficient for 15 students, in Antoinette Martin. Both are just off the dayroom. Program 2009 13’ x 9’9” Lehman Program Space Unit Program 2009 11’3” x 11’3” Brazil Program Space Unit Note: The facility has two program areas for small group or individual counseling/treatment. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7113 7116 Humboldt JH LASE 20-22 - 2 -