Imperial County (2018-2020 inspection cycle)

July 27, 2020 Dan Prince, Chief Probation Officer Imperial County Probation Department 324 Applestill Road El Centro, CA 92243 RE: IMPERIAL COUNTY 2018/2020 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 Dear Chief Prince: On 6/22/2020, pursuant to Welfare and Institutions Code sections 209 BSCC staff completed the virtual 2018/2020 Biennial Inspection of the Imperial Probation Department Juvenile Hall via a desk audit. To prepare for this inspection, a pre-inspection briefing was held 4/11/2019. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. Due to the coronavirus pandemic and the issuance of statewide and local shelter-in-place orders, BSCC staff were prohibited from traveling and unable to complete on-site inspections from March 16 through June 30, 2020, the end of the 2018/2020 biennial inspection cycle. BSCC staff conducted virtual inspections via desk audit of all facilities originally scheduled for inspection during this time. Desk audits are comprised of a comprehensive review of all applicable policies and procedures and documentation made available by your Department. BSCC staff intend to conduct comprehensive on-site inspections of all local detention facilities as soon as travel restrictions are lifted. Documentation reviewed for this desk audit consisted of: • Title 15 section 1313 County inspection and Evaluation of Building and Grounds • Title 15 section 1320 Appointment and Qualifications (Chief Prince memo) • Title 15 section 1321 Staffing (Reviewed two (2) months of staffing schedules) 7126 Imperial JH 18-20 July 27, 2020 Dan Prince, Chief Probation Officer 2 • Title 15 section 1325 Fire Safety Plan (Monthly fire and life safety inspections and Fire drills) • Title 15 section 1326 Security Reviews (2019 and 2020) • Title 15 section 1327 Emergency Procedures (Staff annual emergency procedure review) • Title 15 section 1328 Safety Checks (March 2020 and January 2019) • Title 15 section 1371 Programs, Recreation, and Exercise (Annual written review of facility programs) The BSCC inspection report consists of this transmittal letter and the attached Title 15 Procedures checklist. We are including the PHY and LASE for your information only; your staff indicated that there were no changes to the physical plant since the previous inspection. Compliance is indicated by policy and/or documentation review. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information used to determine compliance. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Juvenile Hall. As indicated above, compliance is based upon virtual inspection. No corrective action is required at this time. We want to thank you and your staff for their time and assistance in completing this inspection. Facility Manager Eloy Verdugo was helpful in coordinating this inspection. Facility Manager Verdugo assisted at each step by clarifying processes, answering questions and providing supporting documentation. This concludes the 2018/2020 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at Craigus.thompson@bscc.ca.gov or call (916) 621- 2852 if you have any questions. Title 24, CCR, Physical Plant Standards Due to COVID-19 travel restrictions BSCC staff conducted virtual inspection via desk audit of Imperial County Juvenile Hall and was unable to conduct a Title 24 review. The attached PHY and LASE reflects the 2016-2018 on-site inspection. Facility Manager Eloy Verdugo reports no changes to the facility during the 2018-2020 inspection cycle. The rated capacity remains 72 youth. 7126 Imperial JH 18-20 July 27, 2020 Dan Prince, Chief Probation Officer 3 Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non- compliance were noted. Sincerely, Craigus Thompson, Sr. Field Representative Facilities Standards and Operations Division Enclosures cc: Chair, Imperial County Board of Supervisors* Chief Administrative Officer, Imperial County* Presiding Judge, Imperial County Juvenile Court* Chair, Imperial County Juvenile Justice Commission* Eloy Verdugo, Facility Manager *Copies of full inspection are available upon request or are available online at www.bscc.ca.gov. 7126 Imperial JH 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7126 FACILITY NAME: Imperial County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Eloy Verdugo, Facility Manager FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 22, 2020 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by Completed 12/10/2019 X the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire Completed 11/16/2018 clearance as required by Health and Safety Code X Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Med/MH completed 11/20/2019 Health and Safety Code Section 101045; X 2020 Environmental and Nutritional inspections are pending due to COVID-19 restrictions. (D) County superintendent of schools on the adequacy Completed by Jesse Sanchez, Principal- of educational services and facilities as required in X Brawley Union High School on 10/23/2019. Section 1370; (E) Juvenile court as required by Section 209 of the Completed on 8/28/2019 by Judge Brook X Welfare and Institutions Code Anderholt. (F) Juvenile Justice Commission as required by Section Completed on 8/28/2019 229 of the Welfare and Institutions Code or X Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7126 Imperial JH PRO 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Policy and Procedure Section 105 BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s The elements of this regulation are covered certification letter confirming that all elements of in the Chief Dan Prince memo, dated May 20, 2019. regulation are met. (a) Appointment X In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications X Policy Section 105 Each facility shall: (1) recruit and hire employees who possess knowledge, Policy Section 105 skills and abilities appropriate to their job X classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy Section 105 examination including tuberculosis screening test X and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy Section 105 X and training requirements adopted by the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy Section 105 employee, and psychological examination in X accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Policy Section 105 employees of the facility, who may be present at the facility, shall have such clearance and qualifications X as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Policy and Procedure Section 102 X Each juvenile facility shall: a) have an adequate number of personnel sufficient to Policy Section 102 carry out the overall facility operation and its programming, to provide for safety and security of X Compliance with this regulation is based on review of policy and procedure manual and youth and staff, and meet established standards and staffing schedules. regulations; b) ensure that no required services shall be denied Policy and Procedure Section 102 X because of insufficient numbers of staff on duty absent exigent circumstances; 7126 Imperial JH PRO 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) have a sufficient number of supervisory level staff to Policy Section 102 ensure adequate supervision of all staff members; X A Supervisor is identified on the daily shift rosters. d) have a clearly identified person on duty at all times Policy Section 102 who is responsible for operations and activities and A Supervisor is assigned to each shift. In the has completed the Juvenile Corrections Officer Core X Supervisor’s absence, a “Lead” officer is Course and PC 832 training; identified on the roster and assumes the Supervisor’s role. e) have at least one staff member present on each living Policy Section 102 unit whenever there are youth in the living unit; X Per policy and procedure manual staff is always present in occupied housing units. f) have sufficient food service personnel relative to the Policy Section 102 number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen X supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, Policy Section 102 medical, dental, mental health, building maintenance, transportation, control room, facility X security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide Policy Section 102 continuous wide-awake supervision of youth, Daily schedules were reviewed to verify subject to temporary variations in staff assignments X compliance with this regulation. to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Policy and Procedure Section 102 (A) during the hours that youth are awake, one wide- Juvenile Hall population at the time of the awake youth supervision staff member on duty for X desk audit was one (1) male youth. Review each 10 youth in detention; of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their Policy Section 102 room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth in detention; 7126 Imperial JH PRO 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff Policy Section 102 members on duty at all times, regardless of the number of youth in detention, unless an X arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty Policy Section 102 X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other Policy Section 102 duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- Non-applicable staff ratio) (A) during hours that youth are awake, one wide-awake X This facility is not a Special Purpose Juvenile Hall. The balance of this regulation youth supervision staff member is on duty for each has been deemed not applicable. 10 youth in detention; (B) during the hours that youth are confined to their room Non-applicable for the purpose of sleeping, one wide-awake youth X supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Non-applicable members on duty at all times, regardless of the X number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty Non-applicable X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other Non-applicable duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Non-applicable (A) during the hours that youth are awake, one wide- awake youth supervision staff member on duty for X This facility is not a Camp. The balance of this regulation has been deemed not each 15 youth in the camp population; applicable. (B) during the hours that youth are confined to their Non-applicable room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth present in the facility; 7126 Imperial JH PRO 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff Non-applicable members on duty at all times, regardless of the X number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty Non-applicable X who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio Non-applicable required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the X function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Non-applicable duties such as administration, supervision of personnel, academic or trade instruction, clerical, X farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Policy and Procedure Section 105 ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth X A policy specific checklist is completed, and supervision staff member shall be properly oriented staff sign off on all aspects of training as they to their duties, including: receive it, including extra help staff. (1) youth supervision duties; X Policy Section 105 (2) scope of decisions they shall make; X Policy Section 105 (3) the identity of their supervisor; X Policy Section 105 (4) the identity of persons who are responsible to Policy Section 105 X them; (5) persons to contact for decisions that are beyond Policy Section 105 X their responsibility; and (6) ethical responsibilities. X Policy Section 105 (b) Prior to assuming any responsibility for the Policy Section 105 supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of All staff completes 40 hours of orientation X facility-specific orientation, including: training prior to assuming supervision of youth. This regulation was verified through a review of staff training files. (1) individual and group supervision techniques; X Policy Section 105 (2) regulations and policies relating to discipline and Policy Section 105 rights of youth pursuant to law and the X provisions of this chapter; (3) basic health, sanitation and safety measures; X Policy Section 105 (4) suicide prevention and response to suicide Policy Section 105 X attempts (5) policies regarding use of force, de-escalation Policy Section 105 techniques, chemical agents, mechanical and X physical restraints; 7126 Imperial JH PRO 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) review of policies and procedures referencing Policy Section 105 X trauma and trauma-informed approaches; (7) procedures to follow in the event of Policy Section 105 X emergencies; (8) routine security measures, including facility Policy Section 105 X perimeter and grounds; (9) crisis intervention and mental health referrals to Policy Section 105 X mental health services; (10) documentation; and X Policy Section 105 (11) fire/life safety training X Policy Section 105 (c) Prior to assuming sole supervision of youth, each Policy Section 105 youth supervision staff member shall successfully complete the requirements of the Juvenile X All full-time detention officers have attended Corrections Officer Core Course pursuant to Penal Corrections Officer Core training. Code Section 6035. (d) Prior to exercising the powers of a peace officer Policy Section 105 youth supervision staff shall successfully complete X training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy and Procedure section 705.1 Whenever there is a youth in a juvenile facility, there Review of documentation indicates that all shall be at least one wide awake person on duty at all X youth supervisory staff receive site-specific times who meets the training standards established by the life safety training during orientation. Also, Board for general fire and life safety which relate all full-time employees receive fire and specifically to the facility. safety training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL Policy and Procedure Sections 100, 101, 103, All facility administrators shall develop, publish, and 107 and 112 implement a manual of written policies and procedures that address, at a minimum, all regulations that are County of Imperial Juvenile Detention applicable to the facility. Such a manual shall be made Facility Policy, Procedures and Operations available to all employees, reviewed by all employees, Manual was provided prior to the date of X and shall be administratively reviewed at a minimum desk audit. The manual was administratively every two years, and updated, as necessary. Those reviewed by Eloy Verdugo, Facility Manager records relating to the standards and requirements set on May 26, 2020. forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Policy Section 101 communications and a description of job X classifications; (b) responsibility of the probation department, purpose Policy Section 100 of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention X Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; X Policy Section 103 7126 Imperial JH PRO 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) initial orientation and training program for Policy Section 105 X employees; (e) initial orientation, including safety and security Policy Section 112 issues and anti-discrimination policies, for support X staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Policy Section 107 X communication system to ensure: (1) efficient operation of the juvenile facility; X Policy Section 107 (2) legal and proper care of youth; X Policy Section 107 (3) maintenance of individual youth's records; X Policy Section 107 (4) supply of information to the juvenile court and Policy Section 107 X those authorized by the court or by the law; and, (5) release of information regarding youth. X Policy Section 107 (g) ethical responsibilities; X Policy Section 105 (h) trauma-informed approaches; X Policy Section 105 (i) culturally responsive approaches; X Policy Section 105 (j) gender responsive approaches; X Policy Section 105 (k) a non-discrimination provision that provides that all Policy and Procedure cover page youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy Section 305 chemical agents related security devices, and X weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy Section 201, 800 Cal eligibility information and enrollment of eligible X youth; and, (n) establishment of a policy that prohibits all forms of Policy Section 202.2 sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any X retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy and Procedure Section 705.1 The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with X the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: 7126 Imperial JH PRO 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) a fire prevention plan to be included as part of the Policy Section 705.1 X manual of policy and procedures; b) monthly fire and life safety inspections by facility Policy Section 705.1 staff with two- year retention of the inspection record; All monthly fire and life safety inspections X for the current inspection cycle were reviewed and verified during this desk audit inspection. c) fire prevention inspections as required by Health Policy Section 705.1 X and Safety Code Section 13146.1(a) and (b); d) an evacuation plan; X Policy Section 705 e) documented fire drills not less than quarterly; Policy Section 705.1 X All fire drills for the current inspection cycle were reviewed and verified during this desk audit inspection. f) a written plan for the emergency housing of youth in Policy Section 705.1 X the case of fire; and, g) development of a fire suppression pre-plan in Policy Section 705.1 X cooperation with the local fire department. 1326 SECURITY REVIEW The Security Review was completed by Facility Manager Eloy Verdugo on Each facility administrator shall develop policies and 2/14/2019. procedures to annually review, evaluate, and document X security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Policy and Procedure Sections 700-711 The facility administrator shall develop facility-specific X policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; X Policy Section 701 (b) civil disturbance, active shooter and terrorist attack; Policy Section 711 / active shooter and X terrorist attack is currently being worked on. (c) fire and natural disasters; X Policy Section 705, 703, 704 (d) periodic testing of emergency equipment; X Policy 705.1 (e) emergency evacuation of the facility; and X Policy Section 705 (f) a program to provide all youth supervision staff Review of documentation (staff with an annual review of emergency procedures. X acknowledgement forms) provided revealed compliance with this regulation. 7126 Imperial JH PRO 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Policy and Procedure Section 300 The facility administrator shall develop and implement Review of safety checks from the months of policy and procedures that provide for direct visual January 2019 and March 2020 revealed observation of youth at a minimum of every 15 minutes, compliance with this regulation. Review also at random or varied intervals during hours when youth revealed safety checks are completed in are asleep or when youth are in their rooms, confined in random and varied intervals throughout the X holding cells or confined to their bed in a dormitory. day. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 1329 SUICIDE PREVENTION PLAN Policy and Procedure Section 707 The facility administrator, in collaboration with the Compliance with this regulation is based healthcare and behavioral/mental health administrators, shall plan and implement written policies and solely on review of policy and procedure procedures which delineate a Suicide Prevention Plan. X manual. Desk audit review of Suicide The plan shall consider the needs of youth experiencing Prevention Plan policy and procedures past or current trauma. Suicide prevention responses revealed compliance with this regulation. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Policy Section 707 Section 1322, Youth Supervision Staff X Orientation, and Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Policy Section 707 Precautionary Protocols X (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform Policy Section 707 X intake processes shall be trained in screening youth for risk of suicide. (3) All youth who have been identified during Policy Section 707 the intake screening process to be at risk of X suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed Policy Section 707 X to ensure the youth’s safety pending the behavioral/mental health assessment. (c) Referral process to behavioral/mental health X Policy Section 707 staff for assessment and/or services. (d) Procedures for monitoring of youth identified X Policy Section 707 at risk for suicide. (e) Safety Interventions 7126 Imperial JH PRO 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Procedures to address intervention Policy Section 707 protocols for youth identified at risk for X suicide which may include, but are not limited to: A. Housing consideration X Policy Section 707 B. Treatment strategies including Policy Section 707 X trauma-informed approaches (2) Procedures to instruct youth supervision Policy Section 707 staff how to respond to youth who exhibit X suicidal behaviors. (f) Communication Policy Section 707 (1) The intake process shall include communication with the arresting officer X and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current Policy Section 707 information sharing about youth at risk for X suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Policy Section 707 Suicides or Attempts X (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy Section 707 X staff. (3) Process for a debriefing event with affected Policy Section 707 X youth. (h) Documentation Policy Section 707 (1) Documentation processes shall be X developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Policy Section 707 the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety X of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy and Procedure Section 109 Each facility shall submit to the Board a letter of No legal action reported this inspection X notification on each legal action, pertaining to conditions cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. X 7126 Imperial JH PRO 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR Policy and Procedure Section 708 INJURY OF A YOUTH WHILE DETAINED (1) Death of a Youth. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental X health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Policy Section 708 facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a X youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Policy Section 708 Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A X copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Policy Section 708 the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the X provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy Section 708 (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary X parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy and Procedure Section 214 Each juvenile facility shall submit required population X and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 7126 Imperial JH PRO 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1343 JUVENILE FACILITY CAPACITY Policy and Procedure Section 210 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than X fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy and Procedure Section 200 The facility administrator shall develop and implement written policies and procedures for admittance of youth Compliance with this regulation is based that emphasize respectful and humane engagement with solely on review of policy and procedure youth, and reflect that the admission process may be manual. Desk audit review of Admittance X traumatic to youth who may have already experienced Procedures policy and procedures revealed trauma. Policies shall be trauma-informed, culturally compliance with this regulation. relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Policy Section 200 (1) Access to two free phone calls within one hour X of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; X Policy Section 200 (3) Documented secure storage of personal Policy Section 200 X belongings; (4) Offer of food upon arrival; X Policy Section 200 (5) Screening for physical and behavioral health Policy Section 200 X and safety issues, intellectual or developmental disabilities; (6) Screening for physical and developmental Policy Section 200 X disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Policy Section 200, 201 Developmentally Disabled for youth that are X suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. X Policy Section 200 (b) juvenile hall administrators shall establish written Policy Section 200 criteria for detention that considers the least X restrictive environment. The facility utilizes the DRAI at Intake. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that advise the youth of the estimated length of X stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Policy Section 200 that advise any committed youth of the estimated X length of his/her stay. 7126 Imperial JH PRO 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL Policy and Procedure Section 200.2 ABUSE The facility administrator shall develop and implement Compliance with this regulation is based written policies and procedures to reduce the risk of solely on review of policy and procedure X sexual abuse by or upon youth. The policy shall require manual. Desk audit review of Screening for facility staff to assess each youth within 72 hours of the Risk of Sexual Abuse policy and admission based on the following information: procedures revealed compliance with this regulation. (a) Prior sexual victimization or abusiveness; X Policy Section 200.2 (b) Gender nonconforming appearance or manner; Policy Section 200.2 or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the X youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; X Policy Section 200.2 (d) Age; X Policy Section 200.2 (e) Level of emotional and cognitive development; X Policy Section 200.2 (f) Physical size and stature; X Policy Section 200.2 (g) Mental illness or mental disabilities; X Policy Section 200.2 (h) Intellectual or developmental disabilities; X Policy Section 200.2 (i) Physical disabilities; X Policy Section 200.2 (j) The youth’s perception of vulnerability; and, X Policy Section 200.2 (k) Any other specific information about the Policy Section 200.2 individual youth that may indicate heightened X needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy Section 200.2 conversations with the youth during the admittance process, medical and behavioral health screenings; X during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy Section 200.2 controls on the dissemination of information within the facility relative to responses received pursuant to this X assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy and Procedure Section 203 The facility administrator shall develop and implement Compliance with this regulation is based written policies and procedures for release of youth X solely on review of policy and procedure from custody which provide for: manual. Desk audit review of Release Procedures policy and procedures revealed compliance with this regulation. (a) verification of identity/release papers; X Policy Section 203 (b) return of personal clothing and valuables; X Policy Section 203 (c) notification to the youth's parents or guardian; X Policy Section 203 7126 Imperial JH PRO 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) notification to the facility health care provider in Policy Section 203 accordance with Sections 1408 and 1437 of these X regulations, for coordination with outside agencies; and, (e) notification of school staff; X Policy Section 203 (f) notification of facility mental health personnel. X Policy Section 203 The facility administrator shall develop and implement Policy Section 203 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry X services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Policy Section 203 written policies and procedures for the furlough of X youth from custody. 1352 CLASSIFICATION Policy and Procedure Section 400 The facility administrator shall develop and implement Compliance with this regulation is based written policies and procedures on classification of solely on review of policy and procedure youth for the purpose of determining housing placement manual. Desk audit review of Classification in the facility. X policy and procedures revealed compliance with this regulation. Such procedures shall: The facility intake staff uses the Detention Risk Assessment Instrument (DRAI) and the MAYSI to assist in classification. (a) provide for the safety of the youth, other youth, Policy Section 400 facility staff, and the public by placing youth in the appropriate, least restrictive housing and program X settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy Section 400 X the facility; (c) provide that a youth shall be classified upon Policy Section 400 admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, X legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Policy Section 400 including provisions that consider the level of X supervision and the youth's behavior while in custody; and, 7126 Imperial JH PRO 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth Policy Section 400 from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, X gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Policy Section 400 bisexual, transgender, questioning or intersex X identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy Section 219 The facility administrator shall develop written policies Compliance with this regulation is based and procedures ensuring respectful and equitable X solely on review of policy and procedure treatment of transgender and intersex youth. The manual. Desk audit review of Transgender policies shall provide that: and Intersex Youth policy and procedures revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender Policy Section 219 identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the X use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy Section 219 themselves in a manner consistent with their gender X identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Policy Section 219 that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons X for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7126 Imperial JH PRO 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that transgender Policy Section 219 and intersex youth have access to medical and X behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy Section 219 necessary security considerations and physical plant, facility staff shall make every effort to ensure X the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy Section 219 youth for the purpose of determining the youth’s X anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Facility is currently working on updating orientation that includes staff training on The facility administrator shall develop and implement various changes. written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with X video orientation if feasible. Provision shall be made to provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and X disciplinary procedures; (b) facility’s system of positive behavior interventions and supports, including behavior expectations, incentives that youth will receive for complying X with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual X harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; X (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the X name of the person or position designated to resolve the issue; (f) access to legal services and information on the court X process; (g) access to routine and emergency health and mental X health care; (h) access to education, religious services, and X recreational activities; 7126 Imperial JH PRO 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) housing assignments; X (j) opportunity for personal hygiene and daily showers X including the availability of personal care items (k) rules and access to correspondence, visits and X telephone use; (l) availability of reading materials, programming, and X other activities; (m) facility policies on the use of force, use of restraints, X chemical agents and room confinement; (n) immigration legal services; X (o) emergencies including evacuation procedures; X (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and X harassment by other youth and staff; (q) availability of services and programs in a language X other than English if appropriate; (r) the process for requesting different housing, X education, programming and work assignments; (s) a process for which parents/guardians receive Youth Handbook information regarding the youth’s stay in the facility that at a minimum includes answers to Parents are notified of youth information X frequently asked questions and provides contact during the intake process. Parents are also information for the facility, medical, school and referred to the Probation county’s website for mental health; and, information. (t) a process by which youth may request access to Youth Handbook Title 15 Minimum Standards for Juvenile Facilities. X Copies of Title 15 are located in the Control Center and available to youth upon request. 1354 SEPARATION Policy and Procedure Section 401 The facility administrator shall develop and implement written policies and procedures that address: Compliance with this regulation is based solely on review of policy and procedure X manual. Desk audit review of Separation policy and procedures revealed compliance with this regulation. (a) separation of youth for reasons that include, but are Policy Section 401 not be limited to, medical and mental health X conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy Section 401 X trauma-informed care. (c) separated youth shall not be denied normal Policy Section 401 privileges available at the facility, except when X necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy Section 401 X Title 15 Section 1390 shall apply. 7126 Imperial JH PRO 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) when separation results in room confinement, the Policy Section 401 separation shall occur in accordance with Welfare X and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy Section 401 of separated youth to determine if separation X remains necessary. 1354.5 ROOM CONFINEMENT Policy and Procedure Section 402 (a) The facility administrator shall develop and Compliance with this regulation is based implement written policies and procedures solely on review of policy and procedure addressing the confinement of youth in their room X manual. Desk audit review of Room that are consistent with Welfare and Institutions Confinement policy and procedures revealed Code Section 208.3. The placement of a youth in compliance with this regulation. room confinement shall be accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before Policy Section 402 other, less restrictive, options have been attempted and exhausted, unless attempting X those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy Section 402 X purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the Policy Section 402 extent that it compromises the mental and X physical health of the youth. (b) A youth may be held up to four hours in room Policy Section 402 confinement. After the youth has been held in room X confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. X Policy Section 402 (2) Consult with mental health or medical staff. X Policy Section 402 (3) Develop an individualized plan that includes Policy Section 402 the goals and objectives to be met in order to X reintegrate the youth to general population. (4) If room confinement must be extended beyond Policy Section 402 X four hours, staff shall do each of the following: (A) Document the reasons for room Policy Section 402 confinement and the basis for the extension, the date and time the youth was X first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Policy Section 402 includes the goals and objectives to be met X in order to integrate the youth to general population. 7126 Imperial JH PRO 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Obtain documented authorization by the Policy Section 402 facility superintendent or his or her X designee every four hours thereafter. (5) This section is not intended to limit the use of Policy Section 402 single-person rooms or cells for the housing of X youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Policy Section 402 X in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy Section 402 conflict with any law providing greater or X additional protections to youth. (8) This section does not apply during an Policy Section 402 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an X imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy Section 402 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth X is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Policy and Procedure Section 201 PLAN Compliance with this regulation is based The facility administrator shall develop and implement solely on review of policy and procedure written policies and procedures for assessment and case manual. Desk audit review of Institutional planning. Assessment and Plan policy and procedures X revealed compliance with this regulation. The facility utilizes the Positive Achievement Change Tool (PACT) from Assessments.com for their Risk Assessment Case Plan. 7126 Imperial JH PRO 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Assessment: Policy Section 201 The assessment is based on information collected All supervision staff are trained in during the admission process with periodic review, Motivational Interviewing including the which includes the youth's risk factors, needs and X setting of goals and progress on attaining strengths including, but not limited to, established goals. identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy Section 201 (1) A case plan shall be developed for each youth X held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Policy Section 201 X limited to, written documentation that provides: (A) objectives and time frame for the resolution Policy Section 201 X of problems identified in the assessment; (B) a plan for meeting the objectives that Policy Section 201 includes a description of program resources X needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy Section 201 X the objectives, including periodic review and discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Policy Section 201 subject to existing resources, shall be developed X for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Policy Section 201 plan, including the transition plan, shall be X developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Policy and Procedure Section 504 SERVICES Compliance with this regulation is based The facility administrator shall develop and implement solely on review of policy and procedure X written policies and procedures ensuring the availability manual. Desk audit review of Counseling of appropriate counseling and casework services for all and Casework Services policy and youth. Policies and procedures shall ensure: procedures revealed compliance with this regulation. (a) youth will receive assistance with needs or concerns X Policy Section 504 that may arise; (b) youth will receive assistance in requesting contact Policy Section 504 with parents, other supportive adults, attorney, X clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources X Policy Section 504 to meet the youth’s needs. 7126 Imperial JH PRO 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Policy and Procedure Section 206 The facility administrator, in cooperation with the Compliance with this regulation is based responsible physician, shall develop and implement solely on review of policy and procedure written policies and procedures for the use of force, manual. Desk audit review of Use of Force X which may include chemical agents. Force shall never policy and procedures revealed compliance be applied as punishment, discipline, retaliation or with this regulation. treatment. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed Policy Section 206 reasonable and necessary, as defined in Section X 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Policy Section 206 including both physical and non-physical X options and define when those force options are appropriate. (3) describe force options or techniques that are X Policy Section 206 expressly prohibited by the facility. (4) describe the requirements of staff to report any Policy Section 206 X inappropriate use of force, and to take affirmative action to immediately stop it. (5) define a standardized reporting format that Policy Section 206 includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by X supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system X Policy Section 206 for investigating unreasonable use of force. (7) define the role, notification, and follow-up Policy Section 206 procedures required after use of force incidents X for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on Policy Section 206 pregnant youth in accordance with Penal Code X Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force X Policy Section 206 option shall include policies and procedures that: 7126 Imperial JH PRO 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) identify who is approved to carry and/or utilize Policy Section 305 chemical agents in the facility and the type, size X and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Policy Section 305 there is an imminent threat to the youth’s safety X or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Policy Section 305 timelines for decontamination from chemical agents. This shall include that youth who have X been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Policy Section 305 procedures required after use of force incidents X involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident Policy Section 305 of use of chemical agents, including the reasons for which it was used, efforts to de-escalate X prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Policy Section 305 which require that agencies provide initial and X regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health Policy Section 305 X conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of X Policy Section 305 application. (3) signs or symptoms that should result in Policy Section 305 X immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of X Policy Section 305 Use of Force. (5) physical training force options that may require X Policy Section 305 the use of perishable skills. (6) timelines the facility uses to define regular X Policy Section 305 training. 7126 Imperial JH PRO 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS Non-applicable The facility administrator, in cooperation with the The facility does not use restraints as defined responsible physician and mental health director, shall by this regulation. Youth in restraints for develop and implement written policies and procedures X any reason other than transportation or movement are removed from the facility for for the use of restraint devices. Restraint devices assessment from behavioral health. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Non-applicable who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause X self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Non-applicable discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through X affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Non-applicable handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within X the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Non-applicable of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a X physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Non-applicable retention shall be secured as soon as possible, but no later X than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Non-applicable possible, but in no case longer than four hours from the X time of placement, to assess the need for mental health treatment. 7126 Imperial JH PRO 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Continuous direct visual supervision shall be conducted Non-applicable to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. X Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and X Non-applicable procedures shall address: (a) documentation of the circumstances leading to an X Non-applicable application of restraints. (b) known medical conditions that would Non-applicable X contraindicate certain restraint devices and/or techniques. (c) acceptable restraint devices. X Non-applicable (d) signs or symptoms which should result in X Non-applicable immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation X Non-applicable equipment. (f) protective housing of restrained youth. While in Non-applicable restraint devices, all youth shall be housed alone or X in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. X Non-applicable (h) exercising of extremities. X Non-applicable 1358.5 USE OF RESTRAINT DEVICES FOR Policy and Procedure Section 207 MOVEMENT AND TRANSPORTATION WITHIN Compliance with this regulation is based THE FACILITY. solely on review of policy and procedure The Facility Administrator, in cooperation with the manual. Desk audit review of Use of X responsible physician and behavioral/mental health Restraint Devices for Movement and director, shall develop and implement written policies Transportation Within the Facility policy and and procedures for the use of restraint devices when the procedures revealed compliance with this purpose is for movement or transportation within the regulation. facility that shall include the following: (a) identification of acceptable restraint devices, staff Policy Section 207 X approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of X Policy Section 207 restraints must be documented. (c) an individual assessment of the need to apply Policy Section 207 restraints for movement or transportation that includes consideration of less restrictive X alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. 7126 Imperial JH PRO 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) consideration of safety and security of the facility, Policy Section 207 with a clearly defined expectation that restraint X devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy Section 207 X accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Non-applicable (a) The facility administrator, and where applicable, in The Facility does not utilize a Safety room. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who X present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of Non-applicable X necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or Non-applicable X designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision Non-applicable and documentation of the youth's behavior and X any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the X Non-applicable facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Non-applicable X where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for Non-applicable placement, including attempts to use less X restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be X Non-applicable accomplished in accordance with the following: (1) safety room shall not be used before other less Non-applicable restrictive options have been attempted and X exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. 7126 Imperial JH PRO 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) safety room shall not be used for the purposes of Non-applicable X punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it Non-applicable X compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety Non-applicable room. After the youth has been held in the safety X room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. X Non-applicable (2) consult with mental health or medical staff, X Non-applicable (3) develop an individualized plan that includes the Non-applicable X goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended Non-applicable beyond four hours, staff shall develop an individualized plan that includes the requirements X of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy and Procedure Section 301 The facility administrator shall develop and implement Compliance with this regulation is based written policies and procedures governing the search of X solely on review of policy and procedure youth, the facility, and visitors. Policies and procedures manual. Desk audit review of Searches shall provide that: policy and procedures revealed compliance with this regulation. (a) Searches shall be conducted to ensure the safety and Policy section 301 X security of the facility, public, visitors, youth, and staff. (b) Searches shall be conducted in a manner that Policy section 301 preserves the privacy and dignity of the person X being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy section 301 X searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be X Policy section 301 conducted by a medical professional. (e) Any youth held after a detention hearing shall only Policy section 301 be strip searched with prior approval of a supervisor when there is reasonable suspicion based on X specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. 7126 Imperial JH PRO 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Searches of transgender and intersex youth shall X Policy section 301 comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Policy section 301 are prohibited except in exigent circumstances or X when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy and Procedure Section 308 The facility administrator shall develop and implement Compliance with this regulation is based written policies and procedures whereby any youth may solely on review of policy and procedure appeal and have resolved grievances relating to any manual. Desk audit review of Grievance condition of confinement, including but not limited to policy and procedures revealed compliance health care services, classification decisions, program X with this regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Policy Section 308 X grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file Policy Section 308 the grievance or to deliver the form to any youth X Shift Supervisor checks the confidential lock supervision staff working in the facility; box prior to the end of each shift. (c) resolution of the grievance at the lowest appropriate X Policy Section 308 staff level; (d) provision for a prompt review and initial response Policy Section 308 to grievances within three (3) business days, X grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain Policy Section 308 his/her version of the grievance to a person not X directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by X Policy Section 308 the facility administrator to assist the youth. (e) provision for a written response to the grievance X Policy Section 308 which includes the reasons for the decisions; (f) a system which provides that any appeal of a Policy Section 308 grievance shall be heard by a person not directly X involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Policy Section 308 (10) business days unless circumstances dictate a X longer time frame. The youth shall be notified of any delay; and, 7126 Imperial JH PRO 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) the policy shall provide multiple internal and Policy Section 308 X external methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns of Policy Section 308 parents, guardians, staff or other parties shall be X addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy and Procedure Section 308 A written report of all incidents which result in physical Compliance with this regulation is based harm, use of force, serious threat of physical harm, or solely on review of policy and procedure death of an employee, youth or other person(s) shall be X manual. Desk audit review of Reporting of maintained. Such written record shall be prepared by the Incidents policy and procedures revealed staff and submitted to the facility manager by the end of compliance with this regulation. the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Policy and Procedure Section 309 COLLECT DNA SPECIMENS, SAMPLES, The facility staff do not use force to collect IMPRESSIONS DNA. If ordered by the Court, the assigned (a) Pursuant to Penal Code Section 298.1 authorized PO collects the sample. If the youth refuses, law enforcement, custodial, or corrections he/she is transported to the hospital for this personnel including peace officers, may employ X to be accomplished. reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy Section 309 reasonable force” shall be defined as the force that an objective, trained and competent correctional X employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy Section 309 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented X and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy Section 309 authorization of the supervising officer on duty. The authorization shall include information that X reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7126 Imperial JH PRO 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell Policy Section 309 extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the X agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy and Procedure Section 503 (a) School Programs Compliance with this regulation is based solely on review of policy and procedure The County Board of Education shall provide for the manual. Desk audit review of Education administration and operation of juvenile court Program policy and procedures revealed schools in conjunction with the Chief Probation compliance with this regulation. Officer, or designee pursuant to applicable State laws. The school and facility administrators shall Completed by Jesse Sanchez, Principal- develop and implement written policy and Brawley Union High School on 10/23/2019. procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology X practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7126 Imperial JH PRO 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Policy Section 503 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the X Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy Section 503 program shall be free from discriminatory action. X Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy Section 503 X Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School Policy Section 503 Equivalency Test as approved by the California X Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education X Policy Section 503 and vocational opportunities. (4) Administration of the High School Equivalency Tests Policy Section 503 X as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy Section 503 X who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with Policy Section 503 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that X operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7126 Imperial JH PRO 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of Policy Section 503 classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an X immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy Section 503 (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the X school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Policy Section 503 X decisions made by probation staff that may affect the educational programming of students. (3) Except as otherwise provided by the State Education Policy Section 503 Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set X forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy Section 503 education staff will develop policies and procedures X that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy Section 503 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or X suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy Section 503 afforded an educational program that addresses their X language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy Section 503 X (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: 7126 Imperial JH PRO 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) School progress/school history; X Policy Section 503 (B) Home Language Survey and the results of the State X Policy Section 503 Test used for English language proficiency; (C) Needs and services of special populations as defined Policy Section 503 X by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. X Policy Section 503 (2) Youth will be immediately enrolled in school. Policy Section 503 Educational staff shall conduct an assessment to X determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy Section 503 X education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply with Policy Section 503 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment X scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy Section 503 X (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide Policy Section 503 appropriate credit (full or partial) for course work X completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy Section 503 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies X and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy Section 503 (1) The school and facility administrator should, whenever possible, collaborate with local post- X secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7126 Imperial JH PRO 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Policy and Procedure Section 500 EXERCISE. Compliance with this regulation is based The facility administrator shall develop and implement solely on review of policy and procedure written policies and procedures for programs, X manual. Desk audit review of Programs, recreation, and exercise for all youth. The intent is to Recreation, and Exercise policy and minimize the amount of time youth are in their rooms procedures revealed compliance with this or their bed area. regulation. Juvenile facilities shall provide the opportunity for Policy Section 500 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each X Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy Section 500 exercise may be suspended only upon a written finding X by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall X Policy Section 500 be posted in the living units. There will be a written annual review of the programs, Policy Section 500 recreation, and exercise by the responsible agency to X Completed by Facility Manager Eloy ensure content offered is current, consistent, and Verdugo on 7/24/2020. relevant to the population. (a) Programs. All youth shall be provided with the Policy Section 500 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual X needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7126 Imperial JH PRO 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; Policy Section 500 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; X (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Policy Section 500 opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter X writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy Section 500 X opportunity for at least one hour of large muscle activity each day. The administrator/manager may suspend, for a period not Policy Section 500 to exceed 24 hours, access to recreation and programs. X The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy and Procedure Section 202 The facility administrator shall provide access to There are a variety of religious opportunities religious services and/or religious counseling at least available for all youth. Youth who elect not once each week. Attendance shall be voluntary. A youth X to participate in religious services are offered shall be allowed to participate in an activity outside of alternative programs outside of their rooms. their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; X Policy Section 202 (b) availability of clergy; and, X Policy Section 202 (c) availability of religious diets. X Policy Section 202 7126 Imperial JH PRO 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM Policy Section 211.1 The facility administrator shall develop policies and Compliance with this regulation is based procedures regarding the fair and consistent assignment solely on review of policy and procedure of youth to work programs. Work assigned to a youth X manual. Desk audit review of Work Program shall be meaningful, constructive and related to policy and procedures revealed compliance vocational training or increasing a youth's sense of with this regulation. responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Policy and Procedure Section 501 The facility administrator shall develop and implement Compliance with this regulation is based written policies and procedures for visiting, that include solely on review of policy and procedure provisions for special visits. Youth shall be allowed to manual. Desk audit review of Visiting policy receive visits by parents, guardians or persons standing and procedures revealed compliance with X in loco parentis, and children of youth. Other family this regulation. members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Policy Section 501 the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, X whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Policy Section 501 hours per week. Visits may be supervised, but X conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy Section 501 minimum and/or outside of the regular visiting hours, In addition to the two hours of visiting each shall be accommodated as necessary and within the week, youth in custody for more than 30 discretion of the facility administrator or designee. X days can get longer visits with parents and Family therapy and professional visits shall be the parents can bring in food for the youth. accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy Section 501 X alternative, but not as a replacement, to in-person visiting. 7126 Imperial JH PRO 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1375 CORRESPONDENCE Policy and Procedure Section 209 The facility administrator shall develop and implement Compliance with this regulation is based written policies and procedures for correspondence X solely on review of policy and procedure which provide that: manual. Desk audit review of Correspondence policy and procedures revealed compliance with this regulation. (a) there is no limitation on the volume of mail that youth Policy Section 209 X may send or receive; (b) youth may send two letters per week postage free; X Policy Section 209 (c) youth may correspond confidentially with state and Policy Section 209 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized X facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy Section 209 in (c), may be read by staff only when there is X reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy and Procedure Section 217 The administrator of each juvenile facility shall develop Compliance with this regulation is based and implement written policies and procedures to X solely on review of policy and procedure provide youth with access to telephone communications. manual. Desk audit review of Telephone Access policy and procedures revealed compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES Policy and Procedure Section 218 The facility administrator shall develop written Compliance with this regulation is based procedures to ensure the right of youth to have access to X solely on review of policy and procedure the courts and legal services. Such access shall include: manual. Desk audit review of Access to Legal Services policy and procedures revealed compliance with this regulation. (a) access, upon request by the youth, to licensed Policy Section 218 X attorneys and their authorized representatives; (b) provision for confidential consultation with Policy Section 218 X attorneys; and, (c) unlimited postage free, legal correspondence and Policy Section 218 X cost-free telephone access as appropriate. 7126 Imperial JH PRO 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE Policy and Procedure Section 213 The facility administrator shall develop and implement Compliance with this regulation is based written policies and procedures for the discipline of solely on review of policy and procedure youth that shall promote acceptable behavior; including manual. Desk audit review of Discipline the use of positive behavior interventions and supports. X policy and procedures revealed compliance Discipline shall be imposed at the least restrictive level with this regulation. which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; X Policy Section 213 (b) daily shower, access to drinking fountain, toilet and Policy Section 213 X personal hygiene items, and clean clothing; (c) full nutrition; X Policy Section 213 (d) contact with parent or attorney; X Policy Section 213 (e) exercise; X Policy Section 213 (f) medical services and counseling; X Policy Section 213 (g) religious services; X Policy Section 213 (h) clean and sanitary living conditions; X Policy Section 213 (i) the right to send and receive mail; X Policy Section 213 (j) education; and, X Policy Section 213 (k) rehabilitative programming. X Policy Section 213 The facility administrator shall establish rules of conduct Policy Section 213 and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and X affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy and Procedure Section 213 The facility administrator shall develop and implement Compliance with this regulation is based written policies and procedures for the administration X solely on review of policy and procedure of discipline which shall include, but not be limited to: manual. Desk audit review of Discipline Process policy and procedures revealed compliance with this regulation. (a) designation of personnel authorized to impose Policy Section 213 X discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; X Policy Section 213 (c) definition of major and minor rule violations and Policy Section 213 X their consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Policy Section 213 X interventions; 7126 Imperial JH PRO 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) minor rule violations may be handled informally by Policy Section 213 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Policy Section 213 X shall be documented and require the following: (1) written notice of violation prior to a hearing; X Policy Section 213 (2) accommodations provided to youth with Policy Section 213 disabilities, limited literacy, and English X language learners; (3) hearing by a person who is not a party to the Policy Section 213 X incident; (4) opportunity for the youth to be heard, present Policy Section 213 X evidence and testimony; (5) provision for youth to be assisted by staff in the Policy Section 213 X hearing process; (6) provision for administrative review. X Policy Section 213 (g) violations that result in a removal from camp or Policy Section 213 commitment program, but not a return to court, will X follow the due process provisions in subsection (e) above. f 7126 Imperial JH PRO 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the X facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Violation X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person X in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Violation X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed Violation X in the facility in a manner that allows contact with minors. 7126 Imperial JH PRO 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7126 FACILITY NAME: Imperial County Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: X 2001: 2003: OTHER: Pre-98 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 22, 2020 Comments: Due to COVID-19 travel restrictions BSCC staff conducted virtual inspections via desk audit of Imperial County Juvenile Hall. The below comments reflect the 2016-2018 on-site inspection. Facility Manager Eloy Verdugo reports no changes to the facility during the 2018-2020 inspection cycle. TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Units 1, 2, and 3 designed under pre-98 standards. ✓ Units 4 and 5 was opened in 2000 and were designed using 4/98 standards. Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors Arresting/transporting officer maintains control of pending admission to JH ✓ the minor in an open lobby setting. Reception/intake area designed under the pre-98 standards, Provides access to a shower Youth are taken to a housing unit for a shower ✓ immediately following booking and before being assigned to a room. Provides a secure vault or storage space for minor's ✓ valuables Provides telephone access to minors ✓ Provides staff access to hot and cold running water ✓ Locked Holding Room (1.2) Reception area designed under Pre-1998 ✓ Standards. There are no locked holding rooms. Youth are booked at an open central desk area. Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area ✓ Contains seating to accommodate all minors as specified in ✓ these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations ✓ 03: Be equipped with a toilet, wash basin and drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ✓ 03: Outward swinging or lateral sliding door required ✓ Natural Light (1.3) Visual access to natural light is provided in locked sleeping ✓ rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. 7126 Imperial JH PHY 18-20 18-20 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When ✓ doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain ✓ sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) Units 1, 2, and 3 are designed under Pre-98 Standards that did not require rooms to be equipped with toilets, washbasins, and drinking 98: Have a toilet, wash basin and drinking fountain unless fountains. Pre-98 Standards allowed facilities to a procedure is in effect to provide other access to these ✓ have “dry rooms” contingent upon a plan that fixtures provided minors with access to plumbing fixtures. 03: Toilet, wash basin and drinking fountain required in Units 4 and 5 are designed under 4/98 Standards locked sleeping rooms and each double occupancy cell has a toilet, washbasin, and drinking fountain. Single Occupancy Sleeping Rooms (1.7) Units 1, 2 and 3, currently are housing only one juvenile in each room. Units 4 and 5 have been closed for approximately five years. The 98: Minimum of 63 square feet of floor area and a clear ✓ classroom areas are still being used. ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ✓ 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required ✓ Double Occupancy Sleeping Rooms (1.8) Units 4 and 5 were designed under the 1998 ✓ standards that allow for double occupancy rooms. Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ✓ 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required ✓ Dormitories (1.9) The facility has no dormitories. Text of this ✓ regulation is deleted from this checklist. Dayrooms (1.10) ✓ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of ✓ floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ✓ 7126 Imperial JH PHY 18-20 18-20 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; Yard space verified at the time plans were 1.11) submitted for new construction in 1998. 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- ✓ outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum ✓ dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ✓ 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. ✓ 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient ✓ size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension ✓ less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. ✓ Academic Classrooms (NA SPJH; 1.12) ✓ Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility Two classrooms added for Units 4 and 5. There is 2001: Dedicated classroom space is available for every ✓ one additional classroom designed under the Pre- juvenile in the facility. The primary purpose for the 98 Standards. academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a ✓ minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. ✓ Safety Room (1.13) The facility does not have a safety room. Text of ✓ this regulation is deleted from this checklist. 7126 Imperial JH PHY 18-20 18-20 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical ✓ examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is ✓ used for no other purpose; Privacy for minors; ✓ Lockable storage for medical supplies; ✓ Not less than 144 square feet floor space with no single ✓ Designed under the Pre-98 Standards dimension less than seven feet; Hot and cold running water; and, ✓ 01: Smooth, non-porous, washable surfaces. Designed under the Pre-98 Standards ✓ Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and ✓ pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and ✓ sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier. ✓ Visiting Space (1.17) ✓ Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per ✓ minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure ✓ storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as ✓ fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 7126 Imperial JH PHY 18-20 18-20 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Janitor Closet (1.21) There is at least one securely lockable janitorial closet ✓ containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) Audio monitoring present in Units 4 and 5; Units 1, 2, 3, are Pre-98 standards that do not require audio capabilities. . There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double ✓ occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire ✓ and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) ✓ Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview ✓ room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. ✓ Court Holding Room for Minors (1.26) ✓ Court holding area constructed pre-1998. Total of 71 square feet per room, per CYA audit. Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors ✓ Provides 40 square feet of floor area and a minimum clear ✓ ceiling height of eight feet Contains seating to accommodate all minors ✓ 14-foot bench Contains a toilet, wash basin and drinking fountain as ✓ specified in these regulations Maximizes staffs' visual supervision of minors ✓ Probation officer assigned to this site during court hours. 7126 Imperial JH PHY 18-20 18-20 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One ✓ toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water ✓ and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in ✓ living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents ✓ waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on ✓ living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ✓ Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a ✓ pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ✓ Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double ✓ occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ✓ Padding (2.7) This facility does not have a safety room. The text ✓ of the regulation is removed from this checklist. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for ✓ each person. 7126 Imperial JH PHY 18-20 18-20 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Weapons Locker (2.9) Weapons lockers are located outside the security perimeter ✓ of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. ✓ Assess for New Construction/Remodel or Repair: ✓ There has been no new construction. The remainder of the checklist has been deleted. 7126 Imperial JH PHY 18-20 18-20 - 7 - J456 PHY 98 01 03.dot (8/05) STATE BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7126 FACILITY: Imperial County Juvenile Hall TYPE: JH RC: 72 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 22, 2020 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Court Holding Pre 1998 4 4 (16) 71 square Feet 4 4 4 Closed July 2013 Holding Unit 1 2 2 1 4 Plumbing fixtures in Unit 1 – 6 Single Pre-98 6 1 1 6 755 cubic feet/74 Dry rooms. square feet 7 -10 Single Pre-98 4 1 1 4 686 cubic feet/68 1 1 1 Wet rooms. square feet 11 Single Pre-98 1 1 1 1 12.1’ X 6.2’ Observation room with camera Unit 2 2 2 1 4 Plumbing fixtures in Unit 1 - 6 Single Pre-98 6 1 1 6 755 cubic feet/74 Dry rooms. Not in use at the time of the 2005 and square feet 2007 inspections. 7 - 10 Single Pre-98 4 1 4 4 686 cubic feet/68 1 1 1 square feet 11 Single Pre-98 1 1 1 1 12.1’ X 6.2’ Observation room with camera Unit 3 2 2 1 4 Plumbing fixtures in Unit. 1 - 6 Single Pre-98 6 1 1 6 755 cubic feet/74 Dry rooms. square feet 7 – 10F Single Pre-98 4 1 1 4 686 cubic feet/68 1 1 1 Wet rooms. square feet Note: The top bunk on all the beds have been removed to ensure single room occupancy. Comments: Due to COVID-19 travel restrictions BSCC staff conducted virtual inspections via desk audit of Imperial County Juvenile Hall. The above comments reflect the 2016- 2018 on-site inspection. Facility Manager Eloy Verdugo reports no changes to the facility during the 2018-2020 inspection cycle. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7126 Imperial JH LAS 18-20 18-20 - 1 - ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Unit 4 2 3 2 4 Plumbing fixtures in Unit 1 - 10 Double 1998 10 2 2 20 108 sq. ft. 1 1 1 Room 1 is equipped for handicapped youth. Dayroom 1998 1 700 sq. ft. Classroom 1998 1 1220 sq. ft. 1 1 1 Unit 5 2 3 2 4 Coed Unit - Plumbing fixtures in Unit 1 - 10 Double 1998 10 2 2 20 108 sq. ft. Room 10 is equipped for handicapped youth. Dayroom 1998 1 700 sq. ft. Classrooms 1998 1 1220 sq. ft. 1 1 1 Notes: Units 4 and 5 closed for the 14-16 and 16-18 Inspection cycles. Classrooms are being used. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7126 Imperial JH LAS 18-20 18-20 - 2 -