Imperial County, Juvenile Hall (2016-2018 inspection cycle)

August 17, 2018 Dan Prince, Chief Probation Officer Imperial County Probation Department 324 Applestill Road El Centro, CA 92243 BOARD OF STATE AND COMMUNITY CORRECTIONS BIENNIAL INSPECTION WELFARE AND INSTITUTIONS CODE SECTIONS 209 Dear Chief Prince: On April 18 and 19, 2018, Board of State and Community Corrections (BSCC) staff conducted the 2016- 2018 biennial inspection of the Imperial County Juvenile Hall as required by Welfare and Institutions Code Sections 209. This inspection was conducted to determine compliance with the Minimum Standards for Juvenile Facilities as outlined in Titles 15 and 24 of the California Code of Regulations and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA). Inspection Scope: The inspection consisted of a review of applicable policies and procedures governing the operation of the facility, a review of local inspections required by relevant statutes and Title 15, Section 1313, and a site visit, which included a review of the physical plant. We also interviewed facility staff, partnering staff, and youth during our visit. Juvenile Hall Facility Manager Adela Sanchez and Supervising Detention Officer Eloy Verdugo were instrumental during the visit, providing information and background data, clarifying procedural issues, and managing all records. As in the past, the facility and staff were well prepared for our visit. The complete BSCC inspection report is enclosed and consists of: • Transmittal letter; • Title 15 Procedures checklist, outlining Title 15 requirements for the Juvenile Hall. • Physical Plant Evaluation, outlining Title 24 requirements for the design for the Juvenile Hall. • Living Area Space Evaluation, summarizing the physical plant configuration for the Juvenile Hall. 7126 Imperial JH LTR 16-18 Dan Prince, Chief Probation Officer Page 2 Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statutes also require inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction;1 local health officer;2 county superintendent of schools; juvenile court and the juvenile justice commission. 3 Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. There were no areas of noncompliance noted. We encourage the practice of maintaining a permanent file for historical copies of all inspections. This file should be the first point of reference when preparing for all future inspections. Title 15 Inspection During our inspection of the Juvenile Hall Facility, we reviewed the Imperial County Probation Department Juvenile Institutions Policies and Procedures manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations included in Title 15, Minimum Standards for Juvenile Facilities.4 On the day of the inspection, we discussed several policies and procedures with staff and suggested edits which might bring more clarity and specificity to the manual. We discussed the need to remove language which stated “Youth could be removed from program for a period of 24-72 hours” in the policy and procedure manual and Youth Handbook as it was an outdated program that is no longer used within the facility. All agreed-upon changes were completed prior to the submission of this report. No issues of noncompliance were identified in our review of the Imperial County Probation Department Juvenile Institutions Policies and Procedures. We also reviewed pertinent documentation to ensure that practices are consistent with their own policies and Title 15. This review determined that practice conforms to policy and there were no issues of noncompliance. For further information, please see the accompanying Procedures Checklist. During our tour of the facility, we reviewed: shift logs; youth files; incident reports; monthly inspection reports; fire drills; admittance, detention and classification information; assessments and plans; grievances; facility schedules; use of force and use of restraints and discipline documentation. We also talked with staff and youth throughout the facility. Their interviews indicated that Title 15 regulations are being consistently followed. Areas of Concern: At the time of our inspection, the Juvenile Court Judge inspection and the Juvenile Justice Commission inspection were not completed, but both were scheduled for completion. We also discussed the need to have all facility staff review and sign off on the facility emergency procedures which is required annually per Title 15 Section 1327 Emergency Procedures. We are pleased to note that prior to the completion of 1 Health and Safety Code Section 13146.1(a) and (b). 2 Health and Safety Code Section 101045. 3 Welfare and Institutions Code Section 229. 4 BSCC does not review all your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7126 FACILITY NAME: Imperial County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Adela Sanchez, Facility Manager; Eloy Verdugo, Supervising Detention Officer; Linda Coffman, CFMG; Dalia Pesqueira, Behavioral Health Manager; Gerardo Lara, ICOE Teacher FIELD REPRESENTATIVE: Craigus Thompson DATE: 4-18-18 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION 11/14/2017 OF BUILDING AND GROUNDS No corrective actions noted. X (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire 10/16/2017 clearance as required by Health and Safety Code Section X No corrective actions noted. 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental Health 12-12-2017 Health and Safety Code Section 101045; X Medical/Mental Health 10-19-2017 Nutritional Health 11-8-2017 (D) County superintendent of schools on the adequacy of 11/1/2017 X educational services and facilities as required in Section 1370; (E) Juvenile court as required by Section 209 of the Welfare 6/7/2017 X and Institutions Code (F) Juvenile Justice Commission as required by Section 229 6/7/2017 of the Welfare and Institutions Code or Probation X Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered in the Chief Dan Prince memo, dated The Facility Administrator (CPO) has submitted a letter X 3/5/2018. certifying that each employee has been appointed and are qualified pursuant to the requirements of this regulation. The facility adheres to the minimum standards for the The agency is in compliance with STC selection and training requirements in PC 6035 (STC selection and training requirements per the compliant) as well as ensures a medical, psychological and most recent STC monitoring. X records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1321 STAFFING Policy and Procedure Section 102 a) There are an adequate number of personnel to carry out Staffing at the time of the inspection the facility program, to provide for safety and security of consisted of: 1 Facility Manager; 6 Shift minors and staff and meet established standards and Supervisors; 15 Detention Officers; 6 regulations. Detention Officers Extra-Help X We reviewed a variety of documents including safety checks records, grievances, disciplinary actions, incidents reports, shift schedules and rosters. Review of these documents revealed compliance with this regulation. b) There is sufficient staff to ensure that no required service We found no indication that staffing was X is denied. insufficient at the time of the inspection. c) There is a sufficient number of supervisory level staff to A Supervisor is assigned to each shift. In the ensure adequate supervision of all staff members. Supervisor’s absence, a “Lead” officer is X identified on the roster and assumes the Supervisor’s role. d) There is a clearly identified person on duty who is There are 6 full time shift supervisors and if responsible for all the operations and activities and has absent, a designated lead staff is identified. X completed the Juvenile Corrections Officer Core Course At the time of the inspection Supervisor and PC 832 training. positions were filled. e) There is as least one staff member present on each living Staff is always present in occupied housing X unit whenever there are minor(s) in the unit. units. f) The facility has sufficient food services personnel Adequate kitchen staff is present. Verified by relative to the number and security of units including inspection facility walkthrough. X staff to plan menus, provide kitchen supervision, direct food preparation, train staff and maintain records. g) The facility has administrative, clerical, recreational, There are clerical, support and other staff not medical dental, mental health building maintenance and included in the supervision of youth. other support staff for the efficient management of the X facility, and to ensure that youth supervision staff are not diverted from supervising youth. h) There is sufficient youth supervision staff to provide Daily schedules and unit logs were reviewed continuous wide-awake supervision of youth, subject to to verify compliance with this regulation. X temporary variations in staff assignments, to meet special program needs. Juvenile Halls (minimum youth-staff ratio): Population at the time of the inspection was 17 youths; 14 males, and 3 females. Review a) During hours that youth are awake, one wide-awake X of documentation revealed staffing ratios are youth supervision staff member is on duty for each 10 met at all times. youth in detention. b) During hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth X supervision staff member is on duty for each 30 youth in detention. c) At least two wide-awake youth supervision staff members are on duty at all times, regardless of the number of youth in detention, unless an arrangement has X been made for immediate backup support services for emergencies. d) At least one youth supervision staff member is on duty who is the same gender as youth who are housed in the X facility. Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or X maintenance shall not be classified as youth supervision staff positions. Special Purpose Juvenile Halls (minimum youth-staff This facility is not a Special Purpose ratio): Juvenile Hall; therefore, the remainder of a) During hours that youth are awake, one wide-awake this section will be deleted. X youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): The facility is not a Camp; therefore, the remainder of this section will be deleted. a) During the hours when youth are awake, there is a X minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp population. 1322 YOUTH SUPERVISION STAFF Chief Dan Prince memo, dated 3/5/2018. ORIENTATION AND TRAINING CPO certification letter has been received and addresses the X elements of Section 1320). a) Prior to assuming any responsibilities each staff member Policy and Procedure Section 105 is properly oriented to his/her duties. X A policy specific checklist is completed and staff sign off on all aspects of training as they receive it, including extra help staff. b) Prior to assuming responsibility for the supervision of All staff completes 40 hours of orientation youth, each youth supervision staff member receives a training prior to assuming supervision of minimum of 40 hours of facility-specific orientation. X youth. This regulation was verified through a review of staff training files. c) Prior to assuming primary responsibility for supervision All full-time detention officers have attended of youth, each youth supervision staff member Corrections Officer Core training. X successfully completes the requirements of the Juvenile Corrections Officer Core Course pursuant to PC 6035. d) Prior to exercising the powers of a peace officer, staff X shall complete PC 830 training. 1323 FIRE AND LIFE SAFETY Policy and Procedure 705 Whenever there is youth in the facility, there is at least one Staff receive Fire and Life Safety training in wide-awake person on duty at all times who meets the Core and annually thereafter. training standards established by the Board of State and X Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Policy and Procedure 100 (A) There is a policy and procedures manual that, at a X The Imperial County Juvenile Hall policy minimum, addresses all regulations that are applicable to the and procedure manual was provided facility. electronically prior to the inspection date. (B) The manual is available to and reviewed by all The manual is electronic and in hard copy X employees throughout the facility. (C) The manual is administratively reviewed at a minimum The policy and procedure manual was every two years, and updated as necessary. X administratively reviewed and updated on April 9, 2018. Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) The records relating to the standards and requirements set forth in these regulations are accessible to the Board of X State and Community Corrections. The manual includes: Policy and Procedure 101 and 104 Table of organization, including channels of communications X and description of job classifications; a) Responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or X Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; b) Responsibilities of all employees; X c) Initial orientation and training program for employees; X d) Initial orientation, including safety and security issues, for support staff, contract employees, school and medical X staff, program providers and volunteers; e) The maintenance of record keeping, statistics and communication systems to ensure: efficient operation of the facility; care of minors; maintenance of minors’ X records; providing information to the court and those authorized by the court or by law, release of information regarding youth; f) Ethical responsibilities; X g) A non-discrimination provision that provides that all Policy and Procedure 400 youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and The preface of the manual includes this benefits, and provides that no person shall be subject to language as part of a Mission Statement. discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any chemical X agents used in the facility. i) Establish procedures for collection of Medi-Cal eligibility X information and enrollment of eligible youth. 1325 FIRE SAFETY PLAN Policy and Procedure 705 The fire safety plan includes: X a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility staff All monthly fire and life safety inspections with a two-year retention of the inspection record; X for the current inspection cycle were reviewed and verified during this inspection. c) Fire prevention inspections as required by HSC 13146.1 Last inspection October 10, 2017. X (a) and (b). d) An evacuation plan; X Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Documented fire drills are conducted at least quarterly; All fire drills for the current inspection cycle were reviewed and verified during this inspection. However, technical assistance was provided regarding documentation of X fire drills. Suggestions were made to include the number of youth and staff present at the time of the fire drill. Also suggested to include the fire drill start and finish times to the fire drill documentation log. f) A written plan for the emergency housing of minors in The facility has a written agreement for the case of fire; and, X emergency housing with neighboring southern California counties. g) Fire suppression pre-plan in cooperation with the local X fire department. 1326 SECURITY REVIEW The Security Review was completed by Manager Adela Sanchez on March 30, 2018. The facility administrator annually reviews, evaluates, and documents security reviews. The review and evaluation X address the internal and external security, including, but not limited to: key control, security equipment and related training. 1327 EMERGENCY PROCEDURES Policy and Procedure 700-711 Emergency policies and procedures include but are not limited to: escape, disturbances, and taking of hostages; civil disturbances; fire and natural disasters; periodic testing X of emergency equipment; storage, issue and use of chemical agents, related security devices, and weapons and ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all youth supervision staff. 1328 SAFETY CHECKS Policy and Procedure 300 Direct visual observation of each youth at least every 15 Reviewed facility safety checks for the minutes when youth are asleep or in their rooms, confined in months of July 2016 and November 2017. holding cells or confined to their bed in a dormitory. All Review of safety check documents and safety checks shall be documented with the actual time the policy and procedure manual reveals check is completed. X compliance with this regulation. It should be noted that not only is every youth observed every 15 minutes, but staff also documents the times each individual youth safety check is completed. 1329 SUICIDE PREVENTION PROGRAM Policy and Procedure 707 a) The facility has a comprehensive written suicide X prevention program developed by the health administrator, mental health director and facility administrator that includes, but is not limited to: b) Suicide prevention training, which may include training Facility staff receive suicide prevention provided in accordance with Section 1322, Orientation training as part of their initial orientation and and Training and Standards and Training for X through the Juvenile Correctional Core Corrections Regulations pursuant to Penal Code 6035. training. In addition, CFMG provides an annual eight-hour training for all staff. Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Intake screening for suicide risk immediately upon Intake staff conduct the MAYSI upon X confinement and prior to housing assignment. booking. d) Provisions facilitating communication among arresting officers, facility staff, family members, medical and X mental health personnel in relation to suicide risk. e) Guidance on housing of youth at risk of suicide. X f) Adequate supervision depending on level of suicide risk. During our inspection, we reviewed five (5) youth suicide report packages. Review of X documentation revealed adequate supervision of youth placed on each level of suicide watch. g) Suicide and suicide attempt intervention policies and X procedures. h) Provisions for reporting suicides and suicide attempts. X i) Critical incident debriefing. X 1340 REPORTING OF LEGAL ACTIONS Policy and Procedure 109 The facility submits a letter of notification to the Board of X None noted for this cycle. State and Community Corrections on each legal action pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy and Procedure 707 and 708 OF A MINOR WHILE DETAINED The policy for medical staff and facility staff a) The administrator of the facility provides the Board of X is included in both manuals. The facility State and Community Corrections a copy of the death in manual identifies the procedure in the event custody report that is submitted to the Attorney General of a suicide, attempt or serious injury. under Government Code Section 12525 within 10 days. b) Written policy and procedures assure a medical and operational review of each in-custody death. The review team includes the facility administrator and/or the facility X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident c) There are written policies and procedures for handling deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, guardian X or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Policy and Procedure 214 Population and profile survey reports are submitted to the X Board of State and Community Corrections within 10 working days after the end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY Policy and Procedure 210 a) The number of youth detained in a living unit has N/A exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. b) If required, the facility has submitted CARs/CCARs to There were no issues of overcrowding during X BSCC since the last inspection (N/A if no to the above). this cycle. c) The facility is under an approved suitability plan (N/A if X no to the above). Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Policy and Procedure 200 Written policies and procedures for admittance of youth Low risk youth are screened at Intake are not include the requirements of Sections 1324 and 1430. X admitted to the facility. The MAYSI instrument is also used to determine any referrals to Behavioral Health. In juvenile halls, youth are allowed access to a telephone, in Youth have access to make phone calls at accordance with the provisions of Welfare and Institutions Intake. Code Section 627 (two completed telephone calls X [parent/guardian and attorney] within an hour, at the public expense). The juvenile hall has established written criteria for The facility utilizes the DRAI at Intake. X detention. The juvenile camp has included policies and procedures that advise the youth of the estimated length of stay and has X developed program guidelines that include written screening criteria for inclusion and exclusion from the program. Juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length of his/her X stay. 1351 RELEASE PROCEDURES Policy and Procedure 203 Written policies and procedures for release of youth in X Review of documentation revealed custody provide for: compliance with this regulation. a) Verification of identity/release papers; b) Return of personal clothing and valuables; All clothing is washed when youth are X booked and stored for release. c) Notification to the minor’s parents or guardian; X d) Notification to the facility health care provider in CFMG medical staff are notified at Pre- accordance with Sections 1408 and 1437 of these X Release meeting of youth releases. regulations, for coordination with outside agencies; and, e) Notification of school staff. Education staff are notified at Pre-Release X meeting of youth releases. f) Notification of facility mental health personnel. Behavioral Health staff are notified at Pre- X Release meeting of youth releases. g) There are written policy and procedures for furlough of X minors from custody. 1352 CLASSIFICATION Policy and Procedure 400 and 401 Written policies and procedures on classification of youth for X The facility intake staff uses the Detention the purpose of determining housing placement in the facility Risk Assessment Instrument (DRAI) and the provide for: MAYSI to assist in classification. a) The safety of the youth, facility staff, and the public by Review of documentation revealed placing youth in the appropriate, least restrictive housing compliance with this regulation. X and program settings and housing assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical design X of the facility; c) Classification of a youth upon admittance to the facility; X d) Periodic classification reviews. X Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Provide that facility staff shall not separate youth from Part of the Department Mission Statement. the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, X gender identity, gender expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION Policy and Procedure 202 Written policies and procedures require an orientation for Orientation is held at Intake prior to youth youth prior to placement in a living area. Both written and being moved to housing unit, unless a late verbal information are provided. Provisions are made to X intake and then will occur the following provide accessible orientation information to all detained morning. youth including those with disabilities, limited English proficiency, or limited literacy. The orientation includes: The facility Youth Handbook addresses each of the standards below. a) Facility rules and disciplinary procedures; X b) Grievance procedures; X c) Access to legal services; X d) Access to health care services; X e) Access to counseling services; X f) Access to religious services; X g) Access to educational services; X h) Information on the court process; X i) Housing assignments; X j) Availability of personal care items and opportunity for X personal hygiene; k) Correspondence, visiting and telephone use; X l) Availability of reading materials, programs, and X activities; m) Use of restraints and chemical agents; X n) Use of force; X o) Emergency and evacuation procedures. X p) Non-discrimination policy. X 1354 SEPARATION Policy and Procedure 401 a) There are written policies and procedures for the separation of youth for reasons that include, but are not X limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and protective custody. b) Youth who are separated are not denied normal privileges available at the facility, except to accomplish X the objectives of the segregation. c) When the objective of the separation is discipline, Title X 15, Section 1390 shall apply. d) A daily review of separated youth to determine whether Facility Manager will review youth’s separation remains necessary. daily logs and any reports daily to determine whether the youth will X remain on separation. The Facility Manager will then document and sign the findings and decision on the youths’ Removal log. Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy and Procedure 200.1 and 201 Written policies and procedures require that assessments and The facility utilizes the Positive plans be developed within 40 days after admission, for youth X Achievement Change Tool (PACT) from who are held for a period of 30 days or more. The assessment Assessments.com for their Risk Assessment and plan shall be documented. Case Plan. The assessment is a statement of the minor’s problems, which Policy and Procedure 200.1 includes: Identification of substance abuse history, education, vocational, counseling, and family reunification needs. All supervision staff are trained in X Motivational Interviewing including the setting of goals and progress on attaining established goals. The institutional plan for adjudicated and pre-adjudicated Reviewed five (5) youth files at the facility. minors includes written documentation that provides for: Review of documentation revealed X a) Objectives and time frames for the resolution of compliance with this regulation. problems identified in the assessment; and, b) A plan for meeting the objectives that includes a description of program resources needed and individuals X responsible for assuring that the plan is implemented. Subsequent to adjudication, the institution plan documents: The facility uses an electronic case a) Periodic evaluation of progress towards meeting the management system. X objectives, including periodic review and discussion of the plan with the youth; b) A transition or aftercare plan, subject to existing resources, that is completed prior to the minor being X released; and, c) Contact with the Regional Center for the Developmentally Disabled, pursuant to Section 1413. X 1356 COUNSELING AND CASEWORK SERVICES Policy and Procedure 104 and 106 Written policies and procedures ensure appropriate Staff meet with youth regularly to assess any counseling and casework services for all youth. Policies and X areas of concern expressed by the youth or procedures include: ancillary personnel. a) Assisting with personal problems or needs that may arise; b) Assisting the youth requesting contact with parents, attorney, clergyman, probation officer, or other public X official; and, c) Providing services as appropriate to the population housed in the facility, and may include: substance abuse, X family crisis and reunification, counseling, public health and mental health services. 1357 USE OF FORCE Policy and Procedure 206 There are written policies and procedures for the use of force, Reviewed six (6) use of force reports. which may include chemical agents. Documentation revealed the use of force X policies and practice were within the regulation. However, we did provide Management staff technical assistance regarding consistency in the language used in use of force reports. Policy indicates that force is not applied as punishment, Policy 206 X discipline, or treatment. Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There are policy statements that: a) Define the term “force” and address the escalation and appropriate level of force, emphasizing the need to avoid X the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; b) Describe the requirements for staff to report the use of force and to take action to stop the inappropriate use of X force; c) Define the role, notification, and follow up procedures of medical and mental health staff concerning the use of X force; and d) Define the training that shall be provided and required It is noted staff receive annual training, in for the use of force. Such training shall include, but not addition to Core, to address all issues of be limited to, known medical conditions that would force, including the continuum from verbal contraindicate certain types of force; acceptable techniques to OC spray. chemical agents; methods of application; signs or X symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Policies and procedures address: a) The types, levels, and application of force; documentation of the use of force; a grievance X procedure; a system for investigation of the use of force and administrative review; and discipline for the improper use of force; b) The specific use of physical, chemical agent, lethal, and Chemical agent OC spray is used at the non-lethal force that may, or may not, be used in the facility. Technical assistance was provided X facility; regarding documenting start and end times for youth decontamination showers. c) The limitations regarding the use of force on pregnant youth in accordance with Penal Code Section 6030(f) X and Welfare and Institutions Code Section 222; and, d) A standardized format, time period, and procedure for reporting the use of force, including the reporting X requirements of management and line staff. 1358 USE OF PHYSICAL RESTRAINTS The facility does not use restraints as defined Note: The provisions of this regulation do not apply to the by this regulation. Youth in restraints for use of handcuffs, shackles or other restraint devices when any reason other than transportation or used to restrain youth for movement or transportation. X movement are removed from the facility for assessment from behavioral health. The Written policies and procedures govern the use of restraint balance of this section will be deleted. devices. The policies address: 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room; therefore, the balance of this section will be X Written policies and procedures govern the use of safety deleted. rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES Policy and Procedure 301 X Written policies and procedures govern the search of youth, the facility, and visitors. Searches are conducted to insure the safety and security of the facility and to provide for the safety and security of the X public, visitors, youth, and staff. Searches are not conducted for harassment or as a form of discipline or punishment. Searches are conducted in a manner X that preserves privacy and dignity of the person being searched. Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Written procedures address each of the following: X a) Intake searches b) Searching youth who are returning from activities outside X of the living unit, court, another facility, or visiting; c) Facility searches; X d) Searches of visitors; and, X e) Cross-gender supervision of searches. Searches are completed and supervised by X same sex staff. 1361 GRIEVANCE PROCEDURE Policy and Procedure 208 There are written policies and procedures allowing any youth X Reviewed all youth grievances submitted in to appeal and have grievances resolved relating to any 2017. Documentation revealed there were condition of confinement. no issues outside of policy or regulation. The policies and procedures include: a) A grievance form and instructions that include provisions X for the youth to have free access to the form; b) The option for youth to confidentially file the grievance Shift Supervisor checks the confidential lock or deliver the form to any youth care supervision staff X box prior to the end of each shift. working in the facility. c) Resolution of the grievance at the lowest appropriate X staff level; d) Provision for a prompt review and response to grievances All grievances reviewed indicated staff X within a specified time limit; responses were in a timely manner. e) Youth may elect to be present to explain their version of the grievance to a person not directly involved in the X circumstances that led to the grievance. f) Provision for a staff representative approved by the X facility administrator to assist the youth. g) Provision for a written response to the grievance which X includes the reasons for the decisions; h) A system which provides that any appeal of a grievance shall be heard by a person not directly involved in the X circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are addressed and documented within a specified time frame, X whether or not those concerns are associated with a grievance. 1362 REPORTING OF INCIDENTS Policy and Procedure 303 A written report of all incidents, which resulted in physical Reviewed ten (10) incident reports. Review harm, serious threat of physical harm, or death to an X of reports revealed compliance with this employee or a youth of a juvenile facility, or other person(s), regulation. is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO Policy and Procedure 309 COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS The facility staff do not use force to collect DNA. If ordered by the Court, the assigned Pursuant to Penal Code Section 298.1, policy and X PO collects the sample. If the youth refuses, procedures describe the use reasonable force to collect DNA he/she is transported to the hospital for this samples from individuals who are required to provide such to be accomplished. The balance of this samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral regulation will be deleted. request. Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Policy and Procedure 503 The County Board of Education provides for the administration and operation of juvenile court schools in X conjunction with the Chief Probation Officer or designee. Policies and procedures ensure communication and coordination between educators and probation staff. Facility Manager shall request an annual review of the The annual evaluation was completed by education program by the superintendent of schools. This Anne Mallory on 11-1-17. annual review of each required element of the program from the Superintendent of Schools has been received along with a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance. This review X cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be made X available to all eligible youth. Supplemental instruction shall be afforded to youth who do The CASHEE is no longer required. not demonstrate sufficient progress towards passing the X CAHSEE as set forth in the ED Code. The facility school program complies with the State School daily schedule and school minutes Education Code (Note: The Education Code currently reviewed and verified during inspection. requires a 240-minute school day.) Youth are delivered to X their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall Facility and school staff work together to behavioral management plan, with school staff advised of develop a plan for those students in need. X administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process safeguards in the education code, including the rights of students with X special needs. Policies and procedures address the rights of any student who X has continuing difficulty completing the school day. There are provisions for individuals with special needs that include educational instruction for youth in high security or other special units, compliance with applicable statutes for X special education, and, provision for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) days after Youth begin school the following morning X admission. after being detained. The school conducts an educational screening and completes X an education plan within 5 days. If a youth is detained, the school requests the youths records from his/her prior school to ensure that the educational plan is X appropriate. 1371 RECREATION AND EXERCISE Policy and Procedure 500 There are policies and procedures for recreation and exercise X Review of documentation revealed of youth with the intent to maximize the time youth are out of compliance with this regulation. their rooms/off their bunks. Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There is the opportunity for a minimum of three hours of Review of youth log books and youth recreation, programs and exercise 3 hours a day during the interviews revealed compliance with this week and five hours a day each Saturday, Sunday and other X regulation. non-school days. At least one hour shall be an outdoor activity. The recreation and exercise schedule is posted in the living Verified during inspection walkthrough of X units. the facility. Recreation shall include the opportunity for at least one hour Reviewed schedules and logs to verify this of daily access to unscheduled activities such as reading, regulation. X television, radio, music games etc. The activities are supervised and include orientation and coaching of youth. Programs shall include social awareness programs as outlined X in Section 1378. All youth shall be provided with the opportunity for at least Youth receive one hour of LME prior to X one hour of large muscle activity each day. starting school. That one hour of exercise is suspended only upon a written finding by the administrator/manager that the youth X represents a threat to the safety and security of the facility. The administrator/manager may suspend for a period not to X exceed 24 hours access to recreation and programs 1372 RELIGIOUS PROGRAM Policy and Procedure 202 The facility administrator provides access for voluntary There are a variety of religious opportunities participation in religious services and/or religious counseling X available for all youth. Youth who elect not at least once a week. A youth is allowed to participate in to participate in religious services are offered other program activities if he/she elects not to participate in alternative programs outside of their rooms. religious programs. Religious programs provide for: religious services, X availability of clergy, and availability of religious diets. 1373 WORK PROGRAM Policy and Procedure 211.1 There are written policies and procedures for assigning youths X to work programs, which are meaningful, constructive, and related to vocational training or increasing a youth’s sense of responsibility. 1374 VISITING Policy and Procedure 501 X There are written policies and procedures for visiting that include provision for special visits. Youths are allowed visits by parents, guardians, or persons In addition to the two hours of visiting each standing in loco parentis, at reasonable times. Opportunity week, youth in custody for more than 30 X for visiting is at least two hours per week. days can get longer visits with parents and the parents can bring in food for the youth. Visits are supervised, but conversations are not monitored X unless there is a security or safety need. 1375 CORRESPONDENCE Policy and Procedure 202 X There are written policies and procedures for correspondence Staff and youth interviews revealed which ensure: compliance with this regulation. a) There is no limitation on the volume of mail that youth X may send or receive; b) Youth may send special mail and two letters per week X postage-free; Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, and the Board of State and Community X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential Policy is that staff “shake” the mail to ensure correspondence described above, may be read by staff there is no contraband and scan for gang only when there is reasonable cause to believe facility X content. safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy and Procedure 202.11 There are written policies and procedures to provide youth Youth can make collect phone calls from the with access to telephone communications. X unit. If a youth has received 250 points or more during the week, they can get a “free” five-minute phone call on Friday’s. 1377 ACCESS TO LEGAL SERVICES Policy and Procedure 202.4 (Youth Rights) and 202.5 (Access to Legal Services X Written procedures ensure the rights of minors to have access to the courts and legal services include: a) Access, upon request by the youth, to licensed attorneys X and their authorized representatives; b) Provision for confidential consultation with attorneys; X and, c) Unlimited postage paid legal correspondence and cost X free telephone access as appropriate. 1378 SOCIAL AWARENESS PROGRAM A variety of programs are available, most of which are taught and facilitated by detention The County Board of Education or the Chief Probation staff in conjunction with the Behavioral Officer provides programs designed to promote social Health staff. We were particularly impressed awareness and reduce recidivism. The programs consider the X with the garden program and the grandparent needs of male and female youth and may include: victim program for the youths. awareness; conflict resolution; anger management; parenting skills; appropriate gender specific programming; juvenile justice; self-esteem; building effective decision making skills; and, other topics that suit the needs of the youth. The agency responsible for providing the programs conducts a written annual review to ensure that the program content is X current, consistent and relevant to the population. 1390 DISCIPLINE Policy and Procedure 213 There are written policies and procedures for the discipline of Current policy and procedures are within minors that promote acceptable behavior. X compliance of this regulation. However, I will work with the Management team during the next inspection cycle to ensure policy and procedures are in line with SB 1143. Discipline is imposed at the least restrictive level that X promotes the desired behavior. Discipline does not include corporal punishment, group punishment, physical or psychological degradation or X deprivation of the following: a) Bed and clothing; X b) Daily shower, access to drinking fountain, toilet and X personal hygiene items, and clean clothing; c) Full nutrition; X d) Contact with parent or attorney; X Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Exercise; X f) Medical services and counseling; X g) Religious services; X h) Clean and sanitary living conditions; X i) The right to send and receive mail; and, X j) Education. X There are established rules of conduct and disciplinary Facility Rules are outlined in the Youth penalties to guide the conduct of youth. The rules and Handbook, provided at Orientation, and penalties, which include both major violations and youth posted in the living unit. violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS Policy and Procedure 213 There are written policies and procedures for the Current policy and procedures are within administration of discipline that include: X compliance of this regulation. However, I will work with the Management team during the next inspection cycle to ensure policy and procedures are in line with SB 1143. a) Designation of personnel authorized to impose discipline X for violation of rules; b) Prohibiting discipline from being delegated to any youth; X c) Definition of major and minor rule violations and their All Rules and consequences are posted in the X consequences, due process requirements; living unit. d) Minor rule violations may be handled informally by counseling, advising the youth of expected conduct or imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; Major rule violations may include withdrawal from group activities for 24 hours or more or extension of time in X custody. Major rule violations and the discipline process shall be documented and require the following: a) Written notice of violation prior to a hearing; X b) Hearing by a person who is not a party to the incident; The supervisor from the shift following the X incident conducts the due process hearing. c) Opportunity for the youth to be heard, present evidence X and testimony; d) Provision for minor to be assisted by staff in the hearing X process; and, e) Provision for administrative review. The facility manager reviews all documented X discipline due process. f) Violations that result in a removal from camp or commitment program, but not a return to court will X follow the due process provisions in subsection (e) above. Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 15 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile Violation X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated Violation X from minors. Adult inmates from an adult facility (e.g. inmate workers or Violation “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. Juvenile Inspection\7126 Imperial PRO\4/18/2018 - 16 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7126 FACILITY NAME: Imperial County Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: X 2001: 2003: OTHER: Pre-98 FIELD REPRESENTATIVE: Craigus Thompson DATE: April 18, 2018 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Units 1, 2, and 3 designed under pre-98 standards. ✓ Units 4 and 5 was opened in 2000 and were designed using 4/98 standards. Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors Arresting/transporting officer maintains control of pending admission to JH ✓ the minor in an open lobby setting. Reception/intake area designed under the pre-98 standards, Provides access to a shower Youth are taken to a housing unit for a shower ✓ immediately following booking and before being assigned to a room. Provides a secure vault or storage space for minor's ✓ valuables Provides telephone access to minors ✓ Provides staff access to hot and cold running water ✓ Locked Holding Room (1.2) Reception area designed under Pre-1998 ✓ Standards. There are no locked holding rooms. Youth are booked at an open central desk area. Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area ✓ Contains seating to accommodate all minors as specified in ✓ these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking ✓ fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ✓ 03: Outward swinging or lateral sliding door required ✓ Natural Light (1.3) Visual access to natural light is provided in locked sleeping ✓ rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. 7126 Imperial JH PHY 16-18;4/18/2018 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When ✓ doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain ✓ sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) Units 1, 2, and 3 are designed under Pre-98 Standards that did not require rooms to be equipped with toilets, washbasins, and drinking 98: Have a toilet, wash basin and drinking fountain unless fountains. Pre-98 Standards allowed facilities to a procedure is in effect to provide other access to these ✓ have “dry rooms” contingent upon a plan that fixtures provided minors with access to plumbing fixtures. 03: Toilet, wash basin and drinking fountain required in Units 4 and 5 are designed under 4/98 Standards locked sleeping rooms and each double occupancy cell has a toilet, washbasin, and drinking fountain. Single Occupancy Sleeping Rooms (1.7) Units 1, 2 and 3, currently are housing only one juvenile in each room. Units 4 and 5 have been closed for approximately five years. The 98: Minimum of 63 square feet of floor area and a clear ✓ classroom areas are still being used. ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ✓ 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required ✓ Double Occupancy Sleeping Rooms (1.8) Units 4 and 5 were designed under the 1998 ✓ standards that allow for double occupancy rooms. Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ✓ 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required ✓ Dormitories (1.9) The facility has no dormitories. Text of this ✓ regulation is deleted from this checklist. Dayrooms (1.10) ✓ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of ✓ floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ✓ 7126 Imperial JH PHY 16-18;4/18/2018 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; Yard space verified at the time plans were 1.11) submitted for new construction in 1998. 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- ✓ outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum ✓ dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ✓ 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. ✓ 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient ✓ size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension ✓ less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. ✓ Academic Classrooms (NA SPJH; 1.12) ✓ Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility Two classrooms added for Units 4 and 5. There is 2001: Dedicated classroom space is available for every ✓ one additional classroom designed under the Pre- juvenile in the facility. The primary purpose for the 98 Standards. academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a ✓ minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. ✓ Safety Room (1.13) The facility does not have a safety room. Text of ✓ this regulation is deleted from this checklist. 7126 Imperial JH PHY 16-18;4/18/2018 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical ✓ examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is ✓ used for no other purpose; Privacy for minors; ✓ Lockable storage for medical supplies; ✓ Not less than 144 square feet floor space with no single ✓ Designed under the Pre-98 Standards dimension less than seven feet; Hot and cold running water; and, ✓ 01: Smooth, non-porous, washable surfaces. Designed under the Pre-98 Standards ✓ Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and ✓ pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and ✓ sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier. ✓ Visiting Space (1.17) ✓ Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per ✓ minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure ✓ storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as ✓ fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 7126 Imperial JH PHY 16-18;4/18/2018 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Janitor Closet (1.21) There is at least one securely lockable janitorial closet ✓ containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) Audio monitoring present in Units 4 and 5; Units 1, 2, 3, are Pre-98 standards that do not require audio capabilities. . There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double ✓ occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire ✓ and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) ✓ Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview ✓ room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. ✓ Court Holding Room for Minors (1.26) ✓ Court holding area constructed pre-1998. Total of 71 square feet per room, per CYA audit. Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors ✓ Provides 40 square feet of floor area and a minimum clear ✓ ceiling height of eight feet Contains seating to accommodate all minors ✓ 14-foot bench Contains a toilet, wash basin and drinking fountain as ✓ specified in these regulations Maximizes staffs' visual supervision of minors ✓ Probation officer assigned to this site during court hours. 7126 Imperial JH PHY 16-18;4/18/2018 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One ✓ toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water ✓ and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in ✓ living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents ✓ waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on ✓ living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ✓ Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a ✓ pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ✓ Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double ✓ occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ✓ Padding (2.7) This facility does not have a safety room. The text ✓ of the regulation is removed from this checklist. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for ✓ each person. 7126 Imperial JH PHY 16-18;4/18/2018 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Weapons Locker (2.9) Weapons lockers are located outside the security perimeter ✓ of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. ✓ Assess for New Construction/Remodel or Repair: ✓ There has been no new construction. The remainder of the checklist has been deleted. 7126 Imperial JH PHY 16-18;4/18/2018 - 7 - J456 PHY 98 01 03.dot (8/05) STATE BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7126 FACILITY: Imperial County Juvenile Hall TYPE: JH RC: 72 FIELD REPRESENTATIVE: Craigus Thompson DATE: April 18, 2018 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Court Holding Pre 1998 4 4 (16) 71 square Feet 4 4 4 Closed July 2013 Holding Unit 1 2 2 1 4 Plumbing fixtures in Unit 1 – 6 Single Pre-98 6 1 1 6 755 cubic feet/74 Dry rooms. square feet 7 -10 Single Pre-98 4 1 1 4 686 cubic feet/68 1 1 1 Wet rooms. square feet 11 Single Pre-98 1 1 1 1 12.1’ X 6.2’ Observation room with camera Unit 2 2 2 1 4 Plumbing fixtures in Unit 1 - 6 Single Pre-98 6 1 1 6 755 cubic feet/74 Dry rooms. Not in use at the time of the 2005 and square feet 2007 inspections. 7 - 10 Single Pre-98 4 1 4 4 686 cubic feet/68 1 1 1 square feet 11 Single Pre-98 1 1 1 1 12.1’ X 6.2’ Observation room with camera Unit 3 2 2 1 4 Plumbing fixtures in Unit. 1 - 6 Single Pre-98 6 1 1 6 755 cubic feet/74 Dry rooms. square feet 7 – 10F Single Pre-98 4 1 1 4 686 cubic feet/68 1 1 1 Wet rooms. square feet Note: The top bunk on all the beds have been removed to ensure single room occupancy. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7126 Imperial JH LAS 16-18 ;4/18/2018 - 1 - ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Unit 4 2 3 2 4 Plumbing fixtures in Unit 1 - 10 Double 1998 10 2 2 20 108 sq. ft. 1 1 1 Room 1 is equipped for handicapped youth. Dayroom 1998 1 700 sq. ft. Classroom 1998 1 1220 sq. ft. 1 1 1 Unit 5 2 3 2 4 Coed Unit - Plumbing fixtures in Unit 1 - 10 Double 1998 10 2 2 20 108 sq. ft. Room 10 is equipped for handicapped youth. Dayroom 1998 1 700 sq. ft. Classrooms 1998 1 1220 sq. ft. 1 1 1 Notes: Units 4 and 5 closed for the 14-16 and 16-18 Inspection cycles. Classrooms are being used. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7126 Imperial JH LAS 16-18 ;4/18/2018 - 2 -