Inyo County, Special Purpose Juvenile Hall (2016-2018 inspection cycle)

November 16, 2018 Jeffrey Thomson, Chief Probation Officer Inyo County Probation Department 918 N. Main Street Bishop, CA 93514 BOARD OF STATE AND COMMUNITY CORRECTIONS BIENNIAL INSPECTION WELFARE AND INSTITUTIONS CODE SECTIONS 209 Dear Chief Thomson: On June 28, 2018, Board of State and Community Corrections (BSCC) staff conducted the 2016-2018 biennial inspection of the Inyo County Special Purpose Juvenile Hall as required by Welfare and Institutions Code Sections 209. This inspection was conducted to determine compliance with the Minimum Standards for Juvenile Facilities as outlined in Titles 15 and 24 of the California Code of Regulations and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA). Inspection Scope: The inspection consisted of a review of applicable policies and procedures governing the operation of the facility, a review of local inspections required by relevant statutes and Title 15, Section 1313, and a site visit, which included a review of the physical plant. Both you and Deputy Chief Mark Olsen were instrumental prior to and during the visit, providing information and background data, clarifying procedural issues, and managing all records. As in the past, the facility was well prepared for our visit. The complete BSCC inspection report is enclosed and consists of: • Transmittal letter; • Title 15 Procedures checklist, outlining Title 15 requirements for the Juvenile Hall. • Physical Plant Evaluation, outlining Title 24 requirements for the design for the Juvenile Hall. • Living Area Space Evaluation, summarizing the physical plant configuration for the Juvenile Hall. 7136 Inyo SPJH LTR 16-18 Jeffrey Thomson, Chief Probation Officer Page 2 Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statutes also require inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction;1 local health officer;2 county superintendent of schools; juvenile court and the juvenile justice commission. 3 Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. There were no areas of noncompliance noted. We encourage the practice of maintaining a permanent file for historical copies of all inspections. This file should be the first point of reference when preparing for all future inspections. Scope of the Inspection The inspection consisted of a review of the Inyo County Special Purpose Juvenile Hall Policy and Procedure Manual, a site visit to review facility operations, physical plant and relevant documentation to determine compliance with Title 15 and Title 24 Regulations. Interviews with administration and facility staff were held to determine compliance with Title 15 Regulations and to review their cohesive management of youth in their care. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Inyo County Special Purpose Juvenile Hall. No corrective action is required at this time. During the inspection visit, technical assistance and best-practice recommendations were made to you and your management team to assist or enhance operations for continued compliance. These areas were discussed, and corrected prior to the completion of this letter. Those efforts are appreciated. Title 24, CCR Physical Plant The Special Purpose Juvenile Hall has a rated capacity of 16 youth. There were no youth in custody on the day of the inspection. No evidence of deferred maintenance was noted and all security and life safety systems were clean and serviceable. The facility and grounds were clean and well maintained. There were no areas of noncompliance with Title 24 minimum standards. Training Per the most recent Standards and Training for Corrections audit, Inyo County Probation Department is in compliance with mitigating circumstances with all relevant regulations and mandates. 1 Health and Safety Code Section 13146.1(a) and (b). 2 Health and Safety Code Section 101045. 3 Welfare and Institutions Code Section 229. 7136 Inyo SPJH LTR 16-18 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State & Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7136 FACILITY NAME: Inyo County Special Purpose Juvenile Hall FACILITY TYPE: SPJH PERSON(S) INTERVIEWED: Jeffrey Thomson, Chief Probation Officer; Mark Olson, Deputy Chief FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 28, 2018 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 COUNTY INSPECTION AND ✓ EVALUATION OF BUILDING AND GROUNDS (a) county building inspection by agency The inspection was completed on ✓ designated by the Board of Supervisors to July 2, 2018. Found the facility approve building safety; structurally sound. (b) fire authority having jurisdiction, including a Fire Marshal provided a Fire ✓ fire clearance as required by Health and Clearance dated June 17, 2018. Safety Code Section 13146.1 (a) and (b); (c) local health officer, inspection in accordance Environmental Health 7/17/2018 ✓ with Health and Safety Code Section Nutritional Health 11/21/2017 101045; Medical/Mental Health 8/14/18 (d) county superintendent of schools on the Inyo County Juvenile Hall is not adequacy of educational services and required to be inspected for education facilities as required in Section 1370; X as they are a Special Purpose Juvenile Hall (SPJH). They do not have traditional Educational Services. (e) juvenile court as required by Section 209 of The Judge conducted a site visit on ✓ the Welfare and Institutions Code August 20, 2018. The facility was found suitable. (f) (d) Juvenile Justice Commission as required The JJC conducted their inspection by Section 229 of the Welfare and on July 24, 2018. No corrective ✓ Institutions Code or Probation Commission actions noted. as required by Section 240 of the Welfare and Institutions Code. TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1321 APPOINTMENT AND QUALIFICATIONS The CPO has submitted a letter certifying that each Chief Probation Officer Jeffrey Thomson ✓ employee has been appointed and are qualified pursuant attests to the recruitment and hiring of staff to the requirements of this regulation. meeting the applicable regulations and statutes. Memo dated June 25, 2018. The facility adheres to the minimum standards for the Agency is an STC participant and is fully selection and training requirements in PC 6035 (STC ✓ compliant with training requirements. Under compliant). X the Title 15 regulations, Core training is not required; however, it is a best practice. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 1 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1321 STAFFING 200 Staffing a) There are an adequate number of personnel to carry Inyo County Juvenile Hall operates a SPJH. out the facility program, to provide for safety and The facility functions as both a commitment security of minors and staff and meet established option for Inyo youth to avoid out of county standards and regulations. placement and as a Special Purpose Juvenile Hall that receives intakes on the weekends. ✓ Inyo County contracts with El Dorado and X Tulare Counties for full time detention and transfers youth as needed. Inyo SPJH employs both full and part-time staff. When the hall is vacant, the staff performs other duties as required by the Department. b) There is sufficient staff to ensure that no required ✓ All required services are provided. service is denied. X c) There is a sufficient number of supervisory level ✓ staff to ensure adequate supervision of all staff X members. d) There is a clearly identified person on duty who is Inyo SPJH staff is assigned whenever a responsible for all the operations and activities and youth is housed. During working hours’ ✓ has completed the Juvenile Corrections Officer field services probation officers who are in X Core Course and PC 832 training. the general vicinity of Sheriff’s deputies serve as emergency backup. e) There is as least one staff member present on each ✓ living unit whenever there are minor(s) in the unit. X f) The facility has sufficient food services personnel ✓ relative to the number and security of units. X g) The facility has administrative, clerical, Youth supervision staff is not diverted from recreational, medical, dental, mental health, primary duties due to ancillary duties when building maintenance and other support staff for the ✓ the hall is occupied. efficient management of the facility, and to ensure X that child supervision staff are not diverted from supervising minors. h) There is sufficient child supervision staff to provide continuous wide-awake supervision of minors, ✓ subject to temporary variations in staff assignments, X to meet special program needs. Juvenile halls (minimum child-staff ratio): Facility is a Special Purpose Juvenile Hall. ✓ (A) During hours that minors are awake, one Remainder of this regulation is deleted. X wide-awake child supervision staff member is on duty for each 10 minors in detention. Special Purpose Juvenile Halls (minimum child-staff At least one staff member is of the same ratio): gender as each youth. ✓ (A) During hours that minors are awake, one wide- X awake child supervision staff member is on duty for each 10 minors in detention. 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 2 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) During hours that minors are asleep, one wide- ✓ awake child supervision staff member is on duty for X each 30 minors in detention. (C) At least two wide-awake child supervision staff members are on duty at all times, regardless of the ✓ number of minors in detention, unless an X arrangement has been made for immediate backup support services for emergencies. (D) At least one child supervision staff member is on duty who is the same gender as minor(s) who are ✓ housed in the facility, unless an arrangement has X been made for immediate same gender supervision. Camps (minimum child-staff ratio): Facility is a special purpose juvenile hall. (A) During the hours when minors are awake, there ✓ Remainder of this regulation is deleted. is a minimum of one wide-awake child supervision X staff member on duty for each 15 minors in the camp population. 1322 CHILD SUPERVISION STAFF CPO Letter on file dated 6/25/2018. ORIENTATION AND TRAINING ✓ CPO certification letter has been received and addresses the elements of Section 1320). Prior to assuming any responsibilities each staff ✓ 405 Child Supervision Staff Training member is properly oriented to his/her duties. X Prior to assuming responsibility for the supervision of Per policy, all staff are required to receive 40 ✓ minors, each child supervision staff member receives a hours of training. X minimum of 40 hours of facility-specific orientation. Prior to assuming primary responsibility for supervision of minors, each child supervision staff member ✓ successfully completes the requirements of the Juvenile X Corrections Officer Core Course pursuant to PC 6035. 1323 FIRE AND LIFE SAFETY All youth supervision staff have completed Core training which includes fire and life There is at least one person on duty at all times who safety. meets the training standards established by the Board of ✓ State & Community Corrections for general fire and life X safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Inyo policy and procedure manual was updated 2016. ✓ There is a policy and procedures manual that, at a X minimum, addresses all regulations that are applicable to the facility. The manual is available to and reviewed by all ✓ Electronic and print copies are available employees. X The manual is administratively reviewed annually and ✓ The manual is reviewed annually updated as necessary. X 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 3 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The records relating to the standards and requirements Documents were available for inspection ✓ set forth in these regulations are accessible to the Board X of State & Community Corrections. The manual includes: 100 (a) Policy and Procedure a) Table of organization, including channels of ✓ communications and description of job X classifications; b) Responsibility of the probation department, purpose 100 (b) Policy and Procedure of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention ✓ Commission or Probation Committee, probation X staff, school personnel and other agencies that are involved in juvenile facility programs; c) Responsibilities of all employees; ✓ 100 (b) Policy and Procedure X d) Initial orientation and training program for ✓ 100 (d) Policy and Procedure employees; X e) Initial orientation, including safety and security 100 (d) Policy and Procedure issues, for support staff, contract employees, school ✓ and medical staff, program providers and X volunteers; f) The maintenance of record keeping, statistics and 100 (e) Policy and Procedure communication systems to ensure: efficient operation of the facility; care of minors; ✓ maintenance of minors’ records; providing X information to the court and those authorized by the court or by law, release of information regarding minors; g) Ethical responsibilities; ✓ 100 (e) Policy and Procedure X h) A non-discrimination provision that provides that all minors within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or ✓ harassment on the basis of actual or perceived X race, ethnic group identification, ancestry, national origin, color, religion, sex, sexual orientation, gender identity, mental or physical disability, or HIV status; and, i) Storage and maintenance requirements for any ✓ chemical agents used in the facility. X 1325 FIRE SAFETY PLAN 410 Fire and Life Safety ✓ The fire safety plan includes: X a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility Verified by inspection – monthly fire drill ✓ staff with a two-year retention of the inspection held. X record; c) Fire prevention inspections as required by HSC ✓ Fire clearance granted. 13146.1 (a) and (b). X 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 4 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) An evacuation plan; ✓ Verified by inspection; Posted. X e) Documented fire drills are conducted at least ✓ Verified by inspection; Minutes reviewed. quarterly; X f) A written plan for the emergency housing of minors ✓ 410.1 Fire Safety Plan in the case of fire; and, X g) A fire suppression pre-plan in cooperation with the 410.1 Fire Safety Plan ✓ local fire department. X 1326 SECURITY REVIEW 450 Security The facility administrator annually reviews, evaluates, The annual security review was completed and documents security reviews. The review and ✓ by Deputy Chief Mark Olsen on 6/21/2017. evaluation address the internal and external security, X including, but not limited to: key control, security equipment and related training. 1327 EMERGENCY PROCEDURES 505 Emergency Procedure Emergency policies and procedures include but are not Letter from Chief Thomson dated 6/25/2018. limited to: escape, disturbances, and taking of hostages; civil disturbances; fire and natural disasters; periodic testing of emergency equipment; storage, ✓ issue and use of chemical agents, related security X devices, and weapons and ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all child supervision staff. 1328 SAFETY CHECKS 465 Safety Checks Documented direct visual observation of minors occurs ✓ Verified by inspection. Safety checks were every 15 minutes when minors are asleep or in their X timely, random and unpredictable. rooms. 1340 REPORTING OF LEGAL ACTIONS 300 Reporting of Legal Action The facility submits a letter of notification to the Board No litigation is pending. of State & Community Corrections on each legal action ✓ pertaining to conditions of confinement filed against X person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR 300 Reporting of Legal Action INJURY OF A MINOR WHILE DETAINED Policy exists. No minor deaths occurred ✓ during this inspection cycle. The administrator of the facility provides the Board of X State & Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 5 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Written policy and procedures assure a medical and operational review of each in-custody death. The review team includes the facility administrator and/or ✓ the facility manager; the health administrator; the X responsible physician; and other health care and supervision staff who were relevant to the incident There are written policies and procedures for handling deaths, suicide attempts, suicide prevention and ✓ notification of the juvenile court and the parent, X guardian or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Inyo County submits their monthly reporting information in a timely manner. Population and profile survey reports are submitted to ✓ the Board of State & Community Corrections within X 10 working days after the end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY 300 Reporting of Legal Action The number of minors detained in a living unit has ✓ exceeded its maximum capacity for more than 15 X calendar days in a month since the previous inspection. If required, the facility has submitted CARs/CCARs to ✓ BSCC since the last inspection (N/A if no to the above). X The facility is under an approved suitability plan (N/A if ✓ no to the above). X 1350 ADMITTANCE PROCEDURES 600 Intake ✓ Written policies and procedures for admittance of X minors include the requirements of Sections 1324 and 1430. a) In juvenile halls, minors are allowed access to a 735 Telephone Access telephone, in accordance with the provisions of ✓ Welfare and Institutions Code Section 627 (two X completed telephone calls [parent/guardian and attorney] within an hour, at the public expense). b) The juvenile hall has established written criteria 600 Intake for detention. ✓ Youth are screened at the time of entry using X the Detention Risk Assessment Instrument (DRAI) to determine detention status. c) The juvenile camp has included policies and Facility is not a camp. procedures that advise the minor of the estimated length of stay and has developed program ✓ guidelines that include written screening criteria for X inclusion and exclusion from the program. 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 6 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES 605 Release ✓ Written policies and procedures for release of minors in X custody provide for: a) Verification of identity/release papers; b) Return of personal clothing and valuables; ✓ X c) Notification to the minor’s parents or guardian; ✓ X d) Notification to the facility health care provider in Medical services are briefed daily. accordance with Sections 1408 and 1437 of these ✓ regulations, for coordination with outside agencies; X and, e) Notification of school staff. ✓ No school services (Special Purpose Juvenile X Hall) There are written policy and procedures for furlough of Minor would be released rather than ✓ minors from custody. furloughed. 1352 CLASSIFICATION 610 Classification ✓ Written policies and procedures on classification of The SPJH has one unit in which all youth are minors for the purpose of determining housing housed. Youth are further classified based on placement in the facility provide for: individual needs or concerns. a) The safety of the minor, facility staff, and the public Youth shall be evaluated upon admittance to by placing minors in the appropriate, least the facility; factors include: age, maturity, restrictive housing and program settings and ✓ sophistication, emotional stability, program housing assignments consider the need for single, needs, legal status, public safety double, or dormitory assignment; considerations, medical/mental health considerations and sex of the youth; b) Consideration of facility populations and physical ✓ design of the facility; c) Classification of a minor upon admittance to the ✓ facility; and, d) Periodic classification reviews. ✓ 1353 ORIENTATION 615 Orientation Written policies and procedures require an orientation for minors prior to placement in a living area. Both ✓ written and verbal information are provided. Provisions are made to provide information to minors who are a) Informing the youth about facility impaired, illiterate or do not speak English. The rules and disciplinary procedures; orientation includes: and a) Facility rules and disciplinary procedures; ✓ b) Explaining the grievance procedures to the youth; and b) Grievance procedures; ✓ c) Allowing youth to have access to legal services; and c) Access to legal services; ✓ d) Allowing youth to have access to health care services; and d) Access to health care services; ✓ 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 7 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Access to counseling services; ✓ e) Classifying youth to appropriate housing assignments; and f) Access to religious services; ✓ f) Staff shall provide youth with items of personal care and an opportunity g) Access to educational services; ✓ for personal hygiene; and g) Youth shall have use of h) Information on the court process; ✓ correspondence material, visiting privileges, and telephone; and i) Housing assignments; ✓ h) Staff shall explain the availability of reading materials, programs, and j) Availability of personal care items and opportunity ✓ activities; and for personal hygiene; i) Staff shall explain the facility’s use k) Correspondence, visiting and telephone use; ✓ of restraints and chemical agents; and l) Availability of reading materials, programs, and ✓ j) Staff shall explain the facility’s activities; policy on the use of force; and k) Staff shall explain the emergency m) Use of restraints and chemical agents; ✓ and evacuation procedures. n) Use of force; and, ✓ o) Emergency and evacuation procedures. ✓ 1354 SEGREGATION 620 Segregation ✓ There are written policies and procedures for the segregation of minors. Minors who are segregated are not denied normal No privileges are denied ✓ privileges available at the facility, except to accomplish the objectives of the segregation. Written procedures provide for direct visual observation All minors are directly visually observed. and for a review of all minors in segregation to determine whether it is appropriate for them to remain ✓ in segregation. When segregation is for the purpose of discipline, Title 15, Section 1390, applies. 1355 INSTITUTIONAL ASSESSMENT AND Facility is a Special Purpose Juvenile Hall. PLAN No assessments are conducted. ✓ Written policies and procedures require that Remainder of this regulation is deleted. documented assessments and plans be developed within 40 days after admission, for minors who are held for a period of 30 days or more. 1356 COUNSELING AND CASEWORK 630 Counseling and Casework Services SERVICES Counseling the youth is an expectation for Written policies and procedures ensure appropriate ✓ facility staff. The weekend program is counseling and casework services for all minors. specifically planned to include programming, Policies and procedures include: social awareness and rehabilitative services. Assisting with personal problems or needs that may arise; 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 8 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Assisting the minor requesting contact with parents, ✓ attorney, clergyman, probation officer, or other public official; and, Providing services as appropriate to the population housed in the facility, and may include: substance ✓ abuse, family crisis and reunification, counseling, public health and mental health services. 1357 USE OF FORCE 635 Use of Force ✓ There are written policies and procedures for the use of Use of force is rarely necessary in this force, which may include chemical agents. facility. No incidents of force occurred Force is not applied as punishment, discipline, or ✓ during this inspection cycle. treatment. a) When using force, use only that force a) There are policy statements that: necessary to control the youth shall be 1. Define the term “force” and address the utilized. escalation and appropriate level of force, b) Staff shall report all uses of force, no ✓ emphasizing the need to avoid the use of force matter how slight, and will take whenever possible and using only that force affirmative action to stop any necessary to ensure the safety of minors and inappropriate use of such force. others; c) Staff shall be provided with training in the area of “use of force,” including the 2. Describe the requirements for staff to report the ✓ training on use of less than lethal force use of force and to take action to stop the and chemical agents. inappropriate use of force; d) In the event that physical force is used, 3. Define the role, notification, and follow up ✓ all staff involved in the incident shall procedures of medical and mental health staff complete a special incident report concerning the use of force; and before the end of the shift. 4. Define the training that shall be provided and e) Staff will note in the incident report, all required for the use of force. Such training measures taken to control youth’s shall include, but not be limited to, known behavior prior to the use of force. medical conditions that would contraindicate f) This review will include the certain types of force; acceptable chemical ✓ appropriateness of staff actions, medical agents; methods of application; signs or treatment for staff and youth, and symptoms that should result in immediate recommendation of disciplinary action referral to medical or mental health staff; and, for the youth. requirements of the decontamination of g) This special incident report packet will chemical agents, if such agents are utilized. be left for the Facility Manager’s b) Polices and procedures address: review during the next business day. The types, levels, and application of force; h) Juvenile Hall staff is authorized to carry documentation of the use of force; a grievance ✓ and use Oleoresin Capsicum (OC procedure; a system for investigation of the use of Pepper spray). These staff members force and administrative review; and discipline for must have completed an STC or POST the improper use of force; certified block of instruction in the 1. The specific use of physical, chemical agent, application of OC spray. lethal, and non-lethal force that may, or may ✓ i) Only county-issued OC spray canister not, be used in the facility; may be used by staff while on duty. OC spray may be used in cases where 2. The limitations regarding the use of force on the application of physical force would pregnant minors in accordance with Penal Code ✓ be appropriate. Section 6030(f) and Welfare and Institutions Code Section 222; and, 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 9 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 3. A standardized format, time period, and procedure for reporting the use of force, ✓ including the reporting requirements of management and line staff. 1358 USE OF PHYSICAL RESTRAINTS 640 Use of Physical Restraints Note: The provisions of this regulation do not apply to the use of handcuffs, shackles or other restraint Restraint within the meaning of this standard devices when used to restrain minors for movement or ✓ is not used. The text of the regulation is transportation removed from this checklist. 1359 SAFETY ROOM PROCEDURES 645 Use of Safety Room ✓ The safety room has been closed during this Xin spection cycle and is used for storage only. Remainder of this regulation is deleted. 1360 SEARCHES 455 Searches ✓ Written policies and procedures govern the search of The policy addresses facility searches, search minors, the facility, and visitors. of secured property, body searches, body Searches are conducted to insure the safety and security quadrant searches and visitor searches. Strip of the facility and to provide for the safety and security ✓ searches require prior supervisory approval. of the public, visitors, minors, and staff. Searches are not conducted for harassment or as a form ✓ of discipline or punishment. Written procedures address each of the following: Intake searches; Searching minors who are ✓ returning from activities outside of the living unit, court, another facility, or visiting; Facility searches; Searches of visitors; and, Cross-gender supervision. 1361 GRIEVANCE PROCEDURE 650 Minors Grievance Procedures ✓ There are written policies and procedures allowing any Policy and procedures exist which meet all minor to appeal and have grievances resolved relating to regulatory mandates including concerns of any condition of confinement. parents, etc. No grievances have been filed The policies and procedures include: during this inspection cycle. a) A grievance form and instructions that include ✓ provisions for the minor to have free access to the form; b) The option for minors to confidentially file the ✓ grievance or deliver the form to any child care supervision staff working in the facility. c) Resolution of the grievance at the lowest ✓ appropriate staff level; d) Provision for a prompt review and response to ✓ grievances within a specified time limit; 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 10 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Minors may elect to be present to explain their version of the grievance to a person not directly ✓ involved in the circumstances that led to the grievance. Provision for a staff representative approved by ✓ the facility administrator to assist the minor. e) Provision for a written response to the grievance ✓ which includes the reasons for the decisions; f) A system which provides that any appeal of a grievance shall be heard by a person not directly ✓ involved in the circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are addressed and documented within a specified time ✓ frame, whether or not those concerns are associated with a grievance. 1362 REPORTING OF INCIDENTS 655 Reporting of Incidents A written report of all incidents, which resulted in Review of documentation provided, revealed physical harm, serious threat of physical harm, or death compliance with this regulation. ✓ to an employee or a minor of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO DNA collection is not conducted at this COLLECT DNA SPECIMENS, SAMPLES, facility. ✓ IMPRESSIONS Remainder of this regulation is deleted. 1370 EDUCATION PROGRAM Facility is a Special Purpose Juvenile Hall and is not required to provide an ongoing The County Board of Education provides for the education. administration and operation of juvenile court schools ✓ in conjunction with the Chief Probation Officer or If a youth is engaged in a home-study X designee. Policies and procedures ensure program prior to placement, the agency communication and coordination between educators and allows continuation of that program. probation staff. Remainder of this regulation is deleted. 1371 RECREATION AND EXERCISE 710 Recreation and Exercise ✓ a) There are policies and procedures for recreation and The policy of this facility is to maximize the exercise of minors. amount of time youth are out of their rooms b) There is equivalent recreational programming for ✓ and not confined to their bed. This facility female and male minors. shall provide the opportunity for recreation, programs and exercise a minimum of three c) The recreation program includes a written daily hours a day during the week and five hours a schedule; access to approved reading materials; and ✓ day each on Saturday and Sunday or other other programs such as television, radio, ping-pong, non-school days, of which one hour shall be video, and games. an outdoor activity, weather permitting. The activities are supervised and include orientation ✓ and coaching of minors. 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 11 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) The exercise program provides the opportunity for All activities are documented in the facility at least one hour of outdoor physical activity each log book. day, weather permitting. If weather does not permit ✓ outdoor physical activity, at least one hour each day of exercise involving large muscle activities is provided. e) There is the opportunity for a minimum of three hours of recreation and exercise a day during the ✓ week and five hours a day each Saturday, Sunday and other non-school days. At least one hour or this time is large muscle exercise. The recreation and exercise schedule is posted in the ✓ living units. f) Minors on disciplinary status have an opportunity for a minimum one hour of large muscle exercise. That one hour of exercise is suspended only upon a ✓ written finding by the administrator/manager that the minor represents a threat to the safety and security of the facility. 1372 RELIGIOUS PROGRAM 715 Religious Programs The facility administrator provides access for voluntary ✓ Within the meaning of the regulations, this participation in religious services and/or religious section does not apply. However, when a counseling at least once a week. A minor is allowed to youth requests contact with their spiritual participate in other program activities if he/she elects advisor, staff will make every effort to not to participate in religious programs. arrange telephone contact or visitation if it Religious programs provide for: religious services, is feasible to do so. availability of clergy, and availability of religious diets. ✓ 1373 WORK PROGRAM 720 Work Program for Minors in Custody There are written policies and procedures for assigning Youth may participate in basic housekeeping ✓ minors to work programs, which are meaningful, functions of the facility as well as constructive, and related to vocational training or community service projects. increasing a minor’s sense of responsibility. 1374 VISITING 725 Visiting ✓ There are written policies and procedures for visiting Youth can receive visits by parents, that include provision for special visits. guardians or persons standing in loco Minors are allowed visits by parents, guardians, or parentis, at reasonable times. ✓ persons standing in loco parentis, at reasonable times. Opportunity for visiting is at least two hours per week. Visits are supervised, but conversations are not ✓ monitored unless there is a security or safety need. 1375 CORRESPONDENCE 730 Correspondence ✓ There are written policies and procedures for While policy and procedures satisfy the correspondence which provide that: regulation, the short duration of housing 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 12 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) There is no limitation on the volume of mail that ✓ makes correspondence impractical. minors may send or receive; b) Minors may send special mail and two letters per ✓ week postage-free; c) Minors may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, and the State Board of State ✓ & Community Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the minor; and, d) Incoming and outgoing mail, other than confidential correspondence described above, may be read by staff only when there is reasonable cause to believe ✓ facility safety and security, public safety, or minor safety is jeopardized. 1376 TELEPHONE ACCESS 735 Telephone Access ✓ There are written policies and procedures to provide minors with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 740 Access to Legal Services ✓ Written procedures ensure the rights of minors to have access to the courts and legal services include: a) Access, upon request by the minor, to licensed ✓ attorneys and their authorized representatives; b) Provision for confidential consultation with ✓ attorneys; and, c) Unlimited postage paid legal correspondence and ✓ cost free telephone access as appropriate. 1378 SOCIAL AWARENESS PROGRAM Not Applicable – Facility is a Special Purpose Juvenile Hall. The County Board of Education or the Chief Probation Officer provides programs designed to promote social awareness and reduce recidivism. The programs ✓ consider the needs of male and female minors and may include: victim awareness; conflict resolution; anger management; parenting skills; appropriate gender specific programming; juvenile justice; self-esteem; building effective decision making skills; and, other topics that suit the needs of the minors. 1390 DISCIPLINE 800 Discipline of Youth ✓ There are written policies and procedures for the X Staff are encouraged to utilize every discipline of minors that promote acceptable behavior. alternative effort to change youth behaviors Discipline is imposed at the least restrictive level that ✓ before using any discipline. Unit staff spend promotes the desired behavior. X a great deal of time counseling the youth 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 13 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Discipline does not include corporal punishment, group regarding their choices and behaviors. ✓ punishment, physical or psychological degradation or X deprivation of the following: a) Bed and clothing; ✓ X b) Daily shower, access to drinking fountain, toilet and ✓ personal hygiene items, and clean clothing; X c) Full nutrition; ✓ X d) Contact with parent or attorney; ✓ X e) Exercise; ✓ X f) Medical services and counseling; ✓ X g) Religious services; ✓ X h) Clean and sanitary living conditions; ✓ X i) The right to send and receive mail; and, ✓ X j) Education. ✓ X There are established rules of conduct and disciplinary penalties to guide the conduct of minors. The rules and penalties, which include both major violations and minor violations, are simply and affirmatively stated ✓ and are available to all minors. There are provisions for X minors who are impaired, illiterate, or do not speak English. 1391 DISCIPLINE PROCESS 805 Discipline Process ✓ There are written policies and procedures for the X No disciplinary actions were taken during administration of discipline that include: this inspection cycle. a) Designation of personnel authorized to impose ✓ discipline for violation of rules; X b) Prohibiting discipline from being delegated to any ✓ minor; X c) Definition of major and minor rule violations and ✓ penalties, due process requirements; X d) Minor rule violations may be handled informally by counseling or advising the minor of the expected conduct or by the imposition of a minor penalty; ✓ segregation for a minor violation shall not exceed X 24 hours; discipline shall be accompanied by written documentation and a policy of review and appeal to a supervisor; and, e) Major rule violations include but are not limited to: any violation that results in segregation for 24 hours ✓ or more, or extension of time in custody. Major X rule violations and the discipline process shall be documented and require the following: 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 14 - J453 JUV PRO-07.dot (7/08) TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Written notice of violation prior to a hearing; ✓ X Hearing by a person who is not a party to the ✓ incident; X Opportunity for the minor to be heard, present ✓ evidence and testimony; X Provision for minor to be assisted by staff in the ✓ hearing process; and, X Provision for administrative review. ✓ X REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ✓ No persons over 18 are held at this facility age and older. X The facility has been approved to hold persons under ✓ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements 208.5 application has not been submitted ✓ of 208.5 WIC (programming, capacity and security of the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 W&I minors are not held at this facility 300 MINORS Viola tion Dependent or neglected minors who are defined under ✓ Section 300 of the Welfare and Institutions Code X (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC Status offenders are not held at this facility 601) AND FEDERAL MINORS ✓ X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Viola ✓ Juvenile Delinquents (WIC 602)? (WIC 207[d]). tion X Federal Minors (ICE Holds or ORR Contract) are held ✓ Contract offenders are not held at this in the facility. X facility. If yes to the above, the Monthly Report on the ✓ Detention of Status Offenders/Federal Minors is X submitted to the BSCC. 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 15 - J453 JUV PRO-07.dot (7/08) WIC 208 SEPARATION OF MINORS AND Adult inmates are not held at this facility. ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) ✓ Are adult inmates held in the facility? (When a person X in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Viola ✓ separated from minors. tion X Adult inmates from an adult facility (e.g. inmate Viola workers or “Scared Straight” programs) are not allowed ✓ tion in the facility in a manner that allows contact with X minors. 7136 Inyo SPJH Pro 16/18: 6/28/2018 - 16 - J453 JUV PRO-07.dot (7/08) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7136 FACILITY NAME: Inyo County Juvenile Hall FACILITY TYPE: SPJH CONSTRUCTION/REMODEL DATE(S): Opened 1995 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: N/A FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 28, 2018 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) 2 holding rooms. X Holding Rooms: 1 safety room (Currently used as storage) Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins at a X ratio of a 1:8; and Provide access to drinking fountain. X Intake and Control. Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) The facility has a rated capacity of 16 2 rooms with 3 beds. Living units are designed to accommodate no more than 30 X 4 rooms with 2 beds. minors and contain: 1 room with 2 beds in Intake Unit –Added in 2012. Showers at a ratio of 1:6; X Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and one X urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic X materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room X doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) The facility does not have any single occupancy X Contain a minimum of 500 cubic feet of air space and 63 rooms. cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) Two rooms were designed and approved by X California Youth Authority for three beds. These Contain a minimum of 800 cubic feet of airspace and 100 rooms have 165 sq. ft. of floor space. square feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7136 Inyo SPJH PHY;06/28/2018 - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X The facility is not a camp. sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off X the floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) There are two interview rooms adjacent to the X There is one interview room for each detention unit in Central Control station. juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences X and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a minimum of 28 square X feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of X The facility has a large day room. clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7136 Inyo SPJH PHY;06/28/2018 - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS There is outdoor and/or multipurpose (gymnasium) space consisting of: The exercise area meets and exceed these X No less than the equivalent of 90' X 100' outdoor and requirements. /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than X 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more X than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7136 Inyo SPJH PHY;06/28/2018 - 3 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7136 FACILITY: Inyo County Juvenile Hall TYPE: SPJH RC: 16 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: June 28, 2018 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Intake/Booking 1 Holding Pre-98 1 1 1 (1) 7’ x 8’ x 10 To be used for Temporary Holding. (56 sq. ft) 2 Holding Pre-98 1 2 2 2 8’4” x 12’ x 10 May also be used to house youth, if day room is staffed. (100.8 sq. ft.) 3 Safety Pre-98 1 1 (1) 9’5” x 8’ 10’ Closed – Storing Ping Pong Table. Note: Intake unit has a full bathroom with a shower. Day room is approximately 143 sq. ft. with built in table and bench with seating for four (4) and drinking fountain. The control station adjacent to intake is staffed when a minor is present. Rooms measured to determine whether minors can be housed in this unit. Only one room contained sufficient square feet to be used as a sleeping room. Facility rated capacity has been increased to reflect inclusion of this location for housing. 1 1 Double Pre- 98 1 2 2 2 110 sq. ft. 1 1 1 2 Double Pre-98 1 2 2 2 110 sq. ft. 1 1 1 3 Double Pre-98 1 2 2 2 110 sq. ft. 1 1 1 4 Double Pre-98 1 2 2 2 110 sq. ft. 1 1 1 5 Triple Pre-98 1 3 3 3 165 sq. ft. 1 1 1 6 Triple Pre-98 1 3 3 3 165 sq. ft. 1 1 1 4 One shower- is handicap accessible. Classroo Pre-98 1 (20) (20) m 1 Rated Capacity increased during the May 2012 inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7136 Inyo SPJH LAS;06/28/2018 - 1 - J460 LAS JUV.dot (03/01)