Kern County, County Probation (2020-2022 inspection cycle)

June 20, 2022 T.R. Merickel, Chief Probation Officer Kern County Probation Department P.O. Box 3309 Bakersfield, CA 93385-3309 RE: KERN COUNTY 2020/2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885 Dear Chief Merickel: The 2020/2022 biennial inspection of the Kern County Probation Department’s James G. Bowles Juvenile Hall (JH), Furlough Treatment and Rehabilitation (FTR), Pathways Academy (PA), Larry J. Rhodes Crossroads Facility, and Camp Erwin Owen has been completed. A pre- inspection briefing was held on January 6, 2022 and the facilities were inspected on April 18 through April 27, 2022. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the James G. Bowles Juvenile Hall, Larry J. Rhodes Crossroads Facility, and Camp Erwin Owen. Please refer to the Title 15 Procedures checklists for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. MANDATORY LOCAL INSPECTIONS In addition to the biennial inspection, Title 15, section 1313, and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. T.R. Merickel Chief Probation Officer Page 2 Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklists. Scope of the Inspection The inspection consisted of a review of the Kern County Policy and Procedure Manual1, a site visit to review operations, physical plants and relevant documentation, and interviews with administration, facility staff, youth, and collaborative partners. During the inspection, we evaluated consistency between policy and practices. BSCC INSPECTION RESULTS Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the James G. Bowles Juvenile Hall, Larry J. Rhodes Crossroads Facility, and Camp Erwin Owen. No corrective action is required at this time. During our inspection of the James G. Bowles Juvenile Hall, Larry J. Rhodes Crossroads Facility, and Camp Erwin Owen, we reviewed the facility policies and procedures manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations included in Title 15, Minimum Standards for Juvenile Facilities. On the day of the inspections, we discussed several policies and procedures with staff and suggested edits which might bring more clarity and specificity to the manual. In particular, we discussed Title 15 sections 1354.5 Room Confinement (Crossroads Facility) and 1370 Education (Juvenile Hall). Please refer to the Title 15 Procedures checklist for more detail information regarding those Title 15 regulations. Following our inspection, Division Directors John Sanchez and Ryan Wegis addressed areas of concern with Title 15 section 1354.5 and 1370 with probation and school staff. Protocols and quality assurance procedures have been put in place to hold staff accountable for ensuring youth unable to attend school due to safety concerns receive their educational packet, education assistance and a location outside of their room to complete schoolwork. All other policy and procedures discussed were updated to remain in compliance with Title 15 prior to the submission of this report. During our tour of each facility, we reviewed: Shift Logs; youth files; incident reports; monthly inspection reports; fire drills; admittance, detention and classification information; assessments and plans; grievances; facility schedules; use of force and use of restraints and discipline documentation. We also talked with staff and youth throughout the facilities. Their interviews indicated that Title 15 regulations are being consistently followed. It should be noted our review of the use of force documentation revealed your staff at each facility are doing an exceptional 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7146+ Kern Probation JH Camp LTR 20-22 T.R. Merickel Chief Probation Officer Page 3 job of using verbal commands to deescalate youth prior to going hands on or utilizing O.C. spray. Their efforts in this area is commendable. Title 24, CCR Physical Plant There were no changes made to the physical plants and your rated capacity for the James G. Bowles Juvenile Hall remains 120, Furlough Treatment and Rehabilitation (30), and Pathways Academy (20). The Larry J. Rhodes Crossroads Facility remains 120, and Camp Erwin Owen remains 125. Please see the Physical Plant Evaluations for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training Per the most recent Standards and Training for Corrections audit, Kern County Probation Department is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed applicable documentation and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. -- We want to thank you and your staff for their time and assistance in completing this inspection. We especially want to acknowledge Deputy Chief Probation Officer William Dickinson; Ryan Wegis, Probation Division Director; John Sanchez, Probation Division Director; Jeremy Roberts, Probation Division Director; Assistant Probation Division Director, Ahmed Baameur; and Assistant Probation Division Director Brian Gaona. Each of these individuals assisted at each step by clarifying processes, answering questions, and providing supporting documentation. All the staff members were very knowledgeable and cooperative. This concludes the 2020/2022 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at Craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, Craigus Thompson Sr. Field Representative Facilities Standards and Operations Division Enclosures 7146+ Kern Probation JH Camp LTR 20-22 T.R. Merickel Chief Probation Officer Page 4 cc: Chair, Kern County Board of Supervisors* Chief Administrative Officer, Kern County* Presiding Judge, Kern County Juvenile Court* Chair, Kern County Juvenile Justice Commission* William Dickinson, Deputy Chief Probation Officer *Copies of full inspection are available upon request or are available online at www.bscc.ca.gov. 7146+ Kern Probation JH Camp LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7146+7152+7147 FACILITY NAME: James G. Bowles Juvenile Hall (JH), Pathways Academy FACILITY TYPE: JH and Camps (PA), Furlough Treatment Rehabilitation (FTR) PERSON(S) INTERVIEWED: Ryan R. Wegis, Probation Division Director; William Dickinson, Deputy Chief Probation Officer; Wendy McCune, Juvenile Corrections Officer III; Jared Martinez, Juvenile Corrections Officer II; Jomira Ibarra, Juvenile Corrections Officer; Kimberly Herrera, School Principal; Claudia Harrelson, RN Charge FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 20, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND All local inspections completed for the EVALUATION OF BUILDING AND GROUNDS 2020/2022 inspection cycle. On an annual basis, or as otherwise required by law, X each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by Completed 10/26/21 X the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire Completed 10/27/21 clearance as required by Health and Safety Code X Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental completed 4/20/21 Health and Safety Code Section 101045; X Nutritional completed 9/21/21 Medical/Mental Health completed 4/20/21 (D) County superintendent of schools on the adequacy School program evaluation completed by of educational services and facilities as required in X Carlos Rojas of Kern County Superintendent Section 1370; of Schools on 1/19/21 (E) Juvenile court as required by Section 209 of the Completed 3/15/21 X Welfare and Institutions Code (F) Juvenile Justice Commission as required by Section Completed 6/16/21 229 of the Welfare and Institutions Code or X Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS 1100 Staffing and Recruitment BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s The elements of this regulation are covered certification letter confirming that all elements of in Chief TR Merickel letter, dated 9/28/21 regulation are met. (a) Appointment X In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications 1100 Staffing and Recruitment Each facility shall: X Qualifications 1-4 (1) recruit and hire employees who possess knowledge, 1100 Staffing and Recruitment skills and abilities appropriate to their job X Qualifications 1 classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical 1100 Staffing and Recruitment examination including tuberculosis screening test X Qualifications 2 and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 1100 Staffing and Recruitment and training requirements adopted by the Board X Qualifications 5 pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new 1100 Staffing and Recruitment employee, and psychological examination in X Qualifications 3-4 accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- 1100 Staffing and Recruitment employees of the facility, who may be present at the Qualifications facility, shall have such clearance and qualifications X as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 1205 Staffing and Scheduling Procedures X Each juvenile facility shall: 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to 1205 Staffing and Scheduling Procedures carry out the overall facility operation and its Policy Statement programming, to provide for safety and security of youth and staff, and meet established standards and We reviewed a variety of documents regulations; X including safety check records, grievances, disciplinary actions, incidents reports, shift schedules and rosters. Review of these documents revealed compliance with this regulation. b) ensure that no required services shall be denied 1205 Staffing and Scheduling Procedures because of insufficient numbers of staff on duty At the time of inspection staffing budgeted absent exigent circumstances; positions consisted of: 1 Probation Division Director 1 Assistant Probation Division Director 7 Deputy Probation Officer III/Duty Supervisor X 6 Deputy Probation Officer I/II (1 vacant) 20 Juvenile Corrections Officer III 62 Juvenile Corrections Officer I/II (10 vacant) 18 Extra-help staff We found no indication that staffing was insufficient at the time of the inspection. c) have a sufficient number of supervisory level staff to 1205 Staffing and Scheduling Procedures ensure adequate supervision of all staff members; Policy 1 X The Duty Supervisor is identified on the daily shift rosters. d) have a clearly identified person on duty at all times 1205 Staffing and Scheduling Procedures who is responsible for operations and activities and Policy 2 has completed the Juvenile Corrections Officer Core Course and PC 832 training; A Duty Supervisor is assigned to each shift. X In the Duty Supervisor’s absence, a trained JCO III/DPO III officer is identified on the roster and assumes the Duty Supervisor’s role. e) have at least one staff member present on each living 1205 Staffing and Scheduling Procedures unit whenever there are youth in the living unit; X Policy 3 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) have sufficient food service personnel relative to the Adequate kitchen staff is present. number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen X supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building supervision staff are not distracted by maintenance, transportation, control room, facility support duties. X security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide-awake supervision of youth, reviewed to verify compliance with this subject to temporary variations in staff assignments X regulation. to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) 1205 Staffing and Scheduling Procedures (A) during the hours that youth are awake, one wide- Procedure Statement awake youth supervision staff member on duty for each 10 youth in detention; X Juvenile Hall population at the time of the inspection was 69 youths, 49 males, and 20 females. Review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their 1205 Staffing and Scheduling Procedures room for the purpose of sleeping, one wide-awake X Procedure Statement youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff 1205 Staffing and Scheduling Procedures members on duty at all times, regardless of the Procedure Statement number of youth in detention, unless an X arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty 1205 Staffing and Scheduling Procedures who is the same gender as youth housed in the X Policy 4 facility. (E) personnel with primary responsibility for other 1205 Staffing and Scheduling Procedures duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Special Purpose Juvenile Halls (minimum youth- This facility is not a Special Purpose staff ratio) Juvenile Hall. The balance of this regulation X (A) during hours that youth are awake, one wide-awake has been deemed not applicable. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth X supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the X number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) The commitment programs, Pathways (A) during the hours that youth are awake, one wide- Academy (PA), and Furlough Treatment awake youth supervision staff member on duty for Rehabilitation (FTR) are staffed at the same each 15 youth in the camp population; level of the Juvenile Hall. X PA and FTR population at the time of the inspection was 14 youths, 10 males, and 4 females. Review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the X number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility; 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the X function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, X farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF 1400 Training Policies and 1405 ORIENTATION AND TRAINING Child/Youth Supervision Staff Training (a) Prior to assuming any responsibilities each youth X supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; 1400 Training Policies and 1405 Child/Youth Supervision Staff Training X Procedures 1 (2) scope of decisions they shall make; 1400 Training Policies and 1405 Child/Youth Supervision Staff Training X Procedures 2 (3) the identity of their supervisor; 1400 Training Policies and 1405 Child/Youth Supervision Staff Training X Procedures 3 (4) the identity of persons who are responsible to 1400 Training Policies and 1405 them; Child/Youth Supervision Staff Training X Procedures 4 (5) persons to contact for decisions that are beyond 1400 Training Policies and 1405 their responsibility; and Child/Youth Supervision Staff Training X Procedures 5 (6) ethical responsibilities. 1400 Training Policies and 1405 Child/Youth Supervision Staff Training X Procedures 6 (b) Prior to assuming any responsibility for the 1400 Training Policies and 1405 supervision of youth, each youth supervision staff Child/Youth Supervision Staff Training member shall receive a minimum of 40 hours of facility-specific orientation, including: X All new full-time and extra-help employees receives 80 hours of Introductory Training. This far exceeds the minimum required 40 hours of training for this regulation. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) individual and group supervision techniques; 1400 Training Policies and 1405 Child/Youth Supervision Staff Training X Juvenile Hall Administrative Manual Review Topics 1 (2) regulations and policies relating to discipline and 1400 Training Policies and 1405 rights of youth pursuant to law and the Child/Youth Supervision Staff Training provisions of this chapter; X Juvenile Hall Administrative Manual Review Topics 2 (3) basic health, sanitation and safety measures; 1400 Training Policies and 1405 Child/Youth Supervision Staff Training X Juvenile Hall Administrative Manual Review Topics 3 (4) suicide prevention and response to suicide 1400 Training Policies and 1405 attempts Child/Youth Supervision Staff Training X Juvenile Hall Administrative Manual Review Topics 5 (5) policies regarding use of force, de-escalation 1400 Training Policies and 1405 techniques, chemical agents, mechanical and Child/Youth Supervision Staff Training physical restraints; All facility staff participates in annual X Defensive Tactics training. Juvenile Hall Administrative Manual Review Topics 4 (6) review of policies and procedures referencing 1400 Training Policies and 1405 trauma and trauma-informed approaches; Child/Youth Supervision Staff Training X Juvenile Hall Administrative Manual Review Topics 14 (7) procedures to follow in the event of 1400 Training Policies and 1405 emergencies; Child/Youth Supervision Staff Training X Juvenile Hall Administrative Manual Review Topics 6 (8) routine security measures, including facility 1400 Training Policies and 1405 perimeter and grounds; Child/Youth Supervision Staff Training X Juvenile Hall Administrative Manual Review Topics 7 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (9) crisis intervention and mental health referrals to 1400 Training Policies and 1405 mental health services; Child/Youth Supervision Staff Training All use of force incidents are referred to the X Mental Health staff. Juvenile Hall Administrative Manual Review Topics 15 (10) documentation; and 1400 Training Policies and 1405 Child/Youth Supervision Staff Training X Juvenile Hall Administrative Manual Review Topics 16 (11) fire/life safety training 1400 Training Policies and 1405 Child/Youth Supervision Staff Training X Juvenile Hall Administrative Manual Review Topics 17 (c) Prior to assuming sole supervision of youth, each 1400 Training Policies and 1405 youth supervision staff member shall successfully Child/Youth Supervision Staff Training complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Review of training documentation revealed X Code Section 6035. compliance with this regulation. Juvenile Hall Administrative Manual Review Topics (d) Prior to exercising the powers of a peace officer 1400 Training Policies and 1405 youth supervision staff shall successfully complete Child/Youth Supervision Staff Training training pursuant to Section 830 et seq. of the Penal X Code. Juvenile Hall Administrative Manual Review Topics 4 1323 FIRE AND LIFE SAFETY 1410 Fire and Life Safety Plan Whenever there is a youth in a juvenile facility, there On-site review indicates that all youth shall be at least one wide awake person on duty at all X supervisory staff receive site-specific life times who meets the training standards established by the safety training during orientation. Also, all Board for general fire and life safety which relate full-time employees receive fire and safety specifically to the facility. training in juvenile CORE. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL 1000 Policy and Procedure Manual All facility administrators shall develop, publish, and implement a manual of written policies and procedures County of Kern that address, at a minimum, all regulations that are Juvenile Detention Facility applicable to the facility. Such a manual shall be made Policy, Procedures and Operations Manual available to all employees, reviewed by all employees, was provided prior to the on-site inspection. X and shall be administratively reviewed at a minimum The manual was administratively reviewed every two years, and updated, as necessary. Those by Ryan R. Wegis, Probation Division records relating to the standards and requirements set Director on 1/5/22. forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 1100 Staffing and Recruitment- communications and a description of job Organizational Chart classifications; 1105 Managers and Supervisors X 1110 Line Staff Positions 1115 Service Staff Positions 1120 Office Staff Positions (b) responsibility of the probation department, purpose 1000 Policy and Procedure Manual (b) of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention X Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; 1105 Managers and Supervisors 1110 Line Staff Positions X 1115 Service Staff Positions 1120 Office Staff Positions (d) initial orientation and training program for 1000 Policy and Procedure Manual (d) X employees; (e) initial orientation, including safety and security 1000 Policy and Procedure Manual (e) issues and anti-discrimination policies, for support X staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and 1000 Policy and Procedure Manual (f) X communication system to ensure: (1) efficient operation of the juvenile facility; X 1000 Policy and Procedure Manual (f)1 (2) legal and proper care of youth; X 1000 Policy and Procedure Manual (f)2 (3) maintenance of individual youth's records; X 1000 Policy and Procedure Manual (f)3 (4) supply of information to the juvenile court and 1000 Policy and Procedure Manual (f)4 X those authorized by the court or by the law; and, (5) release of information regarding youth. X 1000 Policy and Procedure Manual (f)5 (g) ethical responsibilities; X 1000 Policy and Procedure Manual (g) (h) trauma-informed approaches; X 1000 Policy and Procedure Manual (h) (i) culturally responsive approaches; X 1000 Policy and Procedure Manual (i) (j) gender responsive approaches; X 1000 Policy and Procedure Manual (j) 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides that all 1000 Policy and Procedure Manual (k) youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 1000 Policy and Procedure Manual (l) chemical agents related security devices, and X weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- 1000 Policy and Procedure Manual (m) Cal eligibility information and enrollment of eligible X youth; and, (n) establishment of a policy that prohibits all forms of 1000 Policy and Procedure Manual (n) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any X retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 1502 Fire and Life Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with X the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the 1502 Fire and Life Safety Plan X manual of policy and procedures; b) monthly fire and life safety inspections by facility We reviewed monthly and fire safety staff with two- year retention of the inspection inspections from July 2020 to the date of our X record; inspection. All inspections were completed and verified during this inspection. c) fire prevention inspections as required by Health Completed on 11/23/21 X and Safety Code Section 13146.1(a) and (b); d) an evacuation plan; 1505.1 Emergency Procedure Plan X Basic Evacuation procedures for All Units e) documented fire drills not less than quarterly; The facility continues to exceed this regulation by conducting fire drills monthly X rather than quarterly. All fire drills were completed and verified during this inspection. f) a written plan for the emergency housing of youth in 1505.1 Emergency Procedure Plan X the case of fire; and, g) development of a fire suppression pre-plan in 1502 Fire and Life Safety Plan X cooperation with the local fire department. Fire Suppression Pre-Plan 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW 1455 Security Each facility administrator shall develop policies and Most recent review: 9/21/21 completed by procedures to annually review, evaluate, and document X Probation Division Director Ryan R. Wegis security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 1505 Emergency Procedures The facility administrator shall develop facility-specific X policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; X 1520 Escape (b) civil disturbance, active shooter and terrorist attack; 1510 Riot-Civil Disturbance X 1509 Active Shooter and Terrorist Attack (c) fire and natural disasters; X 1502 Fire (d) periodic testing of emergency equipment; 1505 Emergency Procedure X Testing of Emergency Equipment (e) emergency evacuation of the facility; and 1505 Emergency Procedure X Emergency/Disaster Evacuation Drills (f) a program to provide all youth supervision staff Per memo by Ryan R. Wegis, Probation with an annual review of emergency procedures. Division Director, date 9/21/21, all staff X completed an annual review of the facility emergency procedures. 1328 SAFETY CHECKS 1465 Safety and Youth Safety/Room Checks The facility administrator shall develop and implement Reviewed facility safety checks for the policy and procedures that provide for direct visual months of November 2021 and February observation of youth at a minimum of every 15 minutes, 2022. The Juvenile Hall, PA, and FTR at random or varied intervals during hours when youth continues to exceed this regulation by are asleep or when youth are in their rooms, confined in requiring visual checks of each youth 10 X holding cells or confined to their bed in a dormitory. minutes when a youth is in a room. Review Supervision is not replaced, but may be supplemented of safety check documents and policy and by, an audio/visual electronic surveillance system procedure manual reveals compliance with designed to detect overt, aggressive or assaultive this regulation. Review of safety checks also behavior and to summon aid in emergencies. All safety revealed they are being completed at random checks shall be documented with the actual time the or varied intervals throughout each shift. check is completed. 1329 SUICIDE PREVENTION PLAN 1523 Suicide Prevention Plan and The facility administrator, in collaboration with the Procedures healthcare and behavioral/mental health administrators, shall plan and implement written policies and Reviewed three (3) youth suicide prevention procedures which delineate a Suicide Prevention Plan. X packets. Review of documentation revealed The plan shall consider the needs of youth experiencing compliance with this regulation. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Suicide prevention training as required in Youth supervision staff receive suicide Section 1322, Youth Supervision Staff prevention training as part of their initial X Orientation, and Training and the Juvenile orientation and through the Juvenile Corrections Officer Core Course. Correctional Core training. (b) Screening, Identification Assessment and Youth Supervision staff (Intake officer) Precautionary Protocols administers the MAYSI questionnaire on X (1) All youth shall be screened for risk of each youth booked into the facility. suicide at intake and as needed during detention. (2) All youth supervision staff who perform All Intake Officers are trained to administer X intake processes shall be trained in the MAYSI. screening youth for risk of suicide. (3) All youth who have been identified during 1523 Suicide Prevention Plan and the intake screening process to be at risk of Procedures X suicide shall be referred to behavioral/mental health staff for a suicide Procedure statement risk assessment. (4) Precautionary protocols shall be developed 1523 Suicide Prevention Plan and to ensure the youth’s safety pending the Procedures X behavioral/mental health assessment. Procedure statement (c) Referral process to behavioral/mental health 1523 Suicide Prevention Plan and staff for assessment and/or services. Procedures X Procedure statement (d) Procedures for monitoring of youth identified 1523 Suicide Prevention Plan and at risk for suicide. Procedures X Policy statement (d) (e) Safety Interventions 1523 Suicide Prevention Plan and (1) Procedures to address intervention Procedures protocols for youth identified at risk for X Policy statement (e)1 suicide which may include, but are not limited to: A. Housing consideration 1523 Suicide Prevention Plan and Procedures X Policy statement (e)1a B. Treatment strategies including 1523 Suicide Prevention Plan and trauma-informed approaches Procedures X Policy statement (e)1b (2) Procedures to instruct youth supervision 1523 Suicide Prevention Plan and staff how to respond to youth who exhibit Procedures X suicidal behaviors. Policy statement (e)2 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Communication 1523 Suicide Prevention Plan and (1) The intake process shall include Procedures communication with the arresting officer X and family guardians regarding the youth’s Policy statement (f)1 past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current 1523 Suicide Prevention Plan and information sharing about youth at risk for Procedures X suicide with youth supervision, healthcare, and behavioral/mental health staff. Policy statement (f)2 (g) Debriefing of Critical Incidents Related to 1523 Suicide Prevention Plan and Suicides or Attempts Procedures X (1) Process for administrative review of the circumstances and responses proceeding, Policy statement (g)1 during and after the critical incident. (2) Process for a debriefing event with affected 1523 Suicide Prevention Plan and staff. Procedures X Policy statement (g)2 (3) Process for a debriefing event with affected 1523 Suicide Prevention Plan and youth. Procedures X Policy statement (g)3 (h) Documentation 1523 Suicide Prevention Plan and (1) Documentation processes shall be Procedures X developed to ensure compliance with this regulation Policy statement (h)1 Youth identified at risk for suicide shall not be denied 1523 Suicide Prevention Plan and the opportunity to participate in facility programs, Procedures services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety X Policy statement of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 1300 Reporting of Legal Actions Each facility shall submit to the Board a letter of No legal actions reported this inspection X notification on each legal action, pertaining to conditions cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR 1305 Death, Serious, Illness, or Injury while INJURY OF A YOUTH WHILE Detained DETAINED Procedure X (1) Death of a Youth. (a) The facility administrator, in cooperation with the No deaths are serious injuries/illness health administrator and the behavioral/mental reported this inspection cycle. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS health director, shall develop written policies and 1305 Death, Serious, Illness, or Injury while procedures in the event of the death of a youth while Detained 1(a) detained, which include notifications to necessary X parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the 1305 Death, Serious, Illness, or Injury while facility administrator, shall develop written policies Detained 1(b) and procedures to assure there is a medical and operational review of every in-custody death of a X youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the 1305 Death, Serious, Illness, or Injury while Board a copy of the report submitted to the Attorney Detained General under Government Code Section 12525. A X Reporting Requirements copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from 1305 Death, Serious, Illness, or Injury while the administrator, the Board may within 30 calendar Detained days inspect and evaluate the juvenile facility, jail, Review lockup or court holding facility pursuant to the X provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth 1305 Death, Serious, Illness, or Injury while (a) The facility administrator, in cooperation with the Detained 2(a) health administrator, shall develop written policies and procedures for the notification to necessary X parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 1310 Population Accounting and Juvenile Facility Capacity Each juvenile facility shall submit required population X and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY 1310 Population Accounting and Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than X The facility remains well under the rated fifteen (15) calendar days in a month, the facility capacity. administrator shall provide a crowding report to the Board in a format provided by the Board. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES 1600 Admittance Procedure The facility administrator shall develop and implement written policies and procedures for admittance of youth Reviewed five (5) Youth Intake packets. that emphasize respectful and humane engagement with Review of documentation provided, and youth, and reflect that the admission process may be policy and procedure manual revealed X traumatic to youth who may have already experienced compliance with this regulation. trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: 1600 Admittance Procedure (1) Access to two free phone calls within one hour X of admittance in accordance with the provisions Procedure statement of Welfare and Institution Code Section 627; (2) Offer of a shower; 1600.3 Admittance Procedure X All youth are offered a shower upon intake. (3) Documented secure storage of personal 1600 Admittance Procedure belongings; X Procedure statement (4) Offer of food upon arrival; 1600 Admittance Procedure All youth are offered food during the intake X process regardless of the booking time. Procedure statement (5) Screening for physical and behavioral health 1600 Admittance Procedure and safety issues, intellectual or developmental X disabilities; Policy statement (6) Screening for physical and developmental 1600 Admittance Procedure disabilities in accordance with Sections 1329, X 1413, and 1430 of these regulations; Policy statement (7) Contact with Regional Center for the 1600 Admittance Procedure Developmentally Disabled for youth that are X suspected of or identified as having a developmental disability, pursuant to Section Policy statement 1413; and, (8) Procedures consistent with Section 1352.5. 1600 Admittance Procedure X Policy statement (b) juvenile hall administrators shall establish written 1600 Admittance Procedure criteria for detention that considers the least X restrictive environment. Procedure statement 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) juvenile camps and post-dispositional programs in 1600 Admittance Procedure juvenile halls shall develop policies and procedures that advise the youth of the estimated length of Procedure statement X stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures 1600 Admittance Procedure that advise any committed youth of the estimated X length of his/her stay. Procedure statement 1350.5. SCREENING FOR THE RISK OF SEXUAL 1600 Admittance Procedure ABUSE Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement written policies and procedures to reduce the risk of Reviewed five (5) Youth PREA sexual abuse by or upon youth. The policy shall require Questionnaire forms. Review of X facility staff to assess each youth within 72 hours of documentation provided, and policy and admission based on the following information: procedure manual revealed compliance with this regulation. (a) Prior sexual victimization or abusiveness; 1600 Admittance Procedure X Screening for the Risk of Sexual Abuse (a) (b) Gender nonconforming appearance or manner; 1600 Admittance Procedure or identification as lesbian, gay or bisexual, Screening for the Risk of Sexual Abuse (b) transgender, queer or intersex, and whether the X youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; 1600 Admittance Procedure X Screening for the Risk of Sexual Abuse (c) (d) Age; 1600 Admittance Procedure X Screening for the Risk of Sexual Abuse (d) (e) Level of emotional and cognitive development; 1600 Admittance Procedure X Screening for the Risk of Sexual Abuse (e) (f) Physical size and stature; 1600 Admittance Procedure X Screening for the Risk of Sexual Abuse (f) (g) Mental illness or mental disabilities; 1600 Admittance Procedure X Screening for the Risk of Sexual Abuse (g) (h) Intellectual or developmental disabilities; 1600 Admittance Procedure X Screening for the Risk of Sexual Abuse (h) (i) Physical disabilities; 1600 Admittance Procedure X Screening for the Risk of Sexual Abuse (i) (j) The youth’s perception of vulnerability; and, 1600 Admittance Procedure X Screening for the Risk of Sexual Abuse (j) (k) Any other specific information about the 1600 Admittance Procedure individual youth that may indicate heightened Screening for the Risk of Sexual Abuse (k) X needs for supervision, additional safety precautions, or separation from certain other youth. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Staff shall ascertain this information through 1600 Admittance Procedure conversations with the youth during the admittance Screening for the Risk of Sexual Abuse process, medical and behavioral health screenings; X during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 1600 Admittance Procedure controls on the dissemination of information within the Screening for the Risk of Sexual Abuse facility relative to responses received pursuant to this X assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 1615 Release Procedures The facility administrator shall develop and implement written policies and procedures for release of youth X Reviewed five (5) Youth Release forms. from custody which provide for: Review of documentation provided, and policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; X 1615 Release Procedures- Policy statement (b) return of personal clothing and valuables; X 1615 Release Procedures- Policy statement (c) notification to the youth's parents or guardian; X 1615 Release Procedures- Policy statement (d) notification to the facility health care provider in 1615 Release Procedures- Policy statement accordance with Sections 1408 and 1437 of these X regulations, for coordination with outside agencies; and, (e) notification of school staff; X 1615 Release Procedures- Policy statement (f) notification of facility mental health personnel. X 1615 Release Procedures- Policy statement The facility administrator shall develop and implement 1615 Release Procedures policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry Procedure- Reentry, ADA, and Program Unit X services including, but not limited to, medical and Staff assist the youth with their transition behavioral health, education, probation supervision and back to the community. community-based services. The facility administrator shall develop and implement 1615.1 Temporary Releases written policies and procedures for the furlough of X youth from custody. 1352 CLASSIFICATION 1605 Classification The facility administrator shall develop and implement written policies and procedures on classification of Reviewed five (5) Youth classification youth for the purpose of determining housing placement X forms. Review of documentation provided, in the facility. and policy and procedure manual revealed compliance with this regulation. Such procedures shall: 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) provide for the safety of the youth, other youth, 1605 Classification – Policy statement facility staff, and the public by placing youth in the appropriate, least restrictive housing and program X settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 1605 Classification – Policy statement X the facility; (c) provide that a youth shall be classified upon 1605 Classification – Procedure statement admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, X legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, 1605 Classification – Policy statement including provisions that consider the level of X supervision and the youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth 1605 Classification – Procedure statement from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, X gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, 1605 Classification – Procedure statement bisexual, transgender, questioning or intersex X identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 1605.1 Transgender and Intersex Youth The facility administrator shall develop written policies Review of documentation provided, policy X and procedures ensuring respectful and equitable and procedure manual, and the facility treatment of transgender and intersex youth. The Transgender and Intersex Youth form policies shall provide that: revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender 1605.1 Transgender and Intersex Youth identity, and shall refer to the youth by the youth’s Procedures 3 preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the X use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Facility staff shall permit youth to dress and present 1605.1 Transgender and Intersex Youth themselves in a manner consistent with their gender X Procedures 5 identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room 1605.1 Transgender and Intersex Youth that best meets their individual needs, and promotes Housing their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons X for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender 1605.1 Transgender and Intersex Youth and intersex youth have access to medical and X Medical behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and 1605.1 Transgender and Intersex Youth necessary security considerations and physical Housing plant, facility staff shall make every effort to ensure X the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 1605.1 Transgender and Intersex Youth youth for the purpose of determining the youth’s X Searches anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 1610 Orientation The facility administrator shall develop and implement Reviewed five (5) Youth Orientation written policies and procedures to orient a youth prior packets. Review of documentation provided, to placement in a living area. Both written and verbal and policy and procedure manual revealed information shall be provided and supplemented with X compliance with this regulation. video orientation if feasible. Provision shall be made to Each youth is also provided a Youth provide accessible orientation information to all Handbook during the booking process. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and X 1610 Orientation- Purpose 1 disciplinary procedures; (b) facility’s system of positive behavior interventions 1610 Orientation- Purpose 2 and supports, including behavior expectations, incentives that youth will receive for complying X with facility rules, and consequences that may result when youth violate the rules of the facility; 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) age appropriate information that explains the 1610 Orientation- Purpose 20 facility’s policy prohibiting sexual abuse and sexual X harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; X 1610 Orientation- Purpose 4 (e) the existence of the grievance procedure, the steps 1610 Orientation- Purpose 3 that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the X name of the person or position designated to resolve the issue; (f) access to legal services and information on the court 1610 Orientation- Purpose 5 X process; (g) access to routine and emergency health and mental 1610 Orientation- Purpose 6 X health care; (h) access to education, religious services, and 1610 Orientation- Purpose 7 X recreational activities; (i) housing assignments; X 1610 Orientation- Purpose 9 (j) opportunity for personal hygiene and daily showers 1610 Orientation- Purpose 10 X including the availability of personal care items (k) rules and access to correspondence, visits and 1610 Orientation- Purpose 11 X telephone use; (l) availability of reading materials, programming, and 1610 Orientation- Purpose 12 X other activities; (m) facility policies on the use of force, use of restraints, 1610 Orientation- Purpose 13 X chemical agents and room confinement; (n) immigration legal services; X 1610 Orientation- Purpose 14 (o) emergencies including evacuation procedures; X 1610 Orientation- Purpose 15 (p) non-discrimination policy and the right to be free 1610 Orientation- Purpose 16 from physical, verbal or sexual abuse and X harassment by other youth and staff; (q) availability of services and programs in a language 1610 Orientation- Purpose 17 X other than English if appropriate; (r) the process for requesting different housing, 1610 Orientation- Purpose 18 X education, programming and work assignments; (s) a process for which parents/guardians receive 1610 Orientation- Purpose 19 information regarding the youth’s stay in the facility that at a minimum includes answers to X frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to 1610 Orientation- Purpose 20 Title 15 Minimum Standards for Juvenile Facilities. X Youth are advised of access to Title 15 in the Youth Handbook. 1354 SEPARATION 1620 Separation The facility administrator shall develop and implement X written policies and procedures that address: 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, but are 1620 Separation- Policy statement not be limited to, medical and mental health X conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 1620 Separation- Policy statement X trauma-informed care. (c) separated youth shall not be denied normal 1620 Separation- Policy statement privileges available at the facility, except when X necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 1620 Separation- Policy statement X Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 1620 Separation- Policy statement separation shall occur in accordance with Welfare X and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 1620 Separation- Review of separated youth to determine if separation X remains necessary. 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and Reviewed ten (10) Room Placement Log implement written policies and procedures forms from the facility. Review of addressing the confinement of youth in their room documentation provided revealed that are consistent with Welfare and Institutions compliance with this regulation. Review also Code Section 208.3. The placement of a youth in revealed the facility is doing an excellent job room confinement shall be accomplished in of documenting the youth’s behaviors while accordance with the following guidelines: on room confinement as well as X documenting the need to extend youth’s room confinement due to being a threat to the safety and security of the facility. However, we did provide some technical assistance regarding documentation of youth on room confinement time with regards to documenting the youth school, meals, and large muscle activity on the room placement log. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy statement other, less restrictive, options have been attempted and exhausted, unless attempting X those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy statement X purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the 1620.1 Room Confinement- Policy statement extent that it compromises the mental and X physical health of the youth. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room statement X confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. 1620.1 Room Confinement- Procedure X statement 1 (2) Consult with mental health or medical staff. 1620.1 Room Confinement- Procedure X statement 2 (3) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to X statement 3 reintegrate the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: statement X When a youth is separated from the group by being placed in their room, the procedure is as follow: 4 (A) Document the reasons for room 1620.1 Room Confinement- Procedure confinement and the basis for the statement extension, the date and time the youth was When a youth is separated from the group by first placed in room confinement, and when being placed in their room, the procedure is he or she is eventually released from room as follow: 4 confinement. X When a youth has be extended past four hours of room confinement time, the facility is doing an excellent job documenting the reasons and following up with the youth to reintegrate the youth back into the program as soon as possible. (B) Develop an individualized plan that 1620.1 Room Confinement- Procedure includes the goals and objectives to be met statement in order to integrate the youth to general X When a youth is separated from the group by population. being placed in their room, the procedure is as follow: 4 (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her statement X designee every four hours thereafter. When a youth is separated from the group by being placed in their room, the procedure is as follow: 4 (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy statement single-person rooms or cells for the housing of X youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards 1620.1 Room Confinement- Policy statement X in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy statement conflict with any law providing greater or X additional protections to youth. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) This section does not apply during an 1620.1 Room Confinement- Policy statement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an X imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy statement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth X is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND 1625 Assessment and Case plans PLAN We reviewed five (5) Case Plan update X The facility administrator shall develop and implement forms. Review of documentation provide, written policies and procedures for assessment and case and policy and procedure manual revealed planning. compliance with this regulation. (a) Assessment: 1625 Assessment and Case plans The assessment is based on information collected Policy statement during the admission process with periodic review, which includes the youth's risk factors, needs and During the intake process, the Juvenile X strengths including, but not limited to, Correction Officer will complete the James identification of substance abuse history, G. Bowles Juvenile Hall Initial Assessment educational, vocational, counseling, behavioral form. health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: 1625 Assessment and Case plans (1) A case plan shall be developed for each youth Policy statement held for at least 30 days or more and created within 40 days of admission. X After a youth has been detained for over 30 days a Juvenile Correction Officer III with complete a Case Plan Update before 40 days of the youth admission. (2) The institutional plan shall include, but not be 1625 Assessment and Case plans X limited to, written documentation that provides: Procedure – Case plan Update 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) objectives and time frame for the resolution 1625 Assessment and Case plans X of problems identified in the assessment; Procedure – Case plan Update 1 (B) a plan for meeting the objectives that 1625 Assessment and Case plans includes a description of program resources X Procedure – Case plan Update 2 needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting 1625 Assessment and Case plans the objectives, including periodic review and Procedure – Case plan Update 3 discussion of the plan with the youth; X Case plans are reviewed at six (6) months intervals if the youth remains in custody. (4) a transition plan, the contents of which shall be 1625 Assessment and Case plans subject to existing resources, shall be developed X Procedure – Case plan Update 4 for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the 1625 Assessment and Case plans plan, including the transition plan, shall be X Policy statement developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK 1630 Counseling and Casework Services SERVICES Review of documentation provided, and The facility administrator shall develop and implement policy and procedure manual revealed written policies and procedures ensuring the availability compliance with this regulation. X of appropriate counseling and casework services for all The facility also does a weekly Special cases youth. Policies and procedures shall ensure: and ADA Accommodation meeting with medical, mental health, school, kitchen, and probation staff. (a) youth will receive assistance with needs or concerns 1630 Counseling and Casework Services that may arise; Policy 1 (b) youth will receive assistance in requesting contact 1630 Counseling and Casework Services with parents, other supportive adults, attorney, Policy 2 clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources 1630 Counseling and Casework Services to meet the youth’s needs. Policy 3 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the Reviewed five (5) use of force reports in responsible physician, shall develop and implement which OC spray was utilized and five use of written policies and procedures for the use of force, force reports in which OC spray was not which may include chemical agents. Force shall never utilized. Review of documentation provided be applied as punishment, discipline, retaliation or revealed compliance with this regulation. treatment. Review also revealed facility staff utilize a command call of ‘Get Down on the Ground” (a) At a minimum, each facility shall develop policies to youth when there is an imminent threat to and procedures which: the youth’s safety or the safety of others. X Youth who fail to comply to the Get Down command call are then given multiple warning to comply prior to facility staff going hands-on or deploying their OC spray. Regarding the decontamination of youth exposed to O.C. spray the facility is doing an excellent job of documenting each youth decontamination process from start to finish. They also document when youth “self- terminates” the decontamination process with exact start and finish times of showers. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction statement reasonable and necessary, as defined in Section X 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff 1635 Use of Force – Introduction statement including both physical and non-physical X options and define when those force options are Youth Behavior and Force Options 1-4 appropriate. (3) describe force options or techniques that are 1635 Use of Force – Introduction statement expressly prohibited by the facility. X Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use of Force – Introduction statement inappropriate use of force, and to take X Youth Behavior and Force Options affirmative action to immediately stop it. (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for It should be noted the facility conducts a documenting and reporting the use of force, debriefing on all use of force incidents. including reporting requirements of Attending those debriefing are all staff management and line staff and procedures for involved in the incident, a Duty Supervisor, reviewing and tracking use of force incidents by X and a member of the Administration team. supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) Include an administrative review and a system 1635 Use of Force- Notification Procedures for investigating unreasonable use of force. X Administration will track and review all situations involving the use of force and will determine: 1-5 (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures procedures required after use of force incidents X 2 and 3 for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on 1635 Use of Force- Factors to Determine the pregnant youth in accordance with Penal Code use of force options Section 6030(f) and Welfare and Institutions X With regards to pregnant youth and use of Code Section 222. force, refer to JH manual, section 1917: 1-7 (b) Facilities that authorize chemical agents as a force X 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy chemical agents in the facility and the type, size X statement and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy there is an imminent threat to the youth’s safety statement or the safety of others and only when de- X The policy of Kern County Probation escalation efforts have been unsuccessful or are Department includes the following not reasonably possible. guidelines: 1-2 (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy timelines for decontamination from chemical statement agents. This shall include that youth who have The policy of Kern County Probation been exposed to chemical agents shall not be left Department includes the following unattended until that youth is fully guidelines: 8-10 decontaminated or is no longer suffering the X effects of the chemical agent. The facility staff clearly document their one on one supervision of a youth that has been exposed to OC spray until the youth disclose the are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures procedures required after use of force incidents X 2 and 3 involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident 1635 Use of Force- Notification Procedures of use of chemical agents, including the reasons 1635.1 Oleoresin Capsicum- Reporting for which it was used, efforts to de-escalate X prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Facilities shall develop policies and procedure 1635 Use of Force- Training which require that agencies provide initial and X regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health 1635 Use of Force- Training X conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy X application. statement (3) signs or symptoms that should result in 1635 Use of Force- Training X immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of X 1635 Use of Force- Legal Authority Use of Force. (5) physical training force options that may require X 1635 Use of Force- Training the use of perishable skills. (6) timelines the facility uses to define regular X 1635 Use of Force- Training training. 1358 USE OF PHYSICAL RESTRAINTS 1640 Use of Physical Restraints The facility administrator, in cooperation with the Reviewed ten (10) use of force reports from responsible physician and mental health director, shall the facility. Review of documentation develop and implement written policies and procedures X provided revealed compliance with this regulation. for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 1640 Use of Physical Restraints who present an immediate danger to themselves or Policy statement others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause X self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 1640 Use of Physical Restraints discipline, or as a substitute for treatment. The use of Policy statement restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through X affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The provisions of this section do not apply to the use of 1640 Use of Physical Restraints handcuffs, shackles or other restraint devices when used Policy statement to restrain youth for movement or transportation within X the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 1640 Use of Physical Restraints of the facility manager or designee. The facility manager Policy statement may delegate authority to place a youth in restraints to a X physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 1640 Use of Physical Restraints retention shall be secured as soon as possible, but no later X Procedure- Duty Supervisor 3c than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 1640 Use of Physical Restraints possible, but in no case longer than four hours from the X Procedure- Duty Supervisor 3b time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted 1640 Use of Physical Restraints to ensure that the restraints are properly employed, and Procedure- Duty Supervisor 3d to ensure the safety and well-being of the youth. X Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and 1640 Use of Physical Restraints procedures shall address: X Procedure (a) documentation of the circumstances leading to an 1640 Use of Physical Restraints application of restraints. X Procedure statement (b) known medical conditions that would 1640 Use of Physical Restraints contraindicate certain restraint devices and/or X Procedure statement techniques. (c) acceptable restraint devices. 1640 Use of Physical Restraints X Procedure statement (d) signs or symptoms which should result in 1640 Use of Physical Restraints immediate medical/mental health referral. X Procedure statement (e) availability of cardiopulmonary resuscitation 1640 Use of Physical Restraints equipment. X Procedure statement 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) protective housing of restrained youth. While in 1640 Use of Physical Restraints restraint devices, all youth shall be housed alone or X Procedure statement in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. 1640 Use of Physical Restraints X Procedure statement (h) exercising of extremities. 1640 Use of Physical Restraints X Procedure statement 1358.5 USE OF RESTRAINT DEVICES FOR 1640.1 Use of Restraints Devices for MOVEMENT AND TRANSPORTATION WITHIN Movement and Transportation within the THE FACILITY. Facility The Facility Administrator, in cooperation with the Reviewed ten (10) use of force reports from responsible physician and behavioral/mental health X the facility. Review of documentation director, shall develop and implement written policies provided revealed compliance with this and procedures for the use of restraint devices when the regulation. Review also revealed the facility purpose is for movement or transportation within the staff are documenting the circumstances facility that shall include the following: leading to the application of restraints in their Special Incident Reports (SIR). (a) identification of acceptable restraint devices, staff 1640.1 Use of Restraints Devices for approved to utilize restraint devices and the X Movement and Transportation within the required training. Facility (b) the circumstances leading to the application of 1640.1 Use of Restraints Devices for restraints must be documented. Movement and Transportation within the X Facility Policy statement (c) an individual assessment of the need to apply 1640.1 Use of Restraints Devices for restraints for movement or transportation that Movement and Transportation within the includes consideration of less restrictive Facility X alternatives, consideration of a youth’s known Policy statement medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, 1640.1 Use of Restraints Devices for with a clearly defined expectation that restraint Movement and Transportation within the devices shall not be used for the purposes of X Facility discipline or retaliation. Policy statement (e) the use of restraints on pregnant youth is limited in 1640.1 Use of Restraints Devices for accordance with Penal Code Section6030(f) and Movement and Transportation within the Welfare and Institutions Code Section 222. X Facility Policy statement 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES 1645 Safety Rooms (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall Review of documentation provided, and develop and implement written policies and policy and procedure manual revealed procedures governing the use of safety rooms, as compliance with this regulation. described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who X present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of 1645 Safety Rooms- Procedure necessary nutrition and fluids, access to a toilet, X Juvenile Hall Staff 10 and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or 1645 Safety Rooms- Procedure statement X designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision 1645 Safety Rooms- Procedure and documentation of the youth's behavior and X Juvenile Hall Staff 4 any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the 1645 Safety Rooms- Procedure facility manager, or designee, every four hours; X Duty Supervisor 5 (5) provide for immediate medical assessment, 1645 Safety Rooms- Procedure where appropriate, or an assessment at the next X Duty Supervisor 6 daily sick call; and, (6) provide a process for documenting the reason for 1645 Safety Rooms- Procedure placement, including attempts to use less X Juvenile Hall Staff 5 restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be X 1645 Safety Rooms- Policy statement accomplished in accordance with the following: (1) safety room shall not be used before other less 1645 Safety Rooms- Policy statement restrictive options have been attempted and X exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of 1645 Safety Rooms- Policy statement X punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it 1645 Safety Rooms- Policy statement X compromises the mental and physical health of the youth. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) A youth may be held up to four hours in the safety Safety room placements are considered room. After the youth has been held in the safety Room Confinement; therefore, all procedures room for a period of four hours, staff shall do one X set forth in Title 15, section 1354.5, and the or more of the following: juvenile hall administrative manual section 1620.1, will apply. (1) return the youth to general population. X (2) consult with mental health or medical staff, X (3) develop an individualized plan that includes the X goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements X of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 1457 Searches The facility administrator shall develop and implement written policies and procedures governing the search of Review of policy and procedure manual youth, the facility, and visitors. Policies and procedures revealed compliance with this regulation. All X shall provide that: strip searches must be authorized by Administration prior to being performed. It should be noted the facility has not conducted a strip search this inspection cycle. (a) Searches shall be conducted to ensure the safety and 1457 Searches - Policy X security of the facility, public, visitors, youth, and staff. (b) Searches shall be conducted in a manner that 1457 Searches - Policy preserves the privacy and dignity of the person X being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 1457 Searches - Policy X searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be X 1457 Searches - Policy conducted by a medical professional. (e) Any youth held after a detention hearing shall only 1457 Searches be strip searched with prior approval of a supervisor Strip Searches and Body Cavity Searches when there is reasonable suspicion based on X specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Searches of transgender and intersex youth shall 1457 Searches comply with Section 1352.5. X Strip Searches (g) Cross-gender pat-down searches and strip searches 1457 Searches are prohibited except in exigent circumstances or X when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth The facility administrator shall develop and implement written policies and procedures whereby any youth may Reviewed Grievance log from each program. appeal and have resolved grievances relating to any Review of documentation provided, and condition of confinement, including but not limited to policy and procedure manual revealed health care services, classification decisions, program X compliance with this regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 1650 Grievance – Youth- Policy Statement X grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement X the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth- staff level; X Grievance Procedure (d) provision for a prompt review and initial response 1650 Grievance – Youth- to grievances within three (3) business days, X Grievance Procedure grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain 1650 Grievance – Youth- his/her version of the grievance to a person not X Grievance Procedure directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth- the facility administrator to assist the youth. X Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth- which includes the reasons for the decisions; X Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth- grievance shall be heard by a person not directly X Grievance Procedure involved in the circumstances which led to the grievance; 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) resolution of the grievance must occur within ten 1650 Grievance – Youth- (10) business days unless circumstances dictate a X Grievance Procedure longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and 1650 Grievance – Youth- external methods to report sexual abuse and sexual X Grievance Procedure harassment. Whether or not associated with a grievance, concerns of 1650 Grievance – Youth- parents, guardians, staff or other parties shall be X Grievance Procedure addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 1655 Incident Reporting, Investigation and Report Writing A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or Reviewed multiple SIR’s from the facility. death of an employee, youth or other person(s) shall be X Review of documentation provided revealed maintained. Such written record shall be prepared by the compliance with this regulation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO 1660 DNA Collection COLLECT DNA SPECIMENS, SAMPLES, Per policy, force will not be used to obtain a IMPRESSIONS DNA sample, unless specifically ordered by (a) Pursuant to Penal Code Section 298.1 authorized the Court. law enforcement, custodial, or corrections personnel including peace officers, may employ X reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of 1660 DNA Collection - Procedure reasonable force” shall be defined as the force that an objective, trained and competent correctional X employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by 1660 DNA Collection - Procedure efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented X and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The force shall not be used without the prior written 1660 DNA Collection - Procedure authorization of the supervising officer on duty. The authorization shall include information that X reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell 1660 DNA Collection - Procedure extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the X agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM 1705 Central School Program (a) School Programs School program evaluation completed by Joe Hammond and Marisa Gamboa of Fresno The County Board of Education shall provide for the County Superintendent of Schools on administration and operation of juvenile court December 14, 2021. schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology X practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements 1705 Central School Program – Policy Statement The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the X Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education 1705 Central School Program – Policy program shall be free from discriminatory action. Statement X Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1705 Central School Program – Policy X Education Code and include, but not be limited to, Statement courses required for high school graduation. (2) Information and preparation for the High School 1705 Central School Program – Procedure Equivalency Test as approved by the California X Statement Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education 1705 Central School Program – Policy X and vocational opportunities. Statement (4) Administration of the High School Equivalency Tests 1705 Central School Program – Procedure X as approved by the California Department of Statement Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth 1705 Central School Program – Procedure X who do not demonstrate sufficient progress towards Statement grade level standards. (6) The minimum school day shall be consistent with 1705 Central School Program – Procedure State Education Code Requirements for juvenile Statement court schools. The facility administrator, in conjunction with education staff, must ensure that X operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of 1705 Central School Program – Procedure classification, housing, security status, disciplinary Statement or separation status, including room confinement, except when providing education poses an X immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1705 Central School Program – Procedure Statement (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the X school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 1705 Central School Program – Procedure X decisions made by probation staff that may affect the Statement educational programming of students. (3) Except as otherwise provided by the State Education 1705 Central School Program – Procedure Code, expulsion/suspension from school shall be Statement imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set X forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1705 Central School Program – Procedure education staff will develop policies and procedures X Statement that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1705 Central School Program – Procedure Statement (1) State and federal laws and regulations shall be observed for all individuals with disabilities or X suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 1705 Central School Program – Procedure afforded an educational program that addresses their Statement X language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1705 Central School Program – Procedure Statement X (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) School progress/school history; 1705 Central School Program – Procedure X Statement (B) Home Language Survey and the results of the State 1705 Central School Program – Procedure X Test used for English language proficiency; Statement (C) Needs and services of special populations as defined 1705 Central School Program – Procedure X by the State Education Code, including but not Statement limited to, students with special needs. (D) Discipline problems. 1705 Central School Program – Procedure Statement During our inspection debriefing we discussed youth who are unable to attend school due to being placed on room confinement must be provided with educational material and a location outside of the youth’s locked room to complete their schoolwork whenever possible. Youth who are on room confinement shall be provided with educational material daily during school hours. Educational material should be X delivered by school staff Program Teacher and/or Instructional Assistant. Youth working on educational material shall receive assistance periodically throughout the school day. Such educational assistance should be documented by School and Probation staff. If a youth requested to complete their educational material inside of their locked room, we recommended such request be documented in a special incident report as voluntarily room confinement. (2) Youth will be immediately enrolled in school. 1705 Central School Program – Procedure Educational staff shall conduct an assessment to Statement X determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1705 Central School Program – Procedure X education plan shall be developed for each youth Statement within five school days. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with 1705 Central School Program – Procedure the State Education Code and request the youth's Statement records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment X scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1705 Central School Program – Procedure Statement X (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide 1705 Central School Program – Procedure appropriate credit (full or partial) for course work X Statement completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1705 Central School Program – Procedure Statement (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies X and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1705 Central School Program – Procedure Statement (1) The school and facility administrator should, whenever possible, collaborate with local post- X secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs and Exercise EXERCISE. Review of documentation provided, and The facility administrator shall develop and implement policy and procedure manual revealed X written policies and procedures for programs, compliance with this regulation. recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs and Exercise programs, recreation, and exercise a minimum of three Procedure Statement hours a day during the week and five hours a day each X Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A youth’s participation in programs, recreation, and 1710 Recreation, Programs and Exercise exercise may be suspended only upon a written finding X Procedure Statement by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1710 Recreation, Programs and Exercise be posted in the living units. X Procedure Statement There will be a written annual review of the programs, Annual review completed by Ryan R. Wegis, recreation, and exercise by the responsible agency to Probation Division Director on 9/21/21 X ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily Programs programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best Reviewed RAP Structured Programming for practice interventions that are culturally relevant and the months of January, February, and March linguistically appropriate, or pro-social interventions 2022 revealed compliance with this and activities designed to reduce recidivism. These regulation. programs should be based on the youth’s individual X needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; 1710 Recreation, Programs and Exercise (2) Management of Stress and Trauma; (3) Anger Management; Programs 1-18 (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; X (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily access to Recreation unscheduled activities such as leisure reading, letter X writing, and entertainment. Activities shall be Review of Unit Shift Reports for the months supervised and include orientation and may include of November 2021 and February 2022 coaching of youth. revealed compliance with this regulation. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of large muscle Procedure Statement activity each day. X Review of Unit Shift Reports for the months of November 2021 and February 2022 revealed compliance with this regulation. The administrator/manager may suspend, for a period not 1710 Recreation, Programs and Exercise to exceed 24 hours, access to recreation and programs. X Procedure Statement The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 1715 Religious Program The facility administrator shall provide access to Review of daily schedule revealed youth can religious services and/or religious counseling at least participate in alternative programming once each week. Attendance shall be voluntary. A youth X during the scheduled religious program time. shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; 1715 Religious Program – Procedure X statement (b) availability of clergy; and, 1715 Religious Program – Procedure X statement (c) availability of religious diets. 1715 Religious Program – Procedure X statement 1373 WORK PROGRAM 1720 Work program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth X shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING 1725 Visiting The facility administrator shall develop and implement written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing X in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to 1725 Visiting- Procedure the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, X whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two 1725 Visiting- Procedure hours per week. Visits may be supervised, but X conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 1725 Visiting- Procedure minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. X Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 1725 Visiting- Procedure X alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE 1730 Correspondence The facility administrator shall develop and implement X Interviews of youth and staff revealed written policies and procedures for correspondence compliance with this regulation. which provide that: (a) there is no limitation on the volume of mail that youth 1730 Correspondence- Policy statement X may send or receive; (b) youth may send two letters per week postage free; X 1730 Correspondence- Policy statement (c) youth may correspond confidentially with state and 1730 Correspondence- Policy statement 4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized X facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) incoming and outgoing mail, other than that described 1730 Correspondence- Policy statement 2 in (c), may be read by staff only when there is and 3 X reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1735 Telephone Access The administrator of each juvenile facility shall develop X Interviews of youth and staff revealed and implement written policies and procedures to compliance with this regulation. provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 1740 Access to Legal Services The facility administrator shall develop written X Interviews of youth and staff revealed procedures to ensure the right of youth to have access to compliance with this regulation. the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 1740 Access to Legal Services- Purpose 1 X attorneys and their authorized representatives; (b) provision for confidential consultation with 1740 Access to Legal Services- Purpose 2 X attorneys; and, (c) unlimited postage free, legal correspondence and 1740 Access to Legal Services- Purpose 3 X cost-free telephone access as appropriate. 1390 DISCIPLINE 1800 Discipline- Policy statement The facility administrator shall develop and implement Review of policy and procedures and written policies and procedures for the discipline of documentation revealed compliance with this youth that shall promote acceptable behavior; including regulation. the use of positive behavior interventions and supports. X Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; X 1800 Discipline- Policy statement 1 (b) daily shower, access to drinking fountain, toilet and 1800 Discipline- Policy statement 2 X personal hygiene items, and clean clothing; (c) full nutrition; X 1800 Discipline- Policy statement 3 (d) contact with parent or attorney; X 1800 Discipline- Policy statement 4 (e) exercise; X 1800 Discipline- Policy statement 10 (f) medical services and counseling; X 1800 Discipline- Policy statement 6 (g) religious services; X 1800 Discipline- Policy statement 5 (h) clean and sanitary living conditions; X 1800 Discipline- Policy statement 7 (i) the right to send and receive mail; X 1800 Discipline- Policy statement 8 (j) education; and, X 1800 Discipline- Policy statement 9 (k) rehabilitative programming. X 1800 Discipline- Policy statement 11 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct 1800 Discipline- Policy statement and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and X affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS 1805 Discipline Process The facility administrator shall develop and implement X Review of policy and procedures and written policies and procedures for the administration documentation revealed compliance with this of discipline which shall include, but not be limited to: regulation. (a) designation of personnel authorized to impose 1805 Discipline Process- Procedure X discipline for violation of rules; statement (b) prohibiting discipline to be delegated to any youth; 1805 Discipline Process- Procedure X statement (c) definition of major and minor rule violations and 1805 Discipline Process- Procedure X their consequences, and due process requirements; statement (d) trauma-informed approaches and positive behavior 1805 Discipline Process- Policy statement X interventions; (e) minor rule violations may be handled informally by 1805 Discipline Process- Procedure counseling, advising the youth of expected conduct statement imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process 1810 Due process shall be documented and require the following: Reviewed ten (10) Notification of Major Corrective Action (NOMCA) forms from the X facility. Review of policy and procedures and documentation revealed compliance with this regulation. (1) written notice of violation prior to a hearing; 1810 Due process- Elements of due process X are as follows: 1 (2) accommodations provided to youth with 1810 Due process- Elements of due process disabilities, limited literacy, and English X are as follows: 2 language learners; (3) hearing by a person who is not a party to the 1810 Due process- Elements of due process X incident; are as follows: 3 (4) opportunity for the youth to be heard, present 1810 Due process- Elements of due process X evidence and testimony; are as follows: 3 (5) provision for youth to be assisted by staff in the 1810 Due process- Elements of due process X hearing process; are as follows: 5 (6) provision for administrative review. 1810 Due process- Elements of due process X are as follows: 7 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) violations that result in a removal from camp or 1805 Discipline Process- Procedure commitment program, but not a return to court, will statement X follow the due process provisions in subsection (e) above. f 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the X facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Violation X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person X in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Violation X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed Violation X in the facility in a manner that allows contact with minors. 7146+7152+7147 Kern Bowles JH+Camps PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7146 FACILITY NAME: James G. Bowles Juvenile Hall, Furlough Treatment and Rehabilitation FACILITY TYPE: JH/Camp (FTR) and Pathways Academy (PA) CONSTRUCTION/REMODEL DATE(S): 1951 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: 1995 2016/2018 – 200 and 300 wings re-roofing projects were completed. Both wings hallways, dayroom, and youth rooms were repainted. FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 20, 2022 Comments: No changes to the facility during the 2020/2022 inspection cycle. ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated X capacity based on floor space; 3. Provide access to water closets and wash basins at X a ratio of a 1:8; and 4. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. Two rooms. X MEDICAL EXAM SPACE (JH & CAMP) One exam room. Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 X unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; X 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. X 7146 Kern Bowles JH Camp PHY 20-22 - 1 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS B. Doors of each sleeping room have a view panel California Youth Authority previously approved (maximum of 144 square inches of shatter-proof glass the 5" x 19" view panels (95 square inches). or plastic materials) that allows the visual supervision X of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room doors are staggered, hallways are at least six feet X wide. SINGLE ROOMS (JH, SPJH & CAMP) Contain a minimum of 500 cubic feet of air space and 63 X cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) California Youth Authority previously approved the double occupancy rooms in 300 B (formerly Contain a minimum of 800 cubic feet of airspace and 100 X Unit 200 B South) that contain approximately 89 square feet of floor space. square feet. DORMITORY SLEEPING AREAS (JH & CAMP) Bunks have been removed from dayrooms. Contain a minimum of 400 cubic feet of airspace and 50 X square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, wash basin and toilet, unless a communication system or X procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches X off the floor; and, C. Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) Throughout facility. X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. 7146 Kern Bowles JH Camp PHY 20-22 - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS B. There is a private room suitably equipped for conferences and interviews in each camp. X LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk level and, at night, there is a maximum illumination of two X foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Six classrooms each approximately 32 x 28. School in dayrooms of 200 A and B. Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a minimum of 28 square X feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) Dining in dayrooms or in sleeping rooms. There is a minimum of 15 square feet of space for each X person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of X more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with X a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. C. Lighting is adequate for security and evening recreational activities in camps. X STORAGE SPACE (JH, SPJH & CAMP) X A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity X storage equipment. 7146 Kern Bowles JH Camp PHY 20-22 - 3 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling height of eight feet. X SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7146 Kern Bowles JH Camp PHY 20-22 - 4 - J455 PHY Pre-98.dot (9/98) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7146 FACILITY: James G. Bowles Juvenile Hall, Furlough Treatment and Rehabilitation (FTR) TYPE: JH RC: 170 Total and Pathways Academy (PA) 120 (JH) – 30 (FTR) - 20 (PA) = 170 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 20, 2022 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Each Room Size (L x W x H) FIXTURES* COMMENTS Unit Room Applicable # Total or Square/Cubic Designation Type Standards Rooms RC # Beds RC Feet T U W F S Note: 2014/2016 inspection – This LASE reflects the physical plant of this facility (1831 Ridge Road) regardless of program [JH, Pathways Academy (PA) and Furlough Treatment and Rehabilitation (FTR)]. The rated capacity of the James G. Bowles Juvenile Hall is 170. * However, historically, the department has expanded and contracted its juvenile hall and commitment programs using the beds at the juvenile hall and at the Juvenile Treatment Center (JTC; #7150, 1809 Ridge Road, formerly Crossroads). Previous LASEs show that programs such as PA and FTR occasionally move between both buildings. As of the 2014/2016 inspection cycle, when the commitment programs reside at the juvenile hall, that number of beds are taken away from the rated capacity of the juvenile hall. Intake Safety Pre-1998 2 (2) 6'11" x 6'3" 43 sq. ft. In-floor toilets. Note: Used as “quiet room” and safety room. Holding Pre-1998 3 (3) 14'8" x 7'4" 107 sq. ft. Dry rooms. 100 A Single Pre-1998 18 1 18 (18) 7'9" x 10'5" 1 1 1 81 sq. ft. (10' ceiling). Wet rooms. Double Pre-1998 1 2 2 (2) 10' x 10'5" 1 1 1 104 sq. ft. (10' ceiling). Wet rooms. Dayroom Pre-1998 1 17'8" x 23'10" 421 sq. ft. (10' ceiling). Dayroom Pre-1998 1 14'7" x 22'9" 332 sq. ft. (8' ceiling). Dayroom Pre-1998 1 39'6" x 24' 4 4 1 4 948 sq. ft. / 30 = 31 cap. Note: 2020/2022 inspection – This unit was occupied by Pathways Academy (PA) 100 B Single Pre-1998 30 1 30 (30) 6'7" x 10'5" 1 1 1 69 sq. ft. Wet rooms. Dayroom Pre-1998 1 38' x 29'3" 4 5 1,112 sq. ft. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7146 Kern Bowles JH Camp LASE 20-22 - 1 - J460 LAS JUV. dot (03/01) ROOMS EACH ROOM Each Room Size (L x W x H) FIXTURES* COMMENTS Unit Room Applicable # Total or Square/Cubic Designation Type Standards Rooms RC # Beds RC Feet T U W F S Note: 2020/2022 inspection – At the time of the inspection this unit was occupied by Furlough Treatment and Rehabilitation (FTR) youth. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7146 Kern Bowles JH Camp LASE 20-22 - 2 - J460 LAS JUV. dot (03/01) ROOMS EACH ROOM Each Room Size (L x W x H) FIXTURES* COMMENTS Unit Room Applicable # Total or Square/Cubic Designation Type Standards Rooms RC # Beds RC Feet T U W F S 200 A Single Pre-1998 24 1 24 24 6'9" x 10' 1 1 1 68 sq. ft. Wet rooms. Dayroom Pre-1998 1 42' x 22'10" 3 3 5 959 sq. ft. Safety Pre-1998 1 (1) 6'11" x 6'3" 43 sq. ft. 200 B Single Pre-1998 24 1 24 24 6'7" x 10'5" 1 1 1 69 sq. ft. Wet rooms. Dayroom Pre-1998 1 38' x 29'3" 1 5 5 1,112 sq. ft. Staging Double Pre-1998 6 2 12 12 9'4" x 9'7" 1 1 1 89 sq. ft. Wet rooms. Dayroom Pre-1998 1 43' x 35'8" 2 3 1 8 1,533 sq. ft. (Includes staff station.) Note: 2020/2022 inspection – 200 A at the time of the inspection was utilized has an intake unit for High Security youth. At the time of the inspection unit 200B housed the High Security youth population. 300 A Single Pre-1998 18 1 18 18 7'9" x 10'5" 1 1 1 81 sq. ft. (10' ceiling). Wet rooms. Double Pre-1998 1 2 2 2 10' x 10'5" 1 1 1 104 sq. ft. (10' ceiling). Wet rooms. Dayroom Pre-1998 1 17'8" x 23'10" 421 sq. ft. (10' ceiling). Dayroom Pre-1998 1 14'7" x 22'9" 332 sq. ft. (8' ceiling). Dayroom Pre-1998 1 39'6" x 24' 4 4 1 4 948 sq. ft. / 30 = 31 cap. 300 B Single Pre-1998 18 1 18 18 7'9" x 10'5" 1 1 1 81 sq. ft. (10' ceiling). Wet rooms. Double Pre-1998 1 2 2 2 10' x 10'5" 1 1 1 104 sq. ft. (10' ceiling). Wet rooms. Dayroom Pre-1998 1 17'8" x 23'10" 421 sq. ft. (10' ceiling). Dayroom Pre-1998 1 24' x 15' 360 sq. ft. (8' ceiling). Dayroom Pre-1998 1 39'6" x 24' 4 4 1 4 948 sq. ft. / 30 = 31 cap. C Wing Single Pre-1998 12 1 12 12 8' x 9' x 10' 72 sq. ft. Dry Dorm Pre-1998 2 4 4 8 23' x 9' x 10' 207 sq. ft. Dry Dayroom Pre-1998 1 783 sq. ft. 4 4 1 4 Irregular shape Comments: At the time of the inspection unit 300A housed JH female youth. Unit 300B at the time of the inspection housed all male JH youth. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7146 Kern Bowles JH Camp LASE 20-22 - 3 - J460 LAS JUV. dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7148 FACILITY NAME: Larry J. Rhoades Crossroads Facility (CR) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: John T. Sanchez, Probation Division Director; William Dickinson, Deputy Chief Probation Officer; Qyntyn Webb, juvenile Corrections Officer III; Jose Castillo, Youth Service Officer; Melisa Lewandowski, Project Administrator Phoenix House FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 25, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND All local inspections completed for the EVALUATION OF BUILDING AND GROUNDS 2020/2022 inspection cycle. On an annual basis, or as otherwise required by law, X each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by Completed on 10/14/21 X the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire Completed on 10/21/20 clearance as required by Health and Safety Code X Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental completed 12/6/21 Health and Safety Code Section 101045; X Nutritional completed 9/8/21 Medical/Mental Health completed 4/27/21 (D) County superintendent of schools on the adequacy School program evaluation completed by of educational services and facilities as required in X Marisa Gamboa of Court & Community Section 1370; Schools on 12/14/21 (E) Juvenile court as required by Section 209 of the Completed on 2/20/21 X Welfare and Institutions Code (F) Juvenile Justice Commission as required by Section Completed on 9/17/21 229 of the Welfare and Institutions Code or X Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7148 Kern Crossroads Camp PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS 1100 Staffing and Recruitment BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s 1. A- Appointment certification letter confirming that all elements of The elements of this regulation are covered regulation are met. in Chief TR Merickel letter, dated 9/28/21 (a) Appointment X In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications 1100 Staffing and Recruitment Each facility shall: X 2. A I-IV (1) recruit and hire employees who possess knowledge, 1100 Staffing and Recruitment skills and abilities appropriate to their job X 2. A. I classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical 1100 Staffing and Recruitment examination including tuberculosis screening test X 2. A. II and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 1400 Training Policies X and training requirements adopted by the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new 1100 Staffing and Recruitment employee, and psychological examination in X 2. A. III accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- 1100 Staffing and Recruitment employees of the facility, who may be present at the 2. A. V facility, shall have such clearance and qualifications X as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 1100 Staffing and Recruitment X 1205 Scheduling Procedures Each juvenile facility shall: 7148 Kern Crossroads Camp PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to 1205 Scheduling Procedures carry out the overall facility operation and its Policy Statement programming, to provide for safety and security of youth and staff, and meet established standards and We reviewed a variety of documents regulations; X including safety check records, grievances, disciplinary actions, incidents reports, shift schedules and rosters. Review of these documents revealed compliance with this regulation. b) ensure that no required services shall be denied 1100 Staffing and Recruitment because of insufficient numbers of staff on duty At the time of inspection staffing budgeted absent exigent circumstances; positions consisted of: 1 Probation Division Director 1 Assistant Probation Division Director X 5 Deputy Probation Officer III/Duty Supervisor 14 Juvenile Corrections Officer III 46 Juvenile Corrections Officer I/II 9 Extra-help staff c) have a sufficient number of supervisory level staff to 1205 Scheduling Procedures ensure adequate supervision of all staff members; X Policy Statement 1 d) have a clearly identified person on duty at all times 1205 Scheduling Procedures who is responsible for operations and activities and X Policy Statement 2 has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living 1205 Scheduling Procedures unit whenever there are youth in the living unit; X Policy Statement 3 f) have sufficient food service personnel relative to the Adequate kitchen staff is present. number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen X supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7148 Kern Crossroads Camp PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building supervision staff are not distracted by maintenance, transportation, control room, facility support duties. X security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide-awake supervision of youth, reviewed to verify compliance with this subject to temporary variations in staff assignments X regulation. to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) This facility is not a Juvenile Hall. The (A) during the hours that youth are awake, one wide- X balance of this regulation has been deemed awake youth supervision staff member on duty for not applicable. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an X arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- This facility is not a Special Purpose staff ratio) Juvenile Hall. The balance of this regulation X (A) during hours that youth are awake, one wide-awake has been deemed not applicable. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth X supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the X number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, 7148 Kern Crossroads Camp PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) 1205 Scheduling Procedures (A) during the hours that youth are awake, one wide- Procedure Statement awake youth supervision staff member on duty for X each 15 youth in the camp population; Crossroad population at the time of the inspection was 23 male youths. (B) during the hours that youth are confined to their 1205 Scheduling Procedures room for the purpose of sleeping, one wide-awake X Procedure Statement youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff 1205 Scheduling Procedures members on duty at all times, regardless of the X Procedure Statement number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty 1205 Scheduling Procedures who is the same gender as youth housed in the X Policy Statement 4 facility; (E) in addition to the minimum staff to youth ratio 1205 Scheduling Procedures required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; Procedure Statement types of youth committed to the camp; and the X function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other 1205 Scheduling Procedures duties such as administration, supervision of personnel, academic or trade instruction, clerical, X Procedure Statement farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF 1405 Child/Youth Training ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth X supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; X 1405 Child/Youth Training- Objectives 1 (2) scope of decisions they shall make; X 1405 Child/Youth Training- Objectives 2 (3) the identity of their supervisor; X 1405 Child/Youth Training- Objectives 3 (4) the identity of persons who are responsible to 1405 Child/Youth Training- Objectives 4 X them; 7148 Kern Crossroads Camp PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) persons to contact for decisions that are beyond 1405 Child/Youth Training- Objectives 5 X their responsibility; and (6) ethical responsibilities. X 1405 Child/Youth Training (b) Prior to assuming any responsibility for the 1400 Training Policies- Qualifications 2 supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of All new full-time and extra-help employees X facility-specific orientation, including: receives 80 hours of Introductory Training. This far exceeds the minimum required 40 hours of training for this regulation. (1) individual and group supervision techniques; 1405 Child/Youth training X Training Schedule 1 (2) regulations and policies relating to discipline and 1405 Child/Youth training rights of youth pursuant to law and the X provisions of this chapter; Training Schedule 2 (3) basic health, sanitation and safety measures; 1405 Child/Youth training X Training Schedule 3 (4) suicide prevention and response to suicide 1405 Child/Youth training attempts X Training Schedule 5 (5) policies regarding use of force, de-escalation 1405 Child/Youth training techniques, chemical agents, mechanical and X physical restraints; Training Schedule 4 (6) review of policies and procedures referencing 1305, 1523, 1600, 1620, 1620.1, 1640, X trauma and trauma-informed approaches; 1705, 1710, 1805. 1810, 1913 (7) procedures to follow in the event of 1405 Child/Youth training emergencies; X Training Schedule 5 (8) routine security measures, including facility 1405 Child/Youth training perimeter and grounds; X Training Schedule 7 (9) crisis intervention and mental health referrals to Policy 1415 X mental health services; (10) documentation; and X Policy 1415 (11) fire/life safety training 1410 Fire and Life Safety Plan X (c) Prior to assuming sole supervision of youth, each 1405 Child/Youth training youth supervision staff member shall successfully complete the requirements of the Juvenile X Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer 1405 Child/Youth training youth supervision staff shall successfully complete X training pursuant to Section 830 et seq. of the Penal Code. 7148 Kern Crossroads Camp PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY 1410 Fire and Life Safety Plan Whenever there is a youth in a juvenile facility, there On-site review indicates that all youth shall be at least one wide awake person on duty at all X supervisory staff receive site-specific life times who meets the training standards established by the safety training during orientation. Also, all Board for general fire and life safety which relate full-time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL 1000 Policy and Procedure Manual All facility administrators shall develop, publish, and implement a manual of written policies and procedures County of Kern Larry J. Rhoades Crossroads that address, at a minimum, all regulations that are Facility Policy and Procedures and applicable to the facility. Such a manual shall be made Operations Manual was provided prior to the available to all employees, reviewed by all employees, on-site inspection. The manual was X and shall be administratively reviewed at a minimum administratively reviewed by Probation every two years, and updated, as necessary. Those Division Director Sanchez on 9-17-21. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 1000 Policy and Procedure Manual communications and a description of job X Procedure classifications; (b) responsibility of the probation department, purpose 1000 Policy and Procedure Manual of programs, relationship to the juvenile court, the Procedure Juvenile Justice/Delinquency Prevention X Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; 1000 Policy and Procedure Manual X Procedure (d) initial orientation and training program for 1000 Policy and Procedure Manual X employees; Procedure (e) initial orientation, including safety and security 1610 Orientation issues and anti-discrimination policies, for support X staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and 1000 Policy and Procedure Manual X communication system to ensure: Procedure (1) efficient operation of the juvenile facility; 1000 Policy and Procedure Manual X Procedure (2) legal and proper care of youth; 1000 Policy and Procedure Manual X Procedure (3) maintenance of individual youth's records; 1000 Policy and Procedure Manual X Procedure (4) supply of information to the juvenile court and 1000 Policy and Procedure Manual X those authorized by the court or by the law; and, Procedure (5) release of information regarding youth. 1000 Policy and Procedure Manual X Procedure 7148 Kern Crossroads Camp PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) ethical responsibilities; 1000 Policy and Procedure Manual X Procedure (h) trauma-informed approaches; X 1610 Orientation (i) culturally responsive approaches; X 1605 Classification (j) gender responsive approaches; 1605 Classification X (k) a non-discrimination provision that provides that all 1000 Policy and Procedure Manual youth within the facility shall have fair and equal Procedure access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 1000 Policy and Procedure Manual chemical agents related security devices, and X Procedure weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy 1615.1 Cal eligibility information and enrollment of eligible X youth; and, (n) establishment of a policy that prohibits all forms of Policy 1540, 1550, 1600, 1710, 1640.1, sexual abuse, sexual assault and sexual harassment. 1913 The policy shall include an approach to preventing, detecting and responding to such conduct and any X retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 1502 Fire and Life Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with X the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the 1502 Fire and Life Safety Plan X manual of policy and procedures; b) monthly fire and life safety inspections by facility We reviewed monthly and fire safety staff with two- year retention of the inspection inspections from July 2020 to the date of our X record; inspection. All inspections were completed and verified during this inspection. c) fire prevention inspections as required by Health Completed on 10/21/20 X and Safety Code Section 13146.1(a) and (b); d) an evacuation plan; X 1505.1 Evacuation Procedures 7148 Kern Crossroads Camp PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; The facility continues to exceed this regulation by conducting fire drills weekly X rather than quarterly. All fire drills were completed and verified during this inspection. f) a written plan for the emergency housing of youth in 1505.1 Evacuation Procedures X the case of fire; and, g) development of a fire suppression pre-plan in 1502 Fire and Life Safety Plan X cooperation with the local fire department. Fire Suppression Pre-Plan 1326 SECURITY REVIEW 1455 Security Each facility administrator shall develop policies and Most recent review: 9-17-21 completed by procedures to annually review, evaluate, and document X Probation Division Director Sanchez. security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 1505 Emergency or Disaster Procedures The facility administrator shall develop facility-specific X policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; X 1520 Escape (b) civil disturbance, active shooter and terrorist attack; 1510 Riot-Civil Disturbance X 1509 Active Shooter and Terrorist Attack (c) fire and natural disasters; X 1502 Fire (d) periodic testing of emergency equipment; 1505 Emergency Procedure X Testing of Emergency Equipment (e) emergency evacuation of the facility; and 1505 Emergency Procedure X Emergency/Disaster Evacuation Drills (f) a program to provide all youth supervision staff Per memo by Probation Division Director with an annual review of emergency procedures. John Sanchez, date 9-17-21, all staff X completed an annual review of the facility emergency procedures. 1328 SAFETY CHECKS Reviewed facility safety checks for the months of November 2021 and February The facility administrator shall develop and implement 2022. The Crossroads facility continues to policy and procedures that provide for direct visual exceed this regulation by requiring visual observation of youth at a minimum of every 15 minutes, checks of each youth 10 minutes when a at random or varied intervals during hours when youth youth is in a room. Review of safety check are asleep or when youth are in their rooms, confined in X documents and policy and procedure manual holding cells or confined to their bed in a dormitory. reveals compliance with this regulation. Supervision is not replaced, but may be supplemented Review of safety checks also revealed they by, an audio/visual electronic surveillance system are being completed at random or varied designed to detect overt, aggressive or assaultive intervals throughout each shift. behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 7148 Kern Crossroads Camp PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN 1523 Suicide Prevention Plan and The facility administrator, in collaboration with the Procedures healthcare and behavioral/mental health administrators, shall plan and implement written policies and Reviewed three (3) youth suicide prevention procedures which delineate a Suicide Prevention Plan. X packets. Review of documentation revealed The plan shall consider the needs of youth experiencing compliance with this regulation. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Youth supervision staff receive suicide Section 1322, Youth Supervision Staff prevention training as part of their initial X Orientation, and Training and the Juvenile orientation and through the Juvenile Corrections Officer Core Course. Correctional Core training. (b) Screening, Identification Assessment and Youth Supervision staff (Intake officer) Precautionary Protocols administers the MAYSI questionnaire on X (1) All youth shall be screened for risk of each youth booked into the facility. suicide at intake and as needed during detention. (2) All youth supervision staff who perform Youth supervision staff receive suicide intake processes shall be trained in prevention training as part of their initial X screening youth for risk of suicide. orientation and through the Juvenile Correctional Core training. (3) All youth who have been identified during 1523 Suicide Prevention Plan and the intake screening process to be at risk of Procedures X suicide shall be referred to behavioral/mental health staff for a suicide Procedure statement risk assessment. (4) Precautionary protocols shall be developed 1523 Suicide Prevention Plan and to ensure the youth’s safety pending the Procedures X behavioral/mental health assessment. Procedure statement (c) Referral process to behavioral/mental health 1523 Suicide Prevention Plan and staff for assessment and/or services. Procedures X Procedure statement (d) Procedures for monitoring of youth identified 1523 Suicide Prevention Plan and X at risk for suicide. Procedures (e) Safety Interventions 1523 Suicide Prevention Plan and (1) Procedures to address intervention Procedures protocols for youth identified at risk for X suicide which may include, but are not limited to: A. Housing consideration 1523 Suicide Prevention Plan and X Procedures B. Treatment strategies including 1523 Suicide Prevention Plan and X trauma-informed approaches Procedures 7148 Kern Crossroads Camp PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures to instruct youth supervision 1523 Suicide Prevention Plan and staff how to respond to youth who exhibit X Procedures suicidal behaviors. (f) Communication 1523 Suicide Prevention Plan and (1) The intake process shall include Procedures communication with the arresting officer X and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current 1523 Suicide Prevention Plan and information sharing about youth at risk for X Procedures suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to 1523 Suicide Prevention Plan and Suicides or Attempts Procedures X (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected 1523 Suicide Prevention Plan and X staff. Procedures (3) Process for a debriefing event with affected 1523 Suicide Prevention Plan and X youth. Procedures (h) Documentation 1523 Suicide Prevention Plan and (1) Documentation processes shall be Procedures X developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied 1523 Suicide Prevention Plan and the opportunity to participate in facility programs, Procedures services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety X Policy statement of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 1300 Reporting of Legal Actions Each facility shall submit to the Board a letter of No legal actions reported this inspection X notification on each legal action, pertaining to conditions cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR X INJURY OF A YOUTH WHILE 1305 Death, Serious Illness or Injury While DETAINED Detained (1) Death of a Youth. (a) The facility administrator, in cooperation with the No deaths or serious injuries/illness reported health administrator and the behavioral/mental this inspection cycle. health director, shall develop written policies and X procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7148 Kern Crossroads Camp PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the 1305 Death, Serious, Illness, or Injury while facility administrator, shall develop written policies Detained and procedures to assure there is a medical and operational review of every in-custody death of a X youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the 1305 Death, Serious, Illness, or Injury while Board a copy of the report submitted to the Attorney Detained General under Government Code Section 12525. A X copy of the report shall be submitted to the Board (3) Reporting Requirements within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from 1305 Death, Serious, Illness, or Injury while the administrator, the Board may within 30 calendar Detained days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the X (4) Review provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth 1305 Death, Serious, Illness, or Injury while (a) The facility administrator, in cooperation with the Detained health administrator, shall develop written policies and procedures for the notification to necessary X parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 1310 Population Accounting Each juvenile facility shall submit required population X and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY 1310 Population Accounting When the number of youth detained in a living unit of a The facility remains well under the rated juvenile facility exceeds its rated capacity for more than X capacity. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7148 Kern Crossroads Camp PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES 1600 Intake Procedures- Policy Statement The facility administrator shall develop and implement written policies and procedures for admittance of youth Reviewed five (5) Youth Intake packets. that emphasize respectful and humane engagement with Review of documentation provided, and youth, and reflect that the admission process may be policy and procedure manual revealed X traumatic to youth who may have already experienced compliance with this regulation. trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: 1600 Intake Procedures (1) Access to two free phone calls within one hour X of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; 1600 Intake Procedures X All Intake Youth will shower during normal shower times. (3) Documented secure storage of personal 1600 Intake Procedures belongings; X Intake and Property Information Sheet 1-3 (4) Offer of food upon arrival; 1600 Intake Procedures X All youth receive food upon arrival. (5) Screening for physical and behavioral health 1600 Intake Procedures- Policy Statement X and safety issues, intellectual or developmental disabilities; (6) Screening for physical and developmental 1600 Intake Procedures- Policy Statement X disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; (7) Contact with Regional Center for the 1600 Intake Procedures- Policy Statement Developmentally Disabled for youth that are X suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. X 1600 Intake Procedures- Policy Statement (b) juvenile hall administrators shall establish written criteria for detention that considers the least X restrictive environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that advise the youth of the estimated length of X stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated X length of his/her stay. 7148 Kern Crossroads Camp PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL 1600 Intake Procedures ABUSE The facility administrator shall develop and implement Screening for the risk of Sexual Abuse written policies and procedures to reduce the risk of X sexual abuse by or upon youth. The policy shall require Per policy an at risk of sexual abuse facility staff to assess each youth within 72 hours of screening will be performed at Juvenile Hall admission based on the following information: before the youth is transferred to Camp Crossroads. (a) Prior sexual victimization or abusiveness; X 1600 Intake Procedures (b) Gender nonconforming appearance or manner; 1600 Intake Procedures or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the X youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; X 1600 Intake Procedures (d) Age; X 1600 Intake Procedures (e) Level of emotional and cognitive development; X 1600 Intake Procedures (f) Physical size and stature; X 1600 Intake Procedures (g) Mental illness or mental disabilities; X 1600 Intake Procedures (h) Intellectual or developmental disabilities; X 1600 Intake Procedures (i) Physical disabilities; X 1600 Intake Procedures (j) The youth’s perception of vulnerability; and, X 1600 Intake Procedures (k) Any other specific information about the 1600 Intake Procedures individual youth that may indicate heightened X needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through 1600 Intake Procedures conversations with the youth during the admittance process, medical and behavioral health screenings; X during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 1600 Intake Procedures controls on the dissemination of information within the facility relative to responses received pursuant to this X assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 1615 Release Procedures The facility administrator shall develop and implement Reviewed five (5) Youth Release forms. X written policies and procedures for release of youth Review of documentation provided, and from custody which provide for: policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; X 1615 Release Procedures 6 (b) return of personal clothing and valuables; X 1615 Release Procedures 7 (c) notification to the youth's parents or guardian; X 1615 Release Procedures 2 7148 Kern Crossroads Camp PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) notification to the facility health care provider in 1615 Release Procedures 5 accordance with Sections 1408 and 1437 of these X regulations, for coordination with outside agencies; and, (e) notification of school staff; X 1615 Release Procedures 4 (f) notification of facility mental health personnel. X 1615 Release Procedures 4 The facility administrator shall develop and implement 1651.1 Pre-Release Meeting 1-4 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry X services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement 1615.2 Furlough Procedures 1-5 written policies and procedures for the furlough of X youth from custody. 1352 CLASSIFICATION 1605 Classification The facility administrator shall develop and implement written policies and procedures on classification of X youth for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, 1605 Classification – Policy statement facility staff, and the public by placing youth in the appropriate, least restrictive housing and program X settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 1605 Classification – Policy statement X the facility; (c) provide that a youth shall be classified upon 1605 Classification – Guideline admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, X legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, 1605 Classification – Policy statement including provisions that consider the level of X supervision and the youth's behavior while in custody; and, 7148 Kern Crossroads Camp PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth 1605 Classification – Guideline from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, X gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, 1605 Classification – Guideline bisexual, transgender, questioning or intersex X identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 1605.1 Transgender and Intersex Youth The facility administrator shall develop written policies Review of documentation provided, policy X and procedures ensuring respectful and equitable and procedure manual, and the facility treatment of transgender and intersex youth. The Transgender and Intersex Youth form policies shall provide that: revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender 1605.1 Transgender and Intersex Youth identity, and shall refer to the youth by the youth’s Procedures 3 preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the X use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 1605.1 Transgender and Intersex Youth themselves in a manner consistent with their gender X Procedures 5 identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room 1605.1 Transgender and Intersex Youth that best meets their individual needs, and promotes Housing their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons X for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender 1605.1 Transgender and Intersex Youth and intersex youth have access to medical and X Medical behavioral health providers qualified to provide care and treatment to transgender and intersex youth. 7148 Kern Crossroads Camp PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Consistent with the facility’s reasonable and 1605.1 Transgender and Intersex Youth necessary security considerations and physical Housing plant, facility staff shall make every effort to ensure X the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 1605.1 Transgender and Intersex Youth youth for the purpose of determining the youth’s X Searches anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 1610 Orientation The facility administrator shall develop and implement Reviewed five (5) Youth Orientation written policies and procedures to orient a youth prior packets. Review of documentation provided, to placement in a living area. Both written and verbal and policy and procedure manual revealed information shall be provided and supplemented with X compliance with this regulation. video orientation if feasible. Provision shall be made to Each youth is also provided a Youth provide accessible orientation information to all Handbook during the booking process. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and X 1610 Orientation- Purpose 2 disciplinary procedures; (b) facility’s system of positive behavior interventions 1610 Orientation- Purpose 3 and supports, including behavior expectations, incentives that youth will receive for complying X with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 1610 Orientation- Purpose 14 facility’s policy prohibiting sexual abuse and sexual X harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; X 1610 Orientation (e) the existence of the grievance procedure, the steps 1610 Orientation- Purpose 4 that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the X name of the person or position designated to resolve the issue; (f) access to legal services and information on the court 1610 Orientation- Purpose 5 X process; (g) access to routine and emergency health and mental 1610 Orientation- Purpose 6 X health care; (h) access to education, religious services, and 1610 Orientation- Purpose 7 X recreational activities; (i) housing assignments; X 1610 Orientation- Purpose 8 (j) opportunity for personal hygiene and daily showers 1610 Orientation- Purpose 9 X including the availability of personal care items 7148 Kern Crossroads Camp PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) rules and access to correspondence, visits and 1610 Orientation- Purpose 10 X telephone use; (l) availability of reading materials, programming, and 1610 Orientation- Purpose 11 X other activities; (m) facility policies on the use of force, use of restraints, 1610 Orientation- Purpose 12 X chemical agents and room confinement; (n) immigration legal services; X Policy 1740 (o) emergencies including evacuation procedures; X 1610 Orientation- Purpose 13 (p) non-discrimination policy and the right to be free 1610 Orientation- Purpose 15 from physical, verbal or sexual abuse and X harassment by other youth and staff; (q) availability of services and programs in a language 1610 Orientation- Purpose 16 X other than English if appropriate; (r) the process for requesting different housing, 1610 Orientation- Purpose 17 X education, programming and work assignments; (s) a process for which parents/guardians receive 1610 Orientation- Purpose 18 information regarding the youth’s stay in the facility that at a minimum includes answers to X frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to 1610 Orientation- Purpose 19 Title 15 Minimum Standards for Juvenile Facilities. X Title 15 are available for youth upon request in each housing unit. 1354 SEPARATION 1620 Separation The facility administrator shall develop and implement X written policies and procedures that address: (a) separation of youth for reasons that include, but are 1620 Separation- Policy statement not be limited to, medical and mental health X conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 1620 Separation- Policy statement X trauma-informed care. (c) separated youth shall not be denied normal 1620 Separation- Policy statement privileges available at the facility, except when X necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 1620 Separation- Policy statement X Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 1620 Separation- Policy statement separation shall occur in accordance with Welfare X and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 1620 Separation- Procedure 6 of separated youth to determine if separation X remains necessary. 7148 Kern Crossroads Camp PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT 1620.1 Room Confinement (a) The facility administrator shall develop and Reviewed ten (10) Room Placement Log implement written policies and procedures forms from the facility. Review of policy and addressing the confinement of youth in their room procedure manual and documentation that are consistent with Welfare and Institutions provided revealed compliance with this Code Section 208.3. The placement of a youth in regulation. During our inspection debriefing room confinement shall be accomplished in X we discussed ensuring that staff understand accordance with the following guidelines: that room confinement shall only be used after all other options have been exhausted. We also discussed only using room confinement for youth that poses an immediate threat to the safety and security of the facility. (1) Room confinement shall not be used before 1620.1 Room Confinement- Policy statement other, less restrictive, options have been attempted and exhausted, unless attempting X those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 1620.1 Room Confinement- Policy statement X purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the 1620.1 Room Confinement- Policy statement extent that it compromises the mental and X physical health of the youth. (b) A youth may be held up to four hours in room 1620.1 Room Confinement- Procedure confinement. After the youth has been held in room statement X confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. 1620.1 Room Confinement- Procedure X statement 1 (2) Consult with mental health or medical staff. 1620.1 Room Confinement- Procedure X statement 2 (3) Develop an individualized plan that includes 1620.1 Room Confinement- Procedure the goals and objectives to be met in order to X statement 3 reintegrate the youth to general population. (4) If room confinement must be extended beyond 1620.1 Room Confinement- Procedure four hours, staff shall do each of the following: statement X When a youth is separated from the group by being placed in their room, the procedure is as follow: 4 (A) Document the reasons for room 1620.1 Room Confinement- Procedure confinement and the basis for the statement extension, the date and time the youth was When a youth is separated from the group by X first placed in room confinement, and when being placed in their room, the procedure is he or she is eventually released from room as follow: 4 confinement. 7148 Kern Crossroads Camp PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Develop an individualized plan that 1620.1 Room Confinement- Procedure includes the goals and objectives to be met statement in order to integrate the youth to general X When a youth is separated from the group by population. being placed in their room, the procedure is as follow: 4 (C) Obtain documented authorization by the 1620.1 Room Confinement- Procedure facility superintendent or his or her statement designee every four hours thereafter. X When a youth is separated from the group by being placed in their room, the procedure is as follow: 4 (5) This section is not intended to limit the use of 1620.1 Room Confinement- Policy statement single-person rooms or cells for the housing of X youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards 1620.1 Room Confinement- Policy statement X in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 1620.1 Room Confinement- Policy statement conflict with any law providing greater or X additional protections to youth. (8) This section does not apply during an 1620.1 Room Confinement- Policy statement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an X imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 1620.1 Room Confinement- Policy statement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth X is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7148 Kern Crossroads Camp PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND 1625 Assessment and Case plans PLAN We reviewed five (5) Case Plan update X The facility administrator shall develop and implement forms. Review of documentation provide, written policies and procedures for assessment and case and policy and procedure manual revealed planning. compliance with this regulation. (a) Assessment: 1625 Assessment and Case plans The assessment is based on information collected Initial Assessment and Case Plan during the admission process with periodic review, which includes the youth's risk factors, needs and A Juvenile Correction Officer (JCO) X strengths including, but not limited to, completes the James G. Bowles Juvenile identification of substance abuse history, Hall Initial Assessment form during the educational, vocational, counseling, behavioral youth juvenile hall intake process. health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: 1625 Assessment and Case plans (1) A case plan shall be developed for each youth Initial Assessment and Case Plan held for at least 30 days or more and created within 40 days of admission. X After a youth has been detained for over 30 days a Juvenile Correction Officer III with complete a Case Plan Update before 40 days of the youth admission. (2) The institutional plan shall include, but not be 1625 Assessment and Case plans X limited to, written documentation that provides: Initial Assessment and Case Plan (A) objectives and time frame for the resolution 1625 Assessment and Case plans X of problems identified in the assessment; Initial Assessment and Case Plan (B) a plan for meeting the objectives that 1625 Assessment and Case plans includes a description of program resources X Initial Assessment and Case Plan needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting 1625 Assessment and Case plans the objectives, including periodic review and Case Plan Update and Periodic Review discussion of the plan with the youth; X Case plans are reviewed at six (6) months intervals if the youth remains in custody. (4) a transition plan, the contents of which shall be 1625 Assessment and Case plans subject to existing resources, shall be developed X Transitional Release Plan/Furlough Case for post dispositional youth in accordance with Plan Section 1351; and, (5) in as much as possible and if appropriate, the 1625 Assessment and Case plans plan, including the transition plan, shall be X Transitional Release Plan/Furlough Case developed with input from the family, Plan supportive adults, youth, and Regional Center for the Developmentally Disabled. 7148 Kern Crossroads Camp PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK 1630 Counseling and Casework Services SERVICES Review of documentation provided, and The facility administrator shall develop and implement policy and procedure manual revealed written policies and procedures ensuring the availability compliance with this regulation. X of appropriate counseling and casework services for all The facility also does a weekly Special cases youth. Policies and procedures shall ensure: and ADA Accommodation meeting with medical, mental health, school, kitchen, and probation staff. (a) youth will receive assistance with needs or concerns 1630 Counseling and Casework Services that may arise; X Policy 1 (b) youth will receive assistance in requesting contact 1630 Counseling and Casework Services with parents, other supportive adults, attorney, X Policy 2 clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources 1630 Counseling and Casework Services to meet the youth’s needs. X Policy 3 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the Reviewed five (5) use of force reports in responsible physician, shall develop and implement which OC spray was utilized and five use of written policies and procedures for the use of force, force reports in which OC spray was not which may include chemical agents. Force shall never utilized. Review of documentation provided be applied as punishment, discipline, retaliation or revealed compliance with this regulation. treatment. X Review also revealed facility staff utilize a command call of ‘Get Down on the Ground” (a) At a minimum, each facility shall develop policies to youth when there is an imminent threat to and procedures which: the youth’s safety or the safety of others. Youth who fail to comply to the Get Down command call are then given multiple warning to comply prior to facility staff going hands-on or deploying their OC spray. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction statement reasonable and necessary, as defined in Section X 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff 1635 Use of Force – Introduction statement including both physical and non-physical X options and define when those force options are Youth Behavior and Force Options 1-4 appropriate. (3) describe force options or techniques that are X 1635 Use of Force expressly prohibited by the facility. (4) describe the requirements of staff to report any 1635 Use of Force – Introduction statement inappropriate use of force, and to take X Youth Behavior and Force Options affirmative action to immediately stop it. 7148 Kern Crossroads Camp PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for It should be noted the facility conducts a documenting and reporting the use of force, debriefing on all use of force incidents. including reporting requirements of Attending those debriefing are all staff management and line staff and procedures for involved in the incident, a Duty Supervisor, reviewing and tracking use of force incidents by X and a member of the Administration team. supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system 1635 Use of Force- Notification Procedures for investigating unreasonable use of force. X Administration will track and review all situations involving the use of force and will determine: 1-5 (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures procedures required after use of force incidents X 2 and 3 for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on 1635 Use of Force- Factors to Determine the pregnant youth in accordance with Penal Code use of force options Section 6030(f) and Welfare and Institutions X With regards to pregnant youth and use of Code Section 222. force, refer to JH manual, section 1917: 1-7 (b) Facilities that authorize chemical agents as a force X 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy chemical agents in the facility and the type, size X statement and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy there is an imminent threat to the youth’s safety statement or the safety of others and only when de- X The policy of Kern County Probation escalation efforts have been unsuccessful or are Department includes the following not reasonably possible. guidelines: 1-2 7148 Kern Crossroads Camp PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy timelines for decontamination from chemical statement agents. This shall include that youth who have The policy of Kern County Probation been exposed to chemical agents shall not be left Department includes the following unattended until that youth is fully guidelines: 8-10 decontaminated or is no longer suffering the X effects of the chemical agent. The facility staff clearly document their one on one supervision of a youth that has been exposed to OC spray until the youth disclose the are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures procedures required after use of force incidents X 2 and 3 involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident 1635 Use of Force- Notification Procedures of use of chemical agents, including the reasons 1635.1 Oleoresin Capsicum- Reporting for which it was used, efforts to de-escalate X prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure 1635 Use of Force- Training which require that agencies provide initial and X regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health 1635 Use of Force X conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy X application. statement (3) signs or symptoms that should result in 1635.1 Use of Force X immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of X 1635 Use of Force- Legal Authority Use of Force. (5) physical training force options that may require X 1635 Use of Force- Training the use of perishable skills. (6) timelines the facility uses to define regular X 1635 Use of Force- Training training. 7148 Kern Crossroads Camp PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS 1640 Use of Physical Restraints The facility administrator, in cooperation with the Reviewed ten (10) use of force reports from responsible physician and mental health director, shall the facility. Review of documentation develop and implement written policies and procedures X provided revealed compliance with this regulation. for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 1640 Use of Physical Restraints who present an immediate danger to themselves or Policy statement others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause X self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 1640 Use of Physical Restraints discipline, or as a substitute for treatment. The use of Policy statement restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through X affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 1640 Use of Physical Restraints handcuffs, shackles or other restraint devices when used Policy statement to restrain youth for movement or transportation within X the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 1640 Use of Physical Restraints of the facility manager or designee. The facility manager Policy statement may delegate authority to place a youth in restraints to a X physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 1640 Use of Physical Restraints retention shall be secured as soon as possible, but no later X Procedure- Duty Supervisor 3c than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 1640 Use of Physical Restraints possible, but in no case longer than four hours from the X Procedure- Duty Supervisor 3b time of placement, to assess the need for mental health treatment. 7148 Kern Crossroads Camp PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Continuous direct visual supervision shall be conducted 1640 Use of Physical Restraints to ensure that the restraints are properly employed, and Procedure- Duty Supervisor 3d to ensure the safety and well-being of the youth. X Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and 1640 Use of Physical Restraints procedures shall address: X Procedure (a) documentation of the circumstances leading to an 1640 Use of Physical Restraints application of restraints. X Procedure statement (b) known medical conditions that would 1640 Use of Physical Restraints contraindicate certain restraint devices and/or X Procedure statement techniques. (c) acceptable restraint devices. X 1640 Use of Physical Restraints (d) signs or symptoms which should result in 1640 Use of Physical Restraints immediate medical/mental health referral. X Procedure statement (e) availability of cardiopulmonary resuscitation 1640 Use of Physical Restraints equipment. X Procedure statement (f) protective housing of restrained youth. While in 1640 Use of Physical Restraints restraint devices, all youth shall be housed alone or X Procedure statement in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. 1640 Use of Physical Restraints X Procedure statement (h) exercising of extremities. 1640 Use of Physical Restraints X Procedure statement 1358.5 USE OF RESTRAINT DEVICES FOR 1640.1 Use of Restraints Devices for MOVEMENT AND TRANSPORTATION WITHIN Movement and Transportation within the THE FACILITY. Facility The Facility Administrator, in cooperation with the Reviewed ten (10) use of force reports from responsible physician and behavioral/mental health X the facility. Review of documentation director, shall develop and implement written policies provided revealed compliance with this and procedures for the use of restraint devices when the regulation. Review also revealed the facility purpose is for movement or transportation within the staff are documenting the circumstances facility that shall include the following: leading to the application of restraints in their Special Incident Reports (SIR). (a) identification of acceptable restraint devices, staff 1640.1 Use of Restraints Devices for approved to utilize restraint devices and the X Movement and Transportation within the required training. Facility 7148 Kern Crossroads Camp PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) the circumstances leading to the application of 1640.1 Use of Restraints Devices for restraints must be documented. Movement and Transportation within the X Facility Policy statement (c) an individual assessment of the need to apply 1640.1 Use of Restraints Devices for restraints for movement or transportation that Movement and Transportation within the includes consideration of less restrictive Facility X alternatives, consideration of a youth’s known Policy statement medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, 1640.1 Use of Restraints Devices for with a clearly defined expectation that restraint Movement and Transportation within the devices shall not be used for the purposes of X Facility discipline or retaliation. Policy statement (e) the use of restraints on pregnant youth is limited in 1640.1 Use of Restraints Devices for accordance with Penal Code Section6030(f) and Movement and Transportation within the Welfare and Institutions Code Section 222. X Facility Policy statement 1359 SAFETY ROOM PROCEDURES 1645 Safety and Holding Room Procedures (a) The facility administrator, and where applicable, in Review of documentation provided, and cooperation with the responsible physician, shall policy and procedure manual revealed develop and implement written policies and compliance with this regulation. procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who X present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of 1645 Safety and Holding Room Procedures necessary nutrition and fluids, access to a toilet, X Safety Room 10 and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or 1645 Safety and Holding Room Procedures designee, before a youth is placed into a safety X Safety Room 3 room; (3) provide for continuous direct visual supervision 1645 Safety and Holding Room Procedures and documentation of the youth's behavior and X Safety Room 4 any staff interventions every 15 minutes, with actual time recorded; 7148 Kern Crossroads Camp PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) provide that the youth shall be evaluated by the 1645 Safety and Holding Room Procedures facility manager, or designee, every four hours; X Deputy Probation Officer III/Duty Supervisor 3 (5) provide for immediate medical assessment, 1645 Safety and Holding Room Procedures where appropriate, or an assessment at the next X Deputy Probation Officer III/Duty daily sick call; and, Supervisor 7 (6) provide a process for documenting the reason for 1645 Safety and Holding Room Procedures placement, including attempts to use less X Safety Room 5 restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be 1645 Safety and Holding Room Procedures accomplished in accordance with the following: X Safety Room (1) safety room shall not be used before other less 1645 Safety and Holding Room Procedures restrictive options have been attempted and X Safety Room 1 exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of 1645 Safety and Holding Room Procedures X punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it 1645 Safety and Holding Room Procedures X compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety Safety room placements are considered room. After the youth has been held in the safety Room Confinement; therefore, all procedures room for a period of four hours, staff shall do one X set forth in Title 15, section 1354.5, and the or more of the following: juvenile hall administrative manual section 1620.1, will apply. (1) return the youth to general population. X (2) consult with mental health or medical staff, X (3) develop an individualized plan that includes the X goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements X of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7148 Kern Crossroads Camp PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1360 SEARCHES 1457 Searches The facility administrator shall develop and implement Review of policy and procedure manual written policies and procedures governing the search of revealed compliance with this regulation. All youth, the facility, and visitors. Policies and procedures X strip searches must be authorized by shall provide that: Administration prior to being performed. It should be noted the facility has not conducted a strip search this inspection cycle. (a) Searches shall be conducted to ensure the safety and 1457 Searches - Policy X security of the facility, public, visitors, youth, and staff. (b) Searches shall be conducted in a manner that 1457 Searches - Policy preserves the privacy and dignity of the person X being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 1457 Searches - Policy X searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be X 1457 Searches - Policy conducted by a medical professional. (e) Any youth held after a detention hearing shall only 1457 Searches be strip searched with prior approval of a supervisor Strip Searches when there is reasonable suspicion based on X specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 1457 Searches comply with Section 1352.5. X Strip Searches (g) Cross-gender pat-down searches and strip searches 1457 Searches are prohibited except in exigent circumstances or X Strip Searches when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth The facility administrator shall develop and implement Reviewed Grievance log from each program. written policies and procedures whereby any youth may Review of documentation provided, and appeal and have resolved grievances relating to any policy and procedure manual revealed condition of confinement, including but not limited to compliance with this regulation. health care services, classification decisions, program X participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: 7148 Kern Crossroads Camp PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) a grievance form and instructions for registering a 1650 Grievance – Access X grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement X the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth- staff level; X Grievance Procedure (d) provision for a prompt review and initial response 1650 Grievance – Youth- to grievances within three (3) business days, X Grievance Procedure grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain 1650 Grievance – Youth- his/her version of the grievance to a person not X Grievance Procedure directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth- the facility administrator to assist the youth. X Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth- which includes the reasons for the decisions; X Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth- grievance shall be heard by a person not directly X Grievance Procedure involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten 1650 Grievance – Youth- (10) business days unless circumstances dictate a X Grievance Procedure longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and 1650 Grievance – Youth- external methods to report sexual abuse and sexual X Grievance Procedure harassment. Whether or not associated with a grievance, concerns of 1650 Grievance – Youth- parents, guardians, staff or other parties shall be X Grievance Procedure addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 1655 Incident Reporting, Investigation and Report Writing A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or Reviewed multiple SIR’s from the facility. death of an employee, youth or other person(s) shall be X Review of documentation provided revealed maintained. Such written record shall be prepared by the compliance with this regulation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 7148 Kern Crossroads Camp PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO The facility does not use force to collect COLLECT DNA SPECIMENS, SAMPLES, DNA specimens. The balance of this IMPRESSIONS regulation has been deemed not applicable. (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ X reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional X employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented X and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that X reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the X agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7148 Kern Crossroads Camp PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM 1705 Redwood School Program (a) School Programs School program evaluation completed by Joe Hammond and Marisa Gamboa of Fresno The County Board of Education shall provide for the County Superintendent of Schools on administration and operation of juvenile court December 14, 2021. schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology X practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements 1705 Redwood School Program – Policy Statement The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the X Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7148 Kern Crossroads Camp PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education 1705 Redwood School Program – Policy program shall be free from discriminatory action. Statement X Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1705 Redwood School Program – Policy X Education Code and include, but not be limited to, Statement courses required for high school graduation. (2) Information and preparation for the High School 1705 Redwood School Program – Procedure Equivalency Test as approved by the California X Statement Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education 1705 Redwood School Program – Policy X and vocational opportunities. Statement (4) Administration of the High School Equivalency Tests 1705 Redwood School Program – Procedure X as approved by the California Department of Statement Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth 1705 Redwood School Program – Procedure X who do not demonstrate sufficient progress towards Statement grade level standards. (6) The minimum school day shall be consistent with 1705 Redwood School Program – Procedure State Education Code Requirements for juvenile Statement court schools. The facility administrator, in conjunction with education staff, must ensure that X operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of 1705 Redwood School Program – Procedure classification, housing, security status, disciplinary Statement or separation status, including room confinement, except when providing education poses an X immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1705 Redwood School Program – Procedure Statement (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the X school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 1705 Redwood School Program – Procedure X decisions made by probation staff that may affect the Statement educational programming of students. 7148 Kern Crossroads Camp PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Education 1705 Redwood School Program – Procedure Code, expulsion/suspension from school shall be Statement imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set X forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1705 Redwood School Program – Procedure education staff will develop policies and procedures X Statement that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1705 Redwood School Program – Procedure Statement (1) State and federal laws and regulations shall be observed for all individuals with disabilities or X suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 1705 Redwood School Program – Procedure afforded an educational program that addresses their Statement X language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1705 Redwood School Program – Procedure Statement X (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; 1705 Redwood School Program – Procedure X Statement (B) Home Language Survey and the results of the State 1705 Redwood School Program – Procedure X Test used for English language proficiency; Statement (C) Needs and services of special populations as defined 1705 Redwood School Program – Procedure X by the State Education Code, including but not Statement limited to, students with special needs. (D) Discipline problems. 1705 Redwood School Program – Procedure X Statement (2) Youth will be immediately enrolled in school. 1705 Redwood School Program – Procedure Educational staff shall conduct an assessment to Statement X determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1705 Redwood School Program – Procedure X education plan shall be developed for each youth Statement within five school days. 7148 Kern Crossroads Camp PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with 1705 Redwood School Program – Procedure the State Education Code and request the youth's Statement records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment X scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1705 Redwood School Program – Procedure Statement X (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide 1705 Redwood School Program – Procedure appropriate credit (full or partial) for course work X Statement completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1705 Redwood School Program – Procedure Statement (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies X and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1705 Redwood School Program – Procedure Statement (1) The school and facility administrator should, whenever possible, collaborate with local post- X secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND 1710 Recreation, Programs and Exercise EXERCISE. Review of documentation provided, and The facility administrator shall develop and implement policy and procedure manual revealed X written policies and procedures for programs, compliance with this regulation. recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for 1710 Recreation, Programs and Exercise programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each X Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. 7148 Kern Crossroads Camp PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A youth’s participation in programs, recreation, and 1710 Recreation, Programs and Exercise exercise may be suspended only upon a written finding X by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall X 1710 Recreation, Programs and Exercise be posted in the living units. There will be a written annual review of the programs, Annual review completed by Probation recreation, and exercise by the responsible agency to Division Director John Sanchez on 9-17-21. X ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily Programs programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best Reviewed RAP Structured Programming for practice interventions that are culturally relevant and the months of March and April 2022 linguistically appropriate, or pro-social interventions revealed compliance with this regulation. and activities designed to reduce recidivism. These programs should be based on the youth’s individual X needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; 1710 Recreation, Programs and Exercise (2) Management of Stress and Trauma; (3) Anger Management; Programs 1-19 (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; X (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7148 Kern Crossroads Camp PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the 1710 Recreation, Programs and Exercise opportunity for at least one hour of daily access to Recreation unscheduled activities such as leisure reading, letter X writing, and entertainment. Activities shall be Review of Unit Shift Reports for the months supervised and include orientation and may include of November 2021 and February 2022 coaching of youth. revealed compliance with this regulation. (c) Exercise. All youth shall be provided with the 1710 Recreation, Programs and Exercise opportunity for at least one hour of large muscle activity each day. X Review of Unit Shift Reports for the months of November 2021 and February 2022 revealed compliance with this regulation. The administrator/manager may suspend, for a period not 1710 Recreation, Programs and Exercise to exceed 24 hours, access to recreation and programs. X Recreation The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 1715 Religious Program The facility administrator shall provide access to Review of daily schedule revealed youth can religious services and/or religious counseling at least participate in alternative programming once each week. Attendance shall be voluntary. A youth X during the scheduled religious program time. shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; 1715 Religious Program – Procedure X statement (b) availability of clergy; and, 1715 Religious Program – Procedure X statement (c) availability of religious diets. 1715 Religious Program – Procedure X statement 1373 WORK PROGRAM 1720 Work program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth X shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 7148 Kern Crossroads Camp PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING 1725 Visiting – Policy Statement The facility administrator shall develop and implement written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing X in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to 1725 Visiting – Purpose Statement the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, X whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two 1725 Visiting – Purpose Statement hours per week. Visits may be supervised, but X conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 1725 Visiting – Policy Statement minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. X Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 1725 Visiting – Purpose Statement X alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE 1730 Correspondence The facility administrator shall develop and implement X Interviews of youth and staff revealed written policies and procedures for correspondence compliance with this regulation. which provide that: (a) there is no limitation on the volume of mail that youth 1730 Correspondence- Policy statement 1 X may send or receive; (b) youth may send two letters per week postage free; X 1730 Correspondence- Policy statement (c) youth may correspond confidentially with state and 1730 Correspondence- Policy statement 4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized X facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7148 Kern Crossroads Camp PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) incoming and outgoing mail, other than that described 1730 Correspondence- Policy statement 2 in (c), may be read by staff only when there is X reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1440.5 Telephone – Youth 1-6 The administrator of each juvenile facility shall develop 1735 Telephone Access X and implement written policies and procedures to provide youth with access to telephone communications. Interviews of youth and staff revealed compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES 1740 Access to Legal Services The facility administrator shall develop written X Interviews of youth and staff revealed procedures to ensure the right of youth to have access to compliance with this regulation. the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 1740 Access to Legal Services- Purpose 1 X attorneys and their authorized representatives; (b) provision for confidential consultation with 1740 Access to Legal Services- Purpose 2 X attorneys; and, (c) unlimited postage free, legal correspondence and 1740 Access to Legal Services- Purpose 3 X cost-free telephone access as appropriate. 1390 DISCIPLINE 1800 Discipline- Policy statement The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. X Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; X 1800 Discipline- Policy statement 1 (b) daily shower, access to drinking fountain, toilet and 1800 Discipline- Policy statement 2 X personal hygiene items, and clean clothing; (c) full nutrition; X 1800 Discipline- Policy statement 3 (d) contact with parent or attorney; X 1800 Discipline- Policy statement 4 (e) exercise; X 1800 Discipline- Policy statement 10 (f) medical services and counseling; X 1800 Discipline- Policy statement 6 (g) religious services; X 1800 Discipline- Policy statement 5 (h) clean and sanitary living conditions; X 1800 Discipline- Policy statement 7 (i) the right to send and receive mail; X 1800 Discipline- Policy statement 8 (j) education; and, X 1800 Discipline- Policy statement 9 (k) rehabilitative programming. X 1800 Discipline- Policy statement 12 7148 Kern Crossroads Camp PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct 1800 Discipline- Policy statement and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and X affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS 1805 Discipline Process The facility administrator shall develop and implement X written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose 1805 Discipline Process- Procedure X discipline for violation of rules; statement (b) prohibiting discipline to be delegated to any youth; 1805 Discipline Process- Procedure X statement (c) definition of major and minor rule violations and 1805 Discipline Process- Procedure X their consequences, and due process requirements; statement (d) trauma-informed approaches and positive behavior 1805 Discipline Process- Policy statement X interventions; (e) minor rule violations may be handled informally by 1805 Discipline Process- Procedure counseling, advising the youth of expected conduct statement imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process 1810 Due process shall be documented and require the following: Reviewed ten (10) Notification of Major X Corrective Action (NOMCA) forms from the facility. Review of policy and procedures and documentation revealed compliance with this regulation. (1) written notice of violation prior to a hearing; 1810 Due process- Elements of due process X are as follows: 1 (2) accommodations provided to youth with 1810 Due process- Elements of due process disabilities, limited literacy, and English X are as follows: 2 language learners; (3) hearing by a person who is not a party to the 1810 Due process- Elements of due process X incident; are as follows: 3 (4) opportunity for the youth to be heard, present 1810 Due process- Elements of due process X evidence and testimony; are as follows: 3 (5) provision for youth to be assisted by staff in the 1810 Due process- Elements of due process X hearing process; are as follows: 5 (6) provision for administrative review. 1810 Due process- Elements of due process X are as follows: 7 7148 Kern Crossroads Camp PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) violations that result in a removal from camp or 1805 Discipline Process- Procedure commitment program, but not a return to court, will statement X follow the due process provisions in subsection (e) above. f 7148 Kern Crossroads Camp PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the X facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Violation X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person X in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Violation X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed Violation X in the facility in a manner that allows contact with minors. 7148 Kern Crossroads Camp PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7148 FACILITY NAME: Larry J. Rhoades Crossroads Facility FACILITY TYPE: Camp APPLICABLE REGULATIONS (Check All That Apply): 4/98: X 2001: 2003: OTHER: FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 25, 2022 Comments: No changes to the facility during the 2020/2022 inspection cycle. TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors X pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X Provides staff access to hot and cold running water X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as specified in X these regulations 98: Provides access to a toilet, washbasin and drinking 1998 regulations. fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and drinking X fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required 1998 regulations. X Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. X 7148 Kern Crossroads Camp PHY 20-22 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located only on one X side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) Federally funded project. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 1998 regulations. Ceiling height 9'7". 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required X Double Occupancy Sleeping Rooms (1.8) Ceiling height 9'7". X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required 1998 regulations. X Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory size of X 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer X than four minors. 7148 Kern Crossroads Camp PHY 20-22 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Physical Activity and Recreation Spaces (NA SPJH; 1998 regulations. Rated capacity is 120 minors. 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension X less than 40 feet. 7148 Kern Crossroads Camp PHY 20-22 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Outdoor recreation area lighting allows for evening activities and provides security. X Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of E 114 & 121 – 32' x 27'3" + 2'5" x 6'5" = 887 sq. ft. floor space for the teacher's desk and work area, and a E 131 – 33' x 26'3" + 2'6" x 10'1" = 891 sq. ft. minimum of 28 square feet floor space per minor. X E 133 – 26'6" x 32' = 848 sq. ft. E 134 – 27'6" x 32' + 2'5" x 7'1" = 897 sq. ft. E 141 – 26'7" x 32' + 2'5" x 7'1" = 867 sq. ft. There is a communication system in each classroom that allows for immediate response to emergencies. X Safety Room (1.13) X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor X Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room X and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations X Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security-type X lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. X Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single X dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. 1998 regulations. X 7148 Kern Crossroads Camp PHY 20-22 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Dining is in shifts. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier. X Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) Warehouse and various areas throughout compound. There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure X storage space for personal clothing and belongings. Safety Equipment Storage (1.20) Various designated locations. There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double X occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. 7148 Kern Crossroads Camp PHY 20-22 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire X and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Interview rooms in housing 6'11" x 9'5". Interview room in medical 10'7" x 8'. X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. X Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a minimum clear X ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors X Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in X living areas and indoor-outdoor recreation areas. 7148 Kern Crossroads Camp PHY 20-22 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on X living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without Shower privacy provided. mitigating staff's ability to supervise. X Beds (2.5) Beds 6'6" x 2'6" or 8'2" x 2'6". Beds are at least 30 inches wide and 76 long and are of a X pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. X Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. X Padding (2.7) Padding in safety rooms covers the floor, door and walls to X a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire X sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is X without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for X each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. X Assess for New Construction/Remodel or Repair: 7148 Kern Crossroads Camp PHY 20-22 - 7 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Security Glazing (2.10) (Added in 2003) 1998 regulations. (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society X for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7148 Kern Crossroads Camp PHY 20-22 - 8 - J456 PHY 98 01 03.dot (10/03) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7148 FACILITY: Larry J. Rhoades Crossroads Facility TYPE: Camp RC: 120 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 25, 2022 ROOMS EACH ROOM Each Room FIXTURES* COMMENTS Unit Room Applicable # Total Size (L x W x H) or Designation Type Standards Rooms BRC Square/Cubic Feet # Beds RC T U W F S Intake Holding 1998 2 0 0 8'0" x 10'0" 0 0 0 Bench 6'. Toilet room adjacent. Medical Unit Exam 1998 1 0 0 14'5" x 10'6" 1 Housing Units A & B Holding 1998 2 0 0 7'5" x 9'6" 1 1 1 Bench 7'5". Less 3 sq. ft. chase. Dayroom 1998 2 0 0 45'7" x 34'1" 1 2 4 Less 8'8" x 9'0" for control station. Mezzanine Single 1998 10 1 1 10 6'6" x 10'9" 1 1 1 Less 3 sq. ft. chase. Single 1998 2 1 1 2 8'2" x 10'9" 1 1 1 Accessible cell. Less 3 sq. ft. chase. 13'2" x 10'9" - (6'4" x Double 1998 4 2 2 8 1 1 Less 3 sq. ft. chase. 6'4" / 2) Note: 2020/2022 inspection cycle – At the time of the inspection Sequoia A and B wing were used to house youth. Mezzanine Single 1998 10 1 1 10 6'6" x 10'9" 1 1 1 Less 3 sq. ft. chase. Single 1998 2 1 1 2 8'2" x 10'9" 1 1 1 Accessible cell. Less 3 sq. ft. chase. 13'2" x 10'9" - (6'4" x Double 1998 4 2 2 8 1 1 1 Less 3 sq. ft. chase. 6'4" / 2) Note: *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7148 Kern Crossroads Camp LASE 20-22 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Each Room FIXTURES* COMMENTS Unit Room Applicable # Total Size (L x W x H) or Designation Type Standards Rooms BRC Square/Cubic Feet # Beds RC T U W F S Housing Units C & D – At the time of the inspection did not house youth. Unit D however was utilized as the youth Game room. Holding 1998 2 0 0 7'6" x 9'5" 1 1 1 Bench 7'6". Less 3 sq. ft. chase. Dayroom 1998 2 0 0 45'7" x 34'1" 1 2 4 Less 8'8" x 9'0" for control station. Single 1998 10 1 1 10 6'6" x 10'9" 1 1 1 Less 3 sq. ft. chase. Single 1998 2 1 1 2 8'2" x 10'9" 1 1 1 Accessible cell. Less 3 sq. ft. chase. 13'2" x 10'9" - (6'4" x Double 1998 4 2 2 8 1 1 1 Less 3 sq. ft. chase. 6'4" / 2) Mezzanine Single 1998 10 1 1 10 6'6" x 10'9" 1 1 1 Less 3 sq. ft. chase. Single 1998 2 1 1 2 8'2" x 10'9" 1 1 1 Accessible cell. Less 3 sq. ft. chase. 13'2" x 10'9" - (6'4" x Double 1998 4 2 2 8 1 1 1 Less 3 sq. ft. chase. 6'4" / 2) Housing Units E & F Holding 1998 1 0 0 1 1 1 7'5"x9'6"/Bench 7'5"/less 4 sq. ft. chase Safety 1998 1 0 0 (1) 7'8" x 9'5" Less 4 sq. ft. chase. In-floor toilet. Dayroom 1998 2 0 0 45'7" x 34'1" 1 2 4 Less 8'8" x 9'0" for control station. Single 1998 10 1 1 10 6'6" x 10'9" 1 1 1 Less 3 sq. ft. chase. Single 1998 2 1 1 2 8'2" x 10'9" 1 1 1 Accessible cell. Less 3 sq. ft. chase. 13'2" x 10'9" - (6'4" x Double 1998 4 2 2 8 1 1 1 Less 3 sq. ft. chase. 6'4" / 2) Mezzanine Single 1998 10 1 1 10 6'6" x 10'9" 1 1 1 Less 3 sq. ft. chase. Single 1998 2 1 1 2 8'2" x 10'9" 1 1 1 Accessible cell. Less 3 sq. ft. chase. 13'2" x 10'9" - (6'4" x Double 1998 4 2 2 8 1 1 1 Less 3 sq. ft. chase. 6'4" / 2) Note: The original Crossroads program (#7150) was located at 1809 Ridge Road. 2020/2022 inspection cycle - At the time of the inspection Yosemite E and F wing were used to house the APEX program (Secure Track Youth). *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7148 Kern Crossroads Camp LASE 20-22 - 2 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Each Room FIXTURES* COMMENTS Unit Room Applicable # Total Size (L x W x H) or Designation Type Standards Rooms BRC Square/Cubic Feet # Beds RC T U W F S Comments: No changes to the facility during the 2020/2022 inspection cycle. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7148 Kern Crossroads Camp LASE 20-22 - 3 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7149 FACILITY NAME: Camp Erwin Owen (CO) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Jeremy Roberts, Probation Division Director; William Dickinson, Deputy Chief Probation Officer; Kathleen Freaney, Associate Clinical Social Worker; Chester McRedith, RN; Paul Escobedo, Juvenile Corrections Officer III; Karina Osorio, Juvenile Corrections Officer II; Larry Leib, Auto Program Teacher FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 25, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND All local inspections completed for the EVALUATION OF BUILDING AND GROUNDS 2020/2022 inspection cycle. On an annual basis, or as otherwise required by law, X each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by Completed on 02/23/22 X the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire Completed on 03/22/22 clearance as required by Health and Safety Code X Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental completed 06/16/21 Health and Safety Code Section 101045; X Nutritional completed 09/21/21 Medical/Mental Health completed 03/24/21 (D) County superintendent of schools on the adequacy School program evaluation completed by of educational services and facilities as required in X Marisa Gamboa of Court & Community Section 1370; Schools on 12/14/21 (E) Juvenile court as required by Section 209 of the Completed on 03/15/21 X Welfare and Institutions Code (F) Juvenile Justice Commission as required by Section Completed on 03/13/21 229 of the Welfare and Institutions Code or X Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7149 Kern Erwin Owen Camp PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS 1100 Staffing and Recruitment BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s Appointment certification letter confirming that all elements of regulation are met. The elements of this regulation are covered (a) Appointment X in Chief TR Merickel letter, dated 09/28/21 In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications 1100 Staffing and Recruitment Each facility shall: X Qualifications (1) recruit and hire employees who possess knowledge, 1100 Staffing and Recruitment skills and abilities appropriate to their job X Qualifications 1. classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical 1100 Staffing and Recruitment examination including tuberculosis screening test X Qualifications 2. and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 1100 Staffing and Recruitment and training requirements adopted by the Board X Qualifications 5 pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new 1100 Staffing and Recruitment employee, and psychological examination in X Qualifications 3 and 4. accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- 1100 Staffing and Recruitment employees of the facility, who may be present at the Qualifications facility, shall have such clearance and qualifications X as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 1100 Staffing and Recruitment X 1205 Scheduling Procedures Each juvenile facility shall: 7149 Kern Erwin Owen Camp PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to 1205 Scheduling Procedures carry out the overall facility operation and its Policy Statement programming, to provide for safety and security of youth and staff, and meet established standards and We reviewed a variety of documents regulations; X including safety check records, grievances, disciplinary actions, incidents reports, shift schedules and rosters. Review of these documents revealed compliance with this regulation. b) ensure that no required services shall be denied 1100 Staffing and Recruitment because of insufficient numbers of staff on duty At the time of inspection staffing budgeted absent exigent circumstances; positions consisted of: 1 Probation Division Director 1 Assistant Probation Division Director X 4 Deputy Probation Officer III/Duty Supervisor 1 Deputy Probation Officer II 11 Juvenile Corrections Officer III 23 Juvenile Corrections Officer I/II 8 Extra-help staff c) have a sufficient number of supervisory level staff to 1205 Scheduling Procedures ensure adequate supervision of all staff members; X Policy Statement 1 d) have a clearly identified person on duty at all times 1205 Scheduling Procedures who is responsible for operations and activities and X Policy Statement 2 has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living 1205 Scheduling Procedures unit whenever there are youth in the living unit; X Policy Statement 3 f) have sufficient food service personnel relative to the Adequate kitchen staff is present. number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen X supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7149 Kern Erwin Owen Camp PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, Adequate support staff is present and youth medical, dental, mental health, building supervision staff are not distracted by maintenance, transportation, control room, facility support duties. X security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide Daily schedules and unit logbooks were continuous wide-awake supervision of youth, reviewed to verify compliance with this subject to temporary variations in staff assignments X regulation. to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) This facility is not a Juvenile Hall. The (A) during the hours that youth are awake, one wide- X balance of this regulation has been deemed awake youth supervision staff member on duty for not applicable. each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an X arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- This facility is not a Special Purpose staff ratio) Juvenile Hall. The balance of this regulation X (A) during hours that youth are awake, one wide-awake has been deemed not applicable. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth X supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the X number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, 7149 Kern Erwin Owen Camp PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) 1205 Scheduling Procedures (A) during the hours that youth are awake, one wide- Procedure Statement awake youth supervision staff member on duty for X each 15 youth in the camp population; Camp Owen population at the time of the inspection was 38 male youths. (B) during the hours that youth are confined to their 1205 Scheduling Procedures room for the purpose of sleeping, one wide-awake X Procedure Statement youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff 1205 Scheduling Procedures members on duty at all times, regardless of the X Procedure Statement number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty 1205 Scheduling Procedures who is the same gender as youth housed in the X Policy Statement facility; (E) in addition to the minimum staff to youth ratio 1205 Scheduling Procedures required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; Procedure Statement types of youth committed to the camp; and the X function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other 1205 Scheduling Procedures duties such as administration, supervision of personnel, academic or trade instruction, clerical, X Procedure Statement farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF 1405 Youth Supervision Staff Orientation ORIENTATION AND TRAINING and Training (a) Prior to assuming any responsibilities each youth X supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; 1405 Youth Supervision Staff Orientation X and Training 1 (2) scope of decisions they shall make; 1405 Youth Supervision Staff Orientation X and Training 2 (3) the identity of their supervisor; 1405 Youth Supervision Staff Orientation X and Training 3 7149 Kern Erwin Owen Camp PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) the identity of persons who are responsible to 1405 Youth Supervision Staff Orientation X them; and Training 4 (5) persons to contact for decisions that are beyond 1405 Youth Supervision Staff Orientation X their responsibility; and and Training 5 (6) ethical responsibilities. 1405 Youth Supervision Staff Orientation X and Training 6 (b) Prior to assuming any responsibility for the 1400 Training Policies- Qualifications 2 supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of All new full-time and extra-help employees X facility-specific orientation, including: receives 72 hours of Introductory Training. This far exceeds the minimum required 40 hours of training for this regulation. (1) individual and group supervision techniques; 1405 Youth Supervision Staff Orientation and Training X Camp Owen Administrative Manual and Orientation 1 (2) regulations and policies relating to discipline and 1405 Youth Supervision Staff Orientation rights of youth pursuant to law and the and Training X provisions of this chapter; Camp Owen Administrative Manual and Orientation 2 (3) basic health, sanitation and safety measures; 1405 Youth Supervision Staff Orientation and Training X Camp Owen Administrative Manual and Orientation 3 (4) suicide prevention and response to suicide 1405 Youth Supervision Staff Orientation attempts and Training X Camp Owen Administrative Manual and Orientation 3 (5) policies regarding use of force, de-escalation 1405 Youth Supervision Staff Orientation techniques, chemical agents, mechanical and and Training X physical restraints; Camp Owen Administrative Manual and Orientation 4 (6) review of policies and procedures referencing 1405 Youth Supervision Staff Orientation trauma and trauma-informed approaches; and Training X Camp Owen Administrative Manual and Orientation 5 (7) procedures to follow in the event of 1405 Youth Supervision Staff Orientation emergencies; and Training X Camp Owen Administrative Manual and Orientation 6 (8) routine security measures, including facility 1405 Youth Supervision Staff Orientation perimeter and grounds; and Training X Camp Owen Administrative Manual and Orientation 9 (9) crisis intervention and mental health referrals to 1405 Youth Supervision Staff Orientation mental health services; and Training X Camp Owen Administrative Manual and Orientation 10 7149 Kern Erwin Owen Camp PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (10) documentation; and 1405 Youth Supervision Staff Orientation and Training X Camp Owen Administrative Manual and Orientation 11 (11) fire/life safety training 1405 Youth Supervision Staff Orientation and Training X Camp Owen Administrative Manual and Orientation 8 (c) Prior to assuming sole supervision of youth, each 1405 Youth Supervision Staff Orientation youth supervision staff member shall successfully and Training complete the requirements of the Juvenile X Camp Owen Administrative Manual and Corrections Officer Core Course pursuant to Penal Orientation Code Section 6035. (d) Prior to exercising the powers of a peace officer 1405 Youth Supervision Staff Orientation youth supervision staff shall successfully complete and Training X training pursuant to Section 830 et seq. of the Penal Camp Owen Administrative Manual and Code. Orientation 1323 FIRE AND LIFE SAFETY 1410 Fire and Life Safety Plan Whenever there is a youth in a juvenile facility, there On-site review indicates that all youth shall be at least one wide awake person on duty at all X supervisory staff receive site-specific life times who meets the training standards established by the safety training during orientation. Also, all Board for general fire and life safety which relate full-time employees receive fire and safety specifically to the facility. training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL 1000 Policy and Procedure Manual All facility administrators shall develop, publish, and implement a manual of written policies and procedures County of Kern Camp Erwin Owen Facility that address, at a minimum, all regulations that are Policy and Procedures and Operations applicable to the facility. Such a manual shall be made Manual was provided prior to the on-site available to all employees, reviewed by all employees, inspection. The manual was administratively X and shall be administratively reviewed at a minimum reviewed by Michael Mata, Probation every two years, and updated, as necessary. Those Division Director on 09/30/21. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 1000 Policy and Procedure Manual communications and a description of job X Procedure classifications; (b) responsibility of the probation department, purpose 1000 Policy and Procedure Manual of programs, relationship to the juvenile court, the Procedure Juvenile Justice/Delinquency Prevention X Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; 1000 Policy and Procedure Manual X Procedure (d) initial orientation and training program for 1000 Policy and Procedure Manual X employees; Procedure 7149 Kern Erwin Owen Camp PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) initial orientation, including safety and security 1000 Policy and Procedure Manual issues and anti-discrimination policies, for support Procedure X staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and 1000 Policy and Procedure Manual X communication system to ensure: Procedure (1) efficient operation of the juvenile facility; 1000 Policy and Procedure Manual X Procedure (2) legal and proper care of youth; 1000 Policy and Procedure Manual X Procedure (3) maintenance of individual youth's records; 1000 Policy and Procedure Manual X Procedure (4) supply of information to the juvenile court and 1000 Policy and Procedure Manual X those authorized by the court or by the law; and, Procedure (5) release of information regarding youth. 1000 Policy and Procedure Manual X Procedure (g) ethical responsibilities; 1000 Policy and Procedure Manual X Procedure (h) trauma-informed approaches; 1000 Policy and Procedure Manual X Procedure (i) culturally responsive approaches; 1000 Policy and Procedure Manual X Procedure (j) gender responsive approaches; 1000 Policy and Procedure Manual X Procedure (k) a non-discrimination provision that provides that all 1000 Policy and Procedure Manual youth within the facility shall have fair and equal Procedure access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 1000 Policy and Procedure Manual chemical agents related security devices, and X Procedure weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- 1000 Policy and Procedure Manual Cal eligibility information and enrollment of eligible X Procedure youth; and, 7149 Kern Erwin Owen Camp PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of 1000 Policy and Procedure Manual sexual abuse, sexual assault and sexual harassment. Procedure The policy shall include an approach to preventing, detecting and responding to such conduct and any X retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 1502 Fire and Life Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with X the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the 1502 Fire and Life Safety Plan X manual of policy and procedures; b) monthly fire and life safety inspections by facility We reviewed monthly and fire safety staff with two- year retention of the inspection inspections from July 2020 to the date of our X record; inspection. All inspections were completed and verified during this inspection. c) fire prevention inspections as required by Health Completed on 03/22/22 X and Safety Code Section 13146.1(a) and (b); d) an evacuation plan; X 1505.1 Evacuation Plan and Checklist e) documented fire drills not less than quarterly; The facility continues to exceed this regulation by conducting fire drills weekly X rather than quarterly. All fire drills were completed and verified during this inspection. f) a written plan for the emergency housing of youth in 1505.1 Evacuation Plan and Checklist X the case of fire; and, g) development of a fire suppression pre-plan in 1502 Fire and Life Safety Plan X cooperation with the local fire department. Fire Suppression Pre-Plan 1326 SECURITY REVIEW 1455 Security Each facility administrator shall develop policies and Most recent review completed by Probation procedures to annually review, evaluate, and document X Division Director Michael Mata on 09/30/21. security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 1505 Emergency or Disaster Procedures The facility administrator shall develop facility-specific X policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; X 1520 Escape (b) civil disturbance, active shooter and terrorist attack; 1510 Riot-Civil Disturbance X 1509 Active Shooter and Terrorist Attack (c) fire and natural disasters; X 1502 Fire (d) periodic testing of emergency equipment; 1505 Emergency Procedure X Testing of Emergency Equipment (e) emergency evacuation of the facility; and 1505 Emergency Procedure X Emergency/Disaster Evacuation Drills 7149 Kern Erwin Owen Camp PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) a program to provide all youth supervision staff Per memo by Michael Mata, Probation with an annual review of emergency procedures. Division Director, date 09/30/21 all staff X completed an annual review of the facility emergency procedures. 1328 SAFETY CHECKS Reviewed Camp Owens safety checks for the months of November 2021 and February The facility administrator shall develop and implement 2022. Review of safety check documents and policy and procedures that provide for direct visual policy and procedure manual reveals observation of youth at a minimum of every 15 minutes, compliance with this regulation. Review of at random or varied intervals during hours when youth safety checks also revealed they are being are asleep or when youth are in their rooms, confined in X completed at random or varied intervals holding cells or confined to their bed in a dormitory. throughout each shift. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 1329 SUICIDE PREVENTION PLAN 1523 Suicide Prevention Plan and The facility administrator, in collaboration with the Procedures healthcare and behavioral/mental health administrators, shall plan and implement written policies and The facility does not hold, or house youth procedures which delineate a Suicide Prevention Plan. X placed on suicide watch. If determined, a The plan shall consider the needs of youth experiencing youth needs to be placed on suicide watch, past or current trauma. Suicide prevention responses youth will be transferred to the juvenile hall. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff X Orientation, and Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Precautionary Protocols X (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform X intake processes shall be trained in screening youth for risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of X suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed X to ensure the youth’s safety pending the behavioral/mental health assessment. (c) Referral process to behavioral/mental health X staff for assessment and/or services. (d) Procedures for monitoring of youth identified X at risk for suicide. 7149 Kern Erwin Owen Camp PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Safety Interventions (1) Procedures to address intervention protocols for youth identified at risk for X suicide which may include, but are not limited to: A. Housing consideration X B. Treatment strategies including X trauma-informed approaches (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit X suicidal behaviors. (f) Communication (1) The intake process shall include communication with the arresting officer X and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for X suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts X (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected X staff. (3) Process for a debriefing event with affected X youth. (h) Documentation (1) Documentation processes shall be X developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety X of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 1300 Reporting of Legal Actions Each facility shall submit to the Board a letter of No legal actions reported this inspection X notification on each legal action, pertaining to conditions cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. X 7149 Kern Erwin Owen Camp PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR 1305 Death, Serious Illness or Injury While INJURY OF A YOUTH WHILE Detained DETAINED (1) Death of a Youth. No deaths or serious injuries/illness reported (a) The facility administrator, in cooperation with the this inspection cycle. health administrator and the behavioral/mental X health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the 1305 Death, Serious Illness or Injury While facility administrator, shall develop written policies Detained and procedures to assure there is a medical and operational review of every in-custody death of a X youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the 1305 Death, Serious, Illness, or Injury while Board a copy of the report submitted to the Attorney Detained General under Government Code Section 12525. A X copy of the report shall be submitted to the Board (2) Reporting Requirements within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from 1305 Death, Serious, Illness, or Injury while the administrator, the Board may within 30 calendar Detained days inspect and evaluate the juvenile facility, jail, Review lockup or court holding facility pursuant to the X provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth 1305 Death, Serious, Illness, or Injury while (a) The facility administrator, in cooperation with the Detained health administrator, shall develop written policies and procedures for the notification to necessary X parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 1310 Population Accounting Each juvenile facility shall submit required population X and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 7149 Kern Erwin Owen Camp PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1343 JUVENILE FACILITY CAPACITY 1310 Population Accounting When the number of youth detained in a living unit of a The facility remains well under the rated juvenile facility exceeds its rated capacity for more than X capacity. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES 1600 Intake Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth Reviewed five (5) Youth Intake packets. that emphasize respectful and humane engagement with Review of documentation provided, and youth, and reflect that the admission process may be policy and procedure manual revealed X traumatic to youth who may have already experienced compliance with this regulation. trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: 1600 Intake Procedures- Lead Staff 3 (1) Access to two free phone calls within one hour X of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; All Intake Youth will shower during normal X shower times. (3) Documented secure storage of personal 1600 Intake Procedures- Security Transport/ X belongings; Unit Staff (4) Offer of food upon arrival; X All youth receive food upon arrival. (5) Screening for physical and behavioral health X and safety issues, intellectual or developmental disabilities; (6) Screening for physical and developmental X disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are X suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. X 1600 Intake Procedures (b) juvenile hall administrators shall establish written criteria for detention that considers the least X restrictive environment. (c) juvenile camps and post-dispositional programs in 1610 Orientation- Purpose 1 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of X stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. 7149 Kern Erwin Owen Camp PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated X length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL 1612 Screening for the Risk of Sexual Abuse ABUSE The facility administrator shall develop and implement Per policy an at risk of sexual abuse written policies and procedures to reduce the risk of X screening will be performed at Juvenile Hall sexual abuse by or upon youth. The policy shall require before the youth is transferred to Camp facility staff to assess each youth within 72 hours of Owen. admission based on the following information: (a) Prior sexual victimization or abusiveness; X 1612 Screening for the Risk of Sexual Abuse (b) Gender nonconforming appearance or manner; 1612 Screening for the Risk of Sexual Abuse or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the X youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; 1612 Screening for the Risk of Sexual Abuse X 6 (d) Age; 1612 Screening for the Risk of Sexual Abuse X 5 (e) Level of emotional and cognitive development; 1612 Screening for the Risk of Sexual Abuse X 3 (f) Physical size and stature; 1612 Screening for the Risk of Sexual Abuse X 5 (g) Mental illness or mental disabilities; 1612 Screening for the Risk of Sexual Abuse X 2 (h) Intellectual or developmental disabilities; 1612 Screening for the Risk of Sexual Abuse X 2 (i) Physical disabilities; 1612 Screening for the Risk of Sexual Abuse X 2 (j) The youth’s perception of vulnerability; and, 1612 Screening for the Risk of Sexual Abuse X 7 (k) Any other specific information about the 1612 Screening for the Risk of Sexual Abuse individual youth that may indicate heightened 8 X needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through 1612 Screening for the Risk of Sexual Abuse conversations with the youth during the admittance process, medical and behavioral health screenings; X during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 1612 Screening for the Risk of Sexual Abuse controls on the dissemination of information within the facility relative to responses received pursuant to this X assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7149 Kern Erwin Owen Camp PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES 1615 Release Procedures The facility administrator shall develop and implement Reviewed five (5) Youth Release forms. X written policies and procedures for release of youth Review of documentation provided, and from custody which provide for: policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; X 1615 Release Procedures 6 (b) return of personal clothing and valuables; X 1615 Release Procedures 7 (c) notification to the youth's parents or guardian; X 1615 Release Procedures 2 (d) notification to the facility health care provider in 1615 Release Procedures 5 accordance with Sections 1408 and 1437 of these X regulations, for coordination with outside agencies; and, (e) notification of school staff; X 1615 Release Procedures 4 (f) notification of facility mental health personnel. X 1615 Release Procedures 4 The facility administrator shall develop and implement 1651.1 Pre-Release Meeting 1-4 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry X services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement 1615.2 Furlough Procedures 1-5 written policies and procedures for the furlough of X youth from custody. 1352 CLASSIFICATION 1605 Classification The facility administrator shall develop and implement written policies and procedures on classification of X youth for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, 1605 Classification – Policy statement facility staff, and the public by placing youth in the appropriate, least restrictive housing and program X settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 1605 Classification – Policy statement X the facility; (c) provide that a youth shall be classified upon 1605 Classification – Security Levels admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, X legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; 7149 Kern Erwin Owen Camp PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, 1605 Classification – Policy statement including provisions that consider the level of X supervision and the youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth 1605 Classification – Security Levels from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, X gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, 1605 Classification – Policy statement bisexual, transgender, questioning or intersex X identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 1605.1 Transgender and Intersex Youth The facility administrator shall develop written policies Review of documentation provided, policy X and procedures ensuring respectful and equitable and procedure manual, and the facility treatment of transgender and intersex youth. The Transgender and Intersex Youth form policies shall provide that: revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender 1605.1 Transgender and Intersex Youth identity, and shall refer to the youth by the youth’s Procedures 3 preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the X use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 1605.1 Transgender and Intersex Youth themselves in a manner consistent with their gender X Procedures 5 identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room 1605.1 Transgender and Intersex Youth that best meets their individual needs, and promotes Housing their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons X for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7149 Kern Erwin Owen Camp PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that transgender 1605.1 Transgender and Intersex Youth and intersex youth have access to medical and X Medical behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and 1605.1 Transgender and Intersex Youth necessary security considerations and physical Housing plant, facility staff shall make every effort to ensure X the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 1605.1 Transgender and Intersex Youth youth for the purpose of determining the youth’s X Searches anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 1610 Orientation The facility administrator shall develop and implement Reviewed five (5) Youth Orientation written policies and procedures to orient a youth prior packets. Review of documentation provided, to placement in a living area. Both written and verbal and policy and procedure manual revealed information shall be provided and supplemented with X compliance with this regulation. video orientation if feasible. Provision shall be made to Each youth is also provided a Youth provide accessible orientation information to all Handbook during the booking process. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and X 1610 Orientation- Purpose 3 disciplinary procedures; (b) facility’s system of positive behavior interventions 1610 Orientation- Purpose 2 and supports, including behavior expectations, incentives that youth will receive for complying X with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 1610 Orientation- Purpose 22 facility’s policy prohibiting sexual abuse and sexual X harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; X 1610 Orientation- Purpose 18 (e) the existence of the grievance procedure, the steps 1610 Orientation- Purpose 4 that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the X name of the person or position designated to resolve the issue; (f) access to legal services and information on the court 1610 Orientation- Purpose 5 X process; (g) access to routine and emergency health and mental 1610 Orientation- Purpose 8 X health care; (h) access to education, religious services, and 1610 Orientation- Purpose 9, 11 and 12 X recreational activities; 7149 Kern Erwin Owen Camp PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) housing assignments; X 1610 Orientation- Purpose 14 (j) opportunity for personal hygiene and daily showers 1610 Orientation- Purpose 15 X including the availability of personal care items (k) rules and access to correspondence, visits and 1610 Orientation- Purpose 16 X telephone use; (l) availability of reading materials, programming, and 1610 Orientation- Purpose 17 X other activities; (m) facility policies on the use of force, use of restraints, 1610 Orientation- Purpose 19 X chemical agents and room confinement; (n) immigration legal services; X 1610 Orientation- Purpose 6 (o) emergencies including evacuation procedures; X 1610 Orientation- Purpose 20 (p) non-discrimination policy and the right to be free 1610 Orientation- Purpose 21 from physical, verbal or sexual abuse and X harassment by other youth and staff; (q) availability of services and programs in a language 1610 Orientation- Purpose 17 X other than English if appropriate; (r) the process for requesting different housing, 1610 Orientation- Purpose 14 X education, programming and work assignments; (s) a process for which parents/guardians receive 1610 Orientation- Purpose 24 information regarding the youth’s stay in the facility that at a minimum includes answers to X frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to 1610 Orientation- Purpose 23 Title 15 Minimum Standards for Juvenile Facilities. X Title 15 are available to youth upon request. 1354 SEPARATION The facility does not utilize separation. If The facility administrator shall develop and implement X separation is required, the youth will be written policies and procedures that address: transferred to the juvenile hall. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health X conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and X trauma-informed care. (c) separated youth shall not be denied normal privileges available at the facility, except when X necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, X Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the separation shall occur in accordance with Welfare X and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation X remains necessary. 7149 Kern Erwin Owen Camp PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT The facility does not utilize room confinement. If room confinement is (a) The facility administrator shall develop and required, the youth will be transferred to the implement written policies and procedures juvenile hall. addressing the confinement of youth in their room X that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before other, less restrictive, options have been attempted and exhausted, unless attempting X those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the X purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and X physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room X confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. X (2) Consult with mental health or medical staff. X (3) Develop an individualized plan that includes the goals and objectives to be met in order to X reintegrate the youth to general population. (4) If room confinement must be extended beyond X four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the extension, the date and time the youth was X first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met X in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her X designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of X youth in juvenile facilities and does not apply to normal sleeping hours. 7149 Kern Erwin Owen Camp PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) This section does not apply to youth or wards X in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or X additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an X imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth X is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND 1625 Assessment and Case plans PLAN We reviewed five (5) Case Plan update X The facility administrator shall develop and implement forms. Review of documentation provide, written policies and procedures for assessment and case and policy and procedure manual revealed planning. compliance with this regulation. (a) Assessment: 1625 Assessment and Case Plan The assessment is based on information collected Standard Case Plan during the admission process with periodic review, which includes the youth's risk factors, needs and A Juvenile Correction Officer (JCO) X strengths including, but not limited to, completes the James G. Bowles Juvenile identification of substance abuse history, Hall Initial Assessment form during the educational, vocational, counseling, behavioral youth juvenile hall intake process. health, consideration of known history of trauma, and family strengths and needs. 7149 Kern Erwin Owen Camp PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Institutional Case Plan: 1625 Assessment and Case plan (1) A case plan shall be developed for each youth Standard Case Plan- Initial Institution held for at least 30 days or more and created within 40 days of admission. X After a youth has been detained for over 30 days a Juvenile Correction Officer III with complete a Case Plan Update before 40 days of the youth admission. (2) The institutional plan shall include, but not be 1625 Assessment and Case plan X limited to, written documentation that provides: Standard Case Plan- Initial Institution (A) objectives and time frame for the resolution 1625 Assessment and Case plan X of problems identified in the assessment; Standard Case Plan- Initial Institution (B) a plan for meeting the objectives that 1625 Assessment and Case plan includes a description of program resources X Standard Case Plan- Initial Institution needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting 1625 Assessment and Case plan the objectives, including periodic review and Standard Case Plan- Institutional Review discussion of the plan with the youth; X Case plans are reviewed at six (6) months intervals if the youth remains in custody. (4) a transition plan, the contents of which shall be 1625 Assessment and Case plan subject to existing resources, shall be developed X Standard Case Plan- Institution Transition for post dispositional youth in accordance with Review Section 1351; and, (5) in as much as possible and if appropriate, the 1625 Assessment and Case plan plan, including the transition plan, shall be Standard Case Plan- Institution Transition X developed with input from the family, Review supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK 1630 Counseling SERVICES Review of documentation provided, and The facility administrator shall develop and implement policy and procedure manual revealed written policies and procedures ensuring the availability compliance with this regulation. X of appropriate counseling and casework services for all The facility also does a weekly Special cases youth. Policies and procedures shall ensure: and ADA Accommodation meeting with medical, mental health, school, kitchen, and probation staff. (a) youth will receive assistance with needs or concerns X 1630 Counseling 2(b) that may arise; (b) youth will receive assistance in requesting contact 1630 Counseling 2(a) with parents, other supportive adults, attorney, X clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources X 1630 Counseling 2(f) to meet the youth’s needs. 7149 Kern Erwin Owen Camp PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE 1635 Use of Force The facility administrator, in cooperation with the Reviewed five (5) use of force reports in responsible physician, shall develop and implement which OC spray was utilized and five use of written policies and procedures for the use of force, force reports in which OC spray was not which may include chemical agents. Force shall never utilized. Review of documentation provided be applied as punishment, discipline, retaliation or revealed compliance with this regulation. treatment. X Review also revealed facility staff utilize a command call of ‘Get Down on the Ground” (a) At a minimum, each facility shall develop policies to youth when there is an imminent threat to and procedures which: the youth’s safety or the safety of others. Youth who fail to comply to the Get Down command call are then given multiple warning to comply prior to facility staff going hands-on or deploying their OC spray. (1) restricts the use of force to that which is deemed 1635 Use of Force – Introduction statement reasonable and necessary, as defined in Section X 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff 1635 Use of Force – Introduction statement including both physical and non-physical X options and define when those force options are Youth Behavior and Force Options 1-4 appropriate. (3) describe force options or techniques that are 1635 Use of Force – Introduction statement expressly prohibited by the facility. X Youth Behavior and Force Options (4) describe the requirements of staff to report any 1635 Use of Force – Introduction statement inappropriate use of force, and to take X Youth Behavior and Force Options affirmative action to immediately stop it. (5) define a standardized reporting format that 1635 Use of Force- Notification Procedures includes time period and procedure for It should be noted the facility conducts a documenting and reporting the use of force, debriefing on all use of force incidents. including reporting requirements of Attending those debriefing are all staff management and line staff and procedures for involved in the incident, a Duty Supervisor, reviewing and tracking use of force incidents by X and a member of the Administration team. supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system 1635 Use of Force- Notification Procedures for investigating unreasonable use of force. X Administration will track and review all situations involving the use of force and will determine: 1-5 7149 Kern Erwin Owen Camp PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures procedures required after use of force incidents X 2 and 3 for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on 1635 Use of Force- Factors to Determine the pregnant youth in accordance with Penal Code use of force options Section 6030(f) and Welfare and Institutions X With regards to pregnant youth and use of Code Section 222. force, refer to JH manual, section 1917: 1-7 (b) Facilities that authorize chemical agents as a force X 1635.1 Oleoresin Capsicum option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 1635.1 Oleoresin Capsicum- Policy chemical agents in the facility and the type, size X statement and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when 1635.1 Oleoresin Capsicum- Policy there is an imminent threat to the youth’s safety statement or the safety of others and only when de- X The policy of Kern County Probation escalation efforts have been unsuccessful or are Department includes the following not reasonably possible. guidelines: 1-2 (3) outline the facility’s approved methods and 1635.1 Oleoresin Capsicum- Policy timelines for decontamination from chemical statement agents. This shall include that youth who have The policy of Kern County Probation been exposed to chemical agents shall not be left Department includes the following unattended until that youth is fully guidelines: 8-10 decontaminated or is no longer suffering the X effects of the chemical agent. The facility staff clearly document their one on one supervision of a youth that has been exposed to OC spray until the youth disclose the are no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 1635 Use of Force- Notification Procedures procedures required after use of force incidents X 2 and 3 involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident 1635 Use of Force- Notification Procedures of use of chemical agents, including the reasons 1635.1 Oleoresin Capsicum- Reporting for which it was used, efforts to de-escalate X prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure 1635 Use of Force- Training which require that agencies provide initial and X regular training in use of force and chemical agents when appropriate that address: 7149 Kern Erwin Owen Camp PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) known medical and behavioral health 1635 Use of Force- Training X conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of 1635.1 Oleoresin Capsicum- Policy X application. statement (3) signs or symptoms that should result in 1635 Use of Force- Training X immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of X 1635 Use of Force- Legal Authority Use of Force. (5) physical training force options that may require X 1635 Use of Force- Training the use of perishable skills. (6) timelines the facility uses to define regular X 1635 Use of Force- Training training. 1358 USE OF PHYSICAL RESTRAINTS 1640 Use of Physical Restraints The facility administrator, in cooperation with the Reviewed ten (10) use of force reports from responsible physician and mental health director, shall the facility. Review of documentation develop and implement written policies and procedures X provided revealed compliance with this regulation. for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 1640 Use of Physical Restraints who present an immediate danger to themselves or Policy statement others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause X self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 1640 Use of Physical Restraints discipline, or as a substitute for treatment. The use of Policy statement restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through X affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 1640 Use of Physical Restraints handcuffs, shackles or other restraint devices when used Policy statement to restrain youth for movement or transportation within X the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7149 Kern Erwin Owen Camp PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the approval 1640 Use of Physical Restraints of the facility manager or designee. The facility manager Policy statement may delegate authority to place a youth in restraints to a X physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 1640 Use of Physical Restraints retention shall be secured as soon as possible, but no later X Procedure- Duty Supervisor 3c than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 1640 Use of Physical Restraints possible, but in no case longer than four hours from the X Procedure- Duty Supervisor 3b time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted 1640 Use of Physical Restraints to ensure that the restraints are properly employed, and Procedure- Duty Supervisor 3d to ensure the safety and well-being of the youth. X Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and 1640 Use of Physical Restraints procedures shall address: X Procedure (a) documentation of the circumstances leading to an 1640 Use of Physical Restraints application of restraints. X Procedure statement (b) known medical conditions that would 1640 Use of Physical Restraints contraindicate certain restraint devices and/or X Procedure statement techniques. (c) acceptable restraint devices. 1640 Use of Physical Restraints X Procedure statement (d) signs or symptoms which should result in 1640 Use of Physical Restraints immediate medical/mental health referral. X Procedure statement (e) availability of cardiopulmonary resuscitation 1640 Use of Physical Restraints equipment. X Procedure statement (f) protective housing of restrained youth. While in 1640 Use of Physical Restraints restraint devices, all youth shall be housed alone or X Procedure statement in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. 1640 Use of Physical Restraints X Procedure statement 7149 Kern Erwin Owen Camp PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) exercising of extremities. 1640 Use of Physical Restraints X Procedure statement 1358.5 USE OF RESTRAINT DEVICES FOR 1640.1 Use of Restraints Devices for MOVEMENT AND TRANSPORTATION WITHIN Movement and Transportation within the THE FACILITY. Facility The Facility Administrator, in cooperation with the Reviewed ten (10) use of force reports from responsible physician and behavioral/mental health X the facility. Review of documentation director, shall develop and implement written policies provided revealed compliance with this and procedures for the use of restraint devices when the regulation. Review also revealed the facility purpose is for movement or transportation within the staff are documenting the circumstances facility that shall include the following: leading to the application of restraints in their Special Incident Reports (SIR). (a) identification of acceptable restraint devices, staff 1640 Use of Physical Restraints approved to utilize restraint devices and the X Procedure statement required training. (b) the circumstances leading to the application of 1640.1 Use of Restraints Devices for restraints must be documented. Movement and Transportation within the X Facility Policy statement (c) an individual assessment of the need to apply 1640.1 Use of Restraints Devices for restraints for movement or transportation that Movement and Transportation within the includes consideration of less restrictive Facility X alternatives, consideration of a youth’s known Policy statement medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, 1640.1 Use of Restraints Devices for with a clearly defined expectation that restraint Movement and Transportation within the devices shall not be used for the purposes of X Facility discipline or retaliation. Policy statement (e) the use of restraints on pregnant youth is limited in 1640.1 Use of Restraints Devices for accordance with Penal Code Section6030(f) and Movement and Transportation within the Welfare and Institutions Code Section 222. X Facility Policy statement 7149 Kern Erwin Owen Camp PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. The balance of this regulation has been deemed (a) The facility administrator, and where applicable, in not applicable. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who X present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of X necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or X designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and X any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the X facility manager, or designee, every four hours; (5) provide for immediate medical assessment, X where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less X restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be X accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and X exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of X punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it X compromises the mental and physical health of the youth. 7149 Kern Erwin Owen Camp PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety X room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. X (2) consult with mental health or medical staff, X (3) develop an individualized plan that includes the X goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements X of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 1457 Searches The facility administrator shall develop and implement Review of policy and procedure manual written policies and procedures governing the search of revealed compliance with this regulation. All youth, the facility, and visitors. Policies and procedures X strip searches must be authorized by shall provide that: Administration prior to being performed. It should be noted the facility has not conducted a strip search this inspection cycle. (a) Searches shall be conducted to ensure the safety and 1457 Searches - Policy X security of the facility, public, visitors, youth, and staff. (b) Searches shall be conducted in a manner that 1457 Searches - Policy preserves the privacy and dignity of the person X being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 1457 Searches - Policy X searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be X 1457 Searches - Policy conducted by a medical professional. (e) Any youth held after a detention hearing shall only 1457 Searches be strip searched with prior approval of a supervisor Strip Searches when there is reasonable suspicion based on X specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 1457 Searches comply with Section 1352.5. X Strip Searches 7149 Kern Erwin Owen Camp PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Cross-gender pat-down searches and strip searches 1457 Searches are prohibited except in exigent circumstances or X Strip Searches when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 1650 Grievance – Youth The facility administrator shall develop and implement Review of documentation provided, and written policies and procedures whereby any youth may policy and procedure manual revealed appeal and have resolved grievances relating to any compliance with this regulation. condition of confinement, including but not limited to health care services, classification decisions, program X participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 1650 Grievance – Access X grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file 1650 Grievance – Youth- Policy Statement X the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate 1650 Grievance – Youth- staff level; X Grievance Procedure (d) provision for a prompt review and initial response 1650 Grievance – Youth- to grievances within three (3) business days, X Grievance Procedure grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain 1650 Grievance – Youth- his/her version of the grievance to a person not X Grievance Procedure directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by 1650 Grievance – Youth- the facility administrator to assist the youth. X Grievance Procedure (e) provision for a written response to the grievance 1650 Grievance – Youth- which includes the reasons for the decisions; X Grievance Procedure (f) a system which provides that any appeal of a 1650 Grievance – Youth- grievance shall be heard by a person not directly X Grievance Procedure involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten 1650 Grievance – Youth- (10) business days unless circumstances dictate a X Grievance Procedure longer time frame. The youth shall be notified of any delay; and, 7149 Kern Erwin Owen Camp PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) the policy shall provide multiple internal and 1650 Grievance – Youth- external methods to report sexual abuse and sexual X Grievance Procedure harassment. Whether or not associated with a grievance, concerns of 1650 Grievance – Youth- parents, guardians, staff or other parties shall be X Grievance Procedure addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 1655 Incident Reporting, Investigation and Report Writing A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or Reviewed multiple SIR’s from the facility. death of an employee, youth or other person(s) shall be X Review of documentation provided revealed maintained. Such written record shall be prepared by the compliance with this regulation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO The facility does not use force to collect COLLECT DNA SPECIMENS, SAMPLES, DNA specimens. The balance of this IMPRESSIONS regulation has been deemed not applicable. (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ X reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional X employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented X and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that X reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7149 Kern Erwin Owen Camp PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the X agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM 1705 Erwin Owen High School Program (a) School Programs School program evaluation completed by Joe Hammond and Marisa Gamboa of Fresno The County Board of Education shall provide for the County Superintendent of Schools on administration and operation of juvenile court December 14, 2021. schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology X practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7149 Kern Erwin Owen Camp PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements 1705 Erwin Owen High School Program – Policy Statement The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the X Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education 1705 Erwin Owen High School Program – program shall be free from discriminatory action. Policy Statement X Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1705 Erwin Owen High School Program – X Education Code and include, but not be limited to, Policy Statement courses required for high school graduation. (2) Information and preparation for the High School 1705 Erwin Owen High School Program – Equivalency Test as approved by the California X Procedure Statement Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education 1705 Erwin Owen High School Program – X and vocational opportunities. Policy Statement (4) Administration of the High School Equivalency Tests 1705 Erwin Owen High School Program – X as approved by the California Department of Procedure Statement Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth 1705 Erwin Owen High School Program – X who do not demonstrate sufficient progress towards Procedure Statement grade level standards. (6) The minimum school day shall be consistent with 1705 Erwin Owen High School Program – State Education Code Requirements for juvenile Procedure Statement court schools. The facility administrator, in conjunction with education staff, must ensure that X operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7149 Kern Erwin Owen Camp PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of 1705 Erwin Owen High School Program – classification, housing, security status, disciplinary Procedure Statement or separation status, including room confinement, except when providing education poses an X immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1705 Erwin Owen High School Program – Procedure Statement (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the X school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 1705 Erwin Owen High School Program – X decisions made by probation staff that may affect the Procedure Statement educational programming of students. (3) Except as otherwise provided by the State Education 1705 Erwin Owen High School Program – Code, expulsion/suspension from school shall be Procedure Statement imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set X forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1705 Erwin Owen High School Program – education staff will develop policies and procedures X Procedure Statement that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1705 Erwin Owen High School Program – Procedure Statement (1) State and federal laws and regulations shall be observed for all individuals with disabilities or X suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 1705 Erwin Owen High School Program – afforded an educational program that addresses their Procedure Statement X language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1705 Erwin Owen High School Program – Procedure Statement X (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: 7149 Kern Erwin Owen Camp PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) School progress/school history; 1705 Erwin Owen High School Program – X Procedure Statement (B) Home Language Survey and the results of the State 1705 Erwin Owen High School Program – X Test used for English language proficiency; Procedure Statement (C) Needs and services of special populations as defined 1705 Erwin Owen High School Program – X by the State Education Code, including but not Procedure Statement limited to, students with special needs. (D) Discipline problems. 1705 Erwin Owen High School Program – X Procedure Statement (2) Youth will be immediately enrolled in school. 1705 Erwin Owen High School Program – Educational staff shall conduct an assessment to Procedure Statement X determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1705 Erwin Owen High School Program – X education plan shall be developed for each youth Procedure Statement within five school days. (4) Upon enrollment, education staff shall comply with 1705 Erwin Owen High School Program – the State Education Code and request the youth's Procedure Statement records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment X scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1705 Erwin Owen High School Program – Procedure Statement X (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide 1705 Erwin Owen High School Program – appropriate credit (full or partial) for course work X Procedure Statement completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1705 Erwin Owen High School Program – Procedure Statement (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies X and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7149 Kern Erwin Owen Camp PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Post-Secondary Education Opportunities 1705 Erwin Owen High School Program – Procedure Statement (1) The school and facility administrator should, whenever possible, collaborate with local post- X secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND 1710 Programs, Recreation and Exercise EXERCISE. Review of documentation provided, and The facility administrator shall develop and implement policy and procedure manual revealed X written policies and procedures for programs, compliance with this regulation. recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for 1710 Programs, Recreation and Exercise programs, recreation, and exercise a minimum of three Procedure hours a day during the week and five hours a day each X Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 1710 Programs, Recreation and Exercise exercise may be suspended only upon a written finding Procedure X by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 1710 Programs, Recreation and Exercise X be posted in the living units. Procedure There will be a written annual review of the programs, Annual review completed by Michael Mata, recreation, and exercise by the responsible agency to Probation Division Director on 09/30/21. X ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the 1710 Programs, Recreation and Exercise opportunity for at least one hour of daily Programs programming to include, but not be limited to, Reviewed RAP Structured Programming for trauma focused, cognitive, evidence-based, best the months of March and April 2022 practice interventions that are culturally relevant and revealed compliance with this regulation. linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual X needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7149 Kern Erwin Owen Camp PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; 1710 Programs, Recreation and Exercise (2) Management of Stress and Trauma; Programs 1-18 (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; X (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the 1710.1 Institutional Music, Television and opportunity for at least one hour of daily access to Movie Policy unscheduled activities such as leisure reading, letter X writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the 1710 Programs, Recreation and Exercise X opportunity for at least one hour of large muscle Physical Conditioning Program activity each day. The administrator/manager may suspend, for a period not 1710 Programs, Recreation and Exercise to exceed 24 hours, access to recreation and programs. X Procedure The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 1715 Religious Program The facility administrator shall provide access to Review of daily schedule revealed youth can religious services and/or religious counseling at least participate in alternative programming once each week. Attendance shall be voluntary. A youth X during the scheduled religious program time. shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; 1715 Religious Program – Procedure X statement (b) availability of clergy; and, 1715 Religious Program – Procedure X statement (c) availability of religious diets. 1715 Religious Program – Procedure X statement 7149 Kern Erwin Owen Camp PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM 1720 Work program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth X shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING 1725 Visitation The facility administrator shall develop and implement written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing X in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to 1725 Visitation the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, X whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two 1725 Visitation hours per week. Visits may be supervised, but X conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 1725 Visitation minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. X Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 1725 Visitation X alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE 1730 Correspondence The facility administrator shall develop and implement X Interviews of youth and staff revealed written policies and procedures for correspondence compliance with this regulation. which provide that: 7149 Kern Erwin Owen Camp PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) there is no limitation on the volume of mail that youth 1730 Correspondence- Policy statement 1 X may send or receive; (b) youth may send two letters per week postage free; X 1730 Correspondence- Policy statement (c) youth may correspond confidentially with state and 1730 Correspondence- Policy statement 4 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized X facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described 1730 Correspondence- Policy statement 2 in (c), may be read by staff only when there is X reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1735 Telephone Access The administrator of each juvenile facility shall develop X Interviews of youth and staff revealed and implement written policies and procedures to compliance with this regulation. provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 1740 Access to Legal Services The facility administrator shall develop written X Interviews of youth and staff revealed procedures to ensure the right of youth to have access to compliance with this regulation. the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 1740 Access to Legal Services- Purpose 1 X attorneys and their authorized representatives; (b) provision for confidential consultation with 1740 Access to Legal Services- Purpose 2 X attorneys; and, (c) unlimited postage free, legal correspondence and 1740 Access to Legal Services- Purpose 3 X cost-free telephone access as appropriate. 1390 DISCIPLINE 1800 Discipline- Policy statement The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. X Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; X 1800 Discipline- Policy statement 1 (b) daily shower, access to drinking fountain, toilet and 1800 Discipline- Policy statement 2 X personal hygiene items, and clean clothing; (c) full nutrition; X 1800 Discipline- Policy statement 3 (d) contact with parent or attorney; X 1800 Discipline- Policy statement 4 (e) exercise; X 1800 Discipline- Policy statement 7 (f) medical services and counseling; X 1800 Discipline- Policy statement 6 (g) religious services; X 1800 Discipline- Policy statement 5 (h) clean and sanitary living conditions; X 1800 Discipline- Policy statement 8 7149 Kern Erwin Owen Camp PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) the right to send and receive mail; X 1800 Discipline- Policy statement 9 (j) education; and, X 1800 Discipline- Policy statement 10 (k) rehabilitative programming. X 1800 Discipline- Policy statement 11 The facility administrator shall establish rules of conduct 1800 Discipline- Policy statement and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and X affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS 1805 Discipline Process The facility administrator shall develop and implement X written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose 1805 Discipline Process X discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; X 1805 Discipline Process (c) definition of major and minor rule violations and 1805 Discipline Process X their consequences, and due process requirements; (d) trauma-informed approaches and positive behavior 1805 Discipline Process X interventions; (e) minor rule violations may be handled informally by 1805 Discipline Process- counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process 1810 Due process shall be documented and require the following: Reviewed five (5) Notification of Major Corrective Action (NOMCA) forms from the X facility. Review of policy and procedures and documentation revealed compliance with this regulation. (1) written notice of violation prior to a hearing; 1805 Discipline Process - Elements of due X process are as follows: 1 (2) accommodations provided to youth with 1805 Discipline Process - Elements of due disabilities, limited literacy, and English X process are as follows: 2 language learners; (3) hearing by a person who is not a party to the 1805 Discipline Process - Elements of due X incident; process are as follows: 3 (4) opportunity for the youth to be heard, present 1805 Discipline Process - Elements of due X evidence and testimony; process are as follows: 3 (5) provision for youth to be assisted by staff in the 1805 Discipline Process - Elements of due X hearing process; process are as follows: 5 (6) provision for administrative review. 1805 Discipline Process - Elements of due X process are as follows: 7 7149 Kern Erwin Owen Camp PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) violations that result in a removal from camp or 1805 Discipline Process commitment program, but not a return to court, will X follow the due process provisions in subsection (e) above. f 7149 Kern Erwin Owen Camp PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the X facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Violation X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person X in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Violation X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed Violation X in the facility in a manner that allows contact with minors. 7149 Kern Erwin Owen Camp PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7149 FACILITY NAME: Camp Erwin Owen FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1939-1950 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: 1984 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 21, 2022 Comments: No changes to the facility during the 2020/2022 inspection cycle. ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated X capacity based on floor space; 3. Provide access to water closets and wash basins at X a ratio of a 1:8; and 4. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Both dorms have medical exam rooms. Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 X unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; 2016/2018 inspection cycle mirrors were added to X the shower areas for better staff supervision. 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. X * Issues on this checklist are from the Pre-1998 Title 15, Sections 4272 (Juvenile Halls and Special Purpose Juvenile Halls) and 4323 (camps and ranches). 7149 Kern Erwin Owen Camp PHY 20-22 - 1 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass X or plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room doors are staggered, hallways are at least six feet X wide. SINGLE ROOMS (JH, SPJH & CAMP) Contain a minimum of 500 cubic feet of air space and 63 X cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) Contain a minimum of 800 cubic feet of airspace and 100 X square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) Contain a minimum of 400 cubic feet of airspace and 50 X square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, wash basin and toilet, unless a communication system or X procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) 2016/2018 inspection cycle mirrors were added to the shower areas for better staff supervision. The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches X off the floor; and, C. Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. 7149 Kern Erwin Owen Camp PHY 20-22 - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS B. There is a private room suitably equipped for conferences and interviews in each camp. X LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk level and, at night, there is a maximum illumination of two X foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Four classrooms, each approximately 720 square feet. Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a minimum of 28 square X feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) 2,123 square feet. There is a minimum of 15 square feet of space for each X person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of X more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with X a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. C. Lighting is adequate for security and evening recreational activities in camps. X STORAGE SPACE (JH, SPJH & CAMP) X A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity X storage equipment. 7149 Kern Erwin Owen Camp PHY 20-22 - 3 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling height of eight feet. X SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7149 Kern Erwin Owen Camp PHY 20-22 - 4 - J455 PHY Pre-98.dot (9/98) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7149 FACILITY: Camp Erwin Owen TYPE: Camp RC: 125 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: April 21, 2022 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Each Room FIXTURES* COMMENTS Unit Room Applicable # Total Size (L x W x H) or Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S Each room contains two 17' x 51' (867 sq. ft.) units Durant Dorm Pre-1998 2 30 60 60 17' x 51' with 15 beds. Dayroom Pre-1998 1 59'4" x 52' 6 5 6 2 17 3,085 sq. ft. Note: 2014/2016 inspection cycle – number of showers changed from 16 to 17 to reflect field conditions. 2016/2018 inspection cycle – mirrors were added in the shower areas for better staff supervision. Dayroom Pre-1998 19'9" x 19' 375 sq. ft. Baumeister Dorm Pre-1998 2 30 60 60 23'2" x 87'5" Two rooms, each 2,026-sq. ft. Dorm Pre-1998 1 5 5 5 20' x 20' Honor room. 400 sq. ft. (Irregular shape.) Dayroom Pre-1998 1 29'2" x 71'6" 2,086 sq. ft. Dayroom Pre-1998 1 30' x 41' 10 5 10 1 14 1,230 sq. ft. Dayroom Pre-1998 1 14'10" x 19'8" 292 sq. ft. Comments: No changes to the facility during the 2020/2022 inspection cycle. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7149 Kern Erwin Owen Camp LASE 20-22 - 1 - J460 LAS JUV.dot (9/98)