Kings County (2018-2020 inspection cycle)

August 17, 2020 Kelly Zuniga, Chief Probation Officer Kings County Probation Department 1424 Forum Drive Hanford, California 93230 KINGS COUNTY JUVENILE HALL AND CAMP PROGRAM 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Zuniga: On June 2, 2020, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2018/2020 Biennial Inspection of the Kings County Juvenile Hall and Camp Facility via a desk audit. To prepare for this inspection, a pre‐inspection briefing was held on April 19, 2019. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. Due to the coronavirus pandemic and the issuance of statewide and local shelter‐in‐place orders, BSCC staff were prohibited from traveling and unable to complete on‐site inspections from March 16 through June 30, 2020, the end of the 2018/2020 biennial inspection cycle. BSCC staff conducted virtual inspections via desk audit of all facilities originally scheduled for inspection during this time. Desk audits are comprised of a comprehensive review of all applicable policies and procedures and documentation (where available). BSCC staff intend to conduct comprehensive on‐site inspections of all local detention facilities as soon as travel restrictions are lifted. We reviewed your updated Policy and Procedures Manual1; all Local Inspections; annual reviews of Security and Emergency practices; and, documents and forms used by the agency. The documentation specific to your high-risk incidents were assessed to ensure compliance with regulation and policy. The BSCC inspection report consists of this transmittal letter and the attached Title 15 Procedures checklist. We are including the PHY and LASE for your information only; your staff indicated that there were no changes to the physical plant since the previous inspection. Compliance is indicated by policy and/or documentation review. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information used to determine compliance. 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures; nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7162+ Kings JH and Camp LTR 18-20 Chief Zuniga Kings P. 2 Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: County Building Inspection by agency designated by the Board of Supervisors; Fire authority having jurisdiction; Local health officer; County superintendent of schools; Juvenile Court; and, Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Operations We reviewed a sampling of incident reports, grievances, admission/classification documentation, separation/room confinement incident reports and disciplinary reports/findings to ensure compliance with newly implemented Title 15 Regulations and to ensure procedures and process were consistent. Although some documentation revealed minor issues with consistency in completion of forms, overall, the forms and practices have been improved through administrative audit to show a pattern and practice of compliance with both policies and Title 15. With the implementation of significant changes to Title 15 regulations this cycle, it is important to note the Kings County Probation Department worked diligently to create an improved policy and procedure manual, taking a great deal of time and effort to facilitate revisions to policy. The process to implement change and ensure staff were trained to policy and procedures as well as adapt to a treatment focused program was a difficult task and fared well within the organization. The value was determined in the reduction of high-risk incidents and the documentation of events by staff. The improved approach to providing programs and treatment was well documented in policy and procedures, as well as verified by daily operations, referral processes and schedules. Interventions and response to high risk situations seemed appropriate with our desk audit review. The process of discipline, due process, and grievances appeared fair. Incidents of separation and room confinement were consistent with policy. We look forward to being able to come on-site and interview the youth and staff regarding this new approach to operational audits and review, as well as the enhanced program components. Education The Kings County Office of Education (SCOE) provides education services to all youth in addition to facilitating post-secondary services for graduates. Youth in custody are provided 300 minutes of services each day and provided the opportunity for credit recovery through APEX, limited vocational education, services for ESL students, those with disabilities and transitional programs with the assistance of Transition Specialists. 7162+ Kings JH and Camp LTR 18-20 Chief Zuniga Kings P. 3 The Education Evaluation completed by the Madera County Superintendent of Schools revealed a coordinated system between probation staff and teachers, with a focus on success and integration as youth re-enter the community. The KCOE has a Career Exploration Program and assists youth with college registration for West Hills College and College of the Sequoias. All youth are assessed for admission to the classroom and release from the facility in monthly Multi-Disciplinary Team meetings to ensure appropriate services are provided both in and out of custody. This collaboration results in all youth being afforded individualized programs to assist in re-entry to continued educational opportunities. Programming The facility houses pre-adjudicated youth in detention and post dispositional youth in the Camp Program. Youth are provided a wide array of services offered through collaborative partnerships, outside volunteers and probation staff. Individualized case plans are completed for these youth with specific goals and objectives for their stay. All youth participate in activities that include social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. Structured programs include: ARISE, a program, that focuses on Anger Management, DBT; conflict resolution; Gang Prevention programs; Seeking Safety (female youth); Aggression Replacement Therapy; Truth about Drugs; Employment and DMV readiness as an Independent Living program; Art and Music Therapy; Gardening; and a variety of other recreational activities. Facility staff emphasize positive school, work, and unit behavior through a structured schedule and behavior modification strategy, which focuses on reinforcing performance-based expectations with consistent staff responses. This allows youth to understand expectations and the benefit of reinforcing positive behavior or consequences for negative behavior. Staff support this system of interventions so youth may learn from their mistakes. Our review of incident reports, case plans and grievances support the system of positive behavior and interventions the agency promotes. Title 15, CCR Minimum Standards During our visit, we offered technical assistance and made best-practice recommendations to your management team to assist or enhance operations for future compliance inspections, given the changes to regulations this cycle. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we find the Kings County Juvenile Hall and Camp program have as no issues of non-compliance with all Title 15 Regulations. There is no corrective action required. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 49 in Juvenile Hall and 16 for the Camp. 7162+ Kings JH and Camp LTR 18-20 Chief Zuniga Kings P. 4 Training The most recent Standards and Training for Corrections audit reports that the Kings County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. We are very impressed with the overall operation and administration of the Kings County Juvenile facilities. We would like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. This concludes our 2018-2020 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together, especially when we are able to conduct an on-site inspection in the coming 2020-2022 Inspection Cycle. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Kings County* Chair, Juvenile Justice Commission, Kings County* Chair, Board of Supervisors, Kings County* County Administrator, Kings County* Dan Luttrell, Deputy Chief Probation Officer - Kings County Probation Department Aderian Reed, Facility Manager – Kings County Juvenile Facilities *Copies of full inspection are available upon request and at BSCC.CA.GOV 7162+ Kings JH and Camp LTR 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7162 7163 FACILITY NAME: Kings County Juvenile Center FACILITY TYPE: JH/Camp PERSON(S) INTERVIEWED: Dan Luttrell, Deputy Chief Probation Officer; Aderian Reed, Facility Manager It is noted all contact was facilitated via Zoom, email or telephone, there were no in-person interviews or conversations. FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 2, 2020 NOTE: An “X” denotes compliance with regulation. Please refer to comments if a box is not marked. TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS Chapter 4101, Section I Program Inspections On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; ☒ ☒ ☐ 2018: October 25, 2018 2020: June 3, 2020 (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code ☒ ☒ ☐ April 24, 2019 Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; 2018: Environmental Health October 23, 2018 Medical/Mental Health November 13, 2018 ☒ ☒ ☐ Nutritional Health September 21, 2018 2019: Environmental Health October 30, 2019 Medical/Mental Health November 14, 2019 Nutritional Health November 25, 2019 (D) County superintendent of schools on the adequacy of educational services and facilities as required in ☒ ☒ ☐ 2018: August 20, 2018 Section 1370; 2019: May 22, 2019 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7162 + Kings JH Camp 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code ☒ ☒ ☐ 2018: April 20, 2018 2019: August 2, 2019 (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or ☒ ☒ ☐ 2018: April 23, 2018 Probation Commission as required by Section 240 of 2019: April 20, 2019 the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is The elements of this regulation are addressed determined by receipt of the Chief Probation Officer’s in a memorandum completed by Chief Probation Officer (CPO) Kelly Zuniga dated certification letter confirming that all elements of June 4, 2020. regulation are met. (a) Appointment ☒ ☒ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☒ ☐ CPO Letter Bullet #1 classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test CPO Letter Bullet #2 and evaluation for immunity to contagious illnesses ☒ ☒ ☐ of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board ☒ ☒ ☐ CPO Letter Bullet #4 pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in ☒ ☒ ☐ CPO Letter Bullet #3 accordance with Section 1031 et seq. of the Government Code. (5) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Chapter 4100, Section IX facility, shall have such clearance and qualifications ☒ ☒ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 7162 + Kings JH Camp 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS 1321 STAFFING Chapter 4112 Supervision of Youth Each juvenile facility shall: a) have an adequate number of personnel sufficient to carry out the overall facility operation and its Chapter 4112, Section I-E programming, to provide for safety and security of ☒ ☒ ☐ youth and staff, and meet established standards and regulations; b) ensure that no required services shall be denied because of insufficient numbers of staff on duty ☒ ☒ ☐ Chapter 4112, Section I-F absent exigent circumstances; c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; ☒ ☒ ☐ Chapter 4112, Section I-A d) have a clearly identified person on duty at all times who is responsible for operations and activities and ☒ ☒ ☐ Chapter 4112, Section I-A has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☒ ☐ Chapter 4112, Section I-B, 1 f) have sufficient food service personnel relative to the number and security of living units, including staff Chapter 4112, Section I-C qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☒ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building Chapter 4112, Section I-D maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☒ ☐ management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, 7162 + Kings JH Camp 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, Chapter 4112, Section I-E subject to temporary variations in staff assignments ☒ ☒ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ Chapter 4112, Section I-G, 1 awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ Chapter 4112, Section I-G, 2 youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 4112, Section I-G, 3 number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ Chapter 4112, Section I-G, 3 facility. (E) personnel with primary responsibility for other duties such as administration, supervision of Chapter 4112, Section I-D personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, 7162 + Kings JH Camp 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- ☐ ☒ ☐ Chapter 4112, Section I-G, 1 awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☒ ☐ Chapter 4112, Section I-G, 2 youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 4112, Section I-G, 3 number of youth in residence, unless arrangements ☐ ☒ ☐ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☒ ☐ Chapter 4112, Section I-G, 3 facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be Chapter 4112, Section I-G given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of Chapter 4112, Section I-D personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7162 + Kings JH Camp 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Chapter 4102, Section II Program Staff (a) Prior to assuming any responsibilities each youth Orientation supervision staff member shall be properly oriented to their duties, including: ☒ ☒ ☐ Part of youth supervision staff training includes an Orientation and Training Checklist to be completed by the Trainer and staff to verify competency for the material. (1) youth supervision duties; ☒ ☒ ☐ Chapter 4102, Section II-A, 2 and 9 (2) scope of decisions they shall make; ☒ ☒ ☐ Chapter 4102, Section II-A, 2 (3) the identity of their supervisor; ☒ ☒ ☐ Chapter 4102, Section II-A, 1 (4) the identity of persons who are responsible to them; ☒ ☒ ☐ Chapter 4102, Section II-A, 2 and 3 (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☒ ☐ Chapter 4102, Section II-A, 1 and 2 (6) ethical responsibilities. ☒ ☒ ☐ Chapter 4102, Section II-A, 12 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff ☒ ☒ ☐ member shall receive a minimum of 40 hours of facility-specific orientation, including: 7162 + Kings JH Camp 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (1) individual and group supervision techniques; ☒ ☒ ☐ Chapter 4102, Section III-A, 1 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☒ ☐ Chapter 4102, Section III-A, 31 provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☒ ☐ Chapter 4102, Section III-A, 29 (4) suicide prevention and response to suicide attempts ☒ ☒ ☐ Chapter 4102, Section III-A, 27 (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☒ ☐ Chapter 4102, Section III-A, 32 physical restraints; (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☒ ☐ Chapter 4102, Section III-A, 33 (7) procedures to follow in the event of emergencies; ☒ ☒ ☐ Chapter 4102, Section III-A, 16-17 (8) routine security measures, including facility perimeter and grounds; ☒ ☒ ☐ Chapter 4102, Section III-A, 14 (9) crisis intervention and mental health referrals to mental health services; ☒ ☒ ☐ Chapter 4102, Section III-A, 28 (10) documentation; and ☒ ☒ ☐ Chapter 4102, Section III-A, 26 and 30 7162 + Kings JH Camp 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (11) fire/life safety training ☒ ☒ ☐ Chapter 4102, Section III-A, 16 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Chapter 4102, Section I-A ⁋ 2 complete the requirements of the Juvenile ☒ ☒ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete ☒ ☒ ☐ Chapter 4102, Section I-A ⁋ 3 training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there Chapter 4118, Section I-A shall be at least one wide awake person on duty at all ☒ ☒ ☐ times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL All facility administrators shall develop, publish, and Chapter 4102, Section III-B, 4 implement a manual of written policies and procedures that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made A memorandum completed by DCPO available to all employees, reviewed by all employees, Leonard Bakker was completed on and shall be administratively reviewed at a minimum September 30, 2019, verifying the manual every two years, and updated, as necessary. Those was updated in 2019 to reflect regulation ☒ ☒ ☐ records relating to the standards and requirements set changes. Throughout the virtual desk audit forth in these regulations shall be accessible to the Board of policy and procedures the agency made on request. significant additions or modifications to the 2019 manual. Post audit, all policies were The manual shall include: reviewed and updated as necessary reflecting the amendments. The manual is maintained in both hard copy and electronically. (a) table of organization, including channels of communications and a description of job Chapter 4100, Section I Organization classifications; ☒ ☒ ☐ Structure 7162 + Kings JH Camp 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Chapter 4100, Section III Purpose and Juvenile Justice/Delinquency Prevention ☒ ☒ ☐ Responsibilities of the Juvenile Facility; Commission or Probation Committee, probation Section IV Ancillary Juvenile Center staff, school personnel and other agencies that are Programs involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☒ ☐ Chapter 4112, Section II-A (d) initial orientation and training program for employees; Chapter 4102, Section II Program Staff ☒ ☒ ☐ Orientation (e) initial orientation, including safety and security issues and anti-discrimination policies, for support Chapter 4102, Section II-B staff, contract employees, school, mental/behavioral ☒ ☒ ☐ health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: Chapter 4100, Section V Institution Record ☒ ☒ ☐ Keeping, Statistics and Communication and/or Correspondence (1) efficient operation of the juvenile facility; ☒ ☒ ☐ Chapter 4104, Section II (2) legal and proper care of youth; ☒ ☒ ☐ Chapter 4104, Section II-A (3) maintenance of individual youth's records; ☒ ☒ ☐ Chapter 4104, Section II-D (4) supply of information to the juvenile court and those authorized by the court or by the law; and, ☒ ☒ ☐ Chapter 4104, Section II-D, 1 7162 + Kings JH Camp 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (5) release of information regarding youth. ☒ ☒ ☐ Chapter 4104, Section II-D, 1-8 (g) ethical responsibilities; ☒ ☒ ☐ Chapter 4103, Section III (h) trauma-informed approaches; ☒ ☒ ☐ Chapter 4103, Section XIV-F (i) culturally responsive approaches; ☒ ☒ ☐ Chapter 4103, Section XIV-F (j) gender responsive approaches; ☒ ☒ ☐ Chapter 4103, Section XIV-F (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal Chapter 4103, Section XIV-E access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☒ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and ☒ ☒ ☐ Chapter 4119, Section IV-D, 10-b weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible Chapter 4108-C Medi-Cal Application youth; and, ☒ ☒ ☐ Transmittal Form 7162 + Kings JH Camp 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. Chapter 4130 PREA Policy The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☒ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN The facility administrator shall consult with the local fire Chapter 4118 Fire and Life Safety ☒ ☒ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☒ ☐ Chapter 4118, Section III Fire Plan b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection Chapter 4101, Section I-F record; Chapter 4118, Section II-A, 3 ☒ ☒ ☐ We reviewed the monthly fire and life safety inspections for the facility and found them responsive to the needs of the agency and informative for necessary fixes or repairs. c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); The last Fire Inspection was completed on ☒ ☒ ☐ April 24, 2019. d) an evacuation plan; Chapter 4118, Section III-A, 9 ☒ ☒ ☐ This section articulates procedures in the case of an evacuation. 7162 + Kings JH Camp 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; Chapter 4101, Section VII Safety Drills Chapter 4118, Section II-A, 5 ☒ ☒ ☐ The facility conducts monthly fire drills. We reviewed all drills in 2019 and found them informative as each drill includes an informational incident report documenting how the drill went and areas of concern. f) a written plan for the emergency housing of youth in the case of fire; and, Chapter 4118, Section III-A, 9-b ☒ ☒ ☐ Youth necessitating continued detention would be housed in adjacent counties. The CPO has facilitated agreements with Fresno, Kern, Madera and Tulare County. g) development of a fire suppression pre-plan in cooperation with the local fire department. Chapter 4118, Section II-A, 1 ☒ ☒ ☐ This pre-plan is with the Hanford Fire Department. 1326 SECURITY REVIEW Each facility administrator shall develop policies and Chapter 4101, Section I-G procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall include internal and external security, including, but not ☒ ☒ ☐ A Security Review memo was conducted by limited to, key control, equipment, and staff training. Facility Manager Aderian Reed on June 2, 2020, indicating compliance with regulation. 7162 + Kings JH Camp 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific Chapter 4117 Emergency Procedures policies and procedures for emergencies that shall include, but not be limited to: An Emergency Procedures memo was ☒ ☒ ☐ completed by Facility Manager Aderian Reed on June 3, 2020, outlining the procedures for the juvenile facility are current. (a) escape, disturbances, and the taking of hostages; Chapter 4117, Section I-E Escape; Chapter 4117, Section I-J Hostage; ☒ ☒ ☐ Chapter 4117, Section I-B and C Disturbances (b) civil disturbance, active shooter and terrorist attack; Chapter 4117, Section VI Civil Disturbances ☒ ☒ ☐ Chapter 4117, Section VII Active Shooter and Terrorist Attack (c) fire and natural disasters; Chapter 4117, Section I-G Fire ☒ ☒ ☐ Chapter 4117, Section I-I Earthquake (d) periodic testing of emergency equipment; ☒ ☒ ☐ Chapter 4117, Section II-C (e) emergency evacuation of the facility; and Chapter 4117, Section V-C Evacuation of ☒ ☒ ☐ Site 7162 + Kings JH Camp 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (f) a program to provide all youth supervision staff with an annual review of emergency procedures. Chapter 4117, Section I ⁋ 1 ☒ ☒ ☐ Requires training in emergency procedures periodically throughout the year. 1328 SAFETY CHECKS The facility administrator shall develop and implement Chapter 4112, Section I-G, 7 policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth We reviewed a sampling of safety check logs are asleep or when youth are in their rooms, confined in for all three units for two-week periods. The ☒ ☒ ☐ holding cells or confined to their bed in a dormitory. agency completes handwritten checks and Supervision is not replaced, but may be supplemented overall, the checks are timely and varied. by, an audio/visual electronic surveillance system We noted the records are inclusive of designed to detect overt, aggressive or assaultive activity, number of youths accounted for and behavior and to summon aid in emergencies. All safety general information as to what is going on in checks shall be documented with the actual time the the units. check is completed. 1329 SUICIDE PREVENTION PLAN The facility administrator, in collaboration with the Chapter 4109 Suicidal Behavior healthcare and behavioral/mental health administrators, shall plan and implement written policies and Chapter 4109, Section I-A procedures which delineate a Suicide Prevention Plan. The plan shall consider the needs of youth experiencing ☒ ☒ ☐ past or current trauma. Suicide prevention responses This section articulates the Intake Spillman shall be respectful and in the least invasive manner Assessment and Medical Assessments consistent with the level of suicide risk. The plan shall include gathering information on the youth’s include the following elements: statements, behaviors and history. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff ☒ ☒ ☐ Chapter 4102, Section III-A, 27 Orientation, and Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Precautionary Protocols Chapter 4109, Section III Intake (1) All youth shall be screened for risk of ☒ ☒ ☐ Classification suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake processes shall be trained in ☒ ☒ ☐ Chapter 4109, Section II-H screening youth for risk of suicide. 7162 + Kings JH Camp 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (3) All youth who have been identified during the intake screening process to be at risk of Chapter 4109, Section III-B Watch Status suicide shall be referred to ☒ ☒ ☐ behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☒ ☐ Chapter 4109, Section III-B-2 behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☒ ☐ Chapter 4109, Section III-B (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☒ ☐ Chapter 4109, Section III-B, 2 (e) Safety Interventions (1) Procedures to address intervention ☒ ☒ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration ☒ ☒ ☐ Chapter 4109, Section III-B, 1 B. Treatment strategies including trauma-informed approaches ☒ ☒ ☐ Chapter 4109, Section III-B, 1 (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit ☒ ☒ ☐ Chapter 4109, Section II General Overview suicidal behaviors. (f) Communication (1) The intake process shall include Chapter 4109, Section I-A, 3-k and l communication with the arresting officer ☒ ☒ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for ☒ ☒ ☐ Chapter 4109, Section III-B, 1 suicide with youth supervision, healthcare, and behavioral/mental health staff. 7162 + Kings JH Camp 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (g) Debriefing of Critical Incidents Related to Suicides or Attempts Chapter 4109, Section III-I (1) Process for administrative review of the ☒ ☒ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☒ ☐ Chapter 4109, Section III-K (3) Process for a debriefing event with affected youth. ☒ ☒ ☐ Chapter 4109, Section III-K (h) Documentation (1) Documentation processes shall be ☒ ☒ ☐ Chapter 4109, Section III-H Special Incident developed to ensure compliance with this Report regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, Chapter 4109, Section I-B, 5 services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☒ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ ☒ ☐ Chapter 4100, Section VII Reporting of notification on each legal action, pertaining to conditions Legal Actions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE Chapter 4109, Section IV Death and Serious DETAINED Illness/Injury (1) Death of a Youth. Chapter 4109 III Introduction (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental ☒ ☒ ☐ health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7162 + Kings JH Camp 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Chapter 4109, Section IV-L and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☒ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney Chapter 4109, Section IV-L, 2 and 3 General under Government Code Section 12525. A ☒ ☒ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar The facility is aware of this regulation. days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☒ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the Chapter 4109, Section IV-A, 1-5 health administrator, shall develop written policies Chapter 4123, Section XIII-A, 1-3 and procedures for the notification to necessary ☒ ☒ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis The agency provides notification for hospital and the youth’s attorney of record in the case of a admissions or other serious incidents of serious illness or injury of a youth. illness or injury to youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☒ ☐ Chapter 4112, Section VII Population Levels and profile survey reports to the Board within 10 and Overcrowding working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a Chapter 4112, Section VII-B, 1 juvenile facility exceeds its rated capacity for more than ☒ ☒ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7162 + Kings JH Camp 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES The facility administrator shall develop and implement Chapter 4108, Section IV-A New Admission written policies and procedures for admittance of youth Unit Processing that emphasize respectful and humane engagement with youth, and reflect that the admission process may be traumatic to youth who may have already experienced We reviewed intake documents and forms. trauma. Policies shall be trauma-informed, culturally Each provided a specific tool or guide for relevant, and responsive to the language and literacy ☒ ☒ ☐ staff and agency personnel to assure youth needs of youth. In addition to the requirements of are treated fairly, respectfully and with Sections 1324 and 1430 of these regulations: significant information for appropriate detention decisions and/or unit placement. The agency has an Intake Checklist prompting staff to ensure all elements of booking are completed. (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☒ ☐ Chapter 4108, Section IV-A, 1 of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☒ ☐ Chapter 4108, Section IV-A, 2 (3) Documented secure storage of personal belongings; ☒ ☒ ☐ Chapter 4108, Section IV-A, 3 (4) Offer of food upon arrival; ☒ ☒ ☐ Chapter 4108, Section IV-A, 4 (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☒ ☐ Chapter 4108, Section IV-A, 5 disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, ☒ ☒ ☐ Chapter 4108, Section IV-A, 5 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are Chapter 4108, Section IV-A, 7 suspected of or identified as having a ☒ ☒ ☐ developmental disability, pursuant to Section 1413; and, 7162 + Kings JH Camp 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (8) Procedures consistent with Section 1352.5. ☒ ☒ ☐ Chapter 4108, Section IV-A, 6 (b) juvenile hall administrators shall establish written criteria for detention that considers the least ☒ ☒ ☐ Chapter 4108, Section IV-A, 8 restrictive environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures Chapter 4108, Section IV-A, 9 that advise the youth of the estimated length of ☒ ☒ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated ☒ ☒ ☐ Chapter 4108, Section IV-A, 9 length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE Chapter 4108, Section IV-A, 6 The facility administrator shall develop and implement written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require The agency completes a Victim ☒ ☒ ☐ facility staff to assess each youth within 72 hours of Vulnerability Assessment at intake, admission based on the following information: responding to any areas of concern, as well as necessary referrals to agency partners and classification/safety decisions. (a) Prior sexual victimization or abusiveness; ☒ ☒ ☐ Chapter 4108, Section IV-A, 6-a (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, Chapter 4108, Section IV-A, 6-b transgender, queer or intersex, and whether the ☒ ☒ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☒ ☐ Chapter 4108, Section IV-A, 6-a 7162 + Kings JH Camp 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (d) Age; ☒ ☒ ☐ Chapter 4108, Section IV-A, 6-a (e) Level of emotional and cognitive development; ☒ ☒ ☐ Chapter 4108, Section IV-A, 6-c (f) Physical size and stature; ☒ ☒ ☐ Chapter 4108, Section IV-A, 6-c (g) Mental illness or mental disabilities; ☒ ☒ ☐ Chapter 4108, Section IV-A, 6-d (h) Intellectual or developmental disabilities; ☒ ☒ ☐ Chapter 4108, Section IV-A, 6-d (i) Physical disabilities; ☒ ☒ ☐ Chapter 4108, Section IV-A, 6-e (j) The youth’s perception of vulnerability; and, ☒ ☒ ☐ Chapter 4108, Section IV-A, 6-e (k) Any other specific information about the individual youth that may indicate heightened Chapter 4108, Section IV-A, 6-e needs for supervision, additional safety ☒ ☒ ☐ precautions, or separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Chapter 4108, Section IV-A process, medical and behavioral health screenings; ☒ ☒ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7162 + Kings JH Camp 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS The facility administrator shall implement appropriate controls on the dissemination of information within the Chapter 4108, Section IV-11 facility relative to responses received pursuant to this ☒ ☒ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES The facility administrator shall develop and implement ☒ ☒ ☐ Chapter 4108, Section VI Release written policies and procedures for release of youth Procedures from custody which provide for: (a) verification of identity/release papers; ☒ ☒ ☐ Chapter 4108, Section VI-B (b) return of personal clothing and valuables; ☒ ☒ ☐ Chapter 4108, Section VI-B, 8-a and 9 (c) notification to the youth's parents or guardian; ☒ ☒ ☐ Chapter 4108, Section VI-B, 5 (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☒ ☐ Chapter 4108, Section VI-B, 7 regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☒ ☐ Chapter 4108, Section VI-B, 5 (f) notification of facility mental health personnel. ☒ ☒ ☐ Chapter 4108, Section VI-B, 7 7162 + Kings JH Camp 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement policies and procedures for post-disposition youth to Chapter 4108, Section VI-B, 7-a Medical coordinate the provision of transitional and reentry and Behavior Health services including, but not limited to, medical and behavioral health, education, probation supervision and ☒ ☒ ☐ Chapter 4108, Section VI-B, 12 community-based services. Chapter 4132, Section IV-B Re-Entry Case Conferencing The facility administrator shall develop and implement written policies and procedures for the furlough of ☐ ☐ ☒ The facility does not furlough youth. youth from custody. 1352 CLASSIFICATION The facility administrator shall develop and implement Chapter 4110 Classification written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. We reviewed completed documents used for classification decisions at admission and Such procedures shall: ☒ ☒ ☐ throughout a youths stay. The agency uses and considers many factors in making a decision on classification noted by their Maximum-Security Unit designation. Youth in this unit are evaluated routinely to assess the need for continued placement. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the Chapter 4110, Section I-B, 1 and 2 appropriate, least restrictive housing and program ☒ ☒ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; ☒ ☒ ☐ Chapter 4110, Section I-B, 1 and 2 (c) provide that a youth shall be classified upon admittance to the facility; classification factors Chapter 4110, Section I-A, 1-15 shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☒ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; 7162 + Kings JH Camp 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, including provisions that consider the level of ☒ ☒ ☐ Chapter 4110, Section I ⁋ 1 supervision and the youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth from the general population or assign youth to a Chapter 4110, Section I ⁋ 2 single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☒ ☐ Chapter 4110, Section I ⁋ 2 identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies Chapter 4108, Section IV-A, 10 (Admission) ☒ ☒ ☐ and procedures ensuring respectful and equitable Chapter 4110, Section II Transgender and treatment of transgender and intersex youth. The Intersex Youth policies shall provide that: (a) Facility staff shall respect every youth’s gender identity, and shall refer to the youth by the youth’s Chapter 4108, Section IV-A, 10-a preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☒ ☐ Chapter 4110, Section II-A use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☒ ☐ Chapter 4108, Section IV-A, 10-b identity, and shall provide youth with the institution’s clothing and undergarments consistent Chapter 4110, Section II-B with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs, and promotes Chapter 4108, Section IV-A, 10-c their safety and well-being. Staff may not automatically house youth according to their Chapter 4110, Section II-C external anatomy, and shall document the reasons ☒ ☒ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7162 + Kings JH Camp 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☒ ☐ Chapter 4108, Section IV-A, 10-d behavioral health providers qualified to provide care and treatment to transgender and intersex Chapter 4110, Section II-D youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical Chapter 4110, Section II-E plant, facility staff shall make every effort to ensure ☒ ☒ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Chapter 4110, Section II-F anatomical sex. Whenever feasible, the facility shall ☒ ☒ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION The facility administrator shall develop and implement Chapter 1408, Section V Youth Orientation, written policies and procedures to orient a youth prior Rights and Juvenile Facility Rules to placement in a living area. Both written and verbal information shall be provided and supplemented with video orientation if feasible. Provision shall be made to Youth are provided a Youth Handbook at ☒ ☒ ☐ provide accessible orientation information to all admission. If they are unable to read the detained youth including those with disabilities, limited handbook, staff read to them or interpret for literacy, or English language learners. Orientation shall them. The youth signs an acknowledgement include information that addresses: of the Orientation and the form is kept in the youth’s file. (a) facility rules including contraband and searches and disciplinary procedures; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-a (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Chapter 4108, Section V-A, 1-b incentives that youth will receive for complying ☒ ☒ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual ☒ ☒ ☐ Chapter 4108, Section V-A, 1-c harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-d 7162 + Kings JH Camp 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be Chapter 4108, Section V-A, 1-e free of retaliation for reporting a grievance, and the ☒ ☒ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court process; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-f (g) access to routine and emergency health and mental health care; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-g (h) access to education, religious services, and recreational activities; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-h (i) housing assignments; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-i (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☒ ☐ Chapter 4108, Section V-A, 1-j (k) rules and access to correspondence, visits and telephone use; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-k (l) availability of reading materials, programming, and other activities; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-l (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-m (n) immigration legal services; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-n 7162 + Kings JH Camp 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (o) emergencies including evacuation procedures; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-o (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and ☒ ☒ ☐ Chapter 4108, Section V-A, 1-p harassment by other youth and staff; (q) availability of services and programs in a language other than English if appropriate; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-q (r) the process for requesting different housing, education, programming and work assignments; ☒ ☒ ☐ Chapter 4108, Section V-A, 1-r (s) a process for which parents/guardians receive information regarding the youth’s stay in the Chapter 4108, Section V-A, 1-s facility that at a minimum includes answers to ☒ ☒ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☒ ☐ Chapter 4108, Section V-A, 1-t 1354 SEPARATION The facility administrator shall develop and implement Chapter 4121, Section X Separation written policies and procedures that address: ☒ ☒ ☐ The agency has a system of documentation for youth that are separated from the group for any reason. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health Chapter 4121, Section X-A Medical conditions, assaultive behavior, disciplinary consequences and protective custody. Chapter 4121, Section X-B Close Watch ☒ ☒ ☐ Chapter 4121, Section X-C Self Separation Chapter 4121, Section X-D Discipline Separation 7162 + Kings JH Camp 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (b) consideration of positive youth development and trauma-informed care. ☒ ☒ ☐ Chapter 4121, Section X (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☒ ☐ Chapter 4121, Section X necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☒ ☐ Chapter 4121, Section X-D (e) when separation results in room confinement, the separation shall occur in accordance with Welfare ☒ ☒ ☐ Chapter 4121, Section VIII and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation ☒ ☒ ☐ Chapter 4121, Section X-D, 1 and 2 remains necessary. 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and Chapter 4121, Section VIII Room implement written policies and procedures Confinement (RC) addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in We reviewed a sampling of RC incidents, room confinement shall be accomplished in ☒ ☒ ☐ noting the information was detailed and accordance with the following guidelines: included behaviors leading up to the youth being placed in their room. Safety checks are electronically recorded in the incident report through the Spillman system and behaviors observed are documented. (1) Room confinement shall not be used before other, less restrictive, options have been Chapter 4121, Section VIII II-A Guidelines attempted and exhausted, unless attempting ☒ ☒ ☐ for Room Confinement those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☒ ☐ Chapter 4121, Section VIII II-B convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☒ ☐ Chapter 4121, Section VIII II-C physical health of the youth. 7162 + Kings JH Camp 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☒ ☐ Chapter 4121, Section VIII III Use of Room confinement for a period of four hours, staff shall Confinement do one or more of the following: (1) Return the youth to general population. ☒ ☒ ☐ Chapter 4121, Section VIII III-A, 1 (2) Consult with mental health or medical staff. ☒ ☒ ☐ Chapter 4121, Section VIII III-A, 2 (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☒ ☐ Chapter 4121, Section VIII III-A, 3 reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☒ ☐ Chapter 4121, Section VIII III-B (A) Document the reasons for room confinement and the basis for the Chapter 4121, Section VIII III-B, 3 extension, the date and time the youth was ☒ ☒ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met ☒ ☒ ☐ Chapter 4121, Section VIII III-B, 4 in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her ☒ ☒ ☐ Chapter 4121, Section VIII III-B, 2 designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☒ ☐ Chapter 4121, Section VIII I-A, 3 and 4 youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☒ ☐ Chapter 4121, Section VIII I-A, 2 7162 + Kings JH Camp 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☒ ☐ additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural Chapter 4121, Section VIII I-A, 6 disaster or facility-wide threat that poses an ☒ ☒ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat Chapter 4121, Section VIII I-A, 5 and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☒ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Chapter 4132 Institution Assessment and The facility administrator shall develop and implement Case Plan written policies and procedures for assessment and case planning. We reviewed several case plans and found ☒ ☒ ☐ them to be responsive to the youths identified criminogenic needs. Staff articulate a plan and establish a manner to meet it, including transitional services upon release to specific programs. 7162 + Kings JH Camp 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (a) Assessment: The assessment is based on information collected Chapter 4132, Section II-A and C during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☒ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth ☒ ☒ ☐ Chapter 4132, Section II-A held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: Chapter 4132, Section IV-A Initial Case ☒ ☒ ☐ Conferencing (A) objectives and time frame for the resolution of problems identified in the assessment; ☐ ☒ ☒ Chapter 4132, Section III-A (B) a plan for meeting the objectives that includes a description of program resources ☒ ☒ ☐ Chapter 4132, Section III-A needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and ☒ ☒ ☐ Chapter 4132, Section III-B discussion of the plan with the youth; (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed ☒ ☒ ☐ Chapter 4132, Section III-D for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be Chapter 4132, Section III-C developed with input from the family, ☒ ☒ ☐ supportive adults, youth, and Regional Center Chapter 4132, Section IV-B Re-Entry Case for the Developmentally Disabled. Conferencing 7162 + Kings JH Camp 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK SERVICES Chapter 4102, Section IV The facility administrator shall develop and implement written policies and procedures ensuring the availability of appropriate counseling and casework services for all ☒ ☒ ☐ Youth are assigned a JCO within 72 hours of youth. Policies and procedures shall ensure: admission. The JCO will meet and document contact one time per week, noting any behaviors or needs prompting action. (a) youth will receive assistance with needs or concerns that may arise; ☒ ☒ ☐ Chapter 4102, Section IV-A, 2-a (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☒ ☐ Chapter 4102, Section IV-A, 2-a clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☒ ☐ Chapter 4102, Section IV-A, 2-b 7162 + Kings JH Camp 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the Chapter 4119 Use of Force (UF) responsible physician, shall develop and implement Chapter 4119, Section II-C, 4 written policies and procedures for the use of force, which may include chemical agents. Force shall never be applied as punishment, discipline, retaliation or We reviewed a sampling of UF Incident treatment. reports from 2019. Staff documentation was (a) At a minimum, each facility shall develop policies clear and consistently outlined why force and procedures which: was used and the attempts to stop the behavior with verbal commands. In total, the facility had 63 incidents, with the ☒ ☒ ☐ majority being youth on youth assault. Five incidents resulted in staff injury and four youth were injured during the assault. The agency tracks location and time of incidents, noting 26 of the incidents occur just prior to evening program. This data has resulted in a change in the way youth enter evening programming and it is noted UF incidents have gone down in 2020. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☒ ☐ Chapter 4119, Section II-A 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical Chapter 4119, Section III-G, 1 through 7 ☒ ☒ ☐ options and define when those force options are appropriate. (3) describe force options or techniques that are expressly prohibited by the facility. ☒ ☒ ☐ Chapter 4119, Section III-H (4) describe the requirements of staff to report any inappropriate use of force, and to take ☒ ☒ ☐ Chapter 4119, Section II-C, 5-a affirmative action to immediately stop it. 7162 + Kings JH Camp 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that includes time period and procedure for Chapter 4119, Section IV-E Documentation documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☒ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. Chapter 4119, Section VI Use of Force Review Board ☒ ☒ ☐ The agency meets to review UF incidents monthly to ensure policy is followed. (7) define the role, notification, and follow-up procedures required after use of force incidents Chapter 4119, Section IV-F, 1 Medical and for medical, mental health staff and parents or Mental Health Notification legal guardians. ☒ ☒ ☐ Chapter 4119, Section IV-F, 4 Parent or Legal Guardian (8) describe the limitations of use of force on Chapter 4119, Section II UF on Pregnant pregnant youth in accordance with Penal Code Youth Section 6030(f) and Welfare and Institutions Chapter 4119, Section IV-D, 7 OC on Code Section 222. ☒ ☒ ☐ Pregnant Youth (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: ☒ ☒ ☐ Chapter 4119, Section IV-D 7162 + Kings JH Camp 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size Chapter 4119, Section IV-D and the approved method of deployment for those chemical agents. ☒ ☒ ☐ The facility allows staff trained pursuant to PC 12403 to carry OC Spray. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☒ ☒ ☐ Chapter 4119, Section IV-D, 8 and 9 or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical Chapter 4119, Section IV-D, 12-a through g agents. This shall include that youth who have ☒ ☒ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents Chapter 4119, Section IV-F, 1 Medical and involving chemical agents for medical, mental Mental Health health staff and parents or legal guardians. ☒ ☒ ☐ Chapter 4119, Section IV-F, 2 Parents or Legal Guardians (5) provide for the documentation of each incident of use of chemical agents, including the reasons Chapter 4119, Section IV-E, 1 for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☒ ☒ ☐ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and ☒ ☒ ☐ Chapter 4119, Section II-C, 6 Training regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health ☒ ☒ ☐ conditions that would contraindicate certain Chapter 4119, Section II-C, 6-d types of force; 7162 + Kings JH Camp 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (2) acceptable chemical agents and the methods of application. Chapter 4119, Section II-D, 6-c ☒ ☒ ☐ Chapter 4102, Section III-A, 32 (3) signs or symptoms that should result in ☒ ☒ ☐ immediate referral to medical or behavioral Chapter 4119, Section II-C, 6-d health. (4) instruction on the Constitutional Limitations of Use of Force. Chapter 4119, Section II-D, 6-e ☒ ☒ ☐ Chapter 4102, Section III-A, 32 (5) physical training force options that may require the use of perishable skills. Chapter 4119, Section II-D, 6-e, 1 Chapter 4102, Section III-A, 32 ☒ ☒ ☐ These sections articulate de-escalation techniques. (6) timelines the facility uses to define regular training. ☒ ☒ ☐ Chapter 4119, Section II-D, 6-e 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the Chapter 4120 Use of Restraints (UR) responsible physician and mental health director, shall develop and implement written policies and procedures ☒ ☒ ☐ for the use of restraint devices. Restraint devices The WRAP has been used two times from include any devices which immobilize a youth's July 2019 to June 30, 2020. The incidents involved the same youth and upon review extremities and/or prevent the youth from being met all Title 15 and policy requirements. ambulatory. Physical restraints may be used only for those youth who present an immediate danger to themselves or Chapter 4120, Section I Introduction others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☒ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7162 + Kings JH Camp 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Chapter 4120, Section I-B restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through Chapter 4120, Section I ⁋ 3 affixing of hands and feet together behind the back ☒ ☒ ☐ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Chapter 4120, Section VIII to restrain youth for movement or transportation within ☒ ☒ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Chapter 4120, Section I-C may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of ☒ ☒ ☐ This policy allows for the Lead Officer, every hour. Director or Juvenile Corrections Manager to authorize continued retention. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later Chapter 4120, Section IV-A Medical than two hours from the time of placement. The youth ☒ ☒ ☐ Assistance shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the ☒ ☒ ☐ Chapter 4120, Section III-A Mental Health time of placement, to assess the need for mental health Assistance treatment. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Chapter 4120, Section II-F to ensure the safety and well-being of the youth. ☒ ☒ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: 7162 + Kings JH Camp 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (a) documentation of the circumstances leading to an application of restraints. ☒ ☒ ☐ Chapter 4120, Section V Documentation (b) known medical conditions that would contraindicate certain restraint devices and/or ☒ ☒ ☐ Chapter 4120, Section II-C techniques. (c) acceptable restraint devices. Chapter 4120, Section I-E ☒ ☒ ☐ The facility has access to handcuffs, waist chains, leg restraints, the WRAP and a Protective Shield. (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☒ ☐ Chapter 4120, Section III-B, 3 (e) availability of cardiopulmonary resuscitation equipment. ☒ ☒ ☐ Chapter 4120, Section II-H (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or Chapter 4120, Section II-M in a specified housing area for restrained youth ☒ ☒ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☒ ☐ Chapter 4120, Section II-I and J (h) exercising of extremities. ☒ ☒ ☐ Chapter 4120, Section II-K 7162 + Kings JH Camp 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Chapter 4120, Section VIII Restraint THE FACILITY. Devices for Movement and Transportation The Facility Administrator, in cooperation with the within the Facility responsible physician and behavioral/mental health ☒ ☒ ☐ director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the Chapter 4120, Section VIII-A, 1 required training. ☒ ☒ ☐ The only devices used for movement and transportation are handcuffs and leg restraints. (b) the circumstances leading to the application of restraints must be documented. ☒ ☒ ☐ Chapter 4120, Section VIII-A, 2 (c) an individual assessment of the need to apply restraints for movement or transportation that Chapter 4120, Section VIII-A, 3 includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☒ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☒ ☐ Chapter 4120, Section VIII-A devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and ☒ ☒ ☐ Chapter 4120, Section VIII-A, 4 Welfare and Institutions Code Section 222. 7162 + Kings JH Camp 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in The facility does not have a safety room. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. 7162 + Kings JH Camp 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement Chapter 4111 Search Policy, Definitions and written policies and procedures governing the search of Procedures youth, the facility, and visitors. Policies and procedures shall provide that: ☒ ☒ ☐ It is noted the facility has a Strip Search Authorization Checklist which guides staff in all aspects of articulating reasonable suspicion and obtaining appropriate authorizations. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Chapter 4111, Section IV Types of Youth staff. Searches Chapter 4111, Section VII Room Searches ☒ ☒ ☐ Chapter 4111, Section VIII Facility Searches Chapter 4111, Section IX Visitor Searches 7162 + Kings JH Camp 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person Chapter 4111, Section I-A being searched, and shall not be conducted for ☒ ☒ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section Chapter 4111, Section V-A, 2 Strip Searches 4030. Chapter 4111, Section IV-D Physical Body Cavity Searches (Require Warrant) ☒ ☒ ☐ The agency does not do visual body cavity searches. (d) Physical body cavity searches shall only be conducted by a medical professional. Chapter 4111, Section IV-D Physical Body ☒ ☒ ☐ Cavity Searches (Require Warrant) (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor Chapter 4111, Section V-A, 2 Strip Searches when there is reasonable suspicion based on ☒ ☒ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. ☒ ☒ ☐ Chapter 4110, Section II-F (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or Chapter 4111, Section IV-B, 2 Post when conducted by a medical professional. Such Admission Pat Search searches must be justified and documented in writing. Chapter 4111, Section V-C, 4 Strip Searches ☒ ☒ ☐ Staff must be of same gender according to this policy. 7162 + Kings JH Camp 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement Chapter 4122 Youth Grievance Process written policies and procedures whereby any youth may Chapter 4122, Section I-A Grievance appeal and have resolved grievances relating to any Protocol condition of confinement, including but not limited to health care services, classification decisions, program participation, telephone, mail or visiting procedures, We reviewed a sampling of grievances from food, clothing, bedding, mistreatment, harassment or 2019 and found the process and form violations of the nondiscrimination policy. There shall ☒ ☒ ☐ compliant with policy and regulation. The be no time limit on filing grievances. Policies and responses by staff and administration were procedures shall include provisions whereby the facility fair. We did note there were 337 grievances manager ensures: filed in 2019, however, youth were grieving their discipline due process in approximately half of the grievances filed. The agency has a comprehensive due process form which has reduced the number of grievances filed. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☒ ☐ Chapter 4122, Section I-A, 1 to have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☒ ☐ Chapter 4122, Section I-B supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☒ ☐ Chapter 4122, Section I-A, 1-a (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☒ ☐ Chapter 4122, Section I-A, 1-a grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☒ ☐ Chapter 4122, Section I-A, 1-a directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☒ ☐ Chapter 4122, Section I-A 7162 + Kings JH Camp 18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☒ ☐ Chapter 4122, Section I-A, 1-e (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☒ ☐ Chapter 4122, Section I-A, 1-a involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☒ ☐ Chapter 4122, Section I-A, 1-d longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual ☒ ☒ ☐ Chapter 4130 harassment. Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be Chapter 4121, Section IX Citizen’s addressed and documented in accordance with written ☒ ☒ ☐ Complaint Procedure policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical Chapter 4104, Section III-A and IV harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☒ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, Chapter 4119, Section V IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections The agency will advise the youth of the legal personnel including peace officers, may employ ☒ ☒ ☐ requirements and attempt to solicit reasonable force to collect blood specimens, saliva cooperation by staff or behavior health samples, and thumb or palm print impressions from intervention; however, if the youth refuses, individuals who are required to provide such he or she is returned to Court. The agency samples, specimens or impressions pursuant to does not use force to collect a DNA sample. Penal Code Section 296 and who refuse following written or oral request. 7162 + Kings JH Camp 18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that Chapter 4119, Section V an objective, trained and competent correctional ☒ ☒ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to Chapter 4119, Section V-A secure voluntary compliance shall be documented ☒ ☒ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. Chapter 4119, Section V-B The authorization shall include information that ☒ ☒ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Chapter 4119, Section V-C Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☒ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7162 + Kings JH Camp 18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM (a) School Programs Chapter 4115 Education Programs The County Board of Education shall provide for the Chapter 4115, Section I administration and operation of juvenile court Chapter 4115, Section I, I schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall The Kings County Office of Education develop and implement written policy and operates the J. C. Montgomery School at the procedures to ensure communication and facility. coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology ☒ ☒ ☐ practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements The facility school program shall comply with the Chapter 4115, Section I-A State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☒ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7162 + Kings JH Camp 18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education program shall be free from discriminatory action. Chapter 4115, Section 1 ⁋ 1 Staff shall refer to transgender, intersex and gender- ☒ ☒ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited to, ☒ ☒ ☐ Chapter 4115, Section I-A, 1-a courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☒ ☐ Chapter 4115, Section I-A, 1-b Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☒ ☐ Chapter 4115, Section I-A, 1-c (4) Administration of the High School Equivalency Tests as approved by the California Department of ☒ ☒ ☐ Chapter 4115, Section I-A, 1-d Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards ☒ ☒ ☐ Chapter 4115, Section I-A, 1-e grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile Chapter 4115, Section I-A, 1 court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time ☒ ☒ ☐ Policy requires 240 minutes of instruction; afforded for the minimum instructional day. however, the agency averages 300 minutes Absences, time out of class or educational daily. instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary Chapter 4115, Section I-A, 4 or separation status, including room confinement, except when providing education poses an ☒ ☒ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). 7162 + Kings JH Camp 18-20 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (c) School Discipline (1) Positive behavior management will be implemented Chapter 4115, Section I-A, 2 to reduce the need for disciplinary action in the ☒ ☒ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect the ☒ ☒ ☐ Chapter 4115, Section I-A, 2 educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school shall be Chapter 4115, Section I-A, 3 imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☒ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures ☒ ☒ ☐ Chapter 4115, Section I-A, 2 that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Chapter 4115, Section I-A, 4 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☒ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their ☒ ☒ ☐ Chapter 4115, Section I-A, 4 language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission ☒ ☒ ☐ Chapter 4115, Section I-A, 5 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☒ ☐ Chapter 4115, Section I-A, 5-a 7162 + Kings JH Camp 18-20 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (B) Home Language Survey and the results of the State Test used for English language proficiency; ☒ ☒ ☐ Chapter 4115, Section I-A, 5-b (C) Needs and services of special populations as defined by the State Education Code, including but not ☒ ☒ ☐ Chapter 4115, Section I-A, 5-c limited to, students with special needs. (D) Discipline problems. ☒ ☒ ☐ Chapter 4115, Section I-A, 5-d (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☒ ☐ Chapter 4115, Section I-A, 6 determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☒ ☐ Chapter 4115, Section I-A, 7 within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's Chapter 4115, Section I-A, 8 records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☒ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting ☒ ☒ ☐ Chapter 4115, Section I-A, 9 (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course work ☒ ☒ ☐ Chapter 4115, Section I-A, 10 completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Chapter 4115, Section I-A, 11 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☒ ☒ ☐ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7162 + Kings JH Camp 18-20 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (h) Post-Secondary Education Opportunities Chapter 4115, Section I-A, 12 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☒ ☐ Chapter 4115, Section I-H secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Chapter 4113 Recreation, Exercise and The facility administrator shall develop and implement Programming Activities written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms Youth are provided a wide array of services or their bed area. offered through collaborative partnerships, outside volunteers and probation staff. Individualized case plans are completed for these youth with specific goals and objectives for their stay. All youth participate in activities that include social awareness programs with a focus on making ☒ ☒ ☐ positive behavior changes to address the behaviors leading to their incarceration. Structured programs include: ARISE, a program, that focuses on Anger Management, DBT; conflict resolution; Gang Prevention programs; Seeking Safety (female youth); Aggression Replacement Therapy; Truth about Drugs; Employment and DMV readiness as an Independent Living program; Art and Music Therapy; Gardening; and a variety of other recreational activities. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Chapter 4113 ⁋ 1 hours a day during the week and five hours a day each ☒ ☒ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Chapter 4113 ⁋ 1 by the administrator/manager or designee that a youth ☒ ☒ ☐ represents a threat to the safety and security of the facility. 7162 + Kings JH Camp 18-20 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☒ ☐ Chapter 4113 ⁋ 1 There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ☒ ☒ ☐ Chapter 4113 Section I-D ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily Chapter 4113, Section II-C, 1 programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such ☒ ☒ ☐ programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7162 + Kings JH Camp 18-20 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; Chapter 4113, II-C, 1-a through n (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☒ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to Chapter 4113 ⁋ 1 unscheduled activities such as leisure reading, letter ☒ ☒ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle ☒ ☒ ☐ Chapter 4113, Section II-A, 1 activity each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. ☒ ☒ ☐ Chapter 4113 ⁋ 1 The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7162 + Kings JH Camp 18-20 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to Chapter 4125 Religious Services religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☒ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☒ ☐ Chapter 4125, Section I-A (b) availability of clergy; and, Chapter 4125, Section G ☒ ☒ ☐ The facility has up to four religious providers approved at any given time. (c) availability of religious diets. ☒ ☒ ☐ Chapter 4125, Section E 1373 WORK PROGRAM The facility administrator shall develop policies and Chapter 4113, Section II-B procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☒ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING The facility administrator shall develop and implement Chapter 4124 Visitation written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing Visitation occurs two times each week, one ☒ ☒ ☐ in loco parentis, and children of youth. Other family weeknight and one day on the weekend. The members, such as grandparents and siblings, and agency allows special visiting times as supportive adults, may be allowed to visit with the necessary to accommodate parent schedules. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. 7162 + Kings JH Camp 18-20 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Chapter 4124, Section I-D and H Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☒ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but ☒ ☒ ☐ Chapter 4124, Section I-Introduction conversations shall not be monitored unless there is a security or safety need. Chapter 4124, Section III-C Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, Chapter 4124, Section I-E shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☒ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☒ ☐ Chapter 4124, Section I-I visiting. 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☒ ☐ Chapter 4126 Correspondence written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☒ ☐ Chapter 4126, Section III-A (b) youth may send two letters per week postage free; ☒ ☒ ☐ Chapter 4126, Section III-E (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder Chapter 4126, Section II-A of public office, and the Board; however, authorized ☒ ☒ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7162 + Kings JH Camp 18-20 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is ☒ ☒ ☐ Chapter 4126, Section I-B, 1 and 2 reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 4127 Telephone Policy The administrator of each juvenile facility shall develop ☒ ☒ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 4128 Legal Services and Law ☒ ☒ ☐ Enforcement Access The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☒ ☐ Chapter 4128, Section I-A (b) provision for confidential consultation with attorneys; and, Chapter 4128, Section I-A, 3 ☒ ☒ ☐ (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. Chapter 4126, Section IV-B ☒ ☒ ☐ Chapter 4128, Section I-A, 2-a and b 1390 DISCIPLINE The facility administrator shall develop and implement Chapter 4121 Behavior Management written policies and procedures for the discipline of Chapter 4121, Section IV-G Disciplinary youth that shall promote acceptable behavior; including Sanctions-Philosophy the use of positive behavior interventions and supports. ☒ ☒ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: 7162 + Kings JH Camp 18-20 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (a) bed and bedding; ☒ ☒ ☐ Chapter 4121, Section IV-G,1 (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☒ ☒ ☐ Chapter 4121, Section IV-G, 2 (c) full nutrition; ☒ ☒ ☐ Chapter 4121, Section IV-G, 3 (d) contact with parent or attorney; ☒ ☒ ☐ Chapter 4121, Section IV-G, 4 (e) exercise; ☒ ☒ ☐ Chapter 4121, Section IV-G, 5 (f) medical services and counseling; ☒ ☒ ☐ Chapter 4121, Section IV-G, 6 (g) religious services; ☒ ☒ ☐ Chapter 4121, Section IV-G, 7 (h) clean and sanitary living conditions; ☒ ☒ ☐ Chapter 4121, Section IV-G, 8 (i) the right to send and receive mail; ☒ ☒ ☐ Chapter 4121, Section IV-G, 9 (j) education; and, ☒ ☒ ☐ Chapter 4121, Section IV-G 10 7162 + Kings JH Camp 18-20 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (k) rehabilitative programming. ☒ ☒ ☐ Chapter 4121, Section IV-G, 11 The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Chapter 4121, Section I-A Such rules and penalties shall include both major violations and minor violations, be stated simply and Chapter 4121, Section III-B affirmatively, and be made available to all youth. Chapter 1408, Section V Youth Orientation, Provision shall be made to provide accessible Rights and Juvenile Facility Rules information to youth with disabilities, limited English proficiency, or limited literacy. ☒ ☒ ☐ Youth are provided a Youth Handbook at admission. If they are unable to read the handbook, staff read to them or interpret for them. The youth signs an acknowledgement of the Orientation and the form is kept in the youth’s file. 1391 DISCIPLINE PROCESS Chapter 4121 Section III General Information Disciplinary Process The facility administrator shall develop and implement written policies and procedures for the administration Chapter 4121, Section V Disciplinary Due of discipline which shall include, but not be limited to: Process We reviewed a sampling of Due Process documents and found the form to prompt staff to engage with youth regarding the ☒ ☒ ☐ behavior and intended sanction. The process was timely and seemed fair. Of the incidents reviewed, only one wen to hearing and was reviewed by the facility manager. We provided technical assistance recommending the program manager review all instances of due process to ensure the process meets policy and timelines. (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☒ ☐ Chapter 4121, Section V-C, 3 7162 + Kings JH Camp 18-20 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (b) prohibiting discipline to be delegated to any youth; ☒ ☒ ☐ Chapter 4121, Section V-C, 3 (c) definition of major and minor rule violations and their consequences, and due process requirements; Chapter 4121, Section VI Minor and Intermediate Rules, Violations and Procedures ☒ ☒ ☐ Chapter 4121, Section VII Major Rules, Violations and Procedures (d) trauma-informed approaches and positive behavior ☒ ☒ ☐ interventions; (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Chapter 4121, VI-A, 1-4 imposing a minor consequence. Discipline shall be accompanied by written documentation and a ☒ ☒ ☐ policy of review and appeal to a supervisor; and, This section applies to minor and intermediate rule violations. (f) major rule violations and the discipline process ☒ ☒ ☐ shall be documented and require the following: (1) written notice of violation prior to a hearing; Chapter 4121, Section VII-C, 1-b ☒ ☒ ☐ Chapter 4121, Section VII-C, 2-a and b (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☒ ☐ Chapter 4121, Section VII-C, 3-c language learners; (3) hearing by a person who is not a party to the incident; ☒ ☒ ☐ Chapter 4121, Section V-A (4) opportunity for the youth to be heard, present evidence and testimony; ☒ ☒ ☐ Chapter 4121, Section VII-C, 3-d 7162 + Kings JH Camp 18-20 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CAMP N/A P/P REFERENCE - COMMENTS (5) provision for youth to be assisted by staff in the hearing process; ☒ ☒ ☐ Chapter 4121, Section VII-C, 3-b (6) provision for administrative review. ☒ ☒ ☐ Chapter 4121, Section VII-C, 5 (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☐ ☒ ☐ Chapter 4121, Section VII-C, 1-b follow the due process provisions in subsection (e) above. f 7162 + Kings JH Camp 18-20 - 58 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☒ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☐ ☒ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7162 + Kings JH Camp 18-20 - 59 - J453 JUV PRO-Eff. 01-01-2019 PHYSICAL PLANT EVALUATION BOARD OF STATE & COMMUNITY CORRECTIONS- BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7162 & 7163 FACILITY NAME: Kings County Juvenile Center FACILITY TYPE: JH and Camp CONSTRUCTION/REMODEL DATE(S): 1998 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: Several areas of Juvenile Hall were remodeled in 1998, including the Max Security unit, Control/Intake area, Interview Rooms and Medical area. The Academy Program is Unit 300. FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 2, 2020 ARTICLE/SECTION JH Camp N/A COMMENTS RECEPTION AREA (JH) A. Holding Rooms: X Contain 15 square feet per minor; 1. Have sufficient seating to accommodate the rated X capacity based on floor space; 2. Provide access to water closets and wash basins at a X ratio of a 1:8; and 3. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out X X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 unless X there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; X 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. X B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or X plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if X room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4272 (Juvenile Halls and Special Purpose Juvenile Halls) and 4323 (camps and ranches). 7162+ Kings JH Camp 18-20 - 1 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION JH Camp N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) X X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, wash X X basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each sleeping X area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one urinal X for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X X A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches off X X the floor; and, C. Mattresses are made of a fire retardant material. X X INTERVIEW ROOMS (JH, SPJH & CAMP) X X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for X conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk level X X and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Two classrooms for general population. Each with capacity of 20. Minors in the Max Security Each classroom contains a minimum of 160 square feet with unit attend class in the dayroom (allowed by X X a teacher's desk and work area, and a minimum of 28 square CYA protocol). feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) X X There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square feet X X of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). 7162+ Kings JH Camp 18-20 - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION JH Camp N/A COMMENTS B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of X X more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a X X capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening X X recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X X A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space for X reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the room; X B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7162+ Kings JH Camp 18-20 - 3 - J455 PHY Pre-98.dot (9/98) BOARD OF STATE & COMMUNITY CORRECTIONS- BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7162 & 7163 FACILITY: Kings County Juvenile Center TYPE: JH and Camp RC: 65 FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 2, 2020 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Max Unit Double Pre-97 11 2 2 22 100 Sq. Ft. 1 1 1 All unit rooms are wet. Single 2 2 1 2 92 Sq. Ft. 1 1 1 Dayroom 1266 Sq. Ft 4 All rooms except 101 and 105, have 2 beds. Grandfathered in under CYA. RC increased in 1999 from 20 to 24 when shower added and dayroom/classroom expanded. 200 Unit-Coed Double Pre-97 9 2 2 18 100 Sq. Ft. Dry Rooms Double Pre-97 7 2 1 7 88 Sq. Ft. Dry Rooms. Dayroom 5 5 5 All rooms have 2 beds. Rated up to 24. Grandfathered in under CYA. Two small dayrooms between Max Unit and 200 unit. 300 Unit- Double Pre-97 6 2 2 12 100 Sq. Ft. Dry Rooms Camp-Male Double Pre-97 4 2 1 4 88 Sq. Ft. Dry Rooms. Dayroom 3 3 3 3 All rooms have 2 beds. Rated up to 16. Grandfathered in under CYA. Small dayroom between 200 and 300 unit to accommodate Camp-Academy youth. Control S 1998 3 1 (1) (3) 89.79 Sq. Ft X X X Close Observation/Holding rooms. S 1998 1 1 (1) (1) 89.79 Sq. Ft X X X Medical Isolation. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7162+ Kings JH Camp LASE 18-20 - 1 - J460 LAS JUV.dot (9/98)