Kings County, Juvenile Hall & Camp (2016-2018 inspection cycle)

February 8, 2018 Kelly Zuniga, Chief Probation Officer Kings County Probation Department 1424 Forum Drive Hanford, California 93230 KINGS COUNTY JUVENILE HALL AND CAMP FACILITIES BSCC # 7162 AND 7163 2016-2018 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Zuniga: This letter is to advise you that the 2016/2018 biennial inspection of the Kings County Probation Department’s Juvenile Hall and Camp Facilities has been completed, pursuant to Welfare and Institutions Code Section 209 and 885. A pre-inspection briefing was held on March 30, 2017, and both facilities were inspected on November 1-2, 2017. Deputy Chief Leonard Bakkar and Manager Carla Corbett, as well as their staff and collaborative partners, assisted in a smooth inspection process and represented the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for, organizing and participating in the inspection, understanding the documentation requested is considerable. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of: this transmittal letter; the Title 15 Procedures checklist outlining Title 15 requirements for both facilities; a Physical Plant Evaluation checklist outlining Title 24 requirements for the design of the facilities, and; a Living Area Space Evaluation (LASE) summarizing the physical plant configuration and showing the rated capacity of each facility. Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statute also require local inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction; local health officer; county Superintendent of Schools; Juvenile Court; and the Juvenile Justice Commission. Results of those inspections are considered a part of this report and the dates of the local inspections may be found in the accompanying Procedures Checklist. There are no compliance issues relating to your local inspections. Letter/7163 7163/2-8-18 Inspection Scope The inspection included a review of the Kings County Juvenile Facility’s Policy and Procedure Manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations outlined in Title 15, Minimum Standards for Juvenile Facilities1 and verification that the complete manual is compliant with Regulation 1324, Policy and Procedures Manual. After the review of the manual, we reviewed documentation to assure that practice and policies are consistent with Title 15. We followed that review with a physical plant tour and interviews with administration, youth, facility staff and collaborative partners. Inspection Results Operations The inspection consists of many operational audits, including a review of incident reports, grievances, admission/classification reports and disciplinary reports/findings to ensure compliance with Title 15 Regulations. Additionally, our evaluation ensures your practices and procedures match your written policies. This consistency is demonstrated by reviewing a random sampling of your logs, entries in case files, review of completed forms and facility reports to show complete, accurate and timely documentation. Although some documentation revealed minor issues with consistency overall, your forms and practices have improved to show a practice of compliance with both policies and Title 15 standards. We also interviewed facility staff and agency partners to gage the communication and cooperation amongst your team. Each participant, including probation, medical, mental health and educational staff, revealed a collaborative relationship and an ease with discussing any concern about the welfare of the youth. This demonstrates a healthy and involved partnership amongst your team. It is also important to observe facility movement, interactions with staff and youth, active classroom involvement and daily activities or programming. We are able to assess the level of involvement with the youth during these ‘walkarounds,’ which reveal the structure of the youth’s day. What we found was an involved atmosphere of staff and teachers actively guiding youth Your daily schedule is broad, focused, and program rich. Staff interactions with other professionals and youth were appropriate, professional and caring. It is significant to note beginning in 2018, you plan to staff your facilities at a ratio of 1:8 for waking hours and 1:16 for sleeping hours, well beyond regulation and in line with PREA standards. This will enhance your opportunities to work individually with your population. Education The Kings County Office of Education operates the J. C. Montgomery School in both facilities. Staffing includes three general education teachers, a special education resource teacher and transition counselor to assist in the release and transition back to the community for your youth in custody. The education schedule includes compliant minimum minutes and is enhanced by activities in addition to the required curriculum. The facility school has extra programs including Lights Out, an online reading program, and the ‘Let’s Go Learn’ Program, an intervention program based on test scores to 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. Letter/7163 7163/2-8-18 increase learning in Math and Science with incentives. The teachers provide for credit recovery and APEX, a program to assist with graduation. The staff advocate post-secondary learning and in 2017, there were 5 graduates while in custody. Teachers also participate in training appropriate for this population, including Trauma Informed Care and other issues which impact instruction, such as Room Confinement. Programming Both facilities house pre-and post- adjudicated youth resulting in short term incarceration as well as long term programing for those committed to long term detention in Juvenile Hall or Camp. You offer abundant services in cooperation with your collaborative partnerships, volunteers and vested probation staff. All youth participate in programming to address their identified risks and needs, to focus on outcomes in line with their identified objectives. Structured programs include: ARISE, a program, that focuses on Anger Management, conflict resolution and Gang Prevention; Seeking Safety; Aggression Replacement Therapy; Truth about Drugs; Job and DMV Readiness; Art and Music Therapy; Gardening Project; and a variety of other recreational activities. Prior to coming into detention and while in custody, your staff meet weekly with youth to review the case plan and look at their successes or challenges. Goals are established and regularly reviewed, including coordinating with family members as the youth approaches release. This partnership in transitioning a successful return to the community is a priority with your staff and shows in case notes. The agency emphasizes positive school, work and unit behavior through a structured schedule and varied behavioral programming options. Staff put significant effort into reinforcing positive behavior, with fair and consistent sanctions for negative behavior. This provides clear direction of staff expectations, which is rewarded with incentives and unit leadership roles. Several youths were interviewed and took responsibility for how to manage their detention and the control they had on behaviors. One youth identified he had been to the facility numerous times and felt he played a significant role in how good or bad his time in would go. After saying this, he was surprised by his response, claiming they (staff) must be making an impact. All the youth interviewed stated staff treated them fairly. Title 15, CCR Minimum Standards During our visit, we continued to offer technical assistance while making suggestions for improvements to policy, practice or documentation. Your facility mangers have worked diligently to add programming, provide positive behavior management opportunities and to facilitate an environment of change. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we find the Kings County Juvenile Hall and Camp Facility are compliant with all Title 15 Regulations and there is no corrective action required. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 65, with a self- imposed cap of 56 youth. On the day of the inspection the population was 40, with 14 youth in the max unit, 15 youth in general population and 11 youth in the camp program. It is noted you have capped your population in line with the rated capacity of your pending SB 81 project, which is in the final stages Letter/7163 7163/2-8-18 of construction design. I look forward to working with you as this project moves forward in the coming months. Training The most recent Standards and Training for Corrections audit reports that the Kings County Probation Department is in compliance with mitigating ci_rcumstances with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. We are very impressed with the overall function and operation of Kings County Juvenile Hall and Camp Facilities. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. You have every reason to be proud of your managers and their staff. They are doing an outstanding job in caring for the youth in their care. This concludes our 2016- 18 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. / Elizab Field R Eacilities Stamlards and O�eratiens DivisioFl Enclosures cc: Presiding Judge, Juvenile Court, Kings County* Chair, Juvenile Justice Commission, Kings County* Chair, Board of Supervisors, Kings County* County Administrator, Kings County* Leonard Bakkar, Deputy Chief Probation Officer Carla Corbett, Manager *Copies of full inspection are available upon request. Letter/7163 7163/2-8-18 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7162 and 7163 FACILITY NAME: Kings County Juvenile Center-Juvenile Hall (JH) FACILITY TYPE: JH FACILITY NAME: Kings County Juvenile Center-Juvenile Camp (JC) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Leonard Bakkar, Deputy Chief Probation Officer/Director; Carla Corbett, Manager; Andrea Ruiz, Transition Deputy Probation Officer; Helen Sneed, Health Services Administrator for NaphCare; Irene Garcia, Kings County Office of Education-Transition Counselor; Youth-Jasper, 14; Francisco, 14; Isiah, 14; Isabella, 14; Jacob, 18-Camp; Jordan, 18-Camp FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 1-2, 2017 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION February 13, 2017 OF BUILDING AND GROUNDS X X (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire March 29, 2017 clearance as required by Health and Safety Code Section X X 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental Health: October 27, 2017 Health and Safety Code Section 101045; X X Medical/Mental Health: August 29, 2017 Nutritional Health: September 20, 2017 (D) County superintendent of schools on the adequacy of December 6, 2017 X X educational services and facilities as required in Section 1370; (E) Juvenile court as required by Section 209 of the Welfare July 28, 2017 X X and Institutions Code (F) Juvenile Justice Commission as required by Section 229 June 26, 2017 of the Welfare and Institutions Code or Probation The JJC has expanded its membership and is X X Commission as required by Section 240 of the Welfare and made up of community members, including Institutions Code. former CPO Steve Brum. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed in a letter from Chief Zuniga dated February 22, The Facility Administrator (CPO) has submitted a letter X X 2017. certifying that each employee has been appointed and are qualified pursuant to the requirements of this regulation. The facility adheres to the minimum standards for the 4102 selection and training requirements in PC 6035 (STC compliant) as well as ensures a medical, psychological and X X records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. Juvenile Inspection.\PRO EBG\16-18 - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS 1321 STAFFING 4112 Review of schedules and facility staff rosters a) There are an adequate number of personnel to carry out confirm there is sufficient staff to carry out the the facility program, to provide for safety and security of operations of the facility. It should be noted the X X minors and staff and meet established standards and facility plans to reduce their staff to youth ratios regulations. beginning January 2018 to comply with PREA. The County Administrative office has provided for more positions to meet this standard. b) There is sufficient staff to ensure that no required service 4112 is denied. A review of staff schedules reveals there is X X sufficient staff for operations of the Juvenile Hall and Camp programs. The facility set up allows for one supervisor for both programs. c) There is a sufficient number of supervisory level staff to 4112 I-A and B,1 X X ensure adequate supervision of all staff members. d) There is a clearly identified person on duty who is 4112 I-A responsible for all the operations and activities and has X X completed the Juvenile Corrections Officer Core Course and PC 832 training. e) There is as least one staff member present on each living 4112 I-A and B-1 X X unit whenever there are minor(s) in the unit. f) The facility has sufficient food services personnel 4112 I-C relative to the number and security of units including Youth supervision staff are not responsible for X X staff to plan menus, provide kitchen supervision, direct food preparation as meals are prepared and food preparation, train staff and maintain records. delivered from the Kings County Jail. g) The facility has administrative, clerical, recreational, 4112 I-C medical dental, mental health building maintenance and Youth supervision staff are not responsible for other support staff for the efficient management of the non-custodial responsibilities. The facility X X facility, and to ensure that youth supervision staff are not maintains support staff and contracted providers diverted from supervising youth. to provide services separate from supervision responsibilities. h) There is sufficient youth supervision staff to provide 4112 I-G continuous wide-awake supervision of youth, subject to X X temporary variations in staff assignments, to meet special program needs. Juvenile Halls (minimum youth-staff ratio): 4112 I-G,1 a) During hours that youth are awake, one wide-awake X youth supervision staff member is on duty for each 10 youth in detention. b) During hours that youth are confined to their room for 4112 I-G,2 the purpose of sleeping, one wide-awake youth X supervision staff member is on duty for each 30 youth in detention. c) At least two wide-awake youth supervision staff 4112 I-G,3 members are on duty at all times, regardless of the number of youth in detention, unless an arrangement has X been made for immediate backup support services for emergencies. d) At least one youth supervision staff member is on duty 4112 I-G,3 who is the same gender as youth who are housed in the X facility. e) Personnel with primary responsibility for other duties 4112 I-C such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or X maintenance shall not be classified as youth supervision staff positions. Juvenile Inspection.\PRO EBG\16-18 - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS Special Purpose Juvenile Halls (minimum youth-staff Neither facility is a Special Purpose Juvenile ratio): Hall, therefore the balance of this regulation is a) During hours that youth are awake, one wide-awake deleted. X youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): 4112 I-G,1 a) During the hours when youth are awake, there is a X minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp population. b) During the hours when youth are confined to their bunk 4112 I-G,2 for the purpose of sleeping, at least one wide-awake X youth supervision staff member is on duty for each 30 youth present in the facility. c) At least two wide-awake youth supervision staff 4112 I-G,3 members are on duty at all times regardless of the number of youth in residence, unless there have been X arrangements made for backup support services which allow for immediate response to emergencies. d) At least one youth supervision staff member is on duty 4112 I-G,3 who is the same gender as youth who are housed in the X facility. e) Personnel with primary responsibility for other duties 4112 I-C such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or X maintenance shall not be classified as youth supervision staff positions. f) In addition to the minimum staff to youth ratio required 4112 I-G,1 above, consideration has been given to the size, design, and location of the camp; types of offenders committed X to the camp; and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff. 1322 YOUTH SUPERVISION STAFF 4102 ORIENTATION AND TRAINING CPO certification letter has been received and addresses the X X elements of Section 1320). a) Prior to assuming any responsibilities each staff member 4102 I-A X X is properly oriented to his/her duties. b) Prior to assuming responsibility for the supervision of 4102 I-C and D youth, each youth supervision staff member receives a All staff receive 80 hours of on the job training X X minimum of 40 hours of facility-specific orientation. before being considered to accept the responsibilities of the position. c) Prior to assuming primary responsibility for supervision 4102 I-A of youth, each youth supervision staff member X X successfully completes the requirements of the Juvenile Corrections Officer Core Course pursuant to PC 6035. d) Prior to exercising the powers of a peace officer, staff 4102 I-B X X shall complete PC 830 training. Juvenile Inspection.\PRO EBG\16-18 - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY 4118 I-A The facility has all Cored Staff, except 3 Extra Whenever there is youth in the facility, there is at least one help who rarely cover shifts. Staff complete the wide-awake person on duty at all times who meets the elements of this regulation in Core. training standards established by the Board of State and X X Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL 4102 III-B (A) There is a policy and procedures manual that, at a X X minimum, addresses all regulations that are applicable to the facility. (B) The manual is available to and reviewed by all 4102 III- B,4 X X employees (C) The manual is administratively reviewed at a minimum 4102 III-B,4 every two years, and updated as necessary. The manual was reviewed and modified by X X Deputy Chief Probation Officer Leonard Bakker II on October 12, 2017. (D) The records relating to the standards and requirements 4100 II set forth in these regulations are accessible to the Board of X X State and Community Corrections. The manual includes: 4100 I Table of organization, including channels of communications X X and description of job classifications; a) Responsibility of the probation department, purpose of 4102 B programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or X X Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; b) Responsibilities of all employees; X X 4100 III and 4103 IX c) Initial orientation and training program for employees; X X 4102 I-III d) Initial orientation, including safety and security issues, 4102 Attachment B for support staff, contract employees, school and medical X X staff, program providers and volunteers; e) The maintenance of record keeping, statistics and 4100 V communication systems to ensure: efficient operation of the facility; care of minors; maintenance of minors’ X X records; providing information to the court and those authorized by the court or by law, release of information regarding youth; f) Ethical responsibilities; X X 4103 I, II and III g) A non-discrimination provision that provides that all The NDP is posted in the unit and in the Youth youth within the facility shall have fair and equal access Handbook. to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any chemical 4119 IV, D-10 X X agents used in the facility. Juvenile Inspection.\PRO EBG\16-18 - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS i) Establish procedures for collection of Medi-Cal eligibility 4108 VI-B, 6 and 4108 Attachment C information and enrollment of eligible youth. This is practice as outlined in the Youth Release X X Procedures as well as information reported by HSA. 1325 FIRE SAFETY PLAN 4118 II The fire safety plan includes: X X a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility staff 4118 II,3 X X with a two-year retention of the inspection record; Reviewed documentation. c) Fire prevention inspections as required by HSC 13146.1 4118 II,5 (a) and (b). X X The last facility inspection is dated March 29, 2017. d) An evacuation plan; X X 4118 II-A,8 e) Documented fire drills are conducted at least quarterly; 4101 VII X X Reviewed Documentation. Fire and earthquake drills are conducted monthly. f) A written plan for the emergency housing of minors in 4118 III-A,8 X X the case of fire; and, g) Fire suppression pre-plan in cooperation with the local 4118 II-A,1 fire department. X X 1326 SECURITY REVIEW 4121 I-F A Security Review Memo as completed by Carla The facility administrator annually reviews, evaluates, and Corbett, the Facility Manager, on October 20, documents security reviews. The review and evaluation X X 2017. address the internal and external security, including, but not limited to: key control, security equipment and related training. 1327 EMERGENCY PROCEDURES 4117 An Emergency Procedures Review Memo was Emergency policies and procedures include but are not completed by Facility Manager Corbett on limited to: escape, disturbances, and taking of hostages; October 24, 2017. civil disturbances; fire and natural disasters; periodic testing X X of emergency equipment; storage, issue and use of chemical agents, related security devices, and weapons and ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all youth supervision staff. 1328 SAFETY CHECKS 4112 I-G,8 Reviewed safety check logs. Facility Manager Direct visual observation of each youth at least every 15 indicated the safety check logs are audited by minutes when youth are asleep or in their rooms, confined in X X supervisors to ensure they are timely and random. holding cells or confined to their bed in a dormitory. All safety checks shall be documented with the actual time the check is completed. 1329 SUICIDE PREVENTION PROGRAM 4109 I and 4109 II-B,1 a) The facility has a comprehensive written suicide X X prevention program developed by the health administrator, mental health director and facility administrator that includes, but is not limited to: b) Suicide prevention training, which may include training 4102 I-B,7 provided in accordance with Section 1322, Orientation X X and Training and Standards and Training for Corrections Regulations pursuant to Penal Code 6035. c) Intake screening for suicide risk immediately upon 4109 III X X confinement and prior to housing assignment. Juvenile Inspection.\PRO EBG\16-18 - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS d) Provisions facilitating communication among arresting 4109 III-A officers, facility staff, family members, medical and X X mental health personnel in relation to suicide risk. e) Guidance on housing of youth at risk of suicide. 4109 III-B X X f) Adequate supervision depending on level of suicide risk. X X 4109 II-B, C, D g) Suicide and suicide attempt intervention policies and 4109 procedures. The facilities utilize the Spillman Assessment to assist in determining the youths level of risk upon X X intake. Also, medical staff on duty or, after hours from the jail, also conduct an assessment including the risk of suicide. h) Provisions for reporting suicides and suicide attempts. X X 4109 II-G and 4109 III-F i) Critical incident debriefing. X X 4109 III-I 1340 REPORTING OF LEGAL ACTIONS 4104 I The facility submits a letter of notification to the Board of State and Community Corrections on each legal action X X pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY 4117 IV-K, 7 OF A MINOR WHILE DETAINED a) The administrator of the facility provides the Board of X X State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. b) Written policy and procedures assure a medical and 4117 IV-K, 8 operational review of each in-custody death. The review team includes the facility administrator and/or the facility X X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident c) There are written policies and procedures for handling 4117 IV-K, 5 and 1409 II-G deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, guardian X X or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING 4100 V The facility reports this information to the Board Population and profile survey reports are submitted to the of State and Community Corrections on a regular X X Board of State and Community Corrections within 10 basis. working days after the end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY The facility has not been crowded this cycle. a) The number of youth detained in a living unit has N/A X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. b) If required, the facility has submitted CARs/CCARs to X BSCC since the last inspection (N/A if no to the above). c) The facility is under an approved suitability plan (N/A if X no to the above). Juvenile Inspection.\PRO EBG\16-18 - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES 4108 As part of the admission process, youth are given Written policies and procedures for admittance of youth 2 separate Assessments, the Stillman Assessment include the requirements of Sections 1324 and 1430. which is a medical and mental health assessment X X provided via Naphcare and a Vulnerability Assessment which provides information at admission for housing and classification purposes. In juvenile halls, youth are allowed access to a telephone, in 4108 V-A, 2, a accordance with the provisions of Welfare and Institutions The youth is able to make his phone calls within Code Section 627 (two completed telephone calls X X one hour of admission. [parent/guardian and attorney] within an hour, at the public expense). The juvenile hall has established written criteria for 4108 II-2, A-K X X detention. The juvenile camp has included policies and procedures that Youth committed to the commitment program are advise the youth of the estimated length of stay and has advised by the Intake Juvenile Corrections X X developed program guidelines that include written screening Officer III at Orientation of the length of their criteria for inclusion and exclusion from the program. program. Juvenile halls shall develop policies and procedures that The Juvenile Center has included this information advise any committed youth of the estimated length of his/her X X in the Youth Handbook which provides this stay. information. 1351 RELEASE PROCEDURES 4108 VI-B Written policies and procedures for release of youth in X X custody provide for: a) Verification of identity/release papers; b) Return of personal clothing and valuables; X X 4108 VI-B, 9 c) Notification to the minor’s parents or guardian; X X 4108 VI-B, 10 and 11 d) Notification to the facility health care provider in 4108 VI-B, 7 accordance with Sections 1408 and 1437 of these X X regulations, for coordination with outside agencies; and, e) Notification of school staff. X X 4108 VI-B, 5 f) Notification of facility mental health personnel. X X 4108 VI-B, 7 g) There are written policy and procedures for furlough of The facility Transition DPO determines if youth X X minors from custody. are released with restrictions such as EM. 1352 CLASSIFICATION 4110 Written policies and procedures on classification of youth for X X the purpose of determining housing placement in the facility provide for: a) The safety of the youth, facility staff, and the public by 4110 I-A, 1 and 2 placing youth in the appropriate, least restrictive housing X X and program settings and housing assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical design X X of the facility; c) Classification of a youth upon admittance to the facility; 4110 I-A, 1 and 2 X X Victim Vulnerability Assessments are completed when youth enter the facility. d) Periodic classification reviews. 4110 I X X Juvenile Inspection.\PRO EBG\16-18 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS e) Provide that facility staff shall not separate youth from The Department Policy Manual and Youth the general population or assign youth to a single Handbook identify youth will not be housed or occupancy room based solely on the youth's actual or discriminated against based on the components of perceived race, ethnic group identification, ancestry, this regulation. national origin, color, religion, gender, sexual orientation, X X gender identity, gender expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION 4108 IV-A The Juvenile Center has a review with each youth Written policies and procedures require an orientation for upon entry which identifies the rules of the youth prior to placement in a living area. Both written and facility. Additionally, the Policies identify the verbal information are provided. Provisions are made to youth rights of each element of regulation. provide accessible orientation information to all detained X X During the intake process, youth read a letter youth including those with disabilities, limited English from the CPO about expectations while in proficiency, or limited literacy. The orientation includes: custody, a PREA pamphlet, Facility Rules and the Youth Handbook. A more comprehensive Youth Handbook has been developed to assist with all components of this regulation. a) Facility rules and disciplinary procedures; X X 4108 IV-A b) Grievance procedures; X X 4108 IV-A,1(a) c) Access to legal services; X X 4108 IV-A,1(h) d) Access to health care services; X X 4108 IV-A,1(j) e) Access to counseling services; X X 4108 IV-A,1(l) f) Access to religious services; X X 4108 IV-A,1(d) g) Access to educational services; X X 4108 IV-A,1(b) h) Information on the court process; X X 4108 IV-A,1(h) i) Housing assignments; X X 4108 IV-A,1(o) j) Availability of personal care items and opportunity for 4108 IV-A,1(p) and (q) X X personal hygiene; k) Correspondence, visiting and telephone use; X X 4108 IV-A,1(e), (f), (g) l) Availability of reading materials, programs, and 4108 IV-A,1(c) X X activities; m) Use of restraints and chemical agents; X X 4108 V-A,1(i) n) Use of force; X X 4108 IV-A,1(i) o) Emergency and evacuation procedures. X X 4117 p) Non-discrimination policy. X X Youth Handbook 1354 SEPARATION 4110 II-A and B A-Discipline a) There are written policies and procedures for the B-Includes Medical, Operations (Safety and separation of youth for reasons that include, but are not X X Security) and Behavior Control (Mental Health) limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and protective custody. b) Youth who are separated are not denied normal 4121 III-1st Paragraph privileges available at the facility, except to accomplish X X the objectives of the segregation. c) When the objective of the separation is discipline, Title 4121 III-B and C X X 15, Section 1390 shall apply. d) A daily review of separated youth to determine whether 4110 I-A separation remains necessary. X X Reviewed room confinement logs and reports. There is a process in place to review each shift. Juvenile Inspection.\PRO EBG\16-18 - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN 4132 II-A and IV-A Assessment and Case Planning Written policies and procedures require that assessments and The facility has established procedures for plans be developed within 40 days after admission, for youth administering the Positive Achievement Change who are held for a period of 30 days or more. The assessment Tool (PACT) Pre- Assessment within 72 hours of and plan shall be documented. admission, as well as the Detention Risk X X Assessment Instrument (DRAI) at Intake. Also, staff complete follow up case plans for each youth entering the facility and staying more than 30 days. Reviewed 10 youth IAP and all are relevant and appropriate for this population, meeting the elements of this regulation. The assessment is a statement of the minor’s problems, which 4132 II-C includes: Identification of substance abuse history, education, X X vocational, counseling, and family reunification needs. The institutional plan for adjudicated and pre-adjudicated 4132 III-A minors includes written documentation that provides for: X X a) Objectives and time frames for the resolution of problems identified in the assessment; and, b) A plan for meeting the objectives that includes a 4132 III-A description of program resources needed and individuals X X responsible for assuring that the plan is implemented. Subsequent to adjudication, the institution plan documents: 4132 III-B a) Periodic evaluation of progress towards meeting the X X objectives, including periodic review and discussion of the plan with the youth; b) A transition or aftercare plan, subject to existing 4132 III-B resources, that is completed prior to the minor being X X released; and, c) Contact with the Regional Center for the 4132 III-B Developmentally Disabled, pursuant to Section 1413. X X 1356 COUNSELING AND CASEWORK SERVICES Naphcare, the facility MH provider, keeps records of services provided to youth. A Written policies and procedures ensure appropriate transition DPO is on site to create and update counseling and casework services for all youth. Policies and X X IAP’s and unit staff document notes of youth procedures include: behavior in the Spellman automated record. a) Assisting with personal problems or needs that may arise; b) Assisting the youth requesting contact with parents, Youth have access to forms in the unit to request attorney, clergyman, probation officer, or other public contact with all subjects in this section or they X X official; and, can speak with their assigned counselor to request contact. c) Providing services as appropriate to the population A list of programs is contained in the Social housed in the facility, and may include: substance abuse, Awareness Program memo completed by Facility family crisis and reunification, counseling, public health X X Manager Corbett on November 1, 2017. and mental health services. Programs meet and exceed those noted in regulation. 1357 USE OF FORCE 4119 The Use of Force incidents reviewed had good X X There are written policies and procedures for the use of force, documentation and provided a process consistent which may include chemical agents. with policy and procedures. Policy indicates that force is not applied as punishment, 4119 II-C, 4 X X discipline, or treatment. There are policy statements that: 4119 I-A a) Define the term “force” and address the escalation and appropriate level of force, emphasizing the need to avoid X X the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; Juvenile Inspection.\PRO EBG\16-18 - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS b) Describe the requirements for staff to report the use of 4119 II-A, 5(a) force and to take action to stop the inappropriate use of X X force; c) Define the role, notification, and follow up procedures of 4119 IV-F, 1 medical and mental health staff concerning the use of Interviews with Naphcare revealed good force; and communication regarding any use of force X X incident, with medical and mental health responding either while on duty or from the jail if not on site. d) Define the training that shall be provided and required 4119 II-C, 6; III-A, G and H; IV-A through D for the use of force. Such training shall include, but not be limited to, known medical conditions that would contraindicate certain types of force; acceptable chemical agents; methods of application; signs or X X symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Policies and procedures address: 4119 I-A, 1-7; 4119 II-G, 1-7; IV-A-F a) The types, levels, and application of force; documentation of the use of force; a grievance X X procedure; a system for investigation of the use of force and administrative review; and discipline for the improper use of force; b) The specific use of physical, chemical agent, lethal, and 4119 II-G non-lethal force that may, or may not, be used in the X X facility; c) The limitations regarding the use of force on pregnant 4119 IV-D, 7 youth in accordance with Penal Code Section 6030(f) X X and Welfare and Institutions Code Section 222; and, d) A standardized format, time period, and procedure for 4119 IV-E reporting the use of force, including the reporting X X requirements of management and line staff. 1358 USE OF PHYSICAL RESTRAINTS 4120 Note: The provisions of this regulation do not apply to the The facility has had three use of restraints use of handcuffs, shackles or other restraint devices when incidents, all were compliant with regulation and used to restrain youth for movement or transportation. X X each was resolved within 30 minutes. All involved the use of the WRAP and medical and Written policies and procedures govern the use of restraint mental health staff responded. devices. The policies address: a) known medical conditions that would contraindicate 4120 II-C X X certain restraint devices and/or techniques; b) acceptable restraint devices; X X 4120 II-E c) signs or symptoms which should result in immediate 4120 II-D, 1 and F medical/mental health referral; Naphcare staff indicated all use of force X X incidents are reported and include an immediate response from on duty staff at the facility or, if after hours, from the jail. d) availability of cardiopulmonary resuscitation equipment; X X AED at Control and Max Unit e) protective housing of restrained youth; X X 4120 II-M f) provision for hydration and sanitation needs; X X 4120 II-F g) exercising of extremities. X X 4120 II-F, I, J and K Physical restraints are utilized only when it appears less 4120 I restrictive alternatives would be ineffective in controlling the X X disordered behavior. Juvenile Inspection.\PRO EBG\16-18 - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS Restraints are used only for those youth who present an 4120 I immediate danger to themselves or others, who exhibit behavior that results in the destruction of property, or reveals X X the intent to cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. Youth are placed in restraints only with the approval of the 4120 I-C facility manager or designee. The facility manager may X X delegate authority to place a minor in restraints to a physician. Reasons for continued retention in restraints are reviewed and 4120 II-P X X documented a minimum of every hour. A medical opinion on the safety of placement and retention is 4120 II-K and 4120 IV-A secured as soon as possible, but no later than two hours from the time of placement. The youth is medically cleared for X X continued retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for mental 4120 IV-K and 4120 III-A health treatment is secured as soon as possible, but in no case X X longer than four hours from the time of placement. Continuous direct visual supervision is conducted and 4120 II-F documented to ensure that the restraints are properly X X employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any staff 4120 V-A, 2-g interventions are documented at least every 15 minutes, with X X actual time recorded. All youth in restraint devices are housed alone or in a 4120 II-M specified housing area for restrained minors, with provisions X X to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a 4120 I-B substitute for treatment. The affixing of hands and feet X X together behind the back (hog-tying) is prohibited. The use of restraints on pregnant minors is limited in 4120, I (3rd paragraph) accordance with Penal Code Section 6030(f) and Welfare and X X Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room; therefore, the balance of this section will be X Written policies and procedures govern the use of safety deleted. rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES 4111 X X Written policies and procedures govern the search of youth, the facility, and visitors. Searches are conducted to insure the safety and security of the 4111 I-A facility and to provide for the safety and security of the X X public, visitors, youth, and staff. Searches are not conducted for harassment or as a form of 4111 I-A discipline or punishment. Searches are conducted in a manner X X that preserves privacy and dignity of the person being searched. Written procedures address each of the following: 4111 II-C; III-A; IV-A X X a) Intake searches b) Searching youth who are returning from activities outside 4111 IV-B, 1 a-g X X of the living unit, court, another facility, or visiting; c) Facility searches; X X 4111 VI-VIII d) Searches of visitors; and, X X 4111 IX e) Cross-gender supervision of searches. X X 4111 IV-B, 2 and V-C, 4 Juvenile Inspection.\PRO EBG\16-18 - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE 4122 I-A Grievances were reviewed and include all There are written policies and procedures allowing any youth elements of this regulation. The facility X X to appeal and have grievances resolved relating to any managers respond timely but technical assistance condition of confinement. was provided to include a specific time line between receiving and resolution of grievances. The policies and procedures include: 4122 I-A, 1 a) A grievance form and instructions that include provisions X X for the youth to have free access to the form; b) The option for youth to confidentially file the grievance 4122 I-B or deliver the form to any youth care supervision staff X X working in the facility. c) Resolution of the grievance at the lowest appropriate 4122 I-A, 1 a X X staff level; d) Provision for a prompt review and response to grievances 4122 I-A, 1 b X X within a specified time limit; e) Youth may elect to be present to explain their version of 4122 I-A, 1 a the grievance to a person not directly involved in the X X circumstances that led to the grievance. f) Provision for a staff representative approved by the 4122 I-A, 1 c X X facility administrator to assist the youth. g) Provision for a written response to the grievance which 4122 I-A, 1 e X X includes the reasons for the decisions; h) A system which provides that any appeal of a grievance 4122 I-A 1 d shall be heard by a person not directly involved in the X X circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are 4121 VIII addressed and documented within a specified time frame, X X whether or not those concerns are associated with a grievance. 1362 REPORTING OF INCIDENTS 4102 II-7 and 4121 II-F A written report of all incidents, which resulted in physical harm, serious threat of physical harm, or death to an X X employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO The facility does not collect DNA, it is done by COLLECT DNA SPECIMENS, SAMPLES, the DPO. If a youth refuses, however, the minor IMPRESSIONS is returned to Court. The balance of this regulation is deleted. Pursuant to Penal Code Section 298.1, policy and X procedures describe the use reasonable force to collect DNA samples from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 1370 EDUCATION PROGRAM 4115 Education staff are working on a Community The County Board of Education provides for the College process for graduated youth and work administration and operation of juvenile court schools in X X with Probation and MH staff to provide more conjunction with the Chief Probation Officer or designee. opportunities for this population. Policies and procedures ensure communication and coordination between educators and probation staff. Juvenile Inspection.\PRO EBG\16-18 - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS Facility Manager shall request an annual review of the 4115 I education program by the superintendent of schools. This The annual evaluation was completed by the annual review of each required element of the program from Office of Education on October 17, 2016 and is the Superintendent of Schools has been received along with a due for 2017. report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance. This review X X cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be made X X available to all eligible youth. Supplemental instruction shall be afforded to youth who do The CASHEE is no longer required. not demonstrate sufficient progress towards passing the X X CAHSEE as set forth in the ED Code. The facility school program complies with the State 4115 I-A,1 Education Code (Note: The Education Code currently requires a 240-minute school day.) Youth are delivered to X X their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall 4115 I-A, 2 behavioral management plan, with school staff advised of X X administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process safeguards in 4115 I-A, 3 the education code, including the rights of students with X X special needs. Policies and procedures address the rights of any student who 4115 I-A, 3; C; D X X has continuing difficulty completing the school day. There are provisions for individuals with special needs that 4115 I-A,4 include educational instruction for youth in high security or other special units, compliance with applicable statutes for X X special education, and, provision for non-English speaking youth and those with limited English-speaking skills. Youths are enrolled in school no later than three (3) days after 4115 I-A, 6 X X admission. The school conducts an educational screening and completes 4115 I-A, 7 X X an education plan within 5 days. If a youth is detained, the school requests the youths records 4115 I-A 5, 8 from his/her prior school to ensure that the educational plan is X X appropriate. 1371 RECREATION AND EXERCISE 4113 I There are policies and procedures for recreation and exercise X X of youth with the intent to maximize the time youth are out of their rooms/off their bunks. There is the opportunity for a minimum of three hours of 4113 recreation, programs and exercise 3 hours a day during the week and five hours a day each Saturday, Sunday and other X X non-school days. At least one hour shall be an outdoor activity. The recreation and exercise schedule is posted in the living The daily schedules are posted in each unit. X X units. Recreation shall include the opportunity for at least one hour 4113 I; I A and C of daily access to unscheduled activities such as reading, X X television, radio, music games etc. The activities are supervised and include orientation and coaching of youth. Juvenile Inspection.\PRO EBG\16-18 - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS Programs shall include social awareness programs as outlined 4113 II-C X X in Section 1378. All youth shall be provided with the opportunity for at least 4113 X X one hour of large muscle activity each day. That one hour of exercise is suspended only upon a written finding by the administrator/manager that the youth X X represents a threat to the safety and security of the facility. The administrator/manager may suspend for a period not to X X exceed 24 hours access to recreation and programs 1372 RELIGIOUS PROGRAM 4125 I The facility administrator provides access for voluntary participation in religious services and/or religious counseling X X at least once a week. A youth is allowed to participate in other program activities if he/she elects not to participate in religious programs. Religious programs provide for: religious services, 4124 I-A, B, D and F X X availability of clergy, and availability of religious diets. 1373 WORK PROGRAM 4113 II-B The facility does not operate work crews outside There are written policies and procedures for assigning youths the facility grounds. X X to work programs, which are meaningful, constructive, and related to vocational training or increasing a youth’s sense of responsibility. 1374 VISITING 4124 I-D and E X X There are written policies and procedures for visiting that include provision for special visits. Youths are allowed visits by parents, guardians, or persons 4123 I standing in loco parentis, at reasonable times. Opportunity X X for visiting is at least two hours per week. Visits are supervised, but conversations are not monitored 4123 III-D X X unless there is a security or safety need. 1375 CORRESPONDENCE 4126 X X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that youth 4126 III-A X X may send or receive; b) Youth may send special mail and two letters per week 4126 X X postage-free; c) Youth may correspond confidentially with state and 4125 II–A federal courts, any member of the State Bar or holder of public office, and the Board of State and Community X X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential 4125 I-B correspondence described above, may be read by staff only when there is reasonable cause to believe facility X X safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 4127 X X There are written policies and procedures to provide youth with access to telephone communications. Juvenile Inspection.\PRO EBG\16-18 - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS 1377 ACCESS TO LEGAL SERVICES 4128 X X Written procedures ensure the rights of minors to have access to the courts and legal services include: a) Access, upon request by the youth, to licensed attorneys 4127 I-A X X and their authorized representatives; b) Provision for confidential consultation with attorneys; 4126 I-A 1,2 X X and, c) Unlimited postage paid legal correspondence and cost 4127 I-A, 3 a X X free telephone access as appropriate. 1378 SOCIAL AWARENESS PROGRAM 4113 C The County Board of Education or the Chief Probation Officer provides programs designed to promote social awareness and reduce recidivism. The programs consider the X X needs of male and female youth and may include: victim awareness; conflict resolution; anger management; parenting skills; appropriate gender specific programming; juvenile justice; self-esteem; building effective decision-making skills; and, other topics that suit the needs of the youth. The agency responsible for providing the programs conducts A Social Awareness Programs memo was a written annual review to ensure that the program content is completed by Facility Manager Carla Corbett on current, consistent and relevant to the population. X X November 1, 2107. The information provided descriptions of available programs and services for youth in JH and the Camp. 1390 DISCIPLINE 4121 X X There are written policies and procedures for the discipline of minors that promote acceptable behavior. Discipline is imposed at the least restrictive level that 4121 I X X promotes the desired behavior. Discipline does not include corporal punishment, group 4121 II-G punishment, physical or psychological degradation or X X deprivation of the following: a) Bed and clothing; X X 4121 II-G,1 b) Daily shower, access to drinking fountain, toilet and 4121 II-G,2 X X personal hygiene items, and clean clothing; c) Full nutrition; X X 4121 II-G,3 d) Contact with parent or attorney; X X 4121 II-G,4 e) Exercise; X X 4121 II-G,5 f) Medical services and counseling; X X 4121 II-G,6 g) Religious services; X X 4121 II-G,7 h) Clean and sanitary living conditions; X X 4121 II-G,8 i) The right to send and receive mail; and, X X 4121 II-G,9 j) Education. X X 4121 II-G,10 There are established rules of conduct and disciplinary 4121 III penalties to guide the conduct of youth. The rules and penalties, which include both major violations and youth violations, are simply and affirmatively stated and are X X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. Juvenile Inspection.\PRO EBG\16-18 - 15 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JC N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS 4121 III The discipline process is in line with policy as the There are written policies and procedures for the youth are very aware of rules and consequences. administration of discipline that include: X X The staff are working on incentive programming to allow youth a more positive program. Due process forms and follow up is clear and concise for the youth to understand. a) Designation of personnel authorized to impose discipline 4121 III-D,3 X X for violation of rules; b) Prohibiting discipline from being delegated to any youth; X X 4121 III-D,3 c) Definition of major and minor rule violations and their 4121 IV X X consequences, due process requirements; d) Minor rule violations may be handled informally by 4121 V counseling, advising the youth of expected conduct or imposing a minor consequence. Discipline shall be X X accompanied by written documentation and a policy of review and appeal to a supervisor; Major rule violations may include withdrawal from group 4121 VI activities for 24 hours or more or extension of time in X X custody. Major rule violations and the discipline process shall be documented and require the following: a) Written notice of violation prior to a hearing; X X 4121 VII b) Hearing by a person who is not a party to the incident; X X 4121 VIII c) Opportunity for the youth to be heard, present evidence 4121 VIII X X and testimony; d) Provision for minor to be assisted by staff in the hearing 4121 VIII X X process; and, e) Provision for administrative review. X X 4121 X f) Violations that result in a removal from camp or 4121 IV-C commitment program, but not a return to court will X follow the due process provisions in subsection (e) above. Juvenile Inspection.\PRO EBG\16-18 - 16 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON- REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile Violation X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated Violation X from minors. Adult inmates from an adult facility (e.g. inmate workers or Violation “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. Juvenile Inspection.\PRO EBG\16-18 - 17 - J453 JUV PRO-Eff. 03-01-15 PHYSICAL PLANT EVALUATION BOARD OF STATE & COMMUNITY CORRECTIONS- BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7162 & 7163 FACILITY NAME: Kings County Juvenile Center FACILITY TYPE: JH & Camp CONSTRUCTION/REMODEL DATE(S): 1998 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: Several areas of Juvenile Hall were remodeled in 1998, including the Maximum-security unit, Control/Intake areas, Interview Rooms and the Medical area. The Academy Program has been operating in Unit 300 this entire cycle. FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 1-2, 2017 ARTICLE/SECTION JH Camp N/A COMMENTS RECEPTION AREA (JH) A. Holding Rooms: Yes Contain 15 square feet per minor; 1. Have sufficient seating to accommodate the rated Yes capacity based on floor space; 2. Provide access to water closets and wash basins at a Yes ratio of a 1:8; and 3. Provide access to drinking fountain. Yes B. Provide access to telephone. Yes C. Provide access to private room(s) for interviews. Yes MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out Yes Yes routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 unless Yes there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) Yes A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; Yes 2. Washbasins at a ratio of 1:6; Yes 3. Water closets at a ratio of 1:6 or water closet and Yes one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. Yes B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or Yes plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if Yes room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) Yes Yes Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4272 (Juvenile Halls and Special Purpose Juvenile Halls) and 4323 (camps and ranches). Juv Insp\Cycle 16-18\7162 & 7163 JH & Camp PHY\11-1-17 - 1 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION JH Camp N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) Yes Yes Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, wash Yes Yes basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each sleeping Yes area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; Yes C. Access to toilets at a ratio of 1:10 or toilet and one urinal Yes for every 15 boys; and, D. Access to a drinking fountain. Yes BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: Yes Yes A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches off Yes Yes the floor; and, C. Mattresses are made of a fire retardant material. Yes Yes INTERVIEW ROOMS (JH, SPJH & CAMP) Yes Yes A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for Yes conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk level Yes Yes and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Two classrooms for general population. Each with capacity of 20. Minors in the Max Security Each classroom contains a minimum of 160 square feet with unit attend class in the dayroom (allowed by Yes Yes a teacher's desk and work area, and a minimum of 28 square CYA protocol). feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) Yes Yes There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square feet Yes Yes of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). Juv Insp\Cycle 16-18\7162 & 7163 JH & Camp PHY\11-1-17 - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION JH Camp N/A COMMENTS B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of Yes Yes more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a Yes Yes capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening Yes Yes recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) Yes Yes A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage Yes Yes equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space for X reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the room; X B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space Juv Insp\Cycle 16-18\7162 & 7163 JH & Camp PHY\11-1-17 - 3 - J455 PHY Pre-98.dot (9/98) BOARD OF STATE & COMMUNITY CORRECTIONS- BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7162 & 7163 FACILITY: Kings County Juvenile Center TYPE: JH and Camp RC: 65 FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 1-2, 2017 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Max Unit Double Pre-97 11 2 2 22 100 Sq. Ft. 1 1 1 All unit rooms are wet. Single 2 2 1 2 92 Sq. Ft. 1 1 1 Dayroom 1266 Sq. Ft 4 All rooms except 101 and 105, have 2 beds. Grandfathered in under CYA. RC increased in 1999 from 20 to 24 when shower added and dayroom/classroom expanded. 200 Unit- M Pre-97 9 2 2 18 100 Sq. Ft. 5 5 5 Dry Rooms Coed S 7 2 1 7 88 Sq. Ft. Dry Rooms. All rooms have 2 beds. Rated up to 24. Grandfathered in under CYA. Two small dayrooms between Max Unit and at end of hallway. 300 Unit M Pre-97 6 2 2 12 100 Sq. Ft. Dry Rooms Camp-Male S 4 2 1 4 88 Sq. Ft. 3 3 3 3 Dry Rooms. All rooms have 2 beds. Rated up to 16. Grandfathered in under CYA. Small dayroom between 200 and 300 unit to accommodate Camp-Academy youth. Control S 1998 3 1 (1) (3) 89.79 Sq. Ft X X X Close Observation/Holding rooms. S 1998 1 1 (1) (1) 89.79 Sq. Ft X X X Medical Isolation. *Unit 300 is the Academy Program *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. P:\Juv Insp\Cycle 16-18\7162 and 7163 Kings JH and Camp LASE\11-1-17 - 1 - J460 LAS JUV.dot (9/98)