Los Angeles County, Afflerbaugh, Paige, Rockey Camps (2016-2018 inspection cycle)

January 4, 2019 Terri McDonald, Chief Probation Officer Los Angeles County Probation Department 9150 East Imperial Highway Downey, CA 90242 2016/2018 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTIONS 209 AND 885: LOS ANGELES COUNTY RESIDENTIAL TREATMENT FACILITIES (CAMPS) Dear Chief McDonald: The 2016/2018 biennial inspection of the Los Angeles County Probation Department’s East Region Camps have been completed. The inspections were held as follows: 7207: Camp Afflerbaugh- April 23, 2018 7255: Camp Paige- March 27, 2018 7261: Camp Rockey- March 26, 2018 A pre-inspection briefing was held on December 5, 2017. The inspection process for each camp included an on-site visit to view documentation and to interview staff and youth. Subsequent conversations were held with facility administrators and facility partners and additional documentation was viewed electronically prior to the end of the cycle to confirm all areas discussed were addressed. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of this transmittal letter; a Title 15 Procedures Checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 Minimum Standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and detailing the rated capacity of each facility. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance and for detailed information regarding inspection outcomes. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction 7207-7255-7261 Afflerbaugh, Paige and Rockey\16-18\Letter Chief McDonald January 4, 2019 Page 2 • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist by facility. There were areas that were reported as non-compliant and in need of repair. Each facility provided a matrix of corrections that have been made, however, this list has not been confirmed by the inspecting body who noted on the inspection report that the areas will be reviewed at the next inspection to ensure all corrections were made. Scope of the BSCC Inspection The inspection consisted of a review of policies specific to the Los Angeles County Probation Policy and Procedure Manual, Residential Treatment Services Bureau (RTSB) [1], site visits to review the individual camp operations and physical plant, a review of relevant documentation to determine compliance with Title 15 and Title 24 Regulations, and an evaluation of consistency between policy, procedure and practice. Interviews with administration, facility staff, youth and collaborative partners were held to determine compliance with Title 15 Regulations and to review their cohesive management of the youth in their care. Inspection Results Title 15, CCR Minimum Standards We certainly appreciate the time and energy spent preparing for, organizing and participating in the inspection, especially given the amount of documentation requested. As part of the inspection process, we reviewed staffing lists, schedules, programming, recreation and exercise documentation, admission and classification documentation, incident reports, assessments/case plans, grievances, case notes, disciplinary records and safety checks to ensure compliance with Title 15 Regulations and to ensure procedures and facility operations are consistent with agency policy. We observed facility activities and staff engagement with the youth including the education program. Staff are trained upon entry about the expectations of the camp setting and the rehabilitative nature was prevalent in all the East Region camps. We noted through our interviews with camp staff that they feel supported by their managers, and this support filters down to the youth through their interactions. Youth we spoke to noted staff treat them with respect and care. They stated staff want to help and do what they can to support them and take the extra time to talk with them when having a bad day or when they just want to talk. We noted while on our facility tours that staff were engaged with the youth in a variety of ways beyond the structure of detention/safety and security functions. We observed some staff walking the track with the youth; talking with them along the way, some shooting hoops, some playing dominoes at the staff desk and others just sitting with youth around the camp counseling them. [1] BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. Chief McDonald January 4, 2019 Page 3 We have spoken with the RTSB Bureau Chief, the Senior Director and individual facility Directors and have made recommendations regarding enhancements to policy, consistency in operations and documentation and training. We also suggested policy revisions to clarify Physical Restraints pursuant to Section 1358 and the revision of the Sanctions and Appeals form in Section 1391, both of which have been identified as a major revise that is being completed in conjunction with the revision of the Safe Crisis Management review process. We suggest that these best practice/quality control recommendations be considered for future cycles to ensure the facilities remain compliant. Each individual facility Director was engaged in the process and provided a coordinated and organized response thus representing the agency in an exemplary manner. The Directors were knowledgeable and were invested in the camp, the staff and the youth. It is significant to note that your Directors and their teams, ensure a safe and therapeutic environment for the youth they are responsible for. Based on our observations, review of documentation and conversations, it appears youth detained in the camps receive all required activities and minimum standards are being met. We found one area of non-compliance with Title 15. Section 1321(c), Staffing, which requires each juvenile facility to have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members. At inspection, we found supervisors assigned to the overnight shift are not awake to supervise subordinate staff on duty. If there is an emergency or situation that would require a supervisor to respond, the supervisor is awakened by staff to respond; otherwise, there is no supervision of staff during this time. In June 2018, prior to the end of cycle, Camp Rockey began to staff a Supervisor at night thus correcting the non-compliant issue for Camp Rockey. There are plans to eventually staff all camps with supervisors at night; however, this was not implemented for all camps prior to the end of the cycle and therefore, Camps Afflerbaugh and Paige remain non-compliant in this area and corrective action is required. Title 24, CCR Physical Plant There were no changes made to the physical plant this cycle and no items of noncompliance were found with Title 24 Minimum Standards. We were notified of pending plans for changes to camp showers to enhance privacy for the youth. We ask that you keep us informed as these changes are implemented as this will impact your Living Area Space Evaluation and may impact your rated capacity. All information for both the Physical Plant Evaluation and the Living Area Space Evaluation is listed in the accompanying documents. Your rated capacity for each facility remains as follows: 7207: Camp Afflerbaugh- 105 7255: Camp Paige- 116 7261: Camp Rockey- 125 Training According to the most recent Standards and Training for Corrections audit, Los Angeles County Probation Department is compliant with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed JJDPA requirements and found no violations. Please refer to Title 15 Procedures checklist for detailed information. JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code:7207 FACILITY NAME: FACILITY TYPE: Camp Clinton Afflerbaugh Camp PERSON(S) INTERVIEWED: Bertha Mendez, Director; Michelle Muto, DMH; Ray Donahue, Principal; Deputy Probation Officers and 3 youth. FIELD REPRESENTATIVE: DATE: Lisa Southwell April 23, 2018 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Los Angeles County Department of Public BUILDING AND GROUNDS Works conducted their inspection on August X 10, 2018. The buildings were found suitable (A) (A) County building inspection by agency designated by for occupancy. the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire Los Angeles County Fire Department last clearance as required by Health and Safety Code X conducted their inspection on 09/11/2017. Section 13146.1 (a) and (b); Fire Clearance was granted. (C) Local health officer, inspection in accordance with Los Angeles County Department of Public Health and Safety Code Section 101045; Heath conducted the Camp Afflerbaugh local health inspections. They were completed in March 2018 due to the camp being closed previously due to a natural gas leak. Tia Mao, RN, BSN, MSHCM, PHN, Medical/Mental Health Evaluator conducted the Medical, Mental Health Inspection on 01/31/2018 and 03/20/2018. The inspector noted that some medication passes were not documented. She further noted that this issue would be looked for at the next annual inspection to ensure it was corrected. David Kornoff, EHS III conducted the X Nutrition inspection on 03/28/2018.No Corrective Action was required; however, the inspector made recommendations to update all nutrition manuals. Jangbir Singh, REHS conducted the Environmental Health inspection on 03/28/2018. Corrective action was required in some areas. These areas were corrected, and the report reflected the corrections. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 1 - J453 JUV PRO-Eff. 03-01-15 (D) County superintendent of schools on the adequacy The Camp School was inspected by Dena of educational services and facilities as required in Davis, Senior Program Specialist on Section 1370; 1/31/2018. X The school program at Camp Afflerbaugh was found to be compliant with regulation expectations. (E) Juvenile court as required by Section 209 of the Judicial inspection not required for Camps. Welfare and Institutions Code The Juvenile Court does not inspect the LA X County Probation Camps. (F) Juvenile Justice Commission as required by The Los Angeles County Probation Section 229 of the Welfare and Institutions Code or Commission conducted their inspection on Probation Commission as required by Section 240 of the June 1, 2017. Commission Chair Gardner Welfare and Institutions Code. X completed the inspection and made recommendations to the Probation Department for specific repairs to the camp. 1320 APPOINTMENT AND QUALIFICATIONS A letter, dated January 23, 2018, was The Facility Administrator (CPO) has submitted a letter received from Chief Probation Officer Terri certifying that each employee has been appointed and McDonald certifying appointments and X are qualified pursuant to the requirements of this qualifications of agency staff. regulation. The facility adheres to the minimum standards for the selection and training requirements in PC 6035 (STC compliant) as well as ensures a medical, psychological X and records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1321 STAFFING RTSB Manual Sections: • 204, Duty Statements a) There are an adequate number of personnel to carry • 206, Deputized Staff X out the facility program, to provide for safety and security of minors and staff and meet established The camp is overseen by a Probation standards and regulations. Director who is ultimately responsible for all b) There is sufficient staff to ensure that no required activities of the Camp Program. Day to day X service is denied. operations are managed by a SDPO – c) There is a sufficient number of supervisory level staff Supervising Deputy Probation Officer. The X to ensure adequate supervision of all staff members. SDPO oversees the daily function of the d) There is a clearly identified person on duty who is camp and supervises the work of the line responsible for all the operations and activities and staff when they are on duty. The SDPO is X has completed the Juvenile Corrections Officer Core considered the “Acting Director” when the Course and PC 832 training. Director is out of the facility. e) There is as least one staff member present on each living unit whenever there are minor(s) in the unit. During the day, there are additional supervisors present on shift but are not responsible for the camp at that time. Supervisors work a 56-hour shift and are on continuous duty. On the late-night shift, the SDPO is sleeping. If an issue arises, the X SDPO is woken up to address the problem, thus no direct supervision of line staff occurs during this shift. This practice is non- compliant. Agency administration is actively working to address this and will be providing late night supervision in the future. 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 2 - J453 JUV PRO-Eff. 03-01-15 f) The facility has sufficient food services personnel The Camp is staffed with youth supervision relative to the number and security of units including staff, sworn administrative staff which serve staff to plan menus, provide kitchen supervision, in specialized post positions and are direct food preparation, train staff and maintain assigned to specific functions within the records. camp, and sworn managers. Youth are never left alone in the dorm and are supervised anywhere they go throughout the camp. Each camp has office support staff that handle office support functions and camp staff who are assigned to the kitchen, maintenance and grounds. RTSB camps are located within proximity of other regional camps. Camp Afflerbaugh is just across the parking lot from Camp Paige. If staffing becomes an issue, staff may be borrowed or reassigned as necessary or in the event of an emergency, ordered to work. While overtime does exist on occasion, the lower ratios have eliminated all major staffing issues. Schedules and staffing lists were reviewed to determine adequacy of staffing levels. Security check logs, youth files, incident reports, and a plethora of additional documentation was reviewed to ensure all required tasks were completed. Camp Afflerbaugh is adequately staffed. X Medical services are provided through Juvenile Court Health Services. Medical providers consist of doctors, physician assistants and nursing staff. Dental and optometry services are also provided. Youth are transported to appointments off site for these services. Medical staff address the youths’ medical needs and nursing staff are present on site from 6am to 2pm. Medical staff provide one on one medical education for specific ailments as youth are seen for their medical needs. Supervisors provide pill pass after 2pm. Supervisors have been trained by medical personnel on the proper way to pass and document medications. In the event of an incident or an emergency, Juvenile Hall medical staff may be contacted for direction or the youth is transported to the Juvenile Hall. Mental health services are provided by the LA County Department of Mental Health (DMH). Mental health staff are present in camp, 7 days a week, 8:00am to 8:30pm. A Mental Health supervisor or the on call DMH Psychiatrist can be contacted after hours for triage and consultation. Mental Health Staff provide Aggression Replacement Training (ART), Substance Abuse Groups, Seeking 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 3 - J453 JUV PRO-Eff. 03-01-15 g) The facility has administrative, clerical, recreational, Safety, Individual and Family therapy for medical dental, mental health building maintenance youth if deemed to be clinically necessary and other support staff for the efficient management and Aftercare Planning. At the time of of the facility, and to ensure that youth supervision inspection, a 12-week group, Mindfulness staff are not diverted from supervising youth. Based Substance Abuse Treatment for Adolescents was being planned and has since been implemented. Camp Afflerbaugh accepts youth who take medications. A psychiatrist is on staff and monitors those youth on medications. Mental Health staff address youth at admission and respond to any safety concerns. Mental Health Staff and Probation Staff communicate regularly regarding the youth throughout their stay and report any troublesome behaviors. Referrals are made, and youth are seen as needed. If a youth becomes depressed or suicidal, they are not automatically returned to the Juvenile Hall. They are assessed to determine if the youth can be safely maintained in the camp setting, and if so, he remains in the camp with increased supervision. If he cannot be maintained safely in the camp, he will be transported to the hospital first, then returned to the camp when cleared to return. Food Services are provided in house by Probation employed cooks and the facility X has adequate ancillary staff that handle all other aspects of the facility such as building maintenance, grounds etc. Administrative support staff could be enhanced to assist with office support functions per facility staff 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 4 - J453 JUV PRO-Eff. 03-01-15 h) There is sufficient youth supervision staff to provide continuous wide-awake supervision of youth, subject to temporary variations in staff assignments, to meet X special program needs. Juvenile halls (minimum youth-staff ratio): This section does not apply and as such, the remainder of the section has been deleted. (A) During hours that youth are awake, one wide- X (B-E) awake youth supervision staff member is on duty for each 10 youth in detention. Special Purpose Juvenile Halls (minimum youth- This section does not apply and as such, the staff ratio): remainder of the section has been deleted. (B-E) X (A) During hours that youth are awake, one wide- awake youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): RTSB Manual Section 204: Duty Statements of Deputized Staff and Section 206: Staffing (A) During the hours when youth are awake, there is X a minimum of one wide-awake youth supervision Camp Afflerbaugh operates as a small group staff member on duty for each 15 youth in the camp model and as such, has a higher staff to population. youth ratio that exceeds regulation. (B) During the hours when youth are confined to their bunk for the purpose of sleeping, at least one wide- Average population since the cycle began X awake youth supervision staff member is on duty for has been 30 and 44. The facility houses only each 30-youth present in the facility. male youth. The facility is budgeted for 1 (C) At least two wide-awake youth supervision staff managers, 3 supervisors and 52 line-level members are on duty at all times regardless of the staff positions. number of youth in residence, unless there have X been arrangements made for backup support Camp Afflerbaugh documentation showed services which allow for immediate response to staffing between 9 and 11 during the AM/PM emergencies. shifts and generally 4 staff on the late-night (D) At least one youth supervision staff member is on shift. Male and female staff are always on duty who is the same gender as youth who are X duty. Youth are never left alone in the dorm. housed in the facility. The camp is adequately staffed for the (E) Personnel with primary responsibility for other number of youth present in the camp. duties such as administration, supervision of personnel, academic or trade instruction, clerical, X kitchen or maintenance shall not be classified as youth supervision staff positions. (F) In addition to the minimum staff to youth ratio required above, consideration has been given to the size, design, and location of the camp; types of offenders committed to the camp; and the function of X the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff. 1322 YOUTH SUPERVISION STAFF RTSB Manual Section 1904: Professional ORIENTATION AND TRAINING Development and Training CPO certification letter has been received and addresses X the elements of Section 1320). Chief Probation Officer Terri McDonald provided a letter, dated January 23, 2018 to (A) Prior to assuming any responsibilities each staff address the elements of Section 1320. X member is properly oriented to his/her duties. (B) Prior to assuming responsibility for the supervision All staff assigned to RTSB have completed of youth, each youth supervision staff member receives a Correctional Officer CORE training prior to minimum of 40 hours of facility-specific orientation. reporting to the camp. Staff have all worked X in Juvenile Hall prior to being promoted to a camp. 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 5 - J453 JUV PRO-Eff. 03-01-15 (C) Prior to assuming primary responsibility for Each officer receives on the job training supervision of youth, each youth supervision staff specific to their assigned camp. Officers are member successfully completes the requirements of the X assigned to a training officer to ensure full Juvenile Corrections Officer Core Course pursuant to PC understanding of the camp operations. I 6035. reviewed the facility staff training matrix’s (D) Prior to exercising the powers of a peace officer, that showed all training was completed. staff shall complete PC 830 training. X PC 830 training is included in the CORE class and completed at the same time. 1323 FIRE AND LIFE SAFETY Fire and Life Safety Training is included in Whenever there is youth in the facility, there is at least the CORE training. All officers are trained one wide-awake person on duty at all times who meets prior to reporting to the camp. the training standards established by the Board of State X and Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Policy References are as follows: (A) There is a policy and procedures manual that, at a X • RTSB Manual Section 101: Vision, minimum, addresses all regulations that are applicable to Mission, and Core Values the facility. • RTSB Manual Section 102: Roles of (B) The manual is available to and reviewed by all the RTSB and the Probation X employees Department (C) The manual is administratively reviewed at a • RTSB Manual Section 202: RTSB X minimum every two years and updated as necessary. Administrative Structure (D) The records relating to the standards and • RTSB Manual Section 203: Duty requirements set forth in these regulations are accessible X Statements, RTSB Management to the Board of State and Community Corrections. • RTSB Manual Section 204: Duty The manual includes: Statements, Deputized Staff a) Table of organization, including channels of • RTSB Manual Section 205: Duty X communications and description of job Statements, Camp Support Staff classifications; • RTSB Manual Section 207: b) Responsibility of the probation department, purpose Organizational Charts of programs, relationship to the juvenile court, the • RTSB Manual Section 501: Juvenile Justice/Delinquency Prevention Introduction X Commission or Probation Committee, probation • RTSB Manual Section 702: General staff, school personnel and other agencies that are Duties and Responsibilities involved in juvenile facility programs; • RTSB Manual Section703: Multi- c) Responsibilities of all employees; X disciplinary Team (MDT) d) Initial orientation and training program for • RTSB Manual Section1507: X employees; Chemical Restraints e) Initial orientation, including safety and security • RTSB Manual Section 1904: issues, for support staff, contract employees, school X Professional Development and and medical staff, program providers and volunteers; Training f) The maintenance of record keeping, statistics and • RTSB Manual Section 1910: Non- communication systems to ensure: efficient discrimination operation of the facility; care of minors; maintenance X of minors’ records; providing information to the court RTSB has a policy and procedure manual and those authorized by the court or by law, release that is specific to camp operations and has of information regarding youth; provided it to the BSCC for review. g) Ethical responsibilities; The manual was last updated in October 2017; however, staff still refer to older directives that are accessible to them in Prob. Net. It has been suggested to archive X these documents as management has indicated that all past directives were included in the revision of the policy that was effective in October 2017. 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 6 - J453 JUV PRO-Eff. 03-01-15 h) A non-discrimination provision that provides that all youth within the facility shall have fair and equal Staff access the policy manual via the local access to all available services, placement, care, intranet known as “Prob. Net”. Staff review treatment, and benefits, and provides that no person specific sections of the policy manual while shall be subject to discrimination or harassment on in CORE training but not the full manual. the basis of actual or perceived race, ethnic group There is no formalized process or review to X identification, ancestry, national origin, color, religion, determine or ensure that staff have read and gender, sexual orientation, gender identity, gender understand the manual in its entirety. They expression, mental or physical disability, or HIV are just told to do so. Technical Assistance status, including restrictive housing or classification has been provided and suggested that decisions based solely on any of the above management review this practice and mentioned categories; implement formal sign off documentation. i) Storage and maintenance requirements for any X chemical agents used in the facility. There is an initial orientation training for all j) Establish procedures for collection of Medi-Cal employees and other non-employees that eligibility information and enrollment of eligible youth. work within the facilities and is completed prior to entering the camp facilities. Probation volunteers are oriented by the X leadership of the Volunteers in Service to Others (VISTO) and other site employees are orientated by their own agency. Probation provides training to partner agencies and provides updates as needed. 1325 FIRE SAFETY PLAN RTSB Manual Section 1710: Fire Prevention and Suppression The fire safety plan includes: X a) A fire prevention plan as part of the manual policy Fire Inspection completed, and clearance and procedure; granted on 11/28/2016. b) Monthly fire and life safety inspections by facility staff X with a two-year retention of the inspection record; Fire Suppression Pre-Plan completed with c) Fire prevention inspections as required by HSC Los Angeles County Fire Department, X 13146.1 (a) and (b). Station 102, San Dimas on 02/28/2017. d) An evacuation plan; X All monthly inspections were completed by e) Documented fire drills are conducted at least quarterly; X MSB staff and maintained as required. If repairs are needed, they are noted and f) A written plan for the emergency housing of minors X completed timely. Fire drills were completed in the case of fire; and, as required per regulation and policy. g) Fire suppression pre-plan in cooperation with the local fire department. The Camp has updated evacuation plans posted in the dorm and they are included in policy. If the camp were to be evacuated, youth would be moved to Challenger or to the juvenile hall based on the location of the fire and any likelihood or potential for X additional danger. 1326 SECURITY REVIEW Security Review documentation memos were received and dated January 5, 2017 The facility administrator annually reviews, evaluates, and January 3, 2018. and documents security reviews. The review and X evaluation address the internal and external security, including, but not limited to: key control, security equipment and related training. 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 7 - J453 JUV PRO-Eff. 03-01-15 1327 EMERGENCY PROCEDURES RTSB Manual Sections: • 1703: Staff Roles and Emergency policies and procedures include but are not Responsibilities limited to: escape, disturbances, and taking of • 1700- 1719: Emergency and hostages; civil disturbances; fire and natural disasters; Disaster Procedures. periodic testing of emergency equipment; storage, issue and use of chemical agents, related security The County maintains a Building Emergency devices, and weapons and ammunition, where Plan for all county facilities. The plan has applicable; emergency evacuation plans; and, an recently been revised in 2018 and is annual review of emergency procedures for all youth thorough. supervision staff. X Policy provides direction for response to emergencies. Staff are required to review emergency policies annually. This generally occurs through either an all staff training or through individual review and sign off. All staff complete this except for those on extended leave. Those on leave complete when they return. Documentation memos were provided for January 2017 and 2018 reviews. 1328 SAFETY CHECKS RTSB Manual Section 1312: Safety Checks Direct visual observation of each youth at least every 15 A review of random samples of safety minutes when youth are asleep or in their rooms, checks was completed. confined in holding cells or confined to their bed in a dormitory. All safety checks shall be documented with Documentation of safety checks was the actual time the check is completed. X compliant with regulation and consistent with agency policy. Technical assistance was provided and discussed legibility and tracking of documentation to ensure all documents are retained. 1329 SUICIDE PREVENTION PROGRAM RTSB Manual Section 1201: Enhanced and The facility has a comprehensive written suicide Specialized Supervision Requirements for prevention program developed by the health X Youth in Juvenile Facilities and RTSB administrator, mental health director and facility Manual Section 1202: Suicide Prevention administrator that includes, but is not limited to: Policy for Juvenile Facilities (A) Suicide prevention training, which may include training provided in accordance with Section 1322, Staff are trained to recognize and address X Orientation and Training and Standards and Training for youth who may show signs or symptoms of Corrections Regulations pursuant to Penal Code 6035. suicidal behavior. Staff receive training in (B) Intake screening for suicide risk immediately upon CORE and receive subsequent training X confinement and prior to housing assignment. annually. (C) Provisions facilitating communication among arresting officers, facility staff, family members, medical X Youth are screened for placement by the and mental health personnel in relation to suicide risk. camp assessment unit and are assigned (D) Guidance on housing of youth at risk of suicide. X accordingly. Prior to transfer, youth are cleared by both the medical and mental (E) Adequate supervision depending on level of suicide X health staff at the Juvenile Hall. Upon entry risk. into camp, all youth are assessed for medical (F) Suicide and suicide attempt intervention policies and X and suicide risk during the admittance procedures. process. (G) Provisions for reporting suicides and suicide attempts. At orientation, if a concern is noted, staff will X complete a mental health referral to behavioral health to ensure the concern is addressed. Staff will complete a Specialized 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 8 - J453 JUV PRO-Eff. 03-01-15 (H) Critical incident debriefing. Supervision Plan (SSP) to address the youths needs which may include assigning a staff to the youth or move a youth’s bed to be closer to staff desk. If a youth cannot be maintained in the camp safely, he will be returned to the JH for full review and clearance to return. All SSP’s reviewed for Camp Afflerbaugh were timely, specific to the youth’s individual need at the time it was written and well documented. Staff contact and speak to the youth’s parent regarding any concerns that the camp staff should be aware of regarding their child. Any issue is documented. A parent X orientation is provided telephonically to the parent at that time which includes best ways to support the youth. DMH Staff also speak with the parent. Once at camp, facility staff, which includes probation, education, and behavioral health staff, work hard together to ensure the safety of the youth. If a youth becomes upset or receives bad news and shares this information with any staff member, the information is shared with the partners who work together to support the youth and to keep him safe. There are policies in place including required documentation to ensure regulatory expectations occur. 1340 REPORTING OF LEGAL ACTIONS RTSB Manual Section 203: Duty The facility submits a letter of notification to the Board of Statements, RTSB Management State and Community Corrections on each legal action Responsibilities pertaining to conditions of confinement filed against X person or legal entities responsible for juvenile facility There are no pending legal actions. operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY There have been no deaths or other serious OF A MINOR WHILE DETAINED illness or injury of any youth at the camp this cycle. (A) The administrator of the facility provides the Board of State and Community Corrections a Policy References are as follows: X copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 • RTSB Manual Section 913: days. Reporting Serious Illness, Injuries and Attempted Suicides to the (B) Written policy and procedures assure a medical Juvenile Court and operational review of each in-custody death. • RTSB Manual Section 1717: Death The review team includes the facility at a Camp Facility and administrator and/or the facility manager; the • RTSB Manual Section 1201: X health administrator; the responsible physician; Enhanced and Specialized and other health care and supervision staff who Supervision Requirements for Youth were relevant to the incident in Juvenile Facilities 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 9 - J453 JUV PRO-Eff. 03-01-15 (C) There are written policies and procedures for • RTSB Manual Section 1202: Suicide handling deaths, suicide attempts, suicide prevention Prevention Policy for Juvenile and notification of the juvenile court and the parent, X Facilities guardian or person standing in loco parentis, in the event of a serious illness, injury or death. No documentation to review for this section. 1342 POPULATION ACCOUNTING RTSB Manual Section 203: Duty Population and profile survey reports are submitted to Statements, RTSB Management the Board of State and Community Corrections within Responsibilities 10 working days after the end of each reporting period, X in a format provided by the Board. The camp clerk completes all facility reporting and provides the information to Probation Headquarters who complete all required reports. 1343 JUVENILE FACILITY CAPACITY The facility has not exceeded rated capacity at any time this cycle. (A) The number of youth detained in a living unit has X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. (B) If required, the facility has submitted CARs/CCARs X to BSCC since the last inspection (N/A if no to the above). (C) The facility is under an approved suitability plan (N/A X if no to the above). 1350 ADMITTANCE PROCEDURES Policy References are as follows: • RTSB Manual Section 300: Camp X Written policies and procedures for admittance of youth Intake include the requirements of Sections 1324 and 1430. • RTSB Manual Section 302: Camp a) In juvenile halls, youth are allowed access to a Assessment telephone, in accordance with the provisions of • RTSB Manual Section 403: Welfare and Institutions Code Section 627 (two X Documentation completed telephone calls [parent/guardian and • RTSB Manual Section 405: Medical attorney] within an hour, at the public expense). Consent b) The juvenile hall has established written criteria for • RTSB Manual Section 406: On Site X detention. Denial Criteria c) The juvenile camp has included policies and • RTSB Manual Section 502: procedures that advise the youth of the estimated Orientation Handbook length of stay and has developed program guidelines that include written screening criteria for inclusion Youth are provided with a phone call upon and exclusion from the program. admission to notify their parent/guardian of their transfer. The camp program is fully explained to the youth which includes information on how to X earn good days in order to go home on time or in some cases, earlier than planned. All youth are advised upon admission of their estimated time of stay. All admission packets included completed Projected Release Forms that documents that youth have been advised of their length of stay. All files were complete with no variations between documentation d) Juvenile halls shall develop policies and procedures maintained in files. that advise any committed youth of the estimated X length of his/her stay. 1351 RELEASE PROCEDURES Policy References are as follows: Written policies and procedures for release of youth in X • RTSB Manual Section 703: custody provide for: Multidisciplinary Team a) Verification of identity/release papers; • RTSB Manual Section 807: b) Return of personal clothing and valuables; X 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 10 - J453 JUV PRO-Eff. 03-01-15 c) Notification to the minor’s parents or guardian; X Community Re-Entry Plan d) Notification to the facility health care provider in • RTSB Manual Section 808: Early accordance with Sections 1408 and 1437 of these Release X regulations, for coordination with outside agencies; • RTSB Manual Section 809: Release and, Procedures e) Notification of school staff. X f) Notification of facility mental health personnel. Notifications for release are primarily addressed at the Transitional Multi- Disciplinary Team meeting which is held a few weeks prior to the youth’s release. All partner agencies including Probation, Medical, Mental Health, Education, and the Aftercare Casework officer are present along with the youth and the youth’s parent or guardian to discuss the youth’s progress and to confirm a plan for the youth’s release. Camp staff continue to communicate with a parent or guardian regarding time and location of actual final release. X The camp does not maintain any youth personals from time of initial arrest as their personal property is released to the parent from the Juvenile Hall when released to camp. Youth come to camp with just their small personal items such as pictures, letters or addresses. They are transported in Juvenile Hall clothing. When released from Camp, the parent or guardian brings clothing for the youth to change into for release. All release documentation is maintained at the Juvenile Hall in the youth file. Youth’s (g) There are written policy and procedures for furlough personal property release forms are of minors from custody. maintained in the facility file. Property slips were reviewed at all the juvenile halls and were found to be present. All files reviewed showed that regulatory expectations were completed. X Los Angeles County RTSB have no provisions for furloughs with the exception of a youth who may have a private medical appointment or other court approved purpose. 1352 CLASSIFICATION RTSB Manual Section 402: Assessment and Heart Classification Policy and Section 407: Written policies and procedures on classification of youth Classification X for the purpose of determining housing placement in the facility provide for: Each camp has an identified population of youth that the camp serves. The Camp a) The safety of the youth, facility staff, and the public Assessment Unit is responsible for the initial by placing youth in the appropriate, least restrictive classification of all youth ordered to RTSB. housing and program settings and housing X Classification factors considered include assignments consider the need for single, double, or gender, age, criminal sophistication, prior dormitory assignment; camp commitment, medical needs, mental b) Consideration of facility populations and physical health needs and medication management X design of the facility; needs. c) Classification of a youth upon admittance to the X facility; Camp Afflerbaugh is known as a “Junior 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 11 - J453 JUV PRO-Eff. 03-01-15 d) Periodic classification reviews. Camp” as the facility houses male youth X between 14 and 16 years of age, most who e) Provide that facility staff shall not separate youth are serving their first camp commitment. The from the general population or assign youth to a camp does not serve youth who are on any single occupancy room based solely on the youth's psychotropic medications. actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, Upon entry into the facility, Camp staff sexual orientation, gender identity, gender assess and reclassify youth within the dorm. expression, mental or physical disability, or HIV Classification factors considered include status. (This section does not prohibit staff from gang affiliation, mental health needs and any placing youth in a single occupancy room at the other behavioral need. Youth identified with youth's specific request or in accordance with title 15 any of these factors are assigned beds close regulations regarding separation). to staff and is documented on a Specialized Supervision Plan. The youth’s name and concern is also documented in the Alert log so that all facility staff are aware of the X particular need. Periodic classification reviews are completed weekly for those youth that are on a specialized supervision plan. If a youth is in need of a more in-depth review, a formal “As Needed” MDT is completed with the full team input including the parent or guardian. SSP reviews were completed and were timely. Staff reviewed the youths issues/concern and determined if they would remain on SSP or would be taken off. If they remain on SSP, the information is again placed in the alert log. 1353 ORIENTATION RTSB Manual Section 500: Camp Orientation, Rights and Privileges and Written policies and procedures require an orientation for Section 502: Orientation Handbook youth prior to placement in a living area. Both written and X verbal information are provided. Provisions are made to Orientation was completed for all youth, and provide accessible orientation information to all detained the signed document was in all files youth including those with disabilities, limited English reviewed. It was noted that all files reviewed proficiency, or limited literacy. The orientation includes: had the full complement of intake/orientation a) Facility rules and disciplinary procedures; X paperwork and form in the youths file. Youth b) Grievance procedures; X who were interviewed stated that the c) Access to legal services; X orientation occurred immediately upon entry d) Access to health care services; X into the camp and that staff did a good job explaining everything too them. e) Access to counseling services; X f) Access to religious services; X Youth were questioned if they understood g) Access to educational services; X what was expected of them and if they h) Information on the court process; X understood the camp program and the rules i) Housing assignments; X based on the orientation they received. They j) Availability of personal care items and opportunity for X noted that they had a good understanding of personal hygiene; the program and what would be and is k) Correspondence, visiting and telephone use; X expected of them. l) Availability of reading materials, programs, and X activities; m) Use of restraints and chemical agents; X n) Use of force; X o) Emergency and evacuation procedures. X p) Non-discrimination policy. X 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 12 - J453 JUV PRO-Eff. 03-01-15 1354 SEPARATION RTSB Manual Section 1400: The HOPE There are written policies and procedures for the Center separation of youth for reasons that include, but are not X limited to, medical and mental health conditions, Youth are primarily separated by proximity, assaultive behavior, disciplinary consequences and sent to administration or placed directly with protective custody. staff. In some instances, we found that Youth who are separated are not denied normal some youth from Camp Afflerbaugh were privileges available at the facility, except to accomplish X placed into the HOPE Center at Camp the objectives of the segregation. Rockey primarily after fights or other When the objective of the separation is discipline, Title disturbances. X 15, Section 1390 shall apply. A daily review of separated youth to determine whether HOPE Center documentation review separation remains necessary. documented under Camp Rockey. X 1355 INSTITUTIONAL ASSESSMENT AND PLAN RTSB Manual Section 700: Case Planning and Procedures (Includes 701-706) (A) Written policies and procedures require that assessments and plans be developed within 40 days X • 701: Introduction after admission, for youth who are held for a period of 30 • 702: General Duties and days or more. The assessment and plan shall be responsibilities documented. • 703: The MDT process 1) The assessment is a statement of the minor’s • 704: Initial Case Plan Activities problems, which includes: • 705: Ongoing Case Management 2) Identification of substance abuse history, X Activities education, vocational, counseling, and family • 706: Case Plan Activities-Pre- reunification needs. Release (B) The institutional plan for adjudicated and pre- adjudicated minors includes written documentation that The Camp Assessment Unit provides provides for: information to camp staff regarding specific 1) Objectives and time frames for the resolution of courts orders as well as the provides problems identified in the assessment; and, information about the youth’s needs. The Camp utilizes the full Multi-Disciplinary Team (MDT) to complete the assessment and case plan based on these orders as well as any additional needs the youth may have. The initial MDT is completed within 10 business days of camp entry. The document that is prepared is comprehensive since the MDT is a comprehensive, well prepared plan and includes the input of all the disciplines. X Periodic review is completed weekly by the youth’s assigned officer or substitute if they are out. A thorough review of the youth’s plan and behavior is completed with the youth and case notes are documented in the electronic case management system that notate that. The youth also receive a free phone call to their parents at that time and the youths progress is explained to the parent or guardian. Transitional MDT’s are also held within a few weeks of release for all youth so that the plan for aftercare and transition can be addressed with the MDT, the youth and the parent. These “As-Needed” meetings are 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 13 - J453 JUV PRO-Eff. 03-01-15 3) A plan for meeting the objectives that includes a also documented. All partners attend this description of program resources needed and meeting, and all are then aware of the individuals responsible for assuring that the plan release and any last issues that need to be is implemented. addressed. MDT meetings are also scheduled as needed to address behavior concerns, mental health issues or any other issue that occurs that all partners, the youth and the family need to collaborate on. X If a youth enters camp and has developmental issues, the youth is generally returned to Central Juvenile Hall as the agency has a unit specifically designed for youth with developmental issues who work closely with the Regional Center. All MDT documentation reviewed was completed in compliance within policy and in compliance with regulation. Los Angeles County Probation has an excellent assessment and plan and their MDT process (C) Subsequent to adjudication, the institution plan is phenomenal. The use of the MDT documents: process ensures a quality, well rounded, 1) Periodic evaluation of progress towards meeting thorough report of exactly what a youth X the objectives, including periodic review and needs and the way their process is discussion of the plan with the youth; structured, it provides an opportunity for all partners to ensure that the youths individual 2) A transition or aftercare plan, subject to existing needs are met from each discipline. resources, that is completed prior to the minor All documentation was timely and inclusive X being released; and of regulation requirements. Cut and paste had been an issue in the past; however, 3) Contact with the Regional Center for the facility staff are doing a great job in Developmentally Disabled, pursuant to Section documenting youth status and progress in 1413. X programs. Supervisors are conducting audits and monitoring staff work more closely. 1356 COUNSELING AND CASEWORK SERVICES Counseling and Casework Services are an expectation of all staff and is embedded in Written policies and procedures ensure appropriate the camp philosophy. There are numerous counseling and casework services for all youth. Policies X policy cites that direct counseling and and procedures include: casework services to occur. The following Assisting with personal problems or needs that may are a few of the policy references: arise; Assisting the youth requesting contact with parents, • RTSB Manual Section 504: Access attorney, clergyman, probation officer, or another to Care public official; and, • RTSB Manual Section 907: Medical Services • RTSB Manual Section 908: Mental X Health Services • RTSB Manual Section 204: Duty Statements, Deputized Staff Youth interview noted that staff try to help Providing services as appropriate to the population them and counsel with them about their housed in the facility, and may include: substance problems. Many mentioned their counselors abuse, family crisis and reunification, counseling, X from mental health and how much they help public health and mental health services. them in staying positive throughout their stay. 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 14 - J453 JUV PRO-Eff. 03-01-15 1357 USE OF FORCE • RTSB Manual Section 1501: Safe Crisis Management Policy for X There are written policies and procedures for the use of Juvenile Detention Facilities and the force, which may include chemical agents. Transportation Section Policy indicates that force is not applied as punishment, • RTSB Manual Section 1502: discipline, or treatment. Training • RTSB Manual Section 1503: Safe X Crisis Management-Physical Intervention Report Forms • RTSB Manual Section 1504: Safe a) There are policy statements that: Crisis Management-Intervention 1. Define the term “force” and address the Policy and Procedures escalation and appropriate level of force, • RTSB Manual Section 1505: emphasizing the need to avoid the use of force X Mechanical Restraints whenever possible and using only that force • RTSB Manual Section 1507: necessary to ensure the safety of minors and Chemical Restraints others; 2. Describe the requirements for staff to report the use of force and to take action to stop the X Use of force incident reports were reviewed inappropriate use of force; and all were consistent with agency policy 3. Define the role, notification, and follow up and procedure and addressed the areas procedures of medical and mental health staff X noted in regulation. concerning the use of force; and 4. Define the training that shall be provided and required for the use of force. Such training shall include, but not be limited to, known medical conditions that would contraindicate certain types of force; acceptable chemical agents; X methods of application; signs or symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. b) Policies and procedures address: The types, levels, and application of force; documentation of the use of force; a grievance X procedure; a system for investigation of the use of force and administrative review; and discipline for the improper use of force; 1. The specific use of physical, chemical agent, lethal, and non-lethal force that may, or may not, X be used in the facility; 2. The limitations regarding the use of force on pregnant youth in accordance with Penal Code X Section 6030(f) and Welfare and Institutions Code Section 222; and, 3. A standardized format, time period, and procedure for reporting the use of force, including the reporting requirements of management and line staff. X 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 15 - J453 JUV PRO-Eff. 03-01-15 1358 USE OF PHYSICAL RESTRAINTS Policy References are as follows: Note: The provisions of this regulation do not apply to the use of handcuffs, shackles or other restraint • RTSB Manual Section 1201: devices when used to restrain youth for movement Enhanced and Specialized or transportation. Supervision Requirements for Youth in Juvenile Facilities a) Written policies and procedures govern the use of • RTSB Manual Section1504: Safe restraint devices. The policies address: known Crisis Management- Intervention X medical conditions that would contraindicate certain Policy and Procedures restraint devices and/or techniques; acceptable restraint devices; signs or symptoms which should Agency policy is specific to the use of soft result in immediate medical/mental health referral; restraints for the protection of the youth from availability of cardiopulmonary resuscitation themselves in the event of a mental health equipment; protective housing of restrained youth; crisis. Policy also requires that if a youth is provision for hydration and sanitation needs; placed in handcuffs for longer than 15 exercising of extremities. minutes, that the youth is transitioned to soft b) Physical restraints are utilized only when it appears restraints and the same procedures apply. less restrictive alternatives would be ineffective in X controlling the disordered behavior. Operationally, none of the camps use soft 1) Restraints are used only for those youth who restraints to restrain youth; however, policy present an immediate danger to themselves or does not reflect this change and still notes others, who exhibit behavior that results in the this. According to staff interviewed, youth destruction of property or reveals the intent to X who need to be restrained for their safety or cause self-inflicted physical harm. The others, are restrained by hard handcuffs. circumstances leading to the use of restraints Technical assistance was provided and are documented. discussed with facility Bureau Administration c) Youth are placed in restraints only with the approval regarding the need to immediately update of the facility manager or designee. The facility policy regarding restraints for the purpose of X manager may delegate authority to place a minor in this section. It is imperative that this issue be restraints to a physician. resolved, policy updated as needed that staff Reasons for continued retention in restraints are be retrained as appropriate. X reviewed and documented a minimum of every hour. A medical opinion on the safety of placement and An Agency Directive was issued prior to the retention is secured as soon as possible, but no later end of the cycle with this information and than two hours from the time of placement. The was provided for our review. Additionally, X youth is medically cleared for continued retention at the Bureau is currently revising and updating least every three hours after the initial medical the Safe Crisis Management Policy and opinion. Procedure and have assured us that this area will be included in the full revision. A mental health consultation to assess the need for mental health treatment is secured as soon as X possible, but in no case longer than four hours from the time of placement. d) Continuous direct visual supervision is conducted and documented to ensure that the restraints are X properly employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any staff interventions are documented at least every 15 X minutes, with actual time recorded. All youth in restraint devices are housed alone or in a specified housing area for restrained minors, with X provisions to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a substitute for treatment. The affixing of hands X and feet together behind the back (hog-tying) is prohibited. f) The use of restraints on pregnant minors is limited in accordance with Penal Code Section 6030(f) and X Welfare and Institutions Code Section 222. 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 16 - J453 JUV PRO-Eff. 03-01-15 1359 SAFETY ROOM PROCEDURES There is no safety room at Camp Afflerbaugh. The remainder of the section is Written policies and procedures govern the use of safety X deleted. (a-h) rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES RTSB Manual Section 408: Camp Admission Searches- General Policy X Written policies and procedures govern the search of RTSB Manual Section 409: Change of youth, the facility, and visitors. Clothing and Continued Search Searches are conducted to insure the safety and security RTSB Manual Section 902: Visiting of the facility and to provide for the safety and security of X Procedures the public, visitors, youth, and staff. RTSB Manual Section1315: Property Searches are not conducted for harassment or as a form Searches of discipline or punishment. Searches are conducted in a RTSB Manual Section1316: Body Searches manner that preserves privacy and dignity of the person RTSB Manual Section 1608: Transportation being searched. Searches X Searches for Camp Afflerbaugh youth, consist of pat down and strip searches. Periodic and random searches are Written procedures address each of the following: conducted of living space, school rooms and Intake searches; Searching youth who are returning perimeter areas. Youth are searched after from activities outside of the living unit, court, another transportation and after visitation. If strip facility, or visiting; Facility searches; Searches of searches are completed, prior authorization visitors; and, Cross-gender supervision. must be received prior to strip searches being conducted. Policy addresses cross gender searches and searches of transgender youth in the event Canines will be used if necessary to search for narcotics that may not otherwise be found by staff members when it is believed drugs are present in the facility. 1361 GRIEVANCE PROCEDURE RTSB Manual Section 503: Ombudsman, RTSB Manual Section 507 Grievances and There are written policies and procedures allowing any X RTSB Manual Section 1807 Citizens youth to appeal and have grievances resolved relating to Complaint any condition of confinement. The policies and procedures include: The camp had 3 grievances in 2017 and 7 in a) A grievance form and instructions that include 2018. All were for non-care items such as X provisions for the youth to have free access to the dislike of the cable company and food. All form; were addressed and were addressed timely. b) The option for youth to confidentially file the grievance or deliver the form to any youth care X If a parent or other person has a grievance, supervision staff working in the facility. they are encouraged to resolve the issue c) Resolution of the grievance at the lowest appropriate with the facility administrators or supervisor. X staff level; If the grievance is not resolvable or the person does not wish to resolve at the facility d) Provision for a prompt review and response to grievances within a specified time limit; X level, there are policy and procedures that would provide information to the person Youth may elect to be present to explain their regarding the agency ombudsman and also version of the grievance to a person not directly X a formal citizens complaint process. involved in the circumstances that led to the grievance. Provision for a staff representative approved by X the facility administrator to assist the youth. e) Provision for a written response to the grievance which includes the reasons for the decisions; X 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 17 - J453 JUV PRO-Eff. 03-01-15 f) A system which provides that any appeal of a grievance shall be heard by a person not directly X involved in the circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are addressed and documented within a specified time X frame, whether or not those concerns are associated with a grievance. 1362 REPORTING OF INCIDENTS RTSB Manual Section 812: Reporting Serious Illnesses, Injuries and Attempted A written report of all incidents, which resulted in physical Suicides to the Juvenile Court. harm, serious threat of physical harm, or death to an employee or a youth of a juvenile facility, or other Camp staff write incident reports on the person(s), is maintained. Such written records are areas covered by regulation and all incidents prepared by staff and submitted to the facility manager that occur in the camp. by the end of the shift. We reviewed a significant sampling of incident reports covering not only regulatory areas such as Physical Intervention Reports X (PIR’s) and (Special Incident Reports (SIR) but also viewed some Preliminary Incident Reports. Child abuse assessments were completed for all youth and one informational Suspected Child Abuse report was completed. Camp Afflerbaugh staff write well and the reports were found to be clear representations of what occurred. All documentation was in order and appropriate to the situation. 1363 USE OF REASONABLE FORCE TO COLLECT RTSB Manual Section 306: Live Scan and DNA SPECIMENS, SAMPLES, IMPRESSIONS DNA Collection Pursuant to Penal Code Section 298.1, policy and Detention Services Bureau (DSB) conducts procedures describe the use reasonable force to collect X all collections of DNA and this is completed DNA samples from individuals who are required to before a youth is transferred to the camp. If provide such samples, specimens or impressions a DNA sample is required, the youth is pursuant to Penal Code Section 296 and who refuse transferred back to a juvenile hall to have it following written or oral request. collected. Full policy exists in the DSB Policy Policy and procedures address: and Procedure Manual. Force will not be Documentation of efforts to secure voluntary used to collect DNA. compliance, including an advisement of the legal X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. Documentation of supervisory knowledge of the X above and authorization to use force. If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the department. (Consult with County Counsel regarding statutes applicable to your department.) X 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 18 - J453 JUV PRO-Eff. 03-01-15 1370 EDUCATION PROGRAM RTSB Manual Section 303: Educational Assessment The County Board of Education provides for the RTSB Manual Section 514: Juvenile- administration and operation of juvenile court schools in Educational Rights conjunction with the Chief Probation Officer or designee. RTSB Manual Section 909: Educational Policies and procedures ensure communication and Services coordination between educators and probation staff. X Los Angeles County Office of Education (LACOE) is responsible for the educational needs of all youth committed to the camp. Camp Rockey, Camp Afflerbaugh and Camp Paige make up the Angeles Forest Principal’s Administrative Unit (PAU). The Principal, Ray Donahue oversees the daily operation of the schools. Facility Manager shall request an annual review of the Camp Afflerbaugh and Camp Paige share education program by the superintendent of schools. education space. Youth attend class with This annual review of each required element of the their own camp, but classrooms are located program from the Superintendent of Schools has been in the same education facility. The school is received along with a report or review checklist on a year-round school and is a Western compliance, deficiencies, and corrective action needed Association of Schools and Colleges X to achieve compliance. This review cannot be delegated (WASC) accredited school. Youth attend to the site principal or other site staff member. It can classes daily Monday through Friday for 300 however be contracted to a qualified outside agency. minutes daily. The school is staffed by Upon completion, the facility manager will review each teachers who provide CORE Courses, item with the person designated by the school and take Special Education, literacy intervention as any corrective action as needed well as programming to meet the needs of General Education Development preparation shall be the youth. X made available to all eligible youth. Supplemental instruction shall be afforded to youth who Regular year curriculum is the Road to do not demonstrate sufficient progress towards passing X Success Model, which provides project- the CAHSEE as set forth in the ED Code. based learning themes that focus on 5 areas: The facility school program complies with the State self-worth, empowerment, new beginnings, transformation and compassion. Daily Education Code (Note: The Education Code currently requires a 240-minute school day.) Youth are delivered X activities are designed to promote learning, to their educational program so as not to interfere with character and self-esteem. The school the time afforded the minimum instruction day. curriculum in the summer is based on the Freedom School program developed by the School discipline is integrated into the facility’s overall Children’s Defense Fund and provides behavioral management plan, with school staff advised X activities to build self-esteem and positive of administrative decisions that may affect the attitudes toward learning. educational programming. Expulsion/suspension follows the due process Facility staff report a collaborative safeguards in the education code, including the rights of X partnership and report excellent relationships students with special needs. with Education staff. Probation staff do not sit Policies and procedures address the rights of any inside the classrooms unless there is a student who has continuing difficulty completing the X reason to do so for safety and security school day. purposes. Education and Probation staff There are provisions for individuals with special needs come together to discuss concerns in a that include educational instruction for youth in high safety committee. security or other special units, compliance with X applicable statutes for special education, and, provision Youth we spoke with stated that they like for non-English speaking youth and those with limited school and like the teachers. They feel like English speaking skills. teachers provide them with a good Youths are enrolled in school no later than three (3) days X opportunity to learn. One youth would be after admission. graduating soon and noted that if he were The school conducts an educational screening and X not in the camp, he would not be graduating. completes an education plan within 5 days. If a youth is detained, the school requests the youth’s records from his/her prior school to ensure that the X educational plan is appropriate. 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 19 - J453 JUV PRO-Eff. 03-01-15 1371 RECREATION AND EXERCISE RTSB Manual Section 1306. Recreation and Exercise a) There are policies and procedures for recreation and X exercise of youth with the intent to maximize the time Camp Afflerbaugh staff keep youth busy. At youth are out of their rooms/off their bunks. the time of inspection, the youth were viewed b) There is the opportunity for a minimum of three hours outside, exercising. Staff were engaging the of recreation, programs and exercise 3 hours a day youth and keeping them occupied. Some during the week and five hours a day each Saturday, X were participating in team activities, some Sunday and other non-school days. At least one were walking, and some were resting on the hour shall be an outdoor activity. bench. The facility has a Large Muscle c) The recreation and exercise schedule is posted in Exercise Calendar that is posted in the dorm the living units. that list the activity and the muscle group the X exercise addresses for example, Running Club is noted as affecting the glutes, d) Recreation shall include the opportunity for at least hamstrings and quads while handball one hour of daily access to unscheduled activities addresses the legs, chest, quads and such as reading, television, radio, music games X obliques. Staff do a great job educating etc. The activities are supervised and include youth as to the muscle groups. orientation and coaching of youth. e) Programs shall include social awareness programs Youth also participate in programs and as outlined in Section 1378. X recreational activities. Youth have specific programs that they are required to attend f) All youth shall be provided with the opportunity for at X and can choose which activity they want to least one hour of large muscle activity each day. participate in for free time. g) That one hour of exercise is suspended only upon a written finding by the administrator/manager that the X The facility documents the activities the youth represents a threat to the safety and security youth participate in logs and forms. At of the facility. inspection, there was no consistent h) The administrator/manager may suspend for a documentation of participation or a process period not to exceed 24 hours access to recreation in which to ensure that all youth are and programs consistently receiving their required activities even though youth we spoke with reported that they do. Technical assistance provided X regarding the need to provide consistent documentation. RTSB recently implemented a tracking sheet for all camps that they would be utilized to provide this information. 1372 RELIGIOUS PROGRAM RTSB Manual Section 504: Access to Care and Section 1104: Religious Services The facility administrator provides access for voluntary participation in religious services and/or religious Youth have access to ongoing religious X counseling at least once a week. A youth is allowed to services, diet if requested and can request participate in other program activities if he/she elects not visits from their own clergy by request. to participate in religious programs. Camp Afflerbaugh provides weekly Catholic Religious programs provide for: religious services, and Protestant services and bible study. All availability of clergy, and availability of religious diets. religions will be accommodated. Religious volunteers provide special holiday meals, goodie bags for youth at Christmas, roses for kids to give to their mothers on X Mother’s Day and cards to send to the families on holidays. 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 20 - J453 JUV PRO-Eff. 03-01-15 1373 WORK PROGRAM RTSB Manual Section 1003: Work Crews There are written policies and procedures for assigning Camp Afflerbaugh has identified youths to work programs, which are meaningful, hire/suspension and dismal practices for constructive, and related to vocational training or youth that hold jobs at the camp. These jobs increasing a youth’s sense of responsibility. include Kitchen Patrol (KP), Office Orderly, Laundry Orderly, Dorm Orderly, Grounds Keeper, Latrine, Color Guard Flag, School Orderly, Librarian/Dayroom Orderly and TP Prepper. Youth apply, and jobs are posted X for the week. This summer, youth participated in the Lacy J Program which provided payment for jobs held by the youth on the camp grounds. The camp also has an updated KP Supervision Memorandum that is issued annually to staff to ensure adequate supervision of KP’s. 1374 VISITING RTSB Manual Section 512: Family Visits, Section 902: Visiting Procedures and Section X There are written policies and procedures for visiting that 903: Saturday and Sunday Visiting include provision for special visits. Youths are allowed visits by parents, guardians, or Regular, weekly visiting occurs on Sundays persons standing in loco parentis, at reasonable times. X from 1 to 4. Facility administration will also Opportunity for visiting is at least two hours per week. approve special visits for grandparents, Visits are supervised, but conversations are not siblings and may also allow a baby visit if the monitored unless there is a security or safety need. youth is a parent. Family engagement days occur one time a month and occur on the 2nd Saturday. Youth and their families participate in special X programming and spend quality time with each other. DMH provides family therapy before regular visiting but also during the week which allows for additional visitation time. 1375 CORRESPONDENCE RTSB Manual Section 509: Mail X There are written policies and procedures for All regulatory expectations are being met. correspondence which ensure: Youth may send and receive an unlimited a) There is no limitation on the volume of mail that youth amount of mail and are given daily X may send or receive; opportunity to do so. b) Youth may send special mail and two letters per X week postage-free; Youth interviewed noted that staff pass out c) Youth may correspond confidentially with state and incoming mail daily and sends out mail daily. federal courts, any member of the State Bar or holder of public office, and the Board of State and Youth also complete cards and crafts to send X Community Corrections; however, authorized facility out to their families for the holidays. staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential correspondence described above, may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, or youth X safety is jeopardized. 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 21 - J453 JUV PRO-Eff. 03-01-15 1376 TELEPHONE ACCESS RTSB Manual Section 508, Telephone Calls There are written policies and procedures to provide Upon entry, youth are provided with a youth with access to telephone communications. telephone call to inform their parent/guardian that they have been transferred to camp. Once a week, when meeting with their X assigned caseload counselor, youth receive a free phone call to their parent/guardian or other supportive adult. Youth may also earn additional calls with Behavior Management Points or may also receive additional calls for family counseling with Department of Mental Health. 1377 ACCESS TO LEGAL SERVICES RTSB Manual Section 502: Orientation Handbook X Written procedures ensure the rights of minors to have access to the courts and legal services include: If an attorney wishes to visit the youth in the a) Access, upon request by the youth, to licensed camp, they are provided the camp X attorneys and their authorized representatives; conference room to ensure confidentiality. b) Provision for confidential consultation with attorneys; Youth can call and/or to write their attorneys X and, whenever requested. c) Unlimited postage paid legal correspondence and cost-free telephone access as appropriate. X 1378 SOCIAL AWARENESS PROGRAM Camp Afflerbaugh offers comprehensive programming. The schedule is posted in the The County Board of Education or the Chief Probation dorm. The responsible agency has Officer provides programs designed to promote social completed their annual review and provided awareness and reduce recidivism. The programs documentation of their review. Arts for consider the needs of male and female youth and may X Incarcerated Youth Network is a include: victim awareness; conflict resolution; anger collaborative effort of community-based management; parenting skills; appropriate gender organizations that focus on the arts, that specific programming; juvenile justice; self-esteem; come into the facility and provide building effective decision-making skills; and, other programming. Programming offered is topics that suit the needs of the youth. listed below. The agency responsible for providing the programs conducts a written annual review to ensure that the Social Awareness Programs: program content is current, consistent and relevant to the • Aggression Replacement population. Training(ART) and Small Group Intervention • Alcoholics Anonymous • Substance Abuse Counseling • Films by Youth Inside • LA County Arts Mural Project X • LA Dads • Alma Family Services • Seeking Safety Educational Programs: • Operation Read Book Club • Pitzer College Tutoring • LA Mission College • Pitzer College Tutoring • Summer Literacy Program 1390 DISCIPLINE • RTSB Manual Section 600: Behavior Expectations X There are written policies and procedures for the • RTSB Manual Section 601: discipline of minors that promote acceptable behavior. 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 22 - J453 JUV PRO-Eff. 03-01-15 Discipline is imposed at the least restrictive level that Discipline Introduction X promotes the desired behavior. • RTSB Manual Section 604: Discipline does not include corporal punishment, group Continuum of Correction punishment, physical or psychological degradation or X • RTSB Manual Section 605: deprivation of the following: Documentation a) Bed and clothing; X • RTSB Manual Section 1105: Proper b) Daily shower, access to drinking fountain, toilet and Use of Authority X personal hygiene items, and clean clothing; c) Full nutrition; X Youth are not deprived of any of the required d) Contact with parent or attorney; X items. Behavior management information is e) Exercise; X included in orientation materials as well as in the unit. f) Medical services and counseling; X g) Religious services; X h) Clean and sanitary living conditions; X i) The right to send and receive mail; and, X j) Education. X There are established rules of conduct and disciplinary penalties to guide the conduct of youth. The rules and penalties, which include both major violations and youth violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS RTSB Manual Section 501: Due Process X There are written policies and procedures for the Due process documentation was requested administration of discipline that include: for 3 random months. Documentation a) Designation of personnel authorized to impose reviewed consisted of Special Incident X discipline for violation of rules; Reports(SIR’s) and Physical Incident b) Prohibiting discipline from being delegated to any Reports (PIR’s) By policy any SIR or PIR that X youth; is behavior based will have a Sanctions and c) Definition of major and minor rule violations and their appeal form. X consequences, due process requirements; d) Minor rule violations may be handled informally by Documentation reviewed was compliant with counseling, advising the youth of expected conduct regulations or imposing a minor consequence. Discipline shall X be accompanied by written documentation and a Technical Assistance was provided policy of review and appeal to a supervisor; regarding the sanctions and appeal form. This issue was addressed with the bureau e) Major rule violations may include withdrawal from and it was agreed that a new form would be group activities for 24 hours or more or extension of implemented for the next cycle. time in custody. Major rule violations and the X discipline process shall be documented and require the following: Written notice of violation prior to a hearing; X Hearing by a person who is not a party to the X incident; Opportunity for the youth to be heard, present X evidence and testimony; Provision for minor to be assisted by staff in the X hearing process; and, Provision for administrative review. X Violations that result in a removal from camp or commitment program, but not a return to court will follow the due process provisions in subsection (e) above. X 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 23 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the X facility in a manner that allows contact with minors. 7207 Los Angeles Camp Afflerbaugh\2016-2018\PRO - 24 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7207 FACILITY NAME: FACILITY TYPE: Camp Clinton Afflerbaugh Camp CONSTRUCTION/REMODEL DATE(S): 1960 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: FIELD REPRESENTATIVE: DATE: Lisa Southwell 04/23/2018 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) This applies only to Juvenile Halls. ✓ Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated ✓ capacity based on floor space; Provide access to water closets and wash basins ✓ at a ratio of a 1:8; and Provide access to drinking fountain. ✓ Provide access to telephone. ✓ Provide access to private room(s) for interviews. ✓ MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry ✓ out routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) ✓ Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; ✓ Washbasins at a ratio of 1:6; ✓ Water closets at a ratio of 1:6 or water closet and ✓ one urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. ✓ Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass ✓ or plastic materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if ✓ room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) Contain a minimum of 500 cubic feet of air space and ✓ 63 cubic feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7207 Los Angeles Camp Afflerbaugh\2016-2018\PHY - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) ✓ Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) ✓ Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, ✓ wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each ✓ sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; ✓ Access to toilets at a ratio of 1:10 or toilet and one ✓ urinal for every 15 boys; and, Access to a drinking fountain. ✓ BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: ✓ A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 ✓ inches off the floor; and, Mattresses are made of a fire-retardant material. ✓ INTERVIEW ROOMS (JH, SPJH & CAMP) ✓ There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for ✓ conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50-foot candles of illumination at ✓ desk level and, at night, there is a maximum illumination of two-foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Camps Afflerbaugh and Paige share the academic classrooms. Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a ✓ minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) ✓ There is a minimum of 15 square feet of space for each person being fed at any given time. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7207 Los Angeles Camp Afflerbaugh\2016-2018\PHY - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square ✓ feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: ✓ No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of ✓ more than 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with ✓ a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening ✓ recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) ✓ Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity ✓ storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) This applies only to Special Purpose Juvenile Halls. There is a multipurpose space or room that provides space for reception, dining, recreation, exercise and/or ✓ education. This room contains a minimum of: 30 square feet of clear floor space per minor in the ✓ room; 10 feet by 20 feet floor dimensions; and, ✓ 1600 cubic feet of air space with a minimum ceiling ✓ height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: ✓ Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7207 Los Angeles Camp Afflerbaugh\2016-2018\PHY - 3 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7207 FACILITY: TYPE: RC: Camp Clinton Afflerbaugh Camp 105 FIELD REPRESENTATIVE: DATE: Lisa Southwell 04/23/2018 ROOMS EACH ROOM Applicabl Each Room Size (L x W x H) FIXTURES* Unit # Room e # RC Total or T U W F S COMMENTS Designati Room Type Standard Beds RC Square/Cubic on s s Feet Dormitory Dorm Pre-98 1 105 105 105 160’ x 39’ 2 Workstation –13’ x 14’ =6,058 Dayroo Pre-98 19’ x 40’ = 760 m Restroo Pre-98 1 9 1 2 1 m 2 4 7 Historical Notes: Camps Afflerbaugh and Paige share academic classrooms. 2011: The original construction included a double occupancy room. That space was adjacent to the Nurse’s office and has been converted to additional medical space. There is no intention to return it to its original purpose. It has been removed from the LASE. 2013: One of the toilets was inoperable on the date of the inspection. 2014-2016 Inspection Cycle Notes: RC stands at 105 however the facility has removed beds to provide for programing space, mental health staff offices etc. Changes have occurred in a way beds can be re installed in a matter of a few days. 2016-2018 Inspection Cycle Notes: RC is 105 however only 61 beds were present. Dorm is set up in groups- Alpha, Bravo, Charlie and Delta *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7207 LA Camp Afflerbaugh\2016-2018\LAS - 1 - J460 LAS JUV-05.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code:7255 FACILITY NAME: FACILITY TYPE: Camp Joseph Paige Camp PERSON(S) INTERVIEWED: Jose Jimenez, Director; Michelle Muto, DMH; Ray Donahue, Principal; Sara Lavender, Supervising Probation Officer, Benoise Franklin, Nathanial Lumpkin; Deputy Probation Officers and 3 youth. FIELD REPRESENTATIVE: DATE: Lisa Southwell March 27, 2018 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Los Angeles County Department of Public BUILDING AND GROUNDS Works conducted their inspection on August 10, 2017. The buildings were found suitable (A) (A) County building inspection by agency designated by for occupancy. the Board of Supervisors to approve building safety; X The inspector made recommendations for areas around the camp that should be addressed. Facility administration was provided with the issues to review and correct. (B) Fire authority having jurisdiction, including a fire Los Angeles County Fire Department last clearance as required by Health and Safety Code X conducted their inspection on 09/11/2017. Section 13146.1 (a) and (b); Fire Clearance was granted. (C) Local health officer, inspection in accordance with Los Angeles County Department of Public Health and Safety Code Section 101045; Heath conducted the Camp Paige local health inspections. They were completed in March 2018 as the camp was previously closed due to a natural gas leak. Tia Mao, RN, BSN, MSHCM, PHN, Medical/Mental Health Evaluator conducted the Medical, Mental Health Inspection on 03/20/2018. The inspector noted that some medication passes were not documented. She further noted that this issue would be looked for at the next annual inspection to X ensure it was corrected. David Kornoff, EHS III conducted the Nutrition inspection on 03/28/2018. No Corrective Action was required; however, the inspector made recommendations to update all nutrition manuals. Jangbir Singh, REHS conducted the Environmental Health inspection on 03/28/2018. Corrective action was required in some areas. These areas were corrected, and the report reflected the corrections. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7255 Los Angeles Camp Paige\2016-2018\PRO - 1 - J453 JUV PRO-Eff. 03-01-15 (D) County superintendent of schools on the adequacy The Camp School was inspected by Dena of educational services and facilities as required in Davis, Senior Program Specialist on Section 1370; 1/31/2018. X The school program at Camp Paige was found to be compliant with regulation expectations. (E) Juvenile court as required by Section 209 of the Judicial inspection not required for camps. Welfare and Institutions Code X The Juvenile Court does not inspect the LA County Probation camps. (F) Juvenile Justice Commission as required by The Los Angeles County Probation Section 229 of the Welfare and Institutions Code or Commission conducted their inspection on Probation Commission as required by Section 240 of the 08/16/2017. Commission Chair Gardner X Welfare and Institutions Code. completed the inspection and made recommendations to the Probation Department for specific repairs to the camp. 1320 APPOINTMENT AND QUALIFICATIONS A letter, dated January 23, 2018, was The Facility Administrator (CPO) has submitted a letter received from Chief Probation Officer Terri certifying that each employee has been appointed and McDonald certifying appointments and X are qualified pursuant to the requirements of this qualifications of agency staff. regulation. The facility adheres to the minimum standards for the selection and training requirements in PC 6035 (STC compliant) as well as ensures a medical, psychological X and records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1321 STAFFING RTSB Manual Sections: • 204, Duty Statements a) There are an adequate number of personnel to carry • 206, Deputized Staff X out the facility program, to provide for safety and security of minors and staff and meet established Facility administration provided a camp standards and regulations. organizational chart that documented the b) There is sufficient staff to ensure that no required camp staffing. X service is denied. c) There is a sufficient number of supervisory level staff The camp is overseen by a Probation X to ensure adequate supervision of all staff members. Director who is ultimately responsible for all d) There is a clearly identified person on duty who is activities of the camp program. Day to day responsible for all the operations and activities and operations are managed by a SDPO – X has completed the Juvenile Corrections Officer Core Supervising Deputy Probation Officer. The Course and PC 832 training. SDPO oversees the daily function of the e) There is as least one staff member present on each camp and supervises the work of the line living unit whenever there are minor(s) in the unit. staff when they are on duty. The SDPO is considered the “Acting Director” when the Director is out of the facility. During the day, there are additional supervisors present on shift but are not responsible for the camp at that time. Supervisors work a 56-hour shift and are on X continuous duty. On the late-night shift, the SDPO is sleeping. If an issue arises, the SDPO is woken up to address the problem, thus no direct supervision of line staff occurs during this shift. This practice is non- compliant. Agency administration is actively working to address this and will be providing late night supervision in the future. 7255 Los Angeles Camp Paige\2016-2018\PRO - 2 - J453 JUV PRO-Eff. 03-01-15 f) The facility has sufficient food services personnel The Camp is staffed with youth supervision relative to the number and security of units including staff, sworn administrative staff which serve staff to plan menus, provide kitchen supervision, in specialized post positions and are direct food preparation, train staff and maintain assigned to specific functions within the records. camp, and sworn managers. Youth are never left alone in the dorm and are supervised anywhere they go throughout the camp. Each camp has office support staff that handle office support functions and camp staff who are assigned to the kitchen, maintenance and grounds. The facility administration maintains a staffing breakdown that includes a formalized process for managing positions within the camp and within the service. Headquarters receives reports daily as to staffing and facility population to ensure adequate staffing. Facility schedules and staffing lists were reviewed to determine adequacy of staffing levels. Security check logs, youth files, incident reports, and a plethora of additional documentation was reviewed to ensure all required tasks were completed. Camp Paige is adequately staffed. RTSB camps are located within proximity of other regional camps. Camp Afflerbaugh is X just across the parking lot from Camp Paige. If staffing becomes an issue, staff may be borrowed or reassigned as necessary or in the event of an emergency, ordered to work. While overtime does exist on occasion, the lower ratios have eliminated all major staffing issues. Medical services are provided through Juvenile Court Health Services. Medical providers consist of doctors, physician assistants and nursing staff. Dental and optometry services are also provided. Youth are transported to appointments off site for these services. Medical staff address the youths’ medical needs and nursing staff are present on site from 6am to 2:30pm. Medical staff provide one on one medical education for specific ailments as youth are seen for their medical needs. Supervisors provide pill pass after 2:30pm. Supervisors have been trained by medical personnel on the proper way to pass and document medications. In the event of an incident or an emergency, Juvenile Hall medical staff may be contacted for direction or the youth is transported to the Juvenile Hall. 7255 Los Angeles Camp Paige\2016-2018\PRO - 3 - J453 JUV PRO-Eff. 03-01-15 g) The facility has administrative, clerical, recreational, Mental health services are provided by the medical dental, mental health building maintenance LA County Department of Mental Health and other support staff for the efficient management (DMH). A psychiatrist sees youth who may of the facility, and to ensure that youth supervision need medication. If youth are found to need staff are not diverted from supervising youth. psychotropic medications, they are transferred next door to Camp Afflerbaugh. Mental health staff are present in camp, 7 days a week between the hours of 8:00am and 8:30pm. A Mental Health supervisor or the on call DMH Psychiatrist can be contacted after hours for triage and consultation. Mental Health Staff provide Aggression Replacement Training (ART), Substance Abuse Groups, Seeking Safety, Individual and Family therapy for youth if deemed to be clinically necessary and Aftercare Planning. At the time of inspection, a 12-week group, Mindfulness Based Substance Abuse Treatment for Adolescents was being planned and has since been implemented. Mental Health staff address youth at admission and respond to any safety X concerns. Mental Health Staff and Probation Staff communicate regularly regarding throughout the youth’s stay and report any troublesome behaviors. Referrals are made, and youth are seen as needed. If a youth becomes depressed or suicidal, they are not automatically returned to the Juvenile Hall. They are assessed to determine if the youth can be safely maintained in the camp setting, and if so, he remains in the camp with increased supervision. If he cannot be maintained safety in the camp, he will be transported to the hospital first, then returned to the camp when cleared to return. Food Services are provided in house by Probation employed cooks and the facility has adequate ancillary staff that handle all other aspects of the facility such as building maintenance, grounds etc. Administrative support staff could be enhanced to assist with office support functions per facility staff h) There is sufficient youth supervision staff to provide continuous wide-awake supervision of youth, subject to temporary variations in staff assignments, to meet X special program needs. Juvenile halls (minimum youth-staff ratio): This section does not apply and as such, the remainder of the section has been deleted. (A) During hours that youth are awake, one wide- X (B-E) awake youth supervision staff member is on duty for each 10 youth in detention. 7255 Los Angeles Camp Paige\2016-2018\PRO - 4 - J453 JUV PRO-Eff. 03-01-15 Special Purpose Juvenile Halls (minimum youth- This section does not apply and as such, the staff ratio): remainder of the section has been deleted. (B-E) X (A) During hours that youth are awake, one wide- awake youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): RTSB Manual Section 204: Duty Statements of Deputized Staff and Section 206: Staffing (A) During the hours when youth are awake, there is X a minimum of one wide-awake youth supervision Camp Paige operates as a small group staff member on duty for each 15 youth in the camp model and as such, has a higher staff to population. youth ratio that exceeds regulation. (B) During the hours when youth are confined to their bunk for the purpose of sleeping, at least one wide- Average population since the cycle began X awake youth supervision staff member is on duty for has been 29 and 53. The facility houses only each 30-youth present in the facility. male youth. The facility is budgeted for 1 (C) At least two wide-awake youth supervision staff manager, 5 supervisors and 49 line-level members are on duty at all times regardless of the staff positions. Population on the day of number of youth in residence, unless there have inspection was 31. X been arrangements made for backup support services which allow for immediate response to Camp Paige documentation showed staffing emergencies. between 9 and 12 during the AM/PM shifts (D) At least one youth supervision staff member is on and generally between 4 and 6 staff on the duty who is the same gender as youth who are X late-night shift. Male and female staff are housed in the facility. always on duty. Youth are never left alone in (E) Personnel with primary responsibility for other the dorm. The camp is adequately staffed for duties such as administration, supervision of the number of youth present in the camp. personnel, academic or trade instruction, clerical, X kitchen or maintenance shall not be classified as youth supervision staff positions. (F) In addition to the minimum staff to youth ratio required above, consideration has been given to the size, design, and location of the camp; types of offenders committed to the camp; and the function of X the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff. 1322 YOUTH SUPERVISION STAFF RTSB Manual Section 1904: Professional ORIENTATION AND TRAINING Development and Training CPO certification letter has been received and addresses X the elements of Section 1320). Chief Probation Officer Terri McDonald provided a letter, dated January 23, 2018 to (A) Prior to assuming any responsibilities each staff address the elements of Section 1320. X member is properly oriented to his/her duties. (B) Prior to assuming responsibility for the supervision All staff assigned to RTSB have completed of youth, each youth supervision staff member receives a Correctional Officer CORE training prior to minimum of 40 hours of facility-specific orientation. reporting to the camp. Staff have all worked X in Juvenile Hall prior to being promoted to a camp. Each officer receives on the job training (C) Prior to assuming primary responsibility for specific to their assigned camp. Officers are supervision of youth, each youth supervision staff assigned to a training officer to ensure full member successfully completes the requirements of the X understanding of the camp operations. I Juvenile Corrections Officer Core Course pursuant to PC reviewed the facility staff training matrix’s 6035. that showed all training was completed. (D) Prior to exercising the powers of a peace officer, staff shall complete PC 830 training PC 830 training is included in the CORE X class and is completed at the same time. . 7255 Los Angeles Camp Paige\2016-2018\PRO - 5 - J453 JUV PRO-Eff. 03-01-15 1323 FIRE AND LIFE SAFETY Fire and Life Safety Training is included in Whenever there is youth in the facility, there is at least the CORE training. All officers are trained one wide-awake person on duty at all times who meets prior to reporting to the camp. the training standards established by the Board of State X and Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Policy References are as follows: (A) There is a policy and procedures manual that, at a X • RTSB Manual Section 101: Vision, minimum, addresses all regulations that are applicable to Mission, and Core Values the facility. • RTSB Manual Section 102: Roles of (B) The manual is available to and reviewed by all the RTSB and the Probation X employees Department (C) The manual is administratively reviewed at a • RTSB Manual Section 202: RTSB X minimum every two years and updated as necessary. Administrative Structure (D) The records relating to the standards and • RTSB Manual Section 203: Duty requirements set forth in these regulations are accessible X Statements, RTSB Management to the Board of State and Community Corrections. • RTSB Manual Section 204: Duty The manual includes: Statements, Deputized Staff a) Table of organization, including channels of • RTSB Manual Section 205: Duty X communications and description of job Statements, Camp Support Staff classifications; • RTSB Manual Section 207: b) Responsibility of the probation department, purpose Organizational Charts of programs, relationship to the juvenile court, the • RTSB Manual Section 501: Juvenile Justice/Delinquency Prevention Introduction X Commission or Probation Committee, probation • RTSB Manual Section 702: General staff, school personnel and other agencies that are Duties and Responsibilities involved in juvenile facility programs; • RTSB Manual Section703: Multi- c) Responsibilities of all employees; X disciplinary Team (MDT) d) Initial orientation and training program for • RTSB Manual Section1507: X employees; Chemical Restraints e) Initial orientation, including safety and security • RTSB Manual Section 1904: issues, for support staff, contract employees, school X Professional Development and and medical staff, program providers and volunteers; Training f) The maintenance of record keeping, statistics and • RTSB Manual Section 1910: Non- communication systems to ensure: efficient discrimination operation of the facility; care of minors; maintenance X of minors’ records; providing information to the court RTSB has a policy and procedure manual and those authorized by the court or by law, release that is specific to camp operations and have of information regarding youth; provided it to the BSCC for review. g) Ethical responsibilities; The manual was last updated in October 2017; however, Staff still refer to older directives that are accessible to them in Prob. Net. It has been suggested to archive these documents as management has indicated that all past directives were included in the revision of the policy that was effective in October 2017. Staff access the policy manual via the local X intranet known as “Prob. Net”. Staff review specific sections of the policy manual while in CORE training but not the full manual. There is no formalized process or review to determine or ensure that staff have read and understand the manual in its entirety. They are just told to do so. Technical Assistance has been provided and suggested that management review this practice and 7255 Los Angeles Camp Paige\2016-2018\PRO - 6 - J453 JUV PRO-Eff. 03-01-15 h) A non-discrimination provision that provides that all implement formal sign off documentation. youth within the facility shall have fair and equal access to all available services, placement, care, There is an initial orientation training for all treatment, and benefits, and provides that no person employees and other non-employees that shall be subject to discrimination or harassment on work within the facilities and is completed the basis of actual or perceived race, ethnic group prior to entering the camp facilities. X identification, ancestry, national origin, color, religion, Probation volunteers are oriented by the gender, sexual orientation, gender identity, gender leadership of the Volunteers in Service to expression, mental or physical disability, or HIV Others (VISTO) and other site employees status, including restrictive housing or classification are orientated by their own agency. decisions based solely on any of the above Probation provides training to partner mentioned categories; agencies and provides updates as needed. i) Storage and maintenance requirements for any X chemical agents used in the facility. j) Establish procedures for collection of Medi-Cal X eligibility information and enrollment of eligible youth. 1325 FIRE SAFETY PLAN RTSB Manual Section 1710: Fire Prevention and Suppression The fire safety plan includes: X a) A fire prevention plan as part of the manual policy Fire Inspection completed, and clearance and procedure; granted on 09/11/2017. b) Monthly fire and life safety inspections by facility staff X with a two-year retention of the inspection record; Fire Suppression Pre-Plan completed with c) Fire prevention inspections as required by HSC Los Angeles County Fire Department, X 13146.1 (a) and (b). Station 102, San Dimas on 01/31/2017. d) An evacuation plan; X Technical assistance provided and e) Documented fire drills are conducted at least discussed that review of plan and follow up quarterly; X should be completed in person and formalized between the two entities to f) A written plan for the emergency housing of minors X ensure an appropriate response in the event in the case of fire; and, of an emergency. g) Fire suppression pre-plan in cooperation with the local fire department. All monthly inspections were completed by MSB staff and maintained as required. If repairs are needed, anywhere in the camp, they are noted and completed timely. The facility completed 12 emergency drills over the course of the cycle. More fire drills were completed than required by regulation; however, 1 quarter was missed. Technical assistance discussed and noted regarding the need to ensure that a minimum of 1 fire drill a quarter be completed. The Camp has updated evacuation plans X posted in the dorm and are included in policy. If the camp were to be evacuated, youth would be moved to Challenger or to Los Padrinos based on the location of the fire and any likelihood or potential for additional danger. 7255 Los Angeles Camp Paige\2016-2018\PRO - 7 - J453 JUV PRO-Eff. 03-01-15 1326 SECURITY REVIEW Security Review documentation memos were received and dated March 22, 2018. The facility administrator annually reviews, evaluates, and documents security reviews. The review and Camp Paige managers complete safety and evaluation address the internal and external security, security reviews daily on both the AM and including, but not limited to: key control, security X PM shifts. The Director completes a weekly equipment and related training. review of the documentation and a bi weekly walk through of the camp. Any areas of concerned are immediately addressed. The results are shared with bureau administration at headquarters. 1327 EMERGENCY PROCEDURES RTSB Manual Sections: • 1703: Staff Roles and Emergency policies and procedures include but are not Responsibilities limited to: escape, disturbances, and taking of • 1700- 1719: Emergency and hostages; civil disturbances; fire and natural disasters; Disaster Procedures. periodic testing of emergency equipment; storage, issue and use of chemical agents, related security The County maintains a Building Emergency devices, and weapons and ammunition, where Plan for all county facilities. The plan has applicable; emergency evacuation plans; and, an recently been revised in 2018 and is annual review of emergency procedures for all youth thorough. supervision staff. X Policy provides direction for response to emergencies. Staff are required to review emergency policies annually. This generally occurs through either an all staff training or through individual review and sign off. All staff complete this except for those on extended leave. Those on leave complete when they return. Documentation memos were provided for 2017 and 2018 reviews. 1328 SAFETY CHECKS RTSB Manual Section 1312: Safety Checks Direct visual observation of each youth at least every 15 A significant random sampling of safety minutes when youth are asleep or in their rooms, checks was completed for all shifts. confined in holding cells or confined to their bed in a dormitory. All safety checks shall be documented with We found the safety check documentation to the actual time the check is completed. be compliant with regulation expectations. X Technical assistance was provided and discussed regarding the requirement per agency policy, for supervisors to conduct dorm rounds and to sign off the safety check log. This was not occurring consistently. Technical assistance provided and discussed that staff should be completing the full form as required by agency policy. 1329 SUICIDE PREVENTION PROGRAM RTSB Manual Section 1201: Enhanced and The facility has a comprehensive written suicide Specialized Supervision Requirements for prevention program developed by the health X Youth in Juvenile Facilities and RTSB administrator, mental health director and facility Manual Section 1202: Suicide Prevention administrator that includes, but is not limited to: Policy for Juvenile Facilities (A) Suicide prevention training, which may include training provided in accordance with Section 1322, Staff are trained to recognize and address X Orientation and Training and Standards and Training for youth who may show signs or symptoms of Corrections Regulations pursuant to Penal Code 6035. suicidal behavior. Staff receive training in (B) Intake screening for suicide risk immediately upon CORE and receive subsequent training X confinement and prior to housing assignment. annually. 7255 Los Angeles Camp Paige\2016-2018\PRO - 8 - J453 JUV PRO-Eff. 03-01-15 (C) Provisions facilitating communication among Youth are screened for placement by the arresting officers, facility staff, family members, medical X Camp Assessment Unit and are assigned and mental health personnel in relation to suicide risk. accordingly. Prior to transfer, youth are (D) Guidance on housing of youth at risk of suicide. X cleared by both the medical and mental (E) Adequate supervision depending on level of suicide health staff at the Juvenile Hall. Upon entry X risk. into camp, all youth are assessed for medical (F) Suicide and suicide attempt intervention policies and and suicide risk during the admittance X procedures. process. (G) Provisions for reporting suicides and suicide attempts. At orientation, if a concern is noted, staff will complete a mental health referral to behavioral health to ensure the concern is addressed. Staff will complete a Specialized Supervision Plan (SSP) to address the youth’s needs which may include assigning a staff to the youth or move a youth’s bed to be closer to staff desk. If a youth cannot be maintained in the camp safely, he will be returned to the JH for full review and clearance to return. X All SSP’s reviewed for Camp Paige were well documented, timely and specific to the youth’s individual need at the time it was written. Staff contact and speak to the youth’s parent regarding any concerns that the camp staff should be aware of regarding their child. Any issue is documented. A parent orientation is provided telephonically to the parent at that time which includes best ways to support the youth. DMH Staff also speak (H) Critical incident debriefing. with the parent. Once at camp, facility staff which includes probation, education and behavioral health staff, work hard together to ensure the safety of the youth. If a youth becomes upset or receives bad news and shares this X information with any staff member, the information is shared with the partners who work together to support the youth and to keep him safe. There are policies in place including required documentation to ensure regulatory expectations occur. 1340 REPORTING OF LEGAL ACTIONS RTSB Manual Section 203: Duty The facility submits a letter of notification to the Board of Statements, RTSB Management State and Community Corrections on each legal action Responsibilities pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility There are no pending legal actions. operation. X 7255 Los Angeles Camp Paige\2016-2018\PRO - 9 - J453 JUV PRO-Eff. 03-01-15 1341 DEATH AND SERIOUS ILLNESS OR INJURY There have been no deaths or other serious OF A MINOR WHILE DETAINED illness or injury of any youth at the camp this cycle. (A) The administrator of the facility provides the Board of State and Community Corrections a Policy References are as follows: X copy of the death in custody report that is submitted to the Attorney General under • RTSB Manual Section 913: Government Code Section 12525 within 10 Reporting Serious Illness, Injuries days. and Attempted Suicides to the Juvenile Court (B) Written policy and procedures assure a medical and • RTSB Manual Section 1717: Death operational review of each in-custody death. The review at a Camp Facility and team includes the facility administrator and/or the facility • RTSB Manual Section 1201: X manager; the health administrator; the responsible Enhanced and Specialized physician; and other health care and supervision staff Supervision Requirements for Youth who were relevant to the incident in Juvenile Facilities (C) There are written policies and procedures for • RTSB Manual Section 1202: Suicide handling deaths, suicide attempts, suicide prevention Prevention Policy for Juvenile and notification of the juvenile court and the parent, X Facilities guardian or person standing in loco parentis, in the event of a serious illness, injury or death. No documentation to review for this section. 1342 POPULATION ACCOUNTING RTSB Manual Section 203: Duty Population and profile survey reports are submitted to Statements, RTSB Management the Board of State and Community Corrections within Responsibilities 10 working days after the end of each reporting period, in a format provided by the Board. The camp maintains a master daily X population and demographic form that is used to document all camp movement. This document is completed and is provided to camp headquarters. The population is ultimately reported to the BSCC. 1343 JUVENILE FACILITY CAPACITY The facility has not exceeded rated capacity at any time this cycle. (A) The number of youth detained in a living unit has X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. (B) If required, the facility has submitted CARs/CCARs X to BSCC since the last inspection (N/A if no to the above). (C) The facility is under an approved suitability plan (N/A X if no to the above). 1350 ADMITTANCE PROCEDURES Policy References are as follows: • RTSB Manual Section 300: Camp X Written policies and procedures for admittance of youth Intake include the requirements of Sections 1324 and 1430. • RTSB Manual Section 302: Camp a) In juvenile halls, youth are allowed access to a Assessment telephone, in accordance with the provisions of • RTSB Manual Section 403: Welfare and Institutions Code Section 627 (two X Documentation completed telephone calls [parent/guardian and • RTSB Manual Section 405: Medical attorney] within an hour, at the public expense). Consent b) The juvenile hall has established written criteria for • RTSB Manual Section 406: On Site detention. Denial Criteria • RTSB Manual Section 502: Orientation Handbook Youth are provided with a phone call upon X admission to notify their parent/guardian of their transfer. The camp program is fully explained to the youth which includes information on how to 7255 Los Angeles Camp Paige\2016-2018\PRO - 10 - J453 JUV PRO-Eff. 03-01-15 c) The juvenile camp has included policies and earn good days in order to go home on time procedures that advise the youth of the estimated or in some cases, earlier than planned. length of stay and has developed program guidelines All youth are advised upon admission of their that include written screening criteria for inclusion estimated time of stay. and exclusion from the program. A sampling of admission packets were reviewed. All admission packets included the completed Projected Release Forms that documents that youth have been advised of X their length of stay. All files were complete with no variations between documentation maintained in each of the files. d) Juvenile halls shall develop policies and procedures that advise any committed youth of the estimated X length of his/her stay. 1351 RELEASE PROCEDURES Policy References are as follows: Written policies and procedures for release of youth in X • RTSB Manual Section 703: custody provide for: Multidisciplinary Team a) Verification of identity/release papers; • RTSB Manual Section 807: b) Return of personal clothing and valuables; X Community Re-Entry Plan c) Notification to the minor’s parents or guardian; X • RTSB Manual Section 808: Early d) Notification to the facility health care provider in Release accordance with Sections 1408 and 1437 of these • RTSB Manual Section 809: Release X regulations, for coordination with outside agencies; Procedures and, e) Notification of school staff. Notifications for release are primarily addressed at the Transitional Multi- Disciplinary Team meeting which is held a few weeks prior to the youth’s release. All partner agencies including Probation, Medical, Mental Health, Education, and the Aftercare Casework officer are present along with the youth and the youth’s parent or guardian to discuss the youth’s progress and to confirm a plan for the youth’s release. Camp staff continue to communicate with a parent or guardian regarding time and location of actual final release. As the date X gets closer the MDT officer continues to update and ensure that all camp staff are aware of the pending release. Youth come to camp with just their small personal items such as pictures, letters or addresses. They are transported in Juvenile Hall clothing. All personal property is released to the parent from the Juvenile Hall when released to camp. When released from camp, the parent or guardian brings clothing for the youth to change into for release. All release documentation is maintained at 7255 Los Angeles Camp Paige\2016-2018\PRO - 11 - J453 JUV PRO-Eff. 03-01-15 f) Notification of facility mental health personnel. the Juvenile Hall in the youth file. Youth’s personal property release forms are maintained in the facility file. Property slips were reviewed at all the juvenile halls and were found to be present. All files reviewed showed that regulatory expectations were completed. X Los Angeles County RTSB have no provisions for furloughs with the exception of a youth who may have a private medical appointment or other court approved purpose. (g) There are written policy and procedures for furlough X of minors from custody. 1352 CLASSIFICATION RTSB Manual Section 402: Assessment and Heart Classification Policy and Section 407: Written policies and procedures on classification of youth Classification X for the purpose of determining housing placement in the facility provide for: Each camp has an identified population of youth that the camp serves. The Camp a) The safety of the youth, facility staff, and the public Assessment Unit is responsible for the initial by placing youth in the appropriate, least restrictive classification of all youth ordered to RTSB. housing and program settings and housing X Classification factors considered include assignments consider the need for single, double, or gender, age, criminal sophistication, prior dormitory assignment; camp commitment, medical needs, mental b) Consideration of facility populations and physical health needs and medication management X design of the facility; needs. c) Classification of a youth upon admittance to the X facility; Camp Paige houses male youth between 16 d) Periodic classification reviews. and 18 years of age, most who are serving their first or second camp commitment. The camp accepts youth who are prescribed psychotropic medications. Upon entry into the facility, camp staff assess and reclassify youth within the dorm. Classification factors considered include gang affiliation, mental health needs and any other behavioral need. X Youth identified with any of these factors are assigned beds close to staff and is documented on a Specialized Supervision Plan. The youth’s name and concern is also documented in the Alert log so that all facility staff are aware of the particular need. Periodic classification reviews are completed weekly for those youth that are on a e) Provide that facility staff shall not separate youth specialized supervision plan. If a youth from the general population or assign youth to a needs a more in-depth review, a formal “As single occupancy room based solely on the youth's Needed” MDT is completed with the full team actual or perceived race, ethnic group identification, input including the parent or guardian. ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender There were not many SSP’s to review but expression, mental or physical disability, or HIV X those reviewed were thorough and were status. (This section does not prohibit staff from completed timely. Staff reviewed the youth’s placing youth in a single occupancy room at the issues/concern and determined if they would youth's specific request or in accordance with title 15 remain on SSP or would be taken off. If they regulations regarding separation). remain on SSP, the information is again placed in the alert log to ensure communication with all staff. 7255 Los Angeles Camp Paige\2016-2018\PRO - 12 - J453 JUV PRO-Eff. 03-01-15 1353 ORIENTATION RTSB Manual Section 500: Camp Orientation, Rights and Privileges and Written policies and procedures require an orientation for Section 502: Orientation Handbook youth prior to placement in a living area. Both written and X verbal information are provided. Provisions are made to At inspection, some of the original provide accessible orientation information to all detained documentation was not present in the files youth including those with disabilities, limited English and there were recent dates for youth proficiency, or limited literacy. The orientation includes: signatures. Camp Paige was evacuated from a) Facility rules and disciplinary procedures; X their camp to Camp Smith within the cycle. b) Grievance procedures; X Some of their paperwork, including c) Access to legal services; X orientation documentation was lost however, d) Access to health care services; X some files were later found. Camp staff reviewed what was found and if something e) Access to counseling services; X was not there, attempts were made to f) Access to religious services; X recreate what was missing. I additionally, g) Access to educational services; X spoke with youth around camp and asked h) Information on the court process; X several when and how they were orientated. i) Housing assignments; X All youth responded in the same manner and j) Availability of personal care items and opportunity for X reported that the orientation occurred personal hygiene; immediately upon entering the camp and all k) Correspondence, visiting and telephone use; X were able to discuss the process. Their l) Availability of reading materials, programs, and information was consistent and compliant X activities; with regulation. m) Use of restraints and chemical agents; X n) Use of force; X All the youth who were questioned were o) Emergency and evacuation procedures. X asked if they understood what was expected p) Non-discrimination policy. of them and if they understood the camp program and the rules based on the X orientation they received. They noted that they had a good understanding of the program and the expectations of them. 1354 SEPARATION RTSB Manual Section 1400: The HOPE There are written policies and procedures for the Center separation of youth for reasons that include, but are not X limited to, medical and mental health conditions, Youth are primarily separated by sending the assaultive behavior, disciplinary consequences and youth to the administration building for protective custody. counseling, time out, or the youth may be Youth who are separated are not denied normal placed directly on a one on one with staff privileges available at the facility, except to accomplish X temporarily. They will still participate in all the objectives of the segregation. camp activities as long as they are not a When the objective of the separation is discipline, Title safety or security threat at the moment. 15, Section 1390 shall apply. There were a few instances of youth from X Camp Paige being placed into the HOPE Center at Camp Rockey due to very serious security issues such as instigating or participating in a camp disturbance or a fight. A daily review of separated youth to determine whether Youth are counseled extensively and if separation remains necessary. involved in a fight, staff encourage mediation X between the fighters. Camp Paige HOPE Center placements do not occur often. 1355 INSTITUTIONAL ASSESSMENT AND PLAN RTSB Manual Section 700: Case Planning and Procedures (Includes 701-706) (A) Written policies and procedures require that assessments and plans be developed within 40 days • 701: Introduction after admission, for youth who are held for a period of 30 • 702: General Duties and X days or more. The assessment and plan shall be responsibilities documented. • 703: The MDT process • 704: Initial Case Plan Activities • 705: Ongoing Case Management 7255 Los Angeles Camp Paige\2016-2018\PRO - 13 - J453 JUV PRO-Eff. 03-01-15 1) The assessment is a statement of the minor’s Activities problems, which includes: 2) Identification of substance abuse history, • 706: Case Plan Activities-Pre- education, vocational, counseling, and family Release reunification needs. The Camp Assessment Unit provides information to camp staff regarding specific courts orders as well as the provides information about the youth’s needs. The camp utilizes the full Multi-Disciplinary Team (MDT) to complete the assessment and case plan based on these orders as well as any additional needs the youth may have. The initial MDT is completed within 10 business days of camp entry. The document that is prepared, is comprehensive since the MDT is a comprehensive, well prepared plan and includes the input of all the disciplines. Periodic review is completed weekly by the youths assigned officer or substitute if they are out. A thorough review of the youth’s plan and behavior is completed with the youth and case notes are documented in the electronic case management system that notate that. The youth also receive a free phone call to their parents at that time and the youths progress is explained to the parent or guardian. X Throughout their camp program, additional MDT meetings are held as needed to address behavior or other needs the youth may have an in some cases to address the positive programs. Transitional MDT’s are also held within a few weeks of release for all youth so that the plan for aftercare and transition can be addressed with the MDT, the youth and the parent. These “As-Needed” meetings are also documented. All partners attend this meeting, and all are then aware of the release and any last issues that need to be addressed. MDT meetings are also scheduled as needed to address behavior concerns, mental health issues or any other issue that occurs that all partners, the youth and the family need to collaborate on. If a youth enters camp and has developmental issues, the youth is generally returned to Central Juvenile Hall as the agency has a unit specifically designed for youth with developmental issues who work closely with the Regional Center. A random sampling of Institutional 7255 Los Angeles Camp Paige\2016-2018\PRO - 14 - J453 JUV PRO-Eff. 03-01-15 (B) The institutional plan for adjudicated and pre- Assessment and Plan documentation was adjudicated minors includes written documentation that reviewed. All were found to be in provides for: compliance with policy and regulation; all 1) Objectives and time frames for the resolution of X provided a complete assessment of the problems identified in the assessment; and, youth and his needs. The documentation and follow up was very detailed. Periodic reviews were timely. 3) A plan for meeting the objectives that includes a description of program resources needed and X individuals responsible for assuring that the plan The assessment and plan is detailed, is implemented thorough and inclusive of the youth’s needs. (C) Subsequent to adjudication, the institution plan Although lengthy, the use of the Multi- documents: Disciplinary Team (MDT) process ensures a 1) Periodic evaluation of progress towards meeting quality, well rounded, thorough report of the objectives, including periodic review and X exactly what a youth needs and the way their discussion of the plan with the youth process is structured, provides an opportunity for all partners to ensure that the youths individual needs are met from each 2) A transition or aftercare plan, subject to existing discipline. resources, that is completed prior to the minor being released; and X Regional Center youth, are not generally assigned to the camp, but if there were to be, the facility would contact the Probation 3) Contact with the Regional Center for the Officer and the Regional Center. Developmentally Disabled, pursuant to Section X 1413. 1356 COUNSELING AND CASEWORK SERVICES Counseling and Casework Services are an expectation of all staff and is embedded in Written policies and procedures ensure appropriate the camp philosophy. There are numerous counseling and casework services for all youth. Policies policy cites that direct counseling and and procedures include: casework services to occur. The following Assisting with personal problems or needs that may are a few of the policy references: arise; • RTSB Manual Section 504: Access to Care • RTSB Manual Section 907: Medical Services • RTSB Manual Section 908: Mental Health Services • RTSB Manual Section 204: Duty Statements, Deputized Staff All contact with youth is documented in X PCMS. Contacts were very detailed and provided much information. All staff make effort to meet with the kids and to address their needs. Youth noted that they felt that “for the most part “staff want to be there to help them. They stated that staff when asked will help them address whatever need they have. Staff who were interviewed noted that they try with the resources they have to help the youth. Each youth gets a free call a week. Staff stated that in some cases, youth are outside the area and providing that call is sometimes difficult, but they do what they 7255 Los Angeles Camp Paige\2016-2018\PRO - 15 - J453 JUV PRO-Eff. 03-01-15 Assisting the youth requesting contact with parents, can to make it happen. attorney, clergyman, probation officer, or another X public official; and, Providing services as appropriate to the population housed in the facility, and may include: substance abuse, family crisis and reunification, counseling, X public health and mental health services. 1357 USE OF FORCE Policy References are as follows: X There are written policies and procedures for the use of • RTSB Manual Section 1501: Safe force, which may include chemical agents. Crisis Management Policy for Policy indicates that force is not applied as punishment, Juvenile Detention Facilities and the discipline, or treatment. Transportation Section • RTSB Manual Section 1502: X Training • RTSB Manual Section 1503: Safe Crisis Management-Physical a) There are policy statements that: Intervention Report Forms 1. Define the term “force” and address the • RTSB Manual Section 1504: Safe escalation and appropriate level of force, Crisis Management-Intervention emphasizing the need to avoid the use of force X Policy and Procedures whenever possible and using only that force • RTSB Manual Section 1505: necessary to ensure the safety of minors and Mechanical Restraints others; • RTSB Manual Section 1507: 2. Describe the requirements for staff to report the Chemical Restraints use of force and to take action to stop the X inappropriate use of force; Use of force incident reports were reviewed 3. Define the role, notification, and follow up and all were consistent with agency policy procedures of medical and mental health staff and procedure and addressed the areas concerning the use of force; and noted in regulation. Staff work hard to verbally deescalate issues X before they occur. I noted that the most used hand on techniques were “step between” and “extended arm”. 4. Define the training that shall be provided and required for the use of force. Such training shall include, but not be limited to, known medical conditions that would contraindicate certain types of force; acceptable chemical agents; X methods of application; signs or symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. b) Policies and procedures address: The types, levels, and application of force; documentation of the use of force; a grievance X procedure; a system for investigation of the use of force and administrative review; and discipline for the improper use of force; 1. The specific use of physical, chemical agent, lethal, and non-lethal force that may, or may not, be used in the facility; X 7255 Los Angeles Camp Paige\2016-2018\PRO - 16 - J453 JUV PRO-Eff. 03-01-15 2. The limitations regarding the use of force on pregnant youth in accordance with Penal Code X Section 6030(f) and Welfare and Institutions Code Section 222; and, 3. A standardized format, time period, and procedure for reporting the use of force, X including the reporting requirements of management and line staff. 1358 USE OF PHYSICAL RESTRAINTS Policy References are as follows: Note: The provisions of this regulation do not apply to the use of handcuffs, shackles or other restraint • RTSB Manual Section 1201: devices when used to restrain youth for movement Enhanced and Specialized or transportation. Supervision Requirements for Youth in Juvenile Facilities a) Written policies and procedures govern the use of • RTSB Manual Section1504: Safe restraint devices. The policies address: known Crisis Management- Intervention X medical conditions that would contraindicate certain Policy and Procedures restraint devices and/or techniques; acceptable restraint devices; signs or symptoms which should Agency policy is specific to the use of soft result in immediate medical/mental health referral; restraints for the protection of the youth from availability of cardiopulmonary resuscitation themselves in the event of a mental health equipment; protective housing of restrained youth; crisis. Policy also requires that if a youth is provision for hydration and sanitation needs; placed in handcuffs for longer than 15 exercising of extremities. minutes, that the youth is transitioned to soft b) Physical restraints are utilized only when it appears restraints and the same procedures apply. less restrictive alternatives would be ineffective in controlling the disordered behavior. Operationally, none of the camps use soft X restraints to restrain youth; however, policy does not reflect this change and still notes this. According to staff interviewed, youth who need to be restrained for their safety or 1) Restraints are used only for those youth who others, are restrained by hard handcuffs. present an immediate danger to themselves or Technical assistance was provided and others, who exhibit behavior that results in the discussed with facility Bureau Administration destruction of property or reveals the intent to regarding the need to immediately update cause self-inflicted physical harm. The X policy regarding restraints for the purpose of circumstances leading to the use of restraints this section. It is imperative that this issue be are documented. resolved, policy updated as needed that staff be retrained as appropriate. c) Youth are placed in restraints only with the approval An Agency Directive was issued prior to the of the facility manager or designee. The facility end of the cycle with this information and X manager may delegate authority to place a minor in was provided for our review. Additionally, restraints to a physician. the Bureau is currently revising and updating Reasons for continued retention in restraints are the Safe Crisis Management Policy and X reviewed and documented a minimum of every hour. Procedure and have assured us that this A medical opinion on the safety of placement and area will be included in the full revision. retention is secured as soon as possible, but no later than two hours from the time of placement. The X youth is medically cleared for continued retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for mental health treatment is secured as soon as X possible, but in no case longer than four hours from the time of placement. d) Continuous direct visual supervision is conducted and documented to ensure that the restraints are X properly employed and to ensure the well-being of the youth. 7255 Los Angeles Camp Paige\2016-2018\PRO - 17 - J453 JUV PRO-Eff. 03-01-15 Observations of the youth’s behavior and any staff interventions are documented at least every 15 X minutes, with actual time recorded. All youth in restraint devices are housed alone or in a specified housing area for restrained minors, with X provisions to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a substitute for treatment. The affixing of hands X and feet together behind the back (hog-tying) is prohibited. e) The use of restraints on pregnant minors is limited in accordance with Penal Code Section 6030(f) and X Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES There is no safety room at Camp Paige. The remainder of the section is deleted. (a-h) Written policies and procedures govern the use of safety X rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES Policy References are as follows: X Written policies and procedures govern the search of • RTSB Manual Section 408: Camp youth, the facility, and visitors. Admission Searches- General Policy Searches are conducted to insure the safety and security • RTSB Manual Section 409: Change of the facility and to provide for the safety and security of X of Clothing and Continued Search the public, visitors, youth, and staff. • RTSB Manual Section 902: Visiting Searches are not conducted for harassment or as a form Procedures of discipline or punishment. Searches are conducted in a • RTSB Manual Section1315: manner that preserves privacy and dignity of the person Property Searches being searched. • RTSB Manual Section1316: Body Searches • RTSB Manual Section 1608: Transportation Searches X Random searches of the dorm, classrooms and all living areas occur regularly. Youth are searched by pat down and in some cases by strip search. Youth are primarily searched after returning from transportation and after visitation. If a strip search is Written procedures address each of the following: deemed to be necessary, prior authorization Intake searches; Searching youth who are returning must be received from the supervisor prior to from activities outside of the living unit, court, another strip searches being conducted. facility, or visiting; Facility searches; Searches of visitors; and, Cross-gender supervision. Policy addresses cross gender searches and X searches of transgender youth in the event Canines will be used if necessary to search for narcotics that may not otherwise be found by staff members when it is believed drugs are present in the facility. 1361 GRIEVANCE PROCEDURE Policy References are as follows: There are written policies and procedures allowing any X • RTSB Manual Section 503: youth to appeal and have grievances resolved relating to Ombudsman any condition of confinement. • RTSB Manual Section 507: The policies and procedures include: Grievances a) A grievance form and instructions that include • RTSB Manual Section 1807: provisions for the youth to have free access to the X Citizens Complaint form; 7255 Los Angeles Camp Paige\2016-2018\PRO - 18 - J453 JUV PRO-Eff. 03-01-15 b) The option for youth to confidentially file the Camp Paige maintains a grievance log. grievance or deliver the form to any youth care X Grievances were requested for 3 random supervision staff working in the facility. months. There were very few grievances to c) Resolution of the grievance at the lowest appropriate review from the time frame requested. I then X staff level; requested all grievances from 2017. There d) Provision for a prompt review and response to were 32 grievances for the full year. All were X grievances within a specified time limit; handled in a timely manner and according to Youth may elect to be present to explain their regulation. version of the grievance to a person not directly X involved in the circumstances that led to the If a parent or other person has a grievance, grievance. they are encouraged to resolve the issue Provision for a staff representative approved by with the facility administrators or supervisor. the facility administrator to assist the youth. X If the grievance is not resolvable or the person does not wish to resolve at the facility e) Provision for a written response to the grievance X level, there are policy and procedures that which includes the reasons for the decisions; would provide information to the person f) A system which provides that any appeal of a regarding the agency ombudsman and also grievance shall be heard by a person not directly a formal citizens complaint process. involved in the circumstances which led to the grievance; and, X Concerns of parent, guardians, staff or other parties are addressed and documented within a specified time X frame, whether or not those concerns are associated with a grievance. 1362 REPORTING OF INCIDENTS RTSB Manual Section 812: Reporting Serious Illnesses, Injuries and Attempted A written report of all incidents, which resulted in physical Suicides to the Juvenile Court. harm, serious threat of physical harm, or death to an employee or a youth of a juvenile facility, or other Camp staff write incident reports on the person(s), is maintained. Such written records are areas covered by regulation and all incidents prepared by staff and submitted to the facility manager that occur in the camp. by the end of the shift. We reviewed a significant sampling of X incident reports covering not only regulatory areas such as Physical Intervention Reports (PIR’s) and (Special Incident Reports (SIR) but also viewed some Preliminary Incident Reports. Child abuse assessments were completed for all youth where hands on occurred. Incident reports were timely, well written and provided an accurate picture of what occurred. 1363 USE OF REASONABLE FORCE TO COLLECT RTSB Manual Section 306: Live Scan and DNA SPECIMENS, SAMPLES, IMPRESSIONS DNA Collection Pursuant to Penal Code Section 298.1, policy and Detention Services Bureau (DSB) conducts procedures describe the use reasonable force to collect X all collections of DNA and this is completed DNA samples from individuals who are required to before a youth is transferred to the camp. If provide such samples, specimens or impressions a DNA sample is required, the youth is pursuant to Penal Code Section 296 and who refuse transferred back to a juvenile hall to have it following written or oral request. collected. Full policy exists in the DSB Policy 7255 Los Angeles Camp Paige\2016-2018\PRO - 19 - J453 JUV PRO-Eff. 03-01-15 Policy and procedures address: and Procedure Manual. Force will not be Documentation of efforts to secure voluntary used to collect DNA. compliance, including an advisement of the legal X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. Documentation of supervisory knowledge of the above and authorization to use force. X If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the department. (Consult with County Counsel regarding statutes applicable to your department.) X 1370 EDUCATION PROGRAM Policy References are as follows: The County Board of Education provides for the • RTSB Manual Section 303: administration and operation of juvenile court schools in X Educational Assessment conjunction with the Chief Probation Officer or designee. • RTSB Manual Section 514: Policies and procedures ensure communication and Juvenile- Educational Rights coordination between educators and probation staff. • RTSB Manual Section 909: Facility Manager shall request an annual review of the Educational Services education program by the superintendent of schools. This annual review of each required element of the Los Angeles County Office of Education program from the Superintendent of Schools has been (LACOE) is responsible for the educational received along with a report or review checklist on needs of all youth committed to the camp. compliance, deficiencies, and corrective action needed Camp Rockey, Camp Paige and Camp X to achieve compliance. This review cannot be delegated Afflerbaugh make up the Angeles Forest to the site principal or other site staff member. It can Principal’s Administrative Unit (PAU). The however be contracted to a qualified outside agency. Principal, Ray Donahue oversees the daily Upon completion, the facility manager will review each operation of the schools. item with the person designated by the school and take any corrective action as needed Camp Afflerbaugh and Camp Paige share General Education Development preparation shall be education space. Youth attend class with X made available to all eligible youth. their own camp, but classrooms are in the Supplemental instruction shall be afforded to youth who same education facility. The school is a year- do not demonstrate sufficient progress towards passing X round school and is a Western Association of the CAHSEE as set forth in the ED Code. Schools and Colleges (WASC) accredited The facility school program complies with the State school. Youth attend classes daily Monday Education Code (Note: The Education Code currently through Friday for 300 minutes daily. The requires a 240-minute school day.) Youth are delivered school is staffed by teachers who provide to their educational program so as not to interfere with X CORE Courses, Special Education, literacy the time afforded the minimum instruction day. intervention as well as programming to meet the needs of the youth. 7255 Los Angeles Camp Paige\2016-2018\PRO - 20 - J453 JUV PRO-Eff. 03-01-15 School discipline is integrated into the facility’s overall Regular year curriculum is the Road to behavioral management plan, with school staff advised Success Model, which provides project- X of administrative decisions that may affect the based learning themes that focus on 5 areas: educational programming. self-worth, empowerment, new beginnings, Expulsion/suspension follows the due process transformation and compassion. Daily safeguards in the education code, including the rights of X activities are designed to promote learning, students with special needs. character and self-esteem. The school Policies and procedures address the rights of any curriculum in the summer is based on the student who has continuing difficulty completing the X Freedom School program developed by the school day. Children’s Defense Fund and provides There are provisions for individuals with special needs activities to build self-esteem and positive that include educational instruction for youth in high attitudes toward learning. security or other special units, compliance with X applicable statutes for special education, and, provision Facility staff report a collaborative for non-English speaking youth and those with limited partnership and report excellent relationships English speaking skills. with Education staff. Probation staff do not sit Youths are enrolled in school no later than three (3) days inside the classrooms unless there is a after admission. X reason to do so for safety and security purposes. Education and Probation staff The school conducts an educational screening and come together to discuss concerns in a completes an education plan within 5 days. safety committee. Youth we spoke with stated that they like school and like the teachers. One youth was X a high school graduate and stated that it was because of his teacher that he was able to graduate. He noted that the teacher mentored him and kept encouraging him. Other youth spoke highly of the teachers and appreciated the emphasis on the APEX If a youth is detained, the school requests the youths program. APEX provided them with an records from his/her prior school to ensure that the opportunity to earn missing credits in educational plan is appropriate. X addition to their regular school work. All felt the teachers provided a good opportunity to learn. 1371 RECREATION AND EXERCISE RTSB Manual Section 1306. Recreation and Exercise a) There are policies and procedures for recreation and X exercise of youth with the intent to maximize the time Camp Paige youth are busy. Very little time youth are out of their rooms/off their bunks. is spent lounging or on their bunks. The b) There is the opportunity for a minimum of three hours facility has a Large Muscle Exercise of recreation, programs and exercise 3 hours a day Calendar that was hung in the dorm and during the week and five hours a day each Saturday, X provides information as to what activity will Sunday and other non-school days. At least one occur at what time and where. Youth hour shall be an outdoor activity. participate in basketball, handball, softball c) The recreation and exercise schedule is posted in and soccer. Special programs are also the living units. provided such as Softball competitions X between staff and youth. d) Recreation shall include the opportunity for at least Technical Assistance was provided and one hour of daily access to unscheduled activities discussed that youth should not miss such as reading, television, radio, music games X exercise as a result of being a Kitchen Patrol etc. The activities are supervised and include worker (KP), attending group or other camp orientation and coaching of youth. activity. Exercise is a requirement for all e) Programs shall include social awareness programs youth. as outlined in Section 1378. X Youth also participate in programs and f) All youth shall be provided with the opportunity for at recreational activities. Youth have specific least one hour of large muscle activity each day. X programs that they are required to attend but 7255 Los Angeles Camp Paige\2016-2018\PRO - 21 - J453 JUV PRO-Eff. 03-01-15 g) That one hour of exercise is suspended only upon a also attend special programming that camp written finding by the administrator/manager that the staff put together for them such as the Top X youth represents a threat to the safety and security Ten Program that includes a movie and of the facility. treats or other special outings within the h) The administrator/manager may suspend for a camp but out of the dorm, Gentleman’s Club period not to exceed 24 hours access to recreation for Etiquette, rapping contests and special and programs holiday programs specific to each individual holiday. Staff occasionally take the youth off site for events. As youth need to dress accordingly for the special events, staff have a Pant Suit Drive to collect suits for the youth to use for the night. They are also used for interviews and graduation. Youth are also provided with time for personal recreation. Youth can choose how X they want to spend this time. Examples include television, music, board games, Xbox, chess, dominoes, letter writing etc. At inspection, there was no consistent documentation of participation or a process in which to ensure that all youth are consistently receiving their required activities even though youth we spoke with reported that they do. Technical assistance provided and discussed regarding the need to provide consistent documentation. RTSB recently implemented a tracking sheet for all camps that they would be utilized to provide this information. 1372 RELIGIOUS PROGRAM RTSB Manual Section 504: Access to Care and Section 1104: Religious Services The facility administrator provides access for voluntary participation in religious services and/or religious Youth have access to ongoing religious counseling at least once a week. A youth is allowed to services, diet if requested and can request participate in other program activities if he/she elects not visits from their own clergy by request. Youth to participate in religious programs. may request permission for their own clergy to come in to visit. Catholic and Protestant services and bible study are offered weekly at Camp Paige. All religions are accommodated. Religious volunteers provide special holiday meals, X goodie bags for youth at Christmas, roses for kids to give to their mothers on Mother’s Day and cards to send to their families on holidays. 7255 Los Angeles Camp Paige\2016-2018\PRO - 22 - J453 JUV PRO-Eff. 03-01-15 Religious programs provide for: religious services, availability of clergy, and availability of religious diets. X 1373 WORK PROGRAM RTSB Manual Section 1003: Work Crews There are written policies and procedures for assigning Camp Paige has identified hire/suspension youths to work programs, which are meaningful, and dismissal practices for youth that hold constructive, and related to vocational training or jobs at the camp. These jobs include increasing a youth’s sense of responsibility. Kitchen Patrol (KP), Office Orderly, Laundry Orderly and Dorm Orderly. Vacant jobs are posted for the week, youth apply and are hired. This summer, youth participated in the Lacy X Jay Program which provided payment for jobs held by the high school graduates on the camp grounds. The camp also had the Camp 17 Fire Program. Youth participated in this program and learned fire prevention and firefighting skills. Unfortunately, the program was cut and no longer exists. Both youth and staff spoke highly of the program and all wish that it could be brought back. 1374 VISITING RTSB Manual Section 512: Family Visits, Section 902: Visiting Procedures and Section X There are written policies and procedures for visiting that 903: Saturday and Sunday Visiting include provision for special visits. Youths are allowed visits by parents, guardians, or Regular, weekly visiting occurs on Sundays persons standing in loco parentis, at reasonable times. X from 1 to 4. Facility provided documentation Opportunity for visiting is at least two hours per week. that showed compliance with regulation. Visits are supervised, but conversations are not monitored unless there is a security or safety need. Facility administration will also approve special visits for grandparents, siblings and may also allow a baby visit if the youth is a parent. These visits are accommodated and are based on the schedule of the visitor and the camp. X Family engagement days occur one time a month and occur on the 2nd Saturday. Youth and their families participate in special programming and spend quality time with each other. 1375 CORRESPONDENCE RTSB Manual Section 509: Mail X There are written policies and procedures for All regulatory expectations are being met. correspondence which ensure: Youth may send and receive an unlimited a) There is no limitation on the volume of mail that youth amount of mail and are given daily X may send or receive; opportunity to do so. b) Youth may send special mail and two letters per week postage-free; Youth interviewed noted that staff pass out incoming mail daily and send out mail daily. X Youth also complete cards and arts and crafts to send out for the holidays. 7255 Los Angeles Camp Paige\2016-2018\PRO - 23 - J453 JUV PRO-Eff. 03-01-15 c) Youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, and the Board of State and X Community Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and d) Incoming and outgoing mail, other than confidential correspondence described above, may be read by staff only when there is reasonable cause to believe X facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS RTSB Manual Section 508, Telephone Calls There are written policies and procedures to provide Upon entry, youth are provided with a youth with access to telephone communications. telephone call to inform their parent/guardian that they have been transferred to camp. Once a week, when meeting with their X assigned caseload counselor, youth receive a free phone call to their parent/guardian or other supportive adult. Youth may also earn additional calls with Behavior Management Points or may also receive additional calls for family counseling with Department of Mental Health. 1377 ACCESS TO LEGAL SERVICES RTSB Manual Section 502: Orientation Handbook X Written procedures ensure the rights of minors to have access to the courts and legal services include: If an attorney wishes to visit the youth in the a) Access, upon request by the youth, to licensed camp, they are provided the camp X attorneys and their authorized representatives; conference room to ensure confidentiality. b) Provision for confidential consultation with attorneys; Youth are allowed to call and/or to write their X and, attorneys whenever requested. c) Unlimited postage paid legal correspondence and cost-free telephone access as appropriate. X 7255 Los Angeles Camp Paige\2016-2018\PRO - 24 - J453 JUV PRO-Eff. 03-01-15 1378 SOCIAL AWARENESS PROGRAM Camp Paige offers comprehensive programming. The schedule is posted in the The County Board of Education or the Chief Probation dorm. The responsible agency has Officer provides programs designed to promote social completed their annual review and provided awareness and reduce recidivism. The programs documentation of their review. Programming consider the needs of male and female youth and may offered is listed below. include: victim awareness; conflict resolution; anger management; parenting skills; appropriate gender Social Awareness Programs: specific programming; juvenile justice; self-esteem; • Aggression Replacement building effective decision-making skills; and, other Training(ART) and Small Group topics that suit the needs of the youth. Intervention • Alcoholics Anonymous • Substance Abuse Counseling • LA Dads X • Alma Family Services • Seeking Safety • AMER-I-CAN- Gang Intervention • Youth Council Educational Programs: • Operation Read • Online College • Summer Literacy Program Arts for Incarcerated Youth Network is a collaborative effort of community-based organizations that focus on the arts. AIYN provides regular art related programming. The agency responsible for providing the programs conducts a written annual review to ensure that the X program content is current, consistent and relevant to the population. 1390 DISCIPLINE • RTSB Manual Section 600: Behavior Expectations X There are written policies and procedures for the • RTSB Manual Section 601: discipline of minors that promote acceptable behavior. Discipline Introduction Discipline is imposed at the least restrictive level that • RTSB Manual Section 604: X promotes the desired behavior. Continuum of Correction Discipline does not include corporal punishment, group • RTSB Manual Section 605: punishment, physical or psychological degradation or X Documentation deprivation of the following: • RTSB Manual Section 1105: Proper a) Bed and clothing; X Use of Authority b) Daily shower, access to drinking fountain, toilet and X personal hygiene items, and clean clothing; Youth are not deprived of any of the required c) Full nutrition; X items. Behavior management information is d) Contact with parent or attorney; X included in orientation materials as well as in e) Exercise; X the unit. f) Medical services and counseling; X g) Religious services; X h) Clean and sanitary living conditions; X i) The right to send and receive mail; and, X j) Education. X There are established rules of conduct and disciplinary penalties to guide the conduct of youth. The rules and penalties, which include both major violations and youth violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 7255 Los Angeles Camp Paige\2016-2018\PRO - 25 - J453 JUV PRO-Eff. 03-01-15 1391 DISCIPLINE PROCESS RTSB Manual Section 501: Due Process X There are written policies and procedures for the Due process documentation was requested administration of discipline that include: for 3 random months. Documentation a) Designation of personnel authorized to impose reviewed consisted of Special Incident X discipline for violation of rules; Reports(SIR’s) and Physical Incident b) Prohibiting discipline from being delegated to any Reports (PIR’s) By policy any SIR or PIR that X youth; is behavior based will have a Sanctions and c) Definition of major and minor rule violations and their appeal form. X consequences, due process requirements; d) Minor rule violations may be handled informally by Due process was conducted timely. All counseling, advising the youth of expected conduct elements required by regulation were or imposing a minor consequence. Discipline shall X present and were compliant. There were be accompanied by written documentation and a some issues with consistency and ensuring policy of review and appeal to a supervisor; that the full form was completed as designed. Facility Director addressed the e) Major rule violations may include withdrawal from issue with supervisors immediately and group activities for 24 hours or more or extension of provided subsequent documentation for time in custody. Major rule violations and the X review. All due process was completed discipline process shall be documented and require timely, were compliant with regulation and the following: complete. Written notice of violation prior to a hearing; X Hearing by a person who is not a party to the X Technical Assistance was provided incident; regarding the sanctions and appeal form. Opportunity for the youth to be heard, present X This issue was addressed with the bureau evidence and testimony; and it was agreed that a new form would be Provision for minor to be assisted by staff in the X implemented for the next cycle. hearing process; and, Provision for administrative review. X Violations that result in a removal from camp or commitment program, but not a return to court X will follow the due process provisions in subsection (e) above. 7255 Los Angeles Camp Paige\2016-2018\PRO - 26 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the X facility in a manner that allows contact with minors. 7255 Los Angeles Camp Paige\2016-2018\PRO - 27 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7255 FACILITY NAME: FACILITY TYPE: Camp Joseph Paige Camp CONSTRUCTION/REMODEL DATE(S): 1960 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: FIELD REPRESENTATIVE: DATE Lisa Southwell March 27, 2018 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) This applies only to Juvenile Halls. ✓ Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated ✓ capacity based on floor space; Provide access to water closets and wash basins ✓ at a ratio of a 1:8; and Provide access to drinking fountain. ✓ Provide access to telephone. ✓ Provide access to private room(s) for interviews. ✓ MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry ✓ out routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) This applies only to Juvenile Halls and Special Purpose Juvenile Halls. ✓ Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; ✓ Washbasins at a ratio of 1:6; ✓ Water closets at a ratio of 1:6 or water closet and ✓ one urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. ✓ Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass ✓ or plastic materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if ✓ room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) Contain a minimum of 500 cubic feet of air space and ✓ 63 cubic feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7255 LA Camp Paige\2016-2018\PHY - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) ✓ Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) ✓ Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, ✓ wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each ✓ sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; ✓ Access to toilets at a ratio of 1:10 or toilet and one ✓ urinal for every 15 boys; and, Access to a drinking fountain. ✓ BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: ✓ A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 ✓ inches off the floor; and, Mattresses are made of a fire-retardant material. ✓ INTERVIEW ROOMS (JH, SPJH & CAMP) ✓ There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for ✓ conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50-foot candles of illumination at ✓ desk level and, at night, there is a maximum illumination of two-foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Educational classrooms are shared with minors from Camp Afflerbaugh. Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a ✓ minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) ✓ There is a minimum of 15 square feet of space for each person being fed at any given time. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7255 LA Camp Paige\2016-2018\PHY - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square ✓ feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: ✓ No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of ✓ ✓ more than 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with ✓ a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening ✓ recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) ✓ Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity ✓ storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space for reception, dining, recreation, exercise and/or ✓ education. This room contains a minimum of: 30 square feet of clear floor space per minor in the ✓ room; 10 feet by 20 feet floor dimensions; and, ✓ 1600 cubic feet of air space with a minimum ceiling ✓ height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: ✓ Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7255 LA Camp Paige\2016-2018\PHY - 3 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS INSPECTION BSCC Code: 7255 FACILITY: TYPE: RC: Camp Joseph Paige Camp 116 FIELD REPRESENTATIVE: DATE: Lisa Southwell March 27, 2018 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* COMMENTS or Designa- Type Standards Room # RC RC Square/Cubic T U W F S tion s Beds Feet Dormitory Dorm Pre-98 1 127 116 116 160’ x 39’ = 6,058 2 Dayroom Pre-98 1 40’ x 19’ = 760 Restroo Pre-98 1 9 1 2 1 m 2 4 7 Historical Notes Camp Paige and Camp Afflerbaugh share the same school area. 2011: At the time of the 2010-12 inspection, minors from Camp Paige were housed at neighboring Camp Afflerbaugh due to a fire that occurred in the laundry room. The laundry room area was under re-construction at the time of our visit. 2013: Two of the toilets were inoperable at the time of the inspection. 2014-2016 Inspection Cycle Notes: RC stands at 116 however the facility has removed beds to provide for programing space, mental health staff offices etc. Changes have occurred in a way beds can be re installed in a matter of a few days. 2016-2018 Inspection Cycle Notes: No Change to RC *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7255 2016 2018 LA Camp Paige LAS ckd - 1 - J460 LAS JUV-05.dot(8\05) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code:7261 FACILITY NAME: FACILITY TYPE: Camp Glenn Rockey Camp PERSON(S) INTERVIEWED: Katherine Falcon, Director; Angel Kelly Blades, DMH; Maria Gonzalez, DPO I, Anthony Jarmillo DPO II, Nefertiti Johnson, DPO I, Camp Rockey Youth FIELD REPRESENTATIVE: DATE: Lisa Southwell March 26, 2018 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Los Angeles County Department of Public BUILDING AND GROUNDS Works conducted their inspection on August X 18, 2018 and were found suitable. (A) (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire Los Angeles County Fire Department last clearance as required by Health and Safety Code X conducted their inspection on 09/11/2017. Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Los Angeles County Department of Public Health and Safety Code Section 101045; Health conducted their inspection as follows: Tia Mao, RN, BSN, MSHCM, PHN, Medical/Mental Health Evaluator conducted the Medical Mental Health Inspection on 01/10/2018 and 01/31/2018. No corrective action was noted. Diosdado Yap, EHS III conducted the X Nutrition inspection on 01/10/2018. Corrective action was noted but later corrected. Jangbir Singh, REHS conducted the Environmental Health inspection on 01/10/2018. No corrective action was noted; however, suggestions were made regarding deep cleaning for mold and dust clean up. This was completed per the facility manager. (D) County superintendent of schools on the adequacy The Camp School was inspected by Dena of educational services and facilities as required in Davis, Senior Program Specialist on Section 1370; 1/31/2018. X The school program at Camp Rockey was found to be consistent with regulation. (E) Juvenile court as required by Section 209 of the Judicial inspection not required for Camps. Welfare and Institutions Code The Juvenile Court does not inspect the LA X County Probation Camps. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7261 Los Angeles Camp Rockey\2016-2018\PRO - 1 - J453 JUV PRO-Eff. 03-01-15 (F) Juvenile Justice Commission as required by The Los Angeles County Probation Section 229 of the Welfare and Institutions Code or Commission conducted their inspection on Probation Commission as required by Section 240 of the 03/15/2017. Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS A letter, dated January 23, 2018, was The Facility Administrator (CPO) has submitted a letter received from Chief Probation Officer Terri certifying that each employee has been appointed and X McDonald certifying appointments and are qualified pursuant to the requirements of this qualifications of agency staff. regulation. The facility adheres to the minimum standards for the selection and training requirements in PC 6035 (STC compliant) as well as ensures a medical, psychological X and records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1321 STAFFING RTSB Manual Sections: • 204, Duty Statements a) There are an adequate number of personnel to carry • 206, Deputized Staff X out the facility program, to provide for safety and security of minors and staff and meet established The camp is overseen by a Probation standards and regulations. Director who is ultimately responsible for all b) There is sufficient staff to ensure that no required activities of the Camp Program. Day to day X service is denied. operations are managed by a SDPO – c) There is a sufficient number of supervisory level staff Supervising Deputy Probation Officer. The X to ensure adequate supervision of all staff members. SDPO oversees the daily function of the d) There is a clearly identified person on duty who is camp and supervises the work of the line responsible for all the operations and activities and staff when they are on duty. The SDPO is X has completed the Juvenile Corrections Officer Core considered the “Acting Director” when the Course and PC 832 training. Director is out of the facility. e) There is as least one staff member present on each X living unit whenever there are minor(s) in the unit. During the day, there are additional f) The facility has sufficient food services personnel supervisors present on shift who are not relative to the number and security of units including responsible for the camp operations at that staff to plan menus, provide kitchen supervision, X time. Supervisors work a 56-hour shift and direct food preparation, train staff and maintain are on continuous duty. On the late-night records. shift, the SDPO is sleeping. If an issue arises, the SDPO is woken up to address the g) The facility has administrative, clerical, recreational, problem, thus no direct supervision of line medical dental, mental health building maintenance staff occurs during this shift. This practice and other support staff for the efficient management was non-compliant; however, in June 2018, of the facility, and to ensure that youth supervision this was corrected, and an awake supervisor staff are not diverted from supervising youth. is now present on all shifts. The Camp is staffed with youth supervision staff, sworn administrative staff which serve in specialized post positions and are assigned to specific functions within the camp, and sworn managers. Youth are X never left alone in the dorm and are supervised anywhere they go throughout the camp. Each camp has office support staff that handle office support functions and camp staff who are assigned to the kitchen, maintenance and grounds. Schedules and staffing lists were reviewed to determine adequacy of staffing levels. Security check logs, youth files, incident reports, and a plethora of additional documentation was reviewed to ensure all 7261 Los Angeles Camp Rockey\2016-2018\PRO - 2 - J453 JUV PRO-Eff. 03-01-15 h) There is sufficient youth supervision staff to provide required tasks were completed. Camp continuous wide-awake supervision of youth, subject Rockey is adequately staffed. to temporary variations in staff assignments, to meet special program needs. RTSB camps are located within proximity of other regional camps, if staffing becomes an issue, staff may be reassigned as necessary or in the event of an emergency. While overtime does exist on occasion, the lower ratios have eliminated all major staffing issues. Medical services are provided through Juvenile Court Health Services. Medical providers consist of doctors, physician assistants and nursing staff. Dental and optometry services are also provided. Youth are transported to appointments off site for these services. Medical staff address the youths’ medical needs and nursing staff are present on site from 6am to 10pm. Medical staff provide one on one medical education for specific ailments as youth are seen for their medical needs. Mental health services are provided by the LA County Department of Mental Health. A psychiatrist sees youth who are on medications to ensure proper management. X Mental health staff are present in camp, 7 days a week from 7am to 8pm. Mental Health supervisors can be contacted after hours for triage and are able to report to the facility as needed for the youth. Mental Health Staff facilitate mental health programming including DBT, Substance Abuse Recovery programs, Seeking Safety, anger management, family therapy, individual therapy and transition planning. Mental Health Staff and Probation Staff communicate regularly regarding throughout the youth’s stay and report any troublesome behaviors. Referrals are made, and youth are seen as needed. If a youth becomes depressed or suicidal, they are not automatically returned to the Juvenile Hall. They are assessed to determine if the youth can be safely maintained in the camp setting, and if so, he remains in the camp with increased supervision. If he cannot be maintained safety in the camp, he will be transported to the hospital first, then returned to the camp when cleared to return. Food Services are provided in house by Probation employed cooks and the facility has adequate ancillary staff that handle all other aspects of the facility. 7261 Los Angeles Camp Rockey\2016-2018\PRO - 3 - J453 JUV PRO-Eff. 03-01-15 Juvenile halls (minimum youth-staff ratio): This section does not apply and as such, the remainder of the section has been deleted. (A) During hours that youth are awake, one wide- (B-E) awake youth supervision staff member is on duty for each 10 youth in detention. X Special Purpose Juvenile Halls (minimum youth- This section does not apply and as such, the staff ratio): remainder of the section has been deleted. (B-E) X (A) During hours that youth are awake, one wide- awake youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): RTSB Manual Section 204: Duty Statements of Deputized Staff and Section 206: Staffing (A) During the hours when youth are awake, there is X a minimum of one wide-awake youth supervision Camp Rockey operates as a small group staff member on duty for each 15 youth in the camp model and as such, has a higher staff to population. youth ratio that exceeds regulation. (B) During the hours when youth are confined to their bunk for the purpose of sleeping, at least one wide- Average population since the cycle began X awake youth supervision staff member is on duty for has been between 32 and 53. The facility each 30-youth present in the facility. houses only male youth. The facility is (C) At least two wide-awake youth supervision staff budgeted for 2 managers, 5 supervisors and members are on duty at all times regardless of the 76 line-level staff positions. number of youth in residence, unless there have X been arrangements made for backup support Camp Rockey documentation showed services which allow for immediate response to staffing between 10 and 13 on the AM/PM emergencies. and generally between 5 and 7 staff on the (D) At least one youth supervision staff member is on late-night shift. Male and female staff are duty who is the same gender as youth who are X always on duty. Youth are never left alone in housed in the facility. the dorm. The camp is adequately staffed for (E) Personnel with primary responsibility for other the number of youth present in the camp. duties such as administration, supervision of personnel, academic or trade instruction, clerical, X The HOPE Center for the East Region is at kitchen or maintenance shall not be classified as Camp Rockey. Camp Rockey is generally youth supervision staff positions. staffed with an extra staff for assignment to the HOPE Center as needed. (F) In addition to the minimum staff to youth ratio required above, consideration has been given to the size, design, and location of the camp; types of offenders committed to the camp; and the function of X the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff. 1322 YOUTH SUPERVISION STAFF RTSB Manual Section 1904: Professional ORIENTATION AND TRAINING Development and Training CPO certification letter has been received and addresses X the elements of Section 1320). Chief Probation Officer Terri McDonald provided a letter, dated January 23, 2018 to (A) Prior to assuming any responsibilities each staff address the elements of Section 1320. X member is properly oriented to his/her duties. (B) Prior to assuming responsibility for the All staff assigned to RTSB have completed supervision of youth, each youth supervision Correctional Officer CORE training prior to staff member receives a minimum of 40 hours of reporting to the camp. Staff have all worked X facility-specific orientation. in Juvenile Hall prior to being promoted to a camp. 7261 Los Angeles Camp Rockey\2016-2018\PRO - 4 - J453 JUV PRO-Eff. 03-01-15 (C) Prior to assuming primary responsibility for Each officer receives on the job training supervision of youth, each youth supervision staff specific to their assigned camp. Officers are member successfully completes the requirements of the X assigned to a training officer to ensure full Juvenile Corrections Officer Core Course pursuant to PC understanding of the camp operations. I 6035. reviewed the facility staff training matrix that (D) Prior to exercising the powers of a peace officer, showed all training was completed. staff shall complete PC 830 training. X PC 830 training is included in the CORE class and is completed at the same time. 1323 FIRE AND LIFE SAFETY Fire and Life Safety Training is included in Whenever there is youth in the facility, there is at least the CORE training. All officers are trained one wide-awake person on duty at all times who meets prior to reporting to the camp. the training standards established by the Board of State X and Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Policy References are as follows: (A) There is a policy and procedures manual that, at a X • RTSB Manual Section 101: Vision, minimum, addresses all regulations that are applicable to Mission, and Core Values the facility. • RTSB Manual Section 102: Roles of (B) The manual is available to and reviewed by all the RTSB and the Probation X employees Department (C) The manual is administratively reviewed at a • RTSB Manual Section 202: RTSB X minimum every two years and updated as necessary. Administrative Structure (D) The records relating to the standards and • RTSB Manual Section 203: Duty requirements set forth in these regulations are accessible X Statements, RTSB Management to the Board of State and Community Corrections. • RTSB Manual Section 204: Duty The manual includes: Statements, Deputized Staff a) Table of organization, including channels of • RTSB Manual Section 205: Duty X communications and description of job Statements, Camp Support Staff classifications; • RTSB Manual Section 207: b) Responsibility of the probation department, purpose Organizational Charts of programs, relationship to the juvenile court, the • RTSB Manual Section 501: Juvenile Justice/Delinquency Prevention Introduction X Commission or Probation Committee, probation • RTSB Manual Section 702: General staff, school personnel and other agencies that are Duties and Responsibilities involved in juvenile facility programs; • RTSB Manual Section703: Multi- c) Responsibilities of all employees; X disciplinary Team (MDT) d) Initial orientation and training program for • RTSB Manual Section1507: X employees; Chemical Restraints e) Initial orientation, including safety and security • RTSB Manual Section 1904: issues, for support staff, contract employees, school X Professional Development and and medical staff, program providers and volunteers; Training f) The maintenance of record keeping, statistics and • RTSB Manual Section 1910: Non- communication systems to ensure: efficient discrimination operation of the facility; care of minors; maintenance X of minors’ records; providing information to the court RTSB has a policy and procedure manual and those authorized by the court or by law, release that is specific to camp operations and has of information regarding youth; provided it to the BSCC for review. g) Ethical responsibilities; The manual was last updated in October 2017; however, staff still refer to older directives that are accessible to them in X Prob. Net. It has been suggested to archive these documents as management has indicated that all past directives were 7261 Los Angeles Camp Rockey\2016-2018\PRO - 5 - J453 JUV PRO-Eff. 03-01-15 h) A non-discrimination provision that provides that all included in the revision of the policy that was youth within the facility shall have fair and equal effective in October 2017. access to all available services, placement, care, treatment, and benefits, and provides that no person Staff access the policy manual via the local shall be subject to discrimination or harassment on intranet known as “Prob. Net”. Staff review the basis of actual or perceived race, ethnic group specific sections of the policy manual while X identification, ancestry, national origin, color, religion, in CORE training but not the full manual. gender, sexual orientation, gender identity, gender There is no formalized process or review to expression, mental or physical disability, or HIV determine or ensure that staff have read and status, including restrictive housing or classification understand the manual in its entirety. They decisions based solely on any of the above are just told to do so. Technical Assistance mentioned categories; has been provided and suggested that i) Storage and maintenance requirements for any management review this practice and chemical agents used in the facility. X implement formal sign off documentation. j) Establish procedures for collection of Medi-Cal There is an initial orientation training for all eligibility information and enrollment of eligible youth. employees and other non-employees that work within the facilities and is completed prior to entering the camp facilities. Probation volunteers are oriented by the X leadership of the Volunteers in Service to Others(VISTO) and other site employees are orientated by their own agency. Probation provides training to partner agencies and provides updates as needed. 1325 FIRE SAFETY PLAN RTSB Manual Section 1710: Fire Prevention and Suppression The fire safety plan includes: X a) A fire prevention plan as part of the manual policy Fire Inspection completed, and clearance and procedure; granted on 09/11/2017. b) Monthly fire and life safety inspections by facility staff X with a two-year retention of the inspection record; Fire Suppression Pre-Plan completed by c) Fire prevention inspections as required by HSC Director Falcon and Jason Senteno, Los X 13146.1 (a) and (b). Angeles County Fire Department, Fire d) An evacuation plan; X Prevention Division on 02/28/2017. 2018’s e) Documented fire drills are conducted at least plan was in the process of signatures. quarterly; X All monthly inspections were completed by f) A written plan for the emergency housing of minors MSB staff and maintained as required. If in the case of fire; and, repairs are needed, they are noted and completed timely. Fire drills were completed as required per regulation and policy. The facility conducts a fire or earthquake drill every other month. Excellent documentation was provided for both the inspections and the drills. X The Camp has updated evacuation plans posted in the dorm and they are included in policy. If the camp were to be evacuated, youth would be moved to Challenger or to the juvenile hall based on the location of the fire and any likelihood or potential for additional danger. There is a current MOU with Bonita Unified School district for bus g) Fire suppression pre-plan in cooperation with the service in the event they are needed to local fire department. evacuate the camp. X 7261 Los Angeles Camp Rockey\2016-2018\PRO - 6 - J453 JUV PRO-Eff. 03-01-15 1326 SECURITY REVIEW Documentation memo provided by Director Falcon on March 26, 2018. The facility administrator annually reviews, evaluates, and documents security reviews. The review and X evaluation address the internal and external security, including, but not limited to: key control, security equipment and related training. 1327 EMERGENCY PROCEDURES RTSB Manual Sections: • 1703: Staff Roles and Emergency policies and procedures include but are not Responsibilities limited to: escape, disturbances, and taking of • 1700- 1719: Emergency and hostages; civil disturbances; fire and natural disasters; Disaster Procedures. periodic testing of emergency equipment; storage, issue and use of chemical agents, related security The County maintains a Building Emergency devices, and weapons and ammunition, where Plan for all county facilities. The plan has applicable; emergency evacuation plans; and, an recently been revised in 2018 and is annual review of emergency procedures for all youth thorough. supervision staff. X Policy provides direction for response to emergencies. Staff are required to review the policy annually. This generally occurs through either an all staff training or through individual review and sign off. All staff complete this except for those on extended leave. Those on leave complete when they return. Documentation memo dated February 3, 2018, noting all staff completed the annual review was provided by Director Falcon. 1328 SAFETY CHECKS RTSB Manual Section 1312: Safety Checks Direct visual observation of each youth at least every 15 A significant random sampling of safety minutes when youth are asleep or in their rooms, checks was completed. There were very few confined in holding cells or confined to their bed in a variances and documentation was compliant dormitory. All safety checks shall be documented with with regulation and consistent with agency X the actual time the check is completed. policy. Technical Assistance has been provided and suggested that agency clarify expectations as to what information is documented on the safety check form for clarity. 1329 SUICIDE PREVENTION PROGRAM RTSB Manual Section 1201: Enhanced and The facility has a comprehensive written suicide Specialized Supervision Requirements for prevention program developed by the health X Youth in Juvenile Facilities and RTSB administrator, mental health director and facility Manual Section 1202: Suicide Prevention administrator that includes, but is not limited to: Policy for Juvenile Facilities (A) Suicide prevention training, which may include training provided in accordance with Section 1322, Staff are trained to recognize and to address X Orientation and Training and Standards and Training for youth who may show signs or symptoms of Corrections Regulations pursuant to Penal Code 6035. suicidal behavior. Staff receive training in (B) Intake screening for suicide risk immediately upon CORE and receive subsequent training X confinement and prior to housing assignment. annually. (C) Provisions facilitating communication among arresting officers, facility staff, family members, medical X Youth are screened for placement by the and mental health personnel in relation to suicide risk. camp assessment unit and are assigned (D) Guidance on housing of youth at risk of suicide. X accordingly. Prior to transfer, youth are cleared by both the medical and mental (E) Adequate supervision depending on level of suicide X health staff at the Juvenile Hall. Upon entry risk. into camp, all youth are assessed for suicide (F) Suicide and suicide attempt intervention policies and X risk during the admittance process. procedures. 7261 Los Angeles Camp Rockey\2016-2018\PRO - 7 - J453 JUV PRO-Eff. 03-01-15 (G) Provisions for reporting suicides and suicide At orientation, if a concern is noted, staff will attempts. always complete a mental health referral to behavioral health to ensure the concern is X addressed. Additionally, staff will complete a Specialized Supervision Plan (SSP) to address the youth’s needs which may (H) Critical incident debriefing. include assigning a staff to the youth or move a youth’s bed to be closer to staff desk. If a youth cannot be maintained in the camp safely, he will be returned to the JH for full review and clearance to return. All SSP’s reviewed were timely, specific to the youth’s individual need at the time it was written and well documented. Rockey staff do an excellent job of ensuring thorough documentation. Staff contact and speak to the youth’s parent regarding any concerns that the camp staff should be aware of regarding their child. A parent orientation is provided telephonically to the parent at that time which includes best X ways to support the youth. DMH Staff also speak with the parent. Once at camp, facility staff which includes probation, education and behavioral health staff, work hard together to ensure the safety of the youth. If a youth becomes upset or receives bad news and shares this information with any staff member, the information is shared with the partners who work together to support the youth and to keep him safe. There are policies in place including required documentation to ensure regulatory expectations occur. 1340 REPORTING OF LEGAL ACTIONS RTSB Manual Section 203: Duty The facility submits a letter of notification to the Board of Statements, RTSB Management State and Community Corrections on each legal action Responsibilities pertaining to conditions of confinement filed against X person or legal entities responsible for juvenile facility There are no pending legal actions. operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY There have been no deaths or other serious OF A MINOR WHILE DETAINED illness or injury of any youth at the camp this cycle. (A) The administrator of the facility provides the Board of State and Community Corrections a Policy References are as follows: copy of the death in custody report that is submitted to the Attorney General under • RTSB Manual Section 913: Government Code Section 12525 within 10 Reporting Serious Illness, Injuries X days. and Attempted Suicides to the Juvenile Court • RTSB Manual Section 1717: Death at a Camp Facility and • RTSB Manual Section 1201: Enhanced and Specialized Supervision Requirements for Youth 7261 Los Angeles Camp Rockey\2016-2018\PRO - 8 - J453 JUV PRO-Eff. 03-01-15 (C) Written policy and procedures assure a medical in Juvenile Facilities and operational review of each in-custody death. • RTSB Manual Section 1202: Suicide The review team includes the facility Prevention Policy for Juvenile administrator and/or the facility manager; the Facilities health administrator; the responsible physician; No documentation to review for this section. and other health care and supervision staff who were relevant to the incident X (C) There are written policies and procedures for handling deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, X guardian or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING RTSB Manual Section 203: Duty Population and profile survey reports are submitted to Statements, RTSB Management the Board of State and Community Corrections within Responsibilities 10 working days after the end of each reporting period, in a format provided by the Board. A population count is completed every 30 minutes and staff clear count at all meals, X School and at bed time or when the dorm closes. The camp clerk completes all facility reporting and provides the information to Probation Headquarters who complete all required reports. 1343 JUVENILE FACILITY CAPACITY The facility has not exceeded rated capacity at any time this cycle. (A) The number of youth detained in a living unit has X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. (B) If required, the facility has submitted CARs/CCARs X to BSCC since the last inspection (N/A if no to the above). (C) The facility is under an approved suitability plan (N/A X if no to the above). 1350 ADMITTANCE PROCEDURES Policy References are as follows: X Written policies and procedures for admittance of youth • RTSB Manual Section 300: Camp include the requirements of Sections 1324 and 1430. Intake a) In juvenile halls, youth are allowed access to a • RTSB Manual Section 302: Camp telephone, in accordance with the provisions of Assessment Welfare and Institutions Code Section 627 (two X • RTSB Manual Section 403: completed telephone calls [parent/guardian and Documentation attorney] within an hour, at the public expense). • RTSB Manual Section 405: Medical b) The juvenile hall has established written criteria for Consent X detention. • RTSB Manual Section 406: On Site c) The juvenile camp has included policies and Denial Criteria procedures that advise the youth of the estimated • RTSB Manual Section 502: length of stay and has developed program guidelines Orientation Handbook that include written screening criteria for inclusion and exclusion from the program. Youth are provided with a phone call upon X admission to notify their parent/guardian of their transfer. The camp program is fully explained to the youth which includes information on how to earn good days in 7261 Los Angeles Camp Rockey\2016-2018\PRO - 9 - J453 JUV PRO-Eff. 03-01-15 d) Juvenile halls shall develop policies and procedures order to go home on time or in some cases, that advise any committed youth of the estimated earlier than planned. length of his/her stay. All youth are advised upon admission of their X estimated time of stay. All admission packets included completed Projected Release Forms that documents that youth have been advised of their length of stay. 1351 RELEASE PROCEDURES Policy References are as follows: Written policies and procedures for release of youth in X • RTSB Manual Section 703: custody provide for: Multidisciplinary Team a) Verification of identity/release papers; • RTSB Manual Section 807: b) Return of personal clothing and valuables; X Community Re-Entry Plan c) Notification to the minor’s parents or guardian; X • RTSB Manual Section 808: Early d) Notification to the facility health care provider in Release accordance with Sections 1408 and 1437 of these • RTSB Manual Section 809: Release X regulations, for coordination with outside agencies; Procedures and, e) Notification of school staff. X Notifications for release are primarily f) Notification of facility mental health personnel. addressed at the Transitional Multi- Disciplinary Team meeting which is held a few weeks prior to the youth’s release. All partner agencies including Probation, Medical, Mental Health, Education, and the Aftercare Casework officer are present along with the youth and the youth’s parent or guardian to discuss the youth’s progress and to confirm a plan for the youth’s release. Camp staff continue to communicate with a parent or guardian regarding time and location of actual final release. X The camp does not maintain any youth personals from time of initial arrest as their personal property is released to the parent from the Juvenile Hall when released to camp. Youth come to camp with just their small personal items such as pictures, letters or addresses. They are transported in Juvenile Hall clothing. When released from Camp, the parent or guardian brings clothing for the youth to change into for release. All release documentation is maintained at the Juvenile Hall in the youth file. Youth’s personal property release forms are (g) There are written policy and procedures for furlough maintained in the facility file. Property slips of minors from custody. were reviewed at all the juvenile halls and were found to be present. All files reviewed showed that regulatory expectations were completed. X Los Angeles County RTSB have no provisions for furloughs with the exception of a youth who may have a private medical appointment or other court approved purpose. 7261 Los Angeles Camp Rockey\2016-2018\PRO - 10 - J453 JUV PRO-Eff. 03-01-15 1352 CLASSIFICATION RTSB Manual Section 402: Assessment and Heart Classification Policy and Section 407: Written policies and procedures on classification of youth X Classification for the purpose of determining housing placement in the facility provide for: Each camp has an identified population of a) The safety of the youth, facility staff, and the public youth that the camp serves. The Camp by placing youth in the appropriate, least restrictive Assessment Unit is responsible for the initial housing and program settings and housing X classification of all youth ordered to RTSB. assignments consider the need for single, double, or Classification factors considered include dormitory assignment; gender, age, criminal sophistication, prior b) Consideration of facility populations and physical camp commitment, medical needs, mental X design of the facility; health needs and medication management c) Classification of a youth upon admittance to the needs. facility; X Camp Rockey houses male youth between d) Periodic classification reviews. 14 and 17 years of age. Most of the youth X are medication eligible meaning they are either on meds currently or have been at e) Provide that facility staff shall not separate youth some point in their history. from the general population or assign youth to a single occupancy room based solely on the youth's Upon entry into the facility, Camp staff actual or perceived race, ethnic group identification, assess and reclassify youth within the dorm. ancestry, national origin, color, religion, gender, Classification factors considered include sexual orientation, gender identity, gender gang affiliation, mental health needs and any expression, mental or physical disability, or HIV other behavioral need. Youth identified with status. (This section does not prohibit staff from any of these factors are assigned beds close placing youth in a single occupancy room at the to staff; this is documented on a Specialized youth's specific request or in accordance with title 15 X Supervision Plan. The youths name is also regulations regarding separation). documented in the Alert log so that all facility staff are aware of the particular need. Periodic classification reviews are completed weekly for those youth that are on a Specialized Supervision Plan. If a youth is in need of a more in-depth review, a formal “As Needed” MDT is completed with the full team input including the parent or guardian. 1353 ORIENTATION RTSB Manual Section 500: Camp Orientation, Rights and Privileges and Written policies and procedures require an orientation for Section 502: Orientation Handbook youth prior to placement in a living area. Both written and X verbal information are provided. Provisions are made to Orientation was completed for all youth, and provide accessible orientation information to all detained the signed documents were present in all youth including those with disabilities, limited English files reviewed. It was noted that all files had proficiency, or limited literacy. The orientation includes: the full complement of intake/orientation a) Facility rules and disciplinary procedures; X paperwork. Youth who were interviewed b) Grievance procedures; X stated that the orientation occurred c) Access to legal services; X immediately upon entry into the camp and that staff did a good job explaining d) Access to health care services; X everything too them. One youth noted that e) Access to counseling services; X he had been to a different camp and the staff f) Access to religious services; X explained the differences between the two g) Access to educational services; X camps. h) Information on the court process; X i) Housing assignments; X Youth noted that they had a good j) Availability of personal care items and opportunity for X understanding of the program and what is personal hygiene; expected of them. k) Correspondence, visiting and telephone use; X l) Availability of reading materials, programs, and X activities; m) Use of restraints and chemical agents; X 7261 Los Angeles Camp Rockey\2016-2018\PRO - 11 - J453 JUV PRO-Eff. 03-01-15 n) Use of force; X o) Emergency and evacuation procedures. X p) Non-discrimination policy. X 1354 SEPARATION RTSB Manual Section 1400: The HOPE There are written policies and procedures for the Center separation of youth for reasons that include, but are not X limited to, medical and mental health conditions, Camp Rockey maintains the HOPE Center assaultive behavior, disciplinary consequences and for all East Region Camps. If a youth needs protective custody. separation in either Camp Paige, Afflerbaugh Youth who are separated are not denied normal or Rockey, he is transported to the HOPE privileges available at the facility, except to accomplish X Center at Camp Rockey for a cool down the objectives of the segregation. period. When the objective of the separation is discipline, Title X 15, Section 1390 shall apply. We found only limited use of the HOPE A daily review of separated youth to determine whether Center primarily for fights and late-night separation remains necessary. dorm disturbances. HOPE Center documentation reviewed at Camp Rockey indicated that youth are not being housed in the HOPE Center as they had been in the past when the space was known as the Special Housing Unit (SHU). It is intended that youth use the HOPE Center to cool down and are then reintegrated back into their dorm either at Rockey or at their sending camp. Documentation reviewed represented compliance with the agency’s procedures. Camp Rockey staff and managers have made an active effort to not send youth to X the HOPE Center. Staff work together to diffuse situations before they get out of hand and use other means to separate the youth by proximity. Staff also attempt to use a one on one staff intervention to deescalate the situation if able. At the time of inspection, the HOPE Center had not been used for the previous 5 months. Discussions held about recent room confinement legislation. Also discussed while the philosophy and policy had changed, the forms all still referred to the HOPE center as the “SHU”. It was encouraged that the bureau review and re-issue their forms with the name change. 1355 INSTITUTIONAL ASSESSMENT AND PLAN RTSB Manual Section 700: Case Planning and Procedures (Includes 701-706) (A) Written policies and procedures require that assessments and plans be developed within 40 days X • 701: Introduction after admission, for youth who are held for a period of 30 • 702: General Duties and days or more. The assessment and plan shall be responsibilities documented. • 703: The MDT process 1) The assessment is a statement of the minor’s • 704: Initial Case Plan Activities problems, which includes: • 705: Ongoing Case Management 2) Identification of substance abuse history, Activities education, vocational, counseling, and family X • 706: Case Plan Activities-Pre- reunification needs. Release The Camp Assessment Unit provides 7261 Los Angeles Camp Rockey\2016-2018\PRO - 12 - J453 JUV PRO-Eff. 03-01-15 (B) The institutional plan for adjudicated and pre- information to camp staff regarding specific adjudicated minors includes written documentation that court orders and information about the provides for: X youth’s needs. 1) Objectives and time frames for the resolution of problems identified in the assessment; and, The Camp utilizes the full Multi-Disciplinary 2) A plan for meeting the objectives that includes a Team (MDT) to complete the assessment description of program resources needed and individuals X and case plan based on these orders as well responsible for assuring that the plan is implemented. as any additional needs the youth may have. (C) Subsequent to adjudication, the institution plan The initial MDT is completed within 10 documents: business days of camp entry. The document 1) Periodic evaluation of progress towards meeting that is prepared is comprehensive and the objectives, including periodic review and includes input from all facility partners. discussion of the plan with the youth; Periodic review is completed weekly by the youth’s assigned officer or substitute if they are out. A thorough review of the youth’s plan and behavior is completed with the youth and case notes are documented in the electronic case management system. The youth also receive a free phone call to their parents at that time and the youth’s progress is explained to the parent or guardian. Throughout their camp program, additional MDT meetings are held as needed to address behavior or other needs the youth may have an in some cases to address the positive programs. Transitional MDT’s are also held within a few weeks of release for all youth so that the plan for aftercare and transition can be addressed with the MDT, the youth and the parent. These “As-Needed” meetings are X also documented. All partners attend this meeting, and all are then aware of the release and any last issues that need to be addressed. If a youth enters camp and has developmental issues, the youth is generally returned to Central Juvenile Hall as the agency has a unit specifically designed for youth with developmental issues who work closely with the Regional Center. All MDT documentation reviewed was completed in compliance with policy and regulation. The use of the MDT process ensures a quality, well rounded, thorough report of exactly what a youth needs and the way their process is structured, it provides an opportunity for all partners to ensure that the youths individual needs are met from each discipline. Periodic reviews were documented well in PCMS. Facility administration have high standards that staff must meet in this area and they are expected to prepare quality reviews. Rockey supervisors are expected 7261 Los Angeles Camp Rockey\2016-2018\PRO - 13 - J453 JUV PRO-Eff. 03-01-15 2) A transition or aftercare plan, subject to existing to conduct quality assurance reviews resources, that is completed prior to the minor X quarterly; however, documentation reviewed being released; and, noted reviews being completed much more 3) Contact with the Regional Center for the often. Developmentally Disabled, pursuant to Section X 1413. 1356 COUNSELING AND CASEWORK SERVICES Counseling and Casework Services are an expectation of all staff and is embedded in Written policies and procedures ensure appropriate the camp philosophy. There are numerous counseling and casework services for all youth. Policies X policy cites that direct counseling and and procedures include: casework services to occur. The following Assisting with personal problems or needs that may are a few of the policy references: arise; Assisting the youth requesting contact with parents, • RTSB Manual Section 504: Access attorney, clergyman, probation officer, or other public X to Care official; and, • RTSB Manual Section 907: Medical Providing services as appropriate to the population Services housed in the facility, and may include: substance • RTSB Manual Section 908: Mental abuse, family crisis and reunification, counseling, Health Services public health and mental health services. • RTSB Manual Section 204: Duty Statements, Deputized Staff Youth reported that staff will help them with X whatever needs they have. They reported positive interactions with most of the camp staff. Staff interviewed stated that they praise the youth when they do well. One staff noted that there is structure, but they make extra effort to praise them and focus on the good behaviors they exhibit because at the end of the day they are just still kids. 1357 USE OF FORCE • RTSB Manual Section 1501: Safe Crisis Management Policy for X There are written policies and procedures for the use of Juvenile Detention Facilities and the force, which may include chemical agents. Transportation Section Policy indicates that force is not applied as punishment, • RTSB Manual Section 1502: discipline, or treatment. Training X • RTSB Manual Section 1503: Safe Crisis Management-Physical Intervention Report Forms a) There are policy statements that: • RTSB Manual Section 1504: Safe 1. Define the term “force” and address the Crisis Management-Intervention escalation and appropriate level of force, Policy and Procedures emphasizing the need to avoid the use of force X • RTSB Manual Section 1505: whenever possible and using only that force Mechanical Restraints necessary to ensure the safety of minors and • RTSB Manual Section 1507: others; Chemical Restraints 2. Describe the requirements for staff to report the use of force and to take action to stop the X inappropriate use of force; Use of force incident reports were reviewed 3. Define the role, notification, and follow up and all were consistent with agency policy procedures of medical and mental health staff and procedure and addressed the areas concerning the use of force; and noted in regulation. X 7261 Los Angeles Camp Rockey\2016-2018\PRO - 14 - J453 JUV PRO-Eff. 03-01-15 4. Define the training that shall be provided and required for the use of force. Such training shall include, but not be limited to, known medical conditions that would contraindicate certain types of force; acceptable chemical agents; X methods of application; signs or symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. b) Policies and procedures address: The types, levels, and application of force; documentation of the use of force; a grievance X procedure; a system for investigation of the use of force and administrative review; and discipline for the improper use of force; 1. The specific use of physical, chemical agent, lethal, and non-lethal force that may, or may not, X be used in the facility; 2. The limitations regarding the use of force on pregnant youth in accordance with Penal Code X Section 6030(f) and Welfare and Institutions Code Section 222; and, 3. A standardized format, time period, and procedure for reporting the use of force, X including the reporting requirements of management and line staff. 1358 USE OF PHYSICAL RESTRAINTS Policy References are as follows: Note: The provisions of this regulation do not apply to the use of handcuffs, shackles or other restraint • RTSB Manual Section 1201: devices when used to restrain youth for movement Enhanced and Specialized or transportation. Supervision Requirements for Youth in Juvenile Facilities a) Written policies and procedures govern the use of • RTSB Manual Section1504: Safe restraint devices. The policies address: known Crisis Management- Intervention X medical conditions that would contraindicate certain Policy and Procedures restraint devices and/or techniques; acceptable restraint devices; signs or symptoms which should Agency policy is specific to the use of soft result in immediate medical/mental health referral; restraints for the protection of the youth from availability of cardiopulmonary resuscitation themselves in the event of a mental health equipment; protective housing of restrained youth; crisis. Policy also requires that if a youth is provision for hydration and sanitation needs; placed in handcuffs for longer than 15 exercising of extremities. minutes, that the youth is transitioned to soft b) Physical restraints are utilized only when it appears restraints and the same procedures apply. less restrictive alternatives would be ineffective in X controlling the disordered behavior. Operationally, none of the camps use soft 1) Restraints are used only for those youth who restraints to restrain youth; however, policy present an immediate danger to themselves or does not reflect this change and still notes others, who exhibit behavior that results in the this. According to staff interviewed, youth destruction of property or reveals the intent to X who need to be restrained for their safety or cause self-inflicted physical harm. The others, are restrained by hard handcuffs. circumstances leading to the use of restraints Technical assistance was provided and are documented. discussed with facility Bureau Administration c) Youth are placed in restraints only with the approval regarding the need to immediately update of the facility manager or designee. The facility policy regarding restraints for the purpose of X manager may delegate authority to place a minor in this section. It is imperative that this issue be restraints to a physician. resolved, policy updated as needed that staff Reasons for continued retention in restraints are be retrained as appropriate. reviewed and documented a minimum of every hour. X An Agency Directive was issued prior to the end of the cycle with this information and 7261 Los Angeles Camp Rockey\2016-2018\PRO - 15 - J453 JUV PRO-Eff. 03-01-15 A medical opinion on the safety of placement and was provided for our review. Additionally, retention is secured as soon as possible, but no later the Bureau is currently revising and updating than two hours from the time of placement. The the Safe Crisis Management Policy and X youth is medically cleared for continued retention at Procedure and have assured us that this least every three hours after the initial medical area will be included in the full revision. opinion. A mental health consultation to assess the need for mental health treatment is secured as soon as X possible, but in no case longer than four hours from the time of placement. d) Continuous direct visual supervision is conducted and documented to ensure that the restraints are X properly employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any staff interventions are documented at least every 15 X minutes, with actual time recorded. All youth in restraint devices are housed alone or in a specified housing area for restrained minors, with X provisions to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a substitute for treatment. The affixing of hands X and feet together behind the back (hog-tying) is prohibited. f) The use of restraints on pregnant minors is limited in accordance with Penal Code Section 6030(f) and X Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES There is no safety room at Camp Rockey. The remainder of the section is deleted. (a-h) Written policies and procedures govern the use of safety X rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES RTSB Manual Section 408: Camp Admission Searches- General Policy X Written policies and procedures govern the search of RTSB Manual Section 409: Change of youth, the facility, and visitors. Clothing and Continued Search Searches are conducted to insure the safety and security RTSB Manual Section 902: Visiting of the facility and to provide for the safety and security of Procedures the public, visitors, youth, and staff. RTSB Manual Section1315: Property Searches RTSB Manual Section1316: Body Searches RTSB Manual Section 1608: Transportation Searches Searches for Camp Rockey youth, consist of pat down searches when coming and going from movement. These searches are completed by same sex staff. X Policy addresses cross gender searches and searches of transgender youth in the event Facility searches consist of dorm searches, locker searches and searches of other accessible areas such as the gym, dining areas. Canines will be used if necessary to search for narcotics that may not otherwise be found by staff members when it is believed drugs 7261 Los Angeles Camp Rockey\2016-2018\PRO - 16 - J453 JUV PRO-Eff. 03-01-15 Searches are not conducted for harassment or as a form are present in the facility. of discipline or punishment. Searches are conducted in a X manner that preserves privacy and dignity of the person Strip searches are allowed by policy with being searched. supervisor pre-approval and a sign off in Written procedures address each of the following: advance of the search. Camp Rockey staff Intake searches; Searching youth who are returning noted that strip searches are only completed from activities outside of the living unit, court, another with a member of medical staff present. It facility, or visiting; Facility searches; Searches of was reported by both youth and staff that visitors; and, Cross-gender supervision. strip searches do not occur that often. 1361 GRIEVANCE PROCEDURE RTSB Manual Section 503: Ombudsman, RTSB Manual Section 507 Grievances and There are written policies and procedures allowing any X RTSB Manual Section 1807 Citizens youth to appeal and have grievances resolved relating to Complaint any condition of confinement. The policies and procedures include: a) A grievance form and instructions that include Only 13 grievances were filed in the year. X provisions for the youth to have free access to the All were addressed timely and in compliance form; with regulation. Some were resolved by line b) The option for youth to confidentially file the staff and the rest by supervisors. All grievance or deliver the form to any youth care X provided the reasons for the response and supervision staff working in the facility. were appropriate. c) Resolution of the grievance at the lowest appropriate X staff level; Technical assistance provided and d) Provision for a prompt review and response to discussed that there is no back up grievance grievances within a specified time limit; X officer assigned Monday -Friday which could negatively impact the process. Facility Youth may elect to be present to explain their manager noted they would look into the version of the grievance to a person not directly X issue and address this concern. involved in the circumstances that led to the grievance. If a parent or other person has a grievance, Provision for a staff representative approved by X they are encouraged to resolve the issue the facility administrator to assist the youth. with the facility administrators or supervisor. e) Provision for a written response to the grievance X If the grievance is not resolvable or the which includes the reasons for the decisions; person does not wish to resolve at the facility f) A system which provides that any appeal of a level, there are policy and procedures that grievance shall be heard by a person not directly would provide information to the person involved in the circumstances which led to the X regarding the agency ombudsman and also grievance; and, a formal citizen’s complaint process. Concerns of parent, guardians, staff or other parties are addressed and documented within a specified time frame, whether or not those concerns are associated with a grievance. X 7261 Los Angeles Camp Rockey\2016-2018\PRO - 17 - J453 JUV PRO-Eff. 03-01-15 1362 REPORTING OF INCIDENTS RTSB Manual Section 812: Reporting Serious Illnesses, Injuries and Attempted A written report of all incidents, which resulted in physical Suicides to the Juvenile Court. harm, serious threat of physical harm, or death to an employee or a youth of a juvenile facility, or other Camp staff write incident reports on the person(s), is maintained. Such written records are areas covered by regulation and all incidents prepared by staff and submitted to the facility manager that occur in the camp. by the end of the shift. We reviewed a significant sampling of incident reports covering not only regulatory X areas such as Physical Intervention Reports (PIR’s) and Special Incident Reports (SIR) but also incidents that are not regulatory such as a youth tattooing his own face, horseplay incidents, serious “not following instructions” and reports that document stolen items from the school. The reports were found to be clear representations of what occurred. 1363 USE OF REASONABLE FORCE TO COLLECT RTSB Manual Section 306: Live Scan and DNA SPECIMENS, SAMPLES, IMPRESSIONS DNA Collection Pursuant to Penal Code Section 298.1, policy and Detention Services Bureau (DSB) conducts procedures describe the use reasonable force to collect X all collections of DNA before a youth is DNA samples from individuals who are required to transferred to the camp. If a DNA sample is provide such samples, specimens or impressions required, the youth is transferred back to a pursuant to Penal Code Section 296 and who refuse juvenile hall to have it collected. Full policy following written or oral request. exists in the DSB Policy and Procedure Policy and procedures address: Manual. Force will not be used to collect Documentation of efforts to secure voluntary DNA. compliance, including an advisement of the legal X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. Documentation of supervisory knowledge of the X above and authorization to use force. If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the department. (Consult with County X Counsel regarding statutes applicable to your department.) 1370 EDUCATION PROGRAM RTSB Manual Section 303: Educational Assessment The County Board of Education provides for the RTSB Manual Section 514: Juvenile- administration and operation of juvenile court schools in Educational Rights conjunction with the Chief Probation Officer or designee. RTSB Manual Section 909: Educational Policies and procedures ensure communication and Services coordination between educators and probation staff. Los Angeles County Office of Education (LACOE) is responsible for the educational X needs of all youth committed to the camp. Camp Rockey, Camp Afflerbaugh and Camp Paige make up the Angeles Forest Principal’s Administrative Unit (PAU). The Principal, Ray Donahue oversees the daily operation of the schools’. Camp Rockey is a year-round school and is Western Association of Schools and 7261 Los Angeles Camp Rockey\2016-2018\PRO - 18 - J453 JUV PRO-Eff. 03-01-15 Facility Manager shall request an annual review of the Colleges (WASC) accredited. Youth attend education program by the superintendent of schools. classes daily Monday through Friday. This annual review of each required element of the The school is staffed with 6 teachers who program from the Superintendent of Schools has been provide CORE Courses and Special received along with a report or review checklist on Education. compliance, deficiencies, and corrective action needed X to achieve compliance. This review cannot be delegated Regular year curriculum is the Road to to the site principal or other site staff member. It can Success Model, which provides project- however be contracted to a qualified outside agency. based learning themes that focus on 5 areas: Upon completion, the facility manager will review each self-worth, empowerment, new beginnings, item with the person designated by the school and take transformation and compassion. Daily any corrective action as needed activities are designed to promote learning, General Education Development preparation shall be character and self-esteem. The school X made available to all eligible youth. curriculum in the summer is based on the Supplemental instruction shall be afforded to youth who Freedom School program developed by the do not demonstrate sufficient progress towards passing X Children’s Defense Fund and provides the CAHSEE as set forth in the ED Code. activities to build self-esteem and positive The facility school program complies with the State attitudes toward learning. Education Code (Note: The Education Code currently requires a 240-minute school day.) Youth are delivered X Overall, teachers and probation report a to their educational program so as not to interfere with good relationship. Two probation officers sit the time afforded the minimum instruction day. in each classroom to monitor the youth and School discipline is integrated into the facility’s overall ensure structure. There is also a school behavioral management plan, with school staff advised liaison to mediate between the youth and the of administrative decisions that may affect the X teacher should there be any issues of educational programming. concern and youth still will be sent to the principal’s office if need be. This process Expulsion/suspension follows the due process and collaboration between education and safeguards in the education code, including the rights of X probation staff has minimized referrals and students with special needs. suspensions for Camp Rockey youth. Policies and procedures address the rights of any student who has continuing difficulty completing the Youth we spoke with stated that they like school day. X school and like going everyday which was contrary to most of their comments about their schools on the outside. They noted that the teachers work with them and want them There are provisions for individuals with special needs to succeed which makes them want to work that include educational instruction for youth in high harder. security or other special units, compliance with X applicable statutes for special education, and, provision for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) days X after admission. The school conducts an educational screening and X completes an education plan within 5 days. If a youth is detained, the school requests the youth’s records from his/her prior school to ensure that the X educational plan is appropriate. 1371 RECREATION AND EXERCISE RTSB Manual Section 1306. Recreation and Exercise a) There are policies and procedures for recreation and X exercise of youth with the intent to maximize the time Camp Rockey staff keep youth busy. At the youth are out of their rooms/off their bunks. time of inspection, the youth were outside b) There is the opportunity for a minimum of three hours exercising. Staff were engaging the youth. of recreation, programs and exercise 3 hours a day Some were participating in team activities, during the week and five hours a day each Saturday, X some were walking, and some were resting Sunday and other non-school days. At least one on the bench. hour shall be an outdoor activity. 7261 Los Angeles Camp Rockey\2016-2018\PRO - 19 - J453 JUV PRO-Eff. 03-01-15 c) The recreation and exercise schedule is posted in Youth also participate in programs and the living units. recreational activities. Youth have specific X programs that they are required to attend and can choose which activity they want to participate in for free time. d) Recreation shall include the opportunity for at least one hour of daily access to unscheduled activities The facility documents the activities the such as reading, television, radio, music games X youth participate in. At inspection, there was etc. The activities are supervised and include no consistent documentation of participation orientation and coaching of youth. or a process in which to ensure that all youth e) Programs shall include social awareness programs are consistently receiving their required X as outlined in Section 1378. activities even though youth we spoke with f) All youth shall be provided with the opportunity for at reported that they do. Technical assistance X least one hour of large muscle activity each day. provided and discussed regarding the need g) That one hour of exercise is suspended only upon a to provide consistent documentation. written finding by the administrator/manager that the youth represents a threat to the safety and security X RTSB recently implemented a tracking sheet of the facility. for all camps that they will utilize to provide this information. h) The administrator/manager may suspend for a period not to exceed 24 hours access to recreation X and programs 1372 RELIGIOUS PROGRAM RTSB Manual Section 504: Access to Care and Section 1104: Religious Services The facility administrator provides access for voluntary participation in religious services and/or religious X Youth have access to ongoing religious counseling at least once a week. A youth is allowed to services, diet if requested and can request participate in other program activities if he/she elects not visits from their own clergy by request. to participate in religious programs. Religious programs provide for: religious services, Camp Rockey provides weekly Catholic and availability of clergy, and availability of religious diets. Protestant services but the camp will accommodate any religion. Religious X volunteers provide special holiday meals, bible studies, baptisms and communion. Family members are also welcome to attend special services with their child. 1373 WORK PROGRAM RTSB Manual Section 1003: Work Crews There are written policies and procedures for assigning youths to work programs, which are meaningful, Camp Rockey provides Serve Safe training constructive, and related to vocational training or to all eligible youth. Youth must be at least X increasing a youth’s sense of responsibility. 15.5 to test for the certification. This past summer, youth at Camp Rockey also participated in Operation Read, which provided paid internships for youth to complete certain jobs on the camp grounds. 1374 VISITING RTSB Manual Section 512: Family Visits, Section 902: Visiting Procedures and Section X There are written policies and procedures for visiting that 903: Saturday and Sunday Visiting include provision for special visits. Youths are allowed visits by parents, guardians, or Regular weekly visiting occurs on Sundays persons standing in loco parentis, at reasonable times. from 1 to 4. Facility administration will also Opportunity for visiting is at least two hours per week. approve special visits for grandparents, siblings and may also allow a baby visit if the youth is a parent. X Family engagement days occur one time a month and occur on the 2nd Saturday. Youth and their families participate in special programming and spend quality time with each other. 7261 Los Angeles Camp Rockey\2016-2018\PRO - 20 - J453 JUV PRO-Eff. 03-01-15 Visits are supervised, but conversations are not DMH and LACOE also provides parent monitored unless there is a security or safety need. sessions periodically before visits occur. X 1375 CORRESPONDENCE RTSB Manual Section 509: Mail X There are written policies and procedures for All regulatory expectations are being met. correspondence which ensure: Youth may send and receive an unlimited a) There is no limitation on the volume of mail that youth amount of mail and are given daily X may send or receive; opportunity to do so. Youth interviewed b) Youth may send special mail and two letters per noted that staff pass out incoming mail daily. X week postage-free; c) Youth may correspond confidentially with state and Youth also compete cards and crafts to send federal courts, any member of the State Bar or holder out to their families for the holidays. of public office, and the Board of State and X Community Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential correspondence described above, may be read by staff only when there is reasonable cause to believe X facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS RTSB Manual Section 508, Telephone Calls There are written policies and procedures to provide Upon entry, youth are provided with a youth with access to telephone communications. telephone call to inform their parent/guardian that they have been transferred to camp. Once a week, when meeting with their X assigned caseload counselor, they receive a free phone call to their parent/guardian. Youth may also earn additional calls with Behavior Management Points or may also receive additional calls for family counseling with Department of Mental Health. 1377 ACCESS TO LEGAL SERVICES RTSB Manual Section 502: Orientation Handbook X Written procedures ensure the rights of minors to have access to the courts and legal services include: If an attorney wishes to visit the youth in the a) Access, upon request by the youth, to licensed camp, they are provided the camp X attorneys and their authorized representatives; conference room to ensure confidentiality. b) Provision for confidential consultation with attorneys; Youth can call and/or write their attorneys at X and, any time they request. c) Unlimited postage paid legal correspondence and X cost-free telephone access as appropriate 1378 SOCIAL AWARENESS PROGRAM Camp Rockey offers comprehensive programming. The schedule is posted in the The County Board of Education or the Chief Probation dorm. The responsible agency has Officer provides programs designed to promote social completed their annual review and provided awareness and reduce recidivism. The programs documentation of their review. consider the needs of male and female youth and may include: victim awareness; conflict resolution; anger Anger Management, Dialectical Behavior X management; parenting skills; appropriate gender Therapy (DBT) and substance abuse specific programming; juvenile justice; self-esteem; programming are the primary therapeutic building effective decision-making skills; and, other programs. Other programs such as LA topics that suit the needs of the youth. dads, PET Prescriptions, Poetry for Youth, Seeking Safety and Success 4 Life are just a few of other programs that are offered for the youth. 7261 Los Angeles Camp Rockey\2016-2018\PRO - 21 - J453 JUV PRO-Eff. 03-01-15 The agency responsible for providing the programs Youth also participate in individual and family conducts a written annual review to ensure that the therapy. X program content is current, consistent and relevant to the population. 1390 DISCIPLINE • RTSB Manual Section 600: Behavior Expectations X There are written policies and procedures for the • RTSB Manual Section 601: discipline of minors that promote acceptable behavior. Discipline Introduction Discipline is imposed at the least restrictive level that • RTSB Manual Section 604: X promotes the desired behavior. Continuum of Correction Discipline does not include corporal punishment, group • RTSB Manual Section 605: punishment, physical or psychological degradation or X Documentation deprivation of the following: • RTSB Manual Section 1105: Proper a) Bed and clothing; X Use of Authority b) Daily shower, access to drinking fountain, toilet and X personal hygiene items, and clean clothing; Youth are not deprived of any of the required c) Full nutrition; X items. Behavior management information is d) Contact with parent or attorney; X included in orientation materials as well as in e) Exercise; X the unit. f) Medical services and counseling; X Camp Rockey staff hold youth accountable g) Religious services; X for both minor and major rule violations h) Clean and sanitary living conditions; X through taking points on the merit sheet, i) The right to send and receive mail; and, X sanction forms, requiring apologies, DBT j) Education. X exercise, demonstrator of a skill or an open There are established rules of conduct and disciplinary group apology. penalties to guide the conduct of youth. The rules and penalties, which include both major violations and youth violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS RTSB Manual Section 501: Due Process X There are written policies and procedures for the Due process documentation was requested administration of discipline that include: for 3 random months. Documentation a) Designation of personnel authorized to impose reviewed consisted of Special Incident X discipline for violation of rules; Reports(SIR’s) and Physical Incident b) Prohibiting discipline from being delegated to any Reports (PIR’s) By policy any SIR or PIR that X youth; is behavior based will have a Sanctions and c) Definition of major and minor rule violations and their appeal form. Documentation reviewed was X consequences, due process requirements; consistent with policy and compliant with d) Minor rule violations may be handled informally by regulation. In several of the samples, the counseling, advising the youth of expected conduct supervisor heard the issue and lessoned the or imposing a minor consequence. Discipline shall X outcome with the youth agreeing to a lesser, be accompanied by written documentation and a minor consequence. policy of review and appeal to a supervisor; Technical Assistance was provided e) Major rule violations may include withdrawal from regarding the sanctions and appeal form. group activities for 24 hours or more or extension of This issue was addressed with the bureau time in custody. Major rule violations and the X and it was agreed that a new form would be discipline process shall be documented and require implemented for the next cycle. the following: Written notice of violation prior to a hearing; X Hearing by a person who is not a party to the X incident; Opportunity for the youth to be heard, present X evidence and testimony; Provision for minor to be assisted by staff in the X hearing process; and, Provision for administrative review. X 7261 Los Angeles Camp Rockey\2016-2018\PRO - 22 - J453 JUV PRO-Eff. 03-01-15 Violations that result in a removal from camp or commitment program, but not a return to court will follow the due process provisions in X subsection (e) above. 7261 Los Angeles Camp Rockey\2016-2018\PRO - 23 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the X facility in a manner that allows contact with minors. 7261 Los Angeles Camp Rockey\2016-2018\PRO - 24 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7261 FACILITY NAME: FACILITY TYPE: Camp Glenn Rockey Camp CONSTRUCTION/REMODEL DATE(S): 1981 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: 1978 FIELD REPRESENTATIVE: DATE: Lisa Southwell March 26, 2018 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) This applies only to Juvenile Halls. ✓ Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated ✓ capacity based on floor space; Provide access to water closets and wash basins ✓ at a ratio of a 1:8; and Provide access to drinking fountain. ✓ Provide access to telephone. ✓ Provide access to private room(s) for interviews. ✓ MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry ✓ out routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) This applies only to Juvenile Halls and Special Purpose Juvenile Halls. ✓ Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; ✓ Washbasins at a ratio of 1:6; ✓ Water closets at a ratio of 1:6 or water closet and ✓ one urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. ✓ Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass ✓ or plastic materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if ✓ room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) The Special Handling Unit contains 20 single rooms. Contain a minimum of 500 cubic feet of air space and ✓ 63 cubic feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7261 Los Angeles Camp Rockey\2016-2018\PHY - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) There are no double rooms in this camp. ✓ Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) ✓ Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) The SHU rooms are not equipped with these fixtures, but youth have access to such Contain an individual or combination drinking fountain, facilities. ✓ wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each ✓ sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; ✓ Access to toilets at a ratio of 1:10 or toilet and one ✓ urinal for every 15 boys; and, Access to a drinking fountain. ✓ BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: ✓ A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 ✓ inches off the floor; and, Mattresses are made of a fire-retardant material. ✓ INTERVIEW ROOMS (JH, SPJH & CAMP) ✓ There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for ✓ conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50-foot candles of illumination at ✓ desk level and, at night, there is a maximum illumination of two-foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a ✓ minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) ✓ There is a minimum of 15 square feet of space for each person being fed at any given time. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7261 Los Angeles Camp Rockey\2016-2018\PHY - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square ✓ feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: ✓ No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of ✓ more than 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with ✓ a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening ✓ recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) ✓ Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity ✓ storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) This applies only to Special Purpose Juvenile Halls. There is a multipurpose space or room that provides space for reception, dining, recreation, exercise and/or ✓ education. This room contains a minimum of: 30 square feet of clear floor space per minor in the ✓ room; 10 feet by 20 feet floor dimensions; and, ✓ 1600 cubic feet of air space with a minimum ceiling ✓ height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: ✓ Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7261 Los Angeles Camp Rockey\2016-2018\PHY - 3 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS INSPECTION BSCC Code: 7261 FACILITY: TYPE: RC: Camp Glenn Rockey Camp 125 FIELD REPRESENTATIVE: DATE: Lisa Southwell March 26,2018 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* COMMENTS or Designa- Type Standards Room # RC RC Square/Cubic T U W F S tion s Beds Feet Dormitory Dorm Pre-98 1 125 105 105 160’ x 39’ = 6,058 2 Dayroom Pre-98 1 40’ x 19’ =760 Restroo Pre-98 1 7 8 2 1 Three “bird bath” wash basins w/ 8 spigots each. m 4 5 HOPE Dayroom Pre-98 2* 30’ x 26.5’ = 780 1 Restroo Pre-98 1 2 1 2 3 m Single Pre-98 10 1 1 10 8’ x 12’ = 96 All dry rooms. Restroo Pre-98 1 2 1 2 3 m Single Pre-98 10 1 1 10 8’ x 12’ = 96 All dry rooms. Historical Notes: NOTES: The SHU has two separate bathroom areas and two dayroom areas. * Per agreement with the CYA, one of the two dayroom areas in the SHU was allowed to be designated as a classroom. 2011: At the time of the 2010-12 inspection, the SHU dayroom referred to above was used as program, rather than classroom space. 2013: The restroom to the left of the control area has been posted as off limits to youth. 2014-2016 Inspection Cycle Notes: RC stands at 125 however the facility has removed beds to provide for programing space, mental health staff offices etc. Changes have occurred in a way beds can be re installed in a matter of a few days. 2016-2018 Inspection Cycle Notes: No Changes to RC *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7261 2016 2018 LA Camp Rockey LAS ckd - 1 - Juv LAS.dot;CSA 460(1/6/97)