Madera County, Juvenile Detention Facility (2020-2022 inspection cycle)

June 3, 2022 Chris Childers, Chief Probation Officer Madera County Probation Department 209 West Yosemite Avenue Madera, CA 93637 RE: MADERA COUNTY JUVENILE DETENTION FACILITY #7280 AND CORRECTIONAL ACADEMY #7285 2020/2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885 Dear Chief Childers: The 2020/2022 biennial inspection of the Madera County Probation Department’s Juvenile Detention Facility and Correctional Academy has been completed. A pre-inspection briefing was held on April 6, 2022, and the facility was inspected on May 16-19, 2022. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the Juvenile Detention Facility at 40 youth and the Correctional Academy at 30 youth. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. MANDATORY LOCAL INSPECTIONS In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. We note some of the local inspections did not occur during COVID but are returning to normal schedules in 2022. The dates of the local inspections may be found in the accompanying Procedures Checklist. Chris Childers Chief Probation Officer Page 2 Scope of the Inspection The inspection consisted of a review of the Madera County Juvenile Facility’s Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth, and collaborative partners. During the inspection, we evaluated consistency between policy and practices. BSCC INSPECTION RESULTS Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Madera County Juvenile Detention Facility or Correctional Academy. No corrective action is required at this time. Operations Our inspection included a substantial review of written materials including incident reports, grievances, admission/classification documentation, separation/room confinement incident reports and disciplinary reports/findings. Our review was to ensure compliance with Title 15 Regulations and that agency procedures and processes were consistent with policy. We found the facility practices demonstrated an understanding of regulation and expected operational practice. Operational partners have worked with Probation staff to incorporate a fundamental and cohesive approach to building relationships with youth, evidenced by frequent and ongoing team collaboration through Treatment Team meetings. The sharing of information focuses on those youth that demonstrate difficulty in completing a successful program. We appreciate you returning to pre-COVID- 19 treatment team meetings to facilitate a more cohesive approach to this. Overall facility operations were well documented, especially as they relate to intervention and responses to high risk incidents. We are hopeful a more involved approach from Wellpath Behavior Health will assist in this area. Our review and in conversations with youth revealed a fair and consistent response to behavior related issues and a positive comprehensive program. Education The Madera County Superintendent of Schools (MCSOS) provides a full inventory of educational opportunities. Youth are provided 270 minutes of daily curriculum, as well as credit recovery, community college and vocational opportunities. Teaching staff and administrators are involved at the facility, prioritizing and individualizing a plan for each youth. Educational staff are involved in Multi-Disciplinary Meetings, and work closely to support re-entry and transition services, with seamless participation in programs at nearby MCSOS locations. The MCSOS school program at the juvenile facilities are accredited through the Western Association of Schools and 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 72080 7285 Madera JDF LTR 20-22 Chris Childers Chief Probation Officer Page 3 Colleges. Since some SOS sites are close to the probation facility and field offices, youth transition easily and with the support of their Probation Officer upon release. Programming Youth in the detention and commitment sides of the facilities are provided significant services facilitated by probation staff and agency partners. Services are provided and directed by individualized case plans which are updated, modified, and enhanced during the youth’s stay and based on information garnered from multi-agency involvement with each youth. All youth participate in programming that includes social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. Structured programs include: Substance Abuse Treatment (MCBH), Individual Counseling (MCBH), Girls Group (currently suspended due to low female population), ACES (Trauma Informed Care Program), Youth for Christ, Aggression Replacement Training, and Workforce (10 week program to promote job readiness). The MCSOS participates in programming including extra-curricular subjects such as art, poetry, creative writing and public speaking. Education Out, a program to learn about historical sites in Yosemite, Santa Cruz, Monterey, and Madera County. Virtual welding is also offered. The facility emphasizes positive school, work, and unit behavior through their structured schedule and behavior programming options, which focus on reinforcing performance-based expectations with consistent staff responses. This provides for clear expectations of youth behavior. The staff support natural consequences so that youth may learn from their mistakes. Our review of incident reports, case plans, and grievances support the system of fairness and illustrate the agency efforts to effect positive changes in youth behavior. Youth continue to benefit from the EDOVO Tablet system, one of the first incentive and education-based technologies brought into juvenile facilities. Youth complete certifications, life skill tenets, and education assignments while earning incentive points for movies, video games, and pro-social skill building opportunities. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 70 youth in both programs. Please see the Physical Plant Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training According to the most recent Standards and Training for Corrections audit, the Madera County Probation Department is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed and accessed the detention of youth this cycle and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. -- 72080 7285 Madera JDF LTR 20-22 Chris Childers Chief Probation Officer Page 4 We are impressed with the operations and programming at the Madera County Juvenile Detention Facility and Correctional Academy Programs. We would again like to thank you and compliment your staff for their dedication, thoroughness, and responsiveness. They worked hard to meet regulation requirements and were engaged in the process. They are doing an outstanding job in caring for the youth in their care. This concludes the 2020/2022 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Madera County* Chair, Juvenile Justice Commission, Madera County* Chair, Board of Supervisors, Madera County* County Administrator, Madera County* Jose Pantoja, Deputy Chief Probation Officer *Copies of full inspection are available upon request or are available online at www.bscc.ca.gov. 72080 7285 Madera JDF LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7280 7285 FACILITY NAME: Madera County Juvenile Detention Facility FACILITY TYPE: JH and Camp Correctional Academy PERSON(S) INTERVIEWED: Chris Childers, Chief Probation Officer; Jose Pantoja, Deputy Chief Facilities; Kevin Davie, Juvenile Detention Officer (JDO) - Supervisor; Larry Zertuche, JDO - Supervisor; Lawrence Huerta, JDO III; Monica Espinoza, JDO II; Hugo Sanchez, Program Director Career Tech – Curriculum Alternative Education Services; Devon Medina, Wellpath Medical Director; Gilbert De La Fuente, Alcohol and Drug Clinician – Madera County Behavioral Health; Francis Vasquez, Clinician - Madera County Behavior Health; Savina Martinez, Site Director – Youth of Christ; Bertha Vega, Program Manager -Madera County Workforce Investment Corporation; Charleton Dove, Career Specialist - Madera County Workforce Investment Corporation; Youth: Jeffrey, age 18; Isabella, age 17. FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 16-19, 2022 NOTE: The Procedures Checklist reflects the Juvenile Facility and Correctional Academy as both share the same Policy and Procedure Manual and Physical Plant. TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS Inspections with a * designation means they were not completed due to Covid. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; ☒ ☐ ☐ 2020: June 5, 2020 2021: * (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code ☒ ☐ ☐ 2020: February 19, 2020 Section 13146.1 (a) and (b); 2021: July 19, 2021 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; 2020: Environmental Health * Medical/Mental Health * Nutritional Health April 15, 2020 ☒ ☐ ☐ 2021: Environmental Health June 18, 2021 Medical/Mental Health * Nutritional Health June 23, 2021 2022: Medical/Mental Health May 27, 2022 (D) County superintendent of schools on the adequacy of educational services and facilities as required in ☒ ☐ ☐ 2020: June 20, 2020 Section 1370; 2021: June 14, 2021 (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code The Presiding Juvenile Court Judge designates the Juvenile Justice Commission to complete the Judicial Inspection Report as ☒ ☐ ☐ part of their inspection. The Judge tours with the Commission but does not complete a report. This has been the process since the 2014-2016 cycle. (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or 2020: * Probation Commission as required by Section 240 of ☒ ☐ ☐ 2021: April 12, 2021 the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is The elements of this regulation are addressed determined by receipt of the Chief Probation Officer’s in a memorandum completed by Chief Probation Officer Chris Childers dated certification letter confirming that all elements of December 31, 2021. regulation are met. (a) Appointment N.01.01.02 Chief Probation is the Facility Administrator. In each juvenile facility there shall be a superintendent, ☒ ☐ ☐ M.01.01.03 Deputy Chief oversees the director or facility manager in charge of its program and detention facility. employees. Such superintendent, director, facility C.01.00.00 General Personnel Policies manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to N.01.10.00 Peace Officer Powers and Duties their job classification and duties in accordance with applicable civil service or merit system ☒ ☐ ☐ N.01.11.00 Employee Responsibilities rules; C.01.19.02 Minimum Requirements (2) require a medical evaluation and physical examination including tuberculosis screening C.01.19.02 Minimum Requirements test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by ☒ ☐ ☐ C.01.20.09 the Board pursuant to Section 6035 of the Penal Code; and N.01.11.00 (4) conduct a criminal records review, on each new employee, and psychological examination in ☒ ☐ ☐ C.01.19.02 Minimum Requirements accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the N.01.20.00 facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING U.01.06.06 Each juvenile facility shall: 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to carry out the overall facility operation and its U.01.07.01 programming, to provide for safety and security of youth and staff, and meet established standards and regulations; The facility is currently staffed with 22 Juvenile Detention Officer I/II’s (3 on leave), 5 Juvenile Detention Officer III’s, and 5 Juvenile Detention Officer Supervisors that work 12-hour shifts. There are 8 extra-help staff (4 are DPO staff but ☒ ☐ ☐ JCO core trained) to provide relief for call offs, training, and vacations. The JDO’s are assigned a 7am - 7pm shift, a 7pm – 7am shift or a program shift from 9am - 9pm. The program shift allows for coverage during the time youth are in school until bedtime, providing additional coverage during those core times. b) ensure that no required services shall be denied because of insufficient numbers of staff on duty The facility has an afternoon swing shift to absent exigent circumstances; ☒ ☐ ☐ provide adequate supervision and programming. c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; O.01.08.03 ☒ ☐ ☐ There are five full time sergeants/supervisors who oversee facility operations each shift. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) have a clearly identified person on duty at all times who is responsible for operations and activities and U.01.07.07 has completed the Juvenile Corrections Officer Core Course and PC 832 training; U.01.07.08 ☒ ☐ ☐ The five supervisors are on duty every shift and not included in the staff ratio. If a supervisor calls off, the position may be filled by a JDO III. e) have at least one staff member present on each living unit whenever there are youth in the living unit; U.01.06.05 ☒ ☐ ☐ U.01.07.09 f) have sufficient food service personnel relative to the number and security of living units, including staff Food services are provided by Aramark via qualified and available to: plan menus meeting the Madera County Jail which is adjacent to nutritional requirements of youth; provide kitchen the facility. Juvenile staff pick up the carts supervision; direct food preparation and servings; ☒ ☐ ☐ and transport them to each living unit for conduct related training programs for culinary staff; meal service. and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building U.01.07.00 maintenance, transportation, control room, facility security and other support staff for the efficient M.01.10.72 management of the facility, and to ensure that youth supervision staff shall not be diverted from ☒ ☐ ☐ supervising youth; and, Administrative staff and agency partner staff are not responsible for youth supervision. h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, U.01.07.04 subject to temporary variations in staff assignments ☒ ☐ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ U.01.07.04 awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ U.01.07.04 youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the U.01.07.03 number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ U.01.07.03 facility. (E) personnel with primary responsibility for other duties such as administration, supervision of M.01.10.72 personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as ☒ ☐ ☐ youth supervision staff positions. Facility supervisors are not included in the youth supervision ratios. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- U.01.07.04 awake youth supervision staff member on duty for each 15 youth in the camp population; The Correctional Academy (CA) is located ☒ ☐ ☐ within the physical plant of the facility and is staffed with the required JH ratio. On the day of the inspection, there were 4 youth committed to the CA. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ U.01.07.04 youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the U.01.07.03 number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; Each unit is staffed with 2 JDO’s based on population. If there are only a few female ☒ ☐ ☐ youth in custody, the facility will staff with one JDO and a floater or have a coed unit. On the day of the walk through, the facility had 3 female youth in custody in a coed unit. (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the U.01.07.03 facility; ☒ ☐ ☐ The Correctional Academy currently is a coed program, however, there were no female youth in the CA during the inspection. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be The Corrections Academy is inside the JDF given to the size, design, and location of the camp; and has the same physical layout. types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of The facility does not consider administrative personnel, academic or trade instruction, clerical, ☒ ☐ ☐ or partner staff as youth supervision staff. farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING N.01.18.03 (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented The agency has a comprehensive Orientation to their duties, including: ☒ ☐ ☐ for new staff which covers all elements of regulation. We reviewed the Field Training Curriculum and Checklist which requires the trainer and the trainee to initial to account for comprehension of the training areas. (1) youth supervision duties; ☒ ☐ ☐ N.01.18.03 (2) scope of decisions they shall make; ☒ ☐ ☐ N.01.18.03 (3) the identity of their supervisor; ☒ ☐ ☐ N.01.18.03 (4) the identity of persons who are responsible to them; ☒ ☐ ☐ N.01.18.03 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☐ ☐ N.01.18.03 (6) ethical responsibilities. ☒ ☐ ☐ N.01.18.03 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff N.01.18.04 member shall receive a minimum of 40 hours of facility-specific orientation, including: N.01.19.04 Extra Help Orientation ☒ ☐ ☐ The agency requires a minimum of 40-hours for Orientation with a Field Training Officer to ensure new staff understand their role, responsibilities, and expectations. (1) individual and group supervision techniques; ☒ ☐ ☐ N.01.18.04-1 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☐ ☐ N.01.18.04-2 provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ N.01.18.04-3 (4) suicide prevention and response to suicide attempts ☒ ☐ ☐ N.01.18.04-4 (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ N.01.18.04-5 physical restraints; (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☐ ☐ N.01.18.04-6 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ N.01.18.04-7 (8) routine security measures, including facility perimeter and grounds; ☒ ☐ ☐ N.01.18.04-8 (9) crisis intervention and mental health referrals to mental health services; ☒ ☐ ☐ N.01.18.04-9 (10) documentation; and ☒ ☐ ☐ N.01.18.04-10 (11) fire/life safety training ☒ ☐ ☐ N.01.18.04-7 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully N.01.18.05 complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal N.01.08.09 Specific to regulation. Code Section 6035. ☒ ☐ ☐ All permanent staff and all but one extra help staff are core trained. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete ☒ ☐ ☐ N.01.18.05 training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there O.01.08.03 shall be at least one wide awake person on duty at all times who meets the training standards established by the ☒ ☐ ☐ Board for general fire and life safety which relate All facility youth supervision staff are core specifically to the facility. trained. There are seven vacant positions, which the agency is attempting to fill. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL M.01.02.08 Manual Availability All facility administrators shall develop, publish, and M.01.02.09 Manual Review Bi-annually implement a manual of written policies and procedures that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made The Juvenile Detention Operations Policy ☒ ☐ ☐ available to all employees, reviewed by all employees, Manual is reviewed regularly based on and shall be administratively reviewed at a minimum agency updates. DCPO Jose Pantoja every two years, and updated, as necessary. Those completed a memo articulating the fluid records relating to the standards and requirements set process and continuous review. It is noted forth in these regulations shall be accessible to the Board the agency is moving to Lexipol for the on request. Policy and Procedure Manual, which should be online next cycle. The manual shall include: (a) table of organization, including channels of communications and a description of job N.01.01.07 Chain of Command classifications; N.01.02.00 Juvenile Detention Officer Supervisor Responsibilities ☒ ☐ ☐ N.01.03.00 Juvenile Detention Officer III Responsibilities N.01.08.00 Juvenile Detention Officer Responsibilities (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the A.02.01.00 Legal Mandates Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation C.02.10.00 Relationships with Stakeholders staff, school personnel and other agencies that are ☒ ☐ ☐ involved in juvenile facility programs; Chapter N outlines the relationships with the Court, JJC, and ancillary personnel. (c) responsibilities of all employees; Chapter N ☒ ☐ ☐ This chapter outlines the positions and responsibilities of Youth Supervision staff at the facility, including contract and ancillary staff. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) initial orientation and training program for employees; N.01.18.04 ☒ ☐ ☐ The facility has a comprehensive Field Training Officer Orientation for new staff, including all aspects of the position of JDO. (e) initial orientation, including safety and security issues and anti-discrimination policies, for support N.01.20.01 Contract and Ancillary Personnel staff, contract employees, school, mental/behavioral ☒ ☐ ☐ health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: N.01.09.03 Responsibilities of Administrative Assistant and Program Assistant ☒ ☐ ☐ The agency reports data to the BSCC and regularly communicates with allied partners to ensure youth are provided all required T15 and legislative requirements. (1) efficient operation of the juvenile facility; C.02.00.00 Probation Employee ☒ ☐ ☐ Responsibilities W.04.00.04 (2) legal and proper care of youth; ☒ ☐ ☐ W.04.00.05 (3) maintenance of individual youth's records; C.02.00.00 ☒ ☐ ☐ X.01.07.00 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) supply of information to the juvenile court and those authorized by the court or by the law; and, ☒ ☐ ☐ C.02.00.00 (5) release of information regarding youth. C.02.00.00 ☒ ☐ ☐ X.01.07.00 (g) ethical responsibilities; ☒ ☐ ☐ W.04.00.00 Peace Officer Cannon of Ethics (h) trauma-informed approaches; N.01.18.04 Staff Training Policy Guidelines ☒ ☐ ☐ P.01.00.03 Emotional Care and Crisis Intervention (i) culturally responsive approaches; ☒ ☐ ☐ N.01.18.04 Staff Training Policy Guidelines (j) gender responsive approaches; ☒ ☐ ☐ N.01.18.04 Staff Training Policy Guidelines (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal N.01.18.05 Anti-Discrimination and access to all available services, placement, care, Harassment Training for staff treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on S.01.00.16 Non-Discrimination Policy the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and ☒ ☐ ☐ R.01.07.09 weapons and ammunition, where applicable; 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ N.01.09.07 Administrative Assistant Duties youth; and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. A.1.00.00 PREA Policy The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN U.01.07.07 The facility administrator shall consult with the local fire ☒ ☐ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the manual of policy and procedures; O.01.08.02 Fire Suppression ☒ ☐ ☐ U.01.11.01 Fire Prevention Plan b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection O.01.08.04 Quarterly Fire Drills record; N.01.05.03 The safety officer for the facility provides a monthly fire and life safety inspection report to the Deputy Chief Probation Officer (DCPO) no later than the 10th day of each month. ☒ ☐ ☐ We reviewed monthly inspection reports from July 2020 to April 2022 and found them to be inclusive of the elements required by regulation. The documentation is specific to the needs of the facility and provided to the Deputy Chief. Any areas which need to be addressed are handled immediately and corrected by Madera County Facility Maintenance staff. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); O.01.08.05 Fire Inspections ☒ ☐ ☐ The most recent fire inspection was July 19, 2021. d) an evacuation plan; ☒ ☐ ☐ O.01.08.05 Evacuation Plan e) documented fire drills not less than quarterly; N.01.05.05 The above policy stipulates Fire Drills will occur at minimum every January, April, July and October, essentially every quarter as required by regulation. The agency missed some quarterly drills due to staffing changes ☒ ☐ ☐ and responsibilities. They have created a trigger to ensure the drills occur as required. We also provided technical assistance to complete the drills monthly or every other month to develop a ‘muscle memory’ of response to evacuations and/or drills. f) a written plan for the emergency housing of youth in the case of fire; and, O.01.08.17 Deputy Chief Probation Officer (DCPO) ☒ ☐ ☐ Jose Pantoja completed a memo outlining expectations for this regulation and the relocation of youth to regional bordering facilities if necessary. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ ☐ ☐ O.01.08.21 Madera County Fire Pre-Plan 1326 SECURITY REVIEW Each facility administrator shall develop policies and N.01.05.07 procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall include internal and external security, including, but not The assigned Safety Officer completes an limited to, key control, equipment, and staff training. Annual Review of Security and Safety Measures for the DCPO. ☒ ☐ ☐ DCPO Pantoja completed a Security Review Memo dated December 31, 2021, outlining security practices within the facility that address each point in regulation. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific O.01.00.00 Emergency Procedures policies and procedures for emergencies that shall include, but not be limited to: DCPO Pantoja completed a memo indicating ☒ ☐ ☐ his review of 2021 Emergency actions. Additionally, we were provided signed employee acknowledgements regarding JDOPS Emergency Procedures for 2021 to review. (a) escape, disturbances, and the taking of hostages; O.01.06.00 Escape ☒ ☐ ☐ O.01.10.00 Hostages O.01.11.00 Internal Disturbances 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) civil disturbance, active shooter and terrorist attack; O.01.04.00 Bomb Threat O.01.06.00 External Disturbances ☒ ☐ ☐ O.01.11.00 Civil Disturbance O.01.17.00 Active Shooter or Terrorist Threat (c) fire and natural disasters; O.01.05.00 Earthquake ☒ ☐ ☐ O.01.06.00 Fire Emergencies (d) periodic testing of emergency equipment; ☒ ☐ ☐ N.01.05.03 (e) emergency evacuation of the facility; and ☒ ☐ ☐ O.01.02.02 Narrative (f) a program to provide all youth supervision staff with an annual review of emergency procedures. N.01.18.05 and O.01.00.03 All youth supervision staff are required to ☒ ☐ ☐ read the emergency procedures each year and confirm they have done so with a signed acknowledgement to the assigned safety officer. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS The facility administrator shall develop and implement U.01.01.06 policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth We reviewed safety checks for the months of are asleep or when youth are in their rooms, confined in January (PI), March and April 2022, which holding cells or confined to their bed in a dormitory. demonstrated compliance with regulation as Supervision is not replaced, but may be supplemented most checks were between the 9 and 13 by, an audio/visual electronic surveillance system minutes. This equates to a total of more than designed to detect overt, aggressive or assaultive 15,000 checks as some staff continue to behavior and to summon aid in emergencies. All safety complete checks to document unit counts checks shall be documented with the actual time the when all youth are “out” of their rooms. check is completed. ☒ ☐ ☐ Supervising JCO’s audit the checks by comparing the electronic card scan check against the log and video. The checks reveal the date, time, and who completed the check to assure accurate accountability for the person doing the check. We provided technical assistance to the agency to complete safety checks as directed by regulation, only when a youth is confined to a/their room. Head counts are done during random periods to assure accountability for all youth. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN P.01.00.00 Emotional Care and Crisis The facility administrator, in collaboration with the Intervention healthcare and behavioral/mental health administrators, P.01.03.01 Suicide Prevention Policy shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. Y.01.27.01 Wellpath Policy Reference The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner At admission, the facility uses an intake consistent with the level of suicide risk. The plan shall screening tool to identify youth at risk of include the following elements: suicide. A directive policy provides clear and concise procedures to follow when any youth is at risk via an assessment, exhibits suicidal ideation behaviors or demonstrates active self-harm. ☒ ☐ ☐ The agency has had 6 incidents involving self-harm or suicide behaviors from July 2020 to April 2022. We reviewed each of the incidents and found staff acted within policy and regulation. In each incident, a Safety Assessment was completed with referrals to medical and mental health immediately. The youth were placed on a special watch until evaluations were completed and removal from the status was articulated by Wellpath or Madera County Behavior Health staff. Both respond to crisis and complete immediate or requested mental health assessments. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and N.01.18.05 Annual Training including Training and the Juvenile Corrections Officer Core Course. ☒ ☐ ☐ Suicide Prevention P.01.03.03 B Suicide Prevention Training 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and Precautionary Protocols P.01.03.03 A Identification (1) All youth shall be screened for risk of ☒ ☐ ☐ suicide at intake and as needed during P.01.03.03 A, 1 Screening detention. P.01.03.03 C Assessment (2) All youth supervision staff who perform intake processes shall be trained in ☒ ☐ ☐ P.01.03.03 B Training screening youth for risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of P.01.03.03 C, 1 Referral to BH/MH suicide shall be referred to behavioral/mental health staff for a suicide P.01.03.03 D Referral to Wellpath risk assessment. When MCBH is not on site, Wellpath ☒ ☐ ☐ Medical staff call for a crisis specialist from the jail to do the Clinical Assessments if a youth exhibits suicidal behaviors. We provided technical assistance to better coordinate these services and clinician hours to accommodate youth needs. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the P.01.03.03 D, 1 behavioral/mental health assessment. This section lists precautions to ensure safety ☒ ☐ ☐ while pending the assessment. Youth are placed on constant visual observation, either in the safety cell or their own room, pending evaluation and a review of the circumstances upon admission. (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ P.01.03.03 D Referral to Wellpath (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☐ ☐ P.01.03.03 D, 1 and 2 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Safety Interventions (1) Procedures to address intervention P.01.03.03 F Interventions ☒ ☐ ☐ protocols for youth identified at risk for P.01.03.03 D, 1 suicide which may include, but are not limited to: A. Housing consideration P.01.03.03 D, 1 ☒ ☐ ☐ Youth are on constant visual observation while on suicide watch, either in the safety cell or their own room. B. Treatment strategies including trauma-informed approaches ☒ ☐ ☐ P.01.03.03 D, 1 (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit ☒ ☐ ☐ P.01.03.03 D, 1 suicidal behaviors. (f) Communication (1) The intake process shall include P.01.03.03 G Communication communication with the arresting officer and family guardians regarding the youth’s past or present suicidal ideations, behaviors ☒ ☐ ☐ Staff communicate with the arresting agency or attempts. and parents when detention occurs, asking questions relating to any prior or existing mental health or suicide related behaviors. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures for clear and current information sharing about youth at risk for P.01.03.03 G suicide with youth supervision, healthcare, and behavioral/mental health staff. The facility has re-initiated monthly treatment team meetings and a process in place to communicate necessary information. These meetings fell off the radar during Covid but are now back in place to address all youth needs and updates monthly. Special critical care meetings are established ☒ ☐ ☐ for youth in crisis. The relationship between Wellpath and MCBH appears to be siloed; however, during our interviews we articulated the need for consistent communication amongst the agency partners for the youth benefit. This information was well received by all agency administrators. (g) Debriefing of Critical Incidents Related to Suicides or Attempts P.01.03.03 G, 1 (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ P.01.02.16 (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ P.01.02.16 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Documentation (1) Documentation processes shall be ☒ ☐ ☐ P.01.02.16 developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, P.01.01.01 services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation Youth participate in all aspects of of programs, services or activities for youth at risk of ☒ ☐ ☐ programming while on any safety, secured or suicide shall be documented and approved by the suicide status, unless having them facility manager. participates poses a medical, mental health, or safety risk. Any of these factors would require very specific documentation. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of X.01.03.01 notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities ☒ ☐ ☐ responsible for juvenile facility operation. There are no pending legal actions at the facility. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE O.01.09.08 DETAINED O.01.15.04 Emergency Notification Policy - Death (1) Death of a Youth. (a) The facility administrator, in cooperation with the ☒ ☐ ☐ health administrator and the behavioral/mental The CPO designates responsibility of health director, shall develop written policies and notification to the Court and parent or legal procedures in the event of the death of a youth while guardian. detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the facility administrator, shall develop written policies O.01.09.11 and procedures to assure there is a medical and operational review of every in-custody death of a X.01.04.00, C youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney O.01.09.09 General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board X.01.04.00, A within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar O.01.09.10 days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ X.01.04.00, B provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the O.01.15.03 Emergency Notification Policy – health administrator, shall develop written policies Serious Illness, Injury or Accident and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population X.01.05.01 and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. ☒ ☐ ☐ The agency reports population information to BSCC in the format of the Juvenile Detention Profile Survey. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a X.01.06.01 juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the The agency has not reached capacity this Board in a format provided by the Board. cycle. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES S.01.00.04 The facility administrator shall develop and implement written policies and procedures for admittance of youth At admission, intake staff facilitate a series that emphasize respectful and humane engagement with of assessments and questionnaires, including youth, and reflect that the admission process may be a checklist of admission responsibilities, traumatic to youth who may have already experienced which assist in determining the needs and trauma. Policies shall be trauma-informed, culturally risks a youth may pose once detained. The relevant, and responsive to the language and literacy screenings address medical or mental health needs of youth. In addition to the requirements of conditions, suicidal thoughts or tendencies, Sections 1324 and 1430 of these regulations: gender specific issues which would require ☒ ☐ ☐ specialized screening and documentation, as well as referrals to medical or behavioral health. A youth’s classification is based on the information articulated during the intake process. We reviewed the process of admission and completed checklists which assist in detention decisions and facility placement. The process is comprehensive and meets all components required by T15 and policy. (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☐ ☐ S.01.01.04 of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ S.01.01.11 (3) Documented secure storage of personal belongings; ☒ ☐ ☐ S.01.03.00 Storage of Personal Property (4) Offer of food upon arrival; ☒ ☐ ☐ S.01.01.11 (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ S.01.00.04 disabilities; 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) Screening for physical and developmental disabilities in accordance with Sections 1329, ☒ ☐ ☐ S.01.00.04 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are S.01.00.15 suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ V.01.00.13 (b) juvenile hall administrators shall establish written criteria for detention that considers the least S.01.00.10, .13 and .14 restrictive environment. ☒ ☐ ☐ The policy and procedure manual articulates clear criteria for admission of any youth into the facility. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures S.01.00.17 that advise the youth of the estimated length of stay, inform them of program guidelines and provide written screening criteria for inclusion and Post disposition youth are advised of their exclusion from the program. release date after commitment. ☒ ☐ ☐ We interviewed youth during the inspection, and each indicated they were aware of their release date or next Court date. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated ☒ ☐ ☐ S.01.01.08 length of his/her stay. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE S.01.01.07 The facility administrator shall develop and implement Intake staff facilitate the Sex Offender written policies and procedures to reduce the risk of ☒ ☐ ☐ Gender Identity Expression (SOGIE) sexual abuse by or upon youth. The policy shall require Assessment which provides facility staff the facility staff to assess each youth within 72 hours of tools for classification and housing of youth admission based on the following information: at risk of being victimized or victimizing others. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ P.01.03.03, A-a (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, ☒ ☐ ☐ P.01.03.03, A-b transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ P.01.03.03, A-c (d) Age; ☒ ☐ ☐ P.01.03.03, A-d (e) Level of emotional and cognitive development; ☒ ☐ ☐ P.01.03.03, A-e (f) Physical size and stature; ☒ ☐ ☐ P.01.03.03, A-f (g) Mental illness or mental disabilities; ☒ ☐ ☐ P.01.03.03, A-g 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Intellectual or developmental disabilities; ☒ ☐ ☐ P.01.03.03, A-h (i) Physical disabilities; ☒ ☐ ☐ P.01.03.03, A-i (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ P.01.03.03, A-j (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ ☐ ☐ P.01.03.03, A-k supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance P.01.03.03, A-Narrative process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the P.01.03.03, A facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES The facility administrator shall develop and implement S.01.07.00 written policies and procedures for release of youth from custody which provide for: Youth committed to the Juvenile Detention ☒ ☐ ☐ Facility or Correctional Academy participate in Treatment Team meetings during their stay to facilitate re-entry and transition opportunities in the community. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) verification of identity/release papers; S.01.07.04 ☒ ☐ ☐ S.01.07.11 (b) return of personal clothing and valuables; ☒ ☐ ☐ S.01.07.07 (c) notification to the youth's parents or guardian; S.01.07.06 ☒ ☐ ☐ S.01.07.11 (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ S.01.07.15 regulations, for coordination with outside agencies; and, (e) notification of school staff; S.01.07.15 ☒ ☐ ☐ (f) notification of facility mental health personnel. ☒ ☐ ☐ S.01.07.15 The facility administrator shall develop and implement policies and procedures for post-disposition youth to T.01.03.26 coordinate the provision of transitional and reentry services including, but not limited to, medical and T.01.15.04 behavioral health, education, probation supervision and community-based services. ☒ ☐ ☐ The above policy sections include transition and re-entry services for youth as they exit the facility. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement written policies and procedures for the furlough of S.01.08.00 Transitional Release Program youth from custody. ☒ ☐ ☐ Furlough or home passes during the end of a CA commitment were paused during Covid but efforts to re-establish this practice is ongoing. 1352 CLASSIFICATION The facility administrator shall develop and implement V.01.00.00 written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. The facility has a classification system which provides for youth placement, supervision, Such procedures shall: and programming. There are currently two operational units, one for detention and one for the Correctional Academy. A youth’s classification is or can be modified to allow for safety and security of the facility while promoting inclusion in all aspects of their ☒ ☐ ☐ day. The Administrative Supervisor reviews classification each week to ensure a youth has the most opportunities in the program. We reviewed the facility operational practices relating to initial and ongoing classification decisions by staff or agency partner recommendation in the case management system. Facility policy and procedures are clear. The information we reviewed was compliant with both. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the V.01.00.01 appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) consider facility populations and physical design of the facility; V.01.00.04 (Populations) ☒ ☐ ☐ The occupied units in the facility (2A and 2B) are physically separated into two units consisting of 15 single occupancy rooms. (c) provide that a youth shall be classified upon admittance to the facility; classification factors V.01.00.04 shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of V.01.00.01 supervision and the youth's behavior while in custody; and, V.01.00.05 ☒ ☐ ☐ The facility completes weekly classification reviews. (e) provide that facility staff shall not separate youth from the general population or assign youth to a V.01.00.04 single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☐ ☐ V.01.00.04 identification or status as an indicator of likelihood of being sexually abusive. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies V.01.00.13 and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: The facility utilizes a screening tool during ☒ ☐ ☐ the intake process to determine a youth’s gender identity and implements necessary direction on the housing, gender referencing, and searching of transgender or intersex youth. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s V.01.00.13, E-a preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☐ ☐ V.01.00.13, E-b identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes V.01.00.13, E-c their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ V.01.00.13, E-d behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical V.01.00.13, E-e plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s U.01.04.04 anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. ☒ ☐ ☐ The facilities strip search policy is specific to the requirements in regulation. 1353 ORIENTATION The facility administrator shall develop and implement S.01.05.03 written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with Youth sign an Orientation form indicating an video orientation if feasible. Provision shall be made to understanding of expectations and provide accessible orientation information to all responsibilities while in custody. New this detained youth including those with disabilities, limited cycle is the youth receiving a “Wellness literacy, or English language learners. Orientation shall Packet” at admission, in collaboration with include information that addresses: Madera County Behavioral Health, which provides youth with a stress reducer “brain” pencil with lined paper, information on ☒ ☐ ☐ trauma and who to contact if feeling stressed while detained, and the ability to color drawings in the packet. The Orientation Handbook is inclusive of all components in regulation, however, we provided technical assistance to suggest the agency put forth a more positive and motivational handbook rather than a negative based directive of rules. The focus is of what a youth can’t do rather than expectations. (a) facility rules including contraband and searches and disciplinary procedures; ☒ ☐ ☐ S.01.05.03, A (b) facility’s system of positive behavior interventions and supports, including behavior expectations, S.01.05.03, B incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ S.01.05.03, C harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ S.01.05.03, D (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be S.01.05.03, E free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court process; ☒ ☐ ☐ S.01.05.03, F (g) access to routine and emergency health and mental health care; ☒ ☐ ☐ S.01.05.03, G (h) access to education, religious services, and recreational activities; ☒ ☐ ☐ S.01.05.03, H (i) housing assignments; ☒ ☐ ☐ S.01.05.03, I (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☐ ☐ S.01.05.03, J (k) rules and access to correspondence, visits and telephone use; ☒ ☐ ☐ S.01.05.03, K (l) availability of reading materials, programming, and other activities; ☒ ☐ ☐ S.01.05.03, L 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; ☒ ☐ ☐ S.01.05.03, M (n) immigration legal services; ☒ ☐ ☐ S.01.05.03, N (o) emergencies including evacuation procedures; ☒ ☐ ☐ S.01.05.03, O (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and ☒ ☐ ☐ S.01.05.03, P harassment by other youth and staff; (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ S.01.05.03, Q (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ S.01.05.03, R (s) a process for which parents/guardians receive information regarding the youth’s stay in the S.01.05.03, S facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. S.01.05.03, T ☒ ☐ ☐ Youth are able to access T15 on their Edovo Tablet. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION The agency has a separation status including a youth sitting away from the group in a The facility administrator shall develop and implement chair outside their room or at a table in the written policies and procedures that address: unit. Our review of the two incidents of behavior separation (not as part of a reintegration plan) this cycle included 1) a sanction for a major rule violation and 2) continued non-compliance of general rules which impacted other youths program time. ☒ ☐ ☐ We also noted youth are returned to program from RC to a separated status as part of the integration process. We provided technical assistance to the agency to develop a sanction grid or matrix to ensure that the appropriate behavior separation period is a more consistent process. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health ☒ ☐ ☐ V.01.02.03 conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ V.01.02.04 (c) separated youth shall not be denied normal privileges available at the facility, except when V.01.02.05 necessary to accomplish the objective of separation. ☒ ☐ ☐ V.01.02.07 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. V.01.02.07, a-j The facility has an area in each living unit ☒ ☐ ☐ which allows youth on modified program or Loss of Privilege (LOP) to remain out of their room during regular programming and rec time for limited periods in the evening before posted bedtimes. (e) when separation results in room confinement, the separation shall occur in accordance with Welfare ☒ ☐ ☐ V.01.02.09 and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation V.01.02.08 remains necessary. ☒ ☐ ☐ The agency policy requires a review of separated youth every shift. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and V.01.03.00 implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions The Room Confinement (RC) policy is Code Section 208.3. The placement of a youth in compliant with regulation and operational room confinement shall be accomplished in requirements. Our review included the 13 accordance with the following guidelines: RC incidents, of which 7 involved one youth who exhibited extreme mental health behaviors which necessitated his removal from the group or placement in his room. The other issues involved safety and security related behaviors and removal of youth until the incident no longer presented a risk or threatening conduct. ☒ ☐ ☐ The documentation in the Caseload Explorer system prompts staff to continue attempts to remove the youth as soon as possible. Only two of the incidents with the youth above lasted for more than four hours. We provided technical assistance to the agency to ensure staff use the correct language in their documentation. Although the process is clearly room confinement and the operational and T15 requirements are met, staff sometimes refer to the incident as a time out or room separation. The forms and entries in the Caseload Explorer system remain correct, it is a process to re-educate staff on the use of appropriate language. (1) Room confinement shall not be used before other, less restrictive, options have been V.01.03.03 attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☐ ☐ V.01.03.05 convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☐ ☐ V.01.03.06 physical health of the youth. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room V.01.03.07 confinement for a period of four hours, staff shall do one or more of the following: We found youth are removed from RC within one hour in most cases. Reintegration Plans were reviewed in the 2 cases involving ☒ ☐ ☐ RC for more than 4 hours. The documentation in the youth’s event history illustrated staff’s efforts to discontinue the RC status at the first safety check. Also noted was the Due Process occurred timely in each incident which involved a major rule violation. (1) Return the youth to general population. ☒ ☐ ☐ V.01.03.07, 1 (2) Consult with mental health or medical staff. ☒ ☐ ☐ V.01.03.07, 2 (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ V.01.03.07, 3 reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☐ ☐ V.01.03.08 (A) Document the reasons for room confinement and the basis for the V.01.03.08, 1 extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met ☒ ☐ ☐ V.01.03.08, 2 in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her ☒ ☐ ☐ V.01.03.08, 3 designee every four hours thereafter. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ V.01.03.09 youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ V.01.03.09 (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ V.01.03.09 additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that V.01.03.10 requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat V.01.03.11 and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN T.01.15.00 The facility administrator shall develop and implement written policies and procedures for assessment and case planning. The facility staff and DPO’s generate an Institution Assessment and Case Plan (IAP) upon entry and review the plan or progress at the six-month mark or upon the occurrence of a significant event. Ongoing and transition plans are completed timely and with the assistance of information garnered through the Treatment Team meetings. We found the plans reviewed to be individualized and contained specific information related to the following areas: Medical, Mental Health, Education, Peer ☒ ☐ ☐ Associates, Substance Abuse, Violence and Anger, and Family. The staff complaint the initial assessment articulates the specific service or referral, as well as the initiated programs and status of services provided. We provided technical assistance that the status should include more information as it relates to timelines and agency/service progress updates. Also, that the ongoing case plans occur more frequently than six months. The Caseload Explorer system revealed frequent entries regarding youth conduct, successes and conversations worth noting by staff. (a) Assessment: The assessment is based on information collected T.01.15.02 during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☐ ☐ Staff utilize the information documented in identification of substance abuse history, the admission screening tools to assist in educational, vocational, counseling, behavioral developing he IAP. health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth ☒ ☐ ☐ T.01.15.03, 1 held for at least 30 days or more and created within 40 days of admission. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The institutional plan shall include, but not be limited to, written documentation that provides: ☒ ☐ ☐ T.01.15.03, 2 (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☐ ☐ T.01.15.03, 2-A (B) a plan for meeting the objectives that includes a description of program resources ☒ ☐ ☐ T.01.15.03, 2-B needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and T.01.15.03, 3 discussion of the plan with the youth; ☒ ☐ ☐ We suggested facility staff review and update goals and objectives more frequently than 6 months after the initial assessment. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed ☒ ☐ ☐ T.01.15.03, 4 for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be T.01.15.03, 5 developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK SERVICES T.01.16.00 The facility administrator shall develop and implement written policies and procedures ensuring the availability of appropriate counseling and casework services for all The facilities’ case management system, youth. Policies and procedures shall ensure: Caseload Explore, provides an event designation for youth’s behavior, activities, programming, education milestones, visits, ☒ ☐ ☐ and overall behavior beginning at admission into the facility. These events are documented when they occur, giving the overall picture of the youth’s stay while in custody. This information is easily accessible and should prompt more frequent case plans. (a) youth will receive assistance with needs or concerns that may arise; ☒ ☐ ☐ T.01.16.03 (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☐ ☐ T.01.16.04 clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ T.01.16.05, A-E 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the R.01.06.00 Use of Force responsible physician, shall develop and implement R.01.06.04, G written policies and procedures for the use of force, which may include chemical agents. Force shall never be applied as punishment, discipline, retaliation or We reviewed all 12 Use of Force (UF) treatment. incidents from July 2020 through April 2022, (a) At a minimum, each facility shall develop policies 10 of which involved the use of OC Spray. and procedures which: Each were documented timely, as well as reviewed and inclusive of the basic elements required by regulation. Policies are compliant with regulation and the practice is in line with policy. ☒ ☐ ☐ We found staff did a good job of documenting the behaviors leading up the necessitation of force and responded with support from other staff to try to deescalate the incident. The low number of incidents reveals how well staff exhaust efforts by deescalating before the need to use force occurs. It is noted there were 20 UF incidents in 2018 and 8 in 2019. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☐ ☐ R.01.06.02 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff . including both physical and non-physical R.01.06.04 I, 1-4 options and define when those force options are ☒ ☐ ☐ Force Options include Command Presence, appropriate. Verbal Force, Chemical Force and Physical Force (3) describe force options or techniques that are expressly prohibited by the facility. ☒ ☐ ☐ R.01.01.10 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) describe the requirements of staff to report any inappropriate use of force, and to take ☒ ☐ ☐ R.01.06.04 H, a affirmative action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for N.01.08.10 documenting and reporting the use of force, including reporting requirements of R.01.06.07 Reporting UF Incidents management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which JDO’s are required to provide an incident include procedures for debriefing a particular report for all UF incidents, including the incident with staff and/or youth for the purposes timeline and efforts to deescalate before the of training as well as mitigating the effects of UF. trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. R.01.06.04 H, a ☒ ☐ ☐ R.01.06.07, C (7) define the role, notification, and follow-up procedures required after use of force incidents ☒ ☐ ☐ R.01.06.08 for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code R.01.04.04, I Section 6030(f) and Welfare and Institutions ☒ ☐ ☐ Code Section 222. R.01.06.05 (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: ☒ ☐ ☐ R.01.07.00 Chemical Agents (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size R.01.07.04, A and B and the approved method of deployment for those chemical agents. ☒ ☐ ☐ All Permanent JDO’s are authorized to carry OC spray because each staff are core trained. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☒ ☐ ☐ R.01.07.04, C or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical R.01.07.05, A-G agents. This shall include that youth who have ☒ ☐ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents ☒ ☐ ☐ R.01.06.08 involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons R.01.07.06, B Incident report for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, time and location of use, decontamination ☒ ☐ ☐ We reviewed 10 OC use incidents. procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and R.01.06.05 regular training in use of force and chemical agents when appropriate that address: ☒ ☐ ☐ Defensive tactics training is provided to staff annually. (1) known medical and behavioral health ☒ ☐ ☐ conditions that would contraindicate certain R.01.06.05, 1 types of force; (2) acceptable chemical agents and the methods of application. ☒ ☐ ☐ R.01.06.05, 2 (3) signs or symptoms that should result in ☒ ☐ ☐ immediate referral to medical or behavioral R.01.06.05, 3 health. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ R.01.06.05, 4 (5) physical training force options that may require the use of perishable skills. R.01.06.05, 5 ☒ ☐ ☐ All permanent and cored staff receive 8 hours of defensive tactics training annually. (6) timelines the facility uses to define regular training. ☒ ☐ ☐ R.01.06.05, Narrative 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the R.01.01.00 Use of Restraints responsible physician and mental health director, shall R.01.01.03 develop and implement written policies and procedures for the use of restraint devices. Restraint devices R.01.02.03 WRAP include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. During this cycle, the facility has used the WRAP on two occasions. Each incident was well documented and included response by ☒ ☐ ☐ agency partners and all elements of regulation. Both incidents involved a youth with mental health issues involving self- harm. The particular youth was transported to the hospital on each occasion for 5150 evaluation. When restraints are used to move a youth to their room, staff use handcuffs. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Physical restraints may be used only for those youth who present an immediate danger to themselves or R.01.01.05 others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause R.01.01.06 self-inflicted physical harm. Physical restraints should ☒ ☐ ☐ R.01.02.03, 1 WRAP be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. Handcuffs and leg restraints are only used for transportation or movement within the facility. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of R.01.01.10 Prohibited devices restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through R.01.01.11 and U.01.08.19 Pregnant Youth affixing of hands and feet together behind the back ☒ ☐ ☐ R.01.02.03, 4 WRAP (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used R.01.01.03 to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager R.01.01.04 Supervisor approval may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints R.01.01.07 Retention shall be reviewed and documented at a minimum of R.01.02.03, 1 WRAP every hour. ☒ ☐ ☐ R.01.02.03, 7 WRAP The last policy designation addresses the retention of the WRAP approved every 30 minutes. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later R.01.01.07 Medical than two hours from the time of placement. The youth ☒ ☐ ☐ shall be medically cleared for continued retention at least R.01.02.03, 5 WRAP every three hours thereafter. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the ☒ ☐ ☐ R.01.01.07 MH time of placement, to assess the need for mental health treatment. R.01.02.03, 9 WRAP Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and R.01.01.09 to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff R.01.02.03, 6 WRAP interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an application of restraints. R.01.01.06 ☒ ☐ ☐ R.01.02.03, 3 WRAP – Justification (b) known medical conditions that would contraindicate certain restraint devices and/or R.01.01.04 techniques. ☒ ☐ ☐ R.01.02.03, 5 WRAP (c) acceptable restraint devices. R.01.01.05 ☒ ☐ ☐ Devices include the use of handcuffs, leg irons, waist chains, and the WRAP. (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ R.01.01.13 (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ R.01.01.12 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or R.01.01.09 in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. R.01.01.08 ☒ ☐ ☐ R.01.02.03, 8 and 11 WRAP (h) exercising of extremities. R.01.01.12 ☒ ☐ ☐ R.01.02.03, 10 WRAP 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN R.01.01.04, Narrative THE FACILITY. The Facility Administrator, in cooperation with the ☒ ☐ ☐ responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the R.01.01.05 required training. There were 5 incidents of the use of handcuffs to move a youth to their room this cycle. All JDO’s are approved to use restraints within the facility for the purposes ☒ ☐ ☐ of this regulation as long as they articulate the need for application. We reviewed incidents involving restraint use for movement and incidents when staff chose not to apply restraints. The documentation was in line with regulation and reflected the circumstances and staff decision to use or not use restraints for this purpose. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ R.01.01.06 (c) an individual assessment of the need to apply restraints for movement or transportation that R.01.01.04 includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☐ ☐ R.01.01.06 devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and ☒ ☐ ☐ R.01.01.11 Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in R.01.03.03 Safety Room Authorization cooperation with the responsible physician, shall R.01.03.04 Approval develop and implement written policies and procedures governing the use of safety rooms, as R.01.03.05 Restrictions described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who present an immediate danger to themselves or We reviewed the two safety room placement others, who exhibit behavior which results in the ☒ ☐ ☐ incident reports from July 2020 to April destruction of property, or reveals the intent to 2022. Both involved one youth that cause self-inflicted physical harm. A safety room demonstrated severe MH and suicidal shall not be used for punishment or discipline, or as behaviors. We note the facility a substitute for treatment. Policies and procedures administrators prefer to keep a youth needing shall: close supervision in their own room; however, we BH or Wellpath would request or prefer the safety cell for suicidal or intensive supervision. (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☒ ☐ ☐ R.01.03.06 and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☒ ☐ ☐ R.01.03.04 room; 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☒ ☐ ☐ R.01.03.07 any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☒ ☐ ☐ R.01.03.08 (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☒ ☐ ☐ R.01.03.09 daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☒ ☐ ☐ R.01.03.10 restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and R.01.03.11, 1 exhausted, unless attempting those options poses ☒ ☐ ☐ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☒ ☐ ☐ R.01.03.11, 2 retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☒ ☐ ☐ R.01.03.11, 3 the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☒ ☐ ☐ R.01.03.04 room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☐ ☐ R.01.03.04, a (2) consult with mental health or medical staff, ☒ ☐ ☐ R.01.03.04, b 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ R.01.03.04, c reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an R.01.03.05 individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement U.01.04 written policies and procedures governing the search of U.01.05 youth, the facility, and visitors. Policies and procedures shall provide that: ☒ ☐ ☐ The agency policy includes operational expectations and procedures for facility, youth, and visitor searches. Unit and room searches are performed regularly to ensure no contraband is in the facility. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ U.01.04.11 staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person U.01.04.11 being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or U.01.04.17 punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section U.01.04.12 4030. ☒ ☐ ☐ The strip search policy clearly identifies necessary regulation components. There have been no strip searches this cycle. (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ U.01.04.05 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor U.01.04.16 when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. ☒ ☐ ☐ U.01.04.10 (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or U.01.05.04 when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement T.01.05.03 and .04 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to We reviewed 12 of the 15 grievances filed health care services, classification decisions, program from July 2020 through April 2022. The participation, telephone, mail or visiting procedures, forms provide clear documentation of each food, clothing, bedding, mistreatment, harassment or step in the process. Response is timely and violations of the nondiscrimination policy. There shall supervisors document the conversation with be no time limit on filing grievances. Policies and youth for resolution. All grievances are procedures shall include provisions whereby the facility reviewed by the DCPO and, in most, he manager ensures: meets with the youth to ensure an ☒ ☐ ☐ understanding of the outcome. We appreciated the documented conversations with youth as it demonstrated a relationship building process on equal footing rather than talking down to the youth. Our interviews revealed the same interpretation. It should be noted the facility had 121 grievances file last cycle, 57 by three youth, significantly more than thus far this cycle. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☐ ☐ T.01.05.06 to have free access to the form; 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth T.01.05.05 supervision staff working in the facility; ☒ ☐ ☐ There are confidential grievance boxes in each unit, and they are checked once each shift. (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ T.01.05.08 (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☐ ☐ T.01.05.08 grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ T.01.05.09 directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ T.01.05.07 (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ T.01.05.10 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ T.01.05.10 involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ T.01.05.12 longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual ☒ ☐ ☐ T.01.05.16 harassment. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ T.01.05.18 addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical N.01.08.10 harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be maintained. Such written record shall be prepared by the We reviewed numerous incident reports staff and submitted to the facility manager by the end of during our assessment of RC, UF, UR and the shift, unless additional time is necessary and Due Process. The reports were inclusive of authorized by the facility manager or designee. regulation requirements and it was easy to ☒ ☐ ☐ articulate and understand the elements of youth behavior necessitating a report. Critical Incident reports are reviewed and audited by administration, including a video review, to ensure staff acted within policy. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, R.01.05.02 IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections The facility does not use force to collect personnel including peace officers, may employ ☒ ☐ ☐ DNA, rather, they refer the youth to the reasonable force to collect blood specimens, saliva assigned DPO for Court action. samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force R.01.05.03 that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this section. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts R.01.05.04 to secure voluntary compliance shall be documented and include an advisement of the ☒ ☐ ☐ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. R.01.05.05 The authorization shall include information that ☒ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. R.01.05.06 Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM (a) School Programs T.01.03.00 Education The County Board of Education shall provide for the T.01.03.04 administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility The Madera County Superintendent of administrators shall develop and implement written Schools curriculum and program has policy and procedures to ensure communication and established an abundance of opportunities to coordination between educators and probation staff. Madera County youth, including post- Culturally responsive and trauma-informed approaches secondary services. The six-year WASC should be applied when providing instruction. Education Certified Endeavor/Voyager School provides staff should collaborate with the facility administrator to the fundamental curriculum as well as use technology to facilitate learning and ensure safe services outside the classroom to better technology practices. The facility administrator shall prepare youth for returning to the request an annual review of each required element of the community. These services include art, program by the Superintendent of Schools, and a report poetry, creative writing, and public speaking. or review checklist on compliance, deficiencies, and ☒ ☐ ☐ Youth participate in extra-curricular corrective action needed to achieve compliance with this opportunities in local school district section. Such a review, when conducted, cannot be competitions, with amazing results. A delegated to the principal or any other staff of any credentialed technical education teacher is juvenile court school site. The Superintendent of Schools on-site providing virtual welding instruction, shall conduct this review in conjunction with a qualified with the hopes of more opportunities, outside agency or individual. Upon receipt of the review, including OSHA Certifications, in the the facility administrator or designee shall review each coming months. item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests The MCSOS provides an academic of all youth in the facility. counselor to access high school graduation and community college enrollment. The school day is 270 educational minutes with 50 minutes of structured physical education and a minimum day on Wednesdays for teacher meetings. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements The facility school program shall comply with the State T.01.03.04 Education Code and County Board of Education policies, T.01.03.05 all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff T.01.03.04 shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited ☒ ☐ ☐ T.01.03.05 to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ T.01.03.05 Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ T.01.03.04 (4) Administration of the High School Equivalency Tests as approved by the California Department ☒ ☐ ☐ T.01.03.05 of Education, shall be made available when possible. T.01.03.06 (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☐ ☐ T.01.03.04 progress towards grade level standards. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile T.01.03.07 court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security T.01.03.04 status, disciplinary or separation status, including room confinement, except when T.01.03.05 providing education poses an immediate threat ☒ ☐ ☐ T.01.03.14 to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be T.01.03.08 implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may ☒ ☐ ☐ T.01.03.10 affect the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from T.01.03.11 school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and T.01.03.11 procedures that address the rights of any student ☒ ☐ ☐ who has continuing difficulty completing a school day. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations T.01.03.12 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or T.01.03.13 suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☐ ☐ T.01.03.14 addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission T.01.03.17 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: The MCSOS has IReady and Lost Links, two ☒ ☐ ☐ programs which assess youth for math and reading levels, as well as credit deficiencies. They plan to begin Ingenuity (for Science) in 2023. (A) School progress/school history; ☒ ☐ ☐ T.01.03.17, D (B) Home Language Survey and the results of the State Test used for English language T.01.03.17, E proficiency; ☒ ☐ ☐ The MCSOS is involved in assessing youth regarding their individual EL needs. (C) Needs and services of special populations as defined by the State Education Code, ☒ ☐ ☐ T.01.03.17, F including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ T.01.03.17, C 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☐ ☐ T.01.03.18 determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☐ ☐ T.01.03.19 within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the T.01.03.20 youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting T.01.03.21 (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational T.01.03.22 placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for ☒ ☐ ☐ T.01.03.23 course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning T.01.03.26 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an ☒ ☐ ☐ The MCSOS has an Academic Guidance education transition plan, in accordance with the Counselor to assist youth transitioning out of State Education Code and in alignment with the facility into traditional high schools, Title 15, Minimum Standards for Juvenile vocational educational opportunities, and Facilities, Section 1355. community college registration requirements for graduated youth. (h) Post-Secondary Education Opportunities T.01.03.04 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational The Academic Guidance Counselor assist opportunities for youth that considers the use of graduated youth in registration requirements technology to implement these programs. for community college enrollment. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 1371 PROGRAMS, RECREATION, AND EXERCISE. T.01.08.03 The facility administrator shall develop and implement written policies and procedures for programs, The facility has an active program schedule recreation, and exercise for all youth. The intent is to to include opportunities for the youth to minimize the amount of time youth are in their rooms participate in structured programs and or their bed area. unstructured activities. We reviewed the unit calendar and schedules for each facility and found that youth are involved in Substance Abuse Treatment (MCBH), Individual Counseling (MCBH), Girls Group (currently suspended due to low female population), ACES (Trauma Informed Care Program), Youth for Christ, Aggression Replacement Training, and Workforce. The MCSOS participates in programming including extra-curricular subjects such as art, poetry, creative writing, and public ☒ ☐ ☐ speaking. Education Out is a program to learn about historical sites in Yosemite, Santa Cruz, Monterey, and Madera County. While on site, the youth traveled to Santa Cruz for this opportunity. Virtual welding and other technical programs are starting at the facility, some to be in the outside classroom being built with SB 823 Infrastructure Grant funds. Workforce is new to the facility and is on site 5 days a week to provide a 10-week program of the CDCR Curriculum for job readiness along with a 2 week ‘soft skill’ curriculum with information on job presentation and expectations. This is for older youth that have or are near graduation. A two-week program is provided to younger youth to allow them the opportunity to anticipate what job readiness means as they think about entering the workforce. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The youths spare time allows them to utilize the Edovo tablets, which are loaded with incentive activities (music, books, movies, and games), education lessons, and independent living skill information. The latter includes preparation for their driver’s license, money management, and resource guidelines for employment. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three T.01.08.03 hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which T.01.08.04 one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding T.01.08.04 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. T.01.10.05 through .11 ☒ ☐ ☐ The facility schedules are posted in the living unit. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to T.01.08.01 ensure content offered is current, consistent, and relevant to the population. T.01.03.05 ☒ ☐ ☐ A memo was provided by DCPO Pantoja dated May 15, 2022, which included a list of current programs relevant to the youth population. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily T.01.08.10 programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best T.01.03.05 (Coordinated with the Madera practice interventions that are culturally relevant and County Superintendent of Schools) linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such ☒ ☐ ☐ programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; T.01.08.10 (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to T.01.08.05 unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle ☒ ☐ ☐ T.01.08.07 activity each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ T.01.08.06 The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to T.01.09.03 religious services and/or religious counseling at least T.01.09.04 once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ T.01.09.03 (b) availability of clergy; and, ☒ ☐ ☐ T.01.09.07 (c) availability of religious diets. ☒ ☐ ☐ T.01.09.10 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM The facility administrator shall develop policies and T.01.14.00 procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall be meaningful, constructive and related to The agency provides opportunities in the vocational training or increasing a youth's sense of facility for unit and grounds clean-up and responsibility. Work programs shall not be imposed as a maintenance. Outside the facility, youth disciplinary measure participate in Auto Detailing, promoted by local professionals who teach youth how to wash/detail vehicles and basic automobile care. ‘The Master Gardeners’ from Fresno and Madera Counties, operated through the University of California Agriculture and ☒ ☐ ☐ Natural Resources, offer youth an opportunity to participate in workshops and gardening experiences. Youth also participated in the Wreath’s Across America Wreath Laying Ceremony for the Clovis Cemetery District, laying wreaths at the sites of veterans. Gardening, unit sports competitions, and other recreation activities are returning to the facility post-Covid and will provide even more activities for youth. 1374 VISITING The facility administrator shall develop and implement T.01.12.00 Visiting written policies and procedures for visiting, that include T.01.12.03 (Special Visits) provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing T.01.12.04 in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the ☒ ☐ ☐ Post Covid, the agency continues to use approval of the facility administrator or designee, and in telephone and video calls for all youth, conjunction with the youth’s case plan or in the best especially those that do not get (now interest of the youth. resumed) youth in-person visits. On some visits, youth get to eat dinner during the video calls while they chat with their family while they eat dinner, in an attempt to allow them to “share” a meal together. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. T.01.12.03 Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but ☒ ☐ ☐ T.01.12.03 conversations shall not be monitored unless there is a security or safety need. T.01.12.04 Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, T.01.12.03 shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ T.01.12.03 Narrative visiting. 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ T.01.02.00 Correspondence written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ T.01.02.03 (b) youth may send two letters per week postage free; T.01.02.03 ☒ ☐ ☐ Youth are able to send 7 letters per week postage free. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder T.01.02.04 of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is ☒ ☐ ☐ T.01.02.05 reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS T.01.17.00 The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES T.01.06.01 ☒ ☐ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ T.01.06.04 (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ T.01.06.04 (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. T.01.06.08 (telephone calls) ☒ ☐ ☐ T.01.06.10 (Letters) 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE The facility administrator shall develop and implement Q.01.02.00 Discipline written policies and procedures for the discipline of Q.01.02.08 Restricted discipline youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Q.01.02.10 Basic Rights Discipline shall be imposed at the least restrictive level Q.01.03.05 Least Restrictive which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: The facility is developing a matrix for the issuance of discipline to ensure youth ☒ ☐ ☐ understand the structured rule and incentive- based programming. We reviewed 13 of the 41 incidents of Due Process this cycle and found staff did a good job of documenting the behavior and the details of an incident leading up to the violation, as well as articulating the appropriate sanction. (a) bed and bedding; ☒ ☐ ☐ Q.01.02.10, A (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; Q.01.02.10, C - Clean Clothing; Q.01.02.10, E - Personal Hygiene; ☒ ☐ ☐ Q.01.02.10, H - Shower, drinking fountain and toilet (c) full nutrition; ☒ ☐ ☐ Q.01.02.10, B (d) contact with parent or attorney; ☒ ☐ ☐ Q.01.02.10, D 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) exercise; ☒ ☐ ☐ Q.01.02.10, F (f) medical services and counseling; ☒ ☐ ☐ Q.01.02.10, K (g) religious services; ☒ ☐ ☐ Q.01.02.10, J (h) clean and sanitary living conditions; ☒ ☐ ☐ Q.01.02.10, I (i) the right to send and receive mail; ☒ ☐ ☐ Q.01.02.10, G (j) education; and, ☒ ☐ ☐ Q.01.02.10, L (k) rehabilitative programming. ☒ ☐ ☐ Q.01.02.10, K 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Q.01.03.06 Such rules and penalties shall include both major violations and minor violations, be stated simply and affirmatively, and be made available to all youth. This policy and process require Supervisor Provision shall be made to provide accessible review and consideration of available information to youth with disabilities, limited English sanctions. The youth handbook identifies proficiency, or limited literacy. major and minor rule violations with accompanying sanctions, which are at the discretion of the supervisor. Of the 13 incidents of due process we reviewed, the most issued sanction is Loss of ☒ ☐ ☐ Privilege (LOP), including loss of extra recreation time, early bed based on the nature of the violation, separation during group activities, loss of the tablet during recreation and in some cases, loss of telephone privileges. We provided technical assistance as it relates to loss of phone privileges, suggesting this not be a part of the LOP unless it relates to the violation itself. Also, we encouraged a matrix to ensure sanctions are consistently applied. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement ☒ ☐ ☐ Q.01.04.00 written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose discipline for violation of rules; Q.01.02.09 ☒ ☐ ☐ Due Process is handled by the facility Supervisors. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Q.01.02.09 (c) definition of major and minor rule violations and their consequences, and due process requirements; Q.01.03.03 Q.01.03.04 ☒ ☐ ☐ The youth handbook quantifies the rules and the available sanctions; however, we noted some incidents had greater sanctions by a supervisor than that of a similar incident imposed by a different supervisor. (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ Q.01.03.05 (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Q.01.04.04 imposing a minor consequence. Discipline shall be accompanied by written documentation and a policy of review and appeal to a supervisor; and, This policy defines the sanctions for major and minor rule violations. ☒ ☐ ☐ Q.01.07.03 Major Rule Violations Q.01.07.07 Minor Rule Violations Q.01.07.09 Written documentation, review and appeal to supervisor. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) major rule violations and the discipline process shall be documented and require the following: The agency has had 41 incidents involving Due Process from July 2020 through April 2022. Although the options for sanctions are comprehensive, the agency most utilizes the Loss of Privilege (LOP) for a period of day(s), depending on the behavior. ☒ ☐ ☐ We provided technical assistance to develop a sanction grid or matrix to ensure a more consistent application by the reviewing supervisor. (1) written notice of violation prior to a hearing; Q.01.04.01 ☒ ☐ ☐ Q.01.07.04, 1 (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☐ ☐ Q.01.04.02 language learners; (3) hearing by a person who is not a party to the incident; Q.01.04.01 ☒ ☐ ☐ Q.01.07.04, 2 (4) opportunity for the youth to be heard, present evidence and testimony; Q.01.04.05 ☒ ☐ ☐ Q.01.07.04, 3 (5) provision for youth to be assisted by staff in the hearing process; ☒ ☐ ☐ Q.01.07.04, 4 (6) provision for administrative review. Q.01.04.05 Deputy Chief ☒ ☐ ☐ Q.01.07.04, 5 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) violations that result in a removal from camp or commitment program, but not a return to court, will The Correctional Academy has specific follow the due process provisions in subsection (e) violations that will result in removal from the above. ☒ ☐ ☐ program, listed in the CA Guide under the ‘Removal’ section. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Wellpath Madera County Juvenile Policies and Procedures: Reference 71674 The health administrator/responsible physician, in cooperation with the facility administrator and the local ☒ ☐ ☐ health officer, shall develop written policies and This policy ensures there is a procedures to address the identification, treatment, comprehensive institutional program that control and follow-up management of communicable includes surveillance, prevention, and diseases. The policies and procedures shall address, but control of communicable diseases. not be limited to: (a) Intake health screening procedures; Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.1.2 This policy reflects the initial and ongoing screening of youth at admission or via sick call. ☒ ☐ ☐ Madera County Juvenile Detention Facility COVID-19 Action Plan: Reference CCR 15 Section 1410 Management of Communicable Diseases (MCJDF Action Plan) This directive is specific to operation expectations for screening at admission. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 75 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Identification of relevant symptoms; Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.2: Control Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.3 Prevention Both above policies reference the need for isolation based on intake questionnaires and protocols as well as detained youth sick call information. ☒ ☐ ☐ MCJDF Action Plan: #2, Containment This directive addresses the need for PPE (anyone entering the facility including youth and law enforcement personnel), the screening and subsequent plan for housing. Negative responses from youth will allow the booking process to commence, including the decision for housing. Positive responses require medical clearance to book and/or transport to Madera Community Hospital prior to booking. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 76 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral for medical evaluation; Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.1: Surveillance Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.2: Control MCJDF Action Plan: #2, Containment MCJDF Action Plan: #3, Coronavirus Likely ☒ ☐ ☐ These directives address the process for Medical staff to evaluate and determine appropriate action based on the questionnaire and screening. COVID-19 Screening Form This form prompts intake staff to question youth regarding their behaviors or actions for the 3 weeks prior to delivery to the facility. If there is an affirmative response, the youth is immediately referred to medical for evaluation. (d) Treatment responsibilities during detention; Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.2: Control ☒ ☐ ☐ This policy articulates the exposure control plan within the published guidelines of the CDC, National Institute of Occupational and Health Safety (NIOSH) and the Occupational Safety and Health Administration (OSHA). 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 77 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Coordination with public and private community- based resources for follow-up treatment; Wellpath Madera County Juvenile Policies and Procedures: Reference 71674, Procedure 6.5: Discharge ☒ ☐ ☐ This policy necessitates health care staff to ensure youth that are releases are provided with community referrals as appropriate. (f) Applicable reporting requirements; and, Madera County Juvenile Detention Facility ☒ ☐ ☐ Outbreak Control Plan: Record Keeping and Communication, #3 and 4 (g) Strategies for handling disease outbreaks. Madera County Juvenile Detention Facility ☒ ☐ ☐ Outbreak Control Plan: Record Keeping and Communication, #3 and 4 The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency is working closely with medical identified by the local health officer and currently personnel (Wellpath) to ensure timely and recommended public health interventions. ☒ ☐ ☐ thorough responses to youth and staff impacted by COVID-19, ensuring youth are safe and protected. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) Y.01.11.00 The health administrator, in cooperation with the Wellpath Y-A-01 Access to Care facility administrator, shall develop policy and ☒ ☐ ☐ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 78 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1480 STANDARD FACILTY CLOTHING ISSUE T.01.01.00 The youth’s personal clothing, undergarments and footwear may be substituted for the institutional ☒ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☐ ☐ T.01.01.01 tears. (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☐ ☐ T.01.01.03 (1) Socks and serviceable footwear; T.01.01.08 ☒ ☐ ☐ T.01.01.10 (2) Outer garments; ☒ ☐ ☐ T.01.01.03 (3) New non-disposable underwear which shall remain with the youth throughout their stay, ☒ ☐ ☐ T.01.01.08 and; (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. T.01.01.08 ☒ ☐ ☐ 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 79 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and T.01.01.11 dried completely in a mechanical dryer or other laundry method approved by the local health officer. ☒ ☐ ☐ (d) Suitable clothing is issued to pregnant youth. Y.G.09 Wellpath Policy ☒ ☐ ☐ 1482 CLOTHING EXCHANGE T.01.01.03 The facility administrator shall develop and implement written policies and site-specific procedures for the T.01.01.08 cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ T.01.01.09 work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING T.01.07.08 There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ Infected clothing is bagged and released to administrator to control the contamination and/or the parent. spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 80 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS T.01.07.01 There shall be written policies and site-specific procedures developed and implemented by the facility T.01.07.05 Female Hygiene Products administrator for the availability of personal hygiene ☒ ☐ ☐ T.01.07.07 items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ T.01.07.07 (b) Toothpaste; ☒ ☐ ☐ T.01.07.07 (c) Soap; ☒ ☐ ☐ T.01.07.07 (d) Comb; ☒ ☐ ☐ T.01.07.07 (e) Shaving implements; ☒ ☐ ☐ T.01.07.07 (f) Deodorant; ☒ ☐ ☐ T.01.07.07 (g) Lotion; ☒ ☐ ☐ T.01.07.07 (h) Shampoo; and, ☒ ☐ ☐ T.01.07.07 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 81 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) Post-shower conditioning hair products. ☒ ☐ ☐ T.01.07.07 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap T.01.07.09 provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged T.01.07.10 safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE T.01.07.03 Shower There shall be written policies and site specific procedures developed and implemented by the facility T.01.07.04 Brushing of Teeth administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING T.01.07.09 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) T.01.07.06 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☐ ☐ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE T.01.01.05 Clean laundered, suitable bedding and linens, in good ☒ ☐ ☐ repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 82 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ T.01.01.04 regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ T.01.01.04 (c) One mattress cover and a sheet or two sheets; T.01.01.05 ☒ ☐ ☐ T.01.01.12 (d) One towel; and, ☒ ☐ ☐ T.01.01.07 (e) One blanket or more, up on request ☒ ☐ ☐ T.01.01.06 1501 BEDDING LINEN EXCHANGE T.01.01.05 Sheets and Pillowcase The facility administrator shall develop and implement site specific written policies and procedures for the T.01.01.06 Towels scheduled exchange of laundered bedding and linen ☒ ☐ ☐ T.01.01.12 Mattress Cover issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ T.01.01.06 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 83 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE U.01.09.00 to .05 The facility administrator shall develop and implement U.01.10.00 written policies and site-specific procedures for the U.02.00.00 to .08 Environmental Quality and maintenance of an acceptable level of cleanliness, repair Control and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 84 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7280 7285 Madera JDF CA JH and Camp PRO 20-22 - 85 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code:7280 7285 FACILITY NAME: Madera County Juvenile Detention Facility and Correctional Academy FACILITY TYPE: JH and Camp 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): XXX FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 18, 2022 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth X pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; There is a gun locker in the Administration and X receiving area. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used for the X reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; The facility has a separate locked room in X property storage. 5. Telephone accessible to youth; and All intake phone calls take place at the front X booking counter. 6. Access to hot and cold running water for staff use. There is a restroom in the intake area with hot and X cold water. 1230.1.2 Locked holding room. A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per youth; The holding rated for 3 minors with a 71” of X bench space and 55 square feet of space. 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in Section 1230.2.8; X There is 71” of bench space. 7280 7285 Madera JDF CA JH and Camp PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a The holding room is Handicapped accessible. X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. There are four living units, each with 15 single A living unit shall be a self-contained unit containing locked cells and two maximum security units with 5 sleeping rooms, single and double occupancy sleeping X single cells each. rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. All cells contain a combo unit. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. There is approximately 65 square feet in each Single occupancy sleeping rooms shall provide the X room, which met the standard in 2001 when the following: facility was built. 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. There are no double rooms in the facility. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 7280 7285 Madera JDF CA JH and Camp PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.9 Dormitories Hosing unit 2A did have 5 bunks to make a Dormitories shall provide the following: dormitory, however, it has recently been closed 1. A minimum of 50 square feet of floor area per youth X due to supervision issues. with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms There is 2013 sq. ft. of dayroom space in each Dayrooms shall contain 35 square feet of floor area per X living unit and 530 square feet in the two youth, contain tables and seating to accommodate the maximum security units. maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. There is in excess of 21,000 square feet of space Indoor/outdoor physical activity and recreation areas shall available. be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size There is 3410 square feet of outdoor paved space and equipped in such a manner to allow compliance with X for the four housing units and 300 square feet for Title 15, Section 1371, which requires at least one hour per both maximum security units. day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. There are two classrooms which can house 20 There shall be a dedicated classroom space for every students in units 1A and 1B, two classrooms juvenile in every facility. X which can house 15 students in units 2A and 2B and sufficient dayroom space used as a study area for both maximum security units. The primary purpose for the academic classroom shall be X for education. 7280 7285 Madera JDF CA JH and Camp PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: The facility exceeds the required space for X 1. Space for carrying out routine medical examinations medical staff and medical storage. and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 7280 7285 Madera JDF CA JH and Camp PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.15 Pharmaceutical storage. All medical and pharmaceutical storage space is Provide lockable storage space for medical supplies and X lockable. pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Each dayroom has sufficient tables and seating. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. The facility has three no-contact visiting rooms Space shall be provided in all juvenile facilities for in-person X and a large room for contact visiting. visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). 7280 7285 Madera JDF CA JH and Camp PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably furnished interview room for each 30 youth. The facility has three no-contact visiting rooms X and a large room for contact visiting. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. There are handicap accessible fixtures throughout All toilet areas shall provide privacy for the youth and help X facility. reduce the risk of voyeurism without mitigating staff’s ability to supervise. 7280 7285 Madera JDF CA JH and Camp PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. There are handicap accessible fixtures throughout In living units, wash basins must be available in a ratio to X facility. youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. There are handicap accessible fixtures throughout X In living areas and indoor and outdoor recreation areas, facility. drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. There are handicap accessible fixtures throughout Shower areas shall provide privacy for the youth and help X facility. reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 7280 7285 Madera JDF CA JH and Camp PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. There is a weapons locker in the Administration X Weapons lockers are required in all secure juvenile facilities lobby, receiving area, and sally port. and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7280 7285 Madera JDF CA JH and Camp PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections BSCC Code: 7280 7285 FACILITY: Madera County Juvenile Hall TYPE: JH RC: JH – 40 Madera County Correctional Academy Camp Camp - 30 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 18, 2022 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S RECEIVING AND INTAKE AREA Holding 2001 1 3 (3) Irregular 55 sq ft 1 1 1 Handicapped accessible, 71 inches of bench space. Safety 2001 1 1 (1) Approx. 65 sq ft. 1 Padding floor and walls with floor toilet. Intake/ 1 1 1 1 Handicapped accessible Reception Note: There are two 12-foot benches in the receiving area in front of the Control Station. HOUSING UNIT #1 This unit was unoccupied during the inspection. 1A Single 2001 15 1 1 15 65 sq. ft. 1 1 1 One handicapped accessible room Day Room 2001 1 2020 sq. ft. 1 3 5 tables and 20 seats; One laundry room Classroom 2001 1 630 sq. ft. Designed for 15 minors. 1B Single 2001 15 1 1 15 65 sq. ft. 1 1 1 One handicapped accessible room. Day Room 2001 1 2020 sq. ft. 1 3 5 tables and 20 seats; One laundry room. Classroom 2001 1 840 sq. ft. Designed for 20 minors Outdoor recreation area for 1A and 1B has 3410 square feet of paved space. The unit cells are being painted to replace the cinderblock and be more homelike for youth. HOUSING UNIT #2 All youth are housed in Unit 2 2A Single 2001 15 1 1 15 65 Sq. Ft. 1 1 1 One handicap accessible room and shower Academy/ Day Room 2001 1 2020 sq. ft. 1 3 5 tables and 20 seats; one laundry room. Detention Classroom 2001 1 630 sq. ft. Designed for 15 minors 2B Single 2001 15 1 1 15 65 sq. ft. 1 1 1 One handicap accessible room and shower Detention Day Room 2001 1 2020 sq. ft. 1 3 5 tables and 20 seats; One laundry room. Classroom 2001 1 840 sq. ft. Designed for 20 minors. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7280 7285 Madera JDF CAJH and Camp LASE 20-22 - 1 - J460 LAS JUV.dot (03/01) Note: The outdoor recreation area for Units 2A and 2B has 3410 square feet of paved space. There is an additional lighted field area with 44,800 square feet of grass. The agency is creating space for an additional vocational portable classroom outside, a beach/sand volleyball court and the garden. It is noted the Dorm in Unit 2A is no longer being used as it had insufficient bathroom access. HOUSING UNIT #3 This unit was unoccupied during the inspection and is only being used for medical isolation if necessary. 3-A Single 2001 5 1 1 5 65 sq. ft. 1 1 1 Day Room 2001 1 530 sq. ft. 1 1 Shower handicap accessible; Sufficient tables/seats 3-B Single 2001 5 1 1 5 65 sq. ft. 1 1 1 Day Room 2001 1 530 sq. ft. 1 1 Shower handicap accessible; Sufficient tables/seats. Note: There is a special activities room and sufficient outdoor recreation space (320 square feet). There is a Central Medical area with a nurse’s station and confidential interview room in each unit. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7280 7285 Madera JDF CAJH and Camp LASE 20-22 - 2 - J460 LAS JUV.dot (03/01)