Madera County (2018-2020 inspection cycle)

February 20, 2020 Rick Dupree, Chief Probation Officer Madera County Probation Department 209 West Yosemite Avenue Madera, CA 93637 MADERA COUNTY JUVENILE HALL AND CORRECTIONAL ACADEMY 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Dupree: This letter is to advise you that the 2018/2020 biennial inspection of the Madera County Probation Department’s Juvenile Hall and Correctional Academy have been completed, pursuant to Welfare and Institutions Code Section 209 and 885. A pre-inspection briefing was held on May 9, 2019, and both facilities were inspected on November 12-14, 2019. Deputy Chief Probation Officer Chris Childers, as well as his staff and collaborative partners, made the inspection process seamless and represented the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for, organizing and participating in the inspection, especially given the amount of documentation requested. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of: this transmittal letter; the Title 15 Procedures checklist outlining Title 15 requirements for both facilities; a Physical Plant Evaluation checklist outlining Title 24 requirements for the design of the facilities, and; a Living Area Space Evaluation (LASE) summarizing the physical plant configuration and showing the rated capacity of each facility. Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statute also require local inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction; local health officer; county Superintendent of Schools; Juvenile Court; and the Juvenile Justice Commission. Results of those inspections are considered a part of this report and the dates of the local inspections may be found in the accompanying Procedures Checklist. There are no compliance issues relating to your local inspections. Inspection Scope The inspection included a review of the Madera County Juvenile Facility’s Policy and Procedure Manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations outlined in Title 15, Minimum Standards 7280 7285 Madera JH\CA 18-20 Chief Dupree Madera County P. 2 for Juvenile Facilities1 and verification that the complete manual is compliant with Regulation 1324, Policy and Procedures Manual. After the review of the manual, we reviewed documentation to assure that practice and policies are consistent with Title 15. We followed that review with a physical plant tour and interviews with administration, facility staff, collaborative partners and youth. Inspection Results Operations We reviewed a sampling of facility/unit logs, critical/special incident reports, grievances, admission/classification documents, separation/room confinement reports and disciplinary reports/due process findings to ensure compliance with newly implemented Title 15 Regulations and to confirm procedures and process were consistent. We interviewed staff and agency partners, who are tasked with ensuring the agency is meeting the treatment and individualized care of youth in your custody. Although there was some resistance from veteran staff initially, training and implementation of consistent processes have been successful in meeting your operational requirements. Your staff have genuinely embraced a treatment and positive approach in supervising your youth population. We found the need to revise some policies to better reflect the regulation intent and provide more guidance to your staff. We teamed with supervisory staff, allowing them to be part of the solution and provide the tools to the Juvenile Detention Officers to execute your new operational practices. This inclusion allowed for a more seamless transition to the changes made to policy and procedure. We made some technical assistance recommendations which have resulted in full compliance throughout the inspection process. The policy changes also required specific information in reports and documentation, including a preface of behaviors leading to incidents. This is especially important for critical incidents involving use of force, use of restraints and room confinement. It is imperative that staff provide a clear depiction to support the sanction or response. In terms of critical incidents, it is important to point out the number of force incidents have significantly reduced this cycle. Use of force, including the use of OC Spray, have gone from 20 incidents in 2018, to 8 in 2019 (through November). This demonstrates staff are using their verbal and non-physical tools to de-escalate situations. Our interviews with staff and collaborative partners including probation, medical, mental health and educational staff revealed a positive, collaborative relationship and a true team philosophy. Each agency acknowledges their role and works with probation to ensure 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7280 7285 Madera JH\CA 18-20 Chief Dupree Madera County P. 3 positive outcomes for your youth. Our observations of unit and facility activities exposed a full operational schedule with significant opportunities for your youth population. Staff appeared vested in the program, professional, and caring. Education The Madera County Office of Education operates the J. C. Montgomery School in both facilities. Staffing includes three general education teachers and one credentialed special education/resource teacher. Class duration exceeds minimum requirements and teachers provide services beyond common educational requirements. Youth can recover credits through the IReady Program and attend vocational education programs through the Pioneer Technical Center, which is linked to Workforce in the community. One teacher, Mrs. Klein, works with the youth in facilitating art, public speaking, creative writing and poetry, earning student’s regional awards for their efforts. The principal actively pursues opportunities for students in developing into adulthood, with independent living and post-secondary education through the Madera Center, a local Community College. The enthusiasm and dedication goes beyond the classroom, especially with the hopes to make the old juvenile hall kitchen into a culinary program for youth, recognizing food services and food safety are important life opportunities. The Office of Education and local school districts work together to ensure the most suitable transition upon release, as well as ensuring timely transfer of student records and transcripts to avoid delay in enrollment into the facility or at release. The use of technology for online programs and to facilitate credit recovery after the school day are a priority as well. Programming The facilities house pre-and post- adjudicated youth resulting in short term stays as well as long term programing for those committed to the Correctional Academy. The facility provides a wide array of services offered through collaborative partnerships, outside volunteers and probation staff. Individualized case plans are completed for these youth with specific goals and objectives for their stay. All youth participate in programming that includes social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. Structured programs include: Substance Abuse Treatment, Individual and Crisis Mental Health Treatment, Girls Group and ACES (Trauma Informed Care Program) with Behavioral Health, as well as Youth for Christ, Aggression Replacement Training and Battle for Change, all facilitated by volunteers or probation staff. The MCOE participates in programming including extra-curricular subjects such as art, poetry, creative writing and public speaking. The youth’s spare time allows them to utilize 7280 7285 Madera JH\CA 18-20 Chief Dupree Madera County P. 4 the Edovo tablets, which are loaded with incentive activities (music, books, movies and games), education lessons, and independent living skills. The latter includes preparation for their driver’s license, money management and resource guidelines for employment. The facility also participates in athletic competitions with other county probation departments, allowing for youth to participate in sports while under commitment. The facility emphasizes positive school, work, and unit behavior through their structured schedule and behavior programming options, which focus on reinforcing positive behavior with consistent staff responses to negative behavior. This provides for clear expectations of youth behavior. The staff support natural consequences so that youth may learn from mistakes. The youth interviewed were complimentary of staff and the opportunities provided while in custody. Title 15, CCR Minimum Standards During our visit, we offered technical assistance and made best-practice recommendations to your management team to assist or enhance operations for future compliance inspections, given the changes to regulations this cycle. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we found no areas of noncompliance for Madera County Juvenile Hall and Correctional Academy. There is no corrective action required. Title 24, CCR Physical Plant There were no changes made to the physical plant since the last inspection and your rated capacity remains at 70 youth. On the day of the inspection, the population was thirty-three, with 26 in detention and seven in the academy. We have discussed plans to reintegrate female youth back into the Correctional Academy and look forward to this expansion of programming for your female population. Training The most recent Standards and Training for Corrections audit reports that the Madera County Probation Department is in full compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non- compliance were noted. We are very impressed with the overall function and operation of Madera County Juvenile Hall and Correctional Academy programs. We would again like to thank you and 7280 7285 Madera JH\CA 18-20 Chief Dupree Madera County P. 5 compliment your staff for their dedication, thoroughness and responsiveness. Your staff worked hard to meet regulation and were engaged in the process. They are doing an outstanding job in caring for the youth in their care. This concludes our 2018-2020 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Madera County* Chair, Juvenile Justice Commission, Madera County* Chair, Board of Supervisors, Madera County* County Administrator, Madera County* Chris Childers, Deputy Chief Probation Officer-Madera County Probation *Copies of full inspection are available upon request. 7280 7285 Madera JH\CA 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7280 7285 FACILITY NAME: Madera County Juvenile Detention Facility FACILITY TYPE: JH FACILITY NAME: Madera County Correctional Academy FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Chris Childers, Deputy Chief Juvenile Detention Facility; Kevin Davie, Supervisor; Larry Zertuche, Supervisor; Hector Mazola, Juvenile Detention Officer II; Hugo Sanchez, Madera County Office of Education, Principal; Devin Medina, Wellpath, Director; Francis Chairez, Madera County Behavioral Health, Clinician; Youth: Tatiana, age 16; Malekai, age 16; Anthony, age 17. FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 12-14, 2019 NOTE: X indicates compliance to regulation. TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by ☐ 2018: October 23, 2018 ☒ ☒ the Board of Supervisors to approve building safety; 2019: February 27, 2019 (B) Fire authority having jurisdiction, including a fire 2018: December 11, 2018 clearance as required by Health and Safety Code 2019: July 15, 2019 Section 13146.1 (a) and (b); The facility had 3 areas needing clearance from the July fire inspection, all but one was cleared in September 2019. For the last 3 inspection cycles, the facility has been held non-compliant based on a smoke control system installed and cleared by the SFM when originally constructed. The last ☒ ☐ Deputy Chief, Paul Deorian, and current ☒ Deputy Chief, Chris Childers, have been trying to work with County Maintenance for the records to show it was not required at the time of construction and is not equipped for this system. The local fire authority wants proof that this Facility was built and approved to not have a smoke control system. The CAO is working to remedy the matter with the department. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2018: Health and Safety Code Section 101045; Environmental Health: January 22, 2018 Medical/Mental Health: February 6, 2018 ☒ ☐ Nutritional Health: March 8, 2018 ☒ 2019: Environmental Health: March 12, 2019 Medical/Mental Health: January 26, 2019 Nutritional Health: April 19, 2019 (D) County superintendent of schools on the adequacy 2018: June 12, 2018 of educational services and facilities as required in ☒ ☒ ☐ 2019: May 21, 2019 Section 1370; (E) Juvenile court as required by Section 209 of the For the 14-16, 16-18 and 18-20 Inspection Welfare and Institutions Code cycles, the Juvenile Court Judge toured the ☒ ☐ facilities with the Madera County Juvenile ☒ Justice Commission, deferring his report to the commission. (F) Juvenile Justice Commission as required by Section 2018: March 20, 2018 229 of the Welfare and Institutions Code or ☒ ☐ 2019: March 21, 2019 ☒ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed BSCC Note: Compliance with this section is in a memorandum completed by Chief determined by receipt of the Chief Probation Officer’s Probation Officer Rick Dupree dated October 21, 2019. certification letter confirming that all elements of regulation are met. N.01.01.02 Chief Probation is the facility (a) Appointment ☒ ☒ ☐ administrator. In each juvenile facility there shall be a superintendent, M.01.01.03 Deputy Chief oversees the director or facility manager in charge of its program and detention facility. C.01.00.00 General Personnel Policies employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, N.01.10.00 Peace Officer Powers and Duties skills and abilities appropriate to their job ☒ ☒ ☐ N.01.11.00 Employee Responsibilities classification and duties in accordance with C.01.19.02 Minimum Requirements applicable civil service or merit system rules; (2) require a medical evaluation and physical C.01.19.02 Minimum Requirements examination including tuberculosis screening test ☒ ☒ ☐ and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection C.01.20.09 and training requirements adopted by the Board ☒ ☒ ☐ N.01.11.00 pursuant to Section 6035 of the Penal Code; and 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (4) conduct a criminal records review, on each new C.01.19.02 Minimum Requirements employee, and psychological examination in ☒ ☒ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- N.01.20.00 employees of the facility, who may be present at the facility, shall have such clearance and qualifications ☒ ☒ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING U.01.06.06 Each juvenile facility shall: a) have an adequate number of personnel sufficient to U.01.07.01 carry out the overall facility operation and its programming, to provide for safety and security of ☒ ☒ ☐ The facility is staffed with line staff, seniors and supervisors working 8 and 12-hour youth and staff, and meet established standards and shifts. regulations; b) ensure that no required services shall be denied The facility created a swing shift to provide because of insufficient numbers of staff on duty ☒ ☒ ☐ ample service and opportunity for evening absent exigent circumstances; programs. c) have a sufficient number of supervisory level staff to O.01.08.03 ensure adequate supervision of all staff members; ☒ ☒ ☐ There are four full time sergeants/supervisors who oversee facility operations each shift. d) have a clearly identified person on duty at all times U.01.07.07 and .08 who is responsible for operations and activities and ☒ ☒ ☐ The four supervisors are on every shift and has completed the Juvenile Corrections Officer Core not included in the staff ratio. Course and PC 832 training; e) have at least one staff member present on each living ☒ ☒ ☐ U.01.06.05 and U.01.07.09 unit whenever there are youth in the living unit; f) have sufficient food service personnel relative to the Food services are provided by Aramark via number and security of living units, including staff the new Madera County Jail; brought qualified and available to: plan menus meeting through a gate adjacent to the facility and nutritional requirements of youth; provide kitchen taken directly to individual units. ☒ ☒ ☐ supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, U.01.07.00 medical, dental, mental health, building M.01.10.72 maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☒ ☐ Ancillary staff are not included in staffing management of the facility, and to ensure that youth ratios are not responsible for youth supervision staff shall not be diverted from supervision. supervising youth; and, 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide U.01.07.04 continuous wide-awake supervision of youth, subject to temporary variations in staff assignments ☒ ☒ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) U.01.07.04 (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their U.01.07.04 room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff U.01.07.03 members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty U.01.07.03 ☒ ☐ ☐ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other M.01.10.72 duties such as administration, supervision of ☒ ☐ ☐ Facility supervisors are not included in the personnel, academic or trade instruction, clerical, youth supervision ratios. kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) U.01.07.04 (A) during the hours that youth are awake, one wide- The Correctional Academy (CA) is inside awake youth supervision staff member on duty for the Juvenile Detention Facility and staffed each 15 youth in the camp population; ☐ ☒ ☐ to JH standards. On the day of the inspection, there were 9 youth committed to the CA. (B) during the hours that youth are confined to their U.01.07.04 room for the purpose of sleeping, one wide-awake ☐ ☒ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff U.01.07.03 members on duty at all times, regardless of the The unit is typically staffed with 2 JDO’s; number of youth in residence, unless arrangements ☐ ☒ ☐ however, there is sometimes one staff with have been made for backup support services which a floater between units 2B (Female Unit) allow for immediate response to emergencies; and 2A, the CA. (D) at least one youth supervision staff member on duty U.01.07.03 who is the same gender as youth housed in the The Correctional Academy currently is an facility; ☐ ☒ ☐ all-male program; however, they are considering opening it up to female youth. (E) in addition to the minimum staff to youth ratio The Corrections Academy is inside the JDF required in (h)(3)(A)-(B), consideration shall be and has the same physical layout. given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other The facility does not consider the referenced duties such as administration, supervision of personnel as youth supervision staff. personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF N.01.18.03 ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth ☒ ☒ ☐ This section outlines each of the components supervision staff member shall be properly oriented in 1322 (a) below. to their duties, including: (1) youth supervision duties; ☒ ☒ ☐ N.01.18.03 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (2) scope of decisions they shall make; ☒ ☒ ☐ N.01.18.03 (3) the identity of their supervisor; ☒ ☒ ☐ N.01.18.03 (4) the identity of persons who are responsible to N.01.18.03 ☒ ☒ ☐ them; (5) persons to contact for decisions that are beyond N.01.18.03 ☒ ☒ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☒ ☐ N.01.18.03 (b) Prior to assuming any responsibility for the N.01.18.04 supervision of youth, each youth supervision staff N.01.19.04 Extra Help Orientation member shall receive a minimum of 40 hours of facility-specific orientation, including: ☒ ☒ ☐ The facilities require a 40-hour Orientation with a Field Training Officer to ensure new staff understand their responsibilities, role and expectations. (1) individual and group supervision techniques; ☒ ☒ ☐ N.01.18.04-1 (2) regulations and policies relating to discipline and N.01.18.04-2 rights of youth pursuant to law and the ☒ ☒ ☐ provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☒ ☐ N.01.18.04-3 (4) suicide prevention and response to suicide N.01.18.04-4 ☒ ☒ ☐ attempts (5) policies regarding use of force, de-escalation N.01.18.04-5 techniques, chemical agents, mechanical and ☒ ☒ ☐ physical restraints; (6) review of policies and procedures referencing N.01.18.04-6 ☒ ☒ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of N.01.18.04-7 ☒ ☒ ☐ emergencies; (8) routine security measures, including facility N.01.18.04-8 ☒ ☒ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to N.01.18.04-9 ☒ ☒ ☐ mental health services; (10) documentation; and ☒ ☒ ☐ N.01.18.04-10 (11) fire/life safety training ☒ ☒ ☐ N.01.18.04-7 (c) Prior to assuming sole supervision of youth, each N.01.18.05 youth supervision staff member shall successfully N.01.08.09 Specific to regulation. complete the requirements of the Juvenile ☒ ☒ ☐ Corrections Officer Core Course pursuant to Penal All permeant staff and all but two extra help Code Section 6035. staff are core trained. (d) Prior to exercising the powers of a peace officer N.01.18.05 youth supervision staff shall successfully complete ☒ ☒ ☐ training pursuant to Section 830 et seq. of the Penal Code. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY O.01.08.03 Whenever there is a youth in a juvenile facility, there All facility youth supervision staff are core shall be at least one wide awake person on duty at all ☒ ☒ ☐ trained. There are two vacant positions, times who meets the training standards established by the which the agency is attempting to fill. Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL M.01.02.08 Manual Availability All facility administrators shall develop, publish, and M.01.02.09 Manual Review Bi-annually implement a manual of written policies and procedures that address, at a minimum, all regulations that are The entire Juvenile Detention Operations applicable to the facility. Such a manual shall be made Policy Manual was updated when the new available to all employees, reviewed by all employees, regulations became effective on January 1, ☒ ☒ ☐ and shall be administratively reviewed at a minimum 2019. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of N.01.01.07 Chain of Command communications and a description of job N.01.02.00 Juvenile Detention Officer classifications; Supervisor Responsibilities N.01.03.00 Juvenile Detention Officer III ☒ ☒ ☐ Responsibilities N.01.08.00 Juvenile Detention Officer Responsibilities (b) responsibility of the probation department, purpose A.02.01.00 Legal Mandates of programs, relationship to the juvenile court, the C.02.10.00 Relationships with Stakeholders Juvenile Justice/Delinquency Prevention ☒ ☒ ☐ Commission or Probation Committee, probation Chapter N outlines the relationships with the staff, school personnel and other agencies that are Court, JJC, and ancillary personnel. involved in juvenile facility programs; (c) responsibilities of all employees; Chapter N This chapter outlines the positions and ☒ ☒ ☐ responsibilities of Youth Supervision staff at the facility, including contract and ancillary staff. (d) initial orientation and training program for N.01.18.04 employees; ☒ ☒ ☐ The facility has a very detailed Orientation program with a FTO for direction of duties. (e) initial orientation, including safety and security N.01.20.01 Contract and Ancillary Personnel issues and anti-discrimination policies, for support ☒ ☒ ☐ staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (f) maintenance of record-keeping, statistics and N.01.09.03 Responsibilities of communication system to ensure: Administrative Assistant and Program Assistant The facility provides statistics of youth to the ☒ ☒ ☐ BSCC and regularly communicate with allied agencies and personnel to ensure youth are provided T15 and legislative requirements. (1) efficient operation of the juvenile facility; C.02.00.00 Probation Employee ☒ ☒ ☐ Responsibilities W.04.00.04 (2) legal and proper care of youth; ☒ ☒ ☐ W.04.00.05 (3) maintenance of individual youth's records; C.02.00.00 ☒ ☒ ☐ X.01.07.00 (4) supply of information to the juvenile court and C.02.00.00 ☒ ☒ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. C.02.00.00 ☒ ☒ ☐ X.01.07.00 (g) ethical responsibilities; ☒ ☒ ☐ W.04.00.00 Peace Officer Cannon of Ethics (h) trauma-informed approaches; N.01.18.04 Staff Training Policy Guidelines ☒ ☒ ☐ P.01.00.03 Emotional Care and Crisis Intervention (i) culturally responsive approaches; ☒ ☒ ☐ N.01.18.04 Staff Training Policy Guidelines (j) gender responsive approaches; ☒ ☒ ☐ N.01.18.04 Staff Training Policy Guidelines (k) a non-discrimination provision that provides that all N.01.18.05 Anti-Discrimination and youth within the facility shall have fair and equal Harassment Training for staff access to all available services, placement, care, S.01.00.16 Non-Discrimination Policy treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☒ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any R.01.07.09 chemical agents related security devices, and ☒ ☒ ☐ weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- N.01.09.07 Administrative Assistant Duties Cal eligibility information and enrollment of eligible ☒ ☒ ☐ youth; and, 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of A.1.00.00 PREA Policy sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☒ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN U.01.07.07 The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with ☒ ☒ ☐ the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the O.01.08.02 Fire Suppression ☒ ☒ ☐ manual of policy and procedures; U.01.11.01 Fire Prevention Plan b) monthly fire and life safety inspections by facility O.01.08.04 Quarterly Fire Drills staff with two- year retention of the inspection N.01.05.03 record; The safety officer shall submit a report by the 10th of each month to the Deputy Chief Probation Officer (DCPO). We reviewed ☒ ☒ ☐ monthly inspection reports and found them to be inclusive of the elements required by regulation. Any areas needing to be addressed are handled immediately and corrected. c) fire prevention inspections as required by Health O.01.08.05 Fire Inspections and Safety Code Section 13146.1(a) and (b); The most recent fire inspection was July 15, 2019. There were 3 outstanding areas, two ☒ ☒ ☐ of which have been cleared, with the remaining issue being addressed by probation administration to achieve compliance. d) an evacuation plan; ☒ ☒ ☐ O.01.08.05 Evacuation Plan e) documented fire drills not less than quarterly; N.01.05.05 Requires Fire Drills at minimum every ☒ ☒ ☐ January, April, July and October. In practice, the drills occur within the quarter. f) a written plan for the emergency housing of youth in O.01.08.17 the case of fire; and, ☒ ☒ ☐ Plan for release and relocation of in-custody youth to regional county facilities. g) development of a fire suppression pre-plan in O.01.08.21 Madera County Fire Pre-Plan ☒ ☒ ☐ cooperation with the local fire department. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW N.01.05.07 Each facility administrator shall develop policies and Safety Officer must complete an Annual procedures to annually review, evaluate, and document Review of Security and Safety Measures and ☒ ☒ ☐ security of the facility. The review and evaluation shall provide it to the DCPO. include internal and external security, including, but not limited to, key control, equipment, and staff training. DCPO Childers completed a Security Review memo dated April 15, 2019. 1327 EMERGENCY PROCEDURES O.01.00.00 Emergency Procedures The facility administrator shall develop facility-specific ☒ ☒ ☐ DCPO Deorian completed an Emergency policies and procedures for emergencies that shall Procedures memo dated January 1, 2019. include, but not be limited to: (a) escape, disturbances, and the taking of hostages; O.01.06.00 Escape ☒ ☒ ☐ O.01.10.00 Hostages O.01.11.00 Internal Disturbances (b) civil disturbance, active shooter and terrorist attack; O.01.04.00 Bomb Threat O.01.06.00 External Disturbances ☒ ☒ ☐ O.01.11.00 Civil Disturbance O.01.17.00 Active Shooter or Terrorist Threat (c) fire and natural disasters; O.01.05.00 Earthquake ☒ ☒ ☐ O.01.06.00 Fire Emergencies (d) periodic testing of emergency equipment; ☒ ☒ ☐ N.01.05.03 (e) emergency evacuation of the facility; and ☒ ☒ ☐ O.01.02.02 Narrative (f) a program to provide all youth supervision staff N.01.18.05 and O.01.00.03 with an annual review of emergency procedures. All youth supervision staff are required to ☒ ☒ ☐ read the emergency procedures each year and send a sign off indicating they have done so to the facility safety officer. 1328 SAFETY CHECKS U.01.01.06 The facility administrator shall develop and implement We reviewed safety checks for random and policy and procedures that provide for direct visual varied periods in 2019. It is noted the checks observation of youth at a minimum of every 15 minutes, occurred at random and varied intervals, at random or varied intervals during hours when youth most under the 10-minute mark during are asleep or when youth are in their rooms, confined in daytime shifts. The facility youth holding cells or confined to their bed in a dormitory. supervision staff use a card which are Supervision is not replaced, but may be supplemented ☒ ☒ ☐ scanned at opposing ends of the unit by, an audio/visual electronic surveillance system hallways and identify the staff completing designed to detect overt, aggressive or assaultive the check. Supervisors audit the checks behavior and to summon aid in emergencies. All safety against unit logs to ensure they are accurate. checks shall be documented with the actual time the We provided technical assistance for the check is completed. supervisors to randomly audit the scanned checks against video in the unit at least one time per month to ensure staff are looking in each youth’s room during the check. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN P.01.00.00 Emotional Care and Crisis The facility administrator, in collaboration with the Intervention healthcare and behavioral/mental health administrators, P.01.03.01 Suicide Prevention Policy shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. At admission, the facility uses an intake The plan shall consider the needs of youth experiencing ☒ ☒ ☐ screening tool to identify youth at risk of past or current trauma. Suicide prevention responses suicide. A directive policy provides clear shall be respectful and in the least invasive manner and concise procedures to follow when any consistent with the level of suicide risk. The plan shall youth is at risk via an assessment, exhibits include the following elements: suicidal ideation behaviors or demonstrates active self-harm. (a) Suicide prevention training as required in N.01.18.05 Annual Training including Section 1322, Youth Supervision Staff Suicide Prevention ☒ ☒ ☐ Orientation, and Training and the Juvenile P.01.03.03 B Suicide Prevention Training Corrections Officer Core Course. (b) Screening, Identification Assessment and P.01.03.03 A Identification Precautionary Protocols P.01.03.03 A, 1 Screening ☒ ☒ ☐ (1) All youth shall be screened for risk of P.01.03.03 C Assessment suicide at intake and as needed during detention. (2) All youth supervision staff who perform P.01.03.03 B Training ☒ ☒ ☐ intake processes shall be trained in screening youth for risk of suicide. (3) All youth who have been identified during P.01.03.03 C, 1 Referral to BH/MH the intake screening process to be at risk of P.01.03.03 D Referral to Wellpath suicide shall be referred to behavioral/mental health staff for a suicide When MCBH is not on site, Wellpath risk assessment. Medical staff call a crisis specialist from the ☒ ☒ ☐ jail to do all Clinical Assessments when a youth has exhibited suicidal behaviors. There is a noted disconnect between MCBH and Wellpath in communicating the youth’s needs. (4) Precautionary protocols shall be developed P.01.03.03 D, 1 to ensure the youth’s safety pending the This section lists precautions to ensure safety behavioral/mental health assessment. ☒ ☒ ☐ while pending the assessment. Youth are placed on constant visual observation, either in the safety cell or their own room, depending on the circumstances. (c) Referral process to behavioral/mental health ☒ ☒ ☐ P.01.03.03 D Referral to Wellpath staff for assessment and/or services. (d) Procedures for monitoring of youth identified ☒ ☒ ☐ P.01.03.03 D, 1 and 2 at risk for suicide. (e) Safety Interventions P.01.03.03 F Interventions (1) Procedures to address intervention P.01.03.03 D, 1 protocols for youth identified at risk for ☒ ☒ ☐ suicide which may include, but are not limited to: 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS A. Housing consideration P.01.03.03 D, 1 Youth are on constant visual observation ☒ ☒ ☐ while on suicide watch, either in the safety cell or their own room. B. Treatment strategies including P.01.03.03 D, 1 ☒ ☒ ☐ trauma-informed approaches (2) Procedures to instruct youth supervision P.01.03.03 D, 1 staff how to respond to youth who exhibit ☒ ☒ ☐ suicidal behaviors. (f) Communication P.01.03.03 G Communication (1) The intake process shall include communication with the arresting officer Staff communicate with the arresting agency and family guardians regarding the youth’s ☒ ☒ ☐ and parents when detention occurs, asking past or present suicidal ideations, behaviors questions relating to any prior or existing or attempts. mental health or suicide related behaviors. (2) Procedures for clear and current P.01.03.03 G information sharing about youth at risk for The facility has monthly treatment team suicide with youth supervision, healthcare, and behavioral/mental health staff. meetings and a process in place to ☒ ☒ ☐ communicate necessary information. The relationship between Wellpath and BH appears to be siloed, however, facility administrators are trying to remedy this disconnect. (g) Debriefing of Critical Incidents Related to P.01.03.03 G, 1 Suicides or Attempts ☒ ☒ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected P.01.02.16 ☒ ☒ ☐ staff. (3) Process for a debriefing event with affected P.01.02.16 ☒ ☒ ☐ youth. (h) Documentation P.01.02.16 (1) Documentation processes shall be ☒ ☒ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied P.01.01.01 the opportunity to participate in facility programs, Youth participate in all T15 programs while services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☒ ☐ on any secured status, unless having them of the youth or security of the facility. Any deprivation participates poses a medical, mental health or of programs, services or activities for youth at risk of safety risk. Any of these factors would suicide shall be documented and approved by the require very specific documentation. facility manager. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1340 REPORTING OF LEGAL ACTIONS X.01.03.01 Each facility shall submit to the Board a letter of ☒ ☒ ☐ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE O.01.09.08 CPO designates notification to DETAINED Court and parent or legal guardian. (1) Death of a Youth. O.01.15.04 Emergency Notification Policy - (a) The facility administrator, in cooperation with the Death health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☒ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the O.01.09.11 facility administrator, shall develop written policies X.01.04.00, C and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☒ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the O.01.09.09 Board a copy of the report submitted to the Attorney X.01.04.00, A General under Government Code Section 12525. A ☒ ☒ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from O.01.09.10 the administrator, the Board may within 30 calendar X.01.04.00, B days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☒ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth O.01.15.03 Emergency Notification Policy – (a) The facility administrator, in cooperation with the Serious Illness, Injury or Accident health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☒ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1342 POPULATION ACCOUNTING X.01.05.01 Each juvenile facility shall submit required population ☒ ☒ ☐ and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY X.01.06.01 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☒ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES S.01.00.04 The facility administrator shall develop and implement written policies and procedures for admittance of youth At admission, the facility utilizes several that emphasize respectful and humane engagement with assessments to determine the needs and risks youth, and reflect that the admission process may be a youth may pose once detained. The traumatic to youth who may have already experienced screenings address medical or mental health trauma. Policies shall be trauma-informed, culturally conditions, suicidal thoughts or tendencies, relevant, and responsive to the language and literacy gender specific issues which would require needs of youth. In addition to the requirements of ☒ ☒ ☐ special admission documentation as well as Sections 1324 and 1430 of these regulations: referrals to medical or behavioral health. There is also a specific classification process to address the results of certain assessments. There are also forms with checklists to assure all youth are provided all aspects of the regulation. (a) the admittance process shall include: S.01.01.04 (1) Access to two free phone calls within one hour ☒ ☒ ☐ of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☒ ☐ S.01.01.11 (3) Documented secure storage of personal S.01.03.00 Storage of Personal Property ☒ ☒ ☐ belongings; (4) Offer of food upon arrival; ☒ ☒ ☐ S.01.01.11 (5) Screening for physical and behavioral health S.01.00.04 ☒ ☒ ☐ and safety issues, intellectual or developmental disabilities; (6) Screening for physical and developmental S.01.00.04 ☒ ☒ ☐ disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; (7) Contact with Regional Center for the S.01.00.15 Developmentally Disabled for youth that are ☒ ☒ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☒ ☐ 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (b) juvenile hall administrators shall establish written S.01.00.10, .13 and .14 criteria for detention that considers the least restrictive environment. The policy and procedure manual articulates ☒ ☒ ☐ clear criteria for admission of any youth into the facility. (c) juvenile camps and post-dispositional programs in S.01.00.17 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of Post disposition youth are advised of their stay, inform them of program guidelines and release date after commitment. We provide written screening criteria for inclusion and interviewed 3 youth, two in detention and exclusion from the program. ☒ ☒ ☐ one in the CA. Each youth knew the day of their release and indicated it was told to them during orientation and/or during counseling sessions which occur bi-weekly with their assigned counselor. (d) juvenile halls shall develop policies and procedures S.01.01.08 that advise any committed youth of the estimated ☒ ☒ ☐ length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL S.01.01.07 ABUSE The facility administrator shall develop and implement Admission screening includes the Sex written policies and procedures to reduce the risk of Offender Gender Identity Expression ☒ ☒ ☐ sexual abuse by or upon youth. The policy shall require (SOGIE) Assessment which provides facility facility staff to assess each youth within 72 hours of staff the tools for classification and housing admission based on the following information: of youth at risk. (a) Prior sexual victimization or abusiveness; ☒ ☒ ☐ P.01.03.03, A-a (b) Gender nonconforming appearance or manner; P.01.03.03, A-b or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☒ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☒ ☐ P.01.03.03, A-c (d) Age; ☒ ☒ ☐ P.01.03.03, A-d (e) Level of emotional and cognitive development; ☒ ☒ ☐ P.01.03.03, A-e (f) Physical size and stature; ☒ ☒ ☐ P.01.03.03, A-f (g) Mental illness or mental disabilities; ☒ ☒ ☐ P.01.03.03, A-g (h) Intellectual or developmental disabilities; ☒ ☒ ☐ P.01.03.03, A-h (i) Physical disabilities; ☒ ☒ ☐ P.01.03.03, A-i (j) The youth’s perception of vulnerability; and, ☒ ☒ ☐ P.01.03.03, A-j (k) Any other specific information about the P.01.03.03, A-k individual youth that may indicate heightened ☒ ☒ ☐ needs for supervision, additional safety precautions, or separation from certain other youth. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS Staff shall ascertain this information through P.01.03.03, A-Narrative conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☒ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate P.01.03.03, A controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☒ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES S.01.07.00 The facility administrator shall develop and implement Youth committed to the Juvenile Detention ☒ ☒ ☐ written policies and procedures for release of youth Facility or Corrections Academy participate from custody which provide for: in Treatment Team meetings to facilitate re- entry and transition to the community. (a) verification of identity/release papers; ☒ ☒ ☐ S.01.07.04 and .11 (b) return of personal clothing and valuables; ☒ ☒ ☐ S.01.07.07 (c) notification to the youth's parents or guardian; ☒ ☒ ☐ S.01.07.06 and .11 (d) notification to the facility health care provider in S.01.07.15 accordance with Sections 1408 and 1437 of these ☒ ☒ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☒ ☐ S.01.07.15 (f) notification of facility mental health personnel. ☒ ☒ ☐ S.01.07.15 The facility administrator shall develop and implement T.01.03.26 policies and procedures for post-disposition youth to T.01.15.04 coordinate the provision of transitional and reentry ☒ ☒ ☐ services including, but not limited to, medical and Both sections address transition and re-entry behavioral health, education, probation supervision and services for youth exiting the facility. community-based services. The facility administrator shall develop and implement S.01.08.00 Transitional Release Program written policies and procedures for the furlough of ☒ ☒ ☐ youth from custody. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION V.01.00.00 The facility administrator shall develop and implement The facility has a classification system which written policies and procedures on classification of provides for youth placement, supervision youth for the purpose of determining housing placement and programming. There are currently four in the facility. units: two detention units, one female unit and the Correctional Academy. Due to the Such procedures shall: high-risk population, a youth’s classification ☒ ☒ ☐ is or can be adjusted to promote the most cohesive and behavior controlled day to day operation. We reviewed 10 screening and classification assessments, in addition to review of youth files also containing the documentation, which included consideration of each element in regulation. (a) provide for the safety of the youth, other youth, V.01.00.01 facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☒ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of V.01.00.04 (Populations) the facility; The occupied units in the facility are ☒ ☒ ☐ physically separated into four units consisting of 15 single occupancy rooms. (c) provide that a youth shall be classified upon V.01.00.04 admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☒ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, V.01.00.01 and .05 including provisions that consider the level of supervision and the youth's behavior while in ☒ ☒ ☐ The facility provides weekly classification custody; and, reviews. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth V.01.00.04 from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, V.01.00.04 bisexual, transgender, questioning or intersex ☒ ☒ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. V.01.00.13 The facility administrator shall develop written policies The facility utilizes a screening tool during and procedures ensuring respectful and equitable the intake process to determine a youth’s ☒ ☒ ☐ treatment of transgender and intersex youth. The gender identity and implements necessary policies shall provide that: direction on the housing, gender referencing and searching of transgender or intersex youth. (a) Facility staff shall respect every youth’s gender V.01.00.13, E-a identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☒ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present V.01.00.13, E-b themselves in a manner consistent with their gender ☒ ☒ ☐ identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room V.01.00.13, E-c that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons ☒ ☒ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that transgender V.01.00.13, E-d and intersex youth have access to medical and ☒ ☒ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and V.01.00.13, E-e necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☒ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any U.01.04.04 youth for the purpose of determining the youth’s ☒ ☒ ☐ The facilities strip search policy is specific to anatomical sex. Whenever feasible, the facility shall the requirements in regulation. respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION S.01.05.03 The facility administrator shall develop and implement The facility has all required elements of this written policies and procedures to orient a youth prior regulation in policy as well as a requirement to placement in a living area. Both written and verbal that all youth sign an Orientation form information shall be provided and supplemented with ☒ ☒ ☐ indicating they understand what is available video orientation if feasible. Provision shall be made to to them while in custody. provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and ☒ ☒ ☐ S.01.05.03, A disciplinary procedures; (b) facility’s system of positive behavior interventions S.01.05.03, B and supports, including behavior expectations, incentives that youth will receive for complying ☒ ☒ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the S.01.05.03, C facility’s policy prohibiting sexual abuse and sexual ☒ ☒ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☒ ☐ S.01.05.03, D (e) the existence of the grievance procedure, the steps S.01.05.03, E that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☒ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court S.01.05.03, F ☒ ☒ ☐ process; (g) access to routine and emergency health and mental S.01.05.03, G ☒ ☒ ☐ health care; 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (h) access to education, religious services, and S.01.05.03, H ☒ ☒ ☐ recreational activities; (i) housing assignments; ☒ ☒ ☐ S.01.05.03, I (j) opportunity for personal hygiene and daily showers S.01.05.03, J ☒ ☒ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and S.01.05.03, K ☒ ☒ ☐ telephone use; (l) availability of reading materials, programming, and S.01.05.03, L ☒ ☒ ☐ other activities; (m) facility policies on the use of force, use of restraints, S.01.05.03, M ☒ ☒ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☒ ☐ S.01.05.03, N (o) emergencies including evacuation procedures; ☒ ☒ ☐ S.01.05.03, O (p) non-discrimination policy and the right to be free S.01.05.03, P from physical, verbal or sexual abuse and ☒ ☒ ☐ harassment by other youth and staff; (q) availability of services and programs in a language S.01.05.03, Q ☒ ☒ ☐ other than English if appropriate; (r) the process for requesting different housing, S.01.05.03, R ☒ ☒ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive S.01.05.03, S information regarding the youth’s stay in the facility that at a minimum includes answers to ☒ ☒ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to S.01.05.03, T Title 15 Minimum Standards for Juvenile Facilities. ☒ ☒ ☐ The facility has loaded a copy of T15 onto the Edevo tablets. 1354 SEPARATION The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures that address: (a) separation of youth for reasons that include, but are V.01.02.03 not be limited to, medical and mental health ☒ ☒ ☐ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and V.01.02.04 ☒ ☒ ☐ trauma-informed care. (c) separated youth shall not be denied normal V.01.02.05 and .07 privileges available at the facility, except when ☒ ☒ ☐ necessary to accomplish the objective of separation. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (d) when the objective of the separation is discipline, V.01.02.07, a-j Title 15 Section 1390 shall apply. The facility has recently implemented a Separation area in the unit to allow youth subject to a modified program or Loss of ☒ ☒ ☐ Privilege (LOP) to remain out of their room during regular programming and rec time for limited periods in the evening before posted bedtimes. (e) when separation results in room confinement, the V.01.02.09 separation shall occur in accordance with Welfare ☒ ☒ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review V.01.02.08 Reviewed every shift. of separated youth to determine if separation ☒ ☒ ☐ remains necessary. 1354.5 ROOM CONFINEMENT V.01.03.00 (a) The facility administrator shall develop and The facilities Room Confinement (RC) implement written policies and procedures policy articulates each component of addressing the confinement of youth in their room regulation and legislation. In practice, staff that are consistent with Welfare and Institutions are shortening the time a youth is in their Code Section 208.3. The placement of a youth in room as a result of an incident, which are room confinement shall be accomplished in documented in the Caseload Explorer accordance with the following guidelines: system. ☒ ☒ ☐ Technical assistance was provided to assure the point at which time a youth is no longer a safety and security risk, as defined by the facility, the youth are to re-engage in programming. Their remedy in response is use of separation or modified programming, depending on the type of incident and youth behavior. (1) Room confinement shall not be used before V.01.03.03 other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☒ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the V.01.03.05 ☒ ☒ ☐ purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the V.01.03.06 extent that it compromises the mental and ☒ ☒ ☐ physical health of the youth. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room V.01.03.07 confinement. After the youth has been held in room confinement for a period of four hours, staff shall Generally, the youth are removed from RC do one or more of the following: status well within the four-hour mark. The documentation is recorded in the individual ☒ ☒ ☐ youth’s event history. We reviewed eight separate incidents resulting in RC, each concluding as a reintegration plan and due process were initiated, well within the four- hour designation. (1) Return the youth to general population. ☒ ☒ ☐ V.01.03.07, 1 (2) Consult with mental health or medical staff. ☒ ☒ ☐ V.01.03.07, 2 (3) Develop an individualized plan that includes V.01.03.07, 3 the goals and objectives to be met in order to ☒ ☒ ☐ reintegrate the youth to general population. (4) If room confinement must be extended beyond V.01.03.08 ☒ ☒ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room V.01.03.08, 1 confinement and the basis for the extension, the date and time the youth was ☒ ☒ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that V.01.03.08, 2 includes the goals and objectives to be met ☒ ☒ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the V.01.03.08, 3 facility superintendent or his or her ☒ ☒ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of V.01.03.09 single-person rooms or cells for the housing of ☒ ☒ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards V.01.03.09 ☒ ☒ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to V.01.03.09 conflict with any law providing greater or ☒ ☒ ☐ additional protections to youth. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (8) This section does not apply during an V.01.03.10 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☒ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is V.01.03.11 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☒ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND T.01.15.00 PLAN The facility staff and DPO’s generate an The facility administrator shall develop and implement Institution Assessment and Case Plan (IAP) written policies and procedures for assessment and case upon entry and review the plan or progress at planning. the six-month mark or significant event, followed by a transition or aftercare plan. ☒ ☒ ☐ We provided technical assistance suggesting staff review the youths progress and make notes or changes in the plan more frequently than 6 months. It should be noted staff do a good job of memorializing conversations with youth almost daily with regard to Section 1356. (a) Assessment: T.01.15.02 The assessment is based on information collected Staff utilize the information documented in during the admission process with periodic review, the admission screening tools to assist in which includes the youth's risk factors, needs and ☒ ☒ ☐ developing he IAP. strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (b) Institutional Case Plan: T.01.15.03, 1 (1) A case plan shall be developed for each youth ☒ ☒ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be T.01.15.03, 2 ☒ ☒ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution T.01.15.03, 2-A ☒ ☒ ☐ of problems identified in the assessment; (B) a plan for meeting the objectives that T.01.15.03, 2-B includes a description of program resources ☒ ☒ ☐ needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting T.01.15.03, 3 the objectives, including periodic review and discussion of the plan with the youth; ☒ ☒ ☐ We have suggested the staff review and adjust goals and objectives more frequently than 6 months after the initial assessment. (4) a transition plan, the contents of which shall be T.01.15.03, 4 subject to existing resources, shall be developed ☒ ☒ ☐ for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the T.01.15.03, 5 plan, including the transition plan, shall be ☒ ☒ ☐ developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK T.01.16.00 SERVICES The facilities case management system, The facility administrator shall develop and implement Caseload Explore, provides an event written policies and procedures ensuring the availability designation for youth’s behavior, activities, ☒ ☒ ☐ of appropriate counseling and casework services for all programming, education milestones, visits youth. Policies and procedures shall ensure: and overall acclamation to the facility. These events are documented when they occur, giving a full perspective of the youth’s time in custody. (a) youth will receive assistance with needs or concerns ☒ ☐ ☐ T.01.16.03 that may arise; (b) youth will receive assistance in requesting contact T.01.16.04 with parents, other supportive adults, attorney, ☒ ☒ ☐ clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources ☒ ☒ ☐ T.01.16.05, A-E to meet the youth’s needs. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE R.01.06.00 Use of Force R.01.06.04, G The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed all 8 Use of Force (UF) written policies and procedures for the use of force, incidents this year. Each were documented which may include chemical agents. Force shall never timely, reviewed and inclusive of the basic be applied as punishment, discipline, retaliation or elements required by regulation. With treatment. ☒ ☒ ☐ regard to the use of OC, the facility supervisor and DCPO advised there have (a) At a minimum, each facility shall develop policies been fewer uses since April of this year, after and procedures which: providing more specific training to staff. Policies are compliant with regulation and the practice is in line with policy. It is noted there were 20 UF incidents in 2018. (1) restricts the use of force to that which is deemed R.01.06.02 reasonable and necessary, as defined in Section ☒ ☒ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff R.01.06.04 I, 1-4 including both physical and non-physical options and define when those force options are ☒ ☒ ☐ Force Options include Command Presence, Verbal Force, Chemical Force and Physical appropriate. Force (3) describe force options or techniques that are ☒ ☒ ☐ R.01.01.10 expressly prohibited by the facility. (4) describe the requirements of staff to report any R.01.06.04 H, a ☒ ☒ ☐ inappropriate use of force, and to take affirmative action to immediately stop it. (5) define a standardized reporting format that N.01.08.10 includes time period and procedure for documenting and reporting the use of force, JDO requirement to provide report of UF incidents and timeline of report. including reporting requirements of management and line staff and procedures for R.01.06.07 Reporting UF Incidents reviewing and tracking use of force incidents by ☒ ☒ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system ☒ ☒ ☐ R.01.06.04 H, a for investigating unreasonable use of force. R.01.06.07, C (7) define the role, notification, and follow-up R.01.06.08 procedures required after use of force incidents ☒ ☒ ☐ for medical, mental health staff and parents or legal guardians. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (8) describe the limitations of use of force on R.01.04.04, I pregnant youth in accordance with Penal Code ☒ ☒ ☐ R.01.06.05 Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☒ ☐ R.01.07.00 Chemical Agents option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize R.01.07.04, A and B chemical agents in the facility and the type, size ☒ ☒ ☐ All core trained JDO’s are authorized to and the approved method of deployment for carry OC spray. those chemical agents. (2) mandate that chemical agents only be used when R.01.07.04, C there is an imminent threat to the youth’s safety ☒ ☒ ☐ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and R.01.07.05, A-G timelines for decontamination from chemical agents. This shall include that youth who have ☒ ☒ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up R.01.06.08 procedures required after use of force incidents ☒ ☒ ☐ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident R.01.07.06, B Incident report of use of chemical agents, including the reasons We reviewed 7 OC force incidents. We for which it was used, efforts to de-escalate provided technical assistance regarding more prior to use, youth and staff involved, the date, specific documentation of the use, including time and location of use, decontamination ☒ ☒ ☐ specific information on documenting and procedures applied and identification of any articulating reasons for its use and efforts to injuries sustained as a result of such use. de-escalate. The department added specific information to their manual on the documentation of these events. (c) Facilities shall develop policies and procedure R.01.06.05 which require that agencies provide initial and ☒ ☒ ☐ Defensive tactics training is provided to staff regular training in use of force and chemical agents annually. when appropriate that address: (1) known medical and behavioral health R.01.06.05, 1 ☒ ☒ ☐ conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of ☒ ☒ ☐ R.01.06.05, 2 application. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (3) signs or symptoms that should result in R.01.06.05, 3 ☒ ☒ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☒ ☒ ☐ R.01.06.05, 4 Use of Force. (5) physical training force options that may require R.01.06.05, 5 the use of perishable skills. ☒ ☒ ☐ All permanent and cored staff receive 8 hours of defensive tactics training annually. (6) timelines the facility uses to define regular ☒ ☒ ☐ R.01.06.05, Narrative training. 1358 USE OF PHYSICAL RESTRAINTS R.01.01.00 Use of Restraints R.01.01.03 The facility administrator, in cooperation with the R.01.02.03 WRAP responsible physician and mental health director, shall develop and implement written policies and procedures During this cycle, the facility has not used for the use of restraint devices. Restraint devices ☒ ☒ ☐ restraints, the WRAP, as defined by this regulation. Only handcuffs are used for include any devices which immobilize a youth's transportation of youth to their cell or the extremities and/or prevent the youth from being safety room after staff have articulated the ambulatory. need for restraints in their report as well as supervisor authorization. Physical restraints may be used only for those youth R.01.01.05 R.01.01.06 who present an immediate danger to themselves or R.01.02.03, 1 WRAP others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☒ ☐ Handcuffs and leg restraints are only used self-inflicted physical harm. Physical restraints should for transportation or movement within the be utilized only when it appears less restrictive facility. alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or R.01.01.10 Prohibited devices discipline, or as a substitute for treatment. The use of R.01.01.11 and U.01.08.19 Pregnant Youth restraint devices that attach a youth to a wall, floor or R.01.02.03, 4 WRAP other fixture, including a restraint chair, or through ☒ ☒ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of R.01.01.03 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☒ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the approval R.01.01.04 Supervisor approval of the facility manager or designee. The facility manager R.01.01.07 Retention may delegate authority to place a youth in restraints to a ☒ ☒ ☐ R.01.02.03, 1 WRAP R.01.02.03, 7 WRAP Retention every 30 physician. Reasons for continued retention in restraints minutes. shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and R.01.01.07 Medical retention shall be secured as soon as possible, but no later R.01.02.03, 5 WRAP ☒ ☒ ☐ than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as R.01.01.07 MH possible, but in no case longer than four hours from the ☒ ☒ ☐ R.01.02.03, 9 WRAP time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted R.01.01.09 to ensure that the restraints are properly employed, and R.01.02.03, 6 WRAP to ensure the safety and well-being of the youth. ☒ ☒ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an ☒ ☒ ☐ R.01.01.06 application of restraints. R.01.02.03, 3 WRAP - Justification (b) known medical conditions that would R.01.01.04 contraindicate certain restraint devices and/or ☒ ☒ ☐ R.01.02.03, 5 WRAP techniques. (c) acceptable restraint devices. R.01.01.05 ☒ ☒ ☐ Handcuffs, leg irons, waist chains and the WRAP. (d) signs or symptoms which should result in ☒ ☒ ☐ R.01.01.13 immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation ☒ ☒ ☐ R.01.01.12 equipment. (f) protective housing of restrained youth. While in R.01.01.09 restraint devices, all youth shall be housed alone or ☒ ☒ ☐ in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☒ ☐ R.01.01.08 R.01.02.03, 8 and 11 WRAP (h) exercising of extremities. ☒ ☒ ☐ R.01.01.12 R.01.02.03, 10 WRAP 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR R.01.01.04, Narrative MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. The Facility Administrator, in cooperation with the ☒ ☒ ☐ responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff R.01.01.05 approved to utilize restraint devices and the All permanent and core trained youth required training. ☒ ☒ ☐ supervision staff are approved to use restraints within the facility provided they meet the threshold required in R.01.01.04. (b) the circumstances leading to the application of ☒ ☒ ☐ R.01.01.06 restraints must be documented. (c) an individual assessment of the need to apply R.01.01.04 restraints for movement or transportation that includes consideration of less restrictive ☒ ☒ ☐ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, R.01.01.06 with a clearly defined expectation that restraint ☒ ☒ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in R.01.01.11 ☒ ☒ ☐ accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES R.01.03.03 Safety Room Authorization R.01.03.04 Approval (a) The facility administrator, and where applicable, in R.01.03.05 Restrictions cooperation with the responsible physician, shall develop and implement written policies and We reviewed all 13 safety room placements procedures governing the use of safety rooms, as for 2019, 8 of which involved one youth that described in Title 24, Part 2, Section 1230.1.13. The demonstrated severe MH and suicidal room shall be used to hold only those youth who ☒ ☒ ☐ behaviors. The facility prefers to keep a present an immediate danger to themselves or youth needing close supervision in their own room; however, BH or Wellpath may request others, who exhibit behavior which results in the the safety cell for housing. destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of R.01.03.06 ☐ ☐ ☐ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (2) provide for approval of the facility manager, or R.01.03.04 ☒ ☒ ☐ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision R.01.03.07 and documentation of the youth's behavior and ☒ ☒ ☐ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☒ ☒ ☐ R.01.03.08 facility manager, or designee, every four hours; (5) provide for immediate medical assessment, R.01.03.09 ☒ ☒ ☐ where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for R.01.03.10 placement, including attempts to use less ☒ ☒ ☐ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☒ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less R.01.03.11, 1 restrictive options have been attempted and ☒ ☒ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of R.01.03.11, 2 ☒ ☒ ☐ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it R.01.03.11, 3 ☒ ☒ ☐ compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety R.01.03.04 room. After the youth has been held in the safety ☒ ☒ ☐ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☒ ☐ R.01.03.04, a (2) consult with mental health or medical staff, ☒ ☒ ☐ R.01.03.04, b (3) develop an individualized plan that includes the R.01.03.04, c ☒ ☒ ☐ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended R.01.03.05 beyond four hours, staff shall develop an individualized plan that includes the requirements ☒ ☒ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1360 SEARCHES U.01.04 and .05 The facility administrator shall develop and implement Both sections address area, youth and visitor written policies and procedures governing the search of ☒ ☒ ☐ searches. The facility has adopted all youth, the facility, and visitors. Policies and procedures components outlined in regulation to ensure shall provide that: youth are treated with respect and the facility remains free of contraband. (a) Searches shall be conducted to ensure the safety and U.01.04.11 ☒ ☒ ☐ security of the facility, public, visitors, youth, and staff. (b) Searches shall be conducted in a manner that U.01.04.11 and .17 preserves the privacy and dignity of the person ☒ ☒ ☐ being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity U.01.04.12 searches shall comply with Penal Code Section ☒ ☒ ☐ 4030. (d) Physical body cavity searches shall only be ☒ ☒ ☐ U.01.04.05 conducted by a medical professional. (e) Any youth held after a detention hearing shall only U.01.04.16 be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☒ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall ☒ ☒ ☐ U.01.04.10 comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches U.01.05.04 are prohibited except in exigent circumstances or ☒ ☒ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE T.01.05.03 and .04 The facility administrator shall develop and implement We reviewed all grievances for the months written policies and procedures whereby any youth may of March and August, a total of 23, as well as appeal and have resolved grievances relating to any those in youth files reviewed for all content. condition of confinement, including but not limited to Each outlined a process of fairness and health care services, classification decisions, program ☒ ☒ ☐ allowed for discussion with the youth. Most participation, telephone, mail or visiting procedures, were handled at the first level by senior staff, food, clothing, bedding, mistreatment, harassment or well within the established timelines. It violations of the nondiscrimination policy. There shall should be noted the facility maintains a be no time limit on filing grievances. Policies and grievance log, which contained a total of 106 procedures shall include provisions whereby the facility grievances thus far this year, with 54 of those manager ensures: filed by 3 youth. (a) a grievance form and instructions for registering a T.01.05.06 ☐ ☐ ☐ grievance, which includes provisions for the youth to have free access to the form; 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (b) the youth shall have the option to confidentially file T.01.05.05 the grievance or to deliver the form to any youth ☒ ☒ ☐ Confidential Grievance boxes are checked supervision staff working in the facility; once per shift. (c) resolution of the grievance at the lowest appropriate ☒ ☒ ☐ T.01.05.08 staff level; (d) provision for a prompt review and initial response T.01.05.08 to grievances within three (3) business days, ☒ ☒ ☐ grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain T.01.05.09 his/her version of the grievance to a person not ☒ ☒ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by ☒ ☒ ☐ T.01.05.07 the facility administrator to assist the youth. (e) provision for a written response to the grievance ☒ ☒ ☐ T.01.05.10 which includes the reasons for the decisions; (f) a system which provides that any appeal of a T.01.05.10 grievance shall be heard by a person not directly ☒ ☒ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten T.01.05.12 (10) business days unless circumstances dictate a ☒ ☒ ☐ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and T.01.05.16 ☒ ☒ ☐ external methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns of T.01.05.18 parents, guardians, staff or other parties shall be ☒ ☒ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS N.01.08.10 A written report of all incidents which result in physical Incident reports were reviewed and we noted harm, use of force, serious threat of physical harm, or they were concise, articulate, and death of an employee, youth or other person(s) shall be ☒ ☒ ☐ understandable to the reader. Staff maintained. Such written record shall be prepared by the documented youth behavior and responses, staff and submitted to the facility manager by the end of as well as staff action. Incident reports are the shift, unless additional time is necessary and reviewed by administration for critical authorized by the facility manager or designee. events. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO R.01.05.02 COLLECT DNA SPECIMENS, SAMPLES, The facility does not use force to collect IMPRESSIONS DNA, rather, they refer the youth to the (a) Pursuant to Penal Code Section 298.1 authorized assigned DPO for Court action. law enforcement, custodial, or corrections personnel including peace officers, may employ ☒ ☒ ☐ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of R.01.05.03 reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☒ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by R.01.05.04 efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☒ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written R.01.05.05 authorization of the supervising officer on duty. The authorization shall include information that ☒ ☒ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell R.01.05.06 extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☒ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM T.01.03.00 Education (a) School Programs T.01.03.04 The County Board of Education shall provide for the The Education program and curriculum administration and operation of juvenile court offered by the Madera County Office of schools in conjunction with the Chief Probation Education establishes an above standard Officer, or designee pursuant to applicable State threshold as it relates to youth, their basic laws. The school and facility administrators shall fundamental requirements to provide develop and implement written policy and services and, an involved approach to procedures to ensure communication and building relationships with their students. coordination between educators and probation staff. The MCOE participates in programming Culturally responsive and trauma-informed including extra-curricular subjects such as approaches should be applied when providing art, poetry, creative writing and public instruction. Education staff should collaborate with speaking. One teacher has made this the facility administrator to use technology to curriculum part of the program allowing facilitate learning and ensure safe technology ☒ ☒ ☐ each youth the opportunity to participate. practices. The facility administrator shall request an One of her students took second place in a annual review of each required element of the High School writing competition, which program by the Superintendent of Schools, and a included public high schools from the report or review checklist on compliance, Central Valley (Clovis- Buchannan). It is deficiencies, and corrective action needed to achieve this expansion of services and the compliance with this section. Such a review, when outstanding relationship between probation conducted, cannot be delegated to the principal or and the MCOE that results in successful and any other staff of any juvenile court school site. The achieving students. Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or The school day includes 270 educational individual. Upon receipt of the review, the facility minutes with 50 minutes of structured administrator or designee shall review each item physical education. with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements T.01.03.04 and .05 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☒ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education T.01.03.04 program shall be free from discriminatory action. ☒ ☒ ☐ Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State T.01.03.05 ☒ ☒ ☐ Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School T.01.03.05 Equivalency Test as approved by the California ☒ ☒ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education ☒ ☒ ☐ T.01.03.04 and vocational opportunities. (4) Administration of the High School Equivalency Tests T.01.03.05 and .06 ☒ ☒ ☐ as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth T.01.03.04 ☒ ☒ ☐ who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with T.01.03.07 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that ☒ ☒ ☐ operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of T.01.03.04; .05; .14 classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an ☒ ☒ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline T.01.03.08 (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☒ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative T.01.03.10 ☒ ☒ ☐ decisions made by probation staff that may affect the educational programming of students. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Education T.01.03.11 Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☒ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with T.01.03.11 education staff will develop policies and procedures ☒ ☒ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations T.01.03.12 and 13 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☒ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be T.01.03.14 afforded an educational program that addresses their ☒ ☒ ☐ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission T.01.03.17 (1) Youth shall be interviewed after admittance and a ☒ ☒ ☐ The MCOE has IReady and Lost Links, two record maintained that documents a youth's programs which assess youth for math and educational history, including but not limited to: reading levels, as well as credit deficiencies. (A) School progress/school history; ☒ ☒ ☐ T.01.03.17, D (B) Home Language Survey and the results of the State T.01.03.17, E Test used for English language proficiency; ☒ ☒ ☐ The MCOE is involved in assessing youth regarding their individual EL needs. (C) Needs and services of special populations as defined T.01.03.17, F ☒ ☒ ☐ by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. ☒ ☒ ☐ T.01.03.17, C (2) Youth will be immediately enrolled in school. T.01.03.18 Educational staff shall conduct an assessment to ☒ ☒ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (3) After admission to the facility, a preliminary T.01.03.19 ☒ ☒ ☐ education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply with T.01.03.20 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☒ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting T.01.03.21 and 22 ☒ ☒ ☐ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide T.01.03.23 appropriate credit (full or partial) for course work ☒ ☒ ☐ completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning T.01.03.26 The MCOE has an Academic Guidance (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies Counselor to assist youth transitioning out of and procedures to meet the transition needs of youth, ☒ ☒ ☐ the facility into traditional high schools, including the development of an education transition vocational educational opportunities and plan, in accordance with the State Education Code community college registration requirements and in alignment with Title 15, Minimum Standards for graduated youth. for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities T.01.03.04 The Academic Guidance Counselor assist (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☒ ☐ graduated youth in registration requirements secondary education providers to facilitate access to for community college enrollment. educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND T.01.08.03 EXERCISE. The facility has an active program schedule The facility administrator shall develop and implement to include opportunities for the youth to written policies and procedures for programs, participate in structured programs and recreation, and exercise for all youth. The intent is to unstructured activities. We reviewed the unit minimize the amount of time youth are in their rooms calendar and schedules for each facility and or their bed area. found that youth are involved in Substance Abuse Treatment, Mental Health Treatment, Girls Group and ACES (Trauma Informed Care Program) with Behavioral Health, as well as Youth for Christ, Aggression Replacement Training and Battle for Change, all facilitated by volunteers or probation staff. ☒ ☒ ☐ The MCOE participates in programming including extra-curricular subjects such as art, poetry, creative writing and public speaking The youths’ spare time allows them to utilize the Edovo tablets, which are loaded with incentive activities (music, books, movies and games), education lessons, and independent living skills. The latter includes preparation for their driver’s license, money management and resource guidelines for employment. The facility also participates in athletic competitions with other county probation departments, allowing for youth to participate in sports while under commitment. Juvenile facilities shall provide the opportunity for T.01.08.03 and .04 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☒ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and T.01.08.04 exercise may be suspended only upon a written finding ☒ ☒ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS Such program, recreation, and exercise schedule shall T.01.10.05 through .11 be posted in the living units. ☒ ☒ ☐ The facility schedules are posted in the living unit. There will be a written annual review of the programs, T.01.08.01 recreation, and exercise by the responsible agency to T.01.03.05 ensure content offered is current, consistent, and relevant to the population. ☒ ☒ ☐ A list of programs was provided by facilitators and a memo was completed by DCPO Childers indicating compliance with regulation. (a) Programs. All youth shall be provided with the T.01.08.10 opportunity for at least one hour of daily T.01.03.05 (Coordinated with Office of Ed) programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual ☒ ☒ ☐ needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; T.01.08.10 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☒ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the T.01.08.05 opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter ☒ ☒ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the T.01.08.07 ☒ ☒ ☐ opportunity for at least one hour of large muscle activity each day. The administrator/manager may suspend, for a period not T.01.08.06 to exceed 24 hours, access to recreation and programs. ☒ ☒ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM T.01.09.03 and .04 The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☒ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☒ ☐ T.01.09.03 (b) availability of clergy; and, ☒ ☒ ☐ T.01.09.07 (c) availability of religious diets. ☒ ☒ ☐ T.01.09.10 1373 WORK PROGRAM T/01.14.00 The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☒ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING T.01.12.00, .03 (Special Visits) and .04 The facility administrator shall develop and implement written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☒ ☐ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to T.01.12.03 the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, ☒ ☒ ☐ whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two T.01.12.03 and .04 hours per week. Visits may be supervised, but ☒ ☒ ☐ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour T.01.12.03 minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☒ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an T.01.12.03 Narrative ☒ ☒ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE T.01.02.00 Correspondence The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth T.01.02.03 ☒ ☒ ☐ may send or receive; (b) youth may send two letters per week postage free; T.01.02.03 ☒ ☒ ☐ Youth may send 7 letters per week postage free. (c) youth may correspond confidentially with state and T.01.02.04 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☒ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described T.01.02.05 in (c), may be read by staff only when there is ☒ ☒ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS 1376 TELEPHONE ACCESS T.01.17.00 The administrator of each juvenile facility shall develop ☒ ☒ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES T.01.06.01 The facility administrator shall develop written ☒ ☒ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed T.01.06.04 ☒ ☒ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with T.01.06.04 ☒ ☒ ☐ attorneys; and, (c) unlimited postage free, legal correspondence and T.01.06.08 (telephone calls) ☒ ☒ ☐ cost-free telephone access as appropriate. T.01.06.10 (Letters) 1390 DISCIPLINE Q.01.02.00 Discipline Q.01.02.08 Restricted discipline The facility administrator shall develop and implement Q.01.02.10 Basic Rights written policies and procedures for the discipline of Q.01.03.05 Least Restrictive youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. The facility has a structured rule matrix, Discipline shall be imposed at the least restrictive level ☒ ☒ ☐ exposing youth to the expectations of the which promotes the desired behavior and shall not program, as well as consequences for include corporal punishment, group punishment, negative behaviors. We reviewed 14 incident reports resulting in a major rule physical or psychological degradation. Deprivation of violation, and noted the information reported the following is not permitted: included all the facts involved, including what led to the incident. (a) bed and bedding; ☒ ☒ ☐ Q.01.02.10, A (b) daily shower, access to drinking fountain, toilet and Q.01.02.10, C - Clean Clothing; E - Personal personal hygiene items, and clean clothing; ☒ ☒ ☐ Hygiene; H - Shower, drinking fountain and toilet (c) full nutrition; ☒ ☒ ☐ Q.01.02.10, B (d) contact with parent or attorney; ☒ ☒ ☐ Q.01.02.10, D (e) exercise; ☒ ☒ ☐ Q.01.02.10, F (f) medical services and counseling; ☒ ☒ ☐ Q.01.02.10, K (g) religious services; ☒ ☒ ☐ Q.01.02.10, J (h) clean and sanitary living conditions; ☒ ☒ ☐ Q.01.02.10, I (i) the right to send and receive mail; ☒ ☒ ☐ Q.01.02.10, G (j) education; and, ☒ ☒ ☐ Q.01.02.10, L (k) rehabilitative programming. ☒ ☒ ☐ Q.01.02.10, K 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct The youth handbook identifies major and and disciplinary penalties to guide the conduct of youth. minor rule violations with accompanying Such rules and penalties shall include both major sanctions, which are at the discretion of the violations and minor violations, be stated simply and supervisor. affirmatively, and be made available to all youth. Q.01.03.06 Provision shall be made to provide accessible information to youth with disabilities, limited English This section identifies the Supervisor review proficiency, or limited literacy. and consideration of available sanctions. ☒ ☒ ☐ We offered technical assistance to ensure fair and consistent application of sanctions for youth. We suggested a sanction matrix to promote reasonable consequences applied by the supervisor. The most utilized sanction is loss of privilege; however, the time frame is not consistently applied for like violations or the reason for greater sanction articulated in the report 1391 DISCIPLINE PROCESS Q.01.04.00 The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Q.01.02.09 ☒ ☒ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☒ ☐ Q.01.02.09 (c) definition of major and minor rule violations and Q.01.03.03 and .04 ☒ ☒ ☐ their consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Q.01.03.05 ☒ ☒ ☐ interventions; (e) minor rule violations may be handled informally by Q.01.04.04 This policy defines the sanctions counseling, advising the youth of expected conduct for major and minor rule violations. imposing a minor consequence. Discipline shall be Q.01.07.03 Major Rule Violations accompanied by written documentation and a ☒ ☒ ☐ Q.01.07.07 Minor Rule Violations policy of review and appeal to a supervisor; and, Q.01.07.09 Written documentation, review and appeal to supervisor. (f) major rule violations and the discipline process The facilities’ sanction continuum complies shall be documented and require the following: with regulation, and includes all the elements in policy. The subjective component varies, as noted in some of the due process incidents ☒ ☒ ☐ we reviewed, and was not consistently applied. Technical assistance was provided to create a matrix. (1) written notice of violation prior to a hearing; Q.01.04.01 ☒ ☒ ☐ Q.01.07.04, 1 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JDF CA N/A P/P REFERENCE - COMMENTS (2) accommodations provided to youth with Q.01.04.02 disabilities, limited literacy, and English ☒ ☒ ☐ language learners; (3) hearing by a person who is not a party to the Q.01.04.01 ☒ ☒ ☐ incident; Q.01.07.04, 2 (4) opportunity for the youth to be heard, present Q.01.04.05 evidence and testimony; ☒ ☒ ☐ Q.01.07.04, 3 (5) provision for youth to be assisted by staff in the Q.01.07.04, 4 ☒ ☒ ☐ hearing process; (6) provision for administrative review. Q.01.04.05 Deputy Chief ☒ ☒ ☐ Q.01.07.04, 5 (g) violations that result in a removal from camp or The Correctional Academy has specific commitment program, but not a return to court, will violations that will result in removal form the follow the due process provisions in subsection (e) ☐ ☒ ☐ program. These are listed on page 267 of the above. CA Guide: Removal. f 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☒ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☐ ☒ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☒ ☐ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7280 7285\Madera\JDF and CA\JH and Camp\18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7280 & 7285 FACILITY NAME: Madera County Juvenile Hall & Correctional Academy FACILITY TYPE: JH and Camp APPLICABLE REGULATIONS (Check All That Apply): 4/98: 2001: X 2003: OTHER: FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 20-21, 2017 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) There is a gun locker in the Administration and X receiving area. Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors X pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's The facility has a separate locked room in property X valuables storage. Provides telephone access to minors All intake phone calls take place at the front X booking counter Provides staff access to hot and cold running water There is a restroom in the intake area with hot and X cold water. Locked Holding Room (1.2) The holding rated for 3 minors with a 71” of bench space and 55 square feet of space. X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as specified in There is 71” of bench space. X these regulations The holding room is Handicapped accessible. 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations X 03: Be equipped with a toilet, wash basin and drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required X Natural Light (1.3) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When X doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. 7280 7285 Madera JH and CA PHY 18-20 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) There are four living units, each with 15 single cells and two maximum security units with 5 single cells each. JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) All cells contain a combo unit. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) Approximately 65 square feet in each room 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required X Double Occupancy Sleeping Rooms (1.8) There are no double rooms in the facility. X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required X Dormitories (1.9) Hosing unit 2A did have 5 bunks to make a In JHs and camps, there is a minimum of 50 square feet of dormitory, however, it has recently been closed X floor area per minor, with a minimum dormitory size of 200 due to supervision issues. square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). 7280 7285 Madera JH and CA PHY 18-20 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms (1.10) There is 2013 sq. ft. of dayroom space in each X living unit and 530 square feet in the two maximum security units. JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a There is in excess of 21,000 square feet of space minimum of 9,000 square feet dedicated indoor- available. outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation There is 3410 square feet of outdoor paved space space is out-of-doors, and is equipped and of a sufficient X for the four housing units and 300 square feet for size to comply with Title 15, § 1371. both maximum security units. 01: The required recreation area has no single dimension X less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. X Academic Classrooms (NA SPJH; 1.12) There are two classrooms which can house 20 students in units 1A and 1B, two classrooms which X can house 15 students in units 2A and 2B and Classrooms are designed for a maximum of 20 minors. sufficient dayroom space used as a study area for both maximum security units. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. 7280 7285 Madera JH and CA PHY 18-20 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. X Safety Room (1.13) X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor X Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room X and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations X Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security-type X lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. X Medical Examination Room (NA SPJH; 1.14) The facility exceeds the required space for medical staff and medical storage. There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single X dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) All medical and pharmaceutical storage space is lockable. There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Each dayroom has sufficient tables and seating. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier. X 7280 7285 Madera JH and CA PHY 18-20 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Visiting Space (1.17) The facility has three no-contact visiting rooms and a large room for contact visiting. X Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure X storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double X occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life X safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. 7280 7285 Madera JH and CA PHY 18-20 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS There is a minimum of one suitably furnished interview Each housing unit has a confidential interview room in each camp. X room. Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a minimum clear X ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors X Toilets/Urinals (2.1) There are handicap accessible fixtures throughout facility. Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in X living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on living X units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. X Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a X pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less There are no double rooms or dormitory spaces. than 36 inches apart. X 7280 7285 Madera JH and CA PHY 18-20 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. X Padding (2.7) Padding in safety rooms covers the floor, door and walls to X a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire X sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is X without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for X each person. Weapons Locker (2.9) There is a weapons locker in the Administration Weapons lockers are located outside the security perimeter lobby, receiving area and sally port. X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. X Assess for New Construction/Remodel or Repair: X Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society X for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP- 0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7280 7285 Madera JH and CA PHY 18-20 - 7 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections BSCC Code: 7280 & 7285 FACILITY: Madera County Juvenile Hall TYPE: JH RC: JH – 40 Madera County Juvenile Correctional Academy Camp Camp - 30 FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 12-14, 2019 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S RECEIVING AND INTAKE AREA Holding 2001 1 3 (3) Irregular 55 sq ft 1 1 1 Handicapped accessible, 71 inches of bench space. Safety 2001 1 1 (1) Approx. 65 sq ft. 1 Padding floor and walls with floor toilet. Rec/Intake 1 1 1 1 Handicapped accessible Area Note: There are two 12-foot benches in the receiving area and a staff bathroom available. HOUSING UNIT #3 (Maximum Security) 3-A Single 2001 5 1 1 5 65 sq. ft. 1 1 1 Day Room 2001 1 530 sq. ft. 1 1 Shower handicap accessible; Sufficient tables/seats 3-B Single 2001 5 1 1 5 65 sq. ft. 1 1 1 Day Room 2001 1 530 sq. ft. 1 1 Shower handicap accessible; Sufficient tables/seats. Note: There is a special activities room and sufficient outdoor recreation space (320 square feet). Housing unit 3-B is pending a remodel to be used as incentive space for youth. HOUSING UNIT #1 (Male Detention) 1A Single 2001 15 1 1 15 65 sq. ft. 1 1 1 One handicapped accessible room Day Room 2001 1 2020 sq. ft. 1 3 5 tables and 20 seats; One laundry room Classroom 2001 1 630 sq. ft. Designed for 15 minors. 1B Single 2001 15 1 1 15 65 sq. ft. 1 1 1 One handicapped accessible room. Day Room 2001 1 2020 sq. ft. 1 3 5 tables and 20 seats; One laundry room. Classroom 2001 1 840 sq. ft. Designed for 20 minors Outdoor recreation area for 1A and 1B has 3410 square feet of paved space. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp\Cycle 16-18\LAS\7280 7285 Madera JH and CC LAS 18-20\11-21-17 - 1 - J460 LAS JUV.dot (03/01) PAGE 2 BOC Code: 7280 & 7285 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC BRC Square/Cubic Feet T U W F S HOUSING UNIT #2 (Correction Academy and Female Youth) 2A Single 2001 15 1 1 15 65 Sq. Ft. 1 1 1 One handicap accessible room and shower Academy Day Room 2001 1 2020 sq. ft. 1 3 5 tables and 20 seats; one laundry room. Classroom 2001 1 630 sq. ft. Designed for 15 minors Dorm 2007 5 5 5 5 1 1 1 Five Honor dorm beds 2B Single 2001 15 1 1 15 65 sq. ft. 1 1 1 One handicap accessible room and shower Females Day Room 2001 1 2020 sq. ft. 1 3 5 tables and 20 seats; One laundry room. Classroom 2001 1 840 sq. ft. Designed for 20 minors. The outdoor recreation area for Units 2A and 2B has 3410 square feet of paved space. There is an additional lighted field area of 44,800 square feet. It is noted the Dorm in Unit 2A is no longer being used as it had insufficient bathroom access. There is a Central Medical area with a nurse’s station and confidential interview room for each unit. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp\Cycle 16-18\LAS\7280 7285 Madera JH and CC LAS 18-20\11-21-17 - 2 - J460 LAS JUV.dot (03/01)