Mariposa County, Juvenile Hall (2016-2018 inspection cycle)

June 18, 2018 Pete Judy, Chief Probation Officer Mariposa County Probation Department P.O. Box 76 Mariposa, CA 95838 2016-2018 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 MARIPOSA COUNTY SPECIAL PURPOSE JUVENILE HALL BSCC # 7306 Dear Chief Judy: The 2016/2018 biennial inspection of the Mariposa County Probation Department’s Special Purpose Juvenile Hall has been completed. A pre-inspection briefing was held on August 11, 2017, and the facility was inspected on March 9, 2018. A complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures Checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the facility. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or non-compliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: • County Building Inspection by agency designated by the Board of Supervisors; • Fire authority having jurisdiction; • Local health officer; • County superintendent of schools; • Juvenile Court; and, • Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. #7306 Mariposa County Letter Page 2 Chief Judy June 18, 2018 Scope of the Inspection The inspection consisted of a review of the Mariposa County Policy and Procedures Manual1, a site-visit to review operations, physical plant and relevant documentation, and interviews with your administration. There were no youth or other facility staff on site to interview. During the inspection, we also evaluated consistency between policy and practice. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding issue items of non-compliance with Title 15 at the Mariposa County Special Purpose Juvenile Facility. No corrective action is required at this time. We noted the department operates the facility with the intended spirit of regulation as it relates to Special Purpose Juvenile Halls in that youth are either released from custody with an order to appear for Court or if detention is determined to be necessary, the youth is transported to a neighboring full service juvenile hall. It is rare a youth stays within the confines of the facility for more than just initial booking. Title 24, CCR Physical Plant There were no changes made to your physical plant and your rated capacity remains at 4. Please see the Physical Plant Evaluation for more information. Training According to the most recent Standards and Training for Corrections (STC) audit, Mariposa County Probation is in compliance with all relevant regulations and mandates. It should be noted the facility is not held to the same training standards as a full-service facility but does have a few core trained staff when youth are detained prior to transport or release. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed documentation and found no violations of JJDPA. Refer to the Title 15 Procedures Checklist for detailed information. Summary We appreciate the time taken by your facility superintendent, Constance Pearce, to prepare for our inspection. Updates to policy have been made since last cycle and provide clear guidance for staff when a youth comes to the facility. You have also been utilizing a neighboring county, Tuolumne, which is culturally and demographically similar to house your county’s pre- and post- disposition youth. This allows for direct services to youth in a similar rural environment. 1 BSCC reviews only those policies and procedures required by and applicable to Title 15, CCR. BSCC staff do not ‘approve’ policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, or other persons deemed appropriate for such evaluation. #7306 Mariposa County Letter Page 3 Chief Judy June 18, 2018 In terms of admissions this last cycle, although you continue to have very few, the process for determining detention is well thought out and appropriate. You clearly understand the impact of removing a youth from the community and if necessary, the hardship of housing them outside of Mariposa while they await court. This attentiveness provides the family with articulated plans for the youths return home and to the community with the best opportunity for success. This concludes our 2016/2018 biennial inspection report. I am available to provide technical assistance when requested or to respond to any questions you may have. I look forward to continuing to work with you and your staff. Do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call at (916) 324-9253 if you need anything. Sincerely, Elizabeth Gong Field Representative Board of State and Community Corrections Enclosures: Cc: Presiding Judge, Juvenile Court, Mariposa County* Chair, Juvenile Justice Commission, Mariposa County* Chair, Board of Supervisors, Mariposa County* County Administrator, Mariposa County* Constance Pearce, Facility Manager *Copies of the full inspection are available upon request or are available online at www.bscc.ca.gov #7306 Mariposa County Letter JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7306 FACILITY NAME: Mariposa County Special Purpose Juvenile Hall FACILITY TYPE: SPJH PERSON(S) INTERVIEWED: Connie Pearce, Facility Manager FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 9, 2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION February 14, 2018 OF BUILDING AND GROUNDS X (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire November 27, 2017 clearance as required by Health and Safety Code Section X 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental Health: January 12, 2017 Health and Safety Code Section 101045; X Medical/Mental Health: January 12, 2017 Nutritional Health: January 12, 2017 (D) County superintendent of schools on the adequacy of X educational services and facilities as required in Section 1370; (E) Juvenile court as required by Section 209 of the Welfare December 11, 2017 X and Institutions Code (F) Juvenile Justice Commission as required by Section 229 March 15, 2018 of the Welfare and Institutions Code or Probation X Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed in a letter from Chief Judy dated February 16, 2018. The Facility Administrator (CPO) has submitted a letter X certifying that each employee has been appointed and are qualified pursuant to the requirements of this regulation. The facility adheres to the minimum standards for the selection and training requirements in PC 6035 (STC compliant) as well as ensures a medical, psychological and X records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1321 STAFFING Chapter 4, Section 4.1 Staffing The regulations regarding this section include a) There are an adequate number of personnel to carry out minimum staffing numbers. The department has X the facility program, to provide for safety and security of two full time PCO’s, both of whom are core minors and staff and meet established standards and trained. regulations. b) There is sufficient staff to ensure that no required service Although Special Purpose, all required service is X is denied. met as required in this standard. c) There is a sufficient number of supervisory level staff to The Organization Chart verifies a Facility X ensure adequate supervision of all staff members. Manager is in charge when youth are present. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. Juvenile Inspection.\PRO EBG\16-18 - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) There is a clearly identified person on duty who is The agency provides cored staff for supervision responsible for all the operations and activities and has whenever a youth is booked, with DPO support X completed the Juvenile Corrections Officer Core Course during non-conventional work hours. and PC 832 training. e) There is as least one staff member present on each living X unit whenever there are minor(s) in the unit. f) The facility has sufficient food services personnel Trinity Food Service provides meals to the relative to the number and security of units including Mariposa County Jail, and to the facility when a X staff to plan menus, provide kitchen supervision, direct youth is booked. food preparation, train staff and maintain records. g) The facility has administrative, clerical, recreational, Non-youth supervision staff are on-site when medical dental, mental health building maintenance and necessary but are not part of youth supervision other support staff for the efficient management of the X responsibilities. facility, and to ensure that youth supervision staff are not diverted from supervising youth. h) There is sufficient youth supervision staff to provide Chapter 4, Section 4.1, 1 continuous wide-awake supervision of youth, subject to X temporary variations in staff assignments, to meet special program needs. Juvenile Halls (minimum youth-staff ratio): The facility is a Special Purpose Juvenile Hall; therefore, the balance of this section is deleted. a) During hours that youth are awake, one wide-awake X youth supervision staff member is on duty for each 10 youth in detention. Special Purpose Juvenile Halls (minimum youth-staff Chapter 4, Section 4.1, 1 ratio): There has not been more than one youth in the a) During the hours when youth are awake, there is a X facility on any day during this cycle. minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp population b) During the hours when youth are confined to their room Chapter 4, Section 4.1, 2 for the purpose of sleeping, at least one wide-awake The greatest population reported during this youth supervision staff member is on duty for each 30- inspection cycle was 1 as the facility does not X youth present in the facility. keep youth longer than booking before transporting them to a full service juvenile facility or release. c) At least two wide-awake youth supervision staff The staff responsible for supervision of youth are members are on duty at all times regardless of the available and on duty as needed, with back up number of youth in residence, unless there have been X support from DPO’s during non-conventional arrangements made for backup support services which working hours. allow for immediate response to emergencies. d) At least one youth supervision staff member is on duty Chapter 4, Section 4.1, 3 who is the same gender as youth who are housed in the X When youth are detained, there are two staff on facility. duty, at least one of the same gender. e) Personnel with primary responsibility for other duties Non-supervision staff are not part of the youth such as administration, supervision of personnel, supervision. academic or trade instruction, clerical, kitchen or X maintenance shall not be classified as youth supervision staff positions. Camps (minimum youth -staff ratio): This facility is a SPJH, therefore, the balance of this section will be deleted. a) During the hours when youth are awake, there is a X minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp population. 1322 YOUTH SUPERVISION STAFF The elements of this section are covered in the ORIENTATION AND TRAINING Chief Probation Officer Letter completed by CPO certification letter has been received and addresses the X Chief Jud, dated February 16, 2018. elements of Section 1320). Juvenile Inspection.\PRO EBG\16-18 - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) Prior to assuming any responsibilities each staff member Chapter 4, Section 4.1, 4 and 4.2 X is properly oriented to his/her duties. b) Prior to assuming responsibility for the supervision of Chapter 4, Section 4.2 youth, each youth supervision staff member receives a There is at least one PCO on duty when youth are X minimum of 40 hours of facility-specific orientation. detained that has met the requirements of this standard. c) Prior to assuming primary responsibility for supervision Chapter 4, Section 4.2 of youth, each youth supervision staff member Mariposa County Special Purpose Juvenile Hall successfully completes the requirements of the Juvenile is exempt from the training requirements; X Corrections Officer Core Course pursuant to PC 6035. however, they make every effort to have at least one core trained staff on duty when youth are detained. d) Prior to exercising the powers of a peace officer, staff Chapter 4, Section 4.2 shall complete PC 830 training. Mariposa County Special Purpose Juvenile Hall is exempt from the training requirements; X however, they make every effort to have at least one core trained staff on duty when youth are detained. 1323 FIRE AND LIFE SAFETY Chapter 4, Section 4.3 Staff participate in monthly staff meetings which Whenever there is youth in the facility, there is at least one include safety related issues. wide-awake person on duty at all times who meets the X training standards established by the Board of State and Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Chapter 1, Section 1.0 (A) There is a policy and procedures manual that, at a X minimum, addresses all regulations that are applicable to the facility. (B) The manual is available to and reviewed by all The manual is reviewed by all employees. X employees (C) The manual is administratively reviewed at minimum Chapter 1, Section 1.0 every two years, and updated as necessary. X The Facility Manager, Connie Pearce, last reviewed the manual on March 8, 2018. (D) The records relating to the standards and requirements Chapter 1, Section 1.0 set forth in these regulations are accessible to the Board of X State and Community Corrections. The manual includes: Chapter 4, Section 4.4 Table of organization, including channels of communications X and description of job classifications; a) Responsibility of the probation department, purpose of Chapter 1, Sections 1.2, 1.3, 1.4 programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or X Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; b) Responsibilities of all employees; X Chapter 4, Section 4.4 c) Initial orientation and training program for employees; X Chapter 4, Section 4.2 d) Initial orientation, including safety and security issues, Chapter 4, Section 4.2 for support staff, contract employees, school and medical X staff, program providers and volunteers; e) The maintenance of record keeping, statistics and Chapter 5, Section 5.4-6, 9 communication systems to ensure: efficient operation of the facility; care of minors; maintenance of minors’ X records; providing information to the court and those authorized by the court or by law, release of information regarding youth; Juvenile Inspection.\PRO EBG\16-18 - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) Ethical responsibilities; X Chapter 4, Section 4.2, 6 g) A non-discrimination provision that provides that all Chapter 6, Section 6.4, 3 youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any chemical Chapter 13, Section 13.0 Paragraph 1 X agents used in the facility. i) Establish procedures for collection of Medi-Cal eligibility Chapter 9, Section 9.31 X information and enrollment of eligible youth. 1325 FIRE SAFETY PLAN Chapter 3, Section 3.1 and 3.1, 1 This was especially critical due to the fires the The fire safety plan includes: X County experienced last year. a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility staff Chapter 3, Section 3.1, 2 X with a two-year retention of the inspection record; c) Fire prevention inspections as required by HSC 13146.1 Chapter 3, Section 3.1, 3 (a) and (b). Specifies Annual Inspection although standard X requires biennial. The last inspection was November 28, 2017. d) An evacuation plan; X Chapter 3, Section 3.1, 4 e) Documented fire drills are conducted at least quarterly; X Chapter 3, Section 3.1, 4 f) A written plan for the emergency housing of minors in Chapter 3, Section 3.1, 5 the case of fire; and, Youth would be delivered to the following X counties: Madera, Stanislaus, Merced, Kern, San Benito and Tuolumne. g) Fire suppression pre-plan in cooperation with the local Chapter 3, Section 3.1, 6 fire department. On 2-5-16, the Mariposa Public Utilities District X and Fire Department reviewed the plan with Probation staff. 1326 SECURITY REVIEW The annual Security Review was completed by Connie Pearce on March 8, 2018. The facility administrator annually reviews, evaluates, and documents security reviews. The review and evaluation X address the internal and external security, including, but not limited to: key control, security equipment and related training. 1327 EMERGENCY PROCEDURES Chapter 3, Section 3.0, 1-7 An Emergency Preparedness memo was Emergency policies and procedures include but are not completed by Connie Pearce on March 8, 2018. limited to: escape, disturbances, and taking of hostages; civil disturbances; fire and natural disasters; periodic testing X of emergency equipment; storage, issue and use of chemical agents, related security devices, and weapons and ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all youth supervision staff. Juvenile Inspection.\PRO EBG\16-18 - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Chapter 3, Section 3.3 The facility uses Case Load Pro, an electronic Direct visual observation of each youth at least every 15 room check system, which logs room checks minutes when youth are asleep or in their rooms, confined in completed within 15 minutes. If a check is late, a holding cells or confined to their bed in a dormitory. All X text message is sent to the Facility Manager. We safety checks shall be documented with the actual time the reviewed the system and determined the checks check is completed. are within regulation, however, it is noted youth rarely go into the rooms and are supervised in the dayroom with constant visual supervision. 1329 SUICIDE PREVENTION PROGRAM Chapter 3, Section 3.4 The Suicide Prevention Program includes a) The facility has a comprehensive written suicide immediate referral and assessment by Behavioral X prevention program developed by the health Health if the youth presents any signs of suicide administrator, mental health director and facility ideation or risk. administrator that includes, but is not limited to: b) Suicide prevention training, which may include training Chapter 3, Section 3.4 provided in accordance with Section 1322, Orientation All staff involved in supervising youth attend X and Training and Standards and Training for training for Suicide Prevention annually and as Corrections Regulations pursuant to Penal Code 6035. part of Core. c) Intake screening for suicide risk immediately upon Chapter 3, Section 3.4, 1-3 confinement and prior to housing assignment. X Part of the admission process includes a screen for suicide risk. d) Provisions facilitating communication among arresting Chapter 3, Section 3.5 officers, facility staff, family members, medical and X mental health personnel in relation to suicide risk. e) Guidance on housing of youth at risk of suicide. Chapter 3, Section 3.4, 1 X Chapter 6, Section 6.3 f) Adequate supervision depending on level of suicide risk. Chapter 3, Section 3.4 X Safety checks required every 3-5 minutes and are documented electronically. g) Suicide and suicide attempt intervention policies and Chapter 3, Section 3.4 pg 9 X procedures. Chapter 6, Section 6.3 h) Provisions for reporting suicides and suicide attempts. X Chapter 3, Section 3.4, 7 i) Critical incident debriefing. X Chapter 3, Section 3.4, 7 1340 REPORTING OF LEGAL ACTIONS Chapter 5, Section 5.0 There have been no legal actions this cycle. The facility submits a letter of notification to the Board of State and Community Corrections on each legal action X pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Chapter 5, Section 5.1 OF A MINOR WHILE DETAINED a) The administrator of the facility provides the Board of X State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. b) Written policy and procedures assure a medical and Chapter 5, Section 5.1 operational review of each in-custody death. The review team includes the facility administrator and/or the facility X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident c) There are written policies and procedures for handling Chapter 5, Section 5.1 deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, guardian X or person standing in loco parentis, in the event of a serious illness, injury or death. Juvenile Inspection.\PRO EBG\16-18 - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1342 POPULATION ACCOUNTING Chapter 5, Section 5.2 Population and profile survey reports are submitted to the Board of State and Community Corrections within 10 working days after the end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY Chapter 5, Section 5.3 The facility ADP is >1 a) The number of youth detained in a living unit has X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. b) If required, the facility has submitted CARs/CCARs to X BSCC since the last inspection (N/A if no to the above). c) The facility is under an approved suitability plan (N/A if X no to the above). 1350 ADMITTANCE PROCEDURES Chapter 6, Section 6.0 X Written policies and procedures for admittance of youth include the requirements of Sections 1324 and 1430. In juvenile halls, youth are allowed access to a telephone, in Chapter 7, Section 7.6 accordance with the provisions of Welfare and Institutions The Telephone Policy articulates two phone calls Code Section 627 (two completed telephone calls X to the youth’s parents, attorney or employer, must [parent/guardian and attorney] within an hour, at the public be provided within one hour of admission. expense). The juvenile hall has established written criteria for Chapter 6, Section 6.1 detention. X The facility has criteria for booking based on day or night, during the week or on a weekend. The juvenile camp has included policies and procedures that advise the youth of the estimated length of stay and has X developed program guidelines that include written screening criteria for inclusion and exclusion from the program. Juvenile halls shall develop policies and procedures that This facility is a SPJH and does not keep youth advise any committed youth of the estimated length of his/her X longer than 96 hours. stay. 1351 RELEASE PROCEDURES Chapter 6, Section 6.3, 1 Written policies and procedures for release of youth in X custody provide for: a) Verification of identity/release papers; b) Return of personal clothing and valuables; X Chapter 6, Section 6.3, 2 c) Notification to the minor’s parents or guardian; X Chapter 6, Section 6.3, 3 d) Notification to the facility health care provider in Any medications the youth may have will be accordance with Sections 1408 and 1437 of these X released with the youth. regulations, for coordination with outside agencies; and, e) Notification of school staff. X f) Notification of facility mental health personnel. X g) There are written policy and procedures for furlough of X minors from custody. 1352 CLASSIFICATION Chapter 6, Section 6.4 There are 2 double rooms at this facility with an Written policies and procedures on classification of youth for ADP >1. No more than one youth has been the purpose of determining housing placement in the facility X detained at any one time this cycle. Youth having provide for: any special needs requiring more intense programming or supervision are transported to a full-service JH. a) The safety of the youth, facility staff, and the public by Chapter 6, Section 6.4, 1 placing youth in the appropriate, least restrictive housing X and program settings and housing assignments consider the need for single, double, or dormitory assignment; Juvenile Inspection.\PRO EBG\16-18 - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) Consideration of facility populations and physical design X of the facility; c) Classification of a youth upon admittance to the facility; X Chapter 6, Section 6.4, 2 d) Periodic classification reviews. X e) Provide that facility staff shall not separate youth from Chapter 6, Section 6.4, 3 the general population or assign youth to a single The NDP is posted in the dayroom at the facility. occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, X gender identity, gender expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION Chapter 6, Section 6.5 Youth are oriented to the facility upon admission Written policies and procedures require an orientation for and advised they will be released or transported youth prior to placement in a living area. Both written and to a full-service facility. X verbal information are provided. Provisions are made to provide accessible orientation information to all detained youth including those with disabilities, limited English proficiency, or limited literacy. The orientation includes: a) Facility rules and disciplinary procedures; X Chapter 6, Section 6.5,1 b) Grievance procedures; X Chapter 6, Section 6.5, 2 c) Access to legal services; X Chapter 6, Section 6.5, 3 d) Access to health care services; X Chapter 6, Section 6.5, 4 e) Access to counseling services; X Chapter 6, Section 6.5, 4 f) Access to religious services; X Chapter 6, Section 6.5, 5 g) Access to educational services; X h) Information on the court process; X Chapter 6, Section 6.5, 13 i) Housing assignments; X Chapter 6, Section 6.5, 6 j) Availability of personal care items and opportunity for Chapter 6, Section 6.5, 7 X personal hygiene; k) Correspondence, visiting and telephone use; X Chapter 6, Section 6.5, 8 l) Availability of reading materials, programs, and Chapter 6, Section 6.5, 9 X activities; m) Use of restraints and chemical agents; X Chapter 6, Section 6.5, 10 n) Use of force; X Chapter 6, Section 6.5, 11 o) Emergency and evacuation procedures. X Chapter 6, Section 6.5, 12 p) Non-discrimination policy. X Chapter 6, Section 6.3, 3 1354 SEPARATION Chapter 6, Section 6.6 a) There are written policies and procedures for the separation of youth for reasons that include, but are not X limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and protective custody. b) Youth who are separated are not denied normal Chapter 6, Section 6.6 privileges available at the facility, except to accomplish X the objectives of the segregation. c) When the objective of the separation is discipline, Title Chapter 8, Section 8.0 X 15, Section 1390 shall apply. d) A daily review of separated youth to determine whether Chapter 6, Section 6.6 separation remains necessary. Policy states the separation will be reviewed by X Facility Manager every 24 hours, however, there has not been a youth in custody long enough to meet that threshold at any time this cycle.. Juvenile Inspection.\PRO EBG\16-18 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN Chapter 6, Section 6.8 Youth are only detained for up to 96 hours; Written policies and procedures require that assessments and therefore, this section does not apply. The X plans be developed within 40 days after admission, for youth balance of the regulation is deleted. who are held for a period of 30 days or more. The assessment and plan shall be documented. 1356 COUNSELING AND CASEWORK SERVICES Chapter 6, Section 6.9 Chapter 6, Section 6.9, 1 Written policies and procedures ensure appropriate counseling and casework services for all youth. Policies and X procedures include: a) Assisting with personal problems or needs that may arise; b) Assisting the youth requesting contact with parents, Chapter 6, Section 6.9, 2 attorney, clergyman, probation officer, or other public X official; and, c) Providing services as appropriate to the population Chapter 6, Section 6.9, 3 housed in the facility, and may include: substance abuse, X family crisis and reunification, counseling, public health and mental health services. 1357 USE OF FORCE Chapter 6, Section 6.10 There was one use of force incident this cycle. There are written policies and procedures for the use of force, X Upon review of the incident reports completed by which may include chemical agents. the two involved staff, the use of force was within regulation and policy. Policy indicates that force is not applied as punishment, Chapter 6, Section 6.10 X discipline, or treatment. There are policy statements that: Chapter 6, Section 6.10 a) Define the term “force” and address the escalation and Chapter 6, Section 6.10, 1 appropriate level of force, emphasizing the need to avoid X the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; b) Describe the requirements for staff to report the use of Chapter 6, Section 6.10, 2 force and to take action to stop the inappropriate use of X force; c) Define the role, notification, and follow up procedures of Chapter 6, Section 6.10, 6 medical and mental health staff concerning the use of X force; and d) Define the training that shall be provided and required Chapter 6, Section 6.10, 3 for the use of force. Such training shall include, but not be limited to, known medical conditions that would contraindicate certain types of force; acceptable chemical agents; methods of application; signs or X symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Policies and procedures address: Chapter 6, Section 6.10 a) The types, levels, and application of force; The policy defines use of force as immediate and documentation of the use of force; a grievance calculated. Each incident is reviewed and X procedure; a system for investigation of the use of force evaluated by the Facility Manager and Chief. and administrative review; and discipline for the improper use of force; b) The specific use of physical, chemical agent, lethal, and Chapter 6, Section 6.10 non-lethal force that may, or may not, be used in the X This section identifies appropriate and approved facility; uses of force. Juvenile Inspection.\PRO EBG\16-18 - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) The limitations regarding the use of force on pregnant Chapter 6, Section 6.10 youth in accordance with Penal Code Section 6030(f) Use of force is prohibited on pregnant youth per and Welfare and Institutions Code Section 222; and, X policy. Chapter 6, Section 6.11, Restraints on Pregnant Youth d) A standardized format, time period, and procedure for Chapter 6, Section 6.10, 4-7 reporting the use of force, including the reporting X requirements of management and line staff. 1358 USE OF PHYSICAL RESTRAINTS Chapter 6, Section 6.11 Note: The provisions of this regulation do not apply to the The policy is clear that staff are not to use use of handcuffs, shackles or other restraint devices when restraints as defined by this regulation. Staff are used to restrain youth for movement or transportation. to contact Probation Officers or the Sheriff’s Department when they need assistance to control Written policies and procedures govern the use of restraint a youth that presents a danger to himself, others devices. The policies address: or property. If it becomes necessary, staff will rely on training and authorization from the X Facility Manager or Chief. There was one incident involving use of force and use of restraints, when a youth became combative. The youth was restrained by two probation officers and remained restrained pending the arrival of Mariposa County Behavior Health for assessment. a) known medical conditions that would contraindicate Chapter 6, Section 6.11 X certain restraint devices and/or techniques; b) acceptable restraint devices; X Chapter 6, Section 6.11 c) signs or symptoms which should result in immediate Chapter 6, Section 6.11 X medical/mental health referral; d) availability of cardiopulmonary resuscitation equipment; X Chapter 6, Section 6.11 e) protective housing of restrained youth; X Chapter 6, Section 6.11 f) provision for hydration and sanitation needs; X Chapter 6, Section 6.11 g) exercising of extremities. X Chapter 6, Section 6.11 Physical restraints are utilized only when it appears less Chapter 6, Section 6.11 restrictive alternatives would be ineffective in controlling the X disordered behavior. Restraints are used only for those youth who present an Chapter 6, Section 6.11 immediate danger to themselves or others, who exhibit behavior that results in the destruction of property, or reveals X the intent to cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. Youth are placed in restraints only with the approval of the Chapter 6, Section 6.11 facility manager or designee. The facility manager may X delegate authority to place a minor in restraints to a physician. Reasons for continued retention in restraints are reviewed and Youth in restraints longer than 15 minutes are documented a minimum of every hour. X transported to the hospital for a medical and/or MH evaluation. A medical opinion on the safety of placement and retention is Chapter 6, Section 6.11 secured as soon as possible, but no later than two hours from Policy dictates removal of a youth from the the time of placement. The youth is medically cleared for X facility if in restraints for 15 minutes to be seen continued retention at least every three hours after the initial by medical and/or MH personnel. medical opinion. A mental health consultation to assess the need for mental Chapter 6, Section 6.11 health treatment is secured as soon as possible, but in no case Policy dictates removal of a youth from the X longer than four hours from the time of placement. facility if in restraints for 15 minutes to be seen by medical and/or MH personnel. Continuous direct visual supervision is conducted and Chapter 6, Section 6.11 documented to ensure that the restraints are properly X employed and to ensure the well-being of the youth. Juvenile Inspection.\PRO EBG\16-18 - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Observations of the youth’s behavior and any staff Chapter 6, Section 6.11 interventions are documented at least every 15 minutes, with X Policy directs continuous observation and actual time recorded. documented intervals of 5 minutes All youth in restraint devices are housed alone or in a Youth are placed in the dayroom area and are specified housing area for restrained minors, with provisions X under constant supervision. to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a Chapter 6, Section 6.9, Prohibited Use of Force, 2 substitute for treatment. The affixing of hands and feet X together behind the back (hog-tying) is prohibited. The use of restraints on pregnant minors is limited in Chapter 6, Section 6.9 accordance with Penal Code Section 6030(f) and Welfare and The use of restraints on pregnant youth are X Institutions Code Section 222. prohibited by policy. Chapter 6, Section 6.10, Pregnant Youth 1359 SAFETY ROOM PROCEDURES The facility does not have a Safety Room; therefore, the balance of this regulation will be X Written policies and procedures govern the use of safety deleted. rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES Chapter 6, Section 6.13 The facility allows Cursory, Pat and Strip X Written policies and procedures govern the search of youth, Searches. The policy defines each type and when the facility, and visitors. or how they are to be conducted. Searches are conducted to insure the safety and security of the Chapter 6, Section 6.13 facility and to provide for the safety and security of the X public, visitors, youth, and staff. Searches are not conducted for harassment or as a form of Chapter 6, Section 6.13 discipline or punishment. Searches are conducted in a manner X that preserves privacy and dignity of the person being searched. Written procedures address each of the following: Chapter 6, Section 6.13 X a) Intake searches b) Searching youth who are returning from activities outside Chapter 6, Section 6.13 X of the living unit, court, another facility, or visiting; Youth do not leave the facility until release. c) Facility searches; Chapter 6, Section 6.13 X The area where youth are detained or allowed is searched daily. d) Searches of visitors; and, Chapter 6, Section 6.13 X Policy allows pat down search with probable cause. e) Cross-gender supervision of searches. Chapter 6, Section 6.13 If the same gender of youth is not available, the X staff will ask for a DPO or the law enforcement officer to assist. 1361 GRIEVANCE PROCEDURE Chapter 6, Section 6.14 The Facility Manager indicated there have not There are written policies and procedures allowing any youth X been any grievances filed in several years, none to appeal and have grievances resolved relating to any this cycle. condition of confinement. The policies and procedures include: Chapter 6, Section 6.14 a) A grievance form and instructions that include provisions X for the youth to have free access to the form; b) The option for youth to confidentially file the grievance Chapter 6, Section 6.14 or deliver the form to any youth care supervision staff X working in the facility. c) Resolution of the grievance at the lowest appropriate Chapter 6, Section 6.14 X staff level; d) Provision for a prompt review and response to grievances Chapter 6, Section 6.14, 2 X within a specified time limit; Juvenile Inspection.\PRO EBG\16-18 - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Youth may elect to be present to explain their version of Chapter 6, Section 6.14, 3 the grievance to a person not directly involved in the X circumstances that led to the grievance. f) Provision for a staff representative approved by the Chapter 6, Section 6.14, 4 and 5 X facility administrator to assist the youth. g) Provision for a written response to the grievance which Chapter 6, Section 6.14, 6 X includes the reasons for the decisions; h) A system which provides that any appeal of a grievance Chapter 6, Section 6.14, 7 shall be heard by a person not directly involved in the X circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are Chapter 6, Section 6.14 addressed and documented within a specified time frame, X whether or not those concerns are associated with a grievance. 1362 REPORTING OF INCIDENTS Chapter 6, Section 6.15 A written report of all incidents, which resulted in physical harm, serious threat of physical harm, or death to an X employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO Chapter 6, Section 6.16 COLLECT DNA SPECIMENS, SAMPLES, The facility does not allow the use force to collect IMPRESSIONS DNA. Pursuant to Penal Code Section 298.1, policy and X procedures describe the use reasonable force to collect DNA samples from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. Policy and procedures address: a) Documentation of efforts to secure voluntary compliance, including an advisement of the legal X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. b) Documentation of supervisory knowledge of the above X and authorization to use force. If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the X department. (Consult with County Counsel regarding statutes applicable to your department.) 1370 EDUCATION PROGRAM Chapter 7, Section 7.0 Although not required to provide education The County Board of Education provides for the services to youth upon booking, they are given administration and operation of juvenile court schools in X the opportunity to complete homework from their conjunction with the Chief Probation Officer or designee. home school if in custody for more than one day. Policies and procedures ensure communication and coordination between educators and probation staff. Facility Manager shall request an annual review of the education program by the superintendent of schools. This annual review of each required element of the program from the Superintendent of Schools has been received along with a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance. This review X cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed Juvenile Inspection.\PRO EBG\16-18 - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS General Education Development preparation shall be made X available to all eligible youth. Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards passing the X CAHSEE as set forth in the ED Code. The facility school program complies with the State Education Code (Note: The Education Code currently requires a 240-minute school day.) Youth are delivered to X their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall behavioral management plan, with school staff advised of X administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process safeguards in the education code, including the rights of students with X special needs. Policies and procedures address the rights of any student who X has continuing difficulty completing the school day. There are provisions for individuals with special needs that include educational instruction for youth in high security or other special units, compliance with applicable statutes for X special education, and, provision for non-English speaking youth and those with limited English-speaking skills. Youths are enrolled in school no later than three (3) days after X admission. The school conducts an educational screening and completes X an education plan within 5 days. If a youth is detained, the school requests the youth’s records from his/her prior school to ensure that the educational plan is X appropriate. 1371 RECREATION AND EXERCISE Chapter 7, Section 7.1 Youth are rarely placed in either room at the There are policies and procedures for recreation and exercise facility. The facility offers pro-social of youth with the intent to maximize the time youth are out of X curriculums, allows youth to work on school their rooms/off their bunks. work from their home school or to leisurely read from the library of books maintained in the dayroom. There is the opportunity for a minimum of three hours of Chapter 7, Section 7.1 recreation, programs and exercise 3 hours a day during the week and five hours a day each Saturday, Sunday and other X non-school days. At least one hour shall be an outdoor activity. The recreation and exercise schedule is posted in the living The schedule of daily activities is posted at the X units. facility. Recreation shall include the opportunity for at least one hour Chapter 7, Section 7.1 of daily access to unscheduled activities such as reading, X television, radio, music games etc. The activities are supervised and include orientation and coaching of youth. Programs shall include social awareness programs as outlined Chapter 7, Section 7.1 in Section 1378. The Social Awareness Programs are defined in X the Study Curriculum which address educational and social topics. All youth shall be provided with the opportunity for at least Chapter 7, Section 7.1 one hour of large muscle activity each day. There is a paved and fenced area behind the X facility for outside recreation and large muscle exercise. Juvenile Inspection.\PRO EBG\16-18 - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS That one hour of exercise is suspended only upon a written Chapter 7, Section 7.1 finding by the administrator/manager that the youth X represents a threat to the safety and security of the facility. The administrator/manager may suspend for a period not to Chapter 7, Section 7.1 X exceed 24 hours access to recreation and programs 1372 RELIGIOUS PROGRAM Chapter 7, Section 7.2 Although available if requested, youth do not The facility administrator provides access for voluntary exceed 96 hours, most often less than 6 hours, in participation in religious services and/or religious counseling X the facility. at least once a week. A youth is allowed to participate in other program activities if he/she elects not to participate in religious programs. Religious programs provide for: religious services, Chapter 7, Section 7.2 X availability of clergy, and availability of religious diets. 1373 WORK PROGRAM Chapter 7, Section 7.3 Youth are not detained long enough to participate There are written policies and procedures for assigning youths in any work programs. X to work programs, which are meaningful, constructive, and related to vocational training or increasing a youth’s sense of responsibility. 1374 VISITING Chapter 7, Section 7.4 Special visits are arranged for and approved by X There are written policies and procedures for visiting that the Facility Manager. include provision for special visits. Youths are allowed visits by parents, guardians, or persons Chapter 7, Section 7.4 standing in loco parentis, at reasonable times. Opportunity X The facility has a list of approved visitors which for visiting is at least two hours per week. may visit 1 hour two times each week. Visits are supervised, but conversations are not monitored Chapter 7, Section 7.4 X unless there is a security or safety need. 1375 CORRESPONDENCE Chapter 7, Section 7.5 X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that youth Chapter 7, Section 7.5 may send or receive; X Youth are allowed to send and receive an unlimited amount of mail. b) Youth may send special mail and two letters per week Chapter 7, Section 7.5 X postage-free; c) Youth may correspond confidentially with state and Chapter 7, Section 7.5 federal courts, any member of the State Bar or holder of public office, and the Board of State and Community X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential Chapter 7, Section 7.5, 1-10 correspondence described above, may be read by staff only when there is reasonable cause to believe facility X safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 7, Section 7.6 X There are written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 7, Section 7.7 X Written procedures ensure the rights of minors to have access to the courts and legal services include: a) Access, upon request by the youth, to licensed attorneys Chapter 7, Section 7.7 X and their authorized representatives; Juvenile Inspection.\PRO EBG\16-18 - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) Provision for confidential consultation with attorneys; X and, c) Unlimited postage paid legal correspondence and cost- Chapter 7, Section 7.7 X free telephone access as appropriate. 1378 SOCIAL AWARENESS PROGRAM Chapter 7, Section 7.8 The facility is exempt from this standard due to The County Board of Education or the Chief Probation the limited stay. It should be noted however, the Officer provides programs designed to promote social educational and social curriculum provided by the awareness and reduce recidivism. The programs consider the facility includes addressing most of the topics in X needs of male and female youth and may include: victim this regulation. awareness; conflict resolution; anger management; parenting skills; appropriate gender specific programming; juvenile justice; self-esteem; building effective decision-making skills; and, other topics that suit the needs of the youth. The agency responsible for providing the programs conducts A Social Awareness Program memo was a written annual review to ensure that the program content is X completed by Connie Pearce on March 8, 2018. current, consistent and relevant to the population. 1390 DISCIPLINE Chapter 8, Section 8.0 There was one incident involving the use of force There are written policies and procedures for the discipline of which could have resulted in discipline; however, X minors that promote acceptable behavior. the facility staff immediately notified Behavior Health and the incident resulted in counseling without sanction. Discipline is imposed at the least restrictive level that Chapter 8, Section 8.0 X promotes the desired behavior. Discipline does not include corporal punishment, group Chapter 8, Section 8.0 punishment, physical or psychological degradation or X deprivation of the following: a) Bed and clothing; X Chapter 8, Section 8.0, 1, 2, 4 b) Daily shower, access to drinking fountain, toilet and Chapter 8, Section 8.0, 6, 9, 10 X personal hygiene items, and clean clothing; c) Full nutrition; X Chapter 8, Section 8.0, 3 d) Contact with parent or attorney; X Chapter 8, Section 8.0, 5 e) Exercise; X Chapter 8, Section 8.0, 7 f) Medical services and counseling; X Chapter 8, Section 8.0, 12 g) Religious services; X Chapter 8, Section 8.0, 13 h) Clean and sanitary living conditions; X Chapter 8, Section 8.0, 11 i) The right to send and receive mail; and, X Chapter 8, Section 8.0, 8 j) Education. X No educational services There are established rules of conduct and disciplinary Chapter 8, Section 8.1 penalties to guide the conduct of youth. The rules and penalties, which include both major violations and youth violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS Chapter 8, Section 8.1 There were no incidents of discipline during this X There are written policies and procedures for the cycle. administration of discipline that include: a) Designation of personnel authorized to impose discipline Chapter 8, Section 8.1, Fair Treatment, #1 X for violation of rules; b) Prohibiting discipline from being delegated to any youth; X Chapter 8, Section 8.1, Fair Treatment, #2 c) Definition of major and minor rule violations and their Chapter 8, Section 8.1, Fair Treatment, #3 X consequences, due process requirements; Juvenile Inspection.\PRO EBG\16-18 - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) Minor rule violations may be handled informally by Chapter 8, Section 8.1, Fair Treatment, #4 counseling, advising the youth of expected conduct or imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; Major rule violations may include withdrawal from group Chapter 8, Section 8.1, Fair Treatment, #5 activities for 24 hours or more or extension of time in X custody. Major rule violations and the discipline process shall be documented and require the following: a) Written notice of violation prior to a hearing; X Chapter 8, Section 8.1, Major, #1 b) Hearing by a person who is not a party to the incident; X Chapter 8, Section 8.1, Major, #2 c) Opportunity for the youth to be heard, present evidence Chapter 8, Section 8.1, Major, #3 X and testimony; d) Provision for minor to be assisted by staff in the hearing Chapter 8, Section 8.1, Major, #4 X process; and, e) Provision for administrative review. X Chapter 8, Section 8.1, Major, #5 f) Violations that result in a removal from camp or Chapter 8, Section 8.1, Proper Discipline #9 commitment program, but not a return to court will X follow the due process provisions in subsection (e) above. Juvenile Inspection.\PRO EBG\16-18 - 15 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON- REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile Violation X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated Violation X from minors. Adult inmates from an adult facility (e.g. inmate workers or Violation “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. Juvenile Inspection.\PRO EBG\16-18 - 16 - J453 JUV PRO-Eff. 03-01-15 BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PRE-1998 PHYSICAL PLANT EVALUATION* BSCC Code: 7306 FACILITY NAME: Mariposa County Special Purpose Juvenile Hall FACILITY TYPE: SPJH CONSTRUCTION/REMODEL DATE(S): 1993 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: N/A FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 9, 2018 ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) The two double rooms are also used as holding rooms. A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated X capacity based on floor space; 3. Provide access to water closets and wash basins at X a ratio of a 1:8; and 4. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 X unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; X A modesty curtain was added. 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. X B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass X or plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if X room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4273 and 4223, and are applicable to juvenile halls, special purpose juvenile halls, camps and ranches. 7306 Mariposa SPJH PHY\3-9-18 - 1 - Juv Insp\Pre-98 PHY Form 455 ARTICLE/SECTION YES NO N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) The facility added concrete beds (2001). X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:7; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches X off the floor; and, C. Mattresses are made of a fire-retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for X conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) The lights in the two rooms were relocated for better security. There are at least 50-foot candles of illumination at desk X level and, at night, there is a maximum illumination of two- foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with X a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). 7306 Mariposa SPJH PHY\3-9-18 - 2 - Juv Pre-98 PHY.Form 455 ARTICLE/SECTION YES NO N/A COMMENTS B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of X more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with X a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening X recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity X storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: a. Section 4272(b) Medical exam rooms X b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7306 Mariposa SPJH PHY\3-9-18 - 3 - Juv Pre-98 PHY.Form 455 BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7306 FACILITY: Mariposa County Special Purpose Juvenile Hall TYPE: SPJH RC: 4 FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 9, 2018 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Living Multiple Pre-1997 2 2 2 4 9’.10” x 11.4” x 1 1 1 1 Units, Housing 10.3” A & B Dayroom Multi- Pre-1997 1 18.5” X 16.5” X 1 purpose 10.3” Outside 1 Note: The SPJH has a fenced outdoor, paved Recreation recreation area. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7306 Mariposa SPJH LAS/3-9-18 - 1 - Juv LAS.dot;BOC 460(1/6/97)