Mariposa County (2018-2020 inspection cycle)

July 1, 2020 Pete Judy, Chief Probation Officer Mariposa County Probation Department P.O. Box 76 Mariposa, CA 95838 MARIPOSA COUNTY SPECIAL PURPOSE JUVENILE HALL; BSCC # 7306 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Chief Judy: On May 18, 2020, Pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2018/2020 Biennial Inspection of the Mariposa County Special Purpose Juvenile Hall via a desk audit. To prepare for this inspection, a pre‐inspection briefing was held on May 8, 2019. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. Due to the coronavirus pandemic and the issuance of statewide and local shelter‐in‐place orders, BSCC staff were prohibited from traveling and unable to complete on‐site inspections from March 16 through June 30, 2020, the end of the 2018/2020 biennial inspection cycle. BSCC staff conducted virtual inspections via desk audit of all facilities originally scheduled for inspection during this time. Desk audits are comprised of a comprehensive review of all applicable policies and procedures and documentation (where available). BSCC staff intend to conduct comprehensive on‐site inspections of all local detention facilities as soon as travel restrictions are lifted. We reviewed your updated Policy and Procedures Manual; all local inspections; annual reviews of security and emergency practices; and, documents and forms used by the agency. The BSCC inspection report consists of this transmittal letter and the attached Title 15 Procedures checklist. We are including the PHY and LASE for your information only; your staff indicated that there were no changes to the physical plant since the previous inspection. Compliance is indicated by policy and/or documentation review. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information used to determine compliance. 7306 Mariposa SPJH 18-20 Chief Judy Mariposa P 2 Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: • County Building Inspection by agency designated by the Board of Supervisors; • Fire authority having jurisdiction; • Local health officer; • County superintendent of schools; • Juvenile Court; and, • Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Title 15, CCR Minimum Standards Upon final review of all policies1 and limited documentation, there are no outstanding issue items of non-compliance with Title 15 at the Mariposa County Special Purpose Juvenile Facility. As indicated above, based on the desk audit of policy, no corrective action is required at this time. We noted the department operates the facility with the intended spirit of regulation as it relates to Special Purpose Juvenile Halls in that youth are either released from custody with an order to appear for Court or if detention is determined to be necessary, the youth is transported to a neighboring full service juvenile hall. It is rare a youth stays within the confines of the facility for more than just initial booking. Title 24, CCR Physical Plant There were no changes made to your physical plant and your rated capacity remains at 4. Please see the Physical Plant Evaluation for more information. Training According to the most recent Standards and Training for Corrections (STC) audit, Mariposa County Probation is in compliance with all relevant regulations and mandates. It should be noted the facility is not held to the same training standards as a full-service facility but does have a few core trained staff when youth are detained prior to transport or release. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We found no violations of JJDPA. Refer to the Title 15 Procedures Checklist for detailed information. 1 BSCC reviews only those policies and procedures required by and applicable to Title 15, CCR. BSCC staff do not ‘approve’ policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, or other persons deemed appropriate for such evaluation. 7306 Mariposa SPJH 18-20 Chief Judy Mariposa P 3 Summary We appreciate the time taken by your facility superintendent, Constance Pearce, to prepare for our inspection. The magnitude of updates to policy since last cycle due to the revisions to Title 15 have been a challenge. Your new manual provides clear guidance for staff when a youth comes to the facility. While few youths are admitted to the facility, only 24 were housed in 2019, verifying the process for determining detention is well thought out and appropriate. You continue to utilize Tuolumne County for your in-custody youth, which is culturally and demographically similar to Mariposa, allowing for direct services to youth in a similar rural environment. You clearly understand the impact of removing a youth from the community and if necessary, the hardship of housing them outside of Mariposa while they await court. This attentiveness provides the family with articulated plans for the youth’s return home and to the community with the best opportunity for success. This concludes our 2018/2020 biennial inspection report. I am available to provide technical assistance when requested or to respond to any questions you may have. I look forward to continuing to work with you and your staff. Do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call at (916) 324- 9253 if you need anything. Sincerely, Elizabeth Gong Field Representative Board of State and Community Corrections Enclosures: Cc: Presiding Judge, Juvenile Court, Mariposa County* Chair, Juvenile Justice Commission, Mariposa County* Chair, Board of Supervisors, Mariposa County* County Administrator, Mariposa County* Constance Pearce, Facility Manager *Copies of the full inspection are available upon request or are available online at www.bscc.ca.gov 7306 Mariposa SPJH 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7306 FACILITY NAME: Mariposa County Special Purpose Juvenile Hall FACILITY TYPE: SPJH PERSON(S) INTERVIEWED: Connie Pearce, Deputy Probation Officer III/Superintendent NOTE: This Procedures Checklist is a desk audit of policy and procedures only, as well as a review of documentation where noted. There was no on-site inspection of the facility and all communications were via email with the facility Superintendent. FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 18, 2020 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by February 14, 2018 ☒ ☐ ☐ the Board of Supervisors to approve building safety; August 9, 2019 (B) Fire authority having jurisdiction, including a fire March 12, 2018 clearance as required by Health and Safety Code ☒ ☐ ☐ March 16, 2020 Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental Health: February 1, 2019 Health and Safety Code Section 101045; Medical/Mental Health: February 1, 2019 Nutritional Health: February 1, 2019 ☒ ☐ ☐ Environmental Health: February 14, 2020 Medical/Mental Health: February 14, 2020 Nutritional Health: February 14, 2020 (D) County superintendent of schools on the adequacy This is not required for SPJH. of educational services and facilities as required in ☒ ☐ ☐ Section 1370; (E) Juvenile court as required by Section 209 of the December 17, 2018 ☒ ☐ ☐ Welfare and Institutions Code December 20, 2019 (F) Juvenile Justice Commission as required by Section March 15, 2018 229 of the Welfare and Institutions Code or June 6, 2019 ☒ ☐ ☐ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7306 Mariposa SPJH 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Chapter 4, Section 4.0 Appointment and BSCC Note: Compliance with this section is Qualifications determined by receipt of the Chief Probation Officer’s The elements of this regulation are addressed certification letter confirming that all elements of in a memorandum completed by Chief regulation are met. Probation Officer Pete Judy, dated April 2, (a) Appointment ☒ ☐ ☐ 2020. In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, Chapter 4, Section 4.0, Paragraph 1 skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Chapter 4, Section 4.0, Paragraph 2 examination including tuberculosis screening test ☒ ☐ ☐ and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Chapter 4, Section 4.0, Paragraph 3 ☒ ☐ ☐ and training requirements adopted by the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Chapter 4, Section 4.0, Paragraph 4 employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Chapter 4, Section 4.0, Paragraph 5 employees of the facility, who may be present at the facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Chapter 4, Section 4.1 Staffing Each juvenile facility shall: 7306 Mariposa SPJH 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to Chapter 4, Section 4.1, 1 carry out the overall facility operation and its Chapter 4, Section 4.1, 7 programming, to provide for safety and security of The facility has one Manager and 12 extra- youth and staff, and meet established standards and help positions, 3 of which are vacant. There regulations; ☒ ☐ ☐ were 12 youth booked into the facility in 2018 and 24 in 2019. Youth only remain long enough to be released or transferred to a full-service JH so there is sufficient staff to accomplish this regulation. b) ensure that no required services shall be denied Chapter 4, Section 4.1, 8 ☒ ☐ ☐ because of insufficient numbers of staff on duty absent exigent circumstances; c) have a sufficient number of supervisory level staff to Chapter 4, Section 4.1, Paragraph 1 ensure adequate supervision of all staff members; ☒ ☐ ☐ d) have a clearly identified person on duty at all times Chapter 4, Section 4.1, 5 who is responsible for operations and activities and ☒ ☐ ☐ has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living ☒ ☐ ☐ Chapter 4, Section 4.1, 6 unit whenever there are youth in the living unit; f) have sufficient food service personnel relative to the Food services are provided by Trinity Food number and security of living units, including staff Services via the Mariposa County Jail if a qualified and available to: plan menus meeting youth is in custody. It is important to note nutritional requirements of youth; provide kitchen the facility had 28 youth booked and ☒ ☐ ☐ supervision; direct food preparation and servings; released/transported to a contracted full- conduct related training programs for culinary staff; service JH in 2019. and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, Non-youth supervision staff are not part of medical, dental, mental health, building the supervision duties. The facility has one maintenance, transportation, control room, facility Facility Manager (Core trained) and 9 extra ☒ ☐ ☐ security and other support staff for the efficient help Juvenile Correction Officers to provide management of the facility, and to ensure that youth youth supervision responsibilities when supervision staff shall not be diverted from necessary. supervising youth; and, h) assign sufficient youth supervision staff to provide Chapter 4, Section 4.1, Paragraph 2 continuous wide-awake supervision of youth, subject to temporary variations in staff assignments ☒ ☐ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; 7306 Mariposa SPJH 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- Chapter 4, Section 4.1, 1 staff ratio) ☒ ☐ ☐ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room Chapter 4, Section 4.1, 2 for the purpose of sleeping, one wide-awake youth ☒ ☐ ☐ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Chapter 4, Section 4.1, 1 members on duty at all times, regardless of the The agency is compliant with this when there number of youth in detention, unless an arrangement ☒ ☐ ☐ is a booking. has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty Chapter 4, Section 4.1, 3 ☒ ☐ ☐ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other Non-youth supervision staff are not part of duties such as administration, supervision of the supervision duties. The facility has one personnel, academic or trade instruction, clerical, Facility Manager (Core trained) and 3 extra ☒ ☐ ☐ kitchen or maintenance shall not be classified as help Juvenile Correction Officers to provide youth supervision staff positions. youth supervision responsibilities when necessary. (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 15 youth in the camp population; 7306 Mariposa SPJH 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Chapter 4, Section 4.2 Employee Orientation ORIENTATION AND TRAINING and Training (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; ☒ ☐ ☐ Chapter 4, Section 4.2 Orientation-1 (2) scope of decisions they shall make; ☒ ☐ ☐ Chapter 4, Section 4.2 Orientation-2 (3) the identity of their supervisor; ☒ ☐ ☐ Chapter 4, Section 4.2 Orientation-3 (4) the identity of persons who are responsible to Chapter 4, Section 4.2 Orientation-4 ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Chapter 4, Section 4.2 Orientation-5 ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Chapter 4, Section 4.2 Orientation-6 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff ☒ ☐ ☐ member shall receive a minimum of 40 hours of facility-specific orientation, including: (1) individual and group supervision techniques; ☒ ☐ ☐ Chapter 4, Section 4.2 Traininig-1 (2) regulations and policies relating to discipline and Chapter 4, Section 4.2 Traininig-2 rights of youth pursuant to law and the ☒ ☐ ☐ provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Chapter 4, Section 4.2 Traininig-3 (4) suicide prevention and response to suicide Chapter 4, Section 4.2 Traininig-4 ☒ ☐ ☐ attempts 7306 Mariposa SPJH 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) policies regarding use of force, de-escalation Chapter 4, Section 4.2 Traininig-5 techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Chapter 4, Section 4.2 Traininig-6 ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of Chapter 4, Section 4.2 Traininig-8 ☒ ☐ ☐ emergencies; (8) routine security measures, including facility Chapter 4, Section 4.2 Traininig-9 ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Chapter 4, Section 4.2 Traininig-10 ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Chapter 4, Section 4.2 Traininig-12 (11) fire/life safety training ☒ ☐ ☐ Chapter 4, Section 4.2 Traininig-13 (c) Prior to assuming sole supervision of youth, each Chapter 4, Section 4.2 Employee Training youth supervision staff member shall successfully Paragraph 2 complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal The facility is a SPJH and is exempt from Code Section 6035. this training requirement, however, the policy articulates an attempt by the agency to ☒ ☐ ☐ meet the standard within one year of employment. The Facility Manager is Core trained and available if a youth is detained. Extra-help personnel do receive the initial orientation to duties and knowledge scope as it relates to Section 1322 (a). (d) Prior to exercising the powers of a peace officer Chapter 4, Section 4.2 Employee Training youth supervision staff shall successfully complete Paragraph 2 training pursuant to Section 830 et seq. of the Penal Chapter 4, Section 4.2 Superintendent Code. ☒ ☐ ☐ Training The facility manager meets this standard. 1323 FIRE AND LIFE SAFETY Chapter 4, Section 4.3 Fire and Life Safety Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all ☒ ☐ ☐ times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7306 Mariposa SPJH 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Chapter 1, Section 1.0 Policy and Procedures All facility administrators shall develop, publish, and Manual implement a manual of written policies and procedures that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, ☒ ☐ ☐ and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Chapter 4, Section 4.4 communications and a description of job Appendix C classifications; The facility has listed responsibilities for the ☒ ☐ ☐ Superintendent and Probation Corrections Officer, as well as the purpose and duties of a transportation officer for movement to another facility or medical transport. (b) responsibility of the probation department, purpose Chapter 1, Section 1.2 Probation Department of programs, relationship to the juvenile court, the Chapter 1, Section 1.3 Juvenile Court Juvenile Justice/Delinquency Prevention Chapter 1, Section 1.4 JJDPC ☒ ☐ ☐ Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Chapter 4, Section 4.4 (d) initial orientation and training program for Chapter 4, Section 4.2 ☒ ☐ ☐ employees; (e) initial orientation, including safety and security Chapter 4, Section 4.2 issues and anti-discrimination policies, for support This section articulates the orientation staff, contract employees, school, mental/behavioral process for youth supervision staff. Because health and medical staff, program providers and ☒ ☐ ☐ of the SPJH designation, there are no on-site volunteers; medical, mental health, or school employees. Contract employees are the extra-help PCO staff who receive training and orientation. (f) maintenance of record-keeping, statistics and ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Chapter 1, Section 1.1 Establishment (2) legal and proper care of youth; Chapter 2, Section 2.2 Juvenile Criminal ☒ ☐ ☐ History Information (3) maintenance of individual youth's records; Chapter 5, Section 5.9 General ☒ ☐ ☐ Documentation Guidelines, Paragraph 2 (4) supply of information to the juvenile court and Chapter 5, Section 5.9 General ☒ ☐ ☐ those authorized by the court or by the law; and, Documentation Guidelines, Paragraph 1 (5) release of information regarding youth. Chapter 2, Section 2.2 Juvenile Criminal ☒ ☐ ☐ History Information 7306 Mariposa SPJH 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) ethical responsibilities; Chapter 4, Section 4.2, Employee ☒ ☐ ☐ Orientation 6 (h) trauma-informed approaches; ☒ ☐ ☐ Chapter 4, Section 4.2, Employee Training 4 (i) culturally responsive approaches; ☒ ☐ ☐ Chapter 4, Section 4.2, Employee Training 4 (j) gender responsive approaches; ☒ ☐ ☐ Chapter 4, Section 4.2, Employee Training 4 (k) a non-discrimination provision that provides that all Chapter 6, Section 4.3 youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Chapter 13, Section 13.0 Paragraph 1 chemical agents related security devices, and ☒ ☐ ☐ weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Chapter 6, Section 6.4 Release Procedure 6 Cal eligibility information and enrollment of eligible ☒ ☐ ☐ youth; and, (n) establishment of a policy that prohibits all forms of Chapter 14 PREA sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Chapter 3, Section 3.1 Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with ☒ ☐ ☐ the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Chapter 3, Section 3.1, 1 ☒ ☐ ☐ manual of policy and procedures; b) monthly fire and life safety inspections by facility Chapter 3, Section 3.1, 2 staff with two- year retention of the inspection ☒ ☐ ☐ record; c) fire prevention inspections as required by Health Chapter 3, Section 3.1, 3 and Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ The last Fire Inspection was completed on March 16, 2020. d) an evacuation plan; ☒ ☐ ☐ Chapter 3, Section 3.1, 4 e) documented fire drills not less than quarterly; ☒ ☐ ☐ Chapter 3, Section 3.1, 4 f) a written plan for the emergency housing of youth in Chapter 3, Section 3.1, 5 ☒ ☐ ☐ the case of fire; and, 7306 Mariposa SPJH 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) development of a fire suppression pre-plan in Chapter 3, Section 3.1, 6 ☒ ☐ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW Chapter 3, Section 3.8 Security Review of the Facility Each facility administrator shall develop policies and procedures to annually review, evaluate, and document ☒ ☐ ☐ The last security review was completed on security of the facility. The review and evaluation shall April 16, 2020, by Facility Manager Connie include internal and external security, including, but not Pearce. limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Chapter 3 Emergency, Security and Safety Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; Chapter 3, Section 3.0-Page 1 Hostages; ☒ ☐ ☐ Page 3 Escapes; Page 3 Responding to Internal Disturbances (b) civil disturbance, active shooter and terrorist attack; Chapter 3, Section 3.0-Page 1 Active ☒ ☐ ☐ Shooter and Terrorist Attack; Page 3 Responding to Civil Disturbances (c) fire and natural disasters; Chapter 3, Section 3.0-Page 3 Responding to ☒ ☐ ☐ Civil Disturbance or Natural Disaster (d) periodic testing of emergency equipment; Chapter 2, Section 2.3 Inspection and ☒ ☐ ☐ Evaluation of Building and Grounds (e) emergency evacuation of the facility; and Chapter 3, Section 3.1 Fire Safety Plan- ☒ ☐ ☐ Emergency Evacuation Plan (f) a program to provide all youth supervision staff Chapter 4, Section 4.2, 3 with an annual review of emergency procedures. ☒ ☐ ☐ This section requires annual training beyond orientation of all emergency procedures. 1328 SAFETY CHECKS Chapter 3, Section 3.3 Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in ☒ ☐ ☐ holding cells or confined to their bed in a dormitory. Supervision is not replaced, but may be supplemented by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 7306 Mariposa SPJH 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Chapter 3, Section 3.4 Suicide Prevention The facility administrator, in collaboration with the Plan healthcare and behavioral/mental health administrators, shall plan and implement written policies and Youth displaying any signs of suicide procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ ideation are immediately transferred to the The plan shall consider the needs of youth experiencing Behavior Health Agency. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Chapter 3, Section 3.4 Paragraph 1 Section 1322, Youth Supervision Staff ☒ ☐ ☐ Orientation, and Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Chapter 3, Section 3.4 Paragraph 2 and 3 Precautionary Protocols ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform Chapter 3, Section 3.4 Paragraph 1 ☒ ☐ ☐ intake processes shall be trained in screening youth for risk of suicide. (3) All youth who have been identified during Chapter 3, Section 3.4 Paragraph 2 the intake screening process to be at risk of No youth identified as a suicide risk are suicide shall be referred to behavioral/mental health staff for a suicide accepted into the facility. The arresting ☒ ☐ ☐ risk assessment. officer is required to transport for clearance and the Mariposa County Behavioral Health Agency is contacted to conduct and evaluation. (4) Precautionary protocols shall be developed Chapter 3, Section 3.4 Paragraph 3 ☒ ☐ ☐ to ensure the youth’s safety pending the behavioral/mental health assessment. (c) Referral process to behavioral/mental health ☒ ☐ ☐ Chapter 3, Section 3.4 Paragraph 2 staff for assessment and/or services. (d) Procedures for monitoring of youth identified ☒ ☐ ☐ Chapter 3, Section 3.4 Paragraph 3 at risk for suicide. (e) Safety Interventions (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not limited to: A. Housing consideration ☒ ☐ ☐ Chapter 3, Section 3.4 Procedure 6 B. Treatment strategies including Chapter 3, Section 3.4 Procedure 4 ☒ ☐ ☐ trauma-informed approaches (2) Procedures to instruct youth supervision Chapter 3, Section 3.4 Procedure 2-7 staff how to respond to youth who exhibit ☒ ☐ ☐ suicidal behaviors. 7306 Mariposa SPJH 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Communication Chapter 3, Section 3.4 Paragraph 2 (1) The intake process shall include communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current Chapter 3, Section 3.4 Paragraph 2 information sharing about youth at risk for ☒ ☐ ☐ suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Chapter 3, Section 3.4 Attempt Suicide Suicides or Attempts Procedure 9 ☒ ☐ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Chapter 3, Section 3.4 Attempt Suicide ☒ ☐ ☐ staff. Procedure 9 (3) Process for a debriefing event with affected Chapter 3, Section 3.4 Attempt Suicide ☒ ☐ ☐ youth. Procedure 9 (h) Documentation Chapter 3, Section 3.4 Documentation (1) Documentation processes shall be ☒ ☐ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Chapter 3, Section 3.4 Procedure 4, 5, and 6 the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Chapter 5, Section 5.0 Each facility shall submit to the Board a letter of ☒ ☐ ☐ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR Chapter 5, Section 5.1 Death and Serious INJURY OF A YOUTH WHILE Illness or Injury of a Detained Youth DETAINED (1) Death of a Youth. Notifications 4 Youth Parents (a) The facility administrator, in cooperation with the Notification 5 Presiding Judge and Attorney health administrator and the behavioral/mental ☒ ☐ ☐ health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7306 Mariposa SPJH 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the Chapter 5, Section 5.1 Page 2, Paragraph 3 facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☐ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Chapter 5, Section 5.1 Page 2, Paragraph 1 Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Chapter 5, Section 5.1 Page 2, Paragraph 2 the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Chapter 5, Section 5.1 Page 3 Notifications: (a) The facility administrator, in cooperation with the 3. Youth Parents; 4. Presiding Judge and health administrator, shall develop written policies Attorney and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Chapter 5, Section 5.2 Population Accounting Report Each juvenile facility shall submit required population ☒ ☐ ☐ and profile survey reports to the Board within 10 Mariposa reports this information to BSCC. working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Chapter 5, Section 5.3 Juvenile Facility Maximum Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ The maximum capacity is 4 and has not fifteen (15) calendar days in a month, the facility exceed this during this cycle. administrator shall provide a crowding report to the Board in a format provided by the Board. 7306 Mariposa SPJH 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Chapter 6, Section 6.0 General Detention The facility administrator shall develop and implement Policy and Admittance Procedures written policies and procedures for admittance of youth that emphasize respectful and humane engagement with The agency reported 22 youth were booked youth, and reflect that the admission process may be into the facility in 2019, seven of which were ☒ ☐ ☐ traumatic to youth who may have already experienced transported to other county full service trauma. Policies shall be trauma-informed, culturally facilities. relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Chapter 6, Section 6.0 Page 1, Process 1 (1) Access to two free phone calls within one hour ☒ ☐ ☐ of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ Chapter 6, Section 6.0 Page 1, Process 2 (3) Documented secure storage of personal Chapter 6, Section 6.0 Page 1, Process 3 ☒ ☐ ☐ belongings; (4) Offer of food upon arrival; ☒ ☐ ☐ Chapter 6, Section 6.0 Page 1, Process 4 (5) Screening for physical and behavioral health Chapter 6, Section 6.0 Page 1, Process 5 ☒ ☐ ☐ and safety issues, intellectual or developmental disabilities; (6) Screening for physical and developmental Chapter 6, Section 6.0 Page 1, Process 5 ☒ ☐ ☐ disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Chapter 6, Section 6.0 Page 1, Process 5 Developmentally Disabled for youth that are ☒ ☐ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Chapter 6, Section 6.0 Page 1, Process 7 (b) juvenile hall administrators shall establish written Chapter 6, Section 6.0 Page 1, Paragraph 4 criteria for detention that considers the least ☒ ☐ ☐ Chapter 6, Section 6.1 Criteria for Detention restrictive environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that advise the youth of the estimated length of ☐ ☐ ☒ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Chapter 6, Section 6.0 Page 1, Paragraph 4 that advise any committed youth of the estimated ☒ ☐ ☐ length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL Chapter 14, Section 14.11 Screening for the ABUSE Risk of Sexual Victimization and The facility administrator shall develop and implement Abusiveness written policies and procedures to reduce the risk of ☒ ☐ ☐ sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of admission based on the following information: 7306 Mariposa SPJH 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Chapter 14, Section 14.11, 1 (b) Gender nonconforming appearance or manner; Chapter 14, Section 14.11, 2 or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☐ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Chapter 14, Section 14.11, 3 (d) Age; ☒ ☐ ☐ Chapter 14, Section 14.11, 4 (e) Level of emotional and cognitive development; ☒ ☐ ☐ Chapter 14, Section 14.11, 5 (f) Physical size and stature; ☒ ☐ ☐ Chapter 14, Section 14.11, 6 (g) Mental illness or mental disabilities; ☒ ☐ ☐ Chapter 14, Section 14.11, 7 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Chapter 14, Section 14.11, 8 (i) Physical disabilities; ☒ ☐ ☐ Chapter 14, Section 14.11, 9 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Chapter 14, Section 14.11, 10 (k) Any other specific information about the Chapter 14, Section 14.11, 11 individual youth that may indicate heightened ☒ ☐ ☐ needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Chapter 14, Section 14.11 Page 12, conversations with the youth during the admittance Paragraph 3 process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Chapter 14, Section 14.11 Page 13, controls on the dissemination of information within the Paragraph 1 facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Chapter 6, Section 6.4 Release Procedures for Detained Youth The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; ☒ ☐ ☐ Chapter 6, Section 6.4 Prior to Release 1 (b) return of personal clothing and valuables; ☒ ☐ ☐ Chapter 6, Section 6.4 Prior to Release 2 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Chapter 6, Section 6.4 Prior to Release 3 (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☐ ☐ ☒ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☐ ☐ ☒ (f) notification of facility mental health personnel. ☐ ☐ ☒ 7306 Mariposa SPJH 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement Chapter 6, Section 6.4 Page 11, Paragraph 2 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry The assigned DPO will develop a post- ☒ ☐ ☐ services including, but not limited to, medical and dispositional plan to include referrals to behavioral health, education, probation supervision and community resources when appropriate. community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of ☐ ☐ ☒ youth from custody. 1352 CLASSIFICATION Chapter 6, Section 6.5 Classification of Detained Youth The facility administrator shall develop and implement written policies and procedures on classification of ☒ ☐ ☐ youth for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, Chapter 6, Section 6.5 Page 11 Procedure 1 facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Chapter 6, Section 6.5 Page 11 Procedure 1 ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Chapter 6, Section 6.5 Page 11 Procedure 2 admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Chapter 6, Section 6.5 Page 13 Last including provisions that consider the level of Paragraph supervision and the youth's behavior while in custody; and, ☒ ☐ ☐ Policy indicates youth on any special classification status will be reviewed daily by supervising staff. (e) provide that facility staff shall not separate youth Chapter 6, Section 6.5 Page 11 Procedure 3 from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. 7306 Mariposa SPJH 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) facility staff shall not consider lesbian, gay, Chapter 6, Section 6.6 Housing Page 16 bisexual, transgender, questioning or intersex Paragraph 5 ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Chapter 6, Section 6.6 Transgender and Intersex Youth The facility administrator shall develop written policies ☒ ☐ ☐ and procedures ensuring respectful and equitable You refer to all gender and sexual orientation treatment of transgender and intersex youth. The rights of youth. Regulation only allows for policies shall provide that: (a) Facility staff shall respect every youth’s gender Chapter 6, Section 6.5 Screening and Intake identity, and shall refer to the youth by the youth’s Page 16 Paragraph 2 preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Chapter 6, Section 6.5 Screening and Intake themselves in a manner consistent with their gender Page 16 Paragraph 3 ☒ ☐ ☐ identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Chapter 6, Section 6.6 Housing Page 16 that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Chapter 6, Section 6.5 Screening and Intake and intersex youth have access to medical and Page 16 Paragraph 3 ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Chapter 6, Section 6.6 Housing Page 16 necessary security considerations and physical Paragraph 7 plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Chapter 6, Section 6.6 Searches Page 17 youth for the purpose of determining the youth’s ☒ ☐ ☐ anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7306 Mariposa SPJH 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION Chapter 6, Section 6.7 Orientation The facility administrator shall develop and implement written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with ☒ ☐ ☐ video orientation if feasible. Provision shall be made to provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and ☒ ☐ ☐ Chapter 6, Section 6.7, 1 disciplinary procedures; (b) facility’s system of positive behavior interventions The agency does not provide programming and supports, including behavior expectations, or orientation on this regulation as detained incentives that youth will receive for complying ☒ ☐ ☐ youth are transported to a full-service with facility rules, and consequences that may Juvenile Hall within hours of booking. result when youth violate the rules of the facility; (c) age appropriate information that explains the Chapter 6, Section 6.7, 2 facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Chapter 6, Section 6.7, 3 (e) the existence of the grievance procedure, the steps Chapter 6, Section 6.7, 4 that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court Chapter 6, Section 6.7, 5 ☒ ☐ ☐ process; (g) access to routine and emergency health and mental Chapter 6, Section 6.7, 6 ☒ ☐ ☐ health care; (h) access to education, religious services, and Chapter 6, Section 6.7, 7 ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Chapter 6, Section 6.7, 8 (j) opportunity for personal hygiene and daily showers Chapter 6, Section 6.7, 9 ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Chapter 6, Section 6.7, 10 ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Chapter 6, Section 6.7, 11 ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Chapter 6, Section 6.7, 12 ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Chapter 6, Section 6.7, 13 (o) emergencies including evacuation procedures; ☒ ☐ ☐ Chapter 6, Section 6.7, 14 (p) non-discrimination policy and the right to be free Chapter 6, Section 6.7, 15 from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; 7306 Mariposa SPJH 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (q) availability of services and programs in a language Chapter 6, Section 6.7, 16 ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Chapter 6, Section 6.7, 17 ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Chapter 6, Section 6.7, 18 information regarding the youth’s stay in the facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Chapter 6, Section 6.7, 19 ☒ ☐ ☐ Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION Chapter 6, Section 6.8 Separation The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures that address: (a) separation of youth for reasons that include, but are Chapter 6, Section 6.8, 1-5 not be limited to, medical and mental health ☒ ☐ ☐ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Chapter 6, Section 6.8 Paragraph 2 ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Chapter 6, Section 6.8 Paragraph 2 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Chapter 6, Section 6.8 Paragraph 2 ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Chapter 6, Section 6.9 Room Confinement separation shall occur in accordance with Welfare ☒ ☐ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Chapter 6, Section 6.8 Paragraph 2 of separated youth to determine if separation This section articulates a review by the ☒ ☐ ☐ remains necessary. Superintendent within 24 hours. 1354.5 ROOM CONFINEMENT Chapter 6, Section 6.9 Room Confinement (a) The facility administrator shall develop and implement written policies and procedures addressing the confinement of youth in their room ☒ ☐ ☐ that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before Chapter 6, Section 6.9 Page 21, 5 other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. 7306 Mariposa SPJH 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Room confinement shall not be used for the Chapter 6, Section 6.9 Page 21, 6 ☒ ☐ ☐ purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the Chapter 6, Section 6.9 Page 21, 7 extent that it compromises the mental and ☒ ☐ ☐ physical health of the youth. (b) A youth may be held up to four hours in room Chapter 6, Section 6.9 Page 21 Paragraph 1 confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Chapter 6, Section 6.9 Page 21, 1 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Chapter 6, Section 6.9 Page 21, 2 (3) Develop an individualized plan that includes Chapter 6, Section 6.9 Page 21, 4 the goals and objectives to be met in order to ☒ ☐ ☐ reintegrate the youth to general population. (4) If room confinement must be extended beyond ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room Chapter 6, Section 6.9 Page 21, 2-a confinement and the basis for the extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Chapter 6, Section 6.9 Page 21, 2-b includes the goals and objectives to be met ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the Chapter 6, Section 6.9 Page 21, 2-c facility superintendent or his or her ☒ ☐ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of Chapter 6, Section 6.9 Page 21, Paragraph 2 single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Chapter 6, Section 6.9 Page 21, Paragraph 3 ☒ ☐ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Chapter 6, Section 6.9 Page 21, Paragraph 4 conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an Chapter 6, Section 6.9 Page 21, Last extraordinary emergency circumstance that Paragraph requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7306 Mariposa SPJH 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (9) This section does not apply when a youth is Chapter 6, Section 6.9 Page 22, Paragraph 1 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☐ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Chapter 6, Section 6.10 Institution PLAN Assessment and Case Plan The facility administrator shall develop and implement For youth in custody in a full-service written policies and procedures for assessment and case ☒ ☐ ☐ Juvenile Hall, typically Tuolumne or planning. Merced, facility staff and/or probation officers work with the other county to develop a plan to transition the youth back into the community. (a) Assessment: The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☐ ☐ ☒ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth ☐ ☐ ☒ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be ☐ ☐ ☒ limited to, written documentation that provides: (A) objectives and time frame for the resolution ☐ ☐ ☒ of problems identified in the assessment; (B) a plan for meeting the objectives that includes a description of program resources ☐ ☐ ☒ needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting ☐ ☐ ☒ the objectives, including periodic review and discussion of the plan with the youth; 7306 Mariposa SPJH 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed ☐ ☐ ☒ for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be ☐ ☐ ☒ developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Chapter 6, Section 6.11 Counseling and SERVICES Casework Services The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns ☒ ☐ ☐ Chapter 6, Section 6.11 Page 21, 1 that may arise; (b) youth will receive assistance in requesting contact Chapter 6, Section 6.11 Page 21, 2 with parents, other supportive adults, attorney, ☒ ☐ ☐ clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources ☒ ☐ ☐ Chapter 6, Section 6.11 Page 21, 3 to meet the youth’s needs. 1357 USE OF FORCE Chapter 6, Section 6.12 Use of Force The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of force, ☒ ☐ ☐ which may include chemical agents. Force shall never be applied as punishment, discipline, retaliation or treatment. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed Chapter 6, Section 6.12 reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Chapter 6, Section 6.12 including both physical and non-physical ☒ ☐ ☐ options and define when those force options are appropriate. (3) describe force options or techniques that are Chapter 6, Section 6.12 Page 24 Prohibited ☒ ☐ ☐ expressly prohibited by the facility. Uses of Force (4) describe the requirements of staff to report any Chapter 6, Section 6.12 Page 23, 1 ☒ ☐ ☐ inappropriate use of force, and to take affirmative action to immediately stop it. 7306 Mariposa SPJH 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that Chapter 6, Section 6.12 Page 23, 3-6 includes time period and procedure for Chapter 6, Section 6.12 Page 23 Last documenting and reporting the use of force, Paragraph including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Chapter 6, Section 6.12 Page 23, 5 for investigating unreasonable use of force. ☒ ☐ ☐ Chapter 6, Section 6.12 Page 24 Exceptions Policy (7) define the role, notification, and follow-up Chapter 6, Section 6.12 Page 26 Required procedures required after use of force incidents ☒ ☐ ☐ Reporting and Review for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on Chapter 6, Section 6.12 Page 26 Pregnant pregnant youth in accordance with Penal Code Youth ☒ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☐ ☐ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize Chapter 6, Section 6.12 Page 26 Use of chemical agents in the facility and the type, size Chemical Agents or Non-Lethal Weapons and the approved method of deployment for ☒ ☐ ☐ Policy indicates only trained staff may those chemical agents. carry/use Chemical Agents. (2) mandate that chemical agents only be used when Chapter 6, Section 6.12 Page 25 1-3 there is an imminent threat to the youth’s safety ☒ ☐ ☐ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Chapter 6, Section 6.12 Page 25 timelines for decontamination from chemical Decontamination of Chemical Agents agents. This shall include that youth who have ☒ ☐ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Chapter 6, Section 6.12 Page 26 Required procedures required after use of force incidents ☒ ☐ ☐ Reporting and Review involving chemical agents for medical, mental health staff and parents or legal guardians. 7306 Mariposa SPJH 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) provide for the documentation of each incident Chapter 6, Section 6.12 Page 26 Required of use of chemical agents, including the reasons Reporting and Review for which it was used, efforts to de-escalate ☒ ☐ ☐ prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Chapter 4, Section 4.2 Page 3 Employee which require that agencies provide initial and ☒ ☐ ☐ Training 2 and 3 regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health Chapter 6, Section 6.12 Page 27 Training #1 ☒ ☐ ☐ conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of ☒ ☐ ☐ Chapter 6, Section 6.12 Page 27 Training #2 application. (3) signs or symptoms that should result in Chapter 6, Section 6.12 Page 27 Training #3 ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☒ ☐ ☐ Chapter 6, Section 6.12 Page 27 Training #4 Use of Force. (5) physical training force options that may require ☒ ☐ ☐ Chapter 6, Section 6.12 Page 27 Training #5 the use of perishable skills. (6) timelines the facility uses to define regular Chapter 6, Section 6.12 Page 27 Training ☒ ☐ ☐ training. Paragraph 1 1358 USE OF PHYSICAL RESTRAINTS Chapter 6, Section 6.13 Use of Physical Restraints The facility administrator, in cooperation with the responsible physician and mental health director, shall It is the policy of the agency to not use restraints pursuant to this regulation, except develop and implement written policies and procedures for the use of restraint devices. Restraint devices ☒ ☐ ☐ for the limited purposes of movement and transportation or an emergency application include any devices which immobilize a youth's for youth safety (no more than 15 minutes) extremities and/or prevent the youth from being and only with the approval of the ambulatory. Superintendent, Assistant Chief Probation Officer or the Chief Probation Officer. Physical restraints may be used only for those youth Chapter 6, Section 6.13 Page 28, Paragraph 1 who present an immediate danger to themselves or and 2 others, who exhibit behavior which results in the Chapter 6, Section 6.13 Page 29 Application destruction of property, or reveals the intent to cause ☒ ☐ ☐ of Mechanical Restraints #2 self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7306 Mariposa SPJH 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or Chapter 6, Section 6.13 Page 30 Prohibited discipline, or as a substitute for treatment. The use of Uses of Physical Restraint restraint devices that attach a youth to a wall, floor or Chapter 6, Section 6.13 Page 30 Pregnant other fixture, including a restraint chair, or through ☒ ☐ ☐ Youth affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Chapter 6, Section 6.13 Page 27 Paragraph 1 handcuffs, shackles or other restraint devices when used Chapter 6, Section 6.13 Page 30 Application to restrain youth for movement or transportation within ☒ ☐ ☐ of Mechanical Restraints #1 the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Chapter 6, Section 6.13 Page 28 Paragraph 4 of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Chapter 6, Section 6.13 Page 28 Paragraph 3 retention shall be secured as soon as possible, but no later ☒ ☐ ☐ This section requires medical and mental than two hours from the time of placement. The youth health contact prior to placement. shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Chapter 6, Section 6.13 Page 28 Paragraph 3 possible, but in no case longer than four hours from the ☒ ☐ ☐ This section requires medical and mental time of placement, to assess the need for mental health health contact prior to placement. treatment. Continuous direct visual supervision shall be conducted Chapter 6, Section 6.13 Page 28 Paragraph 6 to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ Chapter 6, Section 6.13 Page 28 Paragraph 9 application of restraints. (b) known medical conditions that would Chapter 6, Section 6.13 Page 28 Paragraph 3 ☒ ☐ ☐ contraindicate certain restraint devices and/or techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Chapter 6, Section 6.13 Paragraph 1 (d) signs or symptoms which should result in ☒ ☐ ☐ Chapter 6, Section 6.13, Page 28 Paragraph 8 immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation ☒ ☐ ☐ Chapter 6, Section 6.13, Page 28 Paragraph 8 equipment. 7306 Mariposa SPJH 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) protective housing of restrained youth. While in Chapter 6, Section 6.13 Page 28 Paragraph 6 restraint devices, all youth shall be housed alone or ☒ ☐ ☐ in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Chapter 6, Section 6.13, Page 28 Paragraph 6 Policy allows for restraints for no more than ☒ ☐ ☐ 15 minutes prior to transport to the hospital for medical and/or mental health evaluation. (h) exercising of extremities. Chapter 6, Section 6.13, Page 28 Paragraph 7 ☒ ☐ ☐ Policy allows for restraints for no more than 15 minutes prior to transport to the hospital for medical and/or mental health evaluation. 1358.5 USE OF RESTRAINT DEVICES FOR Chapter 6, Section 6.13 Use of Restraints MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. The Facility Administrator, in cooperation with the ☒ ☐ ☐ responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Chapter 6, Section 6.13 Page 29 Proper approved to utilize restraint devices and the Application of Handcuffs, Leg cuffs and required training. Transport Belts ☒ ☐ ☐ Chapter 4, Section 4.2 Page 3 Employee Training 3 (b) the circumstances leading to the application of Chapter 6, Section 6.13 Page 29 Application ☒ ☐ ☐ restraints must be documented. of Mechanical Restraint Paragraph 2 (c) an individual assessment of the need to apply Chapter 6, Section 6.13 Page 29 Paragraph 2 restraints for movement or transportation that Application of Mechanical Restraint includes consideration of less restrictive ☒ ☐ ☐ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Chapter 6, Section 6.13 Page 29 Paragraph 2 with a clearly defined expectation that restraint ☒ ☐ ☐ Application of Mechanical Restraint devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Chapter 6, Section 6.13 Page 30 Pregnant ☒ ☐ ☐ accordance with Penal Code Section6030(f) and Youth Welfare and Institutions Code Section 222. 7306 Mariposa SPJH 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES There is no safety room at this facility. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of ☐ ☐ ☒ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or ☐ ☐ ☒ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, ☐ ☐ ☒ where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of ☐ ☐ ☒ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it ☐ ☐ ☒ compromises the mental and physical health of the youth. 7306 Mariposa SPJH 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Chapter 6, Section 6.15 Searches The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and Chapter 6, Section 6.15 Paragraph 1 ☒ ☐ ☐ security of the facility, public, visitors, youth, and staff. (b) Searches shall be conducted in a manner that Chapter 6, Section 6.15 Paragraph 2 preserves the privacy and dignity of the person ☒ ☐ ☐ being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Chapter 6, Section 6.15 Page 32 Paragraph ☒ ☐ ☐ searches shall comply with Penal Code Section 1-3 Strip Search 4030. (d) Physical body cavity searches shall only be Chapter 6, Section 6.15 Page 32 Paragraph 3 ☒ ☐ ☐ conducted by a medical professional. Strip Search (e) Any youth held after a detention hearing shall only Chapter 6, Section 6.15 Page 32 Paragraph be strip searched with prior approval of a supervisor 1-Strip Search when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall ☒ ☐ ☐ Chapter 6, Section 6.6 Searches comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Chapter 6, Section 6.15 Page 31 Paragraph 3 are prohibited except in exigent circumstances or ☒ ☐ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 7306 Mariposa SPJH 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE Chapter 6, Section 6.16 Youth Grievance Procedure The facility administrator shall develop and implement written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to health care services, classification decisions, program ☒ ☐ ☐ participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Chapter 6, Section 6.16 Paragraph 1 and 2 ☒ ☐ ☐ grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file Chapter 6, Section 6.16 Paragraph 1 ☒ ☐ ☐ the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Chapter 6, Section 6.16 Paragraph 3 staff level; ☒ ☐ ☐ Chapter 6, Section 6.16 Informal Review of Grievance (d) provision for a prompt review and initial response Chapter 6, Section 6.16 Formal Review of to grievances within three (3) business days, ☒ ☐ ☐ Grievance, 2 grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain Chapter 6, Section 6.16 Formal Review of his/her version of the grievance to a person not ☒ ☐ ☐ Grievance, 3 directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Chapter 6, Section 6.16 Formal Review of ☒ ☐ ☐ the facility administrator to assist the youth. Grievance, 4 (e) provision for a written response to the grievance Chapter 6, Section 6.16 Formal Review of ☒ ☐ ☐ which includes the reasons for the decisions; Grievance, 6 (f) a system which provides that any appeal of a Chapter 6, Section 6.16 Formal Review of grievance shall be heard by a person not directly Grievance, 5 involved in the circumstances which led to the Chapter 6, Section 6.16 Final Review of grievance; ☒ ☐ ☐ Grievance This section allows for appeal to the Chief Probation Officer. (g) resolution of the grievance must occur within ten Chapter 6, Section 6.16 Formal Review of (10) business days unless circumstances dictate a ☒ ☐ ☐ Grievance, 6 longer time frame. The youth shall be notified of any delay; and, 7306 Mariposa SPJH 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) the policy shall provide multiple internal and Chapter 14 PREA Policy ☒ ☐ ☐ external methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns of Chapter 6, Section 6.16 Page 34 Citizen parents, guardians, staff or other parties shall be ☒ ☐ ☐ Complaints addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Chapter 5, Section 5.8 A written report of all incidents which result in physical Chapter 6, Section 6.17 Incident Reports harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Chapter 6, Section 6.18 Use of Reasonable COLLECT DNA SPECIMENS, SAMPLES, Force to Collect DNA Samples IMPRESSIONS It is the policy of this facility to never use (a) Pursuant to Penal Code Section 298.1 authorized force to collect DNA. law enforcement, custodial, or corrections personnel including peace officers, may employ ☐ ☐ ☒ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7306 Mariposa SPJH 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Chapter 7, Section 7.0 (a) School Programs The facility is a SPJH and therefore exempt from this regulation. It should be noted that The County Board of Education shall provide for the facility staff work with a youth’s school and administration and operation of juvenile court parent to provide any education tools to schools in conjunction with the Chief Probation assist the youth from missing any homework Officer, or designee pursuant to applicable State or lessons. laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology ☐ ☐ ☒ practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7306 Mariposa SPJH 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☐ ☐ ☒ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. ☐ ☐ ☒ Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State ☐ ☐ ☐ Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☐ ☐ ☒ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education ☐ ☐ ☒ and vocational opportunities. (4) Administration of the High School Equivalency Tests ☐ ☐ ☒ as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth ☐ ☐ ☒ who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that ☐ ☐ ☒ operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7306 Mariposa SPJH 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an ☐ ☐ ☒ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☐ ☐ ☒ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative ☐ ☐ ☒ decisions made by probation staff that may affect the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☐ ☐ ☒ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and procedures ☐ ☐ ☒ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☐ ☐ ☒ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that addresses their ☐ ☐ ☒ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission ☐ ☐ ☒ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: 7306 Mariposa SPJH 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) School progress/school history; ☐ ☐ ☒ (B) Home Language Survey and the results of the State ☐ ☐ ☒ Test used for English language proficiency; (C) Needs and services of special populations as defined ☐ ☐ ☒ by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. ☐ ☐ ☒ (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☐ ☐ ☒ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary ☐ ☐ ☒ education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☐ ☐ ☒ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting ☐ ☐ ☒ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course work ☐ ☐ ☒ completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☐ ☐ ☒ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities (1) The school and facility administrator should, whenever possible, collaborate with local post- ☐ ☐ ☒ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7306 Mariposa SPJH 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Chapter 7, Section 7.1 Recreation, Programs EXERCISE. and Exercise. The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Chapter 7, Section 7.1 Paragraph 1 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Chapter 7, Section 7.1 Page 2, Paragraph 1 exercise may be suspended only upon a written finding ☒ ☐ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall ☐ ☐ Chapter 7, Section 7.1 Paragraph 1 ☒ be posted in the living units. There will be a written annual review of the programs, Chapter 7, Section 7.1 Page 2, Paragraph 3 recreation, and exercise by the responsible agency to ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the Chapter 7, Section 7.1 Page 3, Paragraph 3 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual ☒ ☐ ☐ needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7306 Mariposa SPJH 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Chapter 7, Section 7.1 Page 2 Recreation and opportunity for at least one hour of daily access to Exercise unscheduled activities such as leisure reading, letter ☒ ☐ ☐ Chapter 7, Section 7.1 Page 3 Entertainment writing, and entertainment. Activities shall be Program supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Chapter 7, Section 7.1 Page 2 Recreation and ☒ ☐ ☐ opportunity for at least one hour of large muscle Exercise activity each day. The administrator/manager may suspend, for a period not Chapter 7, Section 7.1 Page 2 Paragraph 4 to exceed 24 hours, access to recreation and programs. Recreation and Exercise ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Chapter 7, Section 7.2 The facility administrator shall provide access to The agency is not a full-service JH and religious services and/or religious counseling at least provide services when needed or requested. once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; The agency is not a full-service JH and ☒ ☐ ☐ provide services when needed or requested. (b) availability of clergy; and, The agency is not a full-service JH and ☒ ☐ ☐ provide services when needed or requested. (c) availability of religious diets. ☒ ☐ ☐ Chapter 7, Section 7.2 Page 3 Paragraph 4 7306 Mariposa SPJH 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM Chapter 7, Section 7.3 Work Program The facility administrator shall develop policies and This section does not apply to the agency procedures regarding the fair and consistent assignment due to their Special Purpose JH. of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Chapter 7, Section 7.4 Visiting Paragraph 1 The facility administrator shall develop and implement The agency accommodates visits at any time, written policies and procedures for visiting, that include subject to time of day. provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☐ ☐ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Chapter 7, Section 7.4 Paragraph 2 the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, ☒ ☐ ☐ whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Chapter 7, Section 7.4 Paragraph 2 hours per week. Visits may be supervised, but ☒ ☐ ☐ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Chapter 7, Section 7.4 Page 5 Paragraph 4 minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Chapter 7, Section 7.4 Paragraph 2 ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Chapter 7, Section 7.5 Correspondence The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: 7306 Mariposa SPJH 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) there is no limitation on the volume of mail that youth Chapter 7, Section 7.5 Paragraph 1 ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☐ ☐ Chapter 7, Section 7.5 Paragraph 1 (c) youth may correspond confidentially with state and Chapter 7, Section 7.5 Paragraph 1 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Chapter 7, Section 7.5 Paragraph 1 in (c), may be read by staff only when there is ☒ ☐ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 7, Section 7.6 The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 7, Section 7.7 The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Chapter 7, Section 7.7, 1 ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with Chapter 7, Section 7.7, 2 ☒ ☐ ☐ attorneys; and, (c) unlimited postage free, legal correspondence and Chapter 7, Section 7.7, 3 ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Chapter 8, Section 8.0 Discipline The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☐ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Chapter 8, Section 8.0 Page 2, 1 (b) daily shower, access to drinking fountain, toilet and Chapter 8, Section 8.0 Page 2, 3; 5; 8; and 9 ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Chapter 8, Section 8.0 Page 2, 2 (d) contact with parent or attorney; ☒ ☐ ☐ Chapter 8, Section 8.0 Page 2, 4 (e) exercise; ☒ ☐ ☐ Chapter 8, Section 8.0 Page 2, 6 (f) medical services and counseling; ☒ ☐ ☐ Chapter 8, Section 8.0 Page 2, 11 (g) religious services; ☒ ☐ ☐ Chapter 8, Section 8.0 Page 2, 12 7306 Mariposa SPJH 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) clean and sanitary living conditions; ☒ ☐ ☐ Chapter 8, Section 8.0 Page 2, 10 (i) the right to send and receive mail; ☒ ☐ ☐ Chapter 8, Section 8.0 Page 2, 7 (j) education; and, ☒ ☐ ☐ Chapter 8, Section 8.0 Page 2, 13 (k) rehabilitative programming. ☒ ☐ ☐ Chapter 8, Section 8.0 Page 2, 14 The facility administrator shall establish rules of conduct Chapter 8, Section 8.0 Paragraph 4 and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Chapter 8, Section 8.1 Discipline Process The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Chapter 8, Section 8.1 Page 3, Paragraph 1-1 ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Chapter 8, Section 8.1 Page 3, Paragraph 1-2 (c) definition of major and minor rule violations and Chapter 8, Section 8.1 Page 3, Paragraph 1-3 ☒ ☐ ☐ their consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Chapter 8, Section 8.1 Page 2, Paragraph 3-4 ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Chapter 8, Section 8.1 Page 3, Paragraph 2 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Chapter 8, Section 8.1 Page 3, Paragraph 3 ☒ ☐ ☐ shall be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Chapter 8, Section 8.1 Page 3, Paragraph 3-1 (2) accommodations provided to youth with Chapter 8, Section 8.1 Page 3, Paragraph 3-2 disabilities, limited literacy, and English ☒ ☐ ☐ language learners; (3) hearing by a person who is not a party to the Chapter 8, Section 8.1 Page 3, Paragraph 3-3 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Chapter 8, Section 8.1 Page 3, Paragraph 3-4 ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Chapter 8, Section 8.1 Page 3, Paragraph 3-5 ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Chapter 8, Section 8.1 Page 3, Paragraph 3-6 (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☐ ☐ ☒ follow the due process provisions in subsection (e) above. 7306 Mariposa SPJH 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☐ ☒ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☐ ☒ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7306 Mariposa SPJH 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PRE-1998 PHYSICAL PLANT EVALUATION* BSCC Code: 7306 FACILITY NAME: Mariposa County Special Purpose Juvenile Hall FACILITY TYPE: SPJH CONSTRUCTION/REMODEL DATE(S): 1993 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: N/A FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 19, 2020 ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) The two double rooms are also used as holding rooms. A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated X capacity based on floor space; 3. Provide access to water closets and wash basins at X a ratio of a 1:8; and 4. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 X unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; X A modesty curtain was added. 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. X B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass X or plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if X room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4273 and 4223, and are applicable to juvenile halls, special purpose juvenile halls, camps and ranches. 7306 Mariposa SPJH PHY 18-20 - 1 - Juv Insp\Pre-98 PHY Form 455 ARTICLE/SECTION YES NO N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) The facility added concrete beds (2001). X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:7; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches X off the floor; and, C. Mattresses are made of a fire-retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for X conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) The lights in the two rooms were relocated for better security. There are at least 50-foot candles of illumination at desk X level and, at night, there is a maximum illumination of two- foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with X a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). 7306 Mariposa SPJH PHY 18-20 - 2 - Juv Pre-98 PHY.Form 455 ARTICLE/SECTION YES NO N/A COMMENTS B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of X more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with X a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening X recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity X storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: a. Section 4272(b) Medical exam rooms X b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7306 Mariposa SPJH PHY 18-20 - 3 - Juv Pre-98 PHY.Form 455 BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7306 FACILITY: Mariposa County Special Purpose Juvenile Hall TYPE: SPJH RC: 4 FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 19, 2020 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Living Multiple Pre-1997 2 2 2 4 9’.10” x 11.4” x 1 1 1 1 Units, Housing 10.3” A & B Dayroom Multi- Pre-1997 1 18.5” X 16.5” X 1 purpose 10.3” Outside 1 Note: The SPJH has a fenced outdoor, paved Recreation recreation area. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7306 Mariposa SPJH LAS 18-20 - 1 - Juv LAS.dot;BOC 460(1/6/97)