Mendocino County, County Probation (2020-2022 inspection cycle)

June 16, 2022 Izen E. Locatelli, Chief Probation Officer Mendocino County Probation Department 585 Low Gap Road Ukiah, CA 95482 MENDOCINO COUNTY 2020-2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTIONS 209 Dear Chief Locatelli: The 2020-2022 biennial inspection of the Mendocino County Probation Department’s Juvenile Hall has been completed. A pre-inspection briefing was held on December 21, 2021; the facility inspection occurred between March 8th and March 11th, 2022. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the Mendocino County Juvenile Hall. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. MANDATORY LOCAL INSPECTIONS In addition to the biennial inspection, Title 15, section 1313, and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Izen E. Locatelli Chief Probation Officer Page 2 Scope of the Inspection The inspection consisted of a review of the Mendocino County Juvenile Hall Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth, and collaborative partners. During the inspection, we evaluated consistency between policy and practices. BSCC INSPECTION RESULTS Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Mendocino County Probation Department’s Juvenile Hall. No corrective action is required at this time. During the inspection process, we discussed several policies and procedures with staff and provided technical assistance and best practice recommendations which might bring more clarity and specificity to the facility policy and procedure manual. In particular, we discussed Title 15 sections 1357 Use of Force, 1354.5 Room Confinement, 1322 Youth Supervision Staff Orientation and Training, and 1438 Pharmaceutical Management. Our discussion on 1354 Use of Force pertained to ensuring the parent or legal guardian of a youth is informed of any use of force, including the use of chemical agents. During the inspection, Probation Manager David Barrett revised the use of force Special Incident (IR) form to maintain compliance. During our debriefing we discussed Title 15 section 1438 Pharmaceutical Management. In particular we discussed the administration/delivery of medicines to youth by facility staff. This regulation states training shall be provided by medical staff for non-licensed personnel with regards to delivery procedures and documentation. Following our inspection Probation Manager Barrett discussed these areas of concern with the facility medical provider Pacific Redwood Medical Group (PRMG). Following our inspection Probation Manager Barrett confirmed the administration/delivery of medicines will be added to PRMG annual staff training. All other policy and procedures discussed were updated to remain in compliance with Title 15 prior to the submission of this report. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 43 youth. Please see the Physical Plant Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training According to the most recent Standards and Training for Corrections audit, Mendocino County Probation Department is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7316 Mendocino County JH LTR 20-22 Izen E. Locatelli Chief Probation Officer Page 3 Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed applicable documentation and found no violations of the JJDPA. Please refer to the Title 15 Procedures checklist for detailed information. -- We want to thank you and your staff for their time and assistance in completing this inspection. Juvenile Hall Probation Manager David Barrett and Supervising Juvenile Correction Officers Christopher Watts and Derrick Lewis were helpful in coordinating this inspection. Each of these individuals assisted at each step by clarifying processes, answering questions, and providing supporting documentation. This concludes the 2020-2022 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, Craigus Thompson, Sr. Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Mendocino County* Chair, Juvenile Justice Commission, Mendocino County* Chair, Board of Supervisors, Mendocino County* County Administrator, Mendocino County* David Barrett, Juvenile Hall Probation Manager *Copies of full inspection are available online at www.bscc.ca.gov. 7316 Mendocino County JH LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7316 FACILITY NAME: Mendocino County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: David Barrett, Division Manager; Zoila Richardson, LVN Pacific Redwood Medical Group (PRMG); Christopher Watts, Supervising Juvenile Correction Officer (SJCO); Stacey Cranfill, LMFT; Derrick Lewis, Supervising Correction Officer (SJCO); Larry Aguirre, Psychiatric PA; Diana Blundell, Teacher; Juan Orozco, Bilingual Instructional Para Professional FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: March 11, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND All local inspections completed for the EVALUATION OF BUILDING AND GROUNDS 2020/2022 inspection cycle. On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by Inspection dated July 29, 2021 X the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire Inspection dated May 12, 2021 clearance as required by Health and Safety Code X Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Medical/Mental Health June 04, 2021 Health and Safety Code Section 101045; X Environmental Health Dec 22, 2021 Nutritional Health June 29, 2021 (D) County superintendent of schools on the adequacy Inspection dated May 20, 2021, completed of educational services and facilities as required in X by Jason Iverson, Dean of Students – Ukiah Section 1370; Unified School District. (E) Juvenile court as required by Section 209 of the Inspection dated April 26, 2021 X Welfare and Institutions Code (F) Juvenile Justice Commission as required by Section Inspection dated March 17, 2022 229 of the Welfare and Institutions Code or X Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7316 Mendocino County JH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Lexipol Policy 100 – Organizational BSCC Note: Compliance with this section is Structure, Appointment and Responsibility determined by receipt of the Chief Probation Officer’s Chief Appointment Izen Locatelli letter certification letter confirming that all elements of dated July 07, 2021. regulation are met. (a) Appointment X In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications X Lexipol Policy 1200 Each facility shall: (1) recruit and hire employees who possess knowledge, Lexipol Policy 1200 skills and abilities appropriate to their job X classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Lexipol Policy 1200.4 Selection Process examination including tuberculosis screening test X and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Lexipol Policy 1200. 7 – Employment X and training requirements adopted by the Board Standards pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Lexipol Policy 1200.5 – Background employee, and psychological examination in X Investigation accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Lexipol Policy 307 - Volunteers employees of the facility, who may be present at the facility, shall have such clearance and qualifications X as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Lexipol Policy 216 – Staffing Plan X Each juvenile facility shall: 7316 Mendocino County JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to Lexipol Policy 216.3.1 – Staffing Plan carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of including safety check records, grievances, youth and staff, and meet established standards and disciplinary actions, incidents reports, shift regulations; X schedules and rosters. Also reviewed November 2021 and February 2022 staffing schedules for the juvenile hall. Review of these documents, as well as the policy and procedure manuals, revealed compliance with this regulation. b) ensure that no required services shall be denied Lexipol Policy 216.3.1 – Staffing Plan because of insufficient numbers of staff on duty At the time of inspection staffing consisted absent exigent circumstances; of: 1 - JH Division Manager 4 - Supervisors X 10 - Juvenile Corrections Officers (JCO) 3 – Vacant JCO staff 6 - Extra-help staff 1 - vacant Extra-help c) have a sufficient number of supervisory level staff to X Lexipol Policy 216.3.1(b) – Staffing Plan ensure adequate supervision of all staff members; d) have a clearly identified person on duty at all times Lexipol Policy 216.3.1(c) – Staffing Plan who is responsible for operations and activities and X In the absence of a supervisor a JCO is has completed the Juvenile Corrections Officer Core assigned as the Shift Supervisor. Course and PC 832 training; e) have at least one staff member present on each living Lexipol Policy 216.3.1(e) – Staffing Plan unit whenever there are youth in the living unit; X Staff is always present in occupied housing units. f) have sufficient food service personnel relative to the Meals are prepared by Mendocino County number and security of living units, including staff Sheriff’s Office. qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen X supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7316 Mendocino County JH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, Lexipol Policy 201.5 – Separation of Duties medical, dental, mental health, building Adequate support staff is present and youth maintenance, transportation, control room, facility X supervision staff are not distracted by security and other support staff for the efficient support duties. management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide Lexipol Policy 201.3 – Supervision of Youth continuous wide-awake supervision of youth, subject to temporary variations in staff assignments X to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Population at the time of the inspection was (A) during the hours that youth are awake, one wide- 12 youths, 12 males, and 0 females. awake youth supervision staff member on duty for X Lexipol Policy 201.3 – Supervision of each 10 youth in detention; Youths (B) during the hours that youth are confined to their Lexipol Policy 201.3 – Supervision of room for the purpose of sleeping, one wide-awake X Youths youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Lexipol Policy 201.3 – Supervision of members on duty at all times, regardless of the Youths number of youth in detention, unless an X arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty Lexipol Policy 201.3 – Supervision of who is the same gender as youth housed in the Youths X facility. Lexipol Policy 216.3.1 - Responsibilities (E) personnel with primary responsibility for other Lexipol Policy 201.3.1 – Other Staff duties such as administration, supervision of Positions X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- This facility is not a Special Purpose staff ratio) Juvenile Hall. The balance of this regulation X (A) during hours that youth are awake, one wide-awake has been deemed not applicable. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth X supervision staff member on duty for each 30 youth in detention; 7316 Mendocino County JH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the X number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) This facility is not a Camp. The balance of (A) during the hours that youth are awake, one wide- X this regulation has been deemed not awake youth supervision staff member on duty for applicable. each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the X number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the X function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, X farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF The elements of this regulation are covered ORIENTATION AND TRAINING in the CPO Locatelli letter dated 7/07/2021. (a) Prior to assuming any responsibilities each youth X Lexipol Policy 300 – Employee Orientation supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; Lexipol Policy 300.3.1 – Youth Supervision X Orientation 7316 Mendocino County JH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) scope of decisions they shall make; Lexipol Policy 300.3.1 – Youth Supervision X Orientation (3) the identity of their supervisor; Lexipol Policy 300.3.1 – Youth Supervision X Orientation (4) the identity of persons who are responsible to Lexipol Policy 300.3.1 – Youth Supervision X them; Orientation (5) persons to contact for decisions that are beyond Lexipol Policy 300.3 – New Employee X their responsibility; and Orientation (6) ethical responsibilities. Lexipol Policy 300.3 – New Employee X Orientation (b) Prior to assuming any responsibility for the All new full-time and extra-help employees supervision of youth, each youth supervision staff receives 40 hours of Introductory Training. X member shall receive a minimum of 40 hours of Lexipol Policy 300.3.1 – Youth Supervision facility-specific orientation, including: Orientation (1) individual and group supervision techniques; Lexipol Policy 300.3.1 – Youth Supervision X Orientation (2) regulations and policies relating to discipline and Lexipol Policy 300.3.1 – Youth Supervision rights of youth pursuant to law and the X Orientation provisions of this chapter; (3) basic health, sanitation and safety measures; Lexipol Policy 300.3.1 – Youth Supervision X Orientation (4) suicide prevention and response to suicide Lexipol Policy 300.3.1 – Youth Supervision X attempts Orientation (5) policies regarding use of force, de-escalation Lexipol Policy 300.3.1 – Youth Supervision techniques, chemical agents, mechanical and X Orientation physical restraints; (6) review of policies and procedures referencing Lexipol Policy 300.3.1 – Youth Supervision X trauma and trauma-informed approaches; Orientation (7) procedures to follow in the event of Lexipol Policy 300.3.1 – Youth Supervision X emergencies; Orientation (8) routine security measures, including facility Lexipol Policy 300.3.1 – Youth Supervision X perimeter and grounds; Orientation (9) crisis intervention and mental health referrals to Lexipol Policy 300.3.1 – Youth Supervision X mental health services; Orientation (10) documentation; and Lexipol Policy 300.3.1 – Youth Supervision X Orientation (11) fire/life safety training Lexipol Policy 300.3.1 – Youth Supervision X Orientation (c) Prior to assuming sole supervision of youth, each Lexipol Policy 302.4 – Minimum Training youth supervision staff member shall successfully Requirements. complete the requirements of the Juvenile X Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer Lexipol Policy 302.4 – Minimum Training youth supervision staff shall successfully complete Requirements X training pursuant to Section 830 et seq. of the Penal Code. 7316 Mendocino County JH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY On-site review indicates that all youth supervisory staff receive site-specific life Whenever there is a youth in a juvenile facility, there safety training during orientation. Also, all shall be at least one wide awake person on duty at all X full-time employees receive fire and safety times who meets the training standards established by the training in Juvenile CORE which they have Board for general fire and life safety which relate all completed. specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Lexipol Policy 103 – Detention Manual All facility administrators shall develop, publish, and implement a manual of written policies and procedures County of Mendocino Juvenile Detention that address, at a minimum, all regulations that are Facility Policy, Procedures and Operations applicable to the facility. Such a manual shall be made Manual was provided prior to the on-site available to all employees, reviewed by all employees, inspection. The manual was administratively X and shall be administratively reviewed at a minimum reviewed by David Barrett February 2022. every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Lexipol Policy 100.7 – Chain of Command communications and a description of job X classifications; (b) responsibility of the probation department, purpose Lexipol Policy 1007.2 – General Agency of programs, relationship to the juvenile court, the Responsibilities Juvenile Justice/Delinquency Prevention X Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Lexipol Policy 100.4 – Juvenile Hall Division Manager Responsibilities X Lexipol Policy 100.5 – Juvenile Correction Officer Responsibilities. (d) initial orientation and training program for Policy 300.3 – Employee Orientation X employees; (e) initial orientation, including safety and security Policy 306.3 – Heath Care Provider issues and anti-discrimination policies, for support Orientation staff, contract employees, school, mental/behavioral X Policy 310.4 – Personnel with Regular Youth health and medical staff, program providers and Contact volunteers; (f) maintenance of record-keeping, statistics and Policy 220 - Records X communication system to ensure: (1) efficient operation of the juvenile facility; X Policy 220 - Records (2) legal and proper care of youth; X Policy 220 - Records (3) maintenance of individual youth's records; X Policy 220 - Records (4) supply of information to the juvenile court and Policy 220 - Records X those authorized by the court or by the law; and, (5) release of information regarding youth. X Policy 220 - Records (g) ethical responsibilities; X Policy 300.3 New Employee Orientation 7316 Mendocino County JH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) trauma-informed approaches; Lexipol Policy 300.3.1 – Youth Supervision X Orientation (i) culturally responsive approaches; Lexipol Policy 300.3.1 – Youth Supervision X Orientation (j) gender responsive approaches; Lexipol Policy 300.3.1 – Youth Supervision X Orientation (k) a non-discrimination provision that provides that all Policy 607.5 – Youth Non-Discrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 512.3 – Weapons Storage Locker chemical agents related security devices, and X Policy 512.4 – Weapons and Control Device weapons and ammunition, where applicable; Inventory (m) establishment of procedures for collection of Medi- Policy 501.5.4 – Medi-Cal Eligibility and Cal eligibility information and enrollment of eligible X Enrollment youth; and, (n) establishment of a policy that prohibits all forms of Policy 305.3 – PREA Training sexual abuse, sexual assault and sexual harassment. Policy 305.4 – Specialized Medical Training The policy shall include an approach to preventing, detecting and responding to such conduct and any X retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Lexipol Policy 402 – Fire Safety The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with X the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Lexipol Policy 402.3 – Fire Suppression Pre- X manual of policy and procedures; Planning b) monthly fire and life safety inspections by facility Lexipol Policy 402.3 – Fire Suppression Pre- staff with two- year retention of the inspection Planning record; X Review of documentation provided revealed compliance with this regulation. c) fire prevention inspections as required by Health Inspection dated May 12, 2021 X and Safety Code Section 13146.1(a) and (b); d) an evacuation plan; Lexipol Policy 402.3(d) – Fire Suppression X Pre-Planning 7316 Mendocino County JH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; Lexipol Policy 402.3(e) – Fire Suppression Pre-Planning X Review of documentation provided revealed compliance with this regulation. f) a written plan for the emergency housing of youth in Lexipol Policy 402.3(f) – Fire Suppression X the case of fire; and, Pre-Planning g) development of a fire suppression pre-plan in Lexipol Policy 402.3(a) – Fire Suppression X cooperation with the local fire department. Pre-Planning 1326 SECURITY REVIEW Key Control and Security Review Each facility administrator shall develop policies and Security review completed by Division procedures to annually review, evaluate, and document Manager David Barrett on September 27, X security of the facility. The review and evaluation shall 2021. include internal and external security, including, but not limited to, key control, equipment, and staff training. Lexipol Policy 102.5 (f) – Management Review Process. 1327 EMERGENCY PROCEDURES Policy 400 – Facility Emergencies. The facility administrator shall develop facility-specific X policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; X Policy 400.3 – Procedures (b) civil disturbance, active shooter and terrorist attack; X Policy 400.3 – Procedures (c) fire and natural disasters; X Policy 400.3 – Procedures (d) periodic testing of emergency equipment; X Policy 400.3 – Procedures (e) emergency evacuation of the facility; and X Policy 400.3 – Procedures (f) a program to provide all youth supervision staff Lexipol Policy 400.13 Review of Emergency with an annual review of emergency procedures. Procedures Lexipol Policy 400.14 Training X Memo dated February 11, 2022 verified all staff annual review of the emergency procedures. 1328 SAFETY CHECKS Lexipol Policy 506.3 – Youth Safety Checks The facility administrator shall develop and implement Reviewed the Juvenile Hall safety checks for policy and procedures that provide for direct visual the months of November 2021, January, and observation of youth at a minimum of every 15 minutes, February 2022. Review of documentation at random or varied intervals during hours when youth revealed compliance with this regulation. are asleep or when youth are in their rooms, confined in Review also revealed staff are completing X holding cells or confined to their bed in a dormitory. safety checks at random and varied intervals Supervision is not replaced, but may be supplemented during the hours when youth are confined to by, an audio/visual electronic surveillance system their rooms. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 7316 Mendocino County JH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Lexipol Policy 707 – Suicide Prevention and The facility administrator, in collaboration with the Intervention healthcare and behavioral/mental health administrators, shall plan and implement written policies and Reviewed five (5) youth suicide packets. procedures which delineate a Suicide Prevention Plan. X Review of documentation revealed The plan shall consider the needs of youth experiencing compliance with this regulation. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Policy 300.3.1 – Youth Supervision Section 1322, Youth Supervision Staff X Orientation Orientation, and Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Lexipol Policy 501.5 – Admissions Process Precautionary Protocols X Lexipol Policy 701.4 – Initial Screening (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform Lexipol Policy 306.5 – Training for all intake processes shall be trained in Members who have contact with Youth. X screening youth for risk of suicide. Policy 701.4 – Initial Screening (3) All youth who have been identified during Policy 701.4 – Initial Screening the intake screening process to be at risk of X suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed Policy 701.4 – Initial Screening to ensure the youth’s safety pending the X Policy 707.3 – Member Responsibility behavioral/mental health assessment. (c) Referral process to behavioral/mental health X Policy 704.4 – Referrals and Request staff for assessment and/or services. (d) Procedures for monitoring of youth identified X Policy 707.4 – 707.5 Suicide Prevention Plan at risk for suicide. (e) Safety Interventions Lexipol Policy 707 – Suicide Prevention (1) Procedures to address intervention Plan protocols for youth identified at risk for X suicide which may include, but are not limited to: A. Housing consideration X Policy 707.4 – Suicide Prevention Plan B. Treatment strategies including Policy 707.4 – Suicide Prevention Plan X trauma-informed approaches (2) Procedures to instruct youth supervision Policy 707.5 – Precautionary Steps staff how to respond to youth who exhibit X suicidal behaviors. (f) Communication Policy 701.4 – Initial Screening (1) The intake process shall include communication with the arresting officer X and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. 7316 Mendocino County JH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures for clear and current Policy 701.4 – Initial Screening information sharing about youth at risk for X suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Policy 707.9 Debriefing Suicides or Attempts X (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 707.9 Debriefing X staff. (3) Process for a debriefing event with affected Policy 707.9 Debriefing X youth. (h) Documentation Policy 707.7 Documentation (1) Documentation processes shall be X developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Policy 707.4 Suicide Prevention Plan the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety X of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Lexipol Policy 101.5 – State Reporting Requirements. Each facility shall submit to the Board a letter of X notification on each legal action, pertaining to conditions No legal actions to report this inspection of confinement, filed against persons or legal entities cycle. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR X INJURY OF A YOUTH WHILE Lexipol Policy 520 – Reporting In-Custody DETAINED Deaths (1) Death of a Youth. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and X procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Policy 520.5 In-Custody Death Initial facility administrator, shall develop written policies Review and procedures to assure there is a medical and operational review of every in-custody death of a X youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 7316 Mendocino County JH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) The administrator of the facility shall provide to the Policy 520.3 – Mandatory Reporting Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A X copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Lexipol Policy 520.5 – In-Custody Death the administrator, the Board may within 30 calendar Review days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the X provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 806.6 – Notification of Illness or (a) The facility administrator, in cooperation with the Injury health administrator, shall develop written policies and procedures for the notification to necessary X parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Lexipol 500.3 Population Management Reports Each juvenile facility shall submit required population X and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Policy 1101.3 – Responsibilities (Crowding) When the number of youth detained in a living unit of a Facility has not been crowded during this juvenile facility exceeds its rated capacity for more than X inspection cycle. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy 500 – Youth Reception The facility administrator shall develop and implement written policies and procedures for admittance of youth Reviewed ten (10) youth Booking/Intake that emphasize respectful and humane engagement with forms. Review of documentation revealed youth, and reflect that the admission process may be compliance with this regulation. X traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Policy 501.8 – Telephone Calls (1) Access to two free phone calls within one hour X of admittance in accordance with the provisions of Welfare and Institution Code Section 627; 7316 Mendocino County JH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Offer of a shower; Policy 501.9 – Showering and Clothing Exchange X All youth Intake shower are documented in the Intake unit logbook. (3) Documented secure storage of personal Policy 501.7 – Youth Property Control X belongings; (4) Offer of food upon arrival; Policy 501.5.5 – Food Upon Arrival X All youth are offered food upon intake and is documented in the Intake unit logbook. (5) Screening for physical and behavioral health Policy 701.4 – Initial Screening X and safety issues, intellectual or developmental disabilities; (6) Screening for physical and developmental Policy 701.6 – Health Evaluation X disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Policy 702.7 Mental Health Care Developmentally Disabled for youth that are X suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. X Policy 502.8 PREA Considerations (b) juvenile hall administrators shall establish written Policy 501.3 – Pre-Admission Screening criteria for detention that considers the least X Policy 502.5 Housing Assignments restrictive environment. (c) juvenile camps and post-dispositional programs in Policy 501.5.3 – Estimated Length of Stay juvenile halls shall develop policies and procedures that advise the youth of the estimated length of X stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Policy 501.5.3 – Estimated Length of Stay that advise any committed youth of the estimated X length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL Policy 701.4 – Initial Screening ABUSE The facility administrator shall develop and implement We reviewed ten (10) Initial Screening forms written policies and procedures to reduce the risk of which is completed on each youth during the X sexual abuse by or upon youth. The policy shall require intake process. Review of documentation facility staff to assess each youth within 72 hours of provided, and policy and procedure manuals admission based on the following information: revealed compliance with this regulation. (a) Prior sexual victimization or abusiveness; X 502.3 Classification Plan (b) Gender nonconforming appearance or manner; 502.3 Classification Plan or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the X youth may, therefore, be vulnerable to sexual abuse; 7316 Mendocino County JH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Current charges and offense history; X 502.3 Classification Plan (d) Age; X 502.3 Classification Plan (e) Level of emotional and cognitive development; X 502.3 Classification Plan (f) Physical size and stature; X 502.3 Classification Plan (g) Mental illness or mental disabilities; X 502.3 Classification Plan (h) Intellectual or developmental disabilities; X 502.3 Classification Plan (i) Physical disabilities; X 502.3 Classification Plan (j) The youth’s perception of vulnerability; and, X 502.3 Classification Plan (k) Any other specific information about the Policy 701.4 – Initial Screening individual youth that may indicate heightened X needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 701.4 – Initial Screening conversations with the youth during the admittance process, medical and behavioral health screenings; X during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 701.4 – Initial Screening controls on the dissemination of information within the facility relative to responses received pursuant to this X assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Lexipol Policy 518 – Release The facility administrator shall develop and implement X Reviewed ten (10) youth Release forms from written policies and procedures for release of youth each facility. Review of documentation from custody which provide for: revealed compliance with this regulation. (a) verification of identity/release papers; X 518.3(a) – Release Procedures (b) return of personal clothing and valuables; X 518.3(d) – Release Procedures (c) notification to the youth's parents or guardian; X 518.3(1) – Release Procedures (d) notification to the facility health care provider in 518.3(m) – Release Procedures accordance with Sections 1408 and 1437 of these X regulations, for coordination with outside agencies; and, (e) notification of school staff; X 518.3(n) – Release Procedures (f) notification of facility mental health personnel. X 518.3(m) – Release Procedures The facility administrator shall develop and implement 518.1 – Post Disposition Youth policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry X services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Policy 518.4 Furlough Releases written policies and procedures for the furlough of X youth from custody. 7316 Mendocino County JH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION Lexipol Policy 502 – Youth Classification The facility administrator shall develop and implement We reviewed ten (10) youth classification written policies and procedures on classification of X packages from each facility. Review of youth for the purpose of determining housing placement documentation provided, and policy and in the facility. procedure manuals revealed compliance with this regulation. Such procedures shall: (a) provide for the safety of the youth, other youth, Lexipol Policy 502.5 – Housing facility staff, and the public by placing youth in the Assignments appropriate, least restrictive housing and program X settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Lexipol Policy – 502 Youth Classification X the facility; (c) provide that a youth shall be classified upon Lexipol Policy 502.5 Housing Assignment admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, X legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Lexipol Policy 502.3 – Classification Plan including provisions that consider the level of X supervision and the youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth Lexipol Policy 502.3 – Classification Plan from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, X gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Lexipol Policy 502.8 - PREA bisexual, transgender, questioning or intersex Considerations X identification or status as an indicator of likelihood of being sexually abusive. 7316 Mendocino County JH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Lexipol Policy 807.6.1 Transgender and Intersex Youth The facility administrator shall develop written policies X and procedures ensuring respectful and equitable Reviewed facility Youth Preference form. treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Lexipol Policy 501.5 – Admission Process identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the X use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Lexipol Policy 807.6.1 Transgender and themselves in a manner consistent with their gender Intersex Youth X identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Lexipol Policy 502.8 PREA Considerations that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons X for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Lexipol Policy 702.7 – Mental Health Care and intersex youth have access to medical and X behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Lexipol Policy 807.11 – Youth Showers necessary security considerations and physical plant, facility staff shall make every effort to ensure X the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Lexipol Policy 515.5 – Transgender youth for the purpose of determining the youth’s Searches X anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7316 Mendocino County JH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION Lexipol Policy - 503 Youth Orientation The facility administrator shall develop and implement Reviewed ten (10) youth Orientation forms. written policies and procedures to orient a youth prior Review of documentation revealed to placement in a living area. Both written and verbal compliance with this regulation. information shall be provided and supplemented with X Each youth are provided a Youth Orientation video orientation if feasible. Provision shall be made to Handbook during the booking process. provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and X Lexipol Policy 503(a) - Initial Orientation disciplinary procedures; (b) facility’s system of positive behavior interventions Lexipol Policy 503(b) - Initial Orientation and supports, including behavior expectations, incentives that youth will receive for complying X with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Lexipol Policy 503(n) - Initial Orientation facility’s policy prohibiting sexual abuse and sexual X harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; X Lexipol Policy 503(v) - Initial Orientation (e) the existence of the grievance procedure, the steps Lexipol Policy 503(e) - Initial Orientation that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the X name of the person or position designated to resolve the issue; (f) access to legal services and information on the court Lexipol Policy 503(i) - Initial Orientation X process; (g) access to routine and emergency health and mental Lexipol Policy 503(f) - Initial Orientation X health care; (h) access to education, religious services, and Lexipol Policy 503(j) - Initial Orientation X recreational activities; (i) housing assignments; X Lexipol Policy 503(h) - Initial Orientation (j) opportunity for personal hygiene and daily showers Lexipol Policy 503(d) Initial Orientation X including the availability of personal care items (k) rules and access to correspondence, visits and Lexipol Policy 503(c) - Initial Orientation X telephone use; (l) availability of reading materials, programming, and Lexipol Policy 503(k) - Initial Orientation X other activities; (m) facility policies on the use of force, use of restraints, Lexipol Policy 503(m) - Initial Orientation X chemical agents and room confinement; (n) immigration legal services; X Lexipol Policy 503(p) - Initial Orientation (o) emergencies including evacuation procedures; X Lexipol Policy 503(r) - Initial Orientation (p) non-discrimination policy and the right to be free Lexipol Policy 503(u) - Initial Orientation from physical, verbal or sexual abuse and X harassment by other youth and staff; 7316 Mendocino County JH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (q) availability of services and programs in a language Lexipol Policy 503(g) - Initial Orientation X other than English if appropriate; (r) the process for requesting different housing, Lexipol Policy 503(x) Initial Orientation X education, programming and work assignments; (s) a process for which parents/guardians receive Lexipol Policy 503(y) Initial Orientation information regarding the youth’s stay in the facility that at a minimum includes answers to X frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Lexipol Policy 503 Initial Orientation (z) Title 15 Minimum Standards for Juvenile Facilities. X Title 15 standards booklet is located on the living unit. 1354 SEPARATION The facility administrator shall develop and implement X written policies and procedures that address: (a) separation of youth for reasons that include, but are Lexipol Policy 502.5 – Housing not be limited to, medical and mental health Assignments X conditions, assaultive behavior, disciplinary 502.8.1 – Separating Youth from General consequences and protective custody. Population (b) consideration of positive youth development and Lexipol 502.5.2 – Additional Separation X trauma-informed care. Requirements (c) separated youth shall not be denied normal Lexipol 502.5.2 – Additional Separation privileges available at the facility, except when X Requirements necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Lexipol Policy 502.5.2- Additional X Title 15 Section 1390 shall apply. Separation Requirements (e) when separation results in room confinement, the Lexipol Policy 601.4 – Separation from separation shall occur in accordance with Welfare Other Youth X and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Lexipol Policy 502.5.2 – Additional of separated youth to determine if separation X Separation Requirements remains necessary. 7316 Mendocino County JH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Lexipol Policy 601 - Room Confinement (a) The facility administrator shall develop and We reviewed a total of ten (10) Temporary implement written policies and procedures Room Confinement (TRC) forms from the addressing the confinement of youth in their room juvenile hall. Review of policy and that are consistent with Welfare and Institutions procedure manual and documentation Code Section 208.3. The placement of a youth in provided revealed compliance with this room confinement shall be accomplished in X regulation. During our inspection debriefing accordance with the following guidelines: we discussed ensuring that staff understand that room confinement shall only be used after all other options have been exhausted. We also discussed only using room confinement for youth that poses an immediate threat to the safety and security of the facility. (1) Room confinement shall not be used before Lexipol Policy 601.4(a) - Separation from other, less restrictive, options have been other Youths attempted and exhausted, unless attempting X those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Lexipol Policy 601.4(b) - Separation from purposes of punishment, coercion, other Youths convenience, or retaliation by staff. In reviewing the Youth handbook and youth interviews it was discovered youth could be placed on “Meals in room” for violating rules during mealtimes. During our debriefing we discussed “Meals in room” X could be considered a violation of this regulation when the violated rule doesn’t compromise the safety and security of the facility. Following our inspection Probation Manager Barrett confirmed “Meals in room” has been removed from the youth handbook and the practice has been terminated effective immediately. (3) Room confinement shall not be used to the Lexipol Policy 601.4(c) - Separation from extent that it compromises the mental and X other Youths physical health of the youth. (b) A youth may be held up to four hours in room Lexipol Policy 601.6.5(a) - Room confinement. After the youth has been held in room Confinement confinement for a period of four hours, staff shall do one or more of the following: During our debriefing we discussed ensuring X youth placed on room confinement be returned to normal programming once there is no threat to the safety and security of the facility. 7316 Mendocino County JH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Return the youth to general population. Lexipol Policy 601.4.5(a)(1) - Room X Confinement (2) Consult with mental health or medical staff. Lexipol Policy 601.4.5(a)(2) - Room X Confinement (3) Develop an individualized plan that includes Lexipol Policy 601.4.5(a)(3) - Room the goals and objectives to be met in order to X Confinement reintegrate the youth to general population. (4) If room confinement must be extended beyond Lexipol Policy 601.4.5(b) - Room X four hours, staff shall do each of the following: Confinement (b) (A) Document the reasons for room Lexipol Policy 601.4.5(b)(1) Room confinement and the basis for the Confinement extension, the date and time the youth was X first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Lexipol Policy 601.4.5(b)(2) - Room includes the goals and objectives to be met Confinement X in order to integrate the youth to general population. (C) Obtain documented authorization by the Lexipol Policy 601.4.5(b)(3) Room facility superintendent or his or her X Confinement designee every four hours thereafter. (5) This section is not intended to limit the use of Lexipol Policy 601.1 - Room Confinement single-person rooms or cells for the housing of X youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Lexipol Policy 601.2 – Room Confinement X in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Lexipol Policy 601.2 – Room Confinement conflict with any law providing greater or X additional protections to youth. (8) This section does not apply during an Lexipol Policy 601.4 – Separation from extraordinary emergency circumstance that Other Youth requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an X imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7316 Mendocino County JH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (9) This section does not apply when a youth is Lexipol Policy 601.4 – Separation from placed in a locked cell or sleeping room to treat Other Youth. and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth X is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Lexipol Policy 504.3.1 – Institutional Plan. PLAN Reviewed ten (10) Youth Institutional X The facility administrator shall develop and implement Assessment and Case Plan. Review of written policies and procedures for assessment and case documentation revealed compliance with this planning. regulation. (a) Assessment: Lexipol Policy 504.3 - Assessments The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and X strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Lexipol Policy 504.3.1 – Institutional Plan (1) A case plan shall be developed for each youth X held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Lexipol Policy 504.3.1 – Institutional Plan X limited to, written documentation that provides: (A) objectives and time frame for the resolution Lexipol Policy 504.3.1 – Institutional Plan X of problems identified in the assessment; (B) a plan for meeting the objectives that Lexipol Policy 504.3.1 – Institutional Plan includes a description of program resources X needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Lexipol Policy – 504.3.1 – Institutional Plan X the objectives, including periodic review and discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Lexipol Policy 504.3.1 – Institutional Plan subject to existing resources, shall be developed X for post dispositional youth in accordance with Section 1351; and, 7316 Mendocino County JH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) in as much as possible and if appropriate, the Lexipol Policy 504.3.1 – Institutional Plan plan, including the transition plan, shall be X developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Lexipol Policy 704 – Counseling Services SERVICES Reviewed ten (10) youth Counseling and The facility administrator shall develop and implement X Casework packets. Review of documentation written policies and procedures ensuring the availability provided revealed compliance with this of appropriate counseling and casework services for all regulation. youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns Lexipol Policy 704.3(a)(1) – Division X that may arise; Manager Responsibilities (b) youth will receive assistance in requesting contact Lexipol Policy 504.3 - Assessments with parents, other supportive adults, attorney, X clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources Lexipol Policy 704.3 – Division Manager X to meet the youth’s needs. Responsibilities 1357 USE OF FORCE Lexipol Policy – 513 – Use of Force The facility administrator, in cooperation with the We reviewed a total of ten (10) hands-on use responsible physician, shall develop and implement of force reports from Juvenile Hall. Review written policies and procedures for the use of force, of policy and procedure and documentation X which may include chemical agents. Force shall never revealed compliance with this regulation. be applied as punishment, discipline, retaliation or treatment. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed Lexipol Policy 513.3.4 – Limitations reasonable and necessary, as defined in Section X Lexipol Policy 514.3 – General 1302 to ensure the safety and security of youth, Requirements staff, others and the facility. (2) outline the force options available to staff Lexipol Policy 513.3.1 – Factors Used for including both physical and non-physical X Determining the Reasonableness of Force. options and define when those force options are appropriate. (3) describe force options or techniques that are Lexipol Policy 513.3.3 – Restrictions on the X expressly prohibited by the facility. use of choke hold (4) describe the requirements of staff to report any Lexipol Policy 513.3.2 – Duty to Intercede X inappropriate use of force, and to take affirmative action to immediately stop it. 7316 Mendocino County JH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that Lexipol Policy 513.6 – Reporting the Use of includes time period and procedure for Force documenting and reporting the use of force, During our debriefing we provide technical including reporting requirements of assistance regarding ensuring staff document management and line staff and procedures for and detail all efforts to deescalate youth prior reviewing and tracking use of force incidents by X to going hands-on or deployment of OC supervisory and or management staff, which spray. include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system X Lexipol Policy 513.8 – Use of Force Review for investigating unreasonable use of force. (7) define the role, notification, and follow-up Lexipol Policy 513.6 – Reporting the Use of procedures required after use of force incidents Force for medical, mental health staff and parents or In reviewing the use of force documentation, legal guardians. it was discovered parents were not X consistently notified following use of force incidents. To maintain compliance with this regulation Probation Manager Barrett revised the use of force Incident Report (IR) form to include notification to parents. (8) describe the limitations of use of force on Lexipol Policy 514.9 – Pregnant Youth pregnant youth in accordance with Penal Code X Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Lexipol Policy 513.4 – Use of Chemical option shall include policies and procedures that: Weapons X It should be noted OC spray has not been used this inspection cycle. (1) identify who is approved to carry and/or utilize Lexipol Policy – 513.4 – Use of Chemical chemical agents in the facility and the type, size X Weapons and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Lexipol Policy 513.4.1 - Limitations there is an imminent threat to the youth’s safety X or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Lexipol Policy 513.4 – Use of Chemical timelines for decontamination from chemical Weapons agents. This shall include that youth who have X been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. 7316 Mendocino County JH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up Lexipol Policy 513.6.1 – Required procedures required after use of force incidents X Notifications involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident Lexipol Policy 513.6 – Reporting the Use of of use of chemical agents, including the reasons Force for which it was used, efforts to de-escalate X prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Lexipol Policy 513.9 – Training which require that agencies provide initial and X regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health Lexipol Policy 513.9 – Training X conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of X Lexipol Policy 513.9 – Training application. (3) signs or symptoms that should result in Lexipol Policy 513.9 – Training X immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of X Lexipol Policy 513.9 – Training Use of Force. (5) physical training force options that may require X Lexipol Policy 513.9 – Training the use of perishable skills. (6) timelines the facility uses to define regular X Lexipol Policy 513.9 – Training training. 1358 USE OF PHYSICAL RESTRAINTS Lexipol Policy 514 – Restraints The facility administrator, in cooperation with the Reviewed ten (10) Mechanical Restraint responsible physician and mental health director, shall reports from the Juvenile Hall. Review of develop and implement written policies and procedures X documentation provided, and policy and procedure manuals revealed compliance with for the use of restraint devices. Restraint devices this regulation. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Lexipol Policy 514.3 – General who present an immediate danger to themselves or Requirements others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause X self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7316 Mendocino County JH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or Lexipol Policy 514.3 – General discipline, or as a substitute for treatment. The use of Requirements restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through X affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Lexipol Policy 514.5 – Transportation handcuffs, shackles or other restraint devices when used Restraints. to restrain youth for movement or transportation within X the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Lexipol Policy 514.3 – General of the facility manager or designee. The facility manager Requirements may delegate authority to place a youth in restraints to a X Lexipol Policy 514.7 – Documentation physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Lexipol Policy 514.6 – Substantially retention shall be secured as soon as possible, but no later Restrictive restraints X than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Lexipol Policy 514.3 – General possible, but in no case longer than four hours from the X Requirements time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Lexipol Policy 514.7 – Documentation to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. X Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and X procedures shall address: (a) documentation of the circumstances leading to an X Lexipol Policy 514.7 – Documentation application of restraints. (b) known medical conditions that would Lexipol Policy 514.10 - Training X contraindicate certain restraint devices and/or techniques. (c) acceptable restraint devices. X Lexipol Policy 514.10 - Training (d) signs or symptoms which should result in X Lexipol Policy 514.10 - Training immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation X Lexipol Policy 514.10 - Training equipment. 7316 Mendocino County JH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) protective housing of restrained youth. While in Lexipol Policy 514.3 – General restraint devices, all youth shall be housed alone or Requirements. X in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Lexipol Policy 514.3 – General X Requirements (h) exercising of extremities. Lexipol Policy 514.3 – General X Requirement. 1358.5 USE OF RESTRAINT DEVICES FOR Lexipol Policy 514.4 – Specific Duties of the MOVEMENT AND TRANSPORTATION WITHIN Facility Manager THE FACILITY. The Facility Administrator, in cooperation with the X responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Lexipol Policy 514.3 (a)(b)– General X approved to utilize restraint devices and the Requirements required training. (b) the circumstances leading to the application of Lexipol Policy 514.3 (c)– General X restraints must be documented. Requirements (c) an individual assessment of the need to apply Lexipol Policy 514.4 – Specific Duties of the restraints for movement or transportation that Facility Manager includes consideration of less restrictive X alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Lexipol Policy 514.3(g) – General with a clearly defined expectation that restraint X Requirements devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Lexipol Policy 514. 9 – Pregnant Youth X accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 7316 Mendocino County JH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES Although the facility has a Safety room it is not being used as a safety room. The safety (a) The facility administrator, and where applicable, in room is currently being used as a stress relief cooperation with the responsible physician, shall room for youth. When youth are present in develop and implement written policies and the safety room, they are under constant procedures governing the use of safety rooms, as supervision by youth supervision staff. It described in Title 24, Part 2, Section 1230.1.13. The should be noted the safety room door is room shall be used to hold only those youth who X never closed or locked when a youth is present an immediate danger to themselves or present. others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of X necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or X designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and X any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the X facility manager, or designee, every four hours; (5) provide for immediate medical assessment, X where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less X restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be X accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and X exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of X punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it X compromises the mental and physical health of the youth. 7316 Mendocino County JH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety X room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. X (2) consult with mental health or medical staff, X (3) develop an individualized plan that includes the X goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements X of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Lexipol Policy 515- Searches The facility administrator shall develop and implement Review of documentation revealed X written policies and procedures governing the search of compliance with this regulation. youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and Lexipol Policy 515.2 Search Policy X security of the facility, public, visitors, youth, and staff. (b) Searches shall be conducted in a manner that Lexipol Policy 515.1 – Purpose and Scope preserves the privacy and dignity of the person X Lexipol Policy 515.2 – Policy being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Lexipol Policy 515.4.1 – Strip Searches and X searches shall comply with Penal Code Section Modified Strip Searches 4030. (d) Physical body cavity searches shall only be Lexipol Policy – 515.4.2(b) – Physical Body X conducted by a medical professional. Cavity Search (e) Any youth held after a detention hearing shall only Lexipol Policy 515.4.1 – Strip Searches and be strip searched with prior approval of a supervisor Modified Strip Searches when there is reasonable suspicion based on X specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Lexipol Policy 515.5 – Transgender X comply with Section 1352.5. Searches. (g) Cross-gender pat-down searches and strip searches Lexipol Policy 515.3 – Pat Down Searches are prohibited except in exigent circumstances or X Lexipol Policy 514.4.1 – Strip Searches and when conducted by a medical professional. Such Modified Strip Searches, searches must be justified and documented in writing. 7316 Mendocino County JH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE Lexipol Policy 608.3 – Access to Grievance System The facility administrator shall develop and implement written policies and procedures whereby any youth may Reviewed all grievances submitted during appeal and have resolved grievances relating to any this inspection cycle. Review revealed condition of confinement, including but not limited to grievances are completed and process within health care services, classification decisions, program X the guidelines of this regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Lexipol Policy – 608.3 – Access to the X grievance, which includes provisions for the youth Grievance System to have free access to the form; (b) the youth shall have the option to confidentially file Lexipol Policy – 608.4 – Youth Grievance X the grievance or to deliver the form to any youth Procedures supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Lexipol Policy 608.4 – Youth Grievance X staff level; Procedures (d) provision for a prompt review and initial response Lexipol Policy 608.4.2 – Timely Resolution to grievances within three (3) business days, X of Grievances grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain Lexipol Policy 608.4.4 – State Requirements his/her version of the grievance to a person not X directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by X Lexipol Policy 608.4.4 – State Requirements the facility administrator to assist the youth. (e) provision for a written response to the grievance Lexipol Policy 608.4.2 – Timely Resolution X which includes the reasons for the decisions; of Grievances. (f) a system which provides that any appeal of a Lexipol Policy – 608.4.3 – Appeals to grievance shall be heard by a person not directly X Grievance Findings involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Lexipol Policy 608.4.2 – Timely Resolution (10) business days unless circumstances dictate a X of Grievances longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Lexipol Policy 608.6 – Additional Provisions X external methods to report sexual abuse and sexual for Grievances Related to Sexual Abuse harassment. Whether or not associated with a grievance, concerns of Lexipol Policy 608.4.4 – State parents, guardians, staff or other parties shall be X Requirements. addressed and documented in accordance with written policies and procedures within a specified timeframe. 7316 Mendocino County JH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1362 REPORTING OF INCIDENTS Lexipol Policy 208.3 – Report Preparation A written report of all incidents which result in physical We reviewed ten (10) juvenile hall incident harm, use of force, serious threat of physical harm, or reports. Review of documentation provided death of an employee, youth or other person(s) shall be X revealed compliance with this regulation. maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Lexipol Policy 519.5 – Use of Force to COLLECT DNA SPECIMENS, SAMPLES, obtain samples IMPRESSIONS Use of force to gather specimens is (a) Pursuant to Penal Code Section 298.1 authorized prohibited. law enforcement, custodial, or corrections personnel including peace officers, may employ X reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Lexipol Policy – 519.5 – Use of Force to reasonable force” shall be defined as the force that Obtain Samples an objective, trained and competent correctional X employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Lexipol Policy 519.5 – Use of Force to efforts to secure voluntary compliance. Efforts to Obtain Samples secure voluntary compliance shall be documented X and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Lexipol Policy 519.5 – Use of Force to authorization of the supervising officer on duty. Obtain Samples The authorization shall include information that X reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Lexipol Policy 519.5.1 – Video Recording extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the X agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7316 Mendocino County JH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Lexipol Policy 1003 – Youth Educational Services (a) School Programs Review of juvenile hall school policy and The County Board of Education shall provide for the procedure and interviews with teachers administration and operation of juvenile court Diana Blundell and Juan Orozco revealed schools in conjunction with the Chief Probation compliance with this regulation. Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology X practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements The school annual review was completed on May 20, 2021 by Tawny Fernandez MCOE The facility school program shall comply with the Principal and Ukiah Unified School State Education Code and County Board of District’s Dean of Students Jason Iverson. Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the X Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7316 Mendocino County JH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education Lexipol Policy 1003.3 – Education Program program shall be free from discriminatory action. Goals X Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Lexipol Policy 1003.4 – Division Manager X Education Code and include, but not be limited to, Responsibilities courses required for high school graduation. (2) Information and preparation for the High School Lexipol Policy 1003.5 – Course of Study Equivalency Test as approved by the California X Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education X Lexipol Policy 1003.5 – Course of Study and vocational opportunities. (4) Administration of the High School Equivalency Tests Lexipol Policy 1003.5 – Course of Study X as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Lexipol Policy 1003.5 – Course of Study X who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with Lexipol Policy 1003.5 – Course of Study State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that X operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of Lexipol Policy 1003.3 – Education Program classification, housing, security status, disciplinary Goals. or separation status, including room confinement, except when providing education poses an X immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Lexipol Policy 1003.6 – School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the X school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Lexipol Policy 1003.6 – School Discipline X decisions made by probation staff that may affect the educational programming of students. 7316 Mendocino County JH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Education Lexipol Policy 1003.6 – School Discipline Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set X forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Lexipol Policy 1003.4(g) – Division education staff will develop policies and procedures X Manager Responsibilities that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Lexipol Policy 1003.4(A)(1) – Division Manager Responsibilities (1) State and federal laws and regulations shall be observed for all individuals with disabilities or X suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Lexipol Policy 1003.4(m) – Division afforded an educational program that addresses their Manager Responsibilities X language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Lexipol Policy 1003.4(c) – Division Manager Responsibilities X (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; Lexipol Policy 1003.4(c) (1)– Division X Manager Responsibilities (B) Home Language Survey and the results of the State Lexipol Policy 1003.4(c) (1)– Division X Test used for English language proficiency; Manager Responsibilities (C) Needs and services of special populations as defined Lexipol Policy 1003.4(c) (1)– Division X by the State Education Code, including but not Manager Responsibilities limited to, students with special needs. (D) Discipline problems. Lexipol Policy 1003.4(c) (1)– Division X Manager Responsibilities (2) Youth will be immediately enrolled in school. Lexipol Policy 1003.4.1 – Education Educational staff shall conduct an assessment to Program Enrollment Process X determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Lexipol Policy 1003.4.1 – Education X education plan shall be developed for each youth Program Enrollment Process within five school days. 7316 Mendocino County JH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with Lexipol Policy 1003.4.1 – Education the State Education Code and request the youth's Program Enrollment Process records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment X scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Lexipol Policy 1003.4(i) – Division Manager Responsibilities (1) The complete facility educational record of the youth X shall be forwarded to the next educational placement Lexipol Policy 1003.4.1 – Education in accordance with the State Education Code. Program Enrollment Process (2) The County Superintendent of Schools shall provide Lexipol Policy 1003.4.(n) – Division appropriate credit (full or partial) for course work X Manager Responsibilities completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Lexipol Policy 1003.4(o) – Division Manager Responsibilities (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies X and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Lexipol Policy 1003.4(p) – Division Manager Responsibilities (1) The school and facility administrator should, whenever possible, collaborate with local post- X secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND This is document in the Youth’s Folder EXERCISE. Lexipol Policy 1002 – Programs, Recreation The facility administrator shall develop and implement and Exercise. written policies and procedures for programs, recreation, and exercise for all youth. The intent is to Review programs, exercise, and recreation minimize the amount of time youth are in their rooms X documentation for the months of November or their bed area. 2021, January, and February 2022. Reviewed documentation revealed compliance with this regulation. During our debriefing we discussed ensuring daily program schedules are always posted in each living unit. 7316 Mendocino County JH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Juvenile facilities shall provide the opportunity for Lexipol Policy 1002.3 – Responsibilities programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each X Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Lexipol Policy 1002.3 – Responsibilities exercise may be suspended only upon a written finding X by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall X Lexipol Policy 1002.3 – Responsibilities be posted in the living units. There will be a written annual review of the programs, Lexipol Policy 1000.3(j) – Juvenile Hall recreation, and exercise by the responsible agency to Division Manager Responsibilities ensure content offered is current, consistent, and Annual program review completed by David relevant to the population. Barrett, Division Manager on July 07, 2021 (a) Programs. All youth shall be provided with the Lexipol Policy 1002 – Programs, Recreation opportunity for at least one hour of daily and Exercise programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual X needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7316 Mendocino County JH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; Lexipol Policy 1002.6 – Access to Programs (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; X (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Lexipol Policy 1002.5 – Access to opportunity for at least one hour of daily access to Recreation unscheduled activities such as leisure reading, letter X writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Lexipol Policy 1002.4 – Access to Exercise X opportunity for at least one hour of large muscle activity each day. The administrator/manager may suspend, for a period not Lexipol Policy 1002.7 – Security and to exceed 24 hours, access to recreation and programs. X Supervision The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Lexipol Policy 1005 – Religious Programs The facility administrator shall provide access to Review of daily schedule revealed youth can religious services and/or religious counseling at least participate in alternative programming once each week. Attendance shall be voluntary. A youth X during the scheduled religious program time. shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Lexipol Policy 1005.4.1 – Additional X Practices (b) availability of clergy; and, Lexipol Policy 1005.10 – Faith and Morals X Based Counseling (c) availability of religious diets. Lexipol Policy 1005.6 – Diets and Meal X Service 7316 Mendocino County JH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth X shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Lexipol Policy 1006 – Youth Visitation The facility administrator shall develop and implement Review of the facility visitation logs, and written policies and procedures for visiting, that include interviews with youth and staff revealed provisions for special visits. Youth shall be allowed to compliance with this regulation. receive visits by parents, guardians or persons standing X in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Lexipol Policy 1006.6 – Denial or the limitations necessary to maintain order and security. termination of Visiting Privileges Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, X whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Lexipol Policy 1006.3.2 – Visitation hours per week. Visits may be supervised, but X Requirements conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Lexipol Policy 1006.8 – Special Visits minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. X Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Lexipol Policy 1006.3.2 – Visitation X alternative, but not as a replacement, to in-person Requirements visiting. 1375 CORRESPONDENCE Lexipol Policy 1001 – Youth Mail The facility administrator shall develop and implement X Staff and youth interviewed as well as written policies and procedures for correspondence review of policy and procedures revealed which provide that: compliance with this regulation. 7316 Mendocino County JH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) there is no limitation on the volume of mail that youth Lexipol Policy 1001.3 - Mail X may send or receive; (b) youth may send two letters per week postage free; X Lexipol Policy 1001.3 – Mail (c) youth may correspond confidentially with state and Lexipol Policy 1001.4 – Confidential federal courts, any member of the State Bar or holder Correspondence of public office, and the Board; however, authorized X facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Lexipol Policy 1001.4 – Confidential in (c), may be read by staff only when there is Correspondence X reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Lexipol Policy 1004 – Youth Telephone Access The administrator of each juvenile facility shall develop X and implement written policies and procedures to Staff and youth interviewed as well as provide youth with access to telephone communications. review of policy and procedures revealed compliance with this regulation. 1377 ACCESS TO LEGAL SERVICES Lexipol Policy 603 – Youth Access to Court and Counsel The facility administrator shall develop written X procedures to ensure the right of youth to have access to Staff and youth interviewed as well as the courts and legal services. Such access shall include: review of policy and procedures revealed compliance with this regulation. (a) access, upon request by the youth, to licensed Lexipol Policy 603.3 – Youth Access X attorneys and their authorized representatives; (b) provision for confidential consultation with Lexipol Policy 603.3 – Youth Access X attorneys; and, (c) unlimited postage free, legal correspondence and Lexipol Policy 1001.3 – Mail X cost-free telephone access as appropriate. 1390 DISCIPLINE Lexipol Policy 600 – Youth Discipline The facility administrator shall develop and implement Review of policy and procedures and written policies and procedures for the discipline of documentation revealed compliance with this youth that shall promote acceptable behavior; including regulation. the use of positive behavior interventions and supports. X Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Lexipol Policy 600.6 – Limitations on X Disciplinary Actions (b) daily shower, access to drinking fountain, toilet and Lexipol Policy 600.6 – Limitations on X personal hygiene items, and clean clothing; Disciplinary Actions (c) full nutrition; Lexipol Policy 600.6 – Limitations on X Disciplinary Actions 7316 Mendocino County JH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) contact with parent or attorney; Lexipol Policy 600.6 – Limitations on X Disciplinary Actions (e) exercise; Lexipol Policy 600.6 – Limitations on X Disciplinary Actions (f) medical services and counseling; Lexipol Policy 600.6 – Limitations on X Disciplinary Actions (g) religious services; Lexipol Policy 600.6 – Limitations on X Disciplinary Actions (h) clean and sanitary living conditions; Lexipol Policy 600.6 – Limitations on X Disciplinary Actions (i) the right to send and receive mail; Lexipol Policy 600.6 – Limitations on X Disciplinary Actions (j) education; and, Lexipol Policy 600.6 – Limitations on X Disciplinary Actions (k) rehabilitative programming. Lexipol Policy 600.6 – Limitations on X Disciplinary Actions The facility administrator shall establish rules of conduct Lexipol Policy 600.6 – Limitations on and disciplinary penalties to guide the conduct of youth. Disciplinary Actions Such rules and penalties shall include both major violations and minor violations, be stated simply and X affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Lexipol Policy 600 – Youth Discipline The facility administrator shall develop and implement X written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Lexipol 600.4 – Minor Rule Violation X discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; Lexipol Policy 600.6 – Limitations on X Disciplinary Actions (c) definition of major and minor rule violations and Lexipol Policy 600.4 Minor Rule Violation X their consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Lexipol Policy 600.5 – Major Rule Violation interventions; X Lexipol Policy 600.3.1 – youth Rules and Sanctions (e) minor rule violations may be handled informally by Lexipol Policy 600.4 – Minor Rule counseling, advising the youth of expected conduct Violations imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Lexipol Policy 600.5 – Major Rule Violation shall be documented and require the following: X Reviewed five (5) due process hearings from the juvenile hall. Documentation reviewed revealed compliance with this regulation. (1) written notice of violation prior to a hearing; X Lexipol Policy 600.5.3 - Notifications 7316 Mendocino County JH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) accommodations provided to youth with Lexipol Policy 600.5.6 – Staff Assistance disabilities, limited literacy, and English X language learners; (3) hearing by a person who is not a party to the Lexipol Policy 600.5.4 – Hearings X incident; (4) opportunity for the youth to be heard, present Lexipol Policy 600.5.5- Evidence X evidence and testimony; (5) provision for youth to be assisted by staff in the Lexipol Policy 600.5.6 – Staff Assistance X hearing process; (6) provision for administrative review. Lexipol Policy 600.5.9 – Disciplinary X Appeals (g) violations that result in a removal from camp or Facility is not a Camp. commitment program, but not a return to court, will X follow the due process provisions in subsection (e) above. f 7316 Mendocino County JH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the X facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Violation X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person X in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Violation X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed Violation X in the facility in a manner that allows contact with minors. 7316 Mendocino County JH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7316 FACILITY NAME: Mendocino County Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: X 2001: 2003: OTHER: FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: March 10, 2022 Comments: No changes to the facility during the 2020/2022 inspection cycle. TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Located in sally-port.  Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors  Two holding rooms located in intake area. pending admission to JH Provides access to a shower  Provides a secure vault or storage space for minor's  Intake area. valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2)  Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as specified in  these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking  fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required  7316 Mendocino County JH PHY 20-22 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms.  Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide.  Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain  sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these  fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear  ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8)  Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 7316 Mendocino County JH PHY 20-22 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9)  There are no dormitories in the facility. The text of the regulation removed from this checklist. Dayrooms (1.10)  JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of  This is a juvenile hall. floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers.  Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor-  outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a Two outdoor recreation areas. minimum of 9,000 square feet dedicated indoor- Field area 80 x 215 = 17,200 Sq. FT. outdoor space, plus a field area. The field area RC 43 x 225 = 9,675 SQ. FT. contains a minimum of one acre with a minimum  dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient  size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension  less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security.  7316 Mendocino County JH PHY 20-22 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Academic Classrooms (NA SPJH; 1.12)  Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every  juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a  minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies.  Safety Room (1.13) “B” unit safety room is appropriately constructed under the applicable CYA regulations (Pre-1998). Provides a minimum of 63 square feet of floor space and a It is rarely used and has not been used during this minimum clear ceiling height of eight feet inspection cycle.  “C” unit safety room is currently being used as a youth stress relief room. Youth utilizing the stress relief room are under constant direct supervision by staff. Limited to one minor  Padded as specified in these regulations  B-Unit safety room has some padding that was applicable under CYA regulations. (Pre-1998) There are one or more vertical view panels constructed of Yes- C-Unit. security glazing. Panels provide a view of the entire room  No- B-Unit (Pre-1998). and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations  Access to a toilet, wash basin and drinking fountain is  provided. 03: Be equipped with a variable intensity security-type  lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access.  Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical  examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is  used for no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no single  dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  7316 Mendocino County JH PHY 20-22 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and  pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier.  Visiting Space (1.17)  Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per  minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure  storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as  fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet  containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double  occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. 7316 Mendocino County JH PHY 20-22 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (1.23) Yes- C-Unit-Emergency Generator Units A & B have battery back-up for emergency There is an emergency power source capable of providing lighting. minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire  and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24)  Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview  room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  Court Holding Room for Minors (1.26) Court holding off-site at Mendocino County  Courthouse. The text of the regulation is removed from this checklist. Toilets/Urinals (2.1) All wet rooms. Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One  toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) All wet rooms. Wash basins must provide hot and cold or tempered water  and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in  living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents  waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on  living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a  pan-bottom type or constructed of concrete. 7316 Mendocino County JH PHY 20-22 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double  occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) Padding in safety rooms covers the floor, door and walls to  a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire  sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is  without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for  each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter  of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society  for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7316 Mendocino County JH PHY 20-22 - 7 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections BSCC Code: 7316 FACILITY: Mendocino County Juvenile Hall TYPE: JH RC: 40 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: March 10, 2022 Comments: No changes to the facility during the 2020/2022 inspection cycle. ROOMS EACH ROOM Applicabl Each Room FIXTURES* Unit Room # Total Size (L x W x H) or COMMENTS e Designation Type Rooms # Beds RC RC Square/Cubic Feet T U W F S Standards At the time of the inspection A unit was used as a A Unit Single Pre-98 13 1 1 12 7.1 x 9.0 x 9 1 1 1 2 COVID-19 isolation unit when needed. All rooms are wet rooms. 2 2 4 Contained in shower room located off dayroom. At the time of the inspection B unit housed all youth. B Unit Single Pre-98 16 1 1 16 7.1 x 9.0 x 9 1 1 1 All rooms are wet rooms. Obs. Pre-98 1` 1 (1) 1 Floor toilet. Room 2015 – Unit “B” Room 17 combined with adjoining room to form ADA compliant room. RC reduced by 1 2015 – Unit “A” showers modified to two showers in stalls. RC reduced to 12 to meet 1:6 shower ratio. 1 1 2 1 4 Contained in shower area located off dayroom. At the time of the inspection C unit was unoccupied. C Unit Single 1998 8 1 1 8 10 x 7 x 11.5 1 1 1 During this inspection cycle C unit has been used for some youth programs. All rooms are wet rooms. Double 1998 2 2 2 4 10 x 10.5 x 11.5 1 1 1 2 Contained in shower area located off dayroom. Intake Holding 1998 2 0 2 (4) 10 x 7 x 10 1 1 1 Safety 1998 1 0 1 (1) 1 Floor toilet. 2015 - Safety room is now used only for storage. Agency may return it to service as needed in the future. 2018 – Safety room is now being used as a stress relief room for the youth. Youth using the stress relief room are under constant supervision. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7316 Mendocino County JH LASE 20-22 - 1 - J460 LAS JUV-05.dot (8/05)