Mendocino County, Juvenile Hall (2016-2018 inspection cycle)

August 16, 2018 Izen E. Locatelli, Chief Probation Officer Mendocino County Probation Department 585 Low Gap Road Ukiah, CA 95482 BOARD OF STATE AND COMMUNITY CORRECTIONS BIENNIAL INSPECTION WELFARE AND INSTITUTIONS CODE SECTIONS 209 Dear Chief Locatelli: On January 24-26, 2018, Board of State and Community Corrections (BSCC) staff conducted the 2016- 2018 biennial inspection of the Mendocino County Juvenile Hall as required by Welfare and Institutions Code Sections 209. This inspection was conducted to determine compliance with the Minimum Standards for Juvenile Facilities as outlined in Titles 15 and 24 of the California Code of Regulations and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA). Inspection Scope: The inspection consisted of a review of applicable policies and procedures governing the operation of the facility, a review of local inspections required by relevant statutes and Title 15, Section 1313, and a site visit, which included a review of the physical plant. We also interviewed facility staff, partnering staff, and youth during our visit. Juvenile Hall Division Manager Brady Bechtol and Assistant Chief Probation Officer Douglas Carver were instrumental during the visit, providing information and background data, clarifying procedural issues, and managing all records. As in the past, the facility and staff were well prepared for our visit. The complete BSCC inspection report is enclosed and consists of: • Transmittal letter; • Title 15 Procedures checklist, outlining Title 15 requirements for the Juvenile Hall; • Physical Plant Evaluation, outlining Title 24 requirements for the design for both the Juvenile Hall and the Juvenile Commitment Facility; and • Living Area Space Evaluation, summarizing the physical plant configuration of both the Juvenile Hall and the Juvenile Commitment Facility. 7316 Mendocino JH LTR 16-18 Izen E. Locatelli, Chief Probation Officer Page 2 Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statutes also require inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction;1 local health officer;2 county superintendent of schools; juvenile court and the juvenile justice commission. 3 Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. There were no areas of noncompliance noted. We encourage the practice of maintaining a permanent file for historical copies of all inspections. This file should be the first point of reference when preparing for all future inspections. Title 15 Inspection During our inspection of the Mendocino County Juvenile Hall, we reviewed the Facility Policies and Procedures manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations included in Title 15, Minimum Standards for Juvenile Facilities.4 On the day of the inspection, we discussed several policies and procedures with staff and suggested edits which might bring more clarity and specificity to the manual. We discussed the need to include language in the policy and procedure manual regarding non-discrimination provisions as outlined in Title 15. Immediately following our inspection, non-discrimination provisions were added to the facility’s policy and procedure manual. All other agreed-upon changes were completed prior to the submission of this report. In a memo dated February 23, 2018, Assistant Chief Carver noted several policy and procedures were currently being reviewed for possible updates and/or revisions. We also reviewed pertinent documentation to ensure that practices are consistent with their own policies and Title 15. This review determined that practice conforms to policy and there were no issues of noncompliance. For further information, please see the accompanying Procedures Checklist. During our tour of the facility, we reviewed: shift logs; youth files; incident reports; monthly inspection reports; fire drills; admittance, detention and classification information; assessments and plans; grievances; facility schedules; use of force, use of restraints and discipline documentation. We also talked with staff and youth throughout the facility. Their interviews indicated that Title 15 regulations are being consistently followed. Areas of Concern: At the time of our inspection, the Juvenile Hall was deemed out of compliance with Title 15 section 1324 Policy and Procedure; 1321 Staffing; 1355 Institutional Assessment Plan; 1361 Grievance; and 1378 Social Awareness. Immediately following our inspection Assistant Chief Carver submitted a corrective 1 Health and Safety Code Section 13146.1(a) and (b). 2 Health and Safety Code Section 101045. 3 Welfare and Institutions Code Section 229. 4 BSCC does not review all your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. Izen E. Locatelli, Chief Probation Officer Page 3 action plan for the Juvenile Hall that addressed each of the above regulations that were deemed out of compliance. 1324 Policy and Procedure – At the time of the inspection the policy and procedure manual did not have a non-discrimination provision statement as required per Title 15. Following our inspection, a non- discrimination statement was added to the Policy and Procedure manual. We also noted the need to have the policy and procedure manual administratively reviewed biennially, which was also added to the policy and procedure manual. All policy and procedure revisions were emailed to BSCC. 1361 Grievance – per Title 15 youth need to have the option to confidentially file a grievance. Grievance lock boxes were installed in each housing unit dayroom following our inspection. Grievance lock boxes are checked at the end of the shift by the shift Supervisor. Only Management and Supervisors have access to the grievance lock boxes. 1378 Social Awareness - At the time of the inspection a program review had not been completed. On March 6, 2018, Assistant Chief Carver completed a review of all Juvenile Hall programs. He also emailed a copy of that review to BSCC. 1355 Institutional Assessment Plan – Although written policies and procedures for Institutional Assessment Plans (IAP) were located within the juvenile hall Policy and Procedure manual, correctional staff were not completing IAP’s on youth detained over 30 days. Following our inspection, policy and procedure on IAP’s were reviewed and revised to conform with the regulation. A method of assigning IAP’s to correctional officers with supervisory oversight was implemented to ensure timeliness and that the plans where actually completed. The updated policy and procedure was emailed to BSCC. 1321 Staffing – During the inspection process documentation that were reviewed revealed instances where activities were restricted due to the lack of staffing. Also, youth interviewed stated there were times when recreation times are split between the two units due to staffing. Following our inspection, Division Manager Brady Bechtol implemented a policy in which the two housing units could be combined, if needed, to meet the minimum required recreation hours for youth per Title 15 section 1371 Recreation and Programs. This memo was sent out to all staff and implemented on February 8, 2018. The memo was also emailed to BSCC. This is the facility’s current staffing allocation based on the corrective action plan: The facility established a soft capacity of 20 youths and is currently utilizing only one housing unit (unit B). Budgeted supervisor positions reduced from four (4) to three (3) and full time juvenile correctional officers from nineteen (19) to thirteen (13). Kitchen staff was also reduced from 3.8 staff to 2.8 staff and one (1) classroom eliminated in unit C. The facility currently has three (3) Supervisors and twelve (12) full time Correctional Officers. The facility also has eight (8) extra-help part time staff. Since the inspection, the juvenile hall average daily population has been steady at 15 youths. Since the facility has implemented a soft cap of 20 youths and are utilizing one housing unit for detained youth, the above staffing plan is currently in compliance with this regulation. We will continue to monitor the staff plan during the next inspection cycle. Except for 1321 Staffing, an on-site follow up of the above corrective action plan was conducted on March 22, 2018. The follow up revealed all youth detained over 30 days had a comprehensive Institutional Assessment Plan completed and documented in each youth’s file. Grievance lock boxes were also installed JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7316 FACILITY NAME: Mendocino County Juvenile Detention Facility FACILITY TYPE: JH PERSON(S) INTERVIEWED: Brady Bechtol, Juvenile Hall Division Manager; Douglas A. Carver, Assistant Chief Probation Officer FIELD REPRESENTATIVES: Craigus Thompson DATE: January 25, 2018 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION 1/11/2018 OF BUILDING AND GROUNDS X (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire 3/22/2017 clearance as required by Health and Safety Code Section X 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with NH 8/17/2017 EH 4/18/2017 Health and Safety Code Section 101045; X M/MH 1/9/2017 (D) County superintendent of schools on the adequacy of 3/18/2017 X educational services and facilities as required in Section 1370; (E) Juvenile court as required by Section 209 of the Welfare 4/7/2017 X and Institutions Code (F) Juvenile Justice Commission as required by Section 229 8/18/2017 and 12/15/2017 of the Welfare and Institutions Code or Probation Commission as required by Section 240 of the Welfare and X Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered in the The Facility Administrator (CPO) has submitted a letter CPO letter, dated 1/05/2018. certifying that each employee has been appointed and are X qualified pursuant to the requirements of this regulation. The facility adheres to the minimum standards for the The agency is in compliance with STC selection selection and training requirements in PC 6035 (STC and training requirements per the most recent compliant) as well as ensures a medical, psychological and STC monitoring. X records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1321 STAFFING 4.100 a) There are an adequate number of personnel to carry out During the inspection process documentation the facility program, to provide for safety and security of reviewed revealed instances where activities minors and staff and meet established standards and were restricted due to the lack of staffing. Youth regulations. interviewed also stated there were times when recreation times are split between the two units X due to staffing. Following our inspection Division Manager Brady implemented a policy in which the two housing units could be combined if needed to meet the minimum required recreation hours for youth per Title 15 section 1371 Recreation and Programs. This memo was sent out to all staff and implemented on February 8, 2018. b) There is sufficient staff to ensure that no required service Following our inspection, the facility established is denied. a soft capacity of 20 youths and is currently utilizing only one housing unit (unit B). Budgeted supervisor positions reduced from four (4) to three (3) and full time juvenile correctional officers from nineteen (19) to thirteen (13). Kitchen staff was also reduced X from 3.8 staff to 2.8 staff and one (1) classroom eliminated in unit C. The facility currently has three (3) Supervisors and twelve (12) full time correctional officer. The facility also has eight (8) extra-help part time staff. Since the inspection the juvenile hall average daily population has been steady at 15 youths. c) There is a sufficient number of supervisory level staff to A Supervisor is assigned to each shift. In the ensure adequate supervision of all staff members. Supervisor’s absence, a “Lead” officer is X identified on the roster and assumes the Supervisor’s role. d) There is a clearly identified person on duty who is A Supervisor or “Lead” is identified on the roster. responsible for all the operations and activities and has X completed the Juvenile Corrections Officer Core Course and PC 832 training. e) There is as least one staff member present on each living Staff is always present in occupied housing units. X unit whenever there are minor(s) in the unit. f) The facility has sufficient food services personnel Adequate kitchen staff is present. relative to the number and security of units including X staff to plan menus, provide kitchen supervision, direct food preparation, train staff and maintain records. g) The facility has administrative, clerical, recreational, Adequate support staff is present and custody medical dental, mental health building maintenance and staff are not distracted by support duties. other support staff for the efficient management of the X facility, and to ensure that youth supervision staff are not diverted from supervising youth. h) There is sufficient youth supervision staff to provide Daily schedules and unit log books were continuous wide-awake supervision of youth, subject to reviewed to verify compliance with this temporary variations in staff assignments, to meet special X regulation. program needs. Juvenile halls (minimum youth-staff ratio): Population at the time of the inspection was 15 youths: 12 males and 3 females. (A) During hours that youth are awake, one wide- X awake youth supervision staff member is on duty for each 10 youth in detention. Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) During hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth X supervision staff member is on duty for each 30 youth in detention. (C) At least two wide-awake youth supervision staff members are on duty at all times, regardless of the number of youth in detention, unless an arrangement has X been made for immediate backup support services for emergencies. (D) At least one youth supervision staff member is on duty who is the same gender as youth who are housed in X the facility. (E) Personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or X maintenance shall not be classified as youth supervision staff positions. Special Purpose Juvenile Halls (minimum youth-staff This facility is not a Special Purpose Juvenile ratio): Hall. The balance of this regulation has been deleted from the checklist. (A) During hours that youth are awake, one wide-awake X youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): This facility is not a Camp. The balance of this regulation has been deleted from the checklist. (B) During the hours when youth are awake, there is a minimum of one wide-awake youth supervision staff X member on duty for each 15 youth in the camp population. 1322 CHILD SUPERVISION STAFF The elements of this regulation are covered in the ORIENTATION AND TRAINING CPO letter, dated 1/05/18. CPO certification letter has been received and addresses the X elements of Section 1320). (A) Prior to assuming any responsibilities each staff member Formal orientation process exists within the is properly oriented to his/her duties. X policy and procedure manual. All new staff review and sign “Staff Orientation.” (B) Prior to assuming responsibility for the supervision of New staff receives 80 hours of Introductory youth, each youth supervision staff member receives a X Training prior to assuming any responsibilities of minimum of 40 hours of facility-specific orientation. supervising youth. (C) Prior to assuming primary responsibility for supervision Currently all youth supervision staff are CORE of youth, each youth supervision staff member successfully trained. X completes the requirements of the Juvenile Corrections Officer Core Course pursuant to PC 6035. (D) Prior to exercising the powers of a peace officer, staff shall complete PC 830 training. X Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY On-site review indicates that all youth supervision staff receive site-specific life safety Whenever there is youth in the facility, there is at least one training during orientation. wide-awake person on duty at all times who meets the training standards established by the Board of State and X Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL County of Mendocino Juvenile Detention Facility (A) There is a policy and procedures manual that, at a X Policy, Procedures and Operations Manual was minimum, addresses all regulations that are applicable to the provided prior to on-site inspection. facility. (B) The manual is available to and reviewed by all Policy and Procedure manual is available to staff employees. X electronically and hard copies are in each housing unit. (C) The manual is administratively reviewed at a minimum At the time of the inspection, the last manual every two years, and updated as necessary. review was completed in 2015. Following our X inspection, the manual was administratively reviewed March 2018. (D) The records relating to the standards and requirements Update manual to reflect BSCC instead of CSA. set forth in these regulations are accessible to the Board of X State and Community Corrections. The manual includes: Organizational Chart and Duties and a) Table of organization, including channels of X Responsibilities located in the Policy and communications and description of job classifications; Procedure manual on page 3. b) Responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or X Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; c) Responsibilities of all employees; X d) Initial orientation and training program for employees; X New staff 80 Hr. Orientation. e) Initial orientation, including safety and security issues, for support staff, contract employees, school and medical X staff, program providers and volunteers; f) The maintenance of record keeping, statistics and communication systems to ensure: efficient operation of the facility; care of minors; maintenance of minors’ X records; providing information to the court and those authorized by the court or by law, release of information regarding youth; g) Ethical responsibilities; X h) A non-discrimination provision that provides that all At the time of the inspection, a non- youth within the facility shall have fair and equal access discrimination provision was not included in the to all available services, placement, care, treatment, and Policy and Procedure manual. However, benefits, and provides that no person shall be subject to following the administrative review of the manual discrimination or harassment on the basis of actual or it was added to the Policy and Procedure manual perceived race, ethnic group identification, ancestry, X in March 2018. national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; i) Storage and maintenance requirements for any chemical X agents used in the facility. Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS j) Establish procedures for collection of Medi-Cal eligibility information and enrollment of eligible youth. X 1325 FIRE SAFETY PLAN The fire safety plan includes: X a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility staff All monthly fire and life safety inspections for the with a two-year retention of the inspection record; current inspection cycle were reviewed and verified during this inspection. The facility was X missing two months of monthly fire and life safety inspections this cycle however, this regulation deemed to be within compliance. c) Fire prevention inspections as required by HSC 13146.1 Most recent inspection: March 22, 2017 X (a) and (b). d) An evacuation plan; Fire Safety Plan is in the Policy and Procedure X manual on page 262. Routes also posted in units. e) Documented fire drills are conducted at least quarterly; All fire drills for the current inspection cycle were reviewed and verified during this inspection. However, technical assistance was provided regarding documentation of fire drills. Suggestions were made to include the number of youth and staff present at the time of the fire drill. Also, suggested to include the fire drill start and finish times to the fire drill documentation log. f) A written plan for the emergency housing of minors in X the case of fire; and, g) Fire suppression pre-plan in cooperation with the local fire department. X 1326 SECURITY REVIEW Most recent review: 1/23/18 completed by The facility administrator annually reviews, evaluates, and Juvenile Hall Division Manager Brady Bechtol. documents security reviews. The review and evaluation X address the internal and external security, including, but not limited to: key control, security equipment and related training. 1327 EMERGENCY PROCEDURES Fire Safety Plan addresses emergency procedures Emergency policies and procedures include but are not in the policy and procedure manual on page 365. limited to: escape, disturbances, and taking of hostages; Reviewed documentation of staff annual review civil disturbances; fire and natural disasters; periodic testing of the emergency procedures. of emergency equipment; storage, issue and use of chemical X agents, related security devices, and weapons and ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all youth supervision staff. Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Reviewed facility safety checks for the months of July 2017, September 2017, and December 2017. Direct visual observation of each youth at least every 15 Review of safety check documents and policy minutes when youth are asleep or in their rooms, confined in and procedure manual reveals compliance with holding cells or confined to their bed in a dormitory. All this regulation. However, technical assistance was X safety checks shall be documented with the actual time the provided to help develop some consistency with check is completed. documentation of security checks with regards to youth being clearly identified as in and/or out of their rooms. 1329 SUICIDE PREVENTION PROGRAM Suicide Prevention Strategy is in the policy and procedure manual on page 123. Current policy The facility has a comprehensive written suicide prevention procedures as well as practices are in compliance X program developed by the health administrator, mental health with this regulation. director and facility administrator that includes, but is not limited to: (A) Suicide prevention training, which may include training Facility staff receive suicide prevention training provided in accordance with Section 1322, Orientation and as part of their initial orientation and through the X Training and Standards and Training for Corrections Juvenile Correctional Core training. Regulations pursuant to Penal Code 6035. (B) Intake screening for suicide risk immediately upon Medical checklist and mental health confinement and prior to housing assignment. X questionnaire are completed on each youth during the intake process. (C) Provisions facilitating communication among arresting Incident reports are required. officers, facility staff, family members, medical and mental X health personnel in relation to suicide risk. (D) Guidance on housing of youth at risk of suicide. X (E) Adequate supervision depending on level of suicide risk. Review of documentation revealed adequate X supervision of youth placed on suicide watch. (F) Suicide and suicide attempt intervention policies and X procedures. (G) Provisions for reporting suicides and suicide attempts. X (H) Critical incident debriefing. Critical incident debriefing is in the policy and X procedure manual on page 371. 1340 REPORTING OF LEGAL ACTIONS No legal actions to report this inspection cycle. The facility submits a letter of notification to the Board of State and Community Corrections on each legal action X pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY No in-custody deaths to report this inspection OF A MINOR WHILE DETAINED cycle. (A) The administrator of the facility provides the Board of X State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. (B) Written policy and procedures assure a medical and operational review of each in-custody death. The review team includes the facility administrator and/or the facility X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) There are written policies and procedures for handling deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, guardian or person X standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING BSCC data verified. Population and profile survey reports are submitted to the Board of State and Community Corrections within 10 X working days after the end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY Facility has not been crowded during this inspection cycle. (A) The number of youth detained in a living unit has N/A X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. (B) If required, the facility has submitted CARs/CCARs to X BSCC since the last inspection (N/A if no to the above). (C) The facility is under an approved suitability plan (N/A if no to the above). X 1350 ADMITTANCE PROCEDURES Review of documentation revealed compliance with this regulation. X Written policies and procedures for admittance of youth include the requirements of Sections 1324 and 1430. a) In juvenile halls, youth are allowed access to a telephone, Youth legal service access and admittance in accordance with the provisions of Welfare and telephone procedures are in the policy and Institutions Code Section 627 (two completed telephone X procedure manual page 229 and 180 respectively. calls [parent/guardian and attorney] within an hour, at the public expense). b) The juvenile hall has established written criteria for This regulation is covered in the policy and detention. X procedure manual “Booking Procedures” on page 157. c) The juvenile camp has included policies and procedures Not a Camp that advise the youth of the estimated length of stay and has developed program guidelines that include written X screening criteria for inclusion and exclusion from the program. d) Juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length of X his/her stay. 1351 RELEASE PROCEDURES Review of documentation revealed compliance Written policies and procedures for release of youth in X with this regulation. custody provide for: a) Verification of identity/release papers; b) Return of personal clothing and valuables; X c) Notification to the minor’s parents or guardian; X d) Notification to the facility health care provider in accordance with Sections 1408 and 1437 of these X regulations, for coordination with outside agencies; and, e) Notification of school staff. School notified of youth release through daily X population report. f) Notification of facility mental health personnel. X Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There are written policy and procedures for furlough of minors from custody. X 1352 CLASSIFICATION Youth Classification is in the policy and procedure manual page 141. Review of Written policies and procedures on classification of youth for X documentation revealed compliance with this the purpose of determining housing placement in the facility regulation. provide for: a) The safety of the youth, facility staff, and the public by placing youth in the appropriate, least restrictive housing X and program settings and housing assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical design X of the facility; c) Classification of a youth upon admittance to the facility; X d) Periodic classification reviews. X All youth classifications are reviewed monthly. e) Provide that facility staff shall not separate youth from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical X disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION Review of documentation revealed compliance with this regulation. The Youth Handbook is Written policies and procedures require an orientation for provided to each youth. youth prior to placement in a living area. Both written and X verbal information are provided. Provisions are made to provide accessible orientation information to all detained youth including those with disabilities, limited English proficiency, or limited literacy. The orientation includes: a) Facility rules and disciplinary procedures; Facility rules are contained within the Youth X Handbook. All youth sign orientation forms to verify receipt and comprehension of facility rules. b) Grievance procedures; X c) Access to legal services; X d) Access to health care services; X e) Access to counseling services; X f) Access to religious services; X g) Access to educational services; X h) Information on the court process; X i) Housing assignments; X j) Availability of personal care items and opportunity for X personal hygiene; k) Correspondence, visiting and telephone use; X l) Availability of reading materials, programs, and X activities; m) Use of restraints and chemical agents; X n) Use of force; X o) Emergency and evacuation procedures. X p) Non-discrimination policy. X Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION After review of documentation, current practices are in compliance with this regulation. However, There are written policies and procedures for the separation of policy and procedure manual needs to be updated X youth for reasons that include, but are not limited to, medical to be in line with SB 1143. Will continue to work and mental health conditions, assaultive behavior, disciplinary with Management to ensure policy reflects SB consequences and protective custody. 1143. Youth who are separated are not denied normal privileges available at the facility, except to accomplish the objectives of X the segregation. When the objective of the separation is discipline, Title 15, X Section 1390 shall apply. A daily review of separated youth to determine whether separation remains necessary. X 1355 INSTITUTIONAL ASSESSMENT AND PLAN At the time of the inspection, the facility had written policies and procedures for Institutional (A) Written policies and procedures require that assessments Assessment Plans (IAP’S) located within the and plans be developed within 40 days after admission, for policy and procedure manual. However, during youth who are held for a period of 30 days or more. The the inspection process it was discovered assessment and plan shall be documented. correctional officers were not completing IAP’s on youth detained for more than 30 days. Immediately following our inspection Assistant X Chief Carver submitted a corrective action plan for Mendocino Juvenile Hall Institutional Assessment Plans. An on-site follow up of the corrective action plan was conducted on March 22, 2018. The follow up revealed all youth detained over 30 days had a comprehensive Institutional Assessment Plan completed and documented in each youth file. 1) The assessment is a statement of the minor’s problems, which includes: 2) Identification of substance abuse history, education, X vocational, counseling, and family reunification needs. (B) The institutional plan for adjudicated and pre-adjudicated minors includes written documentation that provides for: X 1) Objectives and time frames for the resolution of problems identified in the assessment; and, 2) A plan for meeting the objectives that includes a description of program resources needed and individuals X responsible for assuring that the plan is implemented. (C) Subsequent to adjudication, the institution plan documents: 1) Periodic evaluation of progress towards meeting the X objectives, including periodic review and discussion of the plan with the youth; 2) A transition or aftercare plan, subject to existing resources, that is completed prior to the minor being X released; and, 3) Contact with the Regional Center for the Developmentally Disabled, pursuant to Section X 1413. Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK SERVICES Each Juvenile Correctional Officer (JCO) is assigned a youth as a counselor and works closely Written policies and procedures ensure appropriate with the PO. JCO’s are required to meet with counseling and casework services for all youth. Policies and X assigned youth once per week. procedures include: Assisting with personal problems or needs that may arise; Assisting the youth requesting contact with parents, attorney, clergyman, probation officer, or other public X official; and, Providing services as appropriate to the population housed in the facility, and may include: substance abuse, family crisis and reunification, counseling, public health X and mental health services. 1357 USE OF FORCE Reviewed five (5) use of force reports. Review of reports revealed compliance with this regulation. X There are written policies and procedures for the use of force, which may include chemical agents. Policy indicates that force is not applied as punishment, X discipline, or treatment. a) There are policy statements that: A continuum of force is documented in policy. 1. Define the term “force” and address the escalation and appropriate level of force, emphasizing the need X to avoid the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; 2. Describe the requirements for staff to report the use of force and to take action to stop the inappropriate X use of force; 3. Define the role, notification, and follow up procedures of medical and mental health staff X concerning the use of force; and 4. Define the training that shall be provided and required for the use of force. Such training shall include, but not be limited to, known medical conditions that would contraindicate certain types of force; acceptable chemical agents; methods of X application; signs or symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. b) Policies and procedures address: The types, levels, and application of force; documentation of the use of force; a grievance procedure; a system for X investigation of the use of force and administrative review; and discipline for the improper use of force; 1. The specific use of physical, chemical agent, lethal, Chemical agent OC spray is used at the Facility. and non-lethal force that may, or may not, be used in Technical assistance was provided regarding X the facility; documenting start and end times for youth decontamination showers. 2. The limitations regarding the use of force on pregnant youth in accordance with Penal Code X Section 6030(f) and Welfare and Institutions Code Section 222; and, Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 3. A standardized format, time period, and procedure All staff participating in use of force incidents are for reporting the use of force, including the reporting required to submit an incident report. X requirements of management and line staff. 1358 USE OF PHYSICAL RESTRAINTS Note: The provisions of this regulation do not apply to the Per policy, acceptable restraint devices are use of handcuffs, shackles or other restraint devices when handcuffs, leg irons, waist chains, and soft used to restrain youth for movement or transportation. restraints such as padded belts and padded cuffs. a) Written policies and procedures govern the use of restraint devices. The policies address: known medical X conditions that would contraindicate certain restraint devices and/or techniques; acceptable restraint devices; signs or symptoms which should result in immediate medical/mental health referral; availability of cardiopulmonary resuscitation equipment; protective housing of restrained youth; provision for hydration and sanitation needs; exercising of extremities. b) Physical restraints are utilized only when it appears less Reviewed five (5) incident reports. Review of restrictive alternatives would be ineffective in controlling X reports revealed compliance with this regulation. the disordered behavior. 1) Restraints are used only for those youth who present an immediate danger to themselves or others, who exhibit behavior that results in the destruction of X property, or reveals the intent to cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. c) Youth are placed in restraints only with the approval of the facility manager or designee. The facility manager X may delegate authority to place a minor in restraints to a physician. Reasons for continued retention in restraints are reviewed X and documented a minimum of every hour. A medical opinion on the safety of placement and retention is secured as soon as possible, but no later than two hours from the time of placement. The youth is X medically cleared for continued retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for mental health treatment is secured as soon as possible, X but in no case longer than four hours from the time of placement. d) Continuous direct visual supervision is conducted and documented to ensure that the restraints are properly X employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any staff interventions are documented at least every 15 minutes, X with actual time recorded. All youth in restraint devices are housed alone or in a specified housing area for restrained minors, with X provisions to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a substitute for treatment. The affixing of hands and feet X together behind the back (hog-tying) is prohibited. e) The use of restraints on pregnant minors is limited in accordance with Penal Code Section 6030(f) and Welfare X and Institutions Code Section 222. Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES The Safety room is currently being used as a stress relief room for youth. When youth are X Written policies and procedures govern the use of safety present in the safety room they are under constant rooms, as described in Title 24, Part 2, Section 460A.1.13. supervision by staff. 1360 SEARCHES Youth Searches is in the policy and procedure manual page 148. Review of documentation X Written policies and procedures govern the search of youth, revealed compliance with this regulation. the facility, and visitors. Searches are conducted to insure the safety and security of the facility and to provide for the safety and security of the X public, visitors, youth, and staff. Searches are not conducted for harassment or as a form of discipline or punishment. Searches are conducted in a manner X that preserves privacy and dignity of the person being searched. Written procedures address each of the following: Intake searches; Searching youth who are returning from activities outside of the living unit, court, another facility, X or visiting; Facility searches; Searches of visitors; and, Cross-gender and transgender youth searches. 1361 GRIEVANCE PROCEDURE Youth Grievance process is in the policy and procedure manual page 252. Reviewed grievance There are written policies and procedures allowing any youth X logs from the months of June 2017 through to appeal and have grievances resolved relating to any December 2017. Review of documentation condition of confinement. revealed compliance with this regulation. The policies and procedures include: Reviewed grievance logs from the months of a) A grievance form and instructions that include provisions June 2017 through December 2017. Review of X for the youth to have free access to the form; documentation revealed compliance with this regulation. b) The option for youth to confidentially file the grievance At the time of the inspection youth were unable to or deliver the form to any youth care supervision staff file a grievance confidentially. However, working in the facility. immediately following our inspection X confidential grievance boxes were installed in each youth housing unit. This was confirmed during the March 22, 2018 follow up inspection. c) Resolution of the grievance at the lowest appropriate X staff level; d) Provision for a prompt review and response to grievances X within a specified time limit; Youth may elect to be present to explain their version of the grievance to a person not directly X involved in the circumstances that led to the grievance. Provision for a staff representative approved by the X facility administrator to assist the youth. e) Provision for a written response to the grievance which X includes the reasons for the decisions; f) A system which provides that any appeal of a grievance shall be heard by a person not directly involved in the X circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are addressed and documented within a specified time frame, X whether or not those concerns are associated with a grievance. Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1362 REPORTING OF INCIDENTS Reporting of incidents are in the policy and procedure manual page 70. Reviewed ten (10) A written report of all incidents, which resulted in physical incident reports. Review of reports revealed harm, serious threat of physical harm, or death to an compliance with this regulation. X employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO Use of force to gather specimens is prohibited. COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS Pursuant to Penal Code Section 298.1, policy and X procedures describe the use reasonable force to collect DNA samples from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. Policy and procedures address: Documentation of efforts to secure voluntary compliance, including an advisement of the legal X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. Documentation of supervisory knowledge of the above X and authorization to use force. If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the department. (Consult with County Counsel regarding X statutes applicable to your department.) 1370 EDUCATION PROGRAM The County Board of Education provides for the administration and operation of juvenile court schools in X conjunction with the Chief Probation Officer or designee. Policies and procedures ensure communication and coordination between educators and probation staff. Facility Manager shall request an annual review of the Annual review was completed 3/18/17. education program by the superintendent of schools. This annual review of each required element of the program from the Superintendent of Schools has been received along with a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance. This review X cannot be delegated to the site principal or any other court school staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be made X available to all eligible youth. Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards passing the X CAHSEE as set forth in the ED Code. The facility school program complies with the State School daily schedule reviewed and verified Education Code (Note: The Education Code currently during inspection. requires a 240-minute school day.) Youth are delivered to X their educational program so as not to interfere with the time afforded the minimum instruction day. Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS School discipline is integrated into the facility’s overall behavioral management plan, with school staff advised of X administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process safeguards in the education code, including the rights of students with X special needs. Policies and procedures address the rights of any student who X has continuing difficulty completing the school day. There are provisions for individuals with special needs that include educational instruction for youth in high security or other special units, compliance with applicable statutes for X special education, and, provision for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) days after X admission. The school conducts an educational screening and completes X an education plan within 5 days. If a youth is detained, the school requests the youths records from his/her prior school to ensure that the educational plan is X appropriate. 1371 RECREATION, PROGRAMS AND EXERCISE Review of documentation revealed compliance with this regulation. a) There are policies and procedures for recreation and X exercise of youth with the intent to maximize the time Also, reviewed unit log books as well as posted youth are out of their rooms/off their bunks. daily schedules. b) There is the opportunity for a minimum of three hours of Review of unit log books revealed compliance recreation, programs and exercise 3 hours a day during with this regulation. the week and five hours a day each Saturday, Sunday and X other non-school days. At least one hour shall be an outdoor activity. c) The recreation and exercise schedule is posted in the Verified during inspection walkthrough of the X living units. facility. d) Recreation shall include the opportunity for at least one hour of daily access to unscheduled activities such as reading, television, radio, music games etc. The X activities are supervised and include orientation and coaching of youth. e) Programs shall include social awareness programs as X outlined in Section 1378. f) All youth shall be provided with the opportunity for at X least one hour of large muscle activity each day. g) That one hour of exercise is suspended only upon a written finding by the administrator/manager that the X youth represents a threat to the safety and security of the facility. h) The administrator/manager may suspend for a period not to exceed 24 hours access to recreation and programs X 1372 RELIGIOUS PROGRAM Review of daily schedule revealed youth can participate in alternative programming during the The facility administrator provides access for voluntary scheduled religious program time. participation in religious services and/or religious counseling X at least once a week. A youth is allowed to participate in other program activities if he/she elects not to participate in religious programs. Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Religious programs provide for: religious services, availability of clergy, and availability of religious diets. X 1373 WORK PROGRAM Facility does not have a work program for youth. There are written policies and procedures for assigning youths to work programs, which are meaningful, constructive, and X related to vocational training or increasing a youth’s sense of responsibility. 1374 VISITING Review of visitation logs revealed compliance with this regulation. X There are written policies and procedures for visiting that include provision for special visits. Youths are allowed visits by parents, guardians, or persons standing in loco parentis, at reasonable times. Opportunity X for visiting is at least two hours per week. Visits are supervised, but conversations are not monitored unless there is a security or safety need. X 1375 CORRESPONDENCE Staff and youth interviewed revealed compliance with this regulation. X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that youth X may send or receive; b) Youth may send special mail and two letters per week X postage-free; c) Youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, and the Board of State and Community X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential correspondence described above, may be read by staff only when there is reasonable cause to believe facility X safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Staff and youth interviewed revealed compliance with this regulation. There are written policies and procedures to provide youth X with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Youth access to legal services are in the policy and procedure manual page 229. X Written procedures ensure the rights of minors to have access to the courts and legal services include: a) Access, upon request by the youth, to licensed attorneys X and their authorized representatives; b) Provision for confidential consultation with attorneys; X and, c) Unlimited postage paid legal correspondence and cost free telephone access as appropriate. X Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 15 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1378 SOCIAL AWARENESS PROGRAM A variety of programs are available, most of which are taught and facilitated by detention staff The County Board of Education or the Chief Probation in conjunction with the mental health counselor. Officer provides programs designed to promote social awareness and reduce recidivism. The programs consider the X needs of male and female youth and may include: victim awareness; conflict resolution; anger management; parenting skills; appropriate gender specific programming; juvenile justice; self-esteem; building effective decision making skills; and, other topics that suit the needs of the youth. The agency responsible for providing the programs conducts At the time of our inspection, an annual review of a written annual review to ensure that the program content is the facility social awareness programs had not current, consistent and relevant to the population. been completed. However, on March 6, 2018 X Assistant Chief Carver completed and submitted an annual review of the facility programs to Chief Locatelli and BSCC. 1390 DISCIPLINE Current policy and procedures are within compliance of this regulation. However, we will X There are written policies and procedures for the discipline of continue to work with Management to ensure minors that promote acceptable behavior. policy and procedures are in line with SB 1143. Discipline is imposed at the least restrictive level that X promotes the desired behavior. Discipline does not include corporal punishment, group punishment, physical or psychological degradation or X deprivation of the following: a) Bed and clothing; X b) Daily shower, access to drinking fountain, toilet and X personal hygiene items, and clean clothing; c) Full nutrition; X d) Contact with parent or attorney; X e) Exercise; X f) Medical services and counseling; X g) Religious services; X h) Clean and sanitary living conditions; X i) The right to send and receive mail; and, X j) Education. X There are established rules of conduct and disciplinary Youth interviewed were familiar with the facility penalties to guide the conduct of youth. The rules and rules. penalties, which include both major violations and youth violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS Current policy and procedures are within compliance of this regulation. However, we will X There are written policies and procedures for the continue to work with Management to ensure administration of discipline that include: policy and procedures are in line with SB 1143. a) Designation of personnel authorized to impose discipline X for violation of rules; b) Prohibiting discipline from being delegated to any youth; X c) Definition of major and minor rule violations and their X consequences, due process requirements; d) Minor rule violations may be handled informally by counseling, advising the youth of expected conduct or imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 16 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Major rule violations may include withdrawal from group activities for 24 hours or more or extension of time X in custody. Major rule violations and the discipline process shall be documented and require the following: Written notice of violation prior to a hearing; X Hearing by a person who is not a party to the X incident; Opportunity for the youth to be heard, present X evidence and testimony; Provision for minor to be assisted by staff in the X hearing process; and, Provision for administrative review. X Violations that result in a removal from camp or commitment program, but not a return to court will X follow the due process provisions in subsection (e) above. Juvenile Insp..\Cycle\Proc\7316 Mendocino JH Prochecklist 1/25/2018 - 17 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7316 FACILITY NAME: Mendocino County Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: X 2001: 2003: OTHER: FIELD REPRESENTATIVE: Craigus Thompson DATE: January 25, 2018 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Located in sally-port. ✓ X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors ✓ Two holding rooms located in intake area. pending admission to JH X Provides access to a shower ✓ X Provides a secure vault or storage space for minor's ✓ Intake area. valuables X Provides telephone access to minors ✓ X Provides staff access to hot and cold running water ✓ X Locked Holding Room (1.2) ✓ X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area ✓ X Contains seating to accommodate all minors as specified in ✓ these regulations X 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking ✓ X fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ✓ X 03: Outward swinging or lateral sliding door required ✓ X Natural Light (1.3) Visual access to natural light is provided in locked sleeping ✓ rooms, single and double occupancy sleeping rooms, X dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When ✓ doors are staggered or if rooms are located only on one X side, corridors may be at least six feet wide. 7316 Mendocino JH PHY 16-18 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain ✓ sleeping areas and plumbing fixtures, commensurate with X the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these ✓ fixtures X 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear ✓ ceiling height of eight feet X 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ✓ X inches. 03: Outward swinging or lateral sliding door required ✓ X Double Occupancy Sleeping Rooms (1.8) ✓ X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ✓ X inches 03: Outward swinging or lateral sliding door required ✓ X Dormitories (1.9) There are no dormitories in the facility. The text ✓ Xof the regulation removed from this checklist. Dayrooms (1.10) ✓ X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of ✓ This is a juvenile hall. floor area per minor. X All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ✓ X 7316 Mendocino JH PHY 16-18 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- ✓ X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a Two outdoor recreation areas. minimum of 9,000 square feet dedicated indoor- Field area 80 x 215 = 17,200 Sq. FT. outdoor space, plus a field area. The field area RC 43 x 225 = 9,675 SQ. FT. contains a minimum of one acre with a minimum ✓ dimension of 100 feet. X 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ✓ X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. ✓ 01: Changed from one-half to one-quarter of the X space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient ✓ X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension ✓ less than 40 feet. X Outdoor recreation area lighting allows for evening activities and provides security. ✓ X Academic Classrooms (NA SPJH; 1.12) ✓ X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every ✓ juvenile in the facility. The primary purpose for the X academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a ✓ X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. ✓ X 7316 Mendocino JH PHY 16-18 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Safety Room (1.13) “B” unit safety room is appropriately constructed under the applicable CYA regulations (Pre-1998). Provides a minimum of 63 square feet of floor space and a It is rarely used and has not been used during this minimum clear ceiling height of eight feet inspection cycle. ✓ X “C” unit safety room is currently being used as a youth stress relief room. Youth utilizing the stress relief room are under constant direct supervision by staff. Limited to one minor ✓ X Padded as specified in these regulations ✓ B-Unit safety room has some padding that was X applicable under CYA regulations. (Pre-1998) There are one or more vertical view panels constructed of Yes- C-Unit. security glazing. Panels provide a view of the entire room ✓ No- B-Unit (Pre-1998). and are no more than four inches wide and at least 24 X inches long. Audio monitoring system as specified in these regulations ✓ X Access to a toilet, wash basin and drinking fountain is ✓ provided. X 03: Be equipped with a variable intensity security-type ✓ lighting fixture, with controls outside the room X 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. ✓ X Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical ✓ X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is ✓ used for no other purpose; X Privacy for minors; ✓ X Lockable storage for medical supplies; ✓ X Not less than 144 square feet floor space with no single ✓ dimension less than seven feet; X Hot and cold running water; and, ✓ X 01: Smooth, non-porous, washable surfaces. ✓ X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and ✓ pharmaceutical preparations as specified by Title 15 § X 1438. Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and ✓ X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier. ✓ X 7316 Mendocino JH PHY 16-18 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Visiting Space (1.17) ✓ Visiting space is provided. X Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per ✓ minor for institutional clothing, bedding, supplies and X activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure ✓ X storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as ✓ fire extinguishers, self-contained breathing apparatus, wire X and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet ✓ containing a mop sink and sufficient area for storing X cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double ✓ X occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) Yes- C-Unit-Emergency Generator Units A & B have battery back-up for emergency There is an emergency power source capable of providing lighting. minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire ✓ and life safety, security, communications and alarm X systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) ✓ X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview ✓ room for each 30 minors in JHs. X There is a minimum of one suitably furnished interview room in each camp. ✓ X 7316 Mendocino JH PHY 16-18 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Court Holding Room for Minors (1.26) Court holding off-site at Mendocino County ✓ Courthouse. The text of the regulation is removed X from this checklist. Toilets/Urinals (2.1) All wet rooms. Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One ✓ toilet and one urinal may be substituted for every 15 boys. X Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) All wet rooms. Wash basins must provide hot and cold or tempered water ✓ and be available on living units in a ratio of 1:6 in JH; 1:10 X in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in ✓ X living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents ✓ waste water from flowing over the bubbler. X Showers (2.4) Showers provide tempered water and are available on ✓ X living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ✓ X Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a ✓ X pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ✓ X Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double ✓ X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ✓ X Padding (2.7) Padding in safety rooms covers the floor, door and walls to ✓ a clear height of eight feet. Benches or platforms are not X placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire ✓ sprinkler as approved by the State Fire Marshal (SFM). X 7316 Mendocino JH PHY 16-18 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is ✓ X without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for ✓ X each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter ✓ of the facility. (Personnel do not bring any weapon into the X security area.) Lockers are equipped with individual compartments, each with their own locking device. ✓ X Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society ✓ X for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. ✓ X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7316 Mendocino JH PHY 16-18 - 7 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections BSCC Code: 7316 FACILITY: Mendocino County Juvenile Hall TYPE: JH RC: 40 FIELD REPRESENTATIVE: Craigus Thompson DATE: January 25, 2015 ROOMS EACH ROOM Applicabl Each Room FIXTURES* Unit Room # Total Size (L x W x H) or COMMENTS e Designation Type Rooms # Beds RC RC Square/Cubic Feet T U W F S Standards A Unit Single Pre-98 13 1 1 12 7.1 x 9.0 x 9 1 1 1 2 All wet rooms 2 2 4 Contained in shower room located off dayroom. B Unit Single Pre-98 16 1 1 16 7.1 x 9.0 x 9 1 1 1 All wet rooms. Obs. Pre-98 1` 1 (1) 1 Floor toilet. Room 2015 – Unit “B” Room 17 combined with adjoining room to form ADA compliant room. RC reduced by 1 2015 – Unit “A” showers modified to two showers in stalls. RC reduced to 12 to meet 1:6 shower ratio. 1 1 2 1 4 Contained in shower area located off dayroom. C Unit Single 1998 8 1 1 8 10 x 7 x 11.5 1 1 1 All wet rooms. Double 1998 2 2 2 4 10 x 10.5 x 11.5 1 1 1 2 Contained in shower area located off dayroom. Intake Holding 1998 2 0 2 (4) 10 x 7 x 10 1 1 1 Safety 1998 1 0 1 (1) 1 Floor toilet. 2015 - Safety room is now used only for storage. Agency may return it to service as needed in the future. 2018 – Safety room is now being used as a stress relief room for the youth. Youth using the stress relief room are under constant supervision. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp…\Cycle\LAS\7316 Mendocino JH LAS 16/18 - 1 - J460 LAS JUV-05.dot (8/05)