Merced County (2020-2022 inspection cycle)

April 27, 2022 Kalisa Rochester, Chief Probation Officer Merced County Probation Department 1880 Wardrobe Ave. Merced, CA 95341 RE: MERCED COUNTY JUVENILE HALL AND BEAR CREEK ACADEMY BSCC # 7327 AND 7330 2020/2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885 Dear Chief Rochester: The 2020/2022 biennial inspection of the Merced County Probation Department’s Iris Garrett Juvenile Justice Correctional Complex, occupied by the Juvenile Hall and Bear Creek Academy, has been completed. A pre-inspection briefing was held on February 16, 2022, and the facility was inspected on April 11-14, 2022. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the Juvenile Hall is 60 beds and the Bear Creek Academy is 60 beds, for a total of 120 at the Juvenile Justice Correctional Complex. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Chief Rochester Page 2 April 27, 2022 Scope of the Inspection The inspection consisted of a review of the Merced County Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth and collaborative partners. During the inspection, we evaluated consistency between policy and practices. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Juvenile Hall or Bear Creek Academy. No corrective action is required at this time. While on-site, we reviewed substantial written materials including incident reports, grievances, admission/classification documentation, separation/room confinement incident reports and disciplinary reports/findings. Our review was to ensure compliance with Title 15 Regulations and that agency procedures and processes were consistent with policy. We found the facility practices demonstrated staff’s understanding of regulation and expected operational practice. We provided technical assistance related to the administrative separation process to allow youth to return to regular program in their own unit rather than being separated in an adjacent unit, removed from other youth. That process is compliant; however, youth were isolated from the group setting for inconsistent periods of time. By setting a matrix of administrative separation placement based on behavior reasons for the separation, rather than automatic removal from their living unit, youth can continue to be engaged in regular activities during separation. With regard to programming, youth in the detention and commitment sides of the facilities are provided significant services facilitated by probation staff and agency partners. Services are provided and directed by individualized case plans which are updated, modified and enhanced during the youths stay and based on information garnered from multi-agency involvement with each youth. All youth participate in programming that includes social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. We found the Merced County Office of Education is committed to providing an enhanced educational environment for youth that includes an ROP Program, community college enrollment, and new to the facility, technology. The ROP Program includes culinary education/experience, construction, forklift certification, automotive training and landscaping/gardening. Graduated youth are able to continue in the classroom setting and 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7327+ Merced JH and Camp 20-22 Chief Rochester Page 3 April 27, 2022 further their education skills. Mac Books are provided to facilitate Common Core instruction as well as trade programs to accomplish woodworking and Serve-Safe certification. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 120 for both programs. Please see the Physical Plant Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training According to the most recent Standards and Training for Corrections audit, the Merced County Probation Department is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed and accessed the detention of youth this cycle and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. We are impressed with the operations and programming at the Merced County Juvenile Hall and Bear Creek Academy Programs. We would again like to thank you and compliment your staff, specifically Deputy Chief Lisa Maples and Program Manager Joel Daffron, for their dedication, thoroughness and responsiveness. They worked hard to meet regulation requirements and were engaged in the process. Overall, your staff are doing an outstanding job caring for the youth in their care. This concludes the 2020/2022 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Merced County* Chair, Juvenile Justice Commission, Merced County* Chair, Board of Supervisors, Merced County* County Administrator, Merced County* Lisa Maples, Deputy Chief Probation Officer Joel Daffron, Program Manager *Copies of full inspection are available online at www.bscc.ca.gov. 7327+ Merced JH and Camp 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7327 7330 FACILITY NAME: Iris Garrett Juvenile Justice Complex: FACILITY TYPE: JH and Camp Merced County Juvenile Hall Bear Creek Academy - Camp PERSON(S) INTERVIEWED: Kalisa Rochester, Chief Probation Officer; Lisa Maples, Deputy Chief Probation Officer; Joel Daffron, Program Manager; Jennifer Jones, Supervising Juvenile Institution Officer; Mary Straughter, Supervising Probation Officer; Rachel Potter, Juvenile Institution Officer; Danielle Parga, Program Specialist; Derek Dean, Principal – Merced County Office of Education; Frank Sanchez, Transition Advisor (Tutor); Stephanie Azevedo, Wellpath RN; Whitney Cornish, Merced County Behavior Health Clinician I; Laurie Keegan, Merced County Behavior Health Clinician II (LCSW); BCA Youth: Jesus, age 17: Angel (Jordan), age 17: Daniel, age 17: Tony, age 17; Jesus, age 17. JH Youth: D’antre P, age 20; Joseph O, age 18. FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 11-14, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; ☐ 2019: October 1, 2019 ☒ ☐ 2021: November 22, 2021 (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code ☐ ☐ 2020: August 11, 2020 ☒ Section 13146.1 (a) and (b); 2021: September 15, 2021 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7327+ Merced JH Camp PRO 20-22 -1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; 2020 Environmental Health: October 26, 2020 Medical/Mental Health: October 26, 2020 Nutritional Health: October 26, 2020 2021 Environmental Health: July 30, 2021 Medical/Mental Health: December 20, 2021/July 30, 2021 ☐ ☐ Nutritional Health: December 22, 2021 ☒ We noted the Nutritional Health Evaluation found deficiencies related to insufficient Omega #3 foods and leafy greens. The agency has relayed these concerns to Trinity Foods, the Food Service provider for the Merced County jail and Juvenile Justice Complex. We have been advised the menu’s will be revised in July 2022. (D) County superintendent of schools on the adequacy of educational services and facilities as required in ☐ ☐ 2021: February 4, 2021 ☒ Section 1370; 2022: February 28, 2022 (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code ☐ ☐ 2020: October 15, 2020 ☒ 2021: November 5, 2021 (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or ☐ ☐ 2020: September/October 2020 ☒ Probation Commission as required by Section 240 of 2021: August/October 2021 the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is The elements of this regulation are addressed determined by receipt of the Chief Probation Officer’s in a memorandum completed by Chief Probation Officer Kalisa Rochester dated certification letter confirming that all elements of January 31, 2022. regulation are met. (a)Appointment D-101, General Policy (GP) I ☐ ☐ ☒ The Deputy Chief Probation Officer, Lisa In each juvenile facility there shall be a superintendent, Maples, serves as the Facility director or facility manager in charge of its program and Superintendent. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b)Employee Qualifications Each facility shall: 7327+ Merced JH Camp PRO 20-22 -2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to D-101, GP III, D their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening D-101, GP III, C test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by D-101, GP III, A ☒ ☐ ☐ the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in D-101, GP I, B ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the D-101, GP III, F facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING D-102 Each juvenile facility shall: 7327+ Merced JH Camp PRO 20-22 -3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to carry out the overall facility operation and its D-102, GP I programming, to provide for safety and security of youth and staff, and meet established standards and regulations; The facility has 7 Supervising Juvenile Institution Officers (SJIO), 7 JIO III’s and 25 JIO Youth Supervision staff. All are cored trained and have completed PC 832. There are 10 vacancies in the JIO I/II series, however, the agency does a great job in pre- scheduling for vacation and training, only having to backfill for callouts. ☒ ☐ ☐ The facility has a Program Specialist and 5 Peer Specialists (1 Extra-help) to assist youth supervision staff with the programming requirements which allows youth supervision staff to concentrate on the safety and security operational elements of the day to day responsibilities. We are seeing this position more and more in county agencies and we see it as a relief factor for the JIO staff to capitalize on other operational responsibilities in the facility. b) ensure that no required services shall be denied because of insufficient numbers of staff on duty D-102 absent exigent circumstances; ☒ ☐ ☐ The facilities staff roster and schedules were reviewed, and we found the agency does a great job in meeting operational needs for the youth. c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; D-102, GP II ☒ ☐ ☐ The facility has seven Supervising Juvenile Institution Officers, one of which is on duty at all times. 7327+ Merced JH Camp PRO 20-22 -4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) have a clearly identified person on duty at all times who is responsible for operations and activities and ☒ ☐ ☐ D-102, GP III has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ D-102, GP IV f) have sufficient food service personnel relative to the number and security of living units, including staff D-102, GP VIII, F qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; Food services are provided by Trinity Food conduct related training programs for culinary staff; via the Merced County Jail. We found the and maintain necessary records; or, a facility may ☒ ☐ ☐ Nutritional Evaluation noted the menu did serve food that meets nutritional standards prepared not incorporate 2 elements sufficient for the by an outside source; evaluator (Omega 3 foods and Leafy Greens). The agency has relayed food requests to meet the Nutritional Guidelines. g) have sufficient administrative, clerical, recreational, D-102, GP VIII medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☐ ☐ Ancillary staff are not included as youth management of the facility, and to ensure that youth supervision staff. supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, D-102, GP V subject to temporary variations in staff assignments ☒ ☐ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- D-102, GP V, A Juvenile Hall awake youth supervision staff member on duty for each 10 youth in detention; Although the facility has vacancies in the ☒ ☐ ☐ youth supervision staff series, all shifts are sufficiently covered, and they continue to exceed regulation based on the administration of the schedule/scheduler. 7327+ Merced JH Camp PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ D-102, GP VI, A youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the D-102, GP VI, B number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ D-102, GP VII facility. (E) personnel with primary responsibility for other duties such as administration, supervision of D-102, GP VIII personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7327+ Merced JH Camp PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- D-102, GP V, B Bear Creek Academy awake youth supervision staff member on duty for each 15 youth in the camp population; ☒ ☐ ☐ Although the facility has vacancies in the youth supervision staff series, mandatory overtime is in place to ensure staffing meets the required ratio. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ D-102, GP VI, A youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the D-102, GP VI, B number of youth in residence, unless arrangements ☒ ☐ ☐ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ D-102, GP VII facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be D-102, GP X given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of D-102, GP VIII personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING D-103, Initial Orientation Procedure II ☒ ☐ ☐ (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; ☒ ☐ ☐ D-103, Initial Orientation Procedure II, A 7327+ Merced JH Camp PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) scope of decisions they shall make; ☒ ☐ ☐ D-103, Initial Orientation Procedure II, B (3) the identity of their supervisor; ☒ ☐ ☐ D-103, Initial Orientation Procedure II, C (4) the identity of persons who are responsible to them; ☒ ☐ ☐ D-103, Initial Orientation Procedure II, D (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☐ ☐ D-103, Initial Orientation Procedure II, E (6) ethical responsibilities. ☒ ☐ ☐ D-103, Initial Orientation Procedure II, F 7327+ Merced JH Camp PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff D-103, Initial Orientation Procedure III member shall receive a minimum of 40 hours of facility-specific orientation, including: D-103, Mandated Training The facility requires 160 hours of facility specific training, well beyond minimum standards. The Mandated Training Manual and documentation is specified in the facility manual according to classification. The training is via a Field Training Officer (FTO) who determines the level of progress with an ☒ ☐ ☐ initialed training sheet and daily observation report. Once completed to the FTO’s satisfaction, the documentation is submitted to the facility manager for certification. We reviewed the curriculum and the found the agency has developed a sequence of standards in a format that allows the new officer to understand expectations and responsibilities of the job. We were impressed with the degree of focus and intensity driven objectives in the manual. (1) individual and group supervision techniques; ☒ ☐ ☐ D-103, Initial Orientation Procedure III, A (2) regulations and policies relating to discipline and rights of youth pursuant to law and the D-103, Initial Orientation Procedure III, B provisions of this chapter; ☒ ☐ ☐ and J (3) basic health, sanitation and safety measures; ☒ ☐ ☐ D-103, Initial Orientation Procedure III, C (4) suicide prevention and response to suicide attempts ☒ ☐ ☐ D-103, Initial Orientation Procedure III, D 7327+ Merced JH Camp PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ D-103, Initial Orientation Procedure III, E physical restraints; (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☐ ☐ D-103, Initial Orientation Procedure III, F (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ D-103, Initial Orientation Procedure III, G (8) routine security measures, including facility perimeter and grounds; ☒ ☐ ☐ D-103, Initial Orientation Procedure III, H (9) crisis intervention and mental health referrals to mental health services; ☒ ☐ ☐ D-103, Initial Orientation Procedure III, I (10) documentation; and ☒ ☐ ☐ D-103, Initial Orientation Procedure III, J (11) fire/life safety training ☒ ☐ ☐ D-103, Initial Orientation Procedure III, L (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully D-103, GP IV complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section 6035. ☒ ☐ ☐ All 7 Supervising Juvenile Institution Officers (SJIO), 7 Juvenile Institution Officer III’s (JIO III) and 25 Juvenile Institution Officers (JIO) are core trained. 7327+ Merced JH Camp PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete D-103, GP III training pursuant to Section 830 et seq. of the Penal Code. ☒ ☐ ☐ All youth supervision staff are core trained. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there D-102, IX shall be at least one wide awake person on duty at all H-107 Fire Safety Plan I, A times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. All cored staff are trained in Fire and Life ☒ ☐ ☐ Safety. Additionally, the facility requires an annual 2-hour refresher in emergency procedures, including elements of this regulation. They also have staff read the Emergency Procedures in H-118 at their annual evaluation period. 1324 POLICY AND PROCEDURES MANUAL D-104 GP, I-IV All facility administrators shall develop, publish, and implement a manual of written policies and procedures The manual is accessible to employees in that address, at a minimum, all regulations that are both printed copy and electronic versions. applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, The policies impacted by the Professional and shall be administratively reviewed at a minimum Standards staff and due to the Pandemic, every two years, and updated, as necessary. Those have been updated since last cycle. records relating to the standards and requirements set ☒ ☐ ☐ forth in these regulations shall be accessible to the Board on request. The agency is moving to the Lexipol Manual for Juvenile Facilities in the coming The manual shall include: months/years. We provided technical assistance related to the procedural component of Lexipol and to assure the required operational practices remain intact with associated policy changes. (a) table of organization, including channels of communications and a description of job ☒ ☐ ☐ D-104, Manual Contents I, A classifications; 7327+ Merced JH Camp PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the D-104, Manual Contents I, B Juvenile Justice/Delinquency Prevention ☒ ☐ ☐ Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ D-104, Manual Contents I, C (d) initial orientation and training program for employees; ☒ ☐ ☐ D-104, Manual Contents I, D (e) initial orientation, including safety and security issues and anti-discrimination policies, for support D-104, Manual Contents I, E staff, contract employees, school, mental/behavioral ☒ ☐ ☐ health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: ☒ ☐ ☐ D-104, Manual Contents I, F (1) efficient operation of the juvenile facility; ☐ ☐ ☐ D-104, Manual Contents I, F-1 (2) legal and proper care of youth; ☐ ☐ ☐ D-104, Manual Contents I, F-2 (3) maintenance of individual youth's records; ☒ ☐ ☐ D-104, Manual Contents I, F-3 (4) supply of information to the juvenile court and those authorized by the court or by the law; and, ☒ ☐ ☐ D-104, Manual Contents I, F-4 7327+ Merced JH Camp PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) release of information regarding youth. ☒ ☐ ☐ D-104, Manual Contents I, F-5 (g) ethical responsibilities; A-102 Code of Ethics ☒ ☐ ☐ D-104, Manual Contents I, G (h) trauma-informed approaches; ☒ ☐ ☐ D-104, Manual Contents I, H (i) culturally responsive approaches; ☒ ☐ ☐ D-104, Manual Contents I, I (j) gender responsive approaches; ☒ ☐ ☐ D-104, Manual Contents I, J (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal A-107 access to all available services, placement, care, treatment, and benefits, and provides that no person D-104, Manual Contents I, K shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration The facilities non-discrimination policy is status, color, religion, gender, sexual orientation, posted in each living unit. gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and ☒ ☐ ☐ D-104, Manual Contents I, L weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible D-104, Manual Contents I, M youth; and, ☒ ☐ ☐ J-112, Medi-Cal Eligibility and Suspension of Benefits 7327+ Merced JH Camp PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. D-104, Manual Contents I, N The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN H-107 Fire Safety Plan (FSP) The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with ☒ ☐ ☐ The facility manual has a comprehensive fire the State Fire Marshal, in developing a plan for fire safety safety plan addressing all components of which shall include, but not be limited to: regulation. a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☐ ☐ H-107 FSP I, A-I b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection E-103, GP I Monthly Inspections record; H-107 Fire Inspections I and II The agency conducts weekly Inspections of the entire facility, including Court and ☒ ☐ ☐ Intake. The 9-page form outlines the process; and includes the specific area/room, the problem, the action step, and finally the ‘fix’ date. Most recently, the supervisor completing the form backtracks the entries from the week before and updates the form, which is distributed to administration. c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ H-107 Fire Inspections II 7327+ Merced JH Camp PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) an evacuation plan; H-101 Emergency Procedures for Evacuation, GP VII ☒ ☐ ☐ H-107 Fire and Evacuation Drills I-IV e) documented fire drills not less than quarterly; H-107 Fire and Evacuation Drills I-IV The fire drills include evacuation of the ☒ ☐ ☐ facility to a safe area depending on the drill type. Each SJIO is responsible for completing a drill each quarter. There have been 27 drills since July 2020 up to the date of the BSCC inspection. f) a written plan for the emergency housing of youth in the case of fire; and, H-101 Emergency Housing Plan I, A-C ☒ ☐ ☐ Emergency housing will be coordinated with the Merced County Sheriff’s Department or outside county juvenile facilities. g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ ☐ ☐ H-117 Fire Suppression Pre-Plan 7327+ Merced JH Camp PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW Each facility administrator shall develop policies and F-101 Key Control procedures to annually review, evaluate, and document F-102 Security Issues security of the facility. The review and evaluation shall include internal and external security, including, but not F-103 Security Electronics limited to, key control, equipment, and staff training. H-118 Review of Emergency Procedures ☒ ☐ ☐ This section discusses the annual review of Security measures. A Security Review memo was completed by Deputy Chief Probation Officer Lisa Maples on January 31, 2022, documenting compliance with this regulation. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific H-101 Emergency Procedures for policies and procedures for emergencies that shall Evacuation include, but not be limited to: H-102 Emergency Procedures and Communication Codes (No Evacuations) ☒ ☐ ☐ An Emergency Procedures Review memo was completed by Deputy Chief Probation Officer Lisa Maples on January 31, 2022, documenting compliance with this regulation. (a) escape, disturbances, and the taking of hostages; H-102 Emergency Procedures and Communication Codes (No Evacuations) ☒ ☐ ☐ H-102, I, A-I Escape Attempts, Hostages, Fights, Riots and Other Disturbances 7327+ Merced JH Camp PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) civil disturbance, active shooter and terrorist attack; H-102 I-VII Emergency Procedures and Communication Codes (No Evacuations) ☒ ☐ ☐ Armed person or Terrorist Threat within the Facility or Grounds (c) fire and natural disasters; H-101 I Specific Evacuations Issues, Fire H-101 II Earthquake ☒ ☐ ☐ H-101 III Flood H-101 IV Bomb Threat H-101 V Toxic Spills (d) periodic testing of emergency equipment; H-107 Fire Inspections I, A-F ☒ ☐ ☐ H-111 Emergency Equipment Failure (e) emergency evacuation of the facility; and H-101 Emergency Procedures for ☒ ☐ ☐ Evacuation (f) a program to provide all youth supervision staff with an annual review of emergency procedures. H-118 Review of Emergency Procedures All staff are required to review emergency ☒ ☐ ☐ procedures annually. Additionally, staff receive a 2-hour STC Certified class in Fire and Life Safety each year. We note it was not completed in 2021 due to the Pandemic. 7327+ Merced JH Camp PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS The facility administrator shall develop and implement G-118 GP I-III policy and procedures that provide for direct visual G-118 Room Check Procedure I-VI observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in We reviewed safety check log audits for 2 holding cells or confined to their bed in a dormitory. days each month, at different times and in Supervision is not replaced, but may be supplemented each occupied unit of the entire facility from by, an audio/visual electronic surveillance system July 2020 to March 2022. The agency noted designed to detect overt, aggressive or assaultive late checks, and, in each audit, a time period behavior and to summon aid in emergencies. All safety included a camera audit. This comparison checks shall be documented with the actual time the was an additional step to assure staff were check is completed. completing the check with direct visual observation of a youth. ☒ ☐ ☐ This process has been painful for administration as they have had several staff not meet the expectation which involved the internal progressive discipline process. Late checks are rare, and the process of accountability is swift. In terms of random and varied checks, we found the agency has successfully integrated the intent of the regulation with staff. 1329 SUICIDE PREVENTION PLAN G-109 Suicide Identification Program The facility administrator, in collaboration with the Y-G-05 Wellpath Suicide Prevention healthcare and behavioral/mental health administrators, Program shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ The plan shall consider the needs of youth experiencing The agency has had several incidents of past or current trauma. Suicide prevention responses suicide behaviors this cycle, only one shall be respectful and in the least invasive manner response included Mental Health Separation, consistent with the level of suicide risk. The plan shall monitoring by Behavior Health staff daily include the following elements: and close supervision. 7327+ Merced JH Camp PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and G-109 Admission Procedures V, A-N Training and the Juvenile Corrections Officer Core Course. ☒ ☐ ☐ All youth supervision staff complete a block of Suicide Prevention Training. (b) Screening, Identification Assessment and Precautionary Protocols G-109 Screening Identification Assessment (1) All youth shall be screened for risk of suicide at intake and as needed during ☒ ☐ ☐ detention. The facility uses the MAYSI-2 Instrument to assess the risk of youth entering the facility. (2) All youth supervision staff who perform intake processes shall be trained in ☒ ☐ ☐ G-109 Admission Procedures V, A screening youth for risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of G-109 Admission Procedures IV, A suicide shall be referred to ☒ ☐ ☐ behavioral/mental health staff for a suicide G-109 Screening Identification Assessment risk assessment. II, A-C (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the G-109 Suicide Intervention Procedures I- behavioral/mental health assessment. ☒ ☐ ☐ VIII (c) Referral process to behavioral/mental health staff for assessment and/or services. G-109 Admission Procedures IV, A. V, and K ☒ ☐ ☐ G-109 Screening Identification Assessment II, B (d) Procedures for monitoring of youth identified at risk for suicide. G-109 Suicide Intervention Procedures I- ☒ ☐ ☐ VIII (e) Safety Interventions 7327+ Merced JH Camp PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Procedures to address intervention G-109 Suicide Intervention Procedures I- protocols for youth identified at risk for VIII ☒ ☐ ☐ suicide which may include, but are not limited to: A. Housing consideration G-109 II, B Suicide Intervention Procedures (sleeping room) ☒ ☐ ☐ G-109 II, C (Safety Room) B. Treatment strategies including trauma-informed approaches ☒ ☐ ☐ G-109 Suicide Intervention Procedures II (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit G-109 I-VIII Suicide Intervention suicidal behaviors. Procedures ☒ ☐ ☐ G-109 I, A-E Suicide Intervention Procedures (f) Communication (1) The intake process shall include G-109 Admission Procedures I and II communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s G-109 Communication I-VII past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for ☒ ☐ ☐ G-109 Communication I suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts G-109 Debriefing (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, G-109 Administrative Review during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ G-109 Debriefing I 7327+ Merced JH Camp PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ G-109 Debriefing I (h) Documentation (1) Documentation processes shall be G-109 E Suicide Attempt Procedure developed to ensure compliance with this regulation G-109 II, G and H Suicide Intervention ☒ ☐ ☐ Procedures G-109 IV Admission Procedures Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, G-109 GP I services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ ☐ ☐ E-102 Reporting of Legal Actions I notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE H-108 Death of a Youth DETAINED H-108 Death of a Youth GP III (1) Death of a Youth. (a) The facility administrator, in cooperation with the ☒ ☐ ☐ health administrator and the behavioral/mental health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7327+ Merced JH Camp PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the facility administrator, shall develop written policies H-108 Death of a Youth Procedure IV, B and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney H-108 Death of a Youth Procedure IV, A General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar In the case of a death at the facility, BSCC days inspect and evaluate the juvenile facility, jail, staff are able to inspect or evaluate the lockup or court holding facility pursuant to the ☒ ☐ ☐ facility within the parameters of T15. provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the H-103 GP IV Medical Emergencies health administrator, shall develop written policies . and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☐ ☐ Merced County does report required and profile survey reports to the Board within 10 population and profile detention statistics to working days after the end of each reporting period, in BSCC. a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a E-401 Facility Capacity juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7327+ Merced JH Camp PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES G-103 GP I The facility administrator shall develop and implement written policies and procedures for admittance of youth The agency implements a wide array of that emphasize respectful and humane engagement with assessments and screenings when youth are youth, and reflect that the admission process may be admitted, including: the Intake screening traumatic to youth who may have already experienced form, which identifies medical and mental trauma. Policies shall be trauma-informed, culturally health information; the MAYSI which relevant, and responsive to the language and literacy focuses on community risk factors (Drug and needs of youth. In addition to the requirements of Alcohol use, anger, depression and medical Sections 1324 and 1430 of these regulations: criteria) and suicidal behaviors; the DRAI, a detention risk assessment; the SOGIE, which focuses on trauma and sexual victimization or behaviors;, and the Victim Vulnerability ☒ ☐ ☐ Assessment. Intake staff are trained to engage with youth to be responsive to the admission process, understanding it is traumatic. Additional tools relate to Classification and PREA; being sensitive to the process while completing the booking. Depending on the response to the screening and/or assessment, youth are placed on special watches and referred to Behavior Health. (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☐ ☐ G-103 GP IV of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ G-103 GP IX (3) Documented secure storage of personal belongings; ☒ ☐ ☐ G-103 GP III 7327+ Merced JH Camp PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Offer of food upon arrival; ☒ ☐ ☐ G-115 GP VII (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ G-103 GP V disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, G-103 GP VI 1413, and 1430 of these regulations; ☒ ☐ ☐ The facility medical staff screens youth within 24 hours. (7) Contact with Regional Center for the Developmentally Disabled for youth that are G-103 GP VI suspected of or identified as having a developmental disability, pursuant to Section 1413; and, ☒ ☐ ☐ The Medical staff screens youth within 24 hours and will refer to the Regional Center if suspected or identified as being Developmentally Disabled. (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ G-103 GP VII (b) juvenile hall administrators shall establish written criteria for detention that considers the least G-101 Youth Eligible for Admission restrictive environment. G-102 Youth Ineligible for Admission G-103 Admission Procedures VI, DRAI ☒ ☐ ☐ The Detention Risk Assessment Instrument assists staff in evaluating if a youth needs to remain in secure detention. 7327+ Merced JH Camp PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures G-103 GP X (BCA) that advise the youth of the estimated length of ☒ ☐ ☐ stay, inform them of program guidelines and I-104 Program Structure III, A-D provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated Youth are advised of the court process at length of his/her stay. admission, with follow up discussions after ☒ ☐ ☐ each Court hearing regarding their continued detention. 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE G-103 VII G-103 Admission Procedures IX, B-6, A The facility administrator shall develop and implement (Maysi-2) and B (Victim Vulnerability written policies and procedures to reduce the risk of Assessment-VVA) sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of admission based on the following information: ☒ ☐ ☐ Both tools administered at Intake assist in determining prior sexual abuse. A VVA is completed on each youth entering the facility to access the youth’s likelihood of victimization or victimizing behaviors. The department is also involved in the county CSEC program to assist youth who have been sexually exploited. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ G-103 Admission Procedures IX, B-6, B-1 (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, ☒ ☐ ☐ G-103 Admission Procedures IX, B-6, B-2 transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ G-103 Admission Procedures IX, B-6, B-3 7327+ Merced JH Camp PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Age; ☒ ☐ ☐ G-103 Admission Procedures IX, B-6, B-4 (e) Level of emotional and cognitive development; ☒ ☐ ☐ G-103 Admission Procedures IX, B-6, B-5 (f) Physical size and stature; ☒ ☐ ☐ G-103 Admission Procedures IX, B-6, B-6 (g) Mental illness or mental disabilities; ☒ ☐ ☐ G-103 Admission Procedures IX, B-6, B-7 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ G-103 Admission Procedures IX, B-6, B-8 (i) Physical disabilities; ☒ ☐ ☐ G-103 Admission Procedures IX, B-6, B-9 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ G-103 Admission Procedures IX, B-6, B-10 (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ ☐ ☐ G-103 Admission Procedures IX, B-6, B-11 supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance G-103 Admission Procedures IX, B-7 process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7327+ Merced JH Camp PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall implement appropriate controls on the dissemination of information within the G-103 Admission Procedures IX, B-7 facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES The facility administrator shall develop and implement G-105 written policies and procedures for release of youth from custody which provide for: The agency has monthly Multi-Disciplinary Team (MDT) meetings which include ☒ ☐ ☐ release and re-entry planning. The Child and Family Team (CFT) meetings for BCA youth have a process and ongoing transition planning for re-entry into the community when released from the program. (a) verification of identity/release papers; ☒ ☐ ☐ G-105 GP I (b) return of personal clothing and valuables; ☒ ☐ ☐ G-105 GP II (c) notification to the youth's parents or guardian; ☒ ☐ ☐ G-105 GP III (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ G-105 GP IV regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ G-105 GP V (f) notification of facility mental health personnel. ☒ ☐ ☐ G-105 GP VI 7327+ Merced JH Camp PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement policies and procedures for post-disposition youth to G-105 Release Procedures II, F-6 coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of G-105 Release Procedures III youth from custody. This section is for the temporary release of a ☒ ☐ ☐ youth. Since the Pandemic, there have been no furlough of youth. The administrators are planning to revise the BCA Point System to reflect best practice and evidence-based step- down models moving forward. 1352 CLASSIFICATION The facility administrator shall develop and implement G-107 written policies and procedures on classification of ☒ ☐ ☐ youth for the purpose of determining housing placement in the facility. Such procedures shall: 7327+ Merced JH Camp PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the G-107 GP I and VI appropriate, least restrictive housing and program settings. Housing assignments shall consider the need for single, double or dormitory assignment or The facility has implemented a Custody location within the dormitory; Classification Assessment which is a tool to determine appropriate placement of youth for safety or security of the facility. The codes prompt staff responses and ensure youth are appropriately supervised based on known triggers or behaviors. Considerations include family dynamics, gang involvement, facility behaviors, education and special management considerations. The form ☒ ☐ ☐ prompts a supervisor level authorization and placement. We reviewed numerous packets of classification materials including the DRAI and PREA/Behavior/Unit Classification documentation. We found the agency exercises every tool to ensure appropriate safety, security and placement of youth in the facility. The Classification summaries are inclusive of regulation elements and appropriate placement concerns. (b) consider facility populations and physical design of the facility; ☒ ☐ ☐ G-107 GP I (c) provide that a youth shall be classified upon admittance to the facility; classification factors G-107 GP II shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, legal status, public safety considerations, The facility has 4 occupied units, 2 for medical/mental health considerations, gender and detention and 1 ½ for BCA youth. They gender identity of the youth; ☒ ☐ ☐ continue to maintain half a unit for quarantine youth. Youth are classified based on a myriad of criteria, each intended to be the least restrictive while meeting their needs. 7327+ Merced JH Camp PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, including provisions that consider the level of G-107 GP III supervision and the youth's behavior while in custody; and, ☒ ☐ ☐ Classification reviews occur when new information is received or at the request of the youth, and at minimum, monthly. (e) provide that facility staff shall not separate youth from the general population or assign youth to a G-107 GP IV single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ The facilities non-discrimination policy is posted in the living units and in the youth gender expression, mental or physical disability, or handbook. HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☐ ☐ G-107 GP V identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies G-123 Lesbian, Gay, Transgender, Queer + and procedures ensuring respectful and equitable Youth treatment of transgender and intersex youth. The ☒ ☐ ☐ policies shall provide that: This policy addresses all forms of gender identity and orientation. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s G-123 Name and Language II preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise ☒ ☐ ☐ compromise facility operations as determined by The Transgender/Intersex Preference Form the facility manager or designee, and shall provides for youth to indicate name, document any decision made on this basis. pronoun, housing and search preferences. The youth signs the document and is required to read Policy G-123. 7327+ Merced JH Camp PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☐ ☐ G-123 Classification I, F identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes G-107 GP VI, VII, VIII their safety and well-being. Staff may not automatically house youth according to their G-123 Classification I external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ G-123 Medical and Mental Health Care I behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical G-123 Classification I, H plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s F-106, GP VI anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of F-108 Provisions for Transgender/Intersex ☒ ☐ ☐ the staff member who conducts any search of the youth. Searches G-123 Searches I and II 7327+ Merced JH Camp PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION The facility administrator shall develop and implement G-103 Admission Procedures IX, A written policies and procedures to orient a youth prior Orientation to placement in a living area. Both written and verbal information shall be provided and supplemented with video orientation if feasible. Provision shall be made to The facility provides a verbal and written provide accessible orientation information to all orientation while in booking, and the detained youth including those with disabilities, limited handbook stays with the youth during their literacy, or English language learners. Orientation shall stay. The handbook includes all elements of include information that addresses: regulation and there is signage throughout the facility reminding youth of rules, sanctions and expectations. ☒ ☐ ☐ We reviewed the Admission Process Checklist, which includes the above policy and practice to ensure youth are oriented prior to unit placement. The youth are required to sign an acknowledgement of the process, which emphasizes facility rules and the PREA policy as it relates to a zero tolerance for any sexual abuse, assault or harassment. (a) facility rules including contraband and searches and disciplinary procedures; ☒ ☐ ☐ G-103 Admission Procedures IX, B-1 and 2 (b) facility’s system of positive behavior interventions and supports, including behavior expectations, G-103 Admission Procedures IX, B-3 incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual G-103 Admission Procedures IX, B-18 harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; ☒ ☐ ☐ All youth are required to watch the departments PREA video. 7327+ Merced JH Camp PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) identification of key staff and their roles; ☒ ☐ ☐ G-103 Admission Procedures IX, B-20\ (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be G-103 Admission Procedures IX, B-4 free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court process; ☒ ☐ ☐ G-103 Admission Procedures IX, B-5 (g) access to routine and emergency health and mental health care; ☒ ☐ ☐ G-103 Admission Procedures IX, B-6 (h) access to education, religious services, and recreational activities; G-103 Admission Procedures IX, B-15 and ☒ ☐ ☐ 21 (i) housing assignments; ☒ ☐ ☐ G-103 Admission Procedures IX, B-8 (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☐ ☐ G-103 Admission Procedures IX, B-13 (k) rules and access to correspondence, visits and telephone use; G-103 Admission Procedures IX, B-10 and ☒ ☐ ☐ 11 (l) availability of reading materials, programming, and other activities; G-103 Admission Procedures IX, B-12 and ☒ ☐ ☐ 17 7327+ Merced JH Camp PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; G-103 Admission Procedures IX, B-19 ☒ ☐ ☐ The youth handbook provides guidelines the facility has in place which could result in the use of force or restraint. It is a summary of policy. (n) immigration legal services; ☒ ☐ ☐ G-103 Admission Procedures IX, B-16 (o) emergencies including evacuation procedures; ☒ ☐ ☐ G-103 Admission Procedures IX, B-14 (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and A-107 Non- Discrimination Policy harassment by other youth and staff; ☒ ☐ ☐ The NDP is articulated in the youth pamphlet. (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ G-103 Admission Procedures IX, B-23 (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ G-103 Admission Procedures IX, B-21 (s) a process for which parents/guardians receive information regarding the youth’s stay in the A copy of the youth pamphlet, detailing facility that at a minimum includes answers to ☒ ☐ ☐ information on the youths stay, is mailed to frequently asked questions and provides contact the parent when a youth is detained. information for the facility, medical, school and mental health; and, 7327+ Merced JH Camp PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ G-103 Admission Procedures IX, B-22 1354 SEPARATION G-124 Separation ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures that address: 7327+ Merced JH Camp PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 (a) separation of youth for reasons that include, but are not be limited to, medical and mental health G-124 GP I, A Voluntary Separation (Self conditions, assaultive behavior, disciplinary Separation) consequences and protective custody. A youth has the ability to self-separate from his/her assigned unit based on application. Self-separation is not confinement but rather a youth’s choice to not participate in activities. The agency memorialized an alternative placement in a Separation Unit to allow these youth to not interfere with routine programming and found this population grew. Post Pre-Inspection, the agency realized self- separation for long periods is a Special Program or Behavior Management issue to include a collaborative approach to determines a youth’s insistence on isolation. There have been no requests for self- separation in March or April 2022. ☒ ☐ ☐ G-124 GP I, B Involuntary Separation (Medical, Mental Health or Administrative) Involuntary separation can be for medical reasons, mental health requests or for administrative purposes. In terms of Administrative Separation (discipline or behavior), the youth must meet certain milestones of behavior for return to regular programming. The youth’s behavior is evaluated each shift by a SJIO and every effort is made to meet the established goals of reintegration. We provided technical assistance to have a more consistent matrix for determining how long a youth is on administrative separation and to allow a youth to be separated in their own unit. 7327+ Merced JH Camp PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ G-124 GP I (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ G-124 GP I necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. I-101 Discipline Process ☒ ☐ ☐ I 103 Behavior Management System (e) when separation results in room confinement, the separation shall occur in accordance with Welfare ☒ ☐ ☐ G-108 and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation G-124, Procedure II-B remains necessary. Youth have the ability to self-separate, for ☒ ☐ ☐ short or long periods of time. A separation log is initiated and requires administrative notice, follow up and at minimum, a daily review. There have been no self-separation requests since February 2022. 7327+ Merced JH Camp PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and G-108 Room Confinement implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions We reviewed Room Confinement (RC) Code Section 208.3. The placement of a youth in processes and accompanying documentation. room confinement shall be accomplished in There have been 46 incidents of RC in the accordance with the following guidelines: 20-month period from July 2020 to February 2022, down from the 63 incidents in a 12- month period including all of 2019. Our documentation review included packets with a Room Confinement Checklist, identifying the staff responsibilities for the process, the incident report, and safety check log. Of the incidents we reviewed almost all were less than an hour, three less than 2 hours and one less than 3 hours. Policy requires youth to be moved to intake for RC ☒ ☐ ☐ placement, which allows normal programming in the units to continue. Staff have adopted the principals and expectations of RC, utilizing the tool as a last resort and re-integrating youth as soon as possible. We provided technical assistance to remind staff to keep room confinement out of the due process procedures and keep the policy and regulation responsibilities for each separate. The documentation, incident reports and youth interviews were responsive to this point, but some Due Process reviews mentioned the room confinement placement on the form. (1) Room confinement shall not be used before other, less restrictive, options have been G-108 GP II attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. 7327+ Merced JH Camp PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☐ ☐ G-108 GP III convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☐ ☐ G-108 GP IV physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☐ ☐ G-108 GP confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ G-108 Continuation of Room Confinement I (2) Consult with mental health or medical staff. G-108 Continuation of Room Confinement ☒ ☐ ☐ I, A (3) Develop an individualized plan that includes the goals and objectives to be met in order to G-108 Continuation of Room Confinement reintegrate the youth to general population. ☒ ☐ ☐ I, B (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☐ ☐ G-108 Continuation of Room Confinement (A) Document the reasons for room confinement and the basis for the G-108 Continuation of Room Confinement extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when I, C he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met ☒ ☐ ☐ G-108 Continuation of Room Confinement in order to integrate the youth to general population. I, B 7327+ Merced JH Camp PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Obtain documented authorization by the facility superintendent or his or her G-108 Continuation of Room Confinement designee every four hours thereafter. ☒ ☐ ☐ I, D (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ G-108 GP I youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards ☐ ☐ ☒ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or ☐ ☐ ☒ additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that G-108 Procedures C requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat G-108 Procedures B and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN J-110 Institutional Assessment and Plan ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures for assessment and case planning. 7327+ Merced JH Camp PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Assessment: The assessment is based on information collected J-110 GP I during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, The agency uses the Positive Achievement identification of substance abuse history, Change Tool (PACT) Assessment for youth educational, vocational, counseling, behavioral prior to or upon entering the facility. The health, consideration of known history of trauma, assigned Probation Officer completes the and family strengths and needs. initial assessment and identifies the youth’s criminogenic needs. The completed assessment will be forwarded to the facility SJIO within 24 hours of admission. If the assessment has not been completed prior to entry/admission, the designated staff will complete one within required timelines. Once the assessment is provided, the (ongoing) Institution Case Plan will be reviewed every 30 days to ensure goals and objectives are maintained and/or modified. Within 30 days of a youth’s scheduled release, a Child and family Team (CFT) Plan ☒ ☐ ☐ is created to establish re-entry and transition goals. We reviewed numerous initial, ongoing and CFT plans, articulating the goals established, intervention implemented and timelines for completion. The agency has Peer Support Specialists and a Program Specialists who engage regularly with youth to ensure identified needs are met with comparable services and programming. We found the documentation was clear, targeted and comprehensive. The narratives were individualized and articulated specific details to achieve success. The use of the peer and program specialist positions is beneficial to the youth and helpful to staff who are tasked with operational responsibilities. 7327+ Merced JH Camp PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Institutional Case Plan: (1) A case plan shall be developed for each youth ☒ ☐ ☐ J-110 GP II held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: ☒ ☐ ☐ J-110 Institutional Case Plans (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☐ ☐ J-110 Institutional Case Plans I (B) a plan for meeting the objectives that includes a description of program resources ☒ ☐ ☐ J-110 Institutional Case Plans I needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and J-110 Institutional Case Plans I discussion of the plan with the youth; ☒ ☐ ☐ The staff review, modify and update the Institutional Case Plan every 30 days. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed J-110 Institutional Case Plans II for post dispositional youth in accordance with Section 1351; and, Within 30 days of release, the CFT (Child and Family Team) will meet to target ☒ ☐ ☐ transition and re-entry services for a youth exiting the facility. The team consists of facility staff, school staff, Behavioral Health staff, a Supervising Deputy Probation Officer and family member(s) or supportive adult(s). (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be J-110 GP III developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 7327+ Merced JH Camp PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK SERVICES J-109 The facility administrator shall develop and implement written policies and procedures ensuring the availability of appropriate counseling and casework services for all The agency case management system from youth. Policies and procedures shall ensure: Tyler has a Detention Activity Tree component which allows facility staff, field DPO’s, and agency partners to document pertinent information in real time. If a youth requests assistance in contacting an ☒ ☐ ☐ attorney/parent/supportive adult or when staff/partners provide counsel with any issues or facilitate assistance while detained, the system generates a documented notation of the contact. We reviewed numerous documented activity tree entries and found them responsive to the youths needs or behaviors. (a) youth will receive assistance with needs or concerns that may arise; ☒ ☐ ☐ J-109 GP II, A (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☐ ☐ J-109 GP II, B clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ J-109 GP II, C 7327+ Merced JH Camp PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the H-112 Use of Force (UF) responsible physician, shall develop and implement written policies and procedures for the use of force, which may include chemical agents. Force shall never The agency provided a multitude of force be applied as punishment, discipline, retaliation or incidents for review, including youth on treatment. youth fights, riot behavior, threatening behavior towards staff, and self-harm (a) At a minimum, each facility shall develop policies behavior. Of the total 103 incidents from and procedures which: July 2020 to February 2022 (20 months), there were 223 youth involved. We found 103 uses of OC spray and 131 included physical force. As demonstrated by the data, a majority of incidents involved multiple youth. There were 45 incidents of staff using restraints post incident, as an escort to the youth’s room or intake. The incident reports were timely, informative and within policy. Staff responses and actions appeared appropriate ☒ ☐ ☐ based on the comprehensive documentation submitted. The facility meets monthly via an ‘Inquiry Board’ to audit/review all UF incidents. The findings made post review are that the staff acted lawfully, appropriately within policy, immediately in response to the identified threat, and/or was the force necessary. The review also identifies if the staff were appropriately trained to respond, objective and reasonable in their response, whether the staff precipitated the incident and that the staff reacted professionally. Use of Force incidents are down from the recorded incidents from January to October 2019 (116 in 10 months) and 2018 (200 in 12 months). 7327+ Merced JH Camp PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☐ ☐ H-112 Use of Force Defined 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical H-112 Defense Options Defined options and define when those force options are appropriate. ☒ ☐ ☐ The facility provides a continuum that includes: Officer Presence, Counseling, Verbal Commands, Empty Hand Controls, Defensive Tactics and OC Spray. (3) describe force options or techniques that are expressly prohibited by the facility. ☒ ☐ ☐ H-112 Prohibited Techniques (4) describe the requirements of staff to report any inappropriate use of force, and to take ☒ ☐ ☐ H-112 GP I, I affirmative action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for H-112 Documentation of Use of Force I documenting and reporting the use of force, including reporting requirements of H-112 Incident Reports I, A-I management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. H-112 Administrative Review of Use of ☒ ☐ ☐ Force I, A-H (7) define the role, notification, and follow-up procedures required after use of force incidents H-112 Medical Referral or Treatment I, A-B for medical, mental health staff and parents or legal guardians. ☒ ☐ ☐ H-112 Mental Health Referral or Treatment I H-112 Notification I 7327+ Merced JH Camp PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code H-112 GP II Section 6030(f) and Welfare and Institutions Code Section 222. This section describes the imitations of using force for a list of medical conditions. ☒ ☐ ☐ H-116 Procedure III Pregnant Youth This policy describes pregnant youth may be OC sprayed in extremely exigent conditions and not physically restrained. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: H-112 Defense Options VI OC Spray There were 103 incidents of OC use from ☒ ☐ ☐ July 2020 through February 2022. We reviewed a sampling of UF incidents, including OC spray, and found the facility exhausts efforts to de-escalate incidents before having to use this tool. (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size ☒ ☐ ☐ H-112 Training Requirements for Physical and the approved method of deployment for and OC Spray Force Interventions I and II those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☒ ☐ ☐ H-112 Defense Options VI OC Spray or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical H-112 Training Requirements for Physical agents. This shall include that youth who have ☒ ☐ ☐ and OC Spray Force Interventions VIII been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. 7327+ Merced JH Camp PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up procedures required after use of force incidents H-112 Documentation of Use of Force I involving chemical agents for medical, mental health staff and parents or legal guardians. H-112 Incident Reports I, A-I H-112 Administrative Review of Use of Force I, A-H ☒ ☐ ☐ H-112 Medical Referral or Treatment I, A-B H-112 Mental Health Referral or Treatment I H-112 Notification I (5) provide for the documentation of each incident of use of chemical agents, including the reasons H-112 Documentation of Use of Force I for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☒ ☐ ☐ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and ☒ ☐ ☐ H-112 Training Requirements for Physical regular training in use of force and chemical agents and OC Spray Force Interventions VIII when appropriate that address: (1) known medical and behavioral health conditions that would contraindicate certain ☒ ☐ ☐ H-112 GP II types of force; (2) acceptable chemical agents and the methods of application. H-112 Training Requirements for Physical ☒ ☐ ☐ and OC Spray Force Interventions V, VI, VII (3) signs or symptoms that should result in immediate referral to medical or behavioral H-112 Training Requirements for Physical health. and OC Spray Force Interventions VIII H-112 Medical Referral or Treatment I, A-B ☒ ☐ ☐ H-112 Mental Health Referral or Treatment I 7327+ Merced JH Camp PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ H-112 Grievances on the Use of Force (5) physical training force options that may require the use of perishable skills. H-112 Training Requirements for Physical and OC Spray Force Interventions III This section addresses the training prior to carrying OC Spray. ☒ ☐ ☐ H-112 Training Requirements for Physical and OC Spray Force Interventions IV This section addresses the annual training refresher courses. (6) timelines the facility uses to define regular training. The facility requires significant training prior ☒ ☐ ☐ to being authorized to carry OC Spray with a minimum of 3 updated trainings annually. 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the F-107 GP I Use of Restraint Devices within responsible physician and mental health director, shall the Facility develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize a youth's There have been 4 incidents involving extremities and/or prevent the youth from being restraints as defined by this regulation, which include the use of the WRAP device. ambulatory. ☒ ☐ ☐ Incident reports revealed staff exhausted efforts to avoid this level of force pre- restraint use. The reports were documented by numerous staff involved and articulated efforts to avoid the WRAP use. 7327+ Merced JH Camp PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Physical restraints may be used only for those youth who present an immediate danger to themselves or F-107 GP II others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause F-107 WRAP GP I, B ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of F-107 GP II restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through F-107 WRAP GP I, F affixing of hands and feet together behind the back ☒ ☐ ☐ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used F-104 Movement of Youth within the to restrain youth for movement or transportation within Facility the facility. Movement within the facility shall be ☒ ☐ ☐ governed by Section 1358.5, Use of Restraint Devices F-107 GP I Use of Restraint Devices within for Movement Within the Facility. the Facility Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager F-107 Use of Restraint Devices for may delegate authority to place a youth in restraints to a ☒ ☐ ☐ Prolonged Periods I, A physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of F-107 WRAP GP I, C every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later H-107 WRAP Procedure III and IV (no than two hours from the time of placement. The youth medical staff on duty) shall be medically cleared for continued retention at least every three hours thereafter. ☒ ☐ ☐ Medical must be on site and review every 30 minutes. 7327+ Merced JH Camp PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the H-107 WRAP Procedure III and V time of placement, to assess the need for mental health treatment. ☒ ☐ ☐ This policy details staff responsibilities when no behavior health staff are on duty. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and H-107 WRAP Precaution IV to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff H-107 WRAP Procedure VI interventions shall be documented at least every 15 H-107 WRAP Documentation minutes, with actual time of the documentation recorded. ☒ ☐ ☐ The facility requires 1:1 Supervision with 5- minute observations. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an application of restraints. ☒ ☐ ☐ H-107 WRAP Documentation I, A (b) known medical conditions that would contraindicate certain restraint devices and/or F-107 Use of Restraint Devices within the techniques. ☒ ☐ ☐ Facility V, A-G (c) acceptable restraint devices. F-107 GP I ☒ ☐ ☐ The facility has identified metal handcuffs, leg shackles, plastic cuffs, cloth restraints and the WRAP. (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ H-107 WRAP Precautions I-VI 7327+ Merced JH Camp PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) availability of cardiopulmonary resuscitation equipment. F-107 GP IV ☒ ☐ ☐ H-107 WRAP for Prolonged Periods III, D (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or F-107 Use of Restraint Devices for in a specified housing area for restrained youth Prolonged Periods I, B which makes provision to protect the youth from ☒ ☐ ☐ abuse. H-107 WRAP for Prolonged Periods III (g) provision for hydration and sanitation needs. H-119 Use of WRAP for Prolonged Periods ☒ ☐ ☐ C (h) exercising of extremities. H-119 Use of WRAP for Prolonged Periods ☒ ☐ ☐ C 7327+ Merced JH Camp PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN F-107 Use of Restraint Devices within the THE FACILITY. Facility The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health We reviewed 10 incidents specific to the use director, shall develop and implement written policies of restraints for movement and transportation and procedures for the use of restraint devices when the within the facility, each involving a youth purpose is for movement or transportation within the use of force incident. The justification is facility that shall include the following: documented in a form titled ‘Restraint ☒ ☐ ☐ Device Assessment for Movement and Transportation Within the Facility.’ Staff are required to check the box that applies and document the circumstances leading to the restraint, the less restrictive measures considered, known medical conditions and the consideration of trauma due to the restraint application. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the ☒ ☐ ☐ F-107 GP I and V required training. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ F-107 GP VI (c) an individual assessment of the need to apply restraints for movement or transportation that F-107 Documentation I, a-d includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma The facility reviews all UF and UR incidents informed approaches, and a process for monthly, with a team of supervisors and documentation and supervisor review and approval. facility administrators. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☐ ☐ F-107 GP II devices shall not be used for the purposes of discipline or retaliation. 7327+ Merced JH Camp PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and F-107, GP III Welfare and Institutions Code Section 222. ☒ ☐ ☐ H-116 Pregnant Youth GP III H-116 Procedure IV 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in H-105 Use of the Safety Room GP I and II cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as There have been 8 safety room placements described in Title 24, Part 2, Section 1230.1.13. The for 6 youth from July 2020 through February room shall be used to hold only those youth who 2022. This is down from 13 placements in a present an immediate danger to themselves or ten-month period last cycle. The youth are others, who exhibit behavior which results in the on one to one direct visual observation while destruction of property, or reveals the intent to in the safety room and staff constantly cause self-inflicted physical harm. A safety room engage youth to remove them as quickly as shall not be used for punishment or discipline, or as ☒ ☐ ☐ possible. All but two of the incidents a substitute for treatment. Policies and procedures involved removal in less than one hour, one shall: lasted for one hour and 11 minutes and the last for one hour and 37 minutes. The incident reports are clear and concise as to the reason for placement and include an authorization from the SJIO. Medical and BH staff respond and ensure the youth is clear for return to the unit. (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☒ ☐ ☐ H-105 GP VIII, B and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☒ ☐ ☐ H-105 GP V room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and H-105 GP VIII, A any staff interventions every 15 minutes, with actual time recorded; ☒ ☐ ☐ The facility requires staff interventions every 5 minutes. 7327+ Merced JH Camp PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☒ ☐ ☐ H-105 GP V (5) provide for immediate medical assessment, where appropriate, or an assessment at the next H-105 Procedure III, A daily sick call; and, The facility will make immediate notification ☒ ☐ ☐ of on duty medical staff. If no staff are on duty, the staff will contact the jail nurse who will respond immediately and every 2 hours thereafter. (6) provide a process for documenting the reason for placement, including attempts to use less ☒ ☐ ☐ H-105 GP IX restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and H-105 GP I exhausted, unless attempting those options poses ☒ ☐ ☐ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☒ ☐ ☐ H-105 GP II retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☒ ☐ ☐ H-105 GP IV the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☒ ☐ ☐ H-105 Procedure VIII room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☐ ☐ H-105 Procedure VIII, A 7327+ Merced JH Camp PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) consult with mental health or medical staff, ☒ ☐ ☐ H-105 Procedure VIII, B (3) develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ H-105 Procedure VIII, C reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an H-105 Procedure VIII, C individualized plan that includes the requirements of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general ☒ ☐ ☐ Staff are required to complete an population. Individualized Plan for Reintegration into Programming form if youth are in the safety room exceeding 4 hours. 1360 SEARCHES The facility administrator shall develop and implement F-106 Searches ☒ ☐ ☐ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ F-106 GP I staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person F-106, GP III being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. 7327+ Merced JH Camp PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section F-108 4030. This section includes all searches outlined in this regulation. There is a strip search form which articulates the requirements to do the search, including providing documentation ☒ ☐ ☐ of reasonable cause and having supervisor authorization to do so. We provided technical assistance regarding the form and structuring it to prompt staff responsibilities and clearly identify the agency process for conducting strip searches. (d) Physical body cavity searches shall only be conducted by a medical professional. F-108 GP V, A ☒ ☐ ☐ F-108 Body Cavity Searches I F-108 Physical Body Cavity Searches (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor F-108 GP I and II when there is reasonable suspicion based on specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion ☒ ☐ ☐ The facility requires all strip searches to have shall be documented. supervisor approval and an articulable, documented reason to conduct the search. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. F-106 Provisions of Transgender/Intersex Pat Down Searches ☒ ☐ ☐ F-108 Provisions for Transgender/Intersex Youth Strip Searches 7327+ Merced JH Camp PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or F-106 GP VII when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in F-108 GP V, A writing. 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement G-122 GP I written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to There were 140 grievances filed over the 20- health care services, classification decisions, program month period starting in July 2020 through participation, telephone, mail or visiting procedures, February 2022. This is reduced from the 85 food, clothing, bedding, mistreatment, harassment or grievances filed in a 10-month period in violations of the nondiscrimination policy. There shall 2019. We noted 19 grievances, be no time limit on filing grievances. Policies and approximately 14%, were filed by one youth. procedures shall include provisions whereby the facility ☒ ☐ ☐ manager ensures: The procedures for staff articulate a step by step process to move the grievance forward in a timely and efficient manner. We reviewed grievance logs and reports. The staff articulate a response and communicate findings with youth and involved staff in a timely manner. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☐ ☐ G-122 GP III to have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ G-122 GP IV supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ G-122 GP V (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☐ ☐ G-122 GP VI grievances that relate to health and safety issues must be addressed immediately; 7327+ Merced JH Camp PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ G-122 GP VII directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ G-122 GP VIII (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ G-122 GP IX (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ G-122 GP X involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ G-122 GP XI longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual ☒ ☐ ☐ G-122 GP II harassment. Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ G-122 GP XIII addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical E-108 harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 7327+ Merced JH Camp PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, A01-0309-28 DNA Policy, Procedure C-3 IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections The facility will not use force to collect personnel including peace officers, may employ ☐ ☐ ☒ DNA. If a youth refuses, they are returned to reasonable force to collect blood specimens, saliva Court. samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☐ ☐ ☒ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the ☐ ☐ ☒ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7327+ Merced JH Camp PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM (a) School Programs J-104 Education GP I-V The County Board of Education shall provide for the administration and operation of juvenile court schools in The Merced County Office of Education conjunction with the Chief Probation Officer, or designee (MCOE) operates the educational program pursuant to applicable State laws. The school and facility for the Juvenile Justice Correctional administrators shall develop and implement written Complex. There is a principal and 4 policy and procedures to ensure communication and teachers, a full-time tutor, as well as a coordination between educators and probation staff. Special Education Liaison when needed. Culturally responsive and trauma-informed approaches The principal, Derrek Dean, is committed to should be applied when providing instruction. Education providing an educational environment for staff should collaborate with the facility administrator to youth that includes an ROP Program, use technology to facilitate learning and ensure safe community college enrollment, and new to technology practices. The facility administrator shall the facility, technology. The ROP Program request an annual review of each required element of the includes culinary education/experience, program by the Superintendent of Schools, and a report construction, forklift certification, or review checklist on compliance, deficiencies, and ☒ ☐ ☐ automotive training and corrective action needed to achieve compliance with this landscaping/gardening. section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools Graduated youth are able to continue in the shall conduct this review in conjunction with a qualified classroom setting and further their education outside agency or individual. Upon receipt of the review, skills. Mac Books are provided to facilitate the facility administrator or designee shall review each Common Core instruction as well as trade item with the Superintendent of Schools and shall take programs to accomplish woodworking and whatever corrective action is necessary to address each Serve-Safe certification. deficiency and to fully protect the educational interests of all youth in the facility. Transition services occur for committed youth as they exit including a team meeting with the Office of Ed, the Merced High School District and the parents to come up with the best school upon release. 7327+ Merced JH Camp PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements The facility school program shall comply with the State J-104 Required Program Elements I Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff J-104 Required Program Elements III shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited ☒ ☐ ☐ J-104 Required Program Elements IV to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ J-104 Required Program Elements V Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ J-104 Required Program Elements VI (4) Administration of the High School Equivalency Tests as approved by the California Department ☒ ☐ ☐ J-104 Required Program Elements VII of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☐ ☐ J-104 Required Program Elements VIII progress towards grade level standards. 7327+ Merced JH Camp PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile J-104 Required Program Elements IX court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security J-104 Required Program Elements X status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be J-104 School Discipline I implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may ☒ ☐ ☐ J-104 School Discipline II affect the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from J-104 School Discipline III school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and J-104 School Discipline IV procedures that address the rights of any student ☒ ☐ ☐ who has continuing difficulty completing a school day. 7327+ Merced JH Camp PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations J-104 Provisions for Student with Special (1) State and federal laws and regulations shall be observed for all individuals with disabilities or Needs I suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☐ ☐ J-104 Provisions for Student with Special addresses their language needs pursuant to all applicable state and federal laws and regulations Needs II governing programs for EL students. (e) Educational Screening and Admission ☒ ☐ ☐ J-104 Educational Screening at Admission (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; J-104 Educational Screening at Admission ☒ ☐ ☐ I, A (B) Home Language Survey and the results of the State Test used for English language J-104 Educational Screening at Admission proficiency; ☒ ☐ ☐ I, B (C) Needs and services of special populations as defined by the State Education Code, ☒ ☐ ☐ J-104 Educational Screening at Admission including but not limited to, students with special needs. I, C (D) Discipline problems. J-104 Educational Screening at Admission ☒ ☐ ☐ I, D (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☐ ☐ J-104 Educational Screening at Admission II determine the youth's general academic functioning levels to enable placement in core curriculum courses. 7327+ Merced JH Camp PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) After admission to the facility, a preliminary education plan shall be developed for each youth J-104 Educational Screening at Admission within five school days. ☒ ☐ ☐ III (4) Upon enrollment, education staff shall comply with the State Education Code and request the J-104 Educational Screening at Admission youth's records from his/her prior school(s), including, but not limited to, transcripts, IV Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting J-104 Educational Reporting I (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for ☒ ☐ ☐ J-104 Educational Reporting II course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning J-104 Transition and Re-entry Planning I-III (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities J-104 Post-Secondary Education (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ Opportunities I-III (BCA) secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7327+ Merced JH Camp PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND EXERCISE. J-106 Recreation GP I The facility administrator shall develop and implement written policies and procedures for programs, The facility provides robust programming recreation, and exercise for all youth. The intent is to and services, facilitated by the Program minimize the amount of time youth are in their rooms Specialist, 4 Peer Specialists and the or their bed area. Behavior Management Team. We spoke with the Program Specialist, Danielle Parga, who was able to detail the collaboration with probation and allied partners for activities and program facility ☒ ☐ ☐ wide. The unit schedules articulate a full day and each youth participates in the scheduled event. The Peer Specialist engages youth in a myriad of opportunities while working on goals established in the Institutional Case Plan. A Program Review Memo was completed by Deputy Chief Probation Officer Lisa Maples on January 31, 2022, articulating the robust and relevant structured opportunities afforded to all youth. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three J-106 GP II hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding J-106 GP III by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ J-106 GP II 7327+ Merced JH Camp PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ☒ ☐ ☐ J-106 GP X ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily J-106 Structured Recreation, I programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and Programs facilitated by BH or the Peer linguistically appropriate, or pro-social interventions Specialists include: and activities designed to reduce recidivism. These programs should be based on the youth’s individual Interactive Journaling – topics include What needs as required by Sections 1355 and 1356. Such Got Me Here, Individualized Change Plan, programs may be provided under the direction of the Responsible Behavior, Re-Entry Planning, Chief Probation Officer or the County Office of Handling Difficult Feelings Relationships Education and can be administered by county and Communication, Victim Awareness, partners such as mental health agencies, community- Substance Abusing Behavior, and, Family; based organizations, faith-based organizations or El Joven Noble; Moral Recognition Therapy Probation staff. (MRT) – subjects include How to Escape Your Prison, Coping with Anger, Thinking Programs may include but are not limited to: for Good Character Development, Parenting ☒ ☐ ☐ and Family Values, and, Your Life Work; Social Responsibility; Leadership for Life; and, Thinking for Change (T4C). Programs facilitated or provided by the MCOE include: Online College with Merced City College, Love Notes; Career Technical Education; Regional Occupation Program (ROP) which includes Culinary Essentials, Logistics and Warehouse (forklift operation), Rise to Higher Grounds Café, Work-Landscape- Agriculture (WLA), Animal Program, Creative Writing and Book Club. 7327+ Merced JH Camp PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; J-106 Structured Recreation I (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to J-106 Unstructured Recreation unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle ☒ ☐ ☐ J-106 Procedures activity each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ J-106 GP IX The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7327+ Merced JH Camp PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to J-103 Religious Programs religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; J-103 GP I ☒ ☐ ☐ J-103 Religious Practices I, A-D (b) availability of clergy; and, J-103 GP III ☒ ☐ ☐ J-103 Access to Clergy I-III (c) availability of religious diets. ☒ ☐ ☐ J-103 Religious Diets I 1373 WORK PROGRAM The facility administrator shall develop policies and J-102 Work/Job Programs procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to Youth apply for certain positions on-site that vocational training or increasing a youth's sense of include Unit Clean-up, facility tasks and the responsibility. Work programs shall not be imposed as a landscape/gardening projects. disciplinary measure 7327+ Merced JH Camp PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING The facility administrator shall develop and implement J-101 Visiting GP I and II written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing The facility has a vast visiting timeline to in loco parentis, and children of youth. Other family allow multiple times for the youth to receive members, such as grandparents and siblings, and ☒ ☐ ☐ visits. Also, based on behavior, the facility supportive adults, may be allowed to visit with the has a family movie night for pre- and post- approval of the facility administrator or designee, and in disposition youth. The pandemic created a conjunction with the youth’s case plan or in the best limitation of in-person visiting, however the interest of the youth. agency facilitated Zoom during this time, as well increases telephone access. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. J-101 Visiting GP III, IV, V and VI Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but ☒ ☐ ☐ J-101 Visiting GP I and VII conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, J-101 Visiting GP VI shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person The facility allows different mechanisms to visiting. ☒ ☐ ☐ encourage or facilitate visits with their youth and family. 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ J-111 Correspondence written policies and procedures for correspondence which provide that: 7327+ Merced JH Camp PRO 20-22 -69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ J-111 GP I (b) youth may send two letters per week postage free; ☒ ☐ ☐ J-111 GP III (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder J-111 GP IV of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is ☒ ☐ ☐ J-111 GP V reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS J-107 Use of Telephone-Youth The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES J-108 Access to Legal Services ☒ ☐ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ J-108 GP I and II (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ J-108 GP III (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ J-108 GP IV 7327+ Merced JH Camp PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE The facility administrator shall develop and implement I-101 Discipline Process GP I and II written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. The Behavior Modification System clearly Discipline shall be imposed at the least restrictive level identifies expectations and consequences for which promotes the desired behavior and shall not facility rules. The Due Process procedures include corporal punishment, group punishment, outline a loss of points or status for negative physical or psychological degradation. Deprivation of behaviors but provide aggressive incentive- the following is not permitted: based rewards and acknowledgement for positive behavior. Youth receive all required regulation components as it relates to education, programming and their rights. ☒ ☐ ☐ When youth pose a threat to the safety and security of the facility, staff continue to promote reintegration with all programs and activities as soon as possible. Youth understand expected behaviors and seek to promote and advance their opportunities for incentives throughout the day. Sanctions remind youth of the rules and we found the major incidents and process to exercise discipline rare events. (a) bed and bedding; ☒ ☐ ☐ I-101 Discipline Process GP II, A (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☒ ☐ ☐ I-101 Discipline Process GP II, B (c) full nutrition; ☒ ☐ ☐ I-101 Discipline Process GP II, C (d) contact with parent or attorney; ☒ ☐ ☐ I-101 Discipline Process GP II, D 7327+ Merced JH Camp PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) exercise; ☒ ☐ ☐ I-101 Discipline Process GP II, E (f) medical services and counseling; ☒ ☐ ☐ I-101 Discipline Process GP II, F (g) religious services; ☒ ☐ ☐ I-101 Discipline Process GP II, G (h) clean and sanitary living conditions; ☒ ☐ ☐ I-101 Discipline Process GP II, H (i) the right to send and receive mail; ☒ ☐ ☐ I-101 Discipline Process GP II, I (j) education; and, ☒ ☐ ☐ I-101 Discipline Process GP II, J (k) rehabilitative programming. ☒ ☐ ☐ I-101 Discipline Process GP II, K 7327+ Merced JH Camp PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. I-101 Notification of Standards of Behavior Such rules and penalties shall include both major III (Impaired, illiterate or limited English violations and minor violations, be stated simply and proficiency) affirmatively, and be made available to all youth. Provision shall be made to provide accessible I-103 Behavior Management System (BMS), information to youth with disabilities, limited English Violations and Sanctions for Level 1-4 proficiency, or limited literacy. Violations The facility has a comprehensive sanction matrix and Incentive Program for all youth in ☒ ☐ ☐ custody. I-104 Bear Creek Academy The BCA has a system of earning levels and privileges as they go through the program, including phase progression based on meeting established goals. However, the BMS in I-101 is the same. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement ☒ ☐ ☐ I-101 Due Process written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ I-101 GP I (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ I-101 GP IV 7327+ Merced JH Camp PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) definition of major and minor rule violations and their consequences, and due process requirements; I-103 Behavior Management System, Violations and Sanctions for Level 1-4 Violations ☒ ☐ ☐ Level 1 and 2 violations are considered minor violations. Level 3 and 4 violations are major violations. (d) trauma-informed approaches and positive behavior interventions; I-101 GP I ☒ ☐ ☐ I-103 BMS (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct I-103 BMS Level 1 and 2 Violations imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall be documented and require the following: I-101 Due Process II We reviewed a significant number of due process reports, most attached to UF incidents or major rule violations. The reports were detailed, objective and timely. ☒ ☐ ☐ Staff utilize appropriate sanctions and do a good job of outlining the violation and providing consequences within the behavior management grid. The facility is going to better monitor the form itself to ensure staff are completing all areas required, as well as review for consistency, via an audit process. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ I-101 Due Process II, A 7327+ Merced JH Camp PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☐ ☐ I-101 Due Process II, B language learners; (3) hearing by a person who is not a party to the incident; ☒ ☐ ☐ I-101 Due Process II, C (4) opportunity for the youth to be heard, present evidence and testimony; ☒ ☐ ☐ I-101 Due Process II, D (5) provision for youth to be assisted by staff in the hearing process; ☒ ☐ ☐ I-101 Due Process II, E (6) provision for administrative review. ☒ ☐ ☐ I-101 Due Process II, F (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☒ ☐ ☐ I-104 Penalties for Rule Violations I and II follow the due process provisions in subsection (e) above. 7327+ Merced JH Camp PRO 20-22 - 75 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Wellpath Global Policy and Procedure Reference 71488: Communicable Disease- The health administrator/responsible physician, in Pandemic Plan A-09 cooperation with the facility administrator and the local health officer, shall develop written policies and procedures to address the identification, treatment, This procedure outlines the health care staff control and follow-up management of communicable to provide services in the event of a diseases. The policies and procedures shall address, but pandemic outbreak. not be limited to: Merced County Probation Department Juvenile Correctional Complex-COVID 19 ☒ ☐ ☐ Protocol (MCPDJCC-COVID 19 Protocol) This directive, last updated December 17, 2020, outlines the facility expectations as it relates to communication (signage); measures to protect staff and youth; protective factors relating to program, behavior health, medical and attorney visits; education; transportation outside the facility; visitation; and, court. (a) Intake health screening procedures; Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.1 Surveillance ☒ ☐ ☐ This policy articulates the responsibilities for medical staff to screen youth at admission and throughout the youth’s detention. 7327+ Merced JH Camp PRO 20-22 - 76 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Identification of relevant symptoms; Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6..1.2 This articulates the Health Assessment which determines observable or reported symptoms by the youth and medical staff. Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.2 Control This articulates the Control Plan approved by the Responsible Physician and/or Medical Director which is constant with the ☒ ☐ ☐ Centers for Disease Control (CDC), the National Institute for Occupational Safety and Health (NIOSH), and the Occupational Health and Safety Administration (OSHA). Merced County Probation Department Juvenile Correctional Complex-COVID 19 Protocol (MCPDJCC-COVID 19 Protocol) This directive, last updated December 17, 2020, outlines the facility expectations as it relates to communication (signage); measures to protect staff and youth; protective factors relating to program, behavior health, medical and attorney visits; education; transportation outside the facility; visitation; and, court. 7327+ Merced JH Camp PRO 20-22 - 77 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral for medical evaluation; Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.2 Control This articulates the Control Plan approved by the Responsible Physician and/or Medical Director which is constant with the Centers for Disease Control (CDC), the National Institute for Occupational Safety and Health (NIOSH), and the Occupational Health and Safety Administration (OSHA). ☒ ☐ ☐ Merced County Probation Department Juvenile Correctional Complex-COVID 19 Protocol (MCPDJCC-COVID 19 Protocol) This directive, last updated December 17, 2020, outlines the facility expectations as it relates to communication (signage); measures to protect staff and youth; protective factors relating to program, behavior health, medical and attorney visits; education; transportation outside the facility; visitation; and, court. 7327+ Merced JH Camp PRO 20-22 - 78 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Treatment responsibilities during detention; Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.2 Control This articulates the Control Plan approved by the Responsible Physician and/or Medical Director which is constant with the Centers for Disease Control (CDC), the National Institute for Occupational Safety and Health (NIOSH), and the Occupational Health and Safety Administration (OSHA). Wellpath Merced County Juvenile Policies ☒ ☐ ☐ and Procedures Reference 71911: Infection Prevention and Control 6.2.2 through 6.2.25 These sections articulate the expectation treatment by qualified health care staff. Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.3 Prevention This section includes treatment and training to further prevent the disease. (e) Coordination with public and private community- based resources for follow-up treatment; Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.5 Discharge ☒ ☐ ☐ This section requires health care staff provide community referrals to youth released with communicable or infectious disease. 7327+ Merced JH Camp PRO 20-22 - 79 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Applicable reporting requirements; and, Wellpath Merced County Juvenile Policies and Procedures Reference 71911: Infection Prevention and Control 6.4.1 Reporting ☒ ☐ ☐ This policy directs health care staff to report all communicable diseases to the county health department in accordance with local, state and federal laws and regulations. (g) Strategies for handling disease outbreaks. Wellpath Global Policy and Procedure Reference 71488: Communicable Disease- Pandemic Plan A-09 ☒ ☐ ☐ This procedure outlines the health care staff to provide services in the event of a pandemic outbreak. The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency has provided staff, youth and identified by the local health officer and currently the public with clear guidelines for the recommended public health interventions. ☒ ☐ ☐ protection of the community, youth and staff/agency partners. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) J-105, GP I The health administrator, in cooperation with the facility administrator, shall develop policy and ☒ ☐ ☐ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE G-120 Clothing Issue and Exchange The youth’s personal clothing, undergarments and footwear may be substituted for the institutional ☒ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: 7327+ Merced JH Camp PRO 20-22 - 80 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☐ ☐ G-120, GP I tears. (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☐ ☐ G-120 Initial Clothing Distribution (1) Socks and serviceable footwear; ☒ ☐ ☐ G-120, G20.1, I-C and G (2) Outer garments; ☒ ☐ ☐ G-120, G20.1, I-I and K (3) New non-disposable underwear which shall remain with the youth throughout their stay, G-120, G20.1, I-L and; ☒ ☐ ☐ G-120, G20.1, II (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ G-120, G20.1, I-E, F and J (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and G-121, G21.2, IV dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☐ ☐ ☐ G-120, GP I 7327+ Merced JH Camp PRO 20-22 - 81 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1482 CLOTHING EXCHANGE G-120, G20.2 Clothing Exchange The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING G-120, G20.3 Infested/Contaminated Clothing There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS G-116, GP I There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ G-116, GP I (b) Toothpaste; ☒ ☐ ☐ G-116, GP I (c) Soap; ☒ ☐ ☐ G-116, GP I (d) Comb; ☒ ☐ ☐ G-116, GP I 7327+ Merced JH Camp PRO 20-22 - 82 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Shaving implements; ☒ ☐ ☐ G-116, GP V (f) Deodorant; ☒ ☐ ☐ G-116, G-16.2, VI (g) Lotion; ☒ ☐ ☐ G-116, G-16.2, IV (h) Shampoo; and, ☒ ☐ ☐ G-116, G-16.2, IV (i) Post-shower conditioning hair products. ☒ ☐ ☐ G-116, G-16.2, V Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap G-116, G-16.2, VIII provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged G-116, G-16.2, Shaving safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE G-116, GP III and IV There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7327+ Merced JH Camp PRO 20-22 - 83 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1487 SHAVING G-116, G-16.2 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) G-116, G-16.3 Hair Care Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☐ ☐ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE G-121 Bedding and Linen Clean laundered, suitable bedding and linens, in good ☒ ☐ ☐ repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ G-121 Procedure I-A regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ G-121 Procedure I-A (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ G-121 Procedure I-B (d) One towel; and, ☒ ☐ ☐ G-116, G-16.2, IV (e) One blanket or more, up on request ☒ ☐ ☐ G-121 Procedure I-C 7327+ Merced JH Camp PRO 20-22 - 84 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1501 BEDDING LINEN EXCHANGE G-121 Bedding and Linen Exchange I and The facility administrator shall develop and implement III site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ G-121, 21.2, III 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE E-103 Building/Safety Inspection Reports The facility administrator shall develop and implement G-119 Facility Sanitation, Maintenance, and written policies and site-specific procedures for the Safety maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7327+ Merced JH Camp PRO 20-22 - 85 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS In 2020, an Interstate Compact youth was Status Offenders (WIC 601) are held in the facility. ordered detained in JH pending transport to ☒ ☐ ☐ another state. The facility has a WIC 601 cell in the medical area of the facility. Status Offenders (WIC 601) are kept separate from ☒ ☐ ☐ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☒ ☐ ☐ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation 7327+ Merced JH Camp PRO 20-22 - 86 - J453 JUV PRO-Eff. 01-01-2019 Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7327+ Merced JH Camp PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7327 7330 FACILITY NAME: Merced County Juvenile Justice Correctios Complex FACILITY TYPE: JH/Camp Juvenile Hall and Bear Creek Academy 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): X FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 13, 2022 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; There is a secure weapons area in the Sally X Port of the JH. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; There is no secure holding room at the Bear In each juvenile hall, camp and ranch, space used for the X Creek Academy. reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per youth; There are 3 holding rooms at JH, 2 of which can be used for sleeping rooms as each contain a combo washbasin and drinking fountain. There is also one WIC 601 locked X holding room which is not to be used unless a 601 minor is delivered to the facility. A removable chair and cot are available. This is a non-rated room. 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 7327+ Merced JH Camp PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. Each living unit can accommodate 15 youth. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Each sleeping room has a combo toilet, Locked sleeping rooms shall be equipped with an individual X washbasin and drinking fountain. or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7327+ Merced JH Camp PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking fountains and showers as specified in Section 1230.2. The living unit rooms are all wet rooms. X There are showers and 2 drinking fountains in each dayroom. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work Each classroom can accommodate at least 15 area and a minimum of 28 square feet of floor space per X youth as the square footage is 775’ per minor. classroom. There is a classroom in each unit. 7327+ Merced JH Camp PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. There is one safety room in the intake area A safety room shall: X and measures 65 square feet. 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 7327+ Merced JH Camp PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.16 Dining areas. Youth dine in the multi-purpose room Dining areas in juvenile facilities shall contain a minimum X adjacent to each living unit. of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Visiting occurs in the Court Waiting room of Space shall be provided in all juvenile facilities for in-person X the facility. visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 7327+ Merced JH Camp PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 7327+ Merced JH Camp PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. 7327+ Merced JH Camp PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7327+ Merced JH Camp PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7327 FACILITY: Merced Juvenile Justice Corrections Complex: Juvenile Hall TYPE: JH RC: 60 FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 13, 2022 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S INTAKE/CONTROL I-8 Holding 1998 1 (5) (5) 110 sq. ft. 1 1 1 Bench space limits seating. I 2-3 Holding 1998 2 (2) (2) 70 sq. ft. 1 1 1 Bench space limits seating. Can be used as sleeping rooms at which time cell would be rated for 2. M-6 Holding 1998 1 84 sq. ft. Not to be used unless a 601 is delivered to facility, at which time a removable chair and cot are available. This is not rated space. I-1 Safety 1998 1 (1) (1) 64 sq. ft. 1 Flush ring toilet. Medical 1998 1 144 sq. ft. Notes: There are 3 confidential interview rooms, 3 toilets and 4 showers in the intake area. Juvenile Hall, Building #1 A S 1998 5 1 1 5 80 sq. ft 1 1 1 Houses separated youth. A D 1998 5 2 2 10 110 sq. ft. 1 1 1 B S 1998 5 1 1 5 80 Sq. ft. 1 1 1 House female youth. B D 1998 5 2 2 10 110 sq. ft. 1 1 1 C S 1998 5 1 1 5 80 sq. ft. 1 1 1 Houses general population male youth. C D 1998 5 2 2 10 110 sq ft. 1 1 1 D S 1998 5 1 1 5 80 sq. ft. 1 1 1 Houses maximum security male youth. D D 1998 5 2 2 10 110 sq. ft. 1 1 1 Note: Each unit has 3 Showers, 2 sinks with fountains and 840 sq. ft. of dayroom space. There are common dayrooms between A-B and C-D. There is 775 sq. ft. classroom space off of each dayroom, a recreation area off of each unit and storage/laundry facilities in each unit. There are 2 interview rooms and a Multi-Purpose/Dining area in the middle of Wings A/B – C/D. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7327 Merced JH LASE 20-22 - 1 - JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7330 FACILITY: Merced Juvenile Justice Corrections Complex - Bear Creek Academy TYPE: Camp RC: 60 FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 13, 2022 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Bear Creek Academy, Building #2 E S 1998 5 1 1 5 80 sq. ft, 1 1 1 Not occupied. E D 1998 5 2 2 10 110 sq, ft, 1 1 1 F S 1998 5 1 1 5 80 sq. ft. 1 1 1 Not occupied. F D 1998 5 2 2 10 110 sq, ft. 1 1 1 G S 1998 5 1 1 5 80 sq. ft. 1 1 1 *Short term program youth. G D 1998 5 2 2 10 110 sq. ft. 1 1 1 H S 1998 5 1 1 5 80 sq. ft. 1 1 1 *Long term program youth. H D 1998 5 2 2 10 110 sq. ft. 1 1 1 Notes: * As the population fluctuates in the BCA, youth will only occupy one unit. Each unit has 3 Showers, 2 sinks with fountains and 840 sq. ft. dayroom space. There are common dayrooms between E-F and G-H. There is 775 sq. ft. classroom space off of each dayroom, a recreation area off of each unit and storage/laundry facilities in each unit. There are 2 interview rooms and a Multi-Purpose/Dining Area in the middle of Wings E/F and G/H. During this cycle, Unit E and F were not occupied. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7330 Merced Camp LAS 20-22 -1 - J460 LAS JUV-05.dot (8/05)