Mono County (2016-2018 inspection cycle)

August 9, 2018 Ingrid Braun - Sheriff-Coroner Mono County Sheriff’s Office P. O. Box 616 Bridgeport, CA 93517 Dear Sheriff Braun: 2016 – 2018 BIENNIAL INSPECTION PENAL CODE SECTION 6031 On June 20, 2018, staff of the Board of State and Community Corrections (BSCC) conducted the biennial inspection of the Mono County Jail to Penal Code Section 6031 for compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code (WIC) Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. The inspection began with a walk-through of the physical plant, a review of applicable written policies and procedures governing the operation of the facility, and a review of documentation to verify that your practices follow your written procedures and regulations. Lieutenant Minder and Sergeant Bush were present during the inspection and assisted by answering questions and clarifying procedural issues. Their involvement, along with that of all staff interviewed during the inspection process was extremely valuable. The professionalism and courtesy extended during the visit was appreciated. The complete BSCC inspection report is enclosed and consists of: • This transmittal letter; • the Procedures Checklist outlining applicable Title 15 sections; • the Physical Plant Evaluation outlining Title 24 requirements for design; • the Living Area Space Evaluation summarizing the physical plant configuration. We encourage the practice of maintaining a permanent file for historical copies of all inspections. This file should be the first point of reference when preparing for all future inspections. 3250 Mono County LTR 6/20/18 Ingrid Braun, Sheriff-Coroner Mono County Sheriff’s Office Page 2 Local Inspections In addition to a biennial inspection by the BSCC, inspections are also required annually by the County Health Officer and biennially by the State Fire Marshal or an authorized representative (Health and Safety Code Sections 101045 and 13146.1). The local health authority is required to conduct inspections of all detention facilities and includes an evaluation of medical and mental health services, nutritional requirements and environmental health standards. Please consider our report in conjunction with the reports from the County Health Officer and the respective fire authorities for a comprehensive perspective of your facilities. Fire Inspection: The last fire and life safety inspection was completed on February 6, 2014. A fire clearance was granted. Health Inspections: The table below lists the dates of the most recent health inspections. Inspection Date Non-Compliance Issues Health-Environmental August 11, 2015 None Health-Medical/Mental Health August 11, 2015 None Health-Nutrition August 11, 2015 None BSCC Inspection Physical Plant: Mono County Jail: Completed in 1989, the Mono County Jail was inspected and evaluated using the 1988 and 1994 Title 24, CCR, Minimum Standards for Local Detention Facilities. With a rated capacity of 48, there were 24 males and 1 female inmate in custody the day of the inspection. The jail was clean and staff verified that the maintenance issues are handled promptly. No areas of deferred maintenance were obviously apparent. Minors are not detained or housed in the facility. We encourage efforts to create additional program space to meet future needs of the agency. No issues of non-compliance with Title 24 standards were identified. Title 15 Inspection: During the inspection, BSCC staff compared applicable policy and procedures to actual practices. The process included examination of supporting documentation including safety checks, monthly fire/life 3250 Mono County LTR 6/20/18 - 2 - Ingrid Braun, Sheriff-Coroner Mono County Sheriff’s Office Page 3 safety inspections, incident reports, classification and medical screening, exercise records, grievance and discipline processes. We interviewed line staff and found them to be knowledgeable on Title 15 and related issues. Please review the attached Procedures Checklist for further information. Please see the below listed areas of non-compliance and reference the Procedures Checklist for detailed information. • 1032 FIRE SUPPRESSION PREPLANNING: There is a fire suppression pre-plan that has been developed in consultation with the responsible fire authority and includes: Monthly fire and life safety inspections by facility staff with a two-year retention of the inspection record. The agency provided the previous two years of documented monthly fire life and safety inspection forms. During this review, it was found that several monthly inspection forms were not available to verify. • 1032 FIRE SUPPRESSION PREPLANNING: Fire prevention inspections at least once every two years: The last documented fire prevention inspection is dated February 6, 2014. The agency must provide a current fire prevention inspection to be compliant with this regulation. • 1051 COMMUNICABLE DISEASES: An inquiry is made to determine if the inmate has or has had any communicable diseases, or has observable symptoms of communicable diseases, including but not limited to tuberculosis or other airborne diseases, or other special medical problems is identified by the health authority. Absent a listing of “observable symptoms” in the policy, the agency is non-compliant with this regulation. Once the agency provides their revise4d policy containing observable symptoms, this report will reflect compliance. • 1052 MENTALLY DISORDERED INMATES: An evaluation by health care staff occurs within 24 hours of identification or at the next daily sick call, whichever is earliest. The agency advised that, due to the lack of resources locally, an inmate would have to be transported over fifty miles for an evaluation or be seen on the next sick call day which only occurs on weekdays. In general, inmates identified as mentally disordered are waiting an excess of 24 hours. When this occurs the agency is not compliant with this regulation. • 1056 USE OF SOBERING CELL: 3250 Mono County LTR 6/20/18 - 3 - TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 3250 FACILITY NAME: Mono County Jail FACILITY TYPE: II PERSON(S) INTERVIEWED: Lieutenant Minder, Sergeant Bush, booking and housing officers and various inmates. FIELD REPRESENTATIVE: Kimberly Moule DATE: June 20, 2018 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1020 CORRECTIONS OFFICER CORE COURSE2 Compliance with training sections 1020, 1023 and 1025 is based upon the most recent annual In addition to provisions of Penal Code Section 831.5, all Standards and Training for Corrections audit. custodial personnel have successfully completed the “Corrections Officer Core Course” as described in Section 179 of Title 15, CCR, within one year of assignment. ✓ Custodial personnel may substitute 832.3 PC training and the “Corrections Officer Basic Academy Supplemental Core Course” as described in Section 180, Title 15, CCR as an alternative. 1021 JAIL SUPERVISORY TRAINING Jail Supervisors attend P.O.S.T. Supervisors training upon promotion. All supervisory custodial personnel have completed the ✓ STC or POST supervisory training within one year of assignment. All supervisory custodial personnel have completed the All supervisors have attended CORE training. “Corrections Officer Core Course” identified in Section 1020. (The intent is that core training be completed prior ✓ to assuming supervisory responsibilities.) 1023 JAIL MANAGEMENT TRAINING Jail Managers attend P.O.S.T. Management training upon promotion. All jail management personnel have completed either the ✓ STC or the POST management course specified in Section 182, Title 15, CCR within one year of assignment. 1025 CONTINUING PROFESSIONAL TRAINING Continued professional training is achieved through annual in-service training, local, With the exception of any year that a core training module regional and national meetings, symposiums is successfully completed, all facility/system ✓ and conferences. administrators, managers, supervisors and custody personnel have successfully completed the annual required training specified in Section 184, Title 15, CCR. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 For STC participating agencies, consistency with training sections 1020, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 3250 Mono County 16-18 PRO 6/20/18 - 1 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1027 NUMBER OF PERSONNEL Compliance with this section is predicated on the ability of staff to complete and document at There are sufficient personnel on duty at all times least hourly inmate safety checks in addition to (whenever there is an inmate in custody) to ensure the completing all other requirements of Title 15. implementation and operation of all programs and activities required by these regulations. We reviewed samples of inmate safety check documentation and found that there are occasions when safety checks were documented ✓ late. This was discussed with the agency, and training efforts will be made to ensure that all safety checks occur within the specified time frames. Safety: Hourly Sobering: At least hourly Safety: Twice in each thirty-minute time period. There is a written plan that includes the documentation of C 508 hourly safety checks. Requires at least every 30-minute safety checks ✓ with documentation on a permanent log. There is at least one employee on duty at all times, who C 204.3 shall be immediately available and accessible with the A staffing plan was reviewed and indicated that ability to respond to any inmate in the event of an ✓ there is sufficient staffing on duty during each emergency. shift that allows for emergency response. Whenever one or more female inmates are in custody, there C 204.3 is at least one female employee immediately available and The staffing plan includes a female staff accessible. ✓ assigned during each shift. Note: Reference PC § 4021. A staffing plan is available which indicates personnel assigned and their duties. The daily roster indicates each staff member ✓ and their assigned post. 1028 1028 FIRE AND LIFE SAFETY STAFF This requirement is met during CORE and ongoing in-service training. Whenever there is an inmate in custody, there is at least ✓ one person on duty at all times who meets the BSCC training standards for general fire and life safety. There is at least one person on duty who trained in fire and C 410.4 life safety procedures that relate specifically to the facility. ✓ All personnel are trained in fire life and safety. 1029 POLICY AND PROCEDURES MANUAL 3 Policy and Procedures are available in hard There is a published manual of policies and procedures for ✓ copy or accessible on the agency intranet. the facility that addresses applicable regulations and includes: Table of organization, including channels of C 100 communications; ✓ The agency organization chart was reviewed. 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 3250 Mono County 16-18 PRO 6/20/18 - 2 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Inspections and operations reviews by the facility C 230 administrator/manager; Inspections occur regularly and are reviewed by ✓ the lieutenant. Use of force; ✓ C 522 Use of restraint equipment, including the restraint of C 524 pregnant inmates; C 524.9.1 Note: Reference PC § 6030(f) Addresses PC 6030(f) ✓ Pregnant females are not restrained while in labor. There were no instances of pregnant females being restrained during this cycle. Screening newly received inmates for release; This occurs at the time of intake/booking. ✓ Note: Reference PC § 849(b)(2) and 853.6 Security and control, including: C 502 1. Physical counts of inmates; ✓ Physical counts occur formally and informally. Searches of the facility; ✓ C 232 & C 528.7 2. Searches of inmates; C 504.4 & C 528 Searches of inmates occur to control the ✓ introduction of contraband. 3. Contraband control; and, ✓ C 504.4 & C 528 Key control. C 222 Keys are accounted for at the beginning and ✓ end of each shift. At least annually, the facility administrator reviews, C 104.3 & C112 evaluates and documents internal and external security Security inspections occur regularly and are measures. ✓ reviewed by the lieutenant. Emergency procedures, including: C 504.4 & C 528 ✓ Escapes; Disturbances; ✓ C 222 Taking of hostages; ✓ C 104.3 & C112 Civil disturbance; ✓ 400 Facility Emergencies Natural disasters; ✓ 404 Evacuation Plan Periodic testing of emergency equipment; ✓ 400 Facility Emergencies Storage, issue and use of weapons, ammunition, 507 Management of Weapons and Control chemical agents; and, ✓ Devices Storage, issue and use of security devices. 507 Management of Weapons and Control Devices ✓ All weaponry, ammunitions and chemical agents are stored in a locked armory. Suicide prevention; and, ✓ 720 Suicide Prevention and Intervention Segregation of inmates. ✓ 505 Special Management Inmates 3250 Mono County 16-18 PRO 6/20/18 - 3 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The manual is available to all employees. C 106.5 The manual is available on the ✓ department intranet. The manual is comprehensively reviewed and updated at C 106.3 least every two years. The manual is reviewed and updated at least ✓ annually. In practice, this occurs more frequent than required. 1032 FIRE SUPPRESSION PREPLANNING C 406 There is a fire suppression pre-plan that has been developed ✓ in consultation with the responsible fire authority and includes: Note: Reference PC § 6031.1 Monthly fire and life safety inspections by facility staff C 406.7 with a two-year retention of the inspection record; The monthly fire life and safety inspections ✓ were reviewed. It was noted that there are several months missing. When this occurs, the agency is not in compliance with the regulation. Fire prevention inspections at least once every two The last Fire prevention inspection on file is years; dated February 6, 2014. Once the agency Note: Reference Health and Safety Code Section ✓ provides a current inspection this report will 13146.1(a) and (b); reflect compliance. An evacuation plan; and, ✓ C 410 A plan for the emergency housing of inmates in the C 406.8 & C 410.3.3 event of a fire. In the event of an emergency requiring ✓ evacuation, inmates would be relocated to a neighboring agency. 1040 POPULATION ACCOUNTING C 500 Facility inmate demographics are entered and The facility maintains an inmate demographics accounting ✓ stored in the agency JMS system. system, which reflects the monthly average daily population of sentenced and unsentenced male and female inmates. The Jail Profile Survey information is provided to the Verified. BSCC. ✓ 1041 INMATE RECORDS C 218 Inmate records are entered and maintained in There are written policies and procedures for the the agency JMS system. maintenance of individual inmate records which include intake information, personal property receipts, commitment ✓ papers, court orders, reports of disciplinary action taken, medical orders issued by the responsible physician and staff response, and non-medical information regarding disabilities and other limitations. 3250 Mono County 16-18 PRO 6/20/18 - 4 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1044 INCIDENT REPORTS C 220.2 A sampling of incident reports was reviewed There are written policies and procedures for the and were found to be well written and contain maintenance of written records and reporting of all all pertinent information. incidents that result in physical harm, or serious threat of ✓ physical harm, to an employee, inmate or other person. Such records include names of persons involved, a description of the incident, actions taken, and date and time of the occurrence. Written record is prepared by appropriate staff and 400 Reporting submitted to the facility manager or his/her designee. Incident reports are written and submitted to a ✓ supervisor prior to the end of shift. 1045 PUBLIC INFORMATION PLAN C 238 All information disseminated to the public, The facility has suitable written policies and procedures for ✓ government agencies and news media is the dissemination of information to the public, government provided by designated personnel. agencies and news media. Title 15, CCR, Minimum Standards for Local Detention This is available upon request. ✓ Facilities is available for review by the public and inmates. Facility rules and procedures affecting inmates as specified Inmates receive this information in the inmate in this section are available to the public and inmates. ✓ handbook. The public can receive this information by request. 1046 DEATH IN CUSTODY C 532.5 ✓ Written policy and procedures assure that there is a review of each in-custody death. The review team includes the facility administrator and/or A death review is facilitated by the medical manager; the health administrator; the responsible physician; provider and includes sheriff’s personnel. ✓ and other health care and supervision staff who are relevant to the incident. When a minor dies in a facility, the administrator of the Minors are not held in the facility. facility provides the Board of State and Community Corrections with a copy of the death in custody report that is submitted to the Attorney General,4 within 10 days of the ✓ death. Note: Reference Government Code § 12525 1050 CLASSIFICATION PLAN C 516 The classification instrument is a point based ✓ The facility has a written classification plan designed to system applied by trained classification staff. properly assign inmates to housing units and activities. Includes receiving screening performed at intake by trained This screening is completed at the time of personnel. ✓ booking. Includes maintenance of a record of each inmate's Classification records are entered and classification level, housing restrictions and housing ✓ maintained in the agency JMS system. assignments. The facility has an actively functioning classification Classification status is reviewed every thirty ✓ system and/or classification committee as specified. days and upon sentencing. 4 Government Code § 12525 3250 Mono County 16-18 PRO 6/20/18 - 5 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The classification plan includes a channel of appeal by the C 516.7.1 inmate to the facility manager. Classification reviews are handled by the Sergeant and/or Facility Commander. Appeals ✓ are acceptable however; in practice, they rarely occur. Inmates sentenced to more than 60 days may request a This is occurring. review no more than 30 days from the last review. ✓ 1051 COMMUNICABLE DISEASES C 730.3.2 Medical screening is applied by booking staff There are written policies and procedures specifying those ✓ and occurs at the time of intake. symptoms that require segregation of an inmate until a medical evaluation can be completed. An inquiry is made to determine if the inmate has or has C 722 had any communicable diseases, or has observable Absent a listing of “observable symptoms” in symptoms of communicable diseases, including but not ✓ the policy the agency is non-compliant with this limited to tuberculosis or other airborne diseases, or other regulation. Once the agency provides their special medical problems identified by the health authority. revised policy containing “observable symptoms”, this report will reflect compliance. Inmate's response is noted on booking form and/or This information is entered and maintained in screening device. ✓ the agency JMS system. 1052 MENTALLY DISORDERED INMATES C 722.5 & C 726.2 The booking officer will screen for this at time There are written policies and procedures for the ✓ of intake and make the appropriate referral. identification and evaluation of all mentally disordered inmates. An evaluation by health care staff occurs within 24 hours Due to the lack of resources, this is not of identification or at the next daily sick call, whichever is ✓ occurring. earliest. Segregation may be used if necessary to protect the safety ✓ of the inmate or others. There are provisions for transfer of such inmates to a Resources for mentally disordered inmates is medical facility for diagnosis, treatment, and evaluation of very limited. The closest facility is fifty miles such suspected mental disorder, pursuant to Section 1209, away. Should an inmate exhibit symptoms of Title 15, CCR. ✓ being mentally disordered, he is referred to mental health for triage and will be transported if necessary. 1053 ADMINISTRATIVE SEGREGATION C 510.3 There are written policies and procedures that provide for administrative segregation of inmates who are determined ✓ to be prone to: escape; assault staff or other inmates; disrupt operations of the jail; or, are likely to need protection from other inmates. The administrative segregation consists of separate and C 510.6 secure housing with no deprivation of privileges other than those necessary to obtain the objective of protecting ✓ inmates and staff. 1055 USE OF SAFETY CELL This agency does not have a safety cell. ✓ 3250 Mono County 16-18 PRO 6/20/18 - 6 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1056 USE OF SOBERING CELL C 538.1.1 The sobering cell, specified in Title 24, Part 2, Section 1231.2.4, is used for holding inmates who are a threat to ✓ their own safety or the safety of others due to their state of intoxication and pursuant to written policies and procedures. Intermittent direct visual observation of inmates in C 538.3 (b) sobering cells conducted no less than every half hour and is A sampling of sobering cell logs was reviewed documented. and indicated that safety checks were ✓ consistently late. The agency will provide training for staff and supervisors. An evaluation by a medical staff person or by custody staff, C 538.3 (c) pursuant to written medical procedures in accordance with Due to the lack of resources and providers, this Section 1213 of these regulations, occurs whenever any is not occurring. The agency is aware of the inmate is retained in a sobering cell for more than six requirement and relies on county budgeting for hours. funding necessary positions and or services. ✓ Required approvals by a supervisor were generally absent on the documentation reviewed. The agency will address this through departmental training. Such inmates are removed from the sobering cell when C 583.3 (d) they are able to continue with processing. ✓ This is occurring. 1057 DEVELOPMENTALLY DISABLED C 604.3 & C 724.4 (d) INMATES Resources for mentally disordered inmates is very limited. The closest facility is fifty miles There are written procedures for identification and ✓ away. Should an inmate exhibit symptoms of evaluation of all developmentally disabled inmates. being mentally disordered, he is referred to mental health for triage and will be transported if necessary. A contact to the regional center occurs within 24 hours C 604.3 w de h v e e n l o a p n m in en m t a a t l e ly i s d i s s u a s b p l e e c d t . e d or confirmed to be ✓ This is occurring. 1058 USE OF RESTRAINT DEVICES C 524 There were no use of restraint devices during ✓ There are written polices and procedures for the use of this cycle. restraint devices that include: acceptable restraint devices; ✓ C 524 signs or symptoms which should result in immediate C 524 ✓ medical/mental health referral; availability of CPR equipment; ✓ C 524.7 protective housing of restrained persons; ✓ C 524.8 provisions for hydration and sanitation needs; and ✓ C 524.6 exercising of extremities. ✓ C 524.5 Restraints are used only to hold inmates who display C 524 behavior that results in the destruction of property or ✓ reveals an intent to cause physical harm to self or others. 3250 Mono County 16-18 PRO 6/20/18 - 7 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Restraints are not used as discipline or as a substitute for (a) ✓ treatment. Inmates are placed in restraints only with approval of the C 524.3 facility manager, watch commander, or the designated ✓ Supervisor (Watch Commander) approves. physician. All inmates in restraints are housed alone or in a specified C 524.3 (d) & C 524.8 ✓ area for restrained inmates. Direct visual observation is conducted and documented at C 524.3 (f) ✓ least twice every 30 minutes. Continued retention in such restraints is reviewed every C 524.3 (g) two hours by the facility manager or watch commander, or ✓ a designated physician. A medical opinion on placement and retention shall be C 524.3 (h) secured as soon as possible but no later than four hours ✓ from the time of placement. Medical review for continued retention in restraint devices C 524.3 (h) ✓ occurs at a minimum of every six hours. A mental health consultation is secured as soon as possible, C 524.3 (i) but no later than eight hours from the time of placement. ✓ 1059 USE OF REASONABLE FORCE TO C 540 COLLECT DNA SPECIMENS, SAMPLES, This is not occurring. The inmate would be IMPRESSIONS transported to a hospital for forced DNA or specimen collection. Policy and procedures describe the use of reasonable force to ✓ collect blood specimens, saliva samples, or thumb/palm print impressions from individuals who are required to provide them, but refuse written or oral requests to do so. Policies and procedures address: Note: Reference PC § 296 The use of reasonable force is preceded by documented efforts to secure voluntary compliance, including advisement of the legal obligation to provide ✓ the specimen, sample or impression, and the consequences of failing to do so. Facility watch commander authorization is obtained ✓ prior to use of reasonable force. If the use of reasonable force includes cell extraction, the extraction is audio-and video-taped and retained by the department, as required by statute. ✓ 1061 INMATE EDUCATION PROGRAM C 1012 A sampling of inmate education programs was Facility administrator has planned and requested an inmate reviewed and are accessible to all inmates. education program from appropriate public officials. When ✓ such services are not made available by the appropriate public official, then the facility manager shall develop and implement an educational program with available resources. Voluntary academic and/or vocational education is C 1012.4 available to sentenced and pretrial inmates. Vocational education is accessible to all ✓ inmates. 3250 Mono County 16-18 PRO 6/20/18 - 8 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1062 VISITING C 1022 ✓ Facility administrator has developed and implemented written policies and procedures for inmate visiting. (TYPE II ONLY) C 1022 All inmates in Type II facilities are allowed at least two ✓ visits totaling at least one hour per week. (TYPE III ONLY) Inmates in Type III facilities are allowed at least one visit ✓ totaling at least one hour per week. Visitation procedures include provisions for visitation by C 1022.7 minor children of the inmate. ✓ Mode of visitation: In person with barrier Note: Reference PC § 6031.1 (June 2017) No contact No video Visitation hours: Sunday: 1300-1700 hrs. Monday: 1300-1700 hrs. Wednesday: 1300-1700 hrs. Friday: 1900-2130 hrs. Time inmates are allowed for visitation; and, Inmates are allowed two thirty minute visits per week. Any restrictions to inmate visitation: Discipline Classification Medical 1063 CORRESPONDENCE C 1018 The facility administrator has developed written policies ✓ and procedures for inmate correspondence. The policy and procedures provide that: There is no limitation placed on the volume of mail an C 1018.3 inmate may send or receive. The volume of written correspondence is not ✓ regulated in this facility. Correspondence may be read where there is a valid security Mail is regularly scanned for contraband. Staff reason and the facility manager or designee approves. advised that mail is only read when there is a ✓ valid security concern and only with the approval of a supervisor. Jail staff does not review inmate correspondence to or from C 1018.4 state and federal courts, any member of the State Bar or Staff advised that they do not review holder of public office, and the Board of State and confidential correspondence without a security Community Corrections; however, jail staff may open and ✓ concern. Confidential mail is only reviewed in inspect such mail only to search for contraband, cash, the presence of the inmate. checks, or money orders in the presence of the inmate. Confidential correspondence with the facility administrator C 1018.4 and/or manager is permitted. Inmates are allowed to correspond ✓ confidentially with the facility administrator and are aware of how to accomplish this. 3250 Mono County 16-18 PRO 6/20/18 - 9 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Inmates without funds are permitted at least two postage- C 614.6 & C 1018.3 paid letters each week to family and friends. Indigent inmates are provided with postage ✓ paid mailings. Inmates without funds are permitted unlimited postage- C 614.6 & C 1018.3 paid correspondence with his/her attorney and the courts. Postage paid correspondence with the courts ✓ and counsel are unlimited. 1064 LIBRARY SERVICES C 1016 Library Services Library services are provided to all inmates. The facility administrator has developed and implemented Inmates that were interviewed were aware of w w r h i i t c te h n i n p c o l l u ic d i e e s a c a c n e d s s p r to o c l e e d g u a r l e r s e f f e o r r e i n n c m e a m te a t l e ib ri r a a l r s y , c se u r r v re ic n e t ✓ h b o oo w k t s o a r n e d q u le e g s a t l l i m br a a t r e y r i s a e l. r vices including library information on community services and resources, religious, educational, and recreational reading material. 1065 EXERCISE AND RECREATION C 1010.3 & C 1010.4 Inmate Exercise and Recreation ✓ There are written policies and procedures regarding exercise and recreation. An exercise and recreation program is available to inmates All inmates have access to exercise and in an area designed for recreation. recreation. Recreation areas are available both ✓ indoors and outdoors. The program allows a minimum of three hours of exercise Exercise records were reviewed and inmate distributed over a period of seven days. ✓ exercise was well documented. 1066 BOOKS, NEWSPAPERS, PERIODICALS, C 1018.7 & C 1018.8 Books, Magazines, AND WRITINGS Newspapers, and Periodicals There are written policies and procedures which permit inmates to purchase, receive and read any book, ✓ newspaper, periodical, or writing accepted by the United States Post Office except for specified types of publications as determined by the facility administrator. 1067 ACCESS TO TELEPHONE C 1020 Inmate Telephone Access All inmates have access to telephones. There are written policies and procedures that allow ✓ reasonable access to a telephone beyond those telephone calls required by Section 851.5 PC. 1068 ACCESS TO COURTS C 606 Inmate Access to Courts and Counsel Inmates were interviewed and advised that they There are written policies and procedures to ensure that ✓ are able to communicate with courts and inmates have access to the courts. Such access shall counsel without obstacle. consist of the following: Unlimited mail as provided in Section 1063(f) of these C 1018.3 regulations. Written correspondence with courts and ✓ counsel is unlimited. 3250 Mono County 16-18 PRO 6/20/18 - 10 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Confidential consultation with attorneys. C 606.3 Confidential interview rooms are available for ✓ attorney consultation. 1069 INMATE ORIENTATION C 506 Each inmate is provided with an inmate There are written policies and procedures for the ✓ orientation handbook at the time of housing. implementation of a program reasonably understandable to inmates designed to orient a newly received inmate at the time of placement in a living area. The program shall be published. ✓ The program shall include but not be limited to: ✓ Rules regarding correspondence, visiting, and ✓ telephone usage; Inmate rules and disciplinary procedures; ✓ Grievance procedures; ✓ Programs and activities availability and method of ✓ application; Medical services; ✓ Classification and housing assignments; ✓ Court appearance where scheduled, if known; and, ✓ Voting, including registration. ✓ 1070 INDIVIDUAL/FAMILY SERVICE C 1000 PROGRAMS There are a variety of inmate programs available including family services. There are written policies and procedures to facilitate cooperation with appropriate public or private agencies for ✓ individual and/or family social service programs for inmates. Such a program utilizes available community services and resources either by establishing a resource guide or actual service delivery. 1071 VOTING C 622 Inmate Voting Inmates were interviewed and are aware of how There are written policies and procedures whereby the ✓ to access voting rights. county registrar allows qualified voters to vote in local, state, and federal elections pursuant to the elections code. 1072 RELIGIOUS OBSERVANCES C 1034 Religious Programs There are a variety of religious services There are written policies and procedures to provide ✓ offered. opportunities for inmates to participate in religious services, practices, and counseling on a voluntary basis. 1073 INMATE GRIEVANCE PROCEDURE C 620 There were no grievances filed during this Any inmate may appeal and resolve grievances relating to ✓ cycle. Staff and inmates advised that in any condition of confinement. There are written policies general, issues are addressed and resolved as and procedures that include: they occur. 3250 Mono County 16-18 PRO 6/20/18 - 11 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A grievance form or instructions for registering a C 620.3 grievance. ✓ Inmates are aware of how to file a grievance. Resolution at lowest appropriate staff level. C 620.3 ✓ This is occurring regularly. Provisions for resolving questions of jurisdiction C 702.4 within the facility. ✓ Provisions for appeal to next level of review. C 620.3.2 Grievances may be appealed to the facility ✓ manager. Written reasons for denial at each level of review. ✓ C 620.3.2 Provisions for response in a reasonable time limit. C 620.3.1 ✓ 1080 RULES AND DISCIPLINARY PENALTIES C 600.3 Rules and disciplinary sanctions are listed in ✓ There are established rules and disciplinary penalties to the inmate orientation hand book. guide inmate conduct. Rules are written and posted in housing units and booking C 600.3.1 area or issued to each inmate. Verbal instructions are Rules are communicated verbally and in written p to r o r v ea id d e , d il f li o t r e r i a n t m e a in te m s a w te i s th a d n i d s a o b th il e it r i s e s u n th a a b t l e li t m o i r t e t a h d e i E r n a g b l i i l s it h y , ✓ f orm. or material is provided in an understandable form. 1081 PLAN FOR INMATE DISCIPLINE C 600 A sampling of disciplinary packets was The facility administrator has developed and implemented ✓ reviewed and were found to be timely, written policies and procedures for inmate discipline, providing due process with appropriate which address the following. sanctions. A designated subordinate, not involved in the charges, acts C 600.3 & C 600.7 on all formal charges. Staff involved with generating charges are ✓ never involved in the disciplinary process. Minor acts of non-conformance or minor violations are C 600.4 handled informally by staff. ✓ Staff advised that this occurs regularly. When there is temporary loss of privileges, there is written C 600.4 documentation and a policy of review and appeal to the Staff and inmates advised that written notice is supervisor. ✓ provided when any loss of privileges occurs. Major violations and repetitive minor violations being C 600.4.1 handled as major violations are referred to the disciplinary ✓ This is occurring. officer in writing by the staff member observing the act(s). Inmate is informed of charges in writing. C 600.6 Inmates advised that they are provided with ✓ written notice when formal disciplinary charges are lodged. 3250 Mono County 16-18 PRO 6/20/18 - 12 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A disciplinary hearing is held no sooner than 24 hours after C 600.5 & C 600.6 the report has been submitted to the disciplinary officer and ✓ A sampling of disciplinary packets was the inmate served with a copy of charges. The inmate may reviewed and indicate that this is occurring. waive the 24-hour limitation. Violation(s) acted on no later than 72 hours from the time C 600.5 the inmate is informed of the charge(s) in writing unless Of the disciplinary packets reviewed, all were waived by the inmate or for good cause. ✓ acted upon within the required timeline and written notice was always provided. The inmate is permitted to appear on his/her behalf at the C 600.8 time of the disciplinary hearing. Inmates advised that they are permitted to ✓ appear for their disciplinary hearing. The facility manager or designee reviews all disciplinary C 600.8.5 actions taken. ✓ The Lieutenant reviews all disciplinary actions. The inmate is advised in writing of the action taken in the C 600.8.5 disciplinary proceedings. Inmates advised that they are always provided ✓ with written notice detailing the disposition of their disciplinary hearing. Pending the disciplinary proceedings, the inmate may be C 600.4.3 s s e p g e r c e if g i a e t d e d re f a r s o o m n s t . h e general population or program for ✓ T co h n is c e o r c n c . u rs when there is a safety or security 1082 FORMS OF DISCIPLINE 600.11 Guidelines for Disciplinary Sanctions Informal, minor The degree of punitive actions taken by the disciplinary ✓ Formal, medium officer is directly related to the severity of the rule Formal, major infractions as specified in this section. 1083 LIMITATIONS ON DISCIPLINARY 600.10 Limitations on Disciplinary Actions ACTIONS Of the disciplinary packets reviewed, none exceeded thirty days. No inmate is continued on disciplinary isolation status beyond 30 consecutive days without review by facility ✓ manager. Part of this review includes consultation with health care staff. Such reviews shall be documented and continue at least every fifteen days thereafter until isolation status has ended. Disciplinary isolation cells have the minimum furnishings All cells contain Title 24 required furnishings. and space specified in Title 24, Part 2, Section 1231.2. ✓ Inmates are issued clothing and bedding as specified in Articles 12 and 13 of these regulations. Disciplinary cell occupants who destroy bedding and/or C 602.4.1 & C 602.4.7 clothing may be deprived of such articles. The decision to ✓ deprive inmates of such articles is reviewed by the facility manager or designee every 24 hours. No inmates exercise the right of punishment over other C 600.10 inmates. Inmates or not permitted to exercise the right of ✓ Note: Reference PC § 4019.5 punishment over other inmates. A safety cell, as specified in Section 1055 of these C 600.10 regulations, or any restraint device is not used for ✓ There is no safety cell. disciplinary purposes. 3250 Mono County 16-18 PRO 6/20/18 - 13 - A353 Type 2&3 PRO eff. 9/2012.dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS No inmate is deprived of implements necessary to maintain C 600.10 an acceptable level of hygiene as specified in Section 1265 ✓ Hygiene items are not taken as a sanction. of these regulations. Food is not withheld as a disciplinary measure. ✓ C 600.10 & C 602.5 Disciplinary isolation diet described in Section 1247 of C 602.5 & C 920 these regulations is only utilized for major violations of ✓ institution rules. The facility manager approves the initial placement on Of the disciplinary packets reviewed, there the disciplinary isolation diet and ensures that medical were none resulting in the use of a disciplinary staff is notified. diet. Staff advised that should this occur, the ✓ facility manager and medical staff would have to provide approval prior to the sanction being imposed. In consultation with medical staff, the facility manager This did not occur during this cycle. approves any continuation of the diet every 72 hours ✓ after the initial placement. Correspondence privileges are not withheld except where C 600.10 correspondence regulations have been violated. Decision ✓ Correspondence privileges are never withheld to withhold correspondence privilege is reviewed every 72 as a disciplinary sanction. hours. Access to courts and legal counsel is not suspended as a C 600.3.2 disciplinary measure. Access to courts and counsel is never withheld ✓ as a disciplinary sanction. 1084 DISCIPLINARY RECORDS 600.3.2 Rule Violation Reports All inmate records are entered and maintained A record of all disciplinary infractions and punishment in the agency JMS system. ✓ administered is maintained. Note: Reference PC § 4019.5 3250 Mono County 16-18 PRO 6/20/18 - 14 - A353 Type 2&3 PRO eff. 9/2012.dot PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT TYPE I, II, III AND IV FACILITIES APPLICABLE REGULATIONS: 3/80; 8/86; 5/88; 1/91 Title 24, California Code of Regulations (CCR) BSCC Code: 3250 FACILITY NAME: Mono County Jail FACILITY TYPE: II APPLICABLE REGULATIONS (Check All That Apply): 3/80: X 8/86: 5/88: 1/91 OTHER: 1994 FIELD REPRESENTATIVE: Kimberly Moule DATE: June 20, 2018 ARTICLE/SECTION YES NO N/A COMMENTS Temporary Holding Cells (2.2) ✓ Contain 10 square feet of floor per inmate Limited to no more than 16 inmates ✓ No smaller than 40 square feet ✓ Contain sufficient seating to accommodate all inmates ✓ Toilet accessible ✓ Accessible in medical exam. Water fountain accessible ✓ Wash basin accessible ✓ Provides clear visual supervision ✓ Telephone accessible ✓ Weapons Locker (3.12) External to the security area and equipped with individual ✓ compartments, locks and keys Provides unobstructed visual supervision of inmates by staff ✓ Sobering (2.4) Two (2) sobering cells. ✓ Contain 20 square feet of floor per inmate Limited to no more than 8 inmates ✓ No smaller than 60 square feet ✓ Contain toilet ✓ Contain washbasin ✓ Contain drinking fountain ✓ Partitions or handrails located next to toilet fixture to Modesty partition in place. ✓ provide support Provide easy, unobstructed visual observation ✓ Padding on the floor ✓ Shower-Delousing Room (3.4) Accessible in medical exam room. ✓ Available in reception/booking Secure Vault or Storage Space (2.1) ✓ Available for inmate valuables 3250 Mono County PHY 6/20/18 - 1 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Telephone (2.1) ✓ Available for inmate use per Penal Code § 851.5 Safety Cells (2.5) The facility does not have a safety cell. The ✓ remainder of the regulation deleted from this form. Single Occupancy Cells (2.6) All single cells are double bunked. 1994 Standard ✓ applied. Maximum capacity of one inmate Contain a minimum of 60 square feet of floor area in Type I ✓ facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet ✓ Contain toilet, washbasin and drinking fountain ✓ Cups are issued to each inmate. Contain a bunk, desk and seat (Desk and seat not required in Bunks secured. Type I in later, less restrictive 1986 standards) ✓ Multiple Occupancy Cells (8227) Deleted in 1986 standards. Approved 8-86: Deleted provision for multiple occupancy cells Dormitories. ✓ Contain 35 square feet per person Limited to no more than 8 inmates ✓ No smaller than 100 square feet ✓ Minimum ceiling height of 8 feet ✓ Water closet separate from washbasin and drinking fountain ✓ Sufficient bunks to accommodate each occupant ✓ Provide storage space for each occupant's personal items ✓ Multiple Occupancy Rooms (8229) 8-86: Deleted provision for multiple occupancy rooms ✓ Limited to housing persons in Type III and IV facilities and workers in Type I and II facilities Contain 50 square feet of floor area per person and a ✓ minimum of 8 feet ceiling height Limited to no more than 16 persons ✓ Access to toilets separate from washbasins (ratio 1:8) and ✓ drinking fountains Provide storage space for each occupant's personal items ✓ Double Occupancy Cells (2.7) 5-88: Added provision for double occupancy cells ✓ Maximum capacity of two inmates Contain a minimum of 60 square feet of floor space in Type ✓ I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet and one floor ✓ dimension at least 6 feet Contain toilet, washbasin and drinking fountain ✓ Contain 2 bunks, 1 desk and seat (Desk and seat not required in Type I facilities) ✓ Dormitories (2.8) 8-86: Provision for dormitories added ✓ Contain 50 square feet of floor area per inmate and a minimum of 8 feet ceiling height 3250 Mono County PHY 6/20/18 - 2 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Be designed for no fewer than 8 and no more than 64 ✓ inmates Facilities having a total rated capacity of 80 inmates or less, ✓ may design dormitories for no fewer than 4 inmates Access to toilets separate from washbasins (ratio 1:8) and ✓ drinking fountains Provide storage space for each inmates' personal items ✓ Dayrooms (2.9) ✓ 8-86: Added requirement for 3 foot wide corridors in front of cells-rooms 35 square feet of floor area per inmate ✓ Contain tables and seating to accommodate the maximum ✓ number of inmates served Access to toilets, washbasins and drinking fountains ✓ Drinking cups issued. Available to all inmates in Type II and III facilities (excluding special use cells) and to workers in Type I ✓ facilities Shower (3.4) ✓ Available on a ratio of 1:16 Lighting (3.6) Sufficient to permit easy reading. Night lighting is sufficient to allow good supervision. ✓ 8-86: Specifies at least 20 foot-candles at desk level and in grooming areas, with night lighting not to exceed 5 foot-candles Beds-Bunks (3.5) ✓ 30 inches wide and 76 inches long Comfortable Living Environment [102(c)6] A comfortable living environment is maintained through an ✓ adequate heating and cooling system. Exercise Area -Type II, III and WA IV (2.10) 29’ X 39’. New roofing in place to address icing and snow issues. ✓ At least one exercise area must contain a minimum of 900 square feet 8-86: Outdoor exercise area provided ✓ 8-86: Clear height of 15 feet with required surface area meeting a formula of: 80% of maximum rated ✓ inmate population and number of one-hour exercise periods per day = required surface area Program Space - Type II and III (2.11) Sufficient area and furnishings to meet the needs of the ✓ facility programs Dining Facilities (2.17) In dayroom. ✓ 15 square feet per inmate being fed 3250 Mono County PHY 6/20/18 - 3 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Toilets, washbasins and showers are not in the same room or not in view of inmate dining ✓ Visiting (2.18) In person visiting with barrier. ✓ No contact or video visitation. Sufficient visiting area Contact visits whenever possible for minimum security inmates ✓ Attorney Interviews (2.26) Confidential contact visitation for attorney client consultation. ✓ Provide for confidential attorney consultation Safety Equipment Storage (2.19) Adequate space is provided for storage of equipment such ✓ as fire extinguishers, SCBA, emergency lights, etc. Janitor Closet (2.20) Located in security areas lockable, containing a mop sink ✓ and storage space Storage Rooms (2.21) Sufficient space to accommodate inmate property, bedding ✓ and supplies Audio or Video Monitoring System -NA Type IV (2.22) Equipment is continually being updated. ✓ Audio monitoring system capable of alerting staff in a central control Video monitoring in corridors, main entries and/or exits and programs or activity areas ✓ Fire Detection and Alarm System [102(c)6] ✓ Automatic fire alarm system capable of alerting staff in a central control point Emergency Power (2.24) Available to provide minimal lighting, maintain ✓ communications, alarm, fire, life and security systems Provide Space for: Barber/beauty shop(2.15) ✓ 8-86: Limit requirement to Type II and III facilities (Deleted 2/99)) Canteen (2.16) ✓ 8-86: Added for II, III & IV facilities Confidential Interview Rooms (2.25) 8-86: Added for Type II facilities ✓ 3250 Mono County PHY 6/20/18 - 4 - A381 PHY Type 80 86 88 91.dot (9/98) ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 3250 FACILITY: Mono County Jail TYPE: II RC: 48 FIELD REPRESENTATIVE: Kimberly Moule DATE: June 20, 2018 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells RC (L x W x H) # Beds RC T U W F S Booking 1 Holding 1980 1 (8) (8) 12.4 X 6.9X12.2 Note: Additional holding cell converted into medical room. Sober 1 Sobering 1980 1 (6) (6) 16.3 X 6.9X12.0 1 1 1 Sober 2 Sobering 1994 1 (2) (2) 9X8 1 1 Note: Showers available. Housing Iso 1 Double 1994 1 2 2 2 16.6X8.3X11.9 1 1 1 1 Iso 2 Double 1994 1 2 2 2 16.6X8.3X11.8 1 1 1 A Block Double 1994 8 2 2 16 11.7X6.8X12.5 1 Note: Dayroom: 59.0X13.6X12.3 B Block Dorm 1994 1 10 10 10 26.6 X 14.6X11.9 1 1 1 1 C Block Dorm 1994 1 10 10 10 26.6 X 14.6X11.9 1 1 1 1 Note: B & C share dayroom: 29.7X24.1X11.8 D Block Dorm 1980 1 4 4 4 27.0X155.8X11.8 1 1 1 1 Inmate worker E Block Dorm 1994 1 4 4 4 16.8X11.8 1 1 1 1 Note: Old medical exam room-converted to inmate working housing-dayroom space available in kitchen area. Table, chair, reading material, etc. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 3250 Mono County LAS/6/20/18 - 1 - A360 LAS Adult.dot (03/01)