Monterey County, County Probation (2020-2022 inspection cycle)

August 29, 2022 Todd Keating, Chief Probation Officer Monterey County Probation Department 20 E. Alisal Salinas, CA 93901 RE: 2020/2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885 Dear Chief Keating, The 2020/2022 biennial inspection of the Monterey County Probation Department’s Juvenile Hall and Youth Center has been completed. A Title 15 training was held in April 2021 and a Pre-Inspection Briefing was held on January 7, 2022. The Juvenile Hall facility was inspected between February 8-11, 2022, and concluded on May 4, 2022, and the Youth Center facility was inspected between February 14-18, 2022, and concluded on May 5, 2022. The debrief was held May 5, 2022. The complete Board of State and Community Corrections (BSCC) inspection reports are enclosed and consist of the following: this transmittal letter; a Title 15 Procedures checklists, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation for each facility, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity for each facility. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. MANDATORY LOCAL INSPECTIONS In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Todd Keating Chief Probation Officer Page 2 Scope of the Inspection The inspection consisted of a review of the Monterey County Probation Department’s Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth, and collaborative partners. During the inspection, we evaluated consistency between policy and practices. BSCC INSPECTION RESULTS Title 15, CCR Minimum Standards Monterey County Juvenile Hall Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15. No corrective action is required at this time. This inspection was the first inspection for the newly opened Monterey County Juvenile Hall. We found the new facility to be a beautiful, aesthetically pleasing, college like facility that provides much more opportunity for programs and age-appropriate activities to occur in a positive, open environment for the youth of Monterey County. While COVID has limited the ability for outside providers to come in, COVID also has limited the ability of staff to use programming space outside the units. We look forward to the return of the community programs into the facility to provide the specialty programs to the youth in your care. We were fortunate enough to be able to talk individually with a few of your youth, your staff, as well as management and the facility partners including medical staff, mental health staff, and educational staff. You should be very proud of the facility you have built and the culture of those who oversee it and work within it. All facility partners we spoke to seem to have a very collaborative spirit and good working relationship with each other, all which greatly benefits the youth. There were a few areas of compliance drift noted and one larger issue related to room confinement; all have been addressed by facility management while we were on site and before we completed the inspection. These issues have been identified and documented as they will be targeted for non-noticed visits for monitoring and review to ensure continued compliance. (Please see the Procedures Checklist for specifics). Monterey County Youth Center Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Monterey County Youth Center. No corrective action is required at this time. During the inspection process, we discussed several policies and procedures with facility managers and provided technical assistance and best practice recommendations with the intention of bringing more clarity to the policy and procedure manual. Additionally, the current policy and procedure manual is not always written clearly (formatting is unintuitive) and there had been minimal updates from previous facility managers in the past to address this. There are sections that do not provide clear 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7350+ Monterey County JH Camp LTR 20-22 Todd Keating Chief Probation Officer Page 3 direction to staff as to the expectations of staff or provide purpose or meaning. This has been something that has been discussed in past cycles and an issue that is still pending. This has once again been discussed with the new managers who have insisted this issue will be reviewed and revised in the coming months. We understand your agency is in the process of moving to Lexipol; however, these issues need to be addressed ASAP and this has been communicated in detail as noted above. This issue has been identified and targeted for review at future non-noticed visits for monitoring to ensure follow up has occurred. We do recognize management has already made positive changes to policy, to practice, to morale and, most importantly, to the culture and to the care and concern for the youth. The culture and climate of the facility has changed dramatically since we were last onsite. Both the youth and the staff commented positively on their experiences in the facility. We noted the implementation of innovative and new programs that the youth are excited about. We had the opportunity to speak to a few of the youth about their special projects and these youth were beaming with pride regarding their accomplishment on building American flags, flower boxes, planning and planting a garden and seeing it come into fruition in a beautiful space where the youth, parents, and staff can enjoy. In fact, when asked who wished to speak with me, I was overwhelmed by the number of youth who wanted to speak with me, not to complain but to compliment the work that is being done in the facility by both your managers and your staff. The youth spoke highly of the partners as well. You have a great team all working towards the same common goal there. Title 24, CCR Physical Plant There have been no changes to the Physical Plant document since approval to open and the rated capacity for the JH is 80 and for the Youth Center is it 44. The rated capacity for the Youth Center has been updated and reflects the number of bunks at the time of inspection. This is down from previous visits; however, the space does not change and you can always return the bunks to their locations and we can rerate the space for you at any time. Please see the Physical Plant Evaluations for more information. Training According to the most recent Standards and Training for Corrections audit, Monterey County Probation Department is in compliance for Years 19/20 and 20/21. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed the Monterey County Juvenile Detention Facility and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. We would like to thank Directors Julie Kenyon and Program Supervisor Michael Palmer at the Monterey County Juvenile Hall and Director Anderson and Program Supervisor Bone at the Monterey County Youth Center and provide accolades to all for their professionalism and dedication to the youth and staff of their facilities. All of them go well above and beyond what is expected and provide excellent leadership, encouraging their staff to do better to be better. We would also like to thank the facility partner staff and line staff for their empathy, compassion, and dedication to the job. Without their desire 7350+ Monterey County JH Camp LTR 20-22 Todd Keating Chief Probation Officer Page 4 and willingness to continue to not only come to work, but work tirelessly with the youth, the facility would not function as well as it does. -- This concludes the 2020/2022 biennial inspection report. We certainly enjoyed our time in both facilities, working with your managers, hearing about the work your partners do and speaking with youth and with staff. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at lisa.southwell@bscc.ca.gov or call (916) 838-9132 if you have any questions. Sincerely, Lisa Southwell Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Monterey County* Chair, Juvenile Justice Commission, Monterey County* Chair, Board of Supervisors, Monterey County* County Administrator, Monterey County* *Copies of full inspection are available online at www.bscc.ca.gov. 7350+ Monterey County JH Camp LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7350 FACILITY NAME: FACILITY TYPE: Monterey County Youth Center Juvenile Camp PERSON(S) INTERVIEWED: Probation Director Isabel Anderson, Probation Services Manager Ryan Bone, Kelly Molton, Mental Health Representative, Jeff Hardig, MCOE Principal and Monica Dacpano, Medical Representative. 2 on duty staff, (1 male/1 female), Youth, 9 Youth of various ages. FIELD REPRESENTATIVE: Lisa Southwell DATE: February 14 - 18, 2022 and May 5, 22. Debrief May 5, 2022. TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by 2020 the Board of Supervisors to approve building safety; The building inspection was completed by Ed Callis on September 21, 2020. 2021 The building was inspected by Evan ☐ Nuckles. ☒ ☐ The facility was found to be in full compliance in both years. There were no areas of concern. The 2022 inspection has been requested and is pending completion. (B) Fire authority having jurisdiction, including a fire The fire inspection was completed by James clearance as required by Health and Safety Code Goulart; Fires Inspector, Salinas Fire Section 13146.1 (a) and (b); Department on October 5, 2020. ☐ ☐ Fire Clearance was granted. ☒ The inspection for 2022 was completed on March 3, 2022. Per an email from Salinas Fire, the report is pending, and the clearance has not yet been sent as the invoice has not yet been paid. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7350 Monterey Youth Center Camp PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2020 Health and Safety Code Section 101045; No documentation received of completed inspections. Memorandum dated February 14, 2022, from Edward Moreno, Director of Monterey County Public Health stating that inspections were not completed in 2020 due to COVID 19. 2021 Medical Mental Health: Completed March 18, 2021, by Emily Real, SPHN Nutrition: February 23, 2021, by Allison ☐ ☐ ☒ Miller RD, CDE, Public Health Nutritionist II Environmental Health: Completed April 15, 2021, by Ifeoma Okolie, REHS-III and America Leon REHS-III and a self- assessment completed by America Leon. All areas were found compliant. No corrections were necessary. The 2022 inspections occurred on March 23, 2022, but the reports have not yet been received. (D) County superintendent of schools on the adequacy Education services for the facility are of educational services and facilities as required in provided by the Monterey County Office of Section 1370; Education. 2020 On 12/1/2020, the Facility was inspected by Gary Vincent, Director of Epicenter Monterey. Mr. Vincent found the school program to meet regulatory expectations There were no additional comments ☐ ☐ ☒ provided. 2021 On 07/2/2021, the Facility was inspected by Gary Vincent, Director of Epicenter Monterey. Mr. Vincent found the school program to meet regulatory expectations. There were no additional comments provided. The 2022 inspection has been requested. 7350 Monterey Youth Center Camp PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) Juvenile court as required by Section 209 of the 2021 Welfare and Institutions Code The facility was inspected by the Honorable Judge Hayes on March 11, 2021. Judge Hayes found the facility to be suitable to house youth. ☒ ☐ ☐ The 2022 inspection has been requested. While we encourage the court to visit and inspect all juvenile facilities, an inspection of juvenile camps is not required in WIC Section 209. (F) Juvenile Justice Commission as required by Section The Juvenile Justice Commission conducts 229 of the Welfare and Institutions Code or annual inspections of the facility. Probation Commission as required by Section 240 of 2021 the Welfare and Institutions Code. The facility was inspected on March 18, ☒ ☐ ☐ 2021 by Commissioners Leavy and Borges and Judge Hayes. The 2022 inspection was completed on March 18, 2022. The report has not yet been received. 1320 APPOINTMENT AND QUALIFICATIONS Letters dated January 20, 2021, and BSCC Note: Compliance with this section is February 7, 2022 were received from Chief determined by receipt of the Chief Probation Officer’s Probation Officer Keating certifying all appointments of staff are pursuant to certification letter confirming that all elements of applicable laws and all staff assigned to the regulation are met. facility meet all required qualifications. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, All non-employees also receive director or facility manager in charge of its program and appropriate clearances prior to entering the facility. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess Included in CPO’s certification letter. knowledge, skills and abilities appropriate to ☒ ☐ ☐ their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Included in CPO’s certification letter. examination including tuberculosis screening ☒ ☐ ☐ test and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the Included in CPO’s certification letter. selection and training requirements adopted by ☒ ☐ ☐ the Board pursuant to Section 6035 of the Penal Code; and 7350 Monterey Youth Center Camp PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) conduct a criminal records review, on each new Included in CPO’s certification letter. employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Included in CPO’s certification letter. employees of the facility, who may be present at the facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Proof of practice provided included facility schedules, bay logs, daily shift reports, and Each juvenile facility shall: facility worksheet. 7350 Monterey Youth Center Camp PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to Monterey County Youth Center: Policy and carry out the overall facility operation and its Procedure Manual Section 2.3. Staffing programming, to provide for safety and security of Requirements youth and staff, and meet established standards and Facility has had a rated capacity of 76. The regulations; facility in the past has self-capped at 60. The LASE was completed during this inspection and the facility had a total of 22 bunks throughout. Currently, the population has been low and the population on the first day of inspection was 25. COVID continues to impact both population and staffing the facility. Minimum staffing per facility managers is set at 5. Staffing profiles were reviewed for several days within the week prior to inspection and it was noted that staffing numbers ranged from 5 to 7 staff on duty at any given time. One 2PM to 10PM shift was at 4 staff and 1 supervisor due to sick calls that shift. Most shifts were staffed at 5 staff and a supervisor. When asked what the ☒ ☐ ☐ main cause of lower numbers is, it was found it is due to sick calls. Schedules are built higher, but the sick calls bring the shift down to minimum staffing. Staffing for ratio was found to be compliant. Staffing for adequate personnel was also found to be compliant as there was nothing found in the documentation we viewed or noted in youth interviews, that a lack of staff has negatively impacted the youths Title 15 programming or other areas of the Youth Center activities thus far. Technical assistance was provided and discussed with facility managers to consider raising their minimum staffing numbers and they will also need to develop an emergency plan. Both the Youth Center and the Juvenile Hall rely on each other for emergency coverage when neither could afford to lose staff to the other. This issue will be reviewed in future follow up visits to ensure the follow up has occurred. b) ensure that no required services shall be denied Monterey County Youth Center: Policy and because of insufficient numbers of staff on duty Procedure Manual Section 2.3. Staffing absent exigent circumstances; ☒ ☐ ☐ Requirements Facility meets all regulatory expectations. 7350 Monterey Youth Center Camp PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) have a sufficient number of supervisory level staff to Monterey County Youth Center: Policy and ensure adequate supervision of all staff members; Procedure Manual Section 2.3. Staffing Requirements ☒ ☐ ☐ Supervisors are assigned to both shifts and documentation confirmed this. An officer in charge (OIC) may be assigned in the absence of a supervisor and acts with supervisory powers. d) have a clearly identified person on duty at all times Monterey County Youth Center: Policy and who is responsible for operations and activities and Procedure Manual Section 2.3. Staffing has completed the Juvenile Corrections Officer Core Requirements Course and PC 832 training; ☒ ☐ ☐ The Supervisor/Officer in Charge is responsible for the operations of the facility. Facility staff are responsible for the unit activities of the youth. e) have at least one staff member present on each living Monterey County Youth Center: Policy and unit whenever there are youth in the living unit; Procedure Manual Section 2.3. Staffing Requirements ☒ ☐ ☐ There is always a staff present in the unit or where a youth is present. Youth are not left alone. f) have sufficient food service personnel relative to the Monterey County Youth Center: Policy and number and security of living units, including staff Procedure Manual Section 2.3. Staffing qualified and available to: plan menus meeting Requirements nutritional requirements of youth; provide kitchen ☒ ☐ ☐ Meals are prepared at the Youth Center and supervision; direct food preparation and servings; the youth dine in the dining hall or take conduct related training programs for culinary staff; their meals in the dorm day room. and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7350 Monterey Youth Center Camp PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 g) have sufficient administrative, clerical, recreational, Monterey County Youth Center: Policy and medical, dental, mental health, building Procedure Manual Section 2.3. Staffing maintenance, transportation, control room, facility Requirements security and other support staff for the efficient HEALTH CARE management of the facility, and to ensure that youth supervision staff shall not be diverted from Medical Staff are present daily between supervising youth; and, 6:00AM and 9:30PM. Staffing consists of one nursing director, one clinic nurse supervisor, five registered nurses, one physician assistant, and one physician. These resources are split between the Youth Center and the Juvenile Hall. There is always a Nurse on site. Calls are then made to on call medical for after hour assistance as needed. Medical staff describe their relationship with the Probation Department as 5-star. Communication is consistent as pertinent, staff are approachable, transparent, and supportive and there are no areas medical management staff are unhappy with currently. Probation staff and managers speak very highly of the relationship ☒ ☐ ☐ between the two agencies. Mental Health and Probation also report to have a very good relationship. There is one PSW II (Licensed) and one SW III (Rehabilitation Specialist) assigned to the Youth Center. Additional resources are provided as needed such as additional therapist coverage and psychologist coverage. A clinical supervisor and a clinical administrator will provide many levels of support to ensure that the youth and program needs are met and to cover client care when staffing levels are low. Services provided at the Youth Center are individual, group, and family therapy, education management. case management, discharge planning, and crisis intervention. Mental Health are generally onsite Monday through Friday from 8:00AM-5:00PM however, staff will stay later as needed to meet the needs of the youth, staff, or parents. Weekends are covered through an on-call, as needed basis. 7350 Monterey Youth Center Camp PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Mental Health Management report their relationship with the Probation Department to be strong and very much focused on youth health and wellness. The role of mental health is to ensure youth progress in treatment, counseling, and supportive services. As noted in Section 1370, Education, all school is provided by Monterey County Office of Education. School principal Jeff Hardig stated there are two classroom teachers, one RSP teacher and two paraprofessionals that make up the educational team at the facility. Principal Hardig noted to have an excellent relationship with Probation, and it was stated the same with education staff. Also of note is the excellent working relationship that Principal Hardig has with Director Anderson. Together, the two look for opportunities to bring both vocational and career programming into the facilities for the youth. Currently the youth are learning Paxton Patterson, a full-scale handyman training program which Principal Hardig brought to the facility and currently in the works, a full-scale culinary program complete with local guest chefs brought to the facility by Director Anderson. There is nothing these two visionaries can’t do together. Monterey has a great team of partners working together toward a common goal centered on the best interest of the youth in their care. The collaboration that occurs between all agencies for the betterment of the youth is exciting and inspiring. The relationship of the staff clearly impacts the youth, and, in our conversations, it was shared with me by the youth, they feel safe and cared for by all of the staff, Probation, and the Partner staff. 7350 Monterey Youth Center Camp PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide Monterey County Youth Center: Policy and continuous wide-awake supervision of youth, Procedure Manual Section 2.3. Staffing subject to temporary variations in staff assignments ☒ ☐ ☐ Requirements to meet special program needs. Staffing shall be in All staff must always remain awake. compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) The facility is not a JH (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their NA room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff NA members on duty at all times, regardless of the number of youth in detention, unless an ☐ ☐ ☒ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty NA ☐ ☐ ☒ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other NA duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- Facility is not a Special Purpose Youth staff ratio) Center ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room NA for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff NA members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty NA ☐ ☐ ☒ who is the same gender as youth housed in the facility. 7350 Monterey Youth Center Camp PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) personnel with primary responsibility for other NA duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Monterey County Youth Center: Policy and (A) during the hours that youth are awake, one wide- Procedure Manual Section 2.3.3 Staffing awake youth supervision staff member on duty for Requirement each 15 youth in the camp population; ☒ ☐ ☐ Youth Center population has remained consistent in the recent months. Facility management has met staffing ratios. (B) during the hours that youth are confined to their Monterey County Youth Center: Policy and room for the purpose of sleeping, one wide-awake Procedure Manual Section 2.3.4 Staffing youth supervision staff member on duty for each 30 ☒ ☐ ☐ Requirements youth present in the facility; Facility management has met staffing ratios. (C) at least two wide-awake youth supervision staff Monterey County Youth Center: Policy and members on duty at all times, regardless of the Procedure Manual Section 2.3.1: Staffing number of youth in residence, unless arrangements ☒ ☐ ☐ Requirements have been made for backup support services which Staff are required to always remain awake. allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty Monterey County Youth Center: Policy and who is the same gender as youth housed in the Procedure Manual Section 2.3.2: Staffing facility; ☒ ☐ ☐ Requirements Youth Center population is all male. (E) in addition to the minimum staff to youth ratio Monterey County Youth Center: Policy and required in (h)(3)(A)-(B), consideration shall be Procedure Manual 2.3-2.3.5: Staffing given to the size, design, and location of the camp; Requirements types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Monterey County Youth Center: Policy and duties such as administration, supervision of Procedure Manual 2.3: Staffing personnel, academic or trade instruction, clerical, ☒ ☐ ☐ Requirements farm, forestry, kitchen or maintenance shall not be Only youth supervision staff have the classified as youth supervision staff positions. responsibility to supervise youth. 7350 Monterey Youth Center Camp PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF Monterey County Youth Center: Policy and ORIENTATION AND TRAINING Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented ☒ ☐ ☐ Training files for the last 5 officers into the to their duties, including: facility were provided for our review. We reviewed the specific documentation specific to regulation ensuring all areas were addressed. (1) youth supervision duties; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual 2.2: Staff Training (2) scope of decisions they shall make; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual 2.2: Staff Training (3) the identity of their supervisor; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (4) the identity of persons who are responsible to Monterey County Youth Center: Policy and them; ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (5) persons to contact for decisions that are beyond Monterey County Youth Center: Policy and their responsibility; and ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (6) ethical responsibilities. Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (b) Prior to assuming any responsibility for the Monterey County Youth Center: Policy and supervision of youth, each youth supervision staff Procedure Manual 2.2: Staff Training and ☒ ☐ ☐ member shall receive a minimum of 40 hours of 2.2.2 40 Hour Training Outline facility-specific orientation, including: (1) individual and group supervision techniques; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (2) regulations and policies relating to discipline and Monterey County Youth Center: Policy and rights of youth pursuant to law and the ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and provisions of this chapter; 2.2.2 40 Hour Training Outline (3) basic health, sanitation and safety measures; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (4) suicide prevention and response to suicide Monterey County Youth Center: Policy and attempts ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (5) policies regarding use of force, de-escalation Monterey County Youth Center: Policy and techniques, chemical agents, mechanical and ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and physical restraints; 2.2.2 40 Hour Training Outline (6) review of policies and procedures referencing Monterey County Youth Center: Policy and trauma and trauma-informed approaches; ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline 7350 Monterey Youth Center Camp PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) procedures to follow in the event of Monterey County Youth Center: Policy and emergencies; ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (8) routine security measures, including facility Monterey County Youth Center: Policy and perimeter and grounds; ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (9) crisis intervention and mental health referrals to Monterey County Youth Center: Policy and mental health services; ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (10) documentation; and Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (11) fire/life safety training Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual 2.2: Staff Training and 2.2.2 40 Hour Training Outline (c) Prior to assuming sole supervision of youth, each Monterey County Youth Center: Policy and youth supervision staff member shall successfully Procedure Manual 2.2.3: CORE training complete the requirements of the Juvenile ☒ ☐ ☐ Corrections Officer Core Course pursuant to Penal Staff are required to attend Juvenile Code Section 6035. Corrections Officer Core Course within the first year of hire. (d) Prior to exercising the powers of a peace officer Monterey County Youth Center: Policy and youth supervision staff shall successfully complete Procedure Manual 2.2.3: CORE training training pursuant to Section 830 et seq. of the Penal Code. Many staff are transferred from the JH to ☒ ☐ ☐ the Youth Center. These staff, in most cases, have been trained prior to coming to the Youth Center. If not, they are trained before they may carry OC or handcuffs. 1323 FIRE AND LIFE SAFETY Monterey County Youth Center: Policy and Procedure Manual 2.2.2: Staff Training Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all ☒ ☐ ☐ Staff are required to always remain awake times who meets the training standards established by the while on duty. Board for general fire and life safety which relate specifically to the facility. 7350 Monterey Youth Center Camp PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Monterey County Youth Center: Policy and Procedure Manual All facility administrators shall develop, publish, and The policy was last reviewed, and some implement a manual of written policies and procedures updates were made in 02/07/2022. that address, at a minimum, all regulations that are Several conversations have occurred, applicable to the facility. Such a manual shall be made specifically, the last cycle regarding the available to all employees, reviewed by all employees, policy and the need for a full manual and shall be administratively reviewed at a minimum revision for a variety of reasons. The every two years, and updated, as necessary. Those agency is pending a transfer to Lexipol and records relating to the standards and requirements set is working toward moving in that direction. forth in these regulations shall be accessible to the Board BSCC staff have reviewed the current on request. Policy and Procedure specific to regulations The manual shall include: and has confirmed those required by regulation are present and provided ☒ ☐ ☐ technical assistance as there are pieces of regulation in various sections. The manual is not as succinct as it should be and, in many cases, there are no titles or headers. These sections are documented accordingly. The current and new facility administrators will be working on this issue in the coming months. We will continue to monitor this effort. Policy manuals are available to staff in hard copy as well as online. All staff review the policy manual as part of their initial training and are expected to review all policy changes and updates as they are released. (a) table of organization, including channels of Monterey County Youth Center: Policy and communications and a description of job Procedure Manual Section 1.5: classifications; ☒ ☐ ☐ Management Objectives and 2.1 Staff Titles and Responsibilities Each Section has a Table of Contents. (b) responsibility of the probation department, purpose Monterey County Youth Center: Policy and of programs, relationship to the juvenile court, the Procedure Manual Section 1.2.1, 1.2.2 1.4 Juvenile Justice/Delinquency Prevention ☒ ☐ ☐ Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 2.1 Staff Titles and Responsibilities (d) initial orientation and training program for Monterey County Youth Center: Policy and ☒ ☐ ☐ employees; Procedure Manual 2.2: Staff Training 7350 Monterey Youth Center Camp PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) initial orientation, including safety and security Monterey County Youth Center: Policy and issues and anti-discrimination policies, for support Procedure Manual Section 2.2.4.3 staff, contract employees, school, mental/behavioral health and medical staff, program providers and ☐ ☐ ☒ Per facility management, there have been no volunteers; new staff or volunteers come into the facility this cycle due to COVID 19. When the facility resumes full operation, this practice will resume. (f) maintenance of record-keeping, statistics and Monterey County Youth Center: Policy and communication system to ensure: Procedure Manual Section 1.6.9 and 2.1.8 ☒ ☐ ☐ MCPD utilizes the Smart Probation Case Management System to track and document all case management activities. (1) efficient operation of the juvenile facility; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 1.6.9 and 2.1.8 (2) legal and proper care of youth; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 1.6.9 and 2.1.8 (3) maintenance of individual youth's records; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 1.6.9 and 2.1.8 (4) supply of information to the juvenile court and Monterey County Youth Center: Policy and those authorized by the court or by the law; and, ☒ ☐ ☐ Procedure Manual Section 1.6.9 and 2.1.8 (5) release of information regarding youth. Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 1.6.9 and 2.1.8 (g) ethical responsibilities; Monterey County Youth Center: Policy and Procedure Manual Section 2.2.2 (re: ☒ ☐ ☐ Sections 2 – 10) (h) trauma-informed approaches; Monterey County Youth Center: Policy and Procedure Manual Section 2.2.2 (re: ☒ ☐ ☐ Sections 2 – 10) (i) culturally responsive approaches; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 2.2.2 (re: Sections 2 – 10) (j) gender responsive approaches; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 2.2.2 (re: Sections 2 – 10) 7350 Monterey Youth Center Camp PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides that all Monterey County Youth Center: Policy and youth within the facility shall have fair and equal Procedure Manual Section 1.3 access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Monterey County Youth Center: Policy and chemical agents related security devices, and ☒ ☐ ☐ Procedure Manual Sections 9.10.10, 9.10.11 weapons and ammunition, where applicable; and 9.11 (m) establishment of procedures for collection of Medi- Monterey County Youth Center: Policy and Cal eligibility information and enrollment of eligible ☒ ☐ ☐ Procedure Manual Section 4.5.2.2 youth; and, (n) establishment of a policy that prohibits all forms of Monterey County Youth Center: Policy and sexual abuse, sexual assault and sexual harassment. Procedure Manual Section 3: Prison Rape The policy shall include an approach to preventing, Elimination Act detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Monterey County Youth Center: Policy and Procedure Manual Section 8.9 The facility administrator shall consult with the local fire ☒ ☐ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Monterey County Youth Center: Policy and ☒ ☐ ☐ manual of policy and procedures; Procedure Manual Section 8.8 b) monthly fire and life safety inspections by facility Monterey County Youth Center: Policy and staff with two- year retention of the inspection Procedure Manual Section 8.8.5 record; Reviewed all monthly inspections for the ☒ ☐ ☐ 2020-2022 cycle through current. All documented maintenance needs/ corrections have been made. c) fire prevention inspections as required by Health Monterey County Youth Center: Policy and and Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ Procedure Manual Section 1.6.8 See Section 1322 above 7350 Monterey Youth Center Camp PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) an evacuation plan; Monterey County Youth Center: Policy and Procedure Manual Section 8.6 ☒ ☐ ☐ Evacuation plan map of the facility provided for our review. All emergency maps are in plain view. e) documented fire drills not less than quarterly; Monterey County Youth Center: Policy and Procedure Manual Section 8.14 ☒ ☐ ☐ All fire drills have been completed as required. f) a written plan for the emergency housing of youth in Monterey County Youth Center: Policy and the case of fire; and, Procedure Manual Section 8.7.1.2.2.10 ☒ ☐ ☐ In the event of a fire, youth would be housed at Juvenile Hall. g) development of a fire suppression pre-plan in Monterey County Youth Center: Policy and cooperation with the local fire department. Procedure Manual Section 8.8.5 Facility managers work closely with Ichelle Herrera, Fire Inspector with Salinas Fire ☒ ☐ ☐ Protection. Specific the fire suppression pre-plan, this was completed on 2/16/22. Administrative changes occurred in 2020 and 2021. Documentation from 2021 could not be located. 1326 SECURITY REVIEW Monterey County Youth Center: Policy and Procedure Manual 9.5 Security Review Each facility administrator shall develop policies and procedures to annually review, evaluate, and document Security Reviews were completed for 2020 security of the facility. The review and evaluation shall and 2021. include internal and external security, including, but not ☒ ☐ ☐ limited to, key control, equipment, and staff training. Security review was completed for 2020 on May 11, 2021. Security review was completed for 2021 on January 12, 2022. 1327 EMERGENCY PROCEDURES Monterey County Youth Center: Policy and The facility administrator shall develop facility-specific ☒ ☐ ☐ Procedure Manual Section 8 policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section Sections 8.5 and 8.20 (b) civil disturbance, active shooter and terrorist attack; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 8.22 (c) fire and natural disasters; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section Sections 8.8, 8.11, and 8.12 7350 Monterey Youth Center Camp PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) periodic testing of emergency equipment; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 8.21.3 (e) emergency evacuation of the facility; and Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 8.6 (f) a program to provide all youth supervision staff Monterey County Youth Center Policy and with an annual review of emergency procedures. Procedure Manual Section 8.13 Administrative changes occurred in 2020 ☒ ☐ ☐ and 2021. Documentation from 2021 could not be located. Documentation from 2022 was provided. All available staff completed the form as required. 1328 SAFETY CHECKS Monterey County Youth Center: Policy and Procedure Manual Section 9.3.10 The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed a full, 1-week block of dates observation of youth at a minimum of every 15 minutes, and times of safety checks occurring in at random or varied intervals during hours when youth November 2021 and December 2021 for are asleep or when youth are in their rooms, confined in Monterey County Youth Center. Checks holding cells or confined to their bed in a dormitory. were found to be documented on the logs Supervision is not replaced, but may be supplemented within the appropriate timelines. by, an audio/visual electronic surveillance system It is expected that supervisors be in the designed to detect overt, aggressive or assaultive bays, ensuring that staff are supervising behavior and to summon aid in emergencies. All safety appropriately. We noted based on our checks shall be documented with the actual time the review of the documentation, supervisors to check is completed. be reviewing logs and being present on the bay’s multiple times per shift. ☒ ☐ ☐ We attempted to review random safety checks with camera footage to ensure compliance of the actual time documented however, the camera system could not be accessed to allow for a camera review. It was noted that the system is dated, slow, and antiquated. Conducting QA is extremely time consuming to wait for each individual screen to load one frame at a time. Quality assurance is a necessary for accountability. We suggest that the agency review for this issue as funding allows. Technical assistance conversation regarding safety checks and the need for random and varied checks. We suggest ongoing mention in unit meetings and conversations to ensure ongoing compliance. 7350 Monterey Youth Center Camp PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Monterey County Youth Center: Policy and Procedure Manual Sections 8.2 - 8.3.2.7.1 The facility administrator, in collaboration with the The Suicide Prevention Plan was developed healthcare and behavioral/mental health administrators, in collaboration between probation and the shall plan and implement written policies and ☒ ☐ ☐ facility healthcare and behavioral/mental procedures which delineate a Suicide Prevention Plan. health administrators. The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Section Monterey County Youth Center: Policy and 1322, Youth Supervision Staff Orientation, and Procedure Manual Sections 2.2.2 & 2.2.3 & Training and the Juvenile Corrections Officer Core 8.2.5 Course. ☒ ☐ ☐ Staff are trained in the MAYSI 2, a behavioral health screening tool designed especially for juvenile justice programs and facilities. (b) Screening, Identification Assessment and Monterey County Youth Center: Policy and Precautionary Protocols Procedure Manual Section 8.2.5 (1) All youth shall be screened for risk of suicide at intake and as needed during All youth are screened for suicide risk prior detention. to release from Juvenile Hall. If a youth were to be at risk, he would not be released until cleared and safe to come. Documentation reviewed showed that all youth were screened for suicide risk at intake by probation staff with a follow up from mental health staff. ☒ ☐ ☐ Youth are screened for suicide risk at the time of pick up and transfer from juvenile hall to the youth center. This screening is completed by Probation Staff. The youth are then also seen either later that same day or the next day for a follow up screening by mental health staff. Youth who were interviewed noted that staff asked them about their medical and mental health at entry. They also ask them daily how they are doing. They all reported they feel that most staff care really care about them. 7350 Monterey Youth Center Camp PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) All youth supervision staff who perform Monterey County Youth Center: Policy and intake processes shall be trained in Procedure Manual Section 8.2.5 screening youth for risk of suicide. ☒ ☐ ☐ All the transportation team are trained in the MAYSI 2. These staff perform the intake process of screening the youth for suicidal behavior. (3) All youth who have been identified during Monterey County Youth Center: Policy and the intake screening process to be at risk of Procedure Manual Section 8.2.5 suicide shall be referred to ☒ ☐ ☐ behavioral/mental health staff for a suicide Youth who are at risk of suicide will remain risk assessment. at the JH until cleared to transfer. (4) Precautionary protocols shall be developed Monterey County Youth Center: Policy and to ensure the youth’s safety pending the Procedure Manual Section 8.2.6 behavioral/mental health assessment. ☒ ☐ ☐ If a youth is at risk, they can either be kept one on one with staff or may be transported back to JH pending an assessment. (c) Referral process to behavioral/mental health staff Monterey County Youth Center: Policy and for assessment and/or services. ☒ ☐ ☐ Procedure Manual Sections 8.2.1, 8.2.5, & 8.2.6 (d) Procedures for monitoring of youth identified at Monterey County Youth Center: Policy and ☒ ☐ ☐ risk for suicide. Procedure Manual Section 7.7.2 & 8.2.6 (e) Safety Interventions Monterey County Youth Center: Policy and (1) Procedures to address intervention Procedure Manual Section 7.7.2 & 8.2.6 protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not limited to: A. Housing consideration Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 7.7.2 & 8.2.6 B. Treatment strategies including Monterey County Youth Center: Policy and trauma-informed approaches ☒ ☐ ☐ Procedure Manual Section 7.7.2 & 8.2.6 & 8.2 – 8.2.3 (2) Procedures to instruct youth supervision Monterey County Youth Center: Policy and staff how to respond to youth who exhibit ☒ ☐ ☐ Procedure Manual Section 8.2.4 suicidal behaviors. 7350 Monterey Youth Center Camp PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Communication Monterey County Youth Center: Policy and (1) The intake process shall include Procedure Manual Section 8.2.5 communication with the arresting officer and family guardians regarding the youth’s DPO’s are communicating with the family past or present suicidal ideations, behaviors prior to and upon youths’ entry to discuss or attempts. any previous suicide history. ☒ ☐ ☐ Communication with the arresting officer does not apply; however, the transportation officer completes a suicide screening prior to transporting the youth to the Youth Center. (2) Procedures for clear and current Monterey County Youth Center: Policy and information sharing about youth at risk for ☒ ☐ ☐ Procedure Manual Sections 8.2.5 & 8.2.6 suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides Monterey County Youth Center: Policy and or Attempts Procedure Manual Section 8.3.1.2.7 & ☒ ☐ ☐ (1) Process for administrative review of the 8.3.1.2.7.1 circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Monterey County Youth Center: Policy and ☒ ☐ ☐ staff. Procedure Manual Section 8.3.1.2.7.1 (3) Process for a debriefing event with affected Monterey County Youth Center: Policy and ☒ ☐ ☐ youth. Procedure Manual Section 8.3.1.2.7.1 (h) Documentation Monterey County Youth Center: Policy and (1) Documentation processes shall be Procedure Manual Sections 8.1.3 and 8.2 – ☒ ☐ ☐ developed to ensure compliance with this 8.2.6 regulation Youth identified at risk for suicide shall not be denied Youth on Suicide Watch are housed back at the opportunity to participate in facility programs, JH not at the Youth Center. services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☐ ☐ ☒ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS There are no legal actions pending for the Youth Center. Each facility shall submit to the Board a letter of ☒ ☐ ☐ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 7350 Monterey Youth Center Camp PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR Monterey County Probation Youth Center INJURY OF A YOUTH WHILE Policy and Procedure Manual Sections: DETAINED 8.1.6: Required Notification 8.1.6.1: Presiding Juvenile Court Judge and (1) Death of a Youth. Presiding Supervising Court Judge (a) The facility administrator, in cooperation with the 8.1.6.2: Parents health administrator and the behavioral/mental ☒ ☐ ☐ 8.1.6.3: County Counsel health director, shall develop written policies and procedures in the event of the death of a youth while The Chief Probation Officer will notify the detained, which include notifications to necessary Court and County Counsel of any death, parties, which may include the Juvenile Court, the serious illness, or injury. parent, guardian or person standing in loco parentis and the youth’s attorney of record. The coroner will notify the youths parents. There have been no deaths this cycle. (b) The health administrator, in cooperation with the Monterey County Probation Youth Center facility administrator, shall develop written policies Policy and Procedure Manual Section and procedures to assure there is a medical and 8.1.6.2 operational review of every in-custody death of a ☒ ☐ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Monterey County Probation Youth Center Board a copy of the report submitted to the Attorney Policy and Procedure Manual Section General under Government Code Section 12525. A ☒ ☐ ☐ 8.1.6.4 copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Monterey County Probation Youth Center the administrator, the Board may within 30 calendar Policy and Procedure Manual Section days inspect and evaluate the juvenile facility, jail, 8.1.6.4 lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Monterey County Probation Youth Center (a) The facility administrator, in cooperation with the Policy and Procedure Manual Section health administrator, shall develop written policies Sections 8.1.6 & 8.4.1.2 and procedures for the notification to necessary Notifications will be made if a youth parties, which may include the Juvenile Court, the requires transportation to the Emergency parent, guardian or person standing in loco parentis Department or requires hospitalization. and the youth’s attorney of record in the case of a ☒ ☐ ☐ serious illness or injury of a youth. On January 18, 2022, a youth fractured his leg and required emergency care, all contacts were made per Ms. Anderson and Mr. Bone. The Probation officer contacted the mother to inform her. All other contacts made by facility managers. 7350 Monterey Youth Center Camp PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1342 POPULATION ACCOUNTING Monterey County Youth Center: Policy and Procedure Manual Section 2.1.8.3 Each juvenile facility shall submit required population ☒ ☐ ☐ and profile survey reports to the Board within 10 Population Reports are provided monthly as working days after the end of each reporting period, in required. a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Monterey County Youth Center: Policy and Procedure Manual Section 4.1 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility The facility has not exceeded the rated administrator shall provide a crowding report to the capacity this cycle. Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Monterey County Youth Center: Policy and Procedure Manual Sections 4.4 & 4.6 The facility administrator shall develop and implement written policies and procedures for admittance of youth Youth were interviewed regarding their that emphasize respectful and humane engagement with experience at intake/booking. All stated youth, and reflect that the admission process may be ☒ ☐ ☐ staff were professional, explained the traumatic to youth who may have already experienced process, and what to expect in the facility. trauma. Policies shall be trauma-informed, culturally They were also provided with an relevant, and responsive to the language and literacy opportunity to ask questions and have them needs of youth. In addition to the requirements of answered if they had them. Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Monterey County Youth Center: Policy and (1) Access to two free phone calls within one hour Procedure Manual Section 4.6.4 of admittance in accordance with the provisions of Welfare and Institution Code Section 627; Youth transfer in directly from the Juvenile Hall. Youth are provided with two phone calls which are documented on the ☒ ☐ ☐ Orientation sign off sheet. Youth do not bring personal items to the Youth Center. All personal belongings are left in secure storage at the juvenile hall for parents to pick up. (2) Offer of a shower; Monterey County Youth Center: Policy and Procedure Manual Section 4.6.4 Youth are offered to shower upon arrival ☒ ☐ ☐ which is documented on the Orientation sign off sheet. All documents reviewed were signed off that a shower was offered and/or occurred. 7350 Monterey Youth Center Camp PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Documented secure storage of personal Monterey County Youth Center: Policy and belongings; Procedure Manual Section 4.5.2.3 Natividad Medical Center provides medical ☒ ☐ ☐ services for all youth in both the YC and the JH. Collaboration occurs between facilities. Youth are screened and cleared for movement prior to transfer. (4) Offer of food upon arrival; Monterey County Youth Center: Policy and Procedure Manual Section 4.6.4 ☒ ☐ ☐ Youth are offered food upon arrival which is documented on the Orientation sign off sheet. All documents reviewed were signed off this occurred. (5) Screening for physical and behavioral health Monterey County Youth Center: Policy and and safety issues, intellectual or developmental Procedure Manual Section 4.5.2.8 disabilities; Any youth that requires Regional Center ☒ ☐ ☐ services would have been identified at the Juvenile Hall. Any youth that may have been missed will be referred through either the MDT or the Treatment team process. (6) Screening for physical and developmental Monterey County Youth Center: Policy and disabilities in accordance with Sections 1329, ☒ ☐ ☐ Procedure Manual Section 4.5.2.8 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Monterey County Youth Center: Policy and Developmentally Disabled for youth that are Procedure Manual Section 4.7.2.2.4 ☒ ☐ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 10.7 (b) juvenile hall administrators shall establish written NA criteria for detention that considers the least ☒ ☐ ☐ restrictive environment. 7350 Monterey Youth Center Camp PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) juvenile camps and post-dispositional programs in Monterey County Youth Center: Policy and juvenile halls shall develop policies and procedures Procedure Manual Sections 4.5.2.7 & that advise the youth of the estimated length of 3.4.2 & 4.6.5 stay, inform them of program guidelines and provide written screening criteria for inclusion and A commitment at the Youth Center is a 9- exclusion from the program. month program. The court commits youth ☒ ☐ ☐ to a 365-day commitment and after 270 good days and a successful promotion to Phase IV, youth are eligible for release to aftercare and electronic monitoring. Youth are notified at intake of this commitment and the process in which to get through the process. They are also notified of the process in which to earn an earlier release. (d) juvenile halls shall develop policies and procedures NA that advise any committed youth of the estimated ☒ ☐ ☐ length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL Monterey County Youth Center Policy and ABUSE Procedure Manual Section 4.5.2.8 Monterey County Youth Center The facility administrator shall develop and implement Vulnerability Assessment Instrument: Risk written policies and procedures to reduce the risk of of Victimization and /or Sexually sexual abuse by or upon youth. The policy shall require Aggressive Behavior facility staff to assess each youth within 72 hours of ☒ ☐ ☐ admission based on the following information: Screenings provided were reviewed to ensure compliance with regulation and policy. These screenings are completed by the facility Deputy Probation Officers. All were completed timely, and the documentation reflected compliance in both areas. (a) Prior sexual victimization or abusiveness; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.8 (b) Gender nonconforming appearance or manner; or Monterey County Youth Center: Policy and identification as lesbian, gay or bisexual, Procedure Manual Section 4.5.2.8 ☒ ☐ ☐ transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.8 (d) Age; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.8 (e) Level of emotional and cognitive development; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.8 (f) Physical size and stature; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.8 (g) Mental illness or mental disabilities; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.8 (h) Intellectual or developmental disabilities; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.8 7350 Monterey Youth Center Camp PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) Physical disabilities; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.8 (j) The youth’s perception of vulnerability; and, Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.8.1 (k) Any other specific information about the individual Monterey County Youth Center: Policy and youth that may indicate heightened needs for ☒ ☐ ☐ Procedure Manual Section 4.5.2.8.3 supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Monterey County Youth Center: Policy and conversations with the youth during the admittance Procedure Manual Section 4.5.2.8.1 process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Monterey County Youth Center: Policy and controls on the dissemination of information within the Procedure Manual Section 4.5.2.8.3 facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Monterey County Youth Center: Policy and Procedure Manual Section 4.9 The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.9.2 (b) return of personal clothing and valuables; Monterey County Youth Center: Policy and Procedure Manual Section 4.9.2.4 Personal Property is returned to the youth’s ☒ ☐ ☐ parent from the JH. Staff are not to bring the youth’s property with them to the facility. Any additional personal property left at the JH can be picked up at any time at the JH facility. (c) notification to the youth's parents or guardian; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.9.2.1 7350 Monterey Youth Center Camp PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) notification to the facility health care provider in Monterey County Youth Center: Policy and accordance with Sections 1408 and 1437 of these Procedure Manual Section 4.9.2.3.4 regulations, for coordination with outside agencies; and, Medical staff are a key partner in the youth’s treatment team meetings. They are aware of the youth’s status including their ☒ ☐ ☐ pending release date. Additionally, an email is sent prior to the release and after the release by the facility Probation Services Manager. The Duty Supervisor must notify medical of the youth’s release. (e) notification of school staff; Monterey County Youth Center: Policy and Procedure Manual Section 4.9.2.3.2 Educational staff is a key partner in the youth’s treatment team meetings. They are aware of the youth’s status including their ☒ ☐ ☐ pending release date. Additionally, an email is sent prior to the release and after the release by the facility Probation Services Manager. The Duty Supervisor must notify the school, of the youth’s release. (f) notification of facility mental health personnel. Monterey County Youth Center: Policy and Procedure Manual Section 4.9.2.3.3 Mental health and medical staff are a key partner in the youth’s treatment team ☒ ☐ ☐ meetings. They are aware of the youth’s status including their pending release date. Additionally, an email is sent prior to the release and after the release by the facility Probation Services Manager. The facility administrator shall develop and implement Monterey County Youth Center: Policy and policies and procedures for post-disposition youth to Procedure Manual Section 4.7.2.2.5 and coordinate the provision of transitional and reentry 4.7.2.2.6 services including, but not limited to, medical and behavioral health, education, probation supervision and ☒ ☐ ☐ Each youth receives a transition plan prior to release which includes a list of release community-based services. resources should they need community resources. All areas of regulation are addressed. 7350 Monterey Youth Center Camp PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement Monterey County Youth Center: Policy and written policies and procedures for the furlough of Procedure Manual 4.11 youth from custody. ☒ ☐ ☐ Furloughs are only authorized by the court once approved by the DPO of record and the Facility Director. 1352 CLASSIFICATION Monterey County Youth Center: Policy and Procedure Manual Section 4.2.3 The facility administrator shall develop and implement written policies and procedures on classification of Classification is completed as part of a youth for the purpose of determining housing placement process that begins at the MDT and ends at in the facility. entry. Documentation is completed the day prior to the youth entering the facility but Such procedures shall: the classification can be changed at any time as needed. The facility currently has 3 open dorms otherwise known as bays. Ventana: Youth who are young in age or ☒ ☐ ☐ immature older youth. This is also for vulnerable youth. Gavilan: Youth who are age appropriate in maturity, moderate sophistication, 15-16 Pinnacles: 17+, gang entrenched, highly sophisticated Laguna: Currently closed We found the classification document was recently updated, providing specific, relevant information about the youth and consistent with regulatory requirements. (a) provide for the safety of the youth, other youth, Monterey County Youth Center: Policy and facility staff, and the public by placing youth in the Procedure Manual Section 4.2.3 appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the As factors change, youth may be moved from one dorm to another. need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Monterey County Youth Center: Policy and the facility; ☒ ☐ ☐ Procedure Manual Section 4.2.4 and 4.2.4.3 (c) provide that a youth shall be classified upon Monterey County Youth Center: Policy and admittance to the facility; classification factors Procedure Manual Section 4.2.3 shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, Youth are classified into a dorm for a ☒ ☐ ☐ legal status, public safety considerations, variety of reasons keeping the regulatory medical/mental health considerations, gender and factors in mind. Youth are initially gender identity of the youth; classified and approved via the Program Supervisor. 7350 Monterey Youth Center Camp PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, Monterey County Youth Center: Policy and including provisions that consider the level of Procedure Manual Section 4.2.4.3 supervision and the youth's behavior while in custody; and, Periodic classification reviews are completed as needed or no later than every ☒ ☐ ☐ 60 days. We reviewed documentation for November and December 2021 and pulled 4 random files from currently housed youth. All had current periodic classification reviews completed. (e) provide that facility staff shall not separate youth Monterey County Youth Center: Policy and from the general population or assign youth to a Procedure Manual Section 4.2.5 single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Monterey County Youth Center: Policy and bisexual, transgender, questioning or intersex Procedure Manual Section 4.5.2.8.2 ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Monterey County Youth Center: Policy and Procedure Manual Section 10.7 The facility administrator shall develop written policies ☐ ☐ ☒ and procedures ensuring respectful and equitable There have been no transgender youth treatment of transgender and intersex youth. The committed to the facility this cycle. The policies shall provide that: remainder of this section is marked as NA (a) Facility staff shall respect every youth’s gender Monterey County Youth Center: Policy and identity and shall refer to the youth by the youth’s Procedure Manual Section 10.7.1 preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☐ ☐ ☒ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Monterey County Youth Center: Policy and themselves in a manner consistent with their gender Procedure Manual Section 10.7.2 ☐ ☐ ☒ identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. 7350 Monterey Youth Center Camp PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Facility staff shall house youth in the unit or room Monterey County Youth Center: Policy and that best meets their individual needs and promotes Procedure Manual Section 10.7.3 their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☐ ☐ ☒ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Monterey County Youth Center: Policy and and intersex youth have access to medical and Procedure Manual Section 10.7.4 ☐ ☐ ☒ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Monterey County Youth Center: Policy and necessary security considerations and physical Procedure Manual Section 10.7.5 plant, facility staff shall make every effort to ensure ☐ ☐ ☒ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Monterey County Youth Center: Policy and youth for the purpose of determining the youth’s Procedure Manual Sections 9.2.2.4 and ☐ ☐ ☒ anatomical sex. Whenever feasible, the facility shall 9.2.2.5 respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Monterey County Youth Center: Policy and Procedure Manual Sections 4.4.3 and 6.5 – The facility administrator shall develop and implement 6.5.1.1 written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal Orientation documentation was reviewed. information shall be provided and supplemented with Policy is specific to regulation. The video orientation if feasible. Provision shall be made to Resident’s Handbook contains all required sections in addition to program specific provide accessible orientation information to all information. detained youth including those with disabilities, limited ☒ ☐ ☐ literacy, or English language learners. Orientation shall All youth interviewed noted they include information that addresses: understood the materials and what was reviewed with them. A few had been to the Youth Center previously and stated the facility is different than in the past. When asked if they felt comfortable, safe, and secure, they all stated they did. All youth were very complimentary of the staff and the program at the Youth Center. (a) facility rules including contraband and searches and Monterey County Youth Center: Policy and ☒ ☐ ☐ disciplinary procedures; Procedure Manual Section 6.5.1 7350 Monterey Youth Center Camp PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) facility’s system of positive behavior interventions Monterey County Youth Center: Policy and and supports, including behavior expectations, Procedure Manual Section 6.5.1 incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Monterey County Youth Center: Policy and facility’s policy prohibiting sexual abuse and sexual Procedure Manual Section 6.5.1 ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.5.1 (e) the existence of the grievance procedure, the steps Monterey County Youth Center: Policy and that must be taken to use it, the youth’s right to be Procedure Manual Section 6.5.1 free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court Monterey County Youth Center: Policy and ☒ ☐ ☐ process; Procedure Manual Section 6.5.1 (g) access to routine and emergency health and mental Monterey County Youth Center: Policy and ☒ ☐ ☐ health care; Procedure Manual Section 6.5.1 (h) access to education, religious services, and Monterey County Youth Center: Policy and ☒ ☐ ☐ recreational activities; Procedure Manual Section 6.5.1 (i) housing assignments; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.5.1 (j) opportunity for personal hygiene and daily showers Monterey County Youth Center: Policy and ☒ ☐ ☐ including the availability of personal care items Procedure Manual Section 6.5.1 (k) rules and access to correspondence, visits and Monterey County Youth Center: Policy and ☒ ☐ ☐ telephone use; Procedure Manual Section 6.5.1 (l) availability of reading materials, programming, and Monterey County Youth Center: Policy and ☒ ☐ ☐ other activities; Procedure Manual Section 6.5.1 (m) facility policies on the use of force, use of restraints, Monterey County Youth Center: Policy and ☒ ☐ ☐ chemical agents and room confinement; Procedure Manual Section 6.5.1 (n) immigration legal services; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.5.1 (o) emergencies including evacuation procedures; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.5.1 (p) non-discrimination policy and the right to be free Monterey County Youth Center: Policy and from physical, verbal or sexual abuse and ☒ ☐ ☐ Procedure Manual Section 6.5.1 harassment by other youth and staff; (q) availability of services and programs in a language Monterey County Youth Center: Policy and ☒ ☐ ☐ other than English if appropriate; Procedure Manual Section 6.5.1 (r) the process for requesting different housing, Monterey County Youth Center: Policy and ☒ ☐ ☐ education, programming and work assignments; Procedure Manual Section 6.5.1 7350 Monterey Youth Center Camp PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (s) a process for which parents/guardians receive Monterey County Youth Center: Policy and information regarding the youth’s stay in the Procedure Manual Section 6.5.1 facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Monterey County Youth Center: Policy and ☒ ☐ ☐ Title 15 Minimum Standards for Juvenile Facilities. Procedure Manual Section 6.5.1 1354 SEPARATION Monterey County Youth Center: Policy and Procedure Manual Section 6.8.3.3 The facility administrator shall develop and implement (Temporary Only) and 4.3 written policies and procedures that address: The Youth Center has limited space or opportunity for separation of youth. If an incident occurs or youth need a temporary separation, they can be provided with a time ☒ ☐ ☐ out, a one-on-one conversation with staff, a manager, a mental health staff etc. Staff have allowed youth to go to the garden for some “alone” time to gather their thoughts etc. when upset or agitated. If a youth needs more, he would then be moved to Juvenile Hall. Most of the youth can deescalate with the resources provided to them at the Youth Center. (a) separation of youth for reasons that include, but are Monterey County Youth Center: Policy and not be limited to, medical and mental health Procedure Manual Section 6.8.3.3 ☒ ☐ ☐ conditions, assaultive behavior, disciplinary (Temporary Only) consequences and protective custody. (b) consideration of positive youth development and Monterey County Youth Center: Policy and trauma-informed care. Procedure Manual Section 6.8.3.3 ☒ ☐ ☐ (Temporary Only) and 4.3 (c) separated youth shall not be denied normal Monterey County Youth Center: Policy and privileges available at the facility, except when ☒ ☐ ☐ Procedure Manual Section 6.8.3.3 necessary to accomplish the objective of separation. (Temporary Only) (d) when the objective of the separation is discipline, Monterey County Youth Center: Policy and Title 15 Section 1390 shall apply. ☒ ☐ ☐ Procedure Manual Section 6.8.3.3 (Temporary Only) (e) when separation results in room confinement, the Room confinement does not apply to the separation shall occur in accordance with Welfare Youth Center (See Below) ☐ ☐ ☒ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Youth are never placed on separation for of separated youth to determine if separation ☐ ☐ ☒ longer than a brief period. This section remains necessary. does not apply. 7350 Monterey Youth Center Camp PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT The Youth Center is a camp setting Dorm / Open Bay setting; no locked rooms are used (a) The facility administrator shall develop and for youth for any reason. Room implement written policies and procedures Confinement does not comply. addressing the confinement of youth in their room ☐ ☐ ☒ that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before NA other, less restrictive, options have been attempted and exhausted, unless attempting ☐ ☐ ☒ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the NA ☐ ☐ ☒ purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the NA extent that it compromises the mental and ☐ ☐ ☒ physical health of the youth. (b) A youth may be held up to four hours in room NA confinement. After the youth has been held in room ☐ ☐ ☒ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☐ ☐ ☒ NA (2) Consult with mental health or medical staff. ☐ ☐ ☒ NA (3) Develop an individualized plan that includes NA the goals and objectives to be met in order to ☐ ☐ ☒ reintegrate the youth to general population. (4) If room confinement must be extended beyond NA ☐ ☐ ☒ four hours, staff shall do each of the following: (A) Document the reasons for room NA confinement and the basis for the extension, the date and time the youth was ☐ ☐ ☒ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that NA includes the goals and objectives to be met ☐ ☐ ☒ in order to integrate the youth to general population. (C) Obtain documented authorization by the NA facility superintendent or his or her ☐ ☐ ☒ designee every four hours thereafter. (5) This section is not intended to limit the use of NA single-person rooms or cells for the housing of ☐ ☐ ☒ youth in juvenile facilities and does not apply to normal sleeping hours. 7350 Monterey Youth Center Camp PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) This section does not apply to youth or wards NA ☐ ☐ ☒ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to NA conflict with any law providing greater or ☐ ☐ ☒ additional protections to youth. (8) This section does not apply during an NA extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☐ ☐ ☒ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is NA placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☐ ☐ ☒ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7350 Monterey Youth Center Camp PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND Monterey County Youth Center: Policy and PLAN Procedure Manual Section 4.7 The facility administrator shall develop and implement Reviewed several assessments and plans. written policies and procedures for assessment and case There were some technical issues with the planning. assessments and plans as the facility works through the implementation of their new process; however, these small areas were quickly corrected and did not rise to a level of noncompliance. The new facility managers have recently completely changed their process to a more meaningful assessment and plan that is tailored and specific to each youth as opposed to specific to each youth but based only on the facility program phases. They are in the process of full implementation. They continue to implement new processes; the last stages in implementing the YASI ☒ ☐ ☐ screening for a more comprehensive assessment that will be completed upon admission to the facility while the OYAS will be phased out. Additional samples were provided as the inspection progressed and from different Probation Officers who were completing the documents. These POs are directly supervised by the Youth Center managers who have a better field experience and can provide a more detailed quality assurance review moving forward. We look forward to viewing the youth’s progress in their programs upon our return but also returning to view the PO’s documentation of the youth’s progress in the program. It is believed that both the youth and the PO’s will grow under the new leadership. 7350 Monterey Youth Center Camp PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Assessment: Monterey County Youth Center: Policy and The assessment is based on information collected Procedure Manual Sections 4.7.2, 4.7.2.1 – during the admission process with periodic review, 4.7.2.6 which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Monterey County Youth Center: Policy and (1) A case plan shall be developed for each youth Procedure Manual Section 4.7.2 ☒ ☐ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Monterey County Youth Center: Policy and limited to, written documentation that provides: ☒ ☐ ☐ Procedure Manual Section 4.7.2.2 – 4.7.2.2.6 (A) objectives and time frame for the resolution Monterey County Youth Center: Policy and ☒ ☐ ☐ of problems identified in the assessment; Procedure Manual Section 4.7.2.2.1 (B) a plan for meeting the objectives that Monterey County Youth Center: Policy and includes a description of program resources ☒ ☐ ☐ Procedure Manual Section 4.7.2.2.2 needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Monterey County Youth Center: Policy and ☒ ☐ ☐ the objectives, including periodic review and Procedure Manual Section 4.7.2.2.3 discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Monterey County Youth Center: Policy and subject to existing resources, shall be developed ☒ ☐ ☐ Procedure Manual Section 4.7.2.2.5 for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Monterey County Youth Center: Policy and plan, including the transition plan, shall be Procedure Manual Section 4.7.2.2.4 ☒ ☐ ☐ developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 7350 Monterey Youth Center Camp PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK Monterey County Youth Center: Policy and SERVICES Procedure Manual Section 4.8 The facility administrator shall develop and implement Each youth is assigned a Youth Center written policies and procedures ensuring the availability officer and behavioral health staff to work of appropriate counseling and casework services for all with them individually. They will assist them with their individual needs throughout youth. Policies and procedures shall ensure: their stay in the facility. ☒ ☐ ☐ Youth interviewed reported good relationships with all the staff. They all spoke highly of the staff and the new managers. Staff also spoke very positively about the new managers and the change in culture and climate in the facility. We anticipate the program to thrive. There is a different feel in the facility. We look forward to returning in a few months to see all the new changes. (a) youth will receive assistance with needs or concerns Monterey County Youth Center: Policy and ☒ ☐ ☐ that may arise; Procedure Manual Section 4.8.2 (b) youth will receive assistance in requesting contact Monterey County Youth Center: Policy and with parents, other supportive adults, attorney, ☒ ☐ ☐ Procedure Manual Section 4.8.2.1 clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources Monterey County Youth Center: Policy and ☒ ☐ ☐ to meet the youth’s needs. Procedure Manual Section 4.8.2.2 1357 USE OF FORCE Monterey County Youth Center: Policy and Procedure Manual Section 9.7 The facility administrator, in cooperation with the responsible physician, shall develop and implement written policies and procedures for the use of force, ☒ ☐ ☐ (Section 9.9.1.3) which may include chemical agents. Force shall never be applied as punishment, discipline, retaliation or treatment. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed Monterey County Youth Center: Policy and reasonable and necessary, as defined in Section ☒ ☐ ☐ Procedure Manual Sections 9.9.1.3 – 9.9.1.8 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Monterey County Youth Center: Policy and including both physical and non-physical ☒ ☐ ☐ Procedure Manual Section 9.9.3 (re: 9.9.2, 9.10, and 9.12) options and define when those force options are appropriate. (3) describe force options or techniques that are Monterey County Youth Center: Policy and expressly prohibited by the facility. ☒ ☐ ☐ Procedure Manual Sections 9.9.1.10, 9.9.1.11, 9.9.1.12, 9.9.1.15, 9.10.8, 9.13.2.4 7350 Monterey Youth Center Camp PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) describe the requirements of staff to report any Monterey County Youth Center: Policy and inappropriate use of force, and to take ☒ ☐ ☐ Procedure Manual Sections 9.9.1.14 and affirmative action to immediately stop it. 9.9.7.8 (5) define a standardized reporting format that Monterey County Youth Center: Policy and includes time period and procedure for Procedure Manual Section 9.9.7 – 9.9.7.11 documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for Supervisors debriefed incidents reviewing and tracking use of force incidents by ☒ ☐ ☐ appropriately. supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Monterey County Youth Center: Policy and for investigating unreasonable use of force. ☒ ☐ ☐ Procedure Manual Section 9.9.7.2, 9.9.7.3, and 9.9.7.5 (7) define the role, notification, and follow-up Monterey County Youth Center: Policy and procedures required after use of force incidents Procedure Manual Sections 9.9.6 – 9.9.6.1 for medical, mental health staff and parents or and 9.9.7.6.10 legal guardians. ☒ ☐ ☐ Medical staff are always notified if onsite of any use of force. If afterhours, the JH medical staff are notified. A mental health referral is made. Parents are notified if a youth suffers a serious medical issue. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☐ ☐ N/A Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Monterey County Youth Center: Policy and ☒ ☐ ☐ option shall include policies and procedures that: Procedure Manual Section 9.10 (1) identify who is approved to carry and/or utilize Monterey County Youth Center: Policy and chemical agents in the facility and the type, size ☒ ☐ ☐ Procedure Manual Sections 9.10.2, 9.10.3, and the approved method of deployment for and 9.10.7 those chemical agents. (2) mandate that chemical agents only be used when Monterey County Youth Center: Policy and there is an imminent threat to the youth’s safety Procedure Manual Section 9.10.4 ☒ ☐ ☐ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. 7350 Monterey Youth Center Camp PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) outline the facility’s approved methods and Monterey County Youth Center: Policy and timelines for decontamination from chemical Procedure Manual Sections 9.10.9 – 9.10.9.6 agents. This shall include that youth who have ☒ ☐ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully IRs reviewed noted that youth were no decontaminated or is no longer suffering the longer feeling the effects. effects of the chemical agent. (4) define the role, notification, and follow-up Monterey County Youth Center: Policy and procedures required after use of force incidents Procedure Manual Sections 9.9.6 – 9.9.6.1 involving chemical agents for medical, mental and 9.9.7.6.10 health staff and parents or legal guardians. ☒ ☐ ☐ Medical staff are always notified if onsite of any use of force. If afterhours, the JH medical staff are notified. A mental health referral is made. Parents are notified of all OC incidents. (5) provide for the documentation of each incident Monterey County Youth Center: Policy and of use of chemical agents, including the reasons Procedure Manual Section 9.9.7 – 9.9.7.11 for which it was used, efforts to de-escalate ☒ ☐ ☐ prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Monterey County Youth Center: Policy and which require that agencies provide initial and ☒ ☐ ☐ Procedure Manual Section 9.14 regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health Monterey County Youth Center: Policy and conditions that would contraindicate certain ☒ ☐ ☐ Procedure Manual Section 9.14.2 types of force; (2) acceptable chemical agents and the methods of ☒ ☐ ☐ Monterey County Youth Center: Policy and application. Procedure Manual Section 9.14.2 (3) signs or symptoms that should result in Monterey County Youth Center: Policy and ☒ ☐ ☐ immediate referral to medical or behavioral Procedure Manual Section 9.14.2 health. (4) instruction on the Constitutional Limitations of ☒ ☐ ☐ Monterey County Youth Center: Policy and Use of Force. Procedure Manual Section 9.14.2 (5) physical training force options that may require ☒ ☐ ☐ Section 9.14.2 the use of perishable skills. (6) timelines the facility uses to define regular ☒ ☐ ☐ Section 9.14.4 training. 7350 Monterey Youth Center Camp PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS Monterey County Youth Center: Policy and Procedure Manual Sections 4.10.8, and The facility administrator, in cooperation with the 9.13.3.1 responsible physician and mental health director, shall No documentation provided for this section develop and implement written policies and procedures as there have been no incidents requiring for the use of restraint devices. Restraint devices ☐ ☐ ☒ use of restraints for this purpose that have include any devices which immobilize a youth's occurred during the cycle. If a youth extremities and/or prevent the youth from being requires this level of restraint, he would be ambulatory. transported to the juvenile hall. All other boxes have been marked as NA. Physical restraints may be used only for those youth NA who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☐ ☐ ☒ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or NA discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through ☐ ☐ ☒ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of NA handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☐ ☐ ☒ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval NA of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☐ ☐ ☒ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and NA retention shall be secured as soon as possible, but no later ☐ ☐ ☒ than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. 7350 Monterey Youth Center Camp PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A mental health consultation shall be secured as soon as NA possible, but in no case longer than four hours from the ☐ ☐ ☒ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted NA to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☐ ☐ ☒ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and NA procedures shall address: (a) documentation of the circumstances leading to an ☐ ☐ ☒ NA application of restraints. (b) known medical conditions that would NA ☐ ☐ ☒ contraindicate certain restraint devices and/or techniques. (c) acceptable restraint devices. ☐ ☐ ☒ NA (d) signs or symptoms which should result in ☐ ☐ ☒ NA immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation ☐ ☐ ☒ NA equipment. (f) protective housing of restrained youth. While in NA restraint devices, all youth shall be housed alone or ☐ ☐ ☒ in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☐ ☐ ☒ NA (h) exercising of extremities. ☐ ☐ ☒ NA 1358.5 USE OF RESTRAINT DEVICES FOR Monterey County Youth Center: Policy and MOVEMENT AND TRANSPORTATION WITHIN Procedure Manual Section 4.10 THE FACILITY. ☒ ☐ ☐ The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Monterey County Youth Center: Policy and approved to utilize restraint devices and the ☒ ☐ ☐ Procedure Manual Sections 4.10.1 and required training. 4.10.2 7350 Monterey Youth Center Camp PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) the circumstances leading to the application of Monterey County Youth Center: Policy and ☒ ☐ ☐ restraints must be documented. Procedure Manual Section 4.10.3 (c) an individual assessment of the need to apply Monterey County Youth Center: Policy and restraints for movement or transportation that Procedure Manual Sections 4.10.1, 4.10.3 includes consideration of less restrictive and 4.10.5 alternatives, consideration of a youth’s known Documentation reviewed was not consistent medical or mental health conditions, trauma about ensuring that the assessment was informed approaches, and a process for documented each time regarding the youths documentation and supervisor review and approval. ☒ ☐ ☐ medical, mental health and trauma in the incident report. Technical assistance was provided, and this issue was addressed and corrected immediately while still in the inspection process. Facility managers conducted training sessions for all staff including supervisors to ensure clarity and consistency in documentation. (d) consideration of safety and security of the facility, Monterey County Youth Center: Policy and with a clearly defined expectation that restraint ☒ ☐ ☐ Procedure Manual Section 4.10.4 devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in N/A accordance with Penal Code Section6030(f) and ☐ ☐ ☒ All youth are male in the facility. Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Monterey County Youth Center: Policy and Procedure Manual Section 4.10.8 (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and There is no safety room at the Youth Center. procedures governing the use of safety rooms, as If a youth requires this level of supervision described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ or maintenance, he will be transported to Juvenile Hall. The remainder of this section present an immediate danger to themselves or is also marked as NA others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of NA ☐ ☐ ☒ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or NA ☐ ☐ ☒ designee, before a youth is placed into a safety room; 7350 Monterey Youth Center Camp PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) provide for continuous direct visual supervision NA and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ NA facility manager, or designee, every four hours; (5) provide for immediate medical assessment, NA ☐ ☐ ☒ where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for NA placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ NA accomplished in accordance with the following: (1) safety room shall not be used before other less NA restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of NA ☐ ☐ ☒ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it NA ☐ ☐ ☒ compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety NA room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ NA (2) consult with mental health or medical staff, ☐ ☐ ☒ NA (3) develop an individualized plan that includes the NA ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended NA beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Monterey County Youth Center: Policy and Procedure Manual Section 9.2 and 9.3.4 The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures governing the search of Documentation reviewed. Searches are youth, the facility, and visitors. Policies and procedures being conducted as required. shall provide that: 7350 Monterey Youth Center Camp PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Searches shall be conducted to ensure the safety and Monterey County Youth Center: Policy and ☒ ☐ ☐ security of the facility, public, visitors, youth, and Procedure Manual Section 9.2 staff. (b) Searches shall be conducted in a manner that Monterey County Youth Center: Policy and preserves the privacy and dignity of the person Procedure Manual Section 9.2.3.2 ☒ ☐ ☐ being searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Monterey County Youth Center: Policy and ☒ ☐ ☐ searches shall comply with Penal Code Section Procedure Manual Section 9.2.3.2 4030. (d) Physical body cavity searches shall only be Monterey County Youth Center: Policy and conducted by a medical professional. ☒ ☐ ☐ Procedure Manual Section 9.2.2.2 and 9.2.3.4.1 (e) Any youth held after a detention hearing shall only Monterey County Youth Center: Policy and be strip searched with prior approval of a supervisor Procedure Manual Section 9.2.3.2 when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Monterey County Youth Center: Policy and comply with Section 1352.5. Procedure Manual Section 9.2.2.4 – 9.2.2.5 ☒ ☐ ☐ All youth complete a search preference form which allows every youth to identify their gender, their pronoun, and by which gender staff they wish to be searched by. (g) Cross-gender pat-down searches and strip searches Monterey County Youth Center: Policy and are prohibited except in exigent circumstances or Procedure Manual Section 9.2.3.2 ☒ ☐ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Monterey County Youth Center: Policy and Procedure Manual Section 6.10 Grievance The facility administrator shall develop and implement Procedure written policies and procedures whereby any youth may appeal and have resolved grievances relating to any Grievances were reviewed from August - condition of confinement, including but not limited to December 2021. There were 12 in total. All health care services, classification decisions, program were resolved in compliance with participation, telephone, mail or visiting procedures, ☒ ☐ ☐ regulatory requirements and were timely. food, clothing, bedding, mistreatment, harassment or Youth interviewed said grievances are violations of the nondiscrimination policy. There shall available to youth and all felt like the be no time limit on filing grievances. Policies and process worked. When asked if they had a procedures shall include provisions whereby the facility problem, did they need to file a grievance manager ensures: for resolution or get to help? Youth stated they said they just needed to ask for help. Grievances were for bigger things. 7350 Monterey Youth Center Camp PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) a grievance form and instructions for registering a Monterey County Youth Center: Policy and ☒ ☐ ☐ grievance, which includes provisions for the youth Procedure Manual 6.10.1 to have free access to the form; (b) the youth shall have the option to confidentially file Monterey County Youth Center: Policy and ☒ ☐ ☐ the grievance or to deliver the form to any youth Procedure Manual 6.10.4 supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate Monterey County Youth Center: Policy and ☒ ☐ ☐ staff level; Procedure Manual 6.10.4 (d) provision for a prompt review and initial response Monterey County Youth Center: Policy and to grievances within three (3) business days, Procedure Manual 6.10 grievances that relate to health and safety issues ☒ ☐ ☐ must be addressed immediately; All grievances reviewed were addressed and resolved in a timely manner. (1) The youth may elect to be present to explain Monterey County Youth Center: Policy and his/her version of the grievance to a person not ☒ ☐ ☐ Procedure Manual 6.10.6.1 directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Monterey County Youth Center: Policy and ☒ ☐ ☐ the facility administrator to assist the youth. Procedure Manual 6.10.6.1 (e) provision for a written response to the grievance Monterey County Youth Center: Policy and ☒ ☐ ☐ which includes the reasons for the decisions; Procedure Manual 6.10.6.2 (f) a system which provides that any appeal of a Monterey County Youth Center: Policy and grievance shall be heard by a person not directly ☒ ☐ ☐ Procedure Manual 6.10.6.3. involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Monterey County Youth Center: Policy and (10) business days unless circumstances dictate a ☒ ☐ ☐ Procedure Manual 6.10.3 longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Monterey County Youth Center: Policy and external methods to report sexual abuse and sexual ☒ ☐ ☐ Procedure Manual 6.10.4: Resident harassment. Grievance Procedure Whether or not associated with a grievance, concerns of Monterey County Youth Center: Policy and parents, guardians, staff or other parties shall be Procedure Manual Section 6.10 addressed and documented in accordance with written policies and procedures within a specified timeframe. ☒ ☐ ☐ Any concerns of a parent, guardian or other party is handled within 72 hours by facility administrators. Monterey County also has a formal Citizens Compliant process that is available to the public. 7350 Monterey Youth Center Camp PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1362 REPORTING OF INCIDENTS Monterey County Youth Center: Policy and Procedure Manual Section 9.9.7.1a A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or Reviewed multiple random incidents All death of an employee, youth or other person(s) shall be ☒ ☐ ☐ reports were well written and maintained. Such written record shall be prepared by the completed/processed in a timely manner. staff and submitted to the facility manager by the end of the shift unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Monterey County Youth Center: Policy and COLLECT DNA SPECIMENS, SAMPLES, Procedure Manual Section 9.2.4 IMPRESSIONS DNA is collected by Juvenile Hall staff. (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections DNA is not collected within the facility and personnel including peace officers, may employ ☐ ☐ ☒ does not apply. reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from The remainder of this section is marked individuals who are required to provide such NA. samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of NA reasonable force” shall be defined as the force that an objective, trained and competent ☐ ☐ ☒ correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by NA efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be ☐ ☐ ☒ documented and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written NA authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7350 Monterey Youth Center Camp PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell NA extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Monterey County Youth Center: Policy and Procedure Manual Section 5.3 (a) School Programs The Salinas Valley Education Center is a The County Board of Education shall provide for the fully accredited school and is staffed and administration and operation of juvenile court schools in administered by the Monterey County conjunction with the Chief Probation Officer, or designee Office of Education. The Center provides pursuant to applicable State laws. The school and facility the education program for the youth in the administrators shall develop and implement written Youth Center. Each student has an policy and procedures to ensure communication and educational program that is designed to coordination between educators and probation staff. meet their needs so that they can resume Culturally responsive and trauma-informed approaches their education upon the completion of their should be applied when providing instruction. Education detention and return to their home school. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe See section 1313 for the dates of the ☒ ☐ ☐ technology practices. The facility administrator shall education inspections. The 2022 inspection request an annual review of each required element of the is pending. program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7350 Monterey Youth Center Camp PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Monterey County Youth Center: Policy and Procedure Manual Section 5.3 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Monterey County Youth Center: Policy and program shall be free from discriminatory action. Staff Procedure Manual Section 5.3.1 ☒ ☐ ☐ shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Monterey County Youth Center: Policy and ☒ ☐ ☐ Education Code and include, but not be limited Procedure Manual Section 5.3.1 to, courses required for high school graduation. (2) Information and preparation for the High School Monterey County Youth Center: Policy and Equivalency Test as approved by the California ☒ ☐ ☐ Procedure Manual Section 5.3.1.1 Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary Monterey County Youth Center: Policy and ☒ ☐ ☐ education and vocational opportunities. Procedure Manual Section 5.3.1.2 (4) Administration of the High School Equivalency Monterey County Youth Center: Policy and Tests as approved by the California Department ☒ ☐ ☐ Procedure Manual Section 5.3.1.3 of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to Monterey County Youth Center: Policy and ☒ ☐ ☐ youth who do not demonstrate sufficient Procedure Manual Section 5.3.1.4 progress towards grade level standards. (6) The minimum school day shall be consistent with Monterey County Youth Center: Policy and State Education Code Requirements for juvenile Procedure Manual Section 5.3.1.5 court schools. The facility administrator, in conjunction with education staff, must ensure ☒ ☐ ☐ that operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7350 Monterey Youth Center Camp PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth Monterey County Youth Center: Policy and regardless of classification, housing, security Procedure Manual Section 5.3.1.6 status, disciplinary or separation status, including room confinement, except when ☒ ☐ ☐ providing education poses an immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Monterey County Youth Center: Policy and Procedure Manual Section 5.3.2.1 (1) Positive behavior management will be implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Monterey County Youth Center: Policy and ☒ ☐ ☐ decisions made by probation staff that may Procedure Manual Section 5.3.2.2 affect the educational programming of students. (3) Except as otherwise provided by the State Monterey County Youth Center: Policy and Education Code, expulsion/suspension from Procedure Manual Section 5.3.2.3 school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due ☒ ☐ ☐ process safeguards as set forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Monterey County Youth Center: Policy and education staff will develop policies and Procedure Manual Section 5.3.2.4 ☒ ☐ ☐ procedures that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Monterey County Youth Center: Policy and (1) State and federal laws and regulations shall be observed for all individuals with disabilities or Procedure Manual Section 5.3.3 suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation Monterey County Youth Center: Policy and determination reviews, and implementation of Procedure Manual Section 5.3.3.1 Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☐ ☐ Monterey County Youth Center: Policy and addresses their language needs pursuant to all applicable state and federal laws and regulations Procedure Manual Section 5.3.3.2 governing programs for EL students. 7350 Monterey Youth Center Camp PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Educational Screening and Admission Monterey County Youth Center: Policy and Procedure Manual Section 5.3.4 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's ☒ ☐ ☐ educational history, including but not limited to: Monterey County Youth Center: Policy and Procedure Manual Section 5.3.4.1 (A) School progress/school history; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.3.4.1.1 (B) Home Language Survey and the results of Monterey County Youth Center: Policy and ☒ ☐ ☐ the State Test used for English language Procedure Manual Section 5.3.4.1.2 proficiency; (C) Needs and services of special populations as Monterey County Youth Center: Policy and defined by the State Education Code, ☒ ☐ ☐ Procedure Manual Section 5.3.4.1.3 including but not limited to, students with special needs. (D) Discipline problems. Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.3.4.1.4 (2) Youth will be immediately enrolled in school. Monterey County Youth Center: Policy and Educational staff shall conduct an assessment to Procedure Manual Section 5.3.4.2 ☒ ☐ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Monterey County Youth Center: Policy and ☒ ☐ ☐ education plan shall be developed for each youth Procedure Manual Section 5.3.4.3 within five school days. (4) Upon enrollment, education staff shall comply Monterey County Youth Center: Policy and with the State Education Code and request the Procedure Manual Section 5.3.4.4 youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Monterey County Youth Center: Policy and Procedure Manual Section 5.3.5 and 5.3.5.1 (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Monterey County Youth Center: Policy and provide appropriate credit (full or partial) for Procedure Manual Section 5.3.5.2 ☒ ☐ ☐ course work completed while in juvenile court school in accordance with the State Education Code. 7350 Monterey Youth Center Camp PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Transition and Re-Entry Planning Monterey County Youth Center: Policy and Procedure Manual Section 5.3.10 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Monterey County Youth Center: Policy and Procedure Manual Section 5.3.11 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7350 Monterey Youth Center Camp PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Monterey County Youth Center: Policy and EXERCISE. Procedure Manual Section 5.4 The facility offers an array of programming and recreational activities to keep the youth The facility administrator shall develop and implement busy. Upon arrival, we noted several new written policies and procedures for programs, recreational items in the Director’s office recreation, and exercise for all youth. The intent is to that had just come in needing to be minimize the amount of time youth are in their rooms inventoried and put into the bays. or their bed area. The facility managers are also bringing on new and innovative opportunities such as vocational programming and other therapeutic programs back into the facility. The serenity garden program was planned, planted, and is tended to by the youth with assistance from the managers and staff. Youth are also actively working in the woodshop and making flags and other items they give to their parents for holidays. Management is actively working on ☒ ☐ ☐ bringing in a culinary program and other relevant programs from the community now that COVID has lessened some. About documentation, we noted staff are providing the required activities but found it was difficult to ascertain compliance easily. The logs used have been an ongoing issue in past year and by the previous manger. These logs have been very difficult to work with and this has been noted in the past. We discussed some potential changes to the documentation for a more consistently clear document about what specific program is being offered, the times, duration etc. to determine more easily if it is compliant with regulation. These suggestions were completed, corrected, implemented, and some proof of practice provided prior to the completion of the inspection. Juvenile facilities shall provide the opportunity for Monterey County Youth Center: Policy and programs, recreation, and exercise a minimum of three Procedure Manual Section 5.4 hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. 7350 Monterey Youth Center Camp PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A youth’s participation in programs, recreation, and Monterey County Youth Center: Policy and exercise may be suspended only upon a written finding Procedure Manual Section 5.4.2 ☒ ☐ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Monterey County Youth Center: Policy and be posted in the living units. Procedure Manual Section 5.1.3 ☒ ☐ ☐ Each bay had a schedule posted. The schedules and board graphics were fun and creative. There will be a written annual review of the programs, Monterey County Youth Center: Policy and recreation, and exercise by the responsible agency to Procedure Manual Section 5.1 ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the Monterey County Youth Center: Policy and opportunity for at least one hour of daily Procedure Manual Section 5.6 and 5.6.1.1 programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: ☒ ☐ ☐ (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7350 Monterey Youth Center Camp PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the Monterey County Youth Center: Policy and opportunity for at least one hour of daily access to Procedure Manual Sections 5.4.6.4 and unscheduled activities such as leisure reading, letter ☒ ☐ ☐ 5.6.1.2 writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Monterey County Youth Center: Policy and ☒ ☐ ☐ opportunity for at least one hour of large muscle Procedure Manual Section 5.4.6.3 activity each day. The administrator/manager may suspend, for a period not Monterey County Youth Center: Policy and to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ Procedure Manual Section 5.4.3.2 The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Monterey County Youth Center: Policy and Procedure Manual Section 5.5.1.1 – 5.5.1.5 The facility administrator shall provide access to religious services and/or religious counseling at least Generally, the Youth Center has a strong once each week. Attendance shall be voluntary. A youth religious volunteer religious base who ☒ ☐ ☐ shall be allowed to participate in an activity outside of support the center; however, with COVID, their room if he/she elects not to participate in religious staff have been providing services virtually. programs. As COVID requirements are lifting, facility staff are looking forward to onsite providers Religious programs shall provide for: returning to the facility. (a) opportunity for religious services and practices; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.5.1 (b) availability of clergy; and, Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.5.4.1 (c) availability of religious diets. Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.5.5 7350 Monterey Youth Center Camp PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM Monterey County Youth Center: Policy and Procedure Manual Sections 5.2 – 5.2.1.6 The facility administrator shall develop policies and procedures regarding the fair and consistent assignment With the addition of new management, new of youth to work programs. Work assigned to a youth work programs have been implemented. shall be meaningful, constructive and related to Work details geared toward teaching and vocational training or increasing a youth's sense of providing residents with essential life skills responsibility. Work programs shall not be imposed as a have been implemented. Essential domestic disciplinary measure skills targeted for living independently, essential household skills to maintain a home or to help with the family chores are the main programs and Workforce Development which provides jobs for graduates onsite at the facility. ☒ ☐ ☐ Youth are selected for specific jobs on the campus where they receive experience and are paid a wage for that job. One area youth are particularly proud of, and we had the opportunity to tour, is the youth vegetable garden and flower garden. Youth, staff, and the facility director planted a flower garden and a vegetable garden. The youth are very proud of their work as they planned, planted, and maintain the garden. They were very excited and proud to show us their work when on site for inspections. 1374 VISITING Monterey County Youth Center: Policy and Procedure Manual Sections 5.7 and 5.8.5 The facility administrator shall develop and implement written policies and procedures for visiting, that include Documentation reviewed for November provisions for special visits. Youth shall be allowed to 2021 and December 2021. All youth are receive visits by parents, guardians or persons standing currently provided with 30 min Zoom in loco parentis, and children of youth. Other family ☒ ☐ ☐ visitation due to COVID restrictions as members, such as grandparents and siblings, and requested on Saturday and Sundays. All supportive adults, may be allowed to visit with the youth also have access to free phone calls to approval of the facility administrator or designee, and in keep in touch with family members. We conjunction with the youth’s case plan or in the best discussed increasing zoom opportunity for interest of the youth. those youth that request additional time as able. 7350 Monterey Youth Center Camp PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to Monterey County Youth Center: Policy and the limitations necessary to maintain order and security. Procedure Manual Sections 5.9 -5.9.2 and Visitation shall not be denied solely based on the visitor’s 5.11 criminal history. The staff shall determine in each case, ☒ ☐ ☐ No youth were denied visitation throughout whether the visitor’s criminal history represents a risk to the 2020-2022 cycle. the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Monterey County Youth Center: Policy and hours per week. Visits may be supervised, but Procedure Manual Sections 5.9 -5.9.2 and conversations shall not be monitored unless there is a 5.10.1 security or safety need. ☒ ☐ ☐ Facility has had the visiting regulation suspended during the cycle. Facility provides opportunity for zoom visits and extra phone calls. Documentation provided for review. Provisions for special visits, in addition to the two-hour Monterey County Youth Center: Policy and minimum and/or outside of the regular visiting hours, Procedure Manual Section 5.9.3 – 5.9.3.3 shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Monterey County Youth Center: Policy and ☒ ☐ ☐ alternative, but not as a replacement, to in-person Procedure Manual Section 5.9.3.3 visiting. 1375 CORRESPONDENCE Monterey County Youth Center: Policy and Procedure Manual Sections Section 5.16 The facility administrator shall develop and implement written policies and procedures for correspondence ☒ ☐ ☐ Youth and staff interviewed both stated that which provide that: letter writing is available daily. Youth can write and receive as much mail as they want to. (a) there is no limitation on the volume of mail that youth Monterey County Youth Center: Policy and ☒ ☐ ☐ may send or receive; Procedure Manual Sections Section 5.16.1 (b) youth may send two letters per week postage free; Monterey County Youth Center: Policy and Procedure Manual Sections Section 5.16.6.3 ☒ ☐ ☐ Postage is paid by the facility. (c) youth may correspond confidentially with state and Monterey County Youth Center: Policy and federal courts, any member of the State Bar or holder Procedure Manual Sections Section 5.16.2 of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7350 Monterey Youth Center Camp PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) incoming and outgoing mail, other than that described Monterey County Youth Center: Policy and in (c), may be read by staff only when there is Procedure Manual Sections Section 5.16.3 ☒ ☐ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Monterey County Youth Center: Policy and Procedure Manual Sections Section 5.18 – The administrator of each juvenile facility shall develop 5.18.6.1 and implement written policies and procedures to ☒ ☐ ☐ provide youth with access to telephone communications. Youth interviewed stated they were provided with ample access to pay phones. While onsite and while walking through the units, we saw youth on the phones. 1377 ACCESS TO LEGAL SERVICES Monterey County Youth Center: Policy and Procedure Manual Sections 5.18.5, 4.6.5.3, The facility administrator shall develop written ☒ ☐ ☐ 5.8, 5.9.1, 5.16.3, 5.16.5 and 5.16.5.3 procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Monterey County Youth Center: Policy and attorneys and their authorized representatives; Procedure Manual Sections 6.3.4 and 6.5.1 ☒ ☐ ☐ Youth may visit with their attorneys in the administrative area in a confidential area. (b) provision for confidential consultation with Monterey County Youth Center: Policy and attorneys; and, Procedure Manual Section 5.7.1.1 ☒ ☐ ☐ All visits with attorneys are always treated confidentially. (c) unlimited postage free, legal correspondence and Monterey County Youth Center: Policy and cost-free telephone access as appropriate. Procedure Manual Section 5.16.5 ☒ ☐ ☐ Youth may write or call their attorneys and will be provided with postage or access to phones to do so. 1390 DISCIPLINE Monterey County Youth Center: Policy and Procedure Manual Section 6 The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including Monterey County Youth Center: Policy and the use of positive behavior interventions and supports. ☒ ☐ ☐ Procedure Manual Sections 6.1, 6.2, 6.2.1, Discipline shall be imposed at the least restrictive level and 6.2.2 which promotes the desired behavior and shall not include corporal punishment, group punishment, No youth reported any items ever being physical or psychological degradation. Deprivation of taken from them for discipline. All reported the following is not permitted: knowing and understanding the rules. (a) bed and bedding; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.3.1 7350 Monterey Youth Center Camp PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) daily shower, access to drinking fountain, toilet and Monterey County Youth Center: Policy and personal hygiene items, and clean clothing; ☒ ☐ ☐ Procedure Manual Sections 6.3.3, 6.3.7, and 6.3.8 (c) full nutrition; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.3.2 (d) contact with parent or attorney; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.3.4 (e) exercise; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.3.6 (f) medical services and counseling; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.3.18 (g) religious services; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.3.9 (h) clean and sanitary living conditions; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.3.10 (i) the right to send and receive mail; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.3.13 (j) education; and, Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.3.19 (k) rehabilitative programming. Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.3.20 The facility administrator shall establish rules of conduct Monterey County Youth Center: Policy and and disciplinary penalties to guide the conduct of youth. Procedure Manual Section 6.3.21 Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7350 Monterey Youth Center Camp PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS Monterey County Youth Center: Policy and Procedure Manual Section 6 The facility administrator shall develop and implement written policies and procedures for the administration Discipline due process documentation was of discipline which shall include, but not be limited to: provided, reviewed, and found to be compliant although we found almost all youth decline their hearings. We were very excited to find a significant decline in removals from the camp to the juvenile hall for disciplinary purposes this cycle. Youth are kept in the camp if able to be housed safely. If not, they are removed and housed only temporarily in the JH until they can be returned in a safe and secure manner and are started on the PAUSE program. Youth are no longer sent to JH for a set number of days, returned to court, violated on probation, and restarted on their camp ☒ ☐ ☐ program. The sanctions utilized are more specific to the seriousness of the behavior and the history. They have implemented PAUSE- Program Accommodation to Unlock Successful Effort as a part of their behavior management program and as an alternative. This program is a cognitive approach and focuses on the root of the behavior and getting to the problem of the behavior with the youth so that the resident can work on changing himself and learning to live in the community and work through his problems as opposed to resorting to violence or any negative outcome. This information is also shared with the court and the PO of record thus it is a true team approach. The youth still participate in full due process for major and minor rule violations. (a) designation of personnel authorized to impose Monterey County Youth Center: Policy and ☒ ☐ ☐ discipline for violation of rules; Procedure Manual Section 6.2.2 (b) prohibiting discipline to be delegated to any youth; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.2.2 7350 Monterey Youth Center Camp PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) definition of major and minor rule violations and Definitions their consequences, and due process requirements; Monterey County Youth Center: Policy and Procedure Manual Sections 6.6.4 – 6.6.20 and 6.7.4 – 6.7.4.12 ☒ ☐ ☐ Consequences Monterey County Youth Center: Policy and Procedure Manual Sections 6.6.1, 6.7.1 and 6.8.3 – 6.8.3.12 (d) trauma-informed approaches and positive behavior Monterey County Youth Center: Policy and ☒ ☐ ☐ interventions; Procedure Manual Section 6.8.1 (e) minor rule violations may be handled informally by Monterey County Youth Center: Policy and counseling, advising the youth of expected conduct Procedure Manual Section 6.6.1 imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Monterey County Youth Center: Policy and ☒ ☐ ☐ shall be documented and require the following: Procedure Manual Section 6.9 (1) written notice of violation prior to a hearing; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.9.1 (2) accommodations provided to youth with Monterey County Youth Center: Policy and disabilities, limited literacy, and English ☒ ☐ ☐ Procedure Manual Section 6.9.4 language learners; (3) hearing by a person who is not a party to the Monterey County Youth Center: Policy and ☒ ☐ ☐ incident; Procedure Manual Section 6.9.7 (4) opportunity for the youth to be heard, present Monterey County Youth Center: Policy and ☒ ☐ ☐ evidence and testimony; Procedure Manual Section 6.9.2 – 6.9.3 (5) provision for youth to be assisted by staff in the Monterey County Youth Center: Policy and ☒ ☐ ☐ hearing process; Procedure Manual Section 6.9.4 (6) provision for administrative review. Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 6.9.5 (g) violations that result in a removal from camp or Monterey County Youth Center: Policy and commitment program, but not a return to court, will Procedure Manual Section 6.9.1 ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE IC 130- Reportable Communicable DISEASES. Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol The health administrator/responsible physician, in Reviewed Probation policy and Medical cooperation with the facility administrator and the local ☒ ☐ ☐ Policy to ensure Management of health officer, shall develop written policies and Communicable Disease policy is current procedures to address the identification, treatment, and addresses all required areas required by control and follow-up management of communicable Section 1410 and specifically addresses diseases. The policies and procedures shall address, but COVID 19. not be limited to: (a) Intake health screening procedures; IC 130- Reportable Communicable ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol 7350 Monterey Youth Center Camp PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Identification of relevant symptoms; IC 130- Reportable Communicable ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol (c) Referral for medical evaluation; IC 130- Reportable Communicable ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol (d) Treatment responsibilities during detention; IC 130- Reportable Communicable ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol (e) Coordination with public and private community- IC 130- Reportable Communicable based resources for follow-up treatment; ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol (f) Applicable reporting requirements; and, IC 130- Reportable Communicable ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol (g) Strategies for handling disease outbreaks. IC 130- Reportable Communicable ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol The policies and procedures shall be updated as IC 130- Reportable Communicable necessary to reflect communicable disease priorities Diseases, J253 COVID 19 Communicable ☒ ☐ ☐ identified by the local health officer and currently Disease and J-254 Covid 19 Protocol recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE Monterey County Youth Center: Policy and SERVICES (EXCERPT) Procedure Manual Sections 7.6.2 – 7.6.2.4 The health administrator, in cooperation with the All youth interviewed stated that if they facility administrator, shall develop policy and need to be seen by the nurse, doctor, mental procedures to establish a daily routine for youth to health counselor, or dentist, they complete a ☒ ☐ ☐ convey requests for emergency and non-emergency request or ask staff. All report to have used medical, dental and behavioral/mental health care these processes and have received follow up services. care in a timely manner. Additionally, if a youth doesn’t eat for 2 or more meals in a row, they are immediately referred to both medical and for mental health care. 7350 Monterey Youth Center Camp PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1480 STANDARD FACILTY CLOTHING ISSUE Monterey County Youth Center: Policy and Procedure Manual Sections 4.5.2.5 and 5.12 The youth’s personal clothing, undergarments and footwear may be substituted for the institutional All youth stated they were provided clothing and footwear specified in this regulation. The everything they needed upon entry and in facility has the primary responsibility to provide the unit. Youth stated that they just needed clothing and footwear. Clothing provisions shall ensure to ask for what every item they needed at that: any time and staff would get it for them. They stated that staff throw away items that ☒ ☐ ☐ need to be thrown away if there is a hole, rip, tear, or stain. Youth stated they were given their own, new underwear at intake and receive their same underwear back each day. All youth were noted to be in clean clothes that looked and fit well. All youth looked nice. (a) Clothing is clean, reasonably fitted, durable, easily Monterey County Youth Center: Policy and laundered, in good repair, and free of holes and ☒ ☐ ☐ Procedure Manual Sections 5.12 and 5.12.3 tears. (b) The standard issue of climatically suitable clothing Monterey County Youth Center: Policy and ☒ ☐ ☐ for youth shall consist of but not be limited to: Procedure Manual Section 4.5.2.5 (1) Socks and serviceable footwear; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.5 (2) Outer garments; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.5 (3) New non-disposable underwear which shall Monterey County Youth Center: Policy and remain with the youth throughout their stay, ☒ ☐ ☐ Procedure Manual Section 5.12.4 and; (4) Undergarments, that are freshly laundered and Monterey County Youth Center: Policy and ☒ ☐ ☐ free of stains, including tee shirts and bras. Procedure Manual Section 5.12.4 (c) Clothing is laundered at the temperature required by Monterey County Youth Center: Policy and local ordinances for the commercial laundries and Procedure Manual Section 5.12.9.1 dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health This issue is reviewed by the Department of officer. Health. (d) Suitable clothing is issued to pregnant youth. ☐ ☐ ☒ N/A 1482 CLOTHING EXCHANGE Monterey County Youth Center: Policy and Procedure Manual Section 5.12.4 – 5.12.5.1 The facility administrator shall develop and implement and 5.12.9 written policies and site-specific procedures for the Youth interviewed stated that the clothes are cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ washed a few times a week. They can ask work, climatic conditions, or illness necessitates more for clean items sooner if they need to. frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7350 Monterey Youth Center Camp PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1484 CONTROL OF VERMIN IN YOUTH’S Monterey County Youth Center: Policy and PERSONAL CLOTHING Procedure Manual Sections 5.12.7.2 and 5.12.8 There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Monterey County Youth Center: Policy and Procedure Manual Sections 4.5.2.5 and 5.14 There shall be written policies and site-specific procedures developed and implemented by the facility All youth interviewed stated they have administrator for the availability of personal hygiene ☒ ☐ ☐ access to all items and do not have to share. items. Each female youth shall be provided with Facility staff interviewed confirmed youth sanitary napkins, panty liners and tampons as requested. have access to all items. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.5 and 5.14.1 (b) Toothpaste; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.5 and 5.14.1 (c) Soap; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.14.2 (d) Comb; Monterey County Youth Center: Policy and Procedure Manual Section 5.14.1 ☒ ☐ ☐ Was noted under discipline in policy (fix) and move to 5.4.1 (e) Shaving implements; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.14.3 (f) Deodorant; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 4.5.2.5 (g) Lotion; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.14.1 (h) Shampoo; and, Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.14.2 (i) Post-shower conditioning hair products. Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.14.2 7350 Monterey Youth Center Camp PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall not be required to share any personal care Monterey County Youth Center: Policy and items listed in items (a) through (d). Liquid soap Procedure Manual Section 5.14.3a provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged *Only disposable razors are used. safety razors, electric razors, and other shaving Add this section to policy(fix) as appropriate ☒ ☐ ☐ instruments capable of breaking the skin, when shared please. among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Monterey County Youth Center: Policy and Procedure Manual Sections 5.13 There shall be written policies and site specific procedures developed and implemented by the facility Youth interviewed stated they shower daily administrator for showering/bathing and brushing of ☒ ☐ ☐ and are provided opportunities to brush teeth. Youth shall be permitted to shower/bathe up on their teeth after each meal. assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Monterey County Youth Center: Policy and Procedure Manual Section 5.14.3 Youth shall have access to a razor daily unless their appearance must be maintained for reasons of Staff interviewed stated youth can shave identification in Court. All youth shall have equal ☒ ☐ ☐ daily upon asking and the youth confirmed opportunity to shave face and body hair. The facility this information to be true. They are also administrator may suspend this requirement in relation mandated to shave at least 2x a week. to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Monterey County Youth Center: Policy and Procedure Manual Section 5.15 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☐ ☐ Youth interviewed stated that haircuts are monthly. Equipment shall be cleaned and disinfected provided when asked for. All appeared to after each haircut or procedure, by a method approved have had relatively recent haircuts. by the State Board of Barbering and Cosmetology. 7350 Monterey Youth Center Camp PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1500 STANDARD BEDDING AND LINEN ISSUE Monterey County Youth Center: Policy and Procedure Manual Section 5.12 Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living Both youth and staff interviewed noted that area who is expected to remain overnight, shall include, youth are provided with the appropriate but not be limited to: bedding and linen as required. If a youth is cold, he is provided with additional blankets upon his request. ☒ ☐ ☐ This was confirmed when conducting my review of the facility. Youth confirmed they could ask for blankets as needed. There were some youth who had 2 mattresses. Staff noted that some mattresses were smaller than others and until new mattresses arrived, the youth were provided with 2. (a) One mattress or mattress-pillow combination which Monterey County Youth Center: Policy and meets the requirements of Section 1502 of these ☒ ☐ ☐ Procedure Manual Section 5.12.1 regulations; (b) One pillow and a pillow case unless provided for in Monterey County Youth Center: Policy and (a) above; ☒ ☐ ☐ Procedure Manual Sections 5.12.1 and 5.12.1.3 (c) One mattress cover and a sheet or two sheets; Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.12.1.3 (d) One towel; and, Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.12.1.4 (e) One blanket or more, up on request Monterey County Youth Center: Policy and ☒ ☐ ☐ Procedure Manual Section 5.12.1.2 1501 BEDDING LINEN EXCHANGE Monterey County Youth Center: Policy and Procedure Manual Section 5.12.2 – 5.12.2.4 The facility administrator shall develop and implement site specific written policies and procedures for the Sheets are exchanged weekly. Blankets are scheduled exchange of laundered bedding and linen ☒ ☐ ☐ changed biweekly to monthly. issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once Monterey County Youth Center: Policy and ☒ ☐ ☐ a month. Procedure Manual Section 5.12.9 7350 Monterey Youth Center Camp PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1510 FACILITY SANITATION, SAFETY AND Monterey County Youth Center: Policy and MAINTENANCE Procedure Manual 8.21.4a The facility administrator shall develop and implement Youth reported the units are cleaned, written policies and site-specific procedures for the disinfected, and sanitized daily and as maintenance of an acceptable level of cleanliness, repair needed. Youth stated they are provided and safety throughout the facility. The plan shall with soap to wash their hands as needed. provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7350 Monterey Youth Center Camp PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7350 Monterey Youth Center Camp PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code:7350 FACILITY NAME: Monterey County Youth Center FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1996, 2001 and 2005 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: 15 Bed Dorm added in 2001 49 Bed “Big Dorm” converted to two smaller dorms in 2008 FIELD REPRESENTATIVE: Lisa Southwell DATE: May 5, 2022 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) X Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins at X a ratio of a 1:8; and Provide access to drinking fountain. X Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry X out routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) X Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; X Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass X or plastic materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if X room doors are staggered, hallways are at least six feet wide. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7350 Monterey Youth Center Camp PHY 20-22 - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) Honor unit contains two double occupancy rooms. Contain a minimum of 800 cubic feet of airspace and X 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & Two rooms located in honor dorm are dry CAMP) rooms. Procedure in place that allows minors access to bathroom. Contain an individual or combination drinking X fountain, wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 X inches off the floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) Three interview rooms provided at this facility. X There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for X conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at X desk level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7350 Monterey Youth Center Camp PHY 20-22 - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a X minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: X No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with X a capacity of more than 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with X a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening X recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity X storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space for reception, dining, recreation, exercise and/or X education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7350 Monterey Youth Center Camp PHY 20-22 - 3 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum X ceiling height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7350 Monterey Youth Center Camp PHY 20-22 - 4 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7350 FACILITY: Monterey County Youth Center TYPE: Camp RC: 44 SELF CAP: 60 FIELD REPRESENTATIVE: Lisa Southwell DATE: May 5, 2022 ROOMS EACH ROOM Each Room Size (L x W x H) FIXTURES* Unit Applicabl # Room # RC Total or T U W F S COMMENTS Designatio e Roo Type Beds RC Square/Cubic n Standards ms Feet Ventana Dorm 2005 1 12 12 12 6 bunks=12 Irregular Shape- Approximately 1304 Sq. Ft. Double Pre-1998 2 2 4 (4) 19 x 12 x 8 Rooms 161 and 162 are a storage and weight room, respectively. (Rooms 163 and 164) Gavilan Dorm 2005 1 16 16 16 44.2 x 40.7 x 8 8 bunks=16 3 3 6 1 9 Fixtures common to Ventana and Gavilan. There are two handicap showers available. Pinnacle Dorm 1998 1 16 16 16 900 Sq. Ft. 2 2 1 3 8 bunks=16 Bay Remodeled under 4/98 Standards. There is a separate toilet and washbasin located in the storage room, which is not included in the fixture count. Laguna (Honor Unit) This dorm not used for housing- used for gaming- (16 beds) Room 130 Single Pre-1998 1 (1) (1) (1) 8 x 13 x 8 Room equipped with gym equipment Room 126 Dorm Pre-1998 1 4 4 (4) 18 x 14.5 x 8 Room 127 Dorm Pre-1998 1 4 6 (6) 18 x 17.5 x 8 Room 128 Dorm Pre-1998 1 4 6 (6) 18 x 17.5 x 8 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7350 Monterey Youth Center Camp LASE 20-22 - 1 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Each Room Size (L x W x H) FIXTURES* Unit Applicabl # Room # RC Total or T U W F S COMMENTS Designatio e Roo Type Beds RC Square/Cubic n Standards ms Feet Room 125 Dayroo 3 3 4 Fixtures common to all Dorms in Laguna. m Historical Notes: Historical Notes: The Monterey Youth Center was remodeled in 2001 under the 4/98 Standards. The RC is recalculated due to remodeling and use at the Monterey Youth Center. (17) Beds are deducted from Santa Lucia, due to the fact that this is a treatment facility operated by the Monterey Probation Department but separate from the Monterey Youth Center. The Leadership Unit was converted into laundry and storage reducing the RC by (4) beds. The RC is calculated as follows: 12 beds “Honor Unit”, 49 beds “Big Dorm”, and 18 beds “Pinnacle Bay= 79 RC. RC for Pinnacle is increased from 15 to 18; RC increased from 76 to 79 (effective 8/27/04) During the 2006-2008 inspection the RC was changed to 75 to reflect that actual number of beds in usable space (areas not converted to storage). Santa Lucia Bay was converted from female camp beds to a treatment facility operated by the Probation Department during the 2000-2002 inspection cycle. During the 2006-2008 inspection cycle the treatment program relocated to another facility. Santa Lucia Bay was renamed Laguna re-established as camp beds during the 2008-2010 inspection cycle. In 2008 a remodel project to incorporate the “Missouri Model,” was initiated to convert the larger “Big Dorm” into two smaller dorms named Ventana and Gavilan. Upon completion the camp instituted a self cap at 60. BSCC RC was changed to 76 reflecting the potential maximum capacity as a result of the remodel. During the 2014 inspection, it was noted that the two rooms in Ventana had been re-numbered, that is now reflected in the LASE. 2016 2018: RC remains the same. No change- 76. Less beds were physically present (providing more space in dorm) however, beds are in storage if needed. 2018-2020: Same 2020-2022: Gavilan Bay- 8 Bunks, Ventana 6 Bunks and Pinnacles 8 bunks. Rated Capacity updated *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7350 Monterey Youth Center Camp LASE 20-22 - 2 - J460 LAS JUV-05.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7354 FACILITY NAME: FACILITY TYPE: Monterey County Juvenile Hall Juvenile Hall PERSON(S) INTERVIEWED: Probation Director Julie Kenyon, Probation Services Manager Michael Palmer, Kelly Molton, Mental Health Representative, Jeff Hardig, MCOE Principal and Monica Dacpano, Medical Representative. 2 on duty staff, (1 male/1 female both with just over a year in service), Youth, (5 Youth, 2 females aged 17, 1 male age 17, 1 male age 19 and 1 male age 16) FIELD REPRESENTATIVE: DATE: Lisa Southwell, Field Representative February 8-11, 2022, and May 4, 2022. Debrief: May 5, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND Monterey County Juvenile Hall: Policy and EVALUATION OF BUILDING AND GROUNDS Procedure Manual: 2.3 Annual Facility Inspections Pursuant to Title 15, §1313 On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by 2021 the Board of Supervisors to approve building safety; The building inspection was completed by Evan Nuckles on 03/25/2021 and 3/28/22. ☐ ☒ ☐ There were no areas of concern in either year. The facility was found to be suitable for housing youth. (B) Fire authority having jurisdiction, including a fire The fire inspection was completed by clearance as required by Health and Safety Code Sabrina Webb; Fire Inspector, Salinas Fire Section 13146.1 (a) and (b); ☒ ☐ ☐ Department on February 25, 2021. Fire Clearance was granted. (C) Local health officer, inspection in accordance with 2021 Health and Safety Code Section 101045; Medical Mental Health: Completed March 18, 2021, by Emily Real, SPHN Nutrition: Completed April 21, 2021, by Allison Miller RD, CDE Environmental Health: Completed April ☒ ☐ ☐ 15, 2021, by Ifeoma Okolie, REHS-III and America Leon REHS-III No corrections were necessary. The 2022 inspections were completed but have not yet been sent to the Probation Department. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7346 Monterey Juvenile Hall JH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) County superintendent of schools on the adequacy of Education services for the facility are educational services and facilities as required in provided by the Monterey County Office of Section 1370; Education. 2021 On 07/21/2021, the Facility was inspected by Gary Vincent, Director of Epicenter ☒ ☐ ☐ Monterey. Mr. Vincent found the school program to meet regulatory expectations. There were no additional comments provided. 2022 On 05/25/2022, the facility was inspected by Steven Neyasmich. All areas were marked as yes. (E) Juvenile court as required by Section 209 of the 2021 Welfare and Institutions Code The facility was inspected by the Honorable Larry Hayes on March 18, 2021. Judge ☒ ☐ ☐ Hayes found the facility to be suitable to house youth. 2022 inspection is pending. (F) Juvenile Justice Commission as required by Section The Juvenile Justice Commission conducts 229 of the Welfare and Institutions Code or Probation annual inspections of the facility. Commission as required by Section 240 of the Welfare and Institutions Code. 2021 The facility was inspected on March 11, ☐ ☐ ☒ 2021, by Commissioners Leavy and Borges and Judge Hayes. The 2022 inspection was completed on March 8, 2022. The report has not yet been received. 1320 APPOINTMENT AND QUALIFICATIONS Monterey County Juvenile Hall: Policy and BSCC Note: Compliance with this section is determined Procedure Manual: 3.1 Appointment and by receipt of the Chief Probation Officer’s certification Qualifications Pursuant to Title 15, §1320 letter confirming that all elements of regulation are met. Letters dated January 20, 2021, and (a) Appointment February 7, 2022, were received from Chief ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, Probation Officer Keating certifying all director or facility manager in charge of its program and appointments of staff are pursuant to employees. Such superintendent, director, facility manager applicable laws and all staff assigned to the facility meet all required qualifications. and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions All non-employees also receive appropriate of law. clearances prior to entering the facility. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess Monterey County Juvenile Hall: Policy and knowledge, skills and abilities appropriate to their Procedure Manual: 3.1 Appointment and ☒ ☐ ☐ job classification and duties in accordance with Qualifications Pursuant to Title 15, §1320 applicable civil service or merit system rules; 7346 Monterey Juvenile Hall JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) require a medical evaluation and physical Monterey County Juvenile Hall: Policy and examination including tuberculosis screening test Procedure Manual: 3.1 Appointment and and evaluation for immunity to contagious ☒ ☐ ☐ Qualifications Pursuant to Title 15, §1320 illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Monterey County Juvenile Hall: Policy and and training requirements adopted by the Board ☒ ☐ ☐ Procedure Manual: 3.1 Appointment and pursuant to Section 6035 of the Penal Code; and Qualifications Pursuant to Title 15, §1320 (4) conduct a criminal records review, on each new Monterey County Juvenile Hall: Policy and employee, and psychological examination in ☒ ☐ ☐ Procedure Manual: 3.1 Appointment and accordance with Section 1031 et seq. of the Qualifications Pursuant to Title 15, §1320 Government Code. (c) Contract personnel, volunteers, and other non- Monterey County Juvenile Hall: Policy and employees of the facility, who may be present at the Procedure Manual: 3.1 Appointment and facility, shall have such clearance and qualifications as ☒ ☐ ☐ Qualifications Pursuant to Title 15, §1320 may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: (f) have an adequate number of personnel sufficient to Facility has a rated capacity of 80. carry out the overall facility operation and its Population on the 1st day of inspection was programming, to provide for safety and security of at 31. COVID continues to impact both the youth population and staffing for the youth and staff, and meet established standards and facility. regulations; Minimum staffing per facility managers is set at 8. Documentation provided included supervisor shift reports, facility staffing schedules, and juvenile hall registers. Staffing profiles were reviewed for several days within the week prior to inspection, and it was noted that staffing numbers ☒ ☐ ☐ ranged from 6 to 13 staff on duty on the various shifts while youth populations ranged from 30-34. Staff work a variety of 8-, 10-, and 12-hour shifts. There were 2 occurrences where the shifts were staffed lower than minimum staffing set by the agency. While the agency meets the expectation for the required ratio, we are concerned regarding their ability to adequately provide for all the youth needs if an emergency occurs as there are no staff built in for this. Technical assistance provided and the facility has provided an emergency staffing plan the facility on duty supervisor will implement as needed. 7346 Monterey Juvenile Hall JH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) ensure that no required services shall be denied Based on the current inspection and all because of insufficient numbers of staff on duty absent information reviewed, the facility meets all exigent circumstances; regulatory expectations at this time. Should ☒ ☐ ☐ the facility be placed in an unforeseen circumstance or an emergency without a plan, they would be non-compliant at that time. (h) have a sufficient number of supervisory level staff to Supervisors are assigned to both shifts and ensure adequate supervision of all staff members; documentation confirmed this. An officer ☒ ☐ ☐ in charge (OIC) may be assigned in the absence of a supervisor and acts with supervisory powers. (i) have a clearly identified person on duty at all times The Supervisor/Officer in Charge is who is responsible for operations and activities and has responsible for the operations of the facility. completed the Juvenile Corrections Officer Core ☒ ☐ ☐ Facility staff are responsible for the unit Course and PC 832 training; activities of the youth. (j) have at least one staff member present on each living There is always a staff present in the unit or unit whenever there are youth in the living unit; ☒ ☐ ☐ where a youth is present. Youth are not left alone. (k) have sufficient food service personnel relative to the Meals are prepared at the Youth Center, number and security of living units, including staff delivered to the juvenile hall, and served to qualified and available to: plan menus meeting the youth in their assigned living unit. nutritional requirements of youth; provide kitchen ☒ ☐ ☐ supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7346 Monterey Juvenile Hall JH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 (l) have sufficient administrative, clerical, recreational, HEALTH CARE medical, dental, mental health, building maintenance, Medical Staff are present daily between transportation, control room, facility security and other 6:00AM and 9:30PM. Staffing consists of support staff for the efficient management of the one nursing director, one clinic nurse facility, and to ensure that youth supervision staff shall supervisor, five registered nurses, one not be diverted from supervising youth; and, physician assistant, one physician. These resources are split between the JH and the Youth Center. There is always a Nurse on site. Calls are then made to the on-call medical staff for after-hour assistance as needed. Medical staff describe their relationship with the Probation Department as 5-star. Communication is consistent as pertinent, staff are approachable, transparent, and supportive and there are no areas medical management staff are unhappy with currently. It should be noted when Probation was asked about Medical, Probation Management spoke highly of them as well. There appears to be a great, collaborative working relationship. Mental Health staff are available Monday through Friday from 8:00AM – 5:00PM. ☒ ☐ ☐ Weekends are covered through an on-call, as needed basis. There is one Sr. Psychiatric Social Worker assigned to the Juvenile Hall. Additional resources are provided as needed such as additional therapist coverage, Psychologist coverage, Clinical supervisor and Clinical administrator will provide many levels of support to ensure that the youth and program needs are met and to cover client care when staffing levels are low. Mental Health Management report their relationship with the Probation Department to be strong and very much focused on youth health and wellness. The role of mental health is to ensure youth progress in treatment, counseling, and supportive services. As noted in Section 1370, Education, all school is provided by Monterey County Office of Education at the Wellington Smith Court Schools. School principal Jeff Hardig stated there are three classroom teachers, one RSP teacher, and three paraprofessionals that make up the 7346 Monterey Juvenile Hall JH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS educational team at the facility. Principal Hardig noted to have an excellent relationship with Probation, and it was stated the same with education staff. Monterey has a great team of partners to work with to provide the youth with what he or she needs while detained. (m) assign sufficient youth supervision staff to provide Staff are assigned appropriately. continuous wide-awake supervision of youth, subject to temporary variations in staff assignments to meet ☒ ☐ ☐ special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Juvenile hall population has remained (A) during the hours that youth are awake, one wide-awake ☒ ☐ ☐ consistent. Facility management has met youth supervision staff member on duty for each 10 staffing ratios. youth in detention; (B) during the hours that youth are confined to their Facility management has met staffing ratios. room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Staff are required to always remain awake. members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty There is always both a male and a female ☒ ☐ ☐ who is the same gender as youth housed in the facility. staff member assigned. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, ☒ ☐ ☐ academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- Facility is not a Special Purpose Juvenile staff ratio) Hall ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room NA for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff NA members on duty at all times, regardless of the number ☐ ☐ ☒ of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, 7346 Monterey Juvenile Hall JH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) at least one youth supervision staff member on duty ☐ ☐ ☒ NA who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties NA such as administration, supervision of personnel, ☐ ☐ ☒ academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Facility is not a Camp (A) during the hours that youth are awake, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room NA for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff NA members on duty at all times, regardless of the number ☐ ☐ ☒ of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty NA ☐ ☐ ☒ who is the same gender as youth housed in the facility; (1) in addition to the minimum staff to youth ratio NA required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties NA such as administration, supervision of personnel, academic or trade instruction, clerical, farm, forestry, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Monterey County Juvenile Hall: Policy and ORIENTATION AND TRAINING Procedure Manual 3.3: Youth Supervision Staff Orientation and Training Pursuant to (a) Prior to assuming any responsibilities each youth Title 15, §1322 ☒ ☐ ☐ supervision staff member shall be properly oriented to their duties, including: Documentation was provided and reviewed for the least senior staff specific to regulation noting all areas were addressed. (1) youth supervision duties; Monterey County Juvenile Hall: Policy and Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: 7346 Monterey Juvenile Hall JH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) scope of decisions they shall make; Monterey County Juvenile Hall: Policy and Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (3) the identity of their supervisor; Monterey County Juvenile Hall: Policy and Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (4) the identity of persons who are responsible to Monterey County Juvenile Hall: Policy and them; Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (5) persons to contact for decisions that are Monterey County Juvenile Hall: Policy and beyond their responsibility; and Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (6) ethical responsibilities. Monterey County Juvenile Hall: Policy and Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (b) Prior to assuming any responsibility for the supervision 3.3: Youth Supervision Staff Orientation of youth, each youth supervision staff member shall and Training Pursuant to Title 15, §1322 receive a minimum of 40 hours of facility-specific ☒ ☐ ☐ orientation, including: Documentation was provided and reviewed for the least senior staff specific to regulation noting all areas were addressed. (a) individual and group supervision techniques; Monterey County Juvenile Hall: Policy and Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (b) regulations and policies relating to discipline and rights Monterey County Juvenile Hall: Policy and of youth pursuant to law and the provisions of this Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ chapter; Staff Orientation and Training Pursuant to Title 15, §1322: (c) basic health, sanitation and safety measures; Monterey County Juvenile Hall: Policy and Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (d) suicide prevention and response to suicide attempts Monterey County Juvenile Hall: Policy and Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (e) policies regarding use of force, de-escalation Monterey County Juvenile Hall: Policy and techniques, chemical agents, mechanical and physical Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ restraints; Staff Orientation and Training Pursuant to Title 15, §1322: (f) review of policies and procedures referencing trauma Monterey County Juvenile Hall: Policy and and trauma-informed approaches; Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: 7346 Monterey Juvenile Hall JH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) procedures to follow in the event of emergencies; Monterey County Juvenile Hall: Policy and Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (h) routine security measures, including facility perimeter Monterey County Juvenile Hall: Policy and and grounds; Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (i) crisis intervention and mental health referrals to mental Monterey County Juvenile Hall: Policy and health services; Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (j) documentation; and Monterey County Juvenile Hall: Policy and Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (k) fire/life safety training Monterey County Juvenile Hall: Policy and Procedure Manual 3.3: Youth Supervision ☒ ☐ ☐ Staff Orientation and Training Pursuant to Title 15, §1322: (a) Prior to assuming sole supervision of youth, each Monterey County Juvenile Hall: Policy and youth supervision staff member shall successfully Procedure Manual 3.3: Youth Supervision complete the requirements of the Juvenile Staff Orientation and Training Pursuant to Corrections Officer Core Course pursuant to Penal Title 15, §1322: Code Section 6035. ☒ ☐ ☐ Staff are required to attend Juvenile Corrections Officer Core Course within the first year of hire. Staff attending CORE will complete the course by the end of March 2022 and will be compliant. (b) Prior to exercising the powers of a peace officer Monterey County Juvenile Hall: Policy and youth supervision staff shall successfully complete Procedure Manual 3.3: Youth Supervision training pursuant to Section 830 et seq. of the Staff Orientation and Training Pursuant to Penal Code. ☒ ☐ ☐ Title 15, §1322: Staff must be trained before they may carry OC or handcuffs. 1323 FIRE AND LIFE SAFETY Staff are required to always remain awake. Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times who ☒ ☐ ☐ meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7346 Monterey Juvenile Hall JH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Monterey County Juvenile Hall: Policy and Procedure Manual: 3.6: Policy and All facility administrators shall develop, publish, and Procedures Manual Pursuant to Title 15, implement a manual of written policies and procedures that §1324 address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made available to all The Monterey County Juvenile Hall Facility employees, reviewed by all employees, and shall be Director and Probation Service Manager administratively reviewed at a minimum every two years, reviews and updates the facility’s policy and and updated, as necessary. Those records relating to the procedure manual annually to ensure that all standards and requirements set forth in these regulations policy updates are captured. shall be accessible to the Board on request. The manual shall include: The policy was completely revised in 2020 and last reviewed in March 2021. ☒ ☐ ☐ The BSCC has reviewed the agency Policy and Procedure specific to regulations and has confirmed the required policies and procedure exist specific to required regulations; however, there may be cites noted in the comments that may not match due to updates that were unable to be reverified due to time constraints. Policy manuals are available to staff in hard copy as well as online. All staff review the policy manual as part of their initial training and are expected to review all policy changes as they are released. (a) table of organization, including channels of Appendix VI: Staff Titles, Responsibilities communications and a description of job and Chain of Command ☒ ☐ ☐ classifications; 3.23: Communication Channels and Notification Procedure (b) responsibility of the probation department, purpose of Monterey County Juvenile Hall: Policy and programs, relationship to the juvenile court, the Procedure Manual Sections: Juvenile Justice/Delinquency Prevention Commission ☒ ☐ ☐ or Probation Committee, probation staff, school 1.4: Mission Statement personnel and other agencies that are involved in 1.5: The Role of the Juvenile Hall juvenile facility programs; 1.6: Juvenile Hall Function (c) responsibilities of all employees; Appendix VI: Staff Titles, Responsibilities ☒ ☐ ☐ and Chain of Command (d) initial orientation and training program for employees; ☒ ☐ ☐ (c) initial orientation, including safety and security Monterey County Juvenile Hall: Policy and issues and anti-discrimination policies, for support Procedure Manual 3.3: Youth Supervision staff, contract employees, school, Staff Orientation and Training Pursuant to mental/behavioral health and medical staff, ☒ ☐ ☐ Title 15, §1322 program providers and volunteers; Per facility management, there have been no new staff or volunteers come into the facility this cycle due to COVID 19. 7346 Monterey Juvenile Hall JH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) maintenance of record-keeping, statistics and Monterey County Juvenile Hall: Policy and communication system to ensure: Procedure Manual 4.3: Population Accounting Pursuant to Title 15, §1342 MCPD utilizes the Smart Probation Case ☒ ☐ ☐ Management System to track and document all case management activities, track reports, document the care and supervision of youth, and ensures a proper record keeping in which court reports are initiated from. f) efficient operation of the juvenile facility; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual 4.3: Population Accounting Pursuant to Title 15, §1342 g) legal and proper care of youth; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual 4.3: Population Accounting Pursuant to Title 15, §1342 h) maintenance of individual youth's records; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual 4.3: Population Accounting Pursuant to Title 15, §1342 i) supply of information to the juvenile court and those Monterey County Juvenile Hall: Policy and authorized by the court or by the law; and, ☒ ☐ ☐ Procedure Manual 4.3: Population Accounting Pursuant to Title 15, §1342 j) release of information regarding youth. Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual 4.3: Population Accounting Pursuant to Title 15, §1342 (d) ethical responsibilities; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual 3.22: On-Duty and Off- Duty Conduct of Employees (e) trauma-informed approaches; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual 1.5: The Role of the Juvenile Hall (f) culturally responsive approaches; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual 1.5: The Role of the Juvenile Hall (g) gender responsive approaches; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual 1.5: The Role of the Juvenile Hall (h) a non-discrimination provision that provides that Monterey County Juvenile Hall: Policy and all youth within the facility shall have fair and Procedure Manual 1.2: Non-Discrimination equal access to all available services, placement, Statement care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, national ☒ ☐ ☐ origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; 7346 Monterey Juvenile Hall JH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) storage and maintenance requirements for any Monterey County Juvenile Hall: Policy and chemical agents related security devices, and ☒ ☐ ☐ Procedure Manual 5.8: Use of Force Policy weapons and ammunition, where applicable; Pursuant Title 15, §1357 and §1358 (j) establishment of procedures for collection of Monterey County Juvenile Hall: Policy and Medi-Cal eligibility information and enrollment of Procedure Manual 5.1: Admittance eligible youth; and, Procedures Pursuant to Title 15, §1350 ☒ ☐ ☐ Parents are notified of medical eligibility and of the process in which to apply through information provided to them in the release packet resource provided at release. (k) establishment of a policy that prohibits all forms Monterey County Juvenile Hall: Policy and of sexual abuse, sexual assault and sexual Procedure Manual 3.28: Prison Rape harassment. The policy shall include an approach Elimination Act pursuant to TITLE 15, to preventing, detecting and responding to such ☒ ☐ ☐ (PREA) conduct and any retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Monterey County Juvenile Hall: Policy and Procedure Manual: 3.7: Fire Safety Plan The facility administrator shall consult with the local fire Pursuant to Title 15, §1325 ☒ ☐ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: (a) a fire prevention plan to be included as part of the Included as part of policy 1(a-l) ☒ ☐ ☐ manual of policy and procedures; (b) monthly fire and life safety inspections by facility Reviewed all documents for the 2020-2022 staff with two- year retention of the inspection record; ☒ ☐ ☐ cycle through inspection. All were completed as required. (c) fire prevention inspections as required by Health and See Section 1322 above ☒ ☐ ☐ Safety Code Section 13146.1(a) and (b); (d) an evacuation plan; Evacuation plan map of facility provided ☒ ☐ ☐ for review. Maps are in plain view. e) documented fire drills not less than quarterly; Fire Drills have been completed as required. All efforts should be made to ensure all drills are random, not pre planned, during ☒ ☐ ☐ all shifts including a tabletop late-night drill, and include all partner agencies on site during the drill. (a) a written plan for the emergency housing of youth In the event of a fire, youth would be ☒ ☐ ☐ in the case of fire; and, housed at the Youth Center. g) development of a fire suppression pre-plan in Agency Administrator consulted with cooperation with the local fire department. ☒ ☐ ☐ Completed 2/1/22 by Ichelle Herrerra, Salinas Fire Prevention. 7346 Monterey Juvenile Hall JH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW Monterey County Juvenile Hall: Policy and Procedure Manual: 3.8 Security Review Each facility administrator shall develop policies and Pursuant to Title 15, §1326 procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall Security Reviews were completed for 2019, include internal and external security, including, but not 2020 and 2021. limited to, key control, equipment, and staff training. Security review was completed for 2019 on ☒ ☐ ☐ January 23, 2020 Security review was completed for 2020 on January 6, 2021. Security review was completed for 2021 on January 5, 2022. 1327 EMERGENCY PROCEDURES Monterey County Juvenile Hall: Policy and Procedure Manual: 3.9 Emergency The facility administrator shall develop facility-specific ☒ ☐ ☐ Procedures Pursuant to Title 15, §1327 policies and procedures for emergencies that shall include, but not be limited to: 1. escape, disturbances, and the taking of hostages; Monterey County Juvenile Hall: Policy and Procedure Manual Policy Sections: ☒ ☐ ☐ 3.12: Escapes, 3.9: Unit Disturbances 3.13: Hostages. 2. civil disturbance, active shooter and terrorist Monterey County Juvenile Hall: Policy and attack; ☒ ☐ ☐ Procedure Manual Policy Section 3.13: Critical Incident Response and Protocol 3. fire and natural disasters; Monterey County Juvenile Hall: Policy and Procedure Manual Policy Section 3.7: Fire: Critical Incident Response and Protocol 3.7 ☒ ☐ ☐ Fire Safety Plan Pursuant to Title 15 Section 1325 and 3.9 Emergency Procedures Pursuant to Title 15, §1327 4. periodic testing of emergency equipment; Monterey County Juvenile Hall: Policy and Procedure Manual Policy Section 3.9 ☒ ☐ ☐ Emergency Procedures Pursuant to Title 15, §1327 5. emergency evacuation of the facility; and ☒ ☐ ☐ Policy Section 3.9: Emergency Evacuation 6. a program to provide all youth supervision staff Policy Section 3.9: Emergency Procedures with an annual review of emergency procedures. Pursuant to Title 15, §1327 ☒ ☐ ☐ Documentation provided, however, several were not dated. Technical assistance provided that future documents must be dated. 7346 Monterey Juvenile Hall JH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 1328 SAFETY CHECKS Monterey County Juvenile Hall: Policy and Procedure Manual 3.14 Safety Checks The facility administrator shall develop and implement Pursuant to Title 15, §1328 and 14.4 policy and procedures that provide for direct visual Unit Safety Checks /Room Checks observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth are We reviewed random blocks of dates and asleep or when youth are in their rooms, confined in times of safety checks occurring in holding cells or confined to their bed in a dormitory. November 2021 and December 2021 for Supervision is not replaced, but may be supplemented by, Monterey County Juvenile Hall. This an audio/visual electronic surveillance system designed to included safety check logs for both general detect overt, aggressive or assaultive behavior and to population youth and safety checks for summon aid in emergencies. All safety checks shall be youth on Suicide Watch. Checks were documented with the actual time the check is completed. found to be documented on the logs within the appropriate timelines. A review of random safety checks with camera footage revealed that in some instances, while staff physically completed the action of the safety check as required, the procedure or process in which some were completed or documented displayed complacency with agency policy, training, and regulatory compliance. It was also noted the units have no consistent time mechanism to ensure timely checks are made when reviewing tape. Staff are using ☒ ☐ ☐ their individual watches to document the time which does not coincide with the camera time for any check. This comment should not be misconstrued to mean that all checks are late or that there was an egregious issue occurring, but the times logged and the camera times are not consistent in some cases. This issue was discussed at length and technical assistance provided to immediately address the timekeeping issue as well as the complacency viewed. The facility program manager immediately addressed the issue with specific staff viewed on screen and addressed all staff on the safety checks in general. The facility planned implementation of a universal time keeping protocol to ensure consistent times and a new monthly supervisor’s report in which each supervisor would be mandated to review a specific number of video checks weekly to ensure compliance in this area. The facility program manager would then review all the QA and complete additional random 7346 Monterey Juvenile Hall JH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS reviews and submit to the facility Director for review. Upon returning to complete and finalize the remaining items for the inspection in May, we found all areas noted previously as planned to be implemented to be in effect. We will continue to monitor this issue going forward at announced and unannounced visits to ensure ongoing compliance. (1) SUICIDE PREVENTION PLAN Monterey County Juvenile Hall: Policy and Procedure Manual 3.15 Suicide Prevention Plan Pursuant to Title 15, §1329 The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, The Suicide Prevention Plan was developed shall plan and implement written policies and procedures in collaboration between probation and the which delineate a Suicide Prevention Plan. The plan shall facility healthcare and behavioral/mental consider the needs of youth experiencing past or current health administrators. trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level ☒ ☐ ☐ Youth were contacted and interviewed and of suicide risk. The plan shall include the following stated they were asked about their mental elements: health upon entry, about any history of suicide, and can request to be seen by a counselor at any time if they are upset or for any reason. All interviewed noted staff also counsel with them regularly if they are upset and need someone to talk to. All individual regulatory requirements have been met. (a) Suicide prevention training as required in Section Monterey County Juvenile Hall: Policy and 1322, Youth Supervision Staff Orientation, and Procedure Manual 3.15 Suicide Prevention Training and the Juvenile Corrections Officer Core Plan Pursuant to Title 15, §1329 Course. ☒ ☐ ☐ Staff are trained in Suicide Prevention in CORE and in Facility Specific Training before having primary supervision. (b) Screening, Identification Assessment and Monterey County Juvenile Hall: Policy and Precautionary Protocols Procedure Manual 3.15 Suicide Prevention (a) All youth shall be screened for risk of suicide at Plan Pursuant to Title 15, §1329 intake and as needed during detention. Staff are trained in the MAYSI 2, a ☒ ☐ ☐ behavioral health screening tool designed especially for juvenile justice programs and facilities. The facility has recently retrained all staff who complete intakes or who have a need to conduct the MAYSI assessment. 7346 Monterey Juvenile Hall JH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) All youth supervision staff who perform intake Monterey County Juvenile Hall: Policy and processes shall be trained in screening youth for risk Procedure Manual 3.15 Suicide Prevention of suicide. Plan Pursuant to Title 15, §1329 ☒ ☐ ☐ All staff are trained in the MAYSI 2. Every officer receives an initial training as part of their initial training for screening youth at intake. Recently, all staff have been retrained in a MAYSI update training. (c) All youth who have been identified during the intake Monterey County Juvenile Hall: Policy and screening process to be at risk of suicide shall be Procedure Manual 3.15 Suicide Prevention referred to behavioral/mental health staff for a suicide Plan Pursuant to Title 15, §1329 risk assessment. ☒ ☐ ☐ All youth are referred to mental health for a follow up screening. (d) Precautionary protocols shall be developed to ensure Monterey County Juvenile Hall: Policy and the youth’s safety pending the behavioral/mental Procedure Manual 3.15 Suicide Prevention health assessment. Plan Pursuant to Title 15, §1329 ☒ ☐ ☐ If any history or behaviors are noted, youth may be placed on a Suicide Emotional Watch if necessary for their protection pending follow up with behavior health. (c) Referral process to behavioral/mental health staff for Monterey County Juvenile Hall: Policy and assessment and/or services. Procedure Manual 3.15 Suicide Prevention Plan Pursuant to Title 15, §1329 ☒ ☐ ☐ Booking officers or unit officers will contact mental health staff or, if not available, Natividad Medical Center. (d) Procedures for monitoring of youth identified at risk Monterey County Juvenile Hall: Policy and for suicide. Procedure Manual 3.15 Suicide Prevention Plan Pursuant to Title 15, §1329 ☒ ☐ ☐ Suicide Emotional Watch checks are completed on those identified at risk for suicide. (e) Safety Interventions Monterey County Juvenile Hall: Policy and A. Procedures to address intervention protocols Procedure Manual 3.15 Suicide Prevention for youth identified at risk for suicide which Plan Pursuant to Title 15, §1329 may include, but are not limited to: 7346 Monterey Juvenile Hall JH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Housing consideration Monterey County Juvenile Hall: Policy and Procedure Manual 3.15 Suicide Prevention Plan Pursuant to Title 15, §1329 ☒ ☐ ☐ JH Supervisors will determine the most appropriate housing location and the appropriate staffing. (2) Treatment strategies including trauma- Monterey County Juvenile Hall: Policy and informed approaches Procedure Manual 3.15 Suicide Prevention ☒ ☐ ☐ Plan Pursuant to Title 15, §1329 B. Procedures to instruct youth supervision staff Monterey County Juvenile Hall: Policy and how to respond to youth who exhibit suicidal Procedure Manual 3.15 Suicide Prevention ☒ ☐ ☐ behaviors. Plan Pursuant to Title 15, §1329 (f) Communication Monterey County Juvenile Hall: Policy and (1) The intake process shall include Procedure Manual 3.15 Suicide Prevention communication with the arresting officer and Plan Pursuant to Title 15, §1329 family guardians regarding the youth’s past or present suicidal ideations, behaviors or A Detention Assessment of Suicidal Ideation attempts. ☒ ☐ ☐ form is completed at intake by both the arresting officer and by the receiving Juvenile Institution Officer. The booking officer ensures that both the LEO and the Family report any suicidal activity that the facility should be aware of. (2) Procedures for clear and current information Monterey County Juvenile Hall: Policy and sharing about youth at risk for suicide with Procedure Manual 3.15 Suicide Prevention ☒ ☐ ☐ youth supervision, healthcare, and Plan Pursuant to Title 15, §1329 behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Monterey County Juvenile Hall: Policy and Attempts Procedure Manual 3.15 Suicide Prevention ☒ ☐ ☐ (1) Process for administrative review of the Plan Pursuant to Title 15, §1329 circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Monterey County Juvenile Hall: Policy and staff. Procedure Manual 3.15 Suicide Prevention Plan Pursuant to Title 15, §1329 ☒ ☐ ☐ All staff would receive a referral to the employee assistance program and would debrief with a trained therapist. (3) Process for a debriefing event with affected Monterey County Juvenile Hall: Policy and youth. Procedure Manual 3.15 Suicide Prevention Plan Pursuant to Title 15, §1329 ☒ ☐ ☐ All youth would be seen by mental health staff. 7346 Monterey Juvenile Hall JH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Documentation Monterey County Juvenile Hall: Policy and 1. Documentation processes shall be developed Procedure Manual 3.15 Suicide Prevention ☒ ☐ ☐ to ensure compliance with this regulation Plan Pursuant to Title 15, §1329 Youth identified at risk for suicide shall not be denied the Monterey County Juvenile Hall: Policy and opportunity to participate in facility programs, services Procedure Manual 3.15 Suicide Prevention and activities which are available to other non-suicidal Plan Pursuant to Title 15, §1329 ☒ ☐ ☐ youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Monterey County Juvenile Hall: Policy and Procedure Manual 4.1 Reporting of Each facility shall submit to the Board a letter of ☒ ☐ ☐ Legal Actions Pursuant to Title 15, §1340 notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities There are no legal actions pending responsible for juvenile facility operation. currently. 1341 DEATH AND SERIOUS ILLNESS OR Monterey County Juvenile Hall: Policy and INJURY OF A YOUTH WHILE DETAINED Procedure Manual Section 4.2 Death and Serious Illness or Injury of a Youth While (a) Death of a Youth. Detained Pursuant to Title 15, §1341 1. The facility administrator, in cooperation with the There have been no deaths or serious health administrator and the behavioral/mental illnesses this cycle. health director, shall develop written policies and Monterey County Juvenile Hall: Policy and procedures in the event of the death of a youth Procedure Manual Section 4.2 Death and while detained, which include notifications to ☒ ☐ ☐ Serious Illness or Injury of a Youth While necessary parties, which may include the Juvenile Detained Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 2. The health administrator, in cooperation with the Monterey County Juvenile Hall: Policy and facility administrator, shall develop written Procedure Manual Section 4.2 Death and policies and procedures to assure there is a Serious Illness or Injury of a Youth While medical and operational review of every in- Detained ☒ ☐ ☐ custody death of a youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 3. The administrator of the facility shall provide to Monterey County Juvenile Hall: Policy and the Board a copy of the report submitted to the Procedure Manual Section 4.2 Death and Attorney General under Government Code Serious Illness or Injury of a Youth While ☒ ☐ ☐ Section 12525. A copy of the report shall be Detained submitted to the Board within 10 calendar days after the death. 7346 Monterey Juvenile Hall JH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 4. Upon receipt of a report of the death of a youth Monterey County Juvenile Hall: Policy and from the administrator, the Board may within 30 Procedure Manual Section 4.2 Death and calendar days inspect and evaluate the juvenile Serious Illness or Injury of a Youth While facility, jail, lockup or court holding facility Detained ☒ ☐ ☐ pursuant to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (b) Serious Illness or Injury of Youth Monterey County Juvenile Hall: Policy and (1) The facility administrator, in cooperation with the Procedure Manual Section 4.2 Death and health administrator, shall develop written policies Serious Illness or Injury of a Youth While and procedures for the notification to necessary Detained ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis Notifications will be made if a youth and the youth’s attorney of record in the case of a requires transportation to the Emergency serious illness or injury of a youth. Department or requires hospitalization. 1342 POPULATION ACCOUNTING Monterey County Juvenile Hall: Policy and Procedure Manual 4.3: Population Each juvenile facility shall submit required population Accounting Pursuant to Title 15, §1342 and profile survey reports to the Board within 10 working ☒ ☐ ☐ days after the end of each reporting period, in a format to Population Reports are provided monthly as be provided by the Board. required. 1343 JUVENILE FACILITY CAPACITY Monterey County Juvenile Hall: Policy and Procedure Manual 4.5 Juvenile Facility When the number of youth detained in a living unit of a Capacity Pursuant to Title 15, §1342 juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility The facility has not exceeded the rated administrator shall provide a crowding report to the Board capacity of 80 this cycle. in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.1 Admittance The facility administrator shall develop and implement Procedures Pursuant to Title 15, §1350 written policies and procedures for admittance of youth 10 Admission packets were provided for that emphasize respectful and humane engagement with review. Documentation reflected youth, and reflect that the admission process may be compliance with regulatory sections. traumatic to youth who may have already experienced ☒ ☐ ☐ trauma. Policies shall be trauma-informed, culturally Five youth were interviewed regarding their relevant, and responsive to the language and literacy experience at intake/booking. All stated needs of youth. In addition to the requirements of Sections staff were professional, explained the 1324 and 1430 of these regulations: process and what was going on and answered their questions (For those that had them). (a) the admittance process shall include: Monterey County Juvenile Hall: Policy and (a) Access to two free phone calls within one hour of Procedure Manual Section 5.1 Admittance admittance in accordance with the provisions of Procedures Pursuant to Title 15, §1350 ☒ ☐ ☐ Welfare and Institution Code Section 627; Documentation was viewed in case file detention report. 7346 Monterey Juvenile Hall JH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Offer of a shower; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual Section 5.1 Admittance Procedures Pursuant to Title 15, §1350 (c) Documented secure storage of personal Monterey County Juvenile Hall: Policy and belongings; Procedure Manual Section 5.1 Admittance ☒ ☐ ☐ Procedures Pursuant to Title 15, §1350 (d) Offer of food upon arrival; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual Section 5.1 Admittance Procedures Pursuant to Title 15, §1350 (e) Screening for physical and behavioral health and Monterey County Juvenile Hall: Policy and safety issues, intellectual or developmental Procedure Manual Section 5.1 Admittance disabilities; Procedures ☒ ☐ ☐ If medical is present on site, medical completes the health screening otherwise the JIO will complete afterhours. (f) Screening for physical and developmental Monterey County Juvenile Hall: Policy and disabilities in accordance with Sections 1329, Procedure Manual Section 5.1 Admittance 1413, and 1430 of these regulations; Procedures Pursuant to Title 15, §1350 ☒ ☐ ☐ If medical is present on site, medical completes the health screening otherwise the JIO will complete afterhours. (g) Contact with Regional Center for the Monterey County Juvenile Hall: Policy and Developmentally Disabled for youth that are Procedure Manual Section 5.1 Admittance suspected of or identified as having a ☒ ☐ ☐ Procedures Pursuant to Title 15, §1350 developmental disability, pursuant to Section A referral will be made to the regional center 1413; and, for any youth who is disabled. (h) Procedures consistent with Section 1352.5. Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.1 Admittance ☒ ☐ ☐ Procedures Pursuant to Title 15, §1350 (b) juvenile hall administrators shall establish written Monterey County Juvenile Hall: Policy and criteria for detention that considers the least Procedure Manual Section 5.1 Admittance restrictive environment. Procedures Pursuant to Title 15, §1350 ☒ ☐ ☐ All youth are screened with a DRAI (Detention Risk Assessment Instrument) to determine detention status. (c) juvenile camps and post-dispositional programs in NA juvenile halls shall develop policies and procedures that advise the youth of the estimated length of stay, ☐ ☐ ☒ inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. 7346 Monterey Juvenile Hall JH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) juvenile halls shall develop policies and procedures Monterey County Juvenile Hall: Policy and that advise any committed youth of the estimated Procedure Manual Section 5.1 Admittance length of his/her stay. Procedures Pursuant to Title 15, §1350 Youth receive notice at court and receive additional documentation (Court Order) ☒ ☐ ☐ provided to them and a Court 301 Form with information as to their ordered stay. Upon arrival back to the facility, youth are provided with a Commitment/Release Form and again notified by facility staff of their commitment information. 1350.5. SCREENING FOR THE RISK OF SEXUAL Monterey County Juvenile Hall: Policy and ABUSE Procedure Manual Section 5.2 Screening for the Risk of Sexual Abuse Pursuant to Title The facility administrator shall develop and implement 15, §1350.5 ☒ ☐ ☐ written policies and procedures to reduce the risk of 10 probation screenings were reviewed. All sexual abuse by or upon youth. The policy shall require were completed timely, and the facility staff to assess each youth within 72 hours of documentation reflected compliance with admission based on the following information: regulatory sections. (a) Prior sexual victimization or Monterey County Juvenile Hall: Policy and abusiveness; ☒ ☐ ☐ Procedure Manual Section 5.2 Screening for the Risk of Sexual Abuse (b) Gender nonconforming Monterey County Juvenile Hall: Policy and appearance or manner; or Procedure Manual Section 5.2 Screening for identification as lesbian, gay or the Risk of Sexual Abuse bisexual, transgender, queer or ☒ ☐ ☐ intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense Monterey County Juvenile Hall: Policy and history; ☒ ☐ ☐ Procedure Manual Section 5.2 Screening for the Risk of Sexual Abuse (d) Age; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual Section 5.2 Screening for the Risk of Sexual Abuse (e) Level of emotional and Monterey County Juvenile Hall: Policy and cognitive development; ☒ ☐ ☐ Procedure Manual Section 5.2 Screening for the Risk of Sexual Abuse (f) Physical size and stature; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual Section 5.2 Screening for the Risk of Sexual Abuse (g) Mental illness or mental Monterey County Juvenile Hall: Policy and disabilities; ☒ ☐ ☐ Procedure Manual Section 5.2 Screening for the Risk of Sexual Abuse (h) Intellectual or Monterey County Juvenile Hall: Policy and developmental disabilities; ☒ ☐ ☐ Procedure Manual Section 5.2 Screening for the Risk of Sexual Abuse 7346 Monterey Juvenile Hall JH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) Physical disabilities; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual Section 5.2 Screening for the Risk of Sexual Abuse (j) The youth’s perception of Monterey County Juvenile Hall: Policy and vulnerability; and, ☒ ☐ ☐ Procedure Manual Section 5.2 Screening for the Risk of Sexual Abuse (k) Any other specific Monterey County Juvenile Hall: Policy and information about the individual Procedure Manual Section 5.2 Screening for youth that may indicate the Risk of Sexual Abuse ☒ ☐ ☐ heightened needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Monterey County Juvenile Hall: Policy and conversations with the youth during the admittance Procedure Manual Section 5.2 Screening for process, medical and behavioral health screenings; during the Risk of Sexual Abuse ☒ ☐ ☐ classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Monterey County Juvenile Hall: Policy and controls on the dissemination of information within the Procedure Manual Section 5.2 Screening for facility relative to responses received pursuant to this the Risk of Sexual Abuse ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.3 Release The facility administrator shall develop and implement Procedures Pursuant to Title 15, §1351 written policies and procedures for release of youth from ☒ ☐ ☐ custody which provide for: 10 release packets were provided for review. Documentation reflected compliance with regulatory sections. (a) verification of identity/release papers; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual Section 5.3 Release Procedures Pursuant to Title 15, §1351 (b) return of personal clothing and valuables; Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.3 Release Procedures Pursuant to Title 15, §1351 ☒ ☐ ☐ All property documented upon entry is returned to the youth either prior to release to a parent or guardian or upon release. (c) notification to the youth's parents or guardian; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual Section 5.3 Release Procedures Pursuant to Title 15, §1351 7346 Monterey Juvenile Hall JH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) notification to the facility health care provider in Monterey County Juvenile Hall: Policy and accordance with Sections 1408 and 1437 of these Procedure Manual Section 5.3 Release regulations, for coordination with outside agencies; Procedures Pursuant to Title 15, §1351 and, ☒ ☐ ☐ Notice is made as soon as it is available through emails to partner agencies. Medical is always notified prior to release if a youth takes medications or has a health issue. (e) notification of school staff; Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.3 Release Procedures Pursuant to Title 15, §1351 ☒ ☐ ☐ Notice is made as soon as it is available through emails to partner agencies. (f) notification of facility mental health personnel. Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.3 Release Procedures Pursuant to Title 15, §1351 ☒ ☐ ☐ Notice is made as soon as it is available through emails to partner agencies. The facility administrator shall develop and implement Monterey County Juvenile Hall: Policy and policies and procedures for post-disposition youth to Procedure Manual Section 5.3 Release coordinate the provision of transitional and reentry Procedures Pursuant to Title 15, §1351 services including, but not limited to, medical and behavioral health, education, probation supervision and ☒ ☐ ☐ Every youth and their family receive a community-based services. Release Resource Packet. This packet contains information for the youth’s probation contacts, child welfare, education, medical and community resources. The facility administrator shall develop and implement Monterey County Juvenile Hall: Policy and written policies and procedures for the furlough of youth Procedure Manual Section 6.12 Furloughs from custody. Pursuant to Title 15, §1351 ☒ ☐ ☐ Furloughs are only authorized by the court once approved by the DPO of record and the Facility Director. 7346 Monterey Juvenile Hall JH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION Monterey County Juvenile Hall: Policy and Procedure Manual 5.4 Classification The facility administrator shall develop and implement Pursuant to Title 15, §1352 written policies and procedures on classification of youth for the purpose of determining housing placement in the Classification is completed at facility. intake/booking. The facility currently has 4 housing units within 2 buildings. Such procedures shall: B2: Females/ISO youth B1: Quarantine/watch status youth (Youth ☒ ☐ ☐ start here) C1: General population youth C2: High Security youth Five youth were interviewed, and all stated they are housed in a single room, and they feel safe in their assigned unit. All individual regulatory requirements have been met. (a) provide for the safety of the youth, other youth, Monterey County Juvenile Hall: Policy and facility staff, and the public by placing youth in the Procedure Manual 5.4 Classification appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ the facility; Procedure Manual 5.4 Classification (c) provide that a youth shall be classified upon Monterey County Juvenile Hall: Policy and admittance to the facility; classification factors shall Procedure Manual 5.4 Classification include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, Youth are classified upon entry to the ☒ ☐ ☐ legal status, public safety considerations, facility. All youth are initially housed in a medical/mental health considerations, gender and transitory quarantine unit until test results are gender identity of the youth; received. Once results are received, they are transferred to their final living unit. (d) provide for periodic classification reviews, including Monterey County Juvenile Hall: Policy and provisions that consider the level of supervision and Procedure Manual 5.4 Classification the youth's behavior while in custody; and, ☒ ☐ ☐ Periodic classifications have been completed every 2 weeks. We reviewed documentation for November and December 2021 and January 2022. 7346 Monterey Juvenile Hall JH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth Monterey County Juvenile Hall: Policy and from the general population or assign youth to a Procedure Manual 5.4 Classification single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender ☒ ☐ ☐ expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, Monterey County Juvenile Hall: Policy and transgender, questioning or intersex identification or Procedure Manual 5.4 Classification ☒ ☐ ☐ status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.4(b): The facility administrator shall develop written policies Transgender and Intersex Youth Pursuant to and procedures ensuring respectful and equitable Title 15, §1352 treatment of transgender and intersex youth. The policies ☒ ☐ ☐ shall provide that: There have been no transgendered youth received into the facility this cycle. (1) Facility staff shall respect every youth’s gender Monterey County Juvenile Hall: Policy and identity and shall refer to the youth by the youth’s Procedure Manual Section 5.4(b): preferred name and gender pronoun, regardless of the Transgender and Intersex Youth Pursuant to youth’s legal name. Facilities may prohibit the use of ☒ ☐ ☐ Title 15, §1352 gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (2) Facility staff shall permit youth to dress and present Monterey County Juvenile Hall: Policy and themselves in a manner consistent with their gender Procedure Manual Section 5.4(b): identity and shall provide youth with the institution’s Transgender and Intersex Youth Pursuant to ☒ ☐ ☐ clothing and undergarments consistent with their Title 15, §1352 gender identity. (3) Facility staff shall house youth in the unit or room that Monterey County Juvenile Hall: Policy and best meets their individual needs and promotes their Procedure Manual Section 5.4(b): safety and well-being. Staff may not automatically Transgender and Intersex Youth Pursuant to house youth according to their external anatomy and Title 15, §1352 shall document the reasons for any decision to house ☒ ☐ ☐ youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7346 Monterey Juvenile Hall JH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Facility administrators shall ensure that transgender Monterey County Juvenile Hall: Policy and and intersex youth have access to medical and Procedure Manual Section 5.4(b): behavioral health providers qualified to provide care Transgender and Intersex Youth Pursuant to ☒ ☐ ☐ and treatment to transgender and intersex youth. Title 15, §1352 (5) Consistent with the facility’s reasonable and Monterey County Juvenile Hall: Policy and necessary security considerations and physical plant, Procedure Manual Section 5.4(b): facility staff shall make every effort to ensure the Transgender and Intersex Youth Pursuant to ☒ ☐ ☐ safety and privacy of transgender and intersex youth Title 15, §1352 when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Monterey County Juvenile Hall: Policy and youth for the purpose of determining the youth’s Procedure Manual Section 5.4(b): anatomical sex. Whenever feasible, the facility shall Transgender and Intersex Youth Pursuant to ☒ ☐ ☐ Title 15, §1352 respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.5 Orientation The facility administrator shall develop and implement of Youth Pursuant to Title 15, §1353 written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal Five youth were interviewed and stated they information shall be provided and supplemented with were oriented prior to being assigned to the video orientation if feasible. Provision shall be made to housing unit during their booking process. ☒ ☐ ☐ provide accessible orientation information to all detained When asked if they felt comfortable and if youth including those with disabilities, limited literacy, or the orientation provided them with enough information to understand what to expect or English language learners. Orientation shall include to do in case of emergencies, use of force, information that addresses: or if they needed medical or mental health help, they all noted that they did. (a) facility rules including contraband and searches and Monterey County Juvenile Hall: Policy and disciplinary procedures; Procedure Manual Section 5.5 Orientation ☒ ☐ ☐ of Youth Pursuant to Title 15, §1353 (b) facility’s system of positive behavior interventions Monterey County Juvenile Hall: Policy and and supports, including behavior expectations, Procedure Manual Section 5.5 Orientation incentives that youth will receive for complying with ☒ ☐ ☐ of Youth Pursuant to Title 15, §1353 facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Monterey County Juvenile Hall: Policy and facility’s policy prohibiting sexual abuse and sexual Procedure Manual Section 5.5 Orientation ☒ ☐ ☐ harassment and how to report incidents or suspicions of Youth Pursuant to Title 15, §1353 of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual Section 5.5 Orientation of Youth Pursuant to Title 15, §1353 7346 Monterey Juvenile Hall JH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) the existence of the grievance procedure, the steps Monterey County Juvenile Hall: Policy and that must be taken to use it, the youth’s right to be free Procedure Manual Section 5.5 Orientation of retaliation for reporting a grievance, and the name ☒ ☐ ☐ of Youth Pursuant to Title 15, §1353 of the person or position designated to resolve the issue; (f) access to legal services and information on the court Monterey County Juvenile Hall: Policy and process; Procedure Manual Section 5.5 Orientation ☒ ☐ ☐ of Youth Pursuant to Title 15, §1353 (g) access to routine and emergency health and mental Monterey County Juvenile Hall: Policy and health care; Procedure Manual Section 5.5 Orientation ☒ ☐ ☐ of Youth Pursuant to Title 15, §1353 (h) access to education, religious services, and Monterey County Juvenile Hall: Policy and recreational activities; Procedure Manual Section 5.5 Orientation ☒ ☐ ☐ of Youth Pursuant to Title 15, §1353 (i) housing assignments; Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.5 Orientation ☒ ☐ ☐ of Youth Pursuant to Title 15, §1353 (j) opportunity for personal hygiene and daily showers Monterey County Juvenile Hall: Policy and including the availability of personal care items Procedure Manual Section 5.5 Orientation ☒ ☐ ☐ of Youth Pursuant to Title 15, §1353 (k) rules and access to correspondence, visits and Monterey County Juvenile Hall: Policy and telephone use; ☒ ☐ ☐ Procedure Manual Section 5.5 Orientation of Youth Pursuant to Title 15, §1353 (l) availability of reading materials, programming, and Monterey County Juvenile Hall: Policy and other activities; ☒ ☐ ☐ Procedure Manual Section 5.5 Orientation of Youth Pursuant to Title 15, §1353 (m) facility policies on the use of force, use of restraints, Monterey County Juvenile Hall: Policy and chemical agents and room confinement; Procedure Manual Section 5.5 Orientation ☒ ☐ ☐ of Youth Pursuant to Title 15, §1353 (n) immigration legal services; Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.5 Orientation ☒ ☐ ☐ of Youth Pursuant to Title 15, §1353 (o) emergencies including evacuation procedures; Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.5 Orientation ☒ ☐ ☐ of Youth Pursuant to Title 15, §1353 (p) non-discrimination policy and the right to be free Monterey County Juvenile Hall: Policy and from physical, verbal or sexual abuse and harassment Procedure Manual Section 5.5 Orientation ☒ ☐ ☐ by other youth and staff; of Youth Pursuant to Title 15, §1353 7346 Monterey Juvenile Hall JH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (q) availability of services and programs in a language Monterey County Juvenile Hall: Policy and other than English if appropriate; Procedure Manual Section 5.5 Orientation ☒ ☐ ☐ of Youth Pursuant to Title 15, §1353 (r) the process for requesting different housing, Monterey County Juvenile Hall: Policy and education, programming and work assignments; Procedure Manual Section 5.5 Orientation of Youth Pursuant to Title 15, §1353 ☒ ☐ ☐ Youth fill out a request form that address these and several others such as contact with probation Officer, attorney, etc. (s) a process for which parents/guardians receive Monterey County Juvenile Hall: Policy and information regarding the youth’s stay in the facility Procedure Manual Section 5.5 Orientation that at a minimum includes answers to frequently of Youth Pursuant to Title 15, §1353 asked questions and provides contact information for ☒ ☐ ☐ the facility, medical, school and mental health; and, Parents receive all contact information by mail within a few days of their child being detained. (t) a process by which youth may request access to Title Monterey County Juvenile Hall: Policy and 15 Minimum Standards for Juvenile Facilities. Procedure Manual Section 5.5 Orientation of Youth Pursuant to Title 15, §1353 ☒ ☐ ☐ A copy of Title 15 is available to youth on the unit. 1354 SEPARATION Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.5a: Separation The facility administrator shall develop and implement and Room Confinement of Youth Pursuant written policies and procedures that address: to Title 15, §1354 Youth may be separated from the general population for a variety of reasons. Medical, ☒ ☐ ☐ behavior, and quarantine are the main reasons why youth are separated. Youth who are separated are provided with the same programming activities as the general population youth unless they have been precluded by medical or mental health. (a) separation of youth for reasons that include, but are Monterey County Juvenile Hall: Policy and not be limited to, medical and mental health Procedure Manual Section 5.5a: Separation conditions, assaultive behavior, disciplinary ☒ ☐ ☐ and Room Confinement of Youth Pursuant consequences and protective custody. to Title 15, §1354 (b) consideration of positive youth development and Monterey County Juvenile Hall: Policy and trauma-informed care. Procedure Manual Section 5.5a: Separation ☒ ☐ ☐ and Room Confinement of Youth Pursuant to Title 15, §1354 7346 Monterey Juvenile Hall JH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) separated youth shall not be denied normal privileges Monterey County Juvenile Hall: Policy and available at the facility, except when necessary to Procedure Manual Section 5.5a: Separation accomplish the objective of separation. and Room Confinement of Youth Pursuant to Title 15, §1354 ☒ ☐ ☐ Youth who are separated will be counseled to redirect behavior before separation is used. (d) when the objective of the separation is discipline, Title Monterey County Juvenile Hall: Policy and 15 Section 1390 shall apply. Procedure Manual Section 5.5a: Separation ☒ ☐ ☐ and Room Confinement of Youth Pursuant to Title 15, §1354 (e) when separation results in room confinement, the Monterey County Juvenile Hall: Policy and separation shall occur in accordance with Welfare and Procedure Manual Section 5.5a: Separation Institutions Code Section 208.3 and Section1354.5 of ☒ ☐ ☐ and Room Confinement of Youth Pursuant these regulations. to Title 15, §1354 (f) policies and procedures shall ensure a daily review of Monterey County Juvenile Hall: Policy and separated youth to determine if separation remains Procedure Manual Section 5.5a: Separation necessary. ☒ ☐ ☐ and Room Confinement of Youth Pursuant to Title 15, §1354 7346 Monterey Juvenile Hall JH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 1354.5 ROOM CONFINEMENT Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.5a: Separation (1) The facility administrator shall develop and and Room Confinement of Youth Pursuant implement written policies and procedures to Title 15, §1354 and 5.5b: Room addressing the confinement of youth in their room Confinement Pursuant to Title 15, §1354.5 that are consistent with Welfare and Institutions Code and WIC §208.3 Section 208.3. The placement of a youth in room confinement shall be accomplished in accordance At inspection, it was found that the facility with the following guidelines: was cycling youth through daily activities and youth were essentially being provided a split program. They would participate in their scheduled programing and would receive the minimum required programming but would be returned to their rooms between activities to allow for the other cohort group to come out for their daily activities and programming in effort to social distance. The facility has 4 units, one of which is used for 10-day quarantine. One for general population, one for high security, and the last for females and young boys. As the pandemic grew, attempts were made and efforts initiated to slow the spread of COVID. As such, it was determined youth were not to move freely about the facility in effort to contain the virus. The units are very ☒ ☐ ☐ small, and efforts were made to contain the youth in their living pods. Per facility managers, these actions were done at the direction of medical to ensure proper social distancing of youth and virus management to keep all youth and staff safe and healthy. All new youth entering the facility were placed directly into quarantine and later released into general population as they were found to be well. This action is non-compliant absent medical documentation for all youth remaining in their rooms unless they were a safety security risk. Conversations were held with medical to determine the status of this directive and direction of this practice. While there were conversations held for social distancing and keeping youth with their own groups, Medical denied providing any formal direction to Probation to split the youth’s daily activity and programming. Medical staff, per the facility manager, updated COVID protocols which ensured clarity and clarified the practice to allow the youth to 7346 Monterey Juvenile Hall JH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS leave the pods and use other space in the facility if the groups remained in their quarantined cohorts. This issue was addressed as soon as it was observed and noted. Facility management and medical staff addressed the issue and ceased holding the youth and confining them to their unit. While the facility was non- compliant, the agency immediately corrected the issue. Additionally, youth still received all programming. Documentation reviewed while onsite completing the inspection and debrief process, we noted the information regarding the confinement was contained in the report as required. While the facility managers immediately addressed the error, and put a new process in place with a policy that exceeds regulation and documentation showing corrective action has been implemented, Monterey County JH has had very limited RC documentation since. We find the issue has been corrected; however, due to the limited documentation on hand, we will be reviewing Room Confinement with Monterey County JH on the next visit to ensure ongoing compliance in this area. (1) Room confinement shall not be used before other, Monterey County Juvenile Hall: Policy and less restrictive, options have been attempted and Procedure Manual Section and 5.5b: Room exhausted, unless attempting those options poses ☒ ☐ ☐ Confinement Pursuant to Title 15, §1354 a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Monterey County Juvenile Hall: Policy and purposes of punishment, coercion, convenience, ☒ ☐ ☐ Procedure Manual Section and 5.5b: Room or retaliation by staff. Confinement Pursuant to Title 15, §1354 (3) Room confinement shall not be used to the extent Monterey County Juvenile Hall: Policy and that it compromises the mental and physical ☒ ☐ ☐ Procedure Manual Section and 5.5b: Room health of the youth. Confinement Pursuant to Title 15, §1354 (2) A youth may be held up to four hours in room Monterey County Juvenile Hall: Policy and confinement. After the youth has been held in room Procedure Manual Section and 5.5b: Room ☒ ☐ ☐ confinement for a period of four hours, staff shall do Confinement Pursuant to Title 15, §1354 one or more of the following: (1) Return the youth to general population. Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual Section and 5.5b: Room Confinement Pursuant to Title 15, §1354 7346 Monterey Juvenile Hall JH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Consult with mental health or medical staff. Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual Section and 5.5b: Room Confinement Pursuant to Title 15, §1354 (3) Develop an individualized plan that includes the Monterey County Juvenile Hall: Policy and goals and objectives to be met in order to ☒ ☐ ☐ Procedure Manual Section and 5.5b: Room reintegrate the youth to general population. Confinement Pursuant to Title 15, §1354 (4) If room confinement must be extended beyond Monterey County Juvenile Hall: Policy and four hours, staff shall do each of the following: ☒ ☐ ☐ Procedure Manual Section and 5.5b: Room Confinement Pursuant to Title 15, §1354 (1) Document the reasons for room confinement Monterey County Juvenile Hall: Policy and and the basis for the extension, the date and Procedure Manual Section and 5.5b: Room time the youth was first placed in room ☒ ☐ ☐ Confinement Pursuant to Title 15, §1354 confinement, and when he or she is eventually released from room confinement. (2) Develop an individualized plan that includes Monterey County Juvenile Hall: Policy and the goals and objectives to be met in order to ☒ ☐ ☐ Procedure Manual Section and 5.5b: Room integrate the youth to general population. Confinement Pursuant to Title 15, §1354 (3) Obtain documented authorization by the Monterey County Juvenile Hall: Policy and facility superintendent or his or her designee ☒ ☐ ☐ Procedure Manual Section and 5.5b: Room every four hours thereafter. Confinement Pursuant to Title 15, §1354 (5) This section is not intended to limit the use of Monterey County Juvenile Hall: Policy and single-person rooms or cells for the housing of Procedure Manual Section and 5.5b: Room ☒ ☐ ☐ youth in juvenile facilities and does not apply to Confinement Pursuant to Title 15, §1354 normal sleeping hours. (6) This section does not apply to youth or wards in Monterey County Juvenile Hall: Policy and court holding facilities or adult facilities. ☒ ☐ ☐ Procedure Manual Section and 5.5b: Room Confinement Pursuant to Title 15, §1354 (7) Nothing in this section shall be construed to Monterey County Juvenile Hall: Policy and conflict with any law providing greater or ☒ ☐ ☐ Procedure Manual Section and 5.5b: Room additional protections to youth. Confinement Pursuant to Title 15, §1354 (8) This section does not apply during an Monterey County Juvenile Hall: Policy and extraordinary emergency circumstance that Procedure Manual Section and 5.5b: Room requires a significant departure from normal Confinement Pursuant to Title 15, §1354.5 institutional operations, including a natural and WIC §208.3 ☒ ☐ ☐ disaster or facility-wide threat that poses an imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7346 Monterey Juvenile Hall JH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (9) This section does not apply when a youth is Monterey County Juvenile Hall: Policy and placed in a locked cell or sleeping room to treat Procedure Manual Section and 5.5b: Room and protect against the spread of a communicable Confinement Pursuant to Title 15, §1354.5 disease for the shortest amount of time required and WIC §208.3 to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be ☒ ☐ ☐ in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Monterey County Juvenile Hall: Policy and PLAN Procedure Manual 5.6 Institutional Assessment and Plan Pursuant to Title 15, The facility administrator shall develop and implement ☒ ☐ ☐ §1355 written policies and procedures for assessment and case planning. (a) Assessment: Monterey County Juvenile Hall: Policy and The assessment is based on information collected Procedure Manual 5.6 Institutional during the admission process with periodic review, Assessment and Plan Pursuant to Title 15, §1355 which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Monterey County Juvenile Hall: Policy and a. A case plan shall be developed for each youth Procedure Manual 5.6 Institutional held for at least 30 days or more and created Assessment and Plan Pursuant to Title 15, §1355 within 40 days of admission. Resource officers are specifically trained to conduct thorough assessments, case plans, periodic reviews, and transitional documentation. Documentation reviewed ☒ ☐ ☐ was overall compliant with regulation. Case plans and reviews were generally timely. COVID, other duties, and changes in personnel have impacted the quality of the facility case plans. Technical assistance discussed and the facility is in the process of getting back on track with training staff and able to provide a more detailed, specific case plan as we have become accustomed to. 7346 Monterey Juvenile Hall JH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b. The institutional plan shall include, but not be Monterey County Juvenile Hall: Policy and limited to, written documentation that provides: ☒ ☐ ☐ Procedure Manual 5.6 Institutional Assessment and Plan Pursuant to Title 15, §1355 i. objectives and time frame for the resolution Monterey County Juvenile Hall: Policy and of problems identified in the assessment; ☒ ☐ ☐ Procedure Manual 5.6 Institutional Assessment and Plan Pursuant to Title 15, §1355 ii. a plan for meeting the objectives that includes Monterey County Juvenile Hall: Policy and a description of program resources needed ☒ ☐ ☐ Procedure Manual 5.6 Institutional and individuals responsible for assuring that Assessment and Plan Pursuant to Title 15, §1355 the plan is implemented; c. periodic evaluation of progress towards meeting Monterey County Juvenile Hall: Policy and the objectives, including periodic review and ☒ ☐ ☐ Procedure Manual 5.6 Institutional discussion of the plan with the youth; Assessment and Plan Pursuant to Title 15, §1355 d. a transition plan, the contents of which shall be Monterey County Juvenile Hall: Policy and subject to existing resources, shall be developed ☒ ☐ ☐ Procedure Manual 5.6 Institutional for post dispositional youth in accordance with Assessment and Plan Pursuant to Title 15, §1355 Section 1351; and, e. in as much as possible and if appropriate, the plan, Monterey County Juvenile Hall: Policy and including the transition plan, shall be developed Procedure Manual 5.6 Institutional with input from the family, supportive adults, ☒ ☐ ☐ Assessment and Plan Pursuant to Title 15, §1355 youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Monterey County Juvenile Hall: Policy and SERVICES Procedure Manual 5.7 Counseling and Casework Services Pursuant to Title 15, The facility administrator shall develop and implement §1356 written policies and procedures ensuring the availability of appropriate counseling and casework services for all Both youth and staff interviewed spoke youth. Policies and procedures shall ensure: ☒ ☐ ☐ highly of each other. Youth felt staff were available to them when needed to help them with whatever it was at the time. We found Staff to have a general overall attitude of positivity. All staff appeared to be well trained in how to talk with youth, how to counsel, and what exactly they should be addressing with the kids. . youth will receive assistance with needs or concerns Monterey County Juvenile Hall: Policy and that may arise; ☒ ☐ ☐ Procedure Manual 5.7 Counseling and Casework Services Pursuant to Title 15, §1356 . youth will receive assistance in requesting contact Monterey County Juvenile Hall: Policy and with parents, other supportive adults, attorney, clergy, Procedure Manual 5.7 Counseling and probation officer, or other public official; and, ☒ ☐ ☐ Casework Services Pursuant to Title 15, §1356 . youth will be provided access to available resources Monterey County Juvenile Hall: Policy and to meet the youth’s needs. ☒ ☐ ☐ Procedure Manual 5.7 Counseling and Casework Services Pursuant to Title 15, §1356 7346 Monterey Juvenile Hall JH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Monterey County Juvenile Hall: Policy and Procedure Manual 5.8 Use of Force Policy The facility administrator, in cooperation with the Pursuant to Title 15, §1357 responsible physician, shall develop and implement written policies and procedures for the use of force, which The facility reports a total of 21 incidents of may include chemical agents. Force shall never be applied force for the cycle, 5 of which included the as punishment, discipline, retaliation or treatment. use of OC. This number is relatively small ☒ ☐ ☐ for the number of youths housed 7 days a i. At a minimum, each facility shall develop policies week, 365 days a year. Officers work to and procedures which: deescalate peer problems and other circumstances before they escalate into the need to use force. We reviewed 6 incidents, 4 with OC. We found all to meet regulatory requirements. (1) restricts the use of force to that which is deemed Monterey County Juvenile Hall: Policy and reasonable and necessary, as defined in Section ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy 1302 to ensure the safety and security of youth, Pursuant to Title 15, §1357 staff, others and the facility. (2) outline the force options available to staff Monterey County Juvenile Hall: Policy and including both physical and non-physical options ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy and define when those force options are Pursuant to Title 15, §1357 appropriate. (3) describe force options or techniques that are Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ expressly prohibited by the facility. Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 (4) describe the requirements of staff to report any Monterey County Juvenile Hall: Policy and inappropriate use of force, and to take affirmative ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy action to immediately stop it. Pursuant to Title 15, §1357 (5) define a standardized reporting format that Monterey County Juvenile Hall: Policy and includes time period and procedure for Procedure Manual 5.8 Use of Force Policy documenting and reporting the use of force, Pursuant to Title 15, §1357 including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by supervisory and ☒ ☐ ☐ Debriefs completed with all necessary staff or management staff, which include procedures for and youth involved in all incidents. debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for Monterey County Juvenile Hall: Policy and investigating unreasonable use of force. ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 7346 Monterey Juvenile Hall JH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up Monterey County Juvenile Hall: Policy and procedures required after use of force incidents for Procedure Manual 5.8 Use of Force Policy medical, mental health staff and parents or legal Pursuant to Title 15, §1357 guardians. ☒ ☐ ☐ Medical and mental health staff are always contacted. Medical will always see the youth. Mental Health will see the youth if onsite, otherwise they will follow up the following day. (8) describe the limitations of use of force on pregnant Monterey County Juvenile Hall: Policy and youth in accordance with Penal Code Section ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy 6030(f) and Welfare and Institutions Code Section Pursuant to Title 15, §1357 222. i. Facilities that authorize chemical agents as a force Monterey County Juvenile Hall: Policy and option shall include policies and procedures that: Procedure Manual 5.8 Use of Force Policy ☒ ☐ ☐ Pursuant to Title 15, §1357 Documentation included all areas required by regulation. (1) identify who is approved to carry and/or Monterey County Juvenile Hall: Policy and utilize chemical agents in the facility and ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy the type, size and the approved method of Pursuant to Title 15, §1357 deployment for those chemical agents. (2) mandate that chemical agents only be Monterey County Juvenile Hall: Policy and used when there is an imminent threat to Procedure Manual 5.8 Use of Force Policy the youth’s safety or the safety of others ☒ ☐ ☐ Pursuant to Title 15, §1357 and only when de-escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods Monterey County Juvenile Hall: Policy and and timelines for decontamination from Procedure Manual 5.8 Use of Force Policy chemical agents. This shall include that Pursuant to Title 15, §1357 youth who have been exposed to chemical ☒ ☐ ☐ agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Monterey County Juvenile Hall: Policy and procedures required after use of force incidents ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy involving chemical agents for medical, mental Pursuant to Title 15, §1357 health staff and parents or legal guardians. 7346 Monterey Juvenile Hall JH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) provide for the documentation of each incident of Monterey County Juvenile Hall: Policy and use of chemical agents, including the reasons for Procedure Manual 5.8 Use of Force Policy which it was used, efforts to de-escalate prior to Pursuant to Title 15, §1357 ☒ ☐ ☐ use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (A) Facilities shall develop policies and procedure which Monterey County Juvenile Hall: Policy and require that agencies provide initial and regular ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy training in use of force and chemical agents when Pursuant to Title 15, §1357 appropriate that address: (a) known medical and behavioral health conditions Monterey County Juvenile Hall: Policy and that would contraindicate certain types of force; ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 (b) acceptable chemical agents and the methods of Monterey County Juvenile Hall: Policy and application. ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 (c) signs or symptoms that should result in Monterey County Juvenile Hall: Policy and immediate referral to medical or behavioral ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy health. Pursuant to Title 15, §1357 (d) instruction on the Constitutional Limitations of Monterey County Juvenile Hall: Policy and Use of Force. ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 (e) physical training force options that may require Monterey County Juvenile Hall: Policy and the use of perishable skills. ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 (f) timelines the facility uses to define regular Monterey County Juvenile Hall: Policy and training. ☒ ☐ ☐ Procedure Manual 5.8 Use of Force Policy Pursuant to Title 15, §1357 1358 USE OF PHYSICAL RESTRAINTS Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.9: Physical The facility administrator, in cooperation with the Restraints Pursuant to Title 15, 1357 and responsible physician and mental health director, shall 1358 ☐ ☐ ☒ develop and implement written policies and procedures for the use of restraint devices. Restraint devices include No documentation provided for this section. any devices which immobilize a youth's extremities No incidents requiring use of restraints for and/or prevent the youth from being ambulatory. this purpose occurred during the cycle Physical restraints may be used only for those youth who Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.9: Physical present an immediate danger to themselves or others, who Restraints Pursuant to Title 15, 1357 and exhibit behavior which results in the destruction of ☐ ☐ ☒ 1358 property, or reveals the intent to cause self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7346 Monterey Juvenile Hall JH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or Monterey County Juvenile Hall: Policy and discipline, or as a substitute for treatment. The use of Procedure Manual Section 5.9: Physical restraint devices that attach a youth to a wall, floor or other Restraints Pursuant to Title 15, 1357 and 1358 fixture, including a restraint chair, or through affixing of ☐ ☐ ☒ hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Monterey County Juvenile Hall: Policy and handcuffs, shackles or other restraint devices when used to Procedure Manual Section 5.9: Physical restrain youth for movement or transportation within the ☐ ☐ ☒ Restraints Pursuant to Title 15, 1357 and 1358 facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Monterey County Juvenile Hall: Policy and of the facility manager or designee. The facility manager Procedure Manual Section 5.9: Physical may delegate authority to place a youth in restraints to a ☐ ☐ ☒ Restraints Pursuant to Title 15, 1357 and 1358 physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention Monterey County Juvenile Hall: Policy and shall be secured as soon as possible, but no later than two Procedure Manual Section 5.9: Physical hours from the time of placement. The youth shall be ☐ ☐ ☒ Restraints Pursuant to Title 15, 1357 and 1358 medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Monterey County Juvenile Hall: Policy and possible, but in no case longer than four hours from the ☐ ☐ ☒ Procedure Manual Section 5.9: Physical time of placement, to assess the need for mental health Restraints Pursuant to Title 15, 1357 and 1358 treatment. Continuous direct visual supervision shall be conducted to Monterey County Juvenile Hall: Policy and ensure that the restraints are properly employed, and to Procedure Manual Section 5.9: Physical ensure the safety and well-being of the youth. Observations ☐ ☐ ☒ Restraints Pursuant to Title 15, 1357 and 1358 of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Monterey County Juvenile Hall: Policy and procedures shall address: Procedure Manual Section 5.9: Physical Restraints Pursuant to Title 15, 1357 and 1358 (a) documentation of the circumstances leading to an Monterey County Juvenile Hall: Policy and application of restraints. ☐ ☐ ☒ Procedure Manual Section 5.9: Physical Restraints Pursuant to Title 15, 1357 and 1358 (b) known medical conditions that would contraindicate Monterey County Juvenile Hall: Policy and certain restraint devices and/or techniques. ☐ ☐ ☒ Procedure Manual Section 5.9: Physical Restraints Pursuant to Title 15, 1357 and 1358 (c) acceptable restraint devices. Monterey County Juvenile Hall: Policy and ☐ ☐ ☒ Procedure Manual Section 5.9: Physical Restraints Pursuant to Title 15, 1357 and 1358 7346 Monterey Juvenile Hall JH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) signs or symptoms which should result in immediate Monterey County Juvenile Hall: Policy and medical/mental health referral. ☐ ☐ ☒ Procedure Manual Section 5.9: Physical Restraints Pursuant to Title 15, 1357 and 1358 (e) availability of cardiopulmonary resuscitation Monterey County Juvenile Hall: Policy and equipment. ☐ ☐ ☒ Procedure Manual Section 5.9: Physical Restraints Pursuant to Title 15, 1357 and 1358 (f) protective housing of restrained youth. While in Monterey County Juvenile Hall: Policy and restraint devices, all youth shall be housed alone or in ☐ ☐ ☒ Procedure Manual Section 5.9: Physical Restraints Pursuant to Title 15, 1357 and a specified housing area for restrained youth which 1358 makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Monterey County Juvenile Hall: Policy and ☐ ☐ ☒ Procedure Manual Section 5.9: Physical Restraints Pursuant to Title 15, 1357 and 1358 (h) exercising of extremities. Monterey County Juvenile Hall: Policy and ☐ ☐ ☒ Procedure Manual Section 5.9: Physical Restraints Pursuant to Title 15, 1357 and 1358 1358.5 USE OF RESTRAINT DEVICES FOR Monterey County Juvenile Hall: Policy and Procedure Manual Section 5.10 Use of MOVEMENT AND TRANSPORTATION WITHIN Restraint Devices for Movement and THE FACILITY. Transportation within the Facility Pursuant to Title 15, 1358.5 ☒ ☐ ☐ The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (E) identification of acceptable restraint devices, staff Section 5.10 Use of Restraint Devices for approved to utilize restraint devices and the required Movement and Transportation within the training. ☒ ☐ ☐ Facility Pursuant to Title 15, 1358.5 (F) the circumstances leading to the application of Section 5.10 Use of Restraint Devices for restraints must be documented. Movement and Transportation within the ☒ ☐ ☐ Facility Pursuant to Title 15, 1358.5 7346 Monterey Juvenile Hall JH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (G) an individual assessment of the need to apply Section 5.10 Use of Restraint Devices for restraints for movement or transportation that Movement and Transportation within the includes consideration of less restrictive alternatives, Facility Pursuant to Title 15, 1358.5 consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a Incident reports were well written, process for documentation and supervisor review and organized, and timely. Documentation approval. reviewed at beginning of inspection noted why restraint devices were used and the necessity to utilize handcuffs for the transport but did not consistently note a less restrictive means of transport due to safety and security of the facility or a consistent documentation of the assessment made of ☒ ☐ ☐ medical, mental health, or trauma informed approaches. In our interviews with the staff, it was stated by both, that these issues are always considered in the determination of movement. We provided technical assistance in this area to improve documentation. Upon our return due to schedule conflicts, we noted that this area was addressed, and the documentation had improved. This will be an area that we will review at a future visit to ensure continued compliance. (H) consideration of safety and security of the facility, Section 5.10 Use of Restraint Devices for with a clearly defined expectation that restraint Movement and Transportation within the devices shall not be used for the purposes of ☒ ☐ ☐ Facility Pursuant to Title 15, 1358.5 discipline or retaliation. (I) the use of restraints on pregnant youth is limited in Section 5.10 Use of Restraint Devices for accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Movement and Transportation within the Welfare and Institutions Code Section 222. Facility Pursuant to Title 15, 1358.5 1359 SAFETY ROOM PROCEDURES The facility has no safety room. The remainder of this section is marked as NA. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The ☐ ☐ ☒ room shall be used to hold only those youth who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: 7346 Monterey Juvenile Hall JH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) include provisions for administration of NA ☐ ☐ ☒ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or NA ☐ ☐ ☒ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision NA and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ NA facility manager, or designee, every four hours; (5) provide for immediate medical assessment, NA ☐ ☐ ☒ where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for NA placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ NA accomplished in accordance with the following: (1) safety room shall not be used before other less NA restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of NA ☐ ☐ ☒ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it NA ☐ ☐ ☒ compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety NA room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: a) return the youth to general population. ☐ ☐ ☒ NA b) consult with mental health or medical staff, ☐ ☐ ☒ NA c) develop an individualized plan that includes the goals NA ☐ ☐ ☒ and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended NA beyond four hours, staff shall develop an ☐ ☐ ☒ individualized plan that includes the requirements of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7346 Monterey Juvenile Hall JH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1360 SEARCHES Monterey County Juvenile Hall: Policy and Procedure Manual: Section 5.11 Searches The facility administrator shall develop and implement Pursuant to Title 15, §1360 written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures No documentation provided for unit shall provide that: searches or strip searches. Per facility managers and staff, the units are searched as needed. ☒ ☐ ☐ Facility staff do not strip search youth. Strip searches are only authorized if reasonable suspicion exists and approval is obtained. No strip searches have been conducted this cycle. Technical Assistance provided to implement a log for next cycle to document all facility, room, and any other search that is conducted. (a) Searches shall be conducted to ensure the safety and Monterey County Juvenile Hall: Policy and security of the facility, public, visitors, youth, and ☒ ☐ ☐ Procedure Manual: Section 5.11 Searches staff. Pursuant to Title 15, §1360 (b) Searches shall be conducted in a manner that Monterey County Juvenile Hall: Policy and preserves the privacy and dignity of the person being ☒ ☐ ☐ Procedure Manual: Section 5.11 Searches searched and shall not be conducted for harassment Pursuant to Title 15, §1360 or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Monterey County Juvenile Hall: Policy and searches shall comply with Penal Code Section 4030. ☒ ☐ ☐ Procedure Manual: Section 5.11 Searches Pursuant to Title 15, §1360 (d) Physical body cavity searches shall only be Monterey County Juvenile Hall: Policy and conducted by a medical professional. ☒ ☐ ☐ Procedure Manual: Section 5.11 Searches Pursuant to Title 15, §1360 (e) Any youth held after a detention hearing shall only be Monterey County Juvenile Hall: Policy and strip searched with prior approval of a supervisor Procedure Manual: Section 5.11 Searches when there is reasonable suspicion based on specific ☒ ☐ ☐ Pursuant to Title 15, §1360 and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Monterey County Juvenile Hall: Policy and comply with Section 1352.5. ☒ ☐ ☐ Procedure Manual: Section 5.11 Searches Pursuant to Title 15, §1360 (g) Cross-gender pat-down searches and strip searches Monterey County Juvenile Hall: Policy and are prohibited except in exigent circumstances or ☒ ☐ ☐ Procedure Manual: Section 5.11 Searches when conducted by a medical professional. Such Pursuant to Title 15, §1360 searches must be justified and documented in writing. 7346 Monterey Juvenile Hall JH PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE Monterey County Juvenile Hall: Policy and Procedure Manual: Section 5.12 Grievance The facility administrator shall develop and implement Procedure Pursuant to Title 15, §1361 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any 39 grievances in 2020 and 23 in 2021. 4 condition of confinement, including but not limited to months of Grievances were reviewed from health care services, classification decisions, program ☒ ☐ ☐ 2021. (11 grievances total) participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or Youth interviewed said grievances are available to youth and all felt like the violations of the nondiscrimination policy. There shall be process worked. When asked if they had a no time limit on filing grievances. Policies and procedures problem, and if they felt like kids needed to shall include provisions whereby the facility manager file grievances for resolution, they said no, ensures: they just needed to ask. i. a grievance form and instructions for registering a Monterey County Juvenile Hall: Policy and grievance, which includes provisions for the youth to ☒ ☐ ☐ Procedure Manual: Section 5.12 Grievance have free access to the form; Procedure Pursuant to Title 15, §1361 i. the youth shall have the option to confidentially file Monterey County Juvenile Hall: Policy and the grievance or to deliver the form to any youth Procedure Manual: Section 5.12 Grievance ☒ ☐ ☐ supervision staff working in the facility; Procedure Pursuant to Title 15, §1361 i. resolution of the grievance at the lowest appropriate Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ staff level; Procedure Manual: Section 5.12 Grievance Procedure Pursuant to Title 15, §1361 v. provision for a prompt review and initial response to Monterey County Juvenile Hall: Policy and grievances within three (3) business days, grievances Procedure Manual: Section 5.12 Grievance that relate to health and safety issues must be Procedure Pursuant to Title 15, §1361 addressed immediately; ☒ ☐ ☐ There were some instances of late response of a day or two, however, this has been addressed and corrected by facility managers who are closely monitoring this correction. (a) The youth may elect to be present to explain his/her Monterey County Juvenile Hall: Policy and version of the grievance to a person not directly ☒ ☐ ☐ Procedure Manual: Section 5.12 Grievance involved in the circumstances which led to the Procedure Pursuant to Title 15, §1361 grievance. (b) Provision for a staff representative approved by the Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ facility administrator to assist the youth. Procedure Manual: Section 5.12 Grievance Procedure Pursuant to Title 15, §1361 v. provision for a written response to the grievance Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ which includes the reasons for the decisions; Procedure Manual: Section 5.12 Grievance Procedure Pursuant to Title 15, §1361 vi. a system which provides that any appeal of a Monterey County Juvenile Hall: Policy and grievance shall be heard by a person not directly ☒ ☐ ☐ Procedure Manual: Section 5.12 Grievance involved in the circumstances which led to the Procedure Pursuant to Title 15, §1361 grievance; 7346 Monterey Juvenile Hall JH PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS i. resolution of the grievance must occur within ten (10) Monterey County Juvenile Hall: Policy and business days unless circumstances dictate a longer Procedure Manual: Section 5.12 Grievance time frame. The youth shall be notified of any delay; Procedure Pursuant to Title 15, §1361 and, ☒ ☐ ☐ All grievances were resolved at the supervisor level and reviewed by both the Assistant Director and the Director. i. the policy shall provide multiple internal and external Monterey County Juvenile Hall: Policy and methods to report sexual abuse and sexual Procedure Manual: Section 5.12 Grievance harassment. Procedure Pursuant to Title 15, §1361 ☒ ☐ ☐ Youth may report to any probation or partner staff, their parent, or file a grievance confidentially. Whether or not associated with a grievance, concerns of Monterey County Juvenile Hall: Policy and parents, guardians, staff or other parties shall be addressed Procedure Manual: Section 5.12 Grievance ☒ ☐ ☐ and documented in accordance with written policies and Procedure Pursuant to Title 15, §1361 procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Monterey County Juvenile Hall: Policy and Procedure Manual: 5.13 Reporting of A written report of all incidents which result in physical Incidents Pursuant to Title 15, §1362 harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ Reviewed 11 random incidents including maintained. Such written record shall be prepared by the medical, suicide watch, informational staff and submitted to the facility manager by the end of the reports, school refusals, and safety and shift unless additional time is necessary and authorized by security issues. All reports were well written the facility manager or designee. and completed/processed in a timely manner. 1363 USE OF REASONABLE FORCE TO Monterey County Juvenile Hall: Policy and COLLECT DNA SPECIMENS, SAMPLES, Procedure Manual: 5.14 Use of Reasonable IMPRESSIONS Force to Collect DNA Specimen Pursuant to Title 15, §1363 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel DNA is collected by facility staff. ☒ ☐ ☐ including peace officers, may employ reasonable force to collect blood specimens, saliva samples, and The facility has collected samples over the thumb or palm print impressions from individuals course of the cycle but have not had to use who are required to provide such samples, specimens force. or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Monterey County Juvenile Hall: Policy and reasonable force” shall be defined as the force Procedure Manual: 5.14 Use of Reasonable that an objective, trained and competent ☒ ☐ ☐ Force to Collect DNA Specimen Pursuant to Title 15, §1363 correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. 7346 Monterey Juvenile Hall JH PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The use of reasonable force shall be preceded by Monterey County Juvenile Hall: Policy and efforts to secure voluntary compliance. Efforts to Procedure Manual: 5.14 Use of Reasonable secure voluntary compliance shall be documented ☒ ☐ ☐ Force to Collect DNA Specimen Pursuant to Title 15, §1363 and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Monterey County Juvenile Hall: Policy and authorization of the supervising officer on duty. The Procedure Manual: 5.14 Use of Reasonable authorization shall include information that reflects ☒ ☐ ☐ Force to Collect DNA Specimen Pursuant to Title 15, §1363 the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Monterey County Juvenile Hall: Policy and extraction, the extraction shall be videotaped. Procedure Manual: 5.14(D)Use of Video shall be directed at the cell extraction Reasonable Force to Collect DNA Specimen Pursuant to Title 15, §1370 event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Monterey County Juvenile Hall: Policy and Procedure Manual: 6.1(a) Education (a) School Programs Program Pursuant to Title 15, §1370 The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology ☒ ☐ ☐ practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7346 Monterey Juvenile Hall JH PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Monterey County Juvenile Hall: Policy and Procedure Manual: 6.1(b) Education The facility school program shall comply with the State Program Pursuant to Title 15, §1370 Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Monterey County Juvenile Hall: Policy and program shall be free from discriminatory action. Staff Procedure Manual: 6.1(c) Education shall refer to transgender, intersex and gender- ☒ ☐ ☐ Program Pursuant to Title 15, §1370 nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Monterey County Juvenile Hall: Policy and Education Code and include, but not be limited to, Procedure Manual: 6.1(c)1 Education courses required for high school graduation. ☒ ☐ ☐ Program Pursuant to Title 15, §1370 (2) Information and preparation for the High School Monterey County Juvenile Hall: Policy and Equivalency Test as approved by the California Procedure Manual: 6.1(c)2 Education Department of Education shall be made available ☒ ☐ ☐ Program Pursuant to Title 15, §1370 to eligible youth. (3) Youth shall be informed of post-secondary Monterey County Juvenile Hall: Policy and education and vocational opportunities. Procedure Manual: 6.1(c)3 Education ☒ ☐ ☐ Program Pursuant to Title 15, §1370 (4) Administration of the High School Equivalency Monterey County Juvenile Hall: Policy and Tests as approved by the California Department of Procedure Manual: 6.1(c)4 Education ☒ ☐ ☐ Education, shall be made available when possible. Program Pursuant to Title 15, §1370 (5) Supplemental instruction shall be afforded to youth Monterey County Juvenile Hall: Policy and who do not demonstrate sufficient progress Procedure Manual: 6.1(c)5 Education towards grade level standards. ☒ ☐ ☐ Program Pursuant to Title 15, §1370 7346 Monterey Juvenile Hall JH PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with Monterey County Juvenile Hall: Policy and State Education Code Requirements for juvenile Procedure Manual: 6.1(c)6 Education court schools. The facility administrator, in Program Pursuant to Title 15, §1370 conjunction with education staff, must ensure that ☒ ☐ ☐ operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless Monterey County Juvenile Hall: Policy and of classification, housing, security status, Procedure Manual: 6.1(c)7 Education disciplinary or separation status, including room Program Pursuant to Title 15, §1370 confinement, except when providing education ☒ ☐ ☐ poses an immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Monterey County Juvenile Hall: Policy and Procedure Manual: 6.1(d) Education (1) Positive behavior management will be Program Pursuant to Title 15, §1370 implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Monterey County Juvenile Hall: Policy and decisions made by probation staff that may affect Procedure Manual: 6.1(d) Education ☒ ☐ ☐ the educational programming of students. Program Pursuant to Title 15, §1370 (3) Except as otherwise provided by the State Monterey County Juvenile Hall: Policy and Education Code, expulsion/suspension from Procedure Manual: 6.1(d) Education school shall be imposed only when other means of Program Pursuant to Title 15, §1370 correction fails to bring about proper conduct. School staff shall follow the appropriate due ☒ ☐ ☐ process safeguards as set forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Monterey County Juvenile Hall: Policy and education staff will develop policies and Procedure Manual: 6.1(d) Education procedures that address the rights of any student ☒ ☐ ☐ Program Pursuant to Title 15, §1370 who has continuing difficulty completing a school day. 7346 Monterey Juvenile Hall JH PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations Monterey County Juvenile Hall: Policy and Procedure Manual: 6.1(F) Education (1) State and federal laws and regulations shall be Program Pursuant to Title 15, §1370 observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Monterey County Juvenile Hall: Policy and afforded an educational program that addresses Procedure Manual: 6.1(F)2 Education ☒ ☐ ☐ their language needs pursuant to all applicable Program Pursuant to Title 15, §1370 state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Monterey County Juvenile Hall: Policy and Procedure Manual: 6.1(G)1 Education ☒ ☐ ☐ (1) Youth shall be interviewed after admittance and a Program Pursuant to Title 15, §1370 record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual: 6.1(G)1 Education Program Pursuant to Title 15, §1370 (B) Home Language Survey and the results of the Monterey County Juvenile Hall: Policy and State Test used for English language ☒ ☐ ☐ Procedure Manual: 6.1(G)1 Education proficiency; Program Pursuant to Title 15, §1370 (C) Needs and services of special populations as Monterey County Juvenile Hall: Policy and defined by the State Education Code, ☒ ☐ ☐ Procedure Manual: 6.1(G)1 Education including but not limited to, students with Program Pursuant to Title 15, §1370 special needs. (D) Discipline problems. Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual: 6.1(G)1 Education Program Pursuant to Title 15, §1370 (2) Youth will be immediately enrolled in school. Monterey County Juvenile Hall: Policy and Educational staff shall conduct an assessment to Procedure Manual: 6.1(G)2 Education determine the youth's general academic ☒ ☐ ☐ Program Pursuant to Title 15, §1370 functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Monterey County Juvenile Hall: Policy and education plan shall be developed for each youth Procedure Manual: 6.1(G)2 Education within five school days. ☒ ☐ ☐ Program Pursuant to Title 15, §1370 7346 Monterey Juvenile Hall JH PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with Monterey County Juvenile Hall: Policy and the State Education Code and request the youth's Procedure Manual: 6.1(G)2 Education records from his/her prior school(s), including, but Program Pursuant to Title 15, §1370 not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language ☒ ☐ ☐ assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Monterey County Juvenile Hall: Policy and Procedure Manual: 6.1(G)2 Education (1) The complete facility educational record of the ☒ ☐ ☐ Program Pursuant to Title 15, §1370 youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall Monterey County Juvenile Hall: Policy and provide appropriate credit (full or partial) for Procedure Manual: 6.1(G)3 Education course work completed while in juvenile court ☒ ☐ ☐ Program Pursuant to Title 15, §1370 school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Monterey County Juvenile Hall: Policy and Procedure Manual: 6.1(G)4 Education (1) The Superintendent of Schools and the Chief Program Pursuant to Title 15, §1370 Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Monterey County Juvenile Hall: Policy and Procedure Manual: 6.1(G)5 Education (1) The school and facility administrator should, Program Pursuant to Title 15, §1370 whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7346 Monterey Juvenile Hall JH PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Monterey County Juvenile Hall: Policy and Procedure Manual: 6.2 Programs, EXERCISE. Recreation and Exercise Pursuant to Title 15, §1371 The facility administrator shall develop and implement written policies and procedures for programs, recreation, Recreation logs provided for review. and exercise for all youth. The intent is to minimize the Documentation not clear about what the amount of time youth are in their rooms or their bed area. actual program, exercise, and recreational ☒ ☐ ☐ activity is provided to youth to meet the intent of the regulation. While the hour is being met, it is not clear what exactly is being done on a consistent basis. Technical assistance provided and facility to immediately update their logs to add this information and resubmit for review. This was completed as requested while onsite and found to be compliant. Juvenile facilities shall provide the opportunity for Monterey County Juvenile Hall: Policy and programs, recreation, and exercise a minimum of three Procedure Manual: 6.2 Programs, hours a day during the week and five hours a day each ☒ ☐ ☐ Recreation and Exercise Pursuant to Title 15, §1371 Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Monterey County Juvenile Hall: Policy and exercise may be suspended only upon a written finding by ☒ ☐ ☐ Procedure Manual: 6.2 Programs, the administrator/manager or designee that a youth Recreation and Exercise Pursuant to Title 15, §1371 represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be Monterey County Juvenile Hall: Policy and posted in the living units. ☒ ☐ ☐ Procedure Manual: 6.2 Programs, Recreation and Exercise Pursuant to Title 15, §1371 There will be a written annual review of the programs, Monterey County Juvenile Hall: Policy and recreation, and exercise by the responsible agency to Procedure Manual: 6.2 Programs, ensure content offered is current, consistent, and relevant Recreation and Exercise Pursuant to Title 15, §1371 to the population. Senior Juvenile Institutional Officer Maria Valdez provided a detailed overview of the ☒ ☐ ☐ facility’s recreation, exercise and programming opportunities including the Probation review and the outside provider review. The facility emphasizes opportunities that encourage self- improvement, rehabilitation, and successful integration upon release from detention. 7346 Monterey Juvenile Hall JH PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the Monterey County Juvenile Hall: Policy and opportunity for at least one hour of daily programming Procedure Manual: 6.2 Programs, to include, but not be limited to, trauma focused, Recreation and Exercise Pursuant to Title 15, §1371 cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities See above designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; ☒ ☐ ☐ (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Monterey County Juvenile Hall: Policy and opportunity for at least one hour of daily access to Procedure Manual: 6.2 Programs, unscheduled activities such as leisure reading, letter ☒ ☐ ☐ Recreation and Exercise Pursuant to Title 15, §1371 writing, and entertainment. Activities shall be supervised and include orientation and may include See above coaching of youth. (c) Exercise. All youth shall be provided with the Monterey County Juvenile Hall: Policy and opportunity for at least one hour of large muscle Procedure Manual: 6.2 Programs, activity each day. ☒ ☐ ☐ Recreation and Exercise Pursuant to Title 15, §1371 See above 7346 Monterey Juvenile Hall JH PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The administrator/manager may suspend, for a period not Monterey County Juvenile Hall: Policy and to exceed 24 hours, access to recreation and programs. The Procedure Manual: 6.2 Programs, administrator/manager shall document the reasons why ☒ ☐ ☐ Recreation and Exercise Pursuant to Title 15, §1371 suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Monterey County Juvenile Hall: Policy and Procedure Manual: 6.3Religious Services The facility administrator shall provide access to religious Pursuant to Title 15, §1372 services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be When not in times of high COVID allowed to participate in an activity outside of their room exposure, in person church services are held if he/she elects not to participate in religious programs. on the weekends. Individual clergy can be placed on the visitation list and youth can Religious programs shall provide for: be approved for visits as requested. During COVID, religious services are held ☒ ☐ ☐ virtually. Both Catholic and Non- denominational personnel provide services from the visitation center that is streamed live into the housing units. Documentation of service attendance was provided for our review. A religious diet may be requested and approved at any time. Both staff and youth stated youth have the option to attend church virtually due to COVID 19. (a) opportunity for religious services and practices; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual: 6.3Religious Services Pursuant to Title 15, §1372 (b) availability of clergy; and, Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual: 6.3Religious Services Pursuant to Title 15, §1372 (c) availability of religious diets. Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual: 6.3Religious Services Pursuant to Title 15, §1372 1373 WORK PROGRAM Monterey County Juvenile Hall: Policy and Procedure Manual: 6.4 Work Program The facility administrator shall develop policies and Pursuant to Title 15, §1373 procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall be Work programs offered in the facility are meaningful, constructive and related to vocational training ☒ ☐ ☐ minimal due to COVID. Youth may be or increasing a youth's sense of responsibility. Work selected to assist in cleaning or maintaining programs shall not be imposed as a disciplinary measure the facility. Youth are selected by letting staff know they are interested in helping. 7346 Monterey Juvenile Hall JH PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING Monterey County Juvenile Hall: Policy and Procedure Manual: 6.5 Visiting Pursuant to The facility administrator shall develop and implement Title 15, §1374 written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to Documentation reviewed for November receive visits by parents, guardians or persons standing in 2021 and December 2021. All youth are loco parentis, and children of youth. Other family currently provided with visitation by Zoom members, such as grandparents and siblings, and as requested due to COVID in unit on supportive adults, may be allowed to visit with the approval Saturday and Sunday’s. Youth are allowed ☒ ☐ ☐ visitation with their parents, grandparents, of the facility administrator or designee, and in conjunction siblings, supportive adults, and children if with the youth’s case plan or in the best interest of the they have them. Additionally, all youth are youth. provided with daily free phone calls home to ensure communication with family during COVID. In person visits consist of the same persons and allows for special visits upon request and with the appropriate approvals. All visits shall occur at reasonable times, subject only to Monterey County Juvenile Hall: Policy and the limitations necessary to maintain order and security. Procedure Manual: 6.5 Visiting Pursuant to Visitation shall not be denied solely based on the visitor’s Title 15, §1374 criminal history. The staff shall determine in each case, ☒ ☐ ☐ whether the visitor’s criminal history represents a risk to No youth have been denied visitation this the safety of youth or staff in the facility. Any denial of cycle. visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours Monterey County Juvenile Hall: Policy and per week. Visits may be supervised, but conversations shall Procedure Manual: 6.5 Visiting Pursuant to ☒ ☐ ☐ not be monitored unless there is a security or safety need. Title 15, §1374 Provisions for special visits, in addition to the two-hour Monterey County Juvenile Hall: Policy and minimum and/or outside of the regular visiting hours, shall Procedure Manual: 6.5 Visiting Pursuant to be accommodated as necessary and within the discretion of Title 15, §1374 the facility administrator or designee. Family therapy and ☒ ☐ ☐ professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. Procedure Manual: 6.5 Visiting Pursuant to Title 15, §1374 7346 Monterey Juvenile Hall JH PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1375 CORRESPONDENCE Monterey County Juvenile Hall: Policy and Procedure Manual: 6.6 Correspondence The facility administrator shall develop and implement Pursuant to Title 15, §1375 written policies and procedures for correspondence which provide that: ☒ ☐ ☐ Youth and staff interviewed both stated that letter writing is available each day during recreation times. Youth just need to ask for supplies. (a) there is no limitation on the volume of mail that youth Monterey County Juvenile Hall: Policy and may send or receive; ☒ ☐ ☐ Procedure Manual: 6.6 Correspondence Pursuant to Title 15, §1375 (b) youth may send two letters per week postage free; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual: 6.6 Correspondence Pursuant to Title 15, §1375 (c) youth may correspond confidentially with state and Monterey County Juvenile Hall: Policy and federal courts, any member of the State Bar or holder Procedure Manual: 6.6 Correspondence of public office, and the Board; however, authorized Pursuant to Title 15, §1375 ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Monterey County Juvenile Hall: Policy and in (c), may be read by staff only when there is Procedure Manual: 6.6 Correspondence ☒ ☐ ☐ reasonable cause to believe facility safety and security, Pursuant to Title 15, §1375 public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Monterey County Juvenile Hall: Policy and Procedure Manual: 6.7 Telephone Access The administrator of each juvenile facility shall develop and 6.8 Procedure for Unit Pay Phones and implement written policies and procedures to provide Pursuant to Title 15, §1376 youth with access to telephone communications. ☒ ☐ ☐ Youth interviewed stated they were provided with ample access to use the pay phones. While onsite and in the units, we saw youth on the phone. 1377 ACCESS TO LEGAL SERVICES Monterey County Juvenile Hall: Policy and Procedure Manual: 6.9 Access to Legal The facility administrator shall develop written procedures Services and 6.10 Legal Access upon Admission Pursuant to Title 15, §1377 to ensure the right of youth to have access to the courts and ☒ ☐ ☐ legal services. Such access shall include: There are several locations throughout the facility that are private for attorney visits. Youth can also see their attorneys via Zoom. (a) access, upon request by the youth, to licensed Monterey County Juvenile Hall: Policy and attorneys and their authorized representatives; Procedure Manual: 6.9 Access to Legal ☒ ☐ ☐ Services and 6.10 Legal Access upon Admission Pursuant to Title 15, §1377 7346 Monterey Juvenile Hall JH PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) provision for confidential consultation with Monterey County Juvenile Hall: Policy and attorneys; and, Procedure Manual: 6.9 Access to Legal Services and 6.10 Legal Access upon Admission Pursuant to Title 15, §1377 ☒ ☐ ☐ Youth may visit with their attorneys confidentially. The facility has confidential space for meeting with youth. (c) unlimited postage free, legal correspondence and Monterey County Juvenile Hall: Policy and cost-free telephone access as appropriate. Procedure Manual: 6.9 Access to Legal Services and 6.10 Legal Access upon ☒ ☐ ☐ Admission Pursuant to Title 15, §1377 Youth may contact their attorneys confidentially as well as other court officials. 1390 DISCIPLINE Monterey County Juvenile Hall: Policy and Procedure Manual: 7.1 Discipline Pursuant The facility administrator shall develop and implement to Title 15, §1377 written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use Facility utilizes Positive Behavior of positive behavior interventions and supports. Discipline ☒ ☐ ☐ Interventions and Supports (PBIS) and an shall be imposed at the least restrictive level which approved behavior management program in promotes the desired behavior and shall not include the JH Facility. Youth are counseled along corporal punishment, group punishment, physical or with every disciplinary action. psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual: 7.1 Discipline Pursuant to Title 15, §1377 (b) daily shower, access to drinking fountain, toilet and Monterey County Juvenile Hall: Policy and personal hygiene items, and clean clothing; ☒ ☐ ☐ Procedure Manual: 7.1 Discipline Pursuant to Title 15, §1377 (c) full nutrition; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual: 7.1 Discipline Pursuant to Title 15, §1377 (d) contact with parent or attorney; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual: 7.1 Discipline Pursuant to Title 15, §1377 (e) exercise; Monterey County Juvenile Hall: Policy and Procedure Manual: 7.1 Discipline Pursuant ☒ ☐ ☐ to Title 15, §1377 (f) medical services and counseling; Monterey County Juvenile Hall: Policy and Procedure Manual: 7.1 Discipline Pursuant ☒ ☐ ☐ to Title 15, §1377 (g) religious services; Monterey County Juvenile Hall: Policy and Procedure Manual: 7.1 Discipline Pursuant ☒ ☐ ☐ to Title 15, §1377 7346 Monterey Juvenile Hall JH PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) clean and sanitary living conditions; Monterey County Juvenile Hall: Policy and Procedure Manual: 7.1 Discipline Pursuant ☒ ☐ ☐ to Title 15, §1377 (i) the right to send and receive mail; Monterey County Juvenile Hall: Policy and Procedure Manual: 7.1 Discipline Pursuant ☒ ☐ ☐ to Title 15, §1377 (j) education; and, Monterey County Juvenile Hall: Policy and Procedure Manual: 7.1 Discipline Pursuant ☒ ☐ ☐ to Title 15, §1377 (k) rehabilitative programming. Monterey County Juvenile Hall: Policy and Procedure Manual: 7.1 Discipline Pursuant ☒ ☐ ☐ to Title 15, §1377 The facility administrator shall establish rules of conduct Monterey County Juvenile Hall: Policy and and disciplinary penalties to guide the conduct of youth. Procedure Manual: 7.1 Discipline Pursuant Such rules and penalties shall include both major violations to Title 15, §1377 and minor violations, be stated simply and affirmatively, ☒ ☐ ☐ and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Monterey County Juvenile Hall: Policy and Procedure Manual: 7.2 Discipline Process The facility administrator shall develop and implement Pursuant to Title 15, §1377 written policies and procedures for the administration of discipline which shall include, but not be limited to: Discipline due process documentation provided and reviewed. Discipline consists of separation from the group and the ☒ ☐ ☐ issuance of Brief Interventions Training Scenarios (BITS) which are writing assignments. Youth may also be placed on the Comeback program which is a part of the larger ABC Behavior management program. All youth have the opportunity for a hearing. All documentation reviewed was completed in compliance with regulation. i. designation of personnel authorized to impose Monterey County Juvenile Hall: Policy and discipline for violation of rules; ☒ ☐ ☐ Procedure Manual: 7.2 Discipline Process Pursuant to Title 15, §1377 ii. prohibiting discipline to be delegated to any youth; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual: 7.2 Discipline Process Pursuant to Title 15, §1377 iii. definition of major and minor rule violations and their Monterey County Juvenile Hall: Policy and consequences, and due process requirements; ☒ ☐ ☐ Procedure Manual: 7.2 Discipline Process Pursuant to Title 15, §1377 iv. trauma-informed approaches and positive behavior Monterey County Juvenile Hall: Policy and interventions; ☒ ☐ ☐ Procedure Manual: 7.2 Discipline Process Pursuant to Title 15, §1377 7346 Monterey Juvenile Hall JH PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS v. minor rule violations may be handled informally by Monterey County Juvenile Hall: Policy and counseling, advising the youth of expected conduct Procedure Manual: 7.2 Discipline Process imposing a minor consequence. Discipline shall be Pursuant to Title 15, §1377 ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, Any review is to take place within 2 hours of the youth being sanctioned. vi. major rule violations and the discipline process shall Monterey County Juvenile Hall: Policy and be documented and require the following: ☒ ☐ ☐ Procedure Manual: 7.2 Discipline Process Pursuant to Title 15, §1377 a. written notice of violation prior to a hearing; Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual: 7.2 Discipline Process Pursuant to Title 15, §1377 b. accommodations provided to youth with Monterey County Juvenile Hall: Policy and disabilities, limited literacy, and English ☒ ☐ ☐ Procedure Manual: 7.2 Discipline Process language learners; Pursuant to Title 15, §1377 c. hearing by a person who is not a party to the Monterey County Juvenile Hall: Policy and incident; Procedure Manual: 7.2 Discipline Process Pursuant to Title 15, §1377 ☒ ☐ ☐ Sanction time must be reviewed by the Duty Supervisor within 4 hours and the hearings are to take place within 8 hours of the youth being sanctioned. d. opportunity for the youth to be heard, present Monterey County Juvenile Hall: Policy and evidence and testimony; ☒ ☐ ☐ Procedure Manual: 7.2 Discipline Process Pursuant to Title 15, §1377 e. provision for youth to be assisted by staff in the Monterey County Juvenile Hall: Policy and hearing process; ☒ ☐ ☐ Procedure Manual: 7.2 Discipline Process Pursuant to Title 15, §1377 f. provision for administrative review. Monterey County Juvenile Hall: Policy and ☒ ☐ ☐ Procedure Manual: 7.2 Discipline Process Pursuant to Title 15, §1377 i. violations that result in a removal from camp or Monterey County Juvenile Hall: Policy and commitment program, but not a return to court, will Procedure Manual: 7.2 Discipline Process ☒ ☐ ☐ follow the due process provisions in subsection (e) Pursuant to Title 15, §1377 above. 1410 MANAGEMENT OF COMMUNICABLE IC 130- Reportable Communicable DISEASES. Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol The health administrator/responsible physician, in Reviewed Probation policy and Medical cooperation with the facility administrator and the local ☒ ☐ ☐ Policy to ensure Management of health officer, shall develop written policies and Communicable Disease policy is current procedures to address the identification, treatment, and addresses all required areas required by control and follow-up management of communicable Section 1410 and specifically addresses diseases. The policies and procedures shall address, but COVID 19. not be limited to: (a) Intake health screening procedures; IC 130- Reportable Communicable ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol 7346 Monterey Juvenile Hall JH PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Identification of relevant symptoms; IC 130- Reportable Communicable ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol (c) Referral for medical evaluation; IC 130- Reportable Communicable ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol (d) Treatment responsibilities during detention; IC 130- Reportable Communicable ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol (e) Coordination with public and private community- IC 130- Reportable Communicable based resources for follow-up treatment; ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol (f) Applicable reporting requirements; and, IC 130- Reportable Communicable ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol (g) Strategies for handling disease outbreaks. IC 130- Reportable Communicable ☒ ☐ ☐ Diseases, J253 COVID 19 Communicable Disease and J-254 Covid 19 Protocol The policies and procedures shall be updated as necessary IC 130- Reportable Communicable to reflect communicable disease priorities identified by Diseases, J253 COVID 19 Communicable ☒ ☐ ☐ the local health officer and currently recommended public Disease and J-254 Covid 19 Protocol health interventions. 1433 REQUESTS FOR HEALTH CARE SERVICES Monterey County Juvenile Hall: Policy and (EXCERPT) Procedure Manual: Section 8.21 Requests for Health Care Services Pursuant to Title 15, §1433 The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to ☒ ☐ ☐ All youth interviewed stated that if they establish a daily routine for youth to convey requests for need to be seen by the nurse, doctor, mental emergency and non-emergency medical, dental and health counselor, or dentist they complete a behavioral/mental health care services. request or ask staff. All report to have used these processes and have received follow up care in a timely manner. 1480 STANDARD FACILTY CLOTHING ISSUE Monterey County Juvenile Hall: Policy and Procedure Manual: Section 10.1 Standard The youth’s personal clothing, undergarments and Facility Clothing Issue Pursuant to Title 15, §1480 footwear may be substituted for the institutional clothing and footwear specified in this regulation. The facility has ☒ ☐ ☐ All youth interviewed were noted to be in the primary responsibility to provide clothing and clothes that fit, were clean, and in good footwear. Clothing provisions shall ensure that: shape. Youth were specifically asked about holes and wear and tear, and all said staff throw away anything that is ripped, torn, or stained. All youth looked nice. (1) Clothing is clean, reasonably fitted, durable, Section 10.1 Standard Facility Clothing easily laundered, in good repair, and free of holes ☒ ☐ ☐ Issue Pursuant to Title 15, §1480 and tears. (2) The standard issue of climatically suitable Section 10.1 Standard Facility Clothing clothing for youth shall consist of but not be ☒ ☐ ☐ Issue Pursuant to Title 15, §1480 limited to: 7346 Monterey Juvenile Hall JH PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Socks and serviceable footwear; Section 10.1 Standard Facility Clothing ☒ ☐ ☐ Issue Pursuant to Title 15, §1480 (b) Outer garments; Section 10.1 Standard Facility Clothing ☒ ☐ ☐ Issue Pursuant to Title 15, §1480 (c) New non-disposable underwear which shall remain Section 10.1 Standard Facility Clothing ☒ ☐ ☐ with the youth throughout their stay, and; Issue Pursuant to Title 15, §1480 (d) Undergarments, that are freshly laundered and free of Section 10.1 Standard Facility Clothing ☒ ☐ ☐ stains, including tee shirts and bras. Issue Pursuant to Title 15, §1480 (3) Clothing is laundered at the temperature required Section 10.1 Standard Facility Clothing by local ordinances for the commercial laundries Issue Pursuant to Title 15, §1480 and dried completely in a mechanical dryer or ☒ ☐ ☐ other laundry method approved by the local This issue is reviewed by the Department of health officer. Health. (4) Suitable clothing is issued to pregnant youth. Section 10.1 Standard Facility Clothing Issue Pursuant to Title 15, §1480 ☒ ☐ ☐ There were no pregnant girls to speak with. 1482 CLOTHING EXCHANGE Monterey County Juvenile Hall: Policy and Procedure Manual: Section 10.1 Standard The facility administrator shall develop and implement Facility Clothing Issue Pursuant to Title 15, §1480 written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless All youth interviewed stated that clothes are work, climatic conditions, or illness necessitates more washed at least twice a week and usually frequent exchange, outer garments, except for footwear, more often if asked. It was noted that in shall be exchanged at least once each week. Tee shirts, ☒ ☐ ☐ some of the units, the clothes were washed bras, and underwear shall be exchanged daily; youth shall more frequently than the others. Technical receive their own underwear back at exchange. assistance provided and noted that all unit’s laundry should be washed at the same frequency so that all youth have equal treatment. It is encouraged to wash laundry as often as possible especially given the current status of the pandemic. 1484 CONTROL OF VERMIN IN YOUTH’S Monterey County Juvenile Hall: Policy and PERSONAL CLOTHING Procedure Manual: Section 10.5 Control of Vermin in Youth’s Personal Clothing Pursuant to Title 15, §1484 There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ All youths’ clothes are washed upon entry. administrator to control the contamination and/or spread If a youth’s clothes are thought to be a of vermin and ecto-parasites in all youth’s personal hazard, they are either washed separately or clothing. Infested clothing shall be cleaned or stored in a stored separately in a separate container. closed container so as to eradicate or stop the spread of the vermin. 7346 Monterey Juvenile Hall JH PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS Monterey County Juvenile Hall: Policy and Procedure Manual: Section 10.6 Issue of There shall be written policies and site-specific Personal Care Items Pursuant to Title 15, §1485 procedures developed and implemented by the facility administrator for the availability of personal hygiene All youth interviewed stated they have items. Each female youth shall be provided with sanitary ☒ ☐ ☐ access to all items. Female youth napkins, panty liners and tampons as requested. Each interviewed confirmed they have a choice youth to be held over 24 hours shall be provided with the of feminine hygiene products. following personal care items; Facility staff interviewed confirmed youth have access to all items. (a) Toothbrush; Section 10.6 Issue of Personal Care Items ☒ ☐ ☐ Pursuant to Title 15, §1485 (b) Toothpaste; Section 10.6 Issue of Personal Care Items ☒ ☐ ☐ Pursuant to Title 15, §1485 (c) Soap; Section 10.6 Issue of Personal Care Items ☒ ☐ ☐ Pursuant to Title 15, §1485 (d) Comb; Section 10.6 Issue of Personal Care Items ☒ ☐ ☐ Pursuant to Title 15, §1485 (e) Shaving implements; Section 10.6 Issue of Personal Care Items ☒ ☐ ☐ Pursuant to Title 15, §1485 (f) Deodorant; Section 10.6 Issue of Personal Care Items ☒ ☐ ☐ Pursuant to Title 15, §1485 (g) Lotion; Section 10.6 Issue of Personal Care Items ☒ ☐ ☐ Pursuant to Title 15, §1485 (h) Shampoo; and, Section 10.6 Issue of Personal Care Items ☒ ☐ ☐ Pursuant to Title 15, §1485 (i) Post-shower conditioning hair products. Section 10.6 Issue of Personal Care Items ☒ ☐ ☐ Pursuant to Title 15, §1485 Youth shall not be required to share any personal care Section 10.6 Issue of Personal Care Items items listed in items (a) through (d). Liquid soap provided Pursuant to Title 15, §1485 through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving instruments capable of ☒ ☐ ☐ breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Monterey County Juvenile Hall: Policy and Procedure Manual: Section 10.7 Personal There shall be written policies and site specific Hygiene Pursuant to Title 15, §1486 procedures developed and implemented by the facility Youth interviewed stated they shower daily administrator for showering/bathing and brushing of and are provided opportunities to brush teeth. Youth shall be permitted to shower/bathe up on ☒ ☐ ☐ their teeth after each meal. Youth were assignment to a housing unit and on a daily basis asked if they shower from their rooms or thereafter and given an opportunity to brush their teeth the day room and they all said from the after each meal. dayroom. They are not placed in their room to wait for showers. Staff confirmed this information. 7346 Monterey Juvenile Hall JH PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1487 SHAVING Monterey County Juvenile Hall: Policy and Procedure Manual: Section 10.8 Shaving Youth shall have access to a razor daily, unless their Pursuant to Title 15, §1487 appearance must be maintained for reasons of Staff interviewed stated youth can shave identification in Court. All youth shall have equal ☒ ☐ ☐ daily upon asking. Youth confirmed this opportunity to shave face and body hair. The facility information to be true. administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Monterey County Juvenile Hall: Policy and Procedure Manual: Section 10.9 Hair Care Hair care services shall be available in all juvenile Services Pursuant to Title 15, §1488 facilities. Youth shall receive hair care services monthly. Male youth interviewed stated that haircuts Equipment shall be cleaned and disinfected after each were offered and provided often. Female haircut or procedure, by a method approved by the State youth however, said that they have not been Board of Barbering and Cosmetology. ☒ ☐ ☐ given the opportunity for haircuts and many have been told they have to wait 30 days per the facility rule book. This was due to their court status. Staff stated that staff cut the boys hair. A local cosmetology school now comes to cut the youth’s hair. We suggest keeping a log of haircuts. 1500 STANDARD BEDDING AND LINEN ISSUE Monterey County Juvenile Hall: Policy and Procedure Manual: Section 11.1 Standard Clean laundered, suitable bedding and linens, in good Bedding and Linen Issue Pursuant to Title repair, shall be provided for each youth entering a living 15, §1500, §1501, §1502 area who is expected to remain overnight, shall include, ☒ ☐ ☐ Both youth and staff interviewed noted that but not be limited to: youth are provided with the proper bedding and linen. All youth indicated they had more than 1 blanket and could ask for blankets as needed. • One mattress or mattress-pillow combination Monterey County Juvenile Hall: Policy and which meets the requirements of Section 1502 of Procedure Manual: Section 11.1 Standard ☒ ☐ ☐ these regulations; Bedding and Linen Issue Pursuant to Title 15, §1500, §1501, §1502 • One pillow and a pillow case unless provided for Monterey County Juvenile Hall: Policy and in (a) above; Procedure Manual: Section 11.1 Standard ☒ ☐ ☐ Bedding and Linen Issue Pursuant to Title 15, §1500, §1501, §1502 • One mattress cover and a sheet or two sheets; Monterey County Juvenile Hall: Policy and Procedure Manual: Section 11.1 Standard ☒ ☐ ☐ Bedding and Linen Issue Pursuant to Title 15, §1500, §1501, §1502 • One towel; and, Monterey County Juvenile Hall: Policy and Procedure Manual: Section 11.1 Standard ☒ ☐ ☐ Bedding and Linen Issue Pursuant to Title 15, §1500, §1501, §1502 7346 Monterey Juvenile Hall JH PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS • One blanket or more, up on request Monterey County Juvenile Hall: Policy and Procedure Manual: Section 11.1 Standard ☒ ☐ ☐ Bedding and Linen Issue Pursuant to Title 15, §1500, §1501, §1502 1501 BEDDING LINEN EXCHANGE Monterey County Juvenile Hall: Policy and Procedure Manual: Section 11.1 Standard The facility administrator shall develop and implement Bedding and Linen Issue Pursuant to Title site specific written policies and procedures for the 15, §1500, §1501, §1502 scheduled exchange of laundered bedding and linen ☒ ☐ ☐ Sheets are exchanged weekly. Blankets are issued to each youth housed. Washable items such as changed biweekly to monthly. sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. Youth interviewed stated their sheets are changed weekly. Two said monthly as they others had not yet been there a full month. The covering blanket shall be cleaned or laundered once Monterey County Juvenile Hall: Policy and a month. Procedure Manual: Section 11.1 Standard ☒ ☐ ☐ Bedding and Linen Issue Pursuant to Title 15, §1500, §1501, §1502 1510 FACILITY SANITATION, SAFETY AND Monterey County Juvenile Hall: Policy and MAINTENANCE Procedure Manual: 12.1 Facility Sanitation, Safety and Maintenance Pursuant to Title The facility administrator shall develop and implement 15, §1510, written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair Youth and staff reported the units are and safety throughout the facility. The plan shall provide cleaned, disinfected, and sanitized daily and for a regular schedule of housekeeping tasks, equipment, ☒ ☐ ☐ as needed. Youth stated they are provided including restraint devices, and physical plant with soap to wash their hands as needed. maintenance and inspections to identify and correct Technical assistance provided to document unsanitary or unsafe conditions or work practices in a weekly unit inspections, cleaning schedules, timely manner. The use of chemicals shall be done in disinfections, etc. going forward. accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7346 Monterey Juvenile Hall JH PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☒ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☐☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7346 Monterey Juvenile Hall JH PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009, 2014 BSCC Code:7354 FACILITY NAME: FACILITY TYPE: Monterey County Juvenile Hall Juvenile Hall 4/98: 2001: 2003: 2009: 2014 APPLICABLE REGULATIONS (Check All That XX Apply): FIELD REPRESENTATIVE: DATE: Lisa Southwell May 4, 2022 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors X pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X Provides staff access to hot and cold running water X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as specified in Each holding cell has seating for 5 per Title 24. X these regulations Facility noted they will place their own caps. 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking X fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required X Natural Light (1.3) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) There are no corridors in living units. Rooms are designed around the outside of the dayrooms. Corridors in living areas are at least eight feet wide. When X doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. 7354 Monterey Juvenile Hall JH PHY 20-22 - 1 - TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate with the number of minors housed. X 12: living unit shall not be divided in a way that hinders direct access, supervision or immediate intervention or other action if needed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required X Double Occupancy Sleeping Rooms (1.8) X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required X Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory size of X 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer 10 youth on each side. X than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 7354 Monterey Juvenile Hall JH PHY 20-22 - 2 - TITLE 24 SECTION YES NO N/A COMMENTS 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) JH dayrooms contain 35 square feet of floor area per X minor. 98: Dayrooms in camps and SPJHs contain 30 square feet of floor area per minor. X 09: Camps and SPJHs were removed). All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Physical Activity and Recreation Spaces (NA SPJH; This will be completed as part of phase 2. TBD 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a This will be completed as part of phase 2. TBD minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a This will be completed as part of phase 2. TBD minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space This will be completed as part of phase 2. TBD is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation This will be completed as part of phase 2. TBD space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension This will be completed as part of phase 2. TBD X less than 40 feet. Outdoor recreation area lighting allows for evening This will be completed as part of phase 2. TBD activities and provides security. X 7354 Monterey Juvenile Hall JH PHY 20-22 - 3 - TITLE 24 SECTION YES NO N/A COMMENTS Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. X Safety Room (1.13) There is no safety room in the facility. X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor X Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room X and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations X Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security-type X lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. X Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single X dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. 7354 Monterey Juvenile Hall JH PHY 20-22 - 4 - TITLE 24 SECTION YES NO N/A COMMENTS Dining Areas (NA SPJH; 1.16) Youth will be fed in the living units. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier. X Visiting Space (1.17) Youth will visit in the commons as per the Operational Plan. X Visiting space is provided. Institutional Storage (1.18) Currently, there is only enough institutional storage for 30 youth. The facility has temporary There is a minimum of 80 cubic feet of storage space per storage until Phase 2 is completed. X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) All youths belongings are securely stored. Each minor has a minimum of nine cubic feet of secure X storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There are janitor’s closets in each living unit, the dorm, and in administration. There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) Each room is equipped with an intercom. There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in X locked sleeping rooms and single occupancy rooms of secure camps. 09:JH and locked sleeping rooms and single occupancy rooms of secure camps were removed Emergency Power (1.23) Generator provides 3 days of load shed capacity power. There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire X and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). 7354 Monterey Juvenile Hall JH PHY 20-22 - 5 - TITLE 24 SECTION YES NO N/A COMMENTS Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. X Court Holding Room for Minors (1.26) There is no court holding X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a minimum clear X ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors X Programs and Activity Area (1.27) Not required for a JH however, the facility has space for programs and activities. Camp and ranch facilities shall include adequate space for X specific programs in addition to recreation and exercise area. Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in X living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on X living units at a ratio of at least one shower or bathtub to every six minors. 7354 Monterey Juvenile Hall JH PHY 20-22 - 6 - TITLE 24 SECTION YES NO N/A COMMENTS Shower areas provide for inmate privacy without mitigating staff's ability to supervise. X Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. X 12: pan bottom was deleted 12: Solid bottom was added Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. X 12: Bunk beds must be 33 inches vertically between the bottom 12: In secure facilities, bunks shall be securely anchored X and flushed against floor and/or wall. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. X Padding (2.7) There is no safety room in the juvenile hall Padding in safety rooms covers the floor, door and walls to X a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire X sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is X without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for X each person. Weapons Locker (2.9) There are 2 for the facility. Weapons lockers are located outside the security perimeter of the facility. (Personnel do not bring any weapon into the X security area.) 12: deleted perimeter and added area Lockers are equipped with individual compartments, each with their own locking device. X Assess for New Construction/Remodel or Repair: X 7354 Monterey Juvenile Hall JH PHY 20-22 - 7 - TITLE 24 SECTION YES NO N/A COMMENTS Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society X for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c) 6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) ** Educational Facilities Education Classroom 118 29’10 X 28’1 838 Sq. Feet. 20 Youth Max Education Classroom 119 29’11 X 26’8 796 Sq. Feet. 20 Youth Max Education Classroom 123 29’10 X 28’1 838 Sq. Feet. 20 Youth Max Education Classroom 124 29’10 X 28’1 838 Sq. Feet. 20 Youth Max Education Classroom Resource 8’ X 7’3 62 Sq. Feet. 1 Youth Max. Room (May not be used as class space only as resources space- no desk) Education Classroom Library 17’5 X 13’2 (May not be used as classroom space only as library space- no desk) Gymnasium Gym 88’ X 53’7 4715 Sq. Feet 7354 Monterey Juvenile Hall JH PHY 20-22 - 8 - JUVENILE DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7354 FACILITY: TYPE: RC: 80 Monterey County Juvenile Hall Juvenile Hall FIELD REPRESENTATIVE: DATE: Lisa Southwell May 4, 2022 ROOMS EACH ROOM COMMENTS Room Applicable # EACH CELL Total DIMENSIONS FIXTURES* Unit Type Standards Rooms # RC RC (L x W x H) T U W F S Designation Beds Room # Intake Holding 2007 4 0 (3) (12) 10’6 x 8’0 x 9’0 1 1 1 70 Sq. feet of floor space total with bench and plumbing chase factored in. Bench is 60 inches long. Each holding cell has 1 toilet combo unit. There are 2 showers and 1 ADA toilet that service the Intake area. B (1) Unit Housing 2007 Single Rooms 12 1 12 12’8 x 6’7 x 8’7 1 1 1 80 Square Feet /Combination Toilet -Wet 113,114,115, Rooms. 116,117,118, 123,124,125, 126,127,128, 4 4 showers (1 ADA) B (1) Unit Housing 2007 Double Rooms 2 2 4 12’2 x 10’7 x 8’7 122 Square Feet/ Combination Toilet -Wet (ADA) Rooms. 120,121 B (1) Unit Housing 2007 Double Rooms 2 2 4 12’2 x 9’9 x 8’7 111 Square Feet/ Combination Toilet -Wet 119,122 Rooms. NOTE: Dayroom: 1532 Square Feet (Per Plans- Virtual Review) B (2) Unit Housing 2007 Single Rooms 6 1 6 12’8 x 6’7 x 8’7 1 1 1 80 Square Feet /Combination Toilet -Wet 133,134,135, Rooms. 136,137,138 2 2 showers (1 ADA) B (2) Unit Housing 2007 Double Room 2 1 2 12’2 x 10’9 x 8’7 123 Square Feet/ Combination Toilet -Wet (ADA) Rooms. 140 B (2) Unit Housing 2007 Double Room 2 1 2 12’2 x 9’7 x 8’7 110 Square Feet/ Combination Toilet -Wet 139 Rooms. NOTE: Dayroom: 721 Square Feet (Per Plans- Virtual Review) 7354 Monterey Juvenile Hall JH LASE 20-22 - 1 - ROOMS EACH ROOM COMMENTS Room Applicable # EACH CELL Total DIMENSIONS FIXTURES* Unit Type Standards Rooms # RC RC (L x W x H) T U W F S Designation Beds Room # C (1) Unit Housing 2007 Single Rooms 12 1 12 12’8 x 6’7 x 8’7 1 1 1 80 Square Feet /Combination Toilet -Wet Rooms. 4 4 showers (1 ADA) C (1) Unit Housing 2007 Double Rooms 4 1 4 12’2 x 10’7 x 8’7 122 Square Feet/ Combination Toilet -Wet (ADA) Rooms. 120,121 C (1) Unit Housing 2007 Double Rooms 4 1 4 12’2 x 9’9 x 8’7 111 Square Feet/ Combination Toilet -Wet 119,122 Rooms. NOTE: Dayroom: 1532 Square Feet (Per Plans- Virtual Review) C (2) Unit Housing 2007 Single Rooms 6 1 6 12’8 x 6’7 x 8’7 1 1 1 80 Square Feet /Combination Toilet -Wet 133,134,135, Rooms. 136,137,138 2 2 showers (1 ADA) C (2) Unit Housing 2007 Double Room 2 1 2 12’2 x 10’9 x 8’7 123 Square Feet/ Combination Toilet -Wet (ADA) Rooms. 140 C (2) Unit Housing 2007 Double Room 2 1 2 12’2 x 9’7 x 8’7 110 Square Feet/ Combination Toilet -Wet 139 Rooms. NOTE: Dayroom: 721 Square Feet (Per Plans- Virtual Review) Dorm 1 Housing 2007 AREA 1 11 1 11 18’18 x 17’9 There are 10 beds in Area 1. Dorm living 18’18 x 17’17 areas space is calculated accordingly. 30’1 x 17’8 30’ 1 x 17’ 7 11 1764 total 2 1 3 2 4 1061 sleeping 704 activity There is a shared Multipurpose day space between the two-dorm area living spaces. EST 457 sq feet Dorm 2 Housing 2007 AREA 2 9 1 9 12’4 x 11’3 There are 10 Beds in Area 2. Dorm living 11’ x 11’9 area space is calculated accordingly. 5’3x 6’4 12’8 x 14 9’10x 10x8 586 sq. feet total 2 2 2 2 534 sleeping 470 activity 9 MONTEREY COUNTY OFFICE OF EDUCATION SPACE CAPACITY Education Classroom 2007 118 NA NA NA 29’10 X 28’1 N N N N N 838 Sq. Feet. 20 Youth Max A A A A A Education Classroom 2007 119 NA NA NA 29’11 X 26’8 N N N N N 796 Sq. Feet. 20 Youth Max A A A A A 7354 Monterey Juvenile Hall JH LASE 20-22 - 2 - ROOMS EACH ROOM COMMENTS Room Applicable # EACH CELL Total DIMENSIONS FIXTURES* Unit Type Standards Rooms # RC RC (L x W x H) T U W F S Designation Beds Room # Education Classroom 2007 123 NA NA NA 29’10 X 28’1 N N N N N 838 Sq. Feet. 20 Youth Max A A A A A Education Classroom 2007 124 NA NA NA 29’10 X 28’1 N N N N N 838 Sq. Feet. 20 Youth Max A A A A A Education Classroom 2007 Resource NA NA NA 8’ X 7’3 N N N N N 62 Sq. Feet. 1 Youth Max. Room A A A A A (May not be used as class space only as resources space- no desk) Education Classroom 2007 Library NA NA NA 17’5 X 13’2 N N N N N (May not be used as classroom space only A A A A A as library space- no desk) Gymnasium 2007 Gym NA NA NA 88’ X 53’7 N N N N N 4715 Sq. Feet A A A A A Visiting 1900 Sq. Feet Medical 180 Sq. Feet Exam Institutional 18’9 x 13'11 Note: TBD Storage Need Cubic Feet upon completion of P2. As of P1 completion only enough for 30 youth. (Phase 3 is pending approval). New Note: TBD Outdoor Need Sq Feet upon completion of P2 Space Currently Attached unit space does not apply. (Phase 3 is pending approval). 7354 Monterey Juvenile Hall JH LASE 20-22 - 3 -