Monterey County, Juvenile Hall & Camp (2016-2018 inspection cycle)

JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST BSCC Code:7346 FACILITY NAME: FACILITY TYPE: Monterey County: Wellington M. Smith Juvenile Hall Juvenile Hall PERSON(S) INTERVIEWED: Jose Ramirez; Probation Director, Julie Kenyon; Probation Services Manager, Roger McRae; Supervisor, Kelly Molton; Monterey County Children’s Behavioral Health, Monica Dacpano, Supervising Nurse, Natividad Medical Group, Chris Devers, Senior Director, Monterey County Office of Education, Alternative Education Programs, Various Staff and 4 Youth, ages15-18. FIELD REPRESENTATIVE: DATE: Lisa Southwell January 30, 2018 TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Monterey County Juvenile Hall Policy and BUILDING AND GROUNDS Procedure Section 1.7: Required Annual Inspections (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; The Monterey County Juvenile Hall was inspected by Louis Fiore, Building Inspector Supervisor, X Monterey County Resource Management Agency on 04/12/17. The facility was found suitable for housing youth. (B) Fire authority having jurisdiction, including a fire Monterey County Juvenile Hall Policy and clearance as required by Health and Safety Code Section Procedure Section 1.7: Required Annual 13146.1 (a) and (b); Inspections X Inspection completed by Sabrina Webb, Salinas Fire Department on 01/18/2018. Fire clearance was granted. (C) Local health officer, inspection in accordance with Monterey County Juvenile Hall Policy and Health and Safety Code Section 101045; Procedure Section 1.7: Required Annual Inspections Medical, Mental Health: Alegria Tuazon, RN completed the inspection on 03/09/2017. There were no corrective actions noted. Nutrition: Jocelyn Mendoza, RD, CLE completed the X inspection on 02/24/2017 at the Monterey County Youth Center. All food services are performed at that site. There were no corrective actions noted. Environmental: Ifeoma Okolie, R.E.H.S III, Completed the inspection on 2/24/2017. There were corrective actions required. Additional documentation provided that showed all corrections were completed. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 1 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS (D) County superintendent of schools on the adequacy of Monterey County Juvenile Hall Policy and educational services and facilities as required in Section Procedure Section 1.7: Required Annual 1370; Inspections Chandalee Wood; Senior Director, Monterey County Office of Education(COE), Alternative Education Programs, completed the facility Education Program Review and Evaluation on 02/24/2017. There were no corrective actions noted however, it was noted that improvement X was needed in Education Transition and Social Awareness Programming. There are MOU’s being drafted with local school districts for shared information to ensure a transfer of documents in a timelier manner. COE and Probation are in communication regarding a means in which to increase access for youth within the JH to more educational programming. (E) Juvenile court as required by Section 209 of the Welfare Monterey County Juvenile Hall Policy and and Institutions Code Procedure Section 1.7: Required Annual Inspections No formal report received however, Judge Roberts accompanied the Juvenile Justice Commission on March 3, 2017. Technical assistance provided noting that the X Juvenile Court is required by statute to inspect the JH and provide documentation of the inspection to the BSCC. Facility administration communicated this with the court to ensure compliance. Judge Stephanie Hulsey completed an inspection of the JH on September 20,2018 and found it to be suitable for the detention of youth. (F) Juvenile Justice Commission as required by Section Monterey County Juvenile Hall Policy and 229 of the Welfare and Institutions Code or Probation Procedure Section 1.7: Required Annual Commission as required by Section 240 of the Welfare and Inspections Institutions Code. Commissioners Vincent, Hastey and Judge Tim Roberts inspected the Monterey County Youth X Center on 03/03/2017. All areas were found to be satisfactory and there were no areas of non-compliance. Commissioners noted the age of the facility and the cost of upkeep. 1320 APPOINTMENT AND QUALIFICATIONS Letter received from Chief Probation Officer Parsons dated January 18,2018. The Facility Administrator (CPO) has submitted a letter certifying that each employee has been appointed and are X qualified pursuant to the requirements of this regulation. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 2 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS The facility adheres to the minimum standards for the Letter received from Chief Probation Officer selection and training requirements in PC 6035 (STC Parsons dated January 18,2018. compliant) as well as ensures a medical, psychological and X records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1321 STAFFING I reviewed schedules, staffing lists and other documentation to determine staffing numbers on a) There are an adequate number of personnel to carry each shift, adequacy of staff on each shift, their out the facility program, to provide for safety and training and gender. I reviewed training records, security of minors and staff and meet established security check logs, incident reports, youth files standards and regulations. and a plethora of additional documentation to ensure that all required tasks were completed. Average population since the cycle began has been between 33 and 67 youth. The facility houses both male and female youth. The facility is budgeted for 2 managers, 5 supervisors and 41-line staff. At the time of inspection, 5-line level staff positions were vacant. Line level staff ratios exceeded the 1 to 10 minimum standard. Documentation reviewed showed supervisors X present on shift for the supervision of staff, that minimum staffing ratios were routinely exceeded, and the facility has adequate staffing to carry out the facility program. All staff are assigned by unit and have completed CORE. There was always a minimum of 4 staff on duty and always both male and female staff. Facility staffing numbers are based on populations in the unit as well as the needs of the facility and/or any special needs that may exist. Technical assistance provided in discussion regarding use of staff and purpose. Encouraged facility management to review facility program for opportunity to streamline operations to enhance use of staff resources. b) There is sufficient staff to ensure that no required Based on documentation reviewed, facility X service is denied. appears to have adequate staffing. c) There is a sufficient number of supervisory level staff to Probation Directors are responsible for the overall ensure adequate supervision of all staff members. operations of the facility. Authorities are delegated to Supervisors who oversee the day to day operation of the facility, including the requirement to staff the facility appropriately. X There are occasions when a senior officer is identified as the officer in charge and provides supervision of staff in the absence of a supervisor. Those selected have been trained and have supervisory authority. d) There is a clearly identified person on duty who is All facility child supervision staff and managers responsible for all the operations and activities and has have been CORE and PC832 trained within one completed the Juvenile Corrections Officer Core year of being hired. X Course and PC 832 training. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 3 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS There is as least one staff member present on each Youth are never left alone anywhere in the facility. living unit whenever there are minor(s) in the unit. X e) The facility has sufficient food services personnel Food Service is conducted at the Youth Center relative to the number and security of units including X and transported to the Juvenile Hall. There is no staff to plan menus, provide kitchen supervision, direct staff dually assigned to food service and to child food preparation, train staff and maintain records. supervision at the same time. f) The facility has administrative, clerical, recreational, Medical providers are provided through medical dental, mental health building maintenance Natividad Medical Center. Medical providers and other support staff for the efficient management of consist of onsite doctors, physician assistants the facility, and to ensure that youth supervision staff and RN’s. Dental services are provided through are not diverted from supervising youth. private contract and youth are taken off site to providers for dental care. Medical staff address the youth’s medical needs. Nursing staff provide one on one medical education for specific ailments that the youth may have. Nursing is on site until 9pm, 7 days a week. They are available by phone and on call for emergencies after hours. Behavioral health services are provided by Monterey County Department of Behavior Health. Staffing consists of 2 staff who are onsite Monday-Friday between 10am and 7pm. X Monterey County Crisis Mental Health services are utilized on the weekend and after hours and the Program Supervisor is available 24 hours a day to administration for consultation. Behavioral health staff provide medication management, suicide watch risk assessment, mental health screenings and crisis intervention. Staff provide training to facility staff as able and needed. Behavioral health staff do not provide groups or other types of treatment. The facility has adequate ancillary staff that handle all other aspects of the facility. There are no dually assigned staff. Supervision staff are the only persons responsible for the youth always. While in school, the youth are monitored by facility supervision staff in the classrooms. g) There is sufficient youth supervision staff to provide Monterey County Juvenile Hall Policy and continuous wide-awake supervision of youth, subject to Procedure Section 2.3.6 temporary variations in staff assignments, to meet special program needs. Based on documentation reviewed, staffing is X sufficient to provide adequate supervision. If additional staff are needed, the duty supervisor can seek approvals from management to hire additional personnel to meet the needs of the facility. Juvenile Halls (minimum youth-staff ratio): Monterey County Juvenile Hall Policy and Procedure Section 2.3.4 a) During hours that youth are awake, one wide-awake X youth supervision staff member is on duty for each Staffing ratios compliant with regulation. 10 youth in detention. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 4 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS b) During hours that youth are confined to their room Monterey County Juvenile Hall Policy and for the purpose of sleeping, one wide-awake youth Procedure Section 2.3.5 X supervision staff member is on duty for each 30 youth in detention. Staffing ratios compliant with regulation. c) At least two wide-awake youth supervision staff Monterey County Juvenile Hall Policy and members are on duty at all times, regardless of the Procedure Section 2.3.1 number of youth in detention, unless an arrangement X has been made for immediate backup support services Facility compliant with regulation. There are for emergencies. always more than 2 staff on duty in the facility. d) At least one youth supervision staff member is on duty Monterey County Juvenile Hall Policy and who is the same gender as youth who are housed in Procedure Section 2.3.2 the facility. X Facility compliant with regulation. There is always at least one male and one female youth supervision staff member on duty. e) Personnel with primary responsibility for other duties No staff have dual supervision roles and do not such as administration, supervision of personnel, provide youth supervision. academic or trade instruction, clerical, kitchen or X maintenance shall not be classified as youth supervision staff positions. Special Purpose Juvenile Halls (minimum youth-staff This facility is not a Special Purpose Juvenile Hall. ratio): The remainder of this section (B-E) has been a) During hours that youth are awake, one wide-awake deleted as non-applicable NA NA youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): This facility is not a Camp. The remainder of this section (B-E) has been deleted as non-applicable a) During the hours when youth are awake, there is a NA NA minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp population. 1322 YOUTH SUPERVISION STAFF ORIENTATION Letter received from Chief Probation Officer AND TRAINING Parsons dated January 18,2018. X CPO certification letter has been received and addresses the elements of Section 1320). a) Prior to assuming any responsibilities each staff Monterey County Youth Center Policy and X member is properly oriented to his/her duties. Procedure Section 2.2.1: Staff Training b) Prior to assuming responsibility for the supervision of youth, each youth supervision staff member receives a X All staff are trained in the same fashion. Upon minimum of 40 hours of facility-specific orientation. hiring, staff are provided with a basic and very c) Prior to assuming primary responsibility for supervision limited overview of the facility and program. They of youth, each youth supervision staff member are immediately placed into a more in-depth, 40- successfully completes the requirements of the hour training program. Juvenile Corrections Officer Core Course pursuant to PC 6035. Monterey County Probation provides a comprehensive 40-hour training to include: • Review of Policy and Procedure • Supervision Techniques • Discipline and Basic Rights X • Health and Safety • Use of Force • Emergency Procedures • Suicide Prevention • Facility Operations Staff are CORE trained prior to having primary supervision. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 5 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS d) Prior to exercising the powers of a peace officer, staff X shall complete PC 830 training. 1323 FIRE AND LIFE SAFETY Monterey County Youth Center Policy and Procedure Section 2.2.1: Staff Training Whenever there is youth in the facility, there is at least one wide-awake person on duty at all times who meets the Staff are trained in fire and life safety during the X training standards established by the Board of State and initial 40-hour orientation Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Monterey County Juvenile Hall Policy and Procedure Manual Sections: 1.5, Juvenile Hall (A) There is a policy and procedures manual that, at a X Policy and Procedures Manual, 1.5.1, Juvenile minimum, addresses all regulations that are applicable to Hall Manual updates and 1.5.3, Distribution of the the facility. Juvenile Hall Manual. (B) The manual is available to and reviewed by all X employees Juvenile Hall’s manual is specific to their facility (C) The manual is administratively reviewed at a minimum operations. The facility manager reviews and X every two years and updated as necessary. updates the policy manual annually to ensure that (D) The records relating to the standards and requirements all changes are captured. All staff review policy as set forth in these regulations are accessible to the Board of part of their initial training and are also expected State and Community Corrections. to review the policy as changes are made. The X facility keeps a Master Copy. Chief Parsons confirmed the last review of the JH Manual was completed in October 2017. The manual includes: Monterey County Juvenile Hall Policy and Table of organization, including channels of Procedure Section 2.1: Staff Titles and communications and description of job classifications; Responsibilities Each chapter has a table of contents. Communication lines follow chain of command. 2.1.1 Probation Division Director 2.1.2 Probation Service Manager 2.1.3 Juvenile Institutions Supervisor 2.1.4 Senior Juvenile Institutions Officer 2.1.5 Juvenile Institutions Officer I and II X 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 6 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS a) Responsibility of the probation department, purpose of Monterey County juvenile Hall Policy and programs, relationship to the juvenile court, the Procedure Section 1.2; Departmental Juvenile Justice/Delinquency Prevention Commission Organization or Probation Committee, probation staff, school personnel and other agencies that are involved in 1.3.1 Juvenile Hall Mission juvenile facility programs; 1.3.2 Goals of the Institution 1.3.2.2 Programs 1.3.2.1 Education 1.3.2.5 Recreation X 1.3.2.6 Medical & Psychological 1.3.2.7 Diet & Nutrition 1.3.2.8 Services Titles and responsibilities of contracted staff are also included in sections: 2.1.7.1 Medical 2.1.7.2 Mental Health 2.1.7.3 School b) Responsibilities of all employees; Monterey County Juvenile Hall Policy and X Procedure Section 2.1: Staff Titles and Responsibilities c) Initial orientation and training program for employees; Monterey County Juvenile Hall Policy and Procedure Section 2.2.1: Staff Training X All staff, sworn and non-sworn are trained and attend an initial training. d) Initial orientation, including safety and security issues, Monterey County Juvenile Hall Policy and for support staff, contract employees, school and Procedure Section 2.2: Staff Training medical staff, program providers and volunteers; All support/non-sworn staff attend an initial orientation with the Probation Division Director, Probation Services Manager or Juvenile X Institution Supervisor or their designee to address safety and security practices, anti- discrimination policies and general program guidelines. There is a formal, documented guideline document that is provided at training. e) The maintenance of record keeping, statistics and Monterey County Juvenile Hall Policy and communication systems to ensure: efficient operation of Procedure Section 2.1.6: Task of Secretarial the facility; care of minors; maintenance of minors’ Assistant records; providing information to the court and those X authorized by the court or by law, release of information All reporting is completed by Secretarial regarding youth; Assistants. They assist the facility managers and ensure appropriate record keeping. f) Ethical responsibilities; Monterey County Juvenile Hall Policy and Procedure Section 2.5: Employee Conduct on Duty 2.5.3 Professionalism 2.5.4 Violation of Legal or Civil Rights X 2.5.4.3 Abuse of Power and Authority 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 7 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS g) A non-discrimination provision that provides that all Monterey County Juvenile Hall Policy and youth within the facility shall have fair and equal access Procedure Section 6.2.1 Minors Basic Rights to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any Monterey County Juvenile Hall Policy and chemical agents used in the facility. X Procedure Section 9.9.7: Storage and Maintenance for Chemical Agents i) Establish procedures for collection of Medi-Cal eligibility Monterey County Juvenile Hall Policy and information and enrollment of eligible youth. Procedure Section 4.11.4.1: Staff Responsibility X During the Release Process. 1325 FIRE SAFETY PLAN Monterey County Juvenile Hall Policy and Procedure Section 8.6.6.3: Fire Prevention The fire safety plan includes: X a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility staff Monterey County Juvenile Hall Policy and with a two-year retention of the inspection record; Procedure Section 8.13.3: Safety/Security X Inspections Schedule Completed as required c) Fire prevention inspections as required by HSC Monterey County Juvenile Hall Policy and 13146.1 (a) and (b). Procedure Section 1.7: Required Annual Inspections X Inspection completed by Sabrina Webb, Salinas Fire Department on 01/18/2018. Fire clearance was granted. d) An evacuation plan; Monterey County Juvenile Hall Policy and Procedure Section 8.5: Evacuation of Juvenile Hall X Evacuation maps were hung throughout the facility. e) Documented fire drills are conducted at least quarterly; Monterey County Juvenile Hall Policy and Procedure Section 8.10.1: Scheduled Drills Drills shall be performed monthly per policy. Facility was missing one drill. Documentation not consistent every month to document that full facility participated. Facility still compliant with regulation however, not compliant with policy and X procedure. TA provided to discuss the need for process to ensure that full facility is completed monthly. Facility administrator implemented correction immediately to ensure that monthly drills will occur. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 8 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS f) A written plan for the emergency housing of minors in Monterey County Juvenile Hall Policy and the case of fire; and, Procedure Section 8.9.3.7 Information contained in the Emergency Evacuation Plan- Fire Suppression Pre-Plan. If X the JH must be evacuated, youth that could be released, would be released to a parent or guardian and those that cannot would be transported to the MYC or San Benito Juvenile Hall. g) Fire suppression pre-plan in cooperation with the local Completed with Sabrina Webb from Salinas Fire fire department. X Department on 01/28/2018 1326 SECURITY REVIEW Monterey County Juvenile Hall Policy and Procedure Section 8.13.3 Safety/Security The facility administrator annually reviews, evaluates, and Inspections Schedule documents security reviews. The review and evaluation address the internal and external security, including, but not The review was last completed on 01/05/2018. limited to: key control, security equipment and related training. X 1327 EMERGENCY PROCEDURES The facility holds an annual review for the review of these procedures and provided documentation Emergency policies and procedures include but are not that it occurred. limited to: escape, disturbances, and taking of hostages; civil disturbances; fire and natural disasters; periodic • 8.12: Escape testing of emergency equipment; storage, issue and use • 8.4: Unit Disturbances of chemical agents, related security devices, and weapons • 8.4.2.2: Hostages and ammunition, where applicable; emergency evacuation • 8.6: Catastrophic Events Fire: plans; and, an annual review of emergency procedures for • 8.8: Earthquake: all youth supervision staff. • 8.10.5: Periodic Testing of Emergency Equipment • 9.9.6: Issuance of Chemical Agents • 9.9.7: Storage and maintenance of chemical agents X • 9.9.6.1: Weapons and ammunition • 8.5: Emergency evacuation plans • 8.10.4: An annual review of emergency procedures for all youth supervision staff • 8.7: Bomb Director Ramirez provided a memo noting that the last annual review was conducted in October 2017. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 9 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Monterey County Juvenile Hall Policy and Procedure Section 9.3.11: Safety/Room Checks Direct visual observation of each youth at least every 15 minutes when youth are asleep or in their rooms, confined 3 full months of facility safety checks reviewed. in holding cells or confined to their bed in a dormitory. All Noted very few overages and that checks were safety checks shall be documented with the actual time the mostly random and staggered. X check is completed. Technical Assistance provided and discussed extraneous information on safety check log. Also discussed supervisor qualify control checks Overall compliant with regulation and a marked improvement from previous years. 1329 SUICIDE PREVENTION PROGRAM Monterey County Juvenile Hall Policy and Procedure Section 8.2: Suicide a) The facility has a comprehensive written suicide X prevention program developed by the health Policy and program are comprehensive. administrator, mental health director and facility administrator that includes, but is not limited to: b) Suicide prevention training, which may include training Monterey County Juvenile Hall Policy and provided in accordance with Section 1322, Orientation Procedure Section 2.2.1: Initial Training and Training and Standards and Training for Corrections Regulations pursuant to Penal Code Staff are trained in suicide prevention as part of 6035. the initial training program. Additional training occurs during CORE and during annual STC training. X c) Intake screening for suicide risk immediately upon Monterey County Juvenile Hall Policy and confinement and prior to housing assignment. Procedure Section 8.2: Suicide Prevention. Screening for suicide risk begins at intake. Past facility records are reviewed and if any past history of suicidal behavior or watch is noted, youth are placed on a precautionary watch until cleared by mental health staff. All Youth are screened upon admission utilizing a mental health screening form and complete the MAYSI-2 assessment. Youth who score at a specific number are also placed on Suicide Watch X (SW) and reviewed by mental health. Documentation reviewed showed many youth on specialized watch based on the above information. Monterey County is very conservative and takes a high level of precaution. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 10 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS d) Provisions facilitating communication among arresting Monterey County Juvenile Hall Policy and officers, facility staff, family members, medical and Procedure Section 4.7.1.1.2 Acceptance mental health personnel in relation to suicide risk. Process At inspection, it was noted that the X communication with the youth’s family and with law enforcement were not formalized. Technical assistance provided, and facility administrators corrected the issue and provided proof of implementation. e) Guidance on housing of youth at risk of suicide. Monterey County Juvenile Hall Policy and Procedure Section 8.2.5: Housing Youth on SEW. X Youth are placed in a room closest to the JIO station. Staff make additional effort to engage them as able. f) Adequate supervision depending on level of suicide Monterey County Juvenile Hall Policy and risk. Procedure Sections: Suicide Emotional Watch (SEW) 8.2.3.1: Suicide Emotional Watch- youth is checked on every five (5) minutes. X 8.2.3.2: Constant Watch/One-On-One-Youth is under direct supervision at all times in school, recreation yard, dayroom activities, and while in his or her room. Supervision will be by a Juvenile Institutions Officer. The JIO will be in close proximity at all times during waking hours when supervising the youth with the ability to immediately intervene as necessary. g) Suicide and suicide attempt intervention policies and Monterey County Juvenile Hall Policy and procedures. Procedure Section 8.2.2.3, Youth are Identified at Booking and 8.2.2.4; Parent Notification X Mental Health staff provide direction as to the status of the youth and ensure that the parents are aware of their child’s status at all levels. h) Provisions for reporting suicides and suicide attempts Monterey County Juvenile Hall Policy and Procedure Section 8.2.2: Suicide Emotional Watch X Staff complete an incident report that includes all pertinent information. i) Critical incident debriefing. Monterey County Juvenile Hall Policy and Procedure Section 8.2.8.2.6: Duties and Responsibilities and Section 8.1.6 Post Trauma Counseling X Medical program coordinator or designee conducts debriefing as necessary. Staff have access to Employee Assistance if needed. Youth will be debriefed as necessary and appropriate. Facility administrators will ensure these occur and ensure that the operational review is conducted. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 11 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1340 REPORTING OF LEGAL ACTIONS Monterey County Juvenile Hall Policy and Procedure Section 1.6: Legal Reporting The facility submits a letter of notification to the Board of State and Community Corrections on each legal action There are no pending legal actions. pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF Monterey County Juvenile Hall Policy and A MINOR WHILE DETAINED Procedure Section 8.1.5: Required Written Reports and Section 8.3 Serious Injury or Illness of Youth. a) The administrator of the facility provides the Board of X State and Community Corrections a copy of the death Section 8.1.5.4 requires a report to the Attorney in custody report that is submitted to the Attorney General General under Government Code Section 12525 within Section 8.1.5.6 requires report to the BSCC 10 days. b) Written policy and procedures assure a medical and Monterey County Juvenile Hall Policy and operational review of each in-custody death. The Procedure Section 8.1.5: Required Written review team includes the facility administrator and/or Reports X the facility manager; the health administrator; the responsible physician; and other health care and Section 8.1.5.3 Requires the in-custody death supervision staff who were relevant to the incident review. c) There are written policies and procedures for Monterey County Juvenile Hall Policy and handling deaths, suicide attempts, suicide prevention Procedure Section 8.1.5: Required Written and notification of the juvenile court and the parent, X Reports and Section 8.3 Serious Injury or Illness guardian or person standing in loco parentis, in the of Youth. event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Monterey County Juvenile Hall Policy and Procedure Section 8.1.6.3 Population and profile survey reports are submitted to the Board of State and Community Corrections within 10 X working days after the end of each reporting period, in a Reports are submitted to the BSCC as required format provided by the Board. by the Administrative Secretary. Reports are timely. 1343 JUVENILE FACILITY CAPACITY The facility has not exceeded its maximum capacity this cycle. a) The number of youth detained in a living unit has X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. b) If required, the facility has submitted CARs/CCARs to NA NA BSCC since the last inspection (N/A if no to the above). c) The facility is under an approved suitability plan (N/A if NA NA no to the above). 1350 ADMITTANCE PROCEDURES Monterey County Juvenile Hall Policy Procedure Section 4.7: Booking Procedures/Admittance X Written policies and procedures for admittance of youth Rights include the requirements of Sections 1324 and 1430. In juvenile halls, youth are allowed access to a telephone, Monterey County Juvenile Hall Policy Procedure in accordance with the provisions of Welfare and Section 4.8.1: Following Services Available to Institutions Code Section 627 (two completed telephone Youth Upon Admission to the Juvenile Hall calls [parent/guardian and attorney] within an hour, at the public expense). Youth are provided access to the telephone at intake to contact their parent/guardian. If X necessary, they are able to make up to 3 telephone calls in order to let family know where they are or to make arrangements for a child and to contact their employer. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 12 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS The juvenile hall has established written criteria for Monterey County Juvenile Hall Policy Procedure detention. Section 4.1: General Detention Policy and 4.2: Youth Acceptable for Detention The facility has a specific criterion for detention. X Law enforcement officers must call intake and screen all arrests prior to arrival. Intake officers verify probable cause and ensure that youth meet detention criteria prior to being allowed entrance into the facility. The juvenile camp has included policies and procedures that advise the youth of the estimated length of stay and has developed program guidelines that include written NA NA screening criteria for inclusion and exclusion from the program. Juvenile halls shall develop policies and procedures that Monterey County Juvenile Hall Policy Procedure advise any committed youth of the estimated length of X Section 4.8: Youth’s Rights Upon Admission to his/her stay. the Juvenile Hall 1351 RELEASE PROCEDURES Monterey County Juvenile Hall Policy and Procedure Section 4.11: Release Procedures X Written policies and procedures for release of youth in custody provide for: a) Verification of identity/release papers; Monterey County Juvenile Hall Policy and X Procedure Section 4.11.1: Verification and 4.11.1.1: Identification Verification b) Return of personal clothing and valuables; Monterey County Juvenile Hall Policy and X Procedure Section 4.11.4.1: Staff Responsibility During the Release Process c) Notification to the minor’s parents or guardian; Monterey County Juvenile Hall Policy and Procedure Section 4.11.4.1: Staff Responsibility X During the Release Process d) Notification to the facility health care provider in Monterey County Juvenile Hall Policy and accordance with Sections 1408 and 1437 of these Procedure Section 4.11.3.3: Required regulations, for coordination with outside agencies; and, Notification-NMC Medical staff are notified upon release verbally X and by the end of the evening for the next day formally. e) Notification of school staff. Monterey County Juvenile Hall Policy and Procedure Section 4.11.3.2 X School staff are notified upon release verbally and by the end of the evening for the next day formally. f) Notification of facility mental health personnel. Monterey County Juvenile Hall Policy and Procedure Section 4.11.3.6: Children’s Behavioral Health: Mental Health staff are notified upon release X verbally and by the end of the evening for the next day formally. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 13 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS g) There are written policy and procedures for furlough of Monterey County Juvenile Hall Policy and minors from custody. Procedure Section 4.11.5: Temporary Releases X Youth can be temporarily released for work or school appointments as well as medical appointments as approved by the Court, Probation Officer and the Facility. 1352 CLASSIFICATION Monterey County Juvenile Hall Policy and Procedure Section 4.3: Classification and Written policies and procedures on classification of youth Housing and 4.5: Unit Classification and Housing for the purpose of determining housing placement in the facility provide for: The facility has a formal classification system. Youth are assigned housing based on static and dynamic factors such as age, size, criminal X sophistication and status. Classification documentation reviewed noted that classification was done at admission and ensured that youth are housed appropriately with like youth. Supervisors or the Officer in Charge is responsible to ensure that youth are classified correctly. a) The safety of the youth, facility staff, and the public by Monterey County Juvenile Hall Policy and placing youth in the appropriate, least restrictive Procedure Section 4.3: Classification and housing and program settings and housing X Housing assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical Monterey County Juvenile Hall Policy and design of the facility; Procedure Section 4.3: Classification and X Housing c) Classification of a youth upon admittance to the facility; Monterey County Juvenile Hall Policy and X Procedure Section 4.3: Classification and Housing d) Periodic classification reviews. Monterey County Juvenile Hall Policy and Procedure Section 4.3: Classification and Housing JH classification reviews are to be completed no less than once a month. X e) Provide that facility staff shall not separate youth from Monterey County Juvenile Hall Policy and the general population or assign youth to a single Procedure Section 4.3: Classification and occupancy room based solely on the youth's actual or Housing perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status. (This section does X not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 14 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1353 ORIENTATION Monterey County Juvenile Hall Policy and Procedure Section 6.3: Youth Notification of Written policies and procedures require an orientation for Rules, Rights and Discipline and 6.3.1: Youth youth prior to placement in a living area. Both written and Orientation to Juvenile Hall X verbal information are provided. Provisions are made to provide accessible orientation information to all detained Resident Handbook last updated 01/30/2018. youth including those with disabilities, limited English proficiency, or limited literacy. The orientation includes: a) Facility rules and disciplinary procedures; X b) Grievance procedures; X c) Access to legal services; X d) Access to health care services; X e) Access to counseling services; X f) Access to religious services; X g) Access to educational services; X h) Information on the court process; X i) Housing assignments; X j) Availability of personal care items and opportunity for X personal hygiene; k) Correspondence, visiting and telephone use; X l) Availability of reading materials, programs, and X activities; m) Use of restraints and chemical agents; X n) Use of force; X o) Emergency and evacuation procedures. X p) Non-discrimination policy. X 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 15 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1354 SEPARATION Monterey County Juvenile Hall Policy and Procedure Section 5.1.4: Detainee Program There are written policies and procedures for the separation Participation Restrictions of youth for reasons that include, but are not limited to, medical and mental health conditions, assaultive behavior, Youth are encouraged to participate in facility disciplinary consequences and protective custody. programs and activities; however, they may be removed or restricted from participation due to health or security reasons. Reasons relating to health, security or disciplinary purposes as noted in policy sections below. 5.1.4.1 Bed Rest (BR)- Youth is restricted to their room or bed for medical purposes. 5.1.4.2 No Sports (NS)- Youth cannot participate in exercise. 5.1.4.3 Non-Participant (NP)- Youth can elect to not participate. 5.1.4.5 Modified Program (MP)- Youth cannot participate in activities for a safety reason. 5.1.4.5.1 Recreation Time: Youth on MP status X will only recreate in a secure quad or in the gym. 5.1.4.5.2 Program Participation: Youth are not denied their basic rights however, they may not participate in certain aspects of the program. Youth that are separated for disciplinary purposes are placed under contract. Their behavior is reviewed to determine if they can be removed from separation. Youth that are separated for non-discipline reasons are also reviewed by the entity that separated them. Discussed timeframes for separation and this is currently being reviewed. We will continue to provide assistance as requested. Youth that need a time out can use the time out room for up to 15 minutes to re-compose themselves. If the youth needs more than a time out, he will be moved back to the JH. Youth who are separated are not denied normal privileges Monterey County Juvenile Hall Policy and available at the facility, except to accomplish the objectives X Procedure Section 5.1.4.5.2 of the segregation. When the objective of the separation is discipline, Title 15, Monterey County Juvenile Hall Policy and Section 1390 shall apply. X Procedure Section A daily review of separated youth to determine whether Monterey County Juvenile Hall Policy and separation remains necessary. Procedure Section 5.1.4.5.3 Youth are reviewed daily to determine if they can X be reintegrated into the facility. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 16 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN Monterey County Juvenile Hall Policy and (A) Written policies and procedures require that Procedure Section 4.9: Assessment Needs and assessments and plans be developed within 40 Objective Planning X days after admission, for youth who are held for a • 4.9.1: Assessment Needs and Objective period of 30 days or more. The assessment and Planning plan shall be documented. • 4.9.2: Assessment Needs and Objective 1) The assessment is a statement of the minor’s Planning problems, which includes: 2) Identification of substance abuse history, At inspections, it was noted that while policy is education, vocational, counseling, and family specific to regulation expectations, procedures reunification needs. X were not followed as required. This was found and noted by administrative staff and shared upon arrival. Corrective action was put into place and facility (B) The institutional plan for adjudicated and pre- provided with opportunity to address the issue adjudicated minors includes written documentation and correct the issue. that provides for: X 1) Objectives and time frames for the resolution of Subsequent documentation was reviewed prior to problems identified in the assessment; and, cycle end and again prior to the completion of this report and all areas of regulation were compliant. 2) A plan for meeting the objectives that includes a description of program resources needed and X individuals responsible for assuring that the plan is implemented. (C) Subsequent to adjudication, the institution plan documents: 1) Periodic evaluation of progress towards meeting X the objectives, including periodic review and discussion of the plan with the youth; 2) A transition or aftercare plan, subject to existing resources, that is completed prior to the minor X being released; and, 3) Contact with the Regional Center for the Developmentally Disabled, pursuant to Section X 1413. 1356 COUNSELING AND CASEWORK SERVICES Monterey County Juvenile Hall Policy and Procedure Section 4.10.1: Officers Responsibility for Counseling and Casework Services. Written policies and procedures ensure appropriate X counseling and casework services for all youth. Policies Juvenile Institutional Officers are responsible for and procedures include: providing counseling and casework to the youth in a) Assisting with personal problems or needs that may their care. Staff assist the youth as needed with arise; all of their needs, not just those required by b) Assisting the youth requesting contact with parents, regulation. While on site, there were several attorney, clergyman, probation officer, or other public instances noted in which staff had a youth pulled official; and, to the side and was counseling them about their behavior or life issues. Youth who were interviewed noted that they believe the staff for the most part truly care about them. Staff noted that many youth keep in touch with the facility X staff by calling or by sending letters after release thanking them for their care. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 17 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS c) Providing services as appropriate to the population Monterey County Juvenile Hall Policy and housed in the facility, and may include: substance Procedure Section 4.10.2: Officers Responsibility abuse, family crisis and reunification, counseling, public for Counseling and Casework Services. X health and mental health services. Facility administrators ensure programming occurs consistent with regulatory expectations. 1357 USE OF FORCE Monterey County Juvenile Hall Policy and Procedure Section 9.8 Use of Force and 9.9 Use There are written policies and procedures for the use of of OC force, which may include chemical agents. Facility has a UOF policy that is specific to the Juvenile Hall and complies with regulation. X OC spray is authorized as a force option. 24 UOF incidents occurred in the first year of the cycle per staff. Those reviewed were well documented and consistent with policy. Policy indicates that force is not applied as punishment, Monterey County Juvenile Hall Policy and X discipline, or treatment. Procedure Section 9.8.10 Prohibitions There are policy statements that: Monterey County Juvenile Hall Policy and a) Define the term “force” and address the escalation and Procedure Section 9.8.1: Definition and 9.8.8: appropriate level of force, emphasizing the need to Limitations X avoid the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; b) Describe the requirements for staff to report the use of Monterey County Juvenile Hall Policy and force and to take action to stop the inappropriate use of X Procedure Section 9.8.11.3 Staff Witness to force; Intentional Abuse c) Define the role, notification, and follow up procedures of Monterey County Juvenile Hall Policy and medical and mental health staff concerning the use of Procedure Sections: force; and • 9.8.13: Reporting Injuries Following X Physical Contact • 9.8.13.1: Medical/Behavioral Health Referral • 9.9.5.5: Contact Medical Staff/Medical Referral d) Define the training that shall be provided and required Monterey County Juvenile Hall Policy and for the use of force. Such training shall include, but not Procedure Sections as follows: be limited to, known medical conditions that would 9.8.2: Approved Defensive Techniques contraindicate certain types of force; acceptable 9.8.12.1: Authorized Department Techniques chemical agents; methods of application; signs or 9.8.13: Reporting Injuries Following Physical symptoms that should result in immediate referral to Contact medical or mental health staff; and, requirements of 9.8.13.1: Medical/Behavioral Health Referral X the decontamination of chemical agents, if such 9.9: Use of Oleoresin Capsicum (OC) Spray agents are utilized. 9.9.4.5: Handcuffed Youth 9.9.4.6: Pregnant Youth 9.9.4.7: Youth with Asthma or Other Respiratory Condition 9.9.5.4: Decontamination 9.9.5.5: Contact Medical Staff/Medical Referral Policies and procedures address: Monterey County Juvenile Hall Policy and a) The types, levels, and application of force; Procedure Section 9.8.11.2: Supervisor Review documentation of the use of force; a grievance procedure; a system for investigation of the use of force X and administrative review; and discipline for the improper use of force; 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 18 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS b) The specific use of physical, chemical agent, lethal, and Monterey County Juvenile Hall Policy and non-lethal force that may, or may not, be used in the Procedure Sections: facility; X 9.8.2: Approved Defensive Techniques 9.8.12.1: Authorized Department Techniques 9.9: Use of Oleoresin Capsicum (OC) Spray c) The limitations regarding the use of force on pregnant Monterey County Juvenile Hall Policy and youth in accordance with Penal Code Section 6030(f) X Procedure Section 9.9.4.6: Pregnant Youth and Welfare and Institutions Code Section 222; and, d) A standardized format, time period, and procedure for Monterey County Juvenile Hall Policy and reporting the use of force, including the reporting Procedure Section 9.8.11.1 Incident Reports and requirements of management and line staff. 9.8.11.2: Supervisor Review X Reports must be completed by the end of shift and submitted to the supervisor on duty. All UOF reports are reviewed by the supervisor and by administrative staff. 1358 USE OF PHYSICAL RESTRAINTS Monterey County Juvenile Hall Policy and Note: The provisions of this regulation do not apply to Procedure Section 9.10: Use of Restraints the use of handcuffs, shackles or other restraint devices when used to restrain youth for movement or Policy and procedure exist and is compliant with transportation. regulatory expectations. Written policies and procedures govern the use of restraint X Per the facility manager, there were no Use of devices. The policies address: Physical Restraints used per this section this cycle. The remainder of this section is deleted from the report. Staff do an excellent job in their efforts to de- escalate behaviors to avoid the use of restraints. a) known medical conditions that would contraindicate Monterey County Juvenile Hall Policy and certain restraint devices and/or techniques; X Procedure Section 9.10.11.1: Prior Known Medical Conditions b) acceptable restraint devices; Monterey County Juvenile Hall Policy and X Procedure Section 9.10.5: Authorized Equipment c) signs or symptoms which should result in immediate Monterey County Juvenile Hall Policy and medical/mental health referral; X Procedure Section 9.10.11.2: Prior Known Medical Conditions d) availability of cardiopulmonary resuscitation equipment; Monterey County Juvenile Hall Policy and X Procedure Section 9.10.10: Availability of Cardiopulmonary Resuscitation Equipment e) protective housing of restrained youth; Monterey County Juvenile Hall Policy and Procedure Section 9.10.10.1: Availability of X Cardiopulmonary Resuscitation Equipment (Youth housed alone while in restraint devices) f) provision for hydration and sanitation needs; Monterey County Juvenile Hall Policy and X Procedure Section 9.10.9.3: Access to Restroom and Water g) exercising of extremities. Monterey County Juvenile Hall Policy and X Procedure Section 9.10.9.2: Prolonged Periods of Restraint Physical restraints are utilized only when it appears less Monterey County Juvenile Hall Policy and restrictive alternatives would be ineffective in controlling the Procedure Section 9.10.2: Authorized Use disordered behavior. X 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 19 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS Restraints are used only for those youth who present an Monterey County Juvenile Hall Policy and immediate danger to themselves or others, who exhibit Procedure Section 9.10.2: Authorized Use behavior that results in the destruction of property or X reveals the intent to cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. Youth are placed in restraints only with the approval of the Monterey County Juvenile Hall Policy and facility manager or designee. The facility manager may Procedure Section 9.10.6 Required Procedure delegate authority to place a minor in restraints to a physician. Duty or Unit Supervisor must approve prior to the X deployment of restraints unless the immediate response is necessary. Supervisor is immediately informed and reports to the area and approves the restraint. Reasons for continued retention in restraints are reviewed Monterey County Juvenile Hall Policy and and documented a minimum of every hour. X Procedure Section 9.10.8.3: Supervisor Evaluation A medical opinion on the safety of placement and retention Monterey County Juvenile Hall Policy and is secured as soon as possible, but no later than two hours Procedure Section 9.10.8.1: Medical Assessment from the time of placement. The youth is medically cleared X for continued retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for mental Monterey County Juvenile Hall Policy and health treatment is secured as soon as possible, but in no X Procedure Section 9.10.8.2: Behavioral Health case longer than four hours from the time of placement. Consultation Continuous direct visual supervision is conducted and Monterey County Juvenile Hall Policy and documented to ensure that the restraints are properly X Procedure Section 9.10.9.1 Constant Supervision employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any staff Monterey County Juvenile Hall Policy and interventions are documented at least every 15 minutes, Procedure Section 9.10.9.1 Constant Supervision with actual time recorded. All youth in restraint devices are housed alone or in a Monterey County Juvenile Hall Policy and specified housing area for restrained minors, with Procedure Section 9.10.10.1: Availability of provisions to protect the minor from abuse. Cardiopulmonary Resuscitation Equipment (Youth housed alone while in restraint devices) Restraints are not used as punishment, discipline, or as a Monterey County Juvenile Hall Policy and substitute for treatment. The affixing of hands and feet X Procedure Section 9.10.11.6: Hog0Tie Position together behind the back (hog-tying) is prohibited. The use of restraints on pregnant minors is limited in Monterey County Juvenile Hall Policy and accordance with Penal Code Section 6030(f) and Welfare X Procedure Section 9.10.1: Restricted Use and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The Monterey County Juvenile Hall does not have a safety room. The remainder of the regulation Written policies and procedures govern the use of safety has been deleted. rooms, as described in Title 24, Part 2, Section 460A.1.13. NA NA 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 20 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1360 SEARCHES Monterey County Juvenile Hall Policy and Procedure Sections: Written policies and procedures govern the search of youth, 9.2: Searches of Youth the facility, and visitors. 9.2.3: Visitor Search All youth are subject to shake out searches, pat down search, strip searches and visual body cavity searches. Any search that involves a strip X search or a visual cavity search requires the search be conducted by a staff member that is the same gender as the youth and must be approved by supervisor staff in advance. Policy includes direction as to transgender search that is consistent with other facilities and best practice. Searches are conducted to insure the safety and security of Monterey County Juvenile Hall Policy and the facility and to provide for the safety and security of the X Procedure Section 9.2 public, visitors, youth, and staff. Searches are not conducted for harassment or as a form of Monterey County Juvenile Hall Policy and discipline or punishment. Searches are conducted in a Procedure Section 9.2.1 X manner that preserves privacy and dignity of the person being searched. Written procedures address each of the following: Monterey County Juvenile Hall Policy and X a) Intake searches Procedure Section: b) Searching youth who are returning from activities 9.2: Searches of Youth outside of the living unit, court, another facility, or X 9.2.1: Frequency and Scope visiting; 9.2.2.1: Same Sex Search c) Facility searches; X 9.2.2.2: Transgender Searches d) Searches of visitors; and, X 9.2.3: Visitor Search e) Cross-gender supervision of searches. 4.7.2: Booking Procedure X 1361 GRIEVANCE PROCEDURE Monterey County Juvenile Hall Policy and Procedure Section 6.6: Grievance Procedure There are written policies and procedures allowing any youth to appeal and have grievances resolved relating to There were 27 grievances in the first year of the any condition of confinement. cycle. Three random months were selected for review. Several grievances were because of youth complaining regarding medical/health issues including several regarding scabies. We found that these grievances were not addressed consistently by the medical personnel. When X discussing this issue with administration, it was noted that at this time, CFMG was the medical provider and the agency has changed providers. Overall, we found all other grievances to be resolved at the lowest level, (between staff and the youth) and they were timely. Youth we spoke to noted that the staff work to resolve issues with the youth therefore, there really isn’t much need to file them. The policies and procedures include: Monterey County Juvenile Hall Policy and a) A grievance form and instructions that include Procedure Section 6.6.1: Posted Grievance provisions for the youth to have free access to the form; Procedure X 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 21 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS b) The option for youth to confidentially file the grievance Monterey County Juvenile Hall Policy and or deliver the form to any youth care supervision staff Procedure 6.6.2.1: Confidentiality of a Grievance working in the facility. X Each unit has a confidential grievance box that the youth know they may file their grievances in. c) Resolution of the grievance at the lowest appropriate Monterey County Juvenile Hall Policy and staff level; Procedure 6.6.4: Youth Grievance Procedure X Youth can give their grievance to the involved staff member or they can also give to a supervisor. It is their choice. d) Provision for a prompt review and response to 6.6.4.3 Juvenile Institutions Supervisor, Probation grievances within a specified time limit; Services Manager and Probation Division Director Review Initial response from a supervisor shall be 3 days. e) Youth may elect to be present to explain their version of Monterey County Juvenile Hall Policy and the grievance to a person not directly involved in the X Procedure Section 6.6.4.4: Review and Finding circumstances that led to the grievance. f) Provision for a staff representative approved by the Youth noted that staff will help them if they need X facility administrator to assist the youth. help. g) Provision for a written response to the grievance which Monterey County Juvenile Hall Policy and includes the reasons for the decisions; X Procedure Section 6.6.4.4.1: Supervisors Decision h) A system which provides that any appeal of a Monterey County Juvenile Hall Policy and grievance shall be heard by a person not directly Procedure Section 6.6.4.2: Grievance Forwarded X involved in the circumstances which led to the to Supervisor for Review grievance; and, Concerns of parent, guardians, staff or other parties are Monterey County Juvenile Hall Policy and addressed and documented within a specified time frame, Procedure Section 6.6.4.3.1: Concerns of X whether or not those concerns are associated with a Parents/Guardians/Staff/Others grievance. 1362 REPORTING OF INCIDENTS Monterey County Juvenile Hall Policy and Procedure Section 6.7: Incident Reports A written report of all incidents, which resulted in physical harm, serious threat of physical harm, or death to an A significant sampling of incident reports were employee or a youth of a juvenile facility, or other person(s), reviewed. is maintained. Such written records are prepared by staff X and submitted to the facility manager by the end of the shift. Incident Reports (IR) are written for every incident that is outside of regular operations. All reports must be submitted by end of shift or staff must receive approval to submit at a later time. 1363 USE OF REASONABLE FORCE TO COLLECT Monterey County Juvenile Hall Policy and DNA SPECIMENS, SAMPLES, IMPRESSIONS Procedure 9.12: Information Collection Pursuant to Penal Code Section 298.1, policy and Formal Policy exists for the ability to use force to procedures describe the use reasonable force to collect X collect DNA however, there has been no need to DNA samples from individuals who are required to provide do so. Additionally, per facility administrators, such samples, specimens or impressions pursuant to prior to using force, they would take the youth Penal Code Section 296 and who refuse following written back to court in effort to gain compliance. or oral request. Policy and procedures address: Monterey County Juvenile Hall Policy and a) Documentation of efforts to secure voluntary Procedure Section 9.12.3: Efforts for Voluntary compliance, including an advisement of the legal Compliance X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 22 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS b) Documentation of supervisory knowledge of the above Monterey County Juvenile Hall Policy and and authorization to use force. Procedure Section 9.12.3.1: Prior Written X Authorization c) If the use of reasonable force includes cell extraction, Monterey County Juvenile Hall Policy and the extraction shall be videotaped and retained by the Procedure Section 9.12.3.2: Use of Reasonable X department. (Consult with County Counsel regarding Force statutes applicable to your department.) 1370 EDUCATION PROGRAM The facility has a full complement of teaching staff. They include: The County Board of Education provides for the administration and operation of juvenile court schools in • 3 General Education Teachers conjunction with the Chief Probation Officer or designee. • 1 General Education Dayroom Teacher X Policies and procedures ensure communication and • 1 Special Education Specialist coordination between educators and probation staff. • 3 Para-professional assistants who are shared among all classrooms • .5 Resource Specialist Facility Manager shall request an annual review of the Chandalee Wood; Senior Director, Monterey education program by the superintendent of schools. This County Office of Education(COE), Alternative annual review of each required element of the program Education Programs, completed the facility from the Superintendent of Schools has been received Education Program Review and Evaluation on along with a report or review checklist on compliance, 02/24/2017. There were no corrective actions deficiencies, and corrective action needed to achieve noted however, it was noted that improvement compliance. This review cannot be delegated to the site was needed in Education Transition and Social principal or other site staff member. It can however be Awareness Programming. contracted to a qualified outside agency. Upon completion, X the facility manager will review each item with the person There are MOU’s being drafted with local school designated by the school and take any corrective action as districts for shared information to ensure a needed transfer of documents in a timelier manner. COE and Probation are in communication regarding a means in which to increase access for youth within the JH to more educational programming. General Education Development preparation shall be made This is now titled HISET. X available to all eligible youth. Supplemental instruction shall be afforded to youth who do The CAHSEE is no longer a requirement. not demonstrate sufficient progress towards passing the X CAHSEE as set forth in the ED Code. The facility school program complies with the State The education program provides a 260-minute Education Code (Note: The Education Code currently school day according to school staff. requires a 240-minute school day.) Youth are delivered to X their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall behavioral management plan, with school staff advised of X administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process safeguards in the education code, including the rights of students with X special needs. Policies and procedures address the rights of any student X who has continuing difficulty completing the school day. There are provisions for individuals with special needs that include educational instruction for youth in high security or other special units, compliance with applicable statutes for X special education, and, provision for non-English speaking youth and those with limited English speaking skills. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 23 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS Youths are enrolled in school no later than three (3) days X after admission. The school conducts an educational screening and X completes an education plan within 5 days. If a youth is detained, the school requests the youths records from his/her prior school to ensure that the X educational plan is appropriate. 1371 RECREATION AND EXERCISE Monterey County Juvenile Hall Policy and Procedure Section 5.8: Recreation, Sports and There are policies and procedures for recreation and X Social Programs exercise of youth with the intent to maximize the time youth are out of their rooms/off their bunks. Monterey County Juvenile Hall offers programs There is the opportunity for a minimum of three hours of and activities for the youth and we noted recreation, programs and exercise 3 hours a day during calendars in the units that provide all programs the week and five hours a day each Saturday, Sunday and X and activities and their times. other non-school days. At least one hour shall be an outdoor activity. Technical assistance provided and discussed the The recreation and exercise schedule is posted in the living facilities schedule in that programs are offered units. only for a certain amount of youth at one time and recreational activities are limited due to facility limitations placed on staff. We suggested alternative means in which to ensure that youth receive all required activities. All youth should have the same access to programs. X Suggested that the facility managers increase options and opportunities for recreation, program and exercise options for the youth. Exercise consists of football, basketball, soccer, frisbee and relays. Recreation shall include the opportunity for at least one Monterey County Juvenile Hall Policy and hour of daily access to unscheduled activities such as Procedure Section 5.1.2.2 reading, television, radio, music games etc. The activities X are supervised and include orientation and coaching of Example of recreational activities are movie youth. nights, board games, card games, letter writing and other special recreational activities. Programs shall include social awareness programs as Monterey County Juvenile Hall Policy and outlined in Section 1378. Procedure Section 5.6.2: Elective/Social Awareness Programs Programs aimed at reducing recidivism and to promote social awareness are provided. X Examples of such are as follows: Phoenix program, Victim Impact, Paternity Ed., Suicide Prevention, Planned Parenthood, The Teenage Brain, Girl Scouts, Drivers Ed and Introduction to Yoga. All youth shall be provided with the opportunity for at least Monterey County Juvenile Hall Policy and one hour of large muscle activity each day. Procedure Section 5.1.2.2: Recreation and Exercise Program X Documentation reviewed showed that youth are getting outside for exercise at a minimum of an hour daily. That one hour of exercise is suspended only upon a written Monterey County Juvenile Hall Policy and finding by the administrator/manager that the youth X Procedure Section 5.1.2.2.1: Suspension of represents a threat to the safety and security of the facility. Exercise Program 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 24 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS The administrator/manager may suspend for a period not to Monterey County Juvenile Hall Policy and exceed 24 hours access to recreation and programs X Procedure Section 5.1.2.2.2: Suspension of Exercise Program 1372 RELIGIOUS PROGRAM Religious services are held on Monday and Tuesday. Both catholic and a non-denomination The facility administrator provides access for voluntary services are conducted. Youth may choose to go participation in religious services and/or religious to one or both services. counseling at least once a week. A youth is allowed to participate in other program activities if he/she elects not to If youth do not choose to participate, they can participate in religious programs. participate in another program outside of their room. They are not mandated to go to religious services nor to be in their rooms while those X services occur. Religious programs provide for: religious services, Monterey County Juvenile Hall Policy and availability of clergy, and availability of religious diets. Procedure Sections: 5.9.3 Types of Religious Services 5.9.1.7 Confidential Communication with Clergy 5.9.4.6 Religious Diets • Religious diets are approved as requested. • Individual clergy are authorized as needed and appropriate. • Youth may make request to see their own family clergy who may be allowed entrance for special visits. X 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 25 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS Monterey County Juvenile Hall Policy and 1373 WORK PROGRAM Procedure Section 5.3: Work Programs There are written policies and procedures for assigning Housekeeping, yard work, meal prep and clean youths to work programs, which are meaningful, up constructive, and related to vocational training or increasing a youth’s sense of responsibility. There are no formalized work programs for the facility however youth may work around the facility doing housekeeping chores, meal preparation and clean up and yard work outside. Technical assistance provided to encourage the facility to develop a “hire/fire” document. Shared that some facilities use job applications and have youth X “apply” for jobs. 1374 VISITING Monterey County Juvenile Hall Policy and Procedure Section 5.11: Visiting Program There are written policies and procedures for visiting that include provision for special visits. Monterey Juvenile Hall provides ample time for visitation. In addition to the hours below, if a parent cannot make they allotted time, facility managers will provide alternative opportunity upon request. Regular Visiting Hours Girls: Saturday 9:00 A.M. – 11:00 A.M. Boys: Saturday: X Last Names: A thru L: 9:00 AM– 11:00 AM Boys: Sunday: Last Names: M thru Z: 9:00 AM– 11:00 AM Professional Visiting Hours Any Day: 8:00 A.M. - 11:15 A.M. 1:00 P.M. - 4:45 P.M. 6:00 P.M. - 8:00 P.M. Visits are tracked individually by youth in a visitation folder. Documentation reviewed noted that visits were occurring regularly with parents, guardians and others visiting regularly. Youths are allowed visits by parents, guardians, or persons Monterey County Juvenile Hall Policy and standing in loco parentis, at reasonable times. Opportunity Procedure Sections: for visiting is at least two hours per week. 5.11.2: Visitor Authorization/Clearance and 5.11.3: Authorized Visitors X 5.11.4: Visitors who May require Prior Approval 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 26 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS Visits are supervised, but conversations are not monitored Monterey County Juvenile Hall Policy and unless there is a security or safety need. Procedure Section 5.11.5: Supervising Visits and the Need to Monitor X Visits are supervised for safety and security, but staff do not monitor conversations for content. 1375 CORRESPONDENCE Monterey County Juvenile Hall Policy and Procedure Section 5.14: Mail and X There are written policies and procedures for Correspondence correspondence which ensure: a) There is no limitation on the volume of mail that youth Monterey County Juvenile Hall Policy and may send or receive; Procedure Section 5.14: Mail and Correspondence X There is no limit to what they can send and receive. b) Youth may send special mail and two letters per week Monterey County Juvenile Hall Policy and postage-free; Procedure Section 5.14.6: Youth’s Personal X Correspondence Youth may send unlimited amounts of mail. c) Youth may correspond confidentially with state and Monterey County Juvenile Hall Policy and federal courts, any member of the State Bar or holder Procedure Section 5.14.1: Searching Privileged of public office, and the Board of State and Community Mail for Contraband X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential Monterey County Juvenile Hall Policy and correspondence described above, may be read by staff Procedure Section 5.14.7: Reading and only when there is reasonable cause to believe facility Restricting Mail safety and security, public safety, or youth safety is X jeopardized. Staff scan incoming mail to ensure there is no contraband and review outgoing mail to ensure that mail rules are followed i.e. confidentiality breaches, gang information etc. 1376 TELEPHONE ACCESS Monterey County Juvenile Hall Policy and Procedure Section 5.15: Telephone Policy and There are written policies and procedures to provide youth 5.15.2: Collect Telephone Calls with access to telephone communications. X Youth have access to free phone calls as needed and collect calls on the Tel-Mate phones daily during recreation (free time). 1377 ACCESS TO LEGAL SERVICES Monterey County Juvenile Hall Policy and Procedure Sections: Written procedures ensure the rights of minors to have • 5.15.4: Access to Legal Services access to the courts and legal services include: • 5.15.4.1: Calls to Attorneys • 5.11.3.1: Pre-Approved Visitors a) Access, upon request by the youth, to licensed X attorneys and their authorized representatives; Youth have access to and may contact their b) Provision for confidential consultation with attorneys; attorneys at any time. X and, c) Unlimited postage paid legal correspondence and cost- Youth visit with their attorneys in a private free telephone access as appropriate. interview room. X Youth can write and call their attorneys as much as they need to. 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 27 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1378 SOCIAL AWARENESS PROGRAM Monterey County Juvenile Hall Policy and Section 5.6.2: Elective School Programs The County Board of Education or the Chief Probation Officer provides programs designed to promote social See 1371. Facility provides social awareness awareness and reduce recidivism. The programs consider programs for youth. Facility in process of making the needs of male and female youth and may include: some operational changes to ensure that more victim awareness; conflict resolution; anger management; youth will be involved in the programming. parenting skills; appropriate gender specific programming; juvenile justice; self-esteem; building effective decision- making skills; and, other topics that suit the needs of the youth. X The agency responsible for providing the programs Monterey County Juvenile Hall Policy and Section conducts a written annual review to ensure that the 5.6.2: Elective School Programs program content is current, consistent and relevant to the population. Additional programs that are provided from community-based providers or other outside agencies are as follows: • Alateen: AA/12 Step Support Group • Monterey County Health Department: X Cuidate- Safe Dates regarding reducing pregnancy • Department of Child Support Services: Informational Presentations All have been found to be appropriate and meet the needs of the youth in the Juvenile Hall. Probation Administration has also provided in depth reviews of all facility programs and they have been found to meet the needs of the youth in the Juvenile Hall. 1390 DISCIPLINE Monterey County Juvenile Hall Policy and Section 6.0: Discipline, Youth Rights, Due Process and There are written policies and procedures for the discipline Restrictions of minors that promote acceptable behavior. X Facility rules are clear and provided to youth upon entry. Minor rule violations are handled informally, and major rule violations are handled with due process. Documentation reviewed met regulation. Discipline is imposed at the least restrictive level that Monterey County Juvenile Hall Policy and promotes the desired behavior. X Procedure Section 6.1: Discipline 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 28 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS Discipline does not include corporal punishment, group Monterey County Juvenile Hall Policy and punishment, physical or psychological degradation or Procedure Section 6.1.1: Corporal, Cruel and X deprivation of the following: Degrading Punishment a) Bed and clothing; X Monterey County Juvenile Hall Policy and b) Daily shower, access to drinking fountain, toilet and Procedure Section 6.2: Deprivation of Youths X personal hygiene items, and clean clothing; Basic Rights c) Full nutrition; X d) Contact with parent or attorney; X e) Exercise; X f) Medical services and counseling; X g) Religious services; X h) Clean and sanitary living conditions; X i) The right to send and receive mail; and, X j) Education. X There are established rules of conduct and disciplinary Monterey County Juvenile Hall Policy and penalties to guide the conduct of youth. The rules and Procedure Section 6.3: Youth Notification of penalties, which include both major violations and youth Rules, Rights and Discipline violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS Monterey County Juvenile Hall Policy and Section 6.8: Disciplinary Due Process X There are written policies and procedures for the administration of discipline that include: Reviewed several incident reports and due a) Designation of personnel authorized to impose process forms in which major rule violations X discipline for violation of rules; resulted in room time (pre-January 2018) and/or a b) Prohibiting discipline from being delegated to any level demotion to the Comeback program. X youth; c) Definition of major and minor rule violations and their In each case, there was a completed Comeback consequences, due process requirements; Program Demotion Notice and all regulatory expectations were noted. Technical assistance provided and discussion regarding most Comeback program sanctions resulted in an automatic 5 days. Suggested that facility look at facts of the individual offense to determine graduated sanction and appropriate X time. Subsequent documents reviewed post inspection, showed that sanction time frames were more in line with the offense as opposed to the automatic 5-day demotion. It was noted that most youth do not ask for a hearing. d) Minor rule violations may be handled informally by Monterey County Juvenile Hall Policy and Section counseling, advising the youth of expected conduct or 6.8.3: Youth Rule Violations imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; Major rule violations may include withdrawal from group Monterey County Juvenile Hall Policy and activities for 24 hours or more or extension of time in Procedure Section 6.8 X custody. Major rule violations and the discipline process shall be documented and require the following: a) Written notice of violation prior to a hearing; X Monterey County Juvenile Hall Policy and b) Hearing by a person who is not a party to the incident; X Procedure Section 6.8.2.2: Rights of Youth 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 29 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS c) Opportunity for the youth to be heard, present evidence Charged with Major Rule Violations X and testimony; Monterey County Juvenile Hall Policy and d) Provision for minor to be assisted by staff in the hearing Procedure Section 6.8.2.2a X process; and, e) Provision for administrative review. Documentation reviewed showed that youth are receiving their Due Process for major rule X violations. f) Violations that result in a removal from camp or The JH ensures that all due process for MYC commitment program, but not a return to court will youth is completed. follow the due process provisions in subsection (e) above. X 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 30 - MJH REVIEW OF NON-REGULATORY REQUIREMENTS FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE NA COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19NA 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 Facility does not house 300 Youth MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non- secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) Facility does not house 601 Youth AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held Facility does not house Federal X in the facility. Youth If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT Facility does not house Adults INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the facility in a manner that allows contact with minors. X 7346 Monterey Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Monterey County - 31 - JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7346 FACILITY NAME: Wellington M. Smith Jr. Juvenile Hall FACILITY TYPE: JH CONSTRUCTION/REMODEL DATE(S): Constructed 1960 and remodeled in 2001 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: FIELD REPRESENTATIVE: Lisa Southwell DATE: January 30, 2018 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) X Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins at a X ratio of a 1:8; and Provide access to drinking fountain. X Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) X Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; X Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and one X urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic X materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room X doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) No room designed for double occupancy provided in facility. X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7346 Monterey Juvenile Hall Facility 2016-18 PHY.doc - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off X the floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences X and interviews in each camp. LIGHTING (JH, SPJH & CAMP) Lighting not measured but appears adequate. There are at least 50 foot candles of illumination at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a minimum of 28 square X feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7346 Monterey Juvenile Hall Facility 2016-18 PHY.doc - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of X clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: X No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than X 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more X than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7346 Monterey Juvenile Hall Facility 2016-18 PHY.doc - 3 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7346 FACILITY: Wellington Smith Jr. Juvenile Hall TYPE: JH RC: 84 FIELD REPRESENTATIVE: Lisa Southwell DATE: January 30, 2018 ROOMS EACH ROOM Each Room Size (L x W x H) FIXTURES* Unit # Room Applicable # RC Total or T U W F S COMMENTS Designatio Room Type Standards Beds RC Square/Cubic n s Feet D-2 Dorm Pre 1996 1 10 10 10 36 x 32 x 10.5 2 2 1 2 Less 60 sq. feet for irregular shape. Less 60 sq. feet for irregular shape. Common Dining Area 25.5 x 18 x 12. This D-1 Dorm Pre 1996 1 20 20 20 35.5 x 54 x 10.5 2 1 4 1 4 space has been converted into a recreation room. 17 Dry rooms and 5 wet rooms. Plumbing A Single Pre 1996 22 1 1 22 4 4 5 1 6 fixtures located in shower/bathroom area on unit. 20 Dry rooms and 4 wet rooms. Plumbing B Single Pre 1996 24 1 1 24 3 5 6 1 6 fixtures located in shower/bathroom area on unit. 20 Dry rooms and 4 wet rooms. Plumbing C Single Pre 1996 26 1 1 26 3 4 6 1 6 fixtures located in shower/bathroom area on unit. Plumbing fixtures located in shower/bathroom E Dorm 1998 1 12 12 12 625 sf; 8’3” ceiling 2 1 2 1 2 area on unit. Closed due to staffing issues and reopened in 2008 as part of suitability plan. Fountain, Shower and toilet are available in the Holding Single Pre-1998 2 1 1 (2) booking area. Historical Notes: Units A, B and C were under a Suitability Plan with an expanded capacity of 32 beginning October 1, 2007. During the 2008-2010 cycle a suitability self-cap was initiated limiting beds to 30 in units B and C. The Suitability Plan concluded in February 2012 and rated capacities returned to earlier levels. Units reopened after repairs to earthquake completed 2012-14 Inspection: Units D-1 and E were unoccupied and were not inspected. 2014-2016 Inspection: RC remains the same. 2016-2018 Inspection: Dorm D-1 and D-2 Deleted due to current construction of New JH. RC changed to reflect current RC. Current RC: 84 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7346 2016 2018 Monterey JH LASE - 1 - J460 LAS JUV-05.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST BSCC Code:7350 FACILITY NAME: FACILITY TYPE: Monterey County Youth Center (MYC) Juvenile Camp PERSON(S) INTERVIEWED: Jennifer Butz; Probation Director, Marla Mendoza; Probation Services Manager, Kelly Molton; Monterey County Children’s Behavioral Health, Monica Dacpano, Supervising Nurse, Natividad Medical Group, Chris Devers, Senior Director, Monterey County Office of Education, Alternative Education Programs, Various Staff and 4 Youth, ages 16-18. FIELD REPRESENTATIVE: DATE: Lisa Southwell January 31, 2018 TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Monterey County Youth Center Policy and BUILDING AND GROUNDS Procedure Section 1.3.4.7: Required Annual Inspections (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; The Monterey County Youth Center was inspected by Lewis Fiore, Building Inspector X Supervisor, Monterey County Resource Management Agency on 04/12/17. The facility was found suitable for housing youth. (B) Fire authority having jurisdiction, including a fire Monterey County Youth Center Policy and clearance as required by Health and Safety Code Section Procedure Section 1.3.4.7: Required Annual 13146.1 (a) and (b); Inspections The original fire inspection was held in January 2018. The facility did not pass. A recheck was completed by Jose Garcia of the Salinas Fire Department, Bureau of Fire Prevention, on 04/10/18. Fire clearance was granted. X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 1 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with Monterey County Youth Center Policy and Health and Safety Code Section 101045; Procedure Section 1.3.4.7: Required Annual Inspections Medical, Mental Health: Alegria Tuazon, RN completed the inspection on 03/23/2017. There were no corrective actions noted. Nutrition: X Jocelyn Mendoza, RD, CLE completed the inspection on 02/24/2017. There were no corrective actions noted. Environmental: Ifeoma Okolie, R.E.H.S III, Completed the inspection on 2/23/2017. There were no corrective actions noted. (D) County superintendent of schools on the adequacy of Monterey County Youth Center Policy and educational services and facilities as required in Section Procedure Section 1.3.4.7: Required Annual 1370; Inspections Chandalee Wood; Senior Director, Monterey X County Office of Education, Alternative Education Programs, completed the facility Education Program Review and Evaluation on 02/24/2017. There were no corrective actions noted. (E) Juvenile court as required by Section 209 of the Monterey County Youth Center Policy and Welfare and Institutions Code Procedure Section 1.3.4.7: Required Annual Inspections NA No formal report received however, Judge Roberts walked the facility with the Juvenile Justice Commission in March 2017. (F) Juvenile Justice Commission as required by Section Monterey County Youth Center Policy and 229 of the Welfare and Institutions Code or Probation Procedure Section 1.3.4.7: Required Annual Commission as required by Section 240 of the Welfare and Inspections Institutions Code. X Commissioner Steve Vagnini inspected the Monterey County Youth Center on 03/03/2017. All areas were found to be satisfactory and there were no areas of non-compliance 1320 APPOINTMENT AND QUALIFICATIONS Letter received from Chief Probation Officer Parsons dated January 18,2018. The Facility Administrator (CPO) has submitted a letter certifying that each employee has been appointed and are qualified pursuant to the requirements of this regulation. X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 2 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS The facility adheres to the minimum standards for the Letter received from Chief Probation Officer selection and training requirements in PC 6035 (STC Parsons dated January 18,2018. compliant) as well as ensures a medical, psychological and X records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1321 STAFFING I reviewed schedules, staffing lists and other documentation to determine staffing numbers a) There are an adequate number of personnel to carry on each shift, adequacy of staff on each shift, out the facility program, to provide for safety and their training and gender. I reviewed training security of minors and staff and meet established records, security check logs, incident reports, standards and regulations. youth files and a plethora of additional documentation to ensure that all required tasks were completed. Average population since the cycle began has been between 16 and 41 youth. The facility is budgeted for 2 managers, 4 supervisors and 30-line staff. The facility also uses recurrent staff which are part time, on call and as- needed. At the time of inspection, 2-line level staff positions were vacant due to recent X promotions. Line level staff ratios were high, exceeding the 1 to 10 minimum standard. Documentation reviewed showed supervisors present on shift for the supervision of staff, that minimum staffing ratios were routinely exceeded, and the facility has adequate staffing to carry out the facility program. All staff are assigned by unit and have completed CORE. There was always a minimum of 2 staff on duty and always a male and female. Facility staffing numbers are based on populations in the unit as well as the needs of the facility and/or any special needs that may exist. b) There is sufficient staff to ensure that no required Based on documentation reviewed, the facility X service is denied. appears to have adequate staffing. c) There is a sufficient number of supervisory level staff to Probation Directors are responsible for the ensure adequate supervision of all staff members. overall operations of the facility. Authorities are delegated to Supervisors who oversee the day to day operation of the facility, including the requirement to staff the facility appropriately. There are supervisors assigned or in their absence, senior officers assigned and working X 24 hours a day. Senior officers working in the place of supervisors, have supervisory powers while tasked in that role. In some cases, a supervisor or senior level officer are not available. In this case, an “Officer in Charge” is selected and is generally the most experienced on duty. This person has supervisor expectations while in charge. 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 3 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS d) There is a clearly identified person on duty who is All facility child supervision staff and managers responsible for all the operations and activities and has have been CORE and PC832 trained within X completed the Juvenile Corrections Officer Core one year of being hired. Course and PC 832 training. There is as least one staff member present on each living Youth are never left alone anywhere in the X unit whenever there are minor(s) in the unit. facility. e) The facility has sufficient food services personnel Food Services are provided in house by relative to the number and security of units including Probation employed cooks. staff to plan menus, provide kitchen supervision, direct food preparation, train staff and maintain records. Both MYC and the juvenile hall receive their food service from the MYC. All food X preparation occurs at MYC and is then transported to the Juvenile Hall. There is no staff dually assigned to food service and to child supervision at the same time. f) The facility has administrative, clerical, recreational, Medical providers are provided through medical dental, mental health building maintenance Natividad Medical Center. Medical providers and other support staff for the efficient management of consist of onsite doctors, physician assistants the facility, and to ensure that youth supervision staff and RN’s. Dental services are provided are not diverted from supervising youth. through private contract and youth are taken off site to providers for dental care. Medical staff address the youth’s medical needs. Nursing staff provide one on one medical education for specific ailments that the youth may have. Nursing is on site during the AM shift, respond from JH during the PM shift for med pass and emergencies and by phone after hours. Behavioral health services are provided by Monterey County Department of Behavior Health. For most of the cycle, staffing consisted of 4 staff; however, due to a decrease in facility population, staffing has since been decreased to 2, who are onsite X Monday-Friday between 8am and 7pm. Monterey County Crisis Mental Health services are utilized on the weekend and after hours and the Program Supervisor is available 24 hours a day to administration for consultation. Behavioral health staff provide individual, group and family therapy and focus on consultations, crisis management, discharge planning and training the youth in decision making skills. The facility has adequate ancillary staff that handle all other aspects of the facility. There are no dually assigned staff. Supervision staff are the only persons responsible for the youth always. While in school, the youth are monitored by facility supervision staff in the classrooms. 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 4 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS g) There is sufficient youth supervision staff to provide Based on documentation reviewed, staffing is continuous wide-awake supervision of youth, subject to sufficient to provide adequate supervision. X temporary variations in staff assignments, to meet special program needs. Juvenile Halls (minimum youth-staff ratio): The facility is not a Juvenile Hall. The remainder of this section (B-E) has been a) During hours that youth are awake, one wide-awake NA NA deleted as non-applicable. youth supervision staff member is on duty for each 10 youth in detention. Special Purpose Juvenile Halls (minimum youth-staff The facility is not a Special Purpose Juvenile ratio): Hall. The remainder of this section (B-E) has a) During hours that youth are awake, one wide-awake been deleted as non-applicable. NA NA youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): Monterey County Youth Center Policy and Procedure Section 2.3.3: Staffing a) During the hours when youth are awake, there is a Requirements X minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp Facility Compliant population. b) During the hours when youth are confined to their bunk Monterey County Youth Center Policy and for the purpose of sleeping, at least one wide-awake Procedure Section 2.3.4: Staffing youth supervision staff member is on duty for each 30- X Requirements youth present in the facility. Facility Compliant c) At least two wide-awake youth supervision staff Monterey County Youth Center Policy and members are on duty at all times regardless of the Procedure Section 2.3.1: Staffing number of youth in residence, unless there have been X Requirements arrangements made for backup support services which allow for immediate response to emergencies. Facility Compliant d) At least one youth supervision staff member is on duty Monterey County Youth Center Policy and who is the same gender as youth who are housed in Procedure Section 2.3.2: Staffing the facility. Requirements X MYC houses only male staff. There are always males present and on duty. Facility Compliant e) Personnel with primary responsibility for other duties Staff are either non-sworn or sworn. Non- such as administration, supervision of personnel, Sworn staff do not have youth supervision academic or trade instruction, clerical, kitchen or X roles. maintenance shall not be classified as youth supervision staff positions. f) In addition to the minimum staff to youth ratio required Monterey County Youth Center Policy and above, consideration has been given to the size, Procedure Section 2.3.5: Staffing design, and location of the camp; types of offenders Requirements committed to the camp; and the function of the camp in determining the level of supervision necessary to The Facility Director monitors the activity and maintain the safety and welfare of youth and staff. tone of the facility. If additional staff are necessary, the facility director will approve as X necessary. 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 5 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION Letter received from Chief Probation Officer AND TRAINING Parsons dated January 18,2018. CPO certification letter has been received and addresses the elements of Section 1320). X a) Prior to assuming any responsibilities each staff Monterey County Youth Center Policy and member is properly oriented to his/her duties. Procedure Section 2.2.1: Staff Training Both permanent and temporary staff are trained in the same fashion. Upon hiring, staff are provided with a basic and very limited overview of the facility and program. They are immediately placed into a more in-depth, 40- hour training program. X b) Prior to assuming responsibility for the supervision of Monterey County Youth Center Policy and youth, each youth supervision staff member receives a Procedure Section 2.2.1: Staff Training minimum of 40 hours of facility-specific orientation. Monterey County Probation provides a comprehensive 40-hour training to include: • Review of Policy and Procedure • Supervision Techniques X • Discipline and Basic Rights • Health and Safety • Use of Force • Emergency Procedures • Suicide Program • Facility Operations c) Prior to assuming primary responsibility for supervision Monterey County Youth Center Policy and of youth, each youth supervision staff member Procedure Section 2.2.3: CORE Training successfully completes the requirements of the X Juvenile Corrections Officer Core Course pursuant to Staff are CORE trained prior to having primary PC 6035. supervision. d) Prior to exercising the powers of a peace officer, staff Monterey County Youth Center Policy and shall complete PC 830 training. Procedure Section 9.7.6: Approved Defensive X Techniques -Chemical Weapon 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 6 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY Monterey County Youth Center Policy and Procedure Section 2.2.1.6: Emergency and Whenever there is youth in the facility, there is at least one Safety Procedures wide-awake person on duty at all times who meets the X training standards established by the Board of State and Staff are trained in fire and life safety during the Community Corrections for general fire and life safety and initial 40-hour orientation who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Monterey County Youth Center Policy and Procedure Manual Sections: (A) There is a policy and procedures manual that, at a X minimum, addresses all regulations that are applicable to 1.3.4: Youth Center Policy and Procedures the facility. Manual (B) The manual is available to and reviewed by all 1.3.4.1: Youth Center Updates X employees 1.3.4.3: Distribution of the Youth Center Manual (C) The manual is administratively reviewed at a minimum X every two years and updated as necessary. The Youth Center’s manual is specific to their (D) The records relating to the standards and requirements facility operations. The facility manager reviews set forth in these regulations are accessible to the Board of and updates the policy manual annually to State and Community Corrections. ensure that all changes are captured. All staff review policy as part of their initial training and are also expected to review the policy as changes are made. The facility keeps a Master Copy. Chief Parsons confirmed the last review of the MYC manual was completed in January 2018. Technical assistance provided suggesting that the manual format be revised as headers are not clear in many sections. Suggestion made to ensure clarity. X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 7 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS The manual includes: Monterey County Youth Center Policy and Table of organization, including channels of Procedure Section 2.1: Staff Titles and communications and description of job classifications; Responsibilities Each chapter has a table of contents. Chain of Command dictates communication lines. Staff titles and responsibilities are as follows: • Probation Division Director • Probation Services Manager • Juvenile Institutions Supervisor • Senior Juvenile Institutions Officer • Juvenile Institutions Officer I and II • Secretarial Assistant • Building Maintenance Worker • Laundry Worker • Contracted Services (Auxiliary Staff) X • Medical • Mental Health • School • Probation Aide • Food Administrator • Head Cook • Senior Cook a) Responsibility of the probation department, purpose of Monterey County Youth Center Policy and programs, relationship to the juvenile court, the Procedure Sections: Juvenile Justice/Delinquency Prevention Commission 1.2: Departmental Organization or Probation Committee, probation staff, school 1.2.2: Juvenile Justice Commission personnel and other agencies that are involved in 1.3.1 Youth Center Mission juvenile facility programs; 1.3.2 Goals of the Institution X Titles and responsibilities of contracted staff are also included in sections: 2.1.11.1 Medical 2.1.11.2 Mental Health 2.1.11.3 School b) Responsibilities of all employees; Monterey County Youth Center Policy and X Procedure Section 2.1 Staff Titles and Responsibilities. c) Initial orientation and training program for employees; Monterey County Youth Center Policy and Procedure Section 2.2: Staff Training X All staff, sworn and non-sworn are trained and attend an initial training. 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 8 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS d) Initial orientation, including safety and security issues, Monterey County Youth Center Policy and for support staff, contract employees, school and Procedure Section 2.2.4.3: Staff Training medical staff, program providers and volunteers; All support/non-sworn staff attend an initial orientation with the Probation Division Director, Probation Services Manager or X Juvenile Institution Supervisor or their designee to address safety and security practices, anti-discrimination policies and general program guidelines. There is a formal, documented guideline document that is provided at training. e) The maintenance of record keeping, statistics and MYC: 1.3.4.8 Maintenance of Records communication systems to ensure: efficient operation of the facility; care of minors; maintenance of minors’ Secretarial Assistants keep this information and X records; providing information to the court and those to report to outside entities as required authorized by the court or by law, release of information regarding youth; f) Ethical responsibilities; Monterey County Youth Center Policy and X Procedure Sections 2.5.3.-2.5.4 and 2.6: Employee Conduct Off Duty g) A non-discrimination provision that provides that all Monterey County Youth Center Policy and youth within the facility shall have fair and equal access Procedure Section 6.3.17 to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any Monterey County Youth Center Policy and chemical agents used in the facility. Procedure Sections 9.8.4.8 Storage of OC and X 9.8.4.9 Maintenance of OC i) Establish procedures for collection of Medi-Cal eligibility Monterey County Youth Center Policy and information and enrollment of eligible youth. Procedure Section 4.3.5.2.3: Medi-Cal Eligibility X All youth are signed up for Medi-Cal upon entry and it carries with them though release. 1325 FIRE SAFETY PLAN Monterey County Youth Center Policy and Procedure Section 8.8.4: Fire Safety The fire safety plan includes: X a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility staff Monterey County Youth Center Policy and with a two-year retention of the inspection record; Procedure Section 8.21.3: Safety/Security Inspection X Documentation was organized and well maintained. c) Fire prevention inspections as required by HSC Fire clearance was granted on 04/10/2018 13146.1 (a) and (b). X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 9 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS d) An evacuation plan; Monterey County Youth Center Policy and Procedure Sections 8.6: Evacuation of the X Youth Center and 8.7: Emergency Evacuation Evacuation maps were hung in each bay e) Documented fire drills are conducted at least quarterly; Monterey County Youth Center Policy and Procedure Section 8.14: Disaster/Fire Drills Technical assistance provided suggesting that the full facility be thoroughly documented. X f) A written plan for the emergency housing of minors in Monterey County Youth Center Policy and the case of fire; and, Procedure Section 8.7.1.2.2.9: Long Term Evacuation Information contained in the Emergency X Evacuation Plan- Fire Suppression Pre-Plan. If the MYC must be evacuated, youth that could be released, would be released to a parent or guardian and those that cannot would be transported to the Juvenile Hall. g) Fire suppression pre-plan in cooperation with the local Completed with Jose Garcia from Salinas Fire fire department. X Department. 1326 SECURITY REVIEW Monterey County Youth Center Policy and Procedure Section 9.5: Security Review The facility administrator annually reviews, evaluates, and documents security reviews. The review and evaluation The review was last completed on 01/19/2018. address the internal and external security, including, but not limited to: key control, security equipment and related training. X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 10 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES Monterey County Youth Center Policy and Procedure Sections Emergency policies and procedures include but are not limited to: escape, disturbances, and taking of hostages; • 8.20: Escape civil disturbances; fire and natural disasters; periodic • 8.5: Unit Disturbances testing of emergency equipment; storage, issue and use • 8.5.2.2: Hostages of chemical agents, related security devices, and weapons • 8.8: Catastrophic Events Fire: and ammunition, where applicable; emergency evacuation • 8.11: Earthquake: plans; and, an annual review of emergency procedures for • 8.9: Bomb all youth supervision staff. • 8.6 and 8.7: Emergency evacuation plans • 9.8.4.8: Storage, issue and use of X chemical agents and related security devices • 7.15.1.2: Periodic Testing of Emergency Equipment • 8.13.1: An annual review of emergency procedures for all youth supervision staff • 9.8.4.2: Weapons and ammunition Director Butz self-certified that the last annual review was conducted in April 2017. 1328 SAFETY CHECKS Monterey County Youth Center Policy and Procedure Section 9.3.10: Room/Bunk Checks Direct visual observation of each youth at least every 15 and 9.3.11 Supervision Security Practices. minutes when youth are asleep or in their rooms, confined in holding cells or confined to their bed in a dormitory. All Documentation reviewed showed safety checks shall be documented with the actual time the compliance with regulation and policy. Quality check is completed. review is improved with supervisors reviewing X daily to ensure compliance. Technical Assistance provided suggesting administration review what is being written on the log. 1329 SUICIDE PREVENTION PROGRAM Monterey County Youth Center Policy and Procedure Sections: a) The facility has a comprehensive written suicide • 8.2: Suicide X prevention program developed by the health • 8.2.3: Suicide Prevention administrator, mental health director and facility administrator that includes, but is not limited to: b) Suicide prevention training, which may include training Monterey County Youth Center Policy and provided in accordance with Section 1322, Orientation Procedure Section 2.2.1: Initial Training and Training and Standards and Training for Corrections Regulations pursuant to Penal Code Staff are trained in suicide prevention as part of 6035. the initial training program. Additional training occurs during CORE and during annual STC training. X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 11 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS c) Intake screening for suicide risk immediately upon Monterey County Youth Center Policy and confinement and prior to housing assignment. Procedure Section 8.2.3: Suicide Prevention Youth are transferred into the MYC directly from JH. Prior to admission, the youth are screened at the JH for suicide ideation or tendency and their history for such is reviewed. They are assessed with the MAYSI II. If a youth is found to be at risk, they are not X transferred to the MYC until cleared by mental health staff. Technical assistance provided to discuss facility putting together a brief screening to call their own. Currently, screening utilized relies on information gained from the previous facility staff. Encouraged additional screen as youth may feel more inclined to report once outside of the JH. d) Provisions facilitating communication among arresting Monterey County Youth Center Policy and officers, facility staff, family members, medical and Procedure Section 4.2.2: Housing mental health personnel in relation to suicide risk. Upon arrival, staff contact the youths parent or X guardian to inquire about suicidal thoughts or behaviors. Staff communicate with other staff and facility partners if a youth is having any issues. If a youth is found to be suicidal, he will be returned to the Juvenile Hall. e) Guidance on housing of youth at risk of suicide. Monterey County Youth Center Policy and Procedure Section 4.2.5: Suicide Watch and 8.2.3: Suicide Prevention X Youth with suicide risk or who are placed on suicide precaution watch, are not housed at the MYC. They are immediately transported to the Juvenile Hall for clearance before returning. f) Adequate supervision depending on level of suicide Monterey County Youth Center Policy and risk. Procedure Section 4.2.5.1: Suicide Watch Pending return to the JH, the youth is constantly monitored by staff with direct X observation. Youth is not left alone. g) Suicide and suicide attempt intervention policies and Monterey County Youth Center Policy and procedures. Procedure Section 4.2.5: Suicide Watch and 4.2.5.2 Suicide Watch Mental Health Once back at JH, all youth are referred for an assessment. Mental Health staff take the lead X on SEW youth. They will determine what is appropriate based on risk and notify Probation. Once on SEW, only mental health staff may remove a youth from SEW status. Once a youth is cleared, they can return to the MYC. 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 12 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS h) Provisions for reporting suicides and suicide attempts Monterey County Youth Center Policy and Procedure Section 8.2.4: Suicide Prevention X Staff complete an incident report and a copy of the incident report with a request for placement on Suicidal Emotional Watch (SEW) accompanies the youth back to JH. i) Critical incident debriefing. Monterey County Youth Center Policy and Procedure Section 7.20.4: Post Use Procedure X Medical program coordinator or designee conducts debriefing as necessary. 1340 REPORTING OF LEGAL ACTIONS Monterey County Youth Center Policy and Procedure Section 1.3.4.6: Legal Reporting The facility submits a letter of notification to the Board of X State and Community Corrections on each legal action There are no pending legal actions at MYC. pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF Monterey County Juvenile Hall (MJH) Monterey A MINOR WHILE DETAINED County Youth Center Policy and Procedure Section 8.1.6.6 Death Notices a) The administrator of the facility provides the Board of X State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. b) Written policy and procedures assure a medical and Monterey County Youth Center Policy and operational review of each in-custody death. The Procedure Section 8.1.6.2: Review Team review team includes the facility administrator and/or X the facility manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident c) There are written policies and procedures for handling Monterey County Youth Center Policy and deaths, suicide attempts, suicide prevention and Procedure Sections: notification of the juvenile court and the parent, guardian or person standing in loco parentis, in the 8.1: Death of Youth in Custody event of a serious illness, injury or death. 8.1.5: Required Notifications 8.4: Serious Injury of Illness of a Youth X 1342 POPULATION ACCOUNTING Monterey County Youth Center Policy and Procedure Section 2.18.3: Secretarial Assistant Population and profile survey reports are submitted to the Duties Board of State and Community Corrections within 10 working days after the end of each reporting period, in a format provided by the Board. Reports are submitted to the BSCC as required X by the Administrative Secretary. Reports are timely. 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 13 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1343 JUVENILE FACILITY CAPACITY MYC has not exceeded its maximum capacity this cycle. a) The number of youth detained in a living unit has X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. b) If required, the facility has submitted CARs/CCARs to NA NA BSCC since the last inspection (N/A if no to the above). c) The facility is under an approved suitability plan (N/A if NA NA no to the above). 1350 ADMITTANCE PROCEDURES Monterey County Youth Center Policy and Procedure Section 4.3: Admittance X Written policies and procedures for admittance of youth Procedure/Admittance Rights include the requirements of Sections 1324 and 1430. In juvenile halls, youth are allowed access to a telephone, in accordance with the provisions of Welfare and Institutions Code Section 627 (two completed telephone NA NA calls [parent/guardian and attorney] within an hour, at the public expense). The juvenile hall has established written criteria for NA NA detention. The juvenile camp has included policies and procedures Monterey County Youth Center Policy and that advise the youth of the estimated length of stay and Procedure Section 4.7 has developed program guidelines that include written screening criteria for inclusion and exclusion from the X This information is contained in the youth’s program. handbook and provides overview of the program and the court commit. Facility staff then explain further upon arrival. Juvenile halls shall develop policies and procedures that Monterey County Youth Center Policy and advise any committed youth of the estimated length of NA NA Procedure Section 4.3.5.2.7: Estimated Length his/her stay. of Stay 1351 RELEASE PROCEDURES Monterey County Youth Center Policy and Procedure Section 4.7: Release Procedures X Written policies and procedures for release of youth in custody provide for: a) Verification of identity/release papers; Monterey County Youth Center Policy and X Procedure Section 4.1.1: Verification b) Return of personal clothing and valuables; Monterey County Youth Center Policy and Procedure Section 4.7.2.2: Property Youth are transferred to the MYC in JH X clothing. All personal clothing is returned to the parent from the JH. Upon release, the youth’s parent brings clothing and the JH clothing is laundered and returned to the Juvenile Hall. c) Notification to the minor’s parents or guardian; Monterey County Youth Center Policy and Procedure Section 4.7.1.1: Notification X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 14 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS d) Notification to the facility health care provider in Monterey County Youth Center Policy and accordance with Sections 1408 and 1437 of these Procedure Section 4.7.2.1.4: Required Notice regulations, for coordination with outside agencies; and, Medical staff are notified in advance of the release as all youth are subject to an MDT prior to release. Additionally, the facility supervisor sends an email upon the release occurring. X Youth on medication are provided with a 30- day supply which gives the parent enough time to schedule a doctor appointment for continued care. All youth, prior to release are referred for Medi-Cal eligibility. Many youth are eligible upon release. e) Notification of school staff. Monterey County Youth Center Policy and Procedure Section 4.7.2.1.2: Required Notice Education staff are notified in advance of the release as all youth are subject to an MDT prior X to release. Additionally, the facility supervisor sends an email upon the release occurring. School staff work to provide an educational transition plan to assist the youth in returning to their home school. f) Notification of facility mental health personnel. Monterey County Youth Center Policy and Procedure Section 4.7.2.1.3: Required Notice Mental Health staff are notified in advance of X the release as all youth are subject to an MDT prior to release. Additionally, the facility supervisor sends an email upon the release occurring. g) There are written policy and procedures for furlough of Monterey County Youth Center Policy and minors from custody. Procedure Section 4.5: Furloughs X Furloughs are not allowed while in the Youth Center. 1352 CLASSIFICATION Monterey County Youth Center Policy and Procedure Section 4.2: Housing Written policies and procedures on classification of youth X for the purpose of determining housing placement in the facility provide for: a) The safety of the youth, facility staff, and the public by Monterey County Youth Center Policy and placing youth in the appropriate, least restrictive Procedure Section 4.2.1: Housing (To include housing and program settings and housing X 4.2.1-4.2.4) assignments consider the need for single, double, or dormitory assignment; Youth committed to the MYC by the court and b) Consideration of facility populations and physical all intake work is done in advance of entry. This design of the facility; allows for camp staff to prepare for a youth and to ensure classification is reviewed in advance Youth are assigned to group bays. Supervisors X track the classification of the bay and work to classify each youth based on his age, maturity, stability, program needs etc. c) Classification of a youth upon admittance to the facility; X Youth are classified by the on-duty Supervisor 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 15 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS d) Periodic classification reviews. or Officer in Charge at the time of entrance and reviews are completed no less than once a month. X Technical assistance provided and discussed the need for more formalized process and for consistent periodic classification review. Upon review of additional documentation, this issue was addressed and corrected. e) Provide that facility staff shall not separate youth from Monterey County Youth Center Policy and the general population or assign youth to a single Procedure Section 6.3.17: Youth Rights occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental X or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION Monterey County Youth Center Policy and Procedure Section 6.4: Resident Notification of Written policies and procedures require an orientation for Rules, Rights and Discipline and 6.4.1: Prior to youth prior to placement in a living area. Both written and Placement in Bay verbal information are provided. Provisions are made to X provide accessible orientation information to all detained Resident handbook last updated 1/10/18. youth including those with disabilities, limited English proficiency, or limited literacy. The orientation includes: Technical assistance provided discussing consistency. Issues discussed and addressed. a) Facility rules and disciplinary procedures; X b) Grievance procedures; X c) Access to legal services; X d) Access to health care services; X e) Access to counseling services; X f) Access to religious services; X g) Access to educational services; X h) Information on the court process; X i) Housing assignments; X j) Availability of personal care items and opportunity for X personal hygiene; k) Correspondence, visiting and telephone use; X l) Availability of reading materials, programs, and X activities; m) Use of restraints and chemical agents; X n) Use of force; X o) Emergency and evacuation procedures. X p) Non-discrimination policy. X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 16 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1354 SEPARATION Monterey County Youth Center Policy and Procedure Section 4.2.4: Special Supervision There are written policies and procedures for the separation Residents of youth for reasons that include, but are not limited to, medical and mental health conditions, assaultive behavior, Any youth that needs to be separated for long disciplinary consequences and protective custody. term or to be isolated must be returned to JH. MYC does not have the capabilities to house youth separately. X If a youth needs space, he can be separated by proximity and remain in the program. If he needs a time out, there are spaces within the facility that the youth can go to and cool off. If the youth needs more than a time out or if a youth needs to be separated for any other reason, they are returned to the Juvenile Hall., Youth who are separated are not denied normal privileges available at the facility, except to accomplish the objectives NA NA of the segregation. When the objective of the separation is discipline, Title 15, NA NA Section 1390 shall apply. A daily review of separated youth to determine whether separation remains necessary. NA NA 1355 INSTITUTIONAL ASSESSMENT AND PLAN Monterey County Youth Center Policy and (A) Written policies and procedures require that Procedure Section 4.5: Assessment and Plan assessments and plans be developed within 40 and includes the below sections: days after admission, for youth who are held for a period of 30 days or more. The assessment and • 4.5.1.1 plan shall be documented. • 4.5.1.2.1 • 4.5.1.2.2 • 4.5.1.2.3 X • 4.5.1.2.4 • 4.5.1.2.5 MYC youth are assessed with the Ohio Youth Assessment System Tool. Every youth assigned to the MYC, is assigned to a probation officer/counselor, a mental health counselor and a bay counselor. These, along with facility medical staff make up the treatment 1) The assessment is a statement of the minor’s team. This group determine as a team, what problems, which includes: the youth’s program will consist of and it is then 2) Identification of substance abuse history, X up to the youth to complete the programs that education, vocational, counseling, and family he is assigned to. reunification needs. The team is responsible to complete the (B) The institutional plan for adjudicated and pre- assessment and plan and for the periodic adjudicated minors includes written documentation review. that provides for: X 1) Objectives and time frames for the resolution of At inspection, we found inconsistencies in the problems identified in the assessment; and, documentation; however, upon subsequent 2) A plan for meeting the objectives that includes a review of additional documentation, the issue description of program resources needed and was corrected. individuals responsible for assuring that the plan is X implemented. Documentation was thorough and timely. Suggested adding in documentation verbiage 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 17 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS (C) Subsequent to adjudication, the institution plan that process is completed with youth Transition documents: plans viewed were minimal however, present. 1) Periodic evaluation of progress towards meeting X the objectives, including periodic review and discussion of the plan with the youth; 2) A transition or aftercare plan, subject to existing resources, that is completed prior to the minor X being released; and, 3) Contact with the Regional Center for the Developmentally Disabled, pursuant to Section X 1413. 1356 COUNSELING AND CASEWORK SERVICES Monterey County Youth Center Policy and Procedure Section 4.6: Casework and Counseling Services and includes the following Written policies and procedures ensure appropriate sections counseling and casework services for all youth. Policies and procedures include: Monterey County Youth Center Policy and a) Assisting with personal problems or needs that may Procedure Section 4.6.1 arise; X Each youth is assigned a Caseload Officer/Counselor and a Behavior Health Specialist. These staff are responsible for the youth and assist with their personal issues and address any other issues the youth may have including their casework issues throughout their stay. b) Assisting the youth requesting contact with parents, Monterey County Youth Center Policy and attorney, clergyman, probation officer, or other public Procedure Section 4.6.1.1 official; and, X Facility staff or the youth’s casework counselor may assist in these areas. c) Providing services as appropriate to the population Monterey County Youth Center Policy and housed in the facility, and may include: substance Procedure Section 4.6.1.2 abuse, family crisis and reunification, counseling, public X health and mental health services. Facility administrators ensure programming occurs consistent with regulatory expectations. 1357 USE OF FORCE Monterey County Youth Center Policy and Procedure Sections 9.7: Use of Force and 9.8: There are written policies and procedures for the use of Use of OC force, which may include chemical agents. Facility has a UOF policy that is specific to the MYC and complies with regulation. X OC spray is authorized as a force option. 28 UOF incidents occurred in the first year of the cycle per staff. Those reviewed were well documented and consistent with policy. Policy indicates that force is not applied as punishment, Monterey County Youth Center Policy and X discipline, or treatment. Procedure Section 9.7.4: Prohibitions There are policy statements that: Monterey County Youth Center Policy and a) Define the term “force” and address the escalation and Procedure Section 9.7.1: Use of Force and appropriate level of force, emphasizing the need to 9.7.2: Limitations X avoid the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 18 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS b) Describe the requirements for staff to report the use of Monterey County Youth Center Policy and force and to take action to stop the inappropriate use of Procedure Section 9.7.5.2: Use of Force force; X c) Define the role, notification, and follow up procedures of Monterey County Youth Center Policy and medical and mental health staff concerning the use of Procedure Sections 9.7.7 and 9.7.7.1 Use of force; and X Force d) Define the training that shall be provided and required Monterey County Youth Center Policy and for the use of force. Such training shall include, but not Procedure Sections: 9.7.6: Approved be limited to, known medical conditions that would Defensive Techniques, 9.8.3.6: contraindicate certain types of force; acceptable Contraindicates, 9.8.4: Aftercare and 9.8.3: chemical agents; methods of application; signs or X Procedures/Cautions for Use of OC Spray symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such Staff are trained in UOF in initial orientation, in agents are utilized. CORE and in refresher training courses. Policies and procedures address: Monterey County Youth Center Policy and a) The types, levels, and application of force; Procedure Sections 9.7: Use of Force, 9.8: Use documentation of the use of force; a grievance of OC, 9.7.6: Approved Defensive Tactics and X procedure; a system for investigation of the use of force 9.7.5.3: Improper Force and administrative review; and discipline for the improper use of force; b) The specific use of physical, chemical agent, lethal, and Monterey County Youth Center Policy and non-lethal force that may, or may not, be used in the Procedure Section 9.7 Use of Force and 9.8 X facility; Use of OC c) The limitations regarding the use of force on pregnant Monterey County Youth Center Policy and youth in accordance with Penal Code Section 6030(f) Procedure Section Not applicable. There are X and Welfare and Institutions Code Section 222; and, no females in the Youth Center d) A standardized format, time period, and procedure for Monterey County Youth Center Policy and reporting the use of force, including the reporting Procedure Section 9.7.5.1 Reporting requirements of management and line staff. Requirements X Reports must be completed by the end of shift and submitted to the supervisor on duty. All UOF reports are reviewed by supervisors and facility administration. 1358 USE OF PHYSICAL RESTRAINTS Monterey County Youth Center Policy and Note: The provisions of this regulation do not apply to Procedure Section 9.9 Use of Restraints the use of handcuffs, shackles or other restraint devices when used to restrain youth for movement or MYC has not used restraints on youth for this transportation. X purpose this cycle. If a youth must be restrained, he will be transported back to the Written policies and procedures govern the use of restraint Juvenile Hall as soon as safe to do so and will devices. The policies address: be checked by medical and mental health at that time. a) known medical conditions that would contraindicate Monterey County Youth Center Policy and X certain restraint devices and/or techniques; Procedure Section 9.9.2 b) acceptable restraint devices; Monterey County Youth Center Policy and X Procedure Section 9.9.4 c) signs or symptoms which should result in immediate Monterey County Youth Center Policy and X medical/mental health referral; Procedure Section 9.9.7.1 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 19 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS d) availability of cardiopulmonary resuscitation equipment; Monterey County Youth Center Policy and X Procedure Section 9.9.8 e) protective housing of restrained youth; Monterey County Youth Center Policy and X Procedure Section 9.9.7 f) provision for hydration and sanitation needs; Monterey County Youth Center Policy and X Procedure Section 9.9.7.3 g) exercising of extremities. Monterey County Youth Center Policy and X Procedure Section 9.9.7.2 Physical restraints are utilized only when it appears less Monterey County Youth Center Policy and restrictive alternatives would be ineffective in controlling the X Procedure Section 9.9.2.1 disordered behavior. Restraints are used only for those youth who present an Monterey County Youth Center Policy and immediate danger to themselves or others, who exhibit Procedure Section 9.9.3 behavior that results in the destruction of property or X reveals the intent to cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. Youth are placed in restraints only with the approval of the Monterey County Youth Center Policy and facility manager or designee. The facility manager may Procedure Section 9.9.5 X delegate authority to place a minor in restraints to a physician. Reasons for continued retention in restraints are reviewed Monterey County Youth Center Policy and X and documented a minimum of every hour. Procedure Section 9.9.6.2.3 A medical opinion on the safety of placement and retention Monterey County Youth Center Policy and is secured as soon as possible, but no later than two hours Procedure Section 9.9.6.2.1 from the time of placement. The youth is medically cleared X for continued retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for mental Monterey County Youth Center Policy and health treatment is secured as soon as possible, but in no X Procedure Section 9.9.6.2.2 case longer than four hours from the time of placement. Continuous direct visual supervision is conducted and Monterey County Youth Center Policy and documented to ensure that the restraints are properly X Procedure Section 9.9.7 employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any staff interventions are documented at least every 15 minutes, X with actual time recorded. All youth in restraint devices are housed alone or in a specified housing area for restrained minors, with X provisions to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a Monterey County Youth Center Policy and substitute for treatment. The affixing of hands and feet X Procedure Section 9.9.9.4 together behind the back (hog-tying) is prohibited. The use of restraints on pregnant minors is limited in All youth in the MYC are males. This policy accordance with Penal Code Section 6030(f) and Welfare NA NA section does not apply. and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The Monterey County Youth Center does not have a safety room. The remainder of the Written policies and procedures govern the use of safety regulation has been deleted. rooms, as described in Title 24, Part 2, Section 460A.1.13. X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 20 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1360 SEARCHES Monterey County Juvenile Hall (MJH) Monterey County Youth Center Policy and Procedure Written policies and procedures govern the search of youth, Sections 9.2: Resident Searches, 9.2.2.5: the facility, and visitors. Visitor Search and 9.3.4: Bay Inspections and Searches MYC youth are subject to shake out searches, pat down search, strip searches and visual X body cavity searches. Any search that involves a strip search or a visual cavity search requires the search be conducted by a staff member that is the same gender as the youth and must be approved by supervisory staff in advance. Technical assistance provided and discussion regarding the need for search policy update for transgender or intersex youth. Searches are conducted to insure the safety and security of Monterey County Juvenile Hall (MJH) Monterey the facility and to provide for the safety and security of the County Youth Center Policy and Procedure X public, visitors, youth, and staff. Section 9.2 Resident Searches Searches are not conducted for harassment or as a form of Monterey County Juvenile Hall (MJH) Monterey discipline or punishment. Searches are conducted in a County Youth Center Policy and Procedure X manner that preserves privacy and dignity of the person Section 9.2.1: Resident Searches being searched. Written procedures address each of the following: Monterey County Juvenile Hall (MJH) Monterey X a) Intake searches County Youth Center Policy and Procedure b) Searching youth who are returning from activities Sections 9.2: Resident Searches, 9.2.2.5: outside of the living unit, court, another facility, or X Visitor Search and 9.3.4: Bay Inspections and visiting; Searches c) Facility searches; X d) Searches of visitors; and, X e) Cross-gender supervision of searches. X 1361 GRIEVANCE PROCEDURE Monterey County Youth Center Policy and Procedure Sections 6.6: Fair Discipline and 6.7: There are written policies and procedures allowing any Grievance Procedure, 6.8: Non- Grievable youth to appeal and have grievances resolved relating to Issues and 6.9: Resident Grievance Procedure any condition of confinement. Reviewed 15 grievances that span the year. Noted that the supervisory response in several grievances was not consistent with regulation expectations for one specific supervisor. Technical assistance provided regarding this issue and it was noted that this person has X since retired. All other grievances reviewed were handled appropriately and in a timely manner. Also discussed the removal of the term “non-grievable” items in policy as all things have some level of nexus to condition of confinement and its better to allow youth to exercise their rights accordingly. 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 21 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS The policies and procedures include: Monterey County Youth Center Policy and a) A grievance form and instructions that include Procedure Section 6.7.1: Grievance Procedure provisions for the youth to have free access to the form; X b) The option for youth to confidentially file the grievance Monterey County Youth Center Policy and or deliver the form to any youth care supervision staff Procedure Section 6.9: Resident Grievance working in the facility. Procedure X Each bay has a confidential grievance box that the youth know they may file their grievances in. c) Resolution of the grievance at the lowest appropriate Monterey County Youth Center Policy and staff level; Procedure Section 6.9: Resident Grievance Procedure Youth can provide the grievance to the involved X staff for resolution or file in the box. In most cases, informal attempts have been made to resolve the issue and as no resolution can be reached, the youth file the grievance in the box as they know that supervisors check the box. d) Provision for a prompt review and response to Monterey County Youth Center Policy and grievances within a specified time limit; X Procedure Section 6.9.1.2: Formal Grievance Filed with Bay Staff e) Youth may elect to be present to explain their version of Monterey County Youth Center Policy and the grievance to a person not directly involved in the Procedure Section 6.9.2.1: Level II: Grievance X circumstances that led to the grievance. Forwarded to Supervisor for Review and Finding f) Provision for a staff representative approved by the Monterey County Youth Center Policy and facility administrator to assist the youth. Procedure Section 6.9.2.1: Level II: Grievance X Forwarded to Supervisor for Review and Finding g) Provision for a written response to the grievance which Monterey County Youth Center Policy and includes the reasons for the decisions; Procedure Section6.9.2.2: Level II: Grievance X Forwarded to Supervisor for Review and Finding h) A system which provides that any appeal of a Monterey County Youth Center Policy and grievance shall be heard by a person not directly Procedure Section 6.9.2.2: Level III: X involved in the circumstances which led to the Administrative Review grievance; and, Concerns of parent, guardians, staff or other parties are Monterey County Youth Center Policy and addressed and documented within a specified time frame, Procedure Section 6.7: Grievance Procedure whether or not those concerns are associated with a grievance. If a member of the public wish to file a grievance, they can access the form on line or receive a hard copy in the facility lobby. X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 22 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1362 REPORTING OF INCIDENTS A myriad of incident reports was reviewed throughout the process of the inspection. A written report of all incidents, which resulted in physical Incident Reports (IR) were written consistent harm, serious threat of physical harm, or death to an with regulation however, IR’s are written for just employee or a youth of a juvenile facility, or other person(s), about every incident that occurs in the facility is maintained. Such written records are prepared by staff that is outside of general operations. Staff and submitted to the facility manager by the end of the shift. submits these reports prior to the end of the shift unless previous approvals have been X arranged. 1363 USE OF REASONABLE FORCE TO COLLECT Monterey County Youth Center Policy and DNA SPECIMENS, SAMPLES, IMPRESSIONS Procedure Section 9.3: Collecting DNA Pursuant to Penal Code Section 298.1, policy and No DNA samples are collected at the MYC. If a procedures describe the use reasonable force to collect youth is required to submit a DNA sample, he DNA samples from individuals who are required to provide is returned to the MJH to have his sample such samples, specimens or impressions pursuant to NA NA completed. Penal Code Section 296 and who refuse following written or oral request. Youth will always be given the opportunity to submit to DNA sampling voluntarily. Use of Force may only be used as a last effort for compliance. The JH has not used force to collect DNA this cycle. Policy and procedures address: a) Documentation of efforts to secure voluntary compliance, including an advisement of the legal NA NA obligation to provide the requisite specimen, sample or impression and the consequences of refusal. b) Documentation of supervisory knowledge of the above NA NA and authorization to use force. c) If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the NA NA department. (Consult with County Counsel regarding statutes applicable to your department.) 1370 EDUCATION PROGRAM The facility has a full complement of teaching staff. They include: The County Board of Education provides for the administration and operation of juvenile court schools in • 2 General Education Teachers conjunction with the Chief Probation Officer or designee. • 2 Para-professional assistants Policies and procedures ensure communication and • .5 Special Education Teachers coordination between educators and probation staff. Youth can be dually enrolled in both the high school and the local community college for X community college courses and credit. Currently, youth are taking a media course. 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 23 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS Facility Manager shall request an annual review of the The annual education evaluation was education program by the superintendent of schools. This completed by Chandalee Wood, Senior annual review of each required element of the program Director, Alternative Education Programs for from the Superintendent of Schools has been received Monterey County Office of Education on along with a report or review checklist on compliance, 02/24/2017. There were no deficiencies or deficiencies, and corrective action needed to achieve noncompliance issues found at either site. X compliance. This review cannot be delegated to the site principal or other site staff member. It can however be (All notations in the yes/no category is a result contracted to a qualified outside agency. Upon completion, of the named inspection) the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be made This is now the HISET. X available to all eligible youth. Supplemental instruction shall be afforded to youth who do The CAHSEE is no longer a requirement. not demonstrate sufficient progress towards passing the X CAHSEE as set forth in the ED Code. The facility school program complies with the State The education program provides a 260-minute Education Code (Note: The Education Code currently school day. requires a 240-minute school day.) Youth are delivered to X their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall behavioral management plan, with school staff advised of X administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process safeguards in the education code, including the rights of students with X special needs. Policies and procedures address the rights of any student X who has continuing difficulty completing the school day. There are provisions for individuals with special needs that include educational instruction for youth in high security or other special units, compliance with applicable statutes for X special education, and, provision for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) days X after admission. The school conducts an educational screening and X completes an education plan within 5 days. If a youth is detained, the school requests the youths records from his/her prior school to ensure that the X educational plan is appropriate. 1371 RECREATION AND EXERCISE Monterey County Youth Center Policy and There are policies and procedures for recreation and Procedure Sections 5.4.1: Recreation, Sports exercise of youth with the intent to maximize the time youth and Social Programs and 5.1.3.2: Recreation are out of their rooms/off their bunks. and Exercise Program X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 24 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS There is the opportunity for a minimum of three hours of Monterey County Youth Center Policy and recreation, programs and exercise 3 hours a day during Procedure Section 5.1.3.2: Recreation and the week and five hours a day each Saturday, Sunday and Exercise Program other non-school days. At least one hour shall be an outdoor activity. At inspection it was difficult to determine what the youth were involved in during the time they were not in school as the documentation was not clear. Additionally, it was difficult to determine if the youth exercised outside or if they were involved in other outside activities X for fresh air. Youth noted that they would like new recreational activities for the bays, especially on weekends. Technical assistance provided and discussed the issues. Director Butz immediately addressed the concerns and provided documentation that clearly identifies that the youth are participating in their T15 required activities. The recreation and exercise schedule is posted in the living There is a calendar of activity in all bays that X units. identifies the facility schedule and program. Recreation shall include the opportunity for at least one Monterey County Youth Center Policy and hour of daily access to unscheduled activities such as Procedure Sections 5.1.4.1 and 5.1.4.2: reading, television, radio, music games etc. The activities Recreation, Sports and Social Programs are supervised and include orientation and coaching of youth. X Documentation provided shows that youth receive daily free time. Recreational activities include games, television and movies, foosball, air hockey, art, puzzles, knitting, music and karaoke. Programs shall include social awareness programs as Monterey County Youth Center Policy and outlined in Section 1378. Procedure Sections 5.6: Special Programs and X 5.6.2: Services and Activities See Section 1378 for more information. All youth shall be provided with the opportunity for at least Monterey County Youth Center Policy and one hour of large muscle activity each day. Procedure Sections 5.4.1: Recreation, Sports and Social Programs Documentation provided shows that youth X receive daily large muscle exercise. Youth play basketball, volleyball, flag football, kickball, soccer and handball. They also participate in running, smash ball and wiffleball tournaments. School physical education is not counted toward this requirement. That one hour of exercise is suspended only upon a written Monterey County Youth Center Policy and finding by the administrator/manager that the youth Procedure Section 5.4.2.1.8 represents a threat to the safety and security of the facility. X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 25 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS The administrator/manager may suspend for a period not to Monterey County Youth Center Policy and exceed 24 hours access to recreation and programs Procedure Section 5.4.2.1.9 X 1372 RELIGIOUS PROGRAM Monterey County Youth Center Policy and Procedure Section 5.5.2: Religious Services, The facility administrator provides access for voluntary 5.5.4.2: Clergy Visits and 5.5: Religious Diets participation in religious services and/or religious counseling at least once a week. A youth is allowed to Religious services are held on Sundays. Both participate in other program activities if he/she elects not to catholic and a non-denomination services are participate in religious programs. conducted, and youth can choose to go to one X or both services. Bible study is conducted on Tuesday evenings. All youth are eligible to attend as well. If youth do not choose to participate, they can participate in another program outside of their room. They are not mandated to go to religious services nor in their rooms while those services occur. Religious programs provide for: religious services, Monterey County Youth Center Policy and availability of clergy, and availability of religious diets. Procedure Section 5.5.2: Religious Services, 5.5.4.2: Clergy Visits and 5.5: Religious Diets • Religious diets are approved as X requested. • Individual clergy are authorized as needed and appropriate. • Youth may make request to see their own family clergy who may be allowed entrance for special visits. 1373 WORK PROGRAM Monterey County Youth Center Policy and Procedure 5.2: Work Programs There are written policies and procedures for assigning youths to work programs, which are meaningful, There are multiple work programs that youth constructive, and related to vocational training or increasing may participate in at the MYC. Youth may be a youth’s sense of responsibility. assigned to Kitchen Duty where youth assist in meal prep, Unit Clean Up, conducting housekeeping duties, Yard Clean UP, conducting outdoor clean up duties and the Garden Program from the spring to fall. X Policy and procedures are in place regarding these programs. Technical assistance provided encouraging that there be a formal process for “hiring and firing” to ensure consistency and fairness. 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 26 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1374 VISITING Monterey County Youth Center Policy and Procedure 5.7: Visiting Program There are written policies and procedures for visiting that include provision for special visits. Regular parent visits occur weekly on Sunday. All youth are assured a 2-hour visitation period. In addition to regular parent/family visits, X arrangements can be made for birthday celebrations, holiday visits, special baby visits and hospital visits for family members. Youths are allowed visits by parents, guardians, or persons Monterey County Youth Center Policy and standing in loco parentis, at reasonable times. Opportunity Procedure 5.8: Authorized Visitors for visiting is at least two hours per week. Visiting occurs on Sunday and is separated by X alphabet: A-L: 9am-11am M-Z: 230pm -430pm Visits are supervised, but conversations are not monitored Monterey County Youth Center Policy and unless there is a security or safety need. Procedure 5.7.1.1: Visiting X Visits are supervised for safety and security, but staff do not monitor conversations for content. 1375 CORRESPONDENCE Monterey County Youth Center Policy and Procedure 5.16: Mail and Correspondence X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that youth Monterey County Youth Center Policy and may send or receive; Procedure 5.16.1: Mail and Correspondence X All youth have the option to send and receive unlimited mail to family and friends. b) Youth may send special mail and two letters per week Monterey County Youth Center Policy and postage-free; Procedure 5.16.6.3: Youth’s Personal Correspondence X Youth are provided with 2 free postage paid letters a week. Youth can purchase additional postage at the Resident Store as part of the Behavior Management Program (BMP) c) Youth may correspond confidentially with state and Monterey County Youth Center Policy and federal courts, any member of the State Bar or holder Procedure 5.16.2: Mail and Correspondence of public office, and the Board of State and Community Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 27 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS d) Incoming and outgoing mail, other than confidential Monterey County Youth Center Policy and correspondence described above, may be read by staff Procedure 5.16.3: Mail and Correspondence only when there is reasonable cause to believe facility safety and security, public safety, or youth safety is Staff scan incoming mail to ensure there is no jeopardized. contraband and review outgoing mail to ensure that mail rules are followed i.e. confidentiality breaches, gang information etc. X 1376 TELEPHONE ACCESS Monterey County Youth Center Policy and Procedure Section 5.18: Telephone Policy There are written policies and procedures to provide youth with access to telephone communications. All youth can make one call to a parent or guardian upon transfer into the facility. This generally occurs at admission. Youth also X receive one free phone call a week to family. Free calls may be purchased as part of the BMP program. Youth have access to the pay phones daily. Pay phones are recorded and transcripts can later be accessed by facility managers if needed. 1377 ACCESS TO LEGAL SERVICES Monterey County Youth Center Policy and Procedure Section 5.1.3.6 Telephone, 5.18: X Written procedures ensure the rights of minors to have Telephone Policy and 5.18.5: Attorney and access to the courts and legal services include: Probation Officer Telephone Calls a) Access, upon request by the youth, to licensed Monterey County Youth Center Policy and attorneys and their authorized representatives; Procedure 6.3.4: Rights X Youth have access to and may contact their attorneys at any time. b) Provision for confidential consultation with attorneys; Monterey County Youth Center Policy and and, Procedure 5.7.1.1: Visiting X Neither phone calls or visits with attorneys are monitored. If an attorney comes into the facility for a visit, MYC has a room designated for these visits. c) Unlimited postage paid legal correspondence and cost- Monterey County Youth Center Policy and free telephone access as appropriate. Procedure 5.16.5: Youth’s Privileged Mail Youth can send unlimited amounts of mail to X his attorney postage free. 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 28 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1378 SOCIAL AWARENESS PROGRAM Monterey County Youth Center Policy and Procedure Section 5.3.1.7: Electives The County Board of Education or the Chief Probation Officer provides programs designed to promote social The facility has a variety of social programs awareness and reduce recidivism. The programs consider geared towards the promotion of positive peer the needs of male and female youth and may include: interaction as well as programs that are victim awareness; conflict resolution; anger management; designed to reduce recidivism. parenting skills; appropriate gender specific programming; juvenile justice; self-esteem; building effective decision- Examples of rehabilitative programs available making skills; and, other topics that suit the needs of the are as follows: youth. Aggression Replacement Training, Leadership X Counsel, Victim Impact, Joven Noble, Thinking for a Change, Life Skills and Anger Management. MYC also has a bike repair, horticulture, book club and an art program that come in regularly. The agency responsible for providing the programs Additional, non-facility provided programs conducts a written annual review to ensure that the provided that have been reviewed are as program content is current, consistent and relevant to the follows: population. • California Youth Outreach: Re- Entry Assistance for Determined Youth(READY) program regarding re- entry services. • Monterey County Health Department: Cuidate- Safe Dates regarding reducing pregnancy • Department of Child Support Services: Informational Presentations All facility programs have been reviewed and vetted by the probation department and their X partners and have been found to have therapeutic value, be of interest to the youth and are current, consistent and relevant to the population. 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 29 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1390 DISCIPLINE Monterey County Youth Center Policy and Procedure Section 6.0: Discipline, Resident There are written policies and procedures for the discipline Rights, Due Process, and Restrictions (See of minors that promote acceptable behavior. below for specific sections) Reviewed incident reports that resulted in disciplinary sanctions. Staff make efforts to resolve issues before they become serious and formal discipline occurs Discipline is defined based on seriousness of X the behavior. The sanction and level of response including due process for major rule violation is based on the severity of the situation. Minor rule violations are those behaviors that do not pose a risk to safety or security while major rule violations, that include disregard for authority or acts that endanger the safety and security of the facility, staff or youth. Policy and procedure detail the specific rules, the level of seriousness and the potential consequence. Discipline is imposed at the least restrictive level that Monterey County Youth Center Policy and promotes the desired behavior. Procedure Section 6.1: Discipline X Staff attempt to resolve most minor violations with youth through counseling or other informal means. Discipline does not include corporal punishment, group Monterey County Youth Center Policy and punishment, physical or psychological degradation or X Procedure Section 6.2.1: Purpose and Section deprivation of the following: 6.3: Basic Rights a) Bed and clothing; Monterey County Youth Center Policy and X Procedure Sections 6.3.1, 6.3.3 b) Daily shower, access to drinking fountain, toilet and Monterey County Youth Center Policy and X personal hygiene items, and clean clothing; Procedure Section 6.3.8 c) Full nutrition; Monterey County Youth Center Policy and X Procedure Section 6.3.2 d) Contact with parent or attorney; Monterey County Youth Center Policy and X Procedure Section 6.3.4 and 6.3.5 e) Exercise; Monterey County Youth Center Policy and X Procedure Section 6.3.6 f) Medical services and counseling; Monterey County Youth Center Policy and X Procedure Section 6.3.18 g) Religious services; Monterey County Youth Center Policy and X Procedure Section 6.3.9 h) Clean and sanitary living conditions; Monterey County Youth Center Policy and X Procedure Section 6.3.10 i) The right to send and receive mail; and, Monterey County Youth Center Policy and X Procedure Section 6.3.13 j) Education. Monterey County Youth Center Policy and Procedure Section 6.3.19 X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 30 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS There are established rules of conduct and disciplinary Monterey County Youth Center Policy and penalties to guide the conduct of youth. The rules and Procedure Section 6.5: Rules of Conduct and penalties, which include both major violations and youth 6.6: Fair Discipline violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide Facility Rules and behavior expectations are accessible information to youth with disabilities, limited posted. English proficiency or limited literacy. 1391 DISCIPLINE PROCESS Monterey County Youth Center Policy and Procedure Section 6.5 and 6.10 There are written policies and procedures for the administration of discipline that include: Due process is compliant with regulation and policy; however, technical assistance provided recommending that the agency review current behavior management matrix for consequences for major discipline. Policy indicates that major rule violations X including failure to follow instructions to escape or contraband are all given the same consequences; 120 hours of Special Adjustment Program (Behavior Contract and return to JH) despite severity or other factors. Those that requested hearings, received them timely and within regulation and policy guidelines; however, it was noted that not many youth had requested one. a) Designation of personnel authorized to impose Monterey County Youth Center Policy and X discipline for violation of rules; Procedure Section 6.2.2 b) Prohibiting discipline from being delegated to any Monterey County Youth Center Policy and X youth; Procedure Section 6.2.2 c) Definition of major and minor rule violations and their Monterey County Youth Center Policy and X consequences, due process requirements; Procedure Section 6.11 d) Minor rule violations may be handled informally by Monterey County Youth Center Policy and counseling, advising the youth of expected conduct or Procedure Section 6.11.5.1 imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; Major rule violations may include withdrawal from group Monterey County Youth Center Policy and activities for 24 hours or more or extension of time in Procedure Section 6.11.2 X custody. Major rule violations and the discipline process shall be documented and require the following: a) Written notice of violation prior to a hearing; Monterey County Youth Center Policy and X Procedure Section 6.11.6.1 and 6.11.7.1 b) Hearing by a person who is not a party to the incident; Monterey County Youth Center Policy and Procedure Section 6.11.7.3 X Youth are receiving Due Process. Hearing completed by the supervisor on duty. Hearing involves behavioral health, school staff and the PO as able. c) Opportunity for the youth to be heard, present evidence Monterey County Youth Center Policy and X and testimony; Procedure Section 6.11.6.3 d) Provision for minor to be assisted by staff in the hearing Monterey County Youth Center Policy and X process; and, Procedure Section 6.11.6.4 e) Provision for administrative review. Monterey County Youth Center Policy and X Procedure Section 6.11.6.5 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 31 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS f) Violations that result in a removal from camp or Monterey County Youth Center Policy and commitment program, but not a return to court will Procedure Section 6.10.3.1.11 follow the due process provisions in subsection (e) above. X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 32 - MYC REVIEW OF NON-REGULATORY REQUIREMENTSGRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE NA COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19NA 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 Facility does not house 300 Youth MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non- secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) Facility does not house 601 Youth AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held Facility does not house Federal Youth X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT Facility does not house Adults INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the facility in a manner that allows contact with minors. X 7350 Monterey YC PRO /Juvenile Inspection/16-18/Proc\Monterey County - 33 - JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7350 FACILITY NAME: Monterey County Youth Center FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1996, 2001 and 2005 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: 15 Bed Dorm added in 2001 49 Bed “Big Dorm” converted to two smaller dorms in 2008 FIELD REPRESENTATIVE: Lisa Southwell DATE: January 29, 2018 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins at a X ratio of a 1:8; and Provide access to drinking fountain. X Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) X Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; X Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and one X urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic X materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room X doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) Honor unit contains two double occupancy rooms. Contain a minimum of 800 cubic feet of airspace and 100 X square feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7350 2016 2018 Monterey Youth Facility PHY - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Two rooms located in honor dorm are dry rooms. Procedure in place that allows minors access to Contain an individual or combination drinking fountain, bathroom. X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off X the floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) Three interview rooms provided at this facility. X There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences X and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a minimum of 28 square X feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7350 2016 2018 Monterey Youth Facility PHY - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of X clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: X No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than X 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more X than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7350 2016 2018 Monterey Youth Facility PHY - 3 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7350 FACILITY: Monterey County Youth Center TYPE: Camp RC: 76 SELF CAP: 60 FIELD REPRESENTATIVE: Lisa Southwell DATE: January 31, 2018 ROOMS EACH ROOM Each Room Size (L x W x H) FIXTURES* Unit # Room Applicable # RC Total or T U W F S COMMENTS Designatio Room Type Standards Beds RC Square/Cubic n s Feet Ventana Dorm 2005 1 16 16 16 Irregular Shape- Approximately 1304 Sq. Ft. Double Pre-1998 2 2 4 4 19 x 12 x 8 Rooms 161 and 162 are a storage and weight room, respectively. (Rooms 163 and 164) Gavilan Dorm 2005 1 16 22 22 44.2 x 40.7 x 8 3 3 6 1 9 Fixtures common to Ventana and Gavilan. There are two handicap showers available. Pinnacle Dorm 1998 1 16 18 18 900 Sq. Ft. 2 2 1 3 Remodeled under 4/98 Standards. There is a Bay separate toilet and washbasin located in the storage room, which is not included in the fixture count. Laguna (Honor Unit) Room 130 Single Pre-1998 1 (1) (1) (1) 8 x 13 x 8 Room equipped with gym equipment Room 126 Dorm Pre-1998 1 4 4 4 18 x 14.5 x 8 Room 127 Dorm Pre-1998 1 4 6 6 18 x 17.5 x 8 Room 128 Dorm Pre-1998 1 4 6 6 18 x 17.5 x 8 Room 125 Dayroo 3 3 4 Fixtures common to all Dorms in Laguna. m Historical Notes: Historical Notes: The Monterey Youth Center was remodeled in 2001 under the 4/98 Standards. The RC is recalculated due to remodeling and use at the Monterey Youth Center. (17) Beds are deducted from Santa Lucia, due to the fact that this is a treatment facility operated by the Monterey Probation Department but separate from the Monterey Youth Center. The Leadership Unit was converted into laundry and storage reducing the RC by (4) beds. The RC is calculated as follows: 12 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7350 2016 2018 Monterey Youth Center LASE - 1 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Each Room Size (L x W x H) FIXTURES* Unit # Room Applicable # RC Total or T U W F S COMMENTS Designatio Room Type Standards Beds RC Square/Cubic n s Feet beds “Honor Unit”, 49 beds “Big Dorm”, and 18 beds “Pinnacle Bay= 79 RC. RC for Pinnacle is increased from 15 to 18; RC increased from 76 to 79 (effective 8/27/04) During the 2006-2008 inspection the RC was changed to 75 to reflect that actual number of beds in usable space (areas not converted to storage). Santa Lucia Bay was converted from female camp beds to a treatment facility operated by the Probation Department during the 2000-2002 inspection cycle. During the 2006-2008 inspection cycle the treatment program relocated to another facility. Santa Lucia Bay was renamed Laguna re-established as camp beds during the 2008-2010 inspection cycle. In 2008 a remodel project to incorporate the “Missouri Model,” was initiated to convert the larger “Big Dorm” into two smaller dorms named Ventana and Gavilan. Upon completion the camp instituted a self cap at 60. BSCC RC was changed to 76 reflecting the potential maximum capacity as a result of the remodel. During the 2014 inspection, it was noted that the two rooms in Ventana had been re-numbered, that is now reflected in the LASE. 2016 2018: RC remains the same. No change- 76. Less beds were physically present (providing more space in dorm) however, beds are in storage if needed. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7350 2016 2018 Monterey Youth Center LASE - 2 - J460 LAS JUV-05.dot (8/05)