Napa County (2018-2020 inspection cycle)

March 25, 2020 Julie Baptista, Chief Probation Officer Napa County Probation Department 212 Walnut Street Napa, CA 93230 NAPA COUNTY JUVENILE HALL BSCC # 7357 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Baptista: This letter is to advise you that the 2018/2020 biennial inspection of the Napa County Probation Department’s Juvenile Hall has been completed, pursuant to Welfare and Institutions Code Section 209 and 885. A pre-inspection briefing was held on February 28, 2019, and the facility was inspected on October 28-29, 2019. Facility Superintendent Marlon Washington, as well as his staff and collaborative partners, made the inspection process seamless and represented the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for, organizing and participating in the inspection, especially given the amount of documentation requested. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of: this transmittal letter; the Title 15 Procedures checklist outlining Title 15 requirements for both facilities; a Physical Plant Evaluation checklist outlining Title 24 requirements for the design of the facilities, and; a Living Area Space Evaluation (LASE) summarizing the physical plant configuration and showing the rated capacity of each facility. Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statute also require local inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction; local health officer; county Superintendent of Schools; Juvenile Court; and the Juvenile Justice Commission. Results of those inspections are considered a part of this report and the dates of the local inspections may be found in the accompanying Procedures Checklist. There are no compliance issues relating to your local inspections. Inspection Scope The inspection included a review of the Napa County Juvenile Hall Policy and Procedure Manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations outlined in Title 15, Minimum Standards for 7357 Napa:18-20 Napa County Probation Department Chief Baptista Page 2 Juvenile Facilities1 and verification that the complete manual is compliant with Regulation 1324, Policy and Procedures Manual. After the review of the manual, we reviewed documentation to assure that practice and policies are consistent with Title 15. We followed that review with a physical plant tour and interviews with administration, facility staff, collaborative partners and youth. Inspection Results Operations We reviewed incident reports, grievances, admission/classification documentation, separation/room confinement incident reports and disciplinary reports/findings to ensure compliance with newly implemented Title 15 Regulations and to ensure procedures and process were consistent. Although some documentation revealed minor issues with consistency, overall the forms and practices have been improved through administrative audit to show a pattern and practice of compliance with both policies and Title 15. We interviewed facility staff and collaborative partners including probation, medical, mental health, and educational staff. The purpose was to assess the level of communication and collaborative management of youth. Each noted a positive relationship and a true partnership between staff, administration, teachers, medical, and mental health staff to best meet the needs of all youth in the facility. We observed unit and facility movement, exercise, and dayroom activities, which revealed a busy, full, and structured schedule. Staff were professional and caring. With the implementation of significant changes to Title 15 regulations this cycle, it is important to note the Napa County Probation Department was ready for inspection and vested in the process to ensure youth are receiving the benefit of those changes. The sincerity of providing programs and treatment was well documented, as was the follow up with partners and staff. Interventions and response to high risk situations were appropriate. The process of discipline due process and grievances appeared fair. Incidents of separation and room confinement, although there were very few this cycle, were consistent with regulations. Youth interviewed indicated staff were genuine and reasonable in all aspects of their interactions. Education The Napa County Office of Education operates the Crossroads School in the facility. Staffing includes two full time general education teachers, one of which is a certified 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7357 Napa:18-20 Napa County Probation Department Chief Baptista Page 3 special education resource teacher, one IEP Coordinator through the Napa Valley Unified School District, and they are pending hiring a para-professional staff. Class duration meets minimum requirements and teachers routinely stay beyond the end of the school day to assist youth with tutoring for credit recovery. Two students graduated from high school while in custody during the 2017-2018 school year. Teachers and Office of Education staff work with probation staff in re-entry planning to ensure youth are continuing educational opportunities. The school resource staff work with graduated youth to enroll in and register for community college with the use of chrome books for online attendance. The school and probation are working to make this available to more youth, with an opportunity for dual enrollment. Additionally, school staff facilitate two vocational programs: California Career Zone for employment opportunities and IXL, an online Math program to enhance math skills for independent living opportunities. The staff also provide lessons in art, literature, poetry and coding. The school program is accredited through the Western Association of Schools and Colleges. Programming The facility houses pre-and post- adjudicated youth, providing required programing for those youth ordered into custody. The facility plans to operate a commitment program, the New Horizons Academy, in 2020. Currently, youth are provided a wide array of services offered through collaborative partnerships, outside volunteers and probation staff. Individualized case plans are completed for these youth with specific goals and objectives for their stay. All youth participate in programming that includes social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. Structured programs include: Aggression Replacement Therapy; Arts Appreciation; Big Brothers/Sisters; Carey Guides which focus on identified risks; Conflict resolution; Cognitive behavior Interventions through the Change Company; Culinary Program; Debate program; Documentary night programs; Drug and Alcohol Counseling via ALDEA; Financial Awareness; Gang Awareness; Life Skills; Mindfulness; Music Appreciation; Nimbus Arts; Parenting Skills and Supports (COPE); Peer Mentoring; Pet Therapy; Thinking for a Change; and other programs facilitated by teachers and staff The facility emphasizes positive school, work, and unit behavior through their structured schedule and behavior programming options, which focus on reinforcing positive behavior with consistent staff responses to negative behavior. This provides for clear expectations of youth behavior. The staff support natural consequences so that youth may learn from mistakes. The youth interviewed were hard pressed to think of anything they would change in the facility, indicating they were treated fairly and respectfully by staff. 7357 Napa:18-20 Napa County Probation Department Chief Baptista Page 4 Title 15, CCR Minimum Standards During our visit, we offered technical assistance and made best-practice recommendations to your management team to assist or enhance operations for future compliance inspections, given the changes to regulations this cycle. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we find the Napa County Juvenile Hall is has no issues of non-compliance with all Title 15 Regulations and there is no corrective action required. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 60. On the day of the inspection, the population was 13, ten youth in detention and three youth in post-commitment programming. Although you are a pilot county for SB 1004 and had previously dedicated the Merit Unit for housing the transitional age youth participants, you have removed the in-custody portion to that program and are actively moving forward with a camp designated program, New Horizons Academy, in 2020. We look forward to working with you in this endeavor to provide long-term treatment and rehabilitative services for Napa County youth. Training The most recent Standards and Training for Corrections audit reports that the Napa County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non- compliance were noted. We are very impressed with the overall operation and administration of the Napa County Juvenile Hall. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. You have every reason to be proud of your managers and their staff. They are doing an outstanding job in caring for the youth in their care. This concludes our 2018-2020 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together, especially as you move forward with the New Horizons Academy. 7357 Napa:18-20 Napa County Probation Department Chief Baptista Page 5 Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Napa County* Chair, Juvenile Justice Commission, Napa County* Chair, Board of Supervisors, Napa County* County Administrator, Napa County* Marlon Washington, Facility Superintendent-Napa County Probation Department *Copies of full inspection are available upon request. 7357 Napa:18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7357 FACILITY NAME: Napa County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Marlon Washington, Superintendent; Alexander (AJ) Alarcon, Assistant Superintendent; Camati Calvin, Supervising Juvenile Hall Counselor; Lisa Martindale, Supervising Juvenile Hall Counselor; Rebecca Gregory, Wellpath Medical Services, RN; Ann Edwards, Napa County HHSA, Behavior Health Clinician; Anne Marie Carter, Napa County Office of Education, Teacher; Youth Tristan, age 13; Youth Lucas, age 16; Youth Avery, age 16; Youth Tito, age 16. FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 29-30, 2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by 2018: October 18, 2018 the Board of Supervisors to approve building safety; ☒ ☐ ☐ 2019: October 31, 2019 (B) Fire authority having jurisdiction, including a fire 2018: October 5, 2018 clearance as required by Health and Safety Code ☒ ☐ ☐ 2019: December 5, 2019 Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with 2018: Health and Safety Code Section 101045; Environmental Health August 8, 2018 Medical/Mental Health December 18, 2018/November 14, 2018 Nutritional Health October 11, 2018 2019: Environmental Health September 18, 2019 ☐ ☐ ☒ Medical/Mental Health December 10, 2019; February 5-6, 2020** **Inspection pending additional elements of training and response. The facility Superintendent is working with Wellpath to include missing items in the Medical Provider Manual. Nutritional Health December 18, 2019 (D) County superintendent of schools on the adequacy 2018: December 13, 2018 of educational services and facilities as required in ☒ ☐ ☐ 2019: November 22, 2019 Section 1370; 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7357 Napa JH PRO;18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) Juvenile court as required by Section 209 of the ☐ ☐ 2018: October 12, 2018 ☒ Welfare and Institutions Code 2019: October 17, 2019 (F) Juvenile Justice Commission as required by Section 2018: October 12, 2018 229 of the Welfare and Institutions Code or ☐ ☐ 2019: October 17, 2019 ☒ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed BSCC Note: Compliance with this section is in a memorandum completed by Chief determined by receipt of the Chief Probation Officer’s Probation Officer Butler dated October 28, 2019. certification letter confirming that all elements of regulation are met. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test ☒ ☐ ☐ and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection ☒ ☐ ☐ and training requirements adopted by the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: 7357 Napa JH PRO;18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to Section 4, 4.2.9, Policy carry out the overall facility operation and its The facility has a Superintendent, Assistant programming, to provide for safety and security of youth and staff, and meet established standards and ☒ ☐ ☐ Superintendent, 4 Supervising Juvenile Hall Counselors (SJHC), 6 Senior JHC and 22 regulations; JHC’s. All positions are full except 2 JHC’s. All staff are core trained. b) ensure that no required services shall be denied Section 4, 4.2.9, I ☒ ☐ ☐ because of insufficient numbers of staff on duty absent exigent circumstances; c) have a sufficient number of supervisory level staff to ☒ ☐ ☐ Section 4, 4.2.9, II-A ensure adequate supervision of all staff members; d) have a clearly identified person on duty at all times Section 4, 4.2.9, II-A who is responsible for operations and activities and ☒ ☐ ☐ has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living ☒ ☐ ☐ Section 4, 4.2.9, IV-A unit whenever there are youth in the living unit; f) have sufficient food service personnel relative to the Section 4, 4.2.9, III-A number and security of living units, including staff There is a Food Services Coordinator and 2 qualified and available to: plan menus meeting cooks, with someone on duty to prepare all nutritional requirements of youth; provide kitchen ☒ ☐ ☐ youth meals on-site. supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, Section 4, 4.2.9, III-B medical, dental, mental health, building The facility has support staff and ancillary maintenance, transportation, control room, facility ☒ ☐ ☐ partners for medical, behavioral health and security and other support staff for the efficient school. Only youth supervision staff (JHC) management of the facility, and to ensure that youth are responsible for youth supervision. supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide Section 4, 4.2.9, IV continuous wide-awake supervision of youth, Review of the facility schedule and subject to temporary variations in staff assignments ☒ ☐ ☐ accompanying rosters reveal compliance to to meet special program needs. Staffing shall be in this regulation. compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Section 4, 4.2.9, IV-B (A) during the hours that youth are awake, one wide- The facility staffs within the 1:10 ratio awake youth supervision staff member on duty for ☒ ☐ ☐ required by regulation. Staff work 8, 10 and each 10 youth in detention; 12 hour overlapping shifts to cover all required components of T15. 7357 Napa JH PRO;18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their Section 4, 4.2.9, IV-C room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ The facility staffs within regulation of 1:30. youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Section 4, 4.2.9, IV-D members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty Section 4, 4.2.9, IV-E ☒ ☐ ☐ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other Section 4, 4.2.9, IV-F duties such as administration, supervision of ☒ ☐ ☐ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- The facility is not a Special Purpose Juvenile staff ratio) Hall. ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) The facility is not designated as a Camp; (A) during the hours that youth are awake, one wide- however, they have recently started the New awake youth supervision staff member on duty for ☐ ☐ ☒ Horizons Academy treatment program for each 15 youth in the camp population; committed youth. We strongly recommend they apply for camp status. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; 7357 Napa JH PRO;18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Section 4, 4.2.1 ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth ☒ ☐ ☐ supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 1 (2) scope of decisions they shall make; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 2 (3) the identity of their supervisor; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 3 (4) the identity of persons who are responsible to Section 4, 4.2.1, I-A, 4 ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Section 4, 4.2.1, I-A, 5 ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. Section 4, 4.2.1, I-A, 6 ☒ ☐ ☐ Section 1, 1.1.10, I Department Code of Conduct (b) Prior to assuming any responsibility for the Napa County provides 60 hours of facility supervision of youth, each youth supervision staff specific training, including training for member shall receive a minimum of 40 hours of PREA and Culturally Relevant/Gender facility-specific orientation, including: ☒ ☐ ☐ Responsive approaches. Each year, staff receive a block of training related to trauma, defensive tactics, fire/life safety, motivational interviewing and first aid/CPR. (1) individual and group supervision techniques; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 7 (2) regulations and policies relating to discipline and Section 4, 4.2.1, I-A, 8 rights of youth pursuant to law and the ☒ ☐ ☐ provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 10 7357 Napa JH PRO;18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) suicide prevention and response to suicide Section 4, 4.2.1, I-A, 11 ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Section 4, 4.2.1, I-A, 12 techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Section 4, 4.2.1, I-A, 13 ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of Section 4, 45.2.1, I-A, 16 ☒ ☐ ☐ emergencies; (8) routine security measures, including facility Section 4, 4.2.1, I-A, 17 ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Section 4, 4.2.1, I-A, 18 ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Section 4, 4.2.1, I-A, 15 (11) fire/life safety training ☒ ☐ ☐ Section 4, 4.2.1, I-A, 20 (c) Prior to assuming sole supervision of youth, each Section 4, 4.2.1, II-A, 1 youth supervision staff member shall successfully complete the requirements of the Juvenile ☒ ☐ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer Section 4, 4.2.1, II-A, 2 youth supervision staff shall successfully complete ☒ ☐ ☐ training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Section 4, 4.3.1, I-A and B Whenever there is a youth in a juvenile facility, there Fire and Life Safety is part of the Core shall be at least one wide awake person on duty at all Training staff receive, therefore, there is ☒ ☐ ☐ times who meets the training standards established by the always a staff on duty trained in Fire and Board for general fire and life safety which relate Life Safety. The facility conducts fire drills, specifically to the facility. fire and life safety inspections and reviews emergency procedures with all staff. 1324 POLICY AND PROCEDURES MANUAL The facility Policy and Procedures Manual All facility administrators shall develop, publish, and was reviewed and updated by Superintendent implement a manual of written policies and procedures Marlon Washington on November 30, 2018, that address, at a minimum, all regulations that are and is reflective of all changes made to applicable to the facility. Such a manual shall be made regulation effective 1-1-19. The manual is available to all employees, reviewed by all employees, available electronically and in hard copy on ☒ ☐ ☐ and shall be administratively reviewed at a minimum each unit. The manual was provided to every two years, and updated, as necessary. Those BSCC staff with all updates as required. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Section 4, 4.1.2 Organizational Chart communications and a description of job ☒ ☐ ☐ Section 4, 4.1.3 Chain of Command classifications; Section 4, 4.1.4 Job Classifications 7357 Napa JH PRO;18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose Mission Statement of programs, relationship to the juvenile court, the Section 4, 4.4.2 Responsibilities and Juvenile Justice/Delinquency Prevention relationships with other agencies ☒ ☐ ☐ Commission or Probation Committee, probation Section 4, 1.2.3 Use of Volunteers and staff, school personnel and other agencies that are Interns involved in juvenile facility programs; (c) responsibilities of all employees; Section 4, 1.1.10, I Ethical Responsibilities ☒ ☐ ☐ and Code of Conduct (d) initial orientation and training program for Section 4, 4.2.1, I-A ☒ ☐ ☐ employees; (e) initial orientation, including safety and security Section 4, 1.2.3, I-B, 10 Interns issues and anti-discrimination policies, for support ☒ ☐ ☐ Section 4, 1.2.3, II-B, 10 Volunteers staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Facility support staff are responsible for communication system to ensure: ☒ ☐ ☐ reporting and maintaining records required by regulation. (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Section 4, 4.4.1 (2) legal and proper care of youth; ☒ ☐ ☐ Section 4, 4.4.5 (3) maintenance of individual youth's records; ☒ ☐ ☐ Section 4, 4.4.5 (4) supply of information to the juvenile court and As requested and authorized by the facility ☒ ☐ ☐ those authorized by the court or by the law; and, Superintendent. (5) release of information regarding youth. ☒ ☐ ☐ Section 4, 4.4.5, VII Confidentiality (g) ethical responsibilities; Section 4, 1.1.10, I Ethical Responsibilities ☒ ☐ ☐ and Code of Conduct (h) trauma-informed approaches; ☒ ☐ ☐ Section 4, 4.5.1 Admission; 4.2.1, I-A, 13 (i) culturally responsive approaches; ☒ ☐ ☐ Section 4, 4.5.1 Admission (j) gender responsive approaches; ☒ ☐ ☐ Section 4, 4.5.1 Admission (k) a non-discrimination provision that provides that all Section 4, 4.2.7 Policy youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Section 4, 4.3.2, V chemical agents related security devices, and Napa County Juvenile Hall does not use weapons and ammunition, where applicable; chemical agents or other security devices. ☒ ☐ ☐ All law enforcement staff store weapons in the sally port lockers prior to entering the facility. 7357 Napa JH PRO;18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (m) establishment of procedures for collection of Medi- Section 3, 3.3.1 Policy Cal eligibility information and enrollment of eligible ☒ ☐ ☐ youth; and, (n) establishment of a policy that prohibits all forms of Section 4, 1.1.4 Child Abuse Reporting sexual abuse, sexual assault and sexual harassment. Section 4, 1.1.17 PREA Policy The policy shall include an approach to preventing, Section 4, 4.2.1, I-A, 9 detecting and responding to such conduct and any ☒ ☐ ☐ The above policies are department wide retaliation for reporting such conduct, as well as a Administration policies. provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Section 4, 4.3.1 Policy The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with ☒ ☐ ☐ the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Section 4, 4.3, II Section 4, 4.3, II, ☒ ☐ ☐ manual of policy and procedures; b) monthly fire and life safety inspections by facility Section 4, 4.3.1, II-I staff with two- year retention of the inspection ☒ ☐ ☐ These are completed monthly by the Safety record; Officer. c) fire prevention inspections as required by Health Section 4, 4.3.1, II-K and Safety Code Section 13146.1(a) and (b); These are completed annually. The last ☒ ☐ ☐ inspection was conducted on December 5, 2019. d) an evacuation plan; ☒ ☐ ☐ Section 4, 4.3.1, II-J e) documented fire drills not less than quarterly; Section 4, 4.3.1, II-G Fire drills occur quarterly, however, due to ☒ ☐ ☐ recent extreme fire dangers in the community, we recommend the facility have fire drills monthly, on different shifts. f) a written plan for the emergency housing of youth in Section 4, 4.3.1, IV-C ☒ ☐ ☐ the case of fire; and, g) development of a fire suppression pre-plan in Section 4, 4.3.1 Policy and II ☒ ☐ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW Section 4, 4.3.5, V-A Inspections and D- Annual Review Each facility administrator shall develop policies and procedures to annually review, evaluate, and document ☒ ☐ ☐ The last security review was conducted by security of the facility. The review and evaluation shall Superintendent Marlon Washington on include internal and external security, including, but not October 15, 2019. limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Section 4, 4.3.2 The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; Section 4, 4.3.2, I-A Escapes ☒ ☐ ☐ Section 4, 4.3.2, II-A Disturbances Section 4, 4.3.2, III-A Hostages (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ Section 4, 4.3.2, IV-A 7357 Napa JH PRO;18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) fire and natural disasters; ☒ ☐ ☐ Section 4, 4.3.1 (d) periodic testing of emergency equipment; ☒ ☐ ☐ Section 4, 4.3.1, I-C (e) emergency evacuation of the facility; and ☒ ☐ ☐ Section 4, 4.3.1, II-J (f) a program to provide all youth supervision staff Section 4, 4.3.1, VI-A Superintendent with an annual review of emergency procedures. Section 4, 4.3.1, VI-B Staff ☒ ☐ ☐ Staff are required to read the emergency procedures section of policy annually. 1328 SAFETY CHECKS Section 4, 4.3.4 Policy The facility administrator shall develop and implement It is noted the facility policy directs how the policy and procedures that provide for direct visual safety checks are done and what staff are observation of youth at a minimum of every 15 minutes, required to look for. There is a section that at random or varied intervals during hours when youth provides staff shall be sensitive to the are asleep or when youth are in their rooms, confined in privacy and dignity of youth. We discussed ☒ ☐ ☐ holding cells or confined to their bed in a dormitory. the need for safety checks when youth are Supervision is not replaced, but may be supplemented “all out” and the option for completing head by, an audio/visual electronic surveillance system counts. Review of safety checks reveal designed to detect overt, aggressive or assaultive compliance to regulation. behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 1329 SUICIDE PREVENTION PLAN Section 4, 4.2.8 Policy The facility administrator, in collaboration with the The facility suicide prevention plan is a healthcare and behavioral/mental health administrators, shall plan and implement written policies and coordinated effort between Probation, procedures which delineate a Suicide Prevention Plan. Wellpath and HHSA-Behavioral Health. The plan shall consider the needs of youth experiencing The process is compliant with regulation but past or current trauma. Suicide prevention responses has not been “tested” since new regulations shall be respectful and in the least invasive manner ☒ ☐ ☐ as there have been no attempts or suicides consistent with the level of suicide risk. The plan shall reported. Specific criteria in the plan include the following elements: addresses screenings, communication, response and notifications. All of these elements occur regularly at a weekly MDT meeting, not only as a result of critical incidents. (a) Suicide prevention training as required in Section 4, 4.2.8, I Section 1322, Youth Supervision Staff ☒ ☐ ☐ Orientation, and Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Section 4, 4.2.8, II-B Precautionary Protocols ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform Section 4, 4.2.8, II-C ☒ ☐ ☐ intake processes shall be trained in screening youth for risk of suicide. 7357 Napa JH PRO;18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) All youth who have been identified during Section 4, 4.2.8, II-E the intake screening process to be at risk of ☒ ☐ ☐ suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed Section 4, 4.2.8, II-F ☒ ☐ ☐ to ensure the youth’s safety pending the behavioral/mental health assessment. (c) Referral process to behavioral/mental health ☒ ☐ ☐ Section 4, 4.2.8, II-E staff for assessment and/or services. (d) Procedures for monitoring of youth identified ☒ ☐ ☐ Section 4, 4.2.8, III-G at risk for suicide. (e) Safety Interventions Section 4, 4.2.8, III-H (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not limited to: A. Housing consideration ☒ ☐ ☐ Section 4, 4.2.8, III-H Suicide Watch B. Treatment strategies including Section 4, 4.2.8, III-I, 4 Trauma Informed ☒ ☐ ☐ trauma-informed approaches approaches (2) Procedures to instruct youth supervision Section 4, 4.2.8, III Monitoring treatment staff how to respond to youth who exhibit ☒ ☐ ☐ and safety interventions. suicidal behaviors. Section 4, 4.2.8, II-C Training (f) Communication Section 4, 4.2.8, II-A (1) The intake process shall include communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current The facility has implemented weekly MDT information sharing about youth at risk for meetings, called “the Committee,” in which suicide with youth supervision, healthcare, ☒ ☐ ☐ probation staff and administrators, medical, and behavioral/mental health staff. behavioral health and teachers or school administrators brief each youth in custody. (g) Debriefing of Critical Incidents Related to Section 4, 4.2.8, III-O Suicides or Attempts ☒ ☐ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Section 4, 4.2.8, III, M-2 ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Section 4, 4.2.8, III-M, 3 ☒ ☐ ☐ youth. 7357 Napa JH PRO;18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Documentation Section 4, 4.2.8, III-M (1) Documentation processes shall be ☒ ☐ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Section 4, 4.2.8, III-L the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Section 4, 4.4.1 Policy Each facility shall submit to the Board a letter of ☒ ☐ ☐ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR Section 4, 4.4.2, I Death INJURY OF A YOUTH WHILE DETAINED (1) Death of a Youth. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Section 4, 4.4.2, I-F facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☐ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Section 4, 4.4.2, I-C Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Section 4, 4.4.2, I-E the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7357 Napa JH PRO;18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Serious Illness or Injury of Youth Section 4, 4.4.2, II Policy (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Napa County Juvenile Hall submits monthly reports to the BSCC. Each juvenile facility shall submit required population ☒ ☐ ☐ and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Section 4, 4.4.4, II When the number of youth detained in a living unit of a The rated capacity for the facility is 60, juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ however, there is a self-imposed cap of 50, fifteen (15) calendar days in a month, the facility which is documented in their staffing administrator shall provide a crowding report to the documents and schedule. Board in a format provided by the Board. 7357 Napa JH PRO;18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Section 4, 4.5.1 Policy The facility administrator shall develop and implement Youth are screened at admission via the written policies and procedures for admittance of youth Medical Screening form, completed by staff. that emphasize respectful and humane engagement with There are questions specific to suicide and youth, and reflect that the admission process may be sexual abuse. Additionally, prior to moving traumatic to youth who may have already experienced to the housing unit, youth sign an Orientation trauma. Policies shall be trauma-informed, culturally form indicating their ability to report any relevant, and responsive to the language and literacy sexual abuse or harassment. Also, the needs of youth. In addition to the requirements of admission process includes a transgender Sections 1324 and 1430 of these regulations: preference form to allow youth to articulate their desired housing, dress and search preferences. Youth admitted after medical or behavioral staff leave are seen the following day. Behavioral Health staff complete the MAYSI when seen. Based on the admission form, on-call medical or behavioral health staff are called to place a youth on a specific watch, depending on the circumstances. Facility staff are over cautious in these ☒ ☐ ☐ situations based on their conversations with, interactions with and documentation of the youth’s behavior during the process. It is still noted that facility staff do not approve or deny admissions. This is done by DPO’s working in Intake. After hours booking require the Probable Cause Declaration faxed to the jail for the on-call judge to decide if a youth is detained or released. We recommend allowing the on- duty supervisor be given the authority to authorize detention or if they are unsure, to contact the Superintendent or Assistant Superintendent. Napa County is the only juvenile facility statewide that has specific criteria for detention but do not allow administrators/supervisors to make the booking decision. (a) the admittance process shall include: Section 4, 4.5.1, IV-A, 2 (1) Access to two free phone calls within one hour The facility offers 2 phone calls at intake. ☒ ☐ ☐ of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ Section 4, 4.5.1, V-A (3) Documented secure storage of personal Section 4, 4.5.1, V-B ☒ ☐ ☐ belongings; (4) Offer of food upon arrival; Section 4, 4.5.1, IV-A, 1-g (after medical ☒ ☐ ☐ screening) Section 4, 4.5.1 7357 Napa JH PRO;18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health Section 4, 4.5.1, IV-A, 1-a and safety issues, intellectual or developmental ☒ ☐ ☐ Medical screening including behavioral disabilities; health (6) Screening for physical and developmental Section 4, 4.5.1, IV-A, 1-b disabilities in accordance with Sections 1329, ☒ ☐ ☐ Section 4, 4.5.20 Youth with Developmental 1413, and 1430 of these regulations; Disabilities (7) Contact with Regional Center for the Section 4, 4.5.1, IV-A, 1-c Developmentally Disabled for youth that are ☒ ☐ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Section 4, 4.5.1, IV-A, 1-f (b) juvenile hall administrators shall establish written Section 4, 4.5.1, III Criteria for Detention criteria for detention that considers the least ☒ ☐ ☐ restrictive environment. (c) juvenile camps and post-dispositional programs in Section 4, 4.5.1, VII juvenile halls shall develop policies and procedures that advise the youth of the estimated length of ☒ ☐ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Section 4, 4.5.1, IV-A, 2-c that advise any committed youth of the estimated ☒ ☐ ☐ Juvenile Hall Counselors go over the Minute length of his/her stay. Order with the youth at intake. 1350.5. SCREENING FOR THE RISK OF SEXUAL Section 4, 4.5.1, IV-1 ABUSE This is part of the Medical Screening form The facility administrator shall develop and implement and Orientation process. written policies and procedures to reduce the risk of ☒ ☐ ☐ sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of admission based on the following information: (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, A (b) Gender nonconforming appearance or manner; Section 4, 4.5.1, IV-1, B or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☐ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, C (d) Age; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, D (e) Level of emotional and cognitive development; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, E (f) Physical size and stature; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, F (g) Mental illness or mental disabilities; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, G (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, H (i) Physical disabilities; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, I (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Section 4, 4.5.1, IV-1, J 7357 Napa JH PRO;18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) Any other specific information about the Section 4, 4.5.1, IV-1, K individual youth that may indicate heightened ☒ ☐ ☐ needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Section 4, 4.5.1, IV-2 conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Section 4, 4.5.1, IV-3 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Section 4, 4.5.2 Release Procedures The facility administrator shall develop and implement ☒ ☐ ☐ The policies for release articulate criteria and written policies and procedures for release of youth documentation prior to and after a youth from custody which provide for: leaves the unit. (a) verification of identity/release papers; ☒ ☐ ☐ Section 4, 4.5.2, I-D, 2 (b) return of personal clothing and valuables; ☒ ☐ ☐ Section 4, 4.5.2, I-D, 4 and 5 (c) notification to the youth's parents or guardian; Section 4, 4.5.2, I Final Release Section 4, 4.5.2, IV In-Custody Transfer ☒ ☐ ☐ Release Section 4, 4.5.2, V DJJ Release (d) notification to the facility health care provider in Section 4, 4.5.2, I-D, 7 accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Section 4, 4.5.2, I-D, 8 (f) notification of facility mental health personnel. ☒ ☐ ☐ Section 4, 4.5.2, I-D, 9 The facility administrator shall develop and implement Section 4, 4.5.2, I-E policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Section 4, 4.5.2, II-E through H written policies and procedures for the furlough of ☒ ☐ ☐ The facility has not done weekend passes or youth from custody. temporary release in years. 7357 Napa JH PRO;18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION Section 4, 4.5.3 The facility administrator shall develop and implement The facility has a Classification Assessment written policies and procedures on classification of form which is used at admission. As youth youth for the purpose of determining housing placement in detention are housed in one unit, it is room in the facility. placement that involve classification decisions including close proximity to the Such procedures shall: staff control area, upper or lower tier rooms or single/double occupancy cells. If an incident or behavior necessitates re- ☒ ☐ ☐ assessment, the facility uses a Behavioral Summary to address specific behaviors related to Attitude towards staff, Relationships to peers, Group Level status, participation in programs/recreation/exercise, visitation, medical/behavioral health issues and weekly MDT input. This level of articulation exceeds regulation and all information is shared and/or communicated with staff and allied partners. (a) provide for the safety of the youth, other youth, Section 4, 4.5.3 Policy facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Section 4, 4.5.3 Policy ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Section 4, 4.5.3, I-A admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Section 4, 4.5.3, II including provisions that consider the level of The facility conducts weekly classification ☒ ☐ ☐ supervision and the youth's behavior while in reviews at their MDT meetings with custody; and, Wellpath staff. 7357 Napa JH PRO;18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth Section 4, 4.5.3, I-B from the general population or assign youth to a Temporary separation in the unit. single occupancy room based solely on the youth's Section 4, 4.5.18 Separation actual or perceived race, ethnic group Section 4, 4.5.3, III identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Section 4, 4.5.3, I-C bisexual, transgender, questioning or intersex ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Section 4, 4.5.19 Policy The facility administrator shall develop written policies ☒ ☐ ☐ and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Section 4, 4.5.19, I-A identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Section 4, 4.5.19, I-B themselves in a manner consistent with their gender C allows for changes ☒ ☐ ☐ identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Section 4, 4.5.19, II-A and B that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Section 4, 4.5.19, I-D and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. 7357 Napa JH PRO;18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Consistent with the facility’s reasonable and Section 4, 4.5.19, II-B necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Section 4, 4.5.19, III-A Anatomical Search, youth for the purpose of determining the youth’s III-C Transgender Search ☒ ☐ ☐ anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Section 4, 4.5.4 Policy Section 4, 4.5.4, I The facility administrator shall develop and implement written policies and procedures to orient a youth prior All youth are provided written and verbal to placement in a living area. Both written and verbal orientation at intake. The handbook provides information shall be provided and supplemented with ☒ ☐ ☐ a summary of policies, guidance of video orientation if feasible. Provision shall be made to behaviors, sets expectations and allows for provide accessible orientation information to all dialogue if a youth is unclear on a specific detained youth including those with disabilities, limited topic. literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and ☒ ☐ ☐ Section 4, 4.5.4, II-A disciplinary procedures; (b) facility’s system of positive behavior interventions Section 4, 4.5.4, II-B and supports, including behavior expectations, incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Section 4, 4.5.4, II-C facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Section 4, 4.5.4, II-D (e) the existence of the grievance procedure, the steps Section 4, 4.5.4, II-E that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court Section 4, 4.5.4, II_F ☒ ☐ ☐ process; (g) access to routine and emergency health and mental Section 4, 4.5.4, II-G ☒ ☐ ☐ health care; (h) access to education, religious services, and Section 4, 4.5.4, II-H ☒ ☐ ☐ recreational activities; (i) housing assignments; ☒ ☐ ☐ Section 4, 4.5.4, II-I (j) opportunity for personal hygiene and daily showers Section 4, 4.5.4, II-J ☒ ☐ ☐ including the availability of personal care items 7357 Napa JH PRO;18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) rules and access to correspondence, visits and Section 4, 4.5.4, II-K ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Section 4, 4.5.4, II-L ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Section 4, 4.5.4, II-M ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Section 4, 4.5.4, II-N (o) emergencies including evacuation procedures; ☒ ☐ ☐ Section 4, 4.5.4, II-O (p) non-discrimination policy and the right to be free Section 4, 4.5.4, II-P from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a language Section 4, 4.5.4, II-Q ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Section 4, 4.5.4, II-R ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Section 4, 4.5.4, II-S information regarding the youth’s stay in the Policy states parents will be provided an facility that at a minimum includes answers to orientation form which gives information ☒ ☐ ☐ frequently asked questions and provides contact required by this regulation. information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Section 4, 4.5.4, II-T ☒ ☐ ☐ Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION Section 4, 4.5.18 Policy The facility administrator shall develop and implement The facility physical plant allows staff to written policies and procedures that address: isolate youth in the unit for periods of reflection for incidents. This, accompanied ☒ ☐ ☐ with the point behavior system is working very well. It is noted there have only been 2 uses of force and no use of restraint incidents this cycle. (a) separation of youth for reasons that include, but are Section 4, 4.5.18 not be limited to, medical and mental health ☒ ☐ ☐ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Section 4, 4.5.18 Procedure I-B ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Section 4, 4.5.18 Procedure I-A privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Section 4, 4.5.18 Procedure I-C ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Section 4, 4.5.18 Procedure I-D separation shall occur in accordance with Welfare ☒ ☐ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Section 4, 4.5.18 Procedure II-A through E of separated youth to determine if separation ☒ ☐ ☐ Each type of separation has identified time remains necessary. and type of review. 7357 Napa JH PRO;18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Section 4, 4.7.2 Policy The facility plant allows for staff to utilize (a) The facility administrator shall develop and separation in the unit rather than room implement written policies and procedures confinement (RC). There were 6 incidents addressing the confinement of youth in their room involving critical behaviors which could that are consistent with Welfare and Institutions ☒ ☐ ☐ have resulted in room confinement, but staff Code Section 208.3. The placement of a youth in strategies revealed de-escalation and verbal room confinement shall be accomplished in commands which facilitated cooperation accordance with the following guidelines: amongst the youth with the staff. None of these incidents resulted in RC. (1) Room confinement shall not be used before Section 4, 4.7.2, I-A, 1 other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Section 4, 4.7.2, I-A, 2 ☒ ☐ ☐ purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the Section 4, 4.7.2, I-A, 3 extent that it compromises the mental and ☒ ☐ ☐ physical health of the youth. (b) A youth may be held up to four hours in room Section 4, 4.7.2, I-B confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Section 4, 4.7.2, I-B, 1 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Section 4, 4.7.2, I-B, 2 (3) Develop an individualized plan that includes Section 4, 4.7.2, I-B, 3 the goals and objectives to be met in order to ☒ ☐ ☐ reintegrate the youth to general population. (4) If room confinement must be extended beyond Section 4, 4.7.2, I-C ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room Section 4, 4.7.2, I-C, 1 confinement and the basis for the extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Section 4, 4.7.2, I-C, 2 includes the goals and objectives to be met ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the Section 4, 4.7.2, I-C, 4 facility superintendent or his or her ☒ ☐ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of Section 4, 4.7.2, I-D, 1 and 2 single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. 7357 Napa JH PRO;18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) This section does not apply to youth or wards Section 4, 4.7.2, I-D, 3 ☒ ☐ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an Section 4, 4.7.2, I-D, 4 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Section 4, 4.7.2, I-D, 5 and 6 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☐ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Section 3, 3.3.1 Case Plans PLAN The facility case plans (YLS model) are The facility administrator shall develop and implement DPO driven with information from facility written policies and procedures for assessment and case staff and agency partners. There is planning. substantial information the facility staff document in the youth files. Youth supervision staff meet with the youth within ☒ ☐ ☐ one week of admission, complete a behavior summary and use the Carey Guide to initiate and document progress towards identified needs and goals. These guides prompt staff and youth to address areas including: problem solving; pro-social peers; decision making; thinking traps; overcoming thinking traps; and overcoming automatic responses. 7357 Napa JH PRO;18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Assessment: Section 4, 4.5.6 Procedure II The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☐ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Section 4, 4.5.6, Procedure II (1) A case plan shall be developed for each youth held for at least 30 days or more and created ☒ ☐ ☐ Behavior summaries are forwarded to the within 40 days of admission. youths DPO every 15 days and include goals and progress to meeting them. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution Section 4, 4.5.6, Procedure IV ☒ ☐ ☐ of problems identified in the assessment; (B) a plan for meeting the objectives that Section 4, 4.5.6, Procedure IV includes a description of program resources ☒ ☐ ☐ needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Section 4, 4.5.6, Procedure II the objectives, including periodic review and The behavior summaries are forwarded to discussion of the plan with the youth; ☒ ☐ ☐ the youths DPO every 15 days and include daily progress and information obtained at the weekly MDT meetings. (4) a transition plan, the contents of which shall be Section 4, 4.5.6, Procedure VIII subject to existing resources, shall be developed ☒ ☐ ☐ for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Section 4, 4.5.6, Procedure V plan, including the transition plan, shall be ☒ ☐ ☐ developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Section 4, 4.5.6 Policy SERVICES Per policy, staff meet formally with each The facility administrator shall develop and implement youth weekly to identify and update the written policies and procedures ensuring the availability behavior summaries. We reviewed ☒ ☐ ☐ of appropriate counseling and casework services for all numerous informative case Chrono’s, which youth. Policies and procedures shall ensure: are at minimum updated weekly, sometimes daily. The Chrono’s are also forwarded to the DPO, so transition planning and services can be continued. (a) youth will receive assistance with needs or concerns ☒ ☐ ☐ Section 4, 4.5.6, III Daily that may arise; 7357 Napa JH PRO;18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) youth will receive assistance in requesting contact Section 4, 4.5.6, V with parents, other supportive adults, attorney, ☒ ☐ ☐ clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources ☒ ☐ ☐ Section 4, 4.5.6, VI to meet the youth’s needs. 1357 USE OF FORCE Section 4, 4.5.8A Use of Force Policy The facility does not use chemical agents. The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed two incidents of use of force written policies and procedures for the use of force, (UF) in 2019. Both were compliant with which may include chemical agents. Force shall never policy and regulation. The trained practice is be applied as punishment, discipline, retaliation or ☒ ☐ ☐ to use verbal de-escalation techniques treatment. followed by command presence or physical control holds. It is rare for the incident to (a) At a minimum, each facility shall develop policies advance to restraint or anything further than and procedures which: a control hold escort to the minor’s room or to the holding/observation room in the intake area. (1) restricts the use of force to that which is deemed Section 4, 4.5.8A Policy reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Section 4, 4.5.8A Training, 1-6 including both physical and non-physical ☒ ☐ ☐ Physical and Non-Physical Force Options options and define when those force options are appropriate. (3) describe force options or techniques that are Section 4, 4.5.8A Training, Prohibited ☒ ☐ ☐ expressly prohibited by the facility. Techniques (4) describe the requirements of staff to report any Section 4, 4.5.8A Procedure II ☒ ☐ ☐ inappropriate use of force, and to take affirmative action to immediately stop it. (5) define a standardized reporting format that Section 4, 4.5.8A Procedure VI-A through F includes time period and procedure for Section 4, 4.5.8A Procedure VI-A Report documenting and reporting the use of force, Section 4, 4.5.8A Procedure VI-F Review by supervisor, debrief of youth and staff. including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system ☒ ☐ ☐ Section 4, 4.5.8A Procedure VI-G for investigating unreasonable use of force. Administrator Review 7357 Napa JH PRO;18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up Section 4, 4.5.8A Procedure VI-B (medical), procedures required after use of force incidents ☒ ☐ ☐ C (Parent), D (mental health). for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on Section 4, 4.5.8A, VII pregnant youth in accordance with Penal Code ☒ ☒ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☐ ☒ The facility does not use chemical agents. option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size ☐ ☐ ☒ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☐ ☐ ☒ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have ☐ ☐ ☒ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate ☐ ☐ ☒ prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Section 4, 4.5.8A Training which require that agencies provide initial and ☒ ☐ ☐ This includes Core Training and annual regular training in use of force and chemical agents updates for use of force. when appropriate that address: 7357 Napa JH PRO;18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) known medical and behavioral health Section 4, 4.5.8A Procedure IV conditions that would contraindicate certain We reviewed the curriculum for staff annual types of force; training in defensive tactics and verbal de- ☒ ☐ ☐ escalation techniques, which includes knowing of any pre-existing medical and/or behavioral health conditions which would limit or restrict certain UF techniques. (2) acceptable chemical agents and the methods of ☐ ☐ ☒ application. (3) signs or symptoms that should result in Section 4, 4.5.8A Procedure VI-B and D ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of We reviewed the curriculum for staff annual Use of Force. ☒ ☐ ☐ training in defensive tactics and verbal de- escalation techniques. (5) physical training force options that may require The facility trains staff annually on force the use of perishable skills. options. We reviewed the curriculum for ☒ ☐ ☐ staff annual training in defensive tactics and verbal de-escalation techniques. (6) timelines the facility uses to define regular The facility participates in a minimum 8- ☒ ☐ ☐ training. hour course annually. 1358 USE OF PHYSICAL RESTRAINTS Section 4, 4.5.8B Policy The facility administrator, in cooperation with the Per regulation, the only tool used as responsible physician and mental health director, shall articulated is the WRAP. There has been no develop and implement written policies and procedures ☒ ☐ ☐ use of restraint incidents this cycle. There has been only one use of the WRAP since for the use of restraint devices. Restraint devices July 2016. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Section 4, 4.5.8B Procedure I who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7357 Napa JH PRO;18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or Section 4, 4.5.8B Procedure II discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Section 4, 4.5.8B Procedure VIII handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Section 4, 4.5.8B Procedure V-A Mechanical of the facility manager or designee. The facility manager Restraints and B Soft Restraints (WRAP) may delegate authority to place a youth in restraints to a The facility maintains direct visual physician. Reasons for continued retention in restraints observation of the youth and continued shall be reviewed and documented at a minimum of ☒ ☐ ☐ retention is obtained every 30 minutes. A every hour. youth cannot be in restraints, per policy, beyond 30 minutes after application. If removed, re-application must include DT techniques. A medical opinion on the safety of placement and Section 4, 4.5.8B Procedure V-A, 3 retention shall be secured as soon as possible, but no later ☒ ☐ ☐ than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Section 4, 4.5.8B Procedure V-A, 4 possible, but in no case longer than four hours from the The facility specifies notification and initial ☒ ☐ ☐ time of placement, to assess the need for mental health response within 2 hours and every 3 hours treatment. thereafter. Continuous direct visual supervision shall be conducted Section 4, 4.5.8B Procedure V-A, 2 and to ensure that the restraints are properly employed, and V-B, 2 to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ Section 4, 4.5.8B Procedure VII-A application of restraints. (b) known medical conditions that would Section 4, 4.5.8B Procedure IV and VII ☒ ☐ ☐ contraindicate certain restraint devices and/or techniques. 7357 Napa JH PRO;18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) acceptable restraint devices. Section 4, 4.5.8B Procedure V-A Mechanical ☒ ☐ ☐ Restraints and B Soft Restraints (WRAP). (d) signs or symptoms which should result in ☒ ☐ ☐ Section 4, 4.5.8B Procedure VII-A, B, C, D immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation There are 3 AED’s in the building and CPR ☒ ☐ ☐ equipment. equipment in each unit and at Medical. (f) protective housing of restrained youth. While in Section 4, 4.5.8B Procedure V-B, 5-g restraint devices, all youth shall be housed alone or ☒ ☐ ☐ in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Section 4, 4.5.8A Procedure V-A, 6 (h) exercising of extremities. ☒ ☐ ☐ Section 4, 4.5.8A Procedure V-A, 6 1358.5 USE OF RESTRAINT DEVICES FOR Section 4, 4.5.8B Procedure VIII MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. The Facility Administrator, in cooperation with the ☒ ☐ ☐ responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Section 4, 4.5.8B Training and Procedure ☒ ☐ ☐ approved to utilize restraint devices and the VIII-A required training. (b) the circumstances leading to the application of ☒ ☐ ☐ Section 4, 4.5.8B Procedure VIII-C restraints must be documented. (c) an individual assessment of the need to apply Section 4, 4.5.8B Procedure VIII-B restraints for movement or transportation that includes consideration of less restrictive ☒ ☐ ☐ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Section 4, 4.5.8B Procedure VIII-C and D with a clearly defined expectation that restraint ☒ ☐ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Section 4, 4.5.8B Procedure VIII-E ☒ ☐ ☐ accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 7357 Napa JH PRO;18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES Section 4, 4.5.10 Policy (a) The facility administrator, and where applicable, in The facility has a detailed policy regarding cooperation with the responsible physician, shall the use of the safety room, however, it has develop and implement written policies and not been used at all this cycle. Of note, it has procedures governing the use of safety rooms, as only been used two time since July 2016. described in Title 24, Part 2, Section 1230.1.13. The Staff have used the observation room in room shall be used to hold only those youth who ☒ ☐ ☐ intake for youth needing to be on a special present an immediate danger to themselves or watch and have chosen this tool rather than others, who exhibit behavior which results in the the safety room. destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of Section 4, 4.5.10, VIII ☒ ☐ ☐ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or Section 4, 4.5.10, II Supervisor designee, before a youth is placed into a safety ☒ ☐ ☐ room; (3) provide for continuous direct visual supervision Section 4, 4.5.10, VII Special Watch and documentation of the youth's behavior and ☒ ☐ ☐ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☒ ☐ ☐ Section 4, 4.5.10, IX-A facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Section 4, 4.5.10, VI Within one hour. ☒ ☐ ☐ where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for Section 4, 4.5.10, IX placement, including attempts to use less ☒ ☐ ☐ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less Section 4, 4.5.10, III-A restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Section 4, 4.5.10, III-B ☒ ☐ ☐ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it Section 4, 4.5.10, III-C ☒ ☐ ☐ compromises the mental and physical health of the youth. 7357 Napa JH PRO;18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) A youth may be held up to four hours in the safety Section 4, 4.5.10, IX-A room. After the youth has been held in the safety ☒ ☐ ☐ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☐ ☐ Section 4, 4.5.10, IX-A, 1 (2) consult with mental health or medical staff, ☒ ☐ ☐ Section 4, 4.5.10, IX-A, 2 (3) develop an individualized plan that includes the Section 4, 4.5.10, IX-A, 3 ☒ ☐ ☐ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended Section 4, 4.5.10, IX-B beyond four hours, staff shall develop an individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Section 4, 4.5.11 Youth Searches Section 4, 4.5.12 Facility and Visitor The facility administrator shall develop and implement ☒ ☐ ☐ Searches written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and Section 4, 4.5.11 Background, Youth security of the facility, public, visitors, youth, and Searches ☒ ☐ ☐ staff. Section 4, 4.5.12 Policy, Facility and Visitor Searches (b) Searches shall be conducted in a manner that Section 4, 4.5.11 Background preserves the privacy and dignity of the person ☒ ☐ ☐ being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Section 4, 4.5.11 Legal Authority ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be ☒ ☐ ☐ Section 4, 4.5.11, VIII conducted by a medical professional. (e) Any youth held after a detention hearing shall only Section 4, 4.5.11, IV be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall ☒ ☐ ☐ Section 4, 4.5.19 Transgender Policy comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Section 4, 4.5.11, II-B are prohibited except in exigent circumstances or ☒ ☐ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 7357 Napa JH PRO;18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE Section 4, 4.5.13 Policy and II-A No time limit. The facility administrator shall develop and implement written policies and procedures whereby any youth may There were 76 grievances file in 2019, 54 appeal and have resolved grievances relating to any were filed by four youth. We read a random condition of confinement, including but not limited to sampling of the grievances and noted each health care services, classification decisions, program revealed compliance with regulation and participation, telephone, mail or visiting procedures, ☒ ☐ ☐ policy. The process is detailed, and food, clothing, bedding, mistreatment, harassment or responses revealed reasonable resolutions violations of the nondiscrimination policy. There shall and timeliness, typically the same day. be no time limit on filing grievances. Policies and Youth refer to the facility managers by first procedures shall include provisions whereby the facility name and speak freely with them almost manager ensures: daily. We observed the handling of a grievance while on site, informally, and noticed the trust and fairness in the process. (a) a grievance form and instructions for registering a Section 4, 4.5.13, I ☒ ☐ ☐ grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file Section 4, 4.5.13, II ☒ ☐ ☐ the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate ☒ ☐ ☐ Section 4, 4.5.13, III staff level; (d) provision for a prompt review and initial response Section 4, 4.5.13, III and II-C Health and to grievances within three (3) business days, ☒ ☐ ☐ Safety issues grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain Section 4, 4.5.13, IV his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by ☒ ☐ ☐ Section 4, 4.5.13, II-B the facility administrator to assist the youth. (e) provision for a written response to the grievance ☒ ☐ ☐ Section 4, 4.5.13, V which includes the reasons for the decisions; (f) a system which provides that any appeal of a Section 4, 4.5.13, III grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Section 4, 4.5.13, III (10) business days unless circumstances dictate a ☒ ☐ ☐ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Section 4, 4.5.13, VII ☒ ☐ ☐ external methods to report sexual abuse and sexual harassment. 7357 Napa JH PRO;18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Whether or not associated with a grievance, concerns of Section 1, 1.1.3 Citizen Complaint process in parents, guardians, staff or other parties shall be ☒ ☐ ☐ Department Administration Manual. addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Section 4, 4.5.14 Policy and I A written report of all incidents which result in physical We reviewed a sampling of incident reports harm, use of force, serious threat of physical harm, or for various events. The process of writing death of an employee, youth or other person(s) shall be ☒ ☐ ☐ and review encompasses all required maintained. Such written record shall be prepared by the elements of regulation with timely review by staff and submitted to the facility manager by the end of facility administrators. the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Section 4, 4.5.9 COLLECT DNA SPECIMENS, SAMPLES, The Napa County Juvenile Hall does not use IMPRESSIONS force to collect DNA, rather, they return a (a) Pursuant to Penal Code Section 298.1 authorized non-compliant youth to Court for failing to law enforcement, custodial, or corrections submit voluntarily. personnel including peace officers, may employ ☒ ☐ ☐ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7357 Napa JH PRO;18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Section 4, 4.6.8 Education Section 4, 4.6.8, I Annual Review. (a) School Programs We spoke with the head teacher, Anne Marie The County Board of Education shall provide for the Carter, who has worked with the Napa administration and operation of juvenile court County Office of Education for 28 years. schools in conjunction with the Chief Probation She has worked with this population for a Officer, or designee pursuant to applicable State long time and has evolved with the youth in laws. The school and facility administrators shall terms of growth potential, post-secondary develop and implement written policy and services and credit recovery. Youth in procedures to ensure communication and detention are afforded Common Core coordination between educators and probation staff. classroom instruction as well as IXL and Culturally responsive and trauma-informed Life Skills for graduated youth. They are approaches should be applied when providing prepared for online classes with Lassen instruction. Education staff should collaborate with Correspondence College for youth that are in custody long enough to enroll. Youth in the the facility administrator to use technology to Prospect Unit are attending Camille Creek facilitate learning and ensure safe technology ☒ ☐ ☐ for outside services. Youth are eligible for practices. The facility administrator shall request an Serve Safe certificates. annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7357 Napa JH PRO;18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Section 4, 4.6.8, II-A The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☐ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Section 4, 4.6.8, II-B program shall be free from discriminatory action. ☒ ☐ ☐ Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Section 4, 4.6.8, II-C ☒ ☐ ☐ Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School Section 4, 4.6.8, II-D Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education ☒ ☐ ☐ Section 4, 4.6.8, II-E and vocational opportunities. (4) Administration of the High School Equivalency Tests Section 4, 4.6.8, II-F ☒ ☐ ☐ as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Section 4, 4.6.8, II-G ☒ ☐ ☐ who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with Section 4, 4.6.8, II-H State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that ☒ ☐ ☐ operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7357 Napa JH PRO;18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of Section 4, 4.6.8, II-J classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an ☒ ☐ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Section 4, 4.6.8, III-A (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☐ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Section 4, 4.6.8, III-B ☒ ☐ ☐ decisions made by probation staff that may affect the educational programming of students. (3) Except as otherwise provided by the State Education Section 4, 4.6.8, III-C Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Section 4, 4.6.8, III-D education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Section 4, 4.6.8, IV-A (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☐ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Section 4, 4.6.8, IV-B afforded an educational program that addresses their ☒ ☐ ☐ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Section 4, 4.6.8, V-A ☒ ☐ ☐ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: 7357 Napa JH PRO;18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) School progress/school history; ☒ ☐ ☐ Section 4, 4.6.8, V-A, 1 (B) Home Language Survey and the results of the State ☒ ☐ ☐ Section 4, 4.6.8, V-A, 2 Test used for English language proficiency; (C) Needs and services of special populations as defined Section 4, 4.6.8, V-A, 3 ☒ ☐ ☐ by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Section 4, 4.6.8, V-A, 4 (2) Youth will be immediately enrolled in school. Section 4, 4.6.8, V-B Educational staff shall conduct an assessment to ☒ ☐ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Section 4, 4.6.8, V-C ☒ ☐ ☐ education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply with Section 4, 4.6.8, V-D the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☐ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Section 4, 4.6.8, VI-A ☒ ☐ ☐ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide Section 4, 4.6.8, VI-B appropriate credit (full or partial) for course work ☒ ☐ ☐ completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Section 4, 4.6.8, VII-A (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☒ ☐ ☐ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Section 4, 4.6.8, VIII-A (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7357 Napa JH PRO;18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Section 4, 4.6.2 Policy EXERCISE. The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Section 4, 4.6.2 Policy and, I Outside programs, recreation, and exercise a minimum of three Activities, Programs and Recreation hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Section 4, 4.6.2, IV exercise may be suspended only upon a written finding ☒ ☐ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall ☒ ☐ ☐ Section 4, 4.6.2, II be posted in the living units. There will be a written annual review of the programs, Section 4, 4.6.2, III recreation, and exercise by the responsible agency to ☒ ☐ ☐ ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the Section 4, 4.6.2, VII-A opportunity for at least one hour of daily The facility provides a wide array of programming to include, but not be limited to, programming facilitated by outside providers trauma focused, cognitive, evidence-based, best and staff. The programs include: Thinking 4 practice interventions that are culturally relevant and Change; Aggression Replacement Training; linguistically appropriate, or pro-social interventions Life Skills; Gang Awareness; Art and activities designed to reduce recidivism. These Appreciation; Big Brothers/Sisters; Current programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such ☒ ☐ ☐ Events/Documentaries; Faith Based Group; Library; Substance Abuse Treatment; and programs may be provided under the direction of the CPR. The Office of Education provides Chief Probation Officer or the County Office of training related to budget, independent living Education and can be administered by county and California Career Zone and IXL, both partners such as mental health agencies, community involving continuing education, and job based organizations, faith-based organizations or preparedness. Wellpath provides education Probation staff. on sexually transmitted and reproduction, as Programs may include but are not limited to: well as hygiene and wellness related to diet. 7357 Napa JH PRO;18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; Section 4, 4.6.2, VII-A List of Programs (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Section 4, 4.6.2, VI opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Section 4, 4.6.2 Policy ☒ ☐ ☐ opportunity for at least one hour of large muscle activity each day. The administrator/manager may suspend, for a period not Section 4, 4.6.2, IV and VIII to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Section 4, 4.6.3 Policy The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Section 4, 4.6.3, I (b) availability of clergy; and, ☒ ☐ ☐ Section 4, 4.6.3, II (c) availability of religious diets. ☒ ☐ ☐ Section 4, 4.6.3, III 7357 Napa JH PRO;18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM Section 4, 4.6.4 Policy The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Section 4, 4.6.5 Policy The facility administrator shall develop and implement written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☐ ☐ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Section 4, 4.6.5 Policy; I-B Criminal the limitations necessary to maintain order and security. History; I-C, Denials Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, ☒ ☐ ☐ whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Section 4, 4.6.5 Policy hours per week. Visits may be supervised, but ☒ ☐ ☐ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Section 4, 4.6.5, II-A Special Visits minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Section 4, 4.6.5, III-E ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Section 4, 4.6.7 Policy The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: 7357 Napa JH PRO;18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) there is no limitation on the volume of mail that youth Section 4, 4.6.7 Policy ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; Section 4, 4.6.7, I-F Youth may send an ☒ ☐ ☐ unlimited number of letters each week. (c) youth may correspond confidentially with state and Section 4, 4.6.7, I-A federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Section 4, 4.6.7, I-B in (c), may be read by staff only when there is ☒ ☐ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Section 4, 4.6.6 The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Section 4, 4.6.6 The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Section 4, 4.6.6, IV Telephone call and ☒ ☐ ☐ attorneys and their authorized representatives; Section 4, 4.6.7, I-O (b) provision for confidential consultation with Section 4, 4.6.6, IV Telephone Call and ☒ ☐ ☐ attorneys; and, Section 4, 4.6.7, I-O (c) unlimited postage free, legal correspondence and Section 4, 4.6.7, I-A ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Section 4, 4.7.1 Policy and Section 4, 4.7.1, I The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☐ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Section 4, 4.7.1, I-A (b) daily shower, access to drinking fountain, toilet and Section 4, 4.7.1, I-B ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Section 4, 4.7.1, I-C (d) contact with parent or attorney; ☒ ☐ ☐ Section 4, 4.7.1, I-D (e) exercise; ☒ ☐ ☐ Section 4, 4.7.1, I-E (f) medical services and counseling; ☒ ☐ ☐ Section 4, 4.7.1, I-F (g) religious services; ☒ ☐ ☐ Section 4, 4.7.1, I-G 7357 Napa JH PRO;18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) clean and sanitary living conditions; ☒ ☐ ☐ Section 4, 4.7.1, I-H (i) the right to send and receive mail; ☒ ☐ ☐ Section 4, 4.7.1, I-I (j) education; and, ☒ ☐ ☐ Section 4, 4.7.1, I-J (k) rehabilitative programming. ☒ ☐ ☐ Section 4, 4.7.1, I-K The facility administrator shall establish rules of conduct Section 4, 4.7.1, II and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Section 4, 4.7.1, III Policy and VII The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Section 4, 4.7.1, III through V ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Section 4, 4.7.1, III-A (c) definition of major and minor rule violations and Section 4, 4.7.1, II ☒ ☐ ☐ their consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Section 4, 4.7.1, IV Policy ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Section 4, 4.7.1, IV through Behavior counseling, advising the youth of expected conduct Management System and Section 4, 4.7.1, V imposing a minor consequence. Discipline shall be ☒ ☐ ☐ through Incident Report. accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Section 4, 4.7.1, V Incident Report shall be documented and require the following: We reviewed 19 incidents of Due Process which were resolved at the lowest level with no request for hearing. The sanction grid ☒ ☐ ☐ used by the facility allows for remedies via verbal discussion and youth reflection. The point based system is fair and understood by youth. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Section 4, 4.7.1, VII-A, 1 (2) accommodations provided to youth with Section 4, 4.7.1, VII-A, 2 disabilities, limited literacy, and English ☒ ☐ ☐ language learners; (3) hearing by a person who is not a party to the Section 4, 4.7.1, VII-A, 3 ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Section 4, 4.7.1, VII-A, 4 ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Section 4, 4.7.1, VII-A, 5 ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Section 4, 4.7.1, VII-A, 6 7357 Napa JH PRO;18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☐ ☐ ☒ follow the due process provisions in subsection (e) above. f 7357 Napa JH PRO;18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☒ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☐ ☒ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND The facility is a Pilot County for SB 1004, ADULT INMATES (JJDPA 42 USC Transitional Age Youth. Although approved 5633, Sec 223, State Plans (a)[12]) by BSCC to hold adult inmates, the facility Are adult inmates held in the facility? (When a person ☒ ☐ ☐ has decided to utilize out of custody services in detention is proceeding through the adult court, for this population only. AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7357 Napa JH PRO;18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7357 FACILITY NAME: Napa County Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: 2001: X 2003: OTHER: FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 29, 2019 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) This is located in the facility sally port. X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors X pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X Provides staff access to hot and cold running water. X Locked Holding Room (1.2) There are 5 holding rooms, one in the intake area. X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as specified in X these regulations 98: Provides access to a toilet, washbasin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and drinking X fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required. X 7357 Napa JH PHY;18-20 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. X Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. X Living Unit (JH; 1.5) There are 30 beds in each unit for a facility rated capacity of 60 youth. JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate with X the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms. Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 7357 Napa JH PHY;18-20 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Double Occupancy Sleeping Rooms (1.8) X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of X floor area per minor, with a minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer X than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) There is 2052 square feet of dayroom space in X each pod. JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 7357 Napa JH PHY;18-20 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension X less than 40 feet. Outdoor recreation area lighting allows for evening X activities and provides security. Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of There is a 2376 square feet classroom and teacher floor space for the teacher's desk and work area, and a X space for two classrooms adjacent to each pod. minimum of 28 square feet floor space per minor. There is a communication system in each classroom that X allows for immediate response to emergencies. Safety Room (1.13) X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor X Padded as specified in these regulations. X There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room X and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations. X 7357 Napa JH PHY;18-20 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Access to a toilet, wash basin and drinking fountain is There is access to regular plumbing fixtures provided. X available in intake area and a flush ring toilet in the floor of the safety cell. 03: Be equipped with a variable intensity security-type X lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to X prohibit the occupant’s access. Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Youth eat in the dayroom on each pod. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same X room, unless there is an appropriate visual barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 7357 Napa JH PHY;18-20 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Janitor Closet (1.21) There are two maintenance closets in the corridor outside the housing area. There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding X rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) The emergency equipment is tested monthly. There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life X safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. Court Holding Room for Minors (1.26) The old intake area has been renovated for court holding. X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a minimum clear X ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors There are staff assigned to stay with any youth X held in the court holding room. Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. 7357 Napa JH PHY;18-20 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on living X units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating X staff's ability to supervise. Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a X pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less X than 36 inches apart. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility X and is conducive to sleep. Padding (2.7) Padding in safety rooms covers the floor, door and walls to X a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire X sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated X construction; firmly bonded to all padded surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench X seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each X with their own locking device. 7357 Napa JH PHY;18-20 - 7 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements X of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP- 0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7357 Napa JH PHY;18-20 - 8 - J456 PHY 98 01 03.dot (10/03) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7357 FACILITY: Napa County Juvenile Hall TYPE: JH RC: 60 FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 29-30, 2019 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S 9’10” X 7’5” A Holding 2001 1 (4) 1 1 1 1 There is one 7’5” bench. 75 sq. ft. 10’ X 9’ X B Holding 2001 1 (6) 1 1 1 There is one 9’ bench and a handicapped combo unit. 90 sq. ft. 10’” X 8’4” C Holding 2001 1 (6) 1 1 1 There is one 8’10” bench. 88 sq. ft. 10’ X 7”” D Holding 2001 1 (5) 1 1 1 There is one 7’ bench. 70 sq. ft. There is one 8’5” bench. The handicapped combo 9’6” X 8’5” unit was replaced to provide greater clearance E Holding 2001 1 (5) 1 1 1 80 sq. ft. between the bench and toilet. This is used as an intake holding room. 9’3” X 7’2” Intake Safety 2001 1 (1) 1 1 1 68 sq. ft. Note: Each holding room has a bench that can be used as a bunk with a capacity of one youth. There is one shower on the unit. The ceiling height is 8’. POD A – Prospect Unit, Lower Level 1-6 Single 2001 6 1 1 6 11’ X 6’10” 1 1 1 3 7 Double 2001 1 2 2 2 11’ X 10’ 1 1 1 8 Double 2001 1 2 2 2 11’ X 11’ 1 1 1 9 Double 2001 1 2 2 2 13’ X 11’6’ 1 1 1 10 Single 2001 1 1 1 1 13’ X 8’ 1 1 1 This room is ADA compliant/handicapped accessible. 11 Double 2001 1 2 2 2 13’ X 10’.5” 1 1 1 POD A – Prospect Unit, Upper Tier 12-17 Single 2001 6 1 1 6 11’ X 6’10” 1 1 1 2 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7357 Napa JH LASE\18-20 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S 18-19 Double 2001 2 2 2 4 11’ X 10’ 1 1 1 20 Double 2001 1 2 2 2 11’ X 11’5” 1 1 1 21 Single 2001 1 1 1 1 11’ X 8’ 1 1 1 22 Double 2001 1 2 2 2 11’ X 10’ 2” 1 1 1 Notes: There are five showers in the unit, one of which is handicapped accessible. Ceiling height on lower level is 10’9” and 9’11” on upper tier. POD B – Merit Unit, Lower Level 1 Dorm 2001 1 4 4 4 21’7” X 11’4” 1 1 1 3 There is a modesty partition in this space. 2-4 Single 2001 3 1 1 3 11’ X 6’10” 1 1 1 5 Double 2001 1 2 2 2 11’ X 10’2” 1 1 1 6 Double 2001 1 2 2 2 11’ X 10’8” 1 1 1 7 Single 2001 1 1 1 1 11’ X 9’ 1 1 1 This room is ADA compliant/handicap accessible. 8 Single 2001 1 1 1 1 11’ X 7’ 1 1 1 9 Double 2001 1 2 2 2 11’ X 10’8” 1 1 1 POD B – Merit Unit, Upper Tier 10 Dorm 2001 1 4 4 4 11’ X 21’7” 1 1 1 2 There is a modesty partition in this space. 11-13 Single 2001 3 1 1 3 11’ X 6’10” 1 1 1 14 Double 2001 1 2 2 2 11’ X 10’ 1 1 1 15 Double 2001 1 2 2 2 11’ X 10’6” 1 1 1 16 Single 2001 1 1 1 1 11’ X 10’6” 1 1 1 17 Single 2001 1 1 1 1 11’ X 8’ 1 1 1 18 Double 2001 1 2 2 2 11’ X 11’6” 1 1 1 Notes: There are five showers in the unit, one of which is handicapped accessible. Ceiling height on lower level is 10’9” and 9’11” on upper tier. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7357 Napa JH LASE\18-20 - 2 - J460 LAS JUV.dot (03/01)