Napa County (2020-2022 inspection cycle)

April 8, 2022 Amanda Gibbs, Chief Probation Officer Napa County Probation Department 212 Walnut Street Napa, California 93230 NAPA COUNTY JUVENILE HALL AND NEW HORIZONS PROGRAM BSCC # 7357 AND 7360 2020-2022 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Gibbs: On March 21-23, 2022, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2020-2022 Biennial Inspection of the Napa County Juvenile Hall and New Horizons Program. To prepare for this inspection, a pre‐inspection briefing was held on September 22, 2021. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. BSCC worked with Superintendent Kent Boltz, Assistant Superintendent Kamati Calvin and Facility Supervisor Lisa Martindale, as well as their staff and collaborative partners. Your administrators facilitated a coordinated and organized process to complete all elements of the inspection process, representing the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for and participating in the inspection, especially given the amount of documentation requested. We reviewed your Policy and Procedures Manual1; all Local Inspections; annual reviews of Security and Emergency practices; and, documents and forms used by the agency. The documentation specific to your high-risk incidents were assessed to ensure compliance with regulation and policy. We expected and were provided many reports, completed forms and audit reviews of incidents and operational practices related to youth care and treatment. 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. Amanda Gibbs, Chief Probation Officer April 8, 2022 Page 2 The BSCC inspection report consists of this transmittal letter; the attached Title 15 Procedures checklist, the Title 24 Physical Plant Checklist (PHY) and Living Area Space Evaluation, documenting the physical space in the facilities. Please refer to the Title 15 and 24 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance, and information used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: County Building Inspection by agency designated by the Board of Supervisors; Fire Authority having jurisdiction; Local Health Officer; County Superintendent of Schools; Juvenile Court; and, Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Title 15, CCR Minimum Standards Operations The inspection process includes substantial reviews of incident reports, grievances, admission and classification reports, case plans and counseling notes, and disciplinary reports and findings to ensure compliance with Title 15 Regulations and to ensure procedures and processes are consistent with your policies. We found overall operational practices remain consistent with regulation expectations and there are no policy related concerns in either program. Your administrators have implemented many levels of oversight this cycle, allowing for reports and documentation to be reviewed with an objective eye for inconsistencies. They have emphasized the management of high-risk incidents and youth behavior, and this oversight ensures staff are completing responsibilities as expected by your agency and T15 requirements. This was evident in our review of use of force, use of restraints, discipline due process and grievances reports. The narrative description of the incident included clear timelines and factual staff responses verified by camera audit. The stated youth involvement in the process was fair and inclusive of all required elements. This practice allows for a comprehensive evaluation of facility operations and revealed youth supervision expectations are compliant with regulation. The documentation reviewed and conversations with youth revealed an involved, caring and genuine approach by staff to work with youth. We found the processes fair and youth articulated staff helped them realize a middle ground as it related to sanctions and re- direction. Amanda Gibbs, Chief Probation Officer April 8, 2022 Page 3 Education The Napa County Office of Education operates the Crossroads School for both programs. We reviewed the Education Evaluation conducted in 2020 and 2021, noting no issues relating to the requirements in Title 15 or the Education Code. Our review of processes, pre- and post- COVID 19, demonstrated an integrated approach to educating youth during the pandemic. School and Probation Administrators provided youth continued opportunities to receive traditional educational and post-secondary learning environments in the most difficult situation. You returned to the classroom full time in September 2021, and the on-site teacher, Anne Marie Carter, has resumed a very engaged environment for youth. We are excited about the new music program and the continued emphasis to engage all students in a plethora of curriculums including Get Ready, Camille Creek’s welding and culinary programs, Achieve (which won a state award), and in class Ted Talks and GED Prep. Programming The Juvenile Hall houses pre- and post- adjudicated youth resulting in short term incarceration while New Horizons offers long-term programing and opportunities. Although Covid stopped the long-term program, youth are still able to take advantage of an array of services to meet the youth’s individual needs, based on their case plans and independent objectives. The structured programs and unstructured recreation activities are facilitated mostly by probation staff. It is the hope that outside volunteers will soon return to assist with the numerous programming options available to youth. Napa County Mental Health has increased services by the clinician in the facility being on call until 8:00 pm and and addition of a Saturday and Sunday staff clinician. Napa has a comprehensive Assessment Plan process which is responsive to youth needs and completed by the assigned Probation Officer who is on-site in the Probation Offices adjacent to the facility. The Behavior Summaries completed by facility staff are assessable to the Probation Officer and the system of communication provides comprehensive and current information sharing for the institutional case plan process, targeting youth needs while in custody in preparation for release. We reviewed numerous Case Plans for youth and found them individualized and coordinated to effect needed change. Title 15, CCR Minimum Standards The agency has worked diligently to provide policies and procedures compliant with regulation. The most important aspect of these changes is the need for complete and inclusive documentation, revealing a transparent system of oversight of your operations. The approach to audit and review by supervisors and administrators is not just practical for ensuring compliance but offers teaching and learning moments for staff and youth. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation, there are no outstanding items of noncompliance at the Napa County Juvenile Center and Camp. No corrective action is required. Amanda Gibbs, Chief Probation Officer April 8, 2022 Page 4 Title 24, CCR Physical Plant There have been no changes to the physical plant since our last on-site inspection. We look forward to the New Horizons Program being operational in its own space once the need for isolation of youth due to Covid is minimized. Training The most recent Standards and Training for Corrections audit reports that the Napa County Probation Department is compliant with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non- compliance were noted. We are pleased with all operational aspects of the Napa County Juvenile Hall and New Horizons Program, the latter being on hold this cycle. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness during the inspection. This concludes our 2020-2022 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Napa County* Chair, Juvenile Justice Commission, Napa County* Chair, Board of Supervisors, Napa County* County Administrator, Napa County* Kent Boltz, Superintendent Kamati Calvin, Assistant Superintendent . *Complete copies of this inspection re available online at www.bscc.ca.gov JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7357/7360 FACILITY NAME: Napa County Juvenile Hall FACILITY TYPE: JH/Camp New Horizons Program (Unoccupied) PERSON(S) INTERVIEWED: Amanda Gibbs, Chief Probation Officer; Kent Boltz, Superintendent; Kamati Calvin, Assistant Superintendent; Lisa Martindale, Supervisor; Sergio Castillo, Supervisor; Danielle Cano, Supervisor; Rebecca Gregory, RN - Wellpath; Adriana Navarro, Supervisor Napa County Mental Health; Kevin Godwin, Napa County Forensic Licensed Mental Health Clinician; Dominique Ayers, Food Services Coordinator; Anne Marie Carter, Teacher, Napa County Office of Education; Youth – Jayden, age 16; Jesaleine, age 13. FIELD REPRESENTATIVE: Elizabeth Gong and Forrest Coleman DATE: March 21-23, 2022 NOTE: All policies and procedures listed are in place for Juvenile Hall and New Horizons. TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; ☐ 2020: November 4, 2020 ☒ ☐ 2021: December 15, 2021 (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code ☐ ☐ 2020: December 15, 2020 ☒ Section 13146.1 (a) and (b); 2021: November 12, 2021 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7357 7360 Napa JH NH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; 2019: Environmental Health September 18, 2019 Medical/Mental Health December 10, 2019 Nutritional Health December 18, 2019 2020: Environmental Health November 24, 2020 ☐ ☐ Medical/Mental Health Not completed due ☒ to COVID Nutritional Health April 15, 2021 (Completed late due to COVID) 2021: Environmental Health October 27, 2021 Medical/Mental Health December 1, 2021 Nutritional Health December 8. 2021 (D) County superintendent of schools on the adequacy of educational services and facilities as required in ☐ ☐ 2020: December 11, 2020 ☒ Section 1370; 2021: December 16, 2021 (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code ☐ ☐ 2020: December 21, 2020 ☒ 2021: December 29, 2021 (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or ☐ ☐ 2020: December 18, 2020 ☒ Probation Commission as required by Section 240 of 2021: December 29, 2021 the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is The elements of this regulation are addressed determined by receipt of the Chief Probation Officer’s in a memorandum completed by Chief Probation Officer Amanda Gibbs dated certification letter confirming that all elements of March 18, 2022. regulation are met. (a) Appointment ☐ ☐ ☒ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to CPO Letter Bullet #1 their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system rules; 7357 7360 Napa JH NH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) require a medical evaluation and physical examination including tuberculosis screening CPO Letter Bullet #2 test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by ☒ ☐ ☐ CPO Letter Bullet #4 the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in CPO Letter Bullet #3 ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Section 1, 1.2.3 Use of Volunteers and facility, shall have such clearance and qualifications Interns - Policy ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to carry out the overall facility operation and its Section 4, 4.2.9, Policy programming, to provide for safety and security of youth and staff, and meet established standards and regulations; The facility has a Superintendent, Assistant Superintendent, 4 Supervising Juvenile Hall Counselors (SJHC), 6 Senior JHC (3 vacant) ☒ ☐ ☐ and 22 JHC’s (6 vacant). All positions are full except 2 JHC’s. Current staff are core trained, however, due to the high number of vacancies, the agency has 6 extra-help positions for coverage and uses Probation Officers when needed at Control for additional coverage. b) ensure that no required services shall be denied because of insufficient numbers of staff on duty ☒ ☐ ☐ Section 4, 4.2.9, I absent exigent circumstances; 7357 7360 Napa JH NH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; ☒ ☐ ☐ Section 4, 4.2.9, II-A d) have a clearly identified person on duty at all times who is responsible for operations and activities and ☒ ☐ ☐ Section 4, 4.2.9, II-A has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ Section 4, 4.2.9, IV-A f) have sufficient food service personnel relative to the number and security of living units, including staff Section 4, 4.2.9, III-A qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☐ ☐ There is a Food Services Coordinator, 2 conduct related training programs for culinary staff; cooks and 2 extra-help part time cooks. All and maintain necessary records; or, a facility may meals are prepared on-site. serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building Section 4, 4.2.9, III-B maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, and to ensure that youth ☒ ☐ ☐ The facility has support staff and ancillary supervision staff shall not be diverted from partners for medical, behavioral health and supervising youth; and, school. Only youth supervision staff (JHC) are responsible for youth supervision. h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, Section 4, 4.2.9, IV subject to temporary variations in staff assignments to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the ☒ ☐ ☐ We reviewed the facility schedule and unit following facility types: logs to ensure compliance with this regulation. 7357 7360 Napa JH NH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- Section 4, 4.2.9, IV-B awake youth supervision staff member on duty for each 10 youth in detention; ☒ ☐ ☐ The facility staff work 12-hour overlapping shifts to ensure the staffing ratio of 1:10. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake Section 4, 4.2.9, IV-C youth supervision staff member on duty for each 30 youth in detention; ☒ ☐ ☐ The facility staffs within regulation of 1:30. (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Section 4, 4.2.9, IV-D number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ Section 4, 4.2.9, IV-E facility. (E) personnel with primary responsibility for other duties such as administration, supervision of Section 4, 4.2.9, IV-F personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) The facility is not a Special Purpose Juvenile ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake Hall. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, 7357 7360 Napa JH NH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- Section 4, 4.2.9, IV-B awake youth supervision staff member on duty for each 15 youth in the camp population; The facility staff are able to work 12-hour ☒ ☐ ☐ overlapping shifts to ensure the staffing ratio of 1:10. We note the NH program was not occupied during the on-site inspection due to Covid. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake Section 4, 4.2.9, IV-C youth supervision staff member on duty for each 30 youth present in the facility; ☒ ☐ ☐ The facility staffs within regulation of 1:30. (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Section 4, 4.2.9, IV-D number of youth in residence, unless arrangements ☒ ☐ ☐ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ Section 4, 4.2.9, IV-E facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be When occupied, New Horizons occupies its given to the size, design, and location of the camp; own unit. types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7357 7360 Napa JH NH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (F) personnel with primary responsibility for other duties such as administration, supervision of Section 4, 4.2.9, IV-F personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Section 4, 4.2.1 ☒ ☐ ☐ (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 1 (2) scope of decisions they shall make; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 2 (3) the identity of their supervisor; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 3 (4) the identity of persons who are responsible to them; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 4 (5) persons to contact for decisions that are beyond their responsibility; and ☐ ☐ ☐ Section 4, 4.2.1, I-A, 5 (6) ethical responsibilities. Section 4, 4.2.1, I-A, 6 ☒ ☐ ☐ Section 1, 1.1.10, I Department Code of Conduct 7357 7360 Napa JH NH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff Napa County provides 80 hours of facility member shall receive a minimum of 40 hours of specific training, including training for facility-specific orientation, including: PREA and Culturally Relevant/Gender ☒ ☐ ☐ Responsive approaches. Each year, staff receive a block of training related to trauma, defensive tactics, fire/life safety, motivational interviewing and first aid/CPR. (1) individual and group supervision techniques; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 7 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☐ ☐ Section 4, 4.2.1, I-A, 8 provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 10 (4) suicide prevention and response to suicide attempts ☒ ☐ ☐ Section 4, 4.2.1, I-A, 11 (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ Section 4, 4.2.1, I-A, 12 physical restraints; (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 13 (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Section 4, 45.2.1, I-A, 16 (8) routine security measures, including facility perimeter and grounds; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 17 7357 7360 Napa JH NH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (9) crisis intervention and mental health referrals to mental health services; ☒ ☐ ☐ Section 4, 4.2.1, I-A, 18 (10) documentation; and ☒ ☐ ☐ Section 4, 4.2.1, I-A, 15 (11) fire/life safety training ☒ ☐ ☐ Section 4, 4.2.1, I-A, 20 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Section 4, 4.2.1, II-A, 1 complete the requirements of the Juvenile ☒ ☐ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete ☒ ☐ ☐ Section 4, 4.2.1, II-A, 2 training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there Section 4, 4.3.1, I-A and B shall be at least one wide awake person on duty at all times who meets the training standards established by the Board for general fire and life safety which relate Fire and Life Safety is included in Core ☒ ☐ ☐ specifically to the facility. Training. We noted the agency provides a review of emergency procedures as part of the debrief for fire drills as well as a review of fire and life safety inspections. 7357 7360 Napa JH NH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL The facility Policy and Procedures Manual was reviewed and updated by Superintendent All facility administrators shall develop, publish, and Kent Boltz on August 7, 2021. Additionally, implement a manual of written policies and procedures Chief Probation Officer Amanda Gibbs that address, at a minimum, all regulations that are completed a memo dated March 18, 2022, applicable to the facility. Such a manual shall be made indicating her review and approval of all ☒ ☐ ☐ available to all employees, reviewed by all employees, policies. and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set The manual is available electronically and in forth in these regulations shall be accessible to the Board hard copy. on request. The manual shall include: (a) table of organization, including channels of communications and a description of job Section 4, 4.1.2 Organizational Chart classifications; ☒ ☐ ☐ Section 4, 4.1.3 Chain of Command Section 4, 4.1.4 Job Classifications (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Mission Statement Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation Section 4, 4.4.2 Responsibilities and staff, school personnel and other agencies that are ☒ ☐ ☒ relationships with other agencies involved in juvenile facility programs; Section 4, 1.2.3 Use of Volunteers and Interns (c) responsibilities of all employees; Section 4, 1.1.10, I Ethical Responsibilities ☒ ☐ ☐ and Code of Conduct (d) initial orientation and training program for employees; ☒ ☐ ☐ Section 4, 4.2.1, I-A (e) initial orientation, including safety and security issues and anti-discrimination policies, for support Section 4, 1.2.3, I-B, 10 Interns staff, contract employees, school, mental/behavioral ☒ ☐ ☐ health and medical staff, program providers and Section 4, 1.2.3, II-B, 10 Volunteers volunteers; 7357 7360 Napa JH NH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) maintenance of record-keeping, statistics and communication system to ensure: The agency support staff report and maintain ☒ ☐ ☐ records required by regulation. (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Section 4, 4.4.1 (2) legal and proper care of youth; ☒ ☐ ☐ Section 4, 4.4.5 (3) maintenance of individual youth's records; ☒ ☐ ☐ Section 4, 4.4.5 (4) supply of information to the juvenile court and those authorized by the court or by the law; and, The facility Superintendent provides ☒ ☐ ☐ requested information to the Juvenile Court or others as required by regulation. (5) release of information regarding youth. ☒ ☐ ☐ Section 4, 4.4.5, VII Confidentiality (g) ethical responsibilities; Section 4, 1.1.10, I Ethical Responsibilities ☒ ☐ ☐ and Code of Conduct (h) trauma-informed approaches; ☒ ☐ ☐ Section 4, 4.5.1 Admission; 4.2.1, I-A, 13 (i) culturally responsive approaches; ☒ ☐ ☐ Section 4, 4.5.1 Admission 7357 7360 Napa JH NH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (j) gender responsive approaches; ☒ ☐ ☐ Section 4, 4.5.1 Admission (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal Section 4, 4.2.7 Policy access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and Section 4, 4.3.2, V weapons and ammunition, where applicable; Napa County Juvenile Hall does not use ☒ ☐ ☐ chemical agents or other security devices. Any law enforcement staff are responsible to store their weapons or equipment in the sallyport lockers prior to entering the facility. (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ Section 3, 3.3.1 Policy youth; and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. Section 4, 1.1.4 Child Abuse Reporting The policy shall include an approach to preventing, detecting and responding to such conduct and any Section 4, 1.1.17 PREA Policy retaliation for reporting such conduct, as well as a Section 4, 4.2.1, I-A, 9 provision for reporting such conduct by youth, staff ☒ ☐ ☐ or a third party. The above policies are department wide Administration policies. 7357 7360 Napa JH NH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1325 FIRE SAFETY PLAN Section 4, 4.3.1 Policy The facility administrator shall consult with the local fire ☒ ☐ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☐ ☐ Section 4, 4.3, II Section 4, 4.3, II, b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection Section 4, 4.3.1, II-I record; These are completed monthly by the facility Safety Officer. We reviewed the inspections from July 2020 to February 2022 and found ☒ ☐ ☐ them inclusive of all elements for fire and life safety measures for both youth and staff. The safety officer checks lights and door access in all rooms, whether occupied or not, to ensure they are in working order. The process is comprehensive and well- documented. c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); Section 4, 4.3.1, II-K ☒ ☐ ☐ These are completed annually. The last inspection was conducted on November 12, 2021. d) an evacuation plan; ☒ ☐ ☐ Section 4, 4.3.1, II-J 7357 7360 Napa JH NH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; Section 4, 4.3.1, II-G Fire drills occur quarterly, however, due to ☒ ☐ ☐ recent extreme fire dangers in the community, we recommend the facility have fire drills monthly, on different shifts and days to ensure staff are better prepared to respond. f) a written plan for the emergency housing of youth in the case of fire; and, ☒ ☐ ☐ Section 4, 4.3.1, IV-C g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ ☐ ☐ Section 4, 4.3.1 Policy and II 1326 SECURITY REVIEW Each facility administrator shall develop policies and Section 4, 4.3.5, V-A Inspections and D- procedures to annually review, evaluate, and document Annual Review security of the facility. The review and evaluation shall include internal and external security, including, but not ☒ ☐ ☐ limited to, key control, equipment, and staff training. The last security review was conducted by Superintendent Kent Boltz on March 21, 2022. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific ☒ ☐ ☐ Section 4, 4.3.2 policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; Section 4, 4.3.2, I-A Escapes ☒ ☐ ☐ Section 4, 4.3.2, II-A Disturbances Section 4, 4.3.2, III-A Hostages 7357 7360 Napa JH NH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) civil disturbance, active shooter and terrorist attack; ☒ ☐ ☐ Section 4, 4.3.2, IV-A (c) fire and natural disasters; ☒ ☐ ☐ Section 4, 4.3.1 (d) periodic testing of emergency equipment; ☒ ☐ ☐ Section 4, 4.3.1, I-C (e) emergency evacuation of the facility; and ☒ ☐ ☐ Section 4, 4.3.1, II-J (f) a program to provide all youth supervision staff with an annual review of emergency procedures. Section 4, 4.3.1, VI-A Superintendent Section 4, 4.3.1, VI-B Staff ☒ ☐ ☐ Staff are required to read the emergency procedures section of policy annually. They also participate in a 2-hour training in Fire and Life Safety. The agency provided the STC rosters for 2020. The training did not occur in 2021 due to COVID. 7357 7360 Napa JH NH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS The facility administrator shall develop and implement Section 4, 4.3.4 Policy policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth It is noted the facility policy directs how the are asleep or when youth are in their rooms, confined in safety checks are done and what staff are holding cells or confined to their bed in a dormitory. required to look for. There is a section that Supervision is not replaced, but may be supplemented provides staff shall be sensitive to the by, an audio/visual electronic surveillance system privacy and dignity of youth. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the The agency does safety checks when youth check is completed. are in and/or out of their rooms as to account ☒ ☐ ☐ for all youth all the time. We discussed the regulation and the need for safety checks only when youth are confined to their room. We suggested their use of head counts at random intervals to ensure the number of youths on the unit are accounted for. Review of safety checks reveal compliance to regulation and policy. The agency completes checks between 6 and 15 minutes at random intervals. 7357 7360 Napa JH NH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Section 4, 4.2.8 Policy The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and The agency Suicide Prevention Plan is a procedures which delineate a Suicide Prevention Plan. collaboration with Probation, Wellpath and The plan shall consider the needs of youth experiencing HHSA-Behavioral Health to ensure youth at past or current trauma. Suicide prevention responses risk or identified as at risk are supervised shall be respectful and in the least invasive manner appropriately and provided with necessary consistent with the level of suicide risk. The plan shall services. include the following elements: ☒ ☐ ☐ Specific criteria in the plan address intake assessments and screenings, communication amongst agency partners, response by staff and notifications to staff, administration, family and the Court when appropriate. All youth are included in the communication with partners at weekly MDT meeting, not only as a result of critical incidents. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and ☒ ☐ ☐ Section 4, 4.2.8, I Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Precautionary Protocols Section 4, 4.2.8, II-B (1) All youth shall be screened for risk of ☒ ☐ ☐ suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake processes shall be trained in ☒ ☐ ☐ Section 4, 4.2.8, II-C screening youth for risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of Section 4, 4.2.8, II-E suicide shall be referred to ☒ ☐ ☐ behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☐ ☐ Section 4, 4.2.8, II-F behavioral/mental health assessment. 7357 7360 Napa JH NH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ Section 4, 4.2.8, II-E (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☐ ☐ Section 4, 4.2.8, III-G (e) Safety Interventions (1) Procedures to address intervention Section 4, 4.2.8, III-H ☒ ☐ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration ☒ ☐ ☐ Section 4, 4.2.8, III-H Suicide Watch B. Treatment strategies including trauma-informed approaches Section 4, 4.2.8, III-I, 4 Trauma Informed ☒ ☐ ☐ Approaches (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit Section 4, 4.2.8, III Monitoring Treatment suicidal behaviors. and Safety Interventions. ☒ ☐ ☐ Section 4, 4.2.8, II-C Training (f) Communication (1) The intake process shall include Section 4, 4.2.8, II-A communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for The facility has weekly MDT meetings with suicide with youth supervision, healthcare, representatives from probation (field/facility and behavioral/mental health staff. ☒ ☐ ☐ staff and administrators), medical, mental health and teachers or school administrators. 7357 7360 Napa JH NH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Debriefing of Critical Incidents Related to Suicides or Attempts Section 4, 4.2.8, III-O (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ Section 4, 4.2.8, III, M-2 (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ Section 4, 4.2.8, III-M, 3 (h) Documentation (1) Documentation processes shall be ☒ ☐ ☐ Section 4, 4.2.8, III-M developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, Section 4, 4.2.8, III-L services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ ☐ ☐ Section 4, 4.4.1 Policy notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE Section 4, 4.4.2, I Death DETAINED (1) Death of a Youth. (a) The facility administrator, in cooperation with the ☒ ☐ ☐ health administrator and the behavioral/mental health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7357 7360 Napa JH NH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Section 4, 4.4.2, I-F and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney Section 4, 4.4.2, I-C General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar Section 4, 4.4.2, I-E days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the Section 4, 4.4.2, II Policy health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population Napa County Juvenile Hall submits monthly ☒ ☐ ☐ and profile survey reports to the Board within 10 reports to the BSCC. working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a Section 4, 4.4.4, II juvenile facility exceeds its rated capacity for more than fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the The rated capacity for the facility is 60, ☒ ☐ ☐ Board in a format provided by the Board. which is matched and documented in their staffing documents and schedule. They are currently operating one unit for detention and a quarantine unit. 7357 7360 Napa JH NH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 1350 ADMITTANCE PROCEDURES Section 4, 4.5.1 Policy The facility administrator shall develop and implement written policies and procedures for admittance of youth Youth are screened at admission via the that emphasize respectful and humane engagement with Medical Screening form which is completed youth, and reflect that the admission process may be by staff and address all facets of regulation traumatic to youth who may have already experienced requirements. There are questions specific to trauma. Policies shall be trauma-informed, culturally medical (Covid), suicide and sexual abuse. relevant, and responsive to the language and literacy Prior to moving to the housing unit, youth needs of youth. In addition to the requirements of sign an Orientation form indicating their Sections 1324 and 1430 of these regulations: ability to report any sexual abuse or harassment. Also, the admission process includes a transgender preference form to allow youth to articulate their desired housing, dress and search preferences. We reviewed admission documentation related to initial screenings, medical screenings and information obtained by the youth at booking as it relates to their personal and prior probation history. ☒ ☐ ☐ Youth admitted after medical or behavioral staff leave are seen the following day. Behavioral Health staff complete the MAYSI when seen. Based on the admission form, on-call medical or behavioral health staff are called to place a youth on a specific watch, depending on the circumstances. Facility staff are over cautious in these situations based on their conversations and interactions with youth during the process. It is noted the supervisor and senior staff at the facility cannot approve or deny admissions. This is done by DPOs working in Intake. After hours booking require facility staff to request approvals or booking from the on-call judge. We recommend allowing the on-duty supervisor making the decision based on the structured criteria for detention. If further clarification is necessary, the Superintendent or Assistant Superintendent could be contacted. 7357 7360 Napa JH NH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) the admittance process shall include: (1) Access to two free phone calls within one hour Section 4, 4.5.1, IV-A, 2 of admittance in accordance with the provisions of Welfare and Institution Code Section 627; ☒ ☐ ☐ The facility offers 3 phone calls. (2) Offer of a shower; ☒ ☐ ☐ Section 4, 4.5.1, V-A (3) Documented secure storage of personal belongings; ☒ ☐ ☐ Section 4, 4.5.1, V-B (4) Offer of food upon arrival; Section 4, 4.5.1, IV-A, 1-g Section 4, 4.5.1 ☒ ☐ ☐ Youth are offered food after completion of the medical screening form. (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Section 4, 4.5.1, IV-A, 1-a disabilities; ☒ ☐ ☐ Medical screening is completed upon admission and their process includes behavioral health questions when HAS is not on site. (6) Screening for physical and developmental disabilities in accordance with Sections 1329, Section 4, 4.5.1, IV-A, 1-b 1413, and 1430 of these regulations; ☒ ☐ ☐ Section 4, 4.5.20 Youth with Developmental Disabilities 7357 7360 Napa JH NH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Contact with Regional Center for the Developmentally Disabled for youth that are Section 4, 4.5.1, IV-A, 1-c suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ Section 4, 4.5.1, IV-A, 1-f (b) juvenile hall administrators shall establish written criteria for detention that considers the least ☒ ☐ ☐ Section 4, 4.5.1, III Criteria for Detention restrictive environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures Section 4, 4.5.1, VII that advise the youth of the estimated length of stay, inform them of program guidelines and provide written screening criteria for inclusion and ☒ ☐ ☐ Interviews with administrators revealed exclusion from the program. youth are advised of program components at admission and how their behavior may impact their stay. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated Section 4, 4.5.1, IV-A, 2-c length of his/her stay. ☒ ☐ ☐ Juvenile Hall Counselors go over the Court Minute Order with the youth at intake when the youth returns to the facility. 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE Section 4, 4.5.1, IV-1 The facility administrator shall develop and implement The protections against sexual assault, abuse, written policies and procedures to reduce the risk of ☒ ☐ ☐ and aggression are part of the Medical sexual abuse by or upon youth. The policy shall require Screening form and Orientation process. facility staff to assess each youth within 72 hours of The possibility of aggressive behaviors or admission based on the following information: victimization are also a part of the Classification process. 7357 7360 Napa JH NH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, A (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, ☒ ☐ ☐ Section 4, 4.5.1, IV-1, B transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, C (d) Age; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, D (e) Level of emotional and cognitive development; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, E (f) Physical size and stature; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, F (g) Mental illness or mental disabilities; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, G (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, H (i) Physical disabilities; ☒ ☐ ☐ Section 4, 4.5.1, IV-1, I (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Section 4, 4.5.1, IV-1, J 7357 7360 Napa JH NH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ ☐ ☐ Section 4, 4.5.1, IV-1, K supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Section 4, 4.5.1, IV-2 process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the Section 4, 4.5.1, IV-3 facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES The facility administrator shall develop and implement Section 4, 4.5.2 Release Procedures written policies and procedures for release of youth from custody which provide for: The policies for release articulate criteria and ☒ ☐ ☐ documentation prior to and after a youth leaves the unit. We note the agency has weekly MDT meetings with agency partners to share information and assist in re-entry upon release. (a) verification of identity/release papers; ☒ ☐ ☐ Section 4, 4.5.2, I-D, 2 (b) return of personal clothing and valuables; ☒ ☐ ☐ Section 4, 4.5.2, I-D, 4 and 5 (c) notification to the youth's parents or guardian; Section 4, 4.5.2, I Final Release Section 4, 4.5.2, IV In-Custody Transfer ☒ ☐ ☐ Release Section 4, 4.5.2, V DJJ Release 7357 7360 Napa JH NH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ Section 4, 4.5.2, I-D, 7 regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Section 4, 4.5.2, I-D, 8 (f) notification of facility mental health personnel. ☒ ☐ ☐ Section 4, 4.5.2, I-D, 9 The facility administrator shall develop and implement policies and procedures for post-disposition youth to Section 4, 4.5.2, I-E coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of Section 4, 4.5.2, II-E through H youth from custody. ☒ ☐ ☐ The facility has not done weekend passes or temporary release during Covid or since the last cycle. 7357 7360 Napa JH NH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION The facility administrator shall develop and implement Section 4, 4.5.3 written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. The facility has a Classification Assessment form which is used upon admission to the Such procedures shall: facility. Room placement is the classification criteria as detention and committed youth are currently in one unit. (Other unit is quarantine unit). The decisions include close proximity to the staff control area, upper or lower tier rooms or single/double occupancy cells. If an incident or behavior necessitates re- ☒ ☐ ☐ assessment, the facility uses a Behavioral Summary to address specific behaviors related to attitude towards staff, relationships to peers, Group Level status, participation in programs/recreation/exercise, visitation, medical/behavioral health issues and weekly MDT input. The agency places a great deal of emphasis on classification due to the living space. We provided technical assistance to ensure the original classification form is not just updated to show a classification change due to behavior/incident, but to also include removal from a classification level. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the Section 4, 4.5.3 Policy appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; ☒ ☐ ☐ Section 4, 4.5.3 Policy 7357 7360 Napa JH NH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) provide that a youth shall be classified upon admittance to the facility; classification factors Section 4, 4.5.3, I-A shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of Section 4, 4.5.3, II supervision and the youth's behavior while in custody; and, ☒ ☐ ☐ The facility conducts weekly classification reviews at their MDT meetings with medical and mental health staff, teachers and probation staff. (e) provide that facility staff shall not separate youth from the general population or assign youth to a Section 4, 4.5.3, I-B single occupancy room based solely on the youth's actual or perceived race, ethnic group Temporary separation in the unit. identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ Section 4, 4.5.18 Separation gender expression, mental or physical disability, or Section 4, 4.5.3, III HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☐ ☐ Section 4, 4.5.3, I-C identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies Section 4, 4.5.19 Policy ☒ ☐ ☐ and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Section 4, 4.5.19, I-A preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7357 7360 Napa JH NH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☐ ☐ Section 4, 4.5.19, I-B and C identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes Section 4, 4.5.19, II-A and B their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ Section 4, 4.5.19, I-D behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical Section 4, 4.5.19, II-B plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Section 4, 4.5.19, III-A Anatomical Search, anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of III-C Transgender Search the staff member who conducts any search of the youth. 1353 ORIENTATION The facility administrator shall develop and implement Section 4, 4.5.4 Policy written policies and procedures to orient a youth prior Section 4, 4.5.4, I to placement in a living area. Both written and verbal information shall be provided and supplemented with video orientation if feasible. Provision shall be made to provide accessible orientation information to all ☒ ☐ ☐ Youth are provided written and verbal orientation at intake. The handbook provides detained youth including those with disabilities, limited a summary of policies, guidance of literacy, or English language learners. Orientation shall behaviors, sets expectations and allows for include information that addresses: dialogue if a youth is unclear on a specific topic. 7357 7360 Napa JH NH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) facility rules including contraband and searches and disciplinary procedures; ☒ ☐ ☐ Section 4, 4.5.4, II-A (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Section 4, 4.5.4, II-B incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ Section 4, 4.5.4, II-C harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Section 4, 4.5.4, II-D (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be Section 4, 4.5.4, II-E free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court process; ☒ ☐ ☐ Section 4, 4.5.4, II_F (g) access to routine and emergency health and mental health care; ☒ ☐ ☐ Section 4, 4.5.4, II-G (h) access to education, religious services, and recreational activities; ☒ ☐ ☐ Section 4, 4.5.4, II-H (i) housing assignments; ☒ ☐ ☐ Section 4, 4.5.4, II-I (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☐ ☐ Section 4, 4.5.4, II-J 7357 7360 Napa JH NH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) rules and access to correspondence, visits and telephone use; ☒ ☐ ☐ Section 4, 4.5.4, II-K (l) availability of reading materials, programming, and other activities; ☒ ☐ ☐ Section 4, 4.5.4, II-L (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; ☒ ☐ ☐ Section 4, 4.5.4, II-M (n) immigration legal services; ☒ ☐ ☐ Section 4, 4.5.4, II-N (o) emergencies including evacuation procedures; ☒ ☐ ☐ Section 4, 4.5.4, II-O (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and ☒ ☐ ☐ Section 4, 4.5.4, II-P harassment by other youth and staff; (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ Section 4, 4.5.4, II-Q (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ Section 4, 4.5.4, II-R (s) a process for which parents/guardians receive information regarding the youth’s stay in the Section 4, 4.5.4, II-S facility that at a minimum includes answers to frequently asked questions and provides contact information for the facility, medical, school and ☒ ☐ ☐ Policy states parents will be provided an mental health; and, orientation form which gives information required by this regulation. 7357 7360 Napa JH NH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ Section 4, 4.5.4, II-T 1354 SEPARATION Section 4, 4.5.18 Policy The facility administrator shall develop and implement written policies and procedures that address: The agency has created a “Time Out Tracker” form to document the youth’s choice to not participate in activities or self- separate. For discipline separation, the dayroom, outdoor rec space and classroom ☒ ☐ ☐ allow for the separation of youth from the group for reflection time. We reviewed the Time Out Tracker forms and noted staff described the youth’s reason for separation. We suggested the youth should sign the form, accepting responsibility for the reason for separation. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health ☒ ☐ ☐ Section 4, 4.5.18 conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ Section 4, 4.5.18 Procedure I-B (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ Section 4, 4.5.18 Procedure I-A necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☐ ☐ Section 4, 4.5.18 Procedure I-C (e) when separation results in room confinement, the separation shall occur in accordance with Welfare ☒ ☐ ☐ Section 4, 4.5.18 Procedure I-D and Institutions Code Section 208.3 and Section1354.5 of these regulations. 7357 7360 Napa JH NH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) policies and procedures shall ensure a daily review of separated youth to determine if separation Section 4, 4.5.18 Procedure II-A through E remains necessary. Each type of separation has an identified time and type of review. Our review of the Time Out Tracker forms revealed youth were ☒ ☐ ☐ separated on average one hour before returning to the group activity. At minimum, the reviews occur daily but in most cases every shift. Medical isolation due to Covid included a daily evaluation by Wellpath staff. 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and Section 4, 4.7.2 Policy implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions There were no incidents involving critical Code Section 208.3. The placement of a youth in behaviors which could have resulted in room room confinement shall be accomplished in confinement in the unit. There were 3 accordance with the following guidelines: incidents this cycle, two with one youth, that resulted in placement in the Safety Cell. Each involved self-harm behavior and included constant direct supervision. These room confinement incidents were well ☒ ☐ ☐ documented and administratively reviewed by the Supervisor on duty, who also completed an analysis of the incident. The agency’s use of Separation is promoted by staff strategies in de-escalation and verbal commands, which illicit cooperation by the youth. The facility plant allows for staff to utilize separation in the unit rather than room confinement (RC). (1) Room confinement shall not be used before other, less restrictive, options have been Section 4, 4.7.2, I-A, 1 attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. 7357 7360 Napa JH NH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☐ ☐ Section 4, 4.7.2, I-A, 2 convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☐ ☐ Section 4, 4.7.2, I-A, 3 physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☐ ☐ Section 4, 4.7.2, I-B confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Section 4, 4.7.2, I-B, 1 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Section 4, 4.7.2, I-B, 2 (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ Section 4, 4.7.2, I-B, 3 reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☐ ☐ Section 4, 4.7.2, I-C (A) Document the reasons for room confinement and the basis for the Section 4, 4.7.2, I-C, 1 extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met ☒ ☐ ☐ Section 4, 4.7.2, I-C, 2 in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her ☒ ☐ ☐ Section 4, 4.7.2, I-C, 4 designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ Section 4, 4.7.2, I-D, 1 and 2 youth in juvenile facilities and does not apply to normal sleeping hours. 7357 7360 Napa JH NH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ Section 4, 4.7.2, I-D, 3 (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that Section 4, 4.7.2, I-D, 4 requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat Section 4, 4.7.2, I-D, 5 and 6 and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7357 7360 Napa JH NH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN Section 3, 3.3.1 Case Plans The facility administrator shall develop and implement written policies and procedures for assessment and case planning. The facility uses the YLS Case Plan, initiated by the field Probation Officer, and supplemented by information from facility staff and agency partners. Staff use a Behavior Summary chrono system to document the youths progress as it relates to goals and objectives. Youth supervision staff meet with the youth within one week of admission, complete an ☒ ☐ ☐ initial behavior summary and use the Carey Guide to initiate and document progress towards identified needs and goals. These guides prompt staff and youth to address areas including problem solving; pro-social peers; decision making; thinking traps; overcoming thinking traps; and overcoming automatic responses. Our review of the agency case plan reviews and updates reveal an individualized and intensive system of addressing youth needs and a process for integrating services into the community upon release. (a) Assessment: The assessment is based on information collected Section 4, 4.5.6 Procedure II during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☐ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7357 7360 Napa JH NH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Institutional Case Plan: (1) A case plan shall be developed for each youth Section 4, 4.5.6, Procedure II held for at least 30 days or more and created within 40 days of admission. ☒ ☐ ☐ Behavior summaries are forwarded to the youth’s DPO every 15 days and include goals and progress to meeting them. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☐ ☐ Section 4, 4.5.6, Procedure IV (B) a plan for meeting the objectives that includes a description of program resources ☒ ☐ ☐ Section 4, 4.5.6, Procedure IV needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and Section 4, 4.5.6, Procedure II discussion of the plan with the youth; ☒ ☐ ☐ The behavior summaries are forwarded to the youth’s DPO every 15 days and include daily progress and information obtained at the weekly MDT meetings. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed ☒ ☐ ☐ Section 4, 4.5.6, Procedure VIII for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be Section 4, 4.5.6, Procedure V developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 7357 7360 Napa JH NH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK SERVICES Section 4, 4.5.6 Policy The facility administrator shall develop and implement written policies and procedures ensuring the availability of appropriate counseling and casework services for all Staff meet formally with each youth weekly youth. Policies and procedures shall ensure: to identify and update the behavior summaries. ☒ ☐ ☐ We reviewed numerous informative behavior summaries/case Chrono’s, which are updated weekly, sometimes daily. The Chrono’s are also forwarded to the DPO so transition planning and services can be continued. (a) youth will receive assistance with needs or concerns that may arise; ☒ ☐ ☐ Section 4, 4.5.6, III Daily (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☐ ☐ Section 4, 4.5.6, V clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ Section 4, 4.5.6, VI 7357 7360 Napa JH NH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the Section 4, 4.5.8 Use of Force Policy responsible physician, shall develop and implement written policies and procedures for the use of force, which may include chemical agents. Force shall never The facility does not use chemical agents. be applied as punishment, discipline, retaliation or We reviewed the four incidents involving treatment. use of force (UF) from July 2020 to (a) At a minimum, each facility shall develop policies December 2021. Each were compliant with and procedures which: ☒ ☐ ☐ policy and regulation. The trained practice is to use verbal de- escalation techniques followed by command presence or physical control holds. It is rare for the incident to advance to physical or mechanical force. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☐ ☐ Section 4, 4.5.8 Policy 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical Section 4, 4.5.8 Training, 1-6 ☒ ☐ ☐ options and define when those force options are Physical and Non-Physical Force Options appropriate. (3) describe force options or techniques that are expressly prohibited by the facility. Section 4, 4.5.8 Training, Prohibited ☒ ☐ ☐ Techniques (4) describe the requirements of staff to report any inappropriate use of force, and to take ☒ ☐ ☐ Section 4, 4.5.8 Procedure II affirmative action to immediately stop it. 7357 7360 Napa JH NH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that includes time period and procedure for Section 4, 4.5.8 Procedure VI-A through F documenting and reporting the use of force, including reporting requirements of Section 4, 4.5.8 Procedure VI-A Report management and line staff and procedures for Section 4, 4.5.8 Procedure VI-F reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes The above policies address documentation, of training as well as mitigating the effects of review by supervisor, and debrief of youth trauma that may have been experienced by staff and staff. and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. Section 4, 4.5.8 Procedure VI-G ☒ ☐ ☐ This section addresses the Administrator Review for all UF incidents. (7) define the role, notification, and follow-up procedures required after use of force incidents ☒ ☐ ☐ Section 4, 4.5.8 Procedure VI-B (Medical), for medical, mental health staff and parents or C (Parent), D (Mental Health). legal guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☐ ☐ Section 4, 4.5.8, VII Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: ☐ ☐ ☒ The facility does not use chemical agents. (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size ☐ ☐ ☒ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☐ ☐ ☒ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. 7357 7360 Napa JH NH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have ☐ ☐ ☒ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☐ ☐ ☒ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and Section 4, 4.5.8A Training regular training in use of force and chemical agents when appropriate that address: ☒ ☐ ☐ This includes Core Training and annual updates for use of force for all staff. (1) known medical and behavioral health conditions that would contraindicate certain Section 4, 4.5.8A Procedure IV types of force; The referenced policy and curriculum for ☒ ☐ ☐ defensive tactics and verbal de-escalation techniques includes knowing of any pre- existing medical and/or behavioral health conditions which would limit or restrict certain UF techniques. (2) acceptable chemical agents and the methods of ☐ ☐ ☒ application. (3) signs or symptoms that should result in ☒ ☐ ☐ immediate referral to medical or behavioral Section 4, 4.5.8A Procedure VI-B and D health. 7357 7360 Napa JH NH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) instruction on the Constitutional Limitations of Use of Force. We reviewed the curriculum for staff annual ☒ ☐ ☐ training in defensive tactics and verbal de- escalation techniques. (5) physical training force options that may require the use of perishable skills. The facility trains staff annually on force options. We reviewed the curriculum for ☒ ☐ ☐ staff annual training in defensive tactics and verbal de-escalation techniques. (6) timelines the facility uses to define regular training. The facility participates in a minimum 8- ☒ ☐ ☐ hour course annually. 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the Section 4, 4.5.8, B Policy responsible physician and mental health director, shall develop and implement written policies and procedures for the use of restraint devices. Restraint devices There have been three uses of restraint, one include any devices which immobilize a youth's of which involved the WRAP, since July extremities and/or prevent the youth from being 2020. We reviewed the incident reports and ☒ ☐ ☐ ambulatory. supervisor review of each incident, 2 involving the same youth. The longest restraint was less than one hour and 15 minutes. All elements addressed the appropriate response to regulation and policy. Physical restraints may be used only for those youth who present an immediate danger to themselves or Section 4, 4.5.8, B Procedure I others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7357 7360 Napa JH NH PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Section 4, 4.5.8, B Procedure II restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back ☒ ☐ ☐ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Section 4, 4.5.8, B Procedure VIII to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Section 4, 4.5.8, B Procedure V-A may delegate authority to place a youth in restraints to a Mechanical Restraints physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of Section 4, 4.5.8 B Procedure V-B Soft every hour. Restraints (WRAP) ☒ ☐ ☐ The facility maintains direct visual observation of the youth and continued retention is obtained every 30 minutes. A youth cannot be in restraints, per policy, beyond 30 minutes after application. If removed, re-application must include DT techniques. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later Section 4, 4.5.8, B Procedure V-A, 3 than two hours from the time of placement. The youth ☒ ☐ ☐ shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the Section 4, 4.5.8, B Procedure V-A, 4 time of placement, to assess the need for mental health treatment. ☒ ☐ ☐ The facility specifies notification and initial response within 2 hours and every 3 hours thereafter. 7357 7360 Napa JH NH PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Section 4, 4.5.8, B Procedure V-A, 2 and to ensure the safety and well-being of the youth. ☒ ☐ ☐ V-B, 2 Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an application of restraints. ☒ ☐ ☐ Section 4, 4.5.8, B Procedure VII-A (b) known medical conditions that would contraindicate certain restraint devices and/or ☒ ☐ ☐ Section 4, 4.5.8, B Procedure IV and VII techniques. (c) acceptable restraint devices. Section 4, 4.5.8, B Procedure V-A Mechanical Restraints ☒ ☐ ☐ Section 4, 4.5.8, B Procedure V-B Soft Restraints (WRAP). (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ Section 4, 4.5.8, B Procedure VII-A, B, C, D (e) availability of cardiopulmonary resuscitation equipment. There are 4 AED’s in the building as well as ☒ ☐ ☐ CPR equipment in each unit and at Medical. (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or Section 4, 4.5.8, B Procedure V-B, 5-g in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Section 4, 4.5.8, A Procedure V-A, 6 7357 7360 Napa JH NH PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) exercising of extremities. ☒ ☐ ☐ Section 4, 4.5.8, A Procedure V-A, 6 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Section 4, 4.5.8, B Procedure VIII THE FACILITY. The Facility Administrator, in cooperation with the ☒ ☐ ☐ The agency applied restraints as determined responsible physician and behavioral/mental health by incident reports on 7 occasions since July director, shall develop and implement written policies 2020. Two included the use of the WRAP. and procedures for the use of restraint devices when the The other four incidents involved transport purpose is for movement or transportation within the or movement to the youth’s room and lasted facility that shall include the following: less than 4 minutes. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the Section 4, 4.5.8, B Training and Procedure required training. ☒ ☐ ☐ VIII-A (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ Section 4, 4.5.8, B Procedure VIII-C (c) an individual assessment of the need to apply restraints for movement or transportation that Section 4, 4.5.8, B Procedure VIII-B includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☐ ☐ Section 4, 4.5.8, B Procedure VIII-C and D devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Section 4, 4.5.-8, B Procedure VIII-E Welfare and Institutions Code Section 222. 7357 7360 Napa JH NH PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in Section 4, 4.5.10 Policy cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as The facility has a detailed policy regarding described in Title 24, Part 2, Section 1230.1.13. The the use of the safety room. It has been used room shall be used to hold only those youth who ☒ ☐ ☐ on two occasions this cycle, both for the present an immediate danger to themselves or same youth. Each incident involved self- others, who exhibit behavior which results in the harm behavior. Staff use the observation destruction of property, or reveals the intent to room in intake for youth needing a special cause self-inflicted physical harm. A safety room watch or more closely monitored when the shall not be used for punishment or discipline, or as safety room is not required. a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☒ ☐ ☐ Section 4, 4.5.10, VIII and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☒ ☐ ☐ Section 4, 4.5.10, II Supervisor room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☒ ☐ ☐ Section 4, 4.5.10, VII Special Watch any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☒ ☐ ☐ Section 4, 4.5.10, IX-A (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☒ ☐ ☐ Section 4, 4.5.10, VI Within one hour. daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☒ ☐ ☐ Section 4, 4.5.10, IX restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and Section 4, 4.5.10, III-A exhausted, unless attempting those options poses ☒ ☐ ☐ a threat to the safety or security of any youth or staff. 7357 7360 Napa JH NH PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☒ ☐ ☐ Section 4, 4.5.10, III-B retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☒ ☐ ☐ Section 4, 4.5.10, III-C the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☒ ☐ ☐ Section 4, 4.5.10, IX-A room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☐ ☐ Section 4, 4.5.10, IX-A, 1 (2) consult with mental health or medical staff, ☒ ☐ ☐ Section 4, 4.5.10, IX-A, 2 (3) develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ Section 4, 4.5.10, IX-A, 3 reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an Section 4, 4.5.10, IX-B individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement Section 4, 4.5.11 Youth Searches ☒ ☐ ☐ written policies and procedures governing the search of Section 4, 4.5.12 Facility and Visitor youth, the facility, and visitors. Policies and procedures Searches shall provide that: (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Section 4, 4.5.11 Background, Youth staff. ☒ ☐ ☐ Section 4, 4.5.12 Policy, Facility and Visitor (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person Section 4, 4.5.11 Background being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. 7357 7360 Napa JH NH PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section Section 4, 4.5.11 Legal Authority 4030. The agency process for conducting a strip search is compliant with regulation and best ☒ ☐ ☐ practice. We reviewed the one incident of a strip search in 2020, involving a youth ultimately placed in the safety room for trying to cut herself with a piece of wire and plastic. (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ Section 4, 4.5.11, VIII (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor Section 4, 4.5.11, IV when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. ☒ ☐ ☐ Section 4, 4.5.19 Transgender Policy (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or Section 4, 4.5.11, II-B when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in writing. 7357 7360 Napa JH NH PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement Section 4, 4.5.13 Policy and II-A No time written policies and procedures whereby any youth may limit. appeal and have resolved grievances relating to any condition of confinement, including but not limited to health care services, classification decisions, program There were 28 grievances filed from July participation, telephone, mail or visiting procedures, 2020 through February 2022. Of those, 22 food, clothing, bedding, mistreatment, harassment or were filed by 3 youth. We read 17 ☒ ☐ ☐ violations of the nondiscrimination policy. There shall grievances and found most were received be no time limit on filing grievances. Policies and and resolved within the same day. procedures shall include provisions whereby the facility manager ensures: The process is responsive to youth concerns, noted on the form and in interviews with youth while on-site. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☐ ☐ Section 4, 4.5.13, I to have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ Section 4, 4.5.13, II supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ Section 4, 4.5.13, III (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☐ ☐ Section 4, 4.5.13, III and II-C Health and grievances that relate to health and safety issues Safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ Section 4, 4.5.13, IV directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ Section 4, 4.5.13, II-B (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ Section 4, 4.5.13, V 7357 7360 Napa JH NH PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ Section 4, 4.5.13, III involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ Section 4, 4.5.13, III longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual ☒ ☐ ☐ Section 4, 4.5.13, VII harassment. Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be Section 1, 1.1.3 addressed and documented in accordance with written policies and procedures within a specified timeframe. ☒ ☐ ☐ The referenced policy outlines the citizen complaint process in Napa County Probation Administration Manual. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical Section 4, 4.5.14 Policy and I harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be maintained. Such written record shall be prepared by the We reviewed numerous incident reports staff and submitted to the facility manager by the end of during the documentation process for due the shift, unless additional time is necessary and ☒ ☐ ☐ process, use of force and restraints, authorized by the facility manager or designee. separation and room confinement. The conducts internal reviews of reports, noting staff documentation meets the timeliness and articulation of the incident required in regulation and policy. 7357 7360 Napa JH NH PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, Section 4, 4.5.9 IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections The Napa County Juvenile Hall does not use personnel including peace officers, may employ ☐ ☐ ☒ force to collect DNA, rather, they return a reasonable force to collect blood specimens, saliva non-compliant youth to Court for failing to samples, and thumb or palm print impressions from submit voluntarily. individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☐ ☐ ☒ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the ☐ ☐ ☒ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7357 7360 Napa JH NH PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM (a) School Programs Section 4, 4.6.8 Education The County Board of Education shall provide for the Section 4, 4.6.8, I Annual Review. administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility The Napa County Office of Education administrators shall develop and implement written (NCOE) operates the Crossroads School policy and procedures to ensure communication and within the facility. Youth receive 265 coordination between educators and probation staff. minutes of education daily with a reduced Culturally responsive and trauma-informed approaches schedule once per week to allow for teacher should be applied when providing instruction. Education in-service and a movie one time a week. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall We spoke with the teacher, Anne Marie request an annual review of each required element of the Carter, who has worked with the NCOE for program by the Superintendent of Schools, and a report 30 years and in the facility with different or review checklist on compliance, deficiencies, and responsibilities for many years. She is quick corrective action needed to achieve compliance with this to recognize potential of the students in the section. Such a review, when conducted, cannot be classroom and makes attempts to establish delegated to the principal or any other staff of any post-secondary services and credit recovery. juvenile court school site. The Superintendent of Schools ☒ ☐ ☐ shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, Youth in detention are afforded Common the facility administrator or designee shall review each Core classroom instruction is provided as item with the Superintendent of Schools and shall take well as Renaissance Assessments and whatever corrective action is necessary to address each Nimbus Art, an art program two times per deficiency and to fully protect the educational interests week. Youth are able to enroll in Napa of all youth in the facility. Community College if at the facility for sufficient time. Graduates are able to stay in the classroom and have opportunities for resume preparation and studying for driver’s license testing. New Horizons has been unoccupied since Covid, however, when the agency brings back the program it is hoped they will return to allowing youth to attend the Camille Creek’s Chamberlain Program (all Probation youth), for continuing adult and vocational education. 7357 7360 Napa JH NH PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements The facility school program shall comply with the State Section 4, 4.6.8, II-A Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Section 4, 4.6.8, II-B shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited ☒ ☐ ☐ Section 4, 4.6.8, II-C to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ Section 4, 4.6.8, II-D Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ Section 4, 4.6.8, II-E (4) Administration of the High School Equivalency Tests as approved by the California Department ☒ ☐ ☐ Section 4, 4.6.8, II-F of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☐ ☐ Section 4, 4.6.8, II-G progress towards grade level standards. 7357 7360 Napa JH NH PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile Section 4, 4.6.8, II-H court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security Section 4, 4.6.8, II-J status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Section 4, 4.6.8, III-A implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may ☒ ☐ ☐ Section 4, 4.6.8, III-B affect the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from Section 4, 4.6.8, III-C school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and Section 4, 4.6.8, III-D procedures that address the rights of any student ☒ ☐ ☐ who has continuing difficulty completing a school day. 7357 7360 Napa JH NH PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations Section 4, 4.6.8, IV-A (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☐ ☐ Section 4, 4.6.8, IV-B addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission ☒ ☐ ☐ Section 4, 4.6.8, V-A (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Section 4, 4.6.8, V-A, 1 (B) Home Language Survey and the results of the State Test used for English language ☒ ☐ ☐ Section 4, 4.6.8, V-A, 2 proficiency; (C) Needs and services of special populations as defined by the State Education Code, ☒ ☐ ☐ Section 4, 4.6.8, V-A, 3 including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Section 4, 4.6.8, V-A, 4 (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☐ ☐ Section 4, 4.6.8, V-B determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☐ ☐ Section 4, 4.6.8, V-C within five school days. 7357 7360 Napa JH NH PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with the State Education Code and request the Section 4, 4.6.8, V-D youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Section 4, 4.6.8, VI-A (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for ☒ ☐ ☐ Section 4, 4.6.8, VI-B course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Section 4, 4.6.8, VII-A (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Section 4, 4.6.8, VIII-A (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational The agency uses Napa Community College opportunities for youth that considers the use of and Camille Creek for adult and vocational technology to implement these programs. services. 1371 PROGRAMS, RECREATION, AND EXERCISE. Section 4, 4.6.2 Policy The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. 7357 7360 Napa JH NH PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Section 4, 4.6.2 Policy hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which Section 4, 4.6.2, I Outside Activities, one hour shall be an outdoor activity, weather Programs and Recreation permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Section 4, 4.6.2, IV by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ Section 4, 4.6.2, II There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Section 4, 4.6.2, III ensure content offered is current, consistent, and relevant to the population. ☒ ☐ ☐ A memo outlining all current programs was completed on March 10, 2022, by Superintendent Kent Boltz. 7357 7360 Napa JH NH PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily Section 4, 4.6.2, VII-A programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and Programs are facilitated by staff and linguistically appropriate, or pro-social interventions volunteers, including: Aggression and activities designed to reduce recidivism. These Replacement Training; Thinking 4 Change; programs should be based on the youth’s individual NCTI Curriculum; CBT; Carey Guides; needs as required by Sections 1355 and 1356. Such ALDEA – Drug and Alcohol Curriculum; programs may be provided under the direction of the Studio 212 – Music Appreciation; Life Skills Chief Probation Officer or the County Office of – Budget and Finance; Barber Program; Education and can be administered by county Budget and Independent Living Skills: and, partners such as mental health agencies, community Gang Awareness. Agency staff provide based organizations, faith-based organizations or information in the form of current events and Probation staff. documentaries, as well as CPR and First Aid Programs may include but are not limited to: Training. Church services are provided by Faith Based Groups from the community. The facility has a large library youth can use to seek educational or social learning. ☒ ☐ ☐ The Office of Education provides Nimbus Arts and Yoga, both on hold for the short term. Also, they complete California Career Zone and IExcel, assessments to assist in determining the youths desire for continuing education and job preparedness as they reach adulthood. Wellpath provides education on sexually transmitted and reproduction, as well as hygiene and wellness related to diet. In 2022, the agency has plans to re-initiate the culinary program started with New Horizons youth; bring in Core Correctional Practices with UCCI; train 6 staff in Decision Points curriculum; and start a fitness program. 7357 7360 Napa JH NH PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; Section 4, 4.6.2, VII-A List of Programs (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to Section 4, 4.6.2, VI unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle ☒ ☐ ☐ Section 4, 4.6.2 Policy activity each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ Section 4, 4.6.2, IV and VIII The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7357 7360 Napa JH NH PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to Section 4, 4.6.3 Policy religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Section 4, 4.6.3, I (b) availability of clergy; and, ☒ ☐ ☐ Section 4, 4.6.3, II (c) availability of religious diets. ☒ ☐ ☐ Section 4, 4.6.3, III 1373 WORK PROGRAM The facility administrator shall develop policies and Section 4, 4.6.4 Policy procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING The facility administrator shall develop and implement Section 4, 4.6.5 Policy written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☐ ☐ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. 7357 7360 Napa JH NH PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Section 4, 4.6.5 Policy Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, Section 4, 4.6.5 I-B Criminal History whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ Section 4, 4.6.5 I-C, Denials the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but ☒ ☐ ☐ Section 4, 4.6.5 Policy conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, Section 4, 4.6.5, II-A Special Visits shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ Section 4, 4.6.5, III-E visiting. 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ Section 4, 4.6.7 Policy written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ Section 4, 4.6.7 Policy (b) youth may send two letters per week postage free; Section 4, 4.6.7, I-F ☒ ☐ ☐ Youth may send an unlimited number of letters each week. 7357 7360 Napa JH NH PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder Section 4, 4.6.7, I-A of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is ☒ ☐ ☐ Section 4, 4.6.7, I-B reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Section 4, 4.6.6 The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Section 4, 4.6.6 ☒ ☐ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; Section 4, 4.6.6, IV Telephone Call ☒ ☐ ☐ Section 4, 4.6.7, I-O (b) provision for confidential consultation with attorneys; and, Section 4, 4.6.6, IV Telephone Call ☒ ☐ ☐ Section 4, 4.6.7, I-O (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ Section 4, 4.6.7, I-A 7357 7360 Napa JH NH PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE The facility administrator shall develop and implement Section 4, 4.7.1 Policy and Section 4, 4.7.1, I written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☐ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☐ ☐ ☐ Section 4, 4.7.1, I-A (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☐ ☐ ☐ Section 4, 4.7.1, I-B (c) full nutrition; ☒ ☐ ☐ Section 4, 4.7.1, I-C (d) contact with parent or attorney; ☒ ☐ ☐ Section 4, 4.7.1, I-D (e) exercise; ☒ ☐ ☐ Section 4, 4.7.1, I-E (f) medical services and counseling; ☒ ☐ ☐ Section 4, 4.7.1, I-F (g) religious services; ☒ ☐ ☐ Section 4, 4.7.1, I-G (h) clean and sanitary living conditions; ☒ ☐ ☐ Section 4, 4.7.1, I-H 7357 7360 Napa JH NH PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) the right to send and receive mail; ☒ ☐ ☐ Section 4, 4.7.1, I-I (j) education; and, ☒ ☐ ☐ Section 4, 4.7.1, I-J (k) rehabilitative programming. ☒ ☐ ☐ Section 4, 4.7.1, I-K The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Section 4, 4.7.1, II Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement ☒ ☐ ☐ Section 4, 4.7.1, III Policy and VII written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ Section 4, 4.7.1, III through V (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Section 4, 4.7.1, III-A (c) definition of major and minor rule violations and their consequences, and due process requirements; ☒ ☐ ☐ Section 4, 4.7.1, II (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ Section 4, 4.7.1, IV Policy 7357 7360 Napa JH NH PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Section 4, 4.7.1, IV through Behavior imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a Management System policy of review and appeal to a supervisor; and, Section 4, 4.7.1, V through Incident Report. (f) major rule violations and the discipline process shall be documented and require the following: Section 4, 4.7.1, V Incident Report We reviewed 12 incidents of Due Process, 11 of which were resolved at the lowest level with no request for hearing. Of the one that went through the process, the same sanction applied. ☒ ☐ ☐ The agency has a sanction grid which allows for remedies via verbal discussion and youth reflection. The point-based system is documented in the unit and known to youth based on behavior exhibited. The process is fair and understood by youth. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Section 4, 4.7.1, VII-A, 1 (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☐ ☐ Section 4, 4.7.1, VII-A, 2 language learners; (3) hearing by a person who is not a party to the incident; ☒ ☐ ☐ Section 4, 4.7.1, VII-A, 3 (4) opportunity for the youth to be heard, present evidence and testimony; ☒ ☐ ☐ Section 4, 4.7.1, VII-A, 4 (5) provision for youth to be assisted by staff in the hearing process; ☒ ☐ ☐ Section 4, 4.7.1, VII-A, 5 7357 7360 Napa JH NH PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) provision for administrative review. ☒ ☐ ☐ Section 4, 4.7.1, VII-A, 6 (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Napa County JH: Protocol and Procedure to Mitigate the Spread of COVID-19 The health administrator/responsible physician, in cooperation with the facility administrator and the local health officer, shall develop written policies and This document outlines operational procedures to address the identification, treatment, procedures for staff to follow when a youth control and follow-up management of communicable is detained. diseases. The policies and procedures shall address, but not be limited to: Wellpath Napa County Juvenile Hall Policy ☒ ☐ ☐ and Procedures (WNCJH) Reference 71428: Infection Prevention and Control Program This policy outlines the comprehensive institutional program that includes surveillance, prevention and control of communicable diseases. 7357 7360 Napa JH NH PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Intake health screening procedures; Napa County JH: Protocol and Procedure to Mitigate the Spread of COVID-19: General Procedure I-A: Intake Screening Napa County JH: Protocol and Procedure to Mitigate the Spread of COVID-19: Section V - Booking Procedures WNCJH Reference 71428 Policy 6.1.2 ☒ ☐ ☐ This policy includes screening youth at admission, during health assessment and/or at sick call. Wellpath Form: Receiving Screening Form Wellpath Form: Coronavirus Supplemental Screening Form (b) Identification of relevant symptoms; Napa County JH: Protocol and Procedure to Mitigate the Spread of COVID-19: General Procedure I-A, 1: Intake Screening - Symptomology ☒ ☐ ☐ Wellpath Form: Receiving Screening Form Wellpath Form: Coronavirus Supplemental Screening Form 7357 7360 Napa JH NH PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral for medical evaluation; Napa County JH: Protocol and Procedure to Mitigate the Spread of COVID-19: Section V - Booking Procedures This includes referral for Medical ☒ ☐ ☐ Evaluation. WNCJH Reference 71428 Policy 6.1.2 Includes Health Assessment Wellpath Monitoring for Quarantined Patient Treatment Form (d) Treatment responsibilities during detention; Napa County JH: Protocol and Procedure to Mitigate the Spread of COVID-19: Section IV - COVID Classification Tiers for Youth This operational protocol outlines the treatment responsibilities of medical staff, ☒ ☐ ☐ facility staff and youth. WNCJH Reference 71428 Policy 6.2.2 Treatment Wellpath Monitoring for Quarantined Patient Treatment Form (e) Coordination with public and private community- based resources for follow-up treatment; WNCJH Reference 71428 Policy 6.5 ☒ ☐ ☐ Discharge 7357 7360 Napa JH NH PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Applicable reporting requirements; and, WNCJH Reference 71428 Policy 6.4 Reporting ☒ ☐ ☐ This includes reporting any communicable disease to the Napa County Public Health Department according to federal, state and local laws and regulations. (g) Strategies for handling disease outbreaks. Napa County Juvenile Hall COVID-19 Outbreak Plan WNCJH Reference 71428 Policy 6.2 Control - Outbreak Plan ☒ ☐ ☐ This policy is in coordination with the Centers for Disease Control (CDC), the National Institute of Occupational Safety and Health (NIOSH), and the Occupational Health and Safety Administration (OSHA). The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency has a conservative approach to identified by the local health officer and currently Medical Isolation and Quarantine in that recommended public health interventions. youth only come out of their room from ☒ ☐ ☐ medical isolation status for required T15 time and hygiene until day 10 or 14 after booking. The agency is required to follow medical and public health guidelines. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) Section 4, 4.5.4 Procedure II-G The health administrator, in cooperation with the facility administrator, shall develop policy and ☒ ☐ ☐ This section is what appears in the Youth procedures to establish a daily routine for youth to Orientation Handbook, ensuring youth know convey requests for emergency and non-emergency they have access to all medical and behavior medical, dental and behavioral/mental health care health services. services. 7357 7360 Napa JH NH PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1480 STANDARD FACILTY CLOTHING ISSUE Section 10 Clothing The youth’s personal clothing, undergarments and footwear may be substituted for the institutional ☒ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☐ ☐ Section 10, 4.10.1 Procedure I-A tears. (b) The standard issue of climatically suitable clothing ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Section 10, 4.10.1 Procedure I-B (2) Outer garments; Section 10, 4.10.1 Policy ☒ ☐ ☐ Section 10, 4.10.1 Procedure I-B (3) New non-disposable underwear which shall remain with the youth throughout their stay, ☒ ☐ ☐ Section 10, 4.10.1 Procedure I-B and; (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ Section 10, 4.10.1 Procedure I-B (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and Section 10, 4.10.1 Procedure I-H, 4 dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. Section 10, 4.10.1 Procedure I-B ☒ ☐ ☐ Section 10, 4.10.1 Procedure I-B, 3 7357 7360 Napa JH NH PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1482 CLOTHING EXCHANGE Section 10, 4.10.1 Procedure II The facility administrator shall develop and implement written policies and site-specific procedures for the Clothing, Bedding and Linen Exchange and cleaning and scheduled exchange of clothing. Unless Cleaning ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, The facility assigns youth their own laundry bras, and underwear shall be exchanged daily; youth bag to ensure they receive their own clothing shall receive their own underwear back at exchange. back after being laundered. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Section 10, 4.10.1 Procedure I-A There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Section 10, 4.10.2, I-A, 1 and 2 There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Section 10, 4.10.2, I-A, 1 (b) Toothpaste; ☒ ☐ ☐ Section 10, 4.10.2, I-A, 1 (c) Soap; ☒ ☐ ☐ Section 10, 4.10.2, I-A, 1 7357 7360 Napa JH NH PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Comb; ☒ ☐ ☐ Section 10, 4.10.2, I-A, 1 (e) Shaving implements; ☒ ☐ ☐ Section 10, 4.10.2, I-A, 1 (f) Deodorant; ☒ ☐ ☐ Section 10, 4.10.2, I-A, 1 (g) Lotion; ☒ ☐ ☐ Section 10, 4.10.2, I-A, 1 (h) Shampoo; and, ☒ ☐ ☐ Section 10, 4.10.2, I-A, 1 (i) Post-shower conditioning hair products. ☒ ☐ ☐ Section 10, 4.10.2, I-A, 1 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap Section 10, 4.10.2, I-B provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged Section 10, 4.10.2, IV-D safety razors, electric razors, and other shaving instruments capable of breaking the skin, when shared ☒ ☐ ☐ Section 10, 4.10.2, IV-F among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, The disposable razors are placed in a Chapter 9, Title 16, California Code of Regulations. Contaminated Hazardous Waste Container after use. 1486 PERSONAL HYGIENE Section 10, 4.10.2, II Showers There shall be written policies and site-specific procedures developed and implemented by the facility Section 10, 4.10.2, III Dental Care administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 7357 7360 Napa JH NH PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1487 SHAVING Section 10, 4.10.2, IV Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Section 10, 4.10.2, V Hair Care Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☐ ☐ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Section 10, 4.10.1 Procedure II Clean laundered, suitable bedding and linens, in good ☒ ☐ ☐ repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ Section 10, 4.10.1 Procedure I-B, 4 regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ Section 10, 4.10.1 Procedure I-B, 4 (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Section 10, 4.10.1 Procedure I-B (d) One towel; and, ☒ ☐ ☐ Section 10, 4.10.1 Procedure I-B (e) One blanket or more, up on request ☒ ☐ ☐ Section 10, 4.10.1 Procedure I-B 7357 7360 Napa JH NH PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1501 BEDDING LINEN EXCHANGE Section 10, 4.10.1 Procedure II The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ Section 10, 4.10.1 Procedure II (2) 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Section 3, 4.3.5 Facility Sanitation, Safety and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7357 7360 Napa JH NH PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☐ ☒ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☐ ☒ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7357 7360 Napa JH NH PRO 20-22 - 75 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7357/7360 FACILITY NAME: Napa County Juvenile Hall and New Horizons Academy FACILITY TYPE: JH/Camp 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): X FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 21, 2022 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; The weapons locker is located in the facility sally X port. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used for the X reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per youth; X There are five holding rooms in the intake area. 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 7357 7360 Napa JH NH PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. There are two living units with a rated capacity of A living unit shall be a self-contained unit containing locked 30 youth at the facility, one for JH and one for sleeping rooms, single and double occupancy sleeping X NH. Due to Covid, the NH unit was used as a rooms, or dormitories, dayroom space, toilet, wash basins, quarantine unit and committed youth have been in drinking fountains and showers commensurate to the Prosect. number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7357 7360 Napa JH NH PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms There is 2052 square feet of living space in each Dayrooms shall contain 35 square feet of floor area per X unit. youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. There is 2376 square feet of space in each unit X There shall be a dedicated classroom space for every classroom. juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. 7357 7360 Napa JH NH PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. The facility has one safety cell. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 7357 7360 Napa JH NH PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.16 Dining areas. Youth eat all meals in the dayroom space. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. There are two closets in the intake area of the In all juvenile facilities, at least one securely lockable facility. X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. Emergency equipment is tested monthly. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 7357 7360 Napa JH NH PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. The old intake area has been converted to a Court A court holding room shall: X Holding area. 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, A staff is assigned to supervise youth in Court X Holding., 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 7357 7360 Napa JH NH PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. 7357 7360 Napa JH NH PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7357 7360 Napa JH NH PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7357/7360 FACILITY: Napa County Juvenile Hall and New Horizons Academy TYPE: JH/Camp RC: 60 (50 JH/10 NH) FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 22, 2022 ROOMS EACH ROOM Unit Room Applica # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type ble Rooms # RC RC Square/Cubic Feet T U W F S Standar Beds ds 9’10” X 7’5” A Holding 2001 1 (4) 1 1 1 1 There is one 7’5” bench. 75 sq. ft. 10’ X 9’ X B Holding 2001 1 (6) 1 1 1 There is one 9’ bench and a handicapped combo unit. 90 sq. ft. 10’” X 8’4” C Holding 2001 1 (6) 1 1 1 There is one 8’10” bench. 88 sq. ft. Observation 10’ X 7”” There is one 7’ bench. D 2001 1 (5) 1 1 1 Room 70 sq. ft. There is one 8’5” bench. The handicapped combo 9’6” X 8’5” unit was replaced to provide greater clearance E Holding 2001 1 (5) 1 1 1 80 sq. ft. between the bench and toilet. This is used as an intake holding room. 9’3” X 7’2” Intake Safety 2001 1 (1) 68 sq. ft. Note: Each holding room has a bench that can be used as a bunk with a capacity of one youth. There is one shower on the unit. The ceiling height is 8’. POD A – Prospect Unit, Lower Level Detention Unit 1-6 Single 2001 6 1 1 6 11’ X 6’10” 1 1 1 3 7 Double 2001 1 2 2 2 11’ X 10’ 1 1 1 8 Double 2001 1 2 2 2 11’ X 11’ 1 1 1 9 Double 2001 1 2 2 2 13’ X 11’6’ 1 1 1 10 Single 2001 1 1 1 1 13’ X 8’ 1 1 1 This room is ADA compliant/handicapped accessible. 11 Double 2001 1 2 2 2 13’ X 10’.5” 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7357 7360 Napa JH NH LASE 20-22 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applica # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type ble Rooms # RC RC Square/Cubic Feet T U W F S Standar Beds ds POD A – Prospect Unit, Upper Tier 12-17 Single 2001 6 1 1 6 11’ X 6’10” 1 1 1 2 18-19 Double 2001 2 2 2 4 11’ X 10’ 1 1 1 20 Double 2001 1 2 2 2 11’ X 11’5” 1 1 1 21 Single 2001 1 1 1 1 11’ X 8’ 1 1 1 22 Double 2001 1 2 2 2 11’ X 10’ 2” 1 1 1 Notes: There are five showers in the unit, one of which is handicapped accessible. Ceiling height on lower level is 10’9” and 9’11” on upper tier. Prospect Unit dayroom space is 1925 square feet. There is a 1000 square foot classroom adjacent to the dayroom space. There is a 2475 square foot outdoor recreation space off of the unit. Prospect and Merit Units share a covered recreation space measuring 1210 square feet. There is an interview room on the unit. POD B – Merit Unit, Lower Level Quarantine Unit 1 Dorm 2001 1 4 4 4 21’7” X 11’4” 1 1 1 3 There is a modesty partition in this space. 2-4 Single 2001 3 1 1 3 11’ X 6’10” 1 1 1 5 Double 2001 1 2 2 2 11’ X 10’2” 1 1 1 6 Double 2001 1 2 2 2 11’ X 10’8” 1 1 1 7 Single 2001 1 1 1 1 11’ X 9’ 1 1 1 This room is ADA compliant/handicap accessible. 8 Single 2001 1 1 1 1 11’ X 7’ 1 1 1 9 Double 2001 1 2 2 2 11’ X 10’8” 1 1 1 POD B – Merit Unit, Upper Tier 10 Dorm 2001 1 4 4 4 11’ X 21’7” 1 1 1 2 There is a modesty partition in this space. 11-13 Single 2001 3 1 1 3 11’ X 6’10” 1 1 1 14 Double 2001 1 2 2 2 11’ X 10’ 1 1 1 15 Double 2001 1 2 2 2 11’ X 10’6” 1 1 1 16 Single 2001 1 1 1 1 11’ X 10’6” 1 1 1 17 Single 2001 1 1 1 1 11’ X 8’ 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7357 7360 Napa JH NH LASE 20-22 - 2 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applica # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type ble Rooms # RC RC Square/Cubic Feet T U W F S Standar Beds ds 18 Double 2001 1 2 2 2 11’ X 11’6” 1 1 1 Notes: Merit was designed for the New Horizons Academy and overflow of detention youth. There are five showers in the unit, one of which is handicapped accessible. Ceiling height on lower level is 10’9” and 9’11” on upper tier. Merit dayroom space is 1925 square feet with a 1000 square foot classroom adjacent to the dayroom. There is a 2475 square foot outdoor recreation space off of the unit. Prospect and Merit Units share covered recreation space measuring 1210 square feet. There is an interview room on the unit. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7357 7360 Napa JH NH LASE 20-22 - 3 - J460 LAS JUV.dot (03/01)