Nevada County (2018-2020 inspection cycle)

March 4, 2020 Michael N. Ertola, Chief Probation Officer Nevada County Probation Department 109 ½ North Pine Street Nevada City, CA 95959 RE: NEVADA COUNTY 2018/2020 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 Dear Chief Ertola: The 2018/2020 biennial inspection of the Nevada County Probation Department’s Juvenile Hall has been completed. A pre-inspection briefing was held on March 27, 2019 and the facility was inspected on July 10 through 13, 2019. A follow up visit to review requested documentation was completed on September 12, 2019. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the Nevada County Juvenile Hall. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. 7367 Nevada Co JH;18-19 Michael Ertola, Chief Probation Officer Page 2 Scope of the Inspection The inspection consisted of a review of the Nevada County Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth and collaborative partners. During the inspection, we evaluated consistency between policy and practices. Inspection Results Title 15, CCR Minimum Standards During our inspection of the Nevada County Juvenile Hall, we reviewed the facility policies and procedures manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations included in Title 15, Minimum Standards for Juvenile Facilities. On the day of the inspection, we discussed several policies and procedures with staff and suggested edits which might bring more clarity and specificity to the manual. We also discussed the need to include the updated Title 15 language in the policy and procedure manual to be in line with regulations which became effective January 1, 2019. All other agreed-upon changes were completed prior to the submission of this report. After initial review, the Juvenile Hall was deemed out of compliance with Title 15 sections 1354.5 Room Confinement; 1357 Use of Force; and 1371 Programs, Recreation, and Exercise. Please refer to the procedures checklist for more details. Following our inspection, Senior Group Counselors Frank Cook and Rod Kahele immediately addressed areas of concerns within the above-mentioned Title 15 sections. The newly implemented policies and procedures to room confinement and updates to use of force training with regards to documentation satisfy the requirements of those regulations. The facility also added programs for the youth on weekends which satisfied the regulation of one hour of program every day of the week. All changes and documentation were verified during our follow up inspection conducted on September 12, 2019. Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Nevada County Juvenile Hall. No corrective action is required at this time. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 40 youth. Please see the Physical Plant Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7367 Nevada Co JH;18-19 Michael Ertola, Chief Probation Officer Page 3 Per the most recent Standards and Training for Corrections audit, Nevada County Probation Department is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed applicable documentation, and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. We want to thank you and your staff for their time and assistance in completing this inspection. Senior Group Supervisors Frank Cook and Rod Kahele were helpful in coordinating this inspection. Each of these individuals assisted at each step by clarifying processes, answering questions and providing supporting documentation. All the staff members were very knowledgeable and cooperative. This concludes the 2018/2020 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at Craigus.thompson@bscc.ca.gov or call (916) 621- 2852 if you have any questions. Sincerely, CRAIGUS THOMPSON SR. Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Nevada County* Chair, Juvenile Justice Commission, Nevada County* Chair, Board of Supervisors, Nevada County* County Administrator, Nevada County* Mike Sypnicki, Deputy Chief Probation Officer *Copies of full inspection are available upon request or are available online at www.bscc.ca.gov. 7367 Nevada Co JH;18-19 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7367 FACILITY NAME: Nevada County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Senior Group Supervisors Rod Kahele and Frank Cook; Laurie Adams, Program Manager Well Path; Sherry Forther, Teacher Sugarloaf School; Henry Alvarado, Group Supervisor I; John Pico, Senior Group Supervisor; Cynthia Wick, Senior Group Supervisor FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: July 10-12, 2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, X each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by Inspection completed 6/3/2019 the Board of Supervisors to approve building safety; X No new equipment or structures have been added since last inspection. No corrective actions. (B) Fire authority having jurisdiction, including a fire Inspection completed 4/23/2019 clearance as required by Health and Safety Code X Section 13146.1 (a) and (b); No corrective actions. (C) Local health officer, inspection in accordance with Inspection completed: Health and Safety Code Section 101045; MMH 4/24/2019 Ken Cutler, MD, MPH X EH 4/16/2019 Debra Wilson, NH 5/7/2019 Randall Yun (D) County superintendent of schools on the adequacy Inspection completed 5/8/2019 of educational services and facilities as required in X Section 1370; Chris Bock Nevada County Superintendent of Schools (E) Juvenile court as required by Section 209 of the Inspection completed 4/22/2019 Welfare and Institutions Code X Judge Candace S. Heidelberger (F) Juvenile Justice Commission as required by Section Inspection completed 5/8/2019 229 of the Welfare and Institutions Code or X Probation Commission as required by Section 240 of Melinda Douro the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7367 Nevada JH PRO 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered BSCC Note: Compliance with this section is in Chief Ertola letter, dated 11/5/2018. determined by receipt of the Chief Probation Officer’s Policy and procedure manual section 8.0 certification letter confirming that all elements of Appointment and Qualification address this regulation are met. regulation. (a) Appointment X In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications X 8.0 Appointment and Qualification Each facility shall: (1) recruit and hire employees who possess knowledge, 8.0 Appointment and Qualification skills and abilities appropriate to their job X classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical 8.0 Appointment and Qualification examination including tuberculosis screening test X and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 8.0 Appointment and Qualification X and training requirements adopted by the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new 8.0 Appointment and Qualification employee, and psychological examination in X accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- 8.0 Appointment and Qualification employees of the facility, who may be present at the facility, shall have such clearance and qualifications X as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Policy and procedure manual section 9.0 Staffing address this regulation. Each juvenile facility shall: On the day of our inspection Nevada county X juvenile hall consisted of: 4- Senior Group Supervisors 10- Group Supervisors II 14- Part-time Group Supervisors 7367 Nevada JH PRO 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to 9.0 Staffing policy 1 carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of including safety check records, grievances, X youth and staff, and meet established standards and disciplinary actions, incidents reports, shift regulations; schedules and rosters. Review of these documents revealed compliance with this regulation. b) ensure that no required services shall be denied 9.0 Staffing policy 1 X because of insufficient numbers of staff on duty We found no indication that staffing was absent exigent circumstances; insufficient at the time of the inspection. c) have a sufficient number of supervisory level staff to 9.0 Staffing policy 2 ensure adequate supervision of all staff members; In the absence of a supervisor, the senior X staff member is assigned to Acting Senior Group Supervisor (ASGS). Such assignments are noted on the staff rosters. d) have a clearly identified person on duty at all times 9.0 Staffing policy 3 who is responsible for operations and activities and X The Supervisor on duty is clearly listed the has completed the Juvenile Corrections Officer Core daily schedule and is not a part of the Course and PC 832 training; supervision staff ratio. e) have at least one staff member present on each living 9.0 Staffing policy 4 X unit whenever there are youth in the living unit; Staff is always present on the pod when a youth is present. f) have sufficient food service personnel relative to the 9.0 Staffing policy 5 number and security of living units, including staff Nevada County Juvenile Hall kitchen was qualified and available to: plan menus meeting closed on July 1, 2019. No longer have food nutritional requirements of youth; provide kitchen personnel at the facility. X supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, 9.0 Staffing policy 6 medical, dental, mental health, building The Supervisor on duty completes maintenance, transportation, control room, facility administrative and clerical duties. X security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide 9.0 Staffing policy 7 continuous wide-awake supervision of youth, This regulation was verified through a subject to temporary variations in staff assignments X review of daily schedules and facility to meet special program needs. Staffing shall be in walkthrough. compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Policy 9.0 Staffing B 1 (A) during the hours that youth are awake, one wide- While the rated capacity remains at 60, the awake youth supervision staff member on duty for X facility has set an operational capacity at 30. each 10 youth in detention; Population at the time of the inspection was 3 youth, 2 males, and 1 female. 7367 Nevada JH PRO 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their Policy 9.0 Staffing B 2 room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Policy 9.0 Staffing B 3 members on duty at all times, regardless of the number of youth in detention, unless an X arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty Policy 9.0 Staffing B 5 X who is the same gender as youth housed in the Both male and female staff are assigned on facility. all shifts. (E) personnel with primary responsibility for other Policy 9.0 Staffing B 6 duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- Not a Special Purpose Juvenile Hall – staff ratio) Balance of this regulation is deleted X (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth X supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the X number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Not a Camp – Balance of this regulation is (A) during the hours that youth are awake, one wide- X deleted. awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth present in the facility; 7367 Nevada JH PRO 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the X number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the X function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, X farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Policy 10.0 Child Supervision Staff ORIENTATION AND TRAINING Orientation and Training (a) Prior to assuming any responsibilities each youth X supervision staff member shall be properly oriented CPO certification on file, dated 11/5/2018 to their duties, including: (1) youth supervision duties; Policy 10.0 Child Supervision Staff X Orientation and Training procedure 1 (2) scope of decisions they shall make; Policy 10.0 Child Supervision Staff X Orientation and Training procedure 2 (3) the identity of their supervisor; Policy 10.0 Child Supervision Staff X Orientation and Training procedure 3 (4) the identity of persons who are responsible to Policy 10.0 Child Supervision Staff X them; Orientation and Training procedure 4 (5) persons to contact for decisions that are beyond Policy 10.0 Child Supervision Staff X their responsibility; and Orientation and Training procedure 6 (6) ethical responsibilities. Policy 10.0 Child Supervision Staff X Orientation and Training procedure 7 (b) Prior to assuming any responsibility for the Policy 11.0 Staff Training Curriculum supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of All newly hired Group Supervisors receive a X facility-specific orientation, including: minimum of 60 hours of orientation and training prior to assuming any responsibility for the supervision of youth. (1) individual and group supervision techniques; Policy 10.0 Child Supervision Staff X Orientation and Training staff supervision training 2 (2) regulations and policies relating to discipline and Policy 10.0 Child Supervision Staff rights of youth pursuant to law and the X Orientation and Training staff supervision provisions of this chapter; training 3 7367 Nevada JH PRO 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) basic health, sanitation and safety measures; Policy 10.0 Child Supervision Staff X Orientation and Training staff supervision training 9 (4) suicide prevention and response to suicide Policy 10.0 Child Supervision Staff attempts X Orientation and Training staff supervision training 10 (5) policies regarding use of force, de-escalation Policy 10.0 Child Supervision Staff techniques, chemical agents, mechanical and X Orientation and Training staff supervision physical restraints; training 4 (6) review of policies and procedures referencing Policy 10.0 Child Supervision Staff trauma and trauma-informed approaches; X Orientation and Training staff supervision training 5 (7) procedures to follow in the event of Policy 10.0 Child Supervision Staff emergencies; X Orientation and Training staff supervision training 7 (8) routine security measures, including facility Policy 10.0 Child Supervision Staff perimeter and grounds; X Orientation and Training staff supervision training 6 (9) crisis intervention and mental health referrals to Policy 10.0 Child Supervision Staff mental health services; X Orientation and Training staff supervision training 11 (10) documentation; and Policy 10.0 Child Supervision Staff X Orientation and Training staff supervision training 12 (11) fire/life safety training Policy 10.0 Child Supervision Staff X Orientation and Training staff supervision training 13 (c) Prior to assuming sole supervision of youth, each Policy 10.0 Child Supervision Staff youth supervision staff member shall successfully Orientation and Training complete the requirements of the Juvenile X Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer Policy 10.0 Child Supervision Staff youth supervision staff shall successfully complete Orientation and Training X training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 20.0 Training Requirements for Fire and Life Safety Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all X All youth supervision staff have attended the times who meets the training standards established by the Core training, which includes fire and life Board for general fire and life safety which relate safety topics. specifically to the facility. Individual orientation addresses topics unique to the facility. 7367 Nevada JH PRO 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 21.0 Policy and Procedures Manual All facility administrators shall develop, publish, and implement a manual of written policies and procedures Policy and procedures manual is reviewed that address, at a minimum, all regulations that are annually and reprinted as needed. Last applicable to the facility. Such a manual shall be made annual review was completed on 01/10/2019. available to all employees, reviewed by all employees, The manual was updated to include all new X and shall be administratively reviewed at a minimum and revised Title 15 regulations which every two years, and updated, as necessary. Those became effective January 1, 2019. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board Policy and procedures manual are available on request. electronic and printed copies in each unit. The manual shall include: (a) table of organization, including channels of The table of content is located front page of communications and a description of job policy and procedure manual. classifications; Chain of Command policy 3.7 #1 X Program Manager policy 3.2 Senior Group Supervisor policy 3.3 Group Supervisor policy 3.4 (b) responsibility of the probation department, purpose Policy 21.0 Policy and Procedures Manual of programs, relationship to the juvenile court, the #2 Juvenile Justice/Delinquency Prevention X Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; X Policies 3.2, 3.3, and 3.4 #3 (d) initial orientation and training program for Policy 21.0 Policy and Procedures Manual X employees; #4 (e) initial orientation, including safety and security Policy 21.0 Policy and Procedures Manual issues and anti-discrimination policies, for support #5 X staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Policy 21.0 Policy and Procedures Manual X communication system to ensure: #6 (1) efficient operation of the juvenile facility; Policy 21.0 Policy and Procedures Manual X #6a (2) legal and proper care of youth; Policy 21.0 Policy and Procedures Manual X #6b (3) maintenance of individual youth's records; Policy 21.0 Policy and Procedures Manual X #6c (4) supply of information to the juvenile court and Policy 21.0 Policy and Procedures Manual X those authorized by the court or by the law; and, #6d (5) release of information regarding youth. Policy 21.0 Policy and Procedures Manual X #6e (g) ethical responsibilities; Policy 21.0 Policy and Procedures Manual X #7 (h) trauma-informed approaches; Policy 21.0 Policy and Procedures Manual X #8 7367 Nevada JH PRO 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) culturally responsive approaches; Policy 21.0 Policy and Procedures Manual X #9 (j) gender responsive approaches; Policy 21.0 Policy and Procedures Manual X #10 (k) a non-discrimination provision that provides that all Policy 21.0, 41.3 and 41.0 Orientation states youth within the facility shall have fair and equal the non-discrimination provision. access to all available services, placement, care, Immigration status was added to non- treatment, and benefits, and provides that no person discrimination provision statement. shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 21.0 Policy and Procedures Manual chemical agents related security devices, and X #12 weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy 21.0 Policy and Procedures Manual Cal eligibility information and enrollment of eligible X #13 youth; and, (n) establishment of a policy that prohibits all forms of Policy 21.0 Policy and Procedures Manual sexual abuse, sexual assault and sexual harassment. #14 The policy shall include an approach to preventing, detecting and responding to such conduct and any X retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 26.2 Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with X the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Facility staff and Fire Department manual of policy and procedures; collaborated on the fire plan, including X placing actual apparatus on location to verify turning radius, pressure flows and hydrant locations. b) monthly fire and life safety inspections by facility All monthly fire and life safety inspections staff with two- year retention of the inspection X for the current inspection cycle were record; reviewed and verified during this inspection. c) fire prevention inspections as required by Health Inspection completed 4/23/2019 X and Safety Code Section 13146.1(a) and (b); d) an evacuation plan; X Policy 26.0 Emergency Evacuations e) documented fire drills not less than quarterly; All fire drills for the current inspection cycle X were reviewed and verified during this inspection. 7367 Nevada JH PRO 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) a written plan for the emergency housing of youth in Policy 26.0 Emergency Evacuations X the case of fire; and, g) development of a fire suppression pre-plan in Policy 26.1 Fire Safety Plan X cooperation with the local fire department. 1326 SECURITY REVIEW Policy 25.0 Security Review Each facility administrator shall develop policies and Security review completed on 4/1/2019 by procedures to annually review, evaluate, and document X Probation Program Manager Mike Sypnicki security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Policy 26.0 Emergency Procedures - Evacuations The facility administrator shall develop facility-specific X policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; Policy 26.0 Emergency Procedures - X Evacuations (b) civil disturbance, active shooter and terrorist attack; Policy 26.0 Emergency Procedures - X Evacuations (c) fire and natural disasters; Policy 26.0 Emergency Procedures - X Evacuations (d) periodic testing of emergency equipment; Policy 26.0 Emergency Procedures - X Evacuations (e) emergency evacuation of the facility; and Policy 26.0 Emergency Procedures - X Evacuations (f) a program to provide all youth supervision staff Per policy all staff are required to review the with an annual review of emergency procedures. emergency policies on a semi-annual basis. X Documentation reviewed revealed compliance with this regulation. 1328 SAFETY CHECKS Policy 29.0 Safety Checks Reviewed facility safety checks for the The facility administrator shall develop and implement months of November 2018, March 2019, and policy and procedures that provide for direct visual June 2019. Review of safety check observation of youth at a minimum of every 15 minutes, documents and policy and procedure manual at random or varied intervals during hours when youth reveals compliance with this regulation. are asleep or when youth are in their rooms, confined in X However, technical assistance was provided holding cells or confined to their bed in a dormitory. to help develop some consistency with Supervision is not replaced, but may be supplemented documentation of security checks with by, an audio/visual electronic surveillance system regards to youth being clearly identified as in designed to detect overt, aggressive or assaultive and/or out of their rooms. Also, behavior and to summon aid in emergencies. All safety recommended staff be more consistent with checks shall be documented with the actual time the completing safety checks at random or check is completed. varied intervals during their shift. 7367 Nevada JH PRO 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Policy 97.1 Suicide Prevention Program The facility administrator, in collaboration with the Facility reported zero incidents in which a healthcare and behavioral/mental health administrators, youth was placed on suicide watch this shall plan and implement written policies and inspection cycle. procedures which delineate a Suicide Prevention Plan. X The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in California Forensic Medical Group (CFMG) Section 1322, Youth Supervision Staff X provides an annual four (4) hour training Orientation, and Training and the Juvenile which includes suicide prevention training Corrections Officer Core Course. for all staff. (b) Screening, Identification Assessment and All youth booked into the juvenile hall shall Precautionary Protocols be assessed with MAYSI-2 assessment tool. X (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform Policy 97.1 Suicide Prevention Program X intake processes shall be trained in procedure #2 screening youth for risk of suicide. (3) All youth who have been identified during Policy 97.1 Suicide Prevention Program the intake screening process to be at risk of procedure #9 X suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed Policy 97.1 Suicide Prevention Program X to ensure the youth’s safety pending the procedure #10 behavioral/mental health assessment. (c) Referral process to behavioral/mental health X Policy 97.1 Suicide Prevention Program staff for assessment and/or services. procedure #9 (d) Procedures for monitoring of youth identified X Policy 97.1 Suicide Prevention Program at risk for suicide. suicide watch #1-5 (e) Safety Interventions Policy 97.1 Suicide Prevention Program (1) Procedures to address intervention suicide watch #1-5 protocols for youth identified at risk for X suicide which may include, but are not limited to: A. Housing consideration Policy 97.1 Suicide Prevention Program X suicide watch #1-5 B. Treatment strategies including Policy 97.1 Suicide Prevention Program X trauma-informed approaches suicide watch #1-5 (2) Procedures to instruct youth supervision Policy 97.1 Suicide Prevention Program staff how to respond to youth who exhibit X procedure #9-12 suicidal behaviors. (f) Communication Policy 97.1 Suicide Prevention Program (1) The intake process shall include procedure #8 communication with the arresting officer X and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. 7367 Nevada JH PRO 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures for clear and current Policy 97.1 Suicide Prevention Program information sharing about youth at risk for X procedure #11 suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Policy 97.1 Suicide Prevention Program Suicides or Attempts suicide/suicide attempts #9 X (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 97.1 Suicide Prevention Program X staff. suicide/suicide attempts #9 (3) Process for a debriefing event with affected Policy 97.1 Suicide Prevention Program X youth. suicide/suicide attempts #9 (h) Documentation Policy 97.1 Suicide Prevention Program (1) Documentation processes shall be suicide/suicide attempts #6 X developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Policy 97.1 Suicide Prevention Program the opportunity to participate in facility programs, procedure #16 services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety X of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 31.0 Reporting of Legal Actions No pending action. Each facility shall submit to the Board a letter of X notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR Policy 32.0 Report of Death, Serious Illness, INJURY OF A YOUTH WHILE Serious Injury of a Youth, or Suicide DETAINED Attempt (1) Death of a Youth. X (a) The facility administrator, in cooperation with the Facility reported zero in-custody deaths or health administrator and the behavioral/mental serious illness of a youth this inspection health director, shall develop written policies and cycle. procedures in the event of the death of a youth while Policy 32.0 Report of Death, Serious Illness, detained, which include notifications to necessary Serious Injury of a Youth, or Suicide parties, which may include the Juvenile Court, the X Attempt parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7367 Nevada JH PRO 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the Policy 32.0 Report of Death, Serious Illness, facility administrator, shall develop written policies Serious Injury of a Youth, or Suicide and procedures to assure there is a medical and Attempt operational review of every in-custody death of a X youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Policy 32.0 Report of Death, Serious Illness, Board a copy of the report submitted to the Attorney Serious Injury of a Youth, or Suicide General under Government Code Section 12525. A X Attempt copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Policy 32.0 Report of Death, Serious Illness, the administrator, the Board may within 30 calendar Serious Injury of a Youth, or Suicide days inspect and evaluate the juvenile facility, jail, Attempt lockup or court holding facility pursuant to the X provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 32.0 Report of Death, Serious Illness, (a) The facility administrator, in cooperation with the Serious Injury of a Youth, or Suicide health administrator, shall develop written policies Attempt and procedures for the notification to necessary X parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 33.0 Population Accounting BSCC data verified. Each juvenile facility shall submit required population X and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Policy 34.0 Juvenile Facility Capacity Facility has not been crowded during this When the number of youth detained in a living unit of a inspection cycle. juvenile facility exceeds its rated capacity for more than X fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7367 Nevada JH PRO 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Policy 35.0 Admittance Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth Review of documentation provided and that emphasize respectful and humane engagement with policy and procedure manual revealed youth, and reflect that the admission process may be compliance with this regulation. The X traumatic to youth who may have already experienced Admittance Procedure policy was updated trauma. Policies shall be trauma-informed, culturally and implemented April 2019. relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Policy 35.0 Admittance Procedures (1) Access to two free phone calls within one hour X of admittance in accordance with the provisions Review of documentation provide revealed of Welfare and Institution Code Section 627; compliance with this regulation. (2) Offer of a shower; Policy 35.0 Admittance Procedures During the inspection, technical assistance was provided with regards to documentation of youth being offer a shower during the X intake process. Prior to the submission of this report the facility added the offering of a shower to their Booking Check Off form and the Nevada County Juvenile Hall Property Issue form. (3) Documented secure storage of personal Policy 35.0 Admittance Procedures belongings; X The Nevada County Juvenile Hall Personal Property form is completed for each youth during the intake process. (4) Offer of food upon arrival; Policy 35.0 Admittance Procedures During the inspection, technical assistance was provided with regards to documentation X of youth being offer food during the intake process. Prior to the submission of this report the facility added the offering of food to their Booking Check Off form and the Nevada County Juvenile Hall Property Issue form. (5) Screening for physical and behavioral health Policy 35.0 Admittance Procedures and safety issues, intellectual or developmental X All youth shall have a Pre-Booking Health disabilities; Screening completed prior to acceptance for booking. (6) Screening for physical and developmental Policy 35.0 Admittance Procedures X disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; 7367 Nevada JH PRO 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Contact with Regional Center for the Policy 35.0 Admittance Procedures Developmentally Disabled for youth that are X suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. X Policy 35.0 Admittance Procedures (b) juvenile hall administrators shall establish written Policy 35.0 Admittance Procedures criteria for detention that considers the least X restrictive environment. (c) juvenile camps and post-dispositional programs in This facility is not a camp. juvenile halls shall develop policies and procedures that advise the youth of the estimated length of X stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Policy 45.0 Counseling and Casework that advise any committed youth of the estimated X Services; Case Coordinator length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL Policy 35.1 Screening for Sexual Abuse ABUSE The facility administrator shall develop and implement Review of documentation provide revealed written policies and procedures to reduce the risk of X compliance with this regulation. sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of admission based on the following information: (a) Prior sexual victimization or abusiveness; X Policy 35.1 Screening for Sexual Abuse #1 (b) Gender nonconforming appearance or manner; Policy 35.1 Screening for Sexual Abuse #2 or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the X youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; X Policy 35.1 Screening for Sexual Abuse #3 (d) Age; X Policy 35.1 Screening for Sexual Abuse #4 (e) Level of emotional and cognitive development; X Policy 35.1 Screening for Sexual Abuse #5 (f) Physical size and stature; X Policy 35.1 Screening for Sexual Abuse #6 (g) Mental illness or mental disabilities; X Policy 35.1 Screening for Sexual Abuse #7 (h) Intellectual or developmental disabilities; X Policy 35.1 Screening for Sexual Abuse #8 (i) Physical disabilities; X Policy 35.1 Screening for Sexual Abuse #9 (j) The youth’s perception of vulnerability; and, X Policy 35.1 Screening for Sexual Abuse #10 (k) Any other specific information about the Policy 35.1 Screening for Sexual Abuse #11 individual youth that may indicate heightened X needs for supervision, additional safety precautions, or separation from certain other youth. 7367 Nevada JH PRO 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Staff shall ascertain this information through Policy 35.1 Screening for Sexual Abuse conversations with the youth during the admittance process, medical and behavioral health screenings; X during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 35.1 Screening for Sexual Abuse controls on the dissemination of information within the facility relative to responses received pursuant to this X assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 39.0 Permanent Release Procedures and Policy 39.1 Temporary Releases and/or The facility administrator shall develop and implement X Home Passes written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; Policy 39.0 Permanent Release Procedures X and Policy 39.1 Temporary Releases and/or Home Passes (b) return of personal clothing and valuables; Policy 39.0 Permanent Release Procedures X #7 (c) notification to the youth's parents or guardian; Policy 39.0 Permanent Release Procedures X #5 (d) notification to the facility health care provider in Policy 39.0 Permanent Release Procedures accordance with Sections 1408 and 1437 of these #8 X regulations, for coordination with outside agencies; and, (e) notification of school staff; Policy 39.0 Permanent Release Procedures X #10 (f) notification of facility mental health personnel. Policy 39.0 Permanent Release Procedures X #9 The facility administrator shall develop and implement Policy 39.0 Permanent Release Procedures policies and procedures for post-disposition youth to #11 coordinate the provision of transitional and reentry X services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Policy 39.1 Temporary Releases and/or written policies and procedures for the furlough of X Home Passes youth from custody. 1352 CLASSIFICATION Policy 40.0 Classification Review of documentation revealed The facility administrator shall develop and implement compliance with this regulation. written policies and procedures on classification of X youth for the purpose of determining housing placement in the facility. Such procedures shall: 7367 Nevada JH PRO 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) provide for the safety of the youth, other youth, Policy 40.0 Classification facility staff, and the public by placing youth in the Currently the facility is only using one appropriate, least restrictive housing and program X housing unit for detained youth. settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 40.0 Classification X the facility; (c) provide that a youth shall be classified upon Policy 40.0 Classification admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, X legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Policy 40.0 Classification including provisions that consider the level of X supervision and the youth's behavior while in Per policy youth classification are reviewed custody; and, every 30 days a youth is in custody. (e) provide that facility staff shall not separate youth Policy 40.0 Classification from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, X gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Policy 40.0 Classification bisexual, transgender, questioning or intersex X identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 40.3 Transgender Youth Policy Technical assistance was provided with The facility administrator shall develop written policies regards to developing a form to document and procedures ensuring respectful and equitable X transgender and intersex youth. Prior to the treatment of transgender and intersex youth. The submission of this report a Transgender and policies shall provide that: Intersex Preference form was develop and implemented. (a) Facility staff shall respect every youth’s gender Policy 40.3 Transgender Youth Policy identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the X use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7367 Nevada JH PRO 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Facility staff shall permit youth to dress and present Policy 40.3 Transgender Youth Policy themselves in a manner consistent with their gender X identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Policy 40.3 Transgender Youth Policy that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons X for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 40.3 Transgender Youth Policy and intersex youth have access to medical and X behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 40.3 Transgender Youth Policy necessary security considerations and physical plant, facility staff shall make every effort to ensure X the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 40.3 Transgender Youth Policy youth for the purpose of determining the youth’s X anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 41.0 Orientation Review of documentation provided and The facility administrator shall develop and implement policy and procedure manual revealed written policies and procedures to orient a youth prior compliance with this regulation. Each youth to placement in a living area. Both written and verbal is also provided a Youth Handbook during information shall be provided and supplemented with X the booking process. video orientation if feasible. Provision shall be made to provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and X Policy 41.0 Orientation #4 a-e disciplinary procedures; (b) facility’s system of positive behavior interventions Policy 41.0 Orientation #4 c and supports, including behavior expectations, incentives that youth will receive for complying X with facility rules, and consequences that may result when youth violate the rules of the facility; 7367 Nevada JH PRO 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) age appropriate information that explains the Policy 41.0 Orientation #4 d facility’s policy prohibiting sexual abuse and sexual X harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; X Policy 41.0 Orientation (e) the existence of the grievance procedure, the steps Policy 53.0 Grievance Procedure that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the X name of the person or position designated to resolve the issue; (f) access to legal services and information on the court Policy 69.0 Access to Legal Services X process; (g) access to routine and emergency health and mental Policy 41.0 Orientation #2 d and e X health care; (h) access to education, religious services, and Policy 41.0 Orientation #2 j, i, and f X recreational activities; (i) housing assignments; X Policy 41.0 Orientation #2 g (j) opportunity for personal hygiene and daily showers Policy 41.0 Orientation #2 l X including the availability of personal care items (k) rules and access to correspondence, visits and Policy 41.0 Orientation #2 m X telephone use; (l) availability of reading materials, programming, and Policy 41.0 Orientation #2 n X other activities; (m) facility policies on the use of force, use of restraints, Policy 41.0 Orientation #2 o X chemical agents and room confinement; (n) immigration legal services; X Policy 41.0 Orientation #2 q (o) emergencies including evacuation procedures; X Policy 41.0 Orientation #2 s (p) non-discrimination policy and the right to be free Policy 41.0 Orientation #2 u from physical, verbal or sexual abuse and X harassment by other youth and staff; (q) availability of services and programs in a language Policy 41.0 Orientation X other than English if appropriate; (r) the process for requesting different housing, Policy 41.0 Orientation X education, programming and work assignments; (s) a process for which parents/guardians receive Policy 41.2 Parent Orientation information regarding the youth’s stay in the facility that at a minimum includes answers to X frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Policy 41.0 Orientation #4 f Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION Policy 43.0 Separation The facility administrator shall develop and implement written policies and procedures that address: Reviewed documentation of the facility Full X Remedial Program and Modified Remedial Program. Reviewed of documentation provided revealed compliance with this regulation. 7367 Nevada JH PRO 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, but are Policy 43.0 Separation not be limited to, medical and mental health X conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 43.0 Separation X trauma-informed care. (c) separated youth shall not be denied normal Policy 43.0 Separation privileges available at the facility, except when X necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 43.0 Separation X Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Policy 43.0 Separation separation shall occur in accordance with Welfare X and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 43.0 Separation of separated youth to determine if separation X remains necessary. 1354.5 ROOM CONFINEMENT Policy 71.1 Room Confinement (a) The facility administrator shall develop and At the time of inspection, review of implement written policies and procedures documentation provided revealed the facility addressing the confinement of youth in their room was out of compliance with this regulation that are consistent with Welfare and Institutions with regards to youth supervision staff Code Section 208.3. The placement of a youth in predetermining room confinement time for room confinement shall be accomplished in youth. Immediately following our inspection accordance with the following guidelines: Senior Group Supervisors Cook and Kahele X sent out an all staff directive memo advising staff are no longer allowed to predetermine youth room confinement time. The memo also directed staff to provide documentation of staff efforts to remove a youth from room confinement. During our follow up inspection visit Senior Group Supervisors Cook and Kahele provided documentation that followed this regulation. (1) Room confinement shall not be used before Prior to the submission of this report other, less restrictive, options have been language which included “Room attempted and exhausted, unless attempting X confinement shall only be utilized when a those options poses a threat to the safety or youth poses a threat to the safety and security security of any youth or staff. of any youth or staff.” (2) Room confinement shall not be used for the Policy 71.1 Room Confinement X purposes of punishment, coercion, Procedure (2) convenience, or retaliation by staff. (3) Room confinement shall not be used to the Policy 71.1 Room Confinement extent that it compromises the mental and X Procedure (4) physical health of the youth. 7367 Nevada JH PRO 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room Policy 71.1 Room Confinement confinement. After the youth has been held in room X confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. X Policy 71.1 Room Confinement (2) Consult with mental health or medical staff. X Policy 71.1 Room Confinement (3) Develop an individualized plan that includes Policy 71.1 Room Confinement the goals and objectives to be met in order to X reintegrate the youth to general population. (4) If room confinement must be extended beyond Policy 71.1 Room Confinement X four hours, staff shall do each of the following: (A) Document the reasons for room Policy 71.1 Room Confinement confinement and the basis for the extension, the date and time the youth was X first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Policy 71.1 Room Confinement includes the goals and objectives to be met X in order to integrate the youth to general population. (C) Obtain documented authorization by the Policy 71.1 Room Confinement facility superintendent or his or her X designee every four hours thereafter. (5) This section is not intended to limit the use of Policy 71.1 Room Confinement single-person rooms or cells for the housing of X youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Policy 71.1 Room Confinement X in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 71.1 Room Confinement conflict with any law providing greater or X additional protections to youth. (8) This section does not apply during an Policy 71.1 Room Confinement extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an X imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7367 Nevada JH PRO 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (9) This section does not apply when a youth is Policy 71.1 Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth X is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Policy 44.0 Institutional Assessment and PLAN Plan X Institutional Assessment Plans (IAP) are The facility administrator shall develop and implement developed within 14 days of youth admission written policies and procedures for assessment and case into the facility. planning. (a) Assessment: Policy 44.0 Institutional Assessment and The assessment is based on information collected Plan during the admission process with periodic review, Reviewed five (5) youth files at the facility. which includes the youth's risk factors, needs and Review of documentation provided revealed X strengths including, but not limited to, compliance with this regulation. identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 44.0 Institutional Assessment and (1) A case plan shall be developed for each youth Plan held for at least 30 days or more and created X within 40 days of admission. An institutional case plan is completed on all youth held more than fourteen (14) days. (2) The institutional plan shall include, but not be Policy 44.0 Institutional Assessment and X limited to, written documentation that provides: Plan policy #1-3 (A) objectives and time frame for the resolution Policy 44.0 Institutional Assessment and X of problems identified in the assessment; Plan policy #1 (B) a plan for meeting the objectives that Policy 44.0 Institutional Assessment and includes a description of program resources X Plan policy #2 needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Policy 44.0 Institutional Assessment and X the objectives, including periodic review and Plan #1 discussion of the plan with the youth; 7367 Nevada JH PRO 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be Policy 44.0 Institutional Assessment and subject to existing resources, shall be developed X Plan policy #3 for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Policy 44.0 Institutional Assessment and plan, including the transition plan, shall be Plan #2 X developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Policy 45.0 Counseling and Casework SERVICES Services Individual youth supervisors are assigned as The facility administrator shall develop and implement X case workers and collaborate with the written policies and procedures ensuring the availability Probation Officers to identify and address of appropriate counseling and casework services for all individual problems and causative factors in youth. Policies and procedures shall ensure: each youth’s circumstances. (a) youth will receive assistance with needs or concerns Policy 45.0 Counseling and Casework X that may arise; Services A. #3 (b) youth will receive assistance in requesting contact Policy 45.0 Counseling and Casework with parents, other supportive adults, attorney, X Services A. #5 clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources X Policy 45.0 Counseling and Casework to meet the youth’s needs. Services A. #10 7367 Nevada JH PRO 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE 46.0 Use of Force We provided technical assistance in several The facility administrator, in cooperation with the areas of this regulation. We recommended responsible physician, shall develop and implement staff better articulate and clarify the reason written policies and procedures for the use of force, and/or need for use of force in their incident which may include chemical agents. Force shall never reports. We recommended staff consistently be applied as punishment, discipline, retaliation or utilize the Cover command prior to any type treatment. of use of force on a youth. We also (a) At a minimum, each facility shall develop policies recommended defining the use of force and procedures which: “Incident Review Team” in the policy and procedure manual. It should be noted all BSCC recommendations were addressed X prior to the submission of this report. In fact, Senior Group Supervisors Rod Kahele and Frank Cook developed a four-hour training class titled “Nevada County Juvenile Hall 2019 BSCC Inspection Debriefing and Title 15 Refresher” which was attended by all youth supervision staff. We conducted a follow up inspection on September 12, 2019, in which we reviewed use of force incidents and documentation. Review of documentation revealed staff are now using a unified command call prior to any use of force and are clearly identifying the need to utilize force in their incident reports. (1) restricts the use of force to that which is deemed 46.0 Use of Force reasonable and necessary, as defined in Section X 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff 46.0 Use of Force including both physical and non-physical X options and define when those force options are appropriate. (3) describe force options or techniques that are X 46.0 Use of Force expressly prohibited by the facility. (4) describe the requirements of staff to report any 46.0 Use of Force X inappropriate use of force, and to take affirmative action to immediately stop it. 7367 Nevada JH PRO 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that 46.0 Use of Force includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by X supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system X 46.0 Use of Force for investigating unreasonable use of force. (7) define the role, notification, and follow-up 46.0 Use of Force procedures required after use of force incidents X for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on 46.0 Use of Force pregnant youth in accordance with Penal Code X Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force 48.0 Chemical Agent Policy option shall include policies and procedures that: We provided technical assistance in several areas of this regulation. We recommended defining the youth decontamination process in the policy and procedure manual. In several sections of the policy we recommended changing the term “May” to X “Shall” to better align with the Title 15 regulation. It should be also noted although policy indicates trained staff shall wear OC spray on their person when on duty the review of the documentation revealed trained staff were not consistently wearing OC spray while on duty. Prior to the submission of this report all recommendations and policy changes were addressed and completed. (1) identify who is approved to carry and/or utilize 48.0 Chemical Agent Policy chemical agents in the facility and the type, size X and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when 48.0 Chemical Agent Policy there is an imminent threat to the youth’s safety X or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. 7367 Nevada JH PRO 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) outline the facility’s approved methods and 48.0 Chemical Agent Policy timelines for decontamination from chemical agents. This shall include that youth who have X been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 48.0 Chemical Agent Policy procedures required after use of force incidents X involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident 48.0 Chemical Agent Policy of use of chemical agents, including the reasons for which it was used, efforts to de-escalate X prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure 48.0 Chemical Agent Policy which require that agencies provide initial and X regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health 48.0 Chemical Agent Policy X conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of X 48.0 Chemical Agent Policy application. (3) signs or symptoms that should result in 48.0 Chemical Agent Policy X immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of X 48.0 Chemical Agent Policy Use of Force. (5) physical training force options that may require X 48.0 Chemical Agent Policy the use of perishable skills. (6) timelines the facility uses to define regular X 48.0 Chemical Agent Policy training. 1358 USE OF PHYSICAL RESTRAINTS Policy 47.0 Physical Restraint Gear The facility administrator, in cooperation with the Review of documentation provided revealed responsible physician and mental health director, shall compliance with this regulation. develop and implement written policies and procedures X for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. 7367 Nevada JH PRO 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Physical restraints may be used only for those youth Policy 47.0 Physical Restraint Gear policy who present an immediate danger to themselves or #2 others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause X self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 47.0 Physical Restraint Gear policy discipline, or as a substitute for treatment. The use of #2 restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through X affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 51.4 Use of Restraints Devices for handcuffs, shackles or other restraint devices when used Movement and Transportation within the to restrain youth for movement or transportation within X Facility the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 47.0 Physical Restraint Gear policy of the facility manager or designee. The facility manager #27 and 28 may delegate authority to place a youth in restraints to a X physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 47.0 Physical Restraint Gear retention shall be secured as soon as possible, but no later procedure #6 X than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 47.0 Physical Restraint Gear possible, but in no case longer than four hours from the X procedure #7 time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Policy 47.0 Physical Restraint Gear to ensure that the restraints are properly employed, and procedure #1-11 to ensure the safety and well-being of the youth. X Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Policy 47.0 Physical Restraint Gear policy X procedures shall address: #12 (a) documentation of the circumstances leading to an Policy 47.0 Physical Restraint Gear X application of restraints. procedures #9 7367 Nevada JH PRO 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) known medical conditions that would Policy 47.0 Physical Restraint Gear policy X contraindicate certain restraint devices and/or #12 techniques. (c) acceptable restraint devices. Policy 47.0 Physical Restraint Gear policy X #1 (d) signs or symptoms which should result in Policy 47.0 Physical Restraint Gear policy X immediate medical/mental health referral. #25 (e) availability of cardiopulmonary resuscitation Policy 47.0 Physical Restraint Gear X equipment. procedures #10 (f) protective housing of restrained youth. While in Policy 47.0 Physical Restraint Gear policy restraint devices, all youth shall be housed alone or #14 and 23 X in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. X Policy 47.0 Physical Restraint Gear policy #15 (h) exercising of extremities. X Policy 47.0 Physical Restraint Gear policy #16 1358.5 USE OF RESTRAINT DEVICES FOR Policy 51.4 Use of Restraints Devices for MOVEMENT AND TRANSPORTATION WITHIN Movement and Transportation within the THE FACILITY. Facility The Facility Administrator, in cooperation with the X Review of documentation provided revealed responsible physician and behavioral/mental health compliance with this regulation. director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Policy 51.4 Use of Restraints Devices for X approved to utilize restraint devices and the Movement and Transportation within the required training. Facility #2-4 (b) the circumstances leading to the application of Policy 51.4 Use of Restraints Devices for restraints must be documented. X Movement and Transportation within the Facility Policy 46.0 Use of Force (c) an individual assessment of the need to apply Policy 51.4 Use of Restraints Devices for restraints for movement or transportation that Movement and Transportation within the includes consideration of less restrictive Facility X alternatives, consideration of a youth’s known Policy 46.0 Use of Force medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Policy 51.4 Use of Restraints Devices for with a clearly defined expectation that restraint X Movement and Transportation within the devices shall not be used for the purposes of Facility discipline or retaliation. Policy 46.0 Use of Force 7367 Nevada JH PRO 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) the use of restraints on pregnant youth is limited in Policy 51.4 Use of Restraints Devices for accordance with Penal Code Section6030(f) and Movement and Transportation within the X Welfare and Institutions Code Section 222. Facility Per policy mechanical restraints shall not be used on pregnant youth. 1359 SAFETY ROOM PROCEDURES Policy 49.0 Safety Room Facility reported zero incidents in which a (a) The facility administrator, and where applicable, in youth was placed in the safety room this cooperation with the responsible physician, shall inspection cycle. develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who X present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of Policy 49.0 Safety Room procedure #2 X necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 49.0 Safety Room policy statement X designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision Policy 49.0 Safety Room procedure #7 and documentation of the youth's behavior and X any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the X Policy 49.0 Safety Room policy statement facility manager, or designee, every four hours; (5) provide for immediate medical assessment, Policy 49.0 Safety Room policy statement X where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for Policy 49.0 Safety Room procedure #12 placement, including attempts to use less X restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be X Policy 49.0 Safety Room procedure #1-15 accomplished in accordance with the following: (1) safety room shall not be used before other less Policy 49.0 Safety Room policy statement restrictive options have been attempted and X exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Policy 49.0 Safety Room policy statement X punishment, coercion, convenience, or retaliation by staff. 7367 Nevada JH PRO 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) safety room shall not be used to the extent that it Policy 49.0 Safety Room procedure #11 X compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety Policy 49.0 Safety Room procedure #9 room. After the youth has been held in the safety X room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. X Policy 49.0 Safety Room procedure #9 (2) consult with mental health or medical staff, X Policy 49.0 Safety Room procedure #9 (3) develop an individualized plan that includes the Policy 49.0 Safety Room procedure #9 X goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended Policy 49.0 Safety Room procedure #10 beyond four hours, staff shall develop an individualized plan that includes the requirements X of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 52.0 Searches-Pat down The facility administrator shall develop and implement Policy 52.1 Searches-Unclothed X written policies and procedures governing the search of Policy 52.2 Searches Within the Facility youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and Policy 52.0 Searches-Pat down policy X security of the facility, public, visitors, youth, and statement staff. (b) Searches shall be conducted in a manner that Policy 52.0 Searches-Pat down policy preserves the privacy and dignity of the person statement X being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy 52.1 Searches-Unclothed policy X searches shall comply with Penal Code Section statement 4030. (d) Physical body cavity searches shall only be Policy 52.1 Searches-Unclothed policy X conducted by a medical professional. statement (e) Any youth held after a detention hearing shall only Policy 52.1 Searches-Unclothed policy be strip searched with prior approval of a supervisor statement when there is reasonable suspicion based on X specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall X Policy 40.3 Transgender Youth Policy comply with Section 1352.5. 7367 Nevada JH PRO 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Cross-gender pat-down searches and strip searches Policy 52.1 Searches-Unclothed policy are prohibited except in exigent circumstances or statement #2 and 3 X when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 53.0 Grievance Procedure Reviewed all submitted grievances for this The facility administrator shall develop and implement current inspection cycle. Review of written policies and procedures whereby any youth may grievances provided revealed compliance appeal and have resolved grievances relating to any with this regulation. condition of confinement, including but not limited to health care services, classification decisions, program X participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Policy 53.0 Grievance Procedure X grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file Confidential grievance envelopes are in each the grievance or to deliver the form to any youth X pod. Youth confidential grievances are supervision staff working in the facility; submitted directly to the oncoming Senior Group Supervisor. (c) resolution of the grievance at the lowest appropriate X Policy 53.0 Grievance Procedure policy A. staff level; (d) provision for a prompt review and initial response Policy 53.0 Grievance Procedure to grievances within three (3) business days, X procedure #4 grievances that relate to health and safety issues Initial response to grievances are completed must be addressed immediately; within 48 hours of being received. (1) The youth may elect to be present to explain Policy 53.0 Grievance Procedure his/her version of the grievance to a person not X procedure #1 directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by X Policy 53.0 Grievance Procedure policy I. the facility administrator to assist the youth. (e) provision for a written response to the grievance X Policy 53.0 Grievance Procedure which includes the reasons for the decisions; procedure #4 and 5 (f) a system which provides that any appeal of a Policy 53.0 Grievance Procedure grievance shall be heard by a person not directly X procedure #3 involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Policy 53.0 Grievance Procedure policy M. (10) business days unless circumstances dictate a X longer time frame. The youth shall be notified of any delay; and, 7367 Nevada JH PRO 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) the policy shall provide multiple internal and Policy 53.0 Grievance Procedure policy K. X external methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns of Policy 53.0 Grievance Procedure policy C. parents, guardians, staff or other parties shall be X addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Policy 54.0 Incident Reports Reviewed ten (10) incident reports. Review A written report of all incidents which result in physical of reports provided revealed compliance with harm, use of force, serious threat of physical harm, or this regulation. death of an employee, youth or other person(s) shall be X maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Policy 56.1 DNA Collection COLLECT DNA SPECIMENS, SAMPLES, Use of force to gather specimens is IMPRESSIONS prohibited. (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ X reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of If a youth refuses to provide their DNA, no reasonable force” shall be defined as the force that force will be used to collect a specimen. An an objective, trained and competent correctional X incident report shall be written and employee, faced with similar facts and forwarded to the Supervising Probation circumstances, would consider necessary and Officer. reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented X and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Force is never used to collect DNA. authorization of the supervising officer on duty. The authorization shall include information that X reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7367 Nevada JH PRO 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the X agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Policy 57.0 Education Program The school annual review was completed (a) School Programs 5/18/2019. The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology X practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7367 Nevada JH PRO 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Policy 57.0 Education Program policy #4 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the X Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 57.0 Education Program policy #11 program shall be free from discriminatory action. X Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 57.0 Education Program policy #4 X Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California X Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education X Policy 57.0 Education Program policy #8 and vocational opportunities. (4) Administration of the High School Equivalency Tests X X as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 57.0 Education Program policy #6 X who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with Policy 57.0 Education Program policy #7 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that X operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7367 Nevada JH PRO 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of Policy 57.0 Education Program policy #9 classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an X immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 57.0 Education Program procedure #6 (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the X school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Policy 57.0 Education Program procedure #6 X decisions made by probation staff that may affect the educational programming of students. (3) Except as otherwise provided by the State Education Policy 57.0 Education Program procedure #6 Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set X forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 57.0 Education Program procedure #6 education staff will develop policies and procedures X that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 57.0 Education Program policy #10 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or X suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 57.0 Education Program procedure #7 afforded an educational program that addresses their X language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 57.0 Education Program procedure #1-3 X (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: 7367 Nevada JH PRO 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) School progress/school history; X Policy 57.0 Education Program procedure #1-3 (B) Home Language Survey and the results of the State X Policy 57.0 Education Program procedure Test used for English language proficiency; #1-3 (C) Needs and services of special populations as defined Policy 57.0 Education Program procedure X by the State Education Code, including but not #1-3 limited to, students with special needs. (D) Discipline problems. X Policy 57.0 Education Program policy #1 (2) Youth will be immediately enrolled in school. Policy 57.0 Education Program procedure #1 Educational staff shall conduct an assessment to X determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 57.0 Education Program procedure #1 X education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply with Policy 57.0 Education Program procedure #5 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment X scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 57.0 Education Program procedure #5 X (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide Policy 57.0 Education Program procedure #5 appropriate credit (full or partial) for course work X completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Policy 57.0 Education Program policy #15 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies X and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Policy 57.0 Education Program policy #15 (1) The school and facility administrator should, whenever possible, collaborate with local post- X secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7367 Nevada JH PRO 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Policy 58.0 Recreation, Programs, and EXERCISE. Exercise The facility administrator shall develop and implement X written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 58.0 Recreation, Programs, and programs, recreation, and exercise a minimum of three Exercise hours a day during the week and five hours a day each X Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Policy 58.0 Recreation, Programs, and exercise may be suspended only upon a written finding Exercise X by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Posting of program, recreation and exercise be posted in the living units. X schedules in housing units were verified during the inspection walkthrough of the facility. There will be a written annual review of the programs, Policy 57.2 Social Awareness Program recreation, and exercise by the responsible agency to X ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the Policy 57.2 Social Awareness Program opportunity for at least one hour of daily At the time of the inspection, documentation programming to include, but not be limited to, reviewed indicated that the facility was out trauma focused, cognitive, evidence-based, best of compliance with this regulation as practice interventions that are culturally relevant and programs for the youth were not being linguistically appropriate, or pro-social interventions provided for one hour, seven days a week. and activities designed to reduce recidivism. These Following our inspection, the facility programs should be based on the youth’s individual immediately implemented programs for the X needs as required by Sections 1355 and 1356. Such youth on weekends which satisfied this programs may be provided under the direction of the regulation. Documentation of the newly Chief Probation Officer or the County Office of implemented weekend programs were Education and can be administered by county verified during our follow up inspection on partners such as mental health agencies, community September 12, 2019. based organizations, faith-based organizations or Upon completion of a program, a Program Probation staff. Roster with youths’ name will be completed by the Central Control staff and placed in the Programs may include but are not limited to: Admin box for review. 7367 Nevada JH PRO 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; Policy 58.0 Recreation, Programs, and (2) Management of Stress and Trauma; Exercise (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; X (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Policy 58.0 Recreation, Programs, and opportunity for at least one hour of daily access to Exercise unscheduled activities such as leisure reading, letter X Review of documentation revealed writing, and entertainment. Activities shall be compliance with this regulation. supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Policy 58.0 Recreation, Programs, and opportunity for at least one hour of large muscle X Exercise activity each day. Review of documentation revealed compliance with this regulation. The administrator/manager may suspend, for a period not Policy 58.0 Recreation, Programs, and to exceed 24 hours, access to recreation and programs. X Exercise The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 64.0 Religious Program Review of daily schedule revealed youth can The facility administrator shall provide access to participate in alternative programming religious services and/or religious counseling at least during the scheduled religious program time. once each week. Attendance shall be voluntary. A youth X shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; X Policy 64.0 Religious Program (b) availability of clergy; and, X Policy 64.0 Religious Program (c) availability of religious diets. X Policy 64.0 Religious Program 7367 Nevada JH PRO 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM Policy 65.0 Work Assignments The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth X shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Policy 66.0 Visiting Review of visitation logs revealed The facility administrator shall develop and implement compliance with this regulation. However, written policies and procedures for visiting, that include technical assistance was provided with provisions for special visits. Youth shall be allowed to regards to adding approved supportive adults receive visits by parents, guardians or persons standing X to the policy list of visitors for the youth. in loco parentis, and children of youth. Other family Prior to the submission of this report the members, such as grandparents and siblings, and facility added the language of supportive supportive adults, may be allowed to visit with the adults to the visiting policy. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Policy 66.0 Visiting policy statement the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, X whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Policy 66.0 Visiting policy statement hours per week. Visits may be supervised, but X conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Policy 66.0 Visiting policy statement minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. X Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 66.0 Visiting policy statement X alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Policy 67.0 Correspondence Interviews of youth and staff revealed The facility administrator shall develop and implement X compliance with this regulation. written policies and procedures for correspondence which provide that: 7367 Nevada JH PRO 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) there is no limitation on the volume of mail that youth Policy 67.0 Correspondence policy statement X may send or receive; (b) youth may send two letters per week postage free; X Policy 67.0 Correspondence policy statement (c) youth may correspond confidentially with state and Policy 67.0 Correspondence policy statement federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized X facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 67.0 Correspondence policy statement in (c), may be read by staff only when there is X reasonable cause to believe facility safety and Also, interviewed youth and staff which security, public safety, or youth safety is jeopardized. revealed compliance with this regulation. 1376 TELEPHONE ACCESS Policy 68.0 Telephone Usage The administrator of each juvenile facility shall develop X Interviews of youth and staff revealed and implement written policies and procedures to compliance with this regulation. provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Policy 69.0 Access to Legal Services The facility administrator shall develop written X Interviews of youth and staff revealed procedures to ensure the right of youth to have access to compliance with this regulation. the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 69.0 Access to Legal Services X attorneys and their authorized representatives; (b) provision for confidential consultation with Policy 69.0 Access to Legal Services X attorneys; and, (c) unlimited postage free, legal correspondence and Policy 69.0 Access to Legal Services X cost-free telephone access as appropriate. 1390 DISCIPLINE Policy 71.0 Discipline The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. X Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; X Policy 71.0 Discipline policy #1 (b) daily shower, access to drinking fountain, toilet and Policy 71.0 Discipline policy #2 X personal hygiene items, and clean clothing; (c) full nutrition; X Policy 71.0 Discipline policy #3 (d) contact with parent or attorney; X Policy 71.0 Discipline policy #4 (e) exercise; X Policy 71.0 Discipline policy #5 (f) medical services and counseling; X Policy 71.0 Discipline policy #6 (g) religious services; X Policy 71.0 Discipline policy #7 (h) clean and sanitary living conditions; X Policy 71.0 Discipline policy #8 7367 Nevada JH PRO 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) the right to send and receive mail; X Policy 71.0 Discipline policy #9 (j) education; and, X Policy 71.0 Discipline policy #10 (k) rehabilitative programming. X Policy 71.0 Discipline policy #11 The facility administrator shall establish rules of conduct Policy 71.0 Discipline policy statement and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and X affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy 73.0 Disciplinary Due Process The facility administrator shall develop and implement X written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Policy 71.0 Discipline policy statement X discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; X Policy 71.0 Discipline policy statement (c) definition of major and minor rule violations and Outlined in policy 71.0under Disciplinary X their consequences, and due process requirements; Offenses and Sanctions. (d) trauma-informed approaches and positive behavior Policy 73.0 Disciplinary Due Process policy X interventions; statement. (e) minor rule violations may be handled informally by Policy 73.0 Disciplinary Due Process counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Policy 73.0 Disciplinary Due Process X shall be documented and require the following: procedure #1-9 (1) written notice of violation prior to a hearing; Policy 73.0 Disciplinary Due Process X procedure #1-9 (2) accommodations provided to youth with Policy 73.0 Disciplinary Due Process disabilities, limited literacy, and English X procedure #1-9 language learners; (3) hearing by a person who is not a party to the Policy 73.0 Disciplinary Due Process X incident; procedure #1-9 (4) opportunity for the youth to be heard, present Policy 73.0 Disciplinary Due Process X evidence and testimony; procedure #1-9 (5) provision for youth to be assisted by staff in the Policy 73.0 Disciplinary Due Process X hearing process; procedure #1-9 (6) provision for administrative review. Policy 73.0 Disciplinary Due Process X procedure #1-9 (g) violations that result in a removal from camp or Policy 73.0 Disciplinary Due Process commitment program, but not a return to court, will procedure #1-9 X follow the due process provisions in subsection (e) above. 7367 Nevada JH PRO 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 f REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the X facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Violation X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person X in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Violation X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed Violation X in the facility in a manner that allows contact with minors. 7367 Nevada JH PRO 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001 CSA Code: 7367 FACILITY NAME: FACILITY TYPE: Carl Bryan II Juvenile Hall, Nevada County JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: 2001: ✓ OTHER: FIELD REPRESENTATIVE: DATE: July 12, 2019 Craigus Thompson Sr. TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) ✓ Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors ✓ pending admission to JH Provides access to a shower ✓ Provides a secure vault or storage space for minor's ✓ valuables Provides telephone access to minors ✓ Provides staff access to hot and cold running water ✓ Locked Holding Room (1.2) 1 dry room (RC 5), 2 wet rooms (RC 3 each). ✓ Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area ✓ Contains seating to accommodate all minors as specified in ✓ these regulations Provides access to a toilet, washbasin and drinking fountain ✓ as specified in these regulations Maximizes staff visual supervision ✓ Natural Light (1.3) Visual access to natural light is provided in locked sleeping ✓ rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When ✓ doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. 7367 Nevada JH PHY 18-20 - 1 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain ✓ sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) Have a toilet, wash basin and drinking fountain unless a ✓ procedure is in effect to provide other access to these fixtures Single Occupancy Sleeping Rooms (1.7) ✓ Minimum of 63 square feet of floor area and a clear ceiling height or eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ✓ 01: View panel size changed to a minimum of 144 inches. Double Occupancy Sleeping Rooms (1.8) ✓ Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ✓ 01: View panel size changed to a minimum of 144 inches Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of ✓ floor area per minor, with a minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer ✓ than four minors. JH dormitories for detained minors are designed for no ✓ more than 15 minors (NA camps). JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). ✓ Dayrooms (1.10) ✓ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of ✓ floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ✓ 7367 Nevada JH PHY 18-20 - 2 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- ✓ outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum ✓ dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ✓ 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. ✓ 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient ✓ size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension ✓ less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. ✓ Academic Classrooms (NA SPJH; 1.12) Two dedicated classrooms, minors from Unit ✓ C (maximum security) will attend in B pod Classrooms are designed for a maximum of 20 minors. using split school shifts. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every ✓ juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a ✓ minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. ✓ 7367 Nevada JH PHY 18-20 - 3 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Safety Room (1.13) 8’6” x 7’7” x 8’ ✓ Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor ✓ Padded as specified in these regulations ✓ There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room ✓ and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations ✓ Access to a toilet, wash basin and drinking fountain is provided. ✓ Medical Examination Room (NA SPJH; 1.14) Two medical sleeping rooms are not included in RC. They are not negative pressure rooms. There is a minimum of one suitably equipped medical ✓ examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is ✓ used for no other purpose; Privacy for minors; ✓ Lockable storage for medical supplies; ✓ Not less than 144 square feet floor space with no single 13’5” x 13’4” ✓ dimension less than seven feet; Hot and cold running water; and, ✓ 01: Smooth, non-porous, washable surfaces. ✓ Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and ✓ pharmaceutical preparations as specified by Title 15, § 1438. Dining Areas (NA SPJH; 1.16) Dining occurs in dayrooms. There is a minimum of 15 square feet floor space and ✓ sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier. ✓ Visiting Space (1.17) ✓ Visiting space is provided. 7367 Nevada JH PHY 18-20 - 4 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Institutional Storage (1.19) There is a minimum of 80 cubic feet of storage space per ✓ minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure ✓ storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as ✓ fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet ✓ containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double ✓ occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life ✓ safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) ✓ Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview ✓ room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. ✓ 7367 Nevada JH PHY 18-20 - 5 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Court Holding Room for Minors (1.26) ✓ Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors ✓ Provides 40 square feet of floor area and a minimum clear ✓ ceiling height of eight feet Contains seating to accommodate all minors ✓ Contains a toilet, wash basin and drinking fountain as ✓ specified in these regulations Maximizes staffs' visual supervision of minors ✓ Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One ✓ toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water ✓ and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in ✓ living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents ✓ waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on living ✓ units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ✓ Beds (2.5) ✓ Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ✓ 7367 Nevada JH PHY 18-20 - 6 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at ✓ desk level in locked sleeping rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ✓ Padding (2.7) Padding in safety rooms covers the floor, door and walls to ✓ a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire ✓ sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is ✓ without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench ✓ seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker ( 2.9) Weapons lockers are located outside the security perimeter ✓ of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. ✓ Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. (See regulation for specific requirements. ✓ Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7367 Nevada JH PHY 18-20 - 7 - J456 PHY 98 01.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7367 FACILITY: Carl Bryan II Juvenile Hall, Nevada County TYPE: JH RC: 60 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: July 12, 2019 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds Double 8’2.5”x14’x8’4” As of February 2017, Unit A is used for housing ADA room TAY participants. The unit has been modified for sight and sound separation from the other A 2001 10 2 2 20 12’2”x14’ 1 1 1 detained youths. The facility added blinds, tinted windows, and created a new out of bounds area to ensure sight and sound separation. Dayroom 1 4 Classroom 1 (20) 19’9”X37’8” Double 8’2.5”x14’x8’4” Female youth are housed on the second tier. B 2001 10 2 2 20 ADA room 1 1 1 12’2”x14’ Dayroom 2001 1 4 Classroom 2001 1 (20) 19’9”X37’8” Double 8’2.5”x14’x8’4” Max unit was closed and unoccupied at the time MAX 2001 10 2 2 20 ADA room 1 1 1 of the inspection. 11’6”x14’ Dayroom 802.45 sq. ft. 2001 smaller than the 1 4 other pods INTAKE Holding 2001 (3) (3) 118 sq. ft. 1 1 1 4’x12’ bench. Holding 2001 (3) (3) 66 sq. ft. 1 1 1 4’x12’ bench. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7367 Nevada JH LAS 18-20 J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # RC RC Square/Cubic Feet T U W F S Beds Holding 2001 (5) (5) 56 sq. ft. Dry Room. 8’x12’ bench. Safety 2001 65 sq.ft. VISITING Holding 2001 (3) (3) 66 sq. ft. Dry Room. 5’x12’ bench. NOTES: Per construction agreement, population is limited to 30 minors due to constraints of staffing. 2011: RC was recalculated to reflect Title 24 capacity. 30 remains the operational capacity. 2015: Max unit empty and not generally used. 2017: Unit A only house TAY program participants. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7367 Nevada JH LAS 18-20 J460 LAS JUV.dot (03/01)